The URL can be used to link to this page

Home My WebLink AboutCCP 04-12-1999 ~,' , . . . . . FILE CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 AGENDA CITY COUNCIL MEETING, CITY HALL MONDAY, APRIL 12, 1999,7:30 P.M. 7:30 P.M. Call to Order 1. 7:30 P.M, 2. Approval of Meeting Agenda 7:30 P,M, 3. Approval of Minutes 1. March 29, 1999 Special Council Worksession 2, AprilS, 1999 Special Council Worksession 7:30 P,M. 4. Consent Calendar Those items listed under the Consent Calendar are considered to he routine by the City Council and will he enacted by one motion under a Consent Calendar ronnat, There will he no separate discussion of these items, unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda a, Claims and Payroll b, 1999 Business License Renewals 7:40 P,M, s. Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda, In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes, Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation, PHONE: (612)633-5676 · FAX (612)633-7839 '-"""l> .. ..... < " ;jIr...... .', ~...,~ l AGENDA - PAGE TWO . CITY COUNCIL MEETING, CITY HALL MONDAY, APRIL 12, 1999, 7:30 P.M. 7:50 P.M, 8:30 P,M. 8:40 P.M, 8:50 P,M, 6. Unfinished and New Business a, Shared Building Inspector, Memorandum of Understanding b, Ord, #313, An Ordinance Relating to the Arden Hills Emergency Operations Plan c, Change Order #1, West Round Lake Road, Phase I, Forest Lake Contracting d, City Hall Discussion e, Roseville Area High School Financial Request 7. Administrator Comments 8. Council Comments . 9. Adjourn The above times may vary depending upon length of issue discussion. Tmatathre A.oril MeetlnlD' ~ednle TentstWe Mav MlN'flnt!' ~NlDle Meeting dates. times and locations are subject to cbllDie. Meeting dates, times and locations .... subject 10 change. Please contact City Hall for the most current schedule. Pi.... con_ City Hall for the most cumnl scbodule. April 7 Planning Commission 7:30 P,M. MayS Planning Commission 7:30 P,M. April 11 CODDclI Meeting 7:30 P,M. MaylO COUDcil Meetiag 7:30 P.M. April IS Finance Committee 7:30 P,M. Mayl7 CooDeil Worksession . 4:45 P,M. April IS Public Safety 7:30 P,M, Maylg ParIes & RecreatioD 7:00 P,M, Commission Commission April 19 Business Relations 4:00 P,M. May 19 Business Development 8:00 A.M. Committee Committee AprilJ9 Council Worksession 4:45 P.M. May 20 Finance Committee 7:30 P,M, April 21 Business Development 8:00 A,M, May 20 Public Safety 7:30 PM. Committee Commission April 26 Economic Development 7:00 P,M, May 24 Economic Development 7:00 P.M, Authority Authority AprU 26 CouDciI MeetiDg 7:30 P.M. May 24 Council Meeting 7:30 P.M. April Z1 ParIes & Recreation 7:00 P.M, May 2S ParIes & Recreation 7:00 P.M. Commission Commission April 28 Newsletter Committee 6:00 P.M, May 26 J,3SW Conidor S:30P.M. Coolition Board Meeting .MBy26 _Committee 6:00 P,M. ----------- 04/09/99 FRI 15:25 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . C1~y of Arden HIlls ~001 ********************* *** TX REPORT *0* ********************* 3490 6124219511 04/09 15: 23 01'27 4 OK 04/09/99 FRI 15:26 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TIlL CONNECTION In ST, TIllE USAGE T PGS, SENT RESULT . . City of Arden Hills ~001 ********************* *** TX REPORT *** ********************* 3491 6286833 04109 15: 25 00'42 2 OK 04/09/99 FRI 15:27 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . City of Arden Hills Ig] 001 ********************* *** TX REPORT *** ********************* 3492 6339550 04/09 15:26 00' 41 2 OK 04/09/99 FRI 15:29 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION 10 ST. TIME USAGE T PGS. SENT RESULT . . CIty of Arden Hills ~001 ********************* *** TX REPORT *** ********************* 3493 6333846 04/09 15:28 01'20 2 OK 04/09/99 FRI 15:30 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . CiLY of Arden Hills [gJ001 ********************* *** TX REPORT *** ********************* 3494 6122279371 04/09 i5: 29 00'58 2 OK 04/09/99 FRI 15:32 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . City of Arden Hills 141001 ********************* *** TX REPORT *** ********************* 3495 4821262 04/09 15:31 00'57 2 OK 04/09/99 FRI 15:33 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS, SENT RESULT . . CIty of Arden HIlls 141001 ********************* *** TX REPORT *** $$.$$$$.$$$*$*$*$$$$$ 3496 6461220 KMWB WB23 MPLS M 04/09 15:32 00'51 3 OK 04/09/99 FRI 15:34 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . CIty of Arden HIlls ~001 ********************* $$$ TX REPORT $$$ ********************* 3497 6123701378 04/09 15:33 00'50 3 OK t I e e e CITY OF ARDEN fiLLS MEMORANDUM DATE: April 9, 1999 TO: Mayor and City Council ;;;:)) Brian Fritsinger, City Administrat~ Administrator Comments for the April 12, 1999 Council Meeting FROM: SUBJECT: 1. ADDroval of Minutes The City Council is asked to approve the Minutes of the March 29,1999 Regular Council Meeting, and the March 29 and AprilS, 1999 Special Council Worksessions, 2. Consent Calendar a. Claims and Pavroll The City Council is asked to approve vendor claims in the amount of $97,696,92, and payroll for the period most recently ended, The Council should note payment to GME Consultants, Inc. in the amount of $9,742.10, for environmental testing for the new City Hall; and to Ramsey County in the amount of$52,304, for March Law Enforcement services, b. 199 Business License Renewals The City Council is asked to approve the various 1999 business licenses identified, With the approval of these licenses the city now only has two (2) outstanding 1999 licenses. 3. Unfinished and New Business a. Buildin2 InsDector At!:reement The City Council is asked to approve the Memorandum of Understanding for a shared Building Inspector with the City of Shoreview, and authorize the City Administrator to execute such document. b. Ord. #313. Emer2encv ODerations Plan The City Council is asked to adopt Ordinance #313, An ordinance relating to the Arden Hills Emergency Operations Plan and direct staff to publish the proposed ordinance, Administrator Comments for the April 12, 1999 Council Meeting Page Two April 12, 1999 c. ChaBl!e Order #1. Forest Lake Contractinl! The City Council is asked to approve Change Order # 1 thereby reducing the contract amount by $32,000 from $794,725.05 to $762,725,05 and revising the contract completion elate to August 14, 1999, d. New Citv Hall Discussion The City Council had asked to have time on this agenda for discussion of the status of the new City Hall and for information on how the City may proceed, The Mayor, Councilmembers and/or City Administrator may have information to share as to the status of this project, e. Roseville Area Him School Financial Reouest The City Council is asked to consider the donation of funds to the Roseville Area High School to help host the 63'd Annual National Association of Student Councils Conference, , . e e tit . . e e e DRAFT MINUTES CITY OF ARDEN IllLLS, MINNESOTA WORKSESSION MONDAY, MARCH 29, 1999 9:30 P.M. - CITY HALL, 4364 WEST ROUND LAKE ROAD CALL TO ORDER Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the City Council Worksession at 9:55 p.m. Present were Councilmembers Beverly Aplikowski, Gregg Larson, Paul Malone, and Lois Rem; and City Administrator, Brian Fritsinger, DISCUSSION ITEMS 1999 Committee Structure The City Council discussed a variety of topics related to the purpose of and the use of committees as part of governmental operations. Specifically, the City Council addressed the number and types of committees to utilize for the remainder of 1999, Staff was directed to prepare a summary of the meeting for discussion for a Special Worksession meeting to be scheduled for April 5, 1999 at 6:30 p,m, ADJOURN MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to adjourn the meeting at 11:50 p,m, The motion carried unanimously (5-0), . . e e e DRAFT MINUTES CITY OF ARDEN HILLS, MINNESOTA SPECIAL COUNCIL WORKSESSION MONDAY, APRIL 5,1999 6:30 P.M. - CITY HALL, 4364 WEST ROUND LAKE ROAD CALL TO ORDER Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the City Council Worksession at 6:35 p,m, Present were Councilmembers Beverly Aplikowski, Gregg Larson, Paul Malone, and Lois Rem; City Administrator, Brian Fritsinger; and Administrative Secretary, Sheila Stowell. The purpose of the meeting was to continue discussion of the 1999 committee structure for the City, This discussion had been carried over from the 1999 City CouncillDepartment Head Retreat, and the March 29, 1999 Special Council Worksession, Proposed 1999 Standinl!: Committee Structure The City Council had previously provided staffwith some direction on the number of committees being considered, and was further directed to provide a brief summary of the proposed committees, potential task force issues, and other basic structural items that needed to be finalized. Mayor Probst opened the discussion by seeking Council comment on the four suggested standing committees, and discussion ensued on each component, 1. Planninl!: Commission The Council agreed that the Planning Commission would continue to operate in the same manner as it has in previons years with no changes to mission, membership size or staffing for 1999. The Planning Commission will continue to utilize a recording secretary to record meeting minutes, due to the formal nature of this group. 2. Communications Committee . Discussion Discussion included the current committee membership and whether it should remain focused on the monthly newsletter, or whether those members should be involved with other communications-related issues. Some of those items discussed were cable broadcasting and community updates; a State of the City address by the Mayor from the Town Hall meeting; City logo; and web site creation. The Communications Committee will continue with their main responsibility being production of the monthly newsletter, but will add members to address the other issues, . Council and Staft'Liaisons Councilmember Larson Brian Fritsinger/Sheila Stowell . DRAFT . ARDEN HILLS SPECIAL CITY COUNCIL WORKSESSION - APRIL 5, 1999 2 3. Parks & Recreation Committee The Council agreed that the Parks and Recreation Committee would continue to operate under the same mission statement and goals as in past years, No changes were suggested for this committee for 1999, e . Council and Staff Liaisons Councilmember Rem Tom MoorelRecreation Program Supervisor 4. Onerations and Finance Committee . Descrintion The City Council agreed that the Operations and Finance Committee would provide recommendations on a variety of subjects, such as public works, public safety and finance that affect the City, Areas of involvement may range from reviewing requests for signs; parking ordinances, community policing, long-term police and :fire protection services, assessment policy, rubbish hauling, water sourcing, etc,." . Council and Staff Liaisons Councilmember Aplikowski Terry PostlDwayne StaffordlBrian Fritsinger e Communitv ProiectslIssues and Potential Task Force Creation The Council and staff had identified several projects for which a task force may be the most appropriate method to review a particular issue, These items were described in detail in Mr. Fritsinger's memorandum dated March 24,1999, Potential task force areas for consideration included, Water Quality; Environmental Quality; Trails and Waterways; Cable TV; Web Site; Logo; Resident GuideIWelcome Packet Review; Business Relations; 50 Year Anniversary Program; Day in the Park Planning; Human Rights; Town Hall Meeting; Public WorkslParks Maintenance Facility; PolicelFire Services; Water Sourcing; Rubbish Hauling; Assessment Policy; and TCMP, Those task forces deemed most expedient for immediate consideration were ranked as follows by each Councilmember respectively: . Mavor Probst Public WorkslParks Maintenance Facility WaterlEnvironmental Quality Events Task Web Site e . . e e e DRAFT ARDEN HILLS SPECIAL CITY COUNCIL WORKSESSION - APRIL 5, 1999 3 . Councilmember Larson Public WorksIParks Maintenance Facility Water Quality Rubbish Hauling TCAAP Web Site . Councilmember Malone Public WorkslParks Maintenance Facility PoliceIFire Services Events (incorporating planning for Town Hall meetings; 50 year anniversary program, and Day in the Park) Web Site . Councilmember A>>likowski Public WorksIParks Maintenance Facility Annual Events PolicelFire Services Water Quality . Councilmember Rem Public WorksIParks Maintenance Facility Water Quality (combined with environmental) Annual Events Web Site Mr. Fritsinger expressed to the Council that a TCAAP Task Force was not listed by any of the Councilmembers as a priority for 1999, yet Phase II planning had been reiterated as a top priority by the City Council at the 1999 Retreat, It was the consensus of the Council that, for now, the responsibility for initiating TCAAP planning rested with staff and Mayor Probst, and would not be appropriate for delegating to a task force until a later date, The consensus of the City Council was for the initial creation of the following four task force projects for 1999: . Public WorkslParks Maintenance Facilitv Task Force . Council and Staff Liaisons Councilmember Malone Brian FritsingerIDwayne Stafford - DRAFT . ARDEN HILLS SPECIAL CITY COUNCIL WORKSESSION - APRIL 5, 1999 4 . Special and/or Annual Events Task Force e . Discussion Various events for consideration were the annual day in the park; fifty year (50) year City anniversary (2001); Town Hall meeting planning and preparation; initiating an annual event, or using the day-in-the-park as our annual event; and volunteer recognition timing. . Council and Staff Liaisons Councilmember Aplikowski Brian FritsingerlTom Moore . Water Ouality Task Force . Discussion Discussion items included use of comprehensive plan and engineering reports (i.e" drainage report) for confined or broad-based surface water solutions; dramatic changes in the quality of Lake Johanna and continual weed spraying; more aggressive street sweeping schedules; involvement of lake associations and watershed districts; and initial focus of task force, . Council and Staff Liaisons Councilmember Larson Kevin RingwaldlNancy Randall e . Web Site Task Force . Discussion Mr, Fritsinger stated that the City had a major head start with the work already completed by Mr, Ringwald with the 1-35W Corridor Coalition, Discussion items also included tapping into the expertise of residents in the community; knowledge ofsta:ff; initial set up and continued updating, . Council and Staff Liaisons Councilmember Rem Kevin RingwaldlNancy Randall The City Council agreed that the Public Works/Parks Maintenance Facility Task Force should be created immediately. With summer approaching, there was concern about the ability to find interested members in the other task forces, As a result, the Council indicated that the remaining three task forces would not be appointed until later in 1999, Structural Discussion and Clarification e Mr. Fritsinger also identified several items the City Council had indicated it intended to clarify related to Council Liaison roles, . . e e e DRAFT ARDEN HILLS SPECIAL CITY COUNCIL WORKSESSION - APRIL 5, 1999 5 . Role of Council Liaison/Council The primary role of the Council Liaison is to represent/clarify Council positions on issues, provide feedback to the committee based on the goals of the City Council, and report back to the full City Council any relevant issues of discussion, Councilmembers should not take an active part in discussions or involve themselves in anyway which may bias the committee on any Issue. The City Council would provide, at an annual orientation session, an overview (i.e" government background, operations, etc,); and its prioritized goals and specific charge to each City committee, and then the Council Liaisons would take on an advisory or observation status. . Staff Role The primary role of staff is to provide background information to the committees, and to keep the committee focused on the prioritized goals as outlined by the City Council. Staff or the Council Liaison would take any recommendations of the committee and forward them to the City Council. Staff would prepare all meeting agenda packets and mail them, based on the direction of the committee chairperson, Staff should provide any background information it has available to assist with the discussion of agenda items, Concerns discussed were the current erratic meeting minutes available to the Council on the activities of its committees, It was the consensus of Council that staff provide background information to the committees, who then create their own agenda, work program, and complete all work with a resulting formal recommendation or resolution for the City Council. Staff's role would be simply to keep the committee focused on the prioritized goals outlined by Council, and ensure that a proper record of the actions of the committee were kept for Council information, Staff was directed to prepare guidelines for each committee and the recommended procedures to follow, . Role of Committee It was the consensus of the City Council that each committee currently elects a Vice- Chairperson and Secretary, It is the responsibility of the chairperson to provide staff with the agenda for upcoming meetings. The Secretary would keep all minutes and provide them to staff for processing and inclusion in meeting packets and for Council information, In a situation whereby a committee member cannot take minutes, the Council Liaison or staff Liaison shall be responsible for preparing meeting minutes. The committee would set its agendas based on the prioritized goals of the City Council. The committee may wish to prepare a preliminary agenda for each meeting to be held during the calendar year, which would be reviewed by the City Council . DRAfT ARDEN HILLS SPECIAL CITY COUNCIL WORKSESSION - APRIL 5, 1999 6 It was the consensus of the Council that the committee chairpersons were the most important keys in how they lead the group, and the eventual accomplishments of the committee, As a result, the Council will continue to appoint the Chairperson, e . Number of Members It was the consensus of Councilmembers that each committee tentatively is set up with seven to nine members, for the purpose of seeking members and appointments. . Term Limits It was the consensus of the Council that there would be no established term limits, but that the Committee Chairperson be rotated every two years at a minimum, Council would continue to reserve the right, through the Mayor's annual appointment and Council ratification process, to be flexible in determining who would serve on various committees and task forces, It was the consensus of the Council that rotations of Council member and/or staffbe dealt with in the year 2000. . Number of Excused Absences Staff advised Councilmembers that the City had not recently followed any set procedures on the number of unexcused absences from committee/commission meetings, Mr, Fritsinger e informed Councilmembers that several years ago, there was an informal policy that missing three meetings in a year was reason for not being re-appointed, After brief discussion, it was the consensus of the City Council that it be stated committee members are expected to attend a minimum of three-quarters of the scheduled meetings, and should notifY City staff if they were unavailable to attend. The City Council would reserve the right to terminate a member after unexcused absences of three or more times, if it deemed so necessary. . Service on MultiDle Committees Mr, Fritsinger advised that the City has, in the past, had several citizens who have expressed an interest in serving on multiple committees. It was the consensus of the Council that as a general rule, a resident can serve on up to two (2) different committees at any given time, but it would be dictated more by the number of applicants available for given vacancies. . ADplication ProcesslForms Discussion was held regarding the City's current application process, form, and request for resumes. With the exception of requiring resumes and application form for vacancies on the Planning Commission, it was the consensus of the Council that resumes are not required, but use of the current application form was encouraged, e . e e e DRAFT ARDEN fiLLS SPECIAL CITY COUNCIL WORKSESSION - APRIL 5, 1999 7 . Business DeveloDment and Business Relations Committees Some discussion was held regarding these two committees, It was the consensus of the Council that both committees needed to be advised to complete their current tasks and come to an orderly conclusion, at which point the committee would be terminated, If information or action items needed to be provided to the Council, they should be completed and forwarded as soon as possible, with a suggested target completion date of May 15, 1999, Several projects that were referenced were the marketing brochure and the Lexington A venue/Grey Fox Road study, . Economic Develonment Authoritv Discuss took place regarding whether the EDA should remain internally driven, or to expand it to include community representatives for the purpose of business and public relations. No changes were recommended, . Human Riehts Committee Some discussion was held on the former Human Rights Committee, and the current status of Sushila Shah representing the City at statewide human rights functions and discussions, It was the consensus of the Council that, while not an issue that is currently active in the community, they continue to support Sushila as the City's representative for future issues as they may become available. Councilmember Rem volunteered to encourage and challenge Ms, Shah to coordinate with local school districts and neighboring communities in joint ventures and activities that would enhance this aspect in Arden Hills, Councilmember Rem was requested to express the Council's expectations to Ms, Shah. Restructurine Process The City Council discussed the concept of providing training to each of the committees. This training would be intended to give members an understanding of the responsibilities of the committee, a broad overview of the city, its history, and philosophy of government, Staff was directed to prepare a resolution laying out the committee restructuring for formal Council action on April 26, 1999, Councilmembers concurred that current and potential committee members be invited to attend an "interest" meeting with Councilmembers to discuss the various committees and/or task forces and their proposed duties and charges. After the initial meeting was held, Council would take action to adopt the committee restructuring resolution, and then hold an overview or "orientation" meeting, Staffwas directed to continue with the current committee structure through April, putting each committee on notice regarding the future structure. Each Council Liaison was charged with informing their respective committee regarding the restructuring to be put in place by May I, 1999. It was the consensus of the Council that the current committee restructuring be accomplished first, with a fall goal for implementing the task forces. D'""~"'<...'.A..... F..~T .!~<f ,l\\ . : L'\~ '" ARDEN HILLS SPECIAL CITY COUNCIL WORKSESSION - APRIL S, 1999 8 Staff was directed to prepare a more fine-tuned overview and description of the standing committees and four suggested task forces for 1999 for future discussion at the April Worksession, e MISCELLANEOUS ITEMS Councilmember Malone left the meeting at 8:40 p.m. . New Citv HallffCAAP ProDertv Councilmember Larson expressed his concerns about the lack of communication between the Minnesota National Guard and the City regarding the delay in receiving the paperwork regarding the transfer of the land for the pending construction of the new City Hall. Councilmembers discussed various options for facilitating the transfer of property, and how it relates to the award of construction contract window that expires Jnne 9, 1999, and when actual construction could begin, Councilmembers further discussed exactly what their comfort level would be, as far as a letter of intent from the Minnesota National Guard in lieu of an actual signed lease agreement, to consider construction prior to completion of the necessary paperwork. It was the consensus of Councilmembers that Council and staff proceed with caution in making legislative contacts and that they remained confident that the transfer would be forthcoming, e In a related comment, Mr, Fritsinger stated that he had been contacted by Mr, Marty Harstad regarding the status of the former City Hall property and the City's plans, Mr, Fritsinger had informed Mr, Harstad that the City would not be taking any action regarding the property until a final decision was made on the future maintenance facility construction. ADJOURN MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to adjourn the meeting at 9: 18 p,m. The motion carried unanimously (4-0), e e e e CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 04/12/99 COUNCIL MEETING CLAIMS PAID SINCE LAST COlJNCIL MEETING (03129199) 15684 15685 15686 15687 15688 15689 15690 15691 15692 15693 15694 15695 15696 15697 15698 15699 15700 03125199 03125199 03126/99 03126/99 03126/99 04/01199 04/01199 04/01199 04102/99 04/02199 04/02199 04/02199 04/02199 04/02199 04/07199 04/07199 04/07199 . . . :: '*,~~::~~~+:;::~~~&Nf:'Hft:h1':~KM~t~W\ttWK ~~f'" . ".", '.W@ijtl;:lt@:{t%~/:::tt :'%l~:~:t:;::::@@t~ C Snoo C' of Shoreview Children's Museum Discov Zone McDonald's ICMA Retirement Trust, 457 Public E I ces Retirement Association State C itol Credit Union Mn D artmenl or Revenue NCPERS GrOll Life Insurance New Bri ton Co P Rec: & Rev . Revenue American Medical Securi Trac Petersen PM! Construction Co. DCA Inc, Postmaster 232.50 60,00 56.00 84,% 41.60 1906.58 3047,91 5 260,88 66,00 45,00 8.00 85,20 692.79 66,03 I 002.66 424,27 2500,00 Subtotal, Paid Claims 15 580.38 Paid Claims From Above - 15,580,38 Add Uupaid Claims, Page 3 of 3 - 82 116.54 Total Accounts Payable Claims for Council Approval, 04/12199 ~ 97 6%,92 Note: Checks ror unpaid claims totaling $129,817.68 were mailed on March 30, 1999 after approval at the March, 29th Council MeetIng. They were check uumbers 15624,15683. This sequence corresponds to unpaid temporary numbers T1 - T60, Check numb"" 15622 - 15623 were used for alignment Vacation D Event - 03125199 Vacation D Event, 03125199 Vacation Da Event - 03126199 Vacation Da Event - 03126199 Vacation Da Event - 03126199 FirstA 'IP II FirstA rilPa 011 First A rilPa II Sales Tax - March 1999 A ril Life Insurance - PERA Kerosene 98 YE Assessment Packet A ') DentaIInsurance Mile e Reimbursement Plan Ck Fee - Reimbursement Medical Reimbursement, PR 3/19 Pos e, Permit #1962 PAGE 1 OF3 ~"",po)'ObIoIdIllIISI CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 04/12/99 COUNCIL MEETING PAGElOF3 UNPAID CLAIMS REGISTER: ifiifi:Mr.)f::~:k"';t:. . . "~.iMW~~~~@:~rt.::::0W~t4@ti~MW~;:,W~Ci#H%~~~~~4W:: .:<<~1m' . !~:~~Wmf. ~:~:i::::' . ,'. .' .-},.... .. ". . ' TOl 04/13/99 Accurate Press 969.15 Envelooes & Letterltead II 0 000) T02 04/13/99 Airtouch Cellular 59.84 Cellular Phones . T03 04/13/99 All Si.. Products 535,50 StOns1<>M T04 04113/99 AT&T - Kansas Cilv 11.09 633.4443 - LoDa Di'tance TOl 04113/99 Babbini, Vm.inia 25,00 Refund-Indoor Soccer T06 04113/99 Beisswen~er's How to Store 136.98 March Purchases T07 04113/99 Berdahl Gail 22.00 Refund-Kid Fit T08 04113/99 Black Bear Svstems Inc. 285.00 PTWin Un=ade T09 04113/99 Boltman Jennifer 165,00 Dance Instructor TlO 04113/99 Burwell Lvnn 207,50 Dance Instructor TlI 04/13/99 Carlson Eauinment Co. 108,08 p.;;;;;J,ot-Markina Paint Tl2 04/13/99 Coruorate Exnres, 669.57 Office S.=lies Tl3 04/13/99 Cra..,"', Lod.. 138.46 MCFOA Conf. Lod<ring - Stowell 3/17 - 3/18/9 TI4 04/13/99 Dave's Snort Shoo Inc, 1535.13 Baseballs & Softballs Tl5 04/13/99 Davies Water EouiDment Co. 347.27 Maintenance Su;;;;Jies Tl6 04/13/99 Decoursev. William 48.00 Refund..<Jrand Slam Tl7 04/13/99 DvkslrB. RCl!ene 25,00 Refund.Indoor Soccer Tl8 04/13/99 Franklin Covey 4.20 Seminar - Sales Tax Tl9 04/13/99 Frattallonets Hardware Inc. 44.43 March Purchases T20 04113/99 Fritsin2er Brian 24.25 Eynense Reimbursement T21 04/13/99 Glenwood Inglewood 28.33 Snrinl>W3ter ' CH T22 04113/99 GME Consultants Inc 9742.10 New C]t;;" Hall - Environmental Consultino T23 04/13/99 GFOA 90,00 GFOA Publications T24 04/13/99 Greiner Construction Inc. 30,00 Refund, #99-079 T25 04/13/99 Hanson Kim 26,00 Refund-Indoor Soccer T26 04/13/99 Hanza1ik. Sharon 150.00 March Newsletter T27 04/13/99 Herbst Carol 48,00 Refund-Grand Slam T28 04/13/99 Hinze Marv 25.00 Refund-Indoor Soccer T29 04/13/99 Hvdro Sunnlv Comoanv 197.78 Meter-L, Valentine Twohm, T30 04113/99 Jack.'IOIl. Beth 38.00 Refund-Action Actlng T31 04113/99 Kath Auto Parts 81.53 March Purchases T32 04/13/99 Knox Lumber Co, 6,73 Mail Box & Letters T33 04/13/99 Lake Johanna hnnrovement Societv 500.00 1998 Goose Removal T34 04/13/99 Larmour Jennifer 24.00 Refund-Grand Slam T35 04113/99 Lindb..... Kathnm 25,00 Refund-Indoor Soccer T36 04/13/99 Little Falls Machine Inc. 606.49 Parts, Plow #110 T37 04/13/99 Mn State Treasurer 1 854,74 Bld2 Penuit Surchat-<!e - 1099 T38 04/13/99 Mnroan Kathv 62.00 Refund-Coach Pitch Softball T39 04/13/99 Municilite Comnanv 47.71 Tail u;;ht Bulbs, #110 & #111 I Subtotal, Unnaid Claims 18944.86 II ~1")'MlIIdII...1 e e e e e e CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 04/12/99 COUNCIL MEETING PAGE3QF3 UNPAID CLAIMS REGISTER: mi",F~IIHUiiW'ili~ ..... .-, ';~";WM~t1~:;::~;~%w.:::t~:1t#;l.~~,:4~~~~:~,:?::.::~tt{~~~:V ,'. . .)M~tt:0.M . !~F;~~~<<j#*t.m1:m;:.:t;mt-Mt'm:{W#::t:f.N1 :::::::' .'~d::t: .,' "~~:::f.h. T40 04113/99 North Metro Insoeelion Inc, 1 087,20 Electrical Insoections T41 04/13/99 North States Power Comoanv 3 187.83 March Services T42 04113/99 Olson Julie 25.00 Refund-Indoor Soccer T43 04/13/99 Orion Aooraisals Inc. 1 800.00 AODraisal-GBD-RR Prooertv T44 04113/99 Post Terrance 52.85 MilewzeJExoense Reimbmsement T45 04113/99 Fron Rec & Rev - Revenue 52 304.00 Law Enforcement Services - March T46 04/13/99 Ringwald Kevin 15.81 MileMe Reimbursement T47 04113/99 Rvder Smden! Transoonation 1019,00 Bus Transoortation ' Vacation Day - 3123 ' 3126/99 T48 04113/99 S & S Worldwide 101.96 Afterschool Suoolies T49 04/13/99 Shoreview Citv of 274.75 First Aid ManualslSitter Guide T50 04/13/99 St. Jude Medical Inc, 420,00 Refund-Meo's Softball T51 04113/99 Stafford. Dwavne 34.72 Mileaee Reimbursement T52 04113/99 Star Tribune 750,00 Ad-ReclProo Sunervisor-3128 - 4104/99 T53 04113/99 Stowell Sheila 93.73 Mileage Reimbursement T54 04/13/99 Team Laboratorv Chemical Corn, 868.56 Lift Station T55 04113/99 Timesaver OfT-Site Secretarial 229.50 Record"", Sec - CC - 3129 T56 04/13/99 US West Communications 906.77 March Phone Service Subtoltll, Page 3 of 3 - 63,171.68 Pace 2 or 3 Brouoht Forward - 18 944,86 Total UnDaid Claims 82 116.54 ~~imsJ ~ a:: - e:. '" e N ~ C W !;( C ~ (.) W :J: (.) c;;- ...IS 51:! 0::<'> >-~ ~~ ...I:t: -<'> 0::0 a.,,;; <(:>< I- CIl U) CIl 0:: .~ -m 11._ U) ...I ...I i: z w C 0:: <( II. o ~ (3 e ...... ....... cOo "'''' "'... - ~ "' :lJ :q ~ is > :lJ ~ ~..; ~ :lJ 1 ~ . u -ll '" ~ .g- ~~ :lJ~ ~:lJ ... ~~ ] ~ ..; :lJ ~ ~ g :lJ > '" :lJ ~ "' e ~ :lJ =u ~ ~ "'~ -ll '" :lJ :lJ ~ ~ '" ~ s '" '" ;; :; ~ ... ..; H~~~H~ ----NNClI ~ ~ ~ N N:iil ~ ~ "' N ~ ~ ~ ~ ClI QQ GO NI ~ ~ N ~g~gggg ~giJgggg o! ,q ~ ~.Jl !l. .i.;; ~ wlq ~ <'S . w ~ ~ ,~ ... -ll .~.~ ,~ '8 i ~ ~ Iil i Hl ~ ~G) :i "' B '! ." "' Ii .s il." ~ ." ~ . ~ ~ ..s ~ :g~8 r--:-.:io ... ... N N ........ ....... ...to.; ...... N_ ...0 -0 ~o ... ~f;; ...;~ ;l;::; O'<:t'N~ t"-- M <0 00 ~~~r--: o-.t'~~ ~~~:!~ --=id.........:o \C)MM__ 0-. on ::~ ::~ .... '" '" ... ~~ ....'" ....... 0..0 ON ...- gg8g8 on on 0"""; '0 ...o\OO\O~ NM M N...... _0 'I"lMOOO OOO~I.Or---OOO O-:o\(;t"'ioClCioo r::~~fct~~~q~ N-____N 000 ...'" NM N- ...- \Oooo.nooo "'lI'Q(lOOt'--M 00 0 oOC"lC"-ir'or-ion t"--f'I'If'I"Ilt"l '<:t' f'I"I M t"--Mf"'l"<t'~"<t'~t"'1.O\ ---......... .... ] ~~. ~ ~ ~O"'~QO.6 f'I'"l g 0 ...t =....:l h:ll~ ~ 5 :a;:;<...,...,<>: c ,5" .!! to::! >- Co;;! os: f,) 53 '10 'C' '" 8~:gbOO 01000:2 ~~88~ glnNMo:tlrl _~8888 NNMMrt"lM e 00 '" 00 88 NN Mon~~ 00100 Co <0 co N N NN "'0 00 o- N N f ~~~g~~~~~~~~~i;~~;~~~~ ~~~~~~~~~~~~~~~~~G~~~~ e e e CITY OF ARDEN IllLLS MEMORANDUM DATE: April 9, 1999 TO: Mayor and City Council &'J Brian Fritsinger, City AdministratW FROM: SUBJECT: 1999 Business License Renewals Requested Action The City Council is asked to consider the approval of additional 1999 Business License renewals. Backeround Attached is a list of businesses who have completed the license renewal process for 1999, The City Council approved a portion of the renewals at its January 4th, January 25th, February 8th, and March 8th meetings. Staff has followed up on remaining licenses and currently only two (2) other businesses have outstanding licenses, Prior to taking any specific follow up action, staff will be working to see why these licenses have not been submitted, Recommendation Staff would recommend City Council approval of the 1999 Business Licenses identified on the attached sheet. BF/sls - 0 - 'B g -B 0 00 ~ z ~ ..:I ..:I g <: "g -g \0 "g Cl) I ~ - 0'> ~ < is "g Cl) ~ ~ < '" ..., " ~ ~ ~ J "" I:: .~ ~ ib S 1:! :< 0 Cl) 0 0 0 bD ....1 ,- ,- ~ U '" ::r:: u - I:: 'B 1;; 1;; ~ g .~ 1;; ~ ] Cl) Z ~ ~ ~ ::r:: ....1 ....1 Q rJ:J~ 0 0 - 0'> 0 ..... '" 0 0 0 \0 0 r- \0 '" \0 0 \0 E-i~ - N N r- - - r- \0 ..... ~~ ..... .... "" ..... "" "" ..... ..... Iilil ~ ~ e rJ:Jl:l. . rJ:J~ ~=c J>oo; = ] rJ:J is ;;;.u =.t> ,- u ~u :< ~ .. .g ~.s ~ ,..; --- Cl) 0 Ji " ~ = &i 0 Cl) ::r:: I Cl) u J! ~ .... I:: " ~ 0 '.j:l i Po. U <::: " ;> 0 -1:! Cl) 0 i:l.. Cl) '<<I ..t:l '" ~ 00 .is Cl) bJl i:l.. '5 1 :>. ,- "" 6 00 ~ ~ 0 ;> i:2 ~ Cl) 00 '" ~ ,- ~ Cl) ~ '" ,~ ,- tl .... i - ~ ~ i:l.. - ... U ..:I :E ~ 00 E- O>, ; "'l' ~ N \0 0'> 0 ~ .... r- "" "" <Xl .... ..... ~ 0 0 ..... 0 0 ..... 0 0 0 ..... ..... . ..... ..... ..... ..... - ..... ..... ..... - ..... ..... , , , , , , , , , , , ~ 0'> 0'> 0'> 0'> g:: 0'> 0'> 0'> g:: 0'> 0'> 0'> 0'> 0'> 0'> 0'> 0'> 0'> 0'> 0'> 0..1 . . CITY OF ARDEN fiLLS MEMORANDUM DATE: April 6, 1999 TO: Mayor and City Council Brian Fritsinger, City Administrator@ FROM: SUBJECT: Memorandum of Understandin~ for Shared Buildin~ Inspector Background As part of the 1999 budget process, the City Council authorized the inclusion of a half- time Building Inspector position, This position was described as a shared position with the City of Shoreview. The intent was for the two cities to work together cooperatively to provide additional building inspection and code enforcement services, e Over the past six weeks, staff has been working with the City of Shoreview to create the job description and advertise for the shared position, As part of this arrangement, the City Attorney has recommended that a Memorandum of Understanding (MOD) is appropriate between the two cities, What is the pUl:pose of the Memorandum ofUnderstandinf? The purpose of the document is to set forth the terms and conditions for the provision of building and code enforcement services, This allows a basic understanding between the two cities as to how the position is funded, and who is responsible for the various issues related to the position, Which City will em'\)lov the new Building Inspector? The City of Shoreview will hire the new inspector and the position will be part of the Shoreview staff, Shoreview will provide salary, benefits, and training to the Building Inspector. The City of Arden Hills will simply reimburse the City of Shoreview for services provided, based on an average of twenty (20) hours per week. The MOU describes the method of payment, the expected pay plan and other cost sharing issues, How long is the Citv committed to participatin2 in shared position? We have indicated to the City of Shoreview that the City of Arden Hills can only commit to sharing the position for the remainder of 1999. Anyon-going relationship would need to be determined at the time of the annual budget discussions. e Should either city decide to terminate the services of the Building Inspector, it must provide the other city with a sixty (60) day notice. Memorandum, MOU for Shared Building Inspector Page Two April 6, 1999 Recommendation Staff recommends the City Council approve the Memorandum of Understanding for a shared Building Inspector with the City of Shoreview, and that the City Administrator be authorized to execute such document. e tit tit e e e Memorandum of Understanding 1. Putpose: This document is to be considered a Memorandum of Understanding between the City of Shoreview, Minnesota (hereinafter referred to as "Shoreview") and the City of Arden Hills, Minnesota (hereinafter referred to as "Arden Hills"), It is the intent of Shoreview and Arden Hills to work cooperatively to provide additional building inspection and code enforcement services. The purpose of this document is to set forth the terms and conditions for the provision of building inspection and code enforcement services to be provided to Arden Hills by Shoreview, This Memorandum of Understanding will be in effect from this _ day of , 1999 until terminated by either party under the provisions set forth, 2. Services Provided: It is agreed upon by both parties that the intent is to share the services of a new building inspection position (hereinafter referred to as the "Building Inspector"), Arden Hills and Shoreview officials will participate jointly in the interviewing of applicants and hiring of the Building Inspector, Furthermore, it is understood that Shoreview will hire a full-time Building Inspector for the purpose of providing building inspection and code enforcement services to both parties in accordance with the following: a, The Building Inspector position shall be compensated at a mutually agreed pay rate classification, b, The Building Inspector will be considered a regular employee of Shoreview, and Shoreview will provide salary, benefits, and training to the Building Inspector. c. Shoreview will provide to Arden Hills an average of 20 hours per week from the Building Inspector position for building inspection and code enforcement purposes. d. The Building Inspector will be under the direct supervision of the Shoreview Building Official for the purpose of performance review and any discipline related issues. It is understood that while the Building Inspector is providing services for Arden Hills, the Building Inspector will be under the work direction of Arden Hills management. Arden Hills shall notify Shoreview of any and all complaints about the services rendered by the Building Inspector and cooperate in the investigation and resolution of the same in any manner, e, It is understood that services provided by the Building Inspector to Arden Hills will typically be provided Monday - Friday in the morning hours, It is understood that services provided by the Building Inspector to Shoreview will typically be provided Monday - Friday in the afternoon hours, However, it is also understood by both parties that they will work together to coordinate work schedules so as to 1 provide back-up inspection services in the absence of the respective Building A Officials for such reasons as vacations, illness, or continuing education classes, ., f, It is understood that any costs relating to training, licensing equipment, and other matters concerning the professional development of the Building Inspector shall be mutually agreed upon by Arden Hills and Shoreview and costs shared equally, Any use of vehicles, mileage reimbursement, or other training and equipment shall be in accordance with each City's policies and at their cost. 3. Payment: It is agreed that Shoreview will bill Arden Hills for building inspection and code enforcement services rendered on a monthly basis based upon the actual hours provided to Arden Hills in the previous month and the prorated share of the employee benefit costs for the position. The prorated cost-sharing of employee benefits for the position will be shared equally between the two parties, based upon the equal sharing of hours at the time this Memorandum of Understanding is executed, If the sharing of employee hours is adjusted between the two parties in the future, the employee benefit costs will be prorated to reflect the actual hours, Any variance from the prorated share of employee costs billed monthly to Arden Hills will be reconciled at the end of each year, The bill will be based upon the hourly rate established for the position based upon the following pay grade as included in the Shoreview Job Classification Plan, This hourly fee A will automatically be increased on January I of each year based upon the cost of living ., adjustment and pay step system of Shore view's Job Classification Plan, The proposed pay grade at the time of executing this Memorandum of Understanding is as follows: Step I (starting rate) is $16.25 per hour Step 2 at 6 months is a 2% increase ($16,57 per hour) Step 3 at 12 months is a 2% increase ($16.90 per hour) Step 4 at 2 years is a 4% increase ($17,58 per hour) Step 5 at 3 years is a 4% increase ($18.28 per hour) After one year at step 5 the employee is eligible for merit pay. This can be in increments ofl % to 5% with a maximum amount of $20.19 per hour, 4. T ennination of Services: It is understood that if Arden Hills wishes to temrinate the services of the Building Inspector, Arden Hills shall provide sixty (60) days written notice to Shoreview, Be it further understood that if Shoreview wishes to terminate the provision of building inspection services to Arden Hills, Shoreview shall provide sixty (60) clays written notice to Arden Hills, 5. Indemnification: e 2 e e e Arden Hills agrees to indemnify, defend, and hold Shoreview harmless from any claim, real or imaginary, damages and expenses of all kinds by reason of any act or omission caused by, or alleged to have been caused by any agent or employee of Arden Hills, or by the building inspector while under the work direction of Arden Hills management. Shoreview agrees to indemnify, defend, and hold Arden Hills harmless from any claim, real or imaginary, damages and expenses of all kinds by reason of any act or omission caused by, or alleged to have been caused by any agent or employee of Shoreview, except the building inspector while the building inspector is under the work direction of Arden Hills management. 6. Revisions to Memorandum: Any alterations, variations, modification, or waivers of provisions to the Memorandum of Understanding will only be valid when they have been reduced to writing and duly signed, and attached to the original of this Memorandum of Understanding, In witness whereof, the parties have executed this Memorandum of Understanding the day and year first written above. CITY OF SHOREVIEW ARDEN IllLLS By By Its Its 3 . e e CITY OF ARDEN HILLS MEMORANDUM DATE: April 6, 1999 TO: Brian Fritsinger, City Administrator Vs. FROM: Dwayne Stafford, Public Works Director SUBJECT: Ordinance No. 313, Emer2ency Operations Plan Background The City of Arden Hills' Code of Ordinances, Chapter 7, relates to Civil Defense and refers to disasters from natural causes and those caused by man. Written in 1961, with no specific chain of command or no specific assignments for any individual, the chapter says little if anything to be helpful in the event of a disaster. With the City Council's instructions to develop a more comprehensive emergency operations plan, the Arden Hills Public Safety Commission began researching necessary steps to prepare an Emergency Operations Plan specifically for the City. At its May 26, 1998 meeting, the City Council authorized expenditure of up to $500 for fees to Mr. Mark Bishop to help develop such a plan, Mr, Bishop, with assistance from the Public Safety Commission Chairperson, John Tholen, and the Public Works Director, then drafted a plan, Copies of the draft plan were provided to the City Council, Staff, Ramsey County Sheriff, Lake Johanna Volunteer Fire Department, and City Attorney Filla for review and input. Recommended corrections and changes were made, and attached is the revised edition of the Arden Hills Emergency Operations Plan, Recommendation The City Council is asked to review the Emergency Operations Plan and, if found to be acceptable, the Public Works Director recommends the City Council adopt the attached Ordinance No. 313, "An Ordinance Relating to the Arden Hills Emergency Operations Plan," This ordinance would then replace Article I of Chapter 7, and Section 7.1 of the Arden Hills Code of Ordinances, The remaining portions of Articles I, II and ill would be repealed, The Emergency Operations Plan itself will become Appendix C, and be added to the existing City of Arden Hills Code of Ordinances, Warren E. Peterson lerome P. Filla Daniel Witt Fram Glenn A. Bergman lohn Michael Miller Michael T. Oberle Kenneth A. Amdahl Steven H. Bruns'" Paul W Fahning Esther E. McGinnis RECEIVED p~DCfl1\. T Suite 300 l~ '" 50 East Fifth Street FRAM BERGMAN MAR 291999 St.paul.~~;~~~::~~~; (651) 228,1753 faCSimil_ CITV OF ARDEN HILLS PROfESSIONAL ASSOCIATION Melvin], Silver, Of Counsel Direct Dial #(651) 290-6907 jpfilla@pfb-pa.com March 26, 1999 Brian Fritsinger City Administrator City of Arden Hills 4364 West Round Lake Road Arden Hills, MN 55112 VIA FACSIMILE NO. 633-7839 AND U.S. MAIL RE: Emergency Operations Plan Dear Brian: Enclosed is an Ordinance which would adopt the City of Arden Hills Emergency Operations Plan and repeal those portions of Chapter 7 of the City code which are no longer applicable, The Ordinance needs to be adopted by three affirmative votes of the City Council, The City e does not have to conduct a public hearing in order to adopt the Ordinance, My copy of the City Code indicates that Appendix C would be the next chronological appendices for the City Code, If your records indicate otheiwise, please make the appropriate change. You may also want to stamp and date the copy of the Emergency Operations Plan which will be treated as Appendix C and label it as follows: Code of Ordinances City of Arden Hills, Minnesota Appendix C When the City completes its re-codification you can decide whether you want to include this in the codified portion of the City Code or if you want to continue to keep it as an Appendix. If you have any questions, please contact me, JPF:hck\ encl. ,.,., e .ALSO ADMITTED IN WISCONSIN . e e CITY OF ARDEN IDLLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE NO. 313 AN ORDINANCE RELATING TO THE ARDEN HILLS EMERGENCY OPERATIONS PLAN The City Council of the City of Arden Hills ordains that Article I, Section 7.1 ofthe Code of Ordinances of the City of Arden Hills is hereby amended to read as follows: ARTICLE I. EMERGENCY OPERATIONS PLAN Section 7-1. Adoption The "City of Arden Hills Emergency Operations Plan" (EOP), consisting of pages 1 through 44, is adopted and attached as Appendix C to the Code of Ordinances of the City of Arden Hills, Minnesota, The EOP shall be reviewed and updated annually, A copy of the EOP shall be kept on file in the Arden Hills Administrative Office and may be reviewed during normal business hours. Effective Date. This ordinance shall become effective the day following its publication or the day following the publication. Adoption Date. Passed by the City Council of the City of Arden Hills this day of 1'P" day of April, 1999, DENNIS PROBST, MAYOR ATTEST: BRIAN FRITSINGER, CITY ADMINISTRATOR Publication Date. Published on the of ,1999. e e e CITY OF ARDEN HILLS EMERGENCY OPERATIONS PLAN 1 TABLE OF CONTENTS e Page Verification of Plan Approval.,..........,.,.."..,...."..."...,.,....,..,..,..,..,..,.,..,.,..,.,.".....,....,.,..,...3 Emergency Management Ordinance ......,...".... .,....,....,...,....,..,."..,..".........,.."..,...,..,...,."..4 Foreword ,.."..,.... ".........,.....,.."".........".",.,....,.........,....,.,.....,.....,....,..,......,.,. ...,.,...,....,."..4 Reason for Plan.. ...."......,..,.,.",...,.,..,....."..",...,..,......,...,....,......,..........,....,..".,....,...,...".,..5 Emergency Staff Organizational Chart - Chart A ,....,....,....,............,..............,......,......,....6 Emergency Operations Center ,..,.,...,....,...,.,.."...,.........",....,...,.....,.,...........,....,.,....,.,....,.,,7 Direction and Control ........,.......,.........."..,.....,..,..........,......,.,..,..'..,....,..,..,..,.,....,.,........,..,8, 9 Succession of Authority ".,...,..,...".......,.....,.".....,.....,..,....,......................,.."..".,......,..."....1 0 Emergency Responsibility Assigmnents.............................,...................,....,..,..............,....II-13 Operation Policies and Support ..".......,.,.......,.......,..,...,....,..,....."....,...,...."..".,..."...,......,,14, 15 Mayor's Checklist ............,......""..".,....,.,..,..,....,........"........,...."..,...,.....,..,...,..,...,."........,16 City Administrator's Checklist .,... .....,.,.."..,....,.........,....,....,.....,.,.....,.......,...,...,."...,....,...,17 Emergency Public Information ....,..,......,......,.,.,.....,...................,...,..........,.,..."...,......,.,....18 Arden Hills Alert Call List..,....,..........,.."....,..,......,........................"......,..,..,...,.,........,....,,19 Media Sources,..,...........,.....,...".......,..,...,...,....,........,....,....,......",...,...,..,.....,..........,....,.....20 Sample News Release ,..,...",..."..""...,..,.....,..,.,.,..,....,.....,.......,..,..,...,.....,..,....,....."...,...,..,21 Emergency Management Director's Checklist ,....,....,.............,......,..,...........,...,....,.,..."...,22 Assistant City Administrator's Responsibilities ............,....................,...,.......,.,............,..,.23 Building Official' s Responsibilities,....",...,..,...........,..,......,...."....,..,,.."..,....,.."...,.,...".,..,24 .- Public Works Director's Checklist .."...........................,.............."",.....,...,...,......"..,...,..,..25 ..- Park and Recreation Director Responsibilities ........,....,..............,........,..,..........................26 City Accountant's Responsibilities,........,.....,.,..,....,..."....,.............,...,.........,...,.,..."...,."...2 7 Sheriff s Responsibilities"...,..,............,...,..,....,....,....,..............,.,....,......,....,...,...,...,.,....,., ,28 Fire Chief s Responsibilities,..,....,......".,....,.....,..."..............",......,...,...,.....,...,.,...."..,.,... ..29 Medical and First Aid "......,...,.,..........,.."..,........,..,..,..............,......,...,.......,...,...,...,..,..".".30 Warning and Call Notification List.......,.....,..,.....,.....,....,..,......,......."..........".......,.,...,....,.31-33 Emergency Organizations and Call Lists..,.....,......,.,.,...,........,......,...,.,.....,.,.....,.,....,...."...34-37 City of Arden Hills Radio Information..,......,....,.........,....,....."........,...,...,...............,......,..38 Medical Examiner ....,.......,........,...........,........,.........,....,....,...,........,...,...,...,..........."...,.,....39 Evacuation Sites,.........,.,........,.".........,.,.,............,.,....,...........,.....,."...,...,...,...,...,...,...,...., .40-42 City Map . ,...,..".....,.,.........,.,....,.,....,......."....,....,....,....,....,.......,........,...,...,...,...".......,.,.....43 e 2 e e e VERIFICATION OF PLAN APPROVAL The City of Arden Hills Emergency Operations Plan has been reviewed and approved by the Mayor and by the Arden Hills Emergency Management Director (City Administrator) on this date. Mayor Date Emergency Management Director (City Administrator) Date TRANSFER OF OFFICE THIS DOCUMENT SHALL REMAIN THE PROPERTY OF THE CITY OF ARDEN HILLS Upon termination of office by reason of resignation, election, suspension, or dismissal, the holder of this document shall transfer it to his successor or to the Arden Hills Emergency Management Director (City Administrator), Copy Number: Assigned to: 3 CITY OF ARDEN HILLS e EMERGENCY OPERATIONS PLAN Authority for the Arden Hills Emergency Management program is established by Public Law 920, 21 ,I Congress of Minnesota, State Civil Defense Act of 1951, as amended, and Chapter 7 of the City of Arden Hills Municipal Code. Refer to this Code for detailed information, Foreword The basic purpose of this plan is to provide a guide for emergency operations, The plan is intended to assist key City officials and emergency organizations to carry out their responsibilities for the protection of life and property under a wide range of emergency conditions. Although an organization may have the foresight to plan for anticipated situations, such planning is of little value if it is not reduced to written form, Personnel with intimate knowledge of unwritten plans may be unavailable at the very time it becomes necessirry to implement them, A written plan will furnish a documentary record which can be referred to as needed, Ibis documentary record will serve to refresh the knowledge of key individuals and can be used to inform persons who become replacements, Plan Undatinl!: and Distribution e For purposes of this plan, the City of Arden Hills Emergency Management Director shall serve as the Planning Coordinator. As such, the Director will have overall authority and responsibility for the maintenance of the plan, The City Council has designated the City Administrator as Emergency Management Director. Ibis plan will be reviewed and updated as necessary; but at least once every year. The Arden Hills Emergency Management Director will be responsible for ensuring that this updating occurs, In order to carry out this task, the Director may request assistance from the Ramsey County Emergency Management Director, Ibis plan has been distributed to all City Government departments and agencies that have emergency assignments in the event of a major disaster in the City of Arden Hills, A plan distribution list will be maintained by the Arden Hills City Emergency Management Director, e 4 e e e Reasons for Plan Tornadoes, floods, blizzards, and other natural disasters can affect the City of Arden Hills, In addition, major disasters such as train wrecks, plane crashes, explosions, accidental releases of hazardous materials, and enemy attack pose a potential threat to public health and safety in Arden Hills, An emergency plan is needed to ensure the protection of the public from the effects of these hazards, Purpose of Plan The City of Arden Hills has many capabilities and resources which could be used in response to any major disaster. These include the facilities, equipment, manpower, and skills of both government and non-government professions and groups in Arden Hills, The purpose of this plan is to ensure the effective coordinated use of these resources to: 1. Maximize the protection of life and property 2, Ensure the continuity of government 3. Sustain survivors 4, Repair essential facilities and utilities Lel!:al Basis and References 1, Public Law 920, as amended 2, Minnesota State Statutes, Chapter 12, as amended 3. City of Arden Hills Municipal Code, Chapter 7 4. Mutual Aid Agreements Orl!:anization Existing government is the basis for emergency operations, That is, government agencies will perform emergency activities related to those they perform on a day-to-day basis, City organization, responsibilities, and interrelationships are shown on Chart A of this Basic Plan, 5 .0:: ~ I !: ~ 0 =~Ci! U ~ Ui:;;lo ~~z " o~~ z U .... ... t; CQ .0:: z o .... ~ ~ ~ o ~ ~ ~ 00 >- u z t5 ~ ~ ~ ~ .... ll... 00 ~ ~~ ~~ Zo ~~ "",i:;;l o~ !:~ Ui:;;l -, ~....E-< E-<U~~ ~z 0 ~ !:oo~~t; 0 ~ U~~~~ :ai:;;l ..J oJ ~ ... ~~ ~o ~ ... 6 ~~~ it z ~ ~~s llo !il - f2 ~ ~ a:: ~~~ ~llot ::;Jd~ o>~ v~.. ~ >'" vz", z~ro1 t:j'"... "'~~ ~~v ::;Jllo ~O z ..."'0 z;!:: iz~ ~... ~~~ >~::.i Ollo~ "0< = = 6 0 h 'fil '~ BE !! 6.9 SOp.. '+=1 ~ ~u~g.CI)i:r::I &3o'-<n=~.;:; ~ 3 Q ~ 'C ~ E ~.~ ~~ U ....:IE-<IZI~ e ~ 6 bl) d "P = " .. .~ ~ ~ i ~ ~'8'E ~ S~~~E-< M,.\l'ii,s,g J~~~;e I I 'g. -] UJ g f;i; rn~:a 60 ~t:l==u .2 == ~ 8.-g ] ~] U,1l2l :5~UJ..:;_ " e bll = 'Ii ~ ,~ Bl l ~.:!t~ ~6< ~~~ M,''Il ~ bll<<l .. ~5l-~~B:i ~~Q~U ~5 sIft ~1fl>::E ., a 'g ~ ~::E ~ 6 ~@8~ .. = 6 0 ii ''ij .. '~'E 1l1;l._ '" 8 Po';;" of! " 0,- 5 '" 0<: -s.g.s s~~ u<~'p._ E!.."'-l~8e ~~ l>.g 8 ! <30...l,!:j<<l e .J . 1. 2, 3, 4. 5, 6, 7, 8, EMERGENCY OPERATIONS CENTER (EOC) Check for Warning System activities Alert the Mayor and Council by telephone Activate the Emergency Operations Center Alert the Emergency Preparedness Staff Hook up the emergency communications system Initiate the Action Log and Record File Establish contact with County EOC, Sheriff, and Fire Brief Mayor, Council, and Staff on conditions of emergency 9, Assemble and brief disaster recovery personnel 10. Dispatch disaster personnel and survey teams e 11, Dispatch damage assessment teams to disaster area 12, Review data and reports for declaration of emergency 13. Respond to changing conditions as appropriate 14, Assist elected officials in preparation of press release e 7 Direction and Control e The direction and control of govemment operations from a central, protected facility with adequate communications and key personnel is essential to the conduct of emergency operations, This facility will be known as the Arden Hills Emergency Operating Center (EOG) located in the Council Chambers at Arden Hills City HalL Alternate locations for the EOC are the Lake Johanna Fire Station #1, 3246 New Brighton Road, Arden Hills (651-633-0341) and the Ramsey County Civil Defense Office, 3377 Rice Street, Shoreview (651-482-5238). 1. Criteria for EOC Activation The degree of Arden Hills EOC activation will be determined by the severity of the emergency. . The EOC may be oartiallv activated due to a potential threat to life or property from severe weather, i.e" tornado, flooding, blizzard, civil disturbance, or a hazardous materials incident/accident that is an uncontrolled release of a reportable product. · The EOC will be fullv activated in response to an emergency resulting in a threat to life and property, This would include, but is not limited to, tornado touchdown or flooding causing damage to the public and private sector and requiring a coordinated response effort, or a hazardous materials incident/accident involving the response of several agencies, including federal and state, as well as surrounding counties and municipalities. 2. Responsibility for EOC Activation e In the event of a major disaster, EOC staff would be expected to automatically report to the EOC; however, the City of Arden Hills Emergency Management Director is responsible for ensuring that the EOC is activated according to the criteria discussed above. 3. Staffing of the EOC The staffing list for the Arden Hills EOC is on file with the Arden Hills Emergency Management Director. Each department/agency which is represented in the EOC is responsible for ensuring that its representative is familiar with the duties which he/she is expected to perform at the EOC, (See Call List section), 4. EOC Equipment/Supplies The Arden Hills Emergency Management Director is responsible for ensuring that the EOC is operational. The necessary maps, displays, tables and chairs, communications equipment, message logs, etc" are on hand and available for use in the EOC. e 8 e e e s. Communications Capability The Emergency Management Director has been given the responsibility of ensuring all communication systems (primary and alternate) are operational and communication links between response personnel and EOC operations are identified, Communication links are established between the City and the following organizations: . Arden Hills departmental units by radio . Ramsey County Sheriff Dispatch by radio . County wide or state wide channel . MINSEF emergency channel . All others by land line only 6. Support Documentation The following support materials are kept on file in the Emergency Management Director's Office: . EOC Standard Operating Procedures . Resource Manual for lists of equipment and supplies 9 EMERGENCY OPERATIONS - SUCCESSION OF AUTHORITY . City officials and employees may not always be present or immediately available for the management of governmental functions at the start of an emergency situation, Under such emergency conditions the succession of authority and governmental control for the City of Arden Hills is as stated below. The Warning Officer is responsible for contact of personnel listed below. Succession of authority for the City of Arden Hills is: I. The Mayor 2, Acting Mayor 3, Council Members (By order of seniority) Succession of management for the City of Arden Hills is: 4, City Administrator 5, Assistant to the City Administrator e 6. City Accountant 7. Public Works Director e 10 e Emernencv Resoonsibility Assilroments A. A summary of the City of Arden HiJls emergency responsibility assignments, by function, is shown on Chart B. Heads of the various city government departments and agencies will be responsible for carrying out the assignments shown on this chart, B. Responsibilities have been assigned by a code letter: "P", "8", or "C". 1. "P" indicates Primary operational responsibility, which means the official or agency is in charge of, and responsible to make provision for, that function. 2. "8" indicates support responsibility, which means the agency so assigned will, as far as possible, support and assist the official or agency designated primarily responsible. 3. 'c' indicates coordination responsibility, and is assigned when several agencies have support capability but no specific official or agency has obvious primary responsibility, This will be especially true when non-governmental agencies are involved, e e 11 CHART B EMERGENCY RESPONSIBILITY ASSIGNMENTS e FUNCTION RESPONSIBLE AGENCIES REMARKS 1. Warning and Notification Ramsey County Sheriffs Office "P" 2, Direction and Control Emergency Management Director City Administrator "P" & "c" 3, Emergency Public City Administrator "P" Information Mayor "s" 4. Search and Rescue Fire Department "P" Ramsey County Sheriff's Dept. "S" Fire Department Mutual Aid "s" 5. Health I Medical Health Span "P" Fire Department "S" Ramsey County Sheriff's Dept. "s" Red Cross "s" 6. Evacuation and Ramsey County Sheriff's Dept. "P" Traffic Control State Patrol "s" Fire Department "S" Public Works "S" 7. Fire Protection Fire Department "P" North Suburban Mutual Aid Fire Departments "S" 8, Damage Assessment Building Official "P" Public Works Director "P" Assistant City Administrator "s" 9. Congregate Care Red Cross "P" Salvation Army "s" 10, Debris Clearance Public Works Director "P" Ramsey County Public Works "S" 11, Utilities Restoration Building Official "P" Fire Marshall "s" Public Utilities "s" 12, Radiological Protection Ramsey County Emergency Services "P" Fire Department "S" State Haz-Mat Teams "s" Code; "P" = Primary "S" = Secondary 12 "C" = Coordination e e e e e Team #1: Team #2 Team #3 Team #4 Team #5 Team #6 EMERGENCY OPERATIONS ASSIGNMENTS AND RESPONSIBILITES Government Operations and Administration Team Composition: Mayor, City Administrator or Assistant, Planner, City Accountant, City Attorney Responsibilities: Government Operations and Administration, Legal and Financial Matters, Intelligence, Media and Public Information, Economic Stabilization, Records and Reports Emen!encv Onerations Center Mana2ement Team Composition: City Administrator or Assistant Responsibilities: EOC Management, Warning System Management, Emergency Communication, Resources Management, Evacuation and Crisis Relocation, EOC Records and Reports En2ineerin2. Inspection and Dama2e Assessment Team Composition: City Engineer and Staff, City Inspectors Responsibilities: Emergency Engineering, Field Surveys and Inspections, Emergency Repairs and Emergency Structures, Damage Assessment and Cost Estimates, Map and Charts Public Works and Utility Systems Team Composition: Public Works Director, Staff and Crews, Parks Maintenance Crew Responsibilities: Water and Sewer System Operation, Electrical Power and Gas Service, Roadway Clearing and Repairs, Debris Clean-up, Removal and Disposal, Storm Water Management and Flood Control, Manpower and Emergency Equipment Management Health & Human Services. Conlffe2ate Care Team Composition: Parks and Recreation Director, Program Supervisor Responsibilities: Emergency Housing and Shelter Management, Emergency Water, Food and Bedding, Emergency Hospital, Medicine and Morgue, Public Transportation Services Police Fire and Rescue Services Team Composition: Sheriff's Patrol, Commander, Fire Chief Responsibilities: Law Enforcement, Traffic Control, Area Security, Access Control, Crime Prevention, Impounding and Custody, Fire Suppression, Rescue Services, Haz-Mat and RADAF ]3 Operations Policies e I, Protection of life and property during an emergency is the primary responsibility of government at all levels. 2, In an emergency affecting more than one political jurisdiction, officials of all jurisdictions involved will coordinate their services to the maximum extent possible. 3. The City of Arden Hills Emergency Management Director will assist in providing resource coordination between government agencies and the private sectors, 4, City government resources must be utilized to the maximum before state or federal assistance will be made available, 5, Each agency, department, or service of city government will maintain records during an emergency, These records should include work hours, equipment hours, supplies and materials consumed, injuries to personnel, and damage to public facilities and equipment. Support 1. National Guard a) Overview .- When a natural disaster or other major emergency is beyond the capability of local government, ... support from National Guard units mav be available, Only the Governor, as Commander-In- Chief of the Minnesota National Guard, has the authority to activate the Guard, The purpose of the activation is to ensure the preservation of life and property and to support civil law enforcement agencies: . National Guard assistance will complement, and not be a substitute for county and/or city participation in emergency operations, . If made available, National Guard personnel remain under military command at all times, but will support and assist county and/or city forces in the accomplisJunent of a specific task or tasks, b) Request Procedure In the case of the County and the City of Arden Hills, the Sheriff must submit the request for assistance to the Governor's Office. Requests for activation of the National Guard are to be submitted to the State Duty Officer by calling (651) 649-5451. e ]4 e SUDDort (Continuted) Military assistance shall be employed only to supplement and support city, county, and state efforts, Military assistance may include: area security, road blocks, crowd control, emergency communications, emergency repair to roads, bridges, public structures and clean-up activities, disaster control and similar functions not involving private properties, industry, and similar activities. The City of Arden Hills must be prepared to estimate the amount and type of assistance required. Typical requirements might include: Military Police, general personnel, heavy equipment, vehicles, aircraft, helicopters, transportable hospitals, tents and bedding, communications systems, and any other type of military gear that may be available, Specific instructions for obtaining military assistance can be described as follows: . Insure that city emergency has been officially declared by the Mayor, . Call initial request to the Ramsey County Sheriff's Office (651) 484-3366, The Mayor and Sheriff will coordinate the request and the Sheriff will submit it. . Prepare formal written request to Governor's Office, e . Follow-up with call to Governor's Office that request is in route (651) 296-3391. . Advise City Staff, Police, and Fire Departments that military assistance has been requested, . Be prepared to provide areas and space for bivouac of personnel, parking for equipment, set up of communications equipment, transportable hospitals, etc, . Meet with the Military Commander, introduce personnel, and set up for operation/controL A summary of state and federal programs available to local governments which are experiencing or have experienced a disaster is contained in "Disaster Response and Recovery", a handbook for local government. This document was developed by the Minnesota Division of Emergency Services (DES), and is on file with the Ramsey County Emergency Management Director, Information and assistance in securing state or federal support may be obtained by contacting the Ramsey County Emergency Management Director, (See Call List Section), e 15 Emergency Operations Plan Standinl!: ODeratinl!: Procedure Mayor tit In the City of Arden Hills, the Mayor is responsible for providing overall direction and control of City Government resources involved in the response to a disaster. If the Mayor is not available, the succession of Acting Mayor and City Council members by seniority will be followed, The City Emergency Management Director will serve in a Staff capacity to the Mayor, and will coordinate all aspects of this plan. The City Emergency Management Director will also serve as a liaison with the Ramsey County Emergency Management Director. MAYOR'S CHECKLIST I. Verify warning system operation 2, Obtain briefing of status of emergency condition 3. Make contact with Lake Johanna Fire Chief and Sheriff as appropriate 4. Conduct tour of disaster site, as appropriate 5. Prepare initial estimate of damage (no PIO release) 6. Make decision on declaration of emergency 7. Make contact with County Emergency Services as appropriate 8. Make contact with Governor or State EOC as appropriate 9, Prepare formal press release 10. Prepare public information releases 11. Review emergency situation for needed actions 16 tit tit e . e Emergency Operations Plan Standinl! ODeratinl! Procedure City Administrator CITY ADMINISTRATOR'S CHECKLIST 1. Verify warning system operation 2, Activate Emergency Operations Center 3. Initiate emergency call list 4, Initiate Action Log and Record File 5. Obtain reports on emergency situation 6. Prepare outline for Council and Staff briefing 7, Contact Sheriff and Fire Department as appropriate 8, Contact County Emergency Services Office 9. Check disaster area security 10, Brief Mayor, Council, and Staff on disaster situation 11, Set up emergency city administration 12, Conduct survey of disaster area with Mayor 13. Set up Public Information Office 14. Consult finance and legal personnel 15, Set up emergency funding account 16, Assess local economy and industry requirements 17 Emergency Operations Plan Standin!! Oneratin!! Procedure Emergency Public Information e Purpose The purpose of this SOP is to establish a plan for the orderly dissemination of necessary information to the public, in a timely manner, during emergency or post emergency operations. Direction All releases to the media will be made through the Public Information Office (PIO), The Mayor or City Administrator (or their designee) are the only officials authorized to perform this role, Method During an emergency: I, Evaluate the scope of emergency and appropriate PIO response, 2. Establish media briefing room and time schedule for releases/updates, ... . If the scale of the emergency warrants, the Sheriff's Department office at 655 W, County Road E,.r will be used, . Smaller emergencies will be addressed through the City Administrator's office and City Hall conference rooms, . In all cases, the public will access information through and from the City Administrator's Office. 3, Inform media ofPIO plan, location, and schedules. 4, Meet with Operations Team leaders (or their designees) to assess content of information release lind current incident status, 5, Open Public Information Center to media and public. 6, Release prepared message to the media and leaders of all city, state, volunteer, etc" service groups, e 18 e Emergency Operations Plan Standin2 ODeratin2 Procedure Alert Call List City officials and employees may not always be present or immediately available for the management of governmental functions at the onset of an emergency situation. Under such emergency conditions the succession of authority and governmental control for the City of Arden Hills is as stated below. The Warning Officer is responsible for contact of personnel listed below: I. Mayor Dennis Probst (651) 633-8225 (H) (612) 726-8128 (W) (651) 636-9737 (H) (651) 604-5332 (W) (651) 633-3863 (H) (651) 633-1264 (W) (651) 639-9466 (H) (612) 626-9030 (W) (651) 636-0139 (H) (612) 624-1814 (W) (612) 755-9036 (H) (651) 633-5676 (W) 2, City Council Members Paul Malone Beverly Aplikowski Gregg Larson . Lois Rem e 3, City Administrator / Brian Fritsinger Emergency Management Director 4, Sheriff 911 or (651) 484-3366 5. Fire Chief 911 or (651) 484-3366 or (651) 485-1500 19 Emergency Operation Plan Standinl!: Oneratinl!: Procedure ATTACHMENT 1 Emergency Public Information LIST OF ALL AVAILABLE MEDIA SOURCES TELEPHONE ~. Mpls, (612) 372-4414 1?AY~ mneapo lS (612) 673-4359 Star & Tribune (Mpls.) (651) 227-9371 (St. Paul) Saint Paul St. Paul (651 )222-50 11 (651) 228-5500 Pioneer Press Arden Hills Bulletin New Brighton (651) 633-2777 (651) 633-3846 Focus Newspaper Roseville (612) 571-4112 (612) 571-1026 WCCO Radio St. Paul/Mpls. (651) 292-0334 (612) 370-0159 (St Paul) (612) 370-0611 (Mpls,) KSTP Radio St. Paul/Mpls. (651) 481-9333 (651) 481-9324 Minnesota News St. Paul/Mpls. (612) 371-7211 (651) 696-0100 Network Radio Minnesota Public St. Paul/Mpls. (651) 290-1500 (651) 290-1295 Radio WL TE Radio St. Paul/Mpls. (612) 339-9583 (612) 339-5653 WMIN Radio St. Paul/Mpls. (651) 436-7216 (651) 739-4784 WCCO Television St. Paul/Mpls, (612) 330-2500 (612) 330-2767 KMSP Television St, Paul/Mpls. (612) 926-9999 (612) 942-0455 KARE Television St, Paul/Mpls. (612) 546-1111 (612) 546-8606 KSTP Television St. Paul/Mpls, (651) 646-5555 (651) 642-4409 20 tit e e e e e SAMPLE NEWS RELEASE For Immediate Release The City of Arden Hills advises all contractors wishing to engage in repairs or reconstruction work necessitated by our recent disaster to obtain permits and copies of disaster damage inspection forms before proceeding with any work. In addition, all contractors must be currently registered with the City of Arden Hills before permits may be issued, All citizens and residents of the City of Arden Hills, please be informed that the purpose of these requirements is to screen out possible opportunists from taking advantage of the current situation, Furthermore, residents are cautioned and warned not to sign blank contracts, or agree to have work performed without first seeing the contractors registration card, or allow work or alterations not authorized by the City of Arden Hills Building Department. Signature Title Phone Date 21 Emergency Operations Plan Standin!!: Ooeratin!!: Procedure Emergency Management Director e RESPONSIBILITY: Overall Emergency Management and Resource Management Emergency Warning System Development and Management Communications System Development and Management Emergency Operations Center Direction and Coordination EMERGENCY MANAGEMENT DIRECTOR'S CHECKLIST (The City Administrator has been designated to assume this function by the City Council) I. Verify warning system operation 2, Activate Emergency Operations Center 3. Initiate emergency call list 4, Alert Mayor and Council 5, Set up EOC radio and telephone 6, Obtain reports on emergency situation 7, Prepare outline for Council and Staffbriefmg e 8. Check contacts with County Emergency Services 9. Check contacts with Police and Fire Departments 10, Brief Mayor, Council and Staff on emergency situation 11. Insure action log and record system is established 12. Assemble and brief emergency recovery crew leaders 13, Assess Public Works readiness (personnel and equipment) 14, Assess disaster area security and Police requirements 15. Public information, press release status and media contact 16. Assess contacts with Red Cross and Salvation Army 17, Assess Engineering, Inspection, Parks and Recreation readiness 18, Institute I,D. tag and record system e 22 e e e Emergency Operations Plan Standinl!: ODeratinl!: Procedure Assistant City Administrator RESPONSIBILITY : The Assistant City Administrator shaD be informed of all mitigation efforts which might reasonably affect property uses. The Assistant City Administrator shall also coordinate economic and structural recovery efforts for residential, commercial and public property. Application for funding or grants for disaster relief shall be coordinated between the Assistant City Administrator and the City Accountant. Set up record system on personnel time, equipment and supplies. 23 Emergency Operations Plan Standinl!: Oneratinl!: Procedure e Building Official RESPONSIBILITY: The Building Official shaD direct aD structural damage assessments within the city. Liaison with other agencies or departments will occur as necessary. The leBO Uniform Disaster Mitillation Plan (on file in EmeNlencv Manallement Director's Office) shall be the document Iloverninll da/fUllle assessments. The foDowing is a brief outline of steps to be foDowed: Step 1: Send out letters to municipalities requesting manpower help for assessment of damage. Step 2: Make preliminary assessment of extent of damage (areas involved). Step 3: Set up inspection teams. Provide teams with maps, report forms, placards, flashlights, clip board, staple .. gun, camera, radio, hard hats, and gloves. . Step 4: Mail out instruction letters to homeowners. Sample Public Information Release in PIO section e 24 e e e Emergency Operations Plan Standinl! Overatinl! Procedure Public Works Director RESPONSIBILITY: The Public Works Director shall coordinate all civil engineering issues arising from the disaster. This may include maintenance personnel to clear streets and remove debris, and engineering staff to assess damage to roads, bridges, etc. PUBLIC WORKS DIRECTOR'S CHECKLIST I. Alert Public Works personnel 2. Obtain briefmg on emergency situation 3. Take count of Public Works personnel and set up recovery teams 4. Check out emergency equipment requirements 5. Brief crews and dispatch to emergency area 6. Check out emergency supply stocks 7. Set up record system on personnel time, equipment time, and supplies consumption 8. Check out road clearing and emergency repair requirements 9. Check out debris collection and disposal requirements 10. Assign crews to tree removal, boarding-up damaged structures, etc. 11. Check out City water system and pump operation 12. Check out sanitary sewer and lift station operation 13. Check out emergency electrical power requirements 14. Check out storm drainage channels and flood prone areas 15. Maintain map record of emergency problem areas 25 Emergency Operations Plan Standinl! Overatinl! Procedure Parks and Recreation Director e RESPONSIBILITY: The Parks and Recreation Director shall have responsibility for the entire public health spectrum, including: Coordination of emergency shelter and housing in conjunction with the American Red Cross and School District #621 Overall coordination of emergency transportation such as school buses, MTC, etc. Set up record system on personnel time, equipment, and supplies. Coordinate, as appropriate, activities of the following agencies in all issues relating to immediate or potential threats in public health: Medical (Health Span) Congregate care (Red Cross, Salvation Army) Public Works (Clean-up and disposal) Community DevelopmentJInspections (Habitability, Utilities) FireIPolice (as necessary) e Liaison with County or State agencies and the recommendation to call them e 26 e e e Emergency Operations Plan Standinl! Overatinl! Procedure City Accountant RESPONSIBILITY: The City Accountant has overall responsibility to coordinate financial record keeping by all functional groups. The City Accountant will also work with the Community Development Department to apply for grants, loans, etc. to assist in recovery from a disaster. 27 Emergency Operations Plan Standinl! Overatinl! Procedure Sheriff e RESPONSIBILITY : The Sheriff shall have sole authority over all law enforcement issues. The Sheriff (or designee) shall be in attendance at the EOC whenever it is activated. All other law enforcement personnel and activities shall be operated from the Ramsey County Sheriff's office at 655 W. County Road E. Any decision to activate the National Guard shall he made only after consultation with the Sheriff. (See also Areas of Responsibility section). e e 28 e e e Emergency Operations Plan Standinl! Overatinl! Procedure Fire Chief RESPONSIBILITY: The Fire Chief shall have sole authority over all issues relating to fire, search and rescue, and mitigation of hazardous material incidents. The Chief (or designee) shall be in attendance at the EOC whenever it is activated. All fire activities will be conducted from the Lake Johanna Fire Station #1. Decisions regarding activation of Mutual Aid, Haz-Mat Teams, etc., shall be made by the Fire Chief. 29 Emergency Operations Plan Standinl! Overatinl! Procedure Medical and First Aid e RESPONSIBILITY: Health Span Ambulance will be notified by Ramsey County Dispatch. Their responding crews will activate the appropriate protocol for Multiple Patient Scenes (MPS) or Mass Casualty Incident (MCI) (SOP on file in Emergency Manager's Office). They will also provide a Medical Liaison person to the EOC. Additional personnel for triage and treatment areas may be supplied by Ramsey County Sheriff's Reserves. American Red Cross will coordinate with Health Span and Arden Hills Parks and Recreation Department to provide triage centers, congregate dining, and shelter facilities. The Ramsey County Medical Examiner will be contacted, as necessary, by Health Span. e e 30 e e e Emergency Operations Plan Standinl! Overatinl! Procedure Warning and Notification Purvose This standard operating procedure is intended to provide for the proper receipt and dissemination of all warnings and notifications of natural or man-made disasters. It provides procedures to disseminate warning to the general public within the jurisdictional areas of the City Arden Hills and to ensure that immediate action is taken to minimize the effects of an impending or natural disaster. I. General The Ramsey County Warning Point, Sheriff's Patrol Station, 655 West County Road E, is responsible for disseminating all watches and warnings to the Cii of Arden Hills except for warnings for conditions generated within the City itself. The Ram~tj' J&ounty Warning Point has a 24 hour warning capability. , .. '. r . The City of Arden Hills Warning OffidN'i'tit16"'~t,,;.itr:bep~ent Supervisor. The City of Arden Hills Warning Point is the Ramsey County Sheriff's office at 655 W. County Road E. The City of Arden Hills Warning Officer is responsible for ensuring all warnings and notifications are properly received and disseminated. II. Actions to be taken by the City Warning Officer when there is an immediate threat to life: A. Upon receipt of warning from Ramsey County Warning Point: 1. Notify key city government officials. 2. Notify radio and/or TV stations as appropriate (in majority of cases Ramsey County will contact news media when they have generated the warning). 3. Notify certain private and/or public facilities (hospitals, industries, nursing homes, etc.) 31 Emergency Operations Plan Standinl! Overatinl! Procedure Warning and Notification e purvose (Continued) B. City generated warning: 1. Natural disasters a) Sighted tornado touchdown 1) Disseminate warning to the general public by requesting activation of the metro siren control system. Minneapolis-St. Paul Weather Service Office (725-3400) bears this responsibility. 2) Notify Ramsey County Warning Point of the weather conditions and municipal actions taken. b) All other natural disasters 1) Contact the Emergency Services Director or other local government officials who will instruct the Warning Point of action to be taken. Ifnecessary to activate warning system to advise general public, refer to paragraph (a. 1)) above. See Chart A for list of government officials and order of succession for purposes of instructions. 2) Notify Ramsey County Warning Point of the weather conditions and municipal e actions taken. If no action has been taken to activate sirens, request they relay the information to the responsible weather service office. 2. Other disasters of emergency condition a) If needed, disseminate warning to the general public by requesting activation of the sirens. Activation for emergency conditions other than those previously listed is accomplished by reporting the conditions to the State Warning Point (State Highway Communication Center, Highway Building, St. Paul, (651) 296-2025) and requesting activation of Metro Area Siren Control System for the reasons given. If the metro system is activated, the State Warning Point is responsible to ensure the appropriate radio/television coverage is provided. The alert or attention signal will be sounded in the marmer described under testing procedures. b) Notify the Ramsey County Warning Point of the condition and action already taken. Request relay to the responsible weather service office only if appropriate. e 32 e e e Emergency Operations Plan Standinl! Overatinl! procedure Warning and Notification purnose (Continued} ID. Actions to be taken by the county Warning Officer for situations not involving an immediate threat to public safety: A. Contact the City Emergency Management Director, or other appropriate local government official, for instructions. B. Notify Ramsey County Warning Point of the situation. IV. Testing Procedures A. State policy is that counties and municipalities test their public warning systems at 1300 hours (1 :00 p.m.) the first Wednesday of each month. Counties and municipalities are encouraged to make advance armouncements of each test through local radio, television, and newspapers. (Ref: Minnesota Emergency Plan, Part E, App. 6. B. At 1 :00 p.m. the first Wednesday of each month the State Warning Point will test the Minneapolis-St. Paul Metro Area Siren System. The Arden Hills Public warning System will be tested in the following marmer: 1. Sound the (test) alert signal. This is a steady tone for a period of one (1) minute. _ Wait one minute - 2. Sound the (test) attack warning signal. This is a wailing tone on the siren for a period of one (1) minute. V. In the event of a natural or man-made disaster, the general public is advised to contact local law enforcement agencies for information regarding missing persons, emergency services, restricted areas, and other pertinent information. 33 Emergency Operations Plan Standinl! Overatinl! Procedure Call Lists 1. Governor's Office 2. State Emergency Services 3. National Guard 4. Ramsey County Sheriff(St. Paul) 5. Ramsey County Sheriff (patrol Station) 6. Ramsey County Maintenance Department 7. Fire Chief, Don Szurek 8. Fire Marshall 9. Hospitals - Emergency Rooms St. Paul Ramsey Unity Medical Center 10. Minnesota Pollution Control Agency State Pipeline Safety 11. National Weather Service (Radar) 12. First Aid Supplies St. Paul Ramsey Health One 13. Towing Service Freeway Towing Sroga's Towing 14. Utilities Northern States Power U.S. West Emergency Organizations and Call List tit (651) 296-3391; 296-2089FAX (651) 649-5451 (651) 282-4664 (651) 298-4451 (651) 484-3366 (651) 484-9104 (651) 481-7024 or (651) 485-1500 (cell) ?? (651) 221-2121 (612) 280-6803 (651) 296-8100 e (612) 725-6090 (651) 221-2121 (651) 222-3728 (651) 633-5525 (612) 789-4245 (651) 221-4411 (Electric) or (651) 229-2547 (651) 221-4421 (Gas) or (651) 229-2429 (612) 569-2222 (for temporary line installed) e 34 e e e Emergency Operations Plan Standinl! Overatinl! Procedure Emergency Organizations and Call List Call Lists (Continued) 15. Medical Emergencies Ramsey Poison Center Hennepin Poison Center (651) 221-2113 (612) 347-3141 16. Red Cross Days Nights-Weekends (651) 291-4648 (651) 291-6789 17. Railroad Emergencies Soo Line Minnesota Commercial (651) 766-4357 or 1-800-500 HELP (651) 646-9621 (days) (651) 646-2010 (engine) ifno answer call supervisor (612) 757-5430 (Supv. - Marv Schnickels) (651) 633-8771 (612) 553-7923 (Barry Karlberg - Home) Wisconsin Central 18. DNR Helicopter (612) 689-2832 (612) 788-9411 (612) 474-7033 (Don Becker - Home) 19. DU All (board up houses) 20. Continental Security Systems (board up houses) (612) 534-1530 35 Emergency Operations Plan Standinl! Overatinl! Procedure Haz-Mat Emergency Numbers e Call Lists (Continued) State of Minnesota All notifications for Haz-Mat or Disaster can be done through the State of Minnesota Duty Officer (24 hours) - (651) 649-5451. MNDOT MPCA (651) 779-1168 (651) 296-8100 Explosives/Ordinance Demolition St. Paul Bomb Squad Mpls. Bomb Squad (651) 291-1111 (612) 673-2853 Chemical Manufacturers (with response teams and advice) ASTN (Pesticide Spill) EP A or National DOT (517) 636-4400 (24 hours) (415) 233-3737 (24 hours) (302) 774-7500 (24 hours) (618) 254-7331 (Haz-Mat) (800) 424-8802 e Dow Chevron E.!. Dupont Shell Dry Sand D Rock Frank Morrison Mike Morrison Ryder Transportation (651) 63 9-0446 (days) (612) 784-4165 (nights) (612) 784-7495 (nights) (612) 349-7317 (651) 631-1755 MTC Bus (Evacuation) e 36 e e It Emergency Operations Plan Standinl! Oneratinl! Procedure Call Lists (Continued) Cavitol Citv Mutual Aid Association Directorv Anoka County Ramsey County St. Paul Police Washington County 37 Mutual Aid Directory (612) 427-1212 (651) 484-3366 (651) 291-1111 (651) 439-9381 Emergency Operations Plan Standinl! ODeratinl! Procedure City of Arden Hills Radio Information Call Sign Frequency Unit # Emergency Organizations and Call List e KX7794 155.115 110 New Brighton 2458 Ramsey County, Arden Hills Squad 126 Scott Freyberger 127 Fred Bell 128 Dave Winkle 129 Pete Saxe 130 Jim Perron e 131 Mike McKinney 132 Joe Mooney 133 Fred Reed 134 Dwayne Stafford 135 Mike Schifsky e 38 '. e e e Emergency Operations Plan Standinl! ODeratinl! Procedure Medical Examiner Multivle Deaths - Medical Examiner CAPABILITY The Ramsey county Medical Examiner's Office can handle up to ten bodies without aid. With more deaths, they would use refrigerated trucks for temporary storage and call in more pathologists to help. Temporary morgues would not be used. Minnesota's State bureau of Criminal Apprehension has a forensic team that can respond and help in a mass casualty event. They have 200 - 300 body bags, J.D. tags, etc. They also have capability of staking body location and contributing to the overall investigation. OPERATIONS A scene investigation must be done carefully. Bodies must be investigated for certain identification, documentation of injuries, etc., but forensic specialist should do this. FBI fingerprint specialists will respond within a few hours. They have a very helpful capability. For personal effects, have at least two people from different agencies work as a team to document findings. Volunteer help should not be used for any of this. If a temporary morgue is used, it should not be a church or school. Stigmas become attached to the building. Also don't use a wooden floor. 39 Emergency Operations Plan Standinl! ODeratinl!: Procedure Evacuation Sites e Possible Evacuation Sites Southwest Area County Road D/Cleveland and County Road D/Snelling North to Hwy 96 1. Presbyterian Homes (651) 631-6000 3220 Lake Johanna Blvd Arden Hills, MN 55112 2. Trinity Lutheran Church (651) 633-2402 3245 New Brighton Road Arden Hills, MN 55112 . Byron Northwick (651) 636-6018 . Matt Pieper (651) 484-5486 . Floyd Gutzman (651) 484-5368 . Lee Steffens (651) 483-1991 3. Ramsey County Library (651) 636-1790 1941 West County Road E-2 Arden Hills, MN 55112 e . Mary K. Sokolik (651) 486-2202 (Work) (Library Property Manager) (651) 459-1165 (Home) (612)-899-3004 (pager) 4. Valentine Elementary School (651) 631-0737 1770 West County Road E-2 Arden Hills, MN 55112 5. Moundsview High School (651) 633-4031 1900 Lake Valentine Road Arden Hills, MN 55112 6. Bethel College (651) 638-6400 (Designated Red Cross Shelter Site) 3900 Bethel Drive Arden Hills, MN 55112 . Bruck Kunkel (651) 638-6431 (612) 919-0621 (Cell) . Derrick Skoglund (651) 638-6291 (612) 919-7563 (Cell) (612) 534-2645 (Pager) . Craig Hjelle (651) 638-6259 e (612) 965-6384 (Cell) 40 e e e 7. Northwestern College 3003 North Snelling St. Paul, MN 55113 (651) 631-5582 41 Emergency Operations Plan e Standinl! ODeratinl! Procedure Evacuation Sites Possible Evacuation Sites Southeast Area 1. Holiday Inn (651) 636-4123 (Open 24 Hours) 1201 West County Road E Arden Hills, MN 55112 . Manager On Duty (651) 636-4123 . Kevin Scholkling (651) 639-8261 (888) 768-9108 (Pager) . Thomas Hearden (612) 780-4891 (651)918-1484 (pager) 2. Super 8 Motel (651) 484-6557 (Open 24 Hours) 1125 Red Fox Road Arden Hills, MN 55112 (Not willing for facility to be used) 3. Presbyterian Church of the Way (651) 484-3346 3382 North Lexington Avenue e Shoreview, MN 55112 4. Pot of Gold Bingo Hall (651) 631-1318 .- ----/ 3776 Connelly Avenue Arden Hills, MN 55112 ~ . Goldie Siedovv (651) 783-1840 / ..ow 1 day's use) . Herb King (651) 636-0511 . Jerry McCully (651) 633-3665 (612) 527-8110 (pager) . Frank Belgea (651) 488-9688 5. Flaherty's Arden Bowl (651) 633-1777 1273 West County Road E Arden Hills, MN 55112 e 42 e e e Emergency Operations Plan Standinl! Oneratinl! Procedure Possible Evacuation Sites North ofI-694 1. Army Reserve Center Lexington and Hwy 96 4655 Lexington Avenue Arden Hills, MN 55112 2. North Heights Lutheran Church 1700 Hwy 96 Arden Hills, MN 55112 . Ken Rogers . Karl Ruedy 3. St. Katherine's Ukrainian Orthodox Church 1600 West Highway 96 Arden Hills, MN 55112 (651) 628-2100 (651) 631-2299 (651) 631-2299 (612) 484-6001 (Home) (651) 631-2299 (651) 653-1264 (Home) (651) 636-0206 4. Shoreview City Hall/Community Center (651) 490-4700 / 490-4600 4600 Victoria Street North Arden Hills, MN 55112 . Terry Schwerm, City Mgr. (651) 490-4600 (Work) (651) 490-0561 (Home) . Tom Simonson, Ass't. Mgr. . Jerry Heffemen, Park & Recreation Director . Kritsi Hettenen, Community Center Mgr. (651) 490-4600 (Work) (651) 481-1624 (Home) (651) 490-4600 (Work) (651) 786-2829 (Home) (651) 490-4600 (Work) (651) 862-2158 (Home) 43 Evacuation Sites , T WIN C I TIS J \~. 0 """ n ,,; I __Il! / 7,", :;;.~~ 'iTIUi'l--- ~ /, ,. ~~b3~:'~ ; f --::;~-\~' ~ ,~~~~~'i~K '. ~ ~ I, " ".' ',c}\ ' ,~ ~' \\ ,"~" \~ ~ ~D' .~~" r; ~" .-,'t!" · "', ~- C ,,;p -', =- I ;e, " ,[l1.'<! '0 _ v(Y) ~V~ i' j!! \ f'j iSlJ C:[ , "GJ/ -f:::Jiir" "~~\~ ... I I-~==~ I If'\ \ -- ,~1~~ !WJfJ1 ,'ii\i1IJII \1"" I \ _ \ 1"l""- .,,,,,' ,,' / ~)?-11 ....:::':'. \i k,.,', ~~ fJdf3l1 ~"" ,\')" '" ::';~~lU-K""'''''''~. ... r( 'IAil 1/ 0 ~ " -; --.' ~""""t~ IT v~ j~ Y7{-~ -u I~ - - " , ,-;. ~;f' ~ J" ,I T ~ __ II ... ..' ~UI(~rn ... ,~f1 - "ilt61 I ~~ ~ 'InJi~ ..! ,~~ ~~ ,~~i ~' !~r y~' ~ .~ c . m ZiS ,," ........ I1Y OF ARDEN HILLS ~'"" 1IIlJl::;:,\. ~ I .... .~- . . -"" y . - ~ ....u 44 e e e .BRW . A DAMES&. MOi5RiiGROOP-~ MEMORANDUM RECEIVED APR 0 9 1999 BRW Thresher Square 700 South Third Street Minueapolis, MN 55415 Phone: (612) 370-0700 Fax: (612)370-1378 CITY OF ARDEN HILLS To: Brian Fritsinger/City Administrator File: 37951 008 8001 From: Gregory S. Brown/BRW, Inc. Arden Hills City Engineer Date: April 7,1999 Subject: Change Order #1 West Round Lake Road, Phase 1 Backl!round The City of Arden Hills awarded Forest Lake Contracting of Forest Lake, Minnesota the West Round Lake Road, Phase 1 project project on March 8, 1999. The total awarded contract amount was $794,725.05 which included Bid Altemate #A (topsoil excavation) and Bid Alternate B (landscaping); Purpose of Change Order #1 Prior to the award of the contract, Forest Lake Contracting verbally agreed to perform the topsoil excavation included in Bid Alternate A for $0.00 if the City would allow them to utilize the northwest portion of the Indykiewicz property for stockpiling purposes until December 31,1999. Their original bid price for Bid Alternate A was $32,000.00. Change order #1 includes the provisions to incorporate these verbal agreements into the contract. The completion date for the roadway work is also being adjusted as a part of Change Order #1 to address the delay in starting the project resulting from the acquisition process. The contract bid documents included a project completion date based on starting in late January, Change Order #1 revises the starting date to April 12, 1999 and completion date to August 14, 1999. Recommendation The Arden Hills City Engineer recornmends Council approve Change Order #1 thereby reducing the contract amount by $32,000.00 from $794,725.05 to $ 762,725.05 and revising the contract completion date to August 14, 1999. U:\WPOOCS\ARDENHD..UWUNDl.AK.\CONSTRCT\CHANGE#I.MEM ; e e e /' / BRW Copy City Copy Gontractor COpy Inspector Copy CITY OF ARDEN HILLS CONTRACT CHANGE ORDER Project: West Round Lake Rqad Improvements Phase 1 Change Order Number: Date: Contractor: 1 (One) April 12, 1999 Forest Lake Contracting, Inc. The additions, revisions and corrections contained herein shall be made to the contract documents for the project and shall become a part ofthe Scope of Work. Description of Changes: A. The contract shall be modified to include a change in the contract completion dates to reflect a later start time. The dates in the Contract Construction Schedule shall be changed to reflect the site being available for construction to begin on April 12, 1999. The work shall be completed within one hundred and twenty-five (125) calendar days as stated in the project specifications. All work for the West RoUnd Lake Road Improvements, Phase 1 shall be completed by August 14, 1999. Excess topsoil from the stockpile may be stored in the northwest section of the site. The Contractor shall have until December 31, 1999 to remove all excavated topsoil from the project site. The landscaping and tree planting are subject to MnDOT requirements and planting dates and may extend beyond the August 14,1999 date. The contractor shall be responsible for Liquidated Damages in the amount of $500.00 per each calendar day that the work is not complete, beyond August 14, 1999. B. The contract shall be modified to reflect a reduction in the topsoil removal price from $1.60/m3 to $0.00/m3. The reduction in the topsoil removal unit price will result in a net contract deduction as follows: BID ALTERNATE A (ADD+/DEDUCT-) Seq. No.1 MnlDOT No. Original Unit Price C.O.#1 Unit Price Amount Add/ (Deduct) Item Contract Unit Quantity II 2105.501 20,000.00 $1.60 $0.00 ($32,000.00) ($32,000.00) Topsoil Excavation m3 Net Contract Deduct, COl-2 " " SUMMARY Current Contract Amount: Contract Amendment No. 1 Deduct: Amended Contract Amount: APPROVALS By: Title: Proiect Engineer Date: yAh'l ACCEP BY: Forest Lake Contracting, Inc. BY:t7'....LJ D. V~ Title: V,c..",-P..e.[;.'JQ..r..-4- APPROVED BY: City of Arden Hills By: Title: COl-2 Date: +-1. /9'=1 Date: $794,725.05 ($ 32,000.00) $762,725.05 e e e e e e CITY OF ARDEN HILLS MEMORANDUM DATE: April 9, 1999 TO: Mayor and City Council Brian Fritsinger, City Administratol"0 FROM: SUBJECT: Roseville Area Hil{h School Financial Request Background The Mayor, on behalf of the City, received a request for funding assistance from the Roseville Area High School. The funds would be used to help host the 63rd Annual National Association of Student Councils Conference. The City Council, at its March 24, 1999 meeting, requested that this item be placed on the next regular Council agenda for discussion. Requested Action The City Council is asked to discuss and provide direction on the request for funding assistance by the Roseville Area High School. LAND OF 10,000 DREAMS l"r~SC = ~ 1999 ROSEVILLE AREA HIGH SCHOOL - 1240 WEST COUNTY RD B-2 ROSEVILLE, MINNfl~~D (651) 604-1432 nasc99@rahs.roseville.kI2.mn.us March 17,1999 MAR 2 4 1999 CITY OF ARDEN HILLS City of Arden Hills Dennis Probst 1450 W. Highway 96 Arden Hills, MN 55112 Dear Dennis Probst, e Roseville Area High School has been selected to host the 63'" Annual National Association of Student Councils Conference from June 26 through June 30, 1999. This conference is a gathering of 1,600 high school student leaders and 400 advisors representing the United States, Australia, Puerto Rico, and Canada. During this conference delegates will hear motivational speakers, attend student led workshops, share ideas with student leaders tbroughout the nation, participate in a community service project and visit area sites in Minnesota. There is a huge financial concern as we look for corporate and private sponsors to make this conference a success. Weare in the process of soliciting funds from businesses in Roseville and surrounding areas. We need to raise $320,000.00 above conference registration fees to put on the top-rated conference we have planned. Some of our expenses include: motivational speakers, visits to the Minnesota Zoo and Valleyfair, purchase ofsupplies, decorating the school in the seasons of Minnesota, and the list goes on. We are hoping that your business wiu be eager to contribute to our conference "Land of 10.000 Dreams". For your convenience, we have enclosed a donation form. Please complete the form and send it along with your contribntion to the address listed on the bottom of the form. If unable to make a monetary donation we also need donations for the students and advisors. If you have any questions, please call Anne Postlewaite at 651-604-1432. For printing and organizational pmposes we would like to have all donations/contributions by Apri130, 1999. Your business name will be published in the Conference program and in our media publicity. We are proud of our state, our school, our community, and most of all our students. In advance, we would like to thank you for supporting and making this conference a success. With Minnesota and RoseviUe Pride, e 4~ Ccrt-~ Brad Borsheim, Finance Committee, Co-Chair Nicholas Conti-Masanz, Finance Committee, Student Chair MARK CURLEY * ANN POSTLEWAITE * DAVID OLSON * ALLISON RHODY * KATIE MCNATIlN LAND OF 10,000 DREAMS 1 e ~~sC' = ~ 1999 ROSEVILLE AREA HIGH SCHOOL - 1240 WEST COUNTY RD B-2 ROSEVILLE, MINNESOTA 55113 (651) 604-1432 nasc99@rahs.roseville.kI2.mn.us "LAND OF 10,000 DREAMS" ROSEVILLE AREA HIGH SCHOOL HOST OF 1999 NATIONAL ASSOCIATION OF STUDENT COUNCILS NATIONAL CONFERENCE DONATION FORM _Yes, we want to help make the 63rd NASC Conference in Roseville a success. _No, we would not like to help the 63rd NASC Conference in Roseville. e Our gift is: $ Contact: Company: Address: City, ST, Zip: Phone: Signature: Title: Please return this form to: Rosevllle Area High School Attn: Ann Postlewaite 1240 W. Co. Rd. B2 Rosevllle, MN 55113 or Fax to: 651-604-1434 e MARK CURLEY * ANN POSTLEWAITE * DAVID OLSON * ALLISON RHODY * KATIE MCNATIIN