HomeMy WebLinkAboutCCP 03-29-1999
.
CITY OF ARDEN HIJiU-E
4364 WEST ROUND LAKE ROAD
ARDEN HILLS, MN 55112-5794.
AGENDA
7:30 P.M. 1.
7:30 P.M. 2.
7:30 P.M. 3.
.
8:00 P.M.
8:05 P.M.
.
CITY COUNCIL MEETING, CITY HALL
MONDAY, MARCH 29,1999, 7:30 P.M.
THE REGULAR MEETING OF THE
ECONOMIC DEVELOPMENT
AUTHORITY (EDA) IS CANCELED.
CaD to Order
Approval of Meeting Agenda
Mounds View School District No. 621 Representatives re: Bond
Referendnm
. Dr. Jan Witthuhn, Superintendent
. Mr. Gary Borg, School Board Member
4.
Approval of Minutes
a. March 8, 1999 Regular Council Meeting
b. March 15, 1999 Council Worksession
5.
Consent Calendar
Those items listed under the Consent Calendar are considered to be routine by the City
Council and will be enacted by one motion under a Consent Calendar format There will
be no separate discussion of these items, unless a Council member so requests. in which
event, the item will be removed from the general order of business and considered
separately in its nonna! sequence on the agenda.
a. Claims and Payroll
b. Regular Employee Status, Susan Holmes, Department
Secretary
c. Probationary Appointment, Thomas Moore, Parks &
Recreation Director
d. Approval of Un budgeted Operating Transfers for 1998
PHONE: (6121 633-5676 · FAX (6121 633-7839
,
~-y.
AGENDA - PAGE TWO
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8:10P.M.
8:15 P.M.
9:15 P.M.
9:20 P.M.
9:30 P.M.
CITY COUNCIL MEETING, CITY HALL
MONDAY, MARCH 29,1999,7:30 P.M.
6.
Public Comments
This is an opportunity for citizens to bring to the Council's attention any items not
currently on the agenda ]0 addressing the Council~ please state your name and address
for the record, and a brief summary of the specific item being addressed to the Council.
To allow adequate time for each person wishing to address the Council, we ask that
individuals limit their comments to three (3) minutes. Written documents may be
distributed to the Council prior to the meeting, or as bench copies, to allow a more timely
presentation.
7.
Unfmished aud New Busiuess
a. Plarrning Cases
1. Case #98-33, Josephine East LLC, 3171 and 3183
Lexington A venue, Preliminary Plat (Josephine East
Addition) and variances (right-of-way width, lot
width and access to a public street)
b. Finance Committee Presentation, Joint Maintenance Facility
Funding Options
c. Res. #99-12, Supporting Repeal of the State Sales Tax for
Local Government Purchases
.
8.
Administrator Comments
9.
Council Comments and CommitteelDepartment Activity
Reports
10.
Adjourn
The above times may vary depending upon length of issue discussion.
.
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A Good Bond Referendum
Designed by the Community and the Schools
Summary of the process
.
Objective, independent,
professional facilities
inspection
Parent and Community
involvement
Parent and Community
oversight and
recommendations
.
The process is a Community
working together
Building Committees
District Facility Task Force
Athletic Facility Task Force
Indoor Air Quality Committee
Decision Resources Survey
School Board
More Parent and Community
involvement
Unanimous School Board
support
Wold Architects inspected individual Mounds View buildings for
themselves in 1996 and returned in 1997. They subcontracted
engineering firms for some of the most specialized assessments.
Wold recommended $100+ million in facility improvements and
upgrades.
Building Committecs were created at individual schools,
composed of parents, teachers, and building administrators. The
committees reported their priorities directly to Wold Architects.
In September, 1998, a district-wide Facility Task Force
composed of parents and community representatives, a teacher's
representative, building and district administrators was formed. A
separate Athletic Facility Task Force composed of district
representatives, youth athletic associations, and five city parks and
recreation departments that use district athletic facilities had
previously assessed current facilities and future requirements. They
considered both school-based facilities and community-based
athletic facilities.. In May of 1998, the District-wide Indoor Air
Quality Committee, composed of community representatives,
school nurses, building maintenance and administrators, and staff,
submitted a master plan for indoor air quality.
The Facility Task Force studied the Wold recommendations, and
those of the Building Committees. They reviewed the assessments
of the Athletic Facility Task Force, and the Indoor Air Quality
Committee Master Plan. They considered the survey results from
Decision Resources (see below).The result was the Facility Task
Force Master Plan, January 7,1999, submitted with unanimous
support from the Task Force.
Decision Resources, Fall, 1998, conducted a survey of district
residents to provide a broad assessment of residents' concerns,
asking which improvements they supported most strongly and how
much they felt they could afford.
On January 26, 1999, the school board unanimously approved an
$80 million bond referendum.
.
The result of a thorough, fair, and open process is
a good Bond Referendum that deserves our support.
Vote "Ves" on May 25.
Prepared and paid for by the Vote Yes Committee
Terry Quigley, Treasurer
P. O.Box 120952. NewBrightQI'!.MN 55112
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CIty of Arden HIlls
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*** TX REPORT ***
*********************
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City of Arden Hills
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CIty of Arden Hills
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*********************
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03/26 14:47
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City of Arden Hills
1aI001
*********************
*** TX REPORT ***
*********************
3375
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03/26 14:50
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Mounds View School District No. 621
Atten: Donna Carlson
2959 North Harnline Avenue
St. Paul, MN 55113
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CIty of Arden HIlls
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03/26 12:59
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City of Arden Hills
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
March 26, 1999
TO:
Mayor and City Council &
Brian Fritsinger, City Administrat~
Administrator Comments for the March 29, 1999 Council Meeting
FROM:
SUBJECT:
THE REGULAR MEETING OF THE
ECONONUCDEVELOPMENT
AUTHORITY (EDA)
IS CANCELED.
1.
Mounds View School District No. 621
Representatives of the Mounds View School District will be in attendance to briefly
discuss the proposed bond referendum planned for later this spring. Jan Witthuhn, Gary
Borg, and one other individual will be in attendance at the meeting.
2. Aooroval of Minutes
The City Council is asked to approve the Minutes of the March 8, 1999 Regular Council
Meeting, and the March 15, 1999 Council Worksession
3. Consent Calendar
a. Claims and Payroll
The City Council is asked to approve vendor claims in the amount of
$1,631,029.74 and payroll for the period most recently ended. The Council
should note payment to US Bank in the amount of$I,305,905.00 for the
Indykiewicz land acquisition; to Lake Johanna Volunteer Fire Department in the
amount of$42,498.39 for second quarter frre protection; to Peterson, Fram &
Bergman in the amount of$II,538.30 for Indykiewicz closing costs; to
Architectural Alliance in the amount of$4l,536.62 for architectural services; to
MCES in the amount of$36,627.49 for April sewer charges; and to North
Suburban Cable Commission in the amount of$10,695.26 for 1999 cable
contribution.
b.
Reeular Emolovee Status. Deoartment SecretarY
The City Council is asked to approve the appointment of Ms. Holmes as a regular
full-time employee with the City of Arden Hills.
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Administrator Comments for the March 26, 1999 Council Meeting
Page Two
March 26,1999
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c. Probationary Annointment. Thomas Moore
The City Council is asked to approve the appointment of Mr. Moore as a
probationary employee with the City of Arden Hills.
d. ADDroval ofUnbude:eted Oneratim! Transfers for 1998
The City Council is asked to approve several operating transfers as part of the
1998 budget. These transfers were not part of the adopted 1998 budget. The City
historically books several transfers at the conclusion of the calendar year based on
the unexpected revenues or expenditures from the preceding year.
4. Unfmished and New Business
a.
Planninl!: Case #98-33. Josenhine East LLC. 3171 and 3183 Leximrton
Avenue. Preliminary Plat and Variances
The City Council is asked to consider approval of an amendment to the City's
Official Map creating a cul-de-sac roadway system on Shoreline Lane
approximately 600 feet North of County Road D and a dead end approximately
270 feet South of Edgewater Road.
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The Planning Commission recommends approval of Option A as presented in the
staff report, conditioned on it being acceptable to the City Engineer. This is not
the option proposed by the applicant or recommended by City Staff.
b. Finance Committee Presentation
Anne Sorenson or other members of the Finance Committee may attend the
meeting to present findings of the Finance Committee in regards to financing ofa
new maintenance building.
c. Res. #99-12. SunDortinl!: Reneal of State Sales Tax for Local Government
Purchases
The City Council is asked to adopt Resolution #99-12, "Supporting Repeal of
State Sales Tax for Local Government Purchases." This resolution will be
forwarded to Senator Runbeck and Representative Krinkie in an effort to show
support for the various bills being considered which repeal this tax.
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Administrator Comments for the March 26, 1999 Council Meeting
Page Three
March 26, 1999
5. Department Renort
The City Council will find the department report enclosed for each of the various City
Departments. Activities related to the Administration Department include:
.
General Administration
Miscellaneous items worked on during March included:
. Continued processing of 1999 Business Licenses and delinquentnotices.
· Continued efforts on Arden Hills Y2K compliance
.
City Facilities Update
The bid opening was held on March II, 1999. The apparent low bidder was Rochon
Corporation with a low bid of $2,489,000. The City Council directed staff to work
with the audiovisual consultant to see how the budget for this part of the project can
be reduced. Staff is also looking into whether or not the cost of the utilities can be
reduced by making changes to the size of the lines currently proposed.
Staff and the City Attorney continue to pursue efforts at obtaining a response to the
draft lease agreement with the National Guard.
.
City Council/Department Head Retreat
The facilitator is making final revisions to the minutes from the Retreat and should
have them available to the City Council in the near future. The City Council will be
discussing the one outstanding issue from the Retreat, Committees, at an upcoming
Council Worksession.
.
Newsletter Committee
The committee is currently working on the April, 1999 edition. City Hall continues
to receive input from residents in regards to the various topics, which are included in
the newsletter.
.
Pronerty Acquisition
Staff presented to the City Council the final Purchase Agreement on the acquisition of
the Indykiewicz property. Staff has also received the completed appraisal for the
railroad right-of-way located on West Round Lake Road. Staff is now reviewing the
document and will be providing additional information to the City Council in the near
future.
>L
Administrator Comments for the March 26, 1999 Council Meeting
Page Four
March 26, 1999
tit
. Communitv Representations
As City Administrator, I've attended a variety of meetings representing the City this
past month, including the League of Minnesota Cities; TUG; I-35W Corridor
Coalition; Metropolitan Area Managers Association; and Rotary.
. Personnel
. Buildinf!: Inspector Position
The City Attorney is fmalizing the agreement for a shared Building Inspector
between the Cities of Shoreview and Arden Hills. Advertisement for this position
is currently underway. Staff will bring the agreement back to the City Council at
its April 12, 1999 meeting for final action. We hope to have the Inspector on
board within the next six weeks.
. Receptionist Position
Staffhas been working with and training our new Receptionist, Pam Sweeney.
· Parks Director Position
Tom Moore has accepted the Parks & Recreation Director position with the City
and will begin on AprilS, 1999. Staff has sent notices to all of the other
candidates informing them of this decision. Councilmember Rem and Parks
Commissioner Messerly both assisted with this interview process and I'd like to
thank them for their help.
tit
. Recreation PrOlrram Supervisor Position
Tracy Petersen has resigned from this position effective April 2, 1999. She has
accepted a position with the City of Chanhassen. I have reviewed the job
description and prepared an advertisement which should be in the paper either this
week or next.
. Park Development
· Bethel Park
Staffhas met with Bethel College officials to discuss the process to be followed
for the concept proposal for the park project. The Parks Commission is currently
discussing when to hold the neighborhood meeting on this issue. They are
currently considering May 18, 1999. Once they have decided when to hold the
meeting, notices will be delivered to the Chatham neighborhood.
tit
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Administrator Comments for the March 26, 1999 Council Meeting
Page Five
March 26, 1999
.
Arden Manor Park
The Commission reviewed the concept plan with Arden Manor residents
on March 16th. Only eight residents attended the meeting to provide input on the
plan. It is obvious that the major issue to be determined by the Parks Commission
and the City Council is drainage. The Commission will be reviewing the project at its
April 27th meeting and will most likely forward a recommendation to the City Council
shortly thereafter.
.
Plav Structure Replacement
I advertised for and have received three proposals for new play structures at Arden
Manor and at Arden Oaks parks. The Parks Commission will now review these at its
April 27th meeting. I expect that they will then schedule additional neighborhood
meetings for early summer.
. Countv Road FlHamline Avenue Trail Grant
I completed several items required by the State of Minnesota in order for the City to
utilize the grant funds for this project. The final Environmental Assessment
Statement has now been submitted to the State. Once the State has completed its
review of the EAS and the engineer has completed the plans and specifications, the
City Council and Parks Commission will be asked for direction on whether or not to
proceed with the project.
· Communitv Development
.
Countv Road I1Hil!:bwav 96/MNDOT Improvements
Staff met with MNDOT, Ramsey County, neighboring cities, and others to discuss the
intentions ofMNDOT in regards to improvements to the I-35W corridor. MNDOT
informed the participants that they are not going to approve any significant improvements
proposed to be made to the road system adjacent to the interstate. They indicated that
they need to complete a two-year study before any improvements can be made. This
would cause all improvernents to Highway 96 and County Road I to be shelved for the
immediate future.
Staff worked with Shoreview to develop a letter of response to MNDOT addressing some
of the concerns of the communities. The letter primarily was written from Shoreview
addressing their concerns about the impact to the proposed Wispark development.
.
Administrator Comments for the March 26, 1999 Council Meeting
Page Six
March 26, 1999
. Finance
· Charitable Gamblin!!: ReDort
Staff worked with the City attorney and the City Council to determine how the City
should complete its 1998 report. As a result the City will make additional changes to the
designation of funds for the 1999 calendar year.
'.
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MINUTES
CITY OF ARDEN ffiLLS, MINNESOTA
CITY COUNCIL MEETING
MARCH 8, 1999
7:30 P.M. - ARDEN ffiLLS CITY COUNCIL CHAMBERS
DRAFT
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular
City Council meeting at 7:37 p.m.
Present:
Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Gregg
Larson, Paul Malone and Lois Rem.
Absent:
None.
Also present were City Administrator, Brian Fritsinger; Assistant to the City
Administrator, Kevin Ringwald; City Accountant, Terrance Post; Public Works Director,
Dwayne Stafford; City Engineer, Greg Brown, BRW; and Recording Secretary, Lori
Rolfson.
ADOPT AGENDA
MOTION:
CouncilrnembeT Aplikowski moved and Councilrnember Larson seconded a
motion to adopt the agenda for the March 8,1999, regular City Council meeting,
as submitted. The motion carried unanimously (5-0).
APPROVAL OF MINUTES
A. February 8,1999 Regular Council Meeting
B. February 16, 1999 Council Worksession
C. February 22, 1999 Regular Council Meeting
Councilrnember Malone requested a change to the February 22, 1999 Regular Council Meeting.
On page 14, last paragraph, the second sentence should read, "...one issue is the statutOry low
pension limits." The third and forth sentences should read, "...$25 per rnonth, oer vear of service,
with an upper limit of 30 years of service. He indicated that it is this time limit which may be
amended by legislation."
Mayor Probst requested a correction on page 14, second paragraph from the bottom, second
sentence, "...it had been a ril!OTOUS effort."
MOTION: Councilrnember Malone moved and Councilmember Aplikowski seconded a
motion to approve the meeting minutes of the February 8,1999 Regular Council
Meeting and the February 16, 1999 Council Worksession, as submitted, and the
February 22, 1999 Regular Council Meeting, as amended. The motion carried
unanimously (5-0).
DRAFT
.
ARDEN HILLS CTTY COUNCrr, - MARCH 8. 1999
2
CONSENT CALENDAR
.
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A. Claims and Payroll
B. 1999 Business License Renewal
MOTION:
Councilmember Malone moved and Councilmember Aplikowski seconded a
rnotion to approve the Consent Calendar and authorize execution of all necessary
documents contained therein. The motion carried unanimously (5-0).
PUBLIC COMMENTS
Mayor Probst invited those present to corne forward and address the Council on any items not
already on the agenda. There were no public comments.
UNFINISHED AND NEW BUSINESS
A. Resolution #99-11, Acknowledging the expiration of Tax Increment Financing
District No.1 of the City of Arden Hills
Mr. Post explained that this resolution is a statutory item in which the duration of the Tax
Increment Financing (TIF) Districts is limited by State Statute. TIF District No.1 is the fIrst a
Arden Hills TIF District that has reached the ten-year duration limit. TIF District No. I is ....
located at the southeast corner of Round Lake and was set up in concert with the acquisition of
the Kem Milling site.
Mr. Post stated that the City carmot accept TIF funds after the expiration of the District.
Therefore, included in the Staff memo, was a request of the County Auditor's Office to advance
pay the TIF proceeds for the first half of the year. These proceeds would normally be received at
the July tax settlement; however, this date is after the June 26, 1999 decertifIcation date. This
represents receipt of the May 15, 1999 property tax collections.
Mr. Post advised that Staff recommends the City Council approve Resolution #99-11,
acknowledging the expiration of Tax Increment Financing District No. I of the City of Arden
Hills.
Councilmember Malone confIrmed that, if the request for advance funding was not made, the
City would not receive the prorated funds from the first of the year. Mr. Post stated that this was
correct. He explained that the funds would be distributed between the other jurisdictions.
MOTION:
Councilmember Larson moved and Councilmember Aplikowski seconded a
motion to approve Resolution #99-11, acknowledging the expiration of Tax
Increment Financing District No. I of the City of Arden Hills. The motion carried
unanimously (5-0).
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DRAFT
ARDEN HILLS CTlY COUNCIL - MARCH 8.1999
3
B.
Resolution #99-07, Accepting Bids and Anthorizing Execution of Contract in the
Matter ofthe Improvement of West Round Lake Road, Phase I
Mr. Brown explained that on January 14, 1999, eleven bids were received and opened for the
West Rormd Lake Road, Phase I Improvement Project. The bids came in with a tight spread.
The lowest bid was 10% below the estimate, there were a total of four bids below the estimate
and seven bids above the estimate. The three low bidders were Don Zappa & Sons, Inc., Amt
Construction Company, Inc., and Forest Lake Contracting.
The project was bid in four parts:
1. The Basic Roadway, including storm sewer and ponds, watermain, and sanitary sewer.
2. Alternative A, removal of all excess soils from the Indykiewicz property.
3. Alternative B, landscaping, including trees, shrubs, sod, seed, and irrigation to the median
area.
4. Alternative C, paver bricks in the narrow areas of the median versus concrete.
The bid Alternate A is the most significant item and it ties in with the acquisition of the property.
Most bids for Alternative A had been between $80,000 to $100,000, which is a common
excavation price. With the exception of Jay Bros., the bids did not include a credit for the black
dirt. Jay Bros., Inc. offered a $0.60 credit per cubic yard which would significantly reduce the
cost for excavation, however, Jay Brothers would still be the sixth lowest bidder.
If the Base Bid and Alternative B were chosen, Don Zappa & Sons would have the lowest bid. If
Alternative A is included, Forest Lake Contractors would be the low bidder. The bids for
Alternate C would not change the order of the lowest bidders.
The City Staff had performed an extensive review of alternatives to avoid having the contractor
deal with the black dirt. The hope was to find someone to buy the dirt to recoup some of the
costs. The result of this effort was that the City did not receive any offers other than minor
credits, which are not guaranteed. In most cases, when the transportation of the dirt was
considered, there ended up being no credit.
An option was offered to the three low bidders to extend the time for the removal of the black
dirt. The original contract had stated a date ofJuly 31,1999. The bidders where asked, if they
were allowed until the end of the year to remove the black dirt, would this change their bids.
Revised quotes were received from Don Zappa & Sons, Inc. and Forest Lake Contracting. Forest
Lake essentially proposed to remove the soil free of cost with the extension. Don Zappa & Sons,
Inc. had offered a $2.06 unit price to remove the soil. This was lower than their original bid,
however, it was still higher than the bid by Forest Lake Contracting.
Based on research by Staff to attempt to sell the black dirt, which did not result in a profitable
route, including Alternative A in the contract pushes the award of the bid to Forest Lake
Contracting. If the City includes Alternative B for the landscaping package, as recommended by
the Staff, Forest Lake Contracting's awarded bid would be $794,725.05. The City Cormcil may
also consider awarding Bid Alternative C, which would add approximately $10,000 to the
contract.
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Considering the fact that the black dirt must be removed, the best way to achieve this would be to e
award Bid Alternative A with this contract. Once the contract is awarded, the price for the dirt
must be changed to zero via a Change Order. Additionally, the City needs to re-negotiate the
timing of the project. The City had hoped to begin the project before now and there are
provisions in the contract to allow an extension.
Mr. Brown stated that he anticipates the construction to begin on April 12, 1999, once the City
acquires access to the site. If the City gains access earlier, the construction would begin sooner.
The road should be active by the end of JWle and the final construction should be completed by
the end of July. The black dirt would be removed by the end of December. Some dirt will need
to be removed at the beginning of the project and this would be stockpiled on another portion of
the site. As of this date, the option is open for the City or County to use the dirt if it is needed.
However, once the bid is approved, the dirt would belong to the contractor.
Mr. Brown stated that Staff is comfortable with Forest Lake Contracting and the subcontractors
they have selected.
Mr. Brown advised that the City Engineer recommends the City Council adopt Resolution #99-
07, Accepting Bids and Authorizing Execution of Contract in the Matter of the Improvement of
West ROWld Lake Road, Phase I. The adoption of this Resolution will award the West ROWld
Lake Road, Phase 1, Street Improvement Project, including Alternatives A and B to Forest Lake
Contracting at a project cost of $794,725.05.
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With regard to Alternative B, COWlcilmember Malone stated that it had been his Wlderstanding
that this portion of the project was to be considered later on in the project phase. It had also been
his understanding that the median would be concrete, not landscaped. Mr. Brown explained that
the majority of the landscaping would be around the pond areas and boulevard south of the
intersection that would include trees and shrubs. The medians are to be landscaped and irrigated.
Mr. Brown stated that Alternative B was added later in the project by request of City Staff in
order to receive a price. Upon further evaluation, the landscaping may be modified.
Councilmember Larson asked for confirmation that Forest Lake Contracting has agreed to reduce
the $32,000 of Bid Alternate A to zero dollars if the time to remove the soil is extended to the
end of the year. Mr. Brown stated that this was correct. He noted that the bid assumes the soil
volume is 20,000 cubic meters, rather than cubic yards, which equates to approximately 28,000
yards.
Councilmember Larson asked, if the bid for Alternative A had been reduced to zero, why was it
being included in the final bid price. Mr. Fritsinger explained that, per legal requirements, any
revisions to a bid rnust be made via a Change Order. The decision to award the contract must be
based upon the bids as presented.
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Mr. Brown noted that this change would not affect the dynamics of the award, it is simply a
process of reducing the contract price after the fact. This does not mean that there would have
been a different low bidder since Forest Lake Contracting is the low bidder, so long as the soil
removal is included.
Mayor Probst asked if the Staff expects any protest by the other contractors who were not
awarded the bid. Mr. Brown stated that he does not anticipate any protest. He indicated that a
representative of Zappa & Sons, Inc., was present at the meeting and there have been no
comments from the other bidders.
Mr. Fritsinger pointed out that the delay in the award of the project has been due to the fact that
the City had not yet acquired the land from the Indykiewicz's. Additionally, the City had to
determine what to do with the dirt. The removal of the dirt was included as a Bid Alternate,
hoping to get a reimbursement for the large amount of dirt. When the bids came in and proved
that this was not to happen, Staff undertook a process of determining how the City may be able
to keep the dirt and try to sell it and accrue some of the costs incurred in the acquisition of the
property.
The Staff had contacted a number of dirt brokers in the Metropolitan area, and as far way as
Colorado who are conducting projects in Minnesota, and there had been an interest in buying the
dirt. However, the dollar amount that the brokers would be willing to pay does not include
moving the dirt. When the transportation costs are factored in, the net proceeds became a wash.
It was determined that for the City to become involved in the brokering business would be much
more costly than allowing the Bid Alternative A to be included as part of the project.
Mayor Probst confirmed that, based on the action taken by the EDA this evening, it could cost
the City an additional zero to $32,000 to remove the dirt from the site. Mr. Fritsinger stated that
this was correct. Mayor Probst asked if Forest Lake Contracting would remain the low bidder
whether the cost to remove the dirt is zero or $32,000. Mr. Fritsinger stated that they would be.
MOTION:
Councilmember Malone moved and Councilmember Aplikowski seconded a
motion to adopt Resolution #99-07, accepting the bid and authorizing execution
of the contract with Forest Lake Contracting, as the lowest responsible bidder, in
the matter of the improvement of West Round Lake Road, Phase 1, including Bid
Altemates A and B, at a project cost of$794,725.05.
Councilmember Aplikowski asked if the City ever has a need to buy dirt for the City parks. Mr.
Fritsinger stated that the Staff had discussed this option. He indicated that, although there would
be needs throughout the City and Ramsey County for dirt, neither would need the amount that is
on the property. The Staffhad felt it would be more effective to proceed with the removal of the
entire dirt inventory.
Mayor Probst asked what the cost would be to move the dirt. Mr. Ringwald stated that it would
cost approximately $1.00 per cubic yard, for a total of approximately $25,000 to $32,000 to
move the dirt to a different part of the Indykiewicz site.
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6
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Mayor Probst asked if there would be any value in storing the dirt at the Arsenal as a community
asset. Mr. Ringwald pointed out that there would be additional costs to move the dirt to the e
TCAAP.
Mr. Brown stated that it would cost between $1.70 and $2.00 per cubic yard to move the dirt. He
noted that there had been an interested buyer at TCAAP who estimated it would cost $1.50 per
cubic yard to haul the dirt. Mr. Fritsinger stated that Line Tech had offered to pay $2.00 per
cubic yard if the dirt were delivered. If the dirt was not delivered, the offer would be reduced to
$1.00 per cubic yard.
Councilmember Larson asked if the dirt could be used in the Highway 96 improvement project.
Mr. Brown stated that this project will most likely have an excess of top soil.
Councilmember Larson asked if Bethel College could use the dirt for their proposed park project.
He noted that Bethel College had looked to the City to help finance the project and suggested
the City could use the dirt as a contribution. Mr. Fritsinger stated that the dirt intended to be
used !It the Bethel College ball fields would be of a higher quality than the dirt on the
Indykiewicz property.
Councilmember Larson asked if the dirt could be used at the Tony &chmidt park. Mr. Fritsinger
stated that this park had not been considered.
Mr. Fritsinger indicated that the dirt issue had become a function of time. Although the City may ..
ultimately be able to fmd places to use the dirt, the City would have to stockpile it. The Staffhad .,
hoped to simply break even and it made more sense to pursue the Bid Alternative to the contract.
Councilmember Aplikowski agreed that the Bid Alternative may be the best option as storage of
the dirt would require the City to maintain it. Mayor Probst agreed and noted that the City would
have to pay several times to move the dirt if it were stockpiled.
The motion carried unanimously (5-0).
C. Lift Station #3, Pay Estimate #2, Jay Brothers, Inc.
Mr. Brown explained that the City of Arden Hills awarded Jay Bros., Inc. the Lift Station #3
Reconstruction Project on November 30,1998. Payment number one for $21,420.41 was
approved by the City Council on January 25, 1999. Payment number two, in the amount of
$39,253, represents the completion of the inner portion of the station including the electrical,
pumping and plumbing equipment. The station is operational at this time and is working fine.
The City Staff performed a walk through last week and a punch list was developed for project
completion. Remaining work on this project includes site grading and clean-up, which will wait
until spring. The original contract had stated that the station would be switched over by March
31, 1999 and the switch over occurred last week. The fina1 payment will be made following the
final clean-up.
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Mr. Brown advised that the City Engineer recommends the City Council approve Pay Estimate
#2 for Jay Bros., Inc. in the amount of$39,253.
Mayor Probst asked Mr. Stafford ifhe concurred with the status of the project. Mr. Stafford
stated that the lift station is working properly and there are a few small items that need to be
completed. He noted that the City had not been pleased in the past by the performance of Jay
Bros., Inc., however, the Staff is pleased with their performance on this project.
MOTION:
Councilmember Malone moved and Councilmember Aplikowski seconded a
motion to approve Pay Estimate #2 for Jay Bros., Inc. of Forest Lake, Minnesota,
in the amount of $39,253. The motion carried unanimously (5-0).
D. 1998 Street Improvement Project, Pay Estimate #4, T.A. Schifsky & Sons, Inc.
Mr. Brown explained that the City of Arden Hills awarded T.A. Schifsky & Sons, Inc. the 1998
Street Reconstruction and Maintenance Improvements Project on April 27, 1998.
The Contractor has substantially completed the project. A punch list was developed last fall and
several items remain to be accomplished, however, they are relatively minor and should not
require much time this spring. Payment #4 includes work completed at the end of last year as
well as the final amounts of rnaterials utilized on the project per weight tickets provided by the
Contractor and reviewed by BRW for accuracy.
Mr. Brown indicated that the Contractor has a history of taking a long time to accomplish fInal
punch list items. Based on this past history, the five percent retainage is being held by the City,
rather than the standard two percent.
Mr. Brown advised that the City Engineer recommends the City Council approve Pay Estimate
#4 for T.A. Schifsky & Sons, Inc. in the amount of$5l,145.79.
Mayor Probst asked Mr. Stafford ifhe concurred with the status of the project. Mr. Stafford
stated that he agrees with Mr. Brown. He indicated that the City did a walk through of the
project and the minor items that need to be completed will be within the five percent retainage.
MOTION:
Councilmernber Larso.n moved and Councilmember Aplikowski seconded a
motion to approve Pay Estimate #4 for T.A. Schifsky & Sons, Inc. of North St.
Paul, Minnesota in the amount of$51,145.79. The motion carried unanimously
(5-0).
E. 1998 Sanitary Sewer Rehabilitation Project, Pay Estimate #2, Infrastructure
Technologies
Mr. Brown explained that the City of Arden Hills awarded Infrastructure Technologies, Inc. the
1998 Sanitary Sewer Rehabilitation Project on July 13, 1998. The Contractor has completed
most of the work for this project. The remaining work for this project is to finish sealing the 15
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8
.
inch sewer main and complete some minor site clean-up. Some of the work was held offuntil A
winter in order to make use of the frozen ground along the low areas of the easements. ..
Sealing quantities on all of the sanitary sewer lines have been substantially less than anticipated.
Once the fmal counts are in from the last line of pipe, a judgment will be made whether to
continue to another block.
Mr. Brown stated that Staff is pleased with the project and noted that repairs beyond those
required by the contract have been completed as well. There is a backlog for sanitary sewer
rehabilitation and since the project is running light on sealant product, they will be able to
accomplish more than was planned.
Mr. Brown advised that the City Engineer recommends the City Council approve Pay Estimate
#2 for Infrastructure Technologies, Inc. in the amount of $28,585.59.
Mayor Probst asked Mr. Stafford ifhe concurred with the status of the project. Mr. Stafford
stated that he agrees with Mr. Brown.
Mayor Probst asked, since there had been less aggressive repairs required than anticipated, would
it be possible to keep the contract open in order to do additional work. Mr. Brown stated that
there is a backlog that would be well over this project's budget. At this point the project is
approximately $30,000 under budget. Once the project is complete, the contract will be
approximately $20,000 to $25,000 under budget. This would allow for the testing and sealing of _
lines on one to two more blocks. Some of the older lines are residential and are not as critical, ..
however they should be tested and cleaned.
Mr. Brown expressed his belief that, without going over budget, the funds available should be
used for additional work.
Mayor Probst suggested the Council take action on the Pay Estimate and discuss the issue of
continuing the sewer rehabilitation afterwards.
MOTION:
Councilmember Aplikowski moved and Councilmember Malone seconded a
motion to approve Pay Estimate #2 for Infrastructure Technologies, Inc. of
Brooklyn Park, Minnesota in the amount of$28,585.59. The motion carried
unanimously (5-0).
Mayor Probst stated that it would be appropriate to come to a consensus on whether or not to
continue the sewer rehabilitation project.
Councilmember Malone agreed to continuing the sewer rehabilitation project.
Councilmember Larson asked if Mr. Brown had been referring to grouting or lining when stating
that the sealant use was substantially less than anticipated. Mr. Brown stated that he had been A
referring to grouting. He indicated that the lining use has been on target. When figuring the ..
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amount of grouting it is assumed that a certain percentage of the joints will fail and, for each
joint that fails, an estimate on how many gallons of grout will be needed is established.
For the most part, the larger, 15 inch diameter sewer lines have been running very well with an
approximate 30 percent failure. In the cases that are failing, less grout is being needed to repair
the joint than average. The eight inch lines are running well under budget as well.
Mr. Brown indicated that there is enough work to be accomplished that the project could
continue indefinitely.
Mayor Probst asked if the additional work would be more in the area of grouting or lining. Mr.
Brown stated that the grouting and the sealing of manholes are much easier to accomplish on a
moment's notice. The in place lining is much more difficult and the Contractor may not agree to
a request for additional lining work.
Councilmember Malone asked ifby accomplishing this work the City's sanitary sewage flow and
resulting treatment charges would go down. Mr. Brown stated that they should.
Mayor Probst confirmed that the consensus of the Council was to continue the sewer
rehabilitation work up to the rnaximum of the contract budget.
F. Community Services Fund, Discussion
Mr. Post stated that this was an informational item for the City Council to discuss. and no action
is required. He explained that when the City of Arden Hills adopted Ordinances in 1989, and in
1990, related to the regulation oflawful gambling within the City, one of the regulations was the
creation of a Lawful Gambling Fund #225 into which the licensed organizations contribute ten
percent of their net profits. At that time City Attorney Filla had advised that the proceeds of the
fund would have to be used for Lawful Purposes, which was a broad category. The philosophy
of the City had been that it would not be prudent to supplement General Fund revenues with
gambling proceeds, as these funds may not always be available in the future. "
Over the years the Community Services Fund fund balance has grown. The only regular planned
use of the Fund assets in the last several years has been an operating transfer to the Recreation
Fund to subsidize operating losses of program activities.
In the last decade, the legislature has been narrowing the focus in terms of what a Lawful
Purpose is. Of the traditional kinds of services the City of Arden Hills normally engages in, the
only types included in the current Lawful Purpose definition category are; construction or
maintenance of recreational, community and athletic facilities intended primarily for persons
under 21 years of age; and police, fire and emergency services.
Beginning with the calendar year ending December 31, 1998, the legislature included a reporting
obligation on Cities or Counties, which had the 10 percent net profit dedication requirement, to
identify the manner in which the 10 percent dedication funds have been used and, if a positive
end-of-year fund balance exists, a brief explanation of why the budget balance will be remaining.
ARDEN HILLS CITY COUNCIL - MARCH 8 1999
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10
This reporting must be completed and submitted to the Gambling Control Board by March 15, e
1999.
From a policy standpoint, the City of Arden Hills has not previously defined the use of these
funds. Although the City is allowed to maintain a fund balance, it must be specific in informing
the Gambling Control Board what the intended uses are for the accumulated funds.
The use of the current fund balance and any future surpluses must fall into two different
categories. One is essentially a Parks and Recreation use and the other is emergency services of
police or fire.
The 1999 Budget assumes that a portion of the TCAAP implementation planning phase would be
funded via an operating transfer from the Community Services Fund. Under Minnesota Statutes,
this budgeted use does not appear to fall within the list of Lawful Purpose activities. As Council
recently reaffirmed its commitment to 1999 TCAAP planning at the recent retreat, another
funding source should be identified for these planning activities. The General Fund balance
could be used and the PIR Fund had also been identified to be used for these TCAAP planning
activities.
Councilmember Malone stated that when the City of Arden Hills reluctantly agreed to allow
lawful gambling within the City, it was believed that the Lawful Purpose included most all
activities the City would be involved in. He indicated that, in reading the Statute on Lawful
Purposes, he was not sure the Statute section provided to the Council applies to the City. It
would appear that the Statute applies to the gambling organizations. Mr. Post explained that the
Statutes apply equally to cities and gambling organizations.
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Councilmember Malone pointed out that any money spent by the City is for Lawful Purposes.
He suggested all or a portion of the funds could be dedicated to the Fire and Capital Equipment
Revolving Fund, and the remainder to the Parks and Recreation Fund. He noted that, over the
long-term, the City will need additional money for fire protection.
Mayor Probst confirmed that as long as there is a clear dedicated use of the money, the City does
not necessarily have to spend it. Mr. Post concurred.
Mayor Probst suggested the funds be dedicated to the Parks and Recreation Fund as part of the
TCAAP project. He indicated that once permission is granted to proceed with the four-city
recreation complex, the City of Arden Hills will not have the capital funding source to be
involved with the project. .
Councilmember Malone asked the Mayor if he was suggesting all the funds be dedicated in this
way. Mayor Probst stated that this was something that would need to be discussed.
Mr. Post stated that the 1999 Budget contains a $200,000 operating transfer from Fund 225 to
Fund 229. He reiterated that there is no problern with reporting a fund balance, however, the .
City must be specific in terms of what the balance is being held for, which has not been a past
policy.
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Councilmember Aplikowski stated that she could not find an area within the Statute that would
allow the funds to be used to build a ball field. She indicated that the purposes defined in the
Statute appear to be geared more towards a natural wildlife park, trails and equipment. Mr.
Fritsinger stated that any type of park facility or ball field would qualify as there is equipment
involved.
Councilmember Larson referred to page three of Attachment B, itern (b), (3) that discusses not
using the funds for the acquisition of real property or capital assets. He suggested that within
this paragraph there may be ways to fit a ball field into the lawful uses.
Councilmember Malone restated that he does not believe that the Council was given the correct
section of the Statute to consider, as the stipulations are clearly what the gambling organizations
are subject to.
Councilmember Aplikowski pointed out that the group that receives the money must qualify the
use as a Lawful Purpose. Councilmember Malone suggested that there may be two sets of
definitions for Lawful Purposes. He noted that item lion page three of Attachment B includes
contributions to a church organization as a Lawful Purpose which is clearly not allowed by the
City.
Mr. Fritsinger stated that the Statute section 349, used by City Attorney Filla, has no specific
reference within it that segregates municipalities outside of the information.
Councilmember Aplikowski stated that she interpreted the Statute section to indicated that, as
long as the funds can qualify for one criteria of lawful use, it would be acceptable to the
Gambling Control Board.
Councilmember Malone stated that, other than item number 10, he could not find where in the
definition for Lawful Purpose it allows the funds to be used for fire protection. He reiterated that
the Statute section being considered does not appear to be the correct one for the City. He
indicated that this issue does not need to be debated at this time, however, it should be confirmed
with Attorney Filla.
Mr. Post stated that the Statute reference is the specific subsection of the reporting form that the
City is required to submit. He indicated that the reporting form has a summarization of the
Statute that is consistent with this Statute subsection provided to the Council.
Mayor Probst asked if there is a timeline in which the City must make a firm decision on the use
of the funds. Mr. Fritsinger stated that no specific action was required at this time. The City is
required to complete the report to the State this week, which will identify that there is balance of
approximately $300,000.
ARDEN mILS CITY COUNCIL - MARCH 8.1999
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12
.'
Councilmember Larson asked if the funds would qualify as a Lawful Purpose simply by e
transferring it from one fund to another. Mr. Fritsinger stated that he had specifically posed this
issue to Attorney Filla and was ensured that it would meet the intent of the State law.
Councilmember Larson asked if, once the funds are transferred from one fund to another, is the
City free to use the money for whatever it wants, even if it is not expended on a park facility or
law enforcement. Mr. Fritsinger stated that the City is required by State Statute to identify where
the money is to be spent.
Mr. Post stated that within the Capital and Special Revenue Funds there are expenditures that
more clearly match the requirements of a Lawful Purpose. The General Fund is a pot of
revenues which does not necessarily match up with expenditures such as police or fire protection.
Mayor Probst asked if, in terms of the fund balance, it is a matter of deliberately defining what
the money will be spent on. Mr. Post explained that up until now, the City has utilized the funds
primarily to subsidize the Recreation Program. Beyond that the balance has been allowed to
accrue and build over the years. Now the City has a substantial balance and is being asked to
explain the intended use of the funds.
Councilmember Larson asked why the State is interested is in discouraging the City to buildup a
balance offunds. Mr. Post stated that carrying a balance is acceptable, the concern is that the
balance must be tied to a specific purpose. Mr. Fritsinger indicated that this issue had also been ..
raised by the gambling organizations contributing the money. -
Councilmember Aplikowski stated that the whole idea behind charitable gambling is that the
money is to be used to improve the community. She suggested that the more this is done for the
people of the community, the more people of the community will gamble.
Councilmember Malone suggested that the funds be split 30 percent to the Parks and Recreation
Fund, 40 percent to fire protection and the remaining 30 percent to park operations. He asked
what the park deficit is each year. Mr. Post stated that it is approximately $40,000 this year.
Councilmember Malone noted that this would take approximately 50 percent of the funds each
year.
Councilmember Aplikowski asked if any of the City's revenues are used to pay for residents to
attend the Sheriff Academy. Mr. Fritsinger stated that the City does not pay for this type of
activity .
Mayor Probst asked how much money is received each year from charitable gambling. Mr. Post
stated that the City receives approximately $80,000 per year.
Mr. Fritsinger noted that the City has the ability to change the fund commitments each year. The
only requirement is that the City specify the intended use of the funds. Mr. Post stated that the .-
intent is to docWllent the intended uses by the local jurisdiction. _
ARDEN HILT.S CITY COUNCIL - MARCH 8. I 999
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e Councilmember Larson confirmed that, if the Council were to follow the option presented by Mr.
Post to transfer $300,000 to subsidize police protection services, this would result in $300,000
being in the General Fund which would not be spent this year as a result of there being other
funding sources for this expenditure. Mr. Fritsinger stated that this was correct.
Mr. Post explained that he had not intended for this option to be a recommendation to the City
Council. He had simply offered this as way for there to be a plartned use for the fund balance.
Mayor Probst stated the issue with this option is the fact that the City had budgeted $200,000 of
these funds to finance the TCAAP implernentation planning phase. IfTCAAP Cartnot be funded
in this way, the City would have to dig deeper into the PIR fund and utilize the $200,000 for a
different use.
Councilmember Larson asked, if the City is to report to the State what the money is intended to
be used for, and it is not intended to be used for TCAAP, where will the $200,000 needed for
TCAAP come from. Councilmember Malone suggested that other revenue sources could be
used. .
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Mayor Probst stated there are several options to fund TCAAP. He noted that there had already
been a plan to partially fund the project with PIR funds that would be paid back with investment
returns. He suggested, rather than debating this issue this evening, the Council should come to a
general agreement on where to allocate the proceeds. This will allow the Staff to complete their
report and the Council could discuss the issue further at another meeting.
Councilmember Malone asked if the funds can be dedicated to park operations. Mr. Post stated
that one stipulation for Lawful Purposes is that the funds be used for facilities intended primarily
for persons under 21 years of age. This would include both construction and maintenance of
these facilities.
Councilmember Aplikowski suggested allocating half of the proceeds to parks and half to fire
protection. She noted that the park funds could be used for equipment and the allocations could
be changed at any time. Councilmember Malone indicated that he would prefer to not split the
funds fifty-fifty between the programs.
Councilmember Larson confirmed that, at this time the Council is to instruct Mr. Post to report
the intended use of the remaining fund balance to the Gambling Control Board and the Council
has the option at a future meeting to determine what the funds will specifically be used for. Mr.
Fritsinger stated that this was correct.
MOTION:
Councilmember Malone moved and Councilmember Aplikowski seconded a
motion to direct the Staff to report to the Gambling Control Board that the Lawful
Gambling Funds will be allocated 58 percent to parks and 42 percent to fire
protection. The motion carried unanimously (5-0).
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ADMINISTRATOR COMMENTS
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Mr. Fritsinger had no comments.
COUNCIL COMMENTS
Counciimember Malone referred to the information in the non-agenda memo that MNDOT is
moving ahead with the park and ride lot on County Road H2.
Mayor Probst stated that Staff had noted that MNDOT has not offered any analysis but has
suggested an interest in relocating the County Road I interchange improvements further to the
south. He indicated that at some point the City should attempt to get a commitment on paper.
Presumably the interchange to the south would be County Road H. He asked Staff if there was a
suggestion of where to take this concern, such as the Corridor Coalition.
Mr. Fritsinger stated that at this point neither Staff nor the City Shoreview have an idea what
MNDOT's proposal may be. The intent of Staff had been to bring to the Coalition meeting this
month the suggestion presented by Counciimember Malone to the Council regarding the LRT
Station. He indicated that this issue may fit part of this conversation as it is an issue that will
affect three of the municipalities directly. Mayor Probst asked if the meeting date has been
scheduled. Mr. Fritsinger stated that it has been.
Mayor Probst requested additional information regarding the meeting of the Fire Board and the
issue of the cash reserves. Councilmember Larson stated that there is a concern for the continued
reliance on this money. If an emergency situation were to come up, something else would have
to be cut to pay for it while waiting for Board approval.
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Councilmember Larson stated that one item which had been discussed is the fact that the cash
balance is $485,000 and the consensus was that only five percent of this is needed for operating
each year. The rest of the funds could be set aside in a Capital Fund that the Fire Department
could not spend without Board approval.
Mr. Fritsinger indicated that one issue which Arden Hills will be faced with is the fact that the
roof on Station number one is need of repair and may need to be done sooner than expected.
Historically, Arden Hills does not prefer to pay for this sort of expense in an unbudgeted manner
and as a result the City may be expected to use its own funds to make these repairs.
Mayor Probst asked how much the roof repairs would cost. Mr. Fritsinger stated that it would
cost approximately $35,000.
Mayor Probst stated that the reason he had brought this issue up was that, although there is a
need for cash reserves, he believes $465,000 is too much. He stated that there should be a way to
bring this down to a more reasonable balance.
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ARDEN HILLS CITY COUNCIL - MARCH 8 1999
D...P""o t:1.FT
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15
e Mayor Probst referred to the note in the non-agenda packet regarding discussions of the super
rink and the use of the current surplus to fund the vending concessions. He indicated that City of
Arden Hills is currently not the city directing representation. He asked Staff if the Council
should take formal action to make it clear that the City of Arden Hills would prefer to run a zero
balance. Mr. Fritsinger stated that the message is being sent that the City of Arden Hills does not
approve of the use of those funds. He noted that this is a function of the number of seats the City
holds in relation to the overall organization.
Mayor Probst asked if other representatives have been spoken with regarding this issue. Mr.
Fritsinger stated that Mr. Schwerm participates in the meetings and offered to discuss this issue
with him. He indicated that he was not sure of the position of the other cities.
Mayor Probst stated that he had attended the Metro Transit workshop on Saturday, March 6,
1999. He indicated that the Metropolitan area has been divided into nine sectors. The
discussions on Saturday were regarding sectors one and two. The event was essentially a
planning activity to discuss where the transit is today and how much service there is. The room
was divided into groups and these groups were asked to take a budget and build a service plan
into it.
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Mayor Probst stated that he was not sure how valuable this exercise had been. He indicated that
one itern which had been discussed was the notion that there is a legislative mandate that the
Metro Transit up their ridership. The Metro Transit is evaluating the extent to which their budget
dollars are to be spent on coverage versus productivity.
Mayor Probst indicated that by the end of April the Metro Transit will be presenting a proposal
for the sector in which Arden Hills is located. He indicated that the fundamental issue in the
Metropolitan area is clearly that not enough money is invested in transit services.
Mayor Probst asked if staff would be attending the MCES budget rneeting.
Mayor Probst stated that the School District is holding a luncheon on Thursday, March 25, 1999
and there should be additional information regarding the referendum.
Mayor Probst stated that there will be an opening reception for Shoreview's gallery on Friday,
March 12, 1999 from 6:00 p.m. until 9:00 p.m. He indicated he will not be able to attend as he
will be out of town.
Mayor Probst stated that TCF Bank is sponsoring a Twin Cities development group. The forum
will be three breakfast meetings starting on March 18,1999 in New Brighton.
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Mayor Probst stated that the City is due to receive the bids for the new City Hall on Thursday,
March 11, 1999 and he hoped the numbers would be favorable. The timing for the formal
transfer is a matter of scheduling the Officers of the National Guard and it should take place
within the next two weeks.
DRAFT
ARDEN HILLS CITY COUNCIL - MARCH 8. 1999
ADJOURN
MOTION:
16
Councilmember Malone moved and Councilmember Larson seconded a motion to
adjourn the meeting at 9:20 p.m. The motion carried unanimously (5-0).
Dennis Probst
Mayor
Brian Fritsinger
City Administrator
NOTICE OF MEETINGS
The next regular City Council meeting will be held Monday, March 29,1999 at 7:30 p.m. at the
Arden Hills Council Chambers.
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DRAFT
MINUTES
CITY OF ARDEN lULLS, MINNESOTA
WORKSESSION
MONDAY, MARCH 15, 1999
4:45 P.M. - CITY HALL, 4364 WEST ROUND LAKE ROAD
CALL TO ORDER
Pursuant to due call and notice thereof, Acting Mayor Beverly Aplikowski called to order the
City Council Worksession at 4:50 p.m. Present were Councilmembers Gregg Larson, Paul
Malone, and Lois Rem; City Administrator, Brian Fritsinger; Assistant to the City Administrator,
Kevin Ringwald; Public Works Director, Dwayne Stafford; City Accountant, Terrance Post; and
Administrative Secretary, Sheila Stowell.
Mayor Probst had previously notified Councilmembers that he would not be available for this
meeting.
DISCUSSION ITEMS
a. Countv Road Project Discussions
1.
Countv Road I
Mr. Fritsinger and Mr. Ringwald reported to Councilmembers on a meeting arranged by the City
of Shoreview and held earlier today for the purpose of addressing the WisPark Development and
its ramifications to the reconstruction of County I and other roadways in the TCAAP area.
Representatives of Rarnsey County, area cities, MnDOT, Met Council, and other agencies
discussed the proposed summer construction schedule.
Mr. Fritsinger stated that MnDOT advised all parties present at the meeting that they would be
putting a moratorium on any major road improvements, including those related to the WisPark
Development and the pending Highways 96/10 interchange, to complete a projected two-year
study on global transportation issues that will address the entire I-35W corridor.
Mr. Fritsinger and Mr. Ringwald concurred that Ramsey County did not appear to agree with this
new stance by MnDOT.
Items discussed by the City Council and staff included how this new construction development
would affect the Phase I funding for the City of Arden Hills' construction plans on West Round
Lake Road, as it intersects with Highway 10 (phase I); cost of this delay to the City of Shoreview
and the WisPark developer; past attempts over the last several years by Arden Hills to have
MnDOT address these issues of global concern; and future ramifications within the 1-35W
Corridor Coalition
Staff was directed to correspond with the MnDOT planners regarding our interpretation and
concerns on the meeting and its outcome, and to keep the Council updated on future actions as
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DRAFT
I.,
ARDEN HILLS CITY COUNCIL WORKSESSION - MARCH 15, 1999
2
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they relate to this issue.
b. New Citv Hall
Mr. Peter Vesterholt, Architectural Alliance, was present to review the bid tabulations for the
City Hall construction bids, which had been received on Thursday, March 11, 1999. Mr.
Vesterholt stated that nineteen (19) bids had been received. Mr. Vesterholt recommended that
the City Council consider the base bid, with Alternate 1 (community room buildout). It was Mr.
Vesterholt's recommendation that the Council accept Alternate 2 (exterior masonry).
Mr. Vesterholt stated that the original apparent low bidder, C.M. Construction, had since notified
Mr. Fritsinger that they are withdrawing their bid. Therefore, Architectural Alliance was
recommending the second apparent low bid of Rochon Corporation, deleting Alternate 2
(exterior masonry).
Mr. Vesterholt reviewed the original architect's estimate for construction at the cost of
$2,176,000, stating they had also, since the original estimate, added exterior fire sprink1ers, an
additional stairway, and had achieved more accuracy on architectural finishes since the original
bid estimate.
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Mr. Fritsinger stated that the bid contract allowed ninety (90) days following receipt of bid for
award to allow time to accommodate the lease arrangement with the Department of Army and
Minnesota National Guard. Mr. Fritsinger advised that City Attorney Filla has had additional
conversations with the National Guard attorneys.
Discussion items included; stone vs. brick exterior due to the cost considerations and aesthetics;
fireplace component as the only remaining major item that is not vital to the base bid; present
and future technology and audio/visual needs; the possibility of tapping into the expertise of the
North Suburban Cable Commission; the uniqueness of the design and exterior layout; additional
expense for a 15,000+ square feet building ($112/square foot estimated in 1992; now
$ I 43/square foot base bid, plus alt. #2); cost of the elevator (adding $3/square foot); additional
stairs required; projected construction cost overrun allowance (no more than 3 - 5% contingency;
due to detailed bid documents); and Architectural Alliance fees.
It was the consensus of the Council that staff proceed with the project and in the interim, while
awaiting the lease, proceed with preliminary project work, with additional consideration being
given to the audio/visual component; brick and/or stone exteriors; and consider other unknowns
in the community room and lower level, being finished at this point.
Mr. Fritsinger stated he would arrange a meeting with the audio/visual consultant, himself and _
the architects within the next few weeks, and then come back to the Council with his finding. ..
Councilmembers discussed reducing the audio/visual budget to within a $90,000 - $120,000
range.
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DRAFT
ARDEN HILLS CITY COUNCIL WORKSESSION - MARCH 15, 1999
3
c. Ditch Cleaninl! Plan/ReDort
Greg Brown, Consulting Engineer with BRW, presented a draft City drainage report for possible
future ditch cleaning efforts by the City. The report was based upon the inspection of all ditches
and drainage areas of the City and was a comprehensive drainage survey, maintenance plan and
contained ponding recommendations for Council consideration for short-term maintenance needs
of the City, as well as the long-term intent to study water quality within the City, and how those
two issues are directly related to and could impact how the City mayor may not proceed with
this work.
Mr. Brown addressed concerns by several residents, and those determined by staff and BRW to
be priority items.
Discussion items included a ditch running behind McClung Drive and Colleen Avenue tends to
flood and whether an easement existed in the area and if the ditch cleaning would only serve as
an interim solution; location of the neighborOs fence and its location on the easement; and
additional costs incurred by the City forrestation.
Mr. Fritsinger stated that a broader issue was the City's position on encroachment into City's
easement areas.
Another residential area of concern was on Siems Court where storm water runoff from
Ridgewood Court overtops the bituminous ridge at the end of cul-de-sac and flows through
backyard of residence at 3520 Siems Court.
Mr. Stafford stated that he was impressed with the overall condition of the ditches and
recommended the City address the first three issues as identified, and then prioritize remaining
issues. It was suggested that with the frequent flooding along Ingerson Road, it be put in a
higher rank in the proposed improvement plans.
Mr. Brown suggested the Council may wish to consider $50,000 each year in 1999 and 2000,
then go from there, with him estimating approximately a $162,000 total expenditure for the five
year program. Mr. Brown stated that these drainage issues are less costly to alleviate, compared
to the sanitary sewer system, and estimated that the Council will probably be looking at a (20)
year program to rehabilitate the sanitary system.
Mr. Fritsinger stated that with this study and proposed long-term ponding areas being identified,
it further enhances additional concerns with other water quality issues and how we can use this
plan in relationship to those water quality issues and the Comprehensive Plan items identified.
Mr. Fritsinger stated these future ponding improvement plans may affect water quality in other
parts of the system and other communities and agencies.
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DRAfT
;
ARDEN HILLS CITY COUNCIL WORKSESSION - MARCH 15, 1999
4
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Mr. Ringwald reiterated past discussions regarding other creative ways to deal with water quality
rather than building ponds and looking more globally as it affects other communities and areas.
Mr. Brown sought the Council's basic philosophy as it relates to this draft drainage report,
suggesting that the plan be used as a guide over the next five (5) years in developing future
budgets; evaluating ponds for long-term solutions; and scheduling of projects.
Further discussion took place regarding the Council's policy on locating personal property in
City easements.
Councilmember Aplikowski stated that if an easement enforcement policy were considered by
the Council, she supported staff in using the most cost-effective measure to remove items
encroaching upon City easements. Ms. Aplikowski stated that, if it must be done, she wants to
go on record as being firm and back staffup when there is a defInite problem that needs to be
corrected. Councilmembers Larson, Malone and Rem concurred.
Further discussion included the need to contact residents who were willing to donate portions of
their property to improve the overall water quality; the possible formation of a water quality task
force to work from the information presented by Mr. Brown; willingness of Rice Creek
Watershed District to participate financially; what and where to best solve problems; focus of
task force energies on more studies; and working cooperatively with other communities after
some baseline information is formulated.
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Mr. Brown and staff were directed to continue developing this report and bring it to the Council
for further review and approval of proposed policy statements.
a. County Road Proiect Discussions. continued
New Briehton RoadlLake Johanna Boulevard
Mr. Stafford updated the Council on Ramsey County's response to the City regarding our request
for additional information on the proposed turnbacks of New Brighton Road and/or Lake
Johanna Boulevard.
Mr. Stafford stated he had further researched the turnback issue, through Council Minutes from
1991 to the present, and did not fInd any agreement for the City to take back Lake Johanna
Boulevard.
Mr. Brown stated that, with the City accepting Lake Johanna Boulevard, State Aid appropriation
would increase by approximately $30,000 in construction funds.
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Mr. Fritsinger stated that we appear to be only one of two cities that didn't have an agreement
with Ramsey County for road turnbacks, as Ramsey County can't locate any agreements either.
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DRAFT
ARDEN HILLS CITY COUNCIL WORKSESSION - MARCH 15, 1999
5
Discussion items included future roadway design; estimated construction costs based on a typical
thirty-two (32) foot road ($1.8 million); assessment issues along New Brighton Road, or Lake
Johanna Boulevard; advantages and disadvantages to the City accepting the turnback; road
ratings; the proposed turnbacks as they relate to leveraging funding for the West Round Lake
Road and Highway 96 construction projects (the Indykiewicz parcel);
Staff was directed to proceed with further conversations with Ramsey County regarding the
status of funding for the Indykiewicz parcel and whether this could accelerate payment for this
project, should the City agree to take back Lake Johanna Boulevard at this time.
d. Indvkiewicz Pronertv. Uses of Remnant Parcel
Mr. Ringwald requested Council direction on the types of uses it would find acceptable for the
remnant Indykiewicz parcels in order to facilitate future marketing efforts. Mr. Ringwald stated
the parcels were 3.3 acres and.4 of an acre on Round Lake Road. Mr. Ringwald further advised
that this was a preliminary request, as Forest Lake Construction would be using the site until the
end of the year for construction of Phase 1 of West Round Lake Road, and the MnDOTturnback
was pending.
Mr. Ringwald advised of three major site constraints consisting of, utility lines; access - right-
in, right-out; and on-site ponding. The site had been identified in the Comprehensive Plan as
one-third business use, but no detailed description of intended uses had been pursued.
Alternate ways to view the redevelopment potential were discussed, including maximum return
on investment; providing a site for a use that is needed by the community; providing a site for a
use needed by the Gateway Business District; and the possible purchase of Parcel D (ponding
area) by the Nott Company to expand their building to the north; recoup of costs for purchase
and paydown of the bonds; and potential interest from Ramsey County in sharing in proceeds of
the property sale for right-of-way areas.
Mr. Post stated that the tax increment fmancing (TIF) district would expire in the year 2015, and
this should provide a sense of urgency to market the property at the earliest possible date.
e. Community Services Fund Discussion
Mr. Post reviewed several items for clarification as a follow up to the last regular Council
meeting regarding the Community Services Fund.
Policy considerations and discussion included the flexibility of the policy on an annual basis, or
as needed; past budget practices and expenditures; General Fund dependency as it relates to the
Community Services Fund as a revenue source; and future expenditures frorn the fund.
Staff was directed to proceed with uses of the Community Services Fund as discussed, primarily
in the recreation, park capital, and fire capital areas.
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DRAFT
ARDEN lllLLS CITY COUNCIL WORKSESSION - MARCH 15, 1999
6
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MISCELLANEOUS ITEMS
Utility Billine: Disability Account
Mr. Fritsinger updated the Council on conversations with City Attorney Filla regarding the City's
utility billing disability account. Areas that Mr. Filla had commented on were that the City's
current policy was not discriminatory, but he questioned the need for the City to have it
available, and suggested it be eliminated. Regarding whether a resident would qualify for billing
adjustments retroactive to the date of their disability, Mr. Filla stated that the City was under no
obligation provide such an adjustment.
Mr. Fritsinger advised that the City, following the press from the Council discussion, had
received four additional requests for the disability discount.
Discussion included if the Finance Committee should be directed by Council to review the policy
and determine the rationale for having the policy.
It was the consensus of Councilmembers that the Finance Committee be directed to review this .-
policy immediately and make a recommendation to the City Council. Staff was directed to _
proceed with Mr. Vince Anderson's request for this disability, subject to a fInal ruling by Social
Security, with no retroactive adjustment.
Northwestern Collee:e/KTIS Birthdav Celebration. Permit Procedures
Mr. Fritsinger briefly reviewed a request from Northwestern College for the celebration of
KTIS's 50" birthday, requesting clarification that the Council wished staff to grant licenses
and/or permits as it deemed prudent.
Staff was directed to continue handling these requests administratively, with no formal Council
action being required, unless staff thought it necessary.
Parks and Recreation Director nosition
Mr. Fritsinger confirmed that the selected candidate for the Parks and Recreation Director
position would be starting with the City on April 5, 1999, pending a final salary review.
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ARDEN HILLS CITY COUNCIL WORKSESSION - MARCH 15, 1999
7
Reshmation of Recreation Proeram Supervisor. Tracv Petersen
Mr. Fritsinger informed the City Council that he had accepted the resignation of Tracy Peterson,
effective April 2, 1999, as she had accepted a position with the City of Chanhassen.
Mr. Pritsinger advised CouncilmembeTS that, with the Recreation Programs starting now, he
would be coordinating with the new Park Director to ensure the programs continued status quo,
as much as possible.
Animal Control
Councilmember Aplikowski stated that she had received a complaint from a resident regarding
animal control. Following further discussions with the resident, she may suggest Mr. Pritsinger
address a letter to the neighborhood.
1999 Committee Review
Councilmember Aplikowski suggested that a time be set aside for Council discussion of the 1999
Committee structure. Mr. Pritsinger stated he would be talking to Mayor Probst about a date and
time.
ADJOURN
MOTION:
Councilmember Malone moved and Councilmember Larson seconded a
motion to adjourn the meeting at 8:12 p.m. The motion carried
unanimously (4-0).
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CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 03/29199 COUNCIL MEETING
PAGE t OF3
CLAIMS PAID SINCE LAST COUNCIL MEETING 103108/991
:: :';:e&.~*'; f . '. ~~t: r: :{~-:::::}:f~: !->1t::::~W'W ~~t:~ili~J.;<~:Wp::::{r::i~~~::::1%:r ::;!~W . -if ~t::::. ';:,.,#:t::~:m.~*~~:=:1w~~m::~:':{:~~~:::~~~::::=:1:::k{;.;;:;~~::;W~@
15582 03/09/99 J~' Bros. lnc. 39253.00 Lift Station #3 - Pav Estimate #2
15583 03/09/99 T. A. Schif,kv & So", lnc. 5l l45.79 1998 Street Reconstruction - Pav Estimate #4
15584 03/09/99 lnfrastructure Technoloaies lnc. 28 585.59 1998 Sanit~ Sewer Rehab - P"" Estimate #2
15585 03/09/99 USBank I 305 905.00 Indvkiewicz Land ACQuisition
15586 03/11/99 CCP lndustries 98.37 ShOD SUDDlies
15587 03/11199 Electronic Interiors 1414.85 Prof. Services throuoh 2/20/99 - New Citv Hall
15588 03/11199 Howard R. Green "=nanv lnc. 437.00 Warrantv InsnP.ction for Water Tower
15589 03/11/99 Lake Johanna Volunteer Fire ent 42 498.39 Fire Protection 2"99
l5590 03/11/99 pNU"o Rec & Rev ~ Revenue 509.36 Mailin. - Truth in Taxation
l5591 03/1l/99 Software Tailors 248.75 Network SUDDort
l5592 03/ll/99 State of Minnesota 8.00 lnsnection Decals (4)
l5593 03/ll/99 U.S. Tov Co. 99.85 Eaa Hunt Sunnlies
l5594 03/11/99 Zarnoth Brush Works Inc. 1 225.28 #20 I SweeDer - ReDlacement Brushes
l5595 03/11/99 Flahe.ws 68.00 Vacation Dav Event- 3/12/99
l5596 03/1l/99 CMfManle Grove 59.50 Vacation Dm! Event - 3/12199
15597 03/11/99 Circus Pizza l08.63 Vacation Dav Event - 3/12/99
l5598 03/16199 Public Emnlovees Retirement Association 3 080.90 Second March PaYroll
15599 03/16199 ICMA Retirement Trust - 457 1876.58 Second March Pavmll
15600 03/16199 State C~ital Credit Union 5 086.15 Second March PaYroll
15601 03/16199 Government Trainina Service 185.00 1999 MCMA Conference - Fritsin.er
15602 03/l6/99 Peterson Fram & B...-tn'nQM Trust Account Il 538.30 lndvkiewicz Land Acauisition Closino Costs
l5603 03/16/99 Fortis Benefits l89.00 March - Short Term Disabilitv
l5604 03/17/99 American Medical securiiV- 877.19 March Dental Insurance
l5605 03/17/99 Minnesota Mutual Life Insurance 677.80 March & Anril Life Insurance
15606 03/17/99 Earl F. Anderson 270.82 48x60 Watercraft SilTll
l5607 03/17/99 FrattaIlone's Hardware 166.23 Februarv Purchases
15608 03/17/99 Glenwood In.lewood 1.50 Snrin. Water - Febru~
15609 03/l7/99 ICl Dulux Paint Centers 86.37 Paint for Wannin. Houses
15610 03/l7/99 P~ Rec & Rev - Revenue 405.00 Hazardous Waste Oen ~ License
15611 03/17/99 Sam's Club l52.26 Mise Sunnlies
l56l2 03/19/99 Mn D;;;;-artment of Health 3210.00 Water Connect Fee l099
l5613 03/19/99 Mn DPrlarbnent of Revenue 1242.00 Februarv Sales Tax
15614 03/19/99 Circus Pizza 102.24 Vacation Dav Event ~ 3/22/99
15615 03/19/99 Grand Slam Snorts 93.76 Vacation D"" Event - 3/22/99
156]6 03/19/99 Mermaid Lanes 64.00 Vacation Dav Event ~ 3/22/99
15617 03/22/99 cji;;' of Chaska 39.60 Vacation Dav Event - 3/23/99
15618 03/22/99 Pla~"orks 55.00 Vacation Dav Event - 3/23/99
l5619 03/23/99 B"~er Kino 35.00 Vacation Dav Event. 3/24/99
15620 03/23/99 Chea;; Skate 49.00 Vacation Dav Event - 3/24/99
15621 03/23/99 Science Museum ofMN' 63.00 Vacation Dav Event - 3/24/99
If Subtotal- Paid Claims I 501 212.061
Paid Claims From Above -
1,501,212.06
Add Unpaid Claims, Page 3 of 3 -
129.817.68
Total Attounts Payable Claims
for Council Approva~ 03129199-
\.631.029.74
Note: Checks for unpaid claims totaling $47,126.50 were mailed
on March 9, 1999 after approval at the March, 8th
Council Meeting. They were check numbers 15527 - l558L
This sequence corresponds to unpaid temporary numbers
T1 - T55. Check numbers 15525 - l5526 were used for
alignment
~.~...I
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 03/29/99 COUNCIL MEETING
PAGE20F3
UNPAID CLAIMS REGISTER:
~~~~W1t~:tlt,- "'W:IMMt~~.?hnr~~:~H:~~~~gW:~~t:4d}HWWtHWdH~~H:~iit6mh%lf:~1:~~ ".:: ";" . (~~W1:1NMW?k":k::t*:~:&::~~8t:{:NV~::~;~~~:
TOI 03/30/99 Accurate Press 630.48 March Newsletter
T02 03/30/99 AMB PrODertv Com 4,328.00 ADril ReDt/Gen Oner Exnenses
T03 03130/99 American Enl:!:ineering TestiT1J:l1 4048.30 1998 Street Reconstruction - Soil Testitu!
T04 03130/99 Animal Control Services Inc. 289.38 Do./Cat Enforcement - February
T05 03130/99 Architectural Alliance 41536.62 Professional Services - New City Hall
T06 03130/99 AT&T - Kansas City 32.05 Long Distance
T07 03/30/99 Berres Sandra l4.l7 Milea1re Reimbursement
T08 03/30/99 Bove, Ford Trucks Inc lOO.65 Renair Parts - Vehicles #107 & #110
T09 03/30/99 Bro- Tex. Inc. 143.78 Shan Towels
TlO 03/30/99 Brunn LuAnn 240.00 March Cleaning Service
TlI 03/30/99 E-Z Recycling. Inc. 47l4.00 March Service
TI2 03/30/99 Earl F. Anderson Inc. I 203.45 Renlacement Si:lms
TO 03130/99 Elder-Jones Building Permit Service Inc. l4.00 Refund - BuildiJu! Permit #6373
Tl4 03130/99 Elecb'o Watchman me. 479.26 Alarm SYStem .
Tl5 03130/99 Electronic Interiors Inc. 934.75 Professional Services - New City Hall
Tl6 03/30/99 Goodin ComDany 116.67 Perrv Park - Wm House - Toilet
Tl7 03/30/99 Gonher Slate On~all Inc. 31.50 Februarv Service
Tl8 03/30/99 Government Finance Officers Association 130.00 MembershiD Fee - Post
Tl9 03/30/99 Graiml'er Inc. 7.7l Photo Control - Lift #8
TIO 03130/99 Hi.h Point Creative LLC 2485.50 SnrinjJI 1999 Recreation Guide
TIl 03130/99 Infratech . 247.50 Televise House Service - 2115/99
TI2 03130/99 J & A Handy Crafts, Inc. 104.50 Prol11'lllll SUDDlies
TI3 03/30/99 JC Auto SUDDly & Machine 486.45 Oi1/Filters/Bulbs/Misc for Taros & Trucks
TI4 03/30/99 LTG Power EauiDmeul 413.93 Mise Renair SUDDlies
T25 03130/99 Mac Oueen EoniDmenl Inc. 118.70 #20 I - Air Filters
TI6 03/30/99 Metronolitan Council Environmental Services 36 627.49 Anril Sewer Chlll'lle
TI7 03130/99 MNCPA 105.00 Annual Dues 4/99 - 3/00
TI8 03130/99 :M:N" Trade & Economic Develonrnent 800.00 "The Art of Deal Structuriru!" - K. Rinowald
TI9 03130/99 Natale's Caffe 62.00 Council Work Session 3/15/99
TlO 03/30/99 Nextel 118.00 Cellular Phones
TlI 03/30/99 North Star International 154.57 #16 ~ Muffier & Accessories
Tl2 03/30/99 North Suburban Cable Conunission 10695.26 1999 Contribution NSCC
T33 03/30/99 Northeru 86.27 Parks Trailer #5 - Misc
T34 03130/99 Northern Slates Power ComDany 3950.09 March Service
Tl5 03130/99 Nott Comnanv 10.14 #110 - Maintenance Sunnlies
Tl6 03/30/99 Olson Nancv 38.00 Refund - os
Tl7 03/30/99 Peonle's Electrical Contractor 73.00 Refund - Electrical Permit #99-42 & #99-43
T38 03130/99 Peterson Fram & Benrman 8 042.05 Februarv Leoal Services
Tl9 03130/99 Pick JoIene 33.00 Refund - Pre-Gvmnastios
n Subtotal ~ U noaid Claims - 123,646.22 II
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CITY OF ARDEN HILLS
ACCOUNTS PAY ABLE CLAIMS REPORT
TO BE APPROVED AT 03/29/99 COUNCIL MEETING
PAGE30F3
UNPAID CLAIMS REGISTER:
_:N~~fu_1<<.1f!:rl~W~~q".@:~;~~;~;<t:::t:::::1~(~~..:}:t.futM?t;h6JHN@ffl@Wr . .~:;:?: ~:f . ;.MM~fft;f?f~3Wf:VtnK?##\#WW4@r#t::~;~m~
T40 03/30199 Pitney Bowes 447.55 Posta.. Meter Rental/Prom
T4l 03/30/99 Post Terrance 25.11 Mil...e Reimbursement
T42 03/30/99 Pron Rec & Rev - Revenue 829.61 Februarv Diesel Fuel & Unleaded Gas
T43 03/30/99 Puck"" Anaela 60.00 Refimd - C
T44 03/30/99 Purchase Power 465.00 Po!l:t~"e - Meter
T45 03/30/99 Ramsev Countv 428.20 Countv Waste Manaaemeut Fee -1999
T46 03/30/99 Randall Nancv 22.94 Mil...e Reimbursement
T47 03/30/99 Rvder Student Transnortation 197.00 Transnortation-Vacation Dav-3/12199
T48 03/30/99 Serro Laboratories 339.00 Water Testinp
T49 03/30/99 Software Tailors 177.50 PC Network SUDDort
T50 03/30/99 St. Paul Pioneer Press 91.00 One Year Subscriotion
T51 03130/99 State Treasurer 30.00 1999 Snrio. Bid. Code Seminar
T52 03/30/99 Stowell Sheila 16.75 Mile~oe Reimbursement
T53 03/30/99 Team Laboratorv Chemical C=oration 301.84 Maintenance SUDnlies
T54 03/30/99 Time Saver Off-Site Secretarial 415.50 Recordin. Secretarv Fee - PC 3/3 EDA 3/8 CC 3/8
T55 03/30/99 Tower Asnhal' lnc 122.21 Onti-Mix . Blackton Patch
T56 03/30/99 US West Communications 267.35 Phone Service - Perry Park & PW
T57 03/30/99 Waste Manae:ement - Blaine 317.24 Waste Removal
T58 03/30/99 West Weld 278.33 Shoo Materials
T59 03/30/99 Winnick Sunnlv. lnc 241.95 Renair #5 Trailer
T60 03/30/99 Xerox Comoration 1097.38 March & Anril Conier Lease
Subtotal, Page 3 of 3 . 6,171.46
P."e 2 of 3 Brouabt Forward - 123 646.22
Total Uooaid Claims 129,817.68
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CITY OF ARDEN IDLLS
MEMORANDUM
DATE: March 23, 1999
TO: Mayor and City Council
FROM: Brian Fritsinger, City Administrato@
SUBJECT: Susan Holmes, Employment Status
Baclmround
Ms. Holmes was initially hired on September 9, 1998 as Department Secretary for the
City of Arden Hills. Chapter 19, Arden Hills Code, requires that employees complete a
six (6) month probationary period in order to determine whether or not the employee
demonstrates fitness for the position.
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Under Section 19-6 (c) of Municipal Code, the City Council shall consider the
recommendation of the City Administrator or Department Head as to whether the
employee should or should not be made a regular employee.
Recommendation
Staff would recommend the City Council approve the appointment of Ms. Holmes as a
regular, full-time employee with the City of Arden Hills.
BF /sls
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CITY OF ARDEN IllLLS
MEMORANDUM
DATE:
March 25, 1999
FROM:
Mayor and City Council
Brian Fritsinger, City Administrator~
TO:
SUBJECT:
Probationary Appointment
Baekfrnund
With the resignation of Cindy Walsh as Community Development Director in September,
the position has been vacant for the past couple of months. During this period of time, the
City Council evaluated options and directed the Administrator to re-hire the position as a
Parks and Recreation Director. Staff has posted, advertised, evaluated and interviewed a
number of applicants for this position.
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After completing the appropriate background, criminal and reference checks, staff has
offered the position to Thomas 1. Moore. Section 19-5 of Arden Hills Municipal Code
states that the City Council shall make all appointments to municipal service. As a result,
the City Council is asked to make the formal probationary appointment beginning April 5,
1999.
Recommendation
Staff recommends the City Council approve the six (6) month probationary appointment
of Thomas J. Moore as Parks and Recreation Director for the City of Arden Hills effective
April 5, 1999.
BF/sls
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CITY OF ARDEN lULLS
MEMORANDUM
DATE: March 24,1999
TO: Brian Fritsinger, City Administrator
FROM: Terrance Post, City Accountant~
SUBJECT: UnbudKeted 1998 OperatinK Transfers
Staff suggests that the Arden Hills City Council consider approving several operating transfers
thatwere not included in the adopted 1998 budget. These unbudgeted operating transfers include
the following:
General Fund
1. A $183,700 operating transfer to TCAAP Special Revenue Fund No. 229. This transfer
is represented by: a) $47,500 originally budgeted for the Fire Equipment Fund No. 412;
b) $16,300 originally budgeted for the Recreation Fund No. 226; and c) $119,900
estimated 1998 General Fund operating surplus of revenues exceeding expenditures.
Commnnity Services Fund
I. A $47,500 operating transfer to the Fire Equipment Fund No. 412.
2. A $16,300 operating transfer to the Recreation Fund No. 226.
Recommendation
If Council concurs with these proposed unbudgeted 1998 operating transfers, they should
approve them under the Consent Calendar of the March 29, 1999 regular Council meeting, and
authorize staff to book the transactions accordingly.
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MINUTES
CITY OF ARDEN HILLS, MINNESOTA
PLANNING COMMISSION
WEDNESDAY, MARCH 3, 1999
7:30 P.M. - ARDEN HILLS CITY HALL
~~~J~IJ
CALL TO ORDER
Acting Chair Brent Nelson called the meeting to order at 7:34 p.m.
ROLLCALL
Present were Acting Chair Brent Nelson, Commissioners Stephen Baker, Terri Duchenes, and
Therese Galatowitsch.
Absent were Chair Steve Erickson, Commissioners Marty Rye and Dave Sand.
Also present were Councilmember Paul Malone, Associate Planner Nancy Randall and
Recording Secretary Lori Rolfson.
APPROVAL OF MINUTES FROM PLANNING COMMISSION MEETING HELD ON
FEBRUARY 3. 1999
Commissioner Galatowitsch moved, seconded by Commissioner Baker, to approve the February
3,1999 minutes. The motion carried unanimously (4-0).
PLANNING CASE #99-01 - JOSEPHINE EAST LLC - SHORELINE LANE AREA-
OFFICIAL MAP AMENDMENT - PUBLIC HEARING
Acting Chair Nelson confirmed that the Planning Case was announced in the February 17,
I 999publication of the Bulletin. He stated that there would be a presentation by Staff prior to the
public hearing. Once the public hearing is closed, the Planning Commission would discuss the
proposal with the Staff and make a motion for recommendation to the City Council.
Ms. Randall explained that the applicant was requesting approval of an amendment to the City's
Official Map, creating a cul-de-sac roadway system on Shoreline Lane approximately 550 feet
north of County Road D and a dead-end approximately 270 feet south of Edge water Road. The
area is zoned R-2 Single Family Residential District.
Ms. Randall stated that a letter had been received from Mr. Robert E. Wesslund and Mrs. Mary
M. Wesslund expressing their preference for a cul-de-sac for Shoreline Lane and concern for run-
off water flowing over their property.
Ms. Randall explained that the applicant had recently submitted a preliminary plat showing the
extension of Shoreline Lane. At the February 3, 1999, Planning Commission meeting the
applicant withdrew their application to pursue an amendment to the Official Map.
Arden Hills Planninl! Commission - March 3. 1999
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In 1991, the City Council and Planning Commission discussed preserving the futrrre street
extension of Shoreline Lane as part of the Hanson Plat. The Hanson Plat was designed and e
approved with the intent that Shoreline Lane would continue and connect to the southern portion
of Shoreline Lane in the futrrre.
In order to preserve the street extension, the City Council directed the City Engineer and Planner
to prepare an Official Map of the Shoreline Lane Area. The City of Arden Hills conducted a
study of this area in 1992. The purpose of this study and Official Map procedure was:
1. To establish and protect appropriate alignments for futrrre streets in this area.
2. To guide landowners in dividing and developing their properties regardless of
neighboring owners timing.
3. To inform present residents of potential futrrre streets.
4. To guide the City in making decisions regarding platting and street locations.
5. To protect the City and landowners from development that will restrict futrrre desirable
options.
6.
To establish a street pattern that will optimize the development potential of all
underdeveloped land in the neighborhood.
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In July of 1993, the City Council amended the Official Map, Transportation Element of the
City's Comprehensive Plan, indicating that the connection of Shoreline Lane would be via a
straight through alignment.
Some of the reasons for the adoption of the straight through alignment were to improve the
traffic pattern ~d safety access in the area, per the City Council minutes of July 12, 1993.
The center of the study area includes two vacant parcels, Mr. Bachman's and the Josephine East
LLC's. The applicant submitted a proposal showing a cul-de-sac on the south section of
Shoreline Lane with five lots. The extension of the north section of Shoreline Lane is shown
with no change to the existing dead-end configuration. The resulting cul-de-sac would be 600
feet long when 500 feet is the maximum length allowed by the Subdivision Ordinance. The cul-
de-sac shown appears to be approximately a 50-foot radius. The Subdivision Ordinance requires
a 60-foot cul-de-sac right-of-way with a 50-foot radius ofsurface.
The applicant has submitted advantages and disadvantages as depicted in the previous Official
Map study. Disadvantage number three states that their proposal only partially resolves the
dead-end situation to the north.
Staffhad created two options that show how a cul-de-sac may be placed on the north section of
Shoreline Lane.
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Arden Hills Plannin~ Commission - March :3. 1999
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3
Option A, shows a 60 foot radius cul-de-sac from the north that would expand beyond the
Bachman property creating a need to acquire property from the Josephine East LLC property.
Parcel three, as shown on the proposed lot layout of the Josephine East LLC property, would be
reduced to 10,325 square feet with a reduced buildable area.
Option B shows a 6O-foot radius cul-de-sac from the north, which would end at the edge of the
Bachman property and not infringe on the Josephine East LLC property. This option would,
however, infringe on two of the lots in the Hanson plat along Shoreline Lane. The house on the
property to the east of Shoreline Lane would just meet the required 40-foot front yard setback.
The property to the west of Shoreline Lane does not currently have a building permit; however, a
cul-de-sac would considerably reduce the buildable area. A cul-de-sac in this location would
make it difficult to subdivide the east section of the Bachman property, leaving only two lots
possible on the Bachman property where the Official Map currently shows three.
Both City Sewer and Water currently run through the area with easements. In the Fall of 1998, a
private sewer line was constructed on the Hanson Plat, which was to be temporary until
Shoreline Lane was constructed and sewer and water were relocated. With the sewer and water
requiring a l5-fopt easement on eithc'l' side, this would inhibit the building on lot three, although
it would remain over the required minimum square footage.
Ms. Randall advised that the Staff recommends denial of Planning Case #99-01, amendment to
the City's Official Map, creating a cul-de-sac roadway system on Shoreline Lane north of County
Road D and a dead-end south of Edgewater Road, based on various findings contained in the
Staff report dated March 3,1999. rfthe Planning Commission makes a recommendation on this
Planning Case, it would be heard at the Monday, March 29, 1999, regular meeting of the City
Council.
Acting Chair Nelson opened public hearing at 7:45 p.m. He asked that those in favor of the
proposal speak first and limit their comments to two minutes.
Mr. Robert Milltrr, 9405 36th Avenue North, New Hope, stated that he was in favor of the
developer's proP\lsal as it conforms with the preferences of the neighborhood for a cul-de-sac
over a straight through alignment. This proposal would allow the development to proceed
without involving the landowners to the north.
Mr. Miller noted. that at the July 12, 1993, City Council meeting, the Council had agreed that the
Official Map could be modified in the future. The position of the neighbors at that time and
today has been that they prefer cul-de-sacs. Mr. Miller stated that he was amiable to this
approach and believed it will allow the neighborhood to remain as it has been over the years.
Mr. Frank Rekuski, 3170 Hamline A venue, stated that he had done research on what other cities
are doing with regard to cul-de-sacs. He indicated that in Duluth there had been a 16 family sit-
in at the City CO)IDcil to promote a cul-de-sac, primarily for safety purposes. He expressed his
belief that Arden Hills could use more cul-de-sacs. He noted that he has lived in Arden Hills
e since 1972 and, because there is not much available land, there has not been rnuch development.
Arden lljlls Planninl1 Commission - March 3. 1999
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Mr. Rekuski stated that a cul-de-sac would allow the opportunity to slow down traffic and, with
the traffic light at Lexington Avenue, it would help to keep the neighborhood quiet. Additionally, e
the cul-de-sac would allow the development of five nice sized lots, rather than six smaller lots.
Mr. Don Evertz, 1442 Arden Oaks Drive, stated that he would prefer a cul-de-sac rather than a
straight through street. He stated that one reason for the straight through alignment had been for
safety purposes to allow residents to exit the neighborhood without having to go out directly onto
Lexington Avenue. Additionally, the residents on Lake Lane did not have an acceptable way to
exit the neighborhood, as Lexington Avenue can be difficult to turn left onto.
Currently County Road D has a stoplight. This allows the residents to the south a safer way to
exit the neighborhood. If a cul-de-sac were constructed, the five residents would also use this
access point on County Road D. If a through street were created it would create a dangerous
situation, as it would create additional traffic through the neighborhood.
Mr. Evertz stated that he had built his home on Arden Oaks Drive 16 years ago. Arden Oaks
Drive is a through street off of Old Snelling Avenue, running through the neighborhood, out to
County Road E.. This allows traffic to travel from one major street through the neighborhood to
another major street. He indicated that this is a concern for parents of allowing the children to
play in the front yards. In the time he has lived in the neighborhood there have been two
incidents in which a stranger has attempted to pick up children. This has occurred because of the
easy access to and from the neighborhood to busy streets and the ability to get lost quickly. A
straight through alignment of Shoreline Lane would create the same sort of situation.
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Mr. Everlz expressed his hope that an agreement could be made with the City, the developer and
the neighborhood to allow an alignment other than the straight through street.
Mr. Albert Hohmann, 3154 Shoreline Lane, stated that he had lived in the neighborhood for over
40 years and he kpows what is good for the neighborhood and the neighborhood prefers a cul-de-
sac. He stated that the residents do not want a racetrack through to County Road D. The cul-de-
sac option is a time proven solution to safety issues. Additionally, with only five houses being
added to the street, a large street is not needed.
Mr. Tom LaNasa, 3153 Shoreline Lane, stated that he had lived in the neighborhood for 42 years.
He noted that, at the last Planning Commission meeting, he had presented the Planning
Commission with a letter listing his reasons for preferring a cul-de-sac.
Mr. LaNasa stated that there had been a concern by the City for ernergency and other large
vehiCles being able to maneuver on the cul-de-sac. He indicated that he had a fire at his home
and three emergency vehiCles responded and put out the fire with no maneuvering problems. An
additional concern for the straight through alignment is that the overflow boaters from Lake
Josephine may use Shoreline Lane for parking.
Ms. Joyce Shall, 3131 Shoreline Lane, stated she and her husband moved to the neighborhood as
a young couple 42 years ago and have enjoyed raising their children here. The residents of the
neighborhood have grown old together and very few have rnoved away. One reason for this is
the current alignment of the road is a safe configuration. Ai; new young neighbors move into the
area, she would hope they could enjoy the same lifestyle that the current residents have had.
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Arden Hills Planninl! Commission - March 3. 1999
Acting Chair Nelson closed the public hearing at 7:59 p.m., as no one else wished to address the
Planning Commission.
Commissioner Baker asked, if the proposal was approved with the cul-de-sac, would the
applicant then bring the plat back to the Planning Commission for approval. Ms. Randall
explained that, if the Planning Commission recommended approval and the City Council upheld
the Planning Commission's recommendation for a cul-de-sac, the applicant's next step would be
to present the Planning Commission with a preliminary plat. She noted that the applicant has
provided a brief overview of where easements would be placed and the proposed lot sizes;
however, this is not a preliminary plat review.
Commissioner Baker asked if there would be a need for the acquisition of an additional right-of-
way between the two lots to the south where the road currently exists on land that is not owned
by the City. Ms. Randall stated that, as part of the preliminary plat, the applicant could attempt
to acquire the property from the current owner. If the owner is not willing to provide the land,
the applicant could request that the City Council t utilize their policing powers to acquire the
land. The City Cpuncil would have to decide if this would be action they would wish to pursue.
Commissioner Baker asked who would pay for the acquisition of the land and the construction of
the road. Ms. R.al,1dall explained that anything on the Lake Josephine property would be assessed
and/or constructed by the applicant. The other property would be assessed for any costs incurred
in the maintenance of the road. She indicated there might be costs to the City and taxpayers for
acquiring the piece of property that the road currently exists on if the applicant is unable to
acquire the property.
Commissioner Baker asked if the City would have to acquire the land in question, regardless of
whether the road is straight through or a cul-de-sac. Ms. Randall stated that this was correct, the
road currently is owned by the neighboring property owners. Both the straight through and cul-
de-sac proposal require the City or developer to acquire the property to develop.
Commissioner Galatowitsch noted that the citizens present at the public hearing were concerned
about the cul-de-~i\C to the south. She asked if the northern halfis being put off until the future
and if the owners,ofthe northerly property have any concerns for the outcome of Shoreline Lane.
Ms. Randall state<! that Mr. Bachman was in attendance at the meeting. The Official Map is
designed to address long term issues. If the Official Map does not indicate a cul-de-sac to the
northern end, and the plan is to construct a cul-de-sac in the future, there would be nothing to
prevent Mr. Bachman from constructing a building in the way of the future road. The City may
then incur additional costs to acquire the property in the future, as the City would be acquiring a
building as well. .
The Official Map is in place to prevent the property owner from building in the way of the road
and to allow the landowners to prepare their properties for acquisition. If the City Council were
to adopt one of the two options presented by Staff, the City would not have to plat the property at
this time and construct the cul-de-sac. The northern cul-de-sac could simply be on the Official
Map to assist the landowners in any future development plans.
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Arden Hills Plannim> Commission - March 3.1999
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Commissioner Galatowitsch asked, with the double cul-de-sac option, what would happen if Mr. e
Bachman wanted to split his property and have the road run straight through. Ms. Randall
explained that, if Mr. Bachman were to decide he did not want a cul-de-sac and preferred a
straight through street he would have to request the Official Map be amended.
Commissioner Dllchenes expressed her concern that there is no resolution of the future status of
the Bachman property. She asked if the Planning Commission would have the option to deny the
proposal submitted by the applicant and approve one of the options put forth by the Staff, Ms.
Randall stated that the Planning Commission could recommend to the City Council one of Staff's
options if they chose.
Commissioner Duchenes asked if it would be acceptable for the Planning Commission to
recommend approval of Option B, with a cul-de-sac on the north portion of the Bachman
property, or if the property owner would have to have been notified of this option prior to the
meeting. Ms. Randall explained that the property owners were notified of a possible change to
the roadway. In fue public hearing notice, the property owners were provided with the
applicant's option; however, they may not specifically be aware of the options presented by Staff.
The City is not required to notify property owners of the different options, and has the authority
to approve any modifications to the transportation portion of the official map in this area on the
public hearing notice. Ms. Randall stated that, if the Planning Commission is leaning towards
Option B, the property ownerS could be notified to attend the City Council meeting or comment
in writing.
Commissioner Duchenes asked why the applicant had proposed a 50-foot radius cul-de-sac and if
the extra ten feet is critical, as it would affect lot three. Ms. Randall explained that the applicant
had considered the cul-de-sac to the north of Edgewater Road, which is a 50-foot radius. She
noted that this area had been platted in the 1960's and the more recent plats have had the 60-foot
radius with 50 fee.! of pavement. A 50-foot radius may make it difficult for larger trucks to turn
around.
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Commissioner Baker asked, since only part of the land is being developed, would it be an option
to allow a cul-de-~ac on the south without abandoning the option of a through street in the future
when the Bachman properties develop. Ms. Randall stated that this option would reduce some of
the buildable areaoflot three. She indicated that, if the objective ofa straight through street is
for safety reasons and emergency access, Staffhad discussed with the applicant the possibility of
a trail system between the two roads, which would be maintained by the City Staff and be snow
plowed between the two cul-de-sacs. This would allow for pedestrian traffic as well as
emergency vehicle access. Acting Chair Nelson asked if Staff would recommend the
consideration of Commissioner Baker's suggestion when this option would reduce the buildable
area oflot three. Ms. Randall stated that the original layout had shown the road straight, without
reducing the buildable area. She stated that one concern for providing for only the one cul-de-sac
to the south would be for the City acquiring the necessary property to ensure the street could be
brought up to city standards in the future.
Commissioner Baker asked if the utilities going straight through property were a concern and if a
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Arden lJ;ilIs flal1nin~ Commission - March 3. 1999
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pump station would be needed. Ms. Randall stated that the utilities do not have to go straight
through the property. She indicated there would be one lot that could not feed off of Lexington
A venue, as there is no sewer in place. This will also occur with lot two, which would require an
easement through lot three. This situation would not improve with the utilities going straight
through. There is' a temporary agreement between the City and the property owner for a private
sewer in the public right-of-way. This would be eliminated if the utilities were to be relocated to
go straight through.
Acting Chair Nelson asked if the Bachman property owner had reviewed Options A and B. Ms.
Randall stated that their attorney had been given a copy of these options. Acting Chair Nelson
asked if there had been any feed back. Ms. Randall stated that there had not been.
Acting Chair Nelson asked if there had been feed back from Josephine East LLC. Ms. Randall
stated that they preferred option B. Acting Chair Nelson asked if there had been substantial
objections to Option A. Mr. Rekuski stated that there are. He indicated that he had met with Ms.
Randall and had chosen Option B. If an easement between the two cul-de-sacs is required for a
possible future through street, Mr. Rekuski stated that he would be agreeable to this.
Commissioner Baker confirmed that this easement could be for a pedestrian trail and emergency
access. Mr. Rekuski stated that the easement could be for whatever use the City may choose.
Mr. Everlz stated. that one problem with Option A is that parcel three would lose 2,665 square
feet which is a great deal ofland to give up. Option B would reduce other parcels by only 665
square feet and 506 square feet.
Acting Chair Nelson asked, with the cul-de-sacs being back-to-back on Option A, how close
would the two cul-de-sacs be. Ms. Randall stated that there would be an approximate 22-foot
buffer between the two cul-de-sacs. The size of this buffer would be dependent upon how
centered the cul-de-sacs are. With the 50-foot radius, there would be a 20-foot buffer if the cul-
de-sacs were perfectly centered.
Commissioner Galatowitsch commented that this buffer distance is very close and a vehicle
could cross over between the two cul-de-sacs.
Commissioner Duchenes asked, if the Planning Commission were to chose Option A, would the
south side of the northern cul-de-sac be platted now. Ms. Randall stated that Staff would
recommend that the property for this cul-de-sac on the Josephine Property be platted and
dedicated to the City at the time of development. In the future, if Mr. Bachman were to decide to
develop his property, the City would then acquire the rest of the cul-de-sac property.
Commissioner Baker asked what the response to this application had been from the Public
Works Department. Ms. Randall stated that the Public Works Department prefers the straight
through alignment. Commissioner Baker asked if the Public Works Department had any
preferences for either Option A or B. Ms. Randall stated that they did not. She indicated that
their major concern had been that the radius of the cul-de-sac be up to the City Code.
Commissioner Baker indicated that he lives on a cul-de-sac and suggested that with only 50 feet
of pavement the school buses will be required to back up in order to get around the cul-de-sac
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Arden Hills Plannin~ Commission - March 3. 1999
8
which creates a safety issue. A resident in the audience indicated that the school buses do not
come down the ro.ad at this time.
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Mr. Everlz stated that in his neighborhood where there are two cul-de-sacs, the school kids are
picked up and dropped off at the end of the cul-de-sacs. Commissioner Baker noted that the
proposed cul-de-sac would be 600 feet long and this would be too long for children to walk,
particularly in the wintertime.
Acting Chair Nelson confirmed that the original proposal for the cul-de-sac had depicted a 50-
foot radius. Ms. Randall stated that this was correct.
Commissioner Galatowitsch stated that she did not understand why the cul-de-sac to the north
would have to be included in the change to the Official Map. She pointed out that a cul-de-sac to
the north would not serve any additional residents unless Mr. Bachman were to develop his land.
Acting Chair Nelson explained that the City rnust have a plan in place in order to be prepared for
future development. Ms. Randall concurred and noted that, if the status of the northern cul-de-
sac were not determined, Mr. Bachman would have the right to construct a building in the way of
a future street. If, in the future, the property was to be subdivided and a cul-de-sac was required,
no land would be ,dedicated for its construction. This would result in the City being required to
acquire additional property.
Commissioner Galatowitsch asked why the current dead-end for a straight through street would _
not be acceptable. Ms. Randall stated that the Official Map currently depicts a through street ,.,
alignment. If the Planning Commission were to recommend denial of the case and not approve
another option, this would result in the Official Map remaining as is.
Acting Chair Nelson asked if Commissioner Galatowitsch had been suggesting a hybrid cuI-de-
sac to the south ap.d a dead-end at the northern portion. Commissioner Galatowitsch stated that
this was correct. She reiterated that she could not see how a cul-de-sac to the north would serve
any additional properties.
Commissioner Galatowitsch noted that if a cul-de-sac were constructed on the Bachman property
it would infringe on the Hanson property that already has access off a straight street. If the
northern cul-de-sac were turned around it would infringe on the Josephine property as well as the
Hanson property. .... She indicated that, if there are no concerns for large vehicles, there might not
be a need for a cul~de-sac.
Acting Chair Nelson suggested that the dead-end could be brought down further to allow access
to lots six and seven.
Mr. Everlz stated that lots two, three, four and five, as shown on the Official Map, are not
consistent with the neighborhood due to their size and the slope of the land. Additionally, the
two accesses onto Lexington Avenue are not acceptable. He suggested that the proposed
configuration of three lots, with only one accessing Lexington Avenue, would fit better with the
neighborhood. Acting Chair Nelson noted that what Mr. Evertz described is similar to the
arrangement of option A.
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Arden Hills Plannin!!' Commission - Marcb 3. 1999
Acting Chair Nelson stated that this Planning Case presents an interesting scenario. He indicated
that from a safety point of view he could understand why the City Council adopted the through
street alignment. However, since the residents prefer cul-de-sacs, the Planning Commission
would want to find an acceptable solution that will satisfy both the City and the neighborhood.
Mr. Rekuski noted that the temporary cul-de-sac would give Mr. Bachman access and, if the City
were to acquire the easement, it would allow for a through street in the future. Commissioner
Baker indicated that this option would still make lot three unbuildable. He asked Staff to show
where the lot line for lot three would be on Option A. Ms. Randall pointed out the lot line on the
overhead map. She noted that the blue and red lines on the map were the water and sewer lines
and the lot line would be the street.
Mr. Hohman, 3154 Shoreline Lane, noted that this issue involves the Bachman property and
asked why there had not been input from Mr. Bachman Senior or Junior. Acting Chair Nelson
stated that he had asked for their input and they had no comment.
Mr. Bachman stated that at this point the property is in a trust and there is no intention of
developing it. He expressed his belief that the option put forth by Commissioner Galatowitsch to
construct a cul-deTsac to the south leaving the dead-end to the north would make sense. Acting
Chair Nelson asked Staff if this option was something the City could consider.
Ms. Randall stated that, if the City finds this situation unique and wants the standards to be
different for the situation, it could be done. She indicated that snowplows, buses and other large
trucks might have difficulty maneuvering on the dead-end.
A resident in the audience stated that there is a dead-end sign at the road and, up until this time,
there have been no problems with trucks using the road and this would not change with a cul-de-
sac.
Mr. Evertz stated that the desire of the applicant is to develop the land in such a way to fit in with
the neighborhood and be at peace with the neighborhood. He noted that Mr. Bachman wants to
be left alone and, ~ince his land is in trust, it cannot be developed at this time.
Commissioner Baker stated that the City's Official Map currently has a workable solution in
place. He stated that he would not want the Planning Commission to come to a resolution for
something that do.es not work long-term and would automatically have to be revisited again.
Any decision made this evening must be a conceptually workable solution over the long term in
the event the Bachman property develops.
Commission Galatowitsch stated that she would like the City to come up with an option which
takes into consideration the desires of the residents on the southern half of Shoreline Lane and
leaves alone the *aight road to the north for the Bachman property. If in the future the
Bachman property develops the option of a cul-de-sac in this area could be considered at that
time.
Ms. Randall stated that this suggestion was similar to the applicant's proposal. The difference
would be that the applicant is not proposing to give up the northern property at this time and the
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Arden IJills P)anninl1 Commission - March 3. 1999 10
cul-de-sac is proposed at a 50-foot radius. She suggested that the Planning Commission could tit
require the 60-foot radius cul-de-sac and the dedication of the northern portion of property to
allow for a straight through option or the cul-de-sac option in the future, which ever is desired.
Acting Chair Nelson confmned that, if the Planning Commission were to consider Option A,
leaving a straight through road to the north, and the Bachman property owner wanted a cul-de-
sac, they would have to acquire additional land from Josephine East LLC or the Hanson
development. Ms. Randall stated that this was correct.
Acting Chair Nelson asked, if the north section or shoreline were run to the south edge of the
Bachman property, how long would the road be. Ms. Randall explained that it would be 270 feet
to the dead-end and 80 feet across the Bachman property for a total of 350 feet.
Commissioner Duchenes expressed her concern that if the road to the north is left as is and a cul-
de-sac were constructed to the south, over the long term an additional cul-de-sac may affect the
buildable area of the Hanson property. She indicated that the owners of the Hanson property
could pull a buildjng permit now and build in such a way as to infringe on the 40-foot setback for
the cul-de-sac. I(the cul-de-sac were constructed, the development on the Hanson property
would becorne nonconforming.
Ms. Randall stated that if either Option A or B were approved, depicting a future cul-de-sac on
the north section of Shoreline Lane on the Official Map, and a building permit is requested, the _
applicant would be required to maintain a 40 foot setback from the cul-de-sac right-of-way, even .
if the cul-de-sac has not yet been constructed.
Commission Duchenes expressed her concern that if the road to the north is left as is, a future
cul-de-sac may cost the City additional money to acquire additional property. She stated that, if
the property were dedicated to the City on the plat now, this would eliminate the need to acquire
property in the future. She suggested that Option A would be the least disruptive to the existing
conditions and any future development.
Commissioner Galatowitsch reiterated that she does not understand the need for a cul-de-sac on
the northern portion of the road.
Mr. Rekuski noted that with Option A, lot three would be reduced by approximately 2,500
square feet. With Option B, no land would be taken frorn lot three and only a small portion
would be lost on the properties to the north. He suggested moving the cul-de-sacs on Option A
up, with an easement in between them. Acting Chair Nelson stated that the City would then be
required to take property from the Hanson property.
Commissioner Baker noted that, if a mistake is made now, it could be costly to fix in the future.
Commissioner Baker moved, seconded by Commissioner Duchenes to recommend approval of
Planning Case #9~-OI, amendment to the City's Official Map, utilizing Option A as presented by -
the Staff, conditioned on a finding by the City Engineer that this Option is acceptable. .
Commissioner Galatowitsch noted that Option A depicts two cul-de-sacs back-to-back. She
asked what the advantage of the northern cul-de-sac would be. Commissioner Baker explained
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Arden Hills plannin~ Commission - March 3, 1999
11
that it would eliminate the through street alignment while still providing adequate access and a
currently acceptable standard of road for the future. He expressed his belief that the through
street alignment would be the best option; however, considering the comments of the residents,
he was willing to compromise with the double cul-de-sacs.
Commissioner Galatowitsch asked why the north end could not be left as a straight street with a
dead-end. Commissioner Baker stated that this option was not realistic when considering future
development.
Commissioner Galatowitsch noted that the cul-de-sac would be to provide access to the
properties only if the land were divided. Commissioner Baker indicated that when the property
is proposed to be divided this issue would need to be revisited. By changing the Official Map to
a future cul-de-sac, this allows the rnap to be in place in order to prevent the concerns presented
by Staff. He noted that the cul-de-sac would not built at this time.
Commissioner Galatowitsch reiterated that if the current turn around situation is not a problem
for the residents t9 the north, she could not see why it would be a problem in the future. She
stated that the appearance of the two cul-de-sacs being so close together is unusual. She
reiterated that a vehicle could possibly jump the curbs to access the adjoining cul-de-sac. She
expressed her belief that, while cul-de-sacs are a good option, constructing one on the northern
portion would not, enhance any future development and will only infringe on the surrounding
properties.
Commissioner Baker stated that he could not accept the northern street being left as a dead-end
when the current City Map has a workable solution. He reiterated that if the Official Map is
incorrectly redrawn now, it could potentially be costly to the City in the future.
Acting Chair Nelson agreed that a plan must be in place as to the future status of the street. He
stated that the road must either end where it does now, or continue down to the south edge of the
Bachman property. Commissioner Galatowitsch stated that she would prefer for the road to be
extended to the south edge of the Bachman property and dead-end.
Commissioner Galatowitsch asked what would prevent Mr. Bachman from requesting to
construct a cul-de-sac as depicted in Option B in the future. She noted that it would not be any
more difficult todaY than it would be years from now to acquire the land on the Hanson property.
Acting Chair Nelson noted that the home on the lower left portion of the Hanson property has not
yet been built and selecting Option B would prevent the home from being built too close to the
road.
Commissioner Gatatowitsch pointed out that the purpose of a cul-de-sac is to provide access to
homes around the circle. A cul-de-sac at the end of the northern road would only provide access
to the same two properties that currently access the straight street. Acting Chair Nelson
reiterated that the City rnust plan for a road system that will work years down the road.
Commissioner Dl\chenes noted that the primary purpose for a cul-de-sac at the north end is to
provide ample access for large trucks and service vehicles. She stated that part of the
development process is to improve what is currently in place. She indicated that she approves of
Arden Hills Planninp Commission - March 3. 1999
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12
the plan to construct the southern cul-de-sac now and have in place for the future the option of a e
cul-de-sac to the north. She noted, however, that when the Bachman property does develop it
would be likely that the Planning Commission will meet again to discuss this issue. She
suggested that by this point other options might be lost by the development of the Hanson
property.
Commissioner Duchenes stated that, aesthetically, she preferred Option B, however this would
be a costlier option for the City, as it would infringe on two other properties.
Acting Chair Nelson asked what the City would have to do in order to acquire the land as
proposed in Option B. Ms. Randall explained that the City Council would first have to
determine if it wants to acquire the property. The Council could ask the applicant at the time to
acquire the property by working with the landowner. If the applicant were unable to come to an
agreement with the landowner, the City would have police power, if they chose to use it, to
acquire the property. The City would then determine the value of the property. She noted,
however, that this.option could result in a home becoming nonconforming.
Commissioner Baker agreed that, conceptually, Option B aesthetically has more appeal. He
stated that the reason he did not support this option was because the owners of the Hanson
property were not notified of Options A or B. He expressed his discomfort for approving a
rnodification that significantly impacts the buildable pad on one of the lots without the
landowner being given notice that this was being considered. He suggested that if Option B were _
something the Planning Commission would want to pursue, the Planning Case would have to be .,
continued in order to notifY the property owner.
Commissioner G~atowitsch agreed that she would want a staternent from both the Hanson and
Bachman property owners expressing their opinions on the situation. She asked if it would be
possible to make a recommendation on the southern portion of the property now and consider the
northern half later.
Acting Chair Nelson stated that, prior too moving on to other considerations, the Planning
Commission must vote on the motion currently on the table. He agreed that if the Planning
Commission were to prefer Option B, the case would have to be held over.
Commissioner Baker noted that, regardless of what the Planning Commission recommends, if
the City Council approves of changing the Official Map, and additional information had become
available from the landowners, the Council could decide to approve Option B.
Acting Chair Nelson explained to the audience that the Planning Commission is a recommending
body to the City Council and the action of the City Council is the final decision in a P1auning
Case.
Ms. Randall suggested that, if the P1auning Commission was leaning towards Option B and was
only hesitating beCause of the lack of response from the affected property owners, the property
owners could be contacted prior to the City Council's review of the proposal in order to attend
the meeting. She noted that the property owners were notified of a possible change in the
Official Map with the applicant's proposal.
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Commissioner Duchenes asked if, while Staff discusses with the Hanson property owners the
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Arden Hills Planninl! Commission - March 3. 1999
13
tit proposed temporary cul-de-sac, could a settlement be rnade to acquire the necessary property for
Option B. Ms. fumdall stated that this would be left up to the applicant. She indicated that the
property owners could be asked if they would be willing to give up the land, however, it is
unlikely that they would be willing to give the property free of cost.
Commissioner Baker asked if there would be anything to preclude Josephine East LLC frorn
negotiating with the property owners to the south to move their cul-de-sac to the south in order to
reduce the encroachment on lot three. Mr. Rekuski noted that the driveway to lot three is on the
property line.
Mr. Rekuski stated that he would contact the Hanson property owners and provide Staff with a
letter from them within the next couple of days indicating that they are aware of the options
being present to the City Council.
Acting Chair Nelson reiterated that the motion on the table must be voted on. He asked
Commissioner Baker to restate the motion.
Commissioner Baker stated that the motion was to recommend approval of Option A as
presented in the Staff report, conditioned on it being acceptable to the City Engineer.
The motion carried (3-1, Commissioner Galatowitsch opposed).
e This Planning Case will be reviewed at the Monday, March 29, 1999 City Council meeting.
COUNCIL REPORT
With regard to this evening's Planning Case, Councilmember Malone noted to the Planning
Commission that they are not responsible for helping applicants redraw plans that are found to be
unacceptable. Although other options were made available in this Planning Case, the Planning
Commission could have simply denied the case without approving another option.
Councilmember Malone stated that the final candidates for the Parks Director position have been
selected and will be interviewed. He noted that the previous Parks Director, Cindy Walsh, would
be difficult to replace due to her variety of expertise.
Councilmember Malone stated that the Bethel College Park project, north of the railroad tracks,
is still in process. . He indicated that the surrounding neighborhoods are not in favor of the park
and noted that Bethel College had indicated a willingness to expend a great deal of money on the
proposed park.
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Councilmember Malone reported that the City Parking Ordinance had been changed. The old
Parking Ordinance of no parking more than six hours on a City street was difficult to enforce.
This was due to the fact that the same Deputy, on an eight-hour shift, must enforce the violation.
The new Parking Ordinance restricts parking to no more than 30 minutes between 2:00 a.m. and
6:00 a.m. only, which is consistent with the Parking Ordinances of surrounding communities.
The Sheriff Department has agreed that this will be easier to enforce.
Councilmember Malone stated that, at the February 22, 1999 regular Council meeting, the City
Council approved the Adult Use Ordinance and upheld the recommendations of the Planning
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Arden Hills Planninl1 Commission - March 3. 1999
Commission on Planning Cases #98-30 and #98-37.
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Councilmember Malone stated that the transfer ceremony for the Arsenal is still scheduled for
March 15,1999 and the lease for the City Hall is in process.
Councilmember Malone stated that the County intends to give Lake Johanna Boulevard back to
the City. This is being done through a process in which roads have been given to the County by
the State and the Cormty in turn is giving some of them back to the City. The City of Arden
Hills does not want to acquire Lake Johanna Boulevard as it will need to be rebuilt and there is
insufficient right-of-way on the south side. The City is hoping to acquire New Brighton Road as
an alternative.
Councilmember Malone stated that the Indykiewicz property purchase has not yet closed. The
property owners have requested an additional $500 for assessment costs.
Councilmember Malone stated that Siloreview is hoping to develop the property north of Cormty
Road I to Cormty Road J with a variety of mixed uses. The access to this development would be
offI35W and there is a plan to rebuild the intersection. When the traffic study was done for this
area, the future traffic from the Arsenal was not considered and the City of Arden Hills believes
that the access to the Arsenal will be problematic. The City has asked that the Arsenal be
included in the enyironmental impact statement.
COMMISSION COMMENTS
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Acting Chair Nel~on confirmed that, when the Planning Commission denies a proposal by an
applicant and approves an alternative option, as was done this evening, the applicant has the
ability to present the City Council with other options for approval. Cormcilmember Malone
stated that this was correct.
Councilmember Galatowitsch asked if the City Cormcil reads the minutes of the previous
Planning Commission meetings. Cormcilmember Malone stated that the Planning Commission
meeting minutes and Planning Cases are included in the City Cormcil meeting packets and they
are read.
;
Commissioner Galatowitsch asked for a status on the Comprehensive Plan update. Ms. Randall
explained that the .Comprehensive Plan is pending Metropolitan Cormcil decision. She stated
that following the ten-day review, the Metropolitan Cormcil had not indicated that anything was
missing and the 60-day review period is close to an end.
Commissioner Galatowitsch asked if any comments had been received from the neighboring
communities regarding the Comprehensive Plan. Ms. Randall stated that the City had received
no negative comments from the surrormding communities.
Commissioner Duchenes asked for the status of the shared grant with New Brighton and .-
Roseville for Cormty Road D. Ms. Randall stated she was not aware of the progress of this grant .,
request. She stated that the I35W Coalition received the GIS grant. This grant will include
additional software.
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Arden Hills Planninl1 Commission - March 3. 1999
e ADJOURNMENT
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Commissioner Duchenes moved, seconded by Commissioner Galatowitsch to adjourn the
meeting at 9:26 p.m. The motion passed unanimously (4-0).
15
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CITY OF ARDEN IDLLS
MEMORANDUM
DATE:
March 29, 1999
TO:
Mayor and City Council
FROM:
Nancy Randall, Associate
SUBJECT:
March Planning Case 99-01
Case #99-01, Official Map - Josephine East LLC, Shoreline Lane Area
Request. The applicant is requesting approval of an amendment to the City's
Official Map (Transportation Element of the City's Comprehensive Plan) creating
a cul-de-sac roadway system on Shoreline Lane approximately 600 feet North of
County Road D and a dead end approximately 270 feet South of Edgewater Road.
The area is zoned R-2 Single Family Residential District <Attachment A).
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Background. The applicant recently submitted a preliminary plat showing the
extension of Shoreline Lane. At the February 3, 1999, Planning Commission
meeting the applicant withdrew their application to pursue an amendment to the
Official Map.
In 1991, the City Council and Planning Commission discussed preserving the
future street extension of Shoreline Lane as part of the Hanson Plat (planning
Case 91-05). The Hanson Plat was designed and approved with the intent that
Shoreline Lane would continue and connect to the south portion of Shoreline lane
in the future.
In order to preserve the street extension, the City Council directed the City
Engineer and Planner to prepare an official map of the Shoreline Lane area. The
City of Arden Hills conducted a study of this area in 1992 (Distributed with
2/3/99 Planning Commission packet item 98-33). The purpose of this study and
Official Map procedure was:
1.
2.
3.
4.
5.
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T& establish and protect appropriate alignments for future streets in this area.
To guide land owners in dividing and developing their properties regardless of
neighboring owners' timing.
To inform present residents of potential future streets.
To guide the City in making decisions regarding platting and street locations.
To protect the City and landowners from development that will restrict future
desirable options.
To establish a street pattern that will optimize development potential of all
underdeveloped land in the neighborhood.
,
.
An Official Map is a tool, authorized by State planning, enabling legislation that ...
communities can use to make sure that the aspects of their comprehensive plans .
will be carried out. In effect, it is like a zoning map for future public lands such
as road right-of-ways, parklands, and sites for public buildings. The Official Map
gives an opportunity for" ... both the public and private property owners to adjust
to their building plans equitably and conveniently before investments are made
which will make such adjustments difficult to accomplish."
If the City wishes to acquire or utilize the land; then after an Official map is
adopted and filed with the County, the City is not required to compensate the
landowner for structures placed without a permit or in violation of the conditions
of a permit in any area designated on the Official Map.
In 1993, the City Council amended the Official Map, Transportation Element of
the City's Comprehensive Plan, indicating that the cormection of Shoreline Lane
would be via a straight through alignment (Attachment B).
Some of the reasons for the adoption of the straight through alignment were to
impr6ve the traffic pattern and safety access in the area (per the City Council
minutes July 12, 1993.)
Staffhas received six letters from residents pertaining to development in this area
(Attachment C).
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Roadway Design. The applicant submitted a proposal showing a cul-de-sac on
the south section of Shoreline Lane. The resulting cul-de-sac would be 600 feet
long when 500 feet is the maximum length per the Subdivision Ordinance Section
22-8, (c), (10). The cul-de-sac shown appears to be a 50 foot radius. The
Subdivision Ordinance in Section 22-8, (c), (I), requires a 60 foot wide radius for
cul-de-sac's. The extension of the north section of Shoreline Lane is shown with
no change to the existing dead end configuration.
The applicant has submitted advantages and disadvantages as depicted in the
previous official map study. Disadvantage number 3 listed states that "only
partiaUy resolves dead-end situation to the north." The Staff would concludes that
the failure to plan for the northerly cul-de-sac is not an acceptable solution.
Additional Options. Staff created two options (Attachment D) that show how a
120 foot diameter cul-de-sac meeting the Subdivision Ordinance may look if
placed on the north section of Shoreline Lane. We have also depicted a 120 foot
diameter cul-de-sac on the south section of Shoreline Lane.
Option A, shows a cul-de-sac from the north expanding beyond the Bachman
properly creating a need to acquire property frorn the Josephine East LLC
property. Parcel 3 of the Josephine East LLC property would be reduced to ...
10,325 square feet with a reduced buildable area. .,
"
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Option B, shows a cul-de-sac from the north that would only extend into the edge
of the Bachman property. In order to facilitate a 60 foot radius cul-de-sac,
property form the two lots in the Hanson Plat along Shoreline Lane would have to
be acquired. There is one existing house which would just meet the required 40
foot front yard setback. The property to the west of Shoreline Lane does not
currently have a building permit. The cul-de-sac would considerably reduce the
buildable area. The cul-de-sac in this location would make it difficult to
subdivide the east section of the Bachman property, leaving only two lots possible
on the Bachman property where the existing Official Map shows three.
Utilities. Both City Sewer and Water currently run through the area with
easements (Attachment E). The proposed alignment would have utilities crossing
through lot 3 of the Josephine East LLC property that may cause variances to be
requested. In the Fall of 1998, a private sewer line was constructed on the
Hanson Plat that was to be temporary until Shoreline Lane was constructed and
sewer and water were relocated. Lot 2 of the Josephine East LLC property can
get water form Lexington Avenue, but it will need a private sewer line with
easement through lot 3 to the sewer main on Shoreline Lane.
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Deadline for Agency Actions. The City of Arden Hills received the completed
application for this request on Febrnary 2, 1999. Pursuant to Minnesota State
Statute, the City must act on this request by Friday, April 16, 1999 (60 days),
unless the City provides the petitioner with written reasons for an additional 60
day review period. The additional review period would extend to Friday June 25,
1999. The City may, with the petitioners consent, extend the review period
beyond the Friday, June 25, 1999, date.
Recommendation. The Planning Commission recommends approval of Option
A as presented in the Staff report, conditioned on it being acceptable to the City
Engineer.
Note. The Planning Commission's motion was not to approve the applicant's
proposal.
Updates. Per, the Planning Commissions rnotion the City Engineer has submitted
comrrients pertaining to the proposal and options (Attachment E).
Staff has also notified the owners of the property along Shoreline Lane in the
Hanson Plat and Bachman property of the cul-de-sac options that were discussed
and recommended at the Planning Commission meeting.
The applicant submitted a letter March 12, 1999 (Attachment A, page I of 6),
explaining their view of the action taken by the Planning Commission.
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Pursuant to State Statute Section 462.355 Subd. 3, that a two-thirds vote of
all its'members is reqnired to adopt tbis amendment to the official map.
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H"o&M- A Yc.
JOSEPHINE EAsT LLC
1442 ARDEN OAK DRIVE
ARDEN HILLS, MN 55 I I 2
(65 I ) 489-1 388
FAX: (65 I ) 489- I 380
March 12, 1999
Nancy Randall
City of Arden Hills
4364 West Round Lake Road
Arden Hills, MN 55112
RE: 98-33 Preliminlll)' Plat
99-01 Amend Transportation Plan
Dear Nancy:
Please include this letter with your infonnation to Council Members prior to our meeting on March 29, 1999.
Regarding the plan you provided the planning commission and their respective vote to adopt it, we are
strongly apposed to the plan.
The quiet neighborhood has had a shoreline lane dead end on the North, and the South of our property for
more than 50 years. The neighborhood is peaceful and content. For the planning commission to approve two
back to back Cul-de-sac's and fonn a parking lot is not in anyone best interest except our public works
department.
The staffhas already approved a temporary street extension with a 20-foot radius (turn a round) to the North.
Let us install a 50-foot radius to the South and make them both part of the transportation plan.
This will keep our neighborhood peaceful and content. In the future the land in between can be developed
with access to the North, East, West, and South. This should be adequate even for the planning commission.
The staff is aware that no one, wants the road. Regarding our land, we would rather have the road, in-lieu of
a parking lot.
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MAR 1 2 1999
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JOSEPHINE EAST, LLC
I 442 ARDEN OAKs DruvE
ARDEN HILLS, MN 55 I I 2-
(651) 489-1388
FAX: (65 1 ) 489-1 3130
February 19, 1999
Nancy Randall
City of Arden Hills
4364 West Round Lake Road
Arden Hills, MN 55112
RE: New Development Option: Josephine East, LLC
Dear Ms. Randall:
In submitting our new development plan it has been our intention to come up with a realistic development
pattern that would meet or exceed the current option on the official city map.
We feel that our development pattern is superior to the present plan adopted by the city because:
Both property owners can develop their lots independent of each other. (Mr. Bachman's land is now
held in trust for his children, with no interest in developing even if they could.) The city map as it is
now, would force Mr. Bachman to develop his land only one way, because the proposed road would
divide his properly.
With our option the neighborhood to the South could retain their dead-end street (The Cul-de-Sac
would however create and provide an adequate turnaround.)
3.) With our option the neighborhood to the North and South would retain their quiet and peaceful
setting. The city plan has a street South to North that would increase traffic in the neighborhood and
would be strongly opposed by the neighbors.
I.)
2.)
4.)
The new street would cause concerns with the homeowners concerning children playing out in the
front and backyard of all five new lots. Both traffic and security are issues with the new and existing
neighbors.
Our option would have five building sites that would far exceed the minimum square footage
requirement of the city. The city plan has four lots to the East of the proposed road all of which
would be under size in square footage requirements. Our lots with the Cul-de-Sac would be
consistent in size and price with the neighbors. These home sites would be compatible with a quality
neighborhood development pattern.
RECEIVED
FEB 1 , 1999
ClW Of AlIUttt diLLS
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Nancy Randall
Page 2
February 19, 1999
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5.) We will have only one exit onto Lexington Avenue where the city plan calls for at least thret:.
After talking to the city staff, the neighbors, and giving strong consideration to security and safety issues, that
new and existing home owners have, we feel that our plan would be best for the city, the existing
neighborhood as well as ourselves the developers. This plan may not be our first choice but it satisfies most
everyone concerning this development.
dincerelY,
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City of Arden HiUs
OFFICIAL MAP
Extension of ShoreUne Lane
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DlI!ul~ription :
Features:
Advantages:
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Provide a Cul-de-Sao Damediately North of the
Current Extension of Shoreline Lime Which Abut.
Petitioner'. Property.
1.
2.
Five new building sites
Cul-de-Sac
1. Five new building sites instead of the six as
shown on official city map. This will allow
Petitioner to put in larger homes to fit with
adjacent neighbors to the Dorth and south
(compatible with neighborhood development
pattern). The use of a cul-de-sac also complies
with the neighbor's wishes regarding development
and access to Petitioner's property.
2. Lots 4 and 5 remain large lots with little
impact from cul-de-sac,," new homes.
3. Either property owner could develop his
property without coordinating development with
other owners. (The north parcel, Bachman's, is
now held in a trust.)
4. Provides street frontage for two lots
directly south of subject lots.
5. Cul-de-sac would retain the quiet setting of
the existing neighborhood both north and south.
6. Provides for a safe access point to County
Road D where there is a stop light to get onto
Lexington Avenue.
7. All lots far exceed minimum area
requirements.
a. The current sewer and water connections run
through Petitioner's and Bachman's properties so
there would be no ~dead-end" sewer and water
issues.
Disadvantage.: 1. One new private access to Lexington Avenue
(two access points under current official city
map) .
2. Lots 1, 2, 3, 4, and 5 are 80 feet wide.
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FEB 111999
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3. Only partially resolves dead-end situation to
the north.
4. Lots 3 and 4 would not abut by their full
frontage on a publicly dedicated street.
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City of Arden Hills.
OFFICIAL MAP
Extension of Shoreline Lane
5. OPTION 1
Sanders Wscker Wehrman Bergly, Inc.
Planning Consultants
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OPTION 1:
Features;
Advantages;
Disadvantages; 1.
2.
3.
4.
5.
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straight Road connection 'Between the North and
South Segments of Shoreline Lane
1. six new building sites.
2. Lots 1, 2 and 3 could be changed to two 2-
family lots with a slight area variance.
3. 250 lineal feet of new street (41.66 feet per
new building site)
1.
Both property owners are impacted equally in
te~ of loss and benefit.
Lots 7, 8 and 9 remain as large lots with
little impact from new street or new homes.
Either property owner could develop his
property without coordinating development with
other owner. Dead-end streets would be
continued until both properties. were
developed.
With full street in place, both existing dead-
ends would be eliminated.
Provides street frontage for two lots directly
south of subject lots.
Provides alternate access point to Lexington
for subdivision to the south.
2.
3.
4.
5.
6.
street will likely be opposed by. the
neighborhood to the south.
Three new private access points to Lexington
Avenue (two with 2-family homes - these could
possibly be combined into one).
Lots 1 through 6 are slightly under size - 80
foot wide and 10,400 sq. ft. in area (85 ft.
width and 11,000 sq. ft. area required).
Traffic from 6 lots would be oriented to north
or south.
Driveways to lots 7 and 8 would have to be
changed (or present easement could be used)..
12
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3/~
Arden Hills Council
2
July 12, 1993
hearing was closed at 7:37 p.m.
MOTION:
moved, seconded by Hicks, to remove Section
king) from Zoning Ordinance Chapter 291 and
add this s 'on to the Traffic Ordinance Chapter 26.3,
and add adminl tive procedure authority. Motion
carried unanimous -0).
ADOPTION OF OFFICIAL MAP FOR
EXTENSION OF SHORELINE LANE
Mayor Sather opened the meeting at 7:39 p.m. for the purpose
of conducting a public hearing to discuss the adoption of
the official-Hap- of-the extension of Shoreline Lane arid
consider of whether to proceed with a sewer connection
public improvement project.
Administrator Person verified publication of the notice of
hearing in the New Brighton Bulletin on Wednesdays, June 30
and July 7, 1993. She reported that a letter of objection
was received from attorney Dennis Trooien, representing Tony
Andersen and Mr. and Mrs. William Bachman.
Mayor Sather introduced City Planner Bergly and asked those
in attendance wishing to speak to sign the guest register.
city Planner Bergly stated that approximately a year and a
half ago, the Planning Commission considered the matter of
connecting the existing two dead-end sections of Shoreline
Lane located in the southeastern portion of the City west of
Lexington Avenue and south of Edgewater Road, however, no
official action was taken at that time.
Bergly explained that recently, the City ordered the
preparation of a feasibility study the primary purpose of
which is to assist the City in establishing a long-term
future road alignment which would eliminate the dead-end
sections of Shoreline Lane and improve the traffic pattern
and safety access in the study area. He noted that the
study area included properties currently owned by Tony
Andersen and Mr. & Mrs. William Bachman.
Bergly stated that the City's Comprehensive Plan consists of
written text and.various maps, and this evening the Council
is considering an amendment to the Official Map within the
Transportation Plan portion of the Comprehensive Plan. He
noted that the City has no intention.of acquiring land for a
future road alignment until a road connection is needed, or
to restrict development potential in the area, but is simply
.
,
,
'l/~
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July 12, 1993 ,
Arden Hills Council
3
interested in delineating a road alignment to be on file to
indicate the City's interest and willingness to provide
appropriate right-of-way in the study area when the affected
properties are sold or subdivided in the future.
Bergly pointed out that the Planning Commission recommended
that the alignment of the Shoreline Lane connection be a
straight line between the existing dead ends. He noted
that doing so would allow a maximum of nine lots to be
created - three along Lexington Avenue and three on either
side of the proposed_ Shoreline Lane connection.
city Engineer Maurer further explained that existing
sanitary sewer lines arid easements in and aroundfhe study
area were researched, and assuming the straight line
Shoreline Lane connection alignment, sanitary sewer service
could be provided via Lexington Avenue for lots potentially
created along Lexington Avenue while sanitary sewer service
to the remainder of the study area would require easement
acquisition through the Andersen and Bachman properties.
Maurer stated that, assuming the straight through Shoreline
Lane concept plan, estimated costs to provide services to
the nine lots would be $22,630 for total sanitary sewer,
$15,760 for water, and $11,517 for overhead, for a total of
$49,907.
Following the order of signatures on the guest register,
comments from citizens were invited. Comments made by.
citizens are as follows (not verbatim).
DorothY Hartv. 3137 Shoreline Lane: I object to the concept
plan presented this evening, and question whether the six
lots created between Lexington Avenue and the proposed
Shoreline Lane connection would be standard size. I wonder
how this entire matter carne about since neither Andersen nor
Bachman are interested in subdividing.
Bergly noted that the six conceptual lots between Lexington
Avenue and the proposed Shoreline Lane connection would be
slightly under the minimum lot size for this zoning
district, but perhaps the potential lots could consider
shared driveways for maximum use of the property. He added
that this matter was prompted from a desire by the City to
plan ahead for sensible and logical future development.
Councilmember Malone clarified that the matter being
considered this evening is actually two fold in that there
is a concern to plan ahead for both a logical alignment of a
,
,
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Arden Hills Council
Jul Y 12, 1993
4
potential Shoreline Lane connection and a logical alignment
for future sewer and water connections, both of which are
likely to be needed sometime in the future. He clarified
that the outlining of lots in the study area is purely
conceptual in nature for the purpose of establishing a
"paper street", He added that the issue of future sewer
connections came to the forefront when the Warren Hanson
subdivision to the north of the study area was reviewed by
the city, and the City recognized the sanitary sewer system
in the area could become illogical and potentially
problematic if not well thought out.
Earl & Rosemary Morqan. 3130 Shoreline Lane: I have lived
in the neighborhood 30+ . years and Hkethefact that
Shoreline Lane is disconnected and has very little traffic.
I would like the situation to remain status quo.
Robert Harty. 3137 Shoreline Lane: I echo earlier citizen
comments. I object to opening up Shoreline Lane as it would
create more traffic in the area and we already have a
problem with the parking of boats on our street.
Gary & Laura Meyers. 1134 Edqewater Road: I object to the
road and sanitary sewer concept under consideration and am
concerned as to who would pay for potential improvements.
Frank Heiderscheild. 3197 Shoreline Lane: I concur with
previous citizens' objections.and question who would pay for
any improvements.
Liz LaNasa. 3153 Shoreline Lane: I have lived in this
neighborhood for 37 years and object to connecting the two
existing sections of Shoreline Lane. I am submitting to
Council letters from my neighbors, C.C. & Joyce Hsiao, 3131
Shoreline Lane and Donald Severson, 3146 Shoreline Lane, who
also object. (Letters were read aloud.) I question why I
did not receive notice of this meeting when my property is
only 42' from the study area,
Administrator Person and Planner Bergly explained that the
City sent individual letters to neighbors in the area simply
to ensure neighborhood notification, and published notice of
the meeting in the official City newspaper as required by
law,
Bill Costello. 3159 Shoreline Lane: I have lived in this
neighborhood for 18 years and strongly object to the concept
presented this evening as it would disturb the peaceful and
harmonious neighborhood we enjoy.
.
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c.t,
Arden Hills Council
.
5
July 12, 1993
A representative of David Rushenberq. 3168 Shoreline Lane:
I have a letter from the Rushenbergs to submit to Council.
(The letter was read aloud and posed the questions of who is
advocating this concept, what benefit it will provide to the
neighborhood, who will pay for improvements, and how it will
improve safety; and voiced concern as to potential for
increased traffic, increased exposure to vandalism, etc"
and disturbance of a peaceful country-like atmosphere.)
Torn LaNasa. 3153 Shoreline Lane: I echo the objections
already expressed this evening by affected citizens.
Bill Bachman. 3187 North Lexinqton: I have .lived,in this
area for 49 years actively serving the community and raising
a family. Our neighborhood is a well-protected environment.
Warren Hanson has submitted to the city a plan for sewer
extension that does not require what the City is proposing.
I question why the City would force taxpayers to spend money
needlessly. If the City pursues what is being proposed this ,
evening, I will attack it though all available legal
avenues, I have fine neighbors that have been a close and
harmonious neighborhood and we want to be left. alone.
Neither I nor Tony Andersen have any interest in developing
our property and if we did we might possibly have a
different arrangement in mind than what the City has
presented. I question whether the City is being honest with
us and I wonder who stands to benefit from this proposal.
Albert Hohmann. 3154 Shoreline Lane: I have lived in this
neighborhood for 33 years and support the comments of all
the previous speakers. One point that has not yet been made
is that opening up Shoreline Lane would create more through
traffic entering/exiting on either Edgewater Road or
Lexington Avenue via West County Road D. Those approaches
are already hazardous and steps should be taken to minimize
the use of those approaches rather than intensify their use,
Dennis Trooien. representinq the Bachman and Andersen
properties: Warren Hanson's June 7, 1993 petition is only
for sanitary sewer connection, not water connection, and he
has suggested connecting to existing manholes which would
not require the crossing of either the Bachman or Andersen
properties, It should be assumed that when the City
approved Warren Hanson's subdivision, attention was given to ,
the availability of services to the lots created. It should
be noted that the concept presented this evening by the City
Engineer and Planner showing a potential of nine lots in the
study area is apparently the City's preferred concept plan,
but is not a concept created or endorsed by Bachman,
~
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Arden Hills Council
6
July 12, 1993
Andersen or Hanson, I question whether extension of
Shoreline Lane as discussed this evening is in the best
interest of the City since the neighborhood objects to it.
The Council is mistaken if it expects affected neighbors 1;0
pay for any potential improvements such as those discussed
this evening because there is no benefit upon which to base
such assessment. My clients concur with citizen comments
heard this evening that the City should not amend the
Official Map of the City's Transportation Plan or extend
sewer as discussed, but rather should allow Warren Hanson to
connect to the existing sanitary sewer as he has proposed.
Charles Campbell. 3200 Lake Lane: I see no reason why the
city would consider this. concept when no one needs orw.arih
it. I wish Warren Hanson well, and believe he has a right
to develop his property as he desires, If the city is
interested in spending money, Lake Lane is in very poor
condition and could use some attention. 1 question whether
this matter is simply another example of an idea being
"railroaded" though despite citizen opposition.
Norma Bachman. 3187 North LexinQton: During earlier
discussions regarding this matter, there were a number of
alignment concept options considered for the study area,
many of which did not extend Shoreline Lane though in a
straight line. Several of those options (apparently no
longer being considered by the City) would be much preferred
over the concept presented this evening. My experience has
been that the City has done some good planning over the
years I have been a resident of Arden Hills, and I believe
we could all agree to some compromise involving a concept
plan which allowed Shoreline Lane to remain disconnected.
At Ms, Bachman's request, Bergly showed some of the options
for conceptual subdivision of the study area considered in
the past, but added that the Planning commission has
recommended the straight line connection of Shoreline Lane
over any other concept plans previously considered.
Gordon Dean. 3233 Shoreline Lane: Opening up Shoreline Lane
would worsen the already problematic accesses at both ends
of Shoreline Lane, therefore, I object to the proposal.
Several citizens questioned why the individual notices they
received indicated a potential assessment of $8,000.
Further citizen comments were invited; hearing no response,
the public hearing was closed at 8:39 p.m.
It
4t
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Arden Hills Council
July 12, 1993
,
7
In response to Councilmember Malone's inquiry, City Engineer
Maurer explained that Warren Hanson has proposed connection
to the existing sanitary sewer system to service the lots he
has created, which would not require disturbance of the
Andersen or Bachman properties. He added that water service
connections are available to the lots created by Hanson.
Councilmember Probst reiterated earlier Council comments
that Council is simply attempting to establish, on paper, an
amended Transportation plan which would not be applied until
the study area properties were sold. The Official Map would
simply indicate that the City is interested and willing to
obtain easements at the time the study area properties sell.
He assured that the City could acquire easements or proceed
with improvements only with the participation of the owners
of the properties within the study area.
Councilmember Malone stressed that the City takes seriously
its responsibility to plan logical street and utility ,
systems to assure systems can be maintained properly with a
reasonable degree of ease, and to protect the community from
potential hazards such as dangerous curves in streets or .
poorly designed and potentially problematic sewer systems.
\
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Arden Hills Council
8
July 12, 1993
councilmember Malone stated that there are obvious
differences of opinion with regard to the matter of opening
up Shoreline Lane versus allowing it to remain disconnected
with two dead ends, With regard to the matter of traffic
entering/exiting Shoreline Lane, Malone assured that the
council is aware of existing traffic access concerns.
council Aplikowski stated that to dispel insinuations heard
during this evening's public input, there is no monetary
gain or other benefit to anyone involved in considering an
amendment to the Official Map, and no one is trying to
"railroad" anything. She reported that the Council has
recently been.involved in reviewing and attempting to
correct problems created by illogical or indiscriminate
planning from the past, and it is very difficult and costly
to do so.
Mayor sather echoed earlier Council comments and asked the
publiC to try to understand the dilemma faced by the Council
in matters such as these. He commended the neighborhood
for maintaining a harmonious and united neighborhood and
their interest in preserving the atmostphere they now enjoy,
however, he cautioned that it is a reality of life that
things change and eventually the Bachman and Andersen
properties are very likely to be subdivided, and without a
logical plan, the City would leave a legacy of "hodge podge"
development that would likely create problems in the future.
He assured that no one on the council is interested in
taking anything from its citizens, but rather is looking
ahead to protect the future of this neighborhood.
MOTION:
probst moved, seconded by Hicks, to amend the Official
Map of the Transportation Plan of the City's
Comprehensive Plan indicating the connection of
Shoreline Lane with the straight through alignment
proposed. Motion carried unanimously (5-0),
Note was made that no action is required at this time with
regard to the matter of sanitary sewer extension since that
matter was simply a discussion item,
At 9:13 p.m, Council took a break as citizens departed from
the council chambers; the meeting reconvened at 9:.27 p.m.
MOTION:
Pro s
minutes of
prepared.
, seconded by Aplikowski, to approve the
e 28, 1993 Regular Council Meeting as
ed unanimously (5-0).
Mt()'G~vd C 'lfo
FABYANSKE, WESTRA & HART
A PROFESSIONAL AsSOCIATION
e B.C. HART
M.T. FABVANSKE
MARK W. WESTRA
JEREMIAH J. KEARNEY
DENNIS J. TROOIEN
SCOTT LLOYD ANDERSON
PAUL L. RAT1:LLE
GREGORY T. SPAW
DEAN B. THOMSON
GARY C. EIDSON
KYLE E. HART
JUDITH E. KROW
STEPHEN A. MELCHER
RICHARD G. JENSEN
THOMAS J. TUCCI
CHARLES G. CARPENTER, III
SUITE 11 00
920 SECOND AVENUE SOUTH
MINNEAPOLIS. MINNESOTA 55402
TELEPHONE 61 2~338.01 15
TELECOPIER 612.338.3857
PATRICK W. NOAKER
MICHAEL J. KINZER
JOCEL Y1II L. KNOLL
STEVEN C. COX
BRIAN L. WILLIAMS
JULIE A. DOHERTY
JAYNE E. GARDNER
AARON A. DCAN
JOHN T. TROUT
KEITH D. RINTA
CARA D. HelPER
liEN T. CAI
FREDERICK H. LADNER
March 24, 1999
RECEIVED
OF COUNSEL:
HOLLY A. R. HART
MAR 2 :> 1999
Honorable Mayor Dennis Probst
and Members of City Council
City of Arden Hills
4364 W. Roundlake Road
Arden Hills, MN 55112
CITY OF ARDEN HILLS
Re: Arden Hills Planning Case 98-33
Josephine East LLC (3183 and 3171 Lexington Avenue)
Concerns of Mr. William Bachman, 3187 North Lexington Avenne
Honorable Mayor and City Council Members:
e
Our firm represents William Bachman in connection with the Josephine East LLC planning
matter which we understand you will hear at your meeting scheduled for March 29,1999. As you
likely know, Mr. Bachman resides at 3187 Lexington Avenue N., which is the property immediately
north of the subj ect J osephineEast property.
We understand that you will be acting on Josephine East's proposed amendment to the City's
Official Map as it is described in Nancy Randall's March 3 memo to the Planning Commission.
That proposed amendment provides for a cul-de-sac roadway systern from County Road D north to
the Josephine East property and maintaining as a dead end the most southerly end of Shoreline Lane
as it travels south from Edgewater Road to the north boundary of the Bachman's property. We
further understand that the City Planning Department may be proposing various alternatives to the
plan proposed by Josephine East.
Mr. Bachman is extremely concerned about the effect the Josephine East development and
any reconfiguration of Shoreline Lane may have upon his property and the integrity of the
neighborhood in which he has resided for over 50 years. Mr. Bachman may be unable to attend
Monday's meeting, and so has asked that we present to you this letter to advise you of his position
in regard to the proposed amendment and the Josephine East development generally.
Mr. Bachman's position is basically three-fold:
1.
Mr. Bachman absolutely opposes any extension of Shoreline Lane onto or through
his property while he is living there. Mr. Bachman's preference is for no change to
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N :IPLICGC\53483491.wpd
,
Honorable Mayor Dennis Probst
and Members of City Council
City of Arden Hills
March 24, 1999
Page 2
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be made to the Official Map as it relates to his property. To the extent that an
Official Map amendment is unavoidable, the amendment should be made expressly
subject to the clear condition that no right of way will be located on any portion of
the Bachman's property without Mr. Bachman's consent. Please be advised that
Mr. Bachman is not willing to grant any such consent at this point.
2. Mr. Bachman opposes any action which might be taken in connection with an
Official Map amendment or the development plan of Josephine East which directly
or indirectly imposes additional obligations or burdens on the Baclunan's property.
For example, the City has discussed alternative configurations of Shoreline Lane.
Some involve locating a future cul-de-sac partly on Mr. Baclunan's property and
partly on adjacent property. Any such alternative effectively makes acquisition of
the adjacent property for the cul-de-sac a precondition to future subdivision of the
Baclunan property. While Mr. Bachman intends to continue residing on the property
and has no plan to subdivide, such an arrangement reduces the value of the Bachman
property and is therefore not acceptable. Similarly, any other arrangement which
restricts desirable development options for the Baclunan property is not acceptable.
3.
Lastly, Mr. Bachman expects the City to protect his property from any adverse effect
which may be caused by the development of the Josephine East property including,
without limitation, any loss or damage to trees along the common boundary, drainage
and/or erosion problems, and the impairment of Mr. Baclunan's driveway access
which currently crosses the Josephine East property. This is not intended to be a
complete list of potential problems, but is representative of the concerns
Mr. Bachman expects the City to address and resolve in its review of the Josephine
East development plans.
e
To the extent there are new alternatives presented at Monday's meeting which were not
discussed by the Planning Commission, we respectfully request that Mr. Bachman be notified of
such alternatives and that any action to approve any such alternative be continued until your next
meeting. This continuance will permit Mr. Bachman to be notified of the alternatives and to review
and comment on same.
Please contact me if you have any further questions in regard to the foregoing. Thank you.
Very truly yours,
C~~::JfA-
Charles G. Carpenter
CGC:smh
cc: William Bachman
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Nancy Randall
City of Arden Hills
4364 W. Round Lake Road
Arden Hills, MN 55112
Dear Ms. Randall,
We have lived at 3154 Shoreline Lane for 37 years, and are opposed to
having Shoreline Lane "opened up" and connected with the northern
extension, The preseht street arrangement has served our neighborhood
well and will do so accommodate those 5 new famililes moving in by
creating a turn around street extension only and at the same time preserve
the character of the neighborhood.
Sincerely,
(JL-4~.
AI~~ Helen Hohmann
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RE('~IVEO
JAN 2:5 1999
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RECEIVED
JAN 2 9 1999
ONUfAi\1lt.i4 riIU:
JANUARY 27, 1999
3153 SHORELINE LANE
ARDEN HILLS, MN 55112
PLANNING COMMISSION & CITY COUNCIL
CITY OF ARDEN HILLS
4364 W. ROUND LAKE ROAD
ARDEN HILLS, MN 55112
REFERENCE: AL lERNAlE PRELIMINARY PLAT OF JOSEPHINE EAST LLC
DEAR PLANNING COMMISSION AND CITY COUNCIL MEMBERS :
TIlE PURPOSE OF TIllS LETI'ER IS TO REGISlER OPPOSITION TO TIlE ALTERNATIVE
PRELIMINARY PLAT OF JOSEPHINE EAST LLC, WHEREIN TIlE NOR1H & SOU1H
SHORELINE LANE STREETS ARE JOINED
WE HAVE LNED AT OUR PRESENT ADDRESS FOR OVER 42 YEARS. IN JULY OF 1976,
THREE FIRE VEHICLES FOUGHT A FIRE AT OUR HOUSE WI1HOUT DIFFICULTY
EITIlER ARRNING OR LEAVING. THROUGH TIlE YEARS , EMERGENCY VEIDCLES
HAVE ALSO COME AND GONE WI1H NO DELAYS. SNOW HAS BEEN PLOWED TO TIlE
SA TISF ACTION OF ALL OF US.
MAKING SHORELINE LANE A THROUGH STREET WILL INCREASE TRAFFIC. TIlE STREET
WILL BECOME AN OVERFLOW PARKING LOT FOR CARS AND BOAT TRAILERS FROM
LAKE JOSEPHINE PARK.
THROUGH TRAFFIC WILL CREATE A HAZZARD FOR TIlE ELDERLY PEOPLE WHO LNE
ON SHORELINE LANE.
FOR TIlESE REASONS, WE REQUEST mAT THE STATUS QUO OF TIlE SHORELINE LANES
REMAIN UNCHANGED.
'I
VERY TRULY YOURS,
~LAi1: ~
ELIZABE1H D. LA NASA
lQ.~~.1J, ~N_
'fIG
~ Feb. 3, 1999
Dear Planning Commission,
We recently purchased this home with the understanding a cul de sac, not a
through street was planned. We prefer this for the following reasons:
1. We have a blind driveway that goes up a steep hill and the less traffic on
the street, the safer it would be for us to exit our driveway.
2. We feel the beach traffic would increase with a through street
3. A cul de sac would allow Emergency vehicles to turn around in a wider
area then our narrow street.
4. We have children and feel a dead end street would be safer for them, since
they have to walk quite a ways on the street to get home from the bus.
~
Thank you,
Jim & Pat Costello
3159 Shoreline Lane
Arden Hills, MN 55112
RECEIVED
FES 0 3 1999
awO; NiUb4 i'1fU:
Phone: 651 482-0515
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David and Dianne Rushenberg
3168 Shoreline Lane
Arden Hills, MN 55112
651-483-1261
RECEIVED
FEB 0 3 1999
OlYOf4R~ r:fU:'
Planning Commision Members
Arden Hills, MN
Dear Planning Commision Members:
I'm writing to voice my concerns with the various proposals concerning the property
adjoining the north side of our property at 3168 Shoreline Lane, Arden Hills. In the past,
the council has not listened closely to the neighborhood's concerns about the extension of
Shoreline Lane. Several years ago the village's planning committee took on the task of
plotting the extension ofSboreline Lane, and told us in the neighborhood, "No, we're not
planning on putting the road through, we just need to plat it on the map." Now, we have
the urgency on the village's part to extend the road for the well being of a developer, not
necessarily the neighborhood Are we listening and looking at all the various options
available?
Mr. Bill Bachman was assured this past fall by the city's mllnlle;er, that when Bill gave
approval for the fire hydrant to be installed at the northern boundary ofhis property that
Shoreline was not going to be extended. Where is that assurance tonight?
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This is a muhi-level problem; trust in our government has to start somewhere. Let's start
here with listening to our concerns and seeking a fuir solution. Not "police powers" as
stated in the letter dated 01108/99 to Mr. Frank Reskuski. Except for one casual
conversation with Mr. Reskuski last full that I initiated, we have not heard from these
developers. Mr. Don Evertz had said in a conversation last fall that when they had
something on paper they would be sharing it with us. We have not heard from either Mr,
Reskuski or Mr. Evertz on current plans, we haven't heard from either of them at all. I
would be interested to hear what information they have pertaining to their effurts in
obtllining access from the neighbors to the South. Since we've not been contacted, what
efforts have they made? Are they planning to seek our input, doesn't appear to be
important to them.
Because ofa family emergency, we may be unable to attend the Planning Commissions
meeting, but please be advised, we are VERY interested in having our input registered
and we feel that the developers have not been open and above board with sharing
information with us regarding the property.
;([:~
David and Dianne Rushenberg
e CC: Arden Hills Village Council
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March 1, 1999
RECEIVED
MAR - 2 1999
(1lY OF ARDEN "IUS
3167 Shorline Lane
Arden Hills, MN 55112
Reference: Preliminary Plat of Josephine East LLC
Dear Planning Commission and City Council Members:
This letter is to register opposition to the plan to have Shoreline Lane North and
South to be joined and to register concern relative to the ponding area to the north
of my property.
We have lived at our present address for over 35 years. The South Shoreline lane
has not been a problem with emergency vehicles. We have had need of emergency
vehicles on two occations and both times no problem was encountered with delays
or ability to get equipment to our house.
The cul-de-sac proposal seems to be a solution to have access to the proposed
development property without greatly increasing the traffic. Also a satisfactory
solution must be made for access to Mr. Bachman's and others .
The ponding area north of my property is used to hold the run-off from the porperty
that is being developed. A one-inch rain has a one or two foot depth in the ponding
area and the 7-10 inch record a few years back over flowed the pond and a river
was flowing over my property, the Costello property to my south, and finally over
the Lanassa property before going into the lake.
Consideration should be given to what the development will do to modify the flow
of run-off water. A solution to this problem should be part of the "Plan for
developing the property".
v
Yours Truly,
Rt4vl.l;:;#~
~.?)>ert E. Wessl~d I ~
'7f{ W 11!l f/)~
Mary'i1:. Wesslund
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To:
Nal)ey RandalllArden BiIl5
Fle:379510052001
From:
Greg BroWD
March 25. Ill!l9
Date:
Subject:. ShoreUne Lane Subdivision
I have reviewed the two options for the extension of Shoreline Lane and recommend that the offICial map
should not be changed to incorpotate the two cul-de..sacs in lieu of the continuous 'through' street
c011JleCtion from Edgewater Road to County Road D for the following reasons:
. The Cul-de-SaC Option requires approximately 60% more right of way and pavement area
which leaves less land an the tax rolls and will require additional maintenance costs over the
years.
.
The Cul.de-Sac Optian reduces the effectiveness of City maintenance access and plowing in
the neighborhood and is less desirable for emergency vehicle respouses to the neighborhood.
. The southern cul-cle-sac may increase the amount of wetland and tree impaCltIl from the
proposed development. .
. Visually. the two Cul.de-Sac: Option will appear to drivers and IeSidents nearly the &ame as a
throuah street. In order to prevent cars from jumping the curb for short cuts (or by accident).
heavy plantings and/or guardrai1lbollards may be nceded to separate the two cu1-c1e-sll.l:S
which would hamper the City's ability to remove snow from the cul.de-sacs in the winter.
. Cars turning around in the cul-cle-sacs will create heacllight glare for several homlls which
otherwise would not experience it.
. The likelyhood of non-neighborhood traffic utilizing the 'through' street option shou1c1 be
virtually nil since the overaIl1ength of Shoreline Lane is relatively short and both ends arc
within the lrnmecIiate neighborhood.
. There: aTe approximately 20 hOll$eholds located north of the subdivision which may find it
convenient to use the 'through' street option to access Lexington Avenue at the County Road
D signal. The number of vehicle 1rips generated from these households is expected to be 80
trips or less per day which should not create a negative impact to the m:lghbors to the south.
By providing the residents to the DOrth with access to the signal at County Road D. the City
would ])co enhancing the safety of lhosc drivers entering Lexington Avenue ovr:r the non-
signalized interselllion at Edgewater Avenue.
If YOll have any further questions please give me a call.
U:\wrI.'lOQ\WtDJlNHJ~HO~
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MAR-24-99 WED 04:22 PM
1'.02
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Arden Hills Public Works Facility - Financing OptionsiDcvclopment Concepts
Fundamental issues:
Who exercises control over the building and operation of the facility and to what degree.
What construction Ifmancial scenarios are feasible.
What are the costs of the various options.
Timing iSSlles and opportunities.
Control issues:
Range of alternatives for design, constrUction, spacc and operations listed from leJ.st control to most controL
Lease relationship in joint facility where the City does not have an equity interest.
Lease relationship in a joint facility where the City has an equity stake lhat is do~t
Contracted faciHty shared with commercial entity (or other) and prepared for Arden Hills as a lessee.
Arden Hills only facility on leased land.
Arden HiI16 owned facility in another City.
Arden Hills owned facility in Arden Hills.
Ex. 1- County built site on leased National guard land with All as a lea~
Ex. 2- Ardcn HiUs built site on leased National Guard land with Ramsey County or other as leas~
Ex. 3. Shared facility with National guard or Army Reserve on land not owned by lB.
Ex. 4- AH facility on leased commercial land in Red Fox - C:aey Fox district.
Ex. 5- All facility on leased/owned commercial land in a neighbor city.
Ex. 6- Arden Hills owned facility in Arden Hills.
Construction/fmance alternatives:
Lease - Purchase option
Features: Geneflll obligation and not considered statutoI)' debt.
Maturities 3 to 12 years.
Real property secures the transaction
Available from commercial bank as package with costs rolled in. Terms renegotiable,.
Funds placed with select group of private investors.
Advantages: Custom simplified borrowing, Fast turnaround, One - stop shoping. No referendums, ownership at
end of amortization.
Disadvantages: Higher net costs than Revenue backed GO (probable), limited maturities, Real property must
secure the deht.
General Obligation Bonds-Double BarreU(~
Features: GO bonds secured with revenues from Enterprise funds ( Sewer & Water).
Advantages: No referendums, maturities lITe adjustable to cash flow. Low cost
Disadvantages: Takes longer to execute and requires more staff work. Not renegotiille.
True lease options:
Advantages: Rapid closing timc:s, low clusing C<.Jsu;. :Rates may be more favorable compared to ncw construction.
City eontribu.tes to tax base.
Disadvantages: Usually short term or limited term agreements which makes long tern cost control difficult. City
contributes to tax base.
Cost { finance consider1llions:
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Several scenarios have been discussed. Below a range from most likely to Jeast Iik,~\y using the criteria of what
would be quickest/most economical and financially possible using one of the above finmcial scenarios;
AH own public works facility financed by GO bonds and sale of existing City Hall I PW property.
AH leased facility funded by Entprise funds/General fund revenues.
AH partial ownership and funding of Arsenal base fUnded by lease purchase or GO :3onds
AR as leasor in Arsenal Maint base funded by general fund or other fund.
AR builds maintenace base and acts as leasor to other entities such as Ramsey coun.y and the National Gaurd,
funded by? (Amount of money required would likely exceed statutory debt limit remaining or require other
measures leading to substantial increases in costs to City residents.)
Opportunity cost recovery and timing issues:
Opportunity costs are those recovered under various options by taking advantage of special situations. e.g (
moving sooner rather than later may avoid additonal costs in bonding, construction, repairs to the existing facility.
The current favorable business cycle may make the sale of existing property more l>meficial to the City. Low
interest rates make this a good time to finance.
Assesment of Need
The space and facility feature requirments may vary widely depending on any of the above scenarios.
The costs of anyone option need to be analy'l:ed relative to the square footage required under any particular ..
control option and the resultant cost per squarc fool. ,.
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CITY OF ARDEN mLLS
MEMORANDUM
DATE:
March 23, 1999
TO:
Mayor and City Council
Brian Fritsinger, City Administrato~
FROM:
SUBJECT:
Repeal of Sales Tax
Backln-ound
The League of Minnesota Cities has been working for the past three (3) years to build legislative
support for the repeal of the sales tax on local government purchases. This year, a record number
of bills have been introduced to repeal the tax, and committees in both the House and Senate
have held hearings on the topic.
While there is support for the repeal of this tax, the repeal would reduce annual state sales tax
revenues by an estimated $80 million. Given the recent budget forecast that includes an
additional $730 million in surplus state revenue, the timing may be appropriate to convince
legislators to eliminate the sales tax.
The City has been delaying purchases on a number of items until the 1999 Legislative Session is
concluded, in hopes that the sales tax is repealed and the City can save some taxpayers dollars.
Should the Council adopt the attached resolution, staffwill forward it to Senator Runbeck and
Representative Krinkie.
Recommendation
Staff recommends adoption of Resolution #99-12, "Supporting Repeal of the State Sales Tax for
Local Government Purchases."
BF/sls
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
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RESOLUTION NO. 99-12
A RESOLUTION SUPPORTING REPEAL OF THE STATE SALES TAX
FOR LOCAL GOVERNMENT PURCHASES
WHEREAS, the Legislature imposed the sales tax on local governments in 1992 when facing a
significant state budget deficit; and
WHEREAS, the state government has collected hundreds of millions of dollars in sales tax since
1992 on local government purchases of items such as road maintenance equipment. wastewater
treatment facilities, and building materials; and
WHEREAS, the sales tax on local government purchases is passed on to residents in the form of
higher property taxes and fees; and
WHEREAS, the state's financial picture has improved dramatically and the need for the sales
tax no longer exists; and
WHEREAS, Minnesota is one of only seven (7) states which impose sales tax on local
government purchases; and
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WHEREAS, imposing the sales tax on local government purchases is an inefficient way to raise
state revenues, especially where sales tax is paid for bonding projects with accompanying interest
costs;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills,
Minnesota that it encourages its state legislators to support the repeal of the sales tax on local
governments.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN mLLS
TmS 29th DAY OF MARCH, 1999,
ATTEST:
DENNIS PROBST, MAYOR
BRIAN FRITSINGER, CITY ADMINISTRATOR
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CITY OF ARDEN HILLS
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MEMORANDUM
DATE:
March 29, 1999
TO: Mayor and City Council .
FROM: Keyin Ringwald, Assistant to the City Administrator Y
SUBJECT: Community Development Department Activities March of 1999
The following summarizes the activities of the Community Development Department for March
of 1999.
Plannin!! Commission - April of 1999
Case #99-02 Ralph Hines, 1700 V alentine Avenue, Minor Subdivision. The applicant
wishes to subdivide the property into two lots. The northerly lot will contain
the existing home and the southerly lot will be sold to allow for the
, construction of a new single family home. The minor subdivision appears to
meet all the lot dimension requirements set forth in the subdivision ordinance.
Case #99-04
City of Arden Hills, Creation of a Neighborhood Business zoning district,
Discussion Only. The Planning Commission will commence discussions on
the creation of a neighborhood business district. The district will take several
meetings to frame out before formal consideration is undertaken (ie., June or
. July of 1999). Any particular thoughts about the types of uses, examples of
good neighborhood centers, or other thoughts would be appreciated.
Case #99-05
. Bethel College, 3900 Bethel Drive, Site Plan (parking lot - dormitory),
The applicant wishes to construct an approximately 50-car parking lot in the
vicinity of the dormitories. The area under consideration is currently paved
and utilized for recreational activities.
Case #99-06
CSM (DynaMark), 4295 Lexington Avenue, Preliminary Plat &
Variances. The applicant wishes to further subdivide the property so as to
facilitate the permanent financing of the new building that is being constructed
directly adjacent to the original DynaMark building. The variance would
allow the new building and the old building to be "zero lot lined".
Protective Inspections
1. Building Permits (March of 1999), The City issued one commercial/industrial permit in
March. Permit (#6370) was for an interior office remodel ($827,713) at 4260 North
Lexington Avenue.
In March, the City issued eleven residential remodeling permits, which ranged in value
from $3,500.00 to $25,000.00, had a total value of $80,860.00 and had an average value
of$7,350.91.
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Sign Permits (March of 1999), In January the City issued one sign permit, 99-03
(ground sign) to Tycom at 3796 Dunlap Street.
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Economic DeveloDment
1. Gateway Business District. The Staff closed on the Indykiewicz (Brighton Excavating)
property on March 10, 1999. The Staff is working with the auctioneer who performs the
MnDOT surplus auction to sell the equipment on the site. The Staffwill also be working
with the Indykiewicz's attempting to finalize the quantity and unit costs for the dirt on the
site before mandatory arbitration starts (30 days after closing).
2, F0X29. The Staff has not officially heard from the representatives ofFox29 television
for over a month. The Staff has talked to the property owner (Dan Vaughan) and he is
not aware of why there is a delay in Fox29's application to construct a tower. The Staff
has informally talked to representatives ofFox29 and was given the indication that the
Vaughan site is now a distant third, in the site selection process. The Telefann site in
Shoreview and TCAAP are running neck and neck for first and second.
3.
North Metro I35W Corridor Coalition. As was previously mentioned to the City
Council the Coalition has receivl)d a sizable grant for GIS software and data (to the tune
of approximately $125,000). The Coalition (GIS Task Force) continues to move fOlWard
on GIS mapping and applications. The Coalition is moving towards a Phase II analysis
of Transportation in the Corridor that will hopefully bring some clarity to the issues so
that discussions with the counties and the state can be more effective.
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4. WisParklTCAAP, As previously mentioned MnDOT is effectively slapping a two-year
development moratorium on the Coalition. The City's have yet to regroup after the first
round of discussions with representatives with MnDOT. Staffhas yet to hear anything
from MnDOT on this subject.
5. LexingtonlFox Study. The BDC has requested feed back on their vision for the
LexingtonFox area before they proceed with the study any further (Exhibit A).
Code Enforcement
1. 4365 Lexington Avenue, The Staff will be revoking the temporary Certificate of
Occupancy for this structure (single family). The Staffhas been working with the
homeowner and the contractor to rectifY serious life safety deficiencies (ie., a portion of
the living space is cantilevered beyond what code allows without appropriate supports
below) in !he structure for approximately one year with very little progress. Given, that
the homeowner has occupied the structure the revocation of the temporary Certificate of
Occupancy will cause a major disruption to that citizen. However, if some of the life
safety issues are not addressed, this could cause a permanent disruption to this citizen.
2.
Lake Johanna Boulevard (Spring Clean Up). The property at 3431 Lake Johanna
Boulevard (vacant lot) has historically been a code enforcement issue due to people
continually dumping on it. The Staff is again pursuing the clean up of this property that
is highly visible in the community.
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3,
Illegal Parking of Vehicles. The StafTis following up on approximately 10 - 15
complaints related to vehicles parking illegally. Staffhas sent out letters to these
property owners giving them generally, one to two weeks to correct the violations, if any
violations exist.
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Illustrative Plan
Fox Business Park
Arden Hills, Minnesota
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CITY OF ARDEN IllLLS
MEMORANDUM
DATE:
March 24, 1999
TO:
Brian Fritsinger, City Administrator
Terrance Post, City Accountant @,)
Finance Department, March, 1999 Activity Report
FROM:
SUBJECT:
Staff Training
. Sandy Berres and Celine Syfko will both be attending Excel software training classes this
quarter sponsored by I.S.D. No. 621 Community Education.
. Terry Post will be attending the National GFOA Conference in Nashville, 1N May 22
through May 26,1999. Terry is also serving as the Program Chairman of the MGFOA
this year.
Current Monthly Activities
. Staffhas been working with the City Attorney and the Homeowners Association for
assistance in gaining access to a property at 1176 Benton Way. Staff suspects a failed
water meter/reader at the property with the occupants being uncooperative.
. Staff is writing narrative for the 1999 Budget document. Distribution goal is April 30,
1999.
. Staff is providing assistance to Mr. Ringwald and Mr. Stafford as the City attempts to
maximize its return on the sale of assets acquired in the Indykiewicz closing.
Longer Ran~e Activities
. Staff has identified several ordinance revisions in the utilities chapters that will be
presented to Council in second quarter.
. Without a "1999 assessment season," staffwill be focusing on evaluating what portion of
a residential water meter replacement program to recommend proceeding with.
. Staff will be assisting the Finance Committee as they analyze maintenance garage
financing options and evaluate sanitary sewer residential flat rates and senior/disabled
rate discounts.
. The City's external auditors, Abdo, Abdo, Eick & Meyers, will begin the fieldwork
portion of their year end examination in early April. The final audit report will be issued
in May.
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CITY OF ARDEN mLLS
MEMORANDUM
DATE:
March 23, 1999
TO:
Brian Fritsinger, City Administrator
Dwayne Stafford, Public Works Director 'Vs
Monthly Department Head Report
FROM:
SUBJECT:
Public Safetr Commission
The Public Safety Commission did not meet in March, as there were no issues for their agenda.
West Round Lake Road. Phase I
Staffhas been meeting with equipment buyers and an auctioneer in an effort to dispose of the
Indykiewicz equipment.
A preconstruction meeting for the project will be held Wednesday, March 24"', with work
expected to start by April 15"'.
Lift Station No, 3
Lift Station No.3 is in full operation and working well. Clean up around the structure will be
done as soon as the soils dry out. Public Works staffhas gutted the original structure, saving
some equipment which may be used in other stations if needed.
Public Works Deoartment
The City received approximately 16 inches of snow on March 81h and 91h. The main streets in the
City were kept open during working hours on the 8"', but plows were pulled off at 3 :30 in the
City, as were the County and State plows. I thought, under the conditions, it made sense for the
crew to get some rest and start at 2:00 a.m. on the 9"', hoping to have most roads cleared by the
rush hours. Some weren't, however, and we received a half dozen complaints; but we did get
about four compliments too. The streets were cleared by 9:30 a.m.
Other department activities this month included:
. Erecting new parking ordinance signs
. Flushing several low flow sewer lines and dead end manholes
. Starting street sweeping
. Posting road restrictions
. Repairing watermain break on Glenview Court
. Repairing hydrant broken offby Big Ten Supper Club
. Pothole repair
. Replacing approximately one dozen street signs
. Tree trimming on sewer easements
Memorandum, Monthly Department Report
Page Two
March 23, 1999
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Parks Department
The Parks Department crew has been busy converting equipment for sununer activities.
Other projects this month included:
. Starting sweeping of walks and trails
. Cleaning and painting on warming houses
. Equipment modifications
. Plumbing repairs at Perry Park
Vandalism
Residents reported a vehicle driving around the ballfield at Floral Park and the Sheriff found a
vehicle matching the description. The owner admitted he was the culprit Charges are pending,
as damage is being assessed. The driver is an Arden Hills resident.
Public Works Director Activities
The Public Works Director enjoyed a nine-day trip to Florida this month, spending a week at
Sanibel Island and visiting relatives. Other work-related activities included:
. Indykiewicz equipment disposal
. Round Lake Road issues
. Drainage issues e
. Equipment specifications for sewer vactor and easement machines
. Residential water meter replacement
. Media One restoration issues in Arden Hills.
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CITY OF ARDEN HILLS
4364 WEST ROUND LAKE ROAD
ARDEN HILLS, MN 55112-5794
AGENDA
SPECIAL
CITY COUNCIL WORKSESSION
CITY HALL
MONDAY, MARCH 29, 1999, 9:30 P,M, (APPROXIMATE)**
** ALL TIMES ARE APPROXIMA TE**
THE SPECIAL COUNCIL
WORKSESSION WILL BE
CONVENED IMMEDIATELY
FOLLOWING THE REGULAR
COUNCIL MEETING.
.
9:30 P.M.
1.
CaD to Order
9:30 P.M.
2.
Discussion Items
a. 1999 Committee/Commission Discussion
10:30 P.M. 3.
MisceDaneous Items
10:45 P.M. 4.
Adjourn
The above times may vary depending upon length of issue discussion.
.
PHONE: (612) 633-5676 · FAX (612) 633-7839
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
March 26, 1999
TO:
Mayor and City Council
FROM:
Brian Fritsinger, City Administrator
SUBJECT:
Administrator Comments for the March 29, 1999 Special Council
Worksession
** ALL TIMES ARE APPROXIMATE**
THE SPECIAL COUNCIL WORKSESSION
WILL BE CONVENED IMMEDIATELY
FOLLOWING THE REGULAR COUNCIL
MEETING.
1. 1999 Committee/Commission Discussion
The City Council is asked to take action on the committee structure for 1999. This
discussion is a follow up to the discussion held by the City Council at its 1999 Retreat.
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CITY OF ARDEN IDLLS
MEMORANDUM
DATE:
March 24,1999
TO:
Mayor and City Council
Brian Fritsinger, City Administrat~
FROM:
SUBJECT:
1999 Committee Structure
Back2round
The City Council, at its 1999 Retreat, began a discussion that tried to provide direction on the
purpose of committees and how these groups may be used effectively by the City of Arden Hills.
While no decisions were made at this meeting, the Council had indicated a need to bring closure
to this issue.
The City Council has discussed the purpose and structure of the committees for the last three (3)
years. While the rationale behind some of these discussions has changed from time to time, it
was clear at the Retreat that there were a couple of objectives in mind.
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How to use Commissions/Committees to more effectively communicate with
residents.
How to use Commissions/Committees as a resource to provide additional
expertise and assistance on various City activities.
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I have enclosed a copy of the notes from the Retreat for City Council review. I realize that each
of us is interested in resolving the number of committees, and what tasks they will be charged
with. However, the City Council fIrst needs to defIne the basic structure of the committee
process which will then assist in determining the type and number of committees to create.
Resolving this question is key to being able to address the two objectives identifIed above. I'd
like the Council to consider some of the following points before we meet to bring closure to this
topic.
Citizen Involvement
As alluded to in the background comments, many of the conversations with residents and
Council have focused on two key points; "Why didn't the City inform me earlier?" and, "How
can we use local expertise to supplement staff in order to accomplish the many 'projects' that
have not been completed?"
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Memorandum, 1999 Committee Structure
Page Two
March 24, 1999
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The Council has recognized that the size of the existing staffis not at a level which can
accommodate a large number of immediate projects. The Council has also recognized that a
well-organized committee can assist the City Council and staff in accomplishing many of the
long-term and/or immediate projects.
It has been commented on by some that the committee restructuring is an exercise of reducing
staff's time commitment to working with committees. lbis is not, nor should it be, the goal of
this process. The goal should be to create a structure which keeps in mind the philosophy of the
city, while at the same time works to accomplish the annual goals established by the City
Council.
As it establishes the new committee structure, the Council does need to take into consideration
how to use staffs time effectively so that it can accomplish its day-to-day tasks as well as
participating with committees on projects. It is finding the correct balance on the number of
committees that can help the Council complete its goals for 1999 without overwhelming City
resources.
Council/Staff Involvement
At the Retreat, the discussion focused on a commitment to have each Councilmember and e
Department Head have one affiliated committee. While on paper this looks good, in practice it is
unrealistic with the goals the Council has identified. Either the goals need to change to
accommodate this single committee approach, or the approach needs to broaden.
In addition, I do not believe that the Mayor or Administrator should necessarily be assigned to
ongoing committees, at least in the sense of our current committee structure. The value of these
two positions is a commitment to attending and participating on all of the committees at various
times as appropriate. lbis helps garner support and reaffirmation of the philosophy statement
and the basic goals and values being established by the City Council.
The exception to this would be involvement by the Mayor or City Administrator for special types
of committees that may be set up to address a specific community issue or an
"Oversight! AdvisorylManagement...." type of committee.
Existing Advisory CommitteeslMissions
Before proceeding with discussion on new committees, the Council may wish to briefly review
the existing committees and their mission statements. These committees include:
. Business Development Committee
To assist with the review of business needs, target marketing, and
commercial/residential redevelopment efforts of the community. lbis Committee
meets regularly once each month, currently at 8:00 A.M. on the third Wednesday ..
of each month. ...
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Memorandum, 1999 Committee Structure
Page Thee
March 24,1999
. Business Relations Committee
The purpose of this Committee is to advise the Council on matters concerning the
preparation and development of marketing plans and programs, plans for business
retention, and coordinating activities with the Chamber of Commerce and other
groups active in the City. This Committee meets on an as-needed basis.
. Finance Committee
This Committee is dedicated to providing citizen input on issues have a financial
impact on the City of Arden Hills. Meetings are held at 7 :30 P.M. on the third
Thursday of each month.
. Newsletter Committee
The purpose of this Committee is to report, write and edit the monthly newsletter
publication. The Committee meets regularly on the last Wednesday of each
month at 6:00 P.M.
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Parks and Recreation Commission
Dedicated to serving the people of Arden Hills by providing a comprehensive,
well-maintained system of parks, trails, facilities and open spaces, and a balanced,
well-organized program of affordable recreational activities. The Commission
meets on the fourth Tuesday or Wednesday of each month at 7:00 P.M.
. Planning Commission
The purpose of this Commission is to advise the Council on all City land use
planning matters. Duties include the development and maintenance of the Arden
Hills Comprehensive Plan, carrying out procedures dictated by Minnesota
Statutes, Section 462351 - 462365 and City Code, review and investigation of
various planning matters as directed by the City Council, and making
recommendations to the City Council. The Planning Commission meets at 7:30
P.M. the first Wednesday of each month.
. Public Safety Commission
The purpose of this Commission is to advise the Council on matters that relate to
the goals, policies and operations on public safety functions. Duties shall include
assisting the Police and Fire Departments in such activities as assessing
community concerns relating to public safety issues, developing long range
strategic plans, developing and monitoring achievement of performance measures.
The Committee meets bi-monthly on the third Thursday of the month at 7:30 P.M.
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Memorandum, 1999 Committee Structure
Page Four
March 24, 1999
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. Human Ril!:hts Committee
lbis committee has been disbanded. However, one individual continues to serve
the role as liaison to the MN Department of Human Rights for the purposes of
communicating human service needs back to the City Council. (1bis function
was not identified as part of the 1999 Retreat).
In looking at this group of committees, the Council may first want to consider the following
questions; "What are the accomplishments of these individual committees over the past five
years?"; and, "As a community have we been satisfied with those accomplishments and how
might these committees relate to our future needs?". Based on the objectives identified on page
I, accomplishments should be considered both in the area of community communication or
involvement, and providing expertise to complete projects as a supplement to city staff.
In addition, this is where it is important to consider the relationship between the staff liaison,
City Council liaison. and the committee. How do each of these parties work together and
complement each other in trying to accomplish the tasks at hand.
One SUl!:l!:ested Approach
The real difficulty in setting up a new structure is determining how the City Council would like e
to address future projects. These can accomplished through on-going committees or short-term
task forces. I would recommend the use of task forces. One option that is similar to that
discussed at the Retreat is as follows:
Community Partnership Committee (Citizen Advisorv Board)
lbis committee would serve as the general oversight committee for projects or issues
which have city wide impact or for broader based initiatives. The Committee would hold
open discussions with neighborhoods or schools on policies & programs ranging from
roads to recycling to public safety. It could hold neighborhood meetings to informally
meet with the Mayor, Councilor Committee to discuss community issues.
This committee could also be the key committee in responding to City Council's request
for any required task force. It could seek out participation from the community for
membership on the various task forces. lbis could be from the existing committees or
from other sources in the community.
The committee could be made up of individuals from the committees identified below or
it could consist of individuals from the broader community. One advantage of a makeup
of existing members is that it allows for enhanced communication back to the other
committees. By utilizing other community members on this committee, it would also
broaden the communication network in the community and not place additional time ..
constraints on members of the other committees. ...
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Memorandum, 1999 Committee Structure
Page Five
March 24, 1999
Communications Committee
This committee would be responsible for reviewing and recommending action on the
various areas of city communications. This could be done primarily through the use of
the city newsletter but also through the assistance of task forces.
Parks and Recreation Committee
This committee would investigate, study and recommend improvements to the recreation
programs and parks development needs of the city.
Citizen Long Range Imnrovement Committee
The purpose of this committee would be to study all improvements concerning the
present and future needs and requirements of the city where public funds are collected or
fees are involved. Examples may include: major equipment purchases, City Hall,
maintenance facility, review of annual budget/CIP, ditch cleaning plans, sanitary sewer
plans, street/assessment program (PMP), police protection, fIre protection and global
transportation needs.
There are two other more formal groups which would work outside of this process. However, it
could be expected that any major projects or issues in which they are involved would also be
included in the Community Partnership Committee. These include;
Planning Commission
This commission would continue to serve the role of carrying out all procedures and
requirements of Minnesota State Statute.
Economic Development Authority
The EDA would continue to focus on economic development activities in the community
including, GBD, TCAAP, grant opportunities and revolving loan fund, and TIF
management. The City Council could consider amendments to the by-laws of this group
to allow for greater participation by appointing at-large one, two, or three members of the
community. This group is currently limited to the City Council.
Task Force Pro;ects
There are a number of task force projects that have been identifIed by the city over the past
several months. This list is not in any specifIc order of priority, nor is it intended to be a
complete list of potential projects. Under the concept described above the City Council should
identify those key priorities for 1999 and initiate several of these as soon as possible. The key is
that the task force would complete the task identifIed and then cease to exist. Potential task
forces include:
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Memorandum, 1999 Committee Structure
Page Six
March 24, 1999
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Water auality Task Force - This task force has been identified both in the
Comprehensive Plan and in other conversations by the City Council. The task
force would address the long term improvements necessary to improve water
quality within the city of Arden Hills and potentially within neighboring
communities.
Trails and Waterwavs Ta'lk Force - TIris task force could be used to assist the
Parks Committee in determining the long term needs of the city trail program.
Environmental auality Task Force - TIris task force could be used to analyze
existing city ordinances to determine whether or not any additional changes would
be appropriate for strengthening our approach to the environment within the
community.
Business Relations Task Force - Develop, investigate and recommend an
approach for business relations, Chamber involvement, neighborhood business
decisions.
Human Rights Task Force - Discuss and recommend long range programs to
ensure that human service needs are met This could also be done cooperatively
with neighboring communities or other agencies.
Cable TV TAsk Force - This task force could study the existing communication
efforts of the city through the use of cable tv and make recommendations for other
approaches.
Web Site Task Force - This task force could work with the city on developing our
city web page and discuss what type of information would be appropriate for the
web and how it would be managed long term.
Logo Task Force - TIris task force would begin the process of reviewing the
current city logo and make a recommendation as to whether or not a change is
appropriate.
Resident Guide/Welcome Packet Review - The city provides new residents with
information about the community. TIris task force could review this packet and
make recommendations for changes or other types of information most useful to
new residents.
50 Year anniversaJ:Y proliram - The City will celebrate its 50th anniversary in
2001. TIris task force could begin looking at the various ways the city might want
to celebrate its anniversary.
Town Hall Meeting -In an effort to broaden the purpose of this event the City
may want to create a task force to analyze the town hall meeting and make
recommendations each year as to the type of event to hold.
Day in the Park - TIris parks event has been becoming larger and larger each year.
The City may want to broaden the purpose of the event and how it might
eventually grow into an Arden Hills Festival, similar to a Slice of Shore view.
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Memorandum, 1999 Committee Structure
Page Seven
March 24, 1999
Onl:oing Feedback
The City Council should also discuss methods of improving the ongoing feedback to committees
and information sharing with the City Council and residents. The City Council may wish to
consider taking time at each Council meeting for the Council liaison to share the activities of the
committee's they are working with. The Council may also consider the requirement that
Committee Chairperson's attend the Council Worksession meeting each month to provide an
update.
Requested Action
The City Council is asked to discuss and provide direction for the 1999 Committee Structure and
further direct staff and committee liaisons to inform the existing committee's of any proposed
changes.
82/24/1999 18:~a
.....,u,IYlw.l IKI'lo.~ 11.....11 II........~
I;l>I 'Lq'('"'} J ,~.~
City of Arden Hills
1999 COUDcillStatTRetreat
Committee Structures
'-JolI~r:: .L'::I
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e
The p1l.IpOse of Committee Structures is, in part, to provide a means by which citizens can connect w.ith,
and provide value to, the City.
A RaDl!:e of Structures
~
. FAn2e
Committees - Aligned
More
Morc
Morc
Committees - Random
Task Forces
Projects
Citizen Advisory B()II1"ds
Public Forums
Less
Less
Less
Formal
Time
StaffRequi.reJnentlJ
Formal
Time
Staff Requirements
The key is to articulate the scope, role, fit and goals of organ;7'ltional components of structure.
ToamWod<s IntomatIonallllc. 1999
02/24/1999 lb:~d
b.!~U..;""4~ IH-"
.......I'I'1l.\1lll"irl'l..:-.11...11 II....
r""'..U::Ir"" ""-1
.
City of Arden Bills
1999 CouncillStaffRetreat
Concept of CommittK..]J:ansitiml
Oorlan ^
"
\ Communication I
.1 Planning I
'"
Public Works
and Finances
Parks and
Recreation
Community
Development
Ontion B
i~
,
1 Planmn8 \
Public War
and Safety
Capital
Planning and
Finance
Parks and
Recreation
~ - Brian - Kevin -Kevin - Dwayne - Terry -TBD
Council - Denny -Paul -Paul -Bev -Gtegg - Lois
i i i i i i
ExiMina: I- Newsletter I I-BRC I. Planning I . Public I - Finance I I- PlI1"k and I
Committee Works and Rp.c1"P..Ation
- Business SafetY.
Pevelo ent
Q!bg: - Fire Board - Gregg . AMM Agencies - Paul
Connections - TAB-PauIM . NYFS - Lois
- DSW Coalition- . RAB - Brian, Lois
Denny, Brian. Kevin . RCLLG - Bev
- Pension B081d - Paul
- Cable TV - Brian
Contracted - City Attorney - Brian - Electrical Jnspector -Kevin
SeIYices _ Police - Ramsey 6 - Brian . City Engineer - Dwayne,
- Fire - LJVFO - Brian all department heads .
TearoWorks lntcmatlonollnc. 1m
82/24/1999 15:~a
b.1~q~';I (ttJ.~
....""""111.I11""....:""1 II"IIL .1.1........
City of Arden Hills
1999 CouDcillStaffRetreat
Committee Structgres
Kev DecisioDl
. Reorganize existing committee structures
. Adopt an aligned to city organization structure
Le8dershi~
Scope:
Knowledge, vision,
strategy, policy,
services, goveuumce
o"ersi.,..ht
Scope:
City wide issues and
initiatives
~ational
Scope:
Citizen expertise,
assessment, research
and linkage to
community
Task Force
Scope:
Focused, time based,
research, assessment
and action
Nut SteJIIII
Staff
Council
CitUen Advisory Board.
Community
Devel ment
I PI"nn;ng. I
Public Works
and Finance
Parks and
Recreation
I Communications I
I
II
Community
Development
rbliCS::;S and II C~F=ng
To be determined by Citizen Advisory Board or committees
r......:;u::.. L..L
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Option A
Option B
. Denny, Brian, Lois to meet and develop key soope and 1999 goals for each
committee
TOOInWorks lD\omlJliOlll1lIno. 1999