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HomeMy WebLinkAbout01-12-26-WSAddress: Mayor: 1245 W Highway 96 David Grant It Arden Hills MN 55112 ­-AEN HILLS Phone: Councilmembers: 651-792-7800 Brenda Holden City Council Work Session Emily Rousseau Website: Tena Monson Agenda www.cityofardenhills.org Kurt Weber January 12, 2026 5:30 p.m. City Hall City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City's website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills. https://cityofardenhills.orci/320/Watch- City-Meetings This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to respectfully bring to the Council's attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. 2. RESPONSE TO PUBLIC INQUIRIES 3. AGENDA ITEMS 3.A. SCORE Grant Incentive Funds And Cleanup Events Jen Estling, Deputy Clerk Documents: MEMO.PDF 3.13. Karth Lake Improvement District Pump Improvements David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF ATTACHMENT J.PDF ATTACHMENT K.PDF ATTACHMENT L.PDF 3.C. North Suburban Communications Commission Broadband Franchise Discussion Jessica Jagoe, City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 3.D. City Code Related To Alcohol In City Park Discussion Julie Hanson, City Clerk Documents: MEMO.PDF 3.E. Committee/Commission Liaison Role Policy Jessica Jagoe, City Administrator Documents: MEMO.PDF 3.F. Affordable Housing Policy Discussion Jake Reilly, Community Development Director Documents: MEMO.PDF ATTACHMENT A.PDF 3.G. Rice Creek Commons/TCAAP Discussion Jessica Jagoe, City Administrator Documents: MEMO.PDF 3.1-1. Agenda Planning Jessica Jagoe, City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 4. COUNCIL/STAFF COMMENTS ADJOURN AGENDA ITEM - 3A 'It EN HILLS MEMORANDUM DATE: January 12, 2026 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Jen Estling, Deputy Clerk SUBJECT: SCORE Grant Incentive Funds for 2026 Budgeted Amount: Estimated Amount: Funding Source: $11,027 SCORE N/A Recycling Funds Council Should Consider Council should discuss and provide direction on use of SCORE Grant Incentive Funds for cleanup events. Background The City applied for grant money from Ramsey County's recycling SCORE grant program for 2026. The base funds are used to offset the cost of the City's recycling program, including administration, equipment, and collection costs. There is incentive funding, in addition to the base allowance, that can be used for up to two approved incentive initiatives per year. In 2025 Arden Hills received $23,815.00 in incentive funds. The 2026 incentive amount is $11,027. In the past the incentive funds have been used for the annual Cleanup Day event where Arden Hills partners with Recycle Technologies in Blaine. Thanks to the increase in incentive funding in 2025, we were able to offer a second cleanup day and Council agreed to pay 100% of the costs for the second cleanup event with the additional SCORE incentive dollars. Resident feedback was positive regarding the Recycle Day cleanup event that was held in Arden Hills. Staff have been in contact with the Military and Ramsey County (along with the other tenants of their building) and neither entity has a conflict with us moving forward with a Recycle Day at the Public Works Yard on May 30, 2026. The total cost of the Recycle Technologies event was $3,401.50, which was down slightly from previous years. The total cost for the City -paid event was $7,800.21. It is notable that City Page 1 of 2 Attorney fees in the amount of $1,071 paid for through SCORE grant funds were applied to the second event as Ramsey County required a written agreement to facilitate the event on their property. That agreement was reviewed, revised and passed between City Attorney and County Attorney until a final agreement was produced. Staff will be able to modify that same agreement and only update it with the new date and will not need to be reviewed by the City Attorney again. Discussion While the 2026 incentive funds are less than what we received last year, they are still higher than previous years. Therefore, staff feels we can provide two recycling events for Arden Hills residents again this year. Staff is recommending holding a City -paid recycling event on May 30. The final cost would be an unknown if Council decides to use SCORE incentive money to pay for the entire event. However, based on the totals for both events in 2025, Staff believes funding the entire May event will still leave enough incentive money to hold a second cleanup event in the fall. Staff will re-evaluate the City -paid portion, prior to the second event, and provide a recommendation on offering coupons for a specified number of free items, depending on the amount of funds spent for the May event. Staff is aware that many of the items collected can be dropped off at the Environmental Center. We will continue to promote those opportunities. Ramsey County has assured Staff that using SCORE funds to provide cleanup events for residents is not "double dipping" and is an allowable use of SCORE incentive funds. Staff is seeking Council confirmation of recommended next steps: • Holding two cleanup events in 2026. o First event will be May 301h at the Public Works Yard ■ Free of charge to residents ■ Vendor: Freimuth Enterprises ■ Staff will be bringing forward to the February 91h meeting the agreement with Ramsey County for authorization to sign. o Second event to be held fall of 2026 ■ Cost to residents to be determined ■ Vendor: Council is asked to provide comments on partnering with Recycle Technologies in Blaine for the fall event or if we want to move to two cleanup days held in Arden Hills. The same vendor, Freimuth Enterprises dba All Appliance Recycling, is open to facilitating both events, should we so choose. Budget Impact The cost for the proposed cleanup event in addition to staff time would be covered by the SCORE Grant Incentive funding. Attachments N/A Page 2 of 2 AGENDA ITEM - 3B ,!Tt -z3 II��EN_ HILLS MEMORANDUM DATE: January 12, 2026 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Karth Lake Pump Improvements — Cost share Budgeted Amount: Actual Amount: Funding Source: $556,000 TBD Stormwater fund, RCWD, (Potentially $666,000) KLID Council Should Consider Council should consider options/terms to propose to the Karth Lake Improvement District for their upcoming meeting on January 13, 2026. Backiround For the purpose of this discussion, the following background information summarizes how the financing of Karth Lake pump improvements has been addressed in the past. For more background leading up to the financing discussions, there were several meetings prior to what is listed below in 2003, the meeting minutes can be found on the City website. On September 29, 2003, at the City Council Regular Meeting, pursuant to Minnesota Statute 103B.501 to 103B.581 and the Minnesota Department of Natural Resources rules part 6115.0900 to 6115.0980, the City of Arden Hills prepared a document proposing the establishment and the administration of a Lake Improvement District with the purpose of constructing and maintaining a lake elevation control structure. A Public Hearing was held, and ultimately the City Council established The Karth Lake Improvement District (KLID) and adopted the Board By -Laws (Attachment A). Discussion at the meeting included thoughts on how to fund the approved Karth Lake Pumping project, but no decision was made; direction was given to staff to bring back scenarios. The meeting memo and minutes can be reviewed in Attachments B & C. On October 20, 2003, at the City Council Work Session, the City Council discussed how to approach financing the Karth Lake Pumping project and was presented with 4 scenarios. The direction was to proceed with what was described as "Scenario #2", which split the cost 50150 between the City and the KLID. Only the construction as -bid costs were split; the indirect and overhead costs were not included. The meeting memo and minutes can be reviewed in Attachments D & E. Page 1 of 4 On October 27, 2003, at the City Council Regular Meeting, the City Council approved moving forward with "Scenario #2" split 50150 between the City and the KLID, that taxes be levied for a period of three years, and that the City portion be funded out of the surface water management fund. The meeting memo and minutes can be reviewed in Attachments F& G. On March 9, 2020, the City Council approved the pump replacement and retrofitting the existing control cabinet for the Karth Lake pump, and to levy the cost for improvements on the Karth Lake Improvement District as described by the KLID Board Resolution dated January 15, 2020 (Attachment H). Essentially, the materials and construction costs (no indirect or overhead costs included) were levied 100% to the property owners within the KLID, and the City would address the failing retaining wall (stabilizing the slope) in the future. On May 12, 2025, members of the Karth Lake Improvement District Board presented to the City Council and proposed that the City modify the pumping operations to have the pump turned on at an elevation of 935.5-feet and off at an elevation of 935-feet to reduce the bounce effect, thus minimizing shoreline erosion and enhancing water quality. Currently, the On/Off elevations are 936/934-feet. At the June 23, 2025, Work Session, City staff requested direction from the City Council related to the Karth Lake Pump System Improvement design options. Three options were presented, "Option 2" was staff s recommendation with current known funding, although staff also recommended exploring Rice Creek Watershed District's interest in funding capacity with "Option 3". On July 8, 2025, the Karth Lake Improvement District Board recommended to the City Council that they include the pump improvements as "Option 2" in the final design with the 2026 PMP. On July 14, 2025, the City Council accepted the 2026 PMP Feasibility Report, which includes project scope to pursue the Karth Lake pumping operation improvements as described within the Feasibility Report as "Option 2". At the December 8, 2025 Work Session, the City Council discussed the Karth Lake pump design with updated estimates and considered cost share options, including levying the KLID. At the meeting, the Council chose Councilmember Kurt Weber to act as the Council liaison for future discussions with the KLID Board. Discussion Direction staff must have tonight is if the City Council wants to move forward with the pump improvements in order to incorporate them in the final design bid package. Decision for now or later is how to fund the project. Below are options and scenarios for the Council to consider. The outcome of this discussion will be shared with the KLID Board at the meeting scheduled for January 13, 2026. Page 2 of 4 Proposed options: • Option #1 - Move forward with pump improvements as proposed. o Estimated Total Cost = $185,000, which includes 10% construction contingency and 27% overhead. o Applying the $56,000 RCWD cost -share, the remainder to determine funding for is $129,000. o Per previous scenarios, two are shown here, but Council may adjust however they see fit. To align with the previous Council decisions, the 27% overhead is removed from the estimate; therefore, the total to be split is $89,670. Council can include overhead if they so choose. ■ Scenario #1, split 50150 between the City and the KLID. Only the construction as -bid costs are split; the indirect and overhead costs were not included. • City cost = $44,835 • KLID cost = $44,835 ■ Scenario #2, 100% of the materials and construction costs (no indirect or overhead costs included) levied to the property owners within the KLID. • KLID cost = $89,670 o Determine levy term (2 and 3 years have been used in the past). Option #2 - Remove pump improvements from project scope, only address the erosion issue on the slope near the pump per the Resolution (Attachment H). This would require replacement of the retaining wall with a similar design to allow access for maintenance, as is how it is operated today. Due to construction impacts, the control panel will need to be relocated and likely replaced. o This option would be only City cost at approximately $100,000 to $125,000. o RCWD cost -share would not be utilized as it is specific for the pump improvements. Public Works recommends moving forward with the proposed pump improvements, Option #1, Council will need to choose which Scenario or create an alternate Scenario. The City benefits from the improved water quality as the pump discharges ultimately to Lake Valentine, which is considered an impaired water. These improvements can be used to show the City is implementing BMPs to reduce pollutants and meet what is called the Total Maximum Daily Load (TMDL) limits, a requirement of the MS4 Permit. The proposed improvements will also simplify Public Works operations and become compliant within the existing DNR Permit requirements related to consistent monitoring Having the pump turn on and off automatically will ensure immediate response time to the elevation of the lake level. Installation of the pump will be within a structure on top of the slope rather than scaling the existing retaining wall to deploy a floating pump system into the lake. Having the pump within the structure will prevent vandalism. KLID consists of 46 lakefront property owners, the City of Arden Hills is not included in the district. A map is provided on page 5 of Attachment A. Through further research, staff found that the costs cannot be allocated as a uniform assessment to all properties. Rather, it will consist of the levy ad valorem taxes on properties within the district. As such, the amount will vary depending on the homeowner's market value, corresponding with the actual bid price for the proposed project. Budget Impact A RCWD cost -share of $56,000 was awarded to Arden Hills. Page 3 of 4 Staff is currently pursuing another water quality grant through RCWD as it relates to addressing the failing retaining wall. The maximum grant amount is $10,000 for this program. Staff is also pursuing stormwater management grants through RCWD as it relates to other stormwater improvements for the 2026 PMP. The maximum grant amount is $100,000 for this program. Overall 2026 PMP estimated stormwater costs: Proposed Pump Improvements $ 185,000 All other storm related improvements included in 2026 PMP $ 430,000 Total: $ 615,000 Funding sources: Stormwater Fund $ 500,000 RCWD cost -share $ 56,000 Potential water quality grant $ 10,000 Potential surface water mgmt. grants $ 100,000 KLID levy TBD Total: $ 666,000 Reference Attachments I & J to review the effect of Scenario #1 as it relates to the Stormwater Fund balance and the proposed levy amount of $44,835. Attachment J is shown to have the taxes pay the City back in 1-year, if the Council chooses a longer term, it will lower the annual amount and spread it over the determined term. The high/low range shown in Attachment J is $1,437.10/$648.82. Reference Attachments K & L to review the effect of Scenario #2 as it relates to the Stormwater Fund balance and the proposed levy amount of $89,670. Attachment L is shown to have the taxes pay the City back in 1-year, if the Council chooses a longer term, it will lower the annual amount and spread it over the determined term. The high/low range shown in Attachment L is $2,874.21/$1,297.64. If a levy is determined for the KLID, the City Finance Director will include the final pump improvement cost amount with the City's future property tax levy resolutions to Ramsey County. Attachments Attachment A — KLID By -Laws & district property map Attachment B — September 29, 2003, Regular City Council meeting memo (dated September 22, 2003) Attachment C — September 29, 2003, Regular City Council meeting minutes Attachment D — October 20, 2003, Work Session memo (dated 10-14-2003) Attachment E — October 20, 2003, Work Session minutes Attachment F — October 27, 2003, Regular City Council meeting memo (dated 10-21-2003) Attachment G — October 27, 2003, Regular City Council meeting minutes Attachment H — Resolution of KLID Board dated January 15, 2020 Attachment I — Stormwater Fund balance analysis for Scenario #1 Attachment J — Property Tax table for Scenario #1 Attachment K - Stormwater Fund balance analysis for scenario #2 Attachment L — Property Tax table for Scenario #2 Page 4 of 4 Attachment A -ADEN` HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO.03-60 RESOLUTION ESTABLISHING THE KARTH LAKE IMPROVEMENT DISTRICT AND ADOPTING THE BOARD BYLAWS WHEREAS, pursuant to Minnesota Statutes 459.20 and Minnesota Statutes 103B.501-103B.581, the City of Arden Hills has the authority to establish a Lake Improvement District; and WHEREAS, the engineering report prepared by the City's Consulting Engineer identified the need for the construction and maintenance of a lake elevation control structure for Karth Lake; and WHEREAS, Karth Lake is located wholly within the boundaries of the City of Arden Hills; and WHEREAS, pursuant to Minnesota Statute 10313.501 to 103B.581 and the Minnesota Department of Natural Resources rules part 6115.0900 to 6115.0980 the City of Arden Hills has prepared a document proposing the establishment and the administration of a Lake Improvement District with the purpose of constructing and maintaining a lake elevation control structure; and WHEREAS, a public hearing for the establishment of the Karth Lake Improvement District was held on the 29th day of September, 2003. NOW, THEREFORE, BE IT RESOLVED by the Arden Hills City Council That Attachment A, the Order Establishing the Karth Lake Improvement District, is hereby approved and made a part hereof. 2. That Attachment B, the Karth Lake Improvement District Bylaws are hereby approved and made a part hereof. 3. That the boundaries for the Karth Lake Improvement District, are hereby approved and made a part hereof. CITY OF ARDEN HILLS Beverly Aplikowski, Mayor Dated the 29t" day of September, 2003. ATTEST: Michelle Wolfe, City Administrator \\Earth\Admin\Council\Resolutions\2003\03-60, Establishing the Karth Lake Improvement District.doc Attachment A ORDER ESTABLISHING THE KARTH LAKE IMPROVEMENT DISTRICT 1.0 WHEREAS, the Arden Hills City Council initiated the establishment of the Karth Lake Improvement District by adopting Resolution No. 03-55 which declared the City's intent to establish the District and which directly or by incorporation of supporting data: A. Specified the boundaries of the proposed District which were as consistent as practical with the natural hydrologic boundaries; B. Prescribed the water and related land resource management programs to be undertaken within the District; C. Stated the manner in which proposed programs would be financed; D. Designated the City officer or agency which would be responsible for supervising the programs; and E. Set a date for a hearing on the establishment of the proposed Lake Improvement District. 2.0 WHEREAS, a public hearing, preceded by all notices required pursuant to Minnesota Statutes Chapter 103B.515 and Minnesota Rules 6115.0970, Subpart 3, was held on the 291h day of September, 2003 in order to receive public comment as to whether the Karth Lake Improvement District should be established; and 3.0 WHEREAS, based upon all data submitted and on all comments received, the Arden Hills City Council has determined: A. That the proposed Lake Improvement District is necessary and that the public welfare will be promoted by the establishment of the Lake Improvement District; B. That the property to be included within the Lake Improvement District will be benefitted by the establishment of the Lake Improvement District; and C. That the formation of the Lake Improvement District will not cause or contribute to long range environmental pollution. 4.0 NOW, THEREFORE, the Arden Hills City Council hereby orders: A. Name. The name of the Karth Lake Improvement District shall be the "Karth Lake Improvement District". B. Boundaries. The boundaries of the Karth Lake Improvement District shall be as described on Exhibit 1 attached hereto. C. Resource Management Programs. The water and related land resources management programs and services to be undertaken shall include the following: The construction and operation of a lake level control structure. Attachment A 2. A water quality monitoring program. D. Financing of Programs. The manner of financing such programs and services shall initially consist of the levy of ad valorem taxes solely on property within the Lake Improvement District, but may also include the imposition of service charges, the issuance of obligations as provided in Minnesota Statutes, Chapter 429.091, levy of special assessments pursuant to Minnesota Statutes 429, or a combination of any of the above. E. Board of Directors. The Board of Directors of the Karth Lake Improvement District shall be an advisory body to the Arden Hills City Council. The Board shall make recommendations regarding the implementation of programs, projects and services but shall not have the authority to enter into contracts or levy taxes. The Board shall consist of five members initially appointed by the Arden Hills City Council. The Board shall be appointed to staggered terms so that no more than two Board Members' terms will expire at one time. After the appointment of the initial Board, each Board Member shall serve a three year term subject to removal in the discretion of the City Council. Each Board Member shall reside within the City of Arden Hills. A majority of the Board Members shall own property within the Karth Lake Improvement District. CITY OF ARDEN HILLS By: Beverly Aplikowski, Mayor Dated the 29th day of September, 2003. ATTEST: Michelle Wolfe, City Administrator Exhibit 1: Karth Lake Improvement District Boundaries 'It -i`iI L�N HILLS QQSon . ...� IN 32-9-3 MINO .dR �00000Q� 501jr0c Ramsey County GIS Base Map -February, 2003. mmbrtaeraeear amreeenm weyaabrolbevaee bee,nea ae. am mmbammeibranotacaes. memarm,ameamiaoke in uwe`, Ym nY.p est�hoeep �nMm�elon9/rem�y36e oamuee botaae 600 peam amue�e��rSri.Maeaetrp ebaanerYet«teee euY,mninurreeemmmue pmID,ane.3t(�, ctY seiroie� rate v ayeen�es,aa eareuir.aas a eam ad aoan n na'e ..e:;=h cia.«n aaae a mmeer�cnier n,aar,ibamot�n.e «�.nb,« na oab....r 0 600 1200 Feet A NN Attachment B KARTH LAKE IMPROVEMENT DISTRICT BYLAWS 1.0 Establishment of Board of Directors. The Karth Lake Improvement District was established pursuant to Order of the City Council dated the 29" day of September, 2003. 2.0 Composition of Board of Directors. The Karth Lake Improvement District Board of Directors shall consist of five members initially appointed by the Arden Hills City Council and thereafter elected by qualified voters and owners of property within the Karth Lake Improvement District. Board Members shall reside within the City of Arden Hills. A majority of the board members shall own property within the Karth Lake Improvement District. 3.0 Terms of Office. Board members shall be elected for a term of three years. The first appointed Board of Directors shall be composed of two members whose terms expire on the 31st day of December, 2004 ; two members whose terms expire on the 31st day of December, 2005 ; and one member whose term expires on the 31 st day of December, 2006. Board members shall be elected at the annual meeting by a majority of the votes cast. Voting shall be by secret ballot. Absentee ballots shall be received at the offices of the Arden Hills City Administrator, 1245 west Highway 96, Arden Hills, MN, no later than 3:00 p.m. on the date of the annual meeting or such ballots shall be void. 4.0 Vacancies. In the case of a vacancy during the term of a Board member, a majority of the remaining Board members shall declare a vacancy and appoint a new member who shall serve until the next annual meeting of the Karth Lake Improvement District. A vacancy shall exist if any office following events occur: A. Death of a Board member; B. Inability to perform the duties of a Board member; C. Failure of a Board member to attend at least eight (80%) percent of the meetings; or; D. Loss of City residency by a Board member or sale of qualifying property within the Karth Lake Improvement District. 5.0 Organization. The Board of Directors shall annually elect one member to serve as chairperson. The chairperson is responsible for the agenda of the meetings, presiding at meetings, minutes of meetings, and reports and recommendations to the City Council. The Arden Hills Operations and Maintenance Department shall maintain all records of the Board. 6.0 Meetings and Reports. The Board of Directors shall hold at least one annual meeting. The first annual meeting of the elected Board shall be held during the month of April and in each April thereafter unless changed by vote at an annual meeting. The Board shall adopt Rules of Procedure for business and shall keep a public record of all motions, resolutions, findings, minutes and reports which shall be in writing and a copy forwarded to the City Council. Attachment B 7.0 Duties and Functions. The Karth Lake Improvement District Board of Directors shall serve in an advisory capacity to the Arden Hills City Council and shall make recommendations to the City Council regarding the following: A. The construction and operation of water control structures as approved by the Commissioner of Natural Resources. B. The construction of projects to change the course, current or cross-section of the waters of Karth Lake. C. The acquisition of property, equipment or other facilities as necessary to improve the navigation of the waters of Karth Lake. D. The implementation of research projects to determine the condition and development of the waters of Karth Lake and the waters which enter Karth Lake. E. The development and implementation of a comprehensive plan to eliminate pollution of the waters of Karth Lake. F. The development and implementation of a comprehensive program to improve and conserve the waters of Karth Lake. G. The sources of funding for various projects proposed by the Board of Directors. H. An annual budget for the operation of the Karth Lake Improvement District. The maintenance of public beaches, docks, and other public facilities for access to the waters of Karth Lake. The adoption of water surface use regulations for Karth Lake. K. The amendment of Bylaws for the Karth Lake Improvement District. 8.0 Amendments. Amendments to the Bylaws for the Karth Lake Improvement District shall be approved by a majority of the City Council. CITY OF ARDEN HILLS Beverly Aplikowski, Mayor Dated the 29t" day of September, 2003. ATTEST: Michelle Wolfe, City Administrator Attachment B Ito.- ---AVEN HILLS MEMORANDUM DATE: September 22, 2003 Agenda Item S.A. TO: Mayor and Council Michelle Wolfe, City Administrator FROM: Aaron Parrish, Director of Community Services SUBJECT: Resolution No. 03-60 Establishing the Karth Lake Improvement District and Adopting Board Bylaws ENCLOSURES: i. Resolution No. 03-60 Establishing the Karth Lake Improvement District and Adopting Board Bylaws 2. September 9, 2003 Letter to Karth Lake Residents 3. Karth Lake Pumping Project Tax Analysis: Parcel Specific Estimates Overview Resolution #03-55 ordered the creation of the Karth Lake Improvement District and set a public hearing for approval of the District. Subsequent to this direction, the following has occurred: 1. The necessary documents were sent to the DNR for its review. No substantive comments have been received to date. However, the deadline for comments is September 291', so if additional feedback is received it will be provided at the meeting. 2. A letter notifying affected property owners of the hearing date was sent on September 90', 2003. This is enclosed for your review. 3. Bids were solicited and received for the project. As the City Engineer's memo for item S.B. indicates, bids were higher than anticipated. Originally, it was estimated that the project would cost approximately $70,000. The bid indicates that the project cost will be approximately $98,700 (includes engineering expenses). As indicated in the letter sent to residents and at the Council's previous Work Session, the approach to financing project will be slightly different. Instead of adopting a uniform assessment of all properties, it will be necessary to levy taxes to each property within the Karth Lake Improvement District. The estimated impact to specific properties is outlined on Enclosure #3: Karth Lake Pumping Project Tax Analysis. To recover expenses associated with the Memo to Mayor and Council September 22, 2003 Page 2 of 2 pumping, it is estimated that taxes would need to be levied over a three year period of time. Since preliminary levies have already been set and certified to the County, this would begin with taxes payable for 2005. While a range exists, the average cost per home is estimated at $1237 over a three year period of time. If the District is approved, it will also be necessary for the Council to appoint a Board of Directors in the near future. Requested Action 1. Consider approval of Resolution No. 03-60 Establishing the Karth Lake Improvement District and Adopting Board Bylaws. C7 ,-AxQEN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO.03-60 RESOLUTION ESTABLISHING THE KARTH LAKE IMPROVEMENT DISTRICT AND ADOPTING THE BOARD BYLAWS WHEREAS, pursuant to Minnesota Statutes 459.20 and Minnesota Statutes 103B.501-103B.581, the City of Arden Hills has the authority to establish a Lake Improvement District; and WHEREAS, the engineering report prepared by the City's Consulting Engineer identified the need for the construction and maintenance of a lake elevation control structure for Karth Lake; and WHERE AS, Karth Lake is located wholly within the boundaries of the Crty of Arden Hills; and WHEREAS, pursuant to Minnesota Statute 103B.501 to 103B.581 and the Minnesota Department of Natural Resources rules part 6115.0900 to 6115.0980 the City of Arden Hills has prepared a document proposing the establishment and the administration of a Lake Improvement District with the purpose of constructing and maintaining a lake elevation control structure; and WHEREAS, a public hearing for the establishment of the Karth Lake Improvement District was held on the 29th day of September, 2003. NOW, THEREFORE, BE IT RESOLVED by the Arden Hills City Council That Attachment A, the Order Establishing the Karth Lake Improvement District, is hereby approved and made a part hereof. 2. That Attachment B, the Karth Lake Improvement District Bylaws are hereby approved and made a part hereof. 3. That the boundaries for the Karth Lake Improvement District, are hereby approved and made a part hereof. CITY OF ARDEN HILLS By: Beverly Aplikowski, Mayor Dated the 291h day of September, 2003. ATTEST: Michelle Wolfe, City Administrator • IIEarth\AdminlCounciRResolutions12003103-60, Establishing the Karth lake Improvement District.doc • 0 Attaghment A • • • ORDER ESTABLISHING THE KARTH LAKE IMPROVEMENT DISTRICT 1.0 WHEREAS, the Arden Hills City Council initiated the establishment of the Karth Lake Improvement District by adopting Resolution No. 03-55 which declared the City's intent to establish the District and which directly or by incorporation of supporting data: A. Specified the boundaries of the proposed District which were as consistent as practical with the natural hydrologic boundaries; B. Prescribed the water and related land resource management programs to be undertaken within the District; C. Stated the manner in which proposed programs would be financed; D. Designated the City officer or agency which would be responsible for supervising the programs; and E. Set a date for a hearing on the establishment of the proposed Lake Improvement District. 2.0 WHEREAS, a public hearing, preceded by all notices required pursuant to Minnesota Statutes Chapter 103B.515 and Minnesota Rules 6115.0970, Subpart 3, was held on the 29t' day of September, 2003 in order to receive public comment as to whether the Karth Lake Improvement District should be established; and 3.0 WHEREAS, based upon all data submitted and on all comments received, the Arden Hills City Council has determined: A. That the proposed Lake Improvement District is necessary and that the public welfare will be promoted by the establishment of the Lake Improvement District; B. That the property to be included within the take Improvement District will be benefitted by the establishment of the Lake Improvement District; and C. That the formation of the Lake Improvement District will not cause or contribute to long range environmental pollution. 4.0 NOW, THEREFORE, the Arden Hills City Council hereby orders: A. Name. The name of the Karth Lake Improvement District shall be the "Karth Lake Improvement District". B. Boundaries. The boundaries of the Karth Lake Improvement District shall be as described on Exhibit 1 attached hereto. C. Resource Management Programs. The water and related land resources management programs and services to be undertaken shall include the following: The construction and operation of a lake level control structure. Attachment A i 2. A water quality monitoring program. 0 D. Financina of Programs. The manner of financing such programs and services shall initially consist of the levy of ad valorem taxes solely on property within the Lake Improvement District, but may also include the imposition of service charges, the issuance of obligations as provided in Minnesota Statutes, Chapter 429.091, levy of special assessments pursuant to Minnesota Statutes 429, or a combination of any of the above. E. Board of Directors. The Board of Directors of the Karth Lake Improvement District shall be an advisory body to the Arden Hills City Council. The Board shall make recommendations regarding the implementation of programs, projects and services but shall not have the authority to enter into contracts or levy taxes. The Board shall consist of five members initially appointed by the Arden Hills City Council. The Board shall be appointed to staggered terms so that no more than two Board Members' terms will expire at one time. After the appointment of the initial Board, each Board Member shall serve a three year term subject to removal in the discretion of the City Council. Each Board Member shall reside within the City of Arden Hills. A majority of the Board Members shall own property within the Karth Lake Improvement District. CITY OF ARDEN HILLS By: Beverly Aplikowski, Mayor Dated the 29t' day of September, 2003. ATTEST: Michelle Wolfe, City Administrator Exhibit 1: Karth Lake Improvement District Boundaries • • 0 It EN HILLS yer«nr6.tr � arwnr�vn irws.,a. wa RM.: M�Abm Wu OI.WJli �wLtlil6l�saNY Karth Lake imisrowsn-lent, Distp-ict Bseundaries ON. lM7!5llA#n!, Sawoe Reek stVCouMy OISBsss Map=FibrOiry,2003. �r pYMeYb».Ym}s�w .,.grywMYwrr YIYiWY .wwwr YsmrYwaBaviis. ...«.,....Yw«Y.p�.,..Y,=..w:,.......4.e...........�..W.Y...,.,....Y 600 v«InieYme/wnw4. Te0a rNs 04�.�MIr.I.i�e«4np. PIW w 0 600 1200 Feet �YMnw /'fi•WOYr.w rc�.� Y�v�,eTUM«r WJ.o RWwq•ws„aeYofNYv wlrcln w.bb�YMe 4da«Ytd�.�S�...� «a4rbr [f/���, ^r m�3�Mla,. 1W nv1'. rfA«•r.Y •IrY/1lM. banwYY�aRgwtir 6m A 1e4s«H ~11uYi~tigY MlwatYW t•w��.'a�owrwhye� �0!« r/a.vb �Y[MMYoile +ilf mnnweaYl.«..�/yiY�.YY1Ybhw.lYawYif.etlaN•Y.w IM.rM YN• Attachment B % KARTH LAKE IMPROVEMENT DISTRICT BYLAWS 0 1.0 Establishment of Board -of Directors. The Karth Lake Improvement District was established pursuant to Order of the City Council dated the 29'' day of September, 2003. 2.0 Composition of Board of Directors. The Karth Lake Improvement District Board of Directors shall consist of five members initially appointed by the Arden Hills City Council and thereafter elected by qualified voters and owners of property within the Karth Lake Improvement District. Board Members shall reside within the City of Arden Hills. A majority of the board members shall own property within the Karth Lake Improvement District. 3.0 Terms of Office. Board members shall be elected for a term of three years. The first appointed Board of Directors shall be composed of two members whose terms expire on the 315' day of December, 2004 ; two members whose terms expire on the 31' day of December, 2005 ; and one member whose term expires on the 31�' day of December, 2006. Board members shall be elected at the annual meeting by a majority of the votes cast. Voting shall be by secret ballot. Absentee ballots shall be received at the offices of the Arden Hills City Administrator, 1246 west Highway 96, Arden Hills, MN, no later than 3:00 p.m. on the date of the annual meeting or such ballots shall be void. 4.0 Vacancies. In the case of a vacancy during the term of a Board member, a majority of the remaining Board members shall declare a vacancy and appoint a new member shall the vacancy and serve until the next annual meeting of the Karth Lake Improvement 40 District. A vacancy shall exist if any office following events occur: A. Death of a Board member; B. Inability to perform the duties of a Board member; C. Failure of a Board member to attend at least eight (80%) percent of the meetings; or; D. Loss of City residency by a Board member or sale of qualifying property within the Karth Lake Improvement District, 5.0 Organization. The Board of Directors shall annually elect one member to serve as chairperson. The chairperson is responsible for the agenda of the meetings, presiding at meetings, minutes of meetings, and reports and recommendations to the City Council. The Arden Hills Operations and Maintenance Department shall maintain all records of the Board. 6.0 Meetings and Reports. The Board of Directors shall hold at least one annual meeting. The first annual meeting of the elected Board shall be held during the month of April and in each April thereafter unless changed by vote at an annual meeting. The Board shall adopt Rules of Procedure for business and shall keep a public record of all motions, resolutions, findings, minutes and reports which shall be in writing and a copy forwarded to the City Council. 0 Attachment B 7.0 Duties and Functions. The Karth Lake Improvement District Board of Directors shall serve in an advisory capacity to the Arden Hills City Council and shall make recommendations to the City Council regarding the following: A. The construction and operation of water control structures as approved by the Commissioner of Natural Resources. B. The construction of projects to change the course, current or cross-section of the waters of Karth Lake. C. The acquisition of property, equipment or other facilities as necessary to improve the navigation of the waters of Karth Lake. D. The implementation of research projects to determine the condition and development of the waters of Karth Lake and the waters which enter Karth Lake. E. The development and implementation of a comprehensive plan to eliminate pollution of the waters of Karth Lake. F. The development and implementation of a comprehensive program to improve and conserve the waters of Karth Lake. G. The sources of funding for various projects proposed by the Board of Directors. 40 H. An annual budget for the operation of the Karth Lake Improvement District. The maintenance of public beaches, docks, and other public facilities for access to the waters of Karth Lake. J. The adoption of water surface use regulations for Karth Lake. K. The amendment of Bylaws for the Karth Lake Improvement District. 8.0 Amendments. Amendments to the Bylaws for the Karth Lake Improvement District shall be approved by a majority of the City Council. CITY OF ARDEN HILLS By: Beverly Aplikowski, Mayor Dated the 29'" day of September, 2003. ATTEST: Michelle Wolfe, City Administrator It'.- ENHILLS • September 9, 2003 RE: Karth Lake Improvement District Public Hearing Notice 1 Project Bid Award Dear Karth Lake Area Resident Please be advised that the Arden Hills City Council will hold a public hearing on. September 29, 2003 at approximately 7:00 p.m. to consider the creation of a lake improvement district for Karth Lake. At the same meeting, the Council will also consider the bid award for the pumping project. As a follow up to the July 31, 2003 City Council meeting, the City Council voted to proceed with the installation of a permanent pumping solution for Karth Lake. Further, the Council directed city staff to solicit bids for the project and to begin the process of creating a lake improvement district. As indicated at the meeting, the water will be pumped from Karth Lake through Guidant and ultimately follow the natural drainage pattern to Valentine Lake. For clarification, at the July 31, 2003 Council meeting a household project cost estimate of approximately $750 per property was provided. Subsequently, after researching lake improvement districts on a more detailed basis, city staff and the city attorney have determined that the cost cannot be allocated as a uniform assessment to all properties. Rather, it is necessary to levy taxes on properties within the lake improvement district. As such, depending on a homeowner's market value and the ultimate bid for the project, the cost may be slightly higher or lower. It is anticipated that parcel specific estimates will be available prior to the City Council meeting once bids for the project have been received. If anyone should have any questions about the above, please feel free to contact me. Thank you for your time and consideration. Sincerely, unity Services CC: Mayor and City Council Michelle Wolfe, City Administrator Tom Moore, Director of Operations Maintenance City of Arden Hills + 1245 West Highway % Arden Hillis, MN + 55112-5794 Phone 651.634.5120 + Fax 651.634.5137 + www.ci.arden-hilis.mn.ns J O 0 0 0] N In N h { M ?� h 4'i N a0 IO W N h In Q M O N ICI 111 f� h y m OI O N M lD OD h pp m _ M M c"IIO Ili cliM U7 In N N 1tYtp to Gp m � s � '-_ '^ tD t0 1fl ^ � � 10 R � N b } O11nh OQ In ODON V OIOh OhM07 o700NO NT OS OP 10 N M Vl (O SDO W u]t0hh1171n m h p� W O O N N N M M tl 1� 96 0� 0 T lT In 0 N yy QQ yy77 U7 h h pppp qq�� pp�� pp pp M M In �p F rNNM mMM M MMmM MMm MMmmM M Mtl4 Q OO tl77 C Q QQ QQ Qtn try +nmtn to ID O � m N � N W d o o ee a 3°0 o v o 0 0 0 0 0 o e 0 0 0 0 g 0 0 0 o e o o R 0 coo o o 0 0 0 0 0 0 0 O OO OO OO O OO OO cc O OO OO n o O o o OO 0 O d O O O O O b O OO b O O O r r r r r r W - — — r — — — — — r — r .-- r r r r — — — — — — .- r .-- .- — — r — — — — — — w — H i� Ny�yn �O�pp p �r�n pppp QI O rr N M O h 1� N to 07 tq O a] M �y �p p� p I� a� [✓1 V Vi t- N d �p tO 1d m O d aD oD OQ O1SON� IAn O QO10 a� �t0mh 1�� ONa�m1AN�O NNmmYI Q�[}4lti a�hN VJ �A tD m u f: +-� NNN M anwaornrn m Ol0 r r r(VO tl�O 1t)f:n� W �OOt�1M Nc001� m NNMmti Mi m m mMmMmm mn1 l7MM MM V QH tl'Qtl 7RQ Q tlQ Q Q tltl ILjW Nuj llj Nlq lO �^ � a0 U M F agsp�Oppgto 0$s$y�mggg$ggggspy���p�yti7pRp��y�gg g g �N Nmt7MMM M CN7 MMN['1 MMM MMOzOK7 V V V V V V Q Vb�A 4m710q ml7 df)b M � � Fa N N N N [V N{ t0 Y T N N N N N N N w m N N N N N_ N N N N N N N N N N N_ N_ N_ _N N N_ N f V SW N �N�—pp ��jj 4] LL] N VJ I[1 n w w I In ID ll In In In m m In o In In o O z z O In w In In w 2 N N in Lo Lo o b �1S N 1A IO Ili In N In Itl 4?InO V7 V] In fn to In In In OIn VS In to o om NOwww w In N m1n 1n In In o 11111Y Vi t7 a � a L ` d o z z _ � ��oncao�o¢�a0000��oocwiz�aooa����0000�aloo�o�000cm3o a m Y z x w w 2 z T T T w S y S S Y Y w Y ¢¢a z ¢zaaaa az azaz<a maam �m lrmmmm����m rx-mmmm��mocmmmmwm� m�m�m ik In 61 W O rNOttnnh 7pp N pppppp u7mhdfD �pN h o W NN oYo �p mI� OSNO Qo I rh Ep (p 11 V Opp c07p� h c�07tlrm c tlIONO N� r maO NSO CVOh� Q1n 10 CpM N rr- N a N-- — ————— - N T y r r r r � � r � � r r r r � .N- � �� T N' NNN N r} Z � o dl Y to � N J W a o z w= �� >W Z rZZ ww vmi 0a�pJ osn [xl7Z� cw') = x z�� a 0 O �� o z W 0 O z Oz w Q z w z� z W FTm� v SzQQrc2_861 �¢=+zao3 1 �5jx oZoa 5 °m �0 m mSLL NYJ �clJU pWtA u) (1)F Ur 2 �'�6�'�'a.LL 0 (� �w Y J m w c > Y S >� a Y J S w 2 Z F> 6 E� a w ' S Z a aa�� a oa �wwv� ww zw ru%y--�'wa �ry3r�5o0m Lu'grwVJ�z�wF a°� w Z I--w m w �D Y 0 Y Y JpZ Of LXLj LL y w~== wUi wZUow��]C7CZ[C wrcma22W Ye1toz2 ¢ V a: 'w xW 5 FwZ� m Ui) pqz oOV oZ�sa��LL 0. >-0 rn ZlJxg� Qo4j puwi Y�WmJpa�J�aLLgw�az� aw g m�aFzay}�NamU' �z�Qw¢zw�=z o az=~ LU r�wc�9z= J a�zz�� �!�55 0. 5w>z©z� 'aJaoa«(0w-�vwo�oQV)wx- a-w000r- XwFa awja >�C7m owe-,-�atnUrLL » �KViFF CL a> uwt; d'�2 Y w D d'OY - 0 -- N 1p OI M In N 1� 90 9_O tl_ h m Vl It) 40 O In O h N O O M h In Q tp M O m o I� aD � M N h o�S�oop d$25����8c4.�0000�g$0000000g$g�000$�a�g�p Z YQN N_mQ_mN ��NJJ tl mr r� #YQQtl Q �}M�N_y V Nt`C N�N_y — �.N_j d NN �Ny �Ny NN{my Amy NNNNNNN N fMV �N N mN NNN MN N RN �ryNy NNNNNNN �Ny �Ny �Ny �NI �Ny �N00 {NN NN ({Nryy [NV 04NNNNNNNN"�3 N�3 iN+l N NNNN IC34 NN2"2Nc2l NNNNN[VNNNNN C7 • September 23, 2003 Ms. Michelle Wolfe City Administrator City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 RE: Lift Station #7 Rehabilitation Kartb Lake Pumping Station Dear Ms. Wolfe, AGENDA ITEM 5.B Bids were received and opened for the above -referenced project on September 18, 2003. Bids were received from three (3) contractors. The tabulated bid outcome is as follows: Contractor I Jay Bros., Inc. 2. Barbarossa & Sons Inc. 3. Magney Construction Inc. Engineer's Estimate A: Lift Station #7 B: Karth Lake Total Amount $134,073.00 $98,699.50 $232,772.50 $148,515.00 $105,180.00 $253,695.00 $173,839.00 $120,834.00 $294,673.00 $118,000.00 $84,000.00 $202,000.00 All bids had proper bid guarantees in the amount of ten percent (10%) of the total bid as required by the Project Manual. A copy of the bid tabulation is attached for your information. Jay Bros., Inc submitted the low bid with a total bid amount of $232,772.50. The low bid is approximately $35,000 (15%) more than the Engineer's Estimate. With regard to Lift Station #7, the bid items for the lift station wet well and the pump system produced the majority of the increase when compared to the Engineer's Estimate. With regard to Karth Lake, the bid items for electrical control system and the submersible pump produced the majority of the increase in costs. We feel that while these costs are over the Engineer's Estimate they do reflect a competitive bid in the current marketplace based on the unique conditions of these two sites. In both instances the Contractor indicated that their prices resulted from the difficulty in accessing the two sites and limiting their impact to the existing vegetation in Cummings Park and on the Presbyterian Homes property. The Engineer has direct experience working with the low bidder, Jay Bros., Inc. including the Reconstruction of Lift Station #3 on Lake Johanna Boulevard and most recently the 2003 Sanitary Sewer Rehabilitation project which included the reconstruction of Lift Station #5 and #2. The Engineer is confident that Jay Bros., Inc. is capable of successfully completing the work included with this project. • Ms. Michelle Wolfe September 23, 2003 Page 2 Council Options • Award the Contract to Jay Bros., Inc. for $232,772.50. + Reject and rebid the project in the spring. - The Council may decide to rebid the project however it is uncertain whether this would result in a lower bid. + Drop Lift Station #7 from the Contract while keeping Karth Lake Pumping Station. - We discussed with the Contractor the option of awarding the Contract for $232,772.50 contingent on producing a change order reducing the Contract Amount to $98,699.50 and he agreed. Recommendations Based on review of the bids and subsequent discussion with the Contractor, we feel that the bids represent reasonable costs for the work and a rebid would not likely decrease costs. Awarding the Contract at this time and allowing the work to proceed in the off season would minimize the disruption to Cummings Park and Presbyterian Homes. The City Engineer, therefore, recommends the award of the Lift Station #7 Rehabilitation/ Karth Lake Pumping Station to Jay Bros., Inc. for the total amount of $232,772.50. The project schedule outlined below is based upon award by the City Council on September 29, 2003. Notice to Proceed October 6, 2003 Begin Construction October 13, 2003 Complete Construction May 21, 2004 Please call me at (612) 373-6479 if you have any questions or need additional information. Sincerely, URS 144� own. P.E. Arden HK)s City Engineer Enclosure cc: Tom Moore/Arden Hills Nick Landwer/URS Mark LynchlURS Frank Ticknor/URS File 37951-028-0101 i 0 � O n C- � Z 00 c�U C 0 0 .+ o o cD CU r o (0 1 � � r F IV o i C a CD cc p y o -1 o 1 ap = CD U)' Y+� rF r—F v' D if 0. k 0 §KL § §§2 k -�- � @aa , g&e � §kk � k co °Q � 0 \ � /§ U) �_ E -�� . 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C q { Z O `L 1 rfl 2 y Z `� __ 2 m R=i -md D y m m� T m m a Z 5' --1 N o O O 77, C c C i CJ in m m m o ED W T a -�1 [n D V� .Q Z n OO C p K D m D O r y Q O K = r 0 C Z m C Z i n m A V m w N Y m n- =� DD t y D m Du N m q z � p 8 qUy� �n 8 Opp CpD N W Cp S S O p S O S S Q p S Q S S S O S O g pp S 4 6 O S S S S p S S S S S S S S S S 0 K T m D a g T m m D Y C to n �, �1 T D m r m A tl } �n 1' m m �r7 m m r m r r r r �1 E; m n- Y d m S p p S S S S O S S S S S: S P S S S O S S S S S S S p 8 O S 8 S S S S S S S S 0 6f y� �y ttRR N fryR� {� �q y N � W yy � W O � S.J 4] � N �• 4a c�ii a rn � qp O y: � in K � �s � 4� �+ � A A ssag s o sasssssosassQs sass sssssssggssgsssg � �}pp ff.ss tq d9 iA Obi W U Uri V+ M N r N H N H a c Z S oo $ S SsfysAf/s ig88y8�8S18 Ss 8s $ S(S�S 8 98 98 8 s 9 8888888 &!Z V1 i�D + W + Oi [S N+ W l�•O �+ In t�)� iV f.t� y iy �j V� cr fR Hi fN e9 (!. t- $S8s S $ 888sssSSS$$888 8888 SSSs88888sSs$$s T n� S r N ((,,qq N St N m O 8 N P L S O O (pT O O pp pp pp p Op pp O Op pp pp�pp lN!,..aa 1� pp O sO o pop pp pp p p .,o pp pw pp pp O O W O S S O O S O O S S Q O P O O O S G O O S S 4 0 d O O S S O O S S S G Q 0 N� m N (a N N i N II W W N 90 � (J U M GAO � � N N fA N l�J f�•p W r Obi m V asss s s sssss$sssssgs4 ssss $ossssssssssssss Attachment C ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 29, 2003 3 0 - 4. PUBLIC INQUIRIESANFORMATIONAL A. Lake Johanna Volunteer Fire Department i. Firefighter Appreciation ii. Proclamation Fire Prevention Month Tim Boehlke, Fire Chief Lake Johanna Fire Department, stated this year was the Fire Department's 60th Anniversary. He noted they were coming up on Fire Prevention week and they were having two open houses - one open house at Station I on New Brighton Road, and another open house at Station 3 on County Road I and Lexington Avenue on October 11, 2003, both beginning at 10:00 a.m. through 1:00 p.m. 5. PUBLIC HEARINGS A. Karth Lake Improvement District — Karth Lake Pumping is District Resolution No. 03-60: Establishing the Lake Improvement District Mayor Aplikowski opened the public hearing at 7:12 p.m. Mr. Parrish stated this Resolution created the Karth Lake Improvement District and adopted bBy-Laws for the district. He noted instead of adopting a uniform assessment of all properties, it would be necessary to levy taxes to each property within the Karth Lake Improvement District. B. Award .Bid for Lift Station #7 and Karth Lake Pumping Mr. Brown stated bids were received and opened for Lift Station #7 Rehabilitation project on September 18, 2003. He indicated Jay Bros., Inc. had submitted the low bid with a total bid amount of $232,772.50. He indicated the low bid was approximately $35,000 (15%) more than the Engineer's estimate. He noted the Engineer had direct experience working with the low bidder and felt confident that Jay Bros., Inc. was capable for successfully completing the work included with this project. He stated based on review of the bids and subsequent discussion with the contractor, he felt that the bids represent reasonable costs for the work and a re -bid would not likely decrease the costs. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 29, 2003 4 Councilmember Holden asked if there was a way to put an end to the District in the future. Mr. Filla replied according to State law, if the City determined the District was no longer serving a public interest the District could be terminated. He also noted a citywide petition with 26 percent of the citizens requesting an end of the District could end the District. Ron Hagkull, 1289 Karth Lake Circle, stated the residents of the lake did not cause this issue and he believed it was due to inadequate planning in the 1970s. He questioned the assignment of payment. He asked why only the lakeside owners should bear the 50 percent cost on an estimate that has increased almost 40 percent. He noted it seemed to him that the drainage district (the drainage area that contributed to this, both commercial and residential) should bear responsibility for this and he asked for a valid reason as to why it was just the lakeside owners. He noted it was not just the lakeside owners that caused the lake to rise. Frank Stodola, 1281 Karth Lake Circle, expressed concern how this item was being assessed. He stated he believed all the people who contributed to this problem should pay for the solution, including other residents and businesses. Susan Johnson, 1220 Karth Lake Drive, stated she was excited that a solution was going to be taken for this problem. She noted better management of the lake levels and quality of the water would enhance the property values on the lake. She indicated while nobody wanted to pay for this, she believed this was a good solution. She noted the people living around the lake had the most to benefit from the lake's condition. Mayor Aplikowski closed the public hearing at 7:28 p.m. Mayor Aplikowski asked if there were any advantage the District would benefit from other than this particular project. Mr. Filla stated the Lake District could have the authority to suggest other kinds of projects to the City also. Mr. Parrish stated the reason they had adopted the Lake District approach instead of assessing for drainage was because they would not meet the applicable tests and thresholds for assessing for drainage. He recognized the fact that the problem was not exclusively caused by the residents along the lake and that was the reason the City was paying 50 percent of the cost of this project. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 29, 2003 5 Councilmember Grant asked if the City could be a member of the Lake Improvement District. Mr. Filla replied it could, but it would only have one vote, the same as the other residents. Councilmember Rem expressed concern regarding the higher cost estimate received. Mr. Parrish replied the costs had increased and the bids had come in higher. He noted the assessment would be based on the value of the home and not spread out equally among the residents. Mayor Aplikowski asked if they went to a unit assessment with this, would they be closer to the $700-$800 originally estimated. Mr. Filla replied the County would spread this out based on market value. He noted it could not be assessed equally per residence. MOTION: Councilmember Rem moved and Councilmember Grant seconded a motion to approve Resolution No. 03-60: Establishing the Karth Lake Improvement District and adopting the Board By -Laws. The motion carried unanimously (4-0). Councilmember Rem again expressed concern about the expense of the project and the increased estimated cost. She noted she was uncomfortable approving this increased cost. She asked if the residents had seen these increased costs. Mr. Parrish stated the residents had been notified that the approach to assessments would be different. He noted the residents were informed they could call the City for the cost estimate for their property. Councilmember Rem asked how much more had the City's contribution gone up. Mr. Parrish stated the City's contribution went from $35,000 to $56,000. Councilmember Holden noted she had not heard that the residents did not want the Karth Lake pumping project done and she encouraged the City not to take the pumping project from this proposal. Councilmember Grant agreed with Councilmember Holden. He stated he believed the issues were over financing. Mr. Filla noted the By -Laws gave the Council options as to how to finance the cost of this project. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 29, 2003 6 • Mayor Aplikowski asked if Council wanted to drop the lift station from this project. She stated she personally did not see a reason why they would want to do this. Councilmember Holden asked how much time the City had to respond if Lift Station 7 failed. Mr. Moore replied they had 33 minutes to respond if it failed. He noted they had just televised that line and found a major blockage. He recommended immediate replacement of this Lift Station for environmental safety reasons. Mayor Aplikowski asked what the possibility would be of the City putting in another $5,000.00 into the project to lower the resident's cost. Mr. Filla replied the City could finance a higher portion of this project. Councilmember Holden stated the City could pick up some of the administrative cost and only assess for the bid estimate. She stated the residents of the lake were benefiting from this project. 0 Mayor Aplikowski noted it was not the homeowners or this Council that created this problem, but she believed it needed to get fixed. Councilmember Grant stated he wanted the City to pick up all of the administrative cost and not charge this back to the residents. He noted the City may also be willing pay 60 percent of the cost of this project because the City owned a large portion of land. He stated the residents would then be paying 40 percent, and not 50 percent. Mr. Parrish noted in the preliminary 2004 budget, the City was nearly running at a deficit within the Storm Management Fund. However, if the Council was interested in increasing the funding, they could do an inter -fund loan. He noted this fund had the lowest fund balance and ran the potential for running a deficit in future years. Councilmember Grant stated it was his intent to make a fair decision and not base it on a fund balance. He indicated a ten percent increase would not deplete the fund. He noted there were ways of funding, and the Council would need to discuss this in the future, but Council's decision should not be based on a fund balance. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 29, 2003 7 0 Mayor Aplikowski stated Council did not need to make a decision tonight on the cost the City would contribute and she directed staff to come up with some cost estimates taking out the administrative costs and possibly increasing the City's contribution. She noted they needed to take more time to look at this more carefully. MOTION: Councilmember Rem moved and Councilmember Holden seconded a motion to award the bid for Lift Station #7 and Karth Lake Pumping to Jay Bros., Inc. in the amount of $232,772.50. The motion carried unanimously (4-0). Mr. Parrish noted this would come back to Council with the funding information at the October Work Session. 6. COMMUNITY SERVICES A. Ordinance 341: Extending the Moratorium on the Construction of Boathouses --_-. _ Mr. Hellegers stated the Council had previously approved a moratorium on the construction of boathouses. Currently, staff was working on modifying the Zoning Ordinance, incorporating and including the Shoreland Ordinance into the Zoning Ordinance, which should eliminate any conflicting language between the two ordinances. He noted, however, that the Zoning Ordinance revisions would not be ready for adoption until sometime later this year. He indicated the moratorium would expire on October 16, 2003 unless the Council took action. He recommended a six-month extension of a development moratorium on the construction of boathouses. Councilmember Rem requested the actual six-month date be placed in the Ordinance under the duration of the moratorium. MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to approve a six (6) month moratorium on the construction of boathouses as amended. The motion carried unanimously (4-0). E Attachment D �iiR�EN HILLS MEMORANDUM DATE: October 14, 2003 Agenda Item 4.A TO: Mayor and Council Michelle Wolfe, City Administrator FROM: Aaron Parrish, Director of Community Development / Asst. City Admin. SUBJECT: Karth Lake Pumping Project Financing Options ENCLOSURES: 1. Karth Lake Pumping Project Costs: Direct Expenses 2. Karth Lake Pumping Project Financing Scenarios 3. Scenario #1 Parcel Specific Estimates 4. Scenario #2 Parcel Specific Estimates 5. Scenario 43 Parcel Specific Estimates 6. Scenario 44 Parcel Specific Estimates 7. Surface Water Management Fund Retained Earnings Overview At the September 29, 2003 Council meeting, the City Council approved proceeding with the Karth Lake Pumping project. However, the ultimate approach to financing the project was deferred to the October Work Session. Previously, the notion of a 50/50 split between the City and Lake Improvement District was discussed. The intent was to share in all costs including construction expenses, legal expenses associated with creating the Lake Improvement District, and engineering expenses. Since the project came in significantly over the engineer's estimate, the Council wanted to explore the possibility of changing the approach to finance the project. Discussion at the Council meeting ranged from changing the percentage allocation between the Lake Improvement District and the City to changing what costs were ultimately included in the total project cost. As a follow up to this discussion, staff has prepared a series of four alternatives each with different cost and policy implications. These alternatives generally include the following: 1. Scenario #1: Previous Proposal. This scenario takes into account all direct expenses associated with the project. The cost is split between the Lake Improvement District and the City equally. 4 Memo to Mayor and Council: Karth Lake Pumping Project Financing October 14, 2003 Page 2 of 2 2. Scenario 42. This scenario is an equal split between the Lake Improvement District and the City, but only takes into account the expenses associated with the approved construction contract. 3. Scenario #3: This scenario takes into account all direct expenses incurred by the City as a result of the project, but changes the percentage allocation to 60% City and 40% Lake Improvement District. 4. Scenario #4: This scenario only take into account expenses associated with the current construction contract and changes the percentage allocation to 60% City and 40% Lake Improvement District. The net financial impact for all of the scenarios is outlined on the attached spreadsheet titled "Karth Lake Pumping Project Financing Scenarios." In addition, parcel specific estimates were compiled for each of the scenarios and are included for your review as well. Finally, staff has done a review of the potential impact of this project to the Surface Water Management Fund. Since the Fernwood Channel Pond is eligible for reimbursement from our Municipal State Aid Construction Account, the retained earnings for the fund are higher than previously estimated for year end 2003. Reguested Action 1. Provided for discussion and direction. 11Earth\Finance\Cotnmunity services Director\Storm Water Utility\] 0- 14-03 Memo to Council RE Karth Lake Financing options.doc r� LJ • Enclosure.0 KI Karth.Lake Pumping Project Cost: Direct Expenses -;: Cd strdCdon Confract' $98,700 - DBsi n v»d Conttruction Engineering: $16,286 LAO tmj7rovoment District Legal Expenses $2,000 TOTAL $116, 686 0 Enclosure. #2 Karth Lake Pumping Project Financing Scenarios Scenario 0 Current Proposal 1 Year Average 3 Year Average 3 Year Range Resident Cost $58,493 $424 $1,272 $551to$1899 City Cost 3 493 NIA NIA NIA Key Assumptions and Figures 1. Project Cost Used: All Direct Expenses $116.986 2.•City Percentage:Cost Allocation 50% 3. Improvement District Cost Allocation 50% .:4 Indirect expenses such as reduced interest earnings, ongoing maintenance of the district, and staff time are not included in the total project cost Scenario #2r Construction Contract Expense Only, Equal Percentage Distribution f Year Average 3 Year Average 3 Year Range Resident co"st $49,350 $358 $1,073 $465 to $1603 Gity Share cost $49,350 N/A NIA NIA City total Cost $67,636 k6i-Assumptions and Figures. 1; Projett Cost'Used: Construction Contract Only. $98,700 i"City Percentage Cost Allocation 50% -1 Improvement District Cost Allocation 50% 4. Indirect expenses-such.as reduced interest earnings; ongoing maintenance of the district, and staff time are not included in the project cost 5. D'irerct.expenses for design engineering, cdnstruction engineering, and legal expenses are not included in the total project cost Scenario 43 Ali Direct Expenses; 60146 Percentage Distribution f Year Average 3 Year Average 3 Year Range Resident Cost $46,794 $339 $1,073 $441 to $1520 City Cost $70.192 NIA NIA N/A Key.r4ssum0tions and F'g' ures 1.a Project Cost Used: Construction Contract Only $116.986 2: City Percentage Cost Allocation 60% 3. bprovement District Cost Allocation 40% 4: Indirect expenses such as reduced interest earnings, ongoing Maintenance of the district, and staff time are not included in the project cost .Scenario #4: Construction Contract Expense Only; 60140 Percentage Distribution i Year Average 3Year Average 3 YearRange iesident Cost` $39.480 $286 $858 $372 to $1282 City Cost $59,220 N/A NIA NIA City Total Cost $77,506 Key.Assumptions and Figures 1. Project Cost Used: Construction Contract Only $08,700 2. City Percentage Cost Allocation 60% 3. 1 Mprovernent District Cost Allocation 40% 4. Indirect expenses such as_ reduced interest earnings, ongoing maintenance of the district, and staff time are not included in the project cost 5. Direct expenses for design engineering, construction engineering, and legal expenses are not included in the total project cost • • Enclos'are. #3 _ a0 tD vY in o w 040,0 N O aD 0 m ID N N co CD l- m m co M M co O w ((pp m M m N P I.- aD In - N 'V f� m M M- .1DO N V-1D1D hmm mO 00 �>`m NNNMV)nm W ti mmtD {Dmm N V1 tD VY'. O'm . _ IDm m m m'm m m m m OOOO r rr re-�-N NNN ^ Tom' ^' ��dT tq tq aq co a0 a0 r c r c c w w r r r r r r in E E. N YI- In. W >. �MMMMMmM��OVVVWQR 0 Cm ClV) v) 4i ID ko N n o m cD cD Q a r MM wr d Al a b. .. a) L e g"5-:e a �ee3. 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Z W W M 2 W i W O W Z J rLZ aa�JOZOZJ 0O-)W W W uJ pOZZF W W W U J OJOwo Mq Vx4JZOE J mCOO aaYpq z0 SFY��zOC q9 W LLx� � i V=zy D<<W OMZ owo5r mdx--a�Vx�xz-xQa`W LL}iaa�Qp}O W' T2LL ZWJFaa ZYo}IOL W Y W Q tt'J W F QF LL o } q w q > V) q 4 0 -�-'au�i���'.W a w Z W Z FQ J z SLLL �W?�w¢d U) OJ¢iuJeJ�a�='j Z O Q OajZ> JZmWsa J QOZF -)LU i� �ILL[lo aos�=`—' <=iwOir ooW� wtia�awgpa �.J U' w V Q W-�z4Q✓IU�LL W a �-� W a: f-F� d a. 0- W OW VJ W �Y V1om nYUU' N wO)p In a.am mm Nh WmohM b >n )DOtq FNO Mhm.4 m MOmObmQMNh oMo M M M N M to M M 'O O N m M pp M O M M O N N O M M M N O N p aN M y M O b O a V 6 0 0 0 0 SS p 4 0 O'O O O 8 0 O S o p O O O O O O O O O O S S S S S S S S O 8 O O O O O O O Z V NN{_V�� _N (_N� V O) sJ rNNN �._Ni yi_N�� N pR YY V V MN �Nyy V -(-{- N �-�NyNoo�Np�N pr pN p pNNpNN d NpI� NN�.Ny Ct ON NCO! NNp pNp pNo pNp `N `NNN N NOaSNO� N N N iN N N NM NNMt�C3 fl cO t9NP! M NNNfNO (MI .R9 NM N N NNN �'1 h7 NSV NNNiJ NN (ryO�NfOy (0I (0�i (Oi NO (Oy (O�NNNN N ry NNN N N N N N N N N N N N N N N N l V c V N N N 4Y NNN N N N NNN N NNN N N Enclosure #7 • Surface Water Management Fund Retained Earnings Year End Balance for 2602 2003 Estimated Revenue 2003 Estimated Expenses Estimated.Year End Balance for 2003 Estimated Year End Balance for 2004 "Note: 2003 Estimated Expenses will be an estimated $300,000 under budget since MSA Construction Funds will cover a portion of the Fernwood Channel Pond • $666,016 $200,000 $361,200 $504, 816 $373,969 Attachment E ARDEN HILLS CITY COUNCIL WORKSESSION October 20, 2003 4 is Bruce Thompson Ramsey County Mr. Thompson said the County's intent was for the City to enter into a long term agreement with it, well beyond the ten years stated in the agreement. Councilmember Grant asked if the City would consider its space in the facility as an asset. He requested the "common elements" and "common area" of the facility be delineated within the agreement. Mr. Filla said the City would assume liability for its contents, but not the structure. Councilmember Larson asked how the Ramsey County Sheriff's Patrol Station would be indicated. Mr. Thompson said the Ramsey County Sheriff's Patrol Station was being dealt with as a separate entity, and Mr. Filla noted there was a provision in the agreement indicating as such. Mr. Filla said he would make the revisions, and bring to the County mid- • November, and requested the Council see the final agreement at its November 10, 2003 meeting. 4.B 2004 PMP Street Vacations Mr. Filla detailed the areas of the 2004 PMP-Edgewater Neighborhood that were dedicated to public use in 1933 as a part of the plat of Lake Josephine Villas. He noted the Council had the authority to vacate the public's interest in a right-of-way. He said if a street vacation were approved, the full use of the right-of-way would revert to one or more of the adjoining property owners. The Council discussed the alternate access, existing public policies and the public safety issue. 4.A Karth Lake Pumping Project Financing Options Mr. Parrish requested Council's direction concerning financing options for the pumping project. He presented four (4) financing scenarios for the project. ARDEN HILLS CITY COUNCIL WORKSESSION October 20, 2003 5 Councilmember Grant said the Council had initially agreed to a 50/50 split between the residents and the City as the funding option, but indicated his preference was a 60/40 (City 60, Residents 40) scenario of the construction expense only. Councilmember Larson said he preferred scenario #1 as his choice of options. Councilmember Holden said scenario's #2 or #3 were her preferred financing options. Councilmember Rem said scenario #2 was agreeable to her. Mayor Aplikowski said she preferred scenario #2. The majority of the Council agreed to a 50/50 option of the contract expenses only (Scenario #2). Mr. Moore added that the current level of Karth Lake was low, and had not been measured in approximately three weeks. He mentioned the 2003 PMP sod on Ingerson Avenue was installed and weather permitting, the items on the final punch -list should be complete by October 24, 2003. 5. ADMINISTRATION: none COUNCIL COMMENTS: Councilmember Holden said she was pleased with the new calendar format; Anchor Bank is open. Councilmember Grant said the Fernwood Channel plantings were impressive. Councilmember Larson: none. Councilmember Rem said she did not get to the School District Forum and there is an Arden Hills resident as a candidate in the upcoming school board election; the videotape of the forum is available at the Arden Hills Library. 0 Attachment F 0 • • DATE: TO: FROM: SUBJECT: ENCLOSURES: Overview MEMORANDUM October 21, 2003 Agenda ltein &C Mayor and Council Michelle Wolfe, City Administrator Aaron Parrish, Director of Community Development / Asst. City Admire. C Karth Lake Pumping Project Financing 1. Parcel Specific Estimate Based on discussion at the October 21, 2003 Work Session, the following option for financing the Karth Lake Pumping Project is being brought forth for Council consideration and approval: Resident Cost City Share Cost City Total cost Construction Contract Expense Only; Equal Percentage Distribution t Year Average 3 Year Average 3 Year Range $49.350 $358 $1,073 $465 to $1603 $49,350 N/A NIA NIA $67,636 Key Assumptions and Figures 1. Project Cost Used: Construction Contract Only $98,700 2. City Percentage Cost Allocation 50% 3. Improvement District Cost Allocation 50% 4_ Indirect expenses such as reduced interest eamings, ongoing maintenance of the district, and staff time are not included in the project cost 5. Direct expenses for design engineering, construction engineering, and legal expenses are not included in the total project cost This option maintains the equal split between the City and Lake Improvement District, but only takes into account the expense associated with the construction contract. A spreadsheet outlining parcel specific impacts is attached for your review. The project is proposed to be funded out of the surface water management fund. Requested Action Consider approval of the following: a. That the $98,700 construction contract cost be split equally (50I50) between the City and Lake Improvement District. b. That taxes be levied against the Lake Improvement District for a period of three years in an amount not to exceed $49,350 beginning with taxes payable in 2005. c. 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M N O O O O S S S O 6 O O O O O O O O O .d- N N Q N O O O O O O (V ______ N N fV _ __ Q Q Q N d N N d N � N 0 d M M M M M M M M M M [� M M M M M N N N N N N (V N (V N N N N N N N N N N r+! N [V N ry N N N N N N n n N N N N N N N N N N N N N N (q g 4 0 0 0 0 o q 0 0 0 O O g q q p pp O� O N q q O O O O O O O O ry O g q q O O O O O N N N N N N N N N N N N N N N N N N cMNV cMNV[NV N N N N N N N N N N N N N N N N N E N N N Attachment G ARDEN HILLS REGULAR CITY COUNCIL MEETIN OCTOBER 27, 2003 8 0 package and maximum tread tires. The cost of this vehicle, with sales tax and license included was $22,572.64, In addition it would cost $1,500 to have the vehicle painted Arden Hills tan and utilities, with sales tax, would cost an additional $5,927.36. He stated the final cost of the proposed replacement vehicle was $30,000. He noted the proposed vehicle replacement was not anticipated at this time and thus this is an unbudgeted item. He recommended funds come from the water fund, sewer fund, and general fund in the amount of $8,000 equally, as well as a $6,000 check issued by the LMCIT. Councilmember Rem asked if all of the extras asked for in this new vehicle was included in the totaled vehicle. Mr. Moore replied this vehicle would not have an extra gas tank and storage box. He noted the gas tank and storage box that was on the totaled vehicle was salvaged and used on another City vehicle. MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to approve the purchase of a 2004 Ford F250, Super Duty, 4x4 truck equipped with a trailer tow package, snow plow package and maximum tread tires from Superior Ford with the vehicle to be painted Arden Hills Tan and the proper utilities to be installed for a total cost not to exceed $30,000. The motion carried unanimously (5- 0). C. Karth Lake Financing Option Mr. Parrish reviewed the options available for financing the Karth Lake Pumping Project for Council consideration and approval. MOTION: Mayor Aplikowski moved and Councilmember Holden seconded a motion to approve the following: (a) That the $98,700 construction contract cost be split equally (50150) between the City and Lake Improvement District. (b) That taxes be levied against the Lake Improvement District for a period of three years in an amount not to exceed $49,350 beginning with taxes payable in 2005. (c) That the City portion of the overall project cost be funded out of the surface water management fund. • ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 27, 2003 9 0 Councilmember Larson stated he would be voting against this because they had originally agreed that this would be a 50150 split for the whole project and not a portion of it and he believed the whole project cost should be split 50/50. The motion carried (4-1) (Councilmember Larson - Nay). 9. ADMINISTRATION A. Arden Hills Library - Update and Discussion Ms. Wolfe updated Council on the Arden Hills Library for 2004. She noted with the severe budget constraints, the library would have a $100,000 shortfall. She asked Council discuss possible opportunities for funding the 2004 funding gap. Mr. Matt Anderson, Ramsey County Library Board Chair, summarized for Council what it would take to keep the Arden Hills Library open through 2004. Alice Jo Carlson, Director of Arden Hills Library, stated the entire library system had substantially cut their collection spending. Councilmember Grant pointed out the library was in the ideal location for Valentine Elementary and Mounds View High School use and he believed the issue was a priorities issue. He stated he believed if the library was closed, it would never reopen. He asked they relay this message to the County Board. Councilmember Rem noted she was planning on attending the public hearing to show support for the library. Councilmember Larson asked what would be different in 2004 that would change the ultimate outcome of the library. He asked if this would only allow the library to continue for one year, and they would be dealing with this same issue a year from now. Mr. Anderson replied they hoped the legislature would reevaluate the levy limit next year and also the County would be studying the library's structural options during the next year. isMr. Parrish noted there were a number of options the Council could look at for funding and staff could bring this back to Council with proposed options at their next meeting. Attachment H Resolution of Karth Lake Improvement District Board Resolved on January 15, 2020 at KLID Board Meeting Now therefore be it resolved by the Karth Lake Improvement District Board that: 1. The City implement Option #1 as proposed by the City Engineer for an estimated cost of $13,002. 2. The residents on the lake pay for 100% of the cost through assessments proportional to each properties tax value over the tax years of 2021 & 2022. Providing: 1. The City will finance the initial costs so the pump and control panel can be replaced/repaired by spring as described in Option #1. 2. The City will take responsibility for stabilizing the slope and controlling erosion in the area of the pump and control panel. 3. The City will continue to cover the cost of operating the pump, installing it in the spring, removing it in the fall and storing it. Gary Gerding Secretary, Karth Lake Improvement District Board o p m o m o at h m o �o -C ro o M C N O M O N M O 01 C N O iM0 O p C W � M M M Ci O N A rn m c o m C A " N ri � r iri r � M M M p O O O N n Is tOD N N �... C OOf N aOD O �O O ip LL� N Of 1 O O OI m N N V A � N^ r 0) M M N M N ... O�1 N w iOp O cn M N a o N N N C N Obi M N O `- N n M CWI R O V M M W O O O O M n yOj p.0 N M O O M 100 M � � O � 01 sualll!W y O 0 L U O p N 9 LL d t Z C Z. y y y G + + N+ � C L N h LL � p c m m m m E N G U @ No m y E C O N LL N C W W N IL C 16 m M V tp M 'O N N tp c d m" m LLayaLLLLEL aaaa as m3 x w E zSo m w 0 = H 0 H N N Y N N N N fn 0 F U LU r2 Attachment I Attachment J 2026 Estimated PIN Address Market Value 223023120036 1176 AMBLE DR $ 670,900.00 223023120039 1220 KARTH LAKE DR $ 862,300.00 223023140033 1211 AMBLE RD $ 456,500.00 223023120035 1172 AMBLE DR $ 557,600.00 223023120054 1280 HIGHWAY 96 W $ 563,800.00 223023140034 4365 LEXINGTON AVE N $ 742,000.00 223023130036 1237 NURSERY HILL LN $ 708,600.00 223023110006 1160 AMBLE DR $ 660,200.00 223023110008 1168 AMBLE DR $ 635,500.00 223023140022 1124 AMBLE DR $ 601,900.00 223023110067 1144 AMBLE DR $ 683,600.00 223023120038 1212 KARTH LAKE DR $ 592,300.00 223023120018 1281 KARTH LAKE CIR $ 702,300.00 223023120014 1301 KARTH LAKE CIR $ 560,500.00 223023120037 1180 KARTH LAKE DR $ 759,400.00 223023110003 1148 AMBLE DR $ 671,300.00 223023120015 1295 KARTH LAKE CIR $ 697,800.00 223023120031 1273 NURSERY HILL LN $ 794,100.00 223023140035 4367 LEXINGTON AVE N $ 747,700.00 223023140005 1140 AMBLE DR $ 516,500.00 223023140020 1116 AMBLE DR $ 727,100.00 223023140025 1136 AMBLE DR $ 539,200.00 223023140004 1142 AMBLE DR $ 577,200.00 223023130037 1241 NURSERY HILL LN $ 740,700.00 223023120032 1267 NURSERY HILL LN $ 639,500.00 223023120034 1255 NURSERY HILL LN $ 716,200.00 223023140023 1128 AMBLE DR $ 815,800.00 223023110007 1164 AMBLE DR $ 824,600.00 223023140019 1112 AMBLE DR $ 576,400.00 223023140024 1132 AMBLE DR $ 574,900.00 223023120016 1289 KARTH LAKE CIR $ 681,600.00 223023140021 1120 AMBLE DR $ 646,200.00 223023120033 1261 NURSERY HILL LN $ 603,600.00 223023120040 1228 KARTH LAKE DR $ 819,700.00 223023140018 1108 AMBLE DR $ 638,100.00 223023120030 1277 NURSERY HILL LN $ 856,400.00 223023110005 1156 AMBLE DR $ 677,000.00 223023120058 1249 NURSERY HILL LN $ 659,500.00 223023110004 1152 AMBLE DR $ 734,400.00 223023120043 1250 KARTH LAKE DR $ 886,900.00 223023120042 1244 KARTH LAKE DR $ 773,300.00 223023120017 1285 KARTH LAKE CIR $ 725,500.00 223023120041 1236 KARTH LAKE DR $ 908,900.00 $ 29,527,500.00 31.9480% 14.2129% 46.1609% Total Tax City Tax Karth Lake LID Capacity $ Tax $ Total City Tax $ $ 7,136.25 $ 2,279.89 $ 1,014.27 $ 3,294.16 $ 9,528.75 $ 3,044.24 $ 1,354.31 $ 4,398.55 $ 4,565.00 $ 1,458.42 $ 648.82 $ 2,107.24 $ 5,720.00 $ 1,827.42 $ 812.98 $ 2,640.40 $ 5,797.50 $ 1,852.18 $ 823.99 $ 2,676.18 $ 8,025.00 $ 2,563.82 $ 1,140.59 $ 3,704.41 $ 7,607.50 $ 2,430.44 $ 1,081.25 $ 3,511.69 $ 7,002.50 $ 2,237.16 $ 995.26 $ 3,232.42 $ 6,693.75 $ 2,138.52 $ 951.38 $ 3,089.89 $ 6,273.75 $ 2,004.34 $ 891.68 $ 2,896.02 $ 7,295.00 $ 2,330.60 $ 1,036.83 $ 3,367.44 $ 6,153.75 $ 1,966.00 $ 874.63 $ 2,840.62 $ 7,528.75 $ 2,405.28 $ 1,070.05 $ 3,475.34 $ 5,756.25 $ 1,839.00 $ 818.13 $ 2,657.14 $ 8,242.50 $ 2,633.31 $ 1,171.50 $ 3,804.81 $ 7,141.25 $ 2,281.48 $ 1,014.98 $ 3,296.46 $ 7,472.50 $ 2,387.31 $ 1,062.06 $ 3,449.37 $ 8,676.25 $ 2,771.88 $ 1,233.15 $ 4,005.03 $ 8,096.25 $ 2,586.59 $ 1,150.71 $ 3,737.30 $ 5,206.25 $ 1,663.29 $ 739.96 $ 2,403.25 $ 7,838.75 $ 2,504.32 $ 1,114.11 $ 3,618.44 $ 5,490.00 $ 1,753.94 $ 780.29 $ 2,534.23 $ 5,965.00 $ 1,905.70 $ 847.80 $ 2,753.50 $ 8,008.75 $ 2,558.63 $ 1,138.28 $ 3,696.91 $ 6,743.75 $ 2,154.49 $ 958.48 $ 3,112.97 $ 7,702.50 $ 2,460.79 $ 1,094.75 $ 3,555.54 $ 8,947.50 $ 2,858.54 $ 1,271.70 $ 4,130.24 $ 9,057.50 $ 2,893.69 $ 1,287.33 $ 4,181.02 $ 5,955.00 $ 1,902.50 $ 846.38 $ 2,748.88 $ 5,936.25 $ 1,896.51 $ 843.71 $ 2,740.22 $ 7,270.00 $ 2,322.62 $ 1,033.28 $ 3,355.90 $ 6,827.50 $ 2,181.25 $ 970.39 $ 3,151.63 $ 6,295.00 $ 2,011.12 $ 894.70 $ 2,905.83 $ 8,996.25 $ 2,874.12 $ 1,278.63 $ 4,152.75 $ 6,726.25 $ 2,148.90 $ 956.00 $ 3,104.90 $ 9,455.00 $ 3,020.68 $ 1,343.83 $ 4,364.51 $ 7,212.50 $ 2,304.25 $ 1,025.11 $ 3,329.35 $ 6,993.75 $ 2,234.36 $ 994.02 $ 3,228.38 $ 7,930.00 $ 2,533.47 $ 1,127.08 $ 3,660.56 $ 9,836.25 $ 3,142.48 $ 1,398.02 $ 4,540.50 $ 8,416.25 $ 2,688.82 $ 1,196.19 $ 3,885.01 $ 7,818.75 $ 2,497.93 $ 1,111.27 $ 3,609.20 $ 10,111.25 $ 3,230.34 $ 1,437.10 $ 4,667.44 $ 315,452.50 $ 100,780.62 $ 44,834.98 $ 145,615.63 Attachment K y m O 2 O R LL ayi a C LL C C O E N y ° co O 2 E a Q N co v U K U 0 O En 1 Oj O Oi O N rj W tp M M dp O �D O tp V N ro h I m o q -c m o M C o N v °.'- m y r 00 N N O M O M O O O N O O O p O W O OI ' ' ' ' ' O Ol C ip N � � O r OMf M � tN+/ `. OyD 7 Y M Is 1 OI O) C9 Nr tp V 16 A M^ 0) ip M e M N C! O M N M a0 m P lM+) Cl! O 1� R N C m N Obi N fp M N N O C w N r 7 M w W O O O O M n yOj O N O N O N N O) M O �O -e 1� M M O " C tM0 M O � sualll!W y O 0 L U O p N 9 LL d t Z C Z. y y y G + + N+ � C L N h LL p IL N ICO C ry O ]� 0 N+ m E N 6 U @ N N m y N E C �' ° N O. N C W W N IL C 16 m Iy0 V tp M 'O N� .1 tp c d m° m LLayaLLLLLLm aaaa as m3 x w o 0) m w O - H U� F N N Y N N N N fn 0 1 F U LU r2 Attachment L 2026 Estimated PIN Address Market Value 223023120036 1176 AMBLE DR $ 670,900.00 223023120039 1220 KARTH LAKE DR $ 862,300.00 223023140033 1211 AMBLE RD $ 456,500.00 223023120035 1172 AMBLE DR $ 557,600.00 223023120054 1280 HIGHWAY 96 W $ 563,800.00 223023140034 4365 LEXINGTON AVE N $ 742,000.00 223023130036 1237 NURSERY HILL LN $ 708,600.00 223023110006 1160 AMBLE DR $ 660,200.00 223023110008 1168 AMBLE DR $ 635,500.00 223023140022 1124 AMBLE DR $ 601,900.00 223023110067 1144 AMBLE DR $ 683,600.00 223023120038 1212 KARTH LAKE DR $ 592,300.00 223023120018 1281 KARTH LAKE CIR $ 702,300.00 223023120014 1301 KARTH LAKE CIR $ 560,500.00 223023120037 1180 KARTH LAKE DR $ 759,400.00 223023110003 1148 AMBLE DR $ 671,300.00 223023120015 1295 KARTH LAKE CIR $ 697,800.00 223023120031 1273 NURSERY HILL LN $ 794,100.00 223023140035 4367 LEXINGTON AVE N $ 747,700.00 223023140005 1140 AMBLE DR $ 516,500.00 223023140020 1116 AMBLE DR $ 727,100.00 223023140025 1136 AMBLE DR $ 539,200.00 223023140004 1142 AMBLE DR $ 577,200.00 223023130037 1241 NURSERY HILL LN $ 740,700.00 223023120032 1267 NURSERY HILL LN $ 639,500.00 223023120034 1255 NURSERY HILL LN $ 716,200.00 223023140023 1128 AMBLE DR $ 815,800.00 223023110007 1164 AMBLE DR $ 824,600.00 223023140019 1112 AMBLE DR $ 576,400.00 223023140024 1132 AMBLE DR $ 574,900.00 223023120016 1289 KARTH LAKE CIR $ 681,600.00 223023140021 1120 AMBLE DR $ 646,200.00 223023120033 1261 NURSERY HILL LN $ 603,600.00 223023120040 1228 KARTH LAKE DR $ 819,700.00 223023140018 1108 AMBLE DR $ 638,100.00 223023120030 1277 NURSERY HILL LN $ 856,400.00 223023110005 1156 AMBLE DR $ 677,000.00 223023120058 1249 NURSERY HILL LN $ 659,500.00 223023110004 1152 AMBLE DR $ 734,400.00 223023120043 1250 KARTH LAKE DR $ 886,900.00 223023120042 1244 KARTH LAKE DR $ 773,300.00 223023120017 1285 KARTH LAKE CIR $ 725,500.00 223023120041 1236 KARTH LAKE DR $ 908,900.00 $ 29,527,500.00 31.9480% 28.4258% 60.3738% Total Tax City Tax Karth Lake LID Capacity $ Tax $ Total City Tax $ $ 7,136.25 $ 2,279.89 $ 2,028.54 $ 4,308.42 $ 9,528.75 $ 3,044.24 $ 2,708.63 $ 5,752.87 $ 4,565.00 $ 1,458.42 $ 1,297.64 $ 2,756.06 $ 5,720.00 $ 1,827.42 $ 1,625.96 $ 3,453.38 $ 5,797.50 $ 1,852.18 $ 1,647.99 $ 3,500.17 $ 8,025.00 $ 2,563.82 $ 2,281.17 $ 4,845.00 $ 7,607.50 $ 2,430.44 $ 2,162.50 $ 4,592.94 $ 7,002.50 $ 2,237.16 $ 1,990.52 $ 4,227.67 $ 6,693.75 $ 2,138.52 $ 1,902.75 $ 4,041.27 $ 6,273.75 $ 2,004.34 $ 1,783.37 $ 3,787.70 $ 7,295.00 $ 2,330.60 $ 2,073.66 $ 4,404.27 $ 6,153.75 $ 1,966.00 $ 1,749.25 $ 3,715.25 $ 7,528.75 $ 2,405.28 $ 2,140.11 $ 4,545.39 $ 5,756.25 $ 1,839.00 $ 1,636.26 $ 3,475.27 $ 8,242.50 $ 2,633.31 $ 2,343.00 $ 4,976.31 $ 7,141.25 $ 2,281.48 $ 2,029.96 $ 4,311.44 $ 7,472.50 $ 2,387.31 $ 2,124.12 $ 4,511.43 $ 8,676.25 $ 2,771.88 $ 2,466.30 $ 5,238.18 $ 8,096.25 $ 2,586.59 $ 2,301.43 $ 4,888.01 $ 5,206.25 $ 1,663.29 $ 1,479.92 $ 3,143.21 $ 7,838.75 $ 2,504.32 $ 2,228.23 $ 4,732.55 $ 5,490.00 $ 1,753.94 $ 1,560.58 $ 3,314.52 $ 5,965.00 $ 1,905.70 $ 1,695.60 $ 3,601.30 $ 8,008.75 $ 2,558.63 $ 2,276.55 $ 4,835.19 $ 6,743.75 $ 2,154.49 $ 1,916.97 $ 4,071.46 $ 7,702.50 $ 2,460.79 $ 2,189.50 $ 4,650.29 $ 8,947.50 $ 2,858.54 $ 2,543.40 $ 5,401.94 $ 9,057.50 $ 2,893.69 $ 2,574.67 $ 5,468.36 $ 5,955.00 $ 1,902.50 $ 1,692.76 $ 3,595.26 $ 5,936.25 $ 1,896.51 $ 1,687.43 $ 3,583.94 $ 7,270.00 $ 2,322.62 $ 2,066.56 $ 4,389.17 $ 6,827.50 $ 2,181.25 $ 1,940.77 $ 4,122.02 $ 6,295.00 $ 2,011.12 $ 1,789.41 $ 3,800.53 $ 8,996.25 $ 2,874.12 $ 2,557.26 $ 5,431.38 $ 6,726.25 $ 2,148.90 $ 1,911.99 $ 4,060.89 $ 9,455.00 $ 3,020.68 $ 2,687.66 $ 5,708.34 $ 7,212.50 $ 2,304.25 $ 2,050.21 $ 4,354.46 $ 6,993.75 $ 2,234.36 $ 1,988.03 $ 4,222.39 $ 7,930.00 $ 2,533.47 $ 2,254.17 $ 4,787.64 $ 9,836.25 $ 3,142.48 $ 2,796.04 $ 5,938.52 $ 8,416.25 $ 2,688.82 $ 2,392.39 $ 5,081.21 $ 7,818.75 $ 2,497.93 $ 2,222.54 $ 4,720.48 $ 10,111.25 $ 3,230.34 $ 2,874.21 $ 6,104.54 $ 315,452.50 $ 100,780.62 $ 89,670.01 $ 190,450.62 AGENDA ITEM - 3C -fi DEN HILLS MEMORANDUM DATE: January 12, 2026 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: North Suburban Communications Commission Broadband Franchise Discussion Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Council should discuss and provide direction on broadband franchise agreements with the North Suburban Communications Commission (NSCC). Background At the December 12th work session, Councilmember Weber requested that fiber construction and broadband system franchising be added as a future work session discussion topic. Given the recent inquiries from companies looking to install fiber within Arden Hills and the potential of future right-of-way permits, staff is bringing this item forth for Council consideration. Franchising gives municipalities the legal authority to manage their public rights -of -way and negotiate enforceable agreements with private broadband providers. For Arden Hills, the NSCC has the delegated authority to negotiate and manage the cable communications systems on behalf of its member cities. A broadband system under state law is considered a cable communications system. Therefore, the City can make the determination that when a permit application is submitted to construct a cable communications system (i.e. broadband system) that the applicant shall be instructed to obtain a franchise from the NSCC as a prerequisite to issuing permits. At its December meeting, the NSCC Board passed a recommendation that each member city should direct any applicant for fiber construction to them for franchising discussions. On September 25, 2025, the South Washington County Telecommunications Commission (SWCTC) adopted the first broadband franchise in the state for the City of Woodbury area. This franchise agreement is with Intrepid Fiber Networks. Key provisions that were secured by SWCTC for its member city were: Ability to franchise with other broadband providers Equal Access to Broadband to all residents in the franchise area Page 1 of 2 • Open Access System to be built by franchisee as a wholesale provider. Other franchised retail service providers will operate on this single, robust network, fostering competition in services and pricing for residents • Authorization for Open Access Service Providers will be allowed to sign on to this master franchise • Buildout Obligation of entire city over a 5-year period • Financial Consideration to pay a 5% gross revenue fee • Public Benefits & Protections is secured with commitments for free or discounted broadband services to government facilities and a provision for a discount of no less than 10% for seniors and disabled persons For Arden Hills, no permits have been issued thus far. Three companies have inquired about fiber to home, which are, are Intrepid Fiber, Lumen/AT&T Fiber and primarily Gateway Fiber. The new ROW Permit Application form is updated to have the checkboxes separating broadband/fiber (we can definitely adjust it in the future, too, if we deem necessary based on this process's discussion). We know that if that box is checked for "fiber", that we will route them to be reviewed by the NSCC for prerequisite Franchise Approvals, whatever those entail. Once they have that letter of approval from them, the Fiber Company would then be permitted to go through the typical ROW Application process, where we would 1) require restoration that we need, 2) collect escrow and fees to cover restorations and inspections services, 3) be able to review and coordinate placement of fiber around existing infrastructure and construction projects and 4) be able to track projects within our permitting software. Currently, we only have one application and that is from Gateway Fiber in the Karth Lake neighborhood and surrounding areas in the northeastern corner. Public Works issued a Stop Work Order to Lumen in the southwest part of town a couple months ago as they were working without a permit due to some confusion with the City of New Brighton. The time constraint with Gateway Fiber is that Public Works would like to get them in ahead of the 2026 PMP so they don't disrupt the new pavement or delay the City Project Contractor (whomever that ends up being, TBD after bidding). A utility coordination meeting would take place with Public Works, Bolton and Menk, and Gateway Fiber to get a plan for their schedule to work around the 2026 PMP Contractor this summer appropriately. One more piece to consider, while Intrepid and Gateway are new to Arden Hills, Lumen is not. They have a lot of infrastructure already in the ground in the City. We would need to determine in some way when Lumen is here doing new Fiber Broadband work, or just simply maintaining existing infrastructure. Staff is seeking Council direction on the potential next steps for broadband franchise agreements with the NSCC and consideration of issuance of a formal notice to future applicants of right-of- way permits for broadband system installation. Budget Impact N/A Attachment Attachment A: NSCC Memorandum Broadband Franchising Attachment B: Sample Permit Deferral Letter to NSCC Page 2 of 2 Attachment A Bradley Werner Attorneys at Law MEMORANDUM To: North Suburban Communications Commission From: Michael R. Bradley Re: Broadband Franchising Date: October 29, 2025 Franchise Basics In simple terms, a franchise is an authorization from a local government entity to a company to use the public rights -of -way to provide services to area residents. Benefits of Franchising There are many proven benefits of franchising, such as build -out requirements, customer service standards, compliance with the City's right-of-way standards, the payment of franchise fees, and the provision of other public benefits. Franchising Authority in this Area The North Suburban Communications Commission has been delegated the authority to negotiate and manage the cable communications systems on behalf of its member cities. The Commission has administered the franchises for the area for 40+ years. Broadband is Not a Telecommunications Service Earlier this year, the U.S. Court of Appeals in a Hobbs Act review of an FCC Order held that broadband is not a telecommunications service. Ohio Telecom Assn v. FCC (In re MCP No. 185), 124 F.4th 993 (6th Cir. 2025). This decision has caused cities in Minnesota to reevaluate where broadband -only providers fall under state law. Since broadband is not a telecommunications service under federal law, it is similarly not likely to be under state law. Instead, it is more likely that a broadband system is a "cable communications system." A "cable communications system" is a system that provides "data, or communications content service." See Minn. Stat. § 238.02, Subd. 3 and 31. This definition is much broader than a cable television system or "cable system" as that term is defined in federal law. See, e.g. WHLink, LLC v. City of Otsego, 664 N.W.2d 390 (Minn. Ct. App. 2003) (OVS provider using internet protocol is a cable communications system). If the City determines that a permit applicant is constructing a cable communications system, it could instruct the applicant to obtain a franchise from the Commission as a prerequisite to issuing permits. Minnesota's First Broadband Franchise A similar commission just negotiated and executed the first broadband franchise in the state for the City of Woodbury area. Additional information and links can be found here. More information on the benefits of local franchising can be found here. We would be happy to review this further with any of the Commission's Member Cities and their respective city attorneys. Bradley Werner, LLC 2145 Woodlane Drive I Suite 106 1 Woodbury, MN 55125 1 (651) 379-0900 1 BradleyWerner.com Attachment B [CITY LETTERHEAD] [Date] [Permittee Applicant] [Address] Re. Right -of -Way Use Permit Dear [Name of Permittee Applicant] The City of has received your inquiry or application for a public right of way use permit. It is the City's understanding that the company desires to construct a fiber optic cable communications system using the City's public rights -of -way to deliver data and communications content (i.e. broadband internet) service to City residents and businesses. Before constructing such a cable communications system, the company will need to obtain a cable communications system franchise. The City has delegated authority to the North Suburban Communications Commission ("NSCC") to negotiate and manage its franchises. Please contact NSCC's Executive Director, Jeff Ongstad, to commence the franchising process. His contact information is as follows: North Suburban Communications Commission 2670 Arthur St Roseville, MN 55113 ` 651-792-7512 � jon sg tadknmenorth.org The City will defer acting on the permit application pending completion of the franchising process. Sincerely, [Name] City Administratc C. AGENDA ITEM - 3D -ARQENHILLS MEMORANDUM DATE: January 12, 2026 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: City Code related to Alcohol in City Park Discussion Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration The Council should discuss and provide direction on potentially amending City Code to allow alcohol consumption in one or more City park. Background The City of Arden Hills currently does not allow alcohol consumption in our parks. City Code Chapter 7, Section 720, Subsection 720.06, Subd. 10 states "Alcoholic and Intoxicating Beverages. No person shall transport, possess, offer for sale, consume or be under the influence of any alcoholic or intoxicating beverages in any open space site". Staff is requesting that the Council discuss and provide direction on: Does the Council support amending City Code to allow alcohol consumption in a City park? o The Council could consider allowing alcohol consumption at one specific park or at certain parks only. The Council may also consider the following: If the Council supports an amendment to allow alcohol consumption in one or more City park, the Council can amend City Code again at any time to change or even revoke this provision. o The Council can determine if/when it wishes to revisit this topic at a future date certain (in the fall, the end of this year, etc.). Please note if Council approves an amendment to allow such, Staff will report back to the Council in the event any issues arise following adoption and implementation. Pagel of 2 Should the Council wish to move forward with an amendment to allow alcohol consumption at one or more City park, Staff will work with the City Attorney and bring forward an ordinance amendment at a future meeting. Attachments N/A Page 2 of 2 AGENDA ITEM - 3E EN HILLS MEMORANDUM DATE: January 12, 2026 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Committee/Commission Liaison Roles and Responsibilities Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Council should discuss the role of the Committee/Commission Liaisons. Background As part of the LMCIT discussion on January 3, 2024, Council requested to discuss the roles and responsibilities of Council Liaisons. Meeting minutes say this item will be addressed as part of a future work session and it was added to the agenda planning list on April 22, 2024. At the November 10, 2025 work session, the City Council gave direction to staff to keep this on the agenda planning list and to bring the topic back to Council for further discussion. The role of the liaison has not been formally discussed in the past, below is the applicable ordinance that pertains to the liaisons. Subd. 14 Council Liaison. The City Council shall appoint a council member to serve as a liaison to each Board, Committee, Commission or other Appointed Body. Council may want to discuss how it defines the liaison role, possible expectations and if a formal policy needs to be approved and/or ordinance changes need to be made. Staff is researching other communities for Council review of language in a formal liaison policy. As part of the previous discussion, Council also discussed adding formal reports from Council Liaisons to meeting agendas; however, this was put on hold pending a discussion on what the expectations are regarding updates. Council may also want to discuss this and direct Staff on moving forward. Budget Impact N/A Attachment N/A Page l of 1 AGENDA ITEM - 3F ,�Tt -i`i DEN_ HILLS MEMORANDUM DATE: January 12, 2026 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Jake Reilly, Community Development Director SUBJECT: Affordable housing policy Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Council should consider and provide direction on approaches to increasing the supply of housing in Arden Hills. Background At the October 27, 2025, work session, the City Council received information and discussed various approaches to increasing the supply of affordable places to live in Arden Hills. Based on that conversation, staff has generated answers to questions that were raised during and after the meeting and identifies in this memorandum three approaches designed to offer market -driven solutions. As established in earlier memos on the subject, housing is considered affordable when it costs the owner or renter not more than 30 percent of their income, including taxes, utilities, and insurance. In many cases for rental properties, that amount must also include any fees necessary to rent a unit. For example, cable or internet fees, parking fees, pet fees, etc. In today's rental market, separating out different fees from the rent has been a mechanism for multi -family property owners to both right -size the cost of living to the tenant and recoup as much of the cost of the development and maintenance of a multi -family property and its amenities as possible, including addressing future property maintenance needs. For example, management companies at newer apartment complexes constructed in recent years in the metropolitan area typically attempt to "unbundle" aspects of the rent in one or more of the following ways. Parking spaces are rented separate from the unit, allowing for resident preferences Page 1 of 6 to own or maintain a car to reduce costs while at the same time allowing each household to have more than one car per bedroom, if that is what the household needs. Increasingly some or all utilities such as heat, electricity, water, and garbage collection services are no longer included in the rent; some places are charging property maintenance fees, and pet -friendly apartments are both more common and come with a premium additional monthly rent. Ultimately, the fact remains that there are some key factors in ensuring people of all kinds can live in a place, two of which are supply and perception. On the supply side, when there is a sufficient supply of homes available to either/or renters and owners of any kind, scarcity isn't driving up the cost of a place to live. When it comes to perception, both how "easy" a developer perceives a locality is to develop in and neighborhood perception all influence whether a developer of any kind will find a place desirable to build in. Discussion Starting with the supply side, the Metropolitan Council has identified that Arden Hills can be expected to absorb a certain number of households that need homes that are affordable to them between now and 2040. The Metropolitan Council identifies the need for Arden Hills to be able to house 373 households making at or below 80% of the Area Median Income (AMI) by 2040. Based on the city and county's adopted Comprehensive Plans, Rice Creek Commons is expected to be the location for those homes. Given more recent information, including a 2022 study associated with the County's Economic Competitiveness & Inclusion Planl suggests that the Metropolitan Council's estimate is insufficient to adequately address the overall number of cost -burdened households. Ramsey County is one of the most cost -burdened counties in the state and the most cost -burdened county in the seven -county metropolitan area. Arden Hills (and Ramsey County) are not alone in the expectation set by forecasters at the Metropolitan Council. All communities within the metropolitan council area are aware of the number of affordable units expected to be accommodated within each government entity's boundary and at what affordability levels. However, it is important to remember that not only is there no legal mandate to produce a specific number of units by affordability band, nor is there a legal mechanism to enforce it. All the numbers are based on estimates that take into consideration essential population statistics such as births, deaths, and migrations (both people moving to here and to somewhere else). Some of the things models can't consider but researchers have anecdotal evidence to support include in -migration due to cultural, political, or climate factors. As a place with a lower -than -average cost of living and a higher -than -average quality of life, Minnesota has historically been an in -migration state. Ultimately, supply of housing will come when the cost of land plus the cost of construction is of interest to a developer. Higher density buildings are profitable in the locations that support them. Lexington Avenue is a prime example of a place where higher density buildings are able to be built. Not only because the cost of land is lower but also because people can walk to and from major employers and many services and businesses. Some of this supply (relative to the cost of land) can be addressed through zoning code reforms. Zoning code reforms Parking: While it is clear that the approximately 1,900 new homes in Rice Creek Commons will positively affect the supply side of the housing equation, the timeline to development is not yet determined. Arden Hills continues to be a desirable place to live and the cost to live here continues 1 Economic Competitiveness & Inclusion Plan I Ramsey County, Minnesota (Accessed 11/12/2025) Page 2 of 6 to increase. Eliminating parking minimums continues to be the best way to positively increase not only the number of homes constructed but also positively influence the outcomes of small and large businesses alike. Now considered inefficient and undesirable, including in the corporate development world, establishing "parking minimums" or government rules that mandate specific minimum amounts of parking in new or changing buildings. These minimums have produced areas where more land is often devoted to parking than to the primary purpose of the buildings on the site. Off-street parking requirements reduce density because each building has its own parking that's typically unavailable to the general public. Further, parking minimums have broken the link between using parking and paying for parking, while the prices of goods, including housing, continue to rise. When the parking and the housing are "unbundled" the developer can use their robust knowledge of the target market to determine how to right size the parking. This is true for single-family homes, multi -family complexes, and retail and office uses. For example, a condo association could own parking spaces as common property and lease them to the residents at a price that equates supply and demand. The rent from commonly owned parking spaces could then replace all or part of the fees residents pay to maintain their association. Parking wouldn't be free, but those who own fewer cars would pay less. After unbundling, developers would likely find they could build condominiums more cheaply. If cities didn't require parking, the market would supply it only when profitable. There would be fewer spaces, and spots that were frequently empty would be redeveloped. This is as true in large cities with transit options as it is for smaller cities with limited transit opportunities yet strong connections for people who walk or roll to parks, schools, businesses, services, and jobs. Density: The cost of building housing has two components: how much does the land cost and how much does it cost to build whatever is allowed by the zoning code. The two concepts taken separately look like this: A piece of land on the market for $K has n units constructed on it and the cost of the land per unit is K/n. There is a point at which the cost savings start to slow down. For example, one can easily argue that building six units instead of one unit offers cost savings to the developer. However, there is also a point at which the savings start to level out. Further, in reality, land cost is partially dependent upon how much housing is allowed by the zoning code. For example, a piece of land upon which one can legally build 300 homes is going to cost a lot more than a piece of identically sized land where you can legally build six. Construction costs for a given site also vary based on what can be built on it because the cost to build things vary greatly based on the size and complexity of the building and what is required by building codes. For example, above six stories you need steel -frame construction: that costs more than wood -frame construction. The Americans with Disabilities Act requires elevators in a building of six of more stories and, in most U.S. building codes, most apartment buildings must have two stairwells. Only one of these two expensive additions to the construction cost is truly necessary, and, in fact, most of the rest of the world does not have this prohibition on "single -stair" buildings in part because there are a lot of other negative consequences for energy efficiency and other factors. And here is where local regulation can counter the goal of abundant and affordable housing: the mismatch between the physical requirements of construction and the regulatory requirements. This happens everywhere: three -unit buildings get stuck with the international commercial building code (IBC), which means costly features like sprinklers. Duplexes? They can use simpler residential code (IRC). The result is that three- to six -unit buildings become financially Page 3 of 6 unworkable on residential lots where they'd otherwise be the optimal way to deliver affordable housing that spreads land costs across multiple households. However, there is a "sweet spot" that addresses the comprehensive plan goal to complement and preserve the character that is Arden Hills. In real terms, that is the maximum density of housing you could build while still using the cheapest construction techniques: the same used for a single- family house. This leads us back to the conversation about the so-called "missing middle" or the range of small-scale apartment housing ranging from duplexes all the way to small apartment buildings and including arranging buildings on lots in different ways, such as cottage courts. rourplex: Courtyard Duplex: Stacked BwkJl-- Side-By-S,de Stacked _ Missing Middle HousingIL 19 Allowing for these types of developments and/or adding more options to add units to existing lots (including but not limited to subdividing large lots, allowing for three or more units by right, including so-called accessory units, and reducing minimum lot sizes) is the lowest cost option for cities to address the affordability of housing. Looking at the adopted 2040 Comprehensive Plan, two directions with multiple solutions stand out: • Encourage the incorporation of affordable and life -cycle housing into new development and redevelopment where feasible. • Identify programs, policies, and strategies that encourage aging in community for senior citizens. Density bonuses are a land -use tool that incentivizes more units per development and are useful where feasible. The concept is best used as an embedded component in the zoning code either through planned unit development regulations or development of a master plan that is adopted by the city council. Importantly, the idea of a density bonus does not have to be tied to a financial incentive. Instead, they are offered in exchange for something the city needs and/or wants. This could be affordable housing, additional park dedication or fees in lieu, and/or implementing enhanced aspects of sustainable building design. Here are three examples of zoning code language for density bonuses: 1. City of Cottage Grove In any PUD the maximum number of dwelling units allowed shall not exceed the base density identified in the land use districts in the comprehensive plan, except that: Page 4 of 6 a) Density bonuses consistent with the comprehensive plan and any adopted city policies may be granted if the proposed project meets certain objectives of the city as identified in the comprehensive plan. These objectives include but are not limited to affordable housing or other identified housing needs, sustainability, increased open space or greenway development. b) Density transfers within the PUD may be allowed provided the project area is at least 40 acres; however, this area requirement may be reduced when the project provides for the dedication of needed public infrastructure. 2. City of Woodbury Density bonuses consistent with the comprehensive plan may be granted by the City Council to increase the maximum permitted density for residentially guided land, if the proposed project meets certain affordable housing policies. The allowable total density increase under this provision shall not be increased more than twenty percent (20%). For determining AMI reauirements. the Citv shall utilize Metropolitan Council data. Area Median Income (AMI) Density Increases: Density Bonus 10 to 15% of the total units set aside for 30% AMI 15-20% 15 to 20% of the total units set aside for 31 to 50% AMI 10-15% 20 to 30% of the total units set aside for 51 to 80% AMI 10-15% Affordable housing site and design incentives: Preservation of significant wooded areas and open space 0-5% Sustainable design (i.e. LEED, Solar, etc) 0-5% Onsite amenities (common space, playgrounds, sport courts) 0-5% Underground parking 0-5% Transit Access (i. e. TOD, BRT, or park and rides) 0-5% 3. City of Forest Lake (1) Developers providing affordable housing units may qualify for the following incentives and zoning code modifications listed below. Approval of requested incentives and modifications shall be made by the City Council. The city, in determining the reasonableness of the incentives and modifications to be considered, shall recognize that it may be benefitted not only on the inclusion of affordable housing but overall quality of design, increase in efficiency in public facilities, location and amount of proposed common space and location, design and type of dwelling units. (a) Density bonus. A developer may qualify for up to 15% increase in the otherwise allowable density for a property as determined by the Comprehensive Plan designation of the property may be allowed. The density bonus must be calculated by determining the largest number of units that may be built on the property, then multiplying the result by 1.15 and rounding up any fractions. 4. City of Golden Valley Multifamily buildings shall be eligible for a density bonus of up to an additional three units per acre and senior and physical disability housing shall be eligible for a density bonus of up to an additional five units per acre, pursuant to the City's Residential Density Bonus Policy. Page 5 of 6 Other possible incentives within the zoning code include: • Reducing or reimbursing fees associated with planning and zoning fees, building permit fees, sewer and water availability charges, parkland dedication fees in exchange for additional density, affordable units, additional greenspace, or sustainable building "enhancements." • Addressing potential site constraints such as reducing required setbacks and/or minimum lot sizes, reducing parking requirements, and/or reducing right-of-way widths. As the city works with a consultant to address updates and improvements to the zoning code is a potentially opportune moment to implement these low/no-cost approaches to increasing the ability for more families to live in Arden Hills. Creating a regulatory situation that is clearly amenable to developers' needs and understands the complicated tension of developing more housing anywhere, addresses then issues associated with perception. Perception issues may include the "ease" of which a person can build additional places to live, whether as an individual homeowner expanding options for their own property or as a developer looking for a place to build at a greater scale. Scale and perception of impact on existing neighborhoods can also be addressed by these changes, allowing for more units that continue to be sensitive and complementary to the existing character of development, while adding net tax capacity to the city. 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O O i ct U U U) N N N O N O j ° � � �� o .N a) o o 0 0 0 0 N 0 0 0 0 0 0 `n `n `n `n `n 0 6 6 6 6 cn W W W � N cf) Q � Ct) O Ct) cf) Cl) O N (n N U '(n •�_ C6 J (n J O C6 D +-j H-- -0 O O N .. co 4-0 D D co i c N bA cn O O .0 O +�-+ 'c '(n J O +� O U Q co N bA bA _ C6 � (n }' O O C: ' (n U Q cn = Q 4 O � co co O O cn co . � Q -j O cn p }, }, N N Q ,+� }' � _ J D co� • � cn x L— O J O — co C6 Q i .N CU6 U O J CAD o •J � o nA > Z3 a- J N Z3 O OCIO N N O c O N O 4-j • • N +�., co co N Cl) Cl) C c6 'It -fiRPEN HILLS MEMORANDUM DATE: January 12, 2026 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Rice Creek Commons/TCAAP Discussion Budgeted Amount: N/A For Council Consideration Actual Amount: N/A AGENDA ITEM - 3G Funding Source: N/A Council will have the opportunity to comment on any TCAAP related items they so choose. Background N/A Budget Impact N/A Attachment N/A Page 1 of 1 AGENDA ITEM - 3H '!Tt -AII��EN_ HILLS MEMORANDUM DATE: January 12, 2026 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Agenda Planning Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Council should discuss its next Work Session agenda. Background Per Council's adopted policy on agenda setting, please find the proposed agenda below for the upcoming meeting. February 9th Work Session • Land Use Application Concept Review • Land Use Application Concept Review • State of the City Policy • 2027 Park Improvements • Code of Conduct • Agenda Planning (time sensitive) • RCC/TCAAP Discussion March 9th Work Session • Volunteer Recognition Policy • To Be Determined • Agenda Planning (time sensitive) • RCC/TCAAP Discussion Attachment A is the list of topics that have yet to be discussed by Council and the 2025 ranking of priority topics. Staff will begin to work the higher priority items into upcoming Work Sessions sooner while putting the lower priority items to later discussions. Please note, this does Page 1 of 2 not reflect all items at Work Sessions as Staff will have necessary items for discussion, such as, budget discussions, concept plan reviews, or Public Works projects that need timely direction. Council may want to discuss whether any items need to be added to this list for future discussion or assign a future meeting for some of these items. This would need to be done by a majority consensus of Council. Below is a running list of things Staff brings forward to Work Session annually, in recent years, we have shifted away from bringing some items forward unless needed, such as, the Pavement Management Update from Public Works. Note, these timelines may shift year to year. Most items discussed at Work Sessions are one-off items that may require multiple meetings but are usually not recurring. • January o Legislative priorities • February o None • March o Initial guidance on next year's Public Works projects • April o None • May o None • June o Follow up on next year's Public Works projects • July o Capital improvement planning • August o Operating budgets • September o Operating budget and levy discussion • October o State of the City (if planned for early following year) • November o City-wide budget and fee schedule o Follow up on next year's Public Works projects • December o Committee and commission appointments Budget Impact N/A Attachment Attachment A: Council Priorities Attachment B: Agenda Setting Policy Page 2 of 2 Attachment A Topic for Consideration Short-term Rental Ordinance Likely Responsible Departmenjrotl CD/Admin 15 Average 3.00 Majority Next Steps Council WS Rental Licensing Program CD/Admin 15 3.00 Council WS Accessory Dwelling Units CD 121 2.40 Council WS Funding for Lake Johanna Boulevard Trail PW/Fin 9 1.80 Council WS Climate Action Plan Admin 9 1.80 Council WS Code of Conduct Admin 8 1.60 Council WS Encroachment Discussion (2025)/Adopt A Spot PW 8 1.60 Staff Recommendation Volunteer Recognition (to Personnel first) Admin 8 1.60 Staff Recommendation Cannabis Discussion CD/Admin 8 1.60 Council WS Energy Audit Admin 7 1.40 Staff Recommendation Temporary Goats/Buckthorn Admin 7 1.40 Staff Recommendation Buy Nothing Day/Clean Up Day Admin 6 1.20 Staff Recommendation Community Survey Admin 6 1.20 Council WS Committee/Commission Liaison Role Policy Admin 5 1.00 Council WS EV Fleet Analysis pW 5 1.00 Staff Recommendation Attachment B It "ENILLS CITY OF ARDEN HILLS Agenda Setting Policy The purpose of this policy is to establish a method for agenda setting that allows for Council to review and have control over its agendas and decide as a Council how it wants items for consideration to be brought forward. For regular worksession agendas: • Prior to concluding each regularly scheduled worksession, the City Council shall review its next regularly scheduled worksession agenda and direct Staff on any changes. • Should an individual Councilmember want to raise an item for discussion at the next meeting or in the future, they would do so during this review period. The item would need at least one other Councilmember to agree to having the item considered for future discussion, and then Council, by majority, would direct to have it placed on a future agenda or not. Staff will have flexibility to add or remove items to the worksession as needed to maintain operational efficacy. For regular City Council meeting agendas: • Agendas will be largely Staff driven based on approvals needed for normal operations. • Items coming from the City Council shall first be discussed at a worksession and can direct Staff at said worksession to bring items forward for formal approval if needed. • In rare instances, if a Councilmember brings forward an item that needs approval prior to going to a worksession, they may request the City Administrator add the item to the agenda. The City Administrator shall have the discretion to determine if the issue should be added or not, but Councilmembers will make every effort to having the item first discussed at a worksession. Special meetings and emergency meetings: • Special meetings and emergency meetings may still be called at the discretion of the Mayor or any two Councilmembers, and the members calling the meeting shall set the agenda.