HomeMy WebLinkAboutCCP 09-14-1998
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CITY OF ARDEN HIL. '[1.._
. 4364 WEST ROUND LAKE ROAD
ARDEN HILLS. MN 55112-5794
AGENDA
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
SPECIAL MEETING, CITY HALL
MONDAY, SEPTEMBER 14, 1998, 7:15 P.M.
7:15 P.M. 1. Call to Order
7:15 P.M. 2. Approval of Meeting Agenda
7:15P.M. 3. Approval of Minutes
. a. February 17, 1998 Special Meeting
7:20 P.M. 4. Unfinished and New Business
a. Gateway Business District, Bond Proceed Fund No. 704 - Tax
Increment Financing District No.2, $250,000 Soil Corrections
b. Indykiewicz Property, Condemnation/Purchase Update
7:30 P.M. 5. Adjourn
The above times may vary depending upon length of issue discussion.
.
PHONE: (6121633.5676 · FAX (612) 633-7839
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CITY OF ARDEN HILLS
. MEMORANDUM
DATE: September 11, 1998
TO: Economic Development Authority (EDA) Board of Commissioners
FROM: Brian Fritsinger, seeretaryrrreasure@
SUBJECT: Secretary/Treasurer Comments for the September 14, 1998 Special
EDA Meeting
1. Approval of Minutes
The Authority is asked to approve the Minutes of the February 17, 1998 Special Meeting
of the Economic Development Authority (EDA).
2. Unfinished and New Business
a. Gateway Business District. Bond Proceed Fund No. 704 - Tax Increment
Financing District No.2. $250.000 Soil Corrections
The Authority is asked to authorize payment in the amount of $250,000 to Welsh
. Development for repayment of soil correction costs, The City and developer had
previously agreed, as part of the Development Agreement, that these costs would
be reimbursed utilizing TIF, The City has reviewed all invoices related to these
costs and verified the expenditure.
b. Indykiewicz ProQerty. Condemnation/Purchase Update
Staff may have an update on the status of negotiations with the Indykiewicz
family.
3. Non-Agenda Informational Item
Please refer to the September 14, 1998 Memorandum from Mr. Ringwald regarding an
update on Cardiac Pacemakers Incorporated.
BF /sls
.
DRAFT
MINUTES
CITY OF ARDEN HILLS, MINNESOTA
. ECONOMIC DEVELOPMENT AUTHORITY (EDA)
SPECIAL MEETING
TUESDAY, FEBRUARY 17, 1998
4:50 P.M. - ARMY RESERVE CENTER
CALL TO ORDERJROLL CALL
Pursuant to due call and notice thereof, President Dennis Probst called to order the
Economic Development Authority (EDA) meeting at 4:55 p.m.
Present: President Dennis Probst; Commissioners Beverly Aplikowski, Dale Hicks,
Susan Keirn and Paul Malone
Also present were Executive Director, Kevin Ringwald; Secretary/Treasurer, Brian
Fritsinger; Public Works Superintendent, Dwayne Stafford; Controller, Terry Post;
Administrative Secretary, Sheila Stowell; and Financial Consultant, Steve Apfelbacher,
of Ehlers and Associates,
. ADOPT AGENDA
MOTION: Commissioner Malone moved and Commissioner Aplikowski seconded a
motion to adopt the agenda for the February 17, 1998 Special Meeting of
the Economic Development Authority. The motion carried unanimously
(5-0).
APPROVAL OF MINUTES
MOTION: Commissioner Malone moved and Commissioner Keirn seconded a
motion to approve the minutes for the January 26, 1998 Regular Meeting
of the Economic Development Authority. The motion carried
unanimously (5-0).
UNFINISHED AND NEW BUSINESS
A. Resolution #98-01, Authorizing Execution of a Tax Increment Pledge Agreement
with the City of Arden Hills Relating to $3,100,000 General Obligation Tax
Increment Bonds, Series 1998A
.
----
DRAFT
ARDEN HILLS EDA SPECIAL MEETING - FEBRUARY 17.1998 2
Mr. Fritsinger explained that, in order for the EDA to coordinate the City's financing for the .
various infrastructure improvements, a pledge agreement was proposed between the City and
EDA.
MOTION: Commissioner Malone moved and Commissioner Aplikowski seconded a
motion to adopt Resolution #98-0 I, Authorizing Execution of a Tax
Increment Pledge Agreement with the City of Arden Hills Relating to
$3,100,000 General Obligation Tax Increment Bonds, Series 1998A. The
motion carried unanimously (5-0).
B. Cancel Februarv 23.1998 EDA Regular Meetinl!
Mr. Fritsinger explained that, due to tonight's Special EDA Meeting, and no further pending
business to be transacted at this time, the Authority consider canceling the regularly scheduled
February 23, 1998 meeting.
.
MOTION: Commissioner Aplikowski moved and Commissioner Keirn seconded a
motion to cancel the regularly scheduled meeting of the Economic
Development Authority. The motion carried unanimously (5-0),
MISCELLANEOUS ITEMS
Executive Director Ringwald notified that the City and Welsh had substantially closed earlier .
that afternoon. Commissioners commended staff for their diligence during this lengthy process.
ADJOURN
MOTION: Commissioner Hicks moved and Commissioner Aplikowski seconded a
motion to adjourn the meeting at 5:00 p.m. The motion carried
unanimously (5-0).
Dennis Probst Brian Fritsinger
President Secretary-Treasurer
.
.
CITY OF ARDEN HILLS
. MEMORANDUM
DATE: September 11, 1998
TO: Kevin Ringwald, Executive Director
FROM: Terrance R. Post, Controller @!fl
SUBJECT: Authorization to Reimburse Developer for $250,000 of Soil Correction
Costs - TIF District No.2
Background
At the October 14, 1997 meeting ofthc Arden Hills Economic Development Authority, the
Commission considered a request from Welsh Companies for additional financial assistance on
Phases II, III and IV of the Gateway Development. After discussion, the Commission adopted a
motion to authorize additional TIF for soil corrections in an amount not to exceed $250,000 and
that the soil correction cost positively correlates to an increase in the valuation assessment
amounts in the Development Agreement.
. Developer Reimbursement Request
As per the Development Agreement, the developer (Welsh Companies) submitted a July 16,
1998, $250,000,00 reimbursement request to the Arden Hills Economic Development Authority
(EDA) for soil correction costs incurred through May 15, 1998. The request is supported by
$243,635,00 in subcontractor incurred costs (Rehbein Companies) and $31,090.00 in developer
subsidiary (Welsh Construction Company) supervision, safety and general conditions items, The
$31,090 in allocated Welsh Construction costs represents an overhead factor of 12,8%,
Staff Audit Review of Reimbursement Reauest
Staff has met with the developer on three (3) different occasions seeking a better understanding
and level of documentation provided to support this reimbursement request. Following are staff
observations ofthis material:
I. From an audit trail standpoint, this is not an ideal situation because the soil correction
costs were embedded into the overall approximate $1.2 million excavation contract with
subcontractor Glenn Rehbein Companies, Because the soil correction portion was not bid
separately, there are no specific invoices from the subcontractor for just the soil
correction work.
.
(
.
Memorandum, Developer Reimbursement - TIF District No, 2
Page Two .
September 11, 1998
2, It appears that approximately 16,200 cubic yards were hauled out and in as soil correction
quantities. Staff consulted with City Engineer Greg Brown on pricing a hypothetical
16,200 cubic yard job project as a reasonableness test. He indicated that removal costs in
this market may average $10.00 per cubic yard ($162,000) and that common borrow for
in-fill material may average $7,50 per cubic yard ($121,000), Thus the hypothetical job
pricing of $283,000 is above the reimbursement request of $250,000,
3. Staff has received and examined copies of Rehbein's outbound truck tickets (i.e., Eagle
Trucking Enterprises, Inc.) and detailed employee daily time tickets from Glenn Rehbein
Excavating, Inc. This documentation supports the overall subcontractor soil correction
cost estimate of$243,635.
4. The difference between the subcontractor cost ($243,635) and the $250,000
reimbursement request is $6,325, This level of developer subsidiary reimbursement is
2.6% ($6,365/$243,635) and appears to be a reasonable overhead charge,
Related Action
On September 3, 1998, check number 14617 was issued to Welsh Development Corporation in
the amount of $82,090 as draw # 1 for soil correction reimbursement. This check was released
prior to EDA formal action in order to facilitate the closing of the Phase IV (1787 Gateway .
Boulevard) property to the new owner, Apache Group.
Recommendation
Staff believes that Developer, Welsh Companies, has provided adequate documentation for
$250,000 in soil correction cost reimbursement and recommends that the Arden Hills EDA
authorize reimbursement for this amount, including $82,090 for draw #1 and $167,910 for draw
#2 at the September 14, 1998 EDA meeting.
Enclosures
.
_Construction t~c\oC;~ A\
8200 Normandale Boulevard, Suite 200
. Minneapolis, Minnesota 55437-1060
612.897.7860 Fax 612.897.7868
Memo
Date: July 16, 1998
TO: Dan Blomquist
FROM: Jim Todd
RE: City of Arden Hills Request for Truck Tickets
Arden Hills Soils Correction Work
Dear Dan:
Attached are the truck tickets, and a breakdown of the soils correction costs incurred
to May 15, 1998. Rehbein Companies incurred $243,635.00. Welsh Construction Corp.
costs for this portion of the work was $31,090.00, in supervision, safety and general
. conditions items. The combined total is $274,695.00.
Should you have any questions, please feel free to call me (897-7844),
cc: File
.
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Welsh Companies _ 0, )
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Comprehensive Real Estate Services -- 6f<1r"~-
8200 Normandale Boulevard, Suite 200 - cA
Minneapolis., rvIinnesota 55437-1060 _If'
612.897.7700 Fax 897.7704 RECf/VED
July 20,1998 JUL 21 1998
f.1rY{JfA1fJfNfflI.LS
Kevin Ringwald
City of Arden Hills
4364 West Round Lake Road
Arden Hills, MN 55112
RE: Arden Hills Soils Corrections
Dear Kevin:
Enclosed in this package are the truck tickets and breakdown of soils correction costs for
Arden Hills, The costs incurred total $274,695 which exceeds the $250,000 reimbursement
limit per the City (Darling) Land Purchase and Sale Agreement. Thus a reimbursement of
$250,000 is requested,
We would be happy to get together and discuss these costs in the next week so that we can
finalize the payment to Welsh, .
Sincerely,
1~ C~
Jay Rosenberg
Welsh Development Company, LLC
Telephone: (612) 897-7722
Encl.
Cc: Dick Zehring
Tom Hart
.
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I
AS
COMPANIES 8651 NAPLES ST. N.E. . BLAINE, MN 55449 . (612) 784-0657
To: Welsh Construction 7/8/98
8200 Normandale Boulevard, Suite 200
Minneapolis, MN 55437
Attention: Jim Todd
Reference: Gateway Project Arden Hills, Minnesota
We have put together most of the trucking records received from your job to help
with the verification of soil correction quantities, Although our records show almost
45,000 cubic yards hauled out and 27,000 cubic yards hauled in approximately 16,200
cubic yards was required for soils correction, On the report accompanying this letter
items 1 through 8 reflect the off-site disposal and the import from off-site of material from
below subgrade elevations, Item 9 was soil correction performed using material disposed
. of and obtained from on site areas, Item 10 reflects the drying of the in-place subgrade, If
you have any questions please feel free to give me a call. The quantities are inclusive of
material moved prior to May 15th
Sincerely,
f)Jr~
Dick Travis
Project Coordinator
.
-
\
Gateway Project Arden Hills Soils Correction A'+
ITEM # Description Quantity Price per cubic yard Total each item .
1) Load out soil correction material for
EaQle 9,350 $0,50 $4,675
2) Haul out poor materials EaQle 9,350 $2,80 $26,180
3) Dispose of poor materials off-site
EaQle 9,350 $1.00 $9,350
4) Load out soil correction material
Rehbein 6,860 $0.50 $3,430
5) Haul out poor materials Rehbein 6,860 $4.40 $30,184
6) Dispose of poor materials off-site
Rehbein 6,860 $1.75 $12,005
7) Import granular material to soil correct
Rehbein 16,210 $6.15 $99,692
8) Place imported granular material
Rehbein 16,210 $1.45 $23,505
9) Remove poor soil and replace with on .
site material Rehbein 9,700 $3.40 $32,980
10) Scarification and recompaction
Rehbein 2,335 $0,70 $1,635
Total soil correction $243,635
.
These quantities are current through todays date 7-8-98
EAGLE TRUCKING -- INVOICE / A~
ENTERPRISES, INC. /50/
7087 20TH AVENUE
CENTERVILLE. MINNESOTA 55038
PHONE: (612) 426-4141 . FAX: (612) 426-6641
. .
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GLENN REHBEIN
EXCAVATING INC.
8551 NAPLES STREET NE
. HINNEAPOLIS, HN 55449-5724 .
TE.....
NET 30 DA YS
DESCRIPTION I PRICE I AMOUNT
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COMPANIES 8651 NAPLES ST. N.E. . BLAINE, MN 55449 . (612) 784-0657
To: Welsh Construction Co" Inc, 8/20/98
8200 Normandale Boulevard, Suite 200
Minneapolis, MN 55437-1060
Attention: Jim Todd
1
Reference: Gateway Center, Arden Hills
Soils Correction Pricing
As requested by the City of Arden Hills and Welsh Construction we would like to
submit verification of soil correction quantities and pricing concerning the above
referenced project. We are presenting the previously submitted spreadsheet and our
project diary for Gateway Center from the beginning of the job through May 15th 1998,
Some diary entries for a job called American Express have also been included as the .
loading and material costs are relevant to this project
As discussed in previous conversations the basis upon which this project was
priced was lump sum. The soils correction pricing was included in this price, Because the
quantity of soils correction was included in the lump sum price we were not required to
keep accurate record of the correction unless it was more than the bid quantity, We have
not attempted to arrive at an exact quantity of soil correction as this would be extremely
difficult at this time.
Our records sbow a considerable amount more soil correction tban was included
initially, This extra soils correction bas been submitted to Welsb Construction for
inclusion into our contract All required soil correction was done at tbe discretion of the
soils engineer.
We also submitted to you billing from a subcontractor for trucking off-site of
unsuitable materials, Tbis bill included a larger quantity of material tban we claimed on
our spreadsbeet because some oftbe material trucked off-site was not considered soil
correction. Also tbis subcontractor unit price billing was less tban the unit price shown on
the spreadsheet as we did add our own overhead to tbe spreadsbeet price.
In addition to tbe subcontractor bill for tbe removal of unsuitable material we also
submitted to you our own truck tickets sbowing the trucking off from tbe site of .
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unsuitable materials and also the import of structural materials, The unit prices shown on
our spreadsheet have been averaged from actual costs and also based on competitiveness
in the current market. .
The soils correction utilizing on-site materials was estimated from the original bid
documents and site investigations, The pricing can be verified by using the job diary
entries,
I
Please call if you have any questions,
Sincerely,
;O~~
Dick Travis
. Project Coordinator
.
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~Constru~tion 63
8200 Normandale Boulevard, Suite 200
Minneapolis, Minnesota 55437-1060
612.897.7860 Fax 612.897.7868 .
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Memo (Tf;' i] f ii fi:.L'
Date: August 25, 1998
TO: Dan Blomquist - Welsh Development
FROM: Jim Todd
RE: City of Arden Hills Request for Verification of Soil Quantities and Pricing
Attached is data from Glenn Rehbein Companies requested by the City of Arden Hills during our
August 13, 1998, meeting, The attached supports the quantities and pricing stated in the
previously submitted spread sheet.
] think it is important to keep in mind that we were asked to give a firm lump sum price for the .
earthwork, including soils correction. The unit prices noted on previously submitted spread sheet
are an average based on actual costs incurred divided by the quantity associated to a work
activity. The attached documents indicated that both the actual cost and quantities exceed
$243,635,00, as recognized by Rehbein,
Should you have any questions, please feel free to call me at 897-7844.
JPT/lw
.
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, Welsh Companies
.
Comprehensive Real Estate Services
8200 Normandale Boulevard, Suite 200 .
Minneapolis, Minnesota 55437 1060
612.897.7700 Fax 897.7704
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August 26,1998 . I !--l . .,.--', '..
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Mr. Terry Post ("c',
.I"
Treasurer
City of Arden Hills
4364 West Round Lake Road
Arden Hills, MN 55112
Re: Verification of Earth Work at Gateway Center
Dear Mr. Post:
Please find enclosed the verification collected by Rehbein Companies for soil correction
at the Gateway Center projects. Hopefully this will satisfy your requirements, however,
if you have any questions, please feel free to call me,
Thank you for your assistance.
:;L~;;?e ;/ .
, V 7
Daniel T, Blomquist
Vice President
Welsh Companies
(612)897-7771
dtb:nbl
enclosure
cc: Tom Hart, Winthrop & Weinstine
.
CITY OF ARDEN HILLS
. ECONOMIC DEVELOPMENT AUTHORITY
MEMORANDUM
DATE: September 14, 1998
TO: EDA P",Id,,' ,.d Bo.,d of eomm"p
FROM: Kevin Ringwald, Executive Director
SUBJECT: Update - Property acquisition for Round Lake Road/Highway 96
intersection (Indykiewicz property)
Back!,!rolmd
As you are aware, the City has been working on improving the intersection of Round Lake Road
and Highway 96 with Ramsey County. This work has proposed the westward relocation ofthis
connection, so as to improve separation from the I-35W interchange and to improve access to the
Gateway Business District (GBD). The City Engineer in conjunction with Ramsey County have
determined what that realignment should be (Exhibit A), The City has taken and will take
numerous actions to effectuate this realignment.
This memorandum is intended to summarize the status of the acquisition of the Indykiewicz
. property required for the construction of the realignment of Round Lake Road. The
Indykicwicz's received an Offer Letter from thc City on August 27, 1998, informing them that
the City and Ramsey County will be purchasing part of their property (approximately 4.0 acres of
a 6.7 acres parcel) for the amount of$350,000, subject to stable soils and no environmental
contamination (Exhibit B). Additionally, thc City's relocation consultant (Evergreen Land
Services - Bud Storm) has met with the Indykiewicz's on several occasions to provide them
information on their relocation benefits which extend beyond the Offer Letter.
The City Attorney was to serve legal notice to thc Indykiewicz's on September I, 1998, which
would start the 90 day "Quick Take" process. However, thc Indykiewicz's were not served until
Friday, September 11, 1998 (the legal notice will be handed out at the meeting, Staff has not yet
received a copy). Therefore, the theoretical acquisition date would be Thursday, December 10,
1998, Obviously, there are many factors which could expedite this schedule (ie" negotiated
settlement) and there are some items which could delay this acquisition date.
The Indykiewicz's have requested that the City stake the proposed right-of-way through their
property so that they could visualize the impact. The City Engineer has informed Staff that the
right-of -way will be staked by Friday, September 11, 1998. Additionally, the City will stake
where we intend to conduct soil borings and will coordinate this activity with the Indykiewicz's.
.
Although it appears that the City and Indykiewicz's vary considerably on the value of the
property and whether the acquisition should include all or part of the property. The Staff will
continue to work with all parties towards a mutually acceptable out of court agreement on the .
value and land area required for this project.
Lastly, the Staff is preparing a Memorandum of Understanding between Ramsey County and the
City. This document would layout the cost sharing agreement for this project. The City is
currently drafting this document for review by Ramsey County staff. After the Staffs are in
agreement it will be forwarded to the County Board and the City for their approvals. Ramsey
County staff has informed the City that they believe that their funds will be available for
repayment to the City in the Spring of 1998.
Recommendation
None. The memorandum is provided only for your information.
.
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. ..
- CITY OF ARDEN HILLS
4364 WEST ROUND LAKE ROAD
ARDEN HILLS, MN 55112-5794 I .
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e:, F~'6Ir E> /~
August 27, 1998
'"
George & Eleanor Indykiewicz
1920 H\VY 96
Arden Hills, MN 55112
RE: TH 96 & Round Lake Roaq
Dear George & Eleanor
The City of Arden Hills iogether with Ramsey County is planning to reconstruct the
, .
interchange referenced above, This project will require that the City obtain fee title to a
portion or your property. In order to obtain this title, the City must follow a specific
procedure, One of these procedural steps is a written offer to purchase the property. This
. letter represents this written offer.
The City of Arden Hills hereby offers all interested parties who may have an interest in the
real estate to be acquired the sum of$350,000,OO, which has been estimated to be just
compensation for such property and rights based upon the fair market value of the
property. A summary of the amount set out above as just compensation is as follows:
LAND TO BE ACQUIRED
(1) Legal Description oftheProperty: See attached exhibit "AU
(2) Interest in Property to be acquired: Fee title
ITEMS OF REAL PROPERTY OTHER THAN LAND TO BE ACQUIRED
(1) Building or Other Structure: Single family home,
(2) Special Purpose Immovable Fixtures: None
(3) Items of Property Not Owned by Owner of the Land: None
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This offer is based on a review and an~lysis ofari appraisal of this type of property ~y a
qualified appraiser. It is also conditioneq upon stable soils and no environmental
<<ontamination. This will be determined after soii borings and environmental surveys are .
,.' 'made.
You will have a reasonable length of time to consider the offer. To aid in your decision
you may wish to secure your own appraisaL Minnesota law provides for reimbursement in
an amount not to e.xceed $500,00 for the actual cost of an appraisal of property rights
acquired by direct purchase. Reimbursement cannot be made, however, until the portion'
of your prOP,erty is actually acquired, '
. .
. If you decide to accept this offer, the parcel will be acquired by direct purchase and you
wiU be paid upon satisfactory evidence of merchantable title and execution of the
appropriate documents. Iflhe offer isunacceptable you may have your property acquired
.' in an eminent domain proceedil)gs,' .'
Your signalure on this letter is only for the verification that such an offer has been made to
you and does not prejudice your right to have the final amoun~ determined through
condemnation proceedings in the event you do not accept the offer. '
. ..
Sincerely,
Brian Fritsinger .
City Administrator
I CERTIFY THAT, on this _day of ,19...-> a copy of this document
was delivered to me by the undersigned Right of Way Agent and a copy ofa brochure
eXplaining the land acquisition process and the owner's rights, privileges, and obligations
has been provided me, .
Signature of Owner Signature of Right of Way Agent
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0_ Round Lnke Road W. and Hwy. 96
CITY OF ARDEN HILLS PROJECT
EXHIBIT "An
P.I.D.# 21-30-23-21_000~
and '''' "', "".22 -000 I and -0002 and -0003
OWNER: Eleanor A. Indykiewicz
and George A. Indykiewiez, husband
1920 Highway 96 W.
New Brighton, MN 55112 _ 1911
Pro nosed Parcel Descrilltion:
(Road Right-or-Way and Ponding Area)
All that part of the of the North Half of the Northwest Quarter of the Northwest Quarter
or Section 21 ,Township 30, Range 23, Ramsey County, Minnesota; And that part of the
Northwest Quarter of the Northeast Quarter of the Northwcst Quarter of said Section 2 J,
lying Westerly of the above d",seribed "Line An and Easterly and Southeasterly line of
"Line B" described as foIlows:
. "Line B" is described as beginning at a point on the south right-of-way line of
Highway No. 96 , distant 262,00 feet on an assumed bearing of West from the
intersection of said south right-of-way line with the above described "Line A" ; thence
South 0 degrees 27 minutes 27 seconds West, a distance of 82.32 feet: thence
Southwesterly on a tangential curve, concave tu the northwest, having a radius of 295.11
feet, a central angle of68 degrees 06 minutes 49 seconds, a distance of350,82 feet;
thence South 68 degrees 34 minutes 16 seconds West, tangent to said curve, a distance of
] 83,10 feet; thence Southwesterly on a tangential curye, concave to the south, having a
radius 0[362.53 feet, a distance of7J feet, more or less, to the intersection with the
easterly right -of- way ufRound Jake Road W. ( Interstate Highway No, 35W) said point
of intersection being] 50 fect , northerly of the south line of the North Half of the
Northwest Quarter of the Northwest Quarter of said Section 2 l,as measured along said
right-of-way line; and there terminating.
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TOTAL p.m
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CITY OF ARDEN HILLS
. ECONOMIC DEVELOPMENT AUTHORITY
MEMORANDUM
DATE: September 14, 1998
TO: EDA Board of Commissioners "
FROM: K~i. Ri.,..Id, .",.tive n;"".<<
SUBJECT: Cardiac Pacemakers Incorporated, update DTED grant
Background
As you are aware Cardiac Pacemakers, Incorporated (CPI) expanded their research and
development facilities in Arden Hills. The expansion of these research and development
facilities will occurred via a 47,000 square foot expansion to Building E on the CPI campus.
The continued gro\\-ih in the medical device sector of the economy is anticipated to remain
strong with the aging of the baby-boomers. CPI is attempting to position itself to capture a large
portion of the medical device niche with this population. It is hoped that the research and
development that will occur in this new facility will strengthen CPI's existing product line and
. create new product lines.
To facilitate this growth the State of Minnesota's Department of Trade and Economic
Development (DTED) awarded the cpr a loan in the amount of $300,000 ($200,000 forgivable
and $100,000 low interest loan), The low interest loan (five years at three percent interest)
portion of the award will be paid back to the City of Arden Hills so that it may start a revolving
loan fund to assist businesses,
The City received a check for $300,000 from DTED on September 1,1998 and in turn provided
cpr a check for the same amount on that same day.
Recommendation
None. The memorandum is provided only for your information.
.
F!L.E
CITY OF ARDEN HILLS
. 4384 WEST ROUND lAKE ROAD
ARDEN HillS, MN 55112.5794
AGENDA
CITY COUNCIL MEETING, CITY HALL
MONDAY, SEPTEMBER 14, 1998, 7:30 P.M.
A SPECIAL MEETING OF THE
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
IS SCHEDULED AT 7:15 P.M.
7:30 P.M. 1. Call to Order
7:30 P.M. 2. Approval of Meeting Agenda
7:30 P.M. 3. Consent Calendar
Those items listed under th~ Consent Calendar arc considered 10 be routine by the City Council
and will be enacted by one motion under a Consent Calendar ronnat. There will be no separate
. discussion of these items. unless a Council member so requests, in \...hich event, the item will be
removed from the general order of business and considered separately in its normal sequence on
the agenda.
a, Claims and Payroll
b, Authorization to Advertise for Bids, Purchase of Generator
c, Proclamation, City Employee, Cynthia Walsh
7:35 P.M. 4. Publie Comments
This is an opporwnity for citizens to bring to the Councirs attention any items not currently on
the agenda. In addressing the Council, please state your name and address for the record, and a
brief summary of the specific item being addressed to the Council. To allow adequate time for
each person wishing to address the Council, we ask that individuals limit their comments to three
(3) minutes. Written documents may be distributed to the Council prior to the meeting, or as
bench copks, to allow a marc timely presentation.
7:40 P.M, 5. Unfinished and New Business
a, Planning Cases
1. Case #98-22, Variance, 1932 Glenpaul Avenue
2. Case #98-23, Variance. 1120 Karth Lake Drive
b, Res, #98-60, Adopting the Preliminary 1999 Budget
c. Res, #98-59, Receiving Preliminary Feasibility Report in the
Matter oflmprovement for a Portion of West Round Lake Road
and the West Round Lake Road and Highway 961ntersection
.
PHONE: (612) 633.5676 . FAX (612) 633-7839
/
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AGENDA - PAGE TWO .
CITY COUNCIL MEETING, CITY HALL
MONDAY, SEPTEMBER 14,1998, 7:30 P.M.
5. Unfinished and New Business, Continued
d. Res, #98-58, Accepting the Grant from the Minnesota DNR
Cooperative Trails Grant Program for Trail Construction Along
County Road F
8:40 P.M. 6. Administrator Comments
8:50 P.M. 7. Council Comments
9:00 P.M. 8. Adjourn
The above times may vary depending upon length of issue discussion.
September Meetin~s October Meetings
September 2 Planning Commission 7:30 P,M. October 7 Planning Commission 7:30 P.M,
September 14 Council Meeting 7:30 P.M. October 12 Business Relations 4:00 P.M.
Committee
September 16 Business Development 8:00 A,M,
Committee October 13* Council Meeting 7:30 P.M.
September 16 Planning Commission 7:00 P,M, October 15 Finance Committee 7:30 P.M.
\Vorksession
October 15 Public Safety 7:30 P,M,
September 17 Finance Committee 7:30 P,M, Commission
September 17 Public Safety 7:30 P,M, October 19 Council \Vorkscssion 4:45 P.M.
Commission
October 21 Business Development 8:00 A,M,
September 21 Council \Vorksession 4:45 P.M. Committee
September 2S Economic Development 7:00 P,M, October 26 Economic Development 7:00 P,M,
Authority Authority
September 28 Council Meeting 7:30 P.M. October 26 Council Meeting 7:30 P.M.
September 29 Parks & Recreation 7:00 P,M. October 27 Parks & Recreation 6:30 P,M,
Commission
October 28 Newsletter Committee 6;00 P,M,
September 30 Newsletter Committee 6:00 P,M.
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CITY OF ARDEN HILLS ~~
. <7/lqlq~
MEMORANDUM
DATE: September 14, 1998
TO: Mayor and City Council
FROM: Brian Fritsinger, City Administrat~
SUR.TECT' 3171 and 3183 Lexinl'ton Avenue
Background
The City Council, at it's August 10, 1998 meeting, adopted Resolution #98-51 and Findings in
regard to the "Hazardous Building" conditions present at 3171 and 3183 North Lexington
Avenue, The Council authorized commencement of the abatement proceedings under Minnesota
Statutes 463,15 Et. Seq,
Since this meeting, the City Attorney and staff have been working through the legal process to
ensure that the hazardous conditions be abated, Recently, the property owner began a process
whereby this property would be sold to a third party,
. The City has held numerous meetings with the current and prospective property owners and their
respective attorneys. To try and facilitate the abatement with the new owner, an agreement has
been reached with all parties,
The key components of the agreement are:
. Mr. Andersen shall pay all legal/court/staff fees incurred to-date by the City of
Arden Hills,
. Mr, Reskuski will board up/secure the home within five (5) days,
. Mr. Reskuski will submit a plan within twenty (20) days on his intentions for 3183
Lexington Avenue, and within sixty (60) days complete abatement on said
property,
. Me Reskuski will escrow $20,000 that can be used by the City in case of default to.
complete abatement.
The City Attorney believes this agreement is sufficient to protect the City's interest. It also does
not impact the City's ability to continue the "Hazardous Building" process as outlined by State
Statute.
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Memorandum, 3171 and 3183 Lexington Avenue .
Page Two
September 14, 1998
Recommendation
Staff recommends the Council authorize execution of the agreement with Anthony Andersen and
Frank Reskuski detailing the abatement of3171 and 3183 Lexington Avenue, subject to minor
changes approved by the City Attorney,
BF/sls
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SENT ~Y:PETERSON f~4M BERG~4N ; S-14-S8 ; 8:54AM ;PETERSON fRAM BERGMA~ 612633783S;# 3/ 7
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AGREEMENT DRAFT
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This Agreement is made and entered into by and between the
City of Arden Hills, a Minnesota municipal corporation (the
"City") , Frank Rekuski ("R~kuski") and Anthony Andersen
I ("Andersen"), to be effective;i:he _ Bday of September, 1998.
Recitals
A. Andersen is the current fee owner of certain property located
at 3171 and 3183 Lexington Avenue, Arden Hills, Ramsey County,
Minnesota (t.he "Property"). The legal description of the
individual parcels constit.uting the Property are as follows:
3171 Lexinaton Avenue:
The North 80 feet of the South 157.4 feet of all that
part of the South ~ of Lot 7, Section 34, Township 30,
Range 23, lying North of the South 6 acres of said Lot 7,
together with and subject to a perpetual right-of-way
over than certain roadway running from Lexington Avenue
. Westerly toward Lake Josephine at a point approximately
196.45 feet South of the Northerly line of South M of
that part of Government Lot 7 lying North of the South 6
acres t.hereof.
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3183 LeXlnQton Avenue:
The North 80 feet of the South 237.40 feet of that part
of Government Lot 7, North of the South Six acres in
Section 34, Township 30, Range 23.
B. The City commenced a proceeding against the Property pursuant
to Minn. Stat. !!l 463.15 et seg., a/k/s the "Hazardous Building
Statute" (the "aBS") on August 10, 1998. A full copy of the City's
Resolution and Findings, commencing the proceeding, was personally.
served upon Andersen on August 17, 1998. The receipt of said
Resolution and Findings and valid commencement of the proceeding
under the RBS is hereby acknowledged.
C. A Notice of Lis Pendens was filed with the Ramsey County
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SENT BY:PETERSON FRAM BERGMAN ; 3-14-38 ; 8:54AM ;PETERSON FRAM BERGMA~ 6126337833;# ,4/ 7
Recorder and Ramsey County Registrar of Titles on August 20, 1998
(the "Notice of Lis Pendens") . .
D. Andersen and Rekuski have agreed to the sale of the Property
I to Rekuski. or a limited liability comoany in which Rekuski has an
I interest. For the ourooses of this Aareement. all references to
I "Rekuski" shall be deemed to include any such limited liability
I comoanv. whether formed before or after the Closinq. The word
I "Closina". as used in this Aareement shall refer to the closinq on
I such sale.
E. The parties to this Agreement have generally agreed to certain
matters in order to facilitate the transfer of the Property from
Andersen to Rekuski, protect the interest of the City in the rights
which it has obtained as a result of the commencement of the
proceeding pursuant to the HBS.
F. The parties wish to memorialize their agreement in writing and
therefore agree as set forth below.
AGREEMENT
1- Obliaations/Role of Andersen. Upon the execution of this .
Agreement, Andersen shall pay to the City the amount of
, which amount constitutes the approximate amount of
the City's expenses chargeable against the Property or the owner
thereof pursuant to the Act. It is understood that this figure is
a good faith estimate. When the exact amount is calculated , the
difference shall be paid by Andersen or reimbursed by the City
within five (5) days of notice thereof. The City represents that
the final figure will not be in excess of 10% of the figure above.
2. Obliaations/Role of Rekuski.
a. Rekuski agrees to be substicuted as and considered the
"Owner" of the Property for the purposes of any further
action under the Act, and shall be responsible for all of
the Owners responsibilities thereunder. Rekuski hereby
acknowledges receipt of the Resolution and Findings.
b. Rekuski also agrees as follows:
:a
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,S~~T BY:PETERSON FRAM BERGMAN; 3-14-38 ; 8:54AM ;PETERSON F~4M BERGMA~ 6126337833:# 5/ 7
. I e l. within five (5) days of the date of Closing, board
up or otherwise Secure the Property in a manner
reasonably acceptable to the City;
I e 2,. Within twenty (20l days of the date of Closing,
demolish all structures located on the parcel
I commonly referred to as 3171 Lexington, or, in the
I alternative. ore sent a insoection report
I (reasonablv acceotable to the City) oreoared by a
I licensed structural engineer certifvinq that the
I foundation of the main house on that parcel ~s
I sound and can be used as a foundation for new
I construction. If such a reoort is presented. said
I foundation shall not have to be removed as Dart of
I the demolition of the structures on that oarcel.
I In any event . any required demolition on that
I uarcel shall be commenced within twenty (20) davs
I of the date of Closinq and shall be comoleted
I within thirty (30) days of the date of Closing;
I e 1.. within twenty (20) days of the date of Closing,
. submit a comprehensive plan (the ~'Plan") I in form
and substance reasonably acceptable to the City,
detailing what action will be taken in order to
complete the abatement of the Conditions. Among
other information, the Plan shall contain a
timetable of when the various stages of abatement
will be completed, identification of the sub-
contractors who will be performing the abatement,
and other information reasonably requested by the
City. In no event shall the completion of the
abatement be scheduled for a date later than sixty
(60) days from the date of Closing. Discussions
with the City regarding exactly what will be
required will be initiated as Soon after the
Closing as reasonably practical.
In order to secure Rekuski's performance hereunder, Rekusk'i
agrees to escrow with Title Company the
amount of $20,000. In the event Rekuski fails to comply with the
terms of this Agreement or the Plan, the City, upon the submission
to Title Company of a sworn affidavit stating
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SB~T BY:FETERSON P~4M BERGMAN; 3-14-38 ; 8:54AM ;FETERSON PRAM BERGMA~ 6126337833;~ 6/ 7
that he is in default of either this Agreement or the Plan, may
obtain the release of the Escrow, and use the funds to complete the .
abatement of the Conditions and otherwise reimburse itself pursuant
to the Act. In the event of such a default, the City shall also
be permitted to refile/record the Notices of Lis Pendens.
Nothing in this section shall be deemed a waiver by the City
of any of Rekuski's obligations or the City'S rights under the
Act.
3. Obliaations/Role of the Citv. Upon the execution of this
Agreement, and the performance by the Andersen and Rekuski to the
extent that obligations can be performed by Andersen and Rekuski at
or prior to the Closing, the City will:
a. Execute and deliver two (2) original Discharge of Notice
of Lis Pendens. This shall not prejudice che City's
right to refile/re-record new Notices of Lis Pendens as
provided elsewhere herein;
b. Agrce to refrain from demolishing the structure located
at 3183 Lexington for a period of sixty (60) days from .
the date of Closing in order to allow ample opportunity
for Rekuski to submit and perform his obligations
pursuant to the Plan.
IN WITNESSES WHEREOF, the parties have executed this Agreement
to be effective the date set forth above.
THE CITY
BY:
~~ Its:
f\)~ Attested By
Its:
I
4 .
$ENT &Y:PETERSON FRAM BERGMAN ; 3-14-38 ; 8:55AM ;PETERSON F~~M BERGMA~ 6126337833;# 7/ 7
. I REKUSKI
Frank Rekuski
ANDERSEN
~~ Anthony Andersen
Q~
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09/10/98 THU 20:04 FAX 6126337839 C1ty of Arden Hills I4J 001
******$$*************
$** TX REPORT **$
*********************
TRANSMISSION OK
TXlRX NO 1434
CONNECTION TEL 4219511
CONNECTION 10
ST, TIME 09/10 20:04
USAGE T 00'27
PGS, SENT 1
RESULT OK
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09/11/98 FRI 16:42 FAX 6126337839 City of Arden Hills @JOOl
*********************
U$ TX REPORT $U
*********************
. TRANSMISSION OK
TX/RX NO 1441
CONNECTION TEL 4219511
CONNECTION ID
ST, TIME 09/11 16:40
USAGE T 02' 14
PGS, SENT 6
RESULT OK
.
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09/11/98 FRI 16:36 FAX 6126337839 City of Arden Hills I4J 001
*********************
$$$ TX REPORT ***
*********************
. TRANSMISSION OK
TX/RX NO 1439
CONNECTION TEL 3701378
CONNECTION ID
ST, TIME 09/11 16:35
USAGE T 00'55
PGS. SENT 3
RESULT OK
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09/11/98 FRI 16:39 FAX 6126337839 City of Arden Hills ~OOi
*********************
... TX REPORT ...
*********************
.
TRANSMISSION OK
TX/RX NO 1440
CONNECTION TEL 6461220
CONNECTION ID
ST, TIME 09/11 16:36
USAGE T 02'38
PGS, SENT 4
RESULT OK
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09/11/98 FRI 16:43 FAX 6126337839 CIty of Arden HIlls 141001
*********************
n* TX REPORT ***
*********************
. TRANSMISSION OK
TXlRX NO 1442
CONNECTION TEL 6286833
CONNECTION 10
ST. TIME 09/11 16: 42
USAGE T 00'58
PGS. SENT 3
RESULT OK
.
.
09/11/98 FRI 16:45 FAX 6126337839 City of Arden Hills 14i001
$$*******************
*** TX REPORT ***
*********************
. TRANSMISSION OK
TX/RX NO 1443
CONNECTION TEL 6339550
CONNECTION ID
ST, TIME 09/11 16:44
USAGE T 00'59
PGS, SENT 3
RESULT OK
.
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09/11/98 FRI 16:47 FAX 6126337839 City of Arden Hills ~001
$$$$$$$$$$$$$$$$$$$$$
$** TX REPORT $**
*********************
.
TRANSMISSION OK
TXlRX NO 1444
CONNECTION TEL 4810551
CONNECTION ID
ST, TIME 09/11 16: 45
USAGE T 01'30
PGS. SENT 3
RESULT OK
.
.
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09/11/98 FRI 16:48 FAX 6126337839 City of Arden Hills ~001
*********************
*** TX REPORT ***
*********************
. TRANSMISSION OK
TXlRX NO 1445
CONNECTION TEL 4821262
CONNECTION ID
ST, TIME 09/11 16:47
USAGE T 01'28
PGS. SENT 3
RESULT OK
.
.
09/12/98 SAT 10:32 FAX 6126337839 CIty of Arden HIlls 141001
*********************
*** TX REPORT ***
*********************
. TRANSMISSION OK
TX/RX NO 1446
CONNECTION TEL 6333846
CONNECTION ID
ST, TIME 09/12 10:30
USAGE T 01'57
PGS, SENT 3
RESULT OK
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. CITY OF ARDEN HILLS
MEMORANDUM
DATE: September 11, 1998
TO: M,y., ,.d City Co""," @
FROM: Brian Fritsinger, City Administrat r
SUBJECT: Administrator Comments for the September 14, 1998 Council
Meeting
A SPECIAL MEETING OF THE
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
IS SCHEDULED AT 7:15 P.M.
1. Consent Calendar
a. Claims and Pavroll
. The City Council is asked to approve vendor claims in the amount of
$494,720.60, and payroll for period most recently ended. The Council should
note payment to Cardiac Pacemakers in the amount of $300,000 as part of a
Department of Trade and Economic Development loan; to Welsh Development
Corporation in the amount of $82,090 for soil correction reimbursement; to BR W,
Inc, in the amount of $24,473.43 for professional services; and to Ramsey County
in the amount of$51,528,91 for law enforcement services.
b. Authorization Bids. Purchase of Generator
The City Council is asked to authorize the advertisement for bids for the purchase
of one (I) trailer-mounted 100kW Emergency Generator Set. This purchase was
identified in the 1998 Capital Improvement Plan and Budget.
c. Proclamation. Cindy Walsh
The City Council is asked to adopt a proclamation thanking Cindy Walsh for her
years of service with Arden Hills.
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Administrator Comments for the September 14, 1998 Council Meeting .
Page Two
September 11, 1998
2. Unfinished and New Business
a. Planning Cases
1. Case #98-22.1932 Glenpaul Avenue. Variance
The Planning Commission has recommended approval of Planning Case
#98-22, comer side yard setback variance for a detached garage.
2. Case #98-23.1120 Karth Lake Drive. Variance
The Planning Commission has recommended approval of Planning Case
#98-23, comer side yard setback variance for a three season porch, and
denied the request for a variance for the existing home.
b. Res. #98-60. Adopting the Preliminarv 1999 Budget
The City Council is asked to adopt Res, #98-60. Adopting the Preliminary 1999
Budget.
c. Res. #98-59. Receiving Preliminarv Feasibility Report Review. Round Lake
Road Intersection .
The City Council is asked to adopt Res, #98-59, Receiving Preliminary Feasibility
Report in the Malter ofImprovement for a Portion of West Round Lake Road and
the West Round Lake Road and Highway 96 Intersection.
d. Res. #98-58. Accepting Cooperative Trail Grant. County Road F
The City Council is asked to adopt Resolution #98-58, accepting the grant from
the Minnesota Department of Natural Resources (DNR) Cooperative Trails Grant
program for trail construction along County Road F,
BF IsIs
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CITY OF ARDEN HILLS PAGE 1 OF 2
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 09/14/98 COUNCIL MEETING
.
CLAIMS PAID SINCE LAST COUNCIL MEETING (Q~L31/98)
f' CK_# I CK.DATE I VENDOR I AMOUNT 1 COMMF..NTS-~'-- - ,
.-.... ______._J
I
Ii ]4610 09/01/98 -ABRA Auto Body & Glass 1,312.20 94 Chev Van Reoair LMCIT Reimbursement ,
II ]4611 09/01/98 AMB Property Corporation ---.-.---.. 4.184.16 City Hall Sept Rent & Gen ~_E,xP_._..___j
14612 09/01/98 Public Emolovees Retirement Assoc 2,976,92 First SePtember PaYroll !
I 14613 09/01/98 ICMA Retirement Trust 457 1,950.49 First Seotember Payroll !
._--~._---
~~4 09;01/98 State Capitol Credit Union 4,060.10 First September Pavroll
14615 09;01/98 Cardiac Pacemakers. Inc 300,000.00 MTED FY98 ($200k Forgivable Loan)
14616 09103/98 NCPERS Group Life IDS 45.00 PERA Life August Payroll Deductions
I 14617 09;03/98 Welsh Development Corporation . 82.090.00 Soil Correction Cost Reimbursement Draw #1 i
146]8 09104/98 Cousins Subs 50,00 Council Work Session 8/18/98 !
146]9 09;04/98 Fortis Benefits 338.Q2 LTD Scot SI67,02/STD Seot $171,00 ,
14620 09/04/98 Lake COU~.~ Service Corporation 1,055.34 Insurance COBRA Sept & Oct ~u__~_~1
14621 09104/98 Minnesota Mutual Life Insurance 352.25 September Life Insurance "._ !
14622 09/10/98 DCA, Ine FSA Deoartment 1,029.39 Davcare & Medical Reimbursement PR#18
]4623 09/10/98 MNAPA --.._._-~. 150,00 1998 State Planning Conference Randall
I ,
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I __.. .._---.Ji
-!' Subtotal - Paid CI!!i.rnL_ 399,5.2:t1l2Ij
.-------..- -
Paid Claims From Above - 399593,87
. Add Unpaid Claims, Page 2 of 2 - 2:i,126,73
Total Accounts Payable Claims
for Council Approval. 09/14/98 - 494 720.60
-... I
Note: Checks for unpaid claims totaling $219.055.14 were mailed
on September 1. 1998 after approval at the August 31th
Council Meeting. They were check numbers 14547-14609.
111 is sequence corresponds to unpaid temporary numbers
1'1 - 1'62. Check numbers 14545-14546 were used for
alignment. CU.IM~ 1. ]_l<
.
-------
CITY OF ARDEN HILLS PAGE20F2
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 09/14/98 COUNCIL MEETING
.
UNPAID CLAIMS REGISTER:
FTEMP:# I c:;:~_.DATE I VENDOR'-"--;-- --"'..-----------rAMOUNT iuG9~:tMENTS .___ .cc__JI
~~- .... -.. III
TO! .. 09/15/98 A-1livdraulic Sales & SerVice . 74,181 Hvdraulic Hose./< Coupling for #59 I
T02 09115/98 Accurate Press, Ine 293.361 Inspec_t.E~~ords & Business Cards Randall/Larso~il
T03 09/15/98 ADA Kit ICMA Project .6450 I City ADA Notice Kit .. I
f-1'04-!o~9/15;98 1 Aid ElectriC Service, Inc 168,) I ' Install Pump Alternator Relay Switch .____~_.J
T05 I 09/15;98 I Airtouch Cellular 70.37Collul.r Phones 8/21 9(20/98
I T06 I 09/15/98 I American Stores, Ine -~... 9,99 Seven WaxPlug_"
[I T07 09/15;98 I Animal Control Services._.._ ____ .._._ 384,15 Dog/Cat Enforcement 7/24 - 8(24;98 I
I' T08 09/15;98 I AT&T Kansas City 48,26 Long Distance Service August I
T09 09/15198 I Beisswenger's 123.20 August Purchases I
TIO 09/15;98 I IlR W. Inc 24,473.43 Professional Services 7/11 8/14/98 '
II TlI 09/15;98 CarisonEqulpment Co, 85,15 Rent Hammer Drill/Speed Crete -
I .. _
'I TI2 09/15;98 I Century_College .--.- -- -- 229,00 Mgrnt CEItif Program T. Petersen
I' TI3 09/15;98 I Corporate Express___ 15051 August Office Suoolies & Paoer _
Tl4 09/15/98 Davies Water Equipment Co. 52.27 Curb Box Repair Coupli~g
T15 09/15;98 .E3"1 F Anderson, Ine 54,20 Trail SigIl.'.
,I Tl6 09/15/98 Electro Watchman, Inc 670,96 Alarn1 Systems City Hall & PW 9/01 11/30
--'iii'~' '~o9ji5/98 Evergreen Land Services Co. 545.31 Services 8/16 - 8/31(98-'-
:~."___}I~L_ .L_09/1.~!2~ Frattallonc"s Hardware, i~-lC- 320.16 August Purchases -------<
i' TI9 i 09/15;98 Glenwood Inglewood 12.99 Spring Water City Hall
'I T20 09/15/98 Good Time Attractions -. 86,84 PC Even-t Supplies
II T21 i 09/15/98 Gopher State One-Call, Inc_ 22.75 August Service-
L T22 : 09/15;98 I Government Training Service .-- 150.00 . 1998 Fall Bldg Code SeminarlMn Mayors Assoc
~'T23---- 1 -09115;98- Hanzalik. Sharon I 150.00 ~epteI11_1)e!.~ewsletter ^ m .
T24 09/15/98 La-.1~_~?untry__~efV]ce CooperatIve I 3.4S2.2S r Insu-rance - Oct~_~_~T n__
T25 09115/98 Meis, Gary __--+-_1~5~90_L Nuisance Animal Removal
T26 09/15/98 I1~Q~lC~_t AsphElt Corporation 242.111 Road R~pair Mater~':l.L___
T27 09/15/98 Mmnesota De artment of Health I 3.195.00 i Water c.onnect Fee - 2Q98
1'28 09/15/98 ~J:~LRccreati~~ & Park AssocTatlon ! SSG.DC) (998 StateTo~rnamc_nq3,_~~ths (5)
T2_9 09/15/98 M'O Distr_ibuting Co. ____----1- _ ___~4J.24. Tires.ll3lades
T3Q---t- 09/15/98 i North}~1ctro I~_s.Rcetion, Ine '1.105.60 I Se tcmber Elcctric~!)_n_sp~_~~ions
1'31 09/15/98 Northern States Power Co. 1.404.17 _A.!:lg~st~_':0'ice
1'32 I 09/15;98 Office oftbeStatc Auditor 100.00 TIF Seminar - Ringwald & Post 10/15/98
_~~~__ _: __92f.t?/98. _ Pctcrsen~ Tra-c-y-- 73.76 Milea e Reimbursement -- ______
'1'34 I 09/15(98 Peterscn,Fram& Bergman, PA 117.00 18751.ake Lane - Code Enforcement
T35 I 09/15/98 Pitne Bowes ---- 229.50 Posta e Meter Rental I 0/16(98 - 1(15;99
1'36 09/15/98 Post. Terrance ,,---- 2?5)7 __~}J~~_g~ Rcimhursement;HP Back-up Tapes
1'37 09/15/98 Postmaster 1.200,00 Permit #1962
1'38 09/15/98 Ramse Count ..-- 51,528.91 Law Glforcernent Svcs/Fue! Purchases
1'39 09/15/98 Randall, Nancy _u____ . -1T.6"8 Milea e Reimbursement ___
T40 09/15/98 Rin wald. Ke~in ___.__ 43.93 Mileage Reil'll~)l~E~ement
T41 09/15;98 Rose Teehnolo ,Inc 744.44 1998 Quick TlF Software License
"1"42 i 09/15/98 I"'tary Club of Arden Hills/Shoreview 150.00 3Q98 Dues & Meetings . -.~...
T43 09/15/98 Roval Concre-iePipe 463}1 .1~~p]~~Q!~nt Pipe - -
1'44 09/15/98! Stafford, D~nc ---- 48.361 Mileaae Reimbursement
~----- - -
T45 09/15;98 I The Glidden Co. 26L19 Field Marking Paint (45 Gallons)
T46 09/15/98 US \Vest Communications --.~ -1,137.6-2 -Au ust Phone Service
1'47 "09/"i'SI98. USA \Vaste Services __ _ 151.401_ WastcJ_~_C!ll~\,'al - PerrY Park
T48 09/15/98 Walsh. gynthia _61.75 Mileage Reimbursement .__~
T49 09/15/98 Winnick %tppjy..lns.. 23.621 Mounts -=1'ieldLi!l~raver
r-'" .. ----. .- _.______"'
I Subtotal ~ Unpaid Claims ___ "u" "95,126.73
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CITY OF ARDEN HILLS
. MEMORANDUM
DATE: August 4,1998
TO: Brian Fritsinger
FROM: Dwayne Stafford ~)
SUBJECT: Emergency Generator Replacement
Back~round
The City of Arden Hills currently owns one emergency generator capable of powering any ofthe
City's 14 sewer lift stations, in the event of a power outage. This unit is 21 years old, but seems
to be in good condition and has worked well. Although typically used less than six times a year,
it is one of the most important pieces of equipment the City owns, For example, the City's most
active lift station at Hamline Avenue and Ingerson Road cannot be without power longer than Y,
hour during peak periods before sewer backups start to occur at nearby homes. The remaining
stations can go from 2 to 24 hours, depending on the area served. This year, on one occasion, all
14 lift stations were without power during one event, and eight were down on another. These
situations necessitate moving the generator from station to station until power is restored.
. New Generator
In 1995, Public Works had identified the emergency generator for replacement in 1998 and had
budgeted $35,000 for the replacement. Due to the age of the current generator, Public Works
estimates its value to be less than $5,000. Under these conditions and the chance that Council
may elect to install an emergency power receptacle on the new City Hall, the Public Works
Department asks that Public Works be allowed to keep the old generator for additional backup
and purchase a new generator.
Recommendation
The City of Arden Hills Public Works Director recommends Council's approval to advertise for
bids for the purchase of one trailer-mounted 100kW Emergency Generator Set. The Director
also recommends Council's approval to keep the 1976 vintage generator.
.
- -----.-.--
MEMORANDUM
. DATE: September 11, 1998
TO: Mayor and City Council (jjf)
FROM: Brian Fritsinger, City Administrator
SUBJECT: Cynthia Walsh, Proclamation
Reauest
Historically, the City Council has recognized the dedication oflong-term City employees upon
their retirement or departure from service.
As Council is aware, Cynthia Walsh will be leaving employment with the City effective
September 14, 1998, after eight (8) years in the City's Parks and Recreation Department.
Recommendation
Staff recommends the City Council consider the attached proclamation.
. BF/sls
.
---------- ------
-----------..---- -
CITY OF ARDEN HILLS
COUNTY OF RAMSEY .
STATE OF MINNESOTA
PROCLAMA nON
WHEREAS, the City of Arden Hills wishes to recognize the efforts and years of service of
Cynthia Walsh; and
WHEREAS, Ms. Walsh has provided services to the City of Arden Hills in the Parks and
Recreation Department for eight (8) years; and
WHEREAS, Ms. Walsh, during her eight (8) years of employment, with professionalism and
dedication, represented the City as part of many ongoing efforts with its citizens, businesses and
educators; and
WHEREAS, Ms. Walsh has resigned from her position as Community Development Director
effective September 14, 1998, in order to accept a position with the City of SI. Louis Park.
NOW THEREFORE, BE IT HEREBY PROCLAIMED THIS 14T11 DAY OF
SEPTEMBER, 1998 by the City Council of the City of Arden Hills, Minnesota: .
The City Council wishes the best to Cynthia Walsh, and expresses their appreciation to
her for her years of service to the citizens of Arden Hills,
DENNIS PROBST, MAYOR BEVERL Y APLIKOWSKI, COUNCILMEMBER
GREGG S. LARSON, COUNCILMEMBER PAUL L. MALONE, COUNCILMEMBER
SUSAN KEIM, COUNCILMEMBER
.
--------
. CITY OF ARDEN HILLS
MEMORANDUM
DATE: September 8, 1998 ,
TO: M.y" ..d C;ty C"".~
FROM: Nancy Randall, Associ e ~
SUBJECT: September Planning Cases 98-22 and 98-23
1. Case #98-22, Variance - Corner Side Yard Setback (garage detached), Walter and
Sandra Schaar, 1932 Glenpaul Avenue
Request. The applicant is requesting approval of a comer side yard setback (25 feet
proposed, when 40 feet is required) to rebuild an existing garage on a single family lot zoned
R-2 (Exhibit A).
Background. The applicant currently has a 594 square foot (22 feet by 27 feet) detached
garage. The detached garage is currently 13 feet from the West property line, The applicant
. wishes to rebuild the existing detached garage at 720 square feet (24 feet by 30 feet). The
rebuilt garage requires the comer side yard setback variance (25 feet proposed, when 40 feet
is required.
Deadline for Agency Actions. The City of Arden Hills received the completed application
for this request on August 3, 1998. Pursuant to Minnesota State Statute the City must act on
this request by Friday, October 2, 1998 (60 days), unless the City provides the petitioner with
writtcn reasons for an additional 60 day review period, The additional review period would
extend to Tuesday, December I, 1998. The City may with the petitioners consent extend the
review period beyond the Tuesday, December 1, 1998 date,
Lastly, if the City denies the petitioners request, ".., it must state in writing the reasons for
thc dcnial at the time that it denies the request."
Recommendation. The Planning Commission recommends approval of Planning Case 98-
22, Variance, comer side yard setback variance for the detached garage (25 feet proposed
when 40 feet is required) based on the "Comer Side Yard Setback Variance (detached .
garage)" section of the staff report dated August 20, 1998.
Updates. None required,
.
2. Case #98-23, Variance - Corner Side Yard Setback (Three Season Porch), Jeff and
Sandra Kurkowski, 1120 Karth Lake Drive .
Request. The applicant is requesting approval of a comer side yard setback (27 feet
proposed, when 40 feet is required) to build a three season porch addition on a single family
lot zoned R-l (Exhibit B). Secondly, in the event that the house was destroyed, they would
like to ask for a variance allowing the existing home to be rebuilt in its current location.
Background. The proposed three season porch is 13 feet 6 inches by 14 feet 6 inches (196
square feet). The applicant has evaluated other locations for the porch addition however, this
is the only location they feel will work with the existing home. The house currently has a
side yard setback of 27 feet, where 40 is required. The existing home was built when the
zoning ordinance allowed for a 20 foot comer side yard setback.
Deadline for Agency Actions. The City of Arden Hills received the completed application
for this request on August 5, 1998. Pursuant to Minnesota State Statute the City must act on
this request by Friday, October 2, 1998 (60 days), unless the City provides the petitioner with
written reasons for an additional 60 day review period, The additional review period would
extend to Tuesday, December 1, 1998. The City may with the petitioners consent extend the
review period beyond the Tuesday, December 1, 1998 date,
Lastly, if the City denies the petitioners request, "... it must state in writing the reasons for
the denial at the time that it denies the request." .
Recommendation. The Planning Commission reconunends approval of Planning Case 98-
23, Variance, comer side yard setback variance for the three season porch (27 feet proposed
when 40 feet is required) based on the "Comer Side Yard Setback Variance (house and
attached porch)" section of the staffreport dated August 25,1998, subject to the following
conditions:
1. The variance only includes the three season porch addition,
2. The variance would expire if the porch were to loose its legal nonconforming status.
Note: The Planning Commission is not recommending approval of the variance for the
existing home portion of the request.
Updates. None required,
.
,
. Planning Case 98-22 (Variance)
WaIter and Sandra Schaar, 1932 Glenpaul Avenue
~ \.../ / \...:... '. I.
. .-
.1
-
.
. . - - ....
I- \. I I
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400 0 400 800 1200 1600 Feet /
I I /
- /
TC41230 A Vb
FileNo. Exhibit
. PROPERTY SKETCH
(This is not a survey)
. ,
SANDRA J. AND WALTER W. SCHAAR, SR.GLEN PAUL AVE.
65.00'
1932 Glenpaul Avenue
Arden Hills, MN 55112
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CITY OF ARDEN HILLS PUBLIC HEARING NOTICE 5/tc
REGEiUFD
. AO~: 23' 1998
. Arden Hills residents that are adjacent to the property listed below.
em OfARUtN H1l~
Applicant:
Sandra and Walter Schaar, 1932 Glenpaul Avenue, Arden Hills, MN 55112
Purpose:
'}to, 0-6-fe~ To consider an application for a Variance (comer side yard setback) to allow
for the construction of a garage.
Location of pro er - LEGAL DESCRIPTION:
This property is generally located at 1932 Glenpaul Avenue
Legal Description: The East 65 feet of West 105 feet of North 187 feet of
South 407 feet of Southeast 1/4 of Southwest 1/4 of Section 33, Township 30,
Range 23
Ramsey County, Minnesota
Time of Hearin :
Planning Commission Meeting: Wednesday, September 2, 1998, at 8:00 p.m.
. Place of Hearin!':
Arden Hills City Hall- Council Chambers, 4364 Round Lake Road, Arden
Hills, MilUlesota
How to Particinate:
1. You may attend hearing and testify.
2. You may send a letter before the meeting to Nancy Randall, City of Arden
Hills, 4364 Round Lake Road, Arden Hills, Minnesota 55112 or fax to 633-
7839.
Any Questions:
Call Nancy Randall, Associate PlarUler at 633-5676 with the following
infomlation: Planning Case #98-22, Sandra and Walter Schaar
3 '.1/ :), Or
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Mailing Date: August 18, 1998 J
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RECEIVED
AUG 2 1 1998
my lM ARUtN HIlLS
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Planning Case 98-23 (Variance)
Jeff and Sandra Kurkowski, 1120 Karth Lake Drive
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08'/05/98 08:54 EE&FS 42-3E-03 ~ 6126337839 NO. 941 [;)04
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. August 4'11, 1998
To whom it may concern:
Our home is located on the comer of Pleasant Drive, and Karth Lake Drive. The address
is 1120 Klll'th Lake Drive. Currently we have a 3D-foot set back from Pleasant Drive on
the east side of our home, The set back in Arden Hills from a road has been changed to
40 feet.
We wish to add a 3-season porch to our home. It would extend towards the south (rear),
and not extend beyond the current perimeters of OUI' home, It will follow the east line of
the house,
We are requesting a variance to add the porch. In addition we would like a variance on
the existing house in case the hO\ISe is destroyed so we can rebuild it on the existing spot.
Thank You,
Jeff A. Kurkowski and Sandra J, Kurkowski
Neighbors: ~a. ~~J. ~
. Nadir and Ann Can
4518 Pleasant Drive
Mark and Patty Matual
1128 Karth Lake Drive
Gary and Shelia Swoverland
1119 Pleasant Circle
Max and Therese 1<0 e$sll/..Y'"
4533 Pleasant Drive
.
4/5
Jeff A and Sandra J. Kurkowski .
1120 Karth Lake Drive
Arden Hills, Minn. 55112
Here are the reasons to have the 3-season porch built in the location ~\hose.
1. The location will allow us to enter the 3-season porch from our kitchen.
From the kitchen, it will be more usable for having meals in there.
2. If the 3-season porch was moved 10 feet to the west to compensate for
the easement, it would block the patio door on the lower level. This
would darken that room because the patio door is the only source of
outside light in that room. Also, we would have to move a gas grill and
gas line that is located in this area.
3. We have contracted with AB.C. Seamless Siding to side the house when
the addition is complete. With the 3-season porch in the location we
chose, the house will appear more uniform and natural. The roof line will
match the existing roof, and the east side of the house will blend in with
the porch.
r!I ~~P- .
RECEIVED
AUG 1 3 1998 .
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MINUTES
CITY OF ARDEN HILLS, MINNESOTA DRAFT
PLANNING COMMISSION
. WEDNESDAY, SEPTEMBER 2, 1998
7:30 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER
Chair Erickson called the meeting to order at 8:02 p.m.
OATH OF OFFICE
Councilmember Aplikowski administered the Oath of Office to Stephen Baker for the
office of Arden Hills Planning Commissioner.
ROLL CALL
Present were Chair Steve Erickson, Commissioners Stephen Baker, Therese
Galatowitsch, Brent Nelson, and Dave Sand.
Absent was Terri Duchenes and Marty Rye.
Also present were: Councilmember Beverly Aplikowski, Assistant to the City
Administrator Kevin Ringwald, Community Development Director Cindy Walsh,
. Associate Planner Nancy Randall, and Recording Secretary Lori Rolfson.
APPROVAL OF MINUTES FROM PLANNING COMMISSION MEETING HELD ON
AUGUST 5, 1998
Commissioner Sand moved, seconded by Commissioner Nelson to approve the August 5,
1998, minutes. The motion carried unanimously (5-0).
CASE #98-22 - W AL TER AND SANDRA SCHAAR - 1932 GLENPAUL AVENUE-
VARIANCE (CORNER SIDE YARD SETBACK)
Ms. Randall explained the applicant is requesting approval of a corner side yard variance (25 feet
proposed, when 40 feet is required) for a new garage on a single family lot zoned R-2. The
applicant currently has a 594 square foot (22 feet by 27 feet) detached garage. The detached
garage is currently 13 feet from the west property line. The applicant wishes to rebuild the
existing detached garage at 720 square feet (24 feet by 30 feet). The rebuilt garage requires the
corner side yard setback variance.
Ms. Randall stated she received two letters of support for this variance from Marguerite Olsen,
1936 Glenpaul Avenue and Phyllis Weiss, 1933 W. County Road D.
. Ms. Randall advised that staffrecommends approval of Planning Case #98-22, comer side yard
setback variance for the detached garage (25 feet proposed, when 40 is required) based on the
"Findings - Comer Side Yard Setback Variance (detached garage)" section of the staffreport
dated August 20, 1998. If the Planning Commission makes a recommendation on this Planning
.. ~
ARDEN HILLS PLANNING COMMISSION - SEPTEMBER 2,1998 2
Case, it would be heard at the Monday, September 14, 1998, regular meeting of the City Council.
Chair Erickson asked for explanation on the setback for the current structure in relation to DR AF'
Glenpaul Avenue.
Ms. Randall explained the existing structure has a 13 foot setback whereas the new garage would
have a 25 foot setback, which would be an improvement.
Chair Erickson stated that there seems to be a number of 65 foot lots in the neighborhood and
there will probably be more ofthese types ofrequests in the future. He also indicated he thought
this variance would be an improvement from the current garage and will allow for better off-
street parking.
Commissioner Sand stated that he lives in this neighborhood, he is familiar with the current
garage, and feels a new one will be an improvement. He said they have done a good job so far
with improvements, the garage they have now is very close to the street, and it's difficult to have
cars parked in the driveway. He also stated the garage location is consistent with other houses
along Prior A venue. He would be in favor of the new location.
Commissioner Nelson asked if the houses on Prior Avenue around Jerold Avenue and Edgewater
Avenue were touching the edge of the property line.
Ms. Randall stated that the structures in that area they are very close to the property lines.
Commissioner Sand stated that the driveways of the properties in question are only the length of .
one car most of which is boulevard.
Chair Erickson asked if anyone in the audience wanted to speak on behalf of Planning Case
#98-22. There being no one, Chair Erickson asked if anyone wanted to speak in opposition to
Planning Case #98-22.
Commissioner Sand moved, seconded by Commissioner Galatowitsch to recommend
approval of Planning Case #98-22, Walter and Sandra Schaar, 1932 Glenpaul Avenue,
Comer Side Yard Setback Variance for a detached garage, (25 feet proposed, when 40 is
required), based on the "Findings-Comer Side Yard Setback Variance (detached garage)"
section of the staff report dated August 20,1998. The motion carried unanimously (5-0).
CASE #98-23 - JEFF AND SANDRA KURKOWSKl- 1120 KARTH LAKE DRIVE -
VARIANCE (CORNER SIDE YARD SETBACK) - PUBLIC HEARING
Ms. Randall explained the applicant is requesting approval of a comer side yard setback variance
(27 feet proposed, when 40 feet is required) for a three season porch addition on a single family
lot zoned R-1. Secondly, in the event that the house is destroyed, they would like to ask for a
variance allowing the existing home to be rebuilt in its current location.
Ms. Randall reviewed the staff report, noting the proposed three season porch is 13 feet 6 inches .
by 14 feet 6 inchcs (196 square feet). The applicant has evaluated other locations for the porch
addition, however, this is the only location they feel will work with the existing home. The
.
ARDEN HILLS PLANNING COMMISSION - SEPTEMBER 2, 1998 3
. house currently has a side yard setback of 27 feet, where 40 feet is required. DRAFT
Ms. Randall advised that staff recommends approval of Planning Case #98-23, comer side yard
setback variance for the attached porch and home (27 feet proposed, when 40 is required) based
on the "Findings - Comer Side Yard Setback Variance (house and attached porch)" section of the
Staffreport dated August 25, 1998. If the Planning Commission makes a recommendation on
this Planning Case, it would be heard at the Monday, September 14, 1998, regular meeting ofthe
City Council.
Chair Erickson asked for confirmation that the applicant is requesting a variance for both the
porch and the house.
Ms. Randall indicated this is correct, when the home was built the required side yard setback was
20 feet.
Commissioner Sand asked if the house on the south/east comer of Pleasant Drive has the same
setback problem.
Ms. Randall indicated that it did as well as others in the area. Several owners have already come
in for similar types of variances. She also stated that if any homes were destroyed they would
. have to meet the 40 foot setback requirements when rebuilt or apply for a variance.
Commissioner Sand stated that right now the home constitutes a legal nonconforming use.
Commissioner Nelson asked if there have been any requests for a variance on an existing home
in the last few years.
Mr. Ringwald stated there has been one that he could recall.
Ms. Randall indicated the home owners have evaluated other options for the porch but found if
they move the addition over to meet the setback requirement, the addition would be in the way
of a sliding glass door.
Chair Erickson asked if the house is a split level.
Ms. Randall stated that it is.
Commissioner Galatowitsch asked, in regard to the deck that is currently in place, if they had to
apply for a variance at the time it was built.
Ms. Randall stated there was no variance on record, so it was probably built when a variance was
not required.
. Since legal nonconforming properties are grandfathered in when new regulations are put into
place, Commissioner Galatowitsch questioned should the Commission, at this time, deal with the
request for a variance to rebuild the house in case of destruction.
-
ARDEN HILLS PLANNING COMMISSION - SEPTEMBER 2, 1998 4
DRAFt
Ms. Randall indicated that the Commission could vote to recommend approval of only the porch .
if they were not in favor of the house variance..
Mr. Ringwald commented that he had experienced a similar situation and if the house were to be
destroyed, there is plenty of property to rebuild a new home with the currently required setback.
Commissioner Sand agreed that it would be premature to deal with an issue such as the house
variance and feels it would set a precedence. He said the only issue needed to be dealt with at
this time would be the porch which he has no problem with.
Chair Erickson also agreed that it would be premature to act on the request for a variance to
rebuild the house and that there is buildable area as opposed to some cases where there is a
substandard lot. He also stated that the requested addition stands the test of other communities
he's worked with and the addition of the porch would not increase the amount of nonconformity
since the porch would be even with the side of the house.
Commissioner Sand asked the applicant, Mrs. Sandra Kurkowski, if the names of the neighbors
listed in her letter were in support of their request.
Mrs. Kurkowski stated that they were.
Commissioner Baker said he feels that the variance for the porch is appropriate but the request
for the variance to have the house rebuilt is not at this time. .
Commissioner Nelson asked Ms. Randall if staff was recommending approval of both the porch
and the variance for rebuilding the house.
Ms. Randall stated it would be up to the Commission and she strongly recommends approval of
the porch variance. The variance for rebuilding the house Could be dealt with when and if the
house is destroyed.
Chair Erickson asked if anyone in the audience wanted to speak on behalf of Planning Case #98-
23. There being no one, Chair Erickson asked if anyone wanted to speak in opposition to
Planning Case #98-23.
Commissioner Sand moved, seconded by Commissioner Baker to recommend approval
of Planning Case #98-23, Jeff and Sandra Kurkowski, 1120 Karth Lake Drive, Comer
Side Yard Setback Variance for an attached porch and home (27 feet proposed, when 40
feet is required) based on the "Findings-Comer Side Yard Setback Variance (house and
attached porch)" section of the staff report dated August 25,1998 and to deny the request
for a variance to allow the existing home to be rebuilt in the event that the house was
destroyed.
Before the Commission voted, Ms. Randall pointed out that ifthe side yard setback variance is .
granted with no expiration and the home was destroyed, they could rebuild the porch in the same
location.
ARDEN HILLS PLANNING COMMISSION - SEPTEMBER 2, 1998 5
. Chair Erickson indicated they may need for more language in the motion for approval.
Mr. Ringwald suggested if the house lost it's legal nonconforming status, the variance would
expire. DRAFT
Chair Erickson stated this seemed reasonable.
Commissioner Sand moved, seconded by Commissioner Baker to amend the motion to
state that in respect to the attached porch the approval for the setback variance would
expire in the event that the porch looses it's legal nonconforming use status.. The motion
carried unanimously (5-0).
COUNCIL REPORT
Councilmember Aplikowski reported that the Council discussed the budget and the preliminary
levy limit and that the Council is moving towards using the full levy limit allowed, which is 3.2
this year, approximately $59,000. She stated that the last couple of years the limit has been
under 2.0 which only allows about $35,000 extra and if they want to get some of the things done
that are currently on the books, they will need to go to the full levy limit. She indicated that this
should not impact the residents much.
Councilmember Aplikowski stated the Truth in Taxation hearings will be held on December 7,
. 1998 and ifmore time is needed it is scheduled to continue on December 14, 1998.
Councilmember Aplikowski reported they held a public hearing on the Lake Josephine/Joint
Powers Agreement at the last Council meeting and the agreement was approved.
Commissioner Sand asked what the agreement was regarding.
Councilmember Aplikowski stated it is for the water surface use of the lake, controlling the
speed of the boats and the direction of the wakes.
Councilmember Aplikowski announced the appointment of a new Department Secretary, Susan
Holmes.
Councilmember Aplikowski reported the decision was made to take bids for the demolition of
the old City Hall. She also stated that regarding the Planning Case for the new City Hall, the
Council has voted to move ahead with the construction plans. She indicated it was not a
unanimous vote, with hers being a vote of denial because she feels Ihe land should be secured
before moving ahead with the plans for constmction. She said it is anticipated that ground will
not be broken until Spring of next year.
Commissioner Sand asked if the funds have been accumulating for this project over time so there
will not be a need for additional tax monies.
. Councilmember Aplikowski stated the cost of the building has gone up quite a bit and while
there is 1.3 million dollars put aside for this project, there are other funds which can be used and
renewed. She indicated this will impact other projects down the road and they will be using
'-
- -- --------
--- ----
ARDEN HILLS PLANNING COMMISSION - SEPTEMBER 2, 1998 6
approximately $600,000 from other funds as well as commissioning $300,000 into a fund to
bring in a consultant and other help. She also stated that at this time it does not look like they .
will have to borrow or float bonds, but this could change down the road.
Commissioner Sand asked if this increase in the building cost will impact taxes. DRAFT
Councilmember Aplikowski said it would not.
Councilmember Aplikowski reported the Dan and Stacy Kubat variance on Lake Johanna
Boulevard was approved as well as the Ramsey County Site Plan to reconstruct the boat launch
and grade the road differently.
Chair Erickson asked when the Ramsey County Site Plan project is scheduled to begin.
Mr. Ringwald indicated it is probably scheduled for Spring and Councilmember Aplikowski
commented that they are out of money at this time and they don't want to start before Winter.
Councilmember Aplikowski reported the John McClung subdivision has been approved. She
stated the owner suggested he donate the lower one-third portion of the land to the City but the
City did not accept the suggestion at this time because they are not sure if this would be good
idea. She indicated it will come back to the City again in the future, in the mean time the
Council will think about it.
Councilmember Aplikowski reported the street improvement plans for next year will only e
include Round Lake Boulevard because that is all that can be afforded at this time. She said
there will be a feasibility study done on Hamline Avenue which has been on the books for a long
time as well as a study for Snelling A venue by Lindy's Triangle Corner where there is a big
easement problem. She stated the easement on the Snelling curve is 60 feet to 70 feet from the
actual roadway.
Councilmember Aplikowski reported that the Nixon home which burned down had been ordered
to be demolished but the owner addressed the Council, pleadingwith the them that he just needed
a little more time. He indicated he has been promised money and help to rebuild the home. The
Council decided to give him 40 more days to bring in plans and 30 days to rebuild the home.
Councilmember Aplikowski announced there will be a annual summer picnic for City empoyees
and committee volunteers on the 21 st of September in a park which will be determined in the
future.
COMMISSION COMMENTS
Commissioner Sand commented on the transportation issue and the need to work with the
owners of the two railroad bridges on New Brighton Road and Old Snelling to get widening of
the under pass to incorporate walking trails. He asked if this process has been started.
Mr. Ringwald indicated that it has been started and that the County is requesting Federal funding .
to rebuild both bridges in the year 2003.
-
ARDEN HILLS PLANNING COMMISSION - SEPTEMBER 2, 1998 7
e Commissioner Sand asked if there was a way to weave in funding for the under pass to make
room for walking paths.
Mr. Ringwald indicated that since the money is coming from reconstruction funds the under pass
money would have to come from another fund and the County will be working with the Railroad
on this issue.
Chair Erickson suggested the County incorporate a temporary link with the trail.
Commissioner Sand asked what the status is in regard to getting the cable hook up to video tape
the Council meetings.
Mr. Ringwald indicated he was not sure.
Commissioner Sand stated he will be meeting with the Cable Commission tomorrow night and
he will bring this issue up due to the fact that the City would like this process started as soon as
possible since local citizens cannot watch the City Council meetings at this time.
Mr. Ringwald indicated that he believed they are making progress.
ADJOURNMENT
. Commissioner Sand moved, seconded by Commissioner Nelson to adjourn the meeting at
8:44 p.m. The motion passed unanimously (5-0).
DRAFT
.
...
. MEMORANDUM
DATE: September 11, 1998
TO: Brian Fritsinger, City Administrator
FROM: Terrance R. Post, City Accountant @
SUBJECT: Preliminarv 1999 Budl!:et
Background
Minnesota Statute 275.065 requires cities to adopt a preliminary budget for the following year by
September 15'h of the current year. The rationale for this requirement is to link the budgetary
need for the proposed levy payable for the following year and to create a foundation for
information distributed as part of the Truth In Taxation process.
The same statute recognizes the preliminary nature of the budget by requiring that the final
budget be adopted no later than December 27th.
Significant Budget Items
. The preliminary 1999 budget contains four significant items. They include:
1. Utilizing the maximum allowable levy ($1,923,937) to achieve a balanced General Fund
budget.
2. Assuming that new City Hall construction begins in 1999 with funding coming from
Advance Refunding Bonds Fund No. 315 ($1, I 00,000) and Municipal Land & Buildings
Fund No. 408 ($950,000).
3. Phase II of TCAAP planning begins in 1998 and continues on into 1999 with funding
provided by the PIR Fund ($205,000 in 1998) and the Community Services Fund
($200,000 in 1999).
4. Major capital budget items in the Enterprise Funds including the beginning of a
residential water replacement program in the water utility ($250,000) and the
continuation of the multi-year sewer line rehabilitation project ($75,000) and purchase of
a vacuum truck ($140,000) in the sanitary sewer utility.
Unresolved 1999 Budgetary Issues
1. Determining a definite scope for the 1999 PMP, including the impact of reconstructing
West Round Lake Road upon other candidate streets/activities. It is anticipated that the
. City Engineer's Feasibility Report on this item will be released in early October.
...
Memorandum, Preliminary 1999 Budget
Page Two
September 11, 1998 .
2. Given recent staff turnover and reorganization, a revisiting of salary allocation
assumptions.
3. The conclusions and discussion of a staff utility rate study upon water, sanitary sewer,
and storm water utility rates. The preliminary budget has assumed a three percent (3 %)
increase in utility rates.
4. The timing upon which an outside consultant can be "on board" for the Phase II TCAAP
planning exercise.
Recommendation
Staff recommends that Council consider adopting Resolution No. 98-60, "Resolution Adopting
the Preliminary 1999 Budget," at the September 14, 1998 regular Council meeting.
Enclosures
.
.
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------- --- -----------
-
CITY OF ARDEN HILLS
RAMSEY COUNTY e
STATE OF MINNESOTA
RESOLUTION NO. 98-60
RESOLUTION ADOPTING THE PRELIMINARY 1999 BUDGET
WHEREAS, Minnesota Statutes 275.065, Subdivision I, require the adoption ofa preliminary
budget for the upcoming year by September 15 of each year; and
WHEREAS, the City Administrator has prepared a proposed 1999 budget, and the Arden Hills
City Council has met several times for the purpose of discussing the 1999 budget.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills,
Minnesota, that the following preliminary 1999 budget be adopted in compliance with Minnesota
Statutes 275.065:
Revenues Expenditures and
and Transfers In Transfers Out
General Fund $2,514,811 $2,514,925
Special Revenue Funds 605,060 1,006,087
Economic Development 204,500 1,282,090
Authority .
Debt Service Funds 212,000 1,237,000
Capital Project Funds 2,370,000 3,451,300
Subtotal Government
Funds $5,906,371 $9,491,402
Enterprise Funds 2,327,000 2,267,000
Total All Funds $8.233.571 $11.758.402
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 14'h DAY OF SEPTEMBER, 1998.
DENNIS PROBST, MAYOR
ATTEST:
BRIAN FRITS INGER, CITY ADMINISTRATOR
.
CITY OF ARDEN HILLS
. MEMORANDUM
DATE: September 9, 1998
TO: Brian Fritsinger, City Administrator
FROM: Dwayne Stafford, Public Works Director V~ .
SUBJECT: Round Lake Road Street Improvement Project
Request
The City of Arden Hills Public Works Director asks that Council adopt Resolution #98-59
receiving the Preliminary Feasibility Report in the matter of improvements to a portion of West
Round Lake Road including the West Round Lake RoadlHighway 96 intersection.
Background
At their August 10, 1998 meeting the City Council approved Resolution #98-52 authorizing the
City Engineer (BRW) to prepare a Preliminary Feasibility Report and plans and specifications
for the improvement of a portion of West Round Lake Road including the West Round Lake
Road/Highway 96 intersection. This is the segment through what is now the lndykiewicz
property.
. Council may recall this improvement is necessary due to road conditions and to fulfill the City's
obligation to improve the roadway as part of the Gateway Development Agreement.
Cns1s.
Total estimated costs for this improvement which includes water main, sanitary sewer, storm
sewer, trail, and temporary traffic signals are 5725,040.00. These costs do not include necessary
property acquisition. Thc initial funding for the project will come from the proceeds of
previously issued TIF bonds. Ramsey County has indicated that it will reimburse the City for the
County's share of the improvement which is estimated to be $337,520.00.
Should the Council receive the report the engineer is estimating completion of plans and
specifications for Council review at its October 13, 1998 meeting.
Recommendation
The City of Arden Hills Public Works Director recommends that the City Council adopt
Resolution #98-59 receiving the Preliminary Feasibility Report in the matter of improvements to
a portion of West Round Lake Road and the West Round Lake Road/Highway 96 intersection.
.
------------
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA .
RESOLUTION NO. 98-59
A RESOLUTION RECEIVING PRELIMINARY FEASIBILITY REPORT IN THE
MATTER OF IMPROVEMENT FOR A PORTION OF WEST ROUND LAKE ROAD
AND THE WEST ROUND LAKE ROAD AND HIGHWAY 96 INTERSECTION
WHEREAS, pursuant to resolution of the Council adopted August 10, 1998, a Preliminary
Feasibility report has been prepared by BRW, Consulting Engineers, with reference to
improvements to a portion of West Round Lake Road and the West Round Lake Road and
Highway 96 intersection within the City of Arden Hills; and
WHEREAS, this report was received by the Council on September 14, 1998; and
WHEREAS, the report provides information regarding whether the proposed project is
necessary, cost effective, and feasible; and
WHEREAS, it is expected that Ramsey County will reimburse the City for the County's share
of the improvement, which is estimated at $337,520.00; and
\VHEREAS, infomlational meetings and public hearings will be scheduled, if necessary, to
gather public input regarding the improvement at a later date. .
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Arden Hills,
Minnesota, that:
1. Such improvement is necessary, cost effective, and feasible as detailed in the Feasibility
Report.
2. Such improvement is hereby ordered as proposed in the Feasibility Report received by the
City Council on the 14'h day of September, 1998.
3. BRW, Inc. is hereby designated as the engineer for this improvement. The engineer shall
continue with the preparalion plans and specifications for the making of such improvements.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 14TH DAY OF SEPTEMBER, 1998,
DENNIS PROBST, MAYOR
ATTEST:
BRIAN FRlTSINGER, CITY ADMINISTRATOR .
CITY OF
ARDEN HILLS
FEASIBILTY STUDY FOR
WEST ROUND LAKE
ROAD IMPROVEMENTS
PHASE I
.
SEPTEMBER, 1998
BRW THRESHER SQUARE
700 THIRD STREET SOUTH
. MINNEAPOLIS, MN 55415
(612j370-0700 (TEL)
(612370-1378 (FAX)
379510052301 GROUP A DAMES & MOORE GROUP COMPANY
--
. FEASIBILITY STUDY AND REPORT
FOR
WEST ROUND LAKE ROAD IMPROVEMENTS
PHASE 1
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
SEPTEMBER 1998
.
BRW, INe. I hereby certifY that this plan, specification
700 Third Street South or report was prepared by me or under my
Minneapolis, Minnesota 55415 direct supervision and that I am a duly
Registered Professional Engineer under the
laws of the State of Minnesota Statutes
Sections 326.02 to 326.16
. File: 37951 005 230 I Reg. No.: 22814
~]BRW
.~\
Ii--- .
'~ 'LWf,
}ij~,~>....;;;{:.'~ --- . ----. - ---------
. r~.] ADAMES &-MOORE-GW-up-c6MPANY
Thresher Square
700 Third Street South
Minneapolis, Minnesota 53415
0123700700 Tel
6123701378 Fax
September 14, 1998 \\"\vw.br.vinc.com
Honorable Mayor and
Members of the City Council
City of Arden Hills
1450 West Highway 96
Arden Hills, MN 55112
ATTN: Mr. Dwayne Stafford
Public Works Director
RE: Feasibility Study and Report for
West Round Lake Road Improvements Phase 1
Honorable Mayor and Members of the City Council:
. The enclosed feasibility report has been prepared examining the proposed realignment of West Round
Lake Road from Highway 96 to a point approximately 1,000 feet south, as authorized by the City
Council at the August 10, 1998, Council meeting. The feasibility report details the technical feasibility of
upgrading the roadway, outlines recommended design elements and details the anticipated costs and
means of financing such improvements.
The scope of the project includes the construction of a bituminous roadway with concrete curb and gutter.
raised median and signalized intersection with Highway 96. The proposed roadway alignment will match
existing West Round Lake Road at the southern end of the Indykiewicz property then continue northeast
through the Indykiewicz property in a gentle S-curve to intersect with Highway 96 at a point
approximately 500 feet east of the existing intersection of West Round Lake Road and Highway 96.
Information utilized in the preparation ofthis report includes aerial mapping, as-built plans, preliminary
layout plans for Highway 96, data provided by City staff, and other information from field investigations
and surveys of the site. All available information was reviewed and considered to detennine the
feasibility of the proposed project
We are ofthe opinion that the project as outlined in this report is feasible and would significantly enhance
the function and safety of the West Round Lake RoadlHighway 96 Intersection.
Sincerely,
. L~
, W,lnc.
offices Worldwide
. TABLE OF CONTENTS
INTRODUCTION/EXISTING CONDITIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . .. I
EXHIBIT 1: PROJECT LOCATION MAP
PROPOSED IMPROVEMENTS ............... ........................ 2
EXHIBIT 2: ROADWAY ALIGNMENT
EXHIBIT 3: TYPICAL SECTIONS
EXHIBIT 4: PROPOSED WATERMAIN AND SANITARY SEWER
IMPROVEMENTS
EXHIBIT 5: PROPOSED DRAINAGE IMPROVEMENTS
PROJECT COSTS/PROJECT FUNDING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 5
PROJECT SCHEDULE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 7
. SUMMARY. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
APPENDIX A:
DETAILED CONSTRUCTION COST ESTIMATES
.
. INTRODUCTIONIEXISTING CONDITIONS
On August 10, 1998, the Arden Hills City Council ordered the preparation of a feasibility study
for the proposed realignment of West Round Lake Road. The purpose of the feasibility study is
to examine the technical feasibility of constructing the roadway, outline recommended design
elements and provide cost estimates and means of financing the improvements.
West Round Lake Road currently serves the Gateway Business District (GBD) which is
generally bound by Round Lake to the east, I-35W to the west, Highway 96 to the north and 1-
694 to the south. West Round Lake Road is essentially a 3,500 foot long cui de sac with access
only to Highway 96. Three city streets feed into West Round Lake Road near its southern end.
The city streets are Gateway Boulevard, Gateway Court and 13th Street NE. Gateway
Boulevard and Gateway Court will be completed this summer in conjunction with the
completion of Phases II, III and IV of the Welsh Companies development. The existing ATS
property is accessed by the 13th Street Cui de Sac. The GBD includes a wide range of
businesses with a current estimated employment of 750. The GBD has grown recently with the
addition of ovcr 450,000 square feet of office/warehouse space within the last three years. An
additional 40 acres of land is currently undeveloped or underdeveloped and will likely be
developed within the next few years.
. The existing intersection of West Round Lake Road and Highway 96 is located approximately
100 feet east of the intersection of the I-35W northbound entrance and exit ramps and Highway
96. Both the I-35W ramp intersection and the West Round Lake Road intersection are
unsignalized today. There are no right turn lanes or left turn lanes on Highway 96 for traffic
entering West Round Lake Road. The entrance to the Arden Manor Mobile Home Park (Prior
A venue) is located approximately 800 feet to the east of the existing W cst Round Lake Road
intersection.
The close proximity of these two intersections creates a confusing environment for the motorist
and results in poor intersection fimction ultimately effecting motorist safety. As more
development occurs along the southern end of the roadway, wait times for turning movements at
Highway 96 will become unacceptable.
. 1
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W.C1TY OF
ARDEN HILLS WEST ROUND LAKE ROAD
IMPROVEMENTS PHASE I
fI BRW THRESHER SQUARE
700 THIRD STREET SOUTH
MINNEAPQUS. MN 55415 PROJECT LOCATION MAP
~6'2~J70-0700 (TEL~
612370-1378 (FAX EXHIBIT 1
IE'Iim'!IiI A DAMES & MOORE GROl)P COMPANY 3795100523J1
. PROPOSED IMPROVEMENTS
Hi~hway 96 Imorovements (Ramsev County)
The proposed reconstmction of Highway 96 includes a single point diamond interchange
between 1-35W and Highway 96. Single point diamond interchanges include a central signalized
intersection located in the center of the bridge deck itself to accommodate through traffic on
Highway 96 and left-turning traffic from Highway 96 and 1-35W. The interchange design also
includes unobstructed right turn ramps to accommodate traffic turning right from both Highway
96 and 1-35W. This type of interchange design provides for high volume of traffic movement
cspecially when a large percentage of traffic is turning left to exit or enter the freeway system.
The improvements to Highway 96 are currently under design by Ramsey County and are
cxpected to be complete within three years.
The remainder of Highway 96 is proposed to be reconstructed into a four lane divided highway
with turn lanes, shoulders and a raised median throughout similar to the segments nearing
completion in Shoreview and Vadnais Heights.
Pro\losed Roadwav Imllrovements
West Round Lake Road will be realigned through the lndykiewicz property to provide a new
intersection with Highway 96 approximately 150 meters (500 feet) east of the current
. intersection. The proposed intersection location will provide adequate separation between the
proposed interchange with 1-35W and Highway 96. The intersection will initially be constructed
as a tee intersection however, as a part of the Highway 96 reconstruction, the entrance to the
Arden Manor Mobile Home Park will be relocated to be opposite of West Round Lake Road.
West Round Lake Road will be built to MnDOT State Aid Standards. West Round Lake Road is
proposed to be a two lane divided bituminous roadway including curb and gutter with a raised
median. The Highway 96 approach will include double left turn lanes, one through lane and a
right turn lane. The through lane will be closed until the new entrance to the mobile home park
is constructed. One 4.8 meter (16 foot) wide southbound lane will be provided along West
Round Lake Road. The permanent roadway section will continue from Highway 96 to a point
approximately 200 meters (650 feet) south. The last 90 meters (300 feet) of the roadway will be
constructed in a temporary condition to allow for matching into the existing 7.2 meter (24 foot)
wide roadway.
The proposed pavement will be a ten ton design utilizing MnDOT guidelines for flexible
bituminous pavements. The pavement cross-section is assumed to include 6 inches of
bituminous surfacing placed over 12 inches of class 5 aggregate base. A 12 inch sand subbase
with subdrainage pipe will also be constructed to provide for enhanced pavement support,
pavement subdrainage and frost protection. A final pavement section will be determined upon
the completion of soil borings and analysis of the existing subgrade soils.
.
2
. Traffic Silmal Imllrovements
The project includes the installation ofa temporary traffic signal at the intersection of West
Round Lake Road and Highway 96. The temporary signal will include wooden poles with traffic
signal heads mounted on span wires running between the poles. The temporary signal system
will include street lighting at the intersection as well. The project includes the installation of
vehicle detectors in the pavement which will be used by the future permanent signal. It is
anticipated that the temporary signal may be used during some phases of the County's
reconstruction project and that the signal controller may be utilized in the permanent signal. The
Highway 96 reconstruction project will include provisions for reconfiguring the temporary signal
during construction phasing and the installation of a permanent signal at the intersection.
Bituminous Trail
a ten foot wide bituminous trail is proposed to be constructed along the eastern edge of the
Indykiewicz property extending to the southern property line. The trail will connect to the
proposed Highway 96 Regional Trail and a future trail extension to the south along Round Lake.
Final trail alignment will depend upon discussions with the U.S. Fish and Wildlife Service.
Lan dsca \l i n f!./S treetl if!.h tin f!.
The project does not include any landscaping, streetlighting or streetscape design elements other
than temporary streetlighting at the proposed intersection with Highway 96. Median and
boulevard areas will be sodded and embankment slopes will be seeded. Landscaping/urban
. design enhancements may be added to the current project scope, included as a part of the phase 2
project or completed through future projects depending on available funding and city priorities.
Watermain Improvements
Proposed watermain improvements include the construction ofa 12 inch diameter watermain
along the proposed roadway alignment. Connections to the existing 8 inch watermain at both
ends of the project are proposed to maintain a continuous watermain loop. The phase 2
project for West Round Lake Road would extend 12 inch diameter watermain south to
connect to the existing 12 inch watermain at Gateway Court (installed as a part of the 14th
Street Improvements). An 8 inch diameter stub is proposed to serve the future
redevelopment of the northwest portion of the Indykiewicz property. An existing 8 inch
diameter watermain runs along existing West Round Lake Road alignment then runs east
along Highway 96. The existing watermain would be abandoned between the two proposed
connection points with the new 12 inch diameter watermain to allow for the future
redevelopment of the northwest quadrant of the Indykiewicz property.
The replacement of 8 inch diameter watermain with 12 inch diameter watermain along West
Round Lake Road was originally recommended in the City Water System Master Plan
prepared in 1990. The upgrade should provide for enhanced pressures and fire flow capacity
in the Gateway Business District. The current city public works director and city engineer
concur with this recommendation from the 1990 plan. Exhibit 4 illustrates the proposed
watermain improvements.
. 3
. Sanitary Sewer ImDrovements
Proposed sanitary sewer improvements include the construction of a service stub from an
existing manhole to the west side of West Round Lake Road to provide service to the
northwest quadrant of the Indykiewicz property. Existing businesses along West Round
Lake Road are served by a sanitary sewer located in an easement on the west side of Round
Lake. Exhibit 4 illustrates the proposed sanitary sewer improvements.
Storm Drainage Improvements
Proposed stoml drainage improvements include the construction of catch basins and storm
sewer under the permanent roadway section, storm water quality pond constmction and stub
outs for Highway 96, the northwest quadrant of the Indykiewicz property and phase two of
the West Round Lake Road reconstruction. The storm drainage system would collect runoff
from approximately 360 meters (1,200 feet) of West Round Lake Road, 550 meters (1,800
feet) of Highway 96 and the northwest quadrant of the Indykiewicz property (assuming fully
developed conditions).
a storm water quality pond is proposed to be constructed in the southeast quadrant of the
Indykiewicz property between the realigned West Round Lake Road and the commercial
property to the south. The pond will be sized and constructed in accordance with Rice Creek
Watershed Criteria and will meet the requirements of the National Urban Runoff Program
(NURP) for water quality. A portion of the runoff from the commercial property south of the
Indykiewicz parcel may be directed to the pond by regrading an existing ditch which
. currently drains directly to Round Lake. The proposed pond will include an outlet to Round
Lake, The design of the pond outlet will require coordination with the Rice Creek
Watershed, U.S. Fish and Wildlife Service and Minnesota Department of Natural Resources.
Exhibit 5 illustrates the proposed storm drainage improvements.
. 4
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IMPROVEMENTS PHASE I
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700 THIRD STREET SOUTH
MINNEAPOUS. MN 55415 ROADW A Y IMPROVEMENTS
~612~370-07oo (TEl~
612370-1378 (FAX EXHIBIT 2
EmmII ADAMES ,& MOORE GROUP COMPANY 379510052301
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~ :JCITY OF
~ ARDEN HILLS WEST ROUND LAKE ROAD
IMPROVEMENTS PHASE I
tI THRESHER SQUARE
700 THIRD STREET SOUTH
B R W "'"~~;P~7~~o~i,',,5<,~~5 TYPICAL SECTIONS
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BRW 700TH~;Ei,';,~~T$~~~~ SANITARY SEWE'R
MINNEAPOUS. MN 55415 IMPROVEMENTS
(612)370-0700 (TEL)
(612)370-1378 ('AX) EXHIBIT 4
~ A DAMES &. MOORE GROUP COMPANY
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700 THIRD STREET SOUTH
MINNEAPOUS. MN 55415 IMPROVEMENTS
~612~370-0700 (TEL~
612 370-1378 (FAX EXHIBIT 5
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37951005230'
. PROJECT COSTS/PROJECT FUNDING
Preliminary construction cost estimates have been prepared for the proposed project. Project
Costs shown below include a 10% contingency cost and 26% for administrative costs.
Administrative costs include engineering, planning, legal, fiscal, and city staff expenses. The
following is a summary of the estimated project costs:
Improvements Estimated Cost
Roadway Improvements* $ 400,290.00
Watermain/Sanitary Sewer Improvements $ 87,650.00
Storm Drainage Improvements $ 237.100.00
Total Construction Cost $ 725,040.00
*includes temporary signal and trail
Land ACQuisition Costs
The project costs shown above do not include any costs associated with land acquisition or
condemnation of the Indykiewicz property. The city is currently negotiating with the
property owner for the acquisition of the parcel. Any costs associated with land acquisition,
structure demolition and relocation of personal property (i.e. black dirt stockpiles) will be
resolved as a part of the ongoing negotiation/condemnation process.
. Ramsev County Cost Particination
A significant portion of costs associated with the roadway improvements and storm drainage
improvements will be reimbursed to the City by Ramsey County as a part of the Highway 96
reconstruction project. Based upon discussions with Ramsey County staff, costs for the
construction of a roadway equivalent to the existing roadway would be borne by the County.
This report includes a separate estimate of the roadway costs to be reimbursed by the County.
The County will not participate in any costs associated with the temporary signal, concrete
curb and gutter, sidewalk or bituminous trail. In addition, the County will participate in the
storm sewer costs to the extent that the piping and ponding improvements serve Highway 96.
It is estimated that approximately 60% of the tributary drainage area entering the pond is
from County right of way, therefore Ramsey County should reimburse the City for 60% of
storm drainage costs. a final determination of storm drainage cost participation will be made
once final design of the Highway 96 improvements is sufficiently complete to verify
tributary areas.
The following is an estimate of the amount of Ramsey County funding participation in the
project:
Improvements Estimated Cost
County Replacement Roadway $ 195,260.00
Stoml Drainage Improvements $ 142.260.00
Total Estimated Ramsey County Participation $ 337,520.00
. 5
. Fundinl! Summary
The initial project costs for roadway and storm drainage improvements will be funded by the
bond proceeds generated from the bonds issued in March of 1998 ($ 637,390.00). The net
roadway and storm drainage improvement cost to the city following reimbursement from
Ramsey County is estimated at $299,870.00. Costs for the proposed watermain
improvements will be borne from the City's watermain fund ($ 87,650.00). It should be
noted that the storm drainage improvements include the necessary infrastructure and ponding
for the full development of the remnant piece of the Indykiewicz property which should
enhance the marketability/sale price of this parcel.
.
. 6
-.-----
. PROJECT SCHEDULE
The following schedule has been prepared based upon City Council acceptance of this
feasibility report on September 14, 1998:
Accept Feasibility Report September 14, 1998
Approve Plans and Specifications!
Authorize Advertisement for Bids October 13, 1998
Bid Opening November 5,1998
A ward Contract November 9,1998
Begin Construction November 23,1998'
Complete Construction July 15,1999
*construction could not begin until the Indykiewicz parcel is acquired.
Discussion
The main factor determining schedule is the aequisition of the Indykiewicz property.
Negotiations between the City and the property owner are under way and the 90 day quick
take proeedures were initialized by the City attorney August 31, 1998. The latest possible
move-in date to the property would be November 30, 1998 whieh is after the typieal winter
. shut down date of November IS. Although an agreement may be reaehed allowing aceess
sooner than November 30, 1998 it is unlikely that meaningful eonstruction progress will be
made this year as was originally planned. The advertisement authorization eould be moved
up to September 28, 1998 resulting in an award at the October 26, 1998 council meeting
however this schedule still would not provide a signifieant amount ofreasonable working
days prior to typieal winter shutdown. Construetion activities which may be possible to
begin during winter months would include building demolition/relocation, traffie signal
installation and some earthwork depending on weather conditions. Therefore there is some
merit to having the construction eontract in place over the winter as progress could be made,
however it would not be reasonable to require a contraetor to eomplete work over the winter
sinee weather is sueh an unpredictable factor.
Sinee it is apparent that the roadway will not be able to be eompleted this year, the council
should consider the merits of combining both phases one and two of the West Round Lake
Road projeet and bidding as one projeet this winter with a construction start in late winter or
early spring of 1999. Combining the two projects may help minimize eosts associated with
staging and eonstrueting temporary transitions to the existing roadway. Even if the projeets
are bid as two, it is very likely that both will be aetive early next year which may create
potential problems with eontractors getting in each others way. Some eost savings eould
also be realized as a result of bidding the two projects together thereby increasing the overall
scope significantly.
. 7
. SUMMARY
The proposed project is feasible and can be constructed, as described and illustrated in the
report. Project costs, as illustrated herein, are reasonable and representative of the proposed
scope of improvements. The project would greatly enhance the safety and the function of the
intersection of West Round Lake Road and Highway 96. The project will also improve the
marketability of the Gateway Business District, improve the aesthetics of the intersection
and allow for new development at Highway 96.
The city engineer requests that council provide direction on the proposed schedule and the
possibility of combining both phases of the project.
.
. 8
.
APPENDIX A
DETAILED CONSTRUCTION COST ESTIMATES
.
. 9
. City of Arden Hills
West Round Lake Road
Phase 1
WEST ROUND LAKE ROAD CONSTRUCTION
Unit
No. Item Unit Quantitv Price Extension
1 Mobilization LS 1.0 $ 12.700.00 $ 12,700.00
2 Clearing and Grubbing ha 1.5 $ 5,000.00 $ 7.500.00
3 Sawing Bituminous Pavement m 100.0 $ 15.00 $ 1,500.00
4 Common Excavation m3 7,200.0 $ 7.00 $ 50,400.00
5 Select Granular Base (300 mm) m3 1,700.0 $ 16.00 S 27,200.00
6 Aggregate Base CL 5 (300 mm) m3 1,700.0 $ 18.00 $ 30,600.00
7 Bituminous Base Course (50 mm) t 600.0 $ 26.50 $ 15,900.00
8 Bituminous Binder Course (50 mm) t 600.0 $ 26.50 $ 15,900.00
9 Bituminous Wear Course (50 mm) t 600.0 $ 29.00 S 17 ,400.00
10 Concrete Curb and Gutter (B618) m 900.0 $ 22.00 S 19,800.00
II Temporary Signal System Sig. Sys. 1.0 $ 60,000.00 S 60,000.00
.12 75 mm Bituminous Walk m2 570.0 $ 17.00 $ 9,690.00
13 Seeding ha 0.4 $ 5,000.00 $ 2,000.00
14 Sodding m2 5.200.0 $ 3.50 $ 18,200.00
10% Contingency $ 28,900.00
SUBTOTAL $ 317,690.00
26% Indirect Cost and Capitalized Interest $ 82.600.00
West Round Lake Road
Total Estimated Project Cost $ 400,290.00
"West Round Lake Road Construction"
.
. City of Arden Hills
West Round Lake Road
Phase 1
W A TERMAIN / SANITARY SEWER IMPROVEMENTS
Unit
No. Item Unit Quantity Price Extension
1 Mobilization LS 1.0 $ 3,200.00 $ 3,200.00
2 Abandon 200 mm Watermain LS 1.0 $ 2,000.00 $ 2,000.00
3 Connect to Existing Watermain EA 2.0 $ 2,000.00 $ 4,000.00
4 200 mm DIP CL 52 m 16.0 $ 100.00 S 1,600.00
5 300 mm DIP CL 52 m 270.0 $ 150.00 $ 40,500.00
6 200 mm Gate Val ve EA 1.0 $ 1,500.00 $ 1,500.00
7 300 mm Gate Valve EA 2.0 $ 2,000.00 $ 4,000.00
8 Hydrant and Gate Valve EA 2.0 $ 1,500.00 $ 3,000.00
9 DIP Fittings kg 700.0 $ 1.50 $ 1,050.00
10 Connect to Existing Sanitary Sewer EA 1.0 $ 1,000.00 $ 1,000.00
11 200 mm PVC SDR 35 m 40.0 $ 35.00 $ 1,400.00
.
10% Contingency $ 6.300.00
SUBTOTAL $ 69,550.00
26% Indirect Cost and Capitalized Interest $ 18,100.00
West Round Lake Road
Total Estimated Project Cost $ 87,650.00
"Watermain I Sanitary Sewer Improvements"
.
. City of Arden Hills
West Round Lake Road
Phase 1
STORM DRAINAGE IMPROVEMENTS
Unit
No. Item Unit Quantitv Price Extension
1 Mobilization LS 1.0 $ 9,000.00 $ 9,000.00
2 Clearing and Grubbing ha 2.5 $ 5,000.00 $ 12,500.00
3 375 mm RCP m 80.0 $ 85.00 $ 6,800.00
4 900 mm RCP m 210.0 S 125.00 $ 26,250.00
5 1200 mm RCP m 15.0 $ 150.00 $ 2,250.00
6 Catch Basin (600 mm x 900 mm) EA 4.0 $ 1.200.00 $ 4,800.00
7 Manhole Catch Basin (1.3 m) EA 11.0 $ 2,500.00 S 27.500.00
8 1200 mm Pipe Apron EA 1.0 $ 2.500.00 $ 2,500.00
9 525 mm Pipe Apron EA 2.0 $ 1.500.00 $ 3,000.00
10 Control Outlet EA 1.0 $ 10,000.00 $ 10,000.00
11 Rip Rap m3 20.0 $ 70.00 $ 1,400.00
e12 Pond Excavation m3 9,300.0 $ 7.00 $ 65,100.00
10% Contingency $ 17,100.00
SUBTOTAL $ 188,200.00
26% Indirect Cost and Capitalized Interest $ 48,900.00
West Round Lake Road
Total Estimated Project Cost $ 237,100.00
"Storm Drainage Improvements"
.
.
. City of Arden Hills
West Round Lake Road
Phase 1
COUNTY REPLACEMENT ROADWAY
Unit
No. Item Unit Quantity Price Extension
1 Mobilization LS 1.0 $ 12,000.00 $ 12.000.00
2 Clearing and Grubbing ha 1.5 $ 5,000.00 $ 7,500.00
3 Sawing Bituminous Pavement m 100.0 $ 15.00 $ 1,500.00
4 Common Excavation m3 4,220.0 $ 7.00 $ 29,540.00
5 Select Granular Base (300 mm) m3 1,350.0 $ 16.00 $ 21,600.00
6 Aggregate Base CL 5 (300 mm) m3 1,350.0 $ 18.00 $ 24,300.00
7 Bituminous Base Course (50 mm) t 490.0 $ 26.50 $ 12,985.00
8 Bituminous Binder Course (50 mm) t 490.0 $ 26.50 $ 12,985.00
9 Bituminous Wear Course (50 mm) t 490.0 $ 29.00 $ 14,210.00
10 Seeding ha 0.4 $ 5,000.00 $ 2,000.00
ell Sodding m2 640.0 $ 3.50 $ 2,240.00
10% Contingency $ 14,1 00.00
SUBTOTAL $ 154,960.00
26% Indirect Cost and Capitalized Interest $ 40,300.00
West Round Lake Road
Total Estimated Project Cost $ 195,260.00
"County Replacement Roadway"
.
CITY OF ARDEN HILLS
. MEMORANDUM
DATE: September 8,1998
TO: Mayor and City Council
FROM: Cindy S. Walsh, Community Development Director C:;tl
SUBJECT: Resolution No. 98-58 Accepting the Grant for Trail Construction
along County Road F from the Minnesota DNR Cooperative Trails
Grant Program
Background
In Febmary of 1998, Council approved Resolution No.98-29 authorizing staff to apply for a
Minnesota Department of Natural Resources Cooperative Trails Grant. The grant is designed to
fund up to $50,000 of the project cost of trail construction. The funds were intended to be used
for the segment of trail along County Road F from Hamline Avenue to Lexington Avenue and
potentially south to connect with the City's existing trail segment.
Budret Impact and Time lines
. The DNR has awarded the City a grant of$50,000 for the construction of the above referenced
trail segment. City Engineer, Greg Brown, has estimated the total cost of the project to be
$114,669. If the City accepts the grant of$50,000, the remaining project cost of$64,669 would
potentially be funded by the Park Fund.
This project has been budgeted as a Park Fund expenditure for 1999. Should the City accept the
grant, the project must be completed by April 15, 2000.
DNR Requirements
In addition to completing the project by April 15, 2000, the City would be required to clear the
trail during the winter months. All projects receiving DNR assistant must be maintained for use
all year. Since this trail is proposed to be an 8 foot wide segment that is constmcted directly
behind the curb, clearing the trail during the winter months could be done by City staff. Ramsey
County may agree to help out as well by raising their snow plow blade and clearing the trail after
they plow the road. The County does this along County Road F in Vadnais Heights at the
request of the City. City staff would need to help clear the path as time allows.
Recommendation
Staffrecommends approval of Resolution No. 98-58 Accepting the Grant from the Minnesota
DNR Cooperative Trails Grant Program for Trail Constmction along County Road F.
.
STATE OF MINNESOTA
COUNTY OF RAMSEY .
CITY OF ARDEN HILLS
RESOLUTION NO. 98-58
A RESOLUTION ACCEPTING THE GRANT FROM THE MINNESOTA
DNR COOPERATIVE TRAILS GRANT PROGRAM FOR TRAIL
CONSTRUCTION ALONG COUNTY ROAD F
WHEREAS, pursuant to Council Resolution # 98-29 City staff applied for the Cooperati ve
Trails Grant Program sponsored by the Minnesota DNR; and
WHEREAS, the trail grant application is for the section of trail along County Road F between
Hamline Avenue and Lexington Avenue. In addition, a trail section would be constructed south
along Hamline Avenue to connect with the City's existing trail; and
WHEREAS, the City Administrator will be identified as the fiscal agent; and
WHEREAS, the Minnesota DNR has notified the City of Arden Hills that the City is eligible
to receive a grant in the amount of$50,000, which is the maximum amount granted to a City, to
partially fund the trail segment along County Road F and south to the existing City trail; and
WHEREAS, the City has until April 15, 2000 to complete the project. .
NOW, THEREFORE, BE IT RESOLVED, by the City Council of Arden Hills, Minnesota
that the City Council concurs with the trail development partially funded by the Cooperative
Trail Grant Program and names Brian Fritsinger, City Administrator, as the fiscal agent for the
project.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 14th DAY OF SEPTEMBER, 1998.
DENNIS PROBST, MAYOR
ATTEST:
BRIAN FRITS INGER, CITY ADMIN1STRATOR .