HomeMy WebLinkAboutCCP 01-04-1999
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CITY OF ARDEN HILLS
4364 WEST ROUND lAKE ROAD
ARDEN HillS, MN 55112-5794
AGENDA
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
SPECIAL MEETING
CITY HALL
MONDAY, JANUARY 4,1999,8:30 P.M. (APPROXIMATE)*'"
** ALL TIMES ARE APPROXIMATE"''''
THE EDA MEETING WD...L BE CONVENED
IMMEDIATELY FOLLOWING THE CONCLUSION OF
THE CITY COUNCIL MEETING
8:30 P,M,
1.
Call to Order
. 8:30 P,M, 2. Approval of Meeting Agenda
8:30 P,M, 3. Approval of Minutes
a. December 14, 1998 Special Meeting
8:30 P.M, 4. Unfinished arid New Business
a, Indykiewicz Property Acquisition
8:45 P.M,
5.
Miscellaneous Comments
9:00P,M.
6.
Adjourn
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The above times may vary depending upon length of issue discussion,
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PHONE: 1812) 833-5878 . FAX 1812) 833-7839
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CITY OF ARDEN HILLS
MEMORANDUM
DATE.
De<:tuIL". 36, 1998
TO:
Economic Development Authority (EDA) Board of Commissioners
Brian Fritsinger, Secretary/Treasurer ~~~ @
Secretary/Treasurer Comments for the January 4, 1998 Special EDA
Meeting
FROM:
SUBJECT:
**ALL TIMES ARE APPROXlMATE**
THE EDA MEETING WILL BE CONVENED
IMMEDIATELY FOLLOWING THE CONCLUSION OF
THE CITY COUNCIL MEETING
1.
Approval of Minutes
The Authority is asked to approve the Minutes of the December 14, 1998 Special Meeting
of the Economic Development Authority (EDA),
2. Unfinished and New Business
a. Indykiewicz Property Acquisition
The Authority is asked to consider the acquisition of the full (6,8 acre)
Indykiewicz site by authorizing the City Attorney to prepare a Purchase
Agreement for the various parcels and authorizing staff to hire a consultant to
conduct a Phase 1 Environmental Analysis of the property,
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MINUTES
CITY OF ARDEN HILLS, MINNESOTA
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
SPECIAL MEETING
DECEMBER 14, 1998
7:15 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
DRAFT
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CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, President Dennis Probst called to order the
Economic Development Authority (EDA) meeting at 7:18 p,m,
Present:
President Dennis Probst, Commissioners Beverly Aplikowski, Susan
Keirn, Gregg Larson and Paul Malone.
Absent:
None,
Also present were Executive Director, Kevin Ringwald; SecretarylTreasurer, Brian
Fritsinger; Controller, Terrance Post; and Recording Secretary, Carla Wirth.
ADOPT AGENDA
MOTION:
Commissioner Malone moved and Commissioner Aplikowski seconded a motion
to adopt the agenda for the December 14, 1998, Special Meeting of the Economic
Development Authority, The motion carried unanimously (5-0),
APPROVE MINUTES
A. September 14, 1998 Special Meeting
Commissioner Larson requested a correction to page 2, third paragraph from the bottom, to
change the wording "Commissioner Larson noted a curiosity" to "Commission Larson was
curious."
MOTION:
Commissioner Keim moved and Commissioner Larson seconded a motion to
approve the meeting minutes of the September 14, 1998 Special Meeting of the
Economic Development Authority as corrected, The motion carried unanimously
(5-0),
UNFINISHED AND NEW BUSINESS
A. EDA Resolution #98-03. Adoption of 1999 EDA Budget
Mr. Post explained that the EDA was asked to adopt EDA Resolution #98-03 which would adopt
the 1999 EDA budget. He pointed out that TIF District No, 4 expends $1.4 million more than
resources indicated which will be funded from bond proceeds remaining from 1998, Mr. Post
called attention to Fund 702 which is active in the last four months of 1998 and 1999, He
explained that Revolving Business Loan Fund No, 702 revenue transaction activity reflects the
DRAFT
ARDEN HILLS ECONOMIC DEVELOPMENT AUTHORITY - DECEMBER 14, 1998 2
installment loan payments from CPI on a $100,000 Minnesota Department of Trade and e
Economic Development loan, Mr. Post stated they are making note payments of principal and
interest.
'-President PIObst inquiIcd H:g1l1djug tliG !coUll [VI jJ<IYIIl""l. M.. Pv,t ,l<It"J [Imt it i, ,e[ [ur a five
year, or 60 month, payment.
Mr. Post then reviewed TIF District No, 1, Round Lake Housing, where TIF revenue is down due
to required district decertification action during 1999, He pointed out that this TIF district must
be decertified in June of 1999 so no TIF revenue can be taken after that certification date, The
proceeds of that TIF revenue are being used as an inner-fund loan to pay offKem Milling site
acquisition costs initially funded by the PIR Fund No, 501.
Mr. Post reviewed Fund 704, TIF District No, 2, Round Lake Office, which shows expenditures
assuming that the Highway 96/Round Lake Road intersection project land acquisition will occur
in 1999 instead of the originally planned 1998, The level of Ramsey County cost participation is
an assumption in the absence of an approved agreement between the two parties at this time.
Mr. Post reviewed Fund 705, TIF District No, 3, Cottage Villas, noting the slightly lower payout
occurring to the developer which is, in part, due to lower TIF revenues occurring because the
class rates for apartments is dropping,
MOTION:
Commissioner Malone moved and Commissioner Aplikowski seconded a motion
to adopt EDA Resolution #98-03, Adoption of 1999 EDA Budget. The motion
carried unanimously (5-0),
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MISCELLANEOUS COMMENTS
None,
ADJOURN
MOTION:
Commissioner Malone moved and Commissioner Keim seconded a motion to
adjourn the meeting at 7:27 p,m, The motion carried unanimously (5-0),
Dennis Probst
President
Brian Fritsinger
Secretary-Treasurer
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CITY OF ARDEN HILLS
ECONOMIC DEVELOPMENT AUTHORITY
MEMORANDUM
DATE:
January 4.1999
TO:
EDA President and Board of Commissioners
FROM:
Kevin Ringwald, Executive Director
SUBJECT:
Property acquisition for Round Lake Road/Highway 96 intersection
(Indykiewicz property)
Requested Action
The EDA is being requested to authorize the City Attorney to prepare a purchase agreement for
the entire Indykiewicz parcel (1920 Highway 96) for a price not to exceed $1,150,000,00
(excluding dirt and fixtures), subject to stable soils and no environmental contamination,
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Back!!round
As you are aware, the City has been working on improving the intersection of Round Lake Road
and Highway 96 with Ramsey County, This work has proposed the easterly relocation of this
connection, so as to improve separation from the 1-35W interchange and to improve access to the
Gateway Business District (GBD), The City Engineer in conjunction with Ramsey County have
determined what that realignment should be (Exhibit A). The City has taken, and will take
numerous actions, to effectuate this realignment.
The City Council on June 8,1998, adopted Resolution No, 98-44, which authorized the
condemnation of the 6,8 acre Indykiewicz property (Exhibit B), The City Attorney served legal
notice to the Indykiewicz's on September 11, 1998, which started the 90 day "Quick Take"
process, Therefore, the theoretical acquisition date would be Thursday, December 10, 1998,
However, the City has yet to provide the property owner the required 30 day notice to vacate the
property, The Staff has been continually working with the property owners in an attempt to
avoid court action and resolve this acquisition through a negotiated settlement,
How was the oronosed Purchase Price determined?
The Staff authorized the preparation of two appraisals for the total acquisition of the Indykiewicz
parcel. The two appraisals were required by Ramsey County to qualify for reimbursement, The
two appraisals were then sent to a review appraiser who determined what the value of the
property should be, The review appraiser determined that the value ofthe property should be
$1,030,000,00, which happened to be exactly the value of the higher of the two appraisals, The
lndykiewicz's had an appraisal completed for their property and it determined that the value was
at least $1,300,000,00, The Staff extended an informal offer to the Indykiewicz's of
$1,100,000,00, The Indykiewicz's counter-offered with a value of$I,150,000,OO, which is the
. price being forwarded to the EDA for its consideration,
Indykiewicz Property Acquisition
Page Two
January 4, 1999
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Do we have to buv the entire nronertv?
No, The EDA can choose to just purchase that part of the property required for the road, which is
approximately 4,05 acres (see Exhibit A), The Staff authorized the preparation of an appraisal
for the "partial taking", The value determined by the appraiser was $635,000,00 (including
$16,000 in severance damages).
However, the property owner has stated that they are not interested in a partial take, Therefore, a
negotiated settlement is not possible for the partial take, Additionally, the property owner has
stated that if a partial take is pursued that they would file an adverse condemnation suit and
attempt to force the purchase of the entire site, The property owner believes that the remnant
parcel is to small to provide for their business needs and that it provides for an unsafe point of
access for trucks entering and exiting the site, The property owner mayor may not prevail on
their adverse condemnation claim, but it would certainly add additional time and money to the
project.
What is the status on price for Fixtures and Dirt?
The property owner has stated that the fixtures are worth $143,650,00 and the dirt is worth
$210,000,00 (35,000 cubic yards x $6,OO/cubic yard) for a total of$353,650,OO, The Staff has
authorized the preparation of a fixture appraisal, which will determine the price of the fixtures
and dirt. It is anticipated that the appraisal will be ready within the 10 to 14 days,
.
The property owner has suggested that they are amenable to coming to agreement on the
purchase price of the property, excluding fixtures and dirt, now and continue to work on the
value of these items, Essentially, what is being proposed is that if a negotiated agreement on the
fixtures and dirt is not reached (say, within 30 days of the signing of the purchase agreement)
then an arbitration process would start to resolve the value of these items, Assumably then,
$353,650,00 would be the worst case scenario for the fixtures and dirt, unless our appraisal
comes in at a higher number,
Whv not let Ramsev County build the intersection in their time frame?
Ramsey County is in the process of reconstructing Highway 96 road from Old Highway 8 in
New Brighton to Interstate 35E in White Bear Lake, Ramsey County has segmented this
reconstruction project over a period of years, The original reconstruction schedule (January,
1996 - Concept Study) for the entire project was estimated to commence in the year 1997 and
conclude in the year 2000, Two segments of this reconstruction project are located in the City of
Arden Hills, Segment One is from Old Highway 8 to Highway I 0 and Segment Two is from
Highway 10 to Lexington A venue, The reconstruction of Segment One was originally planned
to commence in 1998, The reconstruction would involve the provision of a four lane divided
highway, reconstruction of the Interstate 35W bridge, relocation of the West Round Lake Road
intersection, relocation of the entrance to the Arden Manor Mobile Home Park, and
reconstruction of the Highway 10 intersection,
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Indykiewicz Property Acquisition
Page Three
January 4, 1999
The City of Arden Hills has been working on redeveloping the area at the northeast comer of
Interst~t" ,~w ~nrl Tnt"r<t~t" hQ4 which ;< knOWlLas the Gateway RlIsine<s District (GRD) and
whose sole access is via West Round Lake Road, The City proceeded with the redevelopment of
this area based on the aforementioned reconstruction schedule and approved the development of
approximately 500,000 square feet of new Office/Showroom development in the GBD, As part
of that development the City implied that the employees in this new development would be able
to safely get out to Highway 96,
The reconstruction schedule for Segment One of the Highway 96 project is currently estimated to
commence in the year 1999 and conclude in the year 2002, The City can choose to provide
traffic police at the corner until the County reconstructs the road or the City can advance fund the
project and get repaid by the County when their funding is available, Ramsey County staff has
informed the City that they anticipate that their funds will begin to be available for repayment to
the City late in the Spring of 1998. At this time it is unclear whether all of the repayment funds
from Ramsey County would be available then or just a portion.
The Staff previously estimated that traffic control by police would cost $2,000,00 per week ($40
per hour per deputy x two deputies x 5 hours per day x 5 days per week), The developer (Welsh
Development) is responsible for paying for this service until March 31,1999, after that date it is
the City's responsibility, If the Ramsey County project is not anticipated to be completed until
the year 2002 (assume, October 1,2002), then the traffic police option could cost up to
$364,000.000 (182 weeks x $2,000 per week), The City would then still have to pay Ramsey
County for upgrading the intersection (signalization, urban section, and additional lanes), The
City Engineer estimates in his December 29,1998 memorandum (Exhibit C) that this upgrade
cost would be $531,910,00 ($1,016,110,00 - $484,200,00), Thereby, bringing the total cost of
this option to $895,910,00 ($364,000,00 + $531,910,00) and the City would not own the remnant
part of the Indykiewicz site,
What is the status of the cost-sharinl! al!reement with Ramsev County?
The Staff and Ramsey County have been preparing a Memorandum of Understanding, This
document lays out the cost sharing agreement for this project, The document is still in draft
form, It is anticipated that the document will be finalized at a Stafflevel in the next six to eight
weeks, After which it will be forwarded to the County Board and the City for their approvals,
Ramsey County needs to provide the City with a road similar to what it currently has (ie" 36 foot
wide pavement, rural design with 66 feet ofright-of-way), but in a new location, The basic
outline of the draft is contained on the following table, which summarizes the cost participation
for Ramsey County (Re) and Arden Hills (AH),
Indykiewicz Property Acquisition
Page Four
January 4, 1999
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Arden Hills & Ramsey County
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Item Total Cost RC Cost AH Cost
R-O- W $1,150,000,00 I $635,000,002 $515,000.00 3
Fixturc/Dirt $353,650.004 $194,507,505 $159,142,506
Road $1,016,110,007 $484,200,008 $531,910,009
Miscellaneous 10 $52,757,60 $29,016,68 11 $23,740,92 12
TOTAL $2,572,367,60 $],342,724.18 $1,229,793.42
1. Indykiewicz appraisal is at least $1,300,000 the City appraisal is at $1,030,000
2. Value determined by partial take (ie., road and pond only) appraisal
3. Difference between numbers one and two
4. Value placed on fixtures and dirt by Indykiewicz's
5. Value based on Ramsey County's percentage (55%) of property acquisition ($635,000/$1,150,000 x $353,650)
6. Value based on Arden Hills' percentage (45%) of property acquisition ($515,000/$1,150,000 x $353,650)
7. Total road cost based upon BRW numbers (memo dated 12-29-98 - Exhibit C)
8. Ramsey County road cost pcr BRW numbers (memo dated 12-29-98 - Exhibit C)
9. City of Arden Hills road cost per BRW numbers (memo dated 12-29-98 - Exhibit C)
10. Includes incurred costs for appraisals and various consultants.
11. Value based on Ramsey County's percentage (55%) of property acquisition ($635,0001$1,150,000 x $52,757.60)
12. Value based on Arden Hills' percentage (45%) of property acquisition ($515,000/$1,150,000 x $52,757.60)
Arden Hills - Reimbursables
Item AH Cost Reimbursement Rate Revenue
R-O-W $515,000.00 66%1 $339,900,00
F ixtureIDirt $159,142,50 75%2 $119,356,88
Road $531,910,00 0% $0
TOTAL $1,229,793.42 NA $459,226,883
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I. Discount due to governmental pricing on acquisitions and sales.
2. Discount due to governmental pricing on acquisitions and sales.
3. Yields a final expenditure of$1,229,793.42 - $459,226.88 = $770,566.54
The original budget for the TIF G,O, Bond estimated the Indykiewicz land acquisition at
$836,000,00 and the intersection construction at $300,000,00 for a total of$I,136,000,OO, The
current estimate for land acquisition and road construction is $770,566,54 ($1,229,793.42 -
459,226,88),
Bud!!et ImDact
The City has two options available to funding the estimated $2,572,367,60 cost of the advance
funding option. It can be funded up front or over time,
a. Upfront funding. Under this scenario, the City would front 100 percent of the project
costs until such time that Ramsey County reimbursed the City, Under this scenario, the
Staff would recommend the following:
. TIF Bond proceeds/Fund 704
. PIRlFund 501
$1,600,000,00
$972.367,60
$2,572,367,60
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Indykiewicz Property Acquisition
Page Five
January 4,1999
The PIR fund currently has a balance of approximately $4,800,000,00, The intent would
be to reimburse the PIR fund as proceeds are received from Ramsey County, Land Sales,
Fixture/Dirt Sales, excess TIF, etc",
b. Installment funding. The City has discussed the concept of funding the project over
time with the Indykiewicz family. Under this scenario, the City could spread the
purchase of the property over three years and pay an interest rate of eight percent (8%) on
the outstanding balance, The additional cost to finance this option would be
approximately $120,000,00, It is unknown at this time if Ramsey County would consider
sharing in the carrying costs,
Recommendation
Authorize the Staff to hire a consultant to conduct a Phase 1 environmental analysis of the
property, Authorize the City Attorney to prepare a purchase agreement for the entire
Indykiewicz parcel (1920 Highway 96) for a price not to exceed $1,150,000,00 (excluding dirt
and fixtures), subject to the following:
1, Stable soils and no environmental contamination,
2, Approval of the purchase agreement by the EDA.
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CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RFSOJ TTTJO:N:NO 1)11-44
A RESOLUTION AUTHORIZING CONDEMNATION
OF THE INDYlaEWICZ PROPERTY
WHEREAS, the City of Arden Hills is in the process of planning and constructing the Round
Lake Road Intersection Improvement Project ("Project"); and
WHEREAS, George and Eleanor Indykiewicz are the record fee owners of the property
described on Exhibit A attached ("Indykiewicz Property"); and
WHEREAS, in order to construct the Project, the City will need to acquire all or a major portion
of the Indykiewicz Property; and
WHEREAS, negotiations to acquire all or a portion of the Indykiewicz Property have, to date,
been unsuccessful.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills,
Minnesota:
That the Arden Hills City Attorney is hereby authorized to commence a condemnation
proceeding to acquire all or that portion of the Indykiewicz Property which is necessary in
order to construct the Project; and
BE IT FURTHER RESOLVED by the City Council of the City of Arden Hills, Minnesota:
That the City Attorney is hereby directed to continue to use all reasonable efforts to
acquire such property through negotiations provided that the negotiations do not
umeasonably delay the construction of the Project,
PASSED AND ADOPTED BY THE CITY COUNCIL OF
THIS 8TH DAY OF JUNE, 1998.
OF ARDEN HILLS
M~
BRI TS ER, TY ADMINISTRATOR
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CITY OF ARDEN HILLS
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RESOLUTION NO. 98-44
EXHJJlJT A *
PARCEL 1
PIN No, 21-30-23-21-0002-8
Description:
Subject to road and ditch easement running south 52 degrees, 50 minutes east, 312 feet
from a point 1172.35 feet west of the North Quarter Section comer. Part of the
Northwest Quarter of the Northeast Quarter of the Northwest Quarter westerly of a line
beginning at a point on the north line of and 184,6 feet east of the northwest comer of the
Northwest Quarter; thence south 36 degrees, 49 minutes west, 413,1 feet; thence south 2
degrees, 10 minutes east, 164,5 feet; thence south 9 degrees, 4 minutes east, 166.4 feet to
a point on the south line of the SD 1/4, 1/4, 1/4, and 1020 feet west of the east line of the
SD Northwest Quarter, all in Section 21, Township 30, Range 23,
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PARCEI,2
PIN No, 21-30-23-22-0001-2
Description:
Subject to highways and except the west 1193 07/100 feet and except the east 60 feet; the
north 2565/10 feet of the Northwest Quarter of the Northwest Quarter of Section 21,
Township 30, Range 23,
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PARCEL 3
PIN No, 21-30-23-22-0002-5
Description:
Subject to highways and gas pipe line easement; the east 240 feet of the west 1193 07,100
feet of the north 2565/10 feet of the Northwest Quarter of Section 21, Township 30,
Range 23,
PARCEL 4
PIN No, 21-30-23-22-0003-8
Description:
Subject to highways and easements and except the north 2565/10 feet west of the east 60
feet, part east ofU,S, pipe line easement of the North Half of the Northwest Quarter of
the Northwest Quarter of Section 21, Township 30, Range 23.
*These legal descriptions are based on the most current information available from the Ramsey
County General Property Tax Records, Department of Taxation and Records Administration.
M;\USERS\SHEILA \COUNCILIRESOLlIT\98-44, wpn
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.'BRW
.. . A oAMES"i"MOoREGROU"p-Ci5M'iiA'Njf
:C~ff1~ (/ I/z.-
MEMORANDUM
RECr:':IVED
DEe 3 0 1998
(mOt A.~j)~lt :~,., ,>
BRW
Thresher Square
700 South Third Street
Minneapolis, MN 55415
Phon.' (n 171170-0700
Fax: (612) 370-1378
To:
Kevin Ringwald/Arden Hills
File:37951 005 2301
From:
Greg Brown/BRW,
Arden Hills City Engineer
Date:
Deccmbcr 29, 1998
Subject: Round Lake Road Phase 1
Engineers EstimatelCounty Cost Participation
The following is a revised summary of the Engineer's Estimate for the West Round Lake Road
Improvements, Phase 1 based upon the modifications to grading and storm sewer plans which
were recently made as a result of discussions with City staff. The Ramsey County participation
is based upon the latest plan modifications and recent discussions with City staff and Jim Tolaas:
Topsoil prices could range from -2,OO$/m3 to +4,OO$/m3 resulting in a ($40,000,00)
deduct or an add of $80,000,00 to the construction estimate above, The final price
will depend on the perceived quality of the material, topsoil market conditions at bid
time and use of adjacent land for temporary stockpiling,
Any costs/deducts associated with the Topsoil Excavation alternate item will be
shared with Ramsey County in a manner similar to the general acquisition cost split.
It is assumed that Ramsey County will not be responsible for costs associated with
Sanitary Sewer, Watermain, Landscaping or Median Pavers,
Estimated Base Bid Costs:
Roadway
Storm Sewer
Sanitary Sewer
Watermain
Subtotal Base Bid
Estimated Bid Alternate Costs:
Topsoil Excavation
Landscaping
Median Pavers
Subtotal Alternates
Notes:
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U:\WPDOCS\ARDENJITL\ROUNDLAKICNTYCST2.MEM
$436,500,00
$238,500.00
$ 8,050,00
$ 53,190 00
$736,240,00
$ 80,000,00 (conservative)
$ 39,370,00
$ 8,000 00
$127,370,00
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11/
Mr. Kevin Ringwald
December 29, 1998
Page 2
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Ramsey County Roadway Participation is estimated at $238,600.00, This is based on
participatIOn (j:y70% 01 roadway Items (not mcludmg curb and gutter, walks, tencmg), this
participation does include approximately 70% of$15,000,OO for the installation ofa signal
control cabinet.
Ramsey County Storm Sewer Participation is estimated at $165,600,00, This is based on
participation @ 75% of general pond items (clearing, grading, seeding) and 100%' of 900mm
pipe and associated structures,
Engineering Fees:
Total estimated engineering related fees are approximately $152,500,00, This, total is based upon
total estimated BRW fees of$147,354,OO (through construction) and American Engineering and
Testing fees of approximately $5,000,00 (through construction), Fees for BRW are based upon a
construction cost of $776,240,00. Actual fees will be based upon the average of the low three
bids per our standard contract.
Breakdown of Engineering Related Fees
. 6,6% for feasibility, prelim design, final design & bidding
. 10% for construction administration/inspection
. Additional Services:
Registered Land Surveying/Right of Way /Easement Prep.
Field Surveying
Wetland Delineation
. Expenses including mileage, printing, delivery
Total Estimated BRW Fees
Total Estimated Geotechnical Subconsultant Fees
(Borings, Report and Construction Testing)
$ 51,230,00
$ 77,624,00
.
$ 9,000,00
$ 4,500,00
$ 2,000.00
$ 3,00000
$147,354,00
$ 5,000,00
Assuming that Ramsey County will reimburse the City for Engineering fees on a comparable
basis to the County reimbursement for construction costs (52% overall), then the County should
reimburse the City approximately $80,000,00 for engineering related services,
Ramsey County Participation Summary:
Roadway
Storm Sewer
Engineering
Total Estimated Ramsey County Cost Participation
$238,600,00
$165,600,00
$ RO,OOO 00
$484,200.00.
If you would like more information or have any questions regarding this summary please give
me a call, .
U:\WPDOCS\ARDENHIL\ROUNDLAK\CNTYCST2.MEM
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CITY OF ARDEN HILLS
4364 WEST ROUND LAKE ROAD
ARDEN HILLS, MN 55112-5794
AGENDA
CITY COUNCIL MEETING, CITY HALL
MONDAY, JANUARY 4,1999,7:30 P.M.
THE EDA MEETING WILL BE CONVENED
IMMEDlA TEL Y FOLLOWING THE CONCLUSION OF
THE CITY COUNCIL MEETING
Call to Order
Approval of Meeting Agenda
Oath of Office
. Gregg Larson & Lois Rem, Councilmembers
. Brian Fritsinger, City Clerk! Administrator
. Terrance R. Post, Treasurer
Consent Calendar
Those items listed under the Consent Calendar are considered to be routine by the City .
Council and will be enacted by one motion under a Consent Calendar fonnat. There will be
no separate discussion of these items, unless a Council member so requests, in which event,
the item will be removed from the general order of business and considered separately in its
normaf sequence on the agenda.
a,
b,
.
c,
Claims and Payroll
1999 Business and Rubbish License Renewals
Res, #99-01, Designating Depositories and Corporate
Authorization
Res, #99-02, Designating Additional Money Market
Depositories for Investment Purposes
Res. #99-03, Designating Brokerage Firms for Investment
in Financial Instruments Authorized by State Statute
Consistent with City Investment Policy
Res, #99-04, Transfer of Funds by Telephonic Instructions
Regular Employee Status, Sandra Berres
Probationary Appointment, Parks Maintenance Worker,
Scott Freyberger
Internal Revenue Service (IRS) Mileage Reimbursement
Rate
d,
e,
f,
g,
h,
I.
PHONE: (612) 633-5676 . FAX (612) 633.7839
AGENDA - PAGE TWO
7:35 P,M,
7:40 P,M,
8:15 P,M.
8:20 P,M,
8:30 P,M,
5.
6.
7.
8.
9.
CITY COUNCIL MEETING, CITY HALL
MONDAY, JANUARY 4, 1999, 7:30 P.M.
Public Comments
This is an opportunity for citizens to bring to the Council's attention any items not currently
on the agenda. In addressing the Council, please state your name and address for the record.,
and a brief summary of the specific item being addressed to the Council. To allow adequate
time for each person wishing to address the Council, we ask that individuals limit their
comments to three (3) minutes. Written documents may be distributed to the Council prior
to the meeting, or as bench copies, to allow a more timely presentation.
Unfinished and New Business
a, Appointment of Acting Mayor, Council Liaisons,
Professional Consultants and Others for 1999
b, Appointment of Planning Commission Members
c, Res, 99-05, 1999 Pay Plan (Employee Insurance-
Maximum City Contribution)
d, Res, #99-06, Approving Bingo Hall License Renewal
Application, Pot 0' Gold Bingo
Administrator Comments
Council Comments and Committee/Department Activity
Reports
Adjourn
The above times may vary depending upon length of issue discussion.
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West Round Lake Road Reconstruction
Phase 2
Overview of Alternatives
. 44 ft. Roadway, No Median: ($1.54 million)
. 44 ft. Roadway, 12 ft, Median, 16 ft, Lanes: ($1.59 million)
. 44 ft, Roadway, Decorative Paved Median (not raised): ($1.65 million)
. 50 ft. Roadway, 18 ft, Median, 16 ft, Lanes: ($1.78 million)
Discussion:
. All Alternatives Include 10 ft Boulevard On West Side
. All Alternatives Include 12,5 ft Boulevard, 6 ft Sidewalk
. All Alternatives Include Acquisition of 15 ft Utility Easement (sidewalk in easement)
. 12 ft Median Does Not Allow For Median Finger at Turn Lanes
. 12 ft Median Provides More Room (than 18 ft. median with fingers) for Trucks Entering
Roadway from Businesses
. Raised Median Options Allow for One Truck in Turn Lane at a Time
. Decorative Paved Median
A) Colored and Stamped Concrete-Net Cost Approx $70,000.00
B) Paver Bricks-Net Cost Approx $60,000,00
C) Subject to Damage/Discoloration From Traffic - Oil, Tire Marks, Salt, Plows
D) Effect of Median Lost During Winter Months
E) Doesn't Allow for Plantings in Roadway, Similar Visual Characteristics as No
Median Option
. Landscape Median Treatments
A)Approximate Cost
B)Maintenance Effort
C)Irrigation
. West Boulevard Landscape Treatments
A)Approximate Cost
B)Maintenance Effort
C)MnDOT Fence- $50,000,00 Replacement Cost for Vinyl Coated
. East Boulevard Landscape Treatments
A)Approximate Cost
B)Maintenance Effort
C)Coordination with Business Owners
. Pedestrian Lighting Along East Side
. Undergrounding Existing Overhead Electrical Lines
A)Possible Locations: North of Gateway Court - $10,000,00
Gateway Court - $31,000,00
13th St. to Gateway Court - $20,000,00
B)Crossing of West Round Lake Road at Gateway Ct Must Remain Overhead
C) Five Poles on West Boulevard, One Pole on East Boulevard
. Storm Drainage at Medians
A) Cost - Approximately $50,000,00
B) Benefits - Collects Spring Melt Water, Reduces Freezing Over Lane
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CONNECTION ID
ST, TIME
USAGE T
PGS, SENT
RESULT
.
.
City of Arden Hills
I4i 001
*********************
..* TX REPORT ..*
*********************
2581
3701378
BRW, INC,
12/31 11:44
01'17
5
OK
12/31/98 THU 12:52 FAX 6126337839
TRANSMISSION OK
TXlRX NO
CONNECTION TEL
CONNECTION ID
ST, TIME
USAGE T
PGS, SENT
RESULT
.
.
City of Arden Hills
I4J 001
*********************
*** TX REPORT ***
*********************
2582
6461220
12131 12: 48
03'10
5
OK
12/31/98 THU 12:53 FAX 6126337839
TRANSMISSION OK
TX/RX NO
CONNECTION TEL
CONNECTION ID
ST, TIME
USAGE T
PGS, SENT
RESULT
.
.
CIty of Arden Hills
~001
*********************
*** TX REPORT ***
*********************
2583
6286833
12/31 12:52
01'09
4
OK
12/31/98 THU 12:55 FAX 6126337839
TRANSMISSION OK
TXlRX NO
CONNECTION TEL
CONNECTION ID
ST, TIME
USAGE T
PGS, SENT
RESULT
.
.
City of Arden Hills
Ig] 001
*********************
... TX REPORT ...
*********************
2584
6339550
12/31 12:54
01'09
4
OK
12/31/98 THU 12:58 FAX 6126337839
TRANSMISSION OK
TX/RX NO
CONNECTION TEL
CONNECTION ID
ST, TIllE
USAGE T
PGS, SENT
RESULT
.
.
City of Arden Hills
~001
U$
$$$$$$$$$$$$$$$$$$$$$
U$
TX REPORT
*********************
2585
6333846
12131 12:55
02'25
4
OK
12/31/98 THU 13:00 FAX 6126337839
TRANSMISSION OK
TXlRX NO
CONNECTION TEL
CONNECTION ID
ST, TIME
USAGE T
PGS, SENT
RESULT
.
.
CIty of Arden HIlls
4!J 001
*********************
... TX REPORT ...
*********************
2586
4810551
12/31 12:58
01'42
4
OK
12131/98 THU 13:02 FAX 6126337839
TRANSMISSION OK
TX/RX NO
CONNECTION TEL
CONNECTION ID
ST, TIME
USAGE T
PGS, SENT
RESULT
.
.
City of Arden Hills
4!J 001
$$$******************
$$$ TX REPORT $$$
*********************
2587
2279371
12/31 13:00
01'38
4
OK
12131198 THU 13: 04 FAX 6126337839
TRANSMISSION OK
TXlRX NO
CONNECTION TEL
CONNECTION ID
ST, TIME
USAGE T
PGS, SENT
RESlILT
.
.
CIty of Arden Hills
I4i 001
*********************
*** TX REPORT ***
*********************
2588
4821262
12131 13:02
01'38
4
OK
.
.
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
December 30, 1998
TO:
Mayor and City Council /~~,
B. F't' C'ty Ad . . t t i<~)
nan n smger, I mInIS ra or~
FROM:
SUBJECT:
Administrator Comments for the January 4, 1999 Council Meetin~
THE EDA MEETING WILL BE CONVENED
IMMEDIA TEL Y FOLLOWING THE CONCLUSION OF
THE CITY COUNCIL MEETING
1. Oath of Office
The Oath of Office needs to be given to City Clerk! Administrator Fritsinger, Treasurer
Post and Councilmember-elect Larson and Rem,
2.
Consent Calendar
a. Claims and Payroll
The City Council is asked to approve vendor claims in the amount of
$305,104,79, and payroll for period most recently ended. The Council should
note payment to Lametti & Sons in the amount of $208,796,54 for Pay Estimate
#7; to BRW, Inc, in the amount of $39,070,04 for engineering services; to the City
of Shoreview in the amount of $1 ,866,14 for the 1998 Fall Clean Up Day; and to
Architectural Alliance in the amount of $9,772,84 for architectural services,
b. 1999 Business and Rubbish License Renewals
The City Council is asked to approve the renewal of the 1999 Business and
Rubbish Licenses, subject to receipt and verification of all final insurance and
related documentation.
c. Res. #99-01. Designating Depositories and Corporate Authorization
The City Council is asked to adopt Resolution #99-01, "Designating Depositories
and Corporate Authorization,"
d.
Res. #99-02. Designating Additional Money Market Depositories
The City Council is asked to adopt Resolution #99-02, "Designating Additional
Money Market Depositories for Investment Purposes,"
.
Administrator Comments for the January 4, 1999 Council Meeting
Page Two
December 30,1998
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e. Res. #99-03. Designatinl: Brokerage Firms
The City Council is asked to adopt Resolution #99-03, "Designating Brokerage
Firms for Investment of Financial Instruments Authorized by State Statute
Consistent with City Investment Policy,"
f. Res. #99-04. Transfer of Funds by Telephonic Instructions
The City Council is asked to adopt Resolution #99-04, "Transfer of Funds by
Telephonic Instructions."
g. Regular Emnlovee Status. Sandra Berres
The City Council is asked to approve the appointment of Ms. Berres as a regular
full-time employee with the City of Arden Hills,
h. Probationary Anpointment. Parks Maintenance Worker
The City Council is asked to approve the probationary appointment of Scott
Freyberger to the vacant Parks Maintenance Worker position,
1.
Internal Revenue Service aRS) Mileal:e
The City Council is asked to approve the 1999 mileage reimbursement rate of 31
cents per mile, as permitted by the IRS, and further direct the City Administrator
to adjust this rate on an annual basis subject to the determination of the IRS.
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3. Unfinished and New Business
a. Appointments for 1999
The City Council is asked to approve a number of appointments for 1999, These
include the appointment of Council member Beverly Aplikowski as Acting Mayor;
professional consultants; and other required appointments,
b. Appointment of Planning Commission Members
The City Council is asked to appoint the Planning Commission for 1999, There
are no proposed changes from 1998.
c. Res. 99-05. 1999 Pay Plan
The City Council is asked to adopt Resolution #99-05, "IdentifYing the 1999
Employee Pay Plan," This includes the monthly insurance contribution and salary
ranges.
.
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Administrator Comments for the January 4, 1999 Council Meeting
Page Three
December 30,1998
d. Res. #99-06. Approving Bin!!o Hall License Renewal Application. Pot 0'
Gold Bingo
The City Council is asked to adopt Resolution #99-06, "Approving Bingo Hall
License Renewal Application, Pot 0' Gold Bingo."
4.
Department Report
The City Council will find the department report enclosed for each of the various City
Departments. Activities related to the Administration and Finance Departments include:
General Administration
Miscellaneous items worked on during December included:
. Reviewed and updated the 1999 Fee Schedule
. Prepared 1999 meeting calendar for Council approval
. Councilmember Keirn recognition
. Animal Control Contract renewal
. Prepared annual appointments (Official Newspaper, Corporate and organizational
appointments)
. Employee recognition
. Y2K Compliance
I have begun reviewing information provided by the League of Minnesota Cities
(LMC) that provides additional insight as to what issues of concern City's should
have with Y2K. I would expect to provide the City Council with an update on our
efforts at the January or February Worksession.
. License Renewals
Staff has prepared and sent 1999 license renewals to all liquor, business, rubbish
Haulers who were licensed in Arden Hills in 1998. City staifis in the process of
streamlining this process between several departments. We hope that for the year
2000 renewals, our existing computer system and database can be better utilized
to coordinate the effort.
. Insurance
The City completed the annual review of its Liability and Workers Compensation
insurance. In addition, the City received a dividend for Property/Casualty
insurance from the League of Minnesota Cities Insurance Trust (LMCIT) based on
the City's 1998 experience rating.
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Administrator Comments for the January 4, 1999 Council Meeting
Page Four
December 30,1998
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. City Facilities Update
. Old City Hall
The City coordinated the demolition of the Old City Hall with the Lake
Johanna Volunteer Fire Department (LJVFD). The Department used the
building for training purposes the week before demolition. The site has
now been regraded and cleaned up. The flagpole and two pine trees,
which were dedicated for past mayors, were saved for use at the new City
Hall should the City elect to use them.
. Temporary Citv Hall
Staff completed coordinating Council Chambers taping with the North
Suburban Cable Commission (NSCC). This process took an extraordinary
amount of time to complete, but is now available.
.
New Citv Hall
Staff has continued to work on the interior layout, storage requirements,
Council chamber layout, audio/visual needs and a preliminary review of
furnishing needs. Staff has not advanced the lease agreement, but will
begin work on this item in January. The City was notified by the
Minnesota National Guard ofa March 15, 1999 date certain, land transfer
ofTCAAP property.
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. Town Hall Meeting
Staff has sent notices to those agencies who participated in the 1998 Town Hall
Meeting inviting them to participate again in 1999. Other preliminary efforts have
begun.
. Committee Updates
The City continues to process committee interest forms and has forwarded them to
the City Council. The Council made three (3) Newsletter Committee
appointments in December as a result of these interest forms. The Council is
expected to provide staff with additional direction on the committees and
membership in the near future.
. Newsletter Committee
The Committee is currently working on a combined December/January
issue, to be delivered in mid-January, 1999.
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Administrator Comments for the January 4, 1999 Council Meeting
Page Five
December30, 1998
. I-35W Corridor Coalition
The Coalition is currently evaluating several projects, including a
transportation analysis and community demographics. The next meeting
of this organization is January 12th.
Communitv Development
. Fox 29 Tower
Staff met with Jim Wychor again this month to discuss the Fox 29 tower and its
location. The company is looking at another Arden Hills location and intends to
submit application within the next six to eight weeks. Staffwill be meeting with
Mr. Wychor again the week of January 11th to discuss more details of the
proposal.
.
Code Enforcement/Nuisance Issues/Complaints
City staffhas responded to several complaints and related follow up on each.
These include:
. Jean Lemberg, 1401 Skiles Lane, woodburning stove complaint
. Tiller Lane, neighborhood dispute, number of dogs and feeding ducks
. Carlton Drive, concerns about City tree trimming of boulevard trees
. 1875 Lake Lane, nuisance abatement
. 3173/3183 Lexington Avenue North, nuisance abatement
. Steve Nixon, ongoing nuisance abatement observation
. Property Acquisitions
. Indykiewicz Acquisition
City staff has met with the various participants on the acquisition of the
property from George Indykiewicz. Ramsey County's representative, Jim
Tolaas, has agreed in concept to the reimbursement of a portion ofthese
costs. Staff will be presenting a recommendation to the EDA on January
4, 1998.
Community Representations
As City Administrator, I've attended a variety of meetings representing the City this past
month, including the League of Minnesota Cities, TUG, I-35W Corridor Coalition, North
Suburban Cable Commission, and the Metropolitan Area Managers Association.
.
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Administrator Comments for the January 4, 1999 Council Meeting
Page Six
December 30, 1998
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Finance Department
. Utilitv Rate Revisions
Based upon Council action at the December 14, 1998 meeting, utility rates will be
changed effective first quarter, 1999. As a side note, the only comments heard at
City Hall as a result of the "Senior Sewer" newspaper article, were a flurry of
seniors wanting to apply for the rate.
. 1999 Budget Adoption
The finalized budget and levy information was certified to Ramsey County and
the State of Minnesota Revenue Department on December 16, 1998. The City has
a statutory obligation to publish a "1999 City Summary Budget Data" in the
official newspaper and to the Office of the State Auditor before January 31, 1999.
.
1998 External Audit
A representative from the firm of Abdo Abo Eick & Meyers was on site on
December 22, 1998 to perform some pre-audit procedures including reviewing
Council Minutes, reviewing contracts, analyzing fixed asset additions and
removals, bond issuance information and requesting various year-end audit
conflITllations.
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. Capital Improvement Plan
Staff has been working on the final revisions to the five-year Capital Improvement
Plan. The City Council identified some revisions to this document before it is
bound in final form.
Personnel
. Performance Evaluations
Performance evaluations were given to Kevin Ringwald (6 month probationary);
Tracy Petersen (5 year annual); and Sandy Berres (6 month probationary).
. City Positions
Staff has restructured the Parks and Recreation Director position, and expects to
advertise for this position after the holidays. In addition, the Receptionist
resigned and staff has been utilizing temporary employment services to cover the
workload. This position will also be advertised in January.
The City also advertised for the recent Parks Maintenance Worker position and
reviewed thirty-seven (37) applications. The position has been accepted and the a
new individual will start on January 14th. ..
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.
.
Administrator Comments for the January 4, 1999 Council Meeting
Page Seven
December 30, 1998
The City met with Shoreview and has discussed the creation of a shared Building
Inspector position. More discussion will take place after the first of January.
. Employee Benefits
Staff held a meeting with representatives of DCA, Inc. who discussed our Flexible
Spending Account benefit.
Staff has also discussed our 1999 renewals of health and dental insurance. The
City received an increase of eight percent (8%) in health and fifteen (15%) in
dental premiums for 1999.
Staff has notified all current COBRA-qualified employees of these increases. In
addition, staff has been working with our insurance agents and the State regarding
State of Minnesota regulations which apply to retired local government employees
and their entitlement to COBRA coverage.
Park Development
I attended the December 1" Parks and Recreation Commission meeting to provide an
update on the various park development activities. The various parks development
projects I've been working on this past month include:
. Arden Manor Park
I met with Greg Brown and have requested that a meeting be scheduled with one
of BR W's staff to develop a sketch plan for the redevelopment of Arden Manor
Park. I hope to have such a plan prepared for the Parks and Recreation
Commission's review sometime in January or February.
. Bethel Park
The Bethel Park Concept Plan will be discussed at the January 7'h meeting ofthe
Parks and Recreation Commission. Staff has continued to meet with Bethel
College to clarifY some of the basic issues related to this project. I anticipate a
recommendation from the Commission to be forwarded to the City Council after
this meeting.
.
County Road F Trail
I have been working on the finalization of the required EA W for this project.
Requests have been sent to the DNR and the Minnesota Historical Society to
provide any impacts of this project on endangered plant or animal life. Once this
information is received, I will ask the City Council and engineer to proceed with
design of the proj ect.
Administrator Comments for the January 4, 1999 Council Meeting
Page Eight
December 30, 1998
. Playground Structure Replacement
The 1999 CIP includes the replacement of a playground structure at both Arden
Manor and Arden Oaks Parks. I have begun the solicitation process for the
replacement of these structures. The Parks and Recreation Commission is
expected to provide additional clarification at their January 7th meeting.
Public Works /Safety
. Ramsey County Sheriff Communications
Staff discussed some growing concerns about the lack of response from the local
deputies and communication efforts of their dispatch department. The City has
received an increasing number of complaints over the past six (6) months. We
will continue to monitor this with John Luey, and ifthe problem persists,
additional conversation may be appropriate with Sheriff Fletcher.
.
Fire Service Contract/Joint Powers Agreement
Staff prepared for, and presented to the City Council, the final draft of the Fire
Services Contract/Joint Powers Agreement for approval. Additional minor
modifications have been made to the agreements as a result of City Council input.
BF/sls
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CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 01/04/99 COUNCIL MEETING
PAGEIOF2
CI AIMS PAID SINCE LAST COUNCIL MEETING (12/14/98\
!:;!{'II)\,!"t( ,i!liM9Q~t
... ..............
15150 12/15/98 Larnetti & Sons, Ine 208,796.54 GBD - 14th Street Pay Estimate #7
ISISI 12/]6/98 Tracy Petersen 369.86 Expense Reimbursement
15152 12/18/98 Northern States Power Company 4,522.78 December Charges
15153 12/21198 Public Employees Retirement Association 2,740.19 Second December Payroll
15154 12/21198 leMA Retirement Trust - 457 1,311.42 Second December PayroIt
15155 12/21198 State Capitol Credit Union 4,500.81 Second December Payroll
15156 12121 198 International Union of Operating Engineers L 350.00 November & December Payroll Deductions
15157 12/21198 DCA,Inc 58.47 Medical Reimbursement PR #25
15158 12/23/98 American Medical Security 697.89 January Dental Insurance
15159 12/23/98 Fortis Benefits 150.54 December Long Term Disability
15160 12/23/98 Mitmesota Mutual Life 328.65 January Life Insurance
15161 12/23/98 Fortis Benefits 668.70 Short Tenn Disabilitv Through 12/31/98
15162 -15163 Alignment
15164 12/29/98 A-I Hydmulic Sales & Service 19.83 Parts-Vehicle #111
15165 12/29198 Accurate Press 558.06 Budget Book Tabs
15166 12/29198 Advantage Paper 257.23 Towels & Tissue
15167 12129198 Aid Electric Service, Inc 1,208.60 Lift #8 - Control Panel
15168 12/29198 Allied Fireside 25.50 Refund-Htg Pennit #98-201
15169 12129/98 Alt, Carolyn 20.00 Refund-Gingerbread House
15170 12/29/98 American En9ineerinQ" Testing 4,795.00 Soil Testing~Phase I & II
15171 12/29/98 Architectural Alliance 9,772.84 Professional Services 10/24 - 11/20
15172 12/29/98 AT&T 23.65 Phone Charges 638-0998
15173 12/29/98 Benham, Pat 10.00 Refund-Gingerbread House
15174 12/29198 Berres, Sandra 22.75 Mileage Reimbursement
15175 12/29198 Bettendorf Rohrer Knoche Wall 1,000.00 Appraisal-Indvkiewicz
15176 12/29198 Brunn, LuAnn 240.00 December Cleaninl! Service
15177 12/29/98 BRW, Inc 39,070.04 Engineering Services
15178 12/29/98 Burwell,Lynn 347.50 Dance Instructor
15179 12/29/98 Business Forms & Accounting 127.65 1998 - W-2 Forms
15180 12/29198 Cady Communications 66.75 Telephone Service Call
15181 12/29198 Cirenza, Cristina 7.00 Refund~Snow Fun Crafts
II Subtotal - Paid Claims 282,068.25 II
Paid Claims From Above-
282,068.25
Add Paid Claims, Page 2 ~
21 01654
Total Accounts Payable Claims
for Council Approval, 01104/99-
305,104.79
Note: Checks for unpaid claims totaling $123,000.06 were mailed
on December 15, 1998 after approval at tl}e December 14th
Council Meeting. They were check numbers 15089-15149.
This sequence corresponds to unpaid temporary numbers
TI-T61. Check numbers 15087~15088 were used for
alignment.
&andyla<cownlpaya!,welaimi2
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 01104/99 COUNCIL MEETING
PAGE20F2
CLAIMS PAID SINCE LAST COnNCIL MEETING 112/14/98\
tKMtb
15182 12129/98 Connelly Industrial Electronic 80.94 Charts for ChesseIl Recorder ~ Booster Station
15183 12/29/98 Construction Market Data 369.75 West Round Lake Rd-Improv Ad
15184 12/29/98 Corporate Express 300.29 Office Supplies
15185 12129/98 E~Z Recyc1in2:, Ine 4,714.00 December Service
15186 12/29/98 Ekstrand, Janet 7.00 Refund-Snow Fun Crafts
15187 12/29198 Electro Watchman, Ine 246.02 PW-Alann System
15188 12/29/98 EMf,Inc 30.50 Refund-Elec Permit #98-354
15189 12/29/98 Eve~een Land Services Co. 315.00 Consulting Services 12/1 - 12/15
15190 12/29/98 Galvan's Trading Company 2,070.00 Employee Recognition Program
15191 12/29/98 WW Grainger, Ine 228.12 Drum Spill Pallets
15192 12/29/98 Hannon Auto Glass 58.58 Light Lens-Hazelnut Park
15193 12/29/98 Int'I Conference ofBuildinl:! Officials 154.75 1997 Buildin2 Code Publications
15194 12/29/98 Kindred Consultinll" 1,900.00 Business Development Folder
15195 12/29/98 Kubat, Stacy 7.00 Refund~Snow Fun Crafts
15196 12/29/98 Madsen, Eleanor 7.00 Refimd.Snow Fun Crafts
15197 12/29/98 McCallum Transfer, Inc 15.00 Courier-Foust
15198 12/29/98 Metropolitan Mechanical Contractor 4.60 Refund-Overpavment Htg Permit #98-200
15199 12/29/98 Minnesota Taxpayers Association 30.00 Conference ReJ:!istration - Post
15200 12/29/98 MN Book Store 124.33 1997 Building Code Publications
15201 12/29/98 Nextel 118.26 Cellular Phones - 11119 - 12/18
15202 12/29/98 North Metro Inspection, Inc 650.40 Electrical Insnections - MetroTlolitan
15203 12/29/98 Northern States Power Company 1,233.24 December Charges
15204 12/29/98 Peterson, Fram & Bergman P A 5,052.68 Legal Services
15205 12/29/98 Purchase Power 437.39 Meter Postal!e
15206 12/29/98 R L Customs 22.50 Refund - Elee Permit #98-318
15207 12/29/98 Ramsey County 8.55 Citations
15208 12/29/98 Randall, Nan-;;:;- 42.90 Mileage Reimbursement
15209 12129/98 Ringwald, Kevin 100.16 Mileage Reimbursement
15210 12/29/98 Rowekamp Associates, Inc 327.49 Upgrade to Arcview 3.1
15211 12/29/98 Scherbel, David 40.23 MileaJ:!c Reimbursement
15212 12/29/98 Screo Laboratories 339.00 Water Testinp
15213 12/29/98 City of Shore view 414.42 Semanhore - 3850 Lexington Ave
15214 12/29/98 Citv of Shorcview 1,866.14 1998 Fan Clean Un
15215 12/29/98 TarlJet Stores 52.38 Afterschool Supplies
15216 12/29/98 Timesaver OfT-Site Secretarial 105.50 Recording See-Truth in Taxation
15217 12/29/98 Top Temporary 1,217.00 Temn Recentionist/Clerical
15218 12/29/98 Triarco Arts & Craft.., Inc 26.68 Afterschool Supplies
15219 12/29/98 United Electric Company 35.36 Electric By-Pass Wire
15220 12/29/98 US West Communications 217.77 Phone Service - Public Works
15221 12/29/98 Vermeer of Minnesota 31.61 Chipper Blade Sharpener
15222 12/29/98 Welloek, Joan 10.00 Refund-Gingerbread House
15223 12/29/98 City of Woodbury 24.00 TUG Mailing Dues
lr Subtotal- Paid Claims 23,036.54 II
_y/""c...nllpo.yabI<Iclaims2
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
December 28, 1998
TO:
Mayor and City Council
Brian Fritsinger, City Administrato~
1999 Business and Refuse/Rubbish Hauler License Renewals
FROM:
SUBJECT:
Reouested Action
The City Council is asked to consider the approval of the 1999 Business and Refuse/Rubbish
Hauler license renewals.
Background
Attached is a list of business and rubbish haulers who have completed the license renewal
process for 1999. Staffhas sent notice to all businesses and haulers who were licensed in the
City of Arden Hills during 1998. Many of the business license renewals are still coming in, so
staff is not recommending penalties on the outstanding licenses at this time.
Recommendation
Staff would recommend City Council approval of the business and refuse/rubbish hauler licenses
identified.
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CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 99-01
RESOLUTION DESIGNATING DEPOSITORIES
AND CORPORATE AUTHORIZATION
THIS IS TO CERTIFY THAT, at a meeting of the City Council of Arden Hills duly called and
held January 4, 1999, the following resolution was adopted:
RESOLVED, that the U.S. Bank St. Paul, N.A. shall be the official depository for all funds of
the City of Arden Hills for the calendar year 1999; and
BE IT FURTHER RESOLVED, that the City Treasurer shall from time to time, ascertain that
adequate security as required by the laws of the State of Minnesota, is furnished by such
depository to protect the City's deposited funds against financial loss; and
BE IT FURTHER RESOLVED, that checks of this corporation drawn on U.S. Bank St. Paul,
N.A., hereinafter called the Bank, shall be signed by three of the following officers:
Dennis Probst
Mayor
or
Beverly Aplikowski
Acting Mayor
Brian Fritsinger
City Administrator
or
Terrance R. Post
Treasurer
BE IT FURTHER RESOLVED, that the City Administrator is authorized to use a signature
stamp at such time as it becomes necessary for Mayor Dennis Probst or Terrance R. Post,
Treasurer.
BE IT FURTHER RESOLVED, that the said bank is hereby authorized and directed to honor
and pay any checks so drawn as above set forth, whether or not such checks be payable to the
order of the foregoing persons either in this individual or official capacity or deposited to this
individual credit, and whether or not such signatures are followed by the title or office of the
person signing.
Resolution #99-1
January 4, 1999
Page Two
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 4'h DAY OF JANUARY, 1999.
DENNIS PROBST, MAYOR
ATTEST:
BRIAN FRITS INGER, CITY ADMINISTRATOR
.
.
.
..
..
e
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 99-02
RESOLUTION DESIGNATING ADDITIONAL MONEY MARKET DEPOSITORIES
FOR INVESTMENT PURPOSES
WHEREAS, Resolution No. 99-01 designates the U.S. Bank St. Paul, N.A. as the official
depository for funds of the City of Arden Hills for calendar year 1999; and
WHEREAS, it is desirable to invest City funds at the highest available interest rate;
NOW THEREFORE, BE IT RESOLVED that effective this date, the following money market
funds are designated additional depositories for the sole purpose of investing cash or cash
equivalent funds of the City of Arden Hills:
Minnesota Municipal Liquid Asset Fund (4M Liquid Asset and PLUS Funds)
Norwest Bank Minnesota N.A., Advantage U.S. Government Fund
Salomon Smith Barney Money Funds Government Portfolio Class A
BE IT FURTHER RESOLVED, that the City Treasurer is authorized to take whatever actions
are necessary to make investments in the aforesaid money market funds and to ascertain that
adequate security, as required by the laws of the State of Minnesota, is furnished by such money
market funds to protect the City's deposited funds against financial loss.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 4TH DAY OF JANUARY, 1999.
DENNIS PROBST, MAYOR
ATTEST:
BRIAN FRITS INGER, CITY ADMINISTRATOR
..
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CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 99-03
RESOLUTION DESIGNATING BROKERAGE FIRMS FOR INVESTMENT IN
FINANCIAL INSTRUMENTS AUTHORIZED BY STATE STATUTE
CONSISTENT WITH THE CITY INVESTMENT POLICY
WHEREAS, Resolution No. 99-02 designates several Money Market Funds depositories for the
sole purpose of investing funds of the City of Arden Hills; and
WHEREAS, it is desirable to invest City funds at the highest available interest rate;
NOW THEREFORE, BE IT RESOLVED that effective this date, the following brokerage
firms are designated for the sole purpose of investing City funds in Federal government
instruments or other authorized investments allowed by State statutes and consistent with the
formal investment policy of the City:
Dain Rauscher Corp.
Minnesota Municipal Money Market Fund (4M Liquid Asset and PLUS Funds)
Norwest Investment Services, Inc.
Saloman Smith Barney
BE IT FURTHER RESOLVED, that the City Treasurer is authorized to take whatever actions
are necessary to make investments at the aforesaid brokerage firms and to ascertain that adequate
security, as required by the laws of the State of Minnesota, is furnished by the issuing bank or
savings and loan to protect the City's deposited funds against financial loss; and
BE IT FURTHER RESOLVED, that no collateral be required for Federal government
instruments since these investments are backed by the full faith and credit of the United States
government.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 4TH DAY OF JANUARY, 1999.
DENNIS PROBST, MAYOR
ATTEST:
BRIAN FRITSINGER, CITY ADMINISTRATOR
.
.
CITY OF ARDEN illLLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 99-04
RESOLUTION FOR TRANSFER OF FUNDS BY
TELEPHONIC INSTRUCTIONS
WHEREAS, the U.S. Bank St. Paul, N.A. is the depository in which funds of the City of Arden
Hills may be deposited, and a corporate resolution with respect thereto is presently in effect
authorizing the deposit and withdrawal of funds; and
WHEREAS, the City of Arden Hills desires to add to and supplement said corporate resolution
with the following resolution:
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills,
Minnesota:
I. That anyone of the following persons:
Terrance R. Post, Treasurer
Brian Fritsinger, City Administrator
is authorized on behalf ofthis corporation to give instructions by telephone to the U.S. BANK
ST PAUL, N.A., to transfer funds on deposit with the bank:
a. to other accounts of this corporation with the bank; or
b. to other accounts of this corporation with other banks.
2. The bank is authorized to act on such telephonic instructions received by it from anyone
who represents himself to be any ofthe above-named persons whether or not his voice
resembles the voice of such person.
3. The bank is authorized in its sole discretion to refuse to honor telephone instructions and
to insist upon written instructions signed by anyone of the persons named in paragraph I
of this resolution.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN illLLS
TillS 4TH DAY OF JANUARY, 1999.
DENNIS PROBST, MAYOR
ATTEST:
. BRIAN FRITS INGER, CITY ADMINISTRATOR
.
.
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
December 24, 1998
TO:
Mayor and City Council
Brian Fritsinger, City AdministraW
FROM:
SUBJECT:
Sandra Berres, Employment Status
Background
Ms. Berres was initially hired on June 22, 1998 as Senior Accounting Clerk for the City of Arden
Hills. Chapter 19, Arden Hills Code, requires that employees complete a six (6) month
probationary period in order to determine whether or not the employee demonstrates fitness for
the position.
Under Section 19-6 (c) of Municipal Code, the City Council shall consider the recommendation
of the City Administrator or Department Head as to whether the employee should or should not
be made a regular employee.
Recommendation
Staff would recommend the City Council approve the appointment of Ms. Berres as a regular,
full-time employee with the City of Arden Hills.
BF/sls
.
.
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
December 30,1998
TO:
Mayor and City Council
Brian Fritsinger, City Administrat~
Probationary Appointment
FROM:
SUBJECT:
Background
Several weeks ago, through the resignation of Jeff Koesling, a Parks Maintenance position
became available. Staff has advertised, evaluated and interviewed a number of applicants for this
position.
After completing the appropriate background, criminal and reference checks, staff has offered the
position to Scott Freyberger.
Recommendation
Staff recommends the City Council approve the six (6) month probationary appointment of Scott
Freyberger as a Parks Maintenance employee for the City of Arden Hills. Mr. Freyberger is
expected to begin his duties with the City on January 14, 1999.
BF/sls
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
December 29, 1998
TO:
Mayor and City Council
16\
Brian Fritsinger, City Administrato@
FROM:
SUBJECT:
Increase in Milea~e Reimbursement
Background
The Internal Revenue Service (IRS) has set the 1999 automobile mileage reimbursement rate at
31 cents per mile. Employers may reimburse employees for substantiated business miles at this
rate.
The City Council has historically taken action that allows the City employee reimbursement rate
to match the IRS rate. The decrease from 32.5 cents to 31 cents represents a 4.8% reduction.
The City Council may also wish to take action which automatically makes this adjustment on an
annual basis, subject to the determination of the IRS.
Recommendation
Staff recommends that Council consider approving the 1999 mileage reimbursement rate of 31
cents per mile as permitted by the IRS, and further directs the City Administrator to adjust this
rate on an annual basis, subject to the determination of the IRS.
BF/sls
.
IRS Releases 1999 Standard
Mileage Rates
The Internal Revenue Service (IRS)
has issued Revenue Procedure 98-63
(Internal Revenue Bulletin 1998-52,
Dec. 28, 1998) which lists the busi-
ness standard mileage rate that
employees, self-employed individu-
als, and other taxpayers should use in
calculating their business travel,
charitable, medical, and moving
expense deductions for 1999. The.
IRS Revenue Procedure reduces the
mileage rate for business travel from
32.5 cents per mile in 1998 to 31
cents per mile in 1999, but the stan-
dard mileage rates for charitable and
medical or moving expenses remain
unchanged for 1999. 0
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
December 29, 1998
TO:
City Council 1:\, \
Dennis Probst, Ma~
City Appointments - 1999
FROM:
SUBJECT:
ReQuested Action
The City Council is asked to consider the following appointments for calendar year 1999.
Background
Each Councilmember received a copy of my suggested changes in Committee Liaisons for 1999
as part of last week's non-agenda packet. As a result, I have not included those appointments as
part of this memorandum.
Historically, we have also appointed members to each ofthe various committees at this time. I
expect that the committees and their membership will be discussed in greater length as part of
this year's retreat and again, I have not included any details for future committee membership.
The one exception is the Planning commission, which is a requirement of State and Municipal
Code.
There are no other significant changes to the appointment list this year. After discussing these
other appointments with the City Administrator, I believe they are appropriate.
Miscellaneous Appointments
A. Professional Consultants
1. City Consulting Engineer. . . . . . .. BR W, Inc./Gregory Brown, Project Manager
2. Attorneys
a. City and Prosecution Attorney. .. Peterson, Fram & Bergman; Jerry Filla
b. Development Attorney. . . . . . . . . . . . . . . . . . Bradley & Deike; Bob Deike
c. Miscellaneous. . . . . . .. ...... Larkin, Hoffman, Daly & Lindgren, LTD.
d. Bond Counsel. . . . . . . . . . . .Kennedy and Graven, Chartered; Steve Bubol
3. Auditor. . .. ................................ Abdo, Abdo, Eick & Meyers
4. Planning Consultants. . . . . . . Sanders, Wacker, Wehrman & Bergly; John Bergly
McComb Frank Roos Associated, Inc.; Meg McMonigal, AICP
5. Labor Negotiations. . . . . . . . . . . . . Labor Relations Associates, Inc.; Karen Olsen
6. Recording Secretary. . . . . . . . . . . . . . . . . . . . . . . . TimeSaver Off-Site Secretarial
7. Financial Advisors. . . . . . . . . . . . . . . . . . . . . . . . . . . . Ehlers and Associates, Inc.
Memorandum, City Appointments - 1999
Page Two
December 29, 1998
.
B. Inspections
I. Electrical Inspector .................. North Metro Inspections; Dick Nelson
2. Health Officer ........................................ Ramsey County
C. Official
1. Acting Mayor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Bev Ap1ikowski
2. City Clerk/Administrator. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Brian Fritsinger
3. Treasurer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Terrance R. Post
D. Planning Commission
1. Steve Erickson, Chairperson
2. Gregg Larson
3. Brent Nelson
4. Marty Rye
5. David Sand
6. Therese Galatowitsch
7. Terri Duchenes
Recommendation
I would request that the City Council consider ratification of the appointments identified above .-
for 1999. ..,
DP/sls
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CITY OF ARDEN ffiLLS
MEMORANDUM
DATE:
December 24, 1998
TO:
Mayor and City Council _
/r')
Brian Fritsinger, City Administratfr (ye
1999 Pay Plan
FROM:
SUBJECT:
Requested Action
The council is asked to consider changes to the 1999 Pay Plan.
Background
The Arden Hills City Council historically has amended its Pay Plan at the beginning of each
calendar year. As a result of additional changes to the organizational plan, staff has held off on
changes to the pay plan.
During 1997, the City Council negotiated a labor agreement with the Local 49 which included a
3% increase in base pay and an additional $10 per month to be contributed to the insurance
premiums. These figures were included in the 1999 Budget, which was adopted on December
14,1998.
The effect of the increase of 3% on pay ranges is shown in Attachment A. The City Council will
note the addition of the Parks and Recreation Director position. The Community Development
Director activities have been absorbed by existing staff. The points for certain exempt positions
have been revised, based on changes injob descriptions resulting from the ongoing
reorganization.
The City, in 1998, contributed up to $320 per month to be used toward employee health and
dental insurance. With a $10 per month increase, the City in 1999 would contribute $330 per
month toward health and dental insurance. The pay plan has been reviewed for compliance with
State of Minnesota Pay Equity requirements and appears to be in compliance.
Recommendation
Staff recommends the City Council adopt Resolution #99-05, IdentifYing the 1999 Pay Plan,
including an increase of$IO.OO per month toward monthly insurance premiums.
BF/sls
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 99-05
RESOLUTION IDENTIFYING THE 1999 PAY PLAN
WHEREAS, the City of Arden Hills is required to comply with the Local Government Pay
Equity Act; and
WHEREAS, Minnesota Rules Chapter 3920 specifY the procedure and criteria for measuring
compliance; and
WHEREAS, the City's pay plan received notice of compliance in 1997 from the Minnesota
Department of Employee Relations; and
WHEREAS, the City Council has revised the pay ranges included in this plan for 1999; and
WHEREAS, the City Council has found an increase in the City's contribution toward monthly
health and dental premiums to be appropriate.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills,
Minnesota that the City adopts the 1999 Pay Plan as attached.
BE IT FURTHER RESOLVED, that the City increases the City's contribution toward monthly
health and dental premiums by $10.00 for 1999 ($330.00 per month).
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 4TH DAY OF JANUARY, 1999.
DENNIS PROBST, MAYOR
ATTEST:
BRIAN FRITS INGER, CITY ADMINISTRATOR
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CITY OF ARDEN HILLS
DATE:
MEMORANDUM
December 30,1998
TO:
Brian Fritsinger, City Administrator
Terrance Post, City Accountant @)
Bingo Hall License Renewal
FROM:
SUBJECT:
At the January 4, 1999 regular Council meeting, Council will be presented with Resolution No.
99-06, dealing with the above subject. The Minnesota Gambling Control Board requires the
local unit of govenunent to evidence approval by individual resolution rather than by group
consent.
Discussion
Council last took action with this establishment by adopting Resolution No. 98-14, which
approved the Pot 0' Gold renewal bingo hall license application for the period from June I, 1998
to May 31, 1999. The action before Council at this time is another application for a bingo hall
license renewal from the same applicant for the period from June 1, 1999 to May 31, 2000. Staff
is not aware of any issues that would cause staff not to endorse Resolution No. 99-06.
The reason this application is coming to Council so early is because the applicant (Goldie
Siedow) will be out of the country during the time the renewal application would normally have
been submitted.
Recommendation
Staffrecommcnds that Council consider adopting Resolution No. 99-06, "Resolution Approving
Bingo Hall License Renewal Application" at the January 4,1999 regular Council meeting.
Enclosures
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 99-06
RESOLUTION APPROVING BINGO HALL LICENSE RENEWAL APPLICATION
THEREFORE, BE IT RESOLVED, that the City of Arden Hills agrees to approve the Bingo
Hall Renewal License Application for the Arden Hills Bingo Hall (Pot-O-Gold) from Goldie K.
Siedow, 3776 Connelly, Arden Hills, Minnesota.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 4TH DAY OF JANUARY, 1999.
DENNIS PROBST, MAYOR
ATTEST:
BRIAN FRITSINGER, CITY ADMINISTRATOR
,
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FOR BOARD USE ONLY
AMT. PAID
CHECK #
II DATE II
" II
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.
STATE OF MThTNESOT A
GAMBLING CONTROL BOARD
REI\'EW AL APPLICA nON FOR
BINGO HALL LICENSE - LG300
PRINTED: 12/01/98
LICENSE NUMBER: BH013 EFFECTIVE DATE: 06/01/99
EXPIRATION DATE: 05/31/00
Annlicant Information
Name of Applicant: Pot O'Gold
DBA, if applicable:
Business Address: 3776 Connelly Arden Hills MN 55112
Phone Number: 612-631-1724 Fax Number:
MN Sales & Use Tax ID #: 1123411
Type of Business Sole Proprietorship
Main Office Address (if different from above):
Local Unit of Government Acknowledl!ement
. the Bingo Hall is located within the city limits, the *City must sign the application.
the Bingo Hall is located outside the city limits, Both the **County and **Township must sign the application.
Name of *City or **County
Name of **Township
Arden Hills ,~
~iJ44'MI /1. ~
Signature of Person receiving the application
Dt.rtM(1,~ z.e, \ ~ ~ 8
Date Application Received
N/A
By signature below, the township acknowledges
that the legal owner of the bingo hall is applying
for a bingo hall license renewal within township
limits.
Signature of Person receiving the application
. ""'~
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-~~~.:::\~:::~ '\~7~t:~~~~}~~.,~~. ',"
'ARDEN HillS'" Ml,r 55112' '."
, "." <')612)783',1840> " '
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STATE OF MINNESOTA
GAMBLING CONTROL BOARD
BINGO HALL PERSONNEL INFORMATION - LG315
i
'RINTED:12/01/98
LICENSE NUMBER: BH013
.
EFFECTIVE DATE: 06/01/99 EXPIRATION DATE: 05/31/00
EMPI:;OYER-lNFORMATION
Name of Bingo Hall: Pot O'Gold
DBA:
Address: 3776 Connelly Arden Hills, MN 55112
Phone Number: 612-631-1724
APPLICANT Th'FORMA TION
Last Name
Siedow
First Name
Goldie
Full Middle Name Maiden Name
Katherine Johnson
Previous Name
N/A
Social Security Number
471-32-4299
Home Address: 3004 Jamley Ave N Lake Elmo, MN 55042
Home Phone:612-777-2971
Driver's License #
State of Issue
S-300-285-461-432 MN
Date of Birth Birthplace-City
06/09/34 Parkers Prairie
State
MN
Province
Full First Name of Spouse
N/A
.
:\lILIT ARY INFORMATION
CITIZENSHIP
Branch of Military Service
N/A
Dates of Service
N/A
US Citizen
T
EMPLOYMENT STATUS WITH THIS EMPLOYER
Your position
Owner/Partner
Duties
None
ADDITIONAL INFORMATION NOT PREVIOUSLY SUBMITTED
Attach additional sheets if necessary to respond to the following information. Be sure you sign the additional sheets.
. jt.~"fY\'-""/"'~'fV"'- "'. ~..<"._,.."., '~!'IJ'.","'J'i';,.._.~..~.~'8
LIst other employment you c~ently 110111. .;;."':,.,,,. t
. List the Employer Name, Ar:!SS,:~~sit:onheJd; ::g~~5. .'. ..oyment and Type of Business:
LIst the MN Sales & Use Tax /I for-a1I'Busmesses-owned'ffi"Mmnesota:
List any Criminal History (Except Petty Misdemeanors). If None, Write "NONE". ,'- NON l:. ' ,
.
List Name, address and license or exemption /I of any organization you belong to which conducts lawful gambling:
Printed: 12/01/98
BINGO HALL PERSONNEL INFORMATION - LG315
Name of Employer: Pot O'Gold
Name of Applicant: Goldie Siedow
. OATH and CONSENT STATEMENT
1. I have never been convlcted of a felony, or a crime involving gambling.
2. J have never been convicted of assault, a criminal violation Involving tbe use of a firearm, or making terroristic threats.
3. I am not currently or have ever been engaged in or connected with an illegal business.
4. I do not owe $500 or more in delinquent taxes to the state of Minnesota.
5 ;-j-Imve-not-had-a-sales-and-use-tax-permit--revok-ed-by-the--eOlll1lllssioner-of-r-evenue-within-tbe--Iast-tWe-year-s.
6. I have filed, after demand, tax returns required by the cOlll1lllssioner of revenue.
7. I will not directly or indirectly give gifts, trips, prizes, loans of moneY'lremiums, or other gratuities to llambling
organizations, or their employees, other than nominal gifts not to excee a value of $25 per organization m a
calendar year.
8. I am not a wholesale distributor of alcoholic beverages or an employee of a wholesale distributor of
alcoholic beverages.
9. I am not a licensed manufacturer or affiliate of a manufacturer under Minnestoa Statute 349.163.
10. I am not a licensed distributor or affiliate of a distributor under Minnesota Statute 349.161.
II. I will not pI:ovide any staff to conduct or assist in the conduct of bingo or any other form of lawful gambling
on the premlses.
12. I will not a~quire gambling equipment or provide inventory control for any organization that conducts lawful gambling
on the prenuses.
13. I will not prepare or assist in the preparation of any reports required by Minnesota Rule 7861.0120, Subp. 3, for an
organization conducting lawful gambling on the premises.
14. I will not provide accounting services to any organization conducting lawful gabmling on the premises. -
15. I will not solicit, suggest. encourage or make any expenditures of any organization's gross receipts from lawful gambling.
16. I will .not charge any fee to a person without whIch the person could not play bingo or participate in another form of lawful
gamblmg on the prenuses.
17. I will nol provide assistance or participate in the conduct oflawful gambling on the premises.
18. I will not permit more than 21 llingo occasions to be conducted on the prenuses in any week.
19. I will not be involved in the procurement of, or influencing the procurement of, lawful gambling equipment for an
organization which conducts lawful gambling on the licensee's premises.
20. I will not provide or permit an affiliate or person acting on behalf of the bingo hall licensee to provide any
compensatIOn, gift, g~atuity, premium, contribution, or thing of value to a Gambling Control Board employee or
member of the Gambhng Control Board.
21. I will not recruit a person to become a gambling manager or assistant gambling manager or identify to an organziation a
person as a candidate to become a gambling manager or assistant gambling manager.
I.information submitted in the application changes during the term of the license period, the Bingo Hall applicant or licensee
must notify the board and the appropnate local unit of government under Minnesota Statute 349.213, Subd 2, m writing within ten (10) days
of the change.
License Number: BH013
In addition, I understand, agree and hereby irrevocably consent that suits and actions relating to the subject matter of the Bingo Hall
license application, or acts or omissions arising from such application, may be commenced against me in any court of competent jurisdiction
in Minnesota by service on the Minnesota Secretary of State of any summons, process, or pleading authorized by the laws of Minnesota.
By signature of this document, the undersigned authorizes the Department of Public Safety to conduct a criminal background check or review
and to share the results with the Minnesota Gambling Control Board. -
Failure to provide required information or providing false or misleading information may result in the denial or revocation of the license.
FURTHER AFFIANT SA YETH NOT, exc~ that this Oath and Consent Statement are submitted in support of the
application for a Bingo Hall license from the innesota Gambling Control Board. ~~ .
Subscrib~ and sworn to before me this eJJ l
. g - dayof~ 19'1~ 05i~J)~ 0 . (JjU..uJ
Signature of appl can
County of
/f9--d-.f-9?
.
Notary Public I SHEILA STOWELL
My commission expires \ r ':>,i/:>.trC" - NOTARY fUBLtC-MINNESOTA
III c......,.. e",I,.. JIll. 31,_
The information requested on this form will be used by the Gambling Co nee with Minnesota Statutes and rules
governing lawful gambling activities. All of the information that you supply on this fonn wilt become public information when received by the GCB except
if required, your Social Security number t which remains private.
Disclosure of Social Security Number
~e required to provide your Social Security number on this form. Y OUT Social Security number will be used to determine your compliance with tax
1~~Minnesota. Authorization for requiring your Social Security number is found al42 U.S.C. 405 (c)(I).
Minnesota Lawful Gambling
Bingo Hall Occasion List - LG302
Bin 0 Hall Information
1198
.5
e of the organizalion(s) conducting bingo on each day.)
Schedule 1
Name of Organization Organization's Premises Permit or Hours of
Conducting Bingo Occasions Exemption Permit Number or 2 Bingo
Excluded Authorization Bingo Date Occasions 3
Sunday F o..-f\-<+.- P",.:ecTruc., A OLf'1./1 .i-</.. P. 1'1,
,- -t -,- " "7.<; - P,M,
~ " '- Q-ll-P,f"]
Monday IA ~ I F=o...."-ArtT.on 7'uc. A -OLJ~Lj.t In-/:t -A.~,
,- " .. '7- 'I - Po f"),
.- ,- " Cr - II - p, JY} .
Tuesday F= 1\ ,...t-\-.,~-t'"... P~,T,.;::F L_, J.l_Ou.-.\\ "1 -q - j~ IVJ.
" " ~ ,- q.lI- RI"I,
.- ,- ..
Wednesday <1+, f'/')o""',, R^hArt ~;A ~ ~. lJ~5i'<; Ib-I':i.-lI,j"f:
>- I .. (' \"....t " 'l.Q- R fi/),
,~ .- " a_II-p'M,
t...~l ,:'"....l.'+':n'^ T~~, IT _ -fl,r;;;: " I '7 . q - P. ['i],
Thursday " ,. -- 'f./I_ P(f),
\\ " "
,
Friday I '. _ LoI-- 0.,""10,.1.0 T,^, -n-- C)3..?1l" '1 -i.J. _ Po M
.l'" " V , " '"7.q. p, IV)
\\ " " CJ-lI_PIM
,l ,.. " 11-1 -I?III~Q.M
Saturday ~..,,""! R~.MA""'_" fli1..... r'l... 11 - orHj IIq ~ -t.J- P; fY)
T 'J-q. p.rn,
q-II- PI t"I,
111-/ - P. fII1~J'J.1')
1 No more than 21 bingo occasions .... Ch;ang~liiflth~~l:idver~f()rrriatIOfl.
are permitted at each hall per week. . must b'isublTli~edjnwriti':lg'(JJhe
2 If the organization does not yet have .. Board withi':ltendays,A C?harjge
a number, write "permit (or exemp- occurs.if anorg~ni:ziltlonconducts
tion) applied for." bingo on a day and timeother.than
that reflected on the Bingo Hall
3 Enter the starting and ending times Occasion List, or if an organization
for each occasion (for example, is added or deleted on the
7-9 p.m., 3:30-6 p.m.). A bingo schedule.
occasion must be at least gO
minutes and no more than four Mail this form to:
hours long. Gambling Control Board
Suite 300 South
1711 W. County Road B
Roseville, MN 55113
..
Questions on this form should be
directed to the Gambling Control Board
at (612) 639-4000. If you usea TTY, you
can call us by using the Minnesota Relay
Service at 1-800-627-3529 and ask to
place a call to (612) 63g.4000. This form
will be made available in alternative
format (i.e. large print, Braille) upon
req uest.
The information requested on this form
will become public information when
received by the Board, and will be used
to determine your compliance with
Minnesota statutes and rules governing
lawful gambling activities.
,.
.
.
.
JiJ 1&:.-~I-qg-
.
State of Minnesota - Gambling Control Board
IMPORTANT NOTICE: RENEWAL APPUCA TION(S) ENCLOSED
.
Pot O'Gold
3776 Connelly
Arden Hills MN
55112
APPLICATION DEADLINE: o376iI99--
License Renewal Application - License Number BH013
License Expiration Date: 05/31/99
Enclosed are the preprinted license application renewal forms:
License Renewal Application Form: LG300
Personnel Information Form(s): LG315
Please review each page carefully.
6.
.7.
1. If there is inaccurate information, draw a line through it and write in the correct information.
2. If there is missing infonnation, write in the information.
3. The Chief Executive Officer (CEO) must sign the bingo hall renewal application.
4. Each personnel renewal form must be signed by the employee in the presence of a notary public.
If any employees will not be renewing, write the tennination date of employment on their renewal
fonn and return it with your renewal packet.
Enclosed is one copy of a blank personnel form LG315 to be used to add new employees.
Use the blank form as an original and make copies as necessary.
Complete the enclosed Bingo Hall Occasion List (LG302) and return it with your renewal application.
Obtain a resolution of approval from the local unit of government and return it with your renewal
application.
5.
Send your renewal application, all personnel forms, the $2,500.00 fee payable to the "State of Minnesota" and all
other attachments listed above to:
Gambling Control Board
Suite 300S
1711 W. County Road B
Roseville, MN 55113
All personnel fonns will be sent to the Department of Public Safety for a Bureau of Criminal Apprehension clearance
and to the Department of Revenue for a tax clearance.
MN Rule 7862.0010, Subp. lOa provides, "Before issuing or renewing a bingo hall license, the board shall conduct,
or request the director of gambling enforcement to conduct, a background investigation, which may include a review
of the applicant's sources of financing, ownership, and organizational structure. Actual costs in addition to the
initial and renewal application fees shall be borne by the applicant. "
Upon receipt and clearance, your application for renewal will be presented to the Gambling Control Board for
consideration at the monthly meeting;" .
If you have any questions, please contact Sandy Loney at (612) 639-4086.
.."....,.
'..'.
.
CITY OF ARDEN HILLS
.
MEMORANDUM
DATE:
January 4, 1999
TO: Mayor and City Council ~:.-.-
FROM: Kevin Ringwald, Assistant to the City Administrator ~
SUBJECT: Community Development Department Activities December of 1998
The following summarizes the activities of the Community Development Department for
December of 1998.
Planninl! Commission - Januarv of 1998
Case #98-35 Donald Palme, 1370 Arden Oaks Drive, Minor Subdivision. The
applicant, owns the parcel ofJand at 1370 Arden Oaks Drive. The neighbor to
the south (1401 County Road E) is owned by Rhoda Behr. Mr. Palme is
proposing to move the common property line 15 feet to the south. The
applicant has been maintaining this portion of Ms. Behr's property and wishes
to secure ownership of that portion of the property. Both homes currently, and
with the proposal, meet all the setback and dimensional requirements.
.
Case #98-36
City of Arden Hills, Adult Use Ordinance - DISCUSSION ONLY. The City
Council on March 9, 1999 adopted Ordinance No. 305 placing a one-year
moratorium on the siting of adult use establishments within the City of Arden
Hills. The City Council, in Section 3 of that Ordinance, directed Staff to conduct
a study and forward the conclusions of that study to the Planning Commission
for its consideration. The Staff and the City Attorney (John Miller of Peterson,
Fram, and Bergman) are requesting that the Planning Commission review and
discuss the draft ordinance for adult uses.
Protective Inspections
1. Building Permits (December). The City issued seven commercial/industrial permits in
December. The first (#6317) was for the shell ($2,085,898) of the DynaMark building at
4295 Lexington Avenue. The second (#6319) was for an interiorremodel ($212,110) at
CPI at 4100 Hamline Avenue. The third (#6322) was for an interior office remodel
($42,000) at Land 0' Lakes (south) at 1275 Red Fox Road. The fourth (#6332) was for
an interior remodel ($78,000) at 4390 Round Lake Road. The fifth (#6333) was for a
foundation permit ($200,000) at CPI (Building B addition) at 4100 Hamline Avenue.
The sixth (#6336) was for an interior office remodel ($34,700) at 1240 Grey Fox Road.
Lastly, the seventh (#6337) was for an interior remodel ($15,000) at CPI at 4100 Hamline
Avenue. The total valuation added by these building permits was $2,667,708 with an
average valuation of$381,101.14.
.
In November, the City issued 17 residential remodeling permits, which ranged in value
from $2,000 to $115,000 and had a total value of $225,704 and had an average value of
$13,276.71.
The Staff is preparing a year-end summary for the building permit activity and will
forward it separately to the Council when it is completed.
2. Sign Permits. In December the City issued no sign permits.
Economic Development
Gateway Business District. The Staff has been primarily focusing on finalizing the
acquisition of the Indykiewicz property, which a draft understanding is being considered
by the City Council this evening.
Code Enforcement
1. 3171/3183 Lexington Avenue. The two homes have been demolished. However,
several items have yet to be completed the owners have until January 4,1999, to
complete these items or the City will gain access to the escrowed funds and have the
work accomplished from those funds.
2. 1875 Lake Lane. The owner of the property has essentially completed the clean up of
the interior of the house. However, the structural components of the house still require
work so that they do not pose a problem to the public's safety. The transfer of ownership
on the property has yet to occur. The owner has until January 4, 1999, to complete all the
necessary work or the Staffwill prepare a resolution for the City Council's January 25,
1999, meeting to consider abating the nuisance by demolition.
.
.
.
.
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
December 30, 1998
TO:
Brian Fritsinger, City Administrator
~
FROM:
SUBJECT:
Dwayne Stafford, Pnblic Works Superintendent
Monthly Department Head Report
Pnhlic Safety Commission
The City of Arden Hills Public Safety Commission did not meet in December.
1998 Street Improvement Project
Only a few of the long punch list items have been addressed. Staff expects the contractor will attend to
the remaining punch list items next spring.
1999 Street Project
Bidding on West Round Lake Road Phase I which was scheduled for December 17, 1998 has been
rescheduled for January 14, 1999 to allow staff more time to work out some complications.
Lift Station #3
The Lift Station #3 reconstruction is going well. The deepest, wettest, most difficult part of the project is
complete. Some shoring and pumping were necessary to provide for a firm base for the new lift station
structure which is about 25 feet deep.
Public Works Department
In addition to their regular maintenance duties, Public Works employees have worked on the following
this month:
. One week of tree trimming and chipping in the southeast portion of the City
with equipment borrowed from the City of Shoreview.
. Repaired water main break on Venus Avenue on December 30 (the coldest
day of the winter so far).
. Street sanding on three occasions.
. Removed and replaced electric motor on Lift Station #8 (Hamline Avenue and
Ingerson Road) which burned out, causing approximately $4,000 worth of
damage to motor and control panel.
. Started 4"' quarter water meter readings.
Parks Departmeut
Parks employee activities this month included;
.
Constructing a lean-to addition to the Maintenance Building for storing recyclables and
drain oil (eliminates collectors need to access Maintenance Garage).
Memorandum, Monthly Department Head Report
Page Two
December 30, 1998
.
. Trimming trees and bushes along trails.
. Flooded the eleven city skating rinks, including six hockey and five
pleasure rinks. (Rinks are monitored daily and are scraped and flooded daily, if needed
to provide smooth ice. Occasionally flooding is done at night to insure all rinks will be
ready for the following day. This service uSeS nearly all of the Parks manpower during
the skating season).
Puhlic Works Direclor
The following are activities the Public Works Director has been involved with this past month.
. Third and fourth draft of the City's Emergency Preparedness Plan.
. Dynamark and Guidant water main relocation.
. Monitoring street conditions. Though some neighboring cities have plowed up to three
times, Arden Hills Public Works has not plowed snow this season. (As of December
30).
. Completed paperwork on the Lake Josephine ordinance and delivered it to the DNR for
final approval. Help is provided by Steve North, Roseville Assistant City Manager.
.
Applied for the remaining $5,000 of a $10,000 Met Council Environmental
Services Grant approved earlier this year for the reduction of inflow and infiltration into
the City's sewer system.
.
. Lift Station #3 reconstruction.
. Obtaining garbage regulations from neighboring cities.
. Interviews, evaluations and reference checks on Park Maintenance job applicants.
A job offer has been made to and accepted by Mr. Scott Freyberger who is a 2 I-year
employee of Margolis Landscaping Company of Roseville. Scott will be starting his
position on January 14, 1999.
The City Parks and Public Works Foreman attended hazardous waste training provided by Ramsey
County.
.