HomeMy WebLinkAbout03-081
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EN HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 03-81
A RESOLUTION APPROVING THE AGREEMENT WITH RAMSEY COUNTY
FOR LAW ENFORCEMENT SERVICES
WHEREAS, Ramsey County has a statutory obligation to provide police protection
within Ramsey County; and
WHEREAS, Ramsey County has previously contracted to provide law enforcement
services to Arden Hills, and
WHEREAS, the Council has determined that it is in the best interests of the Arden Hills
to continue to contract with the Ramsey County for law enforcement services, thereby allowing
for the allocation of overhead and other administrative costs over a larger population; and
WHEREAS, the parties to this Agreement intend to contract for law enforcement
functions within the political boundaries of Arden Hills through the Ramsey County Sheriff; and
WHEREAS, the Ramsey County is agreeable to rendering such services on the terms
and conditions set forth in the agreement; and
WHEREAS, such contracts are authorized and provided for by the provIsIOns of
Minnesota Statutes Sections 471.59 and 436.05, and Laws 1959, Chapter 372.
NOW, THEREFORE BE IT RESOLVED, that the Council of Arden Hills does hereby
approve the Agreement between the City of Arden Hills and the County of Ramsey to provide
law enforcement services commencing January 1, 2004
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ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
8th DAY OF DECEMBER, 2003.
ATTEST:
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V\MJ j' / ,;to) \ I).f-!J
ifichelle Wolfe, Administrator
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Beverly Apliko i, M or
Y:\Council\Resolutions'2003\03-80, A RESOLUTiON APPROVING THE 2004 CITY CONTRlBUTION FOR EMPLOYEE BENEFITS.doc
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CERTIFICATION:
STATE OF MINNESOTA )
COUNTY OF RAMSEY )
CITY OFARDEN HILLS )
I, the undersigned, Deputy City Clerk of Arden Hills, Minnesota,
hereby certify that the copy of the resolution attached: Resolution No. 03-
81, Approving the Agreement with Ramsey County for Law
Enforcement Services is a true and correct copy of the original resolution
adopted by the City Council of the City of Arden Hills on the 8th day of
December, 2003, on file at City Hall.
. WITNESS my hand this 9th day of December, 2003.
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AGREEMENT FOR
LAW ENFORCEMENT SERVICES
This is an Agreement between the County of Ramsey (hereinafter referred to as
the "COUNTY"), and the City of Arden Hills (hereinafter referred to as the
"MUNICIPALITY"), to provide law enforcement services to the MUNICIPALITY for
the period commencing January 1,2004.
WHEREAS, the COUNTY has a statutory obligation to provide police protection
within Ramsey County; and
WHEREAS, the COUNTY has previously contracted to provide law enforcement
services to the citics of Arden Hills, Gem Lake, Little Canada, North Oaks, Shoreview,
Vadnais Heights, and to White Bear Township (hereinafter collectively referred to as the
"MUNICIPALITIES"), and
WHEREAS, the MUNICIPALITY has determined that it is in the best interests of
the MUNICIPALITY to continue to contract with the COUNTY for law enforcement
services, thereby allowing for the allocation of overhead and other administrative costs
over a larger population; and
WHEREAS, the parties to this Agreement intend to contract for law enforcement
functions within the political boundaries of the MUNICIPALITY through the Ramsey
County Sheriff; and
WHEREAS, the COUNTY is agreeable to rendering such services on the terms
and conditions hereinafter set forth; and
WHEREAS, such contracts are authorized and provided for by the provisions of
Minnesota Statutes Sections 471.59 and 436.05, and Laws 1959, Chapter 372.
NOW, THEREFORE, IN CONSIDERATION OF the mutual undertakings set
forth herein, the COUNTY and the MUNICIPALITY agree as follows:
A. SCOPE OF SERVICES
1.
The COUNTY agrees, through the Ramsey County Sheriffs Dcpartment,
to provide law enforcement services to the MUNICIPALITY which will
include, but not be limited to, the following:
a. Patrol services with random patrolling of residential areas, businesses,
parks, and other public property areas;
b. Enforcement of Minnesota State Statutes and the ordinances of the
MUNICIPALITY.
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c. Traffic enforcement including the regular use of radar or laser as a
speed deterrent;
d. Crime prevention programs such as Ncighborhood Walch, as well as
other business and residential crime prevention programs;
e. Criminal investigative and crimes lab services;
f. Follow up on reported crimes with persons who reportcd the crime
including routine notification by telephone or mail as to the status of
the investigation;
g. Responses to medical, fire, and other emergencies;
h. Dispatching and other necessary communication serviccs;
1. Coordination of volunteer programs such as the Community Affairs
Officer and Reserve Programs;
J. Driver's license inspections, background checks and license
enforcement services as called for under applicable state law and
ordinances of the MUNI CIP ALITY;
k. Special event traffic patrol and patrol services for community festivals
or other special events; and
I. Attendance at Public Safety or City Council meetings as requested by
the MUNICIPALITY.
2.
The manner and standards of performancc, the discipline of officers, and
other matters incident to the provision of services under this Agreement,
and the control of personnel so employed, shall be subject solely lo the
control of the COUNTY. In the event ofa dispute between tile parties as
to the extent of the duties and functions to be rendered hereunder, or the
level or manner of performance of such service, the determination thereof
made by the Sheriff of the COUNTY shall be final and conclusive as
between the parties hereto, subject however, to the provisions of Section
A.3. herein.
3. In the event the MUNICIPALITY, through its elected body or authorized
agent, notifies the COUNTY that the MUNICIPALITY is dissatisfied with
the assignment of personnel for the performance of services under this
Agreement and requests a change in personnel, the COUNTY shall make
every effort to effect a change in the assignment of personnel, provided
that such a change does not jeopardize the ability of the COUNTY to
provide services to other areas of Ramsey County in a timely and efficient
manner.
4.
The COUNTY'S contractual obligations under this Agreement do not
lessen the COUNTY'S obligation to provide patrol and police protection
services to Bellaire Beach, area lakes, Ramsey County open space areas,
and regional park areas owned or operated by Ramsey County and all
other areas under COUNTY jurisdiction located within the political
boundaries of the MUNICIPALITY. The COUNTY'S contractual
obligations under this Agrecment shall also recognize the underlying,
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statutory obligations that Ramsey County has to provide police protection
to the MUNICIPALITY.
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Services shall be provided 24 hours per day and shall be performed by the
number of deputies and other personnel budgeted for in the COUNTY'S
Approved Budget for these services to the MUNICIPALITIES.
6.
To facilitate the COUNTY'S performance pursuant to this Agreement, the
MUNICIPALITY agrees that the COUNTY shall have full cooperation
and assistance from the MUNICIPALITY, its officers, agents and
employees. The MUNICIPALITY shall designate a liaison to the Ramsey
County Sheriffs Department. Thc liaison shall attend meetings of the
Sheriffs Contract Communities Committee and shall represent their
respective MUNICIPALITY at their meetings. The purpose of these
meetings is to develop short-term and long range plans and to coordinate
and analyze police service and other related public service issues. The
Sheriffs Contract Communities Committee shall also review any disputes
which arise between the MUNICIP ALITlES andlor Sheriff s Department
and recommend a resolution.
7.
The COUNTY shall furnish and supply all necessary labor, supervision,
equipment, communication facilities and dispatching, and supplies
necessary to provide services pursuant to this Agreement.
8. All deputy sheriffs, clerks, dispatchers, and all other COUNTY personnel
performing duties pursuant to this Agreement shall at all times be
considered employees of the COUNTY for all purposes.
9. The name of each of the MUNICIPALITIES that contract with the
Sheriffs Department for law enforcement services shall be affixed to all
squad cars and other major pieces of equipment used primarily witllin
these MUNICIPALITIES.
B. ASSUMPTION OF LIABILlT1ES/INSURANCE
1. Except as otherwise provided, the MUNICIPALITY shall not be called
upon to assume any liability for the direct payment of any salaries, wages,
or other compensation to any COUNTY personnel performing services
hereunder for said MUNICIPALITY, and the COUNTY hereby assumes
said liabilities.
2.
Except as herein otherwise specified, the MUNICIPALITY shall not be
liable for compensation or indemnity to any COUNTY employee for
injury or sickness arising out of this employment, and the COUNTY
hereby agrees to hold harmless the MUNICIPALITY against any such
claim.
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3.
The MUNIClPALlTY, its officers, and employces, shall not be deemed to
assume any liability for the intentional or negligent acts of the COUNTY
or the COUNTY'S employees performing services pursuant to this
Agreement, and the COUNTY shall hold the MUNICIPALITY, its
officers, and employees harmless from and shall defend and indemnify the
MUNICIPALITY, its officers, and employees against any claim for
damages arising out of the COUNTY'S performance of this Agreement.
4. The COUNTY, its officcrs, and employees shall not be deemed to assume
any liability Jor intentional or negligent acts of the MUNICIPALITY or of
any other officers, agent or employee thereof, and the MUNICIPALITY
shall hold the COUNTY and its officers and employees harmless from,
and shall defend and indemnify the COUNTY and its officers and
employees against any claim for damages arising out of the
MUNICIP ALITY' S performance of this Agreement.
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The COUNTY agrees to maintain, during the term of this Agreement,
automobile, general liability, workers' compensation, and professional
liability insurance in amounts deemed appropriate by the COUNTY. The
COUNTY shall name the MUNICIPALITY as an additional insured on
tl1ese policies except for the workers' compensation policy. The
MUNICIPALITY agrees to pay, as a part of the actual cost as provided in
Section 6 below, a pro rata share of the COUNTY'S insurance costs.
These costs shall include the costs for any assessments and credits for any
dividends by participating in any insurance pools or trusts. The COUNTY
may elect to self-insure all or any portion of these risks. If the COUNTY
cannot obtain insurance and/or elects to self~insure, the MUNICIPALITY
shall pay a pro rata share of the costs of self-insurance, based on each
MUNICIPALITY'S share of the approved annual budget. Insurance costs
as they relate to insurance coverage shall include premiums and
deductibles. Costs of self-insurance shall include reserves, claims and
damage payments, and administration costs required to maintain self-
lllsurance.
6.
The MUNICIPALITY acknowledges that the COUNTY may, in an effort
to provide the best insurance coverage at the most economical cost,
become a member of the Minnesota Counties Insurance Trust or some
similar organization; and the MUNICIPALITY further acknowledges that
membership in such an organization may be for a fixed minimum term and
may expose the COUNTY to some type of contingent cost liability, such
as debts, obligations and liabilities, in the event that the COUNTY
withdraws its membership. The MUNICIPALITY agrees to reimburse the
COUNTY for the MUNICIPALITY'S pro rata share of any such
contingent cost liability arising during the term of this Law Enforcement
Service Contract and assessed against the COUNTY. Upon notification to
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the COUNTY of any such contingent cost liability, the COUNTY will
notify the MUNICIPALITY in a timely manner.
TERM OF AGREEMENTITERMINATION
1. This agreement shall commence January 1,2004 and shall be in effect
through December 31, 2006. If either party intends not to renew the
agreement at the end of its term, the party must notify the other party and
other MUNICIPALITIES in writing at least nine (9) calendar months prior
to the end of the contract term. If either party has not approved a
successor agreement at the end of the term, the COUNTY will continue to
provide law enforcement services in accordance with this agreement.
2. Either party may terminate this Agreement at the end of a calendar year
and prior to the end of the term ofthe Agreement by notifying the other
party to this Agreement and the other MUNICIPALITIES in writing of
their intent to terminate the Agreement at least nine (9) calendar months
prior to the end of the calendar year.
3.
Notice to the COUNTY shall be given to the County Manager and
Ramsey County Sheriff, and Notice to the MUNICIPALITY shall be
given to the MUNICIPALITY'S City Manager. Notice to the other
MUNICIPALITIES will be given in accordance with the notice provisions
of the contracts between the COUNTY and the other MUNICIPALITIES.
D. COST AND PAYMENT
I. The MUNICIPALITY agrees to pay the COUNTY the actual cost of
providing all services covered by this Agreement. Actual cost shall mean
the MUNICIPALITY'S pro rata share of the COUNTY'S total cost of
providing patrol and police protection services as described in this
Agreement to the MUNICIPALITIES with which the COUNTY has
agreements for the current contract year, including, but not limited to the
following: salaries of employees engaged in performing said services,
including vacation and sick leave; mileage, uniforms; public employees
retirement contributions; workers' compensation, automobile, general
liability and police professional liability insurance costs or the cost of self-
insurance; general overhead, including indirect expenses and supplies,
radio unit expense, and health and welfare expense. The term "costs" as
used herein shall not include items of expense attributable to services or
facilities normally provided or available to all cities within the COUNTY
as part of the COUNTY'S obligation to enforce state law. Computation of
actual costs hereunder shall be made by the Ramsey County Budgeting &
Accounting Division based on information provided by the Sheriff.
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2.
During the term of this Agreement, the COUNTY shall annually submit a
Budget Estimate using the District Plan format for the following year of
services to the MUNICIPALITY no later than August I of the current
year. Said Budget Estimate will be for the limited purpose of better
enabling the MUNICIPALITY to estimate its annual budget and tax levy.
It is understood by the parties to this Agreement that said Budget Estimate
shall in no way prevent the COUNTY from charging its actual costs.
3. If the MUNICIPALITY does not allocate the necessary funding for its
proportionate share of the COUNTY'S Approved Budget to the
MUNICIP ALITIES for a given year, the MUNICIPALITY and the
COUNTY must meet by January 31 of the budget year in question to
review and reach agreement on modifications to service levels provided by
the COUNTY that are consistent with the MUNICIPALITY'S budget and
that recognize the impact ofthese service level changes to other
MUNICIP ALITIES that contract with the COUNTY for these services.
4.
Unless the COUNTY and MUNIClP ALlTY have reached agreement
pursuant to the prior paragraph for a change in the MUNICIPALITY'S
contribution, the COUNTY shall bill the MUNICIPALITY on a monthly
basis in advance in an amount equal to one-twelfth (1112) ofthe Budget
Estimate for services to the MUNICIPALITY. The MUNICIPALITY
shall pay the COUNTY within 45 days ofreceipt of the monthly
statement. At the close of the contract year, the COUNTY will reconcile
the current year Budget Estimate and current year actual costs, shall
provide a copy of the current year actual cost to the MUNICIPALITY, and
shall either give a credit to the MUNICIPALITY or bill the
MUNICIPALITY for additional costs in excess of the Budget Estimate.
E. GENERAL PROVISIONS
I. It is understood that prosecutions for violations of ordinances or state
statutes, together with disposition of all fines collected pursuant thereto,
shall be in accordance with state statutes, state mles, and judicial orders.
2. The Ramsey County Sheriffs Office shall submit to the MUNICIPALITY
quarterly activity reports detailing the activities of the Sheriffs Office
under this agreement within the MUNICIPALITY. Said reports shall
contain, at a minimum, the number of calls answered and the number of
citations issued. However, no information will be provided which would
violate the State Data Practices Act.
3. The MUNICIPALITY may contract with the COUNTY for additional law
enforcement services above and beyond those provided in this agreement.
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Any alterations, variations, modifications, or waivers of provisions of this
Agreement shall only be valid when they have been reduced to writing,
signed by authorized representatives of the COUNTY and the
MUNICIPALITY and attached to the original of this Agreement.
4.
IN WITNESS WHEREOF, the MUNICIPALITY, by resolution duly adopted by
its Council has caused this Agreement to be signed by Beverly Aplikowski, Mayor and
Michelle A. Wolfe, City Manager, and the seal of the MUNICIPALITY to be affixed
hereto on ther.f~ day of~~, 2003, and the COUNTY, by resolution of its
Board of County Commissioners, has caused this Agreement to be signed by the Chair
and Chief Clerk of said Board on the day of ,2003.
COUNTY OF RAMSEY
By:
Chair
Board of Ramsey County Commissioners
By:
Bonnie Jackelen, Chief Clerk
Board of Ramsey County Commissioners
APPROVAL RECOMMENDED:
Bob Fletcher
Sheriff of Ramsey County
APPROVED AS TO FORM:
Assistant Ramsey County Attorney
FUND:
Office of Budget and Accounting
'i 'IEarlh\.Admin',Confracls\L1 W ENFORCEMEl'v'f AGREEMENT 04-06.doc
CITY OF ARDEN HILLS
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B~~\
. Bev~rly lik ski
Mayor
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By.
Michelle A. Wolfe
City Administrator
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~HILLS
CITY OF ARDEN fiLLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
FIRE PREVENTION WEEK AND FIREFIGHTER
APPRECIATION PROCLAMATION
Wbertll5, public Mfetp ill a top prioritp in tbe ~itp of llrllen j{jJillll; anll
Wberta5, llafetp from fire ill inqlortant botb to citi?enllanllloml firefigbterll, IDbo put tbeir
libell on tbe line lDitb eberp rellponlle to fire; anll
Wbereall, rellillentll of llrllen j{jJillli mullt take action to prebent firell anll to protect
tbemlldbell if fire lltrikell; anll
Wbtrt1lJl, alDarenellll of llinqlle llafelp practicell can btlp 10IDer our loml firt lleatb anll injurp
ratell; anll
Wbert1lJl, 1D0rking llmoke alarmll on tberp lebd anlla borne fire elltapt plan allll regular
llrillllare ellllential for eberp boullebolll in llrllen j{jJillll; anll
Wbereall, tbe ~itp of llrllen J!ilillllallll tbe JLake 31obannal101unteer jfire Jlepartment are
joining tbe ~ational jfire ~rotectioll ll1111ociation in teacbing lifellabing mellllagell in conjunction
lDitb jfire ~rebention Week; anll
Wberta5, tbe jfire ~rebention Week 2003 tbeme, "Wben jfire ~trikell: 4@el llElut! ~tap
llElut!" ill an inqlortant remillller for all citi?ellll of llrllen j{jJillll.
We, tbe ~itp ~ouncil of tbe ~itp of llrllell j{jJillll, llo berebp proclaim tbe lDeek of llElctober 5-
11, 2003, all jfire ~rebelltioll Week.
We, tbe ~itp ~OUll(i1 of tbe ~itp of llrllen j{jJillll, furtber proclaim our appreciation to tbe
JLake 31obannal1olnnteer jfire Jlepartment jfirefigbterllanll tbeir familiell for tbeir llellimtellallll
llebotellllerbice to tbe ~itp of llrllen J!ilillllanll JLake 310ballna tlolunteer jfire Jlepartment.
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1In \:Ditness bereof, \:De bereunto set onr baubs tbis 29'b ba!, of :lS>eptember, tbe !,ear t\:Do tbousanb
aull tbree.
\!lbopteb tbis 29" ba!, of :lS>eptember, 2003.
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~~HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
PROCLAMA nON
Wbereall', tbe lS.amsep QCountp librarp spstem serbes ober 220,000 resibeuts lilling in
suburban lS.amsep QCountp bp probibing tbem wilb a wibe range of information anb communitp
resources; anb,
Wbereall', six suburban libraries locateb in tbe cities of ~rben i/!ilills, Jffilaplewoob, Jffilounbs
lliellJ, lS.osebille, ~borebiew, anb Wbile JIilear 1!.ake are part of tbe lS.amsep QCountp 1!.ibrarp
spstem; aub,
Wbereall', plans are unber wap to explore restoring librarp serbices to tbe QCitp 01 ~rben
i/!ilills anb to make librarp improbements tbat responb to increasing communitp bemanbs anb tbe
eller cbanging tecbnologiell; anb,
WberellS', tbe lS.amsep QCountp 1!.ibrarp spstem continuell to grow will) an IS percent
increase in cirtulation anb ober 1.6 million people using tbe libraries in 2002, anb,
Wbereall', JIilooker™, tbe tubblp canine mascot 01 tbe lS.amllep QCountp 1!.ibrarp spstem, can
be seen tbrougbout lS.amsep QCountp communities spreabing tbe jop 01 reabing to people 01 all ages
at communitp anb scbool ebents anb encouraging resibents to support local libraries; anb,
WberellS', tbe lS.amsep QCountp 1!.ibrarp ;Jfounbation, wbicb supports tbe lS.amsep QCountp
1!.ibrarp spstem bp tultibating bonationll anb financial grants, is spousoring tbe fourtb annual
'llraste of JIilooks on ~ollember 15, 2003 at tbe lS.osebille 1!.ibrarp lrom 7:00-10:00 p.m. to
bigbligbt tbe efforts of lS.amsep QCountp 1!.ibrarp emplopees, bolunteers, anb bonors to enricb tbe
local libraries;
~ow. t!Qlerefore, 31, JIilellerlp ~plikowski, Jffilapor of tbe QCitp 01 ~rben i/!ilills, bo berebp
proclaim ~aturbap. ~ollember 15, 2003, to be ~amll'ep ltountp llibrarp ;Jfounbation map in tbe
QCilp 01 ~rben i/!ilills, anb urge all citi,ens 01 ~rben i/!ilills to join witb tbe lS.amllep QCountp 1!.ibrarp
;Jfounbation iu recognition 01 tbe lS.amsep QCountp 1!.ibrarp ll'plltem anb its emplopees, bolunteers,
anb bonors wbo balle contributeb to tbe bital anb important role tbat libraries pIal' in our
communilp lile.
31n witness bereof, 31 bereunto set mp baub tbis 10'" bap of ~obember, tbe pear two tbotlsanb anb
tbree. ..,17 . .
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