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Home My WebLink AboutCCP 12-07-1998 . I - I , AGENDA ,f)9 CITY OF ARDEN HILLS flot-TRUTH-IN-TAXATION PUBLIC HEARING - ~ BUDGET (<. "'-;c..Lf ~ ~LJ.IIoARtfh llliS)<;KVJ!.CE~n:R 16SSLEXINCTEmX'~1..u~r..Olt'fI (().LAt.} ~~) THURSDAY, DECEMBER I. I~ 7:30 P.M. 7r,9'1g 7:30 P.M. 1. Call to Order 7:30 P.M. 2. Agenda Adoption 7:35 P.M. 3. Mayor - Meeting Overview and Procedures a. Explain the Truth-In-Taxation process and timetable T b. Review ~ Accomplishments (Mr'f(tA jf rh:J~<f7~~r5<<A3) , -fe. J'~"* ~~ j . 7:45 P.M. 4. Summary Presentation by Terry Post, City Accountant a. Making Sense of Property Taxes b. Cost of City Services in Perspective c. Discussion of Proposed ~ City Budget l ~cr; 8:05 P.M. 5. Public Comments 8:35 P.M. 6. Council! Administrator Comments 8:45 P.M. 7. Adjourn The above times may vary depending upon length of issue discussion. . ~ CITY OF ARDEN HILLS TRUTH-IN-TAXATION PUBLIC HEARING CITY ACCOUNTANT PRESENTATION SLIDES , DECEMBER is. 1991e> "7 SLIDE NUMBER DESCRIPTION A. Making Sense of Property Taxes , I Who Determines Your Property Tax? 2 How your Property Taxes are DeterminedlTax Example 3 Historical City Market Value Information 4 Residential Market Value Changes (1~ \q 7-\~ B. Cost of City Services in Perspective 5 How Much City is in your Property Tax Dollar? 6 Comparison of State Aid Received by Neighboring Cities , 7 City Delivery of Quality Services at an Affordable Price 7A Per Capita Comparisons with Metropolitan Population Comparable Cities C. Discussion of Proposed City Budget \ 9q~ 8 How does the ~ Proposed Budget Impact your City Taxes? 9 General Fund Revenues (pie Chart) 10 General Fund Expenditures (Pie Chart) 11 Five-Year Summary Comparison of General Fund Expenditures, Revenues and Levies l\q~ 12 \ ~ Expenditures Commentary . 13 All Fund Expenditures, Five-Year Data 14 Glossary of Terms . ('o- x ~. m I- ~(j) - ~ ~ ~ ~~o ~ U) (j)1~ >. ~ m w wrot ~. m ~ ~2~ Co n: E wgJ2 U) C ~c~ O U) ~ >> .- ro ill ...... E U) ~ 0 > 0: ~ 5, a. 0 ~ ill.- "0 G omU) C (j) roUro UO<( So... Q) U)' - u !::: '" <( 0 ~', .,.; ...., ."'.:--"- :::s ..J..... I ..~.<.,!:._..'~":<::c"'(:;;:>"" ...... U) '" ...... >.....00.. ..",..~ >< · ..... ..: -,""" . ro U) ___ 0 'c, ,. '$i~" I"I"f - .'CO- I ,......" '''' O ,^ ro ro ....... .-'.; DO ."....-:. 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City of Arden Hills Truth in Taxation Public Hearing Slide , December j:~~ ...., \ How Your City Property Taxes are Determined Box 1 Box 4 Total Assessor's Proposed City Market Value Budget - minus X times Box 2 Box 5 All Non-Prope State Tax Revenue,eg: Mandated * State Aid Class Rates * Fees,etc. = equals = equals Box 3 Box 6 Property Tax Total Revenue Needed divided by . Tax Capacity. , ( Levy ) (Formerly Assessed Value) = equals Box 7 Property Tax Rate ("Tax Capacity" Rate) PROPERTY TAX EQUALS: Your Property's Market Value X Class Rate(s) X ''Tax Capacity" Rate Less ~) Educ. Homestead Credit (neWf~ at 32% of ~~1,gen tax up to $225) 4-_"'7;' qq~ , TAX COMPUTATI N XAMPLE: Median market value home in Arden Hill s $146,300. l'1b/l5'O Tax Capacity on this home for payable t~'921.05 ($75,000*.01=$750.00)+($65,300*. $, .' =~,elI.05-1~)/- 'tS Tax Capaci . . times . Tax Rate (. ., O~) e uals . taxes 372. $:i:he8 er month for Slide No. 7 ur oses. f S7r, ~/. () . 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"G...... ~.G"~NN ~ . ~._. ~ '~i ttN .NN ....NGt "!......N ~ - ~z~... :j~il~l~ ;;;;:: * ;; ;;* c ~ ~ . ... - I _ o I . C ~. .. -'I '5.. :I::l U ~ Ii .Iob. O! oS ~ 'a ~ -.j I E~~a ~.l i~ !.: B. = . ~!u CO~ u 1Q · ~ .--~. ~ u.... ~ ~ -~iJ- .Ii~ ~. ~ Elil!i i ~.e i g .Ill;" !~~~Hj~lh !!~ ll: ~~f iiH i jll~ J ~ e .~ !o.~ .o.Ccl.~Ei! _ ~~.~~::~=- ~ ,<f. a~ ~l\l i"g! .in..~.Il2' ii:!~ = In...! ii:~ = ...:z:... ::g ;'~'il.5'I~iiJg:~:.~~:;HI~~I~ ihlf;:l!;~ lith. I! I~~'" ~m Mlij~ sg8=1~!~~~. 'eu-~~~=~ _ C2:: ..~ ~g U:~w<....~wCJ"~ILa.rncnrn~O a:a.:J=UIL~-cag ...W..J..J Z zz . CITY OF ARDEN BILLS . DECEMBER 7,1998 TRUTH IN TAXATION BEARING PROPOSED 1999 EXPENDITURES COMMENTARY . This draft budget is basically maintenance in character (designed to support existing services and support capital needs) with one notable exception- significant allocation of staff resources and use of outside consultants ($380,000) will be utilized to begin the next stage ofTCAAP Reuse Planning. . Significant capital items include the following: 1. Construction start of a new City Hall facility ($2,000,000) at the Sunfish Lake site. 2. Pavement Management Funding of$I,573,835, of which $1,543,835 is directed toward the reconstruction of West Round Lake Road from approximately 500 feet south of Highway 96 to Gateway Boulevard. . 3. Purchase of new Sewer Vacuum Truck ($140,000). 4. Beginning the first ofthe two-phased Residential Water Meter Replacement Program ($250,000). 5. Trails Expansion - County Road F by CPI ($115,000). . Funding for new City Hall construction costs are expected to come from the following sources: lli2 2.QOO .Thtal Project 1. Cable TV Fund No. 228 $-0- $150,000 $ 150,000 2. Advance Refunding 1,000,000 100,000 1,100,000 Fund No. 315 3. Municipal Land & 1,000,000 250,000 t ,250,000 Building Fund No. 408 . $2.000,000 $500,000 $2.500,000 SL lot: ~t>., 1.. - , . , ~ ! .~!,!!!!~!~!!~~! ~HUU ~U~ i Im~im~ ~ i J I ...... I g,~~"dl III III I I I , I i I iIilfiluol ~ol U 0 :0 I ~ "l. " ~ g NO: '!. ~ i ~t:: .. ~ .. I ~ .. ~ ii!iUU ilOl UOO~O~ i 1~1O!:ea ~lfS i ~ ~ I CO ;; ! .... iUUO~ 00 1000~01 Ii 6 ;;.1= g g ~ I ~ II Ii . iuun i~OI ~OlO~O~ ~ filb R:IC=~ ~ ~ I i:i ~ .. ~ i:e;R~!~M~glo~~~ ~ il~"~~~ iOOi iOOO U I il~ :! ::~i;:~~~i~ Oi~ lill!: ~l'il ail" . ! ~...~S ~~ ll~EJ Ii Ii a €r!i !~I~ ~~~~~ioaB~~1 lisn:eu 00 ! l~ ~ ft!i ~i~l~ .. td~cofi J:i ........C\I J~ - ~.. ~ It ~~~li5ili~10! i~; ~Uz!O(j. iO~~ 100 ~(filof-~U12~ "'''! alil~Rl!! .. till ~ li .. i'i~=Oi~~:!~~~ ~~i !"Ulir~ BOUt iilooo,;~ I Ul'il :8i~I8~i:i;:i~ l li1:!!lll~ U ~ iil~J:! ." li I , . ' . . GLOSSARY OF TERMS - CIRCUIT BREAKER - A state-paid property tax refund MARKET VALUE - An assessor's estimate of what prop- program for homeowners who have property taxes erty would be worth if sold on the open market. out of proportion with their income. A similar The market value is set on January 2 of the year program is also available to renters. before taxes are payable. CLASS RATES - The percent of market value set by state MARKET VALVE LEnES - '-oter approved levies applied law that establishes the property's tax capacity to a parcel's market value rather than tax capacity. subject to the property tax. (See Table A for a sample list of class rates) PROPERTY CLASS - The classification assigned to each parcel of property based on the use of the property. FISCAL DISPARITIES PROGRAMS - Local units of govern- For example. owner-occupied residential property ment in the Twin Cities metropolitan area and on is classified as homestead. the Iron Range participate in property tax base sharing programs. Under these two programs, a PROPERTY TAX LEVY - The tax imposed by a local unit of portion of the growth in commercial and industrial government. The tax is established on or around property value of each city and township is contrib- December 28 of the year preceding the year that the uted to a tax base sharing pool. Each city and levy will be paid by taxpayers_ township then receives a distribution of property value from the pool based on market value and TARGETING REFUND - A state paid property tax refund population in each city. for homeowners whose property taxes have in- creased by more than 12 percent. A similar pro- HOMESTEAD AND AGRICULTURAL CREDIT AID (HACA) - A gram is available to cabin owners. e property tax relief program that replaced the fonner homestead credit program and the agricultural TAX CAPACITY - The valuation of property based on credit program. HACA is tied to class rate reduc- market value and statutory class rates_ The prop- tions for certain classes of property. erty tax for each parcel is based on its tax capacity. LOCAL GOVERNMENT AID (LGA) - A state government TAXABLE TAlC CAPACITY - The sum of the tax capacities revenue sharing program for cities and townships of all parcels in the taxing jurisdiction after adjust- that is intended to provide an alternative to the ments for fiscal disparities, tax increment and other property ta.~. LOA is distributed through a fonnula property not available for general tax purposes. based on tax base, population, population decline, age of housing. and the percent of market value TOTAL TAlI: CAPACITY' The amount computed by first classified as commercial or industrial. No city can totaling the tax capacities 'of all parcels of property receive less LOA than it did in 1993. within a city. LOCAL PERFORMANCE AID (LPA) - A state program for TOTAL TA.'( RATE - the sum of the local tax rates for all cities and counties that is intended to provide an taxing authorities that levy against a parcel of incentive for local govemments to develop perfor- property (county, school, city or town, and special mance measurement systems. taxing districts). The total tax rate times the parcel's tax capacity equals the amount of taxes the LOCAL TAX RATE - The rate used to compute most taxes property pays (not counting any voter.approved for each parcel of property. Local tax rate is market value levies). computed by dividing the certified levy (after reduction for fiscal disparities distribution levy, if TRUTH IN TAXATION - The taxation and notification law, applicable. and county disparity reduction aid) by which requires local governments to set estimated e the taxable tax capacity. levies, infonn taxpayers about the impacts, and hold a separate hearing to take taxpayer input. Slide No. 14 \ 11/25/98 WED 16:16 FAX 6126337839 City of Arden Hills 141001 ********************* *u TX REPORT u* ********************* TRANSMISSION OK TX/RX NO 2396 CONNECTION TEL 4821262 CONNECTION In ST. TIME 11/25 16:15 USAGE T 01'20 PGS. SENT 3 RESULT OK . . - - ---- / . facsimile TRANSMITTAL to: Siobhan Pamicky fax#: 646-1220 ( ~ re: C(\un~i1 Me"tJng Agendi I ('d- c; "1 date: . .' . . .' thi cover sheet. pages: includmg s ~ our information. . meeting agenda for y . th City's upcommg A_hoo" , . """'! d additional informatIOn. Th . h,w my q"""""" OC"" ~ Cill Brim "' I IT yeo . ? . :~ ~ ",\0 ,\,-d' "':':> if . {:J ~ c~ -D ~ ~ 1Y ~ \ /. . ~~ ~~yv /'/ ~ ~'<~ '^'~ v':~ , ~O?,'-<:2-';? 'oo!!._" X' < ~ . !.~_, . .. ~ Admims!ra IV H'11s ~ City of Arden I Lake Road "/ ~-~~.,,"~. Arden Hills. 612.633-5676 Fax: 612.633.7839 . 0 11/25/98 WED 16:19 FAX 6126337839 City of Arden Hills 1aI001 ********************* *** TX REPORT *** ********************* TRANSMISSION OK TX/RX NO 2397 CONNECTION TEL 6461220 CONNECTION ID ST. TIME 11/25 16: 17 USAGE T 01'43 PGS. SENT 4 RESULT OK . . 11/25/98 WED 16:06 FAX 6126337839 City of Arden Hills 19J001 ********************* U$ TX REPORT U$ ********************* TRANSMISSION OK TX/RX NO 2392 CONNECTION TIlL 6339550 CONNECTION ID ST. TIME 11/25 16: 05 USAGE T 00'56 PGS. SENT 3 RESULT OK . . 11/25/98 WED 16:07 FAX 6126337839 City of Arden Hills 19J00l ********************* U3 TX REPORT 3U ********************* TRANSMISSION OK TX/RX NO 2393 CONNECTION TEL 6286833 CONNECTION ID ST. TIME 11/25 16:06 USAGE T 00'56 PGS. SENT 3 RESULT OK . . 11/25/98 WED 16:10 FAX 6126337839 City of Arden Hills 1li001 $$$$$$$$**$$********* **$ TX REPORT **$ ********************* TRANSMISSION OK TX/RX NO 2394 CONNECTION TEL 6333846 CONNECTION ID ST. TIME 11/25 16:08 USAGE T 01'52 PGS. SENT 3 RESULT OK . . 11/25/98 WED 16:11 FAX 6126337839 Ci.y of Arden Hills 1aJ001 ********************* *** TX REPORT U* ********************* TRANSMISSION OK TX/RX NO 2395 CONNECTION TEL 4810551 CONNECTION ID ST. TIME 11/25 16:10 USAGE T 01'22 PGS. SENT 3 RESULT OK . . .. . e CITY OF ARDEN HILLS MEMORANDUM DATE: November 25, 1998 TO: Moy" ..d my Co,",iI (f!J FROM: Brian Fritsinger, City Administrat (~W SUBJECT: Administrator Comments for the November 30, 1998 Council Meetin2 II NOTE CHANGE OF MEETING TIME II THE REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY (EDA) HAS BEEN CANCELED e 1. Preview ofTrnth in Taxation Presentation Staff will present a briefreview of the materials to be used as part ofthe December 7, 1998 Truth in Taxation meeting. These materials will be handed out at the meeting. 2. ApprovalofMinntes The City Council is asked to approve the Minutes of the November 9, 1998 Regular Council Meeting and the November 16, 1998 Council Worksession. 3. Consent Calendar a. Claims and Payroll The City Council is asked to approve vendor claims in the amount of $365,136.70, and payroll for period most recently ended. The Council should note payment to Architectural Alliance in the amount of $29,972.58 for professional services; MCES in the amount of $53,351.08 for December sewer charges; Ramsey County in the amount of$51,335.28 for December law ... enforcement; and the City of Roseville in the amount of $173,607.96 for third quarter water purchases. e - . Administrator Comments for the November 30, 1998 Council Meeting . Page Two November 25, 1998 b. Plannine Case #98-17, .John McClune. 4~26 North Snelline Avenue 1. Res. #98-70. Vacafine Rasement The City Council is asked to adopt Resolution #98-70, vacating a portion of a drainage and utility easement in McClung's First Addition. The City Council had approved this action at its August 31,1998 meeting. 2. Rxtension of Approval Period The City Council is asked to extend the approval of Planning Case #98-17 for an additional sixty (60) days, through January 29, 1999. c. Res. #98-71, 1999 Fee Schedule The City Council is asked to adopt Resolution #98-71,1999 Fee Schedule. d. J .iff Station #~, A ward Bid The City Council is asked to award the bid for the improvements to Lift Station #3 to Jay Brothers, Inc., in the amount of$69,593.00. e. 1999 Meetine Calendar Approval The City Council is asked to approve the 1999 meeting schedule for identifying . the dates for all City Council Regular and Worksession meetings, Planning Commission Meetings and holidays. f. Newsletter Committee Appointments The City Council is asked to appoint Elwood Caldwell, 1451 Arden View Drive; Eugenia Canaan, 1626 Lake Johann Blvd.; and Mary Nosek to the Newsletter Committee. 4. Unfinished and New Business a. Lake Johanna Volunteer Fire Department 1. Res. #98-68, Fire Service Contract The City Council is asked to adopt Resolution #98-68, authorizing execution of a Fire Protection Services Contract. The contract, with Lake ""H'" Johanna Volunteer Fire Department, will continue Arden Hills' relationship with the Department for the foreseeable future. 2. Res. #98-69, Joint Powers Aereement The City Council is asked to adopt Resolution #98-69, authorizing the Joint Power Agreement establishing the Arden Hills, North Oaks and Shoreview Fire Protection Board. . - -------- . - . Administrator Comments for the November 30, 1998 Council Meeting Page Three November 25, 1998 b. Res. #911-72, West Round 1.ake Road The City Council is asked to review additional information related to the reconstruction of West Round Lake Road and reschedule the public hearing for January 4,1999. 5. Department Report The City Council will find the department report enclosed for each of the various City Departments. Activities related to the Administration and Finance Departments include: General Administration . Y2K Compliance Staff has begun looking into the various issues related to Y2K and will be attending a seminar in early December, sponsored by the League of Minnesota Cities (LMC). Once staff has some additional specifics related to this issue and how it may affect Arden,Hills, a report will be provided to the City Council. The City has received notification from the LMC that we need to adopt a "Year 2000 Readiness Disclosure Statement" by December 3, 1998. I am trying to contact the . League to determine what this means. . I .iquor I.icense Renewals Staff has been working on the various improvements of the 1999 renewal process with the current liquor license holders. . AMMfLMC I .e~islative Policy Recommendations/Processin~ Staff reviewed the various AMM/LMC legislative policies and discussed them with the City Council. Staff attended the LMC Policy Adoption meeting to forward the City's priorities. . Annual Insurance Review We have also been working with T. C. Field on the annual review of our liability and Workers Compensation insurance. . General Election The primary activity in early November was the various activities related to the .. ,.' General Election. Staff worked a twenty-hour day to ensure that the election was a success. The high turnout was a challenge at some precincts, but the Election Judges did a fine job, and were able to keep problems to a minimum. . ,. . Administrator Comments for the November 30, 1998 Council Meeting . Page Four November 25, 1998 . City Facilities Update . Old City Hall The Lake Johanna Volunteer Fire Department (LNFD) will conduct training at the Old City Hall on November 28th. The demolition contractor has been notified about the award of bid, but has not yet confirmed the date for demolition. . Temporary City Hall The City had to work with our landlord on some repairs to our heating system. The system was damaged during this summer's storm and didn't work. We also had an electrician complete some additional improvements in order to accommodate our new copy machine. The Cable Commission was also at City Hall several times working on the cable programming and videotaping process. . New City Hall The City has received a great deal of information related to the development of a lease for property. The attorneys have been discussing . methods to meet all Federal lease requirements. Once there is some word on the land transfer, I anticipate the attorneys will begin serious discussions. . Maintenance Facility Staff reviewed and prepared for a discussion at the Council Worksession regarding the Public Safety CommissionlFinance Committee recommendations on a maintenance facility. I attended a tour of the Hennepin County Public Works facility along with representatives of the National Guard and Ramsey County. Upon conclusion of the tour, some discussion was held regarding the appropriateness of proceeding with joint facility discussions. . Town Hall Meeting Staff has begun the preliminary planning/scheduling for the Town Hall meeting scheduled for January 23, 1999 at Bethel College. .."-'" . Committee Updates Staff sent out surveys of interest for serving on the various City committees. As a result, the City has received numerous responses with interest in serving. The Council will review these as part of its committee review process. . e Administrator Comments for the November 30, 1998 Council Meeting Page Five November 25, 1998 . Newsletter Committee The November, 1998 newsletter was processed and mailed to our residents. The Committee is currently working on a combined December/January issue, to be delivered in mid-January, 1999. The City also received interest from several individuals in serving on this committee, and has recommended appointment of three individuals. Community Development . Property Acquisitions Staff has held numerous meetings with the City Attomey, Ramsey County, Acquisition Specialist, and the Indykiewicz family regarding the acquisition of this property. . Community Representations As City Administrator, I've attended a variety of meetings representing the City this past month, including the TCAAP Reuse Advisory Board, League of Minnesota Cities, TUG, I-35W Corridor Coalition, North Suburban Cable e Commission, and the Metropolitan Area Managers Association. Finance Department . Truth In Taxation Information Ramsey County mailed parcel-specific notices this week conceming market value and proposed taxes payable for 1999. Ramsey County also prepares summary information that will be distributed to Council as it is received by the City. The notice of Public Hearing will be published in the Bulletin and Focus newspapers on December 2,1998 and December 3,1998, respectively. Although the Truth in Taxation public hearing presentation materials will be built around the Preliminary Budget adopted on September 14, 1998, staff has been evaluating changes to the Preliminary Budget as subsequent infomlation becomes known. (e.g., copier lease agreement, Community Development Director position vacancy, etc. ...,. . Capital Improvement Plan Staff has been working on the final revisions to the five-year Capital Improvement Plan. The updated document will be available for review by the City Council in December. e Administrator Comments for the November 30,1998 Council Meeting e Page Six November 25, 1998 Personnel Staff has begun some of the preliminary work regarding the notification to all Cobra participants on health and dental insurance increases. With the resignation of Ms. Walsh, staff has begun studying the options available to the City for filling this position and other potential restructuring options. Staff has prepared a report for consideration by the Parks and Recreation Commission. The City accepted resignations from JeffKoesling and Janet Owens. We have been advertising for the Parks Maintenance position, and will wait until the Council discusses any organizational changes before advertising for the Receptionist position. Park Development I attended the October 27,1998 Parks and Recreation Commission meeting to provide an update on the various park development activities. I will also be attending their December 1, 1998. The various parks development projects I've been working on this past month include: 0 Arden Manor Park I met with the City Engineer to review some minor improvements made by Mr. e Husnik in an attempt to address our drainage concems. The Parks Commission will need to discuss further their plans for redevelopment in order for staff to get a better handle on their drainage needs. 0 Bethel Park Bethel presented the draft concept plan for the joint Bethel Park project on November 18th. Staff has prepared information for the Parks and Recreation Commission's review on December I". In addition, staff has notified, by phone, several residents of the Chatham neighborhood ofthe receipt of this plan. 0 Play~round Structure Replacement I met with Ms. Walsh to gain an understanding of the process used to replace the playground structures. I have the list of contractors prepared and will now work on the bid letter. .. .- Public Works ISafety . Hi~hway 96 The Mayor and staff met with Joseph Strauss and other individuals about the financing of Highway 96. The I-35W Corridor Coalition is assisting Arden Hills and some ofthe other coalition cities with determining the status offunds for the various highway improvement projects. e . e Administrator Comments for the November 30, 1998 Council Meeting Page Seven November 25, 1998 . West Round Lake Road Improvements Staff held an informational meeting with property owners along West Round Lake Road for the purpose of soliciting design input. We have also been working on various design altematives and funding sources for the project. . Lake Lane Staff has been working with the property owner at the end of Lake Lane and access to the property. As a result, the City has placed some Class 5 on the road and bladed it off so it is accessible. The City will still need to evaluate the need for permanent improvements to the road. BF /sls . . CITY OF ARDEN HILLS PAGE 1 on ACCOUNTS PAYABLE CLAIMS REPORT . TO BE APPROVED AT 11130/98 COUNCIL MEETING CLAIMS PAIn SrNrF. LA.ST r.OIlNf:II. MF.RTING ()1109198\ ':Hdtf*j~Ml}~I;i;~t.~i:t~@~nq'-::~#HNmrnmm@WV:;~i\WY?Mrkk%l:k~mnf:R~M tQM.... . 14969 11106198 Circus Pizza 146.97 Vacation Day Event 11/06/98 14970 11106198 Discoverv Zone 122.13 Vacation Dav Event 11/06/98 14971 11106198 City of MaD Ie wood 103.50 Vacation Day Event 11/06/98 14972 11/06198 NCPERS 45.00 PERA Life Ins 6 November 14973 11/10198 Public EmDloyees Retirement Association 2,914.52 First November Payroll 14974 11110198 leMA Retirement Trust - 457 1,611.42 First November Pavroll 14975 11110198 State CaDitol Credit Union 3.880.10 First November Payroll 14976 11113198 Office Denol 212.87 Fax Machine - Public Works 14977 11/17198 American Medical Security 697.89 December Dental Insurance 14978 11/17198 DCA. Inc. FSA Denartment 102.22 Medical Reimbursement - PR #23 14979 11/17198 I.U.O.E. Lncal49 6,300.00 Insurance - December. Fehruarv 14980 11/17198 Lake CountrY Service Cooocrative 3.812.25 December Insurance 14981 11123198 Burllcr KinV' 47.50 Vacation Day Event 11123198 14982 11123198 Lava links 60.42 Vacation Dav Event .11123198 14983 11123/98 Mermaid Lanes 66.50 Vacation Dav Event 11123198 14984 11123198 City of Shore view 76.00 Vacation Dav Event 11123198 14985 11123198 Public Emnlovees Retirement Association 2,820.13 Second November Panoll 14986 11123198 ICMA Retirement Trust. 457 1,274.36 Second November Pa:-Toll 14987 11123198 State Caoilol Credit Union 4,308.11 Second November Payroll . 14988 11123198 United Way of the St Paul Area 20.00 November Payroll Deductions II Subtotal. Paid Claims 28,621.89 II Paid Claims From Above - 28.621.89 Add Unpaid Claims, Page 3 of 3 . 316)1481 Total Accounts Payable Claims for Council Approval, 11130/98. 365.136.70 Note: Checks for unpaid claims totaling $35,865.90 were mailed on November 10. 1998 after approval at the November 9th Council Meeting. They were check numbers 14909.14968. This sequence corresponds to unpaid temporary numbers TI . T60. Check numbers 14907-14908 were used for .. alignment. ....dr'_........,.y.obl.,oI&<...1 . ---- - L CITY OF ARDEN HILLS PAGE 2 OF 3 ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT I t130/98 COUNCIL MEETING . UNPAID CLAIMS RF.(;IST[R: .ii'i1lMi1)~:n:eKi!!Stim 'o)'i\MQ!1NT.\ TOI 11/30198 Accurate Press, [ne 152.83 [nsnection Cards/Flvers T02 11/30198 Air Corn, Ioc 0.80 Refund-Over Pavment Permit #98-162 & 163 T03 11130198 Ameripride Apparel 23.64 Unifonn Purchase - Saxe T04 11130198 Architectural Alliance 29.972.58 Professional Services 6120 - 10/23 T05 11130198 Assoc of Metro Doli tan Municinalities 30.00 AMI\1 Policv Adootion.Aolikowski T06 11130198 AT&T 11.40 638.0998 . Lone Distance T07 11130/98 Bill's loc 107.23 Portable Toilet Rental - Parks T08 11/30/98 Brad Rall:an Tire, Inc 1,056.00 14 . Tires - Install & Balance # 105, 107,108 T09 11130198 Bradlev & Deike, P A 175.00 AmherJack Assumotion TlO 11/30/98 Brettner, Julie 28.00 Refund-Plavworks/Camp SnooflY T11 11130/98 Bri2hton Excavatin2 Co 165.09 Pulv Dirt - 11.5 vd, Tl2 11/30198 Broadway Awards 16.57 Snonsor PlaQue Tl3 11/30198 Brunn. LuAnn 240.00 November Cleanine Service TI4 11130198 BRW.1nc 4,547.01 En2ineering Services. 9/12 . 10/09/98 TIS 11130/98 Burwell, Lynn 1,216.25 Dance Instructor TI6 11130/98 Bvrne, Alia 67.00 Refund-PlavworkslCamp Snoopy/Afton Ski Trio TI7 11130/98 Carlson EauiDmenl Co 68.45 Asohalt Rake TI8 11130/98 Cassidv, Beth 28.00 Refund-Plavworks/Camo SnooDv TI9 11130/98 CCP Industries, loc 25.65 Gloves - Perron 120 11130/98 Construction 70, Ioc 30.00 Refund-Ovemavment-Permit #6275 . 121 11130/98 Comorate EXDress 1,263.14 Office SuoDlies 122 11/30/98 Davies Water Eauiflment Co 421.51 Hydrant Extensions 123 11/30198 Diemer, Chris 145.93 Mileage Reimbursement T24 11/30/98 Eck\....right, Cheryl 28.00 Reflmd-Playworks/CamD SnOODY 125 11/30198 Electro Watchman, Ine 239.63 Alarm System - Nov - Jan - City Hall 126 11130198 Evergreen Land Services Co 300.00 Consulting Services - 10/16 - 10130 127 11130/98 Force America, lnc 170.69 Check Valve # III 128 11130/98 Frattallone's Hardware, Inc 72.41 October Purchases 129 11/30/98 Garelick Steel Co, Ine 36.11 Shop Stairway Material DO 11/30/98 Gopher Sport 44.74 12' Parachute DI 11/30/98 GODher State One-Call 14.00 October Service D2 11/30/98 W.W. Grainger, Inc 32.25 pve Gloves D3 11/30/98 Hanzalik, Sharon 150.00 Editor - November Nev.'sletter D4 11/30198 Har Mar Lock & Service Center 10.80 Name Plate - Council D5 11/30/98 Hydro Suooly Co 53.25 Meter SUDolieslParts D6 11130/98 Kath Auto Parts 184.91 October Purchases D7 11/30/98 Lake Country Chanter 20.00 Membership Dues. Scherbel T38 11/30/98 League ofMN Cities Insurance Trust 50.00 Ins Deductible - Claim 10/13/98 T39 11130/98 Lillie Suburban Newuaners, Inc 466.68 October LeIlal Notices T40 11/30/98 Locator & Monitor Sales 89.00 Calibration fee T41 11/30/98 McCombs Frank Roos Assoc, Ioe 40.32 Road Runner. Zoning II Subtotal - Unpaid Claims - 41.794.87 II .."~~'".""",, r.,oDJ,.,.,mol . CITY OF ARDEN HILLS PAGE3OF3 ACCOUNTS PAYABLE CLAIMS REPORT . TO BE APPROVED AT I t130198 COUNCIL MEETING UNPAID ~I,AIMS RF.GISTF.R . ntmi!jlgk,,~!!A'J!!t ((i\MO~(, T42 11/30/98 McAllister. Tina 30.00 Refund. Afton AIDS Trio T43 11/30/98 Medtox laboratories 46.00 Drug Testing. R480776 T44 11/30/98 MetroDolitan Council Environmental Services 53.351.08 Dee Sewer Chat2e T45 11130/98 Midwest Asnhalt Com 86.51 Road Repair Material T46 11130/98 Midwest EauiDment Co 70.50 Refund. DuoHcate HV AC Permit #98-178 T47 11130/98 Mike's Tree Service 1,888.24 Tree Removal. SamDson Park T48 11130/98 Minnesota Mutual Life 315.95 Dee Life Insurance T49 11130/98 Minnesota OSHA 140.00 OSHA Citation T50 11/30/98 Minnesota Safety Council 18.86 Accident Facts Book T51 11130/98 MTI Distributini!: Co. 166.05 Brake Cables #49 & #33 T52 11130/98 Natale's Cafe 60.00 Council Work Session T53 11/30/98 New BriQ:ht.on Parks & Rec DeDt 30.00 Adantive Recreation T54 11130/98 Northern States Power Comnanv 4.613.80 November Service T55 11130/98 Owens, Janet 18.95 Mileal!:e Reimbursement T56 11/30/98 Peterson. Fearn & Bereman 5,366.00 October Le~al Services T57 11130/98 Peterson, Sharon 28.00 Refund. Playworks/CamD SnODDY T58 11/30/98 Pitney Bowes 50.93 TaDe Rollsllnk Cartridge . T59 11/30/98 Post, Terrance 56.27 Mileali!:e Reimbursement T60 11130/98 Preis, Lvnn 22.00 Refund - Sports Hour T61 11130/98 Ramsey County 51,335.28 Dec Law EnforcementIDiesel & Gas Purchases T62 11130/98 Randall, Nancv 70.04 Mileage Reimbursement T63 11130/98 Roseville. City of 173.607.96 Waler Purchase. 3Q98 . 134 M Gal T64 11130/98 Rota!)' Club of Arden HiIIs/Shoreview 150.00 4Q98 - Dues & Meetings. Fritsin2er T65 11130/98 Ryan, Laura 56.00 Refund - Plavworks/CanlD SnooDY T66 11/30/98 Ryder Student Transnoration 170.00 Bus Fee - 11/06/98 T67 11/30/98 S & S Worldwide 135.45 A fier School SUDolies T68 11/30/98 Scherer Bras Lumber Co 84.22 RoofMaterial.Warm HouselSide Boards #110 T69 11/30/98 Shoreview, City of 173.20 Field Trio - Bus Fee T70 11130/98 Software Tailors 308.35 Install 32MB RAM - Server T71 11130/98 Standard Sorinj;! ofMinneaoolis 447.11 Maintenance Supplies Tn 11/30/98 Star Tribune 980.00 Park Main'. Ad 11/15 & 11/22 T73 11/30/98 Stennes, Barbara 39.00 Refund. Afton AID' Trip T74 11130/98 Stowell, Sheila 23.76 Milea2e Reimbursement T75 11130/98 Tauer, Theresa 22.00 Refund - Sports Hour T76 11130/98 The Mountain Star Groun, Inc 2.39 MN 1998 Fire Code Amendments T77 11130/98 Thonnodsli!:aard, Kim 28.00 Refund. Afton AIDS Trio T78 11/30/98 Timesaver Off-Site Secretarial 432.50 Recording SecretarY - CC. 11/09 T79 11130/98 US West Communications 221.53 638-0998. PW Phone Service T80 11130/98 Ver.Tech Labs 23.96 5 Ral Degreaser TSI 11130/98 Wahlund, Rebecca 28.00 Refund. Plavworks/Camp SnOODY T82 11130/98 WinniCk Supply. Ine 22.05 Shop Stairwav Material Subtotal, Page 3 of3- 294.719.94 Page 20f3 Broul!ht Forward- 41.794.87 Total Unpaid Claims --- 336,514.81 . ..o<Il"_......~-ol:II~.._1 . ~ $ g g 8 ~ i:i g g g 8 ;>( ~ \!l 8 8 S; 8 81.... . _ :I 0' 0' ~ ~ I. ei 00 :a: 0 0: ~ .0 0 a; ci 0 '..- (") Ii 0\ ~ 11 .w. ~..c I] ~ .: ~ i": -.::., ..:~. 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M V V ;;g;2: :st '<t '<t '<t '!:I' ~ .,., .,., ...... ..... ...... .,.., ...... ...... .' ..,' 0 6" o b:::}lm ~ ~ ~ ~ \0 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ :,':; ~ ;I . MINUTES DRAFT CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING . NOVEMBER 9,1998 7:30 P.M. - ARDEN HILLS CIry COUNCIL CHAMBERS CAI.I. TO ORDRRIROI.L CAT,T, Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:30 p,m, Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Susan Keirn, Gregg Larson and Paul Malone, Absent: None, Also present were City Administrator, Brian Fritsinger; Assistant to the City Administrator, Kevin Ringwald; City Accountant, Terrance Post; Associate Planner, Nancy Randall; Public Works Director, Dwayne Stafford; City Engineer, Greg Brown, BRW; MFRA Representative, Meg McMonigal; and Recording Secretary, Lori Rolfson. ADOPT AGRNDA MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a . motion to adopt the agenda for the November 9, 1998, regular City Council meeting, The motion carried unanimously (5-0), APPROVR MTNIJTRS Councilmember Larson indicated, in the October 26, 1998 City Council Minutes, on page seven, third paragraph, the word "noted" should be changed to "asked whether," Mayor Probst indicated the heading "ADMINISTRATIVE COMMENTS" on page five, should be changed to "ADMINISTRATOR COMMENTS" to be consistent with past minutes, He also noted, in the November 5, 1998 Special City Council Minutes, it states a copy of the tabulations for the Municipal Election is attached and asked if this will be attached to the office copy. Me. Fritsinger stated it will. MOTION: Councilmember Aplikowski moved and Councilmember Keirn seconded a motion to approve the meeting minutes of the October 26, 1998 regular City Council meeting, as amended, and the November 5,1998 special City Council meeting. .' The motion carried unanimously (5-0), CONSRNT CALRNDAR A. Claims and Payroll . B, Authorization, 1999 Audit Engagement Agreement C. Regular Employee Status, Kevin Ringwald, Assistant to the City Administrator D. Award Demolition Contract, Old City Hall, 1450 West Highway 96 DRAFT - ARDEN HILLS CITY COUNCIL - NOVEMBER 9,1998 2 MOTION: Council member Keirn moved and Councilmember Aplikowski seconded a motion . to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The moti,?n carried unanimously (5-0). PUBUC COMMF,NTS Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda, There were no public comments. tJNFTNTSHF,O AND NF,W BUSTNF,SS Mayor Probst suggested, since Ms. Sushila Shah was not yet present, item A, Human Rights Activity Update, be postponed until her arrivaL B. Resolution #98-67, Electing to Continue Participation in the Local Housing Incentives Account Program Under the Metropolitan Livable Communities Act, 1999 Mr, Ringwald explained Staff is requesting City Council approval of Resolution #98-67, electing to continue to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act for 1999, The City's goals for the program are related to the creation of new residential units in TCAAP. The anticipated Affordable and Lifecycle Housing Opportunities Account (ALHOA) expenditure for 1999 would be approximately $1,500. These . funds have generally been expended to satisfy code enforcement issues such as demolitions and bringing single-family homes up to code, The program has made grants and funds available to the City such as the sewer televising grant and other grant funds received through the North Metro 1-35W Corridor Coalition. Councilmember Larson referred to the Staff memo dated November 9, 1998 and asked for further explanation of the numbers shown as the City's goal for Affordability of Ownership and Rental properties versus the Life Cycle - Owner/Renter Mix, Mr. Ringwald explained the differences between each of these items, Councilmember Larson asked if there are consequences if the City does not meet these goals, Mr. Ringwald explained the City is only required to take reasonable action towards meeting the goals, The City cannot totally control the dollar amount for which homes are bought and sold. Mayor Probst asked if the Metropolitan Council has a clear understanding that the ability to ..... reach these goals is directly related to the outcome of the area north of Highway 96, Mr. Ringwald stated this issue has been brought up in previous discussions with the Metropolitan Council and their understanding is consistent with the City's. Mayor Probst noted there have been discussions in the past whether there is any value to the City participating in this program, He indicated that it is important to remember there have been a number of indirect revenue sources which would not have been available if the City had not been . involved, Because of these benefits, Mayor Probst proposed that the City continue its participation in the program, DRAFT ARDEN HILLS CITY COUNCIL - NOVEMBER 9, 1998 3 . Councilmember Aplikowski asked, if the Metropolitan Council were to no longer exist, could the program stand on its own. Mr. Ringwald stated the City could still elect to continue to pursue the goals or choose to be even more stringent in trying to influence them. Councilmember Malone pointed out that the Metropolitan Livable Communities Act is a statute and, even without the Metropolitan Council, the statute will continue, MOTION: Councilmember Larson moved and Councilmember Keirn seconded a motion to adopt Resolution #98-67, allowing the City of Arden Hills to continue to participate in the Metropolitan Livable Communities Act for the calendar year of 1999, The motion carried unanimously (5-0). C. Planning Case #98-28, Comprehensive Plan Update Mr. Ringwald explained that Staff requests approval of the State-mandated update to the Comprehensive Plan. Minnesota State Law requires the Comprehensive Plan be updated by December 31, 1998. Pursuant to this mandate, the City Council directed the Planning Commission to prepare an update to the Comprehensive Plan. To assist the Planning Commission and Staff in the preparation of this update, the City hired the finn of McCombs Frank Roos Associates, Inc. (MFRA). . The Planning Commission, at its Wednesday, November 4, 1998 meeting, recommended approval of Planning Case #98-28, Comprehensive Plan Update, subject to several modifications by Staff, consistent with direction provided. The Planning Commission also requests that the City Council authorize the document be forwarded to the adjacent communities and the Metropolitan Council to initiate the outside review process. Although the City is required to have the Plan to the Metropolitan Council by the end of the year, the City may request an extension, Mr. Ringwald noted a suggestion was made during the Planning Commission meeting to include an article in an upcoming City newsletter infonning the public of the Comprehensive Plan update and solicit comments. The Metropolitan Council review period is 60 - 120 days, so this will allow time for public comments to be received by the City CounciL The public comments will be treated the same as comments received from others reviewing the Plan, such as Ramsey County and the School District. Mr. Ringwald invited Meg McMonigal, MFRA, to present a brief summary of the major components of the updates to the Comprehensive Plan. ~ _n.... _ . Ms. McMonigal explained that the Comprehensive Plan is made up of nine chapters and presented a summary of each of these chapters. Chapter 1, Introduction, contains history, background data and infonnation about the City, Nothing new was added to this chapter. . Chapter 2, Overall Goals, lists the City's goals, each of which are related to specific chapters within the Comprehensive Plan. The goals are not listed in order of importance, rather they are in the order of the related chapters of the Plan. DR,r ~-.> ""1" .:1 ARDEN HILLS CITY COUNCIL - NOVEMBER 9,1998 4 Chapter 3, Land Use, guides the development and redevelopment ofland within the City and . identifies the future location of residential, commercial, industrial, and public/institutional land uses. This section of the Plan identified the need for the creation ofa new land use designation described as Neighborhood Business, The areas which would be affected by this new designation are intersections in various neighborhoods which previously had been designated as Commercial and may become problematic for residential development. The new designation will allow limited commercial development which will be compatible with adjacent residential areas, The City will need to follow up and create a zoning district to detail the specific uses and design standards for the new land use designation, The pink attachment to the agenda packet indicates the proposed sites and their current uses. Mayor Probst asked if this designation would have impacts on the County Road D/Lexington Avenue area which was included in the Livable Communities Grant. Mr. Fritsinger indicated that the grant application and proposed designation complement one another. Mayor Probst asked ifthe other, similar location, on Lexington Avenue was included in the grant application. Mr. Ringwald indicated the commercial portion of this area is located in Roseville and Shoreview. Ms, McMonigal noted the other change in the Land Use section is the incorporation ofthe TCAAP Reuse Plan. Since the 1982 Comprehensive Plan, there has been an increase in open space and a reduction of development area, The green attachment to the agenda packet explains the difference in acreage from 1982 to 1998.. She noted the table in this attachment will be included in the final draft of the Comprehensive Plan, e Chapter 4, Housing, is primarily descriptive information and there have been no major changes, Chapter 5, Parks and Trails, identifies a large system of proposed trails, A citizen survey had been conducted a few years ago and the residents expressed a strong desire for an improved trail system which will link the neighborhoods within Arden Hills, The chapter includes a list of trails, prioritized by order of importance, to allow the City to include these priorities in the long- range financial plan, Additional information is found in the appendices related to play structure replacement, trail maintenance, and court resurfacing, Mayor Probst referred to the Parks and Trails map, (Figure 5.1), and noted the trail south of Round Lake does not appear to connect to Old Highway 10. Ms, McMonigal indicated that this connection should appear on the map, Mayor Probst indicated that the Parks and Trails map shows all the trail connections which cross streets within the City however, it does not show any of the crossings on the Shoreview side of Lexington Avenue, Council member Malone noted the Shoreview trail appears as a border on the map, Mr. Ringwald indicated the map should include all the connection sites along the periphery of the City in order to provide this information to the citizens, Ms. McMonigal referred to the Park Service Areas map, (Figure 5.2), and noted there are only . two areas within the City which are located less than one-half mile from area parks. The proposed trail connections will help facilitate access from these areas to existing City parks, DRAFT ARDEN HILLS CITY COUNCIL - NOVEMBER 9, 1998 5 . Mayor Probst referred to the replacement schedule in Appendix C and noted that there are many specific date and time references. He asked if this is a concern with the Plan only being updated every ten years. Mr, Ringwald indicated new replacement schedules and other changes can be incorporated as minor amendments to the Plan. He noted that the reason these numbers were included was Ms. Cindy Walsh had put an extensive amount of work into this area and Staff wanted to take advantage of this knowledge and document the information so it would be accessible. Additionally, the information will provide a schedule to use during Capital Improvement Project planning. Ms. McMonigal suggested the information could be referred to as a tentative schedule. Mayor Probst suggested the City should consider an annual, or bi-annual update of these time- sensitive items in the Comprehensive Plan, Mr. Ringwald concurred, Councilmember Malone expressed his concern that the information suggesting the City's sanitary sewer infrastructure had not been thoroughly reviewed for some time should not be included in the Land Use Plan. He indicated that the sewer system was built many years ago and he is concerned that the information may incorrectly imply that the City has not been paying attention to the system over the years. Mr. Fritsinger indicated that one of the areas Staff had identified to be lacking in the old Comprehensive Plan was how to accomplish the maintenance and replacement of the City's infrastructure. Including this information in the new Plan was intended to give direction on how to proceed with these projects. Councilmember Malone . reiterated his concern that this information may be misinterpreted. Mayor Probst indicated he had not read this portion of the Plan from that perspective. He stated what he likes about the idea of including this information is that it provides a "road map" of how to proceed with replacement and maintenance projects, He indicated that changing some of the wording may help to prevent the misinterpretation concerns expressed by Councilmember Malone, Councilmember Larson pointed out there are some inconsistencies between the Parks and Trails map and the Park Services map, He gave examples of parks shown on the Parks and Trails map which do not appear on the Park Service Map. Ms, McMonigal indicated that the two maps should match up and she stated she will review these maps and ensure that they do. Mr. Ringwald pointed out that the Park Services map only identifies the developed City parks. Councilmember Larson suggested being more specific in the intent of the different maps. He also pointed out that some of the park boundaries are different even when they appear on both maps. Mr. Ringwald stated that the consultant will work on this issue and any inconsistencies will be corrected, '-',-, Chapter 6, Protected Resources, includes three maps, Natural Resources; Biological and Cultural Resources; and Lakes. Ms, McMonigal noted the Natural Resources map primarily identifies wooded areas and the idea was to determine which areas, previously considered open space or major wooded areas, may need to be protected. . Another issue within this chapter is there has been a suggestion for the development of a Lake Quality and Environment Task Force to examine the water quality ofthe area lakes. In the attempt to collect data, it was found here are many agencies doing different kinds of data collection but not coordinated through a single-source, ARDEN HILLS CITY COUNCIL - NOVEMBER 9,1998 DRAFT 6 Mayor Probst expressed his surprise that on the Lakes and Wetlands exhibit, Sunfish Lake shows . up green and not blue. Mr, Ringwald indicated that the source of this information is from the National Wetlands Inventory (NWI) and he is not sure why it appears this way. This is one of the reasons for the suggestion of referencing NWI as the source of the map. Chapter 7, Transportation, incorporates the 1985 Parkway Study and includes a map and table which indicate certain roads to be designated as parkways. With the major highways which cross Arden Hills, the parkways will help to connect neighborhoods. The stars on the map indicate intersections identified to be gateways, Chapter 8, Public Facilities aud Services, contains information on sewer, water, storm sewer, Police and Fire Departments, schools, libraries, and other City services, In the Public Works Department a data base is being established to understand the age, type and wear of existing systems, From this information, a long-term plan for maintenance and/or replacement of facilities can be devised. Funds can be assigned within appropriate time frames to prevent failure and minimize cost impacts to the City. Chapter 9, Implementation, highlights the actions which need to be taken in order to implement the goals and policies of the Comprehensive Plan. An important element is the discussion of tying the items from the Comprehensive Plan into the long-range Capital Improvement Plan during the budget process, Councilmember Larson asked why the Marsden Lake area doesn't appear on Table 6,1. Mr. . Ringwald eXplained that the Marsden Lake area is technically a wetland and the Minnesota Department of Natural Resources (DNR) does not classify it as a DNR protected water. Councilmember Larson asked for confirmation that the source ofthe gateway designations is from an old study. Mr. Ringwald indicated this is correct. Councilmember Larson stated some of the identified gateway designations may not be needed, however, there are other areas in which a gateway may be appropriate, Mayor Probst pointed out that the gateway study predates the plan to improve the TCAAP area. Mr. Ringwald stated an action item could be added to the Implementation Chapter as part of the TCAAP study to review the area and determine appropriate gateway locations, Mayor Probst referred to the Tax Exempt Land map (Figure 1.2) and noted that, in the updated version, Round Lake is not shown correctly, The old black-and-white copy is correct with only the border shaded, the new rendering has the entire lake colored in, Mr. Ringwald agreed to make the correction, Mayor Probst referred to the Existing Land Use Map (Figure 3.-1) and noted that the vacant areas are shown in white and are hard to pick up, Mr. Ringwald suggested using a color or a shade to fill in the areas, Mayor Probst asked, since the document will be copied in black and white, have tests been done . to determine how the various colors will show up, Mr. Ringwald explained, because the City has a color printer, the maps which use the various colors will be printed in color. Copies of the document will be made available for sale, Mayor Probst pointed out that the copy of Figure 7.1, included in the agenda packet, was reproduced in black and white and does not read well. He ARDEN HILLS CITY COUNCIL - NOVEMBER 9,1998 DRAFT 7 . suggested this figure be reproduced in color. Mr. Ringwald indicated that color is being used for Figure 7,1 and the Council inadvertently received copies which were black and white. Mayor Probst referred to page 82, the Street Design Standards, and suggested Staff may consider adding more detailed information. Mr, Ringwald stated Staff was attempting to express the need for a policy for alternative street designs standards for particular types ofroadways without being too specific, This would provide direction for design engineers to determine when alternative design standards are needed to be used, Mayor Probst indicated that his specific concern is the curb and gutter issue. There has been much discussion over the years of how much detail to include in this area and whether to address the notion that it ties into the classification of streets, Mr, Ringwald stated Staff had considered including the current street standards in this section. It was determined however, that there is not enough direction and it may not be appropriate to have the Planning Commission discussing alternative street designs, The issue was brought up as a topical item and if the Council determines additional information is needed, it can be added. Mayor Probst indicated he does not feel the need to add more information, he primarily wanted to ensure the issue is being addressed. Mayor Probst asked for further explanation of where Staff is in regard to the process of the update and confirmation that Staff has fully reviewed the document and is comfortable with its . content. Mr. Ringwald indicated that Staff is comfortable with the document. He noted Staff has had conversations with surrounding cities regarding topical items which Arden Hills would like to have covered in their Plans and vise-versa. The document will be familiar to the surrounding cities when it comes time for their review. There have also been discussions \vith the School District and Ramsey County, The Planning Commission had discussed the opportunity for additional public comments and the 60-day window will allow for these comments to be received and evaluated. Mayor Probst asked if the Parks and Recreation Commission has fully reviewed Chapter Five, Mr. Ringwald indicated they have, Mayor Probst referred to the Implementation Chapter and noted there are a series of recommendations and, in general, it suggests a plan for some of the improvements. He asked if Staff has, or will have, an impression of what the impact will be on the Capital Improvement planning and the budget. Mr. Ringwald indicated that certain items which are not a part of the Capital Improvement Plan, such as parkways, need to be considered in future planning. With regard to the budget, items will be budgeted for and, as it often happens, some items will be .....,.. accomplished in the year they were planned and others will be delayed due to other priorities. Mr. Ringwald stated Staff did not go into great detail, however, they did provide specific numbers and schedules when available to ensure the items are considered. He also suggested the need to look into alternative funding sources and attempt to influence the way Ramsey County prioritizes their funding to allow some of the capital expenses to be available through other sources, not just the City's general fund. . Mayor Probst suggested, at some point, Staff should provide an assessment of the improvements and indicate which will require minor and/or significant increases to the budget. ARDEN HILLS CITY COUNCIL - NOVEMBER 9,1998 DRAfT 8 Mayor Probst asked Mr. Ringwald to address the action required by the Council to 'take the . process to the next step. Mr. Ringwald stated if, with the comments and suggestions made this evening, the Council feels there are major changes to be made, the Planning Case could be tabled. In order to keep the process moving, the Council may consider approval ofthe Planning Case with suggested amendments. The City may request an extension, but it is important to stay on track since there are other City projects requiring Staffs attention, Mayor Probst asked for confirmation that Council approval will start the 60-day review process and this will allow time for citizens of Arden Hills to make comments and/or suggestions and any necessary action be taken, Mr. Ringwald stated this is correct and reiterated that any substantive comments received from the public will be treated the same as those received from other sources such as Ramsey County and the School District. Councilmember Malone pointed out, once approved, the Plan can be amended as needed. The document is intended to be a general outlook at the City's plan for the next 10 years, He suggested this be made clear at the beginning of the document. The City is not locked into any certain schedule and the numbers provided are to be approximate. Ms. McMonigal offered to review the text and, when appropriate, add words such as "tentative" to tone down some ofthe language and not be as specific. Mayor Probst suggested adding a Preface to the document explaining the general nature of the Plan, Mr, Ringwald concurred with these suggestions, He noted things may happen in the future . which will influence whether some of the projects are addressed as planned, Items such as the parkway were included to ensure, even if they are not accomplished, they were at least discussed during the capital improvement process, Councilmember Aplikowski agreed and noted that some dates, such as play structure replacement, may be too specific. She suggested using a range of dates, Mr. Ringwald indicated Staff has considered using the term "tentative replacement date" in order to be more general. Councilmember Larson suggested stronger language be used in the Protected Resources section stating the City will not allow discharge of storm water into the lakes from new street construction. He also indicated that he agrees with the idea of a Lake Water Quality Task Force and again suggested stronger language be used in the recommendations of the Task Force in order to express the City's commitment to improve lake water quality, Councilmember Aplikowski stated, although she agrees that a Task Force should be developed, it .... should not appear in the document as a mandated item, Councilmember Larson referred to the Goals and Policies section of Chapter Six and suggested adding the following statements: L To the end of goal number four, add "and discourage the addition of any new direct sources of run-off into City lakes." . 2. To the end of goal number eight, add "and implement its recommendations." DRAFT ARDEN HILLS CITY COUNCIL - NOVEMBER 9,1998 9 . Councilmember Keirn referred to the suggested addition to goal number eight and noted recommendations for implementation must be within reason and suggested there needs to be a qualifier. Mayor Probst suggested the statement should read "and take steps to implement its recommendations. " Councilmember Larson concurred with this suggestion. He indicated that he would like to see the City take a strong stand with regard to the water quality of the lakes. In the past, there has been a great deal of storm water dumped into the lakes and this needs to be prevented in the future. Mayor Probst expressed his agreement with Councilmember Larson and noted the Council had previously identified the need for a Lake Water Quality Task Force. Councilmember Keirn concurred and pointed out that this has been discussed at previous retreats and it was felt that the City did not have the Staff time or resources to dedicate to this issue. Councilmember Aplikowski stated, with the creation of a Task Force, the whole process of water quality review will develop. However, she does not want it to be mandated to be done within five years. . Mayor Probst agreed that the goal should not be to mandate but to give direction. Councilmember Larson concurred and asked for confirmation that Staff will include an appropriate statement according to this discussion. Mr. Ringwald agreed. Mayor Probst stated the request from Staff is for the Council to approve the Comprehensive Plan update and it is his desire to move forward with the process without officially closing off the opportunity for additional comments. MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to approve, in general concept, Planning Case #98-28, Comprehensive Plan Update, with the suggested amendments, The motion carried unanimously (5-0), Mayor Probst stated the Comprehensive Plan update required a tremendous effort and he complimented Staff on having done an excellent job. He suggested, if Staff has a record of all ~ - ,. , those who have participated in the process, letters of appreciation should be sent to them, A. Human Rights Activity Update - Sushila Shah Sushila Shah, Arden Hills Liaison to the State Department of Human Rights, reported the Department of Human Rights has established 52 commissions throughout Minnesota in an effort . to reduce hate violence throughout the State, She suggested the City of Arden Hills learn what other cities are doing in this effort. She presented the Council with handouts and packets of information provided to help identify activities available to help promote human rights. . ARDEN HILLS CITY COUNCIL - NOVEMBER 9,1998 DRAFT 10 Ms. Shah stated she attended a meeting with Shoreview's Human Rights Commission and found . this City is doing a good job in educating children about human rights. She gave additional examples of the efforts being put forth by other surrounding communities and stated Arden Hills can also be active in a positive way for the future of the children in the community. Ms. Shah indicated that the questions being put forth to the City Council are: . What is the future status of the Arden Hills Human Rights program? . Does the City Council recognize the importance of the program? . What are the key activities the City Council would like to see take place in the future? Ms, Shah suggested Arden Hills join with other cities, such as Shoreview and Roseville, in an effort to help promote education of human rights, Mayor Probst asked how the information is being distributed within Shoreview, Ms. Shah explained the information is being sent to parents and she has suggested it be taken directly to the School District. Councilmember Aplikowski asked Ms. Shah if she could suggest one activity which Arden Hills needs to do right now, Ms, Shah stated the City should work with the schools and hold an essay contest. Councilmember Aplikowski noted that it had been difficult in the past conducting centralized activities as the City does not have a central building to house them. Councilmember Keirn noted that the previous Human Rights Commission had hoped to publish a . brochure and asked if this is still in the plan, Ms, Shah stated, if the Commission is asked to provide a brochure they will, however, it will depend upon whether or not the budget will allow for it. She pointed out that, in the past, the Commission had been involved primarily in mediation training. The focus of the new Commission is toward more involvement in education, Councilmember Keirn pointed out that resources are often more limited with the smaller cities, Ms, Shah suggested Arden Hills can look at the concepts of other cities and come up with projects which are feasible within its resources, Councilmember Larson stated he is in favor of the idea of an essay contest for students and suggested the City offer a cash prize and publish the winner's name in the local paper. Mayor Probst stated when the focus of the Human Rights Commission shifted from mediation training to being activity driven, some members ofthe Commission lost interest. It has been difficult to recruit new members and over the next few months, the Commission should work to identify new volunteers. Ms. Shah indicated that support from the City Council may be needed in order to maintain interest in the Commission, Mayor Probst asked if the City has ever denied financial support to the Commission, Ms, Shah indicated that the only financial support requested has been to pay for her attendance at an annual conference and this has never been denied. Mr. Fritsinger pointed out that schools in Arden Hills have students from two other cities and are . part of one larger school district. He suggested Arden Hills work with these other cities, specifically Shoreview, and the school district, to ensure one message is being sent. ARDEN HILLS CITY COUNCIL - NOVEMBER 9, 1998 DRAF1:1 . Additionally, if the Commission moves to curriculwn-type activities, all three cities should be included. Ms. Shah agreed with these suggestions and noted that Shoreview has invited her to attend their meetings in order for her to report back to Arden Hills on their activities. Councilmember Aplikowski referred to one of the booklets handed out earlier and indicated that she likes the statements included. She noted the previous Commission had a difficult time determining a mission statement and asked Ms, Shah if a mission statement had been established. Mr. Fritsinger noted that the mission statement was the last thing the previous Commission had worked on. Councilmember Aplikowski expressed her appreciation to Ms. Shah for her dedicated effort. Mayor Probst also thanked Ms. Shah for her presentation and indicated the City will discuss this issue further, Ms. Shah stated she had heard from a few individuals who may be interested in joining the Human Rights Commission, Mayor Probst asked, if names of potential volunteers are available, Ms.. Shah provide them to Staff. D. Resolution #98-65, Approving Plans and Specifications and Ordering Advertisement for Bids for a Portion of West Round Lake Road, including the West Round Lake Road/Highway 96 Intersection . Mr. Stafford explained, on September 14, 1998, the City Council adopted Resolution #98-59 receiving the Preliminary Feasibility Report for the Improvement of West Round Lake Road, through what is now the Indykiewcz property, including the West Round Lake RoadlHighway 96 intersection. One of the reasons for improving the intersection is safety concerns. Another issue is the Gateway development and the impact the appearance of West Round Lake Road may have on such a development. The Council asked the City Engineer (BR W) to prepare plans and specifications for this improvement. Those plans and specifications have been completed and reviewed by City Staff. Staff has suggested some minor changes which at this point do not appear on the submitted draft, Mr. Stafford advised Staff recommends Council adopt Resolution #98-65 approving plans and specifications for the improvement of that portion of West Round Lake Road as described and authorizing Staff to advertise for bids for such improvement. Mayor Probst expressed his continued concern for the size of the intersection at West Round Lake Road and Highway 96, He asked Staff if they are convinced that the entire intersection .......... must be constructed now, or could a smaller, temporary intersection be built now and the larger one be completed when the need arises. Mr. Brown stated that, with the current level of traffic, the double left-turn lane is warranted, He indicated it may be possible to down-size the intersection by eliminating the right-turn lane and designating the through-lane for right turns as welL Additionally, because the intersection is to be signalized, the intersection should be completed in one step, Mayor Probst indicated that his main concern is the odd appearance of . the intersection until Highway 96 is updated, ARDEN HILLS CITY COUNCIL - NOVEMBER 9, 1998 12 Mayor Probst stated, although this issue is more directly related to Resolution #98-63, he is . concerned about the timing of the project He asked if there is a benefit to beginning the project now, or waiting a few months, Mr. Stafford explained that it depends upon the weather, however, the sewer and water system work can be done now, Mayor Probst asked if the City has access to the site, Mr. Brown explained, upon approval of the plans and specifications, Staff will advertise for bids through the third week of December, following the City intending to gain access to the Indykiewcz property on December 15, 1998, If, for some reason, the City does not gain access at this time, an addendum could be used to push the project time out or cancel it. This would prevent the City from having to award a bid if access to the property is still not achieved. Mr. Brown reiterated that there is a fair amount of work that can be done before spring such as the sewer and water systems and top soil movement, etc, Once spring arrives, the roadway could be completed. Mayor Probst asked if the Indykiewcz house is in the way of the project. Mr. Brown explained the house is located on the west edge of the right-of-way, Much of the work can be done around it, however, it will eventually need to be demolished. Mayor Probst asked if this issue is part of the agreement with the property owners. Mr. Brown stated it is. Councilmember Larson stated he has a difficult time accepting the rationale for two separate lanes, one for traffic traveling north, the other for traffic traveling east. Although one is planned for the future, at this time there is no intersection on the north side, He indicated, if reducing the intersection to three lanes significantly reduces the cost of the project, it may be worth while. . He pointed out the amount of traffic generated by the proposed intersection on the north side is not known and the only problem he can see at this point is someone wanting to travel to the north having to wait for a right-hand-turn in front of them. Mr. Brown agreed that the through traffic lane will not be useful for the next few years until the intersection to the north is built, Although heavier traffic patterns through this intersection will not occur until the interchange at Highway 10 is built and the TCAAP project moves forward, it may be worth while to build it up now. Mayor Probst asked if Ramsey County is in agreement with the City regarding its shared cost participation, Mr. Fritsinger indicated that, at this time, there is not a written agreement, only a verbal assurance ofthe County's understanding of their cost participation, The County has been consistent all along on the amount they will reimburse the City according to the design of a certain width road and there has been no deviation from this agreement. Mr. Fritsinger added, although Staff does not have a lot of concern with this issue, Attorney Filla has indicated he ......". would prefer the agreement be solidified, Mayor Probst indicated that he would also want in writing what will be covered and when the City can expect to be paid back. Mr. Fritsinger stated the plan is that the City will fund the project and will be reimbursed when the County receives its turn-back from the State, Mayor Probst asked if there will be time to have this agreement drawn up before the contract is awarded. Mr. Fritsinger indicated there will be. Mayor Probst suggested, prior to taking action on Resolution #98-65, the following item on the . agenda, Resolution #98-63, should be presented. r<) f\ FT ARDEN HILLS CITY COUNCIL - NOVEMBER 9, 1998 U.'~"...--;.' 13 . E. Resolution #98-63, Receiving Preliminary Report in the Matter of the i999 Street Improvement Project, West Round Lake Road Mr. Post explained Staff had intended to discuss the CIty Engineer's Feasibility Report on this subject at the regular Council meeting of October 13,1998, However, this item was deleted from the meeting agenda at Staff's request in order to further analyze project issues/alternatives. At the October 19, 1998 Council Worksession, Staffwas directed to further refine the project cost estimates on both a divided highway and no median/third lane option. Mr. Post referred to the Staff memo dated November 5,1998 and stated the City's Engineer had prepared a full range of alternatives, items A through C2, each with varying degrees of build- out of a reconstructed road, Two alternatives emphasize the parkway nature of the road with a divided road with a median. Mr. Post pointed out that right-of-way acquisition ranges from 50,000 square-feet with Alternative A, to 75,000 square-feet with Alternatives Cl or C2, which adds up to as much as 40 feet of additional roadway, Cost for the project alternatives ranged from $1,2 million dollars to $2.8 million dollars. When the road was originally looked at by the previous engineer, the cost estimates were approximately $1.5 million dollars and the significant cost increase over this estimate was one reason to reconsider tlie project's alternatives. One consideration which came out of further review with the City Engineer is that the Gateway traffic study report suggests that a four lane road is not a requirement for future Gateway developments, Accordingly, it would appear that Alternative Cl could be dropped from . consideration if functionality were the only criterion, With Alternative C2 also based on an alternative four lane design, it could be dropped from consideration as welL Another issue brought up during the review is that the Feasibility Report identified several potential roadway enhancements for Phase II of the project including a bituminous traiL Staff urges Council to consider the addition of a six foot concrete sidewalk as a baseline of the Phase II project to link up with Phase I as several affected property owners have a high level of pedestrian/employee traffic, Winter snow plowing ofthis sidewalk would be a policy issue and/or maintenance cost item, The City Administrator and City Engineer met with West Round Lake Road property owners on October 29, 1998 to informally discuss proposed construction plans and gather input from the property owners, The strongest opinions from these property owners were incorporating a sidewalk into the design, a preference for a two lane, undivided road with a center turn lane rather than a divided road with a raised median and turn lanes, and incorporating street lighting into the design, ., The City Engineer has directed American Testing to conduct expanded soil boring tests along the proposed reconstruction path. Thus far, results from the tests are not available. At a November 2, 1998 Staff meeting, the City Engineer was directed to prepare two alternatives for Council consideration. One ofthe alternatives is an updated Alternative B with a two lane . divided road with a raised median, as revised by refined cost and funding estimates. The second would be a new Alternative D with a two lane undivided road with a center turn lane and a forty- four foot roadbed, DRt\.fT ARDEN HILLS CITY COUNCIL - NOVEMBER 9,1998 14 Mr. Post stated the Council is being requested to consider three alternatives with large . variations. Alternative A would essentially rebuild the existing two lane road with a curb and gutter at a cost of $1.2 million dollars. Alternative B would build a two lane divided road with a raised median and turn lanes at a cost of almost $2 million dollars. Alternative D would build a two lane, undivided road with a center turn lane at a cost of $1.5 million dollars, A central issue in Council's consideration of Alternative B is a cost/benefit discussion regarding the $428,375 incremental cost of Alternative B over Alternative D, Mr, Post advised the City Engineer recommends that Council opt for Alternative D, Staff concurs with this recommendation, Mr. Brown presented overhead slides of the three alternatives and gave a detailed description of each. With regard to the soil testing and cost differential, Mr, Brown stated Staff had directed him to review Alternative B to ensure, with the new soil information, the numbers are still accurate, The original Alternative B had a cost differential of approximately $400,000, Based on the soil information received last week, the soil is not bad enough to warrant removal. Sand and rock may need to be added to provide to required roadway, With this new information, the cost differential will be closer to $300,000. Mr, Brown stated, based on the public request, the sidewalk was added back into Alternative B and added to Alternative D, The cost of the sidewalk would be approximately $40,000, Mayor . Probst asked if the sidewalk alternative is less expensive than a bituminous trail. Mr. Brown explained that the bituminous trail would be approximately $10,000 less expensive. However, the residents had expressed a preference for a sidewalk due to aesthetic issues. Mr. Brown stated, with regard to the road geometry of Alternative D, there are 14 foot lanes going north and south with a 16 foot center lane. The center lane could be 14 feet however, a 16 foot center lane will allow for large truck turning and Staff believes the extra two feet would be appropriate. In addition to the road improvements, a trunk water main and storm sewer will be constructed. Mr. Brown indicated that the project will be built in two, possibly three phases, working east to west to provide the most continuous access for the businesses along the road. Having three phases will allow the work zone and traffic to be spread apart for safety purposes. Mayor Probst asked what the lane width is for Alternative B, Mr. Brown explained the lane width is 16 feet with 13 feet of black top and one and one-half foot of gutter. Although it is considered adequate, Staff proposes that the width may be adjusted since it is on the tight side for truck traffic. Proposed with this alternative is a 18 foot center median. Mayor Probst indicated that the reason he asked the question is he is having a difficult time understanding the cost difference between Alternatives Band D, Mr. Brown explained that two items went up in the cost estimate, the common excavation of the hill with the five-foot raise in . elevation, and the retaining waIL With Alternative B there is more overall pavement at the intersections because of the wider width, Although the base of the road would be excavated, the final blacktop number is a little under Alternative D. For Alternative D the blacktop is estimated at 1500 tons per course and 1300 tons per course for Alternative B. There is some savings on the ARDEN HILLS CITY COUNCIL - NOVEMBER 9, 1998 DI~(i~FT 15 . amount of blacktop, however, the sod will not be much cheaper. Although there is an 18 foot median, there will only be approximately 10 to 12 feet which will require work. Mayor Probst asked if the right-of-way allowance is being adjusted. Mr. Brown explained that Alternative D assumed the additional footage would be taken in a permanent easement rather than acquisition. The right-of-way would be 7-feet east of the proposed curb and would house the utilities and water hydrants. In the case of Alternative B, everything moves over five feet and the City may want to purchase a minimum strip of five to six feet for an easement option. Mayor Probst stated he still finds it difficult to accept the cost difference, He indicated that he will lobby the Council for the boulevard design. Although it is more expensive, when considering the livable communities issue of trying to change the scale ofthe community and the speed of traffic, a divided roadway makes more sense, Additionally, the ability to attract higher- end users to the office site will be affected by the character of the roadway. Councilmember Malone stated that, although he would agree with Mayor Probst's suggestion, the City cannot afford the cost of Alternative B. He pointed out the entire General Fund PMP budget is being spent and the Storm Water Fund is substantially higher than previously estimated $80,000. Alternative D is already breaking the bank and, although a median would be aesthetically preferable, the City cannot afford it. He suggested there may be ways to make Alternative D more attractive, . Mr, Brown pointed out an issue to consider with a median with turn lanes is the turn lanes in Alternative Bare 60 feet long, tapering back to the full median, This will allow one truck or three cars in the turn lane and brings up the issue of blocking the through lane when the turn lane is full. The benefit of a center turn lane is it allows for better traffic stacking. Councilmember Aplikowski stated she has in the past and she still disagrees with the median idea, She indicated that the businesses along the road have specifically stated that a median down the center of the road will make it difficult to operate their vehicles, The area will not become residential and, even if a high-end office building goes in at the end of the road, the majority of the commercial businesses should determine what type of roadway should be built. She stated she would prefer Alternative D, especially ifit could be made a little wider. Councilmember Larson stated he would also prefer Alternative D, He indicated that he has been swayed somewhat by the cost and feels there are ways to make the road more attractive by investing in landscaping. The extra cost for the median is too high and will not provide enough of a benefit. .....,.. Councilmember Larson asked if the sidewalk will continue all the way to Gateway Boulevard, Mr. Brown stated it will. Councilmember Larson asked what provisions will be made for foot traffic once on Gateway Boulevard. Mr. Fritsinger explained, when looking at the remainder of the development south of Gateway Boulevard, the intent is to begin negotiations with the Railroad for acquisition of the railroad right-of-way. With the acquisition of this right-of-way a . trail could be extended along Gateway Boulevard and meet with the trail which comes out of the cul-de-sac. Eventually the trail could be run across the railroad bridge into New Brighton, Councilmember Larson asked how the trail would serve the two buildings on the north side of Gateway Boulevard, Mr. Fritsinger stated, at this point, it would not serve the two buildings, pedestrian traffic would have to cross to the south side. ARDEN HILLS CITY COUNCIL - NOVEMBER 9, 1998 DRi~FT 16 Councilmember Larson asked, comparing Alternatives B and D, why there is such 'a difference in . the storm water utilities and assessments, Mr. Post explained that, regarding the assessment, in the current feasibility study the assessment policy states the rate is 70% of the cost of construction, the previous study assumed an assessment rate of 100%, Based on this, Alternative D is in agreement with the assessment policy, Councilmember Larson asked for confirmation that, during the funding analysis, there was an assumption that more money would come out of the Storm Water Utility fund for Alternative D than for B, Mr. Post stated that this is correct. Councilmember Malone stated the absolute dollars should match but they don't. The assessments are down $50,000 and the Storm Water Utility fund is up $100,000, Mr. Brown stated the assessment numbers went down because of the 70% rate as opposed to the 100% rate, which meant the assessment contribution went down. Mr. Post pointed out the cost for the storm water improvement stays the same, the assessment contribution is all that changes, Councilmember Larson stated it is still not clear why there is such a large difference in cost in the storm water utility between Alternatives Band D. Mayor Probst reiterated that he would still prefer Altemative B. He stated the appearance of the roadway will make a difference in terms of how future projects are handled. He feels it is also . important to consider water quality and maintenance cost since, with more pavement, there will be an increasing amount of snow needing to be removed, He expressed his frustration that the Council has not been presented with comprehensive comparisons to look at side-by-side. Although Alternative B will be more expensive than Alternative D, the Council is not seeing a fair representation, He made a final plea for the Council to consider Alternative B over Alternative D. Mayor Probst suggested, when considering the action to be taken on the back half of the roadway, if the Council chooses an option that does not include a median, it would be difficult to understand why the City should spend the cost for a median in Phase I, then go to a non-median condition for the remainder of the road. Mr, Brown stated the median is necessary for the approach to the signal. With the extra width for the double left turn lane, it would become a large expanse which would be difficult to navigate, similar to the approach to the Highway 96 and Lexington Avenue intersection, He indicated that, although the median could be stopped at the first access, he would recommend it remain as suggested, Mayor Probst asked, since a sidewalk will be added along the roadway, why would a trail be constructed behind the buildings. Mr. Fritsinger indicated that they serve two different purposes. The trail behind the buildings is more for pedestrian and bicycle traffic, while the sidewalk is for more for transit movement. Staff did discuss other options and two issues were considered, One is the elevation change from the Round Lake trail to the businesses, Additional . improvements would need to be made between the trail and the businesses in order to get people up to the businesses, The second issue is safety, Foot traffic to and from the businesses often occurs during the dark and the lack oflighting fixtures is problematic. r'~ -~)'\ "'" T :"'l'),._, )'\ r iL) 3"~ ~- "\ ARDEN HILLS CITY COUNCIL - NOVEMBER 9,1998 17 . Mr. Fritsinger noted that, with regard to the consideration of a median in the road, one main purpose for the median was for aesthetic issues. When looking at the buildings, it was felt a median would provide a more appealing focus for people, He stated he is not clear on the purpose of the median in the new area of Gateway Boulevard as opposed to a median in front of the older buildings which are more industrial looking. Mayor Probst stated he had anticipated an opportunity to look at the landscape plans to compare landscaping of the median and the boulevard, He noted a very different atmosphere is created on the street with Alternative D having such a large amount of asphalt. Mr. Fritsinger stated, although he would agree with this statement, there is no value added by constructing a median only in the area of the newer buildings. Councilmember Aplikowski stated she still does not support the idea of a median. She indicated when considering beautification, the businesses themselves have done a fair amount of landscaping and the City should not have to get into any more costs for this area, She feels, when it comes to the functionality of the road, it would be better to not have a median and, for aesthetic purposes, landscaping could be added along the edges. Mr. Fritsinger added, if it weren't for the cost, he would support a median, but the funds are already stretched to capacity. There are other needs the Council will need to address for future funds and money may need to be spent in other areas within the community. . Mayor Probst suggested, if this is primarily a financial discussion, action may be deferred on this Resolution until the City's financial issues can be fully worked out. Councilmember Keirn expressed her concern that, when looking at the financial picture, it is not clear to her if the City is building for today or for tomorrow. She is concerned that the Council may not be thinking ahead to the future of the project due to financial issues, Councilmember Aplikowski pointed out that, even when considering building for the future, the roadway will continue to be commercial and it needs to be functional from this standpoint. If, for some reason the uses of the roadway change, it could be tom up and a median added ifit is found to be needed. Councilmember Keirn pointed out, since the Council has not been provided a comprehensive comparison of the alternatives, it is difficult to make a discussion, Councilmember Larson stated he doesn't know the details of the bonding issues, however, even if more money were available, it would not affect his viewpoint. He indicated that there are other areas within the City where he would prefer money be spent for boulevards benefiting the neighborhoods rather than an industrial park. MOTION: Councilmember Larson moved and Councilmember Malone seconded a motion to adopt Resolution #98-63, Receiving the Preliminary Report in the Matter of the . 1999 Street Improvement Project, West Round Lake Road and recommend to the City Engineer the Council's selection of Alternative D for the West Round Lake Phase II project and schedule a Public Hearing on December 14, 1998 for this improvement. """","", ,- T o ',' }~,4 :/ \ p L"" \J-,f" ARDEN HILLS CITY COUNCIL - NOVEMBER 9,1998 18 Mayor Probst spoke in opposition to the motion, He expressed his belief that it is a mistake for . the City to change the direction of where the project was going and is concerned that there has not been adequate accounting of the actual costs for the two alternatives and how funding will be dealt with, For these reasons he will yote against the motion. The motion carried (3-2, Mayor Probst and Councilmember Keirn opposed). Mayor Probst stated the Council must make a decision on Resolution #98-65. He indicated that, considering the action taken on Resolution #98-63, it does not make sense to construct a median through this section of the project. If the issue is cost, it may be worth pointing out that there will need to be a curb cut in the median to serve the property on the corner. Councilmember Malone asked if the median is to be concrete or landscaped, Mr. Brown indicated it could be handled either way, Councilmember Larson asked what the cost difference would be if the through lane were dropped and intersection included two left-turn lanes and one lane for through traffic and right turns, Mr. Brown stated the savings would be $4.00 per square foot for approximately 5,000 square feet ofroadway, or a total savings of approximately $20,000 to $25,000, MOTION: Councilmember Aplikowski moved and Councilmember Malone seconded a motion to adopt Resolution #98-65, approving Plans and Specifications and authorizing Staff to advertise for bids for the improvement of West Round Lake . Road including the West Round Lake RoadlHighway 96 intersection. Mayor Probst stated he will also vote against this motion due to his conflict with the median. Councilmember Larson asked for confirmation that the median will run from the intersection to the start of the street section to the south, Mr. Fritsinger stated that this is the plan with the exception of the curb cut to serve the property on the comer. Councilmember Larson asked if the median will be concrete, Mr. Brown stated the median could be landscaped with the exception of the narrow portions, The motion carried (4-1, Mayor Probst opposed), F. League of Minnesota Cities (LMC), 1999 Legislative Priorities and Policies Mr. Fritsinger stated the City Council is asked to consider the identification of priorities for the ,'"-",,," LMC that will be used as part of the next State legislative session. Staff looked at the action taken by the Council regarding the AMM policies for comparison however, the two agencies have different goals, With this in mind, Staff has determined the priorities for LMC which closely matched those previously chosen by the Council for the AMM, Item FF-1, State-Local Fiscal Relations, is similar to the Levy Limit priority. Item FF-5, Sales Tax on Local Government Purchases is similar to the Sales Tax priority. Item LE-15, Adequate . Funding for Transportation is similar to the Transportation Fund component. Mayor Probst asked for the priority ranking of the Council's determinations for the AMM. Mr. Fritsinger stated the top five were: Dr',;'/ CT ARDEN HILLS CITY COUNCIL - NOVEMBER 9, 1998 '-~"\-",, i'4Li 19 . l. Levy Limits 2, Sales Tax 3. Transportation Funding 4. Metropolitan Governments 5. Revenue Diversification Mr. Fritsinger pointed out the LMC does not deal with metropolitan government issues so priority number four will not apply to this issue, When looking for a comparison, item SD-1, Redesigning and Reinventing Government discusses the philosophy of how governments do business. Mr. Fritsinger pointed out an issue not previously discussed is item FF -7, Payments for Services to Tax-Exempt Property. He suggested the Council may want to consider this item. Councilmember Malone stated the list of items he felt were important were FF-7, LE-17, Tumbacks of County and State Roads, LE-25, Platting Law Recodification, SD-2, Unfunded Mandates, and at the item listed at the bottom of the form, Personnel, Pensions, and Labor Reviews, Mayor Probst stated his interest would be to compare the list from AMM to the list from LMC and determine the overlaps. He suggested that the items of interest which overlap may receive more attention, . Councilmember Larson indicated, as he went through the list, he came up with essentially the same list as Mr, Fritsinger. He stated an additional item he identified as a priority is item FF-7. Item FF-14, Capital Improvement Fees, also appeared attractive, Councilmember Aplikowski stated she agrees with the priority of item FF-7. She indicated her next pick was a toss up between items FF-5 and FF-l. Her third priority would be anything dealing with transportation such as item LE-15, Other items she fell were important are SD-l and Electric Deregulation, She noted she is not sure that the Election Deregulation affects Arden Hills. Councilmember Malone indicated that it may. Mayor Probst suggested the following items be submitted to the LMC in rank order: l. FF-7, Payments for Services to Tax-Exempt Property 2, FF-5, Sales Tax on Local Government Purchases 3, LE-15, Adequate Funding for Transportation 4. LE-17, Tumbacks of County and State Roads 5. SD-1, Redesigning and Reinventing Government Councilmember Larson stated he supports the Mayor's suggestion and pointed out, some of the items include many thoughts under one heading, . ADMINISTRATOR COMMENTS Mr. Fritsinger updated the Council regarding the purchase of a new copier. At a previous meeting, the Council directed Staffto look further into this issue as the cost was found to be higher than anticipated, Mr. Post worked closely with the two companies identified as possible ;.~ ......1"l ARDEN HILLS CITY COUNCIL - NOVEMBER 9, 1998 '. :!-A .~ 20 suppliers and, as a result, there has been a reduction in the purchase price, the leasing rate, and . the per copy maintenance fee. Mr. Fritsinger stated Staff would like to move forward with the lease of the Xerox copier. The overall cost of this option was brought down by $4,000, from $25,000 to $21,000, Although Staff would prefer to purchase the copier, they feel comfortable with leasing it for the time being, Mayor Probst asked how long the lease will be. Mr. Fritsinger stated the lease will be for three years, Mr. Fritsinger stated he will be meeting with Bethel College on November 10, 1998 to discuss the potential development of the park area, COUNCn, COMMRNTS Councilmember Malone noted the Planning Commission has suggested renaming TCAAP and one new name which was suggested is Marsden Preserve, Councilmember Aplikowski stated she discovered her home is the only one within Arden Hills which failed the water test. She indicated that she would like to schedule are-test. Councilmember Aplikowski asked ifit would be possible to install lighting at the entrance to the Council Chambers, Mr. Fritsinger stated this issue has been discussed by others and, because the . entire roadway is very dark, lights would be beneficial if added all along it. Mayor Probst pointed out that some of the other businesses have lighted signs which help. Mr. Fritsinger indicated there has been a public request to install a lighted sign at the entrance of the driveway. ADJOURN MOTION: Councilmember Aplikowski moved and Councilmember Malone seconded a motion to adjourn the meeting at 11 :05 p,m, The motion carried unanimously (5- 0). Dennis Probst Brian Fritsinger .' Mayor City Administrator NOTTeR OF MRRTTNGS The next regular City Council meeting will be held Monday, November 30, 1998 at 7:30 p,m. at the Arden Hills Council Chambers. . DRAFT MINUTES . CITY OF ARDEN HILLS, MINNESOTA WORKSESSION MONDAY, NOVEMBER 16, 1998 4:45 P.M. - CITY HALL, 4364 WEST ROUND LAKE ROAD CALL TO ORDER Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the City Council Worksession at 4:47 p.m, Present were Councilmembers Beverly Aplikowski, Susan Keirn, Paul Malone, and Gregg Larson; City Administrator, Brian Fritsinger; Assistant to the City Administrator, Kevin Ringwald; Public Works Director, Dwayne Stafford; City Accountant, Terrance Post; and Administrative Secretary, Sheila Stowell. DlSClfSSION ITEMS a. North Metro T-35W Corridor Coalition lfpdate Mayor Probst introduced Joseph Strauss, Administrator for the I-35W Conidor Coalition, who presented an update on the goals and activities of the Coalition, After Mr. Strauss's presentation, Mayor Probst commented on the significant contributions to the . Coalition of City Administrator Fritsinger and Assistant to the City Administrator Ringwald. Mr, Fritsinger spoke of the degree of cooperation achieved among the seven participating communities. Mr. Strauss's highlights ofthe coalition's work to-date included the GIS, transportation studies, and uniqueness of the coalition and it's respect within the State of Minnesota, Councilmember Larson requested an overview of the Coalition's overall budget sources and staffing; and Councilmember Larson asked for a more detailed explanation of the proposed "Code of Conduct" for business retention related to competition between cities, Mr, Strauss, Mr. Ringwald and Mayor Probst addressed these issues, b. Truth In Taxation (TNT) Preview City Accountant Post previewed some ofthe preliminary TNT presentation materials, and requested feedback from the Council on the information included, It was the consensus of the Council that the presentation had been sufficiently streamlined by staff over the last few years, that it provided sufficient information to inform the public of the City's budget. Councilmembers suggested staff may wish to incorporate the City's Philosophy Statement as adopted at the 1998 Retreat into the presentation; and highlight three or four of the major issues that drive the annual budget. . Mr. Post advised Councilmembers that a full packet would be available at the November 30, 1998 Council meeting for Council review prior to the Truth in Taxation Hearing, ___n__n_______ ----- DRAFT ARDEN HILLS CITY COllNCTL WORKSESSTON - NOVEMBER 16 199R 2 . e. Community Development Director Position/Or~anizational Update Mr, Fritsinger provided background information and various options available to the City related to filling the vacant Community Development Director position, and how these options affected the rest of the organization. Mr. Fritsinger reviewed previous Council direction from the 1998 City CounciV Department Head Retreat, for staff to evaluate the organizational framework and consider adding additional support staffto assist with current and projected workload. The City Council, at its April 20, 1998 W orksession, further discussed the reorganization of City staff. This discussion included the duties of existing staff members and the creation of new positions. The City Council had identified that it was supportive of reorganization and creation ofthe following positions: . Assistant to the City Administrator . Associate Planner . Half-time Building Official . Support Clerk/Secretary As a result of those discussions, the City Council identified several immediate needs and agreed . to several organizational changes. These changes were primarily driven by the establishment of TCAAP as a high priority goal for the next two years, existing staff workload, and the desire to better utilize the skills of existing staff. Specifically, the City created an Assistant to City Administrator position (Kevin Ringwald) and an Associate Planner position (Nancy Randall). Changes were made to all Department Head position descriptions, including the elimination of the Parks & Recreation Director position, by merging this position with the Community Development Director position, The half-time Building Official and Support Clerk/Secretary positions were not officially created, nor was there a determination on how or when these needs would be resolved, The recent resignation of Cindy Walsh as Community Development Director (CDD) now requires the City to further evaluate the duties of this position and the resulting impacts on the organizational structure, The City still has current staffing needs in the areas previously identified and depending on how the City Council wishes to proceed with the eDD position, it presents an opportunity to further strengthen the organizational structure. Mr. Fritsinger addressed the current responsibilities of the CDD position, the time spent on the various responsibilities, and how those responsibilities relate to the City Council's goals and community expectations, Mr. Fritsinger summarized the various options being considered for the position, their impacts on the remainder of the staff and its organization, and requested Council direction in how to . proceed. . DRAFT ARDEN HILLS CITY COUNCIL WORK SESSION - NOVEMBER 16 1998 3 . The six options, in no specific order, which Mr. Fritsinger summarized were: . Hire a full-time Parks & Recreation Director staff position, . Hire a part-time Parks Development/Planner staff position. . Hire a full-time Parks Development/Planner staff position. . Create a joint parks department with a neighboring community. . A parks consultant could be hired to undertake all parks development activities. . Should any ofthe above options be selected, the existing Department Heads/City Administrator would need to pick up supervision responsibilities in the area of community development. This could include ajoint maintenance department being created between Public Works and Parks. Several members of the Parks and Recreation Commission were present and provided input to the CounciL After substantial discussion, staff was directed to investigate the costs and ramifications of the six options identified above and report back to the City Council at the December Worksession with its findings, including other organizational changes which may be appropriate for Council consideration. The City Council also directed staff to have the Parks Commission review the . full-time Parks and Recreation Director staff position, full-time Parks Development/Planner staff position, and the joint parks department options and make a recommendation at the Commission's December 1, 1998 meeting. Councilmember Keirn left the meeting at 6:35 p.m, c. Maintenance Facility Discussion The City Council had previously directed staff to place this item on the Worksession for discussion. The Council and committee members had previously received copies ofthe reports produced in 1991/92 related to the facility needs, Mr. Fritsinger asked for Council direction as to pursuing discussion on this facility now, or waiting until the 1999 Retreat, as originally planned. It was the consensus of Councilmembers that there was no immediate need for creation of a task force to study construction of a new facility, but review of various available options be addressed at the 1999 Retreat. Discussion items included funding for a facility; participation in a joint facility with Ramsey County and the Minnesota National Guard; . . -, DRAFT ARDEN HILLS CITYCOHNClI, WORK SESSION - NOVEMBER 16 199& 4 . d. Town Hall Meeting, Preliminary Plannine Mr. Fritsinger asked Council for direction on some of the activities that need to be put together for the 1999 Town Hall meeting. It was the consensus of the Council that the times and format be similar to last year, with main discussion topics being the completion of the Comprehensive Plan update; redevelopment of Tony Schmidt Park by Ramsey County; potential park facility with Bethel College; a brief update on the status of City Hall construction; and incorporation ofthe City's Philosophy Statement in the advertising and promotional materials, Staff was directed to invite the agencies and civic organizations as in past years, and also the Minnesota National Guard, MISCRI.I.ANROUS ITEMS Bethel Park Development Mr. Fritsinger advised Councilmembers that he and Mr, Ringwald had met with Bethel College representatives again to view the draft proposal regarding the proposed joint park development. Mr. Fritsinger asked for the Council's preference in the process to follow in reviewing the proposal, once it is received by staff. It was the consensus of Council members that they and the Parks and Recreation Commission . receive a preliminary copy for review prior to action at a Council meeting, The Parks and Recreation Commission can then make a recommendation to the Council, and the Council can look at costs and other related ramifications, If the Council should then decide to proceed with the project, the Parks and Recreation Commission would hold public meetings for citizen review prior to final Council action, Mr, Fritsinger advised Councilmembers that a preliminary plan should be ready for review, and available for Parks and Recreation Commission review by December 1, 1998; with formal action on the feasibility of the park to be considered at the December 7, 1998 Council meeting, Winter Trail Plowine Mr. Fritsinger presented a map as developed by Mr. Stafford and Mr. Winkel, highlighting trail areas that could be plowed, and those problem areas experienced last winter by the maintenance department due to topography, Discussion also included the manpower and equipment necessary to accommodate plowing, AD.JOURN Mayor Probst left the meeting at approximately 7:40 p,m" and Acting Mayor Paul Malone adjourned the meeting at 7:42 p,m. . . . . CITY OF ARDEN HILLS MEMORANDUM DATE: November 30,1998 TO: Mayor and City Council . FROM: Kevin Ringwald, Assistant to the City Administrator k SUBJECT: Resolution #98-70, Easement Vacation - Planning Case 98-17 Request The applicant (John McClung) is requesting that the City Council approve Resolution #98-70, which would vacate a part of a drainage and utility easement on Outlot A of McClung First Addition (Exhibit A). Backl!round The Property Owner (John McClung) requested, as part of Planning Case 98-17, to vacate a portion ofthe Drainage and Utility Easement, as described in Exhibit A, which encumbers this property. The Planning Commission at its July 1, 1998, regular meeting conducted a public . hearing on the matter and recommended approval of said vacation to facilitate development on said property, The City Council at its August 31,1998, regular meeting approved said vacation to facilitate development on said property, Recommendation The Staff recommends that the City Council adopt Resolution #98-70, vacating a part of the drainage and utility easement described on Exhibit A, . . , - I {1./ . EXHIBIT A " STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF ARDEN HILLS RESOLUTION #98-70 RESOLUTION VACATING A PORTION OF A DRAINAGE AND UTILITY EASEMENT IN McCLUNG FIRST ADDITION WHEREAS, the Property Owner (John McClung) of Outlot A of McClung First Addition has subdivided this parcel as part of Planning Case 98-17; and WHEREAS, the Developer has requested, as part of Planning Case 98-17, to vacate a portion of the Drainage and Utility Easement, as described in Exhibit 1, which encumbers this property; and WHEREAS, the petition to vacate said easement was made by the Developer and the City has caused a notice of public hearing to be published in the City's official newspaper (June 17, 1998) and the City has notified the affected property owner at least ten (10) days prior to the public hearing; and . WHEREAS, the Plarming Commission at its July I, 1998, regular meeting conducted a public hearing on the matter and recommended approval of said vacation to facilitate development on said property; and WHEREAS, the City Council at its August 31, 1998, regular meeting approved said vacation to facilitate development on said property; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota hereby agrees to the vacation of that part of the drainage and utility easement described on Exhibit L PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 30TH DAY OF NOVEMBER, 1998. DENNIS PROBST, MAYOR ATTEST: BRIAN FRITS INGER, CITY ADMINISTRATOR . ------------ w---- . - EXHIBIT I That part of the drainage and utility easement as dedicated on Outlot A, McClung First Addition, . Ramsey County, Minnesota, described as commencing at the southwest comer of Lot I, Block 2, said McClung First Addition, thence on an assumed bearing of North along the east line of said Outlot A, 24.48 feet to the point of beginning of the easement to be described; thence North 82 degrees 45 minutes 39 seconds West 22.77 feet; thence North 48 degrees 10 minutes 47 seconds West 30.07 feet; thence East 45,00 feet to said line of Outlot A; thence South 22.92 feet to the point of beginning. . . . < . CITY OF ARDEN HILLS . MEMORANDUM DATE: November 30,1998 TO: Mayor and City Council FROM: Kevin Ringwald, Assistant to the City Administrator SUBJECT: Case #98-17, Minor Subdivision - Extension of Approval John McClun2, 4236 Snellin2 Avenue Reauest The applicant is requesting that the approval granted by the City Council in Planning Case 98-17 be extended an additional 60 days to allow sufficient time to record the easement vacation and the necessary deeds (Exhibit A). Backl!round The Planning Commission at its July I, 1998, regular meeting recommended approval of this Planning Case with several conditions, The City Council at its August 31, 1998, regular meeting approved the request with the following conditions: . L Payment of the appropriate park dedication fee, 2, Provision of calculations, in a form acceptable to the City Engineer, determining the appropriate size of the replacement area for the easement area which is to be vacated. 3, Provision of drainage and utility easement in a form acceptable to the City Attorney. 4, Informing the buyer(s) of Parcel A and B, by the applicant, of the restrictions imposed by the drainage easement in potential building expansion or deck construction. 5, Recording the subdivision in the form of a Registered Land Survey. 6, Provision of the necessary drainage and utility easements along the property lines, as required by the City Code, in a form acceptable for filing with Ramsey County, 7, Payment of the park dedication fee shall occur prior to recording of the minor subdivision, 8, The lowest floor elevation for Lots A and B shall be at an elevation no lower than 917.63. 9. Recording ofthe drainage and utility easement, in a form acceptable to the City Attorney, prior to the recording of the minor subdivision, 10, Provision ofponding such that the drainage and utility easement required for the pond on Lot B can be reduced to the existing utility and drainage easement and such work shall be completed before any building permits will be issued for Lots A, B, or C. The City Code (Subdivision Ordinance) in Section 22-4, (b), (4), states that; "If the final plat is approved by the City Council, the subdivider shall record it with the county recorder or registrar J of titles within sixty (60) days after the date of approval; or otherwise, the approval of the final plat shall be considered void ..,". Given that the City Council approved the final plat on Monday, . August 31,1998, then the final plat would have to been recorded by Friday, October 30,1998. ~ , The applicant has been working on revising the shape of the pond, per the conditions and . recording easements so that the pond is contained within a drainage and utility easement. The pond work has now been completed and the easements have been recorded. The property owner anticipates that the plat will be recorded within the next 60 days, Recommendation The Staff would recommend that the approval of Planning Case 98-17 be extended an additional 60 days (Friday, January 29,1999), subject to the conditions of approval as stated in the City Council's approval of Planning Case 98-17 on August 31, 1998, . . . .~ - , .. ~-r A t/~ . DATE: November II, 1998 TO: Arden Hills City Council, Kevin Ringwald FROM: John McClung SUBJECT: Planning Case # 98-17; Extension of time to record lot split. I request a sixty day extension of time starting with your November 23 meeting to record the lot split you approved for me on August 31,1998. After the council's approval, it took an unexpectedly long time to complete the drawings and process the paperwork needed in order to record the storm water drainage easement. The recording of this easement was required by the . city before the deeds creating the lot split would be approved for recording. This easement was recorded on November 10, 1998. We are scheduled to sign the deeds for the lot split at our attorney's office next week and hope to have the process completed soon. Thank you for your time and consideration. ,LiY/dd'(j John McClung RECEP Hf"T'1 .I"t.l., . NOV 1 2 1::198 lWi f)fAlUHI t1'll~ --~ z/~ ~. ......--. ~ BXHIBIT ~AH That part of the drainage and utility easement as dedicated on Outlot A, . McClung First Addition, Ramsey County, Minnesota, described as commencing at the southwest corner of Lot 1, Block 2, said McClung First Addition, thence on an assumed bearing of North along the east line of said Outlot A, 24.48 feet to the point of beginning of the easement to be described; thence North 82 degrees 45 minutes 39 seconds West 22.77 feet; thence North 48 degrees 10 minutes 47 seconds West 30.07 feet; thence East 45.00 feet to said east line of Outlet A; thence South 22.92 feet to the point of beginning. ~t::~a? ,! ji!-t' . RECEIVED NOV 1 2 1998 . 0'fY Of AK/Jf:tl milS , ' . . CITY OF ARDEN HILLS MEMORANDUM DATE: November 25, 1998 TO: Mayor and City Council FROM: Brian Fritsinger, City Administrat~ SUBJECT: 1999 Fee Scbedule Rackground The City Council has historically approved its annual fee schedule at the last meeting of the previous year, or the first meeting of the new year, Staff has reviewed the current fee schedule, and finds most fees to be appropriate. The City Council did discuss some of the changes to the fee schedule as part of the 1999 Budget discussions, The significant areas proposed to be increased for 1999 are as follows: . Planning and Zoning Applications . Water Meter/Spacer Charges . . Courtesy Benches The Building Inspector has requested a revised formula for the residentiallcommercial/industrial and industrial heating and mechanical permits, It is proposed to be based on percentage of bids, rather than by specific dollar amounts. In addition, the sprinkler head fee has been eliminated and replaced with a fire suppression permit and fee based on Uniform Building Code (U.B.C). fees. Recommendation Staff recommends the adoption of Resolution #98-71, establishing the fee schedule for 1999. BF/sls ~... . . , . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 98-71 A RESOLUTION ESTABLISHING THE FEE SCHEDULE FOR 1999 WHEREAS, Section 13-24 of the Arden Hills City Code provides that permit/license fees be established from time to time by Resolution adopted by the City Council; and WHEREAS, the Council has expressed a desire to review the fee schedule on a regular basis; and WHEREAS, staff has completed a formal review of all fees charged by the City, and would recommend that the majority of these fees remain the same for 1999; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills that the attached fee schedule be adopted: (See Attachment A) . BE IT FURTHER RESOLVED, that these fees shall become effective January I, 1999. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 30th DAY OF NOVEMBER, 1998. DENNIS PROBST, MAYOR ATTEST: BRIAN FRlTSINGER, CITY ADMINISTRATOR ....'.... . , CITY OF ARDEN HILLS 1999 FEE SCHEDULE . (includes sales tax where appropriate) I. ADMINISTRATIVE A. Dogs & Cats m Dog License (One year).....,.....................,..............,...................................., $ 10.00 Cat License (One year)......,....",....,.."".....,....,..."....,..,...."............,.............. 10.00 Duplicate or Lost Tag....",........."..,.,...",.....",..........,....,..,...................,....... 2.00 Boarding Fees: Dogs (Per Day),..,.......,.."........................,..........,..... 11.00 Cats (Per Day)",....",......"....,....,...............,....,.......... 11.00 Administrative Animal Handling Fee (Per Animal)...,..,................,............. 2,00 Disposal Fees: Dog,.".,."'.,....""'.,..,.,......"..,..,.."'..,.,...,.,......'".....',., 22.00 Cat.",.,.,...,..,...".,..".".....,..".....,.,.".........,.........,....',. 20.00 Impoundment: First Offense.....,.."..,...........,..",.....,..,."............."..,., 20,00 Second Offense. .....,........ ...........',.... ......."................ 40.00 Third Offense,..., ...........,...,..... ..........' ..,.., '......, ,........ 60,00 Residential Dog Kennel License (One year)......,..,...........................,........... 10,00 B. Meeting Minutes (annually) City Council Regular Meeting Minutes....,....,..,...,........,..,........,....,............. 64,00 Planning Commission Regular Meeting Minutes.............................,........... 51.00 . C. Meeting Agendas (annually) City Council Regular Meeting Agendas......,..,......,.................,..,................ 12.00 Planning Commission Regular Meeting Agendas..,.................,......,........... 6.00 D. Meeting Agenda Packets City Council Meeting"" ,.., ,...." ,.."....., ..,.... ,..., ,............. ,.." .... .........,. ........., V ARIES (per sheet/labor/postage) Planning Commission Meeting"...,..." ..,...'",...,.."..............',....,'.......',.."... V ARIES (per sheet/labor/postage) E. Miscellaneous Photocopies: Per Sheet (8-1/2 x II).............,......,........,....,......,..,....,....,.., .15 Duplex,......""....,..,..,..., ,.. ..,..".."..,.....,..... ........,..", ...... ,...'...., ,25 Legal (11 x 14)..,....,......................,..,..................,................ .30 ..,. ". Ledger (11 x 17)......,..,..,..........,........,.....,....,............,....,..... .30 Assessment Search",.", ,.."" ,......" ".' ,., "... ,. ,.." ,., .". ,.,..,. ,....... .'" "".. ,,'" ,. ,.., 10.00 . . Resolution No. 98-71 November 30,1998 11. LIQUOR/ALCOHOLIC BEVERAGES (Fees Paid Annually) A. l.iquor On-Sale 1,999 square feet or less.............,..........,............................,..,...........,....... $3,300.00 2,000 to 2,000 SF...............,..............,..................................,.................... 4,400.00 3,000 to 3,999 SF.........,..,......,..",......,.."........"............,......."..,............,... 5,500.00 4,000 SF or more".....,.............,.......",........,..,...,.........................,..........., 6,600.00 B. Sunday On-Sale..,. '" ,......".. ,..... .....', ".. ,. ,... ,........" ",.., ".... .... ... ,.. ",.. ,. ,.. ,... 200.00 C. Off-Sale,..,..,. ,. ,.., ,.... ,. .... '" "..... ,.. ,. ,.. ,. ..,." ,.. ,.... ,. ,.... ,..,. ,. "... "., ,.,." ...." ,....' 200.00 D. Club Fee. .'"... ". ,. ".." ,...... .'"." ,.. ,.',.." ..... ...., "... ".. ,.,... ,. .....' ,., ... ,., "... ,.....', 300.00 E. Investigation Fee...., ,..", ,........,...........,.,... ..,..,...... ,..... ,...,...',.... ......" ,...... 150.00 F. Malt Beverages On-Sale,.... ,... ..,..,.,..... ".. ". ,... ,. ,.... .,.... ".. ,. ..... ...', ,.. ,..".. ,...... ,....,."".,. ,. ,.. ,.. 120.00 Off-Sale. ,.. ,. ..... "..,..... .."...", ..... ....' ".. " ".., ,..... .,. ,.,....' "..,. ,....... .,.. ",. "." ,.. ,. 40,00 G. Wine On-Sale........,......,.. ". ,.... ,...........',. ,.... ,. ... ..,... ,..',." ,...... ...'.' ". ,.' ....., *2,000,00 *or half of On-Sale License Fee (whichever is less) H. Strong Beer,..... ".. ". ,..... ,.'.." "....... ,....... .,. ,...... ,.. ,. ,.......... "....,.,.,...... ,..... *No Charge *as part of On-Sale Wine License III. PLANNING AND ZONING . A. Prelimin ary PiaL..........,..........,............ ....' ,.......", ,.... ........"..' ,.., ,....... ,.. * 250,00 *$25.00 per lot + consulting fees B. Final PiaL..,.........."...."........,..,....,...",...,....,............,......."....,.....",....... * *Included in Preliminary Plat + consulting fees C. 1.01 Split/Minor Su hdivision ,.......... ...... ,.... ,.... ,.. ,.. ....................,...... ,.. ,.. * 175.00 * + consulting fees D. Rezonine/Comprehensive Plan A mend menL.", ,..,.,...., ,.....,..", ,.......,.. * 250.00 * + consulting fees E. Variance." ,.. ,. ..... .',.." ,'.. ,., ",." ,.... .."" "..,. ,.." ,.... ...." ".. ,., "., ,. ,...., ,., ".,. ... ,. * 125,00 * + consulting fees F. Special Use Permit/Amended SUP......,.."...",....,...."...."....."........,...., 200.00 * + consulting fees G. Planned I J nil DevelopmenL.....,. ,...... .........,....., ..................", ,....., ...' ,.. 300.00 * + consulting fees H. Site Plan Review..... ...." ,....,...... ,.... ,...... ,..,.....,.....,...... ,.........."", ,..",..".. 225.00 * + consulting fees I. Vacation of Rasement... ..,.." ,..,. ,..,., ,..,.. ,...."..,. ,..""........., ,..,.."", ,.... ,..".. 125.00 * + consulting fees J. Apportion menl of Assessments, ,..,.., ,..., ...." ,..,....,.....", ,..,..,....'". ,.." ,.... 30,00 * + consulting fees . Resolution No. 98-71 November 30, 1998 . IV. MAPS AND ORDlNANCF.S A. Ordinances Zoning Ordinance..., ..,............, ...... ,......., .......... ,..,......,.....,...,...., ....... ,....., $ 26.63 Sign Ordinance".., ......... ,... ... ",... ".. ...',.. .,... ,....,.. ..,..... ... .',.. ..... ".., ,........ ,.. 10.65 Subdivision Ordinance... ,.. ",.. ,...,.." ... ..',.... ".....' ".... "... ,.....,., ,..,.. ",.. ,.,....' 10.65 Code of Ordinance. ,......, ,..,........" .................., ,.... ...,.. ....... .......,....' ............ 106.50 Comprehensive Plan.. ....." ..... ,....'.. ,........... ...... ........ ....' ,.......".......... ........ 42.60 B. Maps Zoning Map (11 x 17)..,..,...........................,..,..........,...............,..........,.... ,75 Zoning Map (17 x 35)..,..,...............,..,..........,....,...........,..,.................'..... 1.50 Street Map.". ". ".., ...... .,..".. ,...,.." ".. ...,.... ".., ,.. ",. ,. ".. ,. ... ...,..".. ".. ".......',... 2.00 Aerial Maps (blue line),....,......."...............,.."..."..............."......,............. 3.20 Aerial Maps (reproducible),....., ,........"...... ......,. ..,.., ,......., ,....... ................ 4,26 Half-section Maps",..,' ",. ....".., ,. ...." ,.. ,. ,... ,.. ",'.., ".. ,.....', ,.... ,., ,.. ,....',....,.... 4.50 Copies of As Builts,..........,.."...,............,....,...,...................,........"......,.... 4.50 V. UTJI JTY HOOK-UP CHARGF.S A. Water Permit Water Service Installation,......,..,.. ,..", ,..,.. ..,..... ,.......... ,..... ,..,.. .....,.... ........ 35,00 . Interior Plumbing (New Home)...........,..,..,..,.......,..,......".......,......"......... 5.00 Interior Plumbing (Existing Home),............,..,..,.......,....,....,.....,..,....,.....,.. 10.00 Water Shut Offi'Tum On ,..................,...........,...............,.......................,... 30.00 Curb Box and Service Lead: 1" Service connection on unsurfaced streeL.......,....................................... 150.00 Restoration of typical road mix streeL.......,..............................................., 60,00 Restoration of higher type streeL...........,...............................,...... Set by Engineer Larger than I" service connection,....,..,..,..............,........,............... Set by Engineer Plan Check Fee..,.............,....,........,............,............,..................,... Set by Inspector Re- Inspection" ",." ",..", ..., ,." """ ,.,., "., ,. .."" ,.. ,.. ,. ,.'"" ,. ,. ".... ,.. ,..", "....",.. ,. ... 20,00 STATE SURCHARGE.",...",.........".,......,.....,.......,.."..."..,..."""....,..."..,., .50 B. Water Meter/Spacer Char~es 1. Non-Radio Read Water Meter/Spacer Charges .....-.,.. Meter Size* Total DepositlTnstalled 3/4" Meter..." ,..,., ,...".. ,..', ,..",...,.. ....,.......",... ............."..'.............. 175,00 l"Meter.",..,..,..."",...,.,....,...""...,........,....,.,........".."..""...."....,.. 300,00 1-1/2" Meter...,...", ,...,...."" ,.... ..... ,.. ..,.......... ,........ ,..,..."", ,.....,...., 555,00 2" Meter.., '" ",.... ",."" ".",... ,.. ".. ,., ".....' ".." ".., ,..... "., ,." "".. ,. ...,..,. 730.00 *Iflarger than 2", call Public Works Director for Price Quote Spacer Charges (Fee required on all new meters).......,................. 7,00 . . . Resolution No. 98-71 November 30, 1998 2. Radio Read Water Meter/Spacer Char~es Meter Size* Total Depo~itlTn~talled 3/4" Meter......:.".."......"., "., ,.......,.",..... ..,.., ,..........., ,.. ". ".',..",..... $305.00 I" Meter.........................,..,..."...,.....".."...,....."..,.."..",...""..'.'..,.. 330,00 1-112" Meter........ .......... ,....... ............... ..,..,.... ......,......., .......,........ 335.00 2" Meter",.......... ".." ,.... ,........ ... ",.,." ,... .... ,..... "..', '. "., ",." ,..',. ,. "." 345.00 *Iflarger than 2", call Public Works Director for Price Quote Spacer Charges (Fee required on all new meters)..,...........,.......... 7.00 C. Sewer Permit New Connections, '........,.. ,...", ,..".... ...,......,..., ,.., ,........, ,.... ,.., ,.." ..,..... ,.."., 35.00 AlterationslRepairs (Minimum Fee)..,.... ....... ,.., ,.. ....... ,....'"..,.. ........ ,...", 35.00 Plan Check Fee....................,...........................".......,....,..........,.."..Set by Inspector Inspections,...............,.,...........,.."..,..........,.,.......,....,......,............".. Set by Inspector Re- Inspection... ,................ .',. ,. "... ...' ,.. ,. ,........ ,.,. ........'"......., ,...... "..... ..,., *V ARIES *(Consult City Building Inspector) S,A,C,..........",.""..",...",...,."."".,.........,..".,."."..,....".",.......'"".",.",...,.., * *(Included in Building Permit Fee) STATE SURCHARGE........"....,........,..,......",..",.......,...,..."....",....,.,... .50 . VI. UTILITY R A TF.S Oct. - Mar. Apr. - Sept. A. Water WINTER RATE SUMMER RATE All Users (per 1,000 gallons).......................$2,09.................,..,..,......$2,14,............. Senior and Disabled**....,............,............,.................No Minimum - Actual Usage Quarterly Minimums: Meter Size 3/4" or Smaller..., ..,.... ,... ...........".."....,...... ,..',.. ,...", ,..."" ,.."....',............' 21.95 I".............................................................................................................. 43.95 For meter sizes over 1 ", please call City Hall (633-5676) for the quarterly minimum rates of the larger meter sizes. B. Sanitary Sewer Ra1l: Commercial, Industrial, and Institutional (per 1,000 gallons),........,..,...., 2,79 Quarterly Residential. ......"......,.., ,.." ,..... ,.. ,..............,.."...".."..."" ,.......", 53.95 Quarterly Senior or Disabled** .."......."..,...,..,..,..,....,..'"..,...,....",.,.......... 26..95 .. ,,' ** To qualify for this rate, the head of household must be 65 or older or totally disabled, and there must be three or fewer residents in the dwelling, An affidavit must be filed with the City. . . Resolution No. 98-71 November 30,1998 . C. Surface Water Mauagement (SWM) Rate Residential.. '. .,... ,.' ".........'", ".. ,.,.." ..", ,.:., "....' ,., ,...,. ..'" ,.....,..., ....' ".. ...,..$ 3.98/Unit Townhouse...., .',.. ..,. ",.:... ....." ,.,., "... ,..." ",." .... ..,..,... ,.... ..,...' "... ,....'"....., 5.16/Unit Apartment. .... ...'"., ,. ..".." ,...'" "." .'""..',.., ,.,., ,.... "... ".,. ,.,.' "." "". ".. ,. .."", 32.50/ Acre Industrial/Commercial/Institutional.."........".".,....".....,.,..........,...,..",... 50,75/ Acre Residential Use.....,.. ........ ...................... ...... ......... ,.... ..,......... ,.... .......... ...11.94/ Acre Undeveloped Land, .....,.. ,... ,..,......."....', ,.... ..... ........." ,... ,...., ,.... ,..,.. .... ..,.. 5,97/ Acre VII. MJSCEI,T,ANEOUS/RETATJ. ACTIVITIES Boutique/Garage Sale,....,........"......,..,..,....,..................."..,.,....,.....,..........,..... No Charge Casual Roadside Stauds...,..,.........,.,...".....,....,....................,..",..."...........,..... No Charge Tent Permit." "., ,.,..' ,. "... ,., ..". '" .,.." ,... ,. ..." ,..,.. ,..... "... .... ,...." ,..., ,..,. ,.. .'"...., ". ,... 50.00 Sidewalk Sales" ,.. ,. ..'.. ". ,...".. ",.. ,. .',." ,..,. ,.", .'" ,. ,... .',..., ,.. ,. .,." ,.. ". ,.. ,.... ,.. ".... ,... 50.00 A musement Facilities..,..",..,.. ,..,.. .',... ". ,. ,.... .,.... ,... .,. .,.. .,. ,. ..... .',.,...., ,..... .... .,.... 100.00 Includes: Arcade, dance hall, movie theater, pool/billiard tables, bowling alleys, indoor tennis, skating facility, outdoor tennis, driving ranges, etc..... Bulk Fuel Stora~e,......, .......' ........ ,...",.."...",..", ,..,..............'" ,..,., ,..,................ 200.00 Wholesale - Liability Insurance Required Charitable Gamblin~" ".., ,.. .""", """ ,.,., .,." "." ,....", ,.,. ,.." ..." ,.,.. "." ,..,. ",.", ". 150,00 Investigation Fee Grocery . Per I ,000 SF or Fraction ThereoL.........,...,......,....................,......................... 20.00 Hotel/Motel Per Room,.", ,.. ,. ".,. "... ,.. ",.. ". "". ,. ,.... ...'" .,." ".. ,. .,....' ". ,. .,." .... ".. ,. ,...' "... .',.., ". 6,00 Courtesy Bench Non-Advertising..,.". ". "...... "."." ",. ,.,..,. ..'" ".." ,... ,..',... ,.. ,. ... ,.',. ,. .',.".. ,., ..', ",... 25.00/bench With Advertising.,.. ,. ",..". ,..... '" ".. ,. ".." .... "..', "., ,. ...,. ,.'", ,.... ,.,., ,.,." ".., ....', "....' 75 .OO/bench Massa~e Parlor/Sauna Per Facility.... ,.. ,..'..'" ,...", .....,.., ,..,.,....".... ...... ,.." ......".." ,.... ,.."...."..",.."....." 3,000,00 Personal Service License...... ...."".."".." ,..'" ,..", ,...", ,..,...., ,..,...,..,..", ,..,., ...'".. 100,00 Mechanical/Electronic Recreation Device Includes: Amusement devices, musical devices, amusement rides, bowling alleys, etc.... I Device,.." ,.."........... ,....,.. ............", ,.."...,....", ,....,...... ,.. ..'..',..,.,....".... ..,.." ,.., 50.00 2 - 4 Devices....,..",......"...,.."..........,..,..",..",..""..",..,..,,.."...,.,.....,..',..""........ 1 00.00 5 - 10 Devices.,..",......,....,..,.....,."..,....,..,..,.,..."....",........,.,.....,..,..,..',..""...",.... 275.00 ....".". II - 15 Devices......"......"..",...,..,.."",....,..",..".."....".....,...',.."..,."..",....,..."....., 605.00 16 and over." "..,......'"..." ,..,...,........,.., "..",..""..".......,....".."..,....."..,',......,..,' 900.00 Rental Equipment Includes: Motor vehicles, bicycles, trailers, and miscellaneous goods and equipment.. '.', ".", ,...", ".',..", ,..,., ,......, ,... ",." ,... "."" ,.,. .,.,.., ",." ... 75.00 . . Resolution No. 98-71 November 30,1998 Retail Sales Includes: Antique shops, beautylbarber shops, boat dealers, Christmas tree sales, dry cleaning, laundry, bakery, candy, meats, wholesale foods, caterers, motor vehicle sales, optometrist, mortuary, video sales/rentals, over-the-counter cigarette sales, vending machines (excluding cigarettes), and the selling ofretail goods or services not listed......,....,...,..........,...,.........,...................., $ 50.00 Retail Cigarette Sales,... ........ ,........ ,....... ..,. ,.. ,. ,...,.., ...... ,.. ....,... ,...,...".., ....', 200,00 Restaurants - Cafes. Coffee Houses, etc. Per 1,000 SF or Fraction ThereoL..............,...........................,.,...,............., 20,00 Restaurants - Drive-thru Fee....",.",.""...."..."..",..,.,......".",...."..,.,.."..,....."".".."..,.,........""...,.",."", 300.00 Service Stations Fee (Liability Insurance Required)......;.....,...,....,.............,......,....,.......,....,..... 100,00 VIII. SIGNS Initial Fee: Per Sign" .',.... "... "" ,. ".. ............",.... ". ,. ".." ,... ...'" "..., ,., ,. ,. ... ,..',." ,.... "., ,.." ",.. 50,00 State Surcharge (per permit).,......,..,......,...".."......,......,...".........,........".."...., ,50 . Annual Fee (Per Si~n): 100 SF or less............,................,...............,....,....,....,..,........".....,......."...."".. 20,00 101 - 400 SF................,.......,........."..,............,....,.....,....,..,.....,....,............,..'..' 24,00 400 SF and over,......"............"..,.."....."..",.."..",....""".."..,........,......"........... 25.00 Temporary... ..", ".", '" ,. ".." ,.., ,. ,.." ". ". ",. ,. ,.,. .....' "....." ,." ... ,.. .,. ",.. ,.,.., ,." ""... 50.00 State Surcharge.",.,..",....",.",...,.,...."..".,..."."...,."",...",.,.,...,..."..".",..".",..", .50 Impoundment: First Offense, ,..,. ,...,.,.............. ......" ,.... ....., ,..,...,.. .....,...... ..........."..,.,..', ,No ChargefW aming Second Offense....... ,.................. ,..,......,...., ,.., ,... ,.. ,..... ......, ..,.." ,.. ,........' ,....'",.. 20.00 Third Offense. ,. ,.." ,.... ,..... .',. ,. ".... "." ,... ,. ,.. ,.'", ""."" ,....' "." ,.'.' ",." ,.., ,. ,. ...""" 40.00 MISCEU .ANEOUS FEES/PERMITS Garbage/Rubbish Haulers"....., .....,....,...."..',..." .....,..,........",...,. ,..,....,.." ......." 75.00 Contractor's License.., ...." ,........."..,. ,........., ,.... ,..." ,.. ,..,....,. ,..,.....",.."..,.......... 30,00 IX. BUII.DlNG CONSTRUCTION Building Permit., ..". ,.,..,.. ......'"., ". '. ",.. ,. ..., ,..., ",...,., ".., ,...... "'" ,.." ,.", ,., ,.,.,... ,. * .-... *The fees are based upon Table LA of the 1997 U,B,C. and are to be determined by the City's Building Inspector. Plan Review Fee, ,......"....... ,...",..... ,........., ,..,....",.. ,....' ,.... ,..."..... ,......' ....'",." 65% of the Building Permit Fee for all commercial/industrial/institutional new . construction and remodeling permits Reinspection.. ,.."". ,..,.... ". ,. ....... .,. ,.,..... "" ". ,. ....' '" ,..',., ,.. ,. ,... .....'. ,....... ",..." ,. 20,00 Mobile Home Location Permit...............,..,....,...,..,....................................... 50,00 , Resolution No. 98-71 November 30, 1998 . Demolition, wrecking, relocating and moving buildings..........,....................., 50,00 (for all types of buildings, including mobile home relocation) ST ATE SURCHARGE."..",....:."..,."..""..."...,."".....".,.........',......,.,..""....,., .50 Fence Construction Base Fee.... ..... ,.....' ".,.. ",.....",.,.',..." ,.... ,. ,..... .... "" .',.,. "..,.....',. "..'. ".. ".", ...., ,.". $ 15,00 Plus Per 100 Feet............,....,..,............,...",......................"...........,............",..., 6.00 STATE SURCHARGE.........................,...",...,..,...................,....,.....,..,........... .50 Blacktop or Concrete Sidewalks, Parking Lots, Driveways Base Fee.. ,.. ,. ",., "., ".. ,. ,... ,. ....., ....'" ".", ",.. ,. "".., "...,.. ,.,. ,. "., ".,., ...... ""." ". "',' "., 18,00 Plus Per 1000 Feet.."....".....,...,......,......""....,..,......,...........,...,.....,....,....",....,..,.. 6.00 STATE SURCHARGE...,.....,...,.........,...........,.......,..........,.....................,......., .50 Plumbing Permit First Fixture.. ,.."......., ,....,.....,. ..... ,........,...." ,...., ....... ,..'" ,..' ,..,.. ,..... ..... .............. 15.00 Each Additional Fixture.....,.."" ,.....,...,..,..." ,..,..' ,...... ,....' ,..,....., ,.. ,.. ....., ,..... '..... 7.50 Minimum Fee..,..".......,.,..", ,...""...,..,...,..,...,...."",..."".......,......'..."..,.., "........ 25,00 STATE SURCHARGE.,..."".."",.."".....,.......,..""..."".....,..,....".......,....",..... ,50 Electrical Permit Minimum Fee....,...,..""",.""..""".,."".".,..",..."."".....,.."...,......'"",."....,',..,",. 22.00 . ST ATE SURCHARGE.........""....,......,....,......"..,.."..,......",.....,.......,.......,.... .50 Residential, Commercial, Industrial and Institutional Heating or Mechanical Permit Based upon value of mechanical contractor bid Residential." ,.."......' ,....,..",.., ,.."" ,.... ,.., ,.., ..'........".."............. ,........" 2% of total bid CommerciallIndustrial/InstitutionaL. ,....'..,.......,..."..............,.. ,....' * 1.5% of total bid * + $50.00 Minimum Fee"..,..,..".,.."",.."""..,.,..,.,......,."..,..,.......,......,....,....,.., 35.00 STATE SURCHARGE..",....""..",....."....,.."..., ".....,......""......,.., *,50 * Surcharge computation is based on the permit fee, Surcharge equals ,0005 of each permit fee, or $,50, whichever is greater. Fire Protection Permit The fees are based upon Table LA of the 1997 U,B.C. and are to be determined by the City's Building Inspector. ... H_'" M ,IUS ERSIS H E I LA ICOUNCILIRESOLU1i99FEES, WPD . . . CITY OF ARDEN HILLS . MEMORANDUM DATE: November 20, 1998 TO: Brian Fritsinger, City Administrator FROM: Dwayne Stafford, Public Works Director ~ SUBJECT: Lift Station #3 Contract Award Backerollnd The City of Arden Hills Public Works Department had identified eight (8) of its fourteen (14) sanitary sewer lift stations as candidates for upgrading. Most of these stations were installed in the early 1960's and are of the metal, prefab tank type where all pumps, controls, and accessories are mounted within the tank and buried from 20 to 30' below ground, The Public Works Department had budgeted $60,000 bi-annually for the upgrade ofthese stations to safer, simpler, submersible pump style stations, with the intent of continuing the upgrades until all stations have been upgraded, . lJpgradillr Rid Results At the October 13, 1998 City Council meeting, Council approved a request by the Public Works Director to seek bids for the upgrade of Lift Station #3, The City advertised and received seven (7) bids for the upgrade. Those bids were opened and tabulated on Friday, November 6, 1998, by the City Engineer and the Public Works Director. A breakdown of the bids showed all seven (7) contractors were in the ball park on some items yet costs for mobilization ranged from $2,000 to 10,270, Costs for the Lift Station structure itself ranged from $11,906 to $61,160 and costs for the electrical equipment ranged from $3,500 to $32,400. Low Bidder The low bidder on the project was, Jay Brothers Inc. of Forest Lake, Minnesota at $69,593, Jay Brothers has done work in the past for the City, Several problems with workmanship occurred on those projects. However, Jay Brothers did correct those problems, With that history in mind and the wide range of bids received the City Engineer asked that Jay Brothers Inc. provide references on other lift station work they have done as well as the following: . A complete list of subcontractors and work to be performed by each . A detailed work schedule . Details on Control Panel they intend to install (Jay Brothers Ine, bid on this item . seemed extremely low) , -. Lift Station #3 Contract Award Page 2 November 20, 1998 . This information has been provided to the City Engineer. The Public Works Director has personally checked out three of the six references provided, one of which is the New Brighton Public Works Director, Les Proper. All three indicated Jay Brothers completed their project satisfactorily and had only minor problems during the project Recommendation The Public Works Director concurs with the City Engineers recommendation that Council accept the low bid of$69,593 and award the contract for the upgrade of Lift Station #3 to Jay Brothers Inc, If Council accepts the bid, the City Engineer and Public Works staff will be instructed to closely monitor the project and see that workmanship and materials comply with job plans and specifications. . . ---.----- . fl]BRW --..-....-----.-- ._________.._n_ :tI~:h:Jl~ ;."DAMES-&-MOOREuGROO"PCOMPANY---- November 18, 1998 Thresher Square 700 Third Street South Minneapolis, Minnesou 55415 6123700700 Tel 612370 1378 Fax Mr, Brian Fritsinger City Administrator City of Arden Hills 4364 West Round Lake Road Arden Hills, MN 55112 RE: Lift Station #3 Reconstruction Project Dear Brian: Bids were received and opened for the above-referenced project on November 6, 1998, Bids were received from seven (7) contractors as follows: Contractor Base Bid Amount C:orrected Bid 1. Jay Bros" Inc, $ 69,593,00 2. CCS Contracting $ 76,839,00 $ 76,589.00 3, Great Western Corporation $ 85,226.50 4, Lametti & Sons, Inc, $ 86,700,00 5, Ford Construction Company, Inc. $ 99,134.00 . 6. GHT Construction, Inc, $ 137,800,00 7, Richard Knutson, Inc. $ 174,135,76 $ 174,138.76 Engineer's Estimate $ 61,600.00 All bids had proper bid guarantees in the amount of ten percent (10%) of the total bid as required by the Project Manual. A bid tabulation was performed to verify the total bid amounts and two bids contained minor errors which have been corrected as shown above. A copy of the bid tabulation is attached for your information. The low bid amount is approximately $8,000.00 or 13% above the Engineer's Estimate. We have reviewed the contractor's bid to determine where the discrepancies occurred, Jay Bros. unit price for the lift station pumping equipment was $15,000 greater than the engineer's estimate while the electrical system unit price was $6,500.00 less than our estimate. Most other items were very close to the engineer's estimate, After review of all of the bids it is the City Engineer's opinion that the low bid represents a fair price for the proposed work The City Council could consider rejecting all bids and reletting the project at a later date however, it is the City Engineer's opinion that at best a minor reduction in bid prices is possible and prices may even increase with another letting, The work is well suited to winter conditions and therefor letting the project in the fall should reflect a competitive bidding environment The following is a list of subcontractors and suppliers that Jay Bros" Inc, has indicated will work on the project: Fllnction SII hcontractor/Sllppller Pump Equipment ABS Pumps - Northern Water Works & Supply . Control Panel Professional Control Products - Northern Water Works & Supply Electrical Bacon's Electric Dewatering (if needed) Blake Drilling Offices Worldwide ---------------- . . IIBRw fSt1:(.III:M A"DAMES- &MOORE-GROUP--COMPANi---~-'---_._-------- . Mr, Brian Fritsinger November 18, 1998 Page 2 The proposed material suppliers and subcontractors are acceptable to the City Engineer. Both the Public Works Director and City Engineer have experience working with Jay Bros., !nc, on other types of projects in the past and have some concerns about their ability to complete this project. Past problems have occurred with meeting schedules and substandard workmanship. In all cases Jay Bros, has corrected deficiencies as asked prior to completing the projects, In order to assist in our evaluation of Jay Bros, ability to complete the work, we asked the contractor to provide references relating specifically to sanitary sewer lift station construction, The contractor has provided the City Engineer with a list of references and the Public Works Director and City Engineer have contacted many of the references, All references contacted indicated that Jay Bros, performed acceptable work although schedules were not always met. The contract specifications include specific completion dates for project milestones and Jay Bros, have submitted a schedule indicating that they can meet these dates, Based upon our review as outlined above, we feel that Jay Bros" Inc. and their designated subcontractors are capable of satisfactorily completing the work required by this project. We also feel that the bid price is reflective of current market conditions and is a fair price for the proposed improvements. We, therefore, recommend the award of the Lift Station #3 Reconstruction Project to Jay Bros. Inc. for the total amount of $69,593.00. The project schedule outlined below is contingent upon award by the City Council on November 30,1998: . Award Contract November 30, 1998 Begin Construction December 7, 1998 Complete Construction April30, 1999 Please call me at 373-6479 if you have any questions or need additional information.. Sincerely, BRW, Inc, ^/;~tJ:! /k.- Gregory, own, PE, BRW, Inc. Arden ill?City Engineer Enclosure cc: Dwayne Stafford/Arden Hills Terry Post! Arden Hills Jon HomlBRW Nick LandwerlBRW Mark Lynch/BRW File 37951 006 1001 . Offices Worldwide . t '" .., 0 '" '" .. " '" 0'" '" H" '" t::l '" "'" . >< 1i" ~ "'''' ~~ '" '" "'.. ~ 0 M #1: " "H H OtJ <0 H ~ '" .. .. H " ~ 000000000\0 0000""'0000001"- 0 .....0\\00'<1"00:) .. 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MEMORANDUM DATE: November 25,1998 TO: Mayor and City Council FROM: Brian Fritsinger, City Administrato~ SUBJECT: 1999 Official Meeting Calendar Back~rollnd Attached, the City Council will find the proposed 1999 official meeting calendar. The City Council should note the affect of national holidays on the January, February and October Council meeting dates. The Council will also need to consider the meeting schedule for December. Recommendation Staffrecommends adoption of the official meeting calendar for 1999, BF/sls . . " . CITY OF ARDEN HILLS . MEMORANDUM DATE: November 25,1998 TO: Mayor and City Council , ,~ FROM: ~ Brian Fritsinger, City Administrat~r fi" SUBJECT: Newsletter Committee Appointment Backerollnd The City Council has received applications from the following residents expressing interest in serving on the City's Newsletter Committee. This Committee currently has four (4) members, Elwood F. Caldwell 1451 Arden View Drive Eugenia Canaan 1626 Lake Johanna Blvd, Mary Nosek 1850 Stowe Avenue Recommendation . The City Council should consider the appointment of these residents to the City's Newsletter Committee for the remainder of 1998. BF/sls ~ ",<,' .... . . CITY OF ARDEN HILLS 4364 WEST ROUND lAKE ROAD ARDEN HillS, MN 55112.5794 ADVISORY COMMITTEE, COMMISSION, ~OOOE APPLICATION FORM NOV 2 3 1998 DATE: II J I '1/ "I~ GlY (ikMUl:.MHRL::, NAME: F/w.",J F. C...ldwt./I ADDRESS: I 4- S'l Aydfn V"'",, :py,'"" AYdc", /.I.Il.. }-1w )>1I~-194-1 ~SIl~H-'-~<\f'H (E-Mail) e.lwdtldf"e'ol.c...-. TELEPH NE: ( ) - (W) - (F AX) ADVISORY COMMITTEES: (If you wish to be considered for more than one committee, please order in number of preference,) _ Business Development Committee -- Business Relations Committee . - Finance Committee ~ Newsletter Committee - Parks and Recreation Commission _ Planning Commission _ Public Safety Commission Arden Hills/Shoreview Joint - Youth Commission (membership consists of students aged 10 - 18 years) SPECIFIC INTERESTS: (As the Council prioritizes its goals. it may create additionallm:w committees or task forces from time to time. If you are interested in any of the following or if you share any other specific areas or topics of interest. we will retain your application for future openings in those areas as new committees are created.) ~ City Facilities Task Force _ Lake Quality and En\'ironmental Task Force _ Highway 10 Task Force - City Communications Task Force _ Disaster Planning/Reco\'ery Task Force _ Community Logo Task Force . _ Technology Task Force Other Interests: - (continued) PHONE: (612) 633-5676 . FAX (612) 633-7839 WORK EXPERIENCE: .' . :D'r, ~f kl. D.f TIte o"..~~ Oats C.., .;. .:TII,,,,.;. ",,"t. I l'l1i.L J-I"J, 1lt (I.' .rf F'....cI 5'c.....c.. " N.;t..,-\;.;"', U..."', of M.,.;.., 1"11" -S:' J).Y'. .f ),i,..+:f,.. 5eyv.i<.. A",,~, A".. ..f e"y..1 ch....,H.., ('fa r. - 'H: C Ed,of"" of '\owI'n4f"'y ,...,.:1.]'.1.'1'...... JJrp .*;;~ /. r~ EZ.J~""" "'..,) CIVIC, PROFESSIONAL & ?Ot1:MUNITY AC-pVIJ,IES: ;t." Ill,,,,,:, wu c.l....., i..,u .' Ar,nl}, +J..,,. YO' ,..;.,'M'1'",), Viii,}, 4/ Nmh ll~r~""~, (.'",r..I.Jdttd ~I~~ /~3.~.""1 VI'li'r: ,":~$;;tt~"(). . ~ .~ ;"..' ~ .. I ! . .. 1 '" u"'I"t'l'\ .'Y rlSl ,t)lt _e ~(. - 0 <n" ., - l" f!.D7ev,II~., I WHY DO YOU WANT TO BE ON AN ADVISORY COMMITTEE: I . . "'"V',,'vc ~ ...... J "..~.. -sf;. M','A ". II ~ ,,>17 I;' c..U"o'''I''\~...no\.-r . 'k. -Ii> i, ( Ma...i .f'<rM 12..",. ';,11. ) I WHAT SKILLS, STRENGTHS OR ABILITIES DO YOU BELIEVE YOU WILL ADD TO THE COMMITTEE: t. "rlo~.,. ",t ... 0"1" .".,., ct I :.... .n v "'" '. [d;-t,.,.;..1 ",. ,>',...."". ?"".::"",v-'\t.t.c.' ~:+1A:fC)'YLc.,..-t- "xft.""'C.~u l M I3A ...... .;.;......_,...1 ..... J. ''''' -fo M. . h.P. <i . . ;t.,.'1;' .. ~ )\ I ,~. ADDITIONAL COMMENTS: . REfERENCES (Optional) Name Address ~ [Jr, /..... Ui. ii II:....), H'la. A.,.J.>, V.~,~ DrI'~..I/"""",I-J.lh, "l" .Sll~ (~S'l) "33- /:>,H - , S+,,,,... C. /IJ. Isc..... 1:"".< ut;:". We.< l'y,.:Je..-t; Jh"",.. A'J r\, <rf e.,T'~' ~:n) +S'-+-,a.S-o c. he )'y111 i, j 0 ,"0 " , ~Jl,)."'l :101\'" I I T'r.. J.J. W~..th.~..?,. ':1,...1, .D:,p't, ~=d" S't., F. I~vt... I}n,vd' ......:,., (~S"I) 0.4-J08' I:JJf- E<.ldo Aw, ::,+. P""I, )...,1" S',,<J8 Please return this form, with resume, to: .,....... City Hall/Allen: City Administrator City of Arden Hills 4364 West Round Lake Road Arden Hills, MN 55112 Telephone: (612) 633-5676 - Fax: (612) 633-7839 . . CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 ADVISORY COMMITTEE, COMMISSION, TASK FORCE APPLICA nON FORM DATE: II!:zJ/fl - ' C/hVA/I-J NAME: c UkrE-NII1 ADDRESS: /6:1.1, '.Ilk .: .:r; 1I"^,,vA 4'L-II'JJ. ~e:N 111,,<-. ".,...1 ~j7/ L t~I/HS- rtt bJ~ ~ ~AX), (E-Mail) E5CAIVAANad"e"""...., TELEPHON: U,(/ #1,7J'l1(W) tS,/"'''17, J77S ADVISORY COMMITTEES: (If you wish to be considered for more than one committee, please order in number of , preference.) _ Business Development Committee - Business Relations Committee ~...-/ Finance Committee 8 V Newsletter Committee - Parks and Recreation Commission _ Planning Commission _ Public Safety Commission - Arden Hills/Shore,'iew Joint Youth Commission (membership consists of students aged 10 - 18 years) SPECIFIC INTERESTS: (As the Council prioritizes its goals, it may create additional/new committees or task forces from time to time, If you are interested in any of the foilowing or if you share any c,ther specific are::s or topics of interest. we will retain your application for future openings in those areas as new committees are created,) _ City Facilities Task Force _ Lake Qllality and hvironmental Task Force ..,..,.... _ Highway 10 Task Force - Cit,' Communicati"ils Task Force L Disaster Pbnning/Recovery Task Force __ Community Logo Task force . _ Technology Task Force Other Interests: - (continued) PHONE: (612) 633-5676 . FAX (612) 633-7839 WORK EXPERIENCE: . IhY.Ewi?~t~ ,,;.; &~7#' ~ A~,;"'; r~,,("'7?;'N S".A/c:'c:'" /f'7Y JJ,.,(:(" &Cdk.. 7~~Mfrtr. J;."): ~;jtJ.H=- e:.-#"t:-... OJ'<.-JU . - CIVIC, PROFESSIONAL & COMMUNITY ACTIVITIES: /'6,J~ 7"", '<>11 re. NLiF~ -,-;", "'t'tr<r 7P r-r~ r: ~ WHY DO YOU WANT TO BE ON AN ADVISORY COMMITTEE: #8Ycr l>.F)'~0 ~v 4DLh.-7 hl=bc. ~ ~~ ~ i!- hhJ<d) cf2l yt? J&?r1 /Is .r,:v.......,: &~ ".)~-..., ,;?"::J ,/,~ / ..... 4> /1'", .4"4eA:. r; ~'/",,;;: WHAT SKILLS, STRENGTHS OR ABILITIES DO YOU BELIEVE YOU WILL ADD 7 TO THE COMMITTEE: . 1"",-p;:r?"vt1"""P..-J~,,- ~Ckc;.Ao,/,J~ . /-,"c/}",,7;1J /1-Ut'11,w, . j),'vGt4:, /"'e-err><-:i,---rrl/J ' /i:r"'*-.- h,,-r,;.v. ADDITIONAL COMMENTS: . ~ - r A..i M7.4d 6e:- .AL ~ b)<~ A ~ ~-...9 Ue.x- .f?:>~ '77 ~ ~~ ~~~~-. cJ___ / / ~"i7"-' z:t- ~~ J REFERENCES (Optional) C7 J"'''~I'l Name Address Phone fi1,-~h~~~~/!f~:__~_tL.!f&t~ b/:;/l ~ 7- e29'7? He.oJ~ ..o,l~~A:.. (7(;7/ ~I( ~ h'r>~ .-t7~ Sf~"'5~ ," Please return this fortn, with resume, to: City Hall/Allen: City Administrator City of A,'den Hills 4364 West Round Lake Road Arden Hills, MN 55112 Telephone: (612) 633-5676 - Fax: (6]2) 633-7839 . a,,<::'<'PN~ : cD ;(~.r<.//"]<::':.- @ Jt9A?h..a 17/'= /Ye--..;S"'.:'rT""'y2. "';,(,'ri-...9~, ':;:r" 'flf? ..Q:// It! . Eugenia S. Canaan 1626 Lake Johanna Blvd" Work Te\.: 6121337-7127 Arden Hills,MN 55112 Home Tel.: 651/638-3910 e-mail, ESCanaan@aol.com Home Fax.: 65\1697-1775 Obiective -To apply my skills, education and experience to a challenging management position in a dynamic, multicultural enviornment which values diversity, personal and professional growth. Multicultural Skills . Lived and worked with people of various cultures and social strata.. . Traveled extensively in Africa, Middle East, Europe, Canada, and Australia . Fluent in English and Arabic, Conversant in French and Italian, Professional EXDerience . Fiscally responsible for managing 22 cost centers with a total operating budget of $36 million and a capital budget of $155 million, . Supervise a staff of 8 managers and 55 supervisors and line staff, . Administrator of a 4-year USAID (United States Agency for International Development) federal grant for exchange program between Minneapolis and Moldova (former USSR). . Editor of bimonthly HCMC Medical Staff Newsletter which was personally developed in February, 1993.. . Conduct new employee orientation workshops on the subject of Confidentiality, . . Provide interpretive and translation services on an ad-hoc basis, . Served on the planning committee and as a faculty member at the first Cultural Diversity Seminar sponsored by Hennepin County Medical Society in cooperation with other health care organizations (10/95). . Mentored numerous female, minority (American and foreign born) students and junior staff members, . Developed bid specifications and negotiated contracts with vendors including graphic artists, printers, architects, building contractors, furniture/equipment suppliers, and information service providers. . Implemented peer review process for screening and review of research grant applications. . Hosted awards banquets and multiple special events (art shows, 5K runs, and sports tournaments), . Compiled employee handbooks and staff policy manuals for two organizations, . Established systems to monitor compliance with standards of federal accrediting bodies: federal and state legislative requirements, as well as mandates of national, state and local regulatory agencies, . Developed an Office of Academic Affairs with a $400,000 operating budget and 5 FTEs, . Led a delegation of physicians, nurses and health care administrators from Minneapolis to Moldova for a two week humanitarian effort funded by the American International Health Alliance, Inc, (Feb" 1994), . Developed, marketed and implemented hundreds of continuing education seminars and dozens of conventions nationwide including negotiations with airlines, travel agents, hotels and resorts and convention service providers, . Conducted national accreditation site surveys of professional associations, . Provided professional and consultative services to non-profit organizations, ,." '..Served on the Minnesota Governor's Task Force on Long Term Care (7/81-3/82), . Served as a liaison with the Minnesota Department of Health, the Minnesota Department of Human Services, third party payers and other health related organizations on legislative matters Work Historv . Dec. 1986 - Present - Administrative Director, Hennepin County Medical Center (HCMC), Minneapolis, MN March, 1979 - November 1986, Director, Minnesota Medical Association, Minneapolis, MN April, 1978 - March 1979, Legal Secretary, Briggs and Morgan Law Firm, SI. Paul, Minnesota Eugenia S. Canaan - Page Two Affiliations, Committees and Boards. . . Member. Council of Administrative Directors of Medical Education (CADME) . Member. Association for Hospital Medical Education (AHME) . Surveyor. Accreditation Council for Continuing Medical Education (ACCME) . Chair. Service Office Forum (1992 - current) . Member. Education Liaison Forum (1997 - current) . Member. Forms & Record Retention Committee (1995 - current) . Member. Bylaws & Revisions Committee (1992 - current) . Member. Transitional Coordinating Committee (1990 - current) . Member. Graduate Medical Education (GME) Committee (1989 - current) . Member. Editorial Advisory Board. Alumni Quarterly (Journal of HCMe) (1995 - current) . Member. Diversity Steering Committee (1992-1995) . Member, Affirmative Action & Diversity Management Committee (1992-1995) . Chair. Physician Involvement in Cultural Diversity Subcommittee (of the Affirmative Action & Diversity Management Committee) (1992-1995) . Member. Task Force on Intercultural Awareness. Hennepin County Medical Societyl Success by ij@Partnership(1992-1993) . Co-Chair. Ad Hoc Committee on the Identification of Primary Care Physicians (1993-1994) . Member, Office of Academic Affairs Steering Committee (1986-1990) . Member. Continuing Medical Education (CME) Committee (1986-1990) . Staff, Clinical Practices Committee (1990-1994) . Staff. Chief Search Committees (1990-1994) 'al/ committees listed are at Hennepin County Medical Center unless otherwise indicated, . Education 1998- MAL.S.. with emphasis on social sciences. GPA 3,76. Hamline University. St. Paul. Minnesota, 1990-98 Continuing Professional Education in Coaching and Team Building. Quality Management. Domestic Violence. Cultural Competence. ADA. Conflict Resolution. Overcoming Communication Barriers in a Diverse Workplace. Contract Negotiations. Biomedical Ethics, Time Management. Leadership & Organizational Development. Success over Stress. Motivation and many more 1978- Paralegal courses (GPA 4,0) at the University of Minnesota 1976- BA in Economics and Anthropology, graduated cum laude, Macalester College. St. Paul, Minnesota, 1973- Valedictorian of Sisters' School, Khartoum. Sudan, 1973- Oxford and Sudan General Certificates of Education, Personal Interests: .>,",-.'0' Reading. writing. photography. swimming. dancing. music. cooking. sewing. beading (sequins). travel and people References Available upon request. . (09/981 CITY OF ARDEN HILLS . 4364 WEST ROUND LAKE ROAD ARDEN HILLS. MN 55112.5794 ADVISORY COMMITTEE, COMMISSION, TASK FORCE APPLICATION FORM DATE: ///;)319[- NAME: (}1)Q Il Y nos e /J ADDRESS: /&50 S-fouA.. ~vll. PH bS I (,,51 "51) TELEPHONE: &d:HSsl(H)t.O'I- 97f7(W) (,39-C,,03 (1' AX) (E-Mail) Yl1~P.yYl~ mall. m'illtulrlJitu.. 1::/2,rnn. US ADVISORY COMMITTEES: (If you wish to be considered for more than one committee. please order in number of preference.) _ Business Dewlopment Committee _ Business Relations Committee . _ Finance Committee --I- Newsletter Committee _ Parks and Recreation Commission _ Planning Commission _ Public Safety Commission _ Arden Hills/Shore\'iew Joint Youth Commission (membership consists of students aged 10 - 18 years) SPECIFIC INTERESTS: (As the Council prioritizes its go~!s, it may create additior.a!lnew committees or task forces from time to time. If you are interested in any of the following or if you share any other specific areas or topics of interest, we will retain your application for future openings in those areas as new committees are created,) City Facilities Task Force _ Lake Quality and Environmental Task Force .... ".:.'" _ Highway \ 0 Task Force -X- City CommLlnicati011s Task Force _ Disaster Planning/Reco\'ery Task Force _ Community Logo Task Force . _ Technology Tusk Force _ Other Interests: (continued) PHONE: (612) 633.5676 . FAX (612) 633-7839 .:h./ /4 /,y IJ :r&.<..d~ /- j )(,:hr.'--- . ///&ib~/ /":;'J (f)?::7'/"'{<iU---c.{?/r~/j A-CA--c'<'<><Z./ I$"./ /-4.--> WORK EXPERIENCE: l~ot('l1C/";>~ ///tl/// .--k.--/~, P ;!iJ>f<{, ;f:~(-(/ 74/- h-, _1 ?11d;/.-/ ,Ie:; /-~. ~ 07d /AM../-// C'/ae>!i(. ./lS0(//,IV.; .AA'd.cM/;ifjC'. (i L- /". I. 7' /~ /-h, t:tu, ft{t--nk :/u&-?' #tA/o' 1f(U; u/ f JrO.--t'(, cU~" V 0" ~.--r.;I /:lU/J~ ( 'i)c("<:- 0--<1/ (;1--. /5/2/;(' //'4)(; /[!/.~ "./l .<?Z4/./ ~j (L A..lh'/~it;f P"<2et',> '//)(./ //,c$;~./!UA/ /li..//;~4vUc/fJ("/ 0 n CIVIC,vPROFt:SSIONAL & COMMUNITY ACTIY.lTIES: . ,nN,,~', '1/ ' /A, Y ()-;-// ac)r.>:~" /"j'j -1/Yf-:o.r ,1(i/.(l:~/(/<J./ /./ ./1") /;1.//<., . /;~/d/ll/.,;' lvr"c'u/]/.. !fc?Xtldl(.', (i WHY DO YOU WANT TO BE ON AN ADVISORY COMMITTEE: /1.' I!J /. .A , / / , T / i //,"/".../ ,//" . h, J,/" Y. c/ -:(/ / "c/- (-;;X',( /.~:,,- /-v{// , , , ..f ' U r./.,p / c;;.....;:..{ vv! /[1('.1'/.' ,7/>IUA/('// /d? (/J /;'''::;-;;7?:<''/';;;'/1'. /;' /L';'-<.6 /0' 0v! j/.j'U'$Jr:d (/ '(j U WHAT SKILLS, STRENGTHS OR ABILITIES DO YOU BELIEVE YOU WILL ADD TO THE COMMITTEE: (j A 1 fiJ ,J J} - ,I. /--" ' , J' . _, .<, ,t .1 ) l/l1JD!....(t.d(, /7.. J.( - 1./f (/)'/T/ f:C /J.--;/d AY-I/I-:'.WU / 1-'1 ...2)/';//I;' G!~ / i (j " ADDITIONAL COMMENTS:, ',': " , ..,.' .., . . /l '/ "J r '; l/r.I"..o /1, il /"'v ,..t/<~ri.!-.!,.Zl/ '/-',,/ y (.z'//./ e.~,,-~/;_I-.~/ __f_,_/ L_-~-''':'_J.--,', '-I '.'./ 1/...--0,. _, _ \..1 .~ /, . -;/1 W---;;~///.....V;;;;....-o ~ o}/:,//''/ /}':/."..'.,...-:~ ,'-___ _... '" ---: .J.:.. jlJ,,,?';; /;.-' U REFERENCES (Optional) Name., r~::,~r,e); {i I.!.UL. .! /f'::>'~'/ Phone k", dp,. 'o~" (" 17, I'.' /: ..,D / .', JL/ - !~_:)f./(~_ '//1:')(/1_ .';/.":.....->' it'(,t/-!l<.>:( {(.'~t/ ,~/ ~;~j/ -(..-70...LL ' .. " .. II 1,) /../ y' /'t /" _ ~! ~ j'_ JC/..U." ....'_ I.,) 'f', ,'." i/ ..',.., /..E /-, _/ n ,",_ LF;"<v ..-;"...... V/{-). ./'/'u,,:/, If. - .1'O:"U"-L .[~cI. (?51-,- U 1_. I ' Please return this form, with resume, to: ,..",' City HalllAttcn: City Allministr,ator City of Ardcn Hills 4364 West Round Lakc Road Arllcl1 Hills, 1\11'1 55112 Telephone: (612) 633-5676 - Fax: (612) 633-7839 . Qualifications Brief e Mary L. Nosek 1850 Stowe Avenue Arden Hills, Minnesota 55112 612-633-3537 Professional Strengths Seven years' experience as a school public relations practitioner Four years' experience as public school teacher Strong writing skills and extensive writing and photography experience Experience working with local media Ability to work independently and to guide projects Irom design to completion Ability to work well with diverse groups of people and to coordinate their etlorts in completing communication projects P"~ve!1 commitf!1en! !o ~xce!!epce and ded~at!C'n to .;ornp'e!i~~,work responsibmt~es wef! E.!1d wi!h enthusiasm Professional experience In, communication and public relations 1988-present Public relations practitioner, Mounds View Public Schools, School District 621 Duties inClude responsibility tor writing, editing, design, layout, photography, and supervision 01 e production schedules lor monthly employee newsleller Grapevine and quarterly district newsletter School Talk, I am also responsible lor submitting news stories and photos to three local weekly newspapers and coordinating communication with lhe metro media, I take responsibility lor a signilicant portion of an ongoing employee recognition program and assist in developing materials for special projects like bond referendum campaigns and promotional materials lor a variety of District programs. I have also recently assumed the task 01 helping coordinate programing for Ihe District's cable television channel. From December 20, 1993, 10 April 1, 1994, I also served as acting coordinalor 01 communication lor the Mounds View Schools during the coordinator's extended medical leave. Additional duties included Implementing projects for the superintendent, the curriculum director, and the director of community relations. 1 ~92-98 Editor, Twin City Testing Corporation newsletter Developed a quarterly employee newsletter lor Twin City Testing Corporation, St. Paul. Project included design, gathering information, writing, editing, photography, and coordination 01 production with typesetling and printing services. Twin City Testing oilers chemical, environmental, construction, ...... and new products testing in the metro area and Ihroughout the live-state region. e .., .~.. 1984-86 e Editor, Silver Bay Schools newsletter Created a monthly tabloid-style newsletter for the Silver Bay, Minnesota, schools. The newsletter was delivered to homes as an insert to a weekly news publication. .. 1976-1981, 1986.1986 Reporter, Lake County News-Chronicle, Two Harbors, Minnesota Duties included writing news, teatures, sports stories, columns, taking photos, and selling advertising in the Silver Bay area for this county-wide weekly paper. 1969,-1973 Teacher, School District 381 Taught eighth and ninth grade English at William Kelley High School and Mary MacDonald Middle School in Silver Bay, Minnesota Educatlon Bachelor of Science degree in English and Speech, University 01 Minnesota Duluth, 1969 magna cum laude e Professional Development, continuIng education Freelance Writing for the Corporate Market, Open U-winter, 1990 Graphic Design, Minneapolis Technical College-winter, 1991 PageMaker, District 621 staff development workshop-August, 1991 Photography through the Artist's Perspective, Lakewood Community College, extension-fall, 1991 Grammar and Usage seminar sponsored by Fred Prior Systems-September, 1991 Publish It!, District 621 Curriculum Department workshop-April 1992 Introduction 10 the PC, Basics of MS DOS, District 621 Community Education-May, 1992 Desktop Publishing, Open U-August, 1992 Desktop Publishing and Graphics with ClarisWorks-District 621 Curriculum Department wOrkshops- Novembei-December, ~1993 Beginning and Intermediate PageMaker, ClarisWorks word processing and graphics, Metro II-fall, 1993 Beginning, intermediate, and advanced PageMaker-Universily of Minnesota Continuing Education- Winter, 1995 Protesslonal membershIps and awards Member, board of directors, Minnesota School Public Relations Association (MinnSPRA) Received MinnSPRA's 1994 Bruce Bauer Scholarship Received a MinnSPRA Board of Directors' Special Appreciation Award Received the 1993 MinnSPRA President's Award for service to the organization Earned a Certificate of Merit in the 1991 MinnSPRA publications contest tor the employee newsletter Grapevine e , CITY OF ARDEN HILLS . MEMORANDUM DATE: November 25, 1998 TO: Mayor and City C~ FROM: Brian Fritsinger SUBJECT: Renewal of Fire Service A2reement Introdnction As the Council is aware, the City's ten (10) year agreement for fire protection services with the Lake Johanna Volunteer Fire Department (LNFD) expires at the end of 1998, In September of 1997, the Arden Hills City Council held a joint meeting with the North Oaks and Shoreview City Councils, and representatives from the LNFD, to discuss the renewal ofthis agreement. At that meeting, the City Councils indicated that they were generally pleased with the fire protection services provided to the communities, but there was also a strong desire to strengthen communication between the LJVFD and the cities, . Backgronnd During this same time period in 1997, Arden Hills created a Task Force which reviewed the overall operations of the Fire Department. The Task Force completed this work with a series of recommendations which were presented to the City Council and became the basis for Arden Hills negotiations with LJVFD, Over the last year, stafffrom each ofthe cities, along with City Attorney Jerry Filla, have met on several occasions with representatives of the LNFD to develop a new Fire Protection Agreement. There was also another joint meeting held with all parties on August 19, 1998, The renegotiation has gone, for the most part, very smoothly and has resulted in the development of both a Joint Powers Agreement between the three communities, as well as a model Fire Protection Services Agreement. A number of the issues identified by the Task Force have been incorporated into the agreements; Other issues were not incorporated as the other communities and Fire Department did not agree; and other issues are of the nature they should be addressed by the Fire Board after its creation, .Ioint Powers Arreement ~ '. ".- . The Joint Powers Agreement would be entered into by the three cities and creates a Fire Protection Board to enhance communication between the LJVFD and the cities, The Board would consist of a Councilmember and the Chief Administrative Officer from each of the cities and the Fire Chief and one other member of the Fire Department. The Fire Protection Board would serve in an advisory capacity to the City Councils and make recommendations on matters . such as the annual budget and capital improvements program, purchasing of new fire equipment, facility improvements and other issues that impact fire protection services, The Fire Protection Board would meet on a quarterly basis, at a minimum, Memorandum, Renewal of Fire Service Agreement Page Two . November 18, 1998 Fire Protection Services Agreement The model Fire Protection Services Agreement would be entered into individually by each City with the LJVFD, This agreement has been streamlined significantly from the previous agreement with the Fire Department. Some of the key provisions ofthe agreement include: Section 3.0, Term The initial term of the agreement is five years, with three (3) automatic five (5) year extensions. Section 3.0.B, Termination The Agreement can be terminated by any City or the LJVFD through the adoption of a termination resolution one year prior to the termination date. Section 4.0, City Responsibilities This section identifies the City's goals, including recruitment of firefighters, compensation, etc, Section 5.0, I..IVFD Responsibilities The Fire Department's responsibilities and reporting requirements are defined in this area, The various reporting requirements have been reduced significantly. . Section 8.0, Annual Submittals The agreement requires the submittal of the annual budget and capital improvements program by July 1" of each year and requires that the City receive a copy of the annual audit. The payments to LJVFD have been changed from twice per year to quarterly. Section 12.0, Dissolution This section requires the LJVFD to amend its by-laws to return all department assets to the cities in the event that the Department decides to dissolve and a successor organization is not created. This section has been revised to indicate that there are two (2) circumstances in which dissolution that may occur. If the dissolution is initiated as a result of an action taken by one or more of the cities, the Fire Department's assets will be liquidated and the proceeds would be used to insure that the Fire Department's Relief Association obligations are fully funded. Any balance would be refunded to the cities, Have all of the Issues Identified at the Au~ust 19'h .Ioint Meetin~ Reen Addressed? All of the significant issues identified at the August 19th Joint Meeting with the Cities of North Oaks and Shoreview, and the LJVFD, have been addressed, Other minor, non-substantial changes have also been addressed, Section 12,0 has been amended upon further review and discussion with the Fire Department's attorney, Councilmember Larson had expressed some concern regarding the length of the Agreement, and specifically the automatic extensions. There was not consensus at the meeting by the other . participants that this language be amended, Memorandum, Renewal of Fire Service Agreement . Page Three November 18, 1998 Upon further discussion with the City Attorney, the City could add language under Section 3.0, which would require the approval of the extension periods by City Resolution, This language could read as follows: 3.0 Term. The term of this Service Contract shall extend from the first day of January, 1999, until and through the 31" day of December, 2003 ("Contract Term"). A. Extended Term, The term ofthis Service Contract may be renewed for three additional periods ("Extended Term") of five (5) years each if the City's Council passes a resolution ("Extension Resolution") by three affirmative votes, expressing the City's intent to extend the term of the service agreement for an additional five (5)-year period and communicates such Extension Resolution in writing to the Fire Department at least one (I) year prior to the end of the Contract Term or any Extended Term. 1. The first Extended Term shall commence on the I" day of January, 2004, and shall expire on the 31" day of December, 2008; provided that the City adopts and communicates the Extension Resolution prior to the 31" day of . December, 2002. 2, The second Extended Term shall commence on the 1" day of January, 2009, and shall expire on the 31" day of December, 2013; provided that the City adopts and communicates the Extension Resolution prior to the 31" day of December, 2007. 3. The third Extended Term shall commence on the 1" day ofJanuary, 2014, and shall expire on the 31" day of December, 2018; provided that the City adopts and communicates the Extension Resolution prior to the 31" day of December,2012. 8, Termination Resolution, Notwithstanding the above provisions, this Contract may be terminated by either party upon the adoption of a Termination Resolution as hereinafter provided, and communication of such resolution in writing to the other party at least one (1) year prior to the termination date, . ".",., What is the Status of Approvals for these Agreements? The Cities of North Oaks and Shoreview have both adopted resolutions of support for the Fire Protection Agreement and Joint Powers Agreement. There are several minor verbiage amendments that have been suggested by these two cities, but no significant changes or concerns . were raised. Memorandum, Renewal of Fire Service Agreement Page Four . November 18, 1998 Recommendation Staff recommends adoption of two resolutions; Resolution #98-68, Authorizing Execution of the Fire Protection Service Contract, and Resolution #98-69, Authorizing the Joint Powers Agreement Establishing the Arden Hills, North Oaks and Shoreview Fire Protection Board. The Council is requested to further direct the City Administrator and Mayor to execute all necessary documentation subject to any minor revisions recommended by the City Attorney. BF/sls . .""," . CITY OF ARDEN HILLS . COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 98-69 RESOLUTION AUTHORIZING THE JOINT POWERS AGREEMENT ESTABLISHING THE ARDEN HILLS, NORTH OAKS AND SHOREVIEW FIRE PROTECTION BOARD WHEREAS, the Arden Hills City Council has detennined that it is in the best interest of the City of Arden Hills to participate in a Joint Fire Protection Board with the Cities of North Oaks and Shoreview, and the Lake Johanna Volunteer Fire Department; and WHEREAS, the City Council has reviewed the tenns of the proposed Joint Powers Agreement and finds that the Agreement adequately addresses the concerns ofthe City of Arden Hills; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City Council hereby approves the Joint Powers Agreement with the Cities of North Oaks and Shoreview, and the Lake Johanna Volunteer Fire Department, and authorizes the Mayor and City Administrator to execute such Agreement on behalf ofthe City of Arden Hills. BE IT FURTHER RESOLVED that a copy of this resolution shall be attached to such . Agreement PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 30'h DAY OF NOVEMBER, 1998. DENNIS PROBST, MAYOR ATTEST: BRIAN FRITS INGER, CITY ADMINISTRATOR ~ -. .' " . JOINT POWERS AGREEMENT FIRE PROTECTION BOARD . SHOREVIEW . ARDEN HILLS. NORTH OAKS 1.0 Parties. The parties to this Agreement are the City of Shoreview, the City of Arden Hills, and the City of North Oaks, all herein collectively referred to as "Cities". 2.0 Authorization. This Agreement is entered into pursuant to each City's authority to promote the health, safety and welfare of its citizens (M.S. 412,221, Subd. 32), to provide for fire protection (M,S, 412.221, Subd. 17), and to exercise jointly those powers which each City possesses individually (M.S. 471.59). 3.0 PurDose. Each of the cities purchase fire protection service from the lake Johanna Volunteer Fire Department ("Fire Department"). Consequently, from time to time, there are issues relating to the scope and delivery of fire protection services which are of common interest to the Cities and the Fire Department The purpose of this Joint Powers Agreement is to establish a Joint Fire Protection Board which can more efficiently address common issues and to define the Board's composition, duties and duration, 4.0 Establishment. AJoint Fire Protection Board is hereby established and shall be known as the Shoreview, Arden Hills, North Oaks Fire Protection Board (herein the "Fire Board"), A. ComDosition. The Fire Board shall have eight (8) voting members comprised of the following: 1. A City Council Member from each City, or the City Council Member's alternate, . as appointed by the appropriate City Council. 2. Each City's Chief Administrative Officer. 3. The Fire Chief of the Fire Department and one (1) other member of the Fire Department, or their respective alternates, as appointed by the Fire Chief. B. Terms of Office, Each Fire Board Member shall serve a two (2) year term of office. Fire Board Members shall not be compensated, C, Vacancies. A vacancy shall exist if any of the following occur: 1. Death; 2, Disability to such extent as would not allow the member to otherwise perform the obligations of a Fire Board Member; and/or 3. Resignation. Vacancies on the Fire Board shall be filled by the Fire Chief or City Council as may be appropriate to the vacant seat Newly appointed board members shall serve for the remainder of the term which became vacant 1 . . D. Oreanization. At its initial organizational meeting, the Fire Board shall elect one of the City Council representatives as a chair person and shall designate the chair person's term of office. The Chief Administrative Officer of the chair person's City shall be responsible for keeping minutes and performing other administrative duties as directed by the Fire Board. E. Meetines. The Fire Board shall meet at least every three (3) months or as frequently as the Fire Board determines it to be necessary. The Fire Board shall be subject to the provisions ofthe Minnesota Open Meeting Law (M,S. 471.705) and the recordsofthe Fire Board shall be maintained by the Shoreview City Manager. F. Duties and Functions. The Fire Board shall serve in an advisory capacity to the Shoreview, Arden Hills and North Oaks City Councils. The Fire Board shall make recommendations in regard to the following matters: 1. The terms of any agreements between each of the Cities and the Fire Department which are common to all parties, 2. The construction and financing of improvements to existing facilities or new facilities which are owned or operated by the Fire Department in order to provide fire protection services to the Cities and allocation of costs among Cities for such improvements. . 3. The purchase and financing of equipment and supplies for facilities owned or operated by the Fire Department in order to provide fire protection services to the Cities and allocation of costs among Cities for such equipment and supplies. 4. The proposed overall annual Fire Department budget and subsequent allocation of costs for services which are common to the Cities. 5. The allocation of Fire Department assets among the Cities in the event that the Fire Department is dissolved and there is no successor organization to the Fire Department. 6. The rights and responsibilities of the Fire Department and the Cities pursuant to individual Fire Protection Service Agreements, 7. Other items of concern to all of the Cities relating to fire protection services as directed to the Fire Board by official action of a member's City Councilor of the Fire Department. .. ,.' 5,0 Existine Aereements, Nothing herein shall be construed to rescind or otherwise amend any existing agreements between any of the Cities and the Fire Department. 6.0 Amendment. This Joint Powers Agreement may not be amended without the written . consent of each of the Cities. 2 7.0 Termination. This Joint Powers Agreement shall continue until the adoption of a . termination resolution ("Termination Resolution") by one or more of the Councils of the Cities and delivery of the Termination Resolution to the City Councils of the other Cities. A Termination Resolution shall not be effective unless adopted one (1) year prior to the actual termination date. 8.0 Effective Date. This Joint Powers Agreement shall become effective upon its execution by all of the Cities. Each City and the Fire Department shall be provided with a fully executed copy of the Agreement. IN WITNESS WHEREOF, the parties have hereunto set their hands. CITY OF SHOREVIEW Approved by Resolution By: No. _ and adopted on Sandra Martin the day of Its: Mayor ,1998 By: Terry Schwerm Its: City Manager CITY OF ARDEN HILLS Approved by Resolution By: . No. _ and adopted on Dennis Probst the day of Its: Mayor ,1998. By: Brian Fritsinger Its: City Administrator CITY OF NORTH OAKS Approved by Resolution By: No. _ and adopted on Seth Colton the day of Its: Mayor ,1998. By: Nancy Rozycki Its: Clerk F,lusers\H U LDA\lerry\SV\FIREBD2 ,AGR November 9, 1998 3 . CITY OF ARDEN HILLS . COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 98-68 RESOLUTION AUTHORIZING EXECUTION OF A FIRE PROTECTION SERVICE CONTRACT WHEREAS, the Arden Hills City Council has reviewed the terms of the proposed Fire Protection Service Contract with the Lake Johanna Volunteer Fire Department; and WHEREAS, the City Council finds that the proposed contract adequately addresses the concerns of the City of Arden Hills; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City Council hereby approves the proposed Fire Protection Service Contract with the Lake Johanna Volunteer Fire Department and authorizes the Mayor and City Administrator to execute such contract on behalf of the City of Arden Hills. BE IT FURTHER RESOLVED that a copy of this resolution shall be attached to such contract. . PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 30'. DAY OF NOVEMBER, 1998. DENNIS PROBST, MAYOR ATTEST: BRIAN FRITSINGER, CITY ADMINISTRATOR .-....,. . FIRE PROTECTION SERVICE CONTRACT . CITY OF ARDEN HILLS LAKE JOHANNA VOLUNTEER FIRE DEPARTMENT 1.0 Parties. This Contract is entered into by and between the City of Arden Hills, a statutory city under Chapter 412 of Minnesota Statutes (herein "City"), and the Lake Johanna Volunteer Fire Department, Inc., a non-profit corporation organized and existing under the provisions of Chapter 317 of Minnesota Statutes (herein "Fire Department"); and shall be effective upon approval by both parties. 2.0 PurDose & Recitals. A. City is responsible for providing fire protection and prevention services for the people and institutions situated within its boundaries, which geographic area shall hereinafter be referred to as the "Fire Service Area". B. City has authority to enter into this Contract by virtue of provisions of Chapter 412 ofthe Minnesota Statutes and has determined that the mutual undertakings set forth in this Contract are desirable, in the public interest, and necessary to provide forthe public health, safety, and general welfare of the Fire Service Area. C. Fire Department has provided fire protection and prevention services for the benefit of the "Fire Service Area" and has the necessary personnel, facilities, . equipment and training to provide an adequate and reasonable degree of fire protection and prevention services within the Fire Service Area. D. Fire Department has authority to enter into this Contract by virtue of the provisions of its Articles of Incorporation and By-laws and desires to provide City with fi re protection with i n the Fi re Service Area. 3.0 Term. The term of this Service Contract shall extend from the first day of January, 1999, until and through the 31st day of December, 2003, ("Contract Term"). A. Extended Term. The term of this Service Contract shall be automatically renewed for three additional periods ("Extended Term") of five years each unless either party adopts a Termination Resolution at a regular or special meeting of the City or Fire Department and communicates such resolution in writing to the .'., other party at least one year prior to the end of the contract term or any successive extended term. 1. The first extended term shall commence on the 1st day of January, 2004, and shall expire on the 31st day of December, 2008. 1 . . 2. The second extended term shall commence on the 1st day of January, 2009, and shall expire on the 31st day of December, 2013. 3. The third extended term shall commence on the 1st day of January, 2014, and shall expire on the 31st day of December, 2018. B. Termination Resolution. Notwithstanding the above provisions, this Contract may be terminated by either party upon the adoption of an Termination Resolution as hereinafter provided, and communication of such resolution in writing to the other party at least one (1) year prior to the termination date. 4.0 City's Responsibilities. City shall have the responsibility and right to: A. Assist Fire Department, as needed, in the recruitment of additional fire fighters; B. Specify levels of service in excess of those defined in Section 5.0 for its Fire Service Area, after conferring with Fire Department and using the fire protection needs of City as criteria; C. Assist Fire Department in all reasonable ways to achieve its goal of providing City with fire protection and prevention services; and . D. Compensate Fire Department for services rendered pursuant to the budget submitted by Fire Department and approved by City. E. Assist Fire Department in maintaining current ISO rating for City. 5.0 Fire Department's Responsibilities and Ril!hts. Fire Department shall have the responsibility and right to: A. Use reasonable efforts to promptly attend all fires within the Fire Service Area whenever it is notified of such fires, provided equipment and personnel are not being used elsewhere for fire protection at the time. If not immediately available, equipment and personnel will respond as soon as possible within the judgment of Fire Department's Fire Chief or other officer in charge; B. Except as otherwise provided herein, be responsible for its internal method of ..,. ,.. operation, including but not limited to the type of apparatus used for a response, assignment of personnel, dispatching procedures, determination of mutual aid response, type of response to routine calls and emergencies and all other activities usually associated with the Fire Department; . C. Recruit fire fighters as needed to maintain an adequate number of personnel and 2 level of response to meet required levels of service; . D. Maintain all fire fighting equipment and stations in good order and repair; E. Recommend to and consult with City in regard to the refurbishment of existing equipment, the purchase of additional or new equipment and the levels of service to be provided; F. Insure that its members are properly trained to render qualified and capable service under this Contract. G. Hold such meetings, conduct such drills, and maintain such records as are necessary to qualify for State aid; H. Obtain such training in addition to the routine training required hereunder as is requested by City provided City compensates Fire Department for the cost of such additional training; and I. Promptly investigate, as Fire Department deems appropriate, the cause, origin and circumstances of each and every fire occurring within the Fire Service Area involving loss of life or injury to person or destruction or damage to property. If it appears that such fire is of suspicious origin, the appropriate agency shall take . immediate charge of all physical evidence relating to the cause of the fire and pursue the investigation to its conclusion. J. Maintain current ISO rating for City. 6.0 Reports Provided bv the Fire Department. Fire Department shall provide City with the following reports and other reports as may be reasonably requested from time to time, by the City: A. Annual Report. On or before March 1st of each year, an annual organization report which shall include at least the following: 1. A staffing/organization chart of Fire Department; 2. The Board of Directors' and Chiefs' addresses and telephone numbers; ,.. 3. A vehicle inventory; 4. A summary of fire and rescue calls; 5. A summary of false alarms; 3 . . 6. A summary of mutual aid calls; 7. A summary of fire inspections; 8. A summary of fire inspection and code enforcement services rendered; 9. A summary of school fire prevention programs conducted; 10. A summary of public educational programs conducted; and II. A summary of training activities. B. Monthlv Fire Run and Insoection Reoorts. On or before the 15th day of each month, a monthly Fire Run and Inspection Report which shall include at least the following information: I. Fire and rescue calls; 2. False alarms; 3. Alarms by day, classification, structure or vehicle and response time; . 4. Mutual aid calls; - 5. Fire Inspection Report; 6. Fire investigations; 7. School fire prevention programs conducted; and 8. Public educational programs conducted. 7.0 Mutual Aid Al!reements. Fire Department shall maintain its membership in the Capital City Mutual Aid Association and shall enter into such mutual aid agreements as it deems appropriate and necessary. Such agreements shall be premised on the condition that equipment or personnel will not be sent outside the Fire Service Area if the Fire Department's Fire Chief, or the Chief's designee, determines that it is needed in the Fire Service Area. Copies ... of all mutual aid agreements shall be filed with City and Fire Department shall keep City informed of the requirements, rules and regulations of all mutual aid agreements to which it is a party. . 8.0 Annual Submittals. The following items shall be submitted to City: 4 A. Operatine: Bude:et. On or before July 1st of each year, Fire Department will . submit an annual operating budget for the period January 1 through December 31 of the following year. The operating budget will be itemized for each station. City will make quarterly operating budget payments on or before January 15th; April 15th; July 15; and October 15th. B. Five-Year CaDitallmprovement Bude:et. On or before July 1st of each year and along with the operating budget, Fire Department shall submit a five-year capital improvement budget which itemizes vehicles and equipment which are estimated to cost more than $10,000. C. Annual Audit. On or before July 1st of each year, Fire Department shall provide a copy of the previous year's annual certified audit. 9.0 Independent Contractor. Fire Department members shall not be considered employees of City and shall not be entitled to any of the benefits usually accruing to regular City employees, including, but not limited to, severance pay, health and welfare insurance benefits, retirement credit, workers compensation coverage, or other benefits normally considered to be employee fringe benefits. Fire Department shall not be subject to any existing civil service regulations, protections or benefits and hereby expressly waives all rights to benefits accorded present employees of the City and hereby acknowledges that it is entitled to make no claims . against City except as provided herein. This Contract does not create the relationship of principal and agent; partnership; joint venture; or of any association between City and Fire Department other than that of independent contractors. 10.0 Insurance. Unless otherwise provided herein, Fire Department shall purchase insurance of the types listed below and such other coverages as it may deem advisable: A. Worker's Compensation - statutory limits. B. Comprehensive Liability - $1,000,000.00 single limit. C. Vehicle Coverage (comprehensive and collision) for all vehicles and trucks used by the Fire Department in providing fire protection and fire prevention services to the City and to the cities of Arden Hills and North Oaks. D. Building and Equipment Coverage (replacement value) for all buildings and .'" equipment owned or used by the Fire Department in providing fire protection and fire prevention services to the City and to the Cities of Arden Hills and North Oaks. All insurance policies purchased by Fire Department shall include City as an additional 5 . . insured and shall contain a cancellation clause requiring thirty (30) days written notice to be mailed to City prior to such date of cancellation. Fire Department shall provide City with a certificate of insurance indicating that the required types and amounts of insurance are in force. Liability insurance must apply to vehicles owned, leased or utilized by Fire Department. 11.0 Indemnification. Fire Department and City shall indemnify and hold each other harmless from any claims for damages resulting to persons or property by reason of the negligent acts or omissions of the other party, its officers, employees, members or agents. 12.0 Dissolution of Fire Deoartment. A. Fire Department Initiated: If the dissolution of the Fire Department is initiated by the Fire Department and is not the result of a termination of this Contract by one or more of the Cities, the Fire Department's assets shall be conveyed to a successor organization which provides Fire Protection Services to City and to the Cities of Arden Hills and North Oaks; or, if a successor organization does not provide Fire Protection Services to all three cities, Fire Department's assets shall be conveyed to the City and to the Cities of Arden Hills and North Oaks, in the manner and in the proportions deemed appropriate by such cities. . B. Citv Initiated: If the Dissolution .of the Fire Department is the result of a termination of this Contract by one or more of the Cities, the Fire Department's assets shall be liquidated. The liquidated assets shall first be applied to insure that the benefit obligations of the Lake Johanna Volunteer Fireman's Benefit Association, Inc. are fully funded. The balance of the liquidated assets, if any, shall be conveyed to the City and the cities of Arden Hills and North Oaks in the manner and in proportions deemed appropriate by such cities. C. Amendment of Bvlaws: Fire Department shall amend its Bylaws in compliance with Minnesota statutes governing non-profit organizations, if necessary, in order to effectuate the provisions of this section. 13.0 Reserved 14.0 Amendments. This Contract rnay only be amended by written consent of both ,,' parties. 15.0 Contracts and Exhibits. This Contract, including the exhibits attached hereto, contains the entire agreement of the parties. All preliminary negotiations are merged into and incorporated into this Contract. . 6 16.0 Waiver. The action or inaction by either party, with knowledge of any breach of . this Contract by the other party; or of any default on the part of the other party, in the observance or performance of any of the obligations or covenants of this Contract, shall not be deemed to be a waiver of any of the provisions of this Contract. No failure on the part of either party to enforce any obligation or covenant herein contained, nor any waiver of any right hereunder by either party, unless in writing, shall discharge or invalidate such obligations or covenant or affect the right of said party to enforce the same in the event of any subsequent breach or default. 17.0 Invaliditv. If any part of this Contract, or any part of any provision hereof, shall be adjudicated to be void or invalid, then the remaining portions hereof not specifically adjudicated to be invalid, shall be enforced without reference to the part or portions so adjudicated, insofar as such remaining provisions are capable of enforcement. 18.0 Governinl! Law. This Contract shall be subject to and governed by the laws of the State of Minnesota. IN WITNESS WHEREOF, City and Fire Department have executed this Contract by their authorized officers as indicated below: Approved by Resolution No. _ CITY OF ARDEN HILLS and adopted on the _ day of . ,1998. By: Dennis Probst Its: Mayor By: Brian Fritsinger Its: City Administrator Approved and adopted LAKE JOHANNA VOLUNTEER FIRE on the _ day of DEPARTMENT ,1998. By: Don Szurek Its: Fire Chief F:\Users\HULDA\Jeny\SV\FIRE-AH-Revised.AGR.wpd November 17.1998 . 7 . . FIRE PROTECTION AGREEMENT . THIS AGREEMENT, Made this 31st day of October, 1988, by and between the CITY OF ARDEN RILLS, a statutory city under Cha~ter 412 of Minnesota Statutes (the "City"), and the LAKE JOHANNA VOLONTEER FIRE DEPARTMENT, INC. , a non-profit corporation organized and existing under the provisions of Chapter 317 of Minnesota Statutes ( the "Department"), WIT N E SSE T R : WHEREAS, the City is responsible for the provision of fire protection and prevention services for the peo~le in institutions situated within their boundaries with the exce~tion, however, of the Twin Cities Army Ammunition Plant located within the boundaries of the City of Arden Rills, which geograph i c area shall hereinafter be referred to as the "Fire Service Area", and ", WHEREAS, the City has authority to enter into this Agreement by virtue of the provisions of Chapter 412 of the Minnesota Statutes and has determined that the, mutual undertakings set forth in this Agreement are desirable, in the public interest, and necessary to provide for the public health, safety and general welfare of the Fire Service Area in Resolution which is attached hereto and made a part hereof as Exhibit "A", and . HHEREAS, the Council ,of the City in,the aforesaid resolution have a~proved all of the terms and cond i tions of th is Agreement and authorized its execution by the Mayor and Clerk, and WHEREAS, the Department in the past, through previous ,agreement, has operated fi re stations commonly known as "Number : 1" and "Number 2" for the benefit of the "Fire Service Area" and , has the necessary personnel, facilities, equi~ment and training to provide an adequate and reasonable degree of fire protection within the Fire Service Area, and WHEREAS, the Department has authority to en:.er into this Agreement by virtue of the provisions of its Articles and By-Laws and desires to provide the Cities wi th fire protection and prevention services for the benefit of the Fire Service Area pursuant to the terms and conditions of this Agreer.\ent, and WHEREAS, the Department, at a meeting of its membership, has adopted a Resolution, a copy of which is attached hereto as . ......". Exhibit "BlII, approving this Agreement and authorizing its execution, NOW, THEREFORE, the City and the Department hereby mutually agree as follows: . - 1 - ....._:.!...-.. ": .. --.- , . . 1. Term. This Agreement shall define the terms and conditions or the relationship of the Cities and the Department . from July 31, 19B7 until December 31, 1998 unless terminated by mutual consent of the parties or pursuant to other provisions of ,this Agreement. 2. d ty'j's. 6"t:;Uqitf6ns'ii:r;ci"'R'i'q'h'ts. The City shall have the obligation and the right to: (al Review the Department's reasonable training criteria for current and prospective fire fighters; (bl Assist the department in recruitment of additional fire fighters; (cl Specify levels of service, after conferring with the Department, using fire fighting needs of the City as criteria; (d) Assist the Department in all reasonable ways to ~chieve its goal of providing the City with fire protection and prevention services; and (el Compensate the Department for services rendered pursuant to the budget submitted by the Department and approved by the City; provided, however, that the City shall be credited for budget surpluses and the Department rese rves right to request compensation in . addition to budget amounts where necessary to provide the levels of fire protection service required by the City. 3. De'i;ar"t"me"rlt'i's"OSHciafio'n's"'a'n'd "'!H'6h"ts. The Department ,shall have the obligation and the right to: (al Use reasonable efforts promptly to a tte nd all fires within the Fire Service Area whenever it is notified of such fires provided equipment and personnel are not being used for fire protection elsewhere at the time the fire call is received in which event equipment and personnel will respond as soon as possible within the judgment of the Department's Fire Chief or oth'er officer in charge which decision shall be final and binding upon the parties; (b) Except as otherwise provided herein" be responsible -..,'.".,< for its' internal method of operation, including but not limi ted to the type of apparatus used for a response, , assignment of personnel, dispatching procedures, determination of mutual aid response, type of response to routine c a lIs and emergencies and all other activities usually associated with the fire department; . - 2 - . . . . . (c) Recruit fire fighters as needed to maintain an adequate . number of personnel and level of response to meet specified levels of service as required in Section 2(c) . hereinabove; (d) Maintain all fire fighting equipment and the stations in good order and repair; (e) Recommend to and consult with the City for purchase of additional or new equipment and levels of service; (f) Provide annual fire inspection reports of schools and ;~; group homes; . (g) Insure the proper training of its members to render qualified and capable service under this Agreement; (h) Hold such meetings, conduct such ddlls, and maintain such records as are necessary to qualify for State aid as prescribed by the State Fire Marshal; '. (i) Obtain such training in addition to the routine training required hereunder as is requested by the City provided the City compensate the Department for the cost of such additional training; and (j) Upon reasonable requ,est of the City for additional . surveys or code -enforcement, provide a report to the requesting City provided, however, that the requesting City shall pay a charge of S25.00 per man per hour for the necessary work in the preparation of such report. : 4. Deoartment's' Re'Dorts. The Department shall provide the City with the following reports: (a) On July 1st, of each year, an annual organization report which shall include at least the following: . (i) a staffing/organization chart of the Department; ( ii) a projection of staffing needs; (iii) the call-out procedures for personnel and equipment; ........... (iv) Boa rd of Directors' and Chiefs' addresses and telephone numbers; and (v) a summary of the items set forth in subsection (c) hereinbelow; . - 3 - _"_".L-'_ ., . -_._--~---- . . . (b) On July 1st, an annual report as to the status' of the Department's apparatus, equipment and buildings which shall . include at least the following information: ; (i) equipment maintenance program; (ii) vehicle inventory; (ii i) hose inventory; (iv) rescue/medical equipment and supplies; (v) building and vehicle maintenance program; (vi) other fire fighting equipment such as communication and turnout gear; (c) On the 15th day of each month, a monthly statistical data report which shall include at least the following information: -. ( i ) fire and rescue calls; (ii) false alarms; (iii) alarms by day, classification, structure or vehicle and response time; . (iv) mutual aid calls; (d) On July 1st of each year, an annual report as to the educational, preventative, investigative and inspection services rendered by the Department during the previous year which shall ,include at least the following information: (i) fire inspection and code enforce::\ent services rendered . ( ii) fire investigations provided; , (ii i) school fire prevention programs conducted; ( iv) public educational programs conducted; and (v) conclusions on the effectiveness of the foregoi ng fire protection programs; , .' ee) On January 1st and July 1st of each year, a semi-annual training and education report which shall include at least the following information: . - 4 - ._ -... _0. - , . . (1) training and education policy--goals and results; . . (ii ) memberships; (iii) training activity; (iv) procedures for insuring compliance with competency standards; (f) On March 31st, June 30th, September 30th, and December 31st of each year, a quarterly budget report due 30 days after the end of the quarter; (g) Along with the annual budget proposal (the "Budget") to be provided by the Department to the City as hereinafter required, on July 1st, a depreciation schedule for capital items, a ten year capital equipment purchase plan and a ten year station renovation and remodeling plan, the cap i tal equipment purchase portion of which shall designate the station to which the equipment will generally be attached; '. - (h) As soon as possible after each occurrence, a fire casualty report; and ( i ) Other "reports as may 'be reasonably requested from time to time, the cost of which, however, will be agreed to at the . time of ' request. 5. Mutual Aid Agreeme'nts. The Department shall maintain its membership in the Capital City Mutual Aid Association and shall enter into such mutual aid agreements as it deems appropria te and necessary. Such agreements shall be premised on ,the condition that equipment or personnel will not be sent : outside the Fire Service Area if the Department's Fire Chief, or . his designee, determines that it is needed in the Fire Service Area. Copies of all mutual aid agreements shall be promptly, filed with the City after the Department has entered into them, and the Department shall keep the City informed of the . requirements, rules and regulations of all mutual aid agreements to which it is a party. 6. Budqe't; F idud:a:i::y "'ResDclnsihilTtles. (a) The Department shall on or before July 1 of each year submit the Budget for the next calendar year. The Budget shall include the operating budget, the capital budget and the previous ......,.". year's annual certified audit. The capital budget shall include new buildings, vehicles and equipment that are normally used as a unit and that cost more than $10,000. I terns over Ten Thousand Dollars ($10,000.00) will be the property of the City. (b) The City shall receive the Department's Budget and . consider it to be a request and opinion of the Department as to the financial needs that are required to meet the desired level . - 5 - : . ..... .0" ,- " of service. The Budget shall be considered in relation to all of the City's vital needs and the level of service desired by the . City. (c) The Budget shall include line item needs as detailed by standard accounting procedures used in an annual audit. The Department shall be prepared to explain or detail the itemized requests in the Budget. (d) After approval of the Mayor, or the Acting Mayor in the Mayor' s absence, the City shall pay the vendor for unbudgeted emergency repairs that cost more than $500. (e) The Budget for the last half of 1987 and for calendar year 1988 are attached as Exhibit .C. hereto and shall constitute' a general format for consideration of future Budgets. (f) Capital equipment shall be purchased and owned by the Department until the currently designated depreciation reserve monies are depleted. '. (g) Ownership of all capital equipment heretofore purchased by the Department shall remain vested in the Department. 7. _ Ind-ependent"'Coiitractor. Department rner:1bers shall not be considered er:1ployees of the City and shall be entitled to none of the benefits for any of the City's regular employees, including, bu t not limi ted to, such items as severance pay, . health and 'welfare insurance benefits, retirement credit, workman's compensation coverage, or other benefits normally considered to be employee fringe benefits for any regular City employees. Department shall not be subject to any existing civil service provisions, protections or benefits and hereby expressly : waive all rights to benefits accorded present em;>loyees of the City and hereby acknowledge that it is entitled to make no claims against the City except as provided herein. 8. Insurance. Department shall purchase insurance of the . types listed below and such other coverages as it may deem advisable: (a) -Workmen's Compensation - statutory limits (b) Comprehensive Liability $1,000,000 single limits (c) Building Coverage or Hazard ........, Insurance - 90% of replacement cost. All insurance policies purchased by Department shall include City as an additional insured and shall contain a cancellation clause requiring thirty (30) days' written notice to be mailed to City prior to such date of cancellation. . - 6 - . . Department shall provide City with a certificate of . insurance indicating that the, required types and, amounts of insurance are in force. Liability insurance must apply to vehicles owned, leased or utilized by the Department. 9. fri."d'eiiiri.Tf"fc"il:tTon. Department and the City shall indemni fy and hold each other ha rmless from any claims, sui ts, demands or causes of action arising out of losses or damages caused to a person or property by reason of the negligent acts or omissions of the respective parties' officers, employees or agents. 10. fri.'v'est'(qadclris. Department shall promptly investigate the cause, origin and circumstances of each and every fire occurring within the Fire Service Area involving loss of life or injury to person or destruction or damage to property in excess of SlOO.OO or until such investigation is turned over to another agency. If it appears to the personnel making the investigation that such fire is of suspicious origin, he shall take immediate charge of all physical evidence relating to the cause of toe fire and pursue the investigation to its conclusion. A report shall be submitted through the Fire Chief to the appropriate City of all facts and findings relative to each investigation. 11. C'6'moensa't'ion. The Budget submitted to the City pursuant to Section 6 hereof shall be subject to the review and' approval of the City. Once the City has approved the Budget, it . shall pay the Department one-half (1/2) of the amount thereof on the next succeeding January 1 and one-half (1/2) thereof on July 1 of the same year. The first payment shall be one-half (1/2) of the amount sho....n in the budget, for 1988 plus an amount represe~ting payment due for the last one-half (1/2) of 1987. 12. Accountability of Department. . (a) Examinati'6n""anij' 'Ratina. Periodically dudng the term of this Agreement, City may cause to be performed an examination rating of Department's operations to determine the a=countability of Department in performing the services and obligations required by this Agreement. The Examiner selected, either with or without assistance fro the Insurance Service Office of the State of Minnesota, shall b~, .~ualified to perform an evaluation in accoz:dance with The Gradina Schedule For HUC1icipal Fire Protection, 1974, 4th Printing, a Publication For Insurance Service Offices, 160 Hater Street, New York, Ne.... York 10038 or any subsequent revisions of such publication. ,." (b) s'e'I'ecti6n''"o('"Rat!.nq''E;'j.:'aniiner. If City determines to have an examination rating prepared, it shall first contact the Insurance Service Office of the State of Minnesota and request that office to recommend a qualified examiner. If the Insurance Service Office determines that it does not want to become involved in the process of selecting an examiner, City roay secure . ' - 7 - --- the services of a qualified exar.tiner by contacting other public agencies or pri va te organi za t ions. Ci ty shall pay the cost of . any examination which it requests. (c) c'6'6'p'e'r'ci'tTc;;I"'or"De'pa'rtment. During the examination rating, Department shall cooperate fully with the examiner and Ci ty. At the examiner's request, Department' shall provide all records and informat ion rela t i ve to the opera tion of Department and its facil i ties. At the commencement of the rating examination, Department shall designate a representative who shall act as a liaison with the examiner. Neither the examiner nor the examination process shall in any way interfere with Department's ability to provide the fire protection services required by this Agreement. (d) fs't'ci'6Hs'tlme n't" c;{.. Acc'ou n'ta"biltty . Department shall be deemed accountable to City upon receiving from the examiner, at the conclusion of his examination, a rating of 1,350 deficiency points or less based upon the guidelines of the ~Fiteria described in Section lOCal. The establishment of Department's accountability shall not remove Department's obligation to adopt, cons istent with its financial capabil i ties ~ all recommendations and requirements contained in the examiner's rating report, which would improve the efficiency of Department's operations and reduce the number of its deficiency points. . .eeL.. Est'ablishment of Deficiencv Status, Confirmation and . Cure Thereof. (i) wh'e.r.,i'.exam"iner...,;...ci's..'.se'fe.c.t.,idu.w.{iOii...ci.ssTstanceqfr'om Insurance Service Office. In the event that an examination rating, by an examiner selected with the assistance from the Insurance Service Office, . results in a rating of more than 1,350 deficiency . points, Department shall have 75 days from the"':- date of written notification of its deficiency status to adopt policies or procedures to educe its number of deficiency points to a level of 1,350 or less. (ii) Hlier'e' "e'x'amiiie'r '''was 'se"fec:t'ecC"wl'thout" aSS'l stance from Insurance Service Office. In the event that an examination rating, by an examiner selected without assistance from the Insurance Service Office, results in a rating of I:loJ:"e than 1,350 deficiency points, Department shall have the ....." following options: a. I-lithin 75 ,days from the date of ",ritten notification of its deficiency status, Department may adopt policies or procedures to reduce the number of deficiency points to 1,350 or less. ... - 8 - . . . . . b. Within 15 days from the date of written . notification of its deficiency status, Department may notify City that Department will obtain a second examination rating by a qualified examiner. Department shall pay for the cost of any examination rating which it requests. In the event that the examination rating requested by the Department results in a rating of more than 1,350 deficiency points, Department shall have 75 days frolll the date of written notification of its deficiency status to cure such deficiency by adopting policies or procedures to reduce its number of deficiency points to a level of 1,350 or less. In the event that the examination rating requested by Department does not result in a deficiency status, City may request arbitration as provided in the next Section of this agreement. _ c. Within 15 days from the date of written notification of its deficiency status, Department may request arbitration as provided in the next ,Section of this agreement. (f) T'e"r'riii:n"at.'ion" B"e'c'a",j'se"oF'oe'i: icTe"n"c'y'S"t"<i:t'us. If, upon the . expiration of the time limits specified in Sections l2(e)(i), 12(e)(ii), or 13 hereof. Department still maintains a deficiency status, City may terminate this Contract by giving Department sixty ,(60) days' written notification of termination. Until a termination under this Subsection has become effective, Department shall be obligated to perform its services and ,obligations hereunder. and City shall be obligated' to pay 'Department on or before the effective date of te~ination its pro' ; rata share of the applicable compensation due it determined as of the effective date of termination by dividing the number of days elapsed from the previous termination by dividing the number of . days elapsed from the previous January 1. to the effective date of termination by 365 and multiplying the result of such division by the amount of compensation to be paid to Department for tpe period commencing with the January I previous to the effective date of termination and the December 31 next following the same. (g) Tern,i"r,a'd'on'''oi'''ArSitration'' ailC'ii':is';;"'o{"i1on'':Co'mo"iiance. , If the City or the Department fails to satisfy the requirements ...,.. of this Agreement, either party shall provide the other party with a written notice which shall clearly describe the manner in e - 9 - ~ ...: . which the other party has failed to comply with the Agreement and which shall request the other party to (a) bring itself into . compliance with the terms of this Agreement within forty-five . (45) days from the date of the written notice or (bl within twenty (20) days of the date of' the written notice, request arbitration' pursuant to the provisions of the next Section hereof. If a party fails to bring itself into compliance with the terms of this Agreement or fails to request arbitration within the time limit specified in the previous sentence hereof, the other party may terminate the Agreement by giving the non- complying party sixty (60) days' written notice of termination or may request arbitration pursuant to the next Section hereof. The last sentence of Section 12(f) hereof shall apply to termination under this Subsection (g) of Section 12. 13. ArbIt'radon. Where arbitration is requested pursuant to Section 12(e)(ii)b., l2(e)(iilc., or Section 12(g), City and Department shall define in writing the issues relating to the deficiency determination or non-compliance allegation whicn shall be submitted to a panel of arbitrators in the following manner: (a) City shall select a person who has expertise in evaluating 'fire protection services. Department shall select a person who has expertise in evaluating fire protection services. The two ~arties chose shall select a third party likewise qualified. The three parties selected shall serve as the panel of arbitrators. (b) City and Department shall provide the panel ....ith any . informa~ion requested as promptly as possible. (cl The panel shall notify City and Department of the date, time and place of hearing at which both parties may make a :presentation. City will make its facilities available for purposes of the hearing. -- (d) Hithin thirty (30) days of the hearing or any continuation thereof the panel shall notify City and Department of its decision which shall be binding on all parties. (el The fees and expenses of the arbitration panel shall be divided equally between City and Department. (f) If the panel's determination is that either of the parties has not satisfied the requirements of this Agreement, that party shall have seventy-five (75l days fro", the date of ...., ....ritten notification of the panel's decision ....ithin ....hich to comply. In the event the Department has been found not to have complied with this Agreement and has not corrected the deficiency ....ithin the time limits prescribed above, the City r,ay terminate this Agreement by giving sixty (60) days' written notice to the Department. In the event that the City has been found not to have complied with this Agreement, the decision of the panel may be .' enforced by obtaining an apprqpriate Court Order. - 10 - . . . . (g) The a!:bit!:ation panel's autho!:ity shall be limited in . the following !:espects: It may not app!:ove, disapprove o!: in any manne!: modify the Budget app!:oved by the City. In regard to the adequacy of the Budget and/or levels of fire p!:otection ser7ices, the authority of the arbit!:ation panel shall be limited to determining whether or not the level of se!:vice requested by the City can reasonably be provided by the Oepa!:trnent for the amount of the Budget. 14. j.j;\eli'dme'rlts. This Agreement may only be arnended by the mutual consent in wdting of the pa!:ties. 15. Entire Aqreement; Exhibits. This Agreement, including the exhibits attached hereto, contain the entire agreement of the parties. It may not be changed o!:ally but only by an agreement in w!:iting signed by the party against whom enfo::-cement of any waive!:, change, modification, extension o!: discharge is sought. All preliminary negotiations are me!:ged into and incorporated in this Agreement. _ 16. Not'-J6iii't'''venturers. This Ag!:eement does not create the relationship of principal and agent or of pa!:tne!:ship or of joint 7entu!:e o!: of any association between the City and the Depa!:tment, the sole ,!:elationship between them being that of 'independent cont!:acto!:s. 17. "W'a:iv'e!:. The action or inaction by either pa!:ty with . knowledge of any breach of this Agreement by the other party, or of any default on the pa!:t of the other pa!:ty in the obse!:vance or performance of any of the obligations or C07enants of this Agreeme~t, shall not be deemed to be a waive!: of any of the p!:ovisions of this Agreement. No failure on the part of either pa!:ty to enforce any obligation o!: covenant he!:ein contained, nor ,any waiver of any !:ight hereunder by eithe!: party, unless in 'w!:iting, shall discharge or invalidate such obligation or-- covenant o!: affect the !:ight of said pa!:ty to enforce the same in the ~vent of any subsequent breach or default. . 18. in"Jafi"d'lty. If any pa!:t of this Ag!:eement, or any part of any p!:ovision he!:eof, shall be adjudicated to be void or invalid, then the remaining provisions hereof not specifical~y adjudicated to be invalid, shall be enforced without reference to the pa!:t o!: portions so adjudicated, insofar as such !:emaining p!:ovisions are capable of enfo!:cement. 19. Governinq- 'Law. This Agreement shall be 'subject to and _'__.., governed by the laws of the State of ~Iinnesota. .. - 11 - ........,.::.. ------- -------------- . . , . IN WITNESS WHEREOF, the City and the Department have executed this Agreement as of the day and year first above written. . CITIES: DEPARTMENT: CITY OF ARDEN HILLS 'LAKE JOHANNA VOLUNTEER F~EPARTMENT' INC. f ~~2;';'';'';':'''...' . ".:.~F... /7~i/l':'.a)4 Mayor Pres[dent/Fire Ch. 'c~e~~.~'~~"."""""""" -. . : - ; . . -.'..' - . - 12 - .. .... ... -. . , . CITY OF ARDEN HILLS MEMORANDUM DATE: November 25, 1998 TO: Mayor and City Councilmembers FROM: Brian Fritsinger, City Administrator@ SUBJECT: Follow-up Items to November 9,1998 Council Meeting (West Round Lake Road Reconstruction, Phase II) Background At the November 9, 1998 City Council meeting, Council adopted Resolution No. 98-63, "Receiving Preliminary Report in the Matter of the 1999 Street Improvement Project, West Round Lake Road (Phase II)," and scheduled a public hearing on December 14, 1998 for the proposed improvement Prior to adoption of the resolution, much discussion occurred concerning the estimated costs and funding sources of Alternatives "B" (two-lane divided with raised median and turn lanes) and "D" (two-land undivided with center turn lane). Specifically, certain members of the Council indicated a desire to see a side-by-side comparison of"B" and . "D." In addition, staff was asked to provide an update on the use of tax increment financing (TIF) based proceeds/future TIF revenue streams, Puhlic Hearing As indicated above, the Council had previously scheduled the public hearing for December 14, 1998, Staff contacted each Councilmember during the past week to discuss the postponement of this hearing until such time that additional project costs, and funding sources, could be analyzed and presented. The Council agreed and required hearing notices have not been provided to affected property owners, As a result, the City Council will need to rescheduled the public hearing, The initial resolution was approved on a 3-2 vote, Chapter 429, MN Statutes requires that any project being considered for assessment be approved by the Council with a four-fifths vote at the improvement hearing. The information to be presented at this evening's meeting should assist the City Council in determining how the project should proceed, and allow for a more informative public hearing. ..,<.".". Revised Alternative "B" Project Costs City Engineer Brown revisited the cost assumptions of Alternative "B" (Attachment A), In summary, the total costs of this Alternative (without enhancements) have decreased from the original Feasibility Report total of$I,998,810 to the current $1,781,840. This is a reduction of$216,970, Attachment A details the changes. . . ~ Memorandum, Follow-up Items, WRLR Reconstruction, Phase II . Page Two November 25, 1998 Revenlle SOllrces Staff has not yet completed the funding source analysis and will have this information available as a bench handout at the meeting. Reqllested Action The City Council is asked to adopt Resolution #98-72, rescheduling the public hearing in the matter of the 1999 Street Improvement project, West Round Lake Road. BF/sls . .-. "".< . , . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 98-72 RESOLUTION RESCHEDULING THE PUBLIC HEARING IN THE MATTER OF THE 1999 STREET IMPROVEMENT PROJECT, WEST ROUND LAKE ROAD WHEREAS, pursuant to resolution ofthe Council adopted August 31, 1998, a Preliminary Feasibility Report has been prepared by BRW, Consulting Engineers, with reference to the 1999 Arden Hills Street Improvement of West Round Lake Road from 500 feet south of Highway 96 to Gateway Boulevard; and WHEREAS, this Report and a later Addendum was received by the Council on November 9, 1998; and WHEREAS, the Report provides information regarding whether the proposed project is necessary, cost effective, and feasible; and WHEREAS, the City Council adopted Resolution #98-63, receiving Preliminary Report in the . matter of the 1999 Street Improvement project at its November 9, 1998 meeting; and WHEREAS, the City Council scheduled a public hearing on the improvement for the 14th day of December, 1998; and WHEREAS, the scheduled public hearing was postponed in order for the city Council to consider additional information relevant to the project NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: I. The Council will consider the improvement of such street in accordance with the Report and the assessment of abutting property for all or a portion ofthe cost of the improvement, pursuant to Minnesota Statutes, Chapter 429 at an estimated cost of the improvement of $1,543,835, 2. The public hearing shall be rescheduled and held on the proposed improvement of .-".-.". West Round Lake Road on the 4th day ofJanuary, 1999, in the Council Chambers of the Arden Hills City Hall at 7:00 p,m., and the Clerk shall give mailed and published notice of sllch hearing and improvement as required by law. . , Resolution No. 98-72 Page Two November 30, 1998 . PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 30th DAY OF NOVEMBER, i998. DENNIS PROBST, MAYOR ATTEST: BRIAN FRITSINGER, CITY ADMINISTRATOR . .....,.. . . ~~~ BRW MEMORANDUM ~' . ' ".~ AOAMES&MOOREGROUPcOMPANy BRW Thresher Square 700 South Third Street Minneapoli" MN 55415 Phone: (612)370-0700 Fax: (612)370-1378 To: Brian FritsingerfCity Administrator File:379510028001 From: Greg BrownlBRW, Arden Hills City Engineer Date: November 20,1998 Subject: Round Lake Road Phase 2 Cost Comparison We have reviewed the cost estimate figures presented at the November 9, 1998 Council meeting to insure that a fair comparison has been made between Alternatives Band D. The following is a . tabulated breakdown of costs for each alternative. I had mentioned at the meeting that the estimated cost for Alternative B had been reduced from the estimate provided in the original feasibility report as a result ofreceiving preliminary soil boring information. Alternative R Alternative D Difference Roadway Improvements 51,201,290,00 51,039,675,00 5161,615.00 Storm Sewer Improvements $ 297,000.00 $ 245,110,00 5 51,890,00 Watermain Improvements $ 230,550.00 $ 230,550.00 5 0.00 Right of Way Acquisition $ 25,000.00 $ 0,00 $ 25,000.00 Perm, Easement Acquisition S; 28,000 00 $ 78,SOO 00 S 000 51,781,840.00 $1,543,835.00 $238,005,00 Discllssion Alternative B has a 15% wider footprint than Alternative D. The bituminous area of Alternative B is approximately 1200 square meters less than Alternative D however the total prepared base area of Alternative B is approximately 600 square meters greater than Alternative D due to the larger amount of curb & gutter (due to median islands) included with Alternative B. The net ",effect of these differences results in approximately $46,400.00 of additional cost for Alternative B. The larger footprint of Alternative B is reflected in additional common excavation costs and retaining wall costs (primarily along the Nott Company property) totaling $48,150,00. Alternative B would also require additional sodding of medians and at a minimum, the installation of irrigation sleeves for the median areas which is estimated to cost approximately . $18,400,00, Alternative B traffic control costs are anticipated to be less than Alternative D however, the TeAAP wellheads would be located within the roadway in Alternative B which would likely result in additional costs associated with relocation of storm sewer trunk line or possible modification/relocation costs of the wells themselves, Other minor cost differences U:\WPOOCS\AIlDENHILIROUNDLAK\COSTCOMP,MEM Mr, Brian Fritsinger November 20, 1998 Page 2 . include additional signage for Alternative B ($13,900,00) and additional mobilization costs ($20,800.00 base upon 5% of project costs), The estimated storm sewer costs for Alternative B are approximately $52,000.00 greater than those estimated for Alternative D, The difference is a result of longer pipe lengths for each series of catch basins and approximately 14 extra catchbasins for median drainage. The current storm sewer cost estimate for Alternative B is greater than the estimate included in the feasibility report by approximately $52,000,00, This increase was made to reflect additional structures and connections to existing business driveways along the route, Both alternatives will need to provide catchbasins and storm sewer connections to the existing properties, This work was included as a result of the refinement of the roadway design. Alternative B would require the acquisition of a 6 foot wide strip along the existing private properties to provide for a minimum of6 feet of right of way adjacent to the eastern curb line, Both alternatives include the purchase ofa 15 foot wide permanent trail and utility easement along the eastern side of the roadway for sidewalk, snow storage and private utility placement Detailed constmction cost estimates are attached for your review. Co~t Per Foot Comparison . Recent reside:ltia: Weet reconstruction pr,)jects within the City have cost approximately $200 per foot of roadway, The proposed improvements for West Round Lake Road Phase 2 are estimated to cost approximately $575 (Alternative B) or $500 (Alternative D), The factors generating the higher per foot costs are outlined below as they relate to Alternative D, The estimated additional costs include the 10% contingency and 26% indirect costs: I) Traffic Control: The West Round Lake Road improvements include significant allowances for traffic control which includes items such as concrete I-barrier, temporary paving, temporary signage and temporary striping which normally are unnecessary for low volume residential streets, Estimated additional cost: $1 OO,OOO.OO(Alt D), 2) Pavement section: The proposed pavement section for West Round Lake Road includes 70% more bituminous surface mix, 50% more aggregate base and 50% more sand subbase as the typical residential street The heavier pavement section is necessary to provide for adequate carrying capacity for the truck traffic expected on ... .." the roadway, Estimated ~dditio[jal cost: $130,000,OO(Alt D). 3) Retaining Wall/Soil Correction: The expansion of West Round Lake Road will require the additional excavation and construction of a retaining wall along the Nott Company parcel. In addition, the cost estimate includes provisions for approximately $20,000 in soil correction in roadway areas, Estimated additional cost: . $156,000,OO(Alt D), U-"WPDOCS ARDE~nIlL"ROUNOLAK\COSTCOMP.MEM Mr. Brian Fritsinger . November 20, 1998 Page 3 4) Roadway Width: Alternative D includes the" construction of a 44 foot roadway with a 6 foot wide sidewalk. Typical residential streets are 32 feet wide and do not include sidewalks, Estimated additional cost $125,000,OO(Alt D), 5) Miscellaneous: The West Round Lake Road project includes estimated costs for modifications to the three TCAAP monitoring wellheads, permanent signage, striping and pavement markings which is more extensive than typical residential streets, clearing and grubbing and removal of existing culverts, Estimated additional cost: $70,000,00, 6) Storm Sewer: The West Round Lake Road project includes storm sewer catchbasins for the roadway as well as catchbasins for the commercial driveways. Overall pipe lengths are longer than typical residential streets and pipe diameters are greater to handle the larger flows from roadway and business runoff, Estimated additional cost: $85,000. F.nl1ancements Preliminary cost estimates for potential enhancements to the project have been included for your information, The enhancements include streetlighting, landscape trees, landscape shrubs and . irrigation system. Enhancements could be included with the base project or added to the roadway at a future date. The irrigation system is assumed to provide irrigation to median areas only and therefor would be necessary if Alternative B were chosen. Trees and shrubs could be incorporated into either alternative however, it is likely that Alternative B would require more landscaping due to the median areas. A major factor in selecting Altemative B would be the desire to create an aesthetic corridor in which landscaping would playa major role, If the Council selects Alternative B, the inclusion of irrigation and landscaping into the project at this time should be strongly considered, The estimated cost landscaping trees and shrubs is based upon typical plant materials at a uniform spacing. If the council elects to include landscaping in the project, a more detailed range of landscaping alternatives and costs will be prepared for approvaL The estimate for pedestrian lighting is primarily intended to provide for lighting along the sidewalk for pedestrian safety. This area is very dark at night and several property owners stated that they would like to have some level oflighting for workers utilizing the side"-alk at night or early morning. The City has not provided streetlighting or pedestrian lighting on city streets to date. ....... . U:\WPDOCS"ARDENHIL'ROUNDLAK\.cOSTCO~tP.MEM --.--- --- ----- City of Arden Hills . West Round Lake Road Phase 2 Alternative B - Divided Roadway with two 16 Foot Wide Lanes WEST ROUND LAKE ROAD CONSTRUCTION Unit llil. ltm1 liui..t Quantity ~ Extension 1 Mobilization LS 1.0 $ 55,000.00 $ 55,000.00 2 Clearing and Grubbing ha 1.0 $ 5,000.00 $ 5,000.00 3 Bituminous Pavement Removal m2 6,500.0 $ 2.50 $ 16,250.00 4 Miscellaneous Removals LS 1.0 $ 25,000.00 $ 25,000.00 5 Common Excavation m3 19,000.0 $ 7.00 $ 133,000.00 6 Soil Correction m3 2,000.0 $ 12.00 $ 24,000.00 7 Select Granular Base (300 mm) m3 4,250.0 $ 16.00 $ 68,000.00 8 Aggregate Base CL 5 (300 mm) m3 4,250.0 $ 18.00 $ 76,500.00 9 Bituminous Base Course (50 mm) t 1,350.0 $ 26.50 $ 35,775.00 10 Bituminous Binder Course (SO mm) t 1,350.0 $ 26.50 S 35,775.00 II Bituminous Wear Course (SO mm) t 1,350.0 $ 29.00 S 39,150.00 12 Concrete Curb and Gutter (B618) m 3,150.0 $ 22.00 $ 69,300.00 13 Concrete Median m2 320.0 $ 27. 00 $ 8,640.00 14 Traffic Control LS 1.0 $ 50,000.00 $ 50,000.00 . 15 Signage anJ Striping LS 1.0 $ 25,000.00 S 25,000.00 16 Modular Block Retaining Wall m2 350.0 S 270.00 S 94,500.00 17 TCAAP Wellhead Modifications LS 1.0 $ 35,000.00 $ 35,000.00 18 Seeding ha 1.2 $ 5,000.00 $ 6,000.00 19 Sodding m2 7,000.0 $ 3.50 S 24,500.00 20 Concrete Walk m2 1,500.0 $ 25.00 $ 37,500.00 21 Irrigation Sleeves m 140.0 $ 20.00 S 2,800.00 10% Contingency S 86,700.00 SUBTOTAL $ 953,390.00 26% Indirect Cost and Capitalized Interest $ 247,900.00 Total Estimated Project Cost Alternative B $ 1,201,290.00 . ---- , . City of Arden Hills West Round Lake Road Phase 2 Alternative D - 44 Foot Wide Three Lane Undivided Roadway WEST ROUND LAKE ROAD CONSTRUCTION Unit :tfu. ll= l1nil Ouantity ~ Exten~ion 1 Mobilization LS 1.0 $ 40,000.00 S 40,000.00 2 Clearing and Gmbbing ha 0.8 $ 5,000.00 S 4,000.00 3 Bituminous Pavement Removal m2 6,250.0 $ 2.50 S 15,625.00 4 Miscellaneous Removals LS 1.0 $ 20,000.00 S 20,000.00 5 Conunon Excavation m3 15,000.0 $ 7.00 S 105,000.00 6 Soil Correction m3 1,800.0 S 12.00 S 21,600.00 7 Select Granular Base (300 nun) m3 4,000.0 $ 16.00 S 64,000.00 8 Aggregate Base CL 5 (300 nun) m3 4,000.0 $ 18.00 $ 72,000.00 9 Bituminous Base Course (50 nun) t 1.500.0 $ 26.50 S 39,750.00 10 Bimminous Binder Course (50 nun) t 1,500.0 $ 26.50 $ 39,750.00 11 Bituminous Wear Course (50 mm) t 1,500.0 $ 29.00 S 43,500.00 12 Concrete Curb and Gutter (B618) m 1,850.0 $ 22.00 S 40,700.00 13 Traffic Control LS 1.0 $ 70,000.00 $ 70,000.00 14 Signage and Striping LS 1.0 $ 15,000.00 S 15,000.00 . 15 Modular Block Retaining Wall m2 325.0 $ 270.00 S 87,750.00 16 TCAAP Wellhead Modification LS 1.0 $ 15,000.00 S 15,000.00 17 Seeding ha 1.0 $ 5,000.00 $ 5,000.00 18 Sodding m2 4,000.0 $ 3.50 S 14,000.00 19 Concrete Walk ml 1,500.0 $ 25.00 S 37,500.00 10% Contingency $ 75,000.00 SUBTOTAL $ 825,175.00 26% Indirect Cost and Capitalized Interest S 214,500.00 Total Estimated Project Cost Alternative D S 1,039,675.00 . City of Arden Hills 1999 Street Improvements Project . West Round Lake Road Phase 2 Alternative B STORM DRAINAGE IMPROVEMENTS Unit No.. lllin !1ni! Quantity ~ Extension 1 Mobilization LS 1.0 $ 10,000.00 $ 10,000.00 2 Connect to Existing Storm Sewer EA 1.0 $ 1,500.00 $ 1,500.00 3 375 mm RCP m 210.0 $ 85.00 $ 17,850.00 4 525 mm RCP m 200.0 $ 120.00 $ 24,000.00 5 600 mm RCP m 90.0 $ 138.00 $ 12,420.00 6 675 mm RCP m 90.0 $ 156.00 $ 14,040.00 7 750 mm RCP m 70.0 $ 175.00 $ 12,250.00 8 825 mm RCP m 110.0 $ 195.00 $ 21,450.00 9 100 mm Perferated Drain Pipe m 560.0 $ 25.00 $ 14,000.00 10 Catch Basin (600 mm x 900 mm) EA 14.0 $ 1,200.00 S 16,800.00 11 Manhole Catch Basin (1.3 m) EA 28.0 $ 2,500.00 S 70,000.00 . 10% Contingency S 21,390.00 SUBTOTAL $ 235,700.00 26% Indirect Cost and Capitalized Interest $ 61,300.00 Total Estimated Project Cost - Storm Drainage Alt. B $ 297,000.00 (Revised November 4,1998) --..,' . , . City of Arden Hills 1999 Street Improvements Project West Round Lake Road Phase 2 Alternative D STORM DRAINAGE IMPROVEMENTS Unit :tfu. IlmI l1nil Quantity ~ Extension 1 Mobilization LS 1.0 $ 8,600.00 $ 8,600.00 2 Connect to Existing Storm Sewer EA 1.0 $ 1,500.00 $ 1,500.00 3 375 nun RCP m 134.0 $ 85.00 $ 15,640.00 4 525 nun RCP m 180.0 $ 120.00 $ 21,600.00 5 600 nun RCP m 85.0 $ 138.00 $ 11,730.00 6 675 nun RCP m 90.0 $ 156.00 $ 14,040.00 7 750 mm RCP m 70.0 $ 175.00 $ 12,250.00 8 825 mm RCP m 110.0 $ 195.00 $ 21,450.00 9 100 mm Perferated Drain Pipe m 284.0 $ 25.00 $ 7,100.00 10 Catch Basin (600 nun x 900 mm) EA 17.0 $ 1,200.00 $ 20,400.00 11 Manhole Catch Basin (1.3 m) EA 17.0 $ 2,500.00 $ 42,500.00 . 10% Contingency $ 17,700.00 SUBTOTAL $ 194,510.00 26% Indirect Cost and Capitalized Interest $ 50,600.00 Total Estimated Project Cost - Storm Drainage Alt. D $ 245,11 0.00 ...,,, . . . City of Arden Hills 1999 Street Improvements Project . West Round Lake Road Phase 2 ENHANCEMENT OPTIONS Unit llil. 1Wn !.lnit Quantity ~ Extension 1 Streetlight (includes wiring and panel) EA 30.0 $ 3,500.00 $ 105,000.00 2 Landscaping Tree EA 225.0 S 300.00 $ 67,500.00 3 Landscaping Shmb EA 500,0 S 40.00 S 20,000.00 4 Irrigation LS 1.0 $ 20,000.00 $ 20,000.00 10% Contingency $ 19,300.00 SUBTOTAL S 231,800.00 26% Indirect Cost and Capitalized Interest $ 60,300.00 . Total Estimated Project Cost - Enhancements $ 292,100.00 . ....... . - ;. CITY OF ARDEN HILLS . MEMORANDUM " DATE: November 30, 1998 TO: Mayor and City Council FROM: Kevin Ringwald, Assistant to the City Administrator SUBJECT: Community Development Department Activities November of 1998 The following summarizes the activities of the Community Development Department for November of 1998. PIanninl! Commission - December of 1998 Case #98-29 Mark & Roberta Thompson, Variance (side yard setback), 3413 Snelling Avenue. The applicant is requesting approval of side yard setback variance in order to reconstruct and enlarge the entry into their home. The existing entry appears to meet code, the proposed entry would have a 6.5 foot setback when 10 feet is required. The Staff is recommending denial as they can reconstruct their existing entry without a variance. . Case #98-30 Donald & Mary Wahlberg, Variance (side yard setback - corner), 1451 Arden Place. The applicant has yet to provide a survey ofthe property; therefore, it would appear that this case will be postponed until the January 1999 Planning Commission meeting. Case #98-31 City of Arden Hills, Zoning Ordinance modification. The City of Arden Hills requests approval of an amendment to the Zoning Ordinance. The amendment would clarify that substandard sized lots, which existed prior to the adoption of the Gateway Business District (GBD), or lots which were made substandard by a govemmental taking, are exempt from the minimum size requirement of that district. The change impacts acquisitions required for improvements to Round Lake Road. Case #98-32 Cardiac Pacemakers Inc., Site Plan (minor building addition), 4100 Hamline Avenue. The petitioner is requesting approval ofa site plan to allow for a minor expansion in Building B (17,520 square feet) at their campus which is located at 4100 Hamline A venue. The footprint of the building addition is 8,760 square feet, but given that the building is two stories the overall square feet added is 17,520 square feet. The building addition is for manufacturing (1" Floor) and Office (2"d Floor) and cannot be seen from the public right-of-way. The addition will match the exterior of the existing building and sufficient parking exists to accommodate the proposed addition. . .. - Protective Insoections 1. Building Permits (November). The City issued five commerciaVindustrial permits in November. The first (#6279) was for an interior office remodel ($13,700) at 4105 . Lexington Avenue. The second (#6280) was for an interior office remodel ($29,000) at 4105 Lexington Avenue. The third (#6281) was for an interior office remodel ($13,300) at 4105 Lexington A venue. The fourth (#6303) was for an interior office remodel (S12,000) at 4105 Lexington Avenue. Lastly, the fifth (#6310) was for an interior office remodel at CPI ($300,000) at 4100 Hamline A venue. The total valuation added by these building permits was $368,000.00 with an average valuation of $73,600.00. In November, the City issued 28 residential remodeling permits, which ranged in value from $1,584.00 to $30,000.00, had a total value of$212,382.00 and had an average value of$7,585.07. 2. Sign Permits. In November the City issued two sign permits, 98-21 (wall sign) to Kim's Tailor at 3539 Lexington A venue and 98-22 (temporary) to Firstar Bank at 4061 Lexington Avenue. Economic Develooment 1. Gateway Business District. The City Attorney, City's Acquisition Specialist (Bud Storm-Evergreen Land Services), and Staff met with the Indykiewicz's on Friday, November 6,1998 to discuss the acquisition of that property. The property owner indicated that they wanted the City to buy all of their property, equipment, and product (ie., dirt), so that could go out of business. The City indicated that it would like to get a handle on what they thought the value of these items would be so that it could evaluate its . options. The City agreed to discuss several items with Ramsey County and get back to the Indykiewicz's. The Staff has scheduled a meeting with Ramsey County for Monday, November 23, 1998 to discuss these items. All parties agreed to continue to positively discuss the acquisition so as to come to an out of court settlement for the acquisition of this property. Staff also met with representatives ofMT Properties (owners of the railroad right-of-way) on Monday, November 2, 1998 to discuss the acquisition of that property. They agreed to forward this request on to their Board of Directors which meets in early December for discussion. Lastly, Staff met with representatives ofNott Company on Monday, November 16, 1998, to discuss their issues with the Round Lake Road project. The Nott Company would like to expand their building if possible (ie., buy some of the Indykiewicz property). If this acquisition is not possible, then to ensure that some screening is placed between them and the proposed county pond. The Staff will be discussing with the City Engineer the feasibility and impacts of modifying the road design to accommodate this request. Staff will report back with additional information, as it becomes available. Code Enforcement 1. 1369 Forest Lane. The property owner, Mr. Steve Nixon, continues to work on the house so that a Certificate of Occupancy can be granted. The Building Official is doing a . disproportionate amount of hand holding on this case. - ~ .. . 2. 317lf3183 Lexington Avenue. The two homes have been demolished. The boathouse along the lake and the garage has yet to .be demolished. The Building Official has been in contact with the owners requesting that they move forward on this part of the demolition. 3. 1875 Lake Lane. The owner of the property has essentially completed the clean up of the interior of the house. However, the structural components of the house still require work so that they do not pose a problem to the public's safety. The property owner has now apparently sold the property. The new owner wishes to bring the house into code compliance. The Staff will work with this owner to arrange a mutually agreeable time schedule for this activity to take place. 4. Sign Ordinance. The Sign Ordinance was adopted on Apri112, 1993. The Sign Ordinance amortized all legal nonconforming signs over a five-year period (ie., April 12, 1998). Therefore, all legal nonconforming signs at the time of the adoption (which there are a lot) are now illegal signs and have to come down. The Sign Ordinance also only allows dimensional variances (ie., height, size and width of signs). The City Council may wish to discuss how to proceed in this area at an upcoming worksession. . . -~ - CITY OF ARDEN HILLS MEMORANDUM DATE: November 20, 1998 TO: Brian Fritsinger, City Administrator FROM: Dwayne Stafford, Public Works Director V~ SUBJECT: Monthly Department Head Report Public Safety Commission The City of Arden Hills Public Safety Commission held its November meeting on Thursday, November 19,1998, at City Hall. Among items discussed were the Public Works facility, 1999 goals, and selecting a new recording secretary for 1999. Commission members considered the new City Hall, Public Works facility, y2K, and street standards as candidates for study in 1999. . Mr. Craig Wilson volunteered to serve as the recording secretary and all members present showed interest in returning to the Public Safety Commission next year. 1998 Street Improvement Project With the major portion of the 1998 Street Improvement Project complete, the City Engineer, his Inspector, the Public Works Foreman and Director, walked all the project streets and compiled a punch list of items the contractor needs to address before the City will accept the project. City of New Brighton personnel were present on the Stowe Avenue inspection. 1998 Trail Project The paving portion of the trail improvements contracted for in 1998 is now finished, Only a small amount oflandscape touch-up needs to be completed before acceptance. 1999 Street Improvement Project The City Engineer is putting the final touches on the Round Lake Road Phase I plans in preparation of advertising for bids starting on November 20,1998. Bid opening for Phase I will be on December 17, 1998 and if all goes well the contract could be awarded January 4, 1999. BRW has completed soil borings and is in the process of survey work necessary for plans and specifications on Phase II of Round Lake Road. (Indykiewcz property south to Gateway Boulevard). . "'. Monthly Department Head Report e Page 2 November 20,1998 Cleveland Avenue Railroad Bridge The City was informed the Cleveland A venue railroad bridge replacement will begin during the spring of 1999. The County's Consulting Engineer on that project has indicated a possible conflict with the new bridge and an existing Arden Hills water main. Staff will follow up on this Issue. Puhlic Works In addition to regular maintenance duties, Public Works employees have worked on the following this month: . Fall clean-up day at Shoreview . Copper/Lead testing program . Mounting plow frames on trucks and checking operation . South water tower warranty inspection . . Winterize fire hydrants as needed (many City hydrants don't drain due to their location in wet areas. These hydrants need to be pumped and filled with anti-freeze to prevent damage) . Set up, dismantle, and store voting equipment . Replaced balcony stairs at Public WorkslParks garage per OSHA directive . Installed more exterior lights at garage (Salvaged from old City Hall) . Regrade and added Class V to Lake Lane per Bradley request . Applied floating degreaser to all Life Station wet wells . Performed random inspections on Balfany, Dynamark, 1998 Street Improvements Gateway Boulevard, and Sewer Rehabilitation projects . Cleaned a portion of the known sewer problem areas . - ~- --- - . . Monthly Department Head Report Page 3 November 20,1998 bW Parks employees lost an employee this month and have been operating short handed. Some ofthe things they have been working on in addition to their routine duties are; . Removing mowing equipment from Toro's (4 wheel drive lawn tractors) and replacing with snow removal equipment (brooms and blowers) . Installing cabs and heaters on T oro' s . Winter service work on all Parks machinery . Removed and stored tennis and soccer nets . Replaced vandalized roofing and vents on Cummings Park warming house . . Preparation for skating rinks Puhlic Works Director The following is a list of some ofthe items the Public Works Director has been involved with this past month: . Completed evaluation of the City's drainage ditch's with the assistant City Engineer (a report with recommendations will follow) . Hanson development in the Southeast part of the City . Balfany project (The Public Works Director shut this project down for a period due to defective materials, improper equipment, and no inspector provided by their project engineer) . Dynamark addition . Round Lake Road . Gateway Boulevard, Trails, and 1998 Street Improvement walk through inspections . Emergency Preparedness Plan . . Lift Station #3 update ~~lglI ~t~~ff~If.;.->.;:l'7,':;;'" ;1...., '". '- ' -,',?"....,-,<_'.".''',,:'-''h'I,',.,,'._<_,__,,_..'.._-,~'-".,' . ,,":,,- --.' ,,~' , ,r.; ,.,' ,,'i{'" MONDAY, DECEMBER 7,1998, 7:30 P.M. . A COUNCIL WORKSESSION WILL BE HELD IMMEDIATELY FOLLOWING THE TRUTH IN TAXATION PUBLIC HEARING 7:30 P.M. 1. Call to Order 7:30 P.M. 2. Approval of Meeting Agenda 7:35 P.M. 3. Mayor - Meeting Overview. and Procedures . a. Explain the Truth-In-Taxation process and timetable b. Review 1998 Accomplishments 7:45 P.M. 4. Summary Presentation by Terry Post, City Accountant a Making Sense of Property Taxes b. Cost of City Services in Perspective c. Discussion of Proposed 1999 City Budget 8:05 P.M. 5. Public Comments 8:35 P.M. 6. Council/Administrator Comments 8:40 P.M. 7. Adjourn . PHONE: (612) 633-5676 · FAX (612) 633-7839 Deceniber Parks & 'Recreation .1:00'P,M. Janual'y4 ,.. Commission December 2 Newsletter Committee 6:00 P.M. Organizational and 7:30 PM. December 2 Planning Commission 7:30 P.M. Regular Council Meeting December 7 Truth In Taxation 7:30 P.M. Puhlic Hearing January 6 Planning Commission 7:30 P.M. December 7 Council Worksession 4:45 P.M. January 11 Council Worksession 4:45 P.M. December 14 Business Relations 4:00 P.M. January 20 Business Development 8:00 A.M. . Committee Commi.ttee December 14 Economic Development 7:15 P.M. January 21 Finance Committee 7:30 P.M. Authority (EDA) January 21 Public Safety 7:30 P.M. Truth In Taxation 7:30 P.M. Commission Continuation Hearing (If Required) JANUARY 23 TOWN HALL MTG. 8:30 A.M. . or (Benson Great Hall @ TO Budget Adoption 7:30 P.M. . Bethel College) 12:00 P.M. Hearing January 25 Economic Development 7:00 P.M. Council Meeting 7:30 P.M. Authority December 16 Business Development 8:00 A.M. January 25 Council Meeting 7:30 P.M. Committee January 26 Parks & Recreation 7:00P.M. December 17 Finance Committee 7:30 P.M. Commission December 17 Public Safety 7:30 P.M. January 27 Newsletter Committee 6:00 P.M. Commission NOT Business Relations 4:00 P.M. December 21 Council Worksession CANCELED SCHEDULED Committee (See December 7'") December 21 Council Meeting PENDING or Budget Adoption Hearing December 28 Council Meeting CANCELED . -- - , CITY OF ARDEN HILLS TRUTH-IN-TAXATION PUBLIC HEARING . CITY ACCOUNTANT PRESENTATION SLIDES DECEMBER 7,1998 SLIDE NUMBER DESCRIPTION A. Making Sense of Property Taxes . 1 Who Determines Your Property Tax? , 2 How your Property Taxes are DeterminedlTax Example 3 Historical City Valuation, Tax Capacity & Levy Information 4 Residential Median EMV Changes (1998 - 1999) B. Cost of City Services in Perspective 5 How Much City is in your Property Tax Dollar? 6 Comparison of State Aid Received by Neighboring Cities . 7 City Delivery of Quality Services at an Affordable Price C. Discussion of Proposed City Budget 8 How does the 1999 Proposed Budget Impact your City Taxes? 9 General Fund Revenues (Pie Chart) 10 General Fund Expenditures (pie Chart) , 11 Six-Year Summary Comparison of General Fund Expenditures, Revenues and Levies 12 Proposed 1999 Capital Budget 13 All Fund Expenditures, Six-Year Data 14 Glossary of Terms . - - , ('0- >< ~ CD . :J - en ~ ~~ J..-O Jr.. en JB o ~ >. CI) CD C/J'-t - C/J (lj (lj c: . a: CD (1)~CD C. E C/J c.. en C/J en e 0 en E <( ~ a.. ... (lj CD ..- 0 > _Een C- o r:: '- c: "0 CJ :J CD.2> c: O-en ... (lj "0 (lj ()CDen ~ en'- U 0<( ~ :J Q)<( 0 _ en Q) ...J ~ CO en-O >< . . en ca ca- ~ -- ._ () CfJ en CI) >.......$ en ...J t 0 ca ~ .... CD Q) en "0 ~ ci CI) _ c.. Q) c: (1) CO O>ca :z; . - '- Q)~ C. r.:l c: en a.....J ~ , 0 ..... "0 0-1 -- en en Q) ~ en E Q)Q)"O a. - ~.5 c c .- E :J :J ... :o,-'t:: C/J 0 CI) caQ)Q) r:: E ......_"0 .2 <( ~ en CD C wo::> '0>' Q) .- > -cQ) C . 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CIIlCUlT BIlEAKEIl - A state-paid property tax refund MAIlKET VALUE - An assessor's estimate of what prop- program for homeowners who have property taxes erty would be worth if sold on the open market. out of proportion with their income. A similar The market value is set on January 2 of the year program is also available to renters. before taxes are payable. , , CLASS IlATES - The percent of market value set by state MAIlKET VALUE LEVIES - Voter approved levies applied law that establishes the property's tax capacity to a parcel's market value rather than tax capacity. subject to the property tax. (See Table A for a , sample list of class rates) PIl0PEIlTY CLASS - The classification assigned to each parcel of property based on the use of the propeny. FISCAL DISPAIlI,.IES PIlOGIlAMS - Local units of govern- For example, owner-occupied residential property ment in the Twin Cities metropolitan area and on is classified as homestead. the Iron Range participate in property tax base sharing programs. Under these two programs. a PIlOPEIlTY TAX LEVY - The tax imposed by a local unit of portion of the growth in commercial and industrial government. The tax is established on or around property value of each city and township is contrib- December 28 of the year preceding the year that the uted to a tax base sharing pool. Each city and levy will be paid by taxpayers. township then receives a distribution of property value from the pool based on market value and T AIlGEl'ING IlEFUND - A state paid property tax refund population in each city. for homeowners whose property taxes have in- creased by more than 12 percent. A similar pro- HOMESl'EAD AND AGIlICULTUIlAL CIlEDlT AID (HAC A) - A gram is available to cabin owners. . property tax relief program that replaced the former homestead credit program and the agricultural ' TAX CAPACITY - The valuation of property based on credit program. HACA is tied to class rate reduc- market value and statutory class rates, The prop. tions for certain classes of property. erty tax for each parcel is based on its tax capacity. LOCAL GOVEIlNMENT AID (LGA) - A state government TAKABLE ,.AX CAPACITY - The sum oCthe tax capacities revenue sharing program for cities and townships of all parcels in the taxing jurisdiction after adjust- that is intended to provide an alternative to the ments for fIScal disparities. tax increment and other property tax. LOA is distributed through a formula property not available for general tax purposes. based on tax base, population, population decline. age of housing, and the percent of market value TOTAL TA.'< CAPACITY - The amount'computed by fllSt classified as commercial or industrial. No city can totaling the tax capacities-ofall parcels of property receive less LOA than it did in 1993. within a city. LOCAL PERFOIlMANCE AID (LPA) - A state program for TOTAL TA.'< IlATE - the sum of the local tax rates for all cities and counties that is intended to provide an taxing authorities that levy against a parcel of incentive for local governments to develop penor- property (county. school. city or town, and special , mance measurement systems. taxing districts). The total tax rate times the parcel's tax capacity equals the amount of taxes the Loc.u TA.X !lATE - The rate used to compute most taxes property pays (not counting any voter-approved for each parcel of property. Local tax rate is market value levies). computed by dividing the certified levy (after reduction for fiscal disparities distribution levy. if TIlUTH IN TAXATION - The taxation and notification law, applicable, and county disparity reduction aid) by which requires local govemments to set estimated . the taxable tax capacity. levies, inform taxpayers about the impacts. and hold a separate hearing 10 take taxpayer input. Slide No.- 14 . AGENDA CITY COUNCIL WORKSESSION CITY HALL MONDAY, DECEMBER 7,1998,7:30 P.M. 8:50 P.M. 1. Call to Order 8:50 P.M. 2. Discussion Items a. Rubbish Hauling b. Final Town Hall Meeting Plans c. Community Development Director Position . 9:50 P.M. 3. Miscellaneous Items 10:00 P.M. 4. Adjourn The above times may vary depending upon length of issue discussion. . PHONE: (612) 633-5676 · FAX (612) 633-7839 =~ ~~ ..L.I .............. I.'-'.&. ...- --.. --.....-. - -----... ~~~ :4--;. - ;;-... ~. ?-- . ~ Post"-r- Fax Note., 767' Da'" . 'pag61'- - -" - .... (ii...r~ I..". F~ . Po/7Hz ' . , .-' .--.. .. ._n__ CoJDoo<. ..J c~ , , . - -----~~._. -_._--------_._~-- . . 1; F~* Z fiN q Fa>. ,.J~..i'_4 t.; ."i;i? . - -.- _.~._~.~........,___""""""....,.;"""..~-"-., -.......; ---,-'7~...~..-...-~~."':"'" ..... -. .~.. AN ORDINANCE REGULATING THE BURNING ; . .'''' '.',' , OF SOLID FUELS THE TWO HARBORS CITY COUNCIL DOES HEREBY ORDAIN AS FOLLOWS, SECTION I. DeFinItions: A. "Sol fd fuel-Fir-ed heat i ngdev 'i ce", means a device desIgned For :5ol fd ruel ~ombu5t1on so 'that usable heat is derived For the inter for of the bu; lcling.. end in;::ludes '501 'i ci -Fuel-Fi.eo stoves.. 'Fireplaces. 'Sol id fuel-"Fired cooklng stoves.. and combination 'Fuel 'Furnaces Or boi ler"'S which burn sol id Fuel. Solid Tuel- Fired heetfng devices do not inClude natur-al g.;!l5-rired Fireplace logs. 8. "Steck-:t or ChlmneY$" means any vertical structure 'incorporated into a bu; ldil""ig end enclosins .. r~ue or f'luss that c,erry ofF ~moke or exhaust from .. 'Sol id fuel-Tired heating device; ssp: the part of such a structure extending abQve a rooof'. C. ..Pe....son.. means an i nd 1 v f dua 1 , partnershfl=>.. corporation. Company or other association. D. Publ ic nuisance.. whoever by his act or -Fai lure to perForm a legal duty t ntentiona 11 Y doe$ any of the 'Following i '" gui lty of maintaining e public nuisance~ whicn 's .. m1sdemeenor... SECTION 2. Pe....mtts: . . .' '_'--_c.,~--,"-- _..~.'''''''- ;'~....., '-.:-"-,..-~...~,.:...;..:,.: _. -::-~-r":~" .~ - ... A;" - ...."...."n..e --CTt'y' o~T:;;o .....Herbars may require any per30n to obtain a perm1t For any solId Fuel-Fired heating devrce that is sold or purchased aFter 'the date this ordinance becomes erfect1ve. SECTION 3. Other- Requirements Upon The E'Frective D'ete of' Thi5 Ordinance: A. All WOOd-burning unit5 ; nate 11 ed or pourch.ased within the city 1 fmfts of Two Harbors.. M1nnesota. are :-e't";..~ { r'ed to m-e.::t .::!:.....~ S~ ;01"". s'.:a..'::'CSi" "::$ l;:t..ri: reI tL i;. I'e~u ~ r'ed by the Environmental Pr-ot::ectjon Agency (EPA) and Unaerwr1ters LaboratorIes (ULI lIsting. S. All outdoor wood burning units Or solid ruel-'Flred heating device's. are subject to l=Juollc nuisance as described in this ord.i nance.. C. Any dense smoke., I"\OXtOU5 'Fumes. gas ..nd soot. or Cinders, in unreesoneble quantfttes" may be declared a publ ic nuisance by a properly designated author1ty. D. Minimum stack height of any indoor- or outdoor sol id -Fuel-"Fired hesting device shall havP.' a mlnimum height of 23 -Feet 'From ground level.. Construction of all stacks or chfmneY5 must bEl of masonry or insulated metal with .. minimum 6" Flue. E. Any existing etack height or irregularly installed stack shall be removed or repl.eced within a periOd of six (6) months From date of notIce. F. All stacks or ehimney~ must be so cons1:.ructed 'to . withstand high winds or other releted elements.. G. Dwell ingl!;l w;"t:n l.ss then 25 'Feet of open :opace between \,.Jnits sh.ell have a minfmum stack height or thrCi'e (3) 'Feet above the 1""oor of 't:he ad.joi ni ng propertlE!SP highest roar elevatton. ,"of'."', " ..... . , .~ . '.. . -.... ..----.. .....u..... JV .... ............ 1......J:. .. .... .... .....-. ., _.___w.... ....~., ~,....,_.......... ........... . . ~, - r-. ~...~-.... .. '_"w_',_, ..., ... ...--. --. ..~--_.~_.. .-...--- , SECTION D. Duties of City OrTicer'S~ ~~~~ -- CIty eu 1 I 01 ng inspector.. St.reet Superintendent.. Pol ice . Depertment.. or other designated offlci..l shall enforce the provisions of thf'S ordinance. Emlssfon $tend~rds shc:.ll oe en"F"orced by the EPA. Any vtolsrtion of' thIs ordinence shall be c:onsfdered .. m i sdemeenor and be Pl..Jr" i 5hab I e by existing Jaws. 5E:CTION E. This or-dfnance is errectivE!: Upon its passage and publ fcation aCCording to Minnesota Law and the Two Harbor!5 City Charter~ ADOPTED ThIs 26th day or August... A.D. 19S9. ~~~ ~- ~ President.. City Counc i 1 ATTEST: ( _") p../- ""-~"" '~ Clerk Admfnfstr~tQr APPROVED By the Hayor 0'1" the City of Two Herbors this 29th day 0'1" August.. 19B';). -- - J~ , ~ Mayor ~ , , .. . - .' . , , ..-=...,-=.... . .. '.. ..--:'-...."-.----~---'_. '---'- . .-..:....;;...--- ..- "-'--'-.'-.==- ." ----.-........-. .'.'-:".- --.- -.-.. .--- _no . ,....<1;:".. :''';' ... ,; ~:__~.....;.:o.,,...~'::l:01J"/,,,,,~,,,,,,",,,~-,,-,:,,.~_'':'':''",--_,,,-___,._,_, 12/04/98 FRI 15:42 FAX 6126337839 City of Arden Hills 1aI001 ********************* *** TX REPORT *** $$$$$$$$$$$$$$$$$$$$$ TRANSMISSION OK TX/RX NO 2451 CONNECTION TEL 6286833 CONNECTION ID ST. TIME 12/04 15: 41 USAGE T 00'50 PGS. SENT 3 RESULT OK . . 12/04/98 FRI 15:41 FAX 6126337839 City of Arden Hills ~001 ********************* ... TX REPORT ... ********************* TRANSMISSION OK TX/RX NO 2450 CONNECTION TEL 4219511 CONNECTION ID ST. TIME 12/04 15:40 USAGE T 00'48 PGS. SENT 2 RESULT OK . . 12/04/98 FRl 15:43 FAX 6126337839 City of Arden Hills 141001 **$$$$$$$$$$$$$$$$$** *** TX REPORT *** $$$$.$$$$$$$$$$$$$$$$ TRANSMISSION OK TX/RX NO 2452 CONNECTION TEL 6339550 CONNECTION ID ST. TIME 12/04 15:43 USAGE T 00'50 PGS, SENT 3 RESULT OK . . --..---------- - - --- 12/04198 FRI 15:46 FAX 6126337839 City of Arden Hills ~001 ********************* *** TX REPORT *** ********************* TRANSMISSION OK TX/RX NO 2453 CONNECTION TEL 6333846 CONNECTION ID ST. TIME 12/04 15:44 USAGE T 01'52 PGS. SENT 3 RESULT OK . . 12/04/98 FRI 15:47 FAX 6126337839 City of Arden Hills 1aJ001 $******************** $U TX REPORT U$ ********************* TRANSMISSION OK TX/RX NO 2454 CONNECTION TEL 4810551 CONNECTION ID ST, TIME 12/04 15: 46 USAGE T 01'13 PGS. SENT 3 RESULT OK . . 12/04/98 FRI 15:49 FAX 6126337839 CIty of Arden HIlls ~001 ********************* *'** TX REPORT *** ********************* TRANSMISSION OK TX/RX NO 2455 CONNECTION TEL 2279371 CONNECTION ID ST. TIME 12/04 15: 48 USAGE T 01'10 PGS. SENT 3 RESULT OK . . 12/04/98 FRI 15:50 FAX 6126337839 City of Arden Hills 19J001 ********************* *** TX REPORT *** ********************* TRANSMISSION OK TX/RX NO 2456 CONNECT! ON TEL 4821262 CONNECTION ID ST. TIME 12/04 15:49 USAGE T 01' 11 PGS. SENT 3 RESULT OK . . ,- ---- CITY OF ARDEN HILLS . MEMORANDUM DATE: December 4, 1998 TO: Mayor and City Council FROM: Brian Fritsinger, City Administrator #if) SUBJECT: Administrator Comments for tbe December 7,1998 Council Worksession 1. Rubbisb Hauling The City Council had previously requested additional information on potential changes to the City ordinances regarding rubbish hauling. The City Council is asked to provide direction in order to proceed with licensing for 1999. 2. Final Town HaD Meetine Plans Staffmay have some additional information related to the Town Hall meeting. 3. Staff Reorganization . The City Council is asked to provide direction on the filling of the vacant Community Development Director position. The Parks and Recreation Commission has reviewed this and recommended the hiring of a Parks and Recreation Director. . CITY OF ARDEN HILLS . MEMORANDUM DATE: November 24, 1998 TO: Brian Fritsinger, City Administrator FROM: Dwayne Stafford, Public Works Director YS' SUBJECT: Garba2e collection Back~round Over the past several years, Council and a number of Arden Hills residents have expressed their desire to limit the number of garbage collection days within the City. Currently, garbage haulers are making pick ups throughout the City, Monday thru Friday resulting in garbage standing along the curb on each of these days. The Public Safety Commission discussed this issue on at least three occasions and each time elected not to pursue limiting pick up days due to the possible affect this could have on rates. The City Council then requested that Staff complete additional investigation and report back to the City Council during 1998. . Survt:)' In May of 1998, the Public Works Department sent letters to each of the thirteen licensed haulers within the City asking their help in standardizing collection days within Arden Hills. Each hauler was asked: . The type of service they provide (residential-commercia1-dumpsters) . The number of customers they serve in Arden Hills . The number of customers picked up on each day of the week . The number of trucks they have in Arden Hills on each day of the week Nine haulers responded. Six residential and three commercial hau1ers.Those six residential haulers indicated a combined total of approximately 3398 customers in Arden Hills. A breakdown of residential pick ups and trucks in the City as identified by the Haulers is as follows: Monday 3 trucks 395 pick ups Tuesday 6 trucks 841 pick ups Wednesday 4 trucks 1082 pick ups Thursday 1 truck 295 pick ups . Friday 3 trucks 785 pick ups > Garbage Collection . Page 2 November 24, 1998 In September of 1998, the Public Works Department sent letters again to only residential haulers. The letter thanked those who participated in the survey and reported the results of that survey which are indicated above. Within this letter haulers were asked if they would support a voluntary change to, {Wednesday only} pick ups as one third of the residential pick ups (1082) currently occur on Wednesday as well as the recyclab1es which are collected on Wednesday. They were also asked if this change could be made by January 1, 2000. Of those four haulers who responded, one company, Waste Management of Blaine, (444 pick ups) indicated they would not support a change as the Wednesday only pick ups would reflect additional costs to the customer. Three companies; Walters (600 pick ups), BFI (1375 Pick ups), and Evergreen (145 pick ups), indicated they could make the change to Wednesday pick ups by January 1, 2000. Two of those three companies; Walters and BFI asked if two pick up days would be acceptable. Options These are some options that Council may consider; . . Pass an ordinance identifying Wednesday, or another day, as the official residential garbage pick up day in Arden Hills. . Pass an ordinance identifying two days each week as pick up days in the City (the City could be divided into north / south halves for example). . Make no changes to residential. Obviously, the City will not be able to adopt an ordinance before 1999 licensing takes place. The City may wish to include language in the re-1icense process identifying which option the City intends to pursue. Council Direction With this survey information, Staff asks the City Council to provide direction on how to proceed with implementing a single day or a two day residential garbage pick up policy. . , , CITY OF ARDEN IDLLS . MEMORANDUM DATE: November 23, 1998 TO: Mayor and City Council FROM: Brian Fritsinger, City Administrato@ SUBJECT: Community Development Director Position Back~round At its November 21,1998 City Council Worksession, the Council discussed the status of filling the vacant Community Development Director position previously held by Cindy Walsh. The City Council directed staffto present three options to the Parks and Recreation Commission for filling this position. The three options discussed by the Commission, at its December 1, 1998 meeting were: . Hire a full-time Parks & Recreation Director staff position. . Hire a full-time Parks DevelopmentIP1anner staff position. - . Create a joint parks department with a neighboring community. - While the City Council will need to consider the rehiring of this position in context with the remainder of the services provided by the City, the Commission did not. The Commission evaluated all three of these options for their advantages and disadvantages to the City as they relate to providing parks and recreation services. The attached outline was provided to the Commission to assist in identifying these items. In addition, I also attached the results of the community survey completed in 1996, which addressed various parks activities. What Recommendation did the Commission Make? The Commission recommended that the City hire a full-time Parks and Recreation Director. The advantages and disadvantages are identified on the attached form. Requested Action The City Council is asked to review the recommendation of the Commission and identify and evaluate any other advantages and disadvantages of the three identified options. Upon completion of this, the Council is asked to provide direction to the City Administrator on filling the Community Development Director position. Mayor Probst & Council member Keim were in attendance and can provide additional input as to the Commission's comments. .- .... . , I Memorandum, Community Development Director Position . Page Two December 4, 1998 CITY OF ARDEN IDLLS PARKS AND RECREATION COMMISSION ADV ANT AGES AND DlSADV ANT AGES FROM 12/1198 MEETING Option 1 - Parks Director Position 1. Advantagl!s . Easier to re-hire . Better Experience; abilities in writing, researching and communications with public . Dedicated Arden Hills staff representing our needs . Economy of time . Community response & involvement higher . Better suited for future TCAAP activities . Cost savings .from the CDD position 2, Disadvantages . Loss ofCDD responsibilities . Impact on other staff workload - . What happens ifno TCAAP? -- Option 2 - Parks Plannl!r Position 1. Advantages . Cost Savings .from CDD and Parks Director positions . As entry level position, turnover is likely allowing City to re-evaluate in the fUture . The lack of current TCAAP projects allows for better utilization of skills 2. Disadvantagl!s . Lessor chance of finding ability to effectively represent Parks Department within the community . Ability to hire experienced individual . Loss ofCDD responsibilities . Impact on other staff workload Option 3 - Joint Park Department 1. Advantagl!s . Economies of Scale (TCAAP, Community Center, Broader programming) . Allows for re-allocation of city priorities, staffing and funding - ... . \ , Memorandum, Community Development Director Position . Page Three December 4, 1998 2. Disadvantages . Conflicts of representing two communities in various areas . Lack of cost savings . Differing levels of expectations between communities . Concern about losing programming Other Comments for Council Consideration . There was concern expressed regarding the concept of parks maintenance supervision being moved to another staff member outside of Parks. . How does the items not being accomplished by the city in other areas relate to the current priority of duties of the current vacancy? . What is the community's perception of the Arden Hills Parks and Recreation program and how does this impact the three options identified above? . Without TeAAP, can a Director fully engage in other parks activities? . What does the community believe to be of more critical emphasis; Community Public - - Relations or Parks Development? Or are they actually one in the same? . How, or does, the lack of a specific proposal on a joint department with another city affect its consideration? . * *Those items identified in italics are other considerations identified by staff. - ..