HomeMy WebLinkAboutCCP 09-29-1997
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. FILE
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.- AGENDA
ARDEN HILLS CITY COUNCIL MEETING
NEW BRIGHTON COUNCIL CHAMBERS
I MONDAY, SEPTEMBER 29,1997,7:30 P.M.
. THE REGULARLY SCHEDULED ECONOMIC
DEVELOPMENT AUTHORITY (EDA) MEETING HAS BEEN CANCELED
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7:30 P.M. 1. Call to Order
I 7:30 P.M. 2. Approval of Meeting Agenda
I 7:30 P.M. 3. Approval of Minutes
a. September 8, i 997 Regular Meeting
b. September 15, 1997 Council Worksession
. 7:30 P.M. 4. Consent Calendar
Those items listed under the Consent Calendar are considered to be routine by the City Council and will be
enacted by one motion under a Consent Calendar format. There will be no separate discussion of these
Ie items, unless a Council member so requests, in which event, the item will be removed from the general order
of business and considered separately in its normal sequence on the agenda.
. a. Claims and Payroll
7:35 P.M. 5. Public Comments
. This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda.
In addressing the Council, please state your name and address for the record, and a brief summary of the
specific item being addressed to the Council. To allow adequate time for each person wishing to address the
Council. we ask that individuals limit their comments to three (3) minutes. Written documents may be
. distributed to the Council prior to the meeting, or as bench copies. to allow a more timely presentation.
7:40 P.M. 6. Unfinished and New Business
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. a. Northwest Youth & Family Services Presentation, Kay Andrews
b. Planning Cases
1. #97-18, Gerald Sievers, 3224 Lake Lane, Variance
. c. 1996 Trail Improvements (Thor Construction), Final Pay Estimate
d. Gateway Business District (GBD), Sale and Purchase Agreement/Naegele
I Outdoor Advertising, Inc.
e. Healthy Youth Coalition Discussion
f. Res. #97-45, Authorizing Execution of Sub-Grant Agreement for Federal
I Assistance
g. Appointment of Consulting Engineer, BRW
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AGENDA - PAGE TWO ~.
ARDEN HILLS CITY COUNCIL MEETING
NEW BRIGHTON COUNCIL CHAMBERS
MONDAY, SEPTEMBER 29, 1997, 7:30 P.M. .
8:40 P.M. 7. Administrator Comments .
8:50 P.M. 8. Council Comments and CommitteelDepartment Activity RepQrts .
9:00P.M. 9. Adjourn I
The above times may vary depending upon length of issue discussion. I
October Meetings November Meetin~s I
October I Newsletter Committee 6:00 P.M. November 5 Planning Commission 7:30 P.M. eI
October I Planning Commission 7:30 P.M. November 10 Council Meetiug 7:30 P.M.
October 14 Council Meetiug 7:30 P.M. November I7 Council Worksession 4:45 P.M. I
October 15 Business Development 8:00 A.M. November 19 Business Development 8:00 A.M.
Committee Committee I
Finance Committee 7:30 P,M. November 20 Finance Committee
October 16 7:30 P.M.
October 16 Public Safety 7:30 P.M. November 20 Public Safety 7:30 P.M. I
Commission Commission
Octoher 20 Business Relations 4:00 P.M. November 24 Economic Development 7:00 P.M. I
'Committee Authority
October 20 Council Worksession 4:45 P.M. November 24 Council Meeting 7:30 P.M. .
October 27 Economic Development 7:00 P,M. November 25 Parks & Recreation 7:00 P.M.
Authority Commission
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October 27 Council Meeting 7:30 P.M. November 26 Newsletter Committee 6:00 P.M.
October 28 Parks & Recreation 7:00 P.M. November 26 Hwy. 96 Task Force 7:00 P.M. .
Commission
October 29 Newsletter Committee 6:00 P.M. ..
October 29 Hwy. 96 Task Force 7:00 P.M.
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HP OfficeJet Fax Log Report for
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Sep-26-97 04:26 PM
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I Identification BwII1 ~Im Date Iim!l Duration Diamostic
6286833 l....:~ No answer 00/02 Sent Sep-26 04:18P 00:00:00 00202OOOOOOO
. ~~F OK 02/02 Sent Sep-26 04:18P 00:01:14 002121430020
6339550 ' , OK 02/02 Sent Sep-26 04:20P 00:01:17 002120430020
6333846 \~ OK 02/02 Sent Sep-26 04:22P 00:01:17 002120430020
. 4810551 R OK 02/02 Sent Sep-26 04:23P 00:00:55 002521030022
4821262 c.- TV OK 02/02 Sent Sep-26 04:25P 00:00:53 002521030022
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4219511 OK 06 Sent Sep-26 04:12P 00:01 :57 002582030022
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612633-7839
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I Id""tification R!m!ll film IIIl!l l2ll1l: Iimll Duration Dialmostic
6461220 ~~~ OK 02 Sent Sep-26 04:30P 00:00:58 002581030022
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I CITY OF ARDEN HILLS
.- MEMORANDUM
DATE: September 26,1997
I TO: Mayor and City Council
Brian Fritsinger, City Administrat@
I FROM:
SUBJECT: Administrator Comments for the September 29, 1997 Council
I Meeting
. THE
REGULARLY SCHEDULED
ECONOMIC DEVELOPMENT AUTHORITY (EDA) MEETING
I HAS BEEN CANCELED
1. AnnrovalofMinutes
. The Council is asked to approve the Minutes of the September 8,1997 Regular Council
Meeting and the September 15, 1997 Council Worksession.
.. 2. Consent Calendar
. a. Claims and Payroll
The Council is asked to approve claims in the amount of$88,464.l2, and payroll
for the period most recently ended. The Council should note payment to Howard
I R. Green Company for August Engineering in the amount of$26,3l6.42; Hydro
Supply Company for commercial water meters in the amount of$16,866.82; and
the Architectural Alliance for 75% of the City Hall design in the amount of
. $4,505.35.
3. Unfinished and New Business
. a. Northwest Youth and Family Services Presentation
. Kay Andrews, Director, will be in attendance to discuss the activities ofNorwest
Youth and Family Services.
I b. Plannin~ Case #97-18. Gerald Sievers. 3224 l,ake Lane. Variance
The Planning Commission recommends approval of a five foot front yard setback
variance and the size of an accessory structure 884 square foot variance, subject to
. conditions.
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Administrator Comments for the 9/29/97 Council Meeting .
Page Two .
September 26, 1997 -.
c. 1996 Trail Improvements (Thor Construction). Final Pay Estimate
The City Council is asked to authorize the final Pay Estimate in the amount of
$12,775.82 to Thor Construction for the 1996 Trail Improvement project. This I
would bring the total construction cost to $98,902.08, which is less than the
contract amount of $99,906.20.
d. Gatewav Business District (GBD). Sale and Purchase Agreement/Naegele I
Outdoor Advertisin~. Inc. ' I
The City Council is asked to approve the Sale and Purchase Agreement for the
purchase of property from Naegele Outdoor Advertising, substantially in the form
presented, subject to nonsubstantial changes being approved by the City's I
attorneys and City Administrator; authorize the Mayor and City Administrator to
execute all necessary documentation; subject to conditions. This purchase
includes three strips of property which are adjacent to the former Pentair property. I
These strips were included in the Purchase and Sale Agreement approved on
September 22, 1997 with Welsh Companies.
e. Healthy Youth Coalition Discussion I
Mayor Probst and Councilmember Aplikowski will be updating the Council on
the status of the Healthy Youth Coalition. ell
f. Res. #97-45. Authorizing Execution of Sub-Grant Agreement for Federal
Assistauce I
The City Council is asked to adopt Resolution #97-45, authorizing execution of
the sub-grant agreement for federal assistance. This agreement will allow the City
to be reimbursed for damages incurred during the July storms. I
g. Apnointment of Consultine Eneineer. BRW I
The City Council is asked to authorize the appointment ofBRW, Inc. as the City's
Consulting Engineer.
4. Department Report I
The City Council will find the department report enclosed for each of the various City
Departments. Activities related to the Administration Department include: I
a. General Administration
1. Codification I
Staff met with LMC officials to review the status of our codification
process. The goal established was to complete this project prior to the end I
of 1997. The City Council will be asked to review a variety of chapters at
upcoming meetings. ..
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- Administrator Comments for the 9/29/97 Council Meeting
- Page Three
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.- September 26, 1997
2. Midwest Asphalt Case
I Depositions were completed this month. Pre-trial is scheduled for
October, 1997.
. 3. City Hall
The City Council met to discuss the preferred site for City Hall. Staff has
proceeded with the facility design process for the Sunfish Lake location.
. b. Committee Updates
I 1. Fire Services Task Force
The Task Force did not meet this past month. Staff met with the
Administrators from North Oaks and Shoreview to discuss the contract in
. more depth. A Special Joint Worksession was held with the City Councils
from the same communities. The Administrators will now begin working
with the City Attorney and Fire Department representatives on a joint
I powers agreement.
2. Newsletter Committee
.. The Newsletter Committee will be meeting next week to begin work on
the October edition of the Arden Hills Notes. The September edition has
I been mailed. Sharon Hanzalik was appointed to this Committee during
the past month.
. c. Community Development
1. Gateway Business District (GBD)
I Staff continued to negotiate with Welsh and Naegele regarding the Welsh
Development Project. The City Council approved the final plat,
Development Agreement, and sale of the Kern Milling property with
I Welsh. Staff continues to work on the Purchase Agreement for the
Naegele property, conditions of approval, road and utility design, and park
dedication.
. d. Finance
. 1. 1998 Budget/Levy
The City Council reviewed and approved the Preliminary Levy increase of
I 1.91 % at its September 8, 1997 meeting. Staffhas certified this
information to Ramsey County and the State of Minnesota.
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Administrator Comments for the 9/29/97 Council Meeting -
Page Four -
September 26, 1997 -.
e. Personnel
1. Sexual Harassment Trainin~ I
I helped organize mandated Sexual Harassment Training for all City
employees. This training was held on September 24, and included the .
Cities of Arden Hills, Lino Lakes, Roseville, Shoreview, and Vadnais
Heights.
2. Terry Post. City Accountant .
Terry has been released from the hospital. I have begun some
investigation into a review of our sick leave and long-term disability I
benefits, and may have future recommendations related to changes in these
areas.
3. Union Ne~otiations I
I began the bargaining process with the Local LO.U.E. No. 49. I'm
confident that negotiations will not be as strained as in past years. .
4. Personnel Policy
Staff began its review of the Personnel Policy, and provided eI
recommendations to Labor Relations Associates, who are completing the
process. Review with City Council will most likely take place in October.
f. Public Works/Safety I
1. Meeting with Mounds View School Staff/Students .
The City attended and participated in a meeting with the School District
and students to discuss the ongoing vandalism and graffiti problems. The .
result of this is another meeting with District representatives and students
on October I, and an additional neighborhood meeting being planned for
October 8. .
2. Request for Proposals (RFP)
Staff solicited proposals for City Consulting Engineer services, and .
participated in interviews with four firms.
3. Tobacco Compliance .
Staff investigated the requirements for conducting compliance checks
required by new state statutes. It appears that most, if not all, of the
contract cities will be working with the North Suburban Tobacco .
Compliance Project on compliance issues. Staffwill be recommending an
increase in tobacco license fees for 1998 to off-set the increased cost of ..
compliance.
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Administrator Comments for the 9/29/97 Council Meeting
Page Five
=e September 26, 1997
- g. Miscellaneo.!U
- 1. Annual Council Barbeque
- The annual Council barbeque was held on September 15, and was well
attended by staff and committee volunteers.
I 2. Northwest Youth and Familv Services. Joint Power A~reement
I Staff began working on the Joint Powers Agreement with Northwest
Youth and Family Services. I anticipate this coming before the City
Council next month.
I h. Council Priorities
The City Council has asked for staff to keep them apprised of the workload issues
I related to the priorities established at the 1997 Retreat. Those priorities were:
. Economic Development
. Bricks and Mortar
I . Infrastructure
. TCAAP
Ie The City Council briefly reviewed this list of activities at its September 16, 1997
Worksession, and confirmed that it was still supportive of these priorities.
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MINUTES
I CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
t' SEPTEMBER 8, 1997
7:30 P.M. - NEW BRIGHTON COUNCIL CHAMBERS
I CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular
I City Council meeting at 7:30 p.m.
Present: Mayor Dennis Probst, Councilmembers Susan Keirn, and Paul Malone.
I Absent: Councilmember Aplikowski and Councilmember Hicks
I Also present were: City Administrator, Brian Fritsinger; Community Development
Director, Kevin Ringwald; Parks & Recreation Director, Cindy Walsh; City Engineer,
Greg Stonehouse, Administrative Secretary, Sheila Stowell; and Recording Secretary,
I Cindy Schneider.
ADOPT AGENDA
I MOTION: Keirn moved and Malone seconded a motion to adopt the agenda for the
Ie September 8, 1997, Regular City Council meeting as presented. The motion
carried unanimously (3-0).
I APPROVAl, OF MINUTES
A. August 25,1997, Regular Council Meeting
I Councilmember Malone requested the following changes be made:
I Page 5, 2nd paragraph under A-3:
...under the impression that this revision of VI, F, I, c (Building Standards)...
I Page 6, 1 sI paragraph:
. . . before the City where prevailing setbacks ~reater than 40 feet were an issue.
I Page 6, 7th paragraph:
.. . majority of the Council seemed to be in favor of this change.
I Page 8, under "Council Comments":
Councilmember Keirn inquired regarding Page 8 under "Council Comments" as it
I relates to discussion of the Highway 96 trail, stating that changing "trail" to
"bridge" may clarify this issue.
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AEDEN HI~LS CITY COUNCIL - SEP'mMRER 8. 1997 2
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MOTION: Keirn moved and Malone seconded a motion to approve the August 25, 1997, ..
Regular Council Meeting minutes as amended. The motion carried unanimously (3-
0).
CONSENT CALENDAR I
A. Claims and Payroll
B. Newsletter Committee Appointment I
MOTION: Malone moved and Keirn seconded a motion to approve the Consent Calendar as
submitted and authorize execution of all necessary documents contained therein. I
The motion carried unanimously (3-0).
PUBLIC COMMENTS I
Mayor Probst invited the audience to address the Council on any issue not already on the agenda. I
Roger Aiken, 4360 Hamline Avenue North, Finance Committee Member, came forward to
address the Council. He stated that since he will not be able to attend the Council Worksession I
scheduled for September 15th, he would like to address the Council at this time.
He explained that the Finance Committee had been working on a proposal to change the Arden fJI
Hills Assessment Policy. They had reviewed other city's policies, including those of Mounds
View, Shoreview, Little Canada, New Brighton and Roseville. There had been several citizen
complains about the current policy, beyond the citizen's own personal interest. The City Council I
had suggested changes be considered to the current policy to balance the needs of the
homeowners for a fair and understandable policy, and the needs of the City in terms of finances I
and infrastructure.
The Finance Committee recommends the following revisions: I
1. Determine the level of resources needed to assure proper repair and maintenance through
one total maintenance cycle. A general estimate of the total cost of street repairs through I
one maintenance cycle (all streets) would give the Committee a basis for better planning
of City resources needed in the future. It would also alert the Committee to the
possibility of any large blocks of repairs that may need special funding in order to be I
done in the proper phase of the cycle.
2. Rewrite the policy to simplify the language and formulas to make it a shorter and more I
easily understood document. Any rewrite of the policy should be done as an overall
change, and not patchwork or piecemeal.
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AB.QR~ HILLS CITY COUNCIL - SEeIEMRER 8 1997 3
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,. Mr. Aiken suggested some immediate changes be made for the upcoming 1998 assessment if the
policy cannot be reworked in the allotted time. The Finance Committee is willing to work with
Staff and Council to assist in any way possible to minimize use of Staff and City resources.
I Mayor Probst inquired if the Finance Committee was proposing specific language changes. Mr.
Aiken stated the Committee had laid the groundwork for the language changes, but had not made
1 any detailed changes yet. The Committee also looked at League of Minnesota Cities data to
formulate ideas and make the language easier to understand, with an emphasis on minimizing
legal terminology. The Committee is interested in making comprehensive changes, and not just
I changing small details of the policy.
Mr. Aiken stated he was seeking Council direction at this time so he could bring the Council's
I wishes back to the Finance Committee. Mr. Aiken suggested this could also be a subject for
discussion at the next Council Worksession.
I UNFINISHED AND NEW BUSINESS
A. Resolution #97-14, Clarifying Proposed Sums of Money to be Levied for Levy Year
I 1997, Payable in 1998
Mr. Brian Fritsinger, City Administrator, stated that Staff and Council had been developing the
Ie proposed 1998 budget throughout the summer. At the outset of the process, Council gave
general direction with regard to pay plan assumptions, capital improvement items, and net levy
percentage increase expectations. The focus since then has been refinement of budgetary figures
I and discussion of various capital improvement items. Mr. fritsinger noted the areas showing
projected increases were mainly in protective inspections and code enforcement areas. At this
I stage in the budget process, a net levy, after HACA and LP A, payable in 1998 in the amount of
$1,864,320 is being proposed. This preliminary levy represents a 1.91 % or $35,000 increase
over the comparable payable 1997 adopted levy.
I Staff recommends that Council consider adopting Resolution #97-14.
I MOTION: Keirn moved and Malone seconded a motion to adopt Resolution #97-14,
Resolution Clarifying Proposed Sums of Money to be Levied for Levy Year 1997,
Payable in 1998. The motion carried unanimously (3-0).
I Councilmember Malone commended Staff for their hard work in preparing a budget with
minimal increases from the previous year.
I B. Resolution #97-42, Adopting Truth-in- Taxation Hearing Dates and Location for
I Proposed 1998 Taxes Payable
Mr. fritsinger stated that the City is required to select Truth-in- Taxation Public Hearing dates for
fI submission to Ramsey County prior to public notice mailings. Mr. Fritsinger stated that the City
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ARDEN HILLS CITY COUNCIL - SE~IBMRER 8.1997 4
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selection of available dates is limited by the fact that the City hearing dates cannot conflict with ..
previously selected dates by the county, school districts and metropolitan special taxing districts.
Mr. Fritsinger suggested the City Council schedule its hearing dates as follows, similar to the
timing of the 1996 hearings:
Date Location I
Initial Hearing December 4, 1997 Army Reserve Center
Continuation Hearing December II, 1997 Army Reserve Center
(if necessary) I
Adoption Hearing December 15,1997 Army Reserve Center
MOTION: Malone moved and Keirn seconded a motion to adopt Resolution #97-42, I
Adopting Truth-in- Taxation Hearing Dates and Location for Proposed' 1998 Taxes
Payable, in accordance with the above-referenced schedule. The motion carried I
unanimously (3-0).
C. Resolution #97-44, Adopting the Preliminary 1998 Budget I
Mr. Fritsinger stated that the City is mandated by M.S. 275.065(1) to adopt a preliminary budget
by September 15, 1997. Although the preliminary levy amount becomes the maximum amount I
that may be levied, a preliminary budget is just that, and can be changed if necessary. He
eXplained that although no major service level changes are proposed, the budget does place more
of an emphasis on core services such as police protection, street maintenance, snow removal and eI
code enforcement. No changes are being recommended for staffing, which will remain at 20
full-time and 1 part-time position. However, an intern has been recommended for assistance in
the areas of Planning and Zoning, and Code Enforcement. I
Staff recommends the City Council adopt Resolution #97-44. I
MOTION: Keirn moved and Malone seconded a motion to adopt Resolution #97-44,
Adopting the Preliminary Budget for 1998. The motion carried unanimously (3- I
0).
D. Resolution #97-43, Receiving Preliminary Feasibility Report, 1998 Street I
Improvement Project
Mr. Greg Stonehouse, City Engineer, gave an overview of the proposed 1998 Street I
Improvement Project. He explained the scope of the project ranged from seal-coating to
complete street reconstruction. Necessary storm drainage repairs were also included in this
report. The engineering staff had performed visual inspections of these areas, and attempted to I
group repairs in the same geographic area to the extent possible.
Mr. Stonehouse presented overhead slides of proposed street repair, color coded according to I
seal-coating, bituminous overlay or reconstruction. West Round Lake is proposed to be
reconstructed to a nine-ton urban design street because of the high volume of truck traffic on this ..
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ARDEN HILLS CITY COUNCIL - SEPTEMBER 8 1997 5
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,. road. The south segment of West Round Lake Road between 13th and 14'h Streets is not being
proposed for reconstruction in fiscal year 1998.
Mr. Stonehouse noted that Hamline and Snelling Avenues, which had been removed from the
1 1997 Street Improvement Project, had been included in the 1998 projections. The other road
proposed for 1998 reconstruction is Stowe Avenue.
1 Mr. Stonehouse advised that the estimated cost for this project if all roads were repaired is
$2,5 I 6,475, broken down in the following manner: $2.36 million for reconstruction, $ I 36,000
1 for overlay, $19,000 for seal-coat. Funding sources include the PIR Fund, SWM Fund, MNDOT
State Aid, Ramsey County Tumback Funds for Stowe A venue, and property assessments.
I The preliminary assessment costs per square foot are as follows:
Seal -coat $ O.OO/ff
Overlay 5.44/ff
I Residential reconstruction 5I.8I/ff
Commercial reconstruction I 32.77/ff (West Round Lake Road)
I Mr. Stonehouse explained that the suggested time line would be to hold public hearings in the
early fall, approve plans and specifications in late 1997, obtain bids in early 1998 and award the
contracts in mid-May to facilitate completion of the project by August 1998.
Ie Mr. Stonehouse stated that Howard R. Green Consulting Engineers believes these costs to be
necessary and feasible, but is aware of the need for further discussion of this project. Approval
I and acceptance of the feasibility report would allow the City to begin to assess funds and begin
the public hearing process.
I Councilmember Keirn inquired why the costs for residential reconstruction had risen by
$ I O.OO/ff since the 1997 project. Mr. Stonehouse stated that many of these areas require storm
I sewer repair but, after a more detailed analysis, it may be possible to reduce some of the
assessments.
I Mayor Probst inquired as to the budgeted amount for pavement management. He stated the City
was committed to repairing Stowe Avenue because of the Ramsey County tumback. He noted
the proposed repairs to West Round Lake Road were out of the ordinary, but necessary with
I continued development in the area. He inquired whether the list should be trimmed now, or if all
affected citizens would be notified and adjustments made at a later date.
I Councilmember Malone stated it would be helpful to know citizen opinion on this issue.
Mayor Probst noted that, if it was the City's intention to stay in a certain geographical area, the
I repairs to the southwest area of the City, including Stowe A venue, may be an approachable
project for completion in 1998.
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ARDEN HILLS CITY COUNCU, - SE.eIEMj;lER 8. 1997 6
Councilmember Malone requested clarification that West Round Lake Road would definitely be I
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included in the 1998 project. Mayor Probst stated that would be his intention.
Councilmember Malone stated that all citizens on all roads proposed for repairs be notified so
they can plan for the future, even if their roads do not remain in the 1998 project. I
Mayor Probst stated that he approved of notifying all affected citizens. Councilmember Malone
suggested scheduling multiple public hearing dates, to allow more public input while keeping the I
length of the hearings more manageable.
Councilmember Malone inquired regarding the MNDOT right-of-way on West Round Lake I
Road. Mr. Stonehouse replied that the west side of this street runs into the side slope of the
MNDOT right-of-way, and an easement from NSP could probably be obtained. I
Councilmember Malone noted the numbers seemed to fluctuate for different streets, depending
on their location. Mr. Stonehouse stated frontage on Snelling and Hamline Avenues would I
increase the rate assessed, then corrected himself to state it would increase the City's rate. Mr.
Stonehouse noted the commercial rate was based on the street in front of that property.
Councilmember Malone inquired if drain tile would be placed on both sides of the reconstructed I
streets. Mr. Stonehouse replied that was correct, at an approximate cost of $8 per foot.
Councilmember Malone stated that while he realized construction standards had changed greatly ~
over the years, a $ I O/ff increase was too high, and he would like to see it decreased to remain in
the area of $40/ff . I
Councilmember Malone inquired whether the sanitary sewer on Stowe Avenue was scheduled
for replacement. Mr. Stonehouse replied the existing sanitary sewer would probably remain. I
MOTION: Malone moved and Keirn seconded a motion to adopt Resolution #97-43,
Receiving Preliminary Feasibility Report, 1998 Street Improvement Project. The I
motion carried unanimously (3-0).
E. Planning Case #95-16, Balfany Final Plat, Development Agreement I
Mr. Kevin Ringwald, Community Development Director, stated the applicant was requesting I
approval of a five lot detached single family plat (Red Oak Ridge). The request included a
variance from the required right-of-way width and cul-de-sac diameter.
Mr. Ringwald advised that the Planning Commission on June 11, 1997, and the City Council on I
June 30,1997, had approved the preliminary plat, including the above-named variances, with the
following four conditions: I
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ARDEN HILLS CITY COUNCIL - SEP'!EMBER 8 J997 7
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f' 1. Compliance with the approval of the Rice Creek Watershed District (Permit #96-105);
2. Preservation of those trees shown in the Tree Preservation Plan;
3. Payment of the appropriate park dedication fee; and
4. Provision of an updated abstract of title and a development contract prior to consideration
I of the final plat by the City Council.
1 He noted that the City Council also authorized the payment of park dedication ($5,124.00) to be
paid in one-fourth (114) increments at the time of issuance of the building permits for the four
lots on which new construction is planned.
I Mr. Ringwald advised the applicant had provided Staff with the updated abstract oftitIe. Staff
had reviewed the development agreement and found it acceptable.
I MOTION: Keirn moved and Malone seconded a motion to approve Planning Case #95- I 6,
subject to the four conditions as stated above. The motion carried unanimously
I (3-0).
Mayor Probst inquired whether this case had been before Council at an earlier date. Mr.
. Ringwald replied that it had been.
F. Cummings Park, Trail Washout, Award Bid
Ie Ms. Cindy Walsh, Parks & Recreation Director, stated bids had now been received for repairs to
the Cummings Park Trail washout, as directed by Council at its August 1 I, 1997, regular
. meeting. The engineer's estimate for the repairs was $42,000-$50,000. Rehbein Construction
submitted a bid for $30,905. The contractor would be able to begin this project on September
. 11th, with an anticipated completion date of October 15th.
Ms. Walsh stated that reimbursement funds had been applied for through the Federal Emergency
. Management Agency (FEMA) Program. At this time, it is believed that 75% of the eligible costs
for repairing the washout will be reimbursed to the City, although it is not known when the
reimbursement will take place. The washout area has not yet been inspected by FEMA
1 inspectors. However, repair work can begin before this area is inspected, as the Ramsey County
Emergency Management had reviewed the area, and pictures had been taken of the damage.
I Ms. Walsh stated she recommends accepting the bid and executing the contract with Rehbein
Construction for the Cummings Park Washout Project, and applying for any eligible funds from
FEMA for disaster relief repair of public property.
I Mayor Probst inquired if all funds would be eligible for reimbursement. Ms. Walsh replied she
. believed all or a majority of the funds would be reimbursed.
Mayor Probst requested clarification that the action necessary at tonight's meeting was
.. acceptance of the bid. Ms. Walsh stated that was correct.
I - ~
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DRAFT -"I
ARD~"t:l HILLS CITY COUNCIL - SEPTEMBER 8, 1997 8
"
MOTION: Malone moved and Keirn seconded a motion to accept the bid from Rehbein I
..
Construction in the amount of $30,905 to repair the washout in Cummings Park.
The motion carried unanimously (3-0).
ADMINISTRATOR COMMENTS I
Mr. Fritsinger noted that the City had not been able to schedule a meeting with Ramsey County
Commissioner Bennett at the last Council Worksession, and inquired what the next course of I
action should be.
Mayor Probst stated he stilI desired to speak directly with Commissioner Bennett, and requested I
another attempt be made to schedule a meeting, either at a future Council Worksessi6n or at
another time. Councilmembers Malone and Keirn both concurred that discussing this topic at a I
Ramsey County Commissioner's Meeting would not be preferred, and suggested scheduling a
separate meeting with Commissioner Bennett.
Councilmember Malone inquired if the figures for the Highway 96 trail were correct. Ms. Walsh I
stated that she was not sure how much Ramsey County intended to spend on the trail. A
discussion ensued regarding funding sources for various trail projects. I
Mr. Fritsinger stated he had met with Welsh Construction, and they were still moving forward
with the Gateway Business District project, although there are many issues yet to be resolved. .-
Welsh had also requested a special City Council meeting be scheduled on September 22nd to
finalize agreements, as all plat approvals needed to be completed prior to the September 29th
Regular City Council Meeting. Mr. Fritsinger suggested this meeting be scheduled after the joint I
City Council Meeting with Shoreview and North Oaks, which is to take place on September 2200.
Councilmember Malone noted that both the Planning Commission and City Council have I
reviewed the site plan exhaustively, and with nothing new anticipated, inquired the reason for a
special meeting. Mr. Fritsinger stated most of the issues have to do with soil corrections, I
elevations, ponding and wetland locations, but the buildings themselves are expected to stay the
same as when they were originally approved.
Mayor Probst inquired if the financial situation is also expected to stay the same. Mr. Fritsinger I
stated the City and Welsh are still finalizing the financial agreements. Some of the elevations for
soil corrections may decrease part of the costs to Welsh. I
Mayor Probst stated Council could meet with Welsh the evening of September 2200, but would
need advance notice if any major changes were to be brought forward. I
Mr. Fritsinger inquired regarding scheduling of the four architectural firm interviews. After a
brief discussion, it was decided interviews would commence at 2:00 p.m., allowing 45-50 I
minutes for each interview/presentation, which would end the meeting at approximately 6:00
p.m. ..
_. I
I' ARDEN HILl,S CITY COUNCIL - SEPTEMBER 8, ] 997 DRAFT
9
1
,. Mr. Fritsinger noted he, the Public Works Superintendent, and Mayor Probst will be meeting
with Mounds View High School District staff and senior students to discuss graffiti issues. The
school had received many complaints about the graffiti and a meeting was being scheduled at a
I later date with area residents.
Mayor Probst noted there was an I-3SW Corridor Coalition meeting scheduled on the same date,
1 and suggested Mr. Fritsinger attend this meeting while he and Mr. Stafford attend the meeting
with the school district.
1 Councilmember Malone noted that it cannot be ascertained whether or not the graffiti was the
work of Mounds View High School students, and the school district should not be receiving the
blame for something that was done by unknown individuals.
1 COUNCIL COMMENTS
I Councilmember Malone noted the AMM is putting together new polices, and if anyone on the
Council wishes to suggest changes, he would relay them to the AMM.
1 Mayor Probst announced the pending formation of a joint Youth Commission with the City of
Shoreview, and stated he hoped to have additional information available at the September 3011>
Ie Healthy Youth Coalition Meeting, on which he serves.
ADJOURN
I MOTION: Malone moved and Keirn seconded a motion to adjourn the meeting at 8:40 p.m.
The motion carried unanimously (3-0).
I
1 Dennis Probst Brian Fritsinger
Mayor City Administrator
1 NOTICE OF MEETINGS
1 A special meeting of the City Council will be held September 22,1997 at approximately 8:30
p.m. at the Arden Hills Army Reserve Center.
1 The next regular City Council meeting will be held September 29, 1997, at 7:30 p.m. at the New
Brighton Council Chambers.
1
it
I --
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I" ...
DRAFT
1
MINUTES
CITY OF ARDEN IDLLS, MINNESOTA
,. WORKSESSION
MONDAY, SEPTEMBER 15, 1997
4:45 P.M. - PUBLIC WORKS LUNCHROOM, 1450 WEST HIGHWAY 96
I CALL TO ORDER
I Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the City Council
Worksession at 4:48 p.m. Present were CounciImembers Beverly Aplikowski, Dale Hicks,
Susan Keim and Paul Malone; City Administrator, Brian Fritsinger; Community Development
1 Director, Kevin Ringwald; Public Works Superintendent, Dwayne Stafford; Parks and
Recreation Director, Cindy Walsh; and Administrative Secretary, Sheila Stowell.
I APPROVAL OF MEETING AGENDA
MOTION: Keirn moved and ApIikowski seconded a motion to approve the meeting agenda
I for the September 15, 1997 Worksession. The motion carried unanimously (5-0).
I CITY ISSUES - SHORT TERM
Discussion on Status of 1997 PrioritieslEmnlovee Workload
a.
.. City Administrator Fritsinger provided a six month benchmark and overview of staff
workload issues related to those priorities identified at the 1997 City Council and
Department Head Retreat. Those priorities were:
I . Bricks and Mortar
. Economic Development
1 . Infrastructure
. TCAAP
1 Mr. Fritsinger advised Councilmembers that in previous discussions with staff,
Councilmembers had requested that subsequent conversations with staff be held to
I examine the status of these priorities as they relate to the day-to-day focus and workload
of staff. Mr. Fritsinger requested Council direction on each of the individual issues, and
if these priorities were stilI valid.
1 Regarding the "Bricks and Mortar" portion of staff's workload, Mr. Fritsinger reported
that with the contract having been executed with the architect for a new City Hall design,
I staff is nearing completion of the space needs/programming study. Mr. Fritsinger stated
that he anticipated that the City Council would select a site at tonight's meeting, and that
this decision would most likely dominate the meeting discussion, and provide direction to
I staff for the next few months.
fI Due to the confidential nature of several items being negotiated and under discussion
with the National Guard, Mayor Probst asked that the public audience consider a request
to allow the Council and staff to discuss those confidential items momentarily. Those in
1 --
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- 'I
DRAFT
ARDEN HILLS CITY COUNCIL WORK$ESSION - SePTEMBER 1 S. I 997 2 I
attendance agreed and left the room at 4:56 p.m. and returned at 5:00 p.m., at which time ..
the discussion regarding City Hall continued. I
Discussion included the pending land transfer of TCAAP property from the Department
of Defense to the National Guard; optional site locations; additional design cost I
projections for relocating the potential City Hall site; staff morale, productivity, and
management concerns; safety and the Americans with Disabilities Act (ADA) issues in
the existing facility; availability of temporary space to lease; and overall timing of the I
project.
It was the consensus of the City Council that the building design be programmed for I
development on the TCAAP property, with the final decision to be made in the spring of
1998 prior to letting bids.
City Administrator Fritsinger was directed to relay this information to the City's I
Architectural firm, Architectural Alliance, at their meeting on September 17. Mr. I
Fritsinger advised the Council that, following this meeting, he would be scheduling a
meeting of the Council's subcommittee to discuss the next issues of the design project.
Mr. Fritsinger reported that the "Twin City Army Ammunition Plant (TCAAP)" ~
project has been relatively quiet over the past several months. Mr. Fritsinger stated that
since previous conversations regarding delaying the Alliant Techsystems consolidation, I
the City had not been contacted by AIliant. Mr. Fritsinger advised the Council that it
remained to be determined if this was out of respect for City staffs current workload, or
if they were no longer interested in a cooperative relationship. I
Regarding the "Infrastructure" portion of staffs workload, Mr. Fritsinger reported that
this issue continued to be a critical component of Mr. Stafford and Mr. Ringwald's I
activities and departments. Mr. Fritsinger cited several pending projects, including
Fourteenth Street improvements within the GBD; 1998 street improvements; infiltration
and televising of sanitary sewer lines; ditch drainage capital improvement plan; SCADA I
system; and commercial water meter replacement. Mr. Fritsinger stated that he is
comfortable with staff's monitoring and current maintenance of each of these projects, I
but stated these items did represent a substantial workload for the Public Works
Department over the next few years.
Regarding "Economic Development" issues, Mr. Fritsinger advised that the Gateway I
Business District (GBD) was a major issue for all Department Heads and their staff, in its
various components, and that Wednesday, September 17, was the deadline for the staff I
and City Council to consider any issues at the Special Council meeting scheduled for
8:00 p.m. on September 22, 1997 at the Army Reserve Center. Mr. Fritsinger addressed -.
the current development ofthe GBD, and pending completion of Phase I activity.
- ~ I
I' '~
DRAFT
1 ARDEN HILLS CITY COUNCIL WORKSESSION - SEPTEM~ER 15. I 997 3
" Mr. Pritsinger reported that staff had been working with a variety of consultants to assist
1 with various details of the project, including Steve Apfelbacher and Mark Ruff of Ehlers
& Associates; Bob Deike, Attorney; and Steve Bubal, Bond Counsel. Mr. Pritsinger
stated that staff would now begin concentrating their efforts on the Phase II portion of the
1 project, including land acquisition and relocation issues.
Mr. Pritsinger emphasized the complexity of the corner site and its importance to the
1 City. Mr. Pritsinger suggested that, in the near future, the Council may wish to revisit
their initial vision for the property, and specifically address wetland, soil and other
development issues on the corner site and how they affect the "office" goal.
I In conclusion, Mr. Pritsinger addressed the four major workload issues and how they
1 related to the day-to-day operations and responsibilities of staff.
Staff directed Council to continue focusing on these four priorities, and continue to keep
1 the Council updated.
Council and staff discussed the Highway 96 improvement project, which will require
Ie additional staff time in the coming months. Mr. Pritsinger mentioned several upcoming
meetings, including Minnesota Department of Transportation (MNIDOT) regarding the
bridge location; Ramsey County regarding revisions to the Arden Manor Mobile Home
I Park and possible relocation of roadways and frontages; and with Ramsey County
Commissioners Bennett and Weissner regarding the relocation of the trail. Mr. Pritsinger
reported on his and Mr. Ringwald's recent meeting with Jim Tolaas, Ramsey County
I Public Works, and the apparent lack of communication on the design of Highway 96 and
it's implications for the Parks and Recreation Department as well as the Public Works
Departments of both the County and City.
1 b. Service Recognition Programs
I Due to the scheduled CounciVStaff/Committee Barbeque, Mayor Probst asked that
Councilmembers contact City Administrator Pritsinger directly with their thoughts and
comments regarding suggested employee service recognition programs. Councilmembers
I each commended individual staff on their management of the diverse workloads over the
last year.
1 MISCELI,ANEOUS ITEMS
North Heights Lutheran Church
I Mayor Probst requested an update from staff on the addition at North Heights Lutheran
Church, and the exterior finish. Community Development Director Ringwald responded
.- that the church had applied for a variance, but the current concrete finish would accept a
brick veneer finish as previously approved by staff and City Council.
1 _.
DRAFT - '1
ARDEN HILLS CITY COUNCIL WORK-SESSION - SEPTEMBER 15. 1997 4 I
Mounds View Hil:h School. Graffiti Issue ..
Mayor Probst updated the Council on his and Public Works Superintendent Stafford's I
attendance at the recent assembly held by Principal, Karl Brungardt, at Mounds View
High School. Mayor Probst remained optimistic that a positive resolution to the
continuing graffiti issue could be achieved with ongoing discussions between the student I
body, residents, City staff and school officials.
City Administrator Fritsinger advised Councilmembers that he had spoken to the 1998 .
Class President, earlier today as she had requested costs for possible restitution by the
Class of 1998. Mr. Fritsinger stated that the student was apparently not aware of the cost
of the clean-up and manpower involved to-date, and appeared shocked by the figures he I
provided to her.
Human Rights Committee I
Mayor Probst advised staff that he would be attending the Minnesota Human Rights
Conference, along with the City's Liaison, Sushila Shah.
ADJOURN I
Mayor Probst adjourned the Council meeting at 6:05 p.m. to host the third annual Council, ~
Committee and Staffbarbeque.
I
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I .
CITY OF ARDEN HILLS PAGE 10F3
I 0> ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT THE 09129/97 COUNCIL MEETING
.e
.
CLAIMS PAID SINCE LAST COUNCIL MEETING (09108197)
. I Cit:lif ldl:ibA1EI~. "..,./......,IAMOUNTI.~}. ",',",",,', """"""'..,.,.,.,.,.,}",q
I I
12724 09105197 Daniel McCallum 53.58 Reimbursement BRC Certificates
I 12725 09/CY'J/97 Frattallone's Hardware, Inc. 539.93 Auoust Purchases W/Discount
12726 09/CY'J/97 US West Communications 52.23 Current Invoice - PerrY Park
12727 09/CY'J/97 Government TraininI! Service 120.00 Minnesota Mavors Conference '97
12728 09/10f')7 Postmaster, St. Paul 500.00 Posta2e for Permit #1962
I 12729 09112/97 Dwayne Stafford 280.05 Reimbursement - Gas Grill for Council BBQ
12730 09/19f')7 Public Emplovees Retirement Association 2,577.94 Second September Pavroll
12731 09119/97 ICMA Retirement Trust - 457 1,401.92 Second Sentember Pavroll
12732 09/19/97 State Capitol Credit Union 3,106.69 Second Sentember Pavroll
I 12733 09119f')7 Int' Union of Operatin2 Enl!ineers 175.00 September Pavrolls
12734 09119f')7 Public Employees Retirement Assn. (Ins.) 57.00 Sentember Pavrolls - October Insurance
12735 09119197 United Wav of the St. Paul Area 26.00 Seotember Pavrolls
I 12736 09/16197 Lea21le ofMN Human Ricltts Comm. 55.00 Annual Conference, Sentember 27th - Shah
12737 09119197 LuAnn Brunn 200.00 Janitorial Services - City Hall, 09/15-10115
12738 09119197 Sam's Club 45.70 Miscell aneous Sunnlies
12739 09/2.1197 City of Columbia Heights 40.00 Munici - Pals Banauet, 10,09 - Stowell and Lund
.. 12740 09/25f')7 E Z Recvclin2, Inc. 4,714.00 Seotember Service
12741 09/25197 Sheila Stowell 248.62 Reimb. - Council BBQ, Supnlies and Mileage
12742 09/25f')7 Lake Owasso Residents Parents Groun 50.00 Tent Rental - Council BBQ
I I I
I Subtotal Paid Claims 14,243.661
.
Paid Claims From Above - t 4,243.66
I Add Unpaid Claims, Page 3 of 3 - 74,220.46
Total Accounts Payable Claims
. for Council Approval, 09129/97 - 88 464,12
I
. Note: Checks for unpaid claims totaling $130,640.59, were mailed
on September 9th, 1997 after approval at the September 8th
Council Meeting. They were check numbers 12663-12723.
This sequence corresponds to unpaid temporary numbers
. Tl - T61. Check numbers 12660 -12662 were used for
alignment.
f' c........
.
I .
CITY OF ARDEN ffiLLS PAGE20F3
I , ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 09/29/97 COUNCIL MEETING
.
I UNPAID CLAIMS REGISTER:
I 1!UiUP#IClCDA1BI,,~,( " ,",',',',',',' "'" '::\AMOuNTICOMMBN'l!S:':':":':"':"':':':':'::::::((:::,(:::':1
I I
TOOl 09t:IJI97 A & L Superior Qualitv Sod 169.18 Sod Stowe Avenue and Floral Park
I T002 09t:IJ197 Accurate Press, Inc. 550.61 Sevtember Newsletter
T003 09130197 Advance Specialties Company 122.66 Cement Finishin2 Tools
T004 09t:IJ197 Advantaj!e Paper 487.64 Roll Hand Towels and Tissue
T005 09/'!IJ/97 American Medical Securitv 474.80 October Dental Insurance
I T006 09t:IJ197 Ameripride Apparel & Paper Sales 36.21 Uniform Purchase Bell
T007 09t:IJI97 Animal Control Services, Inc. 486.50 Dog / Cat Enforcement, 08/26-09/17
T008 09t:IJ/97 Architectural Alliance 4,505.35 75% of City Hall DesilID Fee
T009 09t:IJ/97 AT&T Wireless Services (Phoenix) 76.44 Current Invoices
I TOlO 09t:IJI97 Banvon Data Svstems, Inc. 1,059.68 Meter Device Interface for Meter Proiect
TOll 09t:IJI97 Bethel Colle2e & Seminary 7.00 Refund Overpayment, Bldg. Permit #5793
T012 09t:IJI97 Biff's, Inc. 268.08 Portable Toilets, Five Parks - AUl!Ust
T013 091'!IJ/97 Bradlev & Deike, P.A. 3,062.50 Le2al Services, AUl!Ust Gatewav District #2
I T014 091'!IJ/97 Bra Tex, Inc. 63.05 Miscellaneous Shop SuDDlies
T015 091'!IJ197 Brock White Comvanv 174.66 Graffiti Remover
T016 091'!IJ/97 Case Credit Corporation 49.65 Vehicle #59 Repair Part
I T017 09/'!IJ/97 Cemstone Products Comoany 4lO.58 Curb Renair - Water Breaks
T018 091'!IJ/97 Jean Chastain 20.00 Refund Parent / Child Sports
T019 091'!IJ197 Patsv Cole 20.00 Refund - Fall HOODS
T020 091'!IJ/97 Concrete Form Enlrineers, Inc. 254.Q1 Rental - Curb and Gutter Forms
.. T021 09/'!IJ/97 Connelly Industrial Electronic lO9.14 Emergency CallOut, Booster
1'022 091'!IJ/97 Construction Bulletin Magazine 123.20 Ads for Bids - Cummin2s Pk. Washout Repair
T023 09/'!IJ197 Corporate Exoress 352.69 Various Office Supplies
1'024 091'!IJ/97 Davies Water Equipmevt Company 34.34 Gate Valve - Water Department
I T025 09l'!IJ/97 Earl F. Andersen. Inc. 190.55 Four "Parkinll" Signs
T026 09/'!IJ/97 Fra- Dor Black Dirt & Recvcle 81.45 Black Dirt, Sod - James Ave. & Briarknoll Tr.
T027 091'!IJ197 GallalZher's Service, Inc. 320.61 AUllUst Service - Parks and Public Works
I T028 091'!IJ/97 Glenwood In21ewood 12.99 AUllUst Service
T029 091'!IJ197 Gooher State One-Call, Inc. 59.50 August Service
T030 09l'!IJ/97 Howard R. Green Comvanv 26,316.42 Enlrineerine: Services AUl!Ust
T031 091'!IJ197 Hydro Supply Company 16,866.82 Meters & Parts - "Commercial Meter Protect"
I T032 09l'!IJ197 ISN (Indeoendent Soorts Network) 1,260.00 Softball Umvires, 08/26-09/18
T033 09l'!IJ/97 J.e. Auto Supplv. Inc. 44.34 Vehicle #45 Brake Repair
T034 09/'!IJ197 Kate Huebsch - High Point Creative, Inc. 1,919.50 Fall Recreation Guide
T035 09l'!IJ197 Kinko's 14.28 MCES Grant Information
I T036 09l'!IJ/97 Labor Relations Associates, Inc. 1,269.00 Ne2otiations, August - 1998 Contract
T037 09l'!IJ197 Larkin, Hoffman, Dalv & lindgren. LTD 90.00 Leoal Services - AUllUSt
T038 09/'!IJ197 LTG Power Equipment 93.53 Toro Groundsmaster, #49 - Repair Parts
T039 09/'!IJ197 Mc Callum Transfer 14.00 Courier Service - Pl anning
I T040 09l'!IJ197 Medica Health Plans 3,376.73 October Insurance
T041 O9/'!IJ197 Midwest Asphal t Corporation 894.44 Road Materials WlDiscount
T042 09l'!IJ/97 MN Recreation and Park Association 238.00 Fall Softball Reoistrations
I T043 09l'!IJ197 Monroe Svstems for Business, Inc. 169.01 Monroe Calculator #5130
T044 09/'!IJ/97 Panl Motley 86.70 Refund - Utility Acct. #426, Duv. Pavment
T045 09l'!IJ197 National Alliance for Youth Svorts 225.00 Fifteen NYSCA Soccer Certifications
T046 09l'!IJ197 New Bri2hton Parks & Recreation Dept. 30.00 Adaptive Recreation, January May, 1997 (1)
I T047 09/'!IJ197 Northern States Power Comoanv 949.00 Current Invoices
I I
f' IITotal Pa.e2of3CarriedForward --- 67439.8411 """""
I
.
CITY OF ARDEN HILLS PAGE30F3
. . ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 09/29/97 COUNCIL MEETING
.-
UNPAID CLAIMS REGISTER (CONT.):
. 11miIPI#Il'l&DADiI.'.Vinll:lOl.t,..... ,',',', ......................I,UQUNt.I.COMMmlTS'.. ..................................".,."",,///....,.'.':
1 T048
09/'!/J/97 Petty Cash 182.19 Reolenishment of Fund
. T049 091'!lJ197 Pioneer Research Corooration 235.98 Lift Station Del!1'easer
T050 091'!lJ/97 Proex Photo Svstems 6.56 Film Develooment Gatewav Business District
T051 09(!IJ{97 Ramsey County 985.05 Diesel Fuel and Uoleaded Gas - August
2,173.99 Pavrnent #3 - AH Share (Hwy. 96 - SV)
I T052 09/'!lJ/97 Rotary Club of Arden Hills 1 Shoreview 139.50 Dues and Meetin.. 3Q97
T053 09l'!lJ/97 Sally's Cateriog 53.25 Council BBQ - 09/15
53.00 Worksession - 09f'}2
T054 09/'!lJ/97 Serco Laboratories 374.36 Water Tests . SentemOOr
I T055 091'!lJ197 City of Shoreview 1.070.00 Safetv Camo Re~istrations (40)
T056 09/'!/J/97 Snap. On Tools 280.36 Imoact Socket Set
T057 09/'!/J/97 Susan Stahley 20.00 Refund - Fall Hoops
I T058 09(!IJ{97 TimeSaver Off Site Secretarial 146.25 Planning Commission 09103
120.00 Couocil Meetin2 - 09108
T059 09/'!IJ/97 Triareo Arts & Crafts, Inc. 21.81 Summer PlaYl!1'ound - Marker Set
T060 09l'!IJ{97 Twin City Hvdro Seedino 143.51 Hvdro Seodioo - Parks and Trails
I T061 09l'!IJ{97 Vikin2 Electric Suooly 228.87 Lift #7 - Phase Monitors
T062 09l'!IJ/97 West Weld 136.64 Miscellaneous Shoo Suoolies
T063 09/'!IJ/97 Wheeler Lumber Onerations 409.30 R"1'lacement Boards for Hockey Rink
I I
.. Subtotal, Paoe3 of3 --- 6,780.62
PaRe 2 of 3 Brouoht Forward - - - 67439.84
1 Total Unpaid Claims 74,220.461
.
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I CITY OF ARDEN lULLS
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" MEMORANDUM
DATE: September 26,1997
I TO: Mayor and City Council
I FROM: Brian Fritsinger, City Administrator ~
SUBJECT: Northwest Youth and Family Services, Joint Powers Agreement
I Background
I Attached, the City Council will find a draft copy of the Joint Powers Agreement for Northwest
Youth and Family Services (NYFS). The City Council will be asked to consider this agreement
at a future meeting.
I Kay Andrews, NYFS Director, will be in attendance at tonight's meeting to review the activities
of the organization. Initially, the agreement was also to have been discussed. However,
I Attorney Filla has several suggested corrections/amendments which staffhas not yet had a
chance to review.
Ie Requested Action
None. The City Council is only being asked to discuss the activities of the NYFS with Director
Andrews.
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;E; 1 2 1997 I
JOINT POWERS AGREEMENT POR NORTHWEST (lW Of ARDEn HillS -.
YOUTH AND FAMILY SERVICES
I
I. PARTIES.
This agreement is made and entered into by the Cities of I
Arden Hills, New Brighton, Mounds View, Shoreview, North
Oaks, Roseville, Little Canada, Falcon Heights, and St.
Anthony, all located in the State of Minnesota. I
II. RECITALS.
A. Northwest Youth and Family Services (NYFS) is a non-profit I
corporation providing programs to meet the developmental needs
of youth and families residing in the northwest suburbs of
Ramsey County, including, but not limited to, the I
municipalities which are signatory to this agreement
("participating municipalities") and students from Independent
School Districts 621, 623 and 282. I
B. The participating municipalities intend to act as the
sponsors of NYFS by providing financial support and policy
guidance for its' activities, which activities are considered fJ
to be in the best interest of the citizens of the
participating municipalities.
C.It is the intent of the parties to set forth their I
respective rights and obligations pursuant to this joint
powers agreement.
D.The governing bodies of the participating municipalities I
have adopted resolutions authorizing the execution of this
agreement pursuant to Minn. Stat. 471.59. I
III.TERMS AND CONDITIONS.
In consideration of the mutual understandings o~ this agreement, I
the parties hereby agree as follows:
A. Pundina. I
1. Communities will be asked to provide a resolution of
support for such funding. I
In addition to the participating municipalities share of the
annual budget, funds for the operation of NYFS will be secured
from grants or appropriations from private organizations, the I
State of Minnesota, Federal and County Agencies, and other
legal and appropriate sources. ~
1
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I 2. Participating municipalities shall make a minimum financi.al
,. commitment. Each municipality shall pay a share of NYFS'
annual budget, an amount equal in percentage to the particular
municipalities per capita population ($1. 20 per capital
compared to the total per capita population of all the
I participating municipalities. The populations of the
municipalities shall be determined by using the most recent
Metropolitan Council population data. This amount may be
I adjusted annually for inflation. Any adjustment beyond that
would require approval from the participating municipalities.
3. Amounts payable by the participating municipalities shall
I be paid to NYFS on or before January 30, of each year to cover
the participating municipalities share for that year.
I B. Board of Directors.
Each contributing municipality may appoint a member to the
Board of Directors. Outside members of the Board of Directors
I may be appointed. The Board shall adopt bylaw provisions
requiring an open process for contracting services and a
provision prohibiting the organization from supporting or
I opposing individual candidates for election to any of the
participating municipalities councils.
C. Purther Obliqations of NYPS. In addition to the
.. obligations set forth elsewhere in this agreement, this
agreement is further contingent upon NYFS doing the
following:
I 1. Prior to the participating municipalities
payment to NYFS, NYFS shall submit a written
I report to the participating municipalities
including the proposed budget with a breakdown
for the cost of each service to each
participating municipality for the previous
I year and the budget year;
2. Periodically advising participating
I municipalities of services available through
NYFS to its residents;
I 3. Establishing a sliding scale for counseling
services to residents of participating
municipalities and periodically advising
participating cities of such fees;
I 4. Providing other reasonable information
requested by the participating municipalities;
I 5. Purchasing a policy of liability insurance in
the amount of at least $600,000.00, naming
" each of the participating municipalities as
additional insured and providing copies of
I
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such policies to each participating ,to" .
municipality, annually; and ..
6. Provide each participating municipality with a
copy of its Articles of Incorporation, Bylaws,
Amendments thereto, and the IRS tax exempt I
status letter.
D. Additional Parties. Upon the agreement of at
least 50% of the participating municipalities, .
additional political subdivisions may be added
as additional participating municipalities by
each such political subdivision adopting a I
resolution authorizing participation and the.
execution of an addendum to this Joint Powers
Agreement whereby the additional municipality .
agrees to be bound by the terms of this Joint
Powers Agreement.
E. Term. This agreement shall remain in full I
force and effect for an indefinite term unless
any party gives all of the other parties at
least 60 days written notice of its intent to I
cancel this agreement effective December 31,
of the year in which the notice is made, or
unless all of the parties modify this eI
agreement in writing.
IN WITNESS WHEREOF, the parties have executed this agreement
on the dates set forth below. I
CITY OF ARDEN HILLS CITY OF NEW BRIGHTON I
By: By: I
Mayor Mayor
Its: Its:
Clerk/Manager Clerk/Manager I
Dated: Dated:
CITY OF MOUNDS VIEW CITY OF SHOREVIEW I
By: By: .
Mayor Mayor
Its: Its: I
Clerk/Manager Clerk/Manager
Dated: Dated: --
.
I'
I CITY OF NORTH OAKS CITY OF ROSEVILLE ,.,-
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By: By:
Mayor Mayor
1 Its: Its:
Clerk/Manager Clerk/Manager
I Dated: Dated:
I CITY OF LITTLE CANADA CITY OF FALCON HEIGHTS
I By: By:
Mayor Mayor
I Its: Its:
Clerk/Manager Clerk/Manager
Dated: Dated:
I
CITY OF ST. ANTHONY
.. By:
I Mayor
Its:
Clerk/Manager
I Dated:
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Northwest Youth & Family Services ..
City Participation Request
August 15, 1997 I
1997 Per 1998 Per I
City Population Contribution Capita Request Capita
AH 9,513 $ 11,075 $ 1.16 $ 11,,408 $ 1.20 1
FH 5,293 $ 6,494 $ 1.23 $ 6,351 $ 1.20
LC 9,081 $ 10,561 $ 1.16 $ 10,878 $ 1.20 I
MV 12,638 $ 14,319 $ 1.13 $ 15,165 $ 1.20 I
NB 22,324 $ 29,410 $ 1.32 $ 26,788 $ 1.20
NO 3,516 $ 4,076 $ 1.16 $ 4,219 $ 1.20 I
RV 33,522 $ 40,722 $ 1.21 $ 40,226 $ 1.20
SV 25,345 $ 29,907 $ 1.18 $ 30,414 $ 1.20
Total I
Total 1998
1997--> $ 146,564 Request-- > $ 145,449 I
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,. NORTHWEST YOUTH & FAMILY SERVICES (NYFS)
1996 PARTICIPATION SUMMARY
I Just as traffic and sewer lines require community collaboration, so do addressing the social and
I human needs of our communities' residents. The problems facing our youth and families are not
contained by city boundaries - just as our area residents are not contained by city boundaries.
All cities are affected by the health and well being of each individual citizen. NYFS has worked
I for over twenty years to meet essential human service needs to keep our communities healthy,
safe places in which to work and live. It is only by communities working togethe~ that this can
continue to happen.
I In 1996, over 1,600 young people and their families were provided with over 16,000 hours of
direct service from NYFS. In addition, 1,850 youth participated in educational presentations and
I discussion groups. 120 youth also participated in the Youth Activity Center, located in the NYFS
building, in the first six months of 1996. Therefore, a total of 3,570 community residents
received services through NYFS. Below is a brief description of the services offered through
I NYFS and a breakdown of the total number of people served by each program. Please see the
attached report(s) for city participation statistics.
Ie Counseling / Mental Health Services:
In 1996, 435 local youth and families received mental health services through the Northwest
COWlSeling Center. On average, each client received 8.5 hours of counseling. Each service hour
I is charged out at a rate of $95.00 per hour. The financial equivalent for counseling services (per
city) is reflected in the attached charts.
I In-Home Services:
The In-Home Treatment Program is designed to help children and their families solve problems
I through a mix of home-based therapeutic intervention and education services in order to avoid
the out of home placement of the children. In-Home staff provide counseling and education to
address needs such as parenting and behavior issues, academic concerns, or time-management
I problems. In 1996, 41 families received assistance through the In-Home Treatment Program
utilizing on average 40 hours of service. The cost for therapeutic services per hour is $95.00;
educational services are billed at a rate of $50.00 per hour.
I Diversion I Restitution Services:
The Diversion Program offers counseling which consists of delinquency assessments and short
I term, problem-solving sessions with youth and family members who are experiencing conflict due
to delinquent or inappropriate behavior exhibited by the youth. Those youth who are required
by police or the courts to complete volunteer service hours as restitution are placed by staff at
I a variety of community sites and monitored. By employing a combination of discipline and
encouragement, the program prepares the young person who made one bad choice to make better
" choices in the future. 333 youth were provided diversion and restitution services in 1996. The
"Hours of Service Provided" in the following city charts reflect both the services provided by
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Diversion staff and the hours of community service completed by the youth. Diversion services I
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are valued at $50.00 per hour.
Awareness Seminars: The Diversion Program also provides educational Awareness
Seminars. Four seminars are offered: Theft Awareness, Chemical Awareness, Tobacco I
Awareness, Fire Awareness. At least one parent is required to attend with their child.
The "Number of Clients" in the following charts only reflect the number of youth
attending the seminars, participating parents are not included in these numbers. I
Youth Run Business Ventures:
NYFS operates two youth-run business: a concessions business at the New Brighton Family I
Center, a second-hand clothing store at the Fairview Community Center. Also, in the first six
months of 1996 another concessions business was operated as a part of the Youth Activity Center.
In 1997, NYFS converted the Youth Activity Center to Penny Pinchers, a second-hand clothing I
store. This program was designed to train at-risk youth who have no work experience or who
have failed in the work force. These young people receive employment experience and training
in the areas of resume building, interviewing and conflict resolution. In 1996 at total of 51 youth I
received training through The Youth Run Business Program. Each worker completes a 12 week
employment session and works on average 64 hours. Employment services are also billed at a
:rate of $50.00 per hour. I
Senior Chore Program: eI
The Senior Chore Program focuses on linking youth workers with area senior citizens to provide
home chore services which allows the seniors to remain independent in their homes. The Senior
Chore Program gives youth an opportunity to interact positively with their elderly neighbors, I
learn basic work skills and earn money. In 1996,285 youth were registered with the program
and 261 seniors requested chore services. Over 2,200 hours of chore services were provided.
Family Support Project: I
Beginning in 1994, NYFS became a Case Management Agency for The Ramsey County Human
Services Family Support Project. This project has a goal of servicing families at risk of I
becoming involved with child protection. NYFS staff assists the families in identifying their
problematic issues, developing family goals and implementing a plan to utilize community
resources to resolve those issues. 7 families received 240 hours of service through NYFS in I
1996.
Young Fathers Program: I
The Young Fathers Program assists young men who are becoming fathers to understand their
rights and responsibilities as a father and provide the support they need to remain actively
involved with their children. The goals of the program are to prevent further teen pregnancy and I
increase their ability to provide effective emotional, developmental and financial support to their
children. Resources include education/vocational planning, parent education, relationship
counseling and support groups. In 1996, 27 young men were actively emolled The Young I
Fathers Program.
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I Health Education Services:
,. NYFS works closely with six suburban Alternative Learning Programs to provide health
education in the areas of sexually transmitted diseases, pregnancy prevention and healthy
relationships. Health Education presentations and support groups are also provided for students
I of mainstream high schools. 1,850 students participated in Health Education presentations,
discussion groups and support groups in 1996.
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I CITY OF ARDEN HILLS
if
MEMORANDUM
I DATE: September 29, 1997
TO: Moyoc ~d City Com" k-
I FROM: Kevin Ringwald, Community Development Director
I SUBJECT: Case #97-18, Variance - Front Yard Setback & Size of Accessory Structure
Gerald Sievers, 3224 Lake Lane
I Request
The applicant is requesting approval of a Variance for a front yard setback and size of an accessory
I structure (Exhibit A).
Back~round
I The applicant wishes construct an addition to an existing detached garage. The existing garage has
an existing front yard setback of five (5) feet and is 572 square feet in area. The applicants addition
would also have a front yard setback of five (5) feet and would be 312 square feet in area. The
Ie minimum front yard setback (Section V, F, 8) as required by the Zoning Ordinance is forty (40) feet
and the maximum size of an accessory structure (Section VI, A, 5) is 728 square feet.
I The applicants existing garage (detached) is setback five feet from the Lake Lane right of way when
a setback of 40 feet is required. The proposed addition would extend this existing five foot front
I yard setback. The existing house is 51 feet from the Lake Lane right of way. Therefore, the
existing/proposed detached garage could not be placed on the lot such that they would meet the
required front yard setback of 40 feet. The City has also received a letter in support of this variance
I request from Robert and Barbara Lechner of 1151 Edgewater Avenue.
The Zoning Ordinance in Section VI, A, 5, states the following in relationship to the size of
I accessory structures: "In R-l and R-2 Districts, no accessory structure shall exceed seven hundred
twenty eight (728) square feet in floor area and for accessory structures located in the rear yard of
a principle structure, the total floor area of all such accessory structures shall not exceed twenty-five
I (25) percent of the minimum required rear yard area for the principal structure." The applicants
property is steeply sloped from east to west. The applicant wishes to enclose materials which are
currfntly stored outside and correct a failing slope in his front yard. The availability of alternate
I loca:tions on the property is severely minimized due to the size of the property when compared to
other properties within that zoning district. The size of the proposed addition is modest and would
appear to be able to enclose the materials which currently sit outside in the front yard.
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Recommendation I
The Planning Commission in Planning Case 97-18, recommends approval ofa five (5) foot front -.
yard setback variance (including the existing garage), and the size of an accessory structure 884
square feet variance based on the "Findings-Front Yard Setback and Size of Accessory Structure
Variance" section of the Staff memorandum dated September 3, 1997, subject to the following I
conditions:
1. No other accessory buildings be constructed on this property. I
2. Compliance with the proposed plans as shown on Exhibit A pages 2 of 7 and 3 of 7 of the
Staff memorandum to the Planning Commission dated September 3, 1997.
, Uodates , I
None required.
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,. August 4, 1997
I TO: Arden Hills Planning Commission
Arden Hills City Council
I FROM: Gerald Sievers
3224 Lake Lane
Arden Hills, Minnesota
I Dear Sir/Ms: .
I I am requesting a Variance for the construction of a 12' X 26'
garage/storage addition to my existing 22' X 26' 2 stall garage.
With the addition it would not meet City code for allowable square
footage. The total square feet for the existing garage including
I the proposed addition is 884 square feet, which is 156 square feet
over the 728 square feet allowed. I also am requesting a Set Back
Variance from the front yard (see Item C below).
I A) EXisting North wall and steps are going to have to be removed
and rebuilt due to increased pressure from recent rains. As
you can see from the photos it is at a serious point where
.. something needs to be done immediately.
B) I want to get all the outside storage of material inside to
I clean up the area around the garage/storage. I have no place
to store anything and this would enable me to accomplish this.
C) The Set Back Variance request is from 40' to 5' . I am not
I planning on going any closer to the West or South property
line than the existing garage already is. The garage has been
there for over 50 years.
I My house is on a dead end street of two houses and I have a signed
petition by all neighbors which are bordering my property, which
I none have any problem with the size or design and would welcome the
clean up.
If the Planning Commission and Council will grant the Variance
I requested it would be greatly appreciated for myself and the
neighborhood.
I V~~
I Gerald Sievers
Property Owner
tt City of Arden Hills
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I CITY OF ARDEN HILLS
f' MEMORANDUM
DATE: September 26, 1997
I TO: BriaR Fritsinger, City Administrator ;J
I FROM: Cindy S. Walsh, Parks and Recreation Director C5
SUBJECT: Final Pay Estimate for 1996 Trail Improvements
I Backli1round
I The trail project was contracted out to Thor Construction for $99,906.20. In the previous two
pay estimates, the City had retained $5,286.61 for work they had not yet done.
I Final Pav Estimate Amount
The punch list items for the 1996 trail project have been completed. The final pay estimate to
Thor Construction is for $12,775.82. This includes the $5,286.61 retainage as well as the
I additional work that has been completed. This estimate brings the total construction cost to
$98,902.08. The only outstanding item is an agreement that Engineer Stonehouse had with
Showcase Landscaping for irrigation work in the area adjacent to the town homes. We will be
.. working with them to finish this item up by October I, 1997.
Recommendation
I If Council approves this pay estimate, it would be appropriate to make a motion to approve a
final payment to Thor Construction in the amount of$12,775.82.
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FINAL PAYMENT E5I1MA.TE I
NO.3 CFINALl ..
FROM, 1ULY I. 1997
TO: AlIOUST 30. 1997
CONTRAcroR: THOR CONS7llUcnON COMPANY. INC. I
ADDRESS, 54(10 !<IE MAIN STRElIT. SUITE W. MINNEAPOUS. MN 55421
OWNER, CITY OF ARDEN HlLlS. MINNESOTA
PROJECT, 1996 BIKE TRAIL IMPROVEMENTS (520-051.20) I
COMPLETION DATE AMOUNr OF CONTRACT:
ORIGINAL: SEPTEMBEll30. 1996 ORIGINAL: S 31.385.53 I
JlEVISIll: JlEVISIll: S 99.906.20
-................-.-''''''''^'''......-..
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~"1i':1" ''*1t1lni':'I1Ij,n'IM'PRn~.lu.~llm I
I COMMON EXCAVATION (PJ CY 1225 4.n 0.00 0.00 1.225.00 5.531.00
2 GRANIJU.R BORROW TN 110 ..n 20.00 ilO"O 110.00 4'n.20
3 MUCK EXCAVAllON CY:!SO 6.73 230.17 1.364.62 230.17 1.564.62 I
4 CLASS 5 AOOIlEGATl! BASE TN 450 12.30 0.00 0.00 450.00 5.160.00
5 2331 TYPE 41 BlT\JMlNOUS WEAR TN ISO 44.40 0.00 0.00 lSO.OO 6.660.00
. CONcum;BLOCKRETAINIllGWAll. SF 500 12.J1 0.00 0.00 SIlO.OO 6.185.00 ~
1 CONcum; S1DEWA1.K SF 620 ..24 0.00 0.00 620.00 2.621.30"
8 PEDI!SI1UANRAMPS EA 2 $36.15 0.00 0.00 1.00 536.1$
9 SIGNAGE LS I 337.79 0.00 0.00 1.00 337.79 I
10 18' HDPE STORM SEWER LF 20 22.60 0.00 0.00 20.00 4.52.00
11 IS- ImPE PES EA I 141.2$ 0.00 0.00 1.00 141.2.1
12 18' HDPE PES WlTRASHGUARD EA I 339.00 0.00 0.00 1.00 339.00 I
13 24'HDPESTORMSEWER LF 20 27.12 0.00 0.00 20.00 $42.40
14 24' HDPEPES EA I 214.10 0.00 0.00 1.00 214.10
1S 24' HDPE PES WlTRASHGUARD EA 1 423.1$ 0.00 0.00 1.00 423.15 I
16 CLASS m RIP RAP CY 9.1 4$.20 4.30 216.96 9.30 _36
11 SILT FENCE LF 500 1.10 300.00 $10.00 600.00 1.020.00 I
18 BAl2 CHECK EA 18 5,65 0.00 0.00 0.00 0.00
19 LAWNIBOllLEVARDSOD sy 400 2.83 0.00 0.00 400.00 1.132.00
20 WOOD F1BEll BLANXET (lUGlI VELOCITY) SY <100 3.96 0.00 0.00 600.00 2.376.00 I
T SCBEDtlLEl.O ~BIKET1WLIMPROVEMENI'S.8ASI!1IJD.oTOTAL 2.381.91 36.168.62
!V"R1i'J)f1flP.10"f1"'v.RNAft.... I
1 COMMON EXCAVATION (PJ CY 135 4.52 0.00 0.00 135.00 610.20
2 CLASS 5 AOOIlEGATI! IIASI! TN 2:ZS 12.30 0.00 0.00 225.00 2.880.00 I
3 2331 TYPE 41 BITUMINOUS WEAR TN 1$ ".40 0.00 0.00 1$.00 3.J30.00
4 CONcum; BLOCK RETAINIllG WAll. SF 480 12.31 0.00 0.00 .qo.OO 5.931.60__
I
1l:~cle:rical\52D\S2005II4.x1s PAGE I 520..0:51.30
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j PEDESI1UAN RAMPS EA 1 j36.7j 0.00 0.00 0,00 0.00
I 6 SIGNAOE LS 1 479,%7 0.00 0.00 1,00 479.%7
7 LAWNIBOULEVARD SOD SY 300 2.83 0.00 0,00 300,00 349.00
I T SCHEDULE M ALTERNATE A-TOTAL 0.00 14,086.07
~rmmlrlv.1B ArTnPNA~R
I I COMMON EXCAVATION (P) CY W 4.n 0.00 0.00 W.OO 3.729.00
2 ClASS j AGGIIEGATE 8ASll 1N :!6j 12.80 0.00 0.00 :!6j.00 3.392.00
3 2331 TYPI! 411llTTJMINOUS WEAl!. 1N 90....40 0.00 0.00 90.00 3.996.00
I 4 PEDESI1UAN RAMPS EA 3 m. 7j 0.00 0.00 0.00 0.00
j I' IIDPE CULVERT LI' 10 13,j6 0.00 0.00 20.00 %71.20
6 8' IIDPE FES EA 2 169.JO 0.00 0.00 2.00 339.00
I 7 SlGNAOE LS 1 161.67 0.00 0,00 1.00 161.67
1 ClASS D RIP RAP CY 3.6 "'.20 0,00 0.00 3.60 162.72
9 LAWNJ80ULEVARDSOD SY 300 2.83 300.00 849.00 300.00 1149.00
I T SCBEOOLE 3.0 ALTERNATE lI-TOTAL 849.00 12.SOO,j9
~ t"RANt:'Rn'RnJ'1tl\ln 14~r"R."D "T'nnlN'ATJi"C
.. I COMMON EXCAVATION (P) CY 1120 4.n 0.00 0,00 1.120.00 M62.40
2 ORANUU.R BORROW CY 40 4.52 40.00 180.80 40.00 180.80
I 3 MUCXEXCAVATlON CY 40 6.78 40.00 %71.20 ....00 %71.20
4 CUSS, TN 570 12.80 149.81 1.!J17.$7 670.00 S"S76.00
5 2331 BrruMlNOUS WEAR. TN %ZO 44.40 0.00 0.00 250.93 11.141.29
I 6 CONCIUmlBLOCK RErAINING WALL LF 300 12.31 11.00 =66 311.00 3.m.66
1 SIGNAGE LS 1 400.00 0.00 0.00 1.00 400.00
1 I'IIDPE STORM SEWI!R LF 20 13.j6 0,00 0.00 20.00 %71.20
I 9 SAWC\JT ok lIEMOVl! srrtJM1NOUS sy :n 6.00 26.00 Ij6.00 31.00 192.00
10 SOD sy 1m 2.83 0.00 0.00 l.27j.OO 3,608.2j
I 11 SEED AC l.]j 700.00 1.3j 94>.00 1.3j 94>,00
T CBANGEORDEKllO.l,SCHEDULE4.& ALTERNATEC-TOTAL 3.693.23 34,jll.80
I Annn-rnN'Al rI"It\.ft
INSTALL." DI!GREE ELBOW ON
I IS' IIDPE PIPE EA I 600.00 1.00 600.00 1.00 600.00
HYDROSEED DEDUCT LS 1 -3.'l.00 1.00 -3.'l.00 1.00 .3.'l.00
I ADDmONAL rI'lMS-TOTAL j65.oo 565.00
TOTAL AM0IlllT1lIIS PERIOD 1.489.21
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SCHEDULE 1.0 1'l96 BIKE TlWL IMPROVEMEl<lS . BASE Bill- TarAL 2..181.98 36,768.62 I
SCHEDULE 2.0 ALTERNATE A-TarA.!. 0.00 14,086.07
SCHEDULEJ.O ALTERNATE B-TarA.!. 849,00 12,900.59
CHANCE ORDER NO.1. SCHEDULE '.0 A.!.TERNATE C-TarA.!. 3.693.23 34,581,80
ADOmONAL ITEMS-TarAL 56S.oo 56S,OO I
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I I hereby certify that all items and amounts shown by this pay estimate are
correct for the work completed to date.
" CONTRACTOR: THORCONSTRUCf!ON ~
BY: ~O
I TITLE: Richard A. Copeland/President
I DATE: September 22, 1997
I Based on the ENGINEER'S on-site inspections as an experienced and qualified design
professional and on review of application for payment and the accompanying data'and
schedules, the ENGINEER has determined, to the best of his knowledge and belief,
I that the quantities shown by this estimate are correct and that, based on such inspections
and review, that the work has progressed to the point indicated (subject to an evaluation
I of such work as a functioning Project upon Substantial Completion, to the results of any
subsequent tests required by the Contract Documents, and to any qualifications stated in
his recommendation), and that payment of the amount recommended is due Contractor(s);
I but by recommending any payment, the ENGINEER will not thereby be deemed to have
reviewed the means, methods, sequences, techniques, or proceedures of construction
or safety precautions or programs incident thereto or that the ENGINEER has made any
.. examination to ascertain how or for what purpose any Contractor has used the monies
paid on account of the Contract Price, or that title to any of the work, materials, or equipmen
has passed to the Owner free and clear of any lein, claims, security interests or encumbrances
I or that the Contractor(s) have completed their work exactly in accordance with the Contract
Documents.
I ENGINEER:
BY:
I TITLE: INtJelL
I DATE: ::?b ~/!ee itM/
I Approved by Owner/Commission
I CITY OF ARDEN HlUS, MINNESOTA
BY:
I TITLE:
tt DATE:
I End.xIs
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I CITY OF ARDEN HILLS
.- MEMORANDUM
DATE: September 26,1997
I TO: Mayor and City Council
I FROM: Brian Fritsinger, City Administrat@
I SUBJECT: Naegele Sale and Purchase Agreement
Requested Action
I The City Council is asked to consider the approval of the Sale and Purchase Agreement between
the City of Arden Hills and Naegele Outdoor Advertising, Inc.
I Backl!round
The City has been negotiating with Naegele on the acquisition of several strips of property for
the last several months. As shown on Exhibit One of the Agreement, the City would be
I purchasing three parcels of property. The attached agreement is a draft agreement. A revised
agreement will be presented at the Council meeting. The revised agreement will include
.. language representing the recitals shown in Exhibit Two, and also some language on a proposed
change to the sign ordinance.
I Why does the City Need to Acquire this Property?
This property is integral to the Phase II development being proposed by Welsh Development
Company, LLC. The strips of property eliminate access to a large portion of the former Pentair
I property, which Welsh now controls.
What is the Proposed Purchase Price?
I The total purchase price is $25,258,16. This breaks down as follows:
Parcel A - $10,778.16
I Parcel B - 3,244.80
Parcel A - 11,235.20
(Right-of-Way)
I When is the ProDosed Closing Date?
I The proposed closing date is on or before October 15, 1997.
Other Components ofthe Agreement
I . Billboards
t' Naegele has two billboards located along Round Lake Boulevard which currently sit
within the public right-of-way. Naegele has agreed to remove these billboards. In
addition, the City will work with Naegele in regard to the appearance and location of the
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Memorandum, Naegele Sale and Purchase Agreement I
Page Two -I
September 26, 1997
existing billboards on 1-694. Naegele will be allowed to place a second panel (facing
east) on the easterly billboard adjacent to 1-694. I
The net change is that Naegele will be removing three billboards and construction one
new one. The net effect of this from a zoning perspective is a reduction in the non- I
conforming status of this property. The proposed sign ordinance change is directly
related to this issue.
. Collaborative Marketinl:" I
Naegele has agreed to work with the City on the joint marketing of the remaining twenty I
acres of property for office development.
Recommendation I
The City Council is asked to approve the Sale and Purchase Agreement with Naegele Outdoor
Advertising, Inc. substantially in the form presented, subject to nonsubstantial changes being
approved by the City's attorneys and City Administrator; and authorize the Mayor and City I
Administrator to execute all necessary documentation.
BF/sls eI
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I '''' SALE AND PURCHASE AGREEMENT . ;14;,J'~ [J
. THIS SALE AND PURCHASE AGREEl'vIENT, is made as of ,
I 1997, between NAEGELE OUTDOOR ADVERTISING, INC., a Georgia corporation (""Seller"),
I and the CITY OF ARDEN HILLS, a Minnesota municipal corporation (""Buyer"),
In consideration of the mutual covenants and agreements herein:lftcr contained, the
I parties agree as follows:
I.) SALE AND PURCHASE OF PROPERTY. Seller shall sell to BLlYCr, and Buyer
I shall purchase from Seller, those certain parcels of land (the "Real Property"), situated in the
County of Ramsey and State of Minnesota, legally described on Exhibit A attached hereto,
together with (a) all fences, buildings, fixtures and other improvements thereon, except Seller's
I billboard(s) currently located thereon (the "Improvements"), and (b) all easements, air rights,
and other rights benefiting or appurtenant to the Real Property and Improvements (the "Related
Rights"). The Real Property, Improvements and Related Rights are hereinafter collectively
I referred to as the "Property."
2.) PURCHASE PRICE AND MANNER OF PAYMENT. The total purchase price
I ("Purchase Price") to be paid by Buyer to Seller for the Property sh.all be
Dollars (SZS ;zS5 .1 b ).
The Purchase Price shall be paid in cash or guaranteed ftmds on the Closing Date (as defined in
Ie Section 5 herein), and shall be allocated as follows:
(a) ~eIA. Dollars(S\Q;T7~.il.o),
I <>l.AI<C..,",-p (\I..<>.w)
(b) tarcel'" Dollars ($"),z'-l-t.eo ).
....,.,a Vo.o<L ~ (tl..J. f.",.w)
I (c) f,arcel eo. Dollars ($1\ ,-Z,S:ZD ').
~m SriEr::r (,,<>to e.",., W)
3.) CONDITIONS TO BUYER'S OBLIGATIONS. The obligations of BllYer under
I this Agreement are conditional upon satisfaction or waiver by Buyer of each of the following by
the respective dates indicated:
I (a) Iitk. Title shall have been found acceptable b~ Buyer, or been made acceptable,
in accordance with the requirements and terms of Section 4 below.
I (b) Performance of Seller's Obli~ationso Seller shall have performed all of the
obligations required to be performed by Seller under this Agreement, as and when
required by this Agreement, including without limitation the following:
I (1) Access. Seller shall allow Buyer and Buyer's agents access to the
Property without charge and at all reasonable times for the purpose of
I investigation and testing. Buyer shall pay all costs and expenses of such
investigation and testing and shall hold Seller and the Property harmless
tt from all costs and liabilities relating to Buyer's activities. Buyer shall
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further rcpair and restore any damagc to thcProperty caused by or I
occurring as a result of Buyer's testing nnd return the Property to
substantially the same condition ns existed prior to such entry. -I
(2) Documents. Within ten (10) days after the date of this Agreement, Seller
shall deliver to Buyer true and correct copies of all of the Documents (as I
hereinaftcr defined) for Buycr's examination and analysis.
(c) Testin~. Within ninety (90) days after the date hereof, Buyer shall have I
detennined prior to the Closing Date, that it is satisfied with the results of and matters
disclosed by soil tests, engineering inspections, hnzardous waste and environmental
reviews and other tests and inspections of the Property, all of which shall be obtained at I
Buyer's sole cost and expense. -
(d) Document Re\'iew Within ninety (90) days of the date hereof, Buyer shall have I
determined, that it is satisfied with its examination nnd analysis of all contmcts,
agreements, plans, warranties and nil other documents in connection with the Property
(together with any amendments thereto), including, without limitation, the following (all I
of which are collectively referred to herein as the "Documents"):
(I) To the cxtent available, results of soil tests, pcrcolation tests, stmcturnl I
engineering tests, masonry tests, water, oil, gas, mineral, asbestos, radon,
fonnaldehydc, PCB or other environmental tests, inspection reports;
market studics and core samples, if any, which relate to the Property or the eI
business carried upon therein and which are either in the possession of
Seller or owned by Seller.
(2) Leases, contracts, agreements or other instruments affecting all or any I
portion of the Property (the "Contracts"), including, without limitation,
all warranties and guaranties given to, assigned to, or benefiting Seller or I
the Property.
(3) Copies of or access to all other books, records, documents, instruments or I
materials in Seller's possession or under Seller's control which relate to
the operation of the Property.
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(e) Representations and Warranties. The representntions and warranties of Seller
contained in this Agreement will be true now and on the Closing Date as if made on the
Closing Date, and Seller shall hnve delivered to Buyer at Closing (as defined in Section 5 I
hereof) a certificate dated the Closing Date, signed by an authorized representative of
Seller, certifying that such representations and warranties are true as of the Closing Date
(the "Bring-down Certificate"). I
If any condition set forth in this Section 3 has not been satisfied or waived by Buyer before the
Closing Date, then Buyer may terminate this Agreement at any time on or before the Closing I
Date by notice to Seller. Upon such termination, neither Seller nor Buyer shall have any further
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rights or obligations under this Agreement, except for the covenants made in Scctions 3(b)(1)
e and 11 and the remedies provided in Section 19 hereof that shall survive termination of this
Agreement, whether such temlination is effected by Seller or Buyer (the "Surviving
Covenants'").
4.) TITLE MATTERS. Title examination shall be conducted as follows:
(a) , Seller's Title Evidence. Seller shall, within twenty (20) days of the date hereof,
furnish the following (collectively, the "Titlc Evidcncc") to Buycr:
(I) Title Insurance Commitment. A commitment ("Title Commitment") for
an AL T A Form B 1992 Owner's Policy of Title Insurance committing to.
insure a marketable title to the Property in Buyer; subject only to the
Permitted Encumbrances (as defined in Scction 4(b), below); deleting so-
called "standard e:<ceptions" related to survey n1aners, parties in
possession, and liens for labor, materials and services; including
affirmative insurance regarding appurtenant easements, separate real estate
taxation, and contiguity, in the amount of thc Purchase Pricc, and issued
by Land Titlc, Inc., at 1900 Silver Lake Road, Suite 200, New Brighton,
Minnesota 55112; telephonc (612) 638-1900 (the "Title Insurer"). The
Title Commitment shall include complete and accurate copies of all
mallers described in Schedule B thereof; and
.. (2) UCC Search. A rcport of UCC Searches made of the Uniform
Commercial Code records of the Secretary of State of Minnesota, made by
- said Secretary of State or by a search firm acceptable to Buyer, showing
no UCC filings regarding the Property.
(b) Buver's Obiections. Within twenty (20) days after receiving the last item of the
Title Evidence, Buyer shall notify Seller of any objections to marketability of title
("Objections") disclosed in the Title Evidence. Buyer's failure to make Objections
within such time period will constitute a waiver of Buyer's right to make Objections for
the purpose of proceeding to Closing. Any maller disclosed by the Title Evidence and
not so objected to by Buyer shall be a "Permitted Encumbrancc" hereunder, other than :.,
mortgages, liens, judgments, and other matters that shall be satisfied and released by
Seller at or prior to the Closing. Seller shall i.ise reasonable efforts to correct any
Objections which shall include, if applicable, payment of any mortgages, judgments, liens
or other encumbrances which can be cured by the payment of money. If the Objections
are not cured prior to the Closing Date, Buyer will have the option to do one of the
following by notice provided to Seller:
(1) Terminate. Terminate this Agreement on or before the Closing Date, and
upon such temlination, and after such termination, neither Seller nor
Buyer shall have any further rights or obligations under this Agreement,
except for the Surviving Covenants;
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(2) Withhold Payment. Withhold from payment of the PlIrchase Price an
amount that, in the reasonable judgment of the Title Insurer, is sufficient ....
to insure cure of the Objections and deposit any amount so withheld in .....
escrow with the Title Insurer, pending such cure. If SeHer does not cure
such Objections within thirty (30) days after such escrow is established,
Buyer may then cure such Objections and charge the costs of such CLlrc
(including reasonable attorneys' fees) against the escrowed amount. If
such an escrow is established, Seller and Buyer sh:lll execute and deliver
such documents as may be reasonably required by the Titk Insurer, and
SeHer shaH pay the charge of the Title Insurer to create and administer the
escrow; or
,
(3) Waive. Waive the Objections and close the transaction contemplated by
this Agreement as if such Objections had not been made.
(c) Title Poliev. SeHer shall have furnished to Buyer an owner's title insurance
policy ("Title Policy") issued by the Title Insurer pursuant to the Title Commitment, or a
suitably marked up Title Commitment initiated by the Title Insurer undertaking to issue
such a Title Policy within a reasonable time in the form required by the Title
Commitment as approved by Buyer.
5.) CLOSING AND POSSESSION. The closing of the purchase and sale
cO[ltemplated by this Agreement (the "Closing") shall occur on or before
11--, 1997, unless postponed or extended in writing by the parties (the ...
"CI ing Date"). The Closing shall take place at 10:00 a.m. local time at the offices of Larkin, -
Hoffman, Daly & Lindgren, Ltd" in Bloomington, Minnesota, or at such other place and time as
may be acceptable to Seller and Buyer.
(a) Seller's Closing Documents. On the Closing Date, SeHer shaH execute and/or
deliver to Buyer the following (collectively, the "Seller's Closing Documents"):
(1) Deed. A Warranty Deed, in recordable form, conveying marketable title
to the Property to Buyer, free and clear of all encumbrances, other than th~
Permitted Encumbrances;
(2) Owner's Duplicate Certificate(s) of Title. Any existing owner's duplicate
certificate(s) of title to the Property;
(3) Title Policy. The Title Policy, or a suitably marked-up Title Commitment,
as provided for in Section 4, herein;
(4) Seller's Affidavit. An Affidavit by Seller indicating that on the Closing
Date there are no outstanding, unsatisfied judgments, tax liens, or
bankruptcies against or involving Seller or the Property; that there has
been no skill, labor, or material furnished to the Property for which
payment has not been made or for which mechanics' liens could be filed; -
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and there are no other unrecorded interests in the Property, together with
1_ whatever standard owner's aflidavit as may be required by the Title
Insurer to issue the Title Policy in the form required by Section 4 hereof;
(5) FIRPT A Affidavit. A non foreign affidavit, properly executed and in
I recordable form, containing such information as is required by IRC
Section I 445(b)(2) and its rcgulations;
I (6) Well Disclosure Statement. A Well Disclosure Statement. properly
executed and in recordable form, disclosing any wells existing on the
Property or, if no wells, a statement to that effect on the Warranty Deed;
I (7) Bring-Down Certificate. The Bring-Down Certificate; .
I (8) Resolution. A current corporate resolution of Seller, authorizing the
transaction contemplated by this Agreement and the execution and
delivery of Seller's Closing Documents; and
I (9) Other Documents. All other documents reasonably determined by Buyer
to be necessary to transfer the Property to Buyer free and clear of all
I encumbrances, except the Permitted Encumbrances.
(b) Buver's Closing Documents. On the Closing Date, Buyer will execute and/or
-- deliver to Seller the following (collectively, "Buyer's Closing Documents"):
(1) Purchase Price. The balance of the Purchase Price to be paid as required
I by Section 2 hereof; and
(2) Title Documents. Such affidavits of Buyer or other documents as may be
I reasonably required by the Title Insurer in order to record Seller's Closing
Documents and issue the Title Policy required by Section 4 of this
Agreement.
I 6.) PRORATIONS. Seller and Buyer shall make the following prorations and
allocations of taxes, assessments and other expenses at Closing:
I (a) Title Insurance and Closing Fee. Seller shall pay the cost of the Title Evidence.
Buyer shall pay the premium for the Title Policy. Seller and Buyer will each pay one-
I half of any reasonable and customary closing fee or charge imposed by the Title Insurer
or its designated closing agent.
I (b) Deed Tax. Seller shall pay all state deed tax due on the Warranty Deed(s) to be
delivered by Seller under this Agreement.
I (c) Real Estate Taxes, Seller shall pay all general real estate taxes payable in 1996
and all prior years and any deferred real estate taxes. Seller and Buyer shall prorate the
tt general real estate taxes payable in 1997 as of the Closing Date based upon the calendar
5.
I
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Date, Seller shall deposit with the Title Insurer, from the Purchase Price, an amount equal -I
to one hundred twenty-five percent (125%) of the most current estimate of such taxes,
assuming for estimating purposes that the Real Property will be fully assessed. The Title
Insurer shall hold such deposit in escrow and shall pay all interest earnings on such
deposit to Seller. The Title Insmer shall retain such deposit to pay Seller's share of the I
actual general real estate taxes payable in 1997, including interest payable therewith.
When the amount of such general real estate taxes, including interest payable therewith,
is determined and announced by the appropriate public authorities, the Title Insurer shall I
promptly pay Seller's prorated share thereof to Buyer and shall pay any excess of such
deposit over to Seller. If the escrowed funds are insufficient to pay Seller's prorated
share, Seller shall promptly pay any deficiency to Buyer. If thc Closing occurs after .
1997, the year of the Closing shall apply rather than 1"997 for purposes of this paragraph.
(d) Special Assessments. Sellcr shall pay at Closing all special assessments levied, I
pending, deferrcd or constituting a lien against the Real Property as of the Closing Date.
If the amount of such special assessments, or installments thereof, cannot be determined I
on the Closing Date, Seller shall make a deposit with the Title Insurer pursuant to the
formula and terms ofScetion 6(c) above.
(e) Recording Costs. Seller will pay the cost of recording all documents necessary to I
place record title in Seller in the condition warranted by Seller in this Agreement. Buyer
will pay the cost ofreeording all other documents. eI
(I) Uti I ities. Seller shall cause all mcters for utilities to be read during the day'light
hours on thc Closing Date, and Seller shall pay all charges for all utilities through that .
time.
7.) OPERA nON PRIOR TO CLOSING. During the period from the date hereof .
through the Closing Date (the "Executory Period"), Seller shall operate and maintain the
Property in the ordinary course of business in accordancc with prudent, reasonable business
standards, including without limitation, the maintenance of adequate liability insurance and I
insurance against loss by fire, windstorm and other hazards, casualties and con~ingencies,_
including vandalism and malicious mischief. Seller shall bear the risk of loss or damage to the
Property through the Executory Period. However, during the Executory Period, Seller shall not I
execute any contracts, leases, or other agreements regarding the Property that are not terminated
prior to the Closing Date, nor perfoml any act that would impair or encumber the title to the
Property, without the prior written consent of Buyer. Notwithstanding the foregoing, Seller shall .
remove its billboard(s) from Parcel P(. ~prior to Closing.
8.) POST-CLOSING MATTERS. The following obligations of the parties shall I
survive the Closing, and shall be performed/fulfilled within ( ) days
after such Closing.
(a) Additional Panel. Buyer shall allow Seller to place a second panel (facing east) I
on ~J on the easterly billboard adjacent to Interstate 694. --
~L. C 6.
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- ----.--..-
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(b) New Billboards. Seller shall work with the Buyer in dete' inin~: (i) the location
Ie of the two (2) remaining billboards on along Interstate 694; and
(ii) whether Seller will dress up the existing billboard structures with landscaping and/or
provide new billboard structures to replace the existing structures.
I (c) Collaborative Marketing. Seller and Buyer shall work collaboratively 011 the
marketing of the remaining twenty (20) acres for office development.
I 9.) REPRESENTATIONS WARRANTIES AND TNDEMNITY BY SELLER.
Seller represents and warrants to Buyer as follows:
I (a) Organization: Authoritv. Seller is a duly organized Georgia corporatio'n and is in
good standing under the laws of the State of Georgia; Seller is duly qualified 19 tnmsact
business in the State of Minnesota; Seller has the requisite organizational power and
I authority to execute and perform this Agreement and any Seller's Closing Documcnts to
be signed by it; such documents have been (or will be prior. to Closing) duly authorized
by all necessary corporate action on the part of Seller and at the Closing shall have been
I duly executed and delivered; such execution, delivery, and performance by Seller of such
documents does not conflict with or result in a violation of Seller's Articles of
Incorporation, Bylaws or any judgment, order, or decree of any court or arbiter to which
I Seller is a party, or any agreement by which Seller is bound; and such documents are and
shall be valid and binding obligations of Seller, enforceable in accordance with their
terms.
Ie (b) Title to Propertv. Seller owns the Property, free and clear of all encumbrances,
except the Permitted Encumbrances as defined in Section 4(b).
I (c) Compliance with Laws, The Property and thc current use thereof fully complies
with all existing local, state, and federal regulations concerning the maintenance and
I operation of the Property, including zoning, building, health and safety, fire safety, and
environmental codes and laws and such use is a legal conforming use. No notice of
violations of the same have been received.
I (d) Litigation and Other Matters. Except for the Buyer's condemnation' action in
I connection with the Property, Seller has received no notice, and has no knowledge "iifany
pending notice, of a violation of any statutes, ordh'lances, regulations, judicial decrees, or
orders, or the pendency of any lawsuits, administrative or arbitration hearings,
I governmental investigations, proceedings, applications, petitioners, or other matters
affecting the Property and the use thereof.
I (e) RilJhts of Others to Purchase Propertv. Seller has not entered into any other
contracts, agreements or understandings, whether oral or written, for the sale of all or any
portion of the Property, and there are no existing rights of first refusal or options to
I purchase all or any portion of the Property, or any other rights of others that might
prevent the consummation of this Agreement.
.. 7.
I
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~ .'1
(I) Private Restrictions, Thcre ar.:: no private restrictions or agreements with any I
public authority that will not appear in the Title Commitment and that will affect the -I
present or future uses that may be made of the Property, including but not limited to size
or cost of buildings or stmctures; limitation on use or restrictions in regarcl to fences,
roofs, garages, and heights of buildings or structures, except for building and zoning
codes; agreements to subject architectural plans to an association or other group; I
provisions requiring improvements; provisions reqLliring the joining of oth.::rs in group
actions; or restrictions imposed on the Property due to its historical significance.
(g) Hazardous Suostances. Seller has not placed, caused to be placed. or knowingly I
allowed to be placed thereon any toxic or hazardous substances or wastes, pollLltants, or
contaminants (including without limitation petroleum products) as defined in any federal, I
state or local environmental statute, regulation, or ordinance on the Property. T.o the best
of Seller's knowledge, after clLle inquiry, no substanccs or conditions exist in or on the
Property that may support a claim or cause of action under any federal, state, or local . . I
environmental statutes, regulations, or ordinances. Seller' shall reimbmse, indemnifY,
defend and hold hanuless Buyer for all costs and expenses incurred by Buyer in
connection with or arising out of the existence of any hazardous substance on or under I
the Property, including but not limited to costs and expenses for the removal, clean-up
and/or other remediation of the same as necessary in Buyer's sole judgment. No above- I
ground or underground tmlks are locatcd in or about the Property or have been located
uncleI', in, or about the Propcrty and have subsequently been rcmoved or filled. To the
extent storage tanks exist on or under the Real Property, such storage tanks have been ..
duly registered with all appropriate regulatory and govenunental bodies and otherwise are
in compliance with applicable federal, state, and local statutes, regulations, ordinances,
and other regulatory rcquirements. There are no wells or individual sewage treatment I
systems on or serving the Property.
(h) FlRPT A. Seller is not a "foreign person," "foreign partnership," "foreign trust" or I
"foreign estate," as those terms are defined in Section 1445 of the Internal Revenue Code.
Seller will indemnify Buyer, its successors, and assigns, against, and will hold Buyer, its I
successors, and assigns, harmless from, any expenses or damages, including re~sor:able '
attorneys' fees, that Buyer incurs because of the breach of any of the above representations and
warranties, whether such breach is discovered before or after C.losing. I
BY BUYER.
10.) REPRESENTATIONS WARRANTIES AND INDEMNITY
BLlyer represents and warrants to Seller that Buyer is a municipal corporation duly organized in I
the State of Minnesota; that Buyer is duly qualified to transact business in the State of
Minnesota; that Buyer has the power and authority to execute this Agreement and any Buyer's
Closing Documents signed by it; that all such documents have been duly authorized by all I
necessary corporate action on the part of Buyer ancl at the Closing shall have been duly executed
and delivered; that the execution, delivery, and performance by Buyer of such documents does
not conflict with or violate Buyer's Articles ofIncorporation, Bylaws, or any judgment, order or I
decree of any court or arbiter or any agreement by which Buyer is bound; and that all such
documents are valid and binding obligations of Buyer and are enforceable in accordance with ..
8.
I
I', lo
I their tenns.
. Buyer will indemnify Seller and its successors and assigns against, and will hold Seller and its
I successors and assigns hannless from, any expenses or damages, including reasonable attorneys'
fees, that Seller incurs because of the breach of any of the above representations and warranties,
I whether such breach is discovered before or after Closing.
I\.) BROKER'S COMMISSION. Buyer and Seller represent to each other that they
I lmve not had any dealings with any broker or finder in connection with the transactions
contemplated by this Agreement. Seller shall indemnify and hold Buyer harmless from and
against any and all liability to which Buyer may be subjected by any broker's, finder's, or similar
I fce with respect to the transactions contemplated by this Agreement to the extent such fee is
attributable to any action undertaken by or on behalf of Seller or any affiliate of Sell~r. Buyer
shall indemnify and hold Seller harmless from and against any and all liability to which Seller
I may be subjected by reason of any broker's, finder's, or similar fee with respect to the
transactions contemplated by this Agreement to the extent such fee is attributable to any action
undertaken by or on behalf of Buyer.
I 12.) SURVIV AI.. All of the covenants, representations and warranties made in this
Agreement, or in any schedule, exhibit, certificate. or document delivered in connection with this
I Agreement will survive and be enforceuble after the Closing.
13.) NOTICES. Any notice required or permitted under any provision of this
Ie Agreement shall be in writing and shall be deemed to have been given, and if sent by certified or
. registered mail, postage prepaid, to a party at its address set forth below or to such other address
as a party may designate by means of notice given hereunder to the other party:
I If to Seller: Naegele Outdoor Advertising, Inc.
I
I If to Buyer: Mr.
City of Arden Hills
I 1450 W. Highway 96
Arden Hills, Minnesota '551 f2-5794
I with a copy to: Larry D. Martin, Esq.
Larkin, Hoffman, Daly & Lindgren, Ltd.
1500 Norwest Financial Center
I 7900 Xerxes A venue South
Minneapolis, MN 55431
I 14.) CAPTIONS. EXHIBITS. The section and paragraph headings or captions
appearing in this Agreement are for convenience only, are not a part of this Agreement, and are
.. 9.
I
(I .'1
not to be considered in interpreting this Agreement. All schedules, exhibits, addenda or I
attachments referred to herein are hereby incorporated in and constitute a part of this Agreement. -I
15.) ENTfRE AGREEMENT' MODlFICATfON. This written Agreement constitutes
the complete agreement between Seller and Buyer and supersedes any prior oral or written
agreements between them regarding the Property. There are no oral agreements that change this I
Agreement, and no amendment of any of its terms will be effective .unlcss in \\Titing and
executed by both Seller and Buyer.
16.) BINDING EFfECT. This Agreement binds and bcnefits Seller and Buyer and I
their respective successors and assigns.
17.) CONTROLUNG LAW. This Agreement has bcen made lInder, an.d. will be I
interpreted and controlled by, the laws of the State of Minnesota.
18.) W AIVER. No waiver of the provisions of this Agreement shall be effective I
unless in writing, executed by the p.lrty to be charged with such waiver. No waiver shall be
deemed a continuing waiver or waiver in respect of any subsequent breach or default, either of I
similar or different nature, unless expressly stated in writing.
19.) REMEDIES. Time is of the essence of this Agrcement. If Seller fails to perform I
any of its obligations under this Agreement, Buyer may seek and recover from Seller damages
for nonperformance or specific performance of this Agreement. Buyer and Seller acknowledge
that if Seller breaches this Agrcement and refuses or fails to perform pursuant to the provisions eI
of this Agreement, monetary damages alone would not be adequate to compensate Buyer. Buyer
shall be entitled, in addition to any remedies that may be available, including monetary damages,
to obtain specific performance of the terms of this Agreement. !fany action is brought by Buyer I
to enforce this Agreement, Seller shall waive the defense that there is an adequate remedy at law.
If Buyer defaults in performance of its obligations under this Agreement, Seller shall have the
right to terminate this Agreement in the manner provided by Minn. Stat. Sec. 559.21, or seek I
monetary damages (excluding consequential damages) in connection with Buyer's failure to
perform pursuant to Section 8 herein. Such termination of this Agreement will be the only I
remedies available to Seller for such default by Buyer, and Buyer will not be liable for damages
or specific performance.
20.) F\ JRTHER ASSURANCES. At any time ilhd from time to time after the Closing I
Date, each party shall, upon request of another party, execute, acknowledge and deliver all such
further and other assurances and documents, and will take such action consistent with the terms I
of this Agreement as may be reasonably requested to carry out the transactions contemplated
herein, and to pemlit each party to enjoy its rights and benefits hereunder.
I
I
10. ..
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I Seller and Buyer have executed this Agreement as of the date set forth on page I hereof.
1_ SELLER:
NAEGELE OUTDOOR ADVERTISfNG, INC.
I By:
I (Print Name)
Its:
I BUYER:
-
CITY OF ARDEN HILLS
I By:
I (Print Name)
Its:
I 0300664.01
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AH091-11 REV. 5-27-97 I
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PARCEL NO/,t; '-"'" ~ (",,::~r A
I
I- That parI of Lot 8, Block 1. Butchers Allotment No. 1 of Grounds in Section 21, Town 30N
Range 23W Ramsey Co. Minn., according to said plat on me and record in the office of the
County Recorder. Ramsey County. Minnesota, lying Easterly of a line drawn parallel with and
distant 30.00 feet Easterly of the following described line:
I Beginning at a point on the Northerly line of Minnesota Transfer Railway Company right-of-way
distant 35.00 feet Westerly ofthc Southeast comer of said Lot 8; thence Northerly and parallel
I to the hsterly line of said Lot 8 to the Northerly line of Block 5 in said plat and there
terminatmg.
I PARCEL No.,tB -.
I Hm 5.-r<€<tT (N~ .\2.'1.',,)
That pal': of Block 5, Butchers Allotment No.1 of Grounds in Section 21, Town 30N Range 23W
Ramsey Co. Minn., according to said plat on fIle and record in the office of the County Recorder,
I Ramsey County, Minnesota. lying Westerly of the Easterly line of the Westerly one half ofLat
12. Block 1, in said plat and lying Easterly of a line drawn parallel with and distant 30.00fect
Easterly vf the following described line:
I Beginning at a point on the Northerly line of Minnesota Transfer Railway Company right-of-way
distant 35.00 feet Westerly of the Southeast corner of Lot 8, Block 1, Butchers Allotment No.1
~ of Groullds in Section 21, Town 30N, Range 23W, Ramsey Co. Minn., according to said plat on
file and .Jf record in the office of the County Recorder, Ramsey County, Minnesota; thence
Northerly and parallel to the Easterly line of said Lot 8 to the Northerly line of said Block 5 and
I there terminating.
I PARCEL No.jA
\?D.l....O ~ ~ (~.~...i)
A 60.00 foot strip ofland over that part ofLoI 8, Block 1 and Block 5, all in Butchers Allotment
I No.1 of Grounds in Section 21, Town 30N Range 23W Ramsey Co. Minn., according to said
plat on :file and record in the office of the County Recorder, Ramsey County, Minnesota, the
cemerlin.: of which is described as follows:
I BegiMiob at a point on the Northerly line of Minnesota Transfer Railway Company right-of-way
distant 35.00 feet Westerly of the Southeast corner of said Lot 8; thence Northerly and parallel
I to the Easterly line of said Lot 8 to the Northerly line of said Block 5 and there terminating.
Said strip of land is to extend by its full width from the South line of said Lot 8 to said North line
I of Block 5.
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PARCEL NO. A-'" A .. I
ro.'~ Ip ~ J'!w7 (~~. -J)
That part of Lots 7 and 8, Block 1 and Block 5, all in Butchers Allotment No.1 of Grounds in -.
Section 21, Town 30N Range 23W Ramsey Co. Minn., according to said plat on me and of
record in the office of the County Recorder. Ramsey County, Minnesota, which lies Easterly of
Interstate Highway No. 35W and which lies Westerly of a line drawn parallel with and distant I
30.00 feet Westerly of the following described line.
Beginning at a point on the Northerly line of Minnesota Transfer Railway Company right.of-way .
distant 35.00 feet Westerly of the Southeast corner of said Lot 8; thence Nonherly and parallel
to the Ea:;terly line of said Lot 8 to the Nonherly line of said Block 5 and there terminating.
-. .
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Jerome e filla 'j()F.MlJ:jf1JIS"~f
I Daniel W!n F,..n FAAMC:;=gERTIM.Al\J Sr. Paul. MN 55101.IIQ7
Glenn ^. SI:l1l1"lan 1612) 291-89~h
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I' Micha.1 1. Obe,le
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Direct Dial fZ9o-69D1
I September 24, 1997
I Lawton Jordan VIA PAX 706-722-7~94
I RE: City of Arden Hills
Haegele Outdoor Advertising, Inc.
Our Pile No.. 10450/920001
I Dear Lawton.
Enclosed is a draft of some recitals which I would suggest he
I added to the proposed Sale and Purchase Agreement. The next City
Council meeting is on September 29, 1997. This matter will be
:reviewed at that time.
I It is my legal opinion that the general and specific authority
of the City Council as it relates to the development of property
within the Gateway Business District enables the City to permit the
Ie relocation of non-conforming uses, especially in those
circumstances where the total amount of the non-conformity will be
decreasing as a result of the relocation.
I The Council has the specific authority to modify its sign
regulations where essential to facilitate the purposes of the
Gateway Business District. Given the preeent location of the
I billboa;r;ds, it is essential that they be relocated both to
acconunodate the current redevelopment project and any other
meaningful redevelopment of adjacent areas.
I I will review these matters with the City Administrator and
call you at 4:00 p.m. this afternoon. Thank you fo:r yOU];
cooperation.
I ....
I ~
Filla
JPF:bap
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('~dc."hraljnJ;
I ,r nur :g
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. Al.!'.o AUUI'l"l'J.:n IN \lI1i:CON:itf.l
.
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I' '. 1. Seller owne four (4) parcels of property which are located
Buyer's Gateway Bueiness Zoning District and which are
currently used by Seller for the support structures of four,
(4) billboards,
I 2, Pursuant to the Buyer' s sign and zoning regulations, the
billboards are currently classified as legal non-conforming
uses which, under normal circumstances, could continue in
I their present location but could not be moved or expanded.
3. Buyer' s Gateway Business District is essentially a
redevelopment district established to provide a flexible
I framework for the development of an area genera1ly loca'ted in
the northeast quadrant of the interchange of 1-694 and 1-35W.
I 4, The Buyer has an opportunity to facilitate redevelopment of a
major parcel of land within the Gateway Business District
(DRodovelopIll8Dt. Project") adjacent to and surrounding Seller's
property.
I 5. In order to facilitate the Redevelopment Project, Buyer must
purchase some property from Seller and Seller's. existing
I billboards must be removed Or relocated within the area.
6, Buyer's Gatewa;y Business District regulations specifically
provide that s1gns within the Gateway Business District Zone
.. will be regulated by the Buyer's sign regulations unless the
Buyer's Council modifies such regulations based upon a
determination that the modification is essential to further
the purposes of the Gateway Business Zone.
I 7, On September 29, 1997, the Buyer's Council determined:
I a, That facilitation of the Redevelopment Project is within
the best interests of the Buyer.
b, That the cost of acquiring all of Seller's property
I rights, at the present time, is economically unfeasible
or, in any event could not be accomplished in a timely
manner.
I c. That the purchase of some of Seller' s property, the
removal of some of Seller's billboards, and the
relocation of some of Seller's billboards are essential
I to facilitate the redevelopment project.
d. That the Scope and quality of the Redevelopment Project
I is . necessary to further the purpose of the Gateway
Business District Zone and to further stimulate
additional redevelopment with the Gateway Business
District Zone.
I
tt
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I
e. That pursuant to the terms of the proposed agreement with --
Seller, the total number of billboards located within the
Gateway Business District Zone will be reduced and not
expanded thereby furthering Buyer's long-term goals of
having all property comply with BUyer's zoning I
regulations.
I
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b/J/gat_y I
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I CITY OF ARDEN HILLS
1_ MEMORANDUM
DATE: September 26, 1997
I TO: Mayor and City Council
Brian Fritsinger, City Administrato~
I FROM:
SUBJECT: Healthy Youth Coalition
I Background
I As the City Council is aware, a meeting has been scheduled for Tuesday, September 30, 1997 at
7:00 p.m. to discuss issues related to our local youth. Attached is a copy of the information
provided to the City Council earlier this month.
I Mayor Probst and Councilmember Aplikowski have been active in this organization. The City is
being requested to execute a "Statement of Commitment" to building healthy youth assets in the
I community. Mayor Probst and Councilmember Aplikowski may wish to take a few minutes to
update the City Council on this item prior to Tuesday night's meeting.
Ie Requested Action
The Council is asked to consider the execution of the Statement of Commitment toward building
healthy youth assets in Arden Hills. The City Council is also requested to participate financially
I in this program in the amount of $500.
BF/sls
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929 Fifth Avenue NW Ste.500 -I
New Brighton, MN 55112 RECEIVED
Voicemai/: 486-2881 ext. 201
SEP 1 0 1997 I
CITY Of i.~UtN HILLS I
September 8, 1997
Greetings! I
On September 30, 1997, the mayors of all communities within the MoundsView ISD No. 621, as well as the I
Chairman of the MoundsView ISD No. 621 School Board are hosting a Community SUMMIT FOCUSING ON
HEALTHY YOUTH. The purpose of this Summit is to call attention to the need to focus on developing assets in our
youth and supporting programs relating to youth throughout our broader community. The program will focus on I
the Search Institute Survey administered in the MoundsView School District a couple of years ago. Michael
Johnson, a Search Institute speaker, will provide a keynote address, as will Superintendent Jan Witthuhn and a
representative of the Healthy Youth Coalition. The Summit will be held at the New Brighton Family Service I
Center beginning at 7:00 p.m. We would like to invite your organization to participate in this event by joining our "Exhibit Hall" that will I
consist of organizations supporting youth-related activities. Having your involvement would provide a wonderful e
opportunity for you to demonstrate how your organization supports the youth ofthe community. The Exhibit Hall
will be in the main foyer of the Family Service Center and would be open 6:30 p.m. - 10:00 p.m. There is no cost I
to participate in this event, although a donation in an amount you feel is appropriate would be appreciated in order
to help cover the costs associated with putting on this healthy youth.summit.
- ,
If you are interested in having your organization represented at the Exhibit Hall, I would appreciate you calling us I
to indicate your interest and to identify specific exhibit needs. Please contact Pat Lindquist at 638-2042 by Friday,
September 26th. We would really welcome your involvement in this Healthy Youth Summit. I
I would also suggest you review the attached letter from Pastor Tim Thompson, President of the Healthy Youth
Coalition and consider making a commitment to promoting the development of "assets in our youth" and I
supporting the "Asset a Month" public education campaign in 1998.
We all have an opportunity to make this a major focus of our organizational efforts. I hope you will join us in I
keeping this topic at the forefront next year.
Sincerely,
W/f11L I
Matt Fulton
City Manager I
..
Q,ICORRESPIMFI YOtm!llNV-EXH.5UM --
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I FO 929 Fifth Avenue NW Ste.500
I New Brighton, MN 55112
Voice mail: 486-2881 ex!. 201
Dear Community Leader:
I On behalf of all of the children of our community surrounding and including the MoundsView School District, we
want to invite you to a "Community Summit Conference": The purpose of the Conference is to learn more about
I the assets and risk factors present in our community and in our children's lives, and to design ways that we can
work together to strengthen their social and personal lives. The Summit is sponsored by the Coalition for Health
Youth, a group of concerned citizens joining together to encourage community action to support our youth.
I The Conference will be held at the New Brighton Family Service Center beginning at 7pm on Tuesday, September
30. We will start with a presentation by Michael Johnson, from the Search Institute. He will explain the
I methodology designed by the Institute to assess the status of our children's experience with the 40 "assets"
identified as being eritical to their future well being. Jan Witthuhn, ISO No.621 Superintendent, will review the
results ofa survey of ourchildren conducted in the spring of 1995. Some of you may have heard about the survey
results, but we find that many have not or may need a refresher. Pastor Tim Thompson, Chair of the' Coalition For
I Healthy Youth, will describe the status of the efforts to develop a coordinated response. He will also announce the
start of the "ASSET OF THE MONTH" program. We will then discuss the need for XQ!! to become an active
participant in our efforts.
Ie We know that you and the organizations that you represent share our sense of responsibility to our children and our
. communities. We believe that, working together, we can make a major difference in the quality of life experienced
I by our future leaders.We need you to make that effort a significant success! Please join us! We welcome your
affirmative response to this letter by calling 638-2040 to let us know you are coming. Please call Pastor Tim
Thompson or one us if you have any questions, if you want to participate but cannot attend, or if you can
contribute to the planning for the meeting. THANK YOU!
I
Sincerely, ,
I ~ xl> --
K
/ {,;,( 1..: I I
Bob Benke, Mayor Sandy Martin, Mayor '-
I Ci of New Brighton City of Shoreview
))fV'--( ~5~
I Duane McCarty, Mayor
Dave Stimpson, Chair
City of Mounds View Mounds View School Board
I
Susan Banovetz, Mayor
I City of Vadnais Heights
ttcc: State Legislators, County Commissioner Bennett and Weissner, Media
Civic, Religious and Service organizations in the above Cities.
Scouts, YMCA, Sports Associations, PT As, Student organizations, NWYFS, Law enforcement agencies,
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929 Fifth Avenue NW Ste.500 _I
New Brighton, MN 55112 I
Voice mail: 486-2881 exl. 201
I
Dear Community Leader:
I hope you will be able to join us at the COMMUNITY SUMMIT FOR HEAL THY YOUTH on September 30th at the I
New Brighton Family Service Center. As the Chair of the Coalition for Healthy Youth, I believe this will be a
wonderful opportunity for you to learn more about our efforts in supporting the youth from all communities in I
Mounds View School District 621. From every vantage point...as parents, employers, friends, or community
leaders, I am sure you agree that it is important for all of us to work together, as we support our youth and give
them the tools they need to be successful. I
At the upcoming Community Summit for Healthy Youth, we will be introducing a public education campaign
promoting a youth development asset for each month during 1998. These "assets" will be discussed at the
Summit, but are identified on the reverse side of this paper for your review. The Search Institute has I
demonstrated the enonnous impact these assets have in the lives of our young people. We would ask you to join
us in committing to keep the "Asset a Month" campaign active within your organization during 1998. Your
commitment would simply be to incorporate the monthly asset in any forum you feel is appropriate in your _I
organization. For example, you might include asset infonnation in your employee newsletters, provide
presentations, or have discussions on the topic. The actions you specifically take will be up to you. By
indicating your commitment on the attached sheet, you will be indicating to other community leaders that you _ I
take this issue very seriously and are willing to help keep the topic of Healthy Youth active in your organization
throughout 1998.
We would like to publicly acknowledge your commitment to Healthy Youth at the Community S1.iii1nlJt. If you I
would sign and return the attached sheet to me at the address shown below by Monday, Septenioer _27th, we will
make sure that your commitment is fonnally recognized. If you need additional infonnation or would like
someone to discuss this matter with your organization, please leave your name and phone number on our voice I
mail, and I will be delighted to return your call.
We are very appreciative of your willingness to commit to strengthening our community through efforts directed I
at strengthening opportunities for our youth to be successful. We look forward to an exciting Community
Summit and Asset a Month public campaign.
Sincerely, I
~s.~ "'/<...:-ry~i~L.
I
Pastor Tim Thompson
I
. PllStDr Tim Thompson, Chair-Hulthy Youth CoaUtion -.
929 Fifth Avenue NW !lie. 500
New Brighton, MN 55112
Phone: 631-3386
A:\INVlJE..2.DOC
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EARCH NSTlTUTE S 40 DEVELOPMENTAL ASSETS FOR YOUTH .
1. Family support- Family life provides high Commitment 21. Achievement motivation - Young person is
levels of love and support. to motivated to do well in school.
I 2. Positivefamity communication - Young Learning 22. Scllool engagement ~ Young person is actively
person and herthis parent(s) communicate engaged in learning,
positively, and young person is willing to 23. Homework - Young person reports doing at
seek parent(s) advice and counsel. least one hour of homework every school day.
I 3. Other adult relationships - Young person 24. Bonding to school- Young person cares about
receives support from three or more non- his or her school
parent adults. 25. Reading/or pleasure - Young person reads for
4. Caring neigMorhood - Young person pleasure three or mOre hours per week.
I experiences caring neighbors.
5. Caring scllool climate - School provides a Positive Values 26. Caring - Young perspn places high value on
caring, encouraging environment. helping other people,
I 6. Parent involvement in schooling - Parent(s) 27. Equality and social justice - Young person
actively involved in helping young person places high value on promoting equality and
succeed in school reducing hunger and poverty.
28.1ntegril)' - Young person acts on convictions
IEmpowerment 7. Community va/llesyout/I- Young person and stands up for his or her beliefs,
perceives that adults in the community value 29. Honesty - Young person "tells the truth even
youth when it is not easy."
8. }'olltlz as resources - Young people are 30, ResponsIbility - Young person accepts and
I given useful roles in the community takes personal responsibility.
9. Service to otllers - Young person serves in 31. Restraint - Young person believes it is
the community one hour or more per week important not to be sexually active or to use
10, Safety - Young person feels safe at home, alcohol or other drugs,
I_daries school, and in the neighborhood Social
32. Planning and decision-making- Young person
II. Family boundaries - Family has clear rules Competencies knows how to plan ahead and make cltoices.
I and and consequences, and monitors the young 33. Interpersonal competence - Young person has
person's whereabouts. empathy, sensitivity, and friendship skills.
Expectations 12. Scllool bOllndaries - School provides clear 34. Cllltllral competence - Young person has
rules and consequences knowledge of and coittl'ofFwith people of
I 13. Neigllborllood boundaries - Neighbors take different culturallraciallethnic backgrounds.
responsibility for monitoring young people's 35. Resistance skills - Young person can resist
behavior negative peer pressure and dangerous situations.
14. Adult role models - Parent(s) and other 36. Peaceful ond conflict resolution- Young person
I adults model positive, responsible behavior seeks to resolve conflicts nonviolently.
15. PositIve peer influence - Young person.s
best friends model responsible behavior Positive 37. Personal pawer - Young person feels he or she
16. Higll expectations - Both parent(s) Identity has control over '"things that happen to me.~
I encourage the young person to do well 38. Self- esteem - Young person reports having a
17. CreatIve activities - Young person spends high self-esteem.
Constructive 39. Sense of purpose - Young person reports that
I use of Time three or more hours per week in lessons of "my life has a purpose."
practice in music, theater, or other arts 40. Posirive view of persona/future - Young
18. YOlltllprograms - Young person spends person is optimistic about her or his personal
three or more hours per week in sports, future.
I clubs, or organizations at school or in
community organizations
q t9. Religious communIty - Young person spends
one or more hours per week in activities of a
I religious nature.
20. Time at home - Young person is out with .
friends ~'with nothing special to do" two or
tt fewer nights per week.
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1998 COMMITMENT TO HEAL THY YOUTH _I
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STATEMENTOFCO~MENT I
The purpose of this document is to formally indicate our support and commitment toward blfilding Healthy I
Youth assets in our community. We pledge to keep this topic as a major focus within our organization
throughout 1998. I
Through this commitment to our youth and community, our organization will participate in the "Asset of
the Month" educational campaign being sponsored by the Coalition for Healthy Youth. We will follow and I
utilize the monthly assets in appropriate ways to educate and share information with our employees and
colleagues.
By making this commitment, we are acknowledging that the development of healthy youth in our families I
is vitally important for ensuring the current and future quality of life in our community.
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NAME OF BUSINESS ORGANIZATION I
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SIGNATURE OF REPRESENTATIVE -
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POSITION IN BUSINESS ORGANIZATION I
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I CITY OF ARDEN HILLS
Ie MEMORANDUM
DATE: September 25, 1997
I TO: Brian Fritsinger, City Administrator ~
I FROM: Cindy S. Walsh, Parks and Recreation Director ~
SUBJECT: Resolution 97-45 Authorizing Sub-Grant Agreement
I Authorization to accept federal assistance
I The resolution is necessary in the process of accepting money from the federal government. By
passing the resolution, the City is authorizing City Administrator, Brian Fritsinger, to sign the
sub-grant agreement that releases the reimbursable money. The Federal Assistance we will
I receive is actually a State of Minnesota Program that is Federally funded.
Anticipated Reimbursement
I I have attended meetings and met with State and Federal FEMA (Federal Emergency
Management Agency) representatives during the last month. The damage and clean up in the
City is divided into three categories; damage to public property, debris removal, and protective
Ie measures. The following lists the reimbursement we will receive for each of the areas.
Cate~ories Reimbursement
I Damage to public property $4,284
Cummings Park Wash-out
I Debris removal $0 (We did not meet the $1,000 minimum)
A. Tree branch removal, clean up, and chipping
I B. Street Sweeping
Protective measures $1567
I Lift station repair and over time pay
I informed the state and federal inspector that I did not agree with the reimbursement for
I Cummings Park. The inspector informed me that they reimburse only to the level of what
existed previously. I explained that the slope needs to be reconstructed correctly to prevent
I further failure, especially when the snow thaws next spring. There will be another inspector
assigned to review the area and make a determination. I will keep the Council informed if we are
fortunate enough to receive additional funding.
I Recommendation
I recommend the adoption of Resolution #97-45 authorizing the City Administrator to execute
.. and sign sub-grant agreements as necessary on behalf of the City of Arden Hills.
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CITY OF ARDEN HILLS I
RAMSEY COUNTY
STATE OF MINNESOTA -I
RESOLUTION NO. 97-45
RESOLUTION AUTHORIZING EXECUTION OF SUB-GRANT I
AGREEMENT FOR FEDERAL ASSISTANCE
WHEREAS, the City of Arden Hills received damage to City property during storms between I
June 28 - July 27,1997.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Ardep Hills, I
Minnesota, that the Arden Hills City Council enters into a Sub-Grant Agreement with the
Division of Emergency Management in the Minnesota Department of Public Safety for the I
program entitled Infrastructure Program for FEMA 1187 DR-Minnesota. Brian Fritsinger, City
Administrator is hereby authorized to execute and sign such Sub-Grant Agreements and
amendments as are necessary to implement on behalf of the City of Arden Hills. I
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS TillS
29TH DAY OF SEPTEMBER, 1997. I
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DENNIS PROBST, MAYOR I
ATTEST:
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BRIAN FRITSINGER, CITY ADMINISTRATOR I
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I CITY OF ARDEN HILLS
.- MEMORANDUM
DATE: September 26, 1997
I TO: Mayor and City Council
I FROM: Brian Fritsinger, City Administrato@
I SUBJECT: Appointment of City Consulting Engineer
Background
I The City Council recently completed its review of proposals from nine (9) engineering firms for
the position of City Consulting Engineer. On September 22, 1997, the City Council interviewed
the following four firms:
I . BRW, Inc.
. Howard R. Green Company
I . McCombs Frank Roos Associates, Inc.
. Orr-Schelen-Mayeron & Associates, Inc.
I. The City Council currently utilizes the services ofHowardR. Green/MSA. They have been the
City's Consultant Engineer for over eight years. During this past year's City Council/Staff
I Retreat, the City Council directed staff to solicit proposals for each of its consultant services over
the next several years. The City Council expressed a desire to evaluate each of our consultants
on a regular basis.
I Back!!ronnd/Reference Checks
Staff completed referencelbackground checks for each of the four firms interviewed this past
I week, and has presented the information to the City Council as it discussed each of the four
proposals.
I Council Discnssion
The City Council, after reviewing all of the information presented, indicated that it desired to
appoint the Consulting Engineer position to BRW, Inc.
. This appointment would be subject to the execution of a contract, and be for the period of
November 1,1997 through December 31,1998.
I Requested Action
I The City Council is asked to consider the appointment of BR W, Inc. as the City's Consulting
Engineer beginning November 1, 1997 through December 31, 1998, and direct staff to prepare a
contract for services with BRW, Inc.
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I CITY OF ARDEN HILLS
.e MEMORANDUM
DATE: September 25, 1997
I TO: Brian Fritsinger, City Administrator
I FROM: Cindy S. Walsh, Parks and Recreation Director CgJ
SUBJECT: September Monthly Report
I Ramsey County Chore Program
I I am working with staff from the Ramsey County Sheriff s office to find community service
hours for juveniles. Ramsey County is planning to have their CAO (Community Affairs
Officers) supervise the juveniles. Tasks will be performed on Monday- Fridays from 5:00 p.m. -
I 8:00 p.m. and on Saturdays. I will be coordinating with Dwayne to develop a list of tasks that
they can perform. The list will be limited since the program takes place during hours when City
Hall is closed.
I Cummings Park Wash-out Repair
Glenn Rehbein Construction has begun to repair the damaged area. I anticipate the project to be
Ie completed by October 15.
I have been meeting with the fEMA representatives from the State of Minnesota and the Federal
I Government. I am not optimistic that the City will be reimbursed for the majority of the work.
The memo enclosed in the packet, which is attached to the resolution for federal assistance, will
include more details.
I Parks and Recreation Commission
I The Commission will meet on September 30. They have concluded the park tours and will be
prioritizing improvements at their next meeting. The commission will appoint members to serve
on the Tony Schmidt Park task force. The meeting will be held at 7:00 p.m. at the Army Reserve
I Center.
Tony Schmidt Park Redevelopment Task Force
I Ramsey County staff will recommend to the Board of Commissioners the firm of Sanders,
Wehrman and Bergly to develop the master plan for the park. The City has received nine
applications to serve on the task force. There have been more who have called for forms and
I have not yet returned them. The Council will be asked to appoint City representatives in
October.
I Welsh Park Dedication
I have spent a lot of time exploring the trail construction options around Round Lake. Although
.- I have met with the U. S. fish and Wildlife to discuss the trail, there are still some unresolved
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issues. I have had a difficult time working with the Welsh representatives to resolve the park I
dedication issue. They have not provided me with information on a timely basis. If this item .
cannot be resolved in time to present it to the Council at the September 30 meeting, it will appear e.
on the October 13 meeting.
Valentine Park Vandalism I
During the summer, we had repeated vandalism to Valentine Park on County Road F. There was
a group of kids who would hang out there and destroy picnic tables, paint on the building, and
continually dump garbage throughout the park area. I have contacted the Ramsey County Sheriff .
to patrol this area more closely and to talk to these kids. Our staff have repeatedly spoken to the
kids about the damage they are doing. We have obviously been unsuccessful. Now that school
has begun, they are at the park after dark dumping garbage etc. We have tried removing the trash .
receptacles and picnic tables in an attempt to get them to go elsewhere. This has alsa not been
successful. I have notified concerned neighborhood residents that they should call the Sheriff
when they see the damage occurring rather than calling us the next day. I will continue to work I
with the Sheriffs department.
Athletic Facility Needs Analysis I
I have been working with the Cities of Shoreview, New Brighton, and Mounds View, and the
Mounds View School District on an athletic facility needs analysis, The area athletic
associations have also been asked to participate. The goal of the study is to identify the adequacy I
or inadequacy of the athletic facilities in our area. The study is in its final stages. The intent is to
report the findings at the next Mayor and Managers meeting. e.
Program Report
Healthy Youth Coalition .
Over the past two (2) years, this coalition has met to learn about asset building in youth as a way
to strengthen communities. The coalition consists of community leaders from Arden Hills,
Mounds View, New Brighton, North Oaks, Roseville, Shoreview, Vadnais Heights, Mounds I
View School District, and other community agencies. A community summit on Healthy Youth
will be held on Tuesday, September 30,7:00 p.m. at the New Brighton Family Service Center.
This will be the kickoff to a major asset building campaign for all the communities involved. I
M.A.R.S. (Metro Area Recreators)
This group consists of program supervisors from ten neighboring Cities (Arden Hills, Roseville, .
Vadnais Heights, Shoreview, Mounds View, New Brighton, Columbia Heights, Fridley, Blaine,
and Spring Lake Park). This group is working together to develop, promote, and implement teen
programs and trips, as well as other special events, family programs, and community based I
activities. One of the major goals of this group is to be able to offer programs that normally one
city would not be able to run by themselves. I
Fall Soccer
We have over 200 kids in our Fall Soccer Program, For the first time in a few years, we have I
two (2) teams at the 7th and 8th grade level.
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- Fall Special Events
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Family Halloween Hayride - Friday, October 10
.e Halloween Pumpkin Hunt - Friday, October 24
Volnnteer Program
I Over the past two (2) years, we have developed a volunteer program for our special events and
other non-sports programs. Working closely with the Mounds View High School 9th Grade
Civics Program, the Mounds View High School National Honor Society and local businesses and
. corporations, we have begun to develop a core of consistent volunteers to assist our programs.
New Programs for Fall include:
I . Preschool Creative Dramatics
. Fall Flag Football
. Nerf Sports
I . Art Adventures Class
. Crazy Crafts Class
. Spooktacular Craft Class
I . Adult 4 on 4 Football
I Maintenance Report
The maintenance staff continues to clear and trim along the trails. Since we intend to remove the
snow from these areas this winter, it is necessary to trim back the shrubs etc. to prevent damage
Ie from snow storage. There are several hockey board areas that need to be repaired before rink
season. Staffhave begun this process. There are some minor erosion areas along our park and
trail areas that need to be repaired before winter. We will be attempting to fix all of these areas
I since they will only get worse with the spring thaw.
Dave Winkel has been very busy inspecting diseased trees in the City. It seems that there have
I been more calls from residents concerned about their trees this year. I will forward a copy of the
diseased tree report near the end of the year.
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CITY OF ARDEN HILLS
~'" MEMORANDUM
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DATE: September 24, 1997
I TO: Brian Fritsinger, City Administrator VS:
I FROM: Dwayne Stafford, Public Works Superintendent
- SUBJECT: Monthly Department Head Report
Public Safety Commission .
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. The City of Arden Hills Public Safety Commission met on September 18, 1997. The graffiti and
traffic problems around Mounds View High School were discussed. The Commission asked that
the Public Works Superintendent send a letter to Ramsey County requesting that they clean up
. graffiti on County roads around the school as soon as possible, as this discourages repeat
paintings. This letter has been sent.
I Under new business the 1998 Street Improvements were discussed. It was pointed out by one
Commission member that the City seems to be jumping all over the City, rather than sticking to
I' one (1) area.
Also, discussed was a letter requesting street lights near Dawn Circle. The Commission did not
I recommend the City install lights in this area. Note: request was from a young (10-12) year old.
Public Works
. The City had tried all summer to get a realistic bid to replace four (4) areas of curbing removed
last winter while excavating for water main breaks. The latest bid is for $2700 to replace about
100 feet of curbing. Public Works elected to rent the forms and do the work in house. This was
I done at a cost of about $1500. It's not perfect, but its good and we are learning.
Graffiti is still a problem around the high school. The Public Works Department tries to get on it
I the next day if possible.
A portable chlorination device has been installed temporarily at the Bethel College lift station.
I Public Works StafIis monitoring it daily and the superintendent has been in close contact with
Mr. and Mrs. Sawtell on Hamline Avenue. So far so good; however, it has only been in
operation for two (2) weeks.
I Mike McKinney the lead person on the CII Water Meter change over has now visited nearly all
I of the cn Water users and assessed what will be needed to make each change. Mr. McKinney
has about 25 new meters in and running now and has really done a good job of scheduling and
I~ ordering materials and keeping track of readings on old meters as new ones are installed.
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The South (Red Fox) Water Tower was drained over the weekend and Odland Contractors is -
doing the repair work this week and next. Under these circumstances, the City is sharing a tlI-
Roseville Tower as they share ours when their tower is down.
Public Works Staff and Mr. Post had elected to keep the City's 87 Ford plow late last winter ~
when the new plow arrived and put it in the State Surplus Auction this fall. Astleford Equipment
Company of Savage, Minnesota had offered the City $12,700, for this unit in August, but we I
gambled on the auction. Public Works cleaned it all up, mounted the plow and sander and it
went for $20,500. This sure works better than advertising for bids and getting few. The old I
roller sold for $1,400, while the trailer brought $125. The trailer was in pretty bad shape. The
bad news on the auction is the state takes 7 percent for the auction costs, which will amount to
$1542. -
The Public Works Superintendent has recently met with Hardrives and NSP representatives on ~
restoration problems. Council is aware of the equipment parking and damage to the Cleveland I
Avenue and County Road E-2 area.
NSP recently was issued a City permit to run an electric line down Femwood Avenue. The I
Public Works Superintendent was disappointed with the restoration and NSP has assured the City
this will be corrected.
As part of issuing any permits to bury underground utilities in Arden Hills Street Right-of- Ways, I
Public Works personal now locate and mark any City water lines, sewer lines etc. Public Works I'
then meets with the permit applicant on sight and requires the applicant to keep his utilities at
least 8 feet, usually 10 feet, horizontally away from the City utilities.
This was brought about last winter when the City had two (2) water main breaks directly under I
electric cables. Public Works employees had to hand dig under the electric lines to make the
repairs. I
The Parks Director and the Public Works Superintendent will be meeting with the Federal
Emergency Management Agency this week trying to collect some of the City's losses resulting I
from the July 1, storms.
Public Works had about $1400 of eligible costs for equipment and employee overtime during I
and after the storm.
Street Projects I
Just a few items remain to be corrected on the 1996 Street Improvement Project and the 1997
project is also down to just a few items.
The slurry coat which the Public Works Superintendent wanted to try has been applied to I
Snelling Avenue South from Highway 96 to Briarknoll. The Superintendent recommends
evaluating the condition of the slurry coat after a year before using this technique on other roads I
as it costs more than the conventional seal coat.
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