HomeMy WebLinkAboutCCP 11-09-1998
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CITY OF ARDEN HILLS :e
e 4364 WEST ROUND lAKE ROAD ~
ARDEN HillS, MN 55112-5794
AGENDA
CITY COU:\CIL MEETING - CITY HALL
i\IO'\DA Y, i\O\'Ei\IBER 9, 1998.7:30 P.i\1.
7:30 P.lvl. 1. Call to Order
7:30 P.~l. 2. ..\ppro\al of Meeting Agenda
7:30 P.M. 3. Appro\'al of Minutes
a. October 26, 1998 Regular Meeting
b. t\ovember 5, 1998 Special Meeting
7:35 P.M. 4. Consent Calendar
Tho:>,.:: lh:rns hst.:J unJ..:r !h~ COn5~n[ CakndJf ar~ cunsld~rr:d to b~ rout in" by the City
Coun.:lI :.lnJ \\ 111 be' l.'fU.:tc-J by onr: motion under a Con::>..:n! CakndJf fOrm:.lL There .....ill be
no SCpJ.f;ltl.' dIscussion of th..:sl.: it..:ms, unk55 a Councd member so request:;, in \vhich event,
thr: tt,:m \\ ill b..: n:l11ovcd from the general order of business and considered separately in its
e norm;J1 sr:quencc on the ::J.gcnda.
a. Claims and Payroll
b. Authorization, 1999 Audit Engagement Agreement
c. Regular Employee Status, Kevin Ringwald, Assistant to the
City Administrator
d. Award Demolition Contract, Old City Hall, 1450 West
Highway 9G
7:40 P.M. 5. Public Comments
This IS an opportunity for citizens to bring to [hI.' Council's ;.1ttcntion any items not currenlly ,
on th~' a~;,..nJ;.L In adJr<..'::>5ing: tht: Council. plt:J.5t: Sla[..: your n:lm..: and address for the record. ,
:lllJ a brid surnm:.lrY ofthl' spt..'cific item bt..'ing adJn::s::><:-d to thl.:' Council. To allow adt..'qU:lIC'
tlm.... fur CJch person \\ lshing to adJrl.:'Ss the CouncIl. wc ask that individuals limit their
Cullllllen:::; h) [hr....e (J) minu:....s. Written d0curn....nc5 may be dlstributl'd to the Council prior
to the meeting:. or as bCl1,:h copi....s, to altow a marl' liml'ly prl.:'s..:ntJtion.
7:-15 P.~1. 6. Unfinished and i\c\\' Busincss
a. [-[uman Rights Activity Update, Sushila Shah
b. Res. #98-67, Electing to Continue Participation in the Local
Housing Incentives Account Program Under the
Metropolitan Li\'able Communities Act, 1999
c. Planning Case #98-28, Comprehensive Plan Update
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PHONE: 1612) 633.5676 . FAX 1612) 633.7839
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/;)i' AGENDA - PAGE TWO e
CITY COUNCIL MEETING - CITY HALL
MONDAY, NOVEMBER 9,1998,7:30 P.M.
6. Unfinished and New Business, continued
d. Res. #98.65, Approving Plans and Specifications and
Ordering Advertisement for Bids for a Portion of West
Round Lake Road, including the West Round Lake
Road/Highway 96 Intersection
e. Res. #98-63, Receiving Preliminary Report in the Matter of
the 1999 Street Improvement Project, West Round Lake
Road
f. League of Minnesota Cities (LMC), 1999 Legislative
Priorities and policies
9:30 P.M. 7. Administrator Comments
9:45 P.M. 8. Council Comments
10:00 P.M. 9. Adjourn
The above times may vary depending upon length of issue discussion. e
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e
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November Meetings December Meetings
No\'cmbcr 4. Planning Commission 7:30 P.M. December 1 Parks &. Recreation 7:00 PM.
Commission
Nn\"l'mhcr 9 Council I\lcctin~ 7:30 P.M.
D~cel1lber 2 Newsletter Committee (,:00 P.M.
Non'mhcr 16 Council \Vorkscssion ~:~S P.~l.
December 2 Planning Commission 7:30 P.M.
NO\"cmbcr I:::; Business Dc\"clopmcnt 8:00 A.M.
COlTlll1illCe Dccemher 7 Truth In Ta:\atinn ;:311 P.,'I.
Puhlic Hcarin~
NOT ~cwslcttcr Committee (dlO P.M.
SCHEDULED December I.J Business Relations ~:O() P.M.
Committee
No,'ember 19 Finance COlllmillce no P.M.
Decemher ]4 1999 Street 7:tH) P.M.
No\"cmbcr 19 Public Safety ;:30 P.M. Impfll\'cmcnt Public
Commission Hcal"jng
NOT Parks &. Recreation ;:00 P.M. Tnlth In Taxation ;:311 P.M.
SCHEDULED Commission Hearing
(Continuation Hearing -
NO\"cmbcr 30 Economic Dc\"clopmcllt ;:00 P.M. If Required)
_ Autliority
Budget Adoption ;:311 P.M.
Nm'emher 311 Councill\lcctin~ 7:311 P.M. Hc;uing
PENDING Business Relations ~:OO P.M. Council ;\lcctin~ ;:30 P.M.
C01l1111itlce
December 1 G Business Dc,'clopmcnl 8:00 A.M.
Committee
December ) 7 Filwncc Committee 7:30 P.M.
December 17 Public Safely ;:30 P.M.
Commission .
Decemher 21 Council \\'ork~cssion ~:~5 P.M.
(Continuation Hearing'!)
CANCELED Economic Dc,"clopmcnt 7:00 PM
Authority
CANCELED Council :\lccting ;:30 P.M.
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11/06/98 FRI 17:06 FAX 6126337839 CIty of Arden HIlls Ig] 001
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TX/RX NO 2012
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CONNECTION ID HARRIET TUBMAN C
ST. TIME 11/06 17:06
USAGE T 00'22
PGS. SENT 1
RESULT OK
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11/06/98 FRI 17:33 FAX 6126337839 City of Arden Hills ~001
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*** TX REPORT ***
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TRANSMISSION OK
TX/RX NO 2020
CONNECTION TEL 4821262
CONNECTION ID
ST. TIME 11/06 17:31
USAGE T 01'19
PGS. SENT 3
RESULT OK
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11/06/98 FRI 17:31 FAX 6126337839 City of Arden Hills ~001
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*** TX REPORT ***
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TRANSMISSION OK
TX/RX NO 2019
CONNECTION TEL 4810551
CONNECTION ID
ST. TIME 11/06 17:29
USAGE T 01'22
PGS. SENT 3
RESULT OK
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11/06/98 FRI 17:29 FAX 6126337839 City of Arden Hills ~001
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*** TX REPORT ***
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TRANSMISSION OK
TX/RX NO 2018
CONNECTION TEL 6333846
CONNECTION ID
ST. TIME 11/06 17:27
USAGE T 01'50
PGS. SENT 3
RESULT OK
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11/06/98 FRI 17:27 FAX 6126337839 City of Arden Hills ~001
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*u TX REPORT u*
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TRANSMISSION OK
TX/RX NO 2017
CONNECTION TEL 6339550
CONNECTION IV
ST. TIME 11/06 17:26
USAGE T 00'55
PGS. SENT 3
RESULT OK
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11/06/98 FRI 17:26 FAX 6126337839 CIty of Arden HIlls Ig] 001
*********************
*** TX REPORT ***
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TRANSMISSION OK
TX/RX NO 2016
CONNECTION TEL 6286833
CONNECTION ID
ST. TIME 11/06 17:24
USAGE T 00'67
PGS. SENT 3
RESULT OK
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11/06/98 FRI 17:24 FAX 6126337839 City of Arden Hills ~001
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*** TX REPORT $**
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TRANSMISSION OK
TXlRX NO 2015
CONNECTION TEL 4219511
CONNECTION ID
ST. TIME 11/06 17:22
USAGE T 01'56
PGS. SENT 5
RESULT OK
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11/06/98 FRI 17:20 FAX 6126337839 City of Arden Hills @001
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u* TX REPORT u*
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TRANSMI SSION OK
TX/RX NO 2013
CONNECTION TEL 6461220
CONNECTION ID
ST. TIME 11/06 17:18
USAGE T 01'36
PGS. SENT 4
RESULT OK
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11/06/98 FRI 17:21 FAX 6126337839 City of Arden Hills I4i 001
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*** TX REPORT ***
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TRANSMISSION OK
TXlRX NO 2014
CONNECTION TEL 3701378
CONNECTION ID BRW, INC.
ST. TIME 11/06 17:20
USAGE T 01'06
PGS. SENT 4
RESULT OK
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e C1TY OF ARDEN HILLS
MEMORANDUM
DATE: November 6,1998
TO: Mavor and City Council , . <
FROM: Bri~n Fritsing~r, City Administrat~
SUBJECT: Administrator Comments for the November 9,1998 Council Meeting
1. Approval of Minutes
The City Council is asked to approve the Minutes of the October 26,1998 Regular
Council Meeting, and the November 5, 1998 Special Council Meeting.
2. Consent Calendar
a. Claims and Payroll
The City Council is asked to approve vendor claims in the amount of
$410,429.29, and payroll for period most recently ended. The Council should
note payment to 1. A. Schi fsky and Sons in the amount of $200,616.99 for Pay
e Estimate #3; to Wayne Johnson, Lake Johanna Volunteer Fire Department in the
amount of$151,293 for 1998 Minnesota State Fire Aid; and to BRW in the
amount ofSI4,085.40 for engineering services.
b. Authorization, 1999 Audit Engagement Agrcement
The City Council is asked to authorize staff to execute the audit engagement letter
with Abdo, Abdo, Eick and Meyers for the audit of general purpose financial
statements of the City of Arden Hills of and for the year ended December 31,
1998. The fee for this year's audit is 57,995.
c. .\ssistant to the City' Administrator, Employment Status
The City Council is asked to approve the appointment of Kevin Ringwald as a '
regular employee of the City, based upon the completion of his probationary
period.
d. Award Demolition Contrati, Old City Hall. 1450 West HighwaY' 96
The City Council is ask cd to award the demolition contract to Ray Anderson &
Sons Companies, Inc. in an amount not to exceed $ 11,700 for the demolition of
thc building located at 1450 West Highway 96.
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Administrator Comments for the November 9, 1998 Council Meeting e
Page Two
November 6, 1998
3. Unfinished and New Business
a. Human Riehts Activity Update, Sushila Shah
Ms. Shah will be in attendance to verbally present some ofthe issues of
importance in the area of Human Rights, and what activities she has been
involved in as our Liaison to the State Department of Human Rights.
b. Res. #98-67. Participation in the local Housine Incentives Account Proeram
The City Council is asked to adopt Resolution #98-67, electing to contimle
participation in the local housing incentives account program under the
Metropolitan Livable Communities Act, calendar year 1999.
c. Plannine Case #98-28, Comprehensive Plan Update
The City Council is asked to approve the update to the Comprehensive Plan as
recommended by the Planning Commission.
d. Rcs. #98-6'i,..Approvine Plans and Specifications and Ord.cring
Advertisement for Rids, 'Vest Round Lake Raad e
The City Council is asked to adopt Resolution #98-65, approving plans and
specifications and ordering advertisement for bids for a portion of West Round
Lake Road, including the West Round Lake Road/Highway 96 intersection.
e. Res. #98-63, Receivine Preliminary Report, 1999 Street Improvement
lIoject. West Round Lake Road
The City Council is asked to adopt Resolution #98-63, receiving preliminary
report in the matter of the 1999 Street Improvement Project, West Round Lake
Road. Staff is recommending a two lane road, with a center turn lane with some
amenities.
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f. L.eaeue of Minnesota Cities (I .Me), 1999 I.eeislative Priorities and Policies
The City Council is asked to considcr the identification of priorities for the LMC
that will be used as part of the next state legislative session. Councilmembcrs are
requested to bring your copy of the proposed LMC Policies as previously
provided on October 30, 1998.
BF/sls
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M1NUTES DRAFT
CITY OF ARDEN HILLS, M1NNESOTA
e CITY COUNCIL MEETING
OCTOBER 26, 1998
7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular
City Council meeting at 7:30 p.m.
Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Susan Keim,
Gregg Larson and Paul Malone.
Absent: None.
Also present were City Administrator, Brian Fritsinger; Assistant to the City
Administrator, Kevin Ringwald; City Accountant, Terrance Post; Associate Planner
Nancy Randall; City Engineer, Greg Brown, BRW; and Recording Secretary, Lori
Rolfson.
ADOPT AGENDA
e MOTION: COLll1cilmember Aplikowski moved and Councilmember Keim seconded a motion
to adopt the agenda for the October 26, 1998, regular City Council meeting. The
motion carried unanimously (5-0).
APPROVE MINUTES
A. October 13,1998 Regular Council Meeting
B. October 19, 1998 Council Worksession
COLll1cilmember Malone indicated the following changes to the October 13, 1998 City Council
Meeting:
Page one, fourth paragraph from the bottom, thc word "incorrect" should be "correct." ,
Page one, last paragraph, should read "since Councilmember Keim believes the
statcment is wrong, it should be stricken."
Page thirteen, last paragraph, first line, the words "how to lead" should be changed to
"what to suggest to." Same paragraph, fourth line from the bottom, the words
"Metropolitan Council" should be changed to "AMM."
Coutlcilmember Keim indicated on page four, third paragraph from the bottom, second line, the
word "mortgage" should be changed to "escrow."
1>.10TION: Coutlcilmember Larson moved and Councilmcmber Aplikowski seconded a
e motion to approve the meeting minutes of the October 13, 1998 regular City
COLtncil meeting, as amended, and the October 19, 1998 Council Worksession, as
submitted. The motion carried unanimously (5-0).
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ARDEN HILLS CITY COUNCIL - OCTOBER 26, 1998 DRAFT 2
CONSENT CAI.ENDAR e
A. Claims and Payroll
B. Resolution #98-64, Adopting and Confirming Special Assessments for Delinquent
Utilities
MOTION: Councilmember Malone moved and Councilmember Keirn seconded a motion to
approve the Consent Calendar and authorize execution of all necessary documents
contained therein. The motion carried unanimously (5-0).
PllBI.IC COMMENTS
Mayor Probst invited those present to come forward and address the Council on any items not
already on the agenda. There were no public comments.
UNFINISHED AND NEW BUSINESS
A. Plannin~ Cases
1. Case #98-24, CSM Corporation, 4295 Lexington Avenue, Site Plan Review
Ms. Randall explained the applicant is requesting approval of a Site Plan Review to facilitate the
construction of a tViO-stOry, 50,400 square foot office building for DynaMark. The DynaMark
complex consists of three buildings on three parcels. The proposed two story building would be e
attached to the existing two story building to serve as the headquarters for DynaMark. The
development would use the existing drive between the two existing DynaMark buildings to the
south, creating a curved dri ve entrance with additional parking in the back.
Ms. Randall advised the Planning Commission recommends approval of Planning Case #98-24,
Site Plan Review with the following conditions:
1. The sewer pipe be bored so as not to disturb the existing vegetation.
2. Staff approval of the revised sewer and water plans.
3. Applicant satisfy the City Engineers requests per the September 22, 1998 memo. ,
4. Applicant retains permanent vehicular, utility and pedestrian access rights to the
properties located at 4255 and 4265 Lexington Avenue.
5. Applicant work with Control Data to re-design the private drive entrance to
accommodate main entrance by removing median.
Ms. Randall notcd condition number one has been agreed to by the applicant and conditions
numbcrs two and three have been completed. The applicant is asking to be allO\ved to work on
condition numbcr four, with completion prior to a Certiflcate of Occupancy being issued. The
applicant has also agreed to condition number five.
Mr. Bill Sikora, representing CSM Corporation, introduced himself and DynaMark
representatives, and indicated he was open to answer any questions the Council may have. The e
Council had no questions.
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ORA
ARDEN HILLS CITY COUNCIL - OCTOBER 26, 1998 3
e MOTION: Councilmember Malone moved and Councilmember Keim seconded a motion to
approve Planning Case #98-24, CSM Corporation, 4295 Lexington Avenue, Site
Plan Review with the stated conditions.
Mayor Probst indicated he is pleased with the project and believes it will be a positive addition to
the community.
Councilmember Malone suggested, since condition numbers two, and three have been addressed
and agreed to, they not be included in the motion. The Council concurred.
Councilmember Aplikowski asked what the timeline is for constmction of the project. Mr.
Sikora explained the construction is scheduled to begin around November 1, 1998 and
Dym\!ark plans to ~rc"i'Y the buildi~; July I, 1999.
The motion carried unanimously (5-0).
2. Case #98-26, Grcgg Larson, 3377 Snelling Avenue, Minor
S u bdivision/Consolidation
Ms. Randall explained the applicant is requesting approval of a minor subdivision to relocate a
property line between two parcels zoned R-I Single Family Residential. The applicant lives at
e 3377 Snelling Avenue and recently purchased the adjacent property at 3371 Snelling Avenue.
The applicant wishes to adj ust the property lines between the two properties. The reSLllt would
create a 2.2 and 1.1 acre parcels. The applicant clllTently uses an easement through a
neighboring propelty for access and the adjustment of the property line would provide access to
Snelling Avenue, if desired. The proposed lots WOll:d comply with zoning code requirements.
The Planning Commission recommends approval of Planning Case #98-26, Minor
Subdivision/Consolidation, conditioned on the recording of the subdivision in the form ofa
Registered Land Survey.
Councilmernber Larson stated he has nothing to add and will answer questions as a private
citizen. He will abstain from the voting process being he is the applicant. ,
MOTION: Councilmernber Malone moved and Councilmernber Aplikowski seconded a
motion to approve Planning Case #98-26,3377 Snelling Avenue, Minor
Subdivision/Consolidation, conditioned on:
I. Recording the subdivision in the fOffi] of a Registered Land Survey.
The motion carried unanimously (4-0-1, Council member Larson abstaining).
B- Pay Estimate #3,1998 Strcct Project, T.A. Schifsky & Sons
e Mr. Brown explained the contractor has finished wear course paving on Sandeen Road, Stowe
and Fairview Avenues as well as trail access paving at Edgewater and Jerrold Avenues. Payment
Request #3 includes payment for items associated with the reconstmction of Edge water Avenue,
Stowe Avenue, Fairview Avenue, and Sandeen Road. Remaining work on this project includes
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DRAfT
ARDEN HILLS CITY COlJNCIL - OCTOBER 26, 1998 4
the trail connection at Katie Lane and the culvert repair on Hamline Avenue. There will be a e
punch list generated for minor items which need to be cleaned up.
The City Engineer recommends the Council approve Pay Estimate #3 for T.A. Schifsky and
Sons, Inc. of North St. Paul, Minnesota in the amount of$200,616.99. A retainage of 5% is
being held for the proj ect.
Mayor Probst asked Mr. Stafford if he is satisfied with the pay request. Mr. Stafford indicated he
IS.
Mayor Probst asked if there will be one more pay estimate. Mr. Brown stated there will be one
more pay estimate to address the trail completion and the culvert repair. He indicated he expects
the project to be completed under the budgeted amount.
rvl0TION: Councilmember Aplikowski moved and Councilmember Keim seconded a motion
to approve Pay Estimate #3 for T.A. Schifsky and Sons, Inc. of North St. Paul,
Minnesota in the amount of$200,616.99. The motion carried Lmanimously (5-0).
C. 1999 Association of Metropolitan Municipalities (AMYl) Legislative Policies and
Priorities
tvlr. fritsinger stated that, at the last Council meeting, Councilmember Malone provided
information related to the work being done by AMM regarding policies being considered for the e
1999 legislative session. The Council received priority packets from AMM a couple of weeks
ago for review. Historically, the City adopts policies for both the AMM and the League of
Minnesota Cities. These policies are broLLght to the AMM annual meeting to assist in setting the
issues which the City feels arc of the greatest need.
Mr. Fritsinger indicated that Councilmember Malone has identified the items he found to be his
greatest priority. They are, in order of importance, items 1-A, IV, I-E, 1-J, and V-A.
Councilmember Aplikowski stated she agrees with levy limits being a high priority and would
also consider item1-A her number one priority. Her second priority would be item V-A. She ,
indicated she had identified more than one item for her third priority, items lI-E and III-C. She
would consider item V -B within the forth to fifth priority level.
Councilmember Keim stated her priorities are items I-A, I-E, and V-A. She indicated she had
not identified a forth or fifth priority. Councilmember Larson stated his priorities are items I-A,
V-A, I-E, I-J, and IV. Mayor Probst stated his priorities are items I-A, I-E, V-A, V-B, and IV.
After compiling the priorities identified by the Council, and further discussion, the Council
detemlincd the list of priorities to provide to AMM are:
1. I-A, Levy Limits
2. I-E, Sales Tax on Local Government Purchases e
3. V-A, Transportation Funding
4. IV, Metropolitan Governance Report
5. I-J, Revenue Diversification
...- ",",,", W" T
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ARDEN HILLS CITY COUNCIL - OCTOBER 26, 1998 5
. Mayor Probst asked who will be providing this information to AMM. Mr. Fritsinger indicated
Councilmember Aplikowski will be attending the Policy Adoption Meeting on November 12,
1998 and the list of priorities will be faxed to AMM prior to this meeting.
ADMINISTRATIVE COMMENTS
Mr. Fritsinger stated that he visited the Hennepin County Maintenance Facility in Medina with
Ramsey County Officials and the Minnesota National Guard. He noted that this is the first
discussion staff has had in four years regarding the joint maintenance concept and indicated that
it was an interesting tour. The facility has been open for three months. He indicated that
Hennepin County has done a good job in designing a building which does not look like a typical
maintenance building. The major reason for the tour was to obtain ideas on how to design a
building which will fit into a community without being aesthetically unappealing.
Mr. Fritsinger stated that the National Guard will be traveling to Washington, D.C. next week
with tbe other major players involved in the land transfer at the arsenal. The General's hope is to
have everytbing in final fonll at that time so the transfer to the National Guard can take place by
the end of this year.
Mayor Probst asked Mr. Fritsinger how large the site is. Mr. Fritsinger indicated that the plans
were in his office, but he did not recall. Mayor Probst stated that he recalled the area being as
. much as forty acres. Mr. Fritsinger stated that it is at least forty acres. Mayor Probst explained
that the reason he asked was because Ramsey County has indicated the new site may be up to
100 acres. Mr. Fritsinger stated that during the beginning of the re-use process the County land
need was about twenty acres, but by the end of the re-use process it had grown to 100 acres.
When the General was asked how large the facility being looked at for the bay areas is, he
indicated tbe Guard would be looking at 15-20 bays. The Guard currently has 20 bays but it is
not a large facility. Each bay is just large enough for a tmck to be brought in and worked on.
The Guard is looking at having the bays deeper and allowing for some parking area inside.
Mr. Fritsinger stated that there will be no activity this year with regard to the Tony Schmidt Park
project. It is expected to be part of next year's budget process and there is no indication that the
County has turned away from the project. Mayor Probst indicated that he spoke with ,
Commissioner Weisner about Tony Schmidt Park and Ms. Weisner indicated she was not aware
of any problems or lack of support for the project. She indicated the Park is on track to be
funded and suggested the City work with the Parks Committee of Ramsey County to ensure the
project stays toward the top of the priority list.
Mr. Fritsinger stated tbat, regarding the City Hall lease agreement, the Guard found some
language in the Congressional Record which may allow the City to obtain a longer term lease.
He noted that he has a draft of the lease and will be reviewing it and providing feedback to the
Gllard.
. 'vIr. Fritsinger stated that Ramsey County is looking for suggestions from the Council regarding
the appointment to the Library Board. Councilmember Malone asked if the County is looking
for a female to fill the position. Mr. Fritsinger explained that this is the preference based on
demographics. Mayor Probst asked if there is a deadline for filling the position. Mr. Fritsinger
indicated that the deadline is October 30,1998.
DRAFT
ARDEN HILLS CITY COUNCIL - OCTOBER 26,1998 6
Mr. Fritsinger reminded the Council that the Comprehensive Plan update has been in process .
throughout the summer and it is scheduled to be brought to the Planning Commission for the
public hearing during the November meeting. He invited any of the Councilmembers who may
be interested to attend the meeting.
COUNCll, COMMFNTS
Councilmember Malone commented that updating the Comprehensive Plan is a difficult process
because the new plan will be substantially different from the old one. In reading the new draft it
appears to be much broader than it had been.
Mayor Probst referred to a note in the agenda packet regarding inquiries coming back as a result
of the utility stuffer asking for interest in serving on a committee and indicated he would like to
see these inquiries. He noted that it was discussed at this year's retreat to delay any new
committee appointments until after the 1999 retreat. He indicated that there should be a
reaffim1ation of this change or a decision made whether or not the process should be moved up.
Mayor Probst asked for an explanation of the graphic provided regarding the issue ofa resident
looking for access off Lake Lane. Mr. fritsinger indicated Lake Lane is currently a dirt road east
of the IOOF property with a fence running parallel to it. The road is not maintained by the City
because there is a private drive used by the residents, which weaves through the lots and out
towards Shoreline Lane. With the selling of Mr. Anderson's property, related to his abatement
process, and the proposed development ofMr. Hanson's three lots, the private drive is expected .
to be no longer available. Because of this, the one property owner affected by the loss ofthe
driveway is requesting the City upgrade Lake Lane so it may be used to access the property.
Mayor Probst stated that he had attended thc grand opening of the Schwan's Super Rink on
Saturday. He found the facility very impressive and felt it was well received.
Mayor Probst noted that the 1-35W Corridor Coalition continues to move along and Mr. Strauss
is scheduled to attend the November Worksession with an update for the Council. The process
appears to be going well and the City is getting into issues which will test the cohesiveness of the
Coalition. At this point it appears to be a success and he is anxious for the presentation to the ,
Council.
Mayor Probst referred to the request from Nickelodeon and asked if there was any reason the
City should not participate. Mr. fritsinger indicated that he is not familiar with the program and
the only infomlation he has is the letter included in the agenda packet. He indicated it appears to
simply be a request for people in the community to volunteer to participate, but there is no
explanation of any other issues which may be involved.
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ARDEN HILLS CITY COUNCIL - OCTOBER 26, 1998 DRJ~FT 7
e Councilmember Aplikowski commented that there had been volunteers for the task force for the
maintenance facility, and asked if a statement should be sent to them that, at this point, there will
not be a task forCe. Mayor Probst suggested providing copies of the 1991/92 facility study to the
Finance Committee and the Public Safety Commission for their review, and that it would be
helpful for the Council liaison to provide the committees an update on the status of this issue at
their next respective committee/commission meeting. Councilmember Aplikowski indicated that
notification that the Council is considering ajoint venture should be sent out. Mayor Probst
noted this is the track the Council is on. He indicated he is not sure if a formal action was taken,
but the Council had reaffirmed this direction several times over the last few years.
Councilmember Aplikowski indicated the reason she made the suggestion is so the Council does
not spend more time deciding whether there should or should not be ajoint venture. Mayor
Probst noted the Council has not gone through the process of trying to resolve all the issues
involved.
Councilmember Larson referred to the discussion of waiting until the retreat to appoint
volunteers to the various committees and noted this is a different process than previous years.
There are a large number of volunteers and he feels they should not have to wait this long for the
appointment process. Mayor Probst indicated the Council should receive a report of what
committees are being voluntcered for. The Planning Commission is generally the most popular
and time should be given to try to get more interest in the committees which need more
volunteers. Historically the appointments were January 1st through December 31 st and year-end
. is a difficult time to track people down and confirm commitments. He indicated that, if there are
strong feelings about this issue, it should be discussed within the next couple of weeks so if the
Council decides to stay with the traditional process, there will be time to take action.
Mr. Fritsinger indicated that the majority of the respondents are interested in the Planning and
Parks and Recreation Commissions. He noted that the conversation at last year's retrcat was to
bring the goals into focus, and if there were issues of trying to create new task forces it would be
a part of the retreat process. This would allow the opportunity to detem1ine which committees
needed volunteers and try to rccruit people for them. He noted, although it is awkward trying to
make the transition, he likes the concept of tying the proccss to the retreat. It should be possible,
however, to appoint those who have expressed interest to the committees nceding volunteers. ,
Councilmember Larson suggested, in the future, it may be better to solicit for volunteers closer to
the end of the year to eliminate the long waiting period. Mr. Fritsinger indicated that part of the
reason for the early solicitation was due to the fact that the Newsletter Committee is down to two
people and more volunteers are needed. He noted his plan is to send the respondents a letter
informing them that their applications have been received and of the schedule being discussed.
ADJOlJRN
MOTIOI\: Council member Malone moved and Councilmember Keim seconded a motion to
adjourn the meeting at 8:32 p.m. The motion carried unanimously (5-0).
_
Dennis Probst Brian Fritsinger
Mayor City Administrator
D~ p tt:T -,
J ~< Pu
ARDEN HILLS CITY COUNCIL - OCTOBER 26, 1998 8
NOTICE OF MEETINGS .
The next regular City Council meeting will be held Monday, November 9,1998 at 7:30 p.m. at
the Arden Hills Council Chambers.
.
_
DRAFT
_ MINUTES
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL MEETING
NOVEMBER 5, 1998
5:00 P.M., CITY HALL COUNCIL CHAMBERS
CALL TO ORDER/ROI L CALL
Pursuant to due call and notice thereof, Mayor Probst called to order the Special City
Council meeting at 5:04 p.m.
Present: Councilmembers Beverly Aplikowski, Gregg Larson and Paul Malone
Absent: Councilmember Susan Keim
Also present were: City Administrator, Brian Fritsinger; City Accountant, Terry Post;
Councilmember-elect, Lois Rem; and Administrative Secretary, Sheila Stowell.
CANVASS EI.ECTION
City Administrator, Brian Fritsinger, presented the tabLllations for the Municipal Election held on
November 3, 1998, a copy of which is attached hereto.
. MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a
motion, that Council certify canvass of the November 3, 1998 Municipal Election
as submitted, declaring Dennis Probst as Mayor, and Gregg S. Larson and Lois
Rem as Councilmembers for four (4) year tenns, respectively. Motion earned
unanimously (4-0).
ADJOURNMENT
MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a
motion to adjourn the meeting at 5:11 p.m. The motion carried unanimously (4- ,
0).
-
DENNIS PROBST BRIAN FRlTSINGER
MA YOR CITY ADMINISTRATOR
.
--
'" ..
CITY OF ARDEN HILLS PAGE] 01"3
ACCOUNTS PAYABLE CLAIMS REPORT
. TO BE APPROVED AT 11/09/98 COUNCIL MEETING
CLAIMS PAil) SINCE lAST COlfNOI MEETING 110/26/98)
...r..ClCiMtt.. ....... \::::;A~10U&t}:::
14891 10/22/98 MN State Treasurer 3.672.57 Building Permit Surcharge Report - 3Q98
14892 10/23/98 Public Emoloyees Retirement Association 126.75 SUDolemental Payroll #21.5 - Sto\'.iell
14893 10127/98 T.A. Schifsky & Sons, Ine 200.616.99 Pay Estimate #3 - 1998 Street Reconstruction
14894 10127/98 Public Employees Retirement Association 2.921.24 Third October Payroll
14895 10/27198 leMA Retirement Trust - 457 1,626.95 Third October Payroll
14896 10/27198 State Capitol Credit Union 3,880.10 Third October Payroll
14897 10/27/98 Unit~d Way of the St. Paul Area 30.00 October Payroll Deductions
14898 10/29/98 AMB Property Corporation 4.184.16 City Hall - November Rent & Gcn Doer Expenses
14899 10/29198 E-Z Recycling 4.714.00 October Recycling Services
14900 j 0129/98 Independent School District 621 170.00 Intro to Access - Susan Holmes
14901 10/29/98 Wayne Johnson, Treasurer ~ Fire Relief Asso 151.293.00 1998 MN State Fire Aid
14902 10/29198 US Vo/cst Communications 218.25 Phone Service 638-0998 10/16 - 11/15
14903 11/02/98 Fortis Benefits 142.20 Long Term Disability - November
14904 11/02/98 McKinney, Michael 194.75 Travel Reimbursement - Badger Tour
14905 11/02/98 Petersen, Tracy 538.00 Exoense Reimbursement - October
14906 11/02/98 Post. T erranee R. 234.43 Expenserrravel Reimbursement - October
. 11 Subtotal. Paid Claims 374.563.39 II
Paid Claims From Above - 374,563.39
Add Unpaid Claims, Page 3 of 3- 1~Ro'\90
Total Accounts Pa)'.able Claims
for Council Appro\.al. 11/09/98- 410,429.29
Note: Checks for unpaid claims lotaling 5123,389.93 were mailed ,
on October 27, 1998 after approval at the October 26th
Council Meeting. They \vere check numbers 14840-14890.
This sequence corresponds to unpaid temporary numbers
TI _ T51. Check numbers 14838.14839 were used for
alignment. .."'" ""o,"~"Hhl..I,,",,1
.
-------- -------
... '"
CITY OF ARDEN HILLS PAGE20F3
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 11109/98 COUNCIL MEETING .
IfNP,\II) CLAIMS REGISTER'
~ljjk@:U. ....
TOI 11110/98 Accurate Press, loc 703.70 October Newsletter/#9 Window Envelopes
T02 11110/98 Airtouch Cellular 70.13 October Cellular Phone Service
T03 11110/98 Ameripride 103.47 Unifonn Purchase - Saxe
T04 11110/98 Anima! Control Services, Inc 442.00 Dog/Cat Enforcement 9/25 - 10/30
T05 11110/98 Apple Business Forms. Jnc 269.49 Utility Statements
T06 11110/98 AT&: T - Kansas City 29.47 October Lon<J Distance
TO? 11110/98 n~:1hJm, PJ( 2b,OO ' R~fund ~ Creation Station
T08 11110198 nnyer Ford Trucks 321.86 Truck Parts ~ Vehicle #'s 106,107 &109
T09 11110198 Bradley & Deike, P A 25.00 GBD - Legal Fees
TIO 11/10/98 Brunn. LuAnn 240.00 October Cleaning Service
TII 11/10/98 BRW. Inc 14.085.40 Engineering Services 9/19 - 10/09
TI2 11110/98 Corporate Express 1.109.46 Office Supolies/Calculators
Tl3 .11110/98 Davanni's 190.00 Elections ~ Pizza
TI4 11110/98 DCA, Inc 310.00 Administration Fees 3Q98
Tl5 11110/98 Eddelston. Vicki 36.00 Refund w Family Hay Ride
Tl6 11/10/98 Election Systems & Software, Jnc 137.79 Election Supplies
Tl7 11110/98 Electronic Interiors. rnc 1.147.50 City Hall - Phase I
Tl8 11110/98 Evergreen land Services Co 180.00 Consult Fees 1011 - 10/15
Tl9 11110/98 Fritsinger, Brian 505.16 Expense Reimbursement/Auto Insurance .
no 11/10/98 Garelick Steel Co., lnc 259.58 Shop Stairway Material (OSHA Required)
nl 11/10/98 Gopher Sport 391.16 Pumpkin Hunt/Family Turkey Shoot
n2 11/10/98 H & L Mesabi, Inc 852.13 Replace Cutting Edges - Snow Plow
n3 11110/98 Hydro Supply Co 921.05 \Vater Meters (12) 1'o125B
n4 11/10/98 Indt.:pendcnt Schoo! District 621 (25.00 Intermediate Word - Holmes
n5 11110/98 leMA Membership Renewals 258.00 Annual Dues - Fritsinger
n6 11110/98 J.e. Auto Supply & Machine 186.91 Equip & Maint Materials
n7 11110/98 Kath Fucl Oil Service Co. 97.42 Diesel/Unleaded. P\V
n8 11110/98 Kinko's 240.69 Survey. Printing
T29 11110/98 League of MN Cities 100.00 LMC 1998 Policy Adopt. ~ Fritsinger/Aplikowski
no 11110/98 Mac Queen Equipment Co 282.42 Shoes for S\....ecpcr
1'31 11110/98 McCallum Transfer. lnc 15.00 Courier w Andersen
n2 11110/98 MCCollister & Co. 320.99 Motor OilfDrum Return ,
1'33 11110/98 McCombs Frank Roos Associates, Inc 3.008.63 Camp Plan Update. Final Payment
n4 11110198 McKinney. Michael 60.11 Uniform Reimbursement
T35 11110198 Midwest Asphalt Corporation 379.07 Ro<!d Repair r...taterials
T36 11/10198 Mooney, Joseph 135.00 Uniform Reimbursement
n7 11/10198 Morton Salt 1.480.34 Road r..'lix
II Subtotal- Unpaid C1aims-- 29,045.93 II
,."",...,,,""..,..,..oI.,I..m'!
.
~ ...
CITY OF ARDEN HILLS PAGE 3 OF 3
ACCOUNTS PAYABLE CLAIMS REPORT
e TO BE APPROVED AT 11109198 COUNCIL MEETING
IfNHID n AIMS REGISTER'
~{j"PAtE..... ::::A,)IOUN'f:"
T38 11110/98 Municilite Co. 52.48 Strobe Light Reolacement Lens
T39 11110/98 Myers. Laura 26.00 Refund - Vacation Day Event
T40 11/10/98 Neil Enterprises, {oe 161.44 Gift Photos
T41 11/10/98 Nextc1 118.26 CeHular Phones 10/19 - 11/18
T42 11/10/98 Nisler, Cheryl 26.00 Refund - Creation Station
T43 11110/98 North Metro Inspection, roc 1.082.00 October Electrical Inspections
T44 11110/98 Northern States Power Co. 920.71 October Service
T45 11110/98 Purchase Power 830.00 Postage
T46 11110/98 Ramsey County 724.33 Diesel Fuel/Unleaded
T47 11110/98 Ramsey County 33.72 Reconstruction - Hv,:y 96
T48 11110/98 Reed, Fred 54.47 Uniform Reimbursement
T49 11/10/98 Ringwald, Kevin 27.95 Mileage Reimbursement
T50 11110/98 Ryder Student Transportation 355.00 Transportation. Vae Day Events lOll 5 & 16
T51 11110/98 Scherbel. David 58.00 Mileage Reimbursement/Meetings
T52 11110/98 Shorcvicw, City of 225.00 Staff Training
T53 11110/98 Stafford, Dwayne 36.08 Mileage Reimbursement
T54 11110/98 Stowdl. Sheila 58.03 Mileage Rcimbursementlr...teetings
. T55 11110/98 Target 133.25 After School SupplieslPumkin Hunt
T56 11/10/98 Team Laboratory Chemical Corp 1.267.20 Lift Station Degreaser
T57 11110/98 Time Saver Off-Site Secretarial 105.50 Recording Secretary .CC- 10/26
T58 11110/98 US West Communications 57.60 633-9936 - Perry Park Phone Service
T59 11/10/98 USA Waste Services 356.03 October Service
T60 11110/98 West Weld 110.92 Shop Materials
Subtotal, Page 3 of 3 . 6,819.97
Page 2 of 3 Brought Fonvard - 29.045.93
Total Unpaid Claims--- 35,865.90
,
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...
. CITY OF ARDEN HILLS
MEMORANDUM
DATE: November 6, 1998
TO: Brian Fritsinger, City Administrator
FROM: Terrance Post, City Accountan@
SUBJECT: 1998 Audit Enjl:agement Letter
Back~ronnrl
The firm of Abdo, Abdo, Eick & Meyers (AAE & M) has submitted a proposal to perform audit
services for the year ended December 31, 1998 for a fee not to exceed $8,200. This proposed fee
represents a $205, or 2.6%, increase over the 1997 audit engagement fee of$7,995. Over the
course of the last six years, staff has just about maximized the amount of client-prepared audit
schedules it prepares for the auditors. Therefore, the audit scope performed by AAE & M is
relatively fixed, and audit fees should just be subject to inflationary increases in the future.
_ Recommendation
Staffrecommends that Council authorize staff to execute the audit engagement letter with Abdo,
Abdo, Eick & Meyers for the audit of general purpose financial statements of the City of Arden
Hills of and for the year ended December 31, 1998 under the Consent Calendar at the November
9, 1998 regular Council meeting.
Enclosure
,
.
,
fmABOO RECE\VED
.~ri!~:~&
OCT 2 5 1998
~ ~~MEYERSLLP OfHlAtOOU\1US October 19, 1998
Cot!fted Puhll< 11="",""" & Canmltmw
72..(.1 Ohms Lane
Suite 200
Minneapolis, MN 5.::;439
Mr. Terry Post
City Treasurer
City of Arden Hills
1450 West Highway 96
Arden Hills, MN 55112
Dear Mr. Post:
We are pleased to confirm our understanding of the services we are to provide for the City of Arden Hills for the
year ended December 31, 1998. We will audit the general purpose financial statements of the City of Arden Hills
eas of and for the year ended December 31, 1998.
The objective of our audit is the expression of an opinion as to whether the general purpose financial statements are
fairly presented, in all material respects, in conformity with generally accepted accounting principles. Our audit will
be conducted in accordance with generally accepted auditing standards and the standards for financial audits
contained in Government Auditing Standards, issued by the Comptroller General of the United States, and will
include tests of the accounting records of the City of Arden Hills and other procedures we consider necessary to
enable us to express such an opinion. If our opinion on the general purpose financial statements is other than
unqualified, we will fully discuss the reasons with you in advance. If, for any reason, we are unable to complete the
audit or are unable to express an opinion, we may decline to express an opinion or may not issue a report as a result
of this engagement.
,
The management ofthe City of Arden Hills is responsible for establishing and maintaining internal controL In
fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits
and related costs of the controls. The objectives of internal control are to provide management with reasonable, but
not absolute, assurance that assets are safeguarded against loss from unauthorized use of disposition, that
transactions are executed in accordance with management's authorizations and recorded properly to permit the
preparation of general purpose financial statements in accordance with generally accepted accounting principles.
In planning and performing our audits, we will consider the internal control sufficient to plan the audit in order to
determine the nature, timing and extent of our auditing procedures for the purpose of expressing our opinions on the
City of Arden Hills' general purpose financial statements.
e
612.835.9090 . Fox 612.83S.326t
. -.--
.
fm City of Arden Hills
~~:. October 19, 1998
~~~ Page Two .
We will obtain an understanding of the design of the relevant controls and whether they have been placed in
operations, and we will assess control risk. Tests of controls may be performed to test the effectiveness of certain
controls that we consider relevant to preventing and detecting errors and fraud that are material to the general
purpose financial statements and to preventing and detecting misstatements resulting from illegal acts and other
noncompliance matters that have a direct and material effect on the general purpose financial statements. (Tests of
controls are required only if control risk is assessed below the maximum level.) Our tests, if performed, will be less
in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be
expressed.
An audit is not designed to provide assurance on internal control or to identify reportable conditions. However, we
will inform the governing body or audit committee of any matters involving internal control and its operation that
we consider to be reportable conditions under standards established by the American Institute of Certified Public
Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in
the design or operation of the internal control that, in our judgment, could adversely affect the entity's ability to
record, process, summarize and report financial data consistent with the assertions of management in the general
purpose financial statements.
Identifying and ensuring that the City complies with laws, resolutions, contracts and agreements is the responsibility
of management. As part of obtaining reasonable assurance about whether the general purpose financial statements .
are free of material misstatement, we will perform tests of the City's compliance with applicable laws and
regulations and the provisions of contracts and agreements. However, the objective of our audit will not be to
provide an opinion on overall compliance and we will not express such an opinion.
Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and
may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other
assets and liabilities by correspondence with selected individuals, creditors and financial institutions. We will
request written representations from your attorneys as part of the engagement, and they may bill you for responding
to this inquiry. At the conclusion of our audit, we will also require certain written representations from you about
the financial statements and related matters.
,
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial
statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas
to be tested. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether
the financial statements are free of material misstatement, whether caused by error or fraud. Because of the concept
of reasonable assurance and because we will not perform a detailed examination of all transactions, there is a risk
that a material misstatement may exist and not be detected by us. In addition, an audit is not designed to detect
errors, fraud or other illegal acts that are immaterial to the general purpose financial statements. However, we will
inform you of any material errors and any fraud that comes to our attention. We will also inform you of any other
illegal acts that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the
period covered by our audit and does not extend to matters that might arise during any later periods for which we are
not engaged as auditors.
.
,
~ City of Arden Hills
. October 19,1998
~~~ Page Three
An audit of the general purpose financial statements performed in accordance with generally accepted auditing
standards is not designed to determine whether the computer systems of the City are Year 2000 compliant, or to
provide any assurance on whether the City has addressed all of the affected systems on a timely basis. further, we
have no responsibility with regard to the systems of vendors, service providers or any other third parties. These are
responsibilities of the City's management. However, we may choose to communicate matters that come to our
attention relating to the Year 2000 Issue.
Management is responsible for making all financial records and related information available to us. We understand
that you will provide us with such information required for our audit and that you are responsible for the accuracy
and completeness of that information. We will advise you about appropriate accounting principles and their
application and will assist in the preparation of your financial statements, but the responsibility for the financial
statements remains with you. That responsibility includes the establishment and maintenance ofadequate records
and effective internal control over financial reporting, the selection and application of accounting principles, and the
safeguarding of assets.
We understand that your employees will prepare all cash or other confirmations we request and will locate any
invoices selected by us for testing.
. The workpapers for this engagement are the property of Abdo, Abdo, Eick & Meyers, LLP and constitute
confidential information.
Our fees for these services will be at our standard hourly rates plus out-of-pocket costs (such as report reproduction,
typing, postage, travel, copies, telephone, etc.) except that we agree that our gross fee, including expenses, will not
exceed $8,200. Our standard hourly rates vary according to the degree of responsibility involved and the experience
level of the personnel assigned to your audit. Our invoices for these fees will be rendered each month as work
progresses and are payable on presentation. The above fee is based on anticipated cooperation from your personnel
and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional
time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs.
Government Auditing Standards require that we provide you with a copy of our most recent quality control review
report. Our 1996 peer review report accompanies this letter.
We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the
significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of
our engagement as described in this letter, please sign the enclosed copy and return it to us.
Sincerely,
ABDO, ABDO, EICK & MEYERS, LLP
Certified Public Accountants
. ~ ~ mc{j~
Steven R. McDonald, CPA
-----
, .
tftl City of Arden Hills
October 19, 1998
~~~ Page Four.
RESPONSE:
This letter correctly sets forth the understanding of the City of Arden Hills.
Signatore:
Title:
Date:
.
,
.
. CITY OF ARDEN HILLS
MEMORANDUM
DATE: November 2, 1998
TO: Mayor and City Council @
FROM: Brian Fritsinger, City Administrat
SUBJECT: Kevin Rin2'vald, Employment Status
Rackrround
Mr. Ringwald was initially appointed on May 26,1998, effective May 12,1998, as Assistant to
the City Administrator for the City of Arden Hills. Chapter 19, Arden Hills Code, requires that
employees complete a six (6) month probationary period in order to determine whether or not the
employee demonstrates fitness for the position.
The Assistant to the City Administrator position was created by the City Council with the
understanding that it would be evaluated after two (2) years. Based on the previous direction of
the City Council, and the goals established for 1999, the City Administrator supports the
. continued need for this position.
Under Section 19-6 (c) of Municipal Code, the City Council shall consider the recommendation
of the City Administrator or Department Head as to whether the employee should or should not
be made a regular employee.
Recommendation
Staff would recommend the City Council approve the appointment ofMr. Ringwald as a regular,
full-time employee with the City of Arden Hills.
BFfsls ,
.
III
_ CITY OF ARDEN HILLS
MEMORANDUM
DATE: November 6,1998
TO: Mayor and City Conncil
FROM: Brian Fritsinger, City Administrat~
SUBJECT: Award of Demolition Contract, 1450 West Hi2hway 96
Background
In August, the City Council had authorized staff to solicit bids for the demolition of the Old City
Hall, 1450 West Highway 96. The City has received two (2) bids for this work.
With the relocation of City Hall to West Round Lake Road, the City identified the need to clear
the property of this building. The demolition of the building will allow the City to market the
site to interested buyers, consistent with the plans first discussed in 1991 and 1992. Once the
maintenance facility issue is resolved, the City can then market the full 6:1: acre site. The
e intention of the City Council has been to use the proceeds from this future sale to offset the cost
of construction of municipal facilities.
Prior to demolition, the Lake Johanna Volunteer Fire Department will use the facility for
training. That training is expected to take place over the next two weeks.
What are the Bids?
The City solicited bids from four (4) companies. The two bids received were as follows:
. Ray Anderson & Sons Companies, Inc. $11,700.00
. F. M. Frattalone Excavating & Grading, Inc. $15,950.00 + alternates
,
Staff had initially estimated a cost for the demolition of $20,000.
When Will the Demolition be Complete?
All site and building demolition will be completed prior to January I, 1999.
Recommendation
Staff recommends the award ofa demolition contract to Ray Anderson & Sons Companies, Inc.
in an amount not to exceed $11,700 for the demolition of the building located at 1450 West
Highway 96. This approval is subject to receipt of all necessary insurance documentation.
BF/sls
e Enclosures
..
Page '\;0 of Pages
RAY PROPOSAL
ANDERSON
~ & SONS CO., INC. .
774.2550
. . RAY ANDERSON & SONS COMPANIES. INC.
930 OULUTH St, 5t PAUL, MN 55106-
PHONE DATE
TO CITY OF ARDEN HILLS 633-567& 11-1213-98
ATTN: BRIAN FRITSINGER JOB NAME L.OCATION
43&4 WEST ROUND LAKE ROAD DEMOLITION-CITY HALL BUILDING
ARDEN HILLS, MN 55112-5794 145121 WEST HWY #%
ARDEN HILLS, MN
J08 NUM8E9 J09P;.jOM
FX-&33-7839
::'! her;~b~' submit spesF;:-:.'~r:i .r:-: ~"tir"1iJtes for:
l- COST OF DEMOLI TI ON PERMITS.
-=-. . DEMOLITION AND DISPOSAL OF FORMER CITY HALL BLDG.
~.
., REMOVAL AND DISPOSAL OF ALL FOOTINGS, FOUNDATIONS
~.
AND SLABS.
4. REMOVAL RND DISPOSAL OF PARKING LOTS AND _
SIDEWALKS.
= BACKFILL EXCAVRTIONS TO EXISTING GRADE.
.....
&. DEMOLITION TO COMPLY WITH CITY SPECIFICATIONS
DATED OCTOBER, 1998
i
i
''<
NOTE: DOES NOT INCLUDE ASBESTOS SURVEY OR REMOVAL.
We Propose rer,:!o! i'J furn;<;h ~a,er:a: ar.d labor -complete in iJ!:cord3nce with the abc'.') SP~Gjfica~ion3. f;)r the sum of:
ELEVEN THOUSAND SEVEN HUNDRED------------------ do'''';'' 11,7121121.121121 I
...~..-': :.:: h~ ..,.,~j~ ~'l f'.l' e',,:~
UPON COMPLETION
.:. '~.J~~' 3' "' ;'.'J' 3"[-l-;>'~ ~:: ::;'l ~~ ,';-l:' o!~. A,:: ,.'..<::''<. 1J he CO""Di~:g.j .n a '.~or'<""dr'I;,.!:! ,.,.,~"rer
. ; ::'j"'g t'J S:~~GJ'j P'l:: ':1!~ A~... a':,;o,.j:',~" :).' d-lV'd:'OI'" f,"::Im J~o...e SDecif'Cdl:Qns i....volv'ng
"h~ ::;~:; ',,'i' i::'l !;'~~:l,I~;!j 0"', ,'::;'J~ ....,.:-:~,~ 'Jroj~'~_ a".:;l ....,11 ~~'Jo,,",e In !i!.ttra Chil'g'i! o~'e'
. '~ ..l':t)V.;- :~_~ ~~::..,-;,w~, A'~ J9"'l~""!":; C':~:'-'1g"':' vp?n Strik<!~. 3cc:dents or d""la'{s i::e'/::-r:j
.,' .;';'1:'Oi P"cc~r:i owne' t,) .:;'1"', ~,r:.". :':l'''Jc:!o .J1d 0:'-""'" ~ecess""f inS'J'd1Ce, Our ...or~en
'":." ~..::'1 covered oy WOrXl"":'i!ns CO'11;,Jer'Sd(;on !~s\Jr3<1:e Note: This proposal may be 1121
withdraw,.., by us if not a.:.:ep,ed within days
Acceptance of Proposal -Th. above odces. SO.cmcat;ons
and conditions are satisfactory and are hereby accepted. You are authorized Signature
:0 do the work as specified. Payment will be made as outlined above.
Date of Aceeptance: Signature
..
'.M. 'RATTAI.ONE
_ EXCAVATING It: GRADING, 'NC.
3066 Spruce Street . St Paul, MN 55117
(651) 484-0448 . Fax (651) 484-7839
www.fmfrattalone.com
November 3, 1998
City of Arden Hills
4364 West Round Lake Road
Arden Hills, MN 55112-5794
Attn: Brian Fritsinger
Re: Old City Hall Demolition
Dear Mr. Fritsinger,
We are pleased to provide you with the following pricing for the demolition of the
former City Hall building. The base bid include total demolition and removal of
. building, walks and paved areas as shown.
Base bid $15,950.00
Alt #1 Import and place topsoil over disturbed area. Add $ 2,900.00
Alt #2 Silt fence (if requested). Add $1.40 per LF
Alt #3 Seed and mulch disturbed area. Add $ 800.00
We have made no concessions for friable asbestos abatement or well
abandonment. If you have any questions please feel free to call.
,
Sincerely,
F.M. Fraltalone Excavating & Grading, Inc.
cf?' f:k:~
Jon Ekeroth
Project Manager
.
""..
COMMERCIAL . INDUSTRIAL . MUNICIPAL . UTILITIES . DEMOLITION . ENVIRONMENTAL
.
,
CITY OF ARDEN HILLS
_ MEMORANDUM
DATE: November 9, 1998
TO: Mayor and City Council
FROM: Kevin Ringwald, Assistant to the City Administrator
.
SUBJECT: Resolution #98-67, Continned Participation in the Livable
Communities Pro ram
Reauest
The Staff is requesting City Council approve Resolution #98-67, electing to continue to
participate in the Local Housing Incentives Program under the Metropolitan Livable
Communities Act for 1999 (Exhibit A).
Backl!round
The State of Minnesota adopted the Metropolitan Livable Communities Act (Act) in 1995. The
Act is intended to address housing and other development issues facing the Twin Cities
metropolitan area. The Act requires the Metropolitan Council to negotiate affordable and life
. cycle housing goals for each participating community. If a community complies with Act, then
they are eligible to receive certain grants and loans from various State agencies.
In summary the goals for the program were: to be directly linked to the creation of new
residential units in TCAAP; the existing Land Use Plan is the document which will be used as a
basis for participation in the program, until a revised Land Use Plan for TCAAP is officially
adopted; and the goals for the program would be those that reflected a small developing city.
The mutually agreed upon goals for the City (TCAAP) are as follows:
Housing Component Goal
,
Affordability - Ownership 65 percen t
Affordability - Rental 35 percent
Life-Cycle - Type (non-single family detached) 27 to 36 percent
Life-Cycle - OwnerlRenter mix 75 to 83/17 to 25 percent
Density - Single family detached 1.8 to 2.3 units/acre
Density - Multifamily 9 to 12 units/acre
.
Budl!et Impact
The City was notified by the Metropolitan Council that its Affordable and Lifecycle Housing .
Opportunities Account (ALHOA) expenditure for 1999 would be $1,500. Also, it may be noted
that most of the grant monies that have been received by the North Metro I-35W Corridor
Coalition was, at least partly, based upon the city's participation in this program.
Recommendation
The Staffrecommends that the City Council adopt Resolution #98-67, electing to continue to
participate in the Metropolitan Livable Communities Act for the calendar year of 1999.
.
,
.
.
STATE OF MINNESOTA
. COUNTY OF RAMSEY
CITY OF ARDEN HILLS
RESOLUTION #98-67
RESOLUTION ELECTING TO CONTINUE PARTICIPATION IN
THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM
UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT
CALENDAR YEAR 1999
WHEREAS, the Metropolitan Livable Communities Act (Minnesota Statutes 473.25 to
473.254) establishes a Metropolitan Livable Communities Fund which is intended to address
housing and other development issues facing the metropolitan area as defined by Minnesota
Statutes 473.121; and
WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax Base
Revit-alization Account, the Livable Communities Demonstration Account, and the Local
Housing Incentives Account, is intended to provide certain funding and other assistance to
metropolitan area municipalities; and
. WHEREAS, a metropolitan area is not eligible to receive grants or loans under the Metropolitan
Livable Communities Fund or eligible to receive certain polluted site cleanup funding from the
Minnesota Department of Trade and Economic Development unless the municipality is
participating in the Local Housing Incentives Account Program under the Minnesota Statutes
section 473.254; and
WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to
negotiate with each municipality to establish affordable and life-cycle housing goals for that
municipality that are consistent with and promote the policies of the Metropolitan Council as
provided in the adopted Metropolitan Development Guide; and
WHEREAS, a metropolitan area municipality which elects to participate in the Local Housing .
Incentives Account Program must do so by November 15 of each year; and
WHEREAS, each municipality must identify to the Metropolitan Council the actions the
municipality plans to take to meet the established housing goals through preparation of the
Housing Action Plan; and
WHEREAS, the Metropolitan Council adopted, by resolution after a public hearing, negotiated
affordable and life-cycle housing goals for each participating municipality; and
.
------ -----
. .
WHEREAS, those negotiated affordable and life cycle housing goals are as follows:
Housing Component Goal .
Affordability - Ownership 65 percent
Affordability - Rental 35 percent
Life-Cycle - Type (non-single family detached) 27 to 36 percent
Life-Cycle - Owner/Renter mix 75 to 83/17 to 25 percent
Density - Single family detached 1.8 to 2.3 units/acre
Density - Multifamily 9 to 12 units/acre
WHEREAS, for calendar year 1999, a metropolitan area municipality that participated in the
Local Incentive Account Program during the calendar year 1998, can continue to participate
under Minnesota Statutes 473.254 if: (a) the municipality elects to participate in the Local
Housing Incentives Account Program by November 15, 1998; and (b) the Metropolitan Council
and the municipality have successfully negotiated affordable and life-cycle housing goals for the
municipality; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills,
Minnesota, that the City elects to continue to participate in the Local Housing Incentives .
Program under the Metropolitan Livable Communities Act during the calendar year of 1999.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 9TH DAY OF NOVEMBER, 1998.
DENNIS PROBST, MAYOR
,
ATTEST:
BRIAN FRITSINGER, CITY ADMINISTRATOR
.
.
.
_ CITY OF ARDEN HILLS
MEMORANDUM
DATE: November 9, 1998
TO: Mayor and City Council
FROM: Kevin Ringwald, Assistant to the City Administrator
SUBJECT: November Planning Case 98-28
Case #98-28, Comprehensive Plan Update, City of Arden Hills
Reqnest. The City requests approval of the state-mandated update to the Comprehensive
Plan (Copy provided in Planning Commission packet).
Background. The Minnesota Statute, Chapter 473.864, Subdivision 2, states in relevant
part that: "By December 31,1998, and at least once every ten years thereafter, each local
governmental unit shall review and, if necessary, amend its entire comprehensive plan
and its fiscal devices and official controls... ". Pursuant to this mandate by the State of
e Minnesota, the City Council directed the Planning Commission to prepare an update to
the Comprehensive Plan. To assist the Planning Commission in the preparation of this
update, the City hired the firm of McCombs Frank Roos Associates, Inc. (MFRA).
Public Involvement. The Planning Commission conducted its kick-off meeting of the
Comprehensive Plan Update on Wednesday, January 21,1998. The purpose of the kick
off meeting was to identify the major topical areas for the update and the public
involvement process to be utilized in the update. The Planning Commission identified
the following areas for inclusion into the update Introduction, Community Goals, Plan
Elements (land use, TCAAP plan, housing, transportation, natural resources, public
facilities, and parks and recreation), and Implementation.
,
The major modification identified for the update was the inclusion of the TCAAP reuse
plan. Given that the TCAAP reuse plan had undergone extensive public debate and south
of Highway 96 no major modifications were anticipated. The Planning Commission
determined that a City Council/All Committee meeting (a representative sample of the
community) in the beginning of the process and a public hearing at the end of the process
would be the appropriate vehicle for public involvement in the update process. To this
end, the Planning Commission hosted a City Council! All Committee meeting on
Wednesday, March 18, 1998. The purpose of the meeting was to identify and prioritize
issues related to the update. Subsequent to the City Council/All Committee meeting, the
Planning Commission, MFRA, and Staff have been meeting once or twice per month
e working on the identified issues related to the update.
-
--..-
.
.
EXECUTIVE SUMMARY - Comprehensive Plan Update e
The proposed Comprehensive Plan has nine chapters, which are: Chapter 1, Introduction;
Chapter 2, Overall Goals; Chapter 3, Land Use; Chapter 4, Housing; Chapter 5, Parks and
Trails; Chapter 6, Protected Resources; Chapter 7, Transportation; Chapter 8, Public
Facilities and Services; and Chapter 9, Implementation. The following is a summary of
the major components of each of these nine chapters.
Chapter 1, Introduction. The Introduction identifies the setting of the community,
regional location, map of current tax exempt lands, history and accomplishments of the
community, community profile, and major employers of the community.
Chapter 2, Overall Goals. The Overall Goals for the community provide the direction
for the Comprehensive Plan. They were revised from the 1980 Comprehensive Plan and
amended to address new issues and give the appropriate emphasis to reflect community
values.
Each Overall Goal is further defined by a set of policies, detailed in the topical chapter
.relating to the goal. The goals of the update are to: Maintain the Existing
Commercial/Industrial Land Use Mix (Chapter 3: Land Use); Create a Civic Center Area
(Chapter 3: Land Use); Develop TCAAP Area (Chapter 3: Land Use); Strengthen
Neighborhoods and Housing (Chapter 4: Housing); Maintain and Expand Park and Trail
Facilities (Chapter 5: Parks and Trails); Protect and Enhance Natural Resources (Chapter
6: Natural Resources); Maintain and Improve Transportation Facilities (Chapter 7: _
Transportation); and Provide Needed Infrastructure and Public Facilities (Chapter 8:
Public Facilities and Services).
Chapter 3, Land Use. The Land Use element guides the development and
redevelopment ofland within the City and identifies the future location ofresidential,
commercial, industrial, and public/institutional land uses. It takes into consideration
community goals and policies and the relationships between adjacent lands. Although
each element of the Comprehensive Plan is important, land use issues are the most
significant because of the direct impact it has on each property as well as transportation,
utilities, parks and open space. ,
The major modification in the Land Use element is the incorporation of the TCAAP reuse
plan. The TCAAP reuse plan is a culmination of the collaborative work of the Arden
Hills TCAAP Task Force and the Vento TCAAP Re-Utilization Committee. The main
modification, south of Highway 96, is the introduction of a new district, Neighborhood
Business. Neighborhood Business are small, isolated areas for neighborhood commercial
land uses when they are compatible with surrounding residential uses. Commercial uses
that are high traffic generators, noise generators or similarly not compatible with
residential neighborhoods are inappropriate. Typically Neighborhood Business areas will
be located on intersections or nodes that are on the edge ofresidential areas, are not
desirable for residential uses or have traditionally been occupied with neighborhood
services.
e
--. ..----
,
e Chapter 4, Housing. The Housing element contemplates working with the North Metro
1-35 W Corridor Coalition on a more detailed housing analysis and strategy in the near
future. The Coalition will be able to more comprehensively research the existing
housing stock and future housing needs of the member communities and portray it within
an area-wide context. In addition, the Coalition will look at such factors such as land
values, development patterns, and access to jobs and transportation when developing a
sub-regional housing plan. This collaborative approach will more effectively serve the '
housing needs of residents in all communities than if each community created a housing
plan independently.
Chapter 5, Parks and Trails. The Parks and Trail element attempts to re-establish
connections between parks and community destinations. The City is divided by several
major highways and freeways, which present significant barriers and/or safety issues for
pedestrians and bicyclists. Additionally, the element plans for future facilities for the
TCAAP area involve: ajoint athletic facility for Arden Hills and the surrounding
communities, a community park, a nature preserve, and four (4) neighborhood parks.
The TCAAP area will be connected by a series of trails to the existing developed area
.south of Highway 96 as it develops.
Chapter 6, Protected Resources. The Protected Resources element proposes to
establish a Lake Quality and Environmental Task Force. Lakes and their surrounding
e watersheds need to be managed as sensitive and limited resources, requiring purposeful
planning and action. The lack of management of this limited resource can lead to
diminished water quality and can negatively effect public health, recreational activities,
wildlife and fisheries communities, community quality oflife, and ultimately tax
revenues through diminished property values. In addition to lake protection, several
natural resources such as, endangered and protected species and habitats and historic sites
have been identified as significant. These are identified as highly valuable and have
features that may require special levels of protection.
Chapter 7, Transportation. The Transportation element identifies several
transportation challenges. Generally they are to provide access and mobility, to not
overburden local streets and to maintain a safe community. The City will need to work
closely with the state and regional agencies and be involved in decisions that affect the ,
community. Additionally, the creation of a Parkway system is being proposed. The
Parkway system would improve the visual image and safety of the streets through design
improvements. Lastly, a process for maintenance of the City's street is an important need
as the community ages. Managing the timing and costs of maintenance and
improvements is vital to keeping neighborhoods strong.
e
.
Chapter 8, Public Facilities and Services. The Public Facilities and Services element e
analyzes the needs of the community as it relates to its facilities and services. The
physical infrastructure of Arden Hills is aging to a point where a long-range maintenance
plan is needed. Currently a data base is being established to understand the age, type and
wear of existing systems. From this information, a plan for maintenance and/or
replacement of facilities can be devised. Costs can be assigned to appropriate time
frames to prevent failure and minimize cost impacts to the City.
City services in Arden Hills are provided in an efficient manner. Currently police and
fire services are contracted out, as are engineering and some of the other services.
Planning for public buildings to provide space for staff and equipment are underway. A
new City Hall is planned for the Civic Center area ofTCAAP and the City is currently
working with other goverrunental agencies to plan for a new maintenance facility.
Chapter 9, Implementation. The Implementation element identifies the specific
measures to be taken by the City to implement the goals and policies of the
Comprehensive Plan. The Implementation element provides a chapter by chapter list of
specific items that need to be carried out so as to implement the Comprehensive Plan. As
an informational note, the element also provides examples on how the City
collaboratively works with other agencies to more effectively carry out its mission.
The Implementation element also links the Comprehensive Plan to the City's Capital
Improvement Plan. The element suggests that each year, each item in the CIP should be e
evaluated in relation to the goals, policies and general direction of the Comprehensive
Plan. This allows spending decisions to be made within the overall context and future
planned for the community. It is important that the financial tools implement the intent
of the Comprehensive Plan. It is important that resources are utilized with an eye to the
comprehensiveness of time or cost investment.
Lastly, the element identifies ordinances that need to be modified or adopted to
implement the plan, citizen participation in local government, and a process for updating
the Comprehensive Plan.
Recommendation. The Planning Commission at its Wednesday, November 4, 1998 ,
meeting recommended approval of Planning Case 98-28, Comprehensive Plan Update,
subject to minor modifications by Staff consistent with direction provided.
Updates. The Planning Commission did request several modifications to the document
prior to its consideration by the City Council. These requested modifications and the
responses to those requests are discussed below.
1. Alter the color used on the Tax Exempt Land map (Figure 1.2 of Chapter 1) so
as to be more readable. The color of tax exempt land on this map is shown in black
and white. Given the extent of tax exempt property in the City, the readability of the
map is reduced by the color selection. The color has been modified (Exhibit A).
e
e 2. Eliminate tbe appearance of rigbt-of-way on tbe ditcb sontbof tbe intersection of
County Road E-2 and Cleveland Avenue on Figures 3.1 and 3.2 of Cbapter 3.
The ditch that runs through this site is contained within its own lot and given its shape
it appears to be right-of-way. The appearance of the maps has been modified to avoid
confusion (Exhibit B).
3. Investigate tbe appropriate designation of tbe Betbel College property west of
Old Higbway 10 on Figures 3.1 and 3.2 ofCbapter 3. This property is the parcel
currently being considered for joint athletic fields between Bethel College and the
City. The previous Comprehensive Plan shows this property as Low Density
Residential. The Existing Land Use Map (Figure 3.1) shows that the current use of
the property is Institutional. The proposed Land Use Plan (Figure 3.2) shows the
property as Low Density Residential. Given the City's experience with the Ogren
Development (Planning Case 95-05), the Planning Commission and those in the
audience (four residents) wanted to make sure that these were the appropriate
designations for this property. The Planning Commission concluded that the
appropriate designations for this property was that it should be shown as Vacant on
the Existing Land Use map (Figure 3.1) and Low Density Residential on the proposed
Land Use Map (Figure 3.2). The Staff has discussed these designations with Bethel
College (Craig Hjelle) and was informed that they were acceptable to Bethel College.
Therefore Figure 3.1 has been modified to show this area as Vacant (Exhibit B).
e 4. Identify on tbe legend of tbe Existing Land Use map (Figure 3.1 of Cbapter 3)
tbose uses tbat do not occur in Arden Hills. The Existing Land Use map is from
the North Metro I-35W Corridor Coalition (Coalition) and shows what generalized
land uses properties are currently being utilized for. Although all of the designations
are used in the Coalition, some of the designations are not utilized in Arden Hills. The
Planning Commission requested that those not utilized in Arden Hills be removed so
that people would not look for a designation that was not located on this map. The
map has been modified as requested (Exhibit B, page I of2).
5. Eliminate tbe park designation on the property soutb of Janet Court on Figure
5.1 ofCbapter 5. The previous Comprehensive Plan had this area designated as Park ,
and Open Space. The area is private open space (wetland), not park. In the
Comprehensive Plan update the Parks and Open Space elements have been separated
to avoid confusion between what are parklands and what are open spaces. The
property is correctly shown on the Lakes and Wetland map (Figure 6.1 of Chapter 6)
as a wetland. This property should not be shown as a City Park on Figure 5.1. The
map has been corrected (Exhibit C).
6. Remove tbe reference to TCAAP in tbe legend of Figure 5.1 ofCbapter 5. The
legend of the Parks and Trail map (Figure 5.1) refers to the Future TCAAP Park
Preserve. The Planning Commission requested that this be modified to state Future
e Park Preserve. The map has been modified as requested (Exhibit C).
7. Make the colors on Figure 5.2 of Chapter consistent with the colors on Figure e
5.1. Figure 5.2 shows the effective service areas for the City's parks. Figure 5.1
shows the City's proposed parks and trails. The Planning Commission requested that
the colors utilized on Figure 5.2 be consistent with those colors utilized on Figure 5.1.
The map has been modified as requested (Exhibit D).
8. Modify the uame of Appendix C of Chapter 5 to Park and Trail Improvement
Plans. The Planning Commission requested that the title of Appendix C be modified
from Park Improvement Schedules to Park and Trail Improvement Plans. The name
modification would better reflect the intent of Appendix C. The modification has
been made (Exhibit E).
9. Reference the National Wetlands Inventory (NWI) as the source for the Lakes
and Wetland Map (Figure 6.1 of Chapter 6). Figure 6.1 does not identifY the
source of the information contained on it. The modification has been made (Exhibit
F).
10. Include the Gateway corners into the Parkway section of Chapter 7. The
Parkway section of the Transportation Plan inadvertently left out the references to the
gateway comers in the City that were a part of that study. The text and maps of this
section have been modified to include the suggested references (Exhibit G).
11. Inclnde Section II of the Implementation Section (Chapter 9) that the data e
contained within the Introduction (Chapter 1) should be updated when the year
2000 census data is available. The Introduction to the Comprehensive Plan contains
numerous references to 1990 census data. The year 2000 census data should be
available in the year 2002. It would be appropriate to update this information at that
time with a minor Comprehensive Plan amendment. The Implementation Section has
been modified as requested (Exhibit H).
,
e
. 5'
~
City of Arden Hills ~
~
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. ~
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A
.
Figure 1.2
TAX EXEMPT LAND
.
_HA November 5, 1998
-------- ----------- --..-----
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- HC - High~ay Convenience ~!:.' i";;\";;,' ;J:i;!~'f!: ,',,',,',', :;is'''!'( , '. " "
- OFC - Office S<"";;;;., ,l:,:i ",,',
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1- HI - Hoo"Y ',d",trla' ~i;,.-t;';;~1j; ii" ;iF':;':;' tKo' '. . .... ... I, .'.
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Figure 3.1
EXISTING LAND USE
Lake Johanna
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Josephine
November 5,1998 -
r
. . .
City of Arden Hills
Legend
D LOR - Low Density Residential
D MDR - Medium Density Residential
- HDR - High Density Residential
- MR - Mixed Residential
- NB - Neighborhood Business
- COM - Commercial
~ MB - Mixed Business Round ,
I~"'I Lake
;,,/:::?i~ IND - Industrial
D P/I- Public & Institutional
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- Park Preserve
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(IN FEET)
Figure 3.2
FUTURE LAND USE PLAN
Like Johanna
"HA lAke
Jo"l'h;".,
November 5, 1998
-
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c=/J A \\ \" n I ~~I'::::::::..J
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November 5, 1998 .., . "nod n 'Il ~ '/ [L2 /--'\' [1
.
. . .
City of Arden Hills
Legend -
l!:I;iS\id'f;:'..,:,~:, Existing Trails
Pedestrian Barriers
D Other Public Park
- Existing City Parks
D Non-Residential Areas and
Right of Ways
1"';[ Park Service Area at 1/4 Mile
-''''',',
- Park Service Area at 1/2 Mile
D .
Non-Residential Areas
limit";.;; 1 Residential Areas Outside
-'\I "'~'~i:<~, Round ,
",.-,',',;,
of Service Areas l..ak('
,
'". ~ : :.:: ;:::;:
:"'<"::'i/;:;-i<\.i:l'
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000 0 <50 1800 '"'00
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(IN FEET) .I
.
Figure 5.2 l
PARK SERVICE AREAS
Lake Johanna
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.
..
November 5. 1998
.::::-.::::::
-
r:'(~'flrT oJ: '~
. Appendix C: Park and Trail Improvement Plans
1. PLAY STRUCTURE REPLACEMENT SCHEDULE
Park Manufacturer Date Replace
Cummings Miracle 1998 2009
Freeway Miracle 1998 2009
Hazelnut Landscape Structures 1997 2008
Perry Landscape Structures 1996 2007
Valentine Miracle 1990 2003
Royal Hills Quality Industries 1988 2002
Sampson* Miracle 1986 2001
Floral Game Time 1987 2001
. Ingerson Game Time 1985 2000
Arden Manor Game Time 1988 1999
Arden Oaks Miracle 1985 1999
- swings Game Time 1992
*need to evaluate based on the new structures at Tony Schmidt Park
,
. City of Arden Hills Comprehensive Plan Page 55
'l\lt\fIt( F I"
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.
" 41
City of Arden Hills ).
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Wetlands
. _ Lacustrine - Aquatic Plants ,
_ Palustrine - Cattail and Scrub Shrub
.
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Source: National Wetland Inventory (NWI) c;
1'.
w CoUfY Road F
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Figure 6.1
LAKES AND WETLANDS
. 1JFRA
..
November 5.1998 Count oad D
~ )Cij\~~ Y'5
. I. OVERVIEW
The major transportation network in Arden Hills is made up of metropolitan
freeways and County roads. The system provides access to other parts of the
metro area and the state, but also divides the community. The design,
maintenance, upgrades and traffic controls all impact the community immensely.
Arden Hills has several transportation challenges. Generally they are to provide
access and mobility, to not overburden local streets and to maintain a safe
community. The City will need to work closely with the state and regional
agencies and be involved in decisions that affect the community.
The I-35W Corridor Coalition was developed to address transportation and other
issues in a sub-regional context. With I-35W being the common element amongst
the communities, transportation is an issue that is currently being addressed by the
Coalition.
Locally, Arden Hills would like to create a Parkway system, with the existing
connector streets in the community. The concept is to improve the visual image
and safety of the streets through design improvements and enhance the entrances
to the community by designing "gateways". The other challenge is to keep ahead
of maintenance issues as streets in the community age. Managing the timing and
. costs of maintenance and improvements is vital to keeping neighborhoods strong.
II. GOALS AND POLICIES
Overall Goal: Maintain and improve transportation facilities
1. Provide roadway and pedestrian linkages to ensure access and mobility
throughout the City.
2. Coordinate transportation plans with the State, County, the North Metro I35W ,
Corridor Coalition, Metropolitan Council and other agencies to assure system
continuity, determine priorities and save resources.
3. Minimize direct access from private property onto collectors and arterial
streets to allow fewer disruptions to through traffic.
4. Manage traffic in residential neighborhoods to not overburden any particular
street.
City of Arden Hills Comprehensive Plan Page 76
.
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City of Arden Hills
,
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Legend
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Community Gateway l/l.
..
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Principal Arterial !g
- Minor Arterial
--- Future Minor Arterial
- Coftector Road
--- Future Collector Road
...... Parkway
Q
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Figure 7.1 :[
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ROAD CLASSIFICATIONS :!
:Iii
· "R_ Noverroer 5. 1998
315
. be. Connections to Highway #96, Highway #10, and I-35W via County Road H
will be a part of the Minor Arterial system. Collector and local streets will be
constructed with development as appropriate for the associated land uses. The
planned amount of development in TCAAP is decreased in the updated land use
plan from the 1981 plan, reducing the overall traffic impacts.
Parkways
In 1985 a Parkway System Feasibility Study was prepared by the Parkway Task
Force. This study suggested that several roadways in the City could be designated
as "parkways" and major entrances could be identified as "gateways" to enhance
the visual image of the community.
Parkways are those streets that connect neighborhoods throughout Arden Hills.
The City desires to distinguish these streets through design and landscape
enhancements to provide an aesthetically pleasing streetscape, clearer traffic
patterns, and enhance the visual image of the Community. Specific design themes
for each road will be implemented when the parkway is being upgraded or
improved.
Parkway Routes The candidate parkway routes are shown on Map 7.1 and
include:
. 0 Hamline Avenue (north ofI-694)
0 County Road F (east of Hamline Avenue)
0 Snelling Avenue/Old Highway #10
0 County Road E2
0 Lake Johanna Boulevard
0 County Road E (east of Snelling Avenue)
0 Lexington Avenue (south ofI-694)
0 Cleveland Avenue
0 TCAAP Road
The intent for the parkways is to improve each with a ,
Parkway Objectives
design that addresses the following objectives:
0 improves safety with a clearer roadway definition
0 enables safe and appropriate use of roadways for
pedestrians and bicycles in addition to auto traffic
0 maintains access
0 enhances the overall visual effect of the street
through design and landscaping
0 calms automobile traffic in residential areas
. City of Arden Hills Comprehensive Plan Page 80
--- - ---
4/5
. 0 connects city neighborhoods
0 reduces paved areas
0 creates a distinct design for Arden Hills
Gateways Gateway locations are noted on Figure 7.1. The intent is
that special attention be paid to enhancing intersections
where there is an entrance to the community. Special
attention may include street and curb realignments,
burying overhead utility lines, berming and landscaping.
Design parameters need to be developed to help define
each intersection.
Implementation
of Parkways Because each candidate parkway is so different in its
character, the effort is to create design themes that adapt to
a variety of situations. The intent is not to dramatically
alter the existing character of each road, rather to enhance
the function of each street though these improvements.
These improvements could include themes in landscape
materials, pavement, curbing, road width, lighting,
signage, trails, access management, medians, overhead
utility line managementlburial, on-street parking
. requirements, community entrances/signage, etc. These
design themes need to be chosen by the community, and
will be implemented as the streets are improved or
reconstructed. The following steps will guide the
implementation process:
1. Create a set of design themes and guidelines, through a community input
process. Each route and relevant information is shown in Table 7.2. These
characteristics and data can be further analyzed to create a set of design
guidelines that can be adapted to a variety of local roadway conditions. Local
neighborhoods along the routes can be instrumental in choosing the appropriate ,
design standards.
2. Use design guidelines to determine final design for each parkway or gateway
intersection is upgraded. When a roadway is ready to be upgraded, the design
guidelines will be llsed by the City to determine the specific design for each
parkway or gateway.
3. Identify City funding sources for additional improvements. Identify funding
through the Capital Improvements Plan and annual budget. Pursue grants and
other sources of outside funding for enhancements.
. City of Arden Hills Comprehensive Plan Page 81
~/t;
. 4. Coordinate design, funding and implementation efforts as appropriate with the
North Metro I-35W Corridor Coalition.
5. Work with the County to finalize design. Ramsey County owns, maintains and
improves most of the routes chosen as parkways and gateways. Typically the
County will pay for its standard upgrades and the City pays for additional
improvements. The City needs to be involved with the County early on in the
design process to ensure the improvements are in concert with the objectives
and adopted guidelines for parkways.
6. Construction of improvements.
Design Standards Minimum street and pavement widths are specifically
required by the Subdivision Ordinance. Some streets,
especially parkways, may warrant a special design outside
of the ordinance requirements. The City may wish to
develop a process to determine when the use of alternative
street design standards are appropriate. The application of
alternative street design standards may be appropriate in
the case of: parkways, cul-de-sac's, addressing significant
natural constraints (i.e., wetlands, steep slopes, etc.,),
substandard right-of-way widths where expansion of the
. right-of-way is not practical or inappropriate, assisting
storrnwater management, and traffic calming where
appropriate.
,
. City of Arden Hills Comprehensive Plan Page 82
. - ~.wlJrr# 'l
I
. I. OVERVIEW
The Comprehensive Plan guides the future of the community. It sets overall direction and
provides a framework for on-going decision making within the City. It contains the larger
picture goals and policies as well as some specific items to achieve the City's preferred
future. The following items address specific measures to be taken by the City to implement
the goals and policies of the Comprehensive Plan.
II. IMPLEMENTATION OF SPECIFIC CHAPTERS
Chapter 1: Introduction
I. The 2000 Census data will be available in 2002. This section will need to be revised to
indicate the new statistics.
Chapter 3: Land Use
South of
Highway #96 Since nearly all of the land south of Highway #96 is developed, the
emphasis in this area is to continue to strengthen the neighborhoods,
parks and trails, businesses and employment centers that exist. The
. City will continue to work with the North Metro I-35W Corridor
Coalition on common issues that work to protect and improve
neighborhoods.
I. Develop a new zoning district, Neighborhood Business, designed
to allow some limited, compatible commercial uses to be located
on the edge of neighborhoods, providing goods and services for
nearby citizens.
2. Continue to work with the North Metro I-35W Corridor Coalition
on sub-regional planning processes and issues in order to support ,
the Land Use Plan for Arden Hills.
3. Update the zoning ordinance to reflect the Land Use Plan in the
area south of Highway #96 include:
4. Address inconsistencies between the Comprehensive Plan and
Zoning, as follows:
City of Arden Hills Comprehensive Plan Page IO I
.
. I
. CITY OF ARDEN HILLS
MEMORANDUM
DATE: November 5, 1998
TO: Brian Fritsinger, City Administrator
FROM: Terrance Post, City Accountant @
Dwayne Stafford, Public Works Director
SUBJECT: 1999 Street Improvement Feasibility Report - West Round Lake Road
Reconstruction (Phase II)
Background
Staff had intended to discuss the City Engineer's Feasibility Report on the above subject at the
regular Council meeting of October 13,1998. However, this item was deleted from the meeting
agenda at staffs request in order to further analyze project issues/alternatives.
One such issue was to reaffirm Council's direction on remaining Gateway development, and the
impact the appearance of West Round Lake Road may have on such development. This issue
. was specifically discussed at the October 19, 1998 Council Worksession with the outcome being
to give staff direction to further refine project cost estimates on both a divided highway and no
median/third lane options.
Initial Feasihility Report Alternatives
The following information outlines the City Engineer's roadway alternatives in the 1999 Street
Improvements Project dated October 13, 1998.
Alternative
Design Element A B Cl C2
Road Type Two lane Two lane divided Four lane Two lane ,
with raised median divided with (*four lane
median future option)
Lane Width 18 feet 16 feet 14 feet 14 feet
Median Width N/A 18 feet 18 feet * future option
R-O-W Acquisition 50,000 sf 37,000 sf 75,000 sf 75,000 sf
(.11 ac) (.85 ac) 1.72 ac) (1.72 ac)
.
. .
Memorandum, 1999 Street Improvement Feasibility Report, WRLR (phase II) .
Page Two
November 5, 1998
Cost Summary
Alternative
A B Cl C2
Roadway Imp. $ 823,375 $1,449,150 $1,920,700 $1,262,390
Storm Drainage 180,160 245,110 260,410 199,310
Imp.
Watermain Imp. 230,550 230,550 230,550 230,550
Est. R-O-W Costs 10000 74 000 1 50 000 1 50 000
Est. Costs before $1,244,085 $1,998,810 $2,561,660 $1,842,250
Enhancemeots
Bituminous Trail 17,140 17,140 17,140 N/A
Streetlights N/A 109,872 109,872 N/A
Landscaping N/A 120,200 120,200 N/A
Irrigation N/A 27,468 27,468 N/A .
Total Costs with $1.261.225 $2.271 490 $2 RJn.J40 $1.842.250
Enhancements
Fundin~ Summary
Assessments $ 370,500 $ 370,500 $ 370,500 S 370,500
Water Utility 230,550 230,550 230,550 230,550
Storm Water ,
- 0- 64,950 80,250 19,150
Utility
General Fund 151,000 151,000 151,000 151,000
MSAS 500 000 500 000 500 000 500 000
Construction
Funding $1.252,050 $] ,3] 7.000 $1.332,300 SI,27],200
Subtotal
Funding Gap 9,175 956,490 1,504,040 571,050
Total Funding $1 ~2hl 22~ $2.273.490 $2.836.340 $1.842.250
Needs, including ..
Enhancements
,
_ Memorandum, 1999 Street Improvement Feasibility Report, WRLR (Phase II)
Page Three
November 5,1998
Additional Considerations
A. Further discussion with the City Engineer on the Gateway traffic study report suggests
that a four lane road is not a requirement for future Gateway development. Accordingly,
it would appear that Feasibility Report Alternative C1 could be dropped from
consideration if functionality were the only criterion. With Alternative C2 also rooted in
an alternative four lane design, it could be dropped from consideration as well.
B. The Feasibility Report identified several potential roadway enhancements for the Phase II
West Round Lake Road reconstruction project, including a bituminous trail, landscaping,
irrigation, and street lighting. Staff urges Council to consider the addition ofa six foot
concrete sidewalk on the east side of the newly constructed roadway as a baseline rather
than an enhancement item. The Phase I project (Highway 96 intersection) currently has a
sidewalk planned for this segment. In addition, several affected property owners have a
current level of pedestrian/employee traffic. Winter snowplowing of this sidewalk would
be a policy issue and/or a maintenance cost item.
C. The City Administrator and City Engineer met with West Round Lake Road property
owners on October 29, 1998 to informally discuss proposed construction plans and gather
. input from the property owners. Apparently, the strongest opinions from these property
owners were incorporating a sidewalk into the design, a preference for a two lane
undivided road with a center turn lane rather than a divided road with a raised median and
turn lanes, and incorporating streetlighting into the design.
D. The City Engineer has directed American Testing to conduct expanded soil boring tests
along the proposed reconstruction path. Thus far, results from the tests are not available.
However, in a worst case scenario, if the quantities of bad soil are of such a level, the
financial viability of a reconstruction project may need to be re-evaluated.
E. At a November 2, 1998 staff meeting, the City Engineer was directed to prepare two
alternatives for Council consideration at the November 9, 1998 regular Council meeting.
These alternatives are: (I) previous "B" (two lane divided with raised median) as revised
by refined cost and funding estimates and; (2) new alternative "D" (two lane undivided
with center turn lane; forty-four foot (14', 16', 14') roadway. City Engineer Brown has
prepared an Addendum, dated November 4, 1998, to the initial Feasibility Report to
augment the previously issued report.
.
,
Memorandum, 1999 Street Improvement Feasibility Report, WRLR (Phase II) .
Page Four
November 5,1998
Recommendation
Council will be presented with three different Alternatives ("A," "B," and "D") in the matter of
the proposed 1999 Phase II West Round Lake Road Reconstruction Project for consideration at
the November 9, 1998 regular Council meeting. The three Alternatives are as follows (note that
all include water/storm sewer upgrades):
"A" - Essentially rebuild existing 2 lane with curb and gutter $1,244,085
"B" - Two lane divided with raised median and turn lanes 1,972,210
"e" - Two lane undivided with center turn lane 1,543,835
Also, note the above estimated project costs for Altematives "B" and "D" do not include
enhancement options for streetlighting or landscaping, but do include a six foot concrete
side\'.~alk.
It appears that a central issue in Council's consideration of Alternative "B" is a costlbenefit
discussion regarding the $428,375 incremental cost of Alternative "B" over Alternative "D."
The City Engineer recommends that Council opt for Alternative "D." Staff concurs with this .
recommendation. Whichever Alternative Council endorses, they should also consider approving
Resolution No. 98-63, Resolution Receiving Preliminary Report in the Matter of the 1999 Street
Improvement Project, West Round Lake Road, and scheduling a public hearing on December 14,
1998 for this improvement.
,
.
- -----
,
. CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 98-63
RESOLUTION RECEIVING PRELIMINARY REPORT
IN THE !\lATTER OF THE 1999 STREET IMPROVEMENT PROJECT,
\VEST ROUND LAKE ROAD
WHEREAS, pursuant to resolution of the Council adopted August 31, 1998, a Preliminary
Feasibility Report has been prepared by BRW, Consulting Engineers, with reference to the 1999
Arden Hills Street Improvement of West Round Lake Road from 500 feet south of Highway 96
to Gateway Boulevard; and
WHEREAS, this Report and a later AddendLlm was received by the Council on November 9,
1998; and
. .
WHEREAS, the Report provides infomwtion regarding whether the proposed project is
necessary, cost effective, and feasible.
NOW THEREFORE, BE IT RESOL YED by the City Council of the City of Arden Hills,
. Minnesota:
1. The Council will consider the improvement of such street in accordance with the
Report and the assessment of abutting property for all or a portion of the cost of
the improvement, pursuant to Minnesota Statutes, Chapter 429 at an estimated
cost of the improvement of S 1,543,835.
2. A public hearing shall be held on such proposed improvement on the 14th day of
December, 1998. in the Council Chambers of the Arden Hills City Hall at 7:00
p.m., and the Clerk shall give mailed and published notice of such hearing and
improvement as required by law. , ,
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 9th DAY OF NOVEMBER, 1998.
DE!\TNIS PROBST, MAYOR
ATTEST:
. BRIAN FRITSINGER, CITY ADMINISTRATOR
. ,
e . ~~-".~,-y
MEMORANDUM
REceiVED BRW
Thresher Square
NOV 0 4 1998 700 South Third Street
Minneapolis, MN 55415
(IIOfAllBtttllS Phone: (612) 370-0700
Fax: (612) 370-1378
To: Brian Fritsinger/City Administrator File:379510070101
From: Greg Brown/BRW,
Arden Hills City Engineer
Date: November 4, 1998
Subject: Feasibility Report Addendum
1999 Street Improvements Project - West Round Lake Road Phase 2
. The enclosed feasibility report addendum information is intended to augment the
feasibility report for the 1999 Street Improvements Project which was submitted to the
Council on October 13, 1998. The report was tabled prior to the October 13, 1998
Council meeting in order to gather additional direction from the council about the
potential development of the remaining Gateway Business District properties. Since the
original report preparation, several discussions between staff, council and property
owners have taken place regarding the proposed reconstruction of West Round Lake
Road. As a product of these discussions this addendum details an additional alternate
roadway section for consideration by the Council.
An informal property owners meeting was held at City Hall on October 29, 1998 in order ,
to gather feedback from the businesses currently utilizing West Round Lake Road. Two
requests were voiced by the attendees regarding the proposed range of alternatives. All
attendees objected to the alternates with medians, however the inclusion ofleft turn lanes
was very important to the attendees. Secondly, a number of employees utilize public
transportation and currently have to walk along the roadside to and from work. For this
reason the attendees all requested that a sidewalk be included with the improvements.
Based upon this feedback and discussions with staff, Alternative D was developed to be
considered with the other alternatives for the project.
e
U:\WPDOCS\ARDENHIL\ROUNDLAK\FEASADDN.MEM
Mr. Brian Fritsinger
November 4, 1998 .
Page 2
Alternative D Description
This alternative includes the reconstruction of West Round Lake Road into a 44 foot wide
roadway with concrete curb and gutter along its entire length. The proposed right of way
width for this alternative is 60 feet with an additional 15 feet of permanent trail and utility
easement dedication along the eastern side. The roadway would be constructed over the
existing roadway however the eastern curb line would be approximately 6 meters (20
feet) east of the current edge of pavement. The roadway would not include a median but
would be striped to provide for a 4.2 meter (14 ft) wide southbound lane, 4.2 meter (14 ft)
wide northbound lane and 4.8 meter (16 ft) wide center turn lane which would be used by
southbound traffic entering the businesses. A six foot concrete walk is also proposed as
a part of this alternative to provide for the pedestrian connection between transit on
Highway 96 and the businesses. The concrete walk would be constructed completely
within the trail and utility easement. Alternative D is illustrated in the attached figure.
This road section would provide adequate overall traffic capacity with the one through
lane in each direction while providing maximum left turning capacity via the center lane.
The additional left turning capacity of the center lane may prove especially effective at
shift change periods where numerous vehicles are entering a single business. The e
relatively high volume of truck traffic anticipated on this roadway would be better served
by a three lane roadway allowing wider turning radii for trucks and additional stacking
room for left turns. The roadway would need to be constructed in halves or thirds to
facilitate access to existing businesses during construction. Some temporary widening of
the existing roadway would be necessary to accommodate construction. Moderate
reconstruction of driveway entrances to the existing properties would be required. This
alternative would require the construction of a moderate amount of retaining walls along
the eastern trail and utility easement due to grade differences between the existing
roadway and the commercial properties. Approximately 0.9 acres of permanent easement
would be required to construct this alternative. ,
.
U:\Wf>OOCSIARDENHIL\ROUNDLAK\FEASADDN.MEM
Mr. Brian Fritsinger
. November 4, 1998
Page 3
PrQ,ject Cost!Fundin~
The estimated roadway component cost for alternative D is $1,039,675.00 which includes
a 10% contingency cost and 26% overhead cost. A detailed construction cost estimate is
attached to this addendum. An overa1\ review of the project costs and funding for
Alternative D is illustrated below:
rost SlImmaty
Roadway (including sidewalk) $1,039,675.00
Storm Sewer Improvements $ 245,110.00
Watermain Improvements $ 230,550.00
Permanent Easement Acquisition* !II 28,500 00
Total Base Project Cost $1,543,835.00
FlIncling Summaty
Watermain Fund $ 230,550.00
MnDOT State Aid $ 500,000.00
Assessments** $ 323,000.00
. General Fund*** $ 151,000.00
Storm Water Fund $ 184,200.00
Other Sources**** !II 155,085 00
Funding Total $1,543,835.00
*Permanent easement acquisition costs based upon an assumed unit price of$1.00/SF.
**Contribution based upon $ 170.00/FF assessed against a total of approximately 1900
front feet among five commercial property owners. The assessment rate is based upon
70% of the cost of constructing the east half of Alternative D including storm sewer
improvements. ,
*** This contribution represents the annual contribution programmed from the general
fund for the 1999 street reconstruction program.
****Possible sources include the non-assessable road improvement fund, any remaining
bond proceeds, general fund, or permanent improvement revolving fund.
.
U:\WPDOCS\ARDENHIL\llOUNDLAK\FEASADDN.MEM
Mr. Brian Fritsinger
November 4, 1998
Page 4 .
Watershed Approval
AU alternatives include the removal of the existing ditch and grading of a boulevard to
the adjacent properties. The Rice Creek Watershed District wiU need to make a
determination on whether the existing ditches along the roadway are jurisdictional
wetlands or not. This decision will be based upon the historical nature of the ditch areas
prior to development. It is anticipated that the project will be favorably received by the
Rice Creek Watershed District since all resulting storm water runoffwill be routed to new
storm water treatment ponds. Final plans will be submitted to the Rice Creek Watershed
District for their approval prior to letting the project.
Recommendation
The Arden Hills City Engineer recommends Council focus their consideration to two of
tl).e four alternatives presented in the report and addendum: Alternative B (two lane
divided roadway with turn lanes) and Alternative D(two lane undivided roadway with
center turn lane). Alternative A is not considered adequate for the type and volume of
traffic which will utilize the roadway throughout its lifetime. Alternatives Cl and C2
represent more roadway than is required based upon the estimated future traffic and the
cul-de-sac nature of the roadway. . .
Based upon input from existing property owners and the estimated $420,000.00
difference in roadway cost between the Alternative B and Alternative D, the City
Engineer recommends the Council elect Alternative D for the roadway. Alternative D
does not provide opportunities for landscaping in medians as would be possible with
Alternative B, however boulevard areas and intersections could be landscaped to improve
the aesthetics of the corridor. The Council is asked to consider the merits of
incorporating street lighting/pedestrian lighting and landscaping into the project at this
time.
,
.
U:\WPDOCS\ARDENHIL.\ROUNDLAK\FEASADDN.MEM
.
ROW ROW
I... 18.3 m
(60.0fT.)
II. WEST ROUNO LAlCE ROAD
I
(9.8 FT.) 6.8 m i e.6 m 2.1 m 1.7 m 1.8 m
(21.6 FT.) i (21.6 FT.) ( .9FT.) 5.8FT 5.9
1 CONCREl[ WAlJ(
(J.J FT. 4.2m m 4.2 m
lJ.8 FT. i 15. FT. i lJ.8 FT.
4IN. TOPSOIL S.8. W1E CEN W1E N.B. W1E
.020' . , .J21Q....
AA02 ~I
4 IN. ,.-;:::'/.'1'.-..---- f----ul.." , ' 4 IN. TlIPSOII. ~
,." - = "",.) .c~_.-r-t--~ - - = (~.I
~ ---:::==::::;;:::::::==::=:-- .- '- ~_.:::::~--_._---
-'- ----.-.--:::- B618 C6G B618 '-..--- 7---.----.---00 -...
. .-----'\:::SOIL SlRIPPlNG :=~GRADE TOPSOIL S1RIpptN~'-- ..-.--------------
TREAlMENT
WEST ROUND LAKE ROAD
AI. TERN'" TE 0
.
W.CITY OF
.4 ARDEN HILLS 1999 STREET 1M PROVEM ENTS
WEST ROUND LAKE ROAD,
era BRW PHASE II
THRESHER SQUARE
700 THIRD STREET SOUTH
MINNEAPCUS. UN 5M1S FEASIBILITY STUDY ADDENDUM
i612f,>o-0700 ~TELl
612 J7o-1.378 FAX ALTERNATE D TYPICAL SECTION
__ A DAMES &. MOORE GROUP COMPANY 379510070101
. City of Arden Hills
West Round Lake Road Phase 2
Alternative D - 44 Foot Wide Three Lane Undivided Roadway
WEST ROUND LAKE ROAD CONSTRUCTION
Uoit
J:::lQ. ll= llnil Quantity fIm Extension
1 Mobilization LS 1.0 $ 40,000.00 $ 40,000.00
2 Cleariog aod Grubbing ha 0.8 $ 5,000.00 $ 4,000.00
3 Bituminous Pavement Removal m2 6,250.0 $ 2.50 $ 15,625.00
4 Miscellaneous Removals LS 1.0 $ 20,000.00 $ 20,000.00
5 Commoo Excavation m3 15,000.0 $ 7.00 $ 105,000.00
6 Soil Correction m3 1,800.0 $ 12.00 $ 21,600.00
7 Select Granular Base (300 rom) m3 4,000.0 $ 16.00 $ 64,000.00
8 Aggregate Base CL 5 (300 rom) m3 4,000.0 $ 18.00 $ 72,000.00
9 Bituminous Base Course (50 rom) t 1,500.0 $ 26.50 $ 39,750.00
10 Bi,tuminous Binder Course (50 mm) t 1,500.0 $ 26.50 $ 39,750.00
11 Bituminous Wear Course (50 mm) t 1,500.0 $ 29.00 $ 43,500.00
12 Concrete Curb and Gutter (B618) m 1,850.0 $ 22.00 $ 40,700.00
13 Traffic Control LS 1.0 $ 70,000.00 $ 70,000.00
14 Signage and Striping LS 1.0 $ 15,000.00 $ 15,000.00
. 15 Modular Block Retaining Wall m2 325.0 $ 270.00 $ 87,750.00
16 TCAAP Wellhead Modification LS 1.0 $ 15,000.00 $ 15,000.00
17 Seeding ha 1.0 $ 5,000.00 $ 5,000.00
18 Sodding m2 4,000.0 $ 3.50 $ 14,000.00
19 Concrete Walk m2 1,500.0 $ 25.00 $ 37,500.00
10% Contingency $ 75,000.00
SUBTOTAL $ 825,175.00
26% Indirect Cost and Capitalized Interest $ 214,500.00
.
Total Estimated Project Cost Alternative D $ 1,039,675.00
.
City of Arden Hills .
West Round Lake Road Phase 2
Enhancement Options
Unit
N2. I1= lInit Quantity fikl: Extension
1 Streetlight (includes wiring and panel)* EA 30.0 $ 3,500.00 $ 105,000.00
2 Landscaping Tree EA 225.0 $ 300.00 $ 67,500.00
3 Landscaping Shrub EA 500.0 $ 40.00 $ 20,000.00
4 Irrigation System LS 1.0 $ 20,000.00 $ 20,000.00
10% Contingency $ 19,300.00
SUBTOTAL $ 231,800.00
2.6% Indirect Cost and Capitalized Interest $ 60,300.00
Total Estimated Project Cost - Enhancements $ 292,100.00
'This item is based on smaller pedestrian fixtures in lieu of street type fixtures included in the original .
feasibility report. The number of fixtures is greater to provide more consistent lighting for pedestrians.
,
.
.EASE PUT A CHECK MARK BY YOUR TOP FIVE (5) MAIN PRIORITIES
(SEE FULL TEXT OF POLICIES IN THE PROPOSED 1999 CITY POLICIES PACK)
City Name:
Improving Fiscal Futures _LE-20. Accesss Management and PlatApproval
_FF-l. State-Local Fiscal Relations _LE-21. Right-of-Way Management
_FF-2. State Shared Revenues _LE-22. Effective Telecommunications Competition
_FF-3. Taxation of Municipal Bond Interest _LE-23. Local Zoning of Telecommunications
_FF-4. City Fiscal Year Facilities
_FF-5. Sales Tax on Local Government Purchases _LE-24. Workforce Readiness
_FF-6. Oelinquent Property Tax Penalties and Interest _LE-25. Platting Law Recodification
_FF-7. Payments for Services to Tax- Exempt Property _LE-26. Economic Development Authorities
_FF-8. Truth-in-Taxation
_FF-9. State Administrative Oeductions from State Aid
_FF-IO. Reporting Requirements Improving Service Delivery
_FF-Il. Federal Budget Cutbacks _SO-I. Redesigning and Reinventing Government
- FF-12. Local Performance Aid - SO-2. Unfunded Mandates
_FF-I3. Price of Government _SO-3. Civil Liability of Local Governments
_FF-14. Capital Improvement Fees - SO-4.-Environmental Protection
.FF-15. Oeferred Assessmeots for Roads - SO-5. Election Isses
FF-17. Local Option Sales Taxes _SO-6. Local Election Authority
_FF-18. Limited Market Value _S0-7. City Costs for Enforcing State and Local Laws
_FF-19. State Charges for Administrative Services _SO-8. Access to Information Technology and Services
_SO-9.0esign-Build
Improving Local Economies ~SO-IO. Mobile Home Park Oversight
_LE-1. Tax Increment Financing _SO-II. Providing Information to Citizens
- LE-2. TIF Recodification _SO-12. Creating a Minnesota GIS Program
- LE-3. TIF Reform _SO-I3. State Regulation of Massage Therapists
_LE-4. Impacts of Property Tax Reform on Existing _SO-14. Private Property Rights and Takings
~istricts _SO-IS. Statewide Building Code
_LE-5. Corporate Subsidy Reform _SO-I 6. Building Code Oepartment Special Revenue
_LE-6. Economic Oevelopment Programs Accounts
_LE-7. Redevelopment Programs _SO-17. Municipal Administrative Penalties
_LE-8. Property Tax Abatement Authority - SO-18. Reforestation
_LE-9. Brownfields _SO-19. Board of Firefighter Training
_LE-I O. Growth Management and Annexation _SO-20. Witness Fees
_LE-II. State and/or County Licensed Residential _SO-21. State Appropriation for Government Training
Facilities Service (GTS)
_LE-12. Housing and Economic Vitality - SO-22. Year 2000 Issues
_LE-I3. Housing Preservation _SO-23. New Public Safety Spectrum Needs
_LE-14. City Role in Telecommunications
_LE-15. Adequate Funding for Transportation
LE-16. State Aid for Urban Road Systems _ Electric Deregulation
-=LE-I7. Turnbacks of County and State Roads _ Personnel, Pensions, and Labor Relations
_LE-18. Road Funding for Cities Under 5,000
_LE-19. Railroad-Related Projects
- OVER-
Use this space to make any comments or changes to the proposed policies.
Use this 1ace to suggest and briefly comment on additional policy issues you wish to be
addresse .
.
If necessary, use additional sheets.
~._-
_~i:~~t~~;~1~,~~;~~__7
. CITY OF ARDEN HILLS
MEMORANDUM
DATE: November 2,1998
TO: Brian Fritsinger, City Administrator
FROM: Dwayne Stafford, Public Works Director 'X'
SUBJECT: Advertise for bids for tbe Improvement of tbe Nortb end of Round Lake
Road and tbe Round Lake Round/Hi2bway 96 Location
Rack~round
On September 14, 1998, the City Council adopted Resolution #98-59 receiving the Preliminary
Feasibility Report for the Improvement of West Round Lake Road through what is now the
Indykiewcz property including the West Round Lake RoadlHighway 96 intersection, and asked
the City Engineer (BRW) to prepare Plans and Specifications for this improvement. Those Plans
and Specifications have been completed and provided to the City Staff for review.
. Staff has completed this review and finds those Plans and Specifications acceptable.
Recommenclation
The City of Arden Hills Public Works Director recommends Council adopt Resolution 98-65
approving Plans and Specifications for the improvement of that portion of West Round Lake
Road as described and authorizing staff to advertise for bids for such improvement.
.
..
CITY OF ARDEN HILLS
COUNTY OF RAMSEY .
STATE OF MINNESOTA
RESOLUTION NO. 98-65
A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING
ADVERTISEMENT FOR BIDS FOR A PORTION OF WEST ROUND LAKE ROAD,
INCLUDING THE WEST ROUND LAKE ROADffiIGHWAY 96 INTERSECTION
WHEREAS, pursuant to a resolution passed by the Council on September 14, 1998, the City
Engineer (BRW) has prepared plans and specifications for the improvement of West Round Lake
Road from Highway 96 to the southwest comer of what is now the Indykiewicz property
including the West Round Lake Road/Highway 96 intersection; and
WHEREAS, the City Engineer has provided the City such plans and specifications for review,
and
WHEREAS, the City has reviewed and found acceptable those plans and specifications;
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Arden Hills,
Minnesota, that:
The City Administrator shall prepare and cause to be inserted in the official paper an .
advertisement for bids upon the making of such improvement under such approved plans and
specification.
The advertisement shall be published once each week for a period of two weeks, shall specify the
work to be done, and shall state that bids will be received by the City Administrator until 2:00
p.m. on Thursday, December 17, 1998, at which time the bids will be publicly opened and read
aloud at the Arden Hills City Hall.
Bids will then be tabulated for consideration by the City Council at a meeting there of at 7:30
p.m. on January 4, 1999, at the Arden Hills City Hall. No bids will be considered unless sealed ,
and filed with the City Administrator and accompanied by a cash deposit, cashiers check, bid
bond, or certified check, payable to the City Administrator in the amount of 10% of the amount
of such bid.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 9th DAY OF NOVEMBER, 1998.
DENNIS PROBST, MAYOR
ATTEST:
BRIANFRITSINGER, CITY ADMINISTRATOR ..
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CITY OF ARDEN HILLS
~- 4364 WEST ROUND LAKE ROAD
ARDEN HILLS, MN 55112-5794
AGENDA
CITY COUNCll. WORKSESSION - CITY HALL
MONDAY, NOVEMBER 16,1998,4:45 P.M.
4:45 P.M. l. Call to Order
4:45 P.M. 2. Discussion Items
a. 1-35W Corridor Coalition Update, Joseph Strauss
b. Truth In Taxation (TNT) Preview
c. Maintenance Facility Discussion
d. Town Hall Meeting, Preliminary Planning
e. Community Development Director Position/Organizational
Update
. 7:15P.M. 3. Miscellaneous Items
7:30 P.M. 4. Adjourn
The above times may vary depending upon length of issue discussion.
.
PHONE: (612) 633.5676 . FAX (612) 633-7839
_~t~1~~~iIi~~fE~\i"~i":':t'~',r:~'~'~i~"-!'1~~'llm"1'~"I!TI"!!!l:~~~:~~~~
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November Meetings December Meetings
November 4 Planning Commission 7:30 P.M. December I Parks & Recreation 7:00 P.M.
Commission
No,'ember 9 Council Meeting 7:30 P.M.
December 2 Newsletter Committee 6:00 P.M.
Noyember 16 Council Worksession 4:45 P.M.
December 2 Planning Commission 7:30 P.M.
November 18 Business Development 8:00 A.M.
Committee December 7 Truth In Taxation 7:30 P.M.
Public Hearing
NOT Newsletter Committee 6:00 P.M.
SCHEDULED December 14 Business Relations 4:00 P.M.
Committee
November 19 Finance Committee 7:30 P.M.
December 14 1999 Street 7:00 P.M.
Nm'ember 19 Public Safety 7:30P.M. Im[lrOYement Public
Commission Hearing
NOT Parks & Recreation 7:00 P.M. Truth In Taxation 7:30 P.M.
SCHEDULED Commission Hearing
(Continuation Hearing-
November 30 Economic Development 7:00 P.M. If Required)
Authority
Budget Adoption 7:30 P.M. .
Nm'ember 30 Council Meeting 7:30 P.M. Hearing
PENDING Business Relations 4:00 P.M. Councill\leeting 7:30 P.M.
Conunittee
December 16 Business Deyelopment 8:00 A.M.
Committee
December 17 Finance Committee 7:30 P.M.
December 17 Public Safety 7:30 P.M.
Commission
December 21 Council Worksession 4:45 P.M.
(Continuation Hearing?)
CANCELED Economic Development 7:00 P.M.
Authority
CANCELED Council Meeting 7:30 P.M.
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H{l~('N c.J,r1~\~
. CITY OF ARDEN HILLS
DECEMBER 7,1998 TRUTH IN TAXATION HEARING
PROPOSED] 999 EXPENDITURES COMMENT A RY
. This draft budget is basically maintenance in character (designed to support
existing services and support capital needs) with one notable exception-
significant allocation of staff resources and use of outside consultants
($380,000) will be utilized to begin the next stage of TCAAP Reuse
Planning.
. Significant capital items include the following:
1. Construction start of a new City Hall facility ($2,000,000) at the
Sunfish Lake site.
2. Pavement Management Funding of $1 ,573,835, of which $1,543,835
is directed toward the reconstruction of West Round Lake Road from
. approximately 500 feet south of Highway 96 to Gateway Boulevard.
3. Purchase of new Sewer Vacuum Truck ($140,000).
4. Beginning the first of the two-phased Residential Water Meter
Replacement Program ($250,000).
5. Trails Expansion - County Road F by CPI ($115,000).
. Funding for new City Hall construction costs are expected to come from the
following sources:
.12.2.2. 2iliill Thta1
Project
1. Cable TV Fund No. 228 $-0- $150,000 $ 150,000
2. Advance Refunding 1,000,000 100,000 I, I 00,000
Fund No. 315
3. Municipal Land & 1,000,000 250,000 1,250,000
. Building Fund No. 408
$2.000.000 $500,000 $2.500.000
~~~
I c!1(,,("I't; w<>rIUloJl.lMls"
CITY OF ARDEN HILLS
. TRUTH-IN-TAXATION PUBLIC HEARING
CITY ACCOUNTANT PRESENTATION SLIDES
DECEMBER 7,1998
SLIDE NUMBER DESCRIPTION
A. Making Sense of Property Taxes
I Who Determines Your Property Tax?
2 How your Property Taxes are Determined/Tax Example
3 Historical City Market Value Information
4 Residential Market Value Changes (1997 - 1999)
B. Cost of City Services in Perspective
5 How Much City is in your Property Tax Dollar?
6 Comparison of State Aid Received by Neighboring Cities
.
7 City Delivery of Quality Services at an Affordable Price
7A Per Capita Comparisons with Metropolitan Population Comparable
Cities
C. Discussion of Proposed City Budget
8 How does the 1999 Proposed Budget Impact your City Taxes?
9 General Fund Revenues (Pie Chart)
10 General Fund Expenditures (Pie Chart)
11 Five-Year Summary Comparison of General Fund Expenditures,
Revenues and Levies
12 1999 Expenditures Commentary
13 All Fund Expenditures, Five-Year Data
. 14 Glossary of Terms
--------
11/13/98 FRI 10:28 FAX 6126337839 C1~Y of Arden Hills 19J001
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11/13/98 FRI 10:29 FAX 6126337839 City of Arden Hills ~001
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11/13/98 FRI 10:31 FAX 6126337839 CIty of Arden HIlls ~001
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11/13/98 FRI 10:32 FAX 6126337839 CIty of Arden Hills ~001
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11/13/98 FRI 10:34 FAX 6126337839 CIty of Arden HIlls ~001
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-
. CITY OF ARDEN HILLS
MEMORANDUM
DATE: November 13, 1998
TO: Mayor and City Council ~__,
FROM: Brian Fritsinger, City AdministratoV
SUBJECT: Administrator Comments, November 16, 1998 Council Worksession
1. Discussion Items
a. I-35W Corridor Coalition Update
The Administrator for the I-35W Corridor Coalition, Joseph Strauss, will be in
attendance to present an update on the activities of the Coalition.
b. Truth In Taxation (TNT) Preview
Staff wi II have available some of the prelimina.y TNT presentation materials, and
will be looking for any feedback from the Council on the information included.
. c. Maintenance Facility Discussion
The City Council had previously directed staff to place this item on the
Worksession for discussion. The Council and committee members have received
copies of the reports produced in 1991192 related to the facility needs.
d. Town Hall Meetine, Preliminary Plannine
Staff would like some direction on some of the activities that need to be put
together for the 1999 Town Hall meeting.
e. Community Development Director Position/Oreanizational Upclate
Staff will present various options available to the City related to the re-filling of
the vacant Community Development Director position, and how these options
affect the rest of the organization.
BF/sls
. BF/sls
CITY OF ARDEN HILLS
. MEMORANDUM
DATE: November 12, 1998
TO: Mayor and City Council
FROM: Brian Fritsinger, City Administrat@
SUBJECT: 1999 Town Hall Meetin2, Tentative Plans
Back~round
The City Council recently directed staff to begin preparations for the third annual Town Hall
Meeting. There are several areas of consideration for the City Council.
1999 Meetin~ Details
The City Council discussed holding the meeting at Bethel College (Benson Great Hall) on
Saturday, January 23,1999. Historically, we have held the meeting from 8:30 to 12:00 p.m. The
City Council may wish to discuss the appropriateness ofthis time.
Pu rpose/Goa Is
Is, or should, the purpose/goal ofthe 1999 Town Hall Meeting be different than in past years?
. . Solicit individuals to serve on Task Force for planning the 2000 Town Hall meeting?
. Focus on adopted Comprehensive Plan and its goals for the next 10 years?
. Less focus on City Hall?
. Discussion on Phase II TCAAP Plan; show existing plan, identify the new process?
. Focus on 1-35W Corridor Coalition; various projects; GIS examples
. Tony Schmidt Park plans?
. Arden Manor Park plans?
. State of City address by Mayor?
. Focus on philosophy statement?
. Surveys on various City policies/issues (newsletter, snowplowing trails, streets,
assessments)?
. Public Q/A at table vs. Q/A in forum setting?
. Roundtable on items of interest rather than by departments?
. More involvement from existing committee members?
Set lJ p
. Same as last year?
. Is there any reason to involve the business community more. They receive a copy of the
meeting notice (using full saturation newsletter counts), but would an invitation from the
City (i.e., Kevin, Administrator, Mayor/Council) make them feel more a part of the City?
.
Memorandum, 1999 Town Hall Meeting, Tentative Plans
Page Two .
November 12, 1998
Other Considerations
This year will be the Council and staff's first opportunity to fully utilize the Town Hall Meeting
and Council Retreat/priority setting, and using these priorities to establish the 2000 Budget.
Future Meetinfs
l. Meetinf Loeations
Rather than holding the meeting at Bethel, is there any interest in holding the meeting at
City Hall as more of an "Open House?"
2. Meetinf Dates
January has historically been extremely cold when we hold the meeting. Is there any
rational reason to re-think the timing of the meeting, and consider holding it in October,
prior to the TNT and tie it into the LMC "Cities Week" activities?
Recommendations
The City Council is asked to provide any staff direction changes from past years related to the
1999 Town Hall meeting.
BF/sls
.
.