HomeMy WebLinkAbout04-27-26-WSMayor:
David Grant
Councilmembers:
Brenda Holden
Emily Rousseau
Tena Monson
Kurt Weber
City Council Work Session
Agenda
April 27, 2026
5:30 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651-792-7800
Website:
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long-standing tradition as a desirable City in which to live, work, and play.
Members of the public may attend a
meeting in -person at City Hall or they
may view the meeting remotely on the
City's website using the below link.
Meetings are also broadcast on Cable
Channel 16 for those that live in Arden
Hills.
https://cityofardenhills.org/320/`Watch-
City-Meetings
Some Councilmembers may be
participating in this meeting by
interactive technology/remotely.
This meeting will be streamed live on local Cable Channel 16 and available for playback on our
website.
CALL TO ORDER
1. PUBLIC INQUIRIES/INFORMATIONAL
This is an opportunity for citizens to respectfully bring to the Council's attention any
items which are relevant to the City. In addressing the Council, you must first state
your name and address for the record. Comments shall be limited to three (3) minutes
or less. Written documents or other materials should be handed to the City Clerk for
distribution to the Council prior to or during the meeting. Council will generally not
respond at the same meeting where an issue is initially raised by a member of the
public but the Council may refer the issue to staff for further research and possible
report or action at a future Council meeting.
2. RESPONSE TO PUBLIC INQUIRIES
3. AGENDA ITEMS
3.A. TRC Amendments Discussion
Kimley-Horn
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
3.13. Public Works CIP Equipment Discussion
David Swearingen, Public Works Director/City Engineer
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
3.C. Adopt -A -Park Discussion
Jess Skalicky, Parks and Recreation Manager
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
3.D. Volunteer Recognition Policy
Julie Hanson, Assistant to the City Administrator/City Clerk
Documents:
MEMO.PDF
ATTACHMENT A.PDF
3.E. Alternative Funding Sources Discussion
Joua Yang, Finance Director
Documents:
MEMO.PDF
ATTACHMENT A.PDF
3.F. F1. Human Rights Commission F2. Immigration Enforcement Discussion
Jessica Jagoe, City Administrator
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
3.G. Code Of Conduct
Jessica Jagoe, City Administrator
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
3.1-1. Rice Creek Commons/TCAAP Discussion
Jessica Jagoe, City Administrator
Documents:
MEMO.PDF
3.1. Agenda Planning
Jessica Jagoe, City Administrator
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
4. COUNCIL/STAFF COMMENTS
ADJOURN
AGENDA ITEM - 3A
MEMORANDUM
DATE: April 27, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Jessica Jagoe, City Administrator
SUBJECT: TCAAP Redevelopment Code Amendments Discussion
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Council should review the memo prepared by Kimley Horn on TCAAP Redevelopment Code
(TRC) Amendments related to Rice Creek Boulevard.
Background
At their March 101h Special Meeting, the Joint Development Authority (JDA) approved a
recommendation directing JDA staff to bring forward to the City of Arden Hills and Ramsey
Cuonty TRC Amendments related to Multi -Use Trails and Street Lighting along Rice Creek
Boulevard.
The City Council will receive a presentation from Kimley Horn on behalf of Ramsey County
pertaining to the multi -use trail and street lighting design elements as outlined in the TRC along
with an overview of supporting details related to the proposed infrastructure improvements
(Attachments A and B).
Council is asked to review and provide feedback to the consultants to help inform an upcoming
land use application from Ramsey County that they will be assisting to prepare for future
consideration of the proposed ordinance amendments.
Budget Impact
N/A
Page l of 2
Attachment
Attachment A: Kimley Horn TRC Amendments Memo
Attachment B: Kimley Horn Presentation
Page 2 of 2
IL ,= RicECRE Attachment A
COUNTY HILLS C O M M O
RCC Proposed Amendments - TCAAP Redevelopment Code
Date: March 6, 2026 — REVISED April 17, 2026
To: John Mazzitello, Larina DeWalt — Ramsey County
From: Eric Fosmo, Michael Kirsch — Kimley Horn
Executive Summary
The City of Arden Hills City Council approved the TCAAP Redevelopment Code (TRC) on July 13, 2015,
with the most recent amendment (Amended Ord. 2024-002) approved on April 8, 2024. The TRC
establishes requirements for the development of the Rice Creek Commons, including the public
infrastructure that will support the development. Section 3.3.d of the TRC summarizes the portions of
the TRC (Table 3-3) that the Joint Development Authority (JDA) is authorized to approve 'Permitted
Adjustments'.
The Rice Creek Commons (fka TCAAP) Public Infrastructure Improvements team has reviewed the TRC
and is requesting an amendment to two (2) design elements where the preferred design alternative will
not meet the TRC written code AND Section 3.3.d does not describe them as "Permitted Adjustments".
This memorandum provides a summary of these items and technical background detailing the
justification for the requested variance/amendment.
The project team has modified the requested amendment language provided in this memo based on
feedback from the February JDA work session meeting. Supporting documents for the lighting
photometrics and design criteria are included in Appendices A-C attached to this memo.
Item #1: Multi -Use Trails along Rice Creek Boulevard (fka Spine Road)
Introduction Statement: The TRC code recommends a minimum 12-foot width for multi -use trails.
Previous designs (2019 plans), Ramsey County standards/precedence, and City standards/precedence
point to multi -use trails at a 10-foot width. The Rice Creek Watershed District's treatment exemption for
multi -use trails and sidewalks is also capped at a 10-foot width which is the principal catalyst for the
requested amendment.
Definitions
Definitions of sidewalk vs Multi -Use Trail vs Shared Use Path:
Shared Use Paths and Multi -Use Trails are interchangeable terminology in the industry and
are intended for multimodal uses and serve a variety of non -motorized uses. Sidewalks are
intended for the use of pedestrians. (MN Statute 169.01 Subd. 75)
Current Applicable Code:
City of Arden Hills Code of Ordinances — Section 1380 Attachment #2 Palette of Open
Space Types, Table "Typical Characteristics"
"g) Multi -use trail along Spine Road or through neighborhoods: Paved trail with frequent
gathering spaces and regular landscaping. Standards - Min. Width 12 feet"
Amended Aoplicable Code (Proposed):
City of Arden Hills Code of Ordinances — Section 1380 Attachment #2 Palette of Open
Space Types, Table "Typical Characteristics"
"g) Multi -use trail through neighborhoods: Paved trail with frequent gathering spaces and
regular landscaping. Standards - Min. Width 12 feet"
Multi -use trail along Spine Road (Rice Creek Boulevard): Paved trail with frequent gathering
spaces and regular landscaping. Standards - Min. Width 10 feet"
Practical Difficulty of meeting TRC (Current Applicable Code):
Rice Creek Watershed District Requirements:
The Rice Creek Watershed District Rules provide an exception which excludes stormwater
treatment volume requirements for any trails that are 10 ft or less that are also bordered by
down -gradient vegetation or vegetated filter strip of at least 5 ft (Rule CStormwater
Management, 12 Exceptions (b)). The Rice Creek Boulevard right-of-way contains adequate
space for a vegetated filter strip for the project to take advantage of this exception.
Construction of 12-foot trails would require the project to apply the regular treatment
standards as described Under Rule 6 of the Watershed District Rules for the entirety of the
12-feet of impervious surface created by the trail. The requirement stipulates 1.1-inches of
treatment volume over new impervious surfaces. This results in additional 1,100 cubic yards
of required stormwater treatment volume.
Cost Implications:
The construction of the additional trail width results in additional project construction costs
for the additional trail width and stormwater treatment volume. Sufficient space does exist
within the Natural Resources Corridor to provide the treatment volume; however, it does
reduce capacity for future developments within Rice Creek Commons. A summary of those
impacts is provided below:
Estimated Cost for Additional Trail Width: $500,000
Estimated Cost forAdditional Stormwater Treatment: $125,000
Additional Treatment Volume Required: 1,100 CV
Acreage needed forAdditional Treatment Volume: 0.40Acres
Design Standards/Justification for Proposed Code Amendment:
County Precedence:
Ramsey County has a general precedence that shared use paths and trails are built to a
standard width of 8ft when running adjacent to County roadways and 10ft where
disconnected from adjacent roadways. The adjacent 'Rice Creek North Regional Trail' is
constructed to a 10-foot width.
City Standards:
For trail located outside of Rice Creek Commons, the City of Arden Hills standards for multi-
use trails call for a minimum 8-foot width. The applicable language within the Arden Hills
Public Works Design Manual (Draft), Street Section, Item 19 states:
Kimley >>> Horn
"When trails are proposed, trails shall be constructed of bituminous with a minimum width
of 8-feet and minimum thickness of 3-inches with an aggregate base thickness of 6-inches."
MnDOT Guidance and PROWAG Requirements:
MnDOT's Bikeway Facility Design Guide provides
recommended multi -use trail widths for various
purposes. The manual provides a minimum of 10ft in
unconstrained areas for a Two -Way multi -use trail.
This width allows for a bicyclist traveling single file to
pass someone coming from the opposite direction
without conflict, or for two bicyclists to ride
comfortably side -by -side, effectively a "two-lane" path
(per MnDOT Bikeway Facility Design Guide —see 5-4
for figure 1).
Additionally, A 10ft wide shared use path meets the
minimum width requirements for Pedestrian Access
Route (per ADA and Public Right -of -Way Accessibility
Guidelines (PROWAG)) governed under the Americans
with Disabilities Act (ADA).
Past RCC (fka TCAAP) Precedence:
2 ft, 5 R preferred 10-15 N 2 ft, 5 k preferred
EXHIBIT 51: Two Way Shared Use Path Dimensions
TYPICAL TWO-WAY HIGH VOLUME
SHARED USE PATH SHARED USE PATH
�®
'Constrained minimum should only be applied for short distances with
physical constraints
**Either a high volume of bicycle traffic or a high percentage of pedestrian
The past design plans, dated 2019, had also planned for 10ft wide multi -use trails
throughout the project including all Natural Resource Corridor Trails, Spine Road Trails, and
the Re -meander Trail under the future Bridge. See figure 2 for details.
CLEAR CLEAR
ON 0' ON
i.OtS
6' TOPSOIL 6" TOPSOIL
AND SEED INSET D AND SEED
TYPICAL SECTION 10' TRAIL
NATURAL RESOURCE CORRIDOR TRAIL
NATURAL RESOURCE CONNECTOR TRAIL
SPINE RD TRAIL CONNECTOR
RICE CREEK REMEANDER TRAIL
THUMB RD TRAIL CONNECTOR
Kimley Morn
Item #2: Street Lighting along Rice Creek Boulevard
Introduction Statement: The TRC's guidance, as currently written, would either direct the design to
include no lighting along Rice Creek Boulevard or alternatively, if lighting is provided, it is required to be
at a spacing (40-ft) that is much closer than is typical or desirable for this type of road. The requested
amendment would enable appropriate spacing of lighting.
Current Applicable Code:
TRC Section 10.5, Street Lighting
"Street lighting should be provided on Spine, Town, Collector and Collector with Trail roads.
Refer to Arden Hills Public Works Design Manual for lighting palette. The following standards
should apply for pedestrian scale lighting:
(a) Vehicular lighting shall be a maximum of thirty feet (30') in height and pedestrian -
oriented lighting a maximum of eighteen feet (18') in height.
(b) Streetlights shall be placed at an average of forty feet (40') on center, approximately
three (3) feet behind the back of curb, aligned with street trees, and where street trees
are planted."
Amended Applicable Code (Proposed):
TRC Section 10.5, Street Lighting
"Street lighting should be provided on Spine, Town, Collector and Collector with Trail roads.
Refer to Arden Hills Public Works Design Manual for lighting palette. The following standards
should apply for pedestrian scale lighting:
(a) Vehicular lighting shall be a maximum of thirty feet (30') in height and pedestrian -
oriented lighting a maximum of eighteen feet (18') in height.
(b) All lighting shall be placed at spacing adequate to meet Recommended Footcandle
Levels as established in Section 4.1.1.3 of the MnDOT Roadway Lighting Design Manual.
(c) Vehicular lights shall be placed approximately three (3) feet behind the back of curb.
(d) Pedestrian -oriented lights shall be placed approximately two (2) feet away from
sidewalks or trails within proposed green space and outside of required clear zones"
Practical Difficulty of meeting TRC (Current Applicable Code):
No Lighting along Rice Creek Boulevard:
As written, the applicable code appears to allow for an approach where no lighting would be
required along Rice Creek Boulevard. However, this approach would not be consistent with
best safety practices nor City/County design precedence at the proposed roundabout
intersections. The need to provide intersection lighting does not allow for compliance with
the TRC through providing no lighting along Rice Creek Boulevard.
Providing Lighting (per TRC) along Rice Creek Boulevard:
The applicable code (as provided above) would require streetlights to be installed at an
average of 40-foot on center for the length of the Rice Creek Boulevard Corridor. Application
of this standard would require the installation of approximately 200 streetlights, estimated
to cost $2,000,000. A more context appropriate approach to streetlight spacing (-200-ft)
Kimley >>> Horn 4
would reduce the number of streetlights to approximately 40 lights, or $400,000 in
estimated construction costs.
Additional Construction Cost: $1,600,000*
*Table 3.3 of the TRC does allow for adjustments to the applicable code of up to 10%.
Maximizing the permitted adjustment would reduce the required streetlights to 180 lights.
In this scenario the additional construction cost is reduced to $1,400,000.
In addition to the initial capital investment of installing the streetlights, long-term
maintenance and operation costs should also be considered. Maintenance and operations
costs would be proportionally (per light) more expensive for the more intensive lighting
approach.
Design Standards/Justification for Proposed Code Amendment:
Roundabout Lighting: MnDOT and FHWA design guidance recommends that all
roundabouts be lit to provide adequate visibility for all modes of transportation during non -
daylight hours. This guidance is consistent with past precedence for roundabouts
constructed by Ramsey County and the City of Arden Hills.
Vehicular Lighting: Street lighting is designed based on various physical factors of the
lighting pole, trajectory, and luminaire intensity. The City of Arden Hills Public Works Design
Manual (Draft) specifies the light type and design parameter for the lighting to be installed
along Rice Creek Boulevard. Application of MnDOT photometrics design guidance, the
specified lighting units would result in recommended spacing of approximately 200-ft.
Detailed design of the lighting system would prioritize light locations at intersections and
pedestrian crossings which reduce the space between lights in those locations. The
following information is attached to this memo in the appendices providing further detail of
the vehicular lighting design:
• Appendix A: Photometric layouts for 40-ft vehicular lighting per current TRC code.
Appendix B: Photometric layouts for the proposed vehicular lighting meeting
standards established in the MnDOT Roadway Lighting Design Manual.
The table below summarizes the design criteria of the MnDOT Roadway Lighting Design
Manual and the performance of each of the two options against the standards.
Design Alternative
Minimum Avg
Design Avg
Minimum
Design
Illuminance
Illuminance
Uniformity
Uniformity
(Fc)
(Fc)
(Avg/Min)
(Avg/Min)
40-ft Light Spacing (Current TRC)
1.0
7.32-8.11
4.0
1.29-1.44
Proposed Light Spacing (MnDOT)
1.0
1.05-1.20
4.0
3.0-3.5
Local Area Precedence (Vehicular Lighting): The following corridors/intersections have been
constructed with streetlighting within the project vicinity. Design parameters for those
systems are provided for reference.
Kimley >>> Horn
Rice Creek Parkway (County Road I to County Road J)
Light Type Comparison: Shorter, more decorative luminaire
Light Spacing: Approximately 200 feet
Speed Limit: 30 mph
Snelling Avenue/County Road E Roundabout
Light Type Comparison: Similar height and luminaire
Light Spacing: Lights at all intersection quadrants, 140-200 feet exiting RAB
Speed Limit: 25-35 mph, 45 mph north on Snelling Ave
Pedestrian Orientated Lighting: The current TRC does not specifically require the
installation of pedestrian oriented lighting but does establish design and spacing
requirements if it is installed. The proposed TRC amendment language references the
MnDOT Roadway Lighting Design Manual which also provides guidance for pedestrian -
oriented lighting. The resultant spacing of the pedestrian -oriented lights would be
approximately 50-ft. Appendix C is attached to this memo providing photometric layouts for
the potential pedestrian -oriented lights meeting MnDOT Roadway Lighting Design Manual
standards. The table below summarizes the design criteria and performance of the lighting
shown in Appendix C.
Minimum Avg
Design Avg
Minimum
Design
Illuminance
Illuminance
Uniformity
Uniformity
(Fc)
(Fc)
(Avg/Min)
(Avg/Min)
Pedestrian Light Spacing (MnDOT)
2.0
2.15-2.16
3.0
1.43-1.44
Kimley >>> Horn
APPENDIX A
Lighting Photometric Layouts
40-ft Vehicular Light Spacing (Per Current TRC)
Kimley >>> Horn
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A AL
AGENDA ITEM - 3B
75 Years
MEMORANDUM
DATE: April 27, 2026
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, City Administrator
FROM: David Swearingen, P.E. Public Works Director / City Engineer
Jeff Frid, Public Works Superintendent
SUBJECT: Arden Hills Public Works Capital Equipment Discussion
Council Should Consider
Council should consider providing staff direction on future planning related to Public Works
Capital Equipment recommendations and purchases.
Background
The City Council and City Staff requested to discuss the Public Works Capital Equipment
recommendations and purchases ahead of the CIP budget cycle discussions.
Currently, Public Works manages replacement recommendations of all equipment and vehicles
by following the replacement cycle guidelines table (Attachment A), evaluating each item as it
comes within its replacement window, and producing a condition rating to assist in prioritization
(Attachment B). Staff then enter the recommended replacement year into the CIP. The Finance
Director provides feedback on the recommended timeline related to the fund balance, and Public
Works staff make adjustments as necessary, and the final recommendation is brought to Council
for consideration.
Traditionally, factors that are considered important when recommending replacement of
equipment have been maintaining a higher trade-in or auction value, reliability of uninterrupted
service to the community, taking advantage of warranty periods, and avoiding higher repair costs
before they happen.
Page 1 of 3
Discussion
Attachment C is an updated version of the Equipment/Vehicle CIP, which would be proposed for
the upcoming 2027-2031 CIP. The equipment recommendations are what Public Works staff
consider essential to maintain operations in the City.
A significant change Public Works is proposing is to remove the 2000 Case Backhoe — Asset
85204 from the fleet. This equipment was previously scheduled for replacement in 2027 at a
value of $172,000. Public Works staff believe this would be possible if the 1993 Case Loader w/
plow was replaced in 2027 and the 2011 Bobcat Mini -Excavator was replaced in 2028. A more
detailed justification is provided in Attachment D.
Attachment E is a spreadsheet that includes a survey of surrounding Ramsey County cities,
including Arden Hills, inquiring about front-end loader information. Every City, except Falcon
Heights, owns at least 1 front-end loader, with the oldest model being a 2007 John Deere
compared to Arden Hills' 1993 Case. Arden Hills' Public Works staff maintains that the front-
end loader is an essential piece of equipment for operations and strongly advises against
removing this type of equipment from the fleet, and urges the City Council to prioritize the
immediate replacement of the existing 1993 Case Loader before significant mechanical failure,
resulting in loss of essential City services. It is of the Public Works staff's professional opinion
that the idea of the 2000 Case Backhoe taking place of the front-end loader is not feasible to
handle all of the duties the front-end loader is responsible for, as listed in Attachments D & E.
Attachment F is a memorandum dated March 4, 2026, from White Bear Township, whose staff
followed a similar process to replace their Front End Loader. The Caterpillar 926 Loader is the
same model being proposed by Arden Hills Public Works. Within Attachment E, 3 other cities
own a Caterpillar 926.
Staff is looking for feedback from the City Council related to the proposed 2027-2031 CIP
Equipment schedule and for future planning processes to ensure staff provides the Council with
desirable recommendations and efficiency.
Budget Impact
The Equipment & Building Replacement Fund will begin 2027 with a balance of $835,491.
Under the proposed 2027-2031 schedule, the fund is expected to remain solvent, decreasing to an
ending fund balance of $237,688 by 2031. This planned drawdown is driven by the following:
Revenues (Sources):
• Property Tax levy. Maintained at the 2026 level of $100,000 annually.
• Utility Fund Transfers. Maintained at the 2026 level of $300,000 annually.
• Trade -In Values. Estimated based on current replacement costs.
Expenditures (Uses):
• Fleet and Equipment. Replacements average $445K annually.
• Facilities. Building costs incorporate the May 2025 Reserve Advisors Study,
including:
0 2027: Hydraulic elevator system, furnishings, and security system
0 2029: City Hall air handlers
0 2030: City Hall roof, entrance canopy and masonry, and concrete
flatwork
Page 2 of 3
Attachments
Attachment A
— Equipment replacement cycle guidelines
Attachment B
— Equipment condition rating guidelines
Attachment C
— Proposed 2027-2031 CIP Equipment schedule
Attachment D
— Heavy Equipment justification details
Attachment E
— Front-end loader research of Ramsey County cities
Attachment F —
White Bear Township Front End Loader memo
Page 3 of 3
Attachment A
Arden Hills Equipment Replacement Guidelines
5-7 Year Cycle
Weed Trimmers, Push Type Lawn Mowers, Walk behind Snow Blower, handheld
blower, Toolcat, Zero Turn Mowers
8-10 Year Cycle
Pick-up Trucks, Power Hedge Trimmer, Back Pack Blowers, Power Pole Pruner, Large
Area Mower
10-12 Year Cycle
1-Ton Dump Trucks, City Hall Vehicles, Asphalt Hot Box, Large Dump Truck
13-15 Year Cycle
Skid Steer, J Tamper, Plate Compactor, Chain Saws, Chop Saws, Cement Mixer, Turf
Utility Carts, Small Generators
15-17 Year Cycle
Street Sweeper, Tanker Truck, Asphalt Roller, Backhoe, Misc. Pumps, Sewer Camera
Trailer, Brush Chipper, Trailers
18-20 Year Cycle
Pavement Saw, Large Air Compressor, Trench Box
20-22 Year Cycle
Sewer Jetter-Vac Combo, Mini Ex
20-25 Year Cycle
Front End Loader, Sewer Easement Machine, Aerator
25+ Year Cycle
Large Generators, Turf Sweeper
Attachment B
Fleet CEP Points Replacement Guidelines
Factor
Points
Age
One point for each year of chronological age, based on in-service date.
On Road Vehicles and Equipment = One point for each 10,000 miles
Miles/Hours
Off Road Equipment = One point for each 1000 hours of use on over 150 horsepower diesel
engines or one point for each 200 hours of use on under 150 horsepower diesel engines
1, 3 or 5 points are assigned based on the type of service that vehicle receives. For instance,
Types of Services
a police patrol car would be given a 5 because it is in severe duty service. In contrast, an
administrative sedan would be given a 1.
Points are assigned as 1, 3, or 5 depending on the frequency that a vehicle is in the shop for
Reliability
repairs. A 5 would be assigned to a vehicle that is in the shop two or more times per month on
average, while a 1 would be assigned to a vehicle in the shop an average of once every three
months or less.
1 to 5 points are assigned based on total life M&R costs (not including repair of accident damage).
Maintenance &
A 5 is assigned to a vehicle with life M&R costs equal to or greater than the vehicle's original
Repair Costs
purchase price, while a 1 is given to a vehicle with life M&R costs equal to 20% or less of its
original purchase cost.
Condition
This category takes into consideration body condition, rust, interior condition, accident history,
anticipated repairs, etc. A scale of 1 to 5 points Is used with 5 being poor condition.
Point Ranges:
Under 18 points Condition I Excellent
18 to 22 points Condition II Good
23 to 27 points Condition III Qualifies for replacement
28 points and above Condition IV Needs immediate consideration
Examples:
The prime mover is ten years old and has 80,000 miles, is in good condition, has good reliability, and has repair
costs less than 20% of its purchase price.
Points would be assigned as follows:
• Age = 10 points
• Mileage = 8 points
• Type of service (severe) = 3 points
• Reliability = 1 point
• M&R costs = 1 point
• Condition = 1 point
• Total= 24 points
The white rescue style truck is twenty years old and has 20,000 miles, is in good condition, has good reliability, and
has repair costs less than 20% of its purchase price.
Points would be assigned as follows:
• Age = 20 points
• Mileage = 2 points
• Type of service (severe) = 3 points
• Reliability = 1 points
• M&R costs = 1 points
• Condition = 1 points
• Total = 28 points
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2027 through 2031
Capital Improvement Plan
Arden Hllls, MN
Projects
By Funding Source
Source
Project# Priority
2027 2028
2029
2030
2031 Total
Equipment/Building Replacement Fund
Replace 1993 Case 621 Loader
25-Eqp-001
275,000
275,000
#103
Replace 2009 Sterling Acterra
Truck #431
27-EgpV-001
3
139,135
139,135
City Hall Elevator
27-BLDG-001
4
103,507
103,507
City Hall Furnishings
27-BLDG-002
4
21,342
21,342
City Hall Security System
27-BLDG-003
4
16,006
16,006
Replace 2017 Mack Plow/Wing/
Dump Truck #123
28-EgpV-001
5
154,500
172,700
327,200
Replace 2015 Ford F-450 Plow/
27-EgpV-003
2
120,000
120,000
Dump Truck #320
Replace 2011 Bobcat E50 Compact
28-Eqp-005
2
105,000
105,000
Excavator#85214
Replace 2016 F-350 Pickup w/
Liftgate #455
27-EgpV-002
4
74,975
74,975
Replace 2013 Ford Escape #504
26-EgpV-003
33,500
33,500
Replace Bobcat Snowblower 84"
28-Eqp-001
3
7,270
7,270
#118
Replace 2016 Stepp Asphalt Patch
Trailer #121
28-Eqp-004
3
70,000
70,000
Air Handler/HVAC Maintenance
29-BLDG-001
5
59,781
59,781
Replace 2023 Bobcat Toolcat
29-Eqp-004
2
50,000
50,000
#85478
Replace 2012 Workman #445
29-Eqp-003
3
35,550
35,550
Replace 1998 Tow Behind Air
28-Eqp-003
3
34,550
34,550
Compressor #107
Replace 2019 Bobcat Miller/Planer
29-Eqp-002
3
16,480
16,480
#129
Replace Snowblower 72" #468
29-Eqp-001
4
8,240
8,240
Replace 2009 Husqavarna
28-Eqp-002
3
7,800
7,800
Pavement Saw #113
City Hall Roof
30-BLDG-001
3
410,278
410,278
City Hall Entrance Canopy &
Masonry Replacements
30-BLDG-002
4
102,604
102,604
Emergency Generator
Replacement Schedule
27-Eqp-004
2
60,000
60,000
Replace 2025 Bobcat Toolcat
30-Eqp-004
3
50,000
50,000
#85484
Replace 2016 Workman #456
30-Eqp-002
3
36,050
36,050
Replace 2 Toro Zero Turn Mowers
30-Eqp-005
3
28,000
28,000
Asset 85485, 85486
Concrete Flatwork, Partial
30-BLDG-003
5
7,940
7,940
Replace Hotsy Pressure Washer
30-Eqp-001
4
5,150
5,150
#470
Replace 2018 Bobcat Skid Steer
31-Eqp-002
3
70,000 70,000
#85460
Replace 2019 Ford F350 Crew Cab
29-EgpV-002
4
63,000 63,000
w/Tommygate #85323
Replace 2020 Bobcat Toolcat #461
25-Eqp-004
2
57,400 57,400
Replace 2020 Ford F-150 #603
31-EgpV-002
3
36,350 36,350
Replace 2018 Ford Escape #85505
31-EgpV-001
36,200 36,200
Trade in Program Toro Z Mowers
25-Eqo-001
3
32,741 32,741
#473 & #474
Produced Using Plan -It CIP Software
Page 1 / 2
Source Project # Priority 2027 2028 2029 2030 2031 Total
31,350
Replace 2019 Ford F-150 Ext Cab
28 EgpV-002 3
#601
Retaining Wall 31-BLDG-001 5
31,350 31,350
23,694 23,694
Replace 2016 Trailer Tilt Deck for
31-Eqp-001 3 10,360 10,360
Mowers #85454
Equipment/Building Replacement Fund Total 554,990 495,245 455,101 700,022 392,445 2,597,803
GRAND TOTAL 554,990 495,245 455,101 700= 39Z445 2,597,803
Produced Using Plan -It CIP Software
Page 2 / 2
2027 thru 2031
Capital Improvement Plan
Arden Hllls, MN
Project # 28-EgpV-001
Project Name Replace 2017 Mack Plow/Wing/Dump Truck #123
Total Project Cost $362,200
Type Equipment
Priority 5 Future Consideration
Useful Life 10 years
Description
Vehicle #123 - 2017 Mack Single Axle Plow Wing Dump Truck (streets)
Mileage 19,318
Hours 1873
Department
Equipment
Category
Vehicles
Status
Active
TCAAP
No
justification
Due to long lead times for specifying, ordering and taking delivery, staff recommends ordering the plow truck chassis in 2027 and doing the build out in 2028. This
will provide time to take delivery of a finished truck by 2029, making the current one 12 years old.
Fleet CEP Points Replacement Guidelines Rating is 19.8 (Good condition)
Repair costs for parts and labor:
Total PM Repair
2019 - $3,206;
2020 - $4,557;
2021 - $9,092;
2022 - $8,443;
2023 - $7,394;
2024 - $5,022; $1,022; $4,000
2025 - $2,362; $462; $1,900
2026 TBD
Prior Expenditures 2027 2028 2029 2030 2031 Total Future
0 Equip/Vehicles/Furnishings 0 154,500 207,700 0 0 362,200 0
Total 0 154,500 207,700 0 0 362,200
Prior Funding Sources 2027 2028 2029 2030 2031 Total Future
0 Equipment/Building Replacement 0 154,500 172,700 0 0 327,200 0
Fund
Trade -In Value 0 0 35,000 0 0 35,000
Total 0 154,500 207,700 0 0 362,200
Budget Impact
Reduce repair and maintenance costs and improve reliability of our primary snow removal equipment.
Produced Using Plan -It CIP Software Page 1 / 29
2027 thru 2031
Capital Improvement Plan
Arden Hllls, MN
Project #
27-Eqp-004
Project Name
Emergency Generator Replacement Schedule
Total Project Cost
$325,000 Department
Equipment
Type
Equipment Category
Equipment: Public Works
Priority
2 Very Important Status
Active
Useful Life
20 years TCAAP
No
Description
The water department,
sewer department, and city hall standby power (EOC) utilizes a total of 4 standby generators ranging in model years (1999-2005). This
equipment is in need of
a replacement schedule. Estimated auction return is $5,000 each.
justification
Due to the emergency needs, factors like outdated technology, parts availability, dependability, and repair costs are taken into account with the replacement plan.
Additionally, stationary mount natural gas fueled generators are much more efficient and do not suffer from the reliability issues seen with diesel fueled units. PW
plans to replace generators on a priority basis.
Analysis of emergency operations is being completed in 2026 for strategic planning/ generator replacements.
2025- $$6,530 for preventative maintenance.. (4 units)
Prior
Expenditures
2027
2028
2029
2030
2031
Total
Future
0
Equip/Vehicles/Furnishings
75,000
125,000
0
125,000
0
325,000
0
Total
75,000
125,000
0
125,000
0
325,000
Prior
Funding Sources
2027
2028
2029
2030
2031
Total
Future
0
Sanitary Sewer Utility Fund
70,000
0
0
60,000
0
130,000
0
Water Utility Funds 0 120,000 0 0 0 120,000
Equipment/Building Replacement
0 0 0 60,000 0 60,000
Fund
Trade -In Value 5,000 5,000 0 5,000 0 15,000
Total 75,000 125,000 0 125,000 0 325,000
Produced Using Plan -It CIP Software Page 2 / 29
2027 thru 2031
Capital Improvement Plan
Arden Hllls, MN
Project # 25-Eqp-001
Project Name Replace 1993 Case 621 Loader #103
Total Project Cost $300,000
Department Equipment
Type Equipment
Category Vehicles
Priority n/a
Status Active
Useful Life 20 years
TCAAP No
Description
Vehicle #103 - 1993 Case 621 Loader & Plow Total Hours 3,683
Hour gauge: 2018 - 3,073; 2019 - 3,344; 2020 - Not available; 2021 - 3,438; 2022 - 3,50;1 2023 - Not available; 2024 - 3,630; 2025 - Current 3,772
New Loader estimate - $225,000
Frontwing /Plow - $75,000
justification
Vehicle will be 34 years old.
This piece of equipment is used year round for loading trucks, stock pile management, and is a backup to our snow plow fleet. Also, during emergencies, it is used
for clearing trees to open roadways and access utilities. Due to its age, this loader is showing deterioration and some significant corrosion. Replacement parts are
hard to find and equipment is at end of life for wiring, hoses, and hydraulic seals. Downtime is increasing with constantly repairing fluid leaks from old lines and
broken fittings. Staff recommends replacement in 2026.
Fleet CEP Points Replacement Guidelines Rating is 63.5 (Needs immediate consideration)
Parts and labor costs:
Total PM Repairs
2019 - $1,652
2020 - $2,361
2021 - $5,150; $1,070; $4,080
2022 - $2,220; $2,220; $0
2023 - $0
2024 - $3,766; $0 $3,766 (2 weeks of total downtime)
2025- $2,745 $625 $2,120 (2 weeks of total downtime)
2026 (April)
Duties for Loader: Snow plowing, Wing back banks, Bucket snow in cul-da-sacs, PW shop materials handling, Storm damage management, Tree debris
management at the Old Shop property,Stuck equipment recovery.
Prior Expenditures 2027 2028 2029 2030 2031 Total Future
0 Equip/Vehicles/Furnishings 300,000 0 0 0 0 300,000 0
Total 300,000 0 0 0 0 300,000
Prior Funding Sources 2027 2028 2029 2030 2031 Total Future
0 Equipment/Building Replacement 275,000 0 0 0 0 275,000 0
Fund
Trade -In Value 25,000 0 0 0 0 25,000
Total 300,000 0 0 0 0 300,000
Produced Using Plan -It CIP Software Page 3 / 29
2027 thru 2031
Capital Improvement Plan
Arden Hllls, MN
Project # 27-EgpV-001
Project Name Replace 2009 Sterling Acterra Truck #431
Total Project Cost $303,635
Department
Equipment
Type Equipment
Category
Vehicles
Priority 3Important
Status
Active
Useful Life 10 years
TCAAP
No
Description
Replace 20091,500 gallon tanker truck used for watering, sweeping, dust control and rink flooding. Mileage 27,400
** This equipment was ordered by Council approval on xx, 2025.
**Delivery of chassis will be received in 2026; Buildout invoices will occur in 2027.
justification
Current vehicle will be 18 years old in 2027. Corrosion due to winter operations and availability of parts.
Fleet CEP Points Replacement Guidelines Rating is 31.75 (Needs immediate consideration)
Parts and labor costs:
2018 - $2,112
2019 - $2,618
2020 - $3,303
2021 - $2,060
2022 - $5,613 - PM: $600; Repairs $5,013
2023 - $ 323 - PM: $323; Repairs $0
2024 - TBD
Duties: Watering trees/gardens Filling garden barrels Assisting with sewer cleaning operations Pressure washing water source Rink flooding Assist with street
sweeping
Prior Expenditures 2027 2028 2029 2030 2031 Total Future
144,500 Equip/Vehicles/Furnishings 159,135 0 0 0 0 159,135 0
Total 159,135 0 0 0 0 159,135
Prior Funding Sources 2027 2028 2029 2030 2031 Total Future
144,500 Equipment/Building Replacement 139,135 0 0 0 0 139,135 0
Fund
Trade -In Value 20,000 0 0 0 0 20,000
Total 159,135 0 0 0 0 159,135
Produced Using Plan -It CIP Software Page 4 / 29
2027 thru 2031
Capital Improvement Plan
Arden Hllls, MN
Project # 27-EgpV-003
Project Name Replace 2015 Ford F-450 Plow/Dump Truck #320
Total Project Cost $146,000
Department
Equipment
Type Equipment
Category
Vehicles
Priority 2 Very Important
Status
Active
Useful Life 10 years
TCAAP
No
Description
Replace 2015 Ford F-450 Plow/ Dump Truck. This replacement would include plow, dump
body and salt spreader
with related controls.
Mileage: 36,241
Hours 3494
Estimated auction return $25,000
justification
This truck is a primarily used year round for street route snow plowing, park maintenance, surface water repairs, and miscellaneous utility projects. A 12 year
replacement cycle is recommended for reliability and maximizing return on investment.
Fleet CEP Points Replacement Guidelines Rating is 28.5 (Needs immediate consideration)
Repair costs through 2019-2023 total - $9,850
PM Repairs
2024 - $1,327; $695; $632;
2025; $470 $2,182;
2026 TBD
Prior Expenditures 2027 2028 2029 2030 2031 Total Future
0 EquipNehicles/Furnishings 0 146,000 0 0 0 146,000 0
Total 0 146,000 0 0 0 146,000
Prior Funding Sources 2027 2028 2029 2030 2031 Total Future
0 Equipment/Building Replacement 0 120,000 0 0 0 120,000 0
Fund
Trade -In Value 0 26,000 0 0 0 26,000
Total 0 146,000 0 0 0 146,000
Budget Impact
Reduced repair and maintenance costs.
Produced Using Plan -It CIP Software Page 5 / 29
2027 thru 2031
Capital Improvement Plan
Arden Hllls, MN
Project # 28-Eqp-005
Project Name Replace 2011 Bobcat E50 Compact Excavator #85214
Total Project Cost $130,000 Contact
Public Works Director
Department Equipment Type
Equipment
Category Equipment: Public Works Priority
2 Very Important
Status Active Useful Life
15 years
Description
The compact excavator is used within all departments of PW but primarily used in surface water. Excavation of small structures for maintenance and repair.
Current hours- 1200
justification
The need for a longer boom reach and larger lifting capacity has been found. The compact excavator has taken the place of the 2000 Case backhoe for our current
PW operations. Staff recommends replacement of the existing compact excavator with a slightly larger model. This new excavator would replace our current 2000
Case backhoe and the 2011 Bobcat compact excavator.
Prior Expenditures 2027 2028 2029 2030 2031 Total Future
0 Unassigned
0
130,000
0
0
0
130,000 0
Total
0
130,000
0
0
0
130,000
Prior Funding Sources
2027
2028
2029
2030
2031
Total Future
Equipment/Building Replacement
0
0
105,000
0
0
0
105,000 0
Fund
Trade -In Value
0
25,000
0
0
0
25,000
Total 0 130,000 0 0 0 130,000
Produced Using Plan -It CIP Software Page 6 / 29
2027 thru 2031
Capital Improvement Plan
Arden Hllls, MN
Project # 28-Eqp-004
Project Name Replace 2016 Stepp Asphalt Patch Trailer #121
Total Project Cost $95,000 Department
Equipment
Type Equipment Category
Equipment: Public
Works
Priority 3Important Status
Active
Useful Life 10 years TCAAP
No
Description
Replace 2016 Stepp Asphalt Patch Trailer. Estimated auction return - $25,000
justification
The patch trailer is used for street maintenance operations. This equipment will be
12 years old in 2028,
near the end
of its useful life
and also with a relatively
high auction return.
Fleet CEP Points Replacement Guidelines Rating is 22 (Good condition)
Preventative maintenance and repair costs:
Repair costs between 2019- 2022- $4,665
PM Repairs
2023 - $554 $150
2024 - $45 $0
2025-115 $0
2026-TBD
Prior Expenditures 2027 2028
2029
2030
2031
Total Future
0 EquipNehicles/Furnishings 0 0
95,000
0
0
95,000 0
Total 0 0
95,000
0
0
95,000
Prior Funding Sources 2027 2028
2029
2030
2031
Total Future
Equipment/Building Replacement
0 0 0
Fund
70,000
0
0
70,000 0
Trade -In Value 0 0
25,000
0
0
25,000
Total 0 0
95,000
0
0
95,000
Produced Using Plan -It CIP Software Page 7 / 29
2027 thru 2031
Capital Improvement Plan
Arden Hllls, MN
Project #
27-EgpV-002
Project Name
Replace 2016 F-350 Pickup w/Liftgate #455
Total Project Cost
$84,975
Type
Equipment
Priority
4 Less Important
Useful Life
10years
Description
Vehicle #455 - 2016 Ford F-350 Crew Cab with Liftgate (parks).
VIN # 3955
Current Mileage: 64,300
Hours- 5,978
Department
Equipment
Category
Vehicles
Status
Active
TCAAP
No
justification
The crew cab truck is used year round for efficiency with more staff seating. Seasonal staff can utilize one truck for up to 4 people. Due to rising repair costs, the
recommendation is to replace at 10 years.
Fleet CEP Points Replacement Guidelines Rating is 23.1 (Qualifies for replacement)
Parts and labor costs:
2019 - $ 965;
2020 - $ 486;
2021 - $1,200;
2022 - $1,408;
2023 - $ 435;
2024-$4,865; $721; $4,144
2025 - $45 pm
2026- TBD
Prior Expenditures
2027 2028 2029 2030 2031 Total Future
0 Equip/Vehicles/Furnishings 0 84,975 0 0 0 84,975 0
Total 0 84,975 0 0 0 84,975
Prior Funding Sources 2027 2028 2029 2030 2031 Total Future
0 Equipment/Building Replacement 0 74,975 0 0 0 74,975 0
Fund
Trade -In Value 0 10,000 0 0 0 10,000
Total 0 84,975 0 0 0 84,975
Budget Impact
Reduce maintenance and repair costs.
Produced Using Plan -It CIP Software Page 8 / 29
2027 thru 2031
Capital Improvement Plan
Arden Hllls, MN
Project # 25-Eqp-004
Project Name Replace 2020 Bobcat Toolcat #461
Total Project Cost $162,400
Department
Equipment
Type Equipment
Category
Equipment: Public Works
Priority 2 Very Important
Status
Active
Useful Life 5 years
TCAAP
No
Description
Replace 2020 Bobcat Toolcat #461. Hours 705 Estimated auction return $25,000 Equipment may need to be replaced in 6 years. Parts & Labor Costs: PM Repairs
2023 - $1,725 $1,123 $602 2024 - $2,030 $190 $1,840
justification
PW currently owns 2 Toolcat's and the primary purpose is snow removal along sidewalks and park trails. During the winter months, the machines are cleaned but
salt and the heavy load out on the machine equates to costly repairs and down time. The machine is also used in the summer months on a weekly basis.
Equipment repair costs from 2020-2024 total - $6,934 Toolcat Duties: Daily rink cleaning/snow removal Snow removal sidewalks/trails citywide Push back snow
banks Trail sweeping Fertilizing Weed management/spraying Tree removal operations PW shop material handling Street maintenance/paving
Prior Expenditures 2027 2028 2029 2030 2031 Total Future
80,000 Equip/Vehicles/Furnishings 0 0 0 0 82,400 82,400 0
Total 0 0 0 0 82,400 82,400
Prior Funding Sources 2027 2028 2029 2030 2031 Total Future
80,000 Equipment/Building Replacement 0 0 0 0 57,400 57,400 0
Fund
Trade -In Value 0 0 0 0 25,000 25,000
Total 0 0 0 0 82,400 82,400
Budget Impact
Time efficiency resulting in labor savings.
Produced Using Plan -It CIP Software Page 9 / 29
2027 thru 2031
Capital Improvement Plan
Arden Hllls, MN
Project# 31-Eqp-002
Project Name Replace 2018 Bobcat Skid Steer #85460
Total Project Cost $80,000
Department Equipment
Category Equipment: Public Works
Status Active
Description
Replace the 2018 Bobcat skid steer
Current hours 732
Contact
Type
Priority
Useful Life
Public Works Director
Equipment
3 Important
12 years
Prior Expenditures 2027 2028 2029 2030 2031 Total Future
0 Unassigned 0 0 0 0 80,000 80,000 0
Total 0 0 0 0 80,000 80,000
Prior Funding Sources 2027 2028 2029 2030 2031 Total Future
0 Equipment/Building Replacement 0 0 0 0 70,000 70,000 0
Fund
Trade -In Value
0 0 0 0 10,000 10,000
Total 0 0 0 0 80,000 80,000
Produced Using Plan -It CIP Software Page 10 / 29
2027 thru 2031
Capital Improvement Plan
Arden Hllls, MN
Project # 29-Eqp-004
Project Name Replace 2023 Bobcat Toolcat #85478
Total Project Cost $80,000
Department
Equipment
Type Equipment
Category
Equipment: Public Works
Priority 2 Very Important
Status
Active
Useful Life 5 years
TCAAP
No
Description
The Toolcat's are used across all departments and serve as primary sidewalk
and trail snow removal equipment.
Current Hours 443
justification
Fleet CEP Points Replacement Guidelines Rating is 15 (Excellent condition)
Preventative maintenance and repair costs:
PM; Repairs;
2024 - $251; $1,930
2025 - $95 $64
2026-TBD
Prior
Expenditures
2027
2028
2029
2030
2031
Total
Future
0
Equip/Vehicles/Furnishings
0
0
80,000
0
0
80,000
0
Prior
Total
Funding Sources
0
2027
0
2028
80,000
2029
0
2030
0
2031
80,000
Total
Future
0
Equipment/Building Replacement
Fund
0
0
50,000
0
0
50,000
0
Trade -In Value
0
0
30,000
0
0
30,000
Total
0
0
80,000
0
0
80,000
Produced Using Plan -It CIP Software Page 11 / 29
2027 thru 2031
Capital Improvement Plan
Arden Hllls, MN
Project #
30-Eqp-004
Project Name
Replace 2025 Bobcat Toolcat #85484
Total Project Cost
$80,000
Contact
Public Works Director
Department
Equipment
Type
Equipment
Category
Equipment: Public Works
Priority
3 Important
Status
Active
Useful Life
5 years
Description
The toolcat is used throughout all division of PW. One primary use is snow removal from trails and sidewalks citywide.
Asset 85484
Current Hours 152
justification
The 5-7 year replacement cycle is what PW has programmed historically
for replacement of our Toolcats.
This is due to higher resale
value and corrosion factors
that lead to increased repairs and downtime.
Fleet CEP Points Replacement Guidelines Rating is 14.6 (excellent)
PM Repairs
2025 - $256 $0
2026 - TBD
Prior Expenditures 2027
2028
2029
2030
2031
Total Future
0 Unassigned 0
0
0
80,000
0
80,000 0
Total 0
0
0
80,000
0
80,000
Prior Funding Sources 2027
2028
2029
2030
2031
Total Future
Equipment/Building Replacement
0 0
0
0
50,000
0
50,000 0
Fund
Trade -In Value 0 0 0 30,000 0 30,000
Total 0 0 0 80,000 0 80,000
Produced Using Plan -It CIP Software Page 12 / 29
2027 thru 2031
Capital Improvement Plan
Arden Hllls, MN
Project #
29-EgpV-002
Project Name
Replace 2019 Ford F350 Crew Cab w/Tommygate #85323
Total Project Cost
$78,000
Department
Equipment
Type
Equipment
Category
Vehicles
Priority
4 Less Important
Status
Active
Useful Life
10years
TCAAP
No
Description
This truck is uses across all PW departments and trailer towing.
Current miles: 49,600
Asset 85323
justification
Fleet CEP Points Replacement Guidelines Rating is 19
Preventative maintenance and repair costs:
PM; Repairs;
2023 - $101; $0
2024 - $90; $0
2025 - $90 $398
2026 - TBD $3,495
Prior Expenditures
2027 2028 2029 2030 2031 Total Future
0 EquipNehicles/Furnishings 0 0 0 0 78,000 78,000 0
Total 0 0 0 0 78,000 78,000
Prior Funding Sources 2027 2028 2029 2030 2031 Total Future
0 Equipment/Building Replacement 0 0 0 0 63,000 63,000 0
Fund
Trade -In Value 0 0 0 0 15,000 15,000
Total 0 0 0 0 78,000 78,000
Produced Using Plan -It CIP Software Page 13 / 29
2027 thru 2031
Capital Improvement Plan
Arden Hllls, MN
Project # 25-Eqo-001
Project Name Trade in Program Toro Z Mowers #473 & #474
Total Project Cost $144,914 Department Equipment
Type Equipment Category Equipment: Public Works
Priority 3Important Status Active
Useful Life 5 years TCAAP No
Description
Replace Two 2021 Toro 7" Lawn Mowers #473 & #474 (parks). #473 - 507 hours #474 - 482 hours These were last replaced in January 2022. Cost of 2 machines:
$40,930 Trade in values:-$15,000 Net cost of 2 machines: $25,930 Parts and labor costs: #473 PM Repairs 2022 - $312.72 $115 $197.72 2023 - $1,230.12 $67
$1,163.12 2024 - $1,114 $197 $917 #474 PM Repairs 2022 - $182 $115 $67 2023 - $649.68 $67 $582.68 2024 - $1,651 $197 $1,454
justification
The trade in value of the Toro 7" mowers is maximized if they are traded in with warranty still remaining. Due to the amount of time these pieces of equipment
are used during the summer months, they are traded in on a five-year cycle. Major repair costs are under factory warranty. Note: The new models will have a
5-year / 1,500 hour warranty.
Prior Expenditures 2027 2028 2029 2030 2031 Total Future
48,000 Equip/Vehicles/Furnishings 0 0 0 0 47,741 47,741 49,173
Total 0 0 0 0 47,741 47,741
Prior Funding Sources 2027 2028 2029 2030 2031 Total Future
48,000 Equipment/Building Replacement 0 0 0 0 32,741 32,741 49,173
Fund
Trade -In Value 0 0 0 0 15,000 15,000
Total 0 0 0 0 47,741 47,741
Produced Using Plan -It CIP Software Page 14 / 29
2027 thru 2031
Capital Improvement Plan
Arden Hllls, MN
Project #
29-EgpV-001
Project Name
Replace 2019 Ford F-150 #602
Total Project Cost
$46,350
Department
Equipment
Type
Equipment
Category
Vehicles
Priority
3Important
Status
Active
Useful Life
10 years
TCAAP
Yes
Description
Current PW Superintendent
truck- This truck is scheduled to cycle into PW crew use in 2028 and could possibly be pushed to replacement in 2030.Staff will
reassess in 2027.
Current miles18,961
justification
Fleet CEP Points Replacement Guidelines Rating is 12.7 (Excellent condition)
Preventative maintenance and repairs:
PM; Repairs;
2022 - $84; $0
2023 - $282; $0
2024 - $84; $0
2025 - $85 $0
2026-TBD
Prior Expenditures 2027 2028 2029 2030 2031 Total Future
0 Equip/Vehicles/Furnishings 0 0 0 0 46,350 46,350 0
Total 0 0 0 0 46,350 46,350
Prior Funding Sources 2027 2028 2029 2030 2031 Total Future
0 Equipment/Building Replacement 0 0 0 0 31,350 31,350 0
Fund
Trade -In Value 0 0 0 0 15,000 15,000
Total 0 0 0 0 46,350 46,350
Produced Using Plan -It CIP Software Page 15 / 29
2027 thru 2031
Capital Improvement Plan
Arden Hllls, MN
Project # 28-EgpV-002
Project Name Replace 2019 Ford F-150 Ext Cab #601
Total Project Cost $46,350
Type Equipment
Priority 3Important
Useful Life 8 years
Description
Replace 2019 F-150 Extended Cab 4x4 Pickup.
Mileage 41,700
Hours 3891
Estimated auction return - $15,000
Department
Equipment
Category
Vehicles
Status
Active
TCAAP
Yes
justification
The truck is used for miscellaneous use across departments within Public Works. In 2028, the truck will be 9 years old and at its useful life expected. The new
replacement for asset 601 would cycle to the Superintendent, and asset 602 would cycle for PW crew use.
Fleet CEP Points Replacement Guidelines Rating is 15.8 (Excellent condition)
Repair costs between 2019- 2022- $2,576
Total PM Repair
2023: $129; $129; $0;
2024: $1,120; $873; $247;
2025 $82; $0;
2026 TBD
Prior Expenditures 2027 2028 2029 2030 2031 Total Future
0 Equip/Vehicles/Furnishings 0 0 0 0 46,350 46,350 0
Total 0 0 0 0 46,350 46,350
Prior Funding Sources 2027 2028 2029 2030 2031 Total Future
0 Equipment/Building Replacement 0 0 0 0 31,350 31,350 0
Fund
Trade -In Value 0 0 0 0 15,000 15,000
Total 0 0 0 0 46,350 46,350
Produced Using Plan -It CIP Software Page 16 / 29
2027 thru 2031
Capital Improvement Plan
Arden Hllls, MN
Project# 31-EgpV-002
Project Name Replace 2020 Ford F-150 #603
Total Project Cost $46,350
Type Equipment
Priority 3Important
Useful Life 10 years
Description
This truck is used for PW/ Engineering.
Current miles15,000
justification
Fleet CEP Points Replacement Guidelines Rating is 13.7 (Excellent condition)
Preventative maintenance and repair costs:
PM; Repairs;
2022 - $90; $0;
2023 - $62; $0;
2024 - $60; $0;
2025 - $60 $$477
Department
Equipment
Category
Vehicles
Status
Active
TCAAP
Yes
Prior Expenditures 2027 2028 2029 2030 2031 Total Future
0 EquipNehicles/Furnishings 0 0 0 0 46,350 46,350 0
Total 0 0 0 0 46,350 46,350
Prior Funding Sources 2027 2028 2029 2030 2031 Total Future
0 Equipment/Building Replacement 0 0 0 0 36,350 36,350 0
Fund
Trade -In Value 0 0 0 0 10,000 10,000
Total 0 0 0 0 46,350 46,350
Produced Using Plan -It CIP Software Page 17 / 29
2027 thru 2031
Capital Improvement Plan
Arden Hllls, MN
Project #
30-Eqp-005
Project Name
Replace 2 Toro Zero Turn Mowers Asset 85485, 85486
Total Project Cost
$42,000 Contact
Public Works Director
Department
Equipment Type
Equipment
Category
Park Capital Equipment Priority
3 Important
Status
Active Useful Life
5 years
Description
The zero turn mowers are used to mow city property, boulevards/ medians, and is primarily used in the parks Spring, Summer, and Fall.
justification
Historically PW has recommended replacing our two zero turn mowers every 3 years due to resale and a manufacturers warranty for 3 years. The machines that
were purchased in 2025 now come with a 5 year warranty. PW now recommends replacement of the machines in 5 years for this cycle and evaluate in 2030
whether to continue recommending a 5 year replacement cycle.
Asset 85486-
PM Repairs
2025-$234 $0
2026- TBD
Asset 85485
PM Repairs
2025 - $256 $28
2026-TBD
Prior Expenditures 2027 2028 2029 2030 2031 Total Future
0 Unassigned
0
0
0
42,000
0
42,000 0
Total
0
0
0
42,000
0
42,000
Prior Funding Sources
2027
2028
2029
2030
2031
Total Future
0
Equipment/Building Replacement
Fund
Trade -In Value
Total
0 0 0 28,000 0 28,000 0
0 0 0 14,000 0 14,000
0 0 0 42,000 0 42,000
Produced Using Plan -It CIP Software Page 18 / 29
2027 thru 2031
Capital Improvement Plan
Arden Hllls, MN
Project # 26-EgpV-003
Project Name Replace 2013 Ford Escape #504
Total Project Cost $41,500
Department
Equipment
Type Equipment
Category
Vehicles
Priority n/a
Status
Active
Useful Life 10 years
TCAAP
No
Description
Replace 2013 Ford Escape.
Current Mileage (April 2026): 70,200
justification
The current vehicle will be 13 years old and there is corrosion on the undercarriage. A multipurpose vehicle, like an Escape, will serve other City employees when
they want to use a City vehicle to attend meetings and conferences
- especially when they are out of town.
Fleet CEP Points Replacement Guidelines Rating is 29.7 (Needs immediate consideration)
Preventative maintenance and repair costs:
2018-$429
2019 - $1,205
2020 - $ 0
2021 - $ 530
2022 - $ 48 PM; $0 Repairs
2023 - $ 85 PM; $0 Repairs
2024 - $ 680 PM; $390 Repairs
2025 - $40 PM; $845 Repairs
2026- $0
Prior Expenditures 2027
2028 2029
2030 2031 Total Future
0 Equip/Vehicles/Furnishings 0
41,500 0
0 0 41,500 0
Total 0 41,500 0 0 0 41,500
Prior Funding Sources 2027 2028 2029 2030 2031 Total Future
0 Equipment/Building Replacement 0 33,500 0 0 0 33,500 0
Fund
Trade -In Value 0 8,000 0 0 0 8,000
Total 0 41,500 0 0 0 41,500
Budget Impact
Cost of maintenance.
Produced Using Plan -It CIP Software Page 19 / 29
2027 thru 2031
Capital Improvement Plan
Arden Hllls, MN
Project# 31-EgpV-001
Project Name Replace 2018 Ford Escape #85505
Total Project Cost $41,200
Type Equipment
Priority n/a
Useful Life 10 years
Description
City Hall/ Building Inspections vehicle.
Current miles 34,255
justification
Fleet CEP Points Replacement Guidelines Rating is 15.7 (Excellent condition)
Preventative maintenance and repair costs:
PM; Repairs;
2023 - $70; $0;
2024 - $60; $0;
2025 - $55 $0
2026 - TBD
Department
Equipment
Category
Vehicles
Status
Active
TCAAP
No
Prior Expenditures 2027 2028 2029 2030 2031 Total Future
0 EquipNehicles/Furnishings 0 0 0 0 41,200 41,200 0
Total 0 0 0 0 41,200 41,200
Prior Funding Sources 2027 2028 2029 2030 2031 Total Future
0 Equipment/Building Replacement 0 0 0 0 36,200 36,200 0
Fund
Trade -In Value 0 0 0 0 5,000 5,000
Total 0 0 0 0 41,200 41,200
Produced Using Plan -It CIP Software Page 20 / 29
2027 thru 2031
Capital Improvement Plan
Arden Hllls, MN
Project # 29-Eqp-003
Project Name Replace 2012 Workman #445
Total Project Cost $37,050
Department
Equipment
Type Equipment
Category
Equipment: Public
Works
Priority 3Important
Status
Active
Useful Life 13 years
TCAAP
No
Description
Current Hours : 935
justification
Fleet CEP Points Replacement Guidelines Rating is 26 (Qualifies
for replacement)
Preventative maintenance and repair costs:
PM; Repairs;
2023 - $45; $0;
2024 - $60; $540;
2025 - $128 $324
2026-TBD
Prior Expenditures
2027
2028
2029
2030
2031
Total
Future
0 Equip/Vehicles/Furnishings
0
0
37,050
0
0
37,050
0
Total
0
0
37,050
0
0
37,050
Prior Funding Sources
2027
2028
2029
2030
2031
Total
Future
Equipment/Building Replacement
0
Fund
0
0
35,550
0
0
35,550
0
Trade -In Value
0
0
1,500
0
0
1,500
Total
0
0
37,050
0
0
37,050
Produced Using Plan -It CIP Software Page 21 / 29
2027 thru 2031
Capital Improvement Plan
Arden Hllls, MN
Project # 28-Eqp-003
Project Name Replace 1998 Tow Behind Air Compressor *107
Total Project Cost $36,050 Department Equipment
Type Equipment Category Equipment: Public Works
Priority 3Important Status Active
Useful Life 30years TCAAP No
Description
Replace 1998 LeRoi tow behind Air Compressor. Replacement parts becoming obsolete.
Hours 593
Estimated auction return - $1,500
justification
This piece of equipment is used for street and irrigation maintenance. In 2028, this equipment will be 30 years old and past its useful life.
Fleet CEP Points Replacement Rating is 41 (Needs immediate consideration)
Repair costs between 2019- 2022- $1,250
2023 - $190 PM
2024 - $292 PM
2025 - $384 Repair
2026 TBD
Prior Expenditures 2027 2028 2029 2030 2031 Total Future
0 EquipNehicles/Furnishings 0 0 36,050 0 0 36,050 0
Total 0 0 36,050 0 0 36,050
Prior Funding Sources 2027 2028 2029 2030 2031 Total Future
0 Equipment/Building Replacement 0 0 34,550 0 0 34,550 0
Fund
Trade -In Value 0 0 1,500 0 0 1,500
Total 0 0 36,050 0 0 36,050
Produced Using Plan -It CIP Software Page 22 / 29
2027 thru 2031
Capital Improvement Plan
Arden Hllls, MN
Project # 30-Eqp-002
Project Name Replace 2016 Workman #456
Total Project Cost $36,050
Department
Equipment
Type Equipment
Category
Equipment: Public Works
Priority 3Important
Status
Active
Useful Life 13 years
TCAAP
No
justification
Fleet CEP Points Replacement Guidelines Rating is 15.5 (Excellent condition)
Preventative maintenance and repair costs:
PM; Repairs;
2023 - $25; $0;
2024 - $40; $0;
2025 - $40 $60
2026-TBD
Prior
Expenditures
2027
2028
2029
2030
2031
Total
Future
0
EquipNehicles/Furnishings
0
0
0
36,050
0
36,050
0
Total
0
0
0
36,050
0
36,050
Prior
Funding Sources
2027
2028
2029
2030
2031
Total
Future
Equipment/Building Replacement
0
0
0
0
36,050
0
36,050
0
Fund
Total
0
0
0
36,050
0
36,050
Produced Using Plan -It CIP Software Page 23 / 29
2027 thru 2031
Capital Improvement Plan
Arden Hllls, MN
Project # 29-Eqp-002
Project Name Replace 2019 Bobcat Miller/Planer #129
Total Project Cost $16,480 Department Equipment
Type Equipment Category Equipment: Public Works
Priority 3Important Status Active
TCAAP No
Description
This attachment is used for street patching operations.
Justification
Fleet CEP Points Replacement Guidelines Rating is 18 (Excellent condition)
Preventative maintenance and repair costs:
PM Repair
2023 - $60; $0;
2024 - $150; $0;
2025 - $80 $245
2026-TBD
Prior Expenditures
2027 2028 2029 2030 2031 Total Future
0 EquipNehicles/Furnishings 0 0 16,480 0 0 16,480 0
Total 0 0 16,480 0 0 16,480
Prior Funding Sources 2027 2028 2029 2030 2031 Total Future
0 Equipment/Building Replacement 0 0 16,480 0 0 16,480 0
Fund
Total 0 0 16,480 0 0 16,480
Produced Using Plan -It CIP Software Page 24 / 29
2027 thru 2031
Capital Improvement Plan
Arden Hllls, MN
Project# 31-Eqp-001
Project Name Replace 2016 Trailer Tilt Deck for Mowers #85454
Total Project Cost $12,360 Department Equipment
Type Equipment Category Equipment: Public Works
Priority 3Important Status Active
Useful Life 15 years TCAAP No
Prior Expenditures 2027 2028 2029 2030
0 Equip/Vehicles/Furnishings 0 0 0 0
Total 0 0 0 0
2031
Total
12,360
12,360
12,360
12,360
Prior Funding Sources
2027
2028
2029
2030
2031
Total
Equipment/Building Replacement
0
0
0
0
0
10,360
10,360
Fund
Trade -In Value
0
0
0
0
2,000
2,000
Total
0
0
0
0
12,360
12,360
Future
0
Future
0
Produced Using Plan -It CIP Software
Page 25 / 29
2027 thru 2031
Capital Improvement Plan
Arden Hllls, MN
Project # 28-Eqp-002
Project Name Replace 2009 Husqavarna Pavement Saw #113
Total Project Cost $10,300
Contact
Public Works Director
Department Equipment
Type
Equipment
Category Equipment: Public Works
Priority
3 Important
Status Active
Useful Life
15 years
TCAAP No
Description
Replace walk behind pavement saw.
Hours -111
Estimated auction return - $2,500
justification
This saw is used to cut asphalt and concrete for street patching and concrete repairs. In 2028, this equipment will be 19 years old and past its useful life.
Fleet CEP Points Replacement Guidelines Rating is 23.6 (Qualifies for replacement)
Repair costs between 2019- 2023- $1,300
2024 - $0
2025 - $80
Prior Expenditures 2027 2028 2029 2030 2031 Total Future
0 Equip/Vehicles/Furnishings 0 0 10,300 0 0 10,300 0
Total 0 0 10,300 0 0 10,300
Prior Funding Sources 2027 2028 2029 2030 2031 Total Future
0 Equipment/Building Replacement 0 0 7,800 0 0 7,800 0
Fund
Trade -In Value 0 0 2,500 0 0 2,500
Total 0 0 10,300 0 0 10,300
Produced Using Plan -It CIP Software Page 26 / 29
2027 thru 2031
Capital Improvement Plan
Arden Hllls, MN
Project # 28-Eqp-001
Project Name Replace Bobcat Snowblower 84" #118
Total Project Cost $9,270 Department
Equipment
Type Equipment Category
Equipment: Public Works
Priority 3Important Status
Active
Useful Life 10 years TCAAP
No
Description
Replacement of a Bobcat Snowblower attachment used for snow removal along sidewalks,
trails, parking lots, and miscellaneous snow removal needs.
Estimated auction return - $2,000
justification
The attachment will be at the end of its useful life in 2028.
Fleet CEP Points Replacement Guidelines Rating is 21 (Good condition)
2019- 2023 repairs costs- $328
2024 - $0
2025 - $0
2026-TBD
Prior
Expenditures
2027
2028
2029
2030
2031
Total
Future
0
Equip/Vehicles/Furnishings
0
9,270
0
0
0
9,270
0
Prior
Total
Funding Sources
0
2027
9,270
2028
0
2029
0
2030
0
2031
9,270
Total
Future
0
Equipment/Building Replacement
Fund
0
7,270
0
0
0
7,270
0
Trade -In Value
0
2,000
0
0
0
2,000
Total
0
9,270
0
0
0
9,270
Produced Using Plan -It CIP Software Page 27 / 29
2027 thru 2031
Capital Improvement Plan
Arden Hllls, MN
Project #
29-Eqp-001
Project Name
Replace Snowblower 72" #468
Total Project Cost
$8,240
Type
Equipment
Priority
4 Less Important
Useful Life
10 Years
Department Equipment
Category Equipment: Public Works
Status Active
TCAAP No
justification
This snowblower attachment is used in the parks department for ice rink clearing and other misc. parks needs.
Fleet CEP Points Replacement Guidelines Rating is 13 (Excellent condition)
Prior Expenditures 2027 2028 2029 2030 2031 Total Future
0 EquipNehicles/Furnishings 0 0 8,240 0 0 8,240 0
Total 0 0 8,240 0 0 8,240
Prior Funding Sources 2027 2028 2029 2030 2031 Total Future
0 Equipment/Building Replacement 0 0 8,240 0 0 8,240 0
Fund
Total 0 0 8,240 0 0 8,240
Produced Using Plan -It CIP Software Page 28 / 29
2027 thru 2031
Capital Improvement Plan
Arden Hllls, MN
Project # 30-Eqp-001
Project Name Replace Hotsy Pressure Washer #470
Total Project Cost $5,150 Department Equipment
Type Equipment Category Equipment: Public Works
Priority 4 Less Important Status Active
TCAAP No
Description
The portable hot water Hotsy pressure washer is used across most departments with the primary use in the parks, equipment cleaning, and vandalism removal.
justification
Fleet CEP Points Replacement Guidelines Rating is 17.5 (Excellent condition)
Preventative maintenance and repair costs:
PM Repairs
2025 - $24 $0
2026-TBD
Prior Expenditures
0 EquipNehicles/Furnishings
2027 2028 2029 2030 2031 Total Future
0 0 0 5,150 0 5,150 0
Total 0 0 0 5,150 0 5,150
Prior Funding Sources 2027 2028 2029 2030 2031 Total Future
0 Equipment/Building Replacement 0 0 0 5,150 0 5,150 0
Fund
Total 0 0 0 5,150 0 5,150
Produced Using Plan -It OF Software Page 29 / 29
Attachment D
Recommended Heavy Equipment Replacements
Asset 85214 Bobcat Mini Excavator Asset 85204- 2000 Case Backhoe
Estimated replacement cost- $130,000 Estimated replacement cost- $182,000
Estimated resale return- $25,000 Estimated resale return- $15,000
Current Hours- 1200 Current Hours- 3,562
Recommendation -
Replace the 2011 Bobcat Mini Excavator and the 2000 Case Backhoe for one Cat Mini
Excavator.
• Due to PW operational changes over the last 15 — 20 years, a mini excavator has
taken the place of the Case backhoe to complete small utility structure repairs,
operating forestry attachments, and street patching/ asphalt preparations.
• Large excavations are generally part of a large contracted project or an emergency,
such as a watermain break.
• The vital pieces of heavy equipment needed by Public Works are-
o Front End Loader, Mini -excavator w/ attachments, and a skid steer w/ attachments.
Purchase a Caterpillar 2027 Mini 306 CR Excavator w/ buckets (state contract budget
price- $130,000)
• This machine is slightly larger than our current Mini Excavator. The larger size would
improve the operation of attachments, lifting, and reach capacity. Our trailer fleet
can accommodate transporting this excavator.
(Note: This recommendation is based on Council approval to replace the 1993 Case
Loader.)
Recommended Heavy Equipment Replacements
Asset 85103- 1993 Case Loader and Plow
Estimated Loader cost- $225,000
Estimated Plow/ Wing cost- $75,000
Estimated resale return- $20,000
Current Hours- 3,772
Caterpillar Model 926 Wheel Loader w/ Falls Plow/ Wing
Primary Wheel Loader uses in the current AH Public Works model-
• Road salt management, loading trucks and maintaining the stockpile.
• Material handling at the PW Facility, loading contracted trucks, PW trucks and
stockpile management during routine and emergency excavations (watermain
breaks). This includes sand, class 5, excavation spoils, rock, rip rap, wood mulch,
and tree debris management at the Old Shop property.
• A backup for street route plowing if a single axle plow truck is out of service.
• Snow storage management along streets, parking lots, and utility infrastructure.
• Emergency operations- The loader is critical in clearing trees and storm debris from
public roadways and other infrastructure. Emergency services rely on Public Works
departments for public safety.
• Large equipment recovery.
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Attachment F
MEMORANDUM
Date: March 4, 2026
To: Town Board
From: GT Magnuson, Mechanic; Larry Poppler, Public Works Director
Re: Purchase of a Replacement 926 Caterpillar Front End -Loader
Requested Amount: $172,039.88
Approved CIP Budget for 2026: $350,000.00
Background:
The Public Works Department uses the current Front -End Loader year-round to assist
in many daily maintenance activities, including dirt work on the Town owned properties
(parks, outlots, storm drainage systems, etc.), forestry and snow removal operations
during the winter months. The current front-end loader is equipped with a front plow and
wing; the loader has its own plow route and is responsible for snow removal of 34 cul-
de-sacs and plows 9 short dead-end roads. The loader also is used for adding wood
chips to trails and playground areas, it is also equipped with a grapple bucket for tree
work and a set of pallet forks to handle larger loads. The Township would retain the
grapple bucket and pallet forks to be used with the new loader. Staff are recommending
replacement of the Caterpillar front-end loader due to age (the current machine is 17
years old and has 2038 hours of operation).
Current snowplow with wing setup
Current Loader
The quote for the replacement Front-end loader, off the Minnesota State Contract, was
received from Zieglar Caterpillar with the amount of $172,039.88 inclusive of the trade
in of the existing loader.
Value to the Township:
• The current front end loader has served the Town well for 17 years but is
nearing the point where additional maintenance costs can be expected.
• The trade-in value proposed is a good value to the Township considering
its age.
Pricing was received through the state contract which saves over 30%
from the retail cost.
Other Options:
Retaining the existing loader is an option but it can be anticipated that there would be
additional maintenance costs and the trade in value would drop over time. Rental of a
loader year-round is estimated to be $75,480 per year. Staff researched used loader
options and two options were found. The best option was a 3 year old loader with 541
hours of operation for $229,700.
Recommendation:
The replacement loader is identified for purchase in the 2026-2035 Capital Improvement
Plan (CIP). This purchase would be funded by the Town's Equipment Fund. Caterpillar
has offered $60,750.00 trade-in for the current Caterpillar Front -End Loader with bucket
and plow with wing. Staff recommends the purchase of the Catepillar 926 loader and
that we accept the trade-in offer. The actual purchase amount for the Caterpillar 926
with a Metal Pless Snowplow is $172,039.88 with the trade in.
oft
New Metal Pless Snowplow
Requested Action:
Town Board action requested is to approve the purchase of a replacement
Caterpillar 926 Front -End Loader and the Metal Pless 1242-19LE Snowplow from
Zieglar Caterpillar for $172,039.88 and to accept the trade-in value of $60,750.00
for the Township's current Caterpillar 928HZ with bucket and plow with wing.
AGENDA ITEM - 3C
75 Years
MEMORANDUM
DATE: April 27, 2026
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, City Administrator
FROM: Jess Skalicky, Parks and Recreation Manager
SUBJECT: Adopt -a -Park Discussion
Budgeted Amount: Actual Amount: Funding Source:
n/a n/a n/a
Council Should Consider
Council should consider providing feedback on the draft Adopt -a -Park and Adopt -a -Spot
program details and direct staff to continue development of the program.
Background
The City of Arden Hills has a long history of strong, citizen -led volunteer efforts that help keep
parks, trails, and natural areas clean, attractive, and well maintained. Some groups have formally
adopted parks, while others have informally contributed hundreds of volunteer hours to support
park stewardship.
The 2026 Strategic Plan calls for expanding the Adopt -a -Park program. While the City has
previously had a formal adoption process, there is currently no standardized form or sign-up
procedure for individuals or groups to adopt parks, trails, or natural spaces. Staff have recently
developed an informational brochure and sign-up sheet to formalize the program.
Discussion
Staff reviewed Adopt -a -Park programs across the Twin Cities metro area and narrowed the list to
cities with at least 9,000 residents within 25 miles of Arden Hills. From this group, staff
identified a selection of six cities with formal, well -developed Adopt -a -Park programs that are
Page 1 of 2
generally limited to litter pickup and basic park stewardship activities; trash pickup is the most
common program type (Attachment A).
Staff also identified five additional cities that have expanded beyond traditional park adoption
models to include broader "Adopt -a -Spot" programs. These programs allow residents to adopt a
wider range of public assets, such as fire hydrants, storm drains, streets, and rain gardens, in
addition to parks (Attachment B). These expanded programs are typically supported by more
formal infrastructure, and nearly all include a dedicated staff position focused on volunteer
coordination (e.g., Volunteer Manager or similar title) responsible for overseeing citywide
volunteer efforts.
In developing the draft Adopt -a -Park program for Arden Hills, staff aimed to align with best
practices used by peer cities while also creating a program that reflects the existing park
stewardship efforts in the community. Staff also sought to clearly define the roles and
responsibilities of both adopters and the City as partners in the program.
With these goals in mind, staff developed a draft informational packet tailored to the specific
needs of Arden Hills' Adopt -a -Park program. This draft was shared with the Parks, Trails, and
Recreation Committee in January 2026 and April 2026, and staff have incorporated their
feedback and recommendations into the attached version (Attachment Q.
The most robust "Adopt -a" programs are supported by comprehensive, user-friendly online
platforms, including an interactive GIS map showing available adoption sites, a comprehensive
webpage outlining expectations and responsibilities, and an integrated online registration system.
Together, these tools streamline sign-up, improve transparency, and reduce ongoing staff
coordination.
The attached packet is provided for informational purposes only and is not intended to serve as
the primary public -facing resource. Instead, it will serve as the foundation for development of the
Adopt -a -Park / Adopt -a -Spot webpage, which will function as the central hub for the program.
The packet will remain available as a backup option in the rare case that a participant prefers to
complete a paper application.
Budget Impact
n/a
Attachments
Attachment A - Twin Cities Adopt -a -Park Programs (Litter focused)
Attachment B - Twin Cities Adopt -a -Spot Programs (Trails, Gardens, Hydrants, Storm Drains,
etc.)
Attachment C - Arden Hills Adopt -a -Park / Adopt -a -Spot Program Informational Packet Draft
Attachment D - Select Twin Cities Adopt -a -Spot website homepages
Page 2 of 2
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-AI� HILLS
ADOPT=AMPARK
Parks Trails Gardens Natural Areas
Rain Gardens Streets Drains Hydrants
cityofa rden h i I Is.org/adopta park
DRAFT
Aw •1AV •
Parks & Trails
• Pickup litter
• Remove debris from paths
• Clear signs and benches
• Clear minor obstructions
• Commitment: 6 visits per year
(Or host a one-time event)
Garden /Landscaping Area
• Pull weeds
• Apply mulch
• Water plants
• Plant and prune shrubs and small trees
• Commitment: 2-4 visits a month
(April - October)
Natural Areas
• Pull invasive plant shrubs & seedlings
• Clear debris from natural trails
• Spread mulch on natural trails
• Plant native species (with approval)
• Commitment: 2-4 visits a month
(April - October)
ADOPT=A=PARK
PREMIER PARTNER
Premier Partners commit to long-term park care and stewardship through their park adoption.
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WHO THIS TIER IS BEST FOR:
• Civic organizations looking for a meaningful, long-term, intensive service project.
• Garden clubs, faith communities, and service clubs with an active volunteer base.
• Any group excited about taking a highly active, hands-on role in caring for a park.
WHAT PREMIER PARTNERS DO:
• Create, organize, and run a volunteer park stewardship program at their chosen park.
Like all Adopt -a -Park participants, groups are solely responsible for recruiting,
onboarding, and scheduling volunteers.
• Park -wide litter pickup during each visit, multiple times per week.
• Routine garden maintenance, including planting, weeding, and deadheading.
• Present any large-scale gardening or park maintenance projects to the Parks and
Recreation Department for coordination and approval.
TIME COMMITMENT:
• 1-3 visits per week during the spring and summer months (April -October).
• Each visit typically lasts 1-3 hours, depending on park size.
RECOGNITION AND SUPPORT:
• Receive elevated recognition for their increased commitment, which may include:
o A sign placed at the adopted park.
o Acknowledgment on the City website or volunteer page.
• One newsletter article and one social media post per year highlighting their
commitment and stewardship at the adopted park.
o Invitations to volunteer appreciation events.
��I Biel mono
Rain Gardens
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• Remove weeds and invasive plants
• Clear debris and sediment buildup
• Ensure water can flow in and out
• Water plants during dry periods
• Commitment: 2-4 visits a month
(April - October)
Streets
• Pick up litter along curbs and sidewalks
• Clear leaves and debris from gutters
• Keep storm drains unobstructed
• Report hazards or maintenance concerns
• Commitment: 6 visits per year
(Or host a one-time event)
Storm Drains or Fire Hydrants
• Keep storm drains clear of leaves and snow
• Clear snow around fire hydrants
• Maintain clear path from street to hydrants
• Monitor and report damage or blockages
• Commitment: Ongoing / as needed
(Especially during fall and winter months)
DRAFT
Adopt -a -Park General Guidelines and Regulations
Thank you for your commitment to keeping our parks and natural areas clean, beautiful, and
safe. To ensure a positive experience for all participants, please follow these guidelines:
Safety First
Always prioritize safety. Use gloves and appropriate tools when handling litter or plants.
Be aware of your surroundings, watch for wildlife, and avoid hazardous areas.
Notify the City immediately if you encounter unsafe conditions.
Respect the Environment
Remove litter and invasive species carefully without disturbing native habitats.
Near trails, only remove invasive trees less than 4 inches in diameter.
Near trails, do not kill invasive trees without fully removing them.
In remote areas, only remove invasives and trees that were not planted by City staff.
Dispose of collected trash and debris only in designated park dumpsters or collection points.
Proper Use of Tools and Equipment
Use tools and equipment safely and as intended.
Do not use power tools or heavy machinery unless given authorization to do so.
Public Use and Coordination
Adopted areas must be maintained for the benefit and enjoyment of the entire community
and may not be used for private purposes. Volunteers may not install landscaping, plantings,
structures, or other improvements without written approval from the City. The City reserves
the right to remove any unauthorized improvements. Adopters must coordinate with the
Parks and Recreation Department before beginning any projects to ensure alignment with
park maintenance plans.
Volunteer Conduct & Commitment
Ensure all volunteers sign a waiver prior to volunteering with your group.
Treat fellow volunteers, park visitors, and staff with kindness, respect, and courtesy.
Commit to regular maintenance schedules as agreed upon with the Parks and Recreation
Department to ensure consistent care of your adopted area.
Volunteer recruitment and coordination is the sole responsibility of the adopting group.
Ongoing Participation
Adopt -a -Park agreements require ongoing participation. If volunteer activities are not
completed and/or no communication is received within a 6-month period, the City may end
the agreement and return the park to City maintenance without notice.
Thank you for helping keep our parks welcoming and beautiful for everyone to enjoy.
Contact Information
Group Name:
Address:
Contact Name: Phone number:
Email Address:
Website Address:
Area Selection
0 Park: Q Trail Segment Q Garden / Landscaping Area
0 Natural Area Q Rain Garden Q Street Q Storm Drain Q Fire Hydrant Q Other
Describeyour chosen location in detail. If you've selected "other," shareyour adoption idea below:
Why did you choose to adopt this area?
How long do you intend to adopt this area? QTwo Years 0 This is a one-time event.
Are you opting to be a Premier Partner? Q No, not at this time. Q Yes, we can commit at this level.
Acknowledgement
I have read and agree to the Adopt -a -Park guidelines outlined in this packet.
Signature:
Adopt -a -Park Contact
Jess Skalicky, Parks and Recreation Manager
1245 Hwy 96 W, Arden Hills, MN 55112
jskalicky@cityofardenhills.org
work: 651-792-7845
Date:
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AGENDA ITEM - 3D
MEMORANDUM
DATE: April 27, 2026
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, City Administrator
FROM: Julie Hanson, Assistant to the City Administrator/City Clerk
SUBJECT: Volunteer Recognition Policy Discussion
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Council should review the attached Volunteer Recognition Policy draft and provide feedback.
Backiround
The City Council had previously given direction to bring this topic forward to the Personnel
Committee for discussion. At its meeting in April 2025, the Personnel Committee requested staff
provide a draft Volunteer Recognition Policy that sets forth guidelines for recognizing our
committee and commission members as well as others that donate their time by volunteering for
various projects. Staff had conducted a survey of other cities, asking for information regarding
their volunteer recognition policy/program and of the cities that replied, none have a formal
policy though some had an informal process that they generally follow.
An option that the Personnel Committee discussed was that in addition to the current practice of
sending a thank you letter from the City Administrator and a thank you card signed by the
Councilmembers, could the City purchase "thank you" gifts to show the City's gratitude and
appreciation for the time and effort our volunteers expend on behalf of the City. However, it was
also discussed that the City's public purchase policy states (expenditures must) "... serve a
public purpose when those expenditures are necessary for Arden Hills to ensure the efficient
operation of its programs/services, promote the availability and use of City resources, and
promote coordinated, cooperative planning activities among and between the public and the
private sectors." It should be noted the City Attorney's guidance was that thank you/recognition
gifts do not meet State statute nor the City's policy — and expenditures made by the City must be
for a public purpose, as indicated.
Page 1 of 2
Based on those discussions, Staff has drafted a basic policy (Attachment A) for Council
consideration which incorporates feedback and recommendations of the Personnel Committee.
Following discussion and direction from Council, Staff will bring the final Volunteer
Recognition Policy to a future regular Council meeting for adoption.
Budget Impact
N/A
Attachment
Attachment A: Draft Volunteer Recognition Policy
Page 2 of 2
� Attachment A
-AII�)ENJHILLS
Volunteer Recognition Policy
Statement of Purpose
The purpose of this policy is to establish a formal method for recognizing volunteers and to show
the City's appreciation for their contributions, time and dedication; to encourage continued
involvement; and to attract new volunteers. Having a strong volunteer program has many benefits,
including increased morale and positive community image.
Recognition
The City strives to create a welcoming and inclusive culture and will formally recognize the
dedication of its volunteers.
Annual Committee and Commission Appreciation Picnic
An appreciation picnic will be held annually to recognize members of the City's Committees and
Commissions for their public service.
• All Committee and Commission Members and their families are invited to attend the
Annual Committee and Commission Appreciation Picnic which is held in July at
Cummings Park.
Committee/Commission Member Term(s) Fulfillment/Resi nation
A Committee or Commission member is appointed to a term of three (3) years. Members may
complete one three-year term, be appointed to an additional three-year term, fulfil the maximum of
three three-year terms (total of 9 consecutive years) or even resign mid-term. The City will show
its gratitude for these appointed members' contributions as follows:
• Upon completion of a term(s) or any portion thereof upon resignation, the City will send a
letter of appreciation to the Committee or Commission member that is signed by the City
Administrator. In addition, a thank you card signed by the Councilmembers will be mailed
to the member.
• Recognition in an established edition of the City newsletter, Arden Hills Notes.
General Volunteer Recognition
The City may receive a request from an individual or group regarding various volunteer
opportunities. The City also occasionally recruits volunteers to help at a single event or for a
short-term project. These non -Committee and non -Commission volunteers will be recognized as
follows:
• A thank you card signed by the Councilmembers will be mailed to the individual or group.
• Recognition in an established edition of the City newsletter, Arden Hills Notes.
Conclusion
Establishing a Volunteer Recognition Program reflects Arden Hills' commitment to build an
inclusive and engaged community by recognizing the individuals who dedicate their time and
efforts to enhancing the quality of life in our city.
Initial Draft 4125
Updated 1211125 and 2127126
AGENDA ITEM - 3E
MEMORANDUM
DATE: April 27, 2026
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, City Administrator
FROM: Joua Yang, Finance Director
SUBJECT: Exploring Alternative Funding Sources
Budgeted Amount: Actual Amount:
N/A
Background
N/A
Funding Source:
N/A
As part of the City's 3 Year Strategic Plan, the City is evaluating its long-term fiscal strategy, with a
specific focus on alternative revenue sources and exploring federal and state funding opportunities to
supplement property tax levies and ensure the long-term fiscal sustainability of the City. Staff has
compiled a list of funding opportunities for further discussion. Some of these funding opportunities
would require state legislative action. Staff recommends that the City Council review the attached
preliminary data and provide direction on which revenue categories warrant further financial
analysis. Staff will continue to refine this list as new options are identified. Based on Council
direction, staff will bring back, at a future Council work session, recommendations based on current
staff resources.
• Local Option Sales Tax (LOST): Implementation of a city -specific sales tax (typically
0.5%) to fund designated capital projects of regional significance, such as Rice Creek
Commons.
• Franchise Fees: Implementation or adjustment of fees for utilities (electric/gas) using the
public right-of-way. The City implemented electric franchise fees in 2025 to fund the new
fire station.
• Grant Opportunities: Targeting county, state, and federal grants.
• Bonding: Borrowing obligation that incurs interest and requires repayment, typically used
for larger capital projects.
• Municipal Liquor/Cannabis Store
• Public EV Charging Stations
Page] of 3
Payment in Lieu of Taxes (PILOT) or Service Fee — Tax-exempt entities (30% of City
properties are tax-exempt) make voluntary annual payments to the City to cover wear and
tear on roads and for police/fire services (Saint Paul and Minneapolis)
Municipal Advisory & Feasibility Studies: Engagement with the City's municipal advisor
to conduct formal gap analyses and feasibility studies on alternative revenue streams
o Utility Rate Study — the last rate study was conducted in 2018
o PIR Funding — Building a long-term financial plan, by implementing sustainable
revenue strategies (grants, cash, and bonding/debt service outlook) for Streets, Parks,
and Trail improvement projects, while preserving the City's AAA bond rating.
Following the 2026 budget process and discussions on strategic planning initiatives, staff is seeking
Council feedback on reengaging the Financial Planning and Analysis Committee (FPAC). GFOA
Best Practices suggests that financial policies should be monitored, reviewed, and updated as needed
in a systematic way. In Arden Hills, there is no set schedule, and some of our policies are reviewed
more often than others. At Ramsey and Washington counties, that practice is done every 3-5 years.
This committee was originally formed in 2007 to provide modeling, projections, and suggest fiscal
policies surrounding the longer -term impact of current and near -term decisions. A main
responsibility was to provide advice to the City Council and staff concerning long-term financial
planning as well as make recommendations on city financial policies and procedures. The last
meeting for FPAC occurred in 2020. In 2022, Council direction was not to dissolve FPAC but rather
consider it an ad -hoc task force/work group that would be utilized as needed.
2018 Work Plan summary of Purpose:
The Financial Planning and Analysis Committee's purpose is to provide modeling, projections, and
suggest fiscal policies surrounding the longer -term impact of current and near -term decisions. This
includes: build versus lease decisions; future Fire/Police capital facilities/equipment; fund balance
policies and capital improvement plans. Use of public financing to achieve these objectives is
included in this mission/purpose. Review of operating expenses and annual budget are explicitly
excluded from the scope and responsibility of this committee, provided however, that this committee
will depend upon financial reports and actual financial history of the City.
Past agenda items:
• Business Subsidy Policy and made recommendations on language/offerings
• Purchasing Policy (current policy revised 7/28/14) and Fund Balance Policy (current policy
revised 4/28/14)
• Health insurance renewal (this is currently facilitated through personnel committee),
Comp/Pay study
• Review of Recreation Programs (i.e., revenue history, financial info, and history of personnel
allocations to rec programs)
Staff believes that, with the strategic planning initiatives approved by the City Council, the timing is
opportune to consider the role of this committee and the potential value it might bring to future
budget planning strategy discussions and policy reviews. The City Council, as part of the discussion
on alternative funding sources, is asked to consider and provide direction on FPAC.
Budget Impact
None. This memorandum is for informational and discussion purposes only. There is no immediate
fiscal impact. However, the successful implementation of any alternative revenue source would be
Page 2 of 3
designed to provide a net positive impact to the General Fund, Capital Improvement, or specific
Enterprise Funds.
Attachment
Attachment A: Alternative Funding Sources
Page 3 of 3
Attachment A
City of Arden Hills, MN
� err• rrr><•rs ar.T-�
Option Description
Local Option Sales Tax Minnesota Statute gives cities the authority to levy a local sales tax by an
election process for specific capital improvements.
Franchise Fees A local funding tool authorized by state law that allows cities to charge a fee to
utilities (gas/electric) for using city -owned right-of-way
Bonding Borrowing obligations that incur interest and require repayment at a specific
date. These are typically issues to pay for larger capital projects.
Municipal Liquor Store
Municipal Cannabis Store
Public EV Charging Stations
Payment in Lieu of Taxes (PILOT)
Municipal Advisory & Feasibility Studies
Grants
Invasive Species Eradication Funding
Opportunity
Clean Water Funding
Conservation Partners Legacy Grant
Program
Environment and Natural Resources Trust
Fund
Fields for Kids
Fishing Pier and Shore Fishing Area
Program
No Child Left Inside
Outdoor Recreation Grant Program
Parks and Trails Legacy Grant Program
Source
Sales tax addition
Xcel Energy
Annual appropriation bonds, revenue
bonds
City -owned and operated retail store for off -sale alcohol; profits are restricted to Retail Enterprise
the General Fund or specific CIP projects per MN Statute 340A.
City -operated dispensary model.
Retail Enterprise
City -owned infrastructure.
User Fees
Voluntary annual financial contributions made by tax-exempt entities (non-
Negotiated Voluntary Contribution
profits, universities, or hospitals) to offset the cost of city services like fire,
police, and road maintenance.
A formal financial gap analysis conducted by a third -party fiduciary to stress -test
Internal Fund Reallocation - Cash,
the PIR fund, optimize debt structures, and validate 10-year CIP funding paths.
Grants, and Bond Proceeds
Description Source
Provides funding for projects that seek to eradicate invasive species (part of
U.S. Department of the Interior/
Ithe Bipartisan Infrastructure Law)
U.S. Fish and Wildlife Service
Provides hands-on environmental stewardship and service -learning
Minnesota Board of Water and Soil
opportunities to youth and young adults while providing low-cost labor to
Resources (BWSR)
eligible applicants
Provides funding to restore, protect, or enhance prairies, wetlands, forests, or
Minnesota Department of Natural
habitat for fish, game or wildlife in MN
Resources (MNDNR)
Aims to protect, conserve, preserve, and enhance Minnesota's air, water,
Legislative -Citizen Commission on
land, fish, wildlife, and other natural resources
Minnesota Resources (LCCMR)
Provides financial support to improve baseball and/or softball facilities for
Minnesota Twins Community Fund
youth in the Upper Midwest and Southwest Florida
Joint Power Agreement with the DNR for installation, operations and
Minnesota Department of Natural
maintenance
Resources (MNDNR)
Aims to support and increase efforts to expand programming that connects
Minnesota Department of Natural
youth to the outdoors
Resources (MNDNR)
Provides funding to increase and enhance outdoor recreation facilities in local
Minnesota Department of Natural
and community parks throughout the state
Resources (MNDNR)
Provides funding for parks and trails of regional significance outside of the
Minnesota Department of Natural
seven county metropolitan area
Resources (MNDNR)
PeopleForBikes Community Grant Program Provides funding that supports bicycle infrastructure projects and targeted (Other - Minnesota
advocacy initiatives that make it easier and safer for people of all ages and
Community Vitality & Arts
abilities to ride
AARP Community Challenge Grant
Small grants to fund quick -action projects that can help communities become
AARP
more livable for people of all ages
America Walks Community Change Grants
Awards stipends to communities for projects related to creating healthy,
Foundation
active, and engaged places to live, work, and play
Community Development Block Grant
Provides annual grants to support the development of
U.S. Department of Housing and
Program
infrastructure and public facilities in urban communities
Urban Development
Community Facilities Direct Loan and Grant
Provides affordable funding to develop essential community facilities in rural
U.S. Department of Agriculture
areas
(USDA)
Natural and Scenic Area Grants
Provides funding to increase, protect, and enhance natural and scenic areas
Minnesota Department of Natural
Resources (MNDNR)
Our Town Grant Program Supports projects that integrate arts, culture, and design activities into efforts
that strengthen communities by advancing local economic, physical, and/or I National Endowment for the Arts
social outcomes
Minnesota Festival Support Grant Program Provides arts experiences through festivals celebrating arts, building
community, and exposure to diverse art forms Other - Minnesota
Federal Recreational Trail Grant Program
Funding for motorized and non -motorized trail projects;
Federal via Minnesota Department of
maintenance/restoration of existing recreational trails;
Transportation (MNDOT)
development/rehabilitation of recreational trail linkages including trailside and
trailhead facilities; environmental awareness and safety education programs
American Trails Trail Fund
Assists the trails community with funding to support maintenance, research,
Foundation
_
and stewardship training needs
Local Trail Connections Program
Provides funding to promote short trail connections between where people live
Minnesota Department of Natural
and significant public resources
Resources (MNDNR)
Regional Trail Grant Program
Provides matching grants to local governments for the acquisition and
Minnesota Department of Natural
development of trails with regional or statewide significance. This program
Resources (MNDNR)
focuses on creating high -priority recreational destinations and significant new
trail segments that complement the state trail system
Grants I Description Source
Rivers, Trails, and Conservation Assistance (Supports community -led natural resource conservation and outdoor recreation National Park Service
Prociram
Active Transportation & Pedestrian Safety
projects across the nation
Safe Routes to School
Provides funding for the development and
Minnesota Department of
Infrastructure Grants/Safe Routes to School implementation of infrastructure projects which enable students to walk and
Transportation (MNDOT)
Planninq Assistance Grants
bike to and from schools
Transportation Alternatives Program
The Transportation Alternatives solicitation for the seven -county Twin Cities
Met Council/Transportation Advisory
metro area is conducted by the Metropolitan Council and its Transportation
Board (TAB)
Advisory Board. Funds pedestrian facilities, bicycle infrastructure, Safe Routes
to School projects, and scenic byways. Biennial cycle.
Active Transportation
Provides funding to increase safety/access for walking, biking, and rolling
Minnesota Department of
Transportation (MNDOT)
Carbon -Reduction Program
Provides funding to reduce COz emissions from on -road highway sources
nnesota Department of
Critical Infrastructure & Systems Maintenance
Transportation (MNDOT)
Local Road Improvement
Provides funding to assist local governments with Construction Ready road
Minnesota Department of
projects
Transportation (MNDOT)
Bridge Investment Program
Provides funding for communities to replace, rehabilitate, and preserve bridge
U.S. Department of Transportation
The Rapid Response Fund Provides financial resources to assess and support response actions for quick National Park Service
containment or eradication of newly detected species
Rural Initiative Grant Fund Program Provides funding to encourage collective and involved endeavors among Foundation
citizens in rural communities
State Park Road Account Program Provides funding to assist local governments in improving access to public Minnesota Department of
Livable Communities Act Grants (LCA) Provides funding for innovative development that uses land efficiently and Met Council
links people to opportunities
AGENDA ITEMS - 3F1 AND F2
MEMORANDUM
DATE: April 27, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Jessica Jagoe, City Administrator
SUBJECT: Human Rights Commission and Immigration Enforcement Discussion
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Council should discuss topic areas below and provide direction to Staff on next steps.
Background
At the February 9th Work Session, the City Council requested a recurring work session agenda
item to allow for discussion on topics related to immigration enforcement. Below are topics that
Council requested be brought back for discussion by the City Council related to immigration
enforcement. Council is asked to discuss these topics and provide direction to Staff on next steps
and/or removal of any particular topic(s) from the list and/or other topics that should be brought
forward under this agenda item for future discussion.
Human Rights Commission
At the March 9th Work Session, the City Council directed staff to bring back information on
establishing a Human Rights Commission using the City of Shoreview as an example.
In researching this topic, Staff found that the City of Arden Hills adopted Ordinance 169
(Attachment A) in 1973 establishing a Human Rights Commission. This Commission shall
consist of ten regular members with appointments ranging from one to three year terms based on
years of age (under 21 years old and over 21 years old, respectively). Additionally, the
Commission allows for Ad -hoc members that may be appointed for one year terms. These
members are appointed by the Mayor and with the advice and consent of the Council.
Page l of 2
Similarly in Shoreview, their Commission is comprised of nine to 11 members and allows for
two to three youth representatives with full voting privileges. Members are appointed by the
City Council for three year terms. Duties and responsibilities include:
In fulfillment of its purpose, the human rights commission serves in an advisory capacity to
the city council. New programs and policies must receive the approval of the city council
prior to implementation. Specific duties and responsibilities include:
• Adopting bylaws and/or rules of conduct for its affairs.
• Developing, in cooperation with the state department of human rights, programs of
formal and informal education.
• Formulating human rights programs for the city, subject to review and approval by
the city council. These programs shall direct and encourage the work of all
individuals and agencies involved in planning, policy making and educational
programming in the area of civil and human rights and shall aid citizens in bridging
cultural and other differences.
• Coordinating efforts with the human rights commissions of neighboring cities.
• Making recommendations to the city manager and city council in regard to the
planning or operation of any city department on issues of civil and human rights and
making recommendations regarding the adoption of such specific policies or actions
as are needed to provide for full equal opportunity in the city.
• Advising and making recommendations to the city council in regard to human rights
issues.
Staff is seeking direction from Council on potential updates to the ordinance in terms of
membership composition or appointments prior to recruitment efforts. Additionally, Council
should discuss if there is a desire at this time to appoint a Council and Staff Liaison to the
Human Rights Commission. If necessary, a draft ordinance and/or resolution for committee
liaisons would be brought forward to a future regular meeting for approval. The Human Rights
Commission would be added to city code along with our other active committees/commissions
as applicable to Section 220 - Boards, Committees, and Commissions.
Other topics for further discussion
• Use of City Property Policy/Ordinance (i.e. stains area)
o Staff is working with the City Attorney and will be bringing draft language
forward to a future work session for discussion.
• Sharing of Data Policy
o Based on City Council direction at the March 9th Work Session, staff is preparing
a policy that will be brought forward to a future city council meeting for adoption.
Budget Impact
N/A
Attachment
Attachment A: Ordinance 169
Attachment B: Shoreview Human Rights Commission
Page 2 of 2
Attachment A
STATh OF MINNESOIA
COUNTY OF RAMSEY
VILLAGE OF ARDEN PILLS
ORDINANCE NO. IZ-
AN ORDINANCE AFENDING ORDINANCE NO.
105, RELATING TO THE HUMAN RIGHTS
COM14ISSION, BY ENLARGING THE COMPO-
SITION THEREOF AND PROVIDING SPEC-
IFIC QUALIFICATIONS FOR REGULAR AND
AD HOC MEMBERS THEREOF; AND REPEALING
ORDINANCE NO. 115.
The Village Council of the Village of Arden Hills does
hereby ordain as follows:
Section 1. Amendment of Ordinance No. 105.
Section 4 of Ordinance 105, relating to the Human Rights
Commission, is hereby amended in its entirety to read as fol-
lows:
Section 4. Composition of Commission. The Commission
shall consist of ten 10) regular members to be appointed
by Mayor and with the advice and consent of the Council.
Additional ad hoc members, requested by the Chairman of
the Commission for special projects, may also be appoint-
ed to serve thereon by the Mayor and with the advice and
consent of the Council. Both regular and ad hoc mem-
bers of the Commission shall be an--.)ointed with due re-
gard to their fitness for the efficient dispatch of the
functions, powers and duties v(:s t:', i in and imposed upon
the Commission.
At least eight (8) of the regular mer-bers of the Conmis-
sion shall be a minimum of twenty-one (21) years of
age and each such adult member, after the original ap-
pointments, shall be appointed for a term of three (3)
years, except that any person appointed to fill a vacancy
occurring prior to the expiration of the term for which
his predecessor was appointed shall be appointed only
for the remainder of such term. The regular members of. the
Commission who are less than twenty-one (21) years of
age shall be appointed for one (1) year terms. Upon the
expiration of his term of office, a regular member shall
continue to serve until hi-s successor is apnoi.nted and
shall have qualified. To insure regularity in the com-
position of the Commission, the first year of any term of
a regular member shall be deemed to end at the expiration
of the calendar year in which the appointment is made.
Ad hoc members shall be appointed for one year (1) terms,
which shall be deemed to have expired at the end of the
calendar year in which the appointment is made.
-1-
The first Commission shall consist of two (2) regular
members appointed for a term of three (3) years, two
(2) regular members for a term of two (2) years, and
two (2) regular members for a term of one (1) year.
Both regular mrribers and ad hoc members of the Com-
mission shall serve with out compensation and may be
removed from office for cause by the Mayor.
Section 2. Repeal of Ordinance No. 115.
Ordinance No. 115, which amended Section 4 of Ordinance
105 to enlarge the composition of the Human Rights Commission
and provided specific qualifications for the members thereof
and which was passed by the Council on the 30th day of June,
1969, is hereby repealed in its entirety.
Section 3. Effective Date.
This rrdinance shall be in effect from and after its
passage and publication.
d
Passed by the Council of Arden Hills this 12- day of
February, 1973.
Henry J. re , Jr.,
Mayor
Attest:
Charlotte McNiess h
Acting Clerk -Administrator
-2-
STATEMI S
COUNTYUNTY RA OF RAMSEYEY
VILLAGE OF ARDEN HILLS
ORDINANCE NO. 169
AN ORDINANCE AMENDING ORDINANCE NO. 105,
RELATING TO THE HUMAN RIGHTS COMMISSION,
BY ENLARGING THE COMPOSITION THEREOF
AND PROVIDING SPECIFIC QUALIFICATIONS FOR
REGULAR AND AD HOC MEMBERS THEREOF;
AND REPEALING ORDINANCE NO. 115.
The Village Council of the Village of Arden Hills does
hereby ordain as follows: -
Section 1. Amendment of Ordinance No. 105,
Section 4 of Ordinance 105, relating to the Human
Rights Commission, !.hereby amended in its entirety to
read as follows:
Section 4.' Composition of Commission. The Com
mission shall consist of ten (III) regular members to be
appointed by Mayor and With the advice and Consent of
the Council. Additional ad hoc members, requested by
the Chairman of the Commission for speclal projects,
may also be appointed to serve thereon by the Mayor
and with the advice and consent of the Council- Both
regular and ad hoc members of the Commission shot I be
appointed with due regard to their fitness for the ef-
ficient dispatch of the functions, powers and duties"
vested in and imposed upon the Commission.
At least eight .(8) of the regular members of the
Commission shall be a minimum of twenty-one (21)
years of age and each such adult member, after the
original appointments, shall be appointed fora term of
three (3) years, except that any person appointed to fill
a vacancy occurring prior to the expiration of the term
for which his predecessor was appointed shall be ap-
pointed only for the remainder of such term. The
regular members of the Commission who are less than
twenty-one (21) years of age shal I be appointed for one
(1) year terms. Upon the expiration of his term of office,
a regular member shall continue to serve until his
successor is appointed and shall have qualified. To
insure regularity in the composition of the Commission,
the f irst year of any term of a regular member shall be
deemed to end at the expiration of the Calendar year in
which the appointment is made.
Ad hoc members shall be appointed for one year (1)
terms, which shall be deemed to have expired at the end
of the calendar year in which the appointment is made.
The first Commission shall consist of two (2) regular
members appointed for a term of three (3) years, two
12) regular members for a term of two (21 years, and
two (2) regular members for a term of one (II year.
-
Both regular members and ad hoc members of the
Commission shall serve with out compensation and may
be removed from office for cause by the Mayor.
.Section 2. Repeal of Ordinance No. 115.
Ordinance No. 115, which amended Section 4 of Or.
dinance 105 to enlarge the composition of the Human
Rights Commission and provided specific qualifications
for the members thereof and which was passed by the
Council on the 30th day of June, 1969, is hereby repealed
in its entirety.
Section 3. Effective Date.
This Ordinance shall be in affect from and after Its
passage and publication.
Passed by the Council of Arden Hills this 121h day of
February, 1973.
Henry J. Crepeau, Jr.,
Mayor
Attest:
Charlotte MCNiesh
Acting Clerk -Administrator
(Bulletin: Feb. 15, 1973)
C
0
STATE OF MINNESOTA
COUNTY OF RAMSEY
VILLAGE OF ARDEN HILLS
ORDINANCE NO. 169
AN ORDINANCE AMENDING ORDINANCE NO. 105,
RELATING TO THE HUMAN RIGHTS COMMISSION,
BY ENLARGING THE COMPOSITION THEREOF
AND PROVIDING SPECIFIC QUALIFICATIONS FOR
REGULAR AND AD HOC MEMBERS THEREOF;
AND REPEALING ORDINANCE NO. 115.
The Village Council of the Village of Arden Hills does
hereby ordain as follows:
Section 1. Amendment of Ordinance No. 105.
Section 4 of Ordinance 105, relating to the Human
Rights Commission, is hereby amended in its entirety to
read as follows:
Section 4. Composition of Commission. The Com-
mission shall consistof ten (10) regular members to be
appointed by Mayor and with the advice and consent of
the Council. Additional ad hoc members, requested by
the Chairman of the Commission for special projects,
may also be appointed to serve thereon by the Mayor
and with the advice and consent of the Council. Both
regular and ad hoc members of the Commission shall be
appointed with due regard to their fitness for the ef-
ficient dispatch of the functions, powers and duties
vested in and imposed upon the Commission.
At least eight (a) of the regular members of the
Commission shall be a minimum of twenty-one (21)
years of age and each such adult member, after the
original appointments, shall be appointed for a term of
three (3) years, except that any person appointed to fill
a vacancy occurring prior to the expiration of the term
for which his predecessor was appointed shall be ap.
pointed only for the remainder of such term. The
regular members of the Commission who are less than
twenty-one (21) years of age shall be appointed for one
(1) year terms. Upon the expi ration of his term of office,
.a regular member shall continue to serve until his
successor is appointed and shall have qualified. To
insure regularity in the composition of the Commission,
the first year of any term of a regular member shall be
deemed to end at the expiration of the calendar year In
which the appointment is made.
Ad hoc members shall be appointed for one year (1)
terms, which shal I be deemed to have expired at the end
of the calendar year in which the appointment is made.
The first Commission shall consist of two (2) regular
members appointed for a term of three (3) years, two
(2) regular members for a term of two (2) years, and
two (2) regular members for a term of one (11 year.
Both regular members and ad hoc members of the
commission shall serve without compensation and may
be removed from office for cause by the Mayor.
Section 2. Repeal of Ordinance No. 115.
Ordinance No. 115, which amended Section 4 of Or.
dinance 105 to enlarge the composition of the Human
Rights Commission and provided specific qualifications
for the members thereof and which was passed by the
Council on the30th day of June, 1969, is hereby repealed
in its entirety.
Section 3. Effective Date.
This Ordinance shall be in effect from and after its
Passage and publication.
Passed by the Council of Arden Hills this 12th day of
February, 1973.
Henry J. Crepeau, Jr.,
Mayor
Attest:
Charlotte MCNiesh
Acting ClerkAdministrator
(Bulletin: Feb. 15, 1973)
1�
u
DIVISION 5. - HUMAN RIGHTS COMMISSION
Attachment B
Sec. 2-215. - Policy.
It is the public policy of the city, in cooperation with the state department of human rights, to secure for all citizens equal opportunity in housing, employment, public accommodations, public services and education,
and to work consistently to improve the human relations climate of the city.
(Prior Code, § 308.010)
Sec. 2-216. - Establishment and composition.
The commission shall be composed of nine to 11 members and shall be advisory to the city council. The city council may, at its own discretion, appoint two to three youth representatives with full voting privileges.
Youth representatives must be high school sophomores, juniors, or seniors. Youth representatives may be nonresidents from a school district servicing the city. Members shall be appointed by the city council. Any
member of the commission may be removed by a majority vote of the city council.
(Prior Code, § 308.020; Ord. No. 812, 3-19-2007; Ord. No. 1016, 4-17-2023)
Sec. 2-217. - Terms.
Members shall be appointed for three-year terms beginning February 1 and ending January 31 of the third year following. Members of the commission may receive compensation as the city council shall provide by
resolution.
(Prior Code, § 308.030)
Sec. 2-218. -Vacancies.
In case of a vacancy during the term of any member of the commission, the city council shall appoint a new member to serve the remainder of the term.
(Prior Code, § 308.050)
Sec. 2-219. - Organization.
The commission shall elect co-chairs to serve staggered two-year terms. The co-chairs are responsible for presiding at meetings, working with staff on meeting agendas, and attending city council meetings as needed to
represent the commission. The administration department shall maintain all records of the commission and bring forward any recommendations to the city council.
Sec. 2-220. - Meetings and reports.
The commission shall hold monthly meetings as needed. It shall follow the city's committee handbook procedures for formal actions and keep a public record of all motions, resolutions, findings, minutes and reports
which shall be reduced in writing and a copy forwarded to the city council. The assistant city manager shall be the official advisor.
Sec. 2-221. - Duties and responsibilities.
In fulfillment of its purpose, the human rights commission serves in an advisory capacity to the city council. New programs and policies must receive the approval of the city council prior to implementation. Specific
duties and responsibilities include:
(1) Adopting bylaws and/or rules of conduct for its affairs.
(2) Developing, in cooperation with the state department of human rights, programs of formal and informal education.
(3) Formulating human rights programs for the city, subject to review and approval by the city council. These programs shall direct and encourage the work of all individuals and agencies involved in planning,
policy making and educational programming in the area of civil and human rights and shall aid citizens in bridging cultural and other differences.
(4) Coordinating efforts with the human rights commissions of neighboring cities.
(5) Making recommendations to the city manager and city council in regard to the planning or operation of any city department on issues of civil and human rights and making recommendations regarding the
adoption of such specific policies or actions as are needed to provide for full equal opportunity in the city.
(6) Advising and making recommendations to the city council in regard to human rights issues.
(Prior Code, § 308.070)
AGENDA ITEM - 3G
MEMORANDUM
DATE: April 27, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Jessica Jagoe, City Administrator
SUBJECT: City Council Code of Conduct/Norms of Behavior Discussion
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Council should review Resolution 2016-022 for City Council Norms of Behavior and provide
direction to Staff on next steps.
Background
At the April 141h Work Session, the City Council reviewed Resolution 2016-22 which is the City
Council Norms of Behavior. Council requested that staff verify if the League of MN Cities had a
template Code of Conduct policy that could be a starting point for this discussion. Additionally,
there was a reference to the Elected Officials Guide that LMC also produces. Staff were asked to
gather some of these resources together and share those with the Council for future discussion.
LMC states that generally policies will take one of two forms: either a values statement
expressing core principles for ethical conduct or a formal code of conduct. From the Minnesota
Mayors Handbook produced by the League of Minnesota Cities there is the following
suggestion:
Codes of conduct are written more like bylaws or regulations for an organization.
Generally, they prescribe explicit standards of behavior and provide for formal
complaints, hearings, and censure. For example, a code of conduct might state, "No
member may knowingly violate the Open Meeting Law."
Included as Attachment D is a sample Code of Conduct created by the League of Minnesota
Cities Ethics Advisory Panel from the Minnesota Mayors Handbook.
Pagel of 2
For Resolution 2016-22, the City Council should review to determine if this remains sufficient or
provide Staff with direction on updates for the Norms of Behavior.
Budget Impact
N/A
Attachments
Attachment A: Resolution 2016-22
Attachment B: January 3, 2024 Special Work Session Minutes
Attachment C: April 14, 2025 Work Session Minutes
Attachment D: LMC Sample Code of Conduct
Page 2 of 2
Attachment A
-z3 [� HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2016-022
RESOLUTION ESTABLISHING CITY COUNCIL NORMS OF BEHAVIOR
BE IT RESOLVED BY THE ARDEN HILLS CITY COUNCIL THAT THE NORMS OF
BEHAVIOR ARE HEREBY ESTABLISHED AS FOLLOWS:
1. Speak only for yourself, not for other Councilmembers — unless specifically tasked by your
colleagues to speak for the group.
2. Don't question motives. Assume others have positive intentions, even when you disagree.
3. Be respectful of one another, and the public process, at all times. Do not criticize Staff or others
in public.
4. Aim of consensus, but accept decisions of the majority once made.
5. Stay focused on the elected official role — policy, prioritization, and citizen representation.
6. Work primarily through the City Administrator or a Department Head, and through line staff with
prior arrangement. May work with the writer of a memo in a packet to request information for
clarification. Refrain from attending staff meetings, trainings, "rides -along" or group staff
functions unless specifically invited or cleared by the City Administrator.
7. Respect Staff and the fact that they work for the Council as a whole. Don't expect or ask them to
engage in the fray (secrets, gossip, triangulation), make your individual case (to take sides), or to
be your "insider" (informant).
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 27th
DAY OF DUNE, 2016.
David Grant, gayor
TT T:.
J ie Hanson, City Clerk
'It Attachment B
,-ARZEN HILLS
Approved: February 12, 2024
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL WORK SESSION
JANUARY 3, 2024
5:30 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the Special City
Council Work Session at 5:30 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Emily Rousseau,
Tena Monson and Tom Fabel
Absent: None
Also present: City Administrator Dave Perrault and League of Minnesota Cities Insurance
Trust (LMCIT) Collaboration Services Manager Aimee Gourlay
1. AGENDA ITEMS
A. Council Discussion with LMCIT Collaboration Services
Ms. Gourlay said the goal is to give them the opportunity to discuss what they might like to do or
change about the Norms of Behavior/Code of Conduct, and what the process would be for
moving forward. She reviewed the items they hope to achieve; productive and efficient Council
meetings, improved teamwork and agreement on process. She asked if anyone wanted to add
anything else.
Council also requested to talk about respect and decency.
Ms. Gourlay said she would add that under meeting management. She explained the agenda and
said she had brought a short Code of Conduct summary from the League of Minnesota Cities. She
said the League doesn't have a standard code as they are specific to each community. Some cities
have very detailed codes and Duluth has one paragraph. She expanded on the items they would be
discussing. The idea was to share and hear others ideas and incorporate as many considerations as
they could. The goal of a Code of Conduct is to increase their ability to have positive conflict that
helps get good outcomes, and decrease the likelihood of interpersonal negative conflicts that can
detract from making good decisions.
Ms. Gourlay explained the Norms of Behavior 2016 could be a starting point because it already
exists. Discussion was probably more important than the paper at this point.
ARDEN HILLS SPECIAL CITY COUNCIL WORKSESSION - JANUARY 3, 2024 2
Council discussed issues in the past related to processes and how they have or have not come to
agreement on items.
Ms. Gourlay said it was about perceptions and how you're feeling about the discussion. What
they seem to agree on the need to balance the meeting efficiency with making sure everyone's
voice is heard and making sure the conversation is appropriate to the topic. They could talk about
how to move on when all opinions have been voiced. If they feel like they're hearing the same
thing and want to move on for efficiency sake, how does the Mayor know?
Council discussed how side comments or underhanded remarks affect decorum.
Ms. Gourlay said you're probably not listening well if there are side comments, and people will
shut down if they're hearing things as attacks. That is a part of meeting decorum. It can be
difficult if Councilmembers are speaking for long periods of time. So how do they balance
making sure everyone has a voice? Maybe everyone says their initial thoughts and has longer to
speak after that.
Ms. Gourlay thought there was already a divide about how they were feeling about respect. She
wondered if only some people were experiencing that or if it was a council -wide consideration.
Council discussed past issues or events that they have felt contributed to feelings of disrespect or
mistrust.
Ms. Gourlay thought getting to a point of understanding that could be another piece of the code.
And whatever code they come up with everyone has to be willing to go along with. She watched
a video of a meeting but she didn't see much of this dynamic.
Ms. Gourlay said there may be a need to address some of the past hurt in some way however,
something that can be helpful is to look at places they've been more successful and see how they
can take what is working and build on that.
Council discussed teamwork and their perspectives on information sharing.
Ms. Gourlay stated they're talking about Code of Conduct, but it really keeps coming back to
this one issue. She asked what they needed to move forward.
Council discussed better communication moving forward and past issues, also discussed looking
forward not at the past when making decisions.
Council discussed adding agenda items to formally report back to Council, such as,
Committee/Commission updates.
Ms. Gourlay said one thing they were talking about was committee reports and separating that
from Council Comments. They also talked about agreeing to disagree about the past and not
bring it up going forward. They talked about annual committee updates and sharing City goals.
Ms. Gourlay commented that one of the things she's observing is that it's hard to get to
consensus because what they're talking about keeps shifting.
ARDEN HILLS SPECIAL CITY COUNCIL WORKSESSION - JANUARY 3, 2024 3
Ms. Gourlay reiterated they wanted efficient meetings, to stay on appropriate topics, everyone's
voice be heard, and to avoid personal comments. Some of the items they are considering would
address some of that list.
Ms. Gourlay said sometimes councils have struggles with how to get things on the agenda,
what's the complaint process, or the process for taking something off the consent agenda.
Oftentimes it has to do with how things get heard. She wondered what's the process for assigning
committees, is there an assumption that everyone gets a committee and similar types of things.
Council discussed adding committee/commission reports to future agendas, and about tying it into
committee/commission liaison responsibilities.
Ms. Gourlay recommended they have a work session item for discussion of committee updates
before it be brought for a vote at a regular meeting so there is no misunderstanding of what the
policy will be. She asked if this session was a useful conversation.
Council discussed not bring up past issues when making decisions affecting the present and
future.
Ms. Gourlay said they should move forward with discussing the issues they talked about at work
sessions and if they would like her to come back she could. She could also arrange for not full
group discussions.
Ms. Gourlay said they remind her of good people with knowledge coming together from
different places but the team can't come together.
Council thanked Ms. Gourlay for her time.
2. COUNCIL/STAFF COMMENTS
City Administrator Perrault said he had emailed two questions to the Council. The 2024 PMP
was at 80% plan and was scheduled to be an item on the upcoming work session, did they prefer
to leave it on that meeting. Also, did they want to schedule a retreat, if so he will find a date.
Councilmember Rousseau would rather do a special work session on January 22 for the PMP,
and she would love to have a retreat in March or April.
Councilmember Monson was comfortable with having the PMP discussion on either date but
she could make January 22 work.
Mayor Grant explained there's what they go in at and then there's the bid. So, 80% was
probably close enough.
Councilmember Monson said then she was fine with it being on January 8 at 80%. She would
like to have city goals at a retreat but didn't think they needed the personality piece.
Mayor Grant felt a retreat was the wrong way to approach it. He thought it would be better for
the group to look at some strategic topics and discuss them. He didn't know if they needed
ARDEN HILLS SPECIAL CITY COUNCIL WORKSESSION — JANUARY 3, 2024 4
someone else to help them do that. He thought a facilitator would make it more touchy-feely and
they would probably waste time with ice breaker type stuff.
Councilmember Fabel agreed.
Councilmember Monson said she found Ms. Gourlay to be valuable in these discussions.
Councilmember Rousseau asked if they were going to go through the list of work session topics
at the next work session and prioritize them.
Mayor Grant was thinking more strategic than chickens or food trucks; he was worried more
about bigger things like trails and the fire station.
City Administrator Perrault said he was planning to include the list of work session priorities
on the next work session so Council can let staff know what they want to bring forward in what
order.
Councilmember Rousseau explained that things they see on the list as a priority could be what
they base a strategic plan on.
Councilmember Holden asked if they were going to update the Council Tracker.
City Administrator Perrault said past practice was they only removed things at Council
direction.
Councilmember Rousseau asked how they were moving forward with a Code of Conduct for
committees.
Ms. Gourlay said she had examples from other cities to send to the Mayor and Councilmember
Rousseau.
ADJOURN
Mayor Grant adjourned the Special City Council Work Session at 7:09 p.m.
_4j. J��J
David Grant
Mayor
Attachment C
ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 14, 2025 14
regarding how PTRC are going to pay for the parks is a priority, above some of the other items on
the list. We need to decide what is most important.
Councilmember Rosseau asked if it could be two Fridays vs. a Friday and Saturday.
Councilmember Holden can't do 14 hours. Back to back days doesn't work. In the past, it was
nice to take a step back and think about what was discussed.
Councilmember Weber asked if it had to be consecutive days.
City Administrator Jagoe didn't ask that question. Her experience was the Friday/Saturday. She
will ask if there is an option to do a Friday and then a second Friday a month later.
Councilmember Weber said he could support that, with Hue Life. He is not interested in the
other proposal.
Councilmember Holden asked when it was decided it would be a Friday.
City Administrator Jagoe said she heard Council talk about a Friday.
Councilmember Monson said they did a similar session with the Fire Board. There were three
months between sessions. We can't spread it that far because we will want this complete in time
for budgeting. It was nice to have that space between sessions.
Mayor Grant said we should try to keep the hours down, maybe not two full days.
City Administrator Jagoe will follow up with the consultant to see about scheduling two
sessions with some time between. She sought clarification if Council wanted to agree on
availability and see if it works for the consultant, or should we schedule it when they can fit us in.
Councilmember Holden said everyone needs to be at the first one.
Councilmember Weber said we will probably have to have the consultant say when they are
available and then move on it when we find a date that works for everyone.
City Administrator Jagoe said she will follow up on dates. She wanted to confirm that Council
plus the Directors and City Clerk should attend. She asked if there was anyone else that should be
included in the invitation.
Discussion ensued regarding start time, possible dates and what items will be focused on.
City Administrator Jagoe will discuss availability with the consultant and send out dates to
Council.
C. Council Norms of Behavior
City Administrator Jagoe said on March loth, this item was brought to the Work Session along
with the Committee/Commission Code of Conduct Policy. The Council Norms of Behavior,
ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 14, 2025 15
Resolution 2016-22 is being brought back for Council review. She asked Council if there are any
updates or changes, they want to make.
Councilmember Monson thinks the Norms of Behavior is a good place to start but she feels that
reading it, it was written in response to the dynamics that were happening at that time. She
provided something previously that more broadly discussed honesty and integrity. She thought we
could check with LMC to see if they have a template. She thinks the items are very specific.
Councilmember Weber said he went through all the chapters of the Elected Officials Guides on
the LMC site. He thinks the information is very comprehensive guidance for elected officials and
ethics guidance. He provided the information to City Administrator Jagoe. He requested she
share that information with the rest of the Council.
City Administrator Jagoe said she will pass that along to the entire council.
Councilmember Rousseau asked if City Administrator Jagoe would share that along with
Councilmember Holden's notes, as well.
Councilmember Holden said in item #3, there is language regarding public testimony. She
believes the word `immoral' should be removed. We shouldn't use that word. We talk about being
respectful of one another but we also have to include resident interactions.
D. Twin Cities Gateway Funding Discussion
Mayor Grant said there is just under $20,000 plus some roll-over from the previous year. He is
grateful the Visitor's Bureau allowed that. These funds need to be used to advertise and promote
events that will bring people into Arden Hills to use hotels and patronize our businesses. He
believes the ice swim event would qualify. We've used it for Rib Fest and Bethel Homecoming.
He reminded that we have the 75th Anniversary of Arden Hills coming in 2026. He asked Council
if they had any preference for prioritizing the list.
Councilmember Rousseau said she is interested in using half of the amount for Rib Fest and the
other half for the ice swim. She would like John Connelly to talk with Al Stauffacher to help
shepherd the process of the Regional Grant for the ice swim event. She understands they will do
that for a newer event. Mr. Stauffacher seemed interested in the ice swim. She said it seems like
we typically discuss this funding source in April. She wondered if the 75th Anniversary should be
on the list for next year, with all of the 2026 funds going towards that event.
Mayor Grant said that is the Council's decision to make. He said the grant awards are based on a
formula. He said the numbers are holding and we can probably expect about the same amount
next year.
Councilmember Holden would like to use a little of the 2025 money to advertise a save the date
for the 75th Anniversary. She thinks we should send out one big flyer. A mailing is $2,000. She
thinks we should send out a mailing announcing that 2026 is the 75th Anniversary. Something that
advertises us as a City to all the residents and businesses. She isn't willing to give it to Bethel.
They never even thanked us.
Mayor Grant isn't aware if Staff has received any communication.
Attachment D
For example, "I serve the public interest when I recognize and support the
public's right to know the public's business." Values -based codes generally set
aspirational "do's," while codes of conduct stress "don'ts," as discussed below.
You can find a sample Statement of Values in Appendix F at the end of this
memo.
b. Codes of conduct
See Appendix G: Sample Code Codes of conduct are written more like bylaws or regulations for an
of Conduct.
organization. Generally, they prescribe explicit standards of behavior and
provide for formal complaints, hearings, and censure. For example, a code of
conduct might state, "No member may knowingly violate the Open Meeting
Law." You can find a sample Code of Conduct in Appendix G at the end of this
memo.
C. Enforceability
i. Values statements
Because of the aspirational and sometimes subjective nature of values -based
codes, formal enforcement might be difficult and likely counterproductive.
Compliance is better left to the individual's conscience.
ii. Codes of conduct
Minn. Stat. § 410.20. Charter cities may provide for recall of elected public officials in their charter.
However, recall of public officials is not possible in statutory cities. In addition,
there is no authority in state statute to provide for removal of a council
member by vote of the council or through application of a city -based ethics
policy. There is also no authority to levy fines for violations.
As a result, city codes of conduct for elected officials are generally enforced
through censure. Censure is a formal resolution of council stating that a
council member has violated the city's ethical rules and expressing disapproval
of their actions.
IV. Mayor -council relationship
Because mayors of statutory cities lack significant individual authority, the key
to a successful mayor -council relationship often lies in recognizing the mayor's
role (and its limits) and working from there to build productive partnerships
with fellow council members.
A. Meetings and the mayor -council relationship
Minnesota
Mayors Chapter 1 -36
Association
Appendix G: Sample Code of Conduct
Created by the League of Minnesota Cities Ethics Advisory Panel — October 2009; Revised December 2017
.01. Purpose.
The City Council of the City of determines that a code of conduct for its members, as well
as the members of the various boards and commissions of the City of , is essential for the
public affairs of the city. By eliminating conflicts of interest and providing standards for conduct
in city matters, the City Council hopes to promote the faith and confidence of the citizens of
in their government and to encourage its citizens to serve on its council and commissions.
.02. Standards of conduct.
Subd. 1. No member of the City Council or a city board or commission may knowingly:
a. Violate the Open Meeting Law.
b. Participate in a matter that affects the person's financial interests or those of a business
with which the person is associated, unless the effect on the person or business is no
greater than on other members of the same business classification, profession, or
occupation.
c. Use the person's public position to secure special privileges or exemptions for the person
or for others.
d. Use the person's public position to solicit personal gifts or favors.
e. Use the person's public position for personal gain.
£ Except as specifically permitted pursuant to Minn. Stat. 471.895, accept or receive any
gift of substance, whether in the form of money, services, loan, travel, entertainment,
hospitality, promise, or any other form, under circumstances in which it could be
reasonably expected to influence the person, the person's performance of official action,
or be intended as a reward for the person's official action.
g. Disclose to the public, or use for the person's or another person's personal gain,
information that was gained by reason of the person's public position if the information
was not public data or was discussed at a closed session of the City Council.
h. Disclose information that was received, discussed, or decided in conference with the
city's legal counsel that is protected by the attorney -client privilege unless a majority of
the City Council has authorized the disclosure.
i. Represent private interests before the City Council or any city committee, board,
commission, or agency. (optional)
Subd. 2. Except as prohibited by the provisions of Minn. Stat. § 471.87, there is no violation of
subdivision 1 b. of this section for a matter that comes before the council, board, or commission
if the member of the council, board, or commission publicly discloses the circumstances that
Minnesota
Mayors 74
Association
would violate these standards and refrains from participating in the discussion and vote on the
matter. Nothing herein shall be construed to prohibit a contract with a member of the City
Council under the circumstances described under Minn. Stat. § 471.88, if proper statutory
procedures are followed.
.03. Complaint, hearing.
Any person may file a written complaint with the city clerk alleging a violation of the standards
of conduct in section _02. The complaint must contain supporting facts for the allegation.
The City Council may hold a hearing after receiving the written complaint or upon the council's
own volition. A hearing must be held only if the City Council determines:
1) upon advice of the city attorney, designee, or other attorney appointed by the council, that
the factual allegations state a sufficient claim of a violation of these standards or rise to
the level of a legally recognized conflict of interest, and
2) that the complaint has been lodged in good faith and not for impermissible purposes such
as delay.
The City Council's determination must be made within 30 days of the filing of the allegation
with the city clerk. If the council determines that there is an adequate justification for holding a
hearing, the hearing must be held within 30 days of the City Council's determination.
At the hearing, the person accused must have the opportunity to be heard. If, after the hearing,
the council finds that a violation of a standard has occurred or does exist, the council may
censure the person, refer the matter for criminal prosecution, request an official not to participate
in a decision, or remove an appointed member of an advisory board or commission from office.
Minnesota
Mayors 75
Association
AGENDA ITEM - 3H
MEMORANDUM
DATE: April 27, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Jessica Jagoe, City Administrator
SUBJECT: Rice Creek Commons/TCAAP Discussion
Budgeted Amount:
N/A
For Council Consideration
Actual Amount:
N/A
Funding Source:
N/A
Council will have the opportunity to comment on any TCAAP related items they so choose.
Background
N/A
Budget Impact
N/A
Attachment
N/A
Page 1 of 1
AGENDA ITEM - 3I
MEMORANDUM
DATE: April 27, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Jessica Jagoe, City Administrator
SUBJECT: Agenda Planning
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Council should discuss its next Work Session agenda.
Background
Per Council's adopted policy on agenda setting, please find the proposed agenda below for the
upcoming meeting.
May 1 lth Work Session
• Public Hearing Agenda Format
• State of the City Policy
• Twin Cities Gateway Funding
• PTRC Composition
• Draft Sign Code Revisions
• Overnight Parking Regulations
• Use of City Property Policy/Immigration Discussion
• Agenda Planning (time sensitive)
• RCC/TCAAP Discussion
May 261h Work Session
• Zoning Code Updates
• Immigration Discussion
• Agenda Planning (time sensitive)
• RCC/TCAAP Discussion
Page l of 2
Attachment A is the list of topics that have yet to be discussed by Council and the ranking of
priority topics. Staff will begin to work on the higher priority items into upcoming Work
Sessions sooner while putting the lower priority items to later discussions. Please note, this does
not reflect all items at Work Sessions as Staff will have necessary items for discussion, such as,
budget discussions, concept plan reviews, or Public Works projects that need timely direction.
Council may want to discuss whether any items need to be added to this list for future discussion
or assign a future meeting for some of these items. This would need to be done by a majority
consensus of Council.
Below is a running list of things Staff brings forward to Work Session annually, in recent years,
we have shifted away from bringing some items forward unless needed, such as, the Pavement
Management Update from Public Works. Note, these timelines may shift year to year. Most
items discussed at Work Sessions are one-off items that may require multiple meetings but are
usually not recurring.
• January
o Legislative priorities
• February
o None
• March
o
Initial guidance on next year's Public Works projects
• April
o
None
• May
o
None
• June
o
Follow up on next year's Public Works projects
• July
o
Capital improvement planning
• August
o
Operating budgets
• September
o
Operating budget and levy discussion
o
Committee/Commission Work Plans
• October
o
State of the City (if planned for early following year)
• November
o
City-wide budget and fee schedule
o
Follow up on next year's Public Works projects
• December
o
Committee and commission appointments
Budget Impact
N/A
Attachment
Attachment A: Council Priorities
Attachment B: Agenda Setting Policy
Page 2 of 2
Attachment A
Topic for Consideration
Short-term Rental Ordinance
Likely Responsible DepartmeAnrotal
CD/Admin
MEOW
15
-
Average
3.00
Majority Next Steps
Council WS
Rental Licensing Program
CD/Admin
15
3.00
Council WS
Accessory Dwelling Units
CD
121
2.40
Council WS
Funding for Lake Johanna Boulevard Trail
PW/Fin
9
1.80
Council WS
Climate Action Plan
Admin
9
1.80
Council WS
Code of Conduct
Admin
8
1.60
Council WS
Encroachment Discussion (2025)/Adopt A Spot
PW
8
1.60
Staff Recommendation
Volunteer Recognition (to Personnel first)
Admin
8
1.60
Staff Recommendation
Cannabis Discussion
CD/Admin
8
1.60
Council WS
Energy Audit
Admin
7
1.40
Staff Recommendation
Temporary Goats/Buckthorn
Admin
7
1.40
Staff Recommendation
Buy Nothing Day/Clean Up Day
Admin
6
1.20
Staff Recommendation
Community Survey
Admin
6
1.20
Council WS
Committee/Commission Liaison Role Policy
Admin
5
1.00
Council WS
EV Fleet Analysis
pW
5
1.00
Staff Recommendation
Added Items:
Data Center Moratorium
PTRC Composition
Lake Johanna Cold Plunge
Attachment B
It
"ENILLS
CITY OF ARDEN HILLS
Agenda Setting Policy
The purpose of this policy is to establish a method for agenda setting that allows for Council to
review and have control over its agendas and decide as a Council how it wants items for
consideration to be brought forward.
For regular worksession agendas:
• Prior to concluding each regularly scheduled worksession, the City Council shall review
its next regularly scheduled worksession agenda and direct Staff on any changes.
• Should an individual Councilmember want to raise an item for discussion at the next
meeting or in the future, they would do so during this review period. The item would
need at least one other Councilmember to agree to having the item considered for future
discussion, and then Council, by majority, would direct to have it placed on a future
agenda or not.
Staff will have flexibility to add or remove items to the worksession as needed to
maintain operational efficacy.
For regular City Council meeting agendas:
• Agendas will be largely Staff driven based on approvals needed for normal operations.
• Items coming from the City Council shall first be discussed at a worksession and can
direct Staff at said worksession to bring items forward for formal approval if needed.
• In rare instances, if a Councilmember brings forward an item that needs approval prior to
going to a worksession, they may request the City Administrator add the item to the
agenda. The City Administrator shall have the discretion to determine if the issue should
be added or not, but Councilmembers will make every effort to having the item first
discussed at a worksession.
Special meetings and emergency meetings:
• Special meetings and emergency meetings may still be called at the discretion of the
Mayor or any two Councilmembers, and the members calling the meeting shall set the
agenda.