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Mayor: David Grant Councilmembers: Brenda Holden Emily Rousseau Tena Monson Kurt Weber Regular City Council Agenda February 9, 2026 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651-792-7800 Website: www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City's website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills. https://cityofardenhills.org/320/Watch- City-Meetings Some Councilmembers may be participating in this meeting by interactive technology/remotely. This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. APPROVAL OF AGENDA 2. TCAAP/Rice Creek Commons Update Jessica Jagoe, City Administrator 3. PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to respectfully bring to the Council's attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. 4. RESPONSE TO PUBLIC INQUIRIES 4.A. Public Inquiry Response From January 12, 2026 Regular City Council Meeting Jessica Jagoe, City Administrator Documents: MEMO.PDF 5. PUBLIC PRESENTATIONS 6. STAFF COMMENTS 7. APPROVAL OF MINUTES 7.A. January 12, 2026 City Council Work Session Documents: 01-12-26-WS.PDF 7.13. January 12, 2026 Regular City Council Documents: 01-12-26-R.PDF 8. CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. 8.A. Motion To Approve Claims And Payroll Joua Yang, Finance Director Pang Silseth, Accounting Analyst Documents: MEMO.PDF 8.13. Motion To Approve 2025 Budget Carryovers And 2026 Budget Adjustments Joua Yang, Finance Director Documents: MEMO.PDF 8.C. Motion To Approve City Administrator One -Year Performance Review Julie Hanson, Assistant to the City Administrator/City Clerk Documents: MEMO.PDF 8.D. Motion To Approve Amended Legal Services Agreement For City Attorney Jessica Jagoe, City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF 8.E. Motion To Approve Agreements With Ramsey County And Freimuth Enterprises, LLC For City Recycling Event On May 30, 2026 Jen Estling, Deputy Clerk Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 8.F. Motion To Approve Ramsey County Fleet Service Invoice For Annual Public Works Fleet Repairs David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 8.G. Motion To Approve State Of Minnesota Department Of Transportation Cooperative Construction And Maintenance Agreement For Proposed MN-51 Trail David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF 8.H. Motion To Approve Contract For 2026 PMP Winter Tree Clearing With Castle Rock Contracting & Tree Service, LLC David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF 8.1. Motion To Approve Resolution 2026-006 Approving Plans And Specifications And Ordering Advertisement For Bids - 2026 PMP Street And Utility Improvement Project David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 8.J. Motion To Approve Final Payment To Ramsey County - Construction And Engineering Costs - Roundabout At Old Snelling Ave And County Road E/Lake Johanna Blvd Project And Mounds View High School Trail On Lake Valentine Rd David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF 8.K. Motion To Approve Resolution 2026-007 Delegating To The North Suburban Communications Commission The Authority To Prepare Broadband Franchises Jessica Jagoe, City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 81. Motion To Approve City Statement Regarding Federal Immigration Enforcement Activities Jessica Jagoe, City Administrator Documents: MEMO.PDF 8.M. Motion To Approve Federal Immigration Enforcement Proclamation And Authorization For Mayor To Send A Letter To Federal Legislators Kori Land, City Attorney Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 9. PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. 10. PUBLIC HEARINGS 11. NEW BUSINESS 12. UNFINISHED BUSINESS 13. COUNCIL/STAFF COMMENTS ADJOURN RESPONSE TO PUBLIC INQUIRIES - 4A -AI�DEN HILLS MEMORANDUM DATE: February 9, 2026 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Public Inquiry Response from January 12, 2026 Regular City Council Meeting Budgeted Amount: Actual Amount: Funding Source: Background A verbal response will be provided at the February 9, 2026 City Council meeting. Page 1 of 1 M� -ARDEN HILLS Approved: February 9, 2026 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION JANUARY 12, 2026 5:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:30 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Tena Monson, Emily Rousseau and Kurt Weber Absent: None Also present: City Administrator Jessica Jagoe, Public Works Director/City Engineer David Swearingen, Finance Director Joua Yang, Parks and Recreation Manager Jess Skalicky and Assistant to the City Administrator/City Clerk Julie Hanson Mayor Grant amended the agenda to move Item F. Rice Creek Commons/TCAAP Discussion after item D. Affordable Housing Policy. 1. PUBLIC INQUIRIES/INFORMATIONAL None. 2. RESPONSE TO PUBLIC INQUIRIES None. 3. AGENDA ITEMS A. SCORE Grant Incentive Funds and Cleanup Events Deputy Clerk Estling stated that she has been in touch with John Freimuth and secured May 30 for a cleanup event at the Public Works Yard. This is the same vendor who facilitated the second cleanup day in 2025. Staff is recommending offering the event be free to residents, paid for by SCORE incentive dollars. Staff would like to hold a fall event, as well and will reevaluate if coupons will be offered to residents, based on how much SCORE money is spent on the May event. Staff would like direction if we want to continue to partner with Recycle Technologies in ARDEN HILLS CITY COUNCIL WORK SESSION — JANUARY 12, 2026 2 Blaine for the fall event, or if we want to move forward with two cleanup events in Arden Hills. The same vendor can facilitate both events. Councilmember Holden noted that Council excluded some items at the previous event. She asked if that is still the plan. Deputy Clerk Estling confirmed that household hazardous waste and electronics that contain data storage will not be accepted. Councilmember Weber asked if Staff received any feedback. Deputy Clerk Estling said three residents spoke to her and said they liked having the event in Arden Hills. The vendor also said he received many comments of appreciation. She added that, Staff is working on adding a Buy Nothing/Trash to Treasure event that would be held the weekend prior to the cleanup event in the fall. B. Karth Lake Improvement District Pump Improvements Public Works Director/City Engineer Swearingen said the proposed pump improvements would include removing the existing retaining wall, installing a manhole structure to house the pump and a culvert to connect to the lake. The memo contains history of the last couple of times that the Karth Lake Improvement District (KLID) was utilized via levy. He is seeking Council direction on moving forward with the pump improvements. He outlined that if we choose not to move forward with the pump improvements the City is still obligated to take care of the failing retaining wall and control the erosion on that slope. If the pump improvements are not completed, the City is obligated to replace the retaining wall, similar to what is out there today. That is how Public Works currently accesses the area to manually deploy the pump. The cost of that would be 100% City cost. He said we would not be able to utilize the watershed cost share that was granted if we don't make the pump improvements. Public Works Director/City Engineer Swearingen has a couple of scenarios if we move forward with the pump improvements, as proposed. These scenarios reflect both of the previous decisions Council has made when applying a levy to the district. Option 1 would require Council determining what the cost split would be between the City and the Improvement District. In the past overhead was not included. It would include levying the as -bid prices. Council would need to determine how many years until the levy must be paid back. There is an error in one of the tables in the attachments that doesn't include all 46 properties. It only shows 43. So the high/low values in the memo will decrease accordingly, when all of the properties are included. He also noted the table in the back is not an assessment roll like we do with street assessments. This district is already established with the County. The Finance Director applies that levy, the County already knows how to distribute the funds. Public Works Director/City Engineer Swearingen said he is seeking Council direction if we should move forward with the pump improvements, as proposed. If yes, what are the terms? Councilmember Weber sought confirmation that the $56,000 grant that was received for the work in the lake was the final grant we could get. ARDEN HILLS CITY COUNCIL WORK SESSION — JANUARY 12, 2026 3 Public Works Director/City Engineer Swearingen confirmed. That amount was put into their budget. It wasn't through a specific grant program. The watershed originally thought the amount would be lower. We are pursuing an additional $10,000 that we could apply to this but we won't hear on that until February or March. Councilmember Weber asked if the $56,000 would be split between the City and the Improvement District. Public Works Director/City Engineer Swearingen confirmed. That amount would be taken off the top and the remaining amount would be split 50150 between the two. Councilmember Holden is leaning towards scenario one. She noted that during public comment they heard residents say this shouldn't be on all taxpayers. She said development will cause a change to a piece of property. Changes to drainage due to development of one property shouldn't be the responsibility of everyone. Mayor Grant said the budget amount is outlined, but noted there is a potential for $110,000 more. He asked if Staff is anticipating it will cost that much more, or if the budget is flexible. Public Works Director/City Engineer Swearingen said the available funding sources are in there. What is budgeted in the Stormwater Fund is the $500,000. The additional is grants. The available funding equals the $660,000 potential. Mayor Grant asked if the actual budgets have changed. Staff said they have not. Mayor Grant is in favor of option one. He asked Staff if the cost of that option would be the $185,000. Public Works Director/City Engineer Swearingen confirmed that is the current estimate. Councilmember Weber asked if the assessment will be based on property value so it will fluctuate from home to home. Staff confirmed. Councilmember Weber said he supports option one, scenario one. Councilmember Monson said if we do option one, scenario one what year would the levy start? Staff said we could levy starting in 2027. Residents would start paying in 2027. Councilmember Monson noted that in 2026 residents will have the standard City levy. She asked when they pay that assessment. Public Works Director/City Engineer Swearingen said it would be the same process. ARDEN HILLS CITY COUNCIL WORK SESSION — JANUARY 12, 2026 4 Councilmember Monson asked for confirmation that they also have an assessment this year between $3,000-$6,000. Then next year they would have anywhere from $650 to $1,400 that would be due 2027, 2028 and 2029. Public Works Director/City Engineer Swearingen confirmed. He said Council can choose the length. It has been spread out over two or three years before. Councilmember Monson said that whatever is assessed, will be cut in half or into thirds for repayment. Staff confirmed. Mayor Grant asked if Councilmember Monson had a preference on the options. Councilmember Monson is still considering it. Councilmember Weber said he is meeting with the board and he can get their input on what their preferred terms would be. Mayor Grant outlined that there are three councilmembers in favor of option one, with one member still considering it. He said the general consensus is option one, scenario one is favored. He said Staff can proceed with that direction. C. North Suburban Communications Commission Broadband Franchise Discussion City Administrator Jagoe said this item follows the discussion from the December meeting. The board of the North Suburban Communications Commission (NSCC) met and there was a presentation from the Commission Attorney, Mike Bradley, on the availability of the Cities to work with the Commission on cable communication franchising. The board recommended each of the cities within the commission to bring this discussion to their respective City Councils. The information in the packet outlines what franchising of cable communication systems is. She shared that Woodbury is the first city within the South Washington County Telecommunications Commission that has implemented cable communication franchising. She shared how they structured their franchising. City Administrator Jagoe said Staff is seeking direction on if applicants of future right-of-way (ROW) permits for fiber installation should be directed back to NSCC to get a franchising agreement for broadband. She said we have not issued any permits for fiber installation but there have been some inquiries. The ROW permit application would be updated with a check box that indicates if they are looking to install telecommunications cable vs. fiber. That would identify when we should give them the letter that directs them to the process they need to go through. She reached out to the cities in the NSCC and there is one moving forward with requiring the franchise agreement before issuing a ROW permit. Four other cities are considering it in the month of January. Mayor Grant clarified that the franchise fees would be paid to the City not NSCC. City Administrator Jagoe confirmed. The revenue from the franchise fee would go to the City. ARDEN HILLS CITY COUNCIL WORK SESSION — JANUARY 12, 2026 5 Councilmember Holden said we need fiber in the City. She thinks anyone installing should get the franchise agreement and then come to the City for the ROW permit. Councilmember Weber agrees. We pay Nine North with the fees we get from cable. As cable dries up, we need to keep those fees coming in so we can keep providing the television service for residents. He said he has Comcast at his home. They are exempt from these rules because they are considered a telecom company, even on the broadband side. Century Link has Lumen who installs their internet. That's two different companies. We could theoretically send Lumen to get a franchise agreement but we can't do that for Comcast. Comcast is already here. If we have someone here already who doesn't have to get a franchise agreement, that gives them an advantage. Comcast may not be exempt forever, things can change. He just wanted everyone to be aware of that possible advantage for certain companies. He would like Staff to reach out to the County to see if they will notify when fiber permits are being installed on their ROWs. That is fiber coming into our City. They may hit a few houses on the County road and skip right through our city. He doesn't know if the County is amenable to that or if their software allows for it. Hennepin County is able to do it. Councilmember Monson said she lives off a County Road and has fiber. She said Lumen has a lot of infrastructure already. What does that mean? Do they have fiber infrastructure? Public Works Director/City Engineer Swearingen believes the infrastructure referenced in the memo is for existing conduit in the ground. He doesn't believe there is fiber in there. Councilmember Monson said if they have infrastructure, that's not fiber, they would still have to go back for the franchise fee. She supports this. Mayor Grant said we need to get in front of this and we should do this. He is in support of it. Councilmember Holden asked what the cost is for a franchise agreement. City Administrator Jagoe said that would go through the Communications Commission. There wouldn't be any cost to the City. Councilmember Holden said she was asking what the cost would be to the business. One of the reasons people are bailing on Comcast is because of their poor customer service. She hears that over and over again. If the franchise fee for them is going to be large, it does make a significant difference to people who can't afford higher end things. City Administrator Jagoe doesn't know that answer. She said Mike Bradley is going to speak at the council meetings of two of the other cities. It is possible to request Mike Bradley attend our February meeting to answer questions. Discussion ensued that it may be negotiated individually and it isn't necessary to have him come to a work session. We have a member on the communications commission who can gather that information. Councilmember Weber said the cost is negotiated. He knows Woodbury got 5% of the internet bill. That's how we can save this service. Mayor Grant said seeing no opposition to this, he directed Staff to move on this as soon as possible. ARDEN HILLS CITY COUNCIL WORK SESSION — JANUARY 12, 2026 6 D. City Code Related to Alcohol in City Park Discussion Assistant to the City Administrator/City Clerk Hanson said alcohol consumption in the park is not currently prohibited. She shared the language in the current ordinance. This topic has been discussed by the 75th Anniversary Committee for the event this summer. Council would have to amend the ordinance, if we want to allow alcohol for that event. Council can leave it as it is, allow it in one park, allow it in all parks or just certain ones. We can see how it goes and it can be amended back. Councilmember Monson said she wants to have alcohol sales for the 75th Anniversary. She envisions a beer truck. She doesn't think we need to allow alcohol at every single park. She wondered if we can stay the ordinance for one night. Assistant to the City Administrator/City Clerk Hanson said the City Attorney said we cannot stay the ordinance. We would need to amend the ordinance to allow it. Councilmember Monson asked if we could amend it to allow it in one certain situation. Assistant to the City Administrator/City Clerk Hanson said we can limit it to just Cummings Park, but it needs to be for everyone. Councilmember Monson said she is in favor of that, unless there is a strong appetite from Council to discuss allowing it 100% of the time. Councilmember Weber said he is not in favor of allowing it all the time. He wondered if it can be allowed by permit. If someone is having a party, he would be okay with exploring allowing it by permit. Assistant to the City Administrator/City Clerk Hanson said for the anniversary event we would do a temporary liquor license that the Council would approve. We could possibly get a sponsor. A Special Use Permit could be implemented to allow it for the general public. Councilmember Weber said that would tie in with a rental. Staff confirmed. Councilmember Holden would like to see us implement it at Cummings Park. She would like to see it implemented after July 4th. There is a lot of drinking in the parks already. She would like to limit it for the shortest time possible. She doesn't think it's inappropriate for us to do that. Mayor Grant agrees we should allow it for the 75th, at just one park. It can be allowed for a period of time and then revert back later. Councilmember Weber isn't sure how he feels about shoehorning this to fit just a single City event. If we're going to do this, it says something about the City's willingness to allow alcohol in the parks. He doesn't think it should be sundowned immediately. It can be reevaluated later. He isn't completely comfortable with a selective policy for a City event. He thinks if we are going to allow it for an event, we need to allow it in all parks, along with a registered event, with a permit. ARDEN HILLS CITY COUNCIL WORK SESSION — JANUARY 12, 2026 7 Councilmember Holden said one of the reasons why alcohol wasn't allowed was for the same reason we prohibited smoking. If we're going to allow alcohol we should probably allow cigarettes back in, too. The idea was to set examples for the youth who are playing at the parks. A lot of partying already takes place at the parks. She thought open it up through Labor Day. Councilmember Monson is fine with being selective. She would like to see what the concept that Councilmember Weber brought up would work. What would be allowed? What would that ordinance look like? What criteria could be used for non -City big special events? There is a distinction there. Councilmember Holden asked if we can just do this for now and revisit the rest later. Staff is busy. Councilmember Weber said it sounds like we're making policy right now. Mayor Grant said he has heard Cummings Park, by permit only and we can reevaluate that at some point in the future. Assistant to the City Administrator/City Clerk Hanson asked if Council wants language to be brought back to another work session, covering all of those scenarios. The ordinance could go into effect in May. There's still time to pull the pieces together. There are timelines and steps for publishing in order to amend ordinances. It can't be done at the meeting following the event. Council could decide to revisit at the end of the year. Mayor Grant said direction is to come back to a Council Meeting so it can be enacted. Don't bring it back to another work session. If we need to discuss it more, it will be from the Council bench. E. Affordable Housing Policy Discussion (Item 3.F on published agenda) Community Development Director Reilly said this discussion is on affordable housing. This isn't about subsidized housing. This is about everyone having a place to live and not paying more than they ought to. This presentation will also highlight that there are not enough homes for both the existing population and future expected population growth, nationwide. Community Development Director Reilly shared a graphic from the 2030 Comprehensive plan that shows the lifecycle housing chain and identifies that Arden Hills homes are mostly "move up" homes. There are very few places to downsize, without moving into a care facility or age specific communities. By 2023, the goal of supplying enough places for people who want to live here was not on track. The housing market, interest rates and the cost of development were all impacted by the pandemic and has negatively impacted our ability to achieve that goal. Community Development Director Reilly said when it comes to real estate, the cost of land plus the cost to build is the cost the developer has to pay. When the cost of land goes up, the costs to build may stay the same but the end result is a more expensive place to live. Arden Hills has a high value school district and limited developable land, excluding Rice Creek Commons, the combination of which results in a high cost land. People are willing to pay more to live here because of Arden Hills' proximity to all sorts of things and because the reputation of the school district. ARDEN HILLS CITY COUNCIL WORK SESSION — JANUARY 12, 2026 8 Community Development Director Reilly said our options need to address the supply of housing units. Supply is potentially the easiest way to address the stickiness of the housing market in places where the cost to build or buy the land is high. The more options people have, the more churn in the market and the more ability there is for different kinds of people to move in and out of the community. There are a lot of ways to approach the supply side to make it easier to build, generally. Community Development Director Reilly shared a list of low or no cost ways for a city to address the supply side of residential real estate development. There are non -financial incentives that allow flexibility for the developer. They can offer more amenities, dedicate space for public use, include affordable units or add sustainable design elements. Many of these options are being used by suburban communities in the Metro. New buildings will increase our net tax capacity. The more net tax capacity you have, the less expensive it is for anybody to live here because property taxes are spread among more property owners. Community Development Director Reilly provided some examples of code language that may be appropriate for Arden Hills, outside of Rice Creek Commons. He shared examples of what other communities do. Cottage Grove uses Planned Unit Developments (PUDs) for most of their developable areas and Forest Lake has made zoning code changes allowing for density bonuses to incentivize developers to include affordable units. Discussion ensued regarding what density is needed in order for a developer to build a successful product. It will vary depending on location. In Arden Hills the maximum density in the R-4 high density residential is 12. It is 20 units per acre in the B-2 zoning district. Councilmember Holden asked what percentage "mostly" means when Staff says Arden Hills homes are mostly move -up homes. Community Development Director Reilly said it's the majority. If we take the houses at the manufactured home park and the remaining insulated summer cottages, we have our non -move -up home calculation. Discussion ensued regarding what number of homes that is. Further discussion ensued regarding the number of homes in certain neighborhoods that aren't 1,500 square feet. Council thinks it's not just the manufactured homes and summer cottages. Councilmember Holden asked how many non-TCAAP acres are available for development where this could even make a difference? Community Development Director Reilly gave three examples of sites in the City that are either for sale or available for redevelopment. Councilmember Holden asked if there is vacant land that is not commercial. Community Development Director Reilly noted there is a vacant parcels list. Those properties would be developable through subdividing existing residential lots. Councilmember Holden noted Director Reilly said the school district is a hidden gem. She pointed out that Arden Hills has been listed as a top ten place to live by Forbes Magazine and a few other ARDEN HILLS CITY COUNCIL WORK SESSION — JANUARY 12, 2026 9 sources. The school district is low on the list of variables they consider. She asked about eliminating parking as one of these tools. Are we just talking about multi -family? Community Development Director Reilly said it would be eliminating the requirement for there to be parking spaces. It doesn't eliminate parking all together. It allows the developer to determine how many parking spaces any property would have on it. It could include a single-family home but does not have to. Councilmember Monson is hearing that our improvement will come through redevelopment. We aren't necessarily looking at individual lots that are not yet developed. We have an opportunity to make a difference any time there is a redevelopment. Staff confirmed. Mayor Grant said in terms of density, if we add a few more units, you have to still spread that over the land value. It seems like that may be hard to do, even with adding units. Community Development Director Reilly said adding density is one way to address the cost side of the equation.. In Arden Hills, we are talking about redevelopment when it comes to adding more housing. That can be splitting existing large lots, pocket neighborhoods or cottage style homes. It is trying to get more places for people to live on each piece of land, in order for the developer to be able to maintain and have a project that cash flows. There is a point at which construction of a building flattens out. When it comes to multi -family, the more units you can build the more your project cash flows. More renters equals more revenue. Mayor Grant said Director Reilly stated 20 units per acre is difficult to get something to pencil out, in existing Arden Hills. Does 30 units per acre make it a little better or a lot better? Community Development Director Reilly said 25-30 units per acre becomes a lot better. It becomes feasible to build a project without subsidy. Mayor Grant said that is the tipping point where the proforma becomes positive. Staff confirmed. Councilmember Weber said affordability has to be a goal. In terms of proformas, it has to be financially feasible for a developer. We have these competing goals. The solution is a financial statement showing us how it doesn't work. The city wants the benefit of additional affordable housing units. Looking back at the last development we saw the developer claimed it didn't pencil out, but that wasn't proven. It can be a balancing act and negotiation. Councilmember Holden asked if we would have to hire someone to prove the developers numbers are right. She can't know if those numbers are correct. A growing concern across the metropolitan area is people who find affordable housing or qualify for homeowners assistance programs aren't able to maintain their homes. How do we deal with that, under this same umbrella? Community Development Director Reilly said he has the knowledge to make sure the proformas are right. We should require developers to provide their proformas. A lot of agencies require them. He said the existing housing and homeownership conversation is important to identify how we can ARDEN HILLS CITY COUNCIL WORK SESSION — JANUARY 12, 2026 10 effectively connect people who have a need to the resources that are out there. There are a lot of resources out there through the County and other agencies. The crisis right now is supply. Discussion ensued that there need to be more options for downsizing than just senior living or assisted living. Seniors are staying active and want to have places with yards and space for their grandkids. Mayor Grant said if 20 units per acre is allowed and we bump it to 25 or 30 units, and if some of those units are affordable, someone has to pick up the affordability component of that for the developer to financially justify the project. If the developer has to fund the affordable units, it puts more strain on his proforma. Community Development Director Reilly said it depends. If they are going to build the unit anyway, it has a cost. They could lease it for a lower rate than the rest of the units they are leasing but it will look the same. No one has to put extra money in, in order for some of the units to cost less than the others. Discussion ensued regarding the benefit to the developer is less on a per unit basis. A developer will determine how much they need to make on each unit. Building a place to live shouldn't necessarily be a revenue generator. Mayor Grant said it was presented that Arden Hills has higher land cost. He agrees and that causes certain pressure for developers as they have to maintain something, on paper, to take to lenders to get financing. He asked if we are in an environment today where capital is easy to come by in the lending world. Community Development Director Reilly said capital is easy to come by for the "right" people. Councilmember Monson said in terms of supply, she thinks a number of the options are managed through our ordinance in some capacity. She is supportive of maintaining flexibility for density bonuses. She asked if staff has a recommendation from the items on the list. Councilmember Holden said just because we give someone a density bonus doesn't mean we're getting anything affordable out of it. Community Development Director Reilly has heard some on City Council say they want to tie affordability to the density bonus. Councilmember Holden said density bonuses don't necessarily drive affordability. How do we force affordable housing within the density bonus? Community Development Director Reilly pointed to a sample policy in the agenda packet that shows how that can be done. Councilmember Holden said we would have a policy but we will still want to have discussions on a parcel by parcel basis. We could not have the policy but still have it in our mind to bring it forward. We need to figure out what we would want knowing we have limited land. She thinks it will come down to the discussion with the developer. ARDEN HILLS CITY COUNCIL WORK SESSION — JANUARY 12, 2026 11 Community Development Director Reilly confirmed we can do a case -by -case negotiation using these parameters. We can also adopt a policy that says on a case -by -case basis density bonuses consistent with the comprehensive plan may be granted to increase the maximum permitted density if the project meets affordable housing policies. Councilmember Holden said the density doesn't necessarily equate to affordability. If a developer builds a six -story building and two floors are affordable, are there lesser amenities? Community Development Director Reilly said they are not allowed to make units that have lower quality units. The quality standards need to be the same. Councilmember Weber said with so few lots available we shouldn't build policy based on what exists now. We don't know what will happen in the future. There have been several lots that are available that we didn't think were an option before. We should be creating a policy and a list of items we can negotiate for affordability, in exchange for density. He asked Staff what they need in order to move this forward. Community Development Director Reilly said he believes he has what he needs. He shared a slide that shows next steps. If we can address the items on the list and we increase the net tax capacity of the municipality, everything from a housing cost burden standpoint will be reduced for existing residents and more flexibility to have other choices beyond what exists today. The Metropolitan Council is identifying the existing supply, the need of people who are here and what developers may do. Arden Hills is participating in those conversations. Councilmember Holden said the density bonus does not mean affordability. There is a list showing other ways to get density bonuses. Are we doing density bonuses to gain affordable housing or are we offering density bonuses to get whatever we want? If we are only doing density bonuses for affordable housing, then we wouldn't have to think about other incentives within the zoning code. Community Development Director Reilly said he heard Council saying they want a menu of solutions to the supply problem, along with a solution that will allow us to put teeth in a policy to require the developer to provide some affordable units. If a developer has a purchase agreement and is unable to do affordable units, we want some other no cost benefit to the community. Councilmember Holden said we have always gotten that through a PUD. Councilmember Weber said he would like to see a menu of items that we can ask for. He also noted that if affordability is out for a developer, the City needs to be able to say no to that developer. F. Committee/Commission Liaison Role Policy (Item 3.E on published agenda) Not Discussed. G. Rice Creek Commons/TCAAP Discussion Not Discussed. ARDEN HILLS CITY COUNCIL WORK SESSION — JANUARY 12, 2026 12 H. Agenda Planning Not Discussed. 4. COUNCIL/STAFF COMMENTS None. ADJOURN Mayor Grant adjourned the City Council Work Session at 6:55 p.m. Jen Estling Deputy Clerk David Grant Mayor o -AR�ENHILLS Approved: February 9, 2026 [DRAFT CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JANUARY 12, 2026 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Tena Monson and Kurt Weber Absent: Councilmember Emily Rousseau (Excused) Also present: City Administrator Jessica Jagoe; City Attorney Greta Bjerkness; Public Works Director/City Engineer David Swearingen; Finance Director Joua Yang; Community Development Director Jacob Reilly; and Assistant to the City Administrator/City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember Weber requested Item I I be moved to the Consent Calendar. Councilmember Holden stated she did not support this change. She reported she wanted residents to know a cannabis warehouse use was moving into Arden Hills. Mayor Grant indicated he objected to moving Item 11B to the Consent Calendar as well. Councilmember Monson explained she could support moving Item 1113 to the Consent Calendar, but because several Councilmembers objected, she asked that staff provide an abbreviated presentation on this item. MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve the meeting agenda as presented. The motion carried (4- ARDEN HILLS CITY COUNCIL — JANUARY 12, 2026 2 2. TCAAP/RICE CREEK COMMONS UPDATE City Administrator Jagoe stated the Joint Development Authority met in a closed session on December 22nd to discuss attorney -client privilege related to litigation with Alatus Arden Hills, LLC. The January 2nd work session and regular meetings were cancelled and neither of the advisory committees have met. The next JDA meeting will be held on Monday, February 2na Councilmember Holden inquired if the JDA was considering not pursuing a developer and allowing the County to develop the site. City Administrator Jagoe reported the January JDA meeting was canceled to allow JDA staff additional time to come back to the JDA with pros and cons of having a lead developer versus a hybrid developer role. Mayor Grant questioned if staff had an update on the mediation process between the JDA and Alatus. City Administrator Jagoe stated the mediation process was not successful, noting this update was provided to the Council in December. She reported she could not provide the Council with information from the closed session that was held by the JDA at the end of December. Councilmember Monson reported if the hybrid developer role were pursued by the JDA, Councilmember Weber, herself and staff would work to ensure the same terms would remain in place. 3. PUBLIC INQUIRIESANFORMATIONAL Gregg Larson, 3377 North Snelling Avenue, stated once upon a time the Council worked to levy a new tax on residents that would be buried in electric bills on a monthly basis. He noted in 2024, the Council ordered residents to pay this new franchise fee with promises that these funds would be dedicated to financing a new fire station, designated for fire bonds and any overages would be directed only to early payoff of these bonds. He expressed concern with the fact the Council has used this new tax revenue for other purposes and questioned why the Council had not held to the promises they had made regarding the franchise fees. He noted after he spoke with the Mayor regarding this topic, he was told the excess would be used for excess salaries within the fire department. He asked why the Council has not abided by the promises that were made. He questioned what the percentage increase would be to the 2026 property tax levy without the transfer of $165,000 from the public safety capital fund to the general fund. He inquired if the Council intended to continue to misappropriate excess franchise fees to cover City expenses rather than pay down the fire station bond as promised. He urged the Council to make amends. Patrick Burlingame, 3590 Snelling Avenue North, stated he was speaking to the Council as a resident and not as a Planning Commissioner. He encouraged the Council to consider if the City has clear publicly available guidance on the role of local law enforcement when federal immigration agencies operate in or around the community. He understood the City could not control federal operations but asked for clarity regarding what role local law enforcement played when federal agencies were present. He stated if residents call for help and local public safety responds to a situation involving federal agencies, it was important that expectations were clear. He stated clear policies were key in these situations. He discussed how public safety was a ARDEN HILLS CITY COUNCIL — JANUARY 12, 2026 3 significant portion of the City's budget and he believed it was reasonable for residents to have clear, publicly available guidance on how public safety responsibilities and under what authority. He reported if this information was not currently available, he encouraged the Council to consider a policy or resolution that defines these boundaries. Lynn Diaz, 1143 Ingerson Road, stated she understood the City could not control ICE activities in the community but asked that the Council do so to the maximum extent possible. She was of the opinion ICE agents were behaving in an aggressive, violent and unprofessional manner and she hoped the Council would communicate with the Sheriff's office to assist residents as much as they legally can. She understood other cities were working on policies for this and it was her hope Arden Hills would as well. Mary Henry, 3521 Ridgewood Court, indicated she has been at the corner of Greenbrier and Geranium to be aware of ICE agents that were coming in front of a school for the students who were English language learners. She supported the Council pursuing a policy when it comes to ICE agents in the community noting many were living under fear these days. She stated after watching the truth in taxation meeting in December she understood seven people in attendance at the meeting supported the proposed increase. She was of the opinion this was a community that could support levy increases. She thanked the Council for all of their efforts on the 2026 budget and tax levy and for working to plan for future expenditures. She noted she has lived in the community for the past 30 years and she appreciated the Council's forethought. Councilmember Monson indicated she would like the Council to respond to Mr. Burlingame's comments. Mayor Grant reported this topic would be addressed by staff under Council Comments. Councilmember Holden stated the Sheriff's office has a policy in place and was working with businesses. She suggested this policy be posted on the City's website. Councilmember Monson requested the agenda be amended and that the Council address the comments made regarding ICE under Response to Public Inquiries versus under Council Comments. Mayor Grant supported this recommendation. 4. RESPONSE TO PUBLIC INQUIRIES Mayor Grant reported he received two emails regarding ICE being on and using City property. Per the City Attorney guidance, he explained the City was not able to restrict ICE anymore than the City would restrict the general public. City Attorney Bjerkness stated the Mayor had accurately restated her opinion. She explained it was her recommendation the City not restrict federal law enforcement agencies on public property. She recommended the City treat these agents as if they were any other resident of the city and to not single out a group of individuals and prohibit them from public property. Mayor Grant commented if any resident of Arden Hills feels unsafe for any reason, they were encouraged to contact 911. He reported the City hires the Ramsey County Sheriff's Department to ARDEN HILLS CITY COUNCIL — JANUARY 12, 2026 4 ensure that the community is safe. As a resource, the Sheriff's office will respond. He indicated the Ramsey County Sheriff's Department will not interfere with federal law enforcement agents, but they will ensure people remain safe. He commented if ICE was in the community and residents believe ICE has done something wrong to an individual, a family or business, these actions can be reported to the Minnesota ACLU. He encouraged residents to do this and to also contact their US Senator and Representative. He reiterated that ICE is a federal agency and the City did not have control over the federal government. He noted he recently met with Nine Cities where the mayors and city managers/administrators discussed ICE. He stated local mayors were not able to issue executive orders for federal agencies but noted the City could post something on the website that educates residents on their rights. He requested the City Attorney speak to anything the City can legally do when it comes to ICE agents in the community. City Attorney Bjerkness explained there was nothing a statutory city can do interfere or supersede a federal law enforcement agency. Councilmember Weber reported local representatives (Kelly Moller and John Marty) were working to help people in the community as well. It was his hope the State could do something down the line. He encouraged residents to call 911 if they felt unsafe and to contact local and federal representatives as well. Councilmember Holden commented on an ICE raid that occurred at a local business in Arden Hills noting it was a traumatic event for this business. She indicated she has been stopping by this business every few days. She stated it was important for local business owners to understand their rights. She noted the Ramsey County Sheriff's Office met with them after the event and talked through everything that happened. She noted ICE has moved out of the metro area and was now in northern Minnesota. She encouraged residents in the community to stop the hatred and to be better. Mayor Grant noted he visited the local business that was raided today and explained the business owner was scared. He reported this business did not anticipate a visit from ICE. He clarified that no one from this business was taken away or determined to be illegal, rather ICE was chasing some individuals that they thought had entered the building at this location. He reiterated that any person that feels unsafe in the community should dial 911 in order to receive a response from the Ramsey County Sheriff's Department. Councilmember Monson stated she wanted to hear from the City Administrator what Ramsey County's policy was. City Administrator Jagoe reported she did not have a specific policy from Ramsey County regarding ICE and noted she would reach out to them requesting the document. Councilmember Monson explained she had questions with how the situation with the local business was handled by the Sheriff. She understood it was very complicated to have ICE agents and another law enforcement organization onsite. It was her hope the innocent bystanders could be protected in the future. She asked that staff speak with the Sheriff's office and report back to the Council on the policy. ARDEN HILLS CITY COUNCIL — JANUARY 12, 2026 5 Mayor Grant stated he was of the opinion the Ramsey County Sheriff's Department would not back away from protecting an individual, but the question is what happens when law enforcement agencies come together with the understanding no two situations are the same. City Administrator Jagoe noted she would post the City's immigration statement on the City's website along with updated resources and contact information. She explained she would speak with the Ramsey County Sheriff's Department to make sure the City has their general policy for responding to ICE incidents. She reiterated that the Sheriff's office was not coordinating or assisting ICE, but rather was responding to a call for public safety. Mayor Grant clarified for the record that Ramsey County Dispatch calls were not passed along to ICE and vice versa. Councilmember Monson stated she greatly appreciated the trust the City had with the Ramsey County Sheriff's Department. She believed this would go a long way in these extreme situations where the community was seeking public safety. 5. PUBLIC PRESENTATIONS None. 6. STAFF COMMENTS None. 7. APPROVAL OF MINUTES A. November 24, 2025, City Council Work Session B. November 24, 2025, Regular City Council C. December 8, 2025, City Council Work Session D. December 8, 2025, Regular City Council MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to approve the November 24, 2025, City Council Work Session meeting minutes as presented, the November 24, 2025, Regular City Council meeting minutes as presented, the December 8, 2025, City Council Work Session meeting minutes as presented; and the December 8, 2025, Regular City Council meeting minutes as amended. The motion carried (4-0). 8. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve 2025 Budget Amendment C. Motion to Approve Pay Equity Report D. Motion to Approve Resolution 2026-001 Relating to the 2026 Organization of the City of Arden Hills E. Motion to Approve Resolution 2026-002 Relating to the 2026 City Council Liaisons for Commissions and Committees and Mayor Pro Tem. ARDEN HILLS CITY COUNCIL — JANUARY 12, 2026 6 F. Motion to Approve Resolution 2026-003 Relating to the 2026 Appointments and Chairs of the Commissions and Committees of the City G. Motion to Approve City Logo Use Policy H. Motion to Approve 2026 Software Invoices I. Motion to Approve Payments to Ramsey County for Construction and Engineering Costs — Ramsey County Lexington Avenue Reconstruct Project Cooperative Agreements J. Motion to Approve Professional Services Agreement Amendment No. 1 — 2026 PMP Street & Utility Improvements — Arden Manor Hardcourt and Arden Oaks ADA Improvements K. Motion to Approve Renewing Ramsey County Shared Service Agreement — 2026 Grading and Erosion Control Inspections L. Motion to Approve Payment No. 2 — New Look Contracting — Lift Station No. 5 Rehabilitation Project M. Motion to Approve Payment No. 4 (Final) — Hydro-Klean, LLC - 2024 CIPP Lining Project N. Motion to Approve 2026 Met Council Private Property Inflow and Infiltration (I/I) Grant Agreement Councilmember Weber requested to pull an item from the Consent Calendar. Mayor Grant stated this should have been done prior to the agenda being approved. Councilmember Holden asked if Councilmember Weber had a question on a Consent Calendar item. Councilmember Weber stated he wanted to know how Mayor Grant went about selecting the Chair appointments for Item F. Mayor Grant explained he reviewed the resumes and that he called and interviewed members of the EDC. He made a selection of the top two candidates based on the interviews he conducted. Councilmember Weber reported he reviewed Roberts Rules of Order noting he was allowed to pull an item from the Consent Calendar prior to the Consent Calendar being approved. Mayor Grant stated Roberts Rule of Order would say after the agenda has been approved, the Council would have to move to suspend the rules in order to change the agenda. City Attorney Bjerkness advised a simple majority was needed to modify the agenda and after the agenda was adopted a super majority would be needed to modify the agenda. She explained pulling something from the Consent Calendar would qualify as an amendment to the agenda and a three fourth vote would be required. MOTION: Councilmember Weber moved and Councilmember Monson seconded a motion to pull Item 8F from the Consent Calendar for further discussion. A roll call was taken. Councilmember Monson stated she did not believe a fight was needed to discuss this Consent Calendar item. She understood the Council typically removes items from the Consent Calendar at ARDEN HILLS CITY COUNCIL — JANUARY 12, 2026 7 the beginning of the meeting and perhaps Councilmember Weber did not have this understanding. She asked that the agenda be modified and that the item be discussed further. Councilmember Holden explained she was confused because when there were vacancies on committees and people applied those were not questioned. She asked why Councilmember Weber was now questioning the process that was followed. Councilmember Weber asked if any staff members attended the interviews. Mayor Grant reported staff did not attend the interviews he held. Councilmember Weber inquired if there were minutes, notes or a set list of questions that were asked of the candidates. He explained he wanted to ensure these interviews were thoroughly vetted. Mayor Grant stated he did not have notes from these interviews. He reported there was a motion on the floor and now additional questions were being raised outside of the motion. Councilmember Holden called the question. Mayor Grant requested a roll call vote. A roll call vote was taken. The motion failed 2-2 (Councilmember Holden and Mayor Grant opposed). MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried 3-1 (Councilmember Weber opposed). 9. PULLED CONSENT ITEMS None. 10. PUBLIC HEARINGS A. Quarterly Special Assessments for Delinquent Utilities Finance Director Yang stated water customers whose accounts are 90 days past due were informed that the City intends to certify delinquent charges to Ramsey County to be collected with property taxes. These customers have the right to a hearing in front of the City Council to discuss this matter prior to certification. Mayor Grant opened the public hearing at 8:00 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 8:01 p.m. 11. NEW BUSINESS ARDEN HILLS CITY COUNCIL — JANUARY 12, 2026 8 A. Resolution 2026-004 Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities Finance Director Yang stated delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled, and notices dated December 5, 2025 were mailed. These customers were informed of their delinquent status and were asked to make payment of the delinquent balance by January 6, 2026. Utility accounts with an unpaid delinquent balance would be certified to Ramsey County to be added to property taxes payable in 2027. The certification amount is equal to the unpaid delinquent balance plus an eight percent penalty. The list of remaining delinquent utility accounts was reviewed. It was noted the City will request that Ramsey County levy the delinquent balances against the respective properties. MOTION: Councilmember Holden moved and Councilmember Weber seconded a motion to adopt Resolution 2026-004 — Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities. The motion carried (4-0). B. Resolution 2026-005 Approving Conditional Use Permit for 4440 Round Lake Road — Cannabis Warehouse — Planning Case 25-015 Community Development Director Reilly stated Brandon Champeau, Hempel Real Estate dba HRE Arden Hills LLC ("Applicant") has submitted a land use application for a Conditional Use Permit (CUP) for a project at 4440 Round Lake Road ("Subject Property"). The Applicant seeks approval to lease space in the existing warehouse building to cannabis wholesale operators. The wholesale cannabis use triggers the requirement for a CUP. All cannabis uses in Arden Hills require a CUP. The Subject Property is zoned GB, Gateway Business District and is guided as Light Industrial & Office on the Land Use Plan. Community Development Director Reilly explained the Subject Property was previously occupied by Saltbox, a business offering suites leased by individual businesses - usually startup/small digital commerce companies - in this building. Saltbox went through Concept Review with the City Council in March of 2022 (Planning Case #22-005) and Site Plan Review with the Planning Commission and City Council in May and June of 2022 (Planning Case #22- 007). As part of improvements to the property in 2022, a new site plan was approved to reconfigure the parking lot layout to allow for 144 parking stalls. Community Development Director Reilly commented Portal Warehousing ("The Operator") became the new operator of the building in 2024 and has been operating under the same flexible warehousing business model operated by Saltbox. Portal handles the on -demand logistical services for receipt and delivery of packages and/or products and provides order fulfillment assistance to small business owners. Products arrive at the loading dock(s) and the on -site logistics staff ensure items are delivered to individual suites or to secure warehouse space. Approximately one half of the warehouse is unoccupied. The Applicant purchased the property early in 2025. At the October 27, 2025, work session meeting, the City Council reviewed a concept plan for Portal to operate a cannabis warehouse operation in addition to the existing flexible warehouse and office suites offered in the building. The legalization of adult use cannabis by the State Legislature offers a new market for warehousing pre -packaged cannabis products for wholesale distribution. The Applicant seeks to offer similar flexible warehouse spaces to cannabis wholesalers and Portal will continue to coordinate operations at the site. The discussion at the ARDEN HILLS CITY COUNCIL — JANUARY 12, 2026 9 Council work session revolved around the operations of the building, the number of jobs, and vehicle circulation. Community Development Director Reilly reviewed the Site Data, Plan Evaluation and offered the following Findings of Fact: 1. The subject property located at 4440 Round Lake Road is zoned GB, Gateway Business Zoning District and is designated for office and industrial use in the 2040 Comprehensive Plan. 2. Cannabis, wholesale is a conditional use in the GB Gateway Business Zoning District. 3. A state license is required for each wholesaler. 4. The Applicant, Hempel Real Estate, dba HRE Arden Hills, LLC is the sole owner of the property and applied for a conditional use permit for cannabis wholesale operations at the site. 5. The Applicant's site plan shows sufficient parking for 10% office and 90% warehouse use, a use that continues an existing legal nonconforming use. 6. The Applicant's narrative notes the specifics of the proposed business, including the sourcing of products and customer and employee education, and indicates odor suppression, security, and licensing as required by state law will be followed. 7. The materials submitted show adequate circulation on site to prevent adverse effects to the surrounding neighborhood or the community as a whole. 8. Standards and conditions in Section 1325.047 Cannabis Business Conditional Use Permit are met. 9. Standards and conditions in Section 1320.06 District Requirements Chart (GB Gateway Business District) are met. 10. Standards and conditions in Section 1325.06 - General Regulations, Off -Street Parking Requirements are met, given the existing nonconforming nature of the site. 11. A public hearing for a Conditional Use Permit request is required before the request can be brought before the City Council. The required public hearing was held on December 10, 2025. Community Development Director Reilly stated the Planning Commission reviewed this application at a special meeting on December 10, 2025. The Planning Commission recommended approval with conditions of the application for a Conditional Use Permit for a cannabis warehouse use by a 6-0 vote. The City Council may consider the following motion for approval of Planning Case 25- 015 for a Conditional Use Permit to allow cannabis, wholesale at 4440 Round Lake Road, based on the findings of fact and the submitted plans and subject to the below conditions: 1. All existing and any future refuse/recycling containers on site must be enclosed prior to issuance of the Conditional Use Permit. 2. No additional exterior signage related to the cannabis wholesale use shall be permitted. 3. The Applicant shall comply with all sections of the City Code and with applicable State Statutes. 4. An odor management plan must be submitted to the City prior to issuance of the Conditional Use Permit. 5. The Applicant shall for the duration of the Conditional Use Permit continue to provide evidence to the City of the status of each operator's state licensure annually and no later than the first business day of December of each year. ARDEN HILLS CITY COUNCIL — JANUARY 12, 2026 10 6. Not more than 10% of the building's floor area may be used for office use. Councilmember Holden reported she has received several questions from residents. She asked if any additional security was required for this warehouse in Arden Hills. Community Development Director Reilly explained all State requirements must be met to ensure the property is secure. Councilmember Holden inquired how odor control would be addressed on this property. Community Development Director Reilly indicated the State has requirements for cannabis businesses when it comes to odor control and this business will have to meet these requirements in order to receive a permit from the State. Mayor Grant reported it was his understanding cannabis will be shipped to this warehouse. He asked if the cannabis will be shipped in bulk and then be sorted and packaged, or will it already be packaged. Community Development Director Reilly explained the cannabis items would already be packaged before arrival at the building and would leave the site in the same packaging. Mayor Grant questioned how much of the building would be used for the cannabis warehousing. Community Development Director Reilly stated up to 57,000 square feet of the building could be used for the cannabis warehousing. Councilmember Weber clarified that the City was designating a use and a business was not proposing to use up to 57,000 square feet of warehouse space at this time. Community Development Director Reilly reported this was the case. He noted all future users would have to be vetted and approved by the State of Minnesota. MOTION: Councilmember Holden moved and Councilmember Weber seconded a motion to adopt Resolution 2026-005 for Planning Case 25-015 for a Conditional Use Permit (CUP) to allow cannabis, wholesale at 4440 Round Lake Road based on the findings of fact and the submitted plans and subject to the conditions in the January 12, 2026, report to the City Council. The motion carried (4-0). 12. UNFINISHED BUSINESS None. 13. COUNCIL COMMENTS Councilmember Weber stated the Planning Commission did not meet in January. ARDEN HILLS CITY COUNCIL — JANUARY 12, 2026 11 Councilmember Holden explained the police reports show a large number of what is listed as "proactive visits" in Arden Hills. She asked if these visits would be increasing costs for policing services. City Administrator Jagoe stated she would follow up with the Ramsey County Sheriff's Department to learn more about these proactive visits. Councilmember Holden requested staff provide the Council with a written report on the backlog of permits in the City. Community Development Director Reilly explained staff has been working on this and noted all permits were almost closed out if they were two years old or older. Councilmember Holden asked for an update regarding the Shoreline property. Community Development Director Reilly said that he did visit the property himself and that everything seemed to be taken care of at that time. He had shared the concern regarding drainage with the Public Works Director. Councilmember Holden stated the December City Council meeting did not end real well. She discussed how there were lengthy public comments. The City is not a business and commented on how the Council was working diligently to address the needs of the community when setting the budget and tax levy. Mayor Grant stated the Nine Cities met recently and noted the tax levies were discussed. He noted retail cannabis shops have opened in New Brighton and Roseville. Mayor Grant reported the Lake Johanna Fire Department building was on schedule and on budget. He noted the facility was slated to be open mid -July. Mayor Grant explained he received two phone calls in regard to the December City Council meeting. He stated these individuals were concerned with the fact a Councilmember had to leave the meeting by 9:00 p.m. and wanted a decision made on the tax levy by that time. He reported this was bad optics for the public. He understood things can happen but believed that did not need to be stated in a meeting. He said it was a big meeting and the City Council owed it to the residents that elect Council to take the time to take comments and fully discuss this topic before making a decision. Mayor Grant thanked staff for putting the ICE related items on the City's website as previously discussed. ARDEN HILLS CITY COUNCIL — JANUARY 12, 2026 12 ADJOURN MOTION: Councilmember Weber moved and Councilmember Holden seconded a motion to adiourn. The motion carried (4-0). Mayor Grant adjourned the Regular City Council Meeting at 8:21 p.m. Julie Hanson City Clerk David Grant Mayor CONSENT ITEM 8A 'It EN HILLS MEMORANDUM DATE: February 9, 2026 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Joua Yang, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Claims and Payroll Listing Budgeted Amount: Actual Amount: N/A N/A Council Should Consider Motion to approve, table or deny the following: • Claims and Payroll Listing All items need a simple majority for action unless otherwise noted. Funding Source: N/A Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact N/A Attachments 2026 Payroll #2 2026 Payroll #3 Paid Claims - 1/3/2026-1/30/2026 (Check Nos. 53930-53987 and ACH Checks) Total Payroll $140,453.05 $129,084.90 $269,537.95 $2,576,264.98 Total Accounts Payable $2,576,264.98 Total Claims $2,845,802.93 CITY OF ARDEN HILLS PAYROLL # 2 CHECKS DATED: 01/16/26 Biweekly: 12/27/25 - 01/09/26 10,167.40 EFT EFT EFT EFT A/P Check* A/P Check* A/P Check* .Oasdi 7,228.42 7,228.42 L Medicare 1,690.49 1,690.49 4,939.06 AL TAXES 1 24,025.371 8,918.91 Family Medical Leave -ER Add'l 174.89 Family Medical Leave -ER 1 513.72 Family Medical Leave-EE 513.72 AL PFML PREMIUMS 1 513.721 688.61 h Premium 2,902.97 0.00 A/P Check* al Premium 349.941 0.00 A/P Check* Health Care Reimb. 156.25 A/P Check* Dependent Care Reimb. 162.50 A/P Check* HSA Health Saying 1,770.741 0.00 TOTAL HEALTH SAVINGS I 1,770.74 0.00 .FT A 7,682.50 8,864.41 EFT ;ionSquare 3,035.86 0.00 EFT ral Pension Fund -Union 1,920.00 A/P Check* State Retirement Svstem 1.412.30 EFT FLAC 22.761 EFT A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* ife/Addl/Dep Life 114.34 0.00 ife/Addl non -tax 28.96 TD/STD Insurance 0.00 INCS 166.12 ERA Life Insurance 48.00 JOE 49 Dues (Union) 140.00 OTAL VOLUNTARY 520.181 0.00 Total Employee Deductions 44,452.33 Net Payroll 0.00 Direct Deposit 77,528.79 Gross Payroll Tie -Out 121,981.12 Plus City Paid Benefit 18,471.93 TOTAL PAYROLL COST 140,453.05 FICA TIE -OUT Gross Payroll 121,981.12 Less Total FSA 3,571.66 Less Total H.SA 1,770.74 Less Voluntary Ins 51.72 Net P/R Subject to FICA 116,587.00 FICA Oas @ 6.20% 7,228.42 FICA Medicare @ 1.45% 1 1,690.49 EFT Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. CITY OF ARDEN HILLS PAYROLL # 3 CHECKS DATED: Biweekly: 01/30/26 01/10/26 - 01/23/26 EMPLOYEE DEDUCTIONS AMT. CITY BENEFIT Payment Method FIT 9,662.88 EFT FICA Oasdi 6,924.06 6,924.06 EFT FICA Medicare 1,619.32 1,619.32 EFT SIT 4,706.41 EFT TOTAL TAXES 1 22,912.671 8,543.38 A/P Check* Paid Family Medical Leave -ER Add'1 1 167.54 Paid Family Medical Leave -ER 1 492.13 A/P Check* Paid Family Medical Leave-EE 1 492.13 A/P Check* h Premium a1 Premium Health Care Reimb. Dependent Care Reimb. AL FLEXIBLE SPENDING 0.00 0.00 A/P Check* A/P Check* A/P Check* A/P Check* 0.00 0.00 0.00 0.00 0.001 0.00 HSA Health Saving 1 0.001 0.00 TOTAL HEALTH SAVINGS 1 0.001 0.00 EFT A 7,109.55 8,203.31 EFT ions uare 2,960.28 0.00 EFT ral Pension Fund -Union 1,920.00 A/P Check* State Retirement Svstem 1,412.30 EFT XLAC 0.001 EFT A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* ife/Addl/Dep Life 0.00 0.00 ife/Addl non -tax 0.00 TD/STD Insurance 0.00 1NCS 166.12 ERA Life Insurance 0.00 JOE 49 Dues (Union) 1 0.00 Total Employee Deductions 36,973.05 Net Payroll 0.00 Direct Deposit 74,705.49 Gross Payroll Tie -Out 111,678.54 Plus City Paid Benefit 17,406.36 TOTAL PAYROLL COST 1 129,084.90 FICA TIE -OUT Gross Payroll 111,678.54 Less Total FSA 0.00 Less Total H.SA 0.00 Less Voluntary Ins 0.00 Net P/R Subject to FICA 111,678.54 FICA Oasdi @ 6.20% 6,924.06 FICA Medicare @ 1.45% 1,619.32 EFT Accounts Payable Checks by Date - Detail by Check Date User: pang.silseth Printed: 2/4/2026 4:20 PM ---ARQEN HIILLS Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount ACH 0192 GRAINGER INC 01/09/2026 9754828128 Supplies 10.38 9755593754 Supplies 187.50 9756595758 Supplies 10.38 Total for this ACH Check for Vendor 0192: 208.26 ACH 0243 METROPOLITAN COUNCIL -WASTE WE 01/09/2026 0001197777 January Wastewater 88,052.11 0001199321 February Wastewater 88,052.11 Total for this ACH Check for Vendor 0243: 176,104.22 ACH 0285 XCEL ENERGY 01/09/2026 958847836 11/12/25-12/15/25 63.34 958847836 11/12/25-12/15/25 2,406.30 958847836 11/12/25-12/15/25 1,301.93 958847836 11/12/25-12/15/25 257.43 958847836 11/12/25-12/15/25 836.53 958847836 11/12/25-12/15/25 2,710.72 958847836 11/12/25-12/15/25 1,885.02 Total for this ACH Check for Vendor 0285: 9,461.27 ACH 0292 OXYGEN SERVICE COMPANY INC 01/09/2026 0003639240 December Rental 43.17 Total for this ACH Check for Vendor 0292: 43.17 ACH 0549 ABLE HOSE & RUBBER LLC INC 01/09/2026 238776-001 Adapter - Jetter 154.90 Total for this ACH Check for Vendor 0549: 154.90 ACH 0922 NINENORTH 01/09/2026 2025-203 Audio Visual -December 1,081.50 2025-203 JDA Audio Visual -December 190.00 Total for this ACH Check for Vendor 0922: 1,271.50 ACH 10476 TWIN CITIES COMMERCIAL CLEANEI 01/09/2026 01261796 Janitorial Services -January 1,554.58 Total for this ACH Check for Vendor 10476: 1,554.58 ACH 10491 JULIE HANSON 01/09/2026 123125 Mileage Reimbursement 268.87 123125 Per Diem Reimbursement 32.26 Total for this ACH Check for Vendor 10491: 301.13 AP Checks by Date - Detail by Check Date (2/4/2026 4:20 PM) Page 1 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ACH 10551 EPTURA INC 01/09/2026 INV-76897 2026 Fleet Mgmt Software 3,227.38 Total for this ACH Check for Vendor 10551: 3,227.38 ACH 1125 BOLTON & MENK INC 01/09/2026 0382746 Engineering Support 1,942.50 0383510 2025 Park Improvement 11/8-12/5 1,068.00 Total for this ACH Check for Vendor 1125: 3,010.50 ACH 2654 GOODPOINTE TECHNOLOGY INC 01/09/2026 4658 2026 ICON Pavement Mgmt Software 2,845.00 Total for this ACH Check for Vendor 2654: 2,845.00 ACH 3698 BOLD VENTURE YOGA LLC 01/09/2026 12192025 Fall 2025 Yoga 1,040.00 Total for this ACH Check for Vendor 3698: 1,040.00 ACH 7084 OMNISITE 01/09/2026 103187 2026 Annual Plan 7,900.00 Total for this ACH Check for Vendor 7084: 7,900.00 ACH BOND BOND TRUST SERVICES CORP 01/09/2026 101209 Ref: 101209-PA GO Utility Rev Bonds 2018A 410.00 101209 Ref: 101209-PA GO Utility Rev Bonds 2018A 65.00 101210 Ref: 101210-PA Paying Agent Fee CIP Bond Ser 475.00 99665 Ref: 331734 GO Utility Rev Bonds 2018A Princ 220,000.00 99665 Ref: 331734 GO Utility Rev Bonds 2018A Princ 35,000.00 99665 Ref: 331734 GO Utility Rev Bonds 2018A Interc 16,275.00 99665 Ref: 331734 GO Utility Rev Bonds 2018A Interc 2,525.00 99666 Ref: 343024 CIP Bond Series 2025A 91,196.67 Total for this ACH Check for Vendor BOND: 365,946.67 ACH JOHC JOHNSON CONTROLS INC 01/09/2026 1-136945603753 2026 Agreement-HVAC/FMS PSA 8,116.00 1-136974763274 Service 12/23/2025 AHU #1 & #2 1,160.80 Total for this ACH Check for Vendor JOHC: 9,276.80 ACH NWFS NORTHEAST YOUTH & FAMILY SERVI 01/09/2026 2404 2026 Service Contract 24,698.02 Total for this ACH Check for Vendor NWFS: 24,698.02 ACH TCCC TWIN CITIES NORTH CHAMBER OF CI 01/09/2026 2022726 2026 Membership Fees & Dues 525.00 Total for this ACH Check for Vendor TCCC: 525.00 ACH TOII TOKLE INSPECTIONS INC 01/09/2026 012026 Electrical Inspections -December 1,973.52 Total for this ACH Check for Vendor TOII: 1,973.52 53930 0131 BEISSWENGERS HOMETOWN HARDY 01/09/2026 2777/6 Supplies 7.42 AP Checks by Date - Detail by Check Date (2/4/2026 4:20 PM) Page 2 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 53930: 7.42 53931 10483 CENTRAL PENSION FUND 01/09/2026 401333.1225 December Apprenticeship 384.00 Total for Check Number 53931: 384.00 53932 CPF 1 CENTRAL PENSION FUND SOURCE A 01/09/2026 184503.1225 December Pension 3,840.00 Total for Check Number 53932: 3,840.00 53933 10595 HEALTHEQUITY 01/09/2026 ptas88q January Fees 64.80 pubsk0s Contribution Fix 20.00 Total for Check Number 53933: 84.80 53934 10556 INNOVATIVE OFFICE SOLUTIONS LLC 01/09/2026 IN5018246 Supplies 153.71 Total for Check Number 53934: 153.71 53935 0495 LAKE JOHANNA FIRE DEPARTMENT 101/09/2026 1011 Reimb Cap Expense -Line Item #7-Tires 1,732.60 1014 Reimb Cap Expense -Line Item #18-Boat Equipn 2,870.71 1016 1st Half 2026 Fire Contract 532,776.00 Total for Check Number 53935: 537,379.31 53936 0222 LEAGUE OF MINNESOTA CITIES 01/09/2026 442408 2026 Mayors Membership 30.00 Total for Check Number 53936: 30.00 53937 5138 LEAGUE OF MN CITIES INS TRUST 01/09/2026 121925 2026 Workers' Compensation Insurance 38,185.00 Total for Check Number 53937: 38,185.00 53938 10362 MARCO TECHNOLOGIES LLC 01/09/2026 INV14720939 Q4Usage 845.99 INVI4720939 Q4Usage 149.29 Total for Check Number 53938: 995.28 53939 MARO MARGOLIS COMPANY 01/09/2026 20862 Tree replacement (2023 AH Tree Plan) 3,420.00 Total for Check Number 53939: 3,420.00 53940 10458 MARUDAS GRAPHICS INC 01/09/2026 108648 Checks 218.04 Total for Check Number 53940: 218.04 53941 0240 METROPOLITAN AREA MGMT ASSN 01/09/2026 2026 2026 Membership 60.00 Total for Check Number 53941: 60.00 53942 0600 NCPERS GROUP LIFE INS 01/09/2026 AP Checks by Date - Detail by Check Date (2/4/2026 4:20 PM) Page 3 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 315800012026 January Insurance 96.00 Total for Check Number 53942: 96.00 53943 10610 OUVERSON SEWER & WATER 01/09/2026 1226342328 Met Council I&I-1165 Benton Way 3,400.00 1228680908 Met Council I&I-1156 Benton Way 3,400.00 1228859618 Met Council I&I-1155 Benton Way 3,400.00 1229140761 Met Council I&I-1132 Benton Way 3,775.00 1229238058 Met Council I&I-1117 Benton Way 3,375.00 Total for Check Number 53943: 17,350.00 53944 10563 PLAN IT SOFTWARE LLC 01/09/2026 PLAN-2339 2026 Annual User Subscription 4,200.00 Total for Check Number 53944: 4,200.00 53945 10279 QUADIENT LEASING USA IINC 01/09/2026 Q2152492 Postage Lease 10/24-1/23 928.89 Total for Check Number 53945: 928.89 53946 6748 RELIANCE STANDARD 01/09/2026 1320001211-0126 L1320001211 January 2026 EE 1,375.23 1320001211-0126 L1320001211 January 2026 ER 1,844.07 GL154938.0126 January Insurance and Nov/Dee Adjustment 1,965.82 Total for Check Number 53946: 5,185.12 53947 10606 DAVID BARTHOLOMAY THE LEADER 01/09/2026 26222 2026 Leadership Series 600.00 Total for Check Number 53947: 600.00 53948 3099 TRI STATE BOBCAT INC-LITTLE CANT 01/09/2026 A58894 Tires 734.08 Total for Check Number 53948: 734.08 53949 10568 VERIZON CONNECT 01/09/2026 324000087768 December Service 334.95 Total for Check Number 53949: 334.95 Total for 1/9/2026: 1,223,728.52 ACH 0189 GOPHER STATE ONE CALL 01/16/2026 5120189 December Locates Locates 20.70 5120189 December Locates Locates 20.70 5120189 December Locates Locates 20.70 Total for this ACH Check for Vendor 0189: 62.10 ACH 0192 GRAINGER INC 01/16/2026 9762264241 Supplies 71.13 Total for this ACH Check for Vendor 0192: 71.13 ACH 0327 STAPLES INC 01/16/2026 6050649733 Supplies 211.48 AP Checks by Date - Detail by Check Date (2/4/2026 4:20 PM) Page 4 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 6050649733 Supplies 113.86 6051094969 Supplies 33.57 6051561846 Supplies 62.97 6052041139 Credit Memo -26.39 Total for this ACH Check for Vendor 0327: 395.49 ACH 0387 MISSIONSQUARE #302482 01/16/2026 PR 26-02 PR Batch 00200.01.2026 MissionSquare EE Dec PR Batch 00200.01.2026 Mis; 1,923.36 PR 26-02 PR Batch 00200.01.2026 MissionSquare EE Dec PR Batch 00200.01.2026 Mis; 656.64 PR 26-02 PR Batch 00200.01.2026 MissionSquare EE Pen PR Batch 00200.01.2026 Mis; 294.37 PR 26-02 PR Batch 00200.01.2026 MissionSquare EE Pen PR Batch 00200.01.2026 Mis; 161.49 Total for this ACH Check for Vendor 0387: 3,035.86 ACH 10363 NUTE MAKER SECRETARIAL 01/16/2026 M2177 CC Meeting Minutes 12/8 312.00 Total for this ACH Check for Vendor 10363: 312.00 ACH 10487 LUCAS MILLER 01/16/2026 01082026 Mileage Reimbursement MTT Forum 11.90 Total for this ACH Check for Vendor 10487: 11.90 ACH 3349 HYDRO-KLEAN 01/16/2026 PW23-0101 Pay 4 2024 CIPP Payment 4 FINAL 13,741.63 Total for this ACH Check for Vendor 3349: 13,741.63 ACH 4889 COMMUNITY FOOTWORKS 01/16/2026 01072026 Foot Care Clinic -January 336.00 Total for this ACH Check for Vendor 4889: 336.00 ACH 5593 AMERICAN LEGAL PUBLISHING COR 01/16/2026 48084 Ordinance 2025-006 9.00 Total for this ACH Check for Vendor 5593: 9.00 ACH 6060 BATTERIES PLUS 01/16/2026 P88720497 Batteries -Excavator 194.95 Total for this ACH Check for Vendor 6060: 194.95 ACH 6555 TKDA INC 01/16/2026 002025007587 South Tower 11/23-12/27 975.00 002025007598 2025 CIPP Lining 11/23-12/27 2,028.20 002025007644 2024 CIPP Lining 11/23-12/27 114.72 Total for this ACH Check for Vendor 6555: 3,117.92 53950 10507 ANIMAL HUMANE SOCIETY 01/16/2026 46241 Q4 2025 Animal Control 27.00 Total for Check Number 53950: 27.00 53951 10387 ATHLETIC OUTFITTERS 01/16/2026 109482 Embroidery jacket (TB) 33.23 109535 Embroidery jacket-addI to INV 109409 (TB) 13.00 Total for Check Number 53951: 46.23 AP Checks by Date - Detail by Check Date (2/4/2026 4:20 PM) Page 5 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 53952 0131 BEISSWENGERS HOMETOWN HARDVI 01/16/2026 2857/6 Supplies 5.88 Total for Check Number 53952: 5.88 53953 1040 HOISINGTON KOEGLER GROUP INC 01/16/2026 024-028-19 AH Zoning Code Update -December 1,630.00 Total for Check Number 53953: 1,630.00 53954 5322 MBPTA - ATTN JULIE HULTMAN 01/16/2026 2026 2026 Membership-JW/CC 100.00 Total for Check Number 53954: 100.00 53955 ASSM METRO CITIES 01/16/2026 2389 2026 Membership Dues 4,321.00 Total for Check Number 53955: 4,321.00 53956 10523 METRO-INET 01/16/2026 3189 IT Support -January 11,242.00 Total for Check Number 53956: 11,242.00 53957 MNCS NNESOTA CHILD SUPPORT PAYMEI 01/16/2026 PR 26-02 Remit ID: 0015865995 Mn Child Support 1/16/2 PR Batch 00200.01.2026 Mn 117.31 PR 26-02 Remit ID: 0015865995 Mn Child Support 1/16/2 PR Batch 00200.01.2026 Mn 48.81 Total for Check Number 53957: 166.12 53958 10486 MINNESOTA METRO NORTH TOURIST 01/16/2026 010726 SpringHill Suites December 2025 Lodging Tax 7,850.60 Total for Check Number 53958: 7,850.60 53959 10625 NEW LOOK CONTRACTING 01/16/2026 OT1.131511 P2 Lift Station 5 Pay 2 410,218.75 OT1.131511 P2 Lift Station 5 Pay 2 -20,510.94 Total for Check Number 53959: 389,707.81 53960 0330 PIONEER PRESS INC 01/16/2026 11503734.01 52 Weeks through 1/19/2027 783.00 Total for Check Number 53960: 783.00 53961 1208 PREMIUM WATERS INC 01/16/2026 610207-12-25 Water Purchase -December 24.28 613317-12-25 Water Purchase -December 78.26 Total for Check Number 53961: 102.54 53962 10397 QUADIENT INC 01/16/2026 62511953 TriFold 2026 Service Agreement 81.36 Total for Check Number 53962: 81.36 53963 0811 RAMSEY COUNTY 01/16/2026 PRMG-005864 PW Rental Space -January 3,165.35 PRMG-005864 PW Rental Space -January 1,406.82 PRMG-005864 PW Rental Space -January 6,330.70 PRMG-005864 PW Rental Space -January 3,165.34 AP Checks by Date - Detail by Check Date (2/4/2026 4:20 PM) Page 6 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference PRMG-005865 PW Rental Space -February 6,330.70 PRMG-005865 PW Rental Space -February 3,165.34 PRMG-005865 PW Rental Space -February 1,406.82 PRMG-005865 PW Rental Space -February 3,165.35 PRRRV-003952 Q1 2026 Election Services 7,531.00 PUBW-021965 Lexington Reconstruction -Engineering 161,594.28 PUBW-021967 Lexington Reconstruction 476,400.91 Total for Check Number 53963: 673,662.61 53964 SRFC SRF CONSULTING GROUP INC 01/16/2026 16750.00-25 Old Hwy 10 Trail -December 5,382.53 Total for Check Number 53964: 5,382.53 53965 10354 ST. PAUL PIONEER PRESS 01/16/2026 17726 Ordinances2025-005 & 006 112.67 Total for Check Number 53965: 112.67 53966 10341 SUSA TREASURER 01/16/2026 01152026 2026 Membership 62.50 01152026 2026 Membership 62.50 Total for Check Number 53966: 125.00 53967 3099 TRI STATE BOBCAT INC-LITTLE CANT 01/16/2026 A59029 Blower HVAC 286.62 Total for Check Number 53967: 286.62 Total for 1/16/2026: 1,116,920.95 ACH 0192 GRAINGER INC 01/23/2026 9769043143 Eye Wash Station 63.46 Total for this ACH Check for Vendor 0192: 63.46 ACH 0320 HEALTH PARTNERS INC 01/23/2026 009599071307 February Insurance 1,542.37 009599071307 February Insurance 31,431.03 Total for this ACH Check for Vendor 0320: 32,973.40 ACH 10343 TIM BEEBE 01/23/2026 01022026 Reimbursement - Clothing 99.90 Total for this ACH Check for Vendor 10343: 99.90 ACH 10497 CINTAS CORP 01/23/2026 4256392958 January Mats 116.25 5312339603 First Aid 285.72 5312339603 First Aid 120.38 Total for this ACH Check for Vendor 10497: 522.35 ACH 10617 I & S GROUP INC 01/23/2026 127487 Fiber to Home ROW Project PW25-0107 867.50 Total for this ACH Check for Vendor 10617: 867.50 AP Checks by Date - Detail by Check Date (2/4/2026 4:20 PM) Page 7 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ACH 1223 ADAM'S PEST CONTROL - MAIN 01/23/2026 4351790 Pest Control - January 94.62 Total for this ACH Check for Vendor 1223: 94.62 ACH 5587 CES IMAGING INC 01/23/2026 INV 179769 January Rental 60.00 Total for this ACH Check for Vendor 5587: 60.00 ACH 6077 CIVICPLUS 01/23/2026 360511 2026 Annual Contract Renewal 10,735.13 Total for this ACH Check for Vendor 6077: 10,735.13 ACH 7025 ON SITE COMPANIES -OSSTC INC 01/23/2026 0002009310 Restrooms 25.00 Total for this ACH Check for Vendor 7025: 25.00 ACH FPTC FLEXIBLE PIPE TOOLS AND EQUIPME 01/23/2026 32316 3 Way Ball Valve 299.00 Total for this ACH Check for Vendor FPTC: 299.00 ACH inci IN CONTROL INC 01/23/2026 S-INV03305 ACSP Ql 534.50 Total for this ACH Check for Vendor inci: 534.50 53968 1033 COMCAST 01/23/2026 101030.0126 Service 01/03-02/02 108.35 98681.0126 Service 01/05-02/04 111.52 Total for Check Number 53968: 219.87 53969 10244 COMCAST BUSINESS INC 01/23/2026 260397634 January Service 468.90 Total for Check Number 53969: 468.90 53970 DVS1 DVS RENEWAL 01/23/2026 01202026 DVS Renewal-2026 486.00 Total for Check Number 53970: 486.00 53971 0447 I.U.O.E LOCAL 49 BENEFIT FUND-INSI 01/23/2026 BP3.0226 February Insurance 12,520.00 N134.0226 February Insurance 1,772.00 Total for Check Number 53971: 14,292.00 53972 0390 INT'L UNION OPERATING ENGINEERS 01/23/2026 1200.0126 January Dues 280.00 Total for Check Number 53972: 280.00 53973 10200 BADGER STATE INSPECTION LLC 01/23/2026 1001361 South Tower Improvement Project 26,800.00 1001381 South Tower Improvement Project 2,500.00 1001382 South Tower Improvement Project 1,697.49 AP Checks by Date - Detail by Check Date (2/4/2026 4:20 PM) Page 8 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 53973: 30,997.49 53974 AR-KENS KENSINGTON DEVELOPMENT PARTN 01/23/2026 PC 21-004 AR Refund 12,500.00 PC 21-004 AR Refund 20,000.00 Total for Check Number 53974: 32,500.00 53975 0600 NCPERS GROUP LIFE INS 01/23/2026 315800022026 February Insurance 96.00 Total for Check Number 53975: 96.00 53976 0155 OFFICE OF MN IT SERVICES-ACCTS R 01/23/2026 W25120632 December Phones 751.04 Total for Check Number 53976: 751.04 53977 1143 OFFICE OF THE SECRETARY OF STATI 01/23/2026 01202026 City Trademark Logo 50.00 Total for Check Number 53977: 50.00 53978 AR -PRIG RICHARD PRIORE 01/23/2026 PC 20-008 AR Refund 406.50 PC 20-008 AR Refund 445.50 Total for Check Number 53978: 852.00 53979 0811 RAMSEY COUNTY 01/23/2026 FLEET-001045 Equipment, Repairs, Services, & Parts Sep 2025 2,890.62 FLEET-001048 Equipment, Repairs, Services, & Parts Nov 2025 697.41 FLEET-001053 Fuel Nov 2025 2,885.11 PRK-002636 Q425 Inspection Services 2,434.10 PRRRV-004034 TIF Admin Cost Pay 2024 526.93 Total for Check Number 53979: 9,434.17 53980 10609 WALTERS RECYCLING & REFUSE INC 01/23/2026 0009380393 December Recycling 20,250.73 Total for Check Number 53980: 20,250.73 Total for 1/23/2026: 156,953.06 ACH 0387 MISSIONSQUARE #302482 01/30/2026 PR 26-03 PR Batch 00300.01.2026 MissionSquare EE Pen PR Batch 00300.01.2026 Mis; 380.28 PR 26-03 PR Batch 00300.01.2026 MissionSquare EE Dec PR Batch 00300.01.2026 Mis; 2,580.00 Total for this ACH Check for Vendor 0387: 2,960.28 ACH 0761 ELECTRIC PUMP INC 01/30/2026 036166 LS #6 FLYGT Replacement Cable 3,277.25 Total for this ACH Check for Vendor 0761: 3,277.25 ACH 10474 RECYCLE TECHNOLOGIES 01/30/2026 258743 Christmas Lights Recycle Bin 40.00 258743 Christmas Lights Recycle Bin 10.00 AP Checks by Date - Detail by Check Date (2/4/2026 4:20 PM) Page 9 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor 10474: 50.00 ACH 10634 JOHNSON CONTROLS BUILDING SOL] 01/30/2026 1-137029595173 AHU-1 Temp Sensor 298.65 Total for this ACH Check for Vendor 10634: 298.65 ACH 4447 BRAUN INTERTEC CORPORATION O1/30/2026 IN1003648 2028 PMP 20,585.00 Total for this ACH Check for Vendor 4447: 20,585.00 ACH 8032 PACE ANALYTICAL FIELD SVC INC O1/30/2026 26123593 December Drinking Water Survey 1,431.00 Total for this ACH Check for Vendor 8032: 1,431.00 53981 2597 AARP O1/30/2026 01202026 AARP Driver Safety Coiurse 1/20/26 265.00 Total for Check Number 53981: 265.00 53982 10200 BADGER STATE INSPECTION LLC O1/30/2026 1001379 LMCIT Claim 5,500.00 Total for Check Number 53982: 5,500.00 53983 0222 LEAGUE OF MINNESOTA CITIES O1/30/2026 440324 2026 Stormwater Coalition 1,180.00 Total for Check Number 53983: 1,180.00 53984 10579 LEVANDER GILLEN & MILLER P.A. 01/30/2026 42000E-1225 Escrow PC 25-012 #847 December Legal 68.00 42000E-1225 December Legal - TCAAP 5,287.50 42000E-1225 December Legal 1,811.50 42000E-1225 December Legal 17.00 42000E-1225 Escrow PC 24-018 #784 December Legal 367.00 Total for Check Number 53984: 7,551.00 53985 MNCS MINNESOTA CHILD SUPPORT PAYMET O1/30/2026 PR 26-03 Mn Child Support Remittance ID: 00 15 865 995 PR Batch 00300.01.2026 Mn 166.12 Total for Check Number 53985: 166.12 53986 10486 MINNESOTA METRO NORTH TOURIST\ 01/30/2026 01262026 Quality Inn December Lodging Tax 1,815.45 Total for Check Number 53986: 1,815.45 53987 0811 RAMSEY COUNTY O1/30/2026 01282026 2025 Tax Settlement Due 29,131.87 FLEET-001041 Fuel -December 4,450.83 Total for Check Number 53987: 33,582.70 Total for 1/30/2026: 78,662.45 AP Checks by Date - Detail by Check Date (2/4/2026 4:20 PM) Page 10 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Report Total (104 checks): 2,576,264.98 AP Checks by Date - Detail by Check Date (2/4/2026 4:20 PM) Page 11 CONSENT ITEM — 8B It -i`i DEN_ HILLS MEMORANDUM DATE: February 9, 2026 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Joua Yang, Finance Director SUBJECT: 2025 Budget Carryovers and 2026 Budget Amendments Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion(s) to approve, table or deny the following: • Carryover budget funds from 2025 to 2026 for capital purchases to ensure funding remains dedicated to the specific infrastructure and equipment needs in the Capital Improvement Plan. Discussion Carr oy vers It has been past practice to permit the carryover, from one year to the next, of unspent monies for specific purposes so budget amounts are better matched with revenues and expenditures. • Re -allocating park equipment upgrades (pickleball nets) approved by Council in 2025 to align with 2026 installation schedule. • Carryover of funds for multi -year infrastructure projects that take more than one year to finalize. • Transitioning 2025 unspent permit software balance to support final conversion phase in 2026. Staff is asking for a reduction in the 2025 budget and a corresponding increase to the 2026 budget for the following items: Fund Account No. Amount Description PIR Fund 411-48130-42251 $8,000 Pickleball Nets PIR Fund 411-48219-45900 $85,000 Hard Court & Trail Rehabilitation PIR Fund 411-48201-45900 $100,000 Hazelnut Park Parking Lot PIR Fund 411-48500-45900 $2,225 GRG Hazelnut, Chatham, & Floral Park PIR Fund 411-48321-45900 $193,000 Mounds View High School Trail PIR Fund 411-48321-33422 $450,000 SRTS Grant - Mounds View High School Trail Water Fund 601-48537-33422 $500,000 State Grant — Lexington Ave Watermain General Fund 101-41910-44701 $60,000 Permit Software Page 1 of 2 Amendments Staff is asking for a reduction to the 2026 Lake Johanna Fire Department (LJFD) capital budget based on the December 17, 2025 board of directors special meeting in which they approved an amended capital budget that shifted the schedule on some of their equipment/vehicle replacements between 2026 and 2027. The amended budget was an overall reduction of $120,000 to contract cities, of which $29,280 was Arden Hill's share (24.4%). Fund Account No. Amount Description LJFD Capital 412-48120-45800 ($29,280) LJFD General Equipment Budget Impact No impact from carryovers as the request is for budget funds to be moved from 2025 to 2026 so they match up better with corresponding costs. The budget amendment will decrease the 2026 LJFD capital budget by $29,280. Attachment None. Page 2 of 2 CONSENT ITEM - 8C -AII�)E_N HILLS MEMORANDUM DATE: February 9, 2026 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: City Administrator One -Year Performance Evaluation Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table, or deny the following: • Acceptance of performance evaluation and approval of a step increase (from Grade 24/Step 4 to Grade 24/Step 5) for City Administrator Jessica Jagoe effective February 11, 2026. Background State Statute allows the City Council to meet in a closed session to conduct the City Administrator's performance evaluation but requires formal approval of the results at the Council's next open meeting. Discussion The City Council met with Dr. Lisa Sorensen of Sorensen Consulting during a closed session on February 9, 2026 at 5:00 pm for the purpose of the one-year performance evaluation of City Administrator Jessica Jagoe. The evaluation concluded with the determination that City Administrator Jagoe is meeting expectations satisfactorily and as a result, the City Clerk has prepared this item to request approval for a one step increase per the terms of the contract. Budget Impact N/A Attachments N/A Page l of 1 CONSENT ITEM - 8D -ADEN HILLS MEMORANDUM DATE: February 9, 2026 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: First Amendment to Legal Services Agreement with LeVander, Gillen & Miller Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • First Amendment to Legal Services Agreement with LeVander, Gillen and Miller. Background On June 10, 2024, the City Council approved the legal services agreement with LeVander, Gillen and Miller (LGM). This agreement specifies the lawyer within the firm that would represent the City depending on the area of legal matter. Effective January 23rd, the City Attorney named in the agreement to represent the City for day-to- day legal matters is no longer with their law firm. Since that time, Korine Land has been providing legal counsel on day-to-day matters. LGM notified the City of the option to transition our general legal counsel to Cynthia Kirchoff with their firm. Staff was given direction by Council to bring forth an amended agreement to remain with LGM with this change. For day-to-day legal matters Cynthia Kirchoff will be the lead attorney for the City and Korine Land will be the lead on Rice Creek Commons. The amended agreement will be effective upon Council approval. There are no other changes to the legal services agreement. Budget Impact N/A Attachment Attachment A: First Amendment to Agreement with LGM for Legal Services Page 1 of 1 Attachment A FIRST AMENDMENT TO LEGAL SERVICES AGREEMENT BETWEEN MILLER, P.A. THIS FIRST AMENDMENT TO LEGAL SERVICES AGREEMENT ("First Amendment") is effective this day of , 2026, by and between The City of Arden Hills ("City") and LeVander, Gillen & Miller, P.A. ("LeVander"). Subject to the conditions and terms of this First Amendment and in reliance upon the covenants of the parties herein contained, the parties hereby agree as follows: WHEREAS, the City and LeVander entered into an Legal Services Agreement dated June 10, 2024 ("Legal Services Agreement") for the position of City Attorney; WHEREAS, at the time the Legal Services Agreement was executed, Greta Bjerkness was named as City Attorney for the City of Arden Hills; WHEREAS, Greta Bjerkness has left LeVander and Cynthia Kirchoff has assumed the role of City Attorney, therefore, the parties desire to amend the Legal Services Agreement to reflect this change; NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties agree as follows: Section 1. The parties agree that Section III of the Services Provided of the Legal Services Agreement is hereby deleted in its entirety and replaced as follows: III. SERVICES PROVIDED. LeVander shall provide civil legal representation on behalf of the City during the term of this Agreement. Cynthia Kirchoff will be the principal responsible attorney for all matters except for Rice Creek Commons related matters which will be handled by Korine Land. Any of the shareholders, associates, legal assistants or staff will also be available. Section 2. Other than the Amendment referenced in Section III above, all of the other terms, conditions and provisions of the Legal Services Agreement shall remain in full force and effect without modification. IN WITNESS WHEREOF, the parties have executed this First Amendment to the Legal Services Agreement the day and year first set forth above. CITY OF ARDEN HILLS By: David Grant Mayor By: Julie Hanson City Clerk LEVAND ER, GILLEN & MILLER, P.A. By: Cyn 'a 'r off Se ss iate By: Korine Land Shareholder AGENDA ITEM - 8E 'It EN HILLS MEMORANDUM DATE: February 9, 2026 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Jen Estling, Deputy Clerk SUBJECT: Authorization to Execute Agreements with Ramsey County and Freimuth Enterprises, LLC for Recycling Day on May 30, 2026 Budgeted Amount: Estimated Amount: Funding Source: $11,027.00 SCORE N/A Recycling Funds Council Should Consider Council should consider authorizing Staff to sign: - The agreement with Ramsey County to hold our Recycling Day event at the Public Works yard, which is on Ramsey County property. - The agreement with Freimuth Enterprises, LLC as the vendor facilitating the Recycling Day for Arden Hills. Background Every year the City applies for grant money from Ramsey County's recycling SCORE grant program. The base funds are used to offset the cost of the City's recycling program, including administration, equipment, and collection costs. Incentive funding, in addition to the base allowance, can be used for up to two approved incentive initiatives per year. Until last year, incentive funds had been used for the annual Cleanup Day event with Recycle Technologies in Blaine. Prior to that partnership, the City held a Cleanup Day in conjunction with the City of Shoreview. Last year, Staff coordinated a Recycling Day that was facilitated at the Arden Hills Public Works Yard, located behind the Public Works Shop at 1425 Paul Kirkwold Drive. The property is owned by Ramsey County. Page 1 of 2 Our City Attorney and the County Attorney worked to draft an agreement to cover any loss/damage/injury that may occur during the 2025 event at their facility. That agreement has been modified to change only the event date. Since the event will be identical to last year's, no review by the City Attorney or other modifications were needed. The Ramsey County agreement is presented as Attachment A. An agreement between the City and Freimuth Enterprises, LLC was also drafted by the City Attorney for last year's event. Again, that same agreement has been revised to insert the 2026 event date. No other changes have been made to the agreement. The vendor agreement is presented as Attachment B. Staff is requesting City Council authorization for Staff to sign both agreements so the Recycling Day event can move forward on Saturday, May 30, 2026. Budget Impact The cost for the proposed Recycling Day event, including vendor cost, materials collected and Staff time, would be covered by the SCORE Grant Incentive funding. Attachments Attachment A: Ramsey County Access Permit Attachment B: Freimuth Enterprises Agreement Page 2 of 2 Attachment A ACCESS PERMIT BETWEEN CITY OF ARDEN HILLS AND RAMSEY COUNTY This Access Permit Agreement ("Agreement") is by and between Ramsey County, a political subdivision of the State of Minnesota ("County") and the City of Arden Hills, a Minnesota municipal corporation ("City"). WHEREAS, County is the owner of the Public Works facility("PW") located at 1425 Paul Kirkwood Drive, Arden Hills, MN ("Property"); WHEREAS, the City utilizes building space at PW under separate lease agreement with County; WHEREAS, City intends to host a citywide waste drop-off event for residents of Arden Hills at PW on the Property on Saturday, May 30, 2026 ("Event"); WHEREAS, City agrees to assume responsibility for the management of the Event: and WHEREAS, In exchange for City's promises, County agrees to allow City to access PW on the Property for the Event ("Access Permit"), in accordance with the terms and conditions set forth herein. NOW, THEREFORE, City and County agree as follows: A. County hereby issues the Access Permit to City in order for the City, its employees, agents or contractors ("City Parties") to have access to the Property at the locations shown on Exhibit A, attached hereto and incorporated herein, for trucks and rolloff bin placement. Resident access for drop-off of waste will be restricted to the location indicated on Exhibit A and adjacent drive through lanes as established by the City and clearly delineated with traffic cones, roping, caution tape and signage. City will manage all access to the Property and traffic for the Event but City has a separate contract with Freimuth Enterprises LLC dba All Appliance Disposal ("Contractor") to collect the waste at the Event. B. City Parties will only accept waste from Arden Hills residents in accordance with the list of acceptable items identified on Exhibit B, attached hereto and incorporated herein. No hazardous materials will be accepted. C. The Event shall be for the time period of May 30, 2026, from 9 a.m. to noon. City shall have access to the Property for Event preparation and removal of waste and Event equipment for the time period of May 29, 2026, 3 p.m. through May 30, 2026 at 6 p.m. Weather permitting, the City will in good faith complete the work in the time period above. If at noon on Friday, May 30, 2025, it Is reasonably foreseeable that the weather will not allow City to complete the work during that time period, County, upon request by City, agrees to automatically extend the time period until Sunday, May 31, 2026 at 6 p.m. City will send written notice to County by 3:00 p.m. on Friday, May 29, 2026, notifying County of the extension of time period due to the weather forecast. At the end of the time period, all equipment, materials, debris and other matter of the City Parties used in connection with or related to this permit shall be removed from the Property. D. City shall have at least one full time employee onsite at all times during the Event as well as during preparation of the site and removal of waste material and all other event supplies and equipment. E. City Parties shall not damage or destroy any Property of County or PW in connection with the exercise of rights granted by this Access Permit and shall promptly repair and restore any damage that results from or in connection with the exercise of this Permit, including but not limited to, ensuring all parking/road areas are restored to the conditions existing before the Event. F. City Parties shall not unduly interfere with PW's or County's normal use of the Property during the Event. G. City Parties shall take extreme care in securing all equipment, tools, and supplies while on the Property. City Parties shall work in such a manner as to minimally impact the parking area and drive lanes regarding all work related to this Property. H. City shall defend, indemnify, and hold County, its officials, agents, and employees, harmless from any claims, suits, causes of action, liabilities, damages and costs (including reasonable attorney's fees) of whatsoever nature arising out of or related to City Parties', performance (including, but not limited to, all City hired contractors), or failure to perform its duties under this Agreement. City shall not be liable for County's negligence in performing or failing to perform its duties under this Agreement. This provision shall survive the expiration of this Agreement. City and Contractor shall provide County with an insurance certificate naming County as an additional insured on its general policy of insurance and meeting the criteria shown on Exhibit C, attached hereto and incorporated herein, prior to entering the Property pursuant to the Access Permit. CITY OF ARDEN HILLS Bv: City Administrator RAMSEY COUNTY Bv: Director, Property Management Dated: Dated: Approved as to Form: Senior Assistant Attorney Dated: Exhibit A - Event Location at 1425 Paul Kirkwold Drive ® — - -- MMOMM vj r�-� M= Rolbffi Dumpsters Rolloff Dumpsters �♦ � ,. V.. ' UI�C' r.�► _ .. r' `fir, �. 'wa I • �41 � r I • 1 tit r 1 r� I f EXHIBIT B - MATERIALS ACCEPTED FOR DROP-OFF BULBS FLUORESCENTS BULBS TVs & MONITORS TVS -19" AND UNDER TVS - 20"-29" ITS 30"AND OVER CONSOLE TVS -WOOD CONSOLE TVS- PLASTIC COMPUTER MONITORS MISC ELECTRONIC ITEMS SMALL ITEMS LARGE ITEMS HOLIDAY LIGHTS APPLIANCES APPLIANCES CONTAING FREON APPLIANCE NOT CONTAINING FREON BATTERIES AUTOMOTOVE HOUSEHOLD - SMALL BOX RECHARGABLE - SMALL BOX OTHER MISC ITEMS TIRES - LIMIT 10 TIRES TOTAL MATTRESS & BOX SPRINGS HIDE -ABED COUCHES SECTIONAL COUCH GRILLS- CHARCOAL GRILLS - PROPANE ALUMINUM CANS SCRAP METAL SMALL ENGINE EQUIPMENT WHEELCHAIRS WINDOWS WITH METAL FRAMES NOTACCEPTED:ANY ELECTRONICS WITH DATA STORAGE TO INCLUDE TABLETS, SERVERS, LAPTOPS & CELL PHONES EXHIBIT C- INSURANCE REQUIREMENTS 1. City shall purchase from and maintain, in a company or companies lawfully authorized to do business in the jurisdiction in Minnesota, such insurance as set forth below as will protect the City from any and all judgments, suits, actions and/or claims including attorney fees which may arise out of or result from any and all work contemplated by this Agreement by the City or by a contractor of the City or a subcontractor, or by anyone directly or indirectly employed by any of them, or anyone working on their premises with their permission or by anyone for whose acts any of them may be liable. At a minimum, City is required to carry insurance of the kinds and amounts hereinafter specified. 2. City shall secure the following coverages and comply with all provisions noted. Certificates of Insurance shall be issued evidencing such coverage to the County. If City is self -funded for such coverages, documentation evidencing such coverage should be submitted to and approved by the County Attorney's Office prior to work commencing under this permit. 2.1. Commercial General Lability Insurance $1,000,000 per occurrence $2,000,000 per aggregate $2,000,000 products/ completed operations aggregate limit $1,000,000 personal injury $ 100,000 fire, legal 2.1.1. Coverage must be written on an occurrence basis using ISO form GC 00 01 07 98 or its equivalent unless otherwise approved by the County. 2.1.2. Ramsey County, their officials and employees shall be listed as additional insured on a primary basis with the respect to operations of the permit using ISO form CG 20 12 11 85 or its equivalent. 2.2. Workers' Compensation and Employers' Liability 2.2.1. Workers' Compensation as required by State Statute. 2.2.2. Employers' Liability shall be: $500, 000/$500, 000/$500, 000 3. All Certificates of Insurance shall provide that the insurance company gives the County thirty (30) days prior written notice of cancellation, non -renewal and/ or any material change in policy. 4. The above sub -paragraphs establish minimum insurance requirements, and it is the sole responsibility of City to purchase and maintain additional insurance that may be necessary in connection with this permit. 5. City shall not commence work until City has obtained the required insurance and filed an acceptable Certificate of Insurance with the County Attorney's Office. Copies of the insurance policies shall be submitted to the County, upon request. 6. Nothing in this contract shall constitute a waiver by the County of any statutory limits or exceptions on liability. 7. Certificates shall specifically indicate in the policy is written with an admitted or non -admitted carrier. Best's Rating for the insurer shall be noted on the Certificate, and shall not be less than an A. Attachment B VENDORAGREEMENT This Vendor Agreement ("Agreement") is by and between the City of Arden Hills, a Minnesota municipal corporation ("City"), and Freimuth Enterprises, LLC dba All Appliance Disposal ("Company")(the City and Company are individually a "Party" and collectively the "Parties.") NOW, THEREFORE, the Parties agree as follows: 1. Purpose. The purpose of this Agreement is to set forth the terms and conditions under which the Company will provide services to the City set forth in Section 2. 2. Services. The Company agrees to collect from residents of Arden Hills the materials listed in Exhibit A attached hereto and incorporated herein, during Recycling Day on May 30, 2026 from 9:OOam - 12:OOpm, in the area depicted on Exhibit B at The Public Works Yard, located behind the Public Works Garage at 1425 Paul Kirkwold Drive. The Public Works Yard is 1/4 mile north of the intersection at Hwy 96 and Hamline Ave., on Ben Franklin Dr. (the "Services") 3. Compensation. As consideration for the Services, the City agrees to pay the Company: (a) for labor (estimated to be $2,650.00) and (b) the cost to collect the items or materials identified in Exhibit A. The Company shall submit a written invoice detailing the labor costs and the items collected to the City upon completion of the Services. The City shall pay the Company within 30 days. Invoices shall be sent tojestling@cityofardenhills.org. 4. Term. This Agreement shall be effective on the date of the last signature to this Agreement and shall continue until both Parties have completed their obligations under this Agreement. The City mayterminate this Agreement for convenience at anytime. The Parties may terminate this Agreement at any time by mutual agreement. In the event of termination, the City shall only be responsible to pay for the Services satisfactorily performed by the Company to the effective date of termination, as described in the final invoice to the City. 5. Independent Contractor Relationship. The Company is an independent contractor and not an employee of the City. 6. Insurance. The Company, at its sole expense, shall procure and maintain in force for the duration of this Agreement the following minimum insurance: a. General Liability. The Company agrees to maintain commercial general liability insurance in a minimum amount of $1,000,000 per occurrence; $2,000,000 annual aggregate. The policy shall cover liability arising from premises, operations, products completed operations, personal injury, advertising injury, and contractually assumed liability. The City shall be endorsed as additional insured. b. Automobile Liability. If the Company operates a motor vehicle in performing the Services under this Agreement, the Company shall maintain commercial automobile liability insurance, including owned, hired, and non -owned automobiles, with a minimum liability limit of $1,000,000 combined single limit. 1 c. Workers' Compensation. The Company agrees to provide workers' compensation insurance for all its employees in accordance with the statutory requirements of the State of Minnesota. The Company shall also carry employers Liability coverage with minimum limits as follows: • $500,000 Bodily injury by disease per employee • $500,000 Bodily injury by disease aggregate • $500,000 Bodily injury by accident The Company shall, prior to commencing the Services, deliver to the City a Certificate of Insurance as evidence that the above coverages are in fullforce and effect. The insurance requirements may be met through any combination of primary and umbrella/excess insurance. 7. Indemnification. To the fullest extent permitted by law, the Company agrees to defend, indemnify, and hold -harmless the City and its employees, officials, and agents from and against all claims, actions, damages, losses, and expenses, including reasonable attorney fees, arising out of the Company's negligence or the Company's performance or failure to perform its obligations under this Agreement. The Company's indemnification obligation shall apply to the Company's subcontractor(s), or anyone directly or indirectly employed or hired by the Company, or anyone for whose acts the Company may be liable. The Company agrees this indemnity obligation shall survive the completion or termination of this Agreement. 8. Miscellaneous. a. Entire Agreement. This Agreement supersedes any prior or contemporaneous representations or agreements, whether written or oral, between the Parties and contains the entire agreement. b. Assignment. The Company may not assign this Agreement to any other person unless written consent is obtained from the City. c. Amendments. Any modification or amendment to this Agreement shall require a written agreement signed by both Parties. d. Governing Law. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Minnesota. All proceedings related to this Agreement shall be venued in Ramsey County, Minnesota. e. Waiver. The waiver by either party of any breach or failure to comply with any provision of this Agreement by the other Party shall not be construed as or constitute a continuing waiver of such provision or a waiver of any other breach of or failure to comply with any other provision of this Agreement. f. Counterparts. This Agreement may be signed in counterparts, each of which shall be deemed an original, and which taken together shall be deemed to be one and the same document. g. Notices. All notices and other communications pursuant to this Agreement must be in writing and be given either by electronic communications or by registered or certified mail, postage prepaid, or delivered by hand at the addresses set forth below: 2 If to the City: City of Arden Hills Attn: Jessica Jagoe, City Administrator 1245 Highway 96 W Arden Hills, MN 55112 Email: jjagoe(a)cityofardenhills.org If to the Company: Freimuth Enterprises, LLC Dba All Appliance Disposal Attn: John Freimuth 18641 Highway 65 N E East Bethel, MN 55011 Email: freimuthentllc@yahoo.com [Signature page follows.] 3 CITY OF ARDEN HILLS FREIMUTH ENTERPRISES, LLC DBA ALL APPLIANCE DISPOSAL By: By: Jessica Jagoe, City Administrator John Freimuth, Owner Date: Date: EXHIBIT A 2025 EVENT PRICING FREIMUTH ENTERPRISES - MATERIALS ACCEPTED INCLUDE: BULBS PRICE FLUORESCENTS BULBS $1.00 EACH TVs & MONITORS PRICE TVS-19" AND UNDER $20.00 EACH TVS - 20"-29" $30.00 EACH TVS 30" AND OVER $50.00 EACH CONSOLE TVS - WOOD $60.00 EACH CONSOLE TVS -PLASTIC $50.00 EACH COMPUTER MONITORS $15.00 EACH MISC ELECTRONIC ITEMS PRICE SMALL ITEMS $5.00 EACH LARGE ITEMS $20.00 EACH HOLIDAY LIGHTS FREE APPLIANCES PRICE APPLIANCES CONTAINING FREON $15.00 EACH APPLIANCE NOT CONTAINING FREON $10.00 EACH BATTERIES PRICE AUTOMOTOVE FREE HOUSEHOLD -SMALL BOX $1.00 RECHARGABLE-SMALL BOX $1.00 OTHER MISC ITEMS PRICE TIRES (LIMIT 10 TIRES TOTAL) $5.00 EACH MATTRESS & BOX SPRINGS $40.00 EACH HIDE -A BED $60.00+ EACH COUCHES $60.00 EACH SECTIONAL COUCH $40.00 PER PIECE GRILLS -CHARCOAL FREE GRILLS -PROPANE $5.00 EACH ALUMINUM CANS FREE SCRAP METAL FREE SMALL ENGINE EQUIPMENT FREE WHEELCHAIRS FREE WINDOWS WITH METAL FRAMES FREE NOT ACCEPTED: ANY ELECTRONICS WITH DATA STORAGE TO INCLUDE TABLETS, SERVERS, CABLES, LAPTOPS & CELL PHONES and NO HAllARDOUS WASTE EXHIBIT B AREA Air Rolloff Dump Attachment A ACCESS PERMIT BETWEEN CITY OF ARDEN HILLS AND RAMSEY COUNTY This Access Permit Agreement ("Agreement") is by and between Ramsey County, a political subdivision of the State of Minnesota ("County") and the City of Arden Hills, a Minnesota municipal corporation ("City"). WHEREAS, County is the owner of the Public Works facility("PW") located at 1425 Paul Kirkwood Drive, Arden Hills, MN ("Property"); WHEREAS, the City utilizes building space at PW under separate lease agreement with County; WHEREAS, City intends to host a citywide waste drop-off event for residents of Arden Hills at PW on the Property on Saturday, May 30, 2026 ("Event"); WHEREAS, City agrees to assume responsibility for the management of the Event: and WHEREAS, In exchange for City's promises, County agrees to allow City to access PW on the Property for the Event ("Access Permit"), in accordance with the terms and conditions set forth herein. NOW, THEREFORE, City and County agree as follows: A. County hereby issues the Access Permit to City in order for the City, its employees, agents or contractors ("City Parties") to have access to the Property at the locations shown on Exhibit A, attached hereto and incorporated herein, for trucks and rolloff bin placement. Resident access for drop-off of waste will be restricted to the location indicated on Exhibit A and adjacent drive through lanes as established by the City and clearly delineated with traffic cones, roping, caution tape and signage. City will manage all access to the Property and traffic for the Event but City has a separate contract with Freimuth Enterprises LLC dba All Appliance Disposal ("Contractor") to collect the waste at the Event. B. City Parties will only accept waste from Arden Hills residents in accordance with the list of acceptable items identified on Exhibit B, attached hereto and incorporated herein. No hazardous materials will be accepted. C. The Event shall be for the time period of May 30, 2026, from 9 a.m. to noon. City shall have access to the Property for Event preparation and removal of waste and Event equipment for the time period of May 29, 2026, 3 p.m. through May 30, 2026 at 6 p.m. Weather permitting, the City will in good faith complete the work in the time period above. If at noon on Friday, May 30, 2025, it Is reasonably foreseeable that the weather will not allow City to complete the work during that time period, County, upon request by City, agrees to automatically extend the time period until Sunday, May 31, 2026 at 6 p.m. City will send written notice to County by 3:00 p.m. on Friday, May 29, 2026, notifying County of the extension of time period due to the weather forecast. At the end of the time period, all equipment, materials, debris and other matter of the City Parties used in connection with or related to this permit shall be removed from the Property. D. City shall have at least one full time employee onsite at all times during the Event as well as during preparation of the site and removal of waste material and all other event supplies and equipment. E. City Parties shall not damage or destroy any Property of County or PW in connection with the exercise of rights granted by this Access Permit and shall promptly repair and restore any damage that results from or in connection with the exercise of this Permit, including but not limited to, ensuring all parking/road areas are restored to the conditions existing before the Event. F. City Parties shall not unduly interfere with PW's or County's normal use of the Property during the Event. G. City Parties shall take extreme care in securing all equipment, tools, and supplies while on the Property. City Parties shall work in such a manner as to minimally impact the parking area and drive lanes regarding all work related to this Property. H. City shall defend, indemnify, and hold County, its officials, agents, and employees, harmless from any claims, suits, causes of action, liabilities, damages and costs (including reasonable attorney's fees) of whatsoever nature arising out of or related to City Parties', performance (including, but not limited to, all City hired contractors), or failure to perform its duties under this Agreement. City shall not be liable for County's negligence in performing or failing to perform its duties under this Agreement. This provision shall survive the expiration of this Agreement. City and Contractor shall provide County with an insurance certificate naming County as an additional insured on its general policy of insurance and meeting the criteria shown on Exhibit C, attached hereto and incorporated herein, prior to entering the Property pursuant to the Access Permit. CITY OF ARDEN HILLS Bv: City Administrator RAMSEY COUNTY Bv: Director, Property Management Dated: Dated: Approved as to Form: Senior Assistant Attorney Dated: Exhibit A - Event Location at 1425 Paul Kirkwold Drive ® — - -- MMOMM vj r�-� M= Rolbffi Dumpsters Rolloff Dumpsters �♦ � ,. V.. ' UI�C' r.�► _ .. r' `fir, �. 'wa I • �41 � r I • 1 tit r 1 r� I f EXHIBIT B - MATERIALS ACCEPTED FOR DROP-OFF BULBS FLUORESCENTS BULBS TVs & MONITORS TVS -19" AND UNDER TVS - 20"-29" ITS 30"AND OVER CONSOLE TVS -WOOD CONSOLE TVS- PLASTIC COMPUTER MONITORS MISC ELECTRONIC ITEMS SMALL ITEMS LARGE ITEMS HOLIDAY LIGHTS APPLIANCES APPLIANCES CONTAING FREON APPLIANCE NOT CONTAINING FREON BATTERIES AUTOMOTOVE HOUSEHOLD - SMALL BOX RECHARGABLE - SMALL BOX OTHER MISC ITEMS TIRES - LIMIT 10 TIRES TOTAL MATTRESS & BOX SPRINGS HIDE -ABED COUCHES SECTIONAL COUCH GRILLS- CHARCOAL GRILLS - PROPANE ALUMINUM CANS SCRAP METAL SMALL ENGINE EQUIPMENT WHEELCHAIRS WINDOWS WITH METAL FRAMES NOTACCEPTED:ANY ELECTRONICS WITH DATA STORAGE TO INCLUDE TABLETS, SERVERS, LAPTOPS & CELL PHONES EXHIBIT C- INSURANCE REQUIREMENTS 1. City shall purchase from and maintain, in a company or companies lawfully authorized to do business in the jurisdiction in Minnesota, such insurance as set forth below as will protect the City from any and all judgments, suits, actions and/or claims including attorney fees which may arise out of or result from any and all work contemplated by this Agreement by the City or by a contractor of the City or a subcontractor, or by anyone directly or indirectly employed by any of them, or anyone working on their premises with their permission or by anyone for whose acts any of them may be liable. At a minimum, City is required to carry insurance of the kinds and amounts hereinafter specified. 2. City shall secure the following coverages and comply with all provisions noted. Certificates of Insurance shall be issued evidencing such coverage to the County. If City is self -funded for such coverages, documentation evidencing such coverage should be submitted to and approved by the County Attorney's Office prior to work commencing under this permit. 2.1. Commercial General Lability Insurance $1,000,000 per occurrence $2,000,000 per aggregate $2,000,000 products/ completed operations aggregate limit $1,000,000 personal injury $ 100,000 fire, legal 2.1.1. Coverage must be written on an occurrence basis using ISO form GC 00 01 07 98 or its equivalent unless otherwise approved by the County. 2.1.2. Ramsey County, their officials and employees shall be listed as additional insured on a primary basis with the respect to operations of the permit using ISO form CG 20 12 11 85 or its equivalent. 2.2. Workers' Compensation and Employers' Liability 2.2.1. Workers' Compensation as required by State Statute. 2.2.2. Employers' Liability shall be: $500, 000/$500, 000/$500, 000 3. All Certificates of Insurance shall provide that the insurance company gives the County thirty (30) days prior written notice of cancellation, non -renewal and/ or any material change in policy. 4. The above sub -paragraphs establish minimum insurance requirements, and it is the sole responsibility of City to purchase and maintain additional insurance that may be necessary in connection with this permit. 5. City shall not commence work until City has obtained the required insurance and filed an acceptable Certificate of Insurance with the County Attorney's Office. Copies of the insurance policies shall be submitted to the County, upon request. 6. Nothing in this contract shall constitute a waiver by the County of any statutory limits or exceptions on liability. 7. Certificates shall specifically indicate in the policy is written with an admitted or non -admitted carrier. Best's Rating for the insurer shall be noted on the Certificate, and shall not be less than an A. Attachment B VENDORAGREEMENT This Vendor Agreement ("Agreement") is by and between the City of Arden Hills, a Minnesota municipal corporation ("City"), and Freimuth Enterprises, LLC dba All Appliance Disposal ("Company")(the City and Company are individually a "Party" and collectively the "Parties.") NOW, THEREFORE, the Parties agree as follows: 1. Purpose. The purpose of this Agreement is to set forth the terms and conditions under which the Company will provide services to the City set forth in Section 2. 2. Services. The Company agrees to collect from residents of Arden Hills the materials listed in Exhibit A attached hereto and incorporated herein, during Recycling Day on May 30, 2026 from 9:OOam - 12:OOpm, in the area depicted on Exhibit B at The Public Works Yard, located behind the Public Works Garage at 1425 Paul Kirkwold Drive. The Public Works Yard is 1/4 mile north of the intersection at Hwy 96 and Hamline Ave., on Ben Franklin Dr. (the "Services") 3. Compensation. As consideration for the Services, the City agrees to pay the Company: (a) for labor (estimated to be $2,650.00) and (b) the cost to collect the items or materials identified in Exhibit A. The Company shall submit a written invoice detailing the labor costs and the items collected to the City upon completion of the Services. The City shall pay the Company within 30 days. Invoices shall be sent tojestling@cityofardenhills.org. 4. Term. This Agreement shall be effective on the date of the last signature to this Agreement and shall continue until both Parties have completed their obligations under this Agreement. The City mayterminate this Agreement for convenience at anytime. The Parties may terminate this Agreement at any time by mutual agreement. In the event of termination, the City shall only be responsible to pay for the Services satisfactorily performed by the Company to the effective date of termination, as described in the final invoice to the City. 5. Independent Contractor Relationship. The Company is an independent contractor and not an employee of the City. 6. Insurance. The Company, at its sole expense, shall procure and maintain in force for the duration of this Agreement the following minimum insurance: a. General Liability. The Company agrees to maintain commercial general liability insurance in a minimum amount of $1,000,000 per occurrence; $2,000,000 annual aggregate. The policy shall cover liability arising from premises, operations, products completed operations, personal injury, advertising injury, and contractually assumed liability. The City shall be endorsed as additional insured. b. Automobile Liability. If the Company operates a motor vehicle in performing the Services under this Agreement, the Company shall maintain commercial automobile liability insurance, including owned, hired, and non -owned automobiles, with a minimum liability limit of $1,000,000 combined single limit. 1 c. Workers' Compensation. The Company agrees to provide workers' compensation insurance for all its employees in accordance with the statutory requirements of the State of Minnesota. The Company shall also carry employers Liability coverage with minimum limits as follows: • $500,000 Bodily injury by disease per employee • $500,000 Bodily injury by disease aggregate • $500,000 Bodily injury by accident The Company shall, prior to commencing the Services, deliver to the City a Certificate of Insurance as evidence that the above coverages are in fullforce and effect. The insurance requirements may be met through any combination of primary and umbrella/excess insurance. 7. Indemnification. To the fullest extent permitted by law, the Company agrees to defend, indemnify, and hold -harmless the City and its employees, officials, and agents from and against all claims, actions, damages, losses, and expenses, including reasonable attorney fees, arising out of the Company's negligence or the Company's performance or failure to perform its obligations under this Agreement. The Company's indemnification obligation shall apply to the Company's subcontractor(s), or anyone directly or indirectly employed or hired by the Company, or anyone for whose acts the Company may be liable. The Company agrees this indemnity obligation shall survive the completion or termination of this Agreement. 8. Miscellaneous. a. Entire Agreement. This Agreement supersedes any prior or contemporaneous representations or agreements, whether written or oral, between the Parties and contains the entire agreement. b. Assignment. The Company may not assign this Agreement to any other person unless written consent is obtained from the City. c. Amendments. Any modification or amendment to this Agreement shall require a written agreement signed by both Parties. d. Governing Law. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Minnesota. All proceedings related to this Agreement shall be venued in Ramsey County, Minnesota. e. Waiver. The waiver by either party of any breach or failure to comply with any provision of this Agreement by the other Party shall not be construed as or constitute a continuing waiver of such provision or a waiver of any other breach of or failure to comply with any other provision of this Agreement. f. Counterparts. This Agreement may be signed in counterparts, each of which shall be deemed an original, and which taken together shall be deemed to be one and the same document. g. Notices. All notices and other communications pursuant to this Agreement must be in writing and be given either by electronic communications or by registered or certified mail, postage prepaid, or delivered by hand at the addresses set forth below: 2 If to the City: City of Arden Hills Attn: Jessica Jagoe, City Administrator 1245 Highway 96 W Arden Hills, MN 55112 Email: jjagoe(a)cityofardenhills.org If to the Company: Freimuth Enterprises, LLC Dba All Appliance Disposal Attn: John Freimuth 18641 Highway 65 N E East Bethel, MN 55011 Email: freimuthentllc@yahoo.com [Signature page follows.] 3 CITY OF ARDEN HILLS FREIMUTH ENTERPRISES, LLC DBA ALL APPLIANCE DISPOSAL By: By: Jessica Jagoe, City Administrator John Freimuth, Owner Date: Date: EXHIBIT A 2025 EVENT PRICING FREIMUTH ENTERPRISES - MATERIALS ACCEPTED INCLUDE: BULBS PRICE FLUORESCENTS BULBS $1.00 EACH TVs & MONITORS PRICE TVS-19" AND UNDER $20.00 EACH TVS - 20"-29" $30.00 EACH TVS 30" AND OVER $50.00 EACH CONSOLE TVS - WOOD $60.00 EACH CONSOLE TVS -PLASTIC $50.00 EACH COMPUTER MONITORS $15.00 EACH MISC ELECTRONIC ITEMS PRICE SMALL ITEMS $5.00 EACH LARGE ITEMS $20.00 EACH HOLIDAY LIGHTS FREE APPLIANCES PRICE APPLIANCES CONTAINING FREON $15.00 EACH APPLIANCE NOT CONTAINING FREON $10.00 EACH BATTERIES PRICE AUTOMOTOVE FREE HOUSEHOLD -SMALL BOX $1.00 RECHARGABLE-SMALL BOX $1.00 OTHER MISC ITEMS PRICE TIRES (LIMIT 10 TIRES TOTAL) $5.00 EACH MATTRESS & BOX SPRINGS $40.00 EACH HIDE -A BED $60.00+ EACH COUCHES $60.00 EACH SECTIONAL COUCH $40.00 PER PIECE GRILLS -CHARCOAL FREE GRILLS -PROPANE $5.00 EACH ALUMINUM CANS FREE SCRAP METAL FREE SMALL ENGINE EQUIPMENT FREE WHEELCHAIRS FREE WINDOWS WITH METAL FRAMES FREE NOT ACCEPTED: ANY ELECTRONICS WITH DATA STORAGE TO INCLUDE TABLETS, SERVERS, CABLES, LAPTOPS & CELL PHONES and NO HAllARDOUS WASTE EXHIBIT B AREA Air Rolloff Dump CONSENT ITEM - 8F -A�EN HILLS MEMORANDUM DATE: February 9, 2026 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer Jeff Frid, Public Works Superintendent SUBJECT: Ramsey County Fleet Service Invoice for Annual AHPW Fleet Repairs Budgeted Amount: Actual Amount: Funding Source: $28,11.53 (2025 budget) $17,718.06 727-49700-44040 Council Should Consider Motions to approve, table, or deny the following: • The Ramsey County Fleet repairs invoice dated December 31, 2025 for annual service/repairs and parts for Arden Hills Public Works equipment/assets in the amount of $17,718.06. Background/Discussion Historically, during the months of October to December, the PW Fleet Management Lead (FML) assesses the department's fleet for needed annual service, repairs, and inspects for mechanical and safety needs. Ramsey County Fleet completes the state inspection required annually on the CDL equipment. This process prepares equipment for the upcoming winter use and is important for efficient PW operations. During the FML's assessment, there are certain assets that are sent to the Ramsey County Fleet shop for service and Mandatory Inspection Program (MIP) inspections. During the service, there are often repairs found that need to be addressed before the truck can be MIP stickered. Budget Impact Attachment A is the invoice dated December 31, 2025 from Ramsey County Fleet Services in the amount of $17,718.06. This invoice is for the month of December 2025 equipment related parts and labor provided by Ramsey County. The detailed work orders are provided in Attachment B. Page 1 of 2 Attachments Attachment A: December 31, 2025 Ramsey Count Fleet Services parts and labor invoice. Attachment B: Ramsey County Fleet Services invoice details. Page 2 of 2 RAMSEY COUNTY Centralized Fleet Management Please Remit To: Ramsey County Finance 121 7th Place East, Mail Stop 5100 St Paul MN 55101 USA Bill To: ARDEN HILLS CITY OF 1245 WEST HWY 96 ARDEN HILLS MN 55112 United States INVOICE Attachment A Invoice Number: FLEET-001050 Invoice Date: 12/31/25 Paqe: 1 of 1 Customer Number Payment Terms: Due Date: AMOUNT DUE 004000 30 Days 1 /30/26 17,718.06 USD Amount Remitted ---------------------------------------------------------- For billing questions, please call 651-266-7100 Original Line Identifier Description Quantity UOM Unit Amt Net Amount EQUIPMENT, REPAIRS, SERVICES AND PARTS PROVIDED DURING DECEMBER 2025 Labor $7,741.80 " Parts $9,005.69 " Shop Fees $70.00.' 10% Handling Fees on Parts $900.57 1 DECEMBER 1.00 EA 17,718.06 17,718.06 Subtotal: 17,718.06 Amount Due: 17,718.06 Please return the top portion of the invoice with your check payable to Ramsey County. Ramsey County invoices may be paid online! Please visit RamseyCountyMN.gov/Paylnvoices for more information. You will need your Customer Number and Invoice Number to complete your transaction. 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OJ W0. O LL W O CD U 0! Z n y s (U Qj O R J M p 7 �aU4-3 c C N19 O T N 2 C a0.+ L. O o o$ u �o O 0 a Q U 3 T 3 V) m M O o Y v U ,n ro E O N ~ T O � d Ln E n Lu ;I- 0-6 m Lu JQ LU LU LO LU Z LL O Z rn rn � H o m 0 m �g O Lu J Q LL C E �a o z 00 6 O � O C Ln O N 'u O ,(iO � C M Jrj H — o Ln oC� U O -0 . N L N O ro o O a o n Y O d fu E O O O J o Q 7 tf a ro E U) �o U N L m N O ro O O C Q O N O O 73 U RT 6 W P� T� a O 7 O Y o O z U X O u O O O mo N U o r a o p o fu o J -0 0 o � o a� O a C) 0 0 c C � E o fu o cR E J 0 co N w O O r O n m r6 + d Q O O_ X CONSENT ITEM - 8G r -ARPEN HILLS MEMORANDUM DATE: February 9, 2026 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: MN-51 Trail Cooperative Construction and Maintenance Agreement - MnDOT Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • State of Minnesota Department of Transportation and City of Arden Hills Cooperative Construction Agreement for the proposed MN-51 Trail. Background MnDOT will perform grading, bituminous mill and surfacing, ADA improvements, TMS, signals, and lighting construction and other associated construction upon, along, and adjacent to Trunk Highway No. 51 from north end of the Bridge over TH 36 to Snelling Avenue North (CR- 76). MnDOT has included in its contract a multi -use trail along the west side of TH 51 from Lydia Avenue in Roseville to Grey Fox Road in Arden Hills and the City is willing to maintain the portion of the multi -use trail within the city limits after completion of the construction. City staff recommends approving the Cooperative Construction Agreement with MnDOT. Budget Impact There are no direct budget impacts related to the construction of the proposed trail, although additional labor and resources are necessary to maintain the trail. Maintenance of the trail will include snow/ice control, crack sealing, fog sealing, vegetation control, and localized pavement corrections if necessary. Page l of 2 The State and the City agree that full pavement replacement is outside of routine and minor maintenance, and the State and the City will share in the cost of pavement replacement according to the State's Cost Participation and Maintenance Responsibilities with Local Units of Government Manual, as amended or revised. Attachments Attachment A - MN-51 Trail Cooperative Construction and Maintenance Agreement Page 2 of X Attachment A MnDOT Contract No: 1061475 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION And CITY OF ARDEN HILLS COOPERATIVE CONSTRUCTION AGREEMENT State Project Number (S.P.): 6216-142 Trunk Highway Number (T.H.): 51 This Agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("State") and the City of Arden Hills acting through their City Council ("City"). Recitals The State will perform grading, bituminous mill and surfacing, ADA improvements, TMS, signals, and lighting construction and other associated construction upon, along, and adjacent to Trunk Highway No. 51 from north end of the Bridge over TH 36 to Snelling Avenue North (CR 76) according to State -prepared plans, specifications, and special provisions designated by the State as State Project No. 6216-142 (T.H. 51) ("Project"); and 2. The State has included in its contract a multi -use trail along the west side of TH 51 from Lydia Avenue in Roseville to Grey Fox Road in Arden Hills and the City is willing to maintain the portion of the multi -use trail within the city limits after completion of the construction; and 3. Minnesota Statutes § 161.20, subdivision 2 authorizes the Commissioner of Transportation to make arrangements with and cooperate with any governmental authority for the purposes of constructing, maintaining, and improving the trunk highway system. Agreement 1. Term of Agreement; Survival of Terms; Plans; Incorporation of Exhibits 1.1. Effective Date. This Agreement will be effective on the date the State obtains all signatures required by Minnesota Statutes § 16C.05, subdivision 2. 1.2. Expiration Date. This Agreement will expire when all obligations have been satisfactorily fulfilled. 1.3. Survival of Terms. All clauses which impose obligations continuing in their nature and which must survive in order to give effect to their meaning will survive the expiration or termination of this Agreement, including, without limitation, the following clauses: 3. Maintenance by the City; 6. Liability; Worker Compensation Claims; Insurance; 9. State Audits; 10. Government Data Practices; 11. Governing Law; Jurisdiction; Venue; and 13. Force Majeure. 1.4. Plans, Specifications, and Special Provisions. Plans, specifications, and special provisions designated by the State as State Project No. 6216-142 (T.H. 51) are on file in the office of the Commissioner of Transportation at St. Paul, Minnesota, and incorporated into this Agreement by reference ("Project Plans"). 1.5. Exhibits. Exhibit A— Shared Use Path Location is attached and incorporated into this Agreement. -1- State Let on State Right -of -Way with Local Maintenance MnDOT Contract No: 1061475 2. Construction by the State 2.1. Contract Award. The State will advertise forbids and award a construction contract to the lowest responsible bidder according to the Project Plans. 2.2. Direction, Supervision, and Inspection of Construction. A. Supervision and Inspection by the State. The State will direct and supervise all construction activities performed under the construction contract and perform all construction engineering and inspection functions in connection with the contract construction. All contract construction will be performed according to the Project Plans. B. Inspection by the City. The construction covered under this Agreement will be open to inspection by the City. If the City believes the construction covered under this Agreement has not been properly performed or that the construction is defective, the City will inform the State District Engineer's authorized representative in writing of those defects. Any recommendations made by the City are not binding on the State. The State will have the exclusive right to determine whether the State's contractor has satisfactorily performed the construction covered under this Agreement. 2.3. Plan Changes, Additional Construction, Etc. A. The State will make changes in the Project Plans and contract construction and will enter into any necessary addenda and change orders with the State's contractor that are necessary to cause the contract construction to be performed and completed in a satisfactory manner. B. The City may request additional work or changes to the work in the plans as part of the construction contract. Such request will be made by an exchange of letter(s) with the State. If the State determines that the requested additional work or plan changes are necessary or desirable and can be accommodated without undue disruption to the project, the State will cause the additional work or plan changes to be made. The State reserves the right to invoice the City for the cost of any construction contract addenda and any additional City requested work and plan changes, including associated construction engineering, before the completion of the contract construction. 2.4. Satisfactory Completion of Contract. The State will perform all other acts and functions necessary to cause the construction contract to be completed in a satisfactory manner. Acceptance by the State of the completed contract construction will be final, binding, and conclusive upon the City as to the satisfactory completion of the contract construction. 2.5. Permits. The City will submit to the State's Utility Engineer an original permit application for all utilities owned by the City/County to be constructed hereunder that are upon and within the Trunk Highway Right - of -Way. Applications for permits will be made on State form "Application For Utility Permit On Trunk Highway Right -of -Way" (Form 2525). 3. Maintenance by the City Upon completion of the project, the City will provide the following without cost or expense to the State: 3.1. Shared Use Path. The City will provide routine and minor maintenance of the shared use path on State Right -of -Way as shown in Exhibit E. Routine and minor maintenance may include, but are not limited to, snow and ice control/removal, sweeping and debris removal, patching, crack repair, replacement of failing section(s) of pavement, vegetation control, signing, pavement markings, and any other maintenance activities necessary to perpetuate the shared use path in a safe, usable, and aesthetically acceptable condition as determined by the State's District Maintenance Engineer and all applicable laws including, but not limited to, the Americans with Disabilities Act ("ADA"). If the City fails to perform its maintenance -2- State Let on State Right -of -Way with Local Maintenance MnDOT Contract No: 1061475 services under this Agreement in compliance with applicable laws, the State will provide the City with a notice of non-compliance. Within three business days of sending the notice of non-compliance, the State's District Maintenance Engineer and the City's Engineer will meet to discuss the City's performance of maintenance and decide upon next steps to remedy any non -compliant performance. If the parties cannot agree upon a remedy, the State may perform such obligation and the City will reimburse the State for the cost thereof, plus 10 percent of such cost for overhead and supervision within 30 days of receipt of the State's invoice. The State and the City agree that full pavement replacement is outside of routine and minor maintenance, and the State and the City will share in the cost of pavement replacement according to the State's Cost Participation and Maintenance Responsibilities with Local Units of Government Manual, as amended or revised. A. Right -of -Way Access. The State authorizes the City to enter upon State Right -of -Way to perform the maintenance activities described in this Article 5. The City must notify and coordinate with the State's District Maintenance Engineer prior to accessing State Right -of -Way. While the City is occupying the State's Right -of -Way, they must comply with the approved traffic control plan and with the applicable provisions of the Work Zone Field Handbook (http://www.dot.state.mn.us/trafficeng/workzone/index.html). All City personnel occupying the State's Right -of -Way must be provided with required reflective clothing and hats. A. Environmental. The City shall not dispose of any materials regulated by any governmental or regulatory agency onto the ground, or into any body of water, or into any container on the State's Right -of -Way. In the event of spillage of regulated materials, the City shall immediately notify the State's Authorized Representative in writing and shall provide for cleanup of the spilled material and any materials contaminated by the spillage in accordance with all applicable federal, state and local laws and regulations, at the sole expense of the City. 4. Authorized Representatives Each party's Authorized Representative is responsible for administering this Agreement and is authorized to give and receive any notice or demand required or permitted by this Agreement. 4.1. The State's Authorized Representative will be: Name, Title: Todd Stevens, District Maintenance Engineer (or successor) Address: 1500 West City Road B2, Roseville MN 55113 Telephone: 651-234-7901 E-Mail: todd.stevens@state.mn.us 4.2. The City of Arden Hills' Authorized Representative will be: Name, Title: David Swearingen, Public Works Director/City Engineer (or successor) Address: 1425 Paul Kirkwold Dr, Arden Hills, MN 55112 Telephone: 651-792-7847 E-Mail: dswearingen@cityofardenhills.org 5. Assignment; Amendments; Waiver; Contract Complete 5.1. Assignment. No party may assign or transfer any rights or obligations under this Agreement without the prior consent of the other party and a written assignment agreement, executed and approved by the same parties who executed and approved this Agreement, or their successors in office. The foregoing does not -3- State Let on State Right -of -Way with Local Maintenance MnDOT Contract No: 1061475 prohibit the City from contracting with a third party to perform City maintenance responsibilities covered under this Agreement. 5.2. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original Agreement, or their successors in office. 5.3. Waiver. If a party fails to enforce any provision of this Agreement, that failure does not waive the provision or the party's right to subsequently enforce it. 5.4. Contract Complete. This Agreement contains all prior negotiations and agreements between the State and the City. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. 6. Liability; Worker Compensation Claims; Insurance Each party is responsible for its own acts, omissions, and the results thereof to the extent authorized by law and will not be responsible for the acts, omissions of others, and the results thereof. Minnesota Statutes § 3.736 and other applicable law govern liability of the State. Minnesota Statutes Chapter 466 and other applicable law govern liability of the City. Each party is responsible for its own employees for any claims arising under the Workers Compensation Act. 7. Nondiscrimination Provisions of Minnesota Statutes § 181.59 and of any applicable law relating to civil rights and discrimination are considered part of this Agreement. 8. State Audits Under Minnesota Statutes § 16C.05, subdivision 5, the City books, records, documents, accounting procedures, and practices relevant to this Agreement are subject to examination by the State and the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement. 9. Government Data Practices The City and State must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided under this Agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the City under this Agreement. The civil remedies of Minnesota Statutes §13.08 apply to the release of the data referred to in this clause by either the City or the State. 10. Governing Law; Jurisdiction; Venue Minnesota law governs the validity, interpretation, and enforcement of this Agreement. Venue for all legal proceedings arising out of this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 11. Termination; Suspension 11.1. By Mutual Agreement. This Agreement may be terminated by mutual agreement of the parties or by the State for insufficient funding as described below. 11.2. Termination for Insufficient Funding. The State may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the performance of contract construction under the Project. Termination must be by written or fax notice to the City. -4- State Let on State Right -of -Way with Local Maintenance MnDOT Contract No: 1061475 11.3. Suspension. In the event of a total or partial government shutdown, the State may suspend this Agreement and all work, activities and performance of work authorized through this Agreement. 12. Force Majeure No party will be responsible to the other for a failure to perform under this Agreement (or a delay in performance), if such failure or delay is due to a force majeure event. A force majeure event is an event beyond a party's reasonable control, including but not limited to, unusually severe weather, fire, floods, other acts of God, labor disputes, acts of war or terrorism, or public health emergencies. [The remainder of this page has been intentionally left blank] -5- State Let on State Right -of -Way with Local Maintenance MnDOT Contract No: 1061475 CITY OF ARDEN HILLS The undersigned certify that they have lawfully executed this contract on behalf of the Governmental Unit as required by applicable charter provisions, resolutions, or ordinances. By: Title: Date: By: Title: Date DEPARTMENT OF TRANSPORTATION Approved: am (District Engineer) Date: COMMISSIONER OF ADMINISTRATION Ll2 Date: (With Delegated Authority) INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND AUTHORIZING ITS EXECUTION. State Let on State Right -of -Way with Local Maintenance Exhibit A: Shared Use Path Location Agreement No. 1061475 1 of 2 City of Arden Hills Responsibility - Q r Q • O: S 8 z N r s' � i � � f , � 1� •�� i° � �Q 8 � Y � i o 3NIlWHH� C?` fill ,W 8 � 09. � z � W *� u� rG, \y I O r�. i LLJ C\-O�I I / /* �y S,FK W ii#j ..gam f Iq a s CIJ 01 b ►zip' / Q flL OQ .Q I I I © \ /! �3 Q p i• 1 I aA © o r I I I LD I 1 r i 1! 0 1 i i 0001 1 1 I 0 s -o e@crr trrvrz9P7-1r la wunuu.glYn+rs� ralzrNrmlrsolsvr'wors+. ::wrrnm rHiw szar oz :ouasar/aruare aassrr-re: nrrsv urnv tore [Title] 1 Agreement No. 1061475 2 Of 2 O I ••+p �vr7rrsrrfaic YLIt l�O[ .1L13AM1lLL1TLJOM l '11 co Z to 5 3 s u o W 000$'1 w w J b O i i z ` N f E� C / 1 41 00 �•�✓�•�i�s••wl�•+atis[lsttslrmWOv�o1R�+•du �av�xrni �knv Sir I1t9rZfL iM1M LOY SAY 'I1TML510 [Title] 1 CITY OF ARDEN HILLS RESOLUTION IT IS RESOLVED that the City of Arden Hills enter into MnDOT Agreement No. 1061476 with the State of Minnesota, Department of Transportation for the following purposes: To provide for routine maintenance by the City upon, along, and adjacent to Trunk Highway No. 51, the limits of which are defined in said Agreement. IT IS FURTHER RESOLVED that the Mayor and the (Title) are authorized to execute the Agreement and any amendments to the Agreement. CERTIFICATION I certify that the above Resolution is an accurate copy of the Resolution adopted by the Council of the City of Arden Hills at an authorized meeting held on the day of , 2026, as shown by the minutes of the meeting in my possession. Subscribed and sworn to me this day of , 2026 Notary Public My Commission Expires (Signature) (Type or Print Name) (Title) CONSENT ITEM - 8H r -ARPEN HILLS MEMORANDUM DATE: February 9, 2026 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: 2026 PMP Winter tree clearing contract Budgeted Amount: Actual Amount: Funding Source: $3,300,000 (2026 PMP budget) $12,400 PIR Council Should Consider Motions to approve, table, or deny the following: • Contract for 2026 PMP Winter Tree Clearing with Castle Rock Contracting & Tree Service, LLC in the amount of $12,400. Background/Discussion On January 12, 2026, the City Council approved PSA Amendment No. 1 with Bolton & Menk. The scope of work included an amount for the preparation/issuance of a quote package for early tree clearing operations related to the 2026 PMP Street & Utility Improvements Project. Since then, six contractors were requested for quotes to perform the necessary tree clearing, two quotes were received: BIDDERS TOTAL AMOUNT BID Castle Rock Contracting & Tree Service, LLC $12,400.00 1 Precision Landscape and Tree, Inc. $46,487.00 2 City staff recommends the City Council approve the contract with Castle Rock Contracting, LLC in the amount of $12,400 as seen in Attachment A. Page 1 of 2 Budget Impact The tree clearing construction costs are included in the overall budget for the 2026 PMP Street & Utility Improvement Project. The proposed contract amount of $12,400 is considered favorable and well within the current budget of $3,300,000. Attachments Attachment A — 2026 PMP Winter tree clearing contract Page 2 of 2 Attachment H AGREEMENT CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA 2026 PMP Winter Tree Clearing Project No. 25X.137753 AGREEMENT made this 9th day of February, 2026 between the CITY OF ARDEN HILLS, a Minnesota municipal corporation ("City"), and Castle Rock Contracting & Tree Service, LLC, a corporation organized and existing under the laws of the State of Minnesota ("Contractor"). IN CONSIDERATION OF THE MUTUAL UNDERTAKINGS HEREIN CONTAINED, THE PARTIES AGREE AS FOLLOWS: 1. CONTRACT DOCUMENTS. The following documents shall be referred to as the "Contract Documents", all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A. This Agreement. B. Project Description: Clearing and removal of approximately 0.62 acres of trees and brush around Karth Lake in anticipation of a subsequent street and utility improvement project scheduled for the summer of 2026. C. Document titled 2026 PMP Winter Tree Clearing Request for Quotes dated January 12, 2026. D. Quote dated January 26, 2026. In the event of conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts with Contract Document "A" having the first priority and Contract Document "C" having the last priority. 2. OBLIGATIONS OF THE CONTRACTOR. The Contractor shall provide the goods, services, and perform the work in accordance with the Contract Documents and in compliance with federal, state and local laws. 3. CONTRACT PRICE. Owner shall pay Contractor for completion of the Work, in accordance with the Contractor's quote. 4. ASSIGNMENT. Neither party may assign, sublet, or transfer any interest or obligation in this Contract without the prior written consent of the other party, and then only upon such terms and conditions as both parties may agree to and set forth in writing. 5. TIME OF PERFORMANCE. The Contractor shall complete its obligations on or before March 31, 2026. 221667v t 6. PAYMENT. When the obligations of the Contractor have been fulfilled, inspected, and accepted, the City will pay the Contractor. Such payment shall be made not later than thirty (30) days after completion, certification thereof, and invoicing by the Contractor. 7. PROMPT PAYMENT TO SUBCONTRACTORS. Pursuant to Minnesota Statute § 471.425, Subd. 4a, the Contractor must pay any subcontractor within ten (10) days of the Contractor's receipt of payment from the City for undisputed services provided by the subcontractor. The Contractor must pay interest of one and one-half percent (1.5 %) per month or any part of a month to subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100.00 or more is $10.00. For an unpaid balance of less than $100.00, the Contractor shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Contractor shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. 8. WORKER'S COMPENSATION. Pursuant to Minnesota Statute § 176.182, Contractor must provide acceptable evidence of compliance with the state Workers' Compensation insurance requirements for all its employees and, in case any work is subcontracted, Contractor will require the subcontractor to provide Workers' Compensation insurance or acceptable evidence of compliance in accordance with the statutory requirements of the State of Minnesota. 9. COMMERCIAL GENERAL LIABILITY. Contractor shall obtain the following minimum insurance coverage by a single policy or a combination of policies (including umbrella policies) and maintain it at all times throughout the life of the Contract, with the City endorsed as an additional insured: Bodily Injury: $2,000,000 each occurrence $2,000,000 aggregate, products and completed operations Property Damage: $2,000,000 each occurrence $2,000,000 aggregate The Additional Insured coverage must be primary and non-contributory. Products and Completed Operations Insurance shall be maintained for a minimum period of three (3) years after final payment and Contractor shall continue to provide evidence of such coverage to City on an annual basis during the aforementioned period; or if any reason Contractor's work ceases before final payment, for a minimum period of three (3) years from the date Contractor ceases work. Coverages must be equivalent to that provided by ISO Forms CG 20 10 04 13 and CG 20 37 04 13. 2 221667v1 For any contract involving the repair, maintenance or construction of property that involves the provision of equipment, supplies or materials to the City for projects greater than $100,000, the Contractor shall obtain and maintain Builder's Risk insurance in an amount not less than the project or contract cost. Contractual Liability (identifying the contract): Bodily Injury: $2,000,000 each occurrence Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Personal Injury, with Employment Exclusion deleted: $2,000,000 aggregate Business Automobile Liability (owned, non -owned, hired): Bodily Injury & Property Damage: $2,000,000 each occurrence $2,000,000 each accident or $2,000,000 Combined single limit The Contractor shall submit a Certificate of Insurance to the City showing proof of the above -required insurance prior to doing any work. The City retains the right to revise the insurance requirements depending on the size and risk of the project. 10. PERMITS AND LICENSES, RIGHTS -OF -WAY AND EASEMENTS. The Contractor shall procure all permits and licenses, pay all charges and fees therefore, and give all notices necessary and incidental to the construction and completion of the Project. The City will obtain all necessary rights -of -way and easements. The Contractor shall not be entitled to any additional compensation for any construction delay resulting from the City's not timely obtaining rights -of -way or easements. 11. DATA PRACTICES/RECORDS. A. All data created, collected, received, maintained, or disseminated for any purpose in the course of this Contract is governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, any other applicable state statute, or any state rules adopted to implement the act, as well as federal regulations on data privacy. B. All books, records, documents, and accounting procedures and practices of the Contractor and its subcontractors, if any, relative to this Contract are subject to examination by the City. 3 221667v1 12. WARRANTY. The Contractor shall be held responsible for any and all defects in workmanship, materials, and equipment which may develop in any part of the contracted service, and upon proper notification by the City shall immediately replace, without cost to the City, any such faulty part or parts and damage done by reason of the same. 13. DEFENSE OBLIGATION. To the fullest extent permitted by law, the Contractor shall indemnify, defend, and hold harmless the City and its officials, employees and agents, against claims, damages, losses and expenses, including reasonable attorneys' fees, arising out of or resulting from performance of the Contractor's work, provided that such claim, damage, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, other than the work itself, but only to the extent caused by the negligent or wrongful acts or omissions of the Contractor, a Subcontractor, anyone directly or indirectly employed by them or anyone for whose acts they may be liable. 14. WAIVER. In the particular event that either party shall at any time or times waive any breach of this Contract by the other, such waiver shall not constitute a waiver of any other or any succeeding breach of this Contract by either party, whether of the same or any other covenant, condition, or obligation. 15. GOVERNING LAW. The laws of the State of Minnesota govern the interpretation of this Contract. 16. SEVERABILITY. If any provision, term, or condition of this Contract is found to be or become unenforceable or invalid, it shall not affect the remaining provisions, terms, and conditions of this Contract, unless such invalid or unenforceable provision, term, or condition renders this Contract impossible to perform. Such remaining terms and conditions of the Contract shall continue in full force and effect and shall continue to operate as the parties' entire contract. 17. ENTIRE AGREEMENT. This Contract represents the entire agreement of the parties and is a final, complete, and all-inclusive statement of the terms thereof, and supersedes and terminates any prior agreement(s), understandings, or written or verbal representations made between the parties with respect thereto. CITY: CONTRACTOR: CITY OF ARDEN HILLS LOW David Grant City of Arden Hills Mayor [print name] Its [title] 221667v1 0 CONSENT ITEM - 8I -ARZEN HILLS MEMORANDUM DATE: February 9, 2026 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: 2026 PMP Street & Utility Improvements, Arden Manor Park Hardcourt Improvements, Arden Oaks Park ADA Improvements — Resolution Approving Plans & Specifications and Order Advertisement for Bids Budgeted Amount: Actual Amount: Funding Source: $3,300,000 (2026 PMP) TBD after bidding PIR, Utility Funds, $200,000 (AMP Hardcourt) Special Assessments, RCWD Grant $67,500 (AOP ADA) Council Should Consider Motions to approve, table, or deny the following: • Adopting Resolution 2026-006 Approving Plans and Specifications and Ordering Advertisement for Bids for the 2026 PMP Street & Utility Improvements project, Arden Manor Park Hardcourt Improvement Project, and Arden Oaks Park ADA Improvement Project. Back2round/Discussion On July 28, 2025, City Council held an Improvement Public Hearing and adopted Resolution 2025-052 Ordering Improvement and Preparation of Plans and Specifications for the 2026 PMP Street & Utility Improvements Project. The proposed improvements include bituminous paving, storm water improvements, watermain improvements, concrete curb and gutter repair, trail improvements and appurtenant work on the following streets: Streets proposed for Full -Depth Reclamation: • Karth Lake Drive from the west cul-de-sac to Pleasant Drive • Pleasant Drive from Amble Drive to the north cul-de-sac • Pleasant Circle from the west cul-de-sac to Lexington Avenue (CSAH 51) • Amble Drive from Karth Lake Drive to Lexington Avenue • Amble Circle from Amble Drive to the north cul-de-sac • Cummings Park Drive from the west cul-de-sac to Lexington Avenue Page 1 of 4 Full -Depth Reclamation consists of grinding the entire existing pavement section, shaping the generated aggregate material to raise the center crown to improve pavement drainage and repaving the roadway with 4-inches of bituminous pavement. Streets proposed for Mill & Overlay: • Karth Lake Circle from Hamline Avenue (CSAH 50) to the south cul-de-sac Mill & Overlay consists of grinding and removing the top 2.5-inches of existing pavement and repaving the roadway with 2.5-inches of bituminous pavement. On January 12, 2026, the City Council amended the PSA agreement with Bolton & Menk to include the Arden Manor Park Hardcourt Improvements and the Arden Oaks Park ADA Improvements to the bid package with the 2026 PMP Street & Utility Improvements Project. The project plans and specifications are prepared, and the project is ready for solicitation of construction bids. Adoption of Resolution 2026-006 will approve the plans and specification and order advertisement for bids for the 2026 PMP Street & Utility Improvements project, Arden Manor Park Hardcourt Improvement Project and Arden Oaks Park ADA Improvement Project. Bids would be received on March 4, 2026 and presented to the City Council on March 9, 2026 with an appropriate resolution to proceed to an assessment hearing for the 2026 PMP Street & Utility Improvements project before awarding the construction contract. This schedule will allow for contract award on April 13, 2026 with construction starting this summer. Staff recommends adoption of Resolution 2026-006 as provided in Attachment A. The final plan set and specifications consists of 751 pages. Full copies of these documents are on file and available upon request to the City Clerk or by downloading from the project webpage: https://www.cityofardenhills.org/1236/2026-PMP-Street-and-Utility-Improvements. Selected plan sheets illustrating the project improvements are provided in Attachment B. Budget Impact Proposed project funding sources are a combination of the City's Permanent Improvement Revolving (PIR) fund, utility funds, special assessments, and Rice Creek Watershed Grants for the improvements summarized in the following table: Funding Source Budget 2026 PMP AMP Hardcourt AOP ADA Total Funds PIR $ 1,170,000 $ 200,000 $ 67,500 $ 1,437,500 Assessments $ 930,000 $ - $ - $ 930,000 Water Utility $ 500,000 $ - $ - $ 500,000 Sanitary Sewer Utility $ 200,000 $ - $ - $ 200,000 Surface Water Utility $ 500,000 $ - $ - $ 500,000 RCWD Grants $ 166,000 $ - $ - $ 166,000 Total Project Costs $ 3,466,000 $ 200,000 $ 67,500 $ 3,733,500 The amounts listed above are budgets based on the current opinion of probable construction costs. Final total expenses and funding amounts will be revised and presented to the City Council upon receipt of construction bids. Page 2 of 4 The potential RC" Grants in the amount of $110,000 will be determined by the RCWD Board on February 11, 2026. A portion of this project is proposed to be assessed to the benefiting property owners and the remainder through other funding sources. In accordance with the City's Assessment policy, the preliminary assessment for the recommended improvement is calculated as: Residential Reclamation Areas: 50% Estimated Street Project Costs = $614,500 Residential Equivalent Units = 105 Assessment Rate = $5,850 Residential Mill & Overlay Areas 50% Estimated Street Project Costs = $81,500 Residential Equivalent Units = 21 Assessment Rate = $3,880 Industrial Reclamation Areas 70% Estimated Street Project Costs = $280,000 Residential Equivalent Units = 334 (assumes 3 REU's per Acre) Calculated Assessment Rate = $840 per REU To ensure the calculations resulting from the application of the City's assessment policy are in line with an appraiser's opinion of benefit to the properties in each improvement/zoning category, the City enlisted the services of Nagell Appraisal & Consulting to conduct a general benefit appraisal on the properties throughout each unique project area. The general benefit appraisals are included in Appendix D of the Feasibility Report. The general benefit appraisals resulted in a range of benefit values for each improvement/zoning category, as indicated below: Residential Mill & Overlay Areas Single -Family Residential Non -Lakefront Lot Benefit Appraisal Assessment Rate = $3,000 to $4,000 per REU Single -Family Residential Lakefront Lot Benefit Appraisal Assessment Rate = $4,000 to $5,000 per REU Residential Reclamation Areas Single -Family Residential Non -Lakefront Lot Benefit Appraisal Assessment Rate = $8,000 to $10,000 per REU Single -Family Residential Lakefront Lot Benefit Appraisal Assessment Rate = $9,000 to $11,000 per REU Page 3 of 4 Industrial Reclamation Areas Office/Industrial Benefit Appraisal Assessment Rate (up to 5 Acres) _ $0.15 to $0.25 per SF Office/Industrial Benefit Appraisal Assessment Rate (exceeding 5 Acres) _ $0.02 to $0.05 per SF Since the assessment rates calculated based on the City's assessment policy fell within or below the assessment rate range for each improvement/zoning category, it is proposed to maintain the assessment rates calculated based on the City's assessment policy for the project, or as directed by the City Council. As the project is designed and competitively bid, the calculated assessment amount will be updated leading up to the adoption of the assessment roll. Attachments Attachment A: Resolution 2026-006 Attachment B: Project Plan Sheets Page 4 of 4 'It ,-iI�EN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO.2026-006 Attachment A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING THE ADVERTISEMENT FOR BIDS WHEREAS, pursuant to City Council Resolution 2025-052, the city engineer has prepared plans and specifications for Improvement Project No. PW-26-0100, 2026 PMP Street & Utility Improvement Project, the improvement of Karth Lake Drive from the west cul-de-sac to Pleasant Drive, Pleasant Drive from Amble Drive to the north cul-de-sac, Pleasant Circle from the west cul-de-sac to Lexington Avenue (CSAH 51)Amble Drive from Karth Lake Drive to Lexington Avenue, Amble Circle from Amble Drive to the north cul-de-sac, Cummings Park Drive from the west cul-de-sac to Lexington Avenue, Karth Lake Circle from Hamline Avenue (CSAH 50) to the south cul-de-sac. WHEREAS, the Arden Manor Park Hardcourt Improvement Project No. 24-0109, has been included in the plans and specifications as "Alternate 5". WHEREAS, the Arden Oaks Park ADA Improvement Project No. 25-0102, has been included in the plans and specifications as "Alternate 6". WHEREAS, the entirety of the plans and specifications have been presented to the council for approval. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF ARDEN HILLS: I. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisements shall be published for 21 days, shall specify the work to be done, shall state that the bids will be received by the clerk until 10:00 a.m. on Wednesday, March 4, 2026, at which time they will be publicly opened in the council chambers of the city hall by the City Clerk, will then be tabulated, and will be considered by the council at 7:00 p.m. on March 9, 2026, in the council chambers of the city hall. Any bidder whose responsibility is questioned during the consideration of the bid will be given an opportunity to address the council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the city for five (5) percent of the amount of such bid. Page 1 of 2 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 9th DAY OF FEBRUARY 2026. Attest: City Clerk Mayor Page 2 of 2 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. m i w s y � Ln _ G _ g E o }+ ass Q 3 a z z-= a o zzZ5 z o° d G z o 5 Z. E o W = Q WZ. 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Woo": wo moo wjzm$Qwa=d3F _ zg z-,o�zG� - W, zo�� �a°c am= .oq�owoQo�Qo�o W 5 � - Sw < o�x zoa i oia«ate Gx' ~m 6pwFa g� rcj, 1.=<_w 03 a� �'w Be �oWas o�§wo ��am3"o=oz�Jo'�^�o F-tea °z3a oGWo 3N w as LLao5z �i `a ifza ma�� z I p o o p u w xa '^ u. 0 z ., �mQ3 Sa�Lo aw�3� n oGa�c �o�? ¢opow M R_ Go�mo�°WwaQoo�a �wo�zo���='"gVzo owm��a3°O��'a w�aa a ` wrn wevx«curt co CONSENT ITEM - 8J '!Tt "ENILLS MEMORANDUM DATE: February 9, 2026 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Final Payment to Ramsey County related to the roundabout project at Old Snelling and County Rd E & the Mounds View High School Trail project Budgeted Amount: Actual Amount: Funding Source: $1,897,000 $1,968,796.49 MSA, PIR, Water Fund, ($71,796.49 Over Budget) Sanitary Sewer Fund, SRTS, State Bonding Bill Council Should Consider Motions to approve, table, or deny the following: • Payment to Ramsey County in the amount of $59,401.32 per the Cooperative Agreement, PW2023-05, for the Construction Engineering fee and Construction Costs related to the roundabout at Old Snelling Avenue North and County Rd E/Lake Johanna Blvd project and the MVHS Trail on Lake Valentine Rd. Background/Discussion On January 9, 2023, the City Council entered into a Cooperative Agreement for Right -of -Way acquisition and design, PUBW2022-23R. On January 8, 2024, the City Council entered into a Cooperative and Maintenance Agreement, PUBW2023-05. These Agreements between the City of Arden Hills and Ramsey County are for the reconstruction of the intersection of Old Snelling Avenue North and County Road E/Lake Johanna Boulevard (Roundabout Project) and the construction of Mounds View High School Trail (MVHS Trail) on Old Snelling Avenue (County State Aid Highway 76) between County Rd E2 and Lake Valentine Road. Attachment A is the Ramsey County invoice in the amount of $59,401.32 for the Construction Engineering fee and Construction Costs related to the roundabout at Old Snelling Avenue North and County Rd E/Lake Johanna Blvd project and the MVHS Trail on Lake Valentine Rd. City staff has reviewed the invoices above and recommends the City Council approve payment to Ramsey County accordingly. Page l of 2 Budget Impact Below are cost tables related to the City's items. Roundabout Costs Overall Project Costs Water & Sanitary sewer improvements $447,173.50 Street & Storm Sewer improvements (MSA) $419,736.33 Design & construction admin (PIR) $79,111.83 ROW acquisition & admin (*MSA) $329,212.05 Total City Actual Costs - Final $1,275,233.71 Roundabout Budget vs. Actual Cost Funding Source Budget Actual Cost Over/(Under) State Bonding Bill $510,000 $447,174 -$62,827 MSA $450,000 $748,948 $298,948 PIR $0 $79,112 $79,112 Utility Fund $287,000 $0 -$287,000 Total $1,247,000 $1,275,234 $28,234 *The above right of way (ROW) acquisition costs were estimated at $471,898. The Lindey's Steakhouse parking lot has been constructed, with actual costs to the City totaling $212,520.80. All ROW acquisition costs are MSA eligible for the roundabout project. MVHS Trail Costs Final project costs Trail Improvements (SRTS) $360,847.47 Street Improvements (MSA) $117,472.88 Construction Engineering (MSA) Design (PIR) ROW acquisition (MSA) Total City Costs MVHS Budget vs. Actual Cost Funding Source Budget $9,566.41 $172,976.02 $32,700.00 $693,562.78 Actual Cost Over/(Under) SRTS $450,000 $360,847 -$89,153 MSA $0 $159,739 $159,739 PIR $200,000 $172,976 -$27,024 Total $650,000 $693,563 $43,563 Actual project expenditures exceed the project budget by $71,796.49. This is primarily due to the Right -of -Way acquisition costs being higher than expected during the planning phase of the project. While the PIR fund currently has a sufficient balance to cover the overage, Council will need to revisit the projected depletion of these funds during the Summer 2026 budget sessions for the 2027 fiscal year. Attachments Attachment A: Ramsey County invoice for City Construction Engineering fees and Construction Page 2 of 2 RAMSEY COUNTY Public Works Please Remit To: Ramsey County Finance 121 7th Place East, Mail Stop 5100 St Paul MN 55101 USA Bill To: ARDEN HILLS CITY OF 1245 WEST HWY 96 ARDEN HILLS MN 55112 United States INVOICE Attachment A Invoice Number: PUBW-022024 Invoice Date: 2/3/26 Paqe: 1 of 1 Customer Number: 004000 Payment Terms: 30 Days Due Date: 3/5/26 AMOUNT DUE: 59,401.32 USD Amount Remitted For billing questions, please call 651-266-7100 Original Line Identifier Description Quantity UOM Unit Amt Net Amount RECONSTRUCTION OF OLD SNELLING AVENUE AND COUNTY ROAD E & MOUNDS VIEW HIGH SCHOOL TRAIL ON OLD SNELLING -- AGREEMENT PW2023-05 CITY OF ARDEN HILLS FINAL OF CONSTRUCTION & ENGINEERING COSTS 1 1.00 GAL 59,401.32 59,401.32 CALCULATION: CITY OF ARDEN HILLS FINAL SHARE OF CONSTRUCTION CONTRACT PAYMENTS = $1, 345,230.18 CONSTRUCTION ENGINEERING FEES = $68,878.24 LESS PREVIOUS PAYMENTS = $1,354,707.10 AMOUNT DUE= $59,401.32 Subtotal: 59,401.32 Amount Due: 59,401.32 Please return the top portion of the invoice with your check payable to Ramsey County. Ramsey County invoices may be paid online! Please visit RamseyCountyMN.gov/Paylnvoices for more information. You will need your Customer Number and Invoice Number to complete your transaction. AGENDA ITEM - 8K -fi DEN HILLS MEMORANDUM DATE: February 9, 2026 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Resolution 2026-007 Delegating to the North Suburban Communications Commission authority to prepare Broadband Franchises Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Resolution 2026-007 Delegating to the North Suburban Communications Commission (NSCC) authority to prepare Broadband Franchises. Background/Discussion At the January 12th work session, Council gave direction to city staff to proceed with delegating authority to NSCC to prepare broadband franchise agreements in Arden Hills and to provide formal notice to future applicants of right-of-way permits of the need to obtain a franchise from the Commission. Franchising gives municipalities the legal authority to manage their public rights -of -way and negotiate enforceable agreements with private broadband providers. For Arden Hills, the NSCC has the delegated authority to negotiate and manage the cable communications systems on behalf of its member cities. A broadband system under state law is considered a cable communications system. Therefore, the City can make the determination that when a permit application is submitted to construct a cable communications system (i.e. broadband system) that the applicant shall be instructed to obtain a franchise from the NSCC as a prerequisite to issuing permits. At its December meeting, the NSCC Board passed a recommendation that each member city should direct any applicant for fiber construction to them for franchising discussions. Page 1 of 2 Council is being asked to approve Resolution 2026-007 delegating that authority (Attachment A). Upon approval, city staff will notify future applicants of right-of-way permits for broadband system installation of the need to obtain a franchise from NSCC (Attachment B). Budget Impact N/A Attachment Attachment A: Resolution 2026-007 Attachment B: Sample Permit Deferral Letter to NSCC Page 2 of 2 Attachment A -ARPEEN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO.2026-007 RESOLUTION DELEGATING TO THE NORTH SUBURBAN COMMUNICATIONS COMMISSION THE AUTHORITY TO PREPARE BROADBAND FRANCHISES WHEREAS, the City of Arden Hills (the "City"), is a member of the North Suburban Communications Commission (the "Commission"), a Joint Powers Commission organized pursuant to Minn. Stat. § § 238.08, subd. 5 and 471.59, as amended, and includes the cities of Arden Hills, Falcon Heights, Lauderdale, Little Canada, Mounds View, New Brighton, North Oaks, Roseville, and St. Anthony, Minnesota (hereinafter, collectively the "Member Cities"); and WHEREAS, under Minn. Stat. §238.08, subd. 5, the City may delegate to the Commission the authority "to prepare, adopt, grant, administer, and enforce a cable communications franchise"; and WHEREAS, the Commission acts on behalf of its Member Cities, including the City, to monitor the operation and activities of cable communication systems and to provide coordination of administration and enforcement of the franchises of the Member Cities; and WHEREAS, the U.S. Court of Appeals determined that broadband is not a telecommunications service in Ohio Telecom Ass'n v. FCC (In re MCP No. 185), 124 FAth 993 (6th Cir. 2025), which prompted the Commission and other municipalities to consider the municipal authority to regulate a broadband system as a cable communications system; and WHEREAS, on December 8, 2025, the Commission passed a recommendation that each of the Member Cities should direct broadband companies, who inquire about installing and constructing facilities in a Member City's rights -of -way, to the Commission for broadband franchise discussions; and WHEREAS, a broadband system is likely a "cable communications system," as defined by Minn. Stat. § 238.02, subd. 3., which authorizes the Commission to adopt a franchise; and WHEREAS, the City determines that it would be in the best interest of the community to formally accept the Commission's recommendation that it direct any applicant for fiber installation or construction to the Commission for a broadband franchise. To view the final document, access adopted Resolutions via Arden Hills Public Laserfzche Weblink by visiting cityofardenhills. org and clicking on Archived Documents under Helpful Links on our main webpage. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF ARDEN HILLS: 1. Each of the above recitals is incorporated as a finding of fact by the City. 2. The Commission is authorized to prepare, adopt, grant, administer, and enforce a broadband franchise with broadband -only providers. 3. The City staff shall instruct fiber providers to obtain a franchise from the Commission prior to the City issuing any permits to construct facilities in public rights -of -way. PASSED AND ADOPTED by the City Council of the City of Arden Hills this 9th day of February 2026. David Grant, Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfzche Weblink by visiting cityofardenhills. org and clicking on Archived Documents under Helpful Links on our main webpage. Attachment B [CITY LETTERHEAD] [Date] [Permittee Applicant] [Address] Re. Right -of -Way Use Permit Dear [Name of Permittee Applicant] The City of has received your inquiry or application for a public right of way use permit. It is the City's understanding that the company desires to construct a fiber optic cable communications system using the City's public rights -of -way to deliver data and communications content (i.e. broadband internet) service to City residents and businesses. Before constructing such a cable communications system, the company will need to obtain a cable communications system franchise. The City has delegated authority to the North Suburban Communications Commission ("NSCC") to negotiate and manage its franchises. Please contact NSCC's Executive Director, Jeff Ongstad, to commence the franchising process. His contact information is as follows: North Suburban Communications Commission 2670 Arthur St Roseville, MN 55113 ` 651-792-7512 � jon sg tadknmenorth.org The City will defer acting on the permit application pending completion of the franchising process. Sincerely, [Name] City Administratc C. CONSENT ITEM - 8L 'It WIZEN HILLS MEMORANDUM DATE: February 9, 2026 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: City Statement regarding Federal Immigration Enforcement Activities Budgeted Amount: Estimated Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Statement regarding Federal Immigration Enforcement Activities. Background At the August 25th, 2025, meeting, the City Council approved a statement on Immigration Activities. Since that time, federal immigration enforcement has increased in our community resulting in concerns for the safety of immigrants and human rights. At the January 31", Special Work Session, the City Council directed staff to prepare an updated statement reflective of current concerns on federal immigration enforcement. Staff was given direction to forward draft language to the City Council for consideration prior to approval at a Council meeting. Following that meeting, a draft statement was routed to Council for comment. Based on the comments received, staff revised the language and is bringing forward a draft statement reflective of Council feedback. The City of Arden Hills has heard from many residents and the business community that the increased level of immigration enforcement agents has created fear across our community. Our vision has a goal to enhance the health, safety, and well-being of all who live, work, and play in the City. At the core of that value is ensuring that everyone who enjoys our community feels safe. We stand with our residents, our faith leaders, our educators, our businesses, and the countless community members who are acting every day to respond to these federal actions with courage and compassion. Arden Hills is committed to being a community where everyone feels safe and welcomed, regardless of immigration status. If you feel unsafe in any situation or have public safety concerns, call 9-1-1. Page 1 of 1 We commit to sharing accurate information, providing links to trusted support services, and standing alongside all those who are impacted. We unequivocally condemn the unconstitutional actions taking place in Arden Hills, Minnesota, and across the nation. We cannot decide federal policy, but we can choose how we respond. The City cannot and will not enforce civil immigration laws. The City will ensure that the proper authority — such as a judicial warrant — is provided to the City prior to the allowance of access to nonpublic spaces in a city building or nonpublic data. Your City Council and city leadership will continue to be active in community conversations to work on your behalf to ensure everyone feels safe. To learn more about immigration status and rights and find additional resources, visit the City s website at Immigration Resources. Budget Impact N/A Attachments N/A Page 2 of 1 CONSENT ITEM - 8M 'It EN HILLS MEMORANDUM DATE: February 9, 2026 TO: Honorable Mayor and City Councilmembers FROM: Kori Land, City Attorney SUBJECT: Federal Immigration Enforcement Proclamation Budgeted Amount: Actual Amount: N/A Council Should Consider N/A Motions to approve, table, or deny the following: Funding Source: N/A • Proclamation denouncing ICE enforcement activities and authorization for Mayor to send a letter to federal legislators Discussion At the Special City Council Worksession on January 31 members of the public raised many suggestions to address the aggressive enforcement activity of ICE. One of the suggestions was that the Mayor send a letter asking Governor Walz to issue an executive order imposing an eviction moratorium, which the Council requested be placed on the Feb. 9 agenda. After additional consideration, it was suggested that this item could be discussed as part of the upcoming Special Council Worksession, along with the other ideas that were raised. A different avenue to voice awareness at higher levels is for the Council to make a Proclamation that outlines the Council's concerns with ICE enforcement activities. Such a statement will make the City Council's position clear to the public. The Proclamation can also authorize the Mayor to send a letter to the federal Minnesota legislators demanding that they take action to prevent the current type of ICE activities. This direct communication sends a message to the people who represent you in Washington D.C. and who stand in the best position and power to actually do something about ICE. Budtet Impact N/A Attachments Attachment A — Proclamation Attachment B — Mayor's Letter Page 1 of 1 Attachment A -AR UEHILLS PROCLAMATION OF THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA WHEREAS, one of the core values of the City of Arden Hills is to ensure the health, safety and well-being of all who live, work and play in the City. Yet, the increased level of federal immigration enforcement by ICE has created fear in the residents and business community within the borders of Arden Hills, which threatens this core value. WHEREAS, the City stands with its residents, faith leaders, educators, businesses, and the countless community members who are acting every day to respond to these federal actions with courage and compassion. Arden Hills is committed to being a community where everyone feels safe and welcomed, regardless of immigration status. NOW THEREFORE, the City Council of the City of Arden Hills hereby makes the following: PROCLAMATION 1. The City Council unequivocally condemns and denounces the unconstitutional actions taking place in Arden Hills, Minnesota, and across the nation regarding civil immigration enforcement. 2. The City has never assisted ICE with its enforcement activities and cannot and will not enforce civil immigration enforcement. 3. The City will ensure that its public buildings and public spaces will be used for a public purpose with proper permits, if required. 4. The City will ensure that ICE will not have access to nonpublic spaces in a city building without a judicial warrant or other legal authority. 5. The City will ensure that nonpublic data will not be shared with ICE without a judicial warrant or other legal authority. 6. The City will be transparent in the interactions the City has with ICE, disclosing the numbers and types of interactions it encounters, when possible. 7. The City will continue to provide community resources and information regarding support services, standing alongside all those who are negatively impacted by immigration enforcement within our community. 8. The City stands with all families and their right to feel safe in their homes, businesses and freedom to travel without fear of intimidation, threats of deportation, or detainment. 9. We are committed to working with trusted community partners, neighboring cities, the school districts and others to provide resources for housing support, food, and other programs and services to offer as many resources as possible for those feeling heightened stress and anxiety due to the ICE enforcement activities in the community. 10. We are committed to maintaining the public trust in local law enforcement and rebuilding the public trust with other law enforcement agencies. 11. The City Council urges all federal legislators to take action to require that civil immigration enforcement activities show the proper respect for human life, the Constitution and the public welfare of all human beings. We authorize the Mayor of Arden Hills to send a letter to the federal legislators who stand in a position of power and authority to take action against the immigration enforcement activities that are occurring in the State of Minnesota and around the country. This message will be seen and heard by those elected to sit in Washington D.C. on our behalf. WE HEREBY FURTHER PROCLAIM that the City Council and City leadership will be vigilant in its commitment and support to providing a healthy and safe community for everyone that lives and breathes within the borders of Arden Hills. Adopted this 9t' of February, 2026 David Grant, Mayor Emily Rousseau, Councilmember Kurt Weber, Councilmember Brenda Holden, Councilmember Tena Monson, Councilmember It' �,-AAZEN�HILLS February 9, 2026 The Honorable Amy Klobuchar U.S. Senate 425 Dirksen Senate Office Building Washington, D.C. 20510 The Honorable Tina Smith U.S. Senate 720 Hart Senate Office Building Washington D.C. 20510 The Honorable Betty McCollum U.S. House of Representatives 2442 Rayburn House Office Building Washington D.C. 20515 Dear Senators Klobuchar and Smith and Representative McCollum, Attachment B The City Council of the City of Arden Hills is writing to implore your help in addressing the presence and operations of US Immigration and Customs Enforcement (ICE) in the State of Minnesota and the City of Arden Hills. The City Council held a special City Council Work Session on Saturday, January 31, 2026 to listen to public comments on immigration enforcement activity within our community. The public comments had one main theme —fear of the actions of ICE. There is an immediate and growing fear for the safety of the immigrant population that lives and works within our borders. There were many suggestions and ideas offered to the City Council to address ICE enforcement activities, some of which neighboring communities have considered. While many of the suggestions and ideas can and will be considered by the City Council at upcoming meetings, ultimately, the City has no power to control ICE through moratoria, ordinances, resolutions or signage. There is no action that can be taken by the City Council that will stop the fear that ICE has instilled in the lives of so many people. The City Council made its positions on ICE enforcement very clear in the attached Proclamation, adopted on February 9, which authorized me to send this letter. While the City may have little influence over ICE, you, as the federal delegation elected by the voters of the City of Arden Hills, hold the position of power and authority to demand better. ICE is a federal agency. You can hold this agency accountable for its past behaviors and for its future actions. You have the power to make ICE and the Department of Homeland Security course correct. The agency needs better training, stronger leadership, and more accountability. You City of Arden Hills • 1245 West Highway 96 • Arden Hills Minnesota 55112 Phone 651.792.7800 • Fax 651.634.5137 • www.cityofardenhills.org It' ,,-AAZEN�HILLS must ensure they are committed to specific and critical solutions that will help the Federal Government rebuild the public's trust in this agency. The City Council, the residents, and the community of Arden Hills demand that you uphold the safety of all as the highest priority in your duties as our representatives. You hold the power and we stand with you to use it effectively. David Grant Mayor of Arden Hills Attachment: Proclamation City of Arden Hills • 1245 West Highway 96 • Arden Hills Minnesota 55112 Phone 651.792.7800 • Fax 651.634.5137 • www.cityofardenhills.org