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HomeMy WebLinkAboutCCP 05-11-1998 FILE AGENDA e ARDEN HILLS CITY COUNCIL MEETING NEW BRIGHTON COUNCIL CHAMBERS MONDAY, MAY 11, 1998, 7:30 P.M. 7:30 P.M. 1. Call to Order 7:30 P.M. 2, Approval of Meeting Agenda 7:30 P.M. 3, Approval of Minutes a. April 13, 1998 Regular Meeting Minutes b, April 20, 1998 Council Worksession Minutes c. April 27, 1998 Regular Meeting Minutes 7:30 P.M, 4. Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There wilt be no separate discussion of these items, unless a Council member so requests, in which event. the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. a, Claims and Payroll b. Newsletter Committee Appointment, Betty Mullin r, - 7:35 P.M. 5. Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 7:40 P.M, 6, Unfinished and New Business a. Purchase of Air Compressor b. Approval of Operating Transfers for 1997 c. Midwest Asphalt Settlement 8:00 P.M. 7. Administrator Comments 8:10 P.M. 8, Council Comments 8:20 P.M. 9. Adjourn The above times may vary depending upon length of issue discussion. , . - ___n__ -----~----_.- -e .... e ~ Mav Mectinl:s , June Meetim,!s May 6 Planning Commission 7:30 P.M. CANCELED Planning Commission 7:30 P.M. - J May 11 Council Meeting 7:30 P.M. June 8 Business Relations 4:00 P.M. Committee May 18 Council Worksession 4:45 P.M. June 8 Council Meeling 7:30 P.M. May 19 Parks & Recreation 7:00 P.M. Commission June 15 Council Worksession~ 4:45 P.M. May 20 Business Development 8:00 A.M, June 17 Business Development 8:00 A.M. Comminee Committee May 21 Public Safety 7:30 P.M. June 18 Finance Committee 7:30 P,M. Commission June 18 Public Safety 7:30 P.M, May 21 Finance Committee 7:30 P.M. Commission May 26 Economic Development 7:00 P.M. June 23 Parks & Recreation 7:00 P.M. Authority Commission May 26- Council Meeting 7:30 P.M. June 24 Newsletter Committee 6:00 P.M, (-Tuesday - Army Reserve Center) June 29 Economic Development 7:00 P.M. May 27 Newslener Comminee 6:00 P.M, Authority 0, NOT Business Relations 4:00 P.M. June 29 Council Meeting 7:30 P.M. . SCHEDULED Committee - . facsimile TRANSMITTAL ----- to: Siobhan Parnicky fax#: 646-1220 re: Council Meeting Agenda date: ~h /9 Z' pages: .3 , including this cover sheet. Attached is the City's upcoming meeling agenda for your information. Call Brian or I if you have any questions or need additional information. Thanks! '~eJ~ L.'\::>,--A./'v, ~I \\)1:> wMco ", Q.. ~ ~--UL!>-:l ) Lxv , 5l619"l@i?~ From the desk of... Sheila Stowell Administrative Secretary City of Arden Hills 4364 West Round lake Road Arden Hills, MN 55112-5794 . 612.633-5676 Fax: 612.633-7839 --.. -----..---- . facsim I Ie TRANSMITTAL ------------ to: Greg Brown fax#: 370-1378 re: Council Meeting Agenda date: .5 1'6/'1'6 pages: 2, including this cover sheet. Attached is the City's upcoming meeting agenda for your information. A hard copy has been mailed. Call Brian or I if you have any questions or need additional information, Thanks! , From the desk of... Sheila Stowell Administrative Secretary City of Arden Hills 4364 West Round lake Road Arden Hills, MN 55112-5794 . 612-633-5676 Fax; 612-633-7839 --- - CITY OF ARDEN HILLS MEMORANDUM DATE: May 8, 1998 TO: Mayor and City Council FROM: Terrance Post, City Accountan@ SUBJECT: Administrator Comments for the May 11, 1998 Council Meeting 1. ApprovalofMinutcs The City Council is asked to approve the Minutes of the April 13 and April 27, 1998 Regular Council Meeting, and the April 20, 1998 Council Worksession. 2. Consent Calendar a. Claims and PaYroll The City Council is asked to approve vendor claims in the amount of $132,315.00, and payroll #9 for the period ended April 24, 1998. The Council should note vendor payments of$43,401.58 to the Metropolitan Council - Environmental Services Division for May sanitary sewer processing costs; and $50,575.00 to the Ramsey County Sheriffs Department for May police protection services. b. Newsletter Committec Appointment The City Council is asked to consider the appointment of Ms, Betty Mullin, 1793 Gramsie Road, to the City's Newsletter Committee. 2. Unfinished and New Business a. Purchase of Air Compressor Staff recommends the $14,078.10 purchase of a LeRoi 250 CFM portable air compressor from Carlson Equipment Company. $13,000,00 of this purchase is a budgeted capital item in the Public Works Capital Budget, and $1,078.10 will be an unbudgeted capital item from Parks maintenance. Staff also seeks Council approval to place the current compressor at the State of Minnesota auction later this year. b. Approval of Operating Transfers for 1997 In conjunction with the external audit examination for the year ended December 31, 1997, Council is asked to approve several operating transfers between funds. - Administrator Comments for the May I I, 1998 Council Meeting - Page Two May 8, 1998 c. Midwest AstlhaIt Scttlement Plaintiff, Midwest Asphalt Corporation, has made a settlement proposal of $20,250 ($11,250 City of Arden Hills; $9,000 League of Minnesota Cities Insurance Trust) to resolve the case and avoid going to trial. Staff recommends acceptance of the settlement offer. , - - ~ DRAFT MINUTES CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING - APRIL 13, 1998 7:30 P.M. - NEW BRIGHTON CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:30 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikoviski, Dale Hicks, Susan Keim and Paul Malone. Also present were City Administrator, Brian Fritsinger; City Accountant, Terry Post; Community Development Director, Kevin Ringwald; Public Works Superintendent, Dwayne Stafford; and Recording Secretary, Salima Khakoo, ADOPT AGENDA MOTION: Councilmember Aplikowski moved and Councilmember Keirn seconded a motion to adopt the agenda for the April 13, 1998, Regular City Council meeting as presented. The motion carried unanimously (5-0). - APPRO V AL OF MINUTES A. March 16, 1998 - Council Worksession B. March 30, 1998 - Regular Council Meeting Councilmember Malone requested the following corrections to the March 30, 1998 Regular Council Meeting minutes: Page 10, paragraph 5, line 2, replace "consist" with "consisting" Page 10, paragraph 7, line 5, replace "curb and gutter" with "storm water system costs" Page II, paragraph 2, line 6, replace "curb and gutter" with "storm water system costs" Page 23, paragraph 2, line 2, replace "one contract garbage hauler" with "defined day of service" MOTION: Councilmember Hicks moved and Council member Keirn seconded a motion to approve the March 16, 1998, Council Worksession Meeting as presented, The motion carried unanimously (5-0). MOTION: Councilmember Hicks moved and Councilmember Keim seconded a motion to approve the March 30,1998, Regular Council Meeting as corrected, The motion carried unanimously (5-0). - --- -- - ----- DRAFT ARDEN HILLS CITY COUNCIL - APRIL 13. 1998 2 CONSENT CALENDAR A. Claims and Payroll - B. Proclamation, City Employee Jane Lund, Retirement C. Ordinance #306, Amending Cable Franchise Ordinance #226, Article II, Section 4, Franchise Term D, Resolution #98-39, Designating "No Parking" Restrictions, Gateway Boulevard E. Resolution #98-40, Vacating a Portion of Oak Avenue Right-of-Way MOTION: Councilmember Hicks moved and Council member Malone seconded a motion to approve the Consent Calendar as listed above and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0), Mayor Probst further acknowledged the dedicated service of Jane Lund, a City employee of Arden Hills who recently retired, Mayor Probst asked Councilmembers to sign the Proclamation after the City Council meeting was adjourned. PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda. There were no public comments, UNFINISHED AND NEW BUSINESS A. Ordinance #304, Renaming a Portion of County Road F - (Billy Schacht - Presentation) Mrs. Billy Schacht, 1683 West County Road F, addressed the City Council about the renaming of a portion of County Road F, Mrs. Schacht reported the results of surveys she conducted of the residents affected by the name change ofthe road. Mrs, Schacht explained that she conducted two surveys, The first survey asked residents about their choice of names that would replace the current name of County Road F. Mrs. Schacht explained that residents told her that they preferred having a list of choices from which to decide the future name of the road. Mrs. Schacht stated that she conducted a second survey which gave a choice of 15 names from which residents could pick their choice. Forty residents participated in the survey. The tally of the votes showed Lake Valentine Road as the first choice, receiving 13 votes; followed by Burr Oak Road, receiving 7 votes; and West Country Road, receiving 6 votes. Mrs. Schacht explained that the City Council could decide if they preferred the term road or drive to follow Lake Valentine as the new name, ,Council members discussed the various options and decided on Lake Valentine Road as the appropriate name for a portion of County Road F. - ---.-- - .~ ARDEN HILLS CITY COUNCIL - APRIL 13. 1998 DRAfT 0 ~ MOTION: Councilmember Aplikowski moved and Councilmember Keirn seconded a motion . to approve Ordinance #304. Renaming a Portion of County Road F, amending paragraph 3a to include the name "Lake Valentine Road." The motion carried unanimously (5-0). Mayor Probst thanked Mrs. Schacht for her help. B. Pay Estimate #3, Lametti Construction, Gateway Business District Mr. Dwayne Stafford, Public Works Superintendent, explained that the City awarded Lametti & Sons, Inc. of Hugo, Minnesota the Gateway Business District, 14th Street Northeast project on October 14, 1997. They have completed construction of the new 21 inch sanitary sewer. The line was tested, approved, and is currently in operation. The contractor is now completing earthwork and water main construction along the roadway and Payment Request #3 includes payment for items associated with that work. He recommended the Council approve Pay Estimate #3. MOTION: Councilmember Malone moved and Councilmember Keirn seconded a motion to approve Pay Estimate #3 for Lametti & Sons, Inc. of Hugo, Minnesota in the amount of$97,OOO.98 with a 5% retainage being held for the project. The motion carried unanimously (5-0). e. Nextel Communications, Lease Amendment . Mr. Ringwald explained that Nextel Communications, formerly known as One Comm, was requesting approval to modify the location of their antennas on the City's Red Fox Road water tower as presented in Exhibit A of the Staff Memorandurn dated April 13, 1998. Mr. Ringwald stated that Nextel and the City entered into a lease agreement on April 26, 1995 to faeilitate the construction of an antenna array. The lease agreement allowed N extel to update or replace the Antenna Facilities with the prior written of the City of Arden Hills, provided that the replacement facilities were not greater in number than the existing facilities and that their location on the leased portion of the Water Tower was satisfactory to the City. Mr. Ringwald explained that the existing approval, as presented in Exhibit B, pages 18, 19 and 24 of the Staff Memorandum dated April 13, 1998, provided for three 15 foot tall whip antennas on top of the water tower and three four foot tall sets of three antennas around the bottom of the water tower bowl. Currently, three 15 foot tall whip antennas existed on the water tower, but the three four foot tall sets of three antennas had yet to be installed. Nextel had continued to pay the lease on the installed and uninstalled antennas. Mr. Ringwald explained that the applicant is requesting authority to remove the three 15 foot tall antennas and on top of the tower and replace them with three sets of three antennas, which would .reduce the number of antennas on the tower. . Mr. Ringwald stated the Staff had two issues that needed to be clarified. The first clarification was in regard to the monthly access charge. Mr. Ringwald explained that he had incorrectly DRAfT , ARDEN HILLS CITY COUNCIL - APRIL 13. 1998 4 stated the monthly access charge in the Staff memorandum dated April 13, 1998. The correct per monthly charge should read $750.00 per month. . The second clarification was in regard to the waiving of the monthly service charge for the portable telephones. Mr. Ringwald explained that Nextel could not waive its monthly service charge for the portable telephones even if both parties desired to do so. Mr. Ringwald stated that the staff recommends approval of the requested modification including the removal of the three whip antennas conditioned on painting of the three sets of three antennas to match the water tower. and provision of two ESMR portable telephones to the City. Mr. Ringwald introduced Mr. Bill Buell, representing Nextel Communications, and stated that Mr. Buell was supportive of the Staff recommendations. Councilmember Malone asked if the proposed antennas could be supported by rails upon which they are placed and whether the winds would cause damage to the antennas and the water tower. Mr. Buell responded that the antennas can be lowered and the bottoms of the antennas would be placed as far back as possible. Mr. Buell stated that Nextel Communications would assess the strength of the rail by having a structural engineer study the appropriate structure and provide results of the study to the City. Mr. Buell also explained the construction of the panels and advised that the antennas would be bolted to the top and bottom of the rail and they would submit detailed attachments plans. . Councilmember Malone stated that he wanted to minimize the visual impact of the taller antennas since one is able to see the top of the water tower clearly from 1-694. Mr. Buell agreed to inform Nextel Communications about minimizing the visual impact of the antennas. Mayor Probst asked Mr. Buell about the possibility of painting the antennas in the same color as the rest of the water tower. Mr. Buell stated that Nextel Communications would paint the antennas to match the color of the water tower. Mr. Ringwald presented the diagram of the previous antennas, Exhibit B (marked "null and void"), and the diagram of the proposed antennas, Exhibit B. Mr. Buell stated that the proposed antennas would need to be placed higher than the previous agreement because the proposed antennas function at a different frequency rate. This would clear room on the side of the water tower for other companies to lease space for antennas and potentially raise future revenues for the City. Mr. Buell also explained that Nextel had continued to pay for lease space of nine antennas even though only three antennas were installed. This was done in order to reserve space for future antennas. Mayor Probst inquired about the monthly lease cost that Nextel currently pays and the possibility . to increasing the lease in the future. Mr. Buell explained that the City's agreement with Nextel based the lease cost on the quantity of . antennas, not the height of the antennas. Since the proposal did not increase the total quantity of antennas, the lease cost should remain the same. O'R . -T rb:, J\.i- . ARDEN HILLS CITY COUNCIL - APRIL 13 1998 5 Mayor Probst inquired about the eurrent market price for leasing space for antennas. . Mr. Fritsinger responded that the eurrent lease of$750 per month was a little low for a market price, but was not that far out of line. Mr. Fritsinger also stated that the possibility of enhancing future revenue through leasing Nextel's unused spaee on the water tower may make the current monthly lease agreement worthwhile. Councilmember Malone stated that the visibility of the red light on top of the water tower that had been voluntarily installed by the City may be blocked by the proposed antennas. If the FAA required the light to be visible in the future, the location of the antennas would need to be altered. Councilmember Malone explained that he did not expect any changes in the FAA regulation. MOTION: Councilmember Aplikowski moved and Councilmember Malone seconded a motion to approve Planning Case 95-1, for the requested modification to the antennas ineluding the removal of three whip antennas conditioned on painting of the three sets of three antennas to match the water tower and provision of two ESMR portable or transportable telephones to the City. The motion earried unanimously (5-0). ADMINISTRATOR COMMENTS Mr. Fritsinger stated that no agreement had been reached with the landlord on the lease of space . for the future Arden Hills City Hall. Mr. Fritsinger explained timing issues involved for the City to let the community know that they are moving their offices to a new location. Mayor Probst asked if the tentative date of the move was May 1,1998. Mr. Fritsinger responded that the moving date was dependent of when the negotiations for the new site were completed. The estimated date of the move was a week after the completion of these negotiations. Mayor Probst asked if Staff was negotiating with the current tenant or the landlord ofthe new site. Mr. Fritsinger replied that Staff was negotiating with the landlord of the new site. Mr. Fritsinger reported on a meeting he attended with Mr. Stafford and Mr. Ringwald to discuss the plans by the City of Shoreview and Ramsey County to begin construction on County Road I. He advised the City of Shoreview and Ramsey County are looking for information about what the development will be on the TCAAP property. At this point, there is little information about that potential development but some of the houses have been removed. They encouraged staff to proceed with investigatory work so they can proeeed with plans. Mr. Fritsinger stated that the conclusion is that for 1999, the County will look at improvements from the 1-35 bridge east to Schutta Road. They will also conduct studies regarding the desired approach on the east end. The City of Shoreview has started the EIS process and hopes to begin construction next year. Mr. Fritsinger asked about the position of the City Council on future improvements along . County Road I in Arden Hills. . D:) J~Fr ,.~~ ARDEN HILLS CITY COUNCIL - APRIL 13. 1998 6 Mr. Pritsinger reviewed his conversation with regard to the Army and retrocession. He anticipates receiving that information for discussion at the next Workshop. He stated the City . continued with a formal request to the Governor. The Governor, in turn, asked for local feedback on the stated request. COUNCIL COMMENTS Councilmember Hicks clarified that the newspaper article identifying Roger Aiken as a member of the Arden Hills Road Policy Committee was erroneous. No such committee existed in Arden Hills. COllneilmember Aplikowski stated that she really enjoyed the letters she received from young people in Arden Hills. In one letter, the young people stated that they preferred unpaved bike trails. COllncilmember Aplikowski explained that the article in Focus and Bulletin claiming the City Councilmembers don't pay attention to residents' needs was erroneous. Councilmember Aplikowski stated that the City Council is sensitive to residents' needs. COllncilmember Keirn explained that although she was absent on March 30, 1998, she would have abstained from voting on the 1998 Street Improvement Project because she was personally invo I ved in the assessment process. Mayor Probst stated that the Mayor of Shoreview contacted him about increased night time . activity at TCAAP. Mayor Probst asked Staff to eheck if there had been an increase in night time aetivity at MnDOT and brief him on their findings. Mayor Probst stated that a conference was being held in Phoenix, Arizona on issues related to TCAAP on Friday April 17, 1998. Mayor Probst asked City Councilmembers if they agree to send Mr. Fritsinger to the conferenee. No objections were made and Mr. Fritsinger was given approval to attend the conference in Phoenix. Mayor Probst informed City Councilmembers that the Healthy Youth Coalition met regularly and would be meeting again on Thursday, April 16, 1998 from 5:30 to 6:30 p.m. Mayor Probst stated that he would be unable to attend. Councilmember Aplikowski stated that she would attend the meeting. Mayor Probst stated that the City Council had been invited to Northwestern College on Saturday, April 25, 1998. Mayor Probst stated that he couldn't attend but requested other Councilmembers to attend. . D"" ,~ FT . i<A ARDEN HILLS CITY COUNCIL - APRIL 13. 1998 7 ADJOURN . MOTION: Councilmember Malone moved and Council member Keirn seconded a motion to adjourn the meeting at 8:30 p.m. The motion earried unanimously (S-O). Dennis Probst Brian fritsinger Mayor City Administrator NOTICE OF MEETINGS The next regular City Council meeting will be held April 27, 1998, at 7:30 p.m. at the New Brighton Council Chambers. . e ------ " DRAFT MINUTES . CITY OF ARDEN HILLS, MINNESOTA WORKSESSION MONDAY, APRIL 20,1998 4:45 P.M. - ARMY RESERVE CENTER, 4655 LEXINGTON A VENUE NORTH CALL TO ORDER Pursuant to due call and notice thereof, Acting Mayor Dale Hicks called to order the City Council Worksession at 4:50 p.m. Present were Councilmembers Dale Hicks, Susan Keim, and Paul Malone; City Administrator. Brian Fritsinger; Parks and Recreation Director, Cindy Walsh; Public Works Superintendent, Dwayne Stafford; and Administrative Secretary, Sheila Stowell. Councilmember Beverly Aplikowski arrived at 4:58 p.m.; Mayor Dennis Probst arrived at 5:15 p.m.; and City Accountant, Terrance Post, arrived at 5:25 p.m. APPROVAL OF MEETING AGENDA MOTION: Council member Malone moved and Councilmember Keim seconded a motion to approve the meeting agenda for the April 20, 1998 Worksession. The motion carried unanimously (3-0). CITY ISSUES - SHORT TERM , . a. City Hall Lease Update Mr. Fritsinger provided a brief status report on lease negotiations for the temporary City Hall space. Mr. Fritsinger stated that negotiations were moving forward, and he anticipated reeeipt later this week of an updated draft agreement from the Lessor. Mr. Fritsinger also advised Council members of the City of New Brighton's request for Arden Hills to notify them as soon as possible regarding our use of their Council Chambers, as they have another group interested in using the facility on Monday evenings. Staff was directed to continue pursuing the move of City Council meetings back into the community at the leased facility as soon as feasible, and to investigate the possibility oflive cable broadcasts of the meetings. b. Northwest Youth & Family Services. Contract Discussion Mr. Fritsinger presented a proposed contract between the City and Northwest Youth and Family Services (NYFS), rather than the Joint Powers Agreement which had originally been proposed by NYFS. After discussion, it was the consensus of the Councilmembers to continue our arrangement with NYFS with charitable gambling organizations making contributions on behalf of the City. Staff . was further directed to advise NYFS of the City's decision, expressing our continued appreciation and support of their aetivities in the community. ~ -- ~ DRJ\fT ARDEN HILLS CITY COUNCIL WORKSESSION - APRIL 20. 1998 2 c. Maintenance Facility. Fencing . Ms. Walsh presented a proposal for seeurity fencing to seeure equipment storage outside the maintenanee facility. Several residents and the adjacent Town Home Association had requested a visual and physical barrier, and staff would like a fenced, gated and locked area to deter theft and vandalism. Ms. Walsh and Mr. Stafford provided quotes for installation of fencing, and recommended the firm of Town and Country Fence in the amount 01'$7,950. Discussion items included the need for a variance hearing before the Planning Commission for a front yard setback requirements; contact with the Town Home Association regarding a cost-share and upkeep arrangement of the fence: proposed construction materials and location; and future security required at the maintenance garage after City Hall move. On a related note. Mayor Probst advised that he had spoken to General LeBlanc earlier that day, seeking a possible transfer date for the property for City Hall construction. Mayor Probst stated he reeeived no new information regarding dates, but General LeBlanc had informed him the final environmental review had been completcd last week, and the final Memorandum of Understanding needed to be signed off by Rock Island and Washington, D.C. Stafl was directed to investigate further options for the fence, excluding a varian~e process, and provide additional information. . d, 1998 Retreat Summary. Philosollhv Statement Mr. Fritsinger requested Council and staff input regarding the drat! summary statement of the 1998 Retreat as provided by the facilitator, Team Works International. Mr. fritsinger also requested the Council's intent regarding use of the Philosophy Statement that was developed as part of the Retreat. Council member Malone requested clarification and revision of several items for future reference. Mr. Fritsinger stated he would direct the facilitator to make those clarifications prior to the final summary being provided to Council, staff and the public. Discussion items and suggestions for use of the Philosophy Statement included future newsletter articles elaborating and expanding on the statement's intent; inclusion as a statement in each newsletter; how the statement relates to the daily workload and project involvement of staff and Council; the definition of "basic" and "necessary" as addressed in the statement; how it was necessary to include self-preservation items, such as TCAAP, I-35W Corridor Coalition, and other areas of interest in a more global picture for the future of the community; which items were most beneficial for staff and which for the public's dissemination (i.e., the stafl assessment of current services taken out of context would not provide confidence to the public in their elected 'officials, but listing the goals as developed would be beneficial information for the public's use). . o i"", ;: rl~ . "t(Ar' ARDEN HILLS CITY COUNCIL WORKSESSION - APRIL 20. 1998 0 ~ . It was the consensus of the Couneilmembers that the statement be used as a guideline for staff and Council for future projects and requests; that "basic" implied water, sewer, police and fire services, snow plowing, pavement management; and "necessary" related to trail plowing, and other services provided. It was the consensus that, while the City historically did things beyond the basic services, it was prudent to examine the implications of those actions during the planning stages. Mr. Fritsinger advised that other communities view the City of Arden Hills as operating within the philosophy statement already as far as the extensive diseussions and research, and cited the ice arena issue as an example. It was the Council's consensus that while providing quality services, local government in Arden Hills remain unobtrusive. Staff was direeted to begin incorporating the philosophy statement in various newsletter and general publications; use it as a tool in the 1999 budget preparations; and incorporate the statement as a regular feature of each newsletter. e. Stuffinl! Evuluution/Restructuring Mr. Fritsinger presented a flow chart and suggested staff realignments to utilize existing staff and their strengths, and incorporate additional staff as needed to shift workload responsibilities for day-to-day and special projects. Mr. Fritsinger suggested the addition of an Assistant to the . Administrator, with Mr. Ringwald taking that position; and the Community Development position being taken by Ms. Walsh. Discussions had been held with staff and all were in agreement with the basic concepts being proposed. Mr. fritsinger explained the Assistant to the City Administrator position would be for two years, at which time it would be evaluated for continued use, depending on the status of various special projects. Mr. fritsinger stated the proposed half-time Building Inspector and Clerk/lntern positions would be added as demand required. A concern of Council members was that the City Administrator maintain his direct involvement with and supervision of staff. Mr. Fritsinger advised Councilmembers that the City Administrator would continue to oversee all positions and have disciplinary sanction over all employees. Under the restructuring, Mr. fritsinger advised that Ms. Walsh would retain the park and trail development issues for the present. Mr. fritsinger said Ms. Walsh, for the immediate future, would continue to supervise parks maintenance. The Planner 1 position proposed would be the only new staff position added at this time, at a projected salary in the $30,000 - $40,000 range, depending on the pay equity points assigned to the position. . Mr. fritsinger advised Councilmembers that there were several variables needing to be refined regarding the restructuring, those being, budget impacts of positions; Department Secretary [fP AFT ',d(~' :J ,\. ARDEN HILLS CITY COUNCIL WORKSESSION - APRIL 20 1998 4 position as to the aetual responsibilities and refining that job description as a realistic workload is . established; if and how the Receptionist position would be re-evaluated on the pay equity system if the clerieal responsibilities 0 f the Public Works Department were added to the position; and other items. It was the consensus of Councilmembers and staff that now was a good time to review the staffing with the two position vacancies that had recently opened. With the restmcturing, the City Accountant's strengths on special projects would be able to be utilized, and an overall broadening of job descriptions should challenge the existing staff and take advantage of their strengths. Discussion items included who the new Planning Commission liaison would be. Mr. Fritsinger replied that the Associate Planner would be responsible for report preparation, with the Community Development Director responsible for oversight and policy decisions, with the Assistant to the City Administrator initially mentoring both positions. Mr. Fritsinger stated that the restructured positions would all contain a six month probation, and all parties were in agreement with that. Mr. Post endorsed the reorganization plan, stating it made more sense from a succession planning perspective, with responsibilities and activities more readily identified. . Staff was directed to formalize the restrueturing plan, and project budget impacts and pay equity . status for City Council action at the April 27, 1998 meeting. CITY ISSUES - LONG TERM a. Lindev's Triangle Park. Renaming Ms. Walsh presented a proposal for renaming the Lindey's Triangle Park to "Arden Meadows Park," as recommended by the City's Parks and Recreation Commission. Discussion items included the proposed name; future reconstruction ofHwy. 51 and easements; reconfiguration of the park; and adjoining properties at Freeway and Lindey's Triangle Park. The Council consensus was that they preferred the name "Arden Dale Park," and directed staff to go back to the Parks and Recreation Commission for their final recommendation to the City Council. b. Retrocession of the Twin City Armv Ammunition Plat Mr. fritsinger related a request from the Department of Army to determine the City's position on 'possible retrocession of the legislative jurisdiction at TCAAP. Mr. fritsinger confirmed that the Governor had received the formal request from the Department of Army for retrocession, and . had sent the issue back to the local jurisdictions for their consideration. -- >-. ...~" A -r UJ'c ;).~l- ~. ARDEN HILLS CITY COUNCIL WORKSESSION - APRIL 20 1998 5 . Specific requested Council action included any issues that needed to be identified as we consider our response, specifically poliee and fire proteetion; GSA aeceptance of the plan; future development complying with the Arden Hills zoning and eomprehensive plan update; and any future construction being approved by the City. Mr. Post mentioned that in the re-use planning, it was assumed that the City of Arden Hills would be providing fire and police pro teet ion, but the incremental costs were offset by development revenues. With retrocession being requested at this time, and no revenue source identified from development, there is no way to finance these costs. The City should incorporate these costs into any requests it makes of the Army. Mr. F ritsinger stated there were two issues related to the Ramsey County Sheriff and retrocession. The first is possible vandalism as the TCAAP property becomes more accessible to the public. The Sheriffs department is also interested in obtaining more space to lease for its operations. Staff was directed to review the various financial implications and respond accordingly to the Department of Army and Governor. c. TCAAP. Water and Sewer System r. e Mr. Post presented issues related to a request from TCAAP for the City to purchase the existing water system located on the property. Mr. Post stated Mr. Fix, TCAAP's Environmental Engineer and Commander's Representative at the facility, indicated they had funds available for operating costs, but not capital for reconstruction of existing watermains or connection fees to the City's system. Discussion items included demolition of officer housing and future development amenities necessary in the immediate future; possible revenue to be generated; capturing sanitary sewer revenues currently being billed by the City of Mounds View; the public stigma of tainted water at TCAAP; significant liability versus potential for future development; maintenanee of the existing system; need for a decision prior to October I, the end of the federal fiscal year; and water sales to surrounding communities; It was the consensus of the Council that the City was interested in obtaining the water supply system, but the condition of the existing infrastructure was a deterrent. Staff was directed to further investigate the eost of obtaining, replacing and operating the system; consider installation of a perimeter run along Highways 96 and 10, with stubs to service existing buildings on the property; review of the Shoreview agreement to supply water to the state property through their well system, elevation and frontage road issues in the area; and MCES reimbursement revenue. , Once these items have been further clarified, the COllncil would then make a decision on how . they wished to proceed. -. 1""'.,') '\r'T [,; :,''''' {1 'r kJ :.. "\. L'~~ ARDEN HILLS CITY COUNCIL WORKSESSION - APRIL 20. 1998 6 MISCELLANEOUS ITEMS . Alcohol Issue Mr. Fritsinger and Councilmembers concurred that, in lieu of the endorsement of the philosophy statement, the City would be taking no action on a proposed ordinance to ensure liquor sales compliance, similar to tobacco compliance, until actual legislation is passed. Ramsev County. Turnbaek Issues Mr. Fritsinger advised Councilmembers that he had been contacted by Ramsey County regarding a timetable for turnback of Lake Johanna Boulevard from the County to the City. Mr. Fritsinger stated that, in his most recent conversations with Ramsey County, the County was proposing that the City consider the turn back of a portion of Cleveland A venue or New Brighton Road rather than Lake Johanna Boulevard. Staff was directed to continue looking into the possibilities of this proposal and the budget and long-term infrastructure ramifications to the City. MnDOT Easement Mowing " Ms. Walsh reported that. in recent conversations with MnDOT, they stated their policy was for . mowing high visibility areas twice eaeh year, unless there were noxious weeds involved. Discussion involved whether the City should provide mowing of these areas; encourage adjaeent property owners to do so; hire a eontractor to mow and bill abutting property owners; or not pursue the issue at all. Staff was directed to investigate further. First Ouarter Utility Billing Mr. Post advised that the first quarter utility bills had been mailed earlier that day. Transportation Issues Councilmember Malone reported on the most recent draft of the Transportation Improvement Program (TIP), the Cleveland A venue bridge was scheduled for construction in the year 200 I, but no other projects impacting the City of Arden Hills (i.e., Highway 96) were listed. In a related note regarding future construction, Mr. Malone shared a suggestion from Mr. Craig Wilson of the City's Public Safety Commission, that the City consider a multi-year contract with a contractor as a possible way to reduce reconstruction costs and assessments. . . D'" .' """T ,',I r~"~~ f~ r ' .. ARDEN HILLS CITY COUNCIL WORKSESSION - APRIL 20. 1998 7 . Goose Control Measures Mylar fencing as a goose eontrol was diseussed. Staff was eneouraged to suggest to Ramsey County that they pursue this option at Tony Sehmidt Park. Business Relations Committee Councilmember and Liaison, Susan Keim brought a request from the Business Relations Committee for Council direction on future activities for the committee. Ms. Keirn stated the Committee would soon be completing delivery of business certificates to various businesses. It was the eonsensus of the Council that they would be interested in hearing the Committee's ideas for future activities. Finance Committee Councilmember and Liaison, Beverly Aplikowski, advised Councilmembers and staff that the Finance Committee had recently completed their review of the City's Assessment Policy, and were ready to bring their recommendations to the Council. She stated the only poliey ehange recommendation the Committee had was one for corner lots. . City Logo Mayor Probst requested staff pursue the redesign of the City's logo, suggesting staff contact several area cities, including thc City of Vadnais Heights, regarding their recent use of eonsultants. Hi1:hway 96 Mayor Probst expressed concern regarding recent articles in the press regarding possible construction on Highway 49 in ShoreviewlNorth Oaks by Ramsey County, rather than finishing the Highway 96 project already in progress. Discussion took place on the location of the signal controller at the intersection of Lexington Avenue and Highway 96. The most recent staff discussions with Jim Tolaas, Ramsey County Public Works Department, had eonfirmed the location of the controller to the northeast corner in Shore view. Mr. Stafford stated he would verify this item. Mr. Fritsinger reviewed recent press articles with the CouneiJ regarding the Highways 96 and J 0 intersection design, and advised a Council meeting in the near future would include a presentation by Ramsey County to the City and affected residents of the new design, and allow for citizen input. . "F".. :.;;-:,r:;:- I;"""'~~ U J4. r i ARDEN HILLS CITY COUNCIL WORKSESSION - APRIL 20. 1998 8 Emergencv Management . Mayor Probst again stressed to staff the urgency of implementing an emergency management plan for the City, in consideration of the recent storm damage in St. Peter. Upcominl! Meetings Mayor Probst advised Councilmembers that the City of Mounds View would be hosting a meeting of the School District and area cities on Tuesday, May 5.1998 from 5:00 to 7:00 p,m. On a related note, Mr. Fritsinger stated that the City had still not been reimbursed by the City of Mounds View for the athletic facilities study. Councilmember Aplikowski advised that the Coalition on Healthy Youth had tentatively scheduled their second annual event for September 24, 1998, and she would provide more information as it became available, but that Mayor Probst's requested participation would be similar to last year. Rubbish Hauling Mayor Probst spoke on the rubbish hauling issue and suggested staff contact area,.waste haulers for feedback on an effective way the City could eliminate daily trash on eity boulevards. . ADJOURN MOTION: Councilmember Malone moved and Councilmember Hicks seconded a motion to adjourn the meeting at 7:53 p.m. The motion carried unanimously (5-0). . , r~" ~~\~V ~ MINUTES CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING . APRIL 27, 1998 7:30 P.M. - NEW BRIGHTON CITY COUNCIL CHAMBERS CALL TO ORDERlROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:30 p.m. Present: Mayor Dennis Probst, Council members Beverly Aplikowski, Dale Hicks, Susan Keim, and Paul Malone. Also present were City Administrator, Brian Fritsinger; City Accountant, Terry Post; Community Development Director, Kevin Ringwald; Public Works Superintendent, Dwayne Stafford; Parks and Recreation Director, Cindy Walsh; Consulting Engineer, Greg Brown; and Recording Secretary, Salima Khakoo. ADOPT AGENDA MOTION: Councilmember Aplikowski moved and Councilmember Hicks seconded a motion to adopt the agenda for the April 27, 1998, Regular City Couneil meeting . as presented. The motion carried unanimously (5-0). CONSENT CALENDAR A. Claims and Payroll B. Change to Summer Hours C. Public Safety Commission Appointment, Julianne Russell D. City Hall Lease Agreement Councilmember Malone stated that it appeared that the proeess for the City Hall lease was going well. Councilmember Aplikowski stated that she was impressed that the lease agreement moved forward in an expedient manner. Councilmember Malone requested more information on the appointment of Julianne Russell to the Publie Safety Commission. Councilmember Aplikowski inquired if the individual had the pertinent skills required for the position. Mr. Dwayne Stafford, Public Works Superintendent, responded that Ms. Russell currently works with the Ramsey County Sheriffs Department and that Ms. Russell is also a Travel Agent. Mr. Stafford explained that the Public Safety Commission was in need of individuals who were willing to serve on the Commission. . ~ ,... ; r~ 1 , ,,.,.; i"',l il\ 1;.0 10 l~ if':' U ARDEN HILLS CITY COUNCIL - APRIL 27. 1998 2 MOTION: Councilmember Hicks moved and Councilmember Aplikowski seconded a motion to approve the Consent Calendar as listed above and authorize execution . of all necessary documents contained therein. The motion carried unanimously (5-0). PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda. There \vere no public comments. UNFINISHED AND NEW BUSINESS A. Planning Cases J. Casc #98-10, U.S. West Wireless SUPNariance, 1777 14th Street NE Mr. Kevin Ringwald, Community Development Director, explained that the applicant was requesting approval of an amendment to the Special Use Permit to faeilitate the addition of a PCS telephone array to Vaughan tower in the Gateway Business Distriet. Mr. Ringwald stated that Vaughan tower, owned by Dan Vaughan, was currently operating under existing Special Use Permit #81-5, as shown in Exhibit B. SUP #81-5 gave the owner the ability to construct a 700 foot tall two-way radio communication tower providing transmitter eapability for not only private entities but also public agencies in need of communication coverage, subject . to six conditions. Mr. Ringwald stated the proposed PCS telephone antenna array would provide 360 degree coverage through three groups of antennas 120 degrees apart from one another to create an array. These three groups would be placed 50 feet, 60 feet and 70 feet in height around the Vaughan tower, whieh is 700 feet in height. The Zoning Ordinanee in Section VI, I, 3, b, states that no antenna or tower shall exceed 75 feet in height. Therefore the proposed antenna array meets the height requirement. Mr. Ringwald reported that the applicant had completed a structural analysis of the Vaughan tower with the proposed PCS telephone array. Ehresmalm Engineering, whieh condueted the structural analysis, recommended modifieations to the single laced bracing pattern by installing additional bracing to result in a double laced bracing pattern upon completion. Mr. Ringwald stated that Staffrecommends approval of the request subject to eompliance with the recommendation of the Ehresmann Engineering report, dated February 2, 1998, contained in Exhibit A of the Staff memorandum, dated April I, 1998. Mr. Ringwald explained the Planning Commission in Plmming Case #98-10, recommends approval of the amendment to the SUP to add the PCS telephone array subject to the following conditions: I. Compliance with the recommendation of Ehresmann Engineering report, dated February . 2, 1998, contained in Exhibit A of the Staff memorandum, dated April I, 1998. w [g{ i~ ~ 1 ARDEN HILLS CITY COUNCIL - APRIL 27.1998 " - ~,,~ 0 J . 2. Compliance with the plans contained in Exhibit A, pages 3 of 59 through 6 of 59, of the Staff memorandum, dated April I, 1998. Councilmember Malone requested that staff explain the numerical printouts in Exhibit A, pages 16 of 59 through 59 of 59 the Staff memorandum, dated April 27, 1998. Councilmember Malone requested confirmation that Ehresmann Engineering conducted a structural analysis of the tower's capacity to sustain winds 01'80 miles per hour without ice. Julie Townsend, U.S. \Vest Wireless, stated the structural analysis didn't account for ice on the tower. Counci[member Malone stated that there had been ice build-up on the tower in the past. Council member Malone explained that he would be more comfortable with a structural analysis that included a build-up of ice. Ms. Townsend explained that she did not have the pertinent knowledge to respond to Councilmember Malone's concern. Councilmember Hicks requested a brief summary of the Required Modifications section of Exhibit A, page 10 of 59, in Statfmemorandum, dated April 27, 1998. Mr. Ringwald responded by pointing out the particular paragraphs in pages 10 of 59 through 12 of 59 that applied to Required Modifications. Mr. Ringwald clarified that paragraph 2, page 12 of 59, eontained exceptions to the Required Modifications. . Councilmember Hicks asked Mr. Ringwald to point out the locations of the antennas on the tower. Mr. Ringwald responded that there were several exhibits that portrayed the loeation of the antennas. Councilmember Hicks inquired about the speeific modifications required by the Ehresmann Engineering report. Mr. Ringwald stated that page 10 of 59, in Exhibit A, contained the specific modifications. Councilmember Aplikowski inquired if the City Council should be coneerned about the anchor shaft, as stated in Exhibit A, page 10 of 59. Mayor Probst responded that there was no one present from the engineering firm to respond to Councilmember Aplikowski's eoncern. Councilmember Malone asked ifthe proposed Special Use Permit was considered in place even if the tower faced struetural damage. Mr. Ringwald stated that the permit would still be in place as long as the structure was rebuilt to the same specifications as allowed in the permit. Councilmember Malone inquired if the antennas could be replaced in the future to include broadcast capability under the SUP. Mr. Ringwald stated that the antennas are specified for a two-way radio communication of up to 700 feet. . ---- ARDEN HILLS CITY COUNCIL - APRIL 27. 1998 @ ~~ ~~ 4 MOTION: Councilmember Aplikowski moved and Councilmember Malone seconded a . motion to approve Planning Case #98-10, the SUP amendment to add a PCS telephone array to the Vaughan tower, subject to compliance with the recommendation of the engineering report, compliance with the two conditions indicated above and set forth in Staff memorandum, dated April I, 1998, verification there is no rust on the tower structure, and providing a double brace support. 2. Case #98-11, Thomas Torgerson, Lot SplitlVariances, Emerald Inn, 1125 Red Fox Road Mr. Ringwald explained that applicant is requesting approval of a lot split and variance for signage to retain an existing sign which would not be on a separate parcel off-premises sign, on a 2.76 acre parcel zoned B-3 Service Business District. Mr. Ringwald explained that Emerald Inn was approved as part of Planning Case #80-34. The Planning Commission recommended approval of this case on August IS, 1980. The City Council approved this case on September 29,1980. The current owner of the Emerald Inn, George Reiling, wishes to sell the Emerald Inn to Forstrom and Torgerson Partnership and retain the northerly undeveloped portion of this property. Mr. Ringwald stated the Planning Commission, in Planning Case #98-1 I, recommended denial of the rear setback variance, parking lot, where one foot is provided but five feet is required, . based on the Rear Yard Setback Variance section of the Staff report dated April I, 1998. However, Emerald Inn moved its property line 5 feet to the north, thereby meeting the rear lot setback requirement of 5 feet. Mr. Ringwald stated the Planning Commission, in Planning Case #98-11, recommended approval of a variance for the existing shared off-premises sign, based on the Findings-Variance section of the Staff report dated April 1 , 1998, and conditioned on the following: 1. The size of any pylon sign is limited to 100 square feet in area per face. 2. Prohibition of a second pylon sign. Mr. Ringwald stated that Planning Commission, in Planning Case #98- I I, recommended approval of the lot split, conditioned on the following: 1. Provision of a five foot setback on the north edge of the Southerly parcel. 2. Provision of the necessary cross vehicular access easement, in a form acceptable to the City Attorney, to be recorded with the lot split. 0 Provision of the necessary drainage and utility easements, in a form acceptable to ~. the City Attorney, to be recorded with the lot split. 4. Payment of the necessary park dedication fee, if not yet paid. . w ~m~ ]' I. ARDEN HILLS CITY COUNCIL - APRIL 27. 1998 5 . Mr. Ringwald stated that the applieant has provided a revised survey which shows the provision of a 5 foot setback, a draft eross vehicular easement whose form has been reviewed and approved by the City Attorney, a draft drainage and utility easement whose form has been reviewed and approved by the City Attorney. The Park and Reereation Director has reviewed the subject property and determined that it had previously paid its park dedication fee, therefore none is required. Mr. Ringwald stated that approval of the sign variance was similar to the City Council's approval of a variance for Control DatalDynamark in the past. Mr. Ringwald stated that the north edge of the parcel does not currently have development, but signage and vehicular access should be put in place anyway. Councilmember Malone stated he has no particular negative coneerns exeept that this is creating a lot of record without any public street access. He clarified that if future development were to transpire on the empty parcel, the City of Arden Hills would not be responsible for providing any street access. He emphasized that the property owner is fully aware of this situation and that requesting this lot split provides access only through cross vehicular access easements. Councilmember Malone stated he would not want any future Council to be held to providing access. Councilmember Hicks asked about the height of the pylon sign. Mr. Ringwald responded that . the pylon sign is specified as less than 16 feet and provides identification from 1-694. Councilmember Hicks inquired if there were any other signs in front of the Emerald Inn. Mr. Ringwald responded that there was a sign in front of the entry way. Mayor Probst clarified that if a future property that develops on the rear side of the parcel requests a front sign, the City Council would deny such a request. By approving the eurrent request for a shared pylon sign, the property owners are foregoing the opportunity to add another sign to the frontage road in the future. Councilmember Aplikowski inquired if there is a current sign on top of the Emerald Inn. Thomas Torgerson, Emerald Inn, stated there are three signs altogether. There is one sign on the canopy, another sign on the frontage road, and the third is a pylon sign. Councilmember Hicks inquired if the park dedication fees were paid on the whole property. Mr. Ringwald responded that the fees were paid when the property was originally developed. Councilmember Aplikowski requested that the new owner of the Emerald Inn clean up the parking lot on the property. Mr. Torgerson stated Emerald Inn would be renovated and become part of the Super 8 Hotel franchise this fall. As of May I, the new owner would take over the ,property and start renovation on the property. . Rl ~ i!1 ~1 ARDEN HILLS CITY COUNCIL - APRIL 27. 1998 ttlJ If"t fF.J u 6 MOTION: Councilmember Hicks moved and Councilmember Ap1ikowski seconded a . motion to approve a variance for the existing sign, in Planning Case #98-11, based on Findings Variance section of the Staff report dated April I , 1998, conditioned on the provisions stated above. The motion carried unanimously (5- 0). MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to approve a lot split, in Planning Case #98-11, conditioned on the provisions stated above and with the understanding that the petitioner is creating this lot knowing future public access will not be considered and this lot is encumbered by lack of access as well as a restriction with regard to the signs. The motion carried unanimously (5-0). B. BDC, Request for Funding for Consultant, LexingtonlRed Fox Study Mr. Ringwald reported the Business Development Committee (BDC) requests that the City Council authorize the expenditure of funds to produce an illustrative plan to assist in revisiting the vision for the Lexington/Fox area. The City Council at its Monday, March 10 1997, regular meeting established the BDC, provided its mission statements, goals, and appointed its membership. The BDC has been revisiting the vision for the LexingtonIFox area which was originally produced in June 1990. The BDC wishes to hire the firm of Sanders, Wacker and Bergly to prepare an illustrative plan of their vision to . better eommunicate their ideas to the City Council, Finance Committee, and Planning Commission. Mr. Ray McGraw, Business Development Committee, stated the Committee had studied the Lexington/Red Fox area for future development prospects. St. Paul Companies is the largest land owner of the area. Mr. McGraw stated that St. Paul Companies had not expressed interest in the redevelopment plan envisioned by the BDC. Mr. McGraw discussed development trends that took place in the Twin Cities over the last fifty years. Mr. McGraw explained that the City of Arden Hills should assist the BDC in searehing for new private investment in the Lexington/Red Fox area so that the area could be rejuvenated. Jeanne Winiecki, Business Development Committee, stated that the BDC aecepted the challenge to develop a vision plan for the Lexington/Fox Business Park area. She explained Mr. Bergly has developed a proposal indicating work tasks, time lines, and costs and agreed with a cost adjustment provided the BDC works closely with them to help save time with corrections and adjustments. Ms. Winiecki advised that zoning changes may be required to accommodate BDC's future redevelopment plans. She requested a sum of $4770.00 from the City so that a consultant could be hired. Mr. Brian Fritsinger, City Administrator, stated that staffrecommends the study area be enlarged . to include the area south of County Road E. ------ @ r~ .~ ~1 :r,1!.r.-. " . , U ARDEN HILLS CITY COUNCIL - APRIL 27. 1998 7 . Councilmember Malone stated that he was pleased that the plan was moving forward and clarified that the proposed expenditure was an unbudgeted expense. Councilmember Malone inquired if St. Paul Companies was involved in the creation of the redevelopment plan. Other such development ideas, including the June 1990 plan, that have not reeeived the endorsement of St. Paul Companies have failed in the past. Ms. Winiecki responded that other nearby communities were experiencing redevelopment and this could also happen in Arden Hills if the City Council decided to support BDC's vision. Mayor Probst stated that St. Paul Companies receives a good cash flow from the lease and may not want to interfere with its current situation. Councilmember Aplikowski stated that the redevelopment may happen as a slow process but it should begin anyway. Councilmember Aplikowski asked the City Council to keep an open mind about the potential redevelopment in the Lexington/Fox area. Councilmember Aplikowski presented the example of TCAAP, where the property was not available to the City Couneil but the vision for the future may make it possible to acquire the property. Mr. McGraw and Councilmember Malone discussed the merits of the BDC vision plan. Councilmember Malone stated that he was skeptical that a private company could be lured into redeveloping the Lexington/Fox area without any public funds. . Mayor Probst commented on the benefit of involving St. Paul Companies in this process. He advised the feedback from them is that their buildings are all eurrently leased but the City could appeal to their being a tremendous corporate citizen of downtown St. Paul in an attempt to get them to "buy into" the vision for this area as well. Mr. Fritsinger inquired if the City of Arden Hills would be responsible for marketing the redevelopment plan after the illustrative plan was completed. Ms. Winiecki stated that there was no marketing plan in place. The illustrative plan was the first step towards making BDC's vision plan a reality. Councilmember Aplikowski clarified that the current plan is supported by a very efficient and technically knowledgeable staff. Councilmember Keim asked what the next step will be once the plan is developed. Ms. Winiecki stated they will try to market this area by getting the message out. Mr. Fritsinger stated upon completion of this report, there are steps that should be considered including closure by the Planning Commission regarding potential zoning changes to this district and an in-depth discussion on what approach the community wants to take (let the market take ,care of development or City financial participation to a higher level). He stated these are critical . issues that would need to be discussed prior to marketing the vision plan. G'. "" '11 rsy ;o{ II" frYJ [;J lnj U " ARDEN HILLS CITY COUNCIL - APRIL 27. 1998 " , 8 MOTION: Councilmember Hicks moved and Council member Keim seconded a motion to . authorize the expenditure of up to $4770.00 to hire Sanders Waeker Bergly, Inc. to produce an illustrative plan to assist in the revisiting of the vision for the Lexington/Fox area. Councilmember Malone stated he will support this motion but he is very skeptical because the City has been in this position before. He noted the vision plan needs to be realistic in its redevelopment prospects and he thinks redevelopment may not occur without considerable public money being involved if buildings need to be tom down. Mr. McGraw reviewed the history of development in St. Paul and Minneapolis and stated he believes this request is asking very little in comparison with what it can provide. Councilmember Malone asked if there are any situations where private citizens redeveloped an area with their own money. Mr. McGraw stated he is not going to beg for this funding. Councilmember Malone stated his question was whether Mr. McG(aw is aware of another area that was developed without public funding assistance. He stated he would also like to see something happen but it is difficult to believe that a private developer will come in based on the amount ofwo(k that would be needed with this property. Mr. MeGraw stated he is unable to answer this question but knows the BDC is willing to work as hard as possible to make something happen. . Councilmember Aplikowski stated she is willing to take advantage of that challenge. Mayor Probst stated as the City looks at the opportunities, they have to take a realistic view of what can happen and one of the significant issues deals with access and the need to not recreate a "South Robert Street" situation. He stated the Council has resisted creating more curb cuts and the study must address how that aecess can be organized on a staged basis rather than suggesting a wholesale change. The motion carried unanimously (5-0). e. Resolution #98-41, Accepting Bid and Authorizing Execution of Contract in the Matter ofthc 1998 Street Improvement Project Mr. Stafford reported that City Couneil is asked to adopt Resolution #98-41, Accepting Bid and Authorizing Execution in the matter of the 1998 St(eet Improvement Project. The City of Arden Hills had followed all of the necessary and required steps to implement the 1998 Street Improvement Project. Nine bids were received and opened on Mareh 5, 1998, for the project and T.A. Schifsky and Sons was the low bidder at $679,356.69. As of Friday morning, April 24, ,1998, no formal protests that the City was aware of, had been filed against the 1998 Street Improvement Project. . Mayor Probst asked when the projeet was to begin. Greg Brown, Consulting Engineer, reported the project was to begin in late May after the watershed matter was resolved. i-"'\; C' ,1\ fre i ,,~ i j in1 '.. .;:t 0) u I ARDEN HILLS CITY COUNCIL - APRIL 27 1998 l!J v, 9 . Mayor Probst asked if the project could be curtailed if Ramsey County does not turn the roadway over. Mr. Brown explained they started talking to the County in March but it was not placed on their agenda. However, the County has indicated their action will be retroactive to April 27th so the City can award the bid. MOTION: Councilmember Hicks moved and Councilmember Aplikowski seconded a motion to adopt Resolution #98-41, Accepting Bid and Authorizing Execution of Contract in the Matter of the 1998 Street Improvement Project subject to reeeipt of adopted City ot'New Brighton Resolution #98-32. The motion carried unanimously (5-0). D. Personnel, Staff Reorganization Mr. Fritsinger reported that City Council is asked to approve the creation of two new staff positions. and direct staff to conduct further analysis on the City's pay plan. The City Council, at its April 29, 1998 Worksession, discussed the reorganization of City staff. This discussion included the duties of existing staff members and the creation of other new positions. The Staff prepared a request action on the creation of Assistant to City Administrator position and Associate Planner position. The Assistant to City Administrator position would be up for renewal in two years. At that time, the City Council would assess if it ought to be renewed for another two years. . Councilmember Hicks clarified that the reorganization actually results in the addition of only one staff position. Councilmember Malone stated he wants it to be clear that this is a two-year appointment. MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to approve the creation of, and advertisement to hire, the Assistant to the City Administrator and Associate Planner positions. In addition, the Administrator is directed to evaluate the Arden Hills pay plan with the understanding the Assistant to the City Administrator position is considered a two-year appointment and it is not the Council's intent to automatically renew that appointment. The motion carried unanimously (5-0). ADMINISTRATOR COMMENTS Mr. Fritsinger stated that there would be no mailed packets sent to Councilmembers during the week of April 27, 1989, due to the City Hall move to the new location. He stated the move to the new City Hall site may be completed by the end of the week but the phone service may not be in place until Monday, May 4,1998. Mr. Fritsinger stated the new City Hall location did not have cable access, which is necessary to run GIS data and gain aecess to the Internet. Staff is working ,with the Cable company to assure the cable line is provided at some point. . Mr. Fritsinger stated staff has submitted a grant to seek funds to purehase the necessary cable equipment to broadcast community access shows including City Couneil meetings on Channel 16. I.~'. ID1 ,,1\ ~ l w In.. tf'!J ARDEN HILLS CITY COUNCIL - APRIL 27. 1998 10 Mr. Fritsinger informed Councilmembers that the Arden Hills Fire Department would like to . utilize the existing City Hall to practice activities. The Fire Department would not burn down the entire City Hall but would hold practice drills indoors. Mr. Fritsinger stated that staff was checking with the insurance company to assure there are no liability issues with the proposed acti vities. Mr. Fritsinger informed Councilmembers that the City Managers' Conference \vas being held from Wednesday, May 6 through Friday, May 8. COUNCIL COMMENTS Councilmember Hicks inquired if the State requires Fire Departments to have an asbestos check. Mr. Fritsinger stated it was required which is the reason the Fire Department will not burn the City Hall structure. Councilmember Aplikowski stated that she intended to attend the League meeting in June. Councilmember Keim clarified that the move to the new City Hall was a temporary one. Staff should know that Councilmembers understand the need for a permanent space. Mayor Probst urged all to attend the League Conference in Duluth this year. Mayor Probst inquired if the Spring clean-up attracted large citizen participation. Mr. Ringwald . stated that the clean-up had large participation. Mayor Probst noted the suggested postponement for renaming the park by Cindy Walsh, Park and Recreation Director, until other issues are resolved. The Council concurred with this suggestion. Mayor Probst inquired about the slow pace of the Gateway Fourteenth Street construction project. Mr. Brown stated that the project was moving at a slow pace due to low staffing in construction crews. Mayor Probst informed that he received a copy of the EA W report and suggested a meeting with the Mayor and City Manager of Shoreview to assure they clearly understand the position of Arden Hills. Coul1cilmember Aplikowski inquired if anyone ean dig a well to water their lawn. Mr. Fritsinger stated that one can utilize existing wells but they have to comply with the State of Minnesota, Department of Natural Resources guidelines on any new wells. Councilmember Aplikowski inquired whether one is charged for using a sprinkling system when the water enters the sewer system. Mr. Terry Post, City Aecountant, stated that residents are charged a flat sanitary sewer rate, no . additional fees are levied upon them. @ ;D. iit ,( ;, 'I 'r'!1 ,I" ,< l.; L' ;p."j U U ARDEN HILLS CITY COUNCIL - APRIL 27. 1998 11 e ADJOURN MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to adjourn the meeting at 9:00 p.m. The motion carried unanimously (S- O). Dennis Probst Brian Fritsinger Mayor City Administrator NOTICE OF MEETINGS The next regular City Council meeting will be held May 11, 1998, at 7:30 p.m. at the New Brighton Couneil Chambers. e e ~ CITY OF ARDEN HILLS PAGE 1 OF 3 ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 05/11/98 COUNCIL MEEfING . CLAIMS PAID SINCE LAST COUNCIL MEEfING (04/27/98) IhK. # .1 CK. DAl'E: VENDOR _ AMOUNTJ COMMENTS II I ,t3920 04/28198 Best Buv 772.08 I Refrio., 2 Teleohones & Ans. Mach. for City Hall I I 1392t 05/01198 I State Caoital Credit Union I 3,214.36 Fir.;t Mav Pavroll T 13922 05/01198 I lCMA Retirement Trust 457 , 1590.93 Fir.;t Mav Pavroll . I II 13923 05/01198 I Public Emolovces Retirement Assn. 2.846.77 Fir.;t MavPavroll -, i 13924 05/01198 I United States Postal Service I 400.00 Posta,re for Meter I , I 13925 05/01198 I Minnesota Mutual Life 495.20 Mav Insurance , I 13926 04130/98 I United States Postmaster ! 800.00 Permit No. 1962 Deposit I, I, 13927 04130/98 i E Z Recvcling, Inc. 4,714.00 An-loil Service ii t3928 05/04/98 I Metrooolitan Council Environmental Services 43,40158 Ma~ewcr Char"c r- , I I I Subtotal - Paid aaims 58,234921r Paid Claims From Above - 58,234.92 Add Unpaid Claims, Page 3 of 3 - 74,080.08 Total Accounts Payable Claims for Council Approval, 05/11/98 - 132315.00 Note; Checks for unpaid claims totaling St36.831.87 were mailed on April 28th, 1998 after approval at the April 27th Council Meeting. They were check number.; 13875-13919. This sequence corresponds to unpaid temporary numbers T1 - T45. Check number.; 13872-13874 were used for . alignment. CUD,HI. J_6~ - CITY OF ARDEN HILLS PAGE 2 OF 3 ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 05/1 1/98 COUNCIL MEETING . UNPAID CLAIMS REGISTER: I' TEMP #- I CK. DATE I VENDOR I AMOUNT I COMMENTS I I ~ TOl 05/12;98 Accountemps t.397.oo Temoorarv Sr. Aceto Clerk 4/12 4/24 T02 05/12/98 Advantage Paner 484.73 Miscellaneous PaDer Supolies T03 05/12/98 Airtouch Cellular 57.53 April Service T04 05/12/98 American Public Works Assn. 90.00 Membersh~Dues Stafford T05 05/12/98 Anderberg. Lund Printino Co. 3,208.85 Summer '98 Recreation Guide T06 05/12/98 Karen Anderle 32.00 Refund - Track ProQram Fee T07 05/12/98 Animal Control Services. Inc. 471.50 DogiCat Enforcement. 93/25 05103 T08 05/12/98 Arden Hills Tire & Service Ctr. 94.78 Tire for Truck #2 I T09 05/12/98 AT&T Kansas Citv 42.14 I Current Invoices Lone: Distance II TlO ! 05/12/98 Beisswcnger's How To Store 110.39! April Purchases Public Works & Parks Tll ! 05/t2/98 Frederick Bell 63.48; Reimbursement Uniform Purchases I I Tl2 ' 05/12/98 Biffs, Inc. 80,91 i Portable Toilets Valentine & Cummings Park I , Tl3 i 05/t2/98 Cynthia Bradlev 32.00 I Refund "Cl~ Creations" Ii II T14 I 05/12/98 Computer City, Inc. 733.78 Canon Laser Fax and Battery !I T15 05/12/98 Corporate Express 302.62 Various Office Supplies !. T16 05/t2/98 56.90 Lunches for Work Session & City Hall Relocation '!. Davanni's 1; Tl7 05/12/98 Diane Davidson 24.00 i Refund Rao Football I' Ii T18 05/12/98 Davies Water Fauinment Co. 18.Q7 Clay to Plastic Pine Connector 1! T19 05/12/98 DCA, Inc. 310.00 Administrative Fee - 2Q98 Ii T20 05/12/98 Kathy Dorrier 24.00 Refund - RaQ Football :, T21 05/12/98 Fereshteh Rahirnzodeh 29.00 Refund - Tennis , , :1 T22 05/12/98 Connie Forster 24.00 Refund Rao Football '1'23 05/t2/98 Fortis Benefits 147.50 Lono Term Disability May T24 05/12/98 Glenwood Inlllewood 7.50 Anril Service T25 05/12/98 Greg Grobem 34.00 Refund Golf T26 05/12/98 Sharon Hanzalik 165.00 Editor May Newsletter T27 05/12/98 Har Mar Lock & Service Center 40.00 Keys for New City Hall T28 05/12/98 Laura HeasliL 24.00 Refund RaQ Football T29 05/12/98 Carrie Hoffman 23.00 Refund "Half Pin t Snorts" DO 05/12/98 Howard R. Green Company 388.58 Miscellaneous Consulting Services '1'31 05/12/98 La\Vrence Jacobsen 23.00 Refund - "Half Pint Sports" D2 05/12/98 I Jan Johnson 24.00 Refund Baseball D3 05/12/98 Kate Huebsch I 2,240.50 Summer Recreation Guide D4 05/12/98 Lisa Kitchmark 32.00 Refund - "Clay Creations!' T35 05/12/98 Knox Lumber Comnanv 25.65 Grade Stakes and Posts D6 05112/98 Jeffrey Koeslino 99.49 Reimbursement Uniform Purchases D7 05112/98 Lillie Suburban Newsnapers 691.49 Various Leeal Notices & Emplo~ent Ad. D8 05/12/98 Sonia Lvons 16.00 Refund - Plavoround Plus D9 05/12/98 McCallum Transfer. Inc. 25.50 Courier Service T40 05112/98 McDonald Batterv Comnany 95.86 Batterv for Water Van #t04 HI 05112/98 Michael McKinney 27.90 Reimbursement Uniform Purchases T42 05/12/98 Thomas Mever 24.00 Refund - Rao Football T43 05/12/98 MIDC Enterprises 68.30 Miscellaneous Lawn Sorinkler Parts T44 05/12/98 Midwcst Asphalt Corp. 89.38 Road Materials T45 05/12/98 Minnesota Societvof CPAs 105.00 Annual Dues Post T46 05112/98 Municipal Tov Comnanv, Inc. 144.00 SUDolies for EQO Hunt T47 05112/98 City of New Briohton 1.475.00 2nd Pavrnent GIS Phase 1 T48 05/12/98 Northern States Power Comoanv 5,829.72 Current Invoices T49 05/12/98 Robin Olson 24.00 Refund Ra" Football 1 I il Subtotal - Unpaid Claims --- 19,578.051 . CLAIMS I. 66-IZlI - CITY OF ARDEN HILLS PAGE30F3 ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 05/11/98 COUNCIL MEEfING . UNPAID CLAIMS REGISTER: I TEMP # I CR:. DATE I VENDOR I AMOUNT I COMMENTS I I I T50 05/12/98 Tracy Petersen 213.06 Reimbursement EH Items, Mileage, & Phone T51 05/12/98 Pitney Bowes 27.94 Ink Cartridoe for Postaoe Meter T52 05/12/98 Planning Commissioners Journal 40.00 Subscrintion - Rinowald T53 05/12/98 Plansight, LLC 50.00 GIS Consultino April T54 05112/98 Terrance R. Post 42.90 Reimbursement Mileage T55 05112/98 Precision Ovnamics Cornoration 48.00 Tvvek Wristbands T56 05112/98 Ramsey Countv 50,575.00 Law Enforcement Mav T57 05112/98 RamseyCountv 513.84 ProDertvTax 1st & 2nd Half T58 05/12/98 Rent All Minnesota, Inc. 145.90 Tiller and Transmission Jack T59 05/12/98 I Ryder Student Transnortation 525.00 Vacation Dav Events 04109,04123, & 04124 T60 05/12/98 I Scberer Brothers Lumber Co. 112.09 Bleacher Seat Renlacement Mt!. T61 05/12/98 i Michael Schifskv 52.47 Reimbursement Uniform Purchases T62 05/12/98 Sushila Shah , 62.9t Rcimbursement Refreshments Hum. Rts. Cmte T63 05/12/98 Dwayne Stafford : 34.53 Reimbursement - Mileaoe and Postage T64 05/t2/98 Star Tribunc I 502.25 Ad for Senior Accountino Clerk 04123 1 T65 I 05/12/98 Nora Starv I 24.00 Refund - Flag Football I, T66 05/t2/98 Karvn Steere 23.00 Refund 'Half Pint Snorts" 'I' T67 05/12/98 Steppingstone Theatre 180.00 Punnet Class I I T68 05/t2/98 Sheila Stowell 55.941 Reimbursement Mileage and Meetings , I' T69 05/12/98 Target Stores 40.13 I SUDnlies for Egg Hun\- I T70 05/12/98 U.S. West Communications 1145.00 I Current Invoices T71 05/12/98 CYnthia Walsh 65.071 Reimbursement Mileage Tn 05/12/98 Tanva Zams 23.00 I Refund "Half Pint Sports" II I Subtotal. Page 3 of3 54,502.03 Page 20f3 Brouobt Forward - 19,578.05 r Total Unpaid ClaIms 74,080.081 . I 8 8 ~ ~ ~ 8 8 8'8 8 ~ NI 8 8 ~ 8 8:1~~ ~ . 0 0 ~ ~ 5 '0 0 0 d ~ 0 ~ 0 0 ~ 0 0'. 0) ~~~ I ~~~ ~,~ 'it:: I ~ N ~ ~ ~. "'I . ~ ~ I I ~ ~ I U I , ~~~~..~ ~~~~ ~~~ ~S:;~~!.IE;.~ ~~~~i;~ ~~<Gg;~ . QO .... '<t t"\: . M .... t'- .... 0... 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'^IIVl Vl or, "'"'IV; V:llr. .....'1 11""'11(1 lr'Ilt';I""'IIt'lI\l'"'iV. .,-'j...I...-.I""I.....1 :~I t:. .. . CITY OF ARDEN HILLS MEMORANDUM DATE: May 5,1998 TO: Mayor and City Council FROM: Brian Fritsinger, City Administrato~ SUBJECT: Newsletter Committee Appointment Background The City has received an application from Betty Mullin, 1793 Gramsie Road, expressing an interest in serving on the Arden Hills Newsletter Committee. The committee eurrently has five (S) members. Rcqucstcd Action The City Council is asked to consider the appointment of Betty Mullin to the Newsletter Committee for the remainder of 1998. . BF/sls . - CITY OF ARDEN HILLS -' . . 1450 WEST HIGHWAY 96 J :~.,~ ? ., 19;1(1 ARDEN HILLS, MN 55112-5794 -J '. '. ~I'l_~ ADVISORY COMMITTEE, COMMISSION, TASK FORCE APPLICA nON FORM DATE: A-o,.. 1..-; Ie; q :Y I , NAME: - Betty Mullin 1793 Gramsie Rd ADDRESS: Saint Paul, MN 55112 - f 53 .- ~.J..-' TELEPHONE: :? .,c I (H) ;,,):' (W) (FAX) (E-Mail) ADVISORY COMMITTEES: (If YOLl wish to be considered for more than one committee, please order in number of preference.) _ Business Development Committee Business Relations COlTunittee - - Finance Committee ~ Newsletter Committee . Parks and Recreation Commission Planning Commission - _ Public Safety Commission - Arden Hills/Shoreview Joint Youth Commission (membership eonsists of students aged 10 - 18 years) SPECIFIC INTERESTS: (As the Council prioritizes its goals, it may create additional/new committees or task forees from time to time. If you are interested in any of the follO\ving or if you share any other specifie areas or tupics of interest, "vve will retain your application f01" future openings ill those areas as ne'~v committees are created.) _ City Facilities Task Force _ Lake Quality and Environmental Task Force _ Highway 10 Task Force _ City Communications Task Force _ Disaster PlanninglRecovery Task Force Community Logo Task Force ._ Teehnology Task Foree - Other Interests: . ( eontinued) PHONE: 16121 633-5676 . FAX [6121 633-7839 - WORK EXPERIENCE: I have been a nurse for 40 years. I am currently an . oncoloqy nurse, workinq as a staff nurse in an acute care hospital. CIVIC, PROFESSIOl'.'AL & COMMUNITY ACTIVITIES: I am a member of the Oncology Nursing Society and the local chapter of that organization. I serve on the newsletter committee and also on international relations there. I \~Ay~tJ~1;()trW A~fT\5~~f.,OXl'.':.-tfjH~~RjG~~~ftT~.he forme r OVle nlon. vo un eer In see n ace at bster SchoOl in St. Paul. I teach Disciple Bible stUdy at my church. WHAT SKILLS, STRENGTHS OR ABILITIES DO YOU BELIEVE YOU WILL ADD TO THE COMMITTEE: I have served on newsletter committees for ONS and it's VdL Iuu:::; lHduc[ll=~. I \Vd~ edlcur: (UI. 2, ':fedr:~ uf tIle l~letLu Mrl newsletter. I think I have teaching and writing skills tnrlr ~n:=:t"h'o m,,::> Tn ~()mmllni("'~tp rolPo:=:tr,l' ADDITIONAL COMMENTS: . REFERENCES (Optional) Name Address fh2.o.s; Please return this form to: City HalVAtten: City Administrator City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 Telephone: (612) 633-5676 - Fax: (612) 633-7839 . . CITY OF ARDEN HILLS MEMORANDUM DATE: April 20, 1998 TO: Brian Fritsinger, City Administrator FROM: Dwayne Stafford, Public Works Director .~ SUBJECT: Air Compressor Replacement Back~round The City of Arden Hills currently owns one Sullair brand portable air eompressor, rated at 125 cubie feet per minute (CFM). This unit is approximately fifteen years old and has a history of mechanical problems. Typically, a compressor rated around 200 CFM would be suitable as an all around choice for Pub lic Works type activities. Public Works had budgeted $13,000 for the replacement of this compressor with a 185 CFM model in 1998 and that amount would be adequate for that size unit. Parks Reqnest . The City of Arden Hills Parks Director has asked that Public Works consider stepping up to a 250 CFM size which would enable Parks to blowout their irrigation systems with City owned equipment. Currently Parks rents a 250 CFM unit @ $135 per day, for one day, to service Perry Park. If irrigation systems are added to Highway 96 and Round Lake Road, those rental fees could be in excess of $500 per year. Parks has agreed to provide funding for the differenee in costs between a 185 and a 250 CFM unit, from monies budgeted for Parks equipment. Price Quotes Public Works has received price quotes from four suppliers, for one, trailer mounted, 250 CFM Compressor, with the following options; 1. Gauge Package (temperature, oil pressure, air pressure, battery, etc.) 2. Trailer lighting kit (stop, turn, and taillights) 3. 100 foot hose reel 4. 100 feet 01'% inch hose 5. Moisture separator Attached are those quotes, to which sales tax has been added. . Compressor Purchase Page 2 . April 20, 1998 Aspen Equipment Co. Bloomington, MN Ingersol-Rand, 250 CFM portable compressor with options $13,295.59 Carlson Equipment Co. Roseville, MN LeRoi, 250 CFM portable compressor with options 14,078.10 RDO Equipment Co. Bumsville, MN Sullair, 250 CFM portable compressor with options 15,869.57 Minneapolis Equipment Co. Minneapolis, MN Atlas/Copco, 250 CFM portable compressor with options 15,202.88 Evaluation The Public Works Foreman and crew members have evaluated the two lowest priced eompressors and believe the LeRoi brand compressor is the best choice. Some ofthe reasons are; I. The Ingersol-Rand sales person from Aspen Equipment Company indicated Aspen holds the State of Minnesota Contract to provide compressors to the State as well as . those participating in the State Cooperative Purchasing Venture. Upon verification of this with the State, this was found to be inaccurate. 2. Upon visual inspection of both maehines, several features stood out on the LeRoi brand machine which appear superior to the Ingersol-Rand compressor. The Public Works Direetor has that information upon request. 3. The City of Arden Hills has developed a good relationship with Carlson Equipment Company. For example; occasionally when renting equipment for a short period of time, the rent is waived and treated as a demonstration. 4. The Cities of Roseville, Columbia Heights, Saint Paul and Blaine, are local cities which have purchased LeRoi compressors recently. The Public Works Director has contacted persOlmel from Blaine, and Roseville, and both are pleased with the performance ofthe LeRoi eompressor. Recommendation The City of Arden Hills Public Works Director recommends Couneil approve the purchase of a LeRoi brand, 250 CFM portable air compressor from Carlson Equipment Co. at a cost of $14,078.10 including sales tax. The Director also recorrunends Council approve placing the , current eompressor in the first State of Minnesota equipment auetion, following the delivery of a new compressor. . pEII PHONE: (612) 888.2525 WArs: (800) 888.7671 FAX: (612) 888.9445 EQUlpmef'1ICO CORPORATE HEADQUARTERS. 9150 Pillsbury Avenue South' Bloomington, MN 55420-3686 Thursday, February 05. 1998 Dwayne Stafford City Of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 Dear Dwayne: Thank you for the inquiry into the Quality products from Ingersoll Rand. Enclosed please find the literature and specs on the P185WJD Air Compressor we discussed. I am also enclosing a copy of the MN DOT specs and pricing schedule that have been in place since 1996. Please review the enclosed information and call me if you have any additional questions or comments. . Again thank you for considering Aspen Equipment and Ingersoll Rand and flook forward to being of service in your upcoming air compressor needs. Sincerely, ~-/ ~~ Mark Lundeen Territory Manager ,h2 . 0'Ib>s ;, Dt.J.i/l,I.fmos<:G' k*sny, k>wa Eq<J81 ~ ErrpIcyor carlson 3 0 0 6 0 7 quotation equipment 0 1380 West County Road C 0 5010 Hillsboro Avenue N. C8J 1801 West 96th Street . Rosevilk, tvrN 55113 New Hopt:, rvfN" 55428 Bloomington,1'vlN 5543 t 633-8171 535-0203 881-7519 633-8684 Fa, 535-0451 Fa, 881-0860 Fax 800.367-9161 800.371.6508 CUSTOMER: crTY OF ARDEN HILLS SHIP TO: ARDEN HILLS, tvlN AnN: DWAYNE ')ATE SHIP VIA TOB I TERMS I SALESPERSON 3-6-98 ST. PAUL JOE ::lUANTITY PART NO. DESCRIPTION EACH NET TOTAL LEROI .. I MODEL Q250 DIE PORTABLE AIR COMPRESSOR 250 CFM, 80 HP JOHN DEERE DIESEL ENGINE, 100 PSI OPERATiNG PRESSURE, NO RUST POLY FUEL TANK. FULL LENGTH CURB SIDE TOOL BOX, SAFETY CHAiNS, . ADJUSTABLE SWIVEL JACKSTAND, PiNTLE OR BALL HITCH, NEW $11,945.87 OPTIONS: 1 FULL GAUGE PACKAGE (FACTORY INSTALLED) $486.50 1 LITE KIT (FACTORY INSTALLED) $242.00 I 100' CAPACITY HOSE REEL (INSTALLED) $345.50 1 MOISTURE SEPERA TOR (INSTALLED) $129.00 1 3/4" X 100' GOODYEAR AIR HOSE $70.00 1 ~:4" )( 100' LOW DID AIR IIOSC $52.88 ACCEPTANCE AND DISCLAIMER OF WARRANTIES Tr.efrontarldbacl<cfthisdocumantcomprisel1'1eenlirecanlractaffeclinglhislransactlon. In Accepting &lis proposal Customer agrees to all Terms and Conditions on [he reverse, includingWalTanty Disclaimers. which were read and understood prior to Cvstomer acceptance. Unless otherwise indicated. the above scheduled EQuipmem is offered F.O B. factory. plus applicable taxes. payment terms are net cash on receipt. My financing proposed is co~tingent on the credit aporoval 01 the finance agency This quotation is lor information pL>rposes OI"Ily, and Shall not ,,€I binding uoon Dealer until accepted by an officer of the ccmpany at its corporate r,ea<lquartilrs, Roseville. Minnesota This quotation is valid for lhirtydaysfromdale. Accepted Accepted Customer: CITY OF ARDEN HILLS Dealer: CARLSON EQUIPMENT By: By: . Date: Date: ~RDO.. EQUIPMENT CO. . MlNNEAPOUS Sf aouo MANKATO ROCHESTER IMRSHAJ.1 12500~'A"",S 6700 Hwy 10 t-M 1910 lcday 0.;.... 7OO6Ot+tA'O'lInUlt~ 703 ClMono Rood e...m$Vin- MN 55337 Sau~ Rapids MN 56379 NOf1h MonkatoMN 56003 Roch.:.letMt-.l 55901 Mc~1l M.N 56258 a 612.a9().B880 320-259-6222 507-387-1 B36 507-282-8888 507..sJ2..0994 - March 20, 1998 City of Arden Hills Rk:Cf=l\fED Attn: Duane Stafford 1450 W. Hwy 96 H~R 2 -1 1998 Arden Hills, MN 55112 crfi c,:- A~Utrj nH.LS Dear Duane, I would like to apologize for the mix up and any inconvenience we have caused on this Sullair bid. I am, however, pleased to quote you on the following Sullair compressors equipped as follows: . One (1) 185 DPQ - wi John Deere Engine Tail Lights Single Reel 100' Hose Tanner Drier System Price $ 11,320.00 + Tax One (1) 250 DPQ - wi John Deere Engine Tail Lights Single Reel 10Q' Hose Tanner Drier System Price $ 14,350.00 + Tax + ~ua.~..9 !is j.<~C) 'Shipment date is approximately 60 days once we receive signed purchase order. Please call me with any questions or concerns that you may have. ~ ~A .IC Haugh ~ e Utility Sales ,c.._,-, - ------ - ---.------ - "- ," ;"-';'- ,./':.- ,_.... -- .. . .- MECO TELEPHONE 612/ 378-0111 !AN WA TS 800/462-5343 FAX 612/ 378-3208 MINNWOLlS EOUIPMEM' COMP.AM' Cit.y 01 ArdOIn Hill. QUOTATION ....TTN. Duane Fax: 633-7839 520 2nd ST. $.E. MINNEAPOLIS. MN 55414 . CATE: April 10. L998 We are pleased to subm~ the following quotation for your consideration: QUANTITY DESCRIPTION EACH TOTAL . , ,'. Thanks for the opportunity to quote pric:ing on th.. ....tl.... Copc:o 250 CF" CompreolilElOr. XAS125 ..it.h John O....r.. Oi.....1 includG'DI . Hand crank hose reel 0 100 :it.. 3/4. Air ho.. 0 Light. kit. 0 Hoi..t.ure a..parat.or $14,275.0 Lead t.ime ARO - 6-8 ....ek.. . - TiR...$ N..t 30 EO.&.. Oe..t1nation n.ll$ouor ATDol IS SUBJECTTO PAOWIJ'f JGCfPTAHCe ANO CJoWtrQ~wnHOUT NOTICe". ....l.O~OEFl9 ARe SU&JEC'TTOOaAYSocc.uIONEO a., ...C:COE~T'S OR CAUSES BEYOND OVA CO"'lTFlOt, ~ WI~ n1E UNOeASTAHOINQ THAT uNLE.sa oTlollRWI$! S~!el'I(D. O€F!CTI\t'! GOOO$ WU H ilt!~O ACCOl\O...o. TO rwE TER..!. C;tt; THEi (LU.UUJH'EE OF T}oIE ~ACfuMR, ,A1ol.0 THAT NO Cl..AlMS ~OR Q.AWAOE;S OR v.aoq WlU. "ALl.OWC:O. USEO EQlJIF'UENl SlJil.liCTTC INSIPECTlON 8601llE.$HlPt;IENT ANa ..ft)(l~ SAlE. RIOUT l!i RE!ERVl:O to CORAECT A/iY Ct...eAICAL Of' 9TENOO~'C E'RAORS. .l4t. OROC::A! AH:} ....OFl&.ea.fEHTa AR4i: CIA.i[CT TO ~ APPROYAt,. ~ u.CU1lVi ~IC( ~ AeCEP~O IV !lAJ..ESJoLE;H OR sa o AGENTS, PRlCE.ABOve Sue..A:CT TOCtU.HCE. PRCE 'H E"iECT AT Tillie Of: O€LNEIW TO APPLY. SERVICE TO CONTRACTORS SINCE 1914 ..... . . CITY OF ARDEN HILLS MEMORANDUM DATE: May 8, 1998 TO: Brian Fritsinger, City Administrator FROM: Terrance Post, City Accountant .@) SUBJECT: 1997 Operating Transfersffiebt Payment The adopted 1997 Budget called for several operating transfers between funds. In November, 1997, the following budgeted operating transfers were booked: (I) From General Fund No. 101 to Program Fund No. 226 S 16,300.00 (To subsidize cost of quarterly program catalog) (2) From General Fund No. 101 to Municipal Buildings 118,750.00 No. 408 (To support future facility costs) (3) From General Fund No. 101 to Capital Equipment 10',000.00 . No. 411 (To level future General Fund capital equipment expenditures) (4) From General Fund No. 101 to Fire Equipment No. 412 47.500.00 (To support future fire equipment capital needs) . $192.550.00 In addition to these budgeted operating transfers, staff recommends Council approval for the following operating transfers/debt payment: (A) In light of the positive financial performanee of the General Fund, increase the operating transfer from General Fund No. 101 to Capital Equipment Fund No. 411 an additional $18,500 to a total of $28,500.00. (B) Beeause of the Cleveland Avenue bridge reconstruction delays, transfer $48,000.00 of levied funds from General Fund No.1 0 I to PIR Fund No. 501. These funds would then be transferred back from the PIR Fund to the General Fund at such time when bridge project funds would be required. . Memorandum, 1997 Operating TransferslDebt Payment . Page Two May 8, 1998 (C) In light of the positive financial performance of the General Fund, transfer an additional $181,250 from General Fund No. 101 to Municipal Building Fund No. 408. This action would be similar to an extraordinary operating transfer at December 31, 1996 in the amount of $266,500.00. The result of this 1997 action would leave an approximate General Fund balanee of $550,000.00 or approximately 24% of budgeted 1997 expenditures. (D) A $31,665 operating transfer from the Community Services Fund No. 225 to the Program Fund No. 226 was budgeted to subsidize the recreation program operating deficit. However, based upon positive Program Fund results, staffrecommends redueing the transfer to $23,000.00. (E) During 1997, Fund No. 522 was closed and fund assets and liabilities were transferred into the Economic Development Authority (EDA). The $324,999.88 liability to the PIR Fund for Kem Milling site project costs were split between TIF District #1 (Round Lake Housing) - $99,999.88; and TIF District #2 (Round Lake Office) - $225,000.00. Staff recommends a debt payment in the amount 01'$39,999.88 from Fund No. 703 (TIF District #1) to the PIR Fund No. 501. The result of this action would leave an EDA December 31, 1997, liability to the PIR Fund for Kern Milling project costs of . ,~~,~f)O:OO: , /1 O. -';"k-~:c:-" J.,>s:= --- '-; f-V :;/'I!; . ~. (F) TIF District #2 (Round Lake Offiee) incurred significant Gateway development costs during 1997. Sinee bonds for these public improvements were not issued llntil 1998, Fund No. 704 has a need for short-term financing. Staff recommends a $200,000.00 eash advance from the PIR Fund No. 501 to TIF District #2 Fund No. 704 in the amount of $200,000.00. This liability will be repaid to the PIR Fund in 1998. If Council agrees with staff recommendations A through F above, they should authorize staff to book such transactions as of December 31, 1997, at the May II, 1998 Council meeting. . . , CITY OF ARDEN HILLS . MEMORANDUM DATE: May 6, 1998 TO: Mayor and City Council FROM: Brian Fritsinger, City Administrator ~~f & SUBJECT: Midwest Asphalt Litigation Backg-round As the City Council is aware, the City has been proceeding in litigation with Midwest Asphalt Corporation over the past two years. The case was tried in November of 1997 with the judge issuing his findings in February of 1998. The Order issued by the judge dismissed the bulk of the claims made by Midwest Asphalt. The only claim that was allowed to go forward was a limited "quantum meruit" claim. The judge held that the claim is limited to "only those increased costs.....which are attributable solely to the delay in utility work; and which can be shown to have been directly covered by that delay; and from no cause attributable to the utility companies, or the nature and extent of the utilities." . As part of the Order, the judge scheduled a pretrial settlement conference on April 15, 1998. Since this date, staff has been negotiating a settlement with Midwest Asphalt. The League of Minnesota Cities Insurance Trust has also been part of these negotiations, as it is willing to contribute to such a settlement. Settlement Offer Staff has verbally agreed to a settlement of $20,250 in this case. This is less than the amount discussed as part of conversations reeently held with Couneilmembers. Under this settlement, the City would be responsible for $11,250 and the LMCIT $9,000. Payment will need to be made prior to May 15, 1998. This settlement is significantly less than that discussed with Midwest prior to the trial last November. The proposed settlement appears to be fair and allows avoidance of incurring additional staff and legal counsel expense related to this case. Settlement Funding Prior to the final closing of the 1997 books, an $11,250 aecrued legal settlement expense item in the PIR Fund will be booked. This action will cause the 1998 settlement payment not to impact 1998 financial results. Recommendation Staff recommends that the City Council move to authorize settlement with Midwest Asphalt regarding litigation related to County Road F in the amount of $20,250. This settlement is subject to the LMCIT contributing $9,000 toward the total settlement amount. . BF/sls ---- u MA'(-06-1998 11:52 P.02 , HOFF, BARRY & KUDERER PROf'BSSIONAL AssOCIATION GIOIIG. C. H.-- , 0. CO"'tt P.TaICIA E. It1lDIutoIl , 'nf-.o& G. ......y, pAlJU. A.. CAu.Ja JoRlIN c.. .......D~ :9r'I:PHI:NA..B.A.II:U.' I K1WIIIIIt.. Y JIi. XQr.4a r-(6U)!l4l.~ DooG.... J. SCIoI.n lJOOmmo - .auo~JlIl~ May 6, 1998 I PAX IW) ,,"1-796ll ElWAlL,~bt:o..;_.""" *~~.~ I I , I Mr. Brian Fritsinger city Administrator Round Lake Business Center 4364 West Round Lake Road Arden liills, MN 55112-5794 RE: Midwest Asphalt Corporation v. City or Arden Hilla Court File No. 62-C1-96-013172 BRS No: 11016575 Our File No: 3200-054 I I Dear Brian: ! i This is a follow up to our phone conversation of yesterday, I May 5, 1998 concerning the ~oregoing matter. The Plainti~~ hasimade a settlement offer of $20,250.00, to resolve the entire matter. It . is my understanding that the League Of Minnesota cities Inturance Trust will contribute $9,000.00, with the City contrbuting $11,250.00. It is my understanding that you will be pree:nting this settlement proposal to the City Council on May 11, 199. one of the conditions ~or settlement is that payment be made by. Y 15, 1998. I will be drafting the appropriate settlement par?ers in anticipation of the City'S acceptance of the settlement proposal. I On May 1st, I sent you a fairly lengthy letter on the' recent history of the case. If you need more information for the Council, or you want me to appear to discuss the matter with them, I please give me a call. I Sincer i , GCH:baj cc: Mr. Jerome P. Filla, Esq. ; Mr. Mark Rossow, LMCIT O:\WPDA TA \32l>>4S4\ClJll.!5GS.I.Tk . 7901 FLYING CLOlJD DRIVE, 1260.EoEN l'l<AnuE, MINNEsoTA 5SJ44-191~ TOTAL P.02 .- MFiY-06-1998 11:06 P.03 HOFF, BARRY & KUDERER PRoFESSIONAL AssocIATION ~C._. o. CQlJ.,,1.. I!'-. It\IIIuEIl :n- G. :a..al.Y. .IlL A\IU "- CAUJD 1J>-'" G_ MIIDIIDINc S'J'I:rHXJIf A. BAxn. t ItIWBIIILY B. K...... nk..-. (6U) !M1-!/:UO IlCIVCIAB J. Sam.rz I l~O .. N.J/IO.uM'rDD DI ~ May 6, 1998 +FAX (liU) 1I41-796ll '~APCT1"IIP.PtDIm... ~b""""""'.""" I I Dan Biersdorf BIERSDORF " CAMERON, P.A. 4100 MUltifoods Tower 33 S. sixth street Minneapolis, MN 55402 RE: Ki4w..~ ASDhalt Cornoration v. city ot Arden Bills Court File No: 62-Cl-96-013172 BRS No: 1101675 Our File No: 3200-054 Dear Dan: This will confirm our discussions of yesterday whereby you . indicated that your clients would accept, in full and! final settlement of the foregoing matter, $20,250.00. The matter ~ill be presented to the City Council for approval on May II, 199B. , You will find enclosed with this the settlement documents! which include a stipulation Of Dismissal, Proposed Order And Order For Judgment, and Release forms for Midwest Asphalt and Northdal/;t. You and your clients should execute those documents and return }hem to me. I will hold them in trust until such time as the citI makes payment of the $20,250.00. If the City Council does notpprove the settlement on Hay 11th, I will either return or destroy the documents which your clients have executed. I i One final matter, it is my understanding that you will be sending me a letter indicating that you are taking no portion lof the settlement amount for fees in this case, and that there can be a I single payee check, made out to Midwest Asphalt. As I expla~ned to you, if you are taking any portion of the fees. it is necessary that we have your Tax ID number and make appropriate reporting. ! .TA\J'2ID{lSol\JlllllUSQS.LTIl. 7901 FLYING CLOW J>JlIVE, #260.EDEI'i PlLwUE., ~A 55344-7914 MAY-06-1998 11:07 P.04 Kay 6, 1998 Kr. Dan Biersdorf . Page Two RE: Mi4.es~ Asohal~ corooration v. city or Arden Kills Court File No: 62-Cl-96-013172 BRS No: 1101675 Our File No: 3200-054 , If any of the foregoing is incorrect, or if you have questions, please give me a call. Otherwise, return the FULLY EXECUTED Releases and three (3) FULLY EXECUTED Stipulations Of Disfissal. We will take care of filing the Stipulation upon tendering payment to you. I : Sincerely, I 1 , GCH:baj cc: client Jerome P. Filla, Esq. . i I . i HOFf, B^"-IlY & KUOERl!ll, PA ATroR1<IlYS & C6w.'sll1.OU I i ! , ~JA'(-06-1998 11 :07 P.05 I STATE OF MINNESOTA I DISTRICT COURT . I COUNTY OF RAMSEY SECOND JUDICIAL DISTRICT I I I Midwest Aspha1t corporation, Case Type: Contract I , a Minnesota corporation, Court File No: 62-C1-96~0131.72 I Plaintiff, STIPULATION OP DISMISS~ WITH PREJUDICE. ORDER Pi VB. JUDGMEJiT AlfD JUDGMEJiT ! City of Arden Hills, a Minnesota municipal corporation. I Defendant. : I The undersigned, being fully authorized by their respective I clients, do hereby stipulate and agree that the foregoingjmatter I may be dismissed with prejUdice and on the merits without c~sts or I . disbursements to any party and that the Court may enter it~ Order I consistent with the same without . I further notlce or appearance by any party. , Dated: 1998 ! , , George C. Hoff (#45846)1 Attorney for Defendant t HOFF, BARRY & KUDERER, .A. suite 260 7901 Flying C10ud Drive Eden Prairie. KN 55344 (612) 941-9220 Dated: , 1998 Dan Biersdorf (/8187) Attorney for Plaintiff BIERSDORF & CAMERON, P.~. 4100 Hu1tifoods Tower j 33 South Sixth street Minneapolis, HN 55402 i I , O:\wPDATA.~\P'LEA.DJI'IlIcncrtY~"S'TP 1. I . I ! , ! ; , I MA'I-06-1998 11:07 P.06 I . ORDER FOR JUDGMENT i I Pursuant to the foregoing Stipulation of Dismissal with prejudice, IT IS HEREBY ORDERED that the above-entitled aC1ion be dismissed on its merits with prejudice and without costs ",nd I , disbursements to any of the parties. , , , LET JUDGMENT BE ENTERED ACCORDINGLY. i I , Dated: , 1998. Judge of District court I , , , I , , , , I I . , JtrDGMEllT i I , Pursuant to the foregoing stipulation and Order, I , , IT IS HEREBY ORDERED AND ADJUDGED that the above-e~titled action be, and the same hereby is, dismissed with prejUdiCel",nd on its merits and without costs and disbursements to any part~. ! , I , Witness the Honorable , one .bf the i I Judges of this Court at , this ____[day of , 1998. BY THE COURT (District Court Seal) Clerk of District Court I ; 2 . .. -..--. ~~Y-06-1998 11:07 P.07 i STATE OF MINNESOTA DISTRI9T COURT 4It COUNTY OF RAMSEY SECOND JUDICIAL ~STRICT I , I Midwest Asphalt Corporation, Case Type; Contract i a Minnesota corporation, Court File No; 62-C1-96i013172 1 . t' I P al.n l.ff, i RELJIlA8E OJ' CLAIMS : VB. I city of Arden HillS, a Minnesota municipal corporation, ; , Defendant. I i I Midwest Asphalt corporation, on behalf of itself, its agents, I employees and all subcontractors employed by it on the coun~y Road F Project in the City of Arden Hills, hereby releases and ~orever I discharges the City of Arden Hills from any and all claims wfich it has, or may have, of any kind or nature as of the date of this . Release. i FURTHER, Midwest Asphalt Corporation hereby agrees to ~efend, I indemnify and hold harmless the City of Arden Hills from ~ny and all claims which may be asserted by contractors, materiaimen or i suppliers who supplied, or purportedly supplied, labor or m~terial for the county Road F Project in the City of Arden Hills. I i i MIDWEST ASPHALT CORPORA~ION , I i ; , Date; , 1998. By; Its; O:\wPDATAI.11ffi.<ISoIPLllADINGIMIDW.sas.&EL 1 . i ! i ! --------- MAY-06-1998 11 :08 P.08 , , STATE OF MINNESOTA) . ) ss. I I COUNTY OF RAMSEY ) I ! This instrument was acknowledged before me on I I , 1998, by I as I of Midwest Asphalt Corporation, on behalf of said corporation. I ! NOTARY PUBLIC I j i i I j i , i ! ; I i I . 2 . ... ---------- - - -------- ~RY-06-1998 11:08 P.09 i , I STATE OF MINNESOTA DISTlU:C~ COURT . COUNTY OF RAMSEY SECOND JUDICIAL 0 STRICT I i Midwest Asphalt corporation, Case Type: Contract I , a Minnesota corporation, Court File No: 62-Cl-96~013172 ! , Plaintiff, I I RELEASE OP CLAIMS i VB. city of Arden Hills, a Minnesota municipal corporation, Defendant. I I I I Narthdale Construction Company, on behalf of itse~f, its aqents, employees and all subcontractors ell1ployed by it Ion the ! County Road F Project in the City of Arden HillS, hereby releases I and forever discharqes the city of Arden Hills from any lnd all . claims which it has, or may have, of any kind or nature as! of the I date of this Release. I FURTHER, Northdale construction company hereby aqlees to defend, indemnify and hold harmless the city of Arden Hil, s from I any and all claims which may be asserted by contrrctors, materialmen or suppliers who supplied, or purportedly S~Plied, labor or material for the County Road F Project in the I. of c~ty , I Arden Hills. I NORTHDALE CONSTRUCTION !COMPANY I , I DZlte: , 1998. By: i Its: ; I ! , o:\'\lIPDA TA 1l:lro-US4\1'\..lWl1NOl>i01l.l>8SC>5.1IllL I , ! 1. . i i i MAY-06-1S98 11:08 P.W STATE OF MINNESOTA) i . ) ss. i COUNTY OF RAMSEY ) ! ; This instrument vas acknowledged before me an i . 1.998. by , as . or ~thdale Construction Company. on behalf of said corporation. I I NOTARY PUBLIC i i I ! ; , I . /" 2 . TOTRL P.10 -------- -- -- --------------------