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Home My WebLink AboutCCP 11-10-1997 I FILE I REVISED ,. AGENDA - ARDEN HILLS CITY COUNCIL MEETING ARMY RESERVE CENTER - 4655 NORTH LEXINGTON AVENUE I MONDAY, NOVEMBER 10, 1997, 7:30 P.M. I I NOTE I CHANGE OF LOCATION I 7:30 P.M. 1. Call to Order I 7:30 P.M. 2. Approval of Meeting Agenda I 7:30 P.M. 3. Approval of Minutes a. October 27, 1997 Regular Meeting I 7:30 P.M. 4. Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these -. items, unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its nonnal sequence on the agenda. a. Claims and Payroll I b. Authorization, 1997 Audit Engagement Agreement c. Amended 1997 Budget Recommendations I d. Res. #97-55, Vacating a Portion of the Fourteenth Avenue NE Right-of- Way in the Gateway Business District I 7:35 P.M. 5. Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda In addressing the Council, please state your name and address for the record, and a brief summary aCthe specific item being addressed to the Council. To allow adequate time for each person wishing to address the I Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. I 7:40 P.M. 6. Unfinished and New Business a. Ramsey County Discussion, Jim Tolaas, Arden Manor Mobile Home Park b. Plannin~ Cases I 1. #97-23, Site Plan Modification - Sign Relocation, Manufacturer's Service Limited (MSL), 4300 Round Lake Road 2. #97-24, Variance - Side Yard Setback (house & deck addition), I Arlyn Solberg, 3232 North Hamline Avenue 3. #97-05, PUD Amendment, North Heights Lutheran Church t' c. Mise Construction Proiects 1. 1998 Cummings Park Washout Restoration, (Glenn Rehbein Excavating, Inc.), Final Pay Estimate I ~_._---------- - --------- ---- --- --------- ------------ - ----- , I , I AGENDA -. PAGE TWO - ARDEN HILLS CITY COUNCIL MEETING ARMY RESERVE CENTER - 4655 NORTH LEXINGTON AVENUE MONDAY, NOVEMBER 10, 1997, 7:30 P.M. I d. Res. #97-54, Receiving Feasibility Report and Calling for Public Hearing in the Maller of the 1998 Street Improvement Project I e. Res, #97-56, Electing to Continue Participation in the Local Housing Incentives Account Program Under the Metropolitan Livable I Communities Act f. 1998 League of Minnesota Cities and Association of Metropolitan Municipalities, 1998 Legislative Priorities and Policies I 9:30 P.M. 7. Administrator Comments 9:45 P.M. 8. Council Comments I 10:00 P,M. 9. Adjourn I The above times may vary depending upon length of issue discussion. fI I I I I I I I -- I I' -l>:':;.- 'r "'T<','Gi , ,"'. -.';"-~~- J ~ -: ;~ ';i1t~liI,,";~ I " CITY OF ARDEN HILLS MEMORANDUM I DATE: November 10, 1997 TO: Mayor and City Council I FROM: Kevin Ringwald, Community Development Director ~ I SUBJECT: Resolution 97-55, Vacating a portion of the 14th Avenue Northeast right-of-way I Introduction The Staff requests that the City Council endorse Resolution 97-55 vacating a portion of the 14th I A venue Northeast right-of-way (Exhibit A), Back~round I As the City Council will remember, part of the approvals of Planning Case 97-06 involved the vacating of a portion of the 14th Avenue Northeast right-of-way (Exhibit B). The vacation procedures for this action were taken as part of the Planning Commission recommendation of .. July 2, 1997 and the City Council approval of September 22, 1997. The replatting process for the redevelopment of this area would technically vacate and replat the necessary roads all at the I same time. However, based on the number of participants in this redevelopment process and its complexity, it is now felt a resolution vacating the right-of-way would eliminate any questions from these various participants prior to the questions arising. I As before, the City does not wish to vacate the right-of-way until it is assured that the new right- of-way will be in place. Therefore, the resolution and the plat should be filed consecutively so I that no gaps in access will occur and the ownership of the right-of-way for Gateway Boulevard should be transferred to the City. I Recommendation The Staff recommends adoption of Resolution 97-55, vacating a portion of the 14th Avenue Northeast right-of-way, subject to this resolution being consecutively filed with the recording of I the Plat of Gateway Addition (as approved in Planning Case 97-06) and the ownership of the replacement right-of-way (Gateway Boulevard) being transferred to the City. I I ~ I I' ~~6rr .4 '7 I STATE OF MINNESOTA ~ COUNTY OF RAMSEY CITY OF ARDEN HILLS I RESOLUTION 97-55 RESOLUTION VACATING A PORTION I OF THE 14TH AVENUE NORTHEAST RIGHT-OF-WAY IN THE GATEWAY BUSINESS DISTRICT I WHEREAS, the City of Arden Hills (the City) established the Gateway Business District (the GBD) in 1988 to redevelop the area generally located at the northeast corner of Interstate 35W and Interstate 694; and I WHEREAS, the City has been working with Welsh Development Company (the Developer) on I redeveloping the northern portion of the GBD; and WHEREAS, the Developer has requested, as part of Planning Case 97-06, to vacate a portion of I the 14th Avenue Northeast right-of-way, as described in Exhibit A, which would facilitate redevelopment within the GBD; and .. WHEREAS, the petition to vacate said easement was made by the Developer and the City has caused a notice of public hearing to published in the City's official newspaper for two (2) consecutive weeks (June 18 and 25,1997) and the City has notified the affected property owner I at least ten (l0) days prior to the public hearing; and WHEREAS, the request to vacate was reviewed by the Arden Hills Planning Commission at a I public hearing on the 2nd day of July, 1997 and approved by the Arden Hills City Council on 22nd of September, 1997; and I WHEREAS, it is the intent of the City and the Developer to relocate the functions of the existing 14th Avenue Northeast onto Gateway Boulevard as shown in the approvals of Planning I Case 97-06; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, I Minnesota hereby agrees to the vacation of that portion of the 14th Street right-of-way as described on Exhibit A, subject to this resolution being consecutively filed with the recording of the Plat of Gateway Addition (as approved in Planning Case 97-06) and the ownership of the I replacement right-of-way (Gateway Boulevard) being transferred to the City. I it I _____m_____________ - -------------- 2/; 'I PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS I .. THIS 10TH DAY OF NOVEMBER, 1997. I DENNIS PROBST, MAYOR I ATTEST: I I BRIAN FRITSINGER, CITY ADMINISTRATOR I I fI I I I I I I I .. I I' J/1 I EXHIBIT A ~ That part of 14th A venue Northeast lying southeasterly of the following described line: I Commencing at the West Quarter comer of Section 21, Range 22, Township 30, Ramsey County Minnesota; thence North 89 degrees, 35 minutes, and 8 seconds a distance of 1,323,06 feet to the point of beginning of the aforementioned line; thence South 19 degrees, 34 minutes, and 41 I seconds West on a curve concave to the west a distance of97.63 feet, said curve having a central angle of 90 degrees 13 minutes, and 43 seconds and a radius of 62 feet; thence South 4 degrees, 24 minutes, and 8 seconds West a distance of 39.10 feet to the southerly right-of-way line of 14th I Avenue Northeast where said line terminates. I I I Ie I I I I I I I it I I- I I' ' /5(fj161T f> V, , I " ! . I .. --' ~. ~ . . . . , . ," .! , ; / . ;' ,i ' I " I ;::~ - ~. (\ I -' ", . , t;; ,\ ~.r,' , I ,. ~',~, ""'0' I . ~ ",,_ <K"= . . ... , '. -+- , ," I ' · ,.' ~ '- ' , . . .: , ' . ;. I ~; , . ' , . . ' I. "".' I '" '. .,' o ,,', - ,," ~ " Ie Q / ,,~ ' Q / '. " S ocr .. , , I >- ' . - ~ . - ., . ' ' !l: . ' I .,., '" ' ' ' . ".!, I " .. ! . ".. - .. . ." ., ' ' I .'" v ' , ,.'" " I -", ~ "" Ii' ; 'T' 'l.~b .. . . I -" ,.' " " ," ' ' ..,. " . '" _. " I ~~l~~ , . ..... I' ' ,.,.,," . ' . I "." I ~~"h I · ..... t:; ~Sf~ ~ ~~~ I .i. " &~~:;; ~ . ,'I" " ' .H" I ~ <~,~ ~. _ ~ ~.~~ 2. ~ g (:"'~ ;z:... .... ~iett ~ bl "- it .&~~ .~ ~ _ .,. ' !,;_! I I "'- .~" ~, ~ . .'_ . ",! .0 . - . . .... '0' - - . . ",' .. , - - ,," " . I ----- . . .. fJ~~ I AGENDA FILE it ARDEN HILLS CITY COUNCIL MEETING ARL\1Y RESERVE CENTER - 4655 NORTH LEXINGTON AVENUE MONDAY, NOVEMBER 10, 1997, 7:30 P.M. I II II NOTE I CHANGE OF LOCATION I 7:30 P.M. 1. Call to Order I 7:30 P,M. 2. Approval of Meeting Agenda 7:30 P.M. 3. Approval of Minutes I a. October 27, 1997 Regular Meeting 7:30 P.M. 4. Consent Calendar I Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its nonnal sequence on the agenda. 'e a, Claims and Payroll b. Authorization, 1997 Audit Engagement Agreement I c, Amended 1997 Budget Recommendations 7:35 P.M. 5. Public Comments I This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the I Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. I 7:40 P.M. 6. Unfinished and New Business a. Ramsey County Discussion, Jim Tolaas, Arden Manor Mobile Home Park b. Planninl! Cases I 1. #97-23, Site Plan Modification - Sign Relocation, Manufacturer's Service Limited (MSL), 4300 Round Lake Road 2. #97-24, Variance - Side Yard Setback (house & deck addition), I Arlyn Solberg, 3232 North Hamline Avenue 3. #97-05, PUD Amendment, North Heights Lutheran Church c. Misc. Construction Proiects I 1. 1998 Cummings Park Washout Restoration, (Glenn Rehbein Excavating, Inc.), final Pay Estimate .- d. Res. #97-54, Receiving feasibility Report and Calling for Public Hearing in the Matter of the 1998 Street Improvement Project I .. .;7 ..~, t .: I ~-;-J' AGENDA '.'.... i .... . t PAGE TWO -. ARDEN HILLS CITY COUNCIL MEETING ARl'1Y RESERVE CENTER - 4655 NORTH LEXINGTON AVENUE MONDAY, NOVEMBER 10, 1997, 7:30 P.M. e. Res. #97-56, Electing to Continue Participation in the Local Housing I Incentives Account Program Under the Metropolitan Livable I Communities Act f. 1998 League of Minnesota Cities and Association of Metropolitan Municipalities, 1998 Legislative Priorities and Policies I 9:30 P.M. 7. Administrator Comments 9:45 P.M. 8. Council Comments I 10:00 P.M. 9. Adjourn I The above times may vary depending upon length of issue discussion. . December Meetina~ December 3 Newsletter Committee 6,00 P.M. tJ December 3 Planning Commission 7,30 P:M. December 4 Truth In Taxation 7:30 P.M. . Hearing November Meetinoll December 8 Business Relations 4,00 P,M. I November S Planning Commission HOP.M. Carom inee: November ]0 Council Meeting 7,30 P.M. December 8 Council Meeting 7,30 P,M. November 17 Council Worksession 4:45 P.M. December 11 Truth In Taxation 7:30 P.M. . Continuation Hearing November 19 Business Development 8,00 A.M. Council Worksesslon Camm inee December 15 4:45 P.M. November 20 Finance Comminee 7:30 P.M. December IS Budget Adoption 7,30 P.M. . Hearing November 20 Public Safety ',JOP.M. December 17 Business Development 8,00 A.M. Commission . Camm inee November 24 Economic Development ,,00 P.M. Authority December 18 Finance Comminee 7,30 P.M. November 24 Coundl Meeting 7,30 P.M, December 18 Public Safety BOP.M. I Commission November 25 Parks & Recreation NO P.M. December 29 Economic Development Commission 7:00 P.M. Authority I December 29 Coundl Meeting 7,30 P.M. -. . . HP OfficeJet Fax Log Report for I Personal Printer/Fax/Copier City of Arden Hills 612 633-7839 f't'l Pax Nov-07-97 02:17 PM I Identification Result Pa~es ~ Dale Time Duration Diamostic 6461220 OK 03 Senl Nov-07 02: 14P 00:02:03 002281430020 I 6.0.4 I I I I -- I I I I I I I I- I I HP OfficeJet Fax Log Report for I Personal Printer/Fax/Copier City of Arden Hills 612633-7839 ~Sl Fax Nov-07-97 02:13 PM I Identification Rcsult Pages IYl1!2 Date Time Duration Diavnostic 4219511 OK 05 Sent Nov-07 02:12P 00:01 :43 002582030022 I ~.O.4 I I I I .., I I I I I I I I- I I HP OfficeJet Fax Log Report for I Personal Printer/Fax/Copier City of Arden Hills 612 633-7839 . Nov-07-97 02:10 PM I Last Fax I Identification Result PaQes Illl;: Date Time Duration Dialffiostic 6286833 OK 02/02 Sent Nov-07 02:02P 00:00:56 002421030022 I 3701378 OK 02/02 Sent Nov-07 02:04P 00:00:46 002522030022 6339550 OK 02/02 Sent Nov-07 02:05P 00:00:59 002520030022 6333846 OK 02/02 Sent Nov-07 02:06P 00:01:15 002120430020 I 4810551 OK 02/02 Sent Nov-07 02:08P 00:00:55 002521030022 4821262 OK 02/02 Sent Nov-07 02:09P 00:00:54 002521030022 6.1).4 I I I .., I I I I I I I I- I . I" d I CITY OF ARDEN HILLS ~ MEMORANDUM DATE: November 7, 1997 I TO: Mayor and City Council (2) I FROM: Brian Fritsinger, City Administrato SUBJECT: Administrator Comments for the November 10, 1997 Council Meeting I II NOTE II I CHANGE OF LOCATION I 1. Approval of Meetin!! Minutes The Council is asked to approve the Minutes of the October 27, 1997 Regular Meeting. I 2. Consent Calendar a. Claims and Payroll 'e The Council is asked to approve claims in the amount of$150,306.86, and payroll for the period most recently ended. The Council should note payment to MCES for November sewer charges in the amount of $48,322; Ramsey County for I November law enforcement in the amount of $49,309; and Howard R. Green for services through September 12, 1997 in the amount of$18,258,42. I b. Authorization. 1997 Audit Engagement A!!reement The Council is asked to authorize the engagement of Abdo, Abdo, Eick & Meyers I to audit the financial statements for 1997. The fee for this service is $7,995, as compared to $7,800 for the 1996 audit. I c. Amended 1997 Bud!!et Recommendations The City Council is asked to direct staff to make the appropriate revisions to the 1997 Budget. These changes relate to a shift of revenues and expenditures to the I EDA, and DITED loan activities. 3. Unfinished and New Business I a. Ramsev Countv Discussion. Jim Tolaas. Arden Manor Mobile Home Park I Jim Tolaas, Ramsey County Public Works, will be in attendance to review the status and design options being considered for Highway 96. Specifically, the County will be looking to discuss the segment of Highway 96 from Highway 10 ~ to 1-35W, Residents of Arden Manor have been invited to attend the meeting. The City Council is not being asked to take any specific action at this meeting. I - " .'1 Administrator Comments for the November 10, 1997 Council Meeting I Page Two .. November 7, 1997 b. Planning: Cases 1. #97-23. Site Plan Modification - Sig:n Relocation. Manufacturer's I Service Limited (MSU. 4300 Round Lake Road The Planning Commission, at its November 5, 1997 meeting, I recommended approval of the proposed modification to the sign location (wall sign). 2. Case #97-24. Variance - Side Yard Setback (house & deck addition). I Arlvn Solberg. 3232 North Hamline Avenue The Planning Commission, at its November 5,1997 meeting, I recommended denial of the side yard setback variance for the house addition and denial of a side yard setback variance for a deck. I 3. Casc #97-05, pun Amcndment. North Hci!!hts Luthcran Church The City Council is asked to review the proposed elevation drawings and I take action on the question of materials to be used on the North Heights Lutheran Church expansion. The City Council reviewed this at its October 27, 1997 meeting, and tabled action pending receipt of revised ~ elevations from the applicant. c. Misc. Construction Projects I 1. ] 998 Cummin!!s Park Washout Restoration. (Glenn Rehbein Excavating:. Inc.). Final Pav Estimate I The City Council is asked to approve the Final Pay Estimate to Glenn Rehbein Excavating, Inc. in the amount of $27,405 for the 1998 Cummings Park washout restoration. Parks & Recreation Director Walsh I has reviewed the project and recommendation and supports the Pinal Pay Estimate. d. Res. #97-54. Receiving Peasibilitv Report and Calling: for a Public Hearing in I the Matter of the 1998 Street Im\.lrovement Project I The City Council is asked to adopt Resolution #97-54, receiving the preliminary report and calling for a public hearing on the 1998 Street Improvement project. An information meeting will be held on November 17, with the Public Hearing I scheduled for December 8. The major change in the feasibility report is the elimination of West Round Lake Road. I .. I I" I Administrator Comments for the November 10, 1997 Council Meeting Page Three ~ November 7, 1997 Res. #97-56. Elcctinl! to Continue Participation in the Local Housing e. I Incentives Account Program Under the Metropolitan Livable Communities Act The City Council is asked to adopt Resolution #97-56, electing to participate in I the local housing incentives account program under the Metropolitan Livable Communities Act. The adoption of this resolution would commit the City to once again participating in 1998. The staff memorandum identifies the goals mutually I agreed upon with Met CounciL These goals are the same as last year. f. 1998 Lea!!:ue of Minnesota Cities and Association of Metropolitan I Municipalities. 1998 Legislative Priorities and Policies The City Council is asked to consider and provide direction as to its priorities I related to the policies being considered for the 1998 legislative session by the League of Minnesota Cities and the Association of Metropolitan Municipalities. The City Council should review the priorities and policies previously provided to I Councilmembers. .. BF/sls I I I I I I I it I D ""J" ~ '-f" I' , , ' }~At-i MINUTES I CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING ,. OCTOBER 27, 1997 7:30 P.M. - NEW BRIGHTON COUNCIL CHAMBERS I CALL TO ORDER/ROLL CALL I Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:30 p,m. I Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Susan Keim, and Paul Malone. I Absent: Councilmember Dale Hicks Also present were City Administrator, Brian Fritsinger; Community Development I Director, Kevin Ringwald; Public Works Superintendent, Dwayne Stafford; City Accountant, Terrance Post; Administrative Secretary, Sheila Stowell; and Recording I Secretary, Cindy Schneider. ADOPT AGENDA .. Mr. Brian Fritsinger, City Administrator, asked that Agenda Item 6bl be heard after Agenda Items 6b2 - 6b4. I MOTION: Keim moved and Aplikowski seconded a motion to adopt the agenda for the October 27,1997, City Council meeting as amended. The motion carried I unanimously (4-0). APPROVAL OF MINUTES I A. October 14, 1997, Regular City Council Meeting B. October 20,1997, Council Worksession I Councilmember Malone requested the following changes to the October 14, 1997, Regular City I COlillcil Meeting minutes: Page 3, paragraph 2, line 7: .. .indicated they would relocate their operation to the south... I Page 9, Council Comments, paragraph 1: ... and now its proposal to reduce its authority to regulate broadcast towers.. . I MOTION: Aplikowski moved and Keim seconded a motion to approve the October 14, 1997, .. Regular City Council Meeting minutes as amended and the October 20,1997, Council Worksession minutes as presented. The motion carried unanimously (4- 0). I r --~ '~ --- ~',""' , 'I ,~. ':.-.} ; ': ti " U~C\.gt j ARDEN HILLS CITY COUNCIL - OCTOBER 27. 1997 2 I CONSENT CALENDAR .. A. Claims and Payroll B. Public Safety Commission, Stop Sign Recommendation, Northwoods Drive at Red Fox Road I c. Resolution #97-51, Adopting and Confirming Special Assessment for Delinquent Utilities D, Proclamation, "Celebration of Literacy Day" in Arden Hills November 1, 1997. I MOTION: Malone moved and Keirn seconded a motion to approve the Consent Calendar as submitted and authorize execution of all necessary documents contained therein. I The motion carried unanimously (4-0). PUBLIC COMMENTS I Mayor Probst invited those present to come forward and address Council on any item not already I on the agenda. There were no public comments. UNFINISHED AND NEW BUSINESS I A. Gateway Business District (GBD) 1. Resolution #97-48, Providing for the Sale of$3,OSO,OOO General Obligation tJ Tax Increment Bonds, Series I997A. Terry Post, City Accountant, gave an overview of the $3,050,000 in bonds to be sold to pay for I the necessary improvements to 14th Street and the reconfiguration and signalization of Round Lake Road/Highway 96 intersection. These bonds are slated to be sold on November 17, 1997. I Mr. Post stated that Steve Apflebacher of Ehlers & Associates was present at the meeting to answer questions. Mayor Probst inquired regarding the closing date of the bonds. Mr. Post stated the final closing I is scheduled for November 17, 1997, and the bonds are to be sold on November 18, 1997. Mayor Probst requested clarification that the amount of the bond includes land acquisition costs I for Highway 96 and Round Lake Road. Mr. Post stated that was correct. Mayor Probst inquired, in light of the recent stock market activity, whether it would be more I prudent for the City to wait on this bond sale or to go ahead. Steve Apflebacher of Ehlers and Associates stated the tax exempt market is tied to Treasuries, and the rate for those is the lowest I in 15 years. He stated he believes this bond sale is a good risk for the City since bidding was still strong for bonds. Councilmember Malone inquired how the bonds are secured in the long and short term. Mr. Post I stated the developer has agreed to special assessments related to the 14th Street improvements. .. The developer has also agreed to valuation assessment on the properties. With these two elements in place, the City has good protection. I I if'" --" \ ;'~""J" Ul'<f4.1- I ARDEN HILLS CITY COUNCIL - OCTOBER 27. 1997 , ~ I ,. Councilmember Malone inquired which phases of development are eovered under the speeial assessments. Mr. Kevin Ringwald, Community Development Direetor, stated Phases II - IV, Councilmember Malone requested clarifieation that the worse-ease scenario for the City would I be to take the property in tax default. Mr. Post stated that was eorreet, assuming that the special assessments were not paid and the property went tax forfeiture. I MOTION: Keirn moved and Aplikowski seconded a motion to adopt Resolution #97-48, Providing for the Sale of $3,050,000 General Obligation Tax Increment Bonds, I Series 1997 A The motion carried unanimously (4-0). B. Planning Cascs I 2. Casc #97-20, Kathcrinc & Todd Conley, 3777 Ncw Brighton Road, Variance Mr. Ringwald stated the applicant is requesting approval of a variance for a side yard setback (5 I feet proposed, when 10 feet is required) for a detached garage. The Planning Commission, at its Octo ber I, 1997 meeting, recommended approval for a 5 -foot side yard setback based on the relationship of the shared driveway with the property to the south and the steep topography of the I property to the rear which precludes an alternate design, Mr. Ringwald showed an overhead of the proposed addition, and explained the particular Ie topography of this property. He stated the garage will be constructed in the same spot as the existing garage, but the new garage will be larger; the new size will be the maximum size allowed for a detached garage. He stated there is no other location on this property where it I would be conceivable to build a garage. I MOTION: Malone moved and Aplikowski seconded a motion to approve Planning Case #97- 20, Katherine and Todd Conley, 3777 New Brighton Road, for a 5-foot side yard setback, based on the understanding this reflects the existing situation with the I garage, orientation is to the back of the property, the unusual topography and shape 0 f the property and the shared dri veway which makes no other location for the garage feasible, and with the condition that the extension will be toward the I rear of the property, The motion carried unanimously (4-0). 3. Casc #97-21, Bcnjamin Sharpc, 1124 Benton Way, Variance I Mr. Ringwald stated the applicant is requesting approval of a variance for a house addition. The applicant wishes to construct an enclosed three season porch on the west side of the home, and a I 9 x 18 foot sunroom off the south side of the home, which would abut each other on the southwest corner. The applicant's home is within the Hunter's Park PUD and a similar variance I case was approved previously. One ofthe issues the council dealt with in that variance was maintaining some distance between buildings on separate properties and deferring some judgment to the townhouse association for what they would find acceptable. Mr. Ringwald .. advised that the Planning Commission recommended approval of Planning Case #97-21 at its October I, 1997 meeting subject to compliance with the plans and specifications and staff letter. Mr. Ringwald stated the Townhome Association in this development has also approved the I applicant's request. T..' ;-, ';~: T I h ....-. ARDEN HILLS CITY COUNCIL - OCTOBER 27. 1997 LJI ~ ... .J"-.'.':!i, 1 4 I A discussion ensued regarding square footage and the footprint of the proposed work, .. Councilmember Malone inquired ifthere were any setback issues. Mr, Ringwald stated no setbacks were provided for in the PUO, and thc only setbacks are between properties to assure adequate separation to minimize the chance of a fire spreading to an adjacent unit A utility I easement and public right-of-way also exists in the area. Councilmember Malone inquired what the actual variance was that is being requested. Mr. I Ringwald stated the variance would be to allow the enclosure of the two areas on the site plan, Councilmember Malone inquired ifthis would actually be an amendment to the site plan. Mr, I Ringwald stated that was correct Mr. Fritsinger stated since the property was originally approved by a PUD, this could also be I considered an amendment to the PUO because of the structure change, Councilmember Malone inquired if the process to amend a PUD is the same with regard to notice I and public hearing. Mr. Fritsinger answered affirmatively. Ms. Sharpe, applicant, stated they have nothing to add to staff s report. She explained this has I been a difficult process since there are no plans available from the original development so the property had to be surveyed to determine the location of the lot lines. MOTION: Malone moved and Aplikowski seconded a motion to approve Planning Case #97- .J 21, Benjamin Sharpe, 1124 Benton Way, Variance (amendment to PUO) to allow the construction of a sunroom subject to construction in compliance with Exhibit I A ofstatTs report. The motion passed unanimously (4-0). 4. Case #97-22, David Monson & Mary Hirschboeck, 1175 Edgewater Avenue I West, Variance Mr. Ringwald stated the applicant is requesting approval of a side yard variance for an attached I garage and house addition, and a front yard setback variance for a deck. The applicant wishes to constmct a 2-car garage on the north side of the house to replace an existing one car tuck under I garage at the southeast corner. The applicant also wishes to construct a 16 x 12 foot addition to the west side of the home, consisting of a vestibule and deck. The applicant also wishes to construct a lOx 10 foot deck otIthe south side of the home. Mr. Ringwald stated this is another I lot where constmction of this sort could not be accomplished elsewhere on the lot. The lot is bisected by an extreme slope, The Planning Commission, at its October 1, 1997 meeting, recommended approval the variance for the garage and vestibule but denial of the variance for I the two decks. The applicant has submitted a revised exterior elevation of the home showing exterior elevations. Mayor Probst inquired if the applicant could build a deck on the east side of the house. Mr. I Ringwald stated they could, but Lake Josephine is on the west side of the house. .. I --------- __u________ - ------ --- ----------- I DRAFT ARDEN HILLS CITY COUNCIL - OCTOBER 27. 1997 5 I " David Monson, applicant, stated City staff did a good job in describing this proposal. He noted that the computer generated perspective is somewhat distorted with regard to the actual size of the gables and vestibule. I Councilmember Aplikowski requested clarification of the reason for the Planning Commission's recommendation for denial of the deck variances. Mr. Ringwald stated it was because the decks can be constructed elsewhere on the property and because the variance was so large. I Councilmember Aplikowski inquired if this reflects the wishes of the applicants. Mr. Monson I stated they would prefer to build the decks as originally requested and noted that the yard area is about 3,000 square feet and the deck is only 100 square feet. Also, the deck would be elevated from the street by eight feet and surrounded by six-foot high shrubs so it would be virtually I invisible from the street while still affording a view of the lake over the hedge, Mayor Probst inquired regarding the proposed setback for the decks. Mr. Ringwald replied they I would be 30 feet on the south, and 10.1 feet on the west (when 40 feet is required), Mayor Probst requested clarification that the garage variance is necessary because it is the only I buildable location on the lot. Mr. Ringwald stated that was correct and added that this addition would bring this house up to the standard of others in the area. Ie MOTION: Malone moved and Keirn seconded a motion to approve Planning Case #97 -22, David Monson and Mary Hirschboeck, 1175 Edgewater Avenue West, for a 27.5 foot variance for an attached garage addition based on the rationale of the unique I slope of the property and lack of ability to locate the garage on any other part of the property; and a 24 foot variance to construct a 6 x 6 foot vestibule, based on the fact that most homes have such an area and subject to construction compliance I with the actual drawings presented and staffs letter. The motion carried unanimously (4-0), I 1. Case #97-05, North Heights Lutheran Church, 1700 West Highway 96, Planned Unit Development Amendment (PUD) I Mr. Ringwald explained that North Heights Lutheran Church is requesting an amendment to the PUD to redefine exterior materials on the south and west sides of the gymnasium at the southerly I extension of the Phase II construction. He reported the Planning Commission directed the applicant to either use all brick or harmonize the two areas into a single aesthetically pleasing look. The applicant has stated their desire to tie the lines of brick to the sides and front to I harmonize all materials. Mr. Ringwald reviewed the alternatives presented by the applicant and indicated the applicant did follow the direction of the Planning Commission in their revised submittal. He requested the City Council decide if they want to pursue an all brick building or I accept the modifications presented in the applicant's rendering, .. Councilmember Malone stated he could not tell from the applicant's rendering what materials were being proposed. He stated that it is clear from the proceedings that the city was expecting much more, Councilmember Malone stated he is not prepared to consider approval based on I what the Council has received. -------- 7- \ ;.':T I :i .. "0' ARDEN HILLS CITY COUNCIL - OCTOBER 27, 1997 '.0.:.".,1 j . i1 '~-.\ j . 6 I Councilmember Aplikowski stated she remembered another drawing at the Planning .. Commission meeting that showed a different look, with less panels and more brick and metal. Scott Roberts of Genesis Architecture stated this drawing was something Mr. Ringwald had suggested. He explained that the applicants have decided they do not want the gymnasium to I have the same appearance as the sanctuary. Mayor Probst stated his dismay that the City Council finds itself in this position given the fact I that at the original approval process, it was clearly understood the gymnasiLlm was to be an all brick building, He stated he is offendcd by the mention in thc memo to Staff rcgarding the I "monotony of a single material." Mayor Probst stated that brick is, without question, a superior finish to painted prccast concrete. He stated that he believes cost is the real issue and it would have been more appropriate to have been forthright from the beginning. I Mike Schraad, Welsh Construction, stated his company submitted the original plans to the Planning Commission in March of this year. He stated the elevations submitted with the initial I plan look similar to what is being displayed and did not identify specific materials in specific locations. He stated the language at that time stated "brick to match existing and other materials to match existing." He stated Staff did not inform him or the applicants that brick or metal were I the only acceptable materials for this project. Hc explained that it was not until mid-July that they heard from stall that they were expecting brick, But by then, the precast panels were being manufactured and expected to be delivered in three weeks. As he understands it, the City .- believed the project would be all brick; howevcr, the applicant made the choice last winter to use precast and that has always been their intent. Mr. Schraad stated it is unfortunate this was not communicated correctly, I Mayor Probst stated that, to his recollection, there was no mention of anything other than brick or that a significant element of the building was intended to be ofprccast materials. He noted I that if this had been expressed up front, it could have been dealt with. Mayor Probst reviewed the Council's options were to deny the request for a PUD amendment or to approve the I amendment and not get what the City understood would be built. Councilmember Malone stated Welsh Construction usually has a good understanding of City I Council direction, and that all membcrs of both the Planning Commission and the City Council understood this projcct would be all brick. He noted that this is a very visual site at a primc intersection of Arden Hills and will impact the overall image of the City. Councilmember I Malone noted that Mr. Schraad sat through all of the presentations and did not clarifY that the building would not be all brick. Mr. Schraad stated he does not recall any spccific discussion about the exterior and it did not I become an issue. Councilmember Malone stated it was understood that the exterior would be similar to what is there now and that is all brick. I Councilmembcr Aplikowski inquired if the City had the original paperwork for this case. Mr. .. Pritsinger stated this paperwork is in the City's files. I ------ I ' j ,~ .~ ,,; <<-,': ARDEN HILLS CITY COUNCIL - OCTOBER 27. 1997 7 I it Council member Aplikowski stated she recalls the original walls would be brick, and the walls that would be used for expansion at a later date would be constructed of different materials. Mr. Ringwald stated the City agreed in the original approval of the PUD that all but the expansion walls would be brick. I Councilmember Aplikowski inquired if all phases of construction were discussed at that time. Mr. Ringwald stated the building in question was originally proposed as a series of buildings that I met at the corners and stretched a considerable distance up and down Highway 96. This spring, the applicant significantly condensed the footprint on the property into one large area to I minimize the impact He noted that once the 1,000 seat sanctuary expansion is incorporated, the site will be fully developed according to the existing PUD, I Councilmember Aplikowski requested clarification that the applicant does not wish the gymnasium to have the same treatment as the rest of the project. Mr. Roberts, representing the applicant, stated that was correct I Coul1cilmember Aplikowski stated she could support the amendment for the gymnasium to be of different materials as long as there is some brick and as long as all landscaping is completed. I Mr. Schraad advised that 20 mature trees have been added to the southwest corner of the building for screening. Ie Councilmember Malone stated he would need to see a specific plan with notations of specific materials to be used. He recommended denial or tabling of this matter until such a plan is received. I Mr. Schraad stated they met with Staff on the site several weeks ago to discuss an application of I brick to the exterior, which they are trying to demonstrate with the drawings submitted. He advised the intent is to apply a brick reveal to the two exterior walls to bring continuity of the bricks across the face of the precast, along with color variations to the precast. I Mayor Probst stated he recalls the previous discussions, and that when it was determined to consolidate the buildings and bring it closer to the property line, the issue of the exterior was I discussed. He stated he is offended to find the Council in this kind of situation at this point and indicated his support to table the request. He stated he is not moved by the suggestion to place brick in reveals. Mayor Probst inquired with regard to statutory limitations to reach a decision. I Mr. Ringwald stated the City would need to give the applicant notice of extension by Friday to extend the 60 day review period. I Joe Rickenbach, North Heights Lutheran Church, stated he also doesn't remember the materials needing to be all brick. He stated North Heights was not trying to "pull one over" on I the City and, in his mind, the project was always part pre-cast and part brick. He stated he does not know how this issue got mixed up but he wants the Council to know it was always personally .. believed by him to include precast. Mr. Rickenbach stated he understands how the Council would be offended and offered an apology. I Mr. Schraad noted that 80% of the addition is brick and 20% is precast. --- --- -- L;,J_", -'. ."c, j I ARDEN HILLS CITY COUNCIL - OCTOBER 27. 1997 8 MOTION: Malone moved to table this item for up to 60 days on the grounds that the I .. response is different than what was approved previously and to allow the applicant to return with very specific plans for improving aesthetics with brick or other materials that will provide a permanent surface and/or is in line with the existing building and image as intended. I Mr. Schraad asked for clarification of improving aesthetics, and if more brick specifically was being requested. Councilmember Malone stated the materials being used would need to be I upgraded. Mr. Schraad asked if the precast would need to be covered up. Councilmember Malone stated he I can't tell from the drawing what materials are being used where, but that something of better quality than painted precast would need to be used. I Mr. Schraad stated that North Heights has met with the Planning Commission and gotten their approval, and requested clarification of the City Council's intent. Councilmember Malone I inquired regarding the outcome of the architect meeting on-site. Mr. Ringwald stated that when they met on-site they attempted to address the three directions I given by the Planning Commission. It was felt that putting brick in the reveals was an acceptable option based on the direction provided by the Planning Commission. Councilmember Aplikowski inquired how much brick was in the reveals. Mr. Schraad replied .. four inches of brick in three different locations. Mayor Probst asked for a second to the motion on the table, and a vote. I Keirn seconded the motion. The motion carried 3-1, with Aplikowski opposing. I Mayor Probst commented that the proposed reveals may not have much impact on this size of I wall and suggested finding more compatibility with the rest of the building, He also requested Staff research the minutes from the meetings in question. C. Resolution #97-53, Authorizing the Commencement of Proceedings Under I Minnesota Statute 463.15, ET. SEQ. Relative to 1369 Forest Lane Mr. Ringwald stated this property has extensive structural damage due to a fire. Building I Inspector Scherbel has inspected this home but the building owner has not brought this building into compliance under the deadlines. He requested the City Council find that 1369 Forest Lane I is a dangerous and hazardous building and to authorize Staff and City Attorney Filla to commence abatement of this property, He distributed pictures of the subject property and reviewed staff s attempts with the property owner to gain compliance. The owner has been sent I notice by Certified Mail of these proceedings. Mayor Probst inquired regarding the insurer of this home. Mr. Ringwald stated there are some .. concerns of arson, which are being investigated. I I ..-.~ '-"''I C:i; ~.,~ ~\,;r~ , ARDEN HILLS CITY COUNCIL - OCTOBER 27. 1997 9 I ~ Mayor Probst inquired if any v.Titten correspondence from the owner has been received by the City. Mr. Ringwald stated there has been none. Councilmember Aplikowski stated from the pictures it appears that this property has been a I problem for some time and suggested the City needs to be more proactive regarding these types of properties. I MOTION: Malone moved and Aplikowski seconded a motion to adopt Resolution #97-53, Authorizing the Commencement of Proceedings Under Minnesota Statute 463.15, I ET. SEQ. Relative to 1369 Forest Lane given the findings by the Building Inspector and City Council that this building is deteriorated, unsafe, below standards, and deleterious to public safety. The motion carried unanimously (4- I 0). D. Resolution #97-52, Opposing Legislation Providing a Public Subsidy for I Construction of Additional Professional Sports Facilities Mr. Fritsinger explained that the proposed resolution, drafted by Sen, Linda Runbeck, would I oppose legislation providing a public subsidy for construction of additional professional sports facilities. He noted that the resolution is not specific and takes a broad stance against public subsidy for such a facility. Ie Councilmember Keim stated her opposition to this resolution, as the resolution is not directly specific to the proposed Twins stadium. She stated her belief that the City should not be getting I involved in these matters, as these are State matters. I Mayor Probst agreed, stating the State has elected representatives to solve these matters, and suggested the City take no action on this resolution. I No action taken. E. Ordinance No. 302, Amending Cable Franchise Ordinance No. 226, Article II, I Section 4, Franchise Tcrm Mr. Fritsinger stated the attorney representing the cities in the North Suburban Cable I Commission has recommended that the cities extend the term of the franchise to allow for final contract language negotiation with Meredith Cable. Staff recommends that Council adopt Ordinance #302, extending the term of the existing franchise agreement to January 18, 1998. I MOTION: Malone moved and Keirn seconded a motion to adopt Ordinance #302, Amending I Cable Franchise Ordinance No. 226, Article II, Section 4, Franchise Term, extending the contract to January 18, 1998. The motion carried unanimously (4- 0). .. I ----- DRAFT . I ARDEN HILLS CITY COUNCIL - OCTOBER 27.1997 10 I ADMINISTRATOR COMMENTS .. Mr, Fritsinger announced the membership for the Tony Schmidt Park Task Force is complete, and Ms. Walsh has asked that all comments from Council in regard to the park be given to her, and she will forward them to the Task Force. I Mr. Fritsinger reported on negotiations with the Lake Johanna Volunteer Fire Department, and the possibility of a Joint Powers Agreement (JP A) with Shoreview and North Oaks. He advised I he had informed the Lake Johanna Volunteer Fire Department about the retrocession of the TCAAP property. Attorney Filla will draft the initial JP A, but there will probably be separate I service agreements with each city due to the different issues between the communities. Mr. Fritsinger gave a status report on the Gateway Business District project, stating he and Mr. I Ringwald are to meet with Naegele representatives on site to discuss issues. The City and Naegele are close to agreement on the purchase agreement at this time. The railroad has begun discussions with the City regarding slope easements and the right of entry. Work is continuing I on 14th Street, and a pre-construction meeting with Public Works Supervisor Stafford and the engineers is scheduled. He noted the contract does contain "outs" should things not move forward. I COUNCIL COMMENTS & COMMITTEEfDEPARTMENT ACTIVITY REPORTS Councilmember Malone brought up the subject oftransportation expenses for meetings, and .J requested that the City Administrator be given the ability to adjust as necessary. It was decided that a formal motion would be necessary to accomplish this. I MOTION: Malone moved and Aplikowski seconded a motion to give the City Administrator the ability to adj ust rates of reimbursement for travel related expenses based on I costs incurred. The motion carried unanimously (4-0). A discussion ensued regarding Lake Owasso rules regarding jet skis and erosion. Ramsey I County desires Lmiformity on all lakes in the county. Councilmember Aplikowski noted that Ray McGraw has resigned from the Newsletter I Committee, and publicly thanked him for his service. Councilmember Keirn noted that the lift station on Cleveland and County Road E-2 is being I cleaned up and thanked Staff for taking care of this concern. Councilmember Keim provided an update on the Business Relations Committee activities. I Mayor Probst thanked stafffor providing Department Head Reports which have been very I helpful for the Council. Mayor Probst reported he received an invitation for the community based planning meetings and .. inquired regarding the agenda. Mr. Fritsinger stated the agenda is unknown at this time. I I " , . -' .: i \ ;.-;'11 ! ;.J;. .,,",.i .. ,,~, ARDEN HILLS CITY COUNCIL - OCTOBER 27 1997 11 I Mayor Probst commented on the recent article previously discussed at the worksession regarding ~ Congress' attempt to have planning and zoning issues decided at the Federal level instead of being taken care of at the state and/or local level. Mr. Fritsinger stated he will provide Mayor Probst a copy of the letter he has drafted and advised that the League of Minnesota Cities is I encouraging others to do the same. Councilmember Keirn noted her business will be moving to Bloomington and advised she will I send notice of the new phone and fax numbers. ADJOURN I MOTION: Malone moved and Keirn seconded a motion to adjourn the meeting at 9:20 p.m. I The motion carried unanimously (4-0). I Dennis Probst Brian Fritsinger I Mayor City Administrator NOTICE OF MEETINGS Ie The next regular City Council meeting will be held November 10, 1997, at 7:30 p.m, at the Army Reserve Center. I I I I I I I .- I * CITY OF ARDEN HILLS PAGE lOF2 ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT THE 11/10/97 COUNCIL MEETING . CLAIMS PAID SINCE LAST COUNCIL MEETING (10/27/97) I CK}* -I CK:DATE IVENtlOR . . I AMOUNT I COMMENTS I I -. j 12964 10/24/97 DCA, Inc. - FSA Department 1,161.78 Dav Care Reimbursement - Walsh - t2965 10/24/97 Coalition for Healthy Youth 500,00 Contribution - . 12966 10/28/97 United States Postal Service 400,00 Office Posta.e Pitney Bowes - 12967 10/31/97 Public Emplovees Reitrement AssocL3:tTon 2,575.17 Third October Payroll 12968 10/31/97 ICMA Retirement Trust - 457 1,401.92 : Third Octoher Payroll - I 12969 10/31/97 State Capitol Credit Union 3.106.691 Third October Payroll 12970 10/31/97 Unitcd Way of the St, Paul Area 39.00 October Payrolls 12971 10/?IJ/97 E - Z Recvcling, Inc. 4,714.00 October Service 12972 10/?IJ/97 Medica Health Plans 3,058.73 N overn ber Insurance I 12973 , 10/?IJ/97 Minnesota State Treasurer 3,334.59 Building Surchar.e Renort - 3Q97 , 12974 10/31/97 Brian Fritsinc:cr 456.18 Reimbursement Insurance / Meetings .m ----I: , 12975 10/31/97 Steppingstone Theatre 180.00 "Create A Play" Class ~! I 12976 11/03/97 Met Council Environmental Services 48,322,00 Sewer Char.e November ~ 12977 11103/97 Tracv Petersen 299.18 Reimbursement - Milcag:c and sunnl~e~_ PH I L II Subtotal - Paid Claims -_..- 69,549.2411 I. I Paid Claims From Above - 69,549,24 Add Unpaid Claims, Page 2 of2 - 80,757.62 I Total Accounts Payable Claims for Council Approval, 11110/97- 150 306.86 I I I I Note: Checks for unpaid claims totaling $172~365.92, were mailed on October 28th, 1997 after approval at the October 27th Council Meeting. They were check numbers 12910-12963. This sequence corresponds to unpaid temporary numbers I Tl - T54. Check numbers 12908-12909 were used for alignment. CLAIMS2 .. I , CITY OF ARDEN HILLS PAGE20F2 ACCOUNTS PAYABLE CLAIMS REPORT . TO BE APPROVED AT 11/10/97 COUNCIL MEETING . UNPAID CLAIMS REGISTER: 11llMI'IJI.C&;..PA1EI. ..\'ltNl)Oa;..... .A/o(()ul<ttlooM1oreJ>lj$ I I I TOOl 11/12/97 Accurate Press, Inc. 550,61 October Newsletter T002 11/12/97 Arden Hills Tire & Service Center 473,78 Vehicle #104 - Six Tires and Installation T003 11/12/97 BeissweoO'er's How- To Store 189.75 October Purchases - Parks and Public Works T004 11/12/97 Frederick Bell 9.38 Reimbursement - Uniform Purchase T005 11/12/97 Jennifer Boltman 267,00 Dance Instructor. 10102 - 10/30 T006 11/12/97 r:vn;; Burwell 313.00 Dance Instructor, lOft)2 10/30 T007 11/12/97 Cadv Communications. Inc. 89.00 Telephone Repair I T008 11/12/97 Circle Pines Ceramics 304.59 Halloween Ceramic Supplies T009 11/12/97 Cornorate ExPress 256.80 Various Office SUDolies TOI0 11/12/97 Peed-Rite Controls, Inc. 111.44 Chlorinator at Bethel - Odor Problem TOll 11/12/97 Force America, Inc. 163.99 Vehicle #110 - Wino Lock Valve I T012 11/12/97 GallalJher's Service, Inc. 99.05 Recvcle Wood Timbers T013 11/12/97 Howard R. Green Comnanv 18.258.42 Enoineerino Services throuoh 09/12/97 T014 11/12/97 Kath Auto Parts 98.11 Shon Sunnlies - Parks and Public Works T015 11/12/97 Learue of Minnesota Cities 40.00 1997 Policv Adontion Conference - Fritsim!cr I T016 11/12/97 Locator & Monitor Sales 243,75 Reoair Gas Detector T017 11/12/97 Daniel McCallum 66.27 Reimbursement - BRC Certificates T018 11/12/97 Michael McKinnev 51.20 Reimbursement Uniform Purchase I. T019 11/12/97 Metronolitan Insoection Service, Inc. 1,688.40 Electrical Inspections - October T020 11112197 Josenh Moonev 135.00 Reimbursement - Uniform Purchase T021 11/12197 Municilite ComoaIlV 22.37 Polv Base for Strobe [jobts T022 11/12/97 Northern States Power Comnanv 4,375.85 Current Invoices I T023 11/12197 Pitnev Bowes, Inc. 27.94' Ink Cartridoe T024 11/12/97 I Proex Photo Sv<tems 10.85 Film and Develooment - Parks T025 11/12/97 Ramsey County 505.93 Truth in Taxation Notices 153.95 Payment #6 - Highway 96 (Shoreview) I 49.309.00 Law Enforcement - November 943.07 Diesel and Unleaded Fuel Purchases - Seot. T026 l1!12/97 Fred Reed 14.53 Reimbursement - Uniform Purchase T027 11/12/97 RVder Student Transnortation 350.00 Vacation Dav Evcnts - 10/16 and 10/17 " 'i I T028 11/12/97 Michael Schifskv 45.22 Reimbursement - Uniform Purchase Ii T029 11/12/97 Dwavne Stafford 22.68 Reimbursement - Milea.e.e i T030 11/12/97 S-urDIus Services 15.00 Plan Table Public Works I T031 11/12/97 Unito. 55.48 Uniform Purchase - McKinnev T032 11/12/97 US West Communications 883.t4 Current Invoices T033 11/12/97 VallevPaviiiO, Inc. 245.70 Valve Box Reolacement , T034 11/12/97 Cvn thia Walsh 108.19 Reimbursement - Mileaoe & Meetino I I T035 11/12197 West Weld 220.85 Shoo Suoolies - Parks and P.W. T036 11/12/97 David Winkel 5.95 Reimbursement - Uniform Purchase T037 11/12/97 Winnick Sunnlv, Inc. 32.38 Miscellaneous Iron Snow Plow Renair I I I II Total Unpaid Claims 80.757.621 ClAlMS3 I .. I .-. ~ g 8: :; ~ I!t, 8: 8: g g g g g ;:j C\l ..... I. . "Ii~~ ,. . . . . . 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N <"'l v '" \0 t- 00 Q\ 3~~~?~: 8 8 8 8 S B S 8 8 S 8 B 8 8 ~ ~ ~ ! ~ ! ~ ! ~ ~ o ,:J9::.::~' 1t)~1t)V.It)V.VlI,f',,,,VlI,f',~~on1l')lt"",.,.,~..........1I',,,,1I',on I . . CITY OF ARDEN HILLS MEMORANDUM DATE: November 4,1997 TO: Brian Fritsinger, City Administrator FROM: Terrance Post, City Accountant @ - SUBJECT: 1997 Audit Engagement Letter The firm of Abdo, Abdo, Eick & Meyers (AAE & M) has submitted a proposal to perform audit I services for the year ended December 31, 1997 for a fee of $7,995. This proposed fee represents a $195, or 2,5%, increase over the 1996 audit engagement of $7,800. Over the course of the last - five years, staff has just about maximized the amount of client-prepared audit schedules it prepares for the auditors. Therefore, the audit scope performed by AAE & M is relatively fixed, - and audit fees should just be subject to inflationary increases in the future, I Recommendation Staff recommends that Council authorize staff to execute the audit engagement letter with Abdo, I. Abdo, Eick & Meyers for the audit of general purpose financial statements of the City of Arden Hills of and for the year ended December 31, 1997 under the Consent Calendar at the November 10, 1997 regular Council meeting. I I I I I I I fI I .. l~~~gg RE''-- P~~""I=:' '~') 1 ~:, 1, '-~ 1 Ol"~" .. "-' . ~tJt:'EICK & (. ?CT 2 8 ,1~~7~ J ~~MEYERS LLP { ." .' >; .......', ,"i1 October 23, 1997 (, t -J' J'il. '..J~, .;; ~.:..,) ,,~-. .., Gmij)NI Pllblic :\ccOImtanis & Corr.wltanlj . .. _.'_'."n______~_ _ _____ ------------ 1060 \'m1hkmd Pluza :3800 v;.est 30th Street \linneapoli5. M\i 554:H - Mr. Terry Post City Accountant City of Arden Hills I 1450 West Highway 96 Arden Hills, MN 55112 - Dear Mr. Post: - Weare pleased to confirm our understanding of the services we are to provide for the City of Arden Hills for the I year ended December 31,1997. We will audit the general purpose financial statements of the City of Arden Hills as of and for the year ended December 31, 1997. Our audit will be conducted in accordance with generally accepted auditing standards and the standards for .1 financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and will include tests of the accounting records of the City of Arden Hills and other procedures we I consider necessary to enable us to express an unqualified opinion that the financial statements are fairly presented, in all material respects, in conformity with generally accepted accounting principles. If our opinion is other than unqualified, we will fully discuss the reasons with you in advance, I The management of the City of Arden Hills is responsible for establishing and maintaining an internal control structure, In fulfilling the responsibility, estimates and judgments by management are required to assess the I expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition and that transactions are executed in accordance I with management's authorizations and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles. In planning and performing our audit for the year ended December 31, 1997, we will consider the internal control I structure in order to determine our auditing procedures for the purpose of expressing our opinion on the City of Arden Hills' general purpose financial statements and not to provide assurance on the internal control structure. I I .. 612.835.9090 . Fax 612.896.3620 I - : ~,,~~ City of Arden Hills l; ~~'~ October 23, 1997 ~~l.; Page Two . tl~~ We will obtain an understanding of the design of the relevant policies and procedures and whether they have been placed in operation, and we will assess control risk. Tests of controls may be performed to test the effectiveness of certain policies and procedures that we consider relevant to preventing and detecting errors and irregularities that are material to the general purpose financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the general - purpose financial statements. (Tests of control are required only if control risk is assessed below the maximwn level.) Our tests, if performed, will be less in scope than would be necessary to render an opinion on the internal control structure policies and procedures and, accordingly, no opinion will be expressed, - We will inform you of any matters involving internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. I Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control structure that, in our judgment, could adversely affect the entity's ability to record. process, summarize, and report financial data consistent with the assertions of management in the general I purpose financial statements, Compliance with laws, regulations, contracts, and grant agreements applicable to the City of Arden Hills is the responsibility of the City's management. As part of obtaining reasonable assurance about whether the general I purpose financial statements are free of material misstatements, we will perform tests of the City's compliance . with certain provisions of laws, regulations, contracts, and grants. However. the objective of our audit will not be to provide an opinion on overall compliance with such provisions, and we will not express such an opinion. I Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain I other assets and liabilities by correspondence with selected individuals, creditors, and financial institutions. We will request written representations from your attorneys as part of our engagement, and they may bill you for responding to this inquiry, At the conclusion of our audit, we will also request certain written representations I from you about the financial statements and related matters. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial I statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. Also, we will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. However. because of the concept of reasonable assurance I and because we will not perform a detailed examination of all transactions, there is a risk that material errors, irregularities, or illegal acts, including fraud or defalcations, may exist and not be detected by us. We will inform you, however, of any matters of that nature that come to our attention, unless they are clearly inconsequential. I Our responsibility as auditors is limited to the period covered by our audit and does not extend to matters that might arise during any later periods for which we are not engaged as auditors, I .- I --..- . - ,~-",,-,,":,.. ~ '}li'l City of Arden Hills ~-" ."...."jl\'.l.. October 23, 1997 ...,t!"1 Page Three ~,.,. , ~, ,1)>>1 e We understand that you will provide us with the basic information required for our audit and that you are responsible for the accuracy and completeness of that information. We will advise you about appropriate accounting principles and their application and will assist in the preparation of your financial statements, but the responsibility for the financial statements remains with you. This responsibility includes the maintenance of adequate records and related internal control structure policies and procedures, the selection and application of accounting principles, and the safeguarding of assets. _ Our audit is not specifically designed and cannot be relied on to disclose reportable conditions, that is, significant deficiencies in the design or operation of the internal control structure. However, during the audit, if we become _ aware of such reportable conditions or ways that we believe management practices can be improved, we will communicate them to you in a separate letter. Our fees for these services will be based on the actual time spent at our standard hourly rates, including travel and I other out-of-pocket costs such as report production, typing, postage, etc. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. I Based on our preliminary estimates, the fee will approximate $7,995 for the City. This estimate is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a I new fee estimate before we incur the additional cost. e Our audit report should be used only in its entirety. Any reproduction or publication of all or part of our report I should be done only with our prior approval and review. We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the I significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Sincerely, II ABDO, ABDO, EICK & MEYERS, LLP I Certified Public Accountants ~~ MdlrJJ I Steven R. McDonald, CPA I I -. II LTG City of Arden Hills k~};' October 23, 1997 . ~ ~:.~ Page Four RESPONSE: This letter correctly sets forth the understanding of the City of Arden Hills. Signature: - Title: I Date: I I. I I I I I I I f' I . CITY OF ARDEN HILLS - MEMORANDUM DATE: November 7,1997 TO: Brian Fritsinger, City Administrator FROM: Terrancc Post, City Accountant @ SUBJECT: Amended 1997 Budget Recommendations - Background The adopted 1997 Budget for the City of Arden Hills did not assume financial transaction - activities in the newly created Arden Hills Economic Development Authority (EDA) for 1997. I Based on this assumption, 1997 tax increment and development financial transactions were planned in Fund No, 522, "DevelopmenURedevelopment". Additionally, financial transactions with the Minnesota Department of Trade and Economic Development (M/DTED) were not I budgeted for in 1997. 1997 Activities I. 1. Considerable planning activities have occurred within TIF District No.2, "Round Lake Office," as staff has worked with a developer on the planned build out of approximately I 275,000 square feet in office/warehouse space. Primarily legal, fiscal consultant, and engineering fee expenditures have been incurred. The City is also discussing issuing G.O. Bonds to fund public improvements within this TIF District to support this I development. 2. In April, 1997, the City received a $300,000 grant from M1DTED and expended I $300,000 to CPI/Guidant. These transactions were originally recorded as unbudgeted General Fund intergovernmental revenue and unbudgeted General Fund Economic I Development expenditures. 3. Council has directed staff to prepare a 1998 operating budget for the EDA. The existence I of prior year (1997) actuals will facilitate comparisons and provide benchmark data for review of 1998 operating results. I Recommendations 1. The 1997 Adopted Budget for Governmental Funds revenue of $4,797,482 be reduced I $103,600 to $4,687,882. This reduction represents all planned revenues in Fund No. 522, "DevelopmenURedevelopment." This revenue will be appropriately allocated among .. EDA Funds No. 701 - 705. I Memorandum - Amended 1997 Budget Reconunendations . Page Two November 7,1997 2. The 1997 Adopted Budget for Governmental Funds expenditures of$5,236,262 be reduced $76,210 to $5,160,052. This reduction represents all planned revenues in Fund No. 522, "Development/Redevelopment." These expenditures will be appropriately allocated among EDA Funds No. 701 - 705. , Create specific $300,000 revenue and expenditure items in the 1997 EDA Revolving .,. Business Loan Fund No, 702 to reflect 1997 MIDTED activities. Request If Council agrees with the above recommendations, they should direct staff to make the - appropriate revisions under the consent calendar at the November 10, 1997 regular Council - meeting. I I .1 I I I I I I I .. I - .. .". . MINUTES CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, NOVEMBER 5, 1997 7:30 P.M. - NEW BRIGHTON CITY HALL CALL TO ORDER Chair Erickson called the meeting to order at 7:33 p,m. ROLL CALL - Present were Chair Steve Erickson, Commissioners Terri Duchenes, Gregg Larson, Brent Nelson, Dave Sand, and Therese Galatowitsch, ... Absent was Commissioner Marly Rye. - Also present were: Councilmember Dale Hicks, Community Development Director I Kevin Ringwald, and Recording Secretary Lorri Kopischke. - APPROVE MINUTES -. Commissioner Sand noted that he had not received the minutes of the October I, 1997 meeting. II Larson moved, seconded by Galatowitsch to approve the October I, 1997, minutes. The motion carried unanimously (6-0). I CASE #97-23 PUBLIC HEARING. MANUFACTURER'S SERVICE LIMITED. 4300 I ROUND LAKE ROAD. SPECIAL USE PERMIT (SUP) AMENDMENT Chair Erickson gave an overview of the public hearing process, then opened the public hearing at I 7:35 p.m. Chair Erickson requested verification of the public hearing notice. Community Development I Director Kevin Ringwald verified notice of the public hearing in the Bulletin on October 22, 1997, I Mr. Ringwald reported that the applicant is requesting approval modification of the Site Plan approval which was granted in Planning Case 96- I 2 to facilitate the relocation of a wall sign to a new location I .- I ,.' .. ARDEN HILLS PLANNING COMMISSION - NOVEMBER 5. 1997 2 . Mr. Ringwald noted that the special requirements of the Gateway Business District (GBD) provide for approval of the location, type, size and design of signs within the GBD (Zoning Ordinance, Section V, K, 5, g, (I)). The original signage provided for one sign band (wall sign) to either sides of the buildings five points of entrance for a total of ten wall signs. The original signage planned for occupancy of the building by multiple tenants. The building is solely occupied by MSL. MSL currently has no wall signs on their building. Therefore, the applicant has not utilized any of the available signage that was originally provided for. The applicants request is to locate a wall sign in the upper left hand corner of the building's west wall which would provide exposure to Interstate 35W. Mr. Ringwald stated that Staff believes that the trade-ofT often wall signs on the north face for - one wall sign (not to exceed 100 square feet) on the west face is an appropriate trade-off Also, - the proposed signage would not appear to negatively affect the aesthetics of the west face of the building, or' Mr. Ringwald stated that Staff recommends approval of the proposed modification to the sign - location (wall sign), based on that the proposed modification does not negatively affect the aesthetics of the building and that the other ten wall signs location will not be utilized, subject to ... the size of the wall sign on the west face does not exceed the amount allowed by the sign - ordinance (100 square feet). .- Mr. Ringwald noted if the Planning Commission makes a recommendation on this Planning I Case, it would be heard at the Monday, November 10,1997, regular meeting of the City Council. Chair Erickson asked for comments in support of the proposal. I Tom Brunmeier, Facilities Manager of Manufacturer's Service Limited (MSL), stated that the original site plan included signage on the other end of the building, overlooking the lake, The I proposed sign is not currently proposed to be lit, will not be obtrusive and meets the regulations of the City. Mr. Brunmeier stated he is requesting approval of the sign in anticipation that it can be located on the building before the end of this construction season. I Chair Erickson asked for comments against the proposal. No one came forward to address this item, I Hearing no further comment, Chair Erickson closed the public hearing at 7:39 p.m. I Commissioner Sand asked why this request was called a modification of a Site Plan approval which was granted. He expressed concern that in the future there may be more than one tenant I occupying the building. He stated this appeared to be more of a variance than a modification, A modification would imply that if multiple tenants would occupy the building, the other locations -. of signs over the entrances would not have to be honored. I ----.- e ARDEN HILLS PLANNING COMMISSION - NOVEMBER 5. 1997 3 Mr. Ringwald stated that MSL has a ten year lease. He stated the request has been deemed a modification as it modifies the original approval and does not modify the Sign Ordinance. If multiple tenants occupy the building at some point, they may be required to request the signs be redistributed. He stated this is an attempt to aggregate the signs and minimize the number of signs located on the site. Commissioner Sand asked that if in the future MSL occupies half of the building and the rest is occupied by multiple tenants, has MSL met the maximum square footage for one sign or the maximum aggregate for all signs on the building. Mr. Ringwald stated this is the maximum square footage allowed for one wall sign. - Commissioner Sand asked if this modification would preclude another tenant of the building from locating a sign above their entrance. - - Mr. Ringwald noted that the Planning Commission under the Gateway Business District has to recommendations to the City Council in regard to location, type, style and size of signs. With - this modification, the wall sign which would be approved would be for MSL If additional wall 'Ie signs were requested, modifications would have to be reviewed by the Planning Commission. Duchenes moved, seconded by Larson, to recommend approval of Planning Case #97-23, I Site Plan Modification, to the Sign Location, Manufacturer's Services Limited, 4300 Round Lake Road, based on Staff recommendations. The motion carried unanimously (6- 0). I CASE #97-24 VARIANCE. SIDE YARD SETBACK mOUSE AND DECK ADDITION) ARL YN SOLBERG. 3232 NORTH HAMLINE A VENUE I Mr. Ringwald reported that the applicant is requesting approval of a Variance for a side yard I setback for a house addition (three feet proposed, when 10 feet is required) and for a deck (six inches, when ten feet is required) on a single family lot zoned R-l. I Mr. Ringwald stated that the applicant's property is located on the northwest comer of Lake Josephine. A private drive services the property and the property to the west The property is deficient in width but meets the depth requirements. The property is deficient in total lot area I with 7,980 square feet of area when 14,000 square feet is required. Mr. Ringwald noted the current configuration of the home includes a kitchen located in the I northeast portion ",ith a porch. The applicant is requesting to increase the size of the kitchen by 50% and add a deck/entry off the kitchen to the south. The proposed kitchen would be three feet .- from the property line and the proposed deck would be six inches from the property line. I ARDEN H1LLS PLANNING COMMISSION - NOVEMBER 5. 1997 4 e Mr. Ringwald stated Staff recommends denial of Planning Case #97-24, Side Yard Setback Variance for the house addition (seven feet) and denial ofa Side Yard Setback Variance for the attached deck (nine feet six inches) based on the following "Findings": 1. Configuration of a particular parcel: The parcel is deficient in lot width and area for the R-2 zoning district The parcel is approximately 40 percent smaller than the minimum required lot size for this zoning district. 2. Reasonable Use: The applicant currently does have a kitchen of approximately 132 square feet within the existing home. The applicant did not provide information with their application as to why a 132 square foot kitchen is not a reasonably sized kitchen. The Staff would conclude that there exists numerous homes within the City with similarly sized kitchens. .- 3. Endanger Public Safetv: The deck that the applicant is proposing is within six inches of the side property line. The proximity of this structure to the property line would be a - concern for public safety, in particular the spreading of a fire. Also, a deck in this close of proximity to the side property line would interfere with the typical five foot drainage - easement on either side of property lines. The property pre-dates this requirement, but the need and the rationale for maintaining such a space is still relevant - 4. Minimization of request: The deck would serve as a point of access to the home. The . point of access could be provided by steps at the proposed doorway into the kitchen, el rather than a large structure (deck). Mr. Ringwald noted if the Planning Commission makes a recommendation on this Planning I Case, it would be heard at the Monday, November 10, 1997, regular meeting of the City Council. Commissioner Duchenes asked if the addition would just fill in under the existing roof line. I Mr. Ringwald stated that the addition would utilize the existing slope roof on the side of the I house but enlarge the area somewhat and the deck would be beyond that. Commissioner Galatowitsch asked the distance from the property lines of the adjacent homes. I Mr. Ringwald stated that the garage located on the adjacent property was one foot from the I property line, resulting in a distance of 2.5 feet between the side of this house and the edge of that garage. There is twenty feet between this home and the adjacent home. There is a thirty foot green space on the other side of the property. I Commissioner Larson stated that the green space appears to be an access to the lake for the home located to the northeast of the subject property. A lilac hedge is located on the far side of the I green space. Commissioner Galatowitsch asked if a variance had been granted to the adjacent property ov.ner. -. I e ARDEN HILLS PLANNING COMMISSION - NOVEMBER 5. 1997 5 This residential area consists of homes of a substantial age which predate the City Codes. Most are non-conforming structures to some extent Chair Erickson commented that even if there is a thirty foot green space area located adjacent to the property, it does not justifY building within three feet of the property line. Commissioner Nelson questioned the distance between the existing structure and the property line. Mr. Ringwald stated there is currently approximately seven feet between the structure and the property line. Chairman Erickson noted that the applicant was not present at the meeting. Nelson moved, seconded by Larson, to recommend denial of Planning Case #97-24, Side Yard Variance for the house addition (seven feet) and denial ofa Side Yard Setback Variance for the attached deck (nine feet six inches) based on the four rationale identified - as "Findings". The motion carried unanimously (6-0). - COUNCIL REPORT ~.e Councilmember Dale Hicks reported that the Council had approved the five foot Side Yard Setback for the property located on New Brighton Road, the Planned Unit Development I Amendment for the Benton Way area to allow construction ofa sun room, and the 27.5 foot Variance for a garage addition on Edgewater A venue. The Council tabled the application of North Heights Lutheran Church for up to sixty days to obtain a specific site plan to determine I their intent in regard to the precast concrete and brick. The Side Yard Setback request of five feet in the Moundsview High School area was withdrawn by the applicant I Councilmember Hicks reported the Council approved the sale of$3,050,000 general obligation tax increment bonds for the Gateway District to fund the public improvements on 14th Street and signalization of Round Lake Road and land acquisition costs in the area of Highway 96 and I Round Lake Road. COMMISSION COMMENTS I Commissioner Sand noted that the fence which was constructed at Arden Plaza is starting to look I dilapidated. Mr. Ringwald stated he would research this issue. Commissioner Sand noted an article which explained how the cities of Eden Prairie and I Bloomington are dealing with their sign ordinance and the advertisement signs on the benches at bus stops. He asked if the City of Arden Hills had a means of dealing with this signage. .- I . ARDEN HILLS PLANNING COMMISSION - NOVEMBER 5. 1997 6 e Mr. Ringwald explained that currently an application for such signage (courtesy benches) is made and approved. The City does not have a policy in place for a basis to deny the application. This issue is an something that the Staff is hoping to deal with in 1998. Commissioner Nelson questioned the status of the pawn shop and adult entertainment ordinance. Mr. Ringwald stated that the City Attorney is 80% done with the pawn shop and gun shop language and approximately 50% completed with the sexually-oriented businesses language. Currently there are no applications for December and if the City Attorney has completed a draft previous to the publication deadline of that meeting, it will be considered by the Planning Commission then. Councilmember Hicks noted that the Council will be making reappointment to committees in January and would like to know the interest of the Commissioners. - Commissioner Galatowitsch asked if Staff was still considering a tour of the City. Mr. Ringwald stated that he would be happy to accommodate this but it would have to be in the afternoon due to the light levels or it could be postponed until Spring. ...~ ADJOURNMENT Sand moved, seconded by Nelson, to adjourn the meeting at 8:07 p.m. The motion I passed unanimously (6-0). I I I I I I -. I . , I CITY OF ARDEN HILLS . MEMORANDUM DATE: November 10, 1997 TO: Mayor and City Council FROM: K,,;, R"""Id, C,mm,,'" Dml"m..' no""" ~ SUBJECT: Planning Cases 97-23 and 97-24 The following is a brief review of the requests and the recommendations of the Planning Commission. The minutes of the November 5,1997 Planning Commission meeting are being provided under separate cover. Case #97-23. Site Plan Amendment - wall si~na!!e. MSL. 4300 Round Lake Road A. Request. Manufacturer's Service Limited (MSL) is requesting approval modification of the - Site Plan approval which was granted in Planning Case 96-12 to facilitate the relocation of a wall sign to a new location (Exhibit A). B. Background. The Planning Commission recommended approval of Planning Case 96-12 =. at their September 4, 1996 meeting. The City Council approved Planning Case 96-12 at their September 30, 1996 meeting. - - The special requirements of the Gateway Business District (GBD) provide for approval of the location, type, size and design of signs within the GBD (Zoning Ordinance, Section V, I K, 5, g, (I)). The original signage provided for one sign band (wall sign) to either side of the buildings five points of entrance for a total often wall signs (Exhibit A, page 2 of2). The original signage planned for occupancy of the building by a multiple tenants. The building I is solely occupied by MSL. MSL currently has no wall signs on their building. Therefore, the applicant has not utilized any of the available signage that was originally provided for. The applicants request is to locate a wall sign in the upper left hand comer of the building's I west wall which would provide exposure to Interstate 35W. C. Planning Commission Recommendation. The Planning Commission on November 5, I 1997 recommended, in Planning Case 97-23, approval of the proposed modification to the sign location (wall sign), based on that the proposed modification does not negatively affect I the aesthetics of the buildings and that the other ten wall signs location will not be utilized, subject to the size of the wall sign on the west face does not exceed the amount allowed by the sign ordinance (100 square feet). I if I - . D. Updates. The applicant has requested that they be allowed to keep the potential for one additional sign at the northeast entrance (visitors's entrance) without having to come back . through the Planning Commission/City Council review process. Given, the extent of the original signage that was approved it would seem appropriate to allow for two (2) wall signs (west wall and northeast wall) on this structure, each of which would be 100 square feet or less in area. Case #97-24. Variance - side vard setback. Arlyn Solber~. 3232 North Hamline Avenue A. Requcst. The applicant is requesting approval of a Variance for a side yard setback for a house addition (three feet proposed, when 10 feet is required) and for a deck (six inches, when 10 feet is required) on a single family lot zoned R-I (Exhibit C). B. Background. The applicant wishes to construct a house addition (kitchen expansion) to the northeast side of the home. The house addition would be approximately seven feet, - six inches in width and nine feet, nine inches in depth. The applicant also wishes to construct an attached deck directly south of the house addition. The deck would be triangular in shape and approximately 110 square feet in area. The Staff has provided a graphic which shows the relationship of these in greater detail (Exhibit C, pages 5 of 6 and 6 of 6). - C. Planning Commission recommendation. The Planning Commission on November 5, - 1997 recommended denial, in Planning Case 97-24, of the side yard setback variance for the house addition (seven feet) and denial of a side yard setback variance for the attached .= deck (nine feet six inches) based on the "Findings-Side Yard Setback Variance (house addition and deck)" section of the Staff memorandum to the Planning Commission dated November 5, 1997. - - D. Updates. None. I I I I I I -. 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' , . , I , i ! c..~~-- I I , lot r!-/ ~ j , SJ~er ~. c& ~ 0 SITE PLAN ~ -. !l!:~.i=" ____ , SI&N ~---- m....- _ Qj) 'CRT" fL=YM'Cl< """'-""'= _ . ---.. .L~ I Qi; ~.',:,:"VMI~ '-'-:~~' " I lillJ]]IQI JIlJII[[[ffi I o 5CUTJ..(!.Esr EL='t..HICN 0 F'J.RTlAl sam..! =L!:V.1riCN '-'- r I --~ ..w~rt I ~~ -- '=.- -- <= I @ ::.s':':"'IMICl< QJ ';:".2":"sr ELM''''' 0/ II == :::~_ ~ ~I ;:j $ I I eEJ ~ 51 @ "'W.,..". 0.=,,', ""y i".~' ~ . --.- I ' , '. \ .. \ I ~f,rf ~I/, . 11/6/97 Kevin Ringwald, Community Development Director City of Arden Hills Arden Hills, Mn. 55112 Kevin, Thank you for supporting our request for installing a sign on the west elevation of our building. As a result of our subsequent discussion, I am following up with some additional comments. The original base plan was approved with a sign at the northeast elevation. This the location of our main visitors entrance. We would like to preserve the opportunity to still install that sign at a future date without requiring an additional permit. Thanks again for your help. -. /' / 5Y""- ~ - Tom Bruruneier, Facilities Manager Manufacturers' Services - I I I I I I .. I }::-Y::f../16tr ,- '{ y;, \...... Arlyn Solberg . 3232 North Hamlioe Avenue Arden Hills, MN 55112 (612) 636 9739 To: City of Arden Hills City Planner - 1~50 W. Highway 96 Arden Hills, MN 55112 Subject: Application for Variance This is to request a variance to existing City building codes to expand a wall in the kitchen of the above property. The proposed expansion will be to extend a wall underneath an existing porch roof in two directions. 1. Conditions requiring a variance The porch roof has been an existing part of the original house built in 1956. The extension of the walls will allow expansion of a small existing kitchen by approximately 8 feet under the porch roof. 2. Conditions that create a hardship on this property. The property line from the edge of the house to the property line is 6.7 feet as shown on the enclosed survey plot. Arden Hills City code calls for a setback of 10 feet from the property line. Several of the ~ properties in this neighborhood do not conform to a 10 foot setback currently due to the lake front lot - layouts. My neighbor at 3240 has a garage that is on my property line and the comer of his house is 4.3 -. feet from my property line. - 3. Relationships with abutting property. - The proposed wall expansion will be visible from my neighbor to the rear of the property at 325~ North Hamline. However, since the porch roof has always been there, there will be no diminishing of their view I along their property line. I have discussed this with Mr and Mrs Hanson and they have no objection whatsoever to the proposed expansion. No other neighbors views will be affected by the expansion. I Sincerely. t:2---4- I Arlyn Solberg-Owner I I I .- I 1-(b - CERTIFICA TE Ot 5 URVEr-- MILNER W. CARLEY ASSOCIATES . , & CONSULTING CIVIL ENGINEERS LAND SURVEYORS Sola w. HW'f. 95 THEATRE SLOG. 314 OAK ST. 18 4TH A'i:.. S.E... ST, PAUL 12, MINH. MONTICElLO. MINN. SAUK CENTRE. MINN. ST. CI.QUO, M1M~. e 48+3301 295-2905 352.3564 251-1751 hereby certify that thi, survey, plan, or report wm prepared by me or under my direct supervi,ion Jndlhat I.om ~::,d~I~. Re~;'t/;ed t Surveyoc under the lows of Ir.e Slole of Minoelolo. ';. ./. /_ 'l ~ . / I' ... 7 57 ~ - 1963 1._"""'''''' {...:' .-"do. / Reg. No. uDote Au~. u, , I'" i~ :~ 1'\ l:: ... , O.4ZM 15'3 M - , - ,.60M----- .' . 2.13 D,[:. 0 .~ bbO ;; 7/ ^ . \" -. a- . ,:.., c;:. '~J ,\ toll,: I 170 ..I ':~ 1\" 'I' l'~ ~ "? , r-~ () ottJ JL,.,.l. ..0 co: o ~~', M - ~ ~ I .... . ,0 i . q.'l ' /"" I ~ Zo.6 ' I. J6.0( ,-lS ,( "I -~~.. "" (,,:'\ ~-!' 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Q/ 0, I ~ ;_'I:%~~. ;/ - ~ ~ -~ - ~ . ~ ~ --! ~ "," - ~ ~'7~, 1'" ~ r . ~'..~ (,--,,-. t ep.:6t.O I I ~ :; I " ' I "" _ I ' n c :>' I I tl "', AJJ I "'" -< ( I " I-wr.r 't I 0' t;;I,!:,. "- !; - I~ ,I' l:.OI~- ' ., Ii Co. tI\ r _.' / ' ,f " J . , v N . I, . [' I ' (J'I ; '- ~ 1----/ I ,- , \ I , I ~ ( I -- . ~ " ~--3'10 -- ",':,,- · .. """""" -- - - T~-- ~ ~ G' = - - - ~ I " - - I vl ) 3 I ~ ~- I ;t. ~ ::to' I __ t -~--' ~ .. n' ~ I"" ,"- L ~r 11f1-;'2- I n I ... CITY OF ARDEN HILLS _ MEMORANDUM DATE: November 10, 1997 TO: Mayor and City Council FROM: Kevin Ringwald, Community Development Director ~ SUBJECT: Case #97-05, PUD Modilication - Exterior Building Elevations N ortb Heights Lutheran Church (NHLC), 1700 West Highway 96 ReC"lest The North Heights Lutheran Church (NHLC) is requesting approval of a modification to the materials used on the exterior elevation of their building addition (Exhibit A). Background The City Council reviewed and then tabled this request at its October 27, 1997 meeting. The City Council requested that the applicant return with very specific plans for improving aesthetics with brick or other materials that will provide a permanent surface and/or is in line with the existing building and image as intended. _ The fully exposed wall is 28 feet in height. The applicant is proposing to provide an eight (8) foot wide horizontal band of brick at the top of the wall and a five (5) foot wide vertical band on the west elevation of the building. The applicant is proposing to provide an eight (8) foot wide horizontal band of brick at the top of the wall and two eight (8) foot wide vertical band on the - south elevation of the building. The applicant also provided a summary of their understanding of - the timing of the events which surround this case (Exhibit B). - Deadline for A~encv Actions ~ The City of Arden Hills received the complete application for this request on September 2, 1997. I Pursuant to Minnesota State Statute the City must act on this request by Friday, October 31, 1997 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day I review period. The additional review period would extend to Wednesday, December 31, 1997. The City may with the petitioners consent extend the review period beyond the Wednesday, December 31,1997 date. I The Staff on Thursday, October 30, 1997 notified the applicant that it would be extended the review period an additional 60 day (Wednesday, December 31, 1997). I Lastly, if the City denies the petitioners request, "... it must state in writing the reasons for the denial at the time that it denies the request." I Actio.. R, :au ,..ted .- The applicant requests approval of the revised building elevations as shown on Exhibit A. I . . r : i I ' ~ . ll"1 I" . ii]' I.. li~!i · ~ ~!~ ~ rV'" i ~ ,~ I I ~. '!ll.: I" I I ~j <, I '%< r",.t "', I' ., . !~~ I hili; I~. III _ F~H31-r A '/\ !I II II ! I 1111 III I I . 1;.'- i z::=_~_ . ~-~--= ~==-1_ r:::---::;:== l==l'ccc. c - I--c-' t==~_ L______"___ - en;- . ~-- F-----=+~:=-- ..... .. ; I , i ! I i I I I ~ I CUS L661 9, :1~:0 90 hLlN mu {iMP A3[awMi\J ~i;'1 ~'l<H1e:41 6 RFCEIVED '/8 NO\! 05 1997 ClTt O~ ARDEN HilLS e ARDEN HILLS CITY COUNCIL Date: November 5,1997 To: City Council, City of Arden Hills From: R. Orlando Logelin, Minister of Administration North Heights Lutheran Church I am responding to the request from the City Council that we review our records for evidence that would substantiate our position as regards to completing Stage II, Family Life Center. The sp(~lfic referer:~ is to the appl:~ation of ex'~rior building r'aterials on the west and east walls of the Activity Center. We have endeavored to chronicle our findings as follows: HISTORY OF STAGE I. WORSHIP CENTER PRIOR TO 1997 SUMMARY OF PLANNING COMMISSION MINUTES, MAY I, 1985 (As Re!!ards the Use of Exterior Buildin!! Surface Materials.) Page 7 & 8: -. "Scott Petersen noted that alternate materials are proposed (brick, stucco or a brick/stucco combination). Peterson said they are hoping for brick, but may have to go with the alternatives if the cost difference is substantial. .. - Page8&9 - "Comment from the Commission - Johnson asked if the Commission is asked to approve the Stage I General Plcn and PUD permit without a list of exterior or interior materials lO be used. Miller explained th", approval can be - with contingencies; can accept the substitute materials or specific materials. .. I "Johnson asked if brick has been ruled out. Answer was, no, it is one of our priorities. Peterson said "Dry-Vit (sp')" is being considered as a possible option ifbrick is not affordable." I "Mr. Ken Kerns, Chairman of the NHLC Development Committee, explained that the exterior material has not been determined to date; noted that the exterior elevations will be primarily light, neutral earth-tone brick on the walls (or if costs exceed projections, the warm earth-tone in I stucco or a brick/stucco combination). The roofs will be standing-seam metal on the sloping visible edges. Windows will be dark brown aluminum. .. I "Winiecki moved that the Public Hearing be continued until the June Planning Commission meeting pending: i. Determination of exterior building materials." 2-10 other items I " l ~\l,:itY(lfanJenllillswunh.1s I , t(B Page 10 e "Slick stated that she would like to see exterior surface materials. symbol details, and accurate parking plan and a plan showing grading changes. Meury concurred that items that are not specific tonight should be "nailed down. "" "Reverend Peterson said they are in the process of determining the exterior materials; would prefer approval. with contingencies." "Meury moved, seconded by Martin, that the Planning Commission recommends approval of General Plan. Stage !. subject to re-submissionto the Planning Commission of more detailed information of the symbol and exterior building sUlfacing, if it is not to be brick I approval is based on use of brick). and recommends approval of the building height variance. based on the finding that the required criteria for approval have been satisfied. " Rel!ular Council Meetin2. Mav 13. 1985 (As Rel!ards the Use of Exterior Buildin2 Surface Materials,) "Miller reviewed the primary concerns of the Planning Commission and reported that the Planning Commission recommends approval of the Stage! General Plan, subject to the review of the exterior building surfaces material ifit is not to be brick, and SIIbjectto Planning Commission review of detailed plans of the proposed symbol. " "Peterson said North Heights definitely wants exterior surface of the structure to be brick in the areas that are not to be removed for expansion purposes; noted that "dry-vit" panels or wood _ panels are posed. in the warm colors, to harmonize with the earth-tone brick. " Peterson was referring to Stage I only. "Hanson moved to approve the Planned Unit Development. Stage!, General Plan and issuance - of a Planned Unit Development Permit, contingent upon Planning Commission review of the - detailed plans of the symbol and exterior building surfacing materials and subseq<lent Council approval. Hicks seconded the motion and moved to amend the motion to add Council's approval - of the brick exterior surface of the worship center, exchlding the three expansion sides for use of - brick (approving non-brick on the expansion sides). Amendment was accepted by Hansen. " PLANNED UNIT DEVELOPMENT PERMIT CASE NO. 84-21 (As Rel!ards the Use of I Exterior Buildinl! Surface Materials.) I Page 3, ltem 2. "The exterior surfaces of the worship center being brick except those three sides where the I worship center is to be expanded in subsequent Stages which shall have "dry-vit" panels or wood panels in warm, earthy colors so as to harmonize with the earth-tone color of the brickfacades. " I I 2 J.:\l:ilyofanJenhills\;>nJnhls -. I . siB . CONCLUSIONS FROM ACTIVITIES PRIOR TO 1997 After reading the minutes of the Planning Commission on May 1, 1985 and the minutes of the City Council on May 5. 1985. it is apparent to us that considerable discussion was focused on the issue of exterior surface materials. However. all discussion appears to be exclusive to Stage I. There is no evidence that identifies, infers or limits exterior surface materials for succeeding stages. except the removal of the dry-vit walls during construction of Stage III. CHRONICLING OF STAGE II ACTIVITIES BEGINNING IN 1997 In ~arJy C,97, "<o,th Hei3'ts Lut"er"n 'hurc" s~jected G ,nesis Arch;: 'cture and Welsp Construction to proceed with preliminary and final drawings, and begin construction in the spring. During the early months there was considerable discussion on the exterior treatment of the Activity Center. It was determined there was a need to separate the Activity Center, architecturally, from the remaining structure. It seemed important to "break-up" the monotony of a single surface material on such a large structure. The current trend is to treat the exterior surfaces on larger buildings with a variety of surface materials. Therefore it seemed appropriate to use a combination of materials, primarily brick with architectural pre-cast wall panels, and standing-seam metal roof' March 4. 1997 Land Develooment Aoolication -. Welsh Construction submitted preliminary plans for Land Development Application and requested to be placed on the April 2, 1997 Planning Commission agenda. Aoril2. 1997 Planning Commission Meeting Agenda North Heights Lutheran Church was placed on the agenda and identified as Case #97-05, - requesting an approval to the previously approved amendment to Planning Case 84-21. Within the package of information presented to the City of Arden Hills were two pages identified - Exhibit A Pa~~ 7 ancl Page 8 of to Pages. Qn both r'".ges, just above the title Family Life Center - Addition, is a clearly written statement "Face of Existing Building - Brick is to match existing and other materials of addition are to match or be similar to existing building." I On page 4, Item 5 of that same report there is a paragraph entitled Building. "The exterior of the proposed building addition consists of face brick which will match the brick on the existing I portion of the building, The two cupola's will match the prefinished standing seam metal roof that was used on the existing roof. The building will be fully sprinkereled," I This Item 5, Page 4 is not a false statement; it is an incomplete statement. It is important to understand this paragraph was not written by North Heights Lutheran Church, it was written by the Staff for the Planning Commission. It appears that pages 7 and 8 of Exhibit A were not I properly reviewed, or, the Staff failed to transcribe that information completely in the summary in Item 5. This is where the miscommunication appears to begin. This miscommunication begins, however, as an internal communication between the Staff and the Planning Commission and not between North Heights Lutheran Church and the Planning Commission. I Further, it appears clear to us that the Planning Commission was not aware of the statement on botr d"....ings : ientifi ,d as Exhihit A f..ge 7 a ld Pag, 8. and, N'Jrrh ~'eights I uthera 1 Church ~ was not aware that the Planning Commission was unaware of that statement. 3 J.:\cily (lfanlo:n hil1sUrdnhls I -------------- . c.{ (8 The Planning Commission recommended approval of Planning Case 97-05 subject to nine . conditions. None of these conditions referred to exterior building materials. April 2. 1997 Planning Commission Meeting Minutes Planning Case #97 -05 was presented to the Planning Commission by the Community Development Director. The only reference to exterior building materials were as follows: "I'll r. Ringwald reported the exterior of the proposed addition will match the brick on the existing portion of the building." Once again, this was an incomplete statement. North Heights Lutheran Church had no basis to assume this meant the total exterior surface of the walls were brick. 1t was understood that Stage I1 would be as presented "Face of Existillg Building - Brick is to match existing and other materials of additioll are to match or be similar to existing buildillg. " identified Exhibit A Page 7 and Page 8 of 10 The motion was then made by Councilman Rye, seconded by Nelson, to approve Planning Case #97-05 subject to thirteen conditions: None of these conditions referred to exterior surface building materials. All thirteen conditions were satisfied. April 18. 1997, sixteen days after the Planning Commission meeting, Welsh Construction requested bids for the architectural precast wall panels. April 28. 1997 Arden Hills Citv Council Planning Case #97-05 was discussed with no reference to building materials. Then Councilmember Hicks moved and Keim seconded a motion to approve the pun Amendment for North Heights Lutheran Church, subject to all Planning Commission .- recommendations with the exception of numbers 2, 9 and 11, which had already been addressed by the applicant." Again, there is no reference to exterior surface building materials. The motion carried unanimously (5-0). - April 29. 1997 - Architectural precast wall system bids received by Welsh Construction -~ Mav 12. 1997 I Architectural precast wall system awarded I Mav 21. 1997 Plans (with stamp "Not for Construction") and Application for Permit were submitted to City of I Arden Hills with a request for the cost of the Permit and that the plans be reviewed by May 30, 1997. The Building Official then requested another set of plans with the request the stamp portion "Not for Construction" be removed. I . 4 J:kicyufaruenhil15\ardnhls .. I S/a ~ June 6. 1997 Revised plans with the stamp portion "Not for Construction" removed and submitted to the City of Arden Hills on June 6, 1997 with the notification of intent to begin construction on June 16. 1997. June 16. 1997 Anticipated construction date delayed because City of Arden Hills Building Department needed more time to review plans. June 17. 1997 Wel,h Constructior rec~ived ~ Fax fr0m City of P rden Hills listing 'J.8 items reqlestin~ additional information or clarification. (The exterior surface on the Activity Center was not one of the items for clarification). Due to the delay in issuing a building permit, Welsh Construction submitted application for Earthwork and Grading only. June 24. 1997 Welsh Construction responded to the list of28 items. The Earthwork and Grading permit was issued and actual site construction began. Julv I. 1997 - . Verbal approval was given by City of Arden Hills Building Department to Welsh Construction to proceed with constructing the footings. July 14. 1997 - Welsh Construction received a telephone call form the City of Arden Hills Building Official - notifying the building: review was complete except for two conditions: (I) relocating trees; and - (2) brick on the Acti vity Center. This is the first time any comment was made rel!ardinl! the exterior buildinl! materials on the Activity Center. I Julv 18. 1997 I Welsh Construction met with City of Arden Hills Staff on the construction site to discuss the specifics of the Architectural Precast panels such as texturing and color on the existing Stage I building. The discussion did not focus on brick but on other options that would enhance the I Activity Center by use of a mansard type border using the metal clad material similar to that used on Stage 1. I July 21. 1997 Genesis Architects submitted a revised elevation sketch showing a border using the metal clad material similar to that used on Stage 1. I f' 5 ~lf.:ily(l(;wJellh.ills\mlnhl$ I fe(e Julv 22. 1997 ~ The Staff returned a Fax to Genesis showing a large mansard type roof sketch to make it similar to the Stage I building. At this point, it was the feeling of Welsh Construction, Genesis Architecture and North Heights Lutheran Church that there was an attempt to significantly alter the design of the Activity Center. Welsh Construction then suggested there be an early review with the City Council, if necessary, to clarify our original plan. Julv 30. 1997 The Community Development Director notified Welsh Construction that this issue would be reviewed by the City Council during the August 25'" City Council Meeting. Welsh Construction responded by requesting an earlier time, such as the August 11 ," Council meeting. Welsh Omstruction was advised that th,~ agenda was full for the Augmt 11 ," meeting, however, it would be discussed at a City Council work session on August 18'". August 7. 1997 The full building permit was issued conditional upon final City of Arden Hills approval of exterior finishes to the Activity Center. August 19. 1997 Welsh Construction was infonned by the Community Development Director that the City Council understood that Stage II was to be all brick and any changes would be required to go through the process again beginning with the City Planning Commission. The first available time slot would .- be October 1, 1997 October l. 1997 Planning Commission Meeting Draft North Heights Lutheran Church was placed on the agenda and identified as Case #97-05. The - essence of the meeting was to discuss the lack of communication regarding the building surfaces - as described in the Planning Commission Meeting held on April 2, 1997, more specifically the ~- item on page 4, Item 5 of that same report there is a paragraph entitled Building. "The exterior of the proposed building addition consists of face brick which will match the brick on the I existing portion of the building, The two cupola's will match the prefinished standing seam metal roof that was used on the existing roof. The building will be fully sprinkereled." Once again the attached exhibit identified as Exhibit A Page 7 and Page 8 of 10 pages show the I clearly written statement. On both pages, just above the title Family Life Center Addition. "Face of Existing Building - Brick is to match existing and other materials of addition are to match or be similar to existing building." I The preliminary drawings and the final drawings that were submitted to the City of Arden Hills Building Department on May 21, 1997 clearly show the details and fully explain the intention of I North Heights Lutheran Church regarding exterior surface building materials. On page 11 A3.2 Lower Level Floor Plan and page 11 A3.4 Upper Level Floor Plan specifically refer to wall sections on the west wall of the Activity Center and the South Wall of the Activity Center. The I west wall section is identified as section 6/A12.2 Parapet @ Precast Concrete Wall (Gym) and the south wall is identified as S/A12.2 Parapet @ Precast Concrete Wall (Storage). .. 6 a;\<.:iIY l>fanJenbills.Unlnhls I - --....-------- 7/8 e A statement made of the City Staff was that "the PUD amendment did not sufficiently clarify the exterior materials to be used on the building addition. Therefore the Staff requested clarification as to what was planned and was verbally infonned by a representative of NHLC that it would be brick which would match the existing building." However, the applicant (Welsh Construction) and the Owner's" Representative were not the individuals contacted. We do not know who was contacted. The Planning Commission also asked that NHLC meet with Staff and come up with an elevation plan that would include brick as a part of the Activity Center. No amount of brick incorporation was recommended. October 14. 1997 NHLC me' w;th Staff or toe b'lild;nC sit, A plan was cle,cribed to ;'lcc,;"cnte three h'lnds ()f brick on the west and east walls of the Acti vity Center that would align with the three brick reveal patterns in the brick wall reveals of the new addition. The Staff was asked to comment on the plan. The response was that it appeared to make an attempt to tie in the Activity Center with the remaining building, however, the City Council would make the final recommendation. October 27. 1997 Citv Council Meeting The meeting was, in most part, a summary of the Planning Commission Meeting with the proposed sketch showing the addition of three horizontal bands of brick. The proposal was rejected as it did not include a sufficient amount of brick. -e The meeting concluded with a request that NHLC research it records to determine if there was any oversight on behalf of the City Council regarding the misunderstanding over the use of brick - on the total wall surface. NHLC could then return and make its presentation at a future City Council Meeting. In addition they requested that NHLC come back with another proposal that - would be a suitable compromise between the non-use of brick and the incorporation of some brick on the west and east walls of the Activity Center. - - SUMMARY FOR REVIEW BY CITY COUNCIL I This report is our response to the request of the City Council to report our findings. We, NHLC, are satisfied that the abovementioned scenario is an accurate documentation of the I facts we have at our disposaL Prior to 1997, all infonnation regarding Stage I appear to be accurate and the present dry-vit walls I are still considered to be temporary until Stage III begins. It is apparent to us that no commitment or obligation for use of building materials beyond Stage I was ever agreed upon. Our conclusion, based on our research beginning in early 1997,is that our presentation to the City I of Arden Hills in the matter of building materials, or any other mater, has never been disguised or misleading in any way. It appears evident to us that the drawings identified as Exhibit A Page 7 and Page 8 of 10 pages presented at the April 2, 1997 Planning Commission meeting and Exhibit I A page 3 and page 4 presented at the October I, 1997 City Council meeting clearly refer to the incorpomtion of othe, buildiag materia',s ,n addition ,0 brick. The preliminarj and f;,lal drawings ,. clearly reinforce our original intent. Refer to page 1/A3.2 Lower Level Floor Plan and page l/A3.4 Upper Level Floor Plan that specifically refer to wall sections on the west wall of the 7 a:'.cityufmlcnhills\aNnhls. I -- - -------..----..- ----- €(B Activity Center and the South Wall of the Activity Center. The west wall section is identified as section 6/A12.2 Parapet @ Precast Concrete Wall (Gym) and the south wall is identified as e S/A12.2 Parapet @ Precast Concrete Wall (Storage). If our findings prove to be accurate and any miscommunication between NHLC and the City of Arden Hills is not the fault of NHLC, then we request the building be completed as originally presented. If. on the other hand, any of the above mentioned infonnation is incomplete, or if there is additional evidence that would substantiate exterior building surface materials to be other than we stated in Exhibit A, pages 7 & 8, then we present a plan for your consideration. In that case, we request that any additional brick surface that would be mutually agreed upon, be completed during the early spring of 1998 as weather permits, and, that the early use of the building not be curtailed and become contingent upon the final application of exterior building surfaces. I must report the decision of the City Council to our Council of Elders who will report the decision to the congregation of 6,600 members. There is great concern over spending additional dollars on the building that might result from miscommunication between parties other than NHLC, and, if such request for change is based upon a personal perception of beauty rather than a violation of building code. We are certain the City of Arden Hills is of the same position as NHLC in that it wishes to resolve this issue as soon as is possible. We ask that you review our response and hopefully we all can get this issue behind us. atfUI:y sub~tted . e- ,4~~ ~ R. Orl (fo.Lo~ - Ministf..Y<>'f Administration - - I I I I . 8 J.;lcitY\lfm!enhill.l\;u'dnhls. -. . CITY OF ARDEN HILLS . MEMORANDUM DATE: November 6, 1997 TO: Brian Fritsinger, City Administrator I ') tV FROM: Cindy S. Walsh, Parks and Recreation Director"---'s, SUBJECT: Cummings Park Wash-out Repair Final Pay Estimate Contract Change Glenn Rehbein Excavating Inc. was the low bidder for the project at $30,905. When I met with the Project Coordinator, we discussed substituting erosion controlling sod in lieu of rip rap for the top portion of the washed out area. Rehbein has a turf specialist who recommended the use of a product called "Stay-Turf'. This product was developed in Australia and has a plastic mesh grown into the sod. Rehbein has used it on a number of athletic facilities as well as drainage areas. The original design called for placing rip rap over the entire hillside. Mr. Stonehouse concurred with my proposed change from using all rip rap to substituting stay-turf on the top of the portion of the hill. This change resulted in a deduction of $3,500 from the original contract price. -. FEMA FundinQ: Assisstance - I am anticipating the reimbursement of $4,284 from the Federal Emergency Management Agency before the end of the year. - - Recommendation - The project has been satisfactorily completed for $27,405. I recommend that the entire project cost of$27,405 be paid to Glenn Rehbein Excavating Inc. . - Please contact me prior to the Council Meeting if you have any questions. I will be attending the i Tony Schmidt Task Force meeting on November 10 so I will not be in attendance at the Council I meeting. I I I I. I .' .. CITY OF ARDEN HILLS . MEMORANDUM DATE: November 5,1997 TO: Brian Fritsinger, City Administrator FROM: Dwayne Stafford, Public Works Superintendent Q; SUBJECT: 1998 Street Improvements Backl!round The Arden Hills City Council received the Feasibility Report for the 1998 Street Improvement Project at it's September 8, 1997, meeting. This report outlined the scope of work proposed and provided cost estimates for the 1998 Street Improvements. Since that time, the Round Lake Road reconstruction portion of the project has been temporarily removed from the list of streets to be reconstructed. Staff has elected to continue with the Round Lake Road reconstruction as a stand alone project at a later date. Due to the removal of Round Lake Road from the project, there is a significant reduction in the total cost of the improvement. As a result staff is requesting a second review of the feasibility report. Funding for Round Lake . Road is expected from MSAS Construction Funds and assessments to benefiting property owners. Costs The total estimated costs of the remaining 1998 proposed Street Improvements are $1,302,555, of which $506,772 would be assessable based on the Arden Hills Assessment Policy. The City - would also expect a $137,350 cost participation from the City of New Brighton on the Stowe - Avenue Project, as this street is a common border between the two (2) Cities. As part of the Ramsey County Turnback Program, the City of Arden Hills would also be reimbursed $25,000 . for Stowe Avenue by the County as would the City of New Brighton. This brings the City of Arden Hills estimated costs for the proposed 1998 Street Improvements to $633,433 to be paid I for out of City funds. Recommendation I Staff recommends that Council consider and approve the attached Resolution #97-54 receiving the feasibility study and calling for an informational meeting to be held on November 17, 1998, and a Public Hearing to be held December 8, 1998, regarding the 1998 Street Improvements. I Staff realizes that Council may wish to reduce the scope of work involved following the November 17, 1998, Informational Meeting, due to the higher than budged costs. Staff has I proposed spending of approximately $510,000 for the 1998 Street Improvements. .. DS\jt I --.- , .- '. STATE OF MINNESOTA COUNTY OF RAMSEY e CITY OF ARDEN HILLS RESOLUTION NO. 97-54 A RESOLUTION RECEIVING FEASIBILITY REPORT AND CALLING A PUBLIC HEARING IN THE MATTER OF THE 1998 STREET IMPROVEMENT PROJECT WHEREAS, pursuant to resolution of the Council adopted August 11, 1997, a Feasibility Report has been prepared by Howard R. Green, Consulting Engineers with reference to the improvement of various streets within the City of Arden Hills, and this report was received by the Council on September 8,1997; and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible; and WHEREAS, West Round Lake Road has been eliminated from the project; and WHEREAS, informational meetings have been scheduled to gather public input regarding the improvement on the 17th of November; and WHEREAS, the Feasibility Report shall be amended to include public comment prior to a e fomlal Public Hearing, scheduled for the 8th of December of 1997. - NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: - - 1. The Council will consider the improvement of such streets in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement - pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement . of$1,302,555. -- 2. A public hearing shall be held on such proposed improvement on the 8th day of I December of 1997 in the Council chambers of the City of New Brighton City Hall at 7:30 p.m. and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. I I . e. . PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS . THIS 10TH DAY OF NOVEMBER, 1997. DENNIS PROBST, MAYOR ATTEST: BRIAN FRITS INGER, CITY ADMINISTRATOR . - - JI - I I I I I. I -..--.--... -~ . - CITY OF ARDEN HILLS e MEMORANDUM DATE: November 10, 1997 TO: Mayor and City Council FROM: Kevin Ringwald, Community Dcvelopment Director ~ SUBJECT: Resolution #97-56, Continued Participation in the Livable Communities Program - 1998 Reuuest The Staff is requesting City Council approve Resolution #97-56, electing to continue to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act for the calendar year of 1998 (Exhibit A). Backl!:round The Metropolitan Livable Communities Act (the Act) was adopted by the State of Minnesota in 1995. The Act is intended to address housing and other development issues facing the Twin Cities metropolitan area. The Act requires the Metropolitan Council to negotiate affordable and . life-cycle housing goals for each participating community. If a municipality complies with the Act, then they are eligible to receive certain grants and loans from various State agencies. In summary the goals for the Program were: to be directly linked to the creation of new residential units in TCAAP; the existing Land Use Plan is the document which will be used as a - basis for participation in the Program, until a revised land use plan for TCAAP is officially adopted; and the goals for the Program would be those that reflected a small developing city. - The mutually agreed upon goals for the City (TCAAP) in 1998 are: - "'" Housing Component Goal - Affordability - Ownership 65 percent - Affordability - Rental 35 percent ~ - Life-Cycle - Type (non-single family detached) 27 percent Life-Cycle - Owner/Renter mix 83/17 percent I Density - Single family detached 1.8 units/acre Density - Multifamily 9 units/acre I I. I - . Budget ImDact The City was notified by the Metropolitan Council that its Affordable and Lifecyle Housing e Opportunities Account (ALHOA) expenditure for 1998 would be $0. Also, it may be noted that most of the grant money that has been received by the I-35W Corridor Coalition was, at least partly, based upon each of the cities participation in this program. Recommendation The Staff recommends that the City Council adopt Resolution #97-56, electing to continue to participate in the Metropolitan Livable Communities Act, for the calendar year of 1998. e - - - - "'" - - lit.. - ~ I e. I , . 'I. !f:-'f..fH6fr A- . z... STATE OF MINNESOTA e COUNTY OF RAMSEY CITY OF ARDEN HILLS RESOLUTION #97-56 RESOLUTION ELECTING TO CONTINUE PARTICIPATION IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT CALENDAR YEAR 1998 WHEREAS, the Metropolitan Livable Communities Act (Minnesota Statutes 473.25 to 473.254) establishes a Metropolitan Livable Communities Fund which is intended to address housing and other development issues facing the metropolitan area as defined by Minnesota Statutes 473.121; and WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax Base Revitalization Account, the Livable Communities Demonstration Account, and the Local Housing Incentives Account, is intended to provide certain funding and other assistance to metropolitan area municipalities; and WHEREAS, a metropolitan area is not eligible to receive grants or loans under the Metropolitan e Livable Communities Fund or eligible to receive certain polluted site cleanup funding from the Milmesota Department of Trade and Economic Development unless the municipality is participating in the Local Housing Incentives Account Program under the Minnesota Statutes section 473.254; and - - WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to - negottate with each municipality to establish affordable and lite-cycle housing goals for that municipality that are consistent with and promote the policies of the Metropolitan Council as - provided in the adopted Metropolitan Development Guide; and - . WHEREAS, each municipality must identifY to the Metropolitan Council the actions the - municipality plans to take to meet the established housing goals through preparation of the - Housing Action Plan; and , WHEREAS, the Metropolitan Council adopted, by resolution after a public hearing, negotiated affordable and life-cycle housing goals for each participating municipality; and I WHEREAS, a metropolitan area municipality which elects to participate in the Local Housing Incentives Account Program must do so by November 15 of each year; and I Ie I - -------- ?{?, . . . WHEREAS, for calendar year 1998, a metropolitan area municipality that participated in the Local Incentive Account Program during the calendar year 1997, can continue to participate e under Minnesota Statutes 473.254 if: (a) the municipality elects to participate in the Local Housing Incentives Account Program by November 15, 1997; and (b) the Metropolitan Council and the municipality have successfully negotiated affordable and life-cycle housing goals for the municipality; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City elects to continue to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act during the calendar year of 1998. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10TH DAY OF NOVEMBER, 1997. DENNIS PROBST, MAYOR ATTEST: e BRIAN FRITSINGER, CITY ADMINISTRATOR - - - - L - - I I I _I I