The URL can be used to link to this page

Home My WebLink AboutCCP 05-26-1998 FILE AGENDA . ARDEN HILLS CITY COUNCIL MEETING ARMY RESERVE CENTER - 4655 LEXINGTON A VENUE NORTH TUESDAY, MAY 26,1998,7:30 P.M. II NOTE II CHANGE OF DATE AND LOCATION THE REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY (EDA) HAS BEEN CANCELED 7:30 P.M. 1. Call to Order 7:30 P.M. 2. Approval of Meeting Agenda 7:30 P.M. 3. Presentation by Ramsey County, Final Highway 96/Highway 10 Design . 8:30 P.M. 4. Approval of Minutes a. May II, 1998 Regular Council Meeting b. May 18, 1998 Council Worksession 8:35 P.M. 5. Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar fonnat. There will be no separate discussion of these items, unless a Council member so requests, in which event, the item wilt be removed from the general order of husiness and considered separately in its normal sequence on the agenda. a. Claims and Payroll b. Probationary Appointment of Assistant to City AdministratQr, K~vin Ringwald c. Probationary Appointment of Community Development Director, Cindy Walsh d. Regular Employee Status, Receptionist, Janet Owens e. U.S. Fish and Wildlife Trail Agreement 8:40 P.M. 6. Public Comments This is an oppxtunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to aHow a more timely presentation. . -.---- .. ..'" f' , .~. ~J . t AGENDA - PAGE TWO ARDEN HILLS CITY COUNCIL MEETING . ARMY RESERVE CENTER - 4655 LEXINGTON A VENUE NORTH TUESDAY, MAY 26, 1998,7:30 P.M. 8:45 PM. 7. Unfinished and New Business a. Planning Cases 1. Case #97-24A, Arlyn Solberg, 3232 North Hamline Avenue, Variance 2. Case #98-13, Marlyn Tramm, 3180 - 3182 Cleveland Avenue, Zero Lot Line Lot Split/V ariances , Case #98-14, Ann Sturgeon, 3769 New Brighton Road, Lot Split J. 4. Case #98-15, McGuire's Sign-A-Rama, 1201 West County Road E, -. Special Use Permit 5. Case #98-12, City of Arden Hills, Zoning Ordinance Modifications, RV Parking and Billboards b. Revolving Loan Fund c. Final Pay Estimate, 1997 Street Improvement Project d. Pay Estimate #4, Lall1etli & Sons, Gateway Business District (Fourteenth Street) 10:00 P.M. 8. Administrator Comments 10:05 P.M. 9. Council Comments and CommitteelDepartment Activity Reports . IO:IOP.M. 10. Adjourn The above time may vary depending upon length of issue discussion I June Mcctinros .Iul\' Mcetinps I CASCELED Planning Commission 7:30 P.\1. July 1 Planning Commission 7:30P.M. JuneS Business Relalions '00 P\1. July 13 Councll Meeting 7:30P.M. Comminee . July 15 Business Development SoOOA.M. June 8 Councill\hcling. 7:30 Pu\f. Commirree June lS Council Workscssion ~:45 P."', July 16 Finance Committee 7:30 P.M. June ]7 Business Development 8:00 ......~1. July]6 Public Safety 7:30P.M. Commillee Commission . June-IS Fina.nce Comminee 7:30 P.\1. July 20 Council Worksession 4;~5 P.M. June 18 Public Safety 7:30 P.\l. July 27 Economic Development 7000 P.M. Commission AUlhority June 23 Parks & Recreation 7:00 P.\1. July 27 Council Meeting 7:30P.M. Commission July 28 Parks & Recreation 7000 P.M. Commission . June 29 Economic Development 7:00 P.\1. July 29 Newsletter Committee 6000 P.M. Authority June 19 Council Meeting PEND1NG Business Relalions 3:30P.M. i:30 P.:'\1. Comminee . flLt- . CITY OF ARDEN HILLS 'U.io: ~~QJ bR,,(1Y: MEMORANDUM DATE: May 26, 1998 TO: Mayor and City Council FROM: Terrance R. Post, City Accountant @ SUBJECT: Dale Hicks' Resignation Background Attached, the City Council will find the resignation of Dale Hicks as Councilmember for the City of Arden Hills. This resignation is effective June 30, 1998 The City Council has discussed this potential resignation, and indicated that it would like to declare that a vacancy exists, accept applications, and appoint an individual to serve the remainder of Council member Hicks' term through December 31,1998. Minnesota Statute 351.01 addresses the resignation ofa Councilmember. The attached . resolution is required to be adopted for the resignation to be official, and an appointment to be made. Recommendation The City Council may wish to adopt Resolution #98-42, Declaring that a Vacancy Exists as Councilmember. BF/sls - 051'261'98 10' 15 '5'6126243288 UI'M Agronomy Dpt ~~~ City of Arden Hi 1410011'001 . May 26, 1998 To: Arden Hills Mayor Dennis Probst From: Council member Dale Hicks Re: Resignation This note Is to inform you that I am resigning my elected city council position effective June 30.1998. The reason for my resignation is that I will be selling my house In Arden Hills and movIng from the City sometime during the summer months. I have appreciated the opportunity to serve the City of Arden Hills as a council member and especially the opportunity to work with this group of council members and the City staff. Thanks. . . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 98-42 A RESOLUTION DECLARING THAT A VACANCY EXISTS AS COUNCILMEMBER WHEREAS, Dale Hicks has submitted his resignation as an Arden Hills Councilmember effective on June 30, 1998; and WHEREAS, the Arden Hills City Council received the notice of resignation on May 26, 1998; and WHEREAS, the Council desires to fill the vacancy of Councilmember for the unexpired term. . NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: That a vacancy exists on the Arden Hills City Council tor the office of Councilmember for the unexpired term which is until December 31, 1998. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 26TH DAY OF MAY, 1998. DENNIS PROBST, MAYOR ATTEST: BRIAN FRlTSINGER, CITY ADMINISTRATOR . nLt CITY OF ARDEN HILLS DRt"fT . ARDEN HILLS CITY COUNCIL VACANCY Due to the resignation of Councilmember Dale Hicks, a vacancy currently exists on the Arden Hills City Council. The Mayor and City Council will appoint an Arden Hills resident to serve. The appointment term will extend through II :59 p.m., December 31, 1998. The Council vacancy will be filled at the next general election for City office in November 1998. If you are interested in being considered for this appointment, please contact the City at 633- 5676 for further information and application materials. Applications are due by Thursday, June 18, 1998, and should be sent to Arden Hills City Hall, 4364 West Round Lake Road, Arden Hills, MN 55112-5794. PUBLICATION REQUIREMENTS: AH/Shoreview Bulletin . (Please run as block notice on legal page) - Twice, 6/3 and 6/1 0/98 Cable Access I . ---.---.- ." 'r-T ,} ..... " . [,~.. i~~r APPLICATION FOR APPOINTMENT TO THE CITY COUNCIL THIS POSITION WILL BE FOR A COUNCILMEMBER AND WILL BE APPOINTED BY THE CITY COUNCIL. THE TERM WILL EXTEND THROUGH 11:59 P.M., DECEMBER 31, 1998. FULL NAME: ADDRESS: YEARS AT THIS YEARS YOU'VE LIVED ADDRESS: IN ARDEN HILLS: PHONE: (H) (W) (FAX) (E-Mail) . EDUCATION: HIGH SCHOOL: POST HIGH SCHOOL: MAJOR STUDY AREA: DEGREE(S) RECEIVED: EMPLOYMENT, OCCUPATION OR OTHER EXPERIENCE (QUALIFICATIONS & ACCOMPLISHMENTS) THAT WOULD ASSIST YOU IN PERFORMING THE FUNCTIONS OF AN ARDEN HILLS COUNCIL MEMBER: (PLEASE ATTACH RESUME, IF CURRENT AND AVAILABLE.) - . HAVE YOU EVER SERVED OR ARE YOU CURRENTLY SERVING ON A MUNICIPAL ADVISORY COMMITTEE? IF SO, PLEASE IDENTIFY. NAME OF COMMITTEE(S) YEARS OF SERVICE TO TO PLEASE STATE YOUR REASONS FOR WANTING TO SERVE AS AN ARDEN HILLS COUNCIL MEMBER: (PLEASE BE EXPLICIT.) MEETING SCHEDULE CONFLICTS THE CITY COUNCIL MEETS REGULARLY AT 7:30 P.M. ON THE 2ND AND 4TH MONDAY OF EACH MONTH. COUNCIL WORKSESSIONS ARE SCHEDULED ON THE THIRD MONDAY AT 4:45 P.M. SPECIAL MEETINGS MAY ALSO BE CALLED AS NEEDED. . AS A COUNCILMEMBER, YOU MAY ALSO BE APPOINTED AS A LIAISON TO ONE OR MORE MUNICIPAL ADVISORY COMMITTEES. PLEASE IDENTIFY ANY POTENTIAL SCHEDULING CONFLICTS YOU ANTICIPATE WHICH MIGHT IMPACT YOUR ABILITY TO ATTEND THESE MEETINGS. PLEASE ATTACH ANY OTHER PERTINENT INFORMATION. ALSO, LIST OTHER AREAS OF CIVIC, PROFESSIONAL & COMMUNITY INVOLVEMENT WHICH MAY BE APPLICABLE. SIGNATURE: DATE: THE CITY OF ARDEN HILLS IS COMMITTED TO THE POLICY THAT ALL PERSONS SHALL HAVE EQUAL ACCESS TO ITS PROGRAMS, FACILITIES, AND EMPLOYMENT WITHOUT REGARD TO RACE, CREED, COLOR, SEX, AGE, NATIONAL ORIGmHYSICAL ABILITY. Please return this form on or before Thursday, Ar. ['1-;998,4:30 p.m. to: City Hall/Allen: City Administrator City of Arden Hills 4364 West Rouud Lake Road Arden Hills, MN 55112 Telephoue: (612) 633-5676 - Fax: (612) 633-7839 M:\l!SERSISI !ElLA ICOUNCIL IRESOLUTI98-42. WPD . - - - OS/22/98 FRI 16:27 FAX 6126337839 City of Arden Hills I4i 001 *************************** *** ERROR TX REPORT *** *************************** TX FUNCTION WAS NOT COMPLETED TXlRX NO 0269 G.'b33 CONNECTION TEL 628"%+1: CONNECTION ID ST. TIME OS/22 16:26 USAGE T 00'00 PGS. SENT 0 RESULT NG #018 . . OS/22/98 FRI 16:20 FAX 6126337839 City of Arden Hills I4i 001 ********************* *** TX REPORT *** ********************* . TRANSMISSION OK TX/RX NO 0270 CONNECTION TEL 6339550 CONNECTION ID ST. TIME OS/22 16:19 USAGE T 00'46 PGS. SENT 2 RESULT OK . . -- ~- 05/22/98 FRI 16:21 FAX 6126337839 CIty of Arden Hills I4J 001 $******************** *** TX REPORT *** ********************* . TRANSIIISSION OK TX/RX NO 0271 CONNECTION TEL 6333846 CONNECTION ID ST, TIllE 05/22 16:20 USAGE T 01'24 PGS. SENT 2 RESlILT OK . . OS/22/98 FRI 16:24 FAX 6126337839 City of Arden Hills ~001 ********************* ... TX REPORT ... ********************* TRANSMISSION OK TX/RX NO 0272 CONNECTION TEL 4810551 CONNECTION ID ST. TIME OS/22 16:23 USAGE T 01'10 PGS. SENT 2 RESULT OK . . - __.. - u_ OS/22/98 FRI 16:26 FAX 6126337839 CIty of Arden HIlls I4i 001 ********************* .u TX REPORT ... ********************* TRANSMISSION OK TX/RX NO 0273 CONNECTION TEL 4821262 CONNECTION In ST, TIME OS/22 16:25 USAGE T 01'08 PGS, SENT 2 RESULT OK . . 05/22/98 FRI 16:11 FAX 6126337839 City of Arden Hills @001 ********************* *** TX REPORT *** ********************* TRANSMISSION OK TXlRX NO 0267 CONNECTION TEL 6461220 CONNECTION ID ST. TIME 05/22 16:09 USAGE T 01'25 PGS, SENT 3 RESULT OK . . OS/22/98 FRI 16:12 FAX 6126337839 CIty of Arden Hills I4I 001 ********************* ... TX REPORT ... ********************* TRANSMISSION OK TX/RX NO 0268 CONNECTION TEL 3701378 CON!\'ECTION ID ST. TIME OS/22 16:11 USAGE T 00'54 PGS, SENT 3 RESULT OK . . . CITY OF ARDEN HILLS COUNCIL MEETING . TUESDAY, MAY 26, 1998 7:30 P.M. WILL BE HELD AT THE ARMY RESERVE CENTER 4655 NORTH LEXINGTON A VENUE . - . CITY COUNCIL . MEETING -+ . ,.. - . CITY OF ARDEN HILLS MEMORANDUM DATE: May 22,1998 TO: Mayor and City Council FROM: Brian Fritsinger, City Administrat@ SUBJECT: Administrator Comments for the May 26, 1998 Council Meeting [I NOTE I[ CHANGE OF DATE AND LOCATION THE REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY (ED A) HAS BEEN CANCELED . 1. Presentation bv Ramsey County Ramsey County will be in attendance to present recommendations and options related to the improvements of Highway 1 a/Highway 96. Abutting property owners have been notified by the County, and are expected to attend. The City Council is asked to provide direction to Ramsey County so designs can be prepared for the improvements. 2. Approval of Minutes The City Council is asked to approve the Minutes ofthe May 11, 1998 Regular Council Meeting, and the May 18, 1998 Council Worksession. . 3, Consent Calendar a. Claims and Pavroll The City Council is asked to approve vendor claims in the amount of $113,723.63, and payroll for the period most recently ended. The COlillcil should notc payment to Midwest Asphalt in the amount of $11 ,250 for legal settlement; Bucher Environmental Services in the amount of$16,685.87 fortelevising sewer lines; and Miracle Recreation Equipment in the amount of$12,161.12 for playground equipment at Freeway Park. . - --------.- - ... Administrator Comments for the May 26, 1998 Council Meeting . Page Two Mav 22, 1998 b. Probationarv Appointment. Kevin Rin~ald The City Council is asked to approve the probationary appointment of Kevin Ringwald as the Assistant to the City Administrator. e. Probationary Appointment. Cindv Walsh The City Council is asked to approve the probationary appointment of Cindy Walsh as the Community Development Director. d. Reeular Employee Status. Janet Owens The City Council is asked to approve the appointment of Janet Owens as a regular employee of the City, based upon the completion of her probationary period. e. U.S. Fish and Wildlife A!!reemenl. Round Lake Trail The City Council is asked to accept the right-of-way permit and authorize the City Administrator to sign the contract and pay the monitoring fec. This action is related to efforts to construct the trail around Round Lake. 4. Unfinished and New Business a. Plannin!! Cases . 1. Case #97-24A. Variance The Planning Commission has recommended approval of Planning Case #97-24A, variance for a sideyard setback, 3232 North Hamline Avenue, Arlyn Solberg, for the house addition/three (3) feet when ten (10) feet is required, subject to the conditions identified by staff. 2. Case #98-13. Marlyn Tramm. Lot Slllit and Variances The Planning Commission has recommended approval of Planning Case #98-13, zero lot line lot split and variances, 3180-3182 Cleveland A v~ue, based on the findings of staff , and subject to staff identified conditions. The Commission further recommended a party wall agreement be recorded with the property. 3. Case #98-14. Lot Split The Planning Commission has recommended approval of Planning Case #98-14, lot split, 3769 New Brighton Road, Ann Sturgeon, subject to conditions indicatcd by staff. . -....-.--.--- - . Administrator Comments for the May 26, 1998 Council Meeting PageThree May 22, 1998 4. Case #98-15. McGuire's Sign-A-Rama. Spccial Usc Permit The Planning Commission has recommended approval of Planning Case #98-15, Special Use Permit (signage), 1201 West County Road E, Holiday Inn McGuires, subject to further understandings. 5. Case #98-12. Citv of Arden Hills. Zoning Ordinance Modifications The Planning Commission has recommended approval of several amendments to the Zoning Ordinance that address recreational vehicle parking and billboards. b. Revolving Loan Fund The City Council is asked to adopt guidelines for the City of Arden Hills Revolving Loan Fund (RLF). The EDA has previously adopted these guidelines, but the State has requested that this fund be managed by the City rather than the EDA c. Final Pay Estimatc. 1997 Strect Improvements The City Council is asked to approve the final payment for the 1997 Street . Improvement Project, and payment be made to Valley Paving, Inc. in the amount of $5,432.05 d. Pay Estimate #4. Lametti & Sons. Fourteenth Street (Gatewav Business District) The City Council is asked to approve Pay Estimate #4 for the Fourteenth Street Improvement Project, and payment be made to Lametti & Sons in the amount of $254,093.08. 5. Dcpartmcnt Report The City Council will find the department report enclosed for each of the various City Departments. Activities related to the Administration and Finance Departments-include: a. General Administration 1. City Hall Relocation Staff negotiated the lease to relocate City Hall, and spent the first half of the month working on this move. City Hall was closed two days for the move al}d set up. We are slowly working on organizing City Hall, and are now starting to work on the cable system and set up of the Council Chambers. . - Administrator Comments for the May 26, 1998 Council Meeting . PageFour May 22, 1998 The Council also authorized the change to summer hours beginning June 1. 2. New Citv Hall Staff met with the architcct to gct back on track with the design for the new facility. We'll keep on meeting on a regular basis, and put together a schedule for review of the plans by the City Council and Planning Commission. 3. Community Representations As City Administrator, I've attended a variety of meetings representing the City this past month. Among others, these have included Ramsey County Sheriffs Contract Group, Community Leaders, School District/City Managers, Planning Commission/Comprehensive Plan Update, and MCMA. 4. Finance Department The external auditors, Abdo Abdo Eick & Meyers, completed their fieldwork in conjunction with the examination for the year ended . December 31, 1997 on May 15, 1998. They expect to present the audit findings at the June 8, 1998 Council meeting. Preliminary operating results and fund balance information was included with this week's non- agenda packet. Accounting and Public Works personnel were trained last week by factory representatives in the use of the Badger Meter Trace Software. This software provides a temporary database link between the Banyon Utility Billing system and the Personal Interrogator (PI) for uploading and downloading of meter consumption files. . b. Committee Updates The City Administrator and Accountant also attended committee meetings of the Newsletter, Finance and I-35W Corridor Coalition. The Post Office notified the City that we need to begin publishing more copies of the newsletter in order to receive the bulk mailing rate for full saturation of homes and businesses il10ng the updated route system. . ~ . Administrator Comments for the May 26, 1998 Council Meeting Page Five May 22, 1998 c. Personnel Staff completed an update to the position description, and began review of the Senior Accounting Clerk applications. Three individuals were interviewed and background checks are now being conducted, The Associate Planner job description was completed, and we have advertised for the new position. To-date, 65 applications have been sent out. The closing on receipt of applications will be May 29, 1998. The Community Development Director and Assistant to the City Administrator position descriptions have been re-written as part of the staff reorganization process. Long-term disability insurance was finally implemented for non-union staff with benefit information being distributed to all employees. I attended the annual MCMA Conference that discussed balancing your work and personal life, and also attended a class at the U of M regarding Public Human . Resources. BF Isis . e @ ~ & ~~ . In. ~ MINUTES CITY OF ARDEN HILLS, MINNESOTA . CITY COUNCIL MEETING MAY 11, 1998 7:30 P.M. - NEW BRIGHTON CITY COUNCIL CHAMBERS CALL TO ORDERlROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:30 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Dale Hicks, Susan Keirn, and Paul Malone. Also prcsent wcre City Administrator, Brian Fritsinger; City Accountant, Terry Post; Public Works Superintendent, Dwayne Stafford; Parks and Recreation Director, Cindy Walsh; and Recording Secretary, Salima Khakoo. ADOPT AGENDA MOTION: Councilmember Aplikowski moved and Councilmember Hicks seconded a motion to adopt the agenda for the May 11, 1998, Regular City Council meeting as presented. The motion carried unanimously (5-0). . APPROVAL OF MINUTES A. April 13, 1998, Regular Council Meeting B. April 20, 1998 Council Worksession Minutcs C. April 27, 1998 Regular Council Meeting Councilmembers Malone and Aplikowski, and City Administrator, Brian Fritsinger, requested the following corrections to the April 13, 1998 Regular Council Meeting minutes: Page 3, paragraph 5, replace "prior written of' with "prior written consent of' Page 3, paragraph 7, replace "sets of three antennas" with "sets of panel antennas" and oelete rest of the sentence Page 4, paragraph I, replace "could" with "would" Page 4, paragraph 5, replace "as far back as possible" with "close to the bottom of the tank as possible" Page 4, paragraph 9, replace "higher than" with "higher on the water tower, for example, on the top instead of under the bowl, than" Page 4, paragraph 9, replace "because the proposed antennas function at a different frequency rate" with "allowed" Page 5, paragraph 2, replace "the location of the antennas would need to be altered" with "the applicant would be responsible for ensuring visibility" . Page 5, paragraph 5, replace "of' with "on" Page 5, paragraph 7, replace "They" with "Ramsey County" Page 6, paragraph 4, replace "that the article" with "that she believed the article" ~ 11\ ~~ . ARDEN HILLS CITY COUNCIL - MAY 11. 1998 Ul ~J 2 - Page 6. paragraph 4, replace "that the City" with "that she believed the City" Councilmember Malone and Mr. Fritsinger requested the following corrections to the April 20, . 1998 Council Worksession minutes: Page 2, paragraph 6, replace "items for" with "itcms in the facilitator's report for" Pagc 3, paragraph 6, replace "disciplinary sanction" with "managerial accountability" Coul1cilmember Malone and Mr. Fritsinger requested the following corrections to the April 27, 1998 Regular Council Meeting minutes: Page 3, paragraph 8, replace "damage" with "damage or collapsed" Page 5, paragraph 6, replace "frontage road" with "Interstate 694 frontage" Page 8, paragraph 3, delete "Mr. McGraw stated he is not going to beg for his funding" Page 10, paragraph L replace "The Arden Hills Fire Department" with "The Lake Johanna Volunteer Fire Department" Page 10, paragraph 10, replace "the EA W" with "the Wispark EA W" MOTION: Councilmember Keirn moved and Councilmember Aplikowski seconded a motion to approve the April 13, 1998, Regular Council Meeting, the April 20, 1998 Council Worksession Minutes, and the April 27, 1998 Regular Couneil Meeting as amended above. The motion earried unanimously (5-0). CONSENT CALENDAR . A. Claims and Payroll B. Newsletter Committee Appointment, Betty Mullin Councilmember Aplikowski suggested that the Newsletter Committee may want to diversify its mcmbership to include residents from various precincts. Councilmember Aplikowski stated that the original idea was to have representation from all precincts. Mayor Probst stated if Councilmembers knew of potential residents from the umepresented precincts who would want to serve on the Newsletter Committee, they should encourage there residents to join the Committee. MOTION: Councilmember Malone moved and Councilmember Keirn seeonded a motion to approve the Conscnt Calendar as listed above and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda. Thcre were no public comments. . ~ rDil\ ~~ ~ /.rj f;,j ARDEN HILLS CITY COUNCIL - MAY I I. 1998 3 . UNFINISHED Ai'lD NEW BUSINESS A. Purchase of Air Compressor Mr. Dwayne Stafford, Public Works Director, stated that the City of Arden Hills currently owns one Sullair brand portable air compressor, rated at 125 cubic feet per minute. CFM. This unit is approximately fifteen years old and has a history of mechanical problems. Typically, a compressor rated around 200 CFM would be suitable as an all around choice for Public Works type activities. Public Works had budgeted $13,000 for the replacement of this compressor with a 185 CFM model in 1998 and that amount would be adequate for that size unit. Mr. Stat10rd explained that the City of Arden Hills Park Director has asked that Public Works consider stepping up to a 250 CFM size which would enable Parks to blowout their irrigation systems with City-owned equipment. Currently, Parks rent a 250 CFM unit at $135 per day, for one day, to service Perry Park. If irrigation systems are added to Highway 96 and Round Lake Road, those rental fees could be in excess of $500 per year. Parks has agreed to provide funding for the difference in costs between a 185 and a 250 CFM unit, from monies budgeted for Parks equipment. Mr. Stafford stated that Staff recommends the $14,078,10 purchase ofa LeRoi 250 CFM . portable air compressor from Carlson Equipment Company. $13,000.00 of this purchase is a budgeted capital item from Parks Maintenance. Staff also seeks Council approval to place the current compressor at the State of Minnesota auction later this year. Mayor Probst asked Mr. Stafford to explain the reasons why Staff was recommending this particular air compressor. Mr. Stafford responded that crewmembers have evaluated the two low'est priced compressors and believe the LeRoi brand compressor is the best choice for the following reasons: 1. The Ingersol-Rand sales person from Aspen Equipment Company, the lowest bid, indicated Aspen holds the State of Minnesota Contract to provide compressors to the State and participating State Cooperative Purchasing Venture. Upon verification with the State, this was found to be inaccurate. 2. Upon visual inspection of both machines, several features stood out on the LeRoi brand machine which appear superior to the Ingersol-Rand compressor. The cooler for the oil and water are side by side. The LeRoi brand has a heavier axle and brackets as well as a better wiring system. , The City of Arden Hills has developed a good relationship with Carlson Equipment .J. Company, the LeRoi equipment distributor. . 4. The Cities of Roseville, Columbia Heights, Saint Paul and Blaine, have purchased LeRoi comprcssors rccently, Staff from Blaine and Roseville have expressed that they are pleased with the performance of the LeRoi compressor. -- iT ~j i!\ ~ ~ ~ l' if'J j ~ ARDEN HILLS CITY COUNCIL - MAY 1 I. 1998 4 Mayor Probst clarified that the Ingersol-Rand and the LeRoi were not comparable air compressors. The LeRoi brand had superior features and fit the needs of Staff. . MOTION: Councilmember Malone moved and Council member Aplikowski seconded a motion to approve the purchase of a LeRoi brand, 250 CFM portable air compressor from Carlson Equipment Company in the amoLmt of $14,078.1 0, and place the currcnt compressor at the State of Minnesota auction. The motion carried unanimously (5-0). B. Approval of Operations Transfers for 1997 Mr. Terrance Post, City Accountant, stated that the adopted 1997 Budget called for severai operating transfers betwcen funds. In Novembcr, 1997, the following budgeted operating transfers were booked: I. From General Fund No. 101 to Program Fund No. 226 $ 16,300.00 2. From General Fund No. 101 to Municipal Buildings No. 408 $118,750.00 ~ From Generai Fund No. !OI to Capital Equipment No. 411 $ 10,000.00 ~. 4. From General Fund No. 101 to Fire Equipment No. 412 $ 47,500.00 The total transfer amount is $192,550.00 Mr. Post explained in addition to these budgeted operating transfers, Staff recommends Council approval of the following operating transfer/debts payments, . A. In light of the positive financial performance of the General Fund, increase the operating transfer from General Fund No, 101 to Capital Equipment Fund No. 411 an additional $18,500.00 to a total of $28,500.00, which is the same level as prior years. B. Because of the Cleveland A venue bridge reconstruction delays, transfer 548,000_00 of levied funds from General Fund No. 101 to FIR Fund No. 501. These funds would then be transferred back from the PIR Fund to the General Fund at such a time when bridge funds would be required. - C. In light of the positive financial performance of the General Fund, transfer an additional $181,250.00 from General Fund No_ 101 to Municipal Building Fund No. 408. This action would be similar to the December 31, 1996 extraordinary operating transfer in the amount of $266,500.00. The result of this 1997 action would leave an approximate General Fund balance of$550,000 or approximately 24% of the budgeted 1997 expenditures. D. A $31,665.00 operating transfer from the Community Services Fund No. 225 to the Program Fund No. 226 was budgeted to subsidize the recreation program operating deficit. However, based upon positive Program Fund results, Staffrecommends reducing the transfer to $23,000.00. . -----...--...- ','"'I' iu' ,1\ ? ~ !W In\ 'c L 1,-..' . \,;.. c J ARDEN HILLS CITY COUNCIL - MAY II, 1998 5 E. During 1997, Fund No. 522 was closed and fund assets and liabilities were transferred . into the Economic Development Authority. The $324,999.88 liability to the PIR Fund for Kem Milling site project costs were split between TIF District #1 -$99,999.88; and TIF District #2 -$225,000.00. StatTrecommends a debt payment in the amount of $39,999.88 from Fund No. 703, TIF District #1, to PIR Fund No. 501. The result of this action would leave an EDA December 31, 1997, liability to the PIR Fund for Kem Milling project costs of $285,000.00. F. TIF District #2, Round Lake Office, incurred significant Gateway development costs during 1997. Since bonds for these public improvements were not issued until 1998, Fund No. 704 has a need for short-term financing. Staff recommends a $200,000.00 cash advance from the PIR Fund No. 501 to TIF District #2 Fund No. 704 in the amount of $200,000.00. This liability will be repaid to the PIR Fund in 1998. Mr. Post stated that if Council agrees with Staff recommendations A through F, they should authorize StatTto book such transactions as of December 31, 1997. Councilmember Malone inquired if the previously referred transfer numbers I through 4 were booked in November, 1997. Mr. Post stated that was correct. Councilmember Malone inquired if the EDA realized more from the bond sale than was expected. Mr. Post stated that the issuance costs were lower than expected and there was a small accrued interest factor. . MOTION: Councilmember Hicks moved and Councilmember Malone seconded a motion to approve the operating transfers between funds, as outlined in the City Accountant's memo of May 8, 1998. The motion earried unanimously (5-0). C. Midwest Asphalt Settlement Mr. Fritsinger explained that the City has been proceeding in litigation with Midwest Asphalt Corporation over the past two years. The case was tried in November of 1997 with the judge issuing his findings in February of 1998. . Mr. Fritsinger explained that the Order issued by the judge dismissed the bulk of claims made by Midwest Asphalt. The only claim that was allowed to go forward was a limited "quantum merit" claim. The judge held that the claim is limited to only those increased costs ",'hich are attributable solely to the delay in utility work; and which can be shown to have been directly covered by that delay; and from no cause attributable to the utility companies, or the nature and extent of the utilities. As part of the Order, the judge seheduled a pretrial settlement conference on April 15, 1998. Since this date, Staff has been negotiating a settlement with Midwest Asphalt. The League of Minnesota Cities Insurance Trust has also been part of these negotiations, as it is willing to . contribute to such a settlement. Mr. Fritsinger stated that the plaintiff, Midwest Asphalt Corporation, has made a settlement proposal of $20,250, $11,500 paid by the City of Arden Hills and $9,000 paid by the League of r;:, :J~ lA' ~~ Y '''I :Pi lr~ J ARDEN HILLS CITY COUNCIL - MA Y 11. 1998 u L"j 6 . Minnesota Cities Insurance Trust, to resolve the case and avoid going to trial. Staff recommends acceptance of the settlement offer. Mayor Probst inquired if the City would be responsible for 100% of the liability ifit chose to . proceed with the trail. Mr. Fritsinger stated that the City would be responsible for all costs. Mayor Probst asked Mr. Fritsinger ifit is likely that the court would grant some monetary compensation to the Plaintiff. Mr. Fritsinger stated that he believed the court would award some funds. Councilmember Hicks inquired if the City had incurred some legal costs. Mr. Fritsinger responded that a cost of about $1,000 was incurred. Mayor Probst stated that the City has incurred some legal expenses and this case has been a distraction for Staff. Councilmember Aplikowski agreed with Mayor Probst. Couneilmember Hicks stated that the settlement offer is lower than he had expected. Mayor Probst suggested that Staff investigate remedies to recover any settlement expenses. MOTION: Couneilmember Hicks moved and Councilmember Keirn seconded a motion to approve the settlement proposal by the plaintiff, Midwest Asphalt Corporation, in the sum of $20,250, $11,250 paid by the City of Arden Hills and $9,000 paid by the League of Minnesota Cities Insurancc Trust, subject to the recommendations . of Attorney Hoff as outlined in thc Staff memorandum dated, May 6, 1998. The motion carried unanimously (5-0). ADMINISTRATOR COMMENTS Mr. Fritsinger stated new keys arc available for Councilmembers for the new City Hall facility. Councilmembers were asked to enter through the front (north) door. Mayor Probst inquired if the Councilmembers' old security codes were still active. Mr. Fritsinger stated the codes are active. . COUNCIL COMMENTS Councilmember Hicks asked Mr. Fritsinger about drainage easements, Mr. Fritsingertesponded that the area in question is part of the drainage easement. Mr. Stafford has informed the individual about this and the City will be evaluating all of the drainage ditches within the City for maintenance needs, Mr. Stafford has put together a letter of response to the particular individual. Councilmember Aplikowski publicly thanked Mr. Dave Winkel for 20 years of service to the City. Councilmember Keirn acknowledged that Cindy Walsh was presented with a Community . Recreation Education A ward by Independent School District No. 621. G' -, :::; ';;J ,I ~ \ Q~ .Ii !? ~ ~) lr~ lFJ U ARDEN HILLS CITY COUNCIL - MAY II, 1998 7 Mayor Probst stated the 1996 State Auditors Ot1ice data was sent to him recently and inquired . why the 1996 information was being sent in a tardy fashion. Mr. Post responded that the City received the data in May, 1998. Mayor Probst announced that Mr. Fritsinger and the City were awarded with certificates at a recent TCAAP restoration ceremony. The restoration and clean up is scheduled for completion in 2002, ADJOURN MOTION: Councilmember Malone moved and Councilmember Keirn seconded a motion to adjourn the meeting at 8:27 p.m, The motion carried unanimously (5-0). Dennis Probst Brian Fritsinger Mayor City Administrator NOTICE OF MEETINGS The next regular City Council meeting will be held Tuesday, May 26, 1998, at 7:30 p.m. at the Army Reserve Center. . . . - - DR/~rT MINUTES e CITY OF ARDEN HILLS, MINNESOTA WORKSESSION MONDAY, MAY 18, 1998 4:45 P.M. - ARMY RESERVE CENTER, 4655 LEXINGTON A VENUE NORTH CALL TO ORDER Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the City Council Worksession at 4:55 p.m. Present were Councilmembers Dale Hicks and Paul Malone; City Administrator, Brian Fritsinger; Community Development Director, Kevin Ringwald; Public Works Superintendent, Dwayne Stafford; City Accountant, Terrance Post; and Administrative Secretary, Sheila Stowell. Councilmember Aplikowski arrived at 4:56 p.m. and Councilmember Keirn arrived at 4:57 p.m. Parks and Recreation Director, Cindy Walsh arrived at 5:15 p.m. APPRO V AL OF MEETING AGENDA MOTION: Councilmember Malone moved and Councilmember Hicks seconded a motion to approve the meeting agenda for the May 18, 1998 Worksession. The motion carried unanimously (3-0). CITY ISSUES - SHORT TERM . a. 1999 Budget. CIP Review bv Department City Administrator Fritsinger introduced the draft proposed 1999 capital budget summary as prepared by department, and City Accountant Post reviewed the various functional items. Discussion items included City hall photo copier replacement/leasing and the possible need for two machines; City Hall construction; maintenance facility design, planning and construction; proposed monument sign; sewer vacuum unit; maintenance facility fencing; various proposed street construction projects; Cleveland A venue bridge reconstruction and proposed cost-sharing with the City of New Brighton; remote residential meter installation and manpower requireUJ,ents for this project; drainage at Arden Manor Mobile Home Park as it affects upkeep of the dedicated park area; and pending railroad property acquisition in the Gateway Business District. Ms. Walsh explained she would have a five-year Park Fund capital plan available at a future Council Worksession following input from the Parks and Recreation Commission at their upcoming meeting. Further discussion included the Economic Developmcnt Authority, Tax Increment Financing rcvenues, and property acquisition; levy limits yet to be established; Ramsey County Sheriff s Department budget; the fact that no reconstruction work was scheduled for 1999 in conjunction e with the Pavement Management Plan and engineering recommendations on various streets. - DRAFT - ARDEN HILLS CITY COUNCIL WORKSESSION - MAY 18. 1998 2 . It was the consensus of the Councilmembers that timely notice bc given to residents of future street improvements regarding whether or not their street is scheduled for reconstruction in 1999, or will be scheduled in 2000. Staff was directed to continue fine tuning the first cut of the CIP as it relates to the 1999 Budget preparation. b. Ordinance Revision for Utility Billings Mr. Post discussed potential changes to Arden Hills City Code 28-57 related to a change in utility billings. Staff was recommending that, with new meters being installed, City code be revised to accommodatc staggered utility billings to accommodate manpower resources and cash flow, and the procedure for application oflate charges be revised. Staff was directed to proceed accordingly, and prepare an ordinance for Council action. CITY ISSUES - LONG TERM Mr. Fritsinger informed Council members that, due to the storm-related clean up in Shoreview, representatives of the Lake Johanna Volunteer Fire Department were unable to attend tonight's . Worksession as previously schedulcd, The Fire Department's prcscntation was tentatively rescheduled for the June, 1998 Worksession. MISCELLANEOUS ITEMS Storm Damage. City of Shoreview Mr. Fritsinger stated he had been in continual contact with City of Shoreview officials since the storm on Friday, May 1St", and had attended their emergency management meeting Saturday morning, May 16th, Mr. Fritsinger informed Councilmembers that Arden Hills was providing manpower and equipment resources from the City's Public Works and Parks Departments, aiong with services being provided by Mr. Scherbel, the City's Building Official. Publie Works Department Mr. Stafford further reported on assistance being provided for storm damage clean up in the City of Shorcview. Comprehensive Plan Update Mr. Fritsinger reminded Councilmembers ofthe upcoming Comprehensive Plan update meeting scheduled for Wednesday, May 20th, and encouraged City Councilmembersto attend and provide . input. DRAFT ARDEN HILLS CITY COUNCIL WORKSESSION - MAY 18. 1998 , j . Citv Hall Security System Mr. Fritsiuger provided information on the City Hall security system, as prepared by Mr. Stafford. Councilmember Contact Mr. Fritsinger requested clarification regarding the preferred contact numbers to be given residents by way of an upcoming issue of the City's newsletter. Councilmembers Aplikowski and Malone, and Mayor Probst indicated they could be contacted at their place of business. Council member Comments Councilmember Hicks stated he appreciated the staff response to Ms. Tolbert's letter for the record. Councilmember Aplikowski indicated she would be unable to attend the June 29th and July 13'h Council meetings due to her impending surgery. . Councilmember Malone indicated he would be unable to attend the June 8''' Council meeting. Midwest ASl,lhalt Paving Settlement Mayor Probst directed staff to construct a letter to be sent to Howard R. Green in an attempt to advise the City's former engineer that the City has reached closure on the County Road F construetion project, suggesting they may wish to participate in a financial capacity. TCAAP Mayor Probst suggested the Council begin to establish a priority list for various project~_ rela;ed to TCAAP to determine how Councilmembers wished to approach specific projects. Mayor Probst addressed outstanding issues including, ajoint maintenance facility; Highway 96 construction from Lexington Avenue to Highway 8; the Highway 10 and 96 and 1-35W and Highway 96 interchanges and respective scheduling; current residents and future development near the Highways 10 and 96 interchange; recent building demolition and pending residential developmcnt; retrocession; County Road I development; City of Shoreview discussions and Wispark Development; joint athletic facilities; Alliant Techsystems and their proposed consolidation; and utilities (water, sewer, treatment plants, etc.). . Mayor Probst stated that, since all the issues were inter-related, the Council needed to determine from a policy standpoint which items were a priority to provide direction to staff. DRAFT "- ARDEN HILLS CITY COUNCIL WORKSESSION - MAY 18. 1998 4 . Mr. Fritsinger suggested that time be allotted at the June I51h Worksession to discuss those items in depth, as the issues related to recent Retreat discussions, the Associate Planner position coming on board, and Kevin's new roie as Assistant to the City Administrator and project status. It was the consensus of the staff that with the reorganization of staff, more time and focus would be available for the City to become more aggressive in TCAAP issues. Council Vacancy With the upcoming change of residency of Council member Hicks, discussion ensued regarding the process Councilmembers wished to pursue in appointing a successor to fill his ternl until the November, 1998 General Election. It was the consensus of the Council, and staff was directed, to prepare advertising and applications for public notice, with Councilmembers making the appointment upon the written resignation of Council member Hicks. It was anticipated that Councilmember Hicks would resign the end of June, with the appointee taking office July I ", to allow adequate time for advertising, notice and filling of the vacancy. Counciimember Aplikowski stated she would prefer to have Councilmember Hicks stay on the . Council as long as possible, and then have a four-member Council until the General Election. It was the consensus of remaining Councilmembers that a full, five-member Council was needed. Mavor Commcnts Mayor Probst stated he sees the City becoming more involved in future school board issues, with the school board looking to the City for leadership on various issues. ADJOURN MOTION: Councilmember Malone moved and Councilmember Hicks seconded a motion to adjourn the meeting at 6:40 p.m. The motion carried unanimously (5-0). . ... CITY OF ARDEN HILLS PAGE 1 OF3 ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT OS/26/98 COUNCIL MEETING . ClAIMS PAID SINCE LAST COUNCIL MEETING (05/11/98) i CK.# I CK. DATE : VEl'{pO~ ._--~ I AMOUNT r COMMENTS _m_' _..~ _ Ii i -- I' 14003 05/12/98 Buchen Environmental Services I 16.685.87 1998 Clean and Televise Sewer Lines PavE<tHI:i 14004 05113/98 Lake CountrY Service Cooperative 6.953.70 Insurance Coverage, May & June b 14005 05/1:i/98 Postmaster. St. Paul 900.00 Permit #1962 Replenish Account I 14006 __Q~I13!98 ! Midwest Asphaft-c:orporation 11.250.00 Legal Settlement oer 5/11/98 C-.-C.'.allthorization ---~-- 14007 05113/98 Marv 10 MacDonald 956.00 Contract Secretary. 4/17 5/8 --,-"" 14008 05/15/98 P.E.R.A. 2.792.75 Second Mav Payroll 1400~IJl5/15/98 leMA Retirement Trust 457 1.944.97, Second May Payroll 14010 05/15/98 I State Capitol Credit Union ~1.214.361 Seco~_~..M.~Y Payroll ~14QIL 05/15/98 LV.a.E.l.ocaI49 ..-- 175.00' Second May Payroll 14012 --05/15/98 P.E.RA. - Insurance 45.00' Second Mav Payroll 14013 05/15/98 United W-a~;-oTtheMS~t. Paul Area 20.00' Second May Payroll 14014 05/15/98 Treasurer o[Minncsota 2.688.04, Building Permit Surchargcs.1Q98 14015 05/19/98 United States Postal Service 400.00, Posta"" Pitney Bowes 14016 05/19198 Joseph Mooney 151.98! Medical Reimbursement 14017 05/19}98 Midwest Asvhalt COrD. 575.17 i Road Materials , , !: _..~_. - ii ;1 --.,.- " II ----. I - -~ i I, , i I 'i I I i i i r i I " - ~~ Il .- Ii Subtotal - Paid CI31ms 48,752.84 il ~'" ',",m._ 'mm. Aoo" - 48.752.84 I Add Unpaid Claims, Page 3 of 3 - i 64.970.79, Total Accounts Payable Claims 113.723.631 I for Council Approval. OS/26/98 - i l Note: Checks for unpaid claims totaling 574,080.08 were mailed on May 12tb. 1998 after approval at the May 11th Council Meeting. They were check numbers 13931-14002. This sequence corresponds to unpaid temporary numbers . Tl - T72. Check numbers 13929-13930 were used for alignment. CLAL\lSl, I-I~ 4 CITY OF ARDEN HILLS PAGE 2 OF 3 ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED ^ 'I' 05/11/98 COUNCIL MEETING . UNPAID CLAIM;S REGISTER: I TEMP #: ) CK.)~ATE 'I VENDOR_ ~--- _...n__ _ ____ ::J i AMOUNT ! COMMENTS --,-" i ._-, ~~ " m~ _",..,~I T01 OS/27/98- Accountemps _00~1~414:bO-1e[n ra S':-1\cctg Clerk. 4/27 - 5/8 i T02 OS/27/98 Accurate Press. Inc. 326.96 Move R -ers for Citv Hall-4364 RLR Location I T03 05/27/98 AMB Pro er Co~oration 4.184.16 City lIall-5198 Rent & 5198 Gen:'Operating Ex . T04 OS/27/98 Americap Medical Security 0_ 0,,0 --560.03 June Insurance T05 , OS/27/98 Aneom Communications. Inc. 1.003.87 ?-:-~~ay:B.adio- Truck #l11/Antenna -City H.all , T06 , OS/27/98 AnoJ<a Hennepin Te"chnical __ 5S~OO, Trench & Excavate }~I2l!ng- Mooney & Schifsky T07 05127/98 Architectural Alliance 5,192.65, New Cit, Hall Desi"n Fee. 2/28-3/27 ! T08 05127198 I Arden Hills Tire & Service Center 332.1IJ i Tires for Truck #109 , T09 05127/98 'Jennifer Boltman 638.00 Instruction Fee, IIop N Tots and Dance Classes TlO 1 OS/27/98 Bradley & Keike. P.A. 762,50 ~ Professional Services Apri] Tl1 OS/27/98 I Lu Ann Brunn 200.00 ~~Lty.r~~11 Janitorial Services 05198 Tl2 05(27/98 Elizabeth Burauest 22.00 Fee Refund - Shrine Circus Tri T13 i 05(27/98 Lvnn Burwell 748.00 Instruction Fee. Hoo N Tots and Dance Classes T14 05(27/98 Cady Communications. Inc. 4.253:47 Move T elrad Phone System to 4364 RLR Tl5 05(27/98 Carlson Eguipmcnt Co. 259.06 Supplies Pubiic \Yorks and Parks Tl6 05!i7/98 Co~puter Citv 14951 Batterv Pack for Laptgp Computer Tl7 OS/27/98 Comer Mar_~ing Company 11854 Stamos w/Citv Hall Address - 4364 RLR 1-_ Tl8 OS/27/98 Ear! F. Andersen. Inc. 1,031.07 Safety Linc Jackets and Streen Signs I: Tl9 05127/98 Fra-Qor Black Dirt & Recycle 162.94 Dirt to Repair Plow Damage ,,--- il T20 05(27/98 Frattallone's Hardware. Inc. - 143.44 April Purchases I' - T21 05127/98 Gopher Sport 280.95 Equip. for Sports Programs 'r--n2 05(27/98 I Gopher State One-Call. Inc. I 13650' Anril Service T23 05(27/98 W.W. Grainger, Inc. 36.93 V-Belt for Roof Vents ._~ T24 , 05(27/98 Heiny Rentals. Inc. _. 252.19 AUP'er Rental - RMS Plus S'ware and Training per CIl Meter Bid T25 05(27/98 Hvdro Supp]v Company 5.841.96 T26 05(27/98 I.U.O.E. Local 49 Benefit Fund 5,850.00 Insurance. June AU2:ust T27 05(27/98 Independent Sports Network 1.35050 Softball Umpiring. 4/27 5/14 T28 05(27/98 Insty-Prints 88.18 Final Reads Documentation Fanus T29 05(27/98 Kath Auto Parts 10058 Repair Parts. Truck #106 & #)07 DO OS/27/98 Lillie Suburban Nev,.'Spapers 585.00 Adv. for Associate Planner, 5/11 i D1 OS/27/98 McCollister & Co. --25T.79 Motor Oil and Transmission Auid I D2 05(27/98 J McCombs Frank Roos Associates 2.651.50 April Services COOlprehensive Plan Undate Ii D3 05(27/98 Medtox Laboratories - , 92.00 Testin'2: Program I '. D4 05(27/98 Minncsota Mutual Life , 495.20 June Insurance !! T35 05(27/98 Miracle Recreation Equioment Co. 12,161.12 Playground Equipment Freeway Park D6 05(27/98 Minnesota Recreation & Park Association 300.00 MembershiD Dues - \Valsh and Petersen T37 05(27/98 Natalc's Caffe, Tnc, 70.00 \Vork Session Refreshments. 5/18 T38 05(27/98 NewMech Companies, Inc. 5.75 Refund ofOvercharee on Permit Fee T39 05(27/98 North Metro Inspection, Inc. 830.80 Electrical Insoections Aoril T40 05(27/98 Northem 63.87 Red Cross Boxes T41 05(27/98 Northern States Power ComElTIv . 433.97 Current Invoices T42 05(27/98 Peterson. Fram & Bergman, P.A. 2.495.41 Legal Services April , -1'43 4.757.69 Prose/?_ution Fees - April ;1 05(27/98 i-Kevin Pollari 11.20 Refund of "Painting Plus" Fee il ~I44 05(27/98 i Ramsey County 88750 Special Assessments County. Admin. Fee 1'45 05(27/98 I Rent All Minnesota, Inc. 242.75 Stumo Grinder Rental , Ii T46 05(27/98 Rotarv Club of Arden Hills/Shorev;ew Dues and Meetings.1Q98 - F~ 139.50 Ci 05(27/98 Sam's Club 68.07 Trash Bags l 110.43 Tire for Truck #107 176.69 Eel,! Hunt Supplies -'-U"btola] - U~paid Claims _- -- --""62;3s5:33r I, Ct"'I)oj~I. 66~JlI ~ - CITY OF ARDEN HILLS PAGE' GF' ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 05/11/98 COUNCIL MEETING . UNPAID CLAIMS REGISTER: I' TEMP ,r! CK. DATI;.J VENDOR AMOUNT T COMMENTS ------,1 I _ -~, 1'48 05(27/98' Serco Laboratories 1 319.00 fWaterTests May -~I 1'49 05(27/98 Software Tailors 102.781 Computer Cables . _ ' T50 05(27/98 Star Tribunc 1.053.50 Adv. for Associate Planner. 5/10 & 5/17 ii T51 OS/27/98 Stenningstone Theatre 180.00 Creative Dramatics, One Session T52 OS/27/98 The Bainev GrouP. Inc. - - - 345.00 Meeting Room Platform City Hall. 436'1R~ I T53 ,05(27/98 Timesaver Off Site Secretarial 143.75 City Council - 04/27 I 145.00 Planning Commission - 05/06 :: _ I 96.25 City Council - 05/11 _ liT54 I OS/27/98 West Weld 200.18 Misc. Shop SUl'l'Ees I I : Subtotal. Page 30f3 --- 2.585.4611 1 Page 20f3 Brought Forward - 62,385.33 LIotal Unpaid Claims 64,970.791 . . ~ t:88i;;~:i 888:~ 0!"1~ 888888 3 o ~I 0 01 ~ ~ S 0 0 0 i..... ~ S ~ 0 0 0 0 0 d il . ;; ~I :.~;l Ii;';:: ~ a: "'i 1 Ii c:- ~I 1 _ -' UI :.> 'I~~I-~~ ~~o.. -~" ~ooo8'" II_~~N~' 11~O-~ ~ q ~ ~ ~ ~ ~ ~~ ~,Q ~ ~ ~ ~.~ ~ ~ ~ ~I.~:....' ~ ~ ~ ~ . .' .... It) 0'\ oolll'i 0"\.... l'" iN It', '<t d v l'" 0"\ NOr.: v 0\ t"\ .,-,1 .' ,..., N 0. ~ ~I l'" It', 00 .... M G ~ ~.~ ,..., 00 A .... 00 .... N _I. 00 It', ~ ("I,~. v 00 GOO"" Q) ::ell ;r :31 ~ v ~ .... -I C'l :1:3 ~ ~ '~ j ~ ~ d ~i~' '.' diM ~ : v 0) '( I ' , ,...._N N: N t- in I I.. I ! '" I I !::. en! I ! III Zi I Ii.! I o o. I .0" !....I ~! l::: S c :=:t:l[ CD u! .~ A ~ ~ ,~ r"' !..@ 8, < * ~: I ~ .5 0 ~ ,~3 u g '5 ~i '-' " ~ I- Q: I <\.l < ~ 0 t:: ..;J' ,~ ~ . <( ~: i ~ 0:: J ~ ~:.o ~ ;; i :r:: <\.l ] g 0; 0 ~ ..... O ~, ,q" ~ I:! " '-- " . ,:: 1 Cl ""' - '^@) ...., ' ... ..... ?i.....:::l :::... .- "'" ' ...... ~! ~: Cf.l U 1"1 ~ ';:< u ~ ~ :):; ~ (-< - ~! .... < ~ @ e en ~::.o ,~: ~ ;; ~ "'g x ~ o:::l -::: iR ~ :a] - i;> E.... ('j .::: ..;.:r' ~: ro.s :::l ;< 0.. 10-0 ~ ........ -< :< ~ e ...... ~ ... _" '" u . ~..'I. r .. I ",I f-o f-o u u!" <: <: <: 0: :E B 0 = 0: ,,=':: .'l:: ~ ~ ....p .., ~ ~ - iJ iJ ,ol::j ...... ...... ..... .....i. CI'l V) <.Il :.ll' .;:! '" CIJ = I 0 lJ .... _ ~. .... ~ 'U ..... o ;;a ~ Vl ~ ~H~ ~ '"'" """ ~ ;:.. ~ ~ ell 2 .:: 0.. ~ ~; t-- zOo.. e""'I ::... 0 ,....l z ~ ~ ~rnIr [[] CD [[]] Ii Ii Ii I . I :',: .: I "=I ~ ~ .,,; 6 _ ;; ,> I ! ~ e ;> ~ ~ E::; .~ . <Xl .,.... " I' .~ 0 ~..., I 0" al ...,......~ " "10. "'" ~ ~ :-: C i:i E e 0 == s I . _ '" >. ...Jet:) ~ ,g ~'.::l8o 00 .g'~~:Cf;!..s '" ...J 0" ~ ~ ~ g 0 lr\ ~ ~ 5 Q...~ II 11 '" .:.l !)(l 0 O .......:: a ::l: '" .;:! 8 .-I I I I '" S 0 [.!l'~ I.!:! l; .t!:l Il) e2 ;> ~ :;a:$'E~ >8": (I).... ",CI'J'S!:IiJ a: 0 ...{.. = '< .. ... ~ .:= "0 "0 ';:;I l:l.... ~ . <: ~ I ~ .~ .,8 0/} ... ..l:l ..c..c (/J C I:: Q ..l:l.c= c .::.:..c .D- c >- 0 ..... '3,. II " "",,,,,,,,, "". ". "II" " '~ <( _ ,:.... U v QC) ""' <0 tI) VI CI'l "".... <t'; 6' >l; 6' ..... o::l p.. c..~E 'I' 8 888 11 >- Ln:C Ii ~ ~ C'"i"<f ~ oCt: ~ i ' . 8 ' 8' I' ~ 8 8 8 8 8 8 . 8 8 8' 0 I' !l!l !l ' !l N !l!l ~ !l . ~ 0" .'.' ....~~ :.. :.. d :.. d II :'-..0 d d d d d .::) :;.. d d d:" ,,0 :.. (: I .!i :::' .... .... 00 .... "" .... "'" ro 00 co 00 00 00 ;.>- <0 00 QC);;o. ('.l ~ '" II> '" o ,:,.:-:: oN N N I IoN N N N E ; '"C Z >- . I./;' '" - ~ ~ 8 0 ~ 0'1' ~ v 0 v ""' ~ ~ ~ 00 00 0 ~ ~ N 00 ~ ~ N ..... M . ~ O \0 .....t"'-C'I t'-Vl Mf"NNOCl<"l\QM\QN"..,t-O Q\Vl V'l "08", ~ ~ ~ d ~ ~ ~I ~ ~ ~ ~ ~ lr\ ~ ..0 ~ ~ ~ lr\ lr\ ~ d ~ ~ rl ~ "~ .~ Q.. WI ~....., 0"""'" (':1\0 ('1\00:'\10..... f'1\Ooo8.....'<:Goo""~o Co......::; U~ ~ '""". r-- \0 .....,.." 00""...... ooq....OO\QOO .N............t;o............. .\rl '.:lr>.l~ llJ .~ Z...... .................. Vl ~ :: (/JCO ~ e.~l! _ <<l 0.. <<l ~ ~ 3 ~ ~ ~ 8 ~ ~ ~ ~ ~ ~ $ ~ ~ ~ ~ 8 g g ~ ~ g ~ . g ~ ~ ~ ~ ~ 8 d ~ .2 ~ ~ ~ M ~ ~ ~ NI~ N ~ ~ ~ ~ 3 ~ ~ ~ ~ ~ ~ ~ o V)C\.~~oo I~"" Ir~N.~t'-.~~~iEtt1......OC:'(<1......NI"":............ !.;! .~E-<~ =: ("{ ...... ...... ...... N ...... ...... ...... ...... ...... ...... ...... ...... ...... ...... ...... .... N:S .!:! E:: .... 0 e: '" ..... I ~ 1:1 g 2 ~ C"l 'u '7 I I ~ -" ~ -0 ~ l; , ... - I;l ::" J::]~ (/J :E -;: '" I .~e ...J <: - ~ = I 5r~ ...J. 0 .D""':I.l u ;:::t Z c C '0 .a ~.c g >..5 ~ d I -g';;.~ I ~.~ .;: <; ~ ~ ~ ~ -a. ~ ~ 0 ~ ~ <.-,~..c~ I)QUE~E-c.g:J:: .\ ;1:-=] ? ~ _ ~ 1-0 ~ - c:: . 0 c . 0 " I.... .. 0 o ~ ~ ~ ~ (I -e:= E- 0 .:: -0"1 ~ ~ a Vl~ .s "'" ~ ~ ~ e ..c:: .c ~ 1i ~ ;.~.!i ~ ~' 1:.=~~~ ~~ ~3~gE;~~,::g~.g~~~~~ ,0 ~ oCt: ~ >~O:~~O '"~ :Eo:~:E.~~~"'W~NQ~'"~O ~. . ~ ~o <l ~ @I ~ ~ ~ ~ ~ 8 @ 8 <1 8 ~! II ~ 8 ~ Z 1l ~ ~ ~ ~ ~ ~ z ~ ~ N N N N N (<1 ~ M g ~ g M1 S ~ ~ ~ ~ ~ .,.. ~ .,.. .,.. ~ >- . .. <: f- lioiloj S;;ij::):: m...l~ ~;s;=:f:l;:;~rl~.....-O~~f,\~;::~~ ~~ ~ V) V) V) ~ ~ V) V) V) V) V) V) V) V) V) ~ ~ V) V) V) V) V) V) V) O-CJ.z V) V) V> or......., V)....... ....... V> v:L~ V) ....... ......, V) ....... ...., ....... V) ......, ..... V) ...., V) ... CITY OF ARDEN HILLS . MEMORANDUM DATE: May 18, 1998 TO: Maynr and City Council FROM: Brian Fritsinger, City Administrat@ SUBJECT: Kevin Ringwald, Employment Status Background The City Council recently created the new position of Assistant to the City Administrator and authorized the posting of this position. The position was posted and consideration given to those who expressed interest. Section 19-5 of Arden Hills Municipal Code states that the City Council shall make all appointments to municipal service. Rccommendation . Staff would recommend the City Council appoint Kevin Ringwald to the Assistant to the City Administrator position effective May 12, 1998. Mr. Ringwald will also serve a six (6) month probationary period ending November 12,1998. BF Isis '" r . , CITY OF ARDEN HILLS . MEMORANDUM DATE: May 18, 1998 TO: Mayor and City Council FROM: Brian Fritsinger, City Administrator@ SUBJECT: Cindy Walsh, Employmcnt Status Background The City Council rccently authorized the restructuring of the responsibilities of the Community Development Director's position and authorized the posting of this position. The position was posted and consideration given to those who expressed interest. Section 19-5 of Arden Hills Municipal Code states that the City Council shall make all appointments to municipal service. Recommendation . Staff would recommend the City Council appoint Cindy Walsh to the Community Development Director's position as restructured effective May 20, 1998. Ms. Walsh will also serve a six (6) month probationary pcriod ending November 20, 1998. BF /sls (." , i . I CITY OF ARDEN HILLS . MEMORANDUM DATE: May 18, 1998 TO: Mayor and City Council FROM: Brian Fritsinger, City Administrat@ SUBJECT: Janet Owens, Employment Status Back~round Ms. Owens was initially hired on September 2, 1997 as Receptionist for the City of Arden Hills. Chapter 19, Arden Hills Code, rcquired that employees complete a six (6) month probationary period in order to determine whether or not the employee demonstrates fitness for the position. Upon completion of her initial six (6) months with the City, and as the Council was advised at that time, Ms. Owens' probation was extended from March 2, 1998 to June 2, 1998 to further evaluate her performance. Under Section 19-6 (c) of Municipal Code, the City Council shall consider the recommendation . of the City Administrator or Department I-lead as to whether the employee should or should not be made a regular employee. Recommendation Stat1'would recommend the City Council approve the appointment of Ms. Owens as a regular, full-time employee with the City of Arden Hills. 1~, i SF/sls . , . 4 CITY OF ARDEN HILLS . MEMORANDUM DATE: May 22, 1998 TO: Mayor and City Council " / .J FROl\l: Cindy S. Walsh, Parks and Recreation Director C) r SUBJECT: Right-of-Way Permit from U.S. Fish and Wildlife Service Back~Tound In order to constmct a trail along the west side of Round Lake, it was necessary to align a segment of the trail on the U.S. Fish and Wildlife property. I have been working with staff from the U.S. Fish and Wildlife Service to acquire a right-of-way permit for trail construction since July of 1997. They have been supportive of our initiative to build a trail around Round Lake and would like to help with some interpretive signage once the entire trail is complete, Right-of-Way Permit Authorization The City of Arden Hills has received a right-of-way pem1it authorizing constmction and access across the westerly boundary of the Minnesota Valley National Wildlife Refuge at Round Lake. . According to their regulations, a paymcnt for the use and occupancy of the right-of-way is required. Based on a fair market value appraisal, the U.S. Fish and Wildlife Service decided that the right-of-way would have little or no effect on value. Therefore, there will not be a charge for the right-of-way use. Their regulations also indicate that costs incurred by the U.S. Fish and Wildlife Service for monitoring the permit need to reimbursed by the user, which in this case is the City of Arden Hills, The monitoring charge will be $20.00. Constmction can begin in this area once the permit has been signed by the City Administrator and the $20.00 monitoring charge has been paid. I anticipate that constmction will begin in June or July depending on Welsh Constmction's schedule. . Recommendation Staffrecommends that the City Council accept the right-of-way permit and authorize the City Administrator to sign the contract and pay the monitoring fee. Enclosure: 1 . '" 4 United States Department of the Interior FlSH AND WILDUFE SERVICE - Biohop Henry Whipple Federal Building 1 Federal Drive ",,-:,'. j ,', '-', Fon Snelling, MN 55111-4056 , , , IN RErlY REFER TO: 'i"" !C~Q 'i, FWS/ARW-RE - Minnesota W.A. Minnesota Valley NWR Round Lake unit (M-l) City of Arden Hills City of Arden Hills ATTN: Mr. Brian Fritsinger 1450 West Highway 96 Arden Hills, MN 55112-5794 Dear Mr. Fritsinger: Enclosed for your signature is the right-of-way permit, in duplicate, authorizing construction and access across the westerly boundary of Minnesota Valley National Wildlife Refuge, Round Lake Unit Tract No. (91A), located in Ramsey County, Minnesota. . In accordance with our regulations (Title 50, Code of Federal Regulations, Part 29.21-7) a payment for the use and occupancy of the right-of-way is required. Based on a fair market value appraisal, it was concluded that the right-of-way would have little or no effect on value, therefore, there will be no charge for the right-of-way. In addition, our regulations provide for reimbursement of the costs incurred by the U.S. Fish and Wildlife Service in monitoring the permit area. The monitoring charge for this project is $20.00. Please sign both copies of the permit and return them, along with a check for $20.00, to this office in the envelope provided. We will then have our Regional Director sign them and return a fully executed copy of the permit for your records. -.. . If you have any questions about the permit, please contact Ms. Karen Siegfried, Realty Specialist, at 612/713-5453. Sincerely, ~~flshn Senior Realty Officer . Division of Realty Enclosures . .. United States Department of the Interior FISH AND WILDliFE SERVICE Bishop Henry Whipple Federal Building . 1 Federal Drive ForI Snelling, MN 55111.4056 IN REPLY REFER TO- FWS/ARW-RE - Minnesota Minnesota Valley NWR Round Lake Unit (M-I) City of Arden Hills RIGHT -OF- WAY PERMIT For: Right of Way for Construction of and Access to a Pedestrian Trail on the West Side of Round Lake THE SECRETARY OF THE INTERIOR, through his authorized representative, the Regional Director, U.S. Fish and Wildlife Service, in accordance with applicable authorities, and in accordance with regulations published December 19, 1969, in 50 CFR 29.21, in consideration of the terms and conditions listed below, does hereby grant a permit to the City of Arden Hills, herein referred to as the permittee, to use and occupy certain lands of Minnesota Valley National Wildlife Refuge, Round Lake Unit, Tract (91A), for the purpose of constructing of, and access to, a pedestrian trail to be 10 feet wide and 500 feet long for a period of 50 years from the date this permit is executed by the Regional Director, or as long as . the right-of-way is used for the purpose granted, commencing on the date signed by the Regional Director. The said lands are more particularly described as follows: Township Thirty (30) North. Range Twenty-three (23) West Fourth Principal Meridian Ramsey County, Minnesota: In Section twenty-one (21), a strip of land ten (10) feet wide (fifteen [IS] feet wide during construction), and five hundred sixty (560) feet long, more or less, along the westerly line of the following described tract: That portion of the south 30 acres of the Northwest Quarter (NW1I4) described as follows: Beginning at a point on the south line of the south 30 acres of the Northwest Quarter (NW1I4), 2033.00 feet east of the southwest corner thereof; thence east to the southeast corner thereof; thence north to the northeast corner thereof; thence west along the north line of the south 30 acres of the Northwest Quarter (NW1I4) to a point, 1768.00 feet east of the northwest corner thereof; thence S.2804I'E. 559.7 feet, more or less, to the POINT OF BEGINNING, containing 8.4 acres, more or less. Trail area shown on yellow highlighted areas of "Exhibits A and B" which are attached hereto and made a part of this permit. By accepting this permit the permittee agrees to the following terms and conditions: . r ~ . (1) To comply with State and Federal laws applicable to the project within which the permit is granted, and to the lands which are included in the permit area, and lawful existing regulations thereunder. (2) To clear and keep clear the lands within the permit area to the extent and in the manner directed by the refuge manager in charge; and to dispose of all vegetative and other material cut, uprooted, or otherwise accumulated during the construction and maintenance of the project in such a manner as to decrease the fire hazard and also in accordance with such instructions as the refuge manager may specify. (3) To prevent the disturbance or removal of any public land survey monument or project boundary monument unless and until the permittee has requested and received from the Regional Director approval of measures the permittee will take to perpetuate the location of aforesaid monument. (4) To take such soil and resource conservation and protection measures, including weed control on the land covered by the permit as the refuge manager in charge may request. (5) To do everything reasonable within their power, both independently and on request of any duly authorized representative of the United States, to prevent and suppress fires on or near lands to be occupied under the permit area, including making available such construction and maintenance forces as may be reasonably obtainable for the suppression of . such fires. (6) To rebuild and repair such roads, fences, structures, and trails as may be destroyed or injured by construction work and, upon request by the Regional Director, to build and maintain necessary and suitable crossings for all roads and trails that intersect the works constructed, maintained, or operated under the right-of-way. (7) To pay the United States the full value for all damages to the lands or other property of the United States caused by them or their employees, contractors, or agents of the contractors, and to indemnify the United States against any liability for damages to life, person, or property arising from the occupancy or use of the lands under the permit;-except where the permit is granted hereunder to a state or other governmental agency which has no legal power to assume such a liability with respect to damages caused by it to lands or property, such agency in lieu thereof agrees to repair all such damages. Where the permit involves lands which are under the exclusive jurisdiction of the United States, the holders or their employees, contractors, or agents of the contractors, shall be liable to third parties for injuries incurred in connection with the permit area. Grants of permits involving special hazards will impose liability without fault for injury and damage to the land and property of the United States up to a specified maximum limit commensurate with the foreseeable risks or hazards presented. The amount of no-fault liability for each occurrence is hereby limited to no more than $1,000,000. . 2 ~ , (8) To notify promptly the refuge manager in charge of the amount of merchantable . timber, if any, which will be cut, removed, or destroyed in the construction and maintenance of the project, and to pay the United States in advance of construction such sum of money as the refuge manager may determine to be the full stumpage value of the timber to be so cut, removed, or destroyed. (9) That all or any part of the permit granted may be suspended or terminated by the Regional Director for failure to comply with any or all terms and conditions of the grant, or for abandonment. A rebuttable presumption of abandonment is raised by deliberate failure of the holder to use for any continuous two-year period the permit for the purpose for which it was granted or renewed. In the event of noncompliance or abandonment, the Regional Director will notify in writing the holder of the permit of his intention to suspend or terminate such grant 60 days from the date of the notice, stating the reasons therefore, unless prior to that time the holder completes such corrective actions as are specified in the notice. The Regional Director may grant an extension of time within which to complete corrective actions when, in his judgment, extenuating circumstances not within the holder's control such as adverse weather conditions, disturbance to wildlife during breeding periods or periods of peak concentration, or other compelling reasons warrant. Should the holder of a right-of-way issued under authority of the Mineral Leasing Act, as amended, fail to take corrective action within the 60-day period, the Regional Director will provide for an administrative proceeding pursuant to 5 U. S. C. 554, prior to a final Departmental decision to suspend or terminate the permit. In the case of all other right-of-way holders, failure to take corrective action within the 60-day period will result in a determination by the Regional Director to suspend or . terminate the permit. No administrative proceeding shall be required where the permit terminates under its terms. (10) To restore the land to its original condition to the satisfaction of the Regional Director so far as it is reasonably possible to do so upon revocation and/or termination of the permit, unless this requirement is waived in writing by the Regional Director. Termination also includes permits that terminate under the terms of the grant. (11) To keep the refuge manager informed at all times of their address, and, in case of corporations, of the address of its principal place of business and the names and addre~ses of its principal officers. (12) That in the construction, operation, and maintenance of the project, they shall not discriminate against any employee or applicant for employment because of race, creed, color, or national origin and shall require an identical provision to be included in all subcontracts. (13) That the grant of the permit shall be subject to the express condition that the exercise thereof will not unduly interfere with the management, administration, or disposal by the United States of the land affected thereby. The permittee agrees and consents to the 3 . . occupancy and use by the United States, its grantees, permittees, or lessees of any part of the permit area not actually occupied for the purpose of the granted rights to the extent that it does not interfere with the full and safe utilization thereof by the holders. The holder of a permit also agrees that authorized representatives of the United States shall have the right of access to the permit area for the purpose of making inspections and monitoring the construction, operation, and maintenance of facilities. (14) That the permit herein granted shall be subject to the express covenant that any facility constructed thereon will be modified or adapted, if such is found by the Regional Director to be necessary, without liability or expense to the United States, so that such facility will not conflict with the use and occupancy of the land for any authorized works which may hereafter be constructed thereon under the authority of the United States. Any such modification will be planned and scheduled so as not to interfere unduly with or to have minimal effect upon continuity of energy and delivery requirements. (15) That the permit herein granted shall be for the specific use described and may not be construed to include the further right to authorize any other use within the permit area unless approved in writing by the Regional Director. (16) Holes or trenches dug will be filled or covered at the end of each day to avoid pedestrian accidents and to avoid entrapping small mammals, amphibians, or reptiles. . (17) Wells or borings will comply with Minnesota Rules of the Department of Health for Wells and Borings. (18) Permittee must comply with applicable State or Federal Occupational Safety and Health Administration requirements. (19) That this right-of-way is subject to outstanding rights, if any, in third parties. IN WITNESS WHEREOF, I have hereunto set my hand this day of ,19 -. . UNITED STATES DEPARTMENT OF THE INTERIOR U.S. Fish and Wildlife Service Regional Director . 4 The above instrument, together with all terms and conditions thereof, is hereby accepted this . day of , 19 CITY OF ARDEN HILLS ~/ BY: / ! Brtan ritsing . City Administrator ACKNOWLEDGMENT STATE OF MINNESOTA ) ) SS COUNTY OF ) I, , a Notary Public, do hereby certify that , Regional Director, U.S. Fish and Wildlife Service, party to a certain right-of-way bearing the date of the day of , 19_, and annexed personally, appeared before me, the said , . Regional Director, U.S. Fish and Wildlife Service, being personally well known to me as the person and officer who executed the said permit, and acknowledged the same to be his act and deed, for the purposes therein expressed. IN WITNESS WHEREOF, I have hereunto set my hand this day of ,19_. Notary Public -- - County, Minnesota (SEAL) My commission expires: 5 . J. '" ~ i ~ E). . ~ I ,"'-' "r" '. ~ " 16 .i:.o;?x l~ ..' r:^> T ' - ~ ~~ ~I ;--' 0 i ~ . I .... . ~ i ~ ~ , __ I I "'A"' 1 : I, .. ~ ( '0':; " ~ 0" I @) : . "'I /A' Il~y \ tF', ' IIOI€:l '" \2.:) \:J "'.. , ~ , 1 ';l , . -":A A <( I \' . ( ...J l ~ ' , \5~. Sf", - ...J . A "'- - - _ , fctJL A , , >. ----I ' ~ ...;'- I :. -.......... I' ~. ,'r-.. [I ... . ", "I ~ , " ,....,..'......... 'IU~- : -!I'-- .:..~_-=--_c: . --- ._.,--~.':). .; "., 'j."':'-' ~ : . r- - - -- .:.J.tJ ~ ~ - . _' "'" ---. -=~ ~ T ..~.:--:..:.::._ U tL'f. .... , ..@9p:..'''-."J/.,....,..''! . , . @~. "." . ... '" ..,: ~ I' . ,: .'.,.. e6. I . ' .... z - o . ~ ,.~~ .... 1-' . J: : _', -1-0 t. ~ , .. D;~ , -"/' ,.W', .. .1' cr @_'"_.-'- : en BOX 2 'ib ., """; ." NO : I! .., I '. j/ 'I", . --. , . I .~~....,..{ I'''" .... ';v ,.....:. I ~ I \ (_ , . . : " I ,8S, , , ".,.""..-\ rit). ':\. I (F\. VY . fF:.\ ~', . 1(0' ~ L A K E "\2.!J. (LJ... @" 2':: A .' , 88 -. '.- 'I . rF\ . ;, ~ - !'~ : ,~._-- ~ --,- -'- o--'~ '~ 21 . . . .,.. .-: L.i- '---,- --.' ,.... .- I @q . , ~'., . -, . . Jf . ". ...... ~ .,..1 .\ .; / .. ' ......... . '~.. A . '.. . ':<"''''.~.~l @ ! 6~\,~:t(,/1. ..., OF ..' J:'~.'" _:~ . ,......'.... ""Y' .' ..'.,' . A'; 1 .~--'-'.-....=:...-~~.-- '--~~-o_ ",,- ~'<. . I . ..~<J7E.'" I -" ~"":""'. ): ~."'\.. ......,:.2.".~_.~. ~ -, ','. ,1 .~.' -9 ,,'\. ~4 ---:::::'~" . .... , .' '. J~ '~"'1- " .', ' .' : ".-, 'S "'r~ . " -:, ~ . .('(' \ "....' ,..., .. J \ " '.. . . .. N01~.., \': 't:. ~,..'- . -; .) ~, . ( - . 1'r,o' L1.. C: e I bounr1ary ot It.ll::; rn'ilalla~~l)n . 1 .. ....... . wo, r'Jfn\ldl~d frDm deed descrrp- Y 1 ""' I ~, Iron'll, 'j,1:t'~I!Y~,. r::('f1C(tJl land 1'1 :' : " P:"l (;/.'1 '.; I I to!):..: PIn!. ' . EXHIBIT "A" _ I , ! .J ..-- -', - cl ,,2.,\ {. fi<G(J;"c-" - A!''1~ ~ J'1.11" ,I ~~~.q!-i> r<>!'c"e, 1 .gt, t,..Dl\V -. - iWINNESOTA V "AnONAL WILDLIFE ALLEY .."moo..._ . REFUGE ~ 'IHUM._, :'~~llnVl(l: ~..~ _ ,"llllOl,. 0 '00 SCALE ~ 0 600 900 ~ '4ll<y . '" 1200 FEET 1/,( MIl.E ~- ",._lw~.""'Iuo. .,.,........- --...... - , . . CITY OF ARDEN HILLS MEMORANDUM DATE: May 26, 1998 TO: CH, C","l ~ FROM: Kevin Ringwald, Commnnity Development Director . SUBJECT: May Planning Cases 97-24a, 98-13, 98-14, 98-15, and 98-12 1. Case #97-24A, Variance - Side Yard Setback (house addition), Arlyn Solberg, 3232 North Hamline Avenue Request. The applicant is requesting approval of a Variance for a side yard setback for a house addition (three feet proposed, when 10 feet is required) on a single family lot zoned R-l (Exhibit A). Background. In November of 1997, the applicant wished to constmct a house addition (kitchen expansion) to the northeast side of the home. The applicant also wished to construct . an attached deck directly south of the house addition. The Planning Commission on November 5, 1997, rccommended denial of the side yard sctback variance for the house addition and denial of a side yard setback variance for the attached deck. On November 10, 1997, the City Council denied the side yard setback variance for the house addition and denied the side yard setback variance for the attached deck. The applicant attended neither of these meetings, due to that he was out of the country. The Zoning Ordinancc in Section VIII, E, 4, states: "No application which has been denied wholly or in part shall be resubmitted for a period of six (6) months from the date of said order of denial." The applicant has eliminated the proposed deck from this proposal and has reduced the size of the house expansion to match up with the existing basement wall which is beneath the steps to the house. The Statfbelieves that these reductions taken by the applicant minimize the request to the greatest extent possible. Deadline for Agency Actions. The City of Arden Hills received the complete application for this request on March 30, 1998. Pursuant to Minnesota State Statute the City must act on this request by Friday, May 29,1998 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The additional review period would extend to Tuesday, July 28, 1998. The City may with the petitioners consent extend the review period beyond the Tuesday, July 28, 1998 date. . ---------.--- , , Lastly, if the City denies the petitioners request, "... it must state in writing the reasons for . the denial at the time that it denies the request." Recnmmendation. The Planning Commission in Planning Case 97-24A, recommends approval of a side yard setback variance for the house addition (three feet proposed, when 10 feet is required) based on the "Findings-Side Yard Setback Variance (house addition)" section of the Staff report dated May 6,1998, subject to the following conditions: 1. Compliance of the plans (Exhibit A, pages I of2 and 2 of2) contained within the Staffreport dated May 6, 1998. 2. Provision of detailed exterior drawings for the addition prior to consideration of this request by the City Council. Updates, The applicant has provided drawings of thc proposed exterior of the addition (Exhibit B). The applicant has stated that the exterior materials will match the materials used on the existing exterior of the structure. 2. Case #98-13, ZLL Lot Split & Variances (lot depth and width), Marlyn Tramm, 3180-3182 Cleveland Avenue Request. The applicant is requesting approval of a Zero Lot Line (ZLL) Lot Split so as to create two (2) parcels for an existing duplex on a .41 acre parcel zoned R-3 Townhouse and Low Density Multiple Dwelling District (Exhibit C). . Background. The applicant request approval to create separate parcels for an existing duplex. The existing duplex was approved as part of Planning Case 77-41 in November of 1977. The home was constructed with the split in mind (ie., separate utilities, fire walls between units, etc.). Deadline for Agency Actions. The City of Arden Hills received the complete application for this request on March 25, 1998. Pursuant to Minnesota State Statute the City must act on this rcquest by Friday, May 22, 1998 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The additional review period would extend to Thursday, July 23, 1998. The City may with the petitioners consent extend the review period beyond the Thursday, July 23, 1998 date, The Staff has notified the applicant in writing that City would be extending the review period of this case an additional 60 days. Lastly, if the City denies the petitioners request, "... it must state in writing the reasons for the denial at the time that it denies the request." . . Recommendation. The Planning Commission in Planning Case 98-13, Zero Lot Line Lot Split and Variances (Lot Width & Depth), based on the Findings - Lot Width Variance (Northerly Parcel) and the Findings - Lot Depth Variance (Southerly Parcel) sections of the Staff report dated May 6, 1998, conditioned upon the recording of a party wall agreement in a form acceptable to the City Attorney. Updates. The applicant has provided the party wall agreement for review and approval by the City Attorney (Exhibit D). The City Attorney has reviewed the party wall agreement and approves of its substance and form. 3. Case #98-14, Lot Split, Ann Sturgeon, 3769 New Brighton Rnad The applicant has withdrawn their request (Exhibit E). 4. Case #97-15, Special Use Permit (signage), Sign-A-Rama (McGuire's), 1201 West County Road E Request. The applicant is requesting approval of a Special Use Permit (signage) modification (Planning Case 95-6) for the Holiday Inn/McGuire's, 120 I West County Road E, to allow for the a placement four (4) neon stripes adjacent to the existing McGuire's sign (wall) facing County Road E (Exhibit F). Background. In March of 1995, the Planning Commission recommended approval of . exterior facelift and various site improvements at the Holiday Inn. Also, in March of 1995, the City Council approved those improvements to the Holiday Inn, subject to approval of the landscape plan. In September of 1995, the Planning Commission recommended approval of the landscape plan for the Holiday Inn. Also, in September of 1995, the City Council approved the landscape plan. The applicant is proposing to add four (4) neon stripes 20 feet in length and 5I8th's of an inch wide adjacent to the existing McGuire's sign (wall) facing County Road E. The Holiday Inn currently has 207 square feet of wall signage (Item No.'s 1 and 2 of the signage summary). The Holiday Inn currently has 42 square feet of directional signage (Item No, 's 3 and 4 of the signage summary). The Holiday Inn currently has 64 square feet of freestanding signage (Item No.6 of the signage summary). McGuire's currently has 12 square feet of wall signage (Item No.5 of the signage summary). The applieant is proposing to add 4.16 square feet of signage ((.625"1l2" per foot) x 4 lines x 20 feet in length)). The approximately 16 square feet of signage is minimal in its relative size to the building or the rest of the signage. Deadline for Agency Actions. The City of Arden Hills received the complete application for this request on April 13, 1998. Pursuant to Minnesota State Statute the City must aet on this request by Friday, June 12, 1998 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period, The additional review period would extend to Tuesday, August 11, 1998. The City may with the petitioners consent extend the . review period beyond the Tuesday, August 11, 1998 date. -------- Lastly, if the City denies the petitioners request, "... it must state in writing the reasons for . the denial at the time that it denies the request." Recommendation. The Planning Commission in Planning Case 98-15, Special Usc Permit (signage), subject to compliance with the plans in Exhibit A of the Staff memorandum dated May 6, 1998. Updates, None required. 5. Planning Case 98-12, City of Arden Hills, Zoning Ordinance - modifications (regulating parking of recreational vehicles and modifications tn billboards in the GBD) Request. The City of Arden Hills requests approval of two amendments to the Zoning Ordinance (Exhibit G). The first amendment would modify the length of time certain types ofrecreational vehicles can be parked in a driveway from 90 days to 10 days. The second amendment would allow existing billboards in the Gateway Business District (GBD) to be modified, with City approval, as long as the total number of billboards or billboard faces are rcduced. Background (Parking nf Certain Tvpes of Recreational V chicles) Previously, the City Council requested Staff to review the length of time certain types of recreational vehicles (ie" watercraft, snowmobiles, ATV's, etc.,) may be parked in a driveway. The concern that was previously express cd by the City Council was that the . existing regulation allows for certain types of recreational vehicles to be parked in a driveway for a 90 day period and then the applicant can receive another permit renewal for an additional 90 days. Thcreby, parking these recreational vehicles in a driveway for up to a half of a year (180 days). The City initiated request would modify Section VI, J, 2, b, (I), of the Zoning Ordinance to reduce the length of time certain types of recreational vehicles may be parked in a driveway with a permit (once renewable) from 90 days to 10 days. The modification would also correct a typographical error in the first sentence. The Planning Commission in reviewing this request concluded that all types of recreational vehicles should have similar restrictions on how long they should be parked in a driveway. To this end, the Planning Commission is recommending that the all of Section VI, J, 2, b, (I), of the Zoning Ordinance be struck and that the second word Cother") of sentence 1, be struck of Section VI, J, 2, b, (2) of the Zoning Ordinance (Exhibit H). Background (Modification of Billboards in the GBD) In facilitating the Welsh development Phases II, III, and IV of the GBD, the City acquired several properties in the area, One of these properties was owned by the Morris Communication Corporation (lla, Naegele) this particular property contained two billboards (three faces) along Interstate 35W, Morris Communications Corporation (Morris) also owns two billboards (three faces) along Interstate 694 in the GBD. Morris agreed to sell this . property to the City for a nominal price (approximately $25,000) and remove the two . billboards (three faces) along Interstate 35W, if they would be permitted to add a face to the one of the billboards along Interstate 694 which had only one face. The City Council agreed to this as it provide the necessary property for the Welsh project and would reduce the number of billboards, from four to two, and would reduce the number of billboard faces from six to four. The City and Morris entered into a contract to effcctuate this agreement Morris' attorney questioned whether the City had the legal authority to carry out this agreement. The City's Attorney providcd a legal opinion which stated that the City did have the authority to carry out this agreement. Morris' attorneys disagreed with the opinion provided by the City Attorney. The City then agreed to include specific language in the Zoning Ordinance which would specifically provide for the elements of this agreement so that the City could close on the subject property. The modification is as follows: Any billboard located in the GB District may be expanded. altcred. relocated or othetwise modified solely upon written approval of the City. provided the expansion. alteration. relocation or modification is authorized by the Citv of Arden Hills in connection with a transaction which will result in a net reduction in the number of billboards or in the aggregate sign face area of the billboards. located within the GB District Deadline for Agency Actions, The City of Ardcn Hills received the complete application for this request on March 25, 1998. Pursuant to Minnesota Statc Statute the City must act . on this rcqucst by Friday, May 22, 1998 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The additional review period would extend to Thursday, July 23, 1998. The City may with the petitioners consent extend the review period beyond the Thursday, July 23, 1998, date. Lastly, if the City denies the petitioners request, "... it must state in writing the reasons for the denial at the time that it denies the request." Recommendation. The Planning Commission in Planning Case 98-12 recommends approval of the amendment of the Zoning Ordinance, by striking Section VI, J, 2, b, (I) of the Zoning Ordinance and by amending Section VI, J, 2, b, (2) by striking the second word ("other") of sentence I. The Planning Commission also recommended in Planning Case 98-12 recommends approval of the amendment of the Zoning Ordinance, amending Section V, K, 5, g, (3) of the Zoning Ordinance as presented. Updates. None required. . I" Planning Case 97-24A, Variance Arlyn Solberg, 3232 N. Hamline Ave. ~ \~~' .LJ'-'....i\i,<\ \ . '.'. .- \ \ \7 I,:"I~~ .--, :: I / / " '\" /~/ _ _ ..;... ; ~. ,~-_~ !'.. '..'t;,~", ~ ' "'/-~-'--'nL . I ---, ..'-- I I ~: , ._~~- . I, ,--- - - - --- ------- .... ,.. .. . _I ,~\ ~ __---.IILLERLANE,.--- --->. ~ ,____ I I /1-,_, ' ,...... ,0 , ,. / -. . - -----... /~ \ " /1 i~;, __' IC~.___ /'-." / -,,/"'. :... , < \/' ~', ~---" IZ '/ / ---- ~ ,"-- "~-.,:, 1', : 1 .:r;; - _. /')-~---- _CA r, I >. ~ I; / n!u L / / ....!.,. · '04 _ ; / \) ..... /_c_~~_.-~-------- ~ U' '-i'. /'.' , ~ I . <..., / ~!../ . "-/-j/ ," iZ...........-_. _ l1li. I i I. / /' - '.... . .., '. c__------- ~i I ! j 7 :"INGE-R:;c:5NROAD -----/Iv~-----,---/(;;: ~ I ' ! . . c-r", -', G<c-'~" .. '_}I' , I IV II! ' I', ; I.", ,)--"815,,--, Ii I '1'-,' ;/ '.... ..I,; I ' --. c..n 1--1 '\ - r.. i'; i: :, . '" i ,"_~OO-..i I I II I', I.' \ ' I i. 1/' '--- I! ,-- - rI', /..;~;/ j~;~ I j ; i i _J I! ,I :;, " /! ~ ~~ 1/ } / .'".', ..', L//--J____~ ~ __ l i J i \ ... I ,:~ ','" I. c'~/:/ \. ," /..c---- ~------./ 1-.... I ;"'0. - #.' I v-..J ' ~ ~Y7 -.}tl~ (~! ~ ~ r ~\ TI( ~o \- .~ . ROAD ' --:. N A 400 0 400 800 1200 1600 2000 Feet ! 111 MILNER W, CARLEY & ASSOCIATES I CONSULTING CIVIL ENGINEERS VIND SURVEYORS SOO W. WHY. 96 THEATRE Bt C>(j. 314 f)A.... S1. ," 1B 4TH AVE.. SL ST. PAUL 12, MIN~. MONTICELLO. ~.m-l,~. SAUK CEN1"RE., t.-tlN/i. ST. CLOUD, MINH. 4S4-3301 295-2906 352-3664 25l-7751 ,.reby certify tnat tni, ;uC'ey, plan, or report '040> preper od by me or under my direct lupervi,ion . ,d tnat I om o}~ly Reg~'t~red L/n'~ Surveyor under th~ io'"" 0' the Slale of Minn~;oto. ',' ,. / "/ I J !.__;" ,,_ j-- /':/c. / R"g, No. 7575Dale~u~5, 1965 1''1 \~ .~ ,,\ ,{ '!"- , O.4'2.M 15"3 Ai - - ~60fA---- ' ' c>t. , 2.13Dr;O~~OO 7/ - " o - .1",-10 ~: / " , gO ' , -' ~" .- I \1 ~ .. /' t ~ ~ 4.... 0:. /" "J "C .f" /- ~~ f"l / , r" " ~ i I ~ ,,~-- '." ,,' , jt /~I'" ' ~ - -' '": "" ",:' I ~ .-----\ ,,,, ~ ~ ,,~ 1,\ Q ..x. 4 \ "-. rn -:. q fr1 '" _ AQ I ,( I ~ -'- ~. \;:.:;---- .'J v - \ \.- ""' ~ CL v.......- .... \ ,'. 18 ' . \ _. _',. II, ~ :. ~ .--, ~ Q "3 > " ~ I Vi <) " I "J ~ ,<\J I I I I , , I , , 2.':123 , , PEED ;::, to <"0 P 7~- , j 30 l O:.CA'. L " 50' . ~ c-l: , i \i \; --;; -) -, - lJ .-'"--_ ...,.; L -' /~ ;.::';.,./~ ?J ,. ;r~ "/ 11, ~- -- . ;.... .. !:' .." ,....., .01 . ~u ,". : " ol'- j, r 14'6 tJ ~/~ f\ ,'(,r' { 'mJ ~=..,-- C y. '--' ~ -- , GGL_--J' - ~ 'f """,~..... """ "" - J :- l~ , . , I _)_",'~r- ~.'o,:: ~ .. , , I (E'l<ISn~ I ;... , i ~ , '1 d ,0 - I :0 re ve sn I '" - ?-9;'/ L,l..:.- -r:,:~' I .1 2'1 ( /7"""";- I I I H I 5' ~ 4'11 cKO'r1N'& y/ ' if ~ /-0" . -.-.. -- -- -- -. ~ ~~brT e II,; . 3232 North Hamline Avenue Arden Hills, MN 55112 (612) 636 9739 May 12, 1998 To: City of Arden Hills City Planner 1450 W. Highway 96 Arden Hills, MN 55112 Attn: Kevin Ringwald Subject: Re-Application for Variance-Planning Case #97-24a, Variance In response to your memo of May 7. 98. I'm enclosing (item 2) detailed exterior drawings of the proposed addition; existing and future views from both sides" Note that the view facing south appears to be the same. however the 'future' view is intended to show the extended wall and entrance door. I believe you have photographs on file which would present the view of the enclosed drawings. I will again be out of town on business from May 17'" until May 23. I can be reached at (703) 556 5396 or via the e-mail address you have used previously. 1 will be then here for the May 26~ City Council meeting and can be reached at 636 9739. . Sincerely. d~~ Arly"n Solberg-Owner 3232 North Hamline Arden Hills, MN 55113 . ---- I: I , 1,{ 'J , . , I I // / I J- 1'0 ~ I I I II' I = /1 I ' , / I .I .. / " '" ' I " \ / .I ...') // :? ....... Vi / [[] ! ~ II I . ...., '" \\ ~ ~ '-'- -....., \ I . I i : \ \ ~ \ , \ I , C$ \\ I ~ \ i I l'- \ \ U ~ \ . ~, \ A, ~ ~ ~ ~ \ ~ ~ ~\ ..... ~ t~- ~ ..1 \,J. X <:::) ..J [4- <.~ ~ -..: (\\ =t ~ n V" ~ 0\~ -..\ . M" ~ - ~- ~ - - -- . - ~~ - 1 . 'Is I ! ) , i Ii- " / ,/ ;f' / / I / ! I i I ! / I I , / I . / . / I I .' . [// i . j/ LI .. ',\ I <:;:, , I I - -- ~ '- ~ "-I "'<;: t':! II ~ ~ ~ ('.j \ D ~ I - .. I \.I..~ 1'- \ ~ IJ--. \ ~ ::( ~ B . I -,., rClJ .' r- ~~ ~ 1 ~ - ~ '.J '>;)~ . :z ~ f) N':::' :::::- I ~ M ~ ~ I ~ ~ I !_._ u._ -- M~ Ci. - - ~ - -- - , ~ ! . ll.l u_. . - ~(s . " ';;:) _u 1 ~ ,,\ "1 ~ - . ~ '-. 1\ \..: : n I VI ~ . - ~ '" I LD - ~ i I ! ~ ~ , ~ ~ ~ '-.:: 1:-- l~~ I ~ l ~ ~ I ~ -- ~ ~ ~ ~ I ~ \:l ~ <: ~ ,~ x '0 ~ l w\1 ('l 4. ci \;;[ ~ COl~~ . - -- . S"iS \J c ~ V) ~ )< ~ \.u~ ~ I - - - -- -"-" ! - - . ~ n N ~ \ !U <J \ i"-. I ! Iii ,I ~ ~ - . t\- I ~ 1\ -V$ % <: \U 2: ""~ ::s~ ~ =,~ I I \-L.... ~;::l \I) I ~ ~ ~ I I ~ C\l " 't M '10\) ?: ~ I N ~ :s M~ '\.. ~ g '() V) "--- . ~ ~ U} & - ~15'r c. 'I, Planning Case 98-13, ZLL Lot Split & Variance Marlyn Tramm, 3180-82 Cleveland Avenue . I . ; I : ! / /. :.: .____:__".____II!I~~~ '_; . 6-L I /1 I', "". z ... - / I - ....,.... - - - ;:: r/",,' OJ NOBLE DO-AD <:.,?-'" 0----,----;-' T.l.-~ -~-- - _ -: :," m--------. \._'. ~~ -~../ /_I.,t.J:",.:.,.,",..,..:'-Z -----:>: o~I_~/,U_:____<: , " _--L-_~__._~_. i .... -.. ... ...... . .. i,' _ _ _____~~________ _ ;J':/~~~_':"'~l.. .:.... .._~ . -- ,. L ,I: .! ! ... .. .' .11 - L~_.___' (/~ ..~ ..~'" ~II,,,,,,,_-,,.- ,-' ,... srpWF AVF ",_'='sIO\.'V,E.A\i~'_ _c:c:::. -=- -;-;--. 1.1. .~'....' 11.,1.. - ..I.., .. '.. /;' 'CO -,.,..... ..'_. . - j;1-..=-_' , "L " 'I \.,f I - II I I I r .,. / ',,", ~ I - ~ - -="--- L-.. _~ I I I ''" \ 0'; ./ __________ - rn __ I I I I I ---;;:;" ./ \ 7.: /' '" . _'- -.- I II III I ,.. I 1'-,..-------......../ / / \:/... '()) *' I I.. 9-" e-/ _IffiIlE.LAtl~.,-, _____ / / L:,% ' 1>--' ~' ~~,..'.. L I K I~- - ,~-../7X I . -~~~ '/ ~jj,- '1/ '0,""'// ,. _.:--~,,~- ---" ~--""""/I \~.../ CJ.. I / / I \~/.../~.. 1 .... r.--._---\ ~r---<:(A E..GQU~ '/ \Cf;" .. \.....? ,.-llE'c,I<MArTAVTC3=-1:::::\ ),,,,-, ;y . \~../' ,/' I ----~....?> ! I) , .-----/ \~ / \....... .. I. ".-" / // \ (lll//\ ~ ~ .. / ;' \ ('~~~ ,- /~~~~~ p /;/ .. \'(\'-:/\ ~I__ 1">~,~_4 f\~ .----:: '" . -~./'\~, / ..:( I .. \ \ \ ______\ I I _L, v"'''/' _ mi. ./ _' - '.... j; //, / ", / / /- '\;., "'~D~N R6tEJ .~ z j\ 1\. ~ I I. , 'r-r ~ \ \ 1 r-:-- <;J~) ~/; \1-.(:1-:....." - ,_..'.. - .,1... _ \ ~\ \, I .. ( }> /.......1 ~ -----L I I I I. I I I I ) . <, t I_~ JEl?-ELQLD AVE., /l-~ ~ ,)--..1.,......,..1-, 1..........:..:,.IIt~;;'\ \~'S:J.:~ ~ '" "I II L- I ..~\ l> \ .. I i I I I 1- r ~ f I . I . ~\ '! /\ · ^ I \ J~1..1.:..~!..I.., '''t''I''I''I~....I.~.,.' j~\/; /;-.L_~ : ~ '"'~ ~,^:AIE~AVE -- '0____\;; 0 j _, ';; ~.'..~. -0..'..'.. ......1.1..1.. . .\~__~---\'r-~~ I. , .tttij' OJ, 1 ,I , I' I ' " '6\ ./\. 'z ~ - .1" .1."1 " I 'I ' ~ I . I I IT", . ?;':../==~ / I . . _. I I I .. 0 'I I I I I Ilff.:J.. .... '-,"<_.. .,. "I . j. ..,.-. \~~~~ . _I I I I I I --L J.. I "/J . . . _, ...1......... m ~LEN2AULAVE,~ O~c3 GLENPAULAVE I' l nlZl1 I I I I, ! ' I T I ' I I I \"'7.'.. ~.--- , ..:- .""1'., ...: .'.,. ,..a .,-,' .:. - .,. .,o\,-; , , " I; '._1 . . . I I I 'I" I'" \ ' ~. · "':"Pi-..'.I" ' . I" ' ':' I- :', ~ r\.' \,t-, I ~ : I I, r' ----- -, ~ _ r' , : I ,I · 'I. I \ 1 . i I I '; \ : , ~ I '.' . '! . .. .! -I, III '''.-A \, ' j-i"'I-i..I'"',. _,II.," ,-i" ~ 1-!"1" i..i.....!.i.r....,hl~I...A\ ~ ( l;UUN I 'l' KOAD 0 W COUNT'r""ROt\:D D 'In L N A 500 0 500 1000 1500 2000 2500 Feet ~-,_._--- , ------- -- Mno ="'~~ 1ir 4"U~1 ';I.::U C(l ~':"'::l~ ,. a3/3~/.~ 1~; 31 7H:'sa2 K.,;F""H 3LP.\.-tit;-..v.l !,"'C o. j CERTIFICATE OF SURVEY . KURTH SURVEYING, INC. ~OOl J~'!A.QN S1. H.~, 0 ,0 CULLJ.-J" 1 tOIo"11 I. lofl. ~~~21 r I Ill'll HI.11.. P'^X lIqJ 1n-"u OATe ,>. ;l} -,,'" .tiCA!,,!;: IN P::e:e"T C . I R~ J..IOt-H.:t.i&H , ! / ~eqo5Ll' 57"G, Ii..( c," c", / (j' - )b'~ - ~ , , I to' tl9.<:"\NA.t.,.: l \l'r\~""1 ""'~(';t"\<;'N\ I I.!. I [to! . , J --..../ - - - , J , -=~.,--- I'" 1..",.0"-' - - - ~ -Q 0 '" , "A.," "" j . '.. '-' ,c eS~l "",~,. I. ,,,,' I , , ^'" I " \lJ I I , .,. F I r (9a.C'PhQ.'V I 0 .!} I I' >l;'I".\i ~\~..: .>- Jl 0 0 .;<( / L f!3 - ry T ,.fJ '!:: . ..hl:).oa~- , J "v " , ~ ~ I CO r \ I [' , . J7 , ~ " , '" I ", , ..; , 1 .;:- r-' J \" >2 i...... ((J ~ ...'" 41 ,J II I ~.."" , ". -..I, 0 '" /- ( r. / -.,." " l::: "7 \.... .. <. ;>- I f k;" .J,<, ,r i? :t J .'.... ..........-: \,/ r "~~ ... ...". .if q --'. -? l '. M CI' \ I.... ,0 ~;~ Ot'>.:it,~,.., , J ..-<_ ~ . j) :.' / / ) . ..... :t - Ie) ill ..a 1,""',.-/ __ 0''' .--->(1' rJ .( .,J ~ .,..r ') ~ ~Ol L-j. ' lJ \ / .' , I 1) \~ ~... ~ ..,J ~ oJ" '. I - - --- - ~IS:; l'-\t}'i'?''-j' ?("W / I ~X1STING LF.GAl. DI!:SCRlPT10N I Lot /, BI"". I, EDGEWATER SOlITH ADDITION, RAmsey CO\lnty, MInn..o.., . PROPOSID TRACT. A. Tho north 66,00 foot orLo, I, Block I, EOGEWATER SOUTH ADDITIO~. Po''''''l' County, Mlno<<".._ I J'ROPOSJ!:D nu.cr "B" Th.. P'" olLo. I, 8100k I, EDGEWATER SOUTH ADDITION, Rom",>' Coun!)'. Mlnn_"lyln8 I .outh<<ly oftht north 66.00 r..t. --.-- FROM TRAMr1 9U[LDERS 2. P:::HL ,::R''; F'~.:Jt',E I'lO. 5.:.2 53.':; 52'aO .'~~.;l . .:.? :3<'3-3 a3: 19AI'-; , &~( 0 'I. 2..- . PARTY WALL DECLARATION WHEREAS, lohe unde.rsigned, M.a.r1y:a. R. Tramm and Do:o..na M. Tra.mm., are lohe pre.sent title holders of the following described real. e.state... s:ituated in lohe County of Ra.Jnsey, State of Mi.nnesota., upon which there has been erected a twin home resi.dence, described as follows: Thalo part. of Lolo ~, B10ck ~, EDGEWATE:R. S OtTTII ADDITION, Ramsey COl.l..D..ty.. Minnesota lying southerly of lohe north 66.00 :feet. ALSO, The north 66.00 feet of Lot ~, B10ck ~, EDGEWA'I'ER. SOUTH ADDITION, Ra.m.sey Cou..c.ty, Mi.nnesota WHER.E.AS , in the sai.d constructi.on of said bui.lding there is a wa.ll dividing both of said residences: and WHEREAS, ilo is the int::.enti.onD of the u.no.ereigned 10""10 i.n the event of a nal.e or transfe.r of either or both of sa.id residences, that sai.d dividing wall shall remain in the Barne condi.tion for the use of any and a~~ subsequent purchasers; NOW THEREFORE_ for the purpose of declaring their intenti.on, the undersigned hereby sta.te: ~. Said d:lv:Lding wall shaJ.:L be a party wal~ for sai.d real. estate BO l.ong as both of said res:i.de.nces: as new construc.ted ahall . not be mater.:i.al1y aJ.tered or changed. 2 . No sha~~ have the right to a.dd to or detract fro= person the party wall in any :m.a.nn er whatsoever, it being the intenti.on tb.a. 10 the party wall. shall at a~l ti.m.es remain in the sarne position as whan. erected. No peZ"son shaJ.J. have the right to make exterior stru.ct\.l.ra~ c.ha.nges to the building or alter the ext:.er.:i.or col.or of lohe bui.ldi.ng without the wr.itten consent:. of both of the then- exi.sting owners. 3 . In the e-ve.nt of dam.age or destructi.on of said waJ.1 from. any cause, other than the negl:igence of e:ither party theret.o_ the then owners sha.l.l., a. 10 joint expense, repai.r or re.bui.ld sai.d wa1.1. and each party_ h:i..:s successors and assigns, aha~~ have lohe right to the :full use of said wall so repai.red or re.bu.:i..1t. If ei.tber party's negl..igence. ah.a~l cause d.am.a.g e to or destructi.on of said wall, such negligent party ab.a.ll bear the ent:i.re cost of reJ?air or reconatructi.on. If e.i tber party shall. ne.glect or :refuse to pay hi.s share, or a.~~ of such cost in case.s of negJ..:i.gence, the other party may have such wall ::re.paired or restored and sha~~ be entitled 100 have a Mecha.ni.c's Li.en on the prem.ises of the other party so fai.l.:ing to pay, for the amount of such defaulting party's share of the repai.r or replacement cost~ .. . The cost of J:na::lnta.:i.ni.ng the party wa:J...J... sha:J...1 be bo:r=.e equal.l.y by the OW":D.El'X"S on e:i.thc::r: D.i.de of the sai.d ......all.. 5. E:itb.er party shall have the right to break through the pa.rty wal.l.s for the purpose of repai.r or restoring sewa.ge, water, or ut.:i:Li.t:Les, subject to lohe. obligatj..on to restore sa:id _a1.J.. to :its . previoua structuraJ.. conditi.on at his own expense and lohe payment_ to the adjoining owner of any ~gea negligently caused thereby. ~R,-:;r'1 TRRMM BU!LDERS 8. REALTORS PHOt'-oE NO. 612 635 5288 ....2". 19 13'38 0':;': 28Hr-1 ' ,.; ~/~ I> . Thi.s Declaration aoal.J. at aJ.l. t:i.mes be ~onstrued as a cove~a.nt running with the J.a.nd. . 7. This Dec~arat;l.oIl. ahaJ.l. be h:l.nd:l.ng upon the llD.derB:i.gued~ the.ir suc:c:eSDOX"S, assigns, and grantees. IN WITNESS WHEREOF~ we have cauaed thi.s DecJ.arat:.i.on to be signed th:ia 28th day of Hay, 1998. Mar1yo. R. Tramm DOD.Il.a M. Tramm STATE OF MINNESOTA ) ) as. COUNTY OF RAMSEY ) The foregoing :instrument was acknowl.edged before me th:l.s 28\:h day of May, 1998 by Mar~yn :1<. Tramm and Donna M. Tramm Notary Pu.b1:ic Thi.s .i.:o.Dtru..m.e..nt was drafted by: TR.AMM :BUILDERS & REALTORS . 3289 Katie Court Arden Hi.l.~s, Minnesota 55J.J.2 . . ~:tJft6r'r €. 1,1. , --- {,tl.-dc,,- )i ~{t~ " ({J.- r j~M~ c ../liC.'i i '"- ~ I 7 f ' d MZ r f! J: .. ' , _ 1'( i..Jj.".1- '/ ,. ,c ,'pi' c!. A"~<'I./ ,~l -k W>,oJ;J .'.J ~".1ic C-/ '--<):. ; . .. L'- . . I .- . j ~ . /dt;;;1~-t~ RECEIVED '/ e" 6 \1./ :5 l {f . u"" ~'-!,t {rl t. Ii . MAY 1 :3 1998 ,P ~a.-?I..J S-\~! /2.- mYOtA~ut~rtllLS . .. ~:t ---.- &-w.~ rr F ' I, Planning Case 98-15, Special Use Permit (sign age) Sign-A-Rama (McGuire's), 1201 County Road E ~ rz_ ,m , ,~I.....!-_l" . L-______ ---- _ ~ .. . " _,-J3BEYEQLBDM-_-----, _______ GRELEDX ROAD ------, --- ,I I I I -~_- , i __. -- I , _ ~ . ~___~:--i I : : : --~ 1-----. ~()~i\.\.1 " i !) ~. ~=_:~--__, c--" ,-~ ,,\ " . -' I;-~ --, I ~) i" .-J1W. . . Ii II 17--=----- ',---- -----_, : v , I - - \ " " I' i t Jiir- ,,------- " '. '. · , , 'l!'. i --, ~-- '- ,,_______ ' I ____ "- i '0 11~'c.07ifyE.lLY' '", -_~-------~~ -~.' , I. ., · , Ii.. ill. ""'___.J 1 . U " ')>.' - ~ !-i"~ · ',! 11.____~~~ ~~rY \AD E W ( _I, C~TY ROAP::,w - ,--, ~ l- I I. I-r::-LJ " . ' 1l1T1 L~ i__ -0 I r- .lIilll . - ~ II : I 1 I ! ,~_____----< ~1~l~1~1 ~. I~. · I I I J+l Q.m I i .1 :~ I ..I"i'....!,~1 '- ,<, i ~~ 'm' ':;.rd ~ <'0 ,U ~ L i i dtJA1 ... -.:-1 I . ...- o~ 1 ".' ;;r-r---,- ~ ;p '" .,.-'1..... - -- (ILES 0 --...r~u_~ --_TMRRJ~V l'..l.19r rJl "1 -:.:; r ...- 0' !...~/ I I r \ I I I I '-"_.Lr;~.. 0 0 "I m , 1,1 ..j ~ ,~~>~~ '" . I I '---- ,~~~~ ~ Z " 'L' J ~I rrQ 1.~/..~,~..~'tW J lJV~ II 'lr-! I) N ~~j (~ ~.~~ d~~'I~ A 400 0 400 800 1200 1600 2000 Feet I ___0_ __m_ J ------ -- ~ r"E: ~ GOES FC" s . C"" C"E'/.10IT'N O',C,----.[ I , . I -- - I 1\ I '-C~lI_,,"- ;\ \ , , hwDlf'1G l\\r:-_QN -:---. .r, l U \~) i I"J l,.:..~. L{ 1'-- \ \""1 \:::"""3 ~/o .. j, ~),:-.J 1'. -'oj t; N C- ,-", > ~,,-,:-'l EXISITING SIGNAGE 11 2 1 LINE HOLIDAY INN SIGNS ON EACH SIDE Of W,H1 BUILDING TO\'12R @ 97 SQUARE FEET EACH ." 1 J LINE: HOLIDAY INN SIGN ON FRONT OF t-1AIH BUILDING TO~'JER . - J @ 110 SQUARE fEET 3i 1 HOTEL El-JTKANC~ SIGN AT THE: EACK or THE BUI:LDIHG @ 18 SQUARE fEET <4) 2 HOTEL ENTRANCE SIGNS AT THE fRONT OF THE BUILDING @ 24 SQUARE fEET EACH 5) 1 MCGUIRES SIGN IN fRONT Of BUILDING ABOVE THE RESTUARANT @ 12 SQU,ll.RE fEET 6) 2 HOILDAY INN SIGNS ON POST IN fRONT Of BUILDING @ 64 SQUARE fEET EACH TOTAL SQUARE fOOTAGE USED IS 510 SQUARE fEET PROPOSSED ADDITIONAL SIGNAGE 1 \ 4 LINES OF NEON 5/STH or AN INCH BY 20 fEET AS INDICATED ON ~, BUILDING PLANS . 2216 W. County Road 0 . Roseville, MN 55112-7500 . (612) 639-0924 FAX: (612) 639-8113 1.800-705-9411 --- '" ~._--- ~ : . ?t , <1: ~~~~ ";55- ?'a;l~lIi "Q~Q.o ;;~ii~ [ 'l'"" " l , k I ~:;. f ,~ f. .-,.> ,. ;:"..;- f." '-' r ,,,:; - '..:~ f \ -,i", :".iO':" 1; ~ . 'ff; , "' i.' I ,-\-"- , I :t~. '-,"-' , ~\;: , , ".J. 7. , ~ ,-,,'.. ~::",-~ ('.' , , .,,:,-~ {:;" , ~ .~~ .';';::"< ".. , "~:~ , r:; , "it,. .A' '~',' ' z: ~.:~ i0 1-= , Ii 0 .f.; rt. - , G " , . , , , ~;.... L. ,~ I ! ,y I' .~. ,'6r: ' .<i I../~ ...... ~ :\ il :-t 1- z: J c .. '" ..;, U - "' f- ~~ V (J ~Er. (:II ;IS; <;) ~~" "')1- l!l a W ~a , {l. ~~lli ' '" I- ft Z ;jO)[J () , _ z d ~~ ...J 7 - ,j 0 ~-; z J ~ 7 t / 0 Z " tIJ - ~i --. .( 0 /,J' ~ - ~-'" ~.~ I- ~ I <{ i-'. ,. r ., ~'!'" " , I ). , , . , III , ~ :" , I , -! : , , ill , Ii? 1-':- ::J" 8 , 0: .~ d)~ . ~Hf6rr G' '/-e. Planning Case 98-12, Zoning OrdInance change City of Arden Hills I :-1 / I EJ , i ' , I i ! i , -----~ ~j-~~ - , __I .....---- '\'V ' )i' :' ",/ \1 I \ \ '&-' . " 'i I \1, I, ~J , , ", . I' ", J "-.)' \, i I ' , ' '\ I , I. I 11 "I \ 46,:1 '\di G'~ \~ Q, ~ /,j}o \~/ 0 ' , . - iJ"/~, r;;:,c:,~(UI.Q~l.Ln~:~:;j \~//~;--Hf:f~ ~~:(r\~ rl" '~::~,:: ~~~~~a :' \ [OJ,' di;';;'?:~\ %~" i I 6.:t:::;:t. C) "~'.~,,":.p\,,,,-"'<T7-~'<' ,~, ----'-"I \ '^- '\.1 ;'::.:::-::s:::r- ~;-f:;\ '<;~ill ~ ~\ I ~\C",S(2~~~::!'~~~ 'C .. '''); '~. ,} ~~',~,. I~\ '--...: \1' '~lt.o-;.....;:,.~'., -,~ I::l '. "~ J~~~,*,~' I'"h ,~, I'-"':j oWj.' . r' ~II~ ""~"J~ ' , '''- ,)!!,." "........,;..-52: ' . ~ '. "j;~J 4"~, ~~! . '0 '~~"~:o ..,.., ,-"> ~ ...., ' . . ~~ 1 :~a:r";""\~ I :------- ~~r~ ~~, ' cr-JJl~~~ ) ~ C> ~' ,,\,IV \ ~'" 'I I; " ,,:bf~1 ~ ",,~ c'\: ~1~X:! ,D~~ ~,;~n~nd 1~11 13""~' , " I, H,lm) , __' I~_ I N ~~~ ~~ I ~. ~ ~~ i' 0 H q , p::jl a! h,~ ~lliJf~ ~j~ ", '~~S(G i 'r"'- I., - <I ~/ u=Y '-I', '- , ~~ ~,~ I ~ oi1l6 ~1 .J ~~~ ~,' ",' 'j Sl r;, ,'. f,l,;;,:,,;, ~ ' _ ~ ~ ,~ "c'4fr@~ J~ Efrrjj~\11"~ ':!ifff,l- ~m~ ~ ~~~ . ' ~~'I '~ ,."":H!fiB I ,.,~~ l'" ~ ~lJ ~:i,':::H:;,"wJ~ Hap,b &Ill _ 3000 0 3000 6000 9000 12000 15000 Feet I I '2('1, . . Proposed Zoning Ordinance modification changing, Section VI,.J, 2, b, (1), to read us follows: Parking oftrailerable watercraft, snowmobiles and AT'.'" ATV's under 26 feet in overall length shall be permitted in driveways for the sole expressed purpose of loading and unloading for a period not to exceed 24 hours. Parking over 24 hours will be pemlitted with a 9J d"js 10 dav permit, obtained from City Hall, that is renewable once during a 12 month period, Renewal may be made at time of permit issue. Watercraft shall include power boats, canoes, jet skis, fish- ing/hunting boats, pontoon boats, sail boats and sail boards. Proposed Zoning Ordinance 1Il0dilicution adding, Section V, K, 5, g, (3): Anv billboard located in the GB District may be expanded altered. relocated or otherwise modified solelv upon written approval of tile City, provided the expansion alteration. relocation or modification is aLlthorized bv the City of Arden Hills in connection with a transaction which will result in a net reduction in the number of billboards or in the aggregate si2n face area of the billboards. located within the GB District. . . ~"XU16'r if ,~ , . Planning Commission recommended changes to the Zoning Ordinance, Section VI, J, 2, b: (1) ralking ofhaik",L.k wakl~lafl, ;,olOw,l,OL.;!G, auJ ATV,;, ul<d~l 26 fat ill vy~",ll kugtL .:,hal~ ~G pGlul;UGd ill di;vGwaj.5 fOL tIi\,., .::.vk \d"P,G55Gd fh.Upv,:),,- u[lvCLJ~1L~ ahd llllloading fOl a pGtioJ Hut Lv "'hl",I".I..J 2.411()U.l~. r,uking 0....1...>124 Lvud vv;U h..... pl..uitiLteJ w;lL a 90 days pGdil;t, obtaLlled fl01h C;ty IIaIl, llwt;~ l(,lI\-,vvabk.. 0111...1", J~Ll;UO a 12 ,ltvulllpGiiod. R\..lll..\lValulaj LI.. IlHidG a'~ till1e uf FGU:Llit ~.55dr"... T.N at.....lGluft sLall ;udtld\... PVWl,...l Loal.), UihOG5, jet 5k;~, hSL.;iig/huul;'uo ~val;:), puulOO,l boats, sail Lual:) CLUJ 3d;1 bOJ.ids. ffl (1) All other RV's may be parked in driveways for the sole expressed purpose ofloading and unloading for a period not to exceed 72 hours. Permits for a period of up to seven (7) days, renewable once during a 12 month period may be obtained from City Hall. . e " MINUTES CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION . WEDNESDAY, MAY 6,1998 7:30 P.M. - NEW BRIGHTON CITY HALL CALL TO ORDER Chair Erickson called the meeting to order at 7:35 p.m. ROLL CALL Present were Chair Steve Erickson, Commissioners Terri Duchenes, Therese Galatowitsch, Gregg Larson, Marty Rye (arrived at 7:38 p.m.) Brent Nelson, and Dave Sand. Also present were: Councilmember Dale Hicks, Community Development Director Kevin Ringwald, and Recording Secretary Salima Khakoo. APPROVAL OF MINUTES FROM PLANNING COMMISSION MEETING HELD ON APRIL 1. 1998 Larson moved, seconded by Sand to approve the April 1, 1998, minutes. The motion . carried unanimously (6-0). CASE #97-24A - ARL YN SOLBERG- 3232 NORTH HAMLINE A VENUE- SIDE YARD SETBACK VARIANCE Mr. Kevin Ringwald, Community Development Director, explained the applicant is requesting approval of a Variance for a side-yard setback for a house addition (three feet proposed, when 10 feet is required) on a single family lot zoned R-l. Mr. Ringwald stated that the applicant had requested a Variance to construct a house addition to the northeast side of the home and an attached deck directly south of the proposed house addition in November 1997. The Planning Commission of November 5,1997, recommended denial of the side yard setback variance for the attached deck. On November 10, 1997, the City Council denied the side yard setback variance for the attached deck. The applicant attended neither of these meetings, due to being out of the country. The applicant waited the necessary six months to make application for a new variance and come before the Planning Commission. Mr. Ringwald stated that the applicant has eliminated the proposed deck from this proposal and has reduced the size of the house expansion to match with the existing basement wall which is beneath the steps to the house. Staffbclieves that these reductions taken by the applicant minimize the request to the greatest extend possible. . Commissioner Rye arrived at 7:38 p.m. -.-..-.- ., ARDEN HILLS PLANNING COMMISSION - MAY 6. 1998 2 Mr. Ringwald stated that Staff, in Planning Case #97-24A, recommends approval of the side yard . setback variance for the house addition, three feet proposed where 10 feet is required, based on the Findings-Side Yard Sctback Variance section of the Staff report dated May 6,1998, subject to the following conditions: l. Compliance of the plans as shown in Exhibit A, pages 1 of 2 and 2 of 2, contained within the Staff report, dated May 6, 1998. 2. Provision of detailed exterior drawings for the addition prior to consideration of this request by the City Council. Mr. Ringwald stated that, if approved, the Planning Case would be heard before the City COLIncil on Tuesday, May 26,1998. Chair Erickson acknowledged that the applicant was present and asked Commissioners if they had any questions for the applicant, No one responded. Chair Erickson inquired if neighbors of the applicant had stated any concern about this Variance. Mr. Ringwald stated that no concerns had been brought before him. Commissioners Sand and Larson inquired if the Variance diminished the neighbors' view of Lake Josephine. Mr. Arlyn Solberg, 3232 Nnrth Hamline Avenue, applicant, stated that the kitchen addition . does not diminish the neighbors' view of Lake Josephine. Commissioner Galatowitsch inquired if there would be steps and a door on the new addition. Mr. Solberg stated that there would be steps leading to the addition from the lake side of the home. Commissioner Sand asked Mr. Ringwald if the Commissioners could have detailed exterior drawings before making a decision on this Variance. Mr. Solberg providcd the drawings and explained the drawings, including the current structurc and the proposed addition, to the Commissioners. Mr. Ringwald requested clarification from the applicant that the addition would utilize building materials that matched the existing structure. Mr. Solberg stated that proposed exterior would match the existing materials of the home. Chair Erickson noted that the proposal before the Commission was better than the proposal six months ago. Chair Erickson also stated that this proposal was a prudent compromise since the roof and foundation of the structure remained unchanged and the two adjacent lots provided a buffer to the properties in nearby lots. Commissioner Larson inquired if the applicant could build a deck in the future if he desired one. Mr. Ringwald stated that the applicant would have to get a Variance from the City ifhe desired to build a deck in the future. . ARDEN HILLS PLANNING COMMISSION - MAY 6.1998 3 e Sand moved, seconded by Nelson to recommend approval of Planning Case #97-24A, Variance for a Side Yard Setback, 3232 North Hamline Avenue, Arlyn Solberg, for the house addition (three feet proposed when ten feet is required), based on the "Findings- Side Yard Setback Variance (house addition)" section of the staff report dated May 6, 1998, subject to the conditions indicated above and set forth in the Staff memorandum dated May 6, 1998. The motion carried unanimously (7-0). CASE #98-13 - MARL YN TRAMM. 3180-3182 CLEVELAND A VENUE - ZERO LOT LINE LOT SPLITI VARIANCES (LOT WIDTH & DEPTH) - PUBLIC HEARING Chair Erickson requested verification of the public hearing notice. Community Development Director Kevin Ringwald verified notice of the public hearing in the Bulietin on April 22, 1998. Chair Erickson gave an overview of the public hearing process, then opened the public hearing at 7:53 pm. Mr. Ringwald explained the applicant is requesting approval of a Zero Lot Line Lot Split in order to create two parcels for an existing duplex on .41 acre parcel zoned R-3 Townhouse and Low Density Multiple Dweliing District. Most of the properties in the vicinity are zoned R-3. Mr. Ringwald stated that the applicant requested approval to create separate parcels for an existing duplex. The existing duplex was approved as part of Planning Case 77-41 in November of 1977. The home was constructcd with the split in mind and included separate utilities, fire walis e between units, and other amenities. Mr Ringwald stated that the northerly parcel is deficient in lot depth, where 127 feet is provided but 120 feet is required. The southerly lot is deficient in lot width, where 78 feet is provided but 120 feet is required. Mr. Ringwald stated that the applicant had paid park dedication fees when the lot was acquired. Mr. Ringwald stated that the Staff recommends approval of Planning Case 98-13, Zero Lot Line Split and Variances for Lot Width and Depth, based on the "Findings - Lot Width Variance, Northerly Parcel," and the "Findings - Lot Dcpth Variance, Southerly Parcel," sections of the Staff report dated May 6, 1998. Mr. Ringwald stated that, if approved, the Planning Case would be heard before the City Council on Tuesday, May 26, 1998. Chair Erickson asked if anyone in the audience wanted to speak on behalf of Planning Case #98- 13. Noone responded Chair Erickson asked if anyone wanted to speak in opposition to Planning Case #98-13. No one responded. Hearing no further comments, Chair Erickson closed the public hearing at 7:58 p.m. e ---------------- ARDEN HILLS PLANNING COMMISSION - MAY 6. 1998 4 Chair Erickson inquired if the staff had any knowledge of ordinances that dealt specifically with - zero lot lines. Mr. Ringwald stated that he knew of very few cases that dealt with zero lot lines. Mr. Ringwald explained that the applicant, Mr. Tramm, had received approval from the City for several zero lot line splits in the past. Chair Erickson stated that it was pmdent to encourage the conversion ofrental units into ow'ner occupied units, wherever possible. Chair Erickson inquired if the applicant met the State critcria of undue hardship and whether the Commission's approval of such Variances was consistent with the State's intent. Mr. Ringwald explained this should have been addressed in 1977 when this issue was first presented since it was known that splitting the property wOLtld require the need for a variance. He stated that in the future, when this type of situation is considered, the City will be careful to identify if there is a need for variances and give guidance. Because of that, the variance was technically granted when the duplex was approved since it was constmcted so it could be split and sold as separate units. Mr Ringwald advised that in 1995, a request on Hamline Avenue, near Highway 96, was considered and denied because the duplex lot, if split, did not meet the dimensions or square footage requirements. Commissioner Larson asked if a condition precedent to granting to granting a variance is the finding of an undue hardship not created by the landowner. Mr. Ringwald stated the issue of undue hardship, if starting from a vacant lot and ne\v building, would be the reasonable use of the property considering the surrounding multi-family uses. But, due to the land use restrictions, . it is not possiblc to constmct to the required density and achieve a reasonable use of the property. Commissioner Duchenes inquired if a declaration could be filled out on the maintenance of the house since it will be under separate ownership. Mr. Ringwald asked the applicant if party wall agreements existed or if they intended to tile a party wall agreement. Mr. Marlyn Tramm, 3180-3182 Cleveland Ave, responded that a party wall agreement does not exist but he would be willing to put one in place. Commissioner Larson inquired ifboth tenants would have to paint their homes the same color in order to maintain similar exterior walls. Mr. Ringwald responded that the tenants would have to agree to the color and the style of the exterior of their homes. Commissioner Galatowitsch inquired ifR-3 zoning would allow 2 single family units to be placed on this property. Mr. Ringwald responded that it would, but variances would be required. Duchenes moved, seconded by Sand to recommend approval of Planning Case #98-13, Zero Lot Line Lot Split and Variances (Lot Width and Depth), 3180-3182 Cleveland Avenue, Marlyn Tramm, based on the "Findings-Lot Width Variance (Northern Parcel)" and the "Findings-Lot Depth Variance (Southerly Parcel)" section of the Staffreport dated May 6, 1998 and subject to the conditions indicated above and the applicant providing a party wall agreement to deal with exterior maintenance by the separate . owners in a manner acceptable to the City Attorney, and the agreement be recorded with the property. The motion carried unanimously (7-0). ARDEN HILLS PLANNING COMMISSION - MAY 6. 1998 5 e CASE #98-14 - ANN STURGEON - 3769 NEW BRIGHTON ROAD - LOT SPLIT- PUBLIC HEARING Chair Erickson requested verification of the public hearing notice, Community Development Director Kevin Ringwald verified notice of public hearing in the Bulletin on April 22, 1998. Chair Erickson gave an overview of the public hearing process, then opened the public hearing at 8:17 p.m. Mr. Ringwald explained the applicant is requesting approval of a lot split to create two parcels on a 2.29 acre parcel zoned R-2 Single and Two Family Residential District. Mr. Ringwald stated that the applicant requested approval to split offa westerly 1.6 acres of their property for resale. The easterly portion of the property consists of the existing house on New Brighton Road. Two lots in the immediate area have also split off the rear of their property similar to this request. Mr. Ringwald stated that the northeast comer of the garage which is located adj acent to the north property line of this parcel provides for only four feet of setback when the minimum required side yard setback is five feet. The easterly and westerly parcel exceed all code requirements in terms oflot width, depth and area. Mr. Ringwald stated that the Staff recommends approval of Planning Case 98-14, Lot Split, subject to the following conditions: . l. Provision of the necessary drainage and utility, in a form acceptable to the City Attorney prior to consideration of this request by the City Council. 2. Payment of the appropriate park dedication fee. Chair Erickson and asked if anyone in the audience wanted to speak on behalf of Case #98-14. No one responded. Chair Erickson asked if anyone wanted to speak in opposition to Case #98-14. No one responded. Hearing no further comments, Chair Erickson closed the public hearing at 8:25 p.m. Commissioner Sand inquired about the westerly edge of the parcel. Mr. Ringwald explained there are utility line easements located on the westerly edge. Commissioner Sand inquired about the likelihood that the lots could accommodate a structure or house and attract a buyer if the lots are split. Mr. Ringwald stated that it appears that it could accommodate a house. Commissioner Larson inquired if there was a potential buyer interested in the existing lots, including the lot owned by the applicant. e Ms. Ann Sturgeon, 3769 New Brighton Road, stated that 3 lots, including hers, were advertised for sale together but one of the owners died. Currently, there are two lots for sale, one of which is owned by her. ______..___u_ ---------- ARDEN HILLS PLANNING COMMISSION - MAY 6. 1998 6 Commissioner Sand noted that if the lots to the south were also split, they would be zoned R-2 e which would accommodate a single family home or duplex/twinhome. He reviewed another property with narrow lots which was developed as twinhomes. Mr. Ringwald agreed this is a possibility and could be developed as a nice residential area. Commissioner Duchenes inquired if the westerly access to the property was on Cleveland Avenue, Mr. Ringwald responded that there was a wide boulevard that separated Cleveland A venue from the current westerly property line but the access point would be Cleveland Avenue. Nelson moved, seconded by Rye to recommend approval of Planning Case #98-14, Lot Split, 3769 New Brighton Road, Ann Stmgeon, subject to tbe conditions indicated above and set forth in the Staff memorandum dated May 6, 1998. The motion carried unanimously (7-0). CASE #98-15 - SIGN-A-RAMA (MCGUIRE'S) - 1201 WEST COUNTY ROAD E- SPECIAL USE PERMIT (SIGN AGE) - PUBLIC HEARING Chair Erickson requested verification of the public hearing notice, Community Development Director Kevin Ringwald verified notice of public hearing in the Bulletin on April 22, 1998. Chair Erickson gave an overview of the public hearing process, then opened the public hearing at 8:37 pm. Mr. Ringwald explained the applicant is requesting approval ofa Special Use Permit, signage . modification as expressed in Planning Case #95-6, for the Holiday Inn/McGuire's, 1201 West County Road E, to allow for the placement of 4 neon stripes 20 feet in length and 5/8ths of an inch wide adjacent to the existing McGuire's sign on the wall facing County Road E. Mr. Ringwald stated that in March 1995, the Planning Commission recommended approval of an exterior facelift and various site improvement at the Holiday Inn. Also in March 1995, the City Council approved those improvements subject to approval of the landscape plan, which in turn was also the recommendation of the Planning Commission in September 1995. In the same month, the City Council approved the landscape plan. Mr. Ringwald stated that Staffrecommends approval of Planning Case #98-15, Special Use Permit, subject to compliance with the plans in Exhibit A of the Staff memorandum dated May 6, 1998. Chair Erickson asked if anyone in the audience wanted to speak on behalf of Planning Case #98-15. No one responded. Chair Erickson asked if anyone wanted to speak in opposition to Planning Case #98-15. No one responded. Hearing no further comments, Chair Erickson closed the public hearing at 8:39 p_m. . ARDEN HILLS PLA1\TNING COMMISSION - MAY 6.1998 7 . Chair Erickson inquired if this was a flashing sign or a decorative non-flashing sign. Tom Bye, Sign-A-Rama, representing the Holiday Inn/McGuire's, 1201 West County Road E, stated that the neon sign would not flash and the color would be complimentary to the color of the building. Commissioner Sand asked Mr. Ringwald if the new canvas awnings were already in place. Mr. Ringwald stated they were removed while the building was being repainted and will be reinstalled. The neon strips will be located above the awning. Commissioner Sand inquired about the colors of the neon sign. Tom Bye stated the color of the sign would be either pink or teal. Sand moved, seconded by Nelson to recommend approval of Planning Case #98-15, Special Use Pennit (signage), 1201 West County Road E, Holiday Inn/McGuire's, subject to compliance with the plans in Exhibit A of the Staff memorandum, dated May 6, 1998, and with the understanding the color of the neon sign may change to a color other than what is noted on the attachment, which is pink. The motion carried unanimously (7-0). Chair Erickson clarified that the approval of the Planning Case was with the understanding that the color of the new signage may change from what is shown on the attachment. . CASE #98-12 - CITY OF ARDEN HILLS - ZONING ORDINANCE MODIFICATIONS (RV PARKING & BILLBOARDS) - PUBLIC HEARING Chair Erickson requested verification of the public hearing notice. Community Development Director Kevin Ringwald verified notice of public hearing in the Bulletin on April 22, 1998. Chair Erickson gave an overview of the public hearing process, then opened the public hearing at 8:44 pm. Mr. Ringwald explained the City of Arden Hills requests approval of two amendments to the Zoning Ordinance. The first amendment would modify the length of time certain Recreational Vehicles can be parked in a driveway from 90 to 10 days. The second amendment would allow existing billboards in the Gateway Business District (GBD) to be modified, with City approval as long as the total number of billboards or billboard faces are reduced. Mr. Ringwald stated that previously, the City Council requested Staff to review the length of time certain recreational vehicles may be parked in a driveway. This study was in response to a concern by the City Council that the regulation allowed for recreational vehicles to park in a driveway for 90 days and then the applicant can receive a renewal for another 90 days. Thereby, certain recreational vehicles (ie., watercraft, snowmobiles, ATV's) can remain on a driveway for 180 days, while all other Recreational Vehicles are limited to 7 days with a renewal of an . additional 7 days. ---------------------- ARDEN HILLS PLANNING COMMISSION - MAY 6. 1998 8 Mr. Ringwald stated that this request would modify Section VI, J, 2, b, (I), of the Zoning . ordinance to reduce the length of time certain recreational vehicles may be parked in a driveway with a pelmit from 90 days to 10 days with the option to renew the permit one more time. Mr. Ringwald explained that the second proposed Zoning Ordinance amendment related to billboards. In facilitating the Welsh Development Phases II, II, and IV of the GBD, the City acquired several properties in the area. One of those properties was owned by the Morris Communication Corporation. The property contained two billboards along Interstate 35W. Morris Corporation also owns two billboards along Interstate 694 in the GBD. Morris agreed to sell the propeliy to the City for a nominal price of 525,000 and remove the two billboards along Interstate 35W, if they would be permitted to add a face to one of the billboards, which currently contains only one face along Interstate 694. The City Council agreed to this as it provided the necessary property for the Welsh project and reduced the number of billboards, from four to two, and reduced the number of billboard faces from six to four. Morris' attorneys questioned whether the City had legal authority to carry out this agreement. The City Attorney providcd a legal opinion which stated that the City did have legal authority to carry out this agreement. Morris' attorneys disagreed with the opinion provided by the City Attorney. The City then agreed to include language in the Zoning Ordinance which would specifically provide for the elements of this agreement so that the City could close on the subject property. Chair Erickson askcd if anyone in the audience wanted to speak on behalf of Planning Case #98- . 12. No one responded. Chair Erickson asked if anyone wanted to speak in opposition to Planning Case #98-12. No one responded. Hearing no further comments, Chair Erickson closed the public hearing at 8:47p.m. Chair Erickson inquired ifresidents could park their recreational vehicle in the back of their home or on the other buildable parts of their property. Mr. Ringwald stated that was correct. Commissioner Galatowitsch asked if another suburb had passed a similar ordinance which was highly contested by the residents. Mr. Ringwald clarified that St. Louis Park passed a similar ordinance after having none in place. Commissioner Larson asked for a clarification on why distinctions were being made between recreational vehicles that have a 24-hour permit and others that have a 72-hour pernlit. Couneilmember Bevcrly Aplikowski, clarified that the distinctions among permits for recreational vehicles was placed because some R V's require a longer time to get ready for use than others. Commissioner Larson inquired ifit was possible to have a 72-hour permit for all RVs instead of . different pernlits for specific R V's. Commissioncrs discussed the merits of such a proposal. ---..--..-------- ARDEN HILLS PLANNING COMMISSION - MAY 6. 1998 9 . Commissioner Larson proposed to strike Section VI, J, 2, b, (1) of the Zoning Ordinance and to amend Section VI, J, 2, b, (2) by striking the second word ("other") of sentence 1 ("All other RV's may be parked in driveways for the sole expressed purpose ofloading and unloading for a period not to exceed 72 hours. Permits for a period of up to seven (7) days, renewable once during a 12 month period may be obtained from City Hall."). Larson moved, seconded by Sand to recommend approval of Planning Case #98-12, City of Arden Hills, Zoning Ordinance, to amend by striking Section VI, J, 2, b, (1) of the Zoning Ordinance and by amending Section VI, J, 2, b, (2) by striking the second word ("other") of sentence l. The motion carried unanimously (7-0). Larson moved, seconded by Sand to recommend approval of Planning Case #98-12, City of Arden Hills, Zoning Ordinance amendment to Section V, K, 5, g, (3) as presented. The motion carried unanimously (7-0). COUNCIL REPORT Councilmember Hicks reported on the City's approval of changes to the proposed antennas for U.S. West Wireless and the lot split variance request by the Emerald Inn. The City approved the lot split but the variance was not needed due to the Emerald Inn's decision to move its property line five feet to the north. Access easements were also required as well as shared use of the pylon sign. . Councilmember Hicks stated that the City Hall would have Summer hours, whereby the staff would be available for longer hours from Monday through Thursday but would be open half days on Fridays, Councilmember Hicks reported that the City Council approved a $700,000 bid for Street Improvement Projects. Councilmember Hicks reported that the City Council had decided to add temporary staff based on the discussions at the retreat which led to a Staffreorganization. Mr. Ringwald would be employed as the Assistant to the City Administrator and work on special projects such as TCAAP, Gateway Business District, among others. Cindy Walsh, current Parks and Recreation Director, would become the Community Development Director. An Associate Planner be hired and would take over some of the current planning responsibilities. Councilmember Hicks reported that the new City Hall had opened in the Gateway Business District at 4364 Round Lake Road on Friday, May 3, 1998. The old City Hall would be demolished. In late July, the City Council and Planning Commission meetings will move to the new site. . ARDEN HILLS PLANNING COMMISSION - MAY 6. 1998 10 COMMISSION COMMENTS . Chair Erickson noted that there would be no Planning Commission meeting in June. Commissioner Sand inquired about the Lake Johanna Project. Council member Hicks provided an update and stated that the construction would begin soon. Commissioner Nelson complimented Mr. Ringwald on the graphics that accompany the Planning Cases. Commissioner Nelson asked if there was a moratorium on the expansion of businesses that focus on adult entertainment. Mr. Ringwald stated that there was a moratorium on adult entertainment. Commissioner Sand inquired about a property (1426 County Road E) where a high number of cars were being fixed. Mr. Ringwald stated that he would look into the matter. ADJOURNMENT Nelson moved, seconded by Larson to adjourn the meeting at 9:30 pm. The motion passed unanimously (7-0). . . ---- CITY OF ARDEN HILLS . MEMORANDUM DATE: May 26, 1998 TO: City Co",,," ,fr- FROM: Kevin Ringwald, Community Development Directo SUBJECT: Creation of Guidelines for Revolving Loan Fund Request The City Council is requested to approve the guidelines for the Revolving Loan Fund (Exhibit A). Background The EDA approved these guidelines on August 25, 1997. The State is concerned that it cannot grant funds to quasi-governmental organizations (ie., EDA's). The Staff and other cities do not share this concern. However, to keep on track several projects that the City has been working on for some time the Staff would suggest that the City Council adopt these guidelines so that the project time lines are not negatively impacted. The Staff will continue to work with State . officials so that these funds can go directly to the EDA. Revolving Loan Fund The Staff would suggest that the City Council place the same parameters on the use of these funds as the EDA. These parameters can be summarized as follows: I. Geography a. Located in the Gateway Business District b. Located in the Corporate Campuses (ie., CPI, Land 0' Lakes, Control Data, Dynamark, and MSI) c. Located in the Lexington/Fox area d. Located in the Twin Cities Army Ammunition Plant (TCAAP) 2. Jobs a. Creates at least one White Collar job for every $5,000 in RLF money b. Creates at least one High-Tech-Office !High-Pay for every $5,000 in RLF money c. Creates at least one High-Tech-Manufacturing/High-Pay for every $2,500 in RLF money d. Retains at least one White Collar, High-Tech-Office !High-Pay, or High-Tech- Manufachlring/High-Pay job for every $1,000 in RLF money . .. 3. Leverage a. Minimum ratio of private to public (RLF) infusion of money is 2:1 b. Minimum borrower's equity contribution is 10 percent . c. Maximum amount ofRLF dollars dedicated to working capital is 50 percent d. Maximum amount ofRLF dollars dedicated to overall total project cost is 33 percent Recommendation The Staffrecommends that the City Council adopt the attached guidelines for the Revolving Loan Fund. . . ~ ~6(T It Iff{ . CITY OF ARDEN HILLS REVOLVING LOAN FUND (RLF) GUIDELINES . . As adopted by the City of Arden Hills on May 26, 1998 . 1('-4 INTRODUCTION The creation of a Revolving Loan Fund (RLF) for the City of Arden Hills (City) was made . possible through the Minnesota Department of Trade and Economic Development (DTED) Minnesota Investment Fund (MIF). As a result of these MIF grants, the ensuing guidelines have been developed for the purposes of administering this fund. PURPOSE 1. To create or retain permanent private sector jobs in the City. 2. To provide capital for business development and expansion within the City, particularly for businesses unable to obtain adequate affordable capital from the private capital market. 3. To bolster tax bases of local units of government. 4. To leverage other public and private investments in order to achieve the maximum number of jobs per city dollar. LOAN MANAGEMENT PHILOSOPHY 1. Allow for flexibility in establishing loan terms and conditions to tailor-fit loans to the needs of individual industries. . 2. Establish and maintain a good working relationship with local, private financial institutions. 3. Arrange interest subsidies with local lenders. 4. Provide collateral for private financing. 5. Provide for principal reductions together with private lenders. 6. Make companion or second loans which can reduce the overall interest rate. 7. Give direct loans at favorable terms and interest rates. 8. Guarantce loans made by private lenders. . . ~/~ ELIGIBLE PROJECTS . The following types of activities are eligible for use ofRLF funds for private, for-profit businesses. I. Existing Business Expansion Defined as Office/Industrial related expansion, including land and building acquisitions and construction, remodeling, relocation, equipment acquisition, and public facilities improvements. 2. Business Eouipment Acquisition Defined as the purchase of additional depreciable assets for the purpose of expanding industrial activities. 3. Development of New Business Defined as the establishment Office and Industrial businesses in all phases, including land, building acquisition and construction, remodeling and equipment acquisition. 4. Working Capital. 5. Professional Fees. 6. Infrastmcture Improvements Necessary to Support New or Expanding Businesses. CRITERIA FOR USE OF FUNDS . I. The project should leverage at least two dollars for every City dollar invested. 2. The project should: a. Create at least one White Collar job for every $5,000 in RLF money; and/or b. Creates at least one High-Teeh-Office!High-Pay for every $5,000 in RLF money; and/or e. Creates at least one High-Tech-Manufachlring/High-Pay for every $2,500 in RLF money; and/or d. Retains at least one White Collar, High-Tech-Office/High-Pay, or High-Tech- Manufacturing/High-Pay job for every $1,000 in RLF money. 3. The project should include a borrower's equity contribution of 10% of the total project cost at a minimum. 4. The City may finance no more than 50% of the borrower's working capital needs. 5. The City may finance no more than 33% of the cost of the project. 6. Loan will be in a junior collateral position to the major source of project financing, unless revolving loan fund proceeds are the primary source of funds. . ----- ct('-f 7. The term of the loan should coincide with the terrn of the private portion of the loan, but may be shorter. . 8. The interest rate and repayment structure are negotiable dependent on the applying business' job-creating potential and tax base increasing potential for the community. 9. The applicant must meet the underwriting criteria of the private financial institution participating in the project. 10. Collateral pledged must be approved by both City and patiicipating financial institutions. 11. Revolving loan fund proceeds cannot be used to transfer ownership through the acquisition of fixed assets unless the transfer results in a physical remodeling or expansion project approved by the City. 12. Applicants must provide current records in a form acceptable to the City. 13. Applicants must provide valid bids for the work or equipment proposed. 14. The City must have available to it, projections of perforrnance to support repayment ability with the required business plan. . . , CITY OF ARDEN HILLS . MEMORANDUM DATE: May 12, 1998 " TO: Brian Fritzsinger V~. FROM: Dwayne Stafford SUBJECT: 1997 Street Improvement Project, Final Payment Backrround The City of Arden Hills awarded Valley Paving Inc., of Brooklyn Park, MN the 1997 Street Improvement Project on April 29, 1997. Their project bid was $383.143.75. Due to less than anticipated quantities, the final costs for the project totaled 5370,990.08. Previous payments totaling $365,558.03 have been made to date. The City withheld $5,432.05 ofthe final payment request last December until required documents were provided to the City and remaining punch list items were corrected. These issues have now been addressed to the satisfaction of the Public Works Director. . Recommendation The Public Works Director recommends final payment for the 1997 Street Improvement Project be made to Valley Paving, Inc. in the amount of$5,432.05. t,. 0 i . , LH. -18' 9 8 (~ION) 1444 VALLEY PAVING-NORTH TEL:612 425 1356 P. 00'2 ~~~~\~~ . SOUTH OFFICE NORTH OFFICE 6800 13th AVENUE EAST 4105 85th AVENUE NORTH SHAKOPEE, MN 55379 BUILDING B SUITE 203 PHONE (612) 445-8615 BROOKLYN PARK, MN 55443 FAX (612) 445-0355 PHONE (612) 425-2988 May 18, 1998 City of Arden Hills Attn: Dwayne Stafford Public Works Director 4364 Round Lake Rd Arden Hills, MN 55112 Dear Dwayne: Valley Paving, Inc. has provided proper documentation to the city for the final . pay estimate. We have also completed all items on the punch list We are making a request for final payment of $5432.05. This will be payment in full for the 1997 Arden Hills Overlay Project. 1,_ If you should have any questions, please calL i ~~ - Brad Schmidtbauer Vice President A1~~ . , Affirmative Action! Et;lual Opportunity Employer ~~------ Howard R. Green Company ~ISL, --~~~--- CONSULTING ENGINEERS fO\\lLnlHlGlltElIl :. Formerly MSA ! Consulting Engi1'~ers December 2, 1997 File: 520-080-30 Mr. Brian Fritsinger City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112-5794 RE: 1997 STREET IMPROVEMENT PROJECT FINAL PAY ESTIMATE Dear Mr. Fritsinger: I I Enclosed are three copies of the Final Pay Estimate for the 1997 Street Improvement Project. i i As you are aware, Valley Paving. Inc., was the general contractor for this project. The original I contract amount was $383.143.75. The final construction cost is $370,990.08. Based on i previous payments of $179,558.03 and no retainage, the total amount due the contractor on this i pay estimate is $191,432.05. We have inspected the work performed by Valley Paving, Inc., . and have found it to be in compliance with the plans, specifications, and contra,:t documents. ! Therefore, we would recommend final payment to Valley Paving, Inc., in the amount of i $191,432.05 i , Prior to releasing the total amount of this final payment, the City should ensure that all t: Ii necessary paperwork is completed. such as the IC-134 forms and the Consent of Surety for Final Payment. We would recommend that some amount of money is withheld from this fihal Ii , " payment pending submission of this paperwork to the City. i I: f: If you have any question, please call. I I i. Sincerely, Ii " Ii Howard R. Green Company ii " i: ----- " i: ~~#d':CiCU ;' " i' ': Terry . aurer, P.E. I: " TJM:tw I Encs. I , cc: Valley Paving. Inc., 4105 85th Avenue N. Bldg. B, Suite 103, Brooklyn Park, MN 55443 1f !i II . I, II Ii ,--;0 O:\PROJ\5200S0m\080-0209 .deC.doc 1326 Energy Park Drive. Sl. Paul. MN 55108 . 6121644.4389 fax 6121644-9446 toll free EIOO/888-2923 I I r;v// C/y - PARTIAL f'AYllolE....,. ESTI.\1ATE . :"0.2 (F'I:-lAL) f1l.0M: JULY 5.1991 TO: SEPTEMBER R. 1m CO~TRACTOR: VALLEY PAVING. INC. ADDRf:SS: 4Io:l-35TH AVENUE NORTH. BLDG. B. SUITE t03. BROOKLY:-; PARK.. M.... O~\o1','ER: CITY OF ARDEN HILLS. MINNESOTA PROJECT: 1997 STREET IMPROVEME~TS CO.\IPLETIO)'l; DATE A.'10t.'.,. OF CO~TR,l,CT' OkIGl:-;AL: AUGUST 29. I'~n ORIGISAL: , HJ.I":J.7S REVISED: REVISED: ~""'HFnrrl F 1 0 1~'1F'<; ~\'r-.;r'F RE.\tOVE CATCH BASI:->..\.lA:\HOLE EA ; 11500 0.00 000 )00 J~5_00 , REMOVE ReS' LF '" 6.20 0.00 0.00 115.00 7U.OO ) COMMO:-: EXC.-\\iATIO:-'- (p. CY 76~ 610 0.00 0.00 76500 ~.666.50 , St~BuRAOE EXC,;'" A no", CY "" 5.85 000 0.00 680,00 J.Q7B,OO , SELECT GRA:-.;rLAR BORROW. CV CY ;80 9.75 680.00 6.6}(),OO MO.DO 6.630.00 6 SUBGRADE PREPAR;\.TIO.... ReSTA ,.. 17HlO 000 0.00 4,80 "".00 , AGGREGATE BASE - CL>..SS ~A T~ 9" 1.15 "".00 6.-1,;,,;",90 "".00 6.U7.9Q . MILL BITlJMJ~'OUS SURFACE ,y " '.00 100.00 "".00 100.00 "".00 . 9 TIPE ~IA BITC~I:-.'OUS WEAR COURSE Tl': 175 23.00 178.J6 4.10~.~8 I1U6 ~.IO!.~S 10 n.PE 31 B Brn:~II:-<OUS BASE COURSE TN 20' 24.00 HAS 6-5S.$(l ~J~.~S 5.57S.W " BITUMINOUS FOR TACK COAT GAL 90 1.30 100.00 130.00 100.00 130,00 " B{,I& CONCRETE CURB &. G1JTTER LF ,." 6.15 0.00 0.00 9J4oo 5.7.w.IO " 6- CONCRETE DRIVEWAY P^VE"IE~T $V 205 30.00 150.~7 ~.51~.10 150~7 ~5\~,10 " 6" CDSCRETE DRIVEWAY APRO:-.' SY " 31.00 &5.\1 2.6JSAI gS.11 2.6Jg,~1 15 CONCRETE V ALLEY GCTTER " m 3.35 .4~.oo _1.:<1.70 lSO,OO 603.00 16 CONe. VALLEY GLTTER TR1A;\;GLE SECT. EA , 340.00 1.00 :uo.oo ~,OOJ U6000 , " ISLET PROTECTION EA , 100.00 000 0.00 2.00 ~ 10000 18 SODDING, n'PE U.WN &. BOULEVARD SY 1150 2.50 1.57:>.00 3.932.50 l.snoo. 3,9J!.50 . 19 ~. PERFORATED HOPE PIPE DRAIN WITH nl'E I GEOTEXTlLE SOCK LF 108<) 3.20 0.00 0.00 510.00 l.8H,OO 20 DRAIN TlU CORE CQN1'o'ECTIONS EA . lSO.OO 0.00 0.00 '.00 000.00 1I l2. RCPClAS:s.lIl. DESIGN 30CJ6 LF " 22_00 0.00 0.00 J2.oo 104.00 " COl'lSTRUCT CATCH BASIN. N. ~)6' EA 1 900.00 0.00 000 2.00 I.SQO,OO l3 ADJUST FRA~E AND RING CASTlSC; EA 2 lSO.OO 2.00 300.00 2.00 300.00 " ADJUST VAL \'E BOX EA 1 125.00 2.00 250.00 2.00 150,00 " RELOCATE HYDRA1'oT E. 2.100,00 0.00 000 1.00 2.10000 T SCHEDULE [J) J.\c\lES ,.l,VE;-.'UE-TOTAL 30.:33.29 6O.4JU9 'WHFf)11! F ~ n rOll FF''' (,!Re! f I REMOVE COSCRETE CURB &. GLTrER LF 630 2,45 81.00 198A5 622.00 l,52J.9C 2 COMMON EXCAVATION (p) Cy "" 6.10 0.00 0.00 "".00 J,29-l-.oo ] SUBGRADE EXCA V A TlO1'o' CY 5~1) 5.85 0.00 0.00 520.00 n....~.OO . SELECT GRANULAR. BORROW _ CV CY 520 9.75 10.00 97,~ $JO.oo 5.lli7.:Sll , SlJBGRADE ?R.f.?^RATIO~ ROSTA ] 200.00 0.00 000 )00 90000 6 AGGREGATE BASE - CLASS 5A TS m 7.15 7~l.oo 5.:9$,15 141.00 5,298.15 , TYPE 41,0. BrrUMI~OlJS WEAR COURSE TN 12l :23.00 152.46 J..5Oli.Sg 152.46- J.5Q&.58 , TYPE JIB IlITUMI~OUS BASE COURSE TN 160 l~.OO 33.31 ""~ 193.JI 4,639.44 . 2" BITUMINOUS DRIVEWAY PAVEMENT SY Il3 '.00 106.00 ~.OO 106.00 9ROO . 10 BfTt.!Ml~OUS FOR TACK COAT GAL " 1.30 75.00 97.5<1 75.00 97.50 " 8618 CONCRETE CVRB ,.,:-:0 GLrrrER LF 630 6.15 81.00 498.15 622.00 J.8~5.JO " 6. CONCRE'T"E DRIVEWAY APROS " 56 31.00 62.33 1.9l1.23 62.3J 1.932.23 .; n.""lcri,~i'~~2(~J80": PAGe I " 6" CO~CRETE DRIVEWA y I'AVEME:-.T sy '" J<l.00 118.7D 3.56100 IIB,70 U6100 " INLET f'ROTECTlO:-l EA , 100,00 '00 100,00 .00 \00,00 " SODDING. nt'''' LAWN'" BOULE\'ARD SY "'" 250 1.27:5,00 3.187.50 1.17500 ~. t&7.50 .. 4- PERfORATED HOPE PIPE ORAl!" WITH TYPEIGE~LESOCK LF m ].20 0.00 000 47~_OO 1.516.311 " ORAl:>! TILE CORE CONI"ECTlOSS EA 2 \:5000 000 0.00 2.00 300.00 " RECONSTTI.UCT MA:"HOLE EA , 57:5.00 0.00 000 .00 .57500 " ADJUST FRA....E AND RISG CASTI~G EA , 1$0.00 0.00 0.00 2.00 300.00 20 AOillST \' AL VE BOX EA , l!:5.00 0.00 000 2.00 :50.00 T SCHEDULE 2.0 COLLEE~ CIRCLE _TOT....L 20.230.50 43.970,% <;r....~nm F 1. n ('"01' FF" A\'F"'l'F REMOVE COSCRfTE CURB &: GUTTER L' 10'" 2.-15 21.:50 52.68 1.0.32.50 2,652.13 ! COMMON EXCAVATIO.... {P} cy m 6,10 0.00 0.00 875.00 :S.D7.50 J SU8GRAOE EXC,'oV...TIOS CY JOOO 5.85 214.00 1.602.90 3.274.00 19.152.90 , SELECT GRA,SUUlR BORROW. CV CY '000 "0 0.00 0.00 HJXl.(lO 25.100.00 5 SUBGRADE PREPARATlO:-: RDSTA 27.0 135.00 0.00 0.00 27.00 3.645.00 , MILLED BIT1.;~INOUSIS""LV^GED CLASS:5 CY 1815 9.20 0.00 0.00 1.815.00 17.150.00 MILL SrT1JMI:-':OUS SI..'RFACE SY JS '00 10.00 "'00 "'00 160.00 . TYPE ~IA em'MINOUS WEAR COURSE T~ 930 23.00 I,OZ:UO ZJ53UiO I.01J,~O 1J.sn60 , TYPE 3lf1 R~l"MJNOl'S a....SE COUR~E T:-; 11.10 21.70 1.081A& 23.4.6&.11- 1.08U8 :?J.-l6&.i! " BITUMINOL'S FOR TACK CO.... T GAL '" 1.30 500.00 650.00 500.00 650.00 " SlIR.\JIDU!'.TABLE CO:-lc. CURB &. GUTIER L' 1080 6.15 21.50 In!) 1.08.250 6M7.J8 " SODOlroG. TYPE LAWN de BOULEV ARC SY 250 2.50 206,00 515.00 200,00 515.00 - ,. PERfORATED HOPE PIPE DRAIN WITH TYPE 1 GEOTEJrnLE SOCK lJ' 5500 3.20 162.00 SlUG 3.939.00 12.604.80 DRAIN TILE CORE CONNECTIONS EA '" 150.00 000 0.00 10.00 1.500.00 " ADJUST FRA....E AND R[~G CASTI:-JG EA '" 150.00 0.00 0.00 18.00 2.700.00 " ADJUST VALVE BOX EA , 1::5.00 0.00 0.00 '00 500.00 SCHEDULE 3.0 COLU:E~ AVENUE_TOTAL 50.512.92 1.1.5.526..1.2 <;t""I-IFnlllF'OC""0l"'IT".'1l0An."F-I.1 ('OAT BlTUM1NOL'S MA TERlAL CRS.l GAL 2720 093 2.no.OO 2.52960 2.nooo \~. 2.S~9.6O , FA.:. CLCn AGGREGATE TON I~O 19.10 120.00 2.292.00 120,00., ~.~9~.OO J CRACK SEAL L' JOOO OA3 1.394.00 599.42 2.930.00; 1.~59,90 T SCHEDULE 6..0 COUNTY ROAD F SEAL COAT_TOTAL 5.421.02 6.081.50 o;;rHFnlll F 70 "IOIrTH ....Flll'1G ...V.'ll). .."..[ C'O...T , BITUMINOUS MATERIAL CRS.2 GAL 2985 0.93 0.00 000 0.00 000 T SCHEDlIlX 7.0 :"iORTH SXELLING "VE!'o1JE SE....L COAT-TOTAL 0.00 0.00 ..rJ.-ll'n111p9Dt....or"!\"O.....<;TR...ll "p~l ('O..T I BTTUMINOCS MA TERIAL. CRS.~ GAL "'''' 0.93 1.080.00 1.004,.;0 l.080,00 t.()()4.40 , FA.2, CL.C.. AGGREGATE TON " 19.10 47.00 897,70 47.00 8"97.70 J eRAex. SEAL LF "'0 0.43 0.00 0.00 1.718.00 738.74 T SCHEOOLE '.0 INDIAN OAKS T'R.AIL SEAl. eO"T- TOTAL l.90!.W ~.t.4{l,S>l. <;('IITDPI' Fill 0 RRIIF"RF"RRY I' .....F" <;;F.., ro...T , BlTUMINOUS MATERIAL.. CRS-2 GAL ,,. 0.93 590.00 548.70 590.00 548.70 , FA.2. CLe.. "GGREGA TE TON 26 19.10 16.00 496.60 2b.OO 496.60 J CRACK SEAL LF ,'" 0.43 1!3.00 121,69 "".00 2llJ.W . SCHEDULE 10.0 IIRUEBERRV LANE SEAL CO....T-TOTAL 1.166.99 l.n9.IO .; n:l.;t<1"I<~1\.~200s0t! PAGE! . ...HFnl'l.11 n PARJo.:"~I()RF THtlYF ~F..I .O-\T " Bm.;MI~OUS MATERIAL CRS.2 GAL 7'" 0.93 760.00 706.1lO ;60,00 706,1lO 1 FA-2. CLc.. AGGREGATE TOS ;. 19.1Il ;'00 f>.l.9.40 ;'00 f>.l.9,40 J CRACK SEAL LF no 0.43 201.00 S6Al 611.00 ~88 53 T SCHEDULE 11.0 PARIo;SUORE DR.JVE SEAL COAT-TOTAL 1..u1.63 1.64-.\73 ~rHrI)11" I' r. \"..1 "....,J..... -1.\."....". ~F...I rO-\T , BJTUMI~Ol:S MATERIAL, CRS.2 GAL 190 0,93 190.00 73-;70 700.00 7:W,70 2 FA.2. CL.C" AGGIlEGATE TOS " ]9.10 55,00 l,I}5050 55.00 1.010.50 l CRACK SEAL LF 1~50 OA3 522.00 224-l-6 1,371.00 58953 T SCHEDULE 12,0 VALDITI!\"E ""\-'(:"<1J( SEAL COAT_TOTAL 2,009.66 1.37..\73 <;.(""H.nn. 11 n '\".1.1 ....'1.....-. rll.<;T 110,1) "FAl I.n"T , BITUMINOUS .I.1ATERIAL, CRS_! GAL gg, IB3 "'.00 8D.OS 88500 !lJ.1}5 1 F^.~, CL.C.. AGGREG:I,TE TO!" J9 19,10 39.00 744,90 39.00 1.u.,90 J CRACK SEAL LF '000 OH 000 000 1,146.00 53578 T SCHED~LE 13.0 VALE:<.TI:-;E CREST Ro...n SEAL COAT_TOTAL 1.567.95 2.103.73 !';('Hrt)PI F 1~()"Jo.:fl "" I ..\T ""AI ro..T BITU.I.1lS0lCS MATERIAL, CRS.2 GAL 700 093 700.00 651.00 700,00 651.00 1 FA-!. CL.C., AGGREGATE TO>>'; " 19.10 31.00 592.\0 3\.00 59:!.10 J CRACK SEAL LF 1200 0,43 673.00 289.39 1.0&-1.00 46612 T SCHEOIJl.E 1.a.0 SKILES LA:>;E SEAL COAT_TOTAL l.53Z,49 l.709.11 . <;rH.nm F'~ n ...IlI Tn" nil IV. "FAI ro...T , BITUMINOUS MA TERJAL, CRS.2 GAL 1180 11.93 1,280.00 1.19(1.40 1.280,00 1,19040 2 FA-!. a.,C.. AGGREGATE TON 56 19.10 5600 1,Dr'r'l,60 ~6.00 1,069.60 3 CRACI' SEAL LF 2000 0.43 352.00 1~1.36 1.8Q!.00 813.56 T SC~E 15.0 CARLTOr-: DRIVE SEAL COAT_TOTAL 2,411,36 3.013.56 j~, <;,HFnln F 1& n VI nl1.1.1 P~R}; TIl..n ,,,..1 ro...T , 0.00 , BITUMINOUS .\.1,1, TERIAL, CRS.! GAL 125 093 0.00 0.00 000 1 FA-!. a..C._ AGGREGATE TON II 19.10 0.00 000 oj, 000 T SCHtDtJLE 16,0 FLORAL P....RK TRAJLSEAL COAT _TOTAL 0.00 0.00 o;('l-fFI'lIn" 1"/ n riMMING" ,."RI( TJl...r1 """-\1 rn~T , BITUMINOUS MATERIAL. CRS-! GAL 100 0.93 000 0.00 0.00 0.00 2 FA-!, a..C., AGGREGATE TON " 19.10 0.00 000 0.00 000 T SCHEDULE 11.0 Ctrr.-'L'\.1INCS PARK TR,UL SEAL COAT -TOTAL 0.00 000 ~HPnlIlFI9()V-\I,,"NTt"'THI11,TlUII ,F...I .n..T , BITtJMINOL:S MA TERlAL. CRS.! GAL 90 0.93 0.00 0.00 000 0.00 2 FA-!, CLC., AGGREGATE TON , 19,10 0.00 000 0.00 0.00 T SCHEDULE 18.0 VALE:"ITll'o'E HILLS TJU.IL SEAL cO.n _TOTAL 000 000 "'HFnI't J:' 19 n 1\-1....1 t Nr. 1)111..'" OVFIlI ~ V I CRACX SEAL LF 1)0 0.43 0.00 0.00 1~.00 JQ2.72 1 CVT.I:. PATCH EXISTING BITUMINOUS SY ')0 10.75 110,00 1,lll.50 110.00 1.18150 J TACXCOAT GAL ')0 1.)0 lSO.CO 195,00 150.00 195.00 . BIT\MINOUS WEAR COURSE. 1331 TYPE 41A "" ,." 23.70 286.31 tt.786.97 2116.37 6.7S6.97 . , MIWNG ,y ''''' 1.15 000 0.00 1.04-0.00 1.196.00 . ADJUST MANHOLE CASTrSG EA 2 150.00 000 000 2.00 300.00 7 ADJUST GATE VALVE BOX EA 1 12$.00 0.00 0.00 ::'.00 ,2~.00 .1 T SCHEDULE 10).0 ,\-I<:CLUNC DR.IVE OVERLAY_TOT,\L 8.1~.~1 10.113.19 n:\cl~ri,-l-M200ll011 PAG[ .~ -------- srllFnlll F ~D () '101t\14 4VF-';"F in_h, O"FIt! ~y CRACK SEAL LF "'" 0>3 000 0.00 U~.OO 19(LOb 1 CUT &. PATCH EXISTING BITUMINOUS SY '" lO.n 000 0.00 0.00 000 , TACK COAT GAL '''' 130 115.00 16LSO 125.00 16~.50 , BITUMINOUS WEAR COURSE, ~311 TYPE 4tA TO~ 20~ 23.70 !b9.52 6.387.6~ 269.52 6.387,6~ , MILLll'>G ,y "" l.IS 0.00 000 \.300.00 1.49500 6 ADJUST ~A:-':HOL.E CASTING EA , 150.00 000 000 '.00 4~Q.00 , "'OJl'ST GATE VALVE BOX EA 0 125.00 000 000 000 000 T SCHEDL'LE 20.0 ~OR.'IA A ,'E:'olliE (non!;) OVERLA Y_ TOTAL 6,550,1;:, 8.&85.18 <;rHFnlll F 'I 0 ""OR";!' ~'T"'l'f ("""hI OVfRl .\' CRACK SEAL LF '6<> 0,43 0.00 0.00 619,00 266.17 2 CL,T &: PATCH EXISTING BITUMIKOUS ,y '6<> 10.15 0.00 000 302,00 3,~46.50 , TACK COAT GAL IS' 1.30 160.00 200.00 160,00 208.00 , BITUMINOUS WEAR COURSE. 2331 TYPE 41'" TON '00 23.70 I.U7 J3a.~o 314.27 7.UnO , MILLll'iG SY 1080 I.! 5 0.00 0.00 1,0lI0.00 1.242.00 6 ADJUST .\1A;o.;HOLE CASTI~G EA , 150.00 0.00 0.00 '.00 "".00 , ADJUST GATE VALVE BOX EA 2 1~:;.00 0.00 0.00 2.00 25000 T SCHEDULE 21.0 :-;OR:\1A AVE:"o'UE (soul!;f OVERLAY_TOTAL 5-iQ20 13.260,8~ "rH_nl'l F ~~ 1\ 0........... rlR,! _ W_<;T OV_RI ,," CRACK SEAL L' 350 Q,43 0.00 0.00 390.00 167.10 CUT &; PATCH EXISTING BlTlJMINOUS ,y 80 10,15 25.00 258.7,5 110,00 1.182.50 . TACK COAT GAL 80 1.30 100.00 130.00 100.00 130.00 BITUMINOUS WEAR COURSE. 2J31 TIPE 41A TON 'SO 23.10 000 0.00 150,00 3.555.00 , M1LUSG SY 415 1.lS 000 0.00 415.00 546.25 , ADJUST MANHOLE CASTING EA 2 150.00 0.00 0.00 2.00 300.00 , ADJUST GATE VALVE BOX E^ , 125.00 0.00 0.00 1.00 C5.00 T SCHEDULE 22,0 OA\-\'N CIRCLE WEST OVERLAY_TOTAL 398.75 6.006.45 <;'HFTlllr F '1 n 1l0YAl HIT I <; ORIV_ OVF.RI ~y \~. , CRACK SEAL LF 1150 0.4) 339.00 145.ii 1.041.00 01.1.7,6,3 , , Clrr &. PATCH EXlSTlNG BITUMINOUS ,y 200 10.15 0.00 0.00 186.00, 1.999.50 . , TAe1<:. COAT GAL '" 1.30 195.00 25350 ]~,OO 253.50 . BITUMINOUS WEAR COURSE.D31 TIrE 41A TON '" 23.70 356.64- 8.452.37 356,64- 8.452.37 , MILUNG ,y 1S20 1.15 0.00 0.00 1,850.00 2.12750 6 ADJUST MANHOLE CASTING EA , 150.00 0.00 0.00 9.00 1,350,00 , ADJUST GATE VALVE BOX EA 3 125.00 0.00 0.00 '.00 37~,00 T SCHEDULE 23.0 RO\' AL HILLS DRIVE OVERLA Y_ TOTAL S.8.51.tj.t 15.005.50 <;,Hl"nr', _ 7.1 n ARTlF.N VIFWDRIVF. OVFIl'I ..y , CRACK SEAL LF '" 1l.4] 181.00 n.83 935.00 4112,ll:'i 2 CUT &: PATCH E-XISTING BmlMINOUS SY ,6<> 111.75 0.00 000 168.00 LS06.00 , TACK COAT GAL ,1.>0 1.30 175.00 227.50 17~.00 227.511 . BITUMINOUS WEAR COURSE. 2331 TYPE 41A TON )IS 13.70 196.62 7.029.8'9 2%.62 1.0~9.89 , MILUI'lG SY '250 1.15 0.00 0.00 1,750.00 2.012.50 6 ADJUST MANHOLE CASTING EA , 150.00 0.00 0.00 '.00 450.00 7 ADJUST CiA TE VALVE BOX EA 2 125.00 0.00 000 1.00 ~~O.OO T SCHEDULEU.O AJlDE."1 VIEW DRIVE OVERLAY_TOTAL 7.335.2..2 1~.ln,9-I . "rH_TlIf' F ..~ /) AROF'",,' VI<;'fA rOllRT OVFRI Al' CRACK SEAL LF '" 0.43 151.00 6.t.93 "".00 385.71 cur &; PATCH EXISTING BrruMINOUS SY '90 10.75 0.00 0.00 190.00 2,04250 , TACK COAT GAL '95 130 200.00 260.00 200.00 16000 , BITUMINOUS WEAR COURSE, 2J31 TYPE 41.-\ TON '" 13.10 35.69 84S.!5 410.69 9,133.35 .J ,,;\Ck(l~~1\.S2(l(l.8(/.t! PAGE4 . 5 MILU."lG SY 1J80 1.15 000 0.00 2,00000 2.300.00 i ADJUST M,o,:-.iHOLE: CASTl~G EA 5 15000 500 15<l.OO 5.00 150.00 , ADJUST GATE VALVE BOX EA 0 12500 0.00 000 0.00 000 T SCHEDULE 25.0 ,;,RDE:,,; VISTA COt.JtT OVERLAY_TOTAL I.q~O 78 IS..PI56 l;rHF0I1 F 16 I F'1 nll~r p~lt" TII~II {.\] T 11\ l;II'III1Y l;F~1 SLL:RRYSEAL 5Y '900 UO 2,950.00 ),&3500 ~.9S0_00 3.835.00 , Brn:.\Il:\OU5 PATCH 5Y '00 >500 000 000 000 000 T SCHEDl'lE 16.l FLORAL PARK TRAIL (ALT. 8) SLURRY SEAL _TOTAL 3,&35.00 3.835.00 l;rI-lFnl'lFI7In"'f'..II"'(,;l;P~J:I"TII..1I 14.IT 1l1<;llIRIIY<;F.l.I , SLURRY SEAL SY "00 1.30 000 0.00 0.00 0.00 , BI"ruMl:'<OUS ;>ATCH SY '00 15.00 0.00 0.00 000 000 T SCHEDL1.E 17.1 CL':\1:\.ll:"iGS PARK TRAIL (ALT, III SlURR\' SEAL _TOTAL 000 0.00 <;('HFnln F [~ I \'.<\1 ""',1-":1'" Hill "111...11 111 T 11\ 'iT "IlRY <;FU SLURRY SEAL 5Y )60 1.30 0.00 0.00 000 0.00 , BtTL'M1SOUS PATCH SY " 15.00 0.00 000 000 000 T SCHEDLl...E 18.\ ....ALE.'.I:-;E HILLS TRAII.IALT. B) SLURRY SEAl. -TOTAL 000 000 ~".m'r F 7 1 ....OIlTH ".....1"1 t 1....(; ....."..Wl' 1>.1 TrR....~Tr III ~1 ['lIRY <;F ~I Sl..Ull.ll.\'SEAI.. SY 119.;{J 1.17 11.996.00 1~.I)3S.3: 11.9%00 1-4035.)~ T SCHEDULE 7.(:-.'. S!'lELLING AVE. (ALTER:-.'ATE Hi Sll'RIl:Y SEAl. -TOTAl. 1-4.035.3: 1-4.035.3: . F.:\""T'U.I'l"nIl" , VAl.....EHYDRA?-."T WORK ON JAMES A....ENVE LS 696.45 LOO 696.45 Loo 691U~ E:\."'TJl.A WORK-TOTAl. 6%.45 696.45 1",'T)rv.;().."~C1IZIIF~FU C':O~T I,. , BITt:MIl'IOUS MATERIAl. CRS.! GAL "" 0.93 380.00 JH-IO 3W,OO 353.-10 , 1 FA.2 CLC AGGREGATE TO~ " 19,10 19.00 36190 19,00. J6:,90 , l:'rolAN OAKS CIRCLE SEAl. COAT_TOTAl. 116.30 716.30 DESCRIP'TI0N TOTAL THIS PERIOD TOTAL TO DATE SCHEDULE 1.(/ JAMES AVENUE_TOTAL 30.:33.;!:9 60.431.59 SCHEDULE 2.0 COLLEEN CIRCLE -TOTAL 10.:30.50 43.970.90 SCHEDULE 3.0 COLLEEN AVENUE-TOTAL 5CJ.511.Y2 14~.526.42 SCHEDULE 6,0 COUl'>'TY ROAD F SEAL COAT-TOTAL 5.421.02 6.081.50 SCHEDULE 7.0 !'IORTH SNELLI!'lG AVENUE SEAL COAT -TOTAL 000 0.00 SCHEDUJ...E 9.0 INDIAN OAKS TRAIL SEAL COAT-TOTAL 1.901.10 ~.640.g4 SCHEDULE 10.0 BRUEBERRY LANE SEAt COAT-TOTAL 1.166.99 1.319.10 SCHEDULE 11.0 PARJ<SHORE DRIVE SEAL COAT-TOTAl. 1.441.63 1.644.7) SCHEDULE 12.0 VALE~NE AVENUE SEAL COAT-TOTAL 1.009.66 U74.7J SCHEDULE ]3.0 VALENTINE CREST ROAD SEAL COAT-TOTAL l.567.95 Z.103.1) SCfIEOUlE 14.0 SKILES LANE SEAL COAT _TOTAL 1.532.49 1.109,~1 SCHEDULE IS.OCARLTON DRIVE SEAL COAT_TOTAL 2.411.36 3.073.56 SCHEDULE 16.0 FLORAL PARK nAn.-SEAL COAT _TOTAL 0.00 0.00 SCHEDULE 17.0 CUMMINGS PARK TRAil SEAL COAT _TOTAL 0.00 0.00 SCHEDULE 18.0 VALENTINE HILLS nAil SEAL COAT _TOTAL 0.00 0.00 SCHEDULE 19.0 McCLUNG DRIVE OVERU,Y_TOTAl 1.16-1-.47 10.2]).19 SCHEDl1l.E 20.0 NORMA AVENUE (lH>r1tJ) O\lERU,Y-TOTAl 6,59J.12 8.6035.18 . SCHEDULE 21.0 NORMA AVENUE (:IOtlltJ) OVERLAY-TOTAL 546.~0 13.260,87 ., n;\cICf'e,I'S:OOIlOi'2 P,",GE 5 . SCHEDULE 21.0 DAW~ CIRCLE wEST QVERUY_TOTAL 3Q&.75 6J)06,~5 SCHEDULE ~J,O ROYAL HILL.'i DRIVE OVERLAY-TOTAL &.851,6-4 15.00550 SCHEDULE 24,0 ARDE..... VIEW DRIVE QVERL\Y-TOTAL 7.33522 12.1i79-1 SCHEDL:LE 2~,O ARnE..... VISTA COURT OVERtAY-TOT^L 1,92073 IS..HI,56 SCHEDULE 16.1 FLORAL PARK TRAIL (ALT. B) SLURRY SEAL ..TOTAL 3.83500 3.83500 SCHEDL'LE 17.1 Ct.:MMJ;>.;GS PARK TRAIL (ALT. B) SLURRY SEAL -TOTAL 000 000 SCHEDULE 18.1 VALE~Tl:-.iE HILLS TRAIL (ALT. Bl SLURRY SEAL -TOTAL 000 000 SCHEDULE 7.1 ...... S.....ELLlSG AVE_ (ALTERNATE Bl SLURRY SEAL ..TOTAL 1~,035_J2 i-l,035.32 E;\TRA WORK-TOTAL 6%-15 6%45 I:-;DlA." OAKS CIRCLE SEAL CQAT--TOTAl 716)0 716.'0 TOTAL A!vIOl':'-.. THIS PERIOD 171.~81, 16 TOTAL AMOV!>>T TO DATE 3"70.990_08 . j~. , 1 . n:l<.:krl~~1\5~(103Il/: P,\GE6 c, -.. --.. I hereby cenify that all items and amounts sho'J,'n by this pay estimate are correct for the work completed to date. CONTRACTOR: VALLEY PAVING.INC. . BY: ~-/)U-, ,_/C4C:-,_ ~ // - ~ :-- ; TITLE: .,.--,......,~---;-6: j DATE: /r:: // ~> Based on the ENGrNEER'S on-site inspections as an experienced and qualified design professional and on review of application for payment and the accompanymg data and schedules. the ENGINEER has determined. to the best of his knowledge and belief, that the quantities shown by this estimate are correct and that. ba.sed on such inspections and review, that the work ha.s progressed CO the point indicated (subject to an evaluation of such work as a functioning Project upon Substantial Completion, to the results of any subsequent tests required by the Contract Docwnents. and to any qualifications stated in his recommendation), and that payment of the amount recommended is due Contractor(s); but by recommending any payment. the ENGINEER will not thereby be deemed to have reviewed the means. methods. sequences, lechniques. or proceedures of construction or safety precautions or programs incident thereto or that the ENGINEER has made any examination to asceruin how or for what purpose any Contraccor has used the monies paid on account of the Contnct Price. or that title to any of the work. materials. or equipment ha.s passed 10 the Owner free and clear of any lein. claims. security interests or encwnbrances, . or that the Contraccor(s) have completed their work exactly in accordance with the Contract Docwnents. ENGINEER: HOWARD R. GREEN COMPANY BY: ~:/Y~<CUA..'" TITLE: r DATE: /2/2/9/, Approved by Owner/Comrnission CITY OF ARDEN HILLS, MINNESOTA BY: TITLE: DATE: . , End.xls -.---- . , 'BRW MEMORANDUM e A DAMES &. MOOfl.E GROUP COMp. BRW Thresher Square 700 South Third Street Minneapolis, rvrN" 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 To: Brian Fritsinger/City Administrator File:379510028001 From: Greg Brown/BRW, Arden Hills City Engineer Date: May 20, 1998 Subject: Pay Estimate #4 Gateway Business District, 14th Street Northeast Backl:round The City of Arden Hills awarded Lametti & Sons, Inc. of Hugo, Minnesota the Gateway . Business District, 14th Street Northeast project on October 14, 1997. Lamctti & Sons low bid was $713,700.00; Change Order #1 was approved by the Council on Octobcr 14, 1997 increasing the contract amount by $17,000.00 to $730,700.00. Change Order #2 was approvcd by the Council on Decembcr 15,1998 incrcasing the contract amount by $193,726.50 to $924,426.50. Proiect Status Lametti & Sons has completed the construction ofthc sanitary sewer, water main and a large portion of the storm sewer work. Approximately 70% of the roadway grading and pond grading have also bcen completed. The water main and sanitary sewer have becn tcsted, approved and are currently in operation for the City. Payment Request #4 includes payment for items associated with this work. Thc contractor is currently completing storm sewer work, final grading and roadway sand subbase construction. Recommendation The Arden I-rills City Enginecr recommends Council approvc Pay Estimate #4 for Lametti & Sons, Inc. of Hugo, Minnesota in the amount of$254,093.08. A retainage of 5% is bcing hcld for the proj ect. e U\V.l'DOCS\ARDENHIL\GATEW A Y\PA YESTil4.MEM --- , ~ / CITY OF ARDEN HILLS CONSTRUCTION PAYMENT VOUCHER ~.:' ';~:i ..' ".. ;O::.J.:.:':'it:~.:_. ESTl~ATE NO.: 4 (Four) e DATE: May 18, 1998 PERIOD ENDING: May 15,1998 CONTRACT: Gateway Business District 14th Street Northeast ENGINEER'S FILE NO.: 37951-002-8001 TO: Lametti & Sons, Inc. 16028 Forest Boulevard North Hugo, MN 55038 A. Original Contract Amount.......................................... .$713,700.00 B. Total Additions. . . . . . ... . . . . .. . . . . ... . . . . . . . . . . . ... . . .. .. . . . . . . . . . $210,726.50 C. Total Deductions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $0.00 D. Total Contract Amount ................................. . . . . . . . . . . . . $924,426.50 E. Total Value of Work to Date........................................ .$657,805.70 F. Materials on Hand . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $0.00 G. Gross Amount Due to Date. . . . .. . ... .. . ... . .. . . . . . . .. . . . . . .. . .. ... . . $657,805.70 . H. Less Retained (5%) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $32,890.29 1. Less Previous Payments ............................................ $370,822.33 J. Total Approved for Payment this Voucher .............................. $254,093.08 K. Total Payments Including this Voucher. . . . . . . .. ... . . . . . . . . . . .. . .. ... .. . $624,915.41 APPROVALS: Pursuant to our field observations, I hereby recommend for payment the above stated amount for work performed through May 15, 1998. Signed by: Gregory S. Brown/BRW, Inc., City Engineer Date Signed by: Lametti & Sons, Inc. Date Signed by: e City of Arden Hills Date , City Change Orders: No. Date Aooroved Additions Deductions . One October 14, 1997 $17,000.00 Two December 15, 1997 $193,726.50 Net Change by Change Order = $210,726.50 Previous Payments: No. Date Aooroved Amount One December 15, 1997 $90,171.43 Two January 26, 1998 $183,649.92 Three April 13, 1998 $97,000.98 Total Previous Payments = $370,822.33 . . f APPLICATION FOR PARTIAL PAYMENT GATEWAY BUSINESS DISTRICT 14TH STREET NORTHEAST BRW File: 37951-002-8001 5/20/9. Page: 1 eq. Nol unit Contract Contract To Date To Date nDot No Item unit Price Quantity Amount Quantity Amount ------- ------------------------ ------- -~-------- --------- ----------- --------- ----------~ id Schedule: 1. 0 - STREET 1 SUBGRADE PREPARATION RDSTA 150.00 25.00 3750.00 14.00 2100.00 000.000 2 MODIFIED SELECT GRANULAR CY 10.00 4783.00 47830.00 1200.00 12000.00 000.000 BORROW 3 AGGREGATE BASE, CLASS 5 TON 7.50 5178 .00 38835.00 156.60 1174.50 000.000 4 TYPE 31B, BASE COURSE TON 24.00 1497.00 35928.00 0.00 0.00 1000.000 MIXTURE 5 TYPE 41A, WEAR COURSE TON 26.00 1215.00 31590.00 0.00 0.00 '000.000 MIXTURE 6 4" THERMOPLASTIC LF 2.00 4378.00 8756.00 1000.00 2000.00 JOOO.OOO DRAINTILE . 7 BIT. MATERIAL FOR TACK GAL 1. 50 434.00 651.00 0.00 0.00 1000.000 COAT 8 CONCRETE CURB AND GUTTER, LF 7.00 4271. 00 29897.00 0.00 0.00 JOOO.OOO B618 9 CONCRETE CURB & GUTTER, LF 11. 00 300.00 3300.00 0.00 0.00 1000.000 SURM. 10 MILL BITUMINOUS SURFACE SY 5.00 890.00 4450.00 0.00 0.00 JOOO.OOO 11 REMOVE AND REPLACE SY 12.00 658.00 7896.00 0.00 0.00 )000.000 PAVEMENT 12 SUBGRADE DENSITY TEST, EA 25.00 18.00 450.00 0.00 0.00 0000.000 INPLACE 13 CLASS 5 GRADATION TEST EA 70.00 10.00 700.00 0.00 0.00 0000.000 14 CLASS 5 PROCTOR TEST EA 90.00 5.00 450.00 0.00 0.00 0000.000 15 CLASS 5 DENSITY TEST, EA 25.00 12.00 300.00 0.00 O. 0000.000 INPLACE , APPLICATION FOR PARTIAL PAYMENT GATEWAY BOSINESS DISTRICT 14TH STREET NORTHEAST ~W File: ~7951-002-8001 5/20/98 Page: 2 eq. Nol Unit Contract Contract TO Date To Date nDot No Item Unit Price Quantity Amount Quantity Amount ------- ------------------------ ------- ---------- --------- ----------- --------- ----------- 16 CONCRETE TESTING EA 105.00 8.00 840.00 0.00 0.00 000.000 17 BITUMINOUS AIR VOID TEST EA 115.00 4.00 460.00 0.00 0.00 000.000 18 BITUMINOUS CORE DENSITY EA 105.00 4.00 420.00 0.00 0.00 '000.000 TEST 19 GEOTEXTILE FABRIC SY 1. 50 9565.00 14347.50 2700.00 4050.00 000.000 (TYPE 5) 20 COMMON EXCAVATION CY 2.70 5480.00 14796.00 5480.00 14796.00 '000.000 21 COMMON BORROW (LV) CY 5.90 23260.00 137234.00 21025.00 124047.50 '000.000 li!ltchedule: Subtotal: $ 160,168.00 2.0 - STORM SEWER 1 12" RCP SEWER CLASS II I LF 30.00 186.00 5580.00 0.00 0.00 1000.000 2 15" RCP SEWER CLASS III LF 31. 00 177.00 5487.00 0.00 0.00 JOOO '. 000 3 18" RCP SEWER CLASS III LF 32.00 100.00 3200.00 0.00 0.00 1000.000 4 21" RCP SEWER CLASS III LF 34.00 423.00 14382.00 466.00 15844.00 JOOO.OOO 5 24" RCP SEWER CLASS III LF 36.00 32.00 1152.00 0.00 0.00 8000.000 6 30" RCP SEWER CLASS III LF 45.00 80.00 3600.00 0.00 0.00 0000.000 7 33" RCP SEWER CLASS III LF 51. 00 773.00 39423.00 690.00 35190.00 0000.000 8 36" RCP SEWER CLASS III LF 57.00 247.00 14079.00 182.00 10374.00 0.000 , APPLICATION FOR PARTIAL PAYMENT GATEWAY BUSINESS DISTRICT 14TH STREET NORTHEAST BRW File: '37951-002-8001 5/20/9. Page: 3 ;eq. No/ Unit Contract Contract To Date To Date 'InDot No Item Unit Price Quantity Amount Quantity Amount -------- ------------------------ ------- ---------- --------- ----------- --------- ----------- 9 42" RCP SEWER CLASS III LF 73.00 38.00 2774.00 0.00 0.00 JOOO.OOO 10 12" RCP PIPE APRON EA 450.00 2.00 900.00 0.00 0.00 JOOO.OOO 11 iSH ReF PIPE APRON EA 500.00 1. 00 500.00 0.00 0.00 0000.000 12 18" RCP PIPE APRON EA 600.00 0.00 0.00 0.00 0.00 JOOO.OOO 13 42" RCP PIPE APRON EA 1500.00 1. 00 1500.00 0.00 0.00 JOOO.OOO 14 CATCH BASIN EA 900.00 5.00 4500.00 0.00 0.00 JOOO.OOO 15 STANDARD MANHOLE EA 1100.00 7.00 7700.00 3.00 3300.. 0000.000 16 60" DIAMETER MANHOLE EA 1800.00 4.00 7200.00 3.00 5400.00 0000.000 17 72" DIAMETER MANHOLE EA 2200.00 1. 00 2200.00 2.00 4400.00 0000'.000 18 84" DIAMETER MANHOLE EA 3500.00 2.00 7000.00 1.00 3500.00 0000.000 19 OUTLET STRUCTURE LS 3702.00 1.00 3702.00 0.00 O.OC 0000.000 20 RIP-RAP CLASS III CY 90.00 30.00 2700.00 14.50 1305.00 0000.000 21 JACK BORE 36" RCP LF 650.00 0.00 0.00 0.00 0.00 0000.000 CLASS 5 (P) 22 SUBGRADE PROCTOR EA 70.00 4.00 280.00 0.00 0.00 0000.000 23 SUBGRADE DENSITY EA 25.00 20.00 500.00 0.00 o.oe 0000.000 . , APPLICATION FOR PARTIAL PAYMENT GATEWAY BUSINESS DISTRICT 14TH STREET NORTHEAST a.w File: '37951-002-8001 5/20/98 Page: 4 3eq. No/ Unit Contract Contract To Date To Date .[nDot No Item Unit Price Quantity Amount Quantity Amount: -------- ------------------------ ------- ---------- --------- ----------- --------- ----------- 24 PIPE FOUNDATION MATERIAL LF 1. 00 2056.00 2056.00 1338.00 1338.00 JOOO.OOO 25 30" RCP PIPE APRON EA 1250.00 1. 00 1250.00 0.00 0.00 JOOO.OOO Subtotal: $ .. 80,651.00 Bid Schedule: 3.0 - SANITARY SEWER 1 CONNECT TO EXISTING EA 3350.00 2.00 6700.00 2.00 6700.00 JOOO.OOO 2 SANITARY SEWER MANHOLE EA 1600.00 8.00 12800.00 9.00 14400.00 0000.000 3 MANHOLE EXTRA DEPTH LF 80.00 169.00 13520.00 192.97 15437.60 0000.000 ~ 21" RCP SEWER CLASS V LF 78.00 80.00 6240.00 106.00 8268.00 00 .000 18-20' DEEP 5 21" RCP SEWER CLASS V LF 78 .00 60.00 4680.00 54.00 4212.00 0000.000 20-22' DEEP 6 21" RCP SEWER CLASS V LF 78.00 50.00 3900.00 132.00 10296.00 0000'.000 22-24' DEEP 7 21" RCP SEWER CLASS V LF 78.00 520.00 40560.00 488.00 38064.00 0000.000 24-26' DEEP 8 21" RCP SEWER CLASS V LF 78.00 290.00 22620.00 567.00 44226.00 0000.000 26-28' DEEP 9 21" RCP SEWER CLASS V LF 78.00 450.00 35100.00 200.00 15600.00 0000.000 28-30' DEEP 10 21" RCP SEWER CLASS V LF 78.00 50.00 3900.00 203.00 15834.00 0000.000 30-32' DEEP 11 21" RCP SEWER CLASS V LF 78.00 25.00 1950.00 344.00 26832.00 0000.000 32-34' DEEP 12 21" RCP SEWER CLASS V LF 78.00 295.00 23010.00 0.00 0.00 0.000 34-36' DEEP , APPLICATION FOR PARTIAL PAYMENT GATEWAY BUSINESS DISTRICT 14TH STREET NORTHEAST BRW File:.3795l-002-8001 5/20/_ Page: 3eq. No/ Unit Contract Contract To Date To Date '.'InDot. No Item Unit Price Quantity Amount Quantity Amount -------- ------------------------ ------- ---------- --------- ----------- --------- ----------- 13 21" RCP SEl'IER CLASS V LF 78.00 175.00 13650.00 0.00 0.00 DOOO.OOO 36-38' DEEP 14 JACK BORE 32" STEEL LF 190.00 0,00 0.00 0.00 0.00 0000.000 CASING PIPE 15 8" SERVICE CONNECTION EA 1000.00 3.00 3000.00 1. 00 1000.00 0000.000 16 8" PVC SERVICE PIPE LF 35.00 150.00 5250.00 0.00 0.00 0000.000 17 8" SERVICE OUTSIDE LF 70.00 60.00 4200.00 75.59 5291.30 0000.000 MANHOLE DROP 18 STANDARD PROCTOR EA 70.00 2.00 140.00 0.00 0.00 0000.000 19 INPLACE DENSITY TEST EA 25.00 60.00 1500.00 0.00 O. 0000.000 20 PIPE FOUNDATION MATERIAL LF 1. 00 1995.00 1995.00 2094.00 2094.00 0000.000 Subtotal: $ 208,254.90 Bid .Schedule: 4.0 - WATERMAIN 1 CONNECT TO EXISTING, EA 2300.00 1. 00 2300.00 1.00 2300.00 0000.000 WET TAP 2 CONNECT TO EXISTING EA 500.00 2.00 1000.00 4.00 2000.00 0000.000 3 12" DIP WATERMAIN LF 25.00 2098.00 52450.00 2528.00 63200.00 0000.000 4 6" DIP WATERMAIN LF 20.00 88.00 1760.00 185.00 3700.00 0000.000 5 HYDRANT WITH 6" VALVE EA 2200.00 5.00 11000.00 6.00 13200.00 0000.000 6 811 GATE VALVE EA 500.00 3.00 1500.00 3.00 1500.00 0000.000 . APPLICATION FOR PARTIAL PAYMENT GATEWAY BUSINESS DISTRICT 14TH STREET NORTHEAST .W File: 37951-002-8001 5/20/98 Page: 6 eg. No/ Unit Contract Contract To Date To Date nDot No Item Unit Price Quantity Amount Quantity Amount ------- ------------------------ ------- ---------- --------- ----------- --------- ----------- 7 12" BUTTRFLY VALVE EA 800.00 3.00 2400.00 6.00 4800.00 000.000 8 FITTINGS LB 1. 00 5490.00 5490.00 3822.00 3822.00 000.000 9 6" SERVICE CONNECTION EA 500.00 0.00 0.00 0.00 0.00 000.000 WITH VALVE 10 JACK BORE 18" STEEL LF 120.00 0.00 0.00 0.00 o . 00 000.000 CASING PIPE 11 STANDARD PROCTOR EA 70.00 1. 00 70.00 0.00 0.00 000.000 12 INPLACE DENSITY TEST EA 25.00 20.00 500.00 0.00 0.00 000.000 ~ PIPE FOUNDATION MATERIAL LF 2.00 2098.00 4196.00 2894.00 5788.00 '00 .000 14 8" DIP WATERMAIN LF 23.00 187.00 4301. 00 181.00 4163.00 000.000 15 2" POLYSTYRENE INSULATION SF 2.00 96.00 192 . 00 0.00 0.00 000:000 16 8" SERVICE CONNECTION EA 750.00 3.00 2250.00 0.00 0.00 1000.000 WITH VALVE 17 10 II DIP WATERMAIN LF 24.00 60.00 1440.00 0.00 0.00 1000.000 18 10" GATE VALVE EA 700.00 1.00 700.00 0.00 0.00 1000.000 Subtotal: $ 104,473.00 3id Schedule: 5.0 - SITEWORK 1 ABANDON/FILL SANITARY LF 15.00 1540.00 23100.00 0.00 0.00 1000.000 SEWER 2 ABANDON SANITARY SEWER EA 1200.00 3.00 3600.00 0.00 0.00 1~00 MANHOLES APPLICATION FOR PARTIAL PAYMENT GATEWAY BUSINESS DISTRICT 14TH STREET NORTHEAST BRW File: 37951-002-8001 5/20/9_ Page: 7 eq. No/ Unit Contract Contract To Date To Date :nDot No Item Unit Price Quantity Amount Quantitv Amount ------- ------------------------ - - - - - -- ---------- --------- ----------- --------- ----------- 3 SODDING SY 2.00 2000.00 4000.00 0.00 0.00 000.000 4 SEED AND MULCH AC 1000.00 1. 50 1500.00 0.17 170.00 000.000 5 SILT FENCE, HEAVY DUTY LF 2.50 1000.00 2500.00 200.00 500.00 '000.000 6 WOOD FIBER BLANKET SY 2.50 1200.00 3000.00 830.00 2075.00 000.000 7 REMOVE 8" WATERMAIN LF 10.00 300.00 3000.00 801.00 8010.00 000.000 8 REMOVE CURB AND GUTTER LF 2.00 450.00 900.00 375.00 '750.00 000.000 9 REMOVE EXISTING PAVEMENT SY 1. 00 667.00 667.00 313.00 :313.. 000.000 10 POND EXCAVATION CY 4.00 5647.00 22588.00 10000.00 40000.00 000.000 11 CLEARING AC 2250.00 4.00 9000.00 5.20 11700.00 000.'000 12 GRUBBING AC 2000.00 4.00 8000.00 5.20 10400.00 000.000 13 RECLAIM CONCRETE CY 7.60 1100.00 8360.00 913.00 6938.80 )000.000 FOUNDATION 14 REMOVE & REPLACE RR LS 23402.00 1. 00 23402.00 1.00 23402.00 )000.000 TRACKS Subtotal: $ 104,258.80 Grand Total: $ 657,805.70 . CITY OF ARDEN HILLS . MEMORANDUM DATE: May 26, 1998 TO: M,yo< "d C"y ComH .fX" FROM: Kevin Ringwald, Community Development Directo SUBJECT: Community Development Department Activities May of 1998 The following summarizes the activities of the Community Development Department for May of 1998. Planning Commission - June The June of 1998 Planning Commission meeting is being canceled so that I may take a vacation. Associate Planner The deadline for applying for the Associate Planner position will close on Friday, May 29, 1998. The level of interest in the position has been extremely high, hopefully the quality of applicants will match that interest level. . Comprehensive Plan update The Planning Commission continues to meet to discuss the update to the Comprehensive Plan. At the last meeting, May 20, 1998, the Planning Commission discussed the final draft of the Park and Trail map, Land Use Element text, Housing goals, and started the discussion on the Transportation Element. The Planning Commission will have its next worksession on Wednesday, June 17, 1998. Lastly, your attendance at these meeting is welcome and appreciated. Protective Inspections 1. Building Permits (May). The City issued three commercial/industrial permits in May. The first (#6038) was for the antenna install ($20,000) at 1230 Red Fox Road. The second (#6047) was for a office remodel ($76,000) at 1260 Grey Fox Road. Lastly, the third (#6049) was for an interior refinish ($20 I ,318) at 1160 Red Fox Road. The total valuation added by these building permits was $297,318.00 with an average valuation of $99, I 06.00. In May, the City issued 19 residential remodeling permits which ranged in value from $1,000.00 to $40,000.00 and had a total value of $ 118,872.00 and had an average value of $6,256.42. 2. Sign Permits. In May, the City issued no sign permits. . 3. Shoreview tornado damage. The City borrowed the services of our Building Official to the City of Shoreview to expedite the inspection process of homes that were damaged by . the tornado which occurred on Friday, May 15, 1998. Dave was assigned to inspect the hardest hit area (south of Snail Lake in the area of Gramsie Road and Mackubin Street). In the three days of inspecting Dave conducted approximately 50 detailed inspections (5 homes were placarded as uninhabitable) and visually inspected every home in this area. The City has received large accolades from the City of Shoreview and its residents for Dave's hard work and professionalism. Goodjob Dave! Economic Development L Gateway Business District. The construction of Phases II, III, and IV (ie., steel erection and panel installation) are well under way. Dave has been spending considerable time on this project ensuring plan compliance. The steel for the two remaining billboards (Morris Communications) has been ordered and are now scheduled to be updated in July. The easterly sign will remain at its current height, but will be setback from the right-of-way approximately five feet, and the westerly sign will increase in height seven feet, but stay at its approximate current location. The Staff continues to work with the developer on the City trail connections through the project and also hopefully will wrap up the landscaping issues with Phase I shortly. Lastly, the appraisal for the Indykiewicz property should be available any day. 2. Lexington Fox Illustrative Plan. The City has received the revised proposal from the consultant which was consistent with the modifications suggested by the City Council. The City Administrator has executed . the document. The Staff has been in contact with the consultant to coordinate the transfer of existing GIS data to the consultant. The consultant plans to attend the next BDC meeting on June 17, 1998 and present some initial concepts for their review. Recycling L SCORE Grant. The City recently received the SCORE grant from Ramsey County which assists in the funding for this program. Code Enforcement L 1369 Forest Lane. After the City received a judgement against this property, the City has not heard from the owner if they are going to proceed with repairs or tear down the stmcture. As previously reported, the O\vner has until August 15, 1998 to bring the stmcture into full compliance or the City can raze the stmcture. 2. 3171/3183 Lexington Avenue. The landowner, Tony Andersen, has agreed to raze the two stmctures in question. The Building Official recently wrote the owner to remind him that he had previously agreed to raze these structures within 30 days. 3. 1700 Highway 96 (North Heights Lutheran Church). After much foot dragging by the contractor the brick enhancements on the southwest corner of the building addition has been commenced. The brick work need to be completed by June 15, 1998. . CITY OF ARDEN HILLS . MEMORANDUM DATE: May 20, 1998 TO: Mayor and City Council FROM: Cindy S. Walsh, Parks and Recreation Director f s/,-/ SUBJECT: Department Report Parks and Recreation Commission The Commission has been Plioritizing the trail and park improvements. I have been working with them and MFRA to incorporate the Comprehensive Plan into this prioritization process. At their May meeting. the Commission further prioritized the projects for 1999 and 2000. They have some concerns about recommending projects for 2001-2003 because there are several unknown factors that may influence projects. The unknowns mainly relate to Ramsey County's Pavement Management Plan. It would be more economical to constmct the proposed trail projects along New Brighton Road and Old Highway 10 at the time the County reconstructs those streets. While the Commission members feel that those trail segments are important, it is difficult to predict when the County may improve the roads. . Earth Day Volunteers from the girl and boy scouts helped with the clean up of (rash at City parks and along trail areas on April 25 and May 2. The Park Maintenance staff and I appreciate their efforts. Flower Planting The annual planting of the community flower beds occurred on Saturday, May 16. The Holiday Inn provided a free breakfast to planters and provided a place for me to meet with the volunteers before planting began. There will be name plates provided at the garden sites to recognize the residents for their volunteer efforts. Joint Athletic Facilities The area Parks and Recreation Directors and School District officials continue to meet. Weare attempting to identify whether redeveloping school district facilities will satisfy some or all of the field deficiencies that have been identified. The Mayors, Managers, and Directors meet again as a group on Wednesday, June 10 at 7:30 a.m. The City of Arden Hills will host that meeting. I am anticipating that once the plans have been discussed, the next step in the process is to consider various funding options. Comprehensive Plan I will be meeting with Northwestern College again to further explore (rail connection . opportunities with them. I have also asked the City of Rose vi lie to participate in the meeting since this area could serve as a trail connection for them as well. -. I have begun to prioritize the proposed trail connections into categories. I will be explaining this . further as we get into the budget process. Youth Associations Girls Fast pitch, Little League Baseball, and North Suburban Soccer Association have all begun their seasons. As our City youth t-ball and softball programs begin, all City fields will be used from now until mid-August. Dav in the Park The event will be held June 6 at Hazelnut Park from 11:00 - 2:00. Council members are invited to attend. U.S. Fish and Wildlife Trail Easement We have received approval to construct a 10 foot wide bituminous trail on the U.S. Fish and Wildlife property. This Right-of-Way permit is needed to constmct the trail abutting Phase I of the Gateway Business District. Council approval of this easement will be on the consent agenda. Park Maintenance The maintenance staff have been busy! Actually, they are behind in mowing City park and trail areas. They have the majority of the play structure up at Freeway Park and will hopefully finish construction on the border next week. The shredded wood fiber that provides the safety cushion fill beneath the play structure will be delivered by the end of May. Staff have been helping Shoreview with clean-up this week. Although this has put us behind in . our projects, I am glad we are helping them. Maintenance staff seem happy to help out as well. Recreation Programs * The elementary track program at Valentine Hills and Island Lake Elementary schools has a total of 220 participants. * 50+ 4 - 6 year olds participated in the t-ball and soccer mini-camp program this Spring. * A USTA tennis carnival will be held on Saturday, May 30 at Mounds View High School. This is a free event sponsored by the United States Tennis Association to promote tennis. * The Spring Dance Recital was held on Thursday, May 7. There were over 250 participants. * Tracy continues to work on hiring summer staff, Day in the Park event, t-ball and youth softball, coaches training, and the summer playground program. . CITY OF ARDEN HILLS . MEMORANDUM DATE: May 20, 1998 TO: Brian Fritsinger FROM: Dwayne Stafford 9s SUBJECT: Monthly Department Head Report Public Safety Commission The City of Arden Hills Public Safety Commission will be meeting on Thursday, May 21, 1998. On this month's agenda is the swearing in of our newest member, Julianne Russell. Street light concerns and miscellaneous issues from residents who responded to the Public Safety Survey sent out last year, will be discussed. Those residents, responding to the survey with street light concerns, have been invited to attend the Public Safety Commission meeting this month. Gateway . The Gateway Street Project continues with all of the sanitary sewer and water main installed. The contractor is currently finishing up the storm sewer and bringing the roadway up the last 3 feet to sub grade with sand. Phase IV ofWe]sh's building project is now completely enclosed with roofing and interior work under way. On Phase III, the stmctural steel work is near completion and on Phase II, the steel is up and wall panels are being installed. Utility work on all 3 phases is well under way. 1997 Street Project Valley Paving has completed their punch list for the 1997 Street Improvements and has asked for their final payment of approximately $5,000. 1998 Street Project New gas lines are nearly completed on Stowe and Edgewater Avenues. Gas installation should be starting soon on Fairview. The Utility Contractor for the sewer and water work portion of this year's project has completed some of the miscellaneous work and will be starting the storm sewer work on Edgewater A venue this week. . None of the city work on Stowe Avenue will start until the permit from Rice Creek Watershed is issued, which is expected next week. Monthly Department Head Report May 20, 1998 Public Works . Two Arden Hills Public Works and one Parks employee are working with Shore view on storm clean-up this week. The City of Arden Hills is providing their two largest dump trucks and a front-end loader to clear debris. The City of Arden Hills escaped thc storm with only minor tree damage and some power outages. The Lift Station on Thom Drive was without power from Friday afternoon until Tuesday morning. Public Works employees set up the City's large generator early Saturday to power this Lift Station and no problems occurred. The alarm system for this station failed, but the lack of power was noticed by the on-call person doing a routine weekend check of the stations. Public Works employees removed one of the two pumps at the Presbyterian Homes Lift Station on May 19,1998 and brought it in for repair. Every Lift Station has two pumps but Public Works employees are holding their breath anytime one pump is down. The pump should be back in service by Friday, May 22, 1998. Blacktop patching was well under way and will resume when we are back to full strength. With vacations and sick leave, Public Works had as few as three people at times this month. Street crack sealing will start the first week of June and run for two weeks as it has the past two years. Previous sealing was inspected by the Public Works Director with the sealant company . representative, and some application techniques were discussed to assure a better job. The Director has noticed about 1 % of the sealant has come loose and asked the supplier for an explanation. Overall, the crack sealing is holding up well and doing the job. The Industrial/Commercial Water Meter Factory representations were here for two days this month and set up the computer software to download the radio meter reader and process the information for automatic billing. Representatives also spent time with Public Works employees doing hands-on meter reading, route set-up and other functions of the radio reader. A lot of information was learned. The last C/I meter has been delivered and will be installed on the Bethel College water main this summer. The 10" meter and fittings is about 7' long and weighs about 2,000 Ibs. The Director estimates it will take about two days to install. Water to Bethel will not need to be shut down, however, as a meter by-pass line exists. The City Engineer and Public Works Director will begin walking City drainage ditches this week to evaluate ditch conditions. It is the Director's intent to start a ditch cleaning program this year with actual cleaning to begin in 1999. Most of the Sanitary Sewer Televising work for 1998 has been completed. Some areas along the east side of Lake Johanna are so infested with tree roots, the television cameras couldn't get through. Public Works employees will have to use root cutting equipment and clean the lines . before televising work can be completed. Most of these areas are in easements where restoration will be a big problem.