HomeMy WebLinkAboutCCP 12-14-1998
1"'''''- -,-, '.,..".._, c-~-, '-'--'._.',v . .r-,-':)~-n:~q':""'-'i,"0,,<::r~'-" ';K~-._ ."":,!,""""'",,":-,,'~:'-,"">,'_'-" C .''',-,''C''';::'--'-,
CITY OF ARDEN HIL~~LE
. 4364 WEST ROUND LAKE ROAD-
ARDEN HILLS. MN 55112-5794
AGENDA
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
SPECIAL MEETING
CITY HALL
MONDAY, DECEMBER 14, 1998,7:15 P.M.
7:15 P.M. 1. Call to Order
7:15 P.M. 2. Approval of Meeting Agenda
7:15P.M. 3. Approval of Minutes
a. September 14, 1998 Special Meeting
. 7:15P.M. 4. Unfinished and New Business
a. EDA Res. #98-03, Adoption of 1999 EDA Budget
7:20 P.M. 5. Miscellaneous Comments
7:25 P.M. 6. Adjourn
The above times may vary depending upon length of issue discussion.
.
PHONE: 1612) 633-5676 · FAX (612) 633.7839
-- -... - -------.---
e CITY OF ARDEN mLLS
MEMORANDUM
DATE: December 11, 1998
TO: Ewnomk nm)opmmt Anthority (ED@OO.. of Comm..lon<n
FROM: Brian Fritsinger, Secretaryffreasure
SUBJECT: Secretaryffreasurer Comments for the December 14, 1998 Special
EDA Meetin2
1. Approval of Minutes
The Authority is asked to approve the Minutes of the September 14, 1998 Special
Meeting of the Economic Development Authority (EDA).
2. Unfiuished and New Busine..~s
a. EDA Res. #98-03. Adoption of 1999 EDA Budget
The Authority is asked to adopt EDA Resolution #98-03, adopting the 1999 EDA
e budget.
.
-- -------.-
f
MINUTES
. CITY OF ARDEN fiLLS, MINNESOTA
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
. SPECIAL MEETING
SEPTEMBER 14, 1998
7:l5 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CAB, TO ORDERfROB, CALL
Pursuant to due call and notice thereof, President Dennis Probst called to order the
Economic Development Authority (EDA) meeting at 7:15 p.m.
Present: President Dennis Probst, Commissioners Beverly Aplikowski, Susan
Keirn, Gregg Larson and Paul Malone.
Absent: None.
Also present were Executive Director, Kevin Ringwald; Secretary/Treasurer, Brian
Fritsinger; Controller, Terrance Post; and Recording Secretary, Lori Rolfson.
ADOPT AGRNDA
MOTION: Commissioner Aplikowski moved and Commissioner Keirn seconded a motion to
adopt the agenda for the September 14, 1998, Special Meeting of the Economic
. Development Authority. The motion carried unanimously (5-0).
APPROV AI, OF MINIJTRS
MOTION: Commissioner Aplikowski moved and Commissioner Keim seconded a motion to
approve the minutes for the February 17, 1998, Special Meeting of the Economic
Development Authority. The motion carried unanimously (5-0).
UNFINISHED AND NEW BIJSINRSS
A. Gateway Business District:. Fund No. 704 - Tax Increment Finaucine District No.2,
$250,000 Developer Reimbursement for Soil Corrections
Mr. Post noted at the October 14, 1997 meeting of the Arden Hills Economic Development
Authority, the Commission considered a request from Welsh Companies for additional financial
assistance on Phases II, ill and N of the Gateway Development. The additional funds would be
compensation for additional costs to complete brick work on the exterior of the buildings and
reimbursement for soil corrections costs which were above and beyond that anticipated. He
stated the only issue being acted on at this meeting is the $250,000 cost for the soil corrections.
The $200,000 brick work has been previously dealt with through the reduction of the sale price
of the rendering plant property.
. Mr. Post stated the developer (Welsh Companies) submitted a July 16, 1998, $250,000
reimbursement request to the City of Arden Hills for soil correction costs incurred through May
15', 1998. He indicated staff began the process of auditing this request with the documentation
available and from an audit standpoint, this was not an ideal situation because the soil correction
costs were embedded into the overall excavation contract with subcontractor Glenn Rehbein
,
ARDEN HILLS EDA SPECIAL MEETING - SEPTEMBER 14, 1998 2
I
.
Companies. Because the soil correction portion was not bid separately, there are no specific
invoices from the subcontractor for the soil correction work alone.
Mr. Post noted approximately 16,200 cubic yards where hauled out and in as soil correction
quantities. Staff consulted with City Engineer, Greg Brown, on pricing a hypothetical 16,200
cubic yard job project as a reasonableness test. Mr. Brown indicated the removal costs in this
market may average $10.00 per cubic yard ($l62,000) and the common borrow for in-fill
material may average $7.50 per cubic yard ($121,000). Thus the hypothetical job pricing of
$283,000 is above the reimbursement request of $250,000.
Mr. Post stated staff has received and examined copies of Rehbein's outbound truck tickets for
the subcontractor, Eagle Trucking Enterprises, Inc., and their own trucks and detailed employee
daily time tickets from Glenn Rehbein Excavating, Inc. This documentation supports the overall
subcontractor soil correction cost estimate of $243,635. The difference between the
subcontractor cost of$243,635 and the $250,000 reimbursement request is equal to the overhead
amount of 2.5% which appears to be a reasonable charge. Mr. Post stated he feels comfortable
with the request.
Mr. Post noted, in a related action prior to this meeting, the EDA was approached by Welsh
Companies regarding a closing for the Phase IV building. To facilitate that closing, on
September 3,1998, a check for draw #1 was cut in the amount of$82,090, which is an .
approximate split ofthe soil correction costs as it pertains to this building. The documentation
on hand was more than adequate to cover this disbursement. This facilitated the closing of Phase
IV property to the new owner, Apache Group.
Mr. Post advised that staff recommends the Arden Hills EDA authorize reimbursement for
$250,000 in soil correction cost reimbursement, including $82,090 for draw #l and $167,910 for
draw #2.
MOTION: Commissioner Malone moved and Commissioner Keirn seconded a motion to
authorize reimbursement for $250,000 in soil correction cost reimbursement,
including $82,090 for draw #1 and $167,910 for draw #2.
Commissioner Larson noted a curiosity about where the City stands in the negotiations with
Welsh regarding the outside appearance ofthe buildings. He asked if this action gives some
leverage in negotiating this issue.
Mr. Ringwald stated no, the certificate of occupancy condition allows them until September 30,
1998 to finish this project. The way the development agreement is stated, this request is not
related to the outside brick work. At this point they have met the objective of necessary soil
correction work and it would be difficult to withhold these funds due to an issue not related to
soil correction.
Mr. Post indicated he had tried to make a linkage between completion of the outside brick work .
and the soil correction. He stated the contractor is trying to have the brick work completed by
the end of this month.
I
ARDEN illLLS EDA SPECIAL MEETING - SEPTEMBER 14, 1998 3
,
. Commissioner Larson asked if staff is satisfied that the changes needed to be made will be
completed.
Mr. Ringwald stated the developer is moving forward to purchase some required new equipment
and all that is left is the brick work and some landscaping which is just about done. He feels they
are making a serious effort to complete the project and calling every other day to update the staff
on the status of where they are.
The motion carried unanimously (5-0).
B. Tndykiewicz Property, Condemnation/Purchase Update
Mr, Ringwald noted the Indykiewicz's received an Offer Letter from the City on August 27,
1998, informing them that the City and Ramsey County will be purchasing part oftheir property
(approximately 4.0 acres of a 6.7 acres parcel) for the amount of$350,000, subject to stable soils
and no environmental contamination. Additionally, the City's relocation consultant, Evergreen
Land Services met with the Indykiewicz's on several occasions to provide information on their
relocation benefits.
Mr. Ringwald presented an exhibit showing the alignment of the road going through the property
. which the City Engineer and Ramsey County have agreed will be the minimnrn design
constraints to complete the realignment of Round Lake Road. He pointed out the area south of
the right-of-way has a pond which will accommodate some of the runoff of Highway 96 per
Ramsey County requirements and will also accommodate development on the remnant parcel
with storm drainage. The City Attorney served the Indykiewicz's with a legal Notice of Intent of
the City to acquire property on September 11, 1998.
The property owners have requested the City stake the proposed right-of-way through their
property so they could visualize the impact. The staking, which was to be accomplished
September 11, 1998 has not yet been done. The City Engineer has been asked to have a survey
crew out as soon as possible to stake the right-of-way and to conduct soil borings which will be
coordinated with the Indykiewicz's.
At this point there has not been much discussion regarding the value of the property and it
appears that the City and the land owners vary considerably on the value and whether the
property should be purchased in part or in whole. These issues will continue to be worked on
with the owners.
In relation to the acquisition, staff is preparing a Memorandnrn of Understanding between
Ramsey County and the City. This docnrnent would layout the cost sharing agreement for this
project. There have been verbal agreements made and legal docnrnents are being prepared which
will be forwarded to the Ramsey County Board and the City for their approvals. Ramsey County
. Staff has inform the City that once the design of the road is approved by MNDOT late this
year/early next spring, the County will release the funds to repay the City. Therefore, the
payment schedule should be spring of next year. Ramsey County is to pay for the relocation of
the existing road and the total amount of money has not yet been determined.
,
ARDEN HILLS EDA SPECIAL MEETING - SEPTEMBER 14, 1998 4 ,
.
President Probst asked Mr. Ringwald if staff is comfortable with their position with Ramsey
County.
Mr. Ringwald stated they were and that the County has stated this is the minimum design
requirement for the roadway. There may be a question on the westerly side of the right-of-way
because there is a somewhat wider than normal right-of-way widths and how much of the right-
of-way is the City's cost. A typical right-of-way is 66 feet and the proposed right-of-way is
about 80 feet. The pond is primarily the County's issue and is being provided to serve the
remnant parcel and Highway 96 runoff.
MISCRI,I,ANEOIJS ITRMS
President Probst asked Mr. Ringwald ifhe had an update on the Cardiac Pacemakers,
Incorporated (CPI) grant.
Mr. Ringwald stated that, on September 1,1998, the State of Minnesota's Department of Trade
and Economics Development (DTED) awarded the CPI a loan in the amount of $300,000 to
facilitate the 47,000 foot expansion to Building E on the CPI campus and the funds will begin to
be paid back in October. He indicated $200,000 of the money was a forgivable loan so ifthey
meet certain employment projections that portion of the loan will be forgiven. The other
$100,000 is a low interest loan of3% over five years, paid back to the City, which will help in .
future business expansions.
ADJOIJRN
MOTION: Commissioner Aplikowski moved and Commissioner Larson seconded the
motion to adjourn the meeting at 7:35 p.m. The motion carried unanimously (5-
0).
Dennis Probst Brian Fritsinger
President Secretary-Treasurer
.
~
,
. CITY OF ARDEN IDLLS
MEMORANDUM
DATE: December 10, 1998
TO: EDA Board of Commissioners
FROM: Terrance R. Post, Controller@
SUBJECT: EDA Resolution #98-03, Adoptin~ the 1999 Bud~et
Discussion
The Executive Director and Secretaryffreasurer have prepared an annual budget for discussion
and approval by the Economic Development Authority (EDA) Commissioners.
Major budget items that Commissioners should note include the following:
1. Revolving Business Loan Fund No. 702 revenue transaction activity reflects the
installment loan payments from CPI on a $100,000 Minnesota Department of Trade and
. Economic Development (Mn/DTED) loan.
Tax Increment Financing (TIF) District No. 1 (Round Lake Housing) TIF revenue is
2.
down due to required district decertification action during 1999.
3. TIF District No.2 (Round Lake Office) expenditures have assumed that the Highway
96/Round Lake Road intersection project land acquisition will occur in 1999 instead of
the originally planned 1998. The level of Ramsey County cost participation is an
assumption in the absence of an approved agreement between the two parties at this time.
4. TIF District No.3 (Cottage Villas) expenditures to developer for public improvements
reflects ten percent (10%) of expected TIP revenues.
Recommendation
The EDA is asked to adopt EDA Resolution #98-03, adopting the 1999 Budget.
.
I
CITY OF ARDEN illLLS ECONOMIC DEVELOPMENT AUTHORITY .
RAMSEY COUNTY
STATE OF MINNESOTA
EDA RESOLUTION NO. 98-03
RESOLUTION ADOPTING THE 1999 BUDGET
WHEREAS, the Executive Director and Secretary/Treasurer have prepared an annual budget
and the Economic Development Authority (EDA) Commissioners have previously met for the
purpose of discussing the 1999 budget; and
WHEREAS, funds have been established to monitor specific EDA activities, including
segregating individual Tax lncrement Financing (TIF) District transactions.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF
THE ECONOMIC DEVELOPMENT AUTHORITY ("EDA") OF THE CITY OF ARDEN
HILLS, MINNESOTA that the following 1998 Budget be adopted and approved:
EDA Fund No. Revenue and Expenditures and
Number Description Transfers In Transfers Out
701 Genera! Activities $ 5,000 $ 4,090 .
702 Revolving Business Loan 3,055 -0-
703 TIF District No. I 18,500 18,500
(Round Lake Housing)
704 TIF District No.2 972,000 2,383,248
(Round Lake Office)
705 TIF District No.3 58.900 52.900
(Cottage Villas Apartments)
TOTALEDA $1.057.455 $2.458_738
PASSED AND ADOPTED BY THE ECONOMIC DEVELOPMENT AUTHORITY OF
THE CITY OF ARDEN illLLS TillS 14TH DAY OF DECEMBER, 1998.
DENNIS PROBST, PRESIDENT
ATTEST:
BRIAN FRITSINGER, SECRETARY /TREASURER
.
.
, ooooco~oo~ CO~~ooooo~o~oooooooomoo = ~
oooooo~ ~ ~ ~~OOOOONONO 0 00 m ~ c
O~COO~~ ~ ~ ~NN~OCO~N~O 0 =N m ~ N
e Nm~~C;N ~ ~ O~~ 0 ~ ~N C = ~
*-~ ~N ~ * ~~ 0... _~ ~ ~ 0
m 0 ..... ~ ~ ..... ~ ~
... ..... N I!:
... ... r-
~ 0 0 0 OO~ ~ 0 0 0 0
h~ g g ~ ~~ N ~ g g
.,...f)- .. ..
])''''' CD CD N N CD
Z"" ~ ~ ~...
:m13
':0 "
11;"
".~',",',,',.',', ,0 0 0 0 0 0 0 0 0 0 0 0 0 ~ ~ 8 0 0 0 0 0 CD 0 CD CD
',: 0 00 0..,. 000..... '" 0 OJ ... lIIIt
o 00 0 000_ 0 0 OJ N N
$I~N 60 N o~ri 0 ~ ~ ~.....
.~,~;_ ~N..... .......... 0..... ~ =.....
'"x~,:.,', OJ ~ ..... ~ ~ ..... ~ ~
"',." f'O; ~ N ~
,C,8 ... M
,:0 ~
II;
.,'~ 0 0 oo~ ~ 0 0 0 0
(I" 0 0 0 ... N 0 0
~::....: ~ It) 11),... co.. II)
o':!lii CD CD ... CD
~dt ..... * """..
18F
- :':11
< U;'
c ",'
W N,',_ O~ ~ 0 0 ~
- 0'" O~ ~ ... ~
., ..., .,/,lO" III ~ 0 0
>0 CD ,'-..,-0 ....
i:~Q) (li::;u C\I 11) (I')
c ..e a) ~:,:-;, .: ..
~ :5 "C " ",=:=, -::
.- ::I I:: :;, coCo,:::.
J: < .. lD · "Flri
c....a.m l.;li;:
e 0)&::)(0) .
"CCDWm :,~,~,:l,',1 0 0 cOU')Il)OC 0 0 0
~E"C_ D~ 0 0 ~ ~.....oo 0 m .....
<c.c ~:::_~: q 0 = _NC\l1t) N 00)
oo..-g .0.> ~ ~ N ...
~.,., .. ... ... ...
>, > lD Q""::j(:
... .. " c.."',
() C C 0 e"",c
CI).... .:J:::::Qt:'
U ~ c.. U;.~
'Eo a: .........~.~'! ~ N '" Ol 0 0 ~ 0 ~ 00000000 0 ~ 0 0 0 0 000000000
11)11)11)11)___0... -~-NO(l')(I')"'U')Il)""__N(I')"'_C\l(I')"'_N(I')
Co OOOO~NNmN OONN(I')COOOO,...Il),...___oooo~~~
~~~~~~~C~ ~~~~~~~~~~~~~~~~~~~===~
~ O')(I')O')O')O')O')~~
C
o
+: ~
!ll N .,
.8m 0') ~0
~E~ d 0 o~ ~
N~'" ~oE Z.... 0 Xl- u~ eE ~e ~
....... "U8 '" I~"" .. ..~gc..'5':: eEI.?c CE C
uuu~~CC C .,16i~ ~~~~:i!~ .,..1~c..8 E.? ., I~
~~~..~'Iil; i "@I~~"" e~~.~~~~IEI~cc~e(c.. ~ ~
o ~0 m ~ ~-~0- I~_~ ~ ~ ~
~~~M()~""~" l~wE~ 00., ~~~..~~e~~"~c..CEeC ~ .,
cccw~"~""" 0 ~ i-.. "E ~c..~..c..c....w~ .. ~ 0
~~~~~~~~c~ I~'I~'~~~! ~~~0~E~~lj~~~~~~ ~ ~
~~~~~~C!~~ w~ll~wllg.,8~:I~~c~~SZ~~~~ W ~
~~~~1~..81Jl.- ~1!EI8~i~~F~~~~!~!~I~j!~I~ - _
gggg~~~wE~ ~li:w~~~-II~~~~E~;c..~~~c~~ ~ ~
MMMME~>Wl-m~1- EEa:~"el'~I~"c,,8~~..~..~~~I'~~..~ I- I-
~m~~m m- ~mWV0-1~1~ om~ ~~~o~moo~m
~~~~a:cCa:~ <1-c..~c~W~~()a:~j0cOOlDEc~lD~C
e .. ~
.. ~
" "
~ c ~
- 0 QJ 'C
.2"~ ~ i
c~ a:
w> M
:g ~ w
~ FILE
. CITY OF ARDEN HILLS
4364 WEST ROUND lAKE ROAD
ARDEN HillS. MN 55112.5794
AGENDA
CITY COUNCIL MEETING, CITY HALL
MONDAY, DECEMBER 14, 1998, 7:30 P.M.
A SPECIAL MEETING
OF THE ECONOMIC DEVELOPMENT AUTHORITY (EDA)
HAS BEEN SCHEDULED AT 7:15
7:30 P.M. 1. Call to Order
. 7:30 P.M. 2, Approval of Meeting Agenda
7:30 P.M. 3. Approval of Minutes
a. November 30, 1998 Regular Meeting
b. December 7,1998 Truth in Taxation Public Hearing
c. December 7,1998 Council Worksession
7:35 P.M. 4. Consent Calendar
Those items listed under the Consent Calendar are considered to be routine by the City
Council and will be enacted by one motion under a Consent Calendar format There will be
no separate discussion of these items, unless a Council member so requests, in which event,
the item will be removed from the general order of business and considered separately in its
normal sequence on the agenda.
a. Claims and Payroll
b. 1999 Liquor License Renewals
c. Animal Control Contract Renewal
d. Electrical Inspector Contract
e. LMCIT Municipal Excess Liability Coverage
f. Designation of 1999 Official Newspaper
.
PHONE: 1612) 633-5676 · FAX (612) 633-7839
-
.... ....".
-,,}<. ,
AGENDA - PAGE TWO .
CITY COUNCIL MEETING, CITY HALL
MONDAY, DECEMBER 14, 1998, 7:30 P.M.
7:40 P.M. 5. Public Comments
This is an opportunity for citizens to bring to the Council's attention any items not currently
on the agenda In addressing the Council, please state your name and address for the record,
and a brief summary of the specific item being addressed to the Council. To allow adequate
time for each person wishing to address the Council. we ask that individuals limit their
comments to three (3) minutes. Written documents may be distributed to the Council prior
to the meeting, or as bench copies, to allow a more timely presentation.
7:45 P.M. 6. Unfinished and New Business
a. Planning Cases
1. Case #98-28, Mark & Roberta Thompson, 3413
Snelling Avenue North, Variance (Side Yard
Setback)
2. Case #98-32, Cardiac Pacemakers, Inc., 4l 00
Hamline A venue, Site Plan
3. Case #98-31, City of Arden Hills, Zoning Code
Amendment
b. Res. #98-77, Adopting the 1999-2003 Capitallmprovement
Plan
c. I 999 Utility Rates .
1. Res. #98-78, Revising Water Utility Rates effective
January I, 1999
2. Res. #98-79, Revising Sanitary Sewer Utility Rates
effective January I, 1999
3. Res. #98-80, Revising Surface Water Management
(SWM) Utility Rates effective January 1, 1999
d. Res. #98-75, Clarifying Final Sums of Money to be Levied
for Levy Year 1998, Payable in 1999
e. Res. #98-76, Adopting the 1999 Budget
f. Res. #98-73, Reapportionment of Assessments
g. Pay Estimate #7 and Change Order #4, Lametti & Sons,
Gateway Business District
h. Res. #98-74, Commending Susan Keirn for Her Years of
Service to the City of Arden Hills
1. Cancellation of December 21 st and December 28th meetings
9:45 P.M. 7. Administrator Comments
10:00 P.M. 8. Council Comments
10:15 P.M. 9. Adjourn .
The above times may vary depending upon length of issue discussion.
__u______ -----.-----.-.- ----
T"""
.
December Meetings .January Meetings
December I Parks & Recreation 7:00 P.M. January 4 1999 Street 7:00 P.M.
Commission Improvement Public
Hearing
December 2 Newsletter Committee 6:00 P.M.
Organizational and 7:30 P.M.
December 2 Planning Commission 7:30 P.M. Regular Council
Meeting
Decem ber 7 Truth In Taxation 7:30 P.M.
Public Hearing January 6 Planning Commission 7:30 P.M.
Decem ber 7 Council Worksession 4:45 P.M. January 7 Parks & Recreation 7:00 P.M.
Commission
December 14 Business Relations 4:00 P.M.
Committee January 11 Council Worksession 4:45 P.M.
. December 14 Economic Developmeot 7:15 P.M. January 20 Business Development 8:00 A.M.
Authority (EDA) Committee
Levy and Budget 7:30 P.M. January 21 Finance Committee 7:30 P.M.
Adoption Hearing
January 21 Public Safety 7:30 P.M.
Council Meeting 7:30 P.M. Commission
December 16 Business Development 8:00 A.M. JANUARY 23 TOWN HALL MTG. 8:30 A.M.
Committee (Benson Great Hall @ TO
Bethel College) 12:00 P.M.
December 17 Finance Committee 7:30 P.M.
January 25 Economic Development 7:00 P.M.
December 17 Public Safety CANCELED Authority
Commission
January 25 Council Meeting 7:30 P.M.
Decem ber 21 Council Worksession CANCELED
January 26 Parks & Recreation 7:00 P.M.
Decem ber 28 Council Meeting CANCELED Commission
January 27 Newsletter Committee 6:00 P.M.
NOT Business Relations 4:00 P.M.
SCHEDULED Committee
.
-
12/11/98 FRI 15:38 FAX 6126337839 City of Arden Hills 1aI001
*********************
*** TX REPORT ***
*********************
TRANSMISSION OK
TX/RX NO 2500
CONNECTION TEL 4219511
CONNECTION ID
ST. TIllE i2/11 15: 35
USAGE T 03'31
PGS. SENT 9
RESULT OK
.
.
12/11/98 FRI 15:43 FAX 6126337839 City of Arden Hills raJOOI
*********************
$"* TX REPORT $"*
*********************
TRANSMISSION OK
TX/RX NO 2501
CONNECTION TEL 6286833
CONNECTION ID
ST. TIME 12/11 15:41
USAGE T 01'17
PGS. SENT 4
RESULT OK
.
.
12/11/98 FRI 15:44 FAX 6126337839 City of Arden Hills raJOOI
*********************
*** TX REPORT ***
*********************
TRANSMISSION OK
TXlRX NO 2502
CONNECTION TEL 6339550
CONNECTION ID
ST. TIME 12/11 15: 43
USAGE T 01'17
PGS. SENT 4
RESULT OK
.
.
12/11/98 FRI 15:48 FAX 6126337839 City of Arden Hills raJOOl
*********************
*** TX REPORT u*
*********************
TRANSMISSION OK
TX/RX NO 2504
CONNECTION TEL 6333846
CONNECTION ID
ST, TIME 12/11 15: 46
USAGE T 02'36
PGS, SENT 4
RESULT OK
.
.
12/11/98 FRI 15:55 FAX 6126337839 City of Arden Hills raJOOl
*********************
*"* TX REPORT u*
*********************
TRANSMISSION OK
TX/RX NO 2505
CONNECTION TEL 4810551
CONNECTION ID
ST. TIME 12/11 15: 53
USAGE T 01'50
PGS. SENT 4
RESULT OK
.
.
12/11/98 FRI 15:51 FAX 6126337839 City of Arden Hills raJOOl
*********************
u* TX REPORT $"*
*********************
TRANSMISSION OK
TX/RX NO 2506
CONNECTION TEL 2279371
CONNECTION ID
ST. TIME 12/11 15: 50
USAGE T 01'45
PGS, SENT 4
RESULT OK
.
.
12/11/98 FRI 16:00 FAX 6126337839 City of Arden Hills raJOOl
**********a**********
u* TX REPORT ***
a********a***********
TRANSMISSION OK
TX/RX NO 2509
CONNECTION TEL 4821262
CONNECTION ID
ST. TIME 12/11 15:58
USAGE T 01'45
PGS. SENT 4
RESULT OK
.
.
12/11/98 FRI 15:57 FAX 6126337839 City of Arden Hills raJOOl
****aaa*a************
$** TX REPORT ***
**a**a***************
TRANSMISSION OK
TX/RX NO 2508
CONNECTION TEL 3701378
CONNECTION ID BRW. INC.
ST. TIME 12/11 15: 55
USAGE T 01'25
PGS. SENT 5
RESULT OK
.
.
I
"
.- . _._--~ CITY OF ARDEN IDLLS
.---..- ~---
___________u__._' -- ---------
MEMORANDUM
DATE: December 11, 1998
TO: Mayor and City Council
FROM: Brian Fritsinger, City Administrat@
SUBJECT: Administrator Comments for the December 11, 1998 Council Meetin2
A SPECIAL MEETING
OF THE ECONOMIC DEVELOPMENT AUTHORITY (EDA)
HAS BEEN SCHEDULED AT 7:15
.
1. Approval of Minutes
The City Council is asked to approve the Minutes of the November 30,1998 Regular
Council Meeting, the December 7,1998 Truth in Taxation Public Hearing, and the
December 7,1998 Council Worksession.
2. Consent Calendar
a. Claims and Payroll
The City Council is asked to approve vendor claims in the amount of$144,115,
and payroll for period most recently ended. The Council should note payment to
Arden Hills Development Corporation in the amount of $28,768.50 for 1998 TIF
Payment #2; to BRW, Inc. in the amount of $37,384.94 for monthly engineering
services; to Electronic Interiors in the amount of $5,878.70 for City Hall
audio/visual design services; and to the League of Minnesota Cities (LMC) in the
amount of$5,580 for 1999 membership dues.
b. 1999 Uquor License Renewals
The City Council is asked to approve the renewal of the 1999 Liquor Licenses,
subject to receipt and verification of all final insurance and related documentation.
The City is still waiting for the completion of fire inspection reports by the Lake
. Johanna Volunteer Fire Department.
,
"
Administrator Comments for the December 14, 1998 Council Meeting ,--=
,--Page 1 wo_ ._--~-~.- - - _._----~---.._....._--~--_..~...._- ----------_.._-,....._~ ,-.. .--
December 11, 1998
c. Animal Control Contract Renewal
The City Council is asked to approve the renewal of the animal control contract
with ACSI for 1999 and authorize the Mayor and City Administrator to execute
the contract. The remainder of the Ramsey County Sheriff Contract Cities group
is considering the same contract.
d. Electrical Inspector Contract
The City Council is asked to approve the renewal of the electrical inspector
contract with North Metro Inspection, Inc, for 1999, and authorize the Mayor and
City Administrator to execute the contract.
e. LMCIT Municioal Excess Liabilitr Coverage
The City Council is asked to adopt a motion electing not to waive the monetary
limits on tort liability established by Minnesota Statutes in the area of excess
liability coverage, This is consistent with previous years' action.
f. Designation of 1999 Official Newspaper
The City Council is asked to designate the Shoreview - Arden Hills Bulletin as the .
City's official newspaper for 1999.
3. Unfinished and New Business
a. Planning Cases
1. Case #98-28. Mark & Roberta Thompson. 3413 Snelling Avenue
North. Variance (Side Yard Setback)
The City Council is asked to approve Case #98-29, side yard setback
variance (5 feet in lieu of the proposed 4 feet, 6 inches), for a porch that is
to be left open, as recommended by the Planning Commission.
2. Case #98-32. Cardiac Pacemakers. Inc.. 4100 Hamline Avenne. Site
~
The City Council is asked to approve Case #98-32, Site plan, subject to
the provision of sediment and erosion control measures adjacent to the
affected area for development, as recommended by the Planning
Commission.
3. Case #98-31. City of Arden Hills. Zoning Code Amendment
The City Council is asked to approve Case #98-31, Ordinance
Amendment, based on the modified language to Section V, k, 4, a, (5) (b) .
as recommended by the Planning Commission.
.
,
.:--__~:i=~~r ~ornments for the December 14, 199~~~uncil Meeting , ___-----
December 11, 1998
b. Res. #98-77. Adopting the 1999-2003 Canital Improvement Plan
The City Council is asked to adopt Resolution #98-77, adopting the 1999-2003
Capital Improvement Plan. This plan is, for the most part, consistent with the
preliminary plan previously reviewed by the City Council. It does include some
modifications as a result of Council direction and further review of equipment
needs.
c. 1999 Utility Rates
1. Res. #98-78. Water Utility Rates
The City Council is asked to adopt Resolution #98-78, revising water
utility rates effective January I, 1999. Staff is recommending a slight
reduction in rates.
2. Res. #98-79. Sanitary Sewer Utility Rates
The City Council is asked to adopt Resolution #98-79, revising sanitary
sewer utility rates effective January I, 1999. The staff is requesting
. Council consideration of changes to the senior rates.
3. Res. #98-78. SWM Utility Rates
The City Council is asked to adopt Resolution #98-80, revising surface
water management (SWM) utility rates effective January 1, 1999. Staffis
recommending a slight increase in rates.
d. Res. #98-75. Clarifying Final Sums of Money to be Levied for Lery Year
1998. Payable in 1999
The City Council is asked to adopt Resolution #98-75, clarifying fmal sums of
money to be levied for levy year 1998, payable in 1999. The City Council
reviewed the proposed levy at the December 7th Truth in Taxation hearing, and
did not request any significant changes. As a result, the levy, after HACA, is
proposed at $1,923,937.
e. Res. #98-76. Adopting the 1999 Bud~et
The City Council is asked to adopt Resolution #98-76, adopting the 1999 budget.
The budget has been revised based on Council input from the past several months.
Those items are outlined in the staff memorandum.
f. Res. #98-73. Reannortionment of Assessments
The City Council is asked to adopt Resolution #98-73, relating to apportionment
. of assessments relating to Improvement No. 96RECON5YR,
-----
.
,
,
Administrator Comments for the December 14,1998 Council Meeting ---
~_ PageFotiE -_._--_.~_._-
December 11, 1998
g. PavEstiillllte #7 & Change Order #4. Fourteenth Street
The City Council is asked to approve Pay Estimate #7 and Change Order #4,
Lametti & Sons in the amount of $208,796.54, for work in the Gateway Business
District. Change Order #4 relate include additional work for stormwater pond,
watermain, sanitary sewer and soil corrections and totals $182,973.53,
h. Res. #98-74. Councilmemher Keim Service Recognition
The City Council is asked to adopt Resolution #87-74, commending Susan Keim
for her years of service to the City of Arden Hills.
i. Cancellation of Remainder of December Council Meetinlls
The City Council is asked to formally cancel the December 21,1998 Worksession
and the December 28, 1998 regular Council meeting. . The next regular meeting
will be on January 4,1999,
BF/sls
.
-
-
. ,
MINUTES DRAFT
, CITY OF ARDEN IDLLS, MINNESOTA
CITY COUNCIL MEETING
e NOVEMBER 30, 1998
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDEWROLL CALL
Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular
City Council meeting at 7:03 p.m.
Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski (arrived at
7:25 p.m,), Gregg Larson and Paul Malone.
Absent: Councilmember Susan Keim
Also present were City Administrator, Brian Fritsinger; Assistant to the City
Administrator, Kevin Ringwald; City Accountant, Terrance Post; Public Works Director,
Dwayne Stafford; City Engineer, Greg Brown, BRW; and Recording Secretary, Lori
Rolfson,
ADOPT AGENDA
. MOTION: Councilmember Malone moved and Councilmember Larson seconded a motion to
adopt the agenda for the November 30, 1998, regular City Council meeting. The
motion carried unanimously (3-0).
PREVIEW OF TRUTH IN TAXATION PRESENTATION
Mr, Post presented the rough draft of the Truth in Taxation agenda for the December 7, 1998
public hearing and provided a brief overview of the 14 slides contained therein.
Mayor Probst stated the package for the 1998 Truth in Taxation hearing included a slide
explaining the shift in residential versus commercial share of the overall tax capacity and asked if
this will be included in the current package. Mr. Post explained it had been included as a
supplemental slide to address this specific point for the previous year and it can be included this
year as well.
Councilmember Malone referred to slide #3 and noted, even though the total valuation was up
$20 million dollars, the tax capacity was down by $500,000. Mr. Post explained the reason for
this was the reduction in commercial/industrial class rates. Councilmember Malone pointed out
that this was the largest down trend since the year 1994 and the result will be a shift to
homeowners. Mr. Post indicated that, although this was true, the State is providing assistance to
the extent that they are buying down the shift through the Education Homestead Credit.
Therefore, the class rate shift has not yet been readily apparent to most homeowners.
. Mr. Malone referred to slide #7 A and asked why the expenditures for Arden Hills' Parks and
.".
Recreation are substantially higher than the average expenditures of the other cities. Mr. Post
"
ARDEN HILLS CITY COUNCIL - NOVEMBER 30, 1998 DRAFT 2
.
explained the City of Arden Hills may have a more extensive park system and programs e
compared to the other cities which were used for comparison.
Councilmember Malone wondered if the other cities charge the budget differently. He indicated
he believed the park budget was approximately $160,000. Mr. Post explained in 1998 the park
budget was $312,000. The proposed budget for 1999 is $299,350. Mr. Fritsinger suggested
Staff could review the calculations for slide number 7 A from the Taxpayers Association
information to determine the sourCe of the numbers and verifY the information was correct. Mr.
Post suggested one reason for the high amount of expenditure in the Parks and Recreation
category could be due to the fact that all governmental fund expenditures are included. The
dollar amount reflects the Recreation Fund #226, as well as park maintenance in the General
Fund,
Mayor Probst referred to slide #9 and requested confirmation that the revenues from licenses and
permits had been dropped for 1999. Mr. Post explained in 1998 the City had budgeted $196,850
for licenses and permits, however, the 1998 license and permit revenue was expected to come in
at approximately $314,000 due to higher commercialJindustrial building permits being issued.
Mr. Fritsinger confirmed that, for the 1999 budget year, this revenue amount had been reduced
slightly from last year.
Mayor Probst reiterated the need for additional information explaining how the dollars are
shifted from commercial to residential. He referred to slide # 12 and noted these are not issues .
which are driving the 3.2% property tax increase. He indicated the question had been raised in
the past what these drivers are and suggested, if there are significant issues which are driving the
tax increase, it may be worth including this information at the public hearing. Mr. Post stated
that one of the purposes for the public hearing was to discuss the 3.2% levy increase being
proposed and explain the reasons for this increase.
Mr. Post referred to his Staff memo dated November 18, 1998 which provided specific
information on the changes being made to the budget. He explained that, at the September 14,
1998 regular City Council meeting, the Council adopted Resolution #98-60, Adopting the
Preliminary 1999 Budget. In the ensuing two months several iterDs have come into better focus
for both the 1998 estimate, as well as the 1999 draft budget. Mr. Post explained that the purpose
of this memorandum was to document these changes and leave an "audit trail" of the budget
numbers to be presented at the public hearing.
Mr, Post explained, in terms of the total net changes since the September 14,1998 meeting, one
of the recommendations was to increase the 1998 estimate revenue by $17,283 and increase the
1999 proposed by $5,293, The 1999 increase was being driven solely by the higher State Fire
Relief aid received since budget adoption.
Mr, Post stated that the May 15 tax collections were lower than expected. The delinquency rate
for collection was higher and it was estimated that this trend would continue for the October 15 e
tax collections. For this reason, Property Tax revenue was being reduced by an additional
$20,200, Mr. Post noted that this reduction was offset by the higher building permit fees.
ARDEN HILLS CITY COUNCIL - NOVEMBER 30, 1998 DRAFT 3
.
e Councilmember Malone asked if the delinquent taxes are up for petition or if they are simply not
being paid. Mr. Post indicated there are some petitions pending at this time and he did not
believe it was a delinquency issue.
Mr. Post stated that, regarding General Fund expenditures, there was a similar increase in
expenditures for the 1998 estimate in the amount of$17,683, and for the 1999 proposal in the
amount of$5,168. He noted, with the 1999 proposed expenditures, the increase in
Administration expenditures over 1998 was related to the lease of the new copy machine which
was executed this quarter. The Fire Protection budget had been increased to correspond with the
increase in the State Fire Relief payment. The most significant change for 1999 was the
recommendation to reduce the transfer to the TCAAP Fund by $25,000 based upon 1998
estimated results.
Mr. Post summarized that, on a net basis, the proposed 1999 General Fund excess of revenues
over expenditures was down from $114 to $11 which reflects the goal of a balanced budget,
APPROVE MINUTES
MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a
motion to approve the meeting minutes of the November 9, 1998 regular City
Council meeting and the November 16, 1998 City Council W orksession. The
e motion carried unanimously (4-0).
CONSENT CALENDAR
A. Claims and Payroll
B. Planning Case #98-17, Jolm McClung, 4236 N, Snelling Avenue
I. Resolution #98-70, Vacating a Portion of a Drainage and Utility Easement in
McClung's First Addition
2. Extension of Approval Period
C. Resolution #98-71, 1999 Fee Schedule
D. Lift Station #3, Award Bid
E, 1999 Meeting Calendar Approval
F, Newsletter Committee Appointments: Elwood Caldwell, 1451 Arden View Drive;
Eugenia Canaan, 1626 Lake Johanna Boulevard; Mary Nosek, 1850 Stowe Avenue
Councilmember Malone requested confirmation that the utility rates have not been changed. Mr,
Post explained the Council will be presented with a proposal regarding the water and sanitary
sewer rates by separate resolutions in the near future.
Councilmember Malone asked if there have been any changes regarding the sprinklers. Mr.
Fritsinger stated the Fee Schedule does include the changes to the sprinklers. The rates had been
. $15 for the first sprinkler head and $2.50 per head thereafter, The proposal includes the Fire
Suppression permit which would include all the sprinkler head issues and tie it back to the
specific UBC charges in the building code.
ARDEN HILLS CITY COUNCIL - NOVEMBER 30,1998 DRAFT 4
.
Councilmember Larson referred to the discount to senior citizens for utility rates and requested .
background information on why this was offered, He indicated it was his understanding that the
discount was available to all senior citizens and they do not have to apply for it. Mr. Post
explained the senior rates apply to two different charges, The water charge for a resident not on
the senior rate, using less than 10,250 gallons per month, was a minimum charge of$21.95. A
customer on the senior rate was not subject to the minimum charge. With the sanitary sewer
charges there was a flat 50% reduction for senior citizens. A non-senior residential customer
pays $53.95 per quarter, a senior pays $26.95 per quarter.
Mr. Post indicated, regarding the history behind this discount, the only other community which
has a similar rate structure was Roseville. He stated he believes these two rate programs were
created in a similar time frame. He added that, in reviewing the utility consumption, it appears
that senior water usage compared to residential water usage was closer to two-thirds rather than
the 50% in the current rate structure. Therefore, there will be a staff recommendation to review
the senior sanitary sewer rate,
Councilmember Larson stated the discount would make sense if the intent was to relieve certain
senior citizens of some burden. However, there was no application requirement to determine a
need for the discount. Mr. Post explained, although the senior rate is not needs tested, there is an
application process and one of the conditions on the application was that the applicant must live
on the property, He noted the rate program was also available to certain citizens.
MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a e
motion to approve the Consent Calendar and authorize execution of all necessary
documents contained therein. The motion carried unanimously (4-0),
PUBLIC COMMENTS
Mayor Probst invited those present to come forward and address the Council on any items not
already on the agenda.
Mr, Steve Nixon, 1369 Forest Lane, stated he was close to completing the rebuilding of his
home. The project was delayed over the weekend as the dry wall taper did not show up and he
was unable to paint the kitchen and bathrooms and install the appliances.
Mr. Fritsinger stated the Building Official had been working closely with Mr. Nixon to ensure
the project was proceeding. The Building Official had indicated that Mr. Nixon was making
progress on the improvements and corrections needing to be made. Although Mr. Nixon did not
meet the November 30, 1998 deadline, he was making a good faith effort to complete the project.
The home is enclosed and no longer exposed to the weather. Staff believes the best approach is
to continue to work with Mr. Nixon and have the Building Official stay abreast of the situation.
Mayor Probst asked if Staff was confident that Mr, Nixon will receive a Certificate of .
Occupancy. Mr. Fritsinger stated the Building Official had indicated the progress was good and
the Certificate of Occupancy should, at some point, be granted.
ARDEN HILLS CITY COUNC1L - NOVEMBER 30, 1998 DRAFT 5
,
e Councilmember Malone asked what will happen to the Court Order allowing demolition of the
property. Mr. Ringwald explained that once Mr. Nixon obtains his Certificate of Occupancy,
Staffwill direct the City Attorney to contact the Judge and inform him that the Court order is no
longer needed,
Councilmember Aplikowski stated the home looks good, however, she hoped the dumpsters will
be removed soon.
Ms, Diane Torres, 1512 Briarknoll Drive, stated she has lived at the southwest corner of
Briarknoll Drive and Norma A venue for 13 years. She indicated she was requesting a stop sign
be installed at the southeast comer of this intersection for traffic traveling north bound on Norma
Avenue.
Ms, Torres indicated that the reason she was presenting this issue to the City Council was due to
the fact that the next Public Safety Commission meeting was not until the third Thursday of
January and action needs to be taken as soon as possible.
Ms. Torres stated one neighborhood concern was the speed of the north bound traffic on Norma
A venue turning left onto Briarknoll Drive. Another issue was that the spruce trees located at
1496 Briarknoll Drive have created a blind intersection and a stop sign was necessary in order to
see on-coming traffic.
. Ms, Torres explained that one year ago a roller blader was hit by a car traveling over 30 miles per
hour around the corner, The child was hospitalized for over two weeks. She also indicated that
last spring her three children were nearly killed while chasing a ball down the driveway, Two
cars, one chasing the other, were traveling north on Norma A venue and turned left onto
Briarknoll Drive going 40 miles per hour. There were nine passengers between the two vehicles.
One car took out the mail box at 1511 Briarknoll Drive and car parts were left behind in the yard.
Ms, Torres stated recently there had been a large amount of yard vandalism. Thirty seven
property owners in the neighborhood have filed reports with the Ramsey County Sheriff
Department stating that their yards have been severely damaged, This last Saturday there had
been 13 reports to the Sheriff Department regarding vandalism,
Councilmember Malone asked if there was a stop sign at the intersection of Norma Avenue and
Colleen Avenue. Ms. Torres stated there was not.
Councilmember Malone stated he concurred that the trees on the southeast property must be in
violation. The situation has been made worse by the installation of the park trail crossing sign
which further obscures visibility to the right. He stated he was not convinced that a stop sign at
the corner will alleviate the lawn damage. Ms, Torres stated the Ramsey County Sheriff
Department had indicated this may provide an additional reason to arrest the vandals.
. Councilmember Malone noted the Sheriff Department would not arrest a person for not stopping
at a stop sign, however, the intersection does need to be looked at.
Councilmember Aplikowski asked if the speeders are generally younger people leaving the park
area, Ms. Torres stated this was not necessarily the case. Councilmember Aplikowski suggested
ARDEN HILLS CITY COUNCIL - NOVEMBER 30,1998 DRAEJ 6 ,
a stop sign could be installed as suggested and another be installed at the intersection of Royal e
Lane and Norma Avenue to prevent speeding around the comer, Ms. Torres stated there already
was a stop sign at the comer of Royal Lane and Norma Avenue.
Councilmember Larson asked if the area was serving as a short cut for traffic traveling to
Highway 96 from Hamline A venue and creating the high level of speeding traffic. Ms. Torres
stated most of the traffic was teenagers from other neighborhoods.
Councilmember Larson asked if the vandalism was primarily lawn damage from cars driving
over the lawns, Ms, Torres indicated that this was correct.
Councilmember Aplikowski stated, although she does not have a problem with installing a stop
sign, it may not solve the entire problem, Mr. Fritsinger noted one key to solving the vandalism
issue was the Sheriff s Department needs proof of who was actually causing the damage, Some
information had become available over the weekend, however, the vandal would almost have to
be caught in the act.
Mayor Probst requested confirmation that there will not be a Public Safety Commission meeting
for the month of December. Mr. Stafford stated this was correct. Mayor Probst asked if the
Council could refer this to the Commission and request that they meet this month to take action
on the issue, Mr. Stafford stated this would be an option.
Councilmember Aplikowski asked if frozen ground will prevent the installation of the proposed .
stop sign. Mr, Stafford indicated this will not be an issue.
Mayor Probst asked what the regular December meeting date would be for the Public Safety
Commission. Mr. Fritsinger stated it would be December 17, 1998, prior to the last special
Council meeting of the month.
Mayor Probst stated that, since the City has required all other requests for stop signs to go
through the standard approval process, he would be reluctant to do otherwise. He would prefer
to send this issue to the Public Safety Commission and suggest they hold a special meeting to
review the request. He also agreed that the installation of a stop sign will not necessarily prevent
the vandalism.
Ms, Torres noted there was also a concem about the blind spot created by the pine trees on the
southwest comer. Mr. Fritsinger suggested, if there are issues of the trees being in the right-of-
way, the Commission should consider the entire situation at the proposed December 17th
meeting, He also suggested the Ramsey County Sheriffs Department should be in attendance to
assist the Commission.
Mayor Probst suggested that Staff should advertise a special meeting on December 17, 1998 to
allow the Public Safety Commission to consider this issue and take action. .
Mr, Fritsinger asked Ms. Torres if she has spoken to the other residents in the neighborhood
regarding the need for a stop sign. Ms. Torres stated there are at least seven other neighbors in
the area who have agreed with her on this issue.
ARDEN HILLS CITY COUNCIL - NOVEMBER 30, 1998 DRAFT 7
,
e Mayor Probst stated that, in the past, the Public Safety Commission had been presented with
petitions signed by neighbors for this type of request. He suggested that it may be helpful to
have a petition available for the December 17th meeting. Ms, Torres agreed.
UNFINISHED AND NEW BUSINESS
A. Lake Johanna Volunteer Fire Deoartment
1. Resolution #98-68, Authorizing Execution of a Fire Protection Service
Contract
2. Resolution #98-69, Authorizing the Joint Powers Agreement Establishing the
Arden Hills, North Oaks and Shoreview Fire Protection Board
Mr, Fritsinger explained that the City's ten year agreement for fire protection services with the
Lake Johanna Volunteer Fire Department (LJVFD) expires at the end of 1998. In September of
1997, the Arden Hills City Council held a joint meeting with the North Oaks and Shoreview City
Councils, and representatives from the UVFD, to discuss the renewal of this agreement. At that
meeting the City Councils indicated there was a strong desire to strengthen communication
between the LJVFD and the cities,
During this time in 1997, Arden Hills created a Task Force which reviewed the overall
operations of the Fire Department. Over the last year, staff from each of the cities, along with
e City Attorney Jerry Filla, have met on several occasions with representatives of the LJVFD to
develop a new Fire Protection Agreement. There was also another joint meeting held with all
parties on August 19, 1998. A number of the issues identified by the Task Force have been
incorporated into the agreements. The negotiations resulted in the development of both a Joint
Powers Services Agreement between the three communities, as well as a Fire Protection Board to
enhance communication between the LJVFD and the cities. The Board would consist of a
Councilmember and the Chief Administrative Officer from each of the cities, the Fire Chief and
one other member of the Fire Department. The Fire Protection Board would serve in an advisory
capacity to the City Councils and make recommendations on matters such as the annual budget
and capital improvements program, the purchasing of new fire equipment, facility improvements
and other issues which impact fire protection services,
Mr. Fritsinger indicated that one of the key provisions of the Fire Protection Services Agreement
was the term. The initial term of the agreement was five years, with three automatic five-year
extensions. This will run the contract through the year 2018. The cities and the Fire Department
have the ability, through the contract, to consider termination of the agreement by adoption of a
resolution and a one-year notice, Although the contract was for a total of20 years, the cities
have the opportunity each year to take action which would cause reconsideration of the contract.
Mr. Fritsinger stated that the revision of the contract took out much of the language which dealt
with the requirements for materials each of the parties were to provide the others, This included
e some reports which were not functional for use by the cities or the Fire Department.
Mr, Fritsinger stated that the key issue in Section 4, City Responsibilities, was to assist the Fire
Department with recruitment of volunteers. The Fire Department had seen some decline in
volunteers, however, they recently have been successful with their advertising. Mr. Fritsinger
DRAFT
ARDEN HILLS CITY COUNCIL - NOVEMBER 30,1998 8 ,
noted the section dealing with the Fire Department Responsibilities was where some of the e
reporting requirements have been eliminated.
Mr, Fritsinger indicated that one issue which had been discussed during the August meeting was
the fact that the ISO rating had been eliminated, This requirement had been placed back into the
final agreement to ensure that the cities work with the Fire Department to maintain their current
ISO rating.
Mr. Fritsinger referred to Section 12, Dissolution of the Fire Department, and stated there had
been a concern of what would happen to the Fire Department's assets in the event of dissolution,
whether they would be moved to a successor organization or returned to the communities. The
language included in this section of the agreement addresses the concerns by both the Fire
Department and the cities. In the case of dissolution, the Fire Department's assets would be
liquidated and the proceeds would be used to insure that the Fire Department's Relief
Association obligations are fully funded. Any balance would be refunded to the cities.
Mr, Fritsinger indicated all the issues discussed at the August 19, 1998 joint meeting have been
addressed in the agreement. He noted a concern had been raised at that meeting by
Councilmember Larson regarding the term of the agreement. Attorney Filla had developed
language which was included in the Staff report which addresses the formalizing of the extension
of the agreement by the City Councils to ensure the cities are taking action and not simply e
allowing the agreement to roll over each year. The cities of North Oaks and Shoreview have
approved the contract as presented, however, Attorney Filla had discussed this new language
with the two cities and it could be incorporated into their agreements as well,
CounciImember Malone pointed out that the Fire Protection Service Contract had been updated
from the City of Shorview's copy and in some areas the reference to the City of Arden Hills was
incorrect. He noted the first section of the document states the City of Arden Hills will be
referred to as the "City" and later in the document it states "the City and the Cities of Arden Hills
and North Oaks" and suggested this be corrected.
Councilmember Malone noted the agreement does not include a default clause. There was
nothing to protect the city if the Fire Department were to stop responding to fires. According to
the contract the City must give a one-year notice and continue paying for this year. Additionally,
the Fire Department needs some protection in the event the City were to cease payments. Mr.
Fritsinger stated Section 16, the Waver portion, addresses this issue but not to this full extent.
He indicated that the previous agreement had included a section dealing with termination due to
deficiency status as well as arbitration, During negotiations it was determined that arbitration
was not something the parties wanted to deal with, The fact that the arbitration issue was tied
into the default issue may be the reason the language was removed. Mr. Fritsinger offered to
discuss this issue with Attorney Filla,
Councilmember Aplikowski asked if this was the reason the Termination Because of Deficiency e
Status paragraph on page nine of the old agreement was removed. Mr. Fritsinger stated this
assumption would be correct as the default issue had been tied into arbitration.
ARDEN HILLS CITY COUNCIL - NOVEMBER 30, 1998 DRAFT 9
,
e Councilmember Larson stated that the previous agreement had provided for any annual surpluses
being returned to the cities and asked why this language does not appear in the new agreement.
Mr. Fritsinger stated this question came up during the joint meeting in August and he did not
recall exactly why this language was deleted. One of the LNFD representatives explained the
discussion during the August meeting had been related to the return of excess funds and coverage
for when the Fire Department was forced to go over budget. It was determined that this issue
would be handled by the Fire Board. Mr. Fritsinger also pointed out that over the years any
surpluses have been returned to the cities.
Councilmember Larson stated his concem for having the Fire Board handle this issue was that
the Fire Board was an advisory body and he was not sure that the Board would be the appropriate
body to handle this type of requirement.
Councilmember Larson stated another issue he had was with the reason for dropping the dispute
resolution provision. He indicated, upon reviewing the Joint Powers Agreement, it states the Fire
Board can make reconunendations regarding the rights and responsibilities of the Department
and the individual cities, however, it was not a body which can resolve disputes that may remain
between the four parties. Mr. Fritsinger indicated the idea behind creating a Joint Powers
Agreement with a Fire Board was for this body to serve in the roll of bringing agreement
between the parties rather than going to an outside source. During the last term of the agreement
the arbitration process was not used. Therefore, during negotiations, it was decided that there
. was not enough interest in trying to utilize this approach. It was determined that the Fire Board
would deal with these issues.
Councilmember Larson indicated, if a dispute between the three cities and the Fire Department
arises that the Fire Board can not resolve, the cities hold the majority vote on the Board and the
results may not be satisfactory from the Fire Department's point of view.
Councilmember Larson conunented that, in reviewing the requirements of the various parties, he
was unable to determine what Arden Hills' requirements are with regard to the budget. He
asked, does the City simply receive the budget and approve it, or will the Council have the
opportunity to review the budget and make necessary changes. Mr, Fritsinger stated the intent
was to deal with the budget in the same way as with the agreement with the Ramsey County's
Sheriff Department. The Fire Board will review the budget issues and will hold the major
discussions on policy and prevention action issues, The Board will attempt to resolve any issues
prior to submission to the various Councils. The Councils have the right to review issues which
affect the budget and, if appropriate, take action which may not necessarily be in agreement with
the Fire Board,
Councilmember Larson stated his last question was regarding dissolution. He indicated that the
Fire Protection Agreement assumes this could happen in two ways, by Fire Department initiated
action and by city initiated action. In the case of city initiated action, it assumes all three cities
e act together to dissolve the Fire Department. There was a provision that the City of Arden Hills
review the agreement every five years and make a decision whether or not to continue the
agreement for another five years, There was also a provision which allows the City to terminate
the agreement with a one-year notice. If the cities act unilaterally and there was an issue the City
of Arden Hills was unsatisfied with and the two other cities are not, it appears that there was no
DRAFT
ARDEN HILLS CITY COUNCIL - NOVEMBER 30, 1998 10
,
way the City of Arden Hills can pull out of the arrangement and receive any assets back which e
may be due to the City. Mr. Fritsinger pointed out there was only one asset, a half-share of the
ladder truck for which there was currently an agreement with the City of Shoreview. The
agreement explains how the truck was to be paid for and, if one of the cities were to back out of
the agreement, the truck would be offered to the other party to purchase.
Councilmember Larson stated that in previous meetings he had voiced his concern about the term
of the agreement. Part of the reason he was asking these questions is, if the City was embarking
on a 20-year agreement, it should be clear what the City was agreeing to,
Councilmember Larson stated he was still concerned about the term of the agreement. The
previous term had been 10 years and, during the joint meetings when he brought up this concern,
the answer from Shoreview was that they have no interest in taking an interim look at the
agreement. He expressed his appreciation to the City Attorney and Staff for adding some
language which requires the City Council to take some affirmative action to approve
participation in the agreement for another five years. Councilmember Larson indicated he still
feels that 20 years was too long of a term. He stated he supports the idea of a Fire Board,
however, the length of the agreement was not good public policy, For these reasons, he will not
support the agreement as presented.
Councilmember Aplikowski asked how long the City has had a Fire Protection Agreement with
the Fire Department. The LNFD representative stated that the community had been served e
since the founding of the Fire Department in 1943,
Councilmember Aplikowski asked if North Oaks has taken the same position as Shoreview that
they are not interested in a regular review of the agreement. Mr, Fritsinger stated, during the
August meeting, both cities had indicated they approve of the agreement as presented and they
do not have any concerns.
The LJVFD representative stated that, with regard to the review process, the Fire Board was the
on-going review. The Board consists of representatives from the cities and the Fire Department
and this was an on-going communication process between the City Councils, the City's
representatives and the Fire Department. Over the last ten years the there have not been as many
meetings as there should have been and the Fire Department was attempting to make this process
better.
With regard to the long-term contract, the Fire Department was made up of people who are
volunteering to fight fires. The benefit offered was the 20-year pension which was put in place
in order to recruit more volunteers. The Fire Department had recently been able to recruit ten
new people, five of which are day people. This number of day-time volunteers was virtually
unheard of and was due to the 20-year pension. There would be a concern that, if the contract
were only five years long and were to terminate in five years, the volunteers would be left with
no pension. e
Mayor Probst asked if the action for these resolutions would require a simple majority vote. Mr,
Fritsinger stated this was correct.
------
DRAFT
ARDEN HILLS CITY COUNCIL - NOVEMBER 30,1998 11
I
. Councilmember Malone stated he would support the contract because it was better than the
current agreement. He noted that there was a need for longevity within the Fire Department and,
although the contract could run for 20 years, it was essentially a one-year contract,
Mayor Probst indicated he too would be in support of the agreement. Through the negotiations,
Arden Hills had raised a number of issues which have been addressed. He expressed his
agreement with Councilmember Larson regarding the length of the term, however, it truly was a
one-year agreement. There are options available to the City if it was determine necessary to
tenninate the agreement, Mayor Probst stated the proposal was a great step forward compared to
the previous agreement.
Councilmember Aplikowski expressed her concern that, as three different Councils change
personalities, will the agreement stand the test of time,
Councilmember Larson stated, regarding the comments made by the Fire Department
representative, a pension benefit was important in recruiting volunteers, However, those who
join the Department ten years from now will not have any greater assurance of a pension.
Mayor Probst referred to the question raised earlier about the potential addition of a default
clause. He asked Staff for assistance in what action should be taken with regard to this issue.
Mr, Fritsinger suggested there would be two items Staff would look for in the action taken by the
. Council. First was direction on the term language and whether or not this should be included.
On the issue of default, he would suggest the Council direct Staff to work with the City Attorney
and the two other communities to determine the appropriateness of the default language.
MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a
motion to adopt Resolution #98-69, Authorizing the Joint Powers Agreement
Establishing the Arden Hills, North Oaks and Shoreview Fire Protection Board.
Mayor Probst pointed out that none of the discussion thus far had been related to the Joint
Powers Agreement.
The motion carried unanimously (4-0).
MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a
motion to adopt Resolution #98-68, Authorizing Execution of the Fire Protection
Service Contract conditioned on:
I. The addition oflanguage which would allow either side to declare a
default and, due to extenuating circumstances, tenninate the contract.
2. The addition oflanguage requiring the City Council to take action in order
e to extend the term of the contract.
Councilmember Malone pointed out the idea of default would be due only to a major default.
From the Fire Department's point of view it would be if the City were to cease payment, from
the City's point of view it would be if the Fire Department stopped providing fire protection.
ARDEN HILLS CITY COUNCIL - NOVEMBER 30, 1998 DRAFT 12
,
The LJVFD representative pointed out that, in researching the dissolution clause, it was e
determined that if the Fire Department was not fulfilling its charter as a non-profit organization,
the Department would have to be dissolved by the Court. Councilmember Malone reiterated that
the Fire Department would not be protected if the City stopped payment.
Mayor Probst indicated the Arden Hills Fire Protection Contract does not have to be identical to
the other city's as there are three different cities involved. Mr, Fritsinger concurred and noted
the reserved Section 13 of the agreement allows the individual cities to include separate language
if the other cities do not feel it was appropriate for their contracts.
Mayor Probst reiterated the need for a review of the document to confirm the references to the
"City" and the "Cities of Arden Hills and North Oaks" are corrected,
The motion carried (3-1, Councilmember Larson opposed).
The LJVFD representative expressed his appreciation to Mr. Fritsinger for his involvement in the
negotiations.
B. Resolution #98-72, Rescheduling the Public Hearing in the matter ofthe 1999 Street
Improvement Project, West Round Lake Road
Mr, Fritsinger explained, at the November 9,1998 City Council meeting, the Council adopted e
Resolution #98-63, Receiving the Preliminary Report in the matter of the 1999 Street
Improvement Project, West Round Lake Road (phase II), and scheduled a public hearing on
December 14, 1998 for the proposed improvement. Prior to adoption of this resolution, much
discussion occurred concerning the estimated costs and funding sources of Alternative "B" (two-
lane divided with raised median and turn lanes) and "D" (two-lane undivided with center turn
lane), Specifically, certain members of the Council indicated a desire to see a side-by-side
comparison of Alternatives "B" and "D". In addition, Staffwas asked to provide an update on the
use of tax increment financing (TIF) based proceeds/future TIF revenue streams,
Mr, Fritsinger stated the initial resolution was approved with a 3-2 vote. As the project moves
forward, there was a requirement that any project being considered for assessment be approved
by the Council with a four-fifths vote. The information to be presented should assist the City
Council in determining how the project should proceed, and allow for a more informative public
hearing,
Mr. Fritsinger indicated that City Engineer, Mr. Brown, had provided information which
compares Alternatives "B" and "D" and includes additional information related to Alternative "B"
and the resulting reduction of cost. Mr, Fritsinger indicated that, following Mr, Brown's
presentation, Mr. Post will provide information regarding the revenue sources for the project.
Councilmember Malone suggested referring to Alternatives "B" as the median alternative, and e
"D" as the non-median alternative the simplify the discussions,
Mr, Brown indicated at the November 9, 1998 City Council meeting the question was brought up
regarding the cost of Alternative B. He had stated at that time that the cost had been reduced,
ARDEN HILLS CITY COUNCIL - NOVEMBER 30, 1998 DRAfT 13
,
. however, he did not have the new estimate available. The memo he had provided for this
evening's meeting reviews these cost reductions as well as a comparison of the median and non-
median alternatives.
Mr. Brown stated the totals at this time for construction and easement acquisition for the median
alternative was $1.78 million dollars, the non-median alternative was $1.54 million dollars, for a
difference of approximately $238,000, The median alternative has a 15% wider footprint than
the non-median alternative. The bituminous area of the median alternative was approximately
1,200 square meters less than the non-median alternative, however, the total prepared base area
of the median alternative was approximately 600 square meters greater than the non-median
alternative due to the larger amount of curb and gutter included in the median alternative. The
larger footprint of the median altemative was reflected in additional common excavation costs
and retaining wall costs totaling $48,150.
The estimated storm sewer costs for the median alternative was greater than those for the non-
median, The difference was a result of a longer pipe length for each series of catch-basins and
approximately 14 extra catch-basins for median drainage,
The median alternative would require the acquisition of a six-foot wide strip along the existing
private properties to provide for a minimum of six feet of right-of-way adjacent to the eastern
curb line, With the non-median altemative the six-foot right-of-way would be available now,
. The median alternative would also require additional sodding of the medians at a minimum, the
installation of irrigation sleeves for the median areas, and additional signage and mobilization
costs.
Mr. Brown indicated he also reviewed the cost per foot comparison. Recent residential street
reconstruction projects within the City have cost approximately $200 per foot of roadway. The
proposed improvements for West Round Lake Road Phase II are estimated to cost approximately
$575 for the median altemative or $550 for the non-median alternative. The primary reasons for
this are:
1. The proposed pavement section includes 70% more bituminous surface mix, 50% more
aggregate base and 50% more sand sub-base than the typical residential street. The
heavier pavement section was necessary to provide for adequate carrying capacity for the
truck traffic expected on the roadway.
2. Traffic control improvements include significant allowances for traffic control which
includes items such as a concrete J-barrier, temporary paving, temporary signage and
temporary striping which normally are unnecessary for low volume residential streets,
Mr. Brown indicated the estimate for this cost may be conservative and until the staging
was worked out it will not be known if the J-barrier will be needed.
. 3, The roadway was much wider than a standard residential street. The non-median
altemative includes the construction of a 44-foot roadway with a 6-foot wide sidewalk.
Typical residential streets are 32-feet wide and do not include sidewalks.
ARDEN HILLS CITY COUNCIL - NOVEMBER 30,1998 DRAFT 14
I
4, With either alternative there was a need to construct a retaining wall. With the median .
alternative the retaining wall would be slightly larger since the road will extend further
into the bank,
5. The project includes estimated costs for modifications to the three TCAAP monitoring
wellheads, permanent signage, striping and pavement markings which was more
extensive than typical residential streets, clearing and grubbing and removal of existing
culverts.
6. The project includes storm sewer catch-basins for the roadway as well as catch-basins for
the commercial driveways. Overall pipe lengths are longer than typical residential streets
and pipe diameters are greater to handle the larger flows from roadway and business
runoff.
Mr, Brown indicated that the last item he reviewed was enhancements, Primary cost estimates
for potential enhancements include street lighting, landscape trees and shrubs, and an irrigation
system, The irrigation system was assumed to provide irrigation to median areas only and
therefor would be necessary if the median alternative was chosen, It was likely that the median
altemative would require more landscaping due to the median areas.
Councilmember Larson asked if the width of the six-foot sidewalk was standard, Mr, Brown
explained that this width was common. Trails are usually 10-feet wide and there are cases when .
sidewalks are wider but not narrower.
Mayor Probst indicated he still had an issue with some of the numbers. He asked if the
additional catch-basins would be in the median. Mr, Brown explained the catch-basins would be
where the low end of the median occurs and pavement begins. The catch-basin was to catch any
run-off before it gets out to the intersection, When a road was crowned there generally will not
be water in the middle of the roadway, however, with the median alternative, water bnild up does
occur. If a catch-basin was not used, snow can build up during the winter months and during the
spring melt it can freeze and become hazardous.
Mayor Probst asked Mr. Brown if he was proposing the overall cross sections be crowned, not
the two roadways. Mr. Brown explained it could be designed with either the two roadways
crowned or the overall crown. Either way there will be a need for catch-basins in the middle of
the roadway.
Mr. Post presented a revised funding source analysis, He referred to Attachment B of his Staff
memo dated November 25, 1998 and explained the attachment reviews the assessment
assumptions and includes relevant definitions and excerpts from the City's Assessment Policy.
Mr, Post indicated the item he wished to point out was number four, CommerciallIndustrial
Equivalent Assessment Rate, which reads "The commercial/industrial equivalent assessment rate
shall be based upon 70% of the cost of street reconstruction for a typical commercial street .
section," Mr. Post indicated this was in contrast to item five, The Municipal State-Aid Project-
Reconstruction, which states "CommerciallIndustrial property abutting a Municipal State-Aid
reconstruction project will be assessed all costs associated with reconstruction of the existing
street to the City standards for commercial/industrial uses,"
. DRAFT
ARDEN IDLLS CITY COUNCIL - NOVEMBER 30,1998 15
I
. Mr. Post stated, since West Round Lake Road was designated as a Municipal State-Aid street, he
has assumed the commercial/industrial rate to be used should reflect the 100% factor rather than
the 70% for a standard commercial/industrial roadway. This standard was most closely reflected
by Feasibility Study Alternative A with a 36-foot wide undivided roadway as modified by the a
addition of a six-foot concrete sidewalk.
Estimated roadway costs for this altemative were $823,375. In addition, storm drainage and
sidewalk costs were estimated at $180,160 and $51,975, respectively. Total assessable costs then
total $1,055,510.
The amount of estimated assessments was then calculated as follows:
1. Total assessable costs were divided by 50% to reflect the non-assessable west side of the
road. ($1,055,510/2 = $527,755)
2, The total length of the improvement was approximately 2,600 feet, On a front footage
basis this equates to $202.98. ($527,755/2,600)
3. The southerly portion of the improvement from Gateway Court to Gateway Boulevard, or
about 700 feet, is not assessable due to a pre-existing Development Agreement which
includes the Welsh Phase II building,
e 4, Total assessments were then calculated at $385,662 ($202.98 * (2,600 - 700)). Assuming
the five assessable property owners had comparable front footage, the estimated average
per property assessment would be approximately $77,132,
These assessment may be increased by adding 36.5% of the costs of street lighting or
landscaping appurtenances which may be included as part of the improvement scope
(1,900'/2,600' = 73.1% * appurtenance cost12 = 36.5%).
Mayor Probst referred to item number three and stated he believed there was language which did
allow the City to assess this area according to the valuation under certain conditions. Mr. Post
noted at that time the buildings had not yet been built. Mr. Fritsinger stated that in theory they
are meeting the assessment agreement. Another consideration to this is that property taxes for
the property are within the TIF District and will be captured to pay for the West Round Lake
Road intersection.
Mayor Probst asked for the status of Ramsey County's valuation of the property. Mr. Post
explained the only parcel which has been valued thus far was Phase I, the MSL building. The
specific issue was that the building assessment was fme, however, Staff felt the land value was
low given recent market activity. Mr, Post indicated he had received assurances that the value
will be increased to approximately $2 per foot.
. Mr. Post referred to page two of this Staff memo and explained the various funding sources.
There was a funding shortfall, prior to any enhancement costs, of $283,386 for the median
altemative and $97,271 for the non-median alternative. The enhancements push up the shortfall
and there was a possibility that this short fall could be funded by the Non-Assessable Road
ARDEN HILLS CITY COUNCIL - NOVEMBER 30,1998 DRAFT 16
I
Improvements Fund Number 409. Based on projected expenditures, it was unlikely that there .
will be any remaining 1998 TIF Bond proceeds available to fund the revised median alternative
project deficit. As of October 31, 1998, Fund Number 409 had a cash balance of approximately
$1,215,000. The Fund was established to fund future City cost participation on County projects
such as Highway 96 and County Road I, or "one-side" non-assessable streets such as North
Hamline Avenue and North Snelling Avenue.
Mr, Post indicated, although the City Engineer had revised the median alternative costs
downward by some $216,970, the total base costs of this alternative, before enhancements,
remain $237,995 higher than the non-median alternative, The issue of benefit for this additional
level of cost is still present when comparing the alternatives.
Mr. Post noted there is a large swing item in terms of the use of bond proceeds which has yet to
be completed - acquisition of the Indykiewicz property and the resulting agreement with
Ramsey County. Therefore, he was reluctant to project any remaining bond proceeds until this
transaction is finalized. Mayor Probst asked if Mr. Post was implying that, if this issue was
resolved favorably, additional funds would be available. Mr. Post indicated that this would ouly
put the bonding in a breakeven position. If the City ends up with the whole taking and Ramsey
County's participation level was not as expected, the bonding could be in a negative situation.
Mr, Fritsinger explained that with the full parcel acquisition, the City will have an amount of dirt
to sell which will create proceeds. The equipment on the property will potentially have to be .
purchased which would then be sold and there would be the potential of revenue from this,
Additionally, if there was a full take on the property, there would be a piece of property which
may be marketable with some resale value. Mr. Fritsinger stated these would be three potential
revenue sources,
Mayor Probst asked if the total revenues of the parcel had been accounted for and added back in
to determine the net parcel cost. Mr. Post indicated this was correct. When considering the
potential commitment for the I35W bridge participation of $350,000 and the acquisition of the
property at the Highway 96 intersection, in the best situation, the City would utilize all of the
bond proceeds.
Mayor Probst asked, having spent all of the bond proceeds, does the City have a parcel of land
with a re-sale value. Mr. Post indicated the City would not if there was a partial taking of the
land. Mayor Probst confirmed that the scenario in which all the funds are expended was based
on a full taking of the parcel. Mr. Post indicated this was correct. Mayor Probst indicated then,
that there would be a parcel of land left over and asked if this would remain as a community
asset which has not been liquidated. Mr. Fritsinger pointed there was some additional cost for
the acquisition of the land. Therefore, although the land was a potential revenue stream, there are
increased costs to acquire the piece of property.
Mr. Post pointed out the net cost to the City, even with selling the parcel, would be higher with a .
full taking, as the cost for the full taking was higher than the partial taking. Mr. Fritsinger
indicated, with the partial taking, the percentage of cost the County would be incurring was
greater than would be incurred by the City. In a full taking, the percentages shift and the City
would be responsible for a higher percentage of the cost.
---- -- ---------- ---
. DRAFT
ARDEN HILLS CITY COUNCIL - NOVEMBER 30, 1998 17
\
e Mayor Probst indicated he was still struggling with the idea of whether or not there was a piece
ofland at the intersection ofI35W and Highway 96 which the City will still own after expending
all of the bond proceeds. Mr. Post indicated this would only occur in a full taking. He indicated
it was not known what the fmal cost of the taking. Mayor Probst asked if the cost of the
acquisition was expected to be known by the end of the year. Mr, Post indicated it should be.
Mayor Probst indicated the action requested by Staff was to reschedule the public hearing. He
noted that the City did choose to invest money to upgrade the last three buildings on the street in
order to set the stage for higher level development on the comer, He continues to be concerned
that more money was being spent to facilitate the higher level of development on the comer.
Mr. Fritsinger suggested one option may be to delay the project to the future in order to see how
some of the issues work out. This would mean an indefinite postponement, The City could save
up the proceeds from 1999 and wait until the year 2000 for Phase II. He pointed out, while
reconstructing the roadway was necessary for further development in the area, the most critical
portion of the project was the intersection.
Mayor Probst asked, if the road were built only to the first assessable property, how would this
affect the assessments. Mr. Post indicated this would not necessarily affect the assessment
program.
e Councilmember Larson indicated his concern for delaying the project is, if the road was
instrumental in gaining the type of development the City wants for the comer, delaying the road
project will also delay these development opportunities, He stated that the development of the
comer should be a priority, Mr, Fritsinger stated, according to the brokers handling the vacant
buildings, the intersection has been very detrimental to the marketability ofthe property.
Additionally, the property owners along the road have expressed their desire to have the road
upgraded as soon as possible.
Councilmember Malone agreed that the intersection must be built now. He suggested an option
to simply recycle the remaining roadway. This could be done by widening the road and re-
surfacing. The current road has held up remarkably well considering the heavy traffic and it
could be built up to be made stronger. Councilmember Malone suggested another alternative
could be to include a less extensive design element in the middle of the roadway which visually
separates the roads but was not a median.
Mayor Probst asked how far the new roadway would extend to, Mr. Brown explained it will
extend to the railroad tracks. Mayor Probst suggested there may be a way to do a temporary
rebuilding of the road and, if the City was able to promote a higher level project at the comer,
this could produce additional revenue for further road reconstruction.
Mr. Fritsinger indicated he would agree with these suggestions, however, the project was
e competing with other projects within fue community which need to be accomplished.
Mr. Brown suggested one option to reducing the cost may be to narrow the median and end it at
the turn lane.
.
ARDEN HILLS CITY COUNCIL - NOVEMBER 30, 1998 DRAFT 18
I
Mayor Probst referred to Staff's recommendation to reschedule the public hearing to January 4, e
1999 and expressed his concern for the timeliness of this date. He noted this would be the first
Monday after the New Year's holiday and asked if the date was critical or would the Council be
allowed more time to pursue the options further. Mr. Fritsinger stated the date was not critical
from a Staff point of view, the only issue was the timeliness of going out for bids.
Councilmember Aplikowski suggested it may better to wait until the end of January for the
public hearing.
Councilmember Malone asked for the status of the intersection project. Mr. Brown stated Staff
has advertised for bids and the bid opening was scheduled for December 17, 1998.
Councilmember Malone suggested there may be an organization the City could turn to for help in
designing a roadway which was aesthetically pleasing without the high cost. Mayor Probst
indicated the City has Staff available who should be able to do this.
Councilmember Larson stated he does not have a problem with delaying the project if there was
some way to bring the costs down, He indicated he would not support the project with the
current cost differentials,
Mayor Probst stated, after the amount of money and time spent to get the project where it was e
today, he would not want to lose the opportunity of gaining the type of development the City
waots for the corner. He suggested it may be worth looking into the cost difference to shorten
the median,
Councilmember Aplikowski expressed her belief that quality building can be obtained without
the addition ofa median in the roadway, She indicated she still opposes the median idea but will
remain open minded for other suggestions. She noted the addition of landscaping and lighting
could provide the necessary visual enhancements.
Mayor Probst indicated he would ask Staff to look into other design options which may be
available to provide a quality appearance down the roadway. He asked if the volunteer trees
currently in place would remain as the road was improved. Mr. Fritsinger stated that, as a part of
the Welsh Development, it was requested that MNDOT remove these trees.
Councilmember Malone agreed that it may worth looking into other options and he expressed his
belief that the assessments are optimistic.
Mayor Probst asked, with action needing to be taken, should the Council defer or reschedule the
public hearing. Mr. Fritsinger suggested the resolution could be deferred to allow time to review
other options or the public hearing could be scheduled for the end of January.
MOTION: Councilmember Malone moved and Councilmember Larson seconded a motion to e
adopt Resolution #98-72 caoceling the December 14, 1998 public hearing in the
matter of the 1999 Street Improvement Project, West Round Lake Road. The
motion carried unanimously (4-0).
,
ARDEN HILLS CITY COUNCIL - NOVEMBER 30, 1998 DRAfT 19
\
. MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a
motion to direct Staff to develop other alternatives which visually enhance West
Round Lake Road while remaining within the budget, The motion carried
unanimously (4-0).
ADMINISTRATOR COMMENTS
Mr, Pritsinger stated the Truth in Taxation hearing was scheduled for December 7,1998 and he
had planned to schedule a regular meeting upon completion of the hearing, Considering the
discussion of a stop sign installation on Briarknoll Drive and the fact that this issue will most
likely be discussed at the December 21, 1998 meeting, he would suggest holding a special
meeting on December 21,1998 rather than a Worksession.
Councilmember Larson indicated that Staff may be jumping the gun by scheduling a special
meeting to discuss the stop sign issue. If the Safety Commission determines the stop sign was
warranted a special Council meeting should not be necessary, If the Truth in Taxation hearing
was completed on December 7th, this would make the December 21st meeting unnecessary, Mr,
Pritsinger pointed out December 21 st was already planned for a W orksession in addition to the
potential budget adoption hearing,
Mayor Probst confIrmed that the December 7th meeting was strictly the Truth in Taxation
e hearing, the December 14th meeting would be a regular Council meeting, and the December 21 st
meeting would be a Worksession and a special meeting based on the he need to have a budget
adoption hearing. Mr. Pritsinger indicated this was correct and noted the Worksession could be
canceled on the 21 st.
Mayor Probst asked what the agenda for the Worksession would include, Mr. Pritsinger
indicated it would be the last opportunity of the year to discuss the Town Hall meeting. There
would also be discussion regarding rubbish hauling and the licensing which could be added to
the December 14, 1998 regular Council meeting rather than the W orksession. Mayor Probst
indicated this could be decided at the December 14th meeting if time allows.
Mr, Pritsinger stated that there had been a complaint by a citizen regarding smoke from wood
burning stoves. He indicated the Building Official reviewed the situation to see if there was
anything that can be done. The Building Official indicated there was not a lot that can be done.
The current chinmey stack on the house using the fIreplace was on the peak and nothing will be
gained by adding to the stack. The Building OffIcial indicated the air intake on the affected
home was already approximately 150 feet away from the other home.
COUNCIL COMMENTS
Councilmember Larson asked Staff for a status of the negotiations for the lease of the Arsenal
. property. Mr. Pritsinger indicated there have not been a lot of specifIc discussions regarding the
lease. The parties involved are waiting to hear from General LeBlanc regarding the land transfer
issue. Mayor Probst indicated he had attempted to contact the General and has yet been
unsuccessful. He stated he received a message from the General today indicating the General
will be in his office tomorrow and he will try to contact him then.
.
.
Off'" ^ fT "
,
ARDEN HILLS CITY COUNCIL - NOVEMBER 30,1998 .. .,~,~,f' I' .. 20
~, .""1), I
Councilmember Aplikowski indicated that she wished she had an answer for the smoke problem. e
She had suggested the affected home owner move the fresh air intake, however, this will not help
since the homeowner has a health problem, She also pointed out that, according to the State,
50% of all pollution comes from wood burning stoves,
Mayor Probst stated the North Suburban Cable Commission information included in the non-
agenda package looks fairly positive and asked if there was any action which needs to be taken.
Mr, Fritsinger indicated he had met with other City managers last week to discuss how this
affects the City. The key was the creation of another committee and there was alot of discussion
of what the City can do with regard to participation. Mr. Fritsinger stated, at this point there was
no specific action by the City being requested.
Mayor Probst suggested, at the December 21, 1998 meeting he would be interested in reviewing
the Councils assignments for the committee's commissions and liaisons, He asked if the
Councilmembers have preferences for these assignments, they work with Staff over the next
couple of weeks so there may be a preview at the December 21 st meeting.
ADJOURN
MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a
motion to adjourn the meeting at 10:06 p,m. The motion carried unanimously (4-
0). e
Dennis Probst Brian Fritsinger
Mayor City Administrator
NOTICE OF MEETINGS
The next regular City Council meeting will be held Monday, December 14,1998 at 7:30 p.m. at
the Arden Hills Council Chambers.
.
,
I DRAFT
.. MINUTES
CITY OF ARDEN HILLS, MINNESOTA
e TRUTH-IN-TAXATION PUBLIC HEARING -1999 BUDGET
DECEMBER 7, 1998
7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDERIROLL CALL
Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the Truth-In-
Taxation Public Hearing - 1999 Budget at 7:30 p,m.
Present: Mayor Dennis Probst, Councilmembers Gregg Larson, Beverly
Aplikowski, Susan Keim, and Paul Malone.
Absent: None
Also present were City Administrator, Brian Fritsinger; Assistant to the City
Administrator, Kevin Ringwald; City Accountant, Terrance Post; Public Works Director,
Dwayne Stafford; and Recording Secretary, Lori Rolfson.
ADOPT AGENDA
MOTION: Councilmember Keim moved and Councilmember Larson seconded a motion to
adopt the agenda for the December 7, 1998, Truth-In-Taxation public hearing,
e The motion carried unanimously (5-0).
MAYOR - MEETING OVERVIEW AND PROCEDURES
Mayor Probst explained the City of Arden Hills was legally required to hold a public hearing on
a night which does not conflict with any other public hearings to allow public comments with
regard to the proposed 1999 budget. Subsequently, the City Council will be required to adopt the
1999 budget.
Mayor Probst stated the most notable issue within the 1999 budget, as a result of the Council
Retreat, was the recognition and commitment to TCAAP in terms of Staff time as well as
consultant time. He also noted that the proposed levy for 1999 was 3.2% higher than last year.
Mayor Probst requested City Accountant, Terrance Post, to provide a presentation reviewing the
proposed budget and property taxes. He explained, once Mr. Post completes his slide
presentation, the Council will open the hearing to public comments,
Mr. Post stated an apology letter had been received from Lillie Suburban Newspaper. When the
announcement for the Truth-In- Taxation Public Hearing was published, the publisher made an
error in the printers proof in that it stated the proposed levy amount would be $1,123,937 dollars
rather than the correct amount of $1,923,937 dollars. Mr. Post noted that the notice was
e published correctly in the Focus newspaper.
.
ARDEN HILLS TRUTH-IN-TAXATION - DECEMBER 7,1998 DRAFT 2
,
Mr. Post stated the presentation for the Truth-In-Taxation public hearing reviews the 1999 e
proposed budget in three general categories.
Category A, Making Sense of Property Taxes, provides an understanding of how the City's
market valuation, tax capacity and median values, specific to Arden Hills, impacts the property
taxes.
Category B, Cost of City Services in Perspective, provides a hypothetical monthly service bill
which breaks down the cost of the services received by the citizens of Arden Hills.
Category C, Discussion of Proposed City Budget, explains the specifics of the proposed budget
in a more detailed fashion.
Mr, Post proceeded with the slide presentation, He explained Slide #1, Who Determines Your
Property Tax, was a three-legged process in terms of the components of the property taxes. State
Legislature establishes property class rates, determines formulas for State Aid and determines
mandates which may impact local governments. The County Assessor determines market values
and assigns property classes. Mr. Post stated the public hearing will not address the State or
County components of the property taxes. What will be discussed was the City taxing
jurisdiction. Other jurisdictions including the School District, the County and miscellaneous
jurisdictions will not be addressed,
Slide #2, Tax Computation Example, provides an example of how property taxes are calculated. e
The first step was determining the property's tax capacity. This was determined by the class rate
and the market value determined by the County Assessor. The first $75,000 of the estimated
market value has a 1% tax capacity. The estimated market value in excess of$75,000 has a tax
capacity of 1. 7%. For a home in Arden Hills, with an estimated median market value of
$146,850, there would be a net tax capacity of$1,971.45. To determine the total property taxes,
each of the jurisdictions have created a budget which was translated to a levy for the needs of the
budget which are supported by property taxes. This levy amount was compared against the total
tax capacity for the jurisdiction and a percentage yielded. In the case of Arden Hills, the local
City levy proposed for 1999 would be 19,054%. This percentage, multiplied by the tax capacity
of$1971.45, would result in a local city tax of$375,64, When this was added to the other
jurisdiction's levy rates, the total proposed 1999 property tax payable would be $2,413.17.
Slide #2A lists a number of changes in class rates which have occurred over the last three years.
The primary changes have involved the CommerciallIndustrial class rate. With a market value
over $150,000, the marginal class rate for CommerciallIndustrial was 4.6% in 1997. This has
been lowered in two significant increments. In 1998 the class rate was lowered to 4.0% and was
further lowered to 3.5% for 1999. This equates to a 24% drop in CommerciallIndustrial property
class rates over the last three years. The impact of this drop in class rate will be that, over time,
the residential properties will pick up a greater portion of the tax capacity than
CommerciallIndustrial compared to the 1997 rates assuming the mix of valuations remains e
relatively constant,
Slide #3, Legislative Changes/Class Rates and Thresholds, was a historical look at the City's
valuation, tax capacity and tax levies since payable year 1992. A highlight was that, for payable
.
DRAFT
ARDEN HILLS TRUTH-IN-TAXATION - DECEMBER 7,1998 3
~
. year 1999, the City's market valuation increases approximately $46 million dollars. This
resulted in a tax capacity increase of2,97%, The City's market value increase has been partially
due to the fact that the City has had a couple of strong previous years in terms of
CommerciallIndustrial building permit activity, When a building permit was requested for
construction, the valuation does not occur that year, rather there is a lag factor to be reflected in
valuation. In the future, the City will see the results of some strong building permit valuation
from permits granted in 1997 and 1998.
Slide 3A, Comparative Market Valuation and Tax Capacity Data, indicates that the residential
properties had decreased in valuation from 69% to 67% in payable year 1998, however, the tax
capacity has remained the same. With regard to CommerciallIndustrial, the valuation has
increase approximately 3% and the tax capacity has increased by only 1 %, due to the property
class rate reductions.
Slide #5, Components of Total Proposed 1999 Rates, explains the portions of the property tax
bill from each of the jurisdictions. for a resident within the Independent School District #621,
the City of Arden Hills' levy represents 16% of the total property tax bill. Ramsey County
represents 39% and the School District represents another 39% of the total bill. for those
residing in Independent School District #623, the City's portion of the bill was 15% and the
School District's portion was 44%, due to the higher tax rate ofI.S.D. No. 623.
. The miscellaneous portion of the bill was primarily represented by Regional Transit, the
Metropolitan Council, the Mosquito Control District, Special Independent School District #916,
and the Rice Creek Watershed District.
Slide #6, Analysis of 1998 State Aid to Cities, looks at the distribution of State Aid for North
Metro cities. The HACA and Local Government Aid may be used as a dollar-for-dollar
reduction in need for property tax levy, The City of Arden Hills has historically been a
significantly less than average recipient of State Aid funds. Arden Hills receives approximately
$9 per capita in State Aid which was substantially lower compared to the amount of such aid
received by neighboring cities.
Slide #7, City Delivers Quality Services at an Affordable Price, presents a hypothetical check
which breaks down the General fund services being funded by the property taxes based upon the
total City taxes of$376 for a $146,850 median-valued home, The monthly bill for this median-
valued home would be $31.33. In terms of the value of the services being provided, this appears
to be a reasonable cost.
Slide #8, How Does the 1999 Proposed Budget Impact Your City Taxes, utilizes various
categories of valuation for both residential and commercial/industrial uses, assuming there was
no change in market value from 1998 to 1999. This provides a look at the spending from one
year to the next and the impact on the levy request as well as the property class rates and results
. in reductions across the board for estimated 1999 City portion of property taxes.
Slide #9, General fund RevenuesITransfers In, provides an overview of the sources of Arden
Hills' General fund revenues. The largest portion was received by property taxes. The next
------- -------
,
ARDEN HILLS TRUTH-IN-TAXATION - DECEMBER 7,1998 DRAFT 4
?
highest was Intergovernmental revenues which are mainly the result of State Fire Relief Aid, e
MSA maintenance, and HACA.
Slide # 1 0, General Fund Expenditures/Transfers Out, explains the distribution of the proposed
expenditure total of $2,5 million dollars.
Slide #11, Summary Comparison of General Fund Revenues, Expenditures, and Operating
Transfers, provides historical information on the General Fund proposed revenue and
expenditures from 1994 to 1999. The information reflects a balanced budget and an overall
reduction in proposed 1999 expenditures of approximately $20,000.
The levy increase was due to the cost of a variety of items going up. The Police Protection
Contract had been proposed to be increased by $21,120 and the Fire Protection Contract was
proposed to be increased by $18,653, Additionally, the Protective Inspection and Administrative
costs are proposed to increase for 1999 due to the City Council's commitment to the next phase
ofTCAAP planning analysis and implementation. This has caused Staff increases and some
reallocation of administrative costs.
Slide #12, Proposed Capital Budget Summary, explains the General Fund capital items which are
funded by property tax dollars. One significant item being funded under the General Fund #101
was the City's annual financial commitment to the Pavement Management Plan. Additionally,
within the General Fund, there had been a philosophy shift over the last two years regarding the .
replacement of playground equipment. Prior to 1997, these replacement costs were funded by
the Park Fund. Since 1997, these replacement costs have been funded by the Park Maintenance
Budget as a capital item.
The Park Fund includes a significant project which was the completion of the County Road F
trail linkage at a cost of$115,000. The City had been awarded a $50,000 DNR grant to help
fund this project.
A large expenditure item within the Governmental Funds category was the new City Hall
facility. The construction for this project was budgeted at $2 million dollars. Additionally, there
was the Maintenance Garage Facility Planning budget of $50,000.
Another significant item involves the EDA Projects/Activities expenditures. The City issued a
General Obligation TIF bond in 1998. These proceeds are being utilized primarily for the
reconstruction of 14th Street and the related public utility costs, as well as the West Round Lake
Road/Highway 96 intersection project.
Slide #13, Summary Comparison of All Funds Expenditures/Transfers Out, reviews the proposed
1999 expenditures for the General Fund as well as the other funds under which the City operates.
The Community Services Fund depicts an increase in spending of $196,945 over the 1998
budget. This was due to the transfer to the TCAAP Reuse Planning Fund to fund the .
implementation phase of the TCAAP project.
The reduction in the Cable TV Fund from 1998 to 1999 was due to the fact that the City Hall
construction budget was part of the 1998 budget. This construction had not proceeded on
, DRAFT
ARDEN HILLS TRUTH-IN-TAXATION - DECEMBER 7,1998 5
.
e schedule and one of the funding sources for this project was the Cable TV Fund. It was assumed
that the construction activities that occur in 1999 will not utilize these funds, however, they will
be utilized in the year 2000.
The EDA Fund has on-going commitments in completing the West Round Lake Road/Highway
96 intersection in TIF District #2. Because the work was not completed in 1998 there remains
approximately $1,2 million dollars of bond proceed expenditures,
With regard to the Debt Service Funds, the Advance Refunding Bonds are funding
approximately one-half of the $2 million dollars for the Capital Service Fund's Municipal Land
and Buildings Fund #408, With the bonds issued in 1998, the City was now incurring debt
service costs. There will be no principal payment for a couple of years until TIF revenues begin.
The City is capitalizing interest until the cash flow was available to start paying back the
principal.
Another large expenditure was in the Permanent Improvement Revolving Fund. This Fund acts
as the funding source for the City's Pavement Management Program. The reconstruction of
West Round Lake Road was a significant project with a cost of approximately $1.5 Million
dollars. The PIR Fund would be involved in financing this project and will received some funds
back in the future from special assessments.
e Overall, the City's proposed expenditures for 1999 total $11,758,402 which was down
$2,748,965 from 1998.
Slide #14, Glossary of Terms, defines some of the terms used during property tax discussions,
PUBUC COMMENTS
Mayor Probst invited those present to come forward and address the Council on any questions or
concems they may have regarding the 1999 proposed budget.
Mr. Craig Wilson, 1677 County Road F West, requested explanation of the Protective Inspection
Department expenditures. Mr. Post explained the Protective Inspection Department conducts
building, heating, and plumbing inspections in addition to Code enforcement activities.
Mr, Tom Mulcahy, 3530 Siems Court, requested explanation of the Park Fund expenditures
shown on Slide #13. Mr, Post referred Mr. Mulcahy to the Special Revenue category Park Fund
#227 on Slide #12 and explained the projects include the Country Road F trail linkage, the Arden
Manor hard court improvements, the paving of Cummings Park hockey rink, and the Hazelnut
Park shelter building which total $197,450.
Mr. Mulcahy indicated he was requesting information on the total of $207,617 as shown on Slide
. #13. He asked if these funds were out of the General Fund. Mr, Post stated the Park capital
expenditures are entirely from the Park Fund. Mr. Mulcahy asked if the Park Funds are made up
of savings through out the years. Mr. Post stated this was correct, in addition to developer park
dedication fees and investment interest earnings.
.
ARDEN HILLS TRUTH-IN-TAXATION - DECEMBER 7,1998 DRAFT 6
.
Mr, Mulcahy requested further explanation of the grant for the County Road F trail linkage .
project. Mr. Post explained, of the $115,000 budgeted for the project, the City received a DNR
recreational grant for $50,000. Therefore, the net cost to the City Park Fund would be $65,000.
Mr. Roger Aiken, 4360 Hamline A venue, expressed his concem that the City has been
experiencing a net loss of tax capacity over the last several years. At the same time, there has
been an increase in the levy on a yearly basis, averaging approximately 2%. He noted there have
been increasing costs through the 1998 and 1999 budgets associated with large projects the City
has been working on over the years, He indicated his concern was that the trend will continue
with a lower tax base and higher taxes,
Mr, Aiken indicated his specific issue was with the planned and unplanned buildings such as the
Public Works building and the new City Hall. He stated the Council created a financing method
for the Public Works building after the referendum failed in 1992, The City Hall was supposed
to have been paid for by previously escrowed funds. This financing method involved a tax levy
component every year, subsequent to the 1992 Bond Referendum failure. This has resulted in a
large amount of money coming out of General Fund tax revenues going into the Land and
Municipal Buildings Fund. These funds have been converted for use for the City Hall
construction.
Mr, Aiken stated that a Public Works facility has been an outstanding need, however, there was
no evidence that ajoint facility would be any more efficient than other alternatives. While e
construction cost would be 20% lower, operations would not be significantly lower. He
indicated no other parties have stepped forward with a financing plan for the Joint Public Works
facility and the desire by the other entities to complete this plan seems to depend upon a lead role
by Arden Hills. Mr. Aiken indicated this issue leads him to wonder if there was a compelling
need here, or was the plan simply growing government services for which there mayor may not
be an established need in the future.
Mr, Aiken stated another concern was the large building and investment program of Gateway
which had been planned out with long-term pay-outs, Further expenditures for the Gateway
District should be moderated with the knowledge that the City has other industrial areas which
have contributed tax base to the City for many years with proven success. With the exception of
Roseville, the City of Arden Hills has the highest percentage of CommerciallIndustrial within the
northern suburbs. He suggested the City keep this in mind when considering filling out the
Gateway District and spending more of the total amount of financing authority without going to a
bond situation, Additionally, the established industries will most likely need some upgrading
assistance in the same way that Gateway has received a great deal of assistance.
Mr. Aiken suggested the City needs to be modest and scale down the wants and needs to seek a
balance in these areas. The other alternative to building a modest Public Works and City Hall
facility was to co-op services with other communities or go to contracting services and facilities.
These options are expensive and may only present any real savings when compared to the large .
costs of building an expensive City Hall and Public Works facility. The only way to avoid
further, unacceptable cost increases to the City was to choose the least cost alternative and
proceed on its completion immediately, without further delays or waiting for other parities to
come to the table.
.
DRAFT
1 ARDEN HILLS TRUTH-IN-TAXATION - DECEMBER 7,1998 7
e Mayor Probst addressed and corrected some of Mr. Aiken's statements, He indicated the tax
capacity did drop from 1992 through 1996. There was a positive change in 1997 and in 1998 the
trend has continued. There had been an overall increase in valuation due to commercial and
residential improvements. The tax capacity increase was occurring at a time when property class
rates have been declining. This has allowed the City to have some limited opportunity for
growth,
Mayor Probst referred to Mr. Aiken's statement regarding an increase in levy related to the bond
failure, He noted, there had been money identified in the General Fund in 1994 when there was a
significant increase following several years that were very low. One item involved was the
establishment of a Building Fund which was created to allow planning for the new facilities.
Mayor Probst also pointed out that the statement that Ramsey County and the National Guard are
waiting for Arden Hills to finance the Joint Public Works project was not entirely correct.
According to information received by the Council, Ramsey County was willing to provide
financing. The interest the Council has in driving the project was in order to maintain control
over what the facility will look like and how it was constructed. The National Guard has
indicated they will not have any significant problems coming up with funding. It was now up to
the City to determine how to proceed with the financing, As pointed out, in 1992 the bond
referendum was offered for the facility and failed. The City was moving forward under the same
. principle for the City Hall, however, at this point the Council does not have a specific financing
plan for the Public Works facility and whether or not a referendum will be involved,
Mr. Aiken asked, when the decision was made after the referendum to increase the levy going
into the Land and Municipal Building Fund, was this money specifically for the Public Works
facility, or was it to be used for any future construction, Mayor Probst stated the Municipal
Building Fund was set up to be used for any municipal facility which may be required, not
specifically for the City Hall or the Public Works facility. Mr. Post pointed out, at the time of
the referendum failure, there was concem that the quality of the Public Works facility was
documented as being extremely poor. One of the concerns was, if the roof needed to be repaired,
where would the funds come from.
Mayor Probst closed the public hearing at 8:20 p.m. and noted that, after the adjournment of the
Truth-In- Taxation public hearing, there would be a Worksession immediately following a five-
minute break.
Mr. Post suggested the Council take action to formally cancel the proposed continuation of the
Truth-In- Taxation public hearing,
MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a
motion to cancel the proposed continuation of the Truth-In-Taxation public
hearing - 1999 Budget, scheduled for December 14, 1998. The motion carried
e unanimously (5-0).
.
ARDEN HILLS TRUTH-IN-TAXATION - DECEMBER 7,1998 DRAFT 8
f
COUNCIL/ADMINISTRA TOR COMMENTS e
Mayor Probst pointed out that Tracy Peterson, Parks Department, will receive a Meritorious
Service A ward from the Minnesota Parks and Recreation Association for her work over the last
year, The Mayor congratulated Ms. Peterson on her five-year anniversary with the City and her
receipt of this award,
Councilmember Malone asked if the Council was required to adopt the budget at this time. Mr.
Fritsinger explained Staffwill be presenting the City Council with the final budget and levy
action items at the December 14, 1998 City Council meeting.
ADJOURN
MOTION: Councilmember Keim moved and Councilmember Larson seconded a motion to
adjourn the Truth-In-Taxation public hearing at 8:22 p.m, The motion carried
unanimously (5-0).
Dennis Probst Brian Fritsinger
Mayor City Administrator e
NOTICE OF MEETINGS
The next regular City Council meeting will be held Monday, December 14, 1998 at 7:30 p.m. at
the Arden Hills Council Chambers.
e
I
j
. DRAFT
e MINUTES
CITY OF ARDEN HILLS, MINNESOTA
WORKSESSION
MONDAY, DECEMBER 7,1998
4:45 P.M. - CITY HALL, 4364 WEST ROUND LAKE ROAD
CALL TO ORDER
Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the City Council
Worksession at 8:27 p,m. Present were Councilmembers Beverly Aplikowski, Susan Keim,
Gregg Larson, and Paul Malone; City Administrator, Brian Fritsinger; Assistant to the City
Administrator, Kevin Ringwald; Public Works Director, Dwayne Stafford; City Accountant,
Terrance Post; and Administrative Secretary, Sheila Stowell.
DISCUSSION ITEMS
a. Rubbish Haulinl!:
The City Council had previously requested additional information prior to the end of 1998 on
potential changes to the City ordinances regarding rubbish hauling, Mayor Probst expressed a
e continuing concern that rubbish was placed curbside on a daily basis in most neighborhoods, and
he was concerned about the aesthetics and health concerns.
Mr. Stafford, reported findings ofrecent surveys conducted by the Public Safety Commission.
He stated that the consensus ofstaff and the Public Safety Commission was that the thirteen (13)
licensed haulers would not voluntarily limit their days of pick up within the City.
Discussion involved the pros and cons of the City considering adoption of an ordinance
specifYing dates for pick up, Items considered included, necessity of mandating residential
rubbish collection dates; incorporating recycling and rubbish hauling and the number of vendors
who could provide both services; expiration date of current recycling contract (January, 2000);
free trade and possible increased rates from haulers to residents if City limits or specifies days of
pick up; any possible changes to 1999 Rubbish Hauler licensing; road wear from truck traffic;
geographic pick up scheduling; mandatory vs, voluntary participation by rubbish haulers; and
inability to restrict commercial pick ups.
Councilmembers requested staff research of practices of neighboring cities. Mr, Fritsinger
responded that staff and the Public Safety Commission had researched this and found no set
standard among the neighboring conununities. Mr. Craig Wilson, a member of the City's Public
Safety Conunission, was in the audience and responded likewise to inquiries of the Council
regarding research by the Public Safety Commission.
e Mr. Fritsinger discussed whether or not it was a consensus of the Councilmembers that a letter be
included with the 1999 Rubbish Hauler licenses regarding the City Council's intention to adopt
an ordinance in the year 2000 limiting the days for pick up of rubbish in the City.
,-
I
DRAFT
,
ARI2];:J;:J: HlLLS CITY CQUNCIL WORKSESSIQN - DECEMBER 7.1998 2 e
Mayor Probst stated that, since there was no apparent Council consensus and no formal action
being taken at the Worksession, the issue come back to the City Council for formal action at a
future Council meeting,
Mr. Fritsinger asked for direction in order to proceed with licensing for 1999 and further
clarification of the Council's desire for adoption of an ordinance, or for staff to make
recommendations for consideration at the renewal of the recycling contract in 2000.
After further discussion, and no clear consensus, Mr, Fritsinger suggested that procedures
continue status quo, allowing staff to enter discussions on the recycling contract renewal in mid-
1999, at which time discussions with and suggestions from the various vendors providing
rubbish hauling would be pursued allowing staff to provide additional information for Council
consideration along with the recycling contract.
After additional discussion, and no majority forthcoming, Mr. Fritsinger stated he would bring
back a specific ordinance for formal Council action at a future Council meeting.
b. Final Town Hall Meeting Plans
Mr. Fritsinger stated he would not be addressing the fmal Town Hall Meeting plans, but would e
rather spend time on 1999 Budget-related discussion prior to final document preparation and
adoption scheduled at the December 14, 1998 Council meeting.
c. 1999 Budl!:et
Mr. Fritsinger and Mr. Post reviewed several items needing clarification prior to final 1999
Budget document preparati{)n and adoption scheduled for the December 14, 1998 Council
meeting.
1. Lake Johanna Volunteer Fire Department (I.JVFD)
Staff sought clarification on the LNFD's 1999 budget request. Staff reminded
Councilmembers that the City of Arden Hills had paid LNFD the same amount
in 1998 as in 1997, due to lack ofreceipt of the Fire Department's budget in time
to meet the City's budget process. Staff advised Councilmembers that the 1999
request was based on the 1998 increase, plus additional 1999 needs, therefore
exaggerating the percentage increase.
The Department's five-year Capital Improvement Plan, as provided to Council,
also identified an item specific to 1999, $14,000 for maintenance work at Arden e
Hills Fire Station No. I. Staff requested Council clarification and direction
related to whether this project should be funded from excess TCAAP funds held
by LNFD, or out of the City's General Fund.
.
DRAFT
,
ARDEN HILLS CITY CO\i,;NCIL WORKSESSION - DECEMBER 7,1998 3
e
Staff informed the Council that the City of Shoreview had reduced their 1998
operating increase request by the Department by approximately fifty percent.
Staff advised Council that the Department was currently in the process of hiring a
full-time secretary, and that they were also pursuing someone to provide Fire
Marshal services as Mark Bishop would no longer be providing those services to
the organization. Staff and Councilmembers expressed their disappointment that
these two major budget items had not been postponed until 1999 when the Joint
Fire Board was intact.
Councilmember Malone expressed his concern that no more capital funds be
expended on Station #1 without the City being able to take ownership of the
building. After further discussion, it was the consensus of the Council that, as a
large portion of funding for the Shoreview/North Oaks Station No.2 construction
project had come out of the TCAAP funding source, any additional Arden Hills
capital expenditures should utilize this same source.
Staff was directed to exclude the capital request, and proceed with the requested
. budget allotment of $174,360 to the LNFD for their 1999 operating budget.
2. Half-Time Building Insnector Position
Mr, Fritsinger reported that, as part of the previous realignment of the Community
Development Director position, discussion took place regarding the possible need
for a half-time Building Inspector position, if the level of activity for building
inspections continued. Building permit valuation is projected at $30 Million this
year, exceeding the 1997 total, The number of building permits has also increased
by approximately twenty-five percent (25%).
Mr. Fritsinger advised that the City had been approached by the City of
Shoreview regarding interest in sharing a Building Inspector. Staff believes that
this Inspector would be appropriate for 1998, and would recommend a maximum
one-year commitment for the proposed cost-sharing. The percentage of time,
number of available days, and other items would be worked out with Shoreview.
Staffwas looking for Council direction on whether the City was supportive of
additional conversations regarding ajoint venture.
Mr. Ringwald reported that estimates were that one Building Official can
typically handle an annual permit valuation of$12 - 15 Million, but the City had
. been exceeding that over the last two years. Mr. Ringwald stated that this was
evident in the reporting and daily office work that was not being completed.
Discussion involved the projected residential and commercial permits and revenue
for 1999.
.
DRAFT
,
ARDEN HILLS CITY cowelL WORKSESSIQN - DI;:!,;;~IlER 7.1998 4
e
Staff was directed to proceed in conversations with the City of Shoreview on a
shared Building Inspector position for one-year, provided the department revenues
supported such a position, with no general fund levy ramifications.
c. Communily Development Director Position
Mr, Fritsinger provided a report to the City Council on the Parks and Recreation Commission's
review and recommendations regarding the Community Development Director position.
Mr. Fritsinger briefly reviewed and summarized the Commission's comments and discussion
topics. Mayor Probst, Councilmember Keim, and Tracy Petersen, Parks and Recreation Program
Supervisor, had also been in attendance and provided input.
The three options discussed by the Commission, at its December 1, 1998 meeting were:
. Hiring of a full-time Parks & Recreation Director staff position.
. Hiring of a full-time Parks Development/Planner staff position.
. Creation of a joint parks department with a neighboring community.
The Commission recommended that the City hire a full-time Parks and Recreation Director. The e
advantages and disadvantages as identified by the Commission and staff were included in the
staff report and reviewed by the City Council.
Mayor Probst stated he was impressed with the faimess of the Commission in considering the
three options. It was the consensus of those attending that the Commission's main concern was
the public relations and identifY of the City's existing park and trail system.
Discussion items included the current restructuring and the City's overall staffing needs; future
TCAAP potential; current staff absorbing the duties of the Community Development Director;
loss of time needed to train a new Parks Director; combining of parks and public works
maintenance under one supervisor; relationship to budget discussion and salary allocations;
citizen expectations as they relate to City and existing staff needs; lack of interest in a shared
position with the City of Shoreview as a short-term solution; and the "part-time" nature of the
Parks Director position,
Staff was directed to better defme the Parks and Community Development Director positions;
consider other staff responsibilities and other City needs, and proceed with the advertisement for
a Parks and Recreation Director position.
e
. DRAFT
. ARDEN HILLS CITY COUNCIL WORKSESSION - DECEMBER 7. 1998
5
.
MISCELLANEOUS ITEMS
Nuisance Concern. Wood Burning Stove
Councilmembers Aplikowski and Larson reported on their work with several neighbors
regarding use of a wood burning stove, and the apparent problems in a neighboring home that
was absorbing the fumes.
Discussion items included review of the City of Two Harbors' ordinance regarding air quality;
contact made with the Minoesota Pollution Control Agency (MPCA) by Councilmember Larson
and their willingness to assist with recommendations and/or a site visit to suggest solutions; and
possible mechanical problems in the neighboring house which are intensifYing the situation.
It was the consensus that, as this was not a code violation, had been reviewed by the City
Attorney, Building Inspector and MPCA respectively, it was not the City's responsibility to
intercede.
Sheehy Tennis Court
. Councilmember Larson asked for clarification regarding the ownership of the tennis court off
Snelling A venue, and its deterioration. Staff advised that the City owned the courts, but the court
was leased to the neighborhood association, and as part of the lease, the neighborhood
association was responsible for improvements.
West Round Lake Road
Mayor Probst discussed the condition and proposed improvements of West Round Lake Road
south of City Hall. Staff advised that the City's consulting engineer was reviewing the various
options at this time for future Council consideration.
ADJOURN
MOTION: Councilmember Malone moved and Councilmember Keirn seconded a
motion to adjourn the meeting at 10:53 p.m, The motion carried
unanimously (5-0).
e
I
fl CITY OF ARDEN HILLS PAGE 1 OF3
ACCOUNTS PAYABLE CLAIMS REPORT
e TO BE APPROVED AT 12n4198 COUNCIL MEETING
C1.AIMS PAID SINCE I.AST COIlNCII. MEETING 1111301')8\
::h~~MWt@~r'''' ':':')'f\V:t.Nbo."b#l~~@iHMM~~@f:t~MJWHlNmW~ntrkw.M~WfiW:(W~.:.:' . '..,":WWf.MtJW@1(.@~t;)1~:i~@i*tlk0t
15073 12/01198 AMB Pronertv Cornoration 4,184,16 City Hall Rent & Operatin.....-R,;;;. . December
15074 12101198 E.Z Recvclin., Inc. 4,714.00 November Service
15075 12/01198 Franklin Cove;- 48.88 1999 Or..n;zer - Frits",.er
15076 12/01198 Petersen, Tracv 279.55 Milea2c and Exnense Reimbursement
15077 12/03198 NCPERS 45.00 PERA Life Insurance ~ December
15078 12/03198 Nextel 118,26 Cellular Phones - 11119 - 12/18
15079 12/07198 Public Em~ioyees Retirement Association 2,905.61 First December Pavroll
15080 12/07/98 leMA Retirement Trust - 457 1,311.42 First December Pavroll
15081 12107198 State Canitol Credit Union 4,358.11 First December Pavroll
15082 12110/98 HMmv Faces Entertainment 44.95 Breakfast w/Santa - Face Painter
15083 12110198 Brown, Charlie 45.00 Breakfast w/Santa . Santa Claus
15084 12110198 Rosedale Center 500.00 Emnlovee Recmmition Pro2fam
15085 12/10198 Galyan's Tradino Co. 2,200.00 Emnlovee Recwoition PrOi!'ram
15086 12/10198 Stevpingstone Theatre 360,00 Musical Theatre Classes
U Subtotal - Paid Claims 21,114.94 II
e Paid Claims From Above - 21,114.94
Add Unpaid Claims, Page 3 of 3 . 12300006
Total AiCcounfs Payable Claims
for Council Approval, 12/14/98- 144,115,00
Note: Checks for uupaid claims totaling $336,514.81 were mailed
on December 1. 1998 after approval at the November 30th
Council Meeting. They were chc:ck numbers 1499]-15072.
This sequence corresponds to unpaid temporary numbers
Tl- T82. Check numbers 14989 -14990 were used for
alignment. undfI-~I.....1
~'
.
I
,
CITY OF ARDEN HILLS PAGE 2 OF 3 .
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 12/14/98 COUNCIL MEETING e
UNPAID CLAIMS REGISTER:
HItMf.jl~~~t0{Mmt*$~KW~NQQlltWt.::1lt@t~ilir:@tt!l~*iliWA\';:;/;jtn:n:~M1_(f . )j*j~m~tWM~t~~hbt~%Hf;rt~.#%.'t:~...,. ~~:.'." ~:..
T01 12115/98 Accurate Press 768.94 Printing-Nov NewsJetterlBusiness Cards
T02 12/15/98 Aid Electric Service. Inc. 539,16 New Outlet for Coov MachinelReolace Alternator
T03 12/15/98 Airtouch Cellular 64.69 Cellular Phones - 11/21 - 12/20
T04 12/15/98 Aneam Communications, Ine 1.276.18 2-Motorola Mobile Radios - PW
T05 12/15/98 Anderbern-Lund Printing Co. 2.411.16 Winter] 998 Recreation Guide
T06 12115/98 Animal Control Services, Inc. 350.43 Doi!ICat Enforcement 10131 - 11130
T07 12115/98 Arden Hills Develonment Com. 28,768.50 1998 TIF Payment #2
T08 12115/98 AT & T Communications 27.08 November LODe Distance
T09 12115/98 Beissweol1er's How-To Store 98.05 November Purchases
TlO 12/15/98 BRW, Inc. 37,384.94 Engineerin. Syes - 10110 - 11113
Tll 12/15/98 Bushnell, Yvonne 243.75 Breakfast w/Santa - Rndolnh Kits
Tl2 12/15/98 Case Credit Cornoration 15,89 Backhoe Parts #59
Tl3 12/15/98 Construction Market Data 330,60 Lift #3 Reconstruction. Ad
Tl4 12/15/98 CraJ!.un's Lodae & Conference Center 193.84 :MN Mavors Conference - Probst
Tl5 12/15/98 Davies Water Eiluinment Co. 85.63 BallValye
Tl6 12/15/98 Earl F. Anderson, Inc. 353.89 Signs & Posts (2)
Tl7 12/15/98 Electric Motor Renair, Ine 1,723.81 Rebuild Lift #3
Tl8 12/15/98 Electro Watchman, Ine 223.24 Dee '98 - Feb '99 Alarm Service
Tl9 12/15/98 Electronic Interiors, Inc 5,878.70 City Hall - Phase 1 e
1'20 12/15/98 Evergreen land Services Co. 927.99 Consult Fees 11101 - 11130
1'21 12115/98 Focus News 246.40 Hearing Notice- Budl!.et & Taxes
1'22 12115/98 Frattallone's Hardware 33.23 November Purchases
1'23 12115/98 Glenwood Inidewood 9.50 November Smimz Water
1'24 12115/98 Gold Coun"",lnc 183.50 Parks & Ree - Lo.o Hats
1'25 12115/98 Gooher State One-Call 17.50 November Service
1'26 12115/98 W.W. Grain.er, Ine 61.63 November Purchases
1'27 12115/98 Hannon Auto Glass 58.58 Light Reoair - Hazelnut Park
1'28 12115/98 Hil!h Point Creative, LLC 3, II 0.90 Winter ]998 Recreation Guide
1'29 12/15/98 Hnen, Judy 3,79 Afterschoo1 Snoolies
DO 12/15/98 Kabat, Kimberly 10.00 Refund-Breakfast wlSanta
DI 12/15/98 Kinko's 283.82 Printine Service
D2 12115/98 Leatrue ofMN' Cities 5,580.00 Annual Membershin Dues
D3 12/15/98 Lillie Suburban Newsoaoers 32.96 Leeal Notices
D4 12/15/98 Metronolitan Council Environmental Services 1,811.00 1997/1998 SAC Adiushoents
D5 12/15/98 Midwest Asohalt Corn. 380.85 Road Renair Materials
D6 12/15/98 MRPA 84.00 Fall Softball
D7 12115/98 MTI Distributine Co. 20.887.85 Toro Groundsmaster Lawnmower
D8 12/15/98 MWB Fire Protection Entemrise 500.00 Emergencv M!rnll1t Plan
D9 12/15/98 North Metro Insoection, IDe 1,234.80 Electrical Insoections - November
T40 12/15/98 Pasell, Julie 10.00 Refund-Breakfast wlSanta
T41 12/15/98 Pettv Cash 226.00 Penv Cash Reolenishment
T42 12/15/98 Pitney Bowes 229.50 Meter RentallReset
. Subtotal ~ Unnaid Claims 116,662.28 .
~~cloi...1
.
.
. CITY OF ARDEN HILLS PAGE30F3
ACCOUNTS PAYABLE CLAIMS REPORT
e TO BE APPROVED AT 12114/98 COUNCIL MEETING
UNPAID CLAIMS REGlSTF.R .
:mmMr.tt:~t~l~$~~~tt~'%~ijmuHtMm@tMmt:M)MHgt.\iH~tMHYtn~~~~mum_&~M~I@dMtW~t1W1t:H~\h:@@M%m:Wtti1f:~t.
T43 12/15/98 Post, Terrance 62,13 MileaD:e Reimbursement
T44 12115/98 Purchase Power 415.00 Postage - Meter
T45 12115/98 Ramsev COUDty 419.19 Fuel Purchases. November
T46 12115/98 Rosedale Chevrolet 10.06 Steerin. Parts #105
T47 12115/98 Ryder Student Transnortation 175.00 Bus Fee - 11/23/98
T48 12/15/98 S & S Worldwide 150.54 After School SUDolies
T49 12/15/98 Sam's Club 393.68 Mise Purchases
T50 12/15/98 Serco Laboratories 28.00 Water TestinlZ
T51 12/15/98 Software Tailors 376.25 PC Network Sunnort
T52 12/15/98 Stafford, Dwavne 29,92 Mileaec Reimbursement
T53 12/15/98 Stowell, Sheila 131.69 VCRlMileage Reimbursement
T54 12/15/98 Svfko, Celine 25,35 Mileage Reimbursement
T55 12115/98 The J.P. Cooke Comnaov 65.35 1999 Do./Cat License Taos
T56 12115/98 The Sherwin Williams 57.20 Paint for Plow P.I'1uinment
T57 12115/98 Timesaver Off-Site Secretarial 402.25 Recordin. Secretmv-CC 11130 & PC 12/02
T58 12115/98 Triarco Arts & Crafts 151.00 After School Sunnlies
T59 12/15/98 University of Minnesota 240.00 Instinne for BuildinD: Officials
e T60 12/15/98 US West Communications 3,085.74 Phone Service - Nov & Dee
T61 12/15/98 West Weld 119.43 Shop Materials
Subtotal, Page 3 of3 . 6,337,78
Page 200 Brouohl Forward- 116,662.28
Total Uooaid Claims 123,000.06
~~IoI..1
.
, ,
.
e
i
II(
~
'" -
... '"
,...; r.:
'" ",
CD :-...
e
-
~ '$.
-
C ~
w :'i
...
i!i
~
~ I j !
:z:
u ~ l!"
111 R
1,. -ll
d~
g ~ .i
'~ ...
, ,0 ~
~ '8J]
~ ;:: 8
is -ll J . I I ~. ~
'" . .
~ j ] > iE > In
....I &!
....I 8 . ~ ].. .. b j I e
~ iI" ~
i.. ~ I . I:i . ~ ~~ d. ~ ~'i. '; -Ill
>
~~ ~ - > .. . ~ ]..H ~iE] >~.. 11"
::( . ~ ~ .
a ~ ~ ~ ~ ~ ~ ~ ~ H N .;..~ H'
:i ;:t4 -:;; ::: ;li .:. '''' . , I'll ;
D.i'l . _ ..... I(l f-o 00 _ N l'I'l
0::- s: ~ 8 8 ~ .....I
wcl. ~
IDe ...;,..; ..,: ..Q ;!
::E- ~~ ~~~~~l!'~ ~~~~ li;:o~~~~~ ~~~ ~8l<!~~ ~~
w~
0- -- --- MMEM ~Ni N ~~22~i2:i: N~ 22 ~ N~O'l::l
W . ~~~~~~8~~~~~~~~~~~~~~~~g8a~~=~
Cb
I-~ ~~~;;~o~~~~~~~~~~~~~~g~g~5~~~g
Z!) N_NNN~ ~~~~~~~_~~ ~~~~N~~N~ -
-Ill
...-
88888~~~~~~~g~~~~~~~~88~8$~888
~~g~~~~~g:~~83~~~~~~~~~~gt~~g~
NN~NN~~~~~~~~~q~~~~~~~M~~N~M -
NN__ __N ________ -- -
i ~ - u
~ ~ c,$ '0 U ~a C ~
Q:lVJ COS(;COS._ (;>c .-.: "0
Ul ~ .'a\:: ~~:Ui;tica8~~::?1 .:!~~5!,:.l~'~'; ~.s
O'l.-S:::cos!l.l .J:: a:I=C._. -= V .-
....I ..... ~O"'O..:-riu:lClAla:zrnS13i~~~~....~o. ._.g~'i::E-o -go!!
....I g~~~ ~ CI)_ A-...... .'il)U{l)c...;:..,.,.:;....,S'E'z 12 .f-ofi .....8
% cOi .c.ct=~";1; ~E-o "tcl-Lo":'::cu ci'tI} ~~!.o" = ,,'-
0":':: EO'- :u "t:ls..;o .- .<l!J:c ~o ~ :::J =C:Z
z ~~~o~!I.I.~~..~~~1~8~.~ ~.~118f
w ~ <~~ ~~~~O~=~~~~~~~~~~~ ~ ~=-
C
0:: M~~~~~~M~~~~_8~NM~~~~~M~MOM~-O
< 888888 88888~_~g8888~8&o~~~~~~
... _____NMMMNMNNMMMMMMM M~. vvv._ i
0
~ _NM~~~~~~O_NMV~~~~~O-NMV~~~~~~
~~~8~8~~~~~~~~~~~~~~~~~~~~~~~ .
(j ~~~~~~~~~~~~~~$$~gg~~g~~~~~~s
I
,
.
;0
a
'" . i .
~ I ~ !
.. ,j 1
~ .i
.. '. .- ~
l!! 'p
- I .
iii I ~ j
- q.!
0
~ ~ 1
ni
r:! jI t"' ~
lil a ~ -
:z: i If
() In
i
~ :q:q ~~~~
";0'..0 oonO\"Ot
'" N'" ~ ~-
'" N ~
... '#.
u
~ ~
~ ..,
'"
... N
6 ",,0
~-
'" ~~11
> " 0 >
. ~ sf] ~
" -
..~~ ~
ll: ~~~ 0
W
III
:E
w
lil
Q
...
~
z
w
:E
w
~
...
;I
<II
~
...
:i:
z
w
Ii!
<C
. ... ,
0
~
u
CITY OF ARDEN fiLLS
. MEMORANDUM
DATE: November 25, 1998
TO: M.yon"" City Comil .@!)
FROM: Brian Fritsinger, City Administrato
SUBJECT: 1999 Liquor License Renewals
Requested Action
The City Council is asked to consider the approval of the 1999 liquor license renewals.
Rack~round
The following establishments have applied for 1998 license renewals.
#1 Minneapolis Motel Enterprises, Inc Q-Ioliday Inn), 1210 West County Road E
. On-Sale Liquor
. Sunday On-Sale Liquor
. #2 Big Ten Supper Cluh, Inc., 4703 Highway 10
. On-Sale Liquor
. Off-Sale Liquor
. Sunday On-Sale Liquor
#3 GDM, d/h/a Lindt:y's Prime Steak House, 3610 North Snelling Avenue
. On-Sale Liquor
. Off-Sale Liquor
#4 Flaherty's Arden Bowl, Inc., 1273 West County Road E
. On-Sale Liquor
. Sunday On-Sale Liquor
#5 Great China Restaurant, 3547 North Lexington Avenue
. On-Sale Liquor
. Sunday On-Sale Liquor
#6 Blue Fox, Inc., 3833 North Lexington Avenue
. On-Sale Liquor
. Sunday On-Sale Liquor
#7 Star Liquors, Inc , 3537 North Lexington Avenue
. Off-Sale Liquor
.
I
Memorandum - 1999 Liquor License Renewals
Page Two .
November 25, 1998
In addition, the City has one On-Sale Wine License Renewal application to consider:
#1 D'Marco IncOl:porated, (Mama D's), 3551 Lexington Avenue
. On-Sale Wine and Strong Beer License
Application Review and Background Checks
The background investigations have been conducted by the Ramsey County Sheriff's
Department, and no liquor-related problems were identified. Staffwill forward the applications
to the County for signature prior to forwarding to the State of Minnesota.
All applicants submitted the appropriate fees and are current on all City licenses/permits. The
Fire Marshal has not yet completed all on-site inspections of the various establishments. Staff
does not believe that withholding the license is appropriate or required. The Building Official
and Fire Department will work together to see corrections of any violations noted.
Recommendation
Staff recommends approval of the 1999 Liquor License renewals as listed above, subject to the
receipt and verification of all fmal insurance and related documents,
BF/sls .
.
,
.
. CITY OF ARDEN IDLLS
MEMORANDUM
DATE: December 9, 1998
TO: May" ..d City COO.," ~
FROM: Brian Fritsinger, City Administrat
SUBJECT: 1999 Animal Control Contract
Request
The City Council is asked to authorize the Mayor and City Administrator to execute the 1999
Animal Control Contract with Animal Control Services, Incorporated (Exhibit A).
Background
Attached to this memorandwn is the 1999 Animal Control Contract, as executed by Animal
Control Services Incorporated (ACSI). ACSI has contracted with several communities: Little
Canada; North Oaks; Shoreview; Vadnais Heights; and White Bear Township. The costs
associated with this contract are the same for all participating communities.
. The 1999 contract provides three hours of patrol per week (paragraph 11, A), which is consistent
with the 1998 contract. The only modification to the contract is a clarification on the cost for call
outs on weekendsJholidays at $65.00 each and the price per hour for patrol. The costs associated
with the 1999 contract (paragraph 11) are as follows:
Service 1995 1996 1997 1998 1999 Cost
Cost Cost Cost Cost (% increase from 1994)
Price per hour for Patrol $20.80 $21.25 $21.25 $23.00 $23.75 (11.2%)
Price per call $48.50 $49.50 $50,00 $51.50 $51.50 (6.2%)
Animal boarding per day $ 9.30 $ 9.60 $10,00 $11.00 $11.00 (20.9"10)
Cat disposal $16.50 $18.00 $19,00 $20.00 $20.00 (25.0%)
do~ disposal $19.50 $20.00 $21.00 $22.00 $22.00 (15.8%)
Budget Impact
The City provides a specific allocation for this account (101-42100-3150) in its annual budget
($7,000 in 1996, $5,500 in 1997, $6,500 in 1998 and $6500 in 1999). Staffhas worked closely
with ACSI to ensure compliance with this allocation in previous years. It is staff's intent to
. continue to maintain tight fiscal control over the release of funds in this contract.
,
.
Memorandum, 1999 Animal Control Contract .
Page Two
December 9, 1998
Recommendation
The City Council is asked to approve renewal of the animal control contract with ACSI, Inc. for
1999 and authorize the Mayor and City Administrator to execute the contract.
e
.
-----
.
. 4
e ANIMAL CONTROL CONTRACT
This agreement made this_day of _, 1998 , by and between Animal Control Services, Inc.,
a Minnesota Corporation, hereinafter, referred to as "ASCI", and Arden Hills located in the County
of Ramsey , and the State of Minnesota, hereinafter referred to as "City", witness to:
In consideration of the covenants and agreements hereinafter set forth, it is mutually agreed by and
between the parties hereto as follows:
1. This agreement will be effective as of January 1, 1999 and will continue in effect until,
December 31,1999, unless canceled, pursuant to Paragraph 15,
2, "ASCI" agrees to patrol the public streets of the "City" in a vehicle especially designed for
the transportation of small animals, in accordance with City Ordinances and a schedule agreed
upon by both parties, If such schedule is not agreed upon, the agreement shall be null or void.
The vehicle shall have proper identification displayed on two sides. "ASCr' further agrees
to insure, service, and maintain said equipment.
3. "ACSI" agrees that patrolling shall be done by competent personnel trained in the handling
of animals. Said employees shall perform their duties only while.in proper uniform and shall
. wear identifica~ as to indicate employee's name, title, and place of employment.
~
4, The ' shall authorize" ACSf' to apprehend and retain dogs, cats and/or issue citation
tags for violations of the "City" Ordinances. However," ACSI" will not invade the private
property contrary to the wishes of the owner of said property nor forcibly take an animal from
any person without the approval and assistance of a Sheriff Deputy of the "City"
5. In addition to the regular hours of patrolling referred to, "ACSI" agrees to maintain one (1)
vehicle for standby service to attend to cases outside regular patrol hours at the specific request
of the Ramsey County Sheriffs Department. "ACSf' shall respond immediately to any after
hours emergency call, agreed upon by the "City" of Arden Hills and confirmed to be an
emergency.
6. "ACSI" represents and agrees that all animals impounded shall be kept at WlllTE BEAR
KENNEL, 1283 HAMMOND ROAD, WHITE BEAR TOWNSHIP, MN. "ACSI"
agrees and warrants that all animals impounded shall be kept in a comfortable and humane
manner for a period required by the "City" Ordinance. It is mutually agreed that "ACSI"
immediately available at the contract facility.
7, At the time that an animal impounded under this contract is reclaimed, "ACSr' or its agent
shall collect the impounding fee and boarding charges as provided by "City" Ordinance. All
. impounding fees and/or any other penalty fees collected by "ACSI" or its agent shall be
remitted to the "City".
.
. .
8. In the event an animal impounded and boarded by order of the "City" Health Officer or .
placed under quarantine by ruling of the State Board of Health, said animal shall be boarded
as required by said order or ruling, At the end of such period, the "City" Shall releases all of
its interest, right and control over said animaJs which may then be disposed of at the discretion
of "ACSI" , In the event that any dogs, cats, or other impounded animals are unclaimed after
six (6) days, they shall become the property of"ACSI" and may be disposed of or sold at their
discretion. All proceeds fro the disposition of such animals may be retained by "ACSI"
including any proceeds received from any animals disposed of in accordance to Minnesota
Statutes 35.71.
9. The City shall furnish to" ACSI" any special forms or receipts specified in the City Ordinance
and "ACSI" shall keep records of all animaJs impounded together with a description of the
same.
10. "ACSI" shall assume liability for all harm to animaJs due to its negligence or that of its agents
in not properly caring for the same, and agrees to defend any lawsuits arising therefrom.
"ACSI" shall defend, indenmify, and hold the"City" harmless including its officers,
employees or agents from any and all claims, suites, losses, damages, or expenses on account
of bodily injuries, sickness, disease, death, and property damage including injury to animaJs
and the result of, or alleged to be the result of"ACSI" shall provide the Arden Hills proof of
public liability insurance including comprehensive automobile liability in an amount of at least
$500,000,00 per each claimant and $1,000,000.00 per occurrence. .
11. The "City" agrees to pay "ACSI" for services in the performance of this contract as follows:
A. Price per hour - per vehicle for scheduled patrol base on three (3) hours of patrol per
week for actual time in service,
1999 $23.75
B. Price per call - per vehicle for service during scheduled or regular working hours
After Hours Call out unscheduled 1999( 6:0Opm-ll:59) $51.50
1999( 12:00am-7:00am) $65,00
WeekendsIHolidays $65.00
C. Price per animal - for each DAY or fraction thereof, for boarding any species of
animaJs impounded by direction of City officials or local Ordinance
1999 $11.00
Administrative Animal Handling fee 1999 (per animal) $ 2,00
D. Price per animal for disposal of a cat
1999 $20,00
E. Price per animal for disposal of a dog
1999 $22,00 .
F. Contract Handling Fee Per Month 1999 $40.00
.
. .
.
e 12, All payments shall be made by the "City" of Arden Hills upon receipt of Monthly statements
by "ACSI", Invoices for services rendered will be due net 30 days from the date of invoice
and will be subject to a 1.5% service charge on balance due each month.
13, "ACSI" agrees to provide emergency veterinary services to impounded animals as needed at
cost to the "City" Of Arden Hills, however, veterinary service that was deemed necessaty
may be charged to the owner upon reclamation of the animal.
14. "ACSI" agrees that during the period of this contract, it will not, within the State of
Minnesota, discriminate against any employee or applicant for employment because of race,
color, creed, sex, national origin, or ancestry and will include a similar provision in all
subcontract entered into for the performance hereof. This paragraph is inserted in the contract
to comply with the provisions of Minnesota Statutes l8~.
+\Iitl-v
15. Either party hereto may cancel this contract after ~ (30) days written notice thereof to the
other party.
16, Notices pursuant to this contract shall be given by deposit in the United States Mail, postage
prepaid, addressed as follows:
a. To ACSI: Mr. Richard L. Ruzicka, PRESIDENT
e Animal Control Services, Inc.
6400 Colfax Ave. No,
Brooklyn Center, MN 55430
b. To City Arden Hills , u:>
14 SQ 1J'Qlt Higlw~ % "Ii!.'/ ........T ~u"D ......... .....0
Arden Hills, Mn 55112
Alternatively, notices required by this contract may be personally delivered to the persons name above.
Notice shall be deemed given as of the date of personal service or as of the date of deposit of the
notice in the United States Mail
IN TIffi PRESENCE OF: ANIMAL CONTROL SERVICES, INC.
BY:
IN TIIE PRESENCE OF: ARDEN HILLS
BY:
e
~ I
il~ CITY OF ARDEN HILLS
. MEMORANDUM
DATE: December 14, 1998
TO: Mayor and City Council
FROM: K~", Ili.gwold, ..,;"".. to tho Chy Adm;......to-1f-
SUBJECT: Agreement for Electrical Inspection Services - 1999
Reouest
The City Council is requested to authorize the Mayor and City Administrator to execute the
electrical inspections service agreement (1999) with North Metro Inspections, Inc, (Exhibit A).
Backeround
Attached to this memorandum the City Council will fmd the electrical inspections service
agreement with North Metro Inspections, Inc., for the calendar year of 1999, which has been
executed by North Metro Inspections, Inc.
The City has now utilized the services of North Metro Inspections, Inc. for one year and has been
pleased with the service that it has received from this organization, These services so far have
. been timely and cost effective, Therefore, the Staff at this time would not recommend pursuing
the creation of a shared electrical inspector with the adjacent cities. The Staff will continue to
monitor this area and make recommendations as appropriate to maximize service delivery in this
area.
Budeet Impact
The City's compensation to North Metro Inspections, Inc., is based upon 80 percent of the value
of the electrical permit, which is consistent with the method ofpayrnent that was used with
Metropolitan Inspections. Therefore, the proposed agreement would provide for no increase in
cost for electrical inspection services for the City in 1999.
Recommendation
Authorize the Mayor and the City Administrator to execute the attached electrical inspection
service agreement with North Metro Inspections, Inc., for the calendar year of 1999,
.
. ~~~A Il
S-
. CITY OF ARDEN IDLLS
. ELECTRICAL INSPECTOR AGREEMENT
1.0 Parties. This Agreement is dated the _ day of , 1998, and is entered
into by and between the City of Arden Hills, a Minnesota municipal corporation ("City") and North
Metro Inspections Inc., a Minnesota corporation ("North Metro"),
2.0 Recitals. The City desires to hire North Metro for electrical inspection services,
North Metro, as an independent contractor, will control the means and manner of performing its
services; will be paid on a per inspection basis; will furnish its own tools, equipment, office space,
and support staff.
3,0 Terms and Conditions. NOW, TIIEREFORE, in consideration of the mutual
undertakings herein expressed, the parties agree:
A. Scope of Services. North Metro shall perform electrical inspection services to
include the following:
1. Review of electrical plans, review building plans as necessary, and issue
electrical permits.
2. Provide all required on-site inspection services in a timely and professional
manner and within 24 hours of the date of receipt of a request for inspection.
. North Metro shall also provide, on a daily basis or at some other interval as
determined appropriate by the City's Building Official, a notice indicating
when electrical inspections have been completed.
3, Retain all pertinent records and copies of pennits and correspondence related
to each pennit and make such records available to the City upon request.
North Metro shall also provide a detailed annual report on forms approved by
the City's Administrator which will include an estimate of revenues and
expenditures for the succeeding year.
4. Coordinate electrical inspection work through the City's Building Official
when other inspection work is also being done on a particular site.
. 1
.
4s
.
5. Provide the City with a notice if North Metro expands its client base beyond .
the cities ofRoseville, Shoreview, Little Canada, North St. Paul, and North
. Oaks.
B, Term. This Agreement shall be effective upon execution by the parties and shall
continue until December 31, 1999, or until terminated by either party upon a thirty
(30) day written notice, whichever occurs first.
C. ComDensation. The fees for electrical inspection services shan be based upon 80%
of the permit fees as shown on Exhibit A attached and incorporated. The City shall
remit payments within thirty (30) days following receipt of a monthly invoice from
North Metro. Invoices for inspections which were completed eighteen (18) months
prior to submission of the invoice shall be void and the City shall not be required to
remit payment for such invoices.
D. Insurance, North Metro shall secure and maintain the following minimum insurance
coverages:
1. Worker's Compensation as required by Minnesota law.
2. General liability insurance in the amount of $300,000 per claimant and
$1,000,000 per occurrence. .
3. Professional liability insurance covering North Metro for liability incurred in
performing its professional services. Coverage shall be in the amount of
$200,000 per negligent act, error, or omission and $400,000 aggregate each
insured.
4. The general liability insurance and professional liability insurance shall
include a statement that such policies will not be cancelled until after thirty
(30) days' written notice to the City of the insurance company's intention to
cancel the insurance coverage,
5. North Metro shall provide the City with Certificates of Insurance evidencing
that the required insurance is in effect and will continue in effect during the
term of this Agreement.
2 .
. 3(;-
.
. E. Licensinl!. North Metro shall provide the City with evidence that all employees of
North Metro who provide electrical inspection service to the City of Arden Hills have
at a minimum a Class A Journeyman's License as required by Minn. Stat. Chapter
326 and the Minnesota Rules Chapter 3800.
F, Indemnification, Parties shall indemnifY and hold hannless each other and their
officials, agents, and employees from any loss, claim, liability and expense
(including reasonable attorney's fees and expenses of litigation) arising out of any
action of the respective parties in the performance of the service of this Agreement.
G. Assil!nment. This Agreement, being intended to secure the services of a Certified
Electrical Inspector, shall not be assigned, sublet, or transferred without the written
consent of the City.
H. Conflict of Interest. North Metro agrees to immediately advise the City's Building
Official of possible contractual conflicts of interest in representing the City as well
as property owners or developers on the same project. A continuing conflict of
interest shall be grounds for immediate termination of this Agreement.
IN WITNESS WHEREOF, the parties have hereunto set their hands.
CITY OF ARDEN HILLS
. As approved by the Arden Hills City Council on the _ day of ,1998.
Mayor Date
City Administrator Date
NORTH METRO INSPECTIONS, INC.
Dated the IIi;!> day of l)c~E l'4(3&te , 1998.
BY:~~
Its: j){t [S,',j e Arf-
. 3
,
4(S .
EXHIBIT "Au
.
1997 FEE SCHEDULE FOR ELECTRICAL PERMITS .
A) Minimum fee for each separate inspection of an installation. replacement.
alteration or repairimited to one inspection only 522,00
B) Services, changes of service, temporary services, additions. altera:ions. or
repairs on either primary or secondary services shall be compute: separately:
o to 100 ampere capacity 525.00
101 to and including 200 ampere capacity 530.00
For each additional 100 ampere capacity or fraction thereof 514.00
C) Circuits. installations of additions. alterations, or repairs of each circuit or sub-
feeder shall be compu:ed separately. including circuits fed from su~-feeders and
including the equipment served, except as provided for in (0) through (K):
o to and including 30 ampere capacity 57.00
31 to and including 100 ampere capacity 510,00
For each additional 100 ampere capacity of fraction thereof 55.00
D) Maximum fee on a single family dwelling shall not exceed $110.00 if not over
200 ampere capacity. This includes service, feeders. circuits. fixtures and
equipment. The maximum fee provides for not more than two rough-in .
inspections and the final inspection per dwelling, Additional inspections are at
the reinspection rate.
E) Maximum fee on an apartment building shall not exceed 550.00 per dwelling unit
for the first 20 units and 545.00 per dwelling unit for the balance of the units. A
two-unit dwelling. (duplex) maximum fee per unit as per single family dwelling.
F) The maximum number of 0 to 30 ampere circuits to be paid on anyone athletic
field lighting standard is ten.
G) In addition to the above fees:
1) A charge of 53.00 will be made for each street lighting standard.
2) A charge of 54.00 will be made for each traffic signal standard, Circuits
originating within the standardd will not be used when computing fees.
H) In addition to the above fees. all transformers and generators for light, heat. and
power shall be computed separately at S8.00 plus .40 per t<:VA up to and
including 100 t<:VA. 101 t<:VA and over at .30 per Kl/A. The maximum fee for
any transformer or generator in this category is S80.00.
I . .
. - . . . '5/5
I) In addition to the above fees, all transformers for signs and outlir.; I'ghting shall
. be computed at 57.00 for the first 500 VA or fraction thereof per lmit, plus .70 for
each additional 100 VA or fraction thereof,
.J) In addition to the above fees, unless included in the maximum fee filed by the
initial installer, remote control, signal circuits, and circuits of less than 50 volts
shall be computed at 55,00 per each ten openings or devices of ea::h system
plus 53,00 for each additional ten or fraction thereof,
K) In addition to the above fees, the inspection fee for each separat; inspection of a
swimming pool shall be computed at 525,00. Reinforcing steel for s'.vimming
pools requires a rough-in inspection,
L) For the review of plans and specifications of proposed installations, there shall
be a minimum fee of 5150,00 up to and including 530,000 of electrical estimate.
plus 1/10 of 1% on any amount in excess of 530,000 to be paid by persons or
firms requesting the review.
M) When reinspection is necessary to determine whether unsafe conditions have
been corrected and such conditions are not subject of an appeal pending before
any court, a reinspection fee of 522.00 may be assessed in writing by the
Inspector.
N) For inspections not covered herein, or for requested special inspections or
. services, the fee shall be 530,00 per man hour. including travel time, plus .25 per
mile traveled. plus the reasonable cost of equipment or material consumed. This
section is also applicable to inspection of empty conduits and such jobs as
determined by the City.
0) For inspection of transient projects, including but not limited to, carnivals and
circuses, the inspection fees shall be computed as follows:
Power supply units according to item (8) of fee schedule. A like fee will
be required on power supply units at each engagement during the
season, except that a fee of 525,00 per hour will be charged for additional
time spent by the Inspector, if the power supply is not ready for inspection
as required by law.
Rides, Devices, or Concessions: Shall be inspected at their first
appearance of the season and the inspection fee shall be 520,00 per unit.
2
.
,
.
e CITY OF ARDEN IDLLS
MEMORANDUM
DATE: December 9, 1998
TO: "',o<..d Co, C..ncil lfV
FROM: Brian Fritsinger, City Administrato
SUBJECT: Municipal Excess Liability Insurance Covera2e
Background
Staff has been working with T.C. Field & Company on its 1999 insurance policy renewal. One
of the items the City Council must take action on annually is a determination on its Excess
Liability coverage.
Effective January 1, 1998, the statutory municipal tort liability limit is $300,000 per claimant,
$750,000 per occurrence. The City has most recently elected not to waive the monetary limits on
tort liability.
e Recommendation
Staff recommends the City Council adopt a motion electing not to waive the monetary limits on
tort liability established by Minnesota Statutes in the area of Excess Liability coverage.
BF/sls
e
.
.
LMCIT LIABILITY COVERAGE - WAIVER FORM e
Cities obtaining liability coverage from the League of Minnesota Cities Insurance Trust must decide
whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. The
'decision to waive or not towllive the statutory limits has the following effects;" "~,,,"'.'
. Jfthe city does not waive the statutory tort limits, an individual claimant would be able to recover no
more than $300,000 on any claim to which the statutory tort limits apply. The total which-all claimants
would be able to recover for a single occurrence to which the statutory tort limits apply would beJimited
to $750,000, These sta.futorytort limits would apply regardless of whether or not the city purchases the
optional excess liability coverage.
. Jfthe city waives the statutory tort limits and does not purchase excess liability coverage, a single
claimant could potentially recover up to $750,000 on a single occurrence. The total which all claimants
would be able to recover for a single occurrence to which the statutory tort limits apply would also be
limited to $750,000, regardless of the nwnber of claimants.
. Jfthe city waives the statutory tort limits and purchases excess liability coverage, a single claimant
could potentially recover an amount up to the limit of the coverage purchased. The total which all
claimants would be able to recover for a single occurrence to which the statutory tort limits apply would
also be limited to the amount of coverage purchased, regardless of the nwnber of claimants.
Claims to which the statutory municipal tort limits do not apply are not affected by this decision. e
This decision must be made by the city council. Cities purchasing coverage must complete and return
this form to LMCIT before the effective date of the coverage. For further information, contact LMCIT.
You may also wish to discuss these issues with your city anomey.
The City of accepts liability coverage limits of $ from the League of
Minnesota Cities Insurance Trust (LMCIT).
Check one:
_ The city DOES NOT WAIVE the monetary limits on municipal tort liability established
by Minnesota Statutes 466,04.
_ The city WAIVES the monetary limits on tort liability established by Minnesota Statutes
466.04, to the extent of the limits of the liability coverage obtained from LMCIT.
Date of city council meeting
Signature Position
Return this completedform to LMClT, 145 University Ave. W., St. Paul, MN. 55103-2044 e
Page I ofl
.
~
LMC 145 University Avenue West, St. Paul, MN 55103-2044
Lugu. 0/ Mlnnuola emu phone: (612) 281-1200 . (800) 925-1122
Cities promollng """,,11- Fax: (612) 281-1299 . TDD (612) 281-1290
LIABILITY COVERAGE LIMITS - CITY OPTIONS
Effective January 1, 1998, the statutory municipal tort liability limits increased to $300,000 per
claimant, $750,000 per occurrence. Partly to reflect that change, the LMCIT liability coverage
has been restructured in some important ways.
All LMCIT coverage written orrenewed after November 15, 1997, will be issued with a
$750,000 per occurrence limit. Unlike the previous current coverage form, under the new
coverage form the statutory per-claimant liability limit will not automatically be waived.
However, the city has the option to waive the per-claimant limit if you choose.
The revised limits structure and the waiver!non-waiver option are explained in more detail
below.
. Coverage limits and liability limits
For many years, LMCIT liability coverage has been written with a combined single limit of
$600,000 per occurrence. (There are also some sub-limits and/or aggregate limits on coverage
for certain exposures.) The coverage document has also explicitly provided that the statutory
per-claimant limit of $200,000 was waived. As a result, the city had $600,000 of coverage limits
available per occurrence; and an individual claimant could potentially recover up to $600,000 for
hisfher injuries, notwithstanding the $200,000 per claimant statutory limit.
The revised liability coverage differs in two important ways:
. It carries a limit of $750,000 per occurrence to match the statute; and
. The per-claimant statutory liability limit will no longer be automatically waived.
The result is that the city will have $750,000 of coverage limits available for most claims. But
on those claims to which the statutory limits apply, the city and LMCIT will be able to use the
statutory tort liability limit to limit an individual claimant's recovery to no more than $300,000.
Of course, there are some claims to which the statutory liability limits don't apply. A federal
civil right claim is one likely example. For these claims, there is no monetary limit on what the
. individual claimant can recover from the city. On these claims, the city has $750,000 of
coverage limits available, regardless of whether there's one claimant or several.
AN EQUAL OPPORTUNITY! AFFIRMATIVE ACTION EMPLOYER
.
.
,
"
,
,
The LMCIT Board decided to restructure the liability coverage in this way for two reasons: tit
First, it lets a city to take advantage of all of the defenses and protections that the legislature has
provided. Second, the projected savings from being able to apply the $300,000 per claimant
statutory limit wilI roughly offset the projected increased cost for the higher per-occurrence limit.
The city's option to waive the statutory limits
The statutory liability limit only comes into play if somebody has been injured by the city's
negligence, and has proved to the court that hislher actual injuries exceed $300,000. The
statutory liability limit means, very literalIy, that the city and LMCIT won't fully compensate that
individual for hislher injuries which the city caused. Because of this, some cities may decide that
as a matter of public policy you want to have more than $300,000 available to compensate a
citizen who has been injured by the city's negligence.
For this reason, LMCIT gives the city the option to waive the statutory liability limit if the city
wishes to do so, By waiving the statutory limit, the city makes it possible for a claimant to
recover up to the full limit of the city's LMCIT liability coverage. Since it increases the
exposure, there is an additional premium charge of3.5% if the city decides to waive the statutory
per-person limit.
If a city decides to waive the statutory liability limit and doesn't carry the optional excess liability .
coverage, the city's coverage would essentially be identical to the current coverage but with a
higher per-occurrence limit. For cities that carry the optional excess liability coverage, the
waiver also applies to that coverage.
The decision to waive or not to waive the statutory liability limits must be made by the city
council. The package of renewal materials includes a form that must be completed and returned
to LMCIT to document the council's decision on whether or not to waive the statutory limits.
Here's a shorthand summary of the practical effects of that decision:
. If the city does not waive the statutory tort limits, an individual claimant would be able to
recover no more than $300,000 on any claim to which the statutory tort limits apply. The
total which all claimants would be able to recover for a single occurrence to which the
statutory tort limits apply would be limited to $750,000. These statutory tort limits would
apply regardless of whether or not the city purchases the optional excess liability coverage.
. If the city waives the statutory lort limils and does not purchase excess liability coverage, a
single claimant could potentially recover up to $750,000 on a single occurrence on a claim to
which the statutory limits apply. The total which all claimants would be able to recover for a
single occurrence to which the statutory tort limits apply would be limited to $750,000,
regardless of the number of claimants. tit
.
.
I
.
.
. . If the city waives the statutory tort limits and purchases excess liability coverage, a single
claimant could potentially recover an amount up to the limit of the coverage purchased. The
total which all claimants would be able to recover for a single occurrence to which the
statutory tort limits apply would also be limited to the amount of coverage purchased,
regardless of the number of claimants.
Sub-limits and aggregate limits
Besides the general coverage limit of $750,000, the LMCIT liability coverage includes some
sub-limits and/or annual aggregate limits on liability coverage for certain specific exposures.
Exposure Per occurrence limit Annual aggregate limit
Products and Completed operations $750,000 $750,000
Failure to supply utilities $750,000 $750,000
Electromagnetic fields $750,000 $1,500,000
Fire damage liability $50,000 -
Limited pollution * $750,000 $750,000
e Lead or asbestos * $200,000 $200,000
Land use and development litigation * $1,000,000 $1,000,000
* Legal defense costs and loss adjustment costs are included within the coverage limit
for these exposures.
The optional "medical payments" coverage, which provides "no-fault" coverage for medical costs
for injuries' that occur on city premises, has limits of $1 OOO/claimant and $1 O,OOO/occurrence.
The optional excess liability coverage
Each city should regularly review and consider whether it makes sense to carry excess liability
coverage for added protection on claims to which the statutory limits don't apply. The LMCIT
memo on excess liability coverage discusses various reasons to consider carrying excess liability
coverage. Call LMCIT for a copy of that memo if you don't have it.
Questions?
As always, feel free to all your underwriter or Pete Tritz or Tom Grundhoefer if you have
. questions.
PST - 1/13/98
\
.
"
. CITY OF ARDEN IDLLS
MEMORANDUM
DATE: December 10 1998
TO: Mayor and City Council @
FROM: Brian Fritsinger, City Administrat
SUBJECT: Desi2Dation of Official Newspaper
For 1999, both the Focus News and Lillie Suburban Newspapers (Shoreview-Arden Hills
Bulletin) have requested to be considered as the official newspaper for Arden Hills.
Legal publication rates are as follows:
Focus News - $4.95 per column inch
Shoreview-Arden Hills Bulletin - $3.04 per column inch
. The City has designated the following newspapers as its official newspaper during the past few
years:
. 1996 - Focus News
. 1997 - Shoreview-Arden Hills Bulletin
. 1998 - Shoreview-Arden Hills Bulletin
The City has experienced a positive working relationship with the Bulletin during this past year.
Recommendation
Staff recommends the City Council designate the Shoreview-Arden Hills Bulletin as the official
newspaperfor 1999.
BF/sls
.
(
LilliE SUbURbAN NEWSpApER 2515 E. Seventh Avenue
North SI. Paul, MN 55109
(651) n7-8800
r' November 4, 1998
B~ian Frit~i~ger I,j 0 V 0 9 1998
City AdmImstrator
Arden Hills City Hall
1450 W. Highway 96
Arden Hills, MN 55112
Dear Mr. Fritsinger:
Thank you for the opportunity to bid on public notice publication services for the City of Arden
Hills. The Bulletin has been serving the needs of the Arden Hills area for 24 years, and is pleased to
provide ongoing coverage of city government and school issues and community events.
Lillie Suburban Newspapers is the oldest weekly newspaper company in the St. Paul area. It was
founded in 1938 by the late T. R. Lillie. His son, N. Theodore UlIie, and grandson, Jeffery Enright,
are continuing the family tradition of publishing award-winning community newspapers in the St.
Paul suburbs.
It is our sincere desire to provide the best possible local news coverage in the Arden Hills area. Our
experienced news staff provides readers with a well-balanced, lively and informative product each
week. We realize that Arden Hills area residents look to the Shoreview-Arden Hills Bulletin as one of
their primary sources of infonnation about city activities and meetings, and we will continue to
publish the city's press releases and photos.
The Bulletin has the official designation of the neighboring communities of Mounds View, New
Brighton, St, Anthony, and Mounds View School District 621.,
Noon Friday is the deadline each week for submitting public notices to our office. Late public
notices are accepted up to 10 a.m, Monday for the Wednesday newspaper. Public notices should be
directed to Barbara Wahl, Shoreview-Arden Hills Bulletin, P.O. Box 120608, New Brighton, MN
55112. Our fax number is 651/633-3846. Notices may also be sent via e-mail to
lillnews@Wavetech.net
Legal publication rates for minutes, advertisements for bids and other notices are as follows:
$3.04 per column inch for a one-time publication
$2.61 per column inch for each additional publication
Thank you for considering the' Shoreview-Arden Hills Bulletin as the official legal newspaper for
the City of Arden Hills for 1999. If you have any further questions, don't hesitate to call us.
a) //-
~ght
Co~~i
'~.
N. Theodore LIllie
Co"Publisher
~;ll' U RAMSEY COUNTY REVIEW - MAPLEWOOD REVIEW - OAKDALE-LAKE ELMO REVIEW - NEW BRIGHTON BULLETIN NI IE SHOREVIEW BULLETIN - ST. ANTHONY BULLETIN - SHOPPING REVIEW - EAST SIDE REVIEW
EWS ROSEVILLE REVIEW - SOUTH.WEST REVIEW _ WOODBURY-SOUTH MAPLEWOOD REVIEW
.
, Focus News
.
December 4, 1998
lylr, Brian Fritsinger FI~CEIVED
City of Arden Hills Dee 08 1998
1450 Highway 96 ClWDfA1/lfNItILLS
Arden Hills, MN 55112
Dear Brian:
We would be pleased if you would consider the Focus News as the City of Arden Hills' official newspaper for
the year 1999 at your City Council Meeting. We value the city's legal business very much and would like the
opportunity to serve you once again.
For several years we have increased the rate for legals as minimally as possible and last year we did not increase
the rate at all. We will once again hold last year's rate for the coming year. The rates would be as follows:
1 column width: $0.45 per line - first insertion ($4.95 per co!. in.)
$0.35 per line - subsequent insertions ($3.85 per co!. in.)
2 colunm width: $,90 per line - first insertion ($9.90 per col. in,)
&- $,70 per line - subsequent insertion ($7.70 per co!. in.)
otarized affidavits will be provided for each of your publications, We endeavor to print each legal accurately
and to follow any written specifications you may have included with your legal, All publications should be
received in our office by Friday at noon preceding our Thursday publications. In order to expedite our service to
you, please direct your legal notices to Focus News, attention Linda McIntyre, Legal Publications, 2819 Hamline
Avenue N, Roscville, MN 55113. We prefer legals not be faxed. We are having great success using E-mail or
a disk and transferring information into our computer system. These procedures have made this year's legal ads
error free which is what we all strive for in a legal publication. If you have budget reports or anything done on
a spread sheet, we will still continue to use your hard copy and reduce your original to fit our paper's size; there-
fore, no disk is needed. If you have any questions or are in doubt on a specific legal, please give Linda a call at
651-633-3434. Our e-mail address is: info@focusnews.com.
Thank you for considering the Focus News as your official newspaper for the upcoming year. We would be
honored and pleased to serve you and look forward to a mutually beneficial working relationship with the City
of Arden Hills,
Ricliard Roberts
Publisher
"Deus News
2819 Hamline Avenue N, Roseville, MN 55113 . 651-633-3434 . Fax 651-633-9550
~ ~
".
CITY OF ARDEN HILLS
. MEMORANDUM
DATE: December 14, 1998
TO: Mayor and City Council
FROM: Nancy Randall, Associ e Plan r
SUBJECT: December Planning Case 98-29, 98-32, 98-31
Case #98-29, Variance - Side Yard Setback (Porch), Mark & Roberta Thompson, 3413
Snelling Avenue N.
Request. The applicant is requesting approval ofa side yard setback variance (4 feet 6
inches proposed, when 10 feet is required) for a porch on a single-family lot zoned R-1
(Exhibit A),
Background. The driveway enters from the east side where there is only a tuck under
style garage for entry to the home. The door on the south side of the home serves as a
front door for the home. The existing porch is 6 by 8 feet 6 inches (51 square feet), The
. applicant wishes to replace the existing porch in the same location with a slightly larger
porch. The home is a split entry style. "
The existing porch is 7 feet 6 inches from the property line. Typically in this zone
structures are to be at a required 10 foot setback. However, the Zoning Ordinance
Section VI, C, 2, a. allows for encroachments some specified parts of the principal
structure. The structure must not encroach more than three feet into the required setback
and in no case have less than a five foot setback. The existing porch meets the
encroachment perimeters,
The applicant is proposing a 10 by 12 foot (120 square foot) porch placing the new
pilings beyond the existing structure and cantilevering a portion to the edge of the
retaining wall. The proposed porch will encroach more than three feet into the setback
as allowed by the permitted encroachments. However, the applicant has agreed to bring
the request back 6 inches to meet the required five foot setback portion of the provision.
Deadline for Agency Actions. The City of Arden Hills received the completed
application for this request on November 2, 1998. Pursuant to Minnesota State Statute,
the City must act on this request by Friday, January 1, 1999 (60 days), unless the City
provides the petitioner with written reasons for an additional 60 day review period. The
additional review period would extend to Tuesday, March 2, 1999. The City may, with
the petitioners consent, extend the review period beyond the Tuesday, March 2, 1999
. date.
, -
Lastly, if the City denies the petitioners request, "... it must state in writing the reasons .
for the denial at the time that it denies the request."
Recommendation. The Planning Commission recommends approval of Planning Case
#98-29, Side Yard Setback Variaoce, (5 feet in lieu of the proposed 4 feet 6 inches,
when 10 feet is required) for a porch which is to be left open and never enclosed.
Updates. The applicant has agreed to the reduction of 6 inches in width brining the
proposal to 9 feet 6 inches by 12 feet (114 square feet) with a 5 foot variance request.
The applicaot has submitted revised plans attached in Exhibit A.
Case #98-32, Site Plan (minor building addition), Cardiac Pacemakers Inc., 4100 Hamline
A venue
Request. The petitioner is requesting approval of a site plan to allow for a minor
expansion in Building B (17,520 square feet) at their campus which is located at 4100
Hamline Avenue (Exhibit B),
Background. The expansion would not be seen by adjoining parcels or the public right-
of-way. The building addition meets all the required setbacks and the exterior would
match the existing exterior of Building B. The site currently has 1,265 parking spaces
which is 109 parking spaces more than what is required to accommodate the proposed .
expansion to Building B. The building meets the height, floor area ratio, and lot
coverage requirements.
Deadline for Agency Actions. The City of Arden Hills received the completed
application for this request on November 13, 1998. Pursuant to Minnesota State Statute,
the City must act on this request by Tuesday, Jaouary 12, 1999 (60 days), unless the City
provides the petitioner with written reasons for an additional 60 day review period, The
additional review period would extend to Friday, March 12, 1999. The City may, with
the petitioners consent, extend the review period beyond the Friday, March 12, 1999
date.
Lastly, if the City denies the petitioners request, "... it must state in writing the reasons
for the denial at the time that it denies the request."
Recommendation. The Planning Commission recommends approval of Planning Case
#98-32, Site Plan, subject to the provision of sediment and erosion control measures
adjacent to the affected area for development.
Updates. The addition will eliminate an entrance currently being used, The applicant
proposes to convert an emergency exit located to the North of the addition into a new
entraoce for employees (Exhibit B). The new entrance will be aesthetically improved
with glass doors, a small caoopy, aod lighting along a new sidewalk. An existing .
watermain aod fire hydraot are currently located where the building is proposed. The
. .
. Public Works Director has reviewed the situation and recommends the watermain and
fire hydrant be relocated to a more suitable location at lease 10 feet from the proposed
building.
Staff would recommend the following two conditions:
1. Re-Iocate the fire hydrant to a location along the existing sidewalk per approval by
Staff.
2, Re-locate the watermain at least 10 feet from proposed and existing building per
approval by Staff.
Case #98-31, Zoning Code Ordinance - modifications (regarding the development of
substandard sized lots in the GBD), City of Arden Hills
Request. The City of Arden Hills requests approval of an amendment to the Zoning
Ordinance (Exhibit C). The amendment would clarify that substandard sized lots which
existed prior to the adoption of the Gateway Business District (GBD) or lots which were
made substandard by a governmental taking are exempt from the minimum size
requirement of that district.
Background. The Gateway Business District requires that single use parcels have at
. least ten acres to be considered developable (Section V, K., 5, a, (3), of the Zoning
Ordinance), There exists several parcels (Indykiewicz 6,7 acres, Nott 4 acres, Grainger
5 acres, Scholls 7,7 acres, Round Lake Business Center 5,87 acres, ATS 8.5 acres)
which existed prior to the development of this district that have less than the required ten
acres. The proposed code change would allow parcels, either below the minimum lot
size standard at the time of adoption of Ordinance #291, or as a result of a governmental
taking or purchase, to be considered as developable. The code change would not allow a
parcel to be subdivided below the minimum size requirement and to be considered
developable,
Recommendation. The Planning Commission recommends approval of Planning Case
#98-31, Ordinance Amendment, based on the modified language to Section V, K, 5, a,
(5), (b) to read "Are substandard in size as a result of the acquisition or condenmation by
a governmental entity for public purpose and remain in separate ownership from
adjacent lots from the date of such acquisition or condenmation."
Updates. Staff has made the Planning Commissions suggested changes to Exhibit C, If
Council approved the amendment, Staff should be directed to prepare an Ordinance to
be executed and published.
.
. .
Planning Case 98-29 (Side Yard Setback Variance)
Mark & Roberta Thompson, 3413 Snelling Avenue N.
-
... III
l
,
,
;(r~JH
N
A
400 0 400 800 Feet
, ,
., . ',' ,. ~~,~. ..----; .,---~ . ,------' I-~ -. . ,
, If ~~
, '1. .
, .
: .' ~
". I~~-'~'
<......... J ----: --...,
-v-. j" '" --.----'-~
.-: " r"~.,_._..
4' I ~\ /__r "7.-'-'
j . I', --.-~ (--:0-..
r " ". /~- ~r -~~.
q ,\' ;' ~
Y! ! \\ ./// I :;::---..
. . ,. /;' .....,>
., ' " /./ '1 ,\.
l ," ,y'"
: nmr ~'X J .,-// ") '~::
\\"'iL.:J. IV Ii II' \
" i it .J Ii.
::' ,.""
I I ' II.'
'0('/ (I 1;/
, J' 'I'
i /" : \
../_' II
i ~ ,',~ r. I )
i ,I I t,
, II (.-.\ "-
! 'I' I. /1 (
\ ...- )
I l "l-eo a'll11U gOl 'X~ I /
1 I \ 'I ,'WI 0 \
i l \..
! ----_.,----._--~ \"\ ~,
",-- .'--'--. ---, '" ("
i ......... ,..--~ ---- ..... \. '
: ,/ .....,., .......... ., 1.1
i 0-"""'" ~,/" \ I.'
l--~""" :;:=-.~ / ---:" / ,,(
I?V. "'<, -. --..-., ,/ ' " ". I ( /~/
I '~~ /'-'~'-"T1 : i ( ~ > ,,;......
, " ~/ r ),! Ii 1 /,
: 1\ ,/"" r I: I t I' --
p '~" .
, : \ I /. j..... \ r.'-;''P''"
!I I :' / .' -'- ';"--:/
I 1 .' 'I' ,. -----""'1' \
A : ," '''"
(i C. Xi' , .r' ""'"
\ "( , P>
, nlJlJ 9 . il! \, .......
~\ '"lId. f.'i~ I f ~
'"'\ 1 I /f~ ) l\........
\ . 'I'"~ _ '" P>
'" r . v..-f} .' / .~. ........., ..-" ;. (- ...-
" ,1f,> , (l'....,,-<~ I
.',,' I' , i-':..J K Y., t.: 1
. .... .i'.::~ I it "'i " lr~" ! i .; oj... , '
. .;, / 1,- '\ . ~~ 'I' 'I "
f ~~~. I~ ~)...)'.N I(
, '. '" ' , '
i i f ~ ~ <j I '-
! I K. .' " '. I ('
I 't \ i' \ \.,
It"1 ) If""" ;
I ' "'" ~' , '
i j( + \ I ~';o
1 i>--. ~ ~. I /
i r , \ '" '
c= ib~) 51 I)
'"'Ct I I, + ) ) ''-;.
16! ' !F'c 1.1
....... i ! i ~ ' l
...... i j r'~ \
~ ; i!.j'/~ I ?
g.) I IV \
......_ ' i., . I ~-
t:::J, ,")"=~
.g. i I /l\- Iil :
~ ! /r~ L.:l:J
~ I /11"' \ '
t--- i / l.......~...
: I ;! ' , I
I I !f~~ ~
..- >-0" i/ I ,."'" ',:''''' ,-"-'"
t<"~'''+\'7::-'.. IlL'. T./-....~,...-., /"
,:.., . I'~ f ('. :" . [j ~ ....-~, ,'-, 'f..., '....,
.. '. " i.,) / /\, /," I -'-" '...
, \ . i . i ''''.\'. I './ i '"
'" !! t ~ .;( : .''\ I I
;; ',) k:J...... ~; II! + i ...- \ \i
....t-" ~ _~~. " l\i Jj ,I( '\ I I'
~"7A-;";'\). ~ f. 1 ,I'-._"..! ' I I
,',d'\ ,,~;,,::V "'" J' ~ I" \ i
, \,/ ,..fA.. If \! ' " \ '
, ", &' I,.,' I II .. I
I /1'.;--.... '. I~' r/ J;j ~ .A ' ;1 -'.\ i
" /l! . \. . i f'., /:: '" '''-\'' I i
ffi?i.;:A- f-j*.n,/ 1 ~r "'~ ! ~ \ II I Ii
) /...,J '"', ,I .. I, ~ 5 ' ",
!K oJ::"""""'."v <..J"O' \ J' > I I l' I
".\ ,.-..J.... _ ! I. '.' . I'...... i ""
'\ i.-f \ I ' I '___.f:: ' . ;- "'. ' -,....---
, _. c::::tIo 1 ," _....L~ /-
"' //iJ \. I a f \-i-"'--'---,-,-,~" i('-~';;\ --/'_'
,r ~ I )1 ,/ '-. --~-'---!'.)\ \-,.'
\ I / / I \ ...._,j)
~ -, I I . '\/' I /,,,,...' '-.""',
C) II .... j/ ~ -'-"
16 II \ / I>< ''',
t-; , II ......\ ,1' cD ..
rr I !) ',\ //I~
"< I I; \0. I CD
_ Ct>":!' II \,,, 'I I .......
.... _ >cI I . '. ,I I
....... ~......_. ' i \ \ / I \
:=I ~ I I,~ \ 'X .' I".,
ct> ........ _ I c= ;~, , .. v: ,I \ ",
<=>.!;i! ',' ::s;;! I ,! ,I 'i; :'r ' "-". I I \ ..... /
- , ".?f) I '?l f,' : ) -~'-\: I ' -""'"",/ I
ml--'...... Ii) ,,{ 'i '. ' "'--....,1 ., /< /
Ei~ . , I 'th..A' " ' ,,1-'" ,
...... 1 ~ I ,,{ ;~: I - .~-~-._-..._-_\/
- 'br ~.., ' -
- I ' .
......' 1(1 '
, ....-_ 1...
C'Di:::=s r i....~ ___
br' ....... _I __~:f- '~'tl" 7"" I
t:::-' ...\5-. t / ,{ , 1"--'
;:::::-1 1\' " J! I ........"-.
...:::ol~ 1,(,"1 '-c', '
, I '~" I ".
~... .: I .... I
/'"'i.... \ Ii, l, i~ .~-f,'. I
/'..... r r'{'~ '/.\
'I' ..., 'f"[ZJ' ;'\
r! '1\ i '1 i,l! . , I
! t' \ - ,
Ii) i ..... 1'~\ r/: ! /\,---; I
I: ~ ,," /...-<.,<;""'. +
' ~........!~}I' - '7 . i -~
!' ,,. H '>f-y' '\! ,/ \ ,
/, i . j ! iJ>.....)..~, -' )! /'/ . , '
r-- _ . " ).," "" ...... I .-1" I .... ~,',
'1 -I-'--'-7'--""-;r-" ~ -2 i)?I/~z/.~t- I,.! ~ '( Z. i,'i, ,.... :D
I I"" _- '.' "r;; ~ " i -
). /' / .; '#' /' , ! '>c, < , -
" I ~ ~ ,_.... . 1 ,'...... 1 I -c C
LI., n> i j,/". """,d.! ~~;\ )),! I c::. rn. m
v' ,_ "~,!-< !', \ "/ .... ~,....
r;::/\' -'...., ~-' '. '".,.. r/ ...'" \.,,/
, I P> /"" ~M" -' ". ";;:",'7,, /> '= m
I ~/ -',,', ,~....:./. I ~
'I " '..... '.- I ~ --
/,.... ...... ~, ,..,. r'T"I ",-
/i: '-.. ': .r=.e I :z: ~ -
,1'/ / 'i.. /'/' , ~~~ ~ ~ mO.
! \ ./::C I V'
I \'........... " / I
'-- --I' , "'... ...,..-;/ I
I , . .....~..... ','-.,.,....'. /
1 \.1 --..... ____ .-...-\.... ;;;'1''''''<- "-'~/
: I gustafson -d;sign, inc. ~hO.IIIP_SO~ResidtmCe Scale: 1 inch = 8 feet
: : ~Jj 'Nort Snellmg Av De embe 4J 1998
,.....".._ .,.~on If, T l! WJ C r "
, '" ~ ~ . .
bOJ!3 ~jU j!j iil
. (,.) w ~ :;: ~
8 B ill ~ 11 ~ ,I~' u ~
~ :.a II! i! JIi:, <t ill 2:, ",'
~ U i~5'" -!:! ..o~ i
~ ~ W H'f ~ (j 1I::i~
~ -<t; ,~~1 ~ "5 h U U
J: ... ~~-'t .It ~ ~ ~ ~ Q
rt1
, I
I I
I I
t------1
I I
I I
t------i
..------~
I I
..------1
1---4
~------i
I I ~~
I I ~~
I ' u'"
I I ~~
--L----1 i 2 g
I ~z~
I w~~
I ~~~
I
I
----- ---------~
--------0-1
II
/-1'1
"
f "
"
...,
, -----,
L___.J_.... 1 l-
I' I I ~~
.1 : I _
hr-_J ;:!
t ~~(j
.. --., ::i 2;::
n__ -- 0: ,r I --- DO! ~~~
------- 'I ,I I ,~ it ~
--- L_=E....u-... ---
Q
w
~ <D
- ~
III !';:;, I 0
1,1 ~~ I
hI X'D!:
III w : Il...
"I
II . I
"t I
n D!: 'D!:
:::=:::E==::E':::::D===...:::u===....==:lI::::::::: 8 8
~. ~Q
~Q ~.
.' z =-
z: __
~. ~Q
1:~ 1:::0
2 2
~ ~
o eo ~
WI en ::!
en ::c:
.... .... z:
,.. ....... ~
- .- 0:>
We",
U. :c
.:..> ...
W -LJ =>
a: :::i S
... .. "'.
- ___~.__ _.__.__u__.____
,--...-. ---~-_.. ,~~~- ..-.-."..-----
-
. . . . ..
'.
~ E
~ 2 m
" (j>
" -<
- -< I ~ m
~ J: I ,-
m I m D I
,- I '<
m l>
~ I -<
I 2 I I
-I I
2 I II I .
. I ~
II I
10 I ~
0 r
~ I
I m
(j> 0 ,_J
m I
0 I I
I I
I I
I I
I I
I I
I
I
I
L ,
I 9~
I
I ~dij
I ~~
I
I ~
I r
I L
+-
.1._
I
I
I
I T
I
I
+- Ci\ ~~ ~~
.1._ ~
I 0 ~S!1 ~S!1
m
I l> i1lm tlffi
I --< --<~ ~~
I ~ l>u>
---<
z- F~
~ ~ ~~
8 E JO
~ r -t 1m ffi~ l>
() stl I~ -< r S 0:0
m S!1 Ig; ~S!1 r r
m ~ ITIm
l> f1lm I~ tlffi ~. C':lO
--< --<~ 12
~ ~~ I EE >- om
PC: """
z~ IIll F~ CI ~
..... <
~ I" :z .-
~ ~ 18 JO = tOm
-< r I=! 5 ~o
r r ItI
Z
m L_
I a.~ lP ~ I<- laf~ :p ~~
" 9- J?
m~ n 2 ~ ft
E" ~t~ ~
III ~ il\ e:S=
. 0 1:=
.... Iii~ m nu
m ~: "J>. ftO
'?! ~ i'{ (") s.
~ J:
::; c-,J(J'Q
m m
r l"I e..
r --< ~
m '"
JO
.., -- -----.-.---
- ,
.
Planning Case 98-32 (Site Plan Review)
ardiac Pacemakers Inc., 4100 RamUne Avenue
.
I
. I,
, --
-'1 ^" ~._.."..- I
I ,
I I
" !
'\ I
~ I
.. tfJ Ji
I I
I r
.
-n .-
"' "'
>l I ><
. , z I ~
- '=0
0 ......"..,...,," ""''''''''''''~
0
Ii ~
. m
IZ
.~ I
, '
, , -
'''--'':''''-'' . .
, .
',", ..... ..,,,---,---' ..',--." ,....-.---. .--- ...,.- --- ............."...-. ........ ......".. ,." ,-"."--,."'.'._"'."" .,j
, <';"<',-, , , it-- 'OUNTY'RO . , W'''' n.
I
.... ... ... " ... l
"...:~, '-'-':::-...//
..... I)t;: .... "', '
.. ' G'!,\ " " ii
"'-.' ~ ~....',;. "'
" AI,... '<'ii.'. ><
,-. 6'0., "", Z
'-', ;! ~....,- I
..... " I' :::;,..~....
~ " ,"..........
,..c."" ....,:. I '-::-"
I -......
~<..,', '"
"'~:':'. ~ ~ .. I
""'. -::::;_ I
~ - _.~
N
400 0 400 800 Feet A
I ,
c c:O
-
-r
c: IT m [J . .
..,
:1:' c: (1
o. c 111
<:
n'-. ~
2i - "
,.
:::I: m ....
;= co m
c;; c>> -
I
====-- - --
-- -
--- - -
-- - -
--- -
--
(!) (!H!) ~)(!,
-
. ,
'.
- ..
I -
. -
- I
I I
I
.... I
~
. - I
....
-
-
II !:Ill
G\,
I !iR
:!!~
.... x....
\l! ....m
, Co
~ Illm
x
iji
- ....
~
-
I I ....
~ G:i .
. u>
lOl ."
= ....
-
I ....
\l!
I ,
~
- -
- D
....
\l!
.
~
I
-
21;'."," I
21;'.","
--
---- -
-------
. . . .
,. D ..,
u: m :::!
.... $!1 ;:;
-' - ....,
- .- ::.
~ U c:> '"
" ':t
'- ~ .to.
W ~. =>
:J ~
0: 5
c
~
~
l:.
7
o
~j>
>-
IQ ='1
i1~
. ~i
"c, n
.
,
Planning Case 98-31 (Zoning Code Amendment)
ity of Arden Hills
I -
, '--,{"~
~ ,
,...'
r
N
400 0 400 800 Feet A
, ,
. .
EXHIBIT A
.
Proposed Zoning Ordinance modification adding, Section V, K, 5, a, (5):
(5.) The minimum lot size standards referenced in Section V, K, 5, a, (1), (2), and (3)
above shall not apply to lots which:
(a.) Were pre-existing at the time ofthe adoption of Ordinance #291 on April
12,1993 and were io separate ownership from adjacent lots on such date; or
(b.) Are substandard in size as a result of the acquisition or condemnation by the
governmental entity for public purpose and remain in separate ownership
from adjacent lots on the date of such acquisition or condemnation.
.
.
~
t
MINUTES
. CITY OF ARDEN IDLLS, MINNESOTA DRAFT
PLANNING COMMISSION
WEDNESDAY, DECEMBER 2,1998
7:30 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER
Chair Erickson called the meeting to order at 7:32 p.m.
ROLL CALL
Present were Chair Steve Erickson, Commissioners Brent Nelson, Stephen Baker,
Therese Galatowitsch, Marty Rye, and Dave Sand.
Absent was Commissioner Terri Duchenes.
Also present were Councihnember Paul Malone, Assistant to the City Administrator
Kevin Ringwald, Associate Planner Nancy Randall, and Recording Secretary Lori
Rolfson.
APPROVAL OF MINUTES FROM PLANNING COMMISSION MEETING HELD ON
. NOVEMBER 4. 1998
Commissioner Rye moved, seconded by Commissioner Baker to approve the November
4, 1998, minutes. The motion carried unanimously (6-0).
PLANNING CASE #98-29 - MARK AND ROBERT A THOMPSON - 3413 SNELLING
A VENUE NORTH - VARIANCE (SIDE YARD SETBACKl
Ms. Randall explained that the applicant is requesting approval of a side yard setback variance
(four feet, six inches proposed, when 10 feet is required) for a porch on a single-family lot zoned
R-l. The applicant is adding onto the existing home in several areas. The proposed porch on the
south side of the home does not meet the required 10 foot side yard setback. The existing porch,
which is six feet by eight feet, six-inches (51 square feet), is approximately seven and one-half
feet from the property line. The applicant wishes to replace the existing porch in the same
location with a larger porch, The applicant is proposing a 10 foot by 12 foot (120 square feet)
porch placing the new pilings beyond the existing structure and cantilevering a portion to the
edge of the two-tier retaining wall. The home is a split entry style and the door on the south side
of the home serves as a front door for the home.
Staffhad reviewed the proposal and found a number of issues. The home has an existing porch,
in the proposed location, that has functioned for many years, The porch could be rebuilt with
less of an impact if the cantilevering was eliminated, The parcel is deficient in lot width for the
. R-1 zoning district. The parcel has between 47 to 80 feet in width when 95 feet is required.
However, the lot is relatively deep (516 to 558 feet) which brings the lot well over the required
14,000 square feet of area required by this district. This is the only suitable location for the
,
DRAFT
ARDEN HILLS PLANNING COMMISSION - DECEMBER 2, 1998 2
.
porch and entrance due to the garage entry on the front side of the home and a smaller setback on .
the other side of the home.
Ms, Randall advised that Staifis recommending denial of Planning Case #98-29, side yard
setback for a porch (four feet, six-inches proposed, when 10 feet is required) based on the
"Findings - Side Yard Setback Variance (porch)" section of the Staff report dated December 2,
1998. If the Planning Commission makes a recommendation on this Planning Case, it would be
heard at the Monday, December 14, 1998, regular meeting of the City Council.
Chair Erickson asked for further explanation of the Allowable Encroachments section of the Staff
report. He asked, does the current or proposed porch fit the definition for a deck, in which case
this exception would apply. Ms. Randall stated that this is correct and explained that the current
porch is more than five feet and has less than a three foot encroachment.
Chair Erickson asked, if the proposed porch had an additional two and one-half foot of setback,
would it meet the intent of the ordinance. Ms. Randall indicated the existing porch is six by eight
feet and, if the piling were installed just outside the existing six feet, this would allow a full foot
of space to install the piling .and be within the required seven feet.
Chair Erickson requested confirmation that the applicant could increase the width of the current
porch by one foot and still meet the ordinance, Ms. Randall stated that this is correct.
Chair Erickson pointed out that the Staff memo states the odd lot size is not a hardship. He .
asked if this was due to the fact that there is an existing porch which has been functioning for the
life ofthe house, Ms, Randall stated that this is correct.
Commissioner Nelson asked how far the current porch is from the property line, Ms. Randall
explained that it is seven and one-half feet. Commissioner Nelson pointed out that the proposed
porch could then extend one-half foot closer to the property line. Ms. Randall indicated this
would be correct.
Commissioner Rye asked if the vacant property to the southwest is buildable. Ms. Randall stated
that it appears to be.
Chair Erickson expressed his concern that the contours of the vacant lot would require a home to
be built to the north end of the lot, close to the applicant's house, He also pointed out, according
to the topography, the adjacent property is 10 to 15 feet below the finished floor level of the
porch.
Commissioner Baker noted, even if the porch were to exceed the three foot encroachment, it
becomes more of a problem when it exceeds the absolute five foot setback. He asked Staff, if the
variance were granted, could a requirement be added that the porch remains open and never
enclosed. Mr, Ringwald stated that this could be added as a condition. He pointed out that plans
are provided to ensure the structure being proposed is what ends up being constructed. .
The applicant, Ms. Roberta Thompson, 3413 Snelling Avenue North, stated that the current
porch is in need of repair or replacement, The porch has sufficed thus far; however, it is falling
. ARDEN HILLS PLANNING COMMISSION - DECEMBER 2, 1998 DRAFT
3
,
. away from the home. She also noted, the full intent of the porch is to leave it open. There had
never been a plan to enclose it.
Ms. Thompson explained, with regard to the location of the pilings, they had looked into other
options and were. concerned about removing and replacing the footings. She indicated that the
ground under the porch supports the house at this time, The home was not built correctly and
should have had better footings. She referred to the south side diagram and noted it shows the
footings for the house are above grade on the south property. Ms. Thompson explained that they
felt if they could use the pilings they would not disturb the ground at that level on the south side
of the home. She noted the suggestion to move the pilings in will not work, as the pilings cannot
be that close to the foundation.
RoseMary McMonigal, McMonigal Architects, explained that the pilings shown in the diagram
are as close to the existing foundation as they could be, In order to remove the current stoop, it
would be necessary to excavate past the south property line to get beyond the frost line. This
would also require the removal of both retaining walls and would result in a grade lower than the
house. Additionally, this excavation would require the removal of some trees both on the
applicant's property and the adjacent property.
Chair Erickson asked if the plan is to keep the current stoop. Ms. McMonigal explained that this
is correct.
. Ms. Thompson stated that, regarding the property to the southwest, the land is fairly flat.
Mr, Mark Thompson, noted that another consideration for excavation is the fact that this would
require the removal of earth which supports the wall, This would risk damage to the existing
structure, as the basement wall is the major support structure to the home. Mr. Thompson
indicated the proposed pilings would have the least impact on the home and the properties.
Chair Erickson asked if changing the location of the pilings, as suggested by Staff, would bring
the porch within the encroachment requirement. Ms, Randall indicated the variance would still
be required, however, it would be less significant. She also noted the cantilevering adds an
additional two feet to the width.
Ms. McMonigal stated that there were two purposes for the cantilevering. One was to provide a
shadow line past the remaining stoop, the other was to add more space at the entry way, She also
noted the current porch does not have a railing, The addition of the new railing would require an
extra four to six-inches of space,
Chair Erickson commented that he appreciates the structural challenges and the solutions
proposed. He pointed out the Planning Commission must judge a variance request based on its
merits, not economic issues, Ms. Thompson explained that the issue is not economic, it is more
environmental and structural.
. Ms, Carolyn Moho, 3459 Siems Court, owner ofthe adjoining vacant land, expressed her
concem that her vacant lot slopes in such a way that it would require a home be built close to the
applicant's home and bring the living spaces too close together. She indicated she had spent a
--------
.
ARDEN HILLS PLANNING COMMISSION - DECEMBER 2, 1998 DRAFT 4
,
considerable amount of time and money having utilities brought to the property and she would .
not want to see the value of her property affected by this addition,
Commissioner Nelson asked Ms. Moho is she plans to build on the property. Ms. Moho
explained that she would either build on the lot or sell it.
Ms. McMonigal pointed that out the setback request is regarding only the one corner which is
closest to the property line. She explained that the other corner would be five and one-half feet
from the property line because the lot is angled and it would not make sense to angle the porch to
be parallel with the property line,
Chair Erickson referred to the encroachment exception portion of the Staff report and requested
further explanation of its meaning to this Planning Case. Ms, Randall explained that the reason
the requirement is worded the way it is, is due to the fact that there are different setback
requirements for different zoning districts. This particular district has a ten foot setback
requirement which allows up to a three foot encroachment into the setback. The five foot
minimum does not pertain to this variance due to the seven foot requirement.
Mr. Ringwald stated that there is a need to maintain the separation between the properties for fire
protection and the ability to get around the house. Additionally, the five foot area is normally the
location for the utility easement along platted lots, The purpose of this is to maintain the corridor
along the property lines which is the reason behind the five foot minimum setback requirement.
Chair Erickson asked if the corner of the porch were to be pushed back six inches, would it meet .
the intent of the ordinance. Mr. Ringwald stated that it would maintain the five foot setback
requirement. Ms. Randall agreed and pointed out, however, that it would not have less than the
three foot encroachment requirement.
Commissioner Sand asked what the current setback requirement is, Ms. Randall explained that
the current requirement is ten feet. Commissioner Sand asked how far the current porch extends
into the setback. Ms. Randall explained that the current porch encroaches the setback by two and
one-half feet.
Commissioner Sand concluded that, according to the Zoning Code, the porch cannot be closer
than five feet to the side property line. Therefore, since the proposed porch would be four and
one-half feet from the property line, it would only have to be moved back six inches to be
eligible for the variance.
Mr. Ringwald explained that the Code requirement is two-fold. The overhang can only go three
feet into the setback. Therefore, if the setback is ten feet, the overhang cannot be closer than
seven feet from the property line. Anything more than this requires a variance. If there is a five
foot encroachment, and the maximum the overhang can go into the property is seven-feet, there
would be a variance of two-feet. The Code is essentially saying the setback should not be less
than five-feet in order to keep the corridor open.
Commissioner Sand suggested the issue could be resolved by removing some of the architectural .
detail. He noted the railing appears more decorative than functional and the overhang may not
need to extend out so far. He suggested the southern end of the porch could be reduced in its
southward direction. This would require the elimination of some detail, however, the porch
would still be functional,
. ARDEN HILLS PLANNING COMMISSION - DECEMBER 2, 1998 DRAFT
5
.
. Ms. McMonigal explained that the railing is required by Code.
Commissioner Sand pointed out the railing would not have to extend out as far as proposed it
could run parallel with the posts.
Ms, McMonigal reiterated the purposes for the cantilevering and noted the porch is a small
element to the house given the length of the home, She asked the Commission, if the porch were
brought back by six inches, would this be an option that would be considered. Chair Erickson
stated, if this would bring the variance closer to meeting the intent of the ordinance, he may be
willing to consider it as an option.
Chair Erickson asked if, according to the south elevation, the grade under the porch is dropping.
Ms, McMonigal explained that the grade at the house is not changing. The top of the stoop is
being dropped by six-inches and one step on either side is being eliminated to maintain the grade
of the home.
Chair Erickson asked if three risers are being added. Ms, McMonigal stated that this is correct.
She noted the current steps are larger than allowed and will be changed to a seven to seven and
one-half inch rise, The current risers vary from eight to ten inches, Chair Erickson asked if there
would be a step up at the door. Ms. McMonigal stated that there would be one.
Commissioner Sand asked if the Commission could suggest changes to the variance request or
. would the case have to be brought back with new plans. Mr. Ringwald stated that in this case, if
the applicant is willing to cut six-inches off the width ofthe porch, this would be a minor change
and could be added as a condition. Modifications would then be made to the proposal and
presented to the City Council for their consideration,
Ms. McMonigal suggested that currently there is approximately two-feet from the piling to the
outside edge, and this could be cut back to I8-inches. Commissioner Sand asked the applicants
if this was something they would be willing to consider as a condition if the variance were
granted. Mr. and Mrs. Thompson stated that they would.
Commissioner Nelson asked if the cantilevering would be removed. Ms. McMonigal indicated,
if possible, she would prefer to keep the cantilever and cut it back six inches.
Commissioner Baker requested confirmation that the proposed porch would then be nine and
one-halffeet by 12 feet. Ms. McMonigal stated that this is correct.
Commissioner Sand referred to the recommendation portion of the Staff memo and noted it
refers to a variance for an attached garage and asked if this was a typing error. Ms. Randall
indicated it was a typing error,
Commissioner Sand moved, seconded by Commissioner Ga1atowitsch to recommend
approval of Planning Case #98-29, Mark and Roberta Thompson, 3413 Snelling Avenue
. North, Side Yard Setback Variance (5 feet in lieu of the proposed 4 feet 6 inches, when
10 feet is required) for a porch which is to be left open and never enclosed.
.
ARDEN HILLS PLANNING COMMISSION - DECEMBER 2, 1998 DRAFT 6
.
Commissioner Sand stated that the motion is based on the fact that several conditions of the .
Minnesota Statute regarding approval of variances are met, There is an undue hardship created
by the existing property condition, not the landowner, and the variance will not alter the essential
character of the locality, He also stated that the variance meets the City Ordinance requirement,
which states this may qualify as a special case, which arises because of the configuration ofa
particular parcel. He believes the strange configuration of the parcel, due to the topography,
creates a hardship which justifies granting the variance as modified,
Commissioner Nelson expressed his agreement with the hardship and noted, since the structure is
open and will remain open, he would vote in favor of the motion.
The motion carried unanimously (6-0).
This Planning Case will be reviewed at the Monday, December 14,1998 City Council meeting.
PLANNING CASE #98-32 - CARDIAC PACEMAKERS. INC. - 4100 HAMLINE
A VENUE- SITE PLAN - PUBLIC HEARING
Chair Erickson confirmed the Planning Case was announced in the November 18, 1998
publication of the Bulletin. The public hearing was opened at 8:15 p,m.
Mr. Ringwald explained that the petitioner, Cardiac Pacemakers Inc., is requesting approval of a .
site plan to allow for a minor expansion of 17,520 square feet to Building B at their campus.
which is located at 4100 Hamline A venue. The expansion would not be seen by adjoining
parcels or the public right-of-way. The building addition meets all the required setbacks and the
exterior would match the existing exterior of Building B. The site currently has 1,265 parking
spaces which is 109 parking spaces more than what is required to accommodate the proposed
expansion to Building B. The building meets the height, floor area ratio, and lot coverage
requirements and Staff considers this a minor addition to the campus and should not have an
impact on the City or the adjacent properties.
Mr, Ringwald advised that Staff is recommending approval of Planning Case #98-32, Site Plan,
subject to the provision of sediment and erosion control measures adjacent to the affected area
for development. If the Planning Commission makes a recommendation on this Planning Case,
it would be heard at the Monday, December 14, 1998, regular meeting of the City Council.
Mr, Gerald Matheson, 1356 W. Floral Drive, stated that he has lived at this address since the
Cardiac Pacemaker's building was constructed and indicated he did not like the idea of the
building going in due to the extra traffic, Additionally, during the winter, the snow plows work
all night to clear the parking lot which creates noise.
Mr. Matheson indicated that his primary issue at this time is with the parking on Floral Drive.
He indicated when Cardiac Pacemakers (Guidant) has large gatherings, tents are put up in the
parking lot and people park on Floral Drive so they won't have to walk from the rear parking .
area. Some of the vehicles park in front of the mailboxes and, when this occurs, the mail carrier
will not deliver the mail.
DRAFT
ARDEN HILLS PLANNING COMMISSION - DECEMBER 2, 1998 7
.
Mr. Matheson indicated he had spoken with the Police Department and Guidant and had been
. assured by Guidant that this parking situation would be alleviated. However, it still occasionally
occurs.
Mr. Matheson expressed his concern of how more buildings can be added to the parking lot
which would reduce the number of parking spaces. Mr. Ringwald explained that the proposed
addition would not reduce the number of parking spaces. He noted Floral Drive is not marked
for no-parking and the City has the option to post the road for no-parking, however, this would
apply to all people, The residents along the street would no longer be able to park on the street
either. Mr. Ringwald pointed out that Floral Drive is a public street and he believes it is not
illegal to park in front of mail boxes.
Mr. Ringwald suggested the property owner request the Public Works and Safety Committee to
evaluate whether Floral Drive should be posted for no-parking.
Commissioner Rye suggested temporary no-parking signage could be used during events. He
asked if this could be made a condition for when the events are held. Mr. Matheson indicated he
contacted City Hall and was informed when the company holds events which involve tents they
may be required to obtain a permit depending on the nature of the event.
Commissioner Galatowitsch asked how often the events occur, Mr. Matheson stated that they
occur several times through out the summer. He noted he does not have an issue with the
. parking on the street, just the parking in front of the mailboxes.
Commissioner Galatowitsch asked if this issue affects the other roads in the area. Mr' Matheson
indicated it does not, Floral Drive is used because it is closer to where the events take place.
Mr. Ringwald stated that it would not be an unusual situation for the Public Works and Safety
Committee to consider the installation of temporary or permanent no-parking signs.
Commissioner Sand stated that Mr' Matheson's concerns are well taken, however, the Planning
Commission is not the correct committee to address the issue. He also noted the current proposal
does not relate to this issue.
Commissioner Sand noted this may be an internal issue with Guidant and suggested they
consider moving the parties to the back parking lot as a matter of public relations with the
neighbors. Mr. Dave Reimer, Guidant, stated that, during the last week of July, the company
holds an event called Quality Week. A tent is used and panels of approximately six patients are
brought in and the employees are told about their implants.
Commissioner Galatowitsch suggested the literature used to advertise the events could include
information that parking is not allowed on the street during the event.
Chair Erickson closed the public hearing at 8:28 p.m" as no one else wished to address the
. Planning Conunission. .
DRAFT
ARDEN HILLS PLANNING COMMISSION - DECEMBER 2, 1998 8
.
Chair Erickson stated that he agrees that the proposal is a small, straight forward addition to the .
building. Once the construction is completed the addition will not be visible from the
surrounding streets and it meets all zoning issues.
Commissioner Sand asked if there is a phased building plan for future additions. Mr. Ringwald
indicated that Staffhas a master plan with the applicant and the applicant has discussed future
expansions with Staff, The master plan replicates the curreot buildings and calls for a future
parking ramp. The applicant also owns an additional property south of the Control Data
property.
Commissioner Nelson asked ifthe applicant owns the property to the north. Mr. Ringwald stated
that they do own one parcel of the area and there is a strip of park property to the northwest.
Commissioner Sand asked how many people are employed at the facility. Mr, Reimer stated that
there are approximately 2,000 employees.
Commissioner Nelson asked if the property is in the name of Guidant or Cardiac Pacemakers.
Mr. Reimer explained that there is a legal eotity called Cardiac Pacemakers, Inc. and Guidant is
the parent company. The property remains legally in the name Cardiac Pacemakers, Inc.
Commissioner Rye moved, seconded by Commissioner Sand to recommend approval of
Planning Case #98-32, Cardiac Pacemakers, Inc., 4100 Hamline A veoue, Site Plan, .
subject to the provision ofsedimeot and erosion control measures adjaceot to the affected
area for development. The motion carried unanimously (6-0).
This Planning Case will be reviewed at the Monday, December 14, 1998 City Council meeting,
PLANNING CASE #98-31 - CITY OF ARDEN IDLLS - ZONING CODE AMENDMENT
Chair Erickson confirmed the Planning Case was announced in the November 18, 1998 .
publication of the Bulletin. The public hearing was opened at 8:32 p,m.
Mr. Ringwald explained that the City of Arden Hills requests approval of an ameodment to the
Zoning Ordinance. The amendmeot would clarifY that substandard sized lots which existed prior
to the adoption of the Gateway Business District (GBD) or lots which are made substandard by a
govemmeotal taking are exempt from the minimum size requiremeot of that district.
The Gateway Business District requires that single parcels have at least teo acres to be
considered developable. There exists several parcels which existed prior to the developmeot of
this district that have less than the required ten acres, The proposed Code change would allow
these properties to be considered developable, The Code change would also allow parcels that
were reduced below the minimum size as a result of a governmeotal taking to be considered
developable, The Code change would not allow a parcel to be subdivided below the minimum
size requiremeot and be considered developable, .
Mr. Ringwald advised that Staff is recommending approval of Planning Case #98-31, Zoning
Code ameodmeot. If the Planning Commission makes a recommendation on this Planning Case,
it would be heard at the Monday, December 14, 1998, regular meeting of the City Council.
ARDEN HILLS PLANNING COMMISSION - DECEMBER 2, 1998 DRAFT 9
.
. Commissioner Galatowitsch asked if this Code amendment is essentially a grandfathering. Mr.
Ringwald explained, rather than a grandfathering, it is recognizing the existing ownership and
makes a special exception.
Chair Erickson closed the public hearing at 8:36 p.m., as no one wished to address the Planning
Commission.
Commissioner Sand asked if there is any likelihood, due to MNDOT's plan to construct a new
bridge and interchange on Highway 96, that a condenmation could occur by an agency other than
Arden Hills and would not fall under this exception. Mr, Ringwald indicated the statement could
be changed from specifYing the City of Arden Hills to any governmental unit such as MNDOT or
Ramsey County.
Commissioner Sand expressed his concern that MNDOT could condenm a portion of a parcel
and the exception would not apply because the condenmation was not by the City of Arden Hills.
Mr, Ringwald indicated an actual example ofthis could be the Vaughn property where the Fish
and Wildlife Department might purchase a portion of this land and this code change would not
apply.
Commissioner Baker suggested Staff should be careful using the terminology condenmation as it
may force property owners to forego acquisition and go to condenmation in order to maintain
. their rights. He suggested adding language referring to acquisition by a governmental entity for
public purpose. Mr. Ringwald concurred with this suggestion.
Chair Erickson asked for the sizes of the parcels which fall under this exception, Mr. Ringwald
explained that there are 6,7 acres for the Indykiewicz property; 4 acres for the Nott property; 5
acres for the Grainger property; 7.7 acres for the Scholls property; 5.87 acres for the Round Lake
Business Center, and 8.5 acres for the ATS property.
Chair Erickson asked if the wording is sufficient to not allow existing properties to be
subdivided. Mr. Ringwald explained that the City Attorney has assured the City that this
amendment will not allow a property owner, after the date of the ordinance, to subdivide their
property such that it would be less than ten acres, unless it was done by acquisition by a a
governmental agency for public purpose,
Commissioner Nelson noted that this is not spelled out in the proposed modification. Mr.
Ringwald explained that by default a property owner would have to have 10 acres, unless the
property existed before the ordinance, or a governmental entity purchases a portion of the
property.
Commissioner Baker asked if any of the lots listed which are under 10 acres will not be
exempted because they were under common ownership in April of 1993, Mr. Ringwald stated
that all of the affected properties were in existence prior to April of 1993.
. Commissioner Nelson referred to subparagraph 5 (a) and wondered if a property owner could
read into this and determine, since they owned less than ten acres before the date, they can do
ARDEN HILLS PLANNING COMMISSION - DECEMBER 2, 1998 DRAFT 10
.
whatever they want. Mr. Ringwald explained that this statement only exempts property owners .
from sub-points one, two aod three of the Zoning Ordinance.
Commissioner Sand asked if Staff is willing the accept the suggestion to reword subparagraph 5
(b) to read, "Are substandard in size as a result of the acquisition or condemnation by a
governmental entity for public purpose..." Mr. Ringwald stated that this section will be reworded
as suggested. Cornmissioner Saod suggested the sentence should be finished with "aod remain in
separate ownership from adjacent lots on the date of such condemnation or acquisition." Mr,
Ringwald concurred.
Commissioner Sand moved, seconded by Commissioner Baker to recommend approval
of Planning Case #98-31, City of Arden Hills, Zoning Code amendment based on the
modified laoguage to Section V, K, 5, a, (5), (b) to read "Are substandard in size as a
result of the acquisition or condenmation by a governmental entity for public purpose and
remain in separate ownership from adjacent lots from the date of such acquisition or
condenmation." The motion carried unanimously (6-0).
This Planning Case will be reviewed at the Monday, December 14, 1998 City Council meeting.
COUNCIL REPORT
Councilmember Malone stated that the old City Hall is scheduled for demolition in
approximately one and one-half weeks, .
Councilmember Malone stated that the City Council approved the updated Comprehensive Plan.
He noted the chaoges and suggestions by the Planning Commission were incorporated into the
Plao. The City Council also agreed the TCAAP area should have a new name.
Councilmember Malone stated that the City is once again participating in the Livable
Communities Program, He explained that participation is maodated by the Metropolitao Council
aod is ao attempt to set goals for housing pricing and availability.
Councilmember Malone indicated that the Council is working on including the I-35W bridge
reconstruction into Mn Dot's Transportation Improvement Program (TIP).
Councilmember Malone stated that the City is still working on the improvement plans for West
Round Lake Road. He explained that the City Engineer, BRW, presented a $1.9 million dollar
plao to build the road with a median aod a $1.5 million dollar plan to build the road with two
lanes with a turn laoe in the middle. Councilmember Malone indicated that this is more money
thao the City has available for this project and, at the last City Council meeting, the Council had
requested Staff to do more research aod develop other alternatives which visually eohance West
Round Lake Road while remaining within the budget.
Councilmember Malone stated that the City plans to rebuild the lift station at Lake Johanna. He .
indicated that the City plans to rebuild one lift station per year to bring the purnp equipment to
above ground to eliminate the current confined space entry situation.
ARDEN HILLS PLANNING COMMISSION - DECEMBER 2,1998 DRAFT 11
, Councilmember Malone stated that the City of Arden Hills as well as cities of North Oaks and
Shoreview had free standing contracts for fire protection with the Lake Johanna Fire Department.
. Up until 10 years ago the three cities had a Joint Powers Agreement. The Joint Powers
Agreement fell apart because each of the cities had different ideas of what is adequate fire
protection. The result of this is that the Fire Department now has three different contracts for the
three cities,
Councilmember Malone explained that the Fire Department has essentially gone unmanaged for
the past ten years. Approximately one year ago a Task Force was developed in Arden Hills
which resulted in the return of the Joint Powers Agreement. The Board would be staffed by two
representatives from each of the City Councils and two members from the Fire Department and
will take on an advisory role.
Councilmember Malone stated that the City of Arden Hills authorized a new contract with the
Fire Department which in theory is a 20-year contract. The contract allows for five-year
incremental reviews and cities and the Fire Department have the ability to consider termination
of the agreement by adoption of a resolution and a one-year notice.
COMMISSION COMMENTS
Commissioner Nelson stated that he had read in the newspaper that the Planning Case for the
West Round Lake Road improvement project was passed with a vote of3-2 and asked who were
the declining votes, Councilmember Malone explained that Mayor Probst and Councilmember
. Keim voted against the motion to elect the non-median altemative.
Commissioner Galatowitsch asked if the West Round Lake Road improvement project will take
into consideration the lack of lighting along the road, Councilmember Malone indicated that
street lighting is included in the plan,
Commissioner Sand asked if there has been any discussion of installing signs directing people to
the current City Hall location. Councilmember Malone explained that this had been discussed,
however, a decision has not been made.
Commissioner Baker stated that he had read in the newspaper that the road improvement project
is to be funded through the General Fund and asked why it will not be partially funded through
the TIF program. Councilmember Malone explained that there is not enough money in the TIF
fund. Mr, Ringwald explained that the intersection project is being funded by TIF. The
reconstruction of the road from the Nott building to the south will not be covered by TIF because
it is not considered a necessary improvement for the development of the site.
Commissioner Sand referred to Councilmember Malone's statement that the City is attempting to
get the I-35W bridge into the TIP program. He asked if the City has taken a position with regard
to the design of the bridge and its effect on the path which runs through Ramsey County. He
noted that there had been a safety issue with the trail crossing the bridge. Mr, Ringwald
indicated that the City Council may have taken a position of opposition, however, it has not yet
. funneled up to the TIP.
Commissioner Sand asked if, by including the project in TIP, does it mean the City is agreeing to
the design of the bridge, Councilmember Malone stated that it does not.
.
ARDEN IDLLS PLANNING COMMISSION - DECEMBER 2, 1998 DRAFT 12
,
Chair Erickson requested an update regarding the new City Hall. Councilmember Malone .
indicated there had been no new progress. Commissioner Rye asked if the design of the new
City Hall had been approved. Mr. Ringwald indicated that it had been.
Commissioner Sand expressed his appreciation for the information regarding the Cellular Phone
towers, Councilmember Malone pointed out the information is regarding the broadcast tower for
Fox-TV, not the cellular phone company. Commissioner Sand indicated that the City must keep
on top of this situation so they don't end up with a 2,000 foot radio tower.
Councilmember Malone responded that the television station wanted to go digital which would
require a new channel. The FCC decided to provide the new channel with the conditions that it
must be in service by the year 2006 and the old spectrum must be given back. The station had
not been allowed to construct a new tower; however, this agreement with the FCC may allow the
stations to force the City into approving a new tower and this will be difficult to fight.
Commissioner Rye handed out copies of an article from the "On Wisconsin" magazine entitled
"Taming the Suburban Wasteland." He indicated that this may be applicable to residential
development of the TCAAP area,
ADJOURNMENT
Commissioner Nelson moved, seconded by Commissioner Sand to adjourn the meeting at .
9:05 p.m. The motion passed unanimously (6-0),
.
,
e CITY OF ARDEN HILLS
MEMORANDUM
DATE: December 10, 1998
TO: Mayor and City Council /P.)
FROM: Brian Fritsinger, City Administrato
SUBJECT: 1999 - 2003 Capital Improvement Plan
Backl!round
The 1999-2003 Capital Improvement Plan (CIP) details the various equipment purchases and projects
being considered over the next five (5) years. The CIP document is intended to serve as a guide and
financial planning tool for the various expenditures being considered by the City during this time period.
The City historically begins working on the CIP as part of its annual budget process. In April of each
year, City staff reviews the previous year's CIP and presents a draft proposal for Council review in May
and June. The attached CIP is, for the most part, consistent with the preliminary CIP approved this past
June. There have been some clarifications to the cost of projects, and some projects have been delayed
e further into the future.
The attached plan includes the detail to assist interested parties in understanding the rationale behind the
five year plan. The 1999 Budget has been developed including those items detailed in the five year CIP,
Recommendation
The City Council is asked to adopt Resolution #98-77, adopting the 1999-2003 Capital Improvement
Plan.
BF/sls
e
CITY OF ARDEN HILLS e
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 98-77
RESOLUTION ADOPTING
THE 1999 - 2003 CAPITAL IMPROVEMENT PLAN
WHEREAS, the Arden Hills City Council has elected to prepare an annual Capital Improvement Plan
(CIP) for the long-term financial planning efforts of the City; and
WHEREAS, the 1999 - 2003 CIP includes the various equipment and capital projects being
contemplated by the City; and
WHEREAS, the Arden Hills City Council has reviewed the proposed 1999 - 2003 CIP on several
occasions throughout 1998.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota:
that the 1999 - 2003 Capital Improvement Plan (CIP) be adopted to assist with the future financial and
capital planning efforts of the City.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS TmS e
14TH DAY OF DECEMBER, 1998.
DENNIS PROBST, MAYOR
ATTEST:
BRIAN FRITS INGER, CITY ADMINISTRATOR
e
. .
u. ----..-.. --~_..-.-.--
- '.__________..._____ 0...-_.---..--.....- ----.--....--- -....---.--,--."..-.--
---------~_._._.-_...__._._--.-~- ---- - -----...--------
CITY OF ARDEN HILLS
.
1999 - 2003
CAPITAL IMPROVEMENT PROGRAM
e
. .
CITY OF ARDEN HILLS ----.-
....---------- ---------
-,-, ~ -
1999 - 2003 CAPITAL IMPROVEMENT PLAN
- --The 1999 - 2003 Capital Improvement-Plan(CIP) details the 'various equipment purchases and
capital projects being considered by the City of Arden Hills over the next five (5) years. The CIP
document is intended to serve as a guide and financial planning tool for the various expenditures
being contemplated by each of the various City departments.
The CIP allows for multi-year systematic scheduling of physical improvements based on (1)
public demand for the improvements; (2) the City's ability to pay for the improvements; and (3)
priorities for their completion in relation to other community needs. Thus, the annual budget
year is linked to the CIP which, in turn, is linked to long-range planning. It is a continuous
process, just as is the operating budget, but the horizon extends beyond a single year.
The five year CIP is developed as part of the City's annual budget process. This process
typically begins in April with preliminary approval in June, and final approval in December.
Annual review of the capital plan is necessary in light of changes to the plan, forecasts, and other
conditions that could alter the scheduled improvements, These changes are then reflected in the
new succeeding year's capital budget.
The CIP is not intended to serve as a document that is inflexible, In fact, the document is .
purposely set up to be flexible and used to provide descriptions of projects and their justification
for completion. Most equipment and vehicle is scheduled for replacement on a regular basis
(i,e., vehicles every seven years or computers every three years). However, the City is required
to evaluate the condition of the equipment before actually including the items for replacement in
the current year's budget.
Questions related to any of the items included in this plan should be directed to the appropriate
department.
.
,
; --
--- ---..- - ---
.-'----- ------ ---------......_._-,..-~--...--.--- -- ---------..-...-
..
.
ADMINISTRATION
.
.
.
.
----------- ~~
"
0 0 0 0 8 0 0 0 0 8 0 8 0 0 0 0 0 8 8 8 0 0 0 08
0 0 0 0 0 0 0 0 0 ~ 0 0 0 0 0 0 0
III 0 0 0 III 0 0 0 0 III 0 0 0 0 0 0 ... 0 0 0 0 0 0 ,
----------- ---- ,.: o' ~ ~ .~ n& ~ 0 0 N .; oti ai ,.: ~ 0 ~ I. ., I... <Ii ~ ~ iii 0 co
-~ "'- --- .~ ~ ... - C\/ ,.. .,
- III IW ,.. ., - C\/ ,..
N N .; ... N C\/
-.
1-"- - --. - .... - ----- I. .-
0 0 0 0 8 00 0 0
~ 8 0 00 0
III III 0 0 0
,.. 0 ,.: ,.. 0 iii III
. 0 0 0 00 8 88
0 0 8
0 0 0 ~ 00
III 0 III 0 0 0 0 0 0
,.: iii N N ..; 0 ., iii 0 ~
N ., ., _N ., ,...,
-
-
00 8 8 g 8 0 0 0 0
00 a. 8 0 0
0 0 0 0 0 0 0
I: iii 0 iii g g 18 ,.. ,.. iii III
N - ., ,.. ,..
.. co co co
ii:
Oi
-
'5.
.. 0 88 8 8 0 0 0 8 8
() 0 ~ 0
0 0 0 0 0 ... 0 0
tQ~= 8 0 0 8 iii ai ... g 0
0 8 - N III
III ~ ., .,
_N~ - N N
=1
:I: ~
l:enQ.
~8l1i ~ 0 0 0 88 8 0 0 8 0
~ - '" ~. 0 0 0 0 0
<-:-a o. o. q O. III 0 0 0 0 .
-..", ,.: ,.. 0 0 00 ,.. .; ... iii co
o "'Ill 0 III ., ~ ~ - - C\/ C\/
~~~ 0 C\/ C\/
N N N N C\/
() ,~
IL-
l:
0
'!
-
..
:5 ]i I:
0
E B ""
~ ..u
- 15 <(~
I: 'lil
'" ." 0",
E 0 We
.. lI.l ~ IL -
's - >
I: 3
W '"
I: -
0 I:
. :; I: '"
,9 €
~ -
'2 l!! ..
'E 10 '"
'0 :5 0
<( E 2!
Oi ~ u:
0 ]i ]i
15 {?
'" (?
rn
I I I
a.
Uill +
~o ClOO.-NNC') QO.-NN
;:0- 0)000000 010000
ON I I I I I I I I I I I I .
<(- 8o~8(!j~8 8o~8(!j
en>
en!!! COC:OOOlDCOCOCO ,...,...,...,...,...
.
.
-------------- - - --
---------------
-e- %~!!!!!!i!i!!i~!;j!!i~r}'!~!!!\!~i!1j!!1!!!!1!!~!!!:!!:I!~!!:!!II_r.tI!!l!!~l:!:!l'!!!t!!!!!:tlF!~!~j~!I!!!ITI!I'I.1
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
.~~ ~~~ 'TTTTT.' '"'' ...""u"
~~.
Administration Computer Replacement 100-99+ $47,500
.
SCHEDULED PROJECT ACTnnTY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
- General Fund $7,500 $25,000 $7,500 $7,500 Ongoing
Replace-
ment
LOCATION
City Hall
DESCRIPTION
The computer replacement program is based on a three-year program previously recommended by the
City Council. In 1999, three computers will be replaced. In 2001, the remaining computers will be
replaced, In 2002, three additional computers will replace those originally purchased in 1999. In
. 2003, the network server will be replaced,
JUSTIFICATION
Computer technology has been rapidly changing and improving. The City has elected to try to stay as
current as possible on these changes, An additional computer for the Associate Plarmer and Intern
positions have also been added for 2001.
CURRENTSTATUS~ROJECTEDSCHEDULE
An unbudgeted computer has been purchased for the new Associate Plarmer position in 1998, The
network server purchase has been pushed offunti12003.
.
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
- The GIS is not considered part of this replacement program,
.
------------------ -.
.
.
----.----------- --- - ---------------- ___n_______
- ___n______________
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
-
Administration GIS 101-01 $10,000
.
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
General Fund $10,000 Ongoing
Replace-
ment
LOCATION
Replacement of GIS Equipment.
DESCRIPTION
Pursuant to City Council direction on a three-year cycle for computers.
JUSTIFICATION
The City will be purchasing the equipment for the GIS in 1997,
CURRENTSTATUS~ROJECTEDSCHEDULE
The GIS is not part of the standard computer replacement program
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
. As the GIS system becomes a functional part of the City's operation, the City will need to evaluate the
need for a larger printer and or other hardware for other staff.
.
.--
-
11____ - - - _______ - __n________________. . ~._.._n__
e -~-
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
...n"" 'TT~'" ...n.
~. ~~ ,~- ,~
Administration Copy Machine 102-02 $25,000
Replacement
.
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
. General Fund $25,000 Ongoing
Replace-
ment
LOCATION
City HalWublic Works
DESCRIPTION
The City will need to replace its City Hall copy machine in 2002, and will again need to replace this
machine in approximately 2005/6. A copy machine was purchased for Public Works in 1998, and this
will need to be replaced sometime in the future.
. JUSTIFICATION
Life cycle of copiers is 3-4 years,
CURRENTSTATUS~ROJECTEDSCHEDULE
Dependent upon construction of City HalWublic Works facilities.
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
.
The copy machine industry is changing significantly due to technology, The City will need to
evaluate the use of a digital system tied directly to our computer system.
-
The City will be evaluating lease options for copiers which may affect the need to purchase future
equipment.
The City entered into a three-year lease agreement with Xerox, which expires on December 31,2001.
The leased equipment is a digital copier.
e
-
.
------------._------
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
-
Administration Inspector/Enforcement 103-03 $20,000
Vehicle Replacement
.
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
General Fund $20,000 On-going
replace-
ment
LOCATION
City Hall
DESCRIPTION
The replacement of the inspection/enforcement vehicle with either another truck or car.
JUSTIFICATION
The City needs to perform code enforcement, building inspections and general duties that require the
use of a vehicle.
CURRENTSTATUS~ROJECTEDSCHEDULE
The vehicle had previously been funded through Public Works and used as a Public Works
Superintendent vehicle,
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
None,
.
--_.-- --
.~
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
_.~.-
u."rAA~1TU.." ~ ~~~. ..~ ~ ,~ " ~'a' ~-~ ~n.n.
Administration City Hall 200-99+ $2,500,000
.
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
. Capital Projects Funds $2,000,000 $500,000
LOCATION
Arsenal
DESCRIPTION
The capital improvements proposed include the construction of City Hall, site improvements,
furniture and equipment.
JUSTIFICATION
. The project is necessary to handle the increased service level being provided by the City and
additional community space for meetings,
CURRENTSTATUS~ROJECTEDSCHEDULE
The architect was hired in May, 1997, Plans and designs were approved by the Planning Commission
and City Council in 1998, Subject to delays in land acquisition efforts and lease negotiations, the City
expects to begin construction in 1999, with completion in early 2000.
. RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
The City will be analyzing the site location relationship to the need for a new maintenance facility.
-
.
.
--- -- ----------- ----- ---------------------- --
--------
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
-
Administration Maintenance Facility 201-99+ $2,200,000
Plarming
.
SCHEDULED PROJECT ACTDnTY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Capital Projects $50,000 $1,500,000 $650,000
Funds, Possible Debt
Levy, Possible Lease
LOCATION
Arsenal or Current Site
DESCRIPTION
The capital improvements include the construction of a new facility, site improvements, furniture and
equipment, The 1999 expenditure relates to the initial planning efforts of a joint facility.
JUSTIFICATION
The City first identified the need for a new facility in the early 1990's,
CURRENTSTATUS~ROJECTEDSCHEDULE
Initial conversations on a joint facility are expected to be held in 1998/99,
.
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
.
The City will need to evaluate the relationship to the proposed City Hall.
.
.
- -. ---,,--
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
Administration Highway 96/Lexington 202-99 $30,000
Avenue Monument
. Sign
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Non-assessable $30,000
Improvement Fund
#409
LOCATION
The southeast corner of Highway 96 and Lexington Avenue.
DESCRIPTION
The City has discussed the construction of an entrance sign to the community at the proposed
location.
.
JUSTIFICATION
The project was identified by the Arden Hills Highway 96 Task Force and recommended to the City
Council.
CURRENTSTATUS~ROJECTEDSCHEDULE
The project is pending, based on the delays in the reconstruction of Highway 96, The County has
completed all improvements to this intersection, so construction can take place in 1999.
-
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
There is a second monument sign proposed in 1999 for the Highway 96/Round Lake Road area.
.
- - ----------- _____..__________n_ ____ ________
.
.
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
EDA West Round Lake 700-99 $2,226,000
. Road Intersection
Improvement
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Tax Increment $2,226,000
Financing
LOCATION
West Round Lake Road/Highway 96 Intersection
DESCRIPTION
The City needs to realign the Highway 96/West Round Lake Road intersection as a result of the
improvements to Highway 96 and the bridge. The road will be moved as far east as possible to align
with a new entrance into Arden Manor Mobile Home Park, This includes watermain, sanitary sewer,
storm sewer, intersection widening and signalization and acquisition of the property. The estimated
cost is $1,500,000 for land acquisition and $726,000 for the improvements,
JUSTIFICATION
The project is important as part of the redevelopment occurring in the Gateway Business District; and
traffic studies have identified the need for the improvements detailed above.
CURRENTSTATUS~ROJECTEDSCHEDULE
The City/EDA is currently negotiating the acquisition of property from the Indykiewicz family, and
. the project is pending completion of the sale,
Project is expected to begin in winter, 1999.
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
The project is related to the Highway 96 project being considered by Ramsey County and the
reconstruction of West Round Lake Road,
.
.
------- --- ------ ---- - --- ___m_____________._~_____
--
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
...",n. ~ ~T ~~n. ~n'~ .,~. ~
.~
EDA Highway 96/I-35W 701-00 $350,000
Bridge Replacement
-
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
- Tax Increment $350,000
Financing
LOCATION
Highway 96/I-35W
DESCRIPTION
As part of the Highway 96 reconstruction project, Ramsey County is proposing to rebuild the
Highway 96/I-35W bridge, As a result, the City may incur costs related to this replacement.
. JUSTIFICATION
The improvement of the bridge is necessary as part of increased traffic levels being experienced on
Highway 96. The project also will benefit future development in TCAAP and the Gateway Business
District.
CURRENTSTATUS~ROJECTEDSCHEDULE
Project is pending, based on the delays in the reconstruction of Highway 96, but is expected in 2000
or 2001.
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
Ramsey County Highway 96 improvements and the realigrnnent of West Round Lake Road.
The City entered into a three-year lease agreement with Xerox that expires on December 31, 2001.
The leased equipment is a digital copier,
.
------- ----------
.
~ .-.
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
EDA Gateway Land 702-0 I $75,000
Acquisition
.
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Tax Increment $75,000
Financing
LOCATION
Round Lake Road area (Gateway Business District)
DESCRIPTION
This acquisition includes the Minnesota Commercial Railroad R-O- W property or other property
acquisition necessary to continue the development of the GBD,
JUSTIFICATION
The acquisition of the project areas would assist with redevelopment of the area for a potential office
development.
CURRENTSTATUS~ROJECTEDSCHEDULE
The City expects negotiations to continue with developers in 1999 on the project,
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
-
This project is also related to potential inclusion of the ATS, Naegele/Morris, and Vaughan Tower
property. The City may not need to incur costs should the redevelopment occur through the use of
private development dollars, The City Council has previously given direction that the remainder of
the development in the Gateway Business District will be based on "pay-as-you-go" tax increment
financing. As a result, the City will not incur large up-front costs for land acquisition.
I
!!I;'iB!i!!!!!,;;'!!J!!!!;!;\[!!!![![!'!!;!~i!:[!~!!!\!!;;[!i!:!~:!!:::::I:;;',~1,::';!t:;::;::;:;'2'::t:!!~;'::;,!!~!~!!1~!;'!!!~;!~!!~t!!~t~~~!f!:_ --
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
--- .m.~
~ ,. . d. I ,~~n
EDA Gateway Blvd, Bike 703-02 $75,000
Trail
.
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
. Tax Increment $75,000
Financing
LOCATION
Round Lake Road area (Gateway Business District).
DESCRIPTION
This project would include the construction of a pedestrianlbike trail along the West side of Round
Lake, Specifically, it would complete the loop from the existing trail, constructed as part of the Welsh
development project, north to Highway 96, directly behind the existing businesses, It would or may
include the negotiations of the necessary land or easements.
.
JUSTIFICATION
The trail would connect to the new Highway 96 trail to be constructed by Ramsey County, It provides
a trail and walking path, which both residents and business owners may use.
CURRENTSTATUS~ROJECTEDSCHEDULE
The City has not yet begun discussions on land acquisition, but still believes the project to be
appropriate for 1999. However, as a result of the financing source, it is unlikely that it can be funded
- until further development in the GBD takes place. As a result, it is programmed for the year 2002,
unless other funding becomes available earlier than expected.
-
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
Highway 96 Improvement Project and Comprehensive Plan both identify this project.
.
- -------- ----- --- ----
.
--
- ------
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
EDA Highway 96lRound 704-02 $30,000
Lake Road Monument
. Sign
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Tax Increment $30,000
Financing
LOCATION
The south side of Highway 96 near Round Lake Road.
DESCRIPTION
The City has discussed the construction of an entrance sign to the community at the proposed
location.
JUSTIFICATION
The project was identified by the Arden Hills Highway 96 Task Force and recommended to the City
Council.
CURRENTSTATUS~ROJECTEDSCHEDULE
The project is pending, based on the delays in the reconstruction of Highway 96 and the availability of
TIF to fund the project.
-
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
There is a second monument sign proposed in 1999 for the Highway 96lRound Lake Road area,
.
l
~111111!111!I!w;!i:ll,~il11111111'llllllw.lil~I!'lllljtlljll'jl."~I'~'iijltj!l~j!,l1tlj:l!1if.tj!tj~j~'-J,lfji~~,tJ$."~~1
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
~~~ '.....T TTTT '" DO"'" "'TTm ''''' >...
Fire Department Station # 1 - Floor 800-99 $14,000
Replacement
.
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
General Tax Levy $14,000
LOCATION
Station # 1
DESCRIPTION
The basement floor will be replaced.
JUSTIFICATION
e The floor is in need of repair
CURRENTSTATUS~ROJECTEDSCHEDULE
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
-
- None-
-
.
.
I
-~----- ---....------ ~-_.._~---------
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
-
Fire Department Resurface Bay Floor 801-00 $16,000
.
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
General Tax Levy $16,000 Ongoing
Replace-
ment
LOCATION
Station # 1
DESCRIPTION
The bay floors in the vehicle area will be resurfaced.
JUSTIFICATION
The bay floors are in need of repair.
CURRENTSTATUS~ROJECTEDSCHEDULE
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
- None-
.
\
------------ ----- ------- __~~ .-.". _. - - - __ _n__________ - ________n_.__.______________ -- -..
;~En~:1~;llii~;~~[f:;llillit11~;gli~t~~j~1~tliliffii~trlli~~I[1lf.~~t~rlt[@l[1~i~lillili~liii_[~IJ~~~~\~lm~1ji11~ffi~~~~~~ilimmili*~ti:+~~ml-tWllif1Wi~I~ir*q
..,.,.." "," . .........,...,.,...,.,.<.>:,.:..<">,,:"'.:.,':,:;.,:;;::,,;w.w......,..:,..: '.' . ..... ",:,:,:,:,~,,::,-:-:,,"""
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
~...~ .~T~'" ~... T~'~
~.~. ~-.~m' ~~u~
Fire Department Fire Marshal Vehicle 802-00 $8,400
.
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
General Tax Levy $8,400 Ongoing
Replace-
ment
LOCATION
Varies
DESCRIPTION
This would cover 25% of the cost toward the replacement of the Fire Marshal vehicle.
. JUSTIFICATION
The vehicles are on a regular replacement cycle,
CURRENTSTATUS~ROJECTEDSCHEDULE
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
The Cities of North Oaks and Shoreview will pay the remaining 75%.
.
I
--"--- _u__ ----"------ ---- -- ----------
----~-.
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
-
Fire Department Parking Lot Sealcoat 803-01 $7,000
.
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
General Tax Levy $7,000
LOCATION
Station # I
DESCRIPTION
The parking lot will be sealcoated.
JUSTIFICATION
The seal coating will allow for a longer useful life of the lot.
CURRENTSTATUS~ROJECTEDSCHEDULE
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
.
- None -
-
.
,
- ..._-----. ___n______
~-----
---. -
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
.. III"'''' " ' A'A' .,,- '-""H
Fire Department Back Up Generator 804-02 $13,000
.
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
. General Tax Levy $13,000
LOCATION
Station #1
DESCRIPTION
A back up generator will be purchased for Station # I,
JUSTIFICATION
. The generator will assist in case of an emergency when power is not available,
CURRENTSTATUS~ROJECTEDSCHEDULE
. RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
- None-
.
.
I
.- -- ---- -.- ------ ----- - .-_.
-----
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
-
Fire Department Install 800 MHZ 805-02+ $40,000
System
.
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
General Tax Levy $20,000 $20,000 Unknown
LOCATION
Station # 1
DESCRIPTION
The Fire Department is anticipating the need to come into compliance with the change to the 800MHZ
system throughout the metropolitan area.
JUSTIFICATION
CURRENTSTATUS~ROJECTEDSCHEDULE
Unknown at this time, but identified in 2002,
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
. - None-
.
.
.
~
_________ ..________n________
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
II I ,I ~. I', -. ~~~
Fire Department Exterior Building 806-03 $15,000
Repairs
.
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
General Tax Levy $15,000
LOCATION
Station #1
DESCRIPTION
Station # I would receive stucco repairs and painting,
JUSTIFICATION
.
CURRENTSTATUS~ROJECTEDSCHEDULE
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
- None-
.
.
e
.
.
.
i
PARKS AND RECREATION
.
.
t
.
.
0000000000000000 0 oooco 8 0
0000000000000080 0 08"'00 III
ONOOOOOOoooooo 0 '" o ..00 ~ '"
~~~~~oo~~d~.~~~g - .;.;g..:c .; ~
N _NN~llO_N_llONllONCI':I .. _(\I N" '" ~
'" ~ ~ .
. .
. .
. .
000 0 0
000 0
000 0
IIiN.n Sl
"'''''''
000 0 0
000 0
000 0
~';.n S;
.,"''''
--------
.
.
.
oeco 0 0 8
0000 0 0
0000 0 - - .
o~..,;o '" .; ...
llO_N.... ,.. ., '"
- -
I: 00 0 0 0
" 00 0 0 0
ii: 00 0 0 0
!i tOo '" c ~
"'., '" ...
i5.
a .
0" .
,,-" .
=l:!1I 0 0000 0
:1:00 0 00100 '"
cNG: N 00..0 ...
'" iii ui 0": S;
"I~ .. _NllON
~EJ - ~
e
o-ci;
.~.1I
0"", ,.. "'''' "'01 ",co
>-~ ~ "'''' -...
J ~~ ~l ~ ~ ~
It zz z
"
...
~ 0
a
... '"
III
l!! ...
l!! I! "" i:
" " ~ ~
'" U I! U I
l!! g =- " " .!l
~ II i:
~ i& 0
":: 0 ~ II c I ~
150- a ...
" ... '0 I: J:
C a c
6 0
I: W .. '" ..
~ S '"
I: a ..
'ii '0 z
::E
" '0
... I:
~ ~
a
...
'0 ...
~
I: a
" ...
u. ~
iii
-
" -
I: ...
r1J Jl
1 I
...~ mmmCDOO____NNNCf)llOllO 0"""''''88-'''
-0 ""0)0)""000000000000 lam"""" 00 .
~~ I I I I I I I I I 1 I I 1 1 I 1 1 1 I I I I I I
O_Neo""'IDCD....cacnO_NCI':I....LD O_NW.U)CD....
... > 0000000000______ ooooioOO
'" " IOLDLDLDIDIOIOLDLDIO IOLnLDIO 1010 CD UHD CD CD CD CD
01 ~
. li!ilfllilil!!li Iii lillllfllllllillllrljjiltlil!,jJr:fl 1;I.lillll..I!!lllt'11'"lllllfl:llrrl..~II.]ll{S'1
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Parks and Recreation #45 Replacement of 500-99 $21,000
pick up - 3/4 ton
SCHEDULED PROJECT ACTIVITY
..---
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Park Maintenance $21,000 Replace-
. General Fund ment in 7 -
8 years
LOCATION
Maintenance Building, 1440 West Highway 96
DESCRIPTION
. Ford F-250, 5.4 Liter, automatic transmission, tow hooks, step bumper, cloth seats, ball
hitch
. Includes $500 for painting tan
. . Includes tax
JUSTIFICATION
Replacement of existing 1991 pick up (8 years old) with current mileage of 60,547 miles. The 3/4 ton
would have heavier tires (8 or 10 ply), heavier suspension system and ability to haul trailers.
-
CURRENTSTATUS~ROJECTEDSCHEDULE
. The pick up is on a 7 - 8 year replacement schedule. Future replacement would be in 2007.
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
This vehicle needs to be upgraded and replaced:
1998 Cost Ouotes
Roseville Midway Ford $20,000
Superior Ford $19,619
.
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Parks and Recreation Tommy Lift 501-99 $3,200
(Attachment
for new truck)
SCHEDULED PROJECt ACllvn y
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Park Maintenance $3,200 Replace in .
General Fund 7-8 years
with
vehicle
LOCATION
Maintenance Building, 1440 West Highway 96
DESCRIPTION
Tommy Lift gate to be mounted on the back of the new #45 pick up. It is designed to lift heavy
equipment up to 1,000 pounds. The quote includes pintle hitch, receiver, and brake control.
JUSTIFICATION
To be used for lifting hockey nets, trash barrels, picnic tables, mowers, ball and burlap trees, play
structure parts, etc. This lift would help to eliminate manual lifting and hopefully, prevent back
injuries,
.
CURRENTSTATUS~ROJECTEDSCHEDULE
New equipment and for replacement every 7 - 8 years with pick up,
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
.
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Parks and Recreation Arden Oaks 502-99 $15,000
Playstructure
-
SCHEDULED PROJECT ACTIVITY
. .-. ---
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
" Park Maintenance $15,000 10 - 12
. General Fund year
replace-
ment
LOCATION
Arden Oaks Park
DESCRIPTION
Replacement of play structure equipment. The swing set should be O.K" and not need replacement in
1999.
e JUSTIFICATION
Existing is a 1985 structure. It will be 14 years old at the time ofreplacement, The structure is
beginning to splinter and equipment is in need of continued repair. Area residents have complained
about its condition,
CURRENTSTATUS~ROJECTEDSCHEDULE
-
All structures should be on a 10 - 12 year replacement schedule.
.
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
"
The current replacement program replaces structures according to age.
-
e
--------------
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Parks and Recreation Arden Manor 503-99 $23,000
Playstructure
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Park Maintenance $23,000 10- 12
General Fund year .
replace-
ment
LOCATION
Arden Manor Mobile Home Park
DESCRIPTION
Replace existing play structure.
JUSTIFICATION
The structure was installed in 1998. When the replacement structure is built, it will be constructed
near the manager's building on the area with the best soils,
CURRENTSTATUS~ROJECTEDSCHEDULE
Poor soil conditions cause the cement and the entire structure to heave, Drainage within the park is a
major problem. The owner of Arden Manor really needs to address this issue,
.
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
If the Arden Manor owner/manager improves the park drainage, the use of the entire park would
increase.
.
e :lij!r~~~ttt1i~r~illi'~'tl~III~I~tl~~t.~lrt~~4~~II~ljl)1~~f!if~illil~I't..t.~I.:liti~If,ltill~IIi~:
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Parks and Recreation #17, Ford 4 x 4 pick up 504-00 $25,000
Replacement with plow
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Park Maintenance $25,000 7 year re-
, General Fund placement
LOCATION
Maintenance Building, 1440 West Highway 96
DESCRIPTION
4 x 4 pick up with a plow.
JUSTIFICATION
. This 1993 pick up is used by the Parks Department for plowing parking lots and hauling the trailers
that hold the two mowers, Public Works also uses this vehicle to plow streets.
CURRENTSTATUS~ROJECTEDSCHEDULE
This vehicle is on a 7-year replacement schedule because of the wear and tear it takes plowing and
hauling heavy trailers. Current mileage is 36,600.
, RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
If the vehicle is in good shape, it can be delayed until a future year.
.
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Parks and Recreation Ingerson Park 505-00 $30,000
Play structure -
SCHEDULED PROJECT ACTIVITY
- -~ . --
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
-
Park Maintenance $30,000 10-12 year
General Fund replace- .
ment
LOCATION
Ingerson Park
DESCRIPTION
Replacement of existing structure,
JUSTIFICATION
The existing structure was built in 1985, It will be 15 years old in the year 2000.
CURRENTSTATUS~ROJECTEDSCHEDULE
The structure is old and beginning to splinter. It does not get as much use as many of the other parks,
but is in need of replacement, -
>
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
-
It should be replaced in the year 2000.
.
.
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Parks and Recreation Floral Park 506-01 $30,000
Play structure
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Park Maintenance $30,000 10-12 year
. General Fund replace-
ment
LOCATION
Floral Park
DESCRIPTION
Replace existing playstructure. The new structure will be larger than the existing one. We have taken
down some of the older parts of the structure.
.
JUSTIFICATION
The park gets heavy use from neighborhood and T-Ball, Little League, and trail users, The City also
has a playground program at the park. This program adds additional use on the structure.
CURRENTSTATUS~ROJECTEDSCHEDULE
Structure was built in 1987, and will be 13 years old in the year 2000.
,
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
All structures are in need of replacement within 10-12 years, Most structures will be at least 14 years
old when they are currently scheduled, They should not be pushed back any further. This structure is
a higher priority than Ingerson because of the number of users,
e
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Parks and Recreation #55 - Olathe Sweeper 507-01 $11,000
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Park Maintenance $11,000 10-12 year
General Fund replace- .
ment
LOCATION
Maintenance Building, 1440 West Highway 96
DESCRIPTION
Replacement of Olathe ground sweeper.
JUSTIFICATION
It was previously considered for lO-year replacement in the year 1999, but has been moved to 2001.
It is a 1989 model. It is currently in good shape,
CURRENTSTATUS~ROJECTEDSCHEDULE
t
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
Other equipment will most likely be more of a priority than the Olathe sweeper.
e
. Ifl!j'l!i!I!I!IIII,ill:t11,llllllllllllf,i!!fll1f:tlll!11full'lfjllli.I&!'I_'!flI1111l~I!II!~~II!litll.llll!ltltI{._
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Parks and Recreation #33, 1993 Toro 508-01 $24,000
Oroundsmaster
SCHEDULED PROJECT ACTIVITY
.-------
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Park Maintenance $24,000 8- year
General Fund replace-
I ment
LOCATION
Maintenance Building, 1440 West Highway 96
DESCRIPTION
Replace existing 1993 Groundsmaster mower.
e JUSTIFICATION
Riding mowers have been on an 8-year replacement schedule because of the number of hours they get
used.
CURRENTSTATUS~ROJECTEDSCHEDULE
Mower will be evaluated in the year 2000 for replacement need,
1 RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
This mower is used for mowing grass in the summer and cleaning rinks and trails in the winter,
.
-------
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Parks and Recreation Sampson Park 509-01 $10,000
Playstructure
SCHEDULED PROJECT ACTDnTY
..
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Park Maintenance $10,000 10-12 year
General Fund replace- r
ment
LOCATION
Sampson Park
DESCRIPTION
Replacement of existing structure.
JUSTIFICATION
Current structure was installed in 1986. It will be 16 years old in the year 2002, The budget is only
$10,000 for a small structure, since there will be two new structures nearby at Lake Joharma Tony
Schmidt park.
CURRENTSTATUS~ROJECTEDSCHEDULE
Structure is O.K. now, but gets use from neighborhood and trail users. ,
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
Should be replaced on schedule because of age.
.
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Parks and Recreation #13, One-ton pick up 51 0-02 $38,000
Replacement with plow
.. ... ... ... .S<::IIEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Park Maintenance $38,000 7-year
, General Fund replace-
ment
LOCATION
Maintenance Building, 1440 West Highway 96
DESCRIPTION
One-ton pick up with plow.
- JUSTIFICATION
Used for pulling heavy trailers, carrying mowers and chipper. Public Works uses for plowing streets,
Also used for hauling dirt, wood chips, etc.
CURRENTSTATUS~ROJECTEDSCHEDULE
7-year replacement schedule. It is in excellent shape now since it is only two years old.
" ,
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
Public Works depends on this vehicle for plowing.
-
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Parks and Recreation #49, ToTO 511-02 $24,000
Groundsmaster with
snow blower
SCHEDULED PRomctAtT:rvttY .
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Park Maintenance $24,000 8- year ,
General Fund replace-
ment
LOCATION
Maintenance Building, 1440 West Highway 96
DESCRIPTION
Replacement of 1995, Toro Groundsmaster mower with snow blower attachment.
JUSTIFICATION
Mower used for mowing grass. Snow blower used for cleaning rinks and walks around City Hall.
CURRENTSTATUS~ROJECTEDSCHEDULE
Currently 8-year replacement schedule. Will be evaluated for replacement need in the year 2002.
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS ,
Mowers are used for winter maintenance by changing attachments,
-
.
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Parks and Recreation Royal Hills 512-02 $35,000
Playstructure
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Park Maintenance $35,000 10-12 year
. General Fund replace-
ment
LOCATION
Royal Hills Park
DESCRIPTION
Replace existing playstructure, .
. JUSTIFICATION
The structure was installed in 1988. It will be 13 years old at the time of replacement,
CURRENTSTATUS~ROJECTEDSCHEDULE
Structure is in good shape now. It is a wooden structure and will splinter,
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
Several programs for younger age children take place at the park, There are also many children in the
neighborhood.
.
-.
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Parks and Recreation #2, Replacement of 513 -03 $25,000
F-250 Pick up
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Park Maintenance $25,000 7-8 year
General Fund replace- .
ment
LOCATION
Maintenance Building, 1440 West Highway 96
DESCRIPTION
This vehicle is a 1996 Ford F-250 pick up, It is used mainly to haul trailers with mowers, ballfield
groomers, snow blowers, and other equipment.
JUSTIFICATION
This vehicle gets heavy use. With the wear and tear it receives, it should be replaced in approximately
7 years.
CURRENTSTATUS~ROJECTEDSCHEDULE
Replacement every 7 - 8 years.
.
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
This vehicle is on the same projected replacement schedule as other vehicles, Replacement need
should be evaluated again in 2002 and changed if needed, depending on mileage and maintenance
costs.
r
e
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Parks and Recreation #8, Replace 1988 514-03 $32,000
John Deere tractor
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Park Maintenance $32,000
General Fund
-
LOCATION
Maintenance Building, 1440 West Highway 96
DESCRIPTION
1988 John Deere 2155 tractor, The tractor and its attachments are used for scraping ballfields,
spreading ag-lime, fertilizing parks, aerating, flail mowing, and any work involving using an auger to
drill holes.
. JUSTIFICATION
r In 2003, the vehicle will be 15 years old and most likely in need of replacement because of the heavy
use it gets.
CURRENTSTATUS~ROJECTEDSCHEDULE
There is no projected number of years recommended for replacement of this tractor. It is anticipated
that a replacement will be necessary in 2003.
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
Tractor to be evaluated in 2002 for actual need of this replacement. If the tractor is in good condition,
,. it may not need to be replaced until a later date.
"
.
-----------
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Parks and Recreation Valentine Park 515-03 $35,000
Playstructure,
Replacement
SCHEDULED PROJECT ACTnnTY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Park Maintenance $35,000 10-12 year .
General Fund replace-
ment
LOCATION
Valentine Park, 1650 Lake Valentine Road
DESCRIPTION
Replace existing playstructure,
JUSTIFICATION
The existing structure was installed in 1990, At the time of replacement, it will be 13 years old.
CURRENTSTATUS~ROJECTEDSCHEDULE
Recommended replacement schedule is 10-12 years. >
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
This structure should be replaced on a rotating schedule every 10-12 years like other structures.
.
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Parks and Recreation County Road F Trail 600-99 $115,000 ($50,000 with
grant)
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Park Fund & DNR $115,000 Seal-
coating
LOCATION
Lexington Avenue to Hamline Avenue and south to existing trail.
DESCRIPTION
This would be an 8 foot-wide trail located directly in back of the curb. The trail is plarmed on the
north side of County Road F and the east side of Hamline.
. JUSTIFICATION
The trail would connect with an existing trail along County Road F in Shoreview and Vadnais
Heights. It would also connect with the City's existing trail system in the NE part of the City.
CURRENTSTATUS~ROJECTEDSCHEDULE
Development of this trail is required as part of the grant received from the DNR in 1998. The
J Cooperative Trails grant will fund $50,000 of the project.
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
This segment has been prioritized into the . A" group of projects,
e
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE- YEAR COST
Parks and Recreation Hazelnut Park Shelter 601-99 $25,000
Building
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Park Fund $25,000 Replace-
ment - 20
years
LOCATION
Hazelnut Park
DESCRIPTION
At this time, a building similar to Valentine Park is being considered. It is a wooden building with a
concrete floor, and no running water. The building will be, used for skating, and could also be used
for the playground program and storage.
JUSTIFICATION
The existing building was moved to the park from Joharma Junior High. It is over 25 years old. The
floor is wooden and is beginning to rot. The roofleaks, and the building is not insulated well, and
loses heat quickly.
CURRENTSTATUS~ROJECTEDSCHEDULE
The building should be replaced as soon as possible. It is questionable whether the floor will hold out
through the winter. 1999 should be the latest replacement year, or the building should be torn down
and closed as a warming shelter. .
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
The Parks & Recreation Commission and staff have talked about making the building more multi-use.
The City should explore moving the building location to higher ground so it doesn't flood in the
spring.
e
.
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Parks and Recreation Arden Manor Hard 602-99 $30,450
Court Improvements &
Fencing
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Park Fund $30,450
.
LOCATION
Arden Manor Mobile Home Park
DESCRIPTION
The proposed improvements include removing the tennis court, expanding the basketball court, and
moving the play structure location closer to the hard court area. The new play structure is budgeted
out of the General Fund $23,000. The estimated cost if$25,450 for hard court improvements, and
$5,000 to fix the existing fence.
. JUSTIFICATION
The fencing around the ballfield can be re-used, but needs fixing, The tennis court is in extremely
poor condition and unusable, The residents of the mobile home park would use a full-size basketball
court more than a tennis court. Moving the play structure location ensures a dryer surface area.
CURRENTSTATUS~ROJECTEDSCHEDULE
. In poor condition now, some parts are unusable.
. Would like to do all improvements in same year.
\ . Depends to some extent on when drainage is improved.
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
A play structure replacement is planned for the park in 1999, It may be desirable to do all of the
improvements in the same year,
.
-- --- -------------
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Parks and Recreation Paving Cummings 603-99 $27,000
Area Park
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Park Fund $27,000
LOCATION .
Cummings Park
DESCRIPTION
Grading, sub-surface and asphalt inside the hockey rink for in-line skating use during the spring,
summer and fall.
JUSTIFICATION
In-line skaters are using tennis and basketball courts for hockey games. The surface on those courts is
not conducive to the skate wheels and it peels up, Having skaters on the basketball or tennis courts
shortens the longevity of the surface material on those facilities,
CURRENTSTATUS~ROJECTEDSCHEDULE
The improvement is proposed for 1999.
I
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
The City has had several requests to pave rink areas. The other potential area is Freeway Park.
Cummings was the top priority because of its close proximity to trails. Theoretically, users can skate
to the park.
.
.
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Parks and Recreation Ingerson Soccer Field 604-00 $40,000
SCHEDULED PROJECT ACTDnTY
-
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Park Fund $40,000
. LOCATION
Ingerson Park
DESCRIPTION
This is an estimate for grading the lower Ingerson Park area, A park plarmer has not yet looked at the
area, The intent is to try to make a field suitable for ages 6 - 10 soccer. The area is not large enough
for a full-size soccer field.
. JUSTIFICATION
The City only has one soccer field at Cummings Park. The City uses property at Hazelnut Park that
belongs to Trinity Lutheran for another field for the younger age kids. The City desperately needs
soccer fields,
CURRENTSTATUS~ROJECTEDSCHEDULE
Planning could occur in 1999 with construction in the spring of 2000.
\
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
. If the City could obtain property at TCAAP by City Hall, soccer fields should be a priority,
and would eliminate the need for this field.
. This field is part of the Joint Athletic Facility plan to construct more soccer fields to meet the
community needs.
.
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Parks and Recreation County Road E 605-00 ?71
Pedestrian Bridge
SCHEDULED PROJECT ACTIVITY
.
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
?71
LOCATION
County Road E/Snelling Avenue
DESCRIPTION
This would include the expansion of the County Road E bridge over T,H. 51 to accommodate
pedestrian traffic.
JUSTIFICATION
The bridge is unsafe for pedestrians due to its width and lack of pedestrian sidewalk. This would also
connect the west part of Arden Hills to the eastern half.
CURRENTSTATUS~ROJECTEDSCHEDULE
Negotiations/discussions pending,
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
I
The cost of the project is unknown at this time,
.
.
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Parks and Recreation Trail Expansion - New 606-0 I $134,100
Brighton Road Trail
SCHEDULED PROJECT ACTIVITY
.
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Park Fund $134,100 Seal coat
in 7-8
years
LOCATION
New Brighton Road
DESCRIPTION
This includes the construction of an 8 - 10 foot wide bituminous trail along New Brighton Road from
County Road E-2 south to County Road D.
. JUSTIFICATION
Would provide for off-road pedestrianlbike transportation for park users and exercisers,
CURRENTSTATUS~ROJECTEDSCHEDULE
Dependent on the Ramsey County reconstruction of the street, or sections being turned back to the
. City,
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
,
. This price is based on trail construction being done in conjunction with street reconstruction.
The cost could double if it was done separately because of SWM, grading, clearing, and
grubbing.
. Estimates have been prepared for sections of the road and are as follows:
. County Road E-2 to County Road E $58,500
. County Road E to Stowe Avenue 23,400
. Stowe A venue to County Road D 52,200
.
.
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Parks and Recreation Redevelopment of 607-02 ???
Freeway/Lindey's
Parks
SCHEDULED PROJECT ACTIVITY .
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Park Fund ??? l
LOCATION
Freeway and Lindey's Parks
DESCRIPTION
The City should begin exploring potential redevelopment options at Freeway (and adjoining
properties) and Lindey's (Arden Oak) Parks in 1999 with changes and redevelopment to occur in
2002.
JUSTIFICATION
These park areas are underutilized.
CURRENTSTATUS~ROJECTEDSCHEDULE
The costs are unknown as redevelopment options have not been discussed. .
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS .
.
. 111!i!llI11!~111!1111!1!!!!I;'I:I!II!I!11111'1,1111111jIIII1111111!~I.II_II.111[t.III:11111111111111111~1'111;.1"J!11!llli'jllt.~I~11
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Parks and Recreation Other Park 03-600 ???
Improvements
SCHEDULED PROJECT ACTIVITY
.
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
???
, LOCATION
DESCRIPTION
. Freeway Rink In-Line Skating ($24,000)
. Old Highway 10 Trail ($403,000)
. North Snelling Trail ($75,000)
. Lake Valentine Road Trail ($83,000)
.
. Bridge over Trunk Highway 10 ($500 - 700,000)
. Mounds View High School Field Redevelopment (?)
. Other Projects Identified in Comprehensive Plan
. JUSTIFICATION
I
CURRENTSTATUS~ROJECTEDSCHEDULE
. RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
.
.
.
.
.
PUBLIC WORKS
.
.
~
.
e
---- -----
-
.,...............00000000000000000000000000 00 000~0 0000 ...
o 00000000000 0 000000000000 0 00 000 0 08 0 ..
C\~'t OOOClOOOOOCO 0 000000000000 0 00 ooe 0 0 0
_< d~d~~~~ddd~ 0 oddddg-~ddd~d ~ 015 ~~8-00 ~d 0
1:.1'.~ N~~ ~m~~N ~ ~NO~~ .~~c~~ 0 C N~ ~~ ~~ ~
::,.::.:;' ,_', .... .. .... Vol CD It) "It N .... N ..... ... ..... ,... It) tt) .... ~ N .... GO... N
it:,) .: .: It)
:g);,.::';"-'
:;;.;.>:::,:,:,
o 0 oog 8 0 00 g
8 15 880 0 8 815 0
~~I t ~ ggg g ~ g~ 8
)@H ......... ~ -
o 0 OOg 08 0 00000 gO 0
o 0 00 0 0 08000 8 0 .
o 0 00 00 0 0 000 0
0~ g Ii! ggg gg ~ d~gt~ d~ ~
~~ ~...._ ~ .... N
5<
.........
~< 00008 0 0 0008000 .
_............. 8 0 80 0 0 800 00 0
4^~, 0 co 0 0 00 0 00 0
....<......Q.~.. d 0 dd2 d 0 d~d 0 ~d 0
i ~li eft en Cl)ClD~ ~ :e N.....CO ~ N_ ....
it =i:::(
~ ~....'....
t ~0 8881515 15 808 15 8 815 802158 015 8
o au 00000 0 080 0 0 00 o8~co 80 0
_ ~.......:......~. ~~~~d _ dd2 dodo ~~doo d~ III
!CG ::::}:iG NCD ~ Cl)co;;: ~ ~ ~~ N,...N.....~ 11)_ CD
.!!!28
~ 1 8 n.....
ii~a . 000 0 ooogggo g 815 00 8 00 0 .
~~i .. 888 8 8 0008 0 00 88 0 88 8
<=~ ~m!.. ~~o ~ d dd8-~ ., 00 ~~ 0 d~ ~
-0 ld::ll :'.:<:.:'.:: ~....- ,... 0') Ll)tt).... """ lt)iI) N..... 0 an_ ~
lD m ::.: -_ , : ... ... It) .... N N N N ..-
l:> m ........ ..: ('II
oU
ii:-
..
i! .l! - ...
o I: ..
~ 8 =~ 1:'" J
,2 u" u" e .Ii
:is =u IE1: ~ ..
::s .ci c: CII I- E ~
a. c...s::: c.: Cf) e .5 ::lI
c ,_ co. ~
~ CWCIIOO~C CII~ .
c ~_>~_Cf)~CI ~. _M ~
U . <@" uo -- ~. U
E !Ie 6~ 2~e ~~ ~~ "
5 J~ij&~!io!~ E ~~~~~ ~ .~
ld =c- S 0::11 4~'~~
W ~DO_wCO Uc~ .."~ -~_~ 0
u~~~ -0. E ~ 0~~ ~
o G .~~ ~U0 ~y 0. ~
i! 'ija:;.J"oS."li g 5. Jg~o" 0 .
o ~~~o> O~~U 0 Go 0 o~
~ ~cc~<E-<C. ~ -~ Co~1: U
~ -o~- ~ ~ - 0 ~o -
2 lia:_..,~~~e.., i ~ !i!~ :is
~~,,~8~~~~8~ " ~S ~~E.~ ~
~ ~O ~-~.~~~~m ~ S, -~>.
~ ~-~~= > ~ G '" .~ lis&w ~
s 8G~~~o~~!Soi s ~~ .i~~s ·
oS w;i1i8~~111111~.s ~~ "'~ooo 0
~ -~ 0... - ~ e u-- .
~ ~o!~ ~~~~~~~ ~ G~ ~~!E~ ~
'" ~~~;5~~~~~~. Co? ~ _~0",0 Co?
I u a: "'-!!i I .. I I: ,. 1 1
lll~~ooo Oo~ ~ ~~55
m +++ + ++++
~g m~mooOOO-N~ ~~m~~m~o_~N~ ~ m~CO
0- mmmOOOOOCOQ m~mm~mmooocO ~ mmoo e
~ '" I I II I I 1 I I I I I I I 1 I 1 I I I I I I I I I I I
~_ C_N~~~~~~mo 8-N~~~~~~mo- - O_N~
m> 0000000000- 000000000-- ~ ~~~~
me ~~~~~~~~~~~ ~.~~.~.~...~ ~ ..~.
. Ill!il:llll'lll11lill'illtiltilitllfli\;JIII!-\ll'lllllli!;'It~]lll.II"LII.IlttllfIIJirll!llt_liiir_
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Public Works Easement Machine 300-99 $20,000
, SCHEDULED PROJECT ACTIVITY
. FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Sewer Fund. $20,000
LOCATION
Maintenance Building, 1440 West Highway 96
DESCRIPTION
Four-wheel drive hose cart that connects to sewer jetting truck. It draws power from the jetting truck,
This small machine is 36' wide, which enables crew to get sewer jetting hose into tight areas
inaccessible to trucks.
. JUSTIFICATION
The City currently has sewer lines that have never been cleaned due to accessability problems (i.e.,
fences, gardens, trees, retaining walls, etc.)
CURRENTSTATUS~ROJECTEDSCHEDULE
-
Machine is included in the 1999 approved budget.
,
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
Will help gain access to many areas for routine cleaning work.
. The City is exploring the possibility of a joint purchase of this item with the City of White
Bear Lake. If an agreement can be developed between the two cities, the Sewer Fund capital
outlay would be reduced to $10,000.
.
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Public Works Sewer Vacuum 301-99 $145,000
SCHEDULED PROJECT ACTIVITY
.
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Sewer Fund $145,000
LOCATION
Maintenance Building, 1440 West Highway 96
DESCRIPTION
Sewer vacuum capable of removing sludge from deep manholes and lift station holding tanks, sand
from grit chambers and sand deltas formed at storm sewer outlets into lakes and ponds.
JUSTIFICATION
This work is currently being done with rope and pail, sub-contracted, or not being done at all. The
Rice Creek Watershed District is requiring more and more grit chambers, which will result in
additional areas to be cleaned and maintained.
CURRENT STATUS~ROJECTED SCHEDULE
Machine is included in the approved 1999 budget.
,
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
As the sewer system ages, maintenance grows. Televising has shown that the City must pick up the
pace on sewer maintenance.
t'
e
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Public Works Security Fence at 302-99 $10,000
Maintenance Facility
SCHEDULED PROJECT ACTIVITY
~~ FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
. General Fund $10,000
LOCATION
Maintenance Facility, 1440 West Highway 96
.
DESCRIPTION
This would include construction ofa security fence around the facility,
JUSTIFICATION
-_ Protection of all vehicles and equipment. Currently some equipment is stored outside due to limited
;:' inside storage areas.
CURRENTSTATUS~ROJECTEDSCHEDULE
Fence is included in the approved 1999 budget,
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
. The construction of the fence is some what related to the plans for a new facility. The City will need
to evaluate the timing on construction, especially if a new facility is plarmed in the near future.
_.'"
.
~
"
,
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Public Works Power Equipment - 303-00 $3,000
Gas Pipe Saw & Water
Pumps
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE .
Water and Sewer $3,000
Funds
.
LOCATION
Maintenance Building, 1440 West Highway 96
DESCRIPTION
Gas powered pipe saw and water pumps. Powered saw for cutting watermain, sewer pipe, blacktop
and concrete.
Water pump for sewer and water repairs and drainage problems.
JUSTIFICATION
All necessary equipment that is not used on a regular basis, but used heavily at times.
CURRENTSTATUS~ROJECTEDSCHEDULE
Current pumps are in good condition. .
Pipe saw showing signs of wear.
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
Will be replaced only as needed.
i'_
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Public Works Pipe Locating Device 304-00 $2,000
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
" Water and Sewer $2,000
Funds
LOCATION
Maintenance Building, 1440 West Highway 96
DESCRIPTION
Locating device that sends signal down metal pipes, enabling operator to locate underground water
pipes from above ground.
.
JUSTIFICATION
,.' City gets up to 30 requests daily from Gopher State One-Call to locate sewer lines, water lines,
manholes, etc.
CURRENTSTATUS~ROJECTEDSCHEDULE
, The City owns 3 metal detector-type locators used to find water shut offs, manholes, etc, The City
also owns 1 underground pipe tracer used to follow pipe from above ground. Two of the 3 metal
detectors are weak. The pipe tracer works well.
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
i .-
Locators will only be replaced if needed,
e
---- ----------
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE- YEAR COST
Public Works Portable 4,000 watt 305-00 $4,000
Generator
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Water and Sewer $4,000
Funds
LOCATION
Maintenance Building, 1440 West Highway 96
DESCRIPTION
Portable generator with wheel barrow type handles and wheels for running lights and power tools
away from electrical source.
JUSTIFICATION
Extremely important item in emergency situations, such as sewer and watermain repairs.
CURRENTSTATUS~ROJECTEDSCHEDULE
Current Sears Craftsman model working well at this time; will be 10 years old in 1999.
.
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
May elect to keep for a few more years, depending on its condition.
.
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Public Works #105, Replace 1991 306-00 $22,000
Chev. Y, ton with 3/4
ton
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Water Fund ' 22,000
LOCATION
Maintenance Building, 1440 West Highway 96
DESCRIPTION
3/4 Ton pick up used for day-to-day activities.
JUSTIFICATION
. Will replace #105, which will be 8 years old. #105 is a Y, ton, but a 3/4 ton is built heavier and would
be more appropriate for this work. Lifting boom currently on #105 will be installed on new pick up.
CURRENTSTATUS~ROJECTEDSCHEDULE
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
,
Public Works Department's goal is to replace those vehicles used every day at 8 years, heavy plow
trucks every 10 years, and heavy equipment only as needed.
e
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Public Works #59, Replace Case 580 307-00 $90,000
Tractor/Backhoe
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Street, Water and $90,000
Sewer Funds
LOCATION
Maintenance Building, 1440 West Highway 96
DESCRIPTION
Purchase of a tractor backhoelloader - all-wheel drive with extendable boom, cab and roll-over
protection. This replaces unit #59.
JUSTIFICATION
Current machine is a 1987 model. This is the most versatile machine the City owns. Used for all
sewer and water repairs, loads all the salt/sand in winter and does many other jobs. Also used
extensively by Parks Department.
CURRENTSTATUS~ROJECTEDSCHEDULE
Current machine works well, but showing its age. Boom has been rebuilt, and rear tires were replaced
in 1997. It takes an extreme amount of beating digging in frozen soils and blacktop, .
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
The backhoe assists with all public works and parks maintenance activities, It is an integral part of
vehicle equipment maintained by the City.
-- --- ---
,r
. Illl!l!!I!II!III!lll!~i~llll!lll!!I~lilll'i!!I~lll!I!lill'IIIII'illl:ll,III~!lllllllll..llill!ll!I!ll!,jl'llllilll111IllJ!IIf:lI11111!1llj'llltl!11111
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Public Works # I 06, Replace two 308-01 $90,000
1993 Ford I ton
dump/plow trucks
-!' SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Streets, Water and $90,000
Sewer Funds
LOCATION
Maintenance Building, 1440 West Highway 96
DESCRIPTION
Purchase of 2 - I ton dump/plow trucks used for clean up, plowing, sanding, hauling blacktop, road
base, black dirt sod, pipe and many more things, This replaces vehicles #106 and #107.
". JUSTIFICATION
Current trucks will be 8 years old. Boxes and plows on current truck are light duty, high maintenance
accessories.
CURRENTSTATUS~ROJECTEDSCHEDULE
Current trucks are in fairly good condition. One has new transmission and both have new brakes.
.
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
Replacement fits into 8 year replacement plan for smaller vehicles used on daily basis.
e
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Public Works #104, Replace 1994 309-02 $50,000
Chev, water van -
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE . .
Water Fund $50,000
LOCATION
Maintenance Building, 1440 West Highway 96 -
DESCRIPTION
Van with tool van body. Carries most tools for servicing water meters and tools for water and sewer
repairs, Carries items such as pumps, generators, portable lights, traffic control barricades, etc.
JUSTIFICATION
Will replace #104, which will be 8 years old. #104 is a Yo ton model, but for less than $2,000 more, a
3/4 ton is built heavier and would be more appropriate for this work.
CURRENTSTATUS~ROJECTEDSCHEDULE
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
Public Works Department's goal is to replace those vehicles used every day at 8 years, heavy plow .
trucks every 10 years, and heavy equipment only as needed.
.
.
- ~
.
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Public Works #109, Replace Ford 4 x 310-03 $24,000
4, 3/4 ton pick up
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Streets, Water and $24,000
Sewer Funds
LOCATION
Maintenance Building, 1440 West Highway 96
DESCRIPTION
This 3/4 ton pick up will replace the existing 1995 Ford 4 x 4.
JUSTIFICATION
e This is the only 4 x 4 pick up the Public Works Department has available, It's used in small areas,
pulls heavy trailers, and is used as a daily vehicle by the Public Works Foreman,
CURRENTSTATUS~ROJECTEDSCHEDULE
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
.
Vehicle will be 8 years old, and into the 8 year replacement program for smaller vehicles used every
day.
.
----
"
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Public Works Annual Street 400-99+ $150,000
Sealcoating Project
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
General Fund and $30,000 $30,000 $30,000 $30,000 $30,000 Ongoing
Street Maintenance
LOCATION
Various City Streets
DESCRIPTION
This would include the sealcoating of various streets as part of the armual PMP process.
JUSTIFICATION
The City has rated its streets, and believes that a good armual maintenance program will extend the
life of the streets.
CURRENTSTATUS~ROJECTEDSCHEDULE
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
.
The City will also do overlay and reconstruction work.
f
e
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Public Works Annual Street Overlay 401-99+ $320,000
Proj ect
SCHEDULED PROJECT ACTIVITY
, FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
General Fund and PIR $-0- $80,000 $80,000 $80,000 $80,000 Ongoing
Fund (to initially
finance Special
- Assessments)
LOCATION
Various City Streets
DESCRIPTION
This would include the overlay of various streets as part of the armual PMP process.
'_ JUSTIFICATION
The City has rated its streets, and believes that a good armual maintenance program will extend the
life of the streets.
CURRENT STATUS~ROJECTED SCHEDULE
.
, RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
The City will also do seal coating and reconstruction work.
.
..
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE- YEAR COST
Public Works Annual Street 402-99+ $1,600,000
Reconstruction Projects
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
General Fund $-0- $400,000 $400,000 $400,000 $400,000 Ongoing
(Streets), PIR Fund
(Special Assessment),
and SWM Fund
LOCATION
Various City Streets
DESCRIPTION
This would include the reconstruction of various streets as part of the armual PMP process.
JUSTIFICATION
The City has rated its streets, and believes that a good armual maintenance program will extend the
life of the streets.
CURRENTSTATUS~ROJECTEDSCHEDULE ,
,
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
The City will also do seal coating and overlay work.
e
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Public Works West Round Lake 403-99 $1,550,000
f'" Road Reconstruction
SCHEDULED PROJECT ACTIVITY
. FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
General Fund, PIR $1,550,000
Fund, SWM Fund,
. Water Utility, and
MSAS State Aid
LOCATION
West Round Lake Road
DESCRIPTION
This project includes the reconstruction of West Round Lake Road from the railroad tracks north,
excluding the Hwy. 96 intersection.
.
JUSTIFICATION
The project is necessary to complete the development of the GBD as plarmed by the City Council
when the area was rezoned,
CURRENTSTATUS~ROJECTEDSCHEDULE
. The project will be included in the 1999 Street PMP Program process with construction expected in
1999.
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
Related to improvements of the Hwy, 96 intersection, Hwy. 96, and Gateway Blvd.
..
--
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Public Works West Round Lake 404-99 $450,000
Road undergrounding
and landscaping
SCHEDULED PROJECT ACTIVITY
.
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
VariouslUnknown $450,000
LOCATION .
West Round Lake Road
DESCRIPTION
This includes the undergrounding of any overhead utility lines that exist.
JUSTIFICATION
Improving the aesthetics of the area.
CURRENTSTATUS~ROJECTEDSCHEDULE
Proposed as part of the 1999 West Round Lake Road Reconstruction Project.
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
Related to improvements on West Round Lake Road and Gateway Blvd.
. \:llilllliliIliljiilllrllllJ'111'llilllilil:I[I[!illll1IIIillllllll,lllliiilllllllll.IElflllllllllllillllllllliillllitilllll'l;illlllltlltlllllfi
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Public Works County Road I 405-99 $200,000
Improvements
SCHEDULED PROJECT ACTIVITY
" FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Non-Assessable Road $200,000
Improvement Fund
No, 409
LOCATION
County Road I
DESCRIPTION
The County intends to reconstruct County Road I between I-35W and Lexington Avenue,
.
JUSTIFICATION
The City will undertake the project. The project cost is estimated at $400,000 for Arden Hills and
Shoreview. Staffhas assumed a split equally between the two. The cost may be split differently,
depending on the location of the sidewalk/trail.
. CURRENT STATUS~ROJECTED SCHEDULE
Currently scheduled for 1999, but scope of work may be reduced significantly.
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
The levels of improvements to County Road I may be affected by future development at TCAAP.
e
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Public Works Cleveland Avenue 406-99 $48,000
Bridge Reconstruction
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE ,-
Non-Assessable Road $48,000
Improvement Fund
No. 409
LOCATION
Cleveland Avenue
DESCRIPTION
Ramsey County has designed a replacement bridge for Cleveland Avenue.
JUSTIFICATION
The bridge was damaged by fire, and is in need of repair.
CURRENTSTATUS~ROJECTEDSCHEDULE
The project is now scheduled for 1999 by Ramsey County. It was initially scheduled for demolition -
and construction in 1998.
.
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
None,
-
.
.
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Public Works Highway 96 from Old 407-00 $150,000
Hwy. 8 to T,H. 10
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE '1999 2000 2001 2002 2003 FUTURE
-- Non-Assessable Road $150,000
Improvement Fund
No. 409
.
LOCATION
Highway 96
DESCRIPTION
This project would include the improvements being proposed by Ramsey County to Highway 96
between Old Highway 9 in New Brighton to T. H. #10 in Arden Hills, These include costs for
stormwater improvements, landscaping, etc. The road alignment will be shifted slightly to the north,
. JUSTIFICATION
These costs are necessary as a result of the County's plan to rebuild Highway 96 from New Brighton
to White Bear Lake.
CURRENTSTATUS~ROJECTEDSCHEDULE
The project schedule is expected in the year 2000. However, the County has not committed to a
specific time schedule. As a result, this project may be pushed out into future years (2001/2002).
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
This project is related to the improvements at the I-35W bridge, T.H. #10 bridge, and other segments
of the Highway 96 project being proposed by Ramsey County.
.
-
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FI~YEAR COST
Public Works Highway 96 from Old 407-00 $150,000
Hwy. 8 to T,H. 10
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Non-Assessable Road $150,000
Improvement Fund
No, 409 .
LOCATION
Highway 96
DESCRIPTION
This project would include the improvements being proposed by Ramsey County to Highway 96
between Old Highway 9 in New Brighton to T, H. #10 in Arden Hills. These include costs for
stormwater improvements, landscaping, etc, The road alignment will be shifted slightly to the north.
JUSTIFICATION
These costs are necessary as a result of the County's plan to rebuild Highway 96 from New Brighton
to White Bear Lake.
CURRENTSTATUS~ROJECTEDSCHEDULE
The project schedule is expected in the year 2000. However, the County has not committed to a
specific time schedule, As a result, this project may be pushed out into future years (2001/2002).
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
This project is related to the improvements at the I-35W bridge, T.H, #10 bridge, and other segments
of the Highway 96 project being proposed by Ramsey County.
e Ilillj;1!ltl!t;~I;~11~1111111<1111'llllllllllll!l'11'~1Illlllli!;111!111111.llll!!llfllljll~I'~llll!jI111~iIlltt4"1"ll"'Ullllil.
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Public Works Highway 96 (Hwy. 10 408-0 I $250,000
to Lexington)
SCHEDULED PROJECT ACTIVITY
". FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Non-Assessable Road $250,000
Improvement Fund
No, 409
LOCATION
Highway 96
DESCRIPTION
Ramsey County will be reconstructing Highway 96 between Lexington Avenue and Hwy. 96, These
costs will be primarily for stormwater improvements, landscaping, trails and lighting.
. JUSTIFICATION
These costs are necessary as a result of the County's plan to rebuild Highway 96 frorn New Brighton
to White Bear Lake,
CURRENTSTATUS~ROJECTEDSCHEDULE
The project is currently programed for 2000. However, the County has not committed to a specific
j time schedule, As a result, this project may be pushed out into future years (2001/2002).
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
This project is related to the remainder of the Hwy, 96 reconstruction project being completed by
Ramsey County.
.
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE- YEAR COST
Public Works Lexington Avenue 409-02 $100,000
Reconstruction
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE ..
Non-assessable Road $100,000
Improvement Fund
No. 409
LOCATION
Lexington Avenue
DESCRIPTION
The portion of Lexington Avenue south of Highway 96 has historically been a bottleneck in that
Lexington Avenue went from four (4) lanes to two (2) lanes, and back to four (4) lanes, Ramsey
County, in 1998, restriped the road to improve the bottleneck. The County has indicated a need to
widen and reconstruct this segment of road to further improve traffic flow, which will include
acquisition of additional right-of-way.
JUSTIFICATION
The project is necessary to improve traffic flow and has been programmed in the Ramsey County TIP.
CURRENTSTATUS~ROJECTEDSCHEDULE
'.
Project is currently in the Ramsey County TIP for 2002.
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
- None -
-e
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Public Works Residential Water 441-99+ $500,000
Meter Replacement
SCHEDULED PROJECT ACTIVITY
'. FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Water Utility Fund $250,000 $250,000
LOCATION
Various Locations throughout the City,
DESCRIPTION
Replace existing residential water meters with new radio-read meters.
JUSTIFICATION
. Current meters are beyond expected life cycle, and must be read manually,
CURRENTSTATUS~ROJECTEDSCHEDULE
This project is expected to begin in 1999, and end in the year 2000.
J RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
Related to the commercial water replacement project that was completed in 1998.
e
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Public Works Clean and televise 460-99+ $125,000
sewer
SCHEDULED PROJECT ACTnnTY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Sewer Utility Fund $25,000 $25,000 $25,000 $25,000 $25,000 .,
LOCATION
Various locations throughout the City
DESCRIPTION
Clean and televise approximately 20,000 feet of sewer lines each year.
JUSTIFICATION
To identifY infiltration, plus pipe and manhole failures for correction.
CURRENTSTATUS~ROJECTEDSCHEDULE
To inspect entire sewer system over the next five (5) - ten (10) years.
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
Goal is to identifY and repair all sewer line problems, update lift stations, and update monitoring
systems.
.
e
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Public Works Mainline Sanitary 461-99+ $375,000
Sewer Rehabilitation
SCHEDULED PROJECT ACTIVITY
,--
. FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
Sanitary Sewer Fund $75,000 $75,000 $75,000 $75,000 $75,000
LOCATION
Various locations within the City
DESCRIPTION
Repair sewer system failures identified in televising program.
JUSTIFICATION
e To reduce infiltration and the amount of clean water treatment and to identify pipe problem areas for
repair before backups or collapses occur.
CURRENTSTATUS~ROJECTEDSCHEDULE
The City has completed televising of two of the seven problem areas to be televised. Repair work on
the first area televised is nearing completion, and evaluation of the second area televised will be done
in 1999. Televising and repair will continue until all areas are addressed.
\
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
Repair work is follow up to televising and identifying sewer system problems.
e
------
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Public Works SCADA System 462-00+ $200,000
SCHEDULED PROJECT ACTIVITY
-----------
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE ,-
Water and Sewer $20,000 $80,000 $100,000
Utility Funds
LOCATION
Maintenance building and various lift stations and water towers
DESCRIPTION
A computerized monitoring system for the City booster station, water towers and lift stations.
JUSTIFICATION
Current system is unreliable causing wasted dollars in unnecessary call outs, telephone bills, and
monitoring fees.
CURRENTSTATUS~ROJECTEDSCHEDULE
City currently has outdated monitoring equipment, which ElectroWatchman monitors for the City. It
is anticipated that engineering will be done in the year 2000, and installation in the years 2001 and
2002.
(
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
Part of the plan to update entire sewer infrastructure.
e
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE- YEAR COST
Public Works Lift Station Updates 463-00+ $140,000
SCHEDULED PROJECT ACTIVITY
FUNDlmTSOlJRu; 19" :lOUU 20Ul 2002 200~- FUTURE
-. Sewer Utility $70,000 $70,000
LOCATION
. Various lift stations
DESCRIPTION
Convert older lift stations to newer, simpler, submersible pump lift stations.
JUSTIFICATION
. Several of the current lift stations are thirty-five (35) years old. The new types require less
maintenance and are safer to work on, as nearly all repairs can be accomplished from above ground.
CURRENTSTATUS~ROJECTEDSCHEDULE
The oldest lift station was converted in 1996, and we anticipate programming one conversion every
- two years, depending on their specific age and condition. Lift Station #3 will be completed in late
1998, or early 1999.
\
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
. Part of the update plan for the entire sewer infrastructure.
.
-----~--
tt!~itjiljil~ii~jtltji~I~]111~~il~II~'lll1il~l~ttllll[tlt~r~1~11!i1illl~1II11[111'I~rt'~IIt.i'11{111*'4:j'
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Public Works Ditch and Pond 482-99+ $175,000
Maintenance
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE .'
SWM Utility $50,000 $50,000 $25,000 $25,000 $25,000
LOCATION
Various ditches identified in the Ditch Maintenance Plan
DESCRIPTION
Clean stormwater ditches, re-grade ditch bottoms and slopes, and haul out excess material.
JUSTIFICATION
Many areas of the City ditches are nearly overgrown with vegetation, causing water to leave the ditch
banks and enter streets and private property during wet periods,
CURRENTSTATUS~ROJECTEDSCHEDULE
The ditches were studied in 1998 by the City Engineer and Public Works Director.
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
I
Part of the Public Works plan to become more pro-active on infrastructure maintenance.
. ;~'lllll~IIII.11111111[11111111!1111111~1~1~1111111111Illll:lllilillllllElll.I.IIIIII,11111111111111111111Ii11111~111111
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Public Works Misc, SWM 483-99+ $75,000
Replacement Projects
SCHEDULED PROJECT ACTIVITY
,. . .
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
". SWM Utility $15,000 $15,000 $15,000 $15,000 $15,000
LOCATION
Various locations in the City
DESCRIPTION
Repair/reconstruct portions of storm drainage systems as needed.
JUSTIFICATION
. Failures in storm drainage system need correction to prevent further damage to streets and
surrounding areas.
CURRENTSTATUS~ROJECTEDSCHEDULE
Have been replacing and reconstructing known failures as time permits, Those in traffic areas are
attended to as discovered.
.
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
,
Part of Public Works' ongoing maintenance,
.
.
------ - -------..-----
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Public Works Lake Johanna Blvd. 411-03 $750,000
Reconstruction
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE .'
PIR Fund, Non- $750,000
Assessable Road
Improvement Fund
No. 409, SWM
LOCATION
Lake Joharma Blvd" County Road D to County Road E
DESCRIPTION
This segment of County road was identified for possible turnback to Arden Hills in the County's
1999-2001 TIP.
JUSTIFICATION
Road needs improvement, possibly reconstruction. The feasibility of a new sewer system installed in
the roadway should be considered, possibly eliminating the need for a lift station.
.
CURRENTSTATUS~ROJECTEDSCHEDULE
This turnback has been put on hold as County in considering other roadways for turnback to the City. I
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
This was the last segment of roadway the County had identified for turnback to City jurisdiction. The
City had previously taken possession of five (5) other segments of roadway as part of the turnback
program.
.
-- -~-------
e :!i:illll!il!I!I;llllilllllllltlll'llllIltIMtll~![lllllllill!I(~llll""II[ltlll!tlll!llllllll"<<~I_
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST
Public Works County Road D 4 I 0-02 $135,000
Reconstruction
SCHEDULED PROJECT ACTIVITY
FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE
., Non-assessable Road $135,000
Improvement Fund
No. 409
,
LOCATION
County Road D, Cleveland Avenue to Lake Joharma Blvd.
DESCRIPTION
The County has identified this segment of County Road D as a candidate for reconstruction. This
segment is listed in their TIP as a non-programmed project for 2003; meaning it may be moved up or
down in priority as condition, traffic volume, and safety factors evolve.
e JUSTIFICATION
Deteriorating roadway serves as feeder to I-35W from Lake Johanna area.
CURRENTSTATUS~ROJECTEDSCHEDULE
.
Only necessary repairs by County at this time.
,
RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS
.
Part of County Transportation Improvement Program.
-
-----
")
I
.
e CITY OF ARDEN HILLS
., --------- ,---- ---------
--------
MEMORANDUM
DATE: December 10, 1998
TO: Brian Fritsinger, City Administrator
FROM: Terrance Post, City Accountant @
SUBJECT: Utility Rate Recommendations
Background
The Arden Hills City Council last took action on water and sanitary sewer utility rates by
adopting Resolutions #94-52 and #94-53 respectively on October 10,1994, These rate changes
were effective beginning on January I, 1995, During the last four (4) years, the utility rates have
been adequate to deliver an operating profit, fund regular ongoing capital outlays, and improve
the financial condition of these enterprises, However, the long range capital improvement plan
for the water and surface water management enterprises identify a significantly higher level of
capital spending than has been the case previously, The remainder of this memorandum will
e discuss utility rate recommendations for these enterprises,
Water Utility (Fund No. 601)
The St, Paul Water Board has notified the City ofRoseville (our immediate water supplier) ofa
3,0% increase in wholesale water cost for 1999,
This level of increase parallels that of other city generated operating costs. In addition, two
significant capital projects have been identified (West Round Lake Road water line upsizing-
$230,550; and a residential water meter replacement program - $500,000) that will significantly
draw down the reserves of this utility.
Sanitarv Sewer Utility (Fund No. 602)
The Metropolitan Council Environmental Services Division (MCES) has notified the City of a
5,0% decrease in treatment costs for 1999. MCES treatment costs reflect approximately 60% of
the operating costs of the utility, The remaining 40% of the utility's operating costs will
experience cost increases in the 2,0 - 3.0% range. Weighting these two factors would suggest a
rate decrease of2.0%.
Analysis of "Senior" rate customer consumption over the last several years has resulted in the
observation that such customers typically use two-thirds (67%) of the water consumption of non-
senior rate residential customers. This is in contrast to the fifty percent (50%) rate reduction
currently enjoyed by these customers, Without getting into the rationale as to if there should or
e should not be a "senior" rate plan, staff believes it appropriate to close the rate reduction gap to
reflect actual consumption patterns.
I
Memorandum, Utility Rate Recommendations e
Page TWo. -~._-.__..-_._-------._------------
December 10,1998
Staff suggests that Council consIder pliaslngin a.17% pricelrii:reaseover three (3)years to
accomplish this objective. Such a pricing strategy could be accomplished in the following
marmer:
1998 3-Year Rate Phase-In
Base 1222 2000 ~
Proposed Residential $53.95 $52.95 $51.95 $51.95
Proposed Senior 26.95 29,95 31.95 34.95
Senior/Residential % 50% 57% 61% 67%
Surface Water Management (SWM) (Fund No. 604)
This utility is faced with increasing pressures to cost participate in Pavement Management
Program (PMP) reconstruction projects as SWM systems are introduced, Future plarmed projects
will exhaust the reserves of this enterprise.
Staff Recommendations .
Staff is recommending approval of the attached Schedule A containing the proposed 1999 utility
rates with a 3.0% increase in the water rates, a 2,0% decrease in sanitary sewer rates for both
residential and non-residential customers excepting for an 11.1 % increase ($12,00 per year) for
senior rate sewer customers. Staff is also recommending a 2,5% increase in storm drainage
(SWM) rates for 1999.
The impact of these recommendations would be a net change to the average armual residential
utility bill for 1999 of 0,2% ($,72) increase and a 6.1 % increase ($15.28) for senior rate
customers.
Council Action Reouested
The City Council is asked to adopt Resolution #'s 98-78, 9-79, and 98-80 revising water, sanitary
sewer and surface water management utility rates effective January I, 1999.
e
.
.
tit SCHEDULE A
- -----------
-------~------ ------ ------
CITY OF ARDEN HILLS
UTILITY RATES
Water Rates 122.8 ~
Rate per 1,000 gallons of water
- Winter $2.09 $ 2.15
- Summer 2.14 2.20
Residential 5/8" or 3/4" minimum quarterly charge 21.95 21.95
Senior 5/8" or 3/4" minimum quarterly charge N/A N/A
Sanitarv Sewer Rates 122.8 ~
Rate per 1,000 gallons of water $ 2.79 $ 2.73
Residential quarterly fiat rate 53,95 52,95
Senior quarterly fiat rate 26.95 29.95
Surface Water Management (SWMI Rates
Residential (detached) $ 3,98/lot $ 4,68/lot
Townhome 5.16/unit 5.29/unit
. Apartment 32,50/acre 33.30/acre
Industrial/Commercial/Institutional 50.75/acre 52.00/acre
Residential like use 11.95/acre 12.25/acre
Undeveloped Land 5.97/acre 6.12/acre
.
.
CITY OF ARDEN HILLS .-
-_-.0- ,--.COUNTY OF RAMSEY
- _o____
STATE OF MINNESOTA
- -- - --------" ",. ..---------------------
RESOLUTION NO. 98-78
REVISING WATER UTILITY RATES
EFFECTIVE JANUARY I, 1999
WHEREAS, the City Council established a policy to review water rates on an armual basis; and
WHEREAS, the City Council last took action on its water utility rates in 1994; and
WHEREAS, City staff has reviewed the utility cost structure and has recommended that the
Arden Hills City Council increase water utility rates; and
WHEREAS, this review has determined that the rate increase is necessary to enable the utility to
remain self-supporting.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills that,
effective January I, 1999, water utility rates be revised as follows:
Current Rate Revised Rate .
Service Descri.ption Per Ouarter Per Ouarter
Residential 5/8" or 3/4" minimum quarterly charge $21.95 $21.95
Rate per 1,000 gallons of water
- Winter 2,09 2.15
- Sununer 2.14 2,20
The standby rates will not be increased.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 14'h DAY OF DECEMBER, 1998.
DENNIS PROBST, MAYOR
ATTEST:
BRIAN FRITSINGER, CITY ADMINISTRATOR .
.
,
_e_-u---- CITY OF ARDEN HILLS
----_..-----------~-^- ..COUlUYDF:RAMSEY.__
STATE OF MINNESOTA
RESOLUTION NO. 98-79
REVISING SANITARY SEWER UTILITY RATES
EFFECTIVE JANUARY 1, 1999
WHEREAS, the City Council established a policy to review sanitary sewer rates on an armual
basis; and
WHEREAS, the City Council last took action on its sanitary sewer utility rates in 1994; and
WHEREAS, City staffhas reviewed historical consumption data which reflects average senior
rate customer consumption at approximately two-thirds that of residential customers; and
WHEREAS, City staff has reviewed the utility cost structure and has recommended that the
Arden Hills City Council decrease sewer utility rates except for senior quarterly flat charge; and
WHEREAS, this review has determined that the rate increase is necessary to enable the utility to
. remain self-supporting,
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills that,
effective January 1, 1999, water utility rates be revised as follows:
Current Rate Revised Rate
Service Description Per Ouarter Per Ouarter
Residential Flat quarterly charge $53.95 $52,95
Senior Citizen!
Totally Disabled Flat quarterly charge 26.95 29.95
Commercial Sewer per
1000 gallon consumption 2,79 2.73
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN fiLLS
THIS 14th DAY OF DECEMBER, 1998.
DE~SPROBST,MAYOR
ATTEST:
. BRIAN FRITSINGER, CITY ADMINISTRATOR
--------
.
,
CITY OF ARDEN HILLS --
----- , " CQ\lNTY OF RAMSEY
--..
STATE OF MINNESOTA
. RESOLUTION NO. 98'-80
REVISING SURFACE WATER MANAGEMENT (SWM) UTILITY RATES
EFFECTIVE JANUARY 1, 1999
WHEREAS, the City Council established a policy to review surface water management (SWM)
rates on an armual basis; and
WHEREAS, City staffhas reviewed the utility cost structure and has recommended that the
Arden Hills City Council increase SWM utility rates; and
WHEREAS, this review has determined that the rate increase is necessary to enable the utility to
remain self-supporting,
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills that,
effective January 1, 1999, water utility rates be revised as follows:
Current Rate Revised Rate .
Service Description Per Ouarter Per Ouarter
Residential (detached) $ 3,98110t $ 4,6snot
Townhome 5.16/unit 5.29/unit
Apartment 32.50/acre 33.30/acre
Industrial/Commercial/Institutional 50.75/acre 52.00/acre
Residential Use 11.95facre 12.25/acre
Undeveloped Land 5,97/acre 6.12/acre
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN IDLLS
THIS 14th DAY OF DECEMBER, 1998.
DENNIS PROBST, MAYOR
ATTEST:
BRIAN FRITSINGER, CITY ADMINISTRATOR .
, . CITY OF ARDEN HILLS
MEMORANDUM
DATE: December 10, 1998
TO: Brian Fritsinger, City Administ~
FROM: Terrance Post, City Accountant 111
SUBJECT: Resolution #98-75, Claritying Final Sums of Money to be Levied for
Levy Year 1998, Payable in 1999
Background
The City Council has spent many meetings in 1998 reviewing and preparing the budget for 1999.
On December 7, 1998, the City Council held its Truth in Taxation Hearing to review the
proposed budget and levy.
After the completion of this hearing, the City Council indicated that it was comfortable with the
proposed levy, which represents a 3,20% increase over the payable 1998 levy.
. Recommendation
The City Council is asked to adopt Resolution #98-75, claritying final sums of money to be
levied for levy year 1998, payable in 1999,
.
CITY OF ARDEN HILLS .-
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 98-75
RESOLUTION CLARIFYING FINAL SUMS OF MONEY
TO BE LEVIED FOR LEVY YEAR 1998
PAYABLE IN 1999
BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: that the
following final sums of money be levied for the levy year 1998, payable in 1999 upon taxable
property in said City of Arden Hills for the following purposes:
LEVY BEFORE LEVY AFTER
HACA HACA HACA
General Fund $2,014,574 $ 90,637 $1,923,937
.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 14TH DAY OF DECEMBER, 1998.
DENNIS PROBST, MAYOR
ATTEST:
BRIAN FRITSINGER, CITY ADMINISTRATOR
.
e
-----
. .
l-
f
, CITY OF ARDEN HILLS
e MEMORANDUM
DATE: December 10, 1998
TO: Mayor and City Conncil
FROM: Terrance R. Post, City Accountant M
SUBJECT: Resolution #98-76, Adoption of 1999 Budget
Backeround
Attached, the City Council will find a sununary of the final proposed 1999 General Fund Budget.
Materials include "General Fund Revenues, Expenditures & Operating Transfers," summary
comparison of "All Funds ExpenditureslTransfers Out," and "Estimated Ending Cash Balances"
schedules, Mr, Fritsinger has provided the Capital Improvement plan as a separate item.
Items of note from the Council budget discussion at the December 7,1998 Worksession include
the addition of a category for part-time contracted Building Inspector ($25,000) funded by higher
e budgeted permit revenues. Also, the salary allocations have been modified to fill the
Community DevelQpment Director's vacant position with a Parks and Recreation Director
professional as directed by Council.
Recommendation
Staff recommends that Council consider adopting Resolution #98-76, adopting the 1999 Budget.
Enclosures
e
,--
. .
"
,
CITY OF ARDEN HILLS .
RAMSEY COUNTY
STATE OF MINNESOTA .
RESOLUTION NO. 98-76
RESOLUTION ADOPTING THE 1999 BUDGET
WHEREAS, the City Administrator has prepared an annual budget and the City Council has met
several times for the purpose of discussing the 1999 budget; and
WHEREAS, Chapter 275, Section 065 of Minnesota Statutes requires that the City hold a public
hearing to adopt a budget; and
WHEREAS, the City Council held a Truth in Taxation public hearing on December 7,1998 to
discuss the 1999 budget and has concluded the budget as prepared is appropriate as adjusted for
the inclusion of a contracted part-time Building Inspector.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills,
Minnesota, that the attached 1999 budget be adopted and approved:
Revenue and Expenditures and
General Fund Transfers in Transfers out
Taxes $1,880,000 General Gov't $ 633,742
Licenses & Permits 213,540 Public Safety 1,028,673
Intergovernmental 327,249 Street Maintenance 380,130 .
Charges for Service 28,650 Parks Maintenance 315,365
Fines & Forfeits 29,000 Other Financing Uses 182,550
Miscellaneous 62,375
Other Financing Uses 2.200
Total General Fund 2,543,014 2,540,460
Special Revenue Funds 1,815,993 (Comm, Svc, Program, 3,502,268
(including the EDA) Park, Cable, TCAAP
Insurance Deductible, EDA)
Debt Service Funds 183,198 (Advance Refunding, 1,236,998
G.O,Tax Increment Bonds)
Capital Project Funds 2.403.790 (Non-Assess, Road Imprv., 3.431.800
Mun. Bldgs., PIR, Cap &
Fire Equip Sinking)
Subtotal Governmental
Funds $6,945,995 10,711,526
e
. I
i
.
, Resolution No. 98-76 Page Two December 14, 1998
.
Enterprise Funds $ 2.335.085 (Water, Sewer, $ 2.536.865
Recycling, Surface
Water Management -
excluding Capital
Outlay)
TOTAL ALL FUNDS $ 9.281,080 $13.246..391
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 14TH DAY OF DECEMBER, 1998.
. DENNIS PROBST, MAYOR
ATTEST:
BRIAN FRITSINGER CITY ADMINISTRATOR
.
--- -------
I .
~
.
..~..~m c~.nZI: "n> ~~~~"m ~~n~:l'n~.. "',',.."'."I~ r
,,~a~ 0 ..~.O~ O.~. ~~~..n III ..OO~ . _ <
~n~ c " == ~c~ <:II ~ a.. = ~~ _
;; ...= ".,Ii ~!!.! mi' I." ... ;;,!!i! - ~ ..,,!,,!!?!l.. g ..~ ~f."! t., ~. "',",,", ~
. ..~ <: ao- _~- 0 ..... ~ ~;;.~!!.. ~~~~~.~ o. ~
0. "'!!. 5 _' !!. 515. rn II II "'CI !!."" _ a". a. go........::I ;;I, CI' n ::D <:I iI :II ~ S' - .'::::"::':. a;; e'
~ ~ 0= a~ =-~ =.~$ 8~~~ mK i". ~_ 'II -~
a ma I . =~B~=~~ c Qal~ ~ ;WN~~gc [Cc:~ " "I Q5
. I: C -."lD:lnJlDc -IllS::. lD:li'Dc="a.
;: f.. [. ~-aa!lCl'a." .. a:i:ll~ &: mn""5'at= ~t."D. Qr.'ii i"
- a C lit ::I .::D.0.G.~ 0 1Ia.Q.= 0 0000."- ~n~ lIell ~
; i! ~ ' i ;lasail'm~ _ a~~t " ~r~~:iO .~::I ~rB~ ~
c. = ~.f~0 CA c ~.. " n . Q.a. foa 1_= a._e,
:I "'n 0 c !!!i' 5' III = lit 0' 0 "11m Ii' . roo lID -" 5' ::lI n II: .','
a. 4ft 11:.- D.ICL". :I..a,O - r-r-O!!ll:z:J Ita "Tl ::::I iI'lI:
III ~ 51 = it B" 0 ~ - S" t:ll:ll ~ I!.!.! .. = -n c g, CL ,:,,:c,!!:
&-! &-. ;r.!~ !l. &- ! Ii';; ;; r. E i:r
.. i :::I Iii a lit C::t ;:::1 i. _
a e = 3;~ 51 Ii
. ". n. _,
. CD . S' ..
.
.
~~ GOOO ~~.... www ~~~~~ NNNMNNN _
Q~ 0000 MO~~OO NN~ 00000 IINNMNNN 0 W&
I:~ .WN~ N~N~OCD OlOVl ~"WN~ 00.....001. ~ r..,-.'
= -
.0
i'i It !t :1 !t :j:::
~.... N 00- 0.... w,:1 N .... ~ ~ ~ iD
::) m .... CD N .... 0 CI CD w~ II N N 0 Cli _ 60 ~ N ...
eon ..., 00100.... .... NNII Ol ell ~ ~ 06OWOCD ...
~o ~ Nm~mo 0 00. 0 0 0 0 0 ~ONOO 0
= 0 O......,OM 0 CDOl..., 0 .... .... 60 II CD"'.... ow ~
~~ CD .w""o'" ... 011110000 ~ o~o ..., 000000 ....OOVl.......O_ 0 ~
~~ 9
10 ~ n :: .. .. n ~
,:-II! 01 ....w CDOt ....., ~ 01 UI _ w~ _ '<
ii OO...,UlN 0... II co N~~O
fi 0' fa ."",~.N."".O .N ....,.CD.O ~ ~... "!JI!1'~0I =..! ~
:;r'a ~ C;~~~~ g: r:=Si ...: == a~~::~! 8: 9
K~ 0 N~"'-O ..., OWIIOOOO 0 000 01 000000 00..0..0101. UI 1
ill. '-_ ~-,
a: - r: :: : -= "':':;:::':: i B
= ~ .. 0 ~ .. .. 0:: co :: co ~ ~ 0 It':~I'' ~
." 0 "0I.......;j, W ... .... ~OlM it:'
~ = .. .~.O.~!>.'" .1 ~!'.'" ." ." .lll....~...j!l .Ill ..',., ~S!~
G= : ~c:~:tiil : t....~ .. N II !3~=c:n~ m _....... ill:
8~ 01 ..............,0 CD N=loooo 0 000 I 000000 00060OICDOO 0 r."a
lIf ~~
". -- .. .. .. ~o.o. e
!l l:.... c.o N '~\;,::::~ Cli Iir .
- 01 iD CD .. -= N N ~ '0 ::::~ ::s
KI ~ ....o..! .. III ! ~",..!l '" ~"'''N' ll'",
i: 0 .""'!t'.c.o.. .ffJ.~.- ,.,~~ ~ ~...~o~... ~o ~fa .Cli~"'~""~ : .It)! ::rol!!
0.. - ::j '" '" .. '" co.... :!: !!! '" ~.. ~ 8 !l co 2: '" 10" " ~ -
sg ~ OI~smg : ~o=00i5 : 000 8 ;80000 ...~!15..lo ~ ,~~: at
~ " .. I"'" i.
= a. :;: 1= ~~ ~ ~ .~ 11 !II t: II .11 r: '_',:-' ~
~ '" ~~.... ..... '" ...... ...... N .. ~ ~ ..
-i ~ 3:j~: ! = = =g g g g ~ ==t:g= ~ ~~I:: a F ~
if;' II ....'O"wio':...! ;.., ~ .., 00 '"c ~ '"c ""c ~u.""''"c'"cc .. '"o~u.c.,"'" N '=::::::, !
~ ...01...,.... M 0 00 0 0 Cli CDWcnOO 0 o....o~~ W .~~~
!n ~ OlOlOSO M 1000000 0 ~oo N ....""'0008 UlOOUlOOlOlO 0 :~~_ t
~ -Il .
." ~ .... .. .. ',','. 0
me. ""!IlI ~ ~UI... ."'4 ~ ~ ~N 5.
~J ~ =.....8~ - ~ I 01: 0 ~ t ~ ~ N G'" =
-nO .... !D.O.O~~ ~....o ~.W .1I.e .1 ~J=!>>~~o.w ~!" :"~~O~N ~~
gi = ::o=~ ~ ~ ~ ~g ~ = s ~=r~8: !8 28=: =
a.i w OOlO~C W 0I0~0000 N Neo ~ .~NOO~ 00000000 N
.
..;1' !l .. !! .. .... ..
cti W!4 .~.- !,.w !1~.0.I.~"" ~II.N.N.~ !'4
i~ ~ ~~....g~ :t t ~ ~~ N = ~ g ~OI=- i ~~~~I ~
~~ 01 ,01.01:-.1'4..... .~.~ ~ .NJ~ ~=!II.8 !" ~".N.W!"!,, .w ~O....,.fI/J~.~ .0
....N W Ol"'NOI~ ~ ~ ~ ~2 I ION ~ON~ R ~ 0...,1....2 ~
~o ! m=~~~ = 8000005 ~ ~08 : =8t80a !o~~o~oo !
- ~ .
!! ~ ~ 1'4 1'4 I
1'4 1: ~ N u....... UI W 01 ~ Co N W 00 g NUl'" - - ~ '11:- -:,::,:i:,::
01 0.1. NO CD. 001 ~~O co ~ at CD _:'::::::::
CD ~~~ ~~ ~.N.VI ....,~O ~W ~W ~ .~ ~$I'~ ~~.o .:"'I .i~l~i!o,t~O .. I;:o:{:::;:
~ ~~ot~ a! ~ =8 g 8 8 ~ ::ggg! ~ ~~~~~ = tt~
fa OOUlocn I 0000000 N 00 I Cli 000 OIOOOlOUlUlO 0 ':::::'~tl
, ~ III " , II.!.' ~ I~ ;:I~!I
I ~..,,~ ~.... "'co .... ~ I .1."'..... ~ a.... a.",., ,
CD NOONC N.... Of 00 . en M CD OllD~NOM CD 8eoo.l.N 0 : 4
. "." " 0 , '0' 0""'. 0 0 0 . 0 0 0 . '.ie.,:.
G 001-0"" a omomm~o 0 ~mN 0...,...,01.... wm....w en m mo I 0
01 .WIIOIOI .. O:Dcn:a=w.... Of ~:aM - ...Bo08w N:D04Q1NI:a:a- /::'l~::;/:
~ ~~~~~ ~ ~~~~~~~ ~ ~~~ ~ ~~~~~~ ~~~~~~~~ ~~ ~_0
I
.
. .,...,....,...,;;;,'~\I.( :: :e~5!~lii!l!::! iil!!! !l!!l!:!! l\l !l!0!l! ~:gliiiill:i~ Iii 18i!:'lI~:: !!l
:':":dF 1.1') O..B__USN ....iB,....r::CIQ Q m a U)v......__CO N ......faCDN ;;:
v. ~ ~~!.~.~~~ ri~ ~"~~. ~ ~ ~ d~~~~~ ~ ~d~~m N
....::::.:::e::: 0') 0' 0'0 N C') .......,..... W....WCD..._ .... ....N..I~...O .,
..,.,,:,.~....,: I" (~.,::i,',' ..,' (Q.... ,... ,... ~ CD co .... N "':. ett ~ II') ~ 1- . <<t
?H.~:~ .. .........<0 co ..... ..... i
51 5!glillil~og 5!05!~5!~ lS 51"" 510005151 l\l ~0:e18~ ;
~ 0"'''''''0 ~ 5 ~",M... '" ~g:g: ~~ N~ ~ o~"'.... '"
o ~;m~~ ~ ~ ~~~~ ~ 8~g g~ m;; ~~~~~ i
~ N__ .... 0 ~. ~ __N 0.... m......... O')Q N.... .
N ~ N N ri ~ ~ N 0') 0 ~~ N ~
.. ~ -
..
~
" ~ 8~~888~ 81~8g~ I ~I~ ~88~~~ ~ ~~~~~ ~
ri ~;~;gt~ ~~~~~~ ~ ~gg ;~~;~a ~ ~m~gg ;
~ .... ~.... m 0 co __ N C.. ~ 00 -CD N
= ~ ~ ~ ~N 0 ~~ N i
_ ,.. ~oo..._.,'" Iil" O.,~ .. mOl "'~~o,..'" ., o~...!~ .,
~ ~~..I..'.'.. ~ o,...,co.,.,~ 0.""" O. '" Nm_Ol Ol '" Ii! . ~
c ~ m __....CIO_G~ NN_~~"" (I) ~ co ....~ClQCIQ ~.... ~ ~
.! '.'!r..~.'" gj ~~ti~gg~ ~~ 1iirelli s:i 5 5 :e;:i~!!i~ -; 2111 -;~~ !i
>> ~'..,.,.".,.,. fD N if.... ct ~ ~ ~ "":. ~ "':C'!....NT4.~ G'!. co"":. ..... Ci
~ : :.. ... ........ .... IN .... ..... __ ........... ..... N....
',- .... -
I" III 05!5!005!~ ~5!5!N"'. ~ O!!llS 5!1il00~~ ~ 5!~iil~iil ;
a ~ ~~o~ ~., ~~~~~l:j N N"'~. l:j~ ~ o~-.,., .
~i ~ ~gg~ ~; ri8gre~~ iii ;; ~~ ~~ ~ t~~g~ ~
.!-m.: i~.... C\I go) "t ~ lC't "':"': ~L5 ~ CJ)CJ) ..",: co..
!E i.il ',',',' a\ ~ '" '" .,.,., '" ~
" m ..
-3 I !
. ~;i ' ~ 8~~~88~ ~!~~8~ ~ ~!~ 888~~~ ~ ig~8~ !
~ii "18" ~g~~gg~ ~~gg~t ~ g;~ ~~~~:em ~ ~~~;~ ~
l300 a - .... 0) ~ I"-:. C'\l. "":.C\!. N CDC'I!. tit ~"":. _i:25. ~
ad: 1l CI) (I') "'" 0) 0) .... :: ,....... N:?:
" ..
'6
.li
j
g ,.. ~O~"'-!l!'" ~... m~" 0 mom .,~_o"'... 0 "~"~2 0
= ~ ~,..-.,"'~~ i~ ~l:j~ ... ~ ~ IllgNm~~ '" .,"'o~~ ~
1 f'o:. ."":.ClltC'l!"":...co" .. a"":. O!. A . .. .f'o:.,.... .... "":. "":.Clt"!..... ..
w ,.. m.o..om_ ~'" .. g ~ ..m",~.. 0 ~8""" .,
N (I') ~~_~N NN "'" g ~~N~O~ N CD ~~O N
a N...._ en 011 .. .. alIor:--c\!'CC1.. C'I!. ...... at "":.
........ .... ....m CD ,... ,...-
~
..
~ ~
~ ~ 0: ~
S_I~ ~< - ~
MU t ., 51 '5 -8 :5;-
~ ale< ] -., 'l!" '"
!l ":to II ~ 'S- :> ~ :l M
" .t__=I;.....'S .. .!..... 'E'l!
~ li~~~Q! ~~!l -~ i] ~ ~.!
6 -.!.! ,!l.9n ~,~ i .llH~] E.t ~ ~ u
11 e~ lijJ~~ ~ ~~~ :.!~ ~j ~ ~ jl i
J~ 1 ~wi~;w! Ei~ ]~j~'E~d S .~sw.!
! Q-!.il - !~- ~ ~~ - - 1....--
'!i- > ~ ~~]]]~ 0 e-~ II~~ s ~~~~~ ~
a E I- l! e -l! '\il '\il '\ill! ] 0 l! ~ l! ~ :l ~,E" e ;c; ]
~l! e! e<l~ ~i555~ 0 "J~ ~1~li~ '" ~jl~Y~ 0
i~~;C;<i0 <I 0 t" .~0 ~6~e~0 0 a" ~0 I-
~ Q~ld~s ~~~~~ ~g 2zd~l ~~ ~
. ~ 0 ~m""Gmo _NCI)"",~ ~~ ~~_N_ _N(I')~
. ~ "'''''''N''''' 00000 _'" ~~O 0000
~ NNNNNN ~....~........ (1')0) ""''''''~ ~~CC1C
.
.
I
.
i lltlltlltlltlltlltlS =lltlltlltllt==lltlltllt lltlltlltlltllt lltlltlltllt .
llltOU8:.. r::cC")NIn....r::c=~ClI... =~~=:; ClalD"'C
((, 1i W....O...~WWClOO O""IQ..-
it '; O:~N~:!Z ".."aD c:ic:ic:i Naric:i.....: NN.nc:i
"N I~ .. ..
I I I I I
II.
II/ i~~~g:ln 2f:n~~OO~02 ill g" ..., lll8 8 III
'I"" ,... .Gn oo.."':."t."!,co.. Gl N ....l!!~8 l"JiGiIOlD
';:,:::,: ::. ..o=~ .,;.,;~ ....coco... N" ~~':,,':n iii tON
~ ~.. N...NIQ ~ ....
.\\:, ~
}I
WE'
IQOIQO~,...IOIQQnooooIQOO cS!i:~8~82: ~ ~~= ~ ..llt
,..'0 8g~g=~:....:~=: =~= ~o
8.1n.IfIt~O.IttCD. ,,0. "' ...... "'.N
II . ............ ... :i t8'i
. ~:::. ... ....IInNnioCDno IQN~ fl:!~UlHIN:/ ::l ill";
~ I ~ con... ==== ~~In IIlINCO) In O. "l
N ;0 N U ~
~ .. .. ..
,:: ..,......
g'0I /1 ~==gi~~~~I~~oo~g~ oo~~gigg~ ~
coo IOlCIiNCJI GIN IIDlD... 8.~Q.co.o."to... ~ N
",= OO.ill..t~~N~~ ~.~ N
fi IIO"'CO$'JlOal ..
...:t:tN "'N .. ..
:...z CDN I~ =2~ "'.
...", N ~ N
0= I .. .. ..
.. ,52
Iii. . !~081OIOOOOOIOIQOOOOO lOoooaooolO '" ~"lil 0 ollt
i~g: ~: .co..~IQ~~~ ~~~~ ~~~ C')IQCIa 0 a.....c 0'" ~ ::0:1 N 8~
~llCI.........~O.c.O.""II:. N ..
.. ~i~. t ...
..o~..:"ill 1ft CIllO... ::!::i =~~=2t;g'i ""
a-zo N 10(OCO) ..~
= &:! .. '" ..~'" OO"...C'I lit ... ..
N U ;0 ~
.!! tl-a .. Ii ..
_WIlDe
.-" .
%41(00 ~Ni:IO=:O=~:~3~:og :l~::lU88Ofl .. lHI~ ~ ollt
c: = I Do nl n~.... (11).....0.,00211'1 l; 8'"
-11"':.2 C")..IItI"o:.q,CI"O..""'. G. ...."
; ";iami ~Oi~~N~QQ . gg:i . ...
<~:!.. lll":!!Ulllil ~ ",' .
N N ::t~
0=;.9 : ~ ~ =~ ~P.~:: ...liJ.. ' .. .. ... ...
N ;0 N ~ ~
......'ii .. .. .. ..
a-c .
,_ . E ~
u... ~~~=~g~om~~~~~~~~ (':I ilDln InCCCC 00(':1 .. 8~i 0 ollt
'ii~.. :g 1'>001'-0(':1 00_ .. N :::
;Cl.. OOiIDOO_~ .O~~I'-~~O .m~ra~I'-~'"":.q,C!.o.o~ .. ..
i.~ i~~i~~~ N.Q~~m~.o :;s~~c&rn~-; .; =~~ .; iN
_~ 1'-_. ~g~ ~~~~ l'l ..
"c m~~ ~ "':. '!. z ":.
'0:8 N ;0 U ~ Ii
.. ..
=J!
0= o.o=ilDN~o.o..~I(':IO~ U"8::U~~ .. ii 0 ollt
.. : '" '" N..
. . II ~~liID~2~ ~=~~= ~~~ ~~~=.o.~~....'If:,N~ .. ~ .,..
...11: . Qg~ ; ~~~...~Dg i:l"lil81~~":g i ~o< .; N '
E; : = ~ =~== .N~_ .,N!;:j ,.. o~ .. :"
iID..-Z ...
8... N ~ N ;0 ;0
.. .. .. ..
.
E g;~gi5~oii~g:=.g~ lOo,..raiID.Oo. :ll ;!;J 0 ..llt
E ~~It)O lCI o~.oil'-~ ~=~~J~~;~:a ~ s. "..
~I .. ...'" .,..
a ~.ao~~; =g~N~~.N~ lCIlnNOlnl'-lCI .. Ii :t~~ ~ 0'
It =.10 . .. ~lCIN. :g~:n'3~NNN ~ .. ","
N .,N N "'N"~ ~ ;0 ... Z .. ~
1';::, N ..
~ ;0 ;0 ~
.. .. ..
<
'5 ...
: ....
0 ~ :: .
. . !l ~
~ .s . '" .... =
" ... ~ - ~.l!
. . ~
~ i Al-.~ ~~ . .cU
,::- E~ . = . ~ Q~
w '" =
'il ~p.~i..,q . .
= = i - "
. ...E _' ~ "'< '0.
F' -clc1515ou ~ .
I- ;u.u.u=c~ .... u< Cl"
!i:il.,jcii: " .<..
. ...."'.... ~
= ClI .. ..
= = .u:!lt- . S . . .... ........
'oS!.!.,-.c t ~ .. 1 11 .
~d::J.5Gii:2~5 ,,""
= ........ Z zz
.
.
!
.
. CITY OF ARDEN HILLS
MEMORANDUM
DATE: December 7,1998
TO: Brian Fritsinger, City Administrlltor
FROM: Terrance R. Post, City Accountant@
SUBJECT: Apportionment of Improvement Assessments Resulting from Plat
Division #DH 066501
At the December 7, 1998 regularly scheduled Council meeting, Council will be asked to consider
adopting a resolution that pertains to the apportionment of assessments resulting from a property
division by Ramsey County Records and Revenue, Following is a brief description of the
recommended resolution action,
Resolution #98-73 (Division No. DH 06650n
Property owners at 1541 Oak Avenue and 3641 Snelling Avenue have acquired 6,890 square feet
of land and replatted their parcels to reflect the acquisition, The impact of Plat Division
. #DH 066501 indicates the new PIN's and increased square footages for the two properties.
Old PIN Old SF. New PIN New SF
1541 Oak 27-30-23-33-0042 22,506 27-30-23-33-0049 25,931
3641 Snelling 27-30-23-33-0044 90.026 27-30-23-33-0050 93.491
112.532 119 422
Apportionment Resolution #98-73 reapportions 100% of the original assessment for 1541 Oak
Avenue from the old PIN to the new PIN.
Enclosures
.
.
.
CITY OF ARDEN HILLS .
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 98-73
RESOLUTION RELATING TO APPORTIONMENT
OF ASSESSMENTS RELATING TO
IMPROVEMENT NO. 96RECON5YR
WHEREAS, the assessment roll for Improvement 96RECON5YR, adopted as part of Resolution
No, 96-34 on May 28, 1996, was filed and certified to the County Auditor of Ramsey County on
June 28, 1996, for the purpose of including installments thereof to be collected along with real
estate taxes commencing in 1997; and
WHEREAS, since that date, a parcel of property contained within said assessment roll has been
conveyed by previous property owners; and
WHEREAS, the County Auditor of Ramsey County requires that apportionment of the original
assessment against each original tract where it has later been divided, sold or conveyed, be made
by the City Council of the City of Arden Hills in order that the proper assessment can be e
extended by the County Auditor against each parcel of property thereafter, commencing with an
assessment to be collected in the year 1999 and thereafter.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Arden Hills,
Minnesota that it does hereby make the following apportionment of original assessments as
contained in said assessment roll of May 28, 1996, against the following described property.
CITY OF ARDEN HILLS DIVISION NO. DH 066501
RESOLUTION NO, 2.H.:11 D~NO. illl.
NAME OF ASSESSMENT 96RECON5YR AUDITOR NO, illl.
OLD PIN NUMBER TOTAL ASSESSMENT
A. 27-30-23-33-0042-1 $3.194.82
.
.
.
e RESOLUTION NO. 98-73 PAGE TWO DECEMBER 14, 1998
REAPPORTIONMENT (NEW PIN NUMBER)
A. 27-30-23-33-0049-2 $3.194,82
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 14m DAY OF DECEMBER, 1998.
DENNIS PROBST, MAYOR
ATTEST:
. BRIAN FRITSINGER, CITY ADMINISTRATOR
.
~-
.
.
DIVISION NUMBER...DH066501 PAGE 1
BEGIN DATE........09/02/98 09/30/98 .
ASSESSMENT YEAR.......1998 C]~ PAY ~9 OD15039 .
PRIOR DIV #:
OLD PIN mc====================================_==============_----======
27-30-23-33-0042-1 DISTRICT-~~E:'\I~
NAMES: NOV 03 1998
FEE OWNER........JOHN T ROWE
MAE L ROWE en) or A<<l8ItIItS
01541 OAK AVE
ARDEN HILLS MN 55112-3666
HOMESTEADER......ROWE JOHN T
ROWE MAE L
LOAN COMPANY.....1336 LOAN ACCOUNT....2848000 0009403742
-------------------------------------------------------------------------
TAX DESCRIPTION
PLAT..02801 LOT SIZE.. 22,506 GROUP. . TORREN/ABST INDC..
SHADY OAKS ADDITION
DESC..SUBJ TO ESMT; PART OF LOT
3 BLK 4 DESC AS BEG AT THE
INT OF NELY L OF OAK AVE
AND SLY L OF SD LOT 3 TH
NWLY ON SD NELY L OF OAK
AVE 50.3 FT TH N 69 DEG 46
MIN 58 SEC E 81.35 FT TH N .
84 DEG 31 MIN 42 SEC E
26.07 FT TH N 70 DEG 16
MIN 37 SEC E TO EL OF W
210 FT OF SD LOT 3 TH N ON
SD EL TO SL OF N 465 FT OF
SD LOT 3 TH W ON SD SL TO
WL OF SD LOT 3 TH S ON SD
WL TO NLY L OF OAK AVE TH
SELY ON SD NLY L OF OAK
AVE TO BEG
-------------------------------------------------------------------------
LOCATION:
1997
HUN SCH WTR SWR CENSUS PRECINCT ZN QTL DELQ SPCL
25 621 R 084-000 25-00-02 A 0
TI INDC YEAR COUNTY CITY SCHOOL TOTAL
000.000 000.000 000.000 000.000
PROP ADDR.. 1541 OAK AVE 55112-3666 (01957)
-------------------------------------------------------------------------
LOCATION:
1998
HUN SCH WTR SWR CENSUS PRECINCT ZN QTL DELQ SPCL
25 621 R 084-000 25-00-02 A 0
TI INDC YEAR COUNTY CITY SCHOOL TOTAL
000.000 000.000 000.000 000.000 .
PROP ADDR.. 1541 OAK AVE 55112-3666 (01957)
---------------------------------------~---------------------------------
.
DIVISION NUMBER...DH066501 PAGE 2
BEGIN DATE........09/02/98 09/30/98
ASSESSMENT YEAR.......1998 OD15039
e PRIOR DIV #:
OLD PIN ====-----~=====================--==========---=============-----
27-30-23-33-0042~1 DISTRICT-
VALUATION:
1997 01 MO -------- EXEMPT -------
CLASS EXCPT USAGE UNITS %HMSTD MID SPLT DSTR CLASS OWN US TP CAT ENT
U H A 90 1 1. 0000
I ---------- ESTIMATED ---------- I --------- TAX CAPACITY --------- I
lLANO 32,400lACRE 1 LEV! 750lDEF IMP I
IBLDG 95,5001NW-IMP ILEV2 9791DSTR CR 1
1 TOTL 127,900lDSTR lLEV3 I 1
1 1 LAND- E ILEV4 1 1
I 1 ITOTL 1,7291 I
1--------------------------------------------------------------------1
TAX INCREMENT:
CLASS
I ---------- ESTIMATED ---------- 1 --------- TAX CAPACITY --------- I
!MRKT I ITCAP I I
-------------------------------------------------------------------------
VALUATION:
1998 01 MO -------- EXEMPT -------
CLASS EXCPT USAGE UNITS %HMSTD MID SPLT DSTR CLASS OWN US TP CAT ENT
. U H A 90 1 1. 0000
I ---------- ESTIMATED ---------- I --------- TAX CAPACITY --------- I
lLANO 32, 4001 ACRE !LEVl 750lDEF IMP 1
!BLDG 101,700INW-IMP ILEV2 1,0051DSTR CR I
I TOTL 134,1001DSTR ILEV3, 1 I
I 1 LAND-E ILEV4 1 I
1 I I TOTL 1,7551 1
1--------------------------------------------------------------------1
TAX INCREMENT:
CLASS
1 ---------- ESTIMATED -----~---- 1 --------- TAX CAPACITY --------- 1
IMRKT I ITCAP 1 1
-------------------------------------------------------------------------
ASSESSMENTS:
HUN DP AUD ADJ-PRINC ANN-PRINC BAL-DUE D ST
25 6577 6577 96RECON5YR 3,194.82 638.97 1,916.89
-------------------------------------------------------------------------
.
DIVISION NUMBER...DH066501 PAGE 3
BEGIN DATE........09/02/98 09/30/98 .
ASSESSMENT YEAR.......1998 OD15039 e
PRIOR DIV #:
OLD PIN ==========---======----====----==========---=============-------
27-30-23-33-0044-7 DISTRICT-
NAMES:
FEE OWNER........WALTER M DUNNET & DELORES E DUNNET
03651 SNELLING AVE N
ARDEN HILLS HN 55112-6948
HOMESTEADER......DUNNETT WALTER M
DUNNETT DELORES E
LOAN COMPANy..... LOAN ACCOUNT....
-------------------------------------------------------------------------
TAX DESCRIPTION
PLAT.. 02801 LOT SIZE.. 90,026 GROUP. . TORREN/ABST INDC..
SHADY OAKS ADDITION
DESC..SUBJ TO ESMTS; THE FOL;
COM AT SE COR LOT 3 BLK 4
TH W ON SL SD LOT 183 FT
TH NWLY ON LINE WHOSE NLY
EXT WOULD INT NL SD LOT AT
RA FOR 145 FT TH NELY TO
PT ON ELY L SD LOT 205 FT
NLY OF SE COR SD LOT & BEG .
TH SWLY ON LAST DESC LINE
TO EL OF W 210 FT OF LOT 3
TH N ON SD EL TO NL SD LOT
TH ELY ON SD NL TO NE COR
SD LOT TH S ON SD EL OF
LOT 3 TO BEG BEING PART OF
LOT 3 BLK 4
-------------------------------------------------------------------------
LOCATION:
1997
MUN SCH WTR SWR CENSUS PRECINCT ZN QTL DELQ SPCL
25 621 R 084-000 25-00-02 A 1
TI INDC YEAR COUNTY CITY SCHOOL TOTAL
000.000 000.000 000.000 000.000
PROP ADDR.. 3651 SNELLING AVE N 55112-6948 (02492)
-------------------------------------------------------------------------
LOCATION:
1998
MUN SCH WTR SWR CENSUS PRECINCT ZN QTL DELQ SPCL
25 621 R 084-000 25-00-02 A 1
TI INDC YEAR COUNTY CITY SCHOOL TOTAL
000.000 000.000 000.000 000.000
PROP ADDR.. 3651 SNELLING AVE N 55112-6948 (02492)
-------------------------------------------------------------------------
VALUATION: .
1997 01 MO -------- EXEMPT -------
CLASS EXCPT USAGE UNITS %HHSTD MID SPLT DSTR CLASS OWN US TP CAT ENT
U H A 90 1 1.0000
I ---------- ESTIMATED ---------- I --------- TAX CAPACITY -~------- I
lLANO 61, 900 1 ACRE lLEVl 750lDEF IMP 1
IBLDG 105 , 900 I NW- IMP ILEV2 1,717IDSTR CR 1
1 TOTL 167,8001DSTR ILEV3 1 1
. 'T "~Tn_'C' IT'C'u/. I I
DIVISION NUHBER...DH066501 PAGE 4
. BEGIN DATE........09/02/98 09/30/98
. ASSESSMENT YEAR.......1998 OD15039
PRIOR DIV #:
OLD PIN ================================---==============---------======
27-30-23-33-0044-7 DISTRICT-
TAX INCREMENT:
CLASS
I ---------- ESTIMATED ---------- 1 --------- TAX CAPACITY --------- I
lHRKT I ITCAP I I
-------------------------------------------------------------------------
VALUATION:
1998 01 MO -------- EXEMPT -------
CLASS EXCPT USAGE UNITS %HHSTD MID SPLT DSTR CLASS OWN US TP CAT ENT
U H A 90 1 1. 0000
1 ---------- ESTIMATED ---------- 1--------- TAX CAPACITY --------- I
lLANO 61,9001ACRE ILEVl 7501DEF IMP 1
IBLDG 114,3001NW-IMP ILEV2 1,721IDSTR CR 1
ITOTL 176,2001DSTR ILEV3 I 1
I ILAND-E ILEV4 I 1
I I 1 TOTL 2,4711 I
I------------------------------------------------~-------------------1
TAX INCREMENT:
CLASS
. I ---------- ESTIMATED ---------- I --------- TAX CAPACITY --------- I
IHRKT I lTCAP I I
-------------------------------------------------------------------------
ASSESSMENTS:
HUN DP AUD ADJ-PRINC ANN-PRINC BAL-DUE D ST
-------------------------------------------------------------------------
.
DIVISION NUMBER...DH066501 PAGE 5
BEGIN DATE........09/02/98 09/30/98 .
ASSESSMENT YEAR.......1998 OD15039
e
PRIOR DIV II:
NEW PIN =========================================---=============-------
27-30-23-33-0049-2 DISTRICT-
TAX DESCRIPTION:
PLAT. .02801 LOT SIZE..00025971 GROUP. . TORREN/ABST INDC..
-
SHADY OAKS ADDITION
DESC..SUBJ TO ESMTS; PART OF LOT 3 BLK 4 DESC
AS COM AT THE INT OF THE NELY L OF OAK
AVE AND SLY L OF SD LOT 3 TH S 84 DEG
46 MIN 21 SEC E ALONG THE SLY L OF SD
LOT 3 A DIST OF 236.33 FT TH N 10 DEG
46 MIN W A DIST OF 145 FT TH S 70 DEG
16 MIN 37 SEC W A DIST OF 64.48 FT TO
THE BEG OF THE LAND TO BE DESC TH CONT
S 70 DEG 16 MIN 37 SEC W A DIST OF
75.94 FT TH S 84 DEG 31 MIN 42 SEC W
---------------------------------------------~---------------------------
A DIST OF 26.07 FT TH S 69 DEG 46 MIN
58 SEC W A DIST OF 81.35 FT TO THE NELY
L OF SD OAK AVE TH NWLY 48.95 FT ALONG
THE NELY L OF SD OAK AVE TO THE INTER
WITH THE WL OF SD LOT 3 TH N 0 DEG 2 MIN
40 SEC W ALONG THE WL OF SD LOT 3 A DIST
OF 93.30 FT TH N 79 DEG 11 MIN 20 SEC E e
A DIST OF 148.14 FT TH S 33 DEG 37 MIN
28 SEC E A DIST OF 116.30 FT TO PT OF
BEG & THERE TERM
-------------------------------------------------------------------------
LOCATION:
1998
MUN SCH WTR SWR CENSUS PRECINCT ZN QTL DELQ SPCL
25 621 R 084 000 25 00 02 A 0 -
TI INDC YEAR COUNTY CITY SCHOOL TOTAL
000.000 000.000 000.000 000.000
PROP ADDR.? - (-)
- ----
-------------------------------------------------------------------------
VALUATION:
1998 01 MO -------- EXEMPT -------
CLASS EXCPT USAGE UNITS %HHSTD MID SPLT DSTR CLASS OWN US TP CAT ENT
? -- - A - - - -- - -
- --- - -
1 ---------- ESTIMATED ---------- 1 --------- TAX CAPACITY --------- 1
1 LAND ? 1 ACRE ILEVl IHSTD CR 1
IBLDG ? 1 NW- IMP ILEV2 I DSTR CR 1 .
I I DSTR ILEV3 I 1
1 I LAND-E ILEV4 1 1
1--------------------------------------------------------------------1
TAX INCREMENT:
CLASS
DIVISION NUHBER...DH066501 PAGE 6
" BEGIN DATE........09/02/98 09/30/98
e ASSESSMENT YEAR.......1998 OD15039
PRIOR DIV #:
NEW PIN =================================--=~=================----------
27-30-23-33-0049~2 DISTRICT-
TRANSFER:
INST TYPE. WD INST DATE. 02/22/90 TRNSFR DATE. 03/22/90
FEE OWNER........JOHN T ROWE
MAE L ROWE
01541 OAK AVE
ARDEN HILLS HN 55112-3666
-------------------------------------------------------------------------
e
e
DIVISION NUMBER...DH066501 PAGE 7
BEGIN DATE........09/02/98 09/30/98 .
ASSESSMENT YEAR.......1998 OD15039 e
PRIOR DIV #:
NEW PIN --===========-----==============--======-========--=======----==
27-30-23-33-0050-2 DISTRICT-
TAX DESCRIPTION:
PLAT. .02801 LOT SIZE..00093491 GROUP. . - TORREN/ABST INDC..
SHADY OAKS ADDITION
DESC..SUBJ TO ESMTS; THE FOL; COM AT SE COR
LOT 3 BLK 4 TH W ON SL OF SD LOT A DIST
OF 183 FT TH NWLY ON LINE WHOSE NLY EXT
WOULD INT NL SD LOT AT RA FOR 145 FT
TH NELY TO PT ON ELY L OF SD LOT A DIST
OF 205 FT NLY OF SE COR OF SD LOT & PT
OF BEG TH SWLY ON LAST DESC LINE TO EL
OF W 210 FT OF LOT 3 TH N 33 DEG 37 MIN
28 SEC W A DIST OF 116.30 FT TH N 79 DEG
11 MIN 20 SEC E A DIST OF 65.62 FT TO E
-------------------------------------------------------------------------
L OF W 210 FT OF LOT 3 TH N ON SD EL TO
NL SD LOT TH ELY ON SD NL TO NE COR
OF SD LOT TH S ON SD EL OF LOT 3 TO BEG
BEING PART OF LOT 3 BLK 4
e
-------------------------------------------------------------------------
LOCATION:
1998
MUN SCH WTR SWR CENSUS PRECINCT ZN QTL DELQ SPCL
25 621 R 084 000 25 00 02 A 0
-
TI INDC YEAR COUNTY CITY SCHOOL TOTAL
000.000 000.000 000.000 000.000
PROP ADDR.? - (-)
- -- -
-------------------------------------------------------------------------
VALUATION:
1998 01 MO -------- EXEMPT -------
CLASS EXCPT USAGE UNITS %HHSTD MID SPLT DSTR CLASS OWN US TP CAT ENT
? -- - A . - -- - -
- --- - - - -
1 ---------- ESTIMATED ---------- I --------- TAX CAPACITY --------- 1
lLANO ? I ACRE ILEVl IHSTD CR 1
IBLDG ? I NW- IMP ILEV2 IDSTR CR 1 e
I IDSTR ILEV3 1 1
I I LAND- E ILEV4 1 1
I__~-----------------------------------------------------------------1
TAX INCREMENT:
CLASS
.
, DIVISION NUHBER...DH066501 PAGE 8
BEGIN DATE........09/02/98 09/30/98
e ASSESSMENT YEAR.......1998 OD15039
PRIOR DIV #:
NEW PIN ====________s========================____================-------
27-30-23-33-0050-2 DISTRICT-
TRANSFER:
INST TYPE. WDJ INST DATE. 08/18/76 TRNSFR DATE. 08/24/83
FEE OWNER........WALTER M DUNNET
DELORES E DUNNET
03651 SNELLING AVE N
ARDEN HILLS HN 55112-6948
-------------------------------------------------------------------------
e
e
---------
,
DIVISION NUHBER...DH066501 PAGE 9
BEGIN DATE........09/02/98 09/30/98 ,
ASSESSMENT YEAR.......1998 0015039 e
PRIOR DIV #:
STATUS ==============================---==============-----============
TRANSACTIONS: INCOMPLETE COMPLETE
OLD NEW OLD NEW
UP05 2 4
UP06 2 2
uP07 2
UP08 2 2
UP09
UPI0
BALANCE:
--------- ESTIMATED --------- -- TAX CAPACITY --
1997 LAND BLDG TOTAL LOCAL
OLD 94,300 201,400 295,700 4,196
NEW 0 0 0 0
DIFF 94,300 201,400 295,700 4,196
--------- ESTIMATED --------- -- TAX CAPACITY --
1997 TI MARKET TOTAL TI BASE
OLD 0 0 0
NEW 0 0 0
DIFF 0 0 0
--------- ESTIMATED --------- -- TAX CAPACITY -- e
1998 LAND BLDG TOTAL LOCAL
OLD 94,300 216,000 310,300 4,226
NEW 0 0 0 0
DIFF 94,300 216,000 310,300 4,226
--------- ESTIMATED -----~--- -- TAX CAPACITY --
1998 TI MARKET TOTAL TI BASE
OLD 0 0 0
NEW 0 0 0
DIFF 0 0 0
.
e
-------- ______n____
I
Iii /" 1-:
"N
. ,
. \ / \ , :;
( i~ .
-,I-- I ',:
"
,
-"--.
il
II ..
J) J.l Ofo to 601 ----
0\ 7.. 36"; -a3 ~
"
/II . ,:5T.
o\-\!'i ,.
~ l'41t~? @ (I)
\"7.0'!l'''c..
,0 I
I
' 0 01\"'1'1 I
. ..-----1 ~ "_.~-- ~ (,5) 21
- ,. I
'~""i sM ... I
0 E. J'''.l,.. _..._
I Q "
- "B.~_
~~q l'a ~ (a,) ~
I ..
a ; 9
~
.~ ~
(4-'7) 41 (2.4-) ... II., (0l.34-
,,; .. (g)
.. ,
'" ~ .
ISH ' 2-
- .
~ 6 un., ,,,.
, I
" 3~t.,14'
;. OA"=
"
. .
..
'l.Q&.14 , ~
~I"
""\,,--(" ,
. ,n.>, . ..",,';;" '~" \ ....,\ .J?',-,';; '.-:;Jti.;
..,.,,-J.,..;t:,......~~~;('~
',-.
~
4 . ~!~~p~p- MEMORANDUM
e
BRW
Thresher Square
700 South Third Street
Minneapolis, MN 55415
Phone: (612) 370-0700
Fax: (612) 370-\378
To: Brian Fritsinger/City Administrator File:37951 0028001
From: Greg BrownlBRW,
Arden Hills City Engineer
Date: December 9, 1998
Subject: Pay Estimate #7
Gateway Business District, 14th Street Northeast
Background
The City of Arden Hills awarded Lametti & Sons, Inc. of Hugo, Minnesota the Gateway
e Business District, 14th Street Northeast project on October 14,1997. Lametti & Sons low bid
was $713,700.00; Change Order #1 was approved by the Council on October 14,1997 increasing
the contract amount by $17,000.00 to $730,700.00. Change Order #2 was approved by the
Council on December 15,1998 increasing the contract amount by $193,726.50 to $924,426.50.
Change Order #3 was approved by the Council on August 31, 1998 increasing the contract
amount by $29,650.00 to 954,076.50. Change Order #4 in the amount of$182,973.53 is
submitted for Council approval in conjunction with this pay request.
Project Status
Lametti & Sons has substantially completed the project. Payment Request #7 includes payment
for items associated with the additional work as outlined in Change Order #4. The City
Engineer and City staffhave completed a final walkthrough of the project and have issued a
punchlist to the Contractor to complete the project. The Contractor has completed all of the
items with the exception of some bituminous repair work which will be accomplished in Spring
of 1999.
Recommendation
The Arden Hills City Engineer recommends Council approve Pay Estimate #7 for Lametti &
Sons, Inc. of Hugo, Minnesota in the amount of $208,796.54. The City Engineer recommends
that a retainage of2% be held until the bituminous repair work is completed.
.
U:\WPOOCS\ARDENJUL\GATEWA Y\PA YEST#7.MEM
-------------------
. ~
. CITY OF ARDEN HILLS
CONSTRUCTION PAYMENT VOUCHER ~
ESTIMATE NO.: 7(Seven) e
DATE: December 7,1998
PERIOD ENDING: November 30, 1998
CONTRACT: Gateway Business District 14th Street Northeast
ENGINEER'S FILE NO.: 3795 i -002-8001
TO: Lametti & Sons, Inc.
16028 Forest Boulevard North
Hugo, MN 55038
A. Original Contract Amount. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . $713,700.00
B. TotalAdditions .................................................. .$423,350.03*
C. Total Deductions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $0.00
D. TotalContractAmount ........................................... $.1,137,050.03*
E. Total Value of Work to Date ....................................... .$.1,137,022.59
F. Materials on Hand . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $0.00
G. Gross Amount Due to Date...................................... .. .$.1,137,022.59 e
H. Less Retained (2%) ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $22,740.45
I. Less Previous Payments ............................................ $905,485.60
J. Total Approved for Payment this Voucher .............................. $208,796.54
K. Total Payments Including this Voucher............................... .$.1,114,282.14
* Pending Change Order #4 Approval
APPROV ALS:
Pursuant to our field observations, I hereby recommend for payment the above stated amount for work
performed through Novefber 30, 1998.
Signed by: /:l-~9-:lY
Date
Signed by: ("2.. - "I -9 g,
Date
.
Signed by:
City of Arden Hills Date
.
City Change Orders:
No. Date Approved Additions Deductions
e One October 14, 1997 $17,000.00
Two December 15, 1997 $193,726.50
Three August 31,1998 $29,650.00
Net Change by Change Order = $240,376.50
Previous Payments:
tlQ... Date Annroved Amount
One December 15, 1997 $90,171.43
Two January 26, 1998 $183,649.92
Three April 13, 1998 $97,000.98
Four May 26, 1998 $254,093.08
Five July 13,1998 $150,474.55
Six October 13, 1998 $130,095.64
e
Total Previous Payments = $905,095.64
e
. .
. APPLICATION FOR PARTIAL PAYMENT
GATEWAY BUSINESS DISTRICT
14TH STREET NORTHEAST
BRW File: 37951-002-8001 12/09_
Page: 1
Seg. No! Unit Contract Contract To Date To Date
MnDot No Item Unit Price Quantity Amount Quantity Amount
-------- ------------------------ ------- ---------- --------- ----------- --------- -----------
Bid Schedule: 1.0 - STREET
1 SUBGRADE PREPARATION RDSTA 150.00 25.00 3750.00 21. 00 3150.00
0000.000
2 MODIFIED SELECT GRANULAR CY 10.00 5183.00 51830.00 5761.19 57611.90
0000.000 BORROW
3 AGGREGATE BASE, CLASS 5 TON 7.50 5178.06 38835.00 6007.00 45052.50
0000.000
4 TYPE 31B, BASE COURSE TON 24.00 1497.00 35928.00 1174.86 28196.64
0000.000 MIXTURE
5 TYPE 41A, WEAR COURSE TON 26.00 1215.00 31590.00 1099.18 28578.68
0000.000 MIXTURE
6 4" THERMOPLASTIC LF 2.00 4378.00 8756.00 2486.00 497_
0000.000 DRAINTILE
7 BIT. MATERIAL FOR TACK GAL 1. 50 434.00 651.00 300.00 450.00
0000.000 COAT
8 CONCRETE CURB AND GUTTER, LF 7.00 4271.00 29897.00 3680.00 25760.00
0000.000 B618
9 CONCRETE CURB & GUTTER, LF 11.00 300.00 3300.00 100.00 1100.00
0000.000 SURM.
10 MILL BITUMINOUS SURFACE SY 5.00 890.00 4450.00 0.00 0.00
0000.000
11 REMOVE AND REPLACE SY 12.00 658.00 7896.00 574.00 6888.00
0000.000 PAVEME~'T
12 SUBGRADE DENSITY TEST, EA 25.00 18.00 450.00 0.00 0.00
0000.000 INPLACE
13 CLASS 5 GRADATION TEST EA 70.00 10.00 700.00 0.00 0.00
0000.000
14 CLASS 5 PROCTOR TEST EA 90.00 5.00 450.00 0.00 0..00
0000.000 -
15 CLASS 5 DENSITY TEST, EA 25.00 12.00 300.00 0.00
0000.000 INPLACE
.
APPLICATION FOR PARTIAL PAYMENT
GATEWAY BUSINESS DISTRICT
14TH STREET NORTHEAST
tlRW File: 37951-002-8001 12/09/98
Page: 2
Seq. No/ Unit Contract Contract To Date To Date
MnDot No Item Unit Price Quantity Amount Quantity Amount
-------- ------------------------ ------- ---------- --------- ----------- --------- -----------
16 CONCRETE TESTING EA 105.00 8.00 840.00 0.00 0.00
0000.000
17 BITUMINOUS AIR VOID TEST EA 115.00 4.00 460.00 0.00 0.00
0000.000
18 BITUMINOUS CORE DENSITY EA 105.00 4.00 420.00 0.00 0.00
0000.000 TEST
19 GEOTEXTILE FABRIC SY 1.50 9565.00 14347.50 9520.00 14280.00
0000.000 (TYPE 5)
20 COMMON EXCAVATION CY 2.70 5480.00 14796.00 6680.00 18036.00
0000.000
21 COMMON BORROW (LV) CY 5.90 23260.00 13 7234.00 23260.00 137234.00
0000.000
e AGGREGATE WALL FOUNDATION CY 30.00 30.00 900.00 30.00 900.00
0000.000 MATERIAL
23 MODULAR BLOCK RETAINING SF 16.50 1500.00 24750.00 1662.00 27423.00
0000.000 WALL
24 COMMON BORROW TYPE 2 CY 4.50 5465.00 24592.50 5465.00 24592.50
0000.000
25 COMMON EXCAVATION TYPE 2 CY 2.25 11250.00 25312.50 11508.70 25894.58
0000.000
26 HAUL EXCESS MATERIAL CY 3.80 4500.00 17100.00 4500.00 17100.00
0000.000 TYPE 1
27 HAUL EXCESS MATERIAL CY 4.20 4500.00 18900.00 4500.00 18900.00
0000.000 TYPE 2
Subtotal: $ 486,119.80
Bid Schedule: 2.0 - STORM SEWER
1 12" RCP SEWER CLASS III LF 30.00 186.00 5580.00 175.00 5250.00
0000.000
" 15" RCP SEWER CLASS III LF n.oo 177.00 5487.00 194.00 6014.00
oeOOO
.
APPLICATION FOR PARTIAL PAYMENT
GATEWAY BUSINESS DISTRICT
14TH STREET NORTHEAST
BRW File: 37951-002-8001 12/09_
Page: 3
Seg. No/ Unit Contract Contract To Date To Date
MnDot No Item Unit Price Quantity Amount Quantity Amount
-------- ------------------------ ------- ---------- --------- ----------- --------- -----------
3 18" RCP SEWER CLASS III LF 32.00 159.00 5088.00 151.00 4832.00
0000.000
4 21" RCP SEWER CLASS III LF 34.00 873 . 00 29682.00 875.69 29773.46
0000.000
5 24" RCP SEWER CLASS III LF 36.00 32.00 1152.00 32.00 1152.00
0000.000
6 30" RCP SEWER CLASS III LF 45.00 80.00 3600.00 0.00 0.00
0000.000
7 33" RCP SEWER CLASS III LF 51. 00 773.00 39423.00 690.00 35190.00
0000.000
8 36" RCP SEWER CLASS III LF 57.00 247.00 14079.00 183.00 10431.00
0000.000
9 42" RCP SEWER CLASS III LF 73.00 38.00 2774.00 0.00 o.
0000.000
10 12" RCP PIPE APRON EA 450.00 2.00 900.00 1.00 450.00
0000.000
11 15" RCP PIPE APRON EA 500.00 1.00 500.00 2.00 1000.00
0000.000
12 18" RCP PIPE APRON EA 600.00 0.00 0.00 1. 00 600.00
0000.000
13 42" RCP PIPE APRON EA 1500.00 1.00 1500.00 0.00 0.00
0000.000
14 CATCH BASIN EA 900.00 5.00 4500.00 6.00 5400.00
0000.000
15 STANDARD MANHOLE EA 1100.00 8.00 8800.00 8.00 8800.00
0000.000
16 60" DIAMETER MANHOLE EA 1800.00 4.00 1200.00 3.00 5400.00
0000.000
17 12" DIAMETER MANHOLE EA 2200.00 1.00 2200.00 2.00 44006
0000.000
APPLICATION FOR PARTIAL PAYMENT
GATEWAY BUSINESS DISTRICT
14TH STREET NORTHEAST
411tRW File: 37951-002-8001 12/09/98
Page: 4
Seg. No/ Unit Contract Contract To Date To Date
MnDot No Item Unit Price Quantity Amount Quantity Amount
-------- ------------------------ ------- ---------- --------- ----------- --------- -----------
18 84" DIAMETER MANHOLE EA 3500.00 2.00 7000.00 1. 00 3500.00
0000.000
19 OUTLET STRUCTURE LS 3702.00 1.00 3702.00 1.00 3702.00
0000.000
20 RIP-RAP CLASS III CY 90.00 30.00 2700.00 43.81 3942.90
0000.000
21 JACK BORE 36" RCP LF 650.00 0.00 0.00 20.80 13520.00
0000.000 CLASS 5 (P)
22 SUBGRADE PROCTOR EA 70.00 4.00 280.00 0.00 0.00
0000.000
23 SUBGRADE DENSITY EA 25.00 20.00 500.00 0.00 0.00
0000.000
e PIPE FOUNDATION MATERIAL LF 1. 00 2056.00 2056.00 2074.00 2074.00
0000.000
25 30" RCP PIPE APRON EA 1250.00 1. 00 :1.250.00 0.00 0.00
0000.000
Subtotal: $ :1.45,43:1..36
Bid Schedule: 3.0 - SANITARY SEWER
:I. CONNECT TO EXISTING EA 3350.00 2.00 6700.00 2.00 6700.00
0000.000
2 SANITARY SEWER MANHOLE EA :1.600.00 9.00 :1.4400.00 9.00 l4400.00
0000.000
3 MANHOLE EXTRA DEPTH LF 80.00 :1.89.00 :1.5:1.20.00 :1.92.97 :1.5437.60
0000.000
4 2:1." RCP SEWER CLASS V LF 78.00 80.00 6240.00 :1.06.00 8268.00
0000.000 :1.8-20' DEEP
5 2:1." RCP SEWER CLASS V LF 78.00 60.00 4680.00 54.00 4212.00
0000.000 20-22' DEEP
~ 2:1." RCP SEWER CLASS V LF 78.00 l32.00 :1.0296.00 :1.32.00 10296.00
000 22-24' DEEP
.
APPLICATION FOR PARTIAL PAYMENT
GATEWAY BUSINESS DISTRICT
14TH STREET NORTHEAST
BRW File: 37951-002-8001 12/09_
Page: 5
Seq. No/ Unit Contract Contract To Date To Date
MnDot No Item Unit Price Quantity Amount Quantity Amount
-------- ------------------------ ------- ---------- --------- ----------- --------- -----------
7 21" RCP SEWER CLASS V LF 78.00 520.00 40560.00 488.00 38064.00
0000.000 24-26' DEEP
8 21" RCP SEWER CLASS V LF 78.00 290.00 22620.00 567.00 44226.00
0000.000 26-28' DEEP
9 21" RCP SEWER CLASS V LF 78.00 450.00 35100.00 200.00 15600.00
0000.000 28-30' DEEP
10 21" RCP SEWER CLASS V LF 78.00 50.00 3900.00 203.00 15834.00
0000.000 30-32' DEEP
11 21" RCP SEWER CLASS V LF 78.00 25.00 1950.00 344.00 26832.00
0000.000 32-34' DEEP
12 21" RCP SEWER CLASS V LF 78.00 295.00 23010.00 0.00 0.00
0000.000 34-36' DEEP
13 21" RCP SEWER CLASS V LF 78.00 175.00 13650.00 0.00 -
0000.000 36-38' DEEP
14 JACK BORE 32" STEEL LF 190.00 0.00 0.00 65.13 12374.70
0000.000 CASING PIPE
15 8" SERVICE CONNECTION EA 1000.00 4.00 4000.00 4.00 4000.00
0000.000
16 8" PVC SERVICE PIPE LF 35.00 150.00 5250.00 100.00 3500.00
0000.000
17 8" SERVICE OUTSIDE LF 70.00 60.00 4200.00 73.99 5179.30
0000.000 MANHOLE DROP
18 STANDARD PROCTOR EA 70.00 2.00 140.00 0.00 0.00
0000.000
19 INPLACE DENSITY TEST EA 25.00 60.00 1500.00 0.00 0.00
0000.000
20 PIPE FOUNDATION MATERIAL LF 1.00 1995.00 1995.00 2094.00 2094.00
0000.000
21 TEMPORARY SEWER BYPASSING LS 7500.00 1.00 7500.00 1.00 750_
0000.000
Subtotal: $ 234,517.60
.
. APPLICATION FOR PARTIAL PAYMENT
GATEWAY BUSINESS DISTRICT
. 14TH STREET NORTHEAST
~W File: 37951-002-8001 12/09/98
Page: 6
Seq. No/ Unit Contract Contract To Date To Date
MnDot No Item Unit Price Quantity Amount Quantity Amount
-------- ------------------------ ------- ---------- --------- ----------- --------- -----------
Bid Schedule: 4.0 - WATERMAIN
1 CONNECT TO EXISTING, EA 2300.00 1.00 2300.00 1. 00 2300.00
0000.000 WET TAP
2 CONNECT TO EXISTING EA 500.00 2.00 1000.00 4.00 2000.00
0000.000
3 12" DIP WATERMAIN LF 25.00 2638.00 65950.00 2596.40 64910.00
0000.000
4 6" DIP WATERMAIN LF 20.00 213.00 4260.00 205.00 4100.00
0000.000
5 HYDRANT WITH 6" VALVE EA 2200.00 7.00 15400.00 7.00 15400.00
0000.000
04lto00 8" GATE VALVE EA 500.00 3.00 1500.00 3.00 1500.00
7 12" BUTTRFLY VALVE EA 800.00 5.00 4000.00 5.00 4000.00
0000.000
8 FITTINGS LB 1.00 5490.00 5490.00 3912.00 3912.00
0000.000
9 6" SERVICE CONNECTION EA 500.00 0.00 0.00 1. 00 500.00
0000.000 WITH VALVE
10 JACK BORE 18" STEEL LF 120.00 0.00 0.00 35.35 4242.00
0000.000 CASING PIPE
11 STANDARD PROCTOR EA 70.00 1.00 70.00 0.00 0.00
0000.000
12 INPLACE DENSITY TEST EA 25.00 20.00 500.00 0.00 0.00
0000.000
13 PIPE FOUNDATION MATERIAL LF 2.00 2098.00 4196.00 2894.00 5788.00
0000.000
14 8" DIP WATERMAIN LF 23.00 187.00 4301.00 81. 00 1863.00
0000.000
e 2" POLYSTYRENE INSULATION SF 2.00 96.00 192 . 00 0.00 0.00
0000.000
.
. APPLICATION FOR PARTIAL PAYMENT
GATEWAY BUSINESS DISTRICT
14TH STREET NORTHEAST .
BRW File: 37951-002-8001 12/09_
page: 7
Seg. No/ Unit Contract Contract To Date To Date
MnDot No Item Unit Price Quantity Amount Quantity Amount
-------- ------------------------ ------- ---------- --------- ----------- --------- -----------
16 8" SERVICE CONNECTION EA 750.00 3.00 2250.00 1.00 750.00
0000.000 WITH VALVE
17 10" DIP WATERMAIN LF 24.00 60.00 1440.00 0.00 0.00
0000.000
18 10" GATE VALVE EA 700.00 1.00 700.00 0.00 0.00
0000.000
19 WELSH CONSTRUCTION WORK LS 6356.53 1.00 6356.53 1. 00 6356.53
0000.000
Subtotal: $ 117,621.53
Bid Schedule: 5.0 - SITEWORK
1 ABANDON/F'ILL SANITARY LF 15.00 1540.00 23100.00 1540.00 2nOO.00
0000.000 SEWER
2 ABANDON SANITARY SEWER EA 1200.00 3.00 3600.00 3.00 360e
0000.000 MANHOLES
3 SODDING SY 2.00 2000.00 4000.00 200.00 400.00
0000.000
4 SEED AND MULCH AC 1000.00 1.50 1500.00 3.96 3960.00
0000.000
5 SILT FENCE, HEAVY DUTY LF 2.50 1000.00 2500.00 900.00 2250.00
0000.000
6 WOOD FIBER BLANKET SY 2.50 1200.00 3000.00 1253.00 3132.50
0000.000
7 REMOVE 8" WATERMAIN LF 10.00 300.00 3000.00 801.00 8010.00
0000.000
8 REMOVE CURB AND GUTTER LF 2.00 450.00 900.00 485.00 970.00
0000.000
9 REMOVE EXISTING PAVEMENT SY 1.00 667.00 667.00 553.00 553.00
0000.000
10 POND EXCAVATION CY 4.00 13729.00 54916.00 13729.00 54916.00
0000.000 e
. .
. APPLICATION FOR PARTIAL PAYMENT
GATEWAY BUSINESS DISTRICT
. 14TH STREET NORTHEAST
taRW File: 37951-002-8001 12/09/98
Page: 8
Seg. No/ Unit Contract Contract To Date To Date
MnDot No Item unit Price Quantity Amount Quantity Amount
-------- ------------------------ ------- ---------- --------- ----------- --------- -----------
11 CLEARING AC 2250.00 4.00 9000.00 5.20 11700.00
0000.000
12 GRUBBING AC 2000.00 4.00 8000.00 5.20 10400.00
0000.000
13 RECLAIM CONCRETE CY 7.60 1100.00 8360.00 913 .00 6938.80
0000.000 FOUNDATION
14 REMOVE & REPLACE RR LS 23402.00 1. 00 23402.00 1. 00 23402.00
0000.000 TRACKS
Subtotal: $ 153,332.30
Grand Total: $ 1,137,022.59
e
e
l DEC-09-1998 18:38 BRW 612 370 1378 P.01/04
~ MBR,^,-_m m MEMORANDUM
e ' A CIIItMP &.MOORE SIOUP mMPANY
BRW
Th''esher Squore:
700 South Third Stroot
Minneapolis, MN 55415
Phone: (612) 370-0700
p",,: (612) 370-1378
To: Brian Fritsinger/City Administrator File: 37951 002 8001
From: Gregory S. BrownIBRW, Inc.
Arden Hills City Engineer
Date: December 9, 1998
Subject: Change Order #4
Gateway Business District, J 4th Street Northeast
~R"kg:round
The City of Arden Hills awarded Lametti & Sons, Jnc. of Hugo, Minnesota the Gateway
. Business District, 14th Street Northeast project on October 14, 1997. Lametti & Sons low bid
was $713,700.00; Change Order #1 was approved by the Council on October 14, 1997 increasing
the contract amount by $17.000.00 to $730,700.00. Change Order #2 was approved by the
Council on December 15, 1998 increasing the contract amount by $193,726.50 to $924,426.50.
Change Order #3 was approved by the Council on August 31, 1998 increasing the contract
anlount by $29,650.00 to $954,076.50.
~,rpose of Change Orllf'f #4
Change Order #4 and the accompanying Payment Request #7 constitute Final Payment for the
Gateway Boulevard project with the exception of a 2% retainage (approximately $22,000.00)
which is being held until all punchlist items are satisfactorily completed. It is anticipated. that the
retainage will be released with a final payment issued in the Spring of1999.
A significant amount of the items included in Change Order #4 were negotiated with the
contractor based upon comparing records ofmllterials, equipment and labor spent accomplishing
the work. The City Engineer and the Contractor have had several meetings since August to
evaluate each item and agree 011 a price which both represents the effort of the Contractor and
compares to typical industry going rates for work originally bid. Where appropriate, additional
work was paid for using existing contract prices. This process has taken several iterations and
therefor the application for Change Order #4 is submitted much later than desu'ed by the City
Engineer.
Change Order #4 includes work associated with five main categories which are described below:
. U:\\VI'1)OCS\ARDENHIL\GA.T2WAY\CH,\NOUIM MliM
--.-....-
DEC-09-1998 lB:3t:1 BRW 612 .
37121 1378 P.I2I2/04
Mr. Brian Fritsinger ..
December 9, 1998
Page 2 .
1) Storm Water Pond Relocation:
The original plan prepared by Howard R. Green detailed a stonn water pond adjacent
to an existing wetland located south of 13th St. NE. This location had not been
agreed to by the property owner prior LO the project letting. As a result of
negotiations with the property owner, a new location for the pond was selected
betwcen the Minnesota Commercial Railroad spur line and 13th Street N.E. This
location required additional excavation of soils since the general surface elevation
was higher than the original pond location. The new location places the pond in an
area under the existing NSP easement in the northwest corner of the site and therefor
improves the marketability of the property over the original pond conJiguration which
was situated more central to the property. All acceptable soils excavated from the
pond (approximately 65% of the total) were utilized for backfil I of the sanitary sewer
trench and road embankment construction. The contractor agreed to perform the
additional excavation at the original contract unit price. The cost of this work is
approximately $48,000.00.
2) Watermain Related Work:
a) The original plans included the construction of a 12" diameter watermain along
14th Street to serve the new development and enhance fire flow capacity in the
northwest portion of the City. After reviewing the existing city watermain network it .
became apparent that a 600 foot section of existing 8" watennain located along an
easement to the southeast of the Welsh development was not included in the project
for upgrade to 12". This section ofwatennain would be sandwiched inside an
otherwise continuous 12" trunk waterrnain loop. This situation was discussed with
city staff and the staff agreed with the City Engineer's recommendation to upgrdde
the existing watermain to 12" diameter. The cost of this work is approximately
$16,500.00.
b) The original plans did not address an existing hydrant located in the proposed
Gateway Court cuI-de-sac. The existing hydrant was salvaged and a new hydrant was
installed adjacent to the new roadway. The cost of this work is approximately
$5,500.00.
3) Saoitary Sewer Related Work:
a) The original plans did not include provisions for connecting the existing ATS
sanitary sewer to the new trunk sanitary sewer. The plans were modified to include a
24 foot deep manhole with outside service drop connection. The work was paid for
under existing contract items. The cost of this work is approximately $4,300.00.
b) The existing sanitary sewer pipe at the downstream connection of the new trunk
sewer was determined to be sagging and holding sewage. The contractor was directed
to modify the proposed connection to avoid the existing sagging pipe. This
lJ,\WpOOCS\l\Jt.DJDIIlftl.,\OATmVA.'Y\l."m.a.WGI#4.MI!M .
.
DEC-09-1998 18:39 I3RW 612 370 1378 P.03/04
, Mr. Brian Fritsinger
e December 9, 1998
Page 3
modification included approximately 40 LF of additional sanitary sewer pipe and
added additional complexity to the reconncction of the sewer since mechanical
bypassing of sewage was required. The additional pipe was paid for at the contract
unit price. bypassing work was tracked by BR W and the contractOT and paid for on a
time and materials basis. The cost of this work is approximately $14,000.00.
---4) WeISli-COiisfructiojfCiimpllfliu~elatedWork~...--
The contractor incurred costs to perform additional work as a direct result of activities
on the Welsh development. Welsh requcsted the city to replace an 8" watermain
service to 12" diameter after the planned S" service had been installed. Welsh agreed
to reimburse the City for the work. The conlractor incurred labor and equipment
costs for resetting a hydrant which was hit by Welsh construction traffic. The
contmctor incurred additional labor and cquipment costs for constructing watennain
in an easement area that Welsh Constnlction had placed an additional6-S feet of fill.
The city requested Welsh to remove the material but they have not done this to date.
The cost of these work items are $6,356.53.
5) Soil Correction Related Work:
Change Order #2 included additional funding for the importing of 5,000 Cubic Yards
e offill to replace unsuitable soils encountered during the excavation of the sanitary
sewer trench. Change Order #2 also included funds for the removal and pulverizing
of old foundation materials encountered on the site. As the wolk progressed,
additional areas ofunsmtable materials were encountered in the pond site, Illlder
Round Lake Road near 13th Street and under Gateway Court. The increase in
unsuitable materials encountered within the project limits required that a large portion
be trucked off site as no space was available adjacent to the roadway embankment to
''waste'' the excess materials as was done for the unsuitable materials encountered
earlier in the project. The contractor was able to arrange for the removal of several
hundred cubic yards of excess topsoil materials from the site at no charge to the City.
The City Engineer and Contractor negotiated hauling and import prices for the work.
The Contractor was directed to haul 9,000 CY of unsuitable materials off site and
approximately 5,500 cubic yards of additional material were imported to the site to
replace pOOT materials encountered in the trench and roadway beds. In addition,
11,250 cubic yards ofrnaterials were removed from the sewer trench and ''wasled'' on
non-loadbearing slopes within the project area where possible in lieu of hauling away.
The ''wasting'' of trench excavation materials involves more equipment time and
labor than a standard trench backfilling operation and is equivalent to work that
would normally be paid as common excavation. The cubic yard unit price agreed to
for wasting the unsuitable trench materials is $2.25. (the contract unit price for
common excavation was $2.70 which itself is on \he low end of the typical range).
The cubic yard unit prices agreed to for hauling excess materials ranged from $3.80 to
e $4.20 (these unit prices are on the low end of the typical range). The cubic yard unit
1J,\w.~m.\<.ATRW.V\CH,I\.JIIGSt4.MEM
.
DEC-09-1998 18:39 BRW 612 370 1378 P.04/04
Mr. Brian Fritsinger ,
December 9, 1998 e
Page 4
price agreed to for importing additional material was is $4.50 (the original contract
cubic yard unit price for importing material was 55.90). It is the opinion ofthc City
Engineer that the unit prices for the additional earthwork associated with the
unsuitable soils are well below industry averages and represent a competitive "dirt
market" which existed during the winter of 1998. The combined cost of these work
items is approximately $86,000,00
Rf!cnmmendation
The Arden Hills City Engineer recommends Council approve Change Order #4 thereby
increasing the contract amount by $182,973.53 from $954,076.50 to $ 1,137,050.03.
e
File 37951 002 8001
l.HWP1)l)OS\AR:~IIlNHIJ.\[t.I.T.li:WAY\(1~.MnM e
TOTAL P.04
.
. Ji ~ d t
e ~.! I ~I i i~ I J .1 :! I
Hh ill II! ~ il ! j j J' ~ ~ .
tllj Ih ! il hH U ! 11 I n I ~ !
~HI ~~! I. Ii! ~J1h :tl ~ I !hh~' fi~~
h-~ Iii il P Ij~i ! 1 j ~ hHHI !i!
hd] ~)i I ill JU I I i IlU; I I i ul, ~ I I ! U!Hh II! ~
& . ~ . ~ & . a a & a ~ ~ i ~ & a ~ a ~ a ~ ~ . ~ a ~ s ~ &
~ ~OQ~O 8000 ~~=ooo:;~oO~i\ll~~iEO
j'; ""'
o ... .... ...
!
i '
il
~ i
'D ...."'''''....,,'''5 "" ~
'; ----------;~~.~;~;;~ ~~'I ~ ~
aN tlJoI:o nc?nM""'..\..\I""....:...:. 1'\":'............... .,:..,:.... ......
~ & , , ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ , ~ ~ ~ . I , , a . , ~
o~ li~~!i~.~~~~I~.~ii~i\~!S.!1.~ ~~i ~. i
~ .. ICl "".... N ... Cl <'l'" ...... ..
~ ~ ... ... ... ... ~ .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... ....
. 88 !;::~~~g:s~g:=!;!~l2$~~;;;Si8~12C;e;~f,lS~li;!~
~ ~ . ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ i ~ ~ ~ ~ ~ ~ a ~ ~ ~ ~ ~ ~ ~ S i
NICl $!..N... ((10 ......::i .......(101 Il'l .... ...
! .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... ....
,~~ ~ ~$
SO! 8: N Co ...
~ ~ _ ~ ; 2
1! .... .... .... .... :
is ~ ~ ~ ~ ~ ~ ~ Il'l ~ ~ ~ i ~ g: ~ 3 ~ ~ = ~ ~ ~ ~
~I i ~ ;!I1'~~~g~l2~~gt::; ~;;;t:i:l~~:!~8i
i "'" ,.. _.~ t'lf"l._ ""''''''. t':lC'lo'" ft ",(I; _1lS__N
e ...........
~ w .... ................... 'tit' .... W .... ... ... "" .... tit' ... "" .... ... W tit' tit' ... ""
lBS;S:S~f:g~~ ~ 88 ~ 2~ i
I ~~~j~.~~i" ..; . ~~ .. ~~ ;
...", ... ...
S ...Wtlt'MM...M..."".....""...... ...... OIl"""""'''''''''' tit' ""
li1;;~8~~l88~~~;:~lQ&;~:;;mt= &I::R~~S~le$~
,;~~~:'~..~,;,;iti..;~re~ril"i ~i"~;&~!Ii"'i~
~....&!.1I1....,...~~....~:8....;o3o.......'!J"'" t!i 'f.I"'_Nj:;:~......
I -- ~ ~-
3 "" ... "" ... tit' tit' "" .... "" "" ... ... tit' .... .... ... tit' ... W tit' OIl .... ... ... ... ... tit' ... ...
ii . ~$~ I 12 ! .
~ I I ~ t i ~ f j · s <<! ~l~ ~ h"iE ~~
~ U~~t . Ii! Ht I~l h!jJ It ~:U ~ ~ ~ ~ j! :f)f! ~H
i ~ng ~ ~i~~H! ~i~ HFI~i 12 i~n ~! ~ ill ~ d~H ~h
s-"%I iW's1.'.!!- -t Cj .~ ~~a. .. ~ % .. .. - ;liORo .~!!
~ i~~:!:!~ tQ~~: -5,& 'eo j~ i 8 !.s E~""~ lit 5 s::l S S ii ~J1~ 1Il~ ~ E' .
~ rl to ~ J t! ~~: E ~~ !:! ~ ~ Ii ~ s ~ s .!:!:: GI ~ [i ;.. ;.. J ~ ~ i.j 11 ~
I i Ii r~.:e~H~.!H~h[ i~~ hh!~ ;'Hih ~ >; i! 1 1 i iud !!h
li -:;f ..~O.i!~._9!!~g~ i ':!~ WI~I il "'-e:r:z:i ;- S 'i 2 ~ ~ %"ii:s..i NO
. Ill! mllmlmnh \li!lHBllhau ill j j ill Hili HI
~ ~ ~ , ~ ~ H~ ! ~ I ~ ~ ~ il ! ~; ~ ~ ! ~ ~ ! ! ! i i !
~! ... N "' ... ~ ~ ~ ~ ~ G ~ ~ ~ ~ ~ ;: ~ ~ ~ ~ ~ & N ~ ~ t!i ~ ~ ~ ~ ~ ~ ~ ~
-------
.
g .
. U8
j L~ ~ H~I a
~If! Hi~igl ~Jll .
~ d ~5fll~ ~ - ~ ~i II
i iB h i tnn ~ t i ~~II~i
li~H ~~ ~ ~~~@~8~ ~~ ~ !hlils
~in .rl l H .~~~ ii, ~ HP~1
ih! H f H ~~!;i U I ~~ii~l
J.lI~ ~s s 1I8g~~~~ ll" I ;:(N~J.~I
iig. ill 11 :'~i!ii!'!:i~' Ii W-l!~i~
i ~.5Z _ fi i _ __nHst.cS~ i iUi!i"
J ~~if! ~ ~ iUi ~ ~ ~ ~HHhJd~ ~ h ~ HBhl
g- 13 c; g g lE: :g 8 8 8 g ~ 8 R:S gQ)
ci ci 0 0: ci ~ iii ci c:i ci ci ci I . , ori '3. . 8l!!
-----....8. --8. 11 liS. ......
i - N to) ....... ill
~ ""... "" ... .... ""
.
~
i
.
~In
j .. .. ~ ~ ~ ~ ~
. ,
CII III .... ... 0 ... 0 0 ..
1<')"i"'C'lI~.,~,l'jI"'N"'''' ~~~~~ ~N
A.,J.....NNN-........~.. .........N..._....~~
; ~ ; ~ $ ~ ~ ~ ~ * ! ~ S 8 8 ~ ~ ~ i 8 ~ ~ ~~
I ~ ~ g ~ . .... ori g ~ ~ ~ ~ ~ ' ~ s . ~ ~ ~ ~ ~ g a~
o ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ &... ~... ~ ~ ~ ~ ~ ~ ~ ~
~ M_NN.,NN ... N N -......~~.. ~ e
g "" "" "" "" "" "" "" "" "" "" "" "" "" "" "" ... .... "" "" "" ""
: m ~ ~ $ ~ ~ ~ ~ ~ ! ~ ~ 8 8 ~ ~ ~ i & ~ ~ a~
~ ~ ~ ~ . ~ ~ ~ ~ ~ ~ l ~ . ~ ~ ~ ~ ~ ~ & ~ ~ !~
_ l'l_NN"l'''. ... NM C\I ..........l'e;;.~ ~
! "" ... .... ... "" .... .... .... M .... M .... .... .... .... " w w .... _ w
i
,,~
~ .
i ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
"I ~ ~ ~ ~ ~ ~ II ~ ~ ~ ~ &
III - lD .. Oil In iI'i In _ oN "'....
e N coi
~J _ .... - w _ _ .... _ ................
~.881~~::;~8~:; ~
l.~~~.~~~~~ ~~ ~
$....;......._;__".......w ...
~~::~~~~~~~.~~ ~
g>O....lna....alll-..Ift""$! ~
~;:;5liO~IP.Iii:i~:;~~:. ~
~ M ... .... "" ... .... ... "" ... "" "" .... .. ...
. r 11 if! :; '5 i ~ ~ I> i
~ [ l li~ij ~ ~ i ~ ~ i I ~~;
f J E ~ ~"E ~ . ~ ~ I!" ~ ~. I I:il i
~ illi ~HiHi i i! i!) ~ i ~ I :51!n i
a .R~ "p~.li. Jf i ii. ~ ~ I i l~"..iwl ~ ~
! jh h!!;;! it i'~: f~! j~. i i i I~~H~ 1 J
~~~~ I.e~,,~~ !~ .~ ~ ~l. ~ ~ g ~ .~: ~~-
~ hSji ~H!ligJ .;Z. 1i~a" n~ 1;" I ~ I ;i~!~U . i
" Be"_~ E~~.~' ~l. '~~1l '0'5 ;! ~ " 'i::(l~ ~ '" ~
Ci~ol&~~~~!u::si; ~ ~ ~uu ; '$ , e l! ~-6~ ~>.:! 15
I HHiHHIBijh J1hUih i ! j j I H~Hn i h .
. ~~~~~!i~~'~~~~ ~
8 N N M 6 - ~ ~ G ! "" c ~ ~
..______ NNININ
~i ~ R ~ ~ ~ ~ ~ Ai:; ~ ~ ~ ~ ~ ~ ~ i S ~ ~ 3 ~ $
. ,.
.
. I CHANGE ORDER I
e No. 4 (Four)
PROJECT: Gateway Business District-14th Street NE DATE OF ISSUANCE: December 8. 1998
OWNER: City of Arden Hills ENGINEER: Gregory S. Brown, PE
4364 West Round Lake Road BRW, Inc.,
Arden Hills, MN 55112 700 Third St. South
Minneapolis, MN 55415
CONTRACTOR: Lametli & Sons, Inc.
16028 Forest Boulevard North
Hugo. MN 55038
CONTRACT FOR: Gateway Business District- ENGINEER's PROJECT NO. 37951-002-8001
14th Street NE
You are directed to make the following changes in the Contract Documents.
Description: Work associated with storm water pond relocation; Work associated with the extension of 12"
watermain; Work associated with the removal and installation of a new fire hydrant in Gateway
Court; Work associated with a sanitary sewer connection to A TS property; Work associated
with installing additional pipe and bypassing to eliminate a sag in sanitary sewer; Work
performed due to the actions of Welsh Construction which will be forwarded to Welsh for
reimbursement; Earthwork related to soil correction under roadway areas including importing
of suitable backfill materials, exporting excess unsuitable materials and topsoil and equipment
costs to shume unsuitable materials around site to be wasted in lieu of hauling.
Attachments: Line item schedule, Detailed Memo to Cir Administrator
CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIME:
e Original Contract Price Original Contract Time
$ 71370000
Days or Date
Previous Change Orders No. 1 To No. '1 Net Change from previous Change Orders
$ 140 '176 00
Days
Contract Price prior to this Change Order Contract Time Prior to this Change Order
$ 954 076 50
Days or Date
Net Increase (Decrease) of this Change Order Net Increase (Decrease) of this Change Order
$ 182973 5'1
Days
Contract Price with all approved Change Orders Contract Time with all approved Change Orders
$ 1 13705003
Davs or Date
:C01~~D/flp APPROVED: APPROVEDO
e By BY~~
/ BRW Ar.r CilV of Arden Hills Contr or
V If
,," ,
.
Original Quantity Amount
IteIIl Unit Contract Increase! Add! .
No. Item Unit Price Quantity (Decrease) (Deduct)
SCHEDULE 1.0 - STREET
Add 24 Common Borrow Type 2 CY $4.50 0 5,465 $24,592.50
Add 25 Common Excavation Type 2 CY $2.25 0 11,250 $25,312.50
Add 26 Haul Excess Material Type 1 CY $3.80 0 4,500 $17,100.00
Add 27 Haul ExcessMaterial Type 2 CY $4.20 0 4,500 $18,900.00
NET CHANGE S85,905.00
Original Quantity Amount
Item Unit Contract Increase! Add!
No. Item Unit Price Quantity (Decrease) (Deduct)
SCHEDULE 2.0 - STORM SEWER
.
3 18" RCP Sewer Class III LF $32.00 100 59 SI,888.00
4 21" RCP Sewer Class III LF $34.00 423 450 $15,300.00
15 Standard Manhole EA $1,100.00 7 1 1,100.00
NET CHA."1GE $18,288.00
Original Quantity Amount
Item Unit Contract Increase! Add!
No. Item Unit Price Quantity (Decrease) (Deduct)
SCHEDULE 3.0 - SANITARY SEWER
2 Sanitary Sewer Manhole EA $1,600.00 8 1 S 1,600.00
3 Manhole Extra Depth LF' $80.00 169 20 SI,600.00
6 21" RCP Sewer Class V, 22'-24' Deep LF $78.00 50 82 S6,396.00
15 8" Service Cormection EA $1,000.00 3 1 S 1,000.00
Add 21 Temporary Sewer Bypassing LS $7,500.00 3 1 57.500.00
NET CHANGE $18,096.00
Original Quantity Amount
Item Unit Contract Increase! Add!
No. Item Unlt Price Quantity (Decrease) (Deduct)
SCHEDULE 4.0 - W A TERMAlN
3 12" DIP Watennain 2,098 540 $13,500.00
. ,.
.
4 6" DIP Watermain LF $20,00 88 125 S2,500.00
. 5 Hydrant with 6" Valve EA $2,200.00 5 2 S4,400.00
7 12" Butterfly Valve EA $800,00 3 2 S 1 ,600.00
,
Add 19 Welsh Construction Work LS $6,356.53 0 I S6,356.53
NET CHANGE S28,356.53
Original Quantit). Amount
1Iem Unit ' Contract Increase! Add!
No. 1Iem Unit Price Quantity (Decrease) (Deduct)
SCHEDULE 5.0 - SITEWORK
10 Pond Excavation CY $4.00 5,647 8,082 532,328.00
NET CHANGE S32,328.00
NETCHANGES~ARY
SCHEDULE DEDUCT ADD
1.0 - Street S85,905.00
2.0 - Storm Sewer S 18,28S.00
3.0 - Sanitary Sewer SI8,090.00
4.0 - Watermain S28,356.53
5.0 - Sitework S32,32S.00
Subtotal SI81,085.53
TOTAL NET CHANGE SI82,973.53
.
------------------- ----
-em__ CITY OF ARDEN HILLS
nn ------G()UN'r\'-OF RAMSEy---- n -. --- - -------~
STATE OF MINNESOTA
RESOLUTION NO. 98-74
A RESOLUTION COMMENDING SUSAN KEIM
FOR HER YEARS OF SERVICE TO THE CITY OF ARDEN IDLLS
WHEREAS, Susan Keirn has faithfully and diligently served the City of Arden Hills for the past
four (4) years; and
WHEREAS, Susan Keirn has been very responsible to the citizens and business community; and
WHEREAS, Susan Keim has also worked to improve the community and has contributed
immeasurably to the excellence of government in Arden Hills by serving as liaison to the
following committees:
Parks and Recreation Commission
Northwest Youth and Family Services
Business Relations Committee
Finance Committee
e Human Rights Committee
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills,
Minnesota:
That the Arden Hills City Council, on behalf of Council, staff and all the citizens of
Arden Hills, express their sincere gratitude and appreciation for these past four years of
service; and
BE IT FURTHER RESOLVED, that the City Council extends its best wishes to Susan and her
family.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 14TH DAY OF DECEMBER, 1998.
DENNIS PROBST, MAYOR
ATTEST:
e BRIAN FRlTSINGER, CITY ADMINISTRATOR
CITY OF ARDEN HILLS
. 4364 WEST ROUND LAKE ROAD
ARDEN HILLS, MN 55112.5794
PUBUC NOTICE FILE
Due to scheduling conflicts, the City of Arden Hills Council Worksession scheduled for
Monday, December 21, 1998 and the regular Council meeting scheduled for Monday,
December 28, 1998 have been canceled.
The next regular Council meeting is scheduled for Monday, January 4, 1999 and the
next Worksession is scheduled for Monday, January II, 1999.
.
For additional information, please contact City Hall at (651) 633-5676
Brian Fritsinger
City Administrator
POSTED: 1'7-.('7.~f
-
PHONE: (812) 833.5878 . FAX (812) 833-7839
---....--