HomeMy WebLinkAboutCCP 08-31-1998
WI FILE
CITY OF ARDEN HILLS
. 4364 WEST ROUND LAKE ROAD
ARDEN HILLS, MN 55112-5794
AGENDA
CITY COUNCIL MEETING, CITY HALL
MONDAY, AUGUST 31, 1998,6:45 P.M.*
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.*PLEASE NOTE THE CHANGE OF. MEETING TIME {...
THE REGULAR MEETING OF THE
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
HAS BEEN CANCELED
6:45 P.M. 1. Call to Order
e 6:45 P.M. 2. Approval of Meeting Agenda
6:45 P.M, 3. 1999 Budget and Preliminary Levy Discussion
a. Res. #98-53, Clarifying Proposed Sums of Money to be Levied
for Levy Year 1998, Payable in 1999
b. Res. #98-54, Adopting Truth in Taxation Public Hearing Dates
for Proposed 1999 Taxes Payable
7:30 P.M. 4. Public Hearing
a. Ord. #309, Lake Josephine
b, Lake Josephine, Joint Powers Agreement
8:00 P.M. 5. Approval of Minutes
a. August 10, 1998 Regular Council Meeting
b. August 17, 1998 Council Worksession
8:10P.M. 6. Consent Calendar
Those items listed under the Consent Calendar are considered to be routine by the City Council
and will be enacted by one motion under a Consent Calendar format. There will be no separate
discussion of these items, unless a Council member so requests, in which event. the item wil! be
removed from the general order of business and considered separately in its normal sequence on
the agenda.
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PHONE: (612) 633-5676 · FAX (612) 633.7839
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AGENDA - PAGE TWO -
CITY COUNCIL MEETING, CITY HALL
MONDAY, AUGUST 31,1998,7:30 P.M.
a. Claims and Payroll
b. Res. #98-57, Revoking the Special Use Permit for 1200 & 1210
West County Road E
c, Probationary Appointment, Department Secretary, Susan Holmes
d. Purchase ofToro Grounds Master
e, Authorization to Seek Bids on Demolition of 1450 West
Highway 96
8:15P.M. 7. Public Comments
This is an opportunity for citizens to bring to the Council's attention any items not currently on
the agenda. In addressing the Council, please state your name and address for the record, and a
brief summary of the specific item being addressed to the Council. To allow adequate time for
each person wishing to address the Council, we ask that individuals limit their comments to three
(3) minutes. Written documents may be distributed to the Council prior to the meeting, or as
bench copies, to allow a more timely presentation.
8:20 P.M. 8. Unfinished and New Business
a, Planning Cases
I. Case #98-09, City of Arden Hills, Site Plan, 1245
Highway 96 .
2, Case #98-20, Dan and Stacy Kubat, Variances, 3459 Lake
Johanna Blvd.
3. Case #98-21, Ramsey County, Site Plan, Tony Schmidt
Park
4, Case #98- I 7, John McClung, Minor Subdivision, 4326
North Snelling Avenue
b. Res. #98-56, Authorizing a Feasibility Report in the Matter of
the 1999 Street Improvement Project
c. Change Order #3, Fourteenth Street, Lametti & Sons
d. Round Lake Road, Feasibility Report Review
e. Res. #98-55, Reapportionment of Special Assessments, Shepley
Property
10:20 P.M. 9. Administrator Commcnts
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10:30 P,M, 10. Council Comments and CommitteefDepartmcnt Activity Reports
10:45 P.M. 11. Adjourn
The above times may var)' depending upon length of issue discussion.
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September Meetings October Meetings
September 2 Planning Commission 7:30 P.M, October 7 Planning Commission 7:30 P.M.
September 14 Council Meeting 7:30 P.M. October 12 Business Relations 4:00 P.M.
Committee
September 16 Business Development 8:00 A,M,
Com rn ittee October 13* Council Meeting 7:30 P.M.
(*Tuesday - Army Reserve Center)
September 17 Finance Committee 7:30 P.M,
October] 5 Finance Committee 7:30 P.M.
Septem ber 17 Public Safety 7:30 P.M.
Commission October 15 Public Safety 7:30 P.M.
Commission
September 21 Council Worksession 4:45 P.M.
October 19 Council Worksession 4:45 P.M.
September 28 Economic Development 7:00 P.M.
Authority October 21 Business Development 8:00 A.M.
- Committee
September 28 Council Meeting 7:30 P.M.
October 26 Economic Development 7:00 P.M.
September 29 Parks & Recreation 7:00 P,M, Authority
Commission
October 26 Council Meeting 7:30 P.M.
September 30 Newsletter Committee 6:00 P,M,
October 27 Parks & Recreation 6:30 P.M,
PENDING Business Relations 4:00 P,M,
Committee October 28 Newsletter Committee 6:00 P.M.
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. CITY OF ARDEN HILLS
MEMORANDUM
DATE: August 28, 1998
TO: Mayor and City Council
FROM: Brian Fritsinger, City Administrato@)
SUBJECT: Administrator Comments for the August 31, 1998 Council Meeting
*PLEASE NOTE THE CHANGE OF MEETING
THE REGULAR MEETING OF THE
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
HAS BEEN CANCELED
1. 1999 Budget and Preliminary Levy
. The City Council is asked to discuss the various issues related to the 1999 budget and
preliminary levy, Staff has revised the budget based upon feedback provided by the City
Council at its August Worksession, The City Council is required to adopt its preliminary
levy and budget by September 15, 1998.
The Council is asked to specifically adopt Resolutions No. 98-53 and 98-54 related to the
levy and Truth in Taxation public hearing dates. The 1999 budget will be presented for
formal action at the September 14, 1998 City Council meeting.
2. Public Hearing
a. Ord. #309. Lake Jose\lhine
The City Council is asked to adopt Ordinance No. 309 regulating motor boats on
Lake Josephine, This ordinance includes specific language addressing the
regulation of water boats on Lake Josephine. A similar ordinance was adopted by
the City of Roseville on August 10, 1998.
b. Joint Powers A~reement. Lake Josephinc
The City Council is asked to approve the Joint Powers Agreement between the
Cities of Roseville and Arden Hills addressing water surface use on Lake
Josephine, This agreement identifies the terms and conditions for the agreement
. with Roseville, The City of Roseville has adopted and approved this Joint Powers
Agreement.
Administrator Comments for the August 31, 1998 Council Meeting
Page Two .
August 28, 1998
3. Approval of Minutes
The City Council is asked to approve the Minutes of the August 10, 1998 Regular
Council Meeting and the August 17, 1998 Council Worksession.
4. Consent CaIcndar
a. Claims and Payroll
The City Council is asked to approve vendor claims in the amount of
$50 I ,022. I I, and payroll for period most recently ended. The Council should
note payment to T.A. Schifsky & Sons, Inc, in the amount of $212,464.96 for Pay
Estimate #2; to MCES in the amount of$44,71 1.08 for September sewer charges;
Arden Hills Development Corp, in the amount of$28,768.50 for Cottage Villas
Tax Increment Financing Reimbursement; McCombs Frank Roos Associates, Inc.
in the amount of $5,813.50 for Comprehensive Plan work in July; NSP in the
amount of$10,347 for undergrounding of utilities within the Gateway Business
District; and the City of Roseville in the amount of$135,899.I9 for second
quarter water purchases.
b. Res. #98-57. Revoking Special Use Permit. 1200 & 1210 West County Road E
The City Council is asked to adopt Resolution #98-53 revoking the Special Use .
Permit for 1200 and 1210 West County Road E, The City Council previously
approved this action without a formal resolution. The applicant has requested a
formal resolution be approved for filing purposes.
c. Probationary A\lpointment. Department Secretary. Susan Holmes
Thc City Council is asked to approve the six (6) month probationary appointment
of Susan Holmes as Department Secretary.
d. Purchase ofToro Grounds Master
The City Council is asked to approve the purchase ofa Toro Grounds Master in
the amount of$20,887.
e. Authorization to Seek Bids on Demolition of 1450 West Highway 96
The City Council is asked to authorize staff to proceed with a solicitation for
proposals for the demolition of 1450 Wcst Highway 96.
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. Administrator Comments for the August 3 I, 1998 Council Meeting
Page Three
August 28, 1998
5. Unfinished and New Business
a. Planning Cases
1. Case #98-09. City of Arden Hills. Site Plan/SUP. 1245 Highway 96
The Planning Commission recommended approval of the site plan and
SUP for an approximate 15,102 square foot City HalL The approval is
subject to ten (10) conditions. No significant issues were raised by the
Commission or general public. The two most significant comments were
reviewing the entry area aesthetics and safety, and concem about future
expansion opportunities,
2. Case #98-20. Kubat. Variances. 3459 Lake Johanna Blvd.
The Planning Commission recommended approval of the rear and side
yard setback variances,
3. Case #98-21. Site Plan. Ramsey CounQ1 Tony Schmidt Park
The Planning Commission recommended approval of the site plan,
. including parking lot setback variances, subject to conditions,
4. Case #98-17. McClunl;!". 4326 North Snelling Avenue
The Planning Commission recommended approval of the Minor
Subdivision, easement vacation, and variances subject to conditions, The
appIieant has addressed several of these eonditions,
b. Res. #98-56. Authorizing Feasibilitv Report. 1999 Strcet Improvements
The City Council is asked to adopt Resolution #98-56, ordering a Feasibility
Report in the matter of the 1999 Street Improvement Project This action is
primarily related to sealcoating of streets and right-of-way/easement acquisition
for Snelling and Hamline Avenues.
c. Change Ordcr #3. Fourteenth Street. Lametti & Sons
The City Council is asked to approve Change Order #3 in thc amount of $29,650
for Lametti & Sons, Inc. Change Order #3 is related to a retaining wall that
needed to be constructed on Gateway Court, The original plans prepared by
Howard R. Green did not indicate the need for such a wall.
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Administrator Comments for the August 31, 1998 Council Meeting .
Page Four
August 28, 1998
d. Round Lake Road. Feasibilitv Re\)ort Review
The City Council is asked to authorize the City Engineer to perform a review of
the Round Lake Road Feasibility Report, including a verification of design, cost
estimates, and options. The current Feasibility Report was completed by the
City's previous engineer, Howard R, Green, and staff believes that a review by the
current engineer to be appropriate.
e. Rcs. #98-55. Reapportionment of Special Assessments. Sheplev Property
The City Council is asked to adopt Resolution #98-55, Reapportionment of
Special Assessments; Shepley property,
6. Department Report
The City Council will find the department report enclosed for each of the various City
Departments, Activities related to the Administration and Finance Departments include:
a. General Administration
Notices were sent to the press related to the change of hours at City Hall. Staff
solicited proposals and mct with several companies for consideration of a new
copy machine for City Hall. Mr. Post is currently analyzing lease/purchase .
options.
1. Elections
Staff prepared training materials, contacted all election judges, and
arranged and held two training sessions with the election judges. Other
preparations for the Primary clection have included coordination with
Ramsey County, the Secretary of State, ordering of supplies, and meeting
with Bethel staff regarding pre-registration of students. Staff has also
advertised for the filing of candidates and preparation of all ballots and
testing of equipment.
2. City Hall UDdate
a. Old City Hall
Staff prepared a rcquest to solicit bids for the demolition of the
1450 West Highway 96 building. The intent is to combine this
demolition with any of the other demolitions that will be necessary
as part of code enforcement activities, Additional convcrsations
\vere held with the Lake Johanna Volunteer Fire Department
regarding their use of the facility for training prior to demolition.
All utilities to the building have been disconnected.
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. Administrator Comments for the August 31, 1998 Council Meeting
Page Five
August 28, 1998
b, Temporary Citv Hall
Staff obtained additional free furniture from the Minnesota
Teachers Retirement Association to complete the office build out.
Intemet equipment was secured and installed. Additional playback
and recording equipment for the video production and cable access
program was obtained. North Suburban Cable Commission
representatives have not yet installed all of this equipment, so it is
not fully operational.
c. New Citv Hall .
Staff continues to work with the architect on the design plans for
City Hall. The site plan was presented and approved by the
Planning Commission on August 5'h, The project will be presented
to thc City Council on August 31 'I. A revised schedule has been
prepared for the development of construction plans and bidding of
the project. Staff will begin meeting with the National Guard in
September to work on the development of a lease,
. 3. Community Development
Regarding general participation in community development, staff has been
involved in ongoing conversations that involve the code enforcement
process. Other site issues related to Welsh (Phases III and IV),
landscaping and vandalism to the railroad cars have also taken place,
Staff made a presentation to the 1-35W Corridor Coalition regarding Arden
Hills' concerns about funding the Highway 96 project. The Coalition has
agreed to use its funds to help Arden Hills solicit funding opportunities.
a. TCAAP
The City met with Fox 29 officials and responded in writing to the
company that the City did not find the proposed TV tower
acceptable on TCAAP, Staff also made presentations to the Cities
of Shore view, North Oaks and New Brighton regarding the tower
and received their support to oppose the project. Stafffrom
Congressman Vento's Washington, D.C. office indicated support
for the Arden Hills position, and will continue to monitor any
activities with the FCC that may be related to the proposed tower.
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Administrator Comments for the August 3 I, 1998 Council Meeting
Page Six .
August 28, 1998
The City responded to MnDOT regarding a proposed "Park and
Ridc" station near County Road H on the arsenal property. Staff
has also continued meeting with Mr. Fix regarding the list of
pending issues and how these items affect Arden Hills,
b. Property Acauisitions
Negotiations with the Indykiewicz family have continued. To-date,
no agreement has been reached, The City has formalized an offer
and served notice regarding the start of our intent to condemn the
property, Staff hopes to still negotiate an agreement without
proceeding to court,
Preliminary conversations have been held with Bethel College
regarding a potential joint park project on the ten (10) acres ofIand
it owns west of Old Snelling Avenue. The City and Bethel have
been working on site surveys, wetland delineation, traffic analysis,
and soil borings to better analyze the potential of the site, Bethel is
expected to be in attendance at the September 21, 1998 Council
Worksession to discuss the potential project. Should the proposal .
be received positively by the Council, staff would recommend that
the Parks Commission be dirccted to work with Bethel and begin
meeting with neighboring property owners.
4. Community Rcpresentations
As City Administrator, I've attended a variety of meetings representing the
City this past month. Among others, these have included the Ramsey
County Sheriffs Contract Group, TUG, J-35W Corridor Coalition,
MnDOT, Ramsey County, Metro East, North Suburban Cable
Commission, Department of Army, and MCMA.
5. Finance Departmcnt
With the complction of the commercial water meter rcplacement project
this quarter, utility customers were billed for deduct meters (i.e., lawn
sprinklers, cooling towcrs, humidification, etc.) while the water utility has
absorbed the costs ofreplacement domestic meters. The deduct meter
billings totaled approximately $17,500,
Staff has begun thc process of administratively stepping up collection
activities for delinquent utility customers prior to the annual certification.
Currently, seventy-six (76) customers have delinquencies totaling $31,055
(average $408,62). .
. Administrator Comments for the August 3 I, 1998 Council Meeting
Page Seven
August 28, 1998
6. Personnel
Staff completed the review of applications, acquired background checks,
and monitored the hiring process that was conducted by the Community
Development department.
Other personnel issues included the streamlining of hiring procedures, and
completion of documentation related to this process, A new hiring packet
and exit packet has been prepared for employees,
Staff continues to work with Blue Cross Blue Shield and Fortis on billing
problems since we began coverage with these companies.
Staff attended the annual League of Minnesota Cities Clerks' Orientation
Conference. There will be several changes we will attempt to make in the
areas of liquor license, record retention and other areas.
7, Public Works ISafety
. a. Fire Contract
Staff participated in ajoint Special Council meeting with the Cities
of Shoreview and North Oaks regarding the Lake Johanna
Volunteer Fire Department contract and the Joint Powers
Agreement. In addition, staff has been negotiating this contract
with all parties. The City Attorney has been involved in the
negotiations on behalf of Arden Hills/Shoreview, and has
completed all of the paperwork.
b. NSP Meters
Staff met with NSP to discuss new gas and electric meters being
rcplaced in all homes within Arden Hills. This is expected to begin
within the year.
c. Committee Updates
Staff was active in the advertising and interview process for the Planning
Commission vacancy,
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Administrator Comments for the August 3 I, 1998 Council Meeting .
Page Eight
August 28, 1998
Finance Committee
At the August meeting, the Committee discussed three broad issues at length -
the feasibility of a joint maintenance facility; resources devoted to TCAAP
planning; and the BDC planning vision for the Red Fox/Grey Fox corridor. The
Committee will more narrowly discuss joint maintenance facility questions at the
September meeting.
NewsIctter Committee
Staff attended the monthly Newsletter Committee meeting, along with first time
Council Liaison attendee, Gregg Larson, The Committee has requested that the
1999 Budget allow for eleven (11) editions instead of the current ten (10) issues,
BF/sls
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CITY OF ARDEN HILLS
. MEMORANDUM
DATE: August 27, 1998
TO: Brian Fritsinger, City Administrator
FROM: Terrance R. Post, City Accountant @)
SUBJECT: Preliminary Payable 1999 Levy
Background
Staff has been developing, reviewing and summarizing the proposed 1999 budget throughout the
summer. At the outset of this process, Council gave general direction to staff with regard to
communicating project priorities from the spring retreat, headcount implications of such
priorities, and capital plan items.
At this stage in the budget process, it appears that the City will need the maximum levy allowed
($1,923,937) as communicated from the Minnesota State Department of Revenue Property Tax
Division (see enclosed State letter dated August 10, 1998),
As discussed with Council at the August 17, 1998, Worksession, the preliminary 1999 General
. Fund budget needs to utilize 97.5% of the maximum levy (assuming a 2.5% delinquency rate) to
achieve a balanced budget situation.
Historical Levy Information
The City has maintained a relatively consistent levy percentage increase in the last several years.
The following table summarizes recent net levy actions.
Increase
Year Dollars Percent
1994 $150,179 9.94%
1995 82,120 4.94%
1996 51,170 2.94%
1997 35,000 1.95%
1998 35,000 1.91%
1999 (Proposed) 59,617 3.20%
Recommcndation
Staff recommends that Council consider adopting Resolution No. 98-53, "Resolution ClarifYing
Proposed Sums of Money to be Levied for Levy Year 1998: Payable in 1999," at the August 31,
1998 Council meeting.
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MINNESOTA Department of Revenue
Property Tax Division Mail Station 3340 St. Paul, MN 55146-3340
Phone (612) 296-3155 Fax (612) 297-2166
REVISED .
Payable 1999 Overall Levy Limitation Notice August 10, 1998
RECFI\!EO
ARDEN HILLS CITY OF
CLERK ADMINISTRATOR AUG 11 1998
CITY HALL (Irl OF ;',r, ': (l'j HillS
1450 W HIGHWAY 96
ST PAUL, MN 55112
The payable 1999 overall levy limitation for your city is: $ 1,923,937"
The following is a listing of the factors used in determining your city's payable 1999
overall levy limitation, See the enclosed letter for an explanation of these factors and for
additional information concerning your city's overall levy limitation.
I. Adjusted Levy Limit Base for Payable 1998: $ 1,973,259
2. Adjustment for Payable 1997 Market Value of New CII Construction
a, Payable 1996 Total Taxable Market Value: $ 467,465,950
b, Payable 1997 Market Value of New CII Construction: $ 1,292,800
c, Adjustment (1 + Ratio of (b) to (a)): 1.003
3, New Construction Adjusted Payable 1998 Levy Limit Base
(1 x 2c): $ 1,979,179 .
3, Implicit Price Deflator Adjustment (Mar. 98/Mar, 97): 1.018
4, Household Growth Adjustment
a. 1996 Households: 3,016
b, 1997 Households: 3,029
c. Ratio of 1997 to 1996 Households (b/a, but not less than
1.000): 1.004
6. Adjustment for Payable 1998 Market Value of New CII Construction
a. Payable 1997 Total Taxable Market Value: $ 477,258,950
b. Payable 1998 Market Value of New C/I Construction: $ 1,169,520
c. Adjustment (I + Ratio of (b) to (a)): 1.002
7. Adjusted Levy Limit Base for Payable 1999 (3 x 4 x 5c x 6c): $ 2,026,909
8. New Net Tax Capacity-Based Referendum Levies: $
9. 1999 Property Tax Aids
a. 1999 Certified Local Government Aid (LGA): $ 0
b, 1999 Certified Homestead and Agricultural Credit Aid
(I'IACA): $ 90,637
c. 1999 Certified Local Performance Aid (LP A): $ 11,736
d. 1999 Estimated Taconite Aids: $
c. 1999 Certified Existing Low Incomc Housing Aid: $
f. Total (a + b + C + d + e): $ 102,373
10. 1998 Tax Rate Excess Tax Increments: $ 599
11. Payable 1999 Overall Levy Limitation (7 + 8 - 9f - 10): $ 1,923,937 .
* The change in LGA did not affect your overall levy limitation.
An equal opportunity employer 1TrITDD: (612) 215-0069
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CITY OF ARDEN HILLS
RAMSEY COUNTY
. STATE OF MINNESOTA
RESOLUTION NO. 98-53
RESOLUTION CLARIFYING PROPOSED SUMS OF MONEY TO BE LEVIED FOR
LEVY YEAR 1998, PAYABLE IN 1999
BE IT RESOLVED by the Arden Hills City Council that the following proposed sums of money
be levied for levy year 1998, payable in 1999 upon taxable property in said City of Arden Hills
for the following purposes:
LEVY BEFORE LEVY AFTER
HACA/LPA HAC A LPA HACAILP A
General Fund $2,026,310 $ 90,637 $11,736 $1,923,937
. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 31st DAY OF AUGUST, 1998.
DENNIS PROBST, MAYOR
ATTEST:
BRIAN FRITSINGER, CITY ADMINISTRATOR
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CITY OF ARDEN HILLS
. MEMORANDUM
DATE: August 27, 1998
TO: Brinn F,i';ng", Ci., Admin."n"~
FROM: Terrance R. Post, City Accountant
SUBJECT: 1998 Truth in Taxation Dates
In addition to certifying the Preliminary Levy to Ramsey County for proposed taxes payable in
1999, the City is also required to select Truth in Taxation public hearing dates.
The public hearing date selection process has been greatly simplified this year by action taken by
the Legislature in the last session that reserved two dates for cities to schedule hearings. They
are:
Monday, December 7,1998 and Monday, December 14, 1998
Recommendations
Staff would recommend the adoption of Resolution #98-54, adopting the following Truth in
e Taxation hearing dates:
I. Schedule the Initial Hearing on Monday, December 7, 1998 in the Council Chambers at
4364 West Round Lake Road,
2, Schedule the Continuation Hearing (if needed) on Monday, December 14, 1998 in the
Council Chambers at 4364 West Round Lake Road.
3a. Schcdule the Adoption Hearing (assuming a Continuation Hearing is not needed) for
Monday, December 14, 1998 in the Council Chambers at 4364 West Round Lake Road.
3b. Schedule the Adoption Hearing (assuming a Continuation Hearing is needed) for
Monday, December 21, 1998 in the Council Chambers at 4364 West Round Lake Road.
Note that this option would necessitate a Council meeting immediately following the
Council Worksession.
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- Property Records and Revenue
Chris Samuel, Manager, Local Government
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830 Government Center West Fax: 6]2,266.2022 .
50 West Kellogg Boulevard
RAMSEY cou~ St, Paul, MN 55102-1696 RECEIVED 266,2002
August 19, 1998
Mr Terrance Post AUG 2 0 1998
City of Arden Hills mY Of ARDfN HILLS
4364 West Round Lake Road
Arden Hills MN 55112-5794
RE: Truth in Taxation Process for Taxes Payable in 1999
The Truth in Taxation process for Taxes Payable in 1999 has begun. The county auditor is responsible for the
coordination of the selection of the Truth in Taxation dates, which include both the initial and continuation hearing
dates. The dates for the County and Metropolitan Special Districts are set by statute as listed below. Next the
school districts select their dates and then the cities. Following is a list of the dates not available for the city's
initial and continuation (if at all possible) Truth in Taxation hearings:
DISTRICT DAY INITIAL DATE DAY CONTINUATION DATE
Ramsey County Tuesday December 8, 1998 Tuesday December 15,1998
Metro Joint Dist Wednesday December 2, 1998 Wednesday December 9, 1998
ISD #621 Tuesday December 1, 1998 Thursday December 10,1998
ISD #623 Thursday December 10, 1998 Thursday December 17,1998
Minnesota statute S275.065 Subd. 6 (i) requires that hearings and continuations must be held between ,
November 29 and December 20, 1998. The hearings must be held after 5:00 p.m. if scheduled on a day other
than Saturday, No hearings may be held on a Sunday. The continuation hearing, if needed, must be held at leas
five business days but no more than 14 business days after the initial hearing. New this year the Legislature
reserved two dates for cities to schedule hearings. They are:
Monday, December 7,1998 and Monday, December 14,1998
Also, the enclosed forms need to be completed and returned by September 15, 1998. They are as follows:
1) Certification of Proposed Property Tax Levy
2) Hearing Date Certification (as explained above)
3) Certification of Payable 1999 Debt Levy Schedule, This is only if our bond register shows a debt levy
for your district A final Debt Levy Schedule will need to be certified with the final levy in December as
well.
The spreadsheet with the values and other pertinent information used in calculating the tax rate for the Truth in
Taxation statement will be sent as soon as it is available. We apologize for the delay in sending this info'n;nation
and any inconvenience it may cause.
Thank you for your attention. If you have any questions please feel free to call me at 266-2045.
rCCIY .
C }UltJV- 'hu!iJ1'
jianne LaKosky .
Accountant,
Tax Accounting Section
Minnesota's First Home Rule County
printed on reqtled piper with 1 minimum or 10% p(lst-tllnsumer content
w.!~,
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CITY OF ARDEN HILLS
RAMSEY COUNTY
. STATE OF MINNESOTA
RESOLUTION NO, 98-54
RESOLUTION ADOPTING TRUTH IN TAXATION PUBLIC HEARING DATES FOR
PROPOSED 1999 TAXES PAYABLE
BE IT RESOLVED by the Arden Hills City Council that the following Truth In Taxation Public
Hearing dates, time and places for proposed property taxes payable in 1999 be certified to the
Ramsey County Auditor and that notice of the Public Hearings be published in accordance with
Minnesota Statute.
Public Continuation Hearing
Hearing (If Needed) Ado1)tion Hearing
Date: December 7, 1998 December 14,1998 December 21, 1998
Time: 7:30 PM 7:30 PM 7:30 PM
Place: Council Chambers Council Chamhers Council Chambers
(West Door) (West Door) (West Door)
. 4364 W, Round Lake Rd. 4364 W. Round Lake Rd. 4364 W. Round Lake Rd.
Arden Hills, MN Arden Hills, MN Arden Hills. MN
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 31" DAY OF AUGUST, 1998.
DENNIS PROBST, MAYOR
ATTEST:
BRIAN FRITS INGER, CITY ADMINISTRATOR
.
,
CITY OF ARDEN HILLS
. MEMORANDUM
DATE: August 12, 1998
TO: Brian Fritsinger, City Administrator
FROM: Dwayne Stafford, Public Works Director V~
SUBJECT: Lake Josephine Ordinance and Joint Power Agreement
Backeround
The Arden Hills Public Works Director presented the City Council a recommendation at their
July 13, 1998 meeting to hold a Public Hearing in the matter of surface water use on Lake
Josephine. Council agreed with the request but asked that the Hearing not be scheduled
concurrent with the Roseville Public Hearing on this matter. This would allow interested parties
the option of attending either one or both Hearings,
Notices of the Public Hearings for both Cities were posted at the Public Access boat landing on
Lake Josephine, as well as mailed to all property owners, officers ofthe Lake Josephine
Improvement Association, and those residents with easements to the Lake,
. Currently the City has no ordinances for surface water use specific to Lake Josephine.
The State has general rules which apply to all State waters addressing licensing, operator age,
personal flotation devices, careless operation, etc..
On August 10'h, 1998, the Roseville City Council held a Public Hearing on this Matter and
unanimously approved the attached Ordinance, and Joint Powers Agreement, subject to approval
by the Arden Hills City Council and the Minnesota Department of Natural Resources.
Ordinance and Joint Powers ^ereement
The attached Ordinance and Joint Powers Agreement has been provided to Lake Josephine
residents by the Lake Josephine Improvement Association. Those residents have given the
Ordinance and Joint Powers Agreement their unanimous support.
The key points of the Ordinance are as follows:
o Maximum speed limit of 40 mph, 24 hours a day.
o Motor boats and anything towed by motor boats shall operate at a no-wake
speed when operating within 150 feet from shore.
o Motor boats shall travel in a counter-clockwise direction.
o Boaters and those being towed by boats must maintain a safe distance from
other boats, swimmers, docks, etc.
. o Enforcement shall be the responsibility of the Ramsey County Sheriffs Department.
,
Lake Josephine Ordinance
Page 2 .
August 12th, 1998
The complete Ordinance would be posted on a sign at the public access boat landing. Costs of
the sign and future maintenance would be shared by the cities ofRoseville and Arden Hills,
The Joint Powers Agreement basically states that both cities have mutually agreed to and adopted
Ordinances with the same elements, and that:
o Each City will be responsible for notifying the Public of the Ordinance.
o Each City will advise property owners surrounding Lake Josephine ofthe Ordinance.
o Each City shall request the Ramsey County Sheriffs Department to enforce the
Ordinance.
o Neither City will change or amend its Ordinance without consulting with the other.
Further Action
rfCounciI approves Ordinance #309, and the Joint Powers Agreement, Staff will forward those
documents to the Department of Natural Resources for their approval. When this occurs, the
Ordinance will be posted at the Lake Josephine Public Access Boat Landing, Copies will be sent
to property owners on Lake Josephine and the Ordinance will be published in the official Arden
Hills city paper. The Ordinance will then become effective the day following the publication.
Recommendation
Staff Recommends Council approve Ordinance #309 and the Joint Powers Agreement regulating .
surface water use on Lake Josephine, subject to formal approval by the Minnesota Department of
Natural Resources.
.
..
. STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF ARDEN HILLS
ORDINANCE NO. 309
AN ORDINANCE REGULATING MOTORBOATS ON LAKE JOSEPHINE.
The Arden Hills City Council ordains that Article III is hereby added to Chapter 12 of the
Arden Hills City Code to read as follows:
ARTICLE Ill. LAKE JOSEPHINE.
Section 12-33. Purpose, Intent Hnn Application. Portions of Lake Josephine are located within the
City of Arden Hills and within the City of Roseville. The City Councils for the cities of Arden Hills
and Roseville, by adoption of a Joint Powers Agreement, have determined that it is in the public's
interest and in the interests of those people who reside on property adjacent to Lake Josephine to
consistently regulate the surface use of Lake Josephine. The following regulations shall apply to the
surface use of Lake Josephine:
A. The definitions contained in Minnesota Statutes 86B.005 are hereby incorporated as
. a part of this regulation.
B. Motorboat speed on Lake Josephine shall not exceed 40 mph. which speed shall be
in effect 24 hours per day.
e. No person shall operate a motorboat or be towed on water skis or on a similar device
at a greater than slow no wake speed within 150 feet of the shoreline of Lake
Josephine. Launching or landing a skier by the most direct route to open water shall
be exempt from this regulation.
D. Motorboats shall only travel in a counter-clockwise direction except when operating
at a slow-no wake speed.
E. Persons operating a motorboat, and those being towed on water skis or a similar
device shall, at all times, maintain an adequate distance (considering speed and
conditions) from other watercraft, swimmers, swim rafts, and docks, so as to avoid
an accident. When a swimmer is present, motorboats or persons being towed 011 ,
water skis or a similar device, shall not pass between a swim raft and the nearest
shoreline.
.
1
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F. The following parties are exempt from compliance with the above regulations:
1. Authorized resource management, emergency and enforcement personnel .
when acting in the performance of their duties.
2. Parties participating in special events as authorized by the City Council and
the Ramsey County Sheriffs Department pursuant to an approved permit.
G. Primary enforcement of this section shall be the responsibility of the Ramsey County
Sheriffs Department. This, however, shall not preclude enforcement by other
licensed Peace Officers.
Rffective Date. This ordinance shall be effective the day following its publication or on the day
following the publication of an Ordinance Summary approved by the City Council.
Adoption Date. Passed by the City Council of the City of Arden Hills the 31st day of August, 1998.
DENNIS PROBST, MAYOR
ATTEST:
.
BRIAN FRITS INGER, CITY ADMINISTRATOR
Puhlirntion Date. Published on the _ of ,1998.
. .
2 .
.
. JOINT POWERS AGREEMENT
LAKE JOSEPHINE
WATER SURFACE USE
1.0 Parties. This Agreement is made and entered into by and between tbe City of Arden
Hills, a municipal corporation and political subdivision of the State of Minnesota (herein "Arden
Hills") and tbe City of Roseville, a municipal corporation and political subdivision of the State of
Minnesota (herein "Roseville").
2.0 Recitals. Lake Josephine is located within the corporation boundaries of Arden Hills
and Roseville and has a large public access for boats. The waters of Lake Josephine are used
extensively by the public for boating, fishing and other recreational purposes.
Regulation of boating traffic on Lake Josephine is necessary in order to protect the health,
safety and welfare of the residents of Arden Hills and Roseville who reside on properties
surrounding Lake Josephine and of those people who use Lake Josephine for recreational purposes.
By means of this Joint Powers Agreement adopted pursuant to Minn. Stat. 99459.20 and 471.59,
Arden Hills and Roseville will establish guidelines applicable to the adoption of ordinances by each
. City restricting the speed and use of motorboats on Lake Josephine.
3.0 Terms and Conditions. In consideration of the mutual undertakings herein
expressed, Arden Hills and Roseville agree as follows:
A. Each City shall adopt an ordinance which incorporates the following guidelines.
1. Adopts the definitions of Minn. Stat. 986B.005.
2. Motorboat speed on Lake Josephine shall not exceed forty miles per hour (40
mph) which speed limit shall be in effect 24 hours per day.
3. No person shall operate a motorboat or be towed on water skis or a similar
device at greater than a slow no wake speed within 150 feet of shore.
Launching or landing a skier by the most direct route to open water shall be
exempt from this provision.
4. All motorboats shall travel and be operated in a counter-clockwise direction
around Lake Josephine except when operating at a slow-no wake speed.
.
3
5. Persons operating a motorboat, and those being towed on water skis or a
similar device shall, at all times, maintain an adequate distance (considering .
speed and conditions) from other watercraft, swimmers, swim rafts and
docks, so as to avoid an accident. When a swimmer is present, motorboats
or persons being towed on water skis or a similar device, shall not pass
between a swim raft and the nearest shore.
Exemptions. Parties which would be exempt from complying with the terms
of the Ordinance:
a. Authorized resource management emergency and enforcement
personnel, when acting in the performance of their duties, shall be
exempt from the provisions of this ordinance.
b. A temporary exemption from these restrictions for a special event
may be granted upon approval by the City Council and the issuance
of a permit by the Ramsey County Sheriffs Department.
B. Each City shall be responsible for informing the public, posting notification at all
public accesses and marking or buoying areas affected by the ordinance as necessary
to give reasonable notice of the restrictions of the ordinance.
e. Each City shall advise the owners of properties surrounding Lake Josephine who .
reside in the respective City that motorboat speed and use regulations have been
adopted.
D. Each City shall request the appropriate law enforcement agency to enforce the
provisions of such ordinance and will notify the other party when such request is
made.
E. Neither City shall change or amend its ordinance relating to motorboat regulations
and speed limits on Lake Josephine without consultation with the other.
.
4
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. .
, F. This Agreement supersedes all prior agreements between the parties dealing with tbe
subject matter of this Agreement.
Dated tbis _ day of ,1998.
Pursuant to authorization granted CITY OF ARDEN HILLS
by the City Council on the
day of ,19_.
DENNIS PROBST, MAYOR
BRIAN FRITSINGER, CITY ADMINISTRATOR
Pursuant to authorization granted CITY OF ROSEVILLE
. by the City Council on the
day of ,19_.
DANIEL G. WALL, MAYOR
STEVE NORTH, ASSIST ANT CITY MANAGER
MoIllS ERSISHEILA \COUNCIL \ORDINANCIORD309
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5
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MINUTES
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL MEETING
. AUGUST 10, 1998
7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Acting Mayor Paul Malone called to order the
regular City Council meeting at 7:31 p.m.
Present: Acting Mayor Paul Malone, Councilmembers Beverly Aplikowski, Susan
Keim, and Gregg Larson.
Absent: Mayor Denis Probst
Also present were City Administrator, Brian Fritsinger; City Accountant, Terry Post;
Assistant to the City Administrator, Kevin Ringwald; Public Works Director; Dwayne
Stafford; Community Development Director, Cindy Walsh; Consulting Engineer, Greg
Brown; City Attorney, John Miller; and Recording Secretary, Marie Tischer.
ADOPT AGENDA
. Acting Mayor Malone noted the following addition to the agenda: Agenda Item 6C, Pay
Estimate #2, T.A. Schifsky & Sons, Inc., 1998 Street Improvements.
MOTION: Councilmember Aplikowski moved and Councilmember Keim seconded a motion
to adopt the agenda for the August 10, 1998, Regular City Council meeting with
the above addition. The motion carried unanimously (4-0).
APPROVAL OF MINUTES
A. July 20,1998, Council Worksession
B. July 27,1998, Regular Council Meeting
Councilmember Larson referred to the July 20, 1998 Worksession minutes, page 4 and asked that
the last statement of the "discussion" be changed to read as follows: "After discussion regarding
public documents and public opposition; public perception; FAA tower location suggestions;
future development of additional towers; and other options available to the City, it was the
consensus of the Council to rework the City's strategy on this item to indicate lmequivocal
opposition to City support of the tower request."
Acting Mayor Malone asked the Councilmembers for their comments. Councilmember
Aplikowski said she had no strong feelings in the matter. Councilmember Keim said she felt the
change in wording as suggested reflected the conversation at the time.
. Councilmember Keim referred to the July 20, 1998 Worksession minutes, page 2, second
paragraph regarding Indian Oaks Circle. She suggested it be changed to state that the City
DRAFT , A
ARDEN HILLS CITY COUNCIL - AUGUST 10. 1998 2
should file appropriate papers with the County now, rather than when the issues are resolved, so
the title company will have their findings for the plat. .
Acting Mayor Malone referred to the July 27, 1998 Regular meeting minutes, page 5, second
paragraph under Council Comments regarding discussion of the Joint Powers Agreement, and
noted the reference to capital expenditures of$IO,OOO or more per City. He stated it was his
understanding it was $10,000 for the entire department.
Acting Mayor Malone referred to page 5, last paragraph regarding the reference to the Fire
Department and stated it should be reference to the Fire Board.
MOTION: Councilmember Keim moved and Councilmember Aplikowski seconded a motion
to approve the July 20, 1998, Council Worksession and the July 27,1998, Regular
Council Meeting as clarified above. The motion carried unanimously (4-0).
CONSENT CALENDAR
A. Claims and Payroll
B. Appointment of Election Judges, Primary Election, September 15,1998
MOTION: Councilmember Keim moved and Councilmember Aplikowski seconded a motion
to approve the Consent Calendar as listed above and authorize execution of all
necessary documents contained therein. The motion carried unanimously (4-0).
PUBLIC COMMENTS .
Acting Mayor Malone invited those present to come forward and address the Council on any
items not already on the agenda. There were no public comments.
UNFINISHED AND NEW BUSINESS
A. Code Enforcement Cases
1. Resolution #98-51 Authorizing the Commencemcnt of Proceedings under
Minnesota Statutes ~463.15, ET SEQ., Relative to 3171 and 3183 Lexington
Avenue
It was noted the Council is asked to adopt Resolution #98-51, authorizing the commencement of
proceedings relative to 3171 and 3183 Lexington A venue. This would allow the City Attorney
to procure a court date for obtaining a court ruling in the demolition of the properties.
Ms. Cindy Walsh, Community Development Director, said the properties identified above are
unsafe and should be removed. She showed slides of several views of the properties illustrating
their disrepair. Ms. Walsh noted the doors are open, rain water flows inside, and in one location
there is partial collapse to the basement. Ms. Walsh detailed the numbers and timing of contacts
which had been made with the property owner with little or no response. She advised the .
property owner has acknowledged the condition and the need, but has not responded to phone
calls or answered letters and is reluctant to deal with the issue.
DRAFT
ARDEN HILLS CITY COUNCIL - AUGUST 10, 1998 3
Councilmember Aplikowski asked if the owner is responsible for the costs involved. Mr. John
. Miller, City Attorney, said he had been working on tbis matter and the action that is being asked
of the Council at the present time is to take the first step and adopt Resolution #98-51. The next
step in the process would be for the owner to be served a copy of the order. The owner would
then have twenty days in which to answer. If the property owner doesn't answer, he is in default
and at that time, the City can get a court order to demolish the building and assess this cost to the
property owner. Mr. Miller said it was his intention to "fast track" this issue with the circuit
court. If the COlillcil approves the action tonight, it will be filed on August 12. If the owner is
out of town, the property will be posted and the owner can be served by publication.
In terms of collecting the costs of abatement, Mr. Miller said the City can either impose a lien on
the property and collect it as an assessment or by a personal judgment. The cost of a lien would
be about $30,000, however, this decision will not have to be made at this time. Once the
buildings are demolished, the property will become more saleable.
Council member Larson inquired about the last communication with Mr. Anderson (the property
owner). Ms. Walsh reported that she called and left a message but there was no response.
Councilmember Larson also referred to the various vehicles on the property and asked if they
would be removed in the process. Mr. Miller said that at this time the process deals only with the
structure; removal of the cars will be done separately under another part of the City Code.
Councilmember Larson asked about recovery of costs beyond demolition, such as attorney fees.
Mr. Miller said the Statute was broad and allows recovery of other out-of-pocket costs so the
. City can recover all reasonable costs in abating the condition.
Councilmember Larson asked, given the past performance of the property owner, ifit can be
assumed he will move to sell the property, and also, whether it is wise to carry the cost without
knowing what his intentions are. Councilmember Larson asked what was involved in a personal
judgment. Mr. Miller said that would allow the City to execute garnishment proceedings. In a
personal judgment, it becomes a lien on the property so the property can't be sold without
satisfying the judgment. But, the advantage of assessments is that Statute allows collection with
the next installment of real estate taxes. Mr. Miller said he was not sure the property assets were
liquid enough for a personal judgment but a credit check can be done. If the property owner
chooses to answer, he will be allowed 20 days after service to comply.
MOTION: Council member Aplikowski moved and Councilmember Keim seconded a motion
to adopt Resolution #98-51 Authorizing the Commencement of Proceedings under
Minnesota Statutes 9463.15, ET SEQ., Relative to 3171 and 3183 Lexington
Avenue. The motion carried unanimously (4-0).
2. 1369 Forest Lane
It was noted that Steve Nixon had a fire at his residence at 1369 Forest Lane on June 16, 1997.
The Fire Marshall is investigating the possibility of arson as a cause for the fire. The City has
. had numerous conversations with Mr. Nixon in an attempt to get the house rebuilt or demolished.
On October 27, 1997 the City Council adopted Resolution #97 -53 authorizing the
commencement of proceedings under Minnesota Statutes 463.15, ET SEQ. relative to 1369
Forest Lane.
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DRAFT
ARDEN HILLS CITY COUNCIL - AUGUST 10. 1998 4
Ms. Walsh advised that the Council is being asked to reaffirm its position on the demolition of
1369 Forest Lane as the property owner has not met any of the requirements of the court ordered .
Finding, which included all repairs being completed by August 15, 1998. She noted the City
obtained a court date on June 14, 1998. At that time, the Judge established a deadline of August
15, 1998 for all improvements to the home to be completed or the home demolished. Mr. Nixon
has not done any major improvements to the house since the fire and claims he does not have
sufficient funds to do so because his insurance company has not paid off his remaining mortgage.
Acting Mayor Malone asked if the house can be demolished if the fire is under active
investigation for arson. Mr. Miller advised that the Ramsey County Sheriffs Department is
aware of the fact that the City is involved in this process.
Councilmember Aplikowski noted that the owner has until August 15, 1998 to comply and
questioned the impact of the intended action. Mr. Fritsinger explained that this action is merely a
reaffirmation that the Council wishes to proceed.
MOTION: Councilmember Aplikowski moved and Counci1member Keim seconded a motion
to reaffirm the intention of previous Council direction and authorize staff to
proceed with the demolition of the home at 1369 Forest Lane as the property
owner has not met any of the requirements of the court ordered Finding. The
motion carried unanimously (4-0).
B. Resolution #98-52, Authorizing Preparation of a Feasibility Study and the
Preparation of Plans and Specifications for a Portion of West Round Lake Road .
and the West Round Lake Road/Highway 96 Intersection
Mr. Dwayne Stafford, Public Works Director, explained that as part of the development
agreement, the City agreed to improve West Round Lake Road including the West Round Lake
Road and Highway 96 intersection to the south side of the Indykie\vicz property subject to the
granting of all necessary permits and approvals. The Council, on June 9, 1998, approved the
preliminary design for Highway 96 through Arden Hills. This approval allows the City to
proceed with the final design work for the subject area. Staff recommends that the City Council
approve Resolution #98-52 which authorizes the City Engineer to prepare a feasibility study and
prepare plans and specifications for a portion of West Round Lake Road and the West Round
Lake RoadlHighway 96 intersection.
Councilmember Larson asked if this project was behind the timeline. Mr. Stafford said the staff
has been working on property acquisition and have had various meetings with the US Fish and
Wildlife staff and other agencies. Because of this, the project is a little behind schedule, but it is
expected that the City will still meet all requirements related to the December 31, 1998 deadline.
Councilmember Larson inquired about the changes proposed for Highway 96 and if there would
be a boulevard cut to allow a turn onto the frontage road. Mr. Stafford stated there will be an
access to the mobile home park and clarified the location.
Acting Mayor Malone noted this project is subject to acquisition ofthe property and asked what .
will happen if the City cannot acquire the needed property. Mr. Fritsinger stated this was
discussed at the time of the development agreement and that the key is to provide a controlled
ARDEN HILLS CITY COUNCIL - AUGUST 10. 1998 DRAfT 5
access intersection. If the property is not acquired and a signal constructed, the City may need to
. look at another option, including the hiring of traffic control officers to direct traffic during peak
traffic periods.
Councilmember Aplikowski asked if the administrative staff is comfortable that the City will be
able to acquire all the needed property. Mr. Fritsinger explained that conversations continue with
attorneys of the property owners and the City does have eminent domain opportunities to secure
the property within 90 days of notice being given.
Council member Aplikowski asked if the City has set a date deadline. Mr. Fritsinger said there
were no specific deadline dates on the table, but if discussions don't work out the City will have
to consider that.
Mr. Kevin Ringwald, Assistant to the City Administrator, said staff has been waiting, for two
months, for the finalization of the property owner's appraisal. If that is further delayed, given the
deadlines, then it may be necessary to pursue legal remedies.
Councilmember Aplikowski raised a concern about the property prices increasing as the deadline
approaches. Mr. Ringwald agreed that as the time gets shorter the price probably goes up, but
efforts have been directed at working on a mutually agreed basis. However, there is a need now
to move on.
MOTION: Council member Aplikowski moved and Councilmember Keim seconded a motion
. to adopt Resolution #98-52 Authorizing Preparation of a Feasibility Study and the
Preparation of Plans and Specifications for a Portion of West Round Lake Road
and the West Round Lake Road/Highway 96 Intersection. The motion carried
unanimously (4-0).
C. Pay Estimate #2, T.A. Schifsky & Sons, Inc., 1998 Street Improvements
Mr. Dwayne Stafford, Public Works Director, reported the contractor, T.A. Schifsky & Sons,
Inc., has completed the bituminous base course paving on Edgewater Avenue and is currently
finishing driveways on Stowe Avenue. The contractor has also completed the majority of the
granular base on Fairview Avenue and is scheduled to pave Stowe Avenue and construct
concrete curb on Fairview Avenue during the week of August 10. Pay Request #2 includes
payment for items associated with the reconstruction of Edgewater Avenue, Stowe Avenue, and
Fairview Avenue. Mr. Stafford said the job was well done but not completed as fast as was
expected. He recommended approval of Pay Estimate #2 for T.A. Schifsky & Sons, Inc.
Councilmember Keim noted this project has progressed very slowly. Mr. Greg Brown, City
Engineer, agreed there have been problems with this contractor coordinating issues with
subcontractors, so BRW has had to assume some of those duties. Mr. Brown stated he is not
comfortable with how the contractor has managed this project. Also, the Stowe Avenue portion
was worse because of utility disruption which started a month before the project and resulted in
. the highest residential impact. Mr. Brown noted the City is holding some of the mobilization
money due to the concern with the contractor's management of this project.
DRAFT
ARDEN HILLS CITY COUNCIL - AUGUST 10, 1998 6
Councilmember Larson inquired regarding the mobilization funds which were withheld. Mr.
Brown explained that the contractor was to be paid $30,000 for mobilization, has received only .
about $5,000. Typically, payment of the mobilization money is part of Pay Estimate #1 but the
City withheld that. In addition, the original completion date is coming up shortly. Mr. Brown
eXplained that so far with interim completion dates, the contractor was late by ten or more days
on all segments except for Edgewater Avenue. The final completion date is a week from this
Friday. The City could get liquidated damages of$500 per day if the project is not completed by
this date. However, a damage claim would require legal action.
Council member Larson asked if there was some other way to capture the contractor's attention in
paying this request, and if it is possible to further withhold payment. Mr. Brown said this could
be done, but the City only paid about $5,000 of the $30,000 mobilization which would normally
have been 100% paid with Pay Estimate #1.
Mr. Fritsinger advised that the Council has, in the past, withheld payment above and beyond the
typical retainage. However, the City Attorney has expressed concern about the legal ability to do
that for an extended period of time and indicated the City cannot arbitrarily withhold funds.
Councilmember Aplikowski suggested the Councilmembers remember this when considering the
next contract award. She stated Mr. Schifsky should be informed ofthe Council's concern either
by a letter or verbal comment.
MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a
motion to approve Pay Estimate #2 to T.A. Schifsky & Sons, Inc. for 1998 Street .
Improvements in the amount of$212,464.96 subject to a 5% retainage. The
motion carried unanimously (4-0).
ADMINISTRATOR COMMENTS
Mr. Fritsinger advised the Council that Mr. Post and Mr. Stafford visited the maintenance facility
that the City of Hutchinson shares with the State and County. This was a fact finding effort
related to the financing agreements and operations. He advised that some good information was
reccived which will be helpful for the Finance Committee.
Mr. Fritsinger said the Planning Commission approved the site plan and Special Use Permit for
the proposed City Hall. The Commission's discussion centered on the sizc of the facility and
whether it was large enough for future expansion and the size and use for the community room.
Other key areas with the entry area into the facility, the roof slope down to the entrance, and
concern about ice and snow accumulation. The architects will be looking at these concerns and
staff will meet with them next week. A further report will be made at the August 31, 1998,
Council meeting.
Mr. Fritsinger raised the issue of the need for a larger capacity copy machine for the
administrative offices since current machines are not adequate for the number of copies being
made and there have been many breakdowns. Mr. Fritsinger reported on the number of machines .
which have becn viewed and the proposal from Xerox for a copier that is quicker and offers more
time-saving advanced features. However, $10,000 had been budgeted for a new copier and the
. UKAr' I
ARDEN HILLS CITY COUNCIL - AUGUST 10. 1998 7
actual cost will be $24,000 to $27,000. This copier could also be leased on a three-year basis for
e $1,200 a month.
Councilmember Aplikowski asked ifit would be necessary to have two machines. Mr. Fritsinger
said the model being considered has programing to allow a project to be interrupted and then
resumed. For this reason, one copier should be enough for now and another smaller copier may
be considered in the future.
COUNCIL COMMENTS
Councilmember Keim announced that she would not be able to attend the August 17th
Worksession or the August 31" Council meeting.
Councilmember Aplikowski noted the Mission Statement is still missing the word "the" as
discussed previously. Mr. Fritsinger stated this is being taken care of.
Councilmember Larson extended a kind word to Councilmember Aplikowski for attending the
recent Newsletter Committee meeting with him. He reported the Committee will be
recommending eleven newsletter issues for 1999.
Councilmember Larson noted the installation of "No Parking" signs at the Hamline/Snelling
intersection has eliminated the problem with it being used as a car lot.
. Acting Mayor Malone asked why the panel antennas are still on the water tower. Mr. Ringwald
explained they will be removed in a very short time.
ADJOURN
MOTION: Councilmember Aplikowski moved and Councilmember Keim seconded a motion
to adjourn the meeting at 8:31 p.m. The motion carried unanimously (4-0).
Dennis Probst Brian Fritsinger
Mayor City Administrator
NOTICE OF MEETINGS
The next regular City Council meeting will be held Monday, August 31, 1998, at 7:30 p.m. at the
Arden Hills Council Chambers.
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DRAFT
MINUTES
. CITY OF ARDEN HILLS, MINNESOTA
WORKSESSION
MONDAY, AUGUST 17, 1998
4:45 P.M. - CITY HALL, 4364 WEST ROUND LAKE ROAD
CALL TO ORDER
Pursuant to due call and notice thereof, Acting Mayor Paul Malone called to order the City
Council Worksession at 4:55 p.m. Present were Councilmembers Beverly Aplikowski, and
Gregg Larson; City Administrator, Brian Fritsinger; Assistant to the City Administrator, Kevin
Ringwald; Community Development Director, Cindy Walsh; Public Works Director, Dwayne
Stafford; City Accountant, Terrance Post; and Administrative Secretary, Sheila Stowell.
Council member Keim had previously advised she would be unavailable to attend the meeting;
and Mayor Probst arrived at 5: 15 p.m.
CITY ISSUES - SHORT TERM
a. 1999 Fee Schedule. Review Permit/License Fees
Mr. Fritsinger reported that staff had reviewed the various fees for services provided by the City.
The only staff-suggested revisions would be for planning case applications and liquor license
. investigation fees. City Building Inspector, David Scherbel, also provided several
recommendations to ultimately simplify fees that would provide for a percentage fee for
mechanical and building permits; changes in sprinkler heads; and spacer charges that would
sufficiently recover actual City cost.
Mr. Fritsinger stated the City had reviewed current City fees with the fom1al League of
Minnesota Cities (LMC) survey of participating cities, as well as reviewing actual City expenses
as they relate to the fee charged. Mr. Fritsinger stated that staff would still be reviewing water
and sewer usage rates, and would be bringing recommendations to the Council at a future
meeting.
Staff was directed to fine-tune the fee schedule and bring it before the Council for future action;
and to bring recommendations to the Council in the near future regarding the water and sewer
llsage rates.
b. 1999 Budget
Staff provided the first cut of the 1999 Budget for Council review, which incorporated the items
previously identified by Council. Mr. Post reviewed bench handouts provided to facilitate
discussion of the first draft of the 1999 budget as prepared by staff.
The 1999 budget discussion included personnel costs and time allocations following the recent
. staff reorganization; reduction in street maintenance costs; planning activities including legal
expertise and consulting fees for various zoning revisions and completion of the Comprehensive
..
DRAFT
ARDEN HILLS CITY COUNCIL WORKSESSION - AUllust 17. 1998 2
.
Plan update; City costs for demolition of blighted property; increase in the I-35W Corridor
Coalition involvement; the impact of TCAAP planning activities and Phase II re-use plan
funding opportunities; interim funding options to study TCAAP infrastructure; stress on existing
enterprise fund balances with proposed residential water meter replacements and sanitary sewer
capital costs; the pursuit of water and sewer services to existing facilities at TCAAP; proposed
City operation ofTCAAP's existing water plant facility; and the increasing list of TCAAP-
related items and with no identified resources to pursue them.
Mr. Fritsinger stated that the estimated $300,000 in consulting fees for Phase II TCAAP planning
was the figure provided by Camiro's in 1994, and staff had not yet examined the methodology to
define exactly the scope of what those proposed fees included.
Mr. Post reviewed several suggested modifications to the adopted 1998 budget including the
temporary City Hall lease; Cleveland Avenue railroad bridge construction; and new City Hall
construction.
Mr. Post referred to schedules that indicated a six-year historical look at expenditures, revenues,
and proposed levy limits and property tax collections; assumption of a 2.5% delinquency on
property tax revenues in 1999; reduction in sale of fixed assets; 1999 election department budget
decrease; increase in Administrative Office which was basically salary driven and due to re-
allocations; government buildings review; Ramsey County Sheriffs Department; Lake Johanna .
Volunteer Fire Department; and proposed operating transfers out.
Mr. Post advised Councilmembers that this first draft of the General Fund expenditures and
revenues would be followed by the individual funds, which would be provided to the Council in
the near future.
Mayor Probst summarized that, based on a maximum permitted levy of 3 .2%, the proposed 1999
budget was in balance, with two notable areas: an approximate 25% reduction in the Pavement
Management Program (PMP); and a lack of identified funding for TCAAP Phase II planning
activities.
Councilmembers noted that, even with a reduction in the street maintenance budget in 1999,
funding was included to allow $30,000 for sealcoating projects; and $151,000 for the PMP
specifically for the West Round Lake Road reconstruction, but that no funding was available for
neighborhood street maintenance projects under current funding levels. Further discussion took
place regarding whether additional neighborhood projects could be accommodated in the 1999
budget, and specifically what those projects should entail.
It was determined that the Council should, prior to giving direction to staff, hear consulting
engineer, Greg Brown's, suggestions for revisions to the City's PMP and how these suggestions
might impact the 1999 budget, as well as TCAAP Phase II planning. .
DRAFT
ARDEN HILLS CITY COUNCIL WORKSESSION - August 17. 1998 3
.
CITY ISSUES - LONG TERM
a. 1999 Street Maintenance Prol!ram Policy
City Engineer, Greg Brown, provided input on proposed revisions to be incorporated in the
City's Pavement Management Plan, as specifically designed and suggested by BRW, and their
subsequent repercussions to the 1999 street program and related budget.
Discussion items included, use of the PCI on-going rating system as part of a multi-part system
for pavement analysis; infrastructure age and condition; storm drainage related to curb and gutter
installations; pedestrian/neighborhood considerations; city-wide base mapping and use of the
GIS; ongoing street maintenance to improve the life expectancy of streets; annual budget
determination; city standards review; public notification process and communication preceding
and during construction projects; assessment policy; scope of street survey; 1999 program scope
and the 2000-2005 program scope.
Mr. Brown stated that, with approximately thirty (30) miles of road within the City, the City was
essentially maintaining an average of one (I) mile of roadway per year, which was appropriate to
accommodate a thirty (30) year roadway cycle; a good annual goal and return. Mr. Brown
. observed that, as the City has more streets meeting curb and gutter design, reconstruction costs
should be reduced.
Mayor Probst observed that the City should maintain their basic standards, with allowing for the
flexibility of street or site-specific modifications as needed.
It was the consensus of the Council that pursuing only the Round Lake Road reconstruction in
1999 would allow time for a revised street rating program to be put into placc; that the southern
half of the community, due to its age, required more immediate attention; and that the City be
sure to provide historical information on improvements - both completed and anticipated; and
that it appeared that Hunters Court, Waldon Place, and Fcrnwood Avenue needed the most
immediate attention.
Further discussion included the communication with residents involved in a construction project,
and the City informing residents regarding what was, and was not, in the City's or Engineer's
control (i.e., cquipment, weather, personnel, footage goals, relationship with sub-contractors and
utility companies).
After further discussion, it was the consensus of the Council to direct staff to proceed with the
reconstruction of Round Lake Road for the 1999 Street Improvement project, with the feasibility
report to includc information related to the right-of-way and easements necessary to include
Hamline and/or Snelling A venues for reconstruction in the future.
.
~-
DRAFT
ARDEN HILLS CITY COUNCIL WORKSESSION - Awust 17. 1998 4
.
Staff noted that there were several right-of-way issues on Snelling, including substantial tree
removal; the long-term nature of the park and/or redevelopment of the park; necessary vacation
of some rigbt-of-way; actual location of roadbed and utilities; additional easements for water and
sanitary sewer locations;
Mr. Post reminded Councilmembers that the City needed to prioritize its MSAS funds, as the
City's annual construction allotment for MSAS roads was about $150,000, and if advance
encumbrance of those funds were allocated to the Round Lake Road construction, funding from
this source would not be available for a number of years.
Further discussion also included anticipated funding for the Highway 96 reconstruction project;
signal installation; TIF funding; storm water requirements; the City's corporate image; and
phasing some planned improvements in the Gateway Business District.
CITY ISSUES - SHORT TERM. CONTINUED
b. 1999 Budget. continucd
Mayor Probst led the discussion back to the proposed 1999 budget with several key inquiries:
I) Is the consensus to proceed with the proposed maximum allowed 3.2% levy .
increase?
2) Is the consensus to proceed with the proposed Pavement Management Plan (PMP)
budget?
3) Is there a consensus to deal with any other items more or less aggressively for the
1999 budget?
Discussion included the discretion staff and Council members needed to use in recognizing the
limitations requircd to balance the 1999 budget and those implications as they relatcd to future
plmming and spending; the strategies endorsed by Councilmembers at the CouncillDepartment
Head Retreat earlier this year in aggressively pursuing TCAAP and the resulting effects on
staffing level and funding; the future ofTCAAP as it relates to thc City of Arden Hills and
whether or not the Phase II reuse planning forces the City to take a look at whether or not to
pursue the TCAAP property at all; city-controlled development ofTCAAP; controlling outside
agcncy expenses for police and fire protection services; and possible federal EDA funding
available for TCAAP development; use of gambling proceeds for TCAAP infrastructure
development;
Councilmember Malone commended staff on presenting a balanced budget considering the
proposed revenues and expenditures reflcctcd in the 1999 budgct, but observed there would be
ramifications to address for the year 2000 budget.
.
. DRAFT
ARDEN HILLS CITY COUNCIL WORKSESSION - Aw.!Ust 17. 1998 5
.
Mr. Fritsinger requested that the Council needed, over the next two - three weeks, to further
discuss the cost of the new City Hall facility. Mr. Fritsinger stated that Council had concurred
with space issues when the design process was initiated, but that the design, as proposed,
represented an additional $300,000 in necessary funding, all of which was not related to the
building size, and needed refined Council discussion of some major issues. Mr. fritsinger also
stated the discussion should include whether or not the Council wished to move forward with a
joint maintenance facility.
Further discussion included; other options for leasing space in commercial development within
the Gateway Business District, including space to lease within the proposed new City Hall, and
the design elements of the proposed building as opposed to a strictly functional building; Fire
Department budget ramifications, future Fire Board control of expenses, term of contract, ISO
insurance ratings, and TCAAP fire services.
Further discussion included the need to look outside the General Fund levy to fund the TCAAP
Phase II study; use of staff and outside consultants as previously approved by Councilmembers;
the extent of the Phase IT planning for TCAAP and the need to discuss the entire acreage, not just
small components;
. Mayor Probst observed that the first piece of work completed was to stay in front of the
utilization process and manage the gross level of development. Mayor Probst stated that the
Phase II portion would be how that development translates into infrastructure needs, roadways,
and whether or not there is sufficient tax base to justify the City's involvement without existing
residents subsidizing development; that it needed to be a net plus, or the fence needed to stay up
with the City walking away and eventual retrocession to other jurisdictions; and the possible
pursuit of political options.
Mr. Fritsinger stated that, if the City wasn't going to see a substantial amount of acreage come
out of federal ownership, there may not be a need to pursue it further.
Discussion continued as to how aggressive the City wanted to be, considering the budget
implications, in expending additional staff and funding sources, beyond that which had already
been committed with Mr. Ringwald's dedicated hours and a $300,000 commitment by the City
for outside consulting sources, with Councilmember Malone reminding staff and Council to
consider separate discussions regarding the proposed new City Hall and land excessing.
Councilmember Aplikowski expressed her concerns regarding the advisability of pursuing the
TCAAP development, and the amount of staff time, and funding, already expended, with no
guarantees.
Mayor Probst reiterated the need to pursue tbe type of analysis and evaluation regarding whether
. or not we want to pursue various issues at TCAAP, citing that of the existing water system as an
example.
---
DRAFT .
ARDEN HILLS CITY COUNCIL WORKSESSION -Au\!ust 17.1998 6
.
CITY ISSUES - SHORT TERM. CONTINUED
c. 1998 Council/Staff/Committee Barbeque - Plans
Mr. Fritsinger sought Council direction on the 1998 Council/Staff/Committee barbeque.
Discussion items included pending demolition of the old City Hall at 1450 West Highway 96 and
use of those facilities; use of Hazelnut or Cummings Park; catering options, including a pig roast;
inclusion of all staff members, with the focus remaining on committees; and the possible use of
Fire Station No. I facilities.
Councilmember Larson shared his opinion that, as a former Planning Commission member and
recipient of this annual acknowledgment by the Council, he felt it was one of the more important
things the City did for those serving on their advisory committees;
It was the consensus of the Council that staff be directed to pursue holding the annual barbeque
on Monday, September 21, 1998 at Fire Station No. I, with the regular City Worksession to be
held immediately prior to the barbeque to discuss the one issue on the Worksession Agenda,
proposed Bethel Park development, and to extend an invitation to former Councilmember, Dale
Hicks.
d. Channel 29 Tower .
There was no one present to represent the Channel 29 tower issue.
MISCELLANEOUS ITEMS
Meeting Attendance
Council member Aplikowski advised that she would be unable to attend the joint Council
meeting scheduled for Wednesday, August 19, 1998, with the Cities of Shoreview and
North Oaks.
Vandalism
Mayor Probst expressed his concern regarding the recent vandalism occurring at various
City businesses, as reported by the media.
Mr. Fritsinger advised Councilmcmbers that he had been doing follow up with the
Ramsey County Sheriff regarding the actions being pursued by the Sheriff, and will
continue to monitor the situation.
.
I
.
DRAFT
ARDEN HILLS CITY COUNCIL WORKSESSTON - Ammst 17. 1998 7
e
Joint Maintenance Facilitr
Mayor Probst commented on the apparent decision of Ramsey County to not be a
participant in the proposed joint maintenance facility, along with the State, City and
National Guard.
ADJOURN
With no further discussion items, Mayor Probst adjourned the meeting at 8:25 p.m.
.
e
.' ,.
CITY OF ARDEN HILLS PAGE 1 OF3
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 08131198 COUNCIL MEETING
.
CLAIMS PAID SINCE LAST COUNCIL MEETING (08/10198)
Ielc.. l'CIL'DATE,I,VENDOR t AMOUNT tCOMMEw(S Ii
L- Ii
t45t8 08106198 Minnesota Twins 180.00' Plawround Field Tn;;- 30 Partici ants @ 6.00
t45t9 08107/98 Wild Mountain 188.50 Plavoround Field TriD- 13 Participants @ 14.50
14520 08107/98 Postmaster 800.00 Posta.e - Pennit #1962
I 14521 08/11/98 Internal Revenue Service I 151.74 Federal Tax Penaltv PR #10 Late Pvrnnt
I 14522 08/11/98 T.A. Schifskv & Sons, Ine 2t2.464.96 Pav Estimate #2 1998 Street Reconstruction
14523 08/12/98 DCA, Ine 712.50 Daveare Reimhursement PR #16
14524 08/12/98 Frattallonc's Hardware 260.63 Julv Purchases
14525 08/12/98 Ikon Office Products 17.00 Toner for Conicr
14526 08/12/98 LTG Power Equipment 57.49 #42 Toro Belt
14527 08/12/98 Medtox Laboratories 46.00 Testin. 7(23/98
14528 08/12/98 Met Council Environmental Services 44.711.08 Sentember Sewer Chr.fless 1996 Final Cost Alloc
14529 08/12/98 Miracle Recreation ofMN. Ine 2.t53.63 Shredded Wood Fiber Cumminos Park
14530 08/12/98 Pe ttv Cash 136.16 Summer Pl~round Exoenditures I
14531 08/12/98 Purchase Power 424.50 Postal!c for Me teT II
14532 08/12/98 Software Tailors 475.00 Network Surmort
14533 08/12/98 Nations Bank/Case Credit 18t.16 St Josenhs ""uJnlLoader Bucket Pins
t4534 08112/9_8 Untech 825.44 OKI590 Printer
14535 08/12198 US West Communications 3.82.1.261 Central Line Connection/Au!? Service
14536 08/18198 Public Employees Retirement Assoc 2,957.80 Second Auoust PaVTol!
t4537 0il/18/98 ICMA Retirement Trust - 457 1.937.72 Second Auaust PavroII
14538 08/18/98 State Caoitol Credit Union I 4,060.10 Second Aurust PaVTol!
t4539 08/t8/98 I.U.O.E. Local 49 175.00 August PavroII Deductions
14540 08/t8/98 United Way of the St. Paul Area 20.00 Au"ust Pavroll Deductions --
14541 08/t9/98 AEl Electronic Parts 103.2t Cable Wire for Citv Council Chambers
II 14542 08(24/98 DCA, Inc 187.50 DavCare Reimbursement PR#17
Ii 14543 08(24/98 Sam's Club 202.59 Plavground Sunnlies/Annuat Membershin Fees
II 1_4544 08(26/98 E ~ Recvcling, loc 4.714,00 Awmst RecvclinoService
Ir-- - 1
u
~total =- Paid ci:'ims 281.966.9711
Paid Claims From Above - 281.966.971
Add Unpaid Claims, Page 3 of 3 - 219,055.14
Total ^ccounts Payable Claims
for Council Approval, 08131198 - 501 022.11
I .1
Note: Checks for unpaid claims totaling 5110,657.23 were mailed
on August 11th, 1998 after approval at the August 10th
Council Meeting. They were check numbers 14452-14517.
This sequence corresponds to unpaid temporary numbers
Tt - T65. Check numbers 14449-14451 were used for
alignment. Ct.AlM~ I, 1_6.
.
,. "
CITY OF ARDEN HILLS PAGE20F3
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 08131/98 COUNCIL MEETING
.
UNPAID CLAIMS REGISTER:
f<TEMP:# !CK.DATEI VENDOR I AMOUNT! COMMENTS I
L I
TOl 08131198 Accurate Press 763.08-[ Printing Aug NewsletterlForms
T02 08131198 American Medical Security 718.491 SCRtembcr Dental Insurance Premium
T03 08131198 American Planninll Association t31.00 APADucs N aney Randall
T04 08131198 Anderbenz-Lund Printine: Co. 2,339.81 Fall 1998 - Recreation Guide
T05 08131198 Arden Hills Develonment Com. 28.768.50 1998 July Tax Settlement- TIF Dist #3
TOO 08131198 Arden Hills Tire & Service Center I 17.78 Change (2) Taro Tires
T07 08131198 AT&T ttAO PW 638 0998 Long Distance
TOO 08131198 Biff's, Inc. 362.62 Portable Toilets 7 locations
I ~ T09 I 08131198 Briohton Exeavatino Co. 244.97 Dirt-Meter PitffrailslPenv Park
TI0 ! 08131198 Brock White Co. 1.006043 Fouipment Rental PW
TlI 08131198 Brunn. LuAnn 240.00 AUQust Cleaning Service
II Tl2 08131198 i Brvan Rock Products. Ioc 640.84 Ball Field - Lime
Tl3 08131198 I Carlson Equipment Co. 23.22 ChoP Saw Maintenance Materials
T14 08!3t198 Cemstone Product.;; Company 76.61 Storm Catch Basin Reconstruction
Tl5 08131198 City of St. Paul 421.74 (12) Crime Watch Signs
Tl6 08131198 Comorate Exnress 1.096.78 Office Suoolies/Coov Paoer!fable
T17 08131198 Cushman Motor Comnanv 2.316~38 i Line Sprayer Attachment & DraQQer
Tl8 08131198 D Rock Center & Small Engine -c. 172.53 i 9 yds San~_ Cummings Playstructure
T19 08131198 D~y__ Timers. Inc 26.74 Folio Refill
T20 08131198 Election Systems & Software 70.38 ~Election Suoolies
T21 08131198 Eneen, Garv 725.00 t998 Mustang Football Camp
Tn 0813-t198 Ess Brothers & Sons, Inc t53.36 Manhole Cover Frame
T23 08131198 Evergreen Land Services Co. 1.057.00 Consult Services 7/16 8115fJ8 e
T24 , 08131198 Fall Maintenance Exno ._~---_.. 90.00 Fall F.xpo-PW-6 @15.00-(j)-Dav
i
T25 I 08131198 Fritsinger. Brian 233.00 Lic Tabs Admin VehlMilewc Reimbursement
T26 08131198 Gooher State One-C8J!:-ii1C------- 98.00 lulv.Service --
T27 08131198 i Hanzalik, Sharon 150.00 Editor-August Newsletter
T28 08131198 ! Har-Mart.ock &, Service Center---. 36.2t Nam-e Plates-Council & Staff
T29 08131198 Hvdro Suoolv Comoanv .-. 2,880.63 Meters & ~Meter Maintenance Suoolies
DO 08131198 International Union of Operating EnQ:ineers 175.00 AUQust Payroll Deductions
D1 08131/98 Knox Lumber Comran)' 77.83 Mise SUl'rlies - PW
D2 08131198 LTG Power Eauioment 7l.t0 Toro - Wheel & Tire Ji
1---- luly Professional Services
T33 08131198 McCombs Frank Roos Associatcs 5.813.50 ii
0813119.8-- ."~-----_."-_.- Cable Enuioment
T34 Mid-CoA/V,lnc 3.648.91
T35 08131/98 Midwest Asohalt Corooration 551.56 Road Repair Materials
T36 08131198 Mike's Pro Shan - 329.56 Trophies (t4)
T37 08131198 MN Real Estate Journal 69.00 One Year Subscription Fritsingcr
T38 0~lj98 _ ,M.C:"Yr.Y}~l~~!Tt~_______ ._.____"__.__,__-.. 114.50 Refund - Permit Fee
T39 0813t198 Nextel 118.26 Cell Phones - 4403 rEF) & 4404 IDS)
il T40 ! 08131198 Northern States Power Co. 3,708.17 August Service
I T41 i 08131198 Northern States Power Co. 10.347.00 Relocate Underground Service
T42 I 0813W8..._ __~ot~S::o!!l.Qany 17.67 S2E~ycr Parts
T43 08131198 Odland, Helen 40.00 Refund - Safety Camo ,
T44 08131198 People's Electrical Contractor 533.75 Reolace Lamps Co Rd E & LexiMton
T45 08/31198 I Peterson. Fram & BerQman 5,324.11 Julv Legal Fccs
T46 08/31198 Post. Terrance 90.88 Milca~.Reimbursement
T47 08/31198 Proex Photo ~. 32.90 Photos - Streets/Code Enforcement
T48 08/31198 Purchase Power 415.00 Postage for Meter
T49 08131198 Ram~!y_Cou!!ty __?,443.41 )~econstru?tion H",y_96
I - i
II Subtotal - Unpaid Claims --- 78.79~
CLA.IM~L. 66-l~ .
.
CITY OF ARDEN HILLS PAGE30F3
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 08/31198 COUNCIL MEETING
.
UNPAID CLAIMS REGISTER:
fTEMi'.... ICKc DATElvENDP.R I AMOUNT Icm"M:Ill'lTS .'. ....1
I J
T50 08131198 Rin owald. Kevin I 120.73 Milea.elExoense Reimbursement
T5t 08131198 Roseville, City of 135,899.19 Water Purchase 2098 102 Million Gallons
T52 08131198 Rvder Student Transooration 162.00 Transnorta tion Twins Game 8106
T53 08131198 Sanders Wacker Berclv. Inc. 2.105.00 Plannin. Services 6/1 - 7131198
T54 08131198 Sereo Laboratories 3t9.00 Water Testiol!
T55 08131198 Stowell, Sheila 42.12 MileaQ'e/Sunnlies Reimbursement
T56 08131198 Time Saver Off Site Secretarial 283.50 Recordin. Secretarial Fees PC & CC
T57 08131198 Tschida Brothers Plumbin. 15.50 Refund - Plumbin. Permit & Surchar.e Fee
T58 08131198 US West Communications 236.83 Telenhone 638 0998 PW
, T59 08131198 USA Waste Services ofMN 204.63 Julv Services
T60 08131198 Welsh Development Comoanv 98.58 Refund HVdrant Denosit
T61 08131198 West Weld 230.69 Maintenance Materials II
T62 0813 t198 Wheeler Lumber Ooerations 342.76 Treated Lumber Cummings Park
I
Subtotal. Page 30f3 140,260.53
Pa.e 20f3 Brou.ht Forward 78,794.61
LIotal Unpaid Oairns - 219.055.141
.
.
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. CITY OF ARDEN HILLS
MEMORANDUM
DATE: August 25, 1998
TO: M,y" "d City C'"",il~
FROM: Naucy Raudall, Associat . ~
SUBJECT: Resolution No. 98-57
Backl!rouud
The City Council approved the revocation of the Special Use Permit at its July 27, 1998 regular
meeting.
Dorsey and Whitney LLP have requested a certified copy of a City Council resolution stating the
approval of Planning Case No. 98-18 in order to remove the Special Use Permit, Case No. 89-07
from their Certificate of Title.
Recommendation
. Staff recommends approval of Resolution No. 98-57, revoking the Special Use Permit for 1200
& 1210 West County Road E.
.
___un
STATE OF MINNESOTA
. COUNTY OF RAMSEY
CITY OF ARDEN HILLS
RESOLUTION NO. 98-57
A RESOLUTION REVOKING THE SPECIAL USE PERMIT
FOR 1200 & 1210 WEST COUNTY ROAD E
WHEREAS, Dorsey & Whitney (Northpark Commercial Properties Limited Partnership), 220
South Sixth Street, Minneapolis, Minnesota 55402 requested the termination of a Special Use
Permit, Planning Case Number 89-07; and
WHEREAS, the City of Arden Hills issued Special Use Permit Planning Case Number 89-07 to
Farmers Insurance Group on April 27, 1992; and
WHEREAS, the requested Planning Case Number 98-18 to revoke Special Use Permit was
reviewed by the Arden Hills Planning Commission at a public hearing on the 1st day of July,
1998. and approved by the Arden Hills City Council on the nib day of July, 1998; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills,
Minnesota hereby agrees to the revocation of Special Use Permit in Planning Case 98-18 for the
property as described on Exhibit A.
. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 31ST DAY OF AUGUST, 1998.
DENNIS PROBST, MAYOR
ATTEST:
BRIAN FITSINGER, CITY ADMINISTRATOR
.
-------------
.
EXHIBIT A
LEGAL DESCRIPTION .
PARCEL 1:
Parcell (a):
Tracts A and B, Registered Land Survey No. 394, Files of Registrar of Titles,
County of Ramsey, State of Minnesota.
Parcel I (b)
Easements as set forth in that certain Declaration of Easements and Covenants, dated December
15, 1983, filed December 20,1983, as Document Number 749317; as amended by First
Amendment to Declaration of Easements and Covenants dated June 14, 1984, filed June 27,
1984, as Document Number 759599; and as further amended by Second Amendment to
Declaration of Easements and Covenants dated December 6, 1985, filed January 22, 1986, as
Document Number 794524.
PARCEL 2:
ParceI2(a):
Tract C, Registered Land Survey No. 394, Files of Registrar of Titles, County of Ramsey, State
of Minnesota.
Parcel 2(b) .
Easements as set forth in that certain Declaration of Easements and Covenants, dated December
15, 1983, filed December 20, 1983, as Document Number 749317; as amended by First
Amendment to Declaration of Easements and Covenants dated June 14, 1984, filed June 27,
1984, as Document Number 759599; and as further amended by Second Amendment to
Declaration of Easements and Covenants dated December 6, 1985, filed January 22, 1986, as
Document Number 794524.
PARCEL 3:
ParceI3(a):
Tract D, Registered Land Survey No. 394, Files ofRcgistrar of Titles, County of Ramsey, State
of Minnesota.
Parcel 3(b)
Easements as set forth in that certain Declaration of Easements and Covenants, dated December
15, 1983, filed December 20, 1983, as Document Number 749317; as amended by First
Amendment to Declaration of Easements and Covenants dated June 14, 1984, filed June 27,
1984, as Document Number 759599; and as further amended by Second Amendment to
Declaration of Easements and Covenants dated December 6, 1985, filed January 22, 1986, as
Document Number 794524.
Certificate of Title No. 356939 .
- ------- -
. CITY OF ARDEN HILLS
MEMORANDUM
DATE: August 21, 1998
TO: Mayor and City Council
FROM: Brian Fritsingcr, City Administrat~
SUBJECT: Probationary Appointment
Background
Several months ago, through the resignation of Julie Tostenson, the Department Secretary
position became available. Staff has advertised, evaluated and interviewed a number of
applicants for this position.
After completing the appropriate background, criminal and reference checks, staff has offered the
position to Susan Holmes.
Recommcndation
. Staff recommends the City Council approve the six (6) month probationary appointment of
Susan Holmes as the Department Secretary for the City of Arden Hills. Ms. Holmes is expected
to begin her duties with the City on September 9, 1998.
BF/sls
.
, --- -
CITY OF ARDEN HILLS
. MEMORANDUM
DATE: August 25, 1998
TO: Mayor and City Council ~
FROM: Cindy S. Walsh, Community Development Director C:-
SUBJECT: Purchase of Budgeted Toro Grounds master mower
Background
Staff budgeted $21,000 for the replacement of a Toro Grounds master mower. The existing
mower is a 1991. We have had numerous problems with the mower recently. This mower is
converted to a winter vehicle for cleaning rinks by removing the mowing deck and adding a
broom to sweep the ice rinks in the winter.
Cost of the Mower
The mower, broom attachment and cab can be purchased for $20,887. We expect to get a trade
in of approximately $2,300 for our existing mower that is 7 years old.
. Recommendation
Staff recommends approval for the purchase ofa 1998 Toro Grounds master from MTI
Distributing Company to replace the existing mower.
.
----------.. ----- --- -
. CITY OF ARDEN HILLS
MEMORANDUM
DATE: August 26, 1998
TO: Mayor and City Council
FROM: Brian Fritsinger, City Administrato@>
SUBJECT: Demolition of 1450 West Highway 96
Background
The City recently moved its City Hall operations from 1450 West Highway 96 to 4364 West
Round Lake Road. At the time of this move, the City Council expressed interest in the 1998
demolition of 1450 West Highway 96.
To-date, the City Council has not provided formal direction to demolish this building. The
Council has expressed interest in combining the project with any of the other potential
demolitions related to code enforcement activity within the City.
. Prior to demolition, the City has agreed to allow the Lake Johanna Volunteer Fire Department
(LJVFD) to use the facility for training purposes. This project would be an unbudgeted
expenditure for 1998.
Recommendation
Staff recommends the City Council move to authorize staff to seek bids for the demolition of
1450 West Highway 96.
BF/sls
.
- .
. CITY OF ARDEN HILLS
MEMORANDUM
DATE: August 31, 1998
TO: M,y" "d City C,",cll .fl;-
FROM: Kevin Ringwald, Assistant City Administrator .
SUBJECT: August Planning Cases 98-09, 98-20 and 98-21
1. Case #98-09, Special Use Permit (City Hall), City of Arden Hills, 1245 Highway 96
Request. The petitioner is requesting approval of a Special Use Permit (SUP) to facilitate
the construction of an approximately 15,102 square foot City Hall at the southeast comer of
Sunfish Lake on the Twin Cities Army Ammunition Plant (TCAAP) on a 2.4 acre parcel
zoned R-I (Exhibit A).
Background. The City of Arden Hills has been working on the plans for a new City Hall as
well as the redevelopment of the TCAAP. The City's vision for the redevelopment of the
. TCAAP include many uses, but the construction of the first new structure on this property
will be a milestone for the City.
The City Council has chosen Sunfish Lake as the location for the new City Hall. The City
has been working with the U.S. Department of Defense and the Minnesota National Guard
to obtain the right to construct such a facility on this property for some time now. The City
Council believes that this discussion has progressed far enough to warrant moving forward
with the necessary City approvals so that when the authorization from the property owner
is granted the City can commence construction.
Deadline for Agency Actions. The City of Arden Hills received the complete applicatiol1
for this request on July I, 1998. Pursuant to Minnesota State Statute the City must act on
this request by Friday, August 29, 1998 (60 days), unless the City provides the petitioner
with written reasons for an additional 60 day review period. The additional review period
would extend to Thursday, October 29,1998. The City may with the petitioners consent
extend the review period beyond the Thursday, October 29, 1998, date.
Lastly, if the City denies the petitioners request, "... it must state in writing the reasons for
the denial at the time that it denies the request."
.
------- -------------
,
-
Recommendation. The Planning Commission recommends approval of Planning Case #98- .
09, Special Use Permit for a 15, I 02 square foot City Hall, at the southeast comer of Sunfish
Lake, subject to the following conditions:
1. If the City Hall construction precedes the reconstruction of Highway 96, the City will
coordinate with Ramsey County for the provision of a temporary median cut;
2. Reorganize the employee parking area to minimize conflicts;
3. The smallest amount of bare ground is exposed for as short as time as feasible;
4. Temporary ground cover, such as mulch, is used and permanent ground cover, such
as sod, is established;
5. Methods to prevent erosion and trap sediments are employed;
6. Fill is stabilized to accept engineering standards, approved by the City Engineer;
7. Approval of the grading, sedimentation, and erosion control plan by the RCWD;
8. Modification of the landscape plan such that the appropriate number of caliper inches
has been provided in the 4.5 inch to 5 inch range;
9. Compliance with the Sign Ordinance; and
10. That the entrance way detailing be studied to assure adequate protection for ice and
water runoff from the roof.
Updates. The project architect will be presenting the entrance way details at the meeting.
2. Case #98-20, Variance - Rear & Side Yard Setback (garage attached), Dan & Stacy
Kubat, 3459 Lake Johanna Boulevard .
Request. The applicant is requesting approval of a rear yard setback variance (24 feet
proposed, when 30 feet is required) and a side yard setback variance (five feet proposed,
when eight feet is required) for an attached garage/house addition on a single family lot
zoned R-2 (Exhibit B).
Background. The applicant currently has a 1,008 square foot house (28 feet by 36 feet) and
a detached 484 square foot garage (22 feet by 22 feet). The detached garage is currently 24
feet from the west property line. The applicant wishes to rebuild the existing detached
garage at its current size in its current location and attach it to the existing house with a 588
square foot house addition (21 feet by 28 feet) which would bring the size of the home up
to 1,596 square feet. The rebuilt garage requires the rear yard setback variance (24 feet
proposed, when 30 feet is required) and the house addition requires the side yard setback
variance (five feet proposed, when eight feet is required).
Deadline for Agency Actions. The City of Arden Hills received the complete application
for this request on July 10, 1998. Pursuant to Minnesota State Statute the City must act on
this request by Tuesday, September 8, 1998 (60 days), unless the City provides the petitioner
with written reasons for an additional 60 day review period. The additional review period
would extend to Friday, November 7, 1998. The City may with the petitioners consent
extend the review period beyond the Friday, November 7, 1998, date.
.
--- ----.-
.
-
. Lastly, if the City denies the petitioners request, "... it must state in writing the reasons for
the denial at the time that it denies the request."
Recommendation. The Planning Commission recommends approval of Planning Case 98-
20, Variance, rear yard setback variance for the attached garage addition (24 feet proposed
when 30 feet is required) based on the "Findings-Rear Yard Setback Variance (attached
garagelhouse addition)" section of the staff report dated July 1, 1998 and the side yard
setback variance for the attached garage addition (five feet proposed when seven feet is
required) based on the "Findings-Side Yard Setback Variance (attached garagelhouse
addition)" section of the staff report dated July 1, 1998, subject to compliance with the plans
and specifications as shown on Exhibit A of the staffreport dated August 5, 1998.
Update. None required.
3. Case #98-04, Site Plan (Phase I construction)Nariances, Ramsey County-Tony Schmidt
Park, 3500 Lake Johanna Boulevard
Request. The applicant requests concept approval of a Site Plan for planned upgrades (Phase
I construction) to Tony Schmidt Park (Exhibit C). The request also includes parking lot setback
variances for right-of-way (15 feet proposed, when 20 feet is required) and Lake Johanna (20
feet, when 50 feet minimum is required).
. Background. Ramsey County is proposing to redevelop, in several phases, Tony Schmidt
Park in Arden Hills. The redevelopment plan consists of improvements in the area ofthe
Lake Johanna Beach and the creation of an extensive trail network from this point up to the
parks northerly terminus on County Road F, west of the Mounds View High School. The
redevelopment plan was accomplished with the assistance of the Tony Schmidt Park Task
Force. The City of Arden Hills was represented on the task force by: Gregg Larson
(Planning Commission); Jim Johnson (Parks and Recreation Commission); David Wold
(Resident); Kristine Poelzer (Resident); and Tom Mulcahy (Resident). Ramsey County
subsequently requested approval of a SUP (concept plan) from the City. The Planning
Commission on February 4, 1998, recommended approval of the Special Use Permit
(Concept), in Planning Case 98-04, subject to the following conditions:
I. Submittal for site plan approval prior to the commencement of construction of any
part or phase of this project.
2. Compliance with the zoning determination of Exhibit D, pages I and 2 of2 of the
Staff memorandum dated Febmary 4,1998.
3. Compliance with the City's Shoreland Ordinance.
4. Encouragement to the City Council to address, with Ramsey County, to the extent
necessary, signage on both sides of Lake Johanna Boulevard and east of the parking
areas to address overflow boat and car parking on both sides of Lake Johanna
Boulevard.
.
.
.
The City Council on February 23, 1998, approved the Special Use Permit (Concept
Approval) for the redevelopment of Tony Schmidt Park, at 3500 Lake Johanna Boulevard, .
in Planning Case 98-04, subject to the following conditions:
I. Submittal for site plan for approval prior to the commencement of construction of
any part of phase of this project.
2. Compliance with the zoning determination as set forth in the Staff memorandum
dated February 4, 1998, Exhibit D, pages 1 and 2 of 2.
3. Compliance with the City's Shoreland Ordinance.
4. Encouragement to the City Council to address, with Ramsey County, to the extent
necessary, signage on both sides of County Road E and east of the parking areas to
address overflow boat and car parking on both sides of County Road E.
5. Pavement of the trail which is offset from the north side of Lake Johanna Boulevard
from Siems Court all the way to the west to terminate at County Road E and into the
main trail.
The Phase I construction activities south of Lake Johanna Boulevard consist of
reconstructing the beach parking area, boat launch parking area, small boat tie-up area, and
interior trails areas. These planned improvements are consistent with the direction provided
in the approval of the concept plan.
The Phase I construction activities north of Lake Johanna Boulevard consist of
reconstructing the recreation parking area, trails, and the overflow boat parking area. These .
planned improvements are consistent with the direction provided in the approval of the
concept plan
Deadline for Agency Actions. The City of Arden Hills received the complete application for
this request on July 10, 1998. Pursuant to Minnesota State Statute the City must act on this
request by Tuesday, September 8,1998 (60 days), unless the City provides the petitioner with
written reasons for an additional 60 day review period. The additional review period would
extend to Friday, November 7,1998. The City may with the petitioners consent extend the
review period beyond the Friday, November 7,1998 date.
Lastly, if the City denies the petitioners request, ..... it must state in writing the reasons for the
denial at the time that it denies the request."
Recommendation. The Planning Commission recommends approval of Planning Case #98-
21, site plan (Phase I construction), including parking lot setback variances for right-of-way
(15 feet proposed when 20 feet is required) and Lake Johanna (20 feet proposed when 50 feet
minimum is required) based on the "Findings-Parking Lot Setback Variances (Right-of-Way
and Lake Johanna)" section of the Staff report dated July I, 1998, and subject to the
following conditions:
1. Approval of the grading, drainage, and erosion control plans by the Rice Creek
Watershed District; .
.
e 2. The smallest amount of bare ground is exposed for as short as time as feasible;
3. Temporary ground cover, such as mulch, is used and permanent ground cover, such
as sod, is established;
4. Methods to prevent erosion and trap sediments are employed;
5. Fill is stabilized to accepted engineering standards, approved by the City Engineer;
6. Approval of the necessary wetland impact permits from the Rice Creek Watershed
District, Minnesota Department of Natural Resources, and the U.S. Army Corps of
Engineers; and
7. Compliance with Section VI, E, 3, of the Zoning Ordinance (Lighting) is required.
Updates. None required.
.
e
.
Planning Case 98-09, SUP (City Hall)
City of Arden Hills, 1245 Highway 96
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Stepped steel pole features double welded transition and flush hand '3rt
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VALENCIA MODEL INFORMATION
Model Lamp Pole Mounting
"(600 70 MHjHPS S'.10' A-B-C-D-E
AWQO 250 MH/flPS 12' -14' A-B-C-D-E
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P,O. Box 430
Photometric (bta . See Tl;~chnicJ( Section. Shelby, NC 2B151
D6 Pole dillli?llSiollS ,lr'e nominal Phone: 704.471.2211 Fax: 704.471.2255
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Planning Case 98-20, Variances
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OWNERSHIP REPORT
1. Applicants and record owners .
Dan and Stacy Kubat
3459 Lake Johanna Blvd.
Arden Hills, Minn. 55112
635-9403
2. Owners and addresses of all abutting property
a. Paul Jaster
3453 Lk. Johanna Blvd.
Arden Hills, Minn. 55112
b. Kathy Early
3449 Lk. Johanna Blvd.
Arden Hills, Minn. 55112
c. Darlene McDonough
1831 Grant Road
Arden Hills, Minn. 55112
d. Chuck Mertensotto
3473 Lk. Johanna Blvd.
Arden Hills, Minn. 55112
WRITTEN STATEMENT
Presently we have a detached garage, 22 feet from our house. .
Because we are expecting a baby in October, we need to expand
our house. Our plan is to attach our house to the garage.
In the 22 feet we can create 2 bedrooms and an extra bath, which
will be needed in the future. A problem exists with this plan.
The existing garage was built without sufficient frost footings.
In order to attach the house to the garage, I need to put frost
footings in. Because the garage is 25 years old and in rough
shape, I prefer to tear it down, and build it back up properly,
in the same place.
In planning the addition, I was posed with another problem.
In order to get the desired rooms in my addition, to support
my expanding family, it became clear that an addition on our
lot was going to require variances. First, the garage as it
stands, is considered a legal, non-conforming building. It
stands 24 feet from the back of the lot. If I tear it down
and rebuild it, I need to be 30 feet from the lot line.
Secondly, because of the width of our lot, I am encroaching
into the minimum side yard setback.
The average lot in our neighborhood is approximately 12,000
square feet, with 11,000 square feet being the minimum. On
average these lots are 70 ft.x 170 ft.. Our lot size is 7,215
square feet, or 50ft.x 144 ft.. Because the lot is so narrow
and shallow, along with reasons to follow, I need to ask for
variances..
We live at the end of a driveway which is shared by 3
houses. All 3 of the garages on the driveway are 24 feet from .
5/S'
the back of their respective lots. The facades of the garages
are all in a line. In order to maximize my addition, I would
. like to preserve this line of facades, and place my new garage
in the same place. If I had the average depth of the lots in
my neighborhood, it would be easier to construct a garage within
the required setbacks.
Again, lot size creates problems with the actual addition.
There are many factors which limi t my placement of the addition.
First, it is preferred by me to continue the central hallway
into the addition. In doing this I then can create the 2
bedrooms on one side of the hallway and stairs going down on
the other. With the bedrooms being only average sized, the
north side of the building sits 2 feet into the setback. I
have shifted the building as far as I can to the south,
minimizing the variance needed. It now sits inches away
from a window of the existing house, and the gas and electrical
utilities. Lastly, I would like to preserve the little grass
(yard) I have left. I dread the thought of a totally concrete
backyard.
Any relationship with abutting properties will not be
affected, in my opinion. What can be seen from Grant Road is
just the garage. The present garage has stood in the same spot
for 25 years. If anything, the new garage, will enhance the
area, because it will replace the old, run down garage. Because
Lake Johanna Blvd. is below the hill in the front, any addition
will not be seen.
.
.
Planning Case 98-21, Site Plan (Phase I)
Ramsey County, 3500 Lake Johanna Blvd.
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500 0 500 1000 1500 2000 2500 3000 3500 4000 Feet
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r..=-.<--;;a~.l;SjOSjOS~~ .. ~ ~ -" -" ~ .. ~ -'" -",,-~ .. .. ...- ~ ~ ~ -'" -3; -" ~ '" ~ ~ .J;fi ~ /1111
1 SANDERS lANDSCAPE 365 East Kellogg Boulevard ~II~
1 WACKER ARCHITECTS Saint Paul, Minnesota 55101 lllll
BERGLY AND 651-221-0401 tlf
:/. INC. 1/f
PLANNERS Fax: 651-297-6617 I
WI
'il July 10,1998 " '~ 1111
1m
l Md<""o_ f~~lf <0 1m
'II City of Arden Hills 1m
, 1450 W. Highway 96 ~'"I
!II Arden Hills, MN 55112
il11 bl'
ill Re: Land Development Application and Zoning Variance Request bll
'j T"", S<hmid' "'""'" Pwk S;" 00,"_ ""iM
11 tllll
1111 Dear Mr. Ringwald: .- Will
)111 Sanders Wacker Bergly, Inc. is submitting a Land Development Apptication and Variance Request, on behalf of the Ramsey lllIil
)//1 County Parks and Recreation Department, for a site development project currently being designed for Tony Schmidt County lllll
)111 Park in Arden Hills. The attached submittals include: filii
III 1. Land Development Application Form ~III
1111 2. Site survey completed by Martinez Corporation using photogrammetric methods 1m
'1 3. Names and addresses of Q\mers within 350 feet 1m
{I 4. Site plan ~Jlf
/11 5. Landscape plan
ii/If 6. Drainage plan bfl
I 7. Utility plan bf
I//~ bf'
III/f We request that the City of Arden Hills consider approving a variance from the requirement that the parking setback be 20'
1//1 from rights-<>f-way as it pertains to the beach parking lot. The existing parking lot serving the Lake Johanna Beach will be I/JI\!
I ~improved as part of this project, with the north edge located within 23' of the pavement edge on Lake Johanna Blvd. The ~II~:
III edge of the existing parking surface varies from 23' to 32' from the Boulevard's pavement edge. 1///11
111/\
}, To our knowledge, there is no platted right-of-way or easement for the length of Lake Johanna Blvd. located within the park btl
'1/1 boundaries. The width of the right-of-way outside of the park boundary and 360' southwest of the proposed parking lot is l/I/i'
III1 66'. Ifwe use this width as a reference for determining a desired setback for the improYCd parking lot, the lot would extend
l/IIl 18' into the desired setback. Based on this reasoning, we request that the City allow a variance of 18' or a 2' setback instead lilli'
i of the desired 20'. We request the variance for the following reasons: 1",,-
1//1 IX"ll
illl\ 1. The parking lot is isolated from adjoining properties. The property across Lake Johanna Blyd. is park land. tbe park ~!!!I!
11//\ boundary to the west is 360' from the west end of the lot and tbe park boundary to the east is 520' from the east end ~i1II:
. of the tot.
11111 2. The space ayailabte for the parking lot is timited. The distance between Lake Johanna Bouleyard's south payement bl!
1m, edge and the lake edge is less than 23 0' in this area which allows minimal space for the beach sand blanket, beach bl,
I ' house and parking lot. bl!
1/1\ 3. There is not an atternatiye location near the beach that would pro\ide parking that is safe, convenient or with
111/\ adequate capacity to ser.'e the faeitity. II//Ii
I 4. Shilling the lot location would result in the loss of valuable trees. If the parking lot were shifted 18' to the south, bl'
(I seventeen large oak trees would be removed.
111\ hiI'
Iml Please call me at 221-0401 if you have any questions or require additional information. bl!'
~III d::erelY, ~ - bl'
~II ~ I/!!\,
~III / bl'
~ Larry. acker RLA b\
'{' Vice P ident/Landseape Architect
;/1 1IIIIi
It I C: Larry Holmberg, Sue Mason
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//1 1/11
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(
MINUTES
CITY OF ARDEN HILLS, MINNESOTA DRAFT
PLANNING COMMISSION
. WEDNESDAY, AUGUST 5, 1998
8:00 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER
Chair Erickson called the meeting to order at 8:00 p.m.
ROLL CALL
Present were Chair Steve Erickson, Commissioners Terri Duchenes, Marty Rye, Dave
Sand, and Brent Nelson.
Absent was Commissioner Therese Galatowitsch.
Also present were: Council member Paul Malone, City Administrator Brian Fritsinger,
Assistant to the City Administrator Kevin Ringwald, Community Development Director
Cindy Walsh, Associate Planner Nancy Randall, and Recording Secretary Marie Tischer.
APPROVAL OF MINUTES FROM PLANNING COMMISSION MEETING HELD ON
JULY 1. 1998
. Sand moved, seconded by Rye to approve the July 1, 1998, minutes. The motion carried
unanimously (5-0).
CASE #98-09 - CITY OF ARDEN HILLS - 1245 HIGHWAY 96 - SPECIAL USE
PERMIT (CITY HALL) - PUBLIC HEARING
Chair Erickson requested verification of the public hearing notice. Assistant to the City
Administrator Kevin Ringwald verified notice of public hearing in the Bulletin on July 22,1998.
Chair Erickson gave an overview of the public hearing process, then opened the public hearing at
8:03 p.m.
Mr. Ringwald explained the City of Arden Hills is requesting approval ofa special use permit
(SUP) to facilitate the construction of a 15, I 02 square foot City Hall at the southeast comer of
Sunfish Lake on the Twin Cities Arrny Ammuoition Plant (TCAAP) on a 2.4 acre portion of
TCAAP zoned R- L He explained the City has been working on the plans for a new City Hall as
well as the redevelopment ofTCAAP. The City's vision for the redevelopmel1t of the TCAAP
includes many uses, but the construction of the first new structure on this property will be a
milestone for the City. The Council has chosen Sunfish Lake as the location for the new City
Hall and has been working with the U.S. Department of Defense and the Minnesota National
Guard to obtain the right to construct a City Hall on this property. The Council believes that this
discussion has progressed far enough to warrant moving forward with the necessary City
. approvals. When the authorization from the property owners is granted, then the City can
commence construction.
--
,
ARDEN HILLS PLANNING COMMISSION - AUGUST 5.1998 2
Mr. Ringwald reviewed the site plan is not significantly different that the plans shown at the
January of 1998 Town Hall meeting. However, those original plans provided access to the site .
via an existing interior dirt driveway off of the northerly extension of Hamline A venue. The new
access to the site is via a full movement access onto Highway 96. The new point of access is
approximately halfway in between Hamline Avenue and Lexington Avenue. A median cut in
Highway 96 is required to provide full movements to the site. The site plan also provides for
future access to the dirt driveway, if additional activities (ie., Joint Public Works facility) are
developed on TCAAP.
Mr. Ringwald said the site plan provides for substantial open space around the building. The
building and its associated parking meet the setback requirements. Parking for the City Hall is
provided in two general areas; the visitor parking which is directly east of the building and the
employee/service parking area which is adjacent to Highway 96.
Mr. Ringwald described the building as a walkout design toward Sunfish Lake. The site plan
illustrated this design and showed the natural slope down to the lake, which offers an excellent
opportunity for the walkout configuration. The exterior of the building is proposed to be Kasota
stone, but includes a brick as an alternate.
Mr. Ringwald provided information on the plans for grading, indicating the plan calls for two
patio areas one north of the building and one west of the building. The grading plan provides for
sheet draining of the parking area to the northeast so as to maintain the hydrology of an existing
wetland which exists there. The proposed drainage plan was formulated with the assistance of .
the Rice Creek Watershed District.
Mr. Ringwald referred to a bench handout which revised thc employee parking area. The
modification relocated the HV AC systems from the entry way to the southeast comer of the
building which slightly shifted the cmployee parking area to the east.
The plan conforms with the Zoning Ordinance which requires that all exterior storage shall be
screened from public view. A small screencd cnclosure at thc comer of the building will satisfy
this requirement.
Mr. Ringwald said the landscape plan will enhance the prairie theme which currently exist on the
site. The employee parking lot is screened by evergrcens and larger oak trees are clustered out
from the building. Generally, the rest of the site will consist of native grasses.
Mr. Ringwald said that the proposed lighting would be minimal and situated at the points of
entry, and the employee parking lot. The main concern of lighting is for safety purposes and the
plan meets or exceeds the specifications of the Zoning Ordinance.
Mr. Ringwald stated staffrecommends approval of Planning Case #98-09, Special Use Permit
for a 15,102 square foot City Hall subject to nine conditions stated in the Staff memorandum
dated August 5,1998. If the Planning Commission makes a recommendation on this Planning
Case, it would be heard at the Monday, August 31, 1998, regular meeting of the City Council. .
--
ARDEN HILLS PLANNING COMMISSION - AUGUST 5. 1998 3
. Chair Erickson asked if anyone in the audience wished to comment on the proposal in Planning
Case #98-09. There were none.
Hearing no comments, Chair Erickson closed the public hearing at 8:10 p.m.
Chair Erickson invited comments from the Commission.
Chair Erickson questioned the approval process for obtaining a new median cut on Highway 96.
Mr. Ringwald stated that the City Engineer has met with Ramsey County and that they were not
opposed to the median cut and their plans for Highway 96 have been modified to reflect this new
point of access. However, if the City Hall construction were to precede the reconstruction of this
segment of Highway 96, then the City would coordinate with Ramsey County for the provision
of a temporary median cut.
Chair Erickson questioned if a connection to the dirt driveway north of the proposed City Hall is
necessary at this time. Mr. Ringwald stated that this connection is not necessary at this time.
However, it might be necessary at some point in the future.
Chair Erickson applauded the City's efforts to do something fairly bold and contemporary. He
considered the City Hall plans as an attractive building plan which seems to respond to the needs
of the City and to make the most ofa small building on a large site.
e Chair Erickson stated his disappointment is the entrance as illustrated on the east elevation. He
stated that the canopy defines it, but the entry way seems somewhat understated for a public
building. Jean Sterner, Architectural Alliance, described the area and stated that there would be
more landscaping and ornamental trees, as well as signage by the Council Chambers.
Commissioner Rye said that currently there is a small staff and he questioned if additional staff
could be accommodated particularly in view of the Re-Use plan for TCAAP. Also, he asked if
there would be a way to add onto the building.
Peter Vcsterholt said there are some future offices at the lower level and two upstairs. There are
two private offices and space upstairs where there is room to expand the number of offices
internally.
Mr. Brian Fritsinger, City Administrator, stated that the plan accommodates five to six additional
staff members. The current staffing (administrative) level of the City is eleven. This plan is
viewed as adequately meeting the staffing needs of the City into the foreseeable future. In
addition, it allows the ability to put officc space into the community room, if necessary. The
building is not designed for exterior expansion capabilities; it is sized for the current and
anticipated future staffing needs of the City.
.
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ARDEN HILLS PLANNING COMMISSION - AUGUST 5. 1998 4
The question of accommodating a Police or Fire Department was raised and Mr. fritsinger stated .
that a stand-alone bui1ding(s) would need to be constructed to service those needs.
Commissioner Rye inquired about shields for the proposed lighting. Ms. Sterner showed a
sketch of the lighting which indicates it is directed outward. She also stated that there were
internal louvers so as not to cause the direct discharge of light.
Commissioner Sand stated his concern about the noise caused inside of a structure with a metal
roof. Additionally, he was concerned about the severe slope of the standing seam metal roof
towards the entry way and the drainage and ice problems that this could cause if improperly
designed. Mr. Vesterholt said there would be a drain to collect the water. Commissioner Sand
said he wanted the whole roof drainage area to be reviewed in more detail.
Commissioner Sand stated that he also had a concern regarding the louvers being used on the
windows on the west and north elevations. He asked if the architect could describe how the
louver section would function with the windows behind it. Ms. Sterner said there would be a
separate piece on the exterior of the building, but that detail has not yet been fully developed. It
is expected to be precast metal or concrete. Commissioner Sand asked if any thought had been
given to alternative shading. He was concerned whether the vertical shading is right for the
westerly side of the building.
Additionally, he referred back to the entry area and asked if accessability had been addressed
given that the site plan show steps. Ms. Sterner stated that the steps have been removed. .
Commissioner Nelson inquired about the exterior of the building. Ms. Sterner displayed a
sample of the proposed exterior of the structure which consists of Kasota stone, she also noted
that brick was being considered as an alternate due to budgetary constraints.
Commissioner Nelson asked if additional staff would be necessary if community activity were
increased. Mr. Fritsinger said the City Council is still discussing how the community room will
be used. However, if community activities are significantly increased from there current levels,
then additional staff resources may be necessary.
Commissioner Duchenes questioned if the handicap parking spaces were located il1 the most
convenient place. Ms. Sterner showed on the site plan how a handicapped person would gain
access to the building and that the parking spaces are correctly located for that purpose.
Commissioner Sand asked how far the City Hall parking lot would be from the Army Reserve
Center. Mr. Ringwald indicated that he was unsure of the exact distance but the City Hall site is
approximately half way between Hamline and Lexington A venues.
.
-~
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ARDEN HILLS PLANNING COMMISSION - AUGUST 5,1998 5
. Commissioner Sand stated that Shoreview created rental income from their community room and
he asked if any thought had been given to pursuing such a scheme, especially because of the
setting overlooking the lake.
Mr. Fritsinger said that there has been considerable conversation about such a plan and much of
it is driven by cost. The community space is designed so kitchen amenities can be added for this
purpose. The outdoor patios enhance the desirability of this space. However, in conversations
with City Manager who oversee such facilities they do generate revenue, but generally these
revenues do not cover the expenditures.
Commissioner Sand asked jfthe Commissioners would see this plan again. Mr. Ringwald said
that unless the plans were to change drastically, it would not come back for further review by the
Planning Commission.
Commissioner Sand moved seconded by Commissioner Rye to recommend approval of
Planning Case #98-09, Special Use Permit for a 15,102 square foot City Hall, at the
southeast corner of Sunfish Lake, subject to the following conditions:
I. If the City Hall construction precedes the reconstruction of Highway 96, the City
will coordinate with Ramsey County for the provision of a temporary median cut;
2. Reorganize the employee parking area to minimize conflicts;
3. The smallest amount of bare ground is exposed for as short as time as feasible;
. 4. Temporary ground cover, such as mulch, is used and permanent ground cover,
such as sod, is established;
5. Methods to prevent erosion and trap sediments are employed;
6. Fill is stabilized to accept engineering stal1dards, approved by the City Engineer;
7. Approval of the grading, sedimentation, and erosion control plan by the RCWD;
8. Modification of the landscape plan such that the appropriate number of caliper
inches has been provided in the 4.5 inch to 5 inch range;
9. Compliance with the Sign Ordinance; and
10. That the entrance way detailing be studied to assure adequate protection for ice
and water runoff from the roof.
The motion carried unanimously (5-0).
Chair Erickson said this mattcr would go before the Council on August 31, 1998.
CASE #98-20 - DAN AND STACY KUBAT - 3459 LAKE JOHANNA BOULEY ARD -
VARIANCE (REAR AND SIDE YARD SETBACKS)
Mr. Ringwald cxplained the applicant is requcsting approval of a rear yard setback variance (24
feet proposed when 30 feet is required) and a side yard setback variance (five fcet proposed when
seven feet is required) for an attached garagelhouse addition on a single family lot zoned R-2.
.
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ARDEN HILLS PLANNING COMMISSION - AUGUST 5. 1998 6
He explained the applicant currently has a 1,008 square foot house and a detached 484 square .
foot garage. The detached garage is currently 24 feet from the west property line. The applicant
wishes to rebuild the existing detached garage at its current size in its current location and attach
it to the existing house with a 588 square foot house addition which would bring the size of the
house up to 1,596 square feet. The rebuilt garage requires the rear yard setback variance and the
house addition requires the side yard setback variance.
Mr. Ringwald reviewed the case and said the lot in question is small in relation to other
properties in the immediate neighborhood (ie., within 350 feet). Also, the effective square
footage is half the normal size of these neighboring lots.
The applicant currently has access through the extension ofFairview Avenue. His garage is 24
feet from the west property line and he wishes to rebuild that existing garage in its current
location, but also add a 21 foot house addition between the house and the garage. The total
square footage would be 1,600 square feet including the garage. The lot is 50 feet wide and
contains 6,000 square feet and has 35 feet of buildable width. He further described the property
regarding setbacks and said the property owner has provided some exterior drawings.
Chair Erickson said it was clear why the variance is requested, but not clear why the addition
needs to encroach two feet into the setback. Mr. Ringwald said it had to do with an existing
hallway, access into the garage, and how that related to the space. Mr. Kubat presented his
drawings and explained the layout to the Commissioners.
Chair Erickson asked Mr. Ringwald ifhe was comfortable with the efforts made to meet the .
requirements and his response was that the owner had tried his best to minimize the variance.
Mr. Ringwald stated that originally the appl icant proposed a three foot side yard setback and tbat
the applicant had made significant modification to minimize the variance.
Commissioner Sand, in viewing the drawing, referred to the south side yard setback and it was
explained that Mr. Kubat is asking for only a two foot variance. Mr. Ringwald noted that there
are other lots south of this immediate neighborhood whose owners could request variances in the
future.
Mr. Ringwald stated staff recommends approval of Planning Case #98-20, rear yard setback
variance for the attached garage addition (24 feet proposed when 30 feet is required) based on the
"Findings-Rear Yard Setback Variance (attached garagefhouse addition)" section of the staff
report dated July 1, 1998 and the side yard setback variance for the attached garage addition (five
feet proposed when seven feet is required) based on the "Findings-Side Yard Setback Variance
(attached garagefhouse addition)" section of the staffreport dated July 1, 1998, subject to
compliance with the plans and specifications as shown on Exhibit A of the staff report dated
August 5, 1998. If the Planning Commission makes a recommendation on this Planning case, it
would be heard at the Monday, August 31, 1998 regular meeting of the City Council.
.
-~
ARDEN HILLS PLANNING COMMISSION - AUGUST 5.1998 7
. Commissioner Rye moved, seconded by Commissioner Sand to recommend approval of
Planning Case #98-20, Variance, rear yard setback variance for the attached garage
addition (24 feet proposed when 30 feet is required) based on the "Findings-Rear Yard
Setback Variance (attached garage/house addition)" section of the staff report dated July
1, 1998 and the side yard setback variance for the attached garage addition (five feet
proposed when seven feet is required) based on the "Findings-Side Yard Setback
Variance (attached garage/house addition)" section of the staff report dated July 1, 1998,
subject to compliance with the plans and specifications as shown on Exhibit A of the staff
report dated August 5,1998. The motion carried unanimously (5-0).
Chair Erickson said this matter would be before the City Council on August 31, 1998.
CASE #98-21 - RAMSEY COUNTY (PARKS AND RECREATION DEPARTMENT)-
3500 LAKE JOHANNA BOULEV ARD - SITE PLAN (PHASE I)fV ARIANCES - PUBLIC
HEARING
Chair Erickson requested verification of the public hearing notice. Mr. Ringwald verified notice
of public hearing in the Bulletin on July 22,1998.
Commissioner Rye asked that he be excused from the meeting.
Chair Erickson gave an overview of the public hearing process, then opened the public hearing at
. 9:19p.m.
Chair Erickson said the Commissioners would receive the presentation of staff and open the
meeting to the floor. Then the public hearing will be closed and the Planning Commission
would deliberate and then make a recommendation to the City Council.
Mr. Ringwald explained the applicant requests concept approval of a site plan for planned
upgrades (Phase I construction) to Tony Schmidt Park. The request also includes parking lot
setback variances for right-of-way (15 feet proposed when 20 feet is required) and Lake Johanna
(20 feet proposed when 50 feet minimum is required).
Mr. Ringwald explained that Ramsey County is proposing to redevelop, Tony Schmidt Park in
Arden I-Iills, in several phases. He stated that earlier this year, the Planning Commission and
City Council reviewed and approved a concept plan for improvements to Tony Schmidt Park and
the Ramsey County Park system north of that going up to Mounds View High School. The
applicant is now requesting site plan approval of Phase I of those improvements.
The Phase I construction activities south of Lake Johanna Boulevard consist ofreconstructing
the beach parking area, boat launch parking area, small boat tie-up area, and interior trails areas.
These planned improvements are consistent with the direction provided in the approval of the
concept plan. The Phase 1 construction activities north of Lake Johanna Boulevard consist of
reconstructing the recreation parking area, trails, and the overflow boat parking area. These
. planned improvements are consistent with the direction provided in the approval of the concept
plan.
--
-
----
ARDEN HILLS PLANNING COMMISSION - AUGUST 5, 1998 8
Mr. Ringwald stated that one of the issues previously raised was the setback of the boat launch .
from the single family home to its east. The site plan shows that the boat launch parking lot is
the required 75 feet from that property line of that single family home. Additionally, they are
showing fairly intense landscape planting to minimize the impact on this home. Also,
improvements are being made to the lakeshore itself, replacing concrete blocks on the shore with
natural vegetation; and constructing a park trail which would link the recreation area with the
bath house and beach area.
The parking lot adjacent to the beach has been pulled back from Lake Johanna Boulevard, but the
distance between the right-of-way and an existing grove of mature oak trees is minimal.
Therefore, a five foot variance is being requested to accommodate the parking area.
In the area near the boat launch, there is a required setback is 50 feet from the lake, but the site
plan only provides for 20 feet. Mr. Ringwald said that in talking with the DNR regional
hydrologist (Joe Richter), that they view this as an improvement to an existing nonconforming
structure. The DNR suggests additional plantings and vegetation between the boat launch
parking area and the lake as an important in screen, from the water.
In the area to the north of Lake Johanna Boulevard, they are constructing a grassed overflow
parking area to accommodate the needs of boaters. This is being provided to eliminate the need
for on street parking on Lake Johanna Boulevard which was a previously stated concern.
Mr. Ringwald stated that staff recommends approval of the site plan (Phase I construction), in .
Planning Case 98-21, including parking lot setback variances for right-of-way (15 feet proposed
when 20 feet is required) and Lake Johanna (20 feet proposed when 50 feet minimum is
required) based on the "Findings-Parking Lot Setback Variances (Right-of-Way and Lake
Johanna)" section of the Staff report dated July I, 1998, and subject to seven conditions. He
noted if the Planning Commission makes a recommendation on this Planning Case, it would be
heard at the Monday, August 31, 1998, regular meeting of the City Council.
Chair Erickson asked if anyone in the audience wished to comment on Planning Case #98-21.
Caroline Gilbert, 1670 Lake Johanna Boulevard, asked ifany existing oak trees in the area south
of Lake Johanna Boulevard are planned to be removed. Mr. Greg Mack, Ramsey County Parks
and Recreation Director, said no oak trees would be coming down, but some other mature trees
on the north side of Lake Johanna could be removed. Ms. Gilbert stated that she was also
concerned that the overflow parking north of Lake Johanna Boulevard would only allow for
more intensive use of the lake and would not correct the on street parking problem on Lake
Johanna Boulevard. Mr. Mack stated that he did not think it was the intention of the committee
to expand the number of boaters, but to safely accommodate what exists. Ms. Gilbert said she
was concerned with the concept.
.
__ - _u _ ______
ARDEN HILLS PLAllliING COMMISSION - AUGUST 5. 1998 9
. Chair Erickson said there was a great deal of concern about the amount of parking on Lake
Johanna Boulevard. He said the Commission is not encouraging additional use of the lake, but
providing parking for those who use the lake. Efforts are being made to not park on the road.
There will be some signage near the small paved lot indicating where to park.
Hearing no further comments, Chair Erickson closed the public hearing at 9:27 p.m.
Chair Erickson asked that the petitioner outline where the locations are for the proposed
buildings in subsequent phases. Larry Wacker, Sanders, Wacker, Bergly, Inc., Landscape
Architect Planners, showed a site plan which detailed the relocated bathhouse and toilet facility.
He also detailed the location of the picnic shelter and other proposed structures on the north side
of Lake Johanna Boulevard.
Chair Erickson noted that Mr. Ringwald discllssed in the Staff memorandum that the trail
adjacent to the north edge of Lake Johanna Boulevard is not part of this phase. Mr. Wacker said
it would be part of another phase. He showed a sketch of the area and described a base level of
trails in Phase 1. The second phase will deal with two architectural elements, the beach building,
and the shelter north of Lake Johanna Boulevard.
Mr. Wacker further described the sequence of the project. Chair Erickson understood that the
trails at Lake Johanna are planned to connect with other trails and that was confirmed. Mr.
Wacker said work will continue with what is available at the time.
. Mr. Mack said work could begin this fall with approval on removal of undesirable vegetation.
Chair Erickson asked Mr. Ringwald if there was any problem with the County regarding the
Lake Johanna setback variance. Mr. Ringwald said that the Staff reviewed it as they would any
other variance request.
Commissioner Duchenes asked if it was reasonable to look at a condition that would require the
posting of Lake Johanna Boulevard as 'No Parking.' Mr. Ringwald stated that this is ajoint issue
with Ramsey County and the City. Additionally, the Planning Commission recommendation on
the Master Plan included a condition that encouraged the City Council to address necessary
signage in that area with the County.
Commissioner Sand expressed his great pleasure in seeing this coming to fruition; it will
improve greatly the lifestyle in Arden Hills. 1t will bring more people to the park, but that is the
reason we have parks.
Commissioner Sand referred to the beach and asked if there would be a improvement to the
boundary between the beach and the grass area. Mr. Mack stated there would be an edger placed
to maintain the delineation between to the two ground covers.
.
--
ARDEN HILLS PLANNING COMMISSION - AUGUST 5. 1998 10
Commissioner Sand stated there are a lot of enhancements being proposed for the park and asked
ifthere was any provision for people in wheelchairs who may want to use the beach. Mr. .
Wacker responded that is being reviewed by the County. He also noted that in other parks in the
metropolitan area improvements have been provided to allow wheelchair users access to the
water.
Chair Erickson called for additional comments or questions and there were none.
Commissioner Sand moved, seconded by Commissioner Nelson to recommend approval
of Planning Case #98-21, site plan (Phase I construction), including parking lot setback
variances for right-of-way (15 feet proposed when 20 feet is required) and Lake Johanna
(20 feet proposed when 50 feet minimum is required) based on the "Findings-Parking Lot
Setback Variances (Right-of-Way and Lake Johanna)" section of the Staff report dated
July 1, 1998, and subject to the following conditions:
1. Approval of the grading, drainage, and erosion control plans by the Rice Creek
Watershed District;
2. The smallest amount of bare ground is exposed for as short as time as feasible;
3. Temporary ground cover, such as mulch, is used and permanent ground cover,
such as sod, is established;
4. Methods to prevent erosion and trap sediments are employed;
5. Fill is stabilized to accepted engineering standards, approved by the City
Engineer;
6. Approval of the necessary wetland impact permits from the Rice Creek Watershed .
District, Minnesota Department of Natural Resources, and the U.S. Army Corps
of Engineers; and
7. Compliance with Section VI, E, 3, of the ZOl1ing Ordinance (Lighting) is required.
The motion carried unal1imously (5-0).
Chair Erickson said this matter will be before the City Council on August 31.
COUNCIL REPORT
Councilmember Malone announced thc appointment of Stephen Baker as thc new Planning
Commission member.
Councilmember Malone reported that Case #98-16, Terry McCleary, regarding a lot split, was
withdrawn. He also reported that Case #98-19, Thomas Whittles, was approved.
Councilmember Malone stated the City has been working with Roseville to coordinate the
ordinances relating to water llses on Lake Josephine. The Sheriffs department would appreciate
having only one ordinance to enforce on the lake.
Councilmembcr Malone commented on the proposed Fox 29 TV Tower on TCAAP. There was .
a brief exchange on the status of the subject.
-
ARDEN HILLS PLANNING COMMISSION - AUGUST 5. 1998 11
. Council member Malone updated the Planning Commission regarding the street projects.
Councilmember Malone briefed the Planning Commission on the upcoming budget for the City.
Councilmember Malone also reported on discussions with Shoreview and North Oaks regarding
Lake Johanna Volunteer Fire Department.
Commissioner Rye inquired about the status ofTCAAP land. Counci1member Malone noted
that General LeBlanc was in attendance at the meeting. It was his understanding the decision
regarding the lease for the new City Hall is very close.
COMMISSION COMMENTS
None.
ADJOURNMENT
Commissioner Sand moved, seconded by Commissioner Nelson to adjourn the meeting at
10:10 p.m. The motion passed unanimously (5-0).
.
.
--
. CITY OF ARDEN HILLS
MEMORANDUM
DATE: August 31,1998
TO: Mayor and City Council
FROM: Kevin Ringwald, Assistant to the City Administrato~
SUBJECT:
July Planning Case 98-17
1. Case #98-17, Minor Subdivision, Easement Vacation, and Variances, John McClnng,
4326 North Snelling Avenue
Request. The applicant is requesting approval of a three (3) lot minor subdivision. The
applicant proposes to divide Outlot A, McClung First Addition into three parcels (Exhibit A).
Proposed Parcel C contains the existing home ofthe applicant. The applicant is also requesting
approval of variances for tbe lot area (195 sq. ft.) and for the lot depth (8.38 feet) on proposed
Parcel B and a vacation of part of a utility easement.
Background. McClung First Addition was approved on October 16, 1978 (Exhibit B). It
. contained 11 lots and Outlot A. The City granted lot depth variances of 1.9 feet were granted
for the three lots across McClung Drive from the Outlot being considered in the current
application and lot width variances of five feet were granted for two other lots. The drainage
easement across portions of Outlot A (as shown attachment 2) now exist in the form
recommended by RCWD in 1978.
The project file shows that the platting began in November of 1977 and continued through
October of 1978. Over this period of time, many options were proposed and discussions with
the Planning Commission, City Council, RCWD and City consultants were incorporated into
the eventual Final Plat.
The applicant came before the Planning Commission with this request as part of Planning Case
96-24 on November 6,1996. The Planning Commission postponed action on this request until
such time as a wetland delineation was completed. Subsequent to that action the applicant
witbdrew the request.
Deadline for Agency Actions. The City of Arden Hills received the complete application for
this request on May 28, 1998. Pursuant to Minnesota State Statute, the City must act on this
request by Monday, July 27, 1998 (60 days), unless the City provides the petitioner with
written reasons for an additional 60 day review period. The additional review period would
extend to Friday, September 25, 1998. The City may with the petitioners consent extend tbe
review period beyond the Friday, September 25, 1998, date.
.
Lastly, if the City denies tbe petitioners request, "... it must state in writing the reasons for the .
denial at the time that it denies tbe request."
Recommendation. The Planning Commission, at their July 1, 1998 regular meeting,
approved Planning Case 98-17, Minor Subdivision of Outlot A, McClung First Addition,
easement vacation, and variances (lot depth and area) on Parcel B based on the Findings - Lot
Depth Variance (Parcel B) and Findings - Lot Area Variance (Parcel B) sections of the Staff
Report dated July 1, 1998, subject to the following conditions:
1. Payment of the appropriate park dedication fee.
2. Provision of calculations, in a form acceptable to the City Engineer, determining the
appropriate size ofthe replacement area for the easement area which is to be vacated.
3. Provision of drainage and utility easement in a form acceptable to the City Attorney,
prior to consideration ofthis request by the City Council
4. Informing the buyer(s) of Parcel A and B, by the applicant, of the restrictions
imposed by the drainage easement in potential building expansion or deck
construction.
5. Recording the subdivision in the form of a Registered Land Survey.
6. Provision of the necessary drainage and utility easements along the property lines,
as required by the City Code, in a form acceptable for filing with Ramsey County.
Updates.
Condition #1 The Planning Commission recommendation requires the payment of the .
appropriate park dedication fees. The Community Development Director has prepared a
memorandum regarding the required park dedication fee, which is attached as Exhibit B.
The Community Development Director recommends an additional condition which would
state: "Payment of the park dedication fee shall occur prior to recording of the minor
subdi vision."
Condition #2 The Planning Commission recommendation requires the proVIsion of
calculations for the drainage area that runs through the site in a form which is acceptable to
the City Engineer. The applicants engineer has provided the City Engineer calculations on
the 100 year elevation for this pond. The pond and its new easement is shown on Exhibit C.
The 100 year flood elevation for this pond is at an elevation of915.6. The City Engineer had
accepted the calculations which determined this elevation.
The City Engineer requests that an additional condition be added to the approval of this
request which would require that the lowest floor elevation of homes on Lots A and B be at
least two feet higher than the 100 year flood elevation. Therefore, the City Engineer is
recommending that an additional condition be added which would state: "The lowest floor
elevation for Lots A and B shall be at an elevation no lower than 917.6."
.
. Condition #3 The Planning Commission recommendation requires the provision of drainage
and utility easement in a form which is acceptable to the City Attorney. The applicants
engineer has provided the City Attorney with the legal descriptions for the drainage and
utility easement which is shown on Exhibit D. The City Attorney is comfortable with the
legal descriptions provided. However, based on tbe legal description provided, the drainage
and utility easement will need to be recorded prior to the recording of the minor subdivision.
Therefore, the City Attorney is recommending an additional condition which would state:
"Recording of the drainage and utility easement, in a form acceptable to the City Attorney,
prior to the recording of the minor subdivision."
Additional Comment The City Engineer, City Attorney, and Staff are concerned about the
extent to which the drainage and utility easement encroach onto the proposed lots, particularly
Lot B. Lot B is buildable, however, the ability to add a deck of have a back yard is severely
limited. The Staff would conclude that portion of the pond which exists outside of the existing
easement should be relocated onto Lot C as a compensatory storage area (Exhibit E). The Staff
has discussed this with the applicant, but the applicant has an expressed an unwillingness to
pursue this option, and wishes to leave it up to the future home owners to resolve if they feel
that it is necessary. However, tbe Staff would conclude that now is the appropriate opportunity
to accomplish this task as their exists only one owner at this time. As the City has seen on other
properties (ie., Indian Oaks Circle) when issues like this are left to be resolved at a future date,
it assumes that all parties will be reasonable about the request and that is not always the case.
Therefore, the Staff would recommend an additional condition which would state: "Provision
. of compensatory storage on Lot C, such that the drainage and utility easement required for the
pond on Lot B can be reduced to the existing utility and drainage easement and such work shall
be completed before any building permits will be issued for Lots A, B, or e."
Easement Vacation The request for the easement vacation relates to Lot A (Exhibit F). If this
request is approved, then the Staff would return to the City Council with a resolution enacting
the vacation as soon as the legal description is available.
.
ElQlf6" It t (?-
Planning Case 98-17, Minor Subdivision, Variance,
and Utility Easement Vacation
John McClung, 4326 North Snelling Avenue
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CITY OF ARDEN HILLS
. MEMORANDUM
DATE: July 22, 1998
TO: Mayor and City Council ~>~
FROM: Cindy S. Walsh, Community Development Director
SUBJECT: McClung Outlot A Subdivision Planning Case #98-17
Backl:round
John McClung intends to split his remaining land, Outlot A, into three parcels. Since park
dedication has never been paid on this land, the applicant is required to do so as a part of the lot
split process.
Park Dedication Fee Calculation
Based on the Registered Land Survey, this area is 1.7773 acres and has a density of 1.692
dwelling units per acre. The park dedication for residential projects of 0-2 dwelling units per
acre is 6%. This percentage is based on the Arden Hills Public Use Dedication Ordinance
Section 22-9. Since the property owner has stated that an appraisal has not been done on the
. parcels, I am recommending that the fair market value of the property, excluding the house, be
determined by the 1997 tax role. In most cases, the tax role value of the property is less than the
appraised value.
The land value for Mr. McClung's three parcels is $75,000. A park dedication fee requirement
of6% would amount to $4,500.
Mr. McClung intends to argue that the existing house parcel should not pay park dedication. To
my knowledge, the City has collected on the land value of the house parcel in the past. We have
not excluded this parcel because of the fact that the City has not collected on this piece.
Mr. McClung has also suggested that the City accept the land next to the existing trail rather than
cash. Some of this area is wetland. I would not recommend that the City use any property in this
area as a fulfillment of park dedication.
Recommen dation
Staffrecommends that the McClung Planning Case # 98-17 pay a park dedication fee of$4,500,
which is 6% of the value of the land for all three parcels. Cash in lieu ofa land dedication seems
more appropriate in this case.
Enclosures: 2
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F=ROF'~ IlA&EMI!NT DEec~IF'TION .. .......-
That port of Outlot A, McClung First Addition, Ramsey County, Minnesota,
described os:
Beginning at the Southeast corner of said Outlot A,
McClung First Addition, Ramsey County, Minnesota; thence on on
assumed bearing of West along the South line of said Outlot A, a
distance of 205.36 feet; thence North 57 degrees 17 minutes 16
_conds West 103.28 feet; thence North 48 degrees 31 minutes 06
conds West 152.61 feet; thence North 36 degrees22 minutes 17
econds West 63.64 feet; thence North 63 degrees 34 minutes 30
seconds East 42.14 feet; thence East 20.00 feet; thence South
35,57 feet; thence South 24 degrees 16 minutes 59 seconds East
13.05 feet; thence SOllth 36 degrees 41 minutes 48 seconds East 21.37
feet; thence South 51 degrees 26 minutes 22 seconds East 40.75 feet;
thence South 48 degrees 10 minutes 47 seconds East 30,07 feet; thence
South 82 degrees 45 minutes 39 seconds East 22.77 feet. to the west
line of Lot 1, Block 2 said McClung Addition; thence SOllth 24.48 feet
to the southwest corner of said Lot 1; thence East 247.49 feet to
the northeasterly corner of said Outlot A; thence South 26 degrees
14 minutes 00 seconds Eost 9978 feet to the point of beginning,
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,,"CCluIl<;l F;,.l Add;!ion
.
CITY OF ARDEN HILLS
MEMORANDUM
DATE: August 25,1998
TO: Brian Fritsinger, City Administrator
FROM: Dwayne Stafford, Public Works Director "y)
SUBJECT: 1999 Street Improvements
Request
The City of Arden Hills Public Works Director requests the City Council adopt Resolution
#98-56 authorizing the City Engineer, (BRW) to prepare a Feasibility Report for the City of
Arden Hills 1999 Street Improvement Program.
Backeround
The City of Arden Hills will be reconstructing West Round Lake Road in 1999 which may use
all of, or most of, the monies appropriated for street improvements in 1999.
. As a result, staffrecommends that a Feasibility Report for any additional work include only
necessary seal-coating and a study on the necessary steps to complete the reconstruction oftwo
streets which were recommended for improvements in the 1997 and 1998 Feasibility Report.
Those streets are:
North Snelling Avenue from Arden Place to the Cul-de-Sac, where it appears a portion of
the street was constructed outside of the right-of-way by as much as 60 feet, and;
North Hamline Avenue from County Road E North to dead end. This street may need
additional Right-of-Way to accommodate existing fire hydrants and an acceptable
turnaround on the North end.
Although some of these problems had been previously identified, no solutions had been offered.
Staff believes these issues should be brought out and discussed with council so decisions can be
acted on to insure these streets are ready for improvements as monies become available.
Recommendation
The Public Works Director recommends the City Council adopt Resolution #98-56 ordering the
City Engineer (BRW), to prepare a Feasibility Report in the matter of the 1999 Street
Improvement Project.
.
n_
CITY OF ARDEN HILLS
COUNTY OF RAMSEY .
STATE OF MINNESOTA
RESOLUTION NO. 98-56
A RESOLUTION ORDERING A FEASIBILITY REPORT IN THE MATTER OF THE
1999 STREET IMPROVEMENT PROJECT
WHEREAS, the City has determined that it should consider improving certain property by
reconstructing, rehabilitating or maintaining streets; and
WHEREAS, the City Council must first secure a preliminary feasibility report in order to
consider making the improvement; and
WHEREAS, it is proposed at some point in the future, to improve the following streets; North
Snelling Avenue from Arden Place to the north dead end cul-de-sac and, North Hamline Avenue
from County Road E to the north dead end; and
WHEREAS, in order to improve North Snelling avenue and North Hamline A venue, it appears,
the City needs to obtain additional right-of-way and easements; and
WHEREAS, it is the intent to assess benefitting properties for all or a portion of the cost of the .
improvement, pursuant to MN statutes, Chapter 429
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Arden Hills,
Minnesota that the proposed improvement be referred to BRW, Consulting Engineers, for study,
and that they are instructed to report to the Council with all convenient speed advising the
Council in a preliminary way, as to whether the proposed improvement is necessary, cost-
effective, and feasible, and as to whether the improvement should best be made as proposed or in
connection with some other improvement, and the estimated cost of the improvement as
recommended.
BE IT FUTHER RESOLVED, that BRW is instructed to outline and identify the additional
Right-of-Way and easements which are necessary in order to improve North Hamline Avenue
and North Snelling Avenue.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 31ST DAY OF AUGUST, 1998.
DENNIS PROBST, MAYOR
ATTEST: .
BRIAN FRITSINGER, CITY ADMINISTRATOR
BRW MEMORANDUM
A DAMES &. M(X)fl.[ GROUP CQMP REC:~" J~r-\
. . ~_ I \ i,,~: BRW
- .- ,~,.- -- .-.- '..,,' Thresher Square
AUG 2 "{ 1998 700 South Third Street
Minneapolis,MN 5541;
CITY 0' "I'>: 'i'L" Phone: (612) 370-0700
f ,... It,~! l..l \ I : !+~' Fax: (612) 370-1378
To: Brian Fritsinger/City Administrator File: 37951 002 8001
From: Gregory S. Brown/BRW, Inc.
Arden Hills City Engineer
Date: August 26,1998
Subject: Change Order #3
Gateway Business District, 14th Street Northeast
Background
The City of Arden Hills awarded Lametti & Sons, Inc. of Hugo, Minnesota the Gateway
. Business District, 14th Street Northeast project on October 14, 1997. Lametti & Sons low bid
was $713,700.00; Change Order # 1 was approved by the Council on October 14, 1997 increasing
the contract amount by $17,000.00 to $730,700.00. Change Order #2 was approved by the
Coul1cil 011 December 15, 1998 increasing the contract amount by $193,726.50 to $924,426.50.
Purpose of Change Order #3
Change Order #3 includes work items associated with the incorporation of a modular block
retaining wall along the northern boulevard of Gateway Court. The proposed roadway grades
for Gateway Court are approximately 5-7 feet above the existing ground surface in the area. In
order to avoid slope impacts to the existing wetlal1d north of Gateway Court a retaining wall is
needed. The original plans (prepared by Howard R. Green) did not include provisions for
retaining walls and no cross sections were prepared for Gateway Court which likely would have
idel1tified the need for a wall. We cOl1sidered modifYing the proposed roadway elevations
however that alternative would have unacceptable impacts to the phase 1 and 2 building
accesses.
The City Engineer has reviewed the unit prices negotiated with the Contractor for the work and
has determined that they are reasonable.
Recommendation
The Arden Hills City Engineer recommends Council approve Change Order #3 thereby
increasing the contract amount by $29,650.00 from $924,426.50 to 954,076.50.
. File 379510028001
U:\WPDOCS\ARDENHIL\GATEWA Y\CHA.'1GE#HIEM
------
.- BRW Copy.......
City Copy
Contractor Copy
r Copy
CHANGE ORDER
No. 3 (Three)
. PROJECT: Gateway Business District-14th Street NE DA TE OF ISSUANCE: August 26, 1998
OWNER: City of Arden Hills OWNER's PROJECT NO.
1450 West Highway 96
Arden Hills, MN 55112 ENGINEER: Gregory S. Brown, PE
Arden Hills City Engineer
BRW, INC.
CONTRACTOR: Lametti & Sons, Inc. 700 Third Street South
16028 Forest Boulevard North Minneapolis, 1vlN 55415
Hugo, MN 55038
CONTRACT FOR: Gateway Business District- ENGINEER's PROJECT NO. 37951-002-8001
14th Street NE
You are directed to make the following changes in the Contract Documents.
Description: Incorporation ofa modular block retaining \'"all along the northern boulevard"ofGateway Court
resulting from the necessity to avoid slope impacts to the existing wetland north of Gateway
Court. This work was inadvertently left out of the original contract documents prepared by
Howard R. Green.
Attachments: Line item schedule, Memo to City Administrator
CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIME:
Original Contract Price Original Contract Time
$ 713.700.00
. Days or Date
Previous Change Orders No. 1 ToNo. 2 Net Change from previoLls Change Orders
S 210.726.50
Days
Contract Price prior to this Change Order Contract Time Prior to this Change Order
S 924.426.50
Days or Date
Net Increase (Decrease) of this Change Order Net Increase (Decrease) of this Change Order
S 29.650.00
Days
Contract Price \vith all approved Change Orders Contract Time with all approved Change Orders
S 954.076.50
Days or Date
REC~NDEDV ') APPROVED: APPROVED:
By 'I-#?;fJPflJ//fm' By By
. - BRXV Il.c. City of Arden Hills Contractor
V f/
I
-------
-----..--....-.---
Original Quantity Amount
Item Unit Contract Increase! Add!
No. Item Unit Price Quantity (Decrease) (Deduct)
SCHEDULE 1.0 - STREET .
2 Modified Select Granular Borrow CY 510.00 4,783 400 54,000.00
.
Add 22 Aggregate Wall Foundation Material CY $30,00 0 30 5900.00
Add 23 Modular Block Retaining Wall SF $16.50 0 1,500 $24,750.00
NET CHANGE 529,650.00
.
.
_____n________
.
CITY OF ARDEN HILLS
MEMORANDUM
DATE: August 13, 1998
TO: Brian Fritsinger, City Administrator
FROM: Dwayne Stafford, Arden Hills Public Works Director ye;
SUBJECT: Round Lake Road
Request
The City of Arden Hills Public Works Director requests Councils consideration of having the
City Engineer review the Gateway Business District Feasibility Study done in May, 1997 as it
pertains to Round Lake Road.
Background
The City of Arden Hills received a Feasibility Study in May of 1997 which addressed
improvements and options related to Round Lake Road and the Gateway Business District. At
that time it was Staffs understanding, the City Council favored a Boulevard type roadway, with
. a landscaped median, possible irrigation system, lighting, and enhanced landscaping. Upon
discussion of this with City Engineer Brown, quick cost estimates for that portion of Round Lake
Road between the south edge of the Indykiewicz property and Gateway Boulevard may exceed
those cost estimatcs provided by the Feasibility Study. Under these circumstances, Council may
wish to have the City Engineer do a review of the 1997 Feasibility Study including cost
estimates. Receiving the Engineers review may help Council determine the type of roadway and
enhancements most appropriate.
Recommendation
The Public Works Director recommends Council instruct the City Engineer to review and verify
costs estimates and options provided in the May 1997 feasibility study relating to Round Lake
Road.
.
,
. CITY OF ARDEN HILLS
MEMORANDUM
DATE: August 27, 1998
TO: Brian Fritsinger, City Administrator
FROM: Terrance R. Post, City Accountant @
SUBJECT: Apportionment of Improvement Assessments Resulting from Plat
Division #DL 066474
At the August 31, 1998 regularly scheduled Council meeting, Council will be asked to consider
adopting a resolution that pertains to the apportionment of assessments resulting from a property
division by Ramsey County Records and Revenue. Following is a brief description of the
recommended resolution action.
Resolution #98-55 (Division No. DL 066474)
As part of the reconstruction of Oak A venue in 1996, it was determined that the City was
required to obtain easement square footage from the property owners at 1550 Oak Avenue to
accommodate the location of newly constructed roadbed. In action taken by Council on April 13,
. 1998 by Resolution #98-40, the City was provided with the necessary right-of-way for the
reconstruction, in exchange for vacating excess right-of-way in this area. The impact of property
division #DL 066474 is to create a new parcell.D. (27-30-23-33-0048-9) with 652 less square
feet than the original parcell.D. (27-30-23-33-0027-2).
Apportionment Resolution #98-55 reapportions 100% of the original assessment from the old
PIN to the new PIN.
Enclosures
.
,
DIVISION NUMBER...DL066474 PAGE 4
BEGIN DATE........07/28/98 08/03/98
ASSESSMENT YEAR.......1998 0015039
PRIOR DIV If: .
NEW PIN ================================================================
27-30-23-33-0048-9 DISTRICT-
TRANSFER:
INST TYPE. WD INST DATE. 03/01/77 TRNSFR DATE. 03/04/77
FEE OWNER........RICHARD L SHEPLEY
JANET E SHEPLEY
01550 OAK AVE
ST PAUL !iN 55112-3667
-------------------------------------------------------------------------
COMMENTS.........00650 SQ FT TAKEN TO WIDEN OAK AVE
BY DOC #3055171 REC 4-28-98
-------------------------------------------------------------------------
.
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.
. CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 98-55
RESOLUTION RELATING TO APPORTIONMENT
OF ASSESSMENTS RELATING TO
IMPROVEMENT NO. 96RECON8YR
WHEREAS, the assessment roll for Improvement 96RECON8YR as last finally adopted on May
28, 1996, was filed and certified to the County Auditor of Ramsey County on June 28, 1996, for
the purpose of including installments thereof to be collected along with real estate taxes
commencing in 1997; and
WHEREAS, since that date, a parcel of property contained within said assessment roll has been
conveyed by previous property owners; and
WHEREAS, the County Auditor of Ramsey County requires that apportionment oftbe original
assessment against each original tract where it has later been divided, sold or conveyed, be made
by the City Council of the City of Arden Hills in order that the proper assessment can be
. extended by the County Auditor against each parcel of property thereafter, commencing with an
assessment to be collected in the year 1999 and thereafter.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Arden Hills,
Minnesota that it does hereby make the following apportionment of original assessments as
contained in said assessment roll of May 28,1996, against the following described property.
CITY OF ARDEN HILLS DIVISION NO. DL 066474
RESOLUTION NO. 98-55 DIP NO. 6578
NAME OF ASSESSMENT 96RECON8YR AUDITOR NO. 6578
OLD PIN NUMBER TOTAL ASSESSMENT
A. 27-30-23-33-0027-2 $4.300.89
.
.
RESOLUTION NO. 98-55 PAGE TWO AUGUST 31, 1998
.
REAPPORTIONMENT (NEW PIN NUMBER)
A. 27-30-23-33-0048-9 $4.300.89
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 31st DAY OF AUGUST, 1998.
DENNIS PROBST, MAYOR
ATTEST:
BRIAN FRITS INGER, CITY ADMINISTRATOR .
.
CITY OF ARDEN HILLS
. MEMORANDUM
DATE: August 31, 1998
TO: Mayor and City Council
FROM: K"" R",w'Id, A",,,,,, t, th, Ctty Adml,;,t"to~
SUBJECT:
Activities Au~ust of 1998
The following summarizes some of the activities undertaken in August of 1998.
Community Development
I have been assisting the Community Development Director with the continuing transition of
duties. Additionally, I assisted with the interview process for the new departmental secretary
(Susan Holmes).
Comprehensive Plan update
The Planning Commission will meet on Wednesday, September 2, 1998 at 6:00 p.m. to continue
to discuss the update to the Comprehensive Plan. At this meeting, will be receiving the final
drafts of the Transportation Element, Housing Element, and Public Facilities Element. The
. principal discussion will center on the Natural Resource Element. The regular Planning
Commission meeting will start at 8:00 p.m. following the worksession.
Economic Development
1. Gateway Business District. The landscaping is going in on Phases II, III, and IV of the
Welsh Development. The landscape screening of Round Lake for Phases I, IT, III, and IV
are currently being installed. The Staff is continuing to work with the developer on the
green stripe on Phase IV (light green vs dark green) and anticipate that this will be
resolved within the next week. Additionally, the lights are now hooked up on Phases II,
III, and IV and the Staff will be doing a night time inspection the week of August 24th to
insure compliance with the City Code.
Discussions are continuing regarding the development of the Morris Communications
site. They are currently two parties who are showing continued interest on the site
(Northco and Welsh). The Staff will keep the City Council appraised of the progress
made in the discussions with these potential developers.
2. Business Development Committee. The Business Development Committee (BDC)
continues to work on the LexingtonIFox Study. The BDC has been receiving feedback on
the plan and has been evaluating potential modifications to the plan. Additionally, the
BDC has requested that the Finance Committee review the advantages and disadvantages
of establishing a Tax Increment Finance (TIF) district over all or part of the study area.
.
3. Business Relations Committee. The Business Relations Committee (BRC) continues to
meet one-on-one with 10-15 businesses per month. The BRC at its next meeting has .
invited Kitty Rhoades of the Chamber of Commerce, to discuss potential collaborative
efforts between the two organizations.
TCAAP
Dwayne Stafford and myself met with representatives ofNSP, at their request, to discuss their
power supply plan for the area. NSP currently has an underground mainline which extends from
Highway 96 and Hamline Avenue, north along the extension of Hamline Avenue, to County
Road I where its connects to a distribution system for the homes north and east of TCAAP. The
underground facility is in poor condition and needs to be replaced. The replacement cost
(underground) is in excess of$I,OOO,OOO. NSP approached the Minnesota National Guard
regarding the possibility of placing this underground utility overhead. The Minnesota National
Guard does not wish to have an overhead utility in this location. Therefore, NSP approached
Ramsey County regarding placing an overhead utility along Highway 96 (north side), Lexington
Avenue (west side), and County Road I (south side). Ramsey County approved NSP's request.
The City Council may wish to comment on this issue, as the new overhead utilities would be
directly in front of the new City Hall. NSP estimates that the cost of undergrounding all or part
of the Highway 96 utilities would range from $40,000 to $80,000. The Staff would appreciate
direction from the City Council on how it wishes to pursue or not to pursue alternate designs
and/or locations for this new utility.
North Metro I35W Corridor Coalition
The Staff has not yet received feedback from the Metropolitan Council on the County Road D, .
Neighborhood Commons grant application. The City is scheduled to be hooked up to the
Coalition server the week of August 24th, which would allow us to electronically interact with
the other member cities, as well as to receive the current Ramsey County property records data
sets.
EDA
The Staff continues to work with Welsh Companies and their excavator Rehbein to verify the
soil correction cost for the Phase II, III, and IV of the Gateway project. As the City Council will
remember as part of the development agreement with Welsh Companies the City agreed to pay
up to $250,000 for soil correction costs on the project. The Staff is reviewing the billing to
determine the eligibility of the various components so that the EDA may authorize the release of
the appropriate funds.
.
---
CITY OF ARDEN HILLS
e MEMORANDUM
DATE: August 25, 1998
TO: Mayor and City Council
FROM: Cindy S. Walsh, Community Development Director (lffJ
SUBJECT: August Department Head Report
Parks and Recreation Commission
The Commission approved the proposed 1999 Park Fund Budget. They also moved approval of
the Trail Comprehensive Plan as ammended by the Planning Commission.
The Commission will not meet in August due to members being on vacation. The next meeting
will be September 29.
Bethel College
I have been meeting with Craig Hjelle from Bethel College about the possibility of sharing some
park facilities. The City Council will be hearing more about the opportunities available at future
meetings.
. County Road E Pedestrian Bridl:e
I met with representatives from MnDot to discuss the possibility of adding a pedestrian walkway
on to the existing bridge along County Road E that crosses Ham1ine/Snelling Avenue. There are
a couple of different funding options. MnDOT staff will get back to the City on which options
have the greatest chance of funding.
Ramsev County Soccer Facilitv
Ramsey County is in the process of identifying potential sites for a soccer complex. The Ranlsey
County Commission has directed staff to take on this project because of the shortage of soccer
fields in St.Paul and the surrounding suburbs. From recent meetings, it is my understanding that
the County may find property, but not necessarily fund the facility. They are not interested in
putting money into single soccer fields in the area cities.
Gateway Trail
Welsh Constmction has cleared the trail area along Phase 1. They intend to pave the area as soon
as weather allows. I have asked BRW to inspect the project to be sure it meets our standards.
Code Enforcement
The resident on 1875 Lake Lane has written a letter to Dave Scherbel indicating that she has
cleaned up the property and intends to sell the house. Although she has made significant
. improvements, she still needs to bring the house up to code. The Council may see this as an
agenda item for September 14 as staff considers how to proceed.
-------
There is an interested buyer for the Tony Anderson property on Lexington Avenue. Staff has e
informed the individual that the homes need to be demolished and that the City intends to
proceed with condemnation and demolition.
There are a few residents on Forest Lane that believe that the City is being too harsh with Mr.
Nixon (1369 Forest Lane). They may make an appearance at the August 31 City Council
meeting to express their concern. Staff feels that Mr. Nixon has been given more than adaquate
time to take care of the situation. The Judge has agreed with the City and supports the
demolition.
Buildin!! InsDection
Dave Scherbel has been working on the Bethel plans for expansion. Staff expects all permits
from Bethel to be pulled in 1998.
In the month ofJuly, there was a total of$7,073 in permit fees collected. Mr. Scherbel has
inspected the following in July: 45 buildings, 28 plumbing, 12 mechanical, 4 sewer, and 5 water.
There were no new commercial remodeling projects in July.
Planning
Nancy Randall has been preparing for the September 2 Planning Commission meeting. There are
two variance cases on the agenda. The Planning Commission will meet at 6:00 p.m. to discuss
the Comprehensive Plan and at 8:00 p.m. for regular Planning Commission meeting.
Recreation Program Report .
* Tracy worked with the Cities of Shore view and New Brighton to host a Safety Camp on
August 12 and 13. There were 110 participants for this event.
* Fall soccer league registration is in progress for grades 1-8. The league begins August 31.
* The fall recreation guide was distributed to the residents the week of August 10.
* Fall adult softball leagues begin August 25.
* Tracy and I have been working with the Mounds View School District to develop a ball girl
program with the Mounds View Varsity Soccer team. We will identify girls in 4th and 5th
grade who would be interested in attending the home soccer games and helping out the varsity
players. We think that it is a good opportunity to provide mentors to the younger girls and
keep them active in soccer.
* Tracy will be working on hiring fall staff and implementing several after school programs.
Park Maintenance
The maintenance staff have been very busy trying to keep up with mowing the grass. This
summer's weather makes it necessary to mow some park areas twice a week. The staff have also
been trimming trees along trail areas. We try to do this at least twice a year.
With the increase in fall soccer registrations, we create a temporary soccer field in the outfield at
Cummings Park. This area is lined weekly for soccer games. We do not use the field during the
fall for softball. .
INSPECTIONS - July. 1998 - MONTHLY REPORT
I Permit Type II Permits Issued II Fee Collected II State Sur. II Sac Charge II Valuation I
. BUILDING
Commercial 0 0 0 13,000.00 0
Commercial Remodels 0 0 0 0 0
New Homes 0 0 0 0 0
Residential Remodels 22 3647.29 85.35 0 170,666.00
Other 7 229.00 3.50 0 0
I Total II 29 II 3,876.29 II 88.85 1113,000.00 1170,666.00
HEATING
Commercial 2 278.56 1.00
Residential 14 450.00 7.00
I Total II 16 II 728.56 II 8.00 I
PLUMBING
Commercial 3 105.00 1.50
Residential 5 227.50 2.50
I Total II 8 II 332.50 II 4.00 I
. SEWER
Commercial 0 0 0
Residential 1 35.00 .50
I Total II 1 II 35.00 II .50 I
WATER
Commercial 3 994.00 1.50
Residential 1 35.00 .50
I Total II 4 II 1029.00 II 2.00 I
ELECTRICAL
Commercial 9 399.50 4.50
Residential 13 573.00 6.50
I Total II 22 II 972.50 II 11.00 I
ISIGN II II II I ,
2 100.00 1.00
I Total II 2 II 100.00 II 1.00 I
I Total Fees Collected II 82 II 7073.85 II 115.35 I
. INSPECTIONS COMPLETED
A. Building - 45 E. Water - 5
B. Plumbing - 28 F. Complaint - 8
C. Mechanical - 12 G. Other - 12
D. Sewer - 4
-
.
CITY OF ARDEN HILLS
MEMORANDUM
DATE: August 24, 1998
TO: Brian Fritsinger, City Administrator
FROM: Dwayne Stafford, Arden Hills Public Works Director ~
SUBJECT: Monthly Department Head Report
Public Safety Commission
The City of Arden Hills Public Safety Commission held its regularly scheduled meeting on
August 20, 1998 at City Hall. On the agenda was a request for "No Parking" signs on Shoreline
Avenue just South of Edgewater Avenue in the southeast part of the city.
The Public Safety Commission did not act on this request but will seek more information from
the Sheriffs deputy making the request. Commission Chairman Tholen, also pointed out areas
near the Big 10 Supper Club, and the Pot-O-Gold bingo parlor, which need "No Parking" signs.
. The Public Works Department will look at these areas which were previously posted" No
Parking" and replace signs as necessary.
Chairman Tholen mentioned two items of interest:
1. One is that there has been some talk bfthe Sheriffs Department having a
communications tower erected on the TCAAP site.
2. The Sheriff will have a full time liaison officer at Mounds View High School and 3
other schools this year.
GMeway
Most of the exterior work on Phases II, III, and IV is complete while interior work continues.
The City Building Inspector and Public Works Director have identified defective work on the
private storm sewer at Gateway and Mr. Scherbel will be advising the contractor of those
findings.
1998 Street Project
Edgewater Avenue appears to be ready for the final coarse of blacktop which will complete this
street.
Stowe Avenue also has the first coarse ofblacktop in place and boulevard sodding is underway.
. Fairview A venue just needs additional Class V base and grading to be ready for curbing. Little if
any work has been done on this street in the past three weeks.
Sandeen Road has only been milled to date. New gas mains were installed earlier by NSP.
-----
Monthly Department Head Report Page 2 -
Public Works
Public Works employees disconnected the sewer and water service lines to the old City Hall. Gas .
and electric have also been disconnected.
More manhole repairs were made when a sink hole was discovered on Hamline Avenue and
Tiller Lane where one side of a manhole collapsed. Attached is a picture of this one showing a
portion of the manhole missing around two pipe and the resulting sink hole.
In that same area the Public Works crew is cleaning out a ditch along Hamline which is causing
back ups in some areas. This is a relatively simple ditch to clean as it can be accessed from the
roadway.
The lift station just below the east side of Perry Park has been painted with graffiti so often by
vandals that Public Works decided to paint it tan, rather than power washing the structure with
chemicals each time. This will allow Public Works to paint only over graffiti areas with
matching tan paint.
Several sewer manhole covers which snow plows have hit, as a result of settlement of the
roadway around the covers, have been dug up and lowered. Even though most of the City's
plows are designed to trip when an obstacle is hit, it still can be a serious jolt to the driver and
equipment.
Clearing of another sewer easement, this one east of Hudson Road has been completed. It is a
Public Works goal to get all the sewer easements cleared to provide easy access to sewer lines. .
Infratech has started on the repair work of those areas identified for repair during the 1996 sewer
televising. BRW is monitoring this work.
Several fire hydrants with known problems were repaired, grass cutting on boulevards, and some
tree trimming has been done as time allowed.
Public Works Director
Some of the projects the Public Works Director has been working on include:
. Gateway inspection (utilities & quantities)
. Drainage ditch evaluation
. Lift Station #3 conversion
. NSP rates on water pumping
. Finalizing specifications for a new back up generator
. 1998 & 1999 Street Improvements
Fred Reed continues to recover from his triple by-pass surgery and has indicated he expects to
return to work on September 21,1998.
.
-----
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REVISED
AGENDA "
CITY COUNCIL MEETING, CITY HALL
MONDAY, AUGUST 31,1998,6:45 P.M.*
II ....*rp~ASEN()-r~~~q~GEQF~~~~()'fmmi,......ill
THE REGULAR MEETING OF THE
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
HAS BEEN CANCELED
6:45 P,M, 1. Call to Order
. 6:45 P,M, 2. Approval of Meeting Agenda
6:45 P,M, 3. 1999 Budget and Preliminary Levy Discussion
a, Res, #98-53, Clarifying Proposed Sums of Money to be Levied
for Levy Year 1998, Payable in 1999
b, Res, #98-54, Adopting Truth in Taxation Public Hearing Dates
for Proposed 1999 Taxes Payable
7:30 P,M, 4. Public Hearing
a, Ord, #309, Lake Josephine
b, Lake Josephine, Joint Powers Agreement
8:00 P,M, 5. Approval of Minutes
a, August 10, 1998 Regular Council Meeting
b, August 17, 1998 Council Worksession
.
8:10 P,M, 6. Consent Calendar
Those items listed under the Consent Calendar are considered to be routine by the City Council
and will be enacted by onc motion under a Consent Calendar [annat. There will be no separate
discussion of these items, unless a Council member so requests, in which event, the item will be
removed from the general order of business and considered separately in its normal sequence on
the agenda.
.
<
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" -
. .
" .....""
AGENDA - PAGE TWO .
CITY COUNCIL MEETING, CITY HALL
MONDAY, AUGUST 31,1998,7:30 P.M.
a, Claims and Payroll
b, Res, #98-57, Revoking the Special Use Permit for 1200 & 1210
West County Road E
c, Probationary Appointment, Department Secretary, Susan Holmes
d, Purchase ofToro Grounds Master
e, Authorization to Seek Bids on Demolition of 1450 West
Highway 96
8:15P.M, 7. Public Comments
This is an opportunity for citizens to bring to the Council's attention any items not currently on
the agenda. In addressing the Council. please state your name and address for the record, and a
brief summary of the specific item being addressed to the Council. To allow adequate time for
each person wishing to address the Council, we ask that individuals limit their comments to three
(3) minutes. Written documents may be distributed to the Council prior to the meeting, or as
bench copies, to allow a more timely presentation,
8:20 P,M, 8. Unfinished and New Business
a, Plannin{! Cases
1. Case #98-09, City of Arden Hills, Site Plan, 1245
Highway 96 .
A, Authorize Preparation of Cbnstruction Plans
2, Case #98-20, Dan and Stacy Kubat, Variances, 3459 Lake
Johanna Blvd,
3, Case #98-21, Ramsey County, Site Plan, Tony Schmidt
Park
4, Case #98-17, John McClung, Minor Subdivision, 4326
North Snelling Avenue
b, Res, #98-56, Authorizing a Feasibility Report in the Matter of
the 1999 Street Improvement Project
c, Change Order #3, Fourteenth Street, Lametti & Sons
d, Round Lake Road, Feasibility Report Review
e, Res, #98-55, Reapportionment of Special Assessments, Shepley
Property
10:20 P,M, 9. Administrator Comments .
10:30 P,M, 10. Council Comments and CommitteeIDepartment Activity Reports
10:45 P,M, 11. Adjourn
The above times may vary depending upon length of issue discussion.
.
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" ~
. CITY OF ARDEN HILLS
MEMORANDUM
DATE: August 31, 1998
TO: Mayor and City Council
FROM: Brian Fritsinger, City Administrator ~
SUBJECT: New City Hall Project
Reauest
The City Council is asked to provide direction related to the preparation of construction plans for
the new City Hall project.
Background
The City most recently began the process of planning for the new City Hall two years ago, in the
fall of 1996, At that time, the City solicited proposals for architectural services for the design of
a new facility,
. What was the Basis for the Proposal?
The project was described as part of the Request for Proposals (RFP) , The RFP was prepared
utilizing the information which had been completed in 1992 as part of the original City Hall
planning efforts, The proposed facility would be approximately 10,000 square feet in size with a
project cost not to exceed $1,770,000, This cost estimate included all service fees, engineering,
site work, permits, materials, furnishings, and related building costs,
The estimated costs were further broken down as follows:
. Building/Site Preparation $1,250,000
. Furniture/Fixtures 325,000
. Cable System 125,000
. Phone System 70 000
$1,770,000
Spacc Nceds Study
The first exercise, completed in 1997, was an updating ofthe space needs study, The original .
space needs study, completed in June, 1992, identified a building area of 10,592 square feet. The
1997 exercise involved site visits to other City Halls and discussions with a City Council
Subcommittee, including Councilmember Aplikowski and Mayor Probst. The conclusion was a
facility of approximately 16,000 square feet,
.
- "
Memorandum, New City Hall Report .
Page Two
August 31, 1998
Facilities Design/Revised Project Costs
Once the space needs study was completed, the architect began working on a preliminary design
that was presented to the City Council in late 1997, and presented to the community as part of the
1998 Town Hall meeting, The design was well received by the public and City Council.
At the same time, the schematic plans were being drafted, the architect prepared an initial project
cost estimate for the construction of the facility, In March, 1998, this was as follows:
. Main Floor 9,283 square feet
. Second Floor 2,538 square feet (wlfinished)
. Basement 4,284 square feet (unfinished)
Total Square Feet 16,105
The estimated cost of construction at this time was as follows:
. Cost of Construction $2, I 00, 13 5 plus alternates/fixtures
Beginning with the 1998 Retreat, the City Council discussed thc design layout and budget on
several occasions, As a result of the internal reorganization of staff, the internal layout design .
was the only significant change made to the program, These revised plans were last reviewed by
the City Council at its June 15, 1998 Worksession, and no significant changes were made to the
plan, With the additional adjustments to the internal layout, the size of the facility has been
revised as follows:
. Main Floor 8,712 square feet
. Second Floor 2,180 square feet (finished)
. Basement 4,210 square feet (unfinished)
Total Square Feet 15,102
The construction budget is essentially the same as in March at $2,151,913, Other expenditures
that are not included in these estimates are:
. Stone Exterior (alternate) $ 51,802
. F urni ture/F ixtures 325,000
. Cable System 125,000
. Phone System 70,000
. Additional Landscaping 37.000
Total Estimated Project Cost $2,760,715
Clearly, total proposed project cost has increased significantly ($990,715; 56%) over the 1996
RFP not to exceed cap of$I,770,000, Council may wish to provide staff with direction on the .
level of current proposed project cost.
. '.....
. Memorandum, New City Hall Report
Page Three
August 31, 1998
What is the Project Schedule?
Subject to the Council's approval of the Planning Case and construction plan preparation, the
recommendation is to complete construction documents by November 2, 1998, This will allow a
bid opening on December 3, 1998, and City Council approval of the bids on December 14, 1998,
Staff still needs to resolve the audio visual needs issue, This will require a consultant to be
brought on board and may lengthen the time necessary to complete plans by 3 - 4 weeks,
The goal is to allow for Council approval in January, 1999, and for construction to begin in
April, 1999,
What is the Status of the Land TransferlLease Agreement?
Staff will be meeting with the National Guard and its attorneys on September 14, 1998 to begin
discussions and negotiations on the lease agreement.
Architect Fee
The original architect fee of Architectural Alliance was based on an assumed building size of
12,000 square feet, and an assumed construction budget of $1,120,000, With the continued
. delays in proceeding with plan preparation, and the increase in building size, the architects have
expressed an interest in discussing their design fees,
Other Site Relatcd Issues
The City Council has recently discussed proceeding with the Phase II planning efforts at
TCAAP, One of the outcomes of this study would be additional information that may, or may
not, affect Arden Hills' interest in the re-use of the arsenal. One of the questions the City
Council may wish to consider, prior to proceeding with preparation of plans is, in the case that
the implementation of the plan is found to be unfeasible or untimely, "Does the City Council still
believe that TCAAP is the best site for City Hall?" In other words, "What affect, if any, does the
Phase II planning process have on the City Hall site selection?"
Onc of the issues which may affect this is timing, The following timeline attempts to convey the
best estimate dates for completion of certain components of the re-use plan and City Hall
construction, If the City were to delay construction until after the Phase II study is complete, the
City would need to either complete construction plans now, or extend its lease on current space,
In the case that the City were to elect to locate city hall elsewhere, it would want to consider
preparation of construction plans on another site,
.
___n ____
'" .
Memorandum, New City Hall Report .
Page Four
August 31, 1998
. Initiate Phase II Planning - December 1, 1998
. Evaluate Phase II Results - March 31, 2000
. Reconfirm TCAAP site April 1, 2000
. Begin City Hall Construction - June 1,2000
. City Hall Open - April 1, 2001
. Three-year Lease Expires - April 30,2001
Requested Action
The City Council is asked to authorize the architect to proceed with the preparation of
construction plans, The Council further directs the City Administrator to negotiate fees with
Architectural Alliance as a result of changes in the scope of the project.
BF/sls
.
.
~
08/28/98 FRI 09:34 FAX 6126337839 CIty of Arden Hills 141001
*********************
*** TX REPORT ***
*********************
. TRANSMISSION OK
TX/RX NO 1308
CONNECTION TEL 4621262
CONNECTION ID
ST, TIME 06/26 09:33
USAGE T 01'32
PGS, SENT 3
RESULT OK
.
.
--
08/28/98 FRI 09:37 FAX 6126337839 City of Arden Hills ~001
*********************
*** TX REPORT ***
*********************
. TRANSMISSION OK
TX/RX NO 1309
CONNECTION TEL 6461220
CONNECTION ID
ST, TIME 08/28 09:34
USAGE T 02'39
PGS, SENT 4
RESULT OK
.
.
-- -
08/28/98 FRI 09:39 FAX 6126337839 CIty of Arden Hills 141001
*********************
n* TX REPORT ***
*********************
. TRANSMISSION OK
TX/RX NO 1310
CONNECTION TEL 3701378
CONNECTION 10 BRW, INC,
ST, TIME 08/28 09:38
USAGE T 01'12
PGS, SENT 4
RESULT OK
.
.
08/28/98 FRI 09:26 FAX 6126337839 City of Arden Hills 141 001
*********************
*** TX REPORT ***
*********************
.
TRANSMISSION OK
TX/RX NO 1304
CONNECTION TEL 6286833
CONNECTION ID
ST, TIME 08/28 09:25
USAGE T 01'02
PGS, SENT 3
RESULT OK
.
.
08/28/98 FRI 09:28 FAX 6126337839 City of Arden Hills 141 001
**$$$$$**************
$$$ TX REPORT $$$
*********************
TRANSMISSION OK
TX/RX NO 1305
CONNECTION TEL 6339550
CONNECTION ID
ST, TIME 08/28 09:27
USAGE T 01'01
PGS, SENT 3
RESULT OK
.
.
08/28/98 FRI 09:30 FAX 6126337839 City of Arden Hills 19J001
*********************
... TX REPORT ...
*********************
.
TRANSMISSION OK
TX/RX NO 1306
CONNECTION TEL 6333846
CONNECTION ID
ST, TIME 08/28 09:28
USAGE T 01'59
PGS, SENT 3
RESULT OK
.
.
----------- ----------
08/28/98 FRI 09:32 FAX 6126337839 City of Arden Hills I4J 001
*********************
n* TX REPORT ***
*********************
. TRANSMISSION OK
TXlRX NO 1307
CONNECTION TEL 4810551
CONNECTION ID
ST, TIME 08/28 09:31
USAGE T 01'36
PGS, SENT 3
RESULT OK
.
.
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