HomeMy WebLinkAbout06-22-26-RMayor:
David Grant
Councilmembers:
Brenda Holden
Emily Rousseau
Tena Monson
Kurt Weber
City Council
Agenda
June 22, 2026
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651-792-7800
Website:
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long-standing tradition as a desirable City in which to live, work, and play.
Members of the public may attend a meeting in -person at City Hall or they may
view the meeting remotely on the City's website using the below link. Meetings are
also broadcast on Cable Channel 16 for those that live in Arden Hills.
https://cityofardenhills.orcl/320/Watch- City- Meetings
Some Councilmembers may be participating in this meeting by interactive
technology/remotely.
This meeting will be streamed live on local Cable Channel 16 and available for playback on our
website.
CALL TO ORDER
1. APPROVAL OF AGENDA
2. TCAAP/Rice Creek Commons Update
Jessica Jagoe, City Administrator
3. PUBLIC INQUIRIES/INFORMATIONAL
This is an opportunity for citizens to respectfully bring to the Council's attention any
items which are relevant to the City. In addressing the Council, you must first state
your name and address for the record. Comments shall be limited to three (3) minutes
or less. Written documents or other materials should be handed to the City Clerk for
distribution to the Council prior to or during the meeting. Council will generally not
respond at the same meeting where an issue is initially raised by a member of the
public but the Council may refer the issue to staff for further research and possible
report or action at a future Council meeting.
4. RESPONSE TO PUBLIC INQUIRIES
5. PUBLIC PRESENTATIONS
6. STAFF COMMENTS
6.A. Transportation Update
David Swearingen, Public Works Director/City Engineer
Documents:
MEMO.PDF
6.B. Night To Unite Update
Julie Hanson, Assistant to the City Administrator/City Clerk
Documents:
MEMO.PDF
ATTACHMENT A.PDF
6.C. Election Update
Julie Hanson, Assistant to the City Administrator/City Clerk
Documents:
MEMO.PDF
7. APPROVAL OF MINUTES
7.A. June 8, 2026 Special City Council Work Session
Documents:
06-08-26-SWS.PDF
7.B. June 8, 2026 Regular City Council
Documents:
06-08-22-R.PDF
8. CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
8.A. Motion To Approve Claims And Payroll
Pang Silseth, Accounting Analyst
Documents:
MEMO.PDF
8.13. Motion To Approve Ordinance 2026-012 Amending City Code Chapter 7, Section
720, Subsection 720.06, Subdivision 10 - Alcoholic And Intoxicating Beverages In
City Open Space Site (Cummings Park On July 17, 2026)
Julie Hanson, Assistant to the City Administrator/City Clerk
Documents:
MEMO.PDF
ATTACHMENT A.PDF
8.C. Motion To Acknowledge The Application Of MN Building And Construction Trades
For An Exempt Permit To Conduct A Raffle With No Waiting Period - Ribfest
Event At The Red Bulls Facility On September 19, 2026
Julie Hanson, Assistant to the City Administrator/City Clerk
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
8.D. Motion To Approve An Outdoor Concert License And Miscellaneous Permit For
MN Building And Construction Trades - Ribfest Event At The Red Bulls Facility
On September 19, 2026
Julie Hanson, Assistant to the City Administrator/City Clerk
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
8.E. Motion To Approve Resolution 2026-033 Regarding A Clean Water Fund Grant
With Met Council
Jessica Jagoe, City Administrator
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
8.F. Motion To Approve 2026 Mack Chassis Tanker Truck Upfit Cost Increase And
Contracting With Stepp Mtg
David Swearingen, Public Works Director/City Engineer
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
8.G. Motion To Approve Pay Request No. 2 - Bituminous Roadways - 2026 PMP
Street & Utility Improvement
David Swearingen, Public Works Director/City Engineer
Documents:
MEMO.PDF
ATTACHMENT A.PDF
8.H. Motion To Approve Resolution 2026-029 Approving Plans And Specifications And
Order Advertisement Of Bids - 2026 Street Maintenance Project
David Swearingen, Public Works Director/City Engineer
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
9. PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
10. PUBLIC HEARINGS
10.A. Quarterly Special Assessments For Delinquent Utilities
Resolution 2026-030 Adopting and Confirming Quarterly Special
Assessments for Delinquent Utilities
Jessica Jagoe, City Administrator
Documents:
MEMO.PDF
ATTACHMENT A.PDF
10.13. Planning Case 2026-008 - Conditional Use Permit And Sign Standard Adjustment
For 3761 Lexington Avenue
Resolution 2026-031 Approving a Conditional Use Permit for a vehicle
window tinting and stereo installation service station with a sign standard
adjustment to allow 110 square feet of signage for property at 3761
Lexington Avenue North
Jake Reilly, Community Development Director
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
ATTACHMENT G.PDF
ATTACHMENT H.PDF
ATTACHMENT I.PDF
ATTACHMENT J.PDF
10.C. Planning Case 2026-010 - Zoning Code Amendment - Chapter 13, Section 1380 -
Amending Trail Width And Lighting Standards For The TCAAP Regulating Plan
Ordinance 2026-013 Amending Chapter 13, Section 1380 Concerning
Trail Width Standards and Lighting spacing for the TCAAP Regulating
Plan
Publication of Summary Ordinance 2026-013
Jake Reilly, Community Development Director
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
11. NEW BUSINESS
11.A. Resolution 2026-032 Approving A Variance To Floor Area Ratio For Property At
3336 Lake Johanna Boulevard — Planning Case 26-012
Jake Reilly, Community Development Director
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
ATTACHMENT G.PDF
ATTACHMENT H.PDF
ATTACHMENT I.PDF
ATTACHMENT J.PDF
12. UNFINISHED BUSINESS
13. COUNCIL/STAFF COMMENTS
ADJOURN
MEMORANDUM
DATE: June 22, 2026
STAFF COMMENTS - 6A
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, City Administrator
FROM: David Swearingen, Public Works Director/City Engineer
SUBJECT: Transportation Update
Budgeted Amount: Actual Amount: Funding Source:
A verbal update will be provided at the City Council meeting.
Page 1 of 1
STAFF COMMENTS - 6B
C
5 Years
MEMORANDUM
DATE: June 22, 2026
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, City Administrator
FROM: Julie Hanson, Assistant to the City Administrator/City Clerk
SUBJECT: Night to Unite
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Night to Unite will be held on Tuesday, August 4 from 5:00 pm to 9:00 pm.
Back2round/Discussion
Individuals interested in hosting a Night to Unite event are encouraged to register their gathering
with the Ramsey County Sheriff's Office (RCSO) by Tuesday, July 21 (two weeks prior to the
event). Registered parties may receive a visit from a deputy, fire department personnel as well as
City and other community officials.
Registration can be completed online and find more information about Night to Unite in general on
the Ramsey County Sheriff's Office webpage by visiting ramseycounty.us and typing night to unite
in the search field. They may also call 651-266-7339 to speak with someone directly.
In addition, the City has information about Night to Unite, including the County's link for online
registration, available on our website's main page under News and Announcements.
Residents wishing to donate school supplies can bring items to their local neighborhood event or
drop the items off at the Ramsey County Sheriff's Patrol Station located at 1411 Paul Kirkwold
Drive between 8 am and 4:30 pm Monday, August 3 through Friday, August 7 (see Attachment A).
Donations can also be dropped off at City Hall during regular business hours.
A list of neighborhoods participating in Night to Unite will be sent to the City Council when it
becomes available to staff (generally late July). The list will also be published on the City's
website.
Pagel of 2
Budget Impact
N/A
Attachments
Attachment A: School Supply Drive flyer
Page 2 of 2
oQ�oTEcTRAMSEY CO UNT Y
Fsr �.49
SHERIFF
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NEWsupplies
for local students,
Kindergarten to
High School
(p � Attachment A
August 3rd through August 7th
8:00 am - 4:30 pm
Ramsey County Patrol Station
1411 Paul Kirkwold Dr.
Arden Hills, MN 55112
August 4th at your -
Night to Unite Party
NIGHTtoUNITE!
Neighbors Joining Together
STAFF COMMENTS - 6C
MEMORANDUM
DATE: June 22, 2026
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, City Administrator
FROM: Julie Hanson, Assistant to the City Administrator/City Clerk
SUBJECT: Elections Update
Budgeted Amount: Actual Amount: Funding Source:
A verbal update will be provided at the City Council meeting.
Page 1 of 1
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Approved: June 22, 2026
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL WORK SESSION
JUNE 8, 2026
5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work
Session at 5:30 p.m.
Present: Mayor David Grant; Councilmembers Tena Monson, Emily Rousseau, Kurt
Weber and Brenda Holden
Absent: None
Also present: City Administrator Jessica Jagoe, Public Works Director/City Engineer
David Swearingen, Assistant to the City Administrator/City Clerk Julie Hanson and
Community Development Director Jake Reilly
Councilmember Monson asked if the agenda can be reorganized to either strike item 3A from the
agenda or move it down behind other items. It is an informational update and she wants to make
sure there is time to discuss the other items on the agenda.
Council agreed to reorder the agenda to move the presentation on Item 3A - Primer Tracer Site
Update to Item 3C.
1. PUBLIC INQUIRIES/INFORMATIONAL
None.
2. RESPONSE TO PUBLIC INQUIRIES
None.
ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 8, 2026 2
3. AGENDA ITEMS
A. Zoning and Subdivision Ordinance Updates (Item 3B on published agenda)
Community Development Director Reilly said there are draft materials, related to the proposed
land use table and proposed parking requirements table, provided in the agenda packet. He noted
the red font indicates the changes that HKGi are proposing for describing the uses. One of the
primary changes to the proposed parking requirements is changing place of worship to place of
assembly so it references all places where many people assemble for short, scheduled periods of
time. There is an incremental reduction in required spaces that aligns better with industry standards
and the communities surrounding us.
Discussion ensued regarding definitions of secondary school and if regulations for Mounds View
High School should be looked at. It was noted that the school charges for students to park, so the
overflow issue is not a matter of having enough parking. It is students parking on the street to avoid
purchasing a parking pass. Further discussion ensued regarding there being no provisions required
for the colleges in reference to employees who work at the colleges, except in their Conditional Use
Permit (CUP). Staff will evaluate further whether that is the right approach for those uses.
Mayor Grant asked about businesses where the number of required parking stalls is increasing and
this change would make them non -conforming. Will they be grandfathered in?
Community Development Director Reilly confirmed.
Discussion ensued regarding proposed parking requirements for automotive services. The table
outlines the minimum requirement. We will look at how to address a maximum. Further discussion
ensued regarding a successful automotive business operating in Arden Hills who never has enough
parking and if they would be required to have more parking spots. Staff said it will depend on the
nature of the change. Staff will ensure there is a sensible approach to that when we combine the
table with the text.
Councilmember Holden said hotels have overflow when there are tournaments happening or when
they are hosting big meetings/conferences. Although it isn't a regular occurrence, she wanted to
make sure there is enough room.
Councilmember Weber asked if that scenario would be a multi -use situation. If a hotel has
assembly areas, are the calculations for required parking spaces considered?
Community Development Director Reilly confirmed. If a hotel has conference space and a
restaurant, each of those three things would have their own calculations and the total amount of
required spaces would be the sum of all three.
City Administrator Jagoe said the language that speaks to instances of businesses entering a
shared parking agreement will remain in the ordinance.
Councilmember Holden said that commercial recreational outdoor requires 50 spaces per field or
court. The City doesn't offer that. She wondered if that should be reworded. She wouldn't want that
to be a liability for the City.
ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 8, 2026 3
Community Development Director Reilly has questions about this metric. He suspects that
because we are a public entity and this is for profit entities, we would be treated differently.
Mayor Grant asked about recreational indoor and recreational outdoor requirements. There is at
least one business who has both. How will those be calculated?
Community Development Director Reilly said each use will have its own calculations and they
will be added together to reach the total requirement. The definition of a field or sports court may
need to be better defined.
City Administrator Jagoe said there are still questions to be answered. Staff wanted to get some
of the draft language before Council so they can absorb it incrementally. This helps us course
correct, if we need to, before the full text is seen by the Planning Commission. She wants Council
to consider if we are staying true to the goals and guiding purposes of the districts.
Community Development Director Reilly said a small scale multi -unit dwelling vs. a large scale
multi -unit dwellings are defined the way HUD defines small (five units or fewer) vs. large.
Discussion ensued regarding the different districts, how they're defined and where they are located
in the City.
Councilmember Holden thought if we have land that can be developed in residential areas, we
should allow certain uses like townhomes or cottage courts to be permitted with standards rather
than not allowing them.
Mayor Grant pointed out that this discussion is around districts in Arden Hills, as it exists today
and does not include TCAAP.
Councilmember Weber said he remembers discussion that we didn't want to see the town homes
and cottage courts to be permitted in our R1 districts because it could change the character of those
neighborhoods. It may work as a conditional use. He noted previous discussions about thrift stores
and car washes that are missing from this table. There are blatant errors in the table and he isn't
comfortable with this moving forward. He isn't sure that some of the proposals that came from
work sessions are included.
Councilmember Holden said when discussing certain residential uses, she isn't sure how
something would change the character of a neighborhood for R1 but not for R2.
Mayor Grant said Council has been through this once and provided assessment of what was
wanted. This document may not reflect that. He asked if the consultants modified the document.
Community Development Director Reilly said some of the changes, like to thrift stores, happened
simultaneously while these conversations were being had. Staff has noted that the items that were
discussed concurrently, but separate from each other, will be solved in the final text.
Councilmember Weber said we are proposing changes here and now we're muddying multiple
copies of zoning code tables. He doesn't think this should come before Council with incorrect
information on today's current zoning.
ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 8, 2026 4
Mayor Grant asked Council if they would like Staff to go back and review discussions and bring
forward another draft to a work session.
Councilmember Monson said Council should flag the items they know aren't current so Staff can
spend time looking at those specific items.
Councilmember Rousseau said we are talking about implementing a one-year moratorium on data
centers while we study this. Is it better to leave the use on the table with an empty line or would it
be better to omit it from the table?
Community Development Director Reilly said the two approaches are to leave it in the table and
say it is not permitted or remove it, don't define it and state, as a note to the table, anything not
listed is not permitted. If it is listed or defined, someone can apply to change it. Someone could still
come in and request that we consider adding a definition. If it is listed but not defined, a developer
may think we just haven't made a decision on that topic yet. It is less likely that a project proposer
would make that request if it's not included on the use table.
Discussion ensued regarding previous discussion on data centers. Previously Council decided to
leave it on the list, with no zoning districts identified. We would define it but not assign the use to
any district, thereby it would not be allowed. Staff is recommending that if Council wants to say
the use is prohibited, it's better to not list or define that use and the code language will state that
anything not listed in the table it is prohibited.
Discussion ensued regarding outdoor display and sales. It is not permitted anywhere. A PUD can
be used to regulate where a business may place outdoor displays.
Councilmember Holden asked if we define how large a solar energy system can be in a residential
district. Is it permitted with standards?
City Administrator Jagoe said the ground mounted solar is regulated by what you can have for
impervious and structure coverage. The ratio would be determined based on the other structures on
the property and lot size.
City Administrator Jagoe wanted to address earlier comments. As Director Reilly said earlier, the
thrift store issue was a timing thing with when the code amendment came through. She wanted to
specifically talk about car washes. Current code regulates car washes under the motor vehicle auto
use. Last fall Council requested that car washes be defined and make it a separate use. That would
allow a standalone car wash that didn't have to be connected to a service station. That language
hasn't been amended since that discussion.
Councilmember Rousseau asked why solar is only defined in residential districts.
Councilmember Holden recalls it is because most of the commercials are on roofs. This
specifically speaks to free-standing systems.
Councilmember Monson recalls an application came in to install solar on his residential property.
Council narrowed the discussion to the residential.
ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 8, 2026 5
Discussion ensued regarding if solar should defined that it's allowed because it is mounted to a
roof. If the definition is to be expanded to allow it for commercial, there should be flexibility to do
what is best for the business, in terms of adding solar. Council could consider allowing ground -
mounted solar systems in other districts. Allowing ground -mounted solar systems in commercial
and industrial districts don't produce revenue in the same way structures do. It's like a parking lot.
A solar parking cover has not been considered in commercial or industrial districts. Further
discussion ensued that a church has covered a large portion of their parking lot with solar panels.
Councilmember Rousseau thought there was discussion about allowing commercial recreation
indoor in Gateway. She envisions indoor slide playgrounds or something similar.
Councilmember Holden was thinking about alpine ski who could fit just about anywhere. She
thought we should look at possibly expanding that.
Discussion ensued regarding utility substation. It is listed as conditional in I1. It's unlikely that we
will get a utility substation due to the maturity of our City. Utility distribution is included in the use
table and maybe needs more definition. This came up due to new, privately held, public utilities
seeking franchise agreements with municipalities. Specifically fiber optics. There isn't a way to
consider those structures. The language defaults to electric utilities. We could consider it for a
conditional use or permitted with standards in other parts of the code. A conversation we may have
later is to define utility and where public or private utilities can be placed.
Councilmember Weber said we've been through this table already. He believes Staff is asking us
to look it over to make sure those previous preferences are applied. We don't want to rehash topics
that we have already spent hours discussing.
Councilmember Holden said sometimes we receive new or additional information and she thinks
it's appropriate to ask questions, even if we've already discussed it. She requested that the
definitions be provided along with the table for future discussions.
Discussion ensued regarding nurseries. It was already permitted in residential and there was
discussion of permitting it in I -Flex.
Councilmember Holden said permitting it feels like wasting land when we could get an industrial
use that pays property taxes.
City Administrator Jagoe said this is a topic that HKGi brought to the October work session. They
were recommending commercial and the four residential districts, with it being permitted in I -Flex.
She said this is affirming the language from that discussion. We still have to define standards with
hours of operations, parking and traffic.
Councilmember Holden asked if it is an enclosed nursery or is it open air?
Community Development Director Reilly said definition proposed in the code is outdoor
cultivation.
Discussion ensued about allowing a nursery as a principal use in a residential district. A nursery is
not a good use of property in a residential district. There was consensus to strike nurseries out of
ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 8, 2026 6
R1, R2 and R3, as a principal business. Nursery could have its own accessory use, outside of home
occupation or standard retail use. It can be permitted with standards in I -Flex.
City Administrator Jagoe said Council touched on home occupation. That is a use that Staff is
waiting for language from HKGi. They are still drafting that language based on Council's previous
discussion on Class 1 vs. Class 2.
Discussion ensued regarding the studio use. The definition is a place where a person creates
something like art or music and sells it on the premises. It is permitted in the business districts. It
doesn't contemplate a sole proprietor artist working from their home studio, which would be a Class
1 home occupation. There must be a retail component to the studio. Further discussion ensued that
some studios may create loud noises like a blacksmith shop or musician. It could be permitted with
standards.
Councilmember Rousseau asked for clarification on parking at a place of assembly. She asked
about institutional districts with colleges. How are they designated? They have event centers. How
is that defined?
Community Development Director Reilly said higher education campus is a conditional use in
the institutional district. Place of assembly is specifically a place where groups of persons gather
together at regular scheduled intervals for a particular purpose. This can be movie theaters, concert
halls, places of worship, auditoriums, banquet or meeting rooms and the like. For a college campus,
the CUP would consider each of those uses within the campus and come up with a total of the
required parking spaces.
Councilmember Holden said the definition of place of assembly seems contradictory. The new
event center has banquet rooms but they don't have regularly scheduled events.
Community Development Director Reilly said the definition says "gathering at regularly
scheduled intervals for a particular purpose". Event center has its own definition that doesn't
include the regularly scheduled intervals component. Staff will consider language that clarifies the
distinction between the two.
Discussion ensued that in existing code tattoo shops fall under the adult use and aren't allowed in
Arden Hills. The consultant said tattoo shops generally fall under personal services. They asked if
we want to continue to prohibit them, or if we want to add them to the list as something that would
count as personal services. Tattoo shops are licensed through the state.
Councilmember Holden doesn't see an issue with allowing them. We're allowing cannabis.
Councilmember Rousseau said we should allow tattoos and allow laser tattoo removal under
personal services.
Councilmember Weber agrees tattoos should be in personal services. He pointed out that cannabis
is a conditional use across the board, whereas personal services, microbreweries and micro
distilleries are all permitted and permitted with standards. That seems contradictory to him.
Council agreed to scratch self -storage from the use list.
ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 8, 2026 7
Discussion ensued regarding daycare centers. They are an accessory use. Council previously struck
the daycare with 10 or less from B-2 but wanted to ensure there was a mechanism to allow a
business to provide an internal daycare to employees of the business.
Councilmember Holden stated she would like to see definitions and a zoning map included in the
materials for future discussion.
B. 751 Anniversary Discussion (Item 3C on published agenda)
Assistant to the City Administrator/City Clerk Hanson said there has been discussion on how
the City can offer beer at the 75th Anniversary celebration event. Council requested Staff look into
that for the event and look at the ordinance, as a whole. The opinion of the City Attorney is that we
could do a simple amendment to code adding the language to state "no alcohol or intoxicating
beverages in any open space site except as designated below." Then it would state "the transport,
possession, sale and consumption of any alcoholic or intoxicating beverages is permitted from
3:OOpm to 10:00 pm within Cummings Park, on July 17, 2026." The amendment would just sunset
after that date so no follow up action would be needed. The City Attorney said, if Council so
chooses, we could take a deeper dive to explore this as a special use permit. What could that look
like? What would we charge for that?
Councilmember Rousseau said it would be nice to have some offerings in our community like
Shoreview does with Wine and Hopps event that are put on by the Rotary or the Lions. She is
interested in looking at a process to allow that.
Council agreed to move forward with the code amendment for the date of the celebration and
directed Staff to continue to look at special use permitting for other organizations.
Assistant to the City Administrator/City Clerk Hanson said the 75th Anniversary committee
received a sponsorship inquiry from a church to have a table at the event. The committee members
were polled to see if Council should look at the sponsorship policy, as it relates to religious
organizations. She received two responses and they were opposing one another.
Councilmember Holden said when we were looking for sponsorships, a church requested to have
a booth. They wanted to promote their trunk or treat event. There was a section in the materials
outlining the times for their worship services. The sponsorship program outlines that religious
organizations are prohibited from sponsoring events.
Councilmember Weber appreciates their interest and he could possibly support them being
involved. However, other churches may have looked into the policy and saw they were prohibited.
If we allow this, the other churches in Arden Hills should be contacted to let them know it will be
allowed for the 75th Anniversary.
Councilmember Monson doesn't have any opposition to a church being there. However, this is in
our policy for a reason. We put it in there so we don't run into any unforeseen problems that may
come with religious diversity. She would like to stick with the policy, as written.
Councilmember Holden said there are only two other churches in Arden Hills. It wouldn't be hard
to reach out to North Heights and the Ukrainian church. She would be in support of allowing it for
this event only.
ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 8, 2026 8
Councilmember Rousseau is against changing it. There are many other religions and many other
churches beyond Arden Hills. She would like to see us tread cautiously.
Councilmember Weber is torn. He wants to be inclusive but the better course of action may be to
err on the side of caution and decline. The sponsorship program is open to entities outside of Arden
Hills. We are using Twin Cities Gateway funds to draw visitors to Arden Hills.
Mayor Grant would support allowing it for the one day and would support reaching out to the
other churches in our community to include them. This is a small church trying to be a member of
our community and he wants to support that. He understands that opens the door to churches outside
of our borders.
Councilmember Holden said Presbyterian Homes is a religious organization. So is Bethel. No
matter what is decided tonight, we have to do a better job of defining what it is.
Discussion ensued about distinguishing between a church and a business/organization that has
religious roots. Alternately, it was pointed out that churches have more than just worship services.
They have preschools and food shelves. The sponsorship policy should be clarified.
Assistant to the City Administrator/City Clerk Hanson read the email from the church. It states
their goal is to host a booth to reconnect with the community and share that their church is still here
and warmly welcomes their neighbors to worship and engage with them. They also enjoy hosting
community focused events such as the trunk or treat held in their parking lot. At this event they
plan to distribute small promotional items such as pens and chip clips featuring the church's name
and address as a way to connect with the attendees.
Councilmember Weber said he votes no.
Mayor Grant said the consensus is 3-2 against allowing it.
Councilmember Monson would like the sponsorship policy to come back so Council can fill any
unanticipated gaps created when the policy was adopted.
Councilmember Weber said his vote against is due to the sponsorship policy, as it is written. It
doesn't single out this one church.
Councilmember Holden said when we were approving the sponsorship form, we weren't thinking
about the 75th or having a booth at the event.
Discussion ensued that churches won't be allowed as sponsors at the 751h Anniversary, however the
sponsorship policy should be added to the agenda setting list. Further discussion ensued that in
future review, Council should be cautious about how religious organizations are described. We
aren't just talking about churches. Houses of worship goes beyond just Christian denominations.
ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 8, 2026 9
C. Primer Tracer Site Environmental Review Process Update (Item 3A on published
agenda)
Community Development Director Reilly said a concept review was presented to Council in
January 2025 for the site known as the Primer Tracer site on the TCAAP property. It is where
primers and tracers were put together for the war effort. In 2024 the federal government held an
auction to sell off certain portions of their property, as is, to the highest bidder. The sale to
Maplewood Development, a local developer, was completed in 2024. The purchase agreement was
finalized early in 2026. There is a mandatory environmental review process that is required as part
of the due diligence before the developer submits land use applications. This is a required public
process, managed through the Environmental Quality Board and will be published in the
Environmental Quality Board Monitor. Once published the 30-day public comment period begins.
Anyone can comment on the project proposal.
Community Development Director Reilly said the proposal is for four or five industrial buildings.
Due diligence will include identifying that the property can be used year-round. There was
originally a restriction on the use of the property for a portion of the year. He outlined the land use
applications that could be anticipated, upon completion of the environmental impact statement. He
said the packet defines what an environmental impact statement is, a brief summary of what the
proposed project is and what next steps are. The environmental impact statement is completed by
the City but the project proposer does all of the work to write the documents and submit them to
us. We are contracting with Bolton and Menk's Environmental Review team to complete the review
and detail the significant environmental impacts. Our consultant anticipates submitting the
environmental assessment worksheet to the Environmental Quality Board Monitor tomorrow. That
will begin Phase 1. A public scoping meeting is required. It is anticipated that meeting will be
hosted at Arden Hills City Hall, immediately prior to the existing Planning Commission meeting.
It is not a public hearing or a Planning Commission agenda item. Comments received at the scoping
meeting will be put into the record for the EAW. The project proposer will draft the environmental
impact statement. Our consultants will review the statement and make any changes we want to see
on our end. Those changes will be folded into the draft to produce a final environmental impact
statement. A record of decision will outline the things that could happen and how we anticipate the
developer will mitigate them. This requires a commentary period, none of which require a public
hearing.
Community Development Director Reilly said the environmental assessment worksheet will be
submitted tomorrow. It will be published June 16, starting the 30-day comment period. There will
be a public facing web page on the City website, associated with this development.
Councilmember Weber said there is no budget amount associate with this. He asked if the cost of
the whole process, including our consultant, are covered by the applicant.
Community Development Director Reilly confirmed.
Councilmember Holden asked how long the process will take.
Community Development Director Reilly said it could be 18 months, maybe less, depending
upon the nature and volume of comments received.
ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 8, 2026 10
Councilmember Holden thought this property has previously been reviewed by environmental
agencies. She thought it should be a shorter time period. The baseline is built so the wildlife
determination should not take 18 months.
Community Development Director Reilly said that is the hope. From a process standpoint, 18
months is the longest these usually take.
Discussion ensued about if Council wanted to recess now and reconvene after the regular Council
meeting.
Councilmember Monson said in the event the work session is not reconvened, she wanted to add
e-bikes and the Mounds View High School parking issue to the agenda planning list.
Councilmember Holden wanted to add review of the ordinance for tree removal to the agenda
planning list.
Council recessed the Work Session at 6: 53 pm.
Council did not reconvene after the regular Council meeting. The Work Session was adjourned
at 8: 52 pm.
D. Code of Conduct
Not Discussed.
E. E1 Use of City Property and E2. Immigration Enforcement Discussion
Not Discussed.
F. Rice Creek Commons/TCAAP Discussion
Not Discussed.
G. Agenda Planning
Not Discussed.
4. COUNCIL/STAFF COMMENTS
None.
ADI"ITRN
Mayor Grant adjourned the City Council Work Session at 8:52 p.m.
Jeri Estling
Deputy Clerk
David Grant
Mayor
DRAFT
75
ON
r75 Years__, ,
N
Approved: June 22, 2026
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
JUNE 8, 2026
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Tena Monson,
Emily Rousseau and Kurt Weber
Absent: None
Also present: City Administrator Jessica Jagoe; Public Works Director/City Engineer
David Swearingen; Community Development Director Jacob Reilly; and Assistant to the
City Administrator/City Clerk Julie Hanson
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
Councilmember Holden requested Item 8C be pulled from the Consent Agenda for
consideration as Item 9A.
Councilmember Weber requested Item 8A be pulled from the Consent Agenda for consideration
as Item 9B.
M ION: Councilmember Monson moved and Councilmember Holden seconded a
motion to approve the meeting agenda as amended. The motion carried (5-0).
2. TCAAP/RICE CREEK COM S UPDATE
City Administrator Jagoe stated the Joint Development Authority met on June I". At this
meeting, the Commissioners considered the hybrid development approach. The hybrid developer
approach would designate development areas within the California Parcel and seek development
partners through separate competitive solicitation processes for each area based on development
expertise. These development areas have not yet been defined, but JDA staff anticipate there
ARDEN HILLS CITY COUNCIL — JUNE 8, 2026 2
might be 4-5 areas based likely on zoning districts. For example, a solicitation for a neighborhood
with residential land uses would seek a developer with residential expertise, and a neighborhood
with commercial land uses would seek a developer with commercial expertise.
The JDA discussed the main potential advantages with a hybrid approach which are an
accelerated timeline, diversity of developer expertise, risk diversification through multiple
developer partnerships, flexibility, positive competitive forces within the development, and JDA
control over the development vision. Some of the risks the JDA discussed were additional JDA
administrative burden, the complexity of funding and constructing sitewide infrastructure and
amenities, and a lack of cohesion within the development. To reduce these risks, JDA staff
shared that the Ramsey County Community & Economic Development department is in the
process of hiring four staff members, three of whom are expected to support Rice Creek
Commons as part of their job duties. Also, JDA staff is continuing to review working with a real
estate development consultant that could advise on the real estate market, the developer selection
process, and developer negotiations. For the complexity of funding, staff stated that progress has
been made on a draft cooperative agreement for the public infrastructure as part of the Rice Creek
Boulevard construction. This draft agreement will be brought forward to City and County
officials at a future meeting for review. JDA staff is also identifying items that developers would
be expected to fund, construct, operate, and/or maintain. These developer expectations would be
included in the solicitations for future development partners. Lastly, the cohesion with the
development is implemented through the vision of the TCAAP Redevelopment Code which is the
zoning regulating land use and building and site design standards for Rice Creek Commons along
with the Arden Hills Comprehensive Plan.
Following discussion, the JDA unanimously approved a motion directing JDA staff to advance
JDA considerations, in parallel for City and County staff to identify items to resolve before a
developer solicitation and facilitate discussions with their respective entities necessary to support
the hybrid development approach.
The next JDA Advisory Committee meeting is June 181n
Councilmember Holden questioned what qualifications had as a master developer to manage the
TCAAP development.
City Administrator Jagoe reported the County will not be listed as the master developer through
this process. Rather, through the RFP there would be agreements with development partners and
they will be the lead developer for these sites.
Councilmember Holden stated this meant the previous agreement with Ramsey County was
being ignored. She expressed concern with the fact the County sat on the JDA and would now be
responsible for finalizing the agreements with developers. She questioned who would be
protecting the City and looking out for the City's best interests.
City Administrator Jagoe explained the County owns the land and would have been negotiating
the sales agreements with the previous master developer. She reported under the hybrid approach
the City and County would be working to direct staff to draft a cooperative agreement that would
address future land use proceeds and other talking points.
ARDEN HILLS CITY COUNCIL — JUNE 8, 2026 3
Councilmember Holden reported when the City previously had an agreement in place with the
developer the City was to receive a public works building and a central park. She inquired if these
same items would be provided by the County.
City Administrator Jagoe stated City staff was negotiating these items within the cooperative
agreement.
Councilmember Holden was of the opinion the County was more concerned about developing
this property than protecting the City. She expressed concern with the fact a developer sitting on
the JDA would be able to run what happens with this property. She questioned if the TRC would
be followed now that the project would be completed in a piecemeal manner.
City Administrator Jagoe reported as the development areas are defined, perhaps by zoning
districts, there would be cohesion through the developer solicitation process noting the developers
would have to comply with the TRC and Arden Hills Comprehensive Plan.
Councilmember Holden asked if the hybrid approach would lead to the high density housing all
being in one location.
City Administrator Jagoe stated the JDA's overarching goals for housing density have not
changed. She indicated the affordable units would be disbursed across the entire parcel and would
not be placed within a single development area.
Councilmember Holden reported Ramsey County just gave St. Paul $11 million for the Rivers
Edge project.
Councilmember Monson commented when this matter was discussed by the JDA, the group was
continuing to work to manage risk. She indicated the County has always owned the land and this
has not changed over the past decade. She discussed how the world has changed since COVID
and noted the City would have to adapt. She commented on how developers have moved away
from master developer models. She explained the risk for the City has not changed significantly
and noted City staff would be working with the County on a cooperative agreement. She stated
she understood the County gave Rivers Edge $11 million but noted the County would be
providing the City was a great deal of funding for the Spine Road (Rice Creek Boulevard).
Councilmember Holden disagreed with the master developer comment. She indicated master
development projects have been completed in Highland and Lake Elmo. She stated the County
was putting in the Spine road but noted this was a County roadway and explained the County
would be getting this money back when properties begin to sell.
Councilmember Weber reported the County was putting in the road and would be completing a
large portion of the mass grading, which was an impediment to previous agreements.
Councilmember Holden stated the Spine Road and mass grading should not be part of the land
costs when the County sells the property. She questioned how staff would decide which areas
would develop going forward.
City Administrator Jagoe explained this was a directive from the JDA and staff was evaluating
this matter at this time.
ARDEN HILLS CITY COUNCIL — JUNE 8, 2026 4
Councilmember Holden inquired if staff had any information on the PFA's study.
City Administrator Jagoe reported there were updates from the MPCA that triggered another
review by the MPCA and EPA, which required the PFA's study to be resubmitted for comment.
3. PUBLIC INQUIRIES/INFORMATIONAL
Lynn Diaz, 1143 Ingerson Road, addressed the Council regarding the EDA appointment process.
She reported the EDC members were told of the openings but were not given an application
deadline. She indicated the mayor created a process for ranking the EDC members, but it appears
the mayor only wanted business owners to be appointed because owning a business made up the
majority of the points. There was no consideration of other criteria like education. She stated the
mayor interviewed the members that were highest ranked and stopped when two members
accepted the positions. She commented that the mayor's rubric was filled out incorrectly because
he gave credit to two EDC members for owning businesses in Arden Hills, when there are three
members. She was puzzled by the fact that points were given to the chiropractor and auto repair
station owner as able to represent the Arden Hills economy but not the financial advisor or the
individual that had a masters in community development, PHD in Public Administration, and
works in research at Wells Fargo. She was of the opinion interviewing the candidates until the
first two accepted the positions was a poor strategy. She explained she read the mayor's notes and
believed there was a lack of organization, communication and transparency through this
appointment process. She feared there was a lack of respect on the mayor's part by not
interviewing all of the interested candidates. In addition, she said she felt there was a lack of
respect for staff and fellow Councilmembers because they were not asked to share their opinions.
She believed it was foolish on the mayor's part to not be open to other ideas and opinions. She
encouraged the council to readdress the appointments made to each Commission with the goals
and visions for each group in mind.
Tom Lemke, 5577 Schutta Road, Shoreview, asked the Council to consider how the sale of the
62-acre parcel recently sold by the US Government would impact adjacent neighbors. He
explained that the neighbors are very concerned with the development of this parcel. He reported
County Road I was a two-lane road that could not support additional traffic. He stated he would
like to remain apprised on the development of this property.
Gregg Larson, 3377 North Snelling Avenue, discussed the amount of revenues that would be
generated annually through franchise fees, which would be $435,000. He stated this was greater
than the $270,000 needed to cover annual debt service. He questioned how the City would be
utilizing the additional $165,000 each year. He understood the City Council used the excess in
2025 to buy down the levy. He stated this was a breach of trust because the public was told the
franchise fees would be used solely for the fire station debt service. He discussed how the Council
had not created a slush fund that had no guardrails that was growing by $165,000 annually. He
reported over the next 15 years residents and commercial establishments will pay an additional
$2.5 million in unneeded franchise fees. He requested the franchise fee rates be reduced to reflect
the annual debt service of $270,000 plus a 10% revenue cushion. He asked that the Council keep
their word and only use the franchise fees for repayment of the fire station bonds.
4. RESPONSE TO PUBLIC INQUIRIES
None.
ARDEN HILLS CITY COUNCIL — JUNE 8, 2026 5
5. PUBLIC PRESENTATIONS
A. 2025 Financial Statements
Aaron Nielsen, LB Carlson, provided the Council with a presentation on the 2025 financial
statements and audit. He commended the City for receiving a clean or unmodified opinion, noting
the City's financial statements were presented fairly in accordance with accounting principles
generally accepted in the United States. He discussed the general fund revenues and expenditures
further along with the City's utility operations. He was pleased to report the City met its fund
balance goal in 2025. He commented further on the enterprise funds and asked for comments or
questions from the Council.
Councilmember Rousseau commented on how the Council will be looking at how to better
utilize City -owned land. She asked what the value of the City's land was.
Mr. Nielsen explained this value would be within the City's capital assets and these values were
set at historical costs.
Councilmember Weber asked if a two year rolling policy for the general fund balance
requirement could be pursued by the City given how PMP projects were completed every other
year.
Mr. Nielsen indicated many cities do a two year, rolling budget cycle. He stated the City may
want to take a closer look at how it was funding PMP projects. He noted the 50% general fund
balance threshold was common for other cities, noting Arden Hills relied on property taxes to
fund 71 % of the budget.
Mayor Grant reported that the State Auditor recommends the general fund balance remain
somewhere between 35% and 50%. He explained that the Financial Analysis Committee
recommended a series of metrics that the City hold to, which led to the recommendation of a 50%
general fund balance. He noted bonding underwriters like to see cities having this target.
Councilmember Holden indicated the 50% general fund balance came in handy during COVID
when the City did not receive its funding from the County. She asked if there were any other
findings, other than the fact the City has a small finance department.
Mr. Nielsen stated he did not have any other findings from the audit.
Mayor Grant thanked Mr. Nielsen for this detailed presentation on the 2025 audit.
6. STAFF COMMENTS
A. Transportation Update
Public Works Director Swearingen reported Old Snelling Avenue at Highway 51 will remain
closed for several weeks due to storm sewer and private utility conflicts in this area. He stated
MNDOT was planning to close southbound Highway 51 on Friday, June 12 through Monday,
June 15 for paving operations.
ARDEN HILLS CITY COUNCIL — JUNE 8, 2026 6
Public Works Director Swearingen stated the City's PMP contractor had completed the water
service connections along Highway 96 and removed the temporary water system. He noted
restoration and seeding work would be completed this week. He stated work on the neighborhood
streets would begin in the coming weeks.
Public Works Director Swearingen explained the construction work on Highway 96 was related
to the Xcel Energy gas main project.
Councilmember Rousseau inquired if any trees would be replaced by Xcel Energy due to the
tree loss that has occurred along the Highway 96 corridor.
Public Works Director Swearingen stated staff has spoken with Xcel Energy and trees would be
replanted in the spring of 2027.
Councilmember Rousseau questioned when the contractor would begin working on the City
streets within the PMP project.
Public Works Director Swearingen reported it was his understanding the project would begin in
a couple of weeks.
Councilmember Rousseau asked if fiber could be installed this fall without impacting the street.
Public Works Director Swearingen explained if the fiber was installed this fall, it would be
done in the green areas and would not impact the street.
Councilmember Weber commented last Friday at Hamline Avenue traffic was backed up from
I-35W to Lexington Avenue because a Ramsey County Sheriff was sitting at Hamline Avenue to
let vehicles out of AHATS.
City Administrator Jagoe reported she reached out to the Ramsey County Sheriff's Department
to discuss this matter and learned this officer was onsite at the request of the National Guard.
7. APPROVAL OF MINUTES
A. May 11, 2026, City Council Work Session
B. May 11, 2026, Regular City Council
C. May 26, 2026, City Council Work Session
D. May 26, 2026, Regular City Council
MOTION: Councilmember Monson moved and Councilmember Weber seconded a
motion to approve the May 11, 2026, City Council Work Session minutes as
presented, the May 11, 2026, Regular City Council meeting minutes as
presented, the May 26, 2026, City Council Work Session minutes as amended;
and the May 26, 2026, Regular City Council meeting minutes as amended.
The motion carried (5-0).
8. CONSENT CALENDAR
ARDEN HILLS CITY COUNCIL — JUNE 8, 2026 7
B. Motion to Approve 2�0�275��City Financial Statements and Audit
C. Motion to Approve- je ., Tire nepaAmen%r Funding �qr- New
D. Motion to Approve Ordinance 2026-010 Amending 2026 Fee Schedule and
Authorizing Publication of Summary Ordinance
E. Motion to Approve Resolution 2026-028 Declaring Costs to be Assessed and
Ordering Preparation of Proposed Assessments and Calling for Hearing on
Proposed Assessments — Lexington Avenue and Target Road Traffic Signal
System Improvements
F. Motion to Approve Professional Services Agreement with Gayle Bauman
G. Motion to Approve Recruitment of Park and Recreation Manager
H. Motion to Approve Professional Services Agreement with Bolton and Menk, Inc. —
2027 Park Improvements Project
MOTION: Councilmember Holden moved and Councilmember Monson seconded a
motion to approve the Consent Calendar as amended and to authorize
execution of all necessary documents contained therein. The motion carried
(5-0).
9. PULLED CONSENT ITEMS
A. Motion to Approve Lake Johanna Fire Department Temporary Funding for
New Headquarters Construction
City Administrator Jagoe reported on May 23, 2025, the City of Arden Hills made a payment to
the City of Shoreview per the Fiscal Agent Agreement (Attachment A) between the Lake Johanna
Fire Department (LJFD) Headquarters Joint Powers Board and the City of Shoreview. This
payment funded the City's cost share portion (24.2% or $2,882,506) of the new LJFD station. On
May 20, 2026, the LJFD Headquarters Joint Powers Board met to discuss project status. While
the project is expected to be fully on budget upon completion, a temporary funding deficit of
approximately $375,000 is projected due to the anticipated delay in receiving final reimbursement
from the State of Minnesota. To bridge this temporary gap, the LJFD Headquarters Joint Powers
Board is requesting short-term contributions from its contracted cities. Arden Hills' portion will
be 24.2% or $90,750. Upon receipt of the reimbursement from the State of Minnesota, these
temporary contributions will be returned to the cities. This is anticipated to occur in Fall 2026.
Councilmember Holden stated the City would be receiving these funds back once the City
receives funds from the State of Minnesota.
MOTION: Councilmember Holden moved and Councilmember Rousseau seconded a
motion to Approve Lake Johanna Fire Department Temporary Funding for
New Headquarters Construction. The motion carried (5-
B. Motion to Approve Consent Agenda Item - Claims and Payroll
Councilmember Weber commented on the mileage reimbursement from the Mayor for the Nine
Cities meeting. He questioned how many miles the Mayor drove to and from this meeting. He
was surprised the Mayor would ask for reimbursement for a voluntary position.
ARDEN HILLS CITY COUNCIL — JUNE 8, 2026 8
Mayor Grant reported this meeting was held in Vadnais Heights and he estimated he drove 18
miles.
Councilmember Weber stated he had not seen this type of reimbursement request in the past and
asked if this was something the Mayor did regularly.
Mayor Grant indicated he did not. He explained he had requested a mileage reimbursement for
an Xcel Energy presentation. He reported this was an allowable request for a Councilmember or
Mayor to make.
Councilmember Weber stated he understands but at the same time, he views this as a voluntary
position and that the Mayor was elected. He is volunteering for this particular board. He was
shocked by it and noted he had not considered requesting reimbursement for a committee meeting
he volunteered to attend on behalf of the City.
Councilmember Holden explained according to the IRS, her tax man and the Minnesota
Department of Revenue, these are not voluntary positions because Councilmembers were paid. If
they were voluntary, they could deduct all the services and time.
Mayor Grant noted he attends meetings that take him a quite a ways out of the City and he could
submit for mileage reimbursement. It is not a voluntary position but rather a paid position. While
he did not do very often, you can submit for reimbursement.
MOTION: Councilmember Rousseau moved and Councilmember Weber seconded a
motion to Approve the Claims and Payroll listing.
Councilmember Holden requested a point of clarification and asked what they were voting on.
Mayor Grant said he thought there was a motion to approve Claims and Payroll.
Councilmember Holden said we've already passed Claims and Payroll.
Councilmember Weber said no, that was pulled.
Mayor Grant said no, we didn't. It only sounded like we did.
Councilmember Holden said she moved Claims and Payroll.
Councilmember Weber said no you didn't, you moved your item.
Councilmember Rousseau said for the Lake Johanna Fire Department.
Mayor Grant and Councilmember Weber said you moved the fire department item.
Councilmember Holden said that she moved Claims and Payroll before that. She said that she
moved that the Mayor execute all documents.
Mayor Grant and Councilmembers Monson, Weber and Rousseau simultaneously replied it
was pulled.
ARDEN HILLS CITY COUNCIL — JUNE 8, 2026 9
Councilmember Holden replied right. But now he is saying he wants to, that is what my
question is. Now we are approving Claims and Payroll but aren't we just approving this
ordinance?
Councilmember Weber said what?
Mayor Grant stated that they are on 9B which was formerly 8A.
Councilmember Holden said correct.
Mayor Grant said the item was pulled for a question on mileage reimbursement by
Councilmember Weber. After brief discussion, he believed he heard Councilmember
Rousseau then move to approve Claims and Payroll and Councilmember Weber seconded that
motion. So now our pulled Consent item 8A is on the floor for discussion and vote.
Councilmember Holden said shouldn't we be voting on a motion to approve Claims and
Payroll?
Mayor Grant said yes, that is what we are doing.
Councilmember Holden said okay, as she keeps hearing Consent Calendar.
Mayor Grant said it was pulled from the Consent Calendar.
Councilmember Holden said okay, sorry guys. I keep hearing we're voting on Consent
Calendar.
Mayor Grant asked if there was further discussion before asking for the vote.
MOTION: Councilmember Rousseau moved and Councilmember Weber seconded a
motion to Approve Consent Agenda Item - Claims and Payroll. The motion
carried (5-0).
10. PUBLIC HEARINGS
None.
11. NEW BUSINESS
A. Ordinance 2026-011 Amending Chapter 2, Section 210, Subsection 210.03 —
Council Meetings
Assistant to the City Administrator/City Clerk Hanson stated the City Council discussed its
meeting schedule at the May 11 and May 26 work sessions. Staff was directed to bring forward an
ordinance amendment to accomplish the following:
• Hold regular City Council Work Sessions at 5:00 p.m.
ARDEN HILLS CITY COUNCIL — JUNE 8, 2026 10
Assistant to the City Administrator/City Clerk Hanson reviewed a redlined draft Ordinance
2026-011. It was noted the passage of this ordinance would be effective immediately and begin
with the June 22 work session.
Councilmember Holden stated she would not be supporting this change because she would be
affected by the new meeting start time. She discussed why several of the recent meetings have
gone late, noting this had to do with the passing of the Agenda and the Consent Calendar. She
explained she did not like the comments that were made about making other accommodations and
stated this was not the human side of leadership.
Mayor Grant indicated he would not be supporting this motion either. He reported the Council
was well aware that Councilmember Holden could not attend a 5:00 p.m. meeting during the
school year. He explained this ordinance would make a Councilmember not be able to attend
Council work sessions. He stated this ordinance would interfere with having all five
Councilmembers in attendance at work sessions.
Councilmember Weber stated this ordinance should have been on the Consent Calendar as the
Council had discussed this matter at two work sessions already. He was of the opinion the Mayor
was trying to rehash the discussions from the previous meetings. It was his recollection that
ordinances that are discussed at work sessions are automatically placed on the Consent Calendar.
MOTION: Councilmember Weber moved and Councilmember Rousseau seconded a
motion to adopt Ordinance 2026-011, Amending Chapter 2, Section 210,
Subsection 210.03 — Council Meetings
Councilmember Holden reported she started her days at 6:00 a.m. and this change to a 5:00 p.m.
start would not allow her to attend work sessions on time. She explained if another
Councilmember had a change in their work schedule, she would make sure they could attend
meetings.
Mayor Grant commented if ordinances have consent from all five members of the Council the
item can be placed on the Consent Calendar. However, this item did not have consensus which
meant there would be discussion.
Councilmember Monson indicated she spent time researching this topic because the Council has
struggled with time management. She explained this led to the Council asking for 30 minutes
prior to the original work session start time. She stated through her research, the Council holds
meetings on the second and fourth Mondays of the month with a work session on the third
Monday of the month. She reported the City was now holding a 75th Anniversary meeting as well
which also begins at 5:00 p.m. She indicated that currently, Councilmember Rousseau has six
liaison assignments, Councilmember Weber has four, Councilmember Monson has four,
Councilmember Holden has two and Mayor Grant has two. She further addressed the comments
that have been made regarding the availability to do City work. She noted in December,
Councilmember Holden was offered the PTRC liaison position and declined. She stated the Karth
Lake Improvement District liaison position was taken by Councilmember Weber after being open
for some time. She commented that the Human Rights Commission liaison position was open for
the taking and Councilmember Rousseau assumed this role after no one else stepped forward. She
noted Councilmember Rousseau also took on the liaison position to the Ramsey County League
of Local Government and Councilmember Weber would be serving as the alternate. She
ARDEN HILLS CITY COUNCIL — JUNE 8, 2026 11
discussed the time it took to do City work. It was her hope that Councilmember Holden would be
able to attend the work sessions, noting notice was required to make a change to the meeting
times. She explained she was extremely proud of the leadership Councilmember Rousseau was
showing by serving as a liaison to multiple groups for the City.
Councilmember Holden reported Mayor Grant and herself have worked hundreds and hundreds
of hours putting together the JDA, development agreements and the TRC. She stated this work
was done over the years while serving on a number of commttees for the City. However, in 2022
she and the Mayor were not allowed to serve on any City committees. She indicated this same
action was taken in 2023, where she and Mayor Grant were not allowed to serve as a liaison to
any committees. She explained the reality was that the Mayor and herself were treated quite
poorly for several years and now she was supposed to step up and take the positions that no one
else wanted. She reiterated that Councilmember Rousseau volunteered for these positions and did
not have to. She stated after serving this City for 20 years, she did not appreciate how she was
treated by the new Councilmembers. She commented on how serving as the Council liaison was
serving certain people well because they were able to pick the representatives they wanted, could
hire who they wanted and fire who they wanted. She indicated she would love to be here at 5:00
p.m. but stated this was not the problem. She stated some Councilmembers have to talk about a
single agenda item for an hour before moving on because it was a "gotcha". She encouraged the
counts to really be taken to see how the slate has been treating others because apparently no work
was done in this City before the slate showed up.
Mayor Grant indicated the slate did not allow himself or Councilmember Holden to hold
committee assignments. He reported going back one week, he volunteered to serve on FPAC and
he was voted down by the slate for this position. He urged the slate not to begin talking about
committee assignments. He stated three committees were assigned at the last Council meeting and
no positions were offered to Councilmember Holden or himself.
MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to call
the question. The motion carried (5-0).
A roll call vote was taken. The motion carried 3-2 (Councilmember Holden
and Mayor Grant opposed).
12. UNFINISHED BUSINESS
None.
13. COUNCIL COMMENTS
Councilmember Rousseau requested staff show Councilmember Holden how to attend meetings
remotely now that the meeting time has changed for Council work sessions.
Councilmember Rousseau welcomed Gayle Bauman back to the City of Arden Hills, noting she
will be serving as the Interim Finance Director.
Councilmember Rousseau reported she attended the Jack's Basket ribbon cutting ceremony last
weekend. She stated this organization celebrates babies with down syndrome. She noted the EDC
discussed having a weeklong fundraiser for local businesses going forward.
ARDEN HILLS CITY COUNCIL — JUNE 8, 2026 12
Councilmember Rousseau asked if the Personnel Committee decided to send staff members
home early if they were not presenting at Council meetings.
City Administrator Jagoe explained this topic was shared with the Personnel Committee and
would be brought to a future work session for further discussion.
Councilmember Weber commented on the four cases the Planning Commission heard last week.
He reported a long discussion was held regarding ADU's and this topic would be taken up again
by the Planning Commission in July or August.
Councilmember Holden reported she attended the ribbon cutting ceremony for Jack's Basket
and appreciated seeing their expanded space. She noted this was an international organization she
was proud to have in Arden Hills.
Councilmember Holden explained she attended the Sea Cadet bridging ceremony at AHATS.
Mayor Grant congratulated all of the Mounds View High School graduates.
Mayor Grant reported he also attended the Sea Cadets bridging ceremony at AHATS where five
cadets graduated.
Mayor Grant stated he attended an award ceremony on behalf of the City of Arden Hills where
he accepted a Partners in Energy Award.
Mayor Grant welcomed Gayle Bauman back to the City of Arden Hills.
ADJOURN
MOTION: Mayor Grant moved and Councilmember Monson seconded a motion to
adiourn. The motion carried (5-0).
Mayor Grant adjourned the Regular City Council Meeting at 8:53 p.m.
Julie Hanson
City Clerk
David Grant
Mayor
CONSENT ITEM 8A
EN HILLS
MEMORANDUM
DATE: June 22, 2026
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, City Administrator
FROM: Pang Silseth, Accounting Analyst
SUBJECT: Claims and Payroll Listing
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Motion to approve, table or deny the following:
• Claims and Payroll Listing
All items need a simple majority for action unless otherwise noted.
Background
Payroll is processed biweekly and accounts payable is processed weekly.
Budget Impact
N/A
Attachments
2026 Payroll #13
Paid Claims-5/30/2026-6/12/2026
(Check Nos. 54231-54250 and ACH Checks)
Total Payroll
$159,205.79
$159,205.79
$363,151.03
Total Accounts Payable $363,151.03
Total Claims $522,356.82
CITY OF ARDEN HILLS
PAYROLL # 13
CHECKS DATED: 06/19/26
Biweekly: 05/30/26 - 06/12/26
15,306.101
EFT
Oasdi
8,288.13
8,298.65
EFT
Medicare
1,938.34
1,940.80
EFT
6.468.83
EFT
Family Medical Leave -ER Add'l
208.29
A/P Check*
A/P Check*
A/P Check*
A/P Check*
A/P Check*
A/P Check*
A/P Check*
Family Medical Leave -ER
1
610.96
Family Medical Leave-EE
610.96
AL PFML PREMIUMS
1 610.961
819.25
h Premium
2,870.94
1,319.07
al Premium
349.94
0.00
Health Care Reimb.
162.50
Dependent Care Reimb.
156.25
[SA Health Saving 1 1,620.741 0.00
EFT
EFT
EFT
A/P Check*
EFT
EFT
A/P Check*
A/P Check*
A/P Check*
A/P Check*
A/P Check*
'OTAL HEALTH SAVINGS 1 1,620.741 0.00
ERA
6,911.25
7,974.50
4issionS uare
2,518.43
0.00
'entral Pension Fund -Union
2,184.00
IN State Retirement System
1,412.30
'OTAL RETIREMENT
1 13,025.981
7,974.50
,FLAC
22.76
ife/Addl/Dep Life
114.34
0.00
ife/Addl non -tax
28.93
,TD/STD Insurance
-3,296.40
ERA Life Insurance
48.00
JOE 49 Dues (Union)
122.50
Total Employee Deductions
47,838.84
Net Payroll
0.00
Direct Deposit
91,014.68
Gross Payroll Tie -Out
138,853.52
Plus City Paid Benefit
20,352.27
TOTAL PAYROLL COST
159,205.79
FICA TIE -OUT
Gross Payroll
138,853.52
Less Total FSA
3,539.63
Less Total H.SA
1,620.74
Less Voluntary Ins
51.69
Net P/R Subject to FICA
133,849.75
FICA Oasdi g 6.20%
8,288.13
FICA Medicare @ 1.45%
1,938.34
EFT
Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax
Deposit Service. Transfers are typically made up to two days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
Accounts Payable
Checks by Date - Detail by Check Date
User: pang.silseth
Printed: 6/17/2026 10:03 AM ,-7k. DEN HILLS
Check No
Vendor No
Vendor Name
Check Date
Check Amount
Invoice No
Description
Reference
ACH
ACH001
US BANK
05/31/2026
ARVIM52026
THE HOME DEPOT 2847 Batteries
495.21
ARVIM52026
APPLE.COM/BILL Icloud
0.99
CHRIM52026
APPLE.COM/BILL ICloud
0.99
CHRIM52026
MENARDS BLAINE MN Shop Tools
20.48
FRIDJ52026
AMAZON MKTPL*BJITD3GR1 Mulch
223.08
FRIDJ52026
4IMPRINT INC Caps
280.13
FRIDJ52026
FULL SOURCE LLC Vests
280.68
FRIDJ52026
AMAZON RETA* BF8W48T22 Printer
779.98
FRIDJ52026
BT *THE SAFETY SOURCE Gloves
318.40
FRIDJ52026
AMAZON MKTPLACE PMTS Credit
-223.08
FRIDJ52026
4IMPRINT INC Staff T-Shirts
438.34
FRIDJ52026
BT *THE SAFETY SOURCE Gloves Return
-318.40
FRIDJ52026
CRITICAL TOOL Rainsuits
350.87
GEBAM52026
APPLE.COM/BILL ICloud
0.99
14ANSJ52026
FMCSA D&A CLEARINGHOUSE Query Purcl
6.25
IIANSJ52026
DAVANNIS #10 ARDEN HILL CC Worksessioi
131.07
IIANSJ52026
JIMMY JOHNS - 1532 - E CC Worksession
243.28
IIANSJ52026
LEAGUE OF MINNESOTA CITI LMC Confere
425.00
HANSJ52026
FACEBK *4HMZ6PMPR2 75th Anniversary
15.86
HANSJ52026
DAVANNIS #10 ARDEN HILL CC Worksessioi
136.49
JAGOJ52026
INT'L CODE COUNCIL INC-Permit Tech Test
320.00
JOHNM52026
AMAZON MARK* BJ59A72S1 Tennis
78.99
JOHNM52026
AMAZON MKTPL*BF5PA6GI2 First Aid 75th
29.81
JOHNM52026
W W W.PEACHJAR.COM Touch A Truck
75.00
JOHNM52026
AMAZON MARK* BJ40I4NMO Tennis
261.70
JOHNM52026
AMAZON RETA* BY8TG7191 Soccer Net
163.62
JOHNM52026
SQ *DAVIS LOCK AND SAFE Parks
20.00
JOHNM52026
AMAZON MARK* BVOHH9XR1 Youth Soccer
125.57
JOHNM52026
WWW.PEACHJAR.COM Playground
75.00
MIKAT52026
APPLE.COM/BILL ICloud
0.99
MIKAT52026
THE HOME DEPOT 2847 Batteries
563.33
MIKAT52026
MENARDS BLAINE MN Supplies
89.33
MILLL52026
MINUTEMAN PRESS NEW BRIG
549.50
MOONJ52026
APPLE.COM/BILL ICloud
0.99
SKALJ52026
WOMEN IN LEISURE SERVICES
42.00
SWEAD52026
PSN*MINNESOTA RWA MN
425.00
YANGJ52026
AMAZON.COM*BY0GA8YE1VibrationPlate
243.69
YANGJ52026
WILLSCOT MOBILE MINI Hazelnut Warning
478.16
YANGJ52026
WILLSCOT MOBILE MINI Hazelnut Warming
-881.00
YANGJ52026
AMAZON.COM*B70S420PO Roberts Rule Boa
21.69
Total for this ACH Check for Vendor ACH001:
6,289.98
ACH
ACH002
AFLAC
05/31/2026
868313
Insurance Premiums -May 2026
45.52
Total for this ACH Check for Vendor ACH002:
45.52
AP Checks by Date - Detail by Check Date (6/17/2026 10:03 AM) Page 1
Check No
Vendor No
Vendor Name Check Date
Check Amount
Invoice No
Description Reference
ACH
ACH005
MINNESOTA REVENUE -SALES & USE 05/31/2026
5152026
April Sales/Use Tax
0.04
5152026
April Sales/Use Tax
151.58
5152026
April Sales/Use Tax
0.42
5152026
April Sales/Use Tax
9,227.96
Total for this ACH Check for Vendor ACH005:
9,380.00
ACH
ACH007
QUADIENT FINANCE USA INC 05/31/2026
5152026
Postage
1,000.00
Total for this ACH Check for Vendor ACH007:
1,000.00
ACH
ACH008
HEALTHEQUITY 05/31/2026
iu29kkc
Health Care FSA
702.88
xrzw7vn
Monthly Fee -May
61.05
Total for this ACH Check for Vendor ACH008:
763.93
Total for 5/31/2026: 17,479.43
ACH
0327
STAPLES INC 06/05/2026
6063580856
Supplies
91.87
6063580857
Supplies
15.78
6063649722
Supplies
3.69
6063649723
Supplies
14.39
6063717449
Supplies
7.59
6063717450
Supplies
290.12
6063818415
Supplies
69.39
Total for this ACH Check for Vendor 0327:
492.83
ACH
0387
MISSIONSQUARE #302482 06/05/2026
PR 26-12
PR Batch 00100.06.2026 MissionSquare EE Dec PR Batch 00100.06.2026 Mis;
2,580.00
PR 26-12
PR Batch 00100.06.2026 MissionSquare EE Pen PR Batch 00100.06.2026 Mis;
409.58
Total for this ACH Check for Vendor 0387:
2,989.58
ACH
10268
DAVID SWEARINGEN 06/05/2026
052926
Per Diem Reimbursement - APWA Spring Confc
85.45
052926
Mileage Reimbursement - APWA Spring Confer,
185.60
Total for this ACH Check for Vendor 10268:
271.05
ACH
10363
MINUTE MAKER SECRETARIAL 06/05/2026
M2236
5111 CC Meeting Minutes
219.50
Total for this ACH Check for Vendor 10363: 219.50
ACH 10579 LEVANDER GILLEN & MILLER P.A. 06/05/2026
42000E-0526 May Legal 1,245.50
42000E-0526 May Legal 87.50
42000E-0526 May Legal 5,477.50
42000E-0526 May Legal 595.00
Total for this ACH Check for Vendor 10579: 7,405.50
ACH 1125 BOLTON & MENK INC 06/05/2026
0395358 GIS Services 1,690.00
0395358 Escrow # 833; JDA PC 25-003 533.50
AP Checks by Date - Detail by Check Date (6/17/2026 10:03 AM) Page 2
Check No
Vendor No
Vendor Name Check Date
Check Amount
Invoice No
Description Reference
Total for this ACH Check for Vendor 1125:
2,223.50
ACH
4447
BRAUN INTERTEC CORPORATION 06/05/2026
IN1016157
2026 PMP
1,460.00
Total for this ACH Check for Vendor 4447:
1,460.00
ACH
4889
COMMUNITY FOOTWORKS 06/05/2026
06032026
June Footcare Clinic
504.00
Total for this ACH Check for Vendor 4889:
504.00
ACH
6555
TKDA INC 06/05/2026
002026002857
2024 CIPP Lining
237.98
002026003051
2025 CIPP Lining
120.98
Total for this ACH Check for Vendor 6555:
358.96
ACH
TOII
TOKLE INSPECTIONS INC 06/05/2026
060126
May Electrical Inspections
280.00
Total for this ACH Check for Vendor TOII:
280.00
54231
10629
AERIAL ILLUMINATIONS 06/05/2026
INV-250242
75th Celebration -Drone Show
6,000.00
Total for Check Number 54231:
6,000.00
54232
8884
CASCADE ENGINEERING INC. 06/05/2026
261009709
Recycle Carts
3,943.50
261009993
Recycle Carts
36,977.60
Total for Check Number 54232:
40,921.10
54233
0447
I.U.O.E LOCAL 49 BENEFIT FUND-INSI 06/05/2026
BP3.0726
July Insurance
11,725.00
NB4.0726
July Insurance
1,907.00
Total for Check Number 54233:
13,632.00
54234
10648
METRO SOUND AND LIGHTING INC 06/05/2026
368097
supplies
24.72
Total for Check Number 54234:
24.72
54235
10486
MINNESOTA METRO NORTH TOURISIN 06/05/2026
052826
Quality Inn April 2026 Lodging Tax
3,362.05
Total for Check Number 54235:
3,362.05
54236
1143
OFFICE OF THE SECRETARY OF STATI 06/05/2026
060326
Notary Application
120.00
Total for Check Number 54236:
120.00
54237
10635
STEVEN TOKLE INSPECTIONS INC 06/05/2026
060126
May Electrical Inspections
4,994.72
Total for Check Number 54237:
4,994.72
54238
10647
WILSON COMPANY 06/05/2026
5952
75th Celebration Promo Items
1,508.66
AP Checks by Date - Detail by Check Date (6/17/2026 10:03 AM)
Page 3
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
Total for Check Number 54238:
1,508.66
Total for 6/5/2026:
86,768.17
ACH 0189
GOPHER STATE ONE CALL
06/12/2026
6050190
Locates -May
Locates
111.15
6050190
Locates -May
Locates
111.15
6050190
Locates -May
Locates
111.15
Total for this ACH Check for Vendor 0189:
333.45
ACH 0192
GRAINGER INC
06/12/2026
9921802519
Caulk Guns
435.59
9934037079
Marking Paint
37.02
9936778522
Battery
43.08
9937202944
Brush
35.64
9939231511
Furniture Glides
9.48
Total for this ACH Check for Vendor 0192: 560.81
ACH
0285
XCEL ENERGY
06/12/2026
978444724
Service 4/21/26-5/17/26
70.75
978444724
Service 4/21/26-5/17/26
1,826.46
978444724
Service 4/21/26-5/17/26
21.34
Total for this ACH Check for Vendor 0285:
1,918.55
ACH
0319
CITY OF ROSEVILLE
06/12/2026
0242766
April Water
124,492.52
Total for this ACH Check for Vendor 0319:
124,492.52
ACH
0327
STAPLES INC
06/12/2026
6064046940
Supplies
48.98
6064046940
Supplies
92.06
Total for this ACH Check for Vendor 0327:
141.04
ACH
0750
VERIZON WIRELESS
06/12/2026
6143272339
Service 4/11-5/10
951.28
Total for this ACH Check for Vendor 0750:
951.28
ACH
0772
ESS BROTHERS & SONS
INC 06/12/2026
GG2689
PWMP-Thom Dr
3,011.00
Total for this ACH Check for Vendor 0772:
3,011.00
ACH
10476
TWIN CITIES COMMERCIAL CLEANEI 06/12/2026
06261941
Janitorial Service -June
1,660.75
Total for this ACH Check for Vendor 10476:
1,660.75
ACH
10497
CINTAS CORP
06/12/2026
4271420204
June Mats
116.25
5339205002
Fist Aid
68.18
5339205002
Fist Aid
43.67
Total for this ACH Check for Vendor 10497: 228.10
AP Checks by Date - Detail by Check Date (6/17/2026 10:03 AM) Page 4
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
ACH 10617
I & S GROUP INC
06/12/2026
133171
2026 Street Maintenance
1,290.00
133172
Chatham Storm & Trail
1,275.00
Total for this ACH Check for Vendor 10617:
2,565.00
ACH 1125
BOLTON & MENK INC
06/12/2026
0396264
RRA Report -May
372.50
Total for this ACH Check for Vendor 1125: 372.50
ACH
2490
CORE & MAIN LP
06/12/2026
V000040406
Manhole and Catch Basin Rings
4,324.93
V000040406
Manhole and Catch Basin Rings
4,324.93
V000040434
Adhesive
498.00
Total for this ACH Check for Vendor 2490:
9,147.86
ACH
2501
DAVIS LOCK AND SAFE
06/12/2026
T27728
Perry Park
300.00
Total for this ACH Check for Vendor 2501:
300.00
ACH
5173
BADGER METER
06/12/2026
80239059
Beacon & LTE Sery Units -May
918.00
Total for this ACH Check for Vendor 5173:
918.00
ACH
5180
THE TESSMAN COMPANY LLC 06/12/2026
S435196-IN
Supplies
945.87
S435344-IN
Supplies
237.45
Total for this ACH Check for Vendor 5180: 1,183.32
ACH
5587
CES IMAGING INC 06/12/2026
INVI83251
May Rental
60.00
INVI83362
Printhead
18.95
INVI83385
Cartridge
18.95
INV183802
June Rental
60.00
INV183802
Supplies
3.60
Total for this ACH Check for Vendor 5587:
161.50
ACH
5593
AMERICAN LEGAL PUBLISHING COR 06/12/2026
51220
2026 S-68 Online Code
45.00
Total for this ACH Check for Vendor 5593:
45.00
ACH
5665
METERING & TECHNOLOGY SOLUTI( 06/12/2026
INV 10402
3" Compund Meter
264.03
Total for this ACH Check for Vendor 5665:
264.03
ACH
7025
ON SITE COMPANIES -OSSTC INC 06/12/2026
0002079444
Restrooms
882.00
Total for this ACH Check for Vendor 7025:
882.00
ACH
8870
CHET'S SHOES INC 06/12/2026
LLC70538
Seasonal Boots
249.00
Total for this ACH Check for Vendor 8870: 249.00
AP Checks by Date - Detail by Check Date (6/17/2026 10:03 AM) Page 5
Check No
Vendor No
Vendor Name
Check Date
Check Amount
Invoice No
Description
Reference
54239
0131
BEISSWENGERS HOMETOWN HARDVI 06/12/2026
4545/6
Supplies
56.99
B62079/6
Padlocks
110.96
Total for Check Number 54239:
167.95
54240
CPF 1
CENTRAL PENSION FUND SOURCE A
06/12/2026
184503.0526
May Pension
4,992.00
Total for Check Number 54240:
4,992.00
54241
0342
CITY OF SHOREVIEW
06/12/2026
0000001638
Lake Johanna Fire Station
90,750.00
Total for Check Number 54241:
90,750.00
54242
10633
COMPANION ANIMAL CONTROL
06/12/2026
05-2026
Animal Control -May
400.00
Total for Check Number 54242:
400.00
54243
0849
FRA-DOR INC
06/12/2026
2605009
Mulch
216.00
Total for Check Number 54243:
216.00
54244
10460
LANO EQUIPMENT INC
06/12/2026
02-1237802
Hitch Extension
392.17
Total for Check Number 54244:
392.17
54245
10649
MARCO TECHNOLOGIES LLC-131411
06/12/2026
INV15284505
Staples
110.10
Total for Check Number 54245:
110.10
54246
10467
SAFETYFIRST PLAYGROUND MAINTI 06/12/2026
20263571
Playground Surfacing
5,640.75
Total for Check Number 54246:
5,640.75
54247
10354
ST. PAUL PIONEER PRESS
06/12/2026
92882
Escrow #870:26-008 & #874:26-012
102.60
92882
Zoning Code PC 26-10 & 11
103.93
92882
Summary Ordinances 2006-08 &09
82.75
Total for Check Number 54247:
289.28
54248
10638
STATE INDUSTRIAL PRODUCTS
06/12/2026
904216289
Supplies
650.00
Total for Check Number 54248:
650.00
54249
3099
TRI STATE BOBCAT INC-LITTLE CANT 06/12/2026
A63965
Parts
423.99
Total for Check Number 54249:
423.99
54250
10647
WILSON COMPANY
06/12/2026
5960
TC Gateway -Promo Items
5,485.48
Total for Check Number 54250: 5,485.48
AP Checks by Date - Detail by Check Date (6/17/2026 10:03 AM) Page 6
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for 6/12/2026: 258,903.43
Report Total (55 checks): 363,151.03
AP Checks by Date - Detail by Check Date (6/17/2026 10:03 AM) Page 7
CONSENT ITEM - 8B
MEMORANDUM
DATE: June 22, 2026
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, City Administrator
FROM: Julie Hanson, Assistant to the City Administrator/City Clerk
SUBJECT: Ordinance Amendment Chapter 7, Section 720 — Recreation Areas
Budgeted Amount: Actual Amount: Funding Source:
Council Should Consider
Motion to approve, table, or deny the following:
• Ordinance 2026-012 Amending Chapter 7, Section 720, Subsection 720.06, Subd. 10
Alcoholic and Intoxicating Beverages in City Open Space Site
Backiround/Discussion
The City Council discussed the 75th anniversary event at its June 8 work session. Staff was
directed to bring forward an ordinance amendment to include the following language within
Chapter 7, Section 720, Subsection 720.06, Subd. 10:
• Permit the transport, possession, sale and consumption of alcoholic beverages from 3:00
pm to 10:30 pm within Cummings Park on July 17, 2026.
Attached is a redlined draft Ordinance 2026-012 as such. The passage of this ordinance would be
effective immediately and sunset at 10:30 pm on July 17, 2026, requiring no follow-up Council
action.
Budget Impact
N/A
Attachments
Attachment A: Draft Ordinance 2026-012
Page l of 1
4resent,�, Attachment
e A
75 Years
4� 4e
� h
�l ry
ORDINANCE NO.2026-012
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
AN ORDINANCE AMENDING
CHAPTER 7 — RECREATION AREAS
OF THE ARDEN HILLS CITY CODE
THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS:
SECTION 1. Chapter 7 — Recreation Areas, Section 720 — Arden Hills Parks System,
Subsection 720.06 — General Conduct, Subdivision 10 Alcoholic and Intoxicating Beverages is
hereby amended by adding the underlined language to read as follows:
Subd. 10 Alcoholic and Intoxicating Beverages. No person shall transport, possess,
offer for sale, consume or be under the influence of any alcoholic or intoxicating beverages
in any open space site.. except as designated below:
The transport, possession, sale, and consumption of any alcoholic or intoxicating beverages
is permitted from 3:00 p.m. to 10:30 p.m. within Cummings Park on July 17, 2026.
SECTION 2. This Ordinance shall become effective immediately upon its passage and
publication according to law.
PASSED and ADOPTED this 22nd day of June 2026, by the City Council of the City of
Arden Hills, Minnesota.
CITY OF ARDEN HILLS
an
David Grant, Mayor
ATTEST:
Julie Hanson, City Clerk
Published in the Pioneer Press on June , 2026
To view the final document, access adopted Ordinances via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage
Page 1 of 1
CONSENT ITEM - 8C
75 Years
MEMORANDUM
DATE: June 22, 2026
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, City Administrator
FROM: Julie Hanson, Assistant to the City Administrator/City Clerk
SUBJECT: Acknowledgment of Minnesota Building and Construction Trades Application to
Hold a Raffle at the September 19, 2026 Ribfest Event with No Waiting Period
Budgeted Amount: Actual Amount: Funding Source:
Council Should Consider
Motion(s) to approve, table or deny the following:
• Acknowledgment of the LG220 Application from Minnesota Building and Construction
Trades for a raffle to be held at the September 19, 2026 Ribfest Event.
Background/Discussion
Minnesota Building and Construction Trades submitted a request for authorization to hold a raffle
for the purpose of fundraising for the 5016 Building Strong Communities (BSC). Funds raised
will be used for future events with service members, veterans, and their families such as unit
picnics, departure ceremony support and trade -specific projects such as home repair when service
members are deployed. Per Minnesota's Lawful Gambling regulations, formal acknowledgment of
the application from the City is required.
A requirement of the LG220 Application for Exempt Permit is that the City must formally
acknowledge the application with no waiting period, with a 30-day waiting period, or denial thereof.
Staff recommends Council approve a motion acknowledging the LG220 Application for Exempt
Permit to conduct a raffle with a drawing date of September 19, 2026, with no waiting period.
Budget Impact
N/A
Attachments
Attachment A: LG220 application
Attachment B: Non-profit letter
Page 1 of 1
Attachment A
MINNESOTA LAWFUL GAMBLING
LG220 Application for Exempt Permit
4/23
Page 1 of 3
An exempt permit may be issued to a nonprofit Application Fee (non-refundable)
organization that: Applications are processed in the order received. If the application
conducts lawful gambling on five or fewer days, and is postmarked or received 30 days or more before the event, the
awards less than $50,000 in prizes during a calendar application fee is $100; otherwise the fee is $150.
year.
If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of
$1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite
your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted.
ORGANIZATION INFORMATION
Organization Previous Gambling
Name: Building Strong Communities, Inc. Permit Number: X-95916-25-001
Minnesota Tax ID Federal Employer ID
Number, if any: 8027157 Number (FEIN), if any: 88-0687710
Mailing Address: 353 W 7th Street, Suite 105
City: St. Paul State: MN Zip; 55102 County: Ramsey
Name of Chief Executive Officer (CEO): Tom D'Icklich
CEO Daytime Phone: 651-287-9999 CEO Email: tdicklich@mntrades.org
(permit will be emalled to this email address unless otherwise Indicated below)
Email permit to (if other than the CEO): Jaiken@buildingstrong.org
NONPROFIT STATUS
Type of Nonprofit Organization (check one):
IZIFraternal = Religious Veterans Other Nonprofit Organization
Attach a copy of one of the following showing proof of nonprofit status:
(DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.)
❑✓ A current calendar year Certificate of Good Standing
Don't have a copy? Obtain this certificate from:
MN Secretary of State, Business Services Division Secretary of State website, phone numbers:
60 Empire Drive, Suite 100 www.sos.state.mn.us
St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767
F IRS income tax exemption (501(c)) letter in your organization's name
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the
IRS toll free at 1-877-829-5500.
❑ IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter)
If your organization falls under a parent organization, attach copies of both of the following:
1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling; and
2. the charter or letter from your parent organization recognizing your organization as a subordinate.
GAMBLING PREMISES INFORMATION
Name of premises where the gambling event will be conducted
(for raffles, list the site where the drawing will take place): 34th Red Bull Infantry Division Headquarters
Physical Address (do not use P.O. box): 4800 Hamline Ave N
Check one:
City: Arden Hills Zip: 55112 County: Ramsey
Township: Zip: County:
Date(s) of activity (for raffles, indicate the date of the drawing): 9/19/2026
Check each type of gambling activity that your organization will conduct:
Bingo = Paddlewheels = Pull -Tabs = Tipboards El Raffle
Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull -tabs, and tipboards must be obtained
from a distributor licensed by the Minnesota Gambling Control Board, EXCEPTION: Bingo hard cards and bingo ball selection
devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to
www.mn.gov/gcb and click on Distributors under the List of Licensees tab, or call 651-539-1900.
LG220 Application for Exempt Permit
4/23
Page 2 of 3
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to
the Minnesota Gambling Control Board)
CITY APPROVAL
COUNTY APPROVAL
for a gambling premises
for a gambling premises
located within city limits
located in a township
FV The application is acknowledged with no waiting period.
The application is acknowledged with no waiting period.
The application is acknowledged with a 30-day waiting
❑ The application is acknowledged with a 30-day waiting
period, and allows the Board to issue a permit after 30 days
period, and allows the Board to issue a permit after
(60 days for a 1st class city).
30 days.
The application is denied.
❑The application is denied.
Print City Name: Arden Hills
Print County Name:
Signature of City Personnel:
Signature of County Personnel:
Title: Date:
Title: Date:
TOWNSHIP (if required by the county)
On behalf of the township, I acknowledge that the organization
is applying for exempted gambling activity within the township
limits. (A township has no statutory authority to approve or
The city or county must sign before
deny an application, per Minn. Statutes, section 349.213.)
submitting application to the
Gambling Control Board.
Print Township Name:
Signature of Township Officer:
Title: Date:
CHIEF EXECUTIVE OFFICER'S SIGNATURE (required)
The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial
report will be completed and returned to the Board within 30 days of the event date.
Chief Executive Officer's Signature: Date:
(Signature must a CEO's signature; designee may not sign)
Print Name: Tom Dicklich
REQUIREMENTS
MAIL APPLICATION AND ATTACHMENTS
Complete a separate application for:
Mail application with:
• all gambling conducted on two or more consecutive days; or
a copy of your proof of nonprofit status; and
• all gambling conducted on one day.
application fee (non-refundable). If the application is
Only one application is required if one or more raffle drawings are
postmarked or received 30 days or more before the event,
conducted on the same day.
the application fee is $100; otherwise the fee is $150.
Financial report to be completed within 30 days after the
Make check payable to State of Minnesota.
gambling activity is done:
To: Minnesota Gambling Control Board
A financial report form will be mailed with your permit. Complete
1711 West County Road B, Suite 300 South
and return the financial report form to the Gambling Control
Roseville, MN 55113
Board.
Questions?
Your organization must keep all exempt records and reports for
Call the Licensing Section of the Gambling Control Board at
3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)).
651-539-1900.
Data privacy notice: The information requested
application. Your organization's name and
ment of Public Safety; Attorney General;
on this form (and any attachments) will be used
address will be public information when received
Commissioners of Administration, Minnesota
by the Gambling Control Board (Board) to
by the Board. All other information provided will
Management & Budget, and Revenue; Legislative
determine your organization's qualifications to
be private data about your organization until the
Auditor, national and international gambling
be Involved in lawful gambling activities in
Board issues the permit. When the Board issues
regulatory agencies; anyone pursuant to court
Minnesota. Your organization has the right to
the permit, all information provided will become
order; other individuals and agencies specifically
refuse to supply the information; however, if
public. If the Board does not Issue a permit, all
authorized by state or federal law to have access
your organization refuses to supply this
information provided remains private, with the
to the information; individuals and agencies for
Information, the Board may not be able to
exception of your organization's name and
which law or legal order authorizes a new use or
determine your organization's qualifications and,
address which will remain public. Private data
sharing of'information after this notice was
as a consequence, may refuse to issue a permit.
about your organization are available to Board
given; and anyone with your written consent.
If your organization supplies the Information
members, Board staff whose work requires
requested, the Board will be able to process the
access to the information; Minnesota's Depart -
This form will be made available in alternative format (i.e. large print, braille)
upon request.
An equal opportunity employer
4/23
Page 3 of 3
How You May How You May Not
Spend Gambling Funds Spend Gambling Funds
Allowable expenses - Gambling funds may be
spent for allowable expenses, such as:
• gambling equipment (pull -tabs, bingo paper,
bingo blower, paddlewheel tickets, tipboard
games);
• advertising;
• printing raffle tickets; or
• any services or goods that are directly related
to the conduct of your gambling.
Charitable contributions - Gambling funds may
be spent for the following charitable contributions
(lawful purpose):
• to or by 501(c)(3) organization and 501(c)(4)
festival organizations;
• relieving the effects of poverty, homelessness,
or disability;
• problem gambling programs approved by the
Minnesota Department of Human Services;
public or private nonprofit school;
• scholarships (if a contribution is made to a
scholarship fund, it must be made to a
nonprofit organization whose primary mission
is to award scholarships);
• church;
• recognition of military service (open to public)
or active military personnel in need;
• activities and facilities benefiting youth under
age 21;
• citizen monitoring of surface water quality,
with data submitted to Minnesota PCA;
• unit of government (NOTE: A direct
contribution to a law enforcement or
prosecutorial agency is not allowed);
• wildlife management projects or activities that
benefit the public -at -large, with DNR approval;
• grooming and maintaining snowmobile or
all -terrain trails that are grant-in-aid trails, or
other trails open to public use, with DNR
approval;
• supplies and materials for DNR training
and educational programs;
• nutritional programs, food shelves, and
congregate dining programs primarily for
persons who are 62 or older or disabled;
• community arts organizations or programs;
• humanitarian service recognizing volunteerism
or philanthropy; and
• acquisition and repair of real property and
capital assets (contact the Gambling Control
Board for requirements).
Controlled contribution - An organization
may not retain any control over any
contribution made from gambling funds.
The only exception is for expenditures by
a 501(c)(3) organization or a 501(c)(4)
festival organization to its general
fund.
2. Financial gain - A contribution or
expenditure may not be made if it results in
any monetary, economic, financial, or
material benefit to the organization making
the contribution or expenditure.
3. Government - An expenditure may not
be made for:
• influencing the nomination or election
of a candidate for public office;
• promoting or defeating a ballot question;
or
• any activity intended to influence an
election or a governmental decision -
making process.
4. Law enforcement - A direct contribution
may not be made to a law enforcement or
prosecutorial agency.
5. Pension - A contribution may not be made
to a government pension or retirement
fund, such as a fire relief association.
6. Conflict of interest - A contribution or
expenditure may not be made if it is not
allowed under the conflict of interest
provisions of the Minnesota Nonprofit
Corpo-ration Act, Minnesota Statutes,
Section 317A.255.
7. Alcohol - An expenditure may not be made
for the purchase of any intoxicating liquor,
wine, or malt beverages.
8. Fundraising - An expenditure may not be
made for fundraising costs, except as
allowed for a 501(c)(3) organization or
501(c)(4) festival organization from its
general fund.
9. Other organizations - With few excep-
tions, gambling funds may not be contrib-
uted to other organizations or clubs such as
veterans, fraternal, Lions, etc, unless it is a
501(c)(3) organization.
10. Other contributions - A contribution may
not be made to a 501(c)(3) organization or
another entity with the intent or effect of
not complying with lawful purpose
restrictions or requirements.
Minnesota Gambling Control Board 2023
MINNESOTA GAMBLING CONTROL BOARD
BINGO AND RAFFLE - Checklist for Excluded/Exempt Permits
The purpose of this form is to help your organization conduct excluded/exempt gambling in compliance with the requirements
listed below. Exempt and Excluded activities cannot be conducted in the same calendar year. The five forms of lawful gambling are
bingo, paddlewheels, pull -tabs, raffles and tipboards. Detailed information regarding each requirement is available by clicking on
the following links [in blue italics]: 1) applicable statutes and rules; 2) the lawful Gambling Manual; 3) the online class,
"Conduct of Raffles"; and 4) the phone number and email address of your county's Licensing (license, permits and leases) and
Compliance (conduct and reporting) Specialists,
Check
RAFFLES
...BOX
1, Tickets are printed in accordance with MN Rule 7861.0310.
2. Tickets contain the sequential number of the raffle ticket. Theatre style tickets may be used, (349.173)
3, A list of prizes and a statement of other relevant information is made available to ticket purchasers, (349.173)
4. The organization must pay in full or otherwise become the owner of all prizes prior to the raffle drawing, except for
raffles with gross receipts of $60 or less, (7861.0260)
5. A merchandise certificate is used when a prize requiring registration or licensure (guns, cars, ATVs, etc,) is offered.
(7861,0260)
6, Prizes must not consist of lawful gambling equipment including raffle tickets for another raffle. (7861.0260)
7, The total value of lawful gambling prizes awarded (use fair market value for donated prizes) does not exceed $50,000 in
a calendar year. (349.166)
8, Cash must not be substituted for merchandise prizes that have been won, (7861,0260Subp, 4C(2))
9. Alcohol is only awarded as a prize to persons who demonstrate that they are 21 years of age or older. (340A.707)
10.Only cash, personal checks, cashier's checks, money orders, travelers' checks, and debit cards may be accepted for the
purchase of tickets (NO CREDIT CARDS - NO INTERNET SALES). (349,2127) (7861.0260)
11. The method of winner selection cannot be manipulated or based on the outcome of an event not under the
organization's control. (349.173)
12. Persons are not required to be present at a raffle drawing to be eligible to win. (349.173) (7861.0310)
13. Raffle tickets are not sold to or won by persons under age 18. (349.181) (7861,0310)
14. Purchasers are not required to buy anything other than the ticket. (349.173) (7861.0310)
15. Clear and legible house rules in accordance with MN Rule 7861.0310 are prominently posted at the point of winner
selection.
16. An exempt permit financial report (LG220A) must be submitted to the Gambling Control Board within 30 days of the
gambling occasion. (349.166)
BINGO
1. Clear and legible house rules in accordance with MN Rule 7861.0270 are prominently posted at the point of winner
selection,
2. House rules include the policy on declaring bingo and last number called, (7861.0270 Subp. 2A(1))
3. House rules include the reasons for potentially cancelling bingo occasions. (7861,0270 Subp. 2A(1))
4. All sales must be on a cash basis and take place at the permitted premises during or immediately prior to the bingo
occasion, (NO CREDIT CARDS - NO INTERNET SALES) (7861.0270 Subp. 58(1))
5. Bingo paper must not be offered for free or discounted unless the price is reduced with a coupon.
(7861,0270Subp, 5B(7))
6. Bingo balls must be available for inspection by at least one player before the occasion begins to determine that all are
present and in operating condition. (7861.0270 Subp. 3A)
7. No reservation of bingo cards or bingo paper for any person (7861.0270 Subp. 3F)
8, Bingo records (including bingo program) must be kept for 3%: years. (7861.0270 Subp. 11)
BINGO AND RAFFLES
1, Gambling records must be kept for 3%2 years, (7861,0310)
2. Gambling funds may only be spent for allowable expenses and lawful purposes. (349.12 Subd. 3a) (349,12 Subd. 25)
(mn.gov/gcb/faq-exemptexcluded.html) and (mn.gov/gcb/assets/infosheetspendinggamblingfunds,pdf)
7/23
Attachment B
raDepartment of the Treasury
Internal Revenue Service
Tax Exempt and Government Entities
IRS P.O. Box 2508
Cincinnati, OH 45201
BUILDING STRONG COMMUNITIES INC
C/O THOMAS DICKLICH
353 WEST SEVENTH STREET SUITE 105
SAINT PAUL, MN 55102-2314
Dear Applicant:
Date:
10/03/2022
Employer ID number:
88-0687710
Person to contact:
Name: Oleg Berenson
ID number: 17242
Telephone: (877) 829-5500
Accounting period ending:
December 31
Public charity status:
170(b)(1)(A)(vi)
Form 990 / 990-EZ / 990-N required:
Yes
Effective date of exemption:
December 16, 2021
Contribution deductibility:
Yes
Addendum applies:
No
DLN:
26053473008242
We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code
(IRC) Section 501(c)(3). Donors can deduct contributions they make to you under IRC Section 170. You're also
qualified to receive tax deductible bequests, devises, transfers or gifts under Section 2055, 2106, or 2522. This
letter could help resolve questions on your exempt status. Please keep it for your records.
Organizations exempt under IRC Section 501(c)(3) are further classified as either public charities or private
foundations. We determined you're a public charity under the IRC Section listed at the top of this letter.
If we indicated at the top of this letter that you're required to file Form 990/990-EZ/990-N, our records show
you're required to file an annual information return (Form 990 or Form 990-EZ) or electronic notice (Form
990-N, the e-Postcard). If you don't file a required return or notice for three consecutive years, your exempt
status will be automatically revoked.
If we indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral part of
this letter.
Letter 947 (Rev. 2-2020)
Catalog Number 35152P
For important information about your responsibilities as a tax-exempt organization, go to www.irs.gov/charities.
Enter "4221-PC" in the search bar to view Publication 4221-PC, Compliance Guide for 501(c)(3) Public
Charities, which describes your recordkeeping, reporting, and disclosure requirements.
We sent a copy of this letter to your representative as indicated in your power of attorney.
Sincerely,
41- . Z�
Stephen A. Martin
Director, Exempt Organizations
Rulings and Agreements
Letter 947 (Rev. 2-2020)
Catalog Number 35152P
CONSENT ITEM - 8D
75 Years
MEMORANDUM
DATE: June 22, 2026
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, City Administrator
FROM: Julie Hanson, Assistant to the City Administrator/City Clerk
SUBJECT: Ribfest 2026 — Outdoor Concert License and Miscellaneous Permit Conditional
Approval
Budgeted Amount: Actual Amount: Funding Source:
Council Should Consider
Motion(s) to approve, table or deny the following:
• Conditional approval of an outdoor concert license and miscellaneous permit regarding the
2026 Ribfest event to be located at the Red Bulls Headquarters on Saturday, September 19.
Background/Discussion
Kevin Olson of SnowGlobe is once again planning a 2026 Ribfest event to be held at the Red Bulls
Headquarters on September 19, 2026 from noon to 6 pm.
Liquor will be offered at the event which will once again be provided by Skinners Pub, a restaurant
that holds a State of Minnesota caterer's license and on -sale liquor license, satisfying the State's
requirement for serving liquor at an event. The sponsor also plans to hold a raffle, which requires
submittal of the State of Minnesota's LG220 gambling application and acknowledgement of such
by the City Council. That application is being brought forward to the City Council for
consideration under Consent Item 8C at tonight's meeting.
Regarding City approvals, a miscellaneous permit for the event itself and an outdoor concert license
for live music are required. These items require City Council approval and are attached (see
Attachments A and B).
A zoning permit for tents is also required but does not require formal Council approval. City staff
worked with the Fire Marshal regarding the applicable zoning permit for tents.
Page 1 of 1
Staff is requesting Council consideration regarding conditional approval of the City's outdoor
concert license and miscellaneous permit. The permits are conditional based on the following:
• Ramsey County Sheriff and Public Works approval of security and traffic plans
• Lake Johanna Fire Department approval of fire protection and EMS response
• Public Health approval of food handling and/or other public health items
• Approval by any other required regulated agencies not identified here
The sponsors of the event must comply with any requests made of the aforementioned agencies to
satisfy permit approvals. As part of this approval, Staff or Council will have the right to revoke the
permit should it be deemed the event or its sponsors are not complying, or planning to not comply,
with any of the outlined provisions.
Bud1jet Impact
N/A
Attachments
Attachment A: Miscellaneous permit application
Attachment B: Outdoor Concert license application
Page 2 of 2
Attachment A
From: noreDlv(alcivicolus.com
To: Julie Hanson; Julie Horak; Amy LaMere; Jennifer Estlina
Subject: Online Form Submittal: Miscellaneous Permit Application
Date: Friday, June 5, 2026 6:11:25 PM
Miscellaneous Permit Application
Applicant Information
First Name Kevin
Last Name Olson
Address1
Address2 Field not completed.
City
State MN
Llp
Phone Number
Email Address
Activity Information
Type of Acivity
Business Name
Activity Address1
Activity Address2
City
State
Zip
Start Date and Time
End Date and Time
Additional Information
Approval Process
55073
kevin&snowglobe pr. com
Circuses and Carnivals
Yellow Ribbon Ribfest i Building Strong Communities 501c3
4800 Hamline AVE N
National Guard Vessey Readiness Center
Arden Hills
MN
55126
9/19/2026 6:00 AM
9/19/2026 6:00 PM
3rd Annual community event
Special Instructions
Types of activities that may be included in this permit application are: • 5K
Running race through Arden Hills. City requires a copy of the applicant's liability
insurance releasing the City from liability (no fee). • Block parties (no fee). • Flea
markets and tent/sidewalk sales ($50). • Concession stands. • Circuses and
carnivals. • Itinerant vendors of products or services.
Upload Liability Field not completed.
Insurance Release
Make Payment Pay via Credit Card
Some permits may require City Council approval.
Email not displaying correctly? View it in your browser.
-ARPEN HILLS
1245 West Hwy 96 1 Arden Hills, MN 55112
Phone 651.792.7800 ♦ Fax 651.634.5137
www.citvofardenhills.ora
Applicant Name and Social Security Number (per State Statute 270C.72, Subd. 3):
Kevin Olson o/b/o Yellow Ribbon Ribfest
Local Phone Number:
651-212-0573
Local Fax Number:
None
Attachment B
Outdoor Concert license
SSN Upon Request
Business Name:
Building Strong Communities 501 c3
Address:
353 W 7th ST Suite 105
Contact Name:
Kevin Olson
Date of Event: Estimated Number c
Sept. 19, 2026 1,000
Federal Tax ID # (per State Statute 270C.72, Subd. 3):
88-0687710
City: State: ZIP:
St. Paul �MN 55073
Contact Phone Number: —[�Contact Fax Number:
651-212-0573 None
Attendees: Hours of Event:
0600-1800
• Certificate of Liability Insurance of at least $100,000 for bodily injury to any one person, including accidental death, and not less than $300,000
aggregate; property damage liability of at least $100,000 for each accident and not less than $100,000 aggregate.
• Certificate of Worker's Compensation to the minimum acceptable levels of the State of Minnesota (attached).
• Diagram of event layout including parking area, event seating, booths, stage, etc (attached).
• Written permission of property owner (applicant is property owner).
Kevin A. Olson
6/5/26
Applicant Signature: Date:
Com. Development I I Approved: I Denied: I Date:
Commercial Inspector I I Approved: I Denied: I Date:
City Council I I Approved: I Denied: I Date:
CONSENT ITEM - 8E
MEMORANDUM
DATE: June 22, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Jessica Jagoe, City Administrator
SUBJECT: Resolution 2026-033 Clean Water Fund Grant Agreement with the Metropolitan
Council
Budgeted Amount: Actual Amount: Funding Source:
2026 - $2,000 2026-2028 - $7,750 Water Fund
Council Should Consider
Motions to approve, table, or deny the following:
• Resolution 2026-033 Clean Water Fund Grant Agreement with the Metropolitan Council
Background
At the April 13' meeting, the City Council approved Resolution 2026-014 Authorizing the
Submission of the 2026-2028 Water Efficiency Grant Program Application to the Metropolitan
Council. The City recently learned that it was approved to participate in the grant program. The
grant is made possible by funding from the Clean Water Land and Legacy Amendment; the total
amount the City has allocated towards this project is $38,750 ($31,000 Metropolitan Council Max
Grant + $7,750 City 20% Match).
For this grant period, the program was expanded to allow for 1) commercial devices (washers and
dishwashers only) and 2) replacement of water devices and/or turfgrass (City properties only).
Participating property owners may receive a utility bill credit of up to $200 for residential accounts
and up to $500 for commercial accounts, subject to program requirements and equipment eligibility.
The grant will operate on a first come first serve basis, and once the money has been depleted, the
program will no longer be offered. Staff will continue to mention this program within the City's
newsletter, social media, and website. Following execution of a grant agreement, the program will
run from July 1, 2026 through June 30, 2028.
Page 1 of 2
Budget Impact
The City is required to contribute to this program, of the $38,750, $31,000 is coming from the
Metropolitan Council and $7,750 is coming from the City:
• Residential: Allocation $11,625; City Share $2,325
• Commercial: Allocation $3,875, City Share $775
• Cam: Allocation $23,250; City Share $4,650 (2027 Perry Park Improvement Project)
Attachment
Attachment A: Resolution 2026-033
Attachment B: Clean Water Fund Grant Agreement — Met Council
Attachment C: April 13th City Council Memo
Page 2 of 2
Attachment
1
i e
QreseHE
St �r
4a o�
05 huh
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO.2026-033
RESOLUTION APPROVING CLEAN WATER FUND GRANT WITH
THE METROPOLITAN COUNCIL
WHEREAS, the City of Arden Hills applied for a water efficiency grant with the
Metropolitan Council; and
WHEREAS, the grant is intended to promote water conservation in the City; and
WHEREAS, the City has been selected to participate in this grant.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arden
Hills, Minnesota, authorizes the City Administrator to execute a grant agreement with the
Metropolitan Council to participate in the Clean Water Fund Grant program as called for in the
grant agreement.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
22"d DAY OF DUNE, 2026.
ATTEST:
Julie Hanson, City Clerk
David Grant, Mayor
Page 1 of 1
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills. org and clicking on Archived Documents under Helpful Links on our main webpage.
Attachment B
METROPOLITAN COUNCIL
CLEAN WATER FUND GRANT AGREEMENT
Recipient: City of Arden Hills
Grant No: SG-26E-03-02
Met Council Action: 2026-95 SW
Maximum Grant Amount: $ 31000
Recipient Match (20% of total program excluding low-income option): $ 7750
Recipient's Authorized Representative:
Name: Jessica Jagoe
Mailing Address: 1245 Highway 96 West, Arden Hills, MN 55112
Phone: 651-792-7810
Email Address: jjagoe@cityofardenhills.org
This Clean Water Fund Grant Agreement ("Grant Agreement") is entered into between the Metropolitan
Council, a public corporation and political subdivision of the State of Minnesota ("Met Council") and the
Recipient named above.
RECITALS
1. Minnesota Session Laws 2025, Chapter 36, Article 2, Section 8(b), appropriated to the Met Council
$1,400,000 in funds from the Legacy Amendment's Clean Water Fund ("Clean Water Fund") for State
fiscal years 2026 and 2027, for water demand reduction grants to assist municipalities in the
metropolitan area with implementing water demand reduction measures to ensure the reliability and
protection of drinking water supplies.
2. The Met Council is authorized by Minnesota Statutes sections 473.129, subdivision 4 to apply for and
use grants from the State for any Metropolitan Council purpose and may dispose of the money in
accordance with the terms of the appropriation.
3. The Recipient is authorized to receive grants from the Clean Water Fund for a water demand reduction
program to implement measures to reduce water demand to ensure the reliability and protection of
drinking water supplies.
4. On May 13, 2026, the Met Council authorized the granting $1,399,000 of the appropriation to the
Recipients participating in the grant program.
5. The Recipient represents that it is duly qualified and agrees to perform all services described in this
Grant Agreement to the reasonable satisfaction of the Met Council.
GRANT AGREEMENT
1. Term of Grant Agreement.
1.1. Effective Date. The Effective Date of this Grant Agreement is the date this agreement is fully
executed, provided the Grant Agreement is fully executed on or after July 1, 2026. If the Grant
Agreement is fully executed prior to July 1, 2026, the effective date shall be July 1, 2026.
1.2. Grant Activity Period. The Grant Activity Period runs from the Effective Date through the
Expiration Date.
1.3. Expiration Date. The Expiration Date is the earlier of Recipient's satisfactory fulfillment of
obligations or June 30, 2028.
1.4. Survival of Terms. The following clauses survive the expiration, termination or cancellation of
this Grant Agreement:
• 9. Liability and Insurance;
• 10. Audits;
• 11. Government Data Practices;
• 13. Data Availability;
• 14. Governing Law, Jurisdiction, and Venue;
• 16. Data Disclosure; and
• 18.7 Future Eligibility.
2. Duties, Representations and Warranties of Recipient and Use of Grant Funds.
2.1. The Recipient will conduct, administer and complete in a satisfactory manner and in accordance
with the terms of this Grant Agreement the program ("Recipient Program") which is described in
Recipient's application to the Met Council for assistance under the Met Council's Clean Water Fund
grant program. The Recipient's application is incorporated into this Grant Agreement as Exhibit A.
Recipient will perform the Recipient Program in accordance with the timeline in Exhibit B of this Grant
Agreement and to undertake the financial responsibilities described in Exhibit B which is incorporated
into this Grant Agreement. The Recipient must complete the Recipient Program as described in Exhibits
A and B. The Met Council makes no representation or warranties with respect to the success and
effectiveness of the Recipient Program. The Met Council acknowledges that Recipient Program work
may be limited to soliciting participation by its residents and businesses in the Recipient Program and
requires additional work by the Recipient only to the extent that residents and businesses choose to
participate in the Recipient Program, as described in Exhibit B.
The Grant Funds must be entirely passed through and can only be used for authorized rebates or grants
for qualifying activities.
2.2. Recipient Representations and Warranties. The Recipient represents and warrants to Met
Council, as follows:
A. It has the legal authority to enter into this Grant Agreement and to conduct and administer
the Recipient Program and use the Grant Funds for the purpose or purposes described in this Agreement.
B. It has taken all actions necessary for its execution of the Agreement and has provided to
Met Council a copy of the resolution by its governing body authorizing Recipient to enter into this
Agreement, if required. If a resolution is not required by the Recipient, Recipient shall provide the Met
Council documents acceptable to the Council indicating that the appropriate person(s) has authority to
enter into this agreement on behalf of the Recipient, such as a city policy or city ordinance.
C. It has the legal authority to undertake the Recipient Program, including the Recipient's
financial responsibilities in Exhibit B.
D. Only its Authorized Representative may provide certifications required in this Grant
Agreement and submit pay claims for reimbursement of Recipient Program costs.
E. It will comply with all the terms of this Grant Agreement.
F. It will comply with all requirements of Clean Water Funding legislation and
appropriations, except for requirements that this Grant Agreement explicitly states will be handled by
the Met Council.
G. It has made no material false statement or misstatement of fact in connection with the
Grant Funds, and all of the information it has submitted or will submit to the Met Council relating to the
Grant Funds or the disbursement of any of the Grant Funds is and will be true and correct. It agrees that
all representations contained in its application for the Clean Water Fund Grant are material
representations of fact upon which the Met Council relied in awarding this Grant and are incorporated
into this Agreement by reference.
H. It is not in violation of any provisions of its charter or of the laws of the State of
Minnesota, and there are no material actions, suits, or proceedings pending, or to its knowledge
threatened, before any judicial body or governmental authority against or affecting it and is not in
default with respect to any order, writ, injunction, decree, or demand of any court or any governmental
authority which would impair its ability to enter into this Grant Agreement, or to perform any of the acts
required of it in the Agreement.
I. Compliance with the requirements of this Grant Agreement is not prevented by, is a
breach of, or will result in a breach of, any term, condition, or provision of any agreement to which it is
bound.
J. The Recipient Program will not violate any applicable zoning or use statute, ordinance,
building code, rule or regulation, or any covenant or agreement of record relating thereto.
K. The Recipient Program will be conducted in full compliance with all applicable laws,
statutes, rules, ordinances, and regulations issued by any federal, state, or political subdivisions having
jurisdiction over the Recipient Program.
L. It will comply with the financial responsibility requirements contained in Exhibit B.
M. It will furnish satisfactory evidence regarding these representations if requested by the
Met Council.
3. Time.
Recipient must comply with all time requirements described in this Grant Agreement. In the
performance of this Grant Agreement, time is of the essence.
4. Eligible Costs.
Eligible costs are those costs incurred by parties within the jurisdiction of the Recipient for 80%
of rebate or grant payments as defined in Exhibit B (and not including low-income cost assistance grant
activities). The Met Council will not reimburse Recipient for non -eligible costs. Any cost not defined
as an eligible cost or not included in the Recipient Program or approved in writing by the Met Council is
a non -eligible cost.
5. Consideration and Payment.
5.1 Consideration. The Met Council will reimburse the Recipient for eligible costs performed by the
Recipient during the Grant Activity Period up to the Maximum Grant Amount as specified in this
agreement. The Met Council bears no responsibility for any cost overruns that may be incurred by the
Recipient or any sub -recipients. The Recipient may be eligible to receive additional grant amounts or an
adjustment of the Maximum Grant Amount in accordance with the procedure in the Grant Amendment
Form attached and incorporated as Exhibit C. A fully executed Exhibit C will amend this Grant by the
amount in Exhibit C.
5.2. Advance. The Met Council will make no advance of the Grant Amount to Recipient.
5.3. Payment. To receive payment, the Recipient must submit a Reimbursement Request on forms
provided by the Met Council, including electronically scanned receipts to verify the cost of eligible
devices reported for each reporting period. Reimbursement Request must be submitted quarterly, even if
there are no eligible costs to report. The Recipient must describe its compliance with its the financial
requirements, work completed including specific addresses where work was done, and provide sufficient
documentation of grant eligible expenditures and any other information the Met Council reasonably
requests. The Met Council will promptly pay the Recipient after the Recipient presents to the Met
Council a Reimbursement Request and scanned copies of all receipts verifying the cost for all eligible
devices reported and the Met Council's Authorized Representative accepts the invoiced services.
6. Conditions of Payment.
6.1. For each approved grant activity for which Recipient requests payment, Recipient must certify
the following to the Met Council:
(1) the device or other grant activity has been purchased or paid for during the Grant Activity
Period;
(2) Recipient has determined the device, grant activity, or resident (in cases of the low-income
cost assistance option), is eligible;
(3) Recipient received receipts for the device, installation cost, or other grant activity; and
(4) the purchase was not performed in violation of federal, state, or local law, or regulation.
6.2. Conditions Precedent to Any Reimbursement Request. The obligation of the Met Council to
make reimbursement payments is subject to the following conditions precedent:
A. The Met Council's receipt of a Reimbursement Request/Progress Report for the funds
requested, and electronic copies of receipts verifying the cost for all eligible devices for that reporting
period;
B. If requested by the Met Council (in form and substance acceptable to the Met Council),
evidence that (i) the Recipient has legal authority to and has taken all actions necessary to enter into this
Agreement and (ii) this Agreement is binding and enforceable against the Recipient;
C. There is no Event of Default under this Grant Agreement or event which would constitute
an Event of Default but for the requirement that notice be given or that a period of grace or time elapse;
and
7
8.
D. The Recipient has supplied to the Met Council all other items that the Met Council may
reasonably require to assure good fiscal oversight of state's funding through the Clean Water Fund.
Authorized Representative.
The Met Council's Authorized Representative is:
Name: Henry McCarthy or successor
Title: Senior Environmental Scientist
Mailing Address: 390 North Robert Street
St. Paul, MN 55101
Phone: (651) 602-1946
E-Mail Address: henry.mccarthygmetc.state.mn.us
The Met Council's Authorized Representative has the responsibility to monitor the Recipient's
performance and the authority to accept the services provided under this Grant Agreement. If the
services are satisfactory, the Met Council's Authorized Representative will certify acceptance on each
invoice submitted for payment.
The Recipient's Authorized Representative is noted on the first page of this Grant Agreement. If the
Recipient's Authorized Representative changes at any time during this Grant Agreement, the Recipient
must immediately notify the Met Council and within 30 days provide a new City resolution (if such
resolution is necessary) specifying the new Representative. If a resolution is not required by the City,
the City's notification to the Met Council must be in writing.
Assignment, Amendments, Waiver, Grant Agreement Complete, and Order of Precedence.
8.1 Assignment. The Recipient may neither assign nor transfer any rights or obligations under this
Grant Agreement without the prior written consent of the Met Council and a fully executed Assignment
Agreement.
8.2 Amendments. Except as provided in this Section 8.2, any amendment to this Grant Agreement
must be in writing and will not be effective until it has been executed and approved by the appropriate
parties. If requested by the Recipient in writing, the Met Council may, at its sole discretion, authorize in
writing a minor change (administrative, compliance, or operational adjustments that do not alter the core
scope, objectives, or funding level of the award) to the Recipient Program in Exhibit A, without a formal
executed amendment to this Grant Agreement. Met Council further reserves the right to amend grant
agreements, in collaboration with grantee municipality, if quarterly reporting indicates rebate or grant
programs will not fully utilize grant awards within the grant period or for other documented purposes
that will advance the legislative objectives of the pilot program.
8.3 Waiver. If the Met Council fails to enforce any provision of this Grant Agreement, that failure
does not waive the provision or its right to enforce it.
8.4 Grant Agreement Complete. This Grant Agreement contains all negotiations and agreements
between the Met Council and the Recipient. No other understanding regarding this Grant Agreement,
whether written or oral, may be used to bind either parry.
8.5 Order of Precedence. This Grant Agreement will be interpreted in the following order of
precedence:
(1) Grant Agreement excluding exhibits;
(2) Exhibit B; and
(3) Exhibit A.
9. Liability and Insurance.
9.1 Liability. The Recipient and the Met Council are each responsible for their own acts and the acts
of their employees and the results thereof. To the extent authorized by law, a party is not responsible for
the acts of the other party and the results thereof. The liability of the Parties is governed by Minnesota
Statutes Chapter 466 and other applicable laws. Neither Party waives any applicable limits on liability
or immunities.
9.2 Relationship of the Parties. Nothing contained in this Grant Agreement is intended or should be
construed in any manner as creating or establishing the relationship of co-partners or a joint venture
between the Recipient and the Met Council, nor will the Recipient be considered or deemed to be an
agent, representative, or employee of the Met Council in the performance of this Grant Agreement, or
the Recipient Program.
The Recipient represents that it has already or will secure or cause to be secured all personnel required
for the performance of this Grant Agreement and the Recipient Program. All personnel of the Recipient
or other persons while engaging in the performance of this Grant Agreement or the Recipient Program
will not have any contractual relationship with the Met Council related to the work of the Recipient
Program and will not be considered employees of the Met Council. In addition, all claims that may arise
on behalf of said personnel or other persons out of employment or alleged employment including, but
not limited to, claims under the Workers' Compensation Act of the State of Minnesota, claims of
discrimination against the Recipient, its officers, agents, contractors, or employees will in no way be the
responsibility of the Met Council. Such personnel or other persons may not require nor be entitled to
any compensation, rights or benefits of any kind whatsoever from the Met Council, including but not
limited to, tenure rights, medical and hospital care, sick and vacation leave, disability benefits, severance
pay and retirement benefits.
10. Audits.
Under Minn. Stat. § 16C.05, subd. 5, the Recipient's books, records, documents, and accounting
procedures and practices relevant to this Grant Agreement are subject to examination by the Met
Council and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from
the termination date of this Grant Agreement.
11. Government Data Practices.
The Recipient and Met Council must comply with the Minnesota Government Data Practices Act, Minn.
Stat. Chapter 13, as it applies to all data provided by the Met Council under this grant contract, and as it
applies to all data created, collected, received, stored, used, maintained, or disseminated by the Recipient
under this Grant Agreement. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data
referred to in this clause by either the Recipient or the Met Council. If the Recipient receives a request
to release the data referred to in this Clause, the Recipient must immediately notify the Met Council.
12. Workers' Compensation.
The Recipient certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to
workers' compensation insurance coverage. The Recipient's employees and agents will not be
considered Met Council employees. Any claims that may arise under the Minnesota Workers
Compensation Act on behalf of these employees and any claims made by any third party as a
consequence of any act or omission on the part of these employees are in no way the Met Council's
obligation or responsibility.
13. Data Availability.
To the extent and as requested by the Met Council, Recipient agrees to comply with Minn.
Stat. § 114D.50, subd. 5 requirements for data collected by the Recipient Programs funded with money
from the Clean Water Fund that have value for planning and management of natural resources,
emergency preparedness and infrastructure investments, including but not limited to the requirement that
to the extent practicable, summary data and results of Recipient Programs funded with money from the
Clean Water Fund should be readily accessible on the internet and identified as a Clean Water Fund
Recipient Program. The Met Council will put overall summary information on the internet and will
encourage the Recipient put its municipality information on the web. Recipient understands and agrees
that Met Council may list its name and summary information on the internet or in any other Grantor
reporting.
Data collected by the Recipient Program, if any, funded with money from the Clean Water Fund that
have value for planning and management of natural resources, emergency preparedness, and
infrastructure investments must conform to the enterprise information architecture developed by the
Department of Information Technology Services. Spatial data must conform to geographic information
system guidelines and standards outlined in that architecture and adopted by the Minnesota Geographic
Data Clearinghouse at the Minnesota Geospatial Information Office. A description of these data that
adheres to the Department of Information Technology Services geographic metadata standards must be
submitted to the Minnesota Geospatial Information Office to be made available online through the
clearinghouse and the data must be accessible and free to the public unless made private under chapter
13. To the extent practicable, summary data and results of projects funded with money from the clean
water fund should be readily accessible on the Internet and identified as a clean water fund project.
14. verning Law, Jurisdiction, and Venue.
This Grant Agreement will be construed and enforced under the laws of the State of Minnesota without
regard to its conflict of law provisions. The venue for any legal proceedings arising out of this Grant
Agreement will be the appropriate state or federal court in Ramsey County, Minnesota.
15. Termination.
The Met Council may cancel this Grant Agreement at any time, with or without cause, upon 30 days'
written notice to the Recipient. Upon termination, the Recipient will be entitled to payment for services
prequalified and satisfactorily performed before the termination notice.
16. Data Disclosure.
Under Minn. Stat. § 270C.65, subd. 3, and other applicable law, the Recipient consents to disclosure of
its federal employer tax identification number, and/or Minnesota tax identification number, already
provided to the Met Council, to federal and state tax agencies and Met Council personnel involved in the
payment of Met Council obligations. Recipient will require compliance with this Section 16 by
Recipient's subrecipient of Grant funds and shall submit evidence of such compliance to Met Council as
requested.
17. Notices.
In addition to any notice required under applicable law to be given in another manner, any notices
required hereunder must be in writing and must be personally served or sent by email or United States
mail, to the Authorized Representative of the parry to whom it is directed.
18. Miscellaneous.
18.1 Report to Legislature. As provided in Minn. Stat. § 3.195, the Met Council must submit a
report on the expenditure and use of money appropriated under the Clean Water Fund to the
legislature by January 15 of each year. The report must detail the outcomes in terms of additional
use of Clean Water Fund resources, user satisfaction surveys, and other appropriate outcomes. The
Recipient agrees to provide to the Met Council by January 1 of each year a report on any user
satisfaction surveys it has related to this Recipient Program, and other appropriate outcomes of the
Recipient Program as prescribed in Section 18.3 of this Agreement.
18.2 Supplement. The funds granted under this agreement are to supplement and shall not
substitute for traditional sources of funding. Recipient certifies to the Met Council that there was
and is no traditional Recipient sources of funding for the grant work, as described in Exhibit A.
18.3 Measurable Outcomes. A Recipient Program or program receiving funding from the Clean
Water Fund must meet or exceed the constitutional requirement to protect, enhance, and restore
water quality in lakes, rivers and streams and to protect groundwater and drinking water from
degradation. A Recipient Program or program receiving funding from the Clean Water Fund must
include measurable outcomes, as defined in Minn. Stat. § 3.303, subdivision 10, and a plan for
measuring and evaluating the results. A Recipient Program or program must be consistent with
current science and incorporate state-of-the-art technology. All information for funded Recipient
Program work, including the proposed measurable outcomes, must be made available for
publication on the web site required under Minn. Stat. § 3.303, subdivision 10, as soon as
practicable and forwarded to the Met Council and the Legislative Coordinating Commission under
the provisions of Minn. Stat. § 3.303, subd. 10. The Recipient must compile and submit all
information for funded Recipient Programs or programs, including the proposed measurable
outcomes and all other items required under Minn. Stat. § 3.303, subdivision 10, to the Met
Council and, if requested by the Met Council, the Legislative Coordinating Commission as soon as
practicable or by January 15 of the applicable fiscal year, whichever comes first.
18.4 Minn. Stat. § 16B.98. Grants funded by the Clean Water Fund must be implemented
according to section 1613.98 and must account for all expenditures.
18.5 Benefit to Minnesota Waters. Money from the Clean Water Fund may only be spent on
Recipient Programs that benefit Minnesota waters.
18.6 Website. If the Recipient has information on its website about the water efficiency grant
program under Minn. Stat. § 114D.50, the Recipient will when practicable in accordance with
Minn. Stat. § 114D.50, subd. 4(f) prominently display on the Recipient's website home page the
Legacy logo accompanied by the phrase "Click here for more information." When a person clicks
on the Legacy logo image, the website must direct the person to a web page that includes both the
contact information that a person may use to obtain additional information, as well as a link to the
Met Council's and Legislative Coordinating Commission Website required under section 3.303,
subdivision 10.
18.7 Future Eligibility. Future eligibility for money from the Clean Water Fund is contingent
upon the Recipient satisfying all application requirements related to Met Council's fulfillment of
Minn. Stat. § 114D.50 as well as any additional requirements contained in Minnesota Session
Laws 2025, Chapter 36, Article 2, Section 8(b).
18.8 Prevailing Wages. The Recipient agrees to comply with all of the applicable provisions
contained in chapter 177 of the Minnesota Statutes, and specifically those provisions contained in Minn.
Stat. § § 177.41 through 177.50, as they may be amended, modified or replaced from time to time with
respect to the Recipient Program. By agreeing to this provision, the Recipient is not acknowledging or
agreeing that the cited provisions apply to the Recipient Program.
18.9 Disability Access. Where appropriate, Recipient of clean water funds, in consultation with the
Council on Disability and other appropriate governor -appointed disability councils, boards, committees,
and commissions, should make progress toward providing greater access to programs, print publications,
and digital media for people with disabilities related to the programs the recipient funds using
appropriations made in this agreement.
18.10. General Provisions.
(i) Lawsuit. This Grant shall be canceled if a court determines that the appropriation
illegally substitutes for a traditional source of funding.
(ii) Termination Due to Lack of Funds. Recipient recognizes that Met Council's obligation
to reimburse Recipient for eligible Recipient Program costs is dependent upon Met Council's
receipt of funds from the State of Minnesota appropriated to Met Council under 2025 Session
Law, Chapter 36, Article 2, Section 8(b). Should the State of Minnesota terminate such
appropriation or should such funds become unavailable to Met Council for any reason, Met
Council shall, upon written notice to Recipient of termination or unavailability of such funds,
have no further obligations for reimbursement or otherwise under this Grant Agreement. In the
event of such written notice, Recipient has no further obligation to complete the Recipient
Program as required by this Grant Agreement.
18.11. Counterparts and Electronic Signatures. This Grant Agreement may be executed in any number
of counterparts, each of which when executed will be deemed to be an original and the counterparts will
together constitute one agreement. A copy of this Grant Agreement, including its signature pages, will
be binding and deemed to be an original. Electronic signatures using Adobe Sign or a similar program
will be deemed an original signature.
19. Default and Remedies.
19.1 Defaults. The Recipient's failure to fully comply with any of the provisions contained in this
Grant Agreement constitute an event of default ("Event of Default").
19.2. Remedies. Upon an event of default, the Met Council may exercise any one or more of the
following remedies:
a. Refrain from disbursing the Grant;
b. Demand that all or any portion of the Grant already disbursed be repaid to it, and upon
such demand the Recipient shall repay such amount to the Met Council; and
C. Enforce any additional remedies the Met Council may have at law or in equity.
IN WITNESS WHEREOF, the parties have caused this agreement to be executed by their duly
authorized representatives.
METROPOLITAN COUNCIL
an
Regional Administrator, successor, or delegate
Date:
RECIPIENT:
The Recipient certifies that the appropriate
person(s) have executed this agreement on
behalf of the Recipient as required by
applicable articles, bylaws, resolutions, or
ordinances.
an
Printed Name and Title
Date:
EXHIBIT A: Application from community
!kltlli
CLEAN
WATER
METROPOLITAN
C U N C I L
LAND &
LEGACY
AMENDMENT
2026 - 2028
METROPOLITAN COUNCIL WATER EFFICIENCY GRANT PROGRAM
APPLICATION FORM
updated 02 / 25 / 2026
1. Applicant information:
MUNICIPALITY:
City of Arden Hills
MUNICIPAL UTILITY:
City of Arden Hills
MAILING ADDRESS:
1245 Highway 96 West, Arden Hills, MN 55112
2. Primary contact information:
Municipality primary authorized representative (all correspondence regarding the Water Efficiency
Grant Program should be addressed to individual named below):
Name:
Jessica Jagoe
Title:
City Administrator
Phone:
651-792-7810
Email:
jjagoe@cityofardenhills.org
Mailing Address:
1245 Highway 96 West, Arden Hills, MN 55112
3. Secondary contact information:
Municipality secondary authorized representative:
Name:
Joua Yang
Title:
Finance Director
Phone:
651-792-7816
Email:
jyang@cityofardenhills.org
Mailing Address:
1245 Highway 96 West, Arden Hills, MN 55112
Page - 1
4. Water use information:
Municipal Total Per Capita Water Use, in gallons per person -day (2025):
84 gallons
Municipal Residential Per Capita Water Use, in gallons per person -day (2025):
342 gallons
Municipal Ratio of Peak Month to Winter Month Water Use (2025):
1.71
Program design
The following questions help describe the type of program your municipality is proposing, including
planned grant activities and optional program elements. For more information about the low-income
cost assistance option and grant activities on municipal properties, see the Guidelines document.
5. Will your proposed program be a rebate or grant program?
Rebate
6. Will your proposed program include a low-income cost assistance option?
No
7. Will your proposed program include approved grant activities on municipal properties
(for example, device replacements or turfgrass conversion)?
Yes
8. If your proposed program includes approved grant activities on municipal properties,
does the funding supplement and not supplant? (Additional documentation may be
requested.)
Yes, this would be a supplement
9. Approximately what portion of your requested grant amount will be used for approved
grant activities on municipal properties?
60%
Page - 2 1 METROPOLITAN COUNCIL
10. Planned grant activities
Which eligible grant activities will your program include? Please provide an estimated number of device
replacements/other grant activities for each category you plan to include in your program.
Grant activity
Property type
Residential
Commercial
Municipal
Toilet replacement
20
L
Clothes washer replacement
25
5
a�
Dishwasher replacement
25
5
Showerhead replacement
o
Faucet replacement or faucet accessory
Irrigation system audit*
1
L
o =3
Irrigation controller replacement*
5
2
-°a
Irrigation spray sprinkler body replacement*
100
p 3:
Turfgrass conversion/replacement
* Please note, the Met Council strongly encourages an irrigation system audit be conducted before the
replacement of an irrigation controller or spray sprinkler bodies. An initial audit ensures the user has
information for proper set-up and operation of their irrigation system.
11. Estimated water savings per device from WaterSense and Energy Star (if available) will auto -
populate in quarterly reporting forms to establish baseline consistency in estimates. Some
municipalities may have developed (or plan to develop) specific water savings calculations
based on household size, age of device being replaced, and other factors. Municipalities are
welcome to submit water savings estimates other than those provided by the WaterSense and
Energy Star programs. If your municipality has plans to calculate estimated water savings
in-house or using an external resource, please describe below.
NA - will use auto -populate in quarterly reporting forms.
Page - 3 1 METROPOLITAN COUNCIL
12. If your proposed program includes grant activities at municipal properties, please walk
through your plans for device replacements and/or turfgrass conversion. In the case of
turfgrass conversion, please describe where the work will occur, area removed, species
removed, area replaced, species replaced, watering and maintenance needs, and
estimated annual gallons of water saved (with explanation of estimate).
This project involves the targeted replacement of aging and inefficient municipal irrigation
components at Perry Park, one of Arden Hills' largest parks. By upgrading legacy systems
with U.S. EPA WaterSense-labeled technology, the City aims to significantly reduce peak
seasonal water demand and minimize wasteful runoff. Perry Park Improvements are included
within the City's 2027 Capital Improvement Projects. The City is requesting $24,000 of grant
funding, with a $6,000 Arden Hills match, for a total project cost of $30,000.
Included in the proposed renovation, relevant to the Metropolitan Council Water Efficiency
Grant request, is:
• Irrigation System Audit - Pre -installation and post -installation audits to identify leaks and
optimize zone coverage
• Re -grading to improve drainage
• Temporarily capping irrigation heads with metal to protect the existing system
• Upgrade and replacement of inefficient legacy components with Water -Sense certified
hardware. This includes irrigation lines, connections, pressure regulators, valves, connectors,
swing joints, nozzles or spray sprinkler bodies, wires, sensors, automatic irrigation controllers
and any other necessary ancillary equipment.
Page - 4 1 METROPOLITAN COUNCIL
Program budget and administration
13. Please outline the amount of funding your municipality is requesting, including — if
applicable — an estimate of funds that will be used for low-income cost assistance (no
municipality match required).
Grants will be made available in amounts with a minimum of $5,000 and a maximum of $75,000. In the
event that there are unused or returned funds, municipalities may apply for a grant amendment to
increase their award beyond $75,000 (at the discretion of Met Council). Additionally, if a municipality
offers low-income cost assistance, it can apply for an additional $10,000 (max grant of $85,000).
Requested grant amount
$40,000
A
(must be 80% of row C):
Required municipality matching amount
$10,000
B
(must be 20% of row C):
Traditional grant program subtotal
$50,000
c
(row A + row B):
D (OPTIONAL) Low-income cost assistance requested amount $0
(100% covered by Met Council funds):
E Total program budget $50,000
(row C + row D):
Example calculation:
Requested grant amount
A
$16,000
(must be 80% of row C):
Required municipality matching amount
8
$4, 000
(must be 20% of row C):
Traditional grant program subtotal
C
$20, 000
(row A + row 8):
(OPTIONAL) Low-income cost assistance requested amount
D $5,000
(100% covered by Met Council funds):
E Total program budget $25,000
(row C + row D):
Page - 5 1 METROPOLITAN COUNCIL
14. Please outline what cost coverage your municipality plans to offer for each of the
selected grant activities.
For example: 70% of the cost of a toilet, up to a maximum of $200. Limited to 2 per household.
Maximum coverage= $200 per residential accounts or $500 for commercial accounts for July
1, 2026 - June 30, 2028.
75% of the cost of a toilet, clothes washer, dishwasher or irrigation controller, up to a
maximum of $200 for residential accounts or $500 for commercial accounts.
15. Please indicate ways in which you will advertise your program and water conservation.
(Examples to be provided in program work plan.)
Newsletter
✓
Flyer in water bill
Email
Tabling at events
Municipality website
Billboard / physical display
NA
Other
16. Work plan
Radio
Television
Newspaper
TikTok
Instagram
Facebook
❑�
NextdoorFv
In your application submission, please attach a work plan that details the municipality's
schedule, strategy for promoting the program and communications with potential participants —
including example communications, program administration, and spending down the requested
grant amount by 6/30/28.
Example work plan structure:
Task description
Responsible
person
Start date
Completion
date
1
pa
See
Page - 6 1 METROPOLITAN COUNCIL
Project Work Plan and Schedule:'
Task Description
Responsible
Start Date
Completion
Person
Date
City Staff will apply for conservation efficiency
Jessica Jagoe &
grant.
Joua Yang
04-13-2026
Upon notification of receipt of grant, Staff will
Joua Yang, Amy
create templates, website pages, and other
LaMere & Laura
marketing material needed to facilitate the
Michlig
grant effective July 1 st.
05-15-2026
06-30-2026
Upon receipt of grant requests from residents,
Amy LaMere &
Staff will process necessary paperwork and
Joua Yang
issue grants accordingly.
07-01-2026
06-30-2028
During the life of the grant, Staff will
Laura Michlig
periodically market the grant to residents via
the newsletter, social media, website, and
07-01-2026
06-30-2028
during public engagements.
Ongoing reporting and monitoring of the grant
Joua Yang &
as called for in the grant guidelines.
Amy LaMere
07-01-2026
06-30-2028
* Municipality may create own project plan and schedule form
Page-TI METROPOLITAN COUNCIL
Evaluating applications
Program proposals will be evaluated based on the answers provided in the application form as well as
the attached work plan. Strong applications will include clear answers to the questions in the application
form and a thoughtful work plan that outlines strategies for structuring, administering, and promoting (if
applicable) the program. For municipalities intending to conduct grant activities on municipal property,
applications should include intended plans for device/landscape installation and estimated hours/cost of
labor (whether being done by the municipality or a contractor).
In the event that funds requested exceed funds available, the following criteria will be used to determine
the amount granted to a given municipality.
• Municipal residential per capita water use
• Municipal ratio of peak month to winter month water use
• Estimated water savings from proposed program
Additionally, municipalities may be asked to provide additional information and/or be awarded less than
their requested grant amount if their application is lacking detail, a clear work plan, etc. In future grant
cycles, a past participant's record of spending down their award may be used to inform award amounts.
Applications are due by April 17, 2026
Page - 8 1 METROPOLITAN COUNCIL
s
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The Official City Newsletter of Arden Hills December 2025
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Looking for new ways to reach new customers? The City of Arden Hills Parks and Recreation
Department offers sponsorship opportunities that help businesses connect with the greater
community while supporting local events and programs. Arden Hills offers a variety of
seasonal programs and community activities throughout the year.
Partnerships are available year-round and can be tailored to fit your marketing goals
and budget. As a sponsor, your business will gain visibility, build brand recognition and
strengthen its connection with residents across Arden Hills and neighboring communities.
Be part of creating memorable community experiences and educational opportunities
while showcasing your business to thousands of potential customers. Sponsorships
are available for many programs and events, offering meaningful ways to support and
connect the community every day. Learn more at cityofardenhills.org/Sponsorship.
Political candidates and political organizations may not sponsor or reserve vendor space at City of Arden Hills events.
Round Lake, the 120-acre lake located near the
intersection of Hwy 96 and Hwy 10, was contaminated
by stormwater runoff from the former Twin
Cities Army Ammunition Plant (TCAAP) site. The
contaminants, such as polychlorinated biphenyls
(PCBs) and heavy metals, are contained within the
lake's sediment. The U.S. Army has an approved action
plan to remediate the contamination, which includes
dredging several areas of the lake.
Dredged material will be controlled on the north end
of Round Lake and transported to Ramsey County
property at Rice Creek Commons via pipelines routed
inside the storm sewer system for proper handling and
treatment.
Last year, the pre -design investigation indicated a
greater amount of sediment in the targeted removal
areas than anticipated. Because no additional funding
or contract time is available, the Army will proceed
with the originally scoped volume and address the
remaining material in a future contract.
Remediation work will take place over two
construction seasons, beginning in mid-2026 and
continuing through 2027.
CITYOFARDENHILLS.ORG • DEC.2025 • 1
"I't
-AIQEN HILLS
Service Directory
City Hall
1245 West Highway 96
Arden Hills, MN 55112
cityofardenhills.org
651-792-7800
Office Hours
Monday —Friday, 8 a.m.-4:30 p.m.
Sheriff and Fire
911 - Emergency & Non -Emergency
Water and Sewer Problems
(During non -business hours)
651-767-0640
Mayor
David Grant • 651-538-0747
dgrant@cityofardenhills.org
City Councilmembers
Brenda Holden • 651-636-2987
bholden@cityofardenhills.org
Emily Rousseau • 651-792-7856
erousseau@citvofardenhills.org
Tena Monson • 612-758-0695
tmonson@citvofardenhills.org
Kurt Weber • 651-792-7857
kweber@cityofardenhills.org
City Administrator
Jessica Jagoe • 651-792-7810
!!agoe@citvofardenhills.org
Sr. Communications Coordinator
Laura Michlig • 651-792-7817
Imichlig cityofardenhills.org
Resident Resources
cityofardenhills.org/resident-resources
Council meetings are held at City Hall on
the 2°d and 4th Mondays of the month at
7 p.m. Council meetings, Work Sessions
and Planning Commission meetings are
televised live on Cable Channel 16. Please
visit cityofardenhills.org for information
about archived meeting playbacks.
Arden Hills Notes is the official newsletter of
the City of Arden Hills, an equal -opportunity
employer.
The holiday season is here, and neighborhoods across Arden Hills and nearby
cities are glowing with festive displays! From now until January 1, take a
driving tour using the Holiday Light Map to explore some of the beautifully
decorated homes in New Brighton, Mounds View, Little Canada, Arden Hills,
Roseville and Columbia Heights.
Participate by visiting cityofardenhills.org/1034 and:
• View the map: The Holiday Light Map can be accessed on the City's
website.
• Vote for your favorites: Once you've seen the displays, cast your vote for
the best decorated.
• Win prizes: By voting, you'll also be entered into a drawing for a chance
to win exciting prizes!
Celebrate the season by enjoying the creativity and holiday cheer in our
community!
Recvcle Your Holiday Lights
Got a string of lights that won't turn on? Don't toss them —recycle them!
The City of Arden Hills is once again collecting old or non -working holiday
lights for recycling this season. A collection bin is available in the lobby of
City Hall through the end of January.
Lights can be dropped off during regular business hours, Monday —Friday
from 8 a.m.-4:30 p.m.
(Note: Lights will not be accepted when City Hall is closed.)
Reminder: Only holiday lights should be placed in the bin —please remove
and keep any bags, boxes or other storage materials.
For more information about recycling hazardous materials and other
items, visit ramseyrecycles.com/hhw.
Residential Water Eff iciency Rebates
Arden Hills residents are encouraged to take advantage of
the Residential Water Efficiency Rebate Program, available
through June 30, 2026. tierse
s
The program offers up to $200 in rebates for qualifying water -
saving upgrades, including high -efficiency toilets, washing P%EPAG
machines, irrigation controllers and sprinkler heads. If you
haven't applied yet, now is a great time to consider these
improvements —they can help you conserve water and
reduce utility costs.
For full program details and application instructions, visit
cityofardenhills.org/WaterGrant.
2 • ARDEN HILLS NOTES • DEC. 2025
Nov. 10, 2025 City Council Meeting
All votes 5-0 unless otherwise noted
• Acknowledged the Application of
Catholic United Financial for an Exempt
Permit to Conduct a Raffle with the
Event being March 12, 2026, with No
Waiting Period
• Acknowledged the Application of
Ducks Unlimited North Suburban
Chapter 239 for an Exempt Permit to
Conduct a Raffle with the Event being
January 1, 2026, with No Waiting
Period
• Approved Resolution 2025-070
Relating to 2026 Curbside and Non -
Curbside Recycling Fees
• Approved Resolution 2025-071
Approving the Application for
Metropolitan Council Environmental
Services (MCES) 2026 Private Property
Inflow and Infiltration (1/1) Grant
Program
Nov. 24, 2025 City Council Meeting
All votes 5-0 unless otherwise noted
• Approved City Logo Use Policy
• Approved Contract with Aerial
Illuminations for a Drone Light Show at
the Arden Hills 2026 75" Anniversary
Celebration
• Approved 2025-2027 IUOE Local 49
Collective Bargaining Agreement
(CBA) Amendment for Street and
Surface Water Lead Memorandum of
Understanding (MOU)
• Approved Interim Personnel Policies
for Flexible Scheduling and Dress for
Your Day
• Approved Authorize Recruitment of
Street and Surface Water Lead Position
• Approved Arden Hills Strategic Plan
Summary
• Approved Agreement for Professional
Services for Electrical Inspection
Services with Tokle Inspections, Inc.
• Approved Right of Entry
Acknowledgement and Limited Use
Agreement with Rice Creek Watershed
District for Floral Park
• Approved Resolution 2025-072
Approving a Minor Subdivision for
1578 Oak Avenue — Planning Case 25-
010
• Tabled Resolution 2025-073 Lot
Consolidation for 1622 Lake Johanna
Blvd and 1624 Lake Johanna Blvd and
Tabled Resolution 2025-074 Variances
for the Subject Property— Planning
Case 25-008
• Approved Resolution 2025-075
Approving a Site Plan Review and Sign
Standard Adjustment for 1103 County
Road E — Planning Case 25-012
For a complete listing of recent City Council actions, visit cityofardenhills.org and click on "View Agendas and Minutes."
Chris was born in New Jersey and spent his early childhood in Arizona before his family
relocated to Shoreview when he was 10. He began his education at Century College and
later transferred to Minneapolis Community and Technical College to study business. After
starting a family, he entered the workforce full-time. In spring 2024, he completed the Building
Inspections and Technology Certificate program at North Hennepin Community College,
strengthening his qualifications in the inspection field.
Chris has worked as an inspector since 2023, first serving as a housing inspector for the City
of New Hope. He later accepted a combined housing and building inspector position with the
City of Oakdale before joining the City of Arden Hills in June, where he found the building
inspector role he had been pursuing.
Chris Audet
Building & Code Enforcement
Inspector
"I appreciate working in public service because it allows me to contribute directly to the community I grew up in and
continue to spend much of my life in," Chris said.
Chris lives in Roseville with his wife, three daughters and two dogs. Outside of work, his family maintains a small-scale
organic garden and practices regenerative agriculture at home.
Looking for something fun to do this winter and spring? The Winter Activity Guide is now available and features a wide
variety of programs for all ages and interests! From yoga and adult sports leagues to Dash Sports camps,
youth basketball development and several new offerings for the 2025-2026 season, there's truly
4 , something for everyone to enjoy.
If you're looking to stay active, find a new hobby or connect with others in the community,
Parks & Rec has you covered. The City, in partnership with the Arden Hills Foundation, also offers
a scholarship program to help ensure all families have the opportunity to participate in City
recreation programs, regardless of financial circumstances.
Registration is now open. Questions? Contact Matt Johnson, Recreation Supervisor, at
mjohnson@cityofardenhills.org or call 651-792-7848.
CITYOFARDENHILLS.ORG • DEC. 2025 • 3
Arden Hills, MN & 55112-5734
inside
Partner with Parks and Recreation
Round Lake Remediation
Holiday Light Map
Water Rebates
Staff Highlights
Winter Activity Guide
& more!
Postal Customer
ECR-WSS
PRST STD
U.S. Postage Paid
TWIN CITIES, NIN
Permit #1710
The City of Arden Hills is always looking for ways to improve how we share news, updates and important information.
From updates and alerts on construction, recreation programs, community events, public meetings and seasonal
reminders, we want to ensure everyone receives information in the way that works best.
We're asking residents to take a moment to tell us how you currently receive City news and how you'd prefer to
receive updates in the future. Do you rely on email or Nextdoor? Follow us on Facebook, Linkedln or X? Visit the
website? Prefer printed materials or text alerts? Your feedback will help shape how we communicate moving forward.
Please let us know which digital or social media platforms you use. Complete our short survey at:
www.surveymonkey.com/r/AH-Media-Preference or scan the QR code below. You can also fill out the paper survey
below and mail it or drop it off at the front desk at City Hall.
Your input is important and will help the City determine the best communication channels to serve the community.
Q1: Which social media channels do you use to get news and Do you read the Arden Hills Notes newsletter?
' information relating to the City of Arden Hills? check all that apply check only one �= '
' Website (cityofardenhills.org) Ej Linkedln ❑ yes, cover to cover ❑ I skim it '
' X (FKATwitter) (X.com/ArdenHillsCity) Nextdoor •
❑ Only the articles that interest me ❑ No, not usually
' ❑ Facebook(facebook.com/CityofArdenHillsMN) None
Q2: Which social media channels do you use? check all that apply Optional Demographic Questions:
' Facebook ❑ Instagram
' X (FKA Twitter) None Gender:
' Sna Chat, TikTok, Threads
Linkedln Other i.e. � ( P ) Age:
' Please specify below: # of years lived in Arden Hills:
Nextdoor
� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � J
4 • ARDEN HILLS NOTES • DEC. 2025
EXHIBIT B: Grant program guidelines
CLEAN
WATER
METROPOLITAN LAND &
C o U N C I L LEGACY
AMENDMENT
2026 — 2028
METROPOLITAN COUNCIL WATER EFFICIENCY GRANT PROGRAM
GUIDELINES
updated 02 / 26 / 2026
1. Overview
The Metropolitan Council (Met Council) will implement a Water Efficiency Grant Program (WEGP)
effective July 1, 2026 to June 30, 2028. Grants will be awarded on a competitive basis to municipalities
that operate or are served by a municipal public water supply system.
In this program, municipalities design and operate their own rebate or grant programs, which are
funded by the Met Council with pass -through funds from the Clean Water Land & Legacy Amendment.
The Met Council will provide 80% of the program cost; the municipality must provide the remaining 20%
of the program cost.
The WEGP focuses on grant activities that reduce existing water use at residential, commercial, and
municipal properties. Met Council -approved grant activities include the replacement of specific water -
using devices with more efficient alternatives, irrigation system audits, and the conversion of turfgrass
to low -input, drought -tolerant landscapes at municipal properties. Residents and businesses
participating in a municipality's program must be connected to municipal water.
Grants will be made available in amounts with a minimum of $5,000 and a maximum of $75,000. In the
event that there are unused or returned funds, municipalities may apply for a grant amendment to
increase their award beyond $75,000 (at the discretion of Met Council). Grantees will be required to
submit quarterly reimbursement requests and provide actual or estimated water savings achieved
through this program for Clean Water, Land & Legacy Amendment reporting purposes.
Grant program goal
The goal of the Water Efficiency Grant Program is to support technical and behavioral changes that
improve municipal water use efficiency in the seven -county metropolitan area.
Changes ror 2026-2028
Several changes to the WEGP have been made from past grant cycles. These changes are outlined in
the bulleted list below.
Maximum grant amount: $50,000 --> $75,000
Clearer guidelines for grant activity/device eligibility and property type
o Faucets and faucet accessories added
o Flushing urinals and flushometer-valve toilets added
o Commercial clothes washers and commercial dishwashers added
• Met Council strongly encourages (not a requirement) that an irrigation system audit be
conducted before the replacement of an irrigation controller or spray sprinkler bodies. An
irrigation system audit from an Irrigation Professional certified by a US EPA WaterSense
program ensures the user has information for proper set-up and operation of their irrigation
system.
• Municipal facility grant activity option added
o Replacement of water using devices in municipal properties
o Property turfgrass conversion/replacement
• Low-income cost assistance option added (additional $10,000 available to expand maximum
grant amount to $85,000)
o Full cost coverage for eligible residents on indoor water use devices
• Updated reporting form
• Standardized estimated water savings built into reporting for most grant activities (with option for
municipalities to provide more specific water savings estimates)
Additional detail about the low-income cost assistance option, newly eligible devices/grant activities,
and new eligibility requirements is provided in the following pages.
Critical points to remember
• The applying municipality must be served by a municipal public water supply system
• New construction and new developments are not eligible
• A portion of each eligible grant activity's cost must be paid by the property owner
• Funds are for rebates or grants only; consulting and city staff time are ineligible
• Grant recipients must display the Clean Water, Land and Legacy Amendment logo and the
Metropolitan Council logo on program -related web pages and paper communications
• Applications are due April 13, 2026
• Funds must be spent down by June 30, 2028 (municipalities and Met Council will work together
to monitor spending and adjust/reallocate funds as needed)
• Grant activities on municipal properties must supplement and not supplant dedicated municipal
funding sources
2. Grant program structure
Administration and funding source
The 2026-2028 WEGP will be administered by the Met Council and will be funded with $1,400,000
appropriated by the 2025 Minnesota Legislature. Grant applications will be reviewed and scored by
Metropolitan Council Water Resources staff.
Legislative Directive:
Minnesota 2025 Session Law
$650, 000 the first year and $750, 000 the second year are for
grants that implement water demand reduction measures. The
grants are to assist municipalities in the metropolitan area with
implementing water demand reduction measures to ensure the
reliability and protection of drinking water supplies.
Grants will be awarded to municipalities in amounts ranging from $5,000 to $75,000 for providing
rebates or grants to property owners and their renters. (An additional $10,000 will be available for Low
Income Cost Assistance, as discussed below). Municipalities will be responsible for the design and
operation of their rebate or grant program and its details. Grant payments to the municipality will be for
80% of approved program amounts. The municipality must provide the remaining 20% of the
granted/rebated amount to the property owner. Municipality rebates or grants are eligible for
reimbursement on device replacements and other approved grant activities conducted July 1, 2026
through June 30, 2028 (purchases of eligible devices or grant activities must be made on or after the
day the grant agreement is fully executed).
Grant program components
Each municipality is expected to design their own program to whatever meets their community needs.
Three potential components are residential/commercial grant activities, municipal grant activities, and
low-income cost assistance for residential properties.
Municipalities may include any combination of property type and grant activity offering in their program
design. Program design has varied by municipality among past participants, with some focusing on a
single type of device replacement such as toilets, and others offering a range of options. In the
application form and work plan, municipalities will be asked to lay out the grant activities and property
types that would be included in the proposed program. While past grant cycles have occasionally
included participants pursuing commercial- and municipal -focused grant activities, the 2026-2028
WEGP guidelines more clearly define, and expand, the options available to municipalities that are
interested in designing commercial- or internal -facing programs.
Residential and/or commercial grant activities
Municipalities may choose to design their programs to include grant activities at residential and
commercial properties. This the most common approach among participating communities. The
participating community selects which devices or other approved grant activities (irrigation audits) to
offer to residents or businesses within the municipality. The participating community also determines
how much of an eligible grant activity's cost is covered by the program. Property owners must pay a
portion of the eligible grant activity's cost.
Eligible grant activities for residential and commercial properties are listed in the table in the Eligible
Grant Activities section.
Municipal grant activities
Municipalities may also choose to design their programs to include grant activities occurring on
municipal properties. Grant activities eligible for municipal properties are device replacements, irrigation
system audits, and the conversion of existing turfgrass to low -input landscaping/drought-tolerant
alternative turf. Municipalities that choose to conduct grant activities on municipal properties shall
provide measured water savings (ideally) or calculated water savings estimates. These municipalities
will also be required to display signage near the grant activity areas that includes the Metropolitan
Council and Clean Water Fund logos as well as an explanation of the work done. Participating
municipalities must cover the 20% "municipal match" as normal.
This funding is intended to promote and supplement funding for device replacement or turf grass
conversion efforts. It is not intended to supplant dedicated municipal funding sources for projects.
Eligible grant activities for municipal properties are listed in the table in the Eligible Grant Activities
section.
Low-income cost assistance grant activities
Municipalities operating a residential -facing rebate or grant program may elect to include a low-income
cost assistance option in their program. Residents or households who meet a certain income threshold
are eligible to receive full cost coverage* for the replacement of one indoor water -using device (toilet,
clothes washer, dishwasher, showerhead, or faucet/faucet accessory) with a WaterSense or Energy
Star alternative. If a municipality decides to offer the low-income cost assistance option, they can apply
for an additional $10,000 (max grant amount of $85,000).
Municipalities that choose to include this option in their residential rebate or grant programs will be
required to verify resident eligibility. No municipal match will be required. Residents are eligible for this
cost assistance element if:
The resident is enrolled in a county assistance program
o Hennepin County Water Assistance Program
o Ramsey and Washington Counties Water Bill Assistance
o Scott, Carver, Dakota Counties Energy Assistance Program
■ Scott County Financial Assistance
■ Carver County Emergency Programs
■ Dakota County Emergency Assistance
o Anoka County Energy Assistance
The resident is enrolled in SNAP benefits
Eligibility for low-income cost assistance can be verified with appropriate paperwork showing
participation in one of the above programs.
*Cost of device and installation is fully covered by Met Council up to:
• $550 for toilets
• $1200 for clothes washers
• $1200 for dishwashers
• $100 for showerheads
• $100 for faucets and faucet accessories
Application funding request
The application form will include a table like the one below, where applying municipalities will lay out
their funding request. Row A is the requested grant amount, which covers grant activities at any
combination of property types and makes up 80% of the traditional grant program subtotal. Row B is
the required municipality match of 20% of the traditional grant program subtotal. Row C is the traditional
grant program subtotal. In Row D, applying municipalities may enter the low-income cost assistance
amount they expect to spend. The funds in Row D do not require a municipality match. Row E is the
sum of Rows C and D.
Requested grant amount for residential, commercial, or municipal grant activities
A
(funding from Met Council)
$16,000
(80% of traditional grant program subtotal):
Required municipality matching amount
B
$4,000
(20% of traditional grant program subtotal):
Traditional grant program subtotal
C
$20,000
(sum of Met Council grant amount and required municipality match):
D (OPTIONAL) Low-income cost assistance requested amount (funding from Met Council) $5 000
(100% covered by Met Council funds):
E Total program budget $25,000
(sum of traditional grant program subtotal and low-income cost assistance funds):
*in cases where municipalities have opted in to the low-income cost assistance element, the percent covered by Met Council
may exceed 80%
Eligibility
Requirements for applying municipalities
This grant program is limited to municipalities in the seven -county metropolitan area that operate or are
served by a municipal public water supply system.
Grants are only for water efficiency programs offering rebates or grants to property owners and their
renters who are customers of the municipal water supply system and who replace specified water -using
devices with approved devices that use substantially less water (or conduct other grant activities such
as irrigation audits or, for municipalities, turfgrass conversion). In municipalities where only some
neighborhoods or areas are served by a municipal public water supply system, only those served by
the municipal public water supply system are eligible.
Municipalities eligible per above must apply to participate and, if approved, sign a Met Council Grant
Agreement, before any eligible rebates or grants can be submitted for reimbursement. Agreements
shall require that municipalities:
• Entirely pass through grants received (as is being done by Met Council)
• Verify purchase of devices or other grant activities to receive grants
• Retain records and cooperate with any audits
• Conduct all communications with property owners and ensure all written communications to
property owners include both the Clean Water, Land and Legacy Amendment and the
Metropolitan Council's logo
• Provide quantitative information for state reporting purposes
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Quarterly reporting
Reporting requirements and payment process
Utilizing a reporting form provided by Met Council, the following information about each grant activity
must be reported on a quarterly basis:
• Property address and property type (residential, commercial, municipal)
• Low-income assistance (Y/N) (if applicable)
• Grant activity (device replacement, audit, or municipal turfgrass conversion)
• Brand/model info of new device
• Purchase date (must be on or after effective date of grant agreement)
• Cost per device/approved grant activity
• Number of devices/activities
• Rebate or grant per device
• Estimated annual gallons of water saved per device installation/approved grant activity
• Optional notes column for explaining water use calculations if different from those provided
• Municipality matching funds disbursed
• Number of unmet funding requests from property owners, if any
Municipalities are required to submit a signed and dated quarterly reporting form as well as a PDF(s) of
receipts corresponding to each entry in the quarterly reporting form.
Upon review and confirmation of the above information, Met Council will process a grant payment in the
amount of 80% of approved total rebates or grants for the reporting period (in cases where
municipalities have opted in to the low-income cost assistance element, the percent covered by Met
Council may exceed 80%).
Met Council will provide confirmation of grant balances available upon request and reserves the right to
amend grant agreements, in collaboration with grantee municipality, if quarterly reporting indicates
rebate or grant programs will not fully utilize grant awards within the grant period.
Determining estimated water savings
Annual water savings estimates may come from a variety of sources. Manufacturers may include water
savings estimates in their device descriptions or specifications, irrigation professionals report estimated
savings after performing an irrigation system audit, and some past participants of the WEGP have
calculated specific water savings estimates based on factors such as household size.
Unless a city has specifically calculated estimated water savings or is referring to manufacturer or audit
estimates, the recommended sources for estimated water savings are WaterSense and Energy Star.
Water savings estimates from WaterSense and Energy Star are included in the table of eligible grant
activities.
In quarterly reports, municipalities will be asked to note the source of their estimates if they different
from the estimates provided above. In the case of irrigation system audits and turfgrass conversion on
municipal properties, estimates have not been provided by Met Council as these metrics will be
calculated by an Irrigation Professional or the municipality, respectively. In any situation where it is
possible to report actual water savings, this is preferred.
3. Application process
Application requirements
The application window for the 2026-2028 Water Efficiency Grant Program will open on Friday, March
13, 2026. Applications are due by Monday, April 13, 2026. The application form will be available on the
Met Council website.
Required information in the application form includes:
o the municipality's rebate or grant program design and work plan
o proposed examples of communications to property owners
o requested total grant amount
o estimated annual amount of water saved by the applying municipality
Application form is available at: https://metrocouncil.org/Wastewater-Water/Funding-
Finance/Available-Funding-Grants.aspx
Submit competed application to: henry. mccarthy(o)metc.state. mn.us
Metropolitan Council will notify municipalities of grant awards in approximately May 2026
Evaluating applications
Program proposals will be evaluated based on the answers provided in the application form as well as
the attached work plan. Strong applications will include clear answers to the questions in the application
form and a thoughtful work plan that outlines strategies for structuring, administering, and promoting (if
applicable) the program. For municipalities intending to conduct grant activities on municipal property,
applications should include intended plans for device/landscape installation and estimated hours/cost of
labor (whether being done by the municipality or a contractor).
In the event that funds requested exceed funds available, the following criteria will be used to determine
the amount granted to a given municipality:
• Municipal residential per capita water use
• Municipal ratio of peak month to winter month water use
• Estimated water savings from proposed program
Additionally, municipalities may be asked to provide additional information and/or be awarded less than
their requested grant amount if their application is lacking detail, a clear work plan, etc. In future grant
cycles, a past participant's record of spending down their award may be used to inform award amounts.
EXHIBIT C: Grant amendment form
Revision #
METROPOLITAN COUNCIL ENVIRONMENTAL SERVICES
2026-2028 CLEAN WATER FUND WATER EFFICIENCY GRANT PROGRAM
GRANT AMENDMENT FORM
NOTICE TO RECIPIENT: Submission of this form is required to modify the Maximum Grant Amount in
your Grant Agreement with Metropolitan Council 2026-2028 Clean Water Fund Water Efficiency Grant
Program (Grant Program).
After determination of your municipality's Maximum Grant Amount, completion and submission of this form
is necessary when 1) you are requesting additional grant funds to meet unexpected rebate or grant demand, or
2) when your municipality has determined that the previously approved program's rebate or grant demand will
not be met, requiring less grant funds than anticipated when the agreement was signed, or 3) when your
municipality wishes to substantially change the structure of its program from what was described in the
application form and the work plan supplied in the application form.
The process for modifying your Grant Agreement is as follows:
1. Your municipality's authorized representative submits one signed copy of Exhibit C to the Met
Council, with any additional information requested by Met Council.
2. Upon receipt and any Met Council approval of signed Exhibit C, the Met Council's authorized
representative will obtain Met Council authorized signatures returns a fully executed copy of Exhibit
C indicating the new Maximum Grant Amount to Municipality's designated authorized representative.
Instructions: Indicate the date of your change request in #1 box. Indicate the number of this particular change
request in #2 box (and in box at top of page — must match). Enter the current grant agreement amount (as
Met Council approved) in #3 box. If you wish to increase your municipality's grant amount, enter the amount
you are requesting in #4 box. If you wish to decrease your grant amount due to less demand than
anticipated, enter the amount in #5 box. Enter in #6 box the amount derived from adding #3 to #4 or derived
from
subtracting #5 from #3. If you do not wish to modify your municipality's Maximum Grant Amount, leave
boxes #4, #5, and #6 blank or enter "N/A." If you wish to secure approval for changes to the scope of the
approved project in the Water Efficiency Grant Program application form, please document the reasons for the
amendment in box #7. Please specify what changes are desired in box #8. Please note that all other
requirements as found in the Grant Agreement continue to apply.
Grant Agreement #
1. Date of change request:
2. Change request number:
3. Current Grant Agreement Amount (as Met Council approved):
4. Increase due to request for additional funding:
5. Decrease due to less demand:
6. Amended Maximum Grant Agreement Amount requested:
7. Reasons for modifying program structure:
8. Proposed changes to program structure:
MUNICIPALITY NAME:
MUNICIPALITY AUTHORIZED REPRESENTATIVE (signature and date):
METROPOLITAN COUNCIL PROGRAM ADMINISTRATOR APPROVAL (signature and date):
METROPOLITAN COUNCIL AUTHORIZED SIGNATURE AND DATE
Questions may be directed to the Met Council Authorized Representative:
c
Attachment C
MEMORANDUM
DATE: April 13, 2026
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, City Administrator
FROM: Joua Yang, Finance Director
SUBJECT: Metropolitan Council 2026-2028 Water Efficiency Grant Program Application
Budgeted Amount: Actual Amount: Funding Source:
$2,000 $4,000 Water Fund
Council Should Consider
Motions to approve, table, or deny the following:
• Resolution 2026-014 Authorizing the Submission of the 2026-2028 Water Efficiency Grant
Program Application to the Metropolitan Council
Background
The City participated and was awarded $10,000 for the 2024-2026 grant program with the Met
Council to offer rebates to property owners for purchasing and installing water -efficient devices in
their homes. Property owners who take advantage of this program may be eligible for a rebate on
their utility bill for up to $200 if they purchase an eligible appliance/device and have it installed
during the appropriate timeframe. The grant is made possible by funding from the Clean Water Land
and Legacy Amendment.
Met Council is currently accepting applications for the 2026-2028 grant program. The total amount
the City would allocate towards this next cycle is $50,000, which is an increase of $40,000 due to
the program's expansion to allow for 1) commercial devices (washers and dishwashers only) and 2)
replacement of water devices and/or turfgrass (City properties only). Participating property owners
may receive a utility bill credit of up to $200 for residential accounts and up to $500 for commercial
accounts, subject to program requirements and equipment eligibility. The grant will operate on a first
come first serve basis, and once the money has been depleted, the program will no longer be offered.
Staff will continue to mention this program within the City's newsletter, social media, and website.
Following execution of a grant agreement, the program will run from July 1, 2026 through June 30,
2028.
Page 1 of 2
Budget Impact
The City is required to contribute to this program; of the $50,000, $40,000 is coming from the Met
Council and $10,000 is coming from the City:
• Residential: Allocation $15,000; City Share $3,000
• Commercial: Allocation $5,000, City Share $1,000
• City: Allocation $30,000; City Share $6,000 (2027 Perry Park Improvement Project)
For the 2024-2026 grant program, the City processed 43 requests with $1,689.95 remaining as of
year-end 2025. Additional requests are in progress for Q1 2026. Minimal budget impact is expected,
as a portion of these funds has been programmed into the 2026 budget. Furthermore, this grant will
provide $24,000 of funding that will be allocated to the Perry Park Improvement Project, which is
programmed for 2027.
Attachment
Attachment A: Resolution 2026-014
Attachment B: Water Efficiency Grant Application — Met Council
Page 2 of 2
CONSENT ITEM - 8F
75 Years
MEMORANDUM
DATE: June 22, 2026
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, Interim City Administrator
FROM: David Swearingen, P.E. Public Works Director / City Engineer
SUBJECT: Tanker Truck Upfit Cost Increase (Replacement — Unit 431, 2009 Sterling
Tanker)
Budgeted Amount: Actual Amount: Funding Source:
$159,135 $143,312.30 Equipment Replacement
(2027 CIP) Fund
Council Should Consider
Motions to approve, table, or deny the following:
• Authorization of the cost increase of $16,756.10 to upfit the recently purchased 2026
Mack chassis with a 2000 gallon water tank and related equipment by Stepp Mtg.
Background/Discussion
At the February 10, 2025 regular City Council meeting, Council approved the purchase of a 2026
Mack chassis and the upfitting of the water tank and related equipment (Attachment A) for
replacement of asset 431, 2009 Sterling Tanker Truck. After taking delivery of the new Mack
chassis in early 2026, staff reached out to Stepp Mtg to initiate the approved tanker upfitting
(Attachment B). Staff was notified that Stepp Mtg was unable to honor the quote provided in 2025
due to recent economy shifts and material tariff related costs being passed down through suppliers.
Staff requested and reviewed a revised quote from Stepp Mtg. with pricing good through February
28, 2027. The updated quote reflects a new total cost for the tanker upfitting as $143,312.30
(Attachment Q. This cost is a $16,756.10 increase from the total upfitting cost approved at the
February 10, 2025 city council meeting.
Page 1 of 2
As a comparison, staff worked with another upfitting vendor to design a similar tanker upfitting
specification (Attachment D). The total cost quoted is $205,734.00.
Staff recommends contracting with Stepp Mtg. as the most cost effective and efficient option
available to upfit the 2026 Mack chassis tanker truck. Approval of this item would include the
upfitting in fall 2026 and final delivery and invoicing in early 2027.
Budget Impact
2027 Equipment CIP Budget-
$159,135.00
Stepp Mtg Updated Quote-
-$143,312.30
TOTAL under budget-
$15,822.70
Attachments
Attachment A: Approved City Council Memo (February 10, 2025)
Attachment B: Approved Stepp Mtg. Tanker Upfit Quote (February 10, 2025)
Attachment C: Updated Stepp Mtg. Tanker Upfit Quote
Attachment D: Tanker Upfit Comparison Quote (Crysteel Truck and Equipment)
Page 2 of 2
Attachment A
'-Mt
-AI�N HILLS
MEMORANDUM
DATE: February 10, 2025
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, Interim City Administrator
FROM: David Swearingen, P.E. Public Works Director / City Engineer
SUBJECT: 2025 Capital Equipment Replacement — Unit 431, 2009 Sterling Tanker
Budgeted Amount:
$144,500
(2026 CIP)
$134,135 (net)
(2027 CIP)
Total: $278,635
Council Should Consider
Actual Amount:
$ 239,827.40 (net)
(After estimated auction)
Motions to approve, table, or deny the following:
Funding Source:
Equipment Replacement
Fund
Authorization to order a 2026 Mack cab/chassis for delivery in 2026.
Authorizing the tanker buildout to begin in 2026 with a final completion delivery in
2027.
Background/Discussion
At the November 12th, 2024 Special Work Session, Council discussed the 2025 Proposed Budget
and CIP which included the Public Works Equipment Purchases.
The 2026 Capital Improvement Plan (CIP) includes replacement of Unit 431, 2009 Sterling tanker
truck. Attachment A is the CIP detail sheet which includes the latest vehicle mileage and repair
costs. Due to a 12 to 16-month lead time from Mack and a planned 3% increase to 2026 pricing,
Staff recommends ordering the truck in 2025 for 2026 delivery/invoicing of the cab and chassis.
A final buildout is recommended to take place in 2026 with delivery/invoicing in 2027.
Page 1 of 2
Public Works staff received quotes to build a new tanker truck to replace Unit 431. The cab and
chassis price are $138,271.20 per the MN State Contract pricing (Attachment B). Staff was
informed of an approximate lead time from Nuss Truck and Equipment, which is 12 to 16-
months for cab and chassis delivery and a 10 to 12-month window for the tanker upfitting.
Staff recommends replacement of Unit 431, 2009 Sterling tanker truck to ensure timely delivery
by spring of 2027, also to get ahead of potential high -cost repairs, utilize 2025 contract pricing,
and anticipate an approximate auction value of $25,000.
Preventative maintenance costs from 2022 to current total-$1,303 and repair costs from 2022 to
current total $21,609. Typically, the frequency of repairs will increase with the age of the
equipment. An additional consideration is parts availability. The Sterling truck line was
discontinued in 2010. Although Sterling hasn't been produced for quite some time, parts became
difficult to source by 2021.
The replacement 2026 Mack tanker is equipped with a 2000-gallon water tank, front turret
nozzle, front and rear duckbill nozzles, a heated rear cabinet with accessory hose real and water
pump. This truck is assigned to primarily to parks and is also used in streets, and sanitary sewer.
Specific tasks include- watering trees/gardens, ice rink flooding, street sweeping, sanitary sewer
cleaning operations, and mobile pressure washer tasks.
Budget Impact
(Attachment B) 2026 Mack Cab and Chassis furnished from Nuss Truck and Equipment (payable
in 2026) $138,271.20
(Attachment C) Tanker Upfitting furnished from STEP Equipment (payable in 2027) $126,556.20
Total Cost: $ 264,827.40
Purple Wave Auction Estimate for Unit 85431: $25,000
Net Cost: $239,827.40
The Capital Improvement Program for equipment purchases includes a combined budget of
$303,635 with an estimated trade in value of $25,000 which equates to a net cost of $278,635 for
replacement of Unit 431 between 2026 and 2027.
After receiving actual quotes and researching current auction prices, the purchase of the new
2026 Mack Cab and Chassis Tanker Truck equipped with water tanker upfitting is $264,827.40
and the auction estimate is $25,000, which equates to a net cost of $239,827.40. This is
$38,807.60 under budget.
Attachments
Attachment A: 2026, 2027 Equipment Replacement CIP Detail Sheet
Attachment B: 2026 Mack Cab and Chassis furnished by Nuss Truck and Equipment
Attachment C: Tanker Upfitting furnished by STEP Equipment
Page 2 of 2
Attachment B
TO
Thomas Mikacevich ICOMPANY City of Arden Hills
PHONE/FAX
JADDRESS
EMAIL
CITY/STATE/ZIP IST PAUL, MN 55155
CONTRACT:
DATE
MN CPV - 222962
EARLIEST SHIP •: SALES REPRESENTATIVE
1 _4 1 a"
#
1 300-360 DAYS ARO FACTORY
DESCRIPTIONITEM QTY
CARL ABBOTT
UNITTOTALTOTAL
SSF 2000
Stepp Truck Mounted Street Flusher 2000 gallon 1
125,364.00
125364.00
Street Flusher Pump Package, Includes: 100' Hose with electric rewind
hose reel, 750 GPM Hydraulically Driven Water pump, 4 Nozzles: 2
midship, 2 rear, Synchro mesh PTO with load sense pump, IMF can buss
control with PLC color display controller, 6" Air operated dump valve
with splash plate, Anti Siphon Fill pipe, Force America Add -a -Fold Valve
Deduct Anti -icing Package with 3 lane spray bar and
PLC controller
1
-29785.00
(29,785.00)
316L tank deduct (comes std on mn cpv contract)
1
-19406.00
(19,406.00)
Garden Hose Adapter- Pressurized
1
581.00
581.00
Airblast (per nozzle)
61
427.00
2,562.00
Additional Plumbing Nozzles (4 are std- mid & rear
mounted)
2
1,733.00
3,466.00
Duckbill Nozzles (Qty 2 required if additional nozzles)
2
508.00
1,016.00
Water Canon with Joy Stick
1
13,766.00
13,766.00
Aluminum Fenders (std with stainless steel tank)
1
1,007.00
1.007.00
Heated Cabinet- Stainless Steel
1
6.689.00
6,689.00
Pro -Tech Tool Box Aluminum
1
1,113.00
1,113.00
Rearview Camera System
11
2,164.00
2,164.00
Whelen Super LED Light Package
1
11,694.00
11,694.00
Arrowboard
1
2,658.00
2,658.00
Work Lights
4
332.00
1,328.00
Whelen Scene Light LED
1
1.379.00
1,379.00
A10019582
Open to Tool Tray
1
795.00
795.00
This Quote may be subject to a surcharge on truck chassis and hopper
dependent on timeline for receiving the truck.
Shipping lead time is based on Truck Availability.
NOTE: CANNOT PROCESS ORDER UNTIL SPECIFIED Subtotal
Paint. White
All prices herein quoted are exclusive of sales, use, and other excise taxes. All such taxes, % Tax
and any other taxes measured in whole or part, by gross receipts applicable to this Freight
transaction are to be borne by the purchaser. All export, import, and other duties, tariffs, Total Due
and customs shall be paid for by the purchaser. If exemption is claimed by the purchaser
from any of the foregoing, the purchaser shall furnish satisfactory proof of such Total
5 126,391.00
$ -
$ 165.20
$ 126,556.20
$ 126,556.20
exemption. *Please note: This quote is valid for 20 days from the above date.
Please remit back n signed ropy to process the quote as on order to joson(a)sreppmfy.com
Special Instructions:
Ordered By
Signature
Approved By
Signature
INTERNAL USE ONLY:
Stepp Order #
Down Payment
Amount:
Date Ordered
Credit Card I
ICard Type
I
Delivery Date
Card Number:
P. O. #
On Terms Ix
Ship Via
Letter of Credit
Stepp Manufacturing Co., Inc.12325 River Road North Branch Attachment C
TM
QUOTE
11 TEPP jason@steppmfg.com / VP Sales
CS] WWW.STEPPMFG.COM ..Coordinator
TO
Thomas Mikacevich Dealer
City of Arden Hills
PHONE/FAX
ADDRESS
EMAIL
CITY/STATE/ZIP
ST PAUL, MN 55155
END CUSTOMER:
DATE
2/2/2026
#
SSF-2000
CONTRACT:
•
300 - 360 DAYS ARC) FACTORY
DESCRIPTIONITEM
Stepp Truck Mounted Street Flusher 2000 gallon
MN Snow & Ice 267396
CARL ABBOTT
CITY LINITTOTALTOTAL
1 158,996.00 158,996.00
Each Base Unit Includes: 100' Hose with electric rewind hose
reel, 750 GPM Hydraulically Driven Water pump, 4 Nozzles: 2
midship, 2 rear, Synchro mesh PTO with load sense pump,
IMF can buss control with PLC color display controller, 6" Air
operated dump valve with splash plate, 2 1/2" Anti Siphon Fill
pipe with filling hose with camlock fittings , Force America
Add -a -Fold Valve
Deduct Anti -icing Package with 3 lane spray
bar and PLC controller
1
(35,459.00)
(35,459.00)
316L tank deduct (comes std on mn cpv
contract)
1
(23,104.00)
(23,104.00)
Garden Hose Adapter- Pressurized
1
691.00
691.00
Airblast (per nozzle)
6
509.00
3,054.00
Additional Plumbing Nozzles (4 are std- mid
& rear mounted)
2
2,064.00
4,128.00
Duckbill Nozzles (Qty 2 required if additional
nozzles)
2
605.00
1,210.00
Water Canon with Joy Stick
1
16,389.00
16,389.00
Aluminum Fenders (std with stainless steel
tank)
1
0.00
0.00
Heated Cabinet- Stainless Steel
1
7,964.00
7,964.00
Pro -Tech Tool Box Aluminum
1
1,326.00
1,326.00
Rearview Camera System
1
2,577.00
2,577.00
Whelen Super LED Light Package
1
13,920.00
13,920.00
Arrowboard
1
3,139.00
3,139.00
Work Lights
4
1 395.00
1,580.00
Whelen Scene Light LED
1
1,642.00
1,642.00
A10019582
Open to Tool Tray
1
954.00
954.00
Pricing valid until 02/28/2027
NOTE:
CANNOT PROCESS ORDER UNTIL SPECIFIED
Subtotal
10 % Demo Discount
159,007.00
PAINT:
White
15,900.70
All prices herein quoted are exclusive of sales, use, and other excise taxes. All such taxes, %Tax -
and any other taxes measured in whole or part, by gross receipts applicable to this
transaction are to be borne by the purchaser. All export, import, and other duties, tariffs, Freight 206.00
and customs shall be paid for by the purchaser. If exemption is claimed by the purchaser Total 143,312.30
from any of the foregoing, the purchaser shall furnish satisfactory proof of such
exemption. *Please note: This quote is valid for 15 days from the above date.
End Customer
Contract
Contact Name
Contract ID #
Contact Email
Address
Contact Phone
CITY/STATE/ZIP
Please remit backs signed copy to process the quote ss an order to /ason@stepomfg, cox
Special Instructions:
Ordered By Signature
Approved By Signature
INTERNAL USE ONLY:
Stepp Order #
Down Payment
Amount:
Date Ordered
Credit Card
lCard Type
Delivery Date
Card Number:
P. O. #
jOn Terms
Ix
Ship Via
ILetter of Credit
Attachment D
CRYSTEEL®
TRUCK EQUIPMENT
00 TRUCK EQUIPMENT. PARTS & ACCESSORIES
1130 73rd Avenue NE
Highway 60 East
Fridley, MN 55432
Lake Crystal, MN 56055
(763) 571-1902
(507) 726-6041
1-800-795-1902
1-800-722-0588
www.crVsteeltruck.com
.4N C=iQ�t_ 0PP0F_T-kNIT)- FMPt_0rFP
Date:
5/29/2026
Reference: 2000 Gallon SS Tanker Quote
Company:
City of Arden Hills
Address:
Contact:
Jeff Frid
Phone#
651-792-7852
City:
Email:
jfrid@cityofardenhills.org
State:
...................................
..................................................................................................... :.......................................................................................................................................................................................................
Chassis Estimated Delivery:
Dealer
Front Frame Extension: Yes/NO
.......................................................................................................................................:.......................................................................................................................................................................................................
Truck Make
<.......................................................................................................
Front Mount Hyd or PTO:
...................................
Model Year
....................................................................................................
:.....................................................................................................
................................................................................................
Air Tank Location:
...................................
Truck Model
...................................:.............................................................................................................................................................................................................................................................................................................
......................................................................................................................................................................................................
Air Dryer Location:
CA or CT
<......................................................................................................
Battery Box Location:
<................................................................................................
Transmission
....................................................................................................
:
Exhaust clearance:
..................................:...........................................................................................................................................................................................................:................................................................................................
Cab Color
Def/Fuel Tank clearance:
REFERENCE: COOPERATIVE PURCHASE OF EQUIPMENT FROM STATE OF MINNESOTA
CONTRACT NO: 267389
RELEASE NO: S-863(5)
CONTRACT PERIOD: MARCH 1, 2025 THROUGH FEBRUARY 28, 2027
CONTRACT NO: 257450
RELEASE NO: T-765(5)
CONTRACT PERIOD: September 1, 2024 THROUGH August 31, 2026
QTY
1.0 Body
1 1.057 Buyers color back up camera system, camera heated, waterproof, night vision
1
1
1
1
1
1
1
1
1
1
1.086 Whelen SYS109 Two Stainless Steel Micro 400 with 60' TPR Cable, LED
Flasher/Junction Box and Install Kit.
1.104 (1) set front mount anti -sail mud flaps installed
T 765(5) Contract
8.1 Installation of Storage box
8.3 18 x 18 x 30 Treadbrite Aluminum Toolbox P/N 1705103
8.61 Add for 1 Whelen TA451372 Traffic Advisor installed on cab shield, wired to in
11.0 Anti -Icing
11.0. OMCO HF422 Anti-icing/Flusher (no install)
11.1 Installation of OMCO Anti -icing system
11.3 OMCO - Add for Stainless Steel ILO Mild Steel
11.6 OMCO - Add for side mounted water heads left or right side 2 " 300 gpm remote
11.9 OMCO - Add for top mounted 500 gpm monitor cannon w/ electric over air
motor, joy stick, controls for all segments of operation, located on cab console
and fog/stream nozzle
*** Mounted behind front bumper***
Price Each
$990.00
$3,042.00
$ 207.00
$473.00
$364.00
$2,522.00
$136,879.00
$6,009.00
$13,149.00
$3,071.00
$21,626.00
Extended
$990.
$3,042.
$207.
$473.
$364.
$2,522.
$136,879.
$6,009.
$13,149.
$3,071.
$21,626.
11.13 OMCO - Deduct Anti icing boom if not required
NCI OTHER ITEMS PER CITY SPEC
2000 Gallon Elliot Modified Elliptical SS Tank
Rear heated SS cabinet with Aluminum flip -up door
12v LED lighting in cabinet
PTO pump/mptor w/ return filter, cooler, flow control and hydraulic reservoir
Centrifical 4" x 3" pump in rear heated cabinet
2 - front air operated flusher nozzels
2 - rear air operated spray heads
Hanney electric rewind hose reel w/ 100ft of 1" hose and adj. nozzle
Control panal w gauges inside cab (NON -CAN BUS)
6 LED flood lights
2 1/2" Cam -Lock discharge of rear of tank n heated compartment
Male garden hose connection off rear of tank in heated compartment
Air operated 10" Newton Kwik dump valve of rear of tank in heated compartment
w/chute extension
Standard Items
SS tank baffles
Trough type fenders over rear wheels
Top mounted 20" manway w/10" vented lid
Ladder
3" hydrant fill located curb side rear of tank
Full height vinyl sight tube on front of tank
1 standard paint color
-$24,100.00
$41,502.00
-$ 24,100.
$41,502.
Total Package Price $205,734.00
***PRICES SHOWN DO NOT INCLUDE ANY APPLICABLE TAXES OR FEES***
Cost Per Loaded Mile for Delivery: $4.00
Starting Point: Lake Crystal, MN
*A WRITTEN PURCHASE ORDER MUST BE RETURNED SPECIFYING PURCHASE OF THIS EQUIPMENT OFF THE STATE OF MINNESOTA COOPERATIVE PURCHASE CONTRACT
*NO EXHAUST WORK INCLUDED FOR TRUCKS WITH NEW EMISSION CONTROL EXHAUST SYSTEMS. EXHAUST SYSTEMS CANNOT BE MODIFIED.
*ALL LABOR COSTS ARE BASED ON INSTALLING EQUIPMENT ON A TRUCK CHASSIS WITH ALL TRUCK ITEMS OUT OF THE WAY FOR EQUIPMENT INSTALLATION. IF CRYSTEEL HAS TO MOVE FUEL TANKS, AIR TANKS, AIR DRYER, ETC. EXTRA CHARGES
MAY APPLY
Vendor Name:
Crysteel Truck Equipment -Fridley
Contact Person:
Rob Weldon
Street Address:
1130 73rd Ave NE
City, State, Zip:
Fridley, MN 55432
Phone #:
(763) 235-5487
Toll Free #:
(800) 795-1280
Email Address:
rweldon@crysteeltruck.com
CONSENT ITEM - 8G
MEMORANDUM
DATE: June 22, 2026
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, City Administrator
FROM: Lucas J. Miller - Assistant Public Works Director
SUBJECT: 2026 PMP Street & Utility Improvement Project — Payment #2
Budgeted Amount:
Actual Amount:
Funding Source:
$3,426,030 (2026 PMP)
$3,441,828 (2026 PMP)
PIR, Utility Funds,
$200,000 (AMP Hardcourt)
$190,000 (AMP Hardcourt)
Special Assessments, RCWD Grant
$67,500 (AOP ADA)
$68,000 (AOP ADA)
KLID Levy
Total: $3,693,530
Total: $3,699,828
Council Should Consider
Motions to approve, table, or deny the following:
Payment #2 for the 2026 PMP Street & Utility Improvement Project Contract to
Bituminous Roadways, Inc. in the amount of $261,225.78.
Background/Discussion
On February 9, 2026, the City Council approved plans & specifications and ordered
advertisement for bids for the 2026 PMP Street & Utility Improvement Project which includes
the Arden Manor Park Hardcourt Improvements, the Arden Oaks Park ADA Improvements and
the Karth Lake Improvement District Pump Improvements. Pursuant of Resolution 2026-006,
bids were opened on March 4, 2026, after receiving 3 bids for the project. On April 13, 2026,
Resolution 2026-018 Awarded the 2026 PMP Street and Utility Improvements Contract to
Bituminous Roadways, Inc. in the amount of $3,006,172.10.
The project is approximately 20% complete. Items completed to this point include installation
and restoration of the watermain and trail along Highway 96, the installation of the stormwater
pond on the south end of Karth Lake, the substantial installation of the new hardcourt at Arden
Page 1 of 2
Manor Park, and substantial installation of the new ADA walking path at Arden Oaks Park. Five
percent is being withheld from the work completed in accordance with the contract documents.
Payment No. 2 is in the amount of $261,225.78. Bolton and Menk has reviewed the documents
and recommends payment. Staff has reviewed the documents and recommends that Council
approve Payment No. 2 (Attachment A).
Budget Impact
A summary of the project costs and funding sources to date is provided below:
Total As -Bid Costs:
Actual Project Costs
2026 PIMP contract
$
2,523,172
Tree Clearing contract
$
12,400
Karth Lake Pump Imp. Contract
$
225,000
Arden Manor Hardcourt contract
$
190,000
Arden Oaks ADA Imp. contract
$
68,000
Overhead expenses
$
681,256
Total Project Costs
$
3,699,828
Total Estimated Funding:
Funding Source
2026 PMP
budget
AMP Hardcourt
budget
AOP ADA
budget
Total Budget
Funds
As- bid costs
PIR
$ 1,170,000
$ 200,000
$ 67,500
$ 1,437,500
$ 1,253,887
Assessments
$ 810,530
$ -
$ -
$ 810,530
$ 810,530
Water Utility
$ 500,000
$ -
$ -
$ 500,000
$ 576,789
Sanitary Sewer Utility
$ 200,000
$ -
$ -
$ 200,000
$ 149,797
Surface Water Utility
$ 500,000
$ -
$ -
$ 500,000
$ 663,325
RCWD Grants
$ 166,000
$ -
$ -
$ 166,000
$ 166,000
KLID Levy
$ 791500
$ -
$ -
$ 79,500
$ 79,500
Total Project Funding
$ 3,426,030
$ 200,000
$ 67,500
$ 3,693,530
$ 3,699,828
Attachments
Attachment A: Pay Request No. 2
Page 2 of 2
Attachment A
CONTRACTOR'S PAY REQUEST SOLTaPA
DISTRIBUTION:
2026 PMP STREET & UTILITY IMPROVEMENTS (D & M L'. N
CONTRACTOR (1)
Real Pi-aple.Ileal SalutiarTs.
OWNER (1)
ENGINEER (1)
CITY OF ARDEN HILLS -
BMI PROJECT NO. 25X.137753
TOTAL AMOUNT BID PLUS APPROVED CHANGE ORDERS
$0.00
TOTAL, COMPLETED WORK TO DATE
$600,198.50
TOTAL, STORED MATERIALS TO DATE
$0.00
DEDUCTION FOR STORED MATERIALS USED IN WORK COMPLETED
$0.00
TOTAL, COMPLETED WORK & STORED MATERIALS
$600,198.50
RETAINED PERCENTAGE ( 5.0% )
$30,009.93
TOTAL AMOUNT OF OTHER PAYMENTS OR (DEDUCTIONS)
$0.00
NET AMOUNT DUE TO CONTRACTOR TO DATE
$570,188.58
TOTAL AMOUNT PAID ON PREVIOUS ESTIMATES
$308,962.80
PAY CONTRACTOR AS ESTIMATE NO. 2
$261,225.78
CERTIFICATE FOR PARTIAL PAYMENT
I hereby certify that, to the best of my knowledge and belief, all items quantities and prices of work and material
shown on this Estimate are correct and that all work has been performed in full accordance with the terms and
conditions of the Contract for this project between the Owner and the undersigned Contractor, and as amended by
any authorized changes, and that the foregoing is a true and correct statement of the contract amount for the period
covered by this Estimate.
Contractor: Bituminous Roadways, Inc.
1520 Commerce
Mendota Heights, MN 55120
By � - Ikkt Arw(4 /1 01gb r/02A
Name Title
Date
CHECKED AND APPROVED AS TO QUANTITIES AND AMOUNT:
ENGINEER: BOLTON & MENK, INC., 12224 NICOLLET AVE, BURNSVILLE, MN 55337
By , CONSULTING ENGINEER
Date 06/10/2026
APPROVED FOR PAYMENT:
OWNER:
By
Name Title Date
And
Name Title Date
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n
MEMORANDUM
DATE: June 22, 2026
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, City Administrator
FROM: Lucas J. Miller - Assistant Public Works Director
SUBJECT: Resolution Approving Plans & Specifications and Order Advertisement for Bids
for the 2026 Annual Street Maintenance Project
Budgeted Amount: Actual Amount: Funding Source:
$220,000 TBD Streets Operating Budget
Council Should Consider
Motions to approve, table, or deny the following:
• Adopting Resolution 2026-029 Approving Plans and Specifications and Ordering
Advertisement for Bids for the 2026 Annual Street Maintenance Project.
Backaround/Discussion
The 2026 Streets Operating Budget includes amounts for annual street maintenance required to
improve longevity in city streets, which is scheduled for implementation in the summer of 2026.
With the dissolving of the Coon Rapids JPA last year, Staff is bidding this scope of maintenance
work on its own in its absence.
The proposed maintenance project includes crack seal and fog seal on previously chip sealed
streets within varies neighborhoods and trails shown within Attachment B, in line with our
adopted 6-Year Street Maintenance Cycle.
Adoption of Resolution 2026-029 will approve the plans and specifications and order bid
advertisement for the 2026 Street Maintenance Project. Bids would be received on July 8, 2026,
and presented to the City Council on July 13, 2026, with an appropriate resolution to award the
construction contract. This schedule will allow for construction to begin and end this summer of
2026. Staff recommends adoption of Resolution 2026-029 as provided in Attachment A.
Page 1 of 2
A copy of selected sheets of the project plan set is provided in Attachment B. The project manual
consists of 155 pages. A full copy of project manual is on file and available upon request to the
City Clerk.
Budget Impact
A summary of the estimated project costs and funding sources is provided below:
Total Estimated Costs
Construction $ TBD
Engineering Services $ 4,860
TOTAL $TBD
Total Estimated Funding
Streets Operating Budget $ 220,000
TOTAL $ 220,000
Final total expenses and funding amounts will be revised and presented to the City Council upon
receipt of construction bids.
Attachments
Attachment A — Resolution 2026-209
Attachment B - 2026 Street Maintenance Project Plan
Page 2 of 2
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CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO.2026-029
RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND
ORDERING THE ADVERTISEMENT FOR BIDS
WHEREAS, the Public Works Department has prepared plans and specifications for
Improvement Project No. PW-26-0107, 2026 Street Maintenance for crack seal and fog seal within
several neighborhoods and trails. The plans and specifications have been presented to the council
for approval.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE
CITY OF ARDEN HILLS:
Such plans and specifications, a copy of which is attached hereto and made a part
hereof, are hereby approved.
2. The City Clerk shall prepare and cause to be inserted in the official paper an
advertisement for bids upon the making of such improvement under such approved
plans and specifications. The advertisements shall be published for 10 days, shall
specify the work to be done, shall state that the bids will be received by the clerk until
10:00 a.m. on Wednesday, July 8, 2026, at which time they will be publicly opened on
QuestCDN, will then be tabulated, and will be considered by the council at 7:00 p.m.
on July 13, 2026, in the council chambers of the city hall. Any bidder whose
responsibility is questioned during the consideration of the bid will be given an
opportunity to address the council on the issue of responsibility. No bids will be
considered unless sealed and filed with the City Clerk and accompanied by a cash
deposit, cashier's check, bid bond, or certified check payable to the city for five (5)
percent of the amount of such bid.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 22nd DAY OF JUNE 2026.
Attest:
Mayor
City Clerk
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
Parking Lot Fog Seal Street Maintenance
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PUBLIC HEARING -10A
MEMORANDUM
DATE: June 22, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Jessica Jagoe, City Administrator
Amy LaMere, Accounting Clerk
SUBJECT: Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities
Budgeted Amount: Actual Amount: Funding Source:
Council Should Consider
• Holding a Public Hearing regarding Delinquent Utilities
• Motion to approve, table or deny the following:
o Resolution 2026-030 certifying delinquent utilities to Ramsey County
Background
Delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts
with a delinquent balance from the Q4 2025 billing cycle (October through December) was
compiled, and notices dated May 6, 2026 were mailed. These customers were informed of their
delinquent status and were asked to make payment of the delinquent balance by June 12, 2026.
Utility accounts with an unpaid delinquent balance would be certified to Ramsey County to be
added to property taxes payable in 2027. The certification amount is equal to the unpaid
delinquent balance. The eight percent 90-day delinquency penalty was waived through
Resolution 2026-015, approved on April 13, 2026.
The list of remaining delinquent utility accounts is attached. The City will request that Ramsey
County levy the delinquent balances against the respective properties.
Attachments
Attachment A: Resolution No. 2026-030 and Delinquent Utility Accounts List
Page l of 1
Qiesent-F Qa75 Year PAttachment
e A
N' ry�N
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO.2026-030
RESOLUTION ADOPTING AND CONFIRMING QUARTERLY SPECIAL
ASSESSMENTS FOR DELINQUENT UTILITIES
WHEREAS, the amount to be specially assessed for DELINQUENT UTILITIES has
been duly calculated in accordance with the provisions of the Municipal Code and Minnesota
Statues; and
WHEREAS, notices have been duly mailed as required by law; and
WHEREAS, said proposed assessments have at all times since their filing been open
for public inspection, and an opportunity has been given to all interested parties to present
objections if any, to the proposed assessments; and
WHEREAS, there were no oral or written objections received.
1. The amounts so calculated and set forth in said notices are hereby levied against
the respective parcels of land described therein, and
2. The eight percent, 90-day delinquency penalty was waived through Resolution
2026-015, approved on April 13, 2026, and
3. The proposed assessments are hereby adopted and confirmed as special
assessments for each of said parcels of land. The original unpaid amount,
inclusive of any previous delinquency penalty, shall be a lien concurrent with
general taxes upon such parcel.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden
Hills, Minnesota, that the City Administrator be authorized and directed to transmit to the
County Auditor a certified duplicate of the assessment roll to be extended upon the property
tax lists of the County, and the County Auditor shall collect said special assessments with
taxes levied in 2026, payable in 2027:
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
2211 DAY OF June 2026.
ATTEST:
Julie Hanson, City Clerk
David Grant, Mayor
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills. org and clicking on Archived Documents under Helpful Links on our main webpage.
Attachment A
223023130080 000157-000
223023340036 000231-000
223023340034 000355-000
223023240336 000367-000
223023240326 000375-000
223023210104 000498-000
223023120013 000569-000
213023140006 001271-000
163023340015 001285-000
273023340003 001489-000
213023430017 001534-000
333023110036 001551-000
283023120052 001575-000
343023330015 001629-000
343023330050 001671-000
333023320006 001720-000
333023330015 001779-000
343023410055 001808-000
333023340020 001884-000
343023210016 001920-000
333023240032 002096-000
343023310015 002293-000
343023230017 002369-000
343023310005 002703-000
283023330032 003132-000
333023330057 003236-000
283023330012 003256-000
223023240240 003444-000
333023330087 004632-000
223023330015 004713-000
333023320008 005251-000
223023210066 005371-000
283023130030 005473-000
333023330032 006926-000
223023240296 007949-000
343023130011 008190-000
333023240019 008210-000
223023320026 008331-000
333023340067 009129-000
223023130063 009824-000
283023440028 009866-000
343023210077 009870-000
333023240093 011355-000
223023110060 011581-000
223023240239 011640-000
343023210002 011863-000
223023320070 011904-000
223023320064 012016-000
223023240167 012351-000
283023240027 012455-000
333023130013 012458-000
333023240108 012524-000
223023310014 012582-000
223023230024 012587-000
343023210005 012664-000
343023210008 012859-000
333023240039 013057-000
223023240281 013062-000
223023240321 013066-000
223023130015 013071-000
343023440090 013144-000
333023320015 013156-000
223023240219 013188-000
223023210028 013227-000
223023240195 013246-000
333023330031 013282-000
333023310039 013317-000
333023240028 013350-000
223023210040 013467-000
273023430008 013515-000
223023240184 013628-000
333023330074 013652-000
1435 Arden Oaks Drive
140.64
140.67
17.91
299.22
1437 Arden Place
94.42
135.00
17.91
247.33
1532 Arden Place
273.69
307.80
17.91
599.40
4335 Arden View Court
165.87
224.70
46.46
437.03
4370 Arden View Court
160.99
164.24
23.23
348.46
4412 Arden View Court
144.73
204.59
23.23
372.55
4474 Arden View Court
62.76
76.61
23.23
162.60
4413 Arden View Court
93.70
135.04
23.23
251.97
4457 Arden View Court
147.55
162.54
23.23
333.32
4479 Arden View Court
59.49
74.81
23.23
157.53
4356 Arden View Court
87.86
132.06
23.23
243.15
4384 Arden View Court
75.02
73.04
23.23
171.29
4377 Arden View Court
85.47
140.67
23.23
249.37
1438 Arden View Drive
45.04
96.84
23.23
165.11
1405 Arden View Drive
138.82
198.28
23.23
360.33
1466 Arden View Drive
86.21
117.47
23.23
226.91
1370 Arden View Drive
251.19
172.39
23.23
446.81
1354 Arden View Drive
56.66
93.14
23.23
173.03
1435 Bussard Court
178.82
170.83
17.91
367.56
1323 Cannon Avenue
95.00
149.53
17.91
262.44
1171 Carlton Drive
291.00
453.60
23.92
768.52
3670 Cleveland Avenue N
58.84
74.01
17.91
150.76
3182 Cleveland Avenue N
81.09
144.75
17.91
243.75
3194 Cleveland Avenue N
1.31
66.07
9.64
77.02
1469 Colleen Avenue
143.16
169.60
17.91
330.67
1348 Colleen Avenue
137.29
194.49
17.91
349.69
3776 Connelly Avenue
261.73
106.39
500.00
868.12
2033 County Road D W
97.48
139.63
17.91
255.02
1392 County Road E W
137.68
171.51
17.91
327.10
1412 County Road E W
67.76
116.60
17.91
202.27
1434 County Road E W
96.36
138.74
17.91
253.01
1929 County Road E2 W
136.32
146.11
17.91
300.34
1478 Dawn Circle
108.79
174.55
17.91
301.25
1512 Dawn Circle
85.41
140.67
17.91
243.99
1569 Edgewater Avenue
69.30
92.94
17.91
180.15
2015 Glenpaul Avenue
100.02
140.59
17.91
258.52
1927 Glenpaul Avenue
127.20
144.63
17.91
289.74
1960 Glenpaul Avenue
36.33
43.45
9.75
89.53
1751 Glenview Avenue
91.16
140.67
17.91
249.74
1876 Grant Road
179.93
247.38
17.91
445.22
1873 ant Road
58.19
73.03
17.91
149.13
1846 Grant Road
108.07
153.32
17.91
279.30
4350 Hamline Avenue N
195.94
140.67
17.91
354.52
4101 Hamline Avenue N
97.96
139.29
17.91
255.16
4340 Hamline Avenue N
195.95
259.49
17.91
473.35
4627 Highway 10
116.22
165.83
17.91
299.96
1850 Indian Place
83.67
118.41
23.23
225.31
4126 James Circle
179.31
194.12
17.91
391.34
1791 Janet Court
126.13
181.80
17.91
325.84
1966 Jerrold Avenue
0.20
19.14
1.50
20.84
1307 Karth Lake Circle
164.79
212.34
17.91
395.04
1611 Lake Johanna Boulevard
153.54
140.67
17.91
312.12
3223 Lake Johanna Boulevard
84.27
117.71
17.91
219.89
3403 Lake Johanna Boulevard
61.46
77.74
17.91
157.11
1761 Lake Valentine Road
116.01
166.52
17.91
300.44
3424 New Brighton Road
109.52
140.67
17.91
268.10
3256 New Brighton Road
66.44
113.80
17.91
198.15
4149 Norma Avenue
129.60
140.67
17.91
288.18
1600 Oak Avenue
113.66
193.47
17.91
325.04
4401 Old Highway 10
24.35
145.98
17.91
188.24
4534 Pleasant Drive
80.19
140.67
17.91
238.77
3130 Ridgewood Road
60.57
76.86
17.91
155.34
3240 Shoreline Lane
304.67
243.43
17.91
566.01
1401 Skiles Lane
107.00
155.48
17.91
280.39
3354 Snelling Avenue N
62.14
80.15
17.91
160.20
4370 Snelling Avenue N
139.30
195.23
17.91
352.44
1988 Stowe Avenue
86.52
123.22
17.91
227.65
2000 Stowe Avenue
117.66
165.82
17.91
301.39
1865 Stowe Avenue
61.16
82.23
17.91
161.30
2056 Stowe Avenue
199.06
227.84
17.91
444.81
2023 Thom Drive
129.77
153.94
17.91
301.62
1238 Wyncrest Court
127.23
149.35
17.91
294.49
8.412.64
10.705.52
1.853.13
20,971.29
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
299.
47.
37
162.60
251.97
333.32
57.53
243.15
171.29
249.37
165.11
60.33
226.91
446.81
73.03
367.56
150.
243.
77.
868.1
255.0
327.1
253.01
301.2
243.9
180.1
258.5
289.7
9.5
249.7
445.2
49.1
279.3
255.16
473.35
299.96
225.31
391.34
325.84
20.84
395.04
312.12
219.89
157.11
268.10
198.15
288.18
325.04
188.24
238.77
155.34
566.01
227.65
301.39
161.30
444.81
301.62
PUBLIC HEARING -10B
MEMORANDUM
DATE: June 22, 2026
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, City Administrator
FROM: Elena Fransen, AICP, Senior Planner
SUBJECT: Planning Case #26-008 — Public Hearing Required
Applicant: Vector Styling, Inc. dba TINT WORLD
Property Location: 3761 Lexington Avenue
Request: Conditional Use Permit and Site Plan Review with Sign Standard
Adjustment
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
• Holding a Public Hearing regarding Planning Case 26-008
Motions to approve, table, or deny:
o Adoption of Resolution 2026-031 for Planning Case 26-008 for a Conditional Use
Permit and Site Plan Review with Sign Standard Adjustment at 3761 Lexington
Avenue
Background
1.Overview of Request
Vector Styling, Inc. ("The Applicant") submitted a land use application for a Conditional Use
Permit and Site Plan Review at the Subject Property. The Applicant plans to lease 3,900 square
feet of an existing facility for a new business, TINT WORLD. The proposed space would combine
two tenant spaces into one and share the building with TGK Tires, another service station use. A
Conditional Use Permit is required for a service station use within the proposed 3,900 square foot
tenant space.
Page 1 of 11
The Applicant proposes to combine the two unoccupied tenant spaces into one and use five existing
bay areas for services and provide a retail area and waiting room for customers. Employee and
customer parking needs will be met by 30 parking spaces to the south and west of the tenant space.
An application for a Conditional Use Permit requires a Site Plan Review application. Through the
site plan review process, an applicant can request flexibility from the strict application of the
zoning code by applying for a Sign Standard Adjustment as part of site plan review. The applicant
proposes two 55 square foot wall signs be installed above the main entrance. The property is
located in Sign District 5. The maximum amount of signage allowed in Sign District 5 is 80 square
feet.
2. History of the Subject Property
In 1988, the City Council approved a Special Use Permit for C.G. Rein Company to develop the
Subject Property (PC 88-014). Goodyear Tire and Rubber Company operated an automobile
service center consisting of a 10,108 square foot principal building with 6,208 square feet of
service area and 3,900 square feet of retail space. In 1989, a Special Use Permit was approved in
PC 89-004 for a transmission repair shop to operate in 1,600 square feet of the building. A 1,200
square foot space stayed designated for retail sales use.
Several entities have used the site since those approvals. Midwest Auto Detailing, another service
station use, most recently operated in the westernmost tenant space and Enterprise was previously
approved for a Special Use Permit to operate a vehicle leasing/rental company from the retail
tenant space which was later taken over by U-Haul after 2022. In late 2025, Midwest Auto
Detailing vacated the property. U-Haul ceased operations at this site before 2025.
When the use for which a conditional use permit has been granted has ceased or has been
discontinued for a period of ninety (90) consecutive days, the permit shall automatically expire
and become void at the end of such ninety (90) day period. The Applicant is required to obtain a
new conditional use permit for the proposed use.
Approvals
1. Conditional Use Permit
A CUP is required in city code for service stations in the B-3 Zoning District. Arden Hills Zoning
Code Section 1355.04 Subd. 3 lists the general criteria for evaluating Conditional Use Permit
Applications. The City Council should consider the effect of the proposed use upon the health,
safety, convenience and general welfare of the owners and occupants of the surrounding land and
the community, in general, including but not limited to the following factors:
1. Existing and anticipated traffic and parking conditions;
2. Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and
other nuisance characteristics;
3. Drainage;
4. Population density;
5. Visual and land use compatibility with uses and structures on surrounding land;
6. Adjoining land values;
7. Park dedications where applicable;
8. Orderly development of the neighborhood and the City within the general purpose and
intent of the Zoning Code and the Comprehensive Development Plan for the City.
Page 2 of 11
Under state law a "conditional use" is a use that is generally allowed in a designated district upon
the applicant showing that the standards and criteria stated in the ordinance will be satisfied.
Conversely, if the applicant is unable to show that the ordinance standards are met, the application
can be denied. Conditions may be added to any approval to ensure that the use does not negatively
impact surrounding properties or the public way.
The Applicant's narrative provides details for the proposed use and states that the use is compatible
with the B-3 Zoning District standards and other uses within the zoning district.
2. Site Plan Review
The Applicant seeks to operate a vehicle window tinting and stereo installation facility in 3,900
square feet of the existing 10,108 square foot service station and retail sales facility. A site plan
review and evaluation of site conditions are required as part of the Applicant's request for a
Conditional Use Permit. The Applicant proposes to install new wall signage on the south and east
elevations of the building. The site plan review includes a review of requirements for parking and
design standards as they relate to the zoning district and proposed use.
Plan Evaluation
The proposed is subject to Zoning Code standards established in Section 1320, District Provisions,
Section 1325.05, Design Standards and Section 1325.06, Requirements for Parking, Loading and
Circulation. Also applicable are Sign Code standards established in Chapter 12 of the City Code.
The following evaluation identifies how the Applicant's proposal addresses where standards are
met and/or nonconforming and/or where flexibility is required.
Chapter 13, Zoning Regulations Review
1. District Provisions (B-3 Service Business District) — Section 1320
Under the 2040 Comprehensive Plan, this site is guided as Commercial (COM) on the land use
plan and is zoned B-3. The Future Land Use designation is for a broad range of retail, shopping,
and services to meet the needs of the community and region. Compatible uses such as office
buildings are also intended for this area.
Direction
2040 Comp. Plan Land Use
Zoning
Existing Land Uses
North
COM - Commercial
B-3 Service Business
Retail/Grocery Store
District
South
COM - Commercial
B-3 Service Business
Car Wash
District
West
CMU - Community Mixed Use
B-4 Retail Center District
Retail and Other Commercial
Uses
Page 3 of 11
A service station is allowed by a conditional use permit within this district. The table below
provides the standards for the B-3 District and the preliminary analysis for the principal structure
and the site:
Ordinance Requirements
B-3 District
Existing
Proposed
Standards
Development
Development
Maximum Floor Area Ratio (FAR)
0.8
0.21
Complies, No
change
Maximum Structure Coverage
40%
21.4%
Complies, No
change
Minimum Landscape Lot Area
25%
27.5%
Complies, No
change
Minimum Front Yard Setback
50 feet
95 feet
Complies, No
change
Minimum Rear Yard Setback
20 feet
130 feet
Complies, No
change
Minimum Side Yard Setback
20 feet (min)/
20 feet and 20
Complies, No
40 feet total
feet/ 40 feet
change
Minimum Lot Area
13,000 square feet
54,450 square
Complies, No
feet
change
Maximum Building Height
35 feet
>35 feet
Complies, No
change
2. Design Standards — Section 1325.05
Landscaping — Meets Requirements
A landscaping plan is not required for this application. Only new development construction or
expansion of an existing building or parking lot require a landscaping plan to be submitted. The
minimum landscaped area required for the B-3 Zoning District is 25 percent of the total lot area.
The Subject Property contains an existing landscaped area of 27.5 percent of the total lot area. The
Applicant is not proposing changes that would increase or decrease the existing landscaped area.
Lighting — Meets Requirements
The Subject Property has a light fixture in the parking lot area to the west side of the building. The
Applicant is not proposing to add lighting to the building site.
Design Standards for New Development, Redevelopment, and Modifications to Existing Sites
in the B-2 and B-3 Districts
The Subject Property is an existing site in the B-3 Zoning District and is subject to design standards
established in 1325.05 Subdivision 8. The standards in this Section apply only to the building or
site elements being developed or altered. The design standards shall be applied proportionately to
the degree of change proposed. Upon recommendation from the Planning Commission, the City
Council may waive specific design standards based on the scale of the project. The City Council
shall make the final determination on compatibility and consistency with the design standards.
The Applicant intends to make interior modifications to combine two tenant spaces. Exterior work
would consist of striping parking spaces to the west of the building, adding a gate to the existing
trash enclosure, adding a handicap parking space, and installing new wall signage. The building
and parking area changes are subject to the standards established in the code. The standards are
evaluated below.
Page 4 of 11
Architectural Style, Building Character, Materials and Design — Standard met
Buildings shall be constructed of materials that are enduring, timeless, and well -detailed.
Evaluation of a project shall be based on the quality of its design and on its relationship to its
surroundings. The existing single -story building is constructed from brick and decorative concrete
masonry and glazed tile. The Applicant states that they will not make changes to the building's
exterior.
Building Color — Standard met
Building colors shall be muted and recommended colors include browns, grays, tans, beiges, and
dark or muted green, blues, and reds. The existing exterior is a muted gray with blue accents. The
building colors will not be changed as part of the proposal.
Signs — Sign Standard Adjustment Requested
The Applicant proposes to install new wall signage on the southern and eastern elevation of the
Subject Property. To install additional signage, the Applicant must request flexibility from the City
Code, Chapter 12 — Sign Code through the Site Plan Review process. Adjustments to the
requirements and standards for the height, number, type, lighting, area, and/or location of a sign
or signs established by this Chapter may be approved with a Site Plan Review or a Planned Unit
Development process as described for in Section 1320 and 1355 of the Zoning Code.
The Applicant's request for flexibility is initiated through the Site Plan Review process due to the
nature of the sign standard adjustment and the previous land use approvals for the site. The Site
Plan Review process allows for the Applicant's request for an additional 110 square feet of wall
signage on the southern and eastern elevation of the building. The approval of this application
would apply to any use of that particular sign to any subsequent user. If the sign is removed or
modified by a subsequent user, then the approval ceases.
The proposal is also subject to requirements in Chapter 12 - Sign Code requirements which are
evaluated later in this report.
Screening — Standard can be met
Section 1325.05, Subd. 8, K, Trash and recycling equipment, materials, and containers shall be
fully enclosed and integrated into the architecture of the buildings. All mechanical equipment,
whether roof -mounted or ground -mounted should be integrated into the architecture of the
building. Truck docks and delivery areas shall face away from the public street and shall be
integrated into the architecture of the building. There is a trash enclosure area on the existing site
with three sides. The Applicant proposes to have a gate installed to enclose the trash and meet the
screening requirement. and there are two delivery areas for the principal structure on the west and
south elevations. The business location is setup to meet the requirements for delivery areas.
Landscaping — Standard met
The minimum landscaped area required in the B-3 zoning district is 25% of the lot area. A
minimum of one (1) tree shall be placed along the right-of-way every forty (40) feet. The Subject
Property meets the minimum required landscaped area for the zoning district. No landscaping
changes are proposed with the land use application.
Parking — Standard met
Sufficient parking shall be provided to accommodate reasonable hourly peak on a given site.
Parking standards include using plantings to soften and shade parking lots, screening parking
adjacent to public streets, and using parking islands to break up expansive lots. The Applicant has
Page 5 of 11
provided a map of 30 parking spaces that will be used by the business. The existing parking lot
includes plantings, screening, or parking islands. The standard for landscaping within parking
areas includes a minimum requirement of 10 percent of the total landscaped area to include
perennials and shrubbery and at least 10 percent of the parking areas include planting islands.
The proposal is also subject to additional parking requirements in Section 1325.06 which are
evaluated later in this report.
Traffic Study — Recommendation to waive requirement
A traffic study shall be required for all new developments, redevelopments, and significant
modifications to existing sites unless waived by the City Council. The Applicant offers sufficient
data in the application to demonstrate the proposed use will not result in a large amount of
additional traffic and that the current conditions of the site can support the anticipated traffic. The
Planning Commission recommended that the traffic study requirement be waived at the June 3,
2026 meeting.
Lighting — Meets Requirements
The Zoning Code requires exterior lighting that is consistent in type, design, scale, and color to
create unity in the district. Exterior lighting for parking lots and buildings shall not be excessive
and shall be directed at their intended purposes. Any light or combination of lights shall not cast
light that exceeds a meter reading of one foot candle on the travel lanes of adjoining public streets
or 0.4 foot candles on adjoining residential property. The Applicant has not proposed additional
lighting.
Pedestrian and Bicycle Circulation — Meets Requirements
The Zoning Code establishes standards for pedestrian and bicycle improvements in the B-3 Zoning
District. The Subject Property does not connect to any public sidewalk but there are pathways from
the building entrances to the right-of-way and site parking lot. The proposal does not include any
changes to these existing conditions.
3. Section 1325.06 - Requirements for Parking, Loading and Circulation
The Applicant's proposal includes restriping the existing parking area and adding a handicap
parking space. The proposed modifications are in line with the parking size and construction
standards established in Section 1325.06. Staff have evaluated the proposal based on the
requirements for commercial parking spaces.
Location — Meets Requirements
The City Code requires off-street parking spaces to be located at a minimum of 20 feet from the
right-of-way of any public street. For side and rear setbacks, off-street parking spaces are required
to be located a minimum of five (5) feet from rear and side lot lines. The existing parking lot meets
the location requirements and there are no proposed changes to the location of parking spaces.
Off Street Parking Spaces Required — Meets Requirements
The Applicant has identified 30 parking spaces will be used for the proposed business. For a
service station use, the City Code requires three (3) off-street parking spaces for each enclosed bay
plus 1 for each employee on peak work shift. The tenant space will have five (5) enclosed bays
and the narrative states that a maximum of four employees will be staffed on peak work shift.
Based on the material provided by the applicant, a total of 19 parking spaces is required for the
proposed use and 30 parking spaces are proposed to be provided.
Page 6 of 11
Chapter 12, Sign Code
Section 1240.02 — Sign Standards by Sign District — Sign Standard Adjustment requested
The Subject Property is located within the B-3 General Business District and falls under Sign
District 5. Sign District 5 includes all properties fronting on Lexington Avenue South of Interstate
694. Sign District 5 allows for a maximum of 80 square feet of copy area for wall signage. The
Subject Property has a total of 80 square feet in existing wall signage associated with the other
tenant within the building. The Applicant is proposing two (2) additional 55 square foot wall sign
on the southern and eastern elevations of the building. The Applicant is requesting flexibility to
allow an additional 110 square feet of wall signage to construct the proposed wall sign and for a
total of 190 square feet of wall signage to be permitted on the building. The proposed wall sign
would be internally lit with LED -illuminated letter sets, as permitted in Sign District 5.
Proposed Signage on Southern and Eastern Elevations
Page 7 of 11
Proposed Signage Details
13-57/16'
IY-2 13/16'
8'-11 114'
-77 N
NI N
N
4 ®� RACEWAY COLOR TO MATCH
EXISTING WALL COLOR
GRAPHIC DETAIL
SCALE: 1!4' = 1'-W
Proposed Signage as seen from Lexington Avenue North
Section 1260.01 — Sign Standard Adjustments
The Applicant requests a sign standard adjustment for additional square footage of wall signage
area. City Code Section 1260.01, Sign Standard Adjustments states "adjustments to the
requirements and standards for the height, number, type, lighting, area, and/or location of a sign
or signs established by this Chapter may be approved with a Site Plan Review or a Planned Unit
Development process." To approve any sign standard adjustment, the City Council must
determine if the proposed signage meets the sign standard adjustment criteria. The following
criteria of Subd. 1 or Subd. 2 shall be satisfied, and the necessary criteria of Subd. 3 shall be
satisfied:
1. Subd. 1 There are site conditions which require a sign adjustment to allow the sign to be
reasonably visible from a street immediately adjacent to the site.
The west end of the building faces south and has little visibility from Lexington Avenue.
The site is also constrained as there is a median on Lexington Avenue that prevents traffic
heading north to access the site and it is difficult for southbound traffic to see the store
front from Lexington. The proposed signage, in conjunction with the freestanding sign,
Page 8 of 11
would allow customers to see that there are multiple businesses and entrances on the site
from Lexington Avenue.
2. Subd. 2 The sign adjustment will allow a sign of exceptional design or a style that will
enhance the area or that is more consistent with the architecture and design of the site.
This criterion does not apply.
3. Subd. 3 The sign adjustment will not result in a sign that is inconsistent with the purpose
of the zoning district in which the property is located or the current land use.
The proposed signage is consistent in the style and size as others in this building, zoning
district, and current land use. The request is for slightly more sign area that can be viewed
from Lexington Avenue.
Additional Review
Building Official
The Building Official reviewed the plans and provided no comments. A Building Permit will be
required prior to any construction taking place. This has been added as a condition of approval.
Public Works Director/City Engineer
The Public Works Director/City Engineer reviewed the plans and provided no comments.
Ramsey County
Ramsey County reviewed the plans and provided no comments.
Notice and Public Comments
Notice was published in the Pioneer Press on June 11, 2026. Notice was prepared by the City and
mailed to property owners within 1000 feet of the subject property. At the time of report drafting,
the city had not received public comments on this planning case.
Suggested Findings of Fact
The Planning Commission reviewed this application at the June 3, 2026, meeting and have offered
the following findings of fact for your consideration:
General Findings:
1. The applicant has a lease agreement for space in the subject property located at 3761
Lexington Avenue, Arden Hills, MN.
2. The Subject Property is located within the Service Business District designated for
Commercial Uses on the 2040 Comprehensive Plan.
3. The Subject Property is zoned B-3 Service Business.
4. A service station use requires a conditional use permit in the B-3 District.
5. The Subject Property is located in Sign District 5, where the maximum wall signage
permitted is 80 square feet.
6. The Subject Property has two existing wall signs for a total of 80 square feet.
Page 9 of 11
7. Section 1260.01, adjustments to the requirements and standards for the height, number,
type, lighting, area, and/or location of a sign or signs established by Chapter 12 Sign Code
may be approved with a Site Plan Review.
8. The Applicant applied for a site plan review with a sign standard adjustment and
conditional use permit to establish a vehicle window tinting and stereo installation service
station at 3761 Lexington Avenue.
9. The applicant requested a sign standard adjustment to install an additional 110 square feet
of wall signage, bringing the total building wall signage to 190 square feet.
10. The Applicant proposes to restripe the parking lot on the site, install a gate to the existing
trash enclosure, and provide an additional accessible parking space.
11. The Applicant requests to waive the requirement for a traffic study. The Applicant offers
sufficient data in the application to demonstrate the proposed use will not result in a large
amount of additional traffic and that the current conditions of the site can support the
anticipated traffic.
12. The proposed plan does not conflict with the general purpose and intent of the Zoning Code
or the Comprehensive Development Plan for the City.
13. The proposed use is not anticipated to create a negative impact on the immediate area or
the community as a whole.
14. The proposed plan will not produce any permanent noise, odors, vibration, smoke, dust, air
pollution, heat, liquid, or solid waste, and other nuisance characteristics.
15. The proposed plan is not expected to have significant impact on traffic or parking
conditions.
16. A public hearing is required for a conditional use permit.
17. Property owners within 1000 feet of the subject property were notified of the application
as established in city code.
18. The Planning Commission held the required public hearing on June 3, 2026.
Options and Motion Language
The Planning Commission reviewed this application at the June 3, 2026, meeting. At that time,
they recommended approval of the conditional use permit request with five conditions by a 6-1
vote. The following are motion language options for the City Council to consider.
Site Plan Review and Conditional Use Permit
Approval with Conditions: Move to a Opt Resolution 2026-031, approving Planning Case
26-008 for a site plan review with sign standards adjustment and a conditional use permit
to establish a vehicle window tinting and stereo installation service station and install up
to an additional 110 square feet in wall signage at 3761 Lexington Avenue, based on the
findings of fact in the June 22, 2026, City Council report, subject to the following
conditions:
1. The project shall be completed in accordance with the submitted plans as amended by
the conditions of approval. Any significant changes to these plans, as determined by
the Community Development Director, shall require review and approval by the
Planning Commission and City Council.
2. The proposed parking area shall conform to all other regulations in the City Code.
3. A Building Permit shall be obtained for alterations to the existing principal structure.
4. A separate sign permit shall be required for each sign on the site.
5. Any future trash enclosure shall use gates and be constructed on three sides using the
similar or complementary materials, colors, and patterns used on the building.
Locations shall be approved by the Planning Department.
Page 10 of 11
Approval as Submitted: Move to a opt Resolution 2026-031, approving Planning Case 26-
008 for a site plan review and conditional use permit to establish a vehicle window tinting
and stereo installation service station and install up to an additional 110 square feet in wall
signage at 3761 Lexington Avenue, based on the findings of fact in the June 3, 2026,
Planning Commission report and the submitted plans.
• Denial: Move to deny Planning Case 26-008 for a site plan review and conditional use
permit to establish a vehicle window tinting and stereo installation service station and
install up to an additional 110 square feet in wall signage at 3761 Lexington Avenue, based
on the following findings: findings to deny should specifically reference the reasons for
denial and why those reasons cannot be mitigated.
Table: Move to table Planning Case 26-008 for a site plan review and conditional use
permit to establish a vehicle window tinting and stereo installation service station and
install up to an additional 110 square feet in wall signage at 3761 Lexington Avenue: a
specific reason and information request should be included with a motion to table.
Deadline for Agency Actions
The City of Arden Hills received the completed application for this request on May 1, 2026.
Pursuant to Minnesota State Statute, the city must act on this request by June 29, 2026 (60 days),
unless the city provides the petitioner with written reasons for an additional 60-day review period.
The sixty (60) day timeline begins on the day the City is in receipt of what has been determined to
be a complete application. With consent of the applicant, the City may extend the review period
beyond the initial 120 days.
Attachments
A. Resolution 2026-031 — Approving CUP and sign standard adjustment for 3761 Lexington
Avenue
B. Land use application
C. Location map
D. Applicant narrative
E. Location of signs
F. Parking location
G. Signage documentation
H. Planning Commission Memo
L Planning Commission Minutes (draft)
J. Presentation
Page 11 of 11
esenr,�
N
l
N
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO.2026-031
RESOLUTION APPROVING A CONDITIONAL USE PERMIT AND SITE
PLAN REVIEW WITH SIGN STANDARD ADJUSTMENT FOR A
SERVICE STATION AT 3761 LEXINGTON AVENUE NORTH
WHEREAS, City Staff received a land use application for 3761 Lexington Avenue North,
legally described on Exhibit A attached hereto ("Subject Property") for a Conditional Use Permit
and Site Plan Review on May 1, 2026; and
WHEREAS, the Subject Property is zoned B-3, Service Business District and is guided as
Commercial uses in the Land Use plan; and
WHEREAS, a Conditional Use Permit is required for a service station use in this zoning
district; and
WHEREAS, the Applicant is proposing a vehicle window tinting and stereo installation
service station facility within a service station and retail sales facility; and
WHEREAS, a service station is allowed in the B-3 Service Business District but a
Conditional Use Permit is required; and
WHEREAS, Subject Property meets the conditions as regulated in Section 1355.04 Subd.
3 Procedural Requirements for Conditional Use Permits; and
WHEREAS, the Subject Property is located in Sign District 5, which allows a maximum
wall sign copy area of 80 square feet and the Subject Property has 80 square feet of existing
signage; and
WHEREAS, the Applicant is seeking flexibility to install 110 square feet of additional
wall signage on the Subject Property; and
WHEREAS, adjustments to the requirements and standards for the height, number, type,
lighting, area, and/or location of a sign or signs established by this Chapter may be approved with
a Site Plan Review or a Planned Unit Development process as described for in Section 1320 and
1355 of the Zoning Code; and
WHEREAS, pursuant to Minnesota State Statute, the City must act on this request by June
29, 2026 (60 days), unless the City provides the petitioner with written reasons for an additional
60-day review period; and
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
1
WHEREAS, the City Council directed Staff to prepare a Land Use Application Public
Policy Notification to notify all property owners within 1000 feet of Subject Property when a
request for the Planning Commission is to occur related to a land use application that requires a
public hearing; and
WHEREAS, the City's obligation has been met where the Arden Hills Planning
Commission did hold a public hearing on June 3, 2026. All persons present at said meeting were
given an opportunity to be heard and present written statements; and
WHEREAS the Planning Commission considered the Applicant's request for a
Conditional Use Permit and a Sign Standard Adjustment, and, as such voted 7-0 in favor of
recommending approval with conditions.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE
CITY OF ARDEN HILLS:
Hereby approves Planning Case 26-008 for a Conditional Use Permit to allow a service
station use and a Site Plan Review with Sign Standard Adjustment to allow the installation of up
to 110 square feet in additional wall signage at 3761 Lexington Avenue North, based on the
findings of fact and the submitted plans and the June 22, 2026, Report to the City Council, as
amended by the following conditions:
1. The project shall be completed in accordance with the submitted plans as amended by
the conditions of approval. Any significant changes to these plans, as determined by
the Community Development Director, shall require review and approval by the
Planning Commission and City Council.
2. The proposed parking area shall conform to all other regulations in the City Code.
3. A Building Permit shall be obtained for alterations to the existing principal structure.
4. A separate sign permit shall be required for each sign on the site.
5. Any future trash enclosure shall use gates and be constructed on three sides using the
similar or complementary materials, colors, and patterns used on the building.
Locations shall be approved by the Planning Department.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 22nd DAY OF JUNE, 2026.
David Grant, Mayor
ATTEST:
Julie Hanson, City Clerk
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
2
EXHIBIT A
TO
RESOLUTION 2026-031
That certain tract of land in the East 1 /2 of the Southeast 1 /4 of
Section27, Range 23, Township 30, described as follows: Beginning at
the East 1 /4 corner of said Section 27, thence run Southerly on the East
line of said Section 27 for 1297.1 feet; thence run Westerly at right
angles to said line for 90 feet; thence Northerly and parallel to said line a
distance of 250 feet to the place of beginning; thence continuing Northerly
along said parallel line a distance of 250 feet; thence run Westerly at
right angles to said line a distance of 435.6 feet; thence run Southerly at
righnt angles and parallel to said line a distance of 250 feet; thence
Easterly at right angles a distance of 435.6 feet, more or less, to the
point of beginning.
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills. org and clicking on Archived Documents under Helpful Links on our main webpage.
3
Attachment B
,- IZEN�HILLS
1245 West Highway 96
Arden Hills, Minnesota 55112
Telephone (651) 792-7800
Fax (651) 634-5137
www.cityofardenhills.org
Applicant Information
or Office Use.
Planning Case No.
26-
Submittal Date:
Application Complete:
Accepted by:
Receipt Number:
Council Decision:
Council Decision Date:
2026 LAND USE APPLICATION
Applicant:
Vector Styling, Inc. dba TINT WORLD
Address:
10045 32nd Ave North, Plymouth MN 55441
Phone No.:
763-744-8680
Other:
Email Address:
njorczak@vectorstyling.com
Property Information
Property Owner:
JD Lexington Avenue LLC
Owner Address:
By care of Mid -America Real Estate Minnesota LLC 5353 Wayzat Blvd Ste 650 Minneapolis MN 55416
Phone No.
952-563-6637
Other:
Site Address:
3761 Lexington Ave N, Arden Hills, MN 55126
Legal Description:
Section 27 Town 30 Range 23 the S 125 FT of N 922.1 FTof E 525.6 FT OF SEC 27 TN 30 RN 23.
Property ID (PIN):
273023410020
Type of Use:
Commercial
Zone:
Commercial
Property Acreage:
1.25
Type of Request
❑ Comprehensive Plan Amendment (Fee: $600
+ Escrow: $2,500)
0 Conditional Use/Interim Use Permit or
Amendment (Fee: $500 + Escrow: $1,500)
❑ Preliminary Plat (Fee: $600 + Escrow: $2,500)
❑ Final Plat (Fee: $400 + Escrow: $1,500)
❑ Concept Plan Review
(Fee: $400 + Escrow: $1,500)
❑ Master Planned Unit Development or Master
Special Development Plan
(Fee: $600 + Escrow: $2,500)
❑ Final Planned Unit Development or Final Special
Development Plan (Fee: $400 + Escrow: $2,000)
❑ Planned Unit Development or Special
Development Plan Amendment
(Fee: $400 + Escrow: $1,500)
0 Site Plan Review (Fee: $600 + Escrow:
$1,500)
❑ Rezoning or Rice Creek Commons Regulating
Plan Amendment (Fee: $500 + Escrow: $1,500)
❑ Zoning Code or TCAAP Redevelopment Code
Amendment (Fee: $500 + Escrow: $2,000)
❑ City Code Amendment (Fee: $500 + Escrow:
$2,000)
❑ Lot Split/Minor Subdivision (R-1 and R-2
Districts Only) (Fee: $400 + Escrow: $1,500)
❑ Variance or Permitted Adjustment
(Fee: $400 + Escrow: $1,500)
❑ Vacation of Easement or Right -of -Way
(Fee: $200 + Escrow: $1,000)
❑ Appeal of Administrative Decision (Fee: $200 +
Escrow: $1,500)
❑ Land Use Requests — Not Already Specified
(Fee: $150 + Escrow: $1,000)
Page t of 3
Brief Description of Reauest
TINT WORLD is a tenant at 3761 Lexington Avenue N in Arden Hills, MN. Due to site conditions,
Avenue. There is no option to turn left for traffic moving north on Lexington due to the median.
For traffic moving south on Lexington, there is very little visibility to the store front, -which is at the
west end of the south side of the building. Code allows only 40 sf of wall sign area for this 2-space
enan . e o not feeI thate signs eing proposed are any larger than that of the previous ten int
(Enterprise) or TGK, the other tenant in this building, as shown in the colored rendering included
with this application and are consistent with the purpose of this zoning district and land use.
*IMPORTANT*
Certain applications are subject to review and approval by the Rice Creek Watershed District.
Contact RCWD directly at 763-398-3070 for additional information.
The land use application fees do not cover building, sign, or other permit fees that may be
required upon approval of a land use application.
All applications will be subject to additional fees for reimbursement of consultant costs associated
with filing, reviewing, and processing of application in the form of an escrow to the City.
Filing & Information Requirements
The City requests that you make a pre -application meeting with the Community Development Director
to discuss the application process, requirements, and deadlines. Unless waived by the Community
Development Director or Planning Commission, a certified survey of the property is required for all
applications. A checklist with additional application requirements can be found at
www.citvofardenhills.org/landuseapplications.
Complete/Incomplete Applications
Under Minnesota Statute, Chapter 15.99, cities have 15 business days to review all plans and
application materials to ensure they satisfy City requirements. During the 15 day review period, planning
staff will provide written comments on the application and may request plan revisions. If the application
is determined to be complete, Minnesota State Statute then requires the City to approve or deny the
application within 60 days, up to 120 days. If not complete, the City may require plan revisions and/or
additional information before the application is scheduled for Planning Commission review and/or City
Council action. Project will not be scheduled for any meeting until the application is found to be complete
by the Community Development Director.
Payment of Fees and Escrows
The undersigned acknowledges that before a land use application can be deemed complete, all
required fees and escrows must be paid to the City. The applicant is responsible for all costs incurred
by the City related to the processing of this application. Each separate land use request shall be charged
a separate administrative fee and escrow even if submitted on the same application. Costs expended
in reviewing and processing an application will be charged against the cash escrow and credited to the
City. Charges to the escrow may include planning and engineering staff time, City Attorney and
consulting fees, and mailing costs. If, at any time, a required cash escrow is depleted to less than 20
percent of its original amount, the applicant shall deposit additional funds in the cash escrow account
as determined by the City. The City may withhold final action on a land use application, withhold building
permits, and/or rescind prior action until all fees have been paid. Unused portions of an escrow are
returned to the applicant upon successful implementation of an approved plan. The escrow may be
reduced or increased by the Community Development Director on a project by project basis.
Page 2 of 3
Notice of Meeting Attendance
In order for the Planning Commission and the City Council to consider any application, the applicant or
a designated representative must be present at the scheduled meeting. If not, the matter may be tabled
until the next available agenda.
Meetina Schedule
Planning Commission meetings are typically held on the first Wednesday after the first Monday of each
month at 6:30 PM. Please contact City Hall to verify the meeting date and time. Planning cases are
typically reviewed by City Council on the last Monday of the same month at 7:00 PM.
Meetings are held in the Council Chambers at the City of Arden Hills, 1245 West Highway 96, Arden
Hills, Minnesota 55112, unless otherwise stated. The schedules below are for reference purposes only.
Project will not be scheduled for any meeting until the application is found to be complete by the
Community Development Director.
2026 Planning Commission and City Council Schedule (*subject to change)
TENTATIVE
PLANNING
COMMISSION
MEETING DATE*
(Generally the first Wednesday after
the first Monday at 6:30 p.m.)
TENTATIVE
CITY COUNCIL
MEETING
DATE*
(Generally the fourth Monday
at 7:00 p.m.)
DEADLINE FOR
LAND USE
APPLICATION
SUBMISSION
(1st day of the preceding
month)
January 7
February 9
December 1 (2025)
February 4
March 9
January 2
March 4
April 13
February 2
April 8
April 27
March 2
May 6
May 26*
April 1
June 3
June 22
May 1
July 8
July 27
June 1
August 5
August 24
July 1
September 9
September 28
August 3
October 7
October 26
September 1
November 4
November 23
October 1
December 9
1 January 11 (2027)
1 November 2
Acknowledgement and Signature
I hereby apply for the above consideration and declare that the information and materials submitted
with this application are complete and accurate per city code and ordinance requirements. I fully
understand that I am responsible for all costs incurred by the City related to the processing of this
application.
(2,���� As Agent for Owner
Property Owner Signature (Required)
—Nick Jorczak President Vector Styling, Inc.
Applicant Signature (If different than the property owner)
04/29/2026
Date
4/29/2026
Date
Please contact the Community Development Department at 651-792-7800
if you have any questions regarding this application.
Additional copies of this application form are available on the City's website:
www. cityofardenhills. org/landuseapplications
Page 3 of 3
Location Map Attachment C
r -
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3800
370 i
3787
371 37
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1 •�
Jri
372 372 ' l373i
�i'+" � ,fir �`. #' r„J► 1 ;.,
"3li20
0 ILE
1230 i 1 ;1160 37? 7 1 � "+i� ,JIQ
*411 or
111 01
1:2,400
0 002 0.04 0.08 mi
.
Subject Property i' ` ' 1 � 1
0 0.03 0.07 0.13 km
Personal Property
Tax Parcels
Ramsey County
Ramsey County MN
Attachment D
Conditional Use Permit Narrative
Tint World Automotive Styling Center — Arden Hills
Project Name
Tint World Automotive Styling Center — Arden Hills
Project Location
3761 Lexington Avenue North
Arden Hills, MN 55126
Proposed Hours of Operation
Monday thru Saturday: 8 am to 6 pm
Applicant / Owner
Nick Jorczak
Vector Styling Inc., DBA Tint World
10045 32" d Ave North, Plymouth MN 55441
Project Overview and Intended Use
The applicant proposes to operate a Tint World Automotive Styling Center within the existing
commercial building located at 3761 Lexington Avenue North.
Tint World is a nationally recognized franchise specializing in automotive appearance,
protection, and electronics installation services, residential and commercial services, including:
Automotive Services
• Automotive Window tinting
• Paint protection film (PPF) installation
• Vehicle wraps and graphics
• Ceramic coatings and detailing services
• Automotive electronics including remote starts, audio systems, security systems, and
driver safety solutions
Residential and Commercial Services
• Residential window tinting
• Commercial window tinting
Energy efficiency and solar protection solutions for architectural applications
These services are designed to improve:
• Vehicle and property aesthetics
• Comfort and privacy
• Energy efficiency
• Long-term asset preservation
Operational Distinction from Traditional Automotive Uses
The proposed use is substantially different from traditional automotive repair facilities and
should be evaluated accordingly.
The business will NOT include:
• Does not perform engine repair, transmission work, or mechanical diagnostics
• Does not involve vehicle dismantling or heavy equipment use
• Does not involve outdoor service bays or outdoor work areas
Does not involve used motor oil or transmission fluid that need to be properly discarded
All services will be:
• Conducted entirely indoors
• Appointment -based
• Retail -service oriented
• Professionally managed under franchise operational standards
• Low -impact in terms of traffic, noise, and environmental burden
This distinction is critical in demonstrating compatibility with surrounding commcrcial uses and
minimizing concerns often associated with automotive -related CUP applications.
Site -Specific Conditions and Supplemental Property Considerations
As detailed in the supplemental application materials, the subject property possesses unique site
characteristics that affect business functionality and visibility:
• The leased tenant space is located at the west end of the building
• The storefront faces south, limiting direct exposure from Lexington Avenue North
• A roadway median restricts northbound direct access
• Souhbound traffic has limited storefront visibility due to building orientation
• Building sign allocation is limited despite multiple tenant spaces
These conditions create legitimate operational challenges while reinforcing the need for:
• Effective site planning
• Professional signage visibility
• Strong brand recognition
• Enhanced customer accessibility
The applicant's request reflects practical site realities while maintaining consistency with zoning
intent and corridor aesthetics.
Proactive Response to Likely Staff and Planning Commission
Concerns
1. Prevention of Automotive Use Intensification ("Use Creep")
A common concern is that automotive businesses may gradually expand into more intensive
repair operations.
Applicant Commitments:
• Operations strictly limited to approved styling, protection, and electronics services
• No heavy repair or service expansion
• No body shop or collision operations
• No salvage functions
• Any material operational changes would require City review and approval
Result:
This ensures the use remains permanently aligned with its approved low -intensity commercial
profile.
2. Outdoor Storage and Visual Appearance
Applicant Commitments:
• No outdoor storage of parts, tires, or equipment
• No storage of inoperable vehicles
• No dismantling or salvage
• Property maintained to professional retail -commercial standards
• High -quality storefront and franchise brand presentation
Result:
The site will maintain and potentially enhance corridor aesthetics and surrounding property
values.
3. Traffic, Access, and Parking
Operational Characteristics:
• Appointment -based scheduling
• Moderate and predictable traffic generation
• Existing parking supply remains adequate — See Arial view — site plan — TINT WORLD —
Arden Hills, MN attachment
• No excessive vehicle queueing
• No major site circulation modifications required
Result:
Traffic impacts remain compatible with existing commercial land uses.
4. Environmental Protection
Applicant Commitments:
• No oil changes or fluid disposal operations
• No fuel system repair
• No hazardous automotive waste streams typical of repair garages
• No outdoor chemical storage
• Full compliance with environmental regulations
Result:
The project poses minimal environmental risk.
5. Noise, Odor, and Compatibility
Applicant Commitments:
• No engine testing
• No exhaust work
• No fabrication
• Minimal indoor -only operational noise
• No material odor generation
Result:
Operational intensity remains comparable to standard service -commercial tenants.
Signage and Commercial Visibility Integration
The supplemental signage request directly supports the long-term viability of the proposed
business by addressing site -specific visibility constraints.
Signage Objectives:
The criteria in Subd. 1 and 3 apply to this request for sign standard adjustment:
Subd.l There are site conditions which require a sign adjustment to allow the sign to be
reasonably visible from a street immediately adjacent to the site.
• Space being leased to Vector Styling, Inc is at the west end of the building and faces
south, providing very little visibility from Lexington Avenue N.
• A median prevents traffic flowing north from making a left turn into this property.
• Traffic flowing south cannot see the store front because the entrance faces south.
• A total of 2 tenants occupy this building and only 80 ft of signs are permitted for the
entire building. The Senior Planner with the City of Arden Hills confirmed TINT
WORLD would be allowed only 40 sf of sign area and, technically, TINT WORLD
occupies two spaces in this building.
Subd. 3 The sign adjustment will not result in a sign that is inconsistent with the purpose of the
zoning district in which the property is located or the current land use.
• The signs being proposed are consistent in the style and size as others in this building,
zoning district and/or current land use. Vector Styling is asking for this variance to be
granted slightly more sign area that can be read from Lexington Avenue N.
Applicant Commitment:
All signage will remain:
• Professionally designed
• Architecturally compatible
• Consistent with neighboring commercial properties
• Supportive of City aesthetic standards
• See 532186 — R2 — ARDEN HILLS, MN attachment
This integrated approach ensures both CUP and signage considerations work together to support
successful, compliant occupancy.
Compliance with Arden Hills Zoning Code Section 1355.04 Subd.
3(B)
Comprehensive Plan Compatibility
The proposed use advances City goals by:
• Supporting economic reinvestment
• Strengthening commercial corridor vitality
• Promoting high -quality franchise business occupancy
• Enhancing underutilized commercial property
Public Health, Safety, and Welfare
The project:
Minimizes nuisance impacts
• Protects surrounding uses
• Utilizes existing infrastructure efficiently
• Preserves public safety and welfare
Orderly Development
This proposal:
• Reuses an existing developed site
• Avoids unnecessary site disruption
• Supports stable tax -generating occupancy
• Strengthens Lexington Avenue commercial investment
Conclusion
The proposed Tint World Automotive Styling Center represents a modern, carefully controlled,
low -impact commercial automotive use that is operationally distinct from traditional automotive
repair businesses.
Key Project Strengths:
• Indoor -only operations
• No heavy automotive repair
• No outdoor storage
• Minimal environmental impact
• Limited traffic burden
• Professional franchise oversight
• Enhanced property reinvestment
• Expanded automotive, residential, and commercial service offerings
• Site -specific signage and visibility solutions integrated into business planning
By proactively addressing likely City staff and Planning Commission concerns regarding
automotive operations, environmental protections, site appearance, signage, traffic, and long-
term operational controls, this application demonstrates a highly compatible and responsible use
for the property.
For these reasons, the applicant respectfully requests approval of the Conditional Use
Permit for Tint World Automotive Styling Center at 3761 Lexington Avenue North, Arden
Hills, Minnesota.
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TINT WORLD LOCATION
X = proposed sign locations
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Attachment H
PC Agenda Item — 3C
-AR EN HILLS
MEMORANDUM
DATE: June 3, 2026
TO: Planning Commission Chair and Commissioners
FROM: Elena Fransen, AICP, Senior Planner
SUBJECT: Planning Case #26-008 — Public Hearing Required
Applicant: Vector Styling, Inc. dba TINT WORLD
Property Location: 3761 Lexington Avenue
Request: Conditional Use Permit and Site Plan Review
Requested Action
Vector Styling, Inc. ("The Applicant") is requesting a Conditional Use Permit and Site Plan
Review to operate a vehicle window tinting and stereo installation facility in 3,900 square feet of
the existing 10,108 square foot service station and retail sales facility at 3761 Lexington Avenue
("Subject Property"). As part of site plan review, the Applicant seeks a sign standard adjustment
to install 110 square feet of new signage on the property.
Background
1.Overview of Request
The Applicant submitted a land use application for a Conditional Use Permit and Site Plan Review
at the Subject Property. The Applicant plans to lease 3,900 square feet of an existing facility for a
new business, TINT WORLD. The proposed space would combine two tenant spaces into one and
share the building with TGK Tires, another service station use. A Conditional Use Permit is
required for a service station use within the proposed 3,900 square foot tenant space.
The Applicant proposes to combine the two unoccupied tenant spaces into one and use five existing
bay areas for services and provide a retail area and waiting room for customers. Employee and
customer parking needs will be met by 30 parking spaces to the south and west of the tenant space.
An application for a Conditional Use Permit requires a Site Plan Review application. Through the
site plan review process, an applicant can request flexibility from the strict application of the
zoning code by applying for a Sign Standard Adjustment as part of site plan review. The applicant
proposes two 55 square foot wall signs be installed above the main entrance. The property is
located in Sign District 5. The maximum amount of signage allowed in Sign District 5 is 80 square
feet.
Page 1 of 11
2. History of the Subject Property
In 1988, the City Council approved a Special Use Permit for C.G. Rein Company to develop the
Subject Property (PC 88-014). Goodyear Tire and Rubber Company operated an automobile
service center consisting of a 10,108 square foot principal building with 6,208 square feet of
service area and 3,900 square feet of retail space. In 1989, a Special Use Permit was approved in
PC 89-004 for a transmission repair shop to operate in 1,600 square feet of the building. A 1,200
square foot space stayed designated for retail sales use.
Several entities have used the site since those approvals. Midwest Detailing, another service station
use, most recently operated in the westernmost tenant space and Enterprise was previously
approved for a Special Use Permit to operate a vehicle leasing/rental company from the retail
tenant space which was later taken over by U-Haul after 2022. In late 2025, Midwest Detailing
vacated the property. U-Haul ceased operations at this site before 2025.
When the use for which a conditional use permit has been granted has ceased or has been
discontinued for a period of ninety (90) consecutive days, the permit shall automatically expire
and become void at the end of such ninety (90) day period. The Applicant is required to obtain a
new conditional use permit for the proposed use.
Approvals
1. Conditional Use Permit
A CUP is required in city code for service stations in the B-3 Zoning District. Arden Hills Zoning
Code Section 1355.04 Subd. 3 lists the general criteria for evaluating Conditional Use Permit
Applications. The Planning Commission and City Council should consider the effect of the
proposed use upon the health, safety, convenience and general welfare of the owners and occupants
of the surrounding land and the community, in general, including but not limited to the following
factors:
1. Existing and anticipated traffic and parking conditions;
2. Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and
other nuisance characteristics;
3. Drainage;
4. Population density;
5. Visual and land use compatibility with uses and structures on surrounding land;
6. Adjoining land values;
7. Park dedications where applicable;
8. Orderly development of the neighborhood and the City within the general purpose and
intent of the Zoning Code and the Comprehensive Development Plan for the City.
Under state law a "conditional use" is a use that is generally allowed in a designated district upon
the applicant showing that the standards and criteria stated in the ordinance will be satisfied.
Conversely, if the applicant is unable to show that the ordinance standards are met, the application
can be denied. Conditions may be added to any approval to ensure that the use does not negatively
impact surrounding properties or the public way.
Page 2 of 11
The Applicant's narrative provides details for the proposed use and states that the use is compatible
with the B-3 Zoning District standards and other uses within the zoning district.
2. Site Plan Review
The Applicant seeks to operate a vehicle window tinting and stereo installation facility in 3,900
square feet of the existing 10,108 square foot service station and retail sales facility. A site plan
review and evaluation of site conditions are required as part of the Applicant's request for a
Conditional Use Permit. The Applicant proposes to install new wall signage on the south and east
elevations of the building. The site plan review includes a review of requirements for parking and
design standards as they relate to the zoning district and proposed use.
Plan Evaluation
The proposed is subject to Zoning Code standards established in Section 1320, District Provisions,
Section 1325.05, Design Standards and Section 1325.06, Requirements for Parking, Loading and
Circulation. Also applicable are Sign Code standards established in Chapter 12 of the City Code.
The following evaluation identifies how the Applicant's proposal addresses where standards are
met and/or nonconforming and/or where flexibility is required.
Chapter 13, Zoning Regulations Review
1. District Provisions (B-3 Service Business District) — Section 1320
Under the 2040 Comprehensive Plan, this site is guided as Community (COM) on the land use
plan and is zoned B-3. The Future Land Use designation is for a broad range of retail, shopping,
and services to meet the needs of the community and region. Compatible uses such as office
buildings are also intended for this area.
Direction
2040 Comp. Plan Land Use
Zoning
Existing Land Uses
North
COM - Commercial
B-3 Service Business
Retail/Grocery Store
District
South
COM - Commercial
B-3 Service Business
Car Wash
District
West
CMU - Community Mixed Use
B-4 Retail Center District
Retail and Other Commercial
Uses
A service station is allowed by a conditional use permit within this district. The table below
provides the standards for the B-3 District and the preliminary analysis for the principal structure
and the site:
Ordinance Requirements
B-3 District
Existing
Proposed
Standards
Development
Development
Maximum Floor Area Ratio (FAR)
0.8
0.21
Complies, No
change
Maximum Structure Coverage
40%
21.4%
Complies, No
change
Minimum Landscape Lot Area
25%
27.5%
Complies, No
change
Minimum Front Yard Setback
50 feet
95 feet
Complies, No
change
Page 3 of 11
Minimum Rear Yard Setback
20 feet
130 feet
Complies, No
change
Minimum Side Yard Setback
20 feet (min)/
20 feet and 20
Complies, No
40 feet total
feet/ 40 feet
change
Minimum Lot Area
13,000 square feet
54,450 square
Complies, No
feet
change
Maximum Building Height
35 feet
>35 feet
Complies, No
change
2. Design Standards — Section 1325.05
Landscaping — Meets Requirements
A landscaping plan is not required for this application. Only new development construction or
expansion of an existing building or parking lot require a landscaping plan to be submitted. The
minimum landscaped area required for the B-3 Zoning District is 25 percent of the total lot area.
The Subject Property contains an existing landscaped area of 27.5 percent of the total lot area. The
Applicant is not proposing changes that would increase or decrease the existing landscaped area.
Lighting — Meets Requirements
The Subject Property has a light fixture in the parking lot area to the west side of the building. The
Applicant is not proposing to add lighting to the building site.
Design Standards for New Development, Redevelopment, and Modifications to Existing Sites
in the B2 and B3 Districts
The Subject Property is an existing site in the B-3 Zoning District and is subject to design standards
established in 1325.05 Subdivision 8. The standards in this Section apply only to the building or
site elements being developed or altered. The design standards shall be applied proportionately to
the degree of change proposed. Upon recommendation from the Planning Commission, the City
Council may waive specific design standards based on the scale of the project. The City Council
shall make the final determination on compatibility and consistency with the design standards.
The Applicant intends to make interior modifications to combine two tenant spaces. Exterior work
would consist of striping parking spaces to the west of the building, adding a gate to the existing
trash enclosure, adding a handicap parking space, and installing new wall signage. The building
and parking area changes are subject to the standards established in the code. The standards are
evaluated below:
Architectural Style, Building Character, Materials and Design — Standard met.
Buildings shall be constructed of materials that are enduring, timeless, and well -detailed.
Evaluation of a project shall be based on the quality of its design and on its relationship to its
surroundings. The existing single -story building is constructed from brick and decorative concrete
masonry and glazed tile. The Applicant states that they will not make changes to the building's
exterior.
Building Color — Standard met.
Building colors shall be muted and recommended colors include browns, grays, tans, beiges, and
dark or muted green, blues, and reds. The existing exterior is a muted gray with blue accents. The
building colors will not be changed as part of the proposal.
Signs — Sign Standard Adjustment Requested.
Page 4 of 11
The Applicant proposes to install new wall signage on the southern and eastern elevation of the
Subject Property. To install additional signage, the Applicant must request flexibility from the City
Code, Chapter 12 — Sign Code through the Site Plan Review process. Adjustments to the
requirements and standards for the height, number, type, lighting, area, and/or location of a sign
or signs established by this Chapter may be approved with a Site Plan Review or a Planned Unit
Development process as described for in Section 1320 and 1355 of the Zoning Code.
The Applicant's request for flexibility is initiated through the Site Plan Review process due to the
nature of the sign standard adjustment and the previous land use approvals for the site. The Site
Plan Review process allows for the Applicant's request for an additional 110 square feet of wall
signage on the southern and eastern elevation of the building. The approval of this application
would apply to any use of that particular sign to any subsequent user. If the sign is removed or
modified by a subsequent user, then the approval ceases.
The proposal is also subject to requirements in Chapter 12 - Sign Code requirements which are
evaluated later in this report.
Screening — Standard can be met.
Section 1325.05, Subd. 8, K, Trash and recycling equipment, materials, and containers shall be
fully enclosed and integrated into the architecture of the buildings. All mechanical equipment,
whether roof -mounted or ground -mounted should be integrated into the architecture of the
building. Truck docks and delivery areas shall face away from the public street and shall be
integrated into the architecture of the building. There is a trash enclosure area on the existing site
with three sides. The Applicant proposes to have a gate installed to enclose the trash and meet the
screening requirement. and there are two delivery areas for the principal structure on the west and
south elevations. The business location is setup to meet the requirements for delivery areas.
Landscaping — Standard met.
The minimum landscaped area required in the B-3 zoning district is 25% of the lot area. A
minimum of one (1) tree shall be placed along the right-of-way every forty (40) feet. The Subject
Property meets the minimum required landscaped area for the zoning district. No landscaping
changes are proposed with the land use application.
Parking — Standard met.
Sufficient parking shall be provided to accommodate reasonable hourly peak on a given site.
Parking standards include using plantings to soften and shade parking lots, screening parking
adjacent to public streets, and using parking islands to break up expansive lots. The Applicant has
provided a map of 30 parking spaces that will be used by the business. The existing parking lot
includes plantings, screening, or parking islands. The standard for landscaping within parking
areas includes a minimum requirement of 10 percent of the total landscaped area to include
perennials and shrubbery and at least 10 percent of the parking areas include planting islands.
The proposal is also subject to additional parking requirements in Section 1325.06 which are
evaluated later in this report.
Traffic Study — Recommendation to waive requirement
A traffic study shall be required for all new developments, redevelopments, and significant
modifications to existing sites unless waived by the City Council. The Applicant offers sufficient
data in the application to demonstrate the proposed use will not result in a large amount of
additional traffic and that the current conditions of the site can support the anticipated traffic.
Page 5 of 11
Lighting — Meets Requirements
The Zoning Code requires exterior lighting that is consistent in type, design, scale, and color to
create unity in the district. Exterior lighting for parking lots and buildings shall not be excessive
and shall be directed at their intended purposes. Any light or combination of lights shall not cast
light that exceeds a meter reading of one foot candle on the travel lanes of adjoining public streets
or 0.4 foot candles on adjoining residential property. The Applicant has not proposed additional
lighting.
Pedestrian and Bicycle Circulation — Meets Requirements
The Zoning Code establishes standards for pedestrian and bicycle improvements in the B-3 Zoning
District. The Subject Property does not connect to any public sidewalk but there are pathways from
the building entrances to the right-of-way and site parking lot. The proposal does not include any
changes to these existing conditions.
3. Section 1325.06 - Requirements for Parking, Loading and Circulation
The Applicant's proposal includes restriping the existing parking area and adding a handicap
parking space. The proposed modifications are in line with the parking size and construction
standards established in Section 1325.06. Staff have evaluated the proposal based on the
requirements for commercial parking spaces.
Location — Meets Requirements
The City Code requires off-street parking spaces to be located at a minimum of 20 feet from the
right-of-way of any public street. For side and rear setbacks, off-street parking spaces are required
to be located a minimum of five (5) feet from rear and side lot lines. The existing parking lot meets
the location requirements and there are no proposed changes to the location of parking spaces.
Off Street Parking Spaces Required — Meets Requirements
The Applicant has identified 30 parking spaces will be used for the proposed business. For a
service station use, the City Code requires three (3) off-street parking spaces for each enclosed bay
plus 1 for each employee on peak work shift. The tenant space will have five (5) enclosed bays
and the narrative states that a maximum of four employees will be staffed on peak work shift.
Based on the material provided by the applicant, a total of 19 parking spaces is required for the
proposed use and 30 parking spaces are proposed to be provided.
Page 6 of 11
4. Chapter 12, Sign Code
Section 1240.02 — Sign Standards by Sign District — Sign Standard Adjustment requested
The Subject Property is located within the B-3 General Business District and falls under Sign
District 5. Sign District 5 includes all properties fronting on Lexington Avenue South of Interstate
694. Sign District 5 allows for a maximum of 80 square feet of copy area for wall signage. The
Subject Property has a total of 80 square feet in existing wall signage associated with the other
tenant within the building. The Applicant is proposing two (2) additional 55 square foot wall sign
on the southern and eastern elevations of the building. The Applicant is requesting flexibility to
allow an additional 110 square feet of wall signage to construct the proposed wall sign and for a
total of 190 square feet of wall signage to be permitted on the building. The proposed wall sign
would be internally lit with LED -illuminated letter sets, as permitted in Sign District 5.
Proposed Signage on Southern and Eastern Elevations
Page 7 of 11
Proposed Signage Details
13-57/16'
IY-2 13/16'
8'-11 114'
-77 N
M N
N
4 ®� RACEWAY COLOR TO MATCH
EXISTING WALL COLOR
GRAPHIC DETAIL
SCALE: 1!4' = VW
Proposed Signage as seen from Lexington Avenue North
Section 1260.01 — Sian Standard Adiustments
The Applicant requests a sign standard adjustment for additional square footage of wall signage
area. City Code Section 1260.01, Sign Standard Adjustments states "adjustments to the
requirements and standards for the height, number, type, lighting, area, and/or location of a sign
or signs established by this Chapter may be approved with a Site Plan Review or a Planned Unit
Development process." To approve any sign standard adjustment, the Planning Commission must
determine if the proposed signage meets the sign standard adjustment criteria. The following
criteria of Subd. 1 or Subd. 2 shall be satisfied, and the necessary criteria of Subd. 3 shall be
satisfied:
1. Subd. 1 There are site conditions which require a sign adjustment to allow the sign to be
reasonably visible from a street immediately adjacent to the site.
The west end of the building faces south and has little visibility from Lexington Avenue.
The site is also constrained as there is a median on Lexington Avenue that prevents traffic
heading north to access the site and it is difficult for southbound traffic to see the store
front from Lexington. The proposed signage, in conjunction with the freestanding sign,
Page 8 of 11
would allow customers to see that there are multiple businesses and entrances on the site
from Lexington Avenue.
2. Subd. 2 The sign adjustment will allow a sign of exceptional design or a style that will
enhance the area or that is more consistent with the architecture and design of the site.
This criterion does not apply.
3. Subd. 3 The sign adjustment will not result in a sign that is inconsistent with the purpose
of the zoning district in which the property is located or the current land use.
The proposed signage is consistent in the style and size as others in this building, zoning
district, and current land use. The request is for slightly more sign area that can be viewed
from Lexington Avenue.
Additional Review
Building Official
The Building Official reviewed the plans and provided no comments. A Building Permit will be
required prior to any construction taking place. This has been added as a condition of approval.
Public Works Director/City Engineer
The Public Works Director/City Engineer reviewed the plans and provided no comments.
Findings of Fact
General Findings:
1. The applicant has a lease agreement for space in the subject property located at 3761
Lexington Avenue, Arden Hills, MN.
2. The Subject Property is located within the Service Business District designated for
Commercial Uses on the 2040 Comprehensive Plan.
3. The Subject Property is zoned B-3 Service Business.
4. A service station use requires a conditional use permit in the B-3 District.
5. The Subject Property is located in Sign District 5, where the maximum wall signage
permitted is 80 square feet.
6. The Subject Property has two existing wall signs for a total of 80 square feet.
7. Section 1260.01, adjustments to the requirements and standards for the height, number,
type, lighting, area, and/or location of a sign or signs established by Chapter 12 Sign Code
may be approved with a Site Plan Review.
8. The Applicant applied for a site plan review with a sign standard adjustment and
conditional use permit to establish a vehicle window tinting and stereo installation service
station at 3761 Lexington Avenue.
9. The applicant requested a sign standard adjustment to install an additional 110 square feet
of wall signage, bringing the total building wall signage to 190 square feet.
10. The Applicant proposes to restripe the parking lot on the site, install a gate to the existing
trash enclosure, and provide an additional accessible parking space.
11. The Applicant requests to waive the requirement for a traffic study. The Applicant offers
sufficient data in the application to demonstrate the proposed use will not result in a large
Page 9 of 11
amount of additional traffic and that the current conditions of the site can support the
anticipated traffic.
12. The proposed plan does not conflict with the general purpose and intent of the Zoning Code
or the Comprehensive Development Plan for the City.
13. The proposed use is not anticipated to create a negative impact on the immediate area or
the community as a whole.
14. The proposed plan will not produce any permanent noise, odors, vibration, smoke, dust, air
pollution, heat, liquid, or solid waste, and other nuisance characteristics.
15. The proposed plan is not expected to have significant impact on traffic or parking
conditions.
16. A public hearing is required for a conditional use permit.
17. Property owners within 1000 feet of the subject property were notified of the application
as established in city code.
Options and Motion Lan2ua2e
Staff offers the following options and motion language for this case. The Planning Commission
may consider providing additional findings of fact as part of the motion to support their
recommendation for approval and should provide findings are part of a motion for denial.
Site Plan Review and Conditional Use Permit
Recommend Approval with Conditions: Move to recommend approval of Planning Case
26-008 for a site plan review with sign standards adjustment and a conditional use permit
to establish a vehicle window tinting and stereo installation service station and install up
to an additional 110 square feet in wall signage at 3751 Lexington Avenue, based on the
findings of fact in the June 3, 2026, Planning Commission report, subject to the following
conditions:
1. The project shall be completed in accordance with the submitted plans as amended by
the conditions of approval. Any significant changes to these plans, as determined by
the Community Development Director, shall require review and approval by the
Planning Commission and City Council.
2. The proposed parking area shall conform to all other regulations in the City Code.
3. A Building Permit shall be obtained for alterations to the existing principal structure.
4. A separate sign permit shall be required for each sign on the site.
5. Any future trash enclosure shall use gates and be constructed on three sides using the
similar or complementary materials, colors, and patterns used on the building.
Locations shall be approved by the Planning Department.
Recommend Approval as Submitted: Motion to recommend approval of 26-008 for a site
plan review and conditional use permit to establish a vehicle window tinting and stereo
installation service station and install up to an additional 110 square feet in wall signage at
3751 Lexington Avenue, based on the findings of fact in the June 3, 2026, Planning
Commission report and the submitted plans.
Recommend Denial: Motion to recommend denial of 26-008 for a site plan review and
conditional use permit to establish a vehicle window tinting and stereo installation service
station and install up to an additional 110 square feet in wall signage at 3751 Lexington
Avenue, based on the following findings: findings to deny should specifically reference the
reasons for denial and why those reasons cannot be mitigated.
Page 10 of 11
• Table: Motion to table Planning Case 26-008 for a site plan review and conditional use
permit to establish a vehicle window tinting and stereo installation service station and
install up to an additional 110 square feet in wall signage at 3751 Lexington Avenue: a
specific reason and information request should be included with a motion to table.
Public Comments
Notice was published in the Pioneer Press on May 21, 2026. Notice was prepared by the City and
mailed to property owners within 500 feet of the subject property. At the time of report drafting,
the city had not received public comments on this planning case.
Deadline for Agency Actions
The City of Arden Hills received the completed application for this request on May 1, 2026.
Pursuant to Minnesota State Statute, the city must act on this request by June 29, 2026 (60 days),
unless the city provides the petitioner with written reasons for an additional 60-day review period.
The sixty (60) day timeline begins on the day the City is in receipt of what has been determined to
be a complete application. With consent of the applicant, the City may extend the review period
beyond the initial 120 days.
Attachments
A.
Land Use Application
B.
Location Map
C.
Narrative
D.
Aerial View of the Site
E.
Parking Spaces
F.
Proposed Sign Plans
Page 11 of 11
ARDEN HILLS PLANNING COMMISSION — June 3, 2026 Attachment I
Commissioner Jacobson thanked the County for making these recommendations. She noted she
supported the two proposed changes.
Commissioner Erler asked why the multi -use trail in the neighborhood would be 12 feet wide
when the trail along Rice Creek Boulevard would be 10 feet.
Mr. Mazzitello indicated the regional trail along the east side of the development will belong to
Ramsey County Parks and Recreation and they have different standards than Ramsey County
Public Works.
Commissioner Lindau questioned if this trail would be multi -modal.
Mr. Mazzitello reported all three trails would be multi -modal.
Commissioner Bjorklund encouraged the County to put additional conduit in the ground for
future lighting along the trail corridors.
Mr. Mazzitello stated this was being discussed by the County.
Commissioner Burlingame asked if there was an approval process for the foot candle
compliance before infrastructure was accepted by the City.
Community Development Director Reilly explained the City did have a process in place.
Chair Collins opened the public hearing at 7:30 p.m.
Chair Collins invited anyone for or against the application to come forward and make comment.
There being no comments, Chair Collins closed the public hearing at 7:30 p.m.
Commissioner Birken moved and Commissioner Erler seconded a motion to recommend
approval of Planning Case 26-010 as presented for Zoning Code Ordinance Amendments
to Chapter 13 in Section 1380 — TCAAP Redevelopment Code of the Arden Hills City Code
to modify laniune to allow for greater intervals between streetlights along Rice Creek
Boulevard and allow for a reduction in the minimum width for shared use paths and trails
on Rice Creek Boulevard from 12 feet to 10 feet as discussed in the June 3, 2026 Report to
the Planning Commission. The motion carried unanimously (7-0).
C. Planning Case 26-008 — 3761 Lexington Avenue — Site Plan Review and Conditional
Use Permit — Public Hearing
Senior Planner Fransen presented Vector Styling, Inc. ("The Applicant") is requesting a
Conditional Use Permit and Site Plan Review to operate a vehicle window tinting and stereo
installation facility in 3,900 square feet of the existing 10,108 square foot service station and
retail sales facility at 3761 Lexington Avenue ("Subject Property"). As part of site plan review,
the Applicant seeks a sign standard adjustment to install 110 square feet of new signage on the
property.
Senior Planner Fransen stated the Applicant submitted a land use application for a Conditional
Use Permit and Site Plan Review at the Subject Property. The Applicant plans to lease 3,900
ARDEN HILLS PLANNING COMMISSION — June 3, 2026 9
square feet of an existing facility for a new business, TINT WORLD. The proposed space would
combine two tenant spaces into one and share the building with TGK Tires, another service
station use. A Conditional Use Permit is required for a service station use within the proposed
3,900 square foot tenant space.
Senior Planner Fransen explained the Applicant proposes to combine the two unoccupied
tenant spaces into one and use five existing bay areas for services and provide a retail area and
waiting room for customers. Employee and customer parking needs will be met by 30 parking
spaces to the south and west of the tenant space. An application for a Conditional Use Permit
requires a Site Plan Review application. Through the site plan review process, an applicant can
request flexibility from the strict application of the zoning code by applying for a Sign Standard
Adjustment as part of site plan review. The applicant proposes two 55 square foot wall signs be
installed above the main entrance. The property is located in Sign District 5. The maximum
amount of signage allowed in Sign District 5 is 80 square feet.
Senior Planner Fransen reviewed the Site Data, the Plan Evaluation and provided the Findings
of Fact for review:
General Findings:
1. The applicant has a lease agreement for space in the subject property located at 3761
Lexington Avenue, Arden Hills, MN.
2. The Subject Property is located within the Service Business District designated for
Commercial Uses on the 2040 Comprehensive Plan.
3. The Subject Property is zoned B-3 Service Business.
4. A service station use requires a conditional use permit in the B-3 District.
5. The Subject Property is located in Sign District 5, where the maximum wall signage
permitted is 80 square feet.
6. The Subject Property has two existing wall signs for a total of 80 square feet.
7. Section 1260.01, adjustments to the requirements and standards for the height, number,
type, lighting, area, and/or location of a sign or signs established by Chapter 12 Sign
Code may be approved with a Site Plan Review.
8. The Applicant applied for a site plan review with a sign standard adjustment and
conditional use permit to establish a vehicle window tinting and stereo installation service
station at 3761 Lexington Avenue.
9. The applicant requested a sign standard adjustment to install an additional 110 square feet
of wall signage, bringing the total building wall signage to 190 square feet.
10. The Applicant proposes to restripe the parking lot on the site, install a gate to the existing
trash enclosure, and provide an additional accessible parking space.
11. The Applicant requests to waive the requirement for a traffic study. The Applicant offers
sufficient data in the application to demonstrate the proposed use will not result in a large
amount of additional traffic and that the current conditions of the site can support the
anticipated traffic.
12. The proposed plan does not conflict with the general purpose and intent of the Zoning
Code or the Comprehensive Development Plan for the City.
13. The proposed use is not anticipated to create a negative impact on the immediate area or
the community as a whole.
14. The proposed plan will not produce any permanent noise, odors, vibration, smoke, dust,
air pollution, heat, liquid, or solid waste, and other nuisance characteristics.
ARDEN HILLS PLANNING COMMISSION — June 3, 2026 10
15. The proposed plan is not expected to have significant impact on traffic or parking
conditions.
16. A public hearing is required for a conditional use permit.
17. Property owners within 1000 feet of the subject property were notified of the application
as established in city code.
Senior Planner Fransen reviewed the options available to the Planning Commission for
Planning Case 26-008 for a site plan review with sign standards adjustment and a conditional use
permit to establish a vehicle window tinting and stereo installation service station and install up
to an additional 110 square feet in wall signage at 3751 Lexington Avenue:
1. Recommend Approval with Conditions
1. The project shall be completed in accordance with the submitted plans as amended by the
conditions of approval. Any significant changes to these plans, as determined by the
Community Development Director, shall require review and approval by the Planning
Commission and City Council.
2. The proposed parking area shall conform to all other regulations in the City Code.
3. A Building Permit shall be obtained for alterations to the existing principal structure.
4. A separate sign permit shall be required for each sign on the site.
5. Any future trash enclosure shall use gates and be constructed on three sides using the
similar or complementary materials, colors, and patterns used on the building. Locations
shall be approved by the Planning Department.
2. Recommend Approval as Submitted
3. Recommend Denial
4. Table
Chair Collins opened the floor to Commissioner comments.
Commissioner Burlingame inquired what the total signage allowed was for this building,
noting TGK Tires already had signage on the building. He asked if a sign standard adjustment
would remain with the property.
Community Development Director Reilly stated the sign standard adjustment would remain
with the user but the conditional use permit would remain with the property, if a similar use were
to occupy the property within 90 days of the applicant vacating the site. He noted 80 square feet
was allowed for signage. He commented further on the sign code amendments that would be
coming forward for City Code.
Commissioner Burlingame requested further information on why staff was recommending the
traffic study be waived.
Senior Planner Fransen stated this recommendation was made in the Findings of Fact because
staff has sufficient information from the applicant.
Commissioner Jacobson reported the total sign limit for the building was 80 square feet, which
had to be split among the users of the building.
Senior Planner Fransen stated this was the case.
ARDEN HILLS PLANNING COMMISSION — June 3, 2026 11
Commissioner Jacobson commented visibility was a concern given how this property was
setback from Lexington Avenue. She appreciated the fact that visitors to this business would be
coming by appointment. She questioned if this business would have a free-standing sign as well
as signage on the building.
Senior Planner Fransen indicated the applicant would have signage on the free-standing pylon
sign in addition to the proposed wall signage on the building.
Commissioner Erler supported this business having a visible sign given how this building was
setback from Lexington Avenue. However, he questioned if it was necessary to have additional
signage on the southern facing elevation of the building.
Nick Jorczak, representative for the applicant, reported this request was being made for traffic
flow purposes through the parking lot as this signage would point visitors to the entrance of the
business.
Commissioner Birken asked if Tint World worked with the other tenant to get signage on the
east face of the building.
Mr. Jorczak explained this was TGK's space and he did not believe this would be an option.
Senior Planner Fransen commented this would be an option for the applicant to discuss with
the property owner.
Commissioner Birken stated she did not object to the size of the sign, noting the signage was
necessary in order to be seen from Lexington Avenue, but encouraged the applicant to speak
with the property owner to see if the signage could be placed on the east face of the building.
Kevin Murray, representative for the applicant, thanked Commissioner Birken for this
suggestion and noted he and Mr. Jorczak could speak with the property owner regarding this
matter.
Chair Collins inquired if approval of the sign standard adjustment was size and location based.
Senior Planner Fransen reported the motion language would allow the applicant to install up to
110 square feet of wall signage at 3751 Lexington Avenue and the location on the building was
not specified.
Chair Collins asked if the current motion language would allow the applicant to install one large
110 square foot sign.
Senior Planner Fransen stated the applicant would have to follow the submitted plans per the
current motion language.
Commissioner Lindau commented he wanted this business to be successful along the Lexington
Avenue corridor.
Commissioner Jacobson explained she had concerns with signage being on both faces. She
supported the signage only being located on the face adjacent to Lexington Avenue. She
questioned if the signage on the southern face of the building was necessary.
ARDEN HILLS PLANNING COMMISSION — June 3, 2026 12
Mr. Jorczak reported the south -facing sign was proposed for impressions. He stated the more
impressions passersby get from the building and pylon signs, the better. He commented on how
users of the car wash would be viewing the sign on the southern face of the building, which
would also leave an impression.
Commissioner Jacobson inquired if the applicant would support scaling down the size of the
sign in order to meet the 80 square foot requirement. She stated this would require the applicant
to have 40 square foot signs on the two faces of the building.
Mr. Jorczak indicated the proposed signage was very similar in size to the TGK sign.
Senior Planner Fransen commented further on the amount of open space on the Tint World
sign.
Mr. Murray thanked City staff for all of their assistance with this request and for
accommodating him via Zoom.
Chair Collins opened the public hearing at 8:10 p.m.
Chair Collins invited anyone for or against the application to come forward and comment.
There being no comments from the public, Chair Collins closed the public hearing at 8:11 p.m.
Chair Collins stated he was of the opinion the proposed signage would be similar in size and
scale to the TGK signage.
Commissioner Burlingame moved and Commissioner Lindau seconded a motion to
recommend approval of Planning Case for a site plan review with sign standards
adiustment and a conditional use permit to establish a vehicle window tinting and stereo
installation service station and install up to an additional 110 square feet in wall signage at
3761 Lexington Avenue, based on the findings of fact, subiect to the conditions in the June
3, 2026, report to the Planning Commission.
Commissioner Jacobson reported approval of this motion would mean this building would have
190 square feet of wall signage.
The motion carried unanimously (7-0).
Chair Collins recessed the Planning Commission meeting at 8:15 p.m.
Chair Collins reconvened the Planning Commission meeting at 8:23 p.m.
D. Planning Case 26-011— City of Arden Hills — Ordinance Amendments to Chapter 13
— Zoning Code Section 1325 Adding Language for Accessory Dwelling Units —
Public Hearing
Community Development Director Reilly stated in 2025, the City Council requested a work
session agenda item to allow for discussion of Accessory Dwelling Units (ADUs). At the April
13, 2026, City Council work session, the Council considered information related to permitting
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PUBLIC HEARING - IOC
75 Years
MEMORANDUM
DATE: June 22, 2026
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, City Administrator
FROM: Jake Reilly, Community Development Director
SUBJECT: Planning Case #26-010 — Public Hearing Required
Applicant: Kimley-Horn on behalf of Ramsey County
Request: Ordinance Amendments to Zoning Code Section 1380 — TCAAP
Redevelopment Code Requirements — Street lighting spacing and multi -use trail
width
Council Should Consider
• Holding a Public Hearing for Ordinance 2026-013
• Motion language to adopt, deny, or table:
o Ordinance 2026-013 and the publication of a for amendments to City Zoning Code
Chapter 13 within Section 1380, TCAAP Redevelopment Code, modifying
language pertaining to design standards for street lighting and multi -use trails along
Rice Creek Boulevard
o Authorize publication of Summary Ordinance 2026-013 pursuant to Minnesota
Statutes Section 412.191
A Summary Ordinance requires a 415 vote
Background
TCAAP Joint Development Authority
In November 2012, the City Council approved a Joint Powers Agreement (JPA) with Ramsey
County which establishes a partnership between the City of Arden Hills and Ramsey County with
the goal of the remediation and redevelopment of the 427-acre Twin Cities Army Ammunition
Page 1 of 5
Plant (TCAAP) site. Under the JPA, the City and County created a Joint Development Authority
(JDA) that is the joint governing entity of the TCAAP site as allowed by the Joint Powers Act and
MN State Laws. The JDA is the authority responsible for, but not limited to, environmental
remediation, elimination of blight, infrastructure construction and financing, comprehensive
planning and zoning, and economic development and redevelopment. The JDA Board is comprised
of two County Commissioners, two City Councilmembers, and an additional non -elected City
appointee as the Chair.
Between 2013 — 2016, the city facilitated the process of developing the Master Plan for the TCAAP
site, which as noted above was the responsibility of the city under the JPA. Planning elements of
the Master Plan included defining the public engagement process, land use, circulation and
movement, utilities, environmental remediation, parks and open space, implementation plan, and
a regulatory plan. In 2016, the City adopted the TRC, Section 1380 of the zoning code which
includes the regulating plan, land use table, design standards, and other regulations related to land
development that are specific to the TCAAP site. The proposed 427-acre redevelopment referred
to as Rice Creek Commons will include:
• Retail, office, and light industrial development
• A town center
• Well-defined neighborhoods with architectural diversity
• A wide variety of housing options to serve young professionals, empty nesters, and seniors
• Abundant parks and open space
• Trails that provide for convenient and safe pedestrian access to commercial areas and other
site amenities
Through the JPA in the event the JDA believes the TCAAP Master Plan should be amended that
shall be referred to the City and County for review. The city maintains the responsibility for
processing TRC and Comprehensive Plan Amendments. As part of a TRC Amendment, the City
will request confirmation of approval by Ramsey County. The JPA identifies two classifications
of an Amendment to the TCAAP Master Plan:
1) Major Amendment — Requires the City to amend its Comprehensive Plan.
2) Minor Amendment — Does not involve an amendment to the Comprehensive Plan and is a
change within a Development Site (i.e. TRC Zoning Districts).
Rice Creek Boulevard Design Standards
The Rice Creek Commons Public Infrastructure Improvements team is responsible for the overall
scope, progress, and key design for Rice Creek Commons. With preparations for the construction
of Rice Creek Boulevard (formerly known as the Spine Road) underway, the Public Infrastructure
Improvements team identified lighting and trail design as topics that require further JDA
discussion and direction to ensure alignment with project goals and the overall design intent. The
team drafted the attached ordinance amendment language and prepared background information
for the JDA to consider at the February 2nd Work Session.
Following the February 2 discussion, during which the JDA reached consensus around the
amendment to the TRC-required multi -use trail design width, the item was brought back to the
March 10 Special JDA Meeting with more information to support additional discussion on the
topic of lighting. The JDA reached consensus around the proposed amendments for lighting, and
a recommendation was made for City and County staff to bring the two TRC amendments
requested by Ramsey County to the respective elected bodies for consideration.
Page 2 of 5
The Applicant presented the proposed amendments to the City Council at the April 27th Work
Session Meeting. The City Council reached consensus that the amendments could be advanced to
the Planning Commission for review.
Overview of Ordinance Amendments
The proposed ordinance amendments are included for the Planning Commission's review as
Attachments C and D. The drafted language would allow for greater intervals between streetlights
along Rice Creek Boulevard and allow for a reduction in the minimum width for shared use paths
and trails on Rice Creek Boulevard from 12 feet to 10 feet. As these amendments are to Section
1380 — TCAAP Redevelopment Code, they would only be applicable to infrastructure associated
with the Rice Creek Commons area of Arden Hills.
Section 10 — Streetscape and Landscape Standards, Subsection 10.5 — Street Lighting
Current Language
Street lighting requirements established in Subsection 10.5 of Streetscape and Landscape
Standards. The existing code language establishes forty (40) feet as the average distance required
between streetlights. The Applicant states that this standard would result in light spacing that is
much closer than is typical or desirable and would require approximately 200 streetlights along
the length of the Rice Creek Boulevard Corridor where 40 streetlights could provide adequate
lighting. The Applicant notes that the code as written could also be interpreted to allow for no
lighting designed for Rice Creek Boulevard.
Proposed Language
The Applicant proposes to amend the street lighting ordinance to make street lighting required
infrastructure along Rice Creek Boulevard and to establish a different standard for spacing. The
proposed language adds standards for vehicular light and pedestrian -oriented light placement in
relation to curbing and sidewalks or trails. The language also replaces the 40-foot average spacing
requirement for streetlights with a requirement that lighting is spaced adequately to meet
Recommended Footcandle Levels established in the MnDOT Roadway Lighting Design Manual.
In the submitted narrative, the Applicant states that the amended language is supported by County
precedence and MnDOT best practices. Amending the language will ensure infrastructure design
includes street lighting that is appropriate for the Rice Creek Boulevard Corridor. It is also noted
that the Recommended Footcandle Levels approach would reduce the number of lights required
from 200 to 40, resulting in infrastructure cost savings of $1,600,000 as well as long-term
maintenance and operation costs for the additional lights.
Attachment #2 Palette of Open Space Types, Subsection I.g. — Public Open Space Types — Multi -
Use Trail Standards
Current Language
The minimum width for multi -use trails along Spine Road or through neighborhoods is established
in Attachment #2 Palette of Open Space Types in the TRC. The minimum width of 12 feet is the
same for multi -use trails, whether they are along the main Rice Creek Boulevard Corridor or along
a neighborhood road. The Applicant explains that a minimum width of 12 feet exceeds previous
designs, Ramsey County standards and precedence, and City standards and precedence, all of
which are generally 10 feet maximum. The required 12-foot trail width would also exceed the Rice
Creek Watershed District's treatment exemption, capped at 10 feet in width, and would therefore
Page 3 of 5
require additional stormwater treatment volume. Additional costs are estimated for the additional
trail width and additional stormwater treatment.
Proposed Language
The Applicant has submitted draft ordinance language that separates the requirements for multi-
use trails through neighborhoods from multi -use trails along Spine Road (Rice Creek Boulevard).
The language changes the minimum multi -use trail width for trails along Rice Creek Boulevard
from 12 feet to 10 feet. This minimum trail width is in line with current Ramsey County and Arden
Hills trail design standards as well as the minimum recommended multi -use trail widths from
MnDOT's Bikeway Facility Design Guide and ADA and Public Right -of -Way Accessibility
Guidelines.
The Applicant states that reducing the minimum required trail width along Rice Creek Boulevard
would also qualify the trail for a Rice Creek Watershed District Rules exception for trails that are
10 feet or less that are also bordered by down -gradient vegetation or vegetated filter strop of at
least 5 feet, which the Rice Creek Boulevard right-of-way contains. Meeting the criteria for the
RCWD exception would allow for a relative reduction in required stormwater treatment volume
compared to the requirements for a 12-foot width trail.
Reducing the required trail width from 10 feet to 12 feet would reduce project costs for stormwater
treatment and trail materials. The Applicant notes that while there is sufficient space within the
Natural Resources Corridor to provide the necessary treatment volume for a 12-foot-wide trail,
this volume would reduce capacity for future developments within Rice Creek Commons. Cost
and stormwater treatment estimates are provided by the Applicant.
Planning Commission Review
The Planning Commission reviewed this application at the June 3, 2026, meeting. The Planning
Commission voted 7-0 to recommend approval of Planning Case 26-010 as submitted and offer
the following findings of fact for consideration:
General Findings:
• The Applicant is proposing to amend ordinance language in Chapter 13 — Zoning Code
Section 1380 — TCAAP Redevelopment Code.
• The proposed ordinance amendment would allow for streetlight spacing along the length
of the Rice Creek Boulevard Corridor that meets the Recommended Footcandle Levels as
established in the MnDOT Roadway Lighting Design Manual.
• The proposed ordinance amendment will ensure adequate lighting while reducing
infrastructure costs and long-term maintenance and operation costs.
• The proposed ordinance amendment would allow for a minimum multi -use trail width of
10 feet along Rice Creek Boulevard.
• The proposed ordinance language meets minimum width standards as set by MnDOT's
Bikeway Facility Design Guide, ADA and Public Right -of -Way Accessibility Guidelines,
and other local standards while minimizing costs for additional trail width and additional
stormwater treatment under the Rice Creek Watershed District.
• The proposed ordinance amendments are generally in the public interest and in keeping
with the City's Comprehensive Plan.
• Amendments to the Zoning Code regulations require a public hearing prior to action by the
City Council.
Page 4 of 5
The Planning Commission held the required public hearing on June 3, 2026, regular
meeting of the commission.
Options and motion language
Move to adopt Ordinance 2026-013 amending Chapter 13, Section 1380 — TCAAP
Redevelopment Code of the City of Arden Hills, MN Code of Ordinances to modify
language to allow for greater intervals between street lights along Rice Creek Boulevard
and allow for a reduction in the minimum width for shared use paths and trails on Rice
Creek Boulevard from 12 feet to 10 feet as recommended by the Planning Commission
following a public hearing on June 3, 2026 and to authorize the publication of Summary
Ordinance 2026-013 pursuant to Minnesota Statutes Section 412.191.
Move to deny Ordinance 2026-013 amending Chapter 13, Section 1380 — TCAAP
Redevelopment Code of the City of Arden Hills, MN Code of Ordinances to modify
language to allow for greater intervals between street lights along Rice Creek Boulevard
and allow for a reduction in the minimum width for shared use paths and trails on Rice
Creek Boulevard from 12 feet to 10 feet as recommended by the Planning Commission
following a public hearing on June 3, 2026: findings to deny should specifically reference
the reasons for denial.
Move to table Planning Case 26-010 amending Chapter 13, Section 1380 — TCAAP
Redevelopment Code of the City of Arden Hills, MN Code of Ordinances to modify
language to allow for greater intervals between street lights along Rice Creek Boulevard
and allow for a reduction in the minimum width for shared use paths and trails on Rice
Creek Boulevard from 12 feet to 10 feet as recommended by the Planning Commission: a
specific reason and/or information request should be included with a motion to table.
Notice
A Zoning Code Amendment requires a public hearing. Notice was published in the Pioneer Press
on June 11, 2026. The city has not yet received any public comments regarding this case.
Deadline for Aeencv Actions
The City of Arden Hills received the completed application for this request on May 11, 2026.
Pursuant to Minnesota State Statutes Section 15.99, the City must act on this request by July 9,
2026 (60 days) unless the City provides the petitioner with written reasons for an additional 60-
day review period. With consent from the Applicant the City may extend the review period beyond
the 120 days.
Attachments
A: Draft Ordinance 2026-013
B: Summary Ordinance 2026-013
C: Land Use Application and narrative
D: Planning Commission Memo
E: Draft Planning Commission Minutes
F: Presentation
Page 5 of 5
Attachment A
75 Years'
I
ORDINANCE NO.2026-013
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
AN ORDINANCE AMENDING CHAPTER 13 — ZONING CODE SECTION 1380 --
TCAAP REDEVELOPMENT CODE MODIFYING LANGUAGE PERTAINING TO
DESIGN STANDARDS FOR STREET LIGHTING AND MULTI -USE TRAILS ALONG
RICE CREEK BOULEVARD
THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, DOES ORDAIN:
SECTION 1. Section 1380 Attachment #2 Palette of Open Space Types, Table "Typical
Characteristics" is hereby amended by adding the underlined language and deleting the stme
language as follows:
g) Multi -use trail along Spine Road through neighborhoods: Paved trail with frequent gathering
spaces and regular landscaping. Standards - Min. Width 12 feet
Multi -use trail along Spine Road (Rice Creek Boulevard): Paved trail with frequent gathering
spaces and regular landscaping. Standards - Min. Width 10 feet
SECTION 2. Section 1380 - 10.5, Street Lighting is hereby amended by adding the underlined
language and deleting the struek language as follows:
10.5 Street Lighting:
Street lighting should be provided on Spine, Town, Collector and Collector with Trail roads. Refer
to Arden Hills Public Works Design Manual for lighting palette. The following standards shall
apply for pedestrian scale lighting:
(a) Vehicular lighting shall be a maximum of thirty feet (30') in height and pedestrian -oriented
lighting a maximum of eighteen feet (18') in height.
(b) '
(3) feet behind the baek of ettr-b, aligned with street trees, and where street tfees are .All
lighting shall be placed at spacing adequate to meet Recommended Footcandle Levels as
established in Section 4.1.1.3 of the MnDOT Roadway Lighting Design Manual.
(c) Vehicular lights shall be placed approximately three (3) feet behind the back of the curb.
Page 1 of 2
(d) Pedestrian -oriented lights shall be placed approximately two (2) feet away from sidewalks
or trails within proposed green space and outside of required clear zones.
(ee) The light standard selected shall be compatible with the design of the street and buildings.
(fd) All other standards for street lighting shall direct light downward or properly shielded with
three-quarter (1/4) or fully shielded fixtures to prevent glare.
(ge) High efficiency lighting, such as LED lamps, is required.
SECTION 3. If any section, subsection, paragraph, sentence, or clause of this ordinance is held
to be unconstitutional or invalid, the remaining portions shall remain valid and in force. The City
Council declares that it would have passed each provision independently.
SECTION 4. This Ordinance shall become effective immediately upon its passage and publication
according to law. A Summary of this Ordinance will be published in accordance with state statute.
PASSED and ADOPTED this day of June 2026, by the City Council of the City of
Arden Hills, Minnesota.
CITY OF ARDEN HILLS
LM
ATTEST:
Julie Hanson, City Clerk
David Grant, Mayor
To view the final document, access adopted Ordinances via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage
Page 2 of 2
Qr¢sent-F
u
�j NON
SUMMARY ORDINANCE NO. 2026-013
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
AN ORDINANCE AMENDING CHAPTER 13 - ZONING CODE SECTION 1380 --
TCAAP REDEVELOPMENT CODE MODIFYING LANGUAGE PERTAINING TO
DESIGN STANDARDS FOR STREET LIGHTING AND MULTI -USE TRAILS ALONG
RICE CREEK BOULEVARD
THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, DOES
ORDAIN:
Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a
summary may be published. While a copy of the entire ordinance is available without cost at
the office of the City Clerk, the following summary is approved by the City Council and shall
be published in lieu of publishing the entire ordinance.
The text amendments adopted by the City Council amends Chapter 13 - Zoning
Code of the Arden Hills, Minnesota Code of Ordinances to modify language in Section
1380 - TCAAP Redevelopment Code to establish the minimum width of multi -use trails
along the Spine Road at 10 feet and to establish context -sensitive street and
pedestrian -oriented lighting standards
APPROVED for publication by the City Council of the City of Arden Hills, Minnesota
this day of June 2026.
CITY OF ARDEN HILLS
David Grant, Mayor
ATTEST:
Julie Hanson, City Clerk
Published in the Pioneer Press on June , 2026.
Attachment C
-` R,�EN HILLS Planning Case No. 26-
Submittal Date
1245 West Highway 96 Application Completed Date
Arden Hills, Minnesota 55112 Accepted by
Telephone (651) 792-7800 Receipt Number
Fax (651) 634-5137 Council Decision
www.cityofardenhills.org Council Decision Date
2026 LAND USE APPLICATION
Applicant Information
Applicant: Kimley Horn (on behalf of Ramsey County)
Address: 11995 Singletree Lane, Suite 225, Eden Prairie, MN 55344
Telephone No.: 651-643-0481 Other:
Fax No.:
Email Address: Michael.kirsch@kimley-horn.com
Property Information
Property Owner: Ramsey County
Owner Address: 1425 Paul Kirkwold Dr, Arden Hills, MN 55112
Owner Telephone No. 651-266-7105 Other:
Address of Property Involved: 0 RICE CREEK BLVD ARDEN HILLS MN 55112-1551
Legal Description: Section 16/ Township 30/Range 23
Property ID No.: 163023210003 163023210004
Type of Use: 620 EXEMPT PROP. OWNED BY COUNTY
Zone: 620 EXEMPT PROP. OWNED BY CNTY Property Acreage: 427
Type of Request
❑ Comprehensive Plan Amendment (Fee: $600 +
Escrow: $2,500)
❑ Conditional Use or Interim Use Permit/CUP or IUP
Amendment (Fee: $500 + Escrow: $1,500)
❑ Preliminary Plat (Fee: $600 + Escrow: $2,500)
❑ Final Plat (Fee: $400 + Escrow: $1,500)
❑ Concept Plan Review (Fee: $400 + Escrow:
$1,500)
❑ Master Planned Unit Development or Master Special
Development Plan (Fee: $600 + Escrow: $2,500)
❑ Final Planned Unit Development or Final Special
Development Plan (Fee: $400 + Escrow: $2,000)
❑ Planned Unit Development Amendment or Special
Develo ment Plan Amendment (Fee: $400 + Escrow:
$1,500�
❑ Site Plan Review (Fee: $600 + Escrow: $1,500)
❑ Rezoning or Rice Creek Commons Regulating Plan
Amendment (Fee: $500 + Escrow: $1,500)
x❑ Zoning Code or TCAAP Redevelopment Code
Amendment (Fee: $500 + Escrow: $2,000)
❑ City Code Amendment (Fee: $500 + Escrow:
$2,000)
❑ Lot Split/Minor Subdivision (R-1 and R-2 Districts
Only) (Fee: $400 + Escrow: $1,500)
❑ Variance or Permitted Adjustment (Fee: $400 +
Escrow: $1,500)
❑ Vacation of Easement or Right -of -Way (Fee: $200 +
Escrow: $1,000)
❑ Appeal of Administrative Decision (Fee: $200 +
Escrow: $1,500)
❑ Land Use Requests — Not Already Specified (Fee:
$150 + Escrow: $1,000)
Pagel of 3
Brief Description of Request lease also include a typed, detailed letter ex lainin the ro'ect
Rice Creek Commons TCAAP Redevelopment Code Amendment - see
attachment below for additional information for amendment proposed.
*IMPORTANT*
• Certain applications are subject to review and approval by the Rice Creek Watershed
District. Contact RCWD directly at 763-398-3070 for additional information.
• The land use application fees do not cover building, sign, or other permit fees that
may be required upon approval of a land use application.
• All applications will be subject to additional fees for reimbursement of consultant costs
associated with filing, reviewing, and processing of application in the form of an
escrow to the City.
Filing & Information Requirements
The City requests that you make a pre -application meeting with the Community Development Director to discuss
the application process, requirements, and deadlines. Unless waived by the Community Development Director
or Planning Commission, a certified survey of the property is required for all applications. A checklist with
additional application requirements can be found at www.citvofardenhills.org/landuseapplications.
Complete/Incomplete Applications
Under Minnesota Statute, Chapter 15.99, cities have 15 business days to review all plans and application
materials to ensure they satisfy City requirements. During the 15 day review period, planning staff will provide
written comments on the application and may request plan revisions. If the application is determined to be
complete, Minnesota State Statute then requires the City to approve or deny the application within 60 days, up
to 120 days. If not complete, the City may require plan revisions and/or additional information before the
application is scheduled for Planning Commission review and/or City Council action. Project will not be
scheduled for any meeting until the application submittal is found to be complete by the Community
Development Director.
Pavment of Fees and Escrows
The undersigned acknowledges that she/he understands that before a land use application can be deemed
complete, all required fees and escrows must be paid to the City. The applicant is responsible for all costs
incurred by the City related to the processing of this application. Each separate land use request shall be
charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in
reviewing and processing an application will be charged against the cash escrow and credited to the City.
Charges to the escrow may include planning and engineering staff time, City Attorney and consulting fees, and
mailing costs. If, at any time, a required cash escrow is depleted to less than 20 percent of its original amount,
the applicant shall deposit additional funds in the cash escrow account as determined by the City. The City may
withhold final action on a land use application, withhold building permits, and/or rescind prior action until all fees
have been paid. Unused portions of an escrow are returned to the applicant upon successful implementation of
an approved plan. The escrow may be reduced or increased by the Community Development Director on a
project by project basis.
Notice of Meetina Attendance
In order for the Planning Commission and the City Council to consider any application, the applicant or a
designated representative must be present at the scheduled meeting. If not, the matter may be tabled until the
next available agenda.
Page 2 of 3
Meeting Schedule
Planning Commission meetings are typically held on the first Wednesday after the first Monday of each month at
6:30 PM, though please contact City Hall to verify the meeting date and time. City Council meetings are held
typically the last Monday of the same month at 7:00 PM. Meetings are held in the Council Chambers at the City
of Arden Hills, 1245 West Highway 96, Arden Hills, Minnesota 55112, unless otherwise stated. The schedules
below are for reference purposes only. Project will not be scheduled for any meeting until the application
submittal is found to be complete by the Community Development Director.
2026 Planning Commission and City Council Schedule (*subject to change)
TENTATIVE
PLANNING
COMMISSION
MEETING DATE*
(Generally held on the
first Wednesday after the first
Monday at 6:30 .m.
TENTATIVE
CITY COUNCIL
MEETING
DATE*
(Generally held on the
fourth Monday at 7:00 p.m.)
DEADLINE FOR
LAND USE
APPLICATION
SUBMISSION
(1st day of the preceding
month)
January 7
February 9
December 1 2025
February 4
March 9
January 2
March 4
Aril 13
February 2
April 8
Aril 27
March 2
May 6
May 26*
Aril 1
June 3
June 22
May 1
July 8
July 27
June 1
August 5
August 24
July 1
September 9
September 28
August 3
October 7
October 26
September 1
November 4
November 23
October 1
December 9
January 11 (2027)
November 2
Acknowledgement and Signature
I hereby apply for the above consideration and declare that the information and materials submitted with this
application are complete and accurate per city code and ordinance requirements. I fully understand that I am
responsible for all costs incurred by the City related to the processing of this application.
5/1 /2026
-65erty Owner Sign6&e (Required) Date
5/1 /2026
Applicant Signature (If different than the property owner) Date
Please contact the Community Development Director at 651-792-7800
if you have any questions regarding this application.
Additional copies of this application form are available on the City's website: www.citvofardenhills.orq/landuseapplications
Page 3 of 3
ATTACHMENT - TCAAP REDEVELOPMENT CODE AMENDMENT MEMO
- co1iv ���LI ,fff COMMONS Redevelopment -
RCC Proposed Amendments - TCAAP Redevelopment Code
Date: March 6, 2026
To: John Mazzitello, Larina DeWalt —Ramsey County
From: Eric Fosmo, Michael Kirsch — Kimley Horn
Executive Summary
The City of Arden Hills City Council approved the TCAAP Redevelopment Code (TRC) on July 13, 2015,
with the most recent amendment (Amended Ord. 2024-002) approved on April 8, 2024. The TRC
establishes requirements for the development of the Rice Creek Commons, including the public
infrastructure that will support the development. Section 3.3.d of the TRC summarizes the portions of
the TRC (Table 3-3) that the Joint Development Authority (JDA) is authorized to approve 'Permitted
Adjustments'.
The Rice Creek Commons (fka TCAAP) Public Infrastructure Improvements team has reviewed the TRC
and is requesting an amendment to two (2) design elements where the preferred design alternative will
not meet the TRC written code AND Section 3.3.d does not describe them as "Permitted Adjustments".
This memorandum provides a summary of these items and technical background detailing the
justification for the requested variance/amendment.
The project team has modified the requested amendment language provided in this memo based on
feedback from the February JDA work session meeting. Supporting documents for the lighting
photometrics and design criteria are included in Appendices A-C attached to this memo.
Item #1: Multi -Use Trails along Rice Creek Boulevard (fka Spine Road)
Introduction Statement: The TRC code recommends a minimum 12-foot width for multi -use trails.
Previous designs (2019 plans), Ramsey County standards/precedence, and City standards/precedence
point to multi -use trails at a 10-foot width. The Rice Creek Watershed District's treatment exemption for
multi -use trails and sidewalks is also capped at a 10-foot width which is the principal catalyst for the
requested amendment.
Definitions
Definitions of sidewalk vs Multi -Use Trail vs Shared Use Path:
Shared Use Paths and Multi -Use Trails are interchangeable terminology in the industry and
are intended for multimodal uses and serve a variety of non -motorized uses. Sidewalks are
intended for the use of pedestrians. (MN Statute 169.01 Subd. 75)
Current Applicable Code:
City of Arden Hills Code of Ordinances — Section 1380 Attachment #2 Palette of Open
Space Types, Table "Typical Characteristics"
"g) Multi -use trail along Spine Road or through neighborhoods: Paved trail with frequent
gathering spaces and regular landscaping. Standards - Min. Width 12 feet"
Amended Applicable Code (Proposed):
City of Arden Hills Code of Ordinances — Section 1380 Attachment #2 Palette of Open
Space Types, Table "Typical Characteristics"
Kimley)))Horn
"g) Multi -use trail through neighborhoods: Paved trail with frequent gathering spaces and
regular landscaping. Standards - Min. Width 12 feet"
Multi -use trail along Spine Road (Rice Creek Boulevard): Paved trail with frequent gathering
spaces and regular landscaping. Standards - Min. Width 10 feet"
Practical Difficulty of meeting TRC (Current Applicable Code):
Rice Creek Watershed District Requirements:
The Rice Creek Watershed District Rules provide an exception which excludes stormwater
treatment volume requirements for any trails that are 10 ft or less that are also bordered by
down -gradient vegetation or vegetated filter strip of at least 5 ft (Rule CStormwater
Management, 12 Exceptions (b)). The Rice Creek Boulevard right-of-way contains adequate
space for a vegetated filter strip for the project to take advantage of this exception.
Construction of 12-foot trails would require the project to apply the regular treatment
standards as described Under Rule 6 of the Watershed District Rules for the entirety of the
12-feet of impervious surface created by the trail. The requirement stipulates 1.1-inches of
treatment volume over new impervious surfaces. This results in additional 1,100 cubic yards
of required stormwater treatment volume.
Cost Implications:
The construction of the additional trail width results in additional project construction costs
for the additional trail width and stormwater treatment volume. Sufficient space does exist
within the Natural Resources Corridor to provide the treatment volume; however, it does
reduce capacity for future developments within Rice Creek Commons. A summary of those
impacts is provided below:
Estimated Cost for Additional Trail Width: $500,000
Estimated Cost forAdditional Stormwater Treatment: $125,000
Additional Treatment Volume Required: 1,100 CY
Acreage needed forAdditional Treatment Volume: 0.40Acres
Design Standards/Justification for Proposed Code Amendment:
County Precedence:
Ramsey County has a general precedence that shared use paths and trails are built to a
standard width of 8ft when running adjacent to County roadways and 10ft where
disconnected from adjacent roadways. The adjacent `Rice Creek North Regional Trail' is
constructed to a 10-foot width.
City Standards:
For trail located outside of Rice Creek Commons, the City of Arden Hills standards for multi-
use trails call for a minimum 8-foot width. The applicable language within the Arden Hills
Public Works Design Manual (Draft), Street Section, Item 19 states:
"When trails are proposed, trails shall be constructed of bituminous with a minimum width
of 8-feet and minimum thickness of 3-inches with an aggregate base thickness of 6-inches."
Kimley>Morn
MnDOT Guidance and PROWAG Requirements:
MnDOT's Bikeway Facility Design Guide provides
recommended multi -use trail widths for various
purposes. The manual provides a minimum of 10ft in
unconstrained areas for a Two -Way multi -use trail.
This width allows for a bicyclist traveling single file to
pass someone coming from the opposite direction
without conflict, or for two bicyclists to ride
comfortably side -by -side, effectively a "two-lane" path
(per MnDOT Bikeway Facility Design Guide — see 5-4
for figure 1).
Additionally, A 10ft wide shared use path meets the
minimum width requirements for Pedestrian Access
Route (per ADA and Public Right -of -Way Accessibility
Guidelines (PROWAG)) governed under the Americans
with Disabilities Act (ADA).
Past RCC (fka TCAAP) Precedence:
FIGURE 1
2ftm
r
a
2 ft, 5 ft preferred 10-15 ft 2 ft, 5 ft preferred
EXHIBIT 5-1: Two Way Shared Use Path Dimensions
EXHIBIT 5-2: Shared Use Path Widths
TYPICAL TWO-WAY HIGH -VOLUME
SHARED USE PATH SHARED USE PATH"
Preferred width 10-12 1245
Minimum 10 12
Constrained minimum* 8 11
*Constrained minimum should only be applied for short distances with
physical constraints
**Either a high volume of bicycle traffic or a high percentage of pedestrian
traffic
The past design plans, dated 2019, had also planned for 10ft wide multi -use trails
throughout the project including all Natural Resource Corridor Trails, Spine Road Trails, and
the Re -meander Trail under the future Bridge. See figure 2 for details.
z
CLEAR CLEAR
ZONE 10' ON
`.015
6" TOPSOIL 6" TOPSOIL
AND SEED INSET D AND SEED
TYPICAL SECTION 10' TRAIL
NATURAL RESOURCE CORRIDOR TRAIL
NATURAL RESOURCE CONNECTOR TRAIL
SPINE RD TRAIL CONNECTOR
RICE CREEK REMEANDER TRAIL
THUMB RD TRAIL CONNECTOR
Item #2: Street Lighting along Rice Creek Boulevard
Introduction Statement: The TRC's guidance, as currently written, would either direct the design to
include no lighting along Rice Creek Boulevard or alternatively, if lighting is provided, it is required to be
at a spacing (40-ft) that is much closer than is typical or desirable for this type of road. The requested
amendment would enable appropriate spacing of lighting.
Kimley>»Horn
Current Applicable Code:
TRC Section 10.5, Street Lighting
"Street lighting should be provided on Spine, Town, Collector and Collector with Trail roads.
Refer to Arden Hills Public Works Design Manual for lighting palette. The following standards
should apply for pedestrian scale lighting:
(a) Vehicular lighting shall be a maximum of thirty feet (30') in height and pedestrian -
oriented lighting a maximum of eighteen feet (18') in height.
(b) Streetlights shall be placed at an average of forty feet (40') on center, approximately
three (3) feet behind the back of curb, aligned with street trees, and where street trees
are planted."
Amended Applicable Code (Proposed):
TRC Section 10.5, Street Lighting
"Street lighting should be provided on Spine, Town, Collector and Collector with Trail roads.
Refer to Arden Hills Public Works Design Manual for lighting palette. The following standards
should apply for pedestrian scale lighting:
(a) Vehicular lighting shall be a maximum of thirty feet (30') in height and pedestrian -
oriented lighting a maximum of eighteen feet (18') in height.
(b) All lighting shall be placed at spacing adequate to meet Recommended Footcandle
Levels as established in Section 4.1.1.3 of the MnDOT Roadway Lighting Design Manual.
(c) Vehicular lights shall be placed approximately three (3) feet behind the back of curb.
(d) Pedestrian -oriented lights shall be placed approximately two (2) feet away from
sidewalks or trails within proposed green space and outside of required clear zones"
Practical Difficulty of meeting TRC (Current Applicable Code):
No Lighting along Rice Creek Boulevard:
As written, the applicable code appears to allow for an approach where no lighting would be
required along Rice Creek Boulevard. However, this approach would not be consistent with
best safety practices nor City/County design precedence at the proposed roundabout
intersections. The need to provide intersection lighting does not allow for compliance with
the TRC through providing no lighting along Rice Creek Boulevard.
Providing Lighting (per TRC) along Rice Creek Boulevard:
The applicable code (as provided above) would require streetlights to be installed at an
average of 40-foot on center for the length of the Rice Creek Boulevard Corridor. Application
of this standard would require the installation of approximately 200 streetlights, estimated
to cost $2,000,000. A more context appropriate approach to streetlight spacing (^200-ft)
would reduce the number of streetlights to approximately 40 lights, or $400,000 in
estimated construction costs.
Additional Construction Cost: $1,600,000*
*Table 3.3 of the TRC does allow for adjustments to the applicable code of up to 10%.
Maximizing the permitted adjustment would reduce the required streetlights to 180 lights.
In this scenario the additional construction cost is reduced to $1,400,000.
Kimley>Morn
In addition to the initial capital investment of installing the streetlights, long-term
maintenance and operation costs should also be considered. Maintenance and operations
costs would be proportionally (per light) more expensive for the more intensive lighting
approach.
Design Standards/Justification for Proposed Code Amendment:
Roundabout Lighting: MnDOT and FHWA design guidance recommends that all
roundabouts be lit to provide adequate visibility for all modes of transportation during non -
daylight hours. This guidance is consistent with past precedence for roundabouts
constructed by Ramsey County and the City of Arden Hills.
Vehicular Lighting: Street lighting is designed based on various physical factors of the
lighting pole, trajectory, and luminaire intensity. The City of Arden Hills Public Works Design
Manual (Draft) specifies the light type and design parameter for the lighting to be installed
along Rice Creek Boulevard. Application of MnDOT photometrics design guidance, the
specified lighting units would result in recommended spacing of approximately 200-ft.
Detailed design of the lighting system would prioritize light locations at intersections and
pedestrian crossings which reduce the space between lights in those locations. The
following information is attached to this memo in the appendices providing further detail of
the vehicular lighting design:
• Appendix A: Photometric layouts for 40-ft vehicular lighting per current TRC code.
• Appendix B: Photometric layouts for the proposed vehicular lighting meeting
standards established in the MnDOT Roadway Lighting Design Manual.
The table below summarizes the design criteria of the MnDOT Roadway Lighting Design
Manual and the performance of each of the two options against the standards.
Design Alternative
Minimum Avg
Design Avg
Minimum
Design
Illuminance
Illuminance
Uniformity
Uniformity
(Fc)
(Fc)
(Avg/Min)
(Avg/Min)
40-ft Light Spacing (Current TRC)
1.0
7.32-8.11
4.0
1.29-1.44
Proposed Light Spacing (MnDOT)
1.0
1.05-1.20
4.0
3.0-3.5
Local Area Precedence (Vehicular Lighting): The following corridors/intersections have been
constructed with streetlighting within the project vicinity. Design parameters for those
systems are provided for reference.
Rice Creek Parkway (County Road I to County Road J)
Light Type Comparison: Shorter, more decorative luminaire
Light Spacing: Approximately 200 feet
Speed Limit: 30 mph
Snelling Avenue/County Road E Roundabout
Light Type Comparison: Similar height and luminaire
Light Spacing: Lights at all intersection quadrants, 140-200 feet exiting RAB
Speed Limit: 25-35 mph, 45 mph north on Snelling Ave
Kimley>Morn
Pedestrian Orientated Lighting: The current TRC does not specifically require the
installation of pedestrian oriented lighting but does establish design and spacing
requirements if it is installed. The proposed TRC amendment language references the
MnDOT Roadway Lighting Design Manual which also provides guidance for pedestrian -
oriented lighting. The resultant spacing of the pedestrian -oriented lights would be
approximately 50-ft. Appendix C is attached to this memo providing photometric layouts for
the potential pedestrian -oriented lights meeting MnDOT Roadway Lighting Design Manual
standards. The table below summarizes the design criteria and performance of the lighting
shown in Appendix C.
Minimum Avg
Design Avg
Minimum
Design
Illuminance
Illuminance
Uniformity
Uniformity
(Fc)
(Fc)
(Avg/Min)
(Avg/Min)
Pedestrian Light Spacing (MnDOT)
2.0
2.15-2.16
3.0
1.43-1.44
Kimley>Morn
APPENDIX A
Lighting Photometric Layouts
40-ft Vehicular Light Spacing (Per Current TRC)
Kimley>»Horn
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Kimley>»Horn
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Kimley>»Horn
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(g) Multi -Use Trail Standards
A multi -use trail is a linear public open space that accommodates two or more users on the
same, undivided trail. Trail users could include pedestrians, bicyclists, skaters, etc. A trail
frequently provides an important place for active recreation and creates a connection to
regional paths and biking trails.
Pedestrian amenities add to recreational opportunities. These include drinking fountains,
scenic view posts, fitness stations, and directional signs, and may be spread along the trail
or grouped in a trailhead area.
Typical Characteristics
General Character
Multi -use trail in Neighborhood Park:
Naturally disposed landscape
Trees lining trail for shade
Appropriately lit for safety
Formally disposed pedestrian furniture, landscaping and lighting
Multi -use trail through neighborhoods.:
Paved trail with frequent gathering spaces and regular landscaping.
Standards
Min. Width 12 feet
Multi -use trail along Spine Road (Rice Creek Boulevard)
Paved trail with frequent gathering spaces and regular landscaping.
Standards
Min. Width 10 feet
Typical Uses
Active and passive recreation
10.5 Street Lighting:
Street lighting should be provided on Spine, Town, Collector and Collector with Trail roads.
Refer to Arden Hills Public Works Design Manual for lighting palette. The following
standards shall apply for pedestrian scale lighting:
(a) Vehicular lighting shall be a maximum of thirty feet (30') in height and pedestrian -
oriented lighting a maximum of eighteen feet (18') in height.
(b)(40') on center-, approximately
planted -.All lighting shall be placed at spacing adequate to meet Recommended Footcandle
Levels as established in Section 4.1.1.3 of the MnDOT Roadway Lighting Design Manual.
(Q Vehicular lights shall be placed approximately three (3) feet behind the back of the
curb.
(d) Pedestrian -oriented lights shall be placed approximately two (2) feet away from
sidewalks or trails within proposed green space and outside of required clear zones.
(ee) The light standard selected shall be compatible with the design of the street and
buildings.
(fd) All other standards for street lighting shall direct light downward or properly
shielded with three-quarter (3/4) or fully shielded fixtures to prevent glare.
(ge) High efficiency lighting, such as LED lamps, is required.
Attachment D
AGE
__AR�ENHILLS
MEMORANDUM
DATE: June 3, 2026
TO: Planning Commission Chair and Commissioners
FROM: Jake Reilly, Community Development Director
SUBJECT: Planning Case #26-010 — Public Hearing Required
Applicant: Kimley-Horn on behalf of Ramsey County
Request: Ordinance Amendments to Zoning Code Section 1380 — TCAAP
Redevelopment Code Requirements — Street lighting spacing and multi -use trail
width
Commission Should Consider
Kimley-Horn is proposing amendments to City Zoning Code Chapter 13 within Section 1380,
TCAAP Redevelopment Code, modifying language pertaining to design standards for street
lighting and multi -use trails along Rice Creek Boulevard. The Planning Commission should review
and consider the proposed ordinance amendments. During the discussion the Commission should
also consider any public hearing testimony related to the ordinance.
Background
TCAAP Joint Development Authority
In November 2012, the City Council approved a Joint Powers Agreement (JPA) with Ramsey
County which establishes a partnership between the City of Arden Hills and Ramsey County with
the goal of the remediation and redevelopment of the 427-acre Twin Cities Army Ammunition
Plant (TCAAP) site. Under the JPA, the City and County created a Joint Development Authority
(JDA) that is the joint governing entity of the TCAAP site as allowed by the Joint Powers Act and
MN State Laws. The JDA is the authority responsible for, but not limited to, environmental
remediation, elimination of blight, infrastructure construction and financing, comprehensive
planning and zoning, and economic development and redevelopment. The JDA Board is comprised
of two County Commissioners, two City Councilmembers, and an additional non -elected City
appointee as the Chair.
Between 2013 — 2016, the city facilitated the process of developing the Master Plan for the TCAAP
site, which as noted above was the responsibility of the city under the JPA. Planning elements of
the Master Plan included defining the public engagement process, land use, circulation and
Page 1 of 5
movement, utilities, environmental remediation, parks and open space, implementation plan, and
a regulatory plan. In 2016, the City adopted the TRC, Section 1380 of the zoning code which
includes the regulating plan, land use table, design standards, and other regulations related to land
development that are specific to the TCAAP site. The proposed 427-acre redevelopment referred
to as Rice Creek Commons will include:
• Retail, office, and light industrial development
• A town center
• Well-defined neighborhoods with architectural diversity
• A wide variety of housing options to serve young professionals, empty nesters, and seniors
• Abundant parks and open space
• Trails that provide for convenient and safe pedestrian access to commercial areas and other
site amenities
Through the JPA in the event the JDA believes the TCAAP Master Plan should be amended that
shall be referred to the City and County for review. The city maintains the responsibility for
processing TRC and Comprehensive Plan Amendments. As part of a TRC Amendment, the City
will request confirmation of approval by Ramsey County. The JPA identifies two classifications
of an Amendment to the TCAAP Master Plan:
1) Major Amendment — Requires the City to amend its Comprehensive Plan.
2) Minor Amendment — Does not involve an amendment to the Comprehensive Plan and is a
change within a Development Site (i.e. TRC Zoning Districts).
Rice Creek Boulevard Design Standards
The Rice Creek Commons Public Infrastructure Improvements team is responsible for the overall
scope, progress, and key design for Rice Creek Commons. With preparations for the construction
of Rice Creek Boulevard (formerly known as the Spine Road) underway, the Public Infrastructure
Improvements team identified lighting and trail design as topics that require further JDA
discussion and direction to ensure alignment with project goals and the overall design intent. The
team drafted the attached ordinance amendment language and prepared background information
for the JDA to consider at the February 2nd Work Session.
Following the February 2 discussion, during which the JDA reached consensus around the
amendment to the TRC-required multi -use trail design width, the item was brought back to the
March 10 Special JDA Meeting with more information to support additional discussion on the
topic of lighting. The JDA reached consensus around the proposed amendments for lighting, and
a recommendation was made for City and County staff to bring the two TRC amendments
requested by Ramsey County to the respective elected bodies for consideration.
The Applicant presented the proposed amendments to the City Council at the April 27d' Work
Session Meeting. The City Council reached consensus that the amendments could be advanced to
the Planning Commission for review.
Overview of Ordinance Amendments
The proposed ordinance amendments are included for the Planning Commissions review as
Attachments C and D. The drafted language would allow for greater intervals between streetlights
along Rice Creek Boulevard and allow for a reduction in the minimum width for shared use paths
and trails on Rice Creek Boulevard from 12 feet to 10 feet. As these amendments are to Section
Page 2 of 5
1380 — TCAAP Redevelopment Code, they would only be applicable to infrastructure associated
with the Rice Creek Commons area of Arden Hills.
Section 10 — Streetscape and Landscape Standards, Subsection 10.5 — Street Lighting
Current Language
Street lighting requirements established in Subsection 10.5 of Streetscape and Landscape
Standards. The existing code language establishes forty (40) feet as the average distance required
between streetlights. The Applicant states that this standard would result in light spacing that is
much closer than is typical or desirable and would require approximately 200 streetlights along
the length of the Rice Creek Boulevard Corridor where 40 streetlights could provide adequate
lighting. The Applicant notes that the code as written could also be interpreted to allow for no
lighting designed for Rice Creek Boulevard.
Proposed Language
The Applicant proposes to amend the street lighting ordinance to make street lighting required
infrastructure along Rice Creek Boulevard and to establish a different standard for spacing. The
proposed language adds standards for vehicular light and pedestrian -oriented light placement in
relation to curbing and sidewalks or trails. The language also replaces the 40-foot average spacing
requirement for streetlights with a requirement that lighting is spaced adequately to meet
Recommended Footcandle Levels established in the MnDOT Roadway Lighting Design Manual.
In the submitted narrative, the Applicant states that the amended language is supported by County
precedence and MnDOT best practices. Amending the language will ensure infrastructure design
includes street lighting that is appropriate for the Rice Creek Boulevard Corridor. It is also noted
that the Recommended Footcandle Levels approach would reduce the number of lights required
from 200 to 40, resulting in infrastructure cost savings of $1,600,000 as well as long-term
maintenance and operation costs for the additional lights.
Attachment #2 Palette of Open Space Types, Subsection I.g. — Public Open Space Types Multi -
Use Trail Standards
Current Language
The minimum width for multi -use trails along Spine Road or through neighborhoods is established
in Attachment #2 Palette of Open Space Types in the TRC. The minimum width of 12 feet is the
same for multi -use trails, whether they are along the main Rice Creek Boulevard Corridor or along
a neighborhood road. The Applicant explains that a minimum width of 12 feet exceeds previous
designs, Ramsey County standards and precedence, and City standards and precedence, all of
which are generally 10 feet maximum. The required 12-foot trail width would also exceed the Rice
Creek Watershed District's treatment exemption, capped at 10 feet in width, and would therefore
require additional stormwater treatment volume. Additional costs are estimated for the additional
trail width and additional stormwater treatment.
Proposed Language
The Applicant has submitted draft ordinance language that separates the requirements for multi-
use trails through neighborhoods from multi -use trails along Spine Road (Rice Creek Boulevard).
The language changes the minimum multi -use trail width for trails along Rice Creek Boulevard
from 12 feet to 10 feet. This minimum trail width is in line with current Ramsey County and Arden
Hills trail design standards as well as the minimum recommended multi -use trail widths from
Page 3 of 5
MnDOT's Bikeway Facility Design Guide and ADA and Public Right -of -Way Accessibility
Guidelines.
The Applicant states that reducing the minimum required trail width along Rice Creek Boulevard
would also qualify the trail for a Rice Creek Watershed District Rules exception for trails that are
10 feet or less that are also bordered by down -gradient vegetation or vegetated filter strop of at
least 5 feet, which the Rice Creek Boulevard right-of-way contains. Meeting the criteria for the
RCWD exception would allow for a relative reduction in required stormwater treatment volume
compared to the requirements for a 12-foot width trail.
Reducing the required trail width from 10 feet to 12 feet would reduce project costs for stormwater
treatment and trail materials. The Applicant notes that while there is sufficient space within the
Natural Resources Corridor to provide the necessary treatment volume for a 12-foot-wide trail,
this volume would reduce capacity for future developments within Rice Creek Commons. Cost
and stormwater treatment estimates are provided by the Applicant.
Notice
A Zoning Code Amendment requires a public hearing. Notice was published in the Pioneer Press
on May 21, 2026. The city has not yet received any public comments regarding this case.
Findings of Fact
The Planning Commission must make a finding as to whether or not the proposed application
would adversely affect the surrounding neighborhood or the community as a whole based on the
aforementioned factors. Staff offers the following findings for consideration:
General Findings:
• The Applicant is proposing to amend ordinance language in Chapter 13 — Zoning Code
Section 1380 — TCAAP Redevelopment Code.
• The proposed ordinance amendment would allow for streetlight spacing along the length
of the Rice Creek Boulevard Corridor that meets the Recommended Footcandle Levels as
established in the MnDOT Roadway Lighting Design Manual.
• The Applicant states that the proposed ordinance language will ensure adequate lighting
while reducing infrastructure costs and long-term maintenance and operation costs.
• The proposed ordinance amendment would allow for a minimum multi -use trail width of
10 feet along Rice Creek Boulevard.
• The Applicant states that the proposed ordinance language would meet minimum width
standards as set by MnDOT's Bikeway Facility Design Guide, ADA and Public Right -of -
Way Accessibility Guidelines, and other local standards while minimizing costs for
additional trail width and additional stormwater treatment under the Rice Creek Watershed
District.
• The proposed ordinance amendments are generally in the public interest and in keeping
with the City's Comprehensive Plan.
• Amendments to the Zoning Code regulations require a public hearing prior to action by the
City Council.
Options and motion language
Recommend Approval: Move to recommend approval of Planning Case 26-010 as
presented (or as modified by Planning Commission) for Zoning Code Amendments
Page 4 of 5
Ordinance to Chapter 13 in Section 1380 — TCAAP Redevelopment Code of the Arden
Hills City Code to modify language to allow for greater intervals between streetlights along
Rice Creek Boulevard and allow for a reduction in the minimum width for shared use paths
and trails on Rice Creek Boulevard from 12 feet to 10 feet as discussed in the June 3, 2026
Report to the Planning Commission.
Recommend Denial: Move to recommend denial of Planning Case 26-010 as presented for
Zoning Code Amendments Ordinance to Chapter 13 in Section 1380 — TCAAP
Redevelopment Code of the Arden Hills City Code to modify language to allow for greater
intervals between streetlights along Rice Creek Boulevard and allow for a reduction in the
minimum width for shared use paths and trails on Rice Creek Boulevard from 12 feet to
10 feet: findings to deny should specifically reference the reasons for denial.
Table: Move to table Planning Case 26-010 as presented for Zoning Code Amendments
Ordinance to Chapter 13 in Section 1380 — TCAAP Redevelopment Code of the Arden
Hills City Code to modify language to allow for greater intervals between streetlights along
Rice Creek Boulevard and allow for a reduction in the minimum width for shared use paths
and trails on Rice Creek Boulevard from 12 feet to 10 feet: the Planning Commission
should identify a specific reason and/or information request should be included with a
motion to table.
Budget Impact
N/A
Attachments
Attachment A: Land Use Application
Attachment B: Applicant Narrative and Appendices
Attachment C: Draft Language — Section 1380 — Attachment #2 Palette of Open Space Types —
Public Open Space Types — Multi -Use Trail Standards
Attachment D: Draft Language — Section 1380 — Subsection 10.5 Street Lighting
Page 5 of 5
Attachment E
ARDEN HILLS PLANNING COMMISSION — June 3, 2026
Chair Collins reported the structure coverage for this property would remain at 25%. He
understood the visual congestion that was occurring on the lake but noted this was just progress.
Commissioner Lindau commented he believed the three season porch and deck expansion were
reasonable requests. He stated some communities don't count porch space against as floor area.
Commissioner Lindau moved a motion to recommend approval as submitted of Planning
Case 26-012 for a variance to allow the property owner to construct a porch addition
resulting in a floor area ratio of 0.336 and deviate from the 0.3 FAR standard at 3336 Lake
Johanna Boulevard, based on the findings of fact and the submitted plans. The motion
failed for lack of a second.
Commissioner Erler moved and Commissioner Birken seconded a motion to recommend
approval with conditions of Planning Case 26-012 for a variance to allow the property
owner to construct a porch addition resulting in a floor area ratio of 0.336 and deviate
from the 0.3 FAR standard at 3336 Lake Johanna Boulevard, based on the findings of fact
and the submitted plans in the June 3, 2026, report to the Planning Commission.
Commissioner Bjorklund stated he believed seven non -conformities on a property were too
many. He explained he would not be supporting the motion on the floor.
Commissioner Erler reported he disagreed with Councilmember Bjorklund, noting this property
was different from the previous request on Lake Johanna. He stated this property owner was
requesting one small variance and not six.
Commissioner Burlingame indicated the requested variance was very minor. He clarified for
the record that non -conformities were not the same as variances. He stated the request before the
Commission was to consider if the FAR variance meets the three -factor practical difficulty test.
He indicated the Commission cannot use this case as a vehicle to revisit conditions that were
already on the property.
The motion carried unanimously 6-1 (Commissioner Bjorklund opposed).
B. Planning Case 26-010 — Ordinance Amendments to Chapter 13 - Zoning Code
Section 1380 TCAAP Redevelopment Code for multi -use trail width and streetlight
spacing — Public Hearing
Community Development Director Reilly stated in November 2012, the City Council approved
a Joint Powers Agreement (JPA) with Ramsey County which establishes a partnership between
the City of Arden Hills and Ramsey County with the goal of the remediation and redevelopment
of the 427-acre Twin Cities Army Ammunition Plant (TCAAP) site. Under the JPA, the City and
County created a Joint Development Authority (JDA) that is the joint governing entity of the
TCAAP site as allowed by the Joint Powers Act and MN State Laws. The JDA is the authority
responsible for, but not limited to, environmental remediation, elimination of blight,
infrastructure construction and financing, comprehensive planning and zoning, and economic
development and redevelopment. The JDA Board is comprised of two County Commissioners,
two City Councilmembers, and an additional non -elected City appointee as the Chair.
ARDEN HILLS PLANNING COMMISSION — June 3, 2026 6
Community Development Director Reilly reported between 2013 — 2016, the city facilitated
the process of developing the Master Plan for the TCAAP site, which as noted above was the
responsibility of the city under the JPA. Planning elements of the Master Plan included defining
the public engagement process, land use, circulation and movement, utilities, environmental
remediation, parks and open space, implementation plan, and a regulatory plan. In 2016, the City
adopted the TRC, Section 1380 of the zoning code which includes the regulating plan, land use
table, design standards, and other regulations related to land development that are specific to the
TCAAP site.
Community Development Director Reilly stated through the JPA in the event the JDA believes
the TCAAP Master Plan should be amended that shall be referred to the City and County for
review. The city maintains the responsibility for processing TRC and Comprehensive Plan
Amendments. As part of a TRC Amendment, the City will request confirmation of approval by
Ramsey County.
Community Development Director Reilly commented the Rice Creek Commons Public
Infrastructure Improvements team is responsible for the overall scope, progress, and key design
for Rice Creek Commons. With preparations for the construction of Rice Creek Boulevard
(formerly known as the Spine Road) underway, the Public Infrastructure Improvements team
identified lighting and trail design as topics that require further JDA discussion and direction to
ensure alignment with project goals and the overall design intent. The team drafted the attached
ordinance amendment language and prepared background information for the JDA to consider at
the February 2nd Work Session.
Community Development Director Reilly explained following the February 2 discussion,
during which the JDA reached consensus around the amendment to the TRC-required multi -use
trail design width, the item was brought back to the March 10 Special JDA Meeting with more
information to support additional discussion on the topic of lighting. The JDA reached consensus
around the proposed amendments for lighting, and a recommendation was made for City and
County staff to bring the two TRC amendments requested by Ramsey County to the respective
elected bodies for consideration. The Applicant presented the proposed amendments to the City
Council at the April 27th Work Session Meeting. The City Council reached consensus that the
amendments could be advanced to the Planning Commission for review.
Community Development Director Reilly commented on the proposed ordinance amendments
for Planning Commissions review. The draft language allows for greater intervals between
streetlights along Rice Creek Boulevard and allows for a reduction in the minimum width for
shared use paths and trails on Rice Creek Boulevard from 12 feet to 10 feet. These amendments
are to Section 1380 — TCAAP Redevelopment Code, y and only applicable to infrastructure
associated with the Rice Creek Commons area of Arden Hills.
Community Development Director Reilly reported the Applicant states that reducing the
minimum required trail width along Rice Creek Boulevard would also qualify the trail for a Rice
Creek Watershed District Rules exception for trails that are 10 feet or less and allow for a
relative reduction in required stormwater treatment volume compared to the requirements for a
12-foot width trail. Reducing the required trail width from 10 feet to 12 feet would reduce
project costs for stormwater treatment and trail materials.
Community Development Director Reilly provided the Findings of Fact for review:
ARDEN HILLS PLANNING COMMISSION — June 3, 2026 7
General Findings:
1. The Applicant is proposing to amend ordinance language in Chapter 13 — Zoning Code
Section 1380 — TCAAP Redevelopment Code.
2. The proposed ordinance amendment would allow for streetlight spacing along the length
of the Rice Creek Boulevard Corridor that meets the Recommended Footcandle Levels as
established in the MnDOT Roadway Lighting Design Manual.
3. The Applicant states that the proposed ordinance language will ensure adequate lighting
while reducing infrastructure costs and long-term maintenance and operation costs.
4. The proposed ordinance amendment would allow for a minimum multi -use trail width of
10 feet along Rice Creek Boulevard.
5. The Applicant states that the proposed ordinance language would meet minimum width
standards as set by MnDOT's Bikeway Facility Design Guide, ADA and Public Right -of
Way Accessibility Guidelines, and other local standards while minimizing costs for
additional trail width and additional stormwater treatment under the Rice Creek
Watershed District.
6. The proposed ordinance amendments are generally in the public interest and in keeping
with the City's Comprehensive Plan.
7. Amendments to the Zoning Code regulations require a public hearing prior to action by
the City Council.
Community Development Director Reilly reviewed the options available to the Planning
Commission for Planning Case 26-010 Zoning Code Ordinance Amendments to Chapter 13 in
Section 1380 — TCAAP Redevelopment Code of the Arden Hills City Code to modify language
to allow for greater intervals between streetlights along Rice Creek Boulevard and allow for a
reduction in the minimum width for shared use paths and trails on Rice Creek Boulevard from 12
feet to 10 feet.
1. Recommend Approval
3. Recommend Denial
4. Table
Chair Collins opened the floor to Commissioner comments.
Commissioner Lindau requested further information from the County regarding why this
request was being made.
John Mazzitello, Ramsey County Deputy Director for Public Works, introduced himself to the
Commission. He explained at the time the TRC was developed, the project was in a highly
conceptual stage. He reported the project has since moved along and 12-foot trail widths were no
longer being considered. For this reason, it made sense to change the 12-foot trail width to 10
feet. He commented further on County's lighting standards for trails and roadway corridors.
Michael Kirsch, Kimley Horn, commented further on the three trail corridors that would run
through Rice Creek Commons.
Commissioner Bjorklund inquired if the proposed changes were being made at the request of a
developer or were the requests coming from the County.
Mr. Mazzitello explained the requests were coming from Ramsey County.
ARDEN HILLS PLANNING COMMISSION — June 3, 2026 8
Commissioner Jacobson thanked the County for making these recommendations. She noted she
supported the two proposed changes.
Commissioner Erler asked why the multi -use trail in the neighborhood would be 12 feet wide
when the trail along Rice Creek Boulevard would be 10 feet.
Mr. Mazzitello indicated the regional trail along the east side of the development will belong to
Ramsey County Parks and Recreation and they have different standards than Ramsey County
Public Works.
Commissioner Lindau questioned if this trail would be multi -modal.
Mr. Mazzitello reported all three trails would be multi -modal.
Commissioner Bjorklund encouraged the County to put additional conduit in the ground for
future lighting along the trail corridors.
Mr. Mazzitello stated this was being discussed by the County.
Commissioner Burlingame asked if there was an approval process for the foot candle
compliance before infrastructure was accepted by the City.
Community Development Director Reilly explained the City did have a process in place.
Chair Collins opened the public hearing at 7:30 p.m.
Chair Collins invited anyone for or against the application to come forward and make comment.
There being no comments, Chair Collins closed the public hearing at 7:30 p.m.
Commissioner Birken moved and Commissioner Erler seconded a motion to recommend
approval of Planning Case 26-010 as presented for Zoning Code Ordinance Amendments
to Chapter 13 in Section 1380 — TCAAP Redevelopment Code of the Arden Hills City Code
to modify laniune to allow for greater intervals between streetlights along Rice Creek
Boulevard and allow for a reduction in the minimum width for shared use paths and trails
on Rice Creek Boulevard from 12 feet to 10 feet as discussed in the June 3, 2026 Report to
the Planning Commission. The motion carried unanimously (7-0).
C. Planning Case 26-008 — 3761 Lexington Avenue — Site Plan Review and Conditional
Use Permit — Public Hearing
Senior Planner Fransen presented Vector Styling, Inc. ("The Applicant") is requesting a
Conditional Use Permit and Site Plan Review to operate a vehicle window tinting and stereo
installation facility in 3,900 square feet of the existing 10,108 square foot service station and
retail sales facility at 3761 Lexington Avenue ("Subject Property"). As part of site plan review,
the Applicant seeks a sign standard adjustment to install 110 square feet of new signage on the
property.
Senior Planner Fransen stated the Applicant submitted a land use application for a Conditional
Use Permit and Site Plan Review at the Subject Property. The Applicant plans to lease 3,900
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NEW BUSINESS - IIA
MEMORANDUM
DATE: June 22, 2026
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, City Administrator
FROM: Elena Fransen, AICP, Senior Planner
SUBJECT: Planning Case #26-012 — No Public Hearing Required
Applicant: Mill City Design Build
Property Location: 3336 Lake Johanna Boulevard
Request: Variance
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Motions to approve, table, or deny the following:
• Adoption of Resolution 2026-032 for Planning Case 26-012 for a variance to exceed the
maximum permitted floor area ratio in the R-2 Zoning District of .3 by .036 to allow for a
384 square foot porch addition, resulting in a FAR of .336 at 3336 Lake Johanna Boulevard
("Subject Property").
Background
1. Existing Site Conditions
3336 Lake Johanna Boulevard, the Subject Property, is zoned R-2 Single and Two -Family
Residential District. It is designated Low Density Residential in the 2040 Comprehensive Land
Use Plan. The Subject Property is the site of a single-family dwelling. Surrounding parcels to the
north, south, and west are also zoned R-2 Single and Two -Family Residential District and
designated Low Density Residential in the Future Land Use Plan. Section 1320.06, District
Requirements Chart establishes a maximum permitted FAR of 0.3 in the R-2 Zoning District.
The Subject Property lot area is 9,215 square feet as measured from the front and side property
lines to the ordinary high water level. Minnesota State Statute 6120.3300 requires only land above
Page 1 of 10
the ordinary high water level can be used to meet lot area standards. The maximum gross floor
area of the principal dwelling on the lot is 2,765 square feet, for a maximum FAR of 0.3. The
existing principal dwelling is 2,718 square feet in area.
The Subject Property was originally developed in 1913 with an addition constructed in 1987. The
detached garage on the property was reconstructed in 2004. The detached garage required a
variance from the front yard setback, the side yard setback for accessory structures, and the
requirement that no accessory structure shall be nearer the front lot line than what is the required
front setback. The City Council approved the variance requests in Planning Case 03-22.
The Subject Property is a riparian lot with frontage on Lake Johanna, which is defined by the
Minnesota Department of Natural Resources as a General Development Lake. The property is
subject to the Shoreland Regulations in the City's Zoning Code.
2. Site Data
2040 Future Land Use Plan:
LDR — Low Density Residential
Existing Land Use:
1.
Single -Family Dwelling
Zoning:
R-2 Single and Two -Family Residential District
Lot Size:
0.21 acres/9,215 square feet
3. Proposed Use
The Applicant is proposing to construct a new 16-by-24-foot (384 square foot) porch addition to
the existing 2,718 square foot principal dwelling for a total proposed gross floor area of 3,102
square feet or 0.336 FAR. This is 338 square feet greater than the maximum. A variance of 0.036
from the 0.3 FAR standard is required to construct the proposed porch.
The proposed addition is a 16-by-24-foot covered screen porch to be located beneath an existing
second -story deck area. The existing deck is proposed to be expanded as part of the project. The
porch would be accessible from the existing walk -out basement and have a finished ceiling,
lighting, screened -in walls and a concrete block foundation.
In the narrative, the Applicant describes this area of the lot as unusable during inclement weather.
The project would therefore create useful space that is designed to be aesthetically pleasing and
consistent with the architectural character of the home. The proposed addition is located directly
behind the dwelling and on the basement level, meaning it will not impede views or negatively
impact the privacy of surrounding neighbors. It is noted that due to the elevation of the lot,
surrounding topography, and proposed architectural design, the addition will not materially impact
shoreline views or the reasonable enjoyment of adjacent properties.
The proposed project complies with all other applicable city code requirements for the R-2 Zoning
District.
Page 2 of 10
Proposed Building Site
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Water Level
The City Council is asked to determine whether a variance request for a floor area ratio of 0.336
should be approved. The evaluation of the proposal must be based on the District Provisions in
Section 1320, the General Regulations in Section 1325, the Shoreland Regulations in Section 1330,
and the Requirements for a Variance in Section 1355.04, Subd. 4.
Plan Evaluation
Chapter 13, Zoning Regulations Review
1. District Provisions (R-2 Single and Two -Family Residential Zoning District) — Section
1320.06
Lot Size and Dimensions — Existing Nonconforming
The Subject Property has a lot area of 9,215 square feet as measured to the ordinary high water
level. Section 1320 — District Provisions of the Zoning Code requires a minimum lot size of 11,000
square feet per single-family dwelling unit. The existing lot area is nonconforming and will not
change with the proposed variance.
Structure Setbacks — Meets Requirements
In the R-2 District, the minimum front and rear setback requirements are 40 feet and 30 feet,
respectively. The minimum side yard setback in the R-2 District is 5 feet and 15 feet combined.
The existing front and rear setbacks are 69.2 feet and 69.1 feet, respectively. The side yard setbacks
for the existing dwelling are 9.61 feet and 5.66 feet, for a combined total of 15.27 feet.
The proposed addition would not impact the front yard setback or either side yard setback. The
submitted site plan shows 52.7 feet as the proposed rear yard setback for the addition.
Table 1 provides the minimum district requirements for the R-2 District and analysis of setbacks
for the proposed addition:
Page 3 of 10
Table I R-2 District Setback Requirements
R-2 District
Existing
Proposed
Review of
Requirements
Addition
Proposed
Minimum Front
40 feet
69.2 feet
No change
Meets
Yard Setback
Requirements
Minimum Rear
30 feet
69.1 feet
52.7 feet
Change, Meets
Yard Setback
Re uirements
Minimum Side
5 feet (min)/15
9.61 and 5.66
No change
Meets
Yard Setback
feet total
feet/15.27 feet
Re uirements
Landscaped Area Coverage —Meets Requirements
In the R-2 District, the minimum landscaped area required is 65 percent of the property or 5,989.75
square feet of the Subject Property. The Applicant is proposing a landscaped area of 68.35 percent
or 6,298 square feet. The minimum requirement is met.
Structure Coverage —At Maximum Permitted
The R-2 District allows for a maximum structure coverage of 25 percent or 2,304 square feet. The
Applicant is proposing a structure coverage of 25 percent or 2,304 square feet, which is the
maximum square footage allowed. No additional structure coverage will be permitted on the
property without City approval. The property owner acknowledges that the porch addition will put
the property at the maximum structure coverage allowed.
Floor Area Ratio — Variance Requested
The R-2 District allows for a maximum FAR of 0.3. Floor area ratio is obtained by dividing the
sum of a building's floor area by the amount of lot area. Floor area is the sum of the horizontal
area of all floors of a building measured from the exterior faces of the exterior walls, or from the
centerline of walls separating two buildings. Floor area excludes decks, garages, covered front
porches, and spaces that do not meet the minimum ceiling height per Minnesota State Building
Code requirements. The total amount of floor area permitted for the 9,215 square foot lot is 2,764.5
square feet.
The Applicant is proposing to add 384 square feet of floor area with the described porch addition,
which would exceed the maximum permitted floor area by 337.5 square feet and bring the total
gross floor area to 3,102 square feet. The Applicant requests a variance of 0.036 to construct the
proposed addition for a total FAR of 0.336.
2. Shoreland Regulation —Section 1330
The Subject Property is a riparian lot on Lake Johanna's shoreline and is subject to the Shoreland
Regulations for a lot on a general development water.
Table 2 shows the minimum district requirements for the Shoreland District with a preliminary
analysis for the proposed deck:
Page 4 of 10
Table 2 Shoreland Regulations General Provisions
General Development
Existing
Proposed
Waters (minimum
requirements)
Lot Area (Riparian Lot)
No change,
g
s uare feet
(q )
14,000
9,215 square feet
'
nonconforming
Minimum Water
Frontage and Width at
75 feet
50 feet
No change,
Building Line (feet)
nonconforming
Structure Minimum
Setback from Ordinary
52.7 feet
High Water Level
50 feet
68.7 feet
conforming
g
Structure Minimum
Setbacks from Streets
40 feet
69.2 feet
No change,
and Highways (feet)
conforming
Maximum Lot Area
Covered by Impervious
35 %
29.16 %
31.65 %,
Surface (%)
conforming
*Additional evaluation below
The Subject Property is nonconforming with the lot area and minimum lot width at the building
line requirements and the proposal does not change these conditions. The Subject Property is
compliant with current setback requirements for riparian lots. The addition is subject to additional
setback requirements relative to the adjacent properties.
Elevation of Lowest Floor — Meets Requirements
The Rice Creek Watershed District (RCWD) confirmed that the proposed addition location is
outside of the current RCWD regulatory floodplain elevation and the ordinary high water level is
878 feet. The proposed porch addition would have an elevation of 894 feet, which is 16 feet above
the ordinary high water level.
Adjacent Lots — Meets Requirements
Section 1330 Subdivision 4 Adjacent Lots establishes additional setback requirements for new
dwelling units and additions to existing dwelling units on riparian lots where the adjacent lots have
existing dwellings that exceed the minimum setback from ordinary high water level:
a. The proposed shall be setback at least the average of the setback(s) for the adjacent
dwellings minus 10 feet.
b. In no case shall the addition be within the minimum setback from OHWL or nearer to
the OHWL than the nearest adjacent structure.
The existing dwelling setbacks for the two properties adjacent to the Subject Property are
approximately 50.9 feet and 64 feet. The nearest adjacent structure has a 50.9-foot setback from
the OHWL. The minimum setback permitted on the Subject Property is 50.9 feet. The proposed
setback for the porch addition is 52.7 feet, which is greater than 50.9 feet and compliant with the
setback requirement.
Page 5 of 10
Shoreland Mitigation Plan —Plan Submitted
As part of the Shoreland Regulations, a shoreland mitigation plan must be submitted for residential
development that requires land use approval such as a variance. The Property Owner proposes a
shoreland mitigation plan which includes incorporating architectural mass mitigation through the
use of natural wood materials and earth -tone exterior finishes and vegetation restoration to improve
stormwater infiltration, reduce runoff toward the lake, stabilize soils, and support erosion control
(Attachment F).
3. Variance Review
The role of the City Council is to determine and consider how the facts presented compare with
the city's articulated standards. The Commission should base decisions on the facts presented and
apply those facts to the legal standards contained in city ordinances and relevant state law.
Neighborhood opinion alone is not a valid basis for granting or denying a variance request. While
the City Council may feel the decision should reflect the overall will of the residents, the task in
considering a variance request is limited to evaluating how the variance application meets the
statutory practical difficulties factors. Residents can often provide important facts that may help
in addressing these factors, however, unsubstantiated opinions and reactions to a request do not
form a legitimate basis for a variance decision.
The City Council may impose conditions when granting variances as long as the conditions are
directly related and bear a rough proportionality to the impact created by the variance. For instance,
if a variance is granted to exceed the front setback limit, any conditions attached should
presumably relate to mitigating the effect of the encroachment.
Variance Requirements — Section 1355.04, Subd. 4
The Applicant requests a floor area ratio variance to construct a porch addition on the property
located at 3336 Lake Johanna Boulevard. The City Council must determine whether there are
"practical difficulties" with complying with the zoning regulations or the variance to be granted,
the applicant must satisfy the statutory three -factor test for practical difficulties (Minn. Stat. §
462.357, subd. 6). If the applicant does not meet all three factors of the statutory test, the city
should not grant the variance. Further, variances are only permitted when they are in harmony with
the general purposes and intent of the ordinance and consistent with the Comprehensive Plan.
1. Purpose and Intent. The variance request shall comply with the purpose and intent of the
provisions of the City's Zoning Regulations and with the policies of the City's Comprehensive
Plan.
The Applicant proposes to construct a porch addition to the back of a single-family dwelling
on the Subject Property. The Subject Property is zoned R-2 Single and Two -Family
Residential District and is designated for Low Density Residential in the 2040 Comprehensive
Land Use Plan. The proposed use of the Subject Property and the variance request comply
with the purpose and intent of the provisions of the City's Zoning Regulations and the policies
of the City's Comprehensive Plan.
2. Practical Difficulties. The Applicant for a variance shall establish that there are practical
difficulties in complying with the provisions of the Arden Hills Zoning Regulations.
"Practical Difficulties" is a legal standard that must be applied when considering variance
Page 6 of 10
applications. The three -factor test applies to all variance requests, and all three factors below
must be satisfied:
a. Reasonableness. The property owner proposes to use the property in a reasonable manner
not otherwise permitted by the Zoning Ordinance.
The Applicant proposes to construct a porch addition on an existing residential dwelling
in a residential zoning district. A porch is a typical and reasonable addition in a residential
district and is consistent with a single-family dwelling use. The proposed porch addition is
reasonable and would not be permitted on this property due to the FAR requirement in the
Zoning Ordinance.
b. Unique Circumstances. The plight of the property owner is due to circumstances unique to
the property not created by the landowner.
As shown in the submitted survey, the lot has a slope/significant rear yard area and the
applicant states these topographical conditions make this space unusable during inclement
weather or intense sun. Given the physical characteristics of the property, the proposed
covered porch will allow for functional use of this space.
c. Character of Neighborhood. The variance, if granted, will not alter the essential character
of the neighborhood.
The proposed porch would be constructed to the rear of the existing dwelling and adjoin
to the basement walkout level of the dwelling. The location and elevation of the addition
on the Subject Property will not alter the essential character of the residential
neighborhood. Additionally, the scale and design of the porch will incorporate it into the
existing dwelling so as to not detract from Lake Johanna waterfront views of the riparian
lot. The proposed addition will not alter the essential character if granted.
Additional Review
Building Official
The Building Official reviewed the plans and provided no comments. A Building Permit will be
required prior to construction.
Public Works Director/City Engineer
The Public Works Director/City Engineer reviewed the plans and provided no comments. Public
Works permits will be required prior to any land disturbance. This item has been included in the
draft conditions of approval.
Rice Creek Watershed District
The Rice Creek Watershed District reviewed the plans. RCWD determined that a RCWD permit
is not required as the proposed is outside of the current RCWD regulatory floodplain elevation.
Minnesota Department of Natural Resources
The Minnesota Department of Natural Resources received the submitted plans for review and did
not provide comments in time for the packet to be produced. Staff will share an update at the
meeting. A draft condition of approval is that the Applicant shall obtain any required DNR
approvals prior to the start of any site activities.
Page 7 of 10
Findings of Fact
The Planning Commission reviewed this application at the June 3, 2026 meeting and have offered
the following findings for your consideration:
General Findings:
1. Mike and Katie Shepard are the owners of the property at 3336 Lake Johanna Boulevard,
Arden Hills, MN.
2. Mill City Design Build, on behalf of the property owners submitted a land use application
for a variance to construct a porch addition at the Subject Property 3336 Lake Johanna
Boulevard.
3. The proposal would vary from the maximum floor area ratio (0.3) permitted in the R-2
Zoning District in that the proposed new porch expands the footprint of the existing
dwelling and increases the floor area ratio to 0.336.
4. The Subject Property is a riparian lot with frontage on Lake Johanna and is subject to
Shoreland Regulations.
5. The proposed addition would be set back 52.7 feet from Ordinary High Water Level and
would be located outside of the required structure setback of 50 feet and will not be nearer
to OHWL than the nearest adjacent structure.
6. The Applicant submitted the required shoreland mitigation plan for the proposed addition.
7. The proposed addition on the Subject Property would conform to all other requirements
and standards of the R-2 Zoning District and the Shoreland Regulations.
Variance Findings:
8. Variances are only permitted when they are in harmony with the general purposes and
intent of the ordinance and when consistent with the comprehensive plan.
9. Variances may be granted when the applicant for the variance establishes that there are
practical difficulties in complying with the zoning ordinance.
10. The requested variance is in harmony with the purposes and intent of the ordinance because
a porch is a common feature of a single-family dwelling use.
11. The requested variance is consistent with the comprehensive plan goal of maintaining a
strong, vital diverse, and stable housing supply, uses site sensitive planning and design to
protect the significant natural feature — Lake Johanna — abutting the property, and remains
a residential use as shown on the Future Land Use map.
12. The property owner proposes to use the property in a reasonable manner because a porch
addition is a common amenity within residential zoning districts.
13. There are unique circumstances to the property not created by the landowner due to the
unique grading and drainage issues posed by a shoreland property.
14. The variance will not alter the essential character of the neighborhood because the proposed
porch will be incorporated into the profile of the existing dwelling and will have limited
impacts to view from Lake Johanna and adjacent properties.
Options and Motion Language
The Planning Commission reviewed this application at the June 3, 2026, meeting. At that time the
Commission recommended approval with conditions of Planning Case 26-012 to exceed the
maximum permitted floor area ratio in the R-2 Zoning District of .3 by .036 to allow for a 384
square foot porch addition, resulting in a FAR of .336 at 3336 Lake Johanna Boulevard by a 6-1
vote. The following are motion language options for the City Council to consider.
Page 8 of 10
• Approval with Conditions: Move to adopt with conditions Resolution 2026-032, approving
Planning Case 26-012 for a variance to allow the property owner to construct a porch
addition resulting in a floor area ratio of 0.336 and deviate from the 0.3 FAR standard at
3336 Lake Johanna Boulevard, based on the findings of fact and the submitted plans, as
amended by the following conditions:
1. A Building Permit shall be issued prior to the commencement of construction.
2. The proposed building addition shall conform to all other standards and regulations in
the City Code.
3. A Grading and Erosion Control permit shall be obtained from the City's
PW/Engineering Division prior to commencing any grading, land disturbance or utility
activities.
4. Final grading, drainage, and site plans shall be subject to approval by the Public Works
Director/City Engineer and Community Development Director prior to the issuance of
a grading and erosion control permit or other development permits.
5. The Applicant shall be responsible for obtaining any permits necessary from other
agencies, including but not limited to, RCWD and DNR, prior to the start of any site
activities.
6. The submitted shoreland mitigation plans shall be completed in accordance with City
Code Section 1330.03 Subd. 7. E. within one year of the plan's approval unless
otherwise approved by the City.
• Approval as Submitted: Move to a o t Resolution 2026-032, approving Planning Case 26-
012 for a variance to allow the property owner to construct a porch addition resulting in a
floor area ratio of 0.336 and deviate from the 0.3 FAR standard at 3336 Lake Johanna
Boulevard, based on the findings of fact and the submitted plans, in the June 22, 2026
Report to the City Council.
• Denial: Move to deny Planning Case 26-012 for a variance to construct a porch addition
resulting in a floor area ratio of 0.336 at 3336 Lake Johanna Boulevard, based on the
following findings: findings to deny should specifically reference the reasons for denial
and why those reasons cannot be mitigated.
• Table: Move to table Planning Case 26-012 for a variance to construct a porch addition
resulting in a floor area ratio of 0.336 at 3336 Lake Johanna Boulevard: a specific reason
and information request should be included with a motion to table.
Notice
A variance does not require a public hearing. A public meeting notice was prepared by the City
and mailed to properties within 500 feet of the Subject Property on June 11, 2026, as required. A
public meeting notice for this planning case was published in the Pioneer Press on June 11, 2026.
Minnesota statute does not clearly require a public hearing before a variance is granted or denied,
however, after consulting with the City Attorney, staff agree that the best practice is to allow public
comment on all variance requests. A public forum allows the city to establish a record and elicit
facts to help determine if the application meets the practical difficulties factors.
The City had received one public comment in support of this planning case before the June 3
Planning Commission meeting.
Page 9 of 10
Deadline for A2ency Actions
The City of Arden Hills received the completed application for this request on May 11, 2026.
Pursuant to Minnesota State Statutes Section 15.99, the City must act on this request by July 9,
2026 (60 days) unless the City provides the petitioner with written reasons for an additional 60-
day review period. With consent from the Applicant the City may extend the review period beyond
the 120 days.
Attachments
A.
Land Use Application
B.
Location Map
C.
Applicant Narrative
D.
Proposed Site Survey
E.
Project Plans
F. Shoreland Mitigation Plan
G. Planning Commission Memo
H. Draft Planning Commission Minutes
I. Resolution 2026-032
J. City Council Presentation
Page 10 of 10
Attachment A
T
-ARVEN HILLS
1245 West Highway 96
Arden Hills, Minnesota 55112
Telephone (651) 792-7800
Fax (651) 634-5137
www.cityofardenhills.org
or Office Use.
Planning Case No.
26-
Submittal Date:
Application Complete -
Accepted by:
Receipt Number:
Council Decision:
Council Decision Date:
2026 LAND USE APPLICATION
Applicant Information
A n Applicant: I V 1 t 5
Address:
Phone No.: 80 - 9 00 , Other:
. Email Address:
Property Information
Property Owner:
ft\ � �Cc..e_ -4;e— S ke
of ✓Y
Owner Address:
33-; (p % ,olrtae
na '�lvd.
Phone No.
(p (2O - (p
Other:
Site Address:
(,-.e,
Legal Description:
L.v +-4 5ec4iieY. 3 3 So;,
Property ID PIN):
SO 2-2.4,Z000 S`
Type of Use:
Zone: U! Faml 14
Property Acreage:
Type of Reauest
Site Plan Review (Fee: $600 + Escrow:
❑ Comprehensive Plan Amendment (Fee: $600
$1,500)
+ Escrow: $2,500)
❑ Rezoning or Rice Creek Commons Regulating
❑ Conditional Use/Interim Use Permit or
Plan Amendment (Fee: $500 + Escrow: $1,500)
❑ Zoning Code or TCAAP Redevelopment Code
Amendment (Fee: $500 + Escrow: $1,500)
Amendment (Fee: $500 + Escrow: $2,000)
❑ Preliminary Plat (Fee: $600 + Escrow: $2,500)
❑ City Code Amendment (Fee: $500 + Escrow:
❑ Final Plat (Fee: $400 + Escrow: $1,500)
$2,000)
❑ Concept Plan Review
❑ Lot Split/Minor Subdivision (R-1 and R-2
(Fee: $400 + Escrow: $1,500)
Districts Only) (Fee: $400 + Escrow: $1,500)
❑ Master Planned Unit Development or Master
Variance or Permitted Adjustment
Special Development Plan
+ Escrow:
(Fee: $400 + Escrow: $1,500)
(Fee: $600 $2,500)
❑ Vacation of Easement or Right -of -Way
❑ Final Planned Unit Development or Final Special
(Fee: $200 + Escrow: $1,000)
Development Plan (Fee: $400 + Escrow: $2,000)
❑ Appeal of Administrative Decision (Fee: $200 +
LJ Planned Unit Development or Special
Escrow: $1,500)
Development Plan Amendment
(Fee: $400 + Escrow: $1,500)
❑ Land Use Requests - Not Already Specified
(Fee: $150 + Escrow: $1,000)
Pagel of 3
Brief Description of Request {Include/ a legible, detailed letter explaining the proiect): _
Cd
� � I
*IMPORTANT*
• Certain applications are subject to review and approval by the Rice Creek Watershed District.
Contact RCWD directly at 763-398-3070 for additional information.
• The land use application fees do not cover building, sign, or other permit fees that may be
required upon approval of a land use application.
• All applications will be subject to additional fees for reimbursement of consultant costs associated
with filing, reviewing, and processing of application in the form of an escrow to the City.
Filing & Information Requirements
The City requests that you make a pre -application meeting with the Community Development Director
to discuss the application process, requirements, and deadlines. Unless waived by the Community
Development Director or Planning Commission, a certified survey of the property is required for all
applications. A checklist with additional application requirements can be found at
www.cityofardenhills.orq/landuseal)plications.
Complete/Incomplete Applications
Under Minnesota Statute, Chapter 15.99, cities have 15 business days to review all plans and
application materials to ensure they satisfy City requirements. During the 15 day review period, planning
staff will provide written comments on the application and may request plan revisions. If the application
is determined to be complete, Minnesota State Statute then requires the City to approve or deny the
application within 60 days, up to 120 days. If not complete, the City may require plan revisions and/or
additional information before the application is scheduled for Planning Commission review and/or City
Council action. Project will not be scheduled for any meeting until the application is found to be complete
by the Community Development Director.
Payment of Fees and Escrows
The undersigned acknowledges that before a land use application can be deemed complete, all
required fees and escrows must be paid to the City. The applicant is responsible for all costs incurred
by the City related to the processing of this application. Each separate land use request shall be charged
a separate administrative fee and escrow even if submitted on the same application. Costs expended
in reviewing and processing an application will be charged against the cash escrow and credited to the
City. Charges to the escrow may include planning and engineering staff time, City Attorney and
consulting fees, and mailing costs. If, at any time, a required cash escrow is depleted to less than 20
percent of its original amount, the applicant shall deposit additional funds in the cash escrow account
as determined by the City. The City may withhold final action on a land use application, withhold building
permits, and/or rescind prior action until all fees have been paid. Unused portions of an escrow are
returned to the applicant upon successful implementation of an approved plan. The escrow may be
reduced or increased by the Community Development Director on a project by project basis.
Page 2 of 3
Notice of Meeting Attendance
In order for the Planning Commission and the City Council to consider any application, the applicant or
a designated representative must be present at the scheduled meeting. If not, the matter may be tabled
until the next available agenda.
Meeting Schedule
Planning Commission meetings are typically held on the first Wednesday after the first Monday of each
month at 6:30 PM. Please contact City Hall to verify the meeting date and time. Planning cases are
typically reviewed by City Council on the last Monday of the same month at 7:00 PM.
Meetings are held in the Council Chambers at the City of Arden Hills, 1245 West Highway 96, Arden
Hills, Minnesota 55112, unless otherwise stated. The schedules below are for reference purposes only.
Project will not be scheduled for any meeting until the application is found to be complete by the
Community Development Director.
2026 Planning Commission and City Council Schedule (*subject to change)
TENTATIVE
PLANNING
COMMISSION
MEETING DATE*
(Generally the first Wednesday after
the first Monday at 6:30 .m.)
TENTATIVE
CITY COUNCIL
MEETING
DATE*
(Generally the fourth Monday
at 7:00 .m.)
DEADLINE FOR
LAND USE
APPLICATION
SUBMISSION
(15t day of the preceding
month)
Januaa 7
February 9
December 1 2025
February 4
March 9
Janua 2
March 4
Aril 13
Februa 2
April 8
Aril 27
March 2
May 6
May 26*
April .1
June 3
June 22
May 1.
July 8
July 27
June 1
August 5
Au ust 24
July 1
September 9
September 28
August 3
October 7
October 26
September 1
November 4
November 23
October 1
I December 9
January 11 (2027)
November 2 j
Acknowledgement and Signature
I hereby apply for the above consideration and declare that the information and materials submitted
with this application are complete and accurate per city code and ordinance requirements. I fully
understand that I am responsible for all costs incurred by the City related to the processing of this
n.
Si riature �Ft'equired)
Applicant Sig -nature (If different than the property owner)
Please contact the Community Development Department at 651-792-7800
if you have any questions regarding this application.
Additional copies of this application form are available on the City's website.
www. citvofardenhills. orq/landuseaoplications
Page 3 of 3
Location Map Attachment B
5/20/2026, 3:10:30 PM 1:2,400
0 0.02 0.04 0.08 mi
�I 4 tiTti 5 5�
Personal Property 0 0.03 0.07 0.13 km
F Tax Parcels
—' Cities
County Offices
Ramsey County
Ramsey County MN
Attachment C
From:
Mill City Design Build
To:
Elena Fransen
Subject:
Letter to Planning commission
Date:
Monday, May 11, 2026 8:47:42 AM
Attachments:
3336 Lake Johanna.odf
Matthew Schafer
10870 Lansing Ave N, Stillwater, MN 55082
808-649-9400
Millcitydesignbuild amail.com
05-11-2026
Arden Hills City Hall
Attn: Elena Fransen, Senior Planner / Planning Department
1245 West Highway 96
Arden Hills, MN 55112
RE: Variance Request for Covered Porch - 3336 Lake Johanna Blvd., Arden Hills
Dear Planning Commission and Zoning Staff,
I am writing to respectfully request a variance from the Arden Hills City Code
regarding Gross Floor Area (GFA) limitations to allow for the construction of a
covered screened in porch under an proposed elevated deck at my property located
at 3336 Lake Johanna Blvd.
Project Proposal
I propose to construct a 16x24 covered, open-air screen porch beneath our proposed
second -story deck. This project involves adding a finished ceiling to the underside of
the deck, lighting, and screened in walls. The project will not go beyond the footprint
of the proposed deck above, but it will convert an open area into a covered area. This
will be more attractive from the water view than an open deck underside with sight to
mostly exposed existing concrete block foundation wall.
Justification for Variance (Hardship and Consistency)
1. Unique Property Conditions: The lot has a slope/significant rear yard area that
makes this space unusable during inclement weather or intense sun. The
proposed covered porch allows for functional use of this space.
2. Reasonable Use: A covered porch is a typical and reasonable amenity in this
neighborhood. The structure is located directly behind the home and will not
impede views or negatively impact the privacy of surrounding neighbors.
3. Minimal Impact: The project is designed to be aesthetically pleasing and
consistent with the architectural character of our home.
4. No Substantial Detriment: The proposal will not alter the essential character of
the neighborhood, cause traffic issues, or create excessive noise.
5. This proposed screen porch will enhance the look and use of the lot and will
maintain the fine character of Arden Hills.
6. This variance is for family enjoyment of "lake life" and is not for economic
reasons.
I believe this proposal satisfies the standards for a variance in Arden Hills because it
is a reasonable use of my property, and strict adherence to the GFA restrictions
would prevent me from enjoying a common residential amenity.
Included with this letter are the completed application form, the certificate of survey
('87 survey done), construction plans, and the required fees.
Thank you for your time and consideration of this request. I look forward to discussing
this project at the next Planning Commission meeting.
Sincerely,
Matthew Schafer
IN
10870 Lansing Ave N
Stillwater, MN 55082
612-444-MCDB (6232)
www.millcitydesignbuild.com
www.facebook.com/millcitydesignbuild
Residential Building Contractor Lic #BC726371
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Attachment F
From: Katie Shepard
To: Elena Fransen
Cc: Mill City Desian Build; Mike Shepard
Subject: Supplemental Responses--Shoreland Regulations
Date: Friday, May 15, 2026 8:25:33 AM
Hi Elena,
Thank you again for all of your guidance and assistance throughout this process. We
appreciate your time and help navigating the applicable City of Arden Hills shoreland
regulations. I'm happy to provide additional responses to the outstanding questions below.
Elevation/Floodplain
The proposed structure substantially exceeds the applicable elevation requirement. The
structure will be situated 16' feet above the OHWL, significantly exceeding the required 3'
minimum standard. As proposed, the structure does not create additional floodplain concerns
or adverse impacts to surrounding properties.
Adjacent Lots/Shoreline Setback
We acknowledge the shoreline setback provisions related to adjacent lots and understand the
proposed structure is positioned closer to the OHWL than the nearest adjacent dwelling.
However, the proposed structure fully complies with the minimum shoreline setback
requirements set forth under the ordinance.
Importantly, the proposed structure has been intentionally designed and situated to minimize
visual impact and preserve the existing character of the shoreline corridor. Due to the
elevation of the lot, surrounding topography, and the proposed architectural design, the
structure will not materially impact shoreline views or the reasonable enjoyment of adjacent
properties.
In addition, we proactively discussed the proposal directly with the neighboring property
owners most immediately affected by the project. They have expressed their support for the
proposed structure and have not raised concerns regarding view obstruction, shoreline
impacts, or compatibility with the surrounding area.
Shoreland Mitigation
The project incorporates multiple mitigation practices intended to minimize visual and
environmental impacts while supporting shoreline protection and water quality objectives.
First, the proposed structure incorporates architectural mass mitigation through the use of
natural wood materials and earth -tone exterior finishes intended to complement the
surrounding natural environment and reduce visual prominence from the shoreline and
adjacent properties.
Second, the project incorporates vegetation restoration measures intended to improve
stormwater infiltration, reduce runoff toward the lake, stabilize soils, and support erosion
control. Restoration efforts will focus on sloped portions of the property contributing drainage
toward the shoreline and are anticipated to include native deep-rooted plantings and low -
profile shrubbery compatible with the natural character of the property and existing shoreline
views.
We have also previously undertaken shoreline stewardship and erosion control improvements
on the property as part of ongoing efforts to support shoreline stability and water quality
protection. Collectively, these mitigation measures support the objectives of the City's
shoreland ordinance while enhancing the natural character and resilience of the property.
Please let us know if any additional information or supporting materials are needed as part of
the ongoing review process.
Thank you, again
Katie
lt
,zSREN HILLS
MEMORANDUM
DATE: June 3, 2026
Attachment G
PC Agenda Item — 3A
TO: Planning Commission Chair and Commissioners
FROM: Elena Fransen, AICP, Senior Planner
SUBJECT: Planning Case #26-012 — No Public Hearing Required
Applicant: Mill City Design Build
Property Location: 3336 Lake Johanna Boulevard
Request: Variance
Requested Action
Mill City Design Build ("The Applicant"), on behalf of the property owners, has requested a
variance from the floor area ratio (FAR) requirement in the R-2 Zoning District to build a 384
square foot porch addition to the existing principal dwelling at 3336 Lake Johanna Boulevard
("Subject Property"). To construct the proposed porch, the Applicant is requesting a FAR of 0.336.
City code establishes a maximum FAR of 0.3.
Background
1. Existing Site Conditions
3336 Lake Johanna Boulevard, the Subject Property, is zoned R-2 Single and Two -Family
Residential District. It is designated Low Density Residential in the 2040 Comprehensive Land
Use Plan. The Subject Property is the site of a single-family dwelling. Surrounding parcels to the
north, south, and west are also zoned R-2 Single and Two -Family Residential District and
designated Low Density Residential in the Future Land Use Plan. Section 1320.06, District
Requirements Chart establishes a maximum permitted FAR of 0.3 in the R-2 Zoning District.
The Subject Property lot area is 9,215 square feet as measured from the front and side property
lines to the ordinary high water level. Minnesota State Statute 6120.3300 requires only land above
the ordinary high water level can be used to meet lot area standards. The maximum gross floor
area of the principal dwelling on the lot is 2,765 square feet, for a maximum FAR of 0.3. The
existing principal dwelling is 2,718 square feet in area.
The Subject Property was originally developed in 1913 with an addition constructed in 1987. The
detached garage on the property was reconstructed in 2004. The detached garage required a
variance from the front yard setback, the side yard setback for accessory structures, and the
Page 1 of 10
requirement that no accessory structure shall be nearer the front lot line than what is the required
front setback. The City Council approved the variance requests in Planning Case 03-22.
The Subject Property is a riparian lot with frontage on Lake Johanna, which is defined by the
Minnesota Department of Natural Resources as a General Development Lake. The property is
subject to the Shoreland Regulations in the City's Zoning Code.
2. Site Data
2040 Future Land Use Plan:
LDR — Low Density Residential
Existing Land Use:
1.
Single -Family Dwelling
Zoning:
R-2 Single and Two -Family Residential District
Lot Size:
0.21 acres/9,215 square feet
3. Proposed Use
The Applicant is proposing to construct a new 16-by-24-foot (384 square foot) porch addition to
the existing 2,718 square foot principal dwelling for a total proposed gross floor area of 3,102
square feet or 0.336 FAR. This is 338 square feet greater than the maximum. A variance of 0.036
from the 0.3 FAR standard is required to construct the proposed porch.
The proposed addition is a 16-by-24-foot covered screen porch to be located beneath an existing
second -story deck area. The existing deck is proposed to be expanded as part of the project. The
porch would be accessible from the existing walk -out basement and have a finished ceiling,
lighting, screened -in walls and a concrete block foundation.
In the narrative, the Applicant describes this area of the lot as unusable during inclement weather.
The project would therefore create useful space that is designed to be aesthetically pleasing and
consistent with the architectural character of the home. The proposed addition is located directly
behind the dwelling and on the basement level, meaning it will not impede views or negatively
impact the privacy of surrounding neighbors. It is noted that due to the elevation of the lot,
surrounding topography, and proposed architectural design, the addition will not materially impact
shoreline views or the reasonable enjoyment of adjacent properties.
The proposed project complies with all other applicable city code requirements for the R-2 Zoning
District.
Page 2 of 10
Proposed Building Site
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4. Approvals
The Planning Commission is asked to determine whether a variance request for a floor area ratio
of 0.336 should be approved. The evaluation of the proposal must be based on the District
Provisions in Section 1320, the General Regulations in Section 1325, the Shoreland Regulations
in Section 1330, and the Requirements for a Variance in Section 1355.04, Subd. 4.
Plan Evaluation
Chapter 13, Zoning Regulations Review
1. District Provisions (R-2 Single and Two -Family Residential Zoning District) — Section
1320.06
Lot Size and Dimensions — Existing Nonconforming
The Subject Property has a lot area of 9,215 square feet as measured to the ordinary high water
level. Section 1320 — District Provisions of the Zoning Code requires a minimum lot size of 11,000
square feet per single-family dwelling unit. The existing lot area is nonconforming and will not
change with the proposed variance.
Structure Setbacks — Meets Requirements
In the R-2 District, the minimum front and rear setback requirements are 40 feet and 30 feet,
respectively. The minimum side yard setback in the R-2 District is 5 feet and 15 feet combined.
The existing front and rear setbacks are 69.2 feet and 69.1 feet, respectively. The side yard setbacks
for the existing dwelling are 9.61 feet and 5.66 feet, for a combined total of 15.27 feet.
The proposed addition would not impact the front yard setback or either side yard setback. The
submitted site plan shows 52.7 feet as the proposed rear yard setback for the addition.
Table 1 provides the minimum district requirements for the R-2 District and analysis of setbacks
for the proposed addition:
Table I R-2 District Setback Requirements
Page 3 of 10
R-2 District
Existing
Proposed
Review of
Requirements
Addition
Proposed
Minimum Front
40 feet
69.2 feet
No change
Meets
Yard Setback
Requirements
Minimum Rear
30 feet
69.1 feet
52.7 feet
Change, Meets
Yard Setback
Re uirements
Minimum Side
5 feet (min)/15
9.61 and 5.66
No change
Meets
Yard Setback
feet (total)
feet/15.27 feet
Requirements
Landscaped Area Coverage —Meets Requirements
In the R-2 District, the minimum landscaped area required is 65 percent of the property or 5,989.75
square feet of the Subject Property. The Applicant is proposing a landscaped area of 68.35 percent
or 6,298 square feet. The minimum requirement is met.
Structure Coverage — At Maximum Permitted
The R-2 District allows for a maximum structure coverage of 25 percent or 2.304 square feet. The
Applicant is proposing a structure coverage of 25 percent or 2304 square feet, which is the
maximum square footage allowed. No additional structure coverage will be permitted on the
property without City approval.
Floor Area Ratio — Variance Requested
The R-2 District allows for a maximum FAR of 0.3. Floor area ratio is obtained by dividing the
sum of a building's floor area by the amount of lot area. Floor area is the sum of the horizontal
area of all floors of a building measured from the exterior faces of the exterior walls, or from the
centerline of walls separating two buildings. Floor area excludes decks, garages, covered front
porches, and spaces that do not meet the minimum ceiling height per Minnesota State Building
Code requirements. The total amount of floor area permitted for the 9,215 square foot lot is 2,764.5
square feet.
The Applicant is proposing to add 384 square feet of floor area with the described porch addition,
which would exceed the maximum permitted floor area by 337.5 square feet and bring the total
gross floor area to 3,102 square feet. The Applicant requests a variance of 0.036 to construct the
proposed addition for a total FAR of 0.336.
2. Shoreland Regulation —Section 1330
The Subject Property is a riparian lot on Lake Johanna's shoreline and is subject to the Shoreland
Regulations for a lot on a general development water.
Table 2 shows the minimum district requirements for the Shoreland District with a preliminary
analysis for the proposed deck:
Table 2 Shoreland Regulations General Provisions
General Development
Existing
Proposed
Waters (minimum
requirements)
Lot Area (Riparian Lot)
(square feet)
14,000
9,215 square feet
No change,
nonconforming
Page 4 of 10
Minimum Water
Frontage and Width at
75 feet
50 feet
No change,
Building Line (feet)
nonconforming
Structure Minimum
Setback from Ordinary
52.7 feet
High Water Level
50 feet
68.7 feet
confonning
(feet)*
Structure Minimum
Setbacks from Streets
40 feet
69.2 feet
No change,
and Highways (feet)
conforming
Maximum Lot Area
Covered by Impervious
35 %
29.16 %
31.65 %,
Surface (%)
conforming
*Additional evaluation below
The Subject Property is nonconforming with the lot area and minimum lot width at the building
line requirements and the proposal does not change these conditions. The Subject Property is
compliant with current setback requirements for riparian lots. The addition is subject to additional
setback requirements relative to the adjacent properties.
Elevation of Lowest Floor — Meets Requirements
The Rice Creek Watershed District (RCWD) confirmed that the proposed addition location is
outside of the current RCWD regulatory floodplain elevation and the ordinary high water level is
878 feet. The proposed porch addition would have an elevation of 894 feet, which is 16 feet above
the ordinary high water level.
Adjacent Lots — Meets Requirements
Section 1330 Subdivision 4 Adjacent Lots establishes additional setback requirements for new
dwelling units and additions to existing dwelling units on riparian lots where the adjacent lots have
existing dwellings that exceed the minimum setback from ordinary high water level:
a. The proposed shall be setback at least the average of the setback(s) for the adjacent
dwellings minus 10 feet.
b. In no case shall the addition be within the minimum setback from OHWL or nearer to
the OHWL than the nearest adjacent structure.
The existing dwelling setbacks for the two properties adjacent to the Subject Property are
approximately 50.9 feet and 64 feet. The nearest adjacent structure has a 50.9-foot setback from
the OHWL. The minimum setback permitted on the Subject Property is 50.9 feet. The proposed
setback for the porch addition is 52.7 feet, which is greater than 50.9 feet and compliant with the
setback requirement.
Shoreland Mitigation Plan — Plan Submitted
As part of the Shoreland Regulations, a shoreland mitigation plan must be submitted for residential
development that requires land use approval such as a variance. The Property Owner proposes a
shoreland mitigation plan which includes incorporating architectural mass mitigation through the
use of natural wood materials and earth -tone exterior finishes and vegetation restoration to improve
stormwater infiltration, reduce runoff toward the lake, stabilize soils, and support erosion control
(Attachment F).
Page 5 of 10
3. Variance Review
The role of the Planning Commission is to determine and consider how the facts presented compare
with the city's articulated standards. The Commission should base decisions on the facts presented
and apply those facts to the legal standards contained in city ordinances and relevant state law.
Neighborhood opinion alone is not a valid basis for granting or denying a variance request. While
the Planning Commission may feel the decision should reflect the overall will of the residents, the
task in considering a variance request is limited to evaluating how the variance application meets
the statutory practical difficulties factors. Residents can often provide important facts that may
help in addressing these factors, however, unsubstantiated opinions and reactions to a request do
not form a legitimate basis for a variance decision.
The Planning Commission may impose conditions when granting variances as long as the
conditions are directly related and bear a rough proportionality to the impact created by the
variance. For instance, if a variance is granted to exceed the front setback limit, any conditions
attached should presumably relate to mitigating the effect of the encroachment.
Variance Requirements — Section 1355.04, Subd. 4
The Applicant requests a floor area ratio variance to construct a porch addition on the property
located at 3336 Lake Johanna Boulevard. The Planning Commission must determine whether there
are "practical difficulties" with complying with the zoning regulations or the variance to be
granted, the applicant must satisfy the statutory three -factor test for practical difficulties (Minn.
Stat. § 462.357, subd. 6). If the applicant does not meet all three factors of the statutory test, the
city should not grant the variance. Further, variances are only permitted when they are in harmony
with the general purposes and intent of the ordinance and consistent with the Comprehensive Plan.
Purpose and Intent. The variance request shall comply with the purpose and intent of the
provisions of the City's Zoning Regulations and with the policies of the City's Comprehensive
Plan.
The Applicant proposes to construct a porch addition to the back of a single-family dwelling
on the Subject Property. The Subject Property is zoned R-2 Single and Two -Family
Residential District and is designated for Low Density Residential in the 2040 Comprehensive
Land Use Plan. The proposed use of the Subject Property and the variance request comply
with the purpose and intent of the provisions of the City's Zoning Regulations and the policies
of the City's Comprehensive Plan.
2. Practical Difficulties. The Applicant for a variance shall establish that there are practical
difficulties in complying with the provisions of the Arden Hills Zoning Regulations.
"Practical Difficulties" is a legal standard that must be applied when considering variance
applications. The three -factor test applies to all variance requests, and all three factors below
must be satisfied:
a. Reasonableness. The property owner proposes to use the property in a reasonable manner
not otherwise permitted by the Zoning Ordinance.
The Applicant proposes to construct a porch addition on an existing residential dwelling
in a residential zoning district. A porch is a typical and reasonable addition in a residential
Page 6 of 10
district and is consistent with a single-family dwelling use. The proposed porch addition is
reasonable and would not be permitted on this property due to the FAR requirement in the
Zoning Ordinance.
b. Unique Circumstances. The plight of the property owner is due to circumstances unique to
the property not created by the landowner.
As shown in the submitted survey, the lot has a slope/significant rear yard area and the
applicant states these topographical conditions make this space unusable during inclement
weather or intense sun. Given the physical characteristics of the property, the proposed
covered porch will allow for functional use of this space.
c. Character of Neighborhood. The variance, if granted, will not alter the essential character
of the neighborhood.
The proposed porch would be constructed to the rear of the existing dwelling and adjoin
to the basement walkout level of the dwelling. The location and elevation of the addition
on the Subject Property will not alter the essential character of the residential
neighborhood. Additionally, the scale and design of the porch will incorporate it into the
existing dwelling so as to not detract from Lake Johanna waterfront views of the riparian
lot. The proposed addition will not alter the essential character if granted.
Additional Review
Building Official
The Building Official reviewed the plans and provided no comments. A Building Permit will be
required prior to construction.
Public Works Director/City Engineer
The Public Works Director/City Engineer reviewed the plans and provided no comments. Public
Works permits will be required prior to any land disturbance. This item has been included in the
draft conditions of approval.
Rice Creek Watershed District
The Rice Creek Watershed District reviewed the plans. RCWD determined that a RCWD permit
is not required as the proposed is outside of the current RCWD regulatory floodplain elevation.
Minnesota Department of Natural Resources
The Minnesota Department of Natural Resources received the submitted plans for review and did
not provide comments in time for the packet to be produced. Staff will share an update at the
meeting. A draft condition of approval is that the Applicant shall obtain any required DNR
approvals prior to the start of any site activities.
Findings of Fact
The Planning Commission must make a finding as to whether or not the proposed application
would adversely affect the surrounding neighborhood or the community as a whole based on the
aforementioned factors. Staff offers the following findings for consideration:
General Findings:
Page 7 of 10
1. Mike and Katie Shepard are the owners of the property at 3336 Lake Johanna Boulevard,
Arden Hills, MN.
2. Mill City Design Build, on behalf of the property owners submitted a land use application
for a variance to construct a porch addition at the Subject Property 3336 Lake Johanna
Boulevard.
3. The proposal would vary from the maximum floor area ratio (0.3) permitted in the R-2
Zoning District in that the proposed new porch expands the footprint of the existing
dwelling and increases the floor area ratio to 0.336.
4. The Subject Property is a riparian lot with frontage on Lake Johanna and is subject to
Shoreland Regulations.
5. The proposed addition would be set back 52.7 feet from Ordinary High Water Level and
would be located outside of the required structure setback of 50 feet and will not be nearer
to OHWL than the nearest adjacent structure.
6. The Applicant submitted the required shoreland mitigation plan for the proposed addition.
7. The proposed addition on the Subject Property would conform to all other requirements
and standards of the R-2 Zoning District and the Shoreland Regulations.
Variance Findings:
8. Variances are only permitted when they are in harmony with the general purposes and
intent of the ordinance and when consistent with the comprehensive plan.
9. Variances may be granted when the applicant for the variance establishes that there are
practical difficulties in complying with the zoning ordinance.
10. The requested variance is in harmony with the purposes and intent of the ordinance because
a porch is a common feature of a single-family dwelling use.
11. The requested variance is consistent with the comprehensive plan goal of maintaining a
strong, vital diverse, and stable housing supply, uses site sensitive planning and design to
protect the significant natural feature — Lake Johanna — abutting the property, and remains
a residential use as shown on the Future Land Use map.
12. The property owner proposes to use the property in a reasonable manner because a porch
addition is a common amenity within residential zoning districts.
13. There are unique circumstances to the property not created by the landowner due to the
unique grading and drainage issues posed by a shoreland property.
14. The variance will not alter the essential character of the neighborhood because the proposed
porch will be incorporated into the profile of the existing dwelling and will have limited
impacts to view from Lake Johanna and adjacent properties.
Options and Motion Language
Staff has provided the following options and motion language for this case. The Planning
Commission may consider providing additional findings of fact as part of the motion to support
the recommendation for approval and shall provide additional findings of fact for a
recommendation of denial.
Recommend Approval with Conditions: Move to recommend approval with conditions of
Planning Case 26-012 for a variance to allow the property owner to construct a porch
addition resulting in a floor area ratio of 0.336 and deviate from the 0.3 FAR standard at
3336 Lake Johanna Boulevard, based on the findings of fact and the submitted plans, as
amended by the following conditions:
1. A Building Permit shall be issued prior to the commencement of construction.
Page 8 of 10
2. The proposed building addition shall conform to all other standards and regulations in
the City Code.
3. A Grading and Erosion permit shall be obtained from the City's PW/Engineering
Division prior to commencing any grading, land disturbance or utility activities.
4. Final grading, drainage, and site plans shall be subject to approval by the Public Works
Director/City Engineer and Community Development Director prior to the issuance of
a grading and erosion control permit or other development permits.
5. The Applicant shall be responsible for obtaining any permits necessary from other
agencies, including but not limited to, RCWD and DNR, prior to the start of any site
activities.
6. The submitted shoreland mitigation plans shall be completed in accordance with City
Code Section 1330.03 Subd. 7. E. within one year of the plan's approval unless
otherwise approved by the City.
Recommend Approval as Submitted: Move to recommend approval as submitted of
Planning Case 26-012 for a variance to allow the property owner to construct a porch
addition resulting in a floor area ratio of 0.336 and deviate from the 0.3 FAR standard at
3336 Lake Johanna Boulevard, based on the findings of fact and the submitted plans, in
the June 3, 2026 Report to the Planning Commission.
Recommend Denial: Move to recommend denial of Planning Case 26-012 for a variance
to construct a porch addition resulting in a floor area ratio of 0.336 at 3336 Lake Johanna
Boulevard, based on the following findings: findings to deny should specifically reference
the reasons for denial and why those reasons cannot be mitigated.
Table: Move to table Planning Case 26-012 for a variance to construct a porch addition
resulting in a floor area ratio of 0.336 at 3336 Lake Johanna Boulevard: a specific reason
and information request should be included with a motion to table.
Notice
A variance does not require a public hearing. A public meeting notice was prepared by the City
and mailed to properties within 500 feet of the Subject Property on May 21, 2026, as required. A
public meeting notice for this planning case was published in the Pioneer Press on May 21, 2026.
Minnesota statute does not clearly require a public hearing before a variance is granted or denied,
however, after consulting with the City Attorney, staff agree that the best practice is to allow public
comment on all variance requests. A public forum allows the city to establish a record and elicit
facts to help determine if the application meets the practical difficulties factors.
The City had not received any public comments regarding this planning case at the time of
publication.
Deadline for Agency Actions
The City of Arden Hills received the completed application for this request on May 11, 2026.
Pursuant to Minnesota State Statutes Section 15.99, the City must act on this request by July 9,
2026 (60 days) unless the City provides the petitioner with written reasons for an additional 60-
day review period. With consent from the Applicant the City may extend the review period beyond
the 120 days.
Page 9 of 10
Attachments
A. Land Use Application
B. Location Map
C. Applicant Narrative
D. Proposed Site Survey
E. Project Plans
F. Shoreland Mitigation Plan
Page 10 of 10
Attachment H
-iiRzEN HILLS
Approved:
CITY OF ARDEN HILLS, MINNESOTA
PLANNING COMMISSION
WEDNESDAY, JUNE 3, 2026
6:30 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Chair Collins called to order the regular Planning
Commission meeting at 6:30 p.m.
ROLL CALL
Present were: Chair Joshua Collins, Commissioners Jessica Birken, Brad Bjorklund, Patrick
Burlingame, Stephen Erler, Nancy Jacobson and Ben Lindau.
Absent: None.
Also present were: Community Development Director Jacob Reilly, Senior Planner Elena
Fransen and Council Liaison Kurt Weber.
APPROVAL OF AGENDA — JUNE 3, 2026
Commissioner Erler moved, seconded by Commissioner Birken, to approve the June 3,
2026, agenda as presented. The motion carried unanimously (7-0).
APPROVAL OF MINUTES
April 8, 2026 — Planning Commission Regular Meeting
Senior Planner Fransen reported there were updates made to the minutes on Page 4 and 5 to
correct the spellings of names.
Commissioner Erler moved, seconded by Commissioner Birken, to approve the April 8,
2026, Planning Commission Regular Meeting as amended. The motion carried
unanimously (7-0).
PLANNING CASES
A. Planning Case 26-012 — 3336 Lake Johanna Boulevard — Variance — No Public
Hearing Required
Senior Planner Fransen explained that Mill City Design Build ("The Applicant"), on behalf of
the property owners, has requested a variance from the floor area ratio (FAR) requirement in the
ARDEN HILLS PLANNING COMMISSION — June 3, 2026 2
R-2 Zoning District to build a 384 square foot porch addition to the existing principal dwelling at
3336 Lake Johanna Boulevard ("Subject Property"). To construct the proposed porch, the
Applicant is requesting a FAR of 0.336. City code establishes a maximum FAR of 0.3.
Senior Planner Fransen stated the Subject Property lot area is 9,215 square feet as measured
from the front and side property lines to the ordinary high water level. Minnesota State Statute
6120.3300 requires only land above the ordinary high water level to be used to meet lot area
standards. The maximum gross floor area of the principal dwelling on the lot is 2,765 square
feet, for a maximum FAR of 0.3. The existing principal dwelling is 2,718 square feet in area.
Senior Planner Fransen reported the Subject Property was originally developed in 1913 with an
addition constructed in 1987. The detached garage on the property was reconstructed in 2004.
The detached garage required a variance from the front yard setback, the side yard setback for
accessory structures, and the requirement that no accessory structure shall be nearer the front lot
line than what is the required front setback. The City Council approved the variance requests in
Planning Case 03-22. The Subject Property is a riparian lot with frontage on Lake Johanna,
which is defined by the Minnesota Department of Natural Resources as a General Development
Lake. The property is subject to the Shoreland Regulations in the City's Zoning Code
Senior Planner Fransen reviewed the Site Data, the Plan Evaluation and provided the Findings
of Fact for review:
General Findings:
1. Mike and Katie Shepard are the owners of the property at 3336 Lake Johanna Boulevard,
Arden Hills, MN.
2. Mill City Design Build, on behalf of the property owners submitted a land use application
for a variance to construct a porch addition at the Subject Property 3336 Lake Johanna
Boulevard.
3. The proposal would vary from the maximum floor area ratio (0.3) permitted in the R-2
Zoning District in that the proposed new porch expands the footprint of the existing
dwelling and increases the floor area ratio to 0.336.
4. The Subject Property is a riparian lot with frontage on Lake Johanna and is subject to
Shoreland Regulations.
5. The proposed addition would be set back 52.7 feet from Ordinary High Water Level and
would be located outside of the required structure setback of 50 feet and will not be
nearer to OHWL than the nearest adjacent structure.
6. The Applicant submitted the required shoreland mitigation plan for the proposed
addition.
7. The proposed addition to the Subject Property would conform to all other requirements
and standards of the R-2 Zoning District and the Shoreland Regulations.
Variance Findings:
8. Variances are only permitted when they are in harmony with the general purposes and
intent of the ordinance and when consistent with the comprehensive plan.
9. Variances may be granted when the applicant for the variance establishes that there are
practical difficulties in complying with the zoning ordinance.
10. The requested variance is in harmony with the purposes and intent of the ordinance
because a porch is a common feature of a single-family dwelling use.
11. The requested variance is consistent with the comprehensive plan goal of maintaining a
strong, vital diverse, and stable housing supply, uses site sensitive planning and design to
ARDEN HILLS PLANNING COMMISSION — June 3, 2026 3
protect the significant natural feature — Lake Johanna — abutting the property, and
remains a residential use as shown on the Future Land Use map.
12. The property owner proposes to use the property in a reasonable manner because a porch
addition is a common amenity within residential zoning districts.
13. There are unique circumstances to the property not created by the landowner due to the
unique grading and drainage issues posed by a shoreland property.
14. The variance will not alter the essential character of the neighborhood because the
proposed porch will be incorporated into the profile of the existing dwelling and will
have limited impacts to view from Lake Johanna and adjacent properties.
Senior Planner Fransen reviewed the options available to the Planning Commission for
Planning Case 26-012 for a variance to allow the property owner to construct a porch addition
resulting in a floor area ratio of 0.336 and deviate from the 0.3 FAR standard at 3336 Lake
Johanna Boulevard:
1. Recommend Approval with Conditions
1. A Building Permit shall be issued prior to the commencement of construction.
2. The proposed building addition shall conform to all other standards and regulations in the
City Code.
3. A Grading and Erosion permit shall be obtained from the City's PW/Engineering
Division prior to commencing any grading, land disturbance or utility activities.
4. Final grading, drainage, and site plans shall be subject to approval by the Public Works
Director/City Engineer and Community Development Director prior to the issuance of a
grading and erosion control permit or other development permits.
5. The Applicant shall be responsible for obtaining any permits necessary from other
agencies, including but not limited to, RCWD and DNR, prior to the start of any site
activities.
6. The submitted shoreland mitigation plans shall be completed in accordance with City
Code Section 1330.03 Subd. 7. E. within one year of the plan's approval unless otherwise
approved by the City.
2. Recommend Approval as Submitted
3. Recommend Denial
4. Table
Chair Collins opened the floor to Commissioner comments.
Commissioner Burlingame asked if the applicant was aware of the fact this addition would
bring the structure coverage to the hard maximum of 25% and any future additions would require
another variance.
Senior Planner Fransen stated the applicant was aware of this requirement and this information
would be included in the building permit approval.
Chair Collins requested further information regarding the distinction between floor area ratio
(FAR) and structure coverage.
Senior Planner Fransen explained FAR was the sum of the horizontal area of all floors of the
building measured from the exterior faces of the exterior walls and does not include garages,
decks, covered front porches or spaces that do not meet minimum height requirements. She
ARDEN HILLS PLANNING COMMISSION — June 3, 2026 4
reported the structure coverage for this property would be expanded through the deck addition
and expansions to the dwelling footprint.
Commissioner Bjorklund asked what the side yard setbacks were in the R-1 and R-2 zoning
districts.
Senior Planner Fransen indicated the minimum side yard setback in the R-1 zoning district was
10 feet and the combined total can be no less than 25 feet. She reported the minimum side yard
setback in the R-2 zoning district was 5 feet and the combined total can be no less than 15 feet.
Commissioner Bjorklund commented on the number of variances this property already has, in
his opinion, noting the lot size is too small, suggesting the FAR change adds even more
variances.
Chair Collins explained the only requested variance at this time was for the FAR. He reported
the property itself does not conform to many items within the R-2 or shoreland ordinances. He
indicated this meant the lot was non -conforming and not that the property has received
additional variances.
Commissioner Bjorklund stated the garage was not in conformance with City standards. He
indicated the garage was not currently meeting the front yard or side yard setbacks. He was of
the opinion this property required four variances.
Chair Collins explained there were numerous properties in Arden Hills that were not in
conformance with the City's zoning code. He indicated the Commission was being asked to
consider a variance for FAR at this time.
Commissioner Bjorklund stated this may be the case, but noted this property had six or seven
non -conformities already. He further discussed how this lot did not meet the lot area minimum or
proper lot width at the building line for riparian lots in the Shoreland District. He discussed how
this property probably had a cottage on it at one time and the property owner has continued to
expand the building over time while the lot remains in non-conformance. He stated approval of
the proposed variance would make this lot even more non -conforming.
Senior Planner Fransen reported a variance was granted for the garage.
Commissioner Jacobson thanked staff for the detailed presentation on this request. She
commented on the City's FAR and questioned how Arden Hills' regulations compared to
neighboring cities.
Senior Planner Fransen indicated the City's FAR has become more restrictive over time, but
has generally been used to manage density and how structures are massed on a property.
Commissioner Bjorklund discussed how this neighborhood had changed over time. He
commented on how there was pressure to build bigger and bigger homes on lakeshore properties.
He stated the building area for the lots on this lake was becoming quite congested.
Commissioner Jacobson explained she lived on a non -conforming lot in a non -conforming
house. She indicated she appreciated how the applicant was proposing to alter their property and
believed the three season porch and deck were a good use of the space.
ARDEN HILLS PLANNING COMMISSION — June 3, 2026 5
Chair Collins reported the structure coverage for this property would remain at 25%. He
understood the visual congestion that was occurring on the lake but noted this was just progress.
Commissioner Lindau commented he believed the three season porch and deck expansion were
reasonable requests. He stated some communities don't count porch space against as floor area.
Commissioner Lindau moved a motion to recommend approval as submitted of Planning
Case 26-012 for a variance to allow the property owner to construct a porch addition
resulting in a floor area ratio of 0.336 and deviate from the 0.3 FAR standard at 3336 Lake
Johanna Boulevard, based on the findings of fact and the submitted plans. The motion
failed for lack of a second.
Commissioner Erler moved and Commissioner Birken seconded a motion to recommend
approval with conditions of Planning Case 26-012 for a variance to allow the property
owner to construct a porch addition resulting in a floor area ratio of 0.336 and deviate
from the 0.3 FAR standard at 3336 Lake Johanna Boulevard, based on the findings of fact
and the submitted plans in the June 3, 2026, report to the Planning Commission.
Commissioner Bjorklund stated he believed seven non -conformities on a property were too
many. He explained he would not be supporting the motion on the floor.
Commissioner Erler reported he disagreed with Councilmember Bjorklund, noting this property
was different from the previous request on Lake Johanna. He stated this property owner was
requesting one small variance and not six.
Commissioner Burlingame indicated the requested variance was very minor. He clarified for
the record that non -conformities were not the same as variances. He stated the request before the
Commission was to consider if the FAR variance meets the three -factor practical difficulty test.
He indicated the Commission cannot use this case as a vehicle to revisit conditions that were
already on the property.
The motion carried unanimously 6-1 (Commissioner Bjorklund opposed).
B. Planning Case 26-010 — Ordinance Amendments to Chapter 13 - Zoning Code
Section 1380 TCAAP Redevelopment Code for multi -use trail width and streetlight
spacing — Public Hearing
Community Development Director Reilly stated in November 2012, the City Council approved
a Joint Powers Agreement (JPA) with Ramsey County which establishes a partnership between
the City of Arden Hills and Ramsey County with the goal of the remediation and redevelopment
of the 427-acre Twin Cities Army Ammunition Plant (TCAAP) site. Under the JPA, the City and
County created a Joint Development Authority (JDA) that is the joint governing entity of the
TCAAP site as allowed by the Joint Powers Act and MN State Laws. The JDA is the authority
responsible for, but not limited to, environmental remediation, elimination of blight,
infrastructure construction and financing, comprehensive planning and zoning, and economic
development and redevelopment. The JDA Board is comprised of two County Commissioners,
two City Councilmembers, and an additional non -elected City appointee as the Chair.
..resent- • � �
m
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO.2026-032
RESOLUTION APPROVING A VARIANCE TO FLOOR AREA RATIO
FOR PROPERTY AT 3336 LAKE JOHANNA BLVD
WHEREAS, City Staff received a complete land use application for a variance to the floor
area ratio requirement from the City Code for the property located at 3336 Lake Johanna Boulevard
and legally described on Exhibit A attached hereto ("Subject Property"); and
WHEREAS, the Applicant proposes to construct a new porch addition and is seeking a
variance from the maximum permitted floor area ratio on the Subject Property; and
WHEREAS, the Subject Property is zoned R-2, Single and Two -Family Residential
District, which permits a maximum floor area ratio of 0.3. The Applicant is proposing a floor area
ratio of 0.336; and
WHEREAS, a variance may be granted when it is in harmony with the general purposes
and intent of the zoning ordinance if enforcement of a provision in the ordinance would cause the
landowner practical difficulties; and
WHEREAS, pursuant to Minnesota State Statute, the City must act on this request by July
9, 2026 (60 days), unless the City provides the petitioner with written reasons for an additional 60-
day review period; and
WHEREAS, the City Council directed Staff to prepare a Land Use Application Public
Policy Notification to notify all property owners within 500 feet of Subject Property when a request
for the Planning Commission is to occur related to a land use application that does not require a
public hearing; and
WHEREAS, the City's obligation has been met where the Arden Hills Planning
Commission reviewed the application on June 3, 3036. All written comments submitted in advance
of the meeting were presented to the Planning Commission; and
WHEREAS the Planning Commission considered the variance and, as such voted 6-1 in
favor of recommending approval with conditions.
Page 1 of 3
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE
CITY OF ARDEN HILLS:
Hereby approves Planning Case 26-012 for a variance to allow a floor area ratio of 0.336
at the property located at 3336 Lake Johanna Boulevard, based on the Findings of Fact and the
submitted plans in the June 22, 2026, Report to the City Council, subject to the following
conditions:
1) A Building Permit shall be issued prior to the commencement of construction.
2) The proposed building addition shall conform to all other standards and regulations in the
City Code.
3) A Grading and Erosion Control permit shall be obtained from the City's PW/Engineering
Division prior to commencing any grading, land disturbance or utility activities.
4) Final grading, drainage, and site plans shall be subject to approval by the Public Works
Director/City Engineer and Community Development Director prior to the issuance of a
grading and erosion control permit or other development permits.
5) The Applicant shall be responsible for obtaining any permits necessary from other
agencies, including but not limited to, RCWD and DNR, prior to the start of any site
activities.
6) The submitted shoreland mitigation plans shall be completed in accordance with City Code
Section 1330.03 Subd. 7. E. within one year of the plan's approval unless otherwise
approved by the City.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 22ND
DAY OF JUNE 2026.
ATTEST:
Julie Hanson, City Clerk
David Grant, Mayor
Page 2 of 3
EXHIBIT A
TO
RESOLUTION 2026-032
LEGAL DESCRIPTION
WARRANTY DEED DOC. NO. 2359252
That part of Lot 4, Section 33, Township 30,
Range 23, lying east of the center line of
Lake Johanna Road, described as follows -
Commencing at a point 260 feet West from
the Northeast corner of Lot 4, Section 33,
Township 30, Range 23, being center line of
Lake Johanna Road; thence South on
center line of said road 233 feet for place
of beginning of property hereby conveyed;
thence South on last named line SO feet;
thence East 206.1 feet to meander line of
Lake Johanna; thence Northerly on said
meander line 50 feet more or less to a
point due East from place of beginning,
and thence West to place of beginning.
Now known as Lot 13, Auditor's Subdivision
No. 80, Ramsey Co., Minn.
Page 3 of 3
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