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Home My WebLink AboutCCP 02-09-1998 F~ ~ . AGENDA ARDEN HILLS CITY COUNCIL MEETING NEW BRIGHTON COUNCIL CHAMBERS MONDAY, FEBRUARY 9,1998,7:30 P.M. 7:30 P.M, 1. Call to Order 7:30 P,M, 2. Approval of Meeting Agenda 7:30 P,M, 3. Approval of Minutes a. January 26, 1998 Regular Meeting 7:30 P.M. 4. Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and wiH be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council member so requests, in which event, the item wiH be removed from the general order of business and considered separately in its normal sequence on the agenda. a, Claims and Payroll b, 1997 Budget Amendments c, Receive 1997 Treasurer's Report . d. Parks and Recreation Commission Appointment 7:35 P.M. 5. Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 7:40 P,M, 6. Unfinished and New Business a. Lift Station #11, BRW Options b. Res, #98-22, Approving Plans and Specifications and Ordering Advertisement for Bids, 1998 Street Improvement Project c. Stop Sign Request, Dunlap Street N at Tiller Lane d. Authorize Special Council Meeting, Tuesday, February 17, 1998 at 4:45 p,m., Gateway Business District, Bond Sale Bid Award e, Welsh Companies, Planning Case #97-06, Modification of Condition 9:00 P.M. 7. Administrator Comments 9:10 P.M, 8. Council Comments 9:20 P,M. 9. Adjourn e The above times may vary depending upon length of issue discussion. M:\USERS\SHEILA\COUNCIL IAGENDAS\REGU LAR\R2-9-98.AG The above times may vary depending upon length of issue discussion. February Meetings March Meetings February 2 Business Relations 4:00 P,M, March 4 Planning Commission 7:30 P,M, . Committee March 9 Council i\teeting 7:30 P.M. February 4 Planning Commission 7:30 P,M, March 16 Council \Vorksession 4:45 P,M. February 9 Council Meeting 7:30 P,M. March 1& Business Development &:00 A,M, February 17* Council Worksession 4:45 P.M. Committee (Tuesday) March 19 Finance Committee 7:30 P,M, February 1& Business Development &:00 A,M, Committee March 19 Public Safety 7:30 P,M, Commission February 19 Finance Committee 7:30 P,M, March 24 Parks & Recreation 7:00 P,M, February 19 Public Safety 7:30 P.M, Commission Commission March 25 Newsletter Committee 6:00 P,M, February 23 Economic Development 7:00 P,M. Authority March 30 Economic Development 7:00 P,M, Authority February 23 Council Meeting 7:30 P.M. March 30 Council Meeting 7:30 P.M. February 24 Parks & Recreation 7:00 P,M, Commission PENDING Business Relations 4:00 P,M, Comminee . February 25 Newslener Comminee 6:00 P,M, , . ,- -----_._~ HP OfficeJet Fax Log Report for Personal Printer/Fax/Copier City of Arden Hills 612 633-7839 . Feb.06-98 12:36 PM Last 30 faxes Identification Result Pa~es ~ Date Time Duration Diamostic OK 02 Received Feb-05 01 :56P 00:01:00 021100430000 45401 70 OK 07 Sent Feb,05 02:01P 00:01:45 002582030022 + I 612 624 5556 OK 02 Received Feb-05 02:35P 00:02:10 021104230000 4836501 OK 02 Sent Feb-05 03:06P 00:00:44 002482030022 4226024 No answer 00 Sent Feb-05 03:14P 00:00:00 0020800000oo 4226024 No answer 00 Sent Feb,05 03:16P 00:00:00 0020800000oo 813 664 0051 OK 03 Received Feb,05 03:16P 00:01:31 021502030000 4226024 No answer 00 Sent Feb-05 03 :22P 00:00:00 0020800000oo 5823680 OK 02 Sent Feb-05 03:39P 00:00:35 002482030022 4226026 OK 01 Sent Feb,05 04 :20P 00:00:28 002181230020 OK 02 Received Feb,05 04:27P 00:02:04 021104430000 612282 6138 OK 01 Received Feb,05 04:33P 00:01:12 021104230000 + I 612 624 5556 OK 02 Received Feb,05 05 :OOP 00:02:10 021104230000 6122826138 OK 01 Received Feb,05 07:29P 00:01 :28 021104230000 612282 6138 OK 01 Received Feb-05 07:31P 00:01 :28 021104230000 OK 01 Received Feb,06 04:56A 00:00:37 021100430000 Error 00 Received Feb-06 08:21A 00:00:36 001OOOOOOOOO403 897 7704 OK 07 Received Feb,06 08:55A 00:02:35 021502030000 . OK 01 Received Feb,06 09:03A 00:00:53 021100410000 OK 01 Received Feb,06 10:33A 00:00:38 021100430000 OK 02 Received Feb,06 11: 34A 00:02:05 021104430000 612 227 0507 OK 02 Received Feb,06 12:09P 00:00:50 021502030000 3701378 OK 02 Sent Feb,06 12:26P 00:00:36 002582030022 6461220 OK 02 Sent Feb,06 12:27P 00:00:36 002582030022 6286833 OK 01 Sent Feb-06 12:29P 00:00:32 002481030022 6339550 OK 01 Sent Feb,06 12:29P 00:00:28 002582030022 6333846 OK 01 Sent Feb-06 12:30P 00:00:41 002180430020 4810551 OK 01 Sent Feb-06 12:32P 00:00:32 002581030022 4821262 OK 01 Sent Feb-06 12:32P 00:00:31 002581030022 4219511 OK 04 Sent Feb,06 12:34P 00:01:15 002582030022 ~.O.4 . CITY OF ARDEN HILLS . MEMORANDUM DATE: February 6, 1998 TO: Mayor and City Council FROM: Brian Fritsinger, City Administrat~ SUBJECT: Administrator Comments for the February 9, 1998 Council Meeting 1. Approval of Minutes The Council is asked to approve the Minutes of the January 26, 1998 Regular Council Meeting. 2. Consent Calendar a. Payroll The Council is asked to approve claims in the amount of$615,335.74, and payroll for the period most recently ended. The Council should note payment to Lametti and Sons in the amount of $183,649.92 for Pay Estimate #2; MCES in the amount . of $50,048.08 for February sewer charges; Morris Communication Corporation in the amount of$25,250 for GBD acquisition; BRW in the amount of$35,663.57 for professional services; LMCIT in the amount of$58,91I for 1998 Insurance; LMCIT in the amount of $20,867 for 1998 Workers' Compensation premium; City of Roseville in the amount of $1 06,987 for fourth quarter water purchase; and Ramsey County in the amount of$51,322 for law enforcement and fue!. b. 1997 Budget Amendments The City Council is asked to consider four (4) amendments to the adopted 1997 Budget. These include the various operating transfers related to the construction of City Hall. c. Receive 1997 Treasurer's Report The City Council is asked to receive the 1997 Treasurer's Report. This report is due within ninety (90) days following year end. The average yield on investments in 1997 was 5.85%. d. Parks and Recreation Commission Appointment The City Council is asked to consider the appointment of Rich Straumann to the Parks and Recreation Commission for 1998. . Administrator Comments for the February 9, 1998 Council Meeting Page Two February 6,1998 . 3. Unfinished and New Business a. Lift Station #11. BRW Options BR W has completed the study of Lift Station # 11. The City Council is asked to review the study and discuss the various components. Staff is recommending that no changes be made at this time. b. Res. #98-22. 1998 Street Improvements The City Council is asked to adopt Resolution #98-22, Approving the Plans and Specifications, and Ordering the Advertisement for Bids in the Matter of the Street Improvements of 1998. This recommendation includes the deletion of Glenpaul Avenue from the 1998 project. c. Stop Sign Request The City Council is asked to approve the placement of stop signs at the intersection of Dunlap Street N and Tiller Lane. This request was reviewed by the Public Safety Commission at the request ofthe Ramsey County Sheriffs Department. d. Authorize Special Council Meeting . The Council is asked to authorize a special Council meeting on Tuesday, February 17, 1998 at 4:45 p.m. The purpose of this meeting is to discuss the final bond sale in the Gateway Business District (GBD). c. Welsh. Planning Case #97-06. Modification of Condition The Council is asked to consider a request from Welsh Development regarding a clarification on a condition to the PUD. This request relates to the traffic study and ability to construct additional square footage prior to the signalization/improvement of Round Lake Road and Highway 96. BF/sls . , MINUTES DRAFT CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING . JANUARY 26, 1998 7:30 P.M. - NEW BRIGHTON CITY COUNCIL CHAMBERS CALL TO ORDERlROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:30 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Dale Hicks, Susan Keim, and Paul Malone. Also present were City Administrator, Brian Fritsinger; City Accountant, Terry Post; Community Development Director, Kevin Ringwald; Public Works Superintendent, Dwayne StatIord; Parks and Recreation Director, Cindy Walsh; Consulting Engineer, Greg Brown; and Recording Secretary, Carla Wirth. ADOPT AGENDA MOTION: Councilmember Keim moved and Councilmember Aplikowski seconded a motion to adopt the agenda for the January 26, 1998 Regular City Council meeting as presented. The motion carried unanimously (5-0). . APPROV AL OF MINUTES A. January 5, 1998, Organizational/Regular Council Meeting B. January 20, 1998, Special Council Meeting C. January 20, 1998, Council Worksession Meeting Counci1member Malone requested the following corrections to the January 5, 1998 OrganizationallRegular Council Meeting minutes: Page 1, Approval of Minutes: "Page 9, for clarification the Motion was to accept the information contained in the report. Councilmember Malone believed the Council understood this, but it had been reported in the media that the Council decided to act upon all the items in the report. " Page 3, third paragraph: "...according to the Master Plan, the Metropolitan Council would provide a portion of the funding. MOTION: Councilmember Aplikowski moved and Counci1member Hicks seconded a motion to approve the January 5, 1998 OrganizationaIlRegular Council Meeting, the January 20, 1998 Special Council Meeting, and the January 20,1998 Council . Worksession Meeting minutes as corrected. The motion carried unanimously (5- 0). __m_________________ ---------------- ----- DRAFT ARDEN HILLS CITY COUNCIL - JANUARY 26. 1998 2 CONSENT CALENDAR . Mayor Probst requested that Item 4C, Rubbish Hauler License Renewals, be removed for discussion as Item 6F. The Council concurred. With regard to Item H, Councilmember Malone commented that the person recently appointed to the Public Safety Commission attended the meeting and showed himself to be an impressive individual and should prove to be a good appointee. A. Payroll B. Shepley Easement Agreement, 1500 Oak A venue D. Business License Renewals E. Resolution #98-12, Establishing Snelling A venue as a Municipal State Aid Street F. Resolution #98-21, Revoking Municipal State Aid Status for County Road F G. Lametti & Sons, Pay Estimate #2, Fourteenth Street NE Improvement Project H. Public Safety Commission Appointment MOTION: Councilmember Hicks moved and Council member Malone seconded a motion to approve the Consent Calendar as listed above and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not . already on the agenda. There were no public comments. UNFINISHED AND NEW BUSINESS A. Gateway Business District (GBD) 1. Resolution #98-09, Providing for the Sale of$3,100,000 General Obligation Tax Increment Bonds, Series "1998A" Mr. Terry Post, City Accountant, reviewed that the Council had taken action October 27, 1997 to adopt Resolution #97-14 to call for the sale of these bonds but, due to uncertainty with acquiring some of the property, the bond sale was called off. Those issues are now resolved so the bond issuance is again before the Council for consideration. He called attention to the changes in the sale amount and explained the increase relates to additional information staff has with regard to the 14th Street improvement and site improvement costs. Mr. Post advised that the bond environment has improved somewhat since last fall. He noted that, at this time, the City has not reached a final executed development agreement with the developer. Mr. Post noted the action being considered is in anticipation of final closing of the development agreement. Mr. Brian Fritsinger, City Administrator, noted the action taken last week for Welsh to be responsible for any additional costs. He reported a Welsh representative did ask about what this . meant, but did not give any indication or make comment that the closing was to be delayed. As far as staff knows, the closing is still scheduled for Thursday, January 29, 1998. Relative to the process on the requested action tonight, Mr. Fritsinger recommended the Council proceed. ------------ DRAFT ARDEN HILLS CITY COUNCIL - JANUARY 26 1998 3 . Mayor Probst stated he understands, based on earlier conversations of today, that staff has rerun the numbers to verify that the debt service will be covered with the anticipated value of the tax revenue. Mr. Fritsinger advised that Ehlers and Associates, Inc. did recalculate the numbers and have indicated, should the City decide to make changes in the administrative fee and other items, the project will cash flow. Ehlers did add that all indications from the Capitol are that there is a great deal of support to change to a 3.5% C/I rate and that the suggested change to the 3% target has not been as well received from the Legislature. In terms of actual acceptance of the sale of bonds, Mayor Probst asked if there is one more action prior to it being finalized. Mr. Fritsinger stated there is potentially one more action to take on February 9, 1998 by the EDA prior to moving forward with closing. Councilmember Hicks asked if the City will be protected if approval is made subject to successful closing of the development agreement. Mr. Fritsinger stated this is correct and the City still has the opportunity to postpone the bond sale, if desired. Councilmember Aplikowski inquired what will happen to recover costs if the development agreement is not signed. Mr. Fritsinger explained it will be paid, over time, through the TIF generated on the Phase I building that is already constructed. . Mr. Post eXplained if the commercial property class rate drops to 3%, bonded debt service still could be handled through TIF tax revenue; but the debt to pay the PIR fund through TIF for soil correction costs would not be able to be repaid 100%. Mr. Post stated he believes the assumptions used for property valuation are extremely conservative and, with a more advantageous interest rate than in the projection, it should be enough to cover both the debt service and repay the PIR fund. He noted it was anticipated additional TIF would be available to fund other District developments, but such excess will not be available if the commercial class rate is dropped to 3%. Councilmember Malone stated he is comfortable with the requested action and agrees a conservative evaluation is being used. MOTION: Councilmember Aplikowski moved and Councilmember Keim seconded a motion to adopt Resolution #98-09, Providing for the Sale of $3,100,000 General Obligation Tax Increment Bonds, Series 1998A, subject to execution of the development agreement." The motion carried unanimously (5-0). B. Resolution #98-13, Authorizing Prcparation of Plans and Specifications for the Construction of a City Trail Culvert Ms. Cindy Walsh, Parks and Recreation Director, explained that the Council is asked to adopt . Resolution #98-13, Authorizing Preparation of Plans and Specifications for the construction ofa City trail culvert. This action would direct BR W to prepare plans and obtain bids for the culvert improvement due to its current inadequate condition. Ms. Walsh reviewed the work to be -.-- Uj.) " C[ nHi ARDEN HILLS CITY COUNCIL - JANUARY 26. 1998 4 conducted and the need to dig out some of the wetland soils. Due to the cost estimates, the bids . are critical to determine whether this project can proceed in 1998, or should be postponed. Council member Malone noted the cost under consideration for plan preparation is only $200. MOTION: Councilmember Malone moved and Councilmember Keim seconded a motion to adopt Resolution #98-13, Authorizing Plans and Specifications for the Construction of a City Trail Culvert. The motion carried unanimously (5-0). C. Gambling Licenses 1. Resolution #98-14. Approving Bingo Hall License Application. Pot 0' Gold Bingo Mr. Post explained the Council is asked to adopt the seven proposed resolutions. He noted Resolution #98-14 approves the annual Bingo Hall License renewal application for Pot 0' Gold Bingo and staff knows of no reason not to endorse adoption of this resolution. However, at the last renewal, the Council discussed traffic outflow concerns and the operator indicated she would advise the customers after each session to be aware of those concerns. Mr. Post advised that all applications are in proper form, with proper submittals made, so staff recommends approval. Mayor Probst asked about two additional organizations not appearing. Mr. Post explained their expiration dates are later in the year than the organizations under consideration this evening. . Councilmember Hicks asked if there have been any traffic concerns expressed. Mr. Fritsinger stated he has not received any. MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to adopt Resolution #98-14, Approving Bingo Hall License Application, Pot 0' Gold Bingo. The motion carried unanimously (5-0). 2. Rcsolution #98-15. Approving Light Brigade Charitable Gambling Premises Permit Renewal Application at Pot 0' Gold Bingo Mr. Post explained the Council is asked to adopt Resolution #98-15, which would approve the Light Brigade Charitable Gambling Bingo Hall Premises Permit Renewal Application and allow the Light Brigade to operate at Pot 0' Gold Bingo. He advised that the Light Brigade is an exemplary group that does an outstanding job of contributing towards community and school projects. MOTION: Councilmember Hicks moved and Councilmember Keim seconded a motion to adopt Resolution #98-15, Approving Light Brigade Charitable Gambling Premises Permit Renewal Application at Pot 0' Gold Bingo. The motion carried unanimously (5-0). . DO /' frr '~<\.i-\r ARDEN HILLS CITY COUNCIL - JANUARY 26. 1998 5 . 3. Resolution #98-16. Approvin? Light Brigade Charitable Gambling Premises Renewal Application at Blue Fox Mr. Post explained the Council is asked to adopt Resolution #98-16 which would approve the Light Brigade Charitable Gambling Premises Permit Renewal Application at Blue Fox. MOTION: Councilmember Hicks moved and Counci1member Aplikowski seconded a motion to adopt Resolution #98-16, Approving Light Brigade Charitable Gambling Premises Renewal Application at the Blue Fox. The motion carried unanimously (5-0). 4. Resolution #98-17. Approving North Suburban Youth Association. Charitable Gamblin? Premises Permit Renewal Application at Big Ten Supper Club Mr. Post explained the Council is asked to adopt Resolution #98-17 which would approve the North Suburban Youth Association Charitable Gambling Premises Permit Renewal Application at the Big Ten. He stated this is the first time this group has been up for renewal. Thus, an attachment highlighting their operations is included. He pointed out they do not separate trade area spending by site, but have done so collectively at the organization. Since this is a Roseville- based organization, they donate within the ordinance trade area and largely support this Roseville . community. However, one recent donation was made to the Independent School District No. 621 in support of CLIMB Theater programs. Council may recall that CLIMB theater did not meet the trade area spending requirements, so their premises permit was not renewed by the City of Arden Hills in 1996. Counci1member Aplikowski asked ifthe NYSA reporting is appropriate. Mr. Post stated Schedule C, Lawful Purpose Expenditures, reporting is not on a site-by-site basis, but on an organizational-wide basis which makes determining local site compliance difficult to determine. MOTION: Counci1member Keim moved and Counci1member Aplikowski seconded a motion to adopt Resolution #98-17, Approving North Suburban Youth Association, Charitable Gambling Premises Permit Renewal Application at Big Ten. The motion carried unanimously (5-0). 5. Resolution #98-18. Approving 621 Foundation Charitable Gamblin? Premises Permit Renewal Application at Pot 0' Gold Bin?o Mr. Post explained the Council is asked to adopt Resolution #98-18 which would approve the 621 Foundation Charitable Gambling Bingo Hall Premises Permit Renewal Application at Pot 0' Gold Bingo. He stated this local organization is dedicated to improving the leaming environment in ISD 621 and doing an outstanding job. . MOTION: Councilmember Ap1ikowski moved and Councilmember Keim seconded a motion to adopt Resolution #98-18, Approving 621 Foundation Charitable Gambling Premises Permit Renewal Application at Pot 0' Gold Bingo. The motion carried unanimously (5-0). D=> ~ roT ':rcAr ARDEN HILLS CITY COUNCIL - JANUARY 26.1998 6 6. Resolution #98-19. Approvin~ St. Mary's Romanian Orthodox Church . Charitable Gambling Premises Permit Renewal Application at Pot 0' Gold Bingo Mr. Post explained the Council is asked to adopt Resolution #98-19 which would approve the St. Mary's Charitable Gambling Bingo Hall Premises Permit Renewal Application and allow St. Mary's to operate at Pot 0' Gold Bingo. He noted the list of donations made by this organization and advised that they satisfy the trade area spending requirement. Also, Mr. Post noted the significant level of trade area spending. MOTION: Councilmember Hicks moved and Council member Malone seconded a motion to adopt Resolution #98-19, Approving St. Mary's Romanian Orthodox Church Charitable Gambling Premises Permit Renewal Application at Pot 0' Gold Bingo. The motion carried unanimously (5-0). 7. Resolution #98-20. Approvin~ St. Mary's Romanian Orthodox Church Charitable Gambling: Premises Permit Renewal Application at Holidav Inn Mr. Post explained the Council is asked to adopt Resolution #98-20 which would approve the St. Mary's Charitable Gambling Premises Permit Renewal Application and allow St. Mary's to operate at the Holiday Inn. MOTION: Councilmember Ap1ikowski moved and Councilmember Keim seconded a motion . to adopt Resolution #98-20, Approving St. Mary's Romanian Orthodox Church Charitable Gambling Premises Permit Renewal Application at Holiday Inn. The motion carried unanimously (5-0). Mayor Probst thanked all of these organizations for their on-going support. D. Resolution #98-11, Authorizing Application for a Grant from the Metropolitan Council Environmental Services (MCES) for the Identification of Inflow and Infiltration (1&1) Problcms in the City's Sanitary Sewer Systcm Mr. Dwayne Stafford, Public Works Superintendent, explained the Council is asked to adopt Resolution #98-11, which would authorize application for a $10,000 matching grant from the Metropolitan Council Environmental Services (MCES) for the identification oflnflow and Infiltration (1&1) problems in the City's sanitary sewer system. He advised they are also offering matching loans of up to $40,000 to correct problems found within the sanitary sewer system. If the $40,000 is used to address problems previously found and, if repairs hold for five years, the $40,000 loan will be forgiven. Mr. Stafford reported that staff talked with City Engineer Brown and decided to write a five-year warranty into the Request for Proposals. It will also include televising l\.vice during the five years to certify the repairs are adequate and holding. . ARDEN HILLS CITY COUNCIL - JANUARY 26. 1998 7 . If all MCES criteria are met, the City may receive another $10,000 matching grant, plus a $40,000 matching loan for I & I repairs. One of the stipulations is to have a Council supported resolution to authorize application for this grant and loan. Mr. Stafford explained this action would allow the City to apply for the $10,000 matching grant funds which can be used to televise and study the I & I in the municipal sanitary sewer lines. He recommended adoption of Resolutions #98-11 and #98-10. MOTION: Councilmember Hicks moved and Counci1member Malone seconded a motion to adopt Resolution #98-11, Authorizing Application for a matching grant from the Metropolitan Council Environmental Services (MCES) for the Identification of Inflow and Infiltration (1&1) Problems in the City's Sanitary Sewer System. The motion carried unanimously (5-0). E. Resolution #98-10, Authorizing Application for a Metropolitan Council Environmental Services (MCES) Loan for the Repair of Inflow and Infiltration Problcms in the City's Sanitary Sewer System MOTION: Councilmember Hicks moved and Councilmember Keim seconded a motion to adopt Resolution #98-10, Authorizing Application for a Metropolitan Council Environmental Services (MCES) loan for the Repair ofInflow and Infiltration Problems in the City's Sanitary Sewer System. The motion carried unanimously (5-0). . F. Rubbish Hauler Liccnse Renewals Mayor Probst stated this is an issue of interest to him, especially after the discussion at the Town Hall meeting regarding interest in limiting the number of days per week that haulers are allowed into the neighborhood. He suggested this should be considered prior to renewal and asked if there is urgency to consider the rubbish hauler license renewals or if it is possible to schedule a day or days of the week which haulers are allowed in various neighborhoods to eliminate having garbage cans on the street every day of the week. Mr. Fritsinger stated it may be more appropriate to approve the 1998 license renewals with direction to staff to work through a program to start in 1999. He stated he is unsure of the process required to install such a change with regard to public hearings, code revisions, etc. Mr. Fritsinger explained this process would provide ample opportunity to provide notice to haulers and residents. Councilmember Hicks stated it may be appropriate to notify all haulers that the City will study this issue and that a change may be instituted in 1999. This will alert them with regard to potential restrictions on days of business. Councilmember Aplikowski asked if the City is aware of which days they haul. Mr. Fritsinger . stated the City has this information if the hauler provided all of the information through their insurance coverage. However, there may be multiple days of hauling. Mayor Probst stated his neighborhood is served by four haulers. Du "' --r :;I _)_.~ .:i \ ~ ARDEN HILLS CITY COUNCIL - JANUARY 26. 1998 - ;;.r>\l"' 8 Mr. Kevin Ringwald, Community Development Director, suggested a survey be sent out . inquiring about the potential impact. Councilmember Malone suggested this issue be referred to the Public Safety Commission for their recommendation. He stated he views this issue skeptically since it may adversely impact a small hauler. He stated he is not sure there is a grounds well of support for limiting hauling days and cautioned the Council to proceed carefully. Councilmember Malone agreed with the suggestion by Councilmember Hicks to notify the haulers of this issue and stated the City will have to be sure they do not violate anti-trust laws. Councilmember Aplikowski agreed with the need to proceed carefully. Counci1member Keim supported studying the issue, but emphasized the City needs to keep everyone's interest in mind. MOTION: Councilmember Malone moved and Councilmember Keim seconded a motion to approve the rubbish hauler licenses, as submitted, and direct staff to follow through with applicants who have not paid their 1998 license fees and to further direct staff to research and report on the option of restricted day hauling prior to the end of June, 1998. The motion carried unanimously (5-0). ADMINISTRATOR COMMENTS Mr. Fritsinger had no Administrator comments. . COUNCIL COMMENTS Counci1member Hicks noted the City Accountant's report which indicates charitable gambling contributions are higher than in prior years. Counci1member Ap1ikowski reported on the Ramsey County League joint meeting with Legislators. She stated she brought back their legislative priorities and initiatives and suggested staff provide copies for anyone interested. Due to the upcoming telephone area code change, Mayor Probst suggested it may be timely to readdress whether the City is interested in doing anything with renaming County Road F. Mayor Probst noted the Comprehensive Planning exercise is underway and the Council will be notified when appropriate. He extended his appreciation to Building Official Dave Scherbel for completion of one year of service with the City. Mayor Probst requested staff prepare a letter and resolution of official support for the Tony Schmidt Park project, encouraging the County to fund, to the fullest extent possible, this improvement. He stated it may be appropriate for a member of the Councilor staff to appear at a . County Board meeting to officially submit the resolution. "'-""'J, ","1 2\ ~;:':4I T U~.'\.Mr' ARDEN HILLS CITY COUNCIL - JANUARY 26. 1998 9 e ADJOURN MOTION: Counci1member Malone moved and Counci1member Aplikowski seconded a motion to adjourn the meeting at 8:12 p.m. The motion carried unanimously (5- 0). Dennis Probst Brian Fritsinger Mayor City Administrator NOTICE OF MEETINGS The next regular City Council meeting will be held February 9,1998, at 7:30 p.m. at the New Brighton Council Chambers. e e . CITY OF ARDEN HILLS PAGE10F3 ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 02109/98 COUNCIL MEETING . CLAIMS PAID SINCE LAST COUNCIL MEETING (01/20/98) leleN j..CIC'DA'i'EI'.'VEl'iOOR IAMOONTlcolloltiffiNTS 1 I 1 13420 i 01/23/98 Public Emnlovees Retirement Association 3.001.87 1 Second J anuarv Pavroll 13421 1 01/23/98 State Canitol Credit Unio~ 3,114.36 i Second JanuarvPavroll 13422 01/23/98 Wild Mountain 207.00 1 Vacation Dav Event 01/23 13423 01/23/98 Wild Mountain 99.00' Vacation Dav Event 01/23 13424 01/29/98 DCA, Inc. - FSA Denartment 250.00 Dav Care Reimbursement Walsh 13425 01/29/98 Lametti & Sons, Inc. 183,649.92 Gatewav Business District Pavrnent #2 13426 I 01/29/98 E Z Recvclin., Inc. 4,714.oo! Januarv Service 13427 , 01/30/98 United States Postal Service 400.00 i Office Posta.e Pitney Bowes 13428 . 02/02/98 Met Council Environmental Services 50,048.08: Sewer Char.e February 13429 02/02/98 Postmaster. St. Paul 700.00 I Office Posta.e Perm it # 1962 13430 . 02/02/98 . Minnesota Deoartmeni-of Health Add'l Amount Owed Water Conn. Fee 4Q97 70.00 13431 I 02/03/98 Morris Communication Corporation 25,250.00 Acauisition of Pronertv StriDs in GBD 13432 I 02/06/98 Public Emolovees Retirement Association 3,161.40 First Fehruarv Pavroll 13433 I 02/06/98 leMA Retirement Trust - 457 1,624.64 First FehruarvPavroll 13434 I .02/06/98 State Can-ital Credit Union . 3,~14.36 First Februarv Pavroll I . 1 ~~tal - Paid Claims ... 279,504.6311 . Paid Oaims From Above - 279,504.63 Add Unpaid Claims. Page 3 of 3 - 335.831.11 Total Accounts Payable Claims for Council Approval, 02/09/98- 615 335.74 1 . CLAlMSJ.1-61 , CITY OF ARDEN HILLS I'AGEZOF3 ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 02/09198 COUNCIL MEETING . UNPAID CLAIMS REGISTER: 11!'!WMPi{,!'fCit.!OATll'!Vi!Nl)()R 1!!AMOUNTlcoMMEl'fTS 11 ,I I 1'01 02/10/98' A 1 HVdraulic Sales & Service 24.24 Vehicle #107 Hvdraulic Hose I 1'02 02/10/981 Aid Electric Service, Inc. 3,247.00 Water Booster - Power Correction -'! , 1'03 02/10/98 j American-Enoineerina Testina, Inc. 5,732.37 Geotechnical Service - GBD :[ 1'04 02/10/98 ! American Stores 21.00 Vehicles #13, #104, ~106 Mirror Parts -~~,,- ..02/10/98 j Ameripride Apparel& Paner Sales ID5 71.52 Unifonn Purchase - Bell 1'06 . _ 02/10/98 . Virginia Anderson . 24.00 Refund - Aoor Hock")' 1D7 02/10/98 j Animal Control Services. Inc. 346.08 Dog/Cat Enforcement, 01/61:"'02/02 ~_T9.8___ 02/10/98 . Arden Hills Tire & Service Center 7.52 Vehicle #49 - Tire Reoair- - ! T09 02/10/98 AT&T - Kansas Citv 13.48 Current Invoices - Lam! Distance 1'10 02/10/98 AT&T Wireless Services - Phoenix 60.06 Current Invoices ~ 1'11 02/10/98 AWD Coolers 15.50 Refund - Plumbing Penn it INot Arden Hills) '. 1'12 02/10/98 Ann Beane 32.00 Refund - Clav Creations - -.--, 1'13 02/10/98 Biff's, Inc. -... 233.04 Portable Toilets - Januarv 14 Rinks) , 1'14 02110/98 BJ<;"Ten su';;;er Club 125.00 Refund - Duolicate PaVIIlcnt, Busin_~~~_!-:j.c~P_s~ I 1'15 02/10/98 Bover Ford Trucks, Ine: 40.84 Vehicle #107, Heater Switch ~ ./1'.101, Min~ors Tl6 02/10/98 Bradle;;- & Deike, P.A. 1,087.50 LelIal Services, Gatew~y- D~cc~bcr1997-----. :.- Tl7 02/10/98 Braun Intertec Comoration ~191.94 Services Rendered. 11/29/97 -12/26/97 Tl8 02/10/98 BRW, Inc. 35.663.57 Professional Services, 12/13/97-01/09/98 Tl9 02/10/98 Com-;;-uter Citv I ------- --C~m;;~ier ~iE Drive . ' 296.08 1'20 02/10/98 COTTlorate F,ynress ... 1 297.5.9. V ario~~Q!.!}.ce Supplies 1'21 02/10/98 Dell Marketino L.P. i 3,295.16 Comnuter Purchase / Quote - Plannino Dent. 1'22 02/10/98 Stac~Enroth t 6.00 Refund - Familv BeachPartv 1'23 02/10/98 Josephine Fernandez , 6.00 Jlefund_-=.!,~amilv Beach Partv 1'24 02/10/98 CTilbert Mechanical Contractors, Inc. --ii.50 Refund - SC Overoavrnent, Heatino 98-17 1'25 02/10/98 Glenwood Inglewood I 12.99 J anu arv Service 1'26 02/10/98 Governin;- I 25.00 Publication - F~itsinger and Malone , , 1'27 02/10/98 Tana Haider I 28.00 Refund - Art o ass 1'28 02/10/98 Sharon Hanzalik 180.00 Editor - Februarv Newsletter.--- 1'29 02/10/98 Harmon Auto Glass _. i Vehicle #13 - Mirror ---- 12.00 1'30 02/10/98 Randv Herman -+---~- Refund - Art o ass I 28.00 , T31 02/10/98 Hydro Supply Company I 7,988.88 Meters - Commercial Retrofit Project i 921.05 Twelve Residential Meters 1'32 02/10/98 LV.O.E. Local 49 Benefit Fund 5,850.00 Insurance, March throuoh Mav _I~~ 02/10/98 Ikon Office Solutions 2,856.00 Annual Maintenance - Conier 1'34 02/10/98 InslV - Prints 61.66 200 - 3 Part Purchase Orders 1'35 02/10/98 International Conference of Buildine: Officials 6.05 Balance Due - Code Books 1'36 02/10/98 J. C. Auto siiDDiv 11.58 Vehicle #45 - Fuel Filter 1'37 02/10/98 Rose Jenson 23.00 Refund - Mini Soorts 1'38 02/10/98 Kath Brothers Fuel Oil Comnanv .~--~--" _..un 1.50 Refund - Overnavrnent Htg. Penn it #98- 23 ---'.1:39 02/10/98 CarolVn Keller 28.00 Refund - Art Gass 1'40 02/10/98 Kennedv Transmission 1,403.78 Vehicle #106 - Rcbuild Transmission 1'41 02/10/98 Lake Coun trY Ch aDtcr LC.B.O. 135.00 Seminar 04/23-04/24. Scherbel T42 02/10/98 League of Minnesota Cities 31.32 1998 Directory - Minnesota City Officials -.. 15.00 Safetv and L9~s.worksh"" - Fritsinoer I --.- ._~ I ITotal. Pa2e 2 of 3 Carried Forward - 71,467.80 Ij . CLAIMS 3. 63-1Zl CITY OF ARDEN HILLS PAGE 3 OF 3 . ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 02/09198 COUNCIL MEETING . UNPAID CLAIMS REGISTER: f'oJ.1.lMi>#'.!CK.DA1'llIVENOOR IAMoON'tlcOMMI!NTs "I 1 I - '1'43 02/10/98 I League of Minnesota Cities Ins. Trust 8,039.00 1998 Insurance Liability , 50,372.00 Excess Liability I .... 500.00. Council Meetinps '1'44 02/10/98 Lea,ue ofMn Human Ri,hts Commission 55.00! Dues for 1998.. ---,!45 02/10/98 Lea,ue of Minnesota Cities Ins. Trust 20.867.00 1 Workers' Comp)'r~miU1Il~..Qljill!98_ .01/01199 '1'46 02/10/98 Lillie Suburban Newsnaners 29.58, Leo.1 Notices - Januarv '1'47 02/10/98 I Little Falls Machine, Inc. 83.47. Vehicle #110 Sander Part '1'48 02/10/98 I Sonia Lvons 24.00 Refund - Floor Hockev '1'49 02/10/98: Marriott Mana,ement Services Corp. 188.10 Town Hall Meetin, 01/10 .- - '1'50 02/10/98 Dawn Me Callum 42.49 Reimb. - Frames, Business Relations Comm. '1'51 02/10/98' Me Donald Rltterv Company 106.39 Vehicle #107 Two Batteries '1'52 02/10/98: Metro East Develooment Partnershin 1,000.00 Memben;hip Investment for 1998 '1'53 02/10/98' Minnesota Mayors Association 20.00 Annual Dues 1998 '1'54 02/10/98, MN Counties Insurance Trust 125.00 1998 Membership - Testing Program T55 02/10/98 I MN Recreation and Park Association 432.00 I Timberwolves Tickets 32 T56 02/10/98 MTI Distributin, Comoanv 254.07 Vehicle #49 - Scraper Blade '1'57 02/10/98 I Laura Mvers 24.00 Refund Floor Hockev T58 02/10/98 North Metro I -35W Corridor Coalition 4,232.00, Memben;bin Fee for 1998 I T59 02/10/98 Northem States Power Company 7,902.181 Current Invoices T60 02/10/98 AmV Peters 6.00 I Refund - Familv Beach Party '1'61 02/10/98 Tracy Petersen. 200.811 Reimburse Milea,e and Sunnlies T62 02/10/98 Peterson, Fram & Bergman, P.A. 3,584.80 i Professional Services December, 1997 . 3,070.301 Prosecution Fees T63 02/10/98 Plaisted Companies, Inc. 1,130.15 De icin" Sand T64 02/10/98 Terrance R. Post 75.60 Reimbursement Mile""e . T65 02/10/98, Proex Photo Systems 15.89 Film / Dev. Insnections and Parks T66 02/1O/98! Ramsey County 757.99 Diesel and Unleaded Fuel Purchases 12/97 'I ._.. I 50,575.00 Law Enforcement - Februarv '1'67 02/10/98 Dan Reis 60.00 Refund - Hunter Education (4) T68 02/10/98 Kevin Ringwald. 36.67 Reimburse Mileage, Supplies & Meeting T69 02/10/98 CitvofRoseville 106,987.06 Water Purchased 4Q97 183 Million Gallons) 170 02/10/98 Ryder Student Transportation 624.00 Vacation DavEvents 01102, 01/19, and 01123 171 02/10/98, Safetv-Kleen Corporation' 104.90 Disoosal of Hazardous Materials 172 02/10/98' Sanders. Wacker, Berglv, Inc. _. .... ...._4l2..73 Hi"hwav 96 Task Force, Pavrnent #4 12/97 173 02/10/98 I David Scherbel 89.56 -'~~imbursement - Mileage and Parking 174 02/10/98: Mary Seifert 6.00 ~efund - Family Beach Party, 175 02/10/98, Serco Laboratories 319.00 Water Tests - January ii 176 02/10/98 I Software Tailors 161.67 Replace CPU Fan I 177 02/10/98 I Dwayne Stafford . 53.87 Reimbursement - Mileage I 178 02/1O/98! Joan Stepaniak -. .. - 6.00 Refund - Familv Beach Party I ~.I79 02/10/98' T.C. Field & Comnanv 466.00 SUrely Bond for 1998 '1'80 02/10/98, Target Stores 14.63 Art Sunnlies Recreation Department '1'81 02/10/98 I' Timesaver Off Site Secretarial 109.50 I Council Meeting 01126 23.75, EDA Meeting - 01/26 __..__. '1'82 02/10/98 I Julie Tostenson 6.93! Reimbursement Milea,e '1'83 02/1O/98! US West Communications 1,118.10 Current Invoices _._ T84 02/10/98 L Cynthia Walsh 50.12 Reimbursement Milea"e I I . I Subtotal. Page 3 of 3 - 264,363.3111 I Pa e 20D Brought Forward - _ .71,467.80.;1 ,lTOtal Unpaid Claims --- .~35,83L~lU . CLAIMg3.12~-1I~ I 81 8 8 :;: ~ 8 8 8 r.l ~ 8: 8 8 1;1 ~ I 8 ~ c;) I :.iZl 0 d ~ ~! d d d I:'~ ~ ~ ,~ d C ~ d! d eo 'lI: 1..$11 N I ..; ..~ '" I ~ a:~1 I IJ 'I Ii ~c:- I~i I IJ i Ii .. ~ '...1 1 I I( Ii .Ui I 1< ~-_. 1--_'" jl,(llt')""'''<tOC OOI~ "'-,"<t \00000 v'<t<lOOOCl 00............,""" . l"1 \D 0\ ...., l"l .,., 0 Ir. N \0 ..., It', 17> l/) 0 .... 00 0\ ..... t!'l 0\ 0 0\ 0\ """ ~! ~ ~ ~ ~i ~ g ~ ~ ~ ~ ~ ~ d ~ ~ ~ ~ ~ ~ g ~ ~ ~ ~ g ~I ..... It') .... It') ~ N.... It') ~ N 0\ ~ ..., ..... ~ ..., It') ..... ~ It') CD ,.ejl rt'\ ....r N' r:- I<.'....r .... rrl' ..,f d v) d .ir on..,f N 0) ,< H: ,....< N ..., .... ... ......., (0 'iI 1< I o - -- ........ V,I C\I 12: o 0 .c!.\l "" .... s ~ '" CI.l Cl wi a . dJ .... ,', z.... 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B Z u."'0,"1 N ~ .~. - '" ~ ~ ~ "' ~ N ~~II O "" 8 8 " 8 >< 8 8 S OJ OJ S 13 h'Z I 0 0 0 .... r- 00 00 00 00 00 ~ IJ\ ~ v v ~ ~ v ~ v v v ~ ~ v . ~1i.iBlU~1 S OJ 8 21 :g :8 8113181 "'UI ' ,,'. N t'1 t'1 ~ t'1 t'1 t'1 t'1 t'1 t'1 t'1 t'1' () IPZI ~ ~'. ~. ~. ~. ~. ~ ~. ~, ~ ~. ~I ' , CITY OF ARDEN HILLS . MEMORANDUM DATE: February 5, 1998 TO: Brian Fritsinger, City Administrator FROM: Terrance Post, City Accountant @ SUBJECT: 1997 Budget Amendment No.2 Request Backl!round Council earlier took action on November 10, 1997 to amend the adopted 1997 Budget to reflect Development/Redevelopment activities in the Economic Development Authority rather than Fund No. 522. 1997 Budget Amcndment No.2 Rationale The adopted 1997 Budget reflected an estimated $1,000,000 in City Hall construction costs in Fund No. 408 that was funded by operating transfers from Fund No. 315 ($700,000), and Fund . No. 501. Due to delays in obtaining access to the building site, construction on the project did not begin in 1997. 1997 Budget Amendment No.2 Relluest Staff recommends that Council consider further amending the adopted 1997 Budget as follows under the Consent Calendar at the February 9, 1998 regular Council meeting. 1. Reduce the Operating Transfer Out to the Municipal Land and Building Fund (No. 408) from the Advance Refunding Bonds of 1985 Fund (No. 315) from $700,000 to $- 0 -; and 2. Reduce the Operating Transfer Out to the Municipal Land and Building Fund (No. 408) from the Permanent Improvement Revolving Fund (No. 501) from $300,000 to $- 0 -; and " Reduce Operating Transfers In of the Municipal Land and Building Fund (No. J. 408) from the Advance Refunding Bonds of 1985 Fund (No. 315) from $700,000 to $- 0 -, and from the Permanent Improvement Revolving Fund (No. 501) from $300,000 to $- 0 -; and 4. Reduce planned expenditures in the Municipal Land and Building Fund (No. 408) for Architects Fees from $25,000 to $10,000, and for Construction Contract Costs . from $975,000 to $- 0 -. CITY OF ARDEN HILLS . 1450 WEST HIGHWAY 96 ARDEN HILLS, MN 55112-5794 February 4, 1998 The Honorable Dennis Probst Members of the City Council City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112-5794 Dear Mayor Probst and Councilmembers: I am respectfully submitting the attached report on the investment portfolio of the City for . the year 1997, as required by the Investment Policy. The report is due within ninety (90) days following year end. Please let me know if you have any questions. This is the seventh such annual report, and the sixth prepared by myself. As always, I am particularly interested in any suggestions you may have as to its content and scope. Sincerely, ~~ II( ;;20 Terrance R. Post City Treasurer Enclosure . PHONE: 16121 633-5676 . FAX 16121 633.7839 . CITY OF ARDEN HILLS ANNUAL REPORT OF INVESTMENT PROGRAM AND INVESTMENT ACTIVITY 1997 The City's Investment Policy requires that a comprehensive annual report be provided by the Treasurer that summarizes the following: Investment Stratcgies The investment strategy is to approximate the yield on the benchmark two year Treasury Note while maximize return while meeting the daily cash needs of the City and conforming to regulatory requirements. The objectives of safety and liquidity are balanced through the process of diversification, while maintaining a market rate of return throughout budgetary and economic cycles. Specifically, the objectives for 1997 were to maintain a position where the investment instruments were diversified by type as suggested by the policy diversification goals, as well as by maturity. The portfolio maintained a stronger position in cash and cash equivalents than that required by policy goals because of the following considerations: . a) Budgeted 1998 City Hall facility construction and Maintenance Garage facility planning funding requirements of $1 ,500,000; and b) Gateway Business District (TIF District #2) public improvements for engineering services, legal services, utilities, land acquisition, and street construction required advance funding of approximately $500,000 prior to anticipated bond issuance. Description of Portfolio (as of 12/31196 and 12/31197) Recommended Policv Goals Actual Portfolio Mix Pro Forma 12/31/96 12/31/97 12/31/97* Cash or Equivalents 15% 34% 37% 23% Fixed Rate Instruments (FRI) 65% 52% 48% 58% Zero Coupon Instruments 20% 14% 15% 19% *Restated mix based upon $2,000,000 reduction in cash for Gateway and City Hall facility funding requirements. . 2 Portfolio Maturities . Maturities should be varied, with not more than twenty percent (20%) of the portfolio invested out five years (maximum term). Maturities ($ in OOO's) Annual Maturities Aggrcgate Maturities Invcstment Bv Category Annual Entire Year Category Amount Pct Amount Pct Portfolio 1998 Cash $ 4,120 100% FRI $ 1,100 19% Zero $ 589 18% $ 5,809 52% 52% 1999 FRI $ 1,195 22% Zero $ 282 21% $ 1,477 13% 65% 2000 FRI $ 1,095 23% Zero $ 271 20% $ 1,366 12% 77% 2001 FRI $ 1,100 18% Zero $ 297 20% $ 1,397 13% 90% 2002 FRI $ 800 18% Zero $ 280 21% $ 1.080 10% 100% . $11.129 $11.129 Risk Characteristics The risk to principal due to credit quality is low as almost all investments are either insured by, or are an obligation of, the U.S. Government. Fixed rate investments, and zero coupon investments, are all subject to market risk if required to liquidate on short notice. In the case of fixed rate instruments coupon and zero instruments, this market risk is mitigated by a philosophy to hold for the duration of a maturity. Accordingly, intema1 reports reflect original costs. Maturity Philosophy The concept of "laddering" maturities is a commonly used technique that, in this case, supports an objective that overall return will tend to more nearly approximate two year Treasury Note interest rates, as investments are made at then current five year intermediate term rates with varying maturities. This also allows for a consistent stream of maturities and the opportunity for investing in smaller, more frequently available amounts than if large amounts were invested in "lumps." This is a source ofliquid funds that can either be reinvested or used for current needs as appropriate. 3 . The report shall explain the total investment return and compare the return and compare . the return with budgetary expcctations. The total return for 1997 was $587,193 on an average portfolio balance (including cash equivalents) of $1 0,036, 160, which equates to an average yield of 5.85% for the year. This compares favorably to 1997 interest income expectations in the range of 5.5% to 6.0%. The 1997 yield also compares closely to the benchmark 1997 average rate for a two year U.S. Treasury note of 5.99%. 1997 interest income of$587, 193 resulted in a $94,443 positive deviation (19.2%) against budget. The primary reasons for this performance were slightly higher than expected yields and a larger than expected portfolio balance arising from construction start delays for the City Hall facility construction project. The report shall contain a discussion of the outlook for interest rates and the economic trend for the upcoming year investment strategics to be implemented, and budgetary expectations for investment incomc. The general outlook for interest rates in 1998 is for them to remain close to year end 1997 levels. Many economists believe the economy will shake off the "Asian Flu" because of strong economic fundamentals. Slower growth and lower import prices should keep inflation low and stable, around 2%. By year end 1998, we may be seeing the yield curve for all maturities mirror the December 1997 range of 5.25% to 6.00%. The estimated annualized rate of return for 1997 . should be in the range of5.0% to 5.5%. 1998 interest was budgeted at $515,950 on an expected average portfolio balance of $9,850,000 with an expected yield of 5.25%. Attached Schedules Attached are related schedules for your further review: 1. Investment Portfolio Analysis, December 31, 1997 2. Annualized Investment Portfolio Return, 1997 3. Investment Ladder, Note and Zero Maturities by Year, 1998-2002. This report will be discussed with the Finance Committee at their February, 1998 meeting. I herewith submit this annual report to the City Council pursuant to the annual reporting requirement of the Investment Policy. Terrance R. Post City Treasurer (Enclosures) . 4 - I~I_I~~I_ O'_,~ ~'= ,0 \I'l,....,..... '" II'> M '"l ""',~ ''11 '0>0..... "':"!'.,. '" "I "\, ","\1,.. .1-:. -I" ,i l ~~I~I~YI~~~I~ ~. JO:111;~I:~:< )l!'.~llg 111glgl'ilgW:;: g ~1:iI1~ ~ g ~!~!Ig g ~ g gig g 11!~ g g · I. ~I~~~:~~I ~~~~g~~ggi~88=2=~~~il~o88g~ . gi""!.lll .......'" ~ '"" OIl. .....1"":. "+. "'\ Cle. '0:1. "'\ "!. <lO$.,......II'l.Il'l. ""!. i1!. "'_ "'.IIl. "l. ~Q. 8. "1. "l. qoe. 1 ~ s: '~M ~ ..: '" ~ U'l ~ \Q ~ '" '" '" = ~ t-- ::l'~!: !: :: VI ~ :::l ~.:l = ~ h ~ -, ~ ,I I l' ~ ~ i=.! "$. '~:: I ~ I ~ u ' . , . ;'$. ;f.:~.;;' ;;. -;. ;;. ~I;' !- "$.1"$ 'J. ;;. 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MEMORANDUM DATE: February 2, 1998 TO: Mayor and City Council FROM: Brian Fritsinger, City Administratot;l) SUBJECT: Parks and Recreation Commission Appointment Backl!round The City Council has received an application from Rich Straumann, 4380 Arden View Court, expressing interest in serving on the Parks and Recreation Commission. This Commission currently has eight (8) members. Rccommendation The City Council should consider the appointment of Rich Straumann, 4380 Arden View Court to the Parks and Recreation Commission for 1998. . BFlsls . . , "- CITY OF ARDEN HILL . 1450 WEST HIGHWAY 96 ARDEN HILLS, MN 55112-5794 ADVISORY COMMITTEE, COMMISSION, TASK FORCE APPLICATION FORM DATE: I / (0/96 NAME: ~ s6~W1I'1tV(V ADDRESS: Lf?'l3o A-Y<.06r/ Vr"Wv' c.:;r, ,/'1111 bzrk, I~o{'l((,<) (E-Mail) ~ 00 '?> TELEPHONE: b:3b ,\(H) Co~"~ (W) c. ....<-It(FAX) G2 'C"-. lA..W\IA.e..,(1.l.. ADVISORY COMMITTEES: (If you wish to be considered for more than one committee, please order in number of preference.) _ Business Development Committee Business Relations Committee - - Finance Committee Newsletter Committee e - ~ Parks and Recreation Commission _ Planning Commission _ Public Safety Commission Arden HillslShoreview Joint - Youth Commission (membership consists of students aged 10 - 18 years) SPECIFIC INTERESTS: (As the Council prioritizes its goals, it may create additional/new committees or task forces from time to time. If you are interested in any of the following or if you share any other specific areas or topics of interest, we will retain your application for future openings in those areas as new committees are created.) _ City Facilities Task Force _ Lake Quality and Environmental Task Force _ Highway 10 Task Force City COmrrlunications Task Force _ Disaster P1anninglRecovery Task Force _ Community Logo Task Force _ Technology Task Force Other Interests: . PHONE: [6121 633.5676 . FAX [6121 633-7839 " . . WORK EXPERIENCE: u-JJ ~~rJ J11 Cr./ 't"'7'l-L . t:!- A-tJ~'X'S~IZ._ ~Ttl ctr- '7A-F~~ t..e rg f11 , CIVIC, PROFESSIONAL & COIVIMUNITY ACTIVITIES: ~6 I }1fJ ( ~~ WHY DO YOU WANT TO BE ON AN ADVISORY COMMITTEE: ~j~L tJ ~ y::J rJ1 e.NT ~~.e.-$7> _ .:f,~F: lr--JA-J...k"-e.# A-.-..J;/:If 1:S~ - c.w-1 '4- ~ Dr , 'S~ PJ<b:,~~ WHAT SKILLS, STRENGTHS OR ABILITIES DO YOU BELIEVE YOU WILL ADD TO THE COMMITTEE: ~ ;J~y; 1>1 ~\ ~-:r::=;. >~ ~T:s + ~e. F~ fr1 ~ ~~prJf ADDITIONAL COMMENTS: e roc...u..8- T~ yJ-e..v~,v( ~ -p~ C/---53 E" J1 eo E:. - S~07C15 ~5 P f'!-A/ < REFERENCES (Optional) Name Address Phone (~ 1\)",- -4 'V'-~...f)D~ Please return this form to: City Hall/Alten: City Administrator City of Arden Hills 1450 Wcst Highway 96 Arden Hills, MN 55112 Telephone: (612) 633-5676 - Fax: (612) 633-7839 . CITY OF ARDEN HILLS . MEMORANDUM DATE: February 4,1998 TO: Brian Fritsinger, City Administrator FROM: Dwayne Stafford, Public Works Director 9;. SUBJECT: Lift Station #ll Background At the December 8, 1997, Council meeting the Arden Hills Public Works Director received Council's permission to have a feasibility study done on eliminating Lift Station #11 at Arden Manor. This station serves all of the triangle area surrounded by Highways 10,96, and I-35W and all of the existing Round Lake CII properties. With the upcoming reconstruction of Highway 96, it may become necessary to move this lift station as it currently sits in the possible location of the new west bound traffic lane. With this in mind, and the upcoming construction of Round Lake Road, it seemed appropriate to look at the whole picture, including the elimination of Lift Station # 11. . Feasibility Studv BRW has determined it would be possible to eliminate Lift Station #11. This could be done by continuing the gravity sanitary sewer lines entering the lift station onto the south. This new line could run down the new Round Lake Road easement or in an existing sewer easement between the west side of Round Lake and the east side of the C/I properties on Round Lake Road, as shown on the feasibility study. Costs BRW has estimated the costs for eliminating lift station #11 and constructing a new gravity sewer line from the lift station to the new sewer line on 14th Street to be approximately $390,000. Ramsey County would be asked to contribute any amount they would need to spend on moving the lift station, if it indeed needs to be moved. This amount is estimated to be $60,000, which is not guaranteed, leaving approximately $330,000 to be paid for by the City. Recommendation Although, Public Works would like to eliminate lift stations wherever possible the Director feels the payback in this situation makes it hard to justify. The Public Works Director recommends Council consider the feasibility study and leave lift station #11 as is. Ifit becomes necessary to relocate the station as part of Highway 96 reconstruction, the Director ""ill ask the County that the station be replaced with the newer submersible pump style at the County's expense. . CITY OF ARDEN HILLS I . FEASIBILITY STUDY I FOR THE I ELIMINATION OF LIFT I STATION #11 I I- i' I I I I I FEBRUARY, 1998 I e Ie . .. W INe. . 37951-004 TJuwJaer St.... 700 TIdJd Sbaet So. --...poUt, UN uaa. PIaoae I1JI37O.07OO. Fa 81a137U-1378 -- I I. FEASIBILITY STUDY AND REPORT FOR I I THE ELIMINATION OF SANITARY SEWER LIFT STATION #11 I I CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA I I FEBRUARY 1998 I Ie I I I BRW, INC. I hereby certify that this plan, specification I, 700 Third Street South or report was prepared by me or under my Minneapolis, Minnesota 55415 direct supervision and that I am a duly Registered Professional Engineer under the I laws of the State of Minnesota Statutes Sections 326.02 to 326.16 I 'L- '. File: 37951 0040101 Date: d../5/'1~ Reg. No.: 22814 Ie I -- --- I I. I 11l1~_1I February 9, 1998 I I Honorable Mayor and B R W INC. Members of the City Council City of Arden Hills I 1450 West Highway 96 Arden Hills, MN 55112 I ATfN: Mr. Duane Stafford Public Works Director RE: Feasibility Study and Report for the I Elimination of Sanitary Sewer Lift Station # II I Honorable Mayor and Members ofthe City Council: PJanning Transportation The enclosed feasibility report has been prepared for possible elimination of sanitary sewer .g,n,,,,ng Lift Station # II, as authorized by the City Council at the December 8, 1997, Council meeting. I bon Db'gn The feasibility report details three alternatives to be considered (including maintaining the status quo) and their respective project scopes, provides additional information regarding the Thresher Square proposed improvements and considers other direction from City staff. I 700 Third Street So. Minneapolis, The scope of the project includes the construction ofa gravity sanitary sewer main between MN 554]5 existing Lift Station # II located near the intersection of Prior A venue and Highway 96 and I 612/370-0700 the trunk sanitary line recently constructed along 14th Street N.E. The project also includes Fax 6]2/370--1378 the removal of the existing lift station and abandonment and relocation of other existing sanitary sewer mains in the project area. I Denver l\:liJwaukee Information utilized in the preparation of this report includes aerial mapping, as-built plans, Minneapolis preliminary layout plans for Highway 96, data provided by City staff, and other information I. New,uk from field investigations and surveys of the site. All available information was reviewed and Orlando considered to determine the feasibility of the proposed project. Phoenix Portland We are of the opinion that the project as outlined in this report has merit would require a I San Diego substantial outlay from the City Sanitary Sewer Utility Fund in order to be constructed. The SeatHe City Council must weigh the anticipated long-term benefits of the project with the initial cap ital cost. I Sincerely, I ~~pL~ ,- Arden Hi s C Engineer I I '. TABLE OF CONTENTS I INTRODUCTIONIEXISTING CONDITIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1 I EXHIBIT 1: LOCATION MAP PROPOSED CONSTRUCTION ALTERNATIVES. . . . . . . . . . . . . . . . . . . . . . . .. 3 I EXHIBIT 2: ALTERNATIVE A I EXHIBIT 3: ALTERNATIVE B EXHIBIT 4: ALTERNATIVE C I EXHIBIT 5: TYPICAL SECTIONS I FUNDING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 SUMMARY AND RECOMMENDATIONS. .. . .. . . . . . . . .. . .. . . . . . . .. . .. . 8 I APPENDIX A: I- DETAILED CONSTRUCTION COST ESTIMATES I I I I I I I I- I I I. INTRODUCTIONIEXISTING CONDITIONS I On December 8, 1997, the Arden Hills City Council ordered the preparation of a feasibility study I for the possible elimination of sanitary sewer Lift Station #11. The purpose of the feasibility study is to examine the costs and benefits of eliminating the lift station, the feasibility of the proposed construction, and the estimated costs and method of financing for the improvements. I The City currently maintains 13 sanitary sewer lift stations. These sanitary sewer lift stations are needed to pump sewage from the low point in one City sewer network to a higher sewer main I located in a nearby network. Sewage flows may pass through several lift stations in the City and neighboring cities before finally arriving at the Metro Plant in St. Paul for treatment and discharge into the Mississippi River. I Lift Station # 11 is located near the intersection of Prior A venue and Highway 96 adjacent to the Arden Manor Mobile Home Park. The station currently handles sewage generated from the I mobile home park, businesses and homes along the west side of Highway 10, the commercial and industrial properties located in the Gateway Business District including Phase I of the Welsh development. One single family home located along Lake Shore Place also is served by Lift I Station # 11. Sewage effluent from the station is pumped to an existing gravity sewer main located in Lake Shore Place via a four inch force main. This sewer main runs south along old ,- Highway 10 then west across the southem end of Round Lake and into the 21 inch sewer in 14th street. The City maintains three basic types oflift station designs/configurations. Lift Station # 11 is I referred to as a "can type" station. This type of lift station generally consists of a wet well manhole, two electrically operated pumps, electrical controls, valves located in a manhole or I underground in a dry well manhole. Lift Station #11 was constructed in 1970 and consists of a steel tube dry well adjacent to a 6 foot diameter concrete wet well. The station depth below grade is approximately 24 feet. The dry well houses two Chicago brand pumps as well as valves I and controls for the pumps. The station is in relatively good condition however some corrosion spots have been noted on the sides and floor of the dry well. I Due to the inherent nature of mechanical systems to break down, lift stations require daily maintenance checks and frequent routine maintenance to keep operating efficiently. If a mechanical problem does occur at a station, City staff must respond immediately, diagnose the I problem and make repairs quickly. Private property damage can occur very soon after a lift station stops operating by causing sewage backups into basements or lower levels of homes and businesses. I The design of the existing station creates some maintenance and safety concerns for City staff. The steel tube dry well is difficult to access and requires maintenance personnel to enter it in I order to check the basic operation of the station. Since the dry well is located at the same depth .- I I I I. as the wet well, a sump pump is necessary to keep the dry well dry. If the sump pump breaks down, possible damage to the controls and loss of personnel access can result. The steel tube I also has a tendency to corrode over time due to the constant high level of moisture it is exposed to. t Current recommended lift station design includes submersible pumps which are placed directly into the wet well and an above ground controls panel with valves located in a relatively shallow I concrete manhole adjacent to the wet well. The public works department has budgeted to replace all of the "can type" lift stations in the City with submersible pump stations over the next ten years. I I I I ,0 I I I I I I I Ie 2 I I I. T Vi N C I T I E_ S 0 DNA N E pkAN~ I ---~-"- I I --..----..- I I I I i I IROJECT LOCATION ! ...IL , ; _L I I ~'I i j -I >. ~'j.t S , I ..... .e , --- -~-- " - ~-- (~'11~.,,) I fl . . . i I I - 2000' B I I . I I I I W.CITY OF FEASIBILITY STUDY FOR THE ARDEN HILLS ELIMINATION OF LIFT I STATION #11 lIED ,- BRWINC. PROJECT LOCATION MAP I Thresher Square, 700 Third Slreet SO. EXHIBIT 1 Minneapolis, MN 55415. phone 612/370.0700, Fax 6121370-1378 j/~j5i --CC4 I I. PROPOSED CONSTRUCTION AL TERNA TIVES I The following is a description of each altemative considered, an explanation of the methods used to determine its capitalized cost and benefits and drawbacks associated with the alternative. For I comparison sake a 60 year time period was considered to develop the capitalized cost for each alternative. I ALTERNATIVE A Descriotion I This a1temative includes maintaining the current lift station in place. Exhibit 2 illustrates the existing lift station and tributary sanitary sewer network. I Capitalized Cost Calculation I The City realizes costs associated with daily and periodic maintenance as well as periodic capital improvements to the lift station throughout the life of the facility. Maintenance costs include labor costs for City staff, electricity and spare parts. Actual amounts utilized in the cost I comparison are based upon current wage rates for City maintenance personnel and historical electrical utility and spare parts costs provided by City staff. .e In addition to the annual maintenance costs described above, we have assumed that a complete new lift station would be constructed in the first year of the analysis and that the pump station pumps and controls would be replaced at year 30 of the analysis. Costs shown below do not I include potential City liability costs which may result from a failure at the lift station and subsequent property damage. I Monthly Maintenance Cost City Staff 12 HrlMonth @ $25.00/Hr = $300.00 Electricity = $150.00 I Spare Parts = $ 75.00 Total Monthly Maintenance Cost = $525.00 I Annual Maintenance Cost (1998) = 12 Months*$525.00/Month = $6,300.00 . New Lift Station Cost (1998 dollars) = $60,000.00 PumplContro1s Replacement Cost (1998 dollars) = $30,000.00 I Capitalized Cost For Alternative A = New Lift Station Cost $60,000.00 I + Maintenance Cost*[(l+i)^n1-1j/[i*(I +i)^n1j $6,300.00*(22.6235) + Pumo Reo1acement*(l!(! +i)^n2)* $30.000.00*(0.3012) ,- Total Capitalized Cost for Alternative A $211,564.05 *where the annual interest rate, i, is assumed to be 4.0%, the useful life of the station, n1, is = 60 years and the pump replacement would occur at n2 = 30 years I 3 I I. ALTERNATIVE B I Descriotion The project includes the construction of a gravity sanitary sewer main extending from the current I location of Lift Station #11 south approximately 4,100 feet to connect to an existing 21 inch city interceptor sewer recently constructed along 14th Street N.E. The gravity sewer main would be I constructed with 10 inch diameter PVC pipe and would include manholes approximately every 300 feet. The sewer would require casing pipe under Highway 96 in order to allow for future maintenance and repair without disruption to Highway 96. The pipeline would run along the I east side of Round Lake Road and connect to an existing manhole at the intersection of 14th Street and Round Lake Road. The depth of the sewer would range from 20 to 28 feet from existing grade. I It is assumed that the gravity sewer would be constructed in conjunction with the reconstruction of West Round Lake Road and Highway 96. Constructing the sewer with the roadway project I would allow costs associated with pavement removal, traffic control and restoration of pavement and boulevard to be charged to the roadway improvements therefore lowering the costs for the sewer project. Based upon recent sanitary sewer construction in the project area it is anticipated I that dewatering would be required in the trench during construction. Estimated construction costs included with this report assume dewatering of the trench. ,- Exhibits 3 and 5 illustrate the alignment and typical section of Alternative B. Capitalized Cost Calculation , Costs associated with the gravity sewer main include the initial construction cost and periodic maintenance costs over the 60 year design life. Maintenance costs include labor costs for City I staff as well as costs for maintenance services which may be performed under contract in the future. Actual amounts utilized in the cost comparison are based upon current wage rates for City maintenance personnel and current costs for contracted cleaning and sealing services. I Maintenance costs assume that City staff will clean the sewer main once every five years and that each cleaning would require 32 man-hours. Equipment costs for cleaning have not been I included. It is assumed that the City would contract televising, cleaning and joint testing and sealing for the sewer main at year 30. I Initial Construction Cost (1998 dollars) = $389,125.00 'Construction Cost does not include any soil correction costs. I City Maintenance Cost (1998 dollars) - expended at five year intervals City Staff 48 Hr @ $25 .00/Hr = $1,200.00 I Contract Maintenance Cost (1998 dollars) - expended at year 30 ,- Televising and Cleaning 4,100 ft@$1.00/ft=$4,100.00. Joint Testing and Sealing 4,100 ft@ $2.50$/ft = $10.250.00. Total Contract Maintenance Costs = $14,350.00 , 4 I I. Capitalized Cost For Alternative B I Initial Construction Cost $389,125.00 + City Maintenance Cost*(2:(lI(l +i)^n1)* $1,200.00*(3.7149) I +Contract Maintenance Cost*(!I(! +i)^n2)* $14.350.00*(.3012) Total Capitalizcd Cost For Alternative B $397,905.10 I *Where i is assumed to be 4.0%, n1 = 5,10,15,20,25,35,40,45,50,55 representing the periodic City maintenance years and n2 = 30 representing the contract maintenance year. I ALTERNATIVE C Descrivtion I The project includes the construction of a gravity sanitary sewer main extending from the current location of Lift Station #11 south approximately 3,700 feet to connect to an existing 21 inch city I interceptor sewer recently constructed along 14th Street N.E. The pipeline would run along the west side of Round Lake within a proposed easement to be dedicated along the eastern edge of the Gateway Business District properties and the U.S. Fish and Wildlife property surrounding I Round Lake. The alignment would then run between the proposed Welsh Companies Phase II and Phase III developments before connecting to the sewer in 14th Street. ,- The gravity sewer main would be constructed with 10 inch diameter PVC pipe and would include manholes approximately every 300 feet. The sewer would require casing pipe under Highway 96 in order to allow for future maintenance without disruption to Highway 96. A650 , foot length of 8" PVC pipe would also be constructed along the southern edge of the Indykiewicz property which would connect the existing Gateway easement sewer to the new sewer in West Round Lake Road. The depth of the sewer would range from 16 to 24 feet adjacent to Round , Lake and 24 to 34 feet near its termination in the Welsh development. It is assumed that the roadway would be constructed in conjunction with the reconstruction of I Highway 96. Constructing the sewer with the roadway project would allow costs associated with pavement removal, traffic control and restoration of pavement and boulevard to be charged I to the roadway improvements therefore lowering the costs for the sewer project. Although this alternative provides a more direct route from the current lift station to the 21 inch I sewer, it creates several concerns. The alignment would require easement acquisition from the existing properties in the Gateway Business District as well as additional easement dedication from the Welsh Properties. Alternative C would also require clearing and grubbing I approximately 2.0 acres along the Round Lake segment of the alignment. This alternative would likely require more dewatering than alternative B due to the closer proximity to Round Lake and the slope to the west of the alignment. I ,e s I I I. This a1temative is located along the same general alignment that has been proposed for the recreational trail connection between Highway 96 and 14th Street. A bituminous trail could I easily be constructed along the easement and provide excellent access for City maintenance staff as well as a recreational resource for the City. The impact on existing vegetation necessary for trail construction only (assuming sanitary sewer would not be constructed) in this corridor would I be significantly less (approximately 10 feet to 15 foot wide cut versus a 30 to 40 foot cut). Estimated construction costs included with this report assume dewatering of the trench. I Exhibits 4 and 5 illustrate the alignment and a typical section of the Alternative C. I Caoitalized Cost Calculation Costs associated with the gravity sewer main include the initial construction cost and periodic I maintenance costs over the 60 year design life. Maintenance costs include labor costs for City staff as well as costs for maintenance services which may be performed under contract in the future. Actual amounts utilized in the cost comparison are based upon current wage rates for I City maintenance personnel and current costs for contracted cleaning and sealing services. Maintenance costs assume that City staff will clean the sewer main once every five years and I that each cleaning would require 32 man-hours. Equipment costs for cleaning have not been included. It is assumed that the City would contract televising, cleaning and joint testing and I- sealing for the sewer main at year 30. Initial Construction Cost (1998 dollars) = $394,100.00 I City Maintenance Cost (1998 dollars) - expended at five year intervals City Staff 48 Hr@ $25.00IHr = $1,200.00 I Contract Maintenance Cost (1998 dollars) - expended at year 30 Televising and Cleaning 3,700 ft @ $l.OO/ft = $3,700.00. Joint Testing and Sealing 3,700 ft @ $2.50$/ft = $9.250.00. I Total Contract Maintenance Costs = $12,950.00 Capitalized Cost For Alternative C I Initial Construction Cost $394,100.00 I + City Maintenance Cost*(I(lI(l +i)^n1)* $1,200.00*(3.7149) +Contract Maintenance Cost*(l!(J +i)^n2)* $12.950.00*(.3012) Total Capitalized Cost For Alternativc C $402,458.42 I *Where i is assumed to be 4.0%, n1 = 5,10,15,20,25,35,40,45,50,55 representing the periodic City maintenance years and n2 = 30 representing the contract maintenance year. I ,e 6 I ------------------- . PLOT DATE: Feb 05, 1998 2:48pm DIS~. NAME: (13_c4) R:\ARDENHIL\37951\37951004\EXHIBIT\LlFTEWWG ;: I/,' g' J / l]l../ll I I II " : -~V'1,r 1 I " 1l -..J I ;: ----- w io"I -- ~ ; '" .. '" 0 .. " ~ '" ;> ~ ~ ; ~ -- go ; '" -- 1- \ . ~ - ; ~ ~ .... 0 ... I ~ ;! ~ "; I \ ~ " . . \~ Q =- i \ " tIl I \ ~ [ )-____J / \ = tIl I I .-/./ \.\ g p ~ I ; r .-/ \'(\' /', ~ . I ~~ " C? j I / '" t;; 1;/ --' ~" OJ 1_ _' -- - ,.-" I ? ~ " ' I l /"-- ._. "", 1 UlZ 'X',', "" I ;/ ;:.:.-::;~. 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FUNDING I Based upon discussions with City staff, the capital cost for either Alternative B or C would be funded with the City Sanitary Sewer Utility Fund. No assessments would be anticipated for I Gateway Business District properties or the Arden Manor Mobile Home Park for the project. The Sanitary Sewer Utility Fund currently has sufficient resources to fund the project. , Although the alignment for the proposed reconstruction of Highway 96 in the vicinity of Lift Station #11 has not been finalized, some preliminary alignments would require the relocation of Lift Station #11. If the Highway 96 reconstruction project would require the relocation of Lift I Station # 11, it is anticipated that Ramsey County would provide the necessary funding for that work. Based upon current estimates, the cost of relocating Lift Station # 11 would be approximately $60,000.00. If the City Council chooses to eliminate Lift Station #11, it is I recommended that the City request $60,000.00 from Ramsey County to assist with the funding of the gravity sewer construction. I I ,- , I I I I I I ,- 7 I I I. SUMMARY AND RECOMMENDA nONS I The proposed project has merit based upon the inherent interest of the City to simplify existing I infrastructure systems wherever possible. The proposed Alternatives B and C both accomplish this goal by allowing the City to eliminate Lift Station #11 and thereby reducing recurring maintenance expenses for the City. In addition, Altematives Band C reduce potential City I liability to sewage backup damages which may result from pump failures. The elimination of Lift Station #11 would likely reduce the cost of a future SCADA system programmed to be installed for all lift stations in the City. I Based upon the Capitalized Cost Analysis, the existing condition (Alternative A) appears to be significantly less expensive than either Alternative B or Alternative C. It should be noted I however, that the Capitalized Cost Analysis incorporates the time value of money by assigning an interest rate for funds over time which has the effect of diminishing future City costs relative to the present day costs. Based upon an assumed annual interest rate of 4%, the present day I costs for Alternatives B and C are approximately $160,000.00 greater than the present day cost for Altemative A. As the interest rate approaches zero, the present day cost for Alternative A exceeds that of Altematives B and C When no interest rate is factored into the analysis I Alternatives Band C become cost effective after approximately 47 years of the design life. ,. The Capitalized Cost Analysis should not be the only vantage point from which with the alternatives are compared especially if the City would accomplish the project without utilizing financing vehicles. The City Council must weigh the benefits of a simpler infrastructure with the Capital expenditure required to achieve it. I Recommended Alternative I If the City Council elected to proceed with the project, the recommended alignmcnt would be that of Altcrnative B. I Rationale I Although the estimated construction costs of the two gravity sewer alternatives are essentially equal, Alternative B would not require new easements to be dedicated by property owners in the Gateway Business District or by the U.S. Fish and Wildlife Service. Maintenance Access for I Alternative B would also be easier than that for Altemative C. Alternative B would not impact the wooded areas along the west shore of Round Lake whereas Alternative C would require significant amounts of Clearing in order to construct the sewer. Erosion control measures would I also need to be much more intensive for Alternative C in order to protect Round Lake. . I ,e 8 I . I. . . I I . I APPENDIX A DETAILED CONSTRUCTION COST ESTIMATES . .e . I I . I . I Ie I --- ----- ----..-- , '. ESTIMATE OF QUANTITIES AND COSTS THE ELIMINATION OF , SANITARY SEWER LIFT STATION #11 , GRAVITY SANITARY SEWER CONSTRUCTION ALTERNATIVE B , Contract Unit Total Seq. No. Item Unit Quantity Price Amount , 1 Mobilization LS 1.00 15,000.00 15,000.00 , 2 Remove Sanitary Sewer Pipe LF 200.00 5.00 1,000.00 0 Abandon Sanitary Sewer Pipe LF 650.00 1.50 975.00 J I 4 Remove Lift Station LS 1.00 5,000.00 5,000.00 , 5 Remove Sanitary Manhole EA 3.00 500.00 1,500.00 ,e 6 Sanitary Sewer Manhole EA 12.00 2,000.00 24,000.00 7 Extra Depth Manhole LF 168.00 150.00 25,200.00 , 8 10" PVC Sanitary Sewer Pipe LF 4,100.00 60.00 246,000.0 , 9 8" PVC Sanitary Sewer Pipe LF 650.00 45.00 29,250.00 , 10 Connect to Existing Sanitary EA 2.00 500.00 1,000.00 Sewer , 11 Steel Pipe Casing LF 120.00 40.00 4,800.00 , Subtotal 353,725.00 10% Contingencies 35,400.00 , Total Estimated Construction Cost 389,125.00 , ,- , . .. ESTIMATE OF QUANTITIES AND COSTS THE ELIMINATION OF . SANIT ARY SEWER LIFT STATION #11 GRAVITY SANITARY SEWER CONSTRUCTION . ALTERNATIVE C . Contract Unit Total Seq. No. Item Unit Quantity Price Amount . 1 Mobilization LS 1.00 15,000.00 15,000.00 2 Remove Sanitary Sewer Pipe LF 800.00 5.00 4,000.00 . 3 Abandon Sanitary Sewer Pipe LF 1,800.00 1.50 2,700.00 . 4 Remove Lift Station LS 1.00 5,000.00 5,000.00 5 Remove Sanitary Manhole EA 6.00 500.00 3,000.00 . 6 Sanitary Sewer Manhole EA 13.00 2,000.00 26,000.00 .. 7 Extra Depth Manhole LF 162.00 150.00 24,300.00 8 10" PVC Sanitary Sewer Pipe LF 3,700.00 65.00 240,500.0 . 9 Connect to Existing Service EA 5.00 2,000.00 10,000.00 I Pipe 10 Connect to Existing Sanitary EA 2.00 500.00 1,000.00 . Sewer 11 Steel Pipe Casing LF 120.00 40.00 4,800.00 . 12 Erosion Control and LS 1.00 17,000.00 17,000.00 Restoration . 13 Clearing and Grubbing AC 2.00 2,500.00 5.000.00 . Subtotal $358,300.00 . 10% Contingencies $35,800.00 .. Total Construction Cost $394,100.00 . CITY OF ARDEN HILLS . MEMORANDUM DATE: February 4, 1998 TO: Brian Fritsinger, City Administrator FROM: Dwayne Stafford, Public Works Director SUBJECT: 1998 Street Improvements Background On December 8, 1997, the Arden Hills City Council approved Resolution #97-59, Authorizing the Preparation of Detailed Plans and Specitications for the Proposed 1998 Street Improvement Project. Council also directed Staff to review the recommendation made by the Public Works Director to do a bituminous overlay of Glen paul Avenue. Plans and Specifications The Public Works Director has reviewed and approved the plans and specifications with the City Engineer suggesting only minor changes. Council may note that, included in the plans is the replacement of a culvert on Hamline A venue and Ingerson Road, and the relocation of a fire hydrant between Carroll's Furniture and the Holiday Inn on County Road E. . G1cnpaul Rcvicw BR W has taken soil samples below the pavement on G1enpaul A venue in several areas. Analysis of these samples indicate little; if any, road base material (Class 5) exists below the blacktop, and soil conditions are less than adequate to support an overlay and assure a desirable longevity. Council may note that Glenpaul Avenue was not included in the plans, as the City Engineer and Public Works Director felt Council should be aware of these findings before proceeding further on G1enpaul. Stowe Avenue The Public Works Director had earlier informed Council that the sewer main servicing the Stowe A venue residents had a history of problems. It was the Director's understanding that this line would be televised and evaluated to determine if a new line should be installed on Stowe Avenue as part of reconstruction. This line has been televised and has been determined to be in good condition except for some minor repair needs. Recommendation The City of Arden Hills Public Works Director recommends Council adopt Resolution #98-22, Approving Plans and Specifications, and Ordering the Advertisement for Bids in the Matter of the 1998 Street Improvement Project. The Director reminds Council that the Glenpaul overlay is not part of the plans and specifications and recommends Glenpau1 be considered for total . reconstruction at a future date. The Director also does not recommend the installation of a new sanitary sewer line on Stowe Avenue, as the existing line is in generally good condition. __n________ - ~ CITY OF ARDEN HILLS RAMSEY COUNTY STATE OF MINNESOTA RESOLUTION NO. 98-22 . A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND ORDERING THE ADVERTISEMENT FOR BIDS IN THE MATTER OF THE STREET IMPROVEMENTS OF 1998 WHEREAS, pursuant to Council resolution, the Project Engineer has prepared plans and specifications for the 1998 Street Improvements, which plans and specifications have been reviewed by the City. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: 1. Such plans and specifications, a copy of which is attached hereto and incorporated herein by this reference, are hereby approved. 2. The City Administrator shall prepare and obtain the publication of an advertisement for bids for the making of the improvement pursuant to the attached plans and specifications. The advertisement shall be published once each week for three consecutive weeks, shall specify the work to be done, and shall state that the bids will be received by the City Administrator until 11 :00 a.m. on March 5, 1998, at which time the bids will be publicly . opened in City Hall by the City Administrator and the Project Engineer, and will then be tabulated for consideration by the City Council at a meeting thereof at 7:30 p.m. on March 9, 1998, in the New Brighton City Council chambers at New Brighton City Hall. No bids will be considered unless sealed and filed with the City Administrator and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City Administrator in the amount of 5% of the amount of such bid. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 9TH DAY OF FEBRUARY, 1998. DENNIS PROBST, MAYOR ATTEST: BRIAN FRITS INGER, CITY ADMINISTRATOR . - . - ~ CITY OF ARDEN HILLS . MEMORANDUM DATE: January 16, 1998 TO: Brian Fritsinger, City Administrator FROM: Dwayne Stafford, Public Works Superintendent y) SUBJECT: Stop Sign Placement Background The City of Arden Hills Public Safety Commission Chairperson and Ramsey County Deputy Sheriff; John Tholen, recommended the City erect stop signs on Dunlap Street at Tiller Lane in the southeast area of Arden Hills. Mr. Tholen indicated several accidents have occurred at this location, one of which had injuries. The sight lines in this area are somewhat restricted by large spmce trees growing within the Right-of-Way. Public Works will contact the owners of those trees and the City Code Enforcement Officer in regards to trimming of these trees. Mr. Tholen also provided the Commission Members with photos of the intersection. A motion was made and passed unanimously to ask Council's permission to erect stop signs on Dunlap A venue at Tiller Lane. Attached is a map of the area showing proposed stop sign locations and a . copy of letter sent to affected residents. Recommendation The City of Arden Hills Public Works Superintendent recommends the City Council consider and approve the installation of two stop signs at the intersection of Dunlap A venue and Tiller Lane. Enclosure DS\jt . ,,'. 1/ \-=:.....~~i ilj . - > - T VI I .'. I ~ 5 I . I c T .') 9 0 ~J ;. 1',!: E p , , I t I I I I "'71' i r~ > ".. I , t:. 1 I ! .' " .'. I , , , . , . . . o' if) i --L.:" - - -, '"'Im "'''''' CITY OF ARDEN HILLS -, -. ~"P...l_2 - . . . CITY OF ARDEN HILLS . 1450 WEST HIGHWAY 96 ARDEN HILLS, MN 55112-5794 January 28, 1998 Dear Arden Hills Resident: Ramsey County Sheriffs Deputies asked the Arden Hills Public Safety Commission to support the installation of stop signs on Dunlap Street at Tiller Lane. Commission members reviewed information and pictures provided to them, and agreed with the Sheriffs Depllties that stop signs at this location would be appropriate and unanimously voted in favor of installation. The Public Works Superintendent will inform the Arden Hills City Council of the Safety Commission's recommendations at the February 9, 1998, Council meeting. This meeting is scheduled to be held at the New Brighton Council Chambers at 7:30 p.m. The Public Works Superintendent asks that any residents wishing to address the Council in this matter, attend this meeting and provide the Council their input on the . recommended stop sign installation. If you have any questions concerning this matter, please contact me at 633.5676. Dwayne Stafford Public Works Superintendent DS\jt e PHONE: 16121 633-5676 . FAX 16121 633-7839 ----- \ CITY OF ARDEN HILLS . MEMORANDUM DATE: February 9, 1998 TO: Mayor and City Council FROM: Kevin Ringwald, Community Development Director ~ SUBJECT: Casc #97-06, PUD (modification of condition #1) Welsh Companies, 4000 Round Lake Road ReDuest The applicant is requesting approval of a modification to condition # 1 (No issuance of occupancy permits for that part of the project (Phases II, III, and IV) greater than 200,000 square feet until such time that the relocated Round Lake Road is open for traffic and capable of accepting increased traffic) in Plmming Case 97-06 which facilitated the development of Phases II, III, and IV of the Gateway Business District (Exhibit A). Back!!round The Planning Commission on July 2, 1997, recommended approval of the PUD Master Plan and plat in Planning Case 97-06. The City Council on September 22, 1997, approved the PUD . Master Plan and plat in Planning Case 97-06. As you may remember, Planning Case 97-06 consisted of a three building proposal in the Gateway Business District, which carried on the construction which occurred as part of Planning Case 96-12 (Phase 1,155,000 square feet). Phase II is 104,532 square feet, Phase III is 115,575 square feet, and Phase IV (initial) is 72,000 square feet with 30,000 square feet of expansion. Welsh Companies' traffic engineer (Benshoof and Associates) conducted a traffic analysis to determine how much capacity was left in the intersection of Round Lake Road and Highway 96 after the Phase I (155,000 square feet) building was built. In short, how much square footage of building can be built and occupied in the GBD before the realignment and signalization of the Round Lake Road and Highway 96 intersection is required. To which Welsh Companies traffic engineer responded, that up to 200,000 square feet of development could be constructed before said improvements are required (Exhibit B). Therefore, the City Council placed the following as condition #1 on the PUD approval: "No issuance of occupancy permits for that part of the project (Phases II, III, and IV) greater than 200,000 square feet until such time that the relocated Round Lake Road is open for traffic and capable of accepting increased traffic." The City in January of 1998 was informed by Welsh Companies (Dick Zehring) that AmberJack (the real estate arm of State Farm Insurance and owners of Phase I) wished not only to purchase and build Phase II, but also Phase III in the GBD. Additionally, they wished to start construction of both buildings in March of 1998. . \.J , Previously, it was understood that Phases 11 (AmberJack) and Phase IV (Apache Paper) would be built initially and then would be followed by Phase III (Welsh Companies or other). Therefore, . the initial construction of buildings that would take place in the GBD before the Round Lake Road and Highway 96 intersection was improved would be 176,532 square feet (104,532 sq.ft. + 72,000 sq.ft.). If the Phase III building was added in the Spring of 1998 construction package, then 292,107 square feet (104,532 sq.ft. + 72,000 sq. ft. + 115,575 sq.ft.) would be built prior to the improvements at the Round Lake Road and Highway 96 intersection. The 292,107 square feet of buildings would be scheduled to receive occupancy permits in August of 1998. The City estimates, in a best case scenario, that the Round Lake Road and Highway 96 intersection would not be open to traffic until October or November of 1998. Therefore, this proposal does not comply with condition #1 of the City's approval of the PUD in Planning Case 97-06. On Monday, February 2, 1998, the City and Welsh Companies (Dick Zehring) were informed by Benshoof and Associates (Peter Hultgren) that their initial traffic study was flawed. Benshoof and Associates stated that the traffic report for the Phase 11, III, and IV buildings did not include the tratlic from Phase I. In short, when they stated that 200,000 square feet of capacity was available at the intersection, that figure did not include the 155,000 square feet of Phase I. Therefore, only 45,000 square feet of capacity is available in the intersection before an upgrade is required (ie., Phases 11, III, and IV cannot be occupied until the intersection is improved). Discussion On Wednesday, February 4, 1998, Dick Zehring of Welsh Companies, Tom Hart (attorney for Welsh Companies) of Winthrop and Weinstine, Jim Benshoof (representing Welsh Companies) of Benshoof and Associates, Peter Hultgren (representing Welsh Companies) of Benshoof and . Associates, Greg Brown (representing the City) ofBRW, Tony Heppelmann (representing the City) ofBRW met with City Staff (Brian Fritsinger, Terry Post, and myself) to discuss options to solve this problem. Option # 1 would be not to issue the certificate of occupancy for Phases II, III, and IV until such time tllat the intersection at Round Lake Road and Highway 96 is reconstructed (at earliest October or November of 1998). Welsh Companies finds that this option is unacceptable, due to agreements they have signed with tenants who need to occupy space prior to that date. Welsh's position in relationship to this option is that it would effectively kill the deal. Staff would conclude that this option has a high probability of killing the deal. Option #2 would be to install temporary control structures (ie., temporary signals) at the existing intersection of Round Lake Road and Highway 96 until the "new alignment" is complete. Initially, this option appeared to offer a great amount of appeal. However, upon further review, the cost of this option (approximately $100,000), its timing (approvals from MnDOT alone would take until approximately September of 1998), and who would pay (at the meeting, no one stepped forward) would indicate that this option is possible, but not preferred by Welsh Companies or the City Staff. . Option #3 would be to install temporary control structures (ie., police officer(s) during the A.M. . and P.M. traffic peaks to direct traffic) at the existing intersection of Round Lake Road and Highway 96 until the "new alignment" is complete. The Staff would conservatively estimate that this option would cost $30,000 for two sheriff deputies ($40 per hour per deputy) for five hours per day for 75 days (from August 3, 1998 to November 13, 1998). The two traffic engineers (Jim Benshoof-Benshoof and Associates and Tony Heppelmann-BRW) appeared to agree that this was a viable short term option to resolve this problem. The identification of who would pay for this was not discussed in any detail, due to the cost estimate was not calculated until after the meeting. The Staff has directed BRW to complete additional evaluations of the Phase II, III, and IV Trame Study (prepared by Benshoof and Associates) which would expand it to incorporate the data from the Highway10/Highway96 study and future development within the GBO (Indykiewicz, Morris Communications, and Vaughan). At this point in time the closing is still scheduled for Friday, February 13, 1998 (Friday the 13th seemed to be somehow appropriate). The Staff has directed Attorney Filla to have the documents from Morris Communications available on that date. To which he assured Staff, that he sees no reason why the documents will not be ready. Welsh Companies is finalizing their discussions with their tenants and will be prepared to sign the development agreement and close on that date. Brian, Terry and myself would conclude that the sale of the bonds should continue towards your . tentative approval of the "low bidder" on Tuesday, February 17, 1998. The basis for this conclusion is that the City does not have the ability to intemally finance the necessary improvements of the Round Lake RoadlHighway 96 intersection, Highway 96 bridge, and completion of the 14th Street improvements. Recommendation In Planning Case 97-06, the Staff would recommend approval of the modification of condition #1 to "Issuance of the Certificate of Occupancy permits for Phases II, III, and IV is subject to Welsh Companies agreeing to reimburse the City of Arden Hills for its costs associated with studying and implementing of temporary control structures which are acceptable to the City of Arden Hills at the intersection of Round Lake RoadlHighway 96 to facilitate development of Phases II, III, and IV in 1998". Notes 1. Pursuant to Section VIII, D, 6, c, of the Zoning Ordinance, "A vote of at least four-fifths (4/5) of the full council is required for approval of the Master Plan". 2. Pursuant to Section VIII, F, 2, of the Zoning Ordinance the PUD approval "... shall automatically expire and become void one (1) year from the and after the date on which the council granted such approval if the building permit or other approved improvements have not been issued a permit by the building inspector...". . .FEB-06-98 FR! 09:05 AI'! WELSH FAX NO. 897 7704 P. 02 Welsh Companies rt l611' A . COlnprehensiv~ Jteal Estate Services 8200 Notrt\J.r\<:bdc Ooulev.arJ. Su.llc zoo e-i M'l'r'I\':I:Pt>li,. Mlnnlil~.)t;) 5.5437.1050 ~'1 897.7700 Fa 897.770-i Febru.ry 6, 1998 Mr. Kevin Ringwald, A.I.e.P. Community Development Director CITY OF ARDEN HILLS 1450 West Hi~way 96 Arden Hills, MN 55112-5794 Rc: GATEWAY BUSINESS DISTRICT DEVELOPMENT Phasesll, 111 and IV Dcar Kevin: We have exciting news. In the proee..' 01 prcpMng for closing on the final acquisition of all land in the "ew Plat, which Closing, by Ihe way, is now scheduled for the morning of Friday. February 13, 1998, we have encountered some startling and exciting business opportunities. A5 you know, the Apache Group is set for occupancy of their Phase IV project in late August 199B, and AmberJaek, Ltd., the real estate acquisition affiliale of State Farm . Insurance, has conlracted with us for the ownership of the completed Phase II project. In the course of our negoti.tions .nd discussions with AmberJa,k, and primarily because of AmberJad(s extreme confidence in tbe Arden Hills Gateway Busine.. District, they have instructed us to prepare full documentaUon for their acquisition and simultaneous construction of the Ph.se ill project. They have also instructed us that the condition of their going forward with the deal is that the Phase II and ill projects be simu Itancously constructed and presented to the market in the fall of 1998. Thereforc, we are hereby requesting the Cily's approv.1 01 that construction schedule, i.e., the construction of all threc phases, commcncing simu1tancously in March 1998, scheduled for completion in latc AugusVearly Scptember, 1998. This will rcquite and alteraUon of condition no. 1(1) as noted in your lettcr to us dated October 9, 1997 (copy attached). This aclion will also provide accelerated and increased tax increment revenue. Ploase let me know what additional information you may need. We are prepared to provide whatever is necessary in order to facilitate this approval. Very truly yours, . G<<I.It.....\.l ,....,l"..,u-.-.:, -4::"::' ..._..::...0 '=:t:.~ ,Sr'L.L.~ ... H:='~.-,l_. -=:.:..::... ~-'''':'' ~:-"':)....; ~ ,-::...:.. '-~' W BENSHOOF & ASSOCIATES, INC. TRANSPORTATION ENGINEERS AND PLANNERS 7301 OHMS LANE. SUITE 500 I EDINA. MN 554391 (612) 1lJ2-9~581 FAA (612) 1lJ2-9564 15<.th6rr f:> \/" . August 5, 1997 REFER TO FILE. 96-53 MEMORANDUM TO: Dick Zehring, Welsh Development Company Kevin Ringwald, City of Arden Hills FROM: James A. Benshoofand Peter A. Hultgren fJ" 1/ RE: Ability of Roadway System to Accommodate Occupancy of Gateway Business Center Before Completion of Improvements on Round Lake Road at Highway 96 PURPOSE The purpose of this memorandum is to determine the amount of space in the Gateway . Business Center that could be occupied without exceeding appropriate delay levels for Round Lake Road at its existing intersection with Highway 96. It is important to note that further occupancy beyond the thresbold level identified in the preceding step could occur if police officer traffic control is provided at tbe intersection during the time periods when excessive delays otherwise would be experienced. EXISTING CONDmONS Highway 96 bas two lanes of traffic in each direction at the Round Lake Road intersection. Round Lake Road is stop controlled and has no pavement markings. The pavement width on the approach to Highway 96 is wide enough so that two northbound lanes of traffic are fonned, one for left turns and one for right tums. Road improvements to Highway 96 are currently being constructed on a segment in Shoreview. This construction begins at the west leg approach to the Lexington Avenue intersection and extends eastward. To account for the effects of this construction, we decided to collect weekday p.m. peak hour turn movements at tbe Round Lake Road and Highway 96 intersection rather than rely upon the turn movements we collected one year ago prior to construction. These turn movements are shown in Figure 1. . - -- - - - - -.-,- .--' - rLLl--": -...:;<':;<, - -,::; ~C;- ,::.r-<L<L-, '__ ~,.:;,.;::.,~;.~. --- -'~- --.- ~ " "2(f.eJ . COUNTY HIGHWAY 96 ( 422 r 6 523 ) 31 ~1 r Cl ~ 104 47 ex: . ~ ~ ~ :::l ~ N t DATA COLLECTED JULY 23, 1997 NOT TO SCALE \.. ~ WELSH DEVELOPMENT ABILITY OF ROADWAY FIGURE 1 COMPANY SYSTEM TO ACCOMMODATE EXISTlNG WEEKDAY GATEWAY BUSINESS P.M. PEAK HOUR TURN W BENSHOOF & ASSOCIATES. INC. CENTER OCCUPANCY MOVEMENTS . lIloUl'''Q.-r.lilQ" EWI!II"URS.lIll1)P\.AN"l'iAI ;-,LIJ-G -.:.:,;, ...-. ..::...... ::.:::.. ,:::,......~-,-,~ -:::'''='-'-- . :: -- ::~.:... ::~-.::..... -, ...:.... "--' Messrs. Zehring and Ringwald -3- August 5. 19~/,=, METHODOLOGY To determine the amount of development occupancy which the current traffic system can . accommodate without special traffic management measures, a five step procedure has been followed: 1. Data collection. Determine the current delay experienced by motorists at the Round Lake Road and Highway 96 intersection during the weekday p.m. peak hour. Collect current p.m. peak hour turn movements simultaneously at this intersection. 2. Software calibration. Cahbrate the Highway Capacity Software (RCS) computer model sa that the delay estimates computed using the current turn movements are similar to the observed delay results of step 1. 3. Establisb a delay threshold. Select a maximum tolerable delay for motorists at the stop controlled intersection of Round Lake Road and Highway 96. 4. Determine traffic system limitations. Using the RCS as calibrated in step 2, estimate the traffic delay resulting from additional traffic. The amount of additional traffic that can be accommodated on the current traffic system is limited by the delay threshold of step 3. 5. Determine occupancy limitations. The amount of occupied floor space that the . current traffic system can accommodate is determined by the traffic limitations of step 4 and the proposed development land use trip generation characteristics. ANALYSIS The critical movement at the Round Lake Road and Highway 96 intersection is the northbound left turn. This movement must yield right of way to cross traffic and westbound left turns. Our staff observed the delay experienced by the northbound left turn motorists while collecting the turn movement data of Figure I on Wednesday, July 23. The average delay for northbound left turning motorists was observed to be 20.6 se1;onds during the peak hour of 4:30-5:30 p.m. The turn movements of Figure 1 were then entered into the RCS. The parameters which determine intersection delay were adjusted until the RCS estimate of the northbound left turn delay closely approximated that observed. There are many signalized intersections in the Twin Cities metropolitan area that run on signal cycle lengths of 120 to 180 seconds during the p.m. peak hour. It is not uncommon for a motorist on the minor street to encounter a delay of about 90 seconds at such signalized intersections. This level of delay will likely be experienced on Round Lake Road after completion of the traffic signal installation at Highway 96. Therefore, we . ----- kLG---.; -':'3:, :....:.:..:.'=' ~'c; .:'::'.~LLr- ,-, ~.::..::.,j_. ::-__ :..J':'" :<:-'::..... ,-. .....;::. .....; ~({o Messrs. Zehring and Ringwald -4. AuguSt 5, 1997 . established 90 seconds as the maximum tolerable delay for northbound left turning motorists at the Round Lake Road intersection. Having established 90 seconds as the delay threshold, the northbound left turn traffic volume was increased in the ReS until the estimated delay was very nearly 90 seconds. Several iterations were necessary to determine the maximum volumes that could be added to the inbound and outbound turn movements and still maintain a maximum delay of 90 seconds for the northbound left turn. Assigning the inbound and outbound trips in proportion to the observed turn movements results in the peak hour turn movements shown in Figure 2. These turn movements represent the maximum turn movements that result in a threshold delay of 90 seconds at the current stop controlled intmection of Round Lake Road and Highway 96. The final step was to convert the additional trips which resulted in the maximum threshold delay into the amount of occupied floor area which will generate this number of trips. The proposed development floor area will be divided into 20 percent office space and 80 percent warehouse space. The table below shows the forecast number of weekday p.m. peak hour trips generated by 200,000 sq. ft. of development when fully occupied. Table of Weekday P.M. Peak Hour Trip Generationl Trips Inbound Outbound . Land Use Size!sa. ft.) Generated Trias Trios Office 40,000 95 16 79 Warehouse 160 000 118 41 77 Total 200,000 213 57 156 This trip generation scenario results in the maximum turn movements of Figure 2. Thus, we conclude that the current stop controlled intersection can accommodate the development and full occupancy of200,OOO sq. ft. of the Gateway Business Center. I The number of trips generated for ca<h land use (and the number inbound and outbound) are calculated from the rates published in Trip Generation, 5th Edilion, [nstitule of Trarnportation Engineer<. 1991. . ::...:.. ::,~-'- :::_~::- - ,_d_ .....,I__U-..,j, -....';;"';;', ~-+..:..:' :;.;::.: ,:::;rLLr _, -~-':;,-,'_. r tqt~ ., . COUNTY HIGHWAY 95 ( 422 r 15 523 ) 79 ~ r 1 Q ti 211 96 0: ~ . :s ~ :::i 0 0: N t NOT TO SCALE .... .J WELSH DEVELOPMENT FIGURE 2 ABilITY OF ROADWAY COMPANY SYSTEM TO ACCOMMODATE MAXIMUM WEEKDAY P.M. PEAK HOUR TURN GATEWAY BUSINESS MOVEMENTS ACCOMODATED W BENSHOOF &. ASSOCIATES, INC. CENTER OCCUPANCY BY EXISTING STOP ~,lIilUO~TATlOltlilillGI"ee:'U"'HCI 'lJJlNCRQ: CONTROL . ,..,I-,U-~-, -.::':'. ...-'..:..:::' ,=,'::,'~r.L.-W'" ,",' ,-.;J.:>,-,'__ ==_..:.. ':"_''':'' .:>..:-r::>..... ,.'...; '- l{~ Messrs Zehring and Ringwald -6- August 5, 1997 CONCLUSIONS . We have demonstrated that the current stop controlled intersection can accommodate the increased traffic that would result ITom the occupancy of 200,000 sq. ft. of the Gateway Business Center. We recommend that the City permit the occupancy of 200,000 sq. ft. of the Gateway Business Center with no conditions linking occupancy to roadway improvements. After 200,000 sq. ft of space is occupied, it would be important to determine whether Welsh desires to accomplish funher occupancy before the new intersection of Highway 96 and Round Lake Road, including its traffic signal control, is operational. If this is the case, another delay study should be performed at the Round Lake Road and Highway 96 intersection This study would determine the extent to which further development occupancy could or could not be accommodated without roadway improvements. If this monitoring reveals that further occupancy would result in delays exceeding the 90 second threshold limit, then police officer traffic control could be used to accommodate this increased occupancy until the roadway improvements have been completed. . . TOTAL P.07