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Home My WebLink AboutCCP 11-24-1997 I FILE I AGENDA ,. ARDEN HILLS CITY COUNCIL MEETING NEW BRIGHTON COUNCIL CHAMBERS MONDAY, NOVEMBER 24, 19977:00 P.M. I NOTE I CHANGE OF MEETING TIME -------------- -------------- THE REGULAR MEETING OF THE I ECONOMIC DEVELOPMENT AUTHORITY (EDA) IS SCHEDULED AT 7:30 P.M. I REVISED MEETING SCHEDULE I Please note the revised meeting schedule on the reverse side of this Agenda for December, 1997 and January, 1998 ...... If you have questions or need additional information, contact the .> City Clerk/Administrator's Office at City Hall - 633-5676 ...... I . .. 7:00 P.M. 1. Call to Order 7:00 P.M. 2, Approval of Meeting Agenda I 7:00 P.M. 3. Truth-in-Taxation Preview I 7:30 P.M. 4. Recess -------------------------- -------------------------- 7:40 P.M. 5, Reconvene I 7:40 P.M. 6. Approval of Minutes I a. November 10, 1997 Regular Meeting b. November 17,1997 Council Worksession I 7:40 P.M. 7. Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar [annat. There will be no separate discussion of these items, unless a Council member so requests, in which event, the item will be removed from the general order I of business and considered separately in its normal sequence on the agenda. a. Claims and Payroll I 7:45 P.M. 8. Public Comments it This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. I I I AGENDA - PAGE TWO .. ARDEN HILLS CITY COUNCIL MEETING NEW BRIGHTON COUNCIL CHAMBERS MONDAY, NOVEMBER 24, 19977:00 P,M, 7:50 P.M. 9. Unfinished and New Business I a. Misc. Construction Proiects 1. 1996 Street Improvements (Schifsky Construction), Final Pay I Estimate 2. South Water Tower, Odland Protective Coatings, Final Pay Estimate I b. Res. #97-58, Supporting the City of Arden Hills Taking the Lead Role in Designing a Concept Plan for a Multi-City Athletic Facility on the I TCAAP Property c. Comprehensive Plan RFP's, Selection afFirm d. Personnel I 1. 1998 Union Contract e. Insurance, Municipal Excess Liability Coverage 8:50 P.M. 10. Administrator Comments I 9:00 P.M. 11, Council Comments and CommitteclDepartmcnt Activity Reports .. 9:10P.M. 12, Adjourn The above times may vary depending upon length of issue discussion. I I De-remher Mretin"~ J::anu:J.n' ,'h.e-tin... Deceml)(-r3 Nc"'slenerCommittee 6.00P.M JanuaryS Ol1:Dni:t:llIlo".lllld 1:JOP.~1. I Relul.llrCouncil December} PlanningCo""'m;51;on CANCEL I'oluli"1 Dtcembet4 TrUlhIn TlIulion 7:JOr.M. January 7 ptanninsCommiuion 7:JOP_M. HnrillC I J"'~U"RYIO TOW:'\l HALL MTC. 8:JOA."1. Dc~cmbcr! 8usinnsReladons J;ooP.M. (BenmnCrUfHaJl:!' TO Committee BetlielCOllclC) 1:;OOP.;\oI. DecemberS Council.\letling 7:30P.M. January I~ Council:\lulini: CA~CEL Drnmbrr II Truth In T~~~lion 7:JOP....1. Janu~ry :lO. Coun(il WQrkseuion ..l:.&~ P.'\!. I Con(inu~(io~ Hurin~ ('Tu~sdJ.~) Dreembrrl5 CouncilWorlueuion .&:..l5P.="1. J~nu..ry ~6 CoUnCil,\lcet;nz, 7:JO 1'.;\1. December 15 B""~~I ,'dopt;nn 7:JOP.M. PENDISQ BuSirlessOc\lclopmcnt 800A.M. I Hurin~ Commiltee December 17 ausineu Devetopment 8:00A.M. PENDING ausincuRelQtiol'ls 01:00P.M. Comminu Comm;l!ec Ocnmbcr 18 Finan,cCommince 7:30P.M. peNOI~C PublicSafely'Woriu 7:30P.M. I ClImminrc Dcnmbrr \8 Public Safct~ 7:30 P.M. ClImmiuiOrl PENDI:-.iG PJr'k&:Rec~a(iOl'l 7:00P.M. .. Committee December 19 EClInomicDcvclopmerlt 7:ooP_M AUlhority PE:-IDfNG fil'llllnccCommilt" 7:30P.M. O..crmb.,:9 Cuulldl;\IH'liAl 7:JOP.1'o1. January 26 Economic Dcv..l()!:'fficnl 7:00 P.M. Authonf)' PENOrNCi Nc"",,lctWr Com:T1lCft ~:OOP.M. I ------- I. ~cnJ- -=-;<. I \\1a,~1"\7 ~I I~\ 'I- (,0,0), ':,1 g-I 'IIf:""0 "" '1-' a 0'0:0:- co (11 0' '1-1 NICOl - 1i!';:I::l '" ~l o ' I '0') N = N I 0 01 "" .; i ' I"'"" <0.1 '" 0 N'I'"- 01 . 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Ql ctl 0 C fIl Q) '<l - L-(tS... .... ~ Q) <::Ofll 'C o -0.... .- () a. r:. f\:) ::!:. ~ .c " a. <CI) a.u.. o C E ~ 0 Q).S - ....Ql ctl c.. - 0.= 0. Q) :l E::!: I U 1-- 0 '" o . \) 0 Q) " :cfll '" Cl .. Q)J: ::!: == --- Olc 0\ w I ~ Q) ..... - ::!: I Q)-o >- s:- > .... ctl I << a. I I Ie I I I .e I I . ~.....,....., ell -q--q-~C\1 COOC\l CIl ell ~ ...-ca~ I CIl CIl ~~ca ell CIl ~~ .... ell o .... c: 0 -ell CO I OJ U;O Ol - W Ol c: Q) ...- .;: Cl ca-q-~r-- -q-COCO CIl "C 0 I ell '0 OlCOr--O ...-~-q- ell- I ::::l ell ....C\I~-q- 1i)-q-C\1 or-- .c CIlCO ~ ~r-- C:Ol c: "C (', 00) ellOl 0 Q) U'l CoOl '0"'- :;:: U'l Q) 0."" '(ii E .e CIl CIl .... - >< o )( a. ~ 0 =CIl a..l!l .... II- '0- c: c: e~ C\I001i) C\ICOO ell ell r-- I ell'- a. '(3 OlCOr--O ~OlCO :J :J 0 'O.c: ...-C\I~-q- li)r--co (il"ij Z .... - CO ... (ill'-- ~ ~.~ > > < 2 Ol ::::l Q) :JO) c:- :2 -I- Ol 0 tiC> CIl ell or-- ..... >. .- .:.:: CJ) I <:'"'" '0.... ~Ol Q)- Q) CIl .- Ol .c: (J E E 0...- .... C'Cl -q- U'l a. o o~ 0 ..000 co .5 I .... Q) E 0000 "ij000 0) ell ell o .- 0000 ._ 000 ~Cl .c "C - - ~ . .... .. .. ... ell c: E ..0 Ii) 0.0 -000 ellOl...- Ii) CIlOOO _CIl I ell ~ E ...--q-...- :J....1i)0 .c.c: 0 0 '0 . CIl 0 ell o .... c: .... >'0 0 J: I - CIl c: (il "ij Co '0 CIl ell I :;:: .... ell E c: ell - :J ell E o CIl '0 c: CIl '(ii E ell < I ell 0 O~ a: 0 ~ ~ I .- I I. I I- GLOSSARY OF TERMS CIRCUIT BREAKER - A state.paid property tax refund MARKET VALUE - An assessor's estimate of what prop- I program for homeowners who have property taxes erty would be worth if sold on the open market. out of proportion with their income. A similar The market value is set on January 2 of the year program is also available to renters. before ta..es are payable. I CLASS RATES - The percent of market value set by state MARKET VALUE LEVIES, Voter approved levies applied law that establishes the property's tax capacity to a parcel's market value rather than tax capacity. I subject to the property tax. (See Table A for a sample list of class rates) PROPERTY CLASS - The classification assigned to each parcel of property based on the use of the property. FISCAL DISPARITIES PROGRA~IS - Local units of govern- For example, owner-occupied residential property I ment in the Twin Cities metropolitan area and on is c1assifted as homestead. the [ron Range participate in property tax base sharing programs. Under these two programs, a PROPERTY TAX LEVY - The tax imposed by a local unit of I portion of the growth in commercial and industrial govemment. The tax is established on or around property value of each city and township is contrib- December 28 of the year preceding the year that the uted to a tax base sharing pool. Each city and levy will be paid by taxpayers. I township then receives a distribution of property value from the pool based on market value and TARGETING REFUND' A state paid property tax refund population in each city. for homeowners whose property taxes have in- I. creased by more than 12 percent. A similar pro- HOMESTEAD AND AGRICULTURAL CREDIT AID (HAC A) - A gram is available to cabin owners. property tax relief program that replaced the former I homestead credit program and the agricultural TAX CAPACtTY - The valuation of property based on credit program. HACA is tied to class rate reduc- market value and statutory class rates. The prop- tions for certain classes of property. erty tax for each parcel is based on its tax capacity. I LOCAL GOVER~IENT AID (LGA) - A state government T AXAJlLE TAX CAPACITY - The sum of the tax capacities revenue sharing program for cities and townships of all parcels in the taxing jurisdiction after adjust- that is intended to provide an alternative to the ments for fiscal disparities, tax increment and other I property ta... LOA is distributed through a formula property not available for general tax purposes. based on tax base, population. population decline. age of housing, and the percent of market value TOTAL TAX CAPACITY. The amount computed by first I classifted as commercial or industrial. No city can totaling the tax capacities'of all parcels of property receive less LOA than it did in 1993. within a city. I LOCAL PERFORMANCE AID (LPA) - A state program for TOTAL TAX RATE - the sum of the local tax rates for all cities and counties that is intended to provide an taxing authorities that levy against a parcel of incentive for local governments to develop perfer- property (county, school, city or town, and special I mance measurement systems. taxing districts). The tota! tax rate times the parcel's tax capacity equals the amount of taxes the LOCAL TAX RATE - The rate used to compute most taxes property pays (not counting any voter-approved for each parcel of property. Local tax rate is market value levies). I computed by dividing the certifted levy (after reduction for ftscal disparities distribution levy, if TRUTH IN TAXATION - The taxation and notiftcationlaw, I- applicable, and county disparity reduction aid) by which requires local govemments to set estimated the taxable tax capacity. levies, inform taxpayers about the impacts, and hold a separate hearing to take taxpayer input. 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I-;;;~ l' ~ Q) Ie l.- CO Q):JO) 1:l~0) .e <-g,.... ~ -Q)1:l ~ I OQ.Q) # 00 >< en.- ._ 10 0 C\l ... f'-., (j) >'W 0 CIl ~cri co I ..... Q. C 0 -0 LO .- 0 <f' 0 C') ,... O 1:l 0 .- 0 C') a." (f7 LO C l.- ~~ C\l ~ :Ja.. ..- C (!) I (!)C\l 010" 10 LL a C') 0_ C\l U. .- 010 Uf'-., 2 I (ij Iii (f7 2 cO 0. l.- '- oeo x (!) '-10 W Q) C a. (f7 "0 C (!) c: I <!:l (!) ~ Q) U IJ.. C) 0 ~ a. .. . ~ " I Ie I I HP OfficeJet Fax Log Report for I Personal Printer/Fax/Copier City of Arden Hills 612633-7839 . Noy-20-97 07:11 PM I Last Fax I Identification Result Pa~es Iw Date Time Duration Diamostic 6286833 OK 02/02 Sent Nov-20 07:03P 00:00:56 002421030022 I 6339550 OK 02/02 Sent Nov-20 07:04P OO:Ot:oo 002520030022 6333846 OK 02/02 Sent Nov-20 07:06P 00:01:15 002120430020 4810551 OK 02/02 Sent Nov-20 07:07P 00:00:56 002521030022 I 4821262 OK 02/02 Sent Nov-20 07:09P 00:00:55 002521030022 6.U.4 I I I I . I I I I I I I I . I I HP OfficeJet Fax Log Report for I Personal Printer/Fax/Copier City of Arden Hills 612633-7839 . Nov-20-97 07:01 PM I I.ast Fax I Identification Result Pa~es Iw Date Time Duration Diag-nostic 6461220 OK 03 Sent Nov-20 07:OOP 00:00:56 002582030022 I 6,0.4 I I I I I . I I I I I I I I . I --.--- - I I HP OfficeJet Fax Log Report for Personal Printer/Fax/Copier City of Arden Hills 612633-7839 . Nov-20-97 06:59 PM I I.ast Fax I Identification Result Pa~es Iw Date Time Duration Dial!nostic 3701378 OK 03 Sent Nov-20 06:58P 00:00:56 002582030022 I 6.0.4 I I . . .e I I . I I . I I- . I' ~ CITY OF ARDEN HILLS MEMORANDUM DATE: November 21,1997 I TO: M.y" ..d 0;., C.,.dl '~ Brian Frifsinger, City AdministratJ ~ I FROM: SUBJECT: Adminisfrator Commenfs for fhe November 24,1997 Council Meefing I NOTE I CHANGE OF MEETING TIME -------------------- ----------------- THE REGULAR I MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY (EDA) IS SCHEDULED AT 7:30 P.M. I Ie 1. Trufh-in- Taxation Preview The City Council is asked to provide input or suggestions regarding the materials being used as part of this year's Truth-in-Taxation Hearing. Staff will, as it has in past years, I provide a simulated presentation of the Trufh-in-Taxation materials. 2. A\)\)roval of Minutes I The Council is asked to approve the Minutes of the November 10, 1997 Regular Meeting and the November 17, 1997 Council Worksession. I 3. Consent Calendar a. Claims and Pavroll 1 The Council is asked to approve claims in the amount of $84,542.53, and payroll for the period most recently ended. The Council should note payment to Rehbein I Excavating in the amount of$27,405 for the Cummings Park Washout; Carlson Equipment in the amount of $6,284.58 for snow blower and attachments; and to the City of Shore view in the amount of$2,187.88 for fall Clean Up Days I 1 " I ----- -- -------------- ". Administrator Comments for the November 24, 1997 Council Meeting I Page Two November 21, 1997 .. 4. Unfinished and New Business a. Misc. Construction Projects I 1. 1996 Street Imllrovements (T. A. Schifsky & Sons. Inc.). Final Pay I Estimate The City Council is asked to approve the Final Pay Estimate in the amount of $24, 162.87 to T. A Schifsky & Sons, Inc. for the 1996 Street I Improvement project. This Pay Estimate includes all outstanding retainage. 2. South Water Tower. Odland Protcctivc Coatings. Final Pav Estimate I The City Council is asked to approve the Final Pay Estimate in the amount of $20,050 to Odland Protective Coatings for the improvements to the I South Water Tower. b. Rcs. #97-58. Supporting thc City of Arden Hills Taking the Lead Role in I Dcsigning A Concept Plan for a Multi-City Athletic Facilitv on the TCAAP Propcrty .. The City Council is asked to adopt Resolution #97-58, supporting the City of Arden Hills taking the lead role in designing a concept plan for a multi-city athletic facility on the TCAAP property. This action would allow staff to begin I design of facilities identified in the Athletic Facility Needs Study, which could potentially be located on TCAAP. c. Comprehensive Plan RFP's. Selecfion of Firm 1 The City Council is asked to approve the selection of McCombs Frank Roos Associates as the firm to complete the updafe to the City's Comprehensive Plan. I d. Personnel 1. 1998 Union Contract 1 The City Council is asked to adopt the proposed three-year contract with the Local No. 49. I e. Insurance. Municipal Excess Liabilitv Coverage The City Council is asked to adopt a motion electing not to waive the monetary I limits on Tort Liability established by Minnesota Statutes in the area of excess liability. This action is consistent with that taken in 1996. I .. I 1 I Administrator Comments for the November 24, 1997 Council Meeting Page Three " November 21, 1997 5. Department Report I The City Council will find the department report enclosed for each of the various City Departments. Activities related to the Administration Department include: I a. General Administration Stafl'has begun preparations for the 1998 Town Hall meeting and confirmed the location for the January 10, 1998 event. Preliminary notice has been provided in I the Arden Hills Noles newsletter, and we anticipate additional notices to be prepared and delivered shortly. I Staff also reviewed and recommended priority policies for Council consideration related to the Association of Metropolitan Municipalities (AMM) and the League of Minnesota Cities (LMC) Legislative process, and attended the LMC meeting to I present the City's recommendations. 1. City Hall I Staff continues to meet with the architect on the design for new facilities. We are currently trying to work with Camp Ripley on determining if there Ie are any environmental problems present on the site. The National Guard has not provided any new information regarding the status of the land trans fer. I 2. Codification Staff prepared another letter to LMC officials expressing our frustration in I the continued delay in completing the first draft of the revised code chapters. Staff also discussed my concerns with several LMC officials who assured us they would resolve this quickly. However, to-date, we I have not received any documents. 3. Cable Franchise I Staff met with North Suburban Cable Commission (NSCC) officials to discuss the status of the Cable Franchise renewaL This meeting resulted in I the adoption of an ordinance extending the current franchise agreement to January of 1998. Staff will be working with NSCC to have them in attendance at the December 15, 1997 Worksession to review the franchise I renewal agreement with the City CounciL Staff also met with other NSCC communities to discuss the future of the I franchise, and have explained the options available. Staff is also working on an ordinance related to this issue for Couneil consideration in the next ,. two months. I I Administrator Comments for the November 24, 1997 Council Meeting I Page Four November 21, 1997 -. 4. Liability Insurance Terry Post and I met with TC. Field & Company officials, and have I begun working on the necessary documentation for renewal of the City's liability insurance in 1998. 5. Liquor Licenses I We have been working with the various businesses on the renewal of liquor licenses. Everything appears to be in order, and we are only waiting I on the Fire Department's compliance check prior to forwarding renewals to the City Council. 6. Tobacco Compliance I Staff attended several meetings with the North Suburban Tobacco Compliance Project on our new relationship. Compliance checks on 1 Arden Hills businesses will be completed within the week. Staff has also completed the first draft of a tobacco compliance ordinance as required by State Law. This ordinance needs to be adopted within the next two I months. b. Committee Updates " 1. Newsletter Committee The Newsletter Committee will be meeting in early December to begin I work on the combined December/January holiday issue. Staff prepared several articles for this edition. We also completed and mailed the 1 November edition on November 17, 1997. 2. Youth Commission I Staff worked with Mayor Probst and Shoreview staff on preparations for the first Youth Commission meeting to be held on December 10, 1997. Approximately 10 students have been invited to the first meeting. I c. Community Development 1. I-35W Corridor Coalitiou I Staff continues to meet on a regular basis with representatives of the I- I 35W Coalition. A community tour was held with approximately 30-40 people in attendance. Staff also had several meetings with the Board of Directors discussing the organizational status and projects in progress. I The Coalition was awarded an additional $135,000 in grant funds from the Metropolitan Council this week to assist with current projects. .. I I' ~. Administrator Comments for the November 24, 1997 Council Meeting Page Five November 21, 1997 I 2. Gatewav Business District (GBD) Staff continues to work on all aspects of this project. Various meetings I with Welsh, Naegele, and our attorneys and financial consultants have been held. We worked on numerous items related to the issuance of bonds I and received an A+ rating for this pending bond issue. 3. TCAAP I I continue to attend the RAB meetings related to the elean up at TCAAP. I've also continued to meet with Alliant Techsystems representatives to discuss their interest in consolidation on arsenal property. I d. Personnel 1 1. Mana~ement Training Staff researched various programs, and registered our Department Heads in a series of management training elasses. To-date, the Department I Heads have spoken positively about these elasses. 2. Union Negotiations .. Staff completed the 1998 union negotiations, and made a final recommendation to the City Council. I 3. Policy Manual Staff worked with Labor Relations Associates (LRA) on the preparation of I the first draft of our new policy manual. The manual deals most specifically with our personnel policy which is being removed from the municipal code. The City Council has reviewed the first draft and made I additional suggestions which will be investigated. 4. Health Insurance RenewallReview 1 As a result of the extremely high premium increase received for our 1998 renewal, staff has been actively working on obtaining additional quotes, and also is investigating other options related to our insurance. I e. Public WorksfSafetv I 1. Midwest Asphalt Litigation Staff attended several days of court hearings as part of the formal trial. I The judge is expected to make his final ruling the first week of February. Because the judge took some different approaches to this case, depending on the verdict rendered, a second trial may be necessary in 1998. i' I , 'I Administrator Comments for the November 24, 1997 Council Meeting .- Page Six November 21, 1997 2. Consulting Engineering Transition I Staff continues to attempt to resolve all of the outstanding issues related to I the transition of consulting engineers. We have not yet finished the new contract with BRW, Inc. Staff anticipates it will be executed within the next week. I BF/sls 1 I 1 I .. - I - I I I I .. I -- ----- ",--"' FILE AGENDA . ARDEN HILLS ECONOMIC DEVELOPMENT AUTHORITY MEETING NEW BRIGHTON COUNCIL CHAMBERS MONDAY, NOVEMBER 24, 1997,7:30 P.M. 7:30 P.M. 1. Call to Order 7:30 P.M. 2. Approval of Meeting Agenda 7:30 P.M. 3. Approval of Minutes a. October 27, 1997 Regular Meeting e 7:30 P.M. 4. Unfinished and New Business a. EDA Res. #97-02, Ratifying Modification of Development Program and Tax Increment financing Plans . 7:35 P.M. 5. Miscellaneous Comments 7:39 P.M. 6. Adjourn . The above times may vary depending upon length of issue discussion. ----- CITY OF ARDEN HILLS . MEMORANDUM DATE: November 21,1997 TO: Economic Development Authority (EDA) Board of Commissioners FROM: Brian Fritsinger, Secretary/Treasurer @ SUBJECT: Secretary/Treasurer Comments for the November 24, 1997 Regular EDA Meeting 1. Approval of Minutes The Authority is asked to approve the Minutes of the October 27, 1997 Special Meeting of the Economic Development Authority (EDA). 2. EDA Res. #97-02. Ratifving Modification of Develollment Program and Tax Increment Financing Plans The Authority is asked to adopt Resolutlon #97-02, ratifying modification of development program and tax increment financing plans. This action is necessary to . complete the transfer of the tax increment districts to the EDA, and is required prior to the issuance of any General Obligation Tax Incremenf Financing Bonds. '. BF /sls . ----- - ---- MINUTES CITY OF ARDEN HILLS, MINNESOTA ECONOMIC DEVELOPMENT AUTHORITY MEETING . OCTOBER 27,1997 7:25 P.M. - NEW BRIGHTON COUNCIL CHAMBERS CALL TO ORDERlROLL CALL Pursuant to due call and notice thereof, President Dennis Probst called to order the Economic Development Authority (EDA) meeting at 7:25 p.m. Present: President Dennis Probst, Commissioners Beverly Aplikowski, Susan Keirn, and Paul Malone. Absent: Commissioner Dale Hieks Also present were Executive Director, Kevin Ringwald; SecretarylTreasurer, Brian Fritsinger; Controller, Terry Post; Public Works Superintendent, Dwayne Stafford; City Attorney, Jerry Filla; Administrative Secretary, Sheila Stowell; and Reeording Secretary, Cindy Schneider. APPROVAL OF MEETING AGENDA . MOTION: Malone moved and Keirn seconded a motion to adopt the agenda for the October 27, 1997, Economic Development Authority meeting as presented. The motion carried unanimously (4-0). APPROVAL OF MINUTES A. October 14, 1997, Special Meeting Commissioner Malone requested the following correction: Page 4, Paragraph 2, Second Sentence: Strike remainder of sentence after the word "proeeeds" Page 8, Paragraph 5: Correct to read: "Commissioner Malone inquired if an incentive might be built in by tying the additional costs to additional property value in order to provide an incentive to keep costs down." MOTION: Malone moved and Keirn seconded a motion to approve the October 14, 1997 Special Meeting minutes as corrected. The motion carried unanimously (4-0). MISCELLANEOUS COMMENTS None. . ARDEN HILLS EDA SPECIAL MEETING - OCTOBER 27. 1997 2 ADJOURN . MOTION: Malone moved and Keirn seconded a motion to adjourn the Economic Development Authority meeting at 7:30 p.m. The motion carried unanimously (4-0). Dennis Probst Brian Fritsinger President Secretary-Treasurer . . , "lIII . CITY OF ARDEN HILLS MEMORANDUM DATE: November 19, 1997 TO: EDA Board of Commissioners !::\ FROM: Brian Fritsingcr, sccrctary/TreaSure~ SUBJECT: EDA Resolution #97-02, Ratitying Modification of Dcvelopment Program and Tax Increment Financing Plans Background On April 14, 1997, the City Council adopted Resolution #97-18, which transferred the control, authority and operation of the Development Districts and Tax Increment Financing (TIF) Districts to the Economic Development Authority (EDA). On May 27, 1997, the City Council also adopted Resolution #97-28, approving modifications to the Development Program for the Development District and the Tax Increment Financing Plans. At the time, the EDA did not finalize those actions taken by the City CounciL Prior to the issuance of the General Obligation Tax Increment Financing Bonds by the City, the EDA needs . to ratify the actions taken in these two resolutions. This ratification simply acts as the final step of the transfer in the TIF Districts to the EDA. Recommendation The EDA is asked to adopt EDA Resolution #97-02, Ratifying Modifications of Development Program and Tax Increment Financing Plans. BF IsIs , . y w . CITY OF ARDEN HILLS ECONOMIC DEVELOPMENT AUTHORITY RAMSEY COUNTY STATE OF MINNESOTA EDA RESOLUTION NO. 97-02 RESOLUTION RATIFYING MODIFICATION OF DEVELOPMENT PROGRAM AND TAX INCREMENT FINANCING PLANS BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE ECONOMIC DEVELOPMENT AUTHORITY ("EDA") OF THE CITY OF ARDEN HILLS, MINNESOTA as follows: Section 1. Recitals. LOL The City of Arden I-lills ("City") previously established Development District No. 1 ("Development District") and Tax Increment Financing Districts Nos., 1,2 and 3 (the "TlF Districts") within the Development District, all pursuant to Minnesota Statutes, Sections 469.124 to 469.134 and Sections 469.174 to 469.179 (collectively, the "Act"). 1.02 By Resolution No. 97-18, approved April 14, 1997, the City Council of the City . of Arden Hills transferred control, authority and operation of the Development Districts and Tax Increment Financing Districts to the Economic Development Authority, pursuant to Minnesota Statutes, Section 469.094, Subd. 2. 1.03 By Resolution No. 97-28, approved May 27, 1997, the City Council approved a modification of the Development Program for the Development District and the Tax Increment Financing Plans ("TIF Plans") for the TIF Districts in accordance with the Act. 1.04 The EDA has reviewed the modified Development Program and TIF Plans as approved by the City on May 27, 1997. Section 2. Plans Ratified and Approved. 2.01 The EDA hereby ratifies and approves the modified Development Program and modified TIF Plans in the form approved by the City Council on May 27,1997. 2.02 The EDA ratifies all actions of the EDA and City staff and consultants in preparing the modified Development Program and TIF Plans and all actions taken by such staff and consultants since May 27, 1997 in connection with implementation of the modified plans. . ~ ~- --------- - ;~- EDA RES. 97-02 PAGE TWO NOVEMBER 24, 1997 . PASSED AND ADOPTED BY THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF ARDEN HILLS THIS 24TH DAY OF NOVEMBER, 1997. DENNIS PROBST, PRESIDENT ATTEST: BRIAN FRITSINGER, SECRETARY/TREASURER M:\USERS\SHEILA \COUNCIURESOumEDA \97 -02RA T RES . , . -------- ---- ---- I 1 DRAFT f' AGENDA CITY OF ARDEN HILLS I TRUTH-IN-TAXATION PUBLIC HEARING -1998 BUDGET ARMY RESERVE CENTER - 4655 LEXINGTON A VENUE NORTH 1 THURSDAY, DECEMBER 4,1997,7:30 P.M. . 7:30 P.M. L Call to Order I 7:30 P.M. 2. Agenda Adoption . 7:35 P.M. 3. Mayor - Meeting Overview and Procedures I a. Explain the T ruth- In-Taxation process and timetable b. Review 1997 Accomplishments Ie I 7:45 P.M. 4. Summary Presentation by Terry Post, City Accountant Making Sense of Property Taxes a. I b. Cost of City Services in Perspective I c. Discussion of Proposed 1998 City Budget . 8:05 P.M. 5. Public Comments I 8:35 P.M. 6. Council! Adminisfrator Comments I . 8:45 P.M. 7. Adjourn The above times may vary depending upon length of issue discussion. fI . I CITY OF ARDEN HILLS I TRUTH-IN-TAXATION PUBLIC HEARING .. CITY ACCOUNT ANT PRESENT A TION SLIDES DECEMBER 4, 1997 I SLIDE NUMBER DESCRIPTION I A. Making Sense of Property Taxes 1 Who Determines Your Property Tax? I 2 How your Property Taxes are Determined I 3 Market Value Information I B. Cost of City Services in Perspective I 4 How Much City is in your Property Tax Dollar? ~ 5 Comparison of Property Tax Revenue to Revenue from other Sources I 6 City Delivery of Quality Services at an Affordable Price I C. Discussion of Proposed City Budget 7 How does the 1998 Proposed Budget Impact your City I Taxes? I 8 1998 General Fund Expenditure Analysis 9 Five-Year Summary Comparison of Expenditures, I Revenues and Levies I 10 All Fund Expenditures, Five-Year Data I 11 Glossary of State Aid Terms .. I I 1 f'''X I m ~ ID :J I ~ ~* ~ W CIDU I'" 2.l'l w -t' ", "" '" c w '" t C. '" ID " :;;; ID IE w <l O ~ c ww2 '" ~ -0: ID n ~ ID c~ In U ~ _~w ~ u G c~~ c '" ID.- ~ ,,"'u'" o1U~ I ~ w'- () (j 0 ~ ::s '" ID <( 0 ~ ..... (f) Q) -l O ro (f)- >< Ie Oi '" '" .8 · · >- ._ U U5 w <tl Q) >,'+- 2 I -1toro en Q) Q) ~ "0 CU ..... Q.illc ro 0 ro I ..... '- > ":::: ,... (f) 0... ill .:::: *- -l "0 . _ (f) (f) ill E ill ill"'" .cc~ - I W'- c c '- E => '" ~ D~~ WO I,,, 2IDID cE "" w_u 0 ... 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'~I I,~.&,ili... .<5 ..Sl'~ ~ !~ CJ:i '<...J W:e"o.il..d:0U)U)U)d: ,CI)0 1d:Q.;.UFo 13< CJ ::Eoiuiu../t ~ wJ:USa::CI) " I S't_lllf \JD,\D 1- MINUTES 1 CITY OF ARDEN HILLS, MINNESOTA @~~~~ CITY COUNCIL MEETING Ie NOVEMBER 10, 1997 7:30 P.M. - ARMY RESERVE CENTER I CALL TO ORDERlROLL CALL 1 Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:30 p.m. I Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Dale Hicks, Susan Keirn, and Paul Malone. I Also present were City Administrator, Brian Fritsinger; City Accountant, Terry Post; Community Development Director, Kevin Ringwald; Public Works Superintendent, Dwayne Stafford; Gregory Brown, BRW, Inc.; Administrative Secretary, Sheila Stowell; I and Recording Secretary, Carla Wirth. I ADOPT AGENDA Ie Mr. Brian Fritsinger, City Administrator, asked that Resolution #97-55, Vacating a Portion of the Fourteenth Avenue NE Right-of-Way in the Gateway Business District, be added to the Consent Calendar as Agenda Item 4d. I MOTION: Aplikowski moved and Keirn seconded a motion to adopt the agenda for the November 10, 1997, City Council meeting as amended. The motion carried I unanimously (5-0). APPROVAL OF MINUTES I A. October 27,1997 Regular City Council Meeting I MOTION: Keirn moved and Aplikowski seconded a motion to approve the October 27, 1997, Regular City Council Meeting minutes as presented. The motion carried I unanimously (5-0). CONSENT CALENDAR I A. Claims and Payroll B. Authorization, 1997 Audit Engagement Agreement I C. Amended 1997 Budget Recommendations D. Resolution #97-55, Vacating a Portion of the Fourteenth Avenue NE Right-of- f' Way in the Gateway Business District Mr. Fritsinger explained Consent Agenda Item 4D is at the request of the City's attorney, relates to the action taken for vacation of the road, and is necessary for financing with the bank. I ---- ------------- WL~~~F , -I ARDEN HILLS CITY COUNCIL - NOVEMBER 10. 1997 2 MOTION: Hicks moved and Malone seconded a motion to approve the Consent Calendar as I -. submitted and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). PUBLIC COMMENTS I Mayor Probst invited those present to come forward and address Council on any item not already on the agenda. There were no public comments. I UNFINISHED AND NEW BUSINESS A. Ramsey County Discussion, Jim Tolaas, Arden Manor Mobile Home Park . Mayor Probst explained that Jim Tolaas, Ramsey County Public Works, was present to review I the status and design options being considered for Highway 96. Specifically, the segment of Highway 96 from Highway 10 to I-35W. It was noted that residents of Arden Manor Mobile I Home Park had been invited to attend the meeting. Mr. Tolaas stated he wanted to present three proposals and explained that Gary Erickson, BRW, I would be attending to present a roll-out map addressing a bridge at Highway 10. It was determined to delay further discussion until Mr. Erickson was present. eI B. Planning Cases 1. Case #97-23, Site Plan Modification - Sign Relocation, Manufacturer's I Service, U.S. Operations (MS), 4300 Round Lake Road Mr. Kevin Ringwald, Community Development Director, explained that Manufacturer's Service . (MS) is requesting approval of a modification of the Site Plan approval which was granted in Planning Case #96-12 to facilitate the relocation of a wall sign to a new location. He explained that a special requirement of the Gateway Business District provides for approval of the location, I type, size and design of signs within the Gateway Business District. The original signage provided for one sign band to either side of the building's five points of entrance for a total of ten I wall signs. The original signage was planned for occupancy of the building by multiple tenants, however, the building is solely occupied by MS. MS currently has no wall signs on their building, so the applicant has not utilized any of the available signage that was originally I provided for. The applicant's request is to locate a wall sign in the upper left hand comer of the building's west wall which would provide exposure to 1-35W. Mr. Ringwald advised that the Planning Commission, at their November 5, 1997 meeting, I recommended approval of the proposed modification to the sign location (wall sign), based on the rationale that the proposed modification does not negatively affect the aesthetics of the I buildings and that the other ten wall sign locations will not be utilized, subject to the size of the wall sign on the west face not exceeding the amount allowed by the Sign Ordinance (100 square .. feet). I I' ARDEN HILL CITY COUNCIL - NOVEMBER 10 1997 0 ~ I Mr. Ringwald added that the applicanf had requested that they be allowed to keep the potential I- for one additional sign at the northeasf (visifors) entrance without having to come back through the Planning Commission/City Council review process. He commented that, given the extent of the original signage that was approved, it would seem appropriate to allow for two wall signs on I this structure, each of which would be 100 square feet or less in area, Councilmember Malone inquired regarding the rationale for the sign request on the northeast I corner. Tom Brunmeier, Facilities Manager of Manufacturer's Service, explained the east end of the I building is all office and the warehouse/factory is to the west. They have designed and built a main visitor entrance, but have not yet opened the entrance. They don't intend to install the sign I at this point, but want the ability to erect the sign at the visitors entrance without having to come back for another approvaL Mr. Brunmeier explained that the sign will not be lighted and will contain the company logo and lettering. He stated he is unsure of the exact size but it will be I comparable to the sign on the other end of the building with black acrylic lettering and green ball which is their standard logo. I Councilmember Hicks asked if the signs will exceed 100 square feet each. Mr. Brunmeier stated that neither sign wi II exceed 100 square feet. He clarified that when the City approved the entire building, a sign was approved on that elevation and he wants to retain that approval without .. having to reapply in the future. Mr. Brunmeier reported that the company is now incorporated and the owners have changed their name. I MOTION: Hicks moved and Aplikowski seconded a motion to approve Planning Case #97- 23, Manufacturer's Service, U.S. Operations (MS), 4300 Round Lake Road, for a sign relocation as recommended by the Planning Commission to allow for two I wall signs (west wall and northeast wall). I It was noted that the 100 square foot restriction is not being included in the motion since it is a Code requirement. I In response to Councilmember Malone, Mr. Brunmeier reviewed the types of directional signage they will utilize and explained that none will be erected until the street work is completed. Mr. Ringwald explained fhat directional signage can be approved administratively. I Councilmember Malone inquired regarding the situation should this tenant sublease to other tenants who need additional signage. I Mr. Brunmeier stated he understands another permit would be required and indicated that it is not their intention to sublease space to another tenant since they will need the space for expansion. I The motion carried unanimously (5-0). ,. I ARDEN HILLS CITY COUNCIL - NOVEMBER 10. 1997 ~ ~m~1 >1 4 A. Ramsey County Discussion, Jim Tolaas, Arden Manor Mobile Home Park I -. ( continued) Mr. Tolaas reviewed the plan thaf was discussed during his last presentation before the Council and explained revisions being proposed to shift the intersection somewhat to the north. He I addressed their considerations on how to reduce the impact to Round Lake and still bring the Old Highway 10 connection into the Gateway Business District, yet away from the freeway intersection. He noted this will also provide a greater separation and allow a higher level of I safety. Mr. Tolaas noted the location of the mobile home park and advised that it is anticipated that 17 homes may be impacted with the first plan. He reviewed a second proposal and options to reduce this impact to 11 homes by constructing a $250,000 retaining wall along Round Lake. . He explained that Round Lake is heavily contaminated, so the County does not want to encroach at all into that area. He noted that this may reduce the impact to the mobile home park by six to I seven units or $16,000 to $17,000 per mobile home park pad plus relocation costs to purchase the unit and relocate the occupants to a functionally equivalent unit, or $15,000 to $20,000 per unit. Mr. Tolaas explained that by investing in a $250,000 retaining wall, it will reduce the I impact to eleven displaced families and the need to permanently relocate six or eight which is almost an equal cost offset. Mr. Tolaas presented details of the entrance points fo the mobile home park and Gateway I Business District and areas of drainage which will be captured by a drainage system prior to being released into a ponding area. He stated they have approached the State about cost .. participation with the freeway interchange but the State has delayed their decision until decisions are reached about the Highway 96 and Highway 10 intersection. He advised the State had indicated it may cost up to $60 million to get the freeway interchanges up to capacity. Mr. I Tolaas explained that the service level of the intersection at Highways 96 and 10 may be reduced to a service level of "F" so the State suggested a grade separation at Highway 1 0 (a "fly over"). Mr. T olaas stated they looked at cost estimates, grade changes, interchange connections, and I determined that it is not possible to provide interchange connections due to the elevations. This will place a greater impact on I-35W. I Gary Erickson, consulting engineer with BRW, explained that the grades would be impacted west of the North Heights Lutheran Church entrance. . Mr. Tolaas explained that with a grade separation, Highway 10 can come in at the same location and the Highway 10 service road can be eliminated. Also, the section of roadway along the . mobile home park can be shifted south to further minimize impact. It also provides the opportunity to shift the entrance to the east to allow greater separation to the freeway interchange. Mr. Tolaas reported the cost estimate is about $1 million for a bridge structure at I Highways 96 and 10, without ramp structures. He noted that the lack of ramp structures will create an impact. Mr. Tolaas pointed out the project boundary and right-of-way lines and area of impact to a I number of rear lots within the mobile home park. He explained how Highway 96 will have to be .. changed in elevation to provide more of a flat surface at the intersection. I I' F ....,::'\ ~ ~ 1 lliJ L~ ARDEN HILLS CITY COUNCIL - NOVEMBER 10 1997 (. 5 . I- With regard to timing and funding, Mr. Tolaas advised that Mn/DOT has a vested interest to have a grade separation at Highways 10 and 96 since it provides relief to the freeway system. He commented on access options to the Arsenal property if an overpass is constructed. Mr. Tolaas stated there is some implication that if relief is provided with grade separation at Highway 10, I the State may "buy into" cost participation for the freeway intersection interchange. He advised it will cost about $3.6 million to upgrade the 1-35W/Highway 96 interchange to standards. I Mr. Tolaas reviewed a question raised about future capacity needs af 1-35W and if the ramps can handle the additional ramp access requirement which is currently being shared at these two intersections. I Mr. Erickson reviewed several traffic circulation scenarios and explained that they have looked I at traffic volumes and a forecast of 20 years into the future to assure it is a good expenditure of public funds. The project has been forecasted out to the year 2020 since the earliest it can be constructed is the year 2000. Looking at that, they believe traffic volumes can be handled. Mr. . Erickson explained that the interchange will function at the service level of"C/D" without development of the Twin Cities Army Ammunition Plant (TCAAP) which is considered an acceptable level with flowing traffic without delays of longer than a single cycle. He noted that I this is more efficient because it would be a three-phased signal rather than the current eight-phase signal. Ie Mr. Tolaas explained that they are not looking for a decision tonight, but wanted to provide an update to both the Council and residents with regard to impact and cost estimates of this latest option. He stated there are three viable solutions but it is a matter of which is more acceptable. I He explained that all are acceptable with regard to environmental impact. Mr. Erickson advised the project estimate today is about $7.2 million without the grade I separation and $8.3 million with the grade separation. I Mayor Probst asked if City approval is needed for the grade separation opfion. Mr. Erickson stated thaf, to do a project of this nature, it generally requires a municipal I resolution of concurrence of the project. He stated there is an avenue for the State to override municipal approvals, but it is a longer process. I Mayor Probst inquired about the option of depressing Highway 10 and leaving Highway 96 at its current elevation. He noted the triangular section of property within Arden Hills and the significant visual barrier that will result if Highway 10 passes over Highway 96. Mayor Probst I requested that this option be considered. Mr. Erickson explained the current option is to leave Highway 10 at grade which will provide I enough profile to go under Highway 10. The elevation change would be at 3% and be accomplished before the Church entrance. t' Mayor Probst asked if the interchange would incorporate a eloverleaf design and if it would accept right-on and right-off traffic movements. Mr. Erickson stated this may be possible in the I southeast quadrant since the traffic volumes making that movement are quite low. ----------- -------- ARDEN HILLS CITY COUNCIL - NOVEMBER 10 1997 i~ If I u 6 In response to Mayor Probst, Mr. Erickson explained that this plan does not identify many of fhe I -I intersections. Mayor Probst inquired regarding the exact location of the roadway connection and commented on the need to assure developable sites. Mr. Tolaas stated that this is just a draft and the actual I location can be adjusted. It was noted that the mobile home park intersection will be signalized. Councilmember Hicks noted the proposal with the overpass will impact a lower number of I mobile home units. Mr. Tolaas concurred and stated some of the lots may be redevelopab1e. Mr. Erickson agreed and added that other options like retaining walls can also minimize impact. In response to Councilmember Hicks, Mr. Erickson stated the proposed freeway ramps are I totally within the current right-ot:way. Mr. Tolaas pointed out properties that are currently under public ownership and the option of increasing the right-of-way, if needed. I Councilmember Hicks asked if the interchange will allow quicker movement of cars through the I intersection. Mr. Tolaas answered affirmatively. Mr. Erickson advised that 24th Avenue at the Mall of America is similar to this proposal. Councilmember Malone stated that while he has many questions, he would like to ask the I audience for their input first. Tom Brunmeier, reviewed traffic roufes taken by his employees and their preference to use .. Hamline Avenue. He asked if this proposal will increase traffic onto Hamline Avenue, especially as the GBD is developed. I Mr. Erickson stated they have not forecasted those volumes, but have looked at cars that are using Highway 10. He explained that the numbers using Hamline Avenue now are not very I large, in the range of 40 in the peak hours, or 10% of the peak hour. Lynn Francis, Arden Manor Mobile Home Park, stated since she received the first letter it has I been about one year and they just want a decision on the location of the road so they are no longer in limbo. She explained that they are unable to sell their home right now and they would I like a decision either way. Mr. Tolaas stated the County must have a completed right-of-way plan approved before they can I proceed with acquisition. He stated they can have a relocation person begin working with these residents. Mr. Erickson noted that once an alignment is selected, sufficient construction limits for right-of- I way acquisition can be completed within about one month. Final construction plans would be six to eight months out. I Mr. Tolaas stated the County needs input from the City to determine which alignment to pursue. .. Lisa Pfiffer, Arden Manor Mobile Home Park, asked how many homes will actually be affected. Mr. Tolaas stated that, with the new plan and grade separation, four homes plus one double lot I ---- I' D ~~~ ~ 1\ ARDEN HILLS CIL - NOVEMBER 10 1997 lru L l U 7 I. would be impacted but the home on the double lot can probably remain. He used the map to point out the location of these four units east of the bend in Todd Drive. I Councilmember Aplikowski asked if this alignment will remain unless the Council decides that I the intersection at Round Lake should be relocated. Me Tolaas stated this is correct and the proposal mimics what had been discussed previously. I Mr. Tolaas stated the entrance point could be moved to the east about 120 to 125 feet which would shift the entrance road to the mobile home park over to the next two units. He stated that with creative retaining walls, the two end units could be recaptured and the permanent impact I limited to several units. I Councilmember Aplikowski asked how traffic northbound on Highway 10 can get back into Arden Hills. Mr. Tolaas noted the access can be gained from coming back to 1-35W. He agreed this will put more pressure on the freeway interchange. I Ms. PEtTer noted the new design does not include the Old Highway 10 frontage road. Mr. Tolaas stated that this is correct since it would create a conflict with traffic movement at the intersection. I He reviewed the proposed alignment. Betty Seehafer, Arden Manor Mobile Home Park, asked if the only mobile homes impacted are .. on the outside edge of Highway 96. Mr. Tolaas explained that only the first row of homes abutting Highway 96 would be impacted I Ms. Francis inquired regarding how far the rear yards will be impacted. Me Tolaas stated the road will be shifted 60 to 65 feet to the north. Me Erickson clarified that the construction will be within the right-of-way and still be outside of the mobile home lots but the roadway will be I closer. I Mr. T olaas explained the difference between the current rural design and proposed urban design. Ms. Francis asked about the distance between the edge of the trailer and roadway. Mr. Tolaas I estimated it will be about 60 feet from the home to the curb in some areas and down to about 25 feet at the entrance. I Ray Laden, Arden Manor Mobile Home Park, asked ifthe impact will move inside of the fences. Mr. Tolaas reviewed the location of the current fence line and advised that just west of the current fence line, the slope will encroach inside the fence line. I Mr. Pfiffer stated the traffic noise is loud now and expressed concern that it 'will be even noisier when located closer to their home. I Mr. Tolaas stated this is a valid concern and their impact statement did identify a noise impact ,. along that stretch of highway which can be reduced by the construcfion of a waiL He stated that they would offer either a noise wall or enhanced landscaping to mitigate the noise concern. I ----------------- ------ ~ ';;\ ~ ~ 1 I 'D{ t!\ U i ARDEN HILLS CITY COUNCIL - NOVEMBER 10.1997 'r- S UU iJ'~ Ms. Francis asked how many mobile homes will actually be impacted. Mr. Tolaas eXplained that .1 if a retaining wall is built along Round Lake, the number goes from 17 to 11. With the new plan, the impact would be reduced to the westerly edge. I Joan Harven, Arden Manor Mobile Home Park, asked iffhe flow of traffic on Todd Drive will I also be impacted. Mr. Tolaas stated there will be an impact and the traffic flow within the park would be changed. Morris Vaageness, Senior Pastor of North Heights Lutheran Church, stated their traffic is off- I peak but heavy during certain times. He stated it would be nice to provide an eastbound access if Highway 10 goes over Highway 96. He asked if there could be a signal by their entrance during I peak times to allow traffic to leave the Church. Currently, they hire police officers to direct tranic on special occasions. Mr. Tolaas stated they want to restrict the number of signalized intersections but would consider I this option. I Councilmember Malone stafed that he finds this very frustrating. He reviewed that when the Council first talked about this project and asked about a grade separation, they were fold it was I out of the question. Now, the County is bringing it up and may cut off all interchange between Highways 10 and 96. He stated he believes an intersection can be placed at that location. Councilmember Malone noted there is a significant amount of traffic that will need an access at .. this intersection and commented on traffic circulation patterns. He stated that he agrees with the lane separation but it must include an intersection and not be only a "fly over" Councilmember Malone asked MnlDOT to show other areas where they have cut off all intersection access. He I stated this intersection may operate at an "F" service level but only for several hours a day during rush hour. He stated that he does not agree with a no access situation since it will cut off the north side of the City and residents of the Arden Manor Mobile Home Park. Councilmember I Malone stated this is not an acceptable approach and raised questions about the cost estimates being stated. Mr. Fritsinger requested clarification regarding the County's expectations with regard to the I timing of the City's decision. Mr. Tolaas stated they want to provide fhe City with the I information needed to make a decision so the City can determine which is the best option to serve their residents. He questioned whether an intersection operating at a service level "F" really serves the residents of the City. Mr. Tolaas agreed it would be nice to have a full I interchange but advised that it is felt there is not adequate space. Mayor Probst asked if MnlDOT has exhibits which can be shared to help the Council better I understand the bigger picture. Mr. Tolaas stated they will not look at bigger project needs until the year 2004. He reviewed other projects which may be under consideration. Mr. Erickson stated a folded diamond interchange could provide full access but there needs to be I appropriate separation with at grade interchanges at the Arsenal and signalization. .. Councilmember Keirn asked if the Arsenal intersection is more important than the intersection of Highways 10 and 96. Mr. Erickson stated he is not implying that, but is trying to explain that I I @ -, T ,-;> '( ''-'" . I' , :C' I .?' ARDEN HILLS CITY COUNCIL - NOVEMBER 10. 1997 lPJ 11'~ l li 9 I. you can't have them both. He stated the project could have grade separation at Highways 10 and 96 but then the City needs to determine a different way to serve the Arsenal property. I Councilmember Keirn stated the Council is only looking at this alternative and has not taken the I Arsenal property into account or the option of ramps, etc. to serve the Arsenal property. Mr. Erickson agreed that they have not taken the next step to consider the Arsenal property. I Mr. Dwayne Stafford, Public Works Superintendent, asked about the options available to the residents of the Arden Manor Mobile Home Park. Mr. Tolaas stated they will work with Mr. Husnik and eXplained that "comfort level" is not justification for relocation. However, the I project must remain within their right-of-way area. Wendy Korum, Arden Manor Mobile Home Park, stated she lives by the entrance and asked if I she will have the option of relocation. She stated she has atwo year old daughter and is concerned about the location of the proposed entrance. She asked if there will be fencing. Mr. I Tolaas stated they will look at fencing or security measures. Also, it is possible the entrance can shift farther east. I Mr. Erickson reported that the interchange has gone through the entire Mn/DOT review process and been approved with minor changes. .. Mayor Probst stated it appears the State does not want to commit to funding until the grade separation issue is determined. Mr. Erickson stated this is correct with regard to cost participation. I Council member Malone stated he has always supported grade separation and suggested it be determined if access can be provided. He took exception to being held "hostage" by Mn/DOT to I accept a "fly over," cutting off all access in order to get funding. Mayor Probst stated it is difficult to understand the impact and access options with a "fly over" I Councilmember Aplikowski asked if a map is available to show these options. She asked if the I City wants access at Highway 10, how does it impact the entrance at the Arden Manor Mobile Home Park. She also asked if there is no access to Highway 10, how does that impact the traffic circulation. Councilmember Aplikowski stated that she does not support the grade separation I with no access. Councilmember Hicks stated that he would like to see the cost estimates presented in writing I indicating participants and what alternatives they include. He stated that he would also like to see planning on the circulation patterns for the TCAAP property and how it relates to the intersection of Highways 10 and 96. I Mr. Fritsinger inquired regarding the ability of the County to help look at these options as part of ~ their scope of services for design work. Mr. Tolaas stated they can take a cursory review and point out potential conflicts but the City will have to address the Arsenal access and traffic patterns. I c~ " ~ ?~ I ~ :~'( ARDEN HILLS CITY COUNCIL - NOVEMBER 10. 1997 JU 10 Mr. Fritsinger noted several access points along the corridor and that fhere has been an indication .- that they will be closed with the grade separation. He stated there are currently six to seven single family homes with access from Highway 10. Mr. Tolaas stated the grades on Highway 10 I will not be changed and access will have to be provided to the frontage road. Mr. Tolaas stated the City originally took a position against grade separation at Highway 10. He I stated Mn/DOT is not holding the City "hostage" but has identified there are larger issues which need to be addressed. He stated the City could take a strong position on the type of intersection I they would like constructed af the intersection of Highways 10 and 96 and the County will work with that. However if a grade separation is constructed, Mn/DOT may reconsider cost participation. I Councilmember Malone asked if the "fly over" could provide a bypass lane to allow access to Highway 10 northbound and the same type of access in the other direction. He stated he believes - there are options to provide access at that intersection. Mr. Fritsinger asked about the RFP worked on with the I-35W group and how many issues I would be addressed by that study. Mr. Ringwald stated the main connections would be looked at as well as ways to enhance access to I-35W. I A resident of the Arden Manor Mobile Home Park stated that she can currently access Highway 10 or I-35W. She inquired regarding the future access options and iffhey will be more difficult .. than currently exists. Mayor Probst suggested Staff work with the County on a reasonable timeline to work through the I decision process. He also suggested that this issue be addressed again at a future worksession at which time diagrams of a broader area can be discussed with Mn/DOT representatives. Mayor Probst stated the residents can then be invited back for further input. - Councilmember Aplikowski inquired regarding the area of separation between the roadway and mobile homes. Mr. Ringwald reported that the mobile home park SUP authorizing this use does - prescribe all setbacks. This information has been provided to Ramsey County. Mr. Tolaas stated it may require setback variances to recapture the impacted lots. I Mayor Probst commented on the need to determine a timeline so residents are aware of when a I decision will be made. He thanked residents for coming. 2. Case #97-24, Variance - Side Yard Setback (house & deck addition), Arlyn I Solberg, 3232 North Hamline Avenue Mr. Ringwald stated the applicant is requesting approval of a side yard setback variance for a - house addition (fhree feet proposed when 10 feet is required) and for a deck (six inches proposed when 10 feet is required) on a single family lot zoned R-l. He explained that the applicant .. wishes to construct a house addition to expand their kitchen to the northeast side ofthe home. The house addition would be approximately seven feet, six inches in width and nine feet, nine inches in depth. The applicant also wishes to construct an attached deck directly south of the I I' ARDEN HILLS CITY COUNCIL - NOVEMBER 10 1997 11 I house addition, The deck would be triangular in shape and approximately 100 square feet in .- area. Mr. Ringwald advised that the Planning Commission, at its November 5, 1997 meeting, I recommended denial of the side yard setback variance for the house addition and denial of a side yard setback variance for the attached deck based on the "Findings-Side Yard Setback Variance (house addition and deck)" section of the Staff memorandum to the Planning Commission dated I November 5, 1997. It was noted that the applicant was not present tonight. Mr. Ringwald reported that they were also not present at the Planning Commission meeting. I In response to Councilmember Aplikowski, Mr. Ringwald reviewed the existing floor plan and area of expansion. Councilmember Aplikowski asked where else the addition can be located. I Mr. Ringwald explained the project can be minimized by using a stoop rather than a deck to provide an access point into the kitchen. In terms of the overall size and scope, the existing 132 square foot kitchen is in keeping with most kitchens and not unreasonable in area. I Councilmember Hicks asked why the house is twisted on the lot as it is. Mr. Ringwald pointed out the general location of the house to the east. He advised that most of the homes were an I original cottage-type of home with unusual configurations. Mayor Probst stated, perhaps, the homes were locafed to be parallel with the lake. Ie Council member Hicks noted there is adequate space on the lot to construct a deck from the living room. I MOTION: Malone moved and Hicks seconded a motion to deny Planning Case #97-24, Arlyn Solberg, 3232 North Hamline Avenue, side yard variance for a house and I deck addition based on the rationale that there is no demonstrable hardship or function of the property to justify the variance. I Councilmember Aplikowski stated she can lmderstand allowing one or the other and does not support deniaL I The motion passed 4-1 (Aplikowski). I 3. Case #97-05, PUD Amendment, North Heights Lutheran Church Mr. Ringwald explained that North Heights Lutheran Church is requesting approval of a . modification to the materials used on the exterior elevation of their building addition. It was noted that the Council reviewed and then tabled this request at its October 27, 1997 meeting to allow the applicant to return with very specific plans for improving aesthetics with brick or other I materials that will provide a permanent surface and/or is in line with the existing building and image intended. He reviewed the revised elevation of the gymnasium to incorporate brick on the ,. upper elevation with the lower elevation being screened by vegetation. Mr. Ringwald stated he believes this addresses the Council's request for more design on the building elevations. I ---- IW rc~ 'F rs 1 I II ARDEN HILLS CITY COUNCIL - NOVEMBER 10. 1997 ~j lrJ ~ 12 Mr. R. Orlando Logelin, Minister of Administration at North Heights Lutheran Church, stated I -I they were asked by the City Council to research records to determine whether there was oversight on their or the City's part regarding the misunderstanding on the issue of brick and were also to present a proposal for a compromise to a total brick walL Mr. Logelin presented a detailed chronology of the history beginning with the Stage I Worship Center dating back to May I I, 1985. He stated that it was their conclusion that they were not required to use exclusive brick with any other future stages. Mr. Logelin explained their process for planning the expansion and desire to not use only one material but to break up that monotony by using additional materials I and to differentiate the activitv center from the sanctuarv. He indicated that another " - consideration was economics. Mr. Logelin stated these were the three reasons to consider a I combination of brick and broom finished (stucco) finished paneL He then reviewed the chronicling of Stage II activities for the expansion beginning in 1997. He I pointed out the words "Face of Existing Building - Brick is to match existing and other materials of addition are to match or be similar to existing building" which are indicated on two pages identified as Exhibit A, pages 7 and 8 of the plan. He noted that page 4, item 5 of that same I report has a paragraph entitled "Building. The exterior of the proposed building addition consists of face brick which will match the brick on the exisfing portion ot' the building. The two cupolas will match the prelinished standing seam metal roof that was used on the existing roof. The I building will be ti.tlly sprinklered." Mr. Logelin asserted that while this is not a false statement, it is an incomplete statement. Mr. Logelin continued his review of the past meeting minutes, actions taken, and their process to receive and award the project bid. e! Mr. Logelin stated he believes the applicant has made themselves clear in the progress of these drawings. He stated they believe there was a lack of communication between North Heights I Lutheran Church and City Staff but that their drawings have been very clear. Mr. Logelin stated they have never attempted to mislead the City and believe the documentation I shows it is clear that the activity center always included materials other than brick but should match existing materials, which they have done. He stated their requests are that if the I chronology is accurate as presented, then the building should be allowed to continue as originally approved. If the chronology is missing information to convince everyone the exterior materials should be other than stated in Exhibit A, pages 7 and 8, then they want to work with the City on I the revised plan, as presenfed, and request approval of that. He sfated if option 1 is not accepted but option 2 is approved, he will need to go back to his leadership to state the reasons why they cannot go ahead as originally approved and let them decide if they support the revised plan. If I so, it will be brought back to the CounciL Mayor Probst stated he does not take exception to the excerpts taken from various meeting I minutes but thinks there is a substantial difference in the chain of evenfs than, perhaps, what they or the architect is suggesting. He noted that the original documents on which approval was given, indicate everything will match brick or other materials, which he presumes are all of the I permanent materials, and does not include precast. He stated the expansion areas were considered not to be the permanent finishes on the building. Mayor Probst stated he cannot .. imagine presenting a project whereby it uses a significant amount of precast concrete and not identifying them on the preliminary plans. He stated he assumed "other materials" included the trim, flashing, etc. Mayor Probst stated that it defies fhe imagination to assume "other materials" I ------ ------- I ,"''1' ~._~ 'l' P/r iO. w J-< f \ ;;:, i ARDEN HILLS CITY COUNCIL - NOVEMBER 10. 1997 UJ LflJ L ~ 13 I .. would mean precast concrete. He stated he is willing to accept the compromise proposal but wishes this had occurred under a difTerent chain of events. Councilmember Hicks asked about the process of submitting plans for building inspector review. I He reviewed the memorandum indicating that on May 21, 1997 they submitted drawings that had identification saying precast tipup panels. Mr. Ringwald stated when plans are indicated as '"not . for construction" then they are not for construction. He explained that Staff does not have time to review plans that are not for construction. Mr. Ringwald explained that from the time "not for construction" plans are submittcd to the time "for construction" plans are submitted, details may . change so Staff does not waste time reviewing the "not for constmction" plans. However, StafT can dctermine a permit value based on those plans. Once the construction set of plans are received, the Building Official reviews them in relationship to the Uniform Building Code and I that is his primary responsibility. Until that review is complete thc Building Official does not look beyond that scope. Then he assures Rice Creek Watershed and Council approvals are in place. . Councilmember Hicks noted that the City received the "not for construction" plans on June 6th and then found specific reference to concrete panels on June 14th. He asked if this is a normal . timeframe for this review given the current work load. Mr. Ringwald answered affirmatively. Councilmember Hicks stated his impression that the materials were to be brick except for the I. cross and potential breakout for expansion walls. He stated his interpretation of the current building is brick but, perhaps, there should have been more discussion. Councilmember Hicks stated he is not concerned that the entire structure be all brick if there are other materials that the I neighbors believe are aesthetically pleasing. He stated he knows neighbors have been concerned about lighting and NHLC has been responsive to those concerns. Councilmember Hicks asked if I residents have been apprised of this proposal or that part of the exterior may be concrete. Mr. Ringwald explained that when this went before the Planning Commission in October, I notification was sent out. Councilmember Hicks commented on maintenance issues and asked what percenfage of the . exterior portions proposed for precast are now brick and what the dollar difference is between this proposal and all brick. . Mike Sehraad, Welsh Constmction, explained that the activity center is about 80% brick and 20% precast. I Councilmember Hicks stated the permanent exterior surface on the sanctuary is brick. Mr. Logelin stated this is correct, except for the expansion areas. I Councilmember Hicks asked what percentage of precast is now being proposed to be eovered with brick. Mr. Schraad stated it is approximately one-third. .. Council member Hicks asked how much it would cost for all brick. Mr. Logelin estimated an all brick building would be about $75,000, and $40,000 for the new proposal presented tonight. I f(11 ~ ir ~'1r' .. :......, CIL - NOVEMBER 10 1997 \!',l '! ;( 14 - Council member Hicks asked about the life expectancy of an all brick exterior versus precast over I -I 75 years including labor, paint, and scraping. Mr. Logelin stated he does not know how often it would have to be painted. Mr. Schraad stated there would also be some maintenance over 75 years with brick and the precast surface maintenance would probably cost $2,000 to $3,000 every seven to eight years. I Council member Hicks stated the request is to leave the total two surfaces as tipup concrete without any brick but, if the Council does not approve, they would have to go back to the . membership with this new proposal, Mr. Logelin stated they do not want this to be a polarizing issue between NHLC and the City of Arden Hills and want to continue the good working relationship they have had. . Mr. Logelin stated he wanted to review the chronology due to comments that NHLC was less I than honest. He stated they wanted to show there was no other motive. Councilmember Hicks stated it appears that if this is not approved, the applicant is forced to go I back to the congregation for approval, Joe Rickenbach, NHLC, explained that they will have to go back to the Council of Elders which I represent the full congregation. Councilmember Hicks stated he believes this proposal is much more attractive than precast alone _I and he would support it. He stated they have a beautiful facility and he would not want this portion of precast concrete to be in a state of disarray over time. Councilmember Hicks stated the City would expect it to continue to represent the quality of facility they currently have, I Councilmember Malone stated he believes the Church has made this a polarizing issue based on their memorandum. He explained that when he sees the comment that it will be brick and other I materials to match, he believes it will be just that since there is no other precast materials on the building. . Mr. Logelin stated he thought that would be the intention. Mr. Rickenbach stated he went to every meeting and every time there was the mention of brick it I was also mentioned "and other matching materials," He stated if Staff had mentioned "all brick," he would have pointed out two walls were not all brick. Mr. Rickenbach noted the draft . minutes of the second Planning Commission meeting talked about this and there were representatives of the Church there who said nothing, but why should they say anything since there are two precast walls there and it was to match. He stated he never saw a "red flag" or he I would have said something. He stated he never heard anyone say "all brick." Councilmember Malone pointed out the overhead submitted also says "brick and other I materials." He stated ifthis is the case, then this is not good enough either and the City will have to inspect every minor point. He stated that when others come before the Council and say they .. will use certain materials, they can be trusted to do just that. . I ~ -0; I~ rs1l jr"r: /t" ARDEN HILLS CITY COUNCIL - NOVEMBER 10. 1997 L.L;:.' tiu LrJ :, If - . 15 I Mr. Rickenbach stated he understands how Council member Malone feels but if he shares his Ie opinion he does not want the Church penalized. He stated there were comments at both the Planning Commission meeting and Council meeting that, perhaps, the Church did not represent things correctly. He stated his frustration that it is diffieult to express. I Mayor Probst stated he believes he asked this question and someone responded that it would be all brick. He noted the meeting minutes are not all verbatim but he believes he asked this I question. Mayor Probst stated he called City Hall for confirmation when he drove by the site and noted the precast panels, not brick. I Council member Aplikowski stated she was not on the Council when this first came up and when determining an issue like this she likes to step back and look at what is now. not what was. She I stated she does not share the same feeling about "all brick" mediums and believes several materials can be just a pleasing. She stated she is willing to accept the proposal as is and does not believe precast results in more maintenance than other surfaces. She stated she would hate I this issue to result in a division between the Church and City and hopes an agreement can be reached. Councilmember Aplikowski stated she supports the new proposal if the Church is willing to follow through on it. She stated, perhaps, the questions were not timely enough, words I clear enough, or presentation correct. Councilmember Aplikowski stated she can make this compromise and live with the revised proposaL Ie Mr. Logelin stated he just wanted to state their opinion, as the Council had requested they do. He stated he is willing to present the revised plan to their elders and does not want this to result in a fractured relationship. Mr. Logelin stated they will also take a closer look at their plans and I reiterated they did not do anything intentionaL I Councilmember Malone asked what happens if the Church does not approve the revised proposaL He stated he does not know if the Council can approve of the revised plan if the Church does not want to approve it. I Mr. Rickenbach asked the Senior Pastor if he is willing to support the revised plan. Mr. Vaageness stated he wilL Mr. Rickenbach stated he just wanted to present his opinion in a public I forum. Councilmember Malone noted that NHLC is working with one of the biggest builders in the I metro area and if the Church did not know, the contractor should have known. Councilmember Malone expressed reluctance to consider approval if it is not known whether the Church will approve the revised plan. I Councilmember Keirn stated she believes that NHLC has the best of intentions and, even with the architect, maybe he should have known differently but there was a lack of communication. I Council member Keirn stated she does not believe NHLC is intending to misrepresent anything and they must work under a council just as the City does. ~ MOTION: Keirn moved and Aplikowski seconded a motion to approve the PUD amendment based on the elevation presented on Exhibit A-I dated November 4, 1997. I " -' r:'1 ,? 'J . ;,n: ~ -:... ~ /~\ ::: , ARDEN HILLS CITY COUNCIL - NOVEMBER 10. 1997 ',' tru _ !16 ,.", ~ ;, Mr. Vaageness stated he does not get personally involved and delegates that responsibility. He I e. stated that on behalf of the Church and those present, all want a good working relationship with the Arden Hills City CounciL He apologized for the misunderstanding and stated that he understands how the Council reached their conclusions. He stated he hopes this will not be a barrier for future relationships. Mr. Vaageness stated he believes the NHLC council will give I approval to the revised plan. Councilmember Hicks asked if the motion should include dimensions as indicted on the I elevations presented on the overhead. Mr. Ringwald reviewed that the brick areas are 8 feet horizontal by 5 feet vertical Councilmember Hicks requested the motion be amended to include these dimensions. . Councilmembers Keirn and Aplikowski accepted the friendly amendment. I Councilmember Aplikowski requested the contractor be careful in dealing with Staff to assure no I future misunderstanding. She encouraged that all issues be discussed fully between the contractor and City Staff Councilmember Malone stated he will vote to support the motion because it makes good I business sense but he is unimpressed with how it got to this point. The motion carried unanimously (5-0). e. c. Miscellaneous Construction Projccts I 1. 1998 Cummings Park Washout Restoration, (Glenn Rehbcin Excavating, Inc.), Final Pay Estimate . Mr. Fritsinger explained that Glenn Rehbein Excavating, Inc. was the low bidder for the Cummings Park wash-out repair at $30,905. It was noted that a product called "Stay-Turf' was I recommended by Rehbein's turf specialist in lieu of rip rap for the top portion of the washed out area. Mr. Fritsinger advised that the City Engineer concurred with the proposed change from . using all rip rap. This change resulted in a deduction of $3 ,500 from the original contract price. The project has been satisfactorily completed for $27,405 and Staff recommends approval of the final pay estimate. I MOTION: Hicks moved and Malone seconded a motion to authorize payment of the final pay estimate to Glenn Rehbein Excavating, Inc. for the Cummings Park wash-out I repair project in the amount of$27,405. The motion carried unanimously (5-0). D. Resolution #97-54, Receiving Feasibility Report and Calling for Public Hearing in I the Matter of the 1998 Sfreet Improvemenf Projcct Mr. Stafford noted the Council received the feasibility report for the 1998 Street Improvement .. Project at its September 8, 1997 meeting. This report outlined the scope of work proposed and provided cost estimates for the 1998 Street Improvements. Since that time, the Round Lake I I in) c, :-i~ i 'C "if " ~ ,....... !g U'.1 :"''"'J - . ARDEN HILLS CITY COUNCIL - NOVEMBER 10. 1997 17 I .. Road reconstruction portion of the project has been temporarily removed from the list of streets to be reconstructed. Staff has elected to continue with the Round Lake Road reconstruction as a stand-alone project at a later date. Due to the removal of Round Lake Road from the project, there is a significant reduction in the total cost of the improvement. Mr. Stafford stated that Staff I is requesting a second review of the feasibility report. Funding for Round Lake Road is expected from MSAS Construction Funds and assessments to benefiting property. I Mr. Stafford stated Staff recommends that the Council consider and approve the proposed resolution to receive the feasibility study and call for an informational meeting to be held on I November 17, 1997, and a public hearing to be held on December 8, 1997, regarding the 1998 Street Improvements. It was noted that Staff realizes fhat the Council may wish to reduce the scope of work involved following the November 17, 1997 informational meeting due to the I higher than budgeted costs. Staff proposes to spend approximately $510,000 for the 1998 Street Improvements. I MOTION: Malone moved and Hicks seconded a motion to adopt Resolution #97-54, Receiving Feasibility Report and Calling for Public Hearing in the Matter of the 1998 Street Improvement Project. The motion carried unanimously (5-0). I E. Resolution #97-56, Electing to Confinue Participation in the Local Housing Incentives Account Program Under the Metropolifan Livable Communities Act .. Mr. Ringwald explained that the City has not been a permanent subscriber to the Liveable Communities Act. The Metropolitan Council has prepared a smaller resolution process fa I indicate whether the City wants to participate. Staff is requesting the Council approve Resolution #97-56, electing to continue fo participate in the Local Housing Incentives Program I under the Metropolitan Livable Communities Act for the calendar year of 1998. In response to Mayor Probst, Mr. Ringwald advised this is for one year. I MOTION: Aplikowski moved and Keirn seconded a motion to adopf Resolution #97-56, Electing to Continue Participation in the Local Housing Incentives Account I Program Under the Metropolitan Livable Communities Act. The motion carried unanimously (5-0). I F. 1998 League of Minnesota Cities and Association of Metropolitan Municipalities, 1998 Legislative Priorities and Policies I Mr. Fritsinger advised that the Association of Metropolitan Municipalities (AMM) will be meeting this week and Staff would like to forward Council recommendations. He suggested the following which relate to the City's goals and policies: I I) Levy limits/mandates .. 2) Loeal authority 3) Public right-of-way to protect the City's rights 4) Purpose of metropolitan government structure I 5) Transportation funding and tumbacks "" :;:;.. 1, ~s 'if I \n .,!"'-J 1\ ,,..,, '\ ARDEN HILLS CITY COUNCIL - NOVEMBER 10. 1997 .~t ! ~ , ! """ I " :, 18 ~ u .... 6) Criteria for Metropolitan Government I -I Mayor Probst stated the issues of transportation funding and right-of-way are currently the greatest impact to Arden Hills. The Council indicated consensus with Mr. Fritsinger's proposaL I Mr. Fritsinger recommended the following for the League of Minnesota Cities (LMC) key policy I points: 1) State local fiscal relations/levy limit issue and property tax change I 2) Adequate funding for transportation 3) Unfunded mandates The Council indicated consensus with Mr. Fritsinger's proposaL I ADMINISTRATOR COMMENTS I Mr. Fritsinger reported that final action on issuance of bonds has been scheduled for the I November 24, 1997 meeting and requested the Council formally authorize a special meeting on November 17, 5:00 p.m., at the Army Reserve Center. MOTION Malone moved and Hicks seconded a motion to direct Staff to schedule a special .. Council meeting on November 17, 1997, at 5:00 p.m., at the Army Reserve Center. The motion carried unanimously (5-0). I Mr. Fritsinger suggested the Council may wish have a preview of materials proposed to be presented at the Truth in Taxation hearing scheduled for Thursday, December 4, 1997 at the I Army Reserve Center. Mr. Fritsinger suggested the Council consider an earlier start time for the November 24, 1997 regular Council meeting to review those materials. MOTION Malone moved and Keirn seconded a motion to direct Staff to reschedule the I November 24, 1997 City Council meeting to begin at 7:00 p.m., for preview of I presentation items for the December 4, 1997 Truth in Taxation hearing. The motion carried unanimously (5-0). Mr. Fritsinger introduced Gregory Brown, BRW, Inc. who will be acting as the City's eonsultant I engmeer. Mr. Fritsinger advised that the Business Development Committee had discussed an interest in I finalizing the marketing brochure and would like to attempt to bring that to closure. He asked the Council to consider referring the brochure back to the Business Development Committee. I The Council concurred. Mr. Fritsinger provided an update on the Welsh Development project and reported that the .. stormwater ponds have been redesigned and reduced in size. This information was forwarded to Nagele as the pond was the last item which remained to be resolved with them. The railroad is I - . .. ID: ~. 1: ,-;c ,? '~'I ::J 11 I,~ ARDEN HILLS CITY COUNCIL - NOVEMBER 10. 1997 1(;, J1! ,; 19 .;'l v" " - I looking at the easements necessary to do the utility work and that issue should be resolved I. shortly. Mr. Fritsinger reported on utility work which has started and is moving forward. I COUNCIL COMMENTS I Councilmember Hicks provided an update with regard to fee title on Lindey's triangular pieces of property. He advised that he had asked Tom Mulcahy to provide an opinion to the City. Mr. I Fritsinger stated he had spoken with the City Attorney and Parks and Recreation Director about this and recommends a conversation among all parties. I Councilmember Hicks reported that he is unable to attend the Northwest Youth and Family Services meeting this week. I Councilmember Malone stated the Lake Johanna Volunteer Fire Department will meet to discuss if they should increase their benefits. He provided an update regarding this issue and urged caution so the City is not responsible for making up the difference. Councilmember Hicks I requested Council direction. Mayor Probst stated this is an issue for contract discussion. Councilmember Malone concurred. -. Mayor Probst supported as high a limit as possible to better protect the City. Councilmember Aplikowski indicated support up to 95 percent and no lower than 90 percent. I The Council concurred. Councilmember Aplikowski stafed she is glad to see progress made wifh Ryder Truck and the I proposed Arden Hills signage. - Councilmember Aplikowski stated she spoke with Highway 10 residents about their concern with the North Heights Lutheran Church development and the problem of parking lot lights shining into the new development. I Councilmember Aplikowski reported that a resident approached her stating they feel bad that the City is treating the Nixon family so rough, to which she provided an explanation of the City's I position. Councilmember Keirn asked if all need to be present next Monday in case she is absent. Mr. I Fritsinger stated only a majority vote is needed. Mayor Probst reported on the facilities survey done in the Mounds View School District I regarding athletic facilities and suggested discussion be held at the November 24 meeting regarding Arden Hills taking the lead on TCAAP with other cities participating in the cost. .. Mr. Fritsinger stated in addition to other cities, Ms. Walsh is meeting with the Athletic Association to see if they will also participate. They have also talked about the cost and estimate I it will cost $2,000 to $3,000 to prepare a design; not a large investment by anyone party. @~~ $if . '. ARDEN HILLS CITY COUNCIL - NOVEMBER 10. 1997 l ~ 20 ADJOURN . MOTION: Keirn moved and Hicks seconded a motion to adjourn the meeting at 10:42 p.m. -. The motion carried unanimously (5-0). . I Dennis Probst Brian Fritsinger Mayor City Administrator I NOTICE OF MEETINGS The next regular City Council meeting will be held November 24, 1997, at 7:00 p.m. at the New I Brighton Council Chambers. I I _I I I I I I I I .. I - - DRAfT - MINUTES - CITY OF ARDEN HILLS, MINNESOTA -. WORKSESSION MONDAY, NOVEMBER 17, 1997 - 4:45 P.M. - AR1vIY RESERVE CENTER, 4655 LEXINGTON A VEl'iUE NORTH I CALL TO ORDER I Pursuant to due call and notice thereoC Mayor Dennis Probst called to order the City Council Worksession at 4:55 p.m. Present were Councilmembers Dale Hicks, Beverly Aplikowski, and Paul Malone; City Administrator, Brian Fritsinger; Community Development Director, Kevin I Ringwald; City Accountant, Terrance Post; Public Works Superintendent, Dwayne Stafford; Parks and Recreation Director, Cindy Walsh; and Administrative Secretary, Sheila Stowell. I Councilmember Susan Keim was not present. APPROV AL OF MEETING AGENDA I MOTION: Aplikowski moved and Hicks seconded a motion to approve the meeting agenda for the November 17, 1997 Worksession. The motion carried unanimously (4-0). I CITY ISSUES - SHORT TERM I. a. Committee Review Me Fritsinger reviewed the status of the City's existing committees, commissions and task forces as a follow up to the Council's initiation of structural revisions implemented I in 1997. Mr. Fritsinger summarized comparisons of each group's Mission Statement, goals, membership list and accomplishments to-date, and sought direction from the City I Council as to 1998 plans, confirmation of interest by current members, and advertisement for vacancies. I Discussion included the reorganization of existing volunteer groups, and tpe identification of possible additional task forces including; Youth Commission, City Facilities Task Force and City Communications Task Force. I Mayor Probst informed Councilmembers and staff that the joint Youth Commission for the Cities of Arden Hills and Shoreview was planning their initial meeting in December, I 1997. Further discussion included the need to re-energize several existing committees, ways to I express and define Council expectations, communication responsibilities between Council Liaisons and committee volunteers, and how to make the citizen groups more productive overall. It was the consensus of the City Council that broader community I involvement should be the main goal of any committee structure. .. I on" ''*T - .; i" t . );~t\.H ' - ARDEN HILLS CITY COUNCIL WORKSESSION - )IOVEMBER 17. 1997 ~ - . Council Liaisons ",'ere requested to seek input from existing committee. commission and .- task force members at their December meetings regarding. I) whether individual - members wished to continue serving in \998; 2) what specific projects committee I members thought were timely; and 3) how the committee sees itself and its purpose in the overall local city government process. Staff was directed to develop a list of specific projects to be distributed at the Town Hall I meeting. and seek interested applications from those in attendance. i\.hyor Probst requested that additional discussions take place following com'mittee input and the To\\n I Hall meeting applications. Councilmembers briet1y reviewed a proposed letter of appreciation for this year's I committee volunteers. b. Town Hall Meetin!!, Preliminarv Planning I Mr. Fritsinger outlined preliminary preparations for the 1998 TO"TI Hall meeting scheduled for Saturday, January \0, 1998 at Bethel College. I Discussion inclllded how best to handle the "Question and Answer" portion of the meeting to accommodate the greatest number of requests; inclusion of civic .1 organizations; highlighting pending City Hall construction; and advertising and promotion of the event. It \vas the consensus of the City Council that the pending City Hall construction be used I as a cornerstone for the meeting. Staff was directed to proceed as outlined similar to last year's meeting. I CITY ISSUES - LONG TERM . I , a. Councilmember Malone - Review City LogolDiscuss Historv & Future Councilmember Malone reviewed the history and development of the City's existing logo I and various issues related to the usage of this symbol. ML Malone addressed various areas to be considered if the Council were to pursue a I revised logo, including; definition of the City's identification and recognition; the message and image the City wants to communicate; consistency and continuity; implications in conjunction with proposed signage for a reconstructed Hwy. 96; and I important qualifications to look for in potential designers. Staff was directed to pursue proposals from several designers for a potential revised logo I for the City. .. I , - DRAfT - - ARDEN HILLS CITY COUNCIL WORKSESSIO(.l - NOVEMBER 17. 1997 3 - -. . b. Personnel - 1. Personnel Policv Manual Review . Mr. Fritsinger reviewed the draft Personnel Policy Manual as prepared by staff and Labor Relations Associates, and compared it's content with that of Chapter 19 I of tile City's existing MLmicipal Code. Mr. Fritsinger stated that the City Council had elected to remove the Personnel Policy for City employees from the Municipal Code as part of the coditication process. I Following further discussion, staff was directed to pursue revisions to the City's I current vacation and sick leave benetits, provision of long-term disability insurance, severance package revisions, and various employee incentive programs as generally discussed, for tinal Council review and consideration. I 2. Emplovee Service Recognition Program Mr. Fritsinger reviewed various options regarding the City's bene tit package and I employee service recognition and how the City, as an employer. fit into the broader market. Me. Fritsinger stated the City Council may wish to consider differing levels of recognition for different departments and responsibility levels, I. and not just consider longevity issues. Me. Fritsinger also reviewed employees' requests for recognition of the importance of balancing their job with their personal lives. I Councilmembers and staff again reviewed those items addressed during discussion of the City's Personnel Policy revisions. I Staff was directed to draft a proposed incentive program to Council for review and consideration. I .. MISCELLANEOUS ITEMS I Trufh-In- Taxation Bench Handout Mr. Fritsinger distributed a bench handout from Ramsey County for Council review, I which Mr. Post will be incorporating into the Truth-In-Taxation public hearing scheduled for Thursday, December 5, 1997. I December. 1997/Januarv. 1998 City Council Meetin~ Schedule Me. Fritsinger reviewed various Council meeting dates, and requested direction from Council regarding the December meetings due to the holidays and the January, 1998 I organizational meeting and pending Council meetings. .. I ------ DRAFT - . - ARDEN HILLS CITY COL0iCIL \VORKSESSION - NOVEMBER 17. 1997 4 - - Staff was directed to revise the meeting schedule as follows: .- . December 29, 1997 Regular Council Meeting Cancel - January 2, 1998 Organizational Meeting Cance I' I January 5, 1998 'Council Organizational I and Regular Meeting Schedule January 12, 1998 Regular Council Meeting Cancel I Zonin~ Ordinance Revisions I Councilmember Malone requested clarification ot'apparent amendments made to the City's Zoning Ordinance brought to his attention by a citizen, regarding the storage of I recreational vehicles in residential areas. Staff was directed to review the history of this amendment and forward this information I to the City Council for further discussion, Community Bond Rating .1 Mayor Probst addressed the favorable "A+" bond rating received by the community, and commended staff on their work in providing the necessary information to the rating I agency, Standard and Poors. ADJOURL'f I MOTION: Hicks moved and Aplikowski seconded a motion to adjourn the meeting at 7:50 p.m. The motion carried unanimously (4-0). . I , I I I I .. I I CITY OF ARDEN HILLS PAGE 10F3 I ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 11/24/97 COUNCIL MEETING Ie CLAIMS PAID SINCE LAST COUNCIL MEETING (11110/97) ....:.IJ I CKdI'ICKiDA'lEVENDOR I AMOlJNTTOOMMEI'ttS I I I 13018 11114/97 Public Emolovees Retirement Association 2,553.14 First N ovem ber P avroll 13019 11114/97 ICMA Retirement Trust - 457 1,401.92 First November Pavroll 13020 . 11/14/97 State Capitol Credit Union 3,106.69 First November Pavroll 13021 11114/97 Daniel McCallum - Reolacement for Lost Checks 12724 & 12893 I I 13022 11114/97 A -1 Hvdraulic Sales & Service 86.14 Vehicle #106 - Hydraulic Hoses 13023 11114/97 Accurate Press. Inc. 127.80, Winter Recreation Flyer I 13024 11114/97 American Ex~~lsior Comoanv 64.16 Erosion Netting Trail Repair I I 13025 11/14/97 AmeriPride Annarel & Paoer Sales 28.32 Uniform Purchase - McKinnev 13026 11114/97 Animal Control Services, Inc. ".,- 271.20 Do. I Cat Enforcement 10/10 10/30 13027 11114/97 Arden Hills North Townhomes Association 750.00 City's Share Trail Work 13028 11114/97 AT&T (Kansas City) 22.92 Current Invoices Lon Q: Distance I 13029 11114/97 Berrv Bearin. Comoanv 77.68 Vehicle #106 - Sander Bearings 13030 11/14/97 Bifrs, Inc. 88.34 Portable Toilets, Oct. - Cummin.s I Hazelnut 13031 11/14/97 Bover Ford Trucks, Inc. 13.10 Vehicle #101 Renair Parts 13032 11/14/97 LuAnn Brunn 200.00 City Hall Janitorial Services, 11115 12/15 Ii , I 13033 11114/97 - Davies Water Equinment Comnanv Four Reoair Clamos , 365.42 13034 11114/97 Frattallone's Hardware Stores 75.43 October Purchases Parks and P.W. 13035 11/14/97 Kath Comoanies 9.621 Lubricants I 13036 11/14/97 Knox Lumber Comoanv 16.52 Paint - Park Maintenance 13037 11/14/97 Milsolv Minnesota Corporation 118.68 Hvdrant Anti - Freeze -- 13038 11/14/97 Rehbein Excavatin. Comoanv 27,405.00 Repair Washout - Cummin.s Park 13039 11/14/97 i Ron-Son Contractors -- 92.00 Refund Water Permit #2702 Ie 13040 11/14197 ' Sam's Club 123.35 Supplies - Recreation Deoartment 13041 11/14/97 Scherer Bros. Lumber Comoanv 16.48 Vehicle #101 Side Boards 13042 11/14/97 Software Tailors 118.52 Troubleshoot Printer Problem 13043 11/14/97 Timesaver Off Site Secretarial ! 23.75 EDA Meeting - 10/27 I , 143.75 Council Meeting - 10/27 ,I 87.00 Planning Commission - 11105 " 13044 ' 11114/97 Midwcst Asohalt Corooration 288.10 Road Materials W/Discount Ii 13045 11114/97 Clyde Orlando 4.45 Refund - Overpayment, Utilitv Account #880 I 13046 11114/97 Postmaster, S. Paul 800.00 Posta.e - Permit #1962 I 13047 11114197 DCA, Inc. FSA Department 649.28 Reimb. Fritsinger, Walsh and Moonev 13048 11114/97 United States Postal Service -- 400.00 Office Postaoe - Pitney Bowes !i .J I ~ Subtotal - Paid Claims 39,5~8.7611 I Paid Claims From Above - 39,528.76 Add Unpaid Claims, Page 3 of 3 - 45,013.77 I Total Accounts Payable Claims for Council Approval, 11/24/97- 84 542.53 I I Note: Cbecks for unpaid claims totaling $80,757.62 were mailed on November 12th, 1997 after approval at the November 10th I Council Mccting. They were check numbers 12980-13017. This sequence corresponds to unpaid temporary numbers T1 - T38. Check numbers 12978-12979 were used for .. alignment. CUUM" I I CITY OF ARDEN I1ILLS PAGE20F3 I ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 11/24/97 COUNCIL MEETING . I UNPAID CLAIMS REGISTER: I InlMlt#IOCDA'lElVl'>NDOll AMOi./lrtICOMMEN'l'S. I I I TOI 11/25/97 Aid Electric Service, Inc. 414.49 Repair Fluorescent Fixtures I T02 11125197 American Medical Security 440.14 December Insurance T03 11125197 American Stores, Inc. 47.11 Vehicle #110 Repl accmen t Parts T04 11/25197 Animal Control Services, Inc. 2tO.55 Do" I Cat Enforcement. 10/31 11/10 T05 11125197 Bradlev & Deike, P.A. 2,125.00 Legal Services October I T06 11125197 Business Forms & Accounting 158.17 Payroll Checks - 1,000 521.68 Accounts Pavab1e Checks - 2,500 T07 11125197 Carlson Equipment 6,284.58 Erskine Snow Blower and Attachments T08 11125197 Lisa Marie Carlson 24.00 Refund - Vacation Dav Event I T09 11/25/97 Connelly Industrial Electronics 131.30 Work at Booster Station and lifts TlO 11/25/97 Corporate Express 207m Various Office Supplies T11 11125197 Davanni's 39.41 Council Worksession - 11/17 if Tl2 11125197 Davies Water Equipment Company 1,079.91 Water Main Repair Sleeves II I! I Tl3 11125197 DCA, Inc. 310.00 FSA Administration Fee - 4Q97 .~ ,______J! Tl4 11125197 Fra Dor Black Dirt & Recvcle _.~--- 47.15 BI ack Dirt Park Department " Tl5 11/25/97 Franklin Covey _ 35.46 Storage Case - Office :' Ii Tl6 11/25197 Gopher Sport 133.28 Recreation Suvvlies II I Tl7 11125/97 Gopher State One Call, Inc. 66.50 October Service :1 Tl8 II/25197 W. W. Grainger, Inc. 82.02 Grab Bar, City Hall & Booster Supplies " Tl9 1II25197 Green lights Recvclin~, Inc. 67.92 Hazardous Waste Pickuv '! Ie no 11125197 Hammes Sand & Gravel 47.92 Clean FiJI - Water Main Break i T21 1II25197 Sharon Hanzalik 180.00 Editor November Newsletter T22 II/25197 I Teri Hoxmeier 24.00 I Refund - Vacation Day Event __ T23 II/25197 Hvdro Supply Company 2,033.42 Water Meters - Commercial Retrofit Proiect I T24 11/25197 LU.O.E. Local 49 Frin~e Benefit Fund 5,850.00 Insurance, December through Februarv. 1998 T25 II/25197 Independent School District #621 1,000.00 Facility Planning Fees 436.31 ' Building Suvervisor Costs - Winter 1997 T26 11125197 I Beth Jackson 48.00 Rcfund "':.Vacation Day Event (2) I T27 II125197 Lori Kardell Reimbursement - Halloween Suvvlies ---- 15.92 T28 11125197 KinkD's 7.67 Copies North Hei~hts Church Addition T29 II/25197 Knife Lake Concrete 77052 Curb and Guller Work I no 11125197 LiJlie Suburban Newspapers, Inc. 21.95 Public Hearinl! Notice Plannin~ Case 97 23 T31 11/25/97 McCallum Transfer~ Inc. 18.25 Courier Service ------..-- T32 II/25197 Medica Health Plans 3,161.68 DecernberInsurance T33 11/25197 Midwav Ford 69.37 Van for City Tour, 10/30 (Standard & Poor) I T34 II/25197 Mike's Tree Service 906.32 Tree Removal - 1600 Lake Johanna Blvd. T35 11125197 Minnesota Mutual 51850 December Insurance T36 11125197 Laura Myers 24.00 Refund - Vacation Day Event T37 II/25/97 New Brighton Parks & Recreation 60.00 Adantive Recreation Teen Club (2) I T38 11/25197 Diane Nigro 16.00 Refund "Krazv Krafts" T39 11125197 Northern States Power Company 6.28 Current Invoice T40 11125197 Diane Orsello 16.00 Refund - "Krazv Krafts" I T41 11/25197 Peterson, Fram & Bergman, P.A. 4,192.41 Legal Fees October 3.675.90 Prosecution Fees T42 11/25/97 Sharon Peterson 24.00 Refund - Vacation DavEvent T43 11125197 Plaisted Companies, Inc. ------. 1,019.5t Road Materials I T44 11125197 Marilvn Radmer 16.00 Refund - "Krazv Krafts" ~ITotal, Page 2 of 3 CarriedF9rward --- 36,585.67JI . .. c'"""" I I . CITY OF ARDEN HILLS PAGE30F3 I ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 11124/97 COUNCIL MEETING I- UNPAID CLAIMS REGISTER (CONT.): I ItEMp.I1..I.CiCDATEI....VENDOR -. -_..~- --._. -.- . . AMOUNT i.. COMMENTS I I I T45 11/25197 I Ramsey County 1.220.89 Striping of Streets I 500.93 TIF Administration Expenses - 1996 33.32 Payment #7 - Highway 96 (Shoreview) 950.61 Diesel and Unleaded Fuel - Octoher T46 11/25197 Ri~id Hitch Incoroorated 17.97 Vehicle #TL 12 Hitch Lock I T47 11125197 Kevin Ringwald 29.03 Reimbursement - Mileaee and Meeting T48 11125197 Antoinette Ritacco 10.00 Refund Woodworlcin~ Class T49 11125197 Sanders Wacker Bercly, Inc. 1,951.12 Highwav 96 Task Force Payment #3 T50 11/25/97 Sereo Laboratories 339.00 Water Tests - October and November I T51 11/25/97 John Shaw 48.00 Refund Vacation Day Eyent (2) T52 11/25197 City of Shoreview 2,187.88 Fall Cleanup Day T53 11125197 Software Tail crs 73.90 Extender Kit Printer T54 , 11/25197 Standard Electric Company, Inc. 110.50 Refund Electric Permit #97 322 I T55 11/25197 SteppinRStone_l}1eatre. -_._~- 216.00 Creative Dramatics Class T56 11125197 Sheila Stowell 55.86 Reimbursement Milea~e and Supplies T57 11125197 }' arget Stores 161.80 Supplics Recreation Deoartment I T58 11/25197 Thermex Corporation 153.54 Refund Surcharge Overoavment T59 , 11125197 Timesaver Off Site Secretarial 263.75 Council Meeting - 11/10 Ii T60 11125197 Debra Thornton 24.00 Refund - Vacation Dav Event -- T61 11/25/97 DOll cl as Vavroskv 22.00 Refund Soccer lei T62 11/25/97 Joani Werner 10.00 Refund Woodworking Class T63 11125197 Linda Widstrand 48.00 Refund - Vacation Day Eyent (2) . .-.. .- I Subtotal, Page 30D 8,428.10 II I Pa.e 20D Brought Forward 36,585.6711 I Total Unpaid Claims 45.013.771 I I I I I I o'"^"'" .. 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CITY OF ARDEN HILLS ~ MEMORANDUM DATE: November 18, 1997 I TO: Brian Fritsinger, City Administrator V I FRO:YI: Dwayne Stafford, Public Works Superintendent S- SUBJECT: Final Payment for 1996 Street Improvements I Background The City of Arden Hills awarded T A Schifsky & Sons Inc., the 1996 Street Improvement I Project. Their bid was $379,973.43; however, some quantities on the project were different from the original estimate resulting in a final cost to the City of $362,877.82. Three (3) previous I payments totaling $338,714.95 have been made on this project. This results in a balance of $24,162.87 owed to T A Schifsky. I Punch List The Public Works Superintendent has composed severalllsts of items to be corrected on this project, but at subsequent inspections it was found that all items were not corrected. On Ie Monday, November 17, 1997, the last of those items was corrected to the satisfaction of the Public Works Superintendent. I Recommendation The City of Arden Hills Public Works Superintendent recommends Council consider and approve final payment for the 1996 Street Improvement Project to T A Schifsky in the amount of . $24,162.87. . DS\jt I I I I it I , '1 PARTIAL PAY.\t&''T E.'rIT\tAIT I NO.4 .. FRO~f: [.Det:-96 TO: 30-Sep-97 I CONTRACTOR: T.A. SCHIFSKY & SONS, INC. ADDRESS: 2370 HIGHWAY 36, N. ST. PAL"1., MN 55lQ9 O\Th'ER: CITY OF ARDEN HILlS, MINNESOTA I PROJECT: 1996 STREET MA1.\lTENANCE Uv1PROVEME.'-ll' (520-068.30) COi\lPLETION DAlE A.\.IOl.:;-'T OF COl'lTRACT: I ORIGINAL: SEPTEMBER D. 1996 ORlGIN'AL: S 379,973.43 REVlli"'ED: OCTOBER 18. 1996 REVISED: S 397,890.43 I 'lc.HFnm'F. 1 fl OAK 4VF.l"ol1::F I 1 CLEAR AND GRUB ACRE 0.25 1,100.00 0.00 0.00 0.25 275.00 2 RBfQVE C~fP PIPE LF 53 11.00 0.00 0.00 53.00 533.00 I 3 RErfQVE CATCH BASIN' EA 1 220.00 0.00 0.00 2.00 440.00 . COM.\10N EXCAVATION (P) CY lOlO 4.45 0.00 0.00 2.010,00 3,944.50 5 SUBGRADE EXCAVATION CY 1850 4.45 0.00 0.00 1.368.00 6,087.60 ~ , SELECT GRA.'\JULAR BORROW - CV CY 1850 7.00 0.00 0.00 1.368,00 9.576.00 7 STJBGRADE PREPARATION RDSTA 15 125.00 0.00 0.00 15.00 1,IHS.OO 8 TOPSOll.. BORROW. CV CY J50 6.00 0.00 0.00 150.00 900.00 I 9 AGGREGATE BASE.. ClASS SA TN 2350 7.25 0.00 0.00 2,350.00 17,037.50 10 MIll BITUMINOUS SURFACE SY 90 1.50 0.00 0.00 10.00 15.00 11 TYPE 411\ BITUMINOL"S WEAR COURSE TN 410 22.50 0.00 o.ao 410.00 9.21$.00 I 12 TYPE 31B BITU1HNOUS BASE COURSE TN 530 21.50 0.00 0.00 504.76 10,852.34 13 2" BITUMINOUS DRIVEWAY PAvalENT SY <90 10.00 20.00 :200.00 575.00 5,750.00 1< BmJMINOUS FOR TACK COAT GAL 220 1.00 0.00 0.00 220.00 2~O.OO I 15 SUR.\10UNTABLE CONC. CURB & GUTTER LF 3555 6.40 0.00 0.00 3.576.00 22,836.40 16 CONCREI'E MEDIA...'l TAPER EA 1 220.00 1.00 220.00 1.00 220.00 17 6" CONCREIE DRIVEWAY PAVEMEL'IT SY 1<0 27.66 49.00 1,355.34 169.00 4,674.54 I 13 6' CONCRETIl DRNEWAY APRON SY 260 27.66 8.00 221.28 276.00 7,634.16 19 Ir;LET PROTECTION EA 5 82.00 0.00 0.00 5.00 410.00 20 SODDING, TYPE IAWN & BOULEVARD SY 4000 1.47 0.00 0.00 2,820.00 4,145.40 I 21 4. PERFORATED HDPE PIPE DRAIN WITH LF 3555 3.00 0.00 0.00 2,750.00 3,250.00 TYPE I GEOT.EXITI...E SOCK 22 DRAIN TILE CORE CONNECTIONS EA 6 165.00 0.00 0.00 6.00 990.00 I 23 IS" Rep SAFETY APRON EA 2 682.00 0.00 0.00 2.00 1,364.00 24 12. Rep PIPE CL ill. DESIGN 3006 LF 81 27.50 0.00 0.00 81.00 2,227.50 25 IS" Rep PIPE CL m, DESIGN 3006 LF 47 31.90 0.00 0.00 15.00 2,392.50 I 26 CONSTRUCT 1-fA..'ffiOLE, STOR.\1 48. DIA. EA 1 1.100.00 0.00 0.00 2.00 2,200.00 27 CONSTRUCT CATCH BASIN, 24" x 36. EA . 935.00 0.00 0.00 3.00 2,805.00 28 RECONSTRUCT MAL'lHOLE EA 1 830.00 0.00 0.00 1.00 880.00 .. 29 ADJUST FRA.ME A.."fD RING CASTING EA 8 125.00 0.00 0.00 8.00 1,000.00 30 ADJUST V AI. VE BOX EA 1 75.00 0.00 0.00 1.00 75,00 31 REF AIR BROKEN VALVE BOX EA 1 220.00 0.00 0.00 l.00 2'20.00 I n: \clencal\520\S2006S#4 PAGEl 520.063-30 I I it I 32 RANDOM RIP RAP. CLASS 3 CY 3.6 27.50 0.00 0.00 3.60 99.00 33 FURNISH & PLANT SHRUB EA 12 40.00 0.00 0.00 (2.00 480.00 34 WOOD FIBER BU.'IKET. TYPE REGUl.AR SY 100 1.76 0.00 0.00 100.00 176.00 I 35 sll..r FE;-.lCE PREASSB1BLED LF 250 2.00 0.00 0.00 0.00 0.00 36 SEEDING ACRE 0.25 3,030.00 0,00 0.00 0.00 0.00 I T SCHEDULE 1.0 OAK AVENUE-TOTAL 1,996.62 134,910.44 ~c:HFn(!l F 2 0 FmF. (;JlU:T F. I l CLEAR A..~D GRUB TREE EA 1 150.00 0.00 0.00 0.00 0.00 2 REMOVE Rep PIPE LF 68 11.00 0,00 0.00 0,00 0,00 3 REMOVE CATCH BASL'i EA 1 220.00 0,00 0.00 1.00 220,00 I 4 R.E\{OVE CONCREIE CliRB & GUTTER LF 50 2.50 0.00 0.00 $0,00 125.00 5 SALVAGE WOOD FENCE LS 1 200.00 0.00 o.ao 0.00 0.00 6 COMMON EXCAVATION (P) CY 870 4.45 0.00 0.00 870.00 3,:H1.50 I 7 SUBGRADEEXCAVATION CY 700 4.45 0.00 0.00 525.00 2,336.25 8 SELECT GRA.~UI..AR BORROW. CV CY 700 7.00 0.00 0.00 525.00 3,675.00 9 SUBGRADE PREPARATION RDSTA 3.5 150.00 0.00 0.00 3.50 525.00 Ie 10 TOPSOIL BORROW. CV CY 110 6.00 0.00 0.00 50.00 300.00 11 AGGREGATE BASE -. CLA.SS SA TN 870 7.25 0,00 0.00 870.00 6,307.50 12 MILL BITUMINOUS SURFACE SY 50 2.50 0.00 0.00 6.00 15.00 13 TYPE 41A BITUMINOUS WEAR COURSE TN 180 23.00 0.00 0.00 180.00 4,140.00 I 14 TYPE 31.B BITUMmous BASE COURSE TN 125 22.00 0.00 0.00 214.34 4,715.4S 15 2" BITUiMINOUS DRIVEWAY PAVEMENT SY 110 10.00 0.00 0.00 100.00 1.000.00 16 BITUM!N"OUs FOR TACK COAT GAL 9S l.00 0.00 0.00 95.00 95.00 I 17 4' CONCRETE WALK. SF 50 3.08 0.00 0.00 100.00 308.00 18 B618 CONCRETE CURB & GtiTI1Ut LF 870 7.90 0.00 0.00 750.00 5,925.00 19 6' CONCRETE DRIVEWAY PAVEMENT SY 60 30,76 0,00 0.00 47.00 1,445.72 I 20 6' CONCRETE DRIVEWAY APRON SY S5 30.76 0.00 0.00 70.00 2,153.20 21 CONC. PED. RA...\IP -. EXPOSED AGG. EA 1 80.00 0.00 0.00 1.00 80.00 22 INLET PROTECTION EA 2 82.50 0.00 0.00 2.00 165.00 I 23 SODDING, TYPEUWN & BOULEVARD SY 1190 1.47 0.00 0.00 900.00 1,323,00 2. 4" PERFORATED HDPE PIPE DR.A..IN wrrn LF 850 5.50 0.00 0.00 770.00 4,235.00 TYPEIGEO~ESOCK I 25 DRAIN TILE CORE CONNECTIONS EA 2 165.00 0.00 0.00 2.00 330.00 26 18" Rep SAFETY APRON EA I 632.00 0.00 0.00 1.00 632.00 27 12" RCP PIPE CL III, DESIGN 3006 LF 30 27.50 0.00 0.00 36.00 990.00 I l' IS" Rep PIPE CL III, DESIGN 3006 LF 60 31.90 0.00 0.00 0.00 0.00 29 CONSTRUCT CATCH BASIN, 24' x 36" EA 1 9'15.00 0.17 157.25 2.17 2,007.25 30 ADJUST FRAME A....'W RING CASTING EA 3 125,00 0.00 0.00 3.00 375.00 I 31 ADJUST VALVE BOX EA 2 75.00 0.00 0.00 2.00 150.00 32 RANDOM RIP RAP, ClASS 3 CY 4.6 27.50 0.00 0.00 0.00 0.00 .. 33 FURNISH & p1...fu.''H TREE EA 1 250,00 0.00 0.00 0.00 0.00 34 WOOD FIBERBUu"'U(Ef, TYPE REGULAR SY 90 1.76 0.00 0.00 0.00 0.00 lS SILT FE.l\lCE PREASSa1BLED LF 40 2.00 0.00 0.00 0.00 0.00 36 SEEDING ACRE 0.1 3,080.00 0.00 0.00 0.00 0.00 I n: \clcrical\.520\S20063t/4 PAGE 2 520-068.30 I I -. T SCllEDl..'LE 1.0 EIDE CmCLE.~TOTAL 157.25 47,494.90 I SCHFOl:JF 3 0 P.\",C.\T &.VF;"I,'liF. 1 RThfOVE CATCH BASL'\i EA 2 210.00 G.OD 0.00 2,[)1J 4~O.OO I 2 REMOVE CONCRETE CURB & GUTfER LF 25 2.50 0.00 0.00 21.00 52.50 3 CO~{MON E<CAVATION (P) CY 500 4.45 0.00 0,00 500.00 2,1'15.00 4 SUBGRADEEXCAVATION CY 375 4.45 0,00 0.00 280.0U 1,246.00 I 5 SELECT GRA..\fUIAR BORROW 4 Cv CY 375 7.00 0.00 0.00 280.00 1,960.00 6 SUBGRADE PREPAR......nON RDSTA 4 150.00 0,00 0.00 4.00 600.00 7 TOPSOIL BORROW. CV CY '0 6.00 0.00 0.00 50.00 300.00 8 AGGREGATE BASE -- CUSS SA TN 475 7.50 0.00 0.00 475.00 3,562.50 I 9 MllL BITUMINOUS SlrRFACE SV 90 1.50 0.00 0.00 10.00 25.00 10 TYPE 41A BrIl.J},m,rOUs WEAR COURSE TN 90 25,00 0,00 0.00 90.00 2,:!50.00 11 TYPE 31B BITU1HNOUS BASE COLTRSE TN 105 26.00 0.00 0.00 101.88 2,648.88 I 12 2- B.rrID.nNOUS DRIVEWAY PAVEMENT SY 110 10.00 0.00 0.00 61.00 610.00 13 BITL'MLl'.fOUS FOR TACK COAT GAL 50 1.00 0.00 0.00 50.00 50.00 14 4- CONCRETE WALK SF 90 3.03 0.00 0.00 32.00 98.56 I 15 B618 CONCRErE CURB & GUTrER LF 800 7.90 0.00 0.00 713.00 5,632.70 16 6" CONCRETE DRNE\VAY PAVEM:ENT SY 0 30,76 0.00 0.00 40.00 1.230.40 17 6" CONCRETE DRNE\VAY APRON SY 50 30.76 0.00 0.00 48.00 1,416.48 ~ 18 CONCRETE PAD. 4' WIDE EA 1 330.00 0.00 0.00 1.00 330.00 19 h'lLET PROTECTION EA 2 82.50 0.00 0.00 2.00 165.00 20 SODDiNG, TYPE LAWN & BOULEVARD SY 900 1.41 0.00 0.00 160.00 1,1l7.20 I 21 4' PERFORATED HDPE PIPE DRAIN V/ITH LF 800 5.50 0.00 0.00 476.00 2.618.00 TYPEIGEO~SOCK 22 DRAIN TILE CORE CONNECTIONS EA 2 165.00 0.00 0.00 2.00 330.00 I 23 CONSTRUCT !v1A.J.'ffiOLE. STOR..\1 48" DIA. EA 1 1,100.00 0.00 0.00 l.00 1,100.00 24 CONSTRUCT CATCH BASL."l, ::W x ~6. EA 1 925.00 0.00 0.00 1.00 925.00 25 ADJUST FR.AJ.\1E A.'1D RING CASTING EA 2 125.00 0.00 0.00 2.00 250.00 I 26 ADJUST VALVE BOX EA 1 15.00 0.00 0.00 1.00 75.00 27 TRANSPLANT 2" EVERGREEN EA 1 200.00 0.00 0.00 0.00 0,00 SCBEDL'LE 3.0 PASCAL A'VE!'-llJE-TOTAL 0.00 3l,29S.23 I Sr.HFnTJIF. 4 0 ~r('CRAc;KFN T AJ'ttj""F. I 1 SALVAGE & REIN"STALL FLARED EN"D SECT. EA 1 412.50 0.00 0.00 1.00 412.50 2 R.FJ,.:[OVE FlARED END SECTION EA 1 110.00 0.00 0.00 1.00 110.00 3 REMOVE CONCRETE CURB & GUTTER LF 200 2.50 0.00 0.00 212.00 530.00 I 4 COMMON FJ{CAVATION (P) CY 140 4.45 0.00 0.00 140.00 623.00 5 S (]BGRADE EXCA VA TION CY 0 4.45 0.00 0.00 0.00 0,00 6 SELECT GRA..J.'l"ULAR BORROW. CV CY 0 1.00 0.00 0.00 0.00 0.00 I 7 SUBGRADE PREPARATION RDSTA 6 150.00 0.00 0,00 6.00 900.00 8 TOPSOll. BORROW. CV CY 50 6.00 0,00 0.00 50.00 300.00 9 AGGREGATE BASE.. CLASS 5A TN 30 10,00 0.00 0.00 0.00 0.00 .. 10 MILLED BITIiMINOUS/SALVAGED CLASS 5 CY 310 8.45 0.00 0.00 310.00 2,619.50 11 MIlL BITUi\HNOUS Sli"RFACE SY 50 2.50 0.00 0.00 20.00 50.00 12 TYPE 41A BITUMINOUS WEAR COURSE TN 200 "24.00 0.00 0,00 169.51 4,068.24 I n: \clerieal\520\520068i14 PAGE 3 520.068-30 I I f' I 13 TYPE 3IB BITU'YfINOUS BASE COURSE DI 250 23.00 0.00 0.00 243.51 5,600.73 14 2- BITL'1fINOUS DRrvE\VAY PAVEvfE1"T SY 125 10.00 0.00 0.00 33.00 350.00 (5 BITU1HNOUS fOR TACK COAT GAL 100 LOD 0.00 0.00 100.00 lIlo.ao I 16 SUR.\lOUNTABLE cONe. CURB & GU1TER LF 200 13.20 0.00 0.00 254.00 3,352.30 17 6" CONCRETE DRIVEVlAY PAVF1rfENT 3Y [8 30.76 0.00 0,00 0.00 0.00 18 INLET PROTECTION EA , 82..50 0.00 O.DO 2.00 165.00 I 19 50DOL.,*0, TYPE LAWN & BOULEVARD SY 800 1.47 0.00 0.00 485.00 7l2.95 ,0 EDGE DRAINS LF 950 5.50 0.00 0.00 1,135.00 6,242.50 21 EDGE DRAIN CORE CONNECTIONS EA 2 165,00 0.00 0.00 2.00 330.00 22 IS" Rep SAFEIT APRON EA 1 682.00 0.00 0.00 LOO 682.00 I 23 CONS1RUCT CATCH BASIN. 24" x 36" EA 2 935.00 0.34 317.90 2.34 2.137.90 24 ADJUST FRA.\fE A.l'lD RING CASTING EA 3 125.00 0.00 0.00 3.00 375.00 2S ADJUST HYDRANT AND VALVE BOX EA 1 550.00 0.00 0.00 1.00 S50.00 I 26 ADJUST VALVE BOX FA 1 75.00 0.00 0.00 1.00 75.00 SCHEDULE 4.0 McCRACKE..~ LM'E -TOTAL 317.90 30,337.12 I ~r.HFnur R 5 () RmGFWOOn r.omn 1 COMMON EXCAVATION (f') CY 120 5.00 0.00 0.00 120.00 600.00 Ie 2 SD"BGRADE EXCAVATION CY 95 4.45 0.00 0.00 0.00 0.00 3 SELECT GRANUlAR BORROW - CV CY 95 7.00 0.00 0.00 0.00 0.00 4 SUBGRADE PREPARATION RDSTA 8.3 150.00 0.00 0.00 8.30 1.245.00 I 5 TOPSOIL BORROW. CV CY 22 6.00 0.00 0.00 2'2.00 132.00 6 AGGREGATE BASE -- CLASS SA TN 15 10.00 0.00 0.00 0.00 0.00 1 MIILED B.ITlJj\[L'WUS/SALVAGED CLAss 5 CY 195 16.10 0.00 0.00 195.00 3,139.50 I 8 MIlL BIT1.JM:n.lOUS SURFACE SY 130 2.00 0.00 0.00 341.00 682.00 9 TYPE 41A BITU1vlINOUS WEAR COURSE TN 165 24.00 0.00 0,00 214.05 5,137.20 10 TYPE 318 BITUMINOUS BASE COURSE TN 145 23.00 0.00 0.00 197.85 4,550.55 I 11 2" B['flJj\[INOUS DRIVEWAY PAVEMENT SY SO 10.00 20.00 200.00 30,00 300.00 " BITUMINOUS FOR TACK COAT GAL 80 1.00 0.00 0.00 80.00 80.00 13 BITUM:INOUS BFRM LF 1760 0.75 0.00 0.00 1.760.00 1,320.00 I 14 SODDING, TYPE U.WN & BOULEVARD SY 21S 1.47 0.00 0.00 275.00 404.25 SCHEDULE S.O RIDGEWOOD COURT-TOTAL 200.00 17,590.50 I SCHFOfJIF 6" () T Al\1F:1TJ r.J1lCTF "WAf COAT 1 BITh"MINOUS MATERIAL, CRS.2 GAL 390 0.91 0.00 0.00 390.00 354.90 I 2 FA-2, CL.C,. AGGREGATE TON 19 19.25 0.00 0.00 17.00 327.25 3 CRACK SEAL LF 190 0.62 0.00 0.00 240.00 148.80 I SCHEDl.n.E 6.0 LAl'fElTI CIRCLE SEAL COAT-TOTAL 0.00 830.95 .. SCHFnTTrF 7 0 T Al\lF.'T'TT T A:\'"F SPAT COAT 1 BITUMINOUS MATERIAL. CRS.2 GAL 875 0.91 0.00 0.00 875.00 796.25 2 FA-2, CL.C., AGGREGATE TON 44 19.25 0,00 0.00 39.00 750.75 3 CRACK SEAL LF 360 0.62 0.00 0.00 450.00 279.00 I n: \clerical\520\520068#4 PAGE 4 520-068430 --------.--- "I I .. SCHEDCLE 7.0 LA.\IEITI LA......~ SEAL COATuTOTAL D.oa 1,H'16.00 I SrlwmlTF. S 0 Fl;RNWOOll..ROAOSF.,\T COAT 1 BITUMINOUS MATERL'\L. CRS-:2 GAL :29.5 0.9[ 0.00 0.00 295.00 :263.45 I 2 FA-2, CL.C.. AGGREGATE TO~ 15 19.25 0.00 0.00 I3.0f) 150.15 J CRACK SEAL LF 180 0.62 0.00 o.on 225.(10 tW.5n SCHEDUlE 8.0 FER.'itVOOO ROAD SEAL COAT-TOTAL 0.00 653.20 I .,CJ.WOfITF lJ 0 F'F.1H"n.voon COlIRT SFAT COAT 1 BlTUML'lOUS .MATERIAL. CRS-2 GAL 255 0_91 0.00 0.00 255.00 232.05 I 2 FA-2, CL.C.. AGGREGATE TON 1J 19.2.5 0.00 0.00 1l.00 211.75 J CRACK SEAL LF ISO 0.62 0.00 0.00 2"25.00 139.50 SCHEDULE 9.0 FF..RNWOOD COURT SEAL COAT-TOTAL 0.00 583.30 I Sf~fTFnC'F. III OF.Or.F.WAT'F'R ,\WI'iIIF SP,\T COAT I 1 BITU1HKOUS MATERIAL, CRS-2 GAL 535 0.91 0.00 0.00 535.00 486.~5 2 FA-2. CL.C., AGGREGAlE TON 27 19.2.5 0.00 0.00 24.00 46:2_00 J CRACK SEAL LF 450 0.62 0.00 0.00 .560.00 347.20 .. SCHEDL'LE 10.0 EDGEWATER AVEi.'\fL'E SEAL COAT-TOTAL 0.00 1."296.05 SCHRDmF 11 11 fN1)JAN" OAK~ CIRCTF. SFAT C04.T I 1 BIT1JMINOUS MATERIAL, CRS-2 GAL JSO 0.91 0.00 0.00 0.00 0_00 2 FA.2, CLC_, AGGREGATE TON 19 19.25 0.00 0.00 0.00 0.00 I J CRACK SEAL LF 290 0.62 0.00 0.00 365.00 226.30 SCHEDULE 11.0 INDIA.'l OAKS CIRCLE SEAL COAT-TOTAL 0.00 126.30 I SC:HFDTfTF. 11 II TNTIU.-"; OAKS COURT SFAT COAT 1 BITUMINOUS MATERIAL. CRS-2 GAL 630 0.91 0.00 0.00 630.00 573.30 I 2 FA-2. CL.C.. AGGREGATE TON 32 19.25 0.00 0.00 2~.OO 539.00 J CRACK sEAL LF 360 0,62 0.00 0.00 450.00 279_00 SCHEDULE 12.0 INDIA."'l OAKS COURT SEAL COAT-TOTAL 0.00 1.391.30 I SCHRDIJTR 11 OROYU T .l.1"I."'F. SF,\( r.OAT I 1 BITUMINOUS MATERIAL. CRS-2 GAL 960 0,91 0.00 0.00 960.00 873.60 2 FA.2, CL.C., AGGREGATE TON 48 19.25 0.00 0.00 42,00 808.50 J CRACK SEAL LF 580 0.62 0,00 0.00 725.00 449.50 I SCHEDULE 13.0 ROYAL LA..""lE SEAL COAT-TOTAL 0.00 2.131.60 Sc.HFnlfTF 1J.OWF'iTFTOR.\T DRIVF..;;FU CO.\T .. 1 BITUMINOUS MATERIAL, CRS-2 GAL 1175 0.91 0.00 0.00 1,175.00 1,069.25 2 FA.'!. CL.e., AGGREGATE TON 60 19.25 0.00 0.00 52_00 1,001.00 I n: \clcrical\j:20\520068#4 PAGES 520"()68-30 I" I ~ I 3 CRACK SEAL LF 650 0.62 0.00 0.00 810.00 502.20 SCHEDlJLE 14.0 "~1 FLORAL DRIVE SEAL COATnTOTAL 0.00 2,572.45 I Sf:HFOtrTF 1< Il nA\~ cmCTF :-mAT ('O.\T l BITU~II~OUS MATFJU-li., CRS-:! GAL 340 0.91 0.00 0.00 340.00 309.40 I 2 Ft\,.2, CLe., AGGREGATE ToN 17 19.25 0,00 0.00 17.00 321.25 3 CRACK SEAL LF 210 0.62 0.00 0.00 265.00 164.30 SCHEDL'l..E 15.0 DAWN CIRCLE SEAL COAT-TOTAL 0.00 800.95 I SCHFotTTF. Iii 0 CIU.TIU.'\.f AVF1'o'lJF ~.\T C04.T l BITUMINOUS ~{ATERIAL. CRS-2 GAL 4660 0.91 0.00 0.00 4,660.00 4,240.60 I 2 FA-2, CL.C., AGGREGATE TON 235 19.25 0.00 0.00 210,00 4.04:2.50 3 CRACK SEAL LF 2720 0.62 o.oq 0.00 3,400.00 2,108.00 I SCHEDH..E 16.0 CIIATIIA..'l AVENL"E SEAL COAT-TOTAL 0.00 10,391.10 SC'R'FntrTF 170r.HATIL\:\fCTJH~TFS'F..l..f r.OAT Ie l BITUMINOUS MATERIAL. CRS-2 GAL 300 0.91 0.00 0.00 300.00 273.00 2 FA-2. CL.C" AGGREGATE TON l5 19.25 0.00 0.00 15.00 288.75 3 CRACK SEAL LF l30 0.62 0.00 0.00 160.00 99.20 I scHEDL'LE 17.0 CHAnIk'\-l CIRCLE SEAL COAT-TOTAL 0.00 660.95 I srHFnllTF lR II ~H.\TJf"'M COlIllT'W,\J C.OAT l BITUMINOUS MATERIAL, CRS-2 GAL 410 0.91 0.00 0.00 410.00 373.10 2 rA-2. CL.e., AGGREGATE TON 20 19.25 0.00 0.00 18.00 346.50 I 3 CR.o\CK SEAL LF 220 0.62 0.00 0.00 275.00 170.50 SCHEDt.'LE 18.0 CHAIlI.AJ.\1 COURT SEAL COAT-TOTAL 0.00 890.10 I srHFnmF. 19 ORTKF TRAIT SFAJ rO.\T l BITUMINOUS MATERIAL. CRS.2 GAL 1340 0.91 0.00 0.00 1,365.00 1.242.15 I 2 FA-2. CLoC.. AGGREGATE TON 67 19.25 0.00 0.00 60.00 1.155.00 SCHEDULE 19.0 BIKE TRAIL SEAL COAT-TOTAL 0.00 2,397.15 I sr.HFnl1TF.1/l B A ROF'l' OAKS nRrvF OV1"lH AV l CRACK sEAL LF 2500 0.62 0.00 0.00 2,000.00 1.240.00 I 2 CUT & PATCH EXrsTING BITUML.'.fOUS SY 450 12.00 0.00 0.00 287.00 3,444.00 3 TACK COAT GAL 415 1.00 0.00 0.00 415.00 415.00 4 BITUMINOUS WEAR COURSE. 2331 TYPE 41A TON BOO 22.50 0.00 0.00 730.0'2 17,550.45 it 5 MIlLING SY 3150 1.10 0.00 0.00 3,150.00 3,465.00 6 ADJUST MA."'l"HOLE CASTING EA l4 115.00 0.00 0.00 14.00 1.750.00 7 ADJUST GATE VALVE BOX EA 4 75.00 0.00 0,00 4.00 300.00 I 8 INSTAll. NEW GATE VALVE BOX TOP EA 2 75.00 0.00 0.00 1.00 75.00 n: \clcri~3t\S20\510068#4 PAGE 6 520.06&.30 <. . .. 9 REMOVE CONe v AlLEY GUTI'ER SF 84 :ua 0.00 0.00 90.00 225.00 10 CONCRETE V ALLEY aLTIER SF 84 4.10 0.00 n.GO 90,00 369.00 I 11 RE\.[OVE SUR.\mU~'TABLE CONC. ceRB LF ~oo 1.30 40.00 0.00 190.0Q 2~.'i.OO l' SUR.\!OU.STABLE CONe. CURB & Gl;ITER LF 200 !3.20 40.DQ a.oo 190.00 2.508.00 SCIIEDL"LE 20.0 ARDE.'{ OAKS DRIVE OVERLAY..TOTAL 0.00 31,626.45 I SCHFmrrF "1 11 .\llOFNO.\K" r.O(!RTOYFRT ,lV I 1 CRACK SEAL LF 400 0.6'2 0.00 0.00 262.00 162.44 2 CllT & PATCH EXISTL",tG BITUMINOUS SY 100 12.00 0.00 0.00 o.ao 0.00 3 TACK COAT GAL 100 1.00 0.00 0.00 100.00 100.00 I 4 BITUMINOUS WEAR COURSE, 2331 TYPE 41A TON 175 24.00 0.00 0.00 175.00 4.200.00 5 :V1II.LING SY 600 1.:25 0.00 0.00 600.00 750.00 6 ADJUST .\llANHOLE CASTING EA 2 125.00 0.00 0.00 1.00 1:25.00 I 7 ADJUST GATE VALVE BOX EA 1 75.00 0.00 0.00 1.00 75.00 SCBF..DULE 21.D ARD&'I"OAKS COURT OVERLAY-TOTAL 0.00 5,412.44 I SCl-1li'OI:TF"" 0 PTNF TRF'F nRIVF OVFRY AY 1 CRACK SEAL LF 1300 0.62 0.00 0.00 2.138.00 1.315.56 ~ 2 CUT & PATCH EXISTr{G BIT1J1HN'OUS SY 275 12.00 7.00 0.00 150.00 1,800.00 3 TACK COAT GAL 250 1.00 0.00 0.00 250.00 250.00 4 BITUMINous WEAR COURSE, 2331 TYPE 41A TON 490 22.50 0.00 0.00 391.16 8.801.10 I 5 MILLING SY 1500 1.10 0.00 0.00 1,500.00 1,650.00 6 ADJUST ~!A.."-THOLE CASTI'.w EA 3 125.00 0.00 0.00 3.00 375.00 7 PAVE. SUUP. -- 4' SOLID YEllow LF 2200 0.65 70.00 0.00 2.070.00 1,345.50 I 8 PAVE. STRIP. .~ 4' SOLID WHITE LF 2aa 0.65 0.00 0.00 183.00 118.95 9 PAVE. S1RIP. ..4- INTER.J.\lITI'Ei.'l'T WHITE LF 140 0.65 0.00 0.00 130.00 34.50 10 LEFT TIm.N ARROW EA 2 38.00 0.00 0.00 2.00 76.00 I 11 RIGHT TtJRN ARROW EA 2 38.00 0.00 0.00 2.00 76.00 12 PAVE. MARKIN'G -- 'ONLY- EA 2 66.00 0,00 0.00 2.00 132.00 I3 PAVE. MARKING.. CROSSWALK SF 80 1.92 0.00 0.00 126.00 241.92 I SCHEDLTJ.E 22.0 PL,"I.'E TREE DRIVE OVERLAY-TOTAL 0.00 16,216.53 ~C1WmrrF 21 0 '\r,'CRACKFN T ANF. OVFRT ~y I I CRACK SEAL LF 500 0.62 0.00 0.00 546.00 338.52 2 CUT & PATCH E{ISTING BITUMINOUS SY 110 12.00 0.00 0.00 23.00 276.00 I 3 TACK COAT GAL 110 1.00 0.00 0.00 110.00 llO.OO 4 BITUMINOUS WEAR COURSE. 2331 TYPE 41A TON 205 23.50 0.00 0.00 150.00 3,525.00 5 Mil..LING SY 720 1.25 0.00 0.00 720.00 900.00 I 6 ADJUST~'l'HOLECASTING EA 3 125.00 0.00 0.00 3.no 375.00 7 ADJUST GATE VALVE BOX EA 1 75.00 0.00 0.00 1.00 75.00 SCREDL'LE 23.0 McCRACKE.'f LA1'ffi, OVERLAY-TOTAL 0.00 5,599.52 .. SCTWnT!TF14 0 r.H.1NGFORnIi'V'!'tJO 1 n: \clerica1\520\520068#4 PAGE 7 520-068-30 I I I ~ 1 pve LOOP DETECTOR 6' x 6' EA 4 975.65 0.00 0.00 2.00 1.951.30 I , pve LOOP DETECTOR 6' x: 15' EA , 1,707.40 0.00 0.00 0.00 0.00 T SCHEDULE H.ij CIL\...'iGE ORDER NO. 1..TOTAL 0.00 1,951.30 I SClrFnTfTF.Hf) C.1-J.\'.-r.RORnFRNO 2..TOTAT 1 MOBILIZATION, CLE~IXG, & GRUBBING L< 1 1,200.00 1.00 0.00 1.00 L.200.00 , FtIRJ.'lISH & INSTALL TREE nEE 3 310.00 8.00 0.00 8.00 1,560.00 I ADDITIONAL PIPE WORK L< 1 3,664.00 l.00 3,664.00 1.00 3,664.00 3 CONCRETE BLOCK RETAINING WALL SF 450 14.00 450.00 0.00 450.00 6,300.00 I T SCnEDl.JLE 25.0 CHA...'fGE ORDER NO. 2..TOTAL-TOTAL 3,664.00 13,724.00 TOTAL A.J.\roUNT TIllS PERIOD 6,335.77 I TOTAL ANlOUNT TO DATE 362.877.82 I SCHEDtiLE 1.0 oAK AVENUE..TOTAL 1,996.62 134,910.44 SCHEDULE 2.0 EIDE CIRCLEd TOTAL 157.25 47,494.90 Ie SCHEDULE 3.0 PASCAL AVENUE--TOTAL 0.00 31.298.22 SCHEDULE 4.0 McCRACKEN LANE -TOTAL 317.90 30,337.12 SCHEDULE 5.0 RIDGEVlOOD COURT--TOTAL 200.00 17,590.50 I SCHEDULE 6.0 Uu\1ETTI cmCLE SEAL COATnTOTAL 0_00 830.95 SCHEDULE 7.0 1.A..\1ETTI I.A..'fE SEAL COAT..TOTAL 0.00 1.826.00 SCHEDULE 8.0 FER.,......"WOOD ROAD SEAL COAT-.TOTAL 0.00 658.20 SCHEDULE 9.0 ~WOOD COURT SEAL COAT..TOTAL 0.00 583.30 I SCHEDULE 10.0 EDGEWATER AVENUE SEAL COAT..TOTAL 0.00 1,296.05 SCHEDULE 11.0 INDlAc'f OAKS cIRcLE sEAL COAT..TOTAL 0.00 226.30 SCHEDULE 12.0 INDlA..'{ OAKS COURT SEAL COATdTOTAL 0.00 1,391-30 I SCHEDULE 13.0 ROYAL lAL'lE SEAL COAT..TOTAL 0.00 2,131-60 SCHEDULE 14.0 WEST FLORAL DRIVE SEAL COAT--TOTAL 0.00 2,572.45 SCHEDULE 15.0 DAWN cmCLE SEAL COAT--TOTAL 0.00 800.95 SCHEDULE 16.0 CHA1HAM AVENUE SEAL COAT..TOTAL 0.00 10,391.10 I SCHEDULE 17.0 CHATHA...\1 cmCLE SEAL COATnTOTAL 0.00 660_95 SCHEDULE 13.0 CHATHA.\.f COURT SEAL COAT..TOTAL 0.00 890.10 SCHEDULE 19.0 BIKE TRAIL SEt\L COAT..TOTAL 0.00 2,391.15 I SCHEDULE 20.0 ARDEN OAKS DRIVEOVERlAY..TOTAL 0.00 31,626-45 SCHEDULE 21.0 .'\RI)fu'l" OAKS COURT OVERLAY..TOTAL 0.00 5,412-44 SCHEDlJLE 22.0 PINE 1REE DRIVE OVERlAY..TOTAL 0.00 16,276_53 SCHEDULE 23.0 McCRACKEN lANE OVERLAY ..TOTAL 0.00 5,599.52 I SCHEDULE 24.0 CHANGE ORDER NO. I--TOTAL 0.00 1951-30 SCHEDULE 25.0 CHANGE ORDER NO. ,..TOTAL..TOTAL 3,664.00 13,724.00 I ~ I n: \c Icrical\520\52Q068#4 PAGES 520.068-30 ----- ----- I I .. I I I I I I .. I I I I I I I .. n: \clerical\520\520068#4 PAGE 9 520-068-30 I I- I hereby certify that all items and amounts shown by this pay estimate are I correct for the work completed to date. ,. CONTRACTOR: T.A. SCHIFSKY & S .INC. BY: .~~SZ; I TITLE: Vie'::: pf2.tZ-> , d tZ:",r- DATE: /u <'7 -/'>-- / I Based on the ENGINEER'S on-site inspections as an experienced and qualified design I professional and on review of application for payment and the accompanying data and schedules, the ENGINEER has determined, to the best of his knowledge and belief, I that the quantities shown by this estimate are correct and that, based on such inspections and review, that the work has progressed to the point indicated (subject to an evaluation of such work as a functioning Project upon Substantial Completion, to the results of any I subsequent tests required by the Contract Documents, and to any qualifications stated in his recommendation), and that payment of the amount recommended is due Contractor(s); but by recommending any payment, the ENGINEER will not thereby be deemed to have I reviewed the means, methods, sequences, techniques, or proceedures of construction or safety precautions or programs incident thereto or that the ENGINEER has made any examination to ascertain how or for what purpose any Contractor has used the monies .. paid on account of the Contract Price, or that title to any of the work, materials, or equipment has passed to the Owner free and clear of any lein, claims, security interests or encumbrances, or that the Contractor(s) have completed their work exactly in accordance with the Contract I Documents. ENGINEER: HOWARD R. GREEN COMPANY~ II ~ I BY .~. .'.>i.ttd I TITLE: t;Nt-,( <: .:{: 1'3 {7CM Iwr- ;9')/J 7 DATE: I Approved by Owner/Commission I CITY OF ARDEN HIUS, MINNESOTA BY: I TITLE: I DATE: f' I End.xls -----.-- ------ - - I~ ,. I CITY OF ARDEN HILLS ,. MEMORANDUM DATE: November 21,1997 I TO: Brian Fritsinger, City Administrator ~ I FROM: Dwayne Stafford, Public Works Superintendent SUBJECT: South Water Tower Repair I Baekf:round On August 28,1997, the City of Arden Hills awarded Odland Protective Coatings of Rockford, I Minnesota, a contract to perform maintenance on the City's 1,000,000 gallon water tower. This maintenance has now been completed to the satisfaction of the Arden Hills Public Works I Department, who along with Brian Gohl from Howard R. Green inspected the work. Costs I The original bid for the maintenance work was 520,450. A reduction in the amount of painting necessary by 50 square feet, reflects a final cost for the maintenance to be $20,050. Ie Recommendation The City of Arden Hills Public Works Superintendent recommends payment in full for the water tower maintenance, in the amount of $20,050 to Odland Protective Coatings, subject to receipt of I executed copies of the pay estimate by Howard R. Green company and Odland Protective Coatings. I DS\jt I I I I I .- I ", "I MSL I Howard R. Green Company -. ~.______._..m __._ rn\~l.ml;ml\[[]t\ CONSULTING ENGINEERS Formerly MSA ConSlJlting Engineers I ""- -,- -,.~....~~ -', . ~. ../2) November 5, 1997 NOV fJ 6 1991 File: 520085m I Cii-' .,.: "J!" . ' ., " .'~'\_' !J:1f t' - Mr. Dwayne Stafford I Public Works Superintendent City of Arden Hills I 1450 West Highway 96 Arden Hills, MN 55112-5794 RE: FINAL PAYMENT I WATER TOWER PAINTING MAINTENANCE Dear Mr. Stafford: . I Enclosed you will find a copy of the Final Pay Request for the above referenced project. The original Contract amount was for $20,450. The final payment request is for $20,050. We have ~ reviewed the final pay request and recommend approval of payment. upon receiving the signed pay request and IC-134. We have sent three copies of the final payment request to Tim Odland for his signature. We I have asked that he fOlWard the signed copies to you. If you have any questions please feel free to contact me at 612/644-4389. I Sincerely, Howard R Green Company I ~-:o~ I Brian Gohl BGlet I Enclosures O:\proj\S2008S\08S-0S08.nov I I -. 1326 Energy Park Drive. 5t. Paul, MN 55108 . 8121644.4389 fax 6121644-9448 toll free 800/888-2923 I I' '- I Ft'iAL PAnrF.."IT ESl1)l-\.TE ~ :iO.l FRO~I: TO: NQVE.\lBER.;, 1997 I CO~TR.,"'CTOR: ODLA,"'o'O PROTECTIVE COA TtNGS ADDRESS: 16jj VER.....ON STREET. ROCKFORD. ~i'I ssm OW':'<U: CITY OF ARDEN HILLS. Mi::'fN"'eSOTA I PROJECT: 1.000.000 GALtON WATER TOWER PAlN'l"mG MAr::-rrENANCE PROJECT S:OOSSM) CQ:'>lPtE110N DATE A....tot;..l OF CO~lRACT: ORlGt-,iAL: ORlCl:'iAl.: , 10,';:50.00 I REVlSED: REnSED: I I '=("'l.fTO'TIfrT F. 1 Il. I 1')00 Il(\(l roAr T ON WJ,TFR TOW'FR PJ,NTTl'lr. MJ,f1I.~J,"'N PRn.flO'r.T OCTOBER 1ST. 1m SUBSTtLVTUL COMPLETION DATE l.l For mildew sIX" clc:uli.llg, S;mjbla.sli..o~.!OO rep:ai.nMg ~ lO SF an:aiDtheac:o::esswb<e.clJooensatec:eiling.fladrlermoditic:uioll.f, and rl:'placi.ag the Vent screen LS 1 2.~O.OO 1.00 1.~O.OO 1.00 2.~a.OO I (.2 tntcrior....etriggi.clltoinsP<<t.lddr~l.Il.ymu:riorrurf:"ests 1 9.500.00 1.00 9~OO.OO 1.00 9.500.00 I.J Interior Wet repairs o(Coaling SF 1000 '.00 950,00 1.600,00 ~O.OO 7.600.00 Ie T ~rR"Fnm F tn. 1 I'lOO IlOO rar f 41N" WJ,TII'll TOWJ'R _TOT",f :O.~.OO ZO.~O.OO I tOTAL AMOUNT THIS PERIOD 20.~.OO TOTAL AMOUNT TO DATE '20,0$0,00 I DESCRIPTION TOT At nus PERIOD TOTAL TO OI\TE SCHEDULE LO -l.COO,COO GALLON WATER TOWER -TOTAL 10,~O_OO ZO,~O.OO I I I I I .- I o.;\derical\S2008S#!.x1s PACE [ -- -------- -' "I I hereby certify thac all items and amounts shown by this pay estimate are correct for the work completed to date. I CONTRACTOR: ODLAND PROTECTIVE COATINGS, INC. .. BY: ~ O/h~ TITLE: ~ I DATE: 1///7-9'7 I _. l Q Based on the ENGINEER'S on-site inspections as an experienced and qualified design I e.C~'",,,,>,. ,. professional and on review of application f r payment and the accompanying data and t, 7'; schedules, the ENGINEER has detennjte . to the besr of his knowledge and belief, that the qua~tilies shown j;hiS estimat are correct that, based on such inspections and review, ,that the ~ork h progress d to the ~omt' icated (subject to an evaluation I of such work as a functio . g Project pon SubStantial comPleti~ results of any subsequent tests required b~ the ctact D,?c~ents and to a;JY qualifl ations stated in I his reco~endation), an~fthat pay nt of the amou t recommended i due Conlractor(s); but by recommending a~ payment the ENGlNEE will 6t thereby/be deemed t ve reviewed t~means, me ~ds, seqJence/ techniq es, 0 proceedur~ of const ction I or safety precautions or ograms ~nt there! or at the ENG EER s made any examination to ascenain how or for what purpose any Contractor as u the monies paid on account of the Contract Price, or that title to any of the work, materials, or equip ent eI has passed to the Owner free and clear of any lein, claims, security interests or encumbranc.es, or chat the Contractor(s) have completed cheir work exactly in accordance with the Contract\. Documents. I ENGINEER: HOWARD R. GREEN COMPANY BY: .~'-< 1) AM I TITLE: 5+.,H E~'1...>t.>-r I / DATE: {(-5-'11 I Approved by Owner/Commission CITY OF ARDEN HILLS, MINNESOTA I BY: TITLE: I DATE: I -. I ---.- --- 1- - I CITY OF ARDEN HILLS , MEMORANDUM DATE: November 21,1997 I TO: Brian Fritsinger, City Administrator CS\rJ I FROM: Cindy S. Walsh, Parks and Recreation Direcfor SUBJECT: Resolution 97-58 Supporting Athletic Facility Concept Plan I Back~round I The Cities of Arden Hills, Mounds View, New Brighton, and Shoreview and the School District #621 have worked with the youth associations of the area to gain a better understanding of athletic facility needs. There are a number of facilities, specifically baseball and soccer fields, I that are in short supply for all of the cify programs and youth association needs. The Parks and Recreation Directors, City Managers, Mayors, District #621 Superintendent, I Community Education Director, and School Board Chair met on October 21 to discuss the recommendations included in the study. The City Council was provided a copy of the study as part of the October 24, 1997 agenda packet. We discussed possible solutions to alleviate the Ie shortage of tields and gymnasium space. A joint city/school district complex would be the best solution. It was agreed that the only areas I of land within the Mounds View School District large enough to accommodate such a facility are the U of M site in Shoreview and the TCAAP property. Shoreview has indicated that a I developer has expressed interest in the U ofM site and it would be difficult to exclude the amount of acreage necessary for the joint facility. Thus, seems that the TCAAP property is the only other area for this type of development. I Reauest to Expend Monev for ConceDt Plans Since TCAAP is located in Arden Hills, all parties agreed that the City of Arden Hills should t I take the lead in developing a concept plan. At this time the plan would be purely conceptual and not include plans and specifications. I I have contacted Sanders, Wacker, and Bergly for a price estimate. Bill Sanders indicated that a concept plans could be drawn up for less than $10,000. I am hoping that the cost would be significantly less. The other cities and school district would reimburse the City for their portion I of the cost, which would be a maximum of $2,000 expense for each city. We have also asked the youth associations to participate in the funding of the concept plans. This would decrease the I contributions necessary trom the participating cities. ~ I '" "1 Recommendation I Statlrecommends that the City Council adopt Resolution 97-58 supporting the City of Arden Hills taking the lead role in developing a concept plan for a multi-city athletic facility on the -- TCAAP Property. I I I I I I ~ I I I I I I I .. I I ~. ST A TE OF MINNESOTA COUNTY OF RAMSEY I CITY OF ARDEN HILLS I RESOLUTION NO. 97-58 A RESOLUTION SUPPORTING THE CITY OF ARDEN HILLS TAKING THE I LEAD ROLE IN DEVELOPING A CONCEPT PLAN FOR A MULTI-CITY ATHLETIC F ACIUTY ON THE TCAAP PROPERTY I WHEREAS, the Cities of Arden Hills, Mounds View, New Brighton, Shoreview, and the Mounds View School District have worked with the area youth associations to put together an Athletic Facility Needs Study; and I WHEREAS, the Facility Needs Study identifies the lack of current athletic facilities in the four (4) cities and for school district activities; and I WHEREAS, the Parks and Recreation Directors and City Administrators from the four (4) Cities met with the District #621 Superintendent, Community Ed Director, and School Board I Chair to discuss the need for athletic facilities; and Ie WHEREAS, the only areas ofland which have been identified that are large enough to construct facility to address all of the needs identified are the U of M property in Shoreview and the TCAAP property in Arden Hills; and I WHEREAS, if was the consensus of representatives from each of the agencies identified above that the TCAAP property was the best place to put ajoint facility; and I WHEREAS, the reutilization plan completed by the Vento Committee identifies an area of TCAAP for such joint park facilities; and I WHEREAS, since TCAAP is located in Arden Hills, all parties agree that the City of Arden Hills would be the most appropriate agency to take the lead in developing concept plans; and I WHEREAS, the other cities have indicated that they would reimburse Arden Hills for any I consultant fees incurred as a result of the completion of the plan; and WHEREAS, the Cities have met with the local youth associations to seek additional I reimbursement from their organizations; and WHEREAS, the cost to complete the concept plans would not exceed a maximum of$lO,OOO. I ~ I -- ------------- --------- ~ - -~ . I NOW, THEREFORE, BE IT RESOLVED by the City Council ofthe City of Arden Hills, .- Minnesota, that the City of Arden Hills will be taking the lead role in designing a concept plan for a Multi-City Athletic Facility on the TCAAP property. I PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS I THIS 24TH DAY OF NOVEMBER, 1997. I DENNIS PROBST, MAYOR I ATTEST: I BRIAN FRITS INGER, CITY ADMINISTRATOR I I -- I I I I I I I ~ I I I CITY OF ARDEN HILLS " MEMORANDUM DATE: November 24,1997 I TO: Mayor and City Council I FROM: Kevin Ringwald, Community Development Director A- SUBJECT: Appointment of consulting Planncr - Comprehensive Plan Update I Infroduction I The Staff requests that the City Council consider the appointment of McCombs Frank Roos Associates to conduct the City's comprehensive plan update and direct Staff to prepare a contract for said update. I BackllTound The City recently completed its review of the proposals for the updating of the City's I comprehensive plan. On Tuesday, November 18, 1997 the City (Brian Fritsinger, City Administrator; Cindy Walsh, Director of Parks and Recreation; Steve Erickson, Chair of the Planning Commission and myself) interviewed the firms of SRF Consulting Group and Ie McCombs Frank Roos Associates for the position of consulting planner for the comprehensive plan update. I BackllToundlRcfcrcncc Checks The City has complefed reference/background checks for each of these firms. In general, both I firms received high ratings from those who were questioned. Budl!et ImDact I The City has allocated $55,000 for this activity (Fund 101- 41910-3120). The City also received a grant from the Metropolitan Council in the amount of $8,320 to assist in the preparation of its comprehensive plan update for a total fund of$63,320. However, the City Council on February I 10, 1997 authorized the expenditure of $1 ,631 to join and obtain GIS data from the Ramsey County GIS Users Group and on June 30,1997 authorized the expenditure of up to $5,000 for consulting assistance for the Highway 96 Task Force which revises the total available amount to I $56,689. The estimated expenditure, as proposed by McCombs Frank Roos Associates for the I comprehensive plan update is $33,500. Recommendation I The Staffrecommends the appointment of McCombs Frank Roos Associates to conduct the City's comprehensive plan update and direct Staff to prepare a contract for said update. f' I - I I t9 CITY OF ARDEN HILLS MEMORANDUM I DATE: November 12, 1997 TO: Mayor and City Council I FROM: Brian Fritsinger, City AdministratW I SUBJECT: 1998 Union Contract Negotiations I Back2round The existing Labor Agreement with the Lu.a.E. Local No. 49 expires on December 31, 1997. The LU.a.E. Local No. 49 represents the six members of our Public Works Department. I Staff has been negotiating with the members of the LU.a.E. Local No. 49 for the past several months. The bargaining and negotiation process is now complete. The attached proposal was I prepared by the City and presented to the Union membership. The proposal has been voted upon and approved by the membership. Ie Contracf Terms The terms are consistent with those previously discussed by the City Administrator and City I CounciL They include: 1. A three year contract. I 2. Salary increase of three percent (3%) each year of the contract. , Insurance contribution increase of $1 O/month each year of the contract. j. 4. Inclusion into contract of Memorandum of Understanding relating to lunch I breaks. Recommendation I Staffrecommends the City Council adopt the proposed three year contract with the Local No. 49, including the items detailed above, and subject to the execution of the contract by the Local No. 49. I SF /sls I I .- I I International Union of Operating Engineers I LOCi\i... Ui'nON HO 43, 49e:., 49B. .19G. 490 and <19E M:NNESOTA . rlORTH DAKOTA . SOUTH OAf<OT r\ (East haif) Affilalee ."." A F.L.C I 0 -. JON R. PENCZiMAS, P~~s.dem NO. DUANE L OTM:;SS. Vice Pres!def'~ DAK. JOHN M SCHOUI/ELLER RECEIVED I Recording.Ccrr9Sp0r1dlr:g Secrs-!:!r).' JOf-iN H. PET~RSO~i h::'1<;i..'<;/ ,,,l'i 0 " 19q7 . . __ u :.>- ,. ''';., FFE:':" P OEAESCHU,:-:::, E:......si~es.s MarE1Q2f-,cinanc;a: Sscre:ary (iTY U~i\R!;,:!, ;iII.LS I ;'3::) J..'iT'~;(;,'i/ L \:\':: 50'):,'-' - V:,'.'-'iE.j,C;C~iS 1,';/;',';5:5(;':" ';~-:: ]-.728j ,c(j,)('''i: '''!'~': ?3-.'3.'i..u: ~AX !'Ol ~,:-a8- :9J6 November 4, 1997 I Mr. Brian Fritsinger I City Administrator I City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112-5794 I Dear Mr. Fritsinger: The members employed by the City of Arden Hills, represented by I.U.O.E. Local tJ No. 49, have voted to accept the City's proposal dated October 29, 1997 (copy enclosed). I Please process the new Agreement and forward the necessary copies to our office for signatures. I If you have any questions, feel free to contact me. Sincerely, I INTERNATIONAL UNION OF OPERATING ENG!NEERS, LOCAL NO. 49 I et:, ~ I p--c>-:Z-- I . " Tim R Connors Area Business Representative TRC/da I opeiu #12 afl-cio I Attachment (Employer's Proposak~ir.~t~ 69Rc'l{~7) -. Box 279 2002 Lancon Road F~. g, 80x 302 111 - 3rd SI. S.W. 307 - 151 SI. North Bagley. MN 56621 Duluth, t."t'-l 55812 Mankato. ~IN 56001 RCc.'"18ster, MN 55902 Virginia. MN 55792 (218) 694.6206 (218) 724.38..10 (507) 625-3670 (507) 282-0401 (218) 741-8190 1903 N. 4th St 2901 Twin CilY Dr. 3002 1 st Ave No 724 Washington N. I 5t Cloud. MN 56303 Mandan. ND 52554 Fargo, NO 58102 GranC Forks, NO 58203 (612) 252-2162 (701) 663-0407 (701) 232-2769 (701) 775-3969 --- I I . CITY OF ARDEN HILLS MEMORANDUM I DATE: November 7, 1997 TO: Mayor and City Council I - '. FROM: Brian Fritsinger, City Administrator l[;~: ~ I SUBJECT: Municipal Excess Liability Insurance Coverage I Background Staff has been working with T.C. field & Company on its 1998 insurance policy renewaL One of the items fhe City Council must take aetion on annually is a defermination on its Excess I Liability eoverage. The Council might recall that the current coverage provided the City by Minnesota Statutes is I $600,000 per occurrence. Legislation adopted by the Stafe of Minnesota this past Session increases the Tort Liability as of January I, 1998 to $750,000 per occurrence. The Cify has most recently elected not to waive the monetary limits on Tort Liability. Ie Recommendation I Staff recommends the City Couneil adopt a motion electing not to waive the monetary limits on Tort Liability established by Minnesota Statufes in the area of Excess Liability coverage. I Bf/sls I I I I I ~ I LEAGUE OF MINNESOTA CITIES INSURANCE TRUST . LMCIT EXCESS LIABILITY COVERAGE I Cities obtaining excess coverage from the League of Minnesota Cities Insurance Trust must decide .. whether or not to waive the statutory liability limits to the extent of the excess coverage purchased. This decision must be made by the city council. CITIES PURCHASING EXCESS COVERAGE . MUST COMPLETE AND RETURN THIS FORM TO LMCIT BEFORE THE EFFECTIVE DATE OF THE COVERAGE. For further information, refer to the accompanying memo. City officials may also want to discuss these I issues with the city attorney. The City of accepts excess liability coverage limits of $ I from the League of Minnesota Cities Insurance Trust. Check one: . _ The city DOES NOT WAIVE the monetary limits on tort liability established by I Minnesota Statutes 466.04. -GR- . _ The city W AlVES the monetary limits on tort liability established by Minnesota Statutes 466.04, to the extent of the limits of the excess liability coverage obtained .J from the League of Minnesota Cities Insurance Trust. Date of city council meeting: I Signature: I Position: . Return this completed form to: Berkley Risk Services, Inc. . 145 Univeristy Avenue West St. Paul, MN 55103-2044 . . . .. Page 20f2 I I ~.-- ."", I CITY OF ARDEN HILLS ~ MEMORANDUM DATE: November 27,1997 I TO: Mayor and City Council I FROM: Kwm Ri'OW.Id, C.mm..;., Dm'.pm..' O;R""~ SUBJECT: Community Development Department Activities I November of 1997 I The following summarizes the activities of the Community Development Department for November of 1997. I Planning and Zoning 1. Discussion of the regulatiou of Adult Uses, Pawn and Gun Shops. The Staff and the City Attorney will be reviewing the draft ordinances on Tuesday, December 9, 1997. It is I anticipated that these drafts will be discussed by the Planning Commission at their first meeting in January of 1998. Ie 2. Comprehensive Plan RFP selection updatc. The Staff is recommending a consultant on this item to fhe City Council at this meeting. I Protective Insoections 1. Building Permits (November). The only commercial/industrial permit so far in I November (# 5895) involved the installation of$10,400 storage tanks at the Manufacturer's Service at 4300 Round Lake Road (Planning Case 97-13). I In November, the City issued 7 residential remodeling permits which ranged in value from $1,000.00 to $80,000.00 and had a total value of$157,757.00 and had an average value 01'$22,536.71. I 2. Sign Permits. In November, the City issued one temporary sign permit (Bethel College). I Economic Development 1. Gateway Business District. At this point in time the there are three main items that the Staff is working on in relation to fhis project. The first item is the relocation of the fences I which corral the horses (Linda Radimacher - "the horse lady"). As part of the adverse possession settlement with the Zatke's and Welsh, Ms. Radimacher was to remove all I fences (by the end of sununer) from the subject property, this has not occurred. At this time, the fences are interfering with the utility work the City is conducting. Given, the depth of the utility work (25 to 35 feet) the contractor and the City do not wish to be it responsible for "missing horses". Therefore, Welsh's attorney has given Ms. Radimacher until Friday, November 21,1997 to remove the fences or they will remove them. I ---------..------ - ----- --- --------- ---- I ..---~~.... The second item relates to the details of the TIF funding being provided to the Developer, I per City Council direction. The Staff has met with the developer to discuss how this -- would be accomplished. The Staff is forwarding to the developer a letter detailing our understanding of the arrangement (Exhibit A). The third and last item relates to Morris Communications (Naegele - Fairway Outdoor I Advertising). The Staff of the City and Morris Communication wish to have something to "give thanks to" before next Thursday. To that end, it is hoped that a signed purchase I agreement, pond easement, and sign resolution will be complete prior to Thanksgiving. 2. Markefing Brochure. The Staff, Kasandra Bergland (BDC member), and Suzanne Faust I (Kindred Consulting) will be meeting on Wednesday, December 3, 1997 to discuss the hand off and completion of the marketing brochure. 3. TIF Talk. Attached is a guide to understanding Tax Increment Financing (TIF) that was I prepared by Minnesota Solutions (Exhibit B). Minnesota Solutions is a lobbying group on behalf of businesses and communities. I Code Enforcement 1. Leasing Signs. The Staff sent out a letter to all leasing companies who have leasing I signs in the City (Exhibit C). The letter explains the Sign Ordinance as its relates to leasing signs. The Staff has received approximately five (5) telephone calls from parties .. receiving the letter stating they appreciated the letter and soon as their facility was fully occupied that they would take down their leasing signs. If the Staff finds a building fully leased and a leasing sign still persisting, then this letter would have served as the I "warning letter" to the leasing company and the Staff will issue citations. 2. 1875 Lake Lane. The Staff continues to try and work with the landowner of this I property so that they will voluntarily bring this home up to code (Exhibit D). This house has been a neighborhood eye sore since at least 1993. The Staff is going respond to Ms. Teslow's latest letter and state fhat we want to inspect the home prior to Friday, I December 5, 1997. If that does not occur, then we would recommend the commencement of abatement procedures to the City CounciL 3. 1369 Foresf Lane. The property owner will be served this weekend. The property I o"ner then has 20 days to formally respond to the findings and 45 days to commence I corrective actions. 4. 4112 Valentine Crest Road. The Statlwas made aware ofa home occupation through I numerous neighborhood complaints regarding 4112 Valentine Crest Road. The property owner is illegally operating a mobile catering business (brings food to construction sites, etc.,) from the home. The owner receives the goods via a truck at 2:00 a.m. each morning I (which awakes and disrupts the neighborhood) and does not have a health permit from Ramsey County. The applicant has applied for a Class I home occupation permit (Staff .. administered), but the Staff is concluding that a Class II home occupation (Planning Commission/City Council approval) is required (Exhibit E). I -~ -- I (~fJ"- A ''1' '. '. I CITY OF ARDEN HILLS ,. 1450 WEST HIGHWAY 96 ARDEN HILLS, MN 55112-5794 I November 20. 1997 I Richard H. Zehring. Executive Vice President I \Velsh Companies 8200 Nonnandale Blvd. - Suite 200 I Minneapolis,~!N 55437-1060 RE: Alternate Financing DisCLlssion for City Gateway Property Sale to Welsh LLC I Dear Dick: I On Wednesday, November 12, 1997, representatives of the City and Welsh met to discuss a variety of issues surrounding execution of a Developers Agreement between the two parties. One of the issues discussed was the Welsh acquisition of the City's Ie "Darling/Kem Milling" site. For several months. the City has had a draft "Purchase and Sale Agreement" for the Darling/Kem Milling site. This draft document contains several key underlying assumptions. They include: I L The purchase price for the property is $408,640. Assuming that the developer adheres to the prescribed build out schedule, $85,255 of the I purchase price, the "Remaining Portion" may be forgiven; otherwise $85,255 is due and payable on December 31, 1999. I 2. At closing, the purchaser shall pay to the seller $323,385 by cash or certified check. This purchase price will be reduced by $4,060 to remove I gas piping on the property, and $8,210 to remove water main piping on the property. Thus, the net cash at closing is expected to be $3!!, 115 ($323,805 - $4,060 - $8,210). I , Assuming that the Kem Milling foundation removal costs are not known at J. the closing. an amount not to exceed $61,405 shall reimburse the purchaser I for such costs at the time they are known. 4. Additionally, the purchaser has agreed to upgrade the brick exterior of I Phases II, III and IV. Seller has further agreed to reduce the purchase price by up to $200,000 for the purchaser-documented cost of such upgrade. t' I PHONE: 16121 633.5676 . FAX 16121 633.7839 'tlf I .- '" Richard H. Zehring, Welsh Development Company LLC I Page Two -. November 20, 1997 Prior to the November 12. 1997 issues disCllssion meeting. the City's expectation of funds I to be remitted by Welsh to the City at the time of closing by cash or certitled check was as follows: Description Total City Welsh I t. Total Purchase Price $408,640 I 2. Less "Remaining Portion" (per bLlild out schedLlle) ( 8"?--) 5 85,255 585,255 I ),-)) forgi vable contingent recei vable liability I 0 Less Gas Piping Removal ( 4,060) ~- 4. Less Water Piping Removal ( 8270) I 5. Net Payable at Closing 5311,115 ~ 6. Subject to further reductions for: a. Kern Milling Foundation Possible Documented I Removal ( 61,405) City Actual Costs Reimbursement I b. Exterior Brick Updates Possible Documented Phase II, III & IV (200.000) City Actual Costs I Reimbursement 7. Lowest Possible Sales Price 5 49.710 I At the November 12, 1997 meeting, \Velsh representatives raised the issue of not having I sufficient financing to deliver $311,115 in cash or certified check at closing. They proposed having an immediate write down to $49,710 at the time of closing. City representatives objected to this proposal as the leverage of having Welsh perform on a I not-to-exceed basis with respect to both the foundation removal (561,405) and the brick upgrade 5200,000) would be gone. I .. I ------------ I $/'1 ...- .. I Richard H. Zehring, \Velsh Development Company LLC it Page Three November 20, 1997 I A counterproposal was raised by City staff for both parties to consider. l. At the time of closing, obtain the following from Welsh: I a. A certified check in the amount ot'$49.710: and I b. A Performance Bond from Welsh LLC reqLliring Llp to $250.000 in soil correction work to be completed by May I. 1998: and I c. A Promissory Note from Welsh LLC with a personal gLlarantee from Dennis Doyle in the amount of$261,405. (561,405 + I $200.000). The ]\;ote WOllld be due and payable on :..lay I, 1998. 2. Upon satisfactory completion of the fOLlndation removal and soil correction I work (on May 1, 1998): a. Wdsh would issue a cashier's check to the City in the amount of Ie $261,405 as indicated in the Promissory Note; and b. The City would remit up to $250,000 to Welsh for documented soil I eorrection project costs; and c. The City wOLlld remit up to $61,405 to Welsh for documented I foundation removal project costs; and d. The City would establish a $200,000 escrow accoLlnt for future I brick upgrade costs on Phases II, III and IV. , As the build out phases are completed: I .). The City would remit up to $200,000 from the escrow account to a. I Welsh for documented, incremental brick upgrade exterior costs for Phases II, III and IV as they are completed. I 4. If270,000 square feet are not constructed and occupied by December 30, 1999, the "Remaining Portion" of the original purchase price ($82,255) becomes due and payable to the City of Arden Hills as prescribed by the I Purchase and Sale Agreement. fI I t.((y I -- .. Richard H. Zehring, Welsh Development Company LLC I Page Four ~ November 20, 1997 Your prompt feedback on the above-referenced items, to either Kevin or myself, would b~ I most appreciat~d. Sinc~rely, I M4- I Brian Fritsinger City Administrator BF/sls I CC/Kevin Ringwald, Community Development Director I Terrance R. Post, City Treasurer I .. I I I I I I I -. I I (;X*Iorr B 'In ". ". I ~ I I I I I I Ie I I I I I I Minnesota Solutions November 1997 I fI I 1./17 Minnesoca Solutio~'i I .- I Table of Contents .. Tax Increment Financing Brief I What is Tax Increment Financing?. ..__...... ......... .............................. .__..__ ..___ 1 Common misconceptions. ..... .._.... _._... .................................................... ..........4 I Redevelopment What is a redevelopment districP........................................................... .......6 I What is a renovation and renewal district?...................... .......................... .........7 What is a soils condition district? ...... ....... ................ ............................... ........ 8 What is a hazardous substance sub-district? .............................................. .........9 I Housing What is a housing district? .............. ..................................................................... 10 I Economic Development What is an economic development district? .... ..... .............................................. 11 I Defi n iti 0 ns .......................................................................................................... 12 Appendix .. What are qualifying public improvements? .................................................... ....... 15 I I I I I I I .. November 19, 1997 I I 3/17 TIF T.Jlk 1 " I ~ What is Tax Increment Financing? I Tax increment financing is a planning and financing tool which has been used by local units of government since 1973. Tax increment financing was originally designed by the Minnesota Legislature to replace the federal urban renewal programs of the 1960's which were gradually cut I back and eventually eliminated. Tax increment financing uses the increase in property taxes resulting from new development to I finance qualified public improvement costs related to that development It is this increase or difference between the current property tax on a parcel of land and the estimated property tax after development, that is the tax increment Other sources of revenues which are now classified I as tax increment include: . Proceeds from the sale or lease of property purchased with tax increment. I . Repayment of loans or other advances made with increments. . Investment earnings on increments. I Following is a graph depicting a possible economic development district. Ie Taxes on New taxes alter currently vacant vacant parcel is = 14.CCO of parcelll.COO developed 55.000 Tax Increment I TIF District Tax is created t=:> (>(>(> Increment I Fund I All tax increment financing districts are not created equal. Permitted uses of the tax increment generated vary according to the type of tax increment financing and the year during which the tax I increment financing district was certified. Following is a brief summary of each type of tax increment financing district, or groups of tax increment financing districts, and intended purposes. A more in-depth review appears later in this document: I Redevelooment districts. hazardous substance sub-distri"!!> and renewal and renovation districts: Redevelopment districts, renewal and rs . lation districts and I hazardous substance sub-districts are intended to correct a neg;:. :ive land value created by past uses. The public purpose is clear. Reuse of existing public infrastructure, job creation in older cities where social problems and unemployment are exacerbated by abandoned I industrial property, declining property values, and transportation and environmental issues all justify the public investment The private sector is not willing to undertake demolition, ~ relocation and remedial activities often required -- as well as the liability issues related to these actions -- when undeveloped sites are readily available. I November 19, 1997 ------------ 4(n I 2 MinnesotJ Solutions .' Tax increment produced in these tax increment financing districts generally does not provide I public subsidies for structures to be built on the property. Instead, removal of obsolete and/or .. abandoned buildings, remediation of contamination, etc., will consume the tax increment generated. These tax increment financing districts generally do not "cash Row," particularly the more difficult ones, because tax increment rarely provides sufficient resources to deal with redevelopment or pollution problems Following the property tax reform of the 1997 Legislative I Session and the subsequent reduction in commercial/industrial class rates, redeveicpment will be more difficult to achieve. Public sector investment is required to direct develo~ment of these difficult sites. I Housing districts: Housing districts can be established to reduce interest rates to make housing more affordable I and to subsidize the cost of construction. The provision of affordable housing and the maintenance of the existing housing stock. particularly in older communities, is a costly endeavor tax increment financing provides a useful tool to help close the many gaps in the financing of I affordable housing. Economic deve/ooment districts: I Economic development districts generally provide developer incentives by assisting with site and infrastructure expenses. The justification for public subsidy, in this case, is to maintain existing jobs when there is danger of losing employment to another state or to provide an I additional incentive for companies to locate in Minnesota. Although the legislature has moved to make the "rules of the game" more consistent for tax .. increment financing districts certified prior to 1990 and those created after the new restrictions were put into place, it is still important to note the year during which a district was certified. Permitted uses of tax increment generated within a tax increment financing districts can vary I depending upon the date of certification and the type of tax increment financing district Tax increment financino Grants/Deoartment of Revenue: I The 1997 Legislature appropriated $2 million for grants to cities that have citywide tax increment financing deficits as a result of the class rate reductions. In order to qualify, the deficits must be due to binding contracts and obligations entered into before enactment of the bill. Applications I must be made to the Commission of Revenue Calculation of tax increment financing obligations will be made using data filed with the State Auditor. The grant will be made the year after the deficit occurs. If the available appropriation is less than the grant entitlement, the grants are I proportionately reduced. The legislature also provided an exemption from the pooling restrictions. This exemption allows cities to pool tax increment financing revenues to offset shortfalls caused by the class rate reductions. Use of this pooling authority is subject to approval by the Commissioner I of Revenue. Both provisions expire January 1, 2001. Task Force: The 1997 Legislature directed the creation of a legislative task force of six legislators from each I body to work on a recodification of the tax increment financing laws. House Members Appointed Senators Apoointed I Edgar Olson Roxann Daggett Linda Scheid William Belanger Thomas Bakk Dennis Ozment Leonard Price Edward Oliver .. Ann Rest Gail Skare Lawrence Pogemiller John Hottinger November 19. 1997 I . - ---- - I I .- c;; If7 I -i::?n ., 0 t: I >< "0 ... (!) (!) ... ~ CIl~a '" '" '" N '" -'" I '" '" '" '" '" is 0 I I 1 C1 ro () :J ro - I :l .., :=; QJ ro c. - OJ I c:: (fJ -. -I :J -. ro 3 (fJ C1 Ie ro (fJ -. o~ -. (fJ 0 I - .... .., -. Z n - ro I :E I ;0 OJ ro .., a. -. ro (C I < ::r ro - _ 0 0 :J I '"0 3 ro :J - I 0 -. (fJ - . .., -. n - . .- I C./11 I 4- Mi""esc(J SolucioGs , .' I Common Misconceptions -- 1. For every dollar of taxes caotured in a tax increment financina district. state education I costs increase. Opponents of tax increment Nnancing calculate the state's irceased education costs on the false assumption that all property tax value captured in :ax increments I Nnancina districts would have occurred somewhere In the state without oublic s~bsidy. This - . is misleading for two reasons. First of all. it assumes that the "but for" test is ,ce'ler valid. Secondly, it ignores the fact that the public does have an interest in fostering redevelopment I in certain areas within the state. 2. As lona as a business locates in Minnesota. the state should plav no role in the locational choices a business makes. The state does have an interest in fos;ering I redevelopment, which is "leveling the playing Neld" between development of greenNelds and redevelopment. Reuse of existing public infrastructure, job creation in older cities where social problems and unemployment are exacerbated by abandoned industrial property, I declining property values, and transportation and environmental issues all justify the public investment. The private sector will not undertake demolition, relocation and remedial aotivities -- as well as the liability issues related to these actions -- when undeveloped sites I are readily available. 3 All tax increment financing districts are created equal. The "rules of the game" vary .. according to the type of tax increment financing district and date of certification. Increments generated in a redevelopment district, for instance, rarely cover the costs of preparing a site for development and are not used to subsidize the construction costs. In addition, increments I generated in tax increment financing districts certified prior to the 1990 changes in tax increment law can be used in a number of ways no longer allowed. There are no restrictions regarding the type of development that ultimately takes place within a redevelopment district I because the public subsidy is used to prepare the site for development. Economic development districts, on the other hand, are subject to some restrictions because I increments generated in this type of tax increment financing district are used as developer incentives and it has been determined that, for the most part, retail will locate where there's a market and no public subsidy is warranted in this case. I Cities are usina tax increment financina to build Taraet Stores in cornfields. Following 4. the changes in tax increment financing law in 1990, a cornfield can not meet the criteria I required for designation as a redevelopment district. An economic development district, under some circumstances, can still be used for retail and is a tool for greenfield development. I The use of tax increment financing causes existina businesses within a citv to 5. subsidize comoetitors. Tax increments generated in a redevelopment district can be used I to prepare a site that ultimately gets developed by a competitor to an existing business. The public subsidy itself, however, does not go to the developer but to the purpose of preparing the site for any type of development. An economic development district can be used to -I subsidize the developer of a competing business. November 19. 1997 I I TIF Talk '/'7 5 I In addition, to the extent that the "but for" test is valid for redevelopment. there is no ~ additional cost to the state or other taxing jurisdictions because the new development would not have taken place without the public subsidy. 6. Tax increment financing is used to lure businesses from one Minnesota citv to I another. Increments generated in a redevelopment district are used only to correct site problems and "level the playing field" between the redeveloped site and greenfield sites. Redevelopment districts, particularly subsequent to the 1990 changes In tax increment law I generally don't cover the costs associated with demolition, relation. site acquisition, etc., much less provide developer incentives. Economic development districts, however. are designed to provide developer incentives and can result in pirating businesses from one I Minnesota city to another. 7. Tax increment financing ties uo the tax base for too long. Redevelopment is costly and I time consuming. Following the changes to tax increment financing in 1990, it is unlikely that enough tax increment will be generated to cover the costs of redevelopment. It is even less likely that redevelopment districts will "cash fiow" in the wake of property tax reform and the I reduction in commercial/industrial class rates 8. There is no benefit to a community when a tax increment financino district is I established. If a tax increment financing district is certified to support redevelopment efforts in a city there are at least three benefits: . Even if property values had been declining within the tax increment financing district. the Ie amount of taxes will be "frozen" at the point the tax increment financing district is certified. . Spin-off development and a hall to the decline in property values I neighboring the tax increment financing district. . When the tax increment financing district is decertified, the enhanced tax base will provide a benefit to all the taxing jurisdictions that would not have been there without the public subsidy. I 9. Most of the benefit from an enhanced tax base accrues to the citv. so that unit of local oovernment should oav for it. This is clearly untrue. Upon termination of the tax increment I financing district. all of the local taxing jurisdictions enjoy the benefits of enhanced property values. In addition, the state contributes less to education costs than prior to certification of the tax increment financing district. The immediate effect of spin-off development. job I creation, affordable housing opportunities, and halting the spread of blight throughout a community. provide benefits to the state, county, schools and city throughout the life of the tax increment financing district, as well as following decertification. I 10. Cities make decisions that tie up the tax base for other taxing iurisdictions. but take none of the risk associated with their decision makino. If a city makes a fallacious "but I for" finding, they lose the same tax base as the other taxing jurisdictions. It is, therefore. in its best interest to be judicious in this regard. In addition, cities pledge the full faith and credit of the city when issuing general obligation bonds to finance improvements within a tax I increment financing district. I- 11. Tax increment financing districts cause orooenv taxes elsewhere in the citv to increase. To the extent that the city makes an appropriate "but for" finding, there is no impact on the property taxes in other parts of the city. I November 19. 1997 - ---------- - ---- 8/t7 I 6 Minnesoca Solutions I What is a Redevelopment District? I .. Qualifvina: In order to qualify, property must meet one of the two following conditions I 1. parcels consisting of 70% of the area of the tax increment financing district must be occupied I by buildings, streets, utilities, or other improvements, and more than 50'\'i of the buildings (excluding outbuildings) must be structurally substandard to a degree requiring substantial renovation or clearance; or I 2. parcels must consist of vacant, unused, underused, inappropriately used, or infrequently used rail yards, rail storage facilities or excessive or vacated railroad rights-of-way. I To be considered "improved," at least 15% of a parcel's area must contain improvements. A building is "structurally substandard" if there are defects in structural elements or a combination I of deficiencies in essential utilities and facilities, light and ventilation, fire protection including adequate egress, layout and condition of interior partitions, or similar factors. I A building is not substandard if it complies with the building code or could be brought up to code at a cost less than 15% of the cost of a comparable new building on that site. Development authorities must conduct an interior physical inspection of properties before .. determining that they are substandard for blight tests. An interior inspection is not required if the municipality is denied access to the building and available evidence supports a conclusion that I the building is substandard. Written records must be kept of criteria determining that property is substandard. I Tax Inr;rement Financing Expenditures (not limited to!: . land acquisition . administrative costs I . rehabilitation and hazardous waste . installation of utilities, roads, sidewalks, clean up and parking facilities I . clearing land . demolition Duration: 25 years from receipt of the first tax increment I Pooling: 25%, however, administrative costs must be included in the pooled amount LGAlHACA Election: 5% I Fiscal Disoarities Contribution: can be made from within the tax increment financing district or I from the entire city Indexina of Original Tax Caoacitv: does not apply -I November 19, 1997 I - ~ .. cr Irl TIFTalk 7 I it I , What is a Renovation and Renewal District? I I Qualifving: Parcels consisting of 70% of the area of the tax increment financing district are occupied by buildings, streets, utilities, or other improvements; 20% of the buildings must be I substandard (excluding outbuildings); and 30% of the other buildings must require substantial renovation or clearance to remove existing conditions such as inadequate street layout, incompatible uses or land use relationships, overcrowding of buildings on the land, excessive I dwelling unit density, obsolete buildings not suitable for improvement or conversion, or other identified hazards to the health, safety and general well-being of the community. I Written records must be kept of criteria determining that the property is substandard. Tax Increment Financing Exoenditures: I . land acquisition . demolition . clearing land I . installation of utilities, roads, sidewalks, and parking facilities . administrative costs Ie Duration: 15 years from receipt of the first tax increment Pooling: 20%, however administrative costs must come under the pooling cap I LGA/HACA Election: 10% I Fiscal Disparities Contribution: can be made from within the tax increment financing district or from the entire city . Indexina of Oriainal Tax Capacity: does not apply I I I I .. I November 19, 1997 !C(,l ., 8 Minnesot.1 Solutions I What is a Soils Condition District? .. Qualifvina: Parcels containing hazardous substances. pollution or contaminants which require I removal or remediai action for use and the estimated cost of the removal and remedial action exceeds the fair market value of the land before completion of the preparation; OR the estimated I cost of costs of the removal/remedial action exceeds $2 per square foot. Tax Increment Financina Exoenditures: I . land acquisition . cost of removal or remedial action . administrative expenses, including preparation of I the development action response plan Duration: 20 years after receipt of first tax increment I Pooling: 20%, administrative costs must come under the pooling cap LGA/HACA Election: 5% I Fiscal Dlsoarities Contribution: can be made from within the tax increment financing district or .. from the entire city Indexing of Original Tax Caoacitv: does not apply I I I I I I I .. November 19, 1997 I I /1/'7 TlF .Talk 9 I ,. What is a Hazardous Substance Sub-District? I Qualifying: parcels for which there is a state-approved development acticn response plan and for which an agreement has been entered into for removal actions or remedial actions. I Tax Increment Financing Expenditures: . removal or remedial actions due to hazardous substance, I pollutants, contaminants or petroleum releases . pollution testing . demolition I . soil compaction correction . administrative and legal costs . peA review and approval of the development response action plan I Duration: 25 years from commencement of the extended period or the time necessary to recover the costs of removallremedial actions I Poolina: 20%, administrative costs must come under the pooling cap Ie LGA/HACA Election: 5%; 0% if qualified Fiscal Disoarities Contribution: can be made from within the tax increment financing district or I from the entire city Indexing of Orlainal Tax CaDacity: does not apply I I I I I I .- I November 19, 1997 , tft, I 10 Minneso(J Solutions I What is a Housing District? .. Qualifying: Facility is intended for occupancy in part by persons or families of low and moderate I income as defined in Chapter 462A, Title II of the National Housing Act of 1934, the National Housing Act of 1959, the United States Housing Act of 1937, Title V of the Housing Act of 1949 I or other similar acts. Up to 20% of the fair market value may be for uses other than low and moderate income housing. Tax Increment Financino Exoenditures: I . qualifying public improvements . interest rate reduction program I . administrative expenses Duration: 25 years from receipt of the first tax increment I Pooling: 20%, administrative costs must come under the pooling cap LGA/HACA Election: 10%; 0% if qualified I Indexing of Original Tax Caoaoitv: does not apply .. I I I I I I I .. November 19, 1991 I I 13117 TI F Talk 11 I f' What is an Economic Development District? I Qualifyino: Parcels that do not qualify for any other type of tax increment financing district, and the authority finds that (i) business is discouraged from moving to another state or municipality; I (ii) employment is increased in the state; or (iii) the tax base of the state is preserved and enhanced. Eighty-five percent of the building's square footage in the tax increment financing district shall be used for manufacturing, warehousing, storage, distribution, research and I development, telemarketing, or tourism. The 1997 Legislature created criteria for small city tax increment financing. A population was I defined and a definition for a small city was provided. Once these criteria are met, tax increment generated in an economic development district can be used for two types of commercial projects. These are a qualified border retail facility and small city commercial facilities. I Tax Increment Financing Expenditures . qualified public improvements I . administrative costs . loans . subsidies Ie . grants . interest rate subsidies . additional site preparation and public improvement costs if; I . bedrock soil conditions are present in 80% of the acreage; . the estimated costs of site preparation exceeds the fair market value of the land before completion of the preparation I Duration: nine years from the date of receipt of the first tax increment or 11 years from approval of the tax increment financing plan, whichever is less I Pooling: 20%, administrative costs must come under the pooling cap I LGA/HACA Election: 10% Fiscal Disoarities Contribution: must be made from the tax increment financing district I IndexinG of Orioinal Tax Capacity: Original tax capacity is indexed based on the average annual increase in market value over the five years before certification. Each year's original tax I capacity is increased by this percentage. In calculating the increase in market value, the increase resulting from new construction, installation of utilities and platting during this five year period are to be subtracted in computing the average increase in market value. I .. I November 19, 1997 - 1"(11 I 12 Minneso(J Solutions I Definitions .. Sonds (or internal note): A financing method whereby the city provides up front funds for a I project. The funds are ether repaid by the annual taxes (tax increment) that is available as a result of the development or the general obligation from the city may be pledged I Slight: See "What is a redevelopment district?" "Sut for" test: The basic premise behind tax increment financing states that without municipal I assistance a proposed project would not occur, or would not occur within the foreseeable future. This premise is also known as the "but for" test, and all projects must satisfy it. I The "but for" test consists of two separate analyses. The first analysis involves two statements. The first statement assumes "that the estimated captured net tax capacity would I be available to the taxing jurisdictions without creation of the tax increment financing district" and the second assumes "that none of the estimated captured net tax capacity would be available to the taxing jurisdictions without creation of the tax increment financing district." The second analysis, adopted by the 1995 Legislature, requires the authority to determine I "that the increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in the market .. value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of the tax increment financing district permitted by the plan." I Development agreement: The contract entered into among the city, county or authority and the private developer. It typically controls timing, description of public and private improvements, I guarantees. Tax increment financing district: The specific parcels within a "project area" from which tax I increment will be captured. Excess tax increment: Tax increment that is in excess of what is needed either to pay debt service I on outstanding tax increment bonds or to pay remaining public redevelopment costs. Excess increments are unlikely to be generated following the 1990 tax increment financing reforms. Five year rule: Within five years following certification of the tax increment financing district, I revenues derived from tax increments are considered to have been expended on activities within the tax increment financing district only if one of the following occur: I . the revenues are actually paid to a third party; . bonds, the proceeds of which must be used to finance the activity, are issued and sold to a third party and the revenues are spent to repay the bonds; I . binding contracts with a third party are entered into for performance of the activity and the revenues are spent under the contractual obligation; or .. . costs with respect to the activity are paid and the revenues are spent to reimburse a party for payment of the costs. November 19, 1997 I -..-- I 1'3/'7 .. TIF Talk 1 3 I ~ Bonds include subsequent refunding bonds if one of two tests is met: (1) the proceeds of the original refunded bonds were spent on activities within five years after the tax increment I financing district was certified or (2) the original refunded bonds are issued within five years after the tax increment financing district was certified and the proceeds are expended on activities within a reasonable temporary period. I "Knock-down": Also known as "drop out" provisions, these are statutory requirements that parcels within a tax increment financing district be improved within specified periods or they I "drop out" of the tax increment financing district. Also included is a summary of the "three year activity rule" which is a "knock-down" provision affecting the entire tax increment financing district: I . The "three vear activity rule": This requires that within three years (1) bonds must have been issued in aid of the project area containing the tax increment financing district, or (2) I the authority has acquired property within the tax increment financing district, or (3) the authority has constructed or caused to be constructed public improvements within the tax increment financing district. I . The "four vear activity rule": Within four years from the date of certification of the tax increment financing district, demolition, rehabilitation, or renovation of the property, or Ie other site preparation, including qualified improvement of a street adjacent to a parcel (with some exceptions), must have commenced on a parcel, or it will "drop out" If activity on the parcel subsequently commences, it can again be included, but at the net tax I capacity most recently certified by the Commissioner of Revenue. . Parcels imoroved orior to certification. The authority may request inclusion in a tax I increment financing district and the county auditor may certify the original tax capacity of a parcel of a part of a parcel for taxes payable in any of the five calendar years before the filing of the request for certification only for (1) a tax increment financing district in which 85% or more of the planned buildings and facilities are for manufacturing or production of I tangible personal property, including processing resulting in the change in the condition of the property; or (2) a qualified housing district. I It is used to prohibit the mere collection of increments generated from inflation. LGA/HACA Ejection: In 1990, the legislature initiated the LGNHACA reduction which I penalized authorities for providing tax increment financing assistance. In 1995, the legislature provided an alternative to this penalty. An authority may now elect to make a qualifying contribution to a project. The contribution may not include tax increments or I developer payments and must be used to pay project costs, not for general government purposes or for costs a city would have incurred without the project. A city may receive assistance for its local contribution from other affected units of government. For example, if I the state contributes to a project, the local contribution may be reduced by one-half of the dollar amount of the state contribution. A limitation in the use of this exception is that the .. maximum city contribution for all tax increment financing districts cannot exceed 2% of the city's net tax capacity. I November 19, 1997 l~(l1 I 14 MinnesoLl Solutions ,. A city may not choose to make the, LGNHACA contribution during one year and the I LGNHACA election another. The choice must be made upon certification of the tax -- increment financing district The LGNHACA election is usually preferable to making the LGNHACA contribution. I Original tax capacity: The "base value" is the tax capacity of taxabie property within the tax increment financing district at the time of certification. It is the original tax capacity that I continues to be availabie to all applicable taxing jurisdictions for the duration of the tax increment financing district Pay-as-you-go: A financing method whereby the developer pays up front the various tax I increment financing eligible costs and the Authority reimburses the developer tax increment that is collected over time as a result of the development Project or project area: A project area can be as large as a city's boundaries, but cannot be I smaller than the tax increment financing district tax increment financing districts need to be located within a project area. All projects require a plan which must be approved after a I public hearing. Public review process: When a tax increment financing plan is proposed or amended: I . Council calls for public hearing to modify or adopt redevelopment project and tax increment financing plan .. . Plans sent to school tax increment financing district and county for review and comment . Planning Commission reviews project for compliance with Comprehensive Plan if parcels are outside existing project areas and project area is being eniarged. I . Council holds public hearing/plans approved. . Tax increment financing plans are certified to county and state. I I I I I I .. November 19, 1997 I I' 17/t7 TIF'TJlk 15 I fI What are Qualifying Public Improvements? I These are general and not eligible costs for all tax increment financing districts: I . Land acquisition . Administrative C8sts supervision . Site work contractors fee I demolition/site clearance inspection fees grading/backfilling/compaction of fill overhead I erosion control paving - cost of base construction up to . Interest cost during construction laying of asphalt period of eligible expenses I . Utility hook up . Environmental costs assessment I . Traffic control -- lights/signs work program abatement/clean up . Relocation expense Ie . Consultant's fees . Public right-of-way costs architectural/desig n lighting engineering I signage financial consulting curbs and driveway aprons legal/bond counsel I sidewalks boulevards . City Assessments berms sanitary sewer . landscaping storm sewer streets . Contingency other assessable public I improvement costs I I I .- . November 19, 1997 I (' XRtJrr C 11'-( I CITY OF ARDEN HILLS fI 1450 WEST HIGHWAY 96 ARDEN HILLS, MN 55112-5794 I November 6, 1997 , I Re: Leasing signs Dear Sir or Madam: I The City has been receiving complaints regarding the length of time leasing signs are staying up on properties atier they are fully leased, Please be advised that Schedule VII, I B of the Sign Ordinance requires ellmination of leasing signage flve (5) days after the space is leased. Therefore, if your bllilding is currently fully leased, then elimination of , the leasing sign is required by the Sign Ordinance, Your timely cooperation in this matter of mutual concern would be greatly appreciated, Ie [f you should have any questions or comments, then please contact me at 633-5676. Sincerel} , if) I ~~ ' , Kevin Ringwald, CP Community Develo ment Director , cc: Brian Fritsinger, City Administrator Dave Scherbel, Building Official I Business Development Committee I I I ,- I PHONE: 16121 633-5676 . FAX 16121 633-7839 - ?'I'f I I -- PE~vIANENT LEASING SIGNS in the I CITY OF ARDEN HILLS on NOVEMBER 6,1997 I 1. ARDEi'i OFFICE CEi'iTER I 1306 WEST COUNTY ROAD F Commercial Real Estate Services I 85 East Seventh Place #200 Saint Paul, Minnesota I 55Wl 2, ARDEN WOODS I 4105 LEXINGTO:-i AVENUE NORTH Towle Real Estate Company .. Attn: Todd Mongrain 55 East Fifth Street, #1575 Saint Paul, Minnesota I 55101 " NORTHWOODS OFFICE CENTER I J, 3900 NORTHWOODS DRIVE United Properties I Altn: Mike Ohms/Tom Stella 3500 West 80th Street I Bloomington, Minnesota 55431 4. DELUXE BUILDING I 1275 RED FOX ROAD Nielsen and Associates, Realty Inc, I 2665 Long Lake Road Roseville, Minnesota I 55113 -, , - Jly - ,. 5, 1230-1240 GREY FOX ROAD I Madison tv[arquette Realty Services I Attn: John Thompson 3775 North Dunlap Street Arden Hllls, Minnesota - 55112 6, 3771-3789 LEXINGTON A VENUE I RJ. tvLLlrray and Associates Attn: Bob Murray - 1873 Buerkle Road White Bear Lake, Minnesota 55110 - 7. 3711 LEXINGTON A VENUE -- Madison Marquette Realty Services Attn: John Thompson 3775 North Dunlap Street - Arden Hills, Minnesota 55112 I 8, SHANNON SQUARE 3673 LEXINGTON AVENUE - C.G, Rein Company Attn: Dennis Cavanaugh I 949 Sibley Memorial Highway Saint Paul, Minnesota 55118 I 9, ARDEN PLAZA - OFFICE/RETAIL 3581- 3585 & 3531-3565 LEXINGTON AVENUE I United Properties Attn: JoAnn Hall I 3500 West 80th Street Bloomington, Minnesota .- 55431 I 'i{; I I -. 10, NORTHP ARK CORPORATE CENTER - PHASES IIII/II! 1210 COUNTY ROAD E & 6-8 PINE TREE DRIVE I Towle Real Estate Attn: Tim Dulany/Mike Houge/Keith Sturrn I 330 Second Avenue South #800 Minneapolis, Minnesota . 5540l 11. ROUND LAKE BUSINESS CENTER . 4354-.H96 ROUND LAKE ROAD Welsh Companies I Attn: Paul Bickford 8200 Norrnandale Boulevard, #200 Bloomington, Minnesota , 55437 .. . I I I I I I -. I . ( '44'6"" f) 'It.. . "-...,-,,....-.... ~-::, -:. ,-':,.j~....1 fI Novemmv i,O 1%9J7 (I.' ~, """., ".il':' . . .- Dave Scherbel ,~ ' . Arden Hills Offices . 1450 West Hwy. 96 Arden Hills, MN 55112-5794 I Re: 1875 Lake Lane . Dear Mr. Scherbel: Regarding the condition of my property at the address above, I propose to clean up the yard and do repairs as necessary. I I have recently paid off my mortgage and will be in a position to seek home equity financing in order to do updating & repairs to my I home, including a complete furnace system, which must be converted from oil. I hope to accomplish this by October 1st, 1998. I did have a squirrel problem at one time, but took care of that . and have tried to maintain the appearance of my property. I will strive to improve my property for myself, my neighbors and Ie the community. Thank you. Sincerely, . ~VAJ>JJ.) JtUtzV' Bonnie K. Teslow . I . I I I .- . - - ~ I CITY OF ARDEN HILLS I 1450 WEST HIGHWAY 96 ARDEN HILLS, MN 55112-5794 -- October 30, 1997 I Ms. Bonnie Teslow I 1875 Lake Lane Arden Hills, i'vfN 55112 Dear Ms. Teslow: I It has again been brought to the Cities attention, that your property at 1875 Lake Lane I remains vacant and in poor condition. The City understands that the home has been vacant for a number of years, and that the home maybe uninhabitable due to the poor I condition it is now in. The City has had numerous complaints regarding squirrels and raccoons entering your home and garage and harboring unwanted vermin, It has also been alleged that the home has no functional heating system, which leads to the I possibility of interior damage to the walls, structure, and plumbing system. As you were already notified by mail on February 2, 1993, vacant houses and property .. that depreciate the value of surrounding properties are a nuisance and can be prosecuted as a nuisance ordinance violation. The City does feel that due to the conditions stated above, the home and garage are a nuisance and possibly may be uninhabitable, I The City requests to have a meeting with you at your property (1875 Lake Lane) to I determine whether or not the home is uninhabitable, The City needs to hear from you no later than November 10, 1997. If the City does not hear from you by November 10, 1997, the City will be forced to take action allowed by law to abate the above I conditions at 1875 Lake Lane. You may contact Dave Scherbel at 633-5676 to arrange a time when an inspection can I occur. Sincerely, I ~avt- WJ Dave Scherbel I Building Official I cc: Kevin Ringwald, Community Development Director -I DS/jt PHONE: 16121 633-5676 . FAX 16121 633-7839 I I E~O\, If. '~ I CITY OF ARDEN HILLS , 1450 WEST HIGHWAY 96 ARDEN HILLS, MN 55112-5794 I November 20, 1997 I JetTrey Weber +l12 Valentine Crest Road Arden Hills, Minnesota I 55112 Re: Class [[ Accessory Home Occupation I Dear Weber: I Please be advised that I have reviewed your application for a Class 1 Accessory Home Occupatlon at 4112 Valentine Crest Road. The Staff concludes that yom current use is I not permitted as a Class I Accessory Home Occupation (moblle catering business), pursuant to the Zoning Ordinance, Section VI. B, 3, b, (I) and (2). The basis for this conclusion is that this home occupation operated without a permit, is not properly Ie licensed thrOllgh Ramsey County, has deliveries via non-passenger vehicles, and has caused late night noise impacts to the neighborhood to the point the City has received complaints regarding this use. I Therefore, if you wish to continLle this operation, then approval of a Class [[ home occupation permit by the Planning Commission and City Council is required. For your I con venience, 1 have attached the necessary application forms for such a request. [f you should have any questions or comments, then please call me at 633-5676, I Sincerely, I ~ :'.'W -d Alep I Community velopment Director I cc: Dave Scherbel, Building Official I Ie I PHONE: 16121 633.5676 . FAX 16121 633-7839 I - CITY OF ARDEN HILLS r MEMORANDUM DATE: November 21, 1997 . TO: Brian Fritsinger, City Administrator . FROM: Terrance Post, City Accountant @) SUBJECT: November, 1997 Finance Department Report I Department Activities I . Greater number of false alarm billings due to threshold (i.e" 3 no-charge alarms) being exceeded by customers, Also revenue analysis to properly record 1998 license payments as deferred revenue in 1997, I . Public Works continues to progress on commercial water meter replacement project. Eighty-nine (89) meters have been installed thus far. Finance is providing administrative I support for this project to insure that quarterly water consumption is properly calculated (i.e., a portion with old metering and a portion with the new meters,) Ie . Continue to work with Standard & Poors (S & P) and the City's Financial Advisors (Ehlers & Associates) on monitoring bond issuance status. S & P gave the City a high I rating (A+) for this proposed issuance, December Priority Proiects . Prepare for and provide information for the December 4, 1997 Truth-In-Taxation public I hearing. This process will culminate in the adoption of the final 1998 Budget on December 15,1997, . . Develop a 1998 EDA Budget in a form that the EDA Commissioners can consider adopting, I . Assist the City's external auditor for some pre-audit December fieldwork. . Finance Committee Update . As per direction from Council at the November 17, 1997 W orksession, Committee members will be solicited for their ideas regarding continuation of the Committee, . interest in serving on a Task Force, or other ways to invigorate participation, I if . I CITY OF ARDEN HILLS MEMORANDUM DATE: November 21,1997 I TO: Brian Fritsinger, City Administrator 1'./ ~ I FROM: Cindy S, Walsh, Parks and Recreation Director l\ SUBJECT: November Department Report . Ramsev Countv Sheriff Chore Proli:ram I I have been working with the Sheriffs office and the Community Affairs Officers (CAO) to have juveniles sentenced to community service hours do tasks for the Parks and Recreation Department They work only on weekends, so tasks have to be outdoors or in areas where the I CAO supervisors have access. I have had them paint and clean the inside of warming houses and pick up garbage in the parks, They will be doing more work for us and the Public Works Department when appropriate. I GBD Round Lake Trail BRW has surveyed the approximately 500 feet of proposed trail abutting Phase I of the Welsh Ie development I am working with the U.S. Fish and Wildlife Service to obtain a right-of-way easement on their property, I will have to write and submit an application, environmental assessment and an environmental action memorandum. I will be working on these items in . December. I Cooperative Trails Grant for the trail bv Citv Hall I have turned in the necessary paper work for reimbursement for the trail development that occurred in 1996 and 1997. The DNR has reimbursed the City for the agreed upon grant amount I of $46, 183,78, Dan Vauli:han Park Dedication Neli:otiation I I have talked with Dan Vaughan about the possibility of changing the location of the dedicated property. It has come to my attention that Mr. Vaughan has never conveyed the property to the City and is still paying taxes on it He had not conveyed the property because until recently he I still had a mortgage on the property, When Mr. Vaughan had the tower constructed, the City negotiated park dedication in an area where I assume they intended to develop a park. The current park area is not large enough for a park without future dedication or property acquisition, I My intent is to acquire property in a 20 foot wide area along Round Lake for future trail development, Mr. Vaughan is amenable to this proposed change. I will keep you informed as I I proceed. rft 1 I ---.---.- --- -- ---------- -------- I Clearinl$ snow from the trails The Park Maintenance staff had an opportunity to test out the skid steer and snow blower on the trails last week after the streets where plowed. They had some difficulty with a couple of hill areas, I had anticipated problems given the steep slopes that exist in Arden Hills, We were able . to clear the areas with the help of the our Toro. The Toro will not be able to handle large amounts of snow, so there may be areas that bccome too difficult to clear. The Hamline Avenue sidewalk is one example of such an area, The sidewalk is only 4 feet wide and the skid steer is 6 I fect wide. We can use the T oro now when the snow is not piled up from the plows along the street; however, it will be increasingly difficult later on in the winter, We will do the best we can, I When skating rink season begins, the park maintenance staff will clear the rinks first since their are programs and hockey practices scheduled each night. The trails will be cleared as soon as I time allows. The maintenance staff also help to plow the streets during heavy snow falls or when public works staff are absent. Healthv Youth Coalition I Tracy Petersen continues to attend the meetings of the coalition. She will not be able to attend I the meeting on December 1 I because of the City Dance Program Recital. Pro,?ram Report .. The Family Turkey Shoot was held on November 20, This event has a number of contests for parents and youth to participate in as a team. We had 75 parents and youth participating, Tracy has been meeting with the chair of the National Honor Society in an effort to find I volunteers to help with recreation events and projects. This has been a successful partnership and we hope to continue it in the future, . Our after school programs continue to be popular. Classes beginning in November included; art, soccer, acting, and ceramics, I The Winter 1997/1998 Recreation brochure was distributed to the residents the week of November 17, I Upcoming December highlights include; Breakfast with Santa on December 13, Holiday Dance I Show on December I I, and vacation events from December 29- January 2, I I 2 .. . --------------- I I CITY OF ARDEN HILLS ~ MEMORANDUM DATE: November 20,1997 I TO: Brian Fritsinger, City Administrator ~, I FROM: Dwayne Stafford, Public Works Superintendent SUBJECT: Monthly Department Head Report I The Public Works Department plowed snow for the first time on Friday, November 14, 1997, with two (2) complaints. One (1) was damage to sod where we apparently got off the road, and I the other complaint was a plow struck some landscaping rocks just in back of the curb and scattered them, With surmountable curb or no curb it's easy to get off the street with a plow when everything is white. Atier a snowbank is formed the drivers have something to guide them, I The Public Works Superintendent and the Parks Director have agreed to have the Parks I Department Employees help with street plowing whenever needed, This helped on November 14 when two (2) Public Works Employees were on vacation, Ie Public Works has started plugging hydrants that don't drain when shut off. Hydrants have a drain hole in the bottom, which allows them to drain atier each use to prevent freezing. Some hydrants placed in wet areas; however, never drain as the water has no where to go. By plugging I the drain hole Public Works Employees can just pump the water out of the hydrant and leave, where before they had to pump the hydrant and pour an expensive potable antifreeze into the hydrant. I Over 90 C/I water meters have now been installed and this operation continues to go well. I Public Works Employees along with help from Hydro-Supply Company workers installed a recording device to measure flow amounts to Bethel College at the Bethel water meter pit. I Public Works Staff feels the current IO inch meter to Bethel may be oversized and could be replaced with a smaller meter, resulting in a several thousand dollar savings. Results from the recorder are not yet available, as we expect to monitor the recorder for about three (3) weeks, I Two (2) more waterrnain breaks were repaired, one (1) on Grey Fox Road and one (I) on Glenview and DeIlview Avenues, Grey Fox Road has had three (3) breaks now in the past two I and a half (2 II2) years, This is a 12 inch line serving Shannon Square and other C/I customers, The odor problem on North Hamline Avenue still exists; however, it seems less than before, I Public Works has sought help from the MCES who has introduced the City to a person from US Filter Company who specializes in odor control. Hopefully, we can get this resolved soon, as I .. am aware Council is concerned about this issue, I ---- I The Public Works Superintendent and the Public Works Secretary identified those residents I affected by the proposed 1998 Street Improvement Project through section maps and the Ramsey County Taxation and Records books. .. Previously, the City Engineer provided this service at a cost to the City of $1 0,000, Names are taken from the tax book and cross checked by the secretary against the utility billing account file, On November 19, 1997, the Public Works Superintendent introduced the new City Engineer and I his inspector to Public Works Employees, The Superintendent felt it was important to meet each other and talk a little about how today's construction jobs relate to tomorrow's maintenance for I Public Works. Areas and issues that may seem insignificant to some can become an every day nuisance to Public Works ifnot thought out and constructed properly. . 1996 Street Improvement Proiect The last of the punch list items was corrected on November 17, 1997, and November 18, 1997. I This completes this job to the satisfaction of the Public Works Superintendent. Although, it seemed to take a significant amount of time, the superintendent feels T.A. Shifsky did do a good job. I 1997 Street ImDrovement Proiect A dispute between Valley Paving, the contractor and the former City Engineer over exported I excess material quantities appears to have been agreed on. The only remaining item on their punch list is areas of sod work on James A venue are to rough for the Public Works Superintendent to accept. The contractor was made aware of this issue in October, but as of yet .. corrections have not been made. The Superintendent may recommend payment of the bulk of the project, but hold back about $5,000, until sod work is corrected. Water Tower Maintenance I The South Water Tower Maintenance is complete; however, the contractor has not submitted a pay request to the City as of yet. . Public Safetv Commission The Public Safety Commission will be meeting Thursday, November 20,1997. On their agenda I is the Lake Josephine Ordinances, Public Safety Survey, Petition from North Heights and Orthodox Churches for street lights, and a request from Ryder Bus Company to be exempt from I no turn rules onto Valentine Avenue from County Road F and Old Highway 10. Gateway Utility Work I Lametti & Sons has stripped the top soil off the area where the new 14th Street will lay and a sub-cut of about 15 feet is being done for the sewer work Pipe laying is expected to begin on November 21, 1997, or November 24, 1997, about half the soils excavated from the sewer sub- I cut are unsuitable for placing under a roadway from the superintendents point of view, and the City Engineer and inspector are closely monitoring this issue, Also, a significant amount of concrete slabs, presumably from the old Kern Milling site have been exposed. These chunks of . concrete are currently too large to load into dump trucks and are being pushed off to the side now, The Public Works Superintendent expects to hear from Lametti & Sons asking for extra -. money to remove the concrete from the site, I '. CITY OF ARDEN HILLS I TRUTH-IN-T AXATION PUBLIC HEARING - 1998 BUDGET ARMY RESERVE CENTER - 4655 LEXINGTON A VENUE NORTH I THURSDAY, DECEMBER 4,1997,7:30 P.M. . 7:30 P,M, L Call to Order I 7:30 P,M, 2, Agenda Adoption . 7:35 P,M, 3, Mayor - Meeting Overview and Procedures . a, Explain the Truth-In-Taxation process and timetable . b. Review 1997 Accomplishments 1_ 7:45 P,M, 4, Summary Presentation by Terry Post, City Accountant a, Making Sense of Property Taxes . . b, Cost of City Services in Perspective . c, Discussion of Proposed 1998 City Budget I 8:05 P,M, 5, Public Comments I 8:35 P.M. 6. Council/Administrator Comments . ~ 8:45 P,M, 7, Adjourn The above times may vary depending upon length of issue discussion, . I' , CITY OF ARDEN HILLS I TRUTH-IN-TAXATION PUBLIC HEARING CITY ACCOUNTANT PRESENTATION SLIDES fI DECEMBER 4, 1997 SLIDE NUMBER DESCRIPTION I A. Making Sense of Properly Taxes I 1 Who Determines Your Property Tax? I 2 How your Property Taxes are Determined/Tax Example 3 Historical City Market Value Information I 4 Residential Market Value Changes (1996 - 1998) I B. Cost of CUy Services in Perspective I 5 How Much City is in your Property Tax Dollar? 6 Comparison of State Aid Received by Neighboring Cities Ie 7 City Delivery of Quality Services at an Affordable Price I 7A Per Capita Comparisons with Metropolitan Population Comparable Cities I C. Discussion of Proposed City Budget I 8 How does the 1998 Proposed Budget Impact your City Taxes? I 9 General Fund Revenues (Pie Chart) I 10 General Fund Expenditures (Pie Chart) I 11 Five-Year Summary Comparison of General Fund Expenditures, Revenues and Levies I 12 1998 Expenditures Commentary tI 13 All Fund Expenditures, Five-Year Data 14 Glossary of Terms I - - ~.~ ~ ('. . '. >< ca. . I- Q) ::J -. - (J) ~ co (J) > co cfill u ~ (J) Q) (J) I,/) -i: >, I (1), ...... ...... I,/) cot co c C- o::: Q) (!) ~ Q) E I,/) Q. (J) I,/) (J) 0 I 0 (J) c <:( Q) '- '- co... 5- co Q) >'> .- U > ..... E (J) . a. 0 c '- c -a (9 _ Q) 0) ... .- C o......(J) 5- (!) CO -a CO U Q) (J) '- (J)'- U 0<( . :J :::l Q) <( 0 ..... (J) Q) -.J 0 ro (J)...... 0 . . I Vi co2..... >- .- U (J) (/) (!) >,...... 2 en -l t 0 CO I (!) Q) (J) -a - (1) ..... Q. Q) C 0 ro 0 > CO z ..... '- Q) 2 ~ c: en o...-l -a a_ (J) (J) Q) E Q)Q)-a I .c C C (/).- '- E :::; 5- ::aL-'t: (1) co Q) Q) I ...........-0 (J) Q) C +" wo=>o (1) I 0 . . . 0 . .c I ~ . I I -- I I' City of Arden Hills I Truth in Taxation Public Hearing Slide December 4,1997 ~ How Your City Property Taxes are Determined I Box 1 Box 4 Total Assessor's Proposed City Market Value I Budget - minus X times I Box 2 Box 5 All Non-Propert) State I Tax Revenue,eg: Mandated * State Aid Class Rates * Fees,etc, I = equals = equals I Box 3 Box 6 Property Tax Total Ie Revenue Needed divided by . Tax Capacity. ( Levy) (Formerly Assessed Value) I = equals I Box 7 Property Tax I Rate "Tax Capacity" Rate I PROPERTY TAX EQUALS: Your Property's Market Value X Class Rate(s) X "Tax Capacity" Rate Less Educ, Homestead Credit (new for '98, at 32% of K-12 gen tax up to $225) I TAX COMPUTATION EXAMPLE: Median market value home in Arden Hills is $140,300, I Tax Capacity on this home for payable 1998 taxes is $1,921 ,05 ($75,000*,01 =$750,00) + ($65,300*,0185=$1,208,05) = $1,921,05 Tax Capacity ($1,921,05) times City Tax Rate (,19048) I e uals Ci taxes of $372,97 or $31.08 er month for Slide No, 7 ur fI Slide No. 2 I ". --; ~ ""0' '" .. 2 "0 i ~ -10 0 0 ~.... ~ ~ . I ~ "'..~ .. ..... 0 .., .."'.. ~ ~ "''''0 ~ ~'" ... eeL ....'" .. 01 01 ,,; iii It) ..... ,.: ,,; oi... l ,,; ":1 ,....NO ~ ..: -- ~ 0..... e ~"'''' 1 ",. "'~Ol --'" "''''.. 01_ "0 en.! 01 .. J! zz~ 0 0 1;:; ~ : ~ ;;- il ~ ~ , III , 1""11 000 i ..~Ol .. ~"'''' I ~ "'0 00 "'01" 0 ~ 01 "'0'" ~..... .. "'..... .. ....... 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O! 0 ~." < "f > . · EoO g j" .~ ~ . o. 0 = < i.. .2 .- .. c: .. f -_.2. u ~CJ !_ = 0.!8 1l~~~ .~i =E.' !~~ . ! < ~- 1-,- 0 .-..- .-2 Olic .- a: ~ w ::c c: .. ; i I ~HHhiJ~JU :..!H i~i nU . tti1 ~~ ~~o! oi~~il~~~i~~~ =~i!:~~~~~ · ~~~~ ~ .~ ~ g nH 'i~ q ,~ .. . 'q U ~ II- i I d ~ : lu ... i i : liii ~ ~ ~ . e:r.UIl ~~I~~~~!&l!~!~:~to c!~!iB~io5 ~ ~~~~ I II ---.---------- --- , .1 I CITY OF ARDEN IllLLS -- DECEMBER 4,1997 TRUTH IN TAXATION HEARING I PROPOSED 1998 EXPENDITURES COMMENTARY I . This budget is maintenance in character in that it is designed to support existing services and support capital project costs, No headcount increases I are planned for 1998, . Significant capital items include the following: I 1. Construction of City Hall Facility ($1,450,000) I 2, Pavement Management Funding of $192,000 in the General Fund I 3, Replacement of Plow Truck No, 101 ($92,000) ~ 4. Trails Expansion - County Road F by CPI ($65,000) . Funding for City Hall Facility costs are expected to come from the I following sources: I 1. Cable TV Fund $150,000 2. Advance Refunding Fund $900,000 I 3. Municipal Land & Building Fund $400,000 I I I Slide No. 12 I -- I I' . 1 ~ 1 ~ n iU 6 I g ~ ~ ~ ~ I a~ 16C~ a~CI ~I C C~ ~ 1 a~~!! . i I~~!. i 1 !~.l~.I~~~.ccc5 i a~~ll~~ alcl ~~~.~ ! 1 i5!llilIeUUlilg Ii~~ ~!Ii;~5!i I I ~~. 10 ~ '. !I~~I~ 86~~CI~~~B all~~C~ acca ~CCCIC~ i 1 d 1 It~I~~;~ g;!!~ ~~i= Ii. ~ II III I U ... c! ~~UU!_UUC~~!n auun alC~ ~clc~c ~ .... IJ 1~.~~Ii~' 5!*N~ R~~=5!' ~ ~ ~ N ~ ~ ~ jl II 10 II! iCi ~! l;glc~~~11 al~.~~1 cca aCCC~~~! !~z~~ I " 111! l~~ ~~~~ ~ ~ia~. 2~~5!gl ~D il~- ~ "..~ II I I 6ili 1~ll!~!~~~!Ca ~I~ ;~m~~11 cca aCCC5~! ~ ll!- Ilij ~!i~i ~t! I~_li-_I ; 1 .r Ii ~~~~liii8~IC!li~~ ~~;!CD c~~ ICccs I ~ I ~ ~ ~~.ID ~g~~~ 2!~= ~ ~ a,~ 10 II li~=cg~~;~~i!i!1 8all~C~ IC~i iCcc,~~ I ;I~I. I 1 I !~g ~i i(~~~! l i~~i= f Uta R~~ ~i~ ~ ~ 10 ~ I I i' I ------ . .-. GLOSSARY OF TERMS . -. CIRCUIT BREAKER - A state-paid property tax refund MARKET VALUE - An assessor's estimate of what prop- program for homeowners who have property taxes erty would be worth if sold on the open market, out of proportion with their income, A similar The market value is set on January 2 of the year . program is also available to renters, before taxes are payable. CLASS RATES - The percent of market value set by state MARKET VALUE LEVIES - Voter approved levies applied . law that establishes the property's tax capacity to a parcel's market value rather than tax capacity, subject to the property tax, (See Table A for a sample list of class rates) PROPERTY CLASS - The classification assigned to each . parcel of property based on the use of the property, FtSCAL DISPARITIES PROGRAMS - Local units of govern- For example, owner-occupied residential property ment in the Twin Cities metropolitan area and on is classified as homestead, . the Iron Range participate in property tax base sharing programs, Under these two programs, a PROPERTY TAX LEVY - The tax imposed by a local unit of portion of the growth in commercial and industrial government. The tax is established on or around . property value of each city and township is contrib- December 28 of the year preceding the year that the uted to a tax base sharing pool. Each city and levy will be paid by taxpayers, township then receives a distribution of property . value from the pool based on market value and TARGETING REFUND - A state paid property tax refund population in each city, for homeowners whose property taxes have in- creased by more than 12 percent, A similar pro- HOMESTEAD AND AGRICULTURAL CREDtT AID (HACA) - A gram is available to cabin owners, -- property tax relief program that replaced the former homestead credit program and the agricultural TAX CAPACtTY - The valuation of property based on credit program, HACA is tied to class rate reduc- market value and statutory class rates. The prop- . tions for certain classes of property, erty tax for each parcel is based on its tax capacity, LOCAL GOVERNMENT AID (LGA) - A state government TAXABLE TAX CAPACITY - The sum of the tax capacities . revenue sharing program for cities and townships of all parcels in the taxing jurisdiction after adjust- that is intended to provide an alternative to the ments for fiscal disparities, tax increment and other property tax, LOA is distributed through a formula property not available for general tax purposes. . based on tax base, population, population decline, age of housing, and the percent of market value TOTAL TAX CAPACITY - The amountcomputed by fIrSt classified as commercial or industrial. No city can totaling the tax capacities 'of all parcels of property . receive less LOA than it did in 1993, within a city, LOCAL PERFORMANCE AID (LPA) - A state program for TOTAL TAX RATE - the sum of the local tax rates for all cities and counties that is intended to provide an taxing authorities that levy against a parcel of . incentive for local governments to develop perfor- property (county, school, city or town, and special mance measurement systems, taxing districts), The total tax rate times the parcel's tax capacity equals the amount of taxes the . LOCAL TAX RATE - The rate used to compute most taxes property pays (not counting any voter-approved for each parcel of property, Local tax rate is market value levies), computed by dividing the certified levy (after . reduction for fiscal disparities distribution levy, if TRUTH IN TAXATION - The taxation and notification law, applicable, and county disparity reduction aid) by which requires local governments to set estimated -. the taxable tax capacity, levies, inform taxpayers about the impacts, and hold a separate hearing to take taxpayer input. Slide No. 14 \ .