HomeMy WebLinkAboutCCP 06-08-1998
FILE
. AGENDA
ARDEN HILLS CITY COUNCIL MEETING
NEW BRIGHTON COUNCIL CHAMBERS
MONDAY, JUNE 8,1998,7:30 P.M.
7:30 P.M. 1. Call to Order
7:30 P.M. 2. Approval of Meeting Agenda
7:30 P.M. 3. Approval of Minutes
a. May 26, 1998 Regular Council Meeting
7:30 P.M. 4. Consent Calendar
Those items listed under the Consent Calendar are considered to be routine by the City Council and will be
enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items,
unless a Council member so requests, in which event, the item will be removed from the general order of
business and considered separately in its normal sequence on the agenda.
a. Claims and Payroll
b. Probationary Appointment, Senior Accounting Clerk, Sandra Berres
c. Res. #98-44, Authorizing Condemnation of the Indykiewicz Property
. d. Temporary Access Permit, MT Properties
7:35 P.M. 5. Public Comments
This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda.
In addressing the Council, please state your name and address for the record, and a brief summary of the
specific item being addressed to the Council. To allow adequate time for each person wishing to address the
Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be
distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.
7:40 P.M. 6. Unfinished and New Business
a. Lake Johanna Volunteer Fire Department, Presentation
b. Receive 1997 Audit Report, Abdo, Abdo, Eick & Meyers
c. Res. #98-43, Approving Preliminary Plan for the Reconstruction of
Highway 96 Between Old Highway 8 and Highway 10
8:40 P.M. 7. Administrator Comments
8:50 P.M. 8. Council Comments
9:00 P.M. 9. Adjourn
The above times may vary depending upon length of issue discussion.
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June Meetings July Meetings
CANCELED Planning Commission July I Planning Commission 7:30 P.M.
June 8 Business Relations 4:00 P.M. July 13 Council Meeting 7:30 P.M.
Committee
July 15 Business Development 8:00 A.M.
June 8 Council Meeting 7:30 P.M. Committee
June IS Council \\'orksession 4:45 P.M. Ju]y]6 Finance Committee 7:30 P.M.
June 17 Business Development 8:00 A.M. July 16 Public Safety 7:30 P.M.
Committee Commission
June 17 Planning Worksession 7:30 P.M. July 20 Council Worksession 4:45 P.M.
June] 8 Finance Committee 7:30 P.M. July 27 Economic Development 7:00 P.M.
Authority .
June 18 Public Safety 7:30 P.M.
Commission July 27 Council Meeting 7:30 P.M.
June 23 Parks & Recreation 7:00 P.M. July 28 Parks & Recreation 7:00 P.M.
Commission Commission
June 29 Economic Development 7:00 P.M. July 29 Newsletter Committee 6:00 P.M.
Authority
PENDING Business Relations
June 29 Council Meeting 7:30 P.M. Committee
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06/05/98 FRI 12:58 FAX 6126337839 City of Arden Hills 1/11001
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06/05/98 FRI 13:01 FAX 6126337839 City of Arden Hills 141 001
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CONNECTION ID BRW, INC.
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06/05/98 FRI 13:06 FAX 6126337839 City of Arden Hills 141 001
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06/05/98 FRI 13:22 FAX 6126337839 City of Arden Hills 141 001
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06/05/98 FRI 13:41 FAX 6126337839 City of Arden Hills 141 001
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06/05/98 FRI 13:52 FAX 6126337839 City of Arden Hills 14I00i
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TRANSMISSION OK
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06/05/98 FRI 13:54 FAX 6126337839 City of Arden Hills 141 001
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. TRANSMISSION OK
TX/RX NO 0378
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06/05/98 FRI 14:05 FAX 6126337839 City of Arden Hills 141 001
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*** TX REPORT ***
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TRANSMISSION OK
TX/RX NO 0379
CONNECTION TEL 4821262
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RESULT OK
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. CITY OF ARDEN HILLS
MEMORANDUM
DATE: June 5, 1998
TO: Mayor and City Council
FROM: "",. '''''io.... City AdmiO"'@
SUBJECT: Administrator Comments for the June 8, 1998 Council Meeting
1. Approval of Minutes
The City Council is asked to approve the Minutes of the May 26, 1998 Regular Council
Meeting.
2. Consent Calendar
a. Claims and Pavroll
The Council is asked to approve claims in the amount of $449,754. 17. The
Council should note payment to Lani.etti and Sons in the amount of $254,093.08
for Pay Estimate #4; Ramsey County in the amount of$50,575 for June law
. enforcement; MCES in the amount of$43,401.58 for June sewer charges; BRW
in the amount of $20,026.0 I for April engineering charges; and Hydro Supply
Company in the amount of $1 0,800.17 for water meter.
b. Probationary Appointment
The City Council is asked to approve the six (6) month probationary appointment
of Sandra Berres as the Senior Accounting Clerk.
c. Res. #98-44. Property Condemnation
The City Council is asked to adopt Resolution #98-44, Authorizing Condemnation
of the lndykiewicz property. This action is necessary in order to facilitate the
purchase of property required for public improvements at the intersection of West
Round Lake Road and Highway 96.
d. Temporary Access Permit
The City Council is asked to authorize the Mayor and City Administrator to
execute all copies of the Temporary Access Permit. This permit was necessary in
order to complete the improvements to Fourteenth Street as part ofthe Gateway
improvement project.
.
Administrator Comments for the June 8, 1998 Council Meeting .
Page Two
June 5, 1998
3. Unfinished and New Business
a. Presentation. Lake Johanna Volunteer Fire Department (LJVFD)
Representatives of LNFD will be in attendance to present information relating to
its CIP and several vehicles which they would like to purchase.
b. Receive 1997 Audit Report
The City Council is asked to receive the 1997 Audit Report from its Auditor,
Abdo, Abdo, Eick & Meyers. No significant financial or management issues of
concern were identified.
c. Highway 96 Design Approval. Ramsey County
The City Council is asked to adopt Resolution #98-43, Approving Preliminary
Plan for the Reconstruction of Highway 96 Between Old Highway 8 and Highway
10. The plan is unchanged from that presented at the May 26,1998 City Council
meeting. Staff has reviewed the plan further, and has identified a number of items
the council upon which the Council may wish to comment.
BF/sls .
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MINUTES
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL MEETING
. MAY 26,1998
7:30 P.M. - ARMY RESERVE CENTER
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular
City Council meeting at 7:33 p.m.
Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Dale Hicks,
Susan Keim (arrived at 7:36 p.m.), and Paul Malone.
Also present were City Accountant, Terrance Post; Assistant to the City Administrator,
Kevin Ringwald; Public Works Director, Dwayne Stafford; Community Development
Director, Cindy Walsh; Consulting Engineer, Greg Brown; and Recording Secretary,
Carla Wirth.
ADOPT AGENDA
Mr. Terrance Post, City Accountant, requested the addition of Agenda Item 7E, Consider
Resolution No. 98-42 Declaring that a Vacancy Exists as Councilmember.
MOTION: Councilmember Aplikowski moved and Council member Hicks seconded a
. motion to adopt the agenda for the May 26, 1998, Regular City Council meeting
with the addition of Agenda Item 7E, Consider Resolution No. 98-42 Declaring
that a Vacancy Exists as Councilmember. The motion carried unanimously (4-0).
PRESENTATION BY RAMSEY COUNTY. FINAL HIGHWAY 96fHIGHWAY 10
DESIGN
Jim Tolaas, Ramsey County, thanked the Council for this opportunity to review the Highway
96 improvement project. He explained that since the last meeting, further discussion has
occurred regarding the alternate for grade separation at Highways 10 and 96 and future service to
the Arsenal site to the northeast.
Councilmember Keim arrived at 7:36 p.m.
Mr. Tolaas reviewed an alternative construction plan showing Highway 10 remaining at the same
grade with a grade separation of Highway 96 and proposed connections which would serve the
Arsenal and Arden Manor Mobile Home Park properties. He advised that the turning movement
of northbound Highway 10 traffic turning eastbound on Highway 96 is not high enough in
number to justify consideration of an access. The movement of eastbound Highway 96 traffic
turning southbound on Highway 10 is also not high enough. Mr. Tolaas advised of how the
TCAAP roadway connections may be placed at a future point in time and explained that the
ramps would be removed at that time. He stated that, in the long range, the State wants the
. higher capacity 1-35W interchange used.
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ARDEN HII,T ,8 CITY COUNCIL - MA Y 26. 1998 2
Mr. Tolaas advised that from a State Aid perspective, a higher service character will be realized .
by having these proposed ramps with the grade separation. It is also expected to relieve 1-694
and 1-35W traffic levels. He noted that the turning movements which cannot be accommodated
at this interchange can be accommodated at the higher capacity 1-35W interchange.
Mr. Tolaas stated this alternate provides the State with more impetus to fund the 1-35W
interchange upgrades also. He noted that old Highway 10 will continue in its current location
and a new frontage road will not be constructed on the south side of Highway 96. This will
lessen the impact to the wetland and mobile home park and not require relocation of the existing
homes south of Highway 96. With this configuration Highway 96 is farther south, which will
reduce the impact to the area immediately west of the proposed entrance which has been shifted
to the west to align with the industrial entrance to the south. He noted the impact may be as few
as four mobile home units and the current entrance will be vacated which would allow for an
additional home site. Mr. Tolaas noted the original impact was estimated at 17 mobile home
units. He advised the intersection of southbound Highways 10 entrance ramp and 96 will not be
a signalized intersection.
Mr. Tolaas reviewed the upgrades anticipated to the 1-35W interchange of$3.8 million. He
indicated the grade separation, ramp, and staging costs are $2.6 million which adds significantly
to this segment of the roadway. He explained they will need to consider how this can be staged
for construction and funding and advised that there currently are no funds to upgrade the 1-35W
interchange. Mr. Tolaas explained the funding mechanisms involved with both intersections and
how they will attempt to get a funding scenario identified as a package. However, he is not sure .
how quickly funds will be made available so the project can proceed. Mr. Tolaas explained the
funding used by the City of Shoreview which was advanced funded so construction could occur
in 1991 with payback through the City, Deluxe Corporation, and the State over a four year
period.
Mr. Tolaas explained they will call for additional bridge throughway in each direction, additional
turning capacity, and sidewalks. The County and City may be looking at paying for the
additional through lanes since it addresses local growih pressures to create the need for the
additional bridge capacity.
Mayor Probst asked about the interest in the grade separation and if this will heighten Mn/DOT's
interest in the view of how funding might happen. Mr. Tolaas stated this is correct.
Mayor Probst asked Mr. Tolaas to identify turning movements that will be lost. Mr. Tolaas
advised that after construction vehicles can no longer turn to the east or west if northbound on
Highway 10. The North Heights Church traffic could make a U-turn and come back to Highway
96 to gain eastbound access to Highway 96. He stated another restricted turning movement is to
gain access to southbound Highway 10 if traveling eastbound on Highway 96.
Mayor Probst asked why an offramp would not be provided for those turning movements. Mr.
Tolaas stated they could physically be provided but would result in a large impact for a
movement that is fairly low in number. He suggested this is a limited movement and does not .
justify the cost. With the movement to southbound Highway 10, it would seriously impact home
sites and displace families. Physically, the impacts are greater than the benefits,
ARDEN HILLS CITY COUNCIL - MAY 26. 1998 3
. Councilmember Malone noted this process started with no access in any direction at this
intersection. He thanked Mr. Tolaas for working with the City to address their concern by adding
as much access as possible. Councilmember Malone asked ifthe southbound access from
Highway 10 to Highway 96 would be signalized. Mr. Tolaas stated it is not proposed since the
numbers will not be that high but it could be added if it becomes a problem. He noted the access
to the mobile home park may better justifY a signal. Mr. Tolaas explained the State wants to
encourage the use ofI-35W rather than Highway 10 to gain access to Highway 96.
Councilmember Malone noted the ramp is metered and drivers will want to avoid that route. He
asked if a "cheater" ramp could be considered by County Road H-2 or if traffic could be diverted
by the Mermaid and routed down the newly constructed frontage road. Mr. Tolaas stated they
will check the traffic volumes and noted that conduit could be placed to allow for that option in
the future.
Councilmember Malone noted that ISTEA passed last week which substantially increased
funding to Minnesota. Mr. Tolaas stated they did apply for funding two years ago but it did not
score very well and funding was not received. However, now this project has evolved and may
score better for funding.
Mr. Tolaas noted the modification to the cul-de-sac shifting it farther northwest to avoid a
conflict. Also, there was discussion about improving the Old Highway 10 roadway but it is felt
that the traffic level is not going to be high enough to justify that improvement. He stated he
. believes this is a good design and it meets MSA standards.
Mr. Post asked if New Brighton has been approached about being a local funding source to the 1-
35W bridge. Mr. Tolaas advised a presentation was made to New Brighton and agreed a
discussion about the impetus driving the need for a wider bridge should be discussed,
Councilmember Keirn noted that the use ofthe Hamline Avenue exit farther east is a route option
which would not involve the two freeway ramp meters.
Councilmember Aplikowski asked if old Highway 10 will not change. Mr. Tolaas answered
affirmatively and stated it will remain at the current grade.
Mr. Tolaas commented on the difficulty of staging the Highways 10 and 96 intersections and
advised they will consider what would happen if Highway 10 were closed to allow more
expedient intersection construction which may save several hundred thousand dollars. He noted
the State is willing to work with the City on this issue.
COLlncilmember Malone commented on the anticipated increase to 1-35W traffic levels and noted
there is adequate room for another lane from Highway 96 to 1-694. Mr. Tolaas explained the
State is considering the "bigger picture" and when that work should be staged.
Mayor Probst invited audience members to provide comment or ask questions.
. Wendy Crow, Arden Manor Mobile Home Park, asked which homes will be impacted. Mr.
Tolaas pointed out the current park entrance and advised that anything to the east will not be
impacted at all. The first five units to the west of the entrance will not be impacted and can stay
,
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ARDEN HILLS CITY COUNCIL - MAY 26 1998 4
in place. The next six units beyond that have the greater impact due to the new entrance to the
park.and shift in Highway 96 to the north. Mr. Tolaas stated there will be relocation costs .
involved and final design and right-of-way plans would be completed as soon as possible. Once
right-of-way funding is received they can begin working with property owners.
Marilyn Hahn, Arden Manor Mobile Home Park, asked why it is necessary to move the entrance.
She noted the current entrance is only one block from the park office but the new entrance will be
farther from the park office. Mr. Tolaas pointed out the two entrance points (to the north and to
the south of Highway 96) would be staggered if the current entrance remained. They are
proposing to relocate the entrance of Arden Manor Mobile Home Park so it aligns with the
entrance point to the south.
Ms. Hahn asked if traffic signals will be provided. Mr. Tolaas stated he believes the City would
push for the placement of a traffic signal at the location of the new entrance. He noted a turn
lane will be provided to assure safety of vehicles.
Ms. Hahn asked how much the road widening will impact her lot. Mr. Tolaas explained they are
widening to the south somewhat but there is a considerable shift of about 30 feet on the north
side. He explained the ditch area will be filled.
Ms. Hahn asked if they will be able to turn left onto Highway 96 and use Old Snelling to gain
access to southbound Highway 10, Mr. Tolaas stated this is correct and that connection will
remain since the Highways to and 96 intersection will no longer be at grade. .
Ms. Hahn asked how they will gain access to Arden Manor Mobile Home Park if northbound on
Highway 10. Mr. Tolaas noted vehicles could exit 1-694 at Hamline Avenue to gain access to
westbound Highway 96.
In response to Mayor Probst, Mr. Tolaas advised City approval is required to proceed with this
project.
Jim Johnson, representing North Heights Lutheran Church, stated they have definite concerns
about the access to eastbound Highway 96 from northbound Highway 10. He advised of the
number of events which are held at this facility and the addition of a family life campus and the
future auditorium expansion to at least 5,000 seats. He stated this access route is a significant
issue and he would like the opportunity to talk in more depth about this with MnlDOT, the
County, and City Staff. Mr. Johnson concurred their events do not coincide with rush hours but
there will still be significant traffic entering and exiting this site and will need to be addressed.
Mayor Probst inquired regarding a timetable for the City's response. Mr. Tolaas stated if Arden
Hills is supportive, he will contact New Brighton to request a meeting with their Council. Mr.
Tolaas stated they would like to start with final plan preparation and to draft the right-of-way
plan.
Mayor Probst asked if the County notified residents and property owners. Mr. Tolaas reviewed .
the area of properties which were notified and advised he has only had brief discussion with the
Army regarding the release of property for the ramp to northbound Highway 10 from westbound
Highway 96.
ARDEN HILLS CITY COUNCIL - MAY 26. 1998 5
. Mayor Probst requested time to consider the plan presented tonight and suggested this issue be
placed on the June 8, 1998 Council agenda at which time a Staff recommendation can be
received as well.
Councilmember Aplikowski asked about the alignment from the Church to gain access to
westbound Highway 96. Mr. Tolaas noted the median cut in the location of their driveway.
Mr. Johnson stated he does not know the number of vehicles that would be coming from anyone
direction but it may be a 25% split from all directions.
Councilmember Aplikowski asked how ponding will be handled if the Council decided to
provide the ramp from northbound Highway 10 to eastbound Highway 96. Mr. Tolaas reviewed
the boundary of the proposed storm water pond in this location, some of which may need to be
purchased from the Church.
Mr. Johnson stated they would be open to discussion of alternatives because they have significant
wetlands and there may be some accommodations that could be worked out to exchange land and
ponding, if desirable for the Church's needs for that access.
Mayor Probst requested that smaller scaled drawings be made available to residents who would
be interested.
. Councilmember Aplikowski asked if the Council could be provided with the cost estimate for the
ramp to eastbound Highway 96. Mr. Tolaas stated they can provide that estimate and noted the
cost may be the City's responsibility since the State believes the number of vehicles making that
movement does not warrant a ramp from northbound Highway 10 to eastbound Highway 96.
Mayor Probst thanked all residents in attendance and advise that this issue will be on the June 8,
1998 Council agenda for further discussion and determination.
APPROVAL OF MINUTES
A. May 11, 1998, Regular Council Meeting
B. May 18, 1998, Council Worksession
Councilmember Malone requested the following corrections to the May 11, 1998 Council
meeting minutes: Page I, correction to Page 4, paragraph 5: replace "as far back as possible"
with "close to the .tQj2 of the tank as possible"
Councilmember Keim requested the following addition to page 1, fourth paragraph, of the May
18, 1998 Worksession minutes: "for this project; work with the City Engineer to orepare an
estimate to fix drainage at Arden Manor Mobile Home Park as it..."
Mr. Post requested the following addition to Page 3, eighth paragraph of the May 18, 1998
. Worksession minutes: "Mayor Probst addressed outstanding issues including the Citv Hall site
lease, a joint maintenance ..."
ARDEN HII,LS CITY COUNCIL - MAY 26. 1998 6
MOTION: Councilmember Aplikowski moved and Councilmember Keim seconded a motion
to approve the May II, 1998 Regular Council Meeting and the May 18, 1998, .
Council Worksession minutes as corrected. The motion carried unanimously (5-
0).
CONSENT CALENDAR
A. Claims and Payroll
B. Probationary Appointment of Assistant to City Administrator, Kevin Ringwald
C. Probationary Appointment of Community Development Director, Cindy Walsh
D. Regular Employee Status, Receptionist, Janet Owens
E. U.S. fish and Wildlife Trail Agreement
MOTION: Councilmember Malone moved and Councilmember Keim seconded a motion to
approve the Consent Calendar as listed above and authorize execution of all
necessary documents contained therein. The motion carried unanimously (5-0).
PUBLIC COMMENTS
Mayor Probst invited those present to come forward and address the Council on any items not
already on the agenda.
Lois Rem, 1670 Glenview Court, reminded the Council of the concern and interest among
residents about discussion of development and ecosystem impacts. .
Lisa Bossert, Fire Protection Engineer with Viking Automatic Sprinkler Company, advised
they will be installing sprinkling systems in three buildings in Arden Hills and believe there are
special circumstances warranting reduced fees.
Mayor Probst suggested this request be considered prior to Agenda Item 7B. The Council
concurred.
Tom Whittles, 1867 Glenpaul, stated he applied for a building permit to replace his garage in its
same location, four feet from the property line, but Staff has indicated he will need to apply for a
variance since the building setback is at ten feet from the property line, He reported on other
neighborhood garages that are closer than ten feet to the side yard line. Mr. Whittles stated that a
variance cost $100, which he will do, but he does not want to be delayed until the end of
summer.
Mr. Kevin Ringwald, Assistant to the City Administrator, explained that the garage that Mr.
Whittles is discussing is a nonconforming stmcture in an older neighborhood where many
structures are nonconforming and in some instances may have been constmcted before the City
was a City. With the current zoning requirements for setback of accessory structures, Mr.
Whittles would need to go though a variance procedure to construct less than the ten feet
minimum setback requirement. Mr. Ringwald stated the City's administration does not have the .
authority to waive that requirement but, in the past, the City has moved up the Council meeting
ARDEN ffiLLS CITY COUNCIL - MAY 26 1998 7
. consideration two weeks so it can be considered more quickly. In this case, it would be July
13th. ,Mr. Ringwald stated he advised Mr. Whittles of this option several days ago.
Mr. Whittles stated he will make application for the variance but does not want to be delayed two
months. He stated he was notified of the need for a variance the day he came in to pick up the
permit (May 19 or 20, 1998). He advised that the Building Official told him the garage needed to
be five feet away but this is not an attached garage so ten feet is required.
Mayor Probst apologized for the confusion and explained the next Planning Commission meeting
is July 1, 1998 and the Council would be willing to expedite this process and consider the request
at the next Council meeting which would be July 13, 1998.
Mr. Whittles asked how far he can proceed before he gets in trouble. Mayor Probst advised Mr.
Whittles that he needs Council approval.
Mr. Ringwald stated Mr. Whittles could start removal of the existing garage structure and ground
preparation but construction of the new structure should wait until Council approval.
Mr. Whittles stated this would be fine ifhe could remove the structure and construct the concrete
forms.
Councilmember Malone urged caution since there is no guarantee that variance approval will be
. granted.
Mr. Whittles explained he plans to move the current garage to another location on the property so
it can be used until the new one is available.
Councilmcmber Malone noted the existing garage can be repaired or improved and remain in its
current location. Mr. Ringwald explained that Mr. Whittles proposes a significant improvement
and increase in size.
Councilmember Malone again cautioned that while the currcnt garage can be improved at its
current location, a new garage cannot be constructed, without a variance, five feet from the
property line.
There were no other public comments.
UNFINISHED AND NEW BUSINESS
A. Planning Cases
1. Planning Case #97-24A, Arlyn Solberg, 3232 North Hamline Avenue,
Variance
Mr. Ringwald explained that the applicant is requesting approval of a variance for a side yard
. setback for a house addition (three feet proposed, when 10 feet is required) on a single family lot
zoned R-l. He explained that the applicant had made a previous request for an addition to the
house which was denied. Mr. Solberg has revised the request to match the addition with the
basement wall and remain within the existing roofline.
I
ARDEN HILLS CITY COUNCIL - MAY 26. 1998 8
Mr. Ringwald presented the exterior elevation from the front and south property lines and noted .
it does not change dramatically. He advised that the Planning Commission recommends
approval of Planning Case 97-24A, side yard setback variance for the house addition based on
the "Findings-Side Yard Setback Variance (house addition)" section of the Staff report dated
May 6, 1998, subject to the following conditions:
1. Compliance of the plans (Exhibit A, pages I of2 and 2 of2) contained within the Staff
report dated May 6, 1998.
2. Provision of detailed exterior drawings for the addition prior to consideration of this
request by the City Council.
Mr. Ringwald noted the applicant has provided drawings of the proposed exterior of the addition
and the exterior materials will match the materials used on the existing exterior of the structure.
He pointed out this variance request is minimal and appropriate to consider.
Arlyn Solberg, 3232 North Hamline Avenue, applicant, clarified that the proposed addition is
under the existing roofline and will not create a new "bumpout."
Councilmember Malone inquired regarding the distance between the house and lot line. Mr.
Ringwald stated it is closer than the 6.7 feet identified on the site plan.
Councilmember Hicks inquired regarding the existing view from the east and whether the
number of exterior doors will be reduced from two to one. Mr. Ringwald stated this is correct. .
Councilmember Hicks asked why the foundation currently goes out into this area. Mr. Ringwald
stated he is unsure how the roofline is supported given the distance it is cantilevered out. He
noted the proposed addition will provide more structural support to the roof.
Councilmember Hicks inquired regarding the flag lot configuration of the two lots on Ingerson
Road. He stated those properties exist and are not easements so granting a variance will not
impact future development of those two flag lots. Mr. Ringwald stated this is correct and the
addition will not block any views from those properties.
MOTION: Councilmember Hicks moved and Councilmember Aplikowski seconded a
motion to approve Planning Case #97 -24A, variance for a sideyard setback, Arlyn
Solberg at 3232 North Hamline A venue for the house addition for three feet when
ten feet is required, based on the "Findings-Side Yard Setback Variance (house
addition)" section ofthe Staff report dated May 6, 1998, based on the rational it
will provide more structural support and encloses an existing foundation, subject
to the conditions indicated above. The motion carried unanimously (5-0).
2. Planning Case #97-13, Marlyn Tramm, 3180-3182 Cleveland Avenue, Zero
Lot Line Lot SplitNarianees
Mr. Ringwald stated the applicant is requesting approval of a zero lot line lot split to create two .
parcels from an existing duplex on a.41 acre parcel zoned R-3 Townhouse and Low Density
Multiple Dwelling District. He explained the requested zero lot line lot split will divide the
ARDEN HILLS CITY COUNCU- - MAY 26. 1998 9
. existing duplex into two lots. The home was constructed with a zero lot line in mind from a
utility and fire wall perspective. Mr. Ringwald stated this zero lot split line needs to be in this
particltlar location since it is in the center of the unit and from the street you will not know this
lot split exists. He explained the lot split only accommodates ownership and not a site use.
Mr. Ringwald advised the Planning Commission recommends approval of Planning Case 98-13,
zero lot line lot split and variances (lot width and depth), based on the "Findings-Lot Width
Variance (northerly parcel)" and the "Findings-Lot Depth Variance (southerly parcel)" sections
of the Staff report dated May 6, 1998, conditioned upon recording of a party wall agreement in a
form acceptable to the City Attorney.
Mr. Ringwald noted that the applicant has provided the party wall agreement for review and
approval by the City Attorney. The City Attorney has reviewed and approved of its substance
and form.
Councilmember Malone noted the Planning Commission indicated concern regarding exterior
coordination which was to be addressed in the party wall agreement.
Marlyn Tramm, 3180-3182 Cleveland Avenue, applicant, noted this issue is addressed in
Section 2 of the party wall agreement.
MOTION: Councilmember Hicks moved and Councilmember Malone seconded a motion to
. approve Planning Case #98-13 for a zero lot line lot split and variances requested
by Marlyn Tramm for 3180-3182 Cleveland Avenue, based on the "Findings-Lot
Width Variance (northerly parcel)" and the "Findings-Lot Depth Variance
(southerly parcel)" sections of the Staffreport dated May 6, 1998, conditioned
upon recording of a party wall agreement in a form acceptable to the City
Attorney. The motion carried unanimously (5-0).
3. Planning Case #98-14, Ann Sturgeon, 3769 New Brighton Road, Lot Split
Mr. Ringwald advised that the applicant has withdrawn this application via a written request.
4. Planning Case #98-15, McGuire's Sign-A-Rama, 1201 West County Road E,
Special Use Pcrmit
Mr. Ringwald explained the applicant is requesting approval of a Special Use Permit (signage)
modification (Planning Case #95-6) for the Holiday Inn/McGuire's, 1201 West County Road E,
to allow for the placement of four neon stripes adjacent to the existing McGuire's sign (wall)
facing County Road E. He noted they have a 12 square foot sign identifying the restaurant and
the applicant would like to place two neon stripes on either side to accent the exterior.
Mr. Ringwald advised that the Planning Commission recommends approval of Planning Case
#98-15, Special Use Permit (signage), subject to compliance with the plans in Exhibit A of the
. Staff memorandum dated May 5, 1998.
---.-.----
ARDEN HILLS CITY COUNCIL - MAY 26. 1998 10
Councilmember Malone noted the sign will not blink or flash. Mr. Ringwald stated this is
correct. .
MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a
motion to approve Planning Case #98-15, Special Use Permit (signage) for
Holiday Inn McGuires at 1201 West County Road E, subject to compliance with
the plans in Exhibit A of the Staff memorandum dated May 5,1998. The motion
carried unanimously (5-0).
5. Planning Case #98-12, City of Arden Hills, Zoning Ordinance Modifications,
RV Parking and Billboards
Mr. Ringwald explained the City of Arden Hills requests approval of two amendments to the
Zoning Ordinance. The first amendment would modify the length of time certain types of
recreational vehicles can be parked in a driveway from 90 days to 10 days. The second
amendment would allow existing billboards in the Gateway Business District (GBD) to be
modified, with City approval, as long as the total number of billboards or billboard faces are
reduced. Mr. Ringwald explained the City Attorney felt the current activity to reduce the number
of billboards could be handled through the platting process but their attorney requested the
language specifically be placed within the Zoning Ordinance.
Mr. Ringwald noted the Planning Commission reviewed this request and concluded that all types
ofrecreational vehicles should have similar restrictions on how long they should be parked in a
driveway. They recommend approval of the amendment of the Zoning Ordinance by striking .
Section VI, J, 2, b, (1), of the Zoning Ordinance and by amending Section VI, J, 2, b, (2), by
striking the second word ("other") of sentence 1. He advised of the types of vehicles which
would be included in this restriction and provide a consistent and timely number of days to allow
a visitor or work on a recreational vehicle. Also, this permit is renewable once in a 12-month
period. Mr. Ringwald explained the Code already deals with areas where these units can be
parked but this particular amendment deals with thc driveway aspect while vehicles are being
loaded or unloaded.
Councilmember Aplikowski asked if it allows seven or ten days. Mr. Ringwald advised the
Planning Commission recommends seven days which provides consistent treatment of all RV
vehicles.
Councilmember Malone noted it wasn't too long ago when no RVs could be parked and this
would provide a reasonable time for people to load and unload the R V s. He clarified that the
term "R V" as defined in the Zoning Ordinance includes many types of vehicles including truck
campers, trailers, etc. ,
MOTION: Councilmember Malone moved and Councilmember ApIikowski, seconded a
motion to approve Planning Case #98-12, amendment of the Zoning Ordinance,
by striking Section VI, J, 2, b, (1), amending Section VI, J, 2, b, (2) by striking the
second word ("other") of sentence I, and amending Section V, K, 5, g (3) of the .
Zoning Ordinance as presented in Staff memorandum dated May 26, 1998,
-
ARDEN HILLS CITY COUNCIL - MAY 26. 1998 11
. Councilmember Aplikowski suggested that "RV" be spelled out in lower case letters to clarify
what. is included in this generic definition. Councilmember Malone agreed with this suggestion
and accepted this as a friendly amendment to the motion.
The motion carried unanimously (5-0).
B. Viking Sprinkler Request for Reduction of Permit Fees
Lisa Bossert, representing Viking Automatic Sprinkler Company, advised they are installing
high pressure sprinkling systems in three buildings under construction. She explained the
sprinkling system can claim to actually suppress a fire (not just control the fire) and in order to
make that claim, the quantity of sprinkler heads is abnormally high. They will also provide fire
pumps which are not required with a typical sprinkler system. She presented site drawings of
these buildings, noting the large number of sprinkler system heads. Ms. Bossert stated these will
be easy buildings to inspect based on the symmetry of the structure.
Ms. Bossert explained the City's permit fee is $15 for first sprinkler and $2.50 for each
additional sprinkler beyond that. She asserted this fee structure is uncommon compared to other
cities which charge for the first sprinkler and then for each ten additional sprinklers (not per
sprinkler). She explained they estimated this job based on that fee schedule. Ms, Bossert noted
the permit fees for these buildings exceeds $8,300 which she believes is excessive given the level
of effort to do the inspections.
. Councilmember Malone stated he would like City Staff to have the opportunity to present their
recommendation, He asked what other cities charge for each additional 10 sprinklers. Ms.
Bossert stated in White Bear Lake it would cost $1,000 and in Blaine it would cost $2,000 but no
where would it cost $8,000.
Ms. Bossert stated the City's fee structure may be appropriate for small structures but may not be
appropriate for this type of structure. She explained they do a design/build with a flat rate price
including the permit and a full Code compliance.
Councilmember Hicks asked if this system requires more heads than other systems on a square
footage basis. Ms. Bossert stated this is correct and noted one building has 1,300 sprinkler
heads, the second building has 800 sprinkler heads, and the third building has about 1,000
sprinkler heads.
Mayor Probst asked if Viking Automatic Sprinkler Company has done work in Arden Hills
previously. Ms. Bossert stated they have. Mayor Probst stated, theoretically, they should have
known of the City's fee structure. Ms. Bossert stated this is correct but the estimator used the
more typical fee structure used by other cities.
Ms. Bossert presented permit applications used by other cities that charge for the first sprinkler
head and then for each ten additional sprinkler heads.
. Mayor Probst asked if the Council would like a recommendation from Staff to consider at the
next Council meeting.
I
ARDEN HILLS CITY COUNCIL - MA Y 26. ] 998 12
Councilmember Aplikowski asked why they are needing so many sprinkler heads. Ms. Bossert .
explained these warehouse buildings will contain high piled storage which is a special fire
challenge so they are using this system which will suppress a fire. The building owner likes this
type of system since it places all fire protection at the roof and provides flexibility for building
use.
Councilmember Hicks asked if Viking Sprinkler would have won the contract if they had been
aware of the proper fee rate structure and included that higher rate in the bid. Ms. Bossert stated
she does not know.
Councilmember Hicks stated the fees are built around recovery of the City's cost. Ms. Bossert
stated she believes the City's costs for inspection will be much less than $8,300.
Councilmember Hicks noted a scenario may exist where a bidder presents a lower bid, is
awarded the bid, and now is in trouble and requesting relief. Ms. Bossert stated they have
worked with Welsh Development in the past and are known as a quality contractor.
Councilmember Hicks stated the other bidders may have known the fee structure when preparing
their bid. He stated that he is sorry they made a mistake when preparing their estimate but the
Council must consider what is fair for all. He noted the fees are public information and to make
the adjustment at this point is not appropriate.
Mayor Probst concurred and stated it seems inappropriate to go back retroactively to reduce the .
fee. He stated if the fees are out ofline that can be considered in an appropriate fashion.
Mr. Ringwald agreed and stated that as constmction techniques change the City may be high in
one area but low in another. He stated he did provide a letter indicating a willingness to review
this issue in a larger perspective and making a recommendation for Council's consideration,
However, given Staffs workload, the storm activity damage, and Bethel College project,
Building Official Scherbel will be very busy and it may be more timely to review these fees in
the fall.
Mr. Ringwald advised that the City's fee does not identifY the type of sprinkler system and while
it may be appropriate to research whether a change is warranted, it needs to be considered in a
broader sense,
Mayor Probst noted the majority consensus of the Council has indicated they are not willing to
consider a fee reduction in this case.
Ms. Bossert thanked the Council for their time.
C. Revolving Loan Fund
Mr. Ringwald explained that the Council is asked to adopt guidelines for the City of Arden Hills
Revolving Loan Fund. He explained Staff is attempting to resolve grant applications and the .
EDA has previously adopted these guidelines, but the State has requested that this fund be
managed by the City rather than the EDA.
--..-----
ARDEN HILLS CITY COUNCIL - MAY 26 1998 13
. MOTION: Councilmember Malone moved and Councilmember Hicks seconded a motion to
adopt guidelines for the City of Arden Hills Revolving Loan Fund (RLF). The
motion carried unanimously (5-0).
D. Final Pay Estimate, 1997 Street Improvement Project
Mr. Dwayne Stafford, Public Works Director, eXplained the Valley Paving, Inc. project bid was
$383,143.75 but due to less than anticipated quantities, the final cost for the project totaled
$370,990.08. Previous payments made to date total $365,558.03. The City withheld $5,432.05
of the final payment request last December until required documents were provided to the City
and remaining punch list items were corrected. Mr. Stafford advised the City now has these
documents and the punch list items have been corrected. City Attorney Filla found these
documents in order so the Council is asked to approve the final payment for the 1997 Street
Improvement Project to Valley Paving, Inc. in the amount of$5,432.05.
MOTION: Councilmember Malone moved and Councilmember Keim seconded a motion to
approve the final payment for the 1997 Street Improvement Project, and payment
to Valley Paving, Inc. in the amount of$5,432.05.
Mayor Probst asked if it is appropriate to prepare correspondence noting the City's understanding
the job is closed out and the contractor is satisfied the claim is settled and all issues are covered.
. Mr. Greg Brown, Consulting Engineer, stated this is a wise suggestion and a certificate of
completion may be a good idea since it contains similar language.
Mayor Probst suggested the City use caution when closing out projects given what happened
with a previous project. He asked if a statement is received from the contractor declaring this is
the final payment request. Mr. Brown explained there is no form, per se, but the intent is that
this payment would be final.
Councilmember Aplikowski stated if the payment check indicates the account is paid in full and
closed so once the check is cashed, that should handle it.
Mayor Probst suggested a procedure be established for the contractor to sign a statement
indicating, legally, that the project is completed, this is the final payment request, and there will
be no additional claims made.
Councilmember Malone noted the contractor may also request an indemnification from the City.
The motion carried unanimously (5-0).
E. Pay Estimate #4, Lamctti & Sons, Gateway Business District (Fourteenth Street)
Mr. Brown explained the Council is asked to approve Pay Estimate #4 for the Fourteenth Street
. Improvement Project and make payment to Lametti & Sons in the amount of $254,093.08. He
reviewed that Lametti & Sons' low bid was $713,700; Change Order #1 was approved by the
Council on October 14, 1997 increasing the contract amount by $17,000 to $730,700. Change
ARDEN HILLS CITY COUNCIl, - MAY 26. 1998 14
Order #2 was approved by the Council on December 15, 1998 increasing the contract amount by .
$193,726.50 to $924,426.50.
Mr. Brown explained that Lametti & Sons has completed the construction of the sanitary sewer,
water main, and a large portion of the storm sewer work. Approximately 70% ofthe roadway
grading and pond grading have also been completed. The watermain and sanitary sewer have
been tested, approved, and are currently in operation in the City. Payment Request #4 in the
amount of$254,093.08 includes payment for items associated with this work and he
recommends approval.
MOTION: Councilmember Hicks moved and Councilmember Aplikowski seconded a
motion to approve Pay Estimate #4 for the Fourteenth Street Improvement Project
and make payment to Lametti & Sons in the amount of $254,093.08. The motion
carried unanimously (5-0).
Mayor Probst inquired regarding the pace of work. Mr. Brown explained there have been some
conflicts since they are only using one crew but all of the Welsh deadlines have been met or
exceeded.
F. Consider Resolution No. 98-42 Declaring that a Vacancy Exists as Councilmember
Councilmember Hicks stated his residence plans have been discussed and he has now submitted
his resignation effective June 30, 1998 so the Council can declare a vacancy and advertise for .
applications to fill his Council seat.
Mayor Probst stated that Staff has, on the basis of this action, prepared a resolution for Council
consideration to allow Councilmember Hick's seat to be declared open so it can be filled.
Councilmember Aplikowski commented that Councilmember Hicks has been a fine mentor and
role model in his service to the Council and thanked him for his years of service to the City of
Arden Hills.
Councilmember Hicks noted that he has served on the Planning Commission ancllor Council for
25 years.
MOTION: Councilmember Keirn moved and Councilmember Aplikowski seconded a motion
to adopt Resolution No. 98-42, Declaring that a Vacancy Exists as
Councilmember.
Councilmember Malone commented on the effectiveness of Councilmember Hicks' service on
the Council and his sadness to have to consider accepting this resignation.
The motion carried (4-0-1 Hicks).
Mayor Probst noted Staffs recommendation regarding the process to follow including .
advertisement of this vacancy and application process. He noted the issue of timing which would
allow for advertising twice, accepting applications by June 18th, and then interviewing
ARDEN HILLS CITY COUNCIL - MA Y 26. 1998 15
. candidates. Mayor Probst noted that Council member Aplikowski has already indicated that she
will not be available during the end of June.
Councilmember Malone noted there are no requirements for advertising this vacancy and
suggested a cut off of June 12th so the applications can be considered at the June 15th meeting.
Mayor Probst stated ifthere is no clear choice at that point, interviews could be scheduled. The
Council concurred.
ADMINISTRATOR COMMENTS
In Mt. Fritsinger's absence, Mr. Post noted the City has provided much labor and services to the
City of Shoreview to address their storm damage and the City's help has been greatly
appreciated.
Mr. Post reported the City has received an estimate from the City Engineer on sanitary sewer line
rehabilitations. He explained it was anticipated the repairs would cost $75,000 which was
budgeted for but the cost for the worse portions of the line is now estimated at $110,000. Mr.
Post asked if the City should proceed with the entire project, or pare it down to address only the
worst cases and spend within 1998 capital budget limits.
Mr. Stafford advised the proposed work is in the area of Valentine Park, Grant Road, Chatham,
. and Hudson Road. Mr. Brown reported manhole inspections have been made and several are in
need of repair. Also, a section of corrugated metal pipe needs to be replaced with a material that
is more resistant to sewage, Mr. Brown recommended the sections of clay pipes also be replaced.
Councilmember Malone pointed out these issues will not get better and indicated support to
address the structural issues first. Mr. Stafford explained the proposed program first addresses
the absolutely needed repairs,
Councilmember Aplikowski and Councilmember Keim stated their agreement that the work
should be completed.
Mr. Post stated Staff will prepare a formal recommendation
Mr. Post updated the Council regarding the City's Water Plan which was submitted to the
Metropolitan Council who has critiqued it. Staff responded to those comments last week. He
explained that once the Water Plan is adopted, it will become an element of the Comprehensive
Use Plan.
COUNCIL COMMENTS
Councilmember Aplikowski asked ifthe workshops were offered to any of the committee
members and noted this would be a good "perk" if offered as additional education.
. Councilmember Aplikowski asked if other residents may also be caught by surprise that they
cannot replace their nonconforming structure in its current location. She suggested an
educational article be included in an upcoming newsletter.
I
--
ARDEN HILLS CITY COt JNCIL - MAY 26. 1998 16
Councilmember Aplikowski indicated a willingness to research the sprinkler system fee issue. .
Council member Aplikowski inquired regarding the status of the City's emergency preparedness
plan. Councilmember Malone stated the Council asked Staff to check several references.
Mr. Stafford stated he contacted the cities New Brighton and Mounds View who provided good
reference recommendations. He stated he also contacted Attorney Filla about the ramifications
of this plan and he advised the City could implement it in the Code of Ordinances.
MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a
motion to retain Mark Bishop to prepare an emergency preparedness plan at a cost
not to exceed $500. The motion carried unanimously (5-0).
Council member Aplikowski reported the Finance Committee reviewed the assessment policy and
reached a recommendation which will be presented in writing at the Council Worksession. She
advised this was not a unanimous recommendation.
Council member Aplikowski reported on the upcoming Ramsey County League of Cities meeting
with school officials to discuss demographics and how that impacts cities. She invited all to
attend, if possible.
Councilmember Malone reviewed the costs of various highway projects which were very costly
and noted the relatively low cost, in comparison, of the proposed Highway 96 projects within the .
City of Arden Hills.
Councilmember Malone updated the Council regarding AMM who is considering a
recommendation to the Metropolitan Council relative to privatization of the sewage treatment
questions.
Mayor Probst noted the City must approve the Highways 10 and 96 improvement project prior to
Mn/DOT proceeding and the City is currently at its maximum point of leverage to assure this
roadway is right for the community. He asked Staff and the City Engineer to closely review this
project to assure adequate access, etc.
Mayor Probst stated he was anonymously copied a letter regarding services of the Ramsey
County Sheriff. He advised he provided this letter to Mr. Post.
Mayor Probst announced the next 1-35W Corridor Collation meeting will be held tomorrow
night. He reported they are continuing to move forward and advised of a number of RFP issues
that will be addressed.
Mayor Probst noted the mention of the formation of new block clubs. He stated he would like to
know the number of block clubs in Arden Hills.
Mayor Probst provided a brief review of the May Department Reports and made comments on .
several items. He noted the number of compliments on the work of Building Official Scherbel,
the three issues identified for Code enforcement, and the upcoming Day in the Park event.
.
ARDEN HILLS CITY COUNCIL - MA Y 26. 1998 17
. Mayor Probst requested the appraisal information for review at the upcoming Council
Wor~session.
Mayor Probst asked if problems are anticipated with the Rice Creek Watershed permit. Mr.
Brown stated they anticipate a letter of recommendation will be approved tomorrow.
Mayor Probst asked about the status of ditch cleaning activities. Mr. Stafford reviewed Stafr s
tour of the first segment of the ditch and areas of maintenance needed. He stated they will
complete this tour and provide a more complete recommendation for Council's consideration.
Councilmember Hicks stated he will be working with the Council until the end of June and
appreciates the Council's comments made tonight.
ADJOURN
MOTION: Councilmember Aplikowski moved and Council member Malone seconded a
motion to adjourn the meeting at 10:10 p.m. The motion carried unanimously (5-
0).
Dennis Probst Brian Fritsinger
. Mayor City Administrator
NOTICE OF MEETINGS
The next regular City Council meeting will be held June 8,1998, at 7:30 p.m. at the New
Brighton Council Chambers.
.
< ..
CITY OF ARDEN HILLS PAGE 1 OF 3
ACCOUNTS PAYABLE CIAIMS REPORT
TO BE APPROVED AT 06108198 COUNCIL MEETING
.
CLAIMS PAID SINCE LAST COUNCIL MEETING (05/26198)
I C1L# .!CK.IlA'rE!VEN])OIl. ! AMOUNT!coM:MENTS I
I I
14074 05122198 Nextel 79.72 2 Cellular nhones and Accessories
14075 05126/98 Marv Jo MacDonald 956.00 Contract Secretarial Services. 05/09 05122
14076 05127/98 State Canitol Credit Union 3,214.36 Third May Pavroll
14077 05127/98 Lameui & Sons, Inc. 254.093.08 Pay Btimate #4 (less Retainage)
14078 05127/98 ICMA Retirement Trust - 457 1.936.89 Third May Pavroll
14079 05127/98 P.E.R.A. 2.844.29 Third May Pavroll
14080 05127/98 U.S. Department of the loterior 20.00 Round Lake ROW Permit Monitorin. Char.e
14081 05127/98 Valley Pavin.. loc, 5,432.05 Release ofRetainaQ:c 1997 PIP Project
14082 05127/98 Terrance Post 41.76 MileaJ;tc Reimbursement
14083 05127/98 E-Z Recvclin. 4.714.00 May Service
14084 06/01/98 Fortis Benefits 133.41 Lon. Term Disabilitv- June
14085 06/01198 Ramsey County 50,575.00 Law Enforcement June
14086 06/01/98 Metrooolitan Council Environmental Services 43,401.58 Sewer Char2e June
14087 06/01/98 U.S. West Communications 342.99 Chames for Senarate Service at PW BId..
14088. 06/01/98 DCA. loc. 645.80 Reimbursements Walsh & Mooney
14089 06/02/98 Sheila Stowell 89.82 Expense Reimbursement Mileage and Supplies
14090 06/02/98 Petty Cash 151.19 Reolenish Petty Cash & Distribute Exoenses
14091 06/04/98 Merry Bobb Music, loe. 390.00 Dav in the Park
14092 06/04/98 Down on the Pann 105.00 Day in the Park
14093 06/04/98 Jon Schee 100.00 Day in the Park
14094 06/04/98 Twin City Unicycle Club 150.00 Dav in the Park
14095 06/04/98 Hanov Faces Entertainment 200.00 Dav in the Park
I
1 Subtotal - Paid Claims 369,616.941
Paid Claims From Above - 369,616.94
Add Unpaid Claims. Page 3 of 3 - 80,137.23
Total Accounts Payable Claims
for Council Approval, 06/08/98 - 449,754.17
Note: Checks for unpaid claims totaling $64,970.79 were mailed
on May 27tb, 1998 after approval at the May 26tb
Council Meeting. They were check numbers 14003-14073.
This sequence corresponds to unpaid temporary numbers
T1 - T54. Check numbers 14018-14019 were used for
. alignmen t. CLANS!, l-U
..
CITY OF ARDEN HILLS PAGE 2 OF 3
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 06/08/98 COUNCIL MEETING
.
UNPAID CLAIMS REGISTER :
I n;'"," # leK.DATEI VENDOR >>:1 AMOUNT I COMMEmS 1
I 1
T01 06109198 A 1 Hydraulic Sales & Service 367.14 Rebuild Ram Cvlinder John Deere #8
T02 06109198 Accountemps 1.710.50 Temporary Sr. Acctg. Clerk, 05/11 - 05122
T03 06109198 Accurate Engraving, Inc. 27.07 Signs for Flower Garden Volunteers
T04 06109198 Accurate Press, Inc. 1.612.42 Letterhead, Envelooes and Business Cards
T05 06109198 Airtouch Cellular 262.00 Current Invoices
T06 06109198 AMB Property Corporation 4,184.16 City Hall - June Rent & Operating Expenses
T07 06109198 Ameripride Apparel & Paper 66.55 Work Clothing' Schifsky
TOS 06109198 Keith Anderson 26.00 Fee Refund
T09 06109198 Apple Business Forms, Inc. 700.31 Utility Billing Forms & Envelooes
TlO 06109198 Arden Hills Tire & Service Ctr. 18.53 Tire Repair, #108
Tll 06109198 Bettendorf Rohrer Knoche Wall 2.500.00 Appraisalof1920H""I96
Tl2 06109198 Biffs, Inc. 312.02 Portable Toilets at City Parks
Tl3 06109198 Brighton Excavating Co. 37.28 Fill for Removed Stump
Tl4 06109198 Brock White Company ll.C 3.482.56 Road Sealer
Tl5 06109198 BRW, Inc. 20,026.01 Engineering Services, 04/11-05/08
Tl6 06109198 Cadv Communications, Inc. 111.25 Moving Charges, Telrad Phone SYStem
Tl7 06109198 Corporate Express 247.79 Office Supplies
Tl8 06109198 Cragun's Lodge & Conference Center 335.26 City ManOl!ers Conference
Tl9 06109198 Davies Water Equipment Co. 1.666.22 Fire Hydrant
T20 06109198 Electro Watchman, Inc. 1,856.27 Inst. of Burg. Alarm, 4364 RLR & Current Charg,
T21 06109198 G & M Tree Moving, Inc. 300.00 Moved Two Trees
Tn 06109198 G. Neil Companies 28.41 Minimum Wage Posters for City Hall
T23 06109198 Gazda Transportation Svstem 4,815.57 Move City Hall to 4364 RLR .
T24 06109198 Gazda Transportation 450.00 Clean Office Panels
T25 06109198 General Repair Service 1.736.13 Repair Pump, Lift Station #12
T26 06109198 W. W. Grainger, Inc. 204.70 Safety Glasses, Lenses, and Extension Cord
T27 06109198 Howard R. Green Comoany 4,037.91 Misc. Engineering Charges
T28 06109198 Hvdro Suoolv Comoany 10.800.17 10" Firc Line Meter, Bethel Colle.e
T29 06109198 Independent Sports Network 841.751 Softball Umpiring, 05/18 05128
T30 06109198 Kath Auto Parts 419.591 Misc. Repair and Replacement Parts
T31 06109198 Kennedv & Graven 1.493.60, Legal Services, G.O. 1998A
T32 06109198 Knox Lumber Company 9.57 i Misc. Hardware
T33 06109198 Dick Lange 53.41 Sheriff/Contract Community Meeting
T34 06109198 McCallum Transfer, Inc. 43.30 Courier Service, GBD
T35 06109198 MECASportswear 2.123.76 T Shirts
T36 06109198 Metro InsRection Service, Inc. 1,967.60 Electrical Inspections, April
T37 06109198 Midwest Asphalt Corp. 72.83 Road Materials
I T38 06109198 Minnesota Recreation & Park Assn. 784.00 Adult Softball Team Registrations
T39 06109198 North Metro Inspection, Inc. 186.00 Electrical Inspections, Mav
T40 06109198 Northern 42.58 Red Cross Boxes
T41 06109198 Northern States Power Companv 4,217.29 Current Invoices
T42 06/09198 Cathv O'Brien 30.00 Refund of Softball Fee
T43 06/09198 Tracv Petersen 98.80 Mileage Reimbursement
T44 06/09198 Terrance R. Post 40.63 Mileage Reimbursement
T45 06109198 RamseyCounty 1,669.49 Fuel Purchases & Share ofHwv96 Reconstructior,
T46 06109198 Rehbein Excavating, Inc. 71.00 Soil Testing at Parks I
T47 06109198 Scherer Brothers Lumber Company 55.91 Materials for Freeway Playstructure II
T48 06/09198 Dwayne Stafford 21.78 Mileage Reimbursement 3
T49 06/09198 Sheila Stowell 31.39 Reimbursements-Mileage and trash cans
T50 06/09198 Surplus Services 373.50 Misc. Furniture
1 I
1 Subtotal Unpaid Claims 76,570.011 . .
CLo\l!I(ll."-I:l9
,
CITY OF ARDEN HIlLS PAGE 3 OF 3
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 06/08/98 COUNCIL MEETING
tit
UNPAID CLAIMS REGISTER:
1 TJ;Ur # I C1CDA'fI"1 vJ;",nOl< . . ...1 AuOUNT ICO..UENTS 1
1 1
T51 06m198 Timesaver Off Site Secretarial Services 225.50 Cilv Council Mcctin., OS/26
T52 06ml98 Tru~reen Chemlawn 218.33 Weed Control. Arden Park
T53 06ml98 U. S. West Communications 1,146.07 CUrrent Invoices
T54 06ml98 USA Waste Services 356.03 Anril Service, Public Works and Penv Park
T55 06ml98 Barbara Wahl 15.00 Refund ofVe~. Garden Fee
T56 06ml98 Cvnthia Walsh 124.09 Reimbursements. Mileal!c and Meetinl!s
T57 06ml98 Wheeler Lumber Operations 1.'21.50 Materials for Freewav Plavstrocture Border
T58 06m198 Zee Medical Service 160.70 First Aid Sunnlies
1 I
Subtotal, Page 30f3 3,567.22
Pa.e 20f3 Brouoht Forward - 76 570.01
1 Total Unpaid Claims --- 80,137.231
.
e
. CITY OF ARDEN HILLS
MEMORANDUM
DATE: June 4, 1998
TO: Mayor and City Council
FROM: Brian Fritsinger, City Administrat@
SUBJECT: Probationary Appointment
Background
Several months ago, through the resignation and retirement of Jane Lund, the Senior Accounting
Clerk position became available. Staff has advertised, evaluated and interviewed a number of
applicants for this position.
After completing the appropriate background, criminal and reference checks, staff has offered the
position to Sandra Berres.
Recommendation
. Staff recommends the City Council approve the six (6) month probationary appointment of
Sandra Berres as the Senior Accounting Clerk for the City of Arden Hills. Ms. Berres is
expected to begin her duties with the City on June 22, 1998.
BF Isis
.
..
e CITY OF ARDEN HILLS
MEMORANDUM
DATE: June 5, 1998
TO: Mayor and City Council MJ
FROM: Brian Fritsinger, City Administrato
SUBJECT: Indykiewicz Property Acquisition
Background
The City, as part of the development of the Gateway Business District (GBD), identified a need
to re-align West Round Lake Road in order to better facilitate the safe movement of vehicles for
the area of Highway 96 at West Round Lake Road. The safe movement of vehicles is of
particular concern as a result of two issues:
. Highway 96 reconstruction/re-alignment
. Increased car and truck traffic from the GBD development
Initial preliminary design work has shown the West Round Lake RoadlHighway 96 intersection
being relocated to the east in order to line up with the Arden Manor entrance. This intersection
e would then become signalized.
The City Council authorized the hiring of a consultant, Evergreen Land Service, in August of
1997, to assist with the acquisition and relocation efforts necessary to acquire properties within
the GBD, including the lndykiewicz property. The City held initial meetings with property
owners in 1997, with more detailed negotiations beginning in March of this year.
The City has now received completed appraisals on this property and will use them to assist with
our negotiations and acquisition efforts. However, the City, as part of the Gateway development,
has committed to proceeding with the improvement project in the 1998 calendar year. As a
result, the City must be prepared to proceed using eminent domain (condemnation) should
negotiation efforts prove unsuccessful over the next several weeks.
Staff intends to continue negotiation efforts and will have another series of meetings with our
representatives and the Indykiewicz family over the next several weeks. The adoption of this
resolution is not intended to signifY that a negotiated transfer cannot be reached; only that if one
can't be reached, that the necessary legal document can be filed to begin this alternate acquisition
process.
Recommendation
Staff recommends the adoption of Resolution #98-44, Authorizing Condemnation of the
lndykiewicz Property.
.
-
CITY OF ARDEN HILLS
COUNTY OF RAMSEY .
STATE OF MINNESOTA
RESOLUTION NO. 98-44
A RESOLUTION AUTHORIZING CONDEMNATION
OF THE INDYKIEWICZ PROPERTY
WHEREAS, the City of Arden Hills is in the process of planning and constructing the Round
Lake Road Intersection Improvement Project ("Project"); and
WHEREAS, George and Eleanor lndykiewicz are the record fee owners of the property
described on Exhibit A attached ("Indykiewicz Property"); and
WHEREAS, in order to construct the Project, the City will need to acquire all or a major portion
of the lndykiewicz Property; and
\VHEREAS, negotiations to acquire all or a portion of the lndykiewicz Property have, to date,
been unsuccessful.
NOW THEREFORE, BE IT RESOLVED by the City Council ofthe City of Arden Hills,
Minnesota: e
That the Arden Hills City Attorney is hereby authorized to commence a condemnation
proceeding to acquire all or that portion of the Indykiewicz Property which is necessary in
order to construct the Project; and
BE IT FURTHER RESOLVED by the City Council of the City of Arden Hills, Minnesota:
That the City Attorney is hereby directed to continue to use all reasonable efforts to
acquire such property through negotiations provided that the negotiations do not
unreasonably delay the construction of the Project.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 8TH DAY OF JUNE, 1998.
DENNIS PROBST, MAYOR
A TrEST:
BRIAN FRITSINGER, CITY ADMINISTRATOR
.
~
CITY OF ARDEN HILLS
. RESOLUTION NO. 98-44
EXHIBIT A *
PARCEL 1
PIN No. 21-30-23-21-0002-8
Description:
Subject to road and ditch easement running south 52 degrees, 50 minutes east, 312 feet
from a point 1172.35 feet west of the North Quarter Section corner. Part of the
Northwest Quarter of the Northeast Quarter of the Northwest Quarter westerly ofa line
beginning at a point on the north line of and 184.6 feet east of the northwest corner of the
Northwest Quarter; thence south 36 degrees, 49 minutes west, 413.1 feet; thence south 2
degrees, 10 minutes east, 164.5 feet; thence south 9 degrees, 4 minutes east, 166.4 feet to
a point on the south line of the SD 1/4, 1/4, 1/4, and 1020 feet west of the east line of the
SD Northwest Quarter, all in Section 21, Township 30, Range 23.
PARCEL 2
PIN No. 21-30-23-22-0001-2
Description:
Subject to highways and except the west 1193 07/100 feet and except the east 60 feet; the
. north 2565/10 feet of the Northwest Quarter of the Northwest Quarter of Section 21,
Township 30, Range 23.
PARCEL 3
PIN No. 21-30-23-22-0002-5
Description:
Subject to highways and gas pipe line easement; the east 240 feet of the west 1193 07.100
feet of the north 2565/1 0 feet of the Northwest Quarter of Section 21, Township 30,
Range 23.
PARCEL 4
PIN No. 21-30-23-22-0003-8
Description:
Subject to highways and easements and except the north 256 5/1 0 feet west of the east 60
feet, part east of U.S. pipe line easement of the North Half of the Northwest Quarter of
the Northwest Quarter of Section 21, Township 30, Range 23.
*These legal descriptions are based on the most current information available from the Ramsey
County General Property Tax Records, Department of Taxation and Records Administration.
M:\USERS\S HEILA ICOUNCILIRESOLUT\98.44.wpd
.
..
CITY OF ARDEN HILLS
. MEMORANDUM
DATE: June 5, 1998
TO: Mayor and City Council
FROM: Brian Fritsinger, City Administra@
SUBJECT: Temporary Access Permit
Back~round
In order to complete the improvements to the Gateway Business District (GBD), the City was
required to obtain several access permits and easements. Attached, the City will find a copy of
the permit needed from MT Properties which allowed for the access needed to grade the
property.
MT Properties has agreed to this permit and no problems are expected in obtaining the necessary
signatures. The cost of the permit to the City is $400.
Rccommendation
. The City Council is asked to authorize the Mayor and City Administrator to execute all necessary
documents related to the Temporary Access Permit with MT Properties.
BF/sls
.
..
Warren E. Peterson PETE~ Suite 300
Jerome P. Filla _~." ,_" . '__,_,....._.....".._."m.., _.,_.______,_.._.~._.__..."'.."'m_.._"~,_..,.,_. "......._....._.. _no. '. _." 50 East Fifth Street
Daniel Witt Fram FRAM/,}BERGMAN St. Paul. MN 'j5101~1197
Glenn A. Bergman (612) 291-8955
John Michael Miller 1I:l\Ultll:S~'1J..'1!lmJ.m~'If;'JII_ ....s.:J!.tJi...;lIIl111.)Z... 16121228-1753 facsim;le .
Michael T Oberle
Kenneth A. Amda.hl
Steven H. Bruns.
Paul W Fahnin€
Timothy P. Russell
Esther E. McGinnis Melvin /. Silver. of Counsel
Direct Dial #290-6907
June 4, 1998
Brian Fritzinger .i, /l//,
City Administrator (.I.Ii;,
City of Arden Hills ~. 'f,,-?Vt,..
Round Lake Business Center '~\56/ ".'.' fl} t
4364 West Round Lake Road . - y!) cfjl)
Arden Hills MN 55112 C . 1V17r
""-
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~'. '
MT Properties, .......'$&
RE: Inc.
Temporary Easement
Construction of Slope
Our File: 010470-970002
Dear Brian:
I am enclosing three copies of a Temporary Access Permit which I
received from MT Properties. I have attached the exhibit and .
included some additional language on the Temporary Access Permit.
The permit will expire on September 30, 1998. The city's current
insurance coverage is adequate for purposes of this permit.
Please have the city council authorize the mayor to execute all
copies of the Temporary Access Permit. You can serve as a witness
for the mayor's signature.
Two of the executed copies should be returned to Gordon Forbes at
475 Cleveland Avenue North, Suite 305, St. Paul, MN 55104 along
with the payment of $400.00. You also need to attach a copy of the
construction drawings for the area of the slope easement.
If you have any questions, please contact me.
Very truly yours,
JPF:dra
encl
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'ALSO AO!\IITrED IN WISCONSIN
,
. TEMPORARY ACCESS PERMIT
TillS AGREEMENT, made this day of , 1998, between M T PROPERTIES,
INC., a Minnesota corporation, hereinafter called "MT", and City of Arden Hills, whose post office
address is , hereinafter called "Permittee."
WITNESSETH:
MT, for and in consideration of the covenants and promises hcrcinafter made to be observcd and
performed by I'ermittee, does hereby grant to Permittee temporary license and permission to enter upon
property owned by MT within the area described and shown on the attached print labeled "Exhibit A"
for the purpose of grading slope on MT's property adjacent to proposed street hereinafter referred to
as "Area." "Exhibit A" by this reference is made a part hereor.
Permittee in consideration of such license and permission hereby covenants and promises as
follows:
t. All work shall be done at Permittee's sole cost and expense. Permittee shall notify MT's lessee,
Minnesota Commercial Railway Company, hereinafter referred to as liMe," prior to any work
on area and all work shall be subject to the approval of MC's chief engineer.
2. Pcrmittee shall give to the said engincer at least two (2) days advance notice of any work to be
done by Permittee on the said Area and shall conduct such work in such manner as not to
interfere with the maintenance and operation of the railway. ,
3. Permittee hereby agrees it shall defend, indemnify, and hold harmless MT and any railroads
. using tracks in the vicinity of the Area from any and all liability for injury to or death of any
and all persons whomsoever, including officers, employees, and agents of the parties hereto, or
loss of or damage to property to whomsoever belonging, including property owned by, leased to
or in the C:'lre, custody and control of the parties hereto, in any manner arising from the
PermiUee's use of the Area during the term of this agreement.
Permittee hercby assumes any and all responsibility and liability imposed upon MT, as a result
of its status as a "land owner" undcr federal and statc environmental laws and regulations,
including claims asscrtcd under the provisions of Minnesota Statutes 1984, Sections 115B.Ol-.024
("MERLA), 42 V.S.C. Section 9601, et. seq. ("CERCLA"), and 42 V.S.C. Section 6901,35. seq.
("RECRA"), and acts amendatory thereof or any similar statutes with respect to any occurrence
that took place while Permittee was entitled to use the Area.
4. To effectuate the indemnification provisions of paragraph 4 hereof, Permittee shall procure and
keep in force during the term of this agreement or any extension thereof a public liability
insurance policy written by a company duly authorized to carryon business in the state of
Minnesota, the terms of which policy shall protect MT andlor said railroads from any and all
claims arising out of Permittee's use of the Area during the term of this permit; or, in the
allernative, l'ermittee shall procure and keep in force during the term hereof for the protection
of MT and said railroads an insurance policy rider to any liability insurance policy it may noW
have in force.
A certified copy of said insurance policy andlor rider shall be furnished to MT prior to use by
Permittee of the permission herein granted and the same shall be subject to approval by MT as
to the company writing thc same, the form and the substance thereor.
Said insurance policy andlor rider shall provide for a minimum coverage of not less than
$2,000,000 for each person and $2,000,000 for each occurrence and property damage limits of
. liability of not less than $3,000,000 aggregate.
Notwithstan~ing any of the above, for purposes of this particular Temporary
Access Perm1t, MT agrees that the Permittee's normal liability covera e
through the League of Minnesota Cities Insurance Trust is adequate. g
,
5. Term of this permit shall be from April 1, 1998, uolil completion of the construction,
approximately three months in duration. Permit shall terminate on Sept 30, 1998. It is
expressly understood and agreed that this permit is temporary and is for access to MT's property .
during the construction of the proposed road.
6. Permittee shall not transfer or assign this permit without the written consent of MT.
7. Nothing herein contained shall imply or import a covenant on the part of MT for quiet
enjoyment.
S. Upon any failure of Permittee punctually and strictly to observe and perform the covenants and
promises made herein by Permittee to be kept and performed, MT may terminate this agreement
on ten (l0) days notice to I'ermittee, and restore the right-of-way to its previous condition at the
cost and expense of Permittee.
9. Any notices given under the provisions of this agreement shall be good if deposited postpaid in
a U.S. post office addressed to Permittee at Permittee's post office address above stated or as
otherwise directed by I'ermittee.
10. The license and permission herein granted is subject to permits, leases and licenses, if any,
heretofore granted by MT affecting the premises upon which said right-of-way is located.
11. For the privileges herein granted, Permittee shall pay MT a one-time charge of $400, payable
in advance.
Subject to the foregoing provisions, this agreement and all of the covenants and promises thereof, shall
insure to the benefit of and be binding upon the parties hereto, their respective executors, administrators,
successors and assigns.
IN WITNESS WHEREOF, MT and Permittee have executed this agreement the day and year
first above written. .
In Presence of:
M T PROI'ERTIES, INC.
Gordon Forbes, Executive Vice President
CITY OJ;' ARDEN HILLS
.
~ Exhibit A
1 of 2
FILE NO.: 520-091-11
. DATE: October 7, 1997
LocATION: City of Arden Hills
EASEMENT PARCEL NO.: 2
That part of the following described parcel of land in the City of Arden Hills.
That part of the Minnesota Transfer Railway Company right-of-way, being in the Southwest
Quarter of Section 21, Township 30, Range 23, Ramsey County, Minnesota.
Which lies within the following perpetual easement for street grade sloping purposes:
A strip of land 10.00 feet in width over that part of the Minnesota Transfer Railway right-of-way,
in the Southwest Quarter of Section 21, Township 30, Range 23, Ramsey County, Minnesota, the
North and Northeasterly line of said strip of land is contiguous with the South and Southwesterly
line of Blocks 1,4, and 2, Butchers Allotment No.1 of Grounds in Section 21 Town 30N Range
23W Ramsey Co. Minn., according to said plat on file and of record in the office of the County
Recorder, Ramsey County, Minnesota.
Said strip of land is to extend by its full width from the Southerly extension of a line qrawn
parallel with and distant 5.00 feet Westerly of the Easterly line of Lot 8, said Block 1, to the
Southwesterly extension of the Southeasterly line of Lot 23, said Block 2.
.
NOTE: THIS IS NOT A LEGAL DOCUMENT. It is intended only to present information to
prepare the necessary documents for the acquisition of the easements described above by
proceedings in eminent domain or by negotiation.
e
\\C'n....~"T.....'.'....... "........,...'nnr\T\<::....rV\lH\4\fV\. noru:: __~ _____. ....._^ "^^
----.---
.'
Exhibit A
,o"~
;:: EASTERLY 5.00 FEET 0 200
OF LOT 8 , ,
.
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<( 5.00
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a::: 10 11
12
I
MINNESOTA TRANSFER
RAILWAY COMPANY
AH089-WETLANO EASEMENT
EASEME
PROPOSED STREET GRADE
SLOPING EASEMENT 2
,
,
-------.---
. .~:~i,~_ j
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, ;~ _:~_\~:~: '---~'.^:
RfCEIVEO
JUN 03 1998
Certified Public Arrmmtrmt.\ & r;(!IISUllan(~ GrttlfARll6l!ffl1()
72-11 Ohm;;, Lane
Suitt>20{l
\,[illlltCiJIHJ1iS, \'1\ ;').')4."39
May 14, 1998
Members of the City Council
City of Arden Hills, Minnesota
Professional standards require that we provide you with the following information related to our audit
Our Responsibility Under Generallv Accepted Auditing Standards and Government Auditing Standards
As stated in our engagement letter, our responsibility, as described by professional standards, is to plan and perform our audit
to obtain reasonable, but not absolute, assurance that the fmaneial statements are free of material misstatement and are fairly
. presented in accordance with generally accepted accounting principles. Our audit is designed to provide reasonable
assurance of detecting misstatements that, in our professional judgment, would have a material effect on the [mandai
statements taken as a whole. Consequently, our audit will not necessarily detect misstatement less than this materiality level
that might exist due to error, fraudulent [mancial reporting or misappropriation of assets.
As part of our audit, we considered the internal control of the City. Such considerations were solely for the purpose of
determining our audit procedures and not to provide any assurance concerning such internal control. As part of obtaining
reasonable assurance about whether the financial statements are free of material misstatement, we performed tests of
compliance with certain provisions of lawsl regulations, contracts and grants. However, the objective of our tests was not to
provide an opinion on compliance with such provisions.
Accounting Estimates
Accounting estimates are an integral part of the combined financial statements prepared by management and are based on
management's knowledge and experience about past and current events and assumptions about future events. Certain
accounting estimates are particularly sensitive because of their significance to the general purpose financial statements and
because ofthe possibility that future events affecting them may differ significantly from those expected. The most sensitive
estimates affecting the financial statements was depreciation on fixed assets.
Management's estimate of depreciation is based on estimated useful lives ofthe assets. We evaluated the key factors and
assumptions used to develop this estimate in determining that it is reasonable in relation to the financial statements taken as a
whole.
Significant Audit Adjustments
For purposes of this letter, professional standards define a significant audit adjustment as a proposed correction of the general
purpose financial statements that, in our judgment, may not have been detected except through our auditing procedures. We
proposed no material audit adjustments.
.
612.835.9090 . Fax ()12.R.):).:~2(j1
~ City of Arden Hills
~~f1
May 14, 1998
. Page Two
~~~
Disagreements with Management
For purposes of this letter, professional standards define a disagreement with management as a matter, whether or not
resolved to our satisfaction, concerning a financial accounting, reporting or auditing matter that could be significant to the
general purpose financial statements or the auditor's report. We are pleased to report that no such disagreements arose
during the course of OUf audit.
Issues Discussed Prior to Retention of Independent Auditors
We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with
management each year prior to retention as the City's auditors. However, these discussions occurred in the normal course of
our professional relationship and our responses were not a condition to our retention.
Difficulties Encountered in Performing the Audit
We encountered no significant difficulties in dealing with management in performing our audit.
Reportable Conditions
In planning and performing our audit of the general purpose financial statements of the City of Arden Hills for the year
ended December 31, 1997, we considered its internal control in order to determine our auditing procedures for the purpose of
expressing our opinion on the financial statements and not to provide assurance on internal control. However, we noted
certain matters involving internal control and its operation that we consider to be reportable conditions under standards
. established by the American Institute of Certified Public Accountants, Reportable conditions involve maners coming to our
attention relating to significant deficiencies in the design or operation of internal control that, in our judgment, could
adversely affect the City's ability to record, process, summarize and report financial data consistent with the assertions of
management in the fmancial statements.
A material weakness is a reportable condition in which the design or operation of one or more of the internal control
components does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in
relation to the fmancial statements being audited may occur and not be detected within a timely period by employees in the
normal course of performing their assigned functions.
Our consideration of internal control would not necessarily disclose all matters in internal control that might be reportable
conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be a material
weakness, as defined above. However, we noted the following reportable condition that we believe to be a material
weakness.
Segregation of Duties
Our study and evaluation disclosed that because of the limited size of your office staff, your organization has limited
segregation of duties. Good internal control contemplates an adequate segregation of duties so that no one individual
handles a transaction from inception to completion. \Vhile we recognize that your organization is not large enough to
permit an adequate segregation of duties in all respects, it is important, however, that YOll be aware of this condition.
Other Matters
The following are areas that came to our attention during the audit that we feel should be reviewed:
.
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~!~~ City of Arden Hills
W7.~
May 14, 1998
. .~~ Page Three
A C.:"
General Fund
Actual revenue was greater than budget by $295,168. The total variance represents 12% of budget. The two areas with
the greatest variances were property taxes and nonbusiness licenses and permits with variances of $83, 103 and $198,626,
respectively. Expenditures were very close to budget, finishing $2,334 below a budget of$2,26I,337, The large increase
in revenue allowed for more transfers out than what had been budgeted, Total transfers out totaled $440,300, $247,750
more than budget.
Most of the general fund revenue comes from property taxes and property tax credits, They represent 82% of 1997
revenue. This type of revenue is received during the second half of the year. As a result, a reserve for working capital
needs to be established equal to about 35% of planned expenditures and transfers out. The City has excellent reserves for
working eapital from several sources. The amount designated for working capital in the general fund is $547,562. In
addition to the fund balance in the general fund, the City can also draw working capital from one of the several
permanent capital projects funds which total close to $6,000,000.
It is important to maintain an adequate fund balance for the following reasons:
. Expenditures are incurred somewhat evenly throughout the year. However, property tax and state aid revenues are
not received until the second half of the year. An adequate fund balance will provide the cash flow required to
finance the General Fund expenditures.
. The City is vulnerable to legislative actions at the State and Federalleve!. In recent years, the State had adjusted the
local government aid and property tax credit formulas and implemented levy limits. An adequate fund balance will
. provide a temporary buffer against those aid adjustments and levy limits.
. Expenditures not anticipated at the time the annual budget was adopted may need immediate Council action. These
would include capital outlay replacement, lawsuits and other items. An adequate fund balance will provide the
fmancing needed for such expenditures.
. A strong fund balance has assisted the City in determining its bond rating. The City received an AAA rating from
Standard and Poors on its 1998 bond issue,
A summary of the 1997 operations is as follows:
Variance -
Favorable
Budget Actual (Unfavorab]e)
Revenue $ 2,432,512 $ 2,727,680 $295,]68
Expenditures 2.261.337 2.259.003 2.334
Excess of Revenue Over Expenditures 171.175 468.677 297.502
Other Financing Sources (Uses)
Operating transfers in 21,500 - (21,500)
Operating transfers out (] 92,550) (440.300) (247.750)
Total Other Financing Sources (Uses) (]71.050) (440.300) (269.250 )
Excess of Revenue and Other Financing
Sources Over Expenditures and
Other Uses $ 125 28,377 $ 28,252
. Fund Balance, January 1 540.866
Fund Balance, December 31 $ 569.243
~ City of Arden Hills
~~'~~ May 14,1998
. '~~ Page Four
l f ~
A further detailed comparison of revenue and expenditures both graphically and as a table are as follows:
Percent Increase
of (Decrease)
Revenue Source 1997 Total 1996 From 1996
Property Taxes $ 1,859,353 68.17% $ 1,941,053 $ (81,700)
Licenses and Penn its 384,876 14.11 303,978 80,898
Intergovernmental 318,723 11.68 310,665 8,058
Charges for Services 39,028 1.43 38,775 253
Fines and Forfeitures 28,994 1.06 24,]06 4,888
Other 96,706 3.55 85,036 11,670
Transfers in - 1.000 11.000)
Total Revenue and Transfers $ 2,727,680 100.00% $ 2,704,613 $ 23,067
1997 Revenue
. Taxes
68.t7%
Other
3.55%
Fines
1.06%
Charges
1.43%
Licenses and Pcmlits
11.68% Intergovernmental
14.11%
Percent Increase
of (Decrease)
Programs 1997 Tota] 1996 From 1996
General Government $ 537,285 19.91% $ 476,532 $ 60,753
Public Safety 950,019 35,19 949,994 25
Public Works 374,404 13.87 311,013 63,391
Culture and Recreation 249,674 9.25 232,109 17,565
Capital Outlay 147,621 5.47 152,452 (4,831 )
. Transfers out 440.300 16.31 528,750 188.450)
Total Revenue and Transfers $ 2,699.303 100.00% $ 2.650,850 $ 48.453
rY'?~'fF7J
~r'~ City of Arden Hills
~i~ May 14, 1998
. Page Five
:.i .C ,'!
1997 Expenditures
Transfers out
Culture and recreation 16.31% Capital outlay
5.47%
9.25%
General Government
19.9J%
Public Works
13.87%
Public Safety
35.19%
.. Special Revenue Funds
Community Services
This fund balance increased S75,126 and was $250,242 at year end. This fund will provide for various needs in the
community as determined by the Council.
Park Fund
This fund had expenditures of $64,058 and revenue of $92,571. The result was an increase in fund balance of
$28,513 and the December 31 balance was $465,011. This fund is used to finance park improvements,
Cable TV Fund
The fund balance increased S23,801 and was $189,076 at year end. The fund balance is expected to be used for
cable equipment at a new city hall.
Insurance Deductible
This fund exists to pay deductible costs on insurance claims. The revenue will come from insurance dividends
received from the League of Minnesota Cities Insurance Trust. The year end fund balance was $56,971.
Economic Develooment Authoritv
The Economic Development Authority had activity for the first time in 1997 which will account for tax increments
received and projects within the TIF district. The Development/Redevelopment TIF Capital Projects Fund was
closed into this fund in 1997. The Cardiac Pacemakers, Inc. forgivable loan of $300,000 is also recorded here and
will be written off as the terms of the loan are met.
.
m City of Arden Hills
k~Z~ May ]4,1998
. j~~~ Page Six
Debt Service Funds
The fInal payment of the G.O, Improvement Bonds of 1977 which were refunded in 1985 were fully paid by the escrow
in 1997. This allows the remaining $1,016,107 fund balance to be used for any public purpose.
Capital Projects Funds
Municipal Land and Buildings
This fund will be used to improve existing City buildings or provide for new buildings. The fund balance increased
$322,907 due mainly to a transfer of$300,000 from the general fund. The ending fund balance was $971,904.
Non-Assessable Road Improvements
The fund balance of $1,197,366 at year end exists for the completion of future county road projects such as County
Road I, Highway 96 and County Road D.
Capital Eauipment Sinking
Its purpose will be to accumulate resources to finance major equipment purchases. The activity was a transfer in of
$28,500 and interest of $6,724. The fund balance at December 31 was $127,850.
Fire Equioment Sinkinf!
. The fund balance of$153,392 will be used for equipment replacement.
Permanent Improvement Revolving (PIR) Fund
The fund balance at year end was $4,910,284, of which $485,000 represents the amoupt of the unpaid advance to
the Economic Development Authority. Interest for 1997 was $250,612.
DeveloP/Redevelop TlF
The activity of this fund was moved to the Economic Development Authority fund.
Water and Sewer Enterorise Funds
A further detailed comparison of operations both graphically and as a table are as follows:
Year ended December 31.
Water Fund 1994 1995 1996 1997
Charges for services and other revenue $ 876,828 $ 1,039,193 $ 1,097,037 $ 999,386
Operating expenses before depreciation
on contributed property 647.168 757.496 845,090 845,992
Income from operations $ 229.660 $ 281.697 $ 251.947 $ 153,394
Transfer standby charges to the PIR Fund $ 71.324 $ 72.180 $ 72.699 $ 72.598
.
- ...
~~ City of Arden Hills
~!1!:i
May 14, 1998
. Page Seven
1~~
Water Fund
$1,200,000
$1,000,000
$800,000
$600,000 Ell Revenue
$400,000 . Income from operations
$200,000
$-
1994 1995 1996 1997
The cash balance of the Water Fund is $791,768 and this represents 93% of 1997 operating expenses. The current level
should be adequate to fund operations and meet minor repair needs.
Year Ended December 31,
. Sewer Fund 1994 1995 1996 1997
Charges for services and other revenue $ 994,058 $ 1,104,988 $ 1,042,597 $ 1,147,194
Operating expenses before depreciation
on contributed property 853.281 957.241 946,717 1,046,551
Income from operations $ 140,777 $ 147.747 $ 95,880 $ 100.643
Sewer Fund
$1,200,000
$1,000,000
$800,000
$600,000 il Revenue
$400,000 . lncome from operations
$200,000
$-
1994 1995 1996 1997
The Sewer Fund has a cash balance of$l ,004,225. This represents a reserve almost equal to one year of expenses based
on 1997 levels. This should be adequate for operations.
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May 14, 1998
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Recycling Fund
This fund has a cash balance of $39,203 and retained earnings of $39,559 at year end.
Surface Water Management Fund
This fund has a cash balance of$73,394 and retained earnings of$160,870 at year end.
Other Matters
Year 2000 Issue
The Year 2000 Issue results from a computer's inability to process year-date data accurately beyond the year 1999.
Except in recently introduced year 2000 compliant programs, computer programmers consistently have abbreviated dates
by eliminating the first two digits of the year, with the assumption that these two digits would always be 19. Thus
January 1, 1965 became 01101/65. Unless corrected, this shortcut is expected to create widespread problems when the
clock strikes 12:00:01 a.m. on January 1,2000. On that date, some computer programs may recognize the date as
January 1, 1900, and process data inaccurately or stop processing altogether.
The Year 2000 Issue is likely to affect computer applications before January 1,2000, when systems currently attempt to
perform calculations into the year 2000. Furthermore, some software programs use several dates in the year 1999 to
mean something other than the date. Examples of such dates are 01101/99, 09/09/99 and 12/31199. As systems process
information using these dates, they may produce erratic results or stop functioning.
. The Year 2000 Issue presents another challenge, the algorithm used in some computers for calculating leap years is
unable to detect that the year 2000 is a leap year. Therefore, systems that are not year 2000 compliant may not register
the additional day and date calculations may be incorrect.
Most of the City's finance software should already be year 2000 compliant but it is important to review all areas where
date-dependent computer information is needed and correct any deficiencies.
We recommend the City implement verification procedures to test the accuracy of information received from its vendors~
service providers, bankers, customers and other third-party organizations with whom it exchanges date-dependent
information, because these organizations also must become year 2000 compliant. The Board also should satisfy itself that
vendors, service providers, bankers, customers and other third-party organizations will not experience problems relating
to the Year 2000 Issue that could affect the City's operations or cash flow.
* * * * * *
This report is intended solely for the use of management and council. The comments and recommendations in the report are
purely constructive in nature, and should be read in this context.
OUf examination would not necessarily disclose all weaknesses in the system because it was based on selected tests of the
accounting records and related data.
If you have any questions or wish to discuss any of the items contained in this letter, please feel free to contact us at your
convenience. We wish to thank you for the continued opportunity to be of service and for the courtesy and cooperation
extended to us by your staff.
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May 14,1998 ABDO, ABDO, EICK & MEYERS, LLP
Minneapolis Office Certified Public Accountants
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ANNUAL FINANCIAL REPORT
I YEAR ENDED
DECEMBER 31, 1997
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CITY OF ARDEN HILLS, MINNESOTA
I. TABLE OF CONTENTS
DECEMBER 31, 1997
I Page No.
I. INTRODUCTORY SECTION
I Elected and Appointed Officials
II. FINANCIAL SECTION
I Independent Auditor's Report
General Purpose Financial Statements
Combined Balance Sheet - All Fund Types and Account Groups 2-3
I Combined Statement of Revenue, Expenditures and Changes in Fund Balance -
All Governmental Fund Types 4-5
Combined Statement of Revenue, Expenditures and Changes in Fund Balance -
I Budget and Actual - General and Special Revenue Funds 6-7
Combined Statement of Revenue, Expenses and Changes in Retained Earnings -
All Proprietary Fund Types 8
Combined Statement of Cash Flows - All Proprietary Fund Types 9
I Notes to Financial Statements 10 -20
Combining and Individual Fund Statements
General Fund
I Comparative Balance Sheets 2\
Statement of Revenue, Expenditures and Changes in Fund Balance -
Budget and Actual 22 - 26
I . Special Revenue Funds
Combining Balance Sheet 27 - 28
Combining Statement of Revenue, Expenditures and Changes in Fund Balance (Deficit) 29- 30
Capital Projects Funds
I Combining Balance Sheet 31 - 32
Combining Statement of Revenue, Expenditures and Changes in Fund Balance 33 - 34
Enterprise Funds
Combining Balance Sheet 35 - 36
I Combining Statement of Revenue, Expenses and Changes in Retained Earnings 37 - 38
Combining Statement of Cash Flows 39 - 40
Tax Capacity, Tax Levies and Tax Capacity Rates 4\
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III. OTHER REPORTS
I Report on Compliance and on Internal Control Over Financial Reporting Based
on an Audit of Financial Statements Perfonned in Accordance with
Government Auditing Standards 42-43
Independent Auditor's Report on Legal Compliance 44
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. INTRODUCTORY SECTION
CITY OF ARDEN HILLS
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CITY OF ARDEN HILLS, MINNESOTA
I ELECTED AND APPOINTED OFFICIALS
DECEMBER 3 I, ] 997
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I ELECTED
Term of
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December 3 I,
I Mayor: Dennis Probst 1998
Council Members: Dale Hicks 1998
I Susan Keirn 1998
Beverly Aplikowski 2000
I Paul Malone 2000
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I . APPOINTED
I City Administrator Brian Fritsinger
Treasurer T erranee Post
I Attorney Jerome Filla
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I FINANCIAL SECTION
CITY OF ARDEN HILLS
I ARDEN HILLS, MINNESOTA
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YEAR ENDED
I DECEMBER 31, 1997
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I {ATtified Puldic A.ccountant., & C(Jmwlants
7241 Ohms Lane
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Minncapoli'i, M 1\ Ei5439
I INDEPENDENT AUDITOR'S REPORT
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Honorable Mayor and City Council
I City of Arden Hills, Minnesota
We have audited the accompanying general purpose financial statements of the City of Arden Hills, Minnesota, as of and for
I the year ended December 3 I, 1997 as listed in the table of contents. These general purpose financial statements are the
responsibility of the City of Arden Hills, Minnesota's management. Our responsibility is to express an opinion on these
general purpose fmancial statements based on our audit.
I . We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to fmancial
audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those
standards require we plan and perform the audit to obtain reasonable assurance about whether the fmancial statements are
I free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures
in the general purpose financial statements. An audit also includes assessing the accounting principles used and significant
estimates made by management, as well as evaluating the overall general purpose financial statement presentation. We
believe that our audit provides a reasonable basis for our opinion.
I In OUf opinion, the general purpose financial statements referred to above present fairly, in all material respects, the financial
position of the City of Arden Hills, Milll1esota at December 31, 1997 and the results of its operations and cash flows of the
Proprietary Fund Type for the year then ended, in conformity with generally accepted accounting principles.
I In accordance with Government Auditing Standards, we have also issued a report dated May 14, 1998 on our consideration
of the City's internal control over financial reporting and our tests of its compliance with certain provisions of laws,
I regulations, contracts and grants.
Our audit was performed for the purpose of forming an opinion on the general purpose financial statements taken as a whole.
The combining and individual fund fmancial statements listed in the table of contents are presented for the purpose of
I additional analysis and are not a required part of the general purpose financial statements of the City of Arden Hills,
Minnesota. Such information has been subjected to the auditing procedures applied in the audit ofthe general purpose
fmandaI statements and, in our opinion, is fairly stated in all material respects in relation to the general purpose financial
statements taken as a whole.
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I May 14,1997 ABDO, ABDO, EICK & MEYERS, LLP
Minneapolis, Minnesota Certified Public Accountants
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I GENERAL PURPOSE
FINANCIAL STATEMENTS
I CITY OF ARDEN HILLS
ARDEN HILLS, MINNESOTA
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DECEMBER 31,1997
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CITY OF ARDEN HILLS, MINNESOTA .
COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUPS ..
DECEMBER 31, 1997
(With comparative totals for December 3 I, 1996)
Governmental Fund Types .
Special Debt .
General Revenue Service
ASSETS AND OTHER DEBITS
ASSETS
Cash and temporary investments $ 627,717 $ 943,970 $ 1,005,546 .
Receivables
Interest 2,614 9,338 10,561
Taxes 26,025 505 .
Accounts 228 45,657 -
Loans 300,000
Special assessments 42,092 .
Due from other funds
Due from other governments 59,169
Inventory
Prepaid items 11,475 - .
Fixed assets - net - -
OrnER DEBITS
Amount available for compensated absences -
Amount to be provided for compensated absences .
TOTAL ASSETS AND OTHER DEBITS $ 727,228 $ 1,299,470 $ 1,058,199
LIABILITIES, EQUITY AND OTHER CREDITS -.
LIABILITIES
Accounts and contracts payable $ 74,382 $ 30,504 $ - .
Accrued salaries and compensated absences payable 23,105 2,396
Due to other funds 485,000 -
Due to other governments 532 1,499 -
Deferred revenue 59,966 300,000 42,092 .
TOTAL LIABILITIES 157,985 819,399 42,092
EQUITY AND OTHER CREDITS .
Investment in general fixed assets -
Contributed capital -
Retained earnings .
Unreserved -
Fund balance
Reserved 21,681 .
Unreserved
Designated 547,562 - -
Undesignated 480,071 1,016,107
TOTAL EQUITY AND OTHER CREDITS 569,243 480,071 1,016,107 .
TOTAL LIABILITIES, EQUITY .
AND OTHER CREDITS $ 727,228 $ 1,299,470 $ 1,058,199
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I Proprietary Totals
(continued) Fund Types Account Groups (Memorandum Only)
I General General
Capital Fixed Long-tenn
Projects Enterprise Assets Debt 1997 1996
I $ 6,643,557 $ 1,908,590 $ $ - $ 11,129,380 $ 9,644,71 I
270,822 19,897 - 313,232 230,079
I 26,530 20,971
- 536,622 582,507 579,309
300,000
I 578,055 83,637 703,784 837,928
485,000 485,000 325,000
5,000 64,169 64,000
I 2,777 - 2,777 2,663
365 - 11,840 70,576
7,075,658 15,537,824 22,613,482 22,052,036
I - 21,681 21,681 21,681
- 19,058 19,058 11,534
I. $ 7,977,434 $ 9,632,546 $ 15,537,824 $ 40,739 $ 36,273,440 $ 33,860,488
I S 50,077 $ 15,678 S $ $ 170,641 $ 269,69 I
27,188 40,739 93,428 72,688
485,000 325,000
I 110,175 112,206
566,558 81,130 1,049,746 843,367
616,635 234,171 40,739 1,911,021 1,510,746
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15,537,824 - 15,537,824 14,947,713
I - 6,544,144 6,544,144 6,650,155
- 2,854,231 2,854,23 I 2,364,841
I 485,000 - 506,681 346,681
547,562 519,185
I 6,875,799 - 8,371,977 7,521,167
7,360,799 9,398,375 15,537,824 34,362,4 19 32,349,742
I $ 7,977,434 $ 9,632,546 $ 15,537,824 $ 40,739 $ 36,273,440 $ 33,860,488
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CITY OF ARDEN HILLS, MINNESOTA I
COMBINED STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE I
ALL GOVERNMENTAL FUND TYPES
YEAR ENDED DECEMBER 31, 1997 .
(With comparative totals for the year ended December 31, 1996)
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Special Debt
General Revenue Service I
REVENUE
General property taxes $ 1,859,353 $ $
Tax increments 126,356 I
Licenses and permits 384,876
Intergovernmental 318,723 300,000
Charges for services 39,028 126,556 I
Fines and forfeitnres 28,994 - -
Special assessments - 6],756
Interest on investments 18,155 23,538 55,964 I
Miscellaneous 78,551 231,934 -
TOTAL REVENUE 2,727,680 808,384 117,720 I
EXPENDITURES
Current I
General .government 537,285
Pnblic safety 950,0 I 9
Public works 374,404 . I
Culture and recreation 249,674 151,332
Miscellaneous 610,424
Capital outlay 147,621 66,744 I
TOTAL EXPENDITURES 2,259,003 828,500 -
EXCESS (DEFICIENCY) OF REVENUE OVER I
EXPENDITURES 468,677 (20,116) 117,720
OTHER FINANCING SOURCES (USES) I
Operating transfers in - 39,300
Operating transfers out (440,300) (23,000)
TOTAL OTHER FINANCING SOURCES (USES) (440,300) 16,300 I
EXCESS (DEFICIENCY) OF REVENUE AND I
OTHER FINANCING SOURCES OVER EXPENDITURES
AND OTHER FINANCING USES 28,377 (3,816) 117,720
FUND BALANCE, JANUARY I 540,866 807,371 898,387 I
FUND EQUITY TRANSFER OUT (323,484) I
FUND EQUITY TRANSFER IN
FUND BALANCE, DECEMBER 3] $ 569,243 $ 480,071 $ 1,016,1. I
See Notes to Financial Statements.
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I Totals
I Capital (Memorandum Only)
Projects 1997 1996
I $ 2,776 $ 1,862,129 $ 1,941,746
126,356 105,892
- 384,876 303,978
I 618,723 1,320,742
165,584 135,051
28,994 24,106
I 294,983 356,739 356,050
384,086 481,743 394,859
310,485 284,254
I 681,845 4,335,629 4,866,678
I - 537,285 476,532
Ie 950,019 949,994
374,404 311,013
401,006 384,959
- 610,424 26,370
I 281,537 495,902 704,930
281,537 3,369,040 2,853,798
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400,308 966,589 2,012,880
I 496,598 535,898 617,249
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496,598 72,598 72,699
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896,906 1,039,187 2,085,579
I 6,140,409 8,387,033 6,301,454
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323,484 323,484
I . $ 7,360,799 $ 9,426,220 $ 8,387,033
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CITY OF ARDEN HILLS, MINNESOTA
COMBINED STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE I
BUDGET AND ACTUAL
GENERAL, SPECIAL REVENUE AND DEBT SERVICE FUND TYPES .
YEAR ENDED DECEMBER 3 I, 1997 I
General
Variance - I
Favorable
Budget Actual (Unfavorable)
REVENUE
Property taxes $ 1,776,250 $ 1,859,353 $ 83,103 I
Tax increments -
Licenses and pennits ] 86,250 384,876 198,626
Intergovernmental 32],842 318,723 (3,119) I
Charges for services 31,]50 39,028 7,878
Fines and forfeitures 28,200 28,994 794
Special assessments I
Interest on investments 11,000 18, ]55 7,155
Miscellaneous 77,820 78,551 731
TOTAL REVENUE 2,432,512 2,727,680 295, I 68 I
EXPENDITURES
Current I
General government 54 1,490 537,285 4,205
Public safety 942,767 950,019 (7,25_ I
Public works 4 ]2,035 374,404 37,63
Culture and recreation 259,645 249,674 9,97]
Miscellaneous -
Capital outlay 105,400 ]47,621 (42,221) I
TOTAL EXPENDITURES 2,261,337 2,259,003 2,334
EXCESS (DEF]C]ENCY) OF REVENUE I
OVER EXPENDITURES 17],175 468,677 297,502
OTHER FINANCING SOURCES (USES) I
Operating transfers in 21,500 (21,500)
Operating transfers out (192,550) (440,300) (247,750) I
TOTAL OTHER FINANCING SOURCES (USES) (171,050) (440,300) (269,250)
EXCESS (DEF]C]ENCY) OF REVENUE I
AND OrnER FINANCING SOURCES OVER
EXPENDITURES AND OTHER FINANCING USES $ 125 28,377 $ 28,252 I
FUND BALANCE, JANUARY I 540,866
FUND EQUITY TRANSFER IN
FUND BALANCE, DECEMBER 31 $ 569,243 I
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Special Revenue Debt Service
I Variance - Variance -
Favorable Favorable
Budget Actual (Unfavorable) Budget Actual (Unfavorable)
I $ $ $ $ $ $ -
103,600 126,356 22,756
I 300,000 300,000
118,550 126,556 8,006 -
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I 54,000 6],756 7,756
15,500 23,538 8,038 35,000 55,964 20,964
106,000 23] ,934 125,934 -
I 643,650 808,384 164,734 89,000 117,720 28,720
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I 403,280 610,424 (207,144)
73,]65 66,744 6,421
623,4]0 828,500 (205,090) -
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20,240 (20,] 16) (40,356) 89,000 117,720 28,720
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I (31,965) (23,000) 8,965 (700,000) 700,000
16,300 16,300 - (700,000) 700,000
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I $ 36,540 (3,816) $ (40,356) $ (611,000) 117,720 $ 728,720
807,371 898,387
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I $ ],0]6,107
. $ 480,071
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CITY OF ARDEN HILLS, MINNESOTA .
COMBINED STATEMENT OF REVENUE, EXPENSES AND CHANGES IN RETAINED EARNINGS ..
ALL PROPRIETARY FUND TYPES
YEAR ENDED DECEMBER 31,1997
Enterprise .
OPERATING REVENUE .
Charges for services $ 2,178,605
Permit fees 11,054
Recycling grant 19,347 .
Miscellaneous 34,944
Meter deposits, less costs 4,791
SAC administrative fee 6,511 .
TOTAL OPERATING REVENUE 2,255,252
OPERATING EXPENSES .
Personal services 302,447
Supplies 44,065 .
Other services and charges 180,694
Insurance 38,193
Utilities 28,164 .
Purchased services 16,233
Purchased water 487,913
Recycling charges 62,15. .
Sewer charges 591,483
Depreciation 153,831
TOTAL OPERATING EXPENSES ] ,905, 177 .
OPERATING INCOME 350,075 .
NONOPERATING INCOME
Interest on investments 105,902 .
NET INCOME BEFORE OPERATING TRANSFERS 455,977
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OPERATING TRANSFERS OUT (72,598)
NET INCOME 383,379 .
CREDIT ARISING FROM REDISTRIBUTION OF DEPRECIATION .
ON CONTRIBUTED ASSETS 106,011
RETAINED EARNINGS, JANUARY 1 2,364,841 .
RETAINED EARNINGS, DECEMBER 31 $ 2,854,23.
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CITY OF ARDEN HILLS, MINNESOTA
.. COMBINED STATEMENT OF CASH FLOWS
ALL PROPRIETARY FUND TYPES
YEAR ENDED DECEMBER 31, 1997
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Enterprise
. CASH FLOWS FROM OPERA TING ACTIVITIES
Operating income $ 350,075
Adjustments to reconcile operating income to net cash
. provided by operating activities:
Depreciation 153,831
(Increase) decrease in assets:
. Accounts receivable (16,755)
Special assessments receivable (3,236)
Due from other governments (5,000)
. Inventory (114)
Prepaid items 40,952
Increase (decrease) in liabilities:
. Accounts payable (106,195)
Accrued salaries 3,346
Accrued interest payable ]]0,175
Customer deposits payable 2,378
. NET CASH PROVIDED BY OPERATING ACTIVITIES 529,457
. . CASH FLOWS FROM NONCAPIT AL FINANCING ACTIVITIES
Operating transfers to other funds (72,598)
. CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES
Acquisition of fixed assets (125,166)
. CASH FLOWS FROM INVESTING ACTIVITIES
Interest on investments 99,944
. NET INCREASE IN CASH AND CASH EQUlV ALENTS 431,637
CASH AND CASH EQUlV ALENTS, JANUARY] 1,476,953
. CASH AND CASH EQUlV ALENTS, DECEMBER 31 $ 1,908,590
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CITY OF ARDEN HILLS, MINNESOTA .
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 1997 .
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES .
A. Reporting Entity .
Tbe City of Arden Hills operates under tbe "Optional Plan A" form of govell1ment as defined in tbe State of
Minnesota Statutes. Under this plan, the government of the City is directed by a Council composed of an elected .
Mayor and four elected Council Members, Tbe Council exercises legislative autbority and determines all
matters of policy . The Council appoints personnel responsible for the proper administration of all affairs relating
to tbe City. As required by generally accepted accounting principles, tbe financial statements present tbe City
and its component units, entities for wbicb tbe City is considered to be financially accountable, .
Blended component units, altbougb legally separate entities, are, in substance, part oftbe City's operations and
so data from tbese units are combined witb data of the primary govell1ment. The blended component unit has a
December 3 I year end. .
Blended Component Units
The Economic Development Autbority oftbe City was created pursuant to Minnesota Statutes 469.090 through .
469.108 to carry out economic and industrial development and redevelopment consistent with policies
estahlished by the City Council. The EDA activities are blended and reported in a separate Special Revenue
Fund. Separate financial statements are not issued for this component unit. .
B, Measurement Focus, Basis of Accounting and Basis of Presentation
The accounts of the City are organized and operated on the basis of funds and account groups, A fund is an .
independent fiscal and accounting entity with a self-balancing set of accounts. Fund accounting segregates funds
according to their intended purpose and is used to aid management in demonstrating compliance with finance-
related legal and contractual provisions, The minimum number of funds are maintained consistent witb legal
and managerial requirements. Account groups are a reporting device to account for certain assets and liabiliti. .
of the govell1mental funds not recorded directly in those funds.
The City bas tbe following fund types and account groups:
Goverllmelltalfullds are used to account for the City's general government activities. Governmental fund types .
use the flow of current financial resources measurement focus and the modified accrual basis of accounting.
Under the modified accrual basis of accounting, revenues are recognized when susceptible to accrual (Le., when .
they are "measurable and available"). "Measurable" means the amount of the transaction can be determined, and
"available" means collectible within tile current period or soon enougb thereafter to pay liabilities of the current
period. The City considers all revenues available if they are collected within 60 days after year end.
Expenditures are recorded when the related fund liability is incurred, except for unmatured interest on general .
long-term debt which is recognized wben due, and certain compensated absences and claims and judgments
which are recognized when the obligations are expected to be liquidated with expendable available financial
resources.
Property taxes, franchise taxes, licenses, interest and special assessments are susceptible to accrual. Other .
receipts and taxes become measurable and available when cash is received by the government and are
recognized as revenue at that time.
The preparation of general purpose financial statements in conformity with generally accepted accounting .
principles requires management to make estimates and assumptions that affect certain reported amounts and
disclosures. Accordingly, actual results could differ from those estimates. .
Entitlements and shared revenues are recorded at the time of receipt or earlier if the susceptible to accrual criteria
are met. Expenditure driven grants are recognized as revenue when the qualifying expenditures have been
incurred and all other grant requirements have been met. .
Govell1mental funds include the following fund types:
Tbe Generalfund is the City's primary operating fund. It accounts for all financial resources of the City, exc. .
those required to be accounted for in anotber fund.
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CITY OF ARDEN HILLS, MINNESOTA
. NOTES TO FINANCIAL STATEMENTS
DECEMBER 3 I, 1997
.Notel: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED
. The Special Revenue funds account for revenue sources that are legally restricted to expenditures for specified
purposes (not including major capital projects).
. The Deht Service fund accounts for the servicing of general long-term debt not being financed by proprietary
funds.
. The Capital Projects funds account for the acquisition affixed assets or construction of major capital projects
not being financed by proprietary funds.
Proprietary funds are accounted for on the flow of economic resources measurement focus and use the accrual
. basis of accounting. Under this method, revenues are recorded when earned and expenses are recorded at the
time liabilities are incurred. The City applies all applicable FASB pronouncements issued after November 30,
1989 in accounting and reporting for its proprietary operations. Proprietary funds include the following fund
type:
. Enterprisefunds and used to account for those operations that are financed and operated in a manner similar to
private business or where the Council has decided that the determination of revenues earnedl costs incurred
. andlor net income is necessary for management accountability.
Account Groups. The genera/fixed assets account group is used to account for fixed assets not accounted for in
proprietary funds. The general long-term deht account group is used to account for general long-term debt and
. certain other liabilities that are not specific liabilities of proprietary funds,
C. Assets, Liabilities and Equity
I . Deposits and Investments
The City's cash and cash equivalents are considered to be cash on hand, demand deposits and short-term
investments with original maturities of three months or less from the date of acquisition.
. State statutes authorize the City to invest in obligations of the U.S. Treasury, commercial paper, corporate bonds,
repurchase agreements and shares of investment companies registered under the Federal Investment Company
I Act of 1940 and whose only investments are obligations guaranteed by the United States or its agencies.
Investments are stated at lower of cost or amortized cost. Earnings on investments are allocated to the individual
funds based upon the average of month-end cash and investment balances.
. Property Taxes
The Council annually adopts a tax levy and certifies it to the County for collection. The County is responsible
. for collecting all property taxes for the City. These taxes attach an enforceable lien on taxable property within
the City on January I and are payable by the property owners in two installments. The taxes are collected by the
County Auditor _ Treasurer and tax settlements are made to the City during January, June and November each
year.
. Taxes payable on homestead property, as defined by State statutes, are partially reduced by a homestead and
agricultural credit aid. The credit is paid to the City by the State of Minnesota in lieu of taxes levied against
. homestead property. The State remits this credit in two equal installments in July and December each year.
Delinquent taxes receivable include the past six years' uncollected taxes. Delinquent taxes have been offset by a
deferred revenue liability for delinquent taxes not received within 60 days after year end.
.
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CITY OF ARDEN HILLS, MINNESOTA I
NOTES TO FINANCIAL STATEMENTS
DECEMBER 3 I, ] 997 I
Note I: .
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED
Special Assessments I
Special assessments represent the financing for public improvements paid for by benefiting property owners.
These assessments are recorded as receivable upon certification to the County. Special assessments are I
recognized as revenue when they are received in cash or within 60 days after year end. All special assessments
receivable are offset by a deferred revenue liability.
Receivables and Payables I
Transactions between funds that are representative of lending/borrowing arrangements outstanding at the end of
the fiscal year are referred to as either "interfund receivables/payables" (i.e., the current portion of interfund I
loans) or "advances to/from other funds" (I.e., the non-current portion of interfund loans). All other outstanding
balances between funds are reported as "due to/from other funds~~.
Inventories and Prepaid Items/Deferred Charges I
The inventories are stated at the lower of cost or market on the first-in, first-out (FIFO) method.
Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid I
items or deferred charges.
Fixed Assets
Fixed assets used in governmental fund types of the City are recorded in the general fixed assets account group I
at cost or estimated historical cost if purchased or constructed. Donated fixed assets are recorded at their
estimated fair value at the date of donation. Assets in the general fixed assets account group are not depreCiate. I
Interest incurred during construction is not capitalized on general fixed assets.
Public domain (infrastrucrnre) general fixed assets (e.g., roads, bridges, sidewalks and other assets that are
immovable and of value only to the City) are not capitalized. I
The cost of normal maintenance and repairs that do not add to the value of the asset or materially extend assets'
lives are not included in the general fixed assets group or capitalized in the proprietary funds.
Property, plant and equipment in the proprietary funds of the City are recorded at cost. Propelty, plant and I
equipment donated to these proprietary fund type operations are recorded at their estimated fair value at the date
of donation.
Major outlays for capital assets and improvements are capitalized in proprietary funds as projects are I
constructed. Interest incurred during the construction phase of proprietary fund fixed assets is reflected in the
capitalized value of the asset constructed, net of interest earned on the invested proceeds over the same period. I
Property, plant and equipment are depreciated in the proprietary funds of the City using the straight-line method
over the following estimated useful lives:
Estimated I
Assets Useful Lives
Furnimre and equipment 5 - 10 years I
Sewer and collection system 80 years
Water distribution system 100 years
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I
CITY OF ARDEN HILLS, MINNESOTA
I NOTES TO FINANCIAL STATEMENTS
DECEMBER 3 I, 1997
. Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED
I Compensated Absences
Employees with at least ten years of service are entitled to receive one-third of their unused sick leave up to a
I maximum of 800 hours upon termination in addition to any unused vacation and compensatory time.
The accrual of these benefits is recorded as a liability in the enterprise funds and expensed, The liability for the
I governmental funds is recorded in the generallong-terrn debt account group and recorded as an expenditures
when paid,
Long-term Obligations
I The City reports long-term debt of goverumental funds at face value in the general long-term debt account
group, Long-term debt and other obligations financed by proprietary funds are reported as liabilities in the
appropriate funds.
I For governmental fund types, bond premiums and discounts, as well as issuance costs, are recognized during the
current period. Bond proceeds are reponed as an other financing source net of the applicable premium or
discount. Issuance costs, other than those withheld from the actual net proceeds received, are reported as debt
I service expenditures. For proprietary fund types) bond premiums and discounts, as well as issuance costs, are
deferred and amortized over the life of the bonds using the straight-line method. Discounts and issuance costs
are reported as deferred charges.
I Fund Equity
Reservations of fund balance represent amounts that are not appropriable or are legally segregated for a specific
I . purpose. Reservations of retained earuings are limited to outside third-party restrictions. Designations of fund
balance represent tentative management plans that are subject to change. The proprietary fund's contributed
capital represents equity acquired through capital grants and capital contributions from developers, customers or
other funds.
I Memorandum Only - Total Columns
I Total columns on the general purpose fmancial statements are captioned as "memorandum only" because they
do not represent consolidated fInancial information and are presented only to facilitate financial analysis. The
columns do not present information that reflects financial position, results of operations or cash flows in
accordance with generally accepted accounting principles. Interfund eliminations have not been made in the
I aggregation oftbis data.
Comparative DatalReclassifications
I Comparative total data for the prior year have been presented in the selected sections of the accompanying
financial statements in order to provide an understanding of changes in the City's financial position and
operations. Also, certain amounts presented in the prior year data have been reclassified in order to be consistent
with the current year's presentation.
I The City has implemented GASB 32 during 1997. This change resulted from amendments made to Interual
Revenue Code (IRe) Section 457 that stated under certain criteria the IRC 457 plan assets were no longer owned
by the City. The effect of the restatement was to eliminate the 1997 and 1996 balances of the Deferred
I Compensation Agency Fund from the general purpose financial statements.
Note 2: STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY
I A. Budgetary Information
. Annual budgets are adopted on a basis consistent with generally accepted accounting principles for all the
I goverumental funds except the capital projects funds, which adopt project length budgets. All annual
appropriations lapse at fiscal year end.
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CITY OF ARDEN HILLS, MINNESOTA I
NOTES TO FINANCIAL STATEMENTS
DECEMBER 3 I, 1997 I
Note 2: STEWARDSHIP, COMPLIANCE AND ACCOUNTA BILlTY - CONTINUED .
In August of each year, all departments of the City submit requests for appropriations to the City Administrator I
so that a budget may be prepared. Before September 15, the proposed budget is presented to the Council for
review. The Council holds public hearings and a final hudget is prepared and adopted in December.
The appropriated budget is prepared by fund, function and department. The City's department beads, with the I
approval of the City Administrator, may make transfers of appropriations within a department. Transfers of
appropriations between departments require the approval of the Council. The legal level of budgetary control is
the fund level. Budgeted amounts are as originally adopted, or as amended by the Council. Budget amendments I
were made during the year within the budget which resulted in no increase in appropriations.
B. Excess of Expenditures over Appropriations
For the year ended December 31, 1997, expenditures exceeded appropriations in the following funds: I
Fund Budget Actual Excess I
Special Revenue Funds
Community Services $ 1.700 $ 2,688 $ 988 I
Recreation Program 142,065 147,644 5,579
Cable TV 18.070 19,398 1,328
Economic Development Authority 376.210 594,596 218,386
The excess expenditure over appropriations were funded by revenue in excess of budget and available fund I
balance.
C. Deficit Fund Equity . I
The following funds had fund equity deficits at December 31,1997:
I
Fund Amount
Special Revenue Fund I
EDA $ 491,724
This deficit will be eliminated with future revenue sources. I
Note 3: DETAILED NOTES ON ACCOUNTS
A. Deposits and Investments I
Cash balances of the City's funds are combined (pooled) and invested to the extent available in various I
investments authorized by Minnesota State Statutes. Each fund's portion of this pool (or pools) is displayed on
the financial statements as "cash and temporary investments". For purposes of identifying the risk of investing
public funds, the balances are categorized as follows:
Deposits I
In accordance with Minnesota Statutes and as authorized by the Council, the City maintains deposits at those
depository banks, all of which are members of the Federal Reserve System. I
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CITY OF ARDEN HILLS, MINNESOTA
I NOTES TO FINANCIAL STATEMENTS
DECEMBER 31,1997
. Note 3: DETAILED NOTES ON ACCOUNTS - CONTINUED
I Minnesota Statutes require that all City deposits be protected by insurance, surety bond or collateral. The market
value of collateral pledged must equal 110% of the deposits not covered by insurance or bonds (140% in the case
of mortgage notes pledged).
I Authorized collateral includes the legal investments described below, as well as certain first mortgage notes, and
certain other State or local government obligations, Minnesota Statutes require that securities pledged as
I collateral be beld in safekeeping by the City or in a financial institution other than that furnishing the collateral.
At year end, the City's carrying amount of deposits was $621,036 and the bank balance was $659,30 I. The
bank balance was covered by federal depository insurance.
I Investments
Investments are categorized into these three categories of credit risk:
I 1. Insured or registered, or securities held by the City or its agent in the City's name.
2. Uninsured and unregistered, with securities held by the counterparty's trust department or agent in the
I City's name.
3. Uninsured and unregistered, with securities held by the counterparty, or by its trust department or agent
I but not in the City's name.
At year endl the City's investment balances were as follows:
I . Category Carrying Market
1 2 3 Amount Value
U.S. Government Securities $ 6388,278 $ $ $ 6,388,278 $ 6,639,987
I Investments not subjected to categorization:
Broker money markets 4.119.741 4.119,741
I Total investments $ 10,508,019 $10,759.728
I A reconciliation of cash and temporary investments as shown on the Combined Balance Sheet for the City
follows:
I Total deposits $ 621,036
Investments 10,508,019
Petty cash 325
I Total cash and temporary investments $ 1 1.129380
B. Loans Receivable
I The City entered into an agreement with Cardiac Pacemakers, Inc. and the Minnesota Department of Trade and
Economic Development (MNDTED). The agreement with the MNDTED is for a $300,000 Minnesota
I Investment Fund Grant that will provide funds for a forgivable loan to Cardiac Pacemakers, Inc. The loan is
deferred over five years through August 12, 2001 at interest of3%. If Cardiac Pacemakers, Inc, meets certain
employment criteria, the loan will be forgiven,
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CITY OF ARDEN HILLS, MINNESOTA I
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31,1997 I
Note 3: DETAILED NOTES ON ACCOUNTS - CONTINUED .
C. Accounts Receivable I
Accounts receivable include amounts billed for services provided before year end, Unbilled utility enterprise
fund receivables are also included for services provided in ] 997. I
D. Due From Other Governments
The amount due from other governments as of December 3], ] 997 in the General Fund is $59,] 69 which will I
come from Ramsey County. The Sewer Enterprise Fund has $5,000 due from the State of Minnesota.
E. Fixed Assets
A summary of changes in general fixed assets for the year ended December 31, ] 997 is as follows: I
Balance Ba]ance I
January I Additions Deletions December 3 I
Land S 829,712 $ $ $ 829,712 I
Buildings and structures 558,595 - 558,595
Furniture, fixtures and office
equipment 234,388 27,525 261,913
Machinery and equipment 860,516 73,241 78,127 855,630 I
Other improvements ]2.464.502 567.472 13.031.974
Tota] $ 14.947.713 $ 668,238 $ 78,1 27 $ 15.537.824 .
I
The following is a summary of proprietary fund type fixed assets at December 31, 1997:
Surface I
Water
Water Sewer Management Total I
Furniture and equipment $ ]23,554 $ 385,505 $ 50,075 $ 559,134
Distributions and collection
system 5,691.462 3,954.713 9.646,1 75 I
Total 5,815,016 4,340,218 50,075 10,205,309
Less accumulated depreciation (] ,246.943) (1.875,028) (7,680) 0,129,651 )
Net $ 4.568,073 $2.465,190 $ 42.395 $ 7,075,658 I
F. Interfund Receivahles and Payables I
The composition of inter fund balances at December 31,1997 are as follows:
Receivable Fund Pavab]e Fund Amount I
Capital Projects Fund Special Revenue Fund
Pennanent Improvement I
Revolving Economic Development Fund $ 485,000
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CITY OF ARDEN HILLS, MINNESOTA
. NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 1997
. Note 3: DETAILED NOTES ON ACCOUNTS - CONTINUED
. G. Deferred Revenue
Deferred revenue at December 31, 1997 is comprised of the following:
. Special Debt Capital
General Revenue Service Proiects Enterorise Total
. Delinquent taxes $ 11,810 $ - $ $ - $ $ 11,810
Special assessments
Delinquent 285 8,273 3,973 12,531
I Deferred 41,807 558,285 77,157 677,249
Other 48.156 300 000 348.156
Total $ 59.966 $ 300.000 $ 42,092 $ 566,558 $ 81,130 $1,049,746
. H. Fund Equity Reservations and Designations
. The components of fund equity are described in Note I. Certain reserves and designations have been made in
the following fund:
Purpose Amount
. Reserved
General Fund Compensated Absences $ 21,681
Capital Project Fund Payment Improvement Redevelopment 485,000
. . Total S 506,681
Designated
. General Fund Working capital $ 547,562
J. Contributed Capital
. The changes in the City's contributed capital accounts of its proprietary funds were as follows:
Sources Water Sewer Total
I Beginning balance, contributed capital $4,267,311 $2,382,844 $6,650,155
. Less depreciation on contributed assets (49,432) (56,579) (106,011 )
Ending balance, contributed capital $4.217,879 $2,326.265 $6,544,144
. Note 4: DEFINED BENEFIT PENSION PLANS - STATEWIDE
A. Plan Description
. All full-time and certain part-time employees of the City of Arden Hills are covered by defined benefit plans
administered by the Public Employees Retirement Association of Minnesota (PERA). PERA administers the
Public Employees Retirement Fund (PERF) and the Public Employees Police and Fire Fund (PEPFF) which are
. cost-sbaring, multiple-employer retirement plans. These plans are established and administered in accordance
with Minnesota Statutes, Chapters 353 and 356.
. PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan members are covered
. by Social Security and Basic Plan members are not. All new members must participate in the Coordinated Plan.
All police officers, firefighters and peace officers who quality for membership by statute are covered by the
PEPFF,
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CITY OF ARDEN HILLS, MINNESOTA I
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, ]997 I
.
Note 4: DEFINED BENEFIT PENSION PLANS - STATEWIDE - CONTINUED
PERA provides retirement benefits as well as disability benefits to members, and benefits to survivors upon I
death of eligible members. Benefits are establisbed by State Stalute and vest after three years of credited service.
The defined retirement benefits are based on a member's highest average salary for any five successive years of
allowable service, age and years of credit at tennination of service. I
Two methods are used to compute benefits for PERF's Coordinated and Basic Plan members. The retiring
member receives the higher of a slep-rate benefit accrual formula (Method I) or a level accrual formula (Method
2). Under Method ], the annuity accrual rate for a Basic Plan member who retires before July], 1997 is 2% of .
average salary for each of the first 10 years of service and 2.5% for each remaining year. The annuity accrual
rate for Basic members who retire on or after July 1, 1997 is 2.2% of average salary for each of the first 10 years
of service and 2.7% for each remaining year. For a Coordinated Plan member ho retires before July 1, 1997, the I
annuity accrual rate is 1 % of average salary for each of the first 10 years and 1.5% for each remaining year. For
Coordinated members \vho retire on or after July 1, J 997, the annuity accrual rates increase by .2% (to 1.2 % of
average salary for each of the first]O years and 1.7% for each remaining year). Under Method 2, the annuity
accrual rate is 2.5% of average salary for Basic Plan members and 1.5% for Coordinated Plan members who .
retire before July 1, 1997. Annuity accrual rates increase 0.2% for members who retire on or after July 1, 1997.
For PEPFF members, the annuity accrual rate is 2.65% for each year of service for members retiring before
July 1, 1997. Effective July I, 1997, the annuity accrual rate is increased to 3,0%. For all PEPFF members and
for PERF members whose annuity is calculated using Method], a full annuity is available when age plus years .
of service equal 90. A reduced retirement annuity is also available to eligible members seeking early retirement.
There are different types of annuities available to members upon retirement. A nomlal annuity is a lifetime
annuity that ceases upon the death of the retiree -- no survivor annuity is payable. There are also various types I
of joint and survivor annuity options available which will reduce the monthly normal annuity amount, because
the annuity is payable over joint lives. Members may also leave their contributions in the fund upon termination
of public service in order to qualify for a deferred annuity at retirement age. Refunds of contributions are . I
available at any time to members who leave public services, but before retirement benefits begin.
The benefit provisions stated in the previous paragraphs of this section are current provisions and apply to active
plan participants. Vested, terminated employees who are entitled to benefits but are not receiving them yet are .
bound by the provisions in effect at the time they last terminated their public service,
PERF issues a publicly available financial report that includes financial statements and required supplementary
information for PERF and PEPFF. That report may be obtained by writing to PERA, 514 St. Peter Street, #200, .
St. Paul, Minnesota, 55102 or by calling (612) 296-7460 or 1-800-652-9026.
B. Funding Policy
J\1innesota Statutes Chapter 353 sets the rates for employer and employee contributions. These statutes are I
established and amended by the state legislature. The City makes annual contributions to the pension plans
equal to the amount required by state statutes. PERF Basic Plan members and Coordinated Plan members are I
required to contribute 8.23% and 4.23%, respectively, of their annual covered salary. PEPFF members are
required to contribute 7.60% of their annual covered salary. The City of Arden Hills is required to contribute the
following percentages of annual covered payroll: 10.73% for Basic Plan PERF members, 4.48% for
Coordinated Plan PERF members, and 11.40% for PEPFF members. The City's contributions to the Public I
Employees Retirement Fund for the years ending December 31, 1997 and 1996 were $33,67] and $28,578,
respectively. The City's contributions were equal to the contractually required contributions for each year as set
by state statutes,
.
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I
CITY OF ARDEN HILLS, MINNESOTA
I NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 1997
. Note 5:
OTHER INFORMA nON
I A. Risk Management
The City is exposed to various risks of loss related to torts; theft of, damage to and destruction of assets; errors
I and omissions; injuries to employees; and natural disasters for which the City carries insurance The City obtains
insurance through participation in the League of Minnesota Cities Insurance Trust (LMCIT) which is a risk
sharing pool with approximately 800 other governmental units, The City pays an annual premium to LMCIT for
its workers compensation and property and casualty insurance. The LMCIT is self sustaining through member
I premiums and will reinsure for claims above a prescribed dollar amount for each insurance event. Settled claims
have not exceeded the City's coverage in any of the past three fiscal years.
I Liabilities are reported when it is probable that a loss has occurred and the amount of the loss can be reasonably
estimated. An excess coverage insurance policy covers individual claims in excess of$l,OOO,OOO. Liabilities, if
any, include an amount for claims that have been incurred but not reported (IBNRs). The City's management is
not aware of any incurred but not reported claims.
I B. Segment Information for Proprietary Funds
The City provides services which are accounted for in the Enterprise Funds. The segment information for these
I Enterprise Funds for the year ended December 3 I, 1997 is as follows:
Surface
Water
I Water Sewer Recycling Management Total
Operating revenue $ 999,386 $ 1,000,408 $ 75,923 $ ] 79,535 $ 2,255,252
I . Depreciation expense 76,]74 70,124 7,533 153,831
Operating income 153,394 100,643 6,222 89,8]6 350,075
Net income before
transfers ] 98,232 156,474 7,878 93,393 455,977
I Operating transfers out (72,598 ) (72,598 )
Acquisition of fixed
assets (75,533 ) (49,633 ) (125,]66)
Net working capital 910,492 ],254,191 39,559 118,475 2,322,717
I Total assets 5,626,496 3,750,227 92,417 ] 63,406 9,632,546
T ota] equ ity 5,478,565 3,719,381 39,559 ]60,870 9,398,375
I c. Water Tower Funding
As of December 31, 1989, the City had incurred expenditures of approximately $843,000 to build a water tower.
I Also, in 1993 the City incurred additional expenditures of $300,775 for the repair of another water tower.
Interim fmancing was provided by the Permanent Improvement Revolving Capital Projects Fund (PIR) for both
projects. It is the intention of the City to provide permanent financing for these projects from the Water
Enterprise Fund. To date, $982,904 has been transferred to the PIR from the Water Fund.
I D. Legal Debt Margin
The City's statutory debt limit is computed as two percent of the taxable market value of property within the
I City. Long-term debt issued and financed partially or entirely by special assessments or the net revenues of
enterprise fund operations is excluded from the debt limit computation. There is no outstanding debt at year end
which is applied against the statutory debt limit.
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CITY OF ARDEN HILLS, MINNESOTA I
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 1997 I
Note 6: SUBSEQUENT EVENTS .
Bonds Issned I
On February 17, 1998, the City authorized the sale of $3, I 00,000 of General Obligation Tax Increment Bonds. They
will be repaid with future tax increment collections. I
Note 7: COMMITMENTS
Ice Arena Financing I
The City, along with three other cities and Ramsey County, entered into an agreement January 1,1997 with the
Minnesota Amateur Sports Commission (MASC) to provide financing of a four sheet ice arena. The agreement
provides for rental income to cover principal, interest and operating expenses. In the case of default, each City will be I
responsible for a specific portion of the debt. Arden Hills' percentage is 15.5% of one of the four sheets and the
amount of the debt will not exceed $9,000,000 for all four sheets in the complex. No expenditures were incurred for
this commitment in 1997.
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.
I COMBINING AND INDIVIDUAL
FUND STATEMENTS
. CITY OF ARDEN HILLS
ARDEN HILLS, MINNESOTA
.
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. YEAR ENDED
DECEMBER 31, 1997
.
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CITY OF ARDEN HILLS, MINNESOTA
GENERAL FUND .-
COMPARATIVE BALANCE SHEETS
DECEMBER 31, 1997 AND 1996
-
1997 1996
ASSETS -
Cash and temporary investments $ 627,717 $ 509,782
Receivables
Interest 2,614 3,319 I
Taxes 26,025 20,971
Accounts 228 14,939
Due from other governments 59,169 64,000 I
Prepaid items 11,475 29,234
TOTAL ASSETS $ 727,228 $ 642,245 I
LIABILITIES AND FUND BALANCE I
LIABILITIES
Accounts payable $ 74,382 $ 51,994
Accrued salaries payable 23,105 13,959 I
Due to other governments 532
Deferred revenue 59,966 35,426
TOTAL LIABILITIES 157,985 101,379 . I
FUND BALANCE I
Reserved for compensated absences 21,681 21,681
Unreserved
Designated for working capital 547,562 519,185 I
TOTAL FUND BALANCE 569,243 540,866
TOTAL LIABILITIES AND FUND BALANCE $ 727,228 $ 642,245 I
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I
CITY OF ARDEN HILLS, MINNESOTA
I. GENERAL FUND
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE-
BUDGET AND ACTUAL
I YEAR ENDED DECEMBER 31, 1997
(With comparative actual amounts for the year ended December 31, 1996)
I 1997 1996
Variance -
Favorable
I Budget Actual (Unfavorable) Actual
REVENUE
General property taxes $ 1,776,250 $ 1,859,353 $ 83,103 $ 1,941,053
I Licenses and permits
Business 44,650 50,333 5,683 46,558
Nonbusiness 14],600 334,543 192,943 257,420
I Total ]86,250 384,876 ] 98,626 303,978
I Intergovernmental revenue
State
Street aid 6],000 58,856 (2,144) 59,573
I Property tax credits 95,683 95,572 (111) 92,572
Fireman's relief aid ] 52,000 145,767 (6,233) 151,564
Other 12,879 18,162 5,283 6,799
I . County
Other 280 366 86 157
I Total 32] ,842 318,723 (3,119) 310,665
Charges for services
I General govenunent 24,050 23,754 (296) 30,086
Public safety 2,650 9,835 7,]85 4,248
Culture and recreation 4,450 5,439 989 4,441
I Total 31,150 39,028 7,878 38,775
I Fines and forfeitures 28,200 28,994 794 24,106
Other
I Interest on investments 11,000 18,155 7,155 20,517
State building code surcharges 6,500 7,494 994 9,755
City building code surcharges 400 695 295 626
I Refunds and reimbursements 8,470 5,454 (3,016) 3,389
Sale of assets 33,000 36,208 3,208 22,091
Building rent 28,700 28,700 - 28,000
I Special assessments 750 (750) 658
. Total 88,820 96,706 7,886 85,036
I
TOTAL REVENUE 2,432,512 2,727,680 295,168 2,703,613
I -22-
CITY OF ARDEN HILLS, MINNESOTA I
GENERAL FUND ..
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE -
BUDGET AND ACTUAL
YEAR ENDED DECEMBER 31,1997
(With comparative actual amounts for the year ended December 3 I, 1996) I
1997 1996
Variance - I
Favorable
Bndget Actual (Unfavorable) Actual
EXPENDITURES .
Current Expenditures
General Government
Mayor and council I
Personal services $ 17,570 $ 17,568 $ 2 $ 17,568
Supplies 1,600 1,721 (121) 1,667
Other services and charges 40,555 42,068 (1,513) 49,380 .
Total 59,725 61,357 (1,632) 68,615
Elections and voter registration .
Personal services - - - 6,982
Supplies 125 532 (407) 2,233 .
Other services and charges - - - 2,395
Total 125 532 (407) 11,610.
.
Administration
Personal services 171,275 180,807 (9,532) 150,510
Supplies 5,965 7,460 (1,495) 6,383 .
Other services and charges 41,310 40,073 1,237 47,205
Total 218,550 228,340 (9,790) 204,098 .
Legal
Other services 59,000 59,348 (348) 19,309 .
Municipal court
Other services and charges - - 38,774 .
Planning and zoning
Personal services 48,155 46,432 1,723 52,399 .
Supplies 1,800 1,708 92 805
Other services and charges 74,050 53,218 20,832 17,875
Total 124,005 101,358 22,647 71,079 .
Bnilding .
Personal services 14,490 16,964 (2,474) 12,279
Supplies 2,500 3,562 (1,062) 2,32_
Other services and changes 32,150 36,956 (4,806)
31,27 .
Total 49,140 57,482 (8,342) 45,882
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CITY OF ARDEN HILLS, MINNESOTA
.. GENERAL FUND
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE-
BUDGET AND ACTUAL
I YEAR ENDED DECEMBER 3 I, 1997
(With comparative actual amounts for the year ended December 3 I, 1996)
. ]997 1996
V ariance ~
Favorable
. Budget Actual (Unfavorable) Actual
EXPENDITURES - CONTINUED
Current Expenditures - Continued
General Government - Continued
I Economic development
Personal services $ 18,975 $ 18,676 $ 299 $ 14,509
Supplies 250 1,415 (1,165) -
. Other services and changes 11,720 8,777 2,943 2,656
Total 30,945 28,868 2,077 17,165
. Total General Government 541,490 537,285 4,205 476,532
. Public Safety
Police and animal conlrol
Supplies - 21
. . Other services and charges 553,897 554,383 (486) 512,559
Total 553,897 554,383 (486) 512,580
. Fire protection
2% Fire Relief aid 152,000 145,767 6,233 151,564
. Other services and charges 161,250 161,000 250 156,848
Total 313,250 306,767 6,483 308,412
I Protective inspection
Personal services 54,840 48,872 5,968 -
Supplies 620 2,019 (1,3 99) 804
. Other services and charges 20,160 37,978 (17,818) 128,198
Total 75,620 88,869 (13,249) 129,002
I Total Public Safety 942,767 950,019 (7,252) 949,994
. Public Works
Streets
Personal services 99,595 97,301 2,294 85,914
I Supplies 32,700 24,018 8,682 33,223
Other services and charges 279,740 253,085 26,655 191,876
I . Total Public Works 412,035 374,404 37,631 311,013
. -24-
CITY OF ARDEN HILLS, MINNESOTA -
GENERAL FUND .-
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE -
BUDGET AND ACTUAL
YEAR ENDED DECEMBER 3 I, 1997
(With comparative actual amounts for the year euded December 3 I, 1996) I
1997 1996
Variance - I
Favorable
Budget Actual (Unfavorable) Actual
EXPENDITURES - CONTINUED I
Current Expenditures - Continued
Culture and Recreation
Summer plaYi,'found program I
Personal services $ 8,075 $ 8,342 $ (267) $ 7,430
Supplies 2,505 3,073 (568) 1,695
Other services and charges 190 189 1 189 I
Total 10,770 11,604 (834) 9,314
Skating rinks I
Personal services 39,400 36,488 2,912 35,259
Supplies 1,775 1,215 560 493 I
Other services and charges 5,250 4,989 261 4,035
Total 46,425 42,692 3,733 39,78_
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Park maintenance
Personal services 150,235 146,991 3,244 137,495
Supplies 28,280 25,690 2,590 21,768 I
Other services and charges 23,935 22,697 1.238 23,745
Total 202,450 195,378 7,072 183,008 I
Total Culture and Recreation 259,645 249.674 9,971 232,109
Total Current Expenditures 2,155,937 2,111,382 44,555 1,969,648 I
Capital Outlay I
General government 13,000 32,702 (19,702) 15,198
Public safety 3,400 - 3,400 -
Public works 75,000 65,229 9,771 92,495 I
Recreation 14,000 49,690 (35,690) 44,759
Total Capital Outlay 105,400 147,621 (42,221) 152,452 I
TOTAL EXPENDITURES 2,259,003 2,334 2,122,100
2,261,337
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CITY OF ARDEN HILLS, MINNESOTA
I. GENERAL FUND
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE-
BUDGET AND ACTUAL
I YEAR ENDED DECEMBER 31, 1997
(With comparative actual amounts for the year ended December 3 I, 1996)
, 1997 1996
V ariance ~
Favorable
I Budget Actual (Unfavorable) Actual
EXCESS (DEFICIENCY) OF REVENUE
OVER EXPENDITURES $ 171,175 $ 468,677 $ 297,502 $ 581,513
, OTHER FINANCING SOURCES (USES)
Operating transfers in 21,500 - (21,500) 1,000
, Operating transfers out (192,550) (440,300) (247,750) (528,550)
TOTAL OTHER FINANCING
SOURCES (USES) (171,050) (440,300) (269,250) (527,550)
, EXCESS (DEFICIENCY) OF REVENUE
AND OTHER FINANCING SOURCES OVER
, EXPENDITURES AND OTHER USES $ 125 28,377 $ 28,252 53,963
,. FUND BALANCE, JANUARY I 540,866 486,903
FUND BALANCE, DECEMBER 31 $ 569,243 $ 540,866
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CITY OF ARDEN HILLS, MINNESOTA ,
SPECIAL REVENUE FUNDS .'
COMBINING BALANCE SHEET
DECEMBER 31, 1997
(With comparative totals for December 31,1996)
,
Community Recreation
Service Program Park ,
ASSETS
Cash and temporary investments $ 236,645 $ 4,170 $ 460,815
Receivables ,
Interest 2,445 4,938
Taxes
Accounts 11,152 ,
Loans -
Prepaid items -
TOTAL ASSETS $ 250,242 $ 4,170 $ 465,753 ,
LIABILITIES AND FUND BALANCE (DEFICIT) ,
LIABILITIES
Accounts payable $ - $ 669 $ 742
Accrued salaries payable 2,164 ,
Due to other funds -
Due to other governments 1,033
Deferred revenue - . I
TOTAL LIABILITIES - 3,866 742
FUND BALANCE (DEFICIT) I
Unreserved
Undesignated 250,242 304 465,011 ,
TOTAL LIABILITIES AND
FUND BALANCE $ 250,242 $ 4,170 $ 465,753 I
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Economic
I Insurance Development Totals
Cable TV TCAAP Deductible Authority 1997 1996
I $ 153,297 $ 10,191 $ 56,699 $ 22,153 $ 943,970 $ 765,997
1,683 272 9,338 7,964
505 505
I 34,505 45,657 44,503
300,000 300,000 -
25
I $ 189,485 $ 10,191 $ 56,971 $ 322,658 $ 1,299,470 $ 81 8,489
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S 266 $ $ $ 28,827 $ 30,504 $ 9,446
I ]43 89 2,396 1,672
485,000 485,000
.. - 466 1,499
300,000 300,000
409 814,382 819,399 ] ],118
.
I 189,076 10,191 56,971 (49],724) 480,071 807,37]
I $ 189,485 $ 10,19] $ 56,971 $ 322,658 $ 1,299,470 $ 8] 8,489
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CITY OF ARDEN HILLS, MINNESOTA
SPECIAL REVENUE FUNDS .'
COMBINING STATEMENT OF REVENUE, EXPENDITURES AND
CHANGES IN FUND BALANCE (DEFICIT)
YEAR ENDED DECEMBER 3 I, 1997
(With comparative totals for the year ended December 3 I, 1996) ,
Community Recreation ,
Services Program Park
REVENUE
Tax increments $ $ $ ,
Intergovernmental - state
Charges for services 102,468 24,088
Park dedication fees ,
Interest on investments 13,205
Miscellaneous 87,609 6,940 68,483
TOTAL REVENUE 100,8]4 109,408 92,571 ,
EXPENDITURES ,
Current
Personal services 78,984
Supplies 16,000 I
Other services and charges 2,688 52,660 1,000
Capital outlay - 63,058
TOTAL EXPENDITURES 2,688 147,644 64,058- I
EXCESS (DEFICIENCY) OF REVENUE OVER ,
EXPENDITURES 98,126 (38,236) 28,513
OTHER FINANCING SOURCES (USES) I
Operating transfers in 39,300
Operating transfers out (23,000)
TOTAL OTHER FINANCING SOURCES I
(USES) (23,000) 39,300
EXCESS (DEFICIENCY) OF REVENUE AND OTHER ,
SOURCES OVER EXPENDITURES AND OTHER USES 75,126 1,064 28,513
FUND BALANCE (DEFICIT), JANUARY I 175,116 (760) 436,498 I
FUND EQUITY TRANSFER IN - -
FUND BALANCE (DEFICIT), DECEMBER 31 $ 250,242 $ 304 $ 465,011 ,
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I Economic
Insurance Development Totals
Cable TV TCAAP Deductible Authority 1997 1996
I $ - $ - $ $ 126,356 $ 126,356 $ -
300,000 300,000
I - 126,556 96,276
- - 18,344
8,694 - 1,639 23,538 44,225
34,505 - 34,397 - 231,934 202,049
I 43,199 36,036 426,356 808,384 360,894
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5,648 2,987 87,619 79,055
. 120 16,120 13,743
9,944 61 55 591,609 658,017 86,422
.e 3,686 66,744 153,046
19,398 61 55 594,596 828,500 332,266
I 23,801 (61) 35,981 (168,240) (20,116) 28,628
. - - 39,300 48,800
- - (23,000) (16,000)
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16,300 32,800
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23,801 (61) 35,981 (168,240) (3,816) 61,428
. 165,275 10,252 20,990 807,371 745,943
I (323,484) (323,484)
$ 189,076 $ 10,191 $ 56,971 $ (491,724) $ 480,071 $ 807,371
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CITY OF ARDEN HILLS, MINNESOTA I
CAPITAL PROJECTS FUNDS .-
COMBINING BALANCE SHEET
DECEMBER 31,1997
(With comparative totals for December 31,1996)
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Municipal NOll-Assessable Capital -
Land and Road Equipment
Buildings Improvements Sinking
ASSETS -
Cash and temporal)' investments $ 974,829 $ 1,184,305 $ 126,721
Receivables
Interest 7,871 13,061 1,129 I
Special assessmeuts
Delinquent - -
Deferred I
Due from oUler fuuds
TOTAL ASSETS $ 982,700 $ 1,197,366 $ 127,850 I
LIABILITIES AND FUND BALANCE
LIABILITIES I
Accounts and contracts payable $ 10,793 $ $
Due to other funds -
Deferred revenne - - -.
TOTAL LIABILITIES 10,793 - - I
FUND BALANCE I
Reserved for intelfund receivable - -
Unreserved
Undesignated 971,907 1,197,366 127,850 I
TOTAL FUND BALANCE 971,907 1,197,366 127,850
TOTAL LIABILITIES AND FUND I
BALANCE $ 982,700 $ 1,197,366 $ 127,850
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. Fire Permanent Develop!
Equipment Improvement Redevelop Tota]s
Sinking Revolving TIF ]997 ]996
I $ ]52,160 $ 4,205,542 $ " $ 6,643,557 $ 6,004,377
I ],232 247,529 " 270,822 ] 96,228
]9,770 " ]9,770 60,676
. 558,285 " 558,285 60],400
485,000 485,000 325,000
. $ ]53,392 $ 5,5]6,126 $ " $ 7,977,434 $ 7,187,68]
. $ $ 39,284 $ " $ 50,077 $ 86,378
" " " - 325,000
.e " 566,558 566,558 635,894
" 605,842 6]6,635 ],047,272
I - 485,000 " 485,000 325,000
I 153,392 4,425,284 6,875,799 5,8]5,409
]53,392 4,910,284 " 7,360,799 6,]40,409
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$ ]53,392 $ 5,5]6,126 $ $ 7,977,434 $ 7,187,68]
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CITY OF ARDEN HILLS, MlNNESOT A
CAPITAL PROJECTS FUNDS _.
COMBINING STATEMENT OF REVENUE, EXPENDITURES AND
CHANGES IN FUND BALANCE
YEAR ENDED DECEMBER 31,1997
(With comparative totals for the year ended December 3 I, 1996) .
Municipal N on-Assessable Capital .
Land and Road Equipment
Buildings Improvements Sinking
REVENUE .
General property taxes $ $ - $
Tax incfeJnents -
Intergovermuental - state .
Street aid -
Special assessments
Interest on investments 43,545 76,521 6,724 .
TOTAL REVENUE 43,545 76,521 6,724
EXPENDITURES .
Other services and charges 20,638
Capital outlay .
Streets and highways 9,436
Miscellaneous
TOTAL EXPENDITURES 20,638 9,436 --I
EXCESS (DEFICIENCY) OF REVENUE OVER .
EXPENDITURES 22,907 67,085 6,724
OTHER FINANCING SOURCES (USES) .
Operating transfers in 300,000 - 28,500
EXCESS (DEFICIENCY) OF REVENUE AND OTHER .
FINANCING SOURCES OVER (UNDER)
EXPENDITURES AND OTHER USES 322,907 67,085 35,224
FUND BALANCE (DEFICIT), JANUARY I 649,000 1,130,281 92,626 .
FUND EQUITY TRANSFER OUT - -
FUND BALANCE, DECEMBER 31 $ 971,907 $ 1,197,366 $ 127,850 .
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I Fire Permanent Develop/
Equipment Improvement Redevelop T olals
I Sinking Revolving TIF 1997 1996
$ $ 2,776 $ $ 2,776 $ 666
- 105,892
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- - - 1,010,077
- 294,983 - 294,983 293,400
I 6,684 250,612 - 384,086 283,451
6,684 548,371 681,845 1,693,486
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- 20,638
. - 251,463 - 260,899 335,726
- - - 63,706
.e - 251,463 - 281,537 399,432
. 6,684 296,908 400,308 1,294,054
. 47,500 120,598 496,598 567,449
. 54,184 417,506 - 896,906 1,861,503
. 99,208 4,492,778 (323,484) 6,140,409 4,278,906
- 323,484 323,484
. $ 153,392 $ 4,910,284 $ $ 7,360,799 $ 6,140,409
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CITY OF ARDEN HILLS, MINNESOTA I
ENTERPRlSE FUNDS I
COMBINING BALANCE SHEET
DECEMBER 31,1997 .
(With comparative totals for December 31, 1996)
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Water Sewer
ASSETS I
CURRENT ASSETS
Cash and temporary investments $ 791,768 $ 1,004,225
Interest receivable 8,426 10,476 I
Accounts receivable 238,896 250,822
Special assessments receivable ]6,338 14,367
Due from other governments - 5,000 I
Inventory 2,777
Prepaids items 218 147
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TOTAL CURRENT ASSETS 1,058,423 1,285,037
FIXED ASSETS I
Furniture and equipment ] 23,554 385,505
Collection and distribution system 5,691,462 3,954,713
TOTAL FIXED ASSETS 5,815,016 4,340,218 I
LESS ACCUMULATED DEPRECIA nON (1,246,943) (1,875,028)
TOTAL FIXED ASSETS, NET 4,568,073 2,465,19. I
TOTAL ASSETS $ 5,626,496 $ 3,750,227 I
LIABILITIES AND FUND EQUITY
LIABILITIES I
Accounts payable $ 9,784 $ 5,894
Accrued salaries and compensated absences payable 13,605 10,585
Due to other governments 110,175 I
Deferred revenue 14,367 14,367
TOTAL LIABILITIES 147,931 30,846
FUND EQUITY I
Contributed capital 4,217,879 2,326,265
Retained earnings I
Unreserved 1,260,686 1,393,116
TOTAL FUND EQUITY 5,478,565 3,719,38] I
TOTAL LIABILITIES AND FUND EQUITY $ 5,626,496 $ 3,750,227
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I Surface
Water Totals
I Recycling Management 1997 1996
$ 39,203 $ 73,394 $ ] ,908,590 $ ],476,953
I 282 713 19,897 13,939
- 46,904 536,622 519,867
52,932 83,637 80,401
I - 5,000
2,777 2,663
365 41.317
I 92,4] 7 ]21,0] ] 2,556,888 2,135,140
I 50,075 559,] 34 509.50 I
9,646,] 75 9,570,642
I 50,075 ] 0,205,309 10,080,]43
(7,680) (3,129,651) (2,975,820)
Ie 42,395 7,075,658 7,104,323
I $ 92,417 $ ]63,406 $ 9,632,546 $ 9,239,463
I $ - $ $ ]5,678 $ 121,873
462 2,536 27,188 23,842
I ] 10,]75
52,396 8],]30 78,752
I 52,858 2,536 234,17] 224,467
I 6,544,144 6,650,]55
39,559 ] 60,870 2,854,23 I 2,364,841
I 39,559 160,870 9,398,375 9,014,996
$ 92,417 $ ] 63,406 $ 9,632,546 $ 9,239,463
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CITY OF ARDEN HILLS, MINNESOTA
ENTERPRISE FUNDS .-
COMBINING STATEMENT OF REVENUE, EXPENSES AND CHANGES IN RETAINED EARNINGS
YEAR ENDED DECEMBER 31, 1997
(With comparative totals for the year ended December 31, 1996)
-
Water Sewer -
OPERATING REVENUE
Charges for services $ 974,803 $ 967,691
Permit fees 10,039 1,015 -
Recycling grant
Miscellaneous 9,753 25,191
Meter deposits, less cost 4,791 -
SAC administration fee 6,511
TOTAL OPERATING REVENUE 999,386 1,000,408 -
OPERATING EXPENSES
Personal services 149,217 119,512 I
Supplies and maintenance 27,586 12,837
Other services and charges 50,763 48,858
Rent 14,350 14,350 I
Insurance 19,019 19,174
Utilities 4,737 23,427
Purchased services 16,233 :. I
Purchased water 487,913
Recycling charges
Sewer charges 59 I ,483 I
Depreciation 76,174 70,124
TOTAL OPERATING EXPENSES 845,992 899,765 I
OPERATING INCOME 153,394 100,643
NONOPERATING INCOME I
Interest on investments 44,838 55,831
NET INCOME BEFORE OPERATING TRANSFERS 198,232 156,474 I
OPERATING TRANSFER OUT (72;598) -
NET INCOME 125,634 156,474 I
CREDIT ARlSING FROM REDlSTRlBUT10N OF I
DEPREClA TION ON CONTRlBUTED ASSETS 49,432 56,579
INCREASE IN RETAINED EARNINGS 175,066 213,053 I
RETAINED EARNINGS, JANUARY 1 1,085,620 1,180,063
RETAINED EARNINGS, DECEMBER 31 $ 1,260,686 $ 1,393,116- I
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I Surface
Water Totals
I Recycling Management ]997 1996
$ 56,576 $ ] 79,535 $ 2,178,605 $ 2,240,372
I ] ],054 7,986
19,347 ]9,347 ]9,127
34,944 79,179
I 4,791 3,055
6,511 34,000
I 75,923 ] 79,535 2,255,252 2,383,719
I 6,969 26,749 302,447 3] 3,086
578 3,064 44,065 36,138
52,373 ]51,994 260,071
I 28,700 28,000
38,193 39,246
- 28,164 6,202
.e - ]6,233 10,720
487,9]3 533,466
62,154 62,154 62,355
I - 591,483 576,200
7,533 ]53,831 154,104
. 69,701 89,7]9 1,905,177 2,0]9,588
6,222 89,816 350,075 364,]3]
. 1,656 3,577 105,902 76,699
I 7,878 93,393 455,977 440,830
I (72,598) (72,699)
7,878 93,393 383,379 368,131
. - 106,0] 1 106,011
. 7,878 93,393 489,390 474,]42
3],68] 67,477 2,364,84 ] 1,890,699
I . $ 39,559 $ 160,870 $ 2,854,231 $ 2,364,841
I -38-
CITY OF ARDEN HILLS, MINNESOTA .
ENTERPRISE FUNDS
COMBINING STATEMENT OF CASH FLOWS ..
'YEAR ENDED DECEMBER 3 I, 1997
(With Comparative tOl2.ls for the year ended December 31, 1996)
.
Water Sewer
CASH FLOWS FROM OPERATING ACTIVITIES .
Operating income $ 153,394 $ 100,643
Adjustments to reconcile operating income to
net cash provided by operating activities: .
Depreciation 76,174 70,124
Gain on sale of fixed assets -
(Increase) decrease in assets: .
Accounts receivable (9,555) (6,059)
Special assessments receivable (5,306) (3,317)
Due from other governments - (5,000) .
Inventory (114)
Prepaid items 20,210 20,742
Increase (decrease) in liabilities: .
Accounts payable (108,944) 2,749
Accrued salaries and compensated absences payable 4,612 (1,345)
Due to other governments 110,175 .
Deferred revenue 3,634 3,633
CASH PROVIDED BY OPERATING ACTIVITIES 244,280 182,17.
I
CASH FLOWS FROM NONCAPIT AL FINANCING ACTIVITIES
Operating transfers to other funds (72,598)
CASH FLOWS FROM CAPITAL AND RELATED FINANCING I
ACTIVITIES
Acquisition of fixed assets (75,533) .
Proceeds from sales of fixcd assets -
NET CASH USED BY CAPITAL AND RELATED .
FINANCING ACTIVITIES (75,533) -
CASH FLOWS FROM INVESTING ACTIVITIES I
Interest on investments 41,722 53,320
INCREASE IN CASH AND CASH EQUIVALENTS 137,871 235,490 .
CASH k'ID CASH EQUlV ALENTS, JANUARY I 653,897 768,735
CASH AND CASH EQUlV ALENTS, DECEMBER 31 $ 791,768 $ 1,004,225 .
NONCASH CAPITAL AND RELATED FINANCING ACTIVITIES
Disposal of fixed assets $ - $ .
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-39- I
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I Surface
Water Totals
I Recycling Management 1997 1996
$ 6,222 $ 89,816 $ 350,075 $ 364,131
. 7,533 153,831 154,104
- (3,866)
. - (1,141) (16,755) (14,734)
5,387 - (3,236) (2,783)
. - - (5,000) 389
- - (114) (58)
- - 40,952 (41,317)
. - - (106,195) 109,253
(30) 109 3,346 5,357
. - 110,175 (100,499)
(4,889) - 2.378 1,135
.. 6,690 96,317 529,457 471,112
. - (72,598) (72,699)
. - (49,633) (125,166) (63,616)
- - 3,866
. - (49,633) (125,166) (59,750)
. 1,374 3,528 99,944 72,183
I 8,064 50,212 431,637 410,846
31,139 23,182 1,476,953 1,066,107
. $ 39,203 $ 73,394 $ 1,908,590 $ 1,476,953
. $ $ - $ $ 8,016
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CITY OF ARDEN HILLS, MINNESOTA I
TAX CAPACITY, TAX LEVIES AND TAX CAPACITY RATES I
(Shown hy year of tax coJlectibility)
.
1997 1996 I
TAX CAPACITY
Real estate $ 11,224,384 $ 11,020,636
Personal property 300,571 283,348 I
TOTAL 11,524,955 11,303,984
FISCAL DISPARITY ADmSTMENT I
Contribution (2,045,561 ) (1,906,913)
Distribution 834,476 794,869 .
ADJUSTED TOTAL $ 10,313,870 $ 10,191,940
TAX LEVIES I
General fund $ 1,829,404 $ 1,794,337
.
TAX CAPACITY RATES
General fund 17.748 17.616 I
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I OTHER REPORTS
CITY OF ARDEN HILLS
I ARDEN HILLS, MINNESOTA
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YEAR ENDED
I DECEMBER 31,1997
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C,ertifierl Public Accounlunls & Cunsultanh I
7241 Ohms Lallf'
SUilt' 2(X1 I
Minneapolis., \1:\ 55439
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL I
OVER FINANCIAL REPORTING BASED ON AN AUDIT OF
FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE I
WITH GOVERNMENT A UDlTlNG STANDARDS
Honorable Mayor and City Council I
City of Arden Hills, Minnesota
We have audited the general purpose financial statements of the City of Arden Hills, Minnesota as of and for the year ended I
December 31, 1997 and have issued our report thereon dated May 14, 1998. We conducted our audit in accordance with
generally accepted auditing standards and the standards applicable to fmancial audits contained in Government Auditing . I
Standards, issued by the Comptroller General of the United States.
Compliance
As part of obtaining reasonable assurance about whether the City~s financial statements are free of material misstatement, we I
perfonned tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with
which could have a direct and material effect on the determination of-fmancial statement amounts. However, providing an
opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an I
opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government
Auditing Standards.
Internal Control Over Financial Reporting I
In planning and perfonning our audit, we considered the City's internal control over financial reporting in order to determine
our auditing procedures for the purpose of expressing our opinion on the fmancial statements and not to provide assurance on I
the internal control over fmandal reporting. However, we noted certain matters involving the internal control over financial
reporting and its operation that we consider to be reportable conditions. Reportable conditions involve matters corning to our
attention relating to significant deficiencies in the design or operation of the internal control over financial reporting that, in
our judgment, could adversely affect the City's ability to record, process, summarize and report financial data consistent with I
the assertions of management in the financial statements.
Our study and evaluation disclosed that because of the limited size of your office staff, your organization has limited
segregation of duties. Good internal control contemplates an adequate segregation of duties so that no one individual handles I
a transaction from inception to completion. \Vhile we recognize that your organization is not large enough to permit an
adequate segregation of duties in all respects, it is important, however, that you be aware of this reportable condition.
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[' \'<<: Page Two
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b.~ty
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A material weakness is a condition in which the design or operation of one or more of the internal control components does
I not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial
statements being audited may occur and not be detected within a timely period by employees in the normal course of
performing their assigned functions. Our consideration of the internal control over financial reporting would not necessarily
I disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily
disclose all reportable conditions that are also considered to be material weaknesses. However, we believe the reportable
condition described above is not a material weakness.
I We also noted other matters involving the internal control over fmancial reporting that we have reported to management of
the City in a separate letter dated May 14, 1998,
This report is intended for the information of the City Council, management and the Office of the State Auditor. However,
I this report is a matter of public record and its distribution is not limited.
I ~ (lM, ~?~
,
May 14, 1998 ABDO, ABDO, E1CK & MEYERS, LLP
Minneapolis, Minnesota Certified Public Accountants
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I Certified Public Accountants & COllSultanl.,
7241 Ohms I ,ant'
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!llinlleapoJis, M\' ::;;)439
I INDEPENDENT AUDITOR'S REPORT ON LEGAL COMPLIANCE
I Honorable Mayor and City Council
City of Arden Hills, Minnesota
I We have audited the general purpose financial statements of the City of Arden Hills, Minnesota as of and for the year ended
I December 31, 1997, and have issued our report thereon dated May 14, 1998.
We conducted our audit in accordance witb generally accepted auditing standards and the provisions of the Minnesota Legal
Comoliance Andit Guide for Local Government promulgated by the Legal Compliance Task Force pursuant to Minnesota
I . Statute Sec. 6.65. Accordingly, the audit included such tests of the accounting records and snch other auditing procedures as
we considered necessary in the circumstances.
The Minnesota Legal Comoliance Audit Guide for Local Government covers five main categories of compliance to be
I tested: contracting and bidding, deposits and investments, conflicts of interest, public indebtedness, claims and
disbursements. Our study included all ofthe listed categories.
The results of our tests indicate that for the items tested, the City complied with the material terms and conditions of
I applicable legal provisions. Further, for the items not tested, based on our audit and the procedures referred to above,
nothing came to our attention to indicate that the City had not complied with such legal provisions.
I This report is intended solely for the use of the City Council, management and the Office of the State Auditor and should not
be nsed for any other purpose. This restriction is not intended to limit the distribution of this report, which is a matter of
public record.
I rlbrk/ flAth, ~~~
May 14, 1998 ABDO, ABDO, EICK & MEYERS, LLP
I Minneapolis, Minnesota Certified Public Acconntants
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612.835.9()C)O . Fax 612.Ki5.3261
.
. CITY OF ARDEN HILLS
MEMORANDUM
DATE: June 4, 1998
TO: Briau Fritsinger, City Administrator
FROM: Dwayne Stafford, Public Works Director ~.
SUBJECT: Highway 96 Plan Recommendation
Back~rollnd
At the May 26, 1998 City Council meeting, Ramsey County Highway Engineer, Jim Tolaas,
presented a preliminary plan for the reconstruction of that portion of Highway 96, between Old
Highway 8, and Highway 10. Following Mr. Tolaas's presentation, City Councilmembers and
attending residents were given the opportunity to comment on the proposed reconstruction. The
Council then asked City staff to review the plan with the City Engineer and provide Council a
recommendation on the acceptability of the plan.
Plan Review
. Having reviewed the most recent preliminary plan for reconstructing the above identified
segment of Highway 96, Staff identified a number of outstanding issues which Ramsey County
should address:
1. Creation of and impacts of constructing a westhound Highway 10 to easthound
Highway 96 traffic movement. This could be quite costly, as the length of a
ramp necessary to make this connection would need to be long enough to provide
for a gradual 20 foot grade change from Highway 10 to the lowered Highway 96
elevation. This additional length would also result in moving a planned sediment
pond in this area. The upside would he an access to churches from westbound
Highway 10 versus forcing all traffic from the south to use Hamline Avenue and
possibly Colleen A venue. Estimated costs for this traffic movement would be
$250,000. City Engineer Greg Brown has received preliminary indications from
MnDOT officials that if the City would require this movement, it would be at the
City's cost.
2. Signalintion of the new intersection/off ramp from Highway 10 to Highway 96
Staff feels traffic counts for this movement would warrant the installation of
traffic signals at this location.
3. Effects on the surrounding area of lowering Highway 96 approximately 20 feet at
the Highway 10 crossing Staff is concerned as to how required grade changes
. will impact the Old Highway 10/Highway 96 intersection relating to the homes
and driveways near Lake Shore Place.
(
HIGHWAY 96 PLAN RECOMMENDA nON PAGE 2 JUNE 4, 1998 .
4. Signalization ofthe new Round Lake Road at Highway 96 intersection There
appeared to be some question at the May 26, 1998 meeting whether or not the
intersection needs to be signalized. With the development occurring within the
Gateway area, it is essential that this intersection be signalized now.
5. Determination of the cost participation hetween Arden Hills and Ramsey County
for land acquisition and construction of the new Round T .ake Road/Highway 96
connection The County has verbally indicated that it will pay for a percentage of
the improvements and acquisition of this area. The City has finally obtained the
appraisal for the property and begun design work on the new intersection.
However, the County has not yet committed to a funding level after these costs
were prepared.
6. Relocation of the pedestrian walking trail currently proposed on the south side of
Highway 96 The County still has not responded to the City's desire to relocate
the trail away from the 1-35W bridge.
7. Determination of the cost participation on the T-15W and Highway lO hridges ~
hetween MnDOT, Ramsey County and local municipalities The City has not
received cost estimates indicating expected costs to the City, if any, for the
construction of these bridges or the necessary ramps and connections.
8. Ramsey COlmty coordinate a meeting with the City of New Brighton, City of
Arden Hills, Ramsey County and MnDOT to review the plan Staff would like to
hear from all parties as to their expectations for the project, including cost
participation.
9. Development of a new schedule for the Project The County has not revised its
schedule for construction. With the Round Lake improvements taking place, it is
imperative that a new schedule be agreed upon and followed.
Recommen dation
City staff and the City engineer recommend approval of Resolution #98-43, "Approving
Preliminary Plan for the Reconstruction of Highway 96 between Old Highway 8 and Highway
10," subject to Ramsey County addressing the nine (9) areas of concern identified above.
.
,
- CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 98-43
A RESOLUTION APPROVING PRELIMINARY PLAN
FOR THE RECONSTRUCTION OF HIGHWAY 96
BETWEEN OLD HIGHWAY 8 AND HIGHWAY 10
WHEREAS, the Ramsey County Department of Public Works has identified that portion of
Highway 96 between Old Highway 8 and Highway 10 for reconstruction to begin as early as
1998; and
WHEREAS, Ramsey County and MnDOT officials presented preliminary plans and options for
the upgrade of Highway 96 to the Arden Hills City Council at their November 10, 1997 and
December 15, 1997 City Council meetings; and
WHEREAS, the Arden Hills City Council directed Consulting Engineer, BRW, Inc. to complete
a traffic study of this area at its January 5, 1998 meeting; and
WHEREAS, the Arden Hills City Council reviewed 'this traffic study at its March 16, 1998
, Council Worksession, and directed City staff to forward this information to Ramsey County for
additional consideration; and
WHEREAS, Ramsey County reviewed the BRW traffic study, and on May 26,1998, provided
the City Council with a revised preliminary plan of the proposed reconstruction; and
WHEREAS, the City Council, City staff and City Engineer have further reviewed this most
recent plan; and
WHEREAS, City staff, upon completion of its review, has found the plan acceptable, subject to
Ramsey County addressing the following items.
1. Creation and impacts of a westbound Highway 10 to eastbound Highway 96
traffic movement;
2. Signalization of the new intersection or off-ramp from Old Highway 10 to
Highway 96;
3. New elevation of Highway 96 and its affects on the immediate area around the
proposed flyover;
4. Signalization of the Round Lake Road and Highway 96 "new" intersection;
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----
,
RESOLUTION NO. 98-43 PAGE TWO JUNE 8, 1998
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5. Formal resolution to the cost participation between Arden Hills and Ramsey
County for land acquisition and construction of the new Round Lake
Road/Highway 96 connection;
6. Relocation of the pedestrian walkway/trail currently proposed on the south side of
Highway 96;
7. Determination of the cost participation on the 1-35W and Highway 10 bridges
between MnDOT, Ramsey County and local municipalities;
8. Ramsey County coordinating a meeting with the City of New Brighton, City of
Arden Hills, Ramsey County and MnDOT to review the plan; and
9. Development of a new schedule for the Project.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills,
Minnesota:
That the preliminary plan for reconstruction ofthe that portion of Highway 96 between
Old Highway 8 and Highway 10 is hereby approved, subject to Ramsey County's further ,
consideration of the items identified above.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 8TH DAY OF JUNE, 1998.
DENNTS PROBST, MAYOR
ATTEST:
BRIAN FRITSINGER, CITY ADMINISTRATOR
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