HomeMy WebLinkAboutCCP 05-24-1999
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CITY OF ARDEN HILL~ I LE
4364 WEST ROUND LAKE ROAD
ARDEN HILLS, MN 55112-5794
AGENDA
CITY COUNCIL MEETING, CITY HALL
MONDAY, MAY 24,1999,7:30 P.M.
THE REGULAR MEETING
OF THE
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
HAS BEEN CANCELED
7:30 P.M.
1.
7:30 P.M,
2.
7:30 P.M.
3.
.
7:30 P.M.
7:35 P.M,
.
Call to Order
Approval of Meeting Agenda
Approval of Minutes
a. May 10, 1999 Regular Council Meeting
b. May 17, 1999 Council W orksession
4.
Consent Calendar
Those items listed under the Consent Calendar are considered to be routine by the City
Council and will be enacted by one motion under a Consent Calendar fonnat. There will be
no separate discussion of these items, unless a Council member so requests, in which event,
the item will be removed from the general order of business and considered separately in its
normal sequence on the agenda.
a. Claims and Payroll
b. Probationary Appointment, Michelle Olson, Recreation
Program Supervisor
5.
Public Comments
This is an opportunity for citizens to bring to the Council's attention any items not currently
on the agenda. In addressing the Council, please state your name and address for the record,
and a brief summary of the specific item being addressed to the Council. To allow adequate
time for each person wishing to address the Council, we ask that individuals limit their
comments to three (3) minutes, Written documents may be distributed to the Council prior
to the meeting, or as bench copies, to allow a more timely presentation,
PHONE: (812) 833-5878 · FAX (812) 833.7839
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AGENDA - PAGE TWO .
CITY COUNCIL MEETING, CITY HALL
MONDAY, MAY 24,1999, 7:30 P.M.
7:40 P.M. 6. Unfinished and New Business
a. Receive 1998 Audit Report, Abdo, Abdo, Eick & Meyers
b. Metro East Development Partnership Presentation, David
Piggott
c. Planninl! Cases
1. Case #99-07, Cardiac Pacemakers, Inc. (Guidant),
4100 Hamline Avenue N, PUD (Master Plan)
2. Case #99-03, Josephine East L.L.C., 3183 Lexington
Avenue, Preliminary and Final Plat and Variance
d. Purchase Authorization, Sewer Easement Machine in
Conjunction with White Bear Lake
e. 1999 Committee Appointments
f. Res. #99-16, Resolution Calling for a Public Hearing on the
Issuance of Revenue Bonds to Finance Housing and Health
Care Facilities and 11 Proposed Housing Program, and
Authorizing the Publication of a Notice of the Hearing
(presbyterian Homes Housing and Assisted Living, Inc.
Project) .
g. Sewer Infiltration Inspection Alternate, Residential Water
Meter Replacement Project Discussion
9:30 P.M. 7. Administrator Comments
9:45 P.M. 8. Council Comments and CommitteelDepartment Activity
Reports
10:00 P.M. 9.
Adjourn
The above times may vary depending upon length of issue discussion.
Tentative JaIN: M-*,_ Sehllllull! Teatative JuIv MeRUit.' Sdledule
Meeting ~ times .... _OIlS are subject to <bauge. Meeting dates, times, and locatious ... subj"'" to <bllllg"
Please contact City Hall for the most eurrent schedule. Please contact City Hall for the most current schedule.
lune2 Pllinning Commission 7:30 P,M, luly7 Planning Commission 7:30 P,M.
June 1.. Coundl Meeting 7:30 P.M. July 12 Council Meeting
7:30 P.M.
June 21 CouneD WorksessloD 4:45 P.M.
July 19 CODDeIl WorbessloD 4:45 P.M.
lune 22 Parks &: Recreation 7:00P.M. July 26 Economic Development 7:00 P.M.
Committee Authority
lune 28 Economic Development 7:00P,M.
Authority July 26 Counetl Meeting 7:30 P.M.
JUDe 28 Council MeednC 7:30 P.M. July 27 Parks .I: Re=atiou 7:00P.M.
, Committee
Juue 30 Communications 6:00 P.M., 101y28 CommUDicatious
Committee 6:00 P.M.
Committee
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MRY 24 '99 02'31PM
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MJNNIiI\POLIS, MINNCGOTA 554Clz
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May24,1999
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VTA FAXIlTS MAlL (65'1) 633-7m
Honorable M"yur Dennis ProbSI
and Members ofCily Council
City of Ardcn IIill.
4364 W. RoundlakeRoiill
Arden Hills, MN 55 [ 12
Re: Arden Hills Planning C".., 99-03
Jo.cphine Ea.t, LLC (3183 aDd 3171 LexiDllton A~'enu.)
Concern. ofMr, William Bllchmllll, 3187 Nortb Lexingtoll Avenue
IIolloriih!. Mayor and C~ty Council Member,s:
OUI' firm r.ondnues 10 represent tile William Bachman family in connection with lheir
property locateel .1 3187 North Lexington Avenue, which property borders on the J(I.cphine Ea"
prOperty, We undersIJ<TIl1 that you will be reviewing the .In''phiue East development plan at your
council meeting tonight. Unfortunately, the Bachmans arc wlll!>!e to attend Ibis meeting. In lieu of
their personal appearance, w" 8eM this letter to you o.nd ask that it be presented at your meeting this
evening when YOll di.eu", tl,,, .ll1"q>hine East development proposal,
A. you shOUld already be aw..e, Mr, Bachman's driveway to Lcxi"glcm AvenUe traverses
I,h. Jos"Phine East property. I ulldersta",ll'hat me, driveway e:!Semon!, in part,> C~lU",e, the portion
oftl.. dHveloper's property which is to be c10dkaled on lhe plat a.s the men.ioll of::ibore1ine Lane.
It appears ilillllhe driveway milS! be relooated i" nmer for the Josephme East develop".en! Lo work
as proposed, W H have beeu ;11 contact ....-Jth Gooff Miller, Josephine East's attorney, in oider It> work
toward all a'TangeIllent between the Bachman. 81101 Jnsephine East to provide for the rolneat.jOli liE
that driveway a.lld cerl"in other associated details, Gener',lly said, the 81TG.llgemcnt would pmv ide
for Mr, Bachman's driveway to be relocated so as to "",it 01110 Ihe new Shoreline Lone (South) eul
de sac once eon,truotcd vlIl,h.. Josephlnc E88t property, Wo a.re )'opeful that an agreement con be
strUck but no agreemcnt ha., yet b= reached,
'l:\PL\CQC\!)j!).J.3117.wpd
MAY 24 '99 02:31PM
Honorable M.yor Dennis Probst
ond Mcmbef5 ofrify Connell
City Qt'Arden IIiIls
May 24, 1~99
Page 2
We request ilia( any City approval siven to [he: Josephine Basi plat be made subjCC;llu the
foHowing additional "ondilion providing lor an ea.omenl agreement with Mr. .I:ladunan:
"Do!ivel'Y 10 The City of a mutually execntco.l written easement
agreement hd ween tbe owners of tbe Daehman propeny and the
development l'rnp~~y wbich provides for the rel':>l",lion of the
existing Boehm an dri vaway which e\U"fentlytraverslOS ti,e developer'.
propeny."
Tlllwk you in advance for your attention to the Bachman.' conCCIrul, To the =(ent you have
any quesl.ions in regard to the lorego,ng, 1'1....88 UU not hesitaTe to contact me, Thank YOlL
v cry truly yours,
(~~-
CGC:srnh
c,,, William Bachman
David Bachm.on
GeoffMiDer
Charles G. Carpenter
N:\PJ,\'CCC\9J9ZJ I 17.W1XI
P.3/3
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RESOLUTION NO. 99-_ !.t' ~~~
RESOLUTION CALLING FOR A PUBLIC HEARING ON
TIlE ISSUANCE OF REVENUE BONDS TO FINANCE
HOUSING AND HEAL TIl CARE FACILITIES AND
A PROPOSED HOUSING PROGRAM, AND
AUTIlORIZING TIlE PUBLICATION OF A NOTICE OF THE HEARING
(pRESBYTERIAN HOMES HOUSING AND ASSISTED LIVING, INC. PROJECT)
.
This redlined draft, generated by CompareRite (T,M') - The Instant Redliner, shows the differences
between -
original document : I:\DMS\GRAJEN\MG9501 !.WPD
and revised document: I:\DMS\GRAJEN\MG9502!.WPD
CompareRite found 10 change(s) in the text
Deletions appear as Strikethrough text
Additions appear as Double Underline text
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Municipality Meetings Dates
Arden Hills, 2nd & last 5/24, 6/14, 6/28
Minnesota Mondays
Little Canada, 2nd & 4th 5/26, 6/9, 6/23
Minnesota Wednesdays
Spring Park, 1st & 3rd 5/17,6/7,6/21
Minnesota Mondays
.
Bloomington, 2
Minnesota Mondays/month
Ankeny, Iowa
.
MAY 24 1999 17:14 FR
TO 211500
P.03/17
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RESOLUTION NO. 99-_
RESOLUTION CALLING FOR A PUBLIC HEARING ON
THE ISSUANCE OF REVENUE BONDS TO FINANCE
HOUSING AND HEAL TII CARE FACILITIES AND
A PROPOSED HOUSING PROGRAM, AND
AUTHORIZING THE PUBLICATION OF A NOTICE OF THE HEARING
(pRESBYTERIAN HOMES HOUSING AND ASSIS1ED LIVING, INC. PROJECT)
.
(a) WHEREAS, Minnesota Statutes, Chapter 462C (the "Housing Program Act"),
confers upon cities, the power to issue revenue bonds to finance multifamily housing
developments within the bOWldaries of the city; and
(b) WHEREAS, Minnesota Statutes, Sections 469.152 through 469.165, relating
to municipal industrial development (the "Industrial Development Act"), gives municipalities the
power to issue revenue bonds for the purpose of the encouragement and development of
economically sound industry and commerce to prevent so far as possible the emergence of
blighted and marginal lands and areas of chronic Wlemployment; and
(c) 'WHEREAS, the City Council of the City of Arden Hills, MiImesota (the
"City"), has received from Presbyterian Homes Housing and Assisted Living, Inc., a 501(c)(3)
organization (the "Developer"), a proposal that the City Wldertake a program to assist in finanCing.
a Project hereinafter described, through the issuance of revenue bonds or obligations (in one or
more series) (the "Bonds") pursuant to the Housing Program Act and the Industrial Development
Act; and
(c) WHEREAS, before proceeding with consideration of the request of the
Developer it is necessary for the City to hold a public hearing on the housing finance program and
proposal pursuant to the Housing Program Act and the Industrial Development Act:
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden
Hills, Minnesota, as follows;
1. A public hearing on the proposal of the Developer will be held at the time and
place set forth in the Notice of Public Hearing hereto attached.
2. The housing finance program and general nature of the proposal and an
estimate of the principal amoWlt of Bonds to be issued to finance the proposal are described in the
attached form of Notice of Public Hearing.
3. A draft copy of the housing finance program with proposed forms of all
attachments and exhibits is will be on file in the office of the Administrator on or before the date .
the Notice of Public Hearing is published.
I048521,RBD
V2 Ie VI; 05124199
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4. A draft copy of the proposed application to the Commissioner of the
Department of Trade and Economic Development, State ofMinnesota, for approval of the project,
together with proposed forms of all attachments and exhibits thereto, is will be on file in the: office
of the Administrator on or before the date the Notice of Public Hearinll is DubJjshed.
5. The Administrator is hereby authorized and directed to cause notice: of the
hearing to be given one publication in the official newspaper of the City and also in a newspaper
of general circulation available: in the City, not less than 15 days nor more than 30 days prior to
the date fixed for the hearing, substantially in the fonn of the attached Notice of Public Hearing.
MAY 24 1999 17:15 FR
TO 211500
P.05/17
Adopted by the City Council of the City of Arden Hills, Minnesota, this 24th day
of May, 1999.
Mayor
.
ATIEST:
Administrator
NOTICE OF PUBLIC HEARING ON
THE ISSUANCE OF REVENUE BONDS TO FINANCE .
HOUSING AND HEALTH CARE FACILITIES AND
A PROPOSED HOUSING PROGRAM
(PRESBYTERIAN HOMES HOVSING AND .^.SSISTED LIVING, INC. OBLIGATED GROUP
PROJECT)
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of the City of Arden Hills, Minnesota, will meet in
the City Council Chambers at the Arden Hills City Hall, in the City of Arden Hills, Minnesota, at
7:30 p,m. on Monday, June 28, 1999, to consider (i) the proposal of Presbyterian
Homes Housing and Assisted Living, Inc., a 501(c)(3) organization (the "Developer") that the City
finance the projects hereinafter described, pursuant to Minnesota Statutes, Chapter 462C and Minnesota
Statutes, Sections 469.152 to 469.1651, by the issuance of revenue obligations and (ii) the adoption of
a housing program with respect to the housing projects described below.
Description of the Project:
The project consists of the refinancing, acquisition, construction or renovation by the Developer
of housing and/or health care facilities as more particularly described below:
Municipality .
Name of
in which the Use of Bond Proceeds Existing Nature of Facility Address
Development
is located Facility
Arden Hills, Refund outstanding City of McKnight 3220 Lake
Minnesota Arden Hills, Minnesota Housing Care Center: 208 bed nursing Johanna
and Health Care Facilities home facility Boulevard,
Revenue Bonds (The and and Arden Hills,
Presbyterian Homes of Lakeview: 177 unit assisted Minnesota
Minnesota, Inc. Project), Series living facility and
1995 and finance the renovation 19 unit independent
and improvement of the facilities living facility all
including financing working designed for elderly
capital costs and costs of issuance persons
Little Canada, Refund outstanding City of Little The 93 rental unit 2850 Market
Minnesota Canada, Minnesota Housing Mayfield independent living Place Drive,
Facilities Revenue Bonds (The facility designed Little Canada,
Presbyterian Homes of for elderly persons Minnesota
Minnesota, Inc. Project), Series
1992 .
1047497,RED
V2 to VI: OS/24/99
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Municipality
in which the
Development
is located
Spring Park,
Minnesota
Bloomington,
Minnesota
Ankeny, Iowa
Name of
Use of Bond Proceeds Existing Nature of Facility Address
Facility
Refund outstanding City of Presbyterian 192 bed skilled 4527
Spring Park, Minnesota Health Homes on nursing facility Shoreline
Care Facility Revenue Bonds Lake designed for elderly Drive,
(Twin Birch Health Care Center Minnetonka persons Spring Park,
Project), Series 1991 and finance Minnesota
the renovation and improvement
ofthe facility including financing
working capital costs and costs of
issuance
Discharge existing indebtedness Bloomington 80 bed nursing 401 West 95th
related to the acquisition of the Care Center home facility Street,
facility and finance the designed for elderly Bloomington,
renovation and improvement of persons Minnesota
the facility including financing
costs 0 f issuance
Refund outstanding City of Little Gardens of 86 rental unit 10030
Canada, Minnesota Health Care Gideon Pond assisted living Newton
Facilities Revenue Bonds (The facility designed Avenue
Presbyterian Homes of for elderly persons South,
Minnesota, Inc. Project), Series Bloomington,
1992, finance renovation and Minnesota
improvement of facility including
financing working capital costs
and costs of issuance
Finance the acquisition,
renovation and improvement of
the facility including financing
working capital costs and costs of
issuance
Mill Pond
Care Center
60 bed nursing
home facility and
49 rental unit
assisted living
facility designed
for elderly persons
1201
Southeast
Mill Pond
Court,
Ankeny, Iowa
The maximum aggregate estimated principal amount of bonds or other obligations to be issued
by the City to finance the Project will be $30,000,000. It is anticioated that ut> to three series of Bonds
will be issued to finance the Proiect. The Developer will be the initial owner and operator of The
Mayfield and the Gardens of Gideon Pond; McKnight Care Center and Lakeview will be initially
owned and ooerated by Presbyterian Homes of Arden Hills, Inc.; Presbyterian Homes on Lake
Minnetonka, will be initially owned and ot>erated by Presbyterian Homes Care Centers; Bloomington
Care Center will be initially owned by Presbyterian Homes Bloomington Care Center, Inc.; and Mill
Pond Care Center will be initially owned and operated by Presbyterian Homes Mill Pond Care Center,
1047497,RED
V2 to VI; OS/24/99
Inc. The Developer and/or one or more or all of the foregoin2: entities will be the obligors under the
Bonds (the "Obligated Groun"), All facilities will be initially operated mana2:ed by Presbyterian Homes _
Management and Services, Inc. _
The bonds or other obligations, as and when issued, will not constitute a charge, lien or
encumbrance upon any property of the City or the Cities of Little Canada, Spring Park, or Bloomington,
Minnesota or Ankeny, Iowa, except the Project and the revenues to be derived from the Project. Such
bonds or obligations will not be a charge against the general credit or taxing powers of the City or the
Cities of Little Canada, Spring Park, or Bloomington, Minnesota or Ankeny, Iowa, but are payable from
sums to be paid by the Deyeloper Obligated Group pursuant to a revenue agreement.
A draft copy of the proposed application to the Commissioner of the Department of Trade and
Economic Development, State of Minnesota, for approval of the project, together with all attachments
and exhibits thereto, is available for public inspection during normal business hours, Monday through
Friday, at the City Hall in the City.
At the time and place fixed for the public hearing, the City Council of the City will give all
persons who appear at the hearing an opportunity to express their views with respect to the financing
of the Project pursuant to the housing finance program. Written comments will be considered if
submitted at the above City office on or before the date of the hearing.
Further information concerning the housing finance program, the application to the Department ,.
of Trade and Economic Development, and the Project may be obtained from the City Administrator -
during normal business hours.
Dated: May _,1999.
BY ORDER OF THE CITY COUNCIL THE
CITY OF ARDEN HILLS, MINNESOTA
By Brian Fritsinger
Its City Administrator
e
l047497,RED
V2 to VI; OS/24/99
e
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
~\50
JlOtUY\i'\.WT
RESOLUTION NO. 99-16
RESOLUTION CALLING FOR A PUBLIC HEARING ON
THE ISSUANCE OF REVENUE BONDS TO FINANCE HOUSING AND
HEALTH CARE FACILITIES, AND A PROPOSED HOUSING PROGRAM,
AND AUTHORIZING THE PUBLICATION OF A NOTICE OF THE HEARING
(PRESBYTERIAN HOMES OBGLIGATED GROUP PROJECT)
WHEREAS, Minnesota Statutes, Chapter 462C (the "Housing Program Act"), confers upon
cities, the power to issue Revenue Bonds to finance multi-family housing developments within
the boundaries of the city; and
WHEREAS, Minnesota Statutes, Sections 469.152 through 469.165, relating to municipal
industrial development (the "Industrial Development Act"), gives municipalities the power to
issue Revenue Bonds for the purpose of the encouragement and development of economically
sound industry and commerce to prevent, so far as possible, the emergence of blighted and
marginal lands and areas of chronic unemployment; and
e
WHEREAS, the City Council of the City of Arden Hills, Minnesota (the "City"), has received
from Presbyterian Homes Housing and Assisted Living, Inc., a 501(c)(3) organization (the
"Developer"), a proposal that the City undertake a program to assist in financing a Project
hereinafter described, through the issuance of Revenue Bonds or obligations (in one or more
series) (the "Bonds") pursuant to the Housing Program Act and the Industrial Development Act;
and
WHEREAS, before proceeding with consideration of the request of the Developer, it is
necessary for the City to hold a public hearing on the housing finance program and proposal,
pursuant to the Housing Program Act and the Industrial Development Act:
NOW, THEREFORE, BE IT RESOLVED, by the City Council of Arden Hills, Minnesota as
follows:
I. A public hearing on the proposal of the Developer will be held at the time and place set forth
in the Notice of Public Hearing hereto attached.
2. The housing finance program and general nature of the proposal and an estimate of the
principal amount of Bonds to be issued to finance the proposal are described in the attached
form of Notice of Public Hearing.
3. A draft copy of the housing finance program, with proposed forms of all attachments and
exhibits will be on file in the office of the Administrator on or before the date the Notice of
e Public Hearing is published,
Resolution No. 99-16
Page Two
May 24, 1999
4, A draft copy of the proposed application to the Commissioner of the Department of Trade
and Economic Development, State of Minnesota, for approval of the project, together with
proposed forms of all attachments and exhibits thereto, will be on file in the office of the City
Administrator on or before the date of the Notice of Public Hearing is published.
5, The Administrator is hereby authorized and directed to cause notice of the hearing to be
given one publication in the official newspaper of the City, and also in a newspaper of
general circulation available in the City, not less than fifteen (15) days nor more than thirty
(30) days prior to the date fixed for the hearing, substantially in the form of the attached
Notice of Public Hearing.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 24th DAY OF MAY, 1999.
DENNIS PROBST, MAYOR
ATTEST:
BRIAN FRITSINGER, CITY ADMINISTRATOR
e
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NOTICE OF PUBLIC HEARING ON THE ISSUANCE OF
REVENUE BONDS TO FINANCE HOUSING AND HEALTH CARE FACILITES
AND
A PROPOSED HOUSING PROGRAM
(PRESBYTERIAN HOMES OBLIGATED GROUP PROJECT)
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of the City of Arden Hills, Minnesota, will meet in
the City Council Chambers at the Arden Hills City Hall, in the City of Arden Hills, Minnesota, at
7:30 p.m. on Monday, June 28,1999, to consider (i) the proposal of Presbyterian Homes
Housing and Assisted Living, Inc., a 501(c)(3) organization (the "Developer") that the City
finance the projects hereinafter described, pursuant to Minnesota Statutes, Chapter 462C and
Minnesota Statutes, Sections 469.152 to 469.1651, by the issuance of revenue obligations and
(ii) the adoption of a housing program with respect to the housing projects described below.
Description of the Project:
The project consists ofthe refinancing, acquisition, construction or renovation by the Developer
of housing and/or health care facilities as more particularly described below:
Municipality
In which the
Development
Is located Use of Bond Proceeds
Arden Hills,
:MN
Refund outstanding City of
Arden Hills, MN Housing
and Health Care Facilities
Revenue Bonds (The
Presbyterian Homes of
Minnesota, Inc. Project),
Series 1995 and finance
the renovation and
improvement of the facilities
including financing working
capital costs and costs of
Issuance
Little Canada, Refund outstanding City of
:MN Little Canada, Minnesota
Housing Facilities Revenue
Bonds (The Presbyterian
Homes of Minnesota, Inc.
Project), Series 1992
Name of
Existing
Facilitv
Nature of Facilitv
McKnight
Care Center:
208 bed nursing
home facility
and
177 unit assisted
living facility and
19 unit independent
living facility all
designed for elderly
persons
and
Lakeview:
The
Mayfield
93 rental unit
independent living
facility designed
for elderly persons
Address
3220 Lake
Johanna
Boulevard,
Arden Hills,
:MN
2850 Market
Place Drive,
Little Canada,
:MN
Resolution No. 99-16 Notice, Page Two May 24,1999 .
Municipality
In which the Name of
Development Existing
Is located Use of Bond Proceeds F acilitv Nature ofFacilitv Address
Spring Park, Refund outstanding City of Presbyterian 192 bed skilled 4527
:MN Spring Park, Minnesota Homes on nursing facility Shoreline
Health Care Facility Lake designed for Drive,
Revenue Bonds (Twin Minnetonka elderly persons Spring Park,
Birch Health Care Center MN
Project), Series 1991 and
finance the renovation and
improvement of the facility
working capital costs and
costs of issuance
Bloomington, Discharge existing Bloomington 80 bed nursing home 401 West 95th
:MN indebtedness related to the Care Center facility designed for Street,
acquisition of the facility elderly persons Bloomington,
and finance the renovation :MN
and improvement of the .
facility including financing
costs of issuance
Refund outstanding City of Gardens of 86 rental unit 10030 Newton
Little Canada, Minnesota Gideon Pond assisted living Avenue S,
Health Care Facilities facility designed Bloomington,
Revenue Bonds (The for elderly persons :MN
Presbyterian Homes of
Minnesota, Inc. Project),
Series 1992, finance
renovation and improvement
offacility, including financing
working capital costs and costs
of issuance
Ankeny, Finance the acquisition, Mill Pond 60 bed nursing home 1201
IA renovation and improvement Care Center facility and 49 rental Southeast Mill
of the facility including unit assisted living Pond Court,
financing working capital facility designed for Ankeny, IA
costs and costs of issuance elderly persons
.
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.
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Resolution No. 99-16
Notice, Page Three
May 24, 1999
The maximum aggregate estimated principal amount of bonds or other obligations to be issued
by the City to finance the Project would be $30,000,000. It is anticipated that up to three series
of Bonds will be issued to finance the Project. The Developer will be the initial owner and
operator of The Mayfield and the Gardens of Gideon Pond; McKnight Care Center and
Lakeview will be initially owned and operated by Presbyterian Homes of Arden Hills, Inc.;
Presbyterian Homes on Lake Minnetonka, will be initially owned and operated by Presbyterian
Homes Care Centers; Bloomington Care Center will be initially owned by Presbyterian Homes
Bloomington Care Center, Inc.; and Mill Pond Care Center will be initially owned by
Presbyterian Homes Mill Pond Care Center, Inc, The Developer and/or one or more or all of the
foregoing entities will be the obligators under the Bonds (the "Obligated Group"). Presbyterian
Homes Management and Services, Inc will initially manage all facilities.
The bonds or other obligations, as and when issued, will not constitute a charge, lien or
encumbrance upon any property of the City or the Cities of Little Canada, Spring Park, or
Bloomington,:MN or Ankeny, IA, except the Project and the revenues to be derived from the
Project. Such bonds or obligations will not be a charge against the general credit or taxing
powers of the City or the Cities of LittIe Canada, Spring Park, or Bloomington, MN or Ankeny,
IA, but are payable from sums to be paid by the Obligated Group pursuant to a revenue
agreement.
A draft copy of the proposed application to the Commissioner of the Department of Trade and
Economic Development, State of Minnesota, for approval of the project, together with all
attachments and exhibits thereto, is available for public inspection during normal business hours,
Monday through Friday, at the City Hall in the City.
At the time and place fixed for the public hearing, the City Council of the City will give all
persons who appear at the hearing an opportunity to express their views with respect to the
financing of the Project, pursuant to the housing financing program. Written comments will be
considered if submitted at the above City office on or before the date of the hearing.
Further information concerning the housing financing program, the application to the
Department of Trade and Economic Development, and the Project may be obtained from the
City Administrator during normal business hours.
DATED:
BY ORDER OF THE CITY COUNCIL OF THE
CITY OF ARDEN HILLS, :MN
May 25, 1999
By: BRIAN FRITS INGER
ITS: CITY ADMINISTRATOR
EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL
OF THE CITY OF ARDEN HILLS, MN
.
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Arden Hills,:MN, was duly held at the City Hall in said City on Monday, the 24th day of May,
1999, at 7:30 o'clock P.M.
The following members were present:
and the following were absent:
Member
introduced the following resolution and moved its adoption:
RESOLUTION NO. 99-16 .a
RESOLUTION CALLING FOR A PUBLIC HEARING ON _
THE ISSUANCE OF REVENUE BONDS TO FINANCE HOUSING AND
HEALTH CARE FACILITIES, AND A PROPOSED HOUSING PROGRAM,
AND AUTHORIZING THE PUBLICATION OF A NOTICE OF THE HEARING
(PRESBYTERIAN HOMES OBLIGATED GROUP PROJECT)
Member duly seconded the motion for the adoption of the foregoing resolution
, and after full discussion thereof and upon vote being taken thereon, the
following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
.
.
.
.
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
I, the undersigned, being the duly qualified and acting Administrator of the City of Arden Hills,
:MN, DO HEREBY CERTIFY, that I have compared the attached and foregoing extract of
minutes with the original thereof on file in my office, and that the same is a full, true and
complete transcript of the minutes ofa meeting of the City Council of said City duly called and
held on the date therein indicated, insofar as such minutes relate to the calling for a public
hearing on the issuance of revenue obligations.
WITNESS my hand this 24th day of May, 1999.
BRIAN FRITSINGER
CITY ADMINISTRATOR
OS/21/99 FRI 17:30 FAX 6126337839
City of Arden Hills
***************************
*** ERROR TX REPORT ***
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OS/21 17:30
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City of Arden Hills
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*********************
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*********************
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City of Arden Hills
*********************
*** TX REPORT ***
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3925
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OS/21/99 FRI 17:29 FAX 6126337839
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.
.
CIty of Arden Hills
~001
*********************
*** TX REPORT ***
*********************
3926
6286833 /
OS/21 17:27
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OS/22/99 SAT 10:43 FAX 6126337839
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.
CIty of Arden Hills
19J00l
$$$$$$$$$$$$$$$$$$$$$
... TX REPORT ...
*********************
3931
6123701378
BRW, INC,
OS/22 10:43
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.
City of Arden Hills
~001
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*********************
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3932
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.
City of Arden Hills
~001
*********************
*** TX REPORT ***
*********************
3933
6339550
OS/22 10:45
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OS/22/99 SAT 10:48 FAX 6126337839
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ST, TIME
USAGE T
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.
.
City of Arden Hills
Ig] 001
*********************
... TX REPORT ...
*********************
3934
6333846
OS/22 10:46
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OS/22/99 SAT 10:49 FAX 6126337839
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CONNECTION TEL
CONNECTION ID
ST, TIME
USAGE T
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.
.
CIty of Arden Hills
I4i 001
*********************
*** TX REPORT ***
*********************
3935
4810551
OS/22 10:48
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OS/22/99 SAT 10:51 FAX 6126337839
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CONNECTION ID
ST, TIME
USAGE T
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.
.
City of Arden Hills
19J00l
*********************
... TX REPORT ...
*********************
3936
6122279371
OS/22 10:50
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OS/22/99 SAT 10:52 FAX 6126337839
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CONNECTION TEL
CONNECTION ID
ST, TIME
USAGE T
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.
.
City of Arden Hills
~001
*********************
*** TX REPORT ***
*********************
3937
4821262
OS/22 10:51
01'00
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4
e
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
May 21, 1999
Mayor and City Council ~
Brian Fritsinger, City Administrat~
TO:
FROM:
SUBJECT:
Administrator Comments for the May 24, 1999 Council
Meeting
THE REGULAR MEETING OF THE
ECONOMIC DEVELOPMENT
AUTHORITY (EDA)
HAS BEEN CANCELED
1. Approval of Minutes
The City Council is asked to approve the Minutes of the May 10, 1999 and the May 17,
1999 Council W orksession.
2.
Consent Calendar
a. Claims and Pavroll
The City Council is asked to approve vendor claims in the amount of
$137,609.17, and payroll for the period most recently ended. The Council should
note payment to Forest Lake Contracting in the amount of$55,254.37 for Pay
Estimate #1; to MCES in the amount of $36,627.49 for June sewer charges; and to
Architectural Alliance in the amount of $7,588.11 for professional services.
b. Probationarv Appointment. Michelle Olson. Recreation Prol!ram Supervisor
The City Council is asked to approve the six (6) month probationary appointment
ofMs, Michelle Olson as Recreation Program Supervisor for the City of Arden
Hills, effective May 27, 1999.
3, Unfinisbed and New Business
a. Receive 1998 Audit Rcport. Abdo. Abdo. Eick & Mevers
The City Council is asked to receive the 1998 Audit Report. A representative of
Abdo, Abdo, Eick & Meyers will be in attendance to present the Report.
b.
Metro East Development Partnership Presentation. David Pil!l!ott
David Piggott will be in attendance to provide a brief presentation about the
Metro East Development Partnership Strategic Plan,
.
Administrator Comments for the May 21, 1999 Council Meeting
Page Two
May 21, 1999
e
c. P1anninl!: Cases
1. Case #99-07. Cardiac Pacemakers. Inc.. 4100 Hamline Avenue N.
PUD (Master Plan)
The Planning Commission is recommending approval of Planning Case
#99-07, Master PlanIPlanned Unit Development amendment, subject to
conditions. The applicant is proposing to update their Master Plan to
incorporate recent additions to its campus, and also future buildings and
parking lots.
2. Case #99-03, Josephine East L.L.C.. 3183 Lexinl!ton Avenue.
Preliminary and Final Plat and Variance
The Planning Commission is recommending approval of Planning Case
#99-03, Preliminary and Final Plat including variances, subject to
conditions. The applicant is proposing a Preliminary and Final Plat for
four (4) lots in the area of Shoreline Lane.
d.
Purchase Authorization. Sewer Easement Machine
The City Council is asked to approve the Joint Purchase Agreement with the City
of White Bear Lake, and authorize the purchase of one (1) easement machine,
following the execution of the Joint Purchase Agreement. The cost to the City of
Arden Hills for the easement machine and trailer package should not exceed
$9,247.66.
e
e. 1999 Committee Appointments
The City Council is asked to provide direction on the committee and task force
appointments for the remainder of 1999.
f. Res. 99-16. Callinl!: for Public Hearinl!: for Presbvterian Homes Bond Issue
The City Council is asked to adopt Resolution #99-16, calling for a public hearing
on the issuance of Revenue Bonds to finance housing and health care facilities
and a proposed housing program, and authorizing the publication of a notice of
the hearing. The adoption of this resolution would schedule a public hearing for
June 14, 1999.
g. Sewer Infiltration Inspection Alternate. Residential Water Meter
Replacement Proiect
The City Council is asked to discuss and consider the idea of adding an alternate
to the water meter replacement/upgrade specifications that would include the
inspection of sump pump/drain tile discharge connections.
e
.
e
.
.
Administrator Comments for the May 21, 1999 Council Meeting
Page Three
May 21,1999
4. Department Report
The City Council will find the department report enclosed for each of the various City
Departments. Activities related to the Administration Department include:
. General Administration
. 1999 Committee Restructurin!!:
Staff worked with the City Council on finalizing the various changes to the 1999
committee structure, This included the creation of new committees and task
forces, clarification of the role of the committees and all participants, and the
process to be followed on the transition.
. Human Ri!!:hts State Meetin!!:
Staff facilitated the City's hosting of the State Human Rights Board at City Hall
on Saturday, May 22nd, Sushila Shah continues as the City's representative on
this board.
. Newsletter Committee
The committee is currently working on the June, 1999 edition. The Committee
prepared and delivered the May edition.
. Community Representations
As City Administrator, I've attended a variety of meetings representing the City this
past month, including the League of Minnesota Cities (LMC) Loss Control
Workshop; Parks and Recreation Committee meetings; Bethel College; Minnesota
National Guard; Springstead; County Managers; County Leaders; MnDOT; Ramsey
County Public Works Department; Minnesota City and County Managers Association
Annual Conference; Ramsey County Sherrifs Contract Group; North Suburban
Cable Commission; and I-35W Corridor Coalition; Rotary; and MnDOT.
. Miscellaneous Activities
The Administrator worked on a variety of issues this past month. These included,
City Hall design and audio/visual design for City Hall; land transfer for City Hall;
future design of Highway 96/Highway 10; County Road I design; Lake Johanna
Boulevard turnback; hiring of Recreation Program Supervisor; various Parks
Development projects; and Presbyterian Homes bond sale.
.
.
.
DRAFT
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL MEETING
MAY 10, 1999
7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDERlROLL CALL
Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular
City Council meeting at 7:30 p.m.
Present:
Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Gregg
Larson, Paul Malone and Lois Rem.
Absent:
None.
Also present were City Administrator, Brian Fritsinger; Assistant to the City
Administrator, Kevin Ringwald; Public Works Director, Dwayne Stafford; City
Accountant, Terrance Post; City Engineer, Greg Brown, BRW; Associate Planner, Nancy
Randall; and Recording Secretary, Lori Rolfson.
ADOPT AGENDA
MOTION:
Councilmember Aplikowski moved and Councilmember Rem seconded a motion
to adopt the agenda for the May 10, 1999, regular City Council meeting, as
submitted. The motion carried unanimously (S-O).
APPROVAL OF MINUTES
A. April 26, 1999 Regular Council Meeting
Mr. Fritsinger requested the following changes: On page five, third paragraph from the bottom,
the second line should read, "... being proposed is needed and the projected costs...". On page
19, last paragraph, second line, the words "City of' should be stricken.
Councilmember Larson requested the following changes: On page 12, last paragraph, the third
sentence should read, "When weighing the evidence of smoking, smoking appears to contribute
to health effects." In the second line of the same paragraph, the word affect should be changed to
!effect.
Councilmember Malone requested the following changes: On page four, last paragraph, the third
sentence should end, "...he had been concerned about the cost of the project from the beginning."
On page eight, third paragraph from the bottom, the last line should read, "...the park dedication
fee is based on a land value of only $2.00 per square foot." In the second paragraph from the
bottom, the last line should also read, "...the park dedication fee basis is only $1.S0 per square
foot."
Mayor Probst requested the following change: On page three, third paragraph from the bottom,
the name Mr. Steward should be changed to Mr. Stewar!,
ARDEN HILLS CITY COUNCIL - MAY 10, 1999
DRAFT
2
MOTION:
Councilmember Malone moved and Councilmember Aplikowski seconded a
motion to approve the meeting minutes of the April 26, Regular Council Meeting,
as amended. The motion carried unanimously (5-0).
.
CONSENT CALENDAR
A. Claims and Payroll
MOTION:
Councilmember Malone moved and Councilmember Larson seconded a motion to
approve the Consent Calendar and authorize execution of all necessary documents
contained therein. The motion carried unanimously (5-0).
PUBLIC COMMENTS
Mayor Probst invited those present to come forward and address the Council on any items not
already on the agenda.
Mr, BoydPaulu3782 McCracken Lane, expressed concern regarding the request by Bethel
College to construct an additional parking lot. He and other neighbors are concerned that the
issues with Bethel College are being brought to the City in a piece-meal manner and are not
being considered in a comprehensive manner. There is concern that the proposed parking lot,
and another roadway on the College Master Plan, off Highway 51, will have serious grade issues.
The relocation of the tennis is also a concern. These items all tie together and the neighborhood
feels that they should be considered as a package. Approving the parking lot in the location of
the tennis courts does not resolve the impact of where the tennis courts will be relocated. The
College has proposed possible locations, however, the existing location, next to the athletic
complex makes the most sense, It does not make sense to relocate them to another area on
campus.
.
Mr. Paulu stated that comments had been made at the Planning Commission meeting regarding
the need for major soil corrections if the tennis courts were to remain in place. He expressed his
belief that major soil corrections will need to be made regardless of where the tennis courts are
located.
There were no other public comments.
UNFINISHED AND NEW BUSINESS
A. Resolution #99-14, Requesting Approval of Charitable Gambling Premises Permit
Application for ABW A Lady Slipper Chapter at Flaherty's Arden Bowl
Mr. Post explained that the Council had before it a memo that supports the staff's
recommendation to approve Resolution #99-14. The Resolution is a two-year premises permit .
renewal for the American Business Women's Association (ABW A) Lady Slipper Chapter to
conduct Class B gambling activity (i.e., paddle wheels, pull-tabs, tipboards) at Flaherty's Arden
.
.
.
DRAFT
ARDEN HILLS CITY COUNCIL - MAY 10, 1999
3
Bowl. Their current premises permit license will expire on July 31, 1999. The State Charitable
Gambling Board requires the Premises Permit renewal applications and supporting City
resolutions be reviewed and approved 60 days prior to license expiration date.
Staff has obtained background checks for all individuals with check signing authority of the
charitable gambling organization and noted no irregularities. A review of compliance with the
ordinances 50 percent trade area spending requirements has resulted in a finding that the
organization has met this City requirement by expending a higher percentage in the trade area.
Mr, Post referred to Exhibit C, page two of two, and noted that the schedule indicates that the
organization has given more than 100 percent of net profits, which is not possible. The state has
allowed organizations with multiple sites to pool their lawful purpose spending, which had been
site by site. Therefore, this organization has pooled the results with their Roseville operation.
Mr. Post stated that he spoke with the organization and they have agreed to go back to the old
way of designating which of the contributions are from Arden Hills net profits, as if it where a
stand-alone operation.
Exhibit D presents the by-laws of the organization and the mission statement of how the
donations are considered.
Mr. Post advised that staff recommends that the City Council consider approving Resolution
#99-14, Approving ABW A Class B Charitable Gambling Premises Permit Renewal Application
at Flaherty's Arden Bowl.
With regard to the resolution itself, Mr. Fritsinger suggested the following change: In the first
paragraph, the word "REQUESTING" should be changed to "GRANTING". Additionally, in
the fifth paragraph, first line, the word "approve" should be changed to "grant".
Councilmember Malone noted that the State of Minnesota, not the City of Arden Hills, actually
makes the final approval ofthe request. Mr. Post stated that the City approves the Premises
Permit and the State of Minnesota will not approve the license unless there is a locally approved
Premises Permit. Councilmember Malone stated that, since the City cannot actually grant the
permit, the wording ofthe Resolution is correct.
MOTION:
Councilmember Malone moved and Councilmember Aplikowski seconded a
motion to approve Resolution #99-14, Approving ABW A Class B Charitable
Gambling Premises Permit Renewal Application at Flaherty's Arden Bowl. The
motion carried unanimously (5-0).
B. Planning Case #99-05, Bethel College, 3900 Bethel Drive, Site Plan Review
Ms. Randall explained that the applicant was requesting approval of a site plan to allow for a
parking lot expansion at the Bethel College campus located at 3900 Bethel Drive. Bethel
College is currently operating under a Special Use Permit, which was issued in March of 1978.
In September 1980, the Master Plan was updated to allow for site plan approval of those requests
that are in conformance with the Master Plan. The Master Plan was last updated in 1996.
ARDEN HILLS CITY COUNCIL - MAY 10, 1999
DRAFT
4
The proposed parking lot is shown as tennis courts on the Master Plan. Staff has determined the
parking lot to be similar in nature to the approved tennis courts. However, if the tennis courts are .
to be reintroduced, either now or in the future, then this would require an amendment to the
Master Plan.
The applicant currently has a parking demand of 1,511 parking spaces and has 1,806 parking
spaces on site. Therefore, the site contains sufficient parking spaces to meet the minimwu
requirements of the Special Use Permit. However, students, visitors, and staff have been having
difficulty finding parking during peak times, due to the location of the parking spaces.
In addition to adding to the parking lot, the College is taking several steps to reduce the parking
problem:
. Freshmen will not be allowed to have cars on campus. For special needs, a small nwuber of
spaces will be allotted and available by appeal.
. Shuttle service will be expanded to allow for increased student needs.
. Car pooling incentives are being implemented for faculty and staff.
. A vehicle registration fee of $40 per semester will be implemented for all students. This
registration fee will be used for purposes such as increased shuttle service, lot security, and
the construction and maintenance of new and existing parking lots.
The applicant is proposing to add additional lighting adjacent to the parking lot. There currently
is lighting along the west side of the tennis courts for the trail. The applicant is proposing four, .
400 watt high pressure sodiwu fixtures on two, 25 foot poles.
When the site plan was brought before the Planning Commission, the applicant had proposed a
different layout for the parking lot. The Planning Commission and staff had noted several
potential problem areas. The applicant has revised their plan to accommodate some of the
concerns with the parking lot design, handicap parking, and roadway grade,
The concerns expressed about the original layout were: Area 1, traffic will have to circulate to
the rear of the parking lot to exit. Area 2 may be difficult for vehicles exiting the stall to see cars
moving towards the exit. Area 3 three may be confusing due to vehicles entering from both
directions, Vehicles backing out of Area 4 will be going against traffic. The layout was
modified by moving some parking down, and removing some parking spaces at the south end of
the parking lot. Area 3 is still a minor issue with traffic from both sides of the parking lot
meeting in the middle and there is no indication of which lane has the right-of-way, however, the
cars will be face-to-face when converging on this area.
At the Planning Commission meeting, the steep grade of the entrance to the parking lot had been
discussed. The roadway grade approaching the parking lot has been reduced to a seven percent
grade from a 10 percent grade, as recommended by the City Engineer.
The proposed parking stalls are nine feet by 16 feet when the Code requires that the stalls be nine .
feet by 18 feet, Bethel College has an existing parking lot with a similar layout just south of
Chalberg Residence. Staff has taken several photographs of the parking lot and would find that
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ARDEN HILLS CITY COUNCIL - MAY 10, 1999
DRAFT
5
the layout functions safely. However, this lot is not used as heavily as the proposed lot and
several cars were parking beyond the markings along the exterior of the lot.
Staff received a letter from Mark Nagel, 1459 Arden Oaks Drive, prior to the Planning
Commission meeting with concerns about the relocation of the tennis courts. The applicant has
provided a couple proposed locations, however, they have not made a final decision. One
proposed location would be in the area of the current baseball field, the other would be in the
area of the joint effort across Highway 10.
Ms, Randall advised that the Planning Commission recommended approval of Planning Case
#99-05, Site Plan, to create additional parking, subject to the following conditions:
1. If the relocation of the tennis courts is to be located on the Bethel Campus, under a
special use permit, an amendment to the Master Plan be acquired.
2. Review of the parking lot layout by the applicant's engineer, and either modifying the
parking lots design or supplying a statement that it can operate safely.
Ms. Randall stated that the applicant has attempted to satisfy condition number two.
3. Compliance with the letter from Bethel College dated December 10, 1998.
4.
Rice Creek Watershed District approval.
5. Maintenance of the vegetative buffer on the west side of this parking lot in accordance
with the Shoreland Ordinance.
6. Compliance with the Lighting Standards of the Zoning Ordinance.
7, Confirmation that handicap spaces will be provided.
Ms. Randall stated that handicap spaces had been added to the layout.
8. A finding that the grade of the roadway is acceptable.
Ms. Randall stated that condition number eight had been accomplished.
Councilmember Larson requested the number of parking spaces that this parking lot would
contain. Ms. Randall stated that this lot would contain approximately 106 parking spaces.
Councilmember Rem stated that page two of the staff memo indicates that the campus currently
has 295 more parking spaces than it has a demand for. The letter from Bethel College dated
December 10, 1998 indicated that there was a need for 40 to 60 additional parking spaces during
peak times. At that time, steps were implemented by the campus to introduce new parking
initiatives that will begin in the fall of 1999. With these steps, it would seem that the College has
dealt with the need for additional parking spaces, and there is other excess parking on campus.
ARDEN HILLS CITY COUNCIL - MAY 10, 1999
DRAFT
6
The construction of a new parking lot is a large expense and will have an effect on the remaining
campus property. e
Council member Rem requested additional information regarding the statement that, if the tennis
courts where to remain, major soil corrections would be required. Ms. Randall explained that the
tennis courts are in disrepair and would need to be fixed if they were to remain. In order to repair
the tennis courts, soil corrections would have to be performed.
Councilmember Rem asked if soil corrections will need to be made if the parking lot is
constructed. Ms. Randall stated that soil corrections would need to be made for the parking lot
as well.
Councilmember Rem asked if the parking lot at the north end of the campus was existing or
proposed. Ms. Randall stated that the parking lot has been partially built. Councilmember Rem
asked if the Code allows for a maximum number of parking spaces. Ms. Randall explained that
there is no maximum limit for the number of parking spaces. Parking lots are limited by the total
lot coverage requirements.
Councilmember Malone requested confirmation that the parcel is zoned B-2, Ms. Randall stated
that this was correct. Councilmember Malone noted that this zoning district would allow up to
75 percent lot coverage by building, parking lots, and other impervious surfaces. Ms. Randall
agreed. Councilmember Malone stated that the Bethel College Master Plan limits the total lot
coverage to 25 percent and this proposal is within this coverage limitation. He noted that if the
property were being used to the full extent of the zoning district there would be three times the
lot coverage. Therefore, he was not concerned about the request for an additional parking lot
because the land use is much less intensive than it could be.
e
With regard to Mr.Paulu's comments, Councilmember Malone stated that the City Council does
review the requests by the College as a total package. He noted that one condition for approval
by the Planning Commission had been that relocation of the tennis courts would require an
amendment to the Master Plan. Councilmember Malone stated that he was in favor of the
request.
Councilmember Aplikowski expressed concern regarding the proposed length of the parking
stalls. She has experienced problems with the other parking lots that do not meet the code-
required length, particularly in the winter when the snow piles up. Mr. Ringwald stated that, in
the summer time, when the parking lot is more intensely used, the cars do tend to overhang the
edges of the parking spaces. The reason the length ofthe proposed parking spaces may work is
due to the 16 foot travel isle, when a typical travel aisle is 12 foot in width. Therefore there
would be an additional four feet added into the travel aisle of the proposed parking lot to allow
extra space.
Councilmember Larson stated that he had questions for the Bethel College representative.
With regard to the comment by Councilmember Rem of the extra parking spaces on campus, Mr. e
Bruce Kunkel, Vice President of Campus Services, stated that these parking spaces are located at
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ARDEN HILLS CITY COUNCIL - MAY 10, 1999
DRAFT
7
the north end of the campus and are not near the residence hall. Additionally, the demographics
of the College have changed since the northern building was built in 1965. Students had once
generally been young and single or recently married without families. The students now tend to
be in the mid-thirty's to mid forty's with families and additional vehicles. Additional parking
had been built in the northern location with these demographic issues in mind, The parking near
the Great Hall is a challenge and, with the new residence hall, the proposed parking lot is
considered a very important addition to the campus.
Mr. Kunkel noted that in both the 1991 and 1996 amendments to the Master Plan, the acreage
across Old Highway 10 was requested to not be included in the campus Master Plan. This is why
this area had not been considered.
Councilmember Larson asked, when the new policies where implemented to address the current
parking issues, had there been an estimate of how much demand for parking on campus would be
reduced. Mr. Kunkel stated that there are approximately 140 Freshmen on campus with vehicles
and the new policy should free up approximately that number parking spaces, When considering
the other incentives being implemented, it would not be possible to estimate what the impact of
the shuttle service and car pooling would be.
Councilmember Larson asked when the project would begin if the Planning Case were approved.
Mr. Kunkel stated that the College hopes to have the parking lot completed by the fall of 1999
and lias a projected start date of August 15, 1999.
Councilmember Larson asked where the students will play tennis on campus if the tennis courts
are removed. Mr. Kunkel explained that the students utilize the sports and recreation center to
play tennis. The varsity has not used the tennis courts for a number of years due to the condition
ofthe courts.
Councilmember Larson shared the concerns of Councilmember Rem. He had served on the
Planning Commission prior to the City Council and could recall at least three other times when
the Commission had acted on requests for additions to parking lots on campus. He felt then, and
continues to feel, that the College has not performed a comprehensive assessment of enrollment
projections and the demand for future parking. He was also concerned that within the College
campus there are a number of ditches along Bethel Drive which are experiencing ditch erosion
from the amount of water running through them. Additionally, the construction fences for the
new construction on the north side ofthe major east-west road are down in places on the north
and south sides.
Councilmember Larson stated that he understands that the campus is developed well below what
would be allowed according to the zoning district. However, the roads off campus are impacted
by the traffic on campus.
Mr. Kunkel stated that the restrictions being placed on the Freshman on campus have not been
taken lightly. It is assumed that this act will have an impact on the enrollment as there are certain
students who will choose a different college in order to be allowed a vehicle on campus. The
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College acknowledges that it needs to manage parking and it will continue to do so. He does not
envision coming back to the City to request additional parking. .
Councilmember Larson stated that he believes that Mr. Kunkel sincerely believes that the
College will not request additional parking, however, he has heard this statement from other
College officials in the past. He asked what the College's intentions are with regard to future
enrollment. Mr. Kunkel stated that enrollment projections are not an exact science. For the
traditional college, enrollment numbers are approximately 2,400 to 2,500 each year, Bethel
College anticipates enrollment in excess of2,350 this fall that is relatively close to traditional
enrollment figures.
Councilmember Larson noted there is the possibility of an additional 150 students if the college
reaches the traditional enrollment figures. He wondered what plans there may be in the future for
more parking and how these additional students will be accommodated. Mr. Kunkel stated that
the College has reached a point where it is not interested in adding more parking lots, The
College is interested in managing the number of cars allowed on campus.
Councilmember Larson asked Mr. Kunkel to look into the construction silt fences that are down
on campus. Mr. Kunkel stated that he would.
Mayor Probst stated that he supports the recommendation of the Planning Commission. He
indicated that over the years the College has expressed concern for moving the Master Plan
along. The College has been before the Planning Commission a number of times over the last 12 .
to 15 years and they have been very forthright with their requests in terms of the logic behind the
requests. He indicated that the proposed parking lot is an appropriate location to serve the new
residents hall, and the College has been up front about the issue of the tennis courts. Although
the issue is not resolved, there are opportunities for the issue to be dealt with and the College will
have to request an amendment to their Master Plan in order to relocate the tennis courts
Mayor Probst noted that the College has been respectful to the City in not incorporating the land
west of Old Snelling Avenue in their Master Plan. He indicated that the process of dealing with
this parcel has been slowed down due to the departure ofMr. Hjelle. He did not want the
neighborhood to assume that these two issues are connected. He expressed his confidence that
the issue of the tennis courts will be dealt with by the College and he stated that he would
support approval of the request as recommended.
Councilmember Rem thanked Mr. Kunkel for being present at the meeting to answer questions.
She realizes that the campus is private property and she wanted Mr. Kunkel to understand that
Bethel College is not the only one who may feel that private property is being restricted.
Councilmember Aplikowski agreed that the campus is private property and stated that the City
does not want to penalize the College for being successful. She suggested that the City should
petition for rapid transit. Many students would prefer to use rapid transit rather than driving cars.
She stated that she too would support the request as recommended.
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Councilmember Larson stated that he would support the request assuming that this would be the
last time Bethel College will request additional parking under their current enrollment.
MOTION:
Councilmember Malone moved and Councilmember Aplikowski seconded a
motion to approve Planning Case #99-05, Site Plan, to create additional parking,
subject to the following conditions:
1. If the relocation of the tennis courts is to be located on the Bethel Campus,
under a special use permit, an amendment to the Master Plan be acquired.
2. Compliance with the letter from Bethel College dated December 10, 1998.
3, Rice Creek Watershed District approval.
4. Maintenance of the vegetative buffer on the west side of this parking lot in
accordance with the Shoreland Ordinance.
5. Compliance with the Lighting Standards of the Zoning Ordinance.
The motion carried unanimously (5-0).
C. Pay Estimate #1, Forest Lake Contracting, West Round Lake Road (Phase I)
Mr. Brown explained that the City of Arden Hills awarded Forest Lake Contracting the West
Round Lake Road Improvement Project Phase 1 on March 8, 1999. Change Order #1 was
approved by the City Council on April 12, 1999, reducing the contract amount by $32,000.00
from $794,725,05 to $762,725,05.
The Contractor has mobilized and placed the mobile field office. All the topsoil has been
removed from the pond location and the proposed right-of-way and the Contractor has begun to
haul some of the topsoil material off site. Most of the tree removal for this project has been
completed, the house has been removed from the site and grading for the pond is underway.
Mr. Brown advised that the City Engineer recommends the Council approve Pay Estimate #1 for
Forest Lake Contracting in the amount of$55,254.37. A retainage of5% is being held for the
proj ect.
MOTION:
Councilmember Malone moved and Councilmember Larson seconded a motion to
approve Pay Estimate #1 for Forest Lake Contracting, Inc. of Forest Lake,
Minnesota in the amount of$55,254.37, The motion carried unanimously (5-0).
D. Accept Drainage Survey and Report
Mr. Brown explained that BRW and the Public Works Director have completed a
comprehensive, city wide drainage survey. The survey was performed to document existing and
potential problem areas and develop a scope of work for future maintenance activities. The
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report provides an overview of existing drainage ways within the City, highlights areas that need
maintenance, provides estimated budgeted costs for the maintenance work and lays out a e
schedule. The report also details potential locations for regional pond construction throughout
the City to help improve the water quality of City lakes and wetlands. The newly formed Water
Quality Task Force is expected to provide further direction regarding the construction of regional
ponds within the City. A detailed graphical map, illustrating City lakes, wetlands and storm
drainage infrastructure, along with the recommended maintenance work, was attached to the
report.
Mr. Brown advised that the City Engineer recommends that the City Council accept the Drainage
Survey and Report and direct staffto begin preparing plans and specifications for the 1999
Drainage Improvement Project.
Councilmember Malone asked if the work being proposed is in addition to 509 Plan projects and
if these projects are still outstanding. Mr. Post stated that all 509 projects had been completed
with the exception of the Red Fox/Grey Fox frontage road project which has been deferred until
future road reconstruction.
Councilmember Malone noted that drainage improvement projects were the intended use for the
Service Water Management Utility. He stated that it was unfortunate that not all the resources of
this utility could not be used for the new drainage projects because they were previously spent
on road reconstruction work. He stated that he is comfortable with the report as submitted.
Mayor Probst noted that the cost estimates are gross and asked if there is a degree of confidence
that the figures are relatively accurate. Mr. Brown stated that with the scope of work being
identified, staff is comfortable with the proposed cost estimates. He indicated that the figures are
based on a five year program. $50,000 per year has been allocated to the first two years and
$25,000 per year thereafter. Depending upon the results of the first two years, it may be
suggested to consolidate a couple of the remaining years of work. None of the areas identified
are life or property threatening so if, for some reason, some of the work is not accomplished as
scheduled, it will not cause a dire situation.
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Mayor Probst confirmed that some of the adjacent road projects would utilize funds beyond the
road reconstruction expenditures. Mr. Brown agreed and stated that it made sense to include
some of the maintenance work with the road projects. The storm sewer costs will be included in
the road projects.
Mayor Probst indicated that he wanted a clear understanding of what dollars are being
committed, since over the last few years stormwater funds have been utilized to fund some street
projects. He also noted that the costs associated with the regional ponds had not been included in
the estimate and would be above and beyond the proposed cost estimate. Mr. Brown concurred.
Mayor Probst asked if all the regional ponds would be located on public property. Mr. Brown
stated that some pond areas would be within Ramsey County's jurisdiction and most others .
would be adjacent to existing wetlands. Mayor Probst confirmed that there would be no private
.
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land acquisition. Mr. Brown stated that the intent was to avoid private land acquisition as it
would be hard to justify the acquisition of improved property,
Mayor Probst asked that when the map is updated, references be made in the text to the existing
grit chambers.
Councilmember Larson noted that staff s recommendation is that the Council accept the
Drainage Survey and Report and direct staff to begin preparing plans and specifications for the
1999 Drainage Improvement Project. He asked if staff had determined what projects would be
included in the 1999 project. Mr. Brown stated that the first two projects to be proposed would
be McClung Drive and Siems Court, With regard to the Siems Court project, staff is waiting to
see how the street grading turns out and this project is directly connected to the street
improvement projects. The McClung Drive project is a stand-alone.
Councilmember Larson asked, if the Siems Court project does not move forward this year, would
the the Karth Lake project take its place. Mr. Brown stated that this would be a logical step and
noted that the Karth Lake project was another stand-alone project.
MOTION:
Councilmember Larson moved and Councilmember Aplikowski seconded a
motion to accept the Drainage Survey and Report and direct staff to begin
preparing plans and specifications for the 1999 Drainage Improvement Project.
The motion carried unanimously (5-0).
E.
Purchase of Sewer Maintenance Machine
Mr. Stafford explained that the City currently has the capability to clean sewer lines, however it
does not have the means to remove the sludge and debris from the sewer manholes. Currently,
Public Works employees insert a shop-made screen in the downstream manhole while cleaning
the lines. This screen collects sand and debris that is then removed by hand. Beyond the
physical demands of this type of work, OSHA classifies any entry into a manhole or lift station
as a confined space entry. To legally perform this entry, the following steps must be taken:
. Confined space entry permit must be filled out
. Air quality tests must be continuously performed
. Blowers must be provided to circulate fresh air
. An additional spotter person must be present while any worker occupies a confined space
The truck mounted vacuum machine is designed to vacuum sludge and debris from sewer
manholes as lines are cleaned, thus eliminating most personnel entries into a confined space area.
Mr. Stafford indicated that here are other uses for the sewer vacuum machine as well. During
water main, sewer main and force main repairs, other cities use their vacuum machines to draw
the saturated soils away from the area to be repaired. This allows the dry soils to be returned and
compacted in the repair excavation. When all the soils are excavated with a backhoe, often the
entire excavation is hauled away and replaced with dry, compactable material.
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Another use that may be realized, where access is possible, is the ability to remove some of the
deltas forming at storm sewer outlets into various lakes, ponds and streams, Vacuum machines .
have the ability to draw the delta material directly into the truck, eliminating the need for a
backhoe or dump truck with little restoration required.
The most important other use for the Public Works Department is the ability to clean grit
chambers. To this point, the grit chambers have been cleaned with demonstration vacuum
equipment.
Staff has looked at three different brands of sewer vacuum machines, and is most confident with
the Vactor brand of machine. Vactor currently has the State of Minnesota contract to provide
vacuum machines to members of the State of Minnesota Cooperative Purchasing Venture.
The State of Minnesota employs specification writers to author specifications for nearly all major
state purchases, The state asks that suppliers bid on the prescribed equipment and include
pricing for common options, Purchases made under this agreement also meet state bidding
requirements for purchases over $25,000, thus eliminating the need of preparing specifications
and advertising for bids, and the chance of ending up with an unknown product by taking the
lowest bid.
There are basically two sizes of machines with typical prices ranging from $120,000 to
$250,000. Staff has reviewed available options for the unit, and the total cost for the
recommended Sewer Vactor is $147,677.16, including sales tax. Staff had budgeted $145,000 .
for the vacuum machine purchase in 1999. Costs for the machine, plus the additional $2,677.16
would be paid for from sewer funds. Staff does feel that the machine would be enough of an
asset to the City to justify the extra cost.
Mr. Stafford advised that the Public Works Director recommended that the City Council
authorize staff to purchase one Vactor brand sewer maintenance machine, per specifications,
through the State of Minnesota Cooperative Purchasing Venture at a total cost not to exceed
$147,677.16.
Mr. Stafford stated that he had specifications and photographs of the vacuum machine available
for the Council's review.
Mayor Probst stated that the purchase of the vacuum machine has been on the City's agenda for a
number of years and had been continuously deferred. He agreed that the City should move
forward with the purchase of the vacuum machine this year. He asked staff the status of the sales
tax repeal. Mr. Fritsinger stated that the League of Minnesota Cities had indicated that the sales
tax repeal was not moving forward. The repeal would result in an annual reduction of $80
million dollars worth of revenue and the legislature was unwilling to support this cut.
Councilmember Aplikowski stated that it would be interesting to approach Vactor and inform
them that the City can only pay $145,000 for the vacuum machine.
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Mr. Stafford noted that once the new vacuum machine is in service, staff intends to have the
existing equipment appraised and either sold at a public auction, or advertise in the League of
Minnesota City magazine. He felt certain that at least one of the two pieces of cleaning
equipment would be dispensable. Councilmember Malone asked if both the rodder and the jetter
would be sold. Mr. Stafford felt certain that the rodder would be sold and that the jetter may be
sold. If the City were not offered enough money for the jetter, it may be decided to keep it as it
is in good shape.
MOTION:
Councilmember Malone moved and Councilmember Aplikowski seconded a
motion to authorize staff to purchase one Vactor brand sewer maintenance
machine, per specifications, through the State of Minnesota Cooperative
Purchasing Venture at a total cost not to exceed $138,664,00, excluding
Minnesota sales tax of$9013.16, for a total capital expenditure of $147,677.16.
The motion carried unanimously (5-0).
With regard to the suggestion of using the vacuum machine to remove deltas, Mayor Probst
asked what the regulations are regarding doing this work before having to perform dredging. Mr.
Fritsinger stated that the City would have to be in contact with the Rice Creek Watershed
District.
Although it may be an issue for the Water Quality Task Force, Mayor Probst noted that there is a
level of debris in Lake Johanna that was not there 15 years ago and has grown significantly over
the last five years.
Councilmember Larson asked where the material collected out of the sewers is taken. Mr.
Stafford stated that MCES has various places, depending upon the type of material.
F. Agreement for Installation and Maintenance of Traffic Control Signal
Mr. Stafford explained that as part of the Ramsey County reconstruction plan for Highway 96,
signalization of the Highway 96/West Round Lake Road intersection was not included. Ramsey
County officials had indicated that signalization could be introduced, however, at Arden Hills'
expense, as warrants for signalizations have not been met at the present time. As a result of
increased traffic from the Gateway Development to date, and more traffic expected as
development continues, the City included signalization with streetlights for that intersection as
part of the West Round Lake Road Phase I improvement project.
Ramsey County Public Works has asked that the City enter into an agreement with the County
whereby the City provides the installation of the traffic control signals and signs, at the City's
cost. The County, upon completion of the installation, will then take ownership and maintain the
signals and signs. The City will retain responsibility for the electricity costs for the streetlights
and signals.
Staff had looked for other similar agreements and could not find one that compares exactly to
this agreement. However, it does appear to be typical for the County to take ownership and
ARDEN HILLS CITY COUNCIL - MAY 10, 1999
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maintain the equipment, although some maintenance is charged back to the City. It is also
typical for the City to provide electricity to the lights and signals.
.
Mr. Stafford advised that Staff recommends Council authorize the Mayor and City Administrator
to execute Agreement No, 99002 with Ramsey County, relating to the installation and
maintenance of traffic signals, street lights and signs at the Highway 96/West Round Lake Road
intersection.
Councilmember Aplikowski stated that she did not understand why this intersection would need
signalization at this time. She asked if traffic counts were provided to the City from Ramsey
County, Mr. Fritsinger stated that the City had not worked with Ramsey County to determine the
timing of the signalization. As part of the work with Welsh to develop the Gateway District,
there was a specific traffic analysis performed that warranted the need for signalization as the
area developed. As an employee working on West Round Lake Road, Mr. Fritsinger stated that a
traffic signal is needed, both in the morning and in the afternoon, Councilmember Aplikowski
asked if the signal is needed now or in the future. Mr. Fritsinger stated that the signal is needed
now.
With regard to Ramsey County gaining ownership of the signals, lights and signs, Mayor Probst
asked if the County would be allowed to remove the signal since the intersection does not meet
the warrants for Ramsey County, Mr. Fritsinger stated that Ramsey County could not remove
the traffic signals.
Mayor Probst asked if, once the intersection reaches the point where it meets the warrants for a ..
traffic signal, could the City expect some cost participation on the part of Ramsey County at that
time, Mr. Fritsinger stated that this is the first traffic signal that the City has built as part of its
own project. Other signals within the community have been built by Ramsey County as part of
County projects. Over time this signal would have been installed in the same manner. Mr.
Fritsinger indicated that he would not expect a cost share for this signal with the County in the
future,
MOTION:
Councilmember Malone moved and Councilmember Aplikowski seconded a
motion to authorize the Mayor and City Administrator to execute Agreement No.
99002 with Ramsey County, relating to the installation and maintenance of traffic
signals, street lights and signs at the Highway 96/West Round Lake Road
intersection. The motion carried unanimously (5-0).
G. County Road F Trail Discussion
Mr. Fritsinger explained that the City Council is asked to provide direction as to the completion
of plans and specifications for the County Road F Trail project. During the month of April, staff
held a meeting with the Minnesota Department of Transportation and Ramsey County officials to
discuss, not only the potential signalization of County Road F and Hamline A venue, but also
Minnesota Department of Transportation's design for improvements being proposed to the I-694 _
area between I-35E and I-35W. At this meeting, it became obvious to City staff that the ..
improvements being proposed in this area might have a significant impact on the proposed trail.
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In 1998, the City was awarded a $50,000 grant from the Cooperative Trails Grant Program
sponsored by the Minnesota Department of Natural Resources. This grant was to partially fund
the construction of a section of trail along County Road P, between Hamline and Lexington
Avenues, The total project cost was estimated at approximately $115,000.
At the time of the application to the State for the grant, the City had jurisdictional control over
County Road P. The City subsequently turned back County Road P to Ramsey County. As a
result, the City would need to obtain authorization from Ramsey County in order to construct the
trail along both County Road P and Hamline Avenue.
While the Minnesota Department of Transportation does not have a specific design completed
for this area, it did share some of its options for the various improvements that could be made. It
was the consensus of staff and Ramsey County officials that, at such time when the Minnesota
Department of Transportation completed its improvements, County Road P would most likely
need additional improvements, such as widening. With the trail to be constructed immediately
behind the curb, any widening would require the trail to be removed. The improvements to 1-694
are currently scheduled for 2004, but will most likely be delayed due to design and funding
Issues.
Staff had been concerned by the idea of installing a trail that will most likely be removed in the
future and, depending upon the grant agreement with the state, the City, the County, or both may
be responsible for reimbursing the state for the grant money,
The Parks and Recreation Committee discussed this issue briefly at its April meeting and
unanimously recommend the City proceed with the project. It was the opinion of the Committee
that neither Ramsey County or Minnesota Department of Transportation have a record of
completing projects in a timely manner and that, even if the improvements were completed by
the State or County in 2004, it would allow for the trail to be used for five years. In addition to
the timing issue, the Committee found the area to be highly used by pedestrians and the need to
improve pedestrian safety is significant.
Staff did contact the Minnesota Department of Natural Resources to determine what options the
City had. The Minnesota Department of Natural Resources representative had indicated that the
City would have the opportunity to present a similar design option. One suggestion was a
pedestrian trail along County Road E over Highway 51. This option was found to be too far
outside the boundaries of the grant project.
Mr. Pritsinger stated that if the project is to move forward, it must be completed early in the year
2000, so the decision whether or not to proceed must be made quickly.
With regard to the Minnesota Department of Natural Resources' willingness to allow the money
to be used elsewhere, Mayor Probst asked how far away from the County Road P trail would the
City be allowed to go. Mr. Pritsinger indicated that the City would not be allowed to use the
money very far from the original site, otherwise it would change the intent of the application.
Mayor Probst asked if the Round Lake area would be too far away from the original project site.
ARDEN HILLS CITY COUNCIL - MAY 10, 1999
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Mr. Fritsinger stated that it would be. He stated that the Minnesota Department of Natural
Resources representative had referred to the same type of project in the same general area, such e
as acquisition of easements through private property or bringing the trail up Femwood Avenue in
a different way.
Councilmember Larson asked if Guidant Corporation owns all the property on the west side of
Femwood Avenue. Mr. Fritsinger stated that they own all but the very north end of the property.
Councilmember Larson asked if there would be any possibility of cutting across the Guidant
Corporation property. Mr. Fritsinger stated that it would depend upon the location. He noted
that Guidant Corporation had not been supportive ofthe trail being constructed along County
Road F. Councilmember Malone stated that Guidant Corporation has gates across their property
and he doubted that they would allow this use of their property.
Councilmember Aplikowski requested confirmation that if the trail is not constructed within the
next few years, the City will lose the grant money. Mr. Fritsinger stated that if the City elects not
to proceed with the project, he would be contacting the Minnesota Department of Natural
Resources and informing them that the funds would not be used. Councilmember Aplikowski
confirmed that the amount of money that would be lost was $50,000. Mr. Fritsinger stated that
this was correct. The amount of grant money was based on a match of slightly less than 50
percent of the project cost and the project was estimated at approximately $115,000.
Councilmember Malone stated that he could not see how a trail, only a couple blocks long, could
cost so much.
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Councilmember Larson asked if the City is committed to spending $65,000, or is the state
contribution based on a percentage where, if the City spends less, the contribution would be less.
Mr. Fritsinger stated that the City would have to spend at least a matching amount, or a total
project cost of $100,000.
Councilmember Larson confirmed that if the City builds the trail, Ramsey County has no
obligation to replace the trail if it is removed. Mr. Fritsinger stated that this was correct. He
noted that at the meeting, Ramsey County had indicated that if County Road F were widened, the
trail or sidewalk would be partially funded by approximately 25 percent.
Councilmember Malone asked if there was a timeline for when the money would have to be
returned to the state. Mr. Fritsinger stated that he was not sure and indicated that he would have
to look at the agreement. He noted that the agreement also states how long the City must
continue to maintain trails year-round.
Councilmember Larson asked what the average lifetime is of a trail before needing to be
resurfaced. Mr, Brown stated that the average lifetime of a trail if 15 to 20 years. Mayor Probst
noted that the City has been seal coating the trails to extend their life. Mr. Fritsinger indicated
that the lifetime of the trail depends upon its location and some current trails are in bad shape.
Councilmember Larson stated that, aside from the grant money, the City has $65,000 that could e
be used for a trail elsewhere to serve the residents longer than five years.
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ARDEN HILLS CITY COUNCIL - MAY 10, 1999
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Councilmember Malone stated that he did not like the idea of constructing a trail that may be
tom down in the future, particularly when the grant money may have to be paid back to the state.
Councilmember Aplikowski concurred. She asked if the proposed trail along Snelling Avenue
would be a candidate for the grant money. Mr. Fritsinger stated that the grant money could not
be applied to this trail area.
Mayor Probst stated that he respects the Parks and Recreation Committee's logic and belief that
it would be a long time before the trail would have to be removed. However, the City's Park
funds are so limited that, when funds are expended on a project such as the County Road F trail,
the City needs to know that it will have the trail for a number of years, He recommended that the
if Parks and Recreation Committee intends to construct a trail segment this year, they identify
another site to utilize the funds.
Mr. Fritsinger asked, if the money were not required to be paid back to the state, would this
change the Council's view point. Mayor Probst stated that it may to some extent. However, he
would not trust Ramsey County to replace the trail when County Road F is modified. If the City
had some ability to lock the County into an agreement to replace the trail he may be supportive.
He reiterated, however, that he would not trust the County replace the trail.
Councilmember Larson stated that if this were the only place left within the City where a trail is
needed it would be a different situation. However, staff has identified so many other areas where
trails are planned, there are other places where the money could be better spent.
Councilmember Rem stated that the Parks and Recreation Committee had felt strongly about the
amount of pedestrian traffic in the area and the need for the County Road F trail. Since many
other Minnesota Department of Transportation projects have been put off in the past, the Parks
and Recreation Committee believed that the City would have use ofthe trail for as long as 10
years.
Councilmember Malone stated that the Minnesota Department of Transportation would move
forward with the I-694 improvements soon and this will undoubtedly affect the County Road F
trail. He stated that another area should be found for use of the trail money.
MOTION:
Councilmember Malone moved and Councilmember Larson seconded a motion to
direct staff to find an alternate use of the City's trail money and the Minnesota
Department of Natural Resources grant money, or to inform the Minnesota
Department of Natural Resources that the grant money will not be used. The
motion carried unanimously (5-0).
ADMINISTRATOR COMMENTS
Mr. Fritsinger stated that included in the bench handouts was a copy of the 1999 Budget Book.
He indicated that if the Council had any questions regarding the Budget Book to contact either
Mr. Post or himself.
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ARDEN HILLS CITY COUNCIL - MAY 10, 1999
Mr. Fritsinger stated that the preliminary audit report from 1998 was also included in the bench
handout. The auditor will be at the Council Work session to present the report to the Council. .
Mayor Probst asked ifthe audit was similar to previous years. Mr. Post stated that one change
was that a new accounting standard requires the City to book the market value of investments.
Mr. Fritsinger stated that another new item that must be included in the audit opinion is
commentary on Y2K issues.
Mr. Fritsinger reminded the Council that the League of Minnesota Cities meeting in Rochester is
approaching and if any Councilmembers where interested in attending they should contact either
Ms. Stowell or himself.
Mr. Fritsinger stated that included in the bench handouts was a note from Mr. Stafford regarding
a tour of some of the Public Works operations. Mr. Stafford has suggested a date and time and
Mr. Fritsinger asked that the Councilmembers inform Mr. Stafford if the date and time are
acceptable, and who may be interested in attending.
With regard to the Council's meeting with the Committees on Monday, May 17, 1999, Mr.
Fritsinger stated that he sent out notification of the meeting and asked the Councilmembers if
they had any anything they wanted staff to prepare for this meeting.
Councilmember Malone asked if an application for the Task Forces was included in the packet
that was sent to prospective members. Mr, Fritsinger stated that an application had been
included. He asked if there was any presentation material he should prepare.
.
Councilmember Aplikowski suggested that photos of prior events, such as Day in the Park,
should be included. Mr. Fritsinger stated that photographs were not available, He indicated that
Ms. Walsh might have kept some newspaper clippings in the files.
Councilmember Aplikowski expressed concern for providing direction and focus to the new Task
Forces. Mr. Fritsinger noted that the only Task Force being formed at this time is the
Maintenance Facility Task Force. He asked if the Council intended to get into detail regarding
the other three Task Forces. Councilmember Aplikowski thought that the Events Task Force was
being formed at this time as well. Mr, Fritsinger stated that the direction ofthe Council had been
that the other three Task Forces would not be formed until this fall.
Councilmember Larson stated that it would be helpful for the prospective Committee and Task
Force members if the staff and Council where to be as specific as possible regarding what the
Task Forces will do and when they will be established.
Mr. Fritsinger deferred back to the Council with regard to when they want to start the Task
Forces. Councilmember Aplikowski expressed concern that the prospective members have been
on hold for the last several months. These people have been told that they are wanted for the
various Task Forces, however, they have not been told when the selections will occur. She had .
assumed that the meeting on May 17, 1999 was to get the new members signed up. Mr.
Fritsinger reiterated that the direction given by the Council was that the City would be looking
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ARDEN HILLS CITY COUNCIL - MAY 10, 1999
F: ~~~
Art
19
for people to join the various Committees and Task Forces which were created. However, the
only Task Force that would actually start working at this point would be the Maintenance
Facility Task Force. The others would start in the fall.
Mr. Fritsinger stated that it was his understanding that the intent was to wait to get through
summer, when people would be least likely to participate. Once fall arrived and most people
have more time available, the Task Forces would be formed and there would likely be better
participation.
Councilmember Rem agreed that the meeting on May 17, 1999, would be to touch base with the
prospective members and let them know that the Task Forces would begin in fall. She expressed
her belief that the responsibilities of each Task Force would be self evident. It was her
impression that the meeting on May 17, 1999 would be a chance to ask questions and get
organized.
Councilmember Aplikowski stated that the Task Forces should not wait until fall to get
organized. The Task Forces should get organized and be in place now so they can begin work in
the fall, according to their various tasks. With her experience in organizing groups, she would
prefer for the format to not be so loose. She agreed that the Task Forces do not need to begin
meeting until fall, however, they should be formed now so they know what their responsibilities
will be come September.
Mayor Probst agreed that the intent of the Council is to get Task Force members identified now
so they will be ready to begin work in September. Appointments should not be taking place in
September as some may lose interest by that point. With regard to Mr. Fritsinger's question of
what sort of material should be prepared for the meeting, he suggested that an agenda and script
be prepared in order to determine the format of the meeting and address the intent ofthe
Committees and Task Forces, Councilmember Malone stated that the intent of the Committees
and Task Forces was well described in the Resolution. Mayor Probst suggested that the
information provided at the meeting should go beyond what's included in the Resolution, such as
providing a better understanding of the budget process.
Mr. Fritsinger stated that it had been his understanding that this information would come later
and the meeting was simply to inform the prospective members of the changes that had taken
place.
Councilmember Larson stated that if the intent is to establish the remaining Task Forces to begin
work in September, the appointments should be made now in order for the Task Forces to be
ready to begin meeting by the deadline in September.
COUNCIL COMMENTS
Councilmember Larson stated that he had attended a Shoreview City meeting regarding
lakeshore issues. Ms. Carol Henderson, author of a book on lake shore restoration, gave a
presentation which provided ways to improve the quality of shore land. He indicated that the
ARDEN HILLS CITY COUNCIL - MAY 10, 1999
t~:t~ t~~
'{
20
information had some relevance to lake water quality issues. He believed that a copy of the book
was available at the City. .
Councilmember Malone referred to a letter in the non-agenda packet from a resident expressing
concern regarding the installation of television cable in their front yard. He noted that this is a
public utility being installed in a public right-of-way. Mr. Fritsinger stated that staff would be
responding to the resident with a letter. He had been searching for specific language from the
FCC that allows this installation in a public right-of-way. He noted that at times the cable
company does not do a good job of restoring areas in which they dig and Media One has been
contacted and requested that they do a better job.
Mayor Probst stated that it would help if the cable company were to announce to the residents
when they intend to install cable. Mr. Fritsinger stated that they do inform the residen1s ahead of
time and this was what prompted the complaint.
Councilmember Larson asked if the cable company was obligated to restore the areas in which
they install cable. Mr. Fritsinger stated that Mr. Stafford has put together a certain agreement
with all public utilities informing them of what the City's expectations are for restoration.
However, there is no clear cut right-of-way ordinance spelling out the expectations, and one may
be forth coming.
Councilmember Aplikowski noted that the letter sent out the residents informs them that the
utility company will try to inconvenience them as little as possible. She indicated that the letter
is often sent out so far in advance that the residents sometimes forget.
.
Councilmember Rem stated that she attended the Pilgrim House Church Open House dedication
on Sunday, May 9,1999. She indicated that one of the members, an architect, had made a point
that Arden Hills staff has been very helpful and courteous and wanted to thank the City staff.
Mayor Probst stated that correspondence had been received two weeks ago regarding the under-
grounding of electric lines, He asked that staff look into this information in order for the City to
position itself to direct NSP to install lines underground wherever possible.
Mayor Probst commended the Public Works staff for the clean up of the sanitary sewer
forcemain break which occurred two weeks ago.
Mayor Probst stated that, on May 19, 1999, the I-35W Corridor Coalition will be recognized for
its cooperative efforts with the Governor's commendation.
Mayor Probst stated that an anonymous letter had been received regarding the Parks and
Recreation programming. He noted that it would be difficult to respond to this letter as it is
unknown who sent it. Mr. Fritsinger stated that staff has had some discussions with the School
District and this is an issue that the City will have to work through.
Mayor Probst noted that the Clarks on Lake Johanna Boulevard had circulated a letter which .
advocates that the City consider maintaining control over what happens on that roadway. He had
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ARDEN HILLS CITY COUNCIL - MAY 10, 1999
~."", P'",,!' I' F T
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21
thought that the letter would have included a petition, however, it appears as though the residents
are assuming that the petitions would be submitted individually, Mr. Fritsinger stated that the
residents had called and spoken with Mr. Stafford prior to the letter being sent out. The residents
had decided to use this approach to express their opinions. Mr. Fritsinger stated that he had
spoken with another resident on Lake Johanna Boulevard and they were just as adamant that this
roadway be the last street turned back to Ramsey County.
Mr. Fritsinger indicated that the Ramsey County right-of-way individual sent him information
regarding Lake Johanna Boulevard, However, the information was generic enough that he had
indicated it was not enough information to discuss with the City Council. He expects Ramsey
County to provide additional information related to what opportunities the City would have to
use the right-of-way, Ramsey County had indicated that there is a prescriptive easement that has
been developed over the years. The County has the right to rebuild the road using a typical right-
of-way that would be 35 feet on either side of the center line for maintenance purposes. He
asked that more information be provided on paper in order for the City to determine if the
roadway would be part of the turn-back program.
Councilmember Malone noted that NSP has been installing poles on the Arsenal along I-35W.
He wondered if these poles would be for above ground high voltage lines. Mayor Probst asked
staffto find out what these poles are for.
Mr. Fritsinger stated that he would be attending the City Managers Conference and will be
unavailable for the remainder of the week.
ADJOURN
MOTION:
Councilmember Malone moved and Councilmember Aplikowski seconded a
motion to adjourn the meeting at 9:30 p.m, The motion carried unanimously (5-
0).
Dennis Probst
Mayor
Brian Fritsinger
City Administrator
NOTICE OF MEETINGS
The next regular City Council meeting will be held Monday, May 24,1999 at 7:30 p.m. at the
Arden Hills Council chambers,
T
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DRAFT
MINUTES
CITY OF ARDEN HILLS, MINNESOTA
WORKSESSION
MONDAY, MAY 17, 1999
4:45 P.M. - CITY HALL, 4364 WEST ROUND LAKE ROAD
CALL TO ORDER
Pursuant to due call and notice thereof, Mayor Deruris Probst called to order the City Council
Worksession at 4:54 p.m. Present were Councilmembers Beverly Aplikowski, Gregg Larson,
and Lois Rem; City Administrator, Brian Fritsinger; Assistant to the City Administrator, Kevin
Ringwald; Public Works Director, Dwayne Stafford; City Accountant, Terrance Post; Parks and
Recreation Director, Thomas J. Moore; and Administrative Secretary, Sheila Stowell.
Councilmember Malone had previously notified staff that he may not be available for the
meeting. Councilmember Rem arrived at 5:02 p.m.
DISCUSSION ITEMS
a. Morris Property Acquisition
Mr. Ringwald reviewed the background and possible Morris Communications property (fka,
Naegele property) acquisition located within the Gateway Business District. Staff and Morris
have held several meetings to-date, regarding the status ofthe marketing of the property.
Morris Communications, notified staff that they are soon approaching a point where they will be
making a long-term decision on what to do with the property. The options identified by the
company included:
1. Removing the property from the market and not considering further
development of the parcels;
2. Selling the property to a developer who wishes to do something less than
office; or
3. Selling the property to the City/EDA,
Items discussed included those three options and their respective budget impacts; the City's
maintenance of development in this area; purchasing the property on a deferred basis; the
Council's vision for development of this property; and the possible relocation of ATS Steel.
Staff was directed to continue pursuing a more formal approach to the potential acquisition of the
property, provided it was possible to do so on an installment sale purchase arrangement with
Morris Communications and that the price paid matched up with the EDA's revenues. Staff was
further directed to return to the Council with more firm details and a projected time frame for
purchase that would relate to the City's revenue sources and future development and tax
increment fmancing opportunities.
,
ARDEN HILLS CITY COUNCIL WORKSESSION - MAY 17, 1999
2
b. City Hall, AudioNisual Desi!w/Budl!:et Revisions
.
Mr. Fritsinger introduced Kate O'Reilly and Kyle Moorhead of Electronic Interiors, Inc" design
consultants for the proposed audio/visual component of the new City Hall facility.
The City Council was asked to provide direction to City staff, the design consultant and architect,
on the recommended final design for this component of the new City Council chambers.
Mr. Fritsinger reviewed the history of how staff and the City Council had arrived at this design;
the original survey of Councilmembers for their requested design and amenities; Council and
staff visits to other City Halls and the Metropolitan Airports Commission followed by further
and more detailed discussion of those various amenities; meetings of the design subcommittee
consisting of Mayor Probst, Councilmember Aplikowski and himself; and the continued paring
of the original estimate as provided by Electronic Interiors to provide a basic design for the
audio/visual needs.
Ms. O'Reilly and Mr. Moorhead reviewed cost comparisons of other City Halls and the budgets
of those audio/visual systems; the various components of the design, including the sound system;
presentation tools; video display; video processing; cable casting/ITV system; the control
system; and a summary of the entire package. Discussion items included each of the various
components as follows:
Sound svstem .
It was the consensus of the Council to incorporate the addition of several speakers to the
hallway to facilitate potential overflow crowds.
Presentation Tools
Councilmember Larson expressed concerns regarding the need for the extensive
presentation equipment outlined by the design consultants, and questioned whether it
would be more prudent to concentrate on installation of the infrastructure, with additional
equipment installed at a later date, particularly as it related to the rear-screen projection
screen. The Council indicated it would like a pull down screen and overhead projector
added to the project.
Video Displav
Discussion items included the potential need for, and cost effects, of redesigning the
Council Chambers if the rear-projection screen design were eliminated; ceiling height
availability if design were to instead include an overhead-mounted projector and
projection screen; and the desired quality of projections for audience, Council and home
audience via cab1ecast.
Video Processing
The design consultants were directed to include a screen on ceiling and overhead
capabilities, as addressed in the last page of their presentation.
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ARDEN HILLS CITY COUNCIL WORKSESSION -MAY 17, 1999
3
Cable Casting/ITV Svstem
Specifications call for a two camera system. The design consultants stated that this was a
basic system, and that the elimination of many graphics and other amenities had been
completed when reductions had first been requested in the original proposal and budget.
Discussion included various options of removing cablecast capabilities altogether;
available cable dollars for that purpose; incorporation of existing equipment in the new
facility; and current and future expectations of residents for a quality system in the new
facility.
Control Svstem
Discussion related to the actual location of the control panel and contrast between a
wireless or hard wired system. It was the consensus of the Council that the design
consultants proceed with the hard wired system.
Related overall project discussion included whether the City wanted to increase future cable casts
to include the Planning Commission meetings.
Mr. Fritsinger asked for specific direction from those Councilmembers present regarding their
support ofthe current budget and program as outlined and refined in the Electronic Media
Technology Budget Description dated May 10, 1999, as prepared by Electronic Interiors, Inc.
After extensive review and discussion, Mayor Probst and Councilmembers Aplikowski and Rem
were supportive, with reservations, of those elements as presented by the design consultants and
staff, at an estimated system total of$119,210. Councilmember Larson expressed his concern
regarding the necessity for installation of the rear-projection screen and amenities at this time,
provided the infrastructure was included in the initial design.
Mr. Fritsinger sought further Council direction as staff was attempting to put the finishing
touches on the overall City Hall design program, and the audio/visual component affected the
design timing and status of the overall project. Mr, Fritsinger stated that staff and the design
consultants were seeking direction from the Council on whether or not to proceed with the design
as laid out by the consultants, and the projected costs, or whether redesign of the Council
Chambers and the ultimate redesign of the audio/visual component would be necessary.
With the absence of Councilmember Malone at this meeting, and the uncertainty of how the
overall City Hall project would or would not proceed depending on the timing of the land
transfer process, it was the consensus of those Councilmembers present that staff be directed to
bring this component of the City Hall project back to the Council at the May 24,1999 meeting or
future meeting, for a formal decision on whether to proceed with the $120,000 audio/visual
package as presented, depending upon the status of the overall project.
It was the consensus of the Council that the projected addition of a third camera at an estimated
additional cost of $11,780; and the addition of a bulletin board system for cable audience at an
estimated additional cost of $5,553 were not necessary at this time, provided the infrastructure
capabilities were included in the original design.
,
DRAFT
ARDEN HILLS CITY COUNCIL WORKSESSION - MAY 17, 1999
4
c, Preliminary Bude:et Review
.
Mr. Fritsinger and Mr. Post presented an outline ofthe proposed process to be used as part ofthe
2000 budget process. The City Council was asked to provide feedback and/or direction to staff
on the calendar and proposed process.
Staff was directed to prepare for the preliminary 2000 budget process, using a zero" tax levy
increase as a baseline, and to prepare for presentation the various ramifications for the June
Council Worksession of implementing such a baseline.
d. 1998 External Audit
Mr. Steve McDonald, of Abdo, Abdo, Eick & Meyers, was in attendance and provided a brief
preliminary review of the 1998 external audit and management letter, prior to formal presentation
at the May 24, 1999 City Council meeting.
Mr. McDonald and staff were directed to proceed with preparation of the formal presentation, as
planned, at the May 24,1999 Regular City Council meeting,
1999 COMMITTEE STRUCTURE OVERVIEW
At approximately 7:10 p,m., Mayor Probst welcomed thirteen (13) existing and potential
committee members related to the City's various advisory committees and task forces. Those
interested potential committee members present included:
e
Aaron Frederickson
Chuck Mertensotto
Fred Baude
Don Messerley
Marty Rye
Tom Steele
A. Clayton Zimmerman
Ray McGraw
Rich Straumann
Roger Aiken
Arnie Delger
Megan Ricke
Chuck Stoddard
Written interest and comments on serving from those not able to attend the meeting included:
Sue Schroeder
James David Smith
Steve Zilmer
Mark Kelliher
Following Councilmember, staff and audience introductions, Mayor Probst gave a brief review
of recent committee reorganization, which had been in process over the last few years by the City
Council. Mayor Probst stated the purpose for the meeting tonight was to introduce some of the
Council's objectives and goals for committees and task forces on a more personal basis, and to
encourage continued participation of existing committee members, and enlist new residents to
serve in their various areas of interest in the new committee structure.
Mayor Probst stated the purpose of the restructure was to better utilize limited staff and fmancial .
resources, and provide closure on various projects for volunteers serving, in addition to allowing
.
.
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DRJ~r;:T
ARDEN HILLS CITY COUNCIL WORKSESSION - MAY 17, 1999 5
for more community involvement, which in turn allowed the City to receive many opinions and
views, and provided a means of advocacy back into the community.
Mayor Probst reviewed the memorandum distributed by mail to existing and potential committee
members, specifying the creation of four standing committees and the proposed task forces
planned for implementation.
Councilmembers, respectively, reviewed the purpose of holding off on appointments to task
forces until after Labor Day, to accommodate summer vacations and schedules.
Mayor Probst advised those present that Councilmembers were anticipating meeting individually
with standing committees and task forces to allow for more individual concentration on the
City's philosophy, budgeting, committee/Council process, and other issues of interest to the
committees, in the form of a "training" session, as they receive their charge from
Councilmembers.
Various members of the audience, Mayor Probst, and Councilmembers discussed various issues,
in open forum, regarding timing of task force creation; purpose of standing committees and how
they related to day-to-day operations; cross-over liaisons by committee members; the need for
direct involvement between committees and Councilmembers to allow for more timely
interaction and input; roles of Council and staff Liaisons; the historical nature of some of the
committees; the communication of information and research by committee members to the
Council and community; the unique identify of each committee and their specific needs of staff
and financial resources; the changing personality of the community and interest from citizens;
and the need for the Council to look at the global picture in making decisions as related to the
recommendations of the various committees.
ADJOURN
MOTION:
Councilmember Aplikowski moved and Councilmember Rem seconded a
motion to adjourn the meeting at 8:40 p.m. The motion carried
unanimously (3-0), with Councilmember Larson having left the meeting.
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CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT OS/24/99 COUNCIL MEETING
CLAIMS PAID SINCE LAST COUNCIL MEETING (05/101991
PAGE 1 OF2
iii1KMi ...);KII",,,;I()
15913
15914
15915
15916
15917
15918
15919
15920
15921
15922
15923
15924
05/1 0/99
05/10/99
05/1 0/99
05/11/99
05/11/99
05/11/99
05/11/99
05113/99
05113/99
05/18/99
05/18/99
05/18/99
leMA Retirement Trust - 457
State Ca ito! Credit Union
Public Em lovees Retirement Assoc.
DCA lnc,
Forest Lake Contractin
FortisBenefits
FonisBenefits
:MN De t of Revenue
IRS
Lea ue ofMN Cities - Finance De 1.
EDAM
Shimon, Geor e
1,760.58
5328,18
3167,01
202,28
55,254.37
425,10
194,92
1 376,00
172.30
425,00
160,00
274.35
Subtotal - Paid Claims
68,740,09
Paid Claims From Above -
68,740,09
Add Unpaid Claims, Page 2 of 2 .
68,869,08
Total Accounts Payable Claims
for Council Approval, 05124/99-
137609.17
Note: Checks for unpaid claims totaling $150,817.20 were mailed
on May 11, 1999 after approval at the May 10, 1999
Council Meeting. They were check numbers 15847 - 15912.
This sequence corresponds to unpaid temporary numbers
TI - T66, Check numbers 15845. 15846 were used for
alignment.
First Ma Pa 011
First Ma Pa 011
First Ma Pa 011
Medical Reimbursement - PR# 1 0
Pa Est. #1 -W. Round Lake Rd. 1m rav.-Phase I
A ri1&Ma SID
Ma LID
Sales Tax . A ril1999
PR #5 - Federal Tax Penal Late P t
Conference 6/15 - 6/18 A likowski & Rem
Summer Conference - Rill aid
Refund-Overchar ed Utilities Account #01-1228
...,.tyi..........poyoblo"Olai""l
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT OS/24/99 COUNCIL MEETING
PAGE20F2
UNPAID CLAIMS REGISTER:
iA1\l,jIDjrti
TOl OS/25/99 A & L Suuerior Sod 92,97 97 Y ds Sod - Renair due to Watermain Break
T02 OS/25/99 Abdo Abdo Eick & Mevers 5,000,00 1998 YE Audit
T03 OS/25/99 Accurate Press 485,64 1999 Budllet Books/Scherbel Business Cards
T04 OS/25/99 Anderburg-Lund Printing Co. 3,247,19 Summer '99 Rec Guide (Otv 5758)
T05 OS/25/99 Architectural Alliance 7,588,]] Prof Services 2/27 - 3/26 New Citv Hall
T06 OS/25/99 AT&T 29,97 PW Long Distance
T07 OS/25/99 Berres Sandra 14,39 Milealle Reimbursement
T08 OS/25/99 Bh:H!:S AU 27,00 Refund-Kids Soccer Club
T09 OS/25/99 Carlson EQuipment Co. 164,42 Shovels/Soil Comnactor Rental
TlO OS/25/99 Davies Water Eouioment Co. 240,79 Sewer/Water Hook-u~ Sunnlies
Tll OS/25/99 DCA, Inc, 3]0,00 Administration Fees 2099
Tl2 OS/25/99 Electronic Interiors, Inc. 1793.50 Prof Services New City Hall
T13 OS/25/99 Forest Lake Contractine: 223,65 7 Loads Ton Soil
T14 OS/25/99 Frattallone's Hardware Inc. 65,31 Mav Purchases
Tl5 OS/25/99 Galeton Gloves 132.50 12" PVC Dinned Gloves
T16 OS/25/99 Gerten Tammv 9,00 Refund-SoccerfT -Ball Enroll-Soccer Mini
T17 OS/25/99 Glenwood Imdewood 46,89 30 Gallons Surina Water Citv Hall
Tl8 OS/25/99 Gooher State One-Call 134,75 Amil Service
T19 OS/25/99 GrainQer, Inc. 19,77 Safetv Gloves
T20 OS/25/99 Hanzalik, Sharon 187,50 Mav Newsletter
T2! OS/25/99 High Point Creative LLC 2,499,60 Summer '99 Rec Guide
T22 OS/25/99 Hvdro Suonlv Cornoanv 1285,36 I 1/2" & 20 Meter
T23 OS/25/99 Indenendent Snorts Network 712,25 Urnoire 4/27.5/13 38,5 Games
T24 OS/25/99 ryes Konva 80,00 Refund-Ovemavrnent for Women's Softball
T25 OS/25/99 Kath Auto Parts 360,58 Mav Purchases
T26 OS/25/99 League ofMN Cities 31.32 1999 Directorv MN Citv Officials
T27 OS/25/99 L TO Power Eauinment 206,52 Bushint?s, BearLnt?s & Blades - Parks
T28 OS/25/99 MECA Sports 2551.80 T-Shirts & Screenino
T29 OS/25/99 Medtox Laboratories 46,00 Testine. 4/22
TJO OS/25/99 Met Council Envirotunental Services 36627,49 June Sewer Chart?es
TJl OS/25/99 Midwest Asnhalt Cornoration 343,60 Road Reoair Materials
TJ2 OS/25/99 MN Dent of Natural Resources 20,00 Publication-Landscanint? for Wildlife
TJ3 OS/25/99 MN Sun Publications 300,00 Seasonal Emnlovrnent Ad
TJ4 OS/25/99 Nott Cornnanv 38,82 Hvdraulic Hose
TJ5 OS/25/99 ProD Rec & Rev - Revenue 1227,37 1998 TlF Admin Fee/Fuel Purchases
T36 OS/25/99 Rvbak. Excavatinl! & Contractinl!, Inc. 1273.98 Contaminated Soil Disnosal - Indvkiewicz
TJ7 OS/25/99 Sam's Club 129,08 Pcopram Sunnlies
T38 OS/25/99 Svfko, Ccline 13,64 Milea2e Reimbursement
T39 OS/25/99 Tessman Seed Cornnanv 542,65 Fertilizer & Preen
T40 OS/25/99 TirneSaver Off~Site Secretarial 394,50 Recordi.. Sec -PC 5/05-CC 5/10
T41 OS/25/99 Waste Mana2ement ~ Blaine 371.17 Waste Removal
n Total- UnDaid Claims-- 68 869.08 U
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
May 20, 1999
Mayor and City Council ~
Brian Fritsinger, City Administrator~
Probationary Appointment
TO:
FROM:
SUBJECT:
Backl!:round
With the resignation of Tracy Petersen as Recreation Program Supervisor effective April 2, 1999,
our new Parks and Recreation Director has been handling those programming responsibilities for
the City, in addition to learning the responsibilities of his new position.
Staff has posted, advertised, evaluated and interviewed a number of applicants for the vacant
Recreation Program Supervisor position.
After completing the appropriate background, criminal and reference checks, staff has offered the
position to Ms. Michelle Olson. Section 19-5 of Arden Hills Municipal Code states that the City
Council shall make all appointments to municipal service. As a result, the City Council is asked
to make the formal probationary appointment beginning May 27,1999,
Recommendation
Staffrecommends the City Council approve the six (6) month probationary appointment of Ms.
Michelle Olson as Recreation Program Supervisor for the City of Arden Hills effective May 27,
1999.
BF/sls
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,-;;' ;-,:>,.:-:'"......
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_>~u~,,::Y_j
CITY OF ARDEN fiLLS
ARDEN fiLLS, MINNESOTA
ANNUAL FINANCIAL REPORT
YEAR ENDED
DECEMBER 31, 1998
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CITY OF ARDEN HILLS, MINNESOTA
TABLE OF CONTENTS
DECEMBER 31, 1998
Pa~e No,
I. INTRODUCTORY SECTION
Elected and Appointed Officials
II. FINANCIAL SECTION
Independent Auditor's Report
2
General Purpose Financial Statements
Combined Balance Sheet - All Fund Types and Account Groups
Combined Statement of Revenue, Expenditures and Changes in Fund Balance-
All Governmental Fund Types
Combined Statement of Revenue, Expenditures and Changes in Fund Balance-
Budget and Actual - General and Special Revenue Funds
Combined Statement of Revenue, Expenses and Changes in Retained Earnings -
All Proprietary Fund Types
Combined Statement of Cash Flows - All Proprietary Fund Types
Notes to Financial Statements
3-4
5-6
7-8
9
10
11 - 23
Combining and Individual Fund Statements
General Fund
Comparative Balance Sheets
Statement of Revenue, Expenditures and Changes in Fund Balance -
Budget and Actual
Special Revenue Funds
Combining Balance Sheet
Combining Statement of Revenue, Expenditures and Changes in Fund Balance (Deficit)
Debt Service Funds
Combining Balance Sheet
Combining Statement of Revenue, Expenditures and Changes in Fund Balance
Capital Projects Funds
Combining Balance Sheet
Combining Statement of Revenue, Expenditures and Changes in Fund Balance
Enterprise Funds
Combining Balance Sheet
Combining Statement of Revenue, Expenses and Changes in Retained Earnings
Combining Statement of Cash Flows
Required Supplementary Information (Unaudited)
Tax Capacity, Tax Levies and Tax Capacity Rates
24
25 - 29
30 - 31
32 - 33
34 - 35
36 - 37
38 - 39
40 -41
42 -43
44-45
46-47
48
49
III. OTHER REPORTS
Report on Compliance and on Internal Control Over Financial Reporting Based
on an Audit of Financial Statements Performed in Accordance with
Government Auditing Standards
Independent Auditor's Report on Legal Compliance
50 - 51
52
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INTRODUCTORY SECTION
CITY OF ARDEN HILLS
ARDEN HILLS, MINNESOTA
YEAR ENDED
DECEMBER3!,1998
. CITY OF ARDEN HILLS, MINNESOTA
ELECTED AND APPOINTED OFFICIALS
.. DECEMBER3!,1998
.
ELECTED
.
Term of
. Office Expires
December 3 1.
Mayor: Dennis Probst 2002
. Council Members: Beverly Ap!ikowski 2000
Paul Malone 2000
. Gregg Larson 2002
. Lois Rem 2002
.
.. APPOINTED
City Administrator Brian Fritsinger
. Treasurer Terrance Post
. Attorney Jerome Filla
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FINANCIAL SECTION
CITY OF ARDEN HILLS
ARDEN HILLS, MINNESOTA
YEAR ENDED
DECEMBER 31, 1998
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Certified Public Acmuntan1s & c.m.,ultallls
7241 Ohms Lane
Suite 200
Minneapolis, MN 55439
INDEPENDENT AUDITOR'S REPORT
Honorable Mayor and City Council
City of Arden Hills, Minnesota
We have audited the accompanying general purpose [mancial statements of the City of Arden Hills, Minnesota, as of and for
the year ended December 31, 1998 as listed in the table of contents, These general purpose [mancial statements are the
responsibility of the City of Arden Hills, Minnesota's management. Our responsibility is to express an opinion on these
general purpose [mancial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial
audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, Those
standards require we plan and perform the audit to obtain reasonable assurance about whether the [mancia] statements are
free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures
in the general purpose [mancial statements, An audit also includes assessing the accounting principles used and significant
estimates made by management, as well as evaluating the overall general purpose [mancial statement presentation, We
believe that our audit provides a reasonable basis for our opinion.
In our opinion, the general purpose financial statements referred to above present fairly, in all material respects, the financial
position of the City of Arden Hills, Minnesota at December 31, 1998 and the results of its operations and cash flows of the
Proprietary Fund Type for the year then ended, in conformity with generally accepted accounting principles.
In accordance with Government Auditing Standards, we have also issued a report dated April 8, 1999 on our consideration of
the City's internal control over financial reporting and our tests of its compliance with certain provisions oflaws, regulations,
contracts and grants.
Our audit was performed for the purpose of forming an opinion on the general purpose [mancial statements taken as a whole.
The combining and individual fund [mancial statements listed in the table of contents are presented for the purpose of
additional analysis and are not a required part of the general purpose financial statements of the City of Arden Hills,
Minnesota, Such information has been subjected to the auditing procedures applied in the audit of the general purpose
financial statements and, in our opinion, is fairly stated in all material respects in relation to the general purpose financial
statements taken as a whole.
Apri] 8, 1999
Minneapolis, Minnesota
,
QJ,k)1J~/~ ~.JLLP
ABDO, ABDO, EICK & MEYERS, LLP
Certified Public Accountants
I 612.8.3S.9090 . Fax 612.835.3261
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GENERAL PURPOSE
FINANCIAL STATEMENTS
CITY OF ARDEN HILLS
ARDEN HILLS, MINNESOTA
YEAR ENDED
CITY OF ARDEN HILLS, MINNESOTA .
COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUPS ..
DECEMBER 31, 1998
(With comparative totals for December 31, 1997)
Governmental Fund Types .
Special Debt .
General Revenue Service
ASSETS AND OTHER DEBITS
ASSETS .
Cash and temporary investments $ 709,608 $ 2,637,865 $ 1,315,418
Receivables
Interest 14,374 6,991
Taxes 32,661 879 .
Accounts 788 45,888
Loans 593,789
Special assessments 18,847 .
Due from other funds
Due from other governments 63,792
Inventory
Prepaid items 5,259 .
Fixed assets - net
OTHER DEBITS
Amount available for compensated absences .
Amount available for debt service
Amount to be provided for long-term debt
TOTAL ASSETS AND OTHER DEBITS $ 812,108 $ 3,292,795 $ 1,341,256 ..
LIABILITIES, EQUITY AND OTHER CREDITS
LIABILITIES .
Accounts and contracts payable $ 162,065 $ 24,101 $
Accrued salaries and compensated absences payable 16,902 2,441
Due to other funds 499,000
Due to other governments 3,102 .
Bonds payable
Deferred revenue 54,816 593,789 18,847
TOTAL LIABILITIES 236,885 1,119,331 18,847 .
EQUITY AND OTHER CREDITS .
Investment in general fixed assets
Contributed capital
Retained earnings
Unreserved .
Fund balance
Reserved 21,652 194,555
Unreserved .
Designated 553,571
Undesignated 2,173,464 1,127,854
TOTAL EQUITY AND OTHER CREDITS 575,223 2,173,464 1,322,409 .
TOTAL LIABILITIES, EQUITY ..
AND OTHER CREDITS $ 812,108 $ 3,292,795 $ 1,341,256
See Notes to Financial Statements, -3- .
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I Proprietary Totals
(continued) Fund Types Account Groups (Memorandum Only)
General General
I Capital Fixed Long-term
Projects Enterprise Assets Debt 1998 1997
I $ 7,675,537 $ 2,416,745 $ $ $ 14,755,173 $ 11,419,939
I 34,069 13,308 68,742 90,730
33,540 26,530
6,120 509,466 562,262 582,507
593,789 300,000
I 509,272 76,682 604,80 I 703,784
499,000 499,000 485,000
62,079 125,871 64,169
I 2,777
5,259 11,840
7,422,064 16,383,389 23,805,453 22,613,482
I 21,652 21,652 21,681
1,322,409 1,322,409
1,793,766 1,793,766 19,058
I. $ 8,786,077 $ 10,438,265 $ 16,383,389 $ 3,137,827 $ 44,191,717 $ 36,341,497
I $ 97,552 $ 10,643 $ $ $ 294,361 $ 170,641
28,946 37,827 86,116 93,428
I 499,000 485,000
1,067 108,661 112,830 112,206
3,100,000 3,100,000
476,476 74,429 1,218,357 1,049,746
I 575,095 222,679 3,137,827 5,310,664 1,911,021
I 16,383,389 16,383,389 15,537,824
6,936,70] 6,936,701 6,544,144
I 3,278,885 3,278,885 2,866,943
499,000 7] 5,207 513,374
I 553,571 596,214
7,711,982 11,013,300 8,371,977
I 8,210,982 10,215,586 16,383,389 38,881,053 34,430,476
I. $ 8,786,077 $ 10,438,265 $ 16,383,389 $ 3,137,827 $ 44,191,717 $ 36,341,497
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CITY OF ARDEN HILLS, MINNESOTA I
COMBINED STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
ALL GOVERNMENTAL FUND TYPES .1
YEAR ENDED DECEMBER 31, 1998
(With comparative totals for the year ended Decemher 31, 1997)
Special Debt I
General Revenue Service
REVENUE I
General property taxes $ 1,854,986 $ $
Tax increments 109,944
Licenses and permits 358,918 I
Intergovernmental 345,896
Charges for services 29,793 103,279
Fines and forfeitures 32,096
Special assessments 26,744 I
Interest on investments 17,956 160,339 68,821
Miscellaneous 66,405 178,366 14,151
TOTAL REVENUE 2,706,050 551,928 109,716 I
EXPENDITURES I
Current
General government 609,636
Public safety 964,759
Public works 397,235 I
Culture and recreation 247,475 185,047
Economic Development 255,408
Miscellaneous 23,546 .1
Capital outlay 182,621 1,363,836
Debt service
Principal
Interest and other 83,293 I
TOTAL EXPENDITURES 2,401,726 1,827,837 83,293
EXCESS (DEFICIENCY) OF REVENUE OVER I
EXPENDITURES 304,324 (1,275,909) 26,423
OTHER FINANCING SOURCES (USES) I
Operating transfers in 238,500
Bond Proceeds 2,826,814 273,186
Operating transfers out (302,450) (102,300) I
TOTAL OTHER FINANCING SOURCES (USES) (302,450) 2,963,014 273,186
EXCESS (DEFICIENCY) OF REVENUE AND I
OTHER FINANCING SOURCES OVER EXPENDITURES
AND OTHER FINANCING USES 1,874 1,687,105 299,609
FUND BALANCE, JANUARY I 573,349 486,359 1,022,800 I
FUND EQUITY TRANSFER OUT
FUND EQUITY TRANSFER IN - I
FUND BALANCE, DECEMBER 31 $ $
$ 575,223 2,173,464 1,322,409.
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See Notes to Financial Statements. -5-
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I Totals
Capital (Memorandum Only)
Projects 1998 1997
I $ $ 1,854,986 $ 1,862,129
109,944 126,356
I 358,918 384,876
192,426 538,322 618,723
133,072 165,584
I 32,096 28,994
372,017 398,761 356,739
463,824 710,940 537,088
60,673 319,595 310,485
I 1,088,940 4,456,634 4,390,974
I 609,636 537,285
964,759 950,019
I 397,235 374,404
432,522 401,006
255,408
I. 86,132 109,678 610,424
431,255 1,977,712 495,902
I 83,293
517,387 4,830,243 3,369,040
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571,553 (373,609) 1,021,934
I 240,372 478,872 535,898
3,100,000
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240,372 3,174,122 72,598
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811,925 2,800,513 1,094,532
I 7,399,057 9,481,565 8,387,033
(323,484)
I 323,484
I. $ 8,210,982 $ 12,282,078 $ 9,481,565
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CITY OF ARDEN HILLS, MINNESOTA .
COMBINED STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL ..
GENERAL AND SPECIAL REVENUE FUND TYPES
YEAR ENDED DECEMBER 31, 1998
General .
Variance -
Favorable .
Budget Actual (Unfavorable)
REVENUE
Property taxes $ 1,836,035 $ 1,854,986 $ 18,951 .
Tax increments
Licenses and permits 196,850 358,918 162,068
Intergovernmental 325,490 345,896 20,406 .
Charges for services 30,100 29,793 (307)
Fines and forfeitures 26,000 32,096 6,096
Special assessments .
Interest on investments 20,000 17,956 (2,044)
Miscellaneous 56,970 66,405 9,435
TOTAL REVENUE 2,491,445 2,706,050 214,605 .
EXPENDITURES
Current .
General government 532,600 609,636 (77,036)
Public safety 960,675 964,759 (4,084)
Public works 429,955 397,235 32,720 ..
Culture and recreation 256,450 247,475 8,975
Economic Development
Miscellaneous .
Capital outlay 175,500 182,621 (7,121)
TOTAL EXPENDITURES 2,355,180 2,401,726 (46,546) .
EXCESS (DEFICIENCY) OF REVENUE
OVER EXPENDITURES 136,265 304,324 168,059 .
OTHER FINANCING SOURCES (USES)
Operating transfers in 49,000 (49,000) .
Bond Proceeds
Operating transfers out (182,550) (302,450) (119,900)
TOTAL OTHER FINANCING SOURCES (USES) (133,550) (302,450) (168,900) .
EXCESS (DEFICIENCY) OF REVENUE
AND OTHER FINANCING SOURCES OVER .
EXPENDITURES AND OTHER FINANCING USES $ 2,715 1,874 $ (841)
FUND BALANCE, JANUARY 1 573,349 .
FUND BALANCE, DECEMBER 31 $ 575,223
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Variance -
I Favorable
Budget Actual (Unfavorable)
I $ $ $
106,600 109,944 3,344
I 300,000 (300,000)
98,600 103,279 4,679
I 49,250 160,339 111,089
141,125 178,366 37,241
I 695,575 551,928 (143,647)
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I. 166,615 185,047 (18,432)
667,287 255,408 411,879
I 26,775 23,546 3,229
2,738,000 1,363,836 1,374,164
I 3,598,677 1,827,837 1,770,840
I (2,903,102) (1,275,909) 1,627,193
I 59,715 238,500 178,785
3,050,000 2,826,814 (223,186)
(194,415) (102,300) 92,115
I 2,915,300 2,963,014 47,714
I $ 12,198 1,687,105 $ 1,674,907
I 486,359
$ 2,173,464
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OPERATING REVENUE
Charges for services
Permit fees
Recycling grant
Miscellaneous
SAC administrative fee
$
2,198,169
19,850
19,514
67,620
86,900
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CITY OF ARDEN HILLS, MINNESOTA
COMBINED STATEMENT OF REVENUE, EXPENSES AND CHANGES IN RETAINED EARNINGS
ALL PROPRIETARY FUND TYPES
YEAR ENDED DECEMBER 3 1,1998
Enterprise
TOTAL OPERATING REVENUE
2,392,053
OPERATING EXPENSES
Personal services
Supplies
Other services and charges
Insurance
Utilities
Purchased services
Purchased water
Recycling charges
Sewer charges
Depreciation
TOTAL OPERATING EXPENSES
325,400
123,147
313 ,345
39,590
26,396
16,814
514,507
56,568
576,346
152,773 ..
2,144,886
(74,122)
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OPERATING INCOME
247,167
NONOPERATING INCOME
Interest on investments
132,886
NET INCOME BEFORE OPERATING TRANSFERS
380,053
OPERATING TRANSFERS OUT
NET INCOME
305,931
CREDIT ARISING FROM REDISTRIBUTION OF DEPRECIATION
ON CONTRIBUTED ASSETS
106,01l
RETAINED EARNINGS, JANUARY I
2,866,943
RETAINED EARNINGS, DECEMBER 31
$
3,278,885
See Notes to Financial Statements.
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CITY OF ARDEN HILLS, MINNESOTA
COMBINED STATEMENT OF CASH FLOWS
ALL PROPRIETARY FUND TYPES
YEAR ENDED DECEMBER 31, 1998
CASH FLOWS FROM OPERATING ACTIVITIES
Operating income
Adjustments to reconcile operating income to net cash
provided by operating activities:
Depreciation
(increase) decrease in assets:
Accounts receivable
Special assessments receivable
Due from other governments
Inventory
Prepaid items
Increase (decrease) in liabilities:
Accounts payable
Accrued saJaries
Accrued interest payable
Customer deposits payable
Enterprise
$ 247,167
152,773
27,156
6,955
5,000
2,777
365
(5,035)
1,758
(1,514)
(6,701)
430,701
(74,122)
(611)
139,475
495,443
1,921,302
$ 2,416,745
$ 498,568
NET CASH PROVIDED BY OPERATING ACTIVITIES
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES
Operating transfers to other funds
CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES
Acquisition offixed assets
CASH FLOWS FROM INVESTING ACTIVITIES
Interest on investments
NET INCREASE IN CASH AND CASH EQUIVALENTS
CASH AND CASH EQUIVALENTS, JANUARY I
CASH AND CASH EQUIVALENTS, DECEMBER 31
SCHEDULE OF NONCASH CAPITAL ACTIVITIES
Fixed asset acquired by donation from other funds
See Notes to Financial Statements.
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CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 1998
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
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A.
Reporting Entity
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Note 1:
The City of Arden Hills operates under the "Optional Plan A" form of government as defined in the State of
Minnesota Statutes. Under this plan, the government of the City is directed by a Council composed of an elected
Mayor and four elected Council Members. The Council exercises legislative authority and determines all
matters of policy. The Council appoints personnel responsible for the proper administration of all affairs relating
to the City. As required by generaJly accepted accounting principles, the fmancial statements present the City
and its component units, entities for which the City is considered to be fmancially accountable.
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Blended component units, although legally separate entities, are, in substance, part of the City's operations and
so data from these units are combined with data of the primary government. The blended component unit has a
December 31 year end.
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Blended Component Units
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The Economic Development Authority of the City was created pursuant to Minnesota Statutes 469.090 through
469.108 to carry out economic and industriaJ development and redevelopment consistent with policies
established by the City Council. The EDA activities are blended and reported in a separate Special Revenue
Fund. Separate fmancial statements are not issued for this component unit.
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B. Measurement Focus, Basis of Accounting and Basis of Presentation
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The accounts of the City are organized and operated on the basis of funds and account groups. A fund is an
independent fiscal and accounting entity with a self-balancing set of accounts. Fund accounting segregates funds I
according to their intended purpose and is used to aid management in demonstrating compliance with fmance-
related legal and contractual provisions. The minimum number of funds are maintained consistent with legal
and manageriaJ requirements. Account groups are a reporting device to account for certain assets and liabilities I
of the governmental funds not recorded directly in those funds. .
The City has the following fund types and account groups:
Governmentalfunds are used to account for the City's general government activities. GovernmentaJ fund types
use the flow of current fmanciaJ resources measurement focus and the modified accrual basis of accounting.
Under the modified accrual basis of accounting, revenues are recognized when susceptible to accrual (i.e., when
they are "measurable and available"). "Measurable" means the amount of the transaction can be determined, and
"available" means collectible within the current period or soon enough thereafter to pay liabilities ofthe current
period. The City considers all revenues available if they are collected within 60 days after year end.
Expenditures are recorded when the related fund liability is incurred, except for unmatured interest on general
long-term debt which is recognized when due, and certain compensated absences and claims and judgments
which are recognized when the obligations are expected to be liquidated with expendable available fmancial
resources.
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Property taxes, franchise taxes, licenses, interest and special assessments are susceptible to accrua1. Other
receipts and taxes become measurable and available when cash is received by the government and are
recognized as revenue at that time.
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The preparation of general purpose fmancial statements in conformity with generally accepted accounting
principles requires management to make estimates and assumptions that affect certain reported amounts and
disclosures. Accordingly, actual results could differ from those estimates.
.
Entitlements and shared revenues are recorded at the time of receipt or earlier if the susceptible to accrual criteria
are met. Expenditure driven grants are recognized as revenue when the qualifYing expenditures have been
incurred and all other grant requirements have been met.
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GovernmentaJ funds include the following fund types:
The Generalfundis the City's primary operating fund.
those required to be accounted for in another fund.
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It accounts for all fmancial resources of the City, exce_.
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CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31,1998
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED
The Special Revenue funds account for revenue sources that are legally restricted to expenditures for specified
purposes (not including major capital projects).
The Debt Service fund accounts for the servicing of general long-term debt not being financed by proprietary
funds.
The Capital Projects funds account for the acquisition of fixed assets or construction of major capital projects
not being financed by proprietary funds.
Proprietary funds are accounted for on the flow of economic resources measurement focus and use the accrual
basis of accounting. Under this method, revenues are recorded when earned and expenses are recorded at the
time liabilities are incurred. The City applies all applicable F ASB pronouncements issued on or before
November 30, 1989 in accounting and reporting for its proprietary operations. Proprietary funds include the
following fund type;
Enterprise funds and used to account for those operations that are financed and operated in a manner similar to
private business or where the Council has decided that the determination of revenues earned, costs incurred
and/or net income is necessary for management accountability.
Account Groups. The general fIXed assets account group is used to account for fixed assets not accounted for in
proprietary funds. The general long-term debt account group is used to account for general long-term debt and
certain other liabilities that are not specific liabilities of proprietary funds.
C. Assets, Liabilities and Equity
Deposits and Investments
The City's cash and cash equivalents are considered to be cash on hand, demand deposits and short-term
investments with original maturities of three months or less from the date of acquisition.
State statutes authorize the City to invest in obligations ofthe U.S. Treasury, commercial paper, corporate bonds,
repurchase agreements and shares of investment companies registered under the Federal investment Company
Act of 1940 and whose only investments are obligations guaranteed by the United States or its agencies.
Investments are stated at fair value. Earnings on investments are allocated to the individual funds based upon
the average of month-end cash and investment balances.
Property Taxes
The Council annuaJly adopts a tax levy and certifies it to the County for collection. The County is responsible
for collecting all property taxes for the City. These taxes attach an enforceable lien on taxable property within
the City on January I and are payable by the property owners in two installments. The taxes are collected by the
County Auditor - Treasurer and tax settlements are made to the City during January, July and December each
year.
Taxes payable on homestead property, as defmed by State statutes, are partially reduced by a homestead and
agricultural credit aid. The credit is paid to the City by the State of Minnesota in lieu of taxes levied against
homestead property. The State remits this credit in two equal instaJlments in July and December each year.
Delinquent taxes receivable include the past six years' uncollected taxes. Delinquent taxes have been offset by a
deferred revenue liability for delinquent taxes not received within 60 days after year end.
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CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 1998
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED
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Special Assessments
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Note 1:
Special assessments represent the financing for public improvements paid for by benefiting property owners.
These assessments are recorded as receivable upon certification to the County. Special assessments are
recognized as revenue when they are received in cash or within 60 days after year end. All special assessments
receivable are offset by a deferred revenue liability.
.
Receivables and Payables
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Transactions between funds that are representative of lendinglborrowing arrangements outstanding at the end of
the fiscal year are referred to as either "interfund receivables/payables" (i.e., the current portion of interfund
loans) or "advances to/from other funds" (i.e., the non-current portion of interfund loans). All other outstanding
balances between funds are reported as "due to/from other funds".
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Inventories and Prepaid ItemsIDeferred Charges
The inventories are stated at the lower of cost or market on the first-in, first-out (FIFO) method.
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Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid
items or deferred charges.
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Fixed Assets
Fixed assets used in governmental fund types of the City are recorded in the general fixed assets account group
at cost or estimated historical cost if purchased or constructed. Donated fixed assets are recorded at their
estimated fair value at the date of donation. Assets in the general fixed assets account group are not depreciated.
Interest incurred during construction is not capitalized on general fixed assets.
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Public domain (infrastructure) general fixed assets (e.g., roads, bridges, sidewalks and other assets that are
immovable and of value only to the City) are not capitalized.
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The cost of normal maintenance and repairs that do not add to the value of the asset or materially extend assets'
lives are not included in the general fixed assets group or capitalized in the proprietary funds.
Property, plant and equipment in the proprietary funds of the City are recorded at cost. Property, plant and I
equipment donated to these proprietary fund type operations are recorded at their estimated fair value at the date
of donation.
Major outlays for capital assets and improvements are capitalized in proprietary funds as projects are I
constructed. Interest incurred during the construction phase of proprietary fund fixed assets is reflected in the
capitalized value of the asset constructed, net of interest earned on the invested proceeds over the same period.
Property, plant and equipment are depreciated in the proprietary funds of the City using the straight-line method I
over the following estimated useful lives:
Assets
Estimated
Useful Lives
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Furniture and equipment
Sewer and collection system
Water distribution system
5 - 10 years
80 years
100 years
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CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 1998
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED
Compensated Absences
Employees with at least ten years of service are entitled to receive one-third of their unused sick leave up to a
maximum of 800 hours upon termination in addition to any unused vacation and compensatory time.
The accrual of these benefits is recorded as a liability in the enterprise funds and expensed. The liability for the
governmental funds is recorded in the general long-term debt account group and recorded as an expenditure
when paid.
Long-term Obligations
The City reports long-term debt of governmental funds at face value in the general long-term deht account
group. Long-term debt and other obligations fmanced by proprietary funds are reported as liabilities in the
appropriate funds.
For governmental fund types, oond premiums and discounts, as well as issuance costs, are recognized during the
current period. Bond proceeds are reported as another fmancing source net of the applicable premium or
discount. Issuance costs, other than those withheld from the actual net proceeds received, are reported as debt
service expenditures. For proprietary fund types, bond discounts are deferred and amortized over the life of the
bonds using the straight-line method. Discounts are reported as deferred charges.
Fund Equity
Reservations of fund balance represent amounts that are not appropriable or are legally segregated for a specific
purpose. Reservations of retained earnings are limited to outside third-party restrictions. Designations of fund
balance represent tentative management plans that are subject to change. The proprietary fund's contributed
capital represents equity acquired through capital grants and capital contributions from developers, customers or
other funds.
Memorandum Only - Total Columns
Total columns on the general purpose fmancial statements are captioned as "memorandum only" because they
do not represent consolidated flflancial information and are presented only to facilitate financial analysis. The
colunms do not present information that reflects fmancial position, results of operations or cash flows in
accordance with generally accepted accounting principles. Interfund eliminations have not been made in the
aggregation of this data.
Comparative DatalReclassifications
Comparative total data for the prior year have been presented in the selected sections of the accompanying
financial statements in order to provide an understanding of changes in the City's fmancial position and
operations. Also, certain amounts presented in the prior year data have been reclassified in order to be consistent
with the current year's presentation.
STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY
A. Budgetary Information
Annual budgets are adopted on a basis consistent with generally accepted accounting principles for all the
general and special revenue funds. The capital projects funds adopt project length budgets. All annual
appropriations lapse at fiscal year end.
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Note 2:
CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 1998
STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY - CONTINUED I
In August of each year, all departments of the City submit requests for appropriations to the City Administrator el
so that a budget may be prepared. Before September 15, the proposed budget is presented to the Council for
review. The Council holds public hearings and a final budget is prepared and adopted in December.
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The appropriated budget is prepared by fund, function and department. The City's department heads, with the I
approval of the City Administrator, may make transfers of appropriations within a department. Transfers of
appropriations between departments require the approvaJ of the Council. The legal level of budgetary control is
the fund level. Budgeted amounts are as originally adopted, or as amended by the Council. Budget amendments
were made during the year within the budget which resulted in no increase in appropriations. I
B. Excess of Expenditures over Appropriations
For the year ended December 31, 1998, expenditures exceeded appropriations in the following funds:
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Fund Budget Actual Excess
General Fund $2,355,] 80 $2,401,726 $ 46,546
Special Revenue Funds
Recreation Program 159,315 161,283 ],968
Park 90,500 43,182 47,318
Insurance Deductible 7,863 7,863
Cable TV 17,275 20,535 3,260
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The excess expenditure over appropriations were funded by revenue in excess of budget and available fund
balance.
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C. Deficit Fund Equity
The following funds had fund equity deficits at December 31, 1998:
Special Revenue Fund
Recreation Program
$
757
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This deficit will be eliminated with future revenue sources.
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Note 3: DETAILED NOTES ON ACCOUNTS
A. Deposits and Investments
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Cash balances of the City's funds are combined (pooled) and invested to the extent available in various
investments authorized by Minnesota State Statutes. Each fund's portion of this pool (or pools) is displayed on
the fmancial statements as "cash and temporary investments". For purposes of identifYing the risk of investing
public funds, the balances are categorized as follows:
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Deposits
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In accordance with Minnesota Statutes and as authorized by the Council, the City maintains deposits at those
depository banks, all of which are members of the Federal Reserve System.
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CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 1998
Note 3: DETAILED NOTES ON ACCOUNTS - CONTINUED
Minnesota Statutes require that all City deposits be protected by insurance, surety bond or collateral. The market
value of collateral pledged must equal 110% of the deposits not covered by insurance or bonds (140% in the case
of mortgage notes pledged).
Authorized collateral includes the legal investments described below, as well as certain frrst mortgage notes, and
certain other State or local government obligations. Minnesota Statutes require that securities pledged as
collateral be held in safekeeping by the City or in a financial institution other than that furnishing the collateral.
At year end, the City's carrying amount of deposits was $1,219,503 and the bank balance was SI,309,505. The
bank balance was covered by federal depository insurance.
Investments
Investments are categorized into these three categories of credit risk:
I.
Insured or registered, or securities held by the City or its agent in the City's name.
2.
Uninsured and unregistered, with securities held by the counterparty's trust department or agent in the
City's name.
3.
Uninsured and unregistered, with securities held by the counterparty, or by its trust department or agent
but not in the City's name.
At year end, the City's investment balances were as follows:
Categorv
2
Canying and
Faiir Value
3
U.S. Government Securities
$ 6.020.770
$ - $
$ 6,020,770
Investments not subjected to categorization:
Broker money markets
7.514.575
$ 13.535.345
Total investments
A reconciliation of cash and temporary investments as shown on the Combined Balance Sheet for the City
follows:
Total deposits
Investments
Petty cash
$ 1,219,503
13,535,345
325
Total cash and temporary investments
$ 14.755.173
B. Loans Receivable
In 1997, the City entered into an agreement with Cardiac Pacemakers, Inc. and the Minnesota Department of
Trade and Economic Development (MNDTED). The agreement with the MNDTED is for a $300,000
Minnesota Investment Fund Grant that will provide funds for a forgivable loan to Cardiac Pacemakers, Inc. The
loan is deferred over five years through August 12, 2001 at interest of 3%. If Cardiac Pacemakers, Inc. meets
certain employment criteria, the loan will be forgiven. The balance outstanding at year end is :$300,000. In
1998, the City entered into another agreement with Cardiac Pacemaker, Inc. and the MNDTED. This agreement
provides a $300,000 loan to Cardiac pacemaker, Inc. That has a $200,000 forgivable component and a $100,000
loan component at 3% payable over 60 months. The forgivable component remains forgivahle if Cardiac
Pacemakers, Inc. meets certain employment criteria over a five year period beginning September 1998 through
August 2003. The outstanding balance at year end for the forgivable component is $200,000 and for the loan
component is $93,789.
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Note 3:
CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31,1998
DETAILED NOTES ON ACCOUNTS - CONTINUED
C. Accounts Receivable
Accounts receivable include amounts billed for services provided before year end. Unbilled utility enterprise
fund receivables are also included for services provided in 1998.
D. Due From Other Governments
The amount due from Ramsey County as of December 31, 1998 in the General Fund is $63,792. The Permanent
Improvements Revolving Capital Projects Fund has $62,079 due from the City of New Brighton.
E.
Fixed Assets
A summary of changes in general fixed assets for the year ended December 31, 1998 is as follows:
Balance Balance
Januarv I Additions Deletions December 31
Land $ 829,712 $ $ $ 829,712
Buildings and structures 558,595 558,595
Furniture, fixtures and office
equipment 261,913 12,882 274,795
Machinery and equipment 855,630 161,871 69,627 947,874
Other improvements 13.03 1.974 740.439 13.772.413
Total $ 15.537.824 $ 915.192 $ 69.627 $ 16.383.389
The following is a summary of proprietary fund type fixed assets at December 31, 1998:
Surface
Water
Water Sewer Management TotaJ
Furniture and equipment $ 124,665 $ 361,532 $ 50,075 $ 536,272
Distributions and collection
system 5.808.612 4.359.604 10.168.216
Total 5,933,277 4,721,136 50,075 10,704,488
Less accumulated depreciation (1.322.242 ) (1.942.487) (17.695) 13.282.424 )
Net $ 4.61 1.035 $2.778.649 $ 32.380 $ 7.422.064
F.
Interfund Receivables and Payables
The composition of interfund balances at December 31, 1998 are as follows:
Receivable Fund
Pavable Fund
Amount
Capital Projects Fund
Permanent Improvement
Revolving
Special Revenue Fund
Economic Development Fund
$ 499.000
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CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 1998
Note 3: DETAILED NOTES ON ACCOUNTS - CONTINUED
G. Operating Lease
On April 30, 1998 the City entered into a lease for office space. The lease calls for monthly payments and began
May I, 1998 and ends on April 30, 200 I. In addition to rent, the City is also responsible for its share of common
area costs. Rent expense for 1998 was $25,024. The commitments for the next three years are as follows:
1999
2000
2001
$
37,536
37,536
12.512
87.584
Total
$
H. Deferred Revenue
Deferred revenue at December 31, 1998 is comprised ofthe following:
Special Debt Capital
General Revenue Service Projects Enterorise Total
Delinquent taxes $ 14,301 $ $ $ $ $ ]4,301
Special assessments
Delinquent 226 7,665 4,078 1l,969
Deferred 18,621 468,811 70,351 557,783
Other 40.515 593.789 634.304
Total $ 54.816 $ 593.789 $ 18.847 $ 476.476 $ 74.429 $ 1.218.357
I. Long-term Debt
General Obligation Bonds. The City issues general obligation bonds to provide funds for the acquisition and
construction of major capital facilities. General obligation bonds have been issued for general government
activities.
General obligation bonds are direct obligations and pledge the full faith and credit of the government and
bonds currently outstanding are as follows:
General Long-Term Debt
General Obligation Tax Increment Bonds
The following bonds were issued for redevelopment projects. The additional tax increments resulting from
increased tax capacity of the redeveloped properties will be used to retire the related debt.
Authorized
and Issued
Issue
Date
Maturity
Date
Balance at
Year End
Interest Rate
G.O. Tax Increment Bonds,
Series 1998A
$3,100,000
3.80 - 4.75
3/1/98
2/1/15
$3,100,000
Other Long-term Debt
Compensated Ahsences
This liability represents vested benefits earned by employees through the end of the year
$ 37,827
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Changes in General Long-term Liabilities I
During the year ended December 31, 1998, the following changes occurred in liabilities reported in the General
Long-Term Debt Account Group:
CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, ]998
Note 3:
DETAILED NOTES ON ACCOUNTS - CONTINUED
BaJance
Januarv I
Additions
Reductions
Compensated absences
General obligation tax
Increment debt
$
$
$
40,739
3.1 00,000
3.100.000
$
Total
$
$
40.739
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Balance
December 31
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2,912
$ 37,827 I
3.100,000
$ 3.137,827 I
2,912
The annual requirements to amortize all debt (excluding compensated absences) outstanding as of December 31,
1998 are as follows:
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Year
G.O. Tax
Increment
1999
2000
2001
2002
2003
Thereafter
$ 136,996
136,996
205,667
286,315
285,092
3,541.098
$ 4,592,164
(1.492.164)
$ 3.100,000
Total
Less interest
Principal
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Amounts Availablefor Long-term Debt. Available fund balance in the debt service funds for repayment of
bonds totaled $1,322,409 at year end. The General fund has $21,652 available to pay compensated absences
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Amounts to be Providedfor Long-term Debt. This represents future revenue to be generated for debt payments,
generally including interest earnings, tax increments, scheduled tax levies and deferred (future) special
assessment levies.
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Tax increment districts. The City of Arden Hills is the administering authority for the following tax increment
fmancing districts.
District No.
#2
Type of District
Year established
Duration of District
Current tax capacity (payable 1998)
Original tax capacity
Captured tax capacity retained by authority
Redevelopment
1989
25 years
$ 18,561
16,056
$ 2505
$ 3,100,000
$ 3.100,000
Total bonds issued
Amounts redeemed
Outstanding bonds/loans at December 31,1998
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Housing
1993
15 years
$ 56,413
3,095
$ 53.318
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$
$
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CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER31,1998
Note 3: DETAILED NOTES ON ACCOUNTS - CONTINUED
J. Fund Equity Reservations and Designations
The components of fund equity are described in Note I. Certain reserves and designations have been made in
the following funds:
Puroose
Amount
$ 21,652
194.555
$ 715.207
$ 553.571
Reserved
General Fund
Debt Service Fund
Total
Compensated absences
Payment oflong-term debt
Designated
General Fund
Working capital
K. Contributed Capital
The changes in the City's contributed capital accounts of its proprietary funds were as follows:
Sources
Water Sewer Total
$4,217,879 $2,326,265 $6,544,144
117,620 380,948 498,568
(49.432) (56.579) (106.01 J)
$4.286.067 $2.650.634 $6.936.701
Beginning balance, contributed capital
Contributions from other funds
Less depreciation on contributed assets
Ending balance, contributed capital
Note 4: DEFINED BENEFIT PENSION PLANS - STATEWIDE
A. Plan Description
All full-time and certain part-time employees of the City are covered by defmed benefit plans administered by
the Public Employees Retirement Association of Minnesota (PERA). PERA administers the Public Employees
Retirement Fund (PERF) which is a cost-sharing, multiple-employer retirement plan. This plan is established
and administered in accordance with Minnesota Statutes, Chapters 353 and 356.
PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan members are covered
by Social Security and Basic Plan members are not. All new members must participate in the Coordinated Plan.
PERA provides retirement benefits as well as disability benefits to members, and benefits to survivors upon
death of eligible members. Benefits are established by State Statute and vest after three years of credited service.
The defmed retirement benefits are based on a member's highest average salary for any five successive years of
allowable service, age and years of credit at termination of service.
Two methods are used to compute benefits for PERF's Coordinated and Basic Plan members. The retiring
member receives the higher ofthe step-rate benefit accrual formula (Method I) or a level accrual formula
(Method 2). Under Method I, the annuity accrual rate for a Basic Plan member who retired before July I, 1997
is 2.0 percent of average salary for each of the first 10 years of service and 2.5 percent for each remaining year.
The annuity accrual rate for Basic members who retire on or after July I, 1997 is 2.2 percent of average salary
for each of the first 10 years of service and 2.7 percent for each remaining year. For a Coordinated Plan member
who retired before July I, 1997, the annuity accrual rate is 1.0 percent of average salary for each of the years and
1.7 percent for each remaining year). Under Method 2, the annuity accrual rate is 2.5 percent of average salary
for Basic Plan members and 1.5 percent for Coordinated Plan members who retired before first 10 years and 1.5
percent for each remaining year. For Coordinated members who retire on or after July I, 1997, the annuity
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CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 1998
DEFINED BENEFIT PENSION PLANS - STATEWIDE - CONTINUED
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accrual rates increase by 0.2 percent (to 1.2 percent of average salary for each of the fIrst 10 July I, 1997.
Annuity accrual rates increase 0.2 percent for members who retire on or after July I, 1997. For all PERF
members whose annuity is calculated using Method I, a full annuity is available when age plus years of service
equal 90. A reduced retirement annuity is also available to eligible members seeking early retirement.
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There are different types of annuities available to members upon retirement. A normal annuity is a lifetime
annuity that ceases upon the death of the retiree -- no survivor annuity is payahle. There are also various types
of joint and survivor annuity options available which will reduce the monthly normal annuity amount, because
the annuity is payable over joint lives. Members may also leave their contributions in the fund upon termination
of public service in order to qualify for a deferred annuity at retirement age. Refunds of contributions are
available at any time to members who leave public service, but before retirement benefIts begin.
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The benefit provisions stated in the previous paragraphs of this section are current provisions and apply to active
plan participants. Vested, terminated employees who are entitled to benefIts but are not receiving them yet are
bound by the provisions in effect at the time they last terminated their public service.
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PERA issues a publicly available fmancial report that includes fInancial statements and required supplementary
information for PERF. That report may be obtained by writing to PERA, 514 St. Peter Street, #200, St. Paul,
Minnesota 55102 or by calling (612) 296-7460 or 1-800-652-9026.
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B. Funding Policy
Minnesota Statutes Chapter 353 sets the rates for employer and employee contributions. These statutes are
established and amended by the state legislature. The City makes annual contributions to the pension plans
equal to the amount required by state statutes. PERF Basic Plan members and Coordinated Plan members are
required to contribute 8.75 and 4.75 percent, respectively, of their annual covered salary. The City is required to I
contribute the following percentages of annual covered payroll; I 1.43 percent for Basic Plan PERF members e
and 5.18 percent for Coordinated Plan PERF members. The City's contributions to the Public Employees
Retirement Fund for the years ending December 3], 1998, 1997 and 1996 were $39,552, $33,671 and $28,578,
respectively. The City's contributions were equal to the contractually required contributions for each year as set
by state statute.
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Note 5: OTHER INFORMATION
A. Risk Management
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The City is exposed to various risks of loss related to torts; theft of, damage to and destruction of assets; errors
and omissions; injuries to employees; and natural disasters for which the City carries insurance The City obtains I
insurance through participation in the League of Minnesota Cities Insurance Trust (LMCIT) which is a risk
sharing pool with approximately 800 other governmental units. The City pays an annual premium to LMCIT for
its workers compensation and property and casualty insurance. The LMCIT is self sustaining through member
premiums and will reinsure for claims above a prescribed dollar amount for each insurance event. Settled claims I
have not exceeded the City's coverage in any of the past three fiscal years.
Liabilities are reported when it is probable that a loss has occurred and the amount of the loss can be reasonably I
estimated. An excess coverage insurance policy covers individual claims in excess of $1,000,000. Liabilities, if
any, include an amount for claims that have been incurred but not reported (IBNRs). The City's management is
not aware of any incurred but not reported claims.
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CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 1998
Note 5: OTHER INFORMATION - CONTINUED
B. Segment Information for Proprietary Funds
The City provides services which are accounted for in the Enterprise Funds. The segment information for these
Enterprise Funds for the year ended December 31, 1998 is as follows:
Surface
Water
Water Sewer Recvcling Manal!ement Total
Operating revenue $ 1,043,989 $ 1,091,586 $ 71,394 $ 185,084 $ 2,392,053
Depreciation expense 75,299 67,459 10,015 152,773
Operating income 142,1l7 85,728 2,646 16,676 247,167
Net income before
transfers 206,166 163,934 4,591 23,800 398,491
Operating transfers out (74,122) (74,122)
Acquisition of fixed
assets (641) 30 (611)
Net working capital 1,112,370 1,483,315 44,616 153,221 2,793,522
Total assets 5,862,474 4,290,186 97 ,320 188,285 10,438,265
Total equity 5,723,405 4,261,964 44,6]6 185,601 10,215,586
C. Water Tower Funding
As of December 31,1989, the City had incurred expenditures of approximately $843,000 to build a water tower.
Also, in 1993 the City incurred additional expenditures of $300,775 for the repair of another water tower.
interim fmancing was provided by the Permanent Improvement Revolving Capital Projects Fund (PIR) for both
projects. It is the intention of the City to provide permanent fmancing for these projects from the Water
Enterprise Fund. To date, $1,057,026 has been transferred to the PIR from the Water Fund.
D. Legal Debt Margin
The City's statutory debt limit is computed as two percent ofthe taxable market value of property within the
City. Long-term debt issued and fmanced partially or entirely by special assessments or the net revenues of
enterprise fund operations is excluded from the debt limit computation. There is no outstanding debt at year end
which is applied against the statutory debt limit.
Note 6: COMMITTMENTS
Ice Arena Financing
The City, along with three other cities and Ramsey County, entered into an agreement January I, 1997 with the
Minnesota Amateur Sports Commission (MASC) to provide financing of a four sheet ice arena. The agreement
provides for rental income to cover principal, interest and operating expenses. In the case of default, each City will be
responsible for a specific portion of the debt. Arden Hills' percentage is 15.5% of one of the four sheets and the
amount ofthe debt will not exceed $9,000,000 for all four sheets in the complex. No expenditures were incurred for
this commitment in 1998.
Construction Contracts
The City has commitments for two construction contracts at December 31, 1998. Any amount earned on the contracts
has been accrued in the appropriate fund. The unearned amount on both contracts totaled $112,370 at year end.
-22-
CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 1998
LAKE JOHANNA VOLUNTEER FIRE DEPARTMENT, INC.
I
The City receives fire protection under a contract with the Lake Johanna Volunteer Fire Department, Inc. The
contract calls for annual payments and expires December 31, 1998. The contract was renewed effective January I,
1999 through December 31, 2003 and allows renewal for three additional five year periods. The contract cost will be
based on the budget submitted by the fIre department and approved by the City. The amount expended under the
contract was $161,000 in 1998.
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Note 7:
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Note 8: CHANGES IN ACCOUNTING PRINCIPLE
In 1998, the City implemented Governmental Accounting Standards Board Statement #31, Accounting and Financial
Repartingfor Certain investments andfor ExtemalInvestment Pools. This statement required the City to value its
investments at fair value. The effect of the statement was to restate the prior year interest from investments for the
change in market value. The following summarizes the restatement of prior year cash and investment and interest
income by fund type based on the excess of fair value above cost.
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Increase in
Prior Year
Cash and
Interest Income
I
General Fund
Special Revenue Fund
Debt Service Fund
Capital Projects Fund
Enterprise Fund
$
4,106
6,288
6,693
38,258
12.712
68,057
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$
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ASSETS
Cash and temporary investments
Receivables
Interest
Taxes
Accounts
Due from other governments
Prepaid items
CITY OF ARDEN HILLS, MINNESOTA
GENERAL FUND
COMPARATIVE BALANCE SHEETS
DECEMBER 31, 1998 AND 1997
1998 1997
$ 709,608 $ 631,823
2,614
32,661 26,025
788 228
63,792 59,169
5,259 11,475
$ 812,108 $ 731,334
TOTAL ASSETS
LIABILITIES AND FUND BALANCE
LIABILITIES
Accounts payable $ 162,065 $ 74,382
Accrued saJaries payable 16,902 23,105
Due to other governments 3,102 532
Deferred revenue 54,816 59,966
TOTAL LIABILITIES 236,885 157,985
FUND BALANCE
Reserved for compensated absences 21,652 21,681
Unreserved
Designated for working capital 553,571 551,668
TOTAL FUND BALANCE 575,223 573,349
TOTAL LIABILITIES AND FUND BALANCE $ 812,108 $ 731,334
-24-
CITY OF ARDEN HILLS, MlNNESOT A I
GENERAL FUND
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE - el
BUDGET AND ACTUAL
YEAR ENDED DECEMBER 31, 1998
(With comparative actual amounts for the year ended December 31, 1997) I
1998 1997
Variance - I
Favorable
Budget ActuaJ (Unfavorable) Actual
REVENUE I
General properly taxes $ 1,836,035 $ 1,854,986 $ 18,951 $ 1,859,353
Licenses and permits I
Business 48,650 53,211 4,561 50,333
Nonbusiness 148,200 305,707 157,507 334,543
Total 196,850 358,918 162,068 384,876 I
Intergovernmental revenue I
State
Street aid 57,500 63,118 5,618 58,856
Property tax credits 95,683 100,715 5,032 95,572 I
Fireman's relief aid 146,000 151,293 5,293 145,767
Other 26,107 30,439 4,332 18,162
County
Other 200 331 131 366 .1
Total 325,490 345,896 20,406 318,723
Charges for ser0ces I
General government 25,800 22,190 (3,610) 23,754
Public safety 4,000 7,488 3,488 9,835 I
Culture and recreation 300 115 (185) 5,439
Total 30,100 29,793 (307) 39,028 I
Fines and forfeitures 26,000 32,096 6,096 28,994 I
Other
Interest on investtnents 20,000 17,956 (2,044) 22,261 I
State building code surcharges 7,500 12,458 4,958 7,494
City building code surcharges 500 820 320 695
Refunds and reimbursements 970 5,937 4,967 5,454 I
SaJe of assets 19,000 18,190 (810) 36,208
Building rent 29,000 29,000 28,700
Total 76,970 84,36 I 7,391 100,812 I
TOTAL REVENUE 2,491,445 2,706,050 214,605 2,731,786 e
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CITY OF ARDEN HILLS, MlNNESOT A
Ie GENERAL FUND
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE -
BUDGET AND ACTUAL
YEAR ENDED DECEMBER 31, 1998
I (With comparative actuaJ amounts for the year ended December 31, 1997)
1998 1997
I Variance -
Favorable
Budget Actual (Unfavorable) ActuaJ
I EXPENDITURES
Current Expenditures
GeneraJ Government
I Mayor and council
Personal services $ 17,570 $ 17,568 $ 2 $ 17,568
Supplies 3,175 2,970 205 1,721
I Other services and charges 43,100 37,969 5,131 42,068
Total 63,845 58,507 5,338 61,357
I Elections and voter registration
Personal services 7,000 4,563 2,437
I Supplies 850 593 257 532
Other services and charges 3,005 3,204 (199)
Ie Total 10,855 8,360 2,495 532
Administration
I Personal services 185,350 188,160 (2,810) 180,807
Supplies 3,750 4,564 (814) 7,460
Other services and charges 39,850 60,363 (20,513) 40,073
I Total 228,950 253,087 (24,137) 228,340
LegaJ
I Other services 63,500 67,345 (3,845) 59,348
Planning and zoning
I PersonaJ services 53,915 58,509 (4,594) 46,432
Supplies 1,900 2,400 (500) 1,708
Other services and charges 28,650 22,498 6,152 53,218
I Total 84,465 83,407 1,058 101,358
I Bnilding
Personal services 15,015 17,690 (2,675) 16,964
Supplies 3,125 5,318 (2,193) 3,562
I Other services and changes 35,360 85,424 (50,064) 36,956
Total
Ie 53,500 108,432 (54,932) 57,482
I -26-
CITY OF ARDEN HILLS, MINNESOTA I
GENERAL FUND
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE- el
BUDGET AND ACTUAL
YEAR ENDED DECEMBER 31, 1998
(With comparative actual amounts for the year ended December 3 I, 1997) I
1998 1997
Variance - I
Favorable
Budget ActuaJ (Unfavorable) Actual
EXPENDITURES - CONTINUED I
Current Expenditures - Continued
GeneraJ Government - Continued
Economic development I
PersonaJ services $ 16,535 $ 18,871 $ (2,336) $ 18,676
Supplies 3,000 ],942 1,058 1,415
Other services and charges 7,950 9,685 (1,735) 8,777 I
TotaJ 27,485 30,498 (3,013) 28,868
TotaJ GeneraJ Government 532,600 609,636 (77,036) 537,285 I
Public Safety
Police and animaJ control I
Other services and charges 565,770 560,006 5,764 554,383
TotaJ 565,770 560,006 5,764 554,383 el
Fire protection
2 % Fire Relief aid 146,000 151,293 (5,293) 145,767 I
Other services and charges 163,750 161,000 2,750 161,000
TotaJ 309,750 312,293 (2,543) 306,767 I
Protective inspection
Personal services 63,205 57,951 5,254 48,872 I
Supplies 1,050 1,094 (44) 2,019
Other services and charges 20,900 33,415 (12,515) 37,978
TotaJ 85,155 92,460 (7,305) 88,869 I
TotaJ Public Safety 960,675 964,759 (4,084) 950,019 I
Public Works
Streets
Personal services 102,355 95,860 6,495 97,301 I
Supplies 30,875 30,365 510 24,018
Other services and charges 296,725 271,010 25,715 253,085
TotaJ Public Works 429,955 397,235 32,720 374,404 I
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CITY OF ARDEN HILLS. MINNESOTA
Ie GENERAL FUND
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE -
BUDGET AND ACTUAL
YEAR ENDED DECEMBER 31, 1998
I (With comparative actuaJ amounts for the year ended December 3 I, 1997)
1998 1997
I Variance -
Favorable
Budget Actual (Unfavorable) Actual
I EXPENDITURES - CONTINUED
Current Expenditures - Continued
Culture and Recreation
I Summer playground program
PersonaJ services $ $ $ $ 8,342
Supplies 3,073
I Other services and charges 189
Total 11,604
I Skating rinks
PersonaJ services 36,488
I Supplies 1,215
Other services and charges 4,989
Ie Total 42,692
Park maintenance
I Personal services 194,710 179,935 14,775 146,991
Supplies 37,510 35,813 1,697 25,690
Other services and charges 24,230 31,727 (7,497) 22,697
I Total 256,450 247,475 8,975 195,378
Total Culture and Recreation 256,450 247,475 8,975 249,674
I Total Current Expenditures 2,179,680 2,219,105 (39,425) 2,111,382
I Capital Outlay
General government 14,500 25,786 (11,286) 32,702
Public safety
I Public works 105,000 101,897 3,103 65,229
Culture and Recreation 56,000 54,938 1,062 49,690
I Total Capital Outlay 175,500 182,621 (7,121) 147,621
TOTAL EXPENDITURES 2,355,180 2,401,726 (46,546) 2,259,003
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INTENTIONALLY
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CITY OF ARDEN HILLS, MINNESOTA
GENERAL FUND
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE-
BUDGET AND ACTUAL
YEAR ENDED DECEMBER 31, 1998
(With comparative actuaJ amounts for the year ended December 31, 1997)
1998 1997
Variance -
Favorable
Budget Actual (Unfavorable) Actual
EXCESS (DEFICIENCY) OF REVENUE
OVER EXPENDITURES $ 136,265 $ 304,324 $ 168,059 $ 472,783
OTHER FINANCING SOURCES (USES)
Operating transfers in 49,000 (49,000)
Operating transfers out (182,550) (302,450) (119,900) (440,300)
TOTAL OTHER FINANCING
SOURCES (USES) (133,550) (302,450) (168,900) (440,300)
EXCESS (DEFICIENCY) OF REVENUE
AND OTHER FINANCING SOURCES OVER
EXPENDITURES AND OTHER USES $ 2,715 1,874 $ (841) 32,483
FUND BALANCE, JANUARY I 573,349 540,866
FUND BALANCE, DECEMBER 31 $ 575,223 $ 573,349
-29-
ASSETS
Cash and temporary investments
Receivables
Interest
Taxes
Accounts
Loans
TOTAL ASSETS
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL REVENUE FUNDS
COMBINING BALANCE SHEET
DECEMBER 31, 1998
(With comparative totals for December 3 I, 1997)
Community
Service
$ 230,855
8,334
$ 239,189
LIABILITIES AND FUND BALANCE (DEFICIT)
LIABILITIES
Accounts payable
Accrued salaries payable
Due to other funds
Due to other governments
Deferred revenue
TOTAL LIABILITIES
FUND BALANCE (DEFICIT)
Unreserved
Undesignated
TOTAL LIABILITIES AND
FUND BALANCE (Deficit)
$
239,189
$ 239,189
-30-
Recreation
Program
$ 1,945
$ 1,945
$ 323
2,379
2,702
(757)
$ 1,945
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Park
464,389 I
3,045 I
467,434 I
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467,434 I
467,434 I
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$
$
$
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I Economic
Insurance Development Totals
Cable TV TCAAP Deductible Authority 1998 1997
I $ 181,759 $ 194,457 $ 91,956 $ 1,472,504 $ 2,637,865 $ 950,258
I 11,329 14,374 9,338
879 879 505
37,554 45,888 45,657
I 593,789 593,789 300,000
$ 219,313 $ 194,457 $ 91,956 $ 2,078,50 I $ 3,292,795 $ 1,305,758
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I $ $ $ $ 23,778 $ 24,101 $ 30,504
62 2,441 2,396
499,000 499,000 485,000
I 1,499
593,789 593,789 300,000
Ie 62 1,1l6,567 1,119,331 819,399
I 219,251 194,457 91,956 961,934 2,173,464 486,359
I $ 219,313 $ 194,457 $ 91,956 $ 2,078,501 $ 3,292,795 $ 1,305,758
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CITY OF ARDEN HILLS, MINNESOTA I
SPECIAL REVENUE FUNDS
COMBINING STATEMENT OF REVENUE, EXPENDITURES AND el
CHANGES IN FUND BALANCE (DEFICIT)
YEAR ENDED DECEMBER 31, 1998
(With comparative totals for the year ended December 31, 1997) I
Community Recreation I
Services Program Park
REVENUE
Tax increments $ $ $ I
Intergovernmental - state
Charges for services 103,279
Park dedication fees 10,634 I
Interest on investments 14,706 15 27,823
Miscellaneous 75,549 2,100 4,079
TOTAL REVENUE 90,255 105,394 42,536 I
EXPENDITURES
Current I
Personal services 84,838
Supplies 1I,610
Other services and charges 584 64,835 23,180 I
Capital outlay 20,002
TOTAL EXPENDITURES 584 161,283 43,182 el
EXCESS (DEFICIENCY) OF REVENUE OVER
EXPENDITURES 89,671 (55,889) (646) I
OTHER FINANCING SOURCES (USES)
Operating transfers in 54,800 I
Bond Proceeds
Operating transfers out (102,300)
TOTAL OTHER FINANCING SOURCES I
(USES) (102,300) 54,800
EXCESS (DEFICIENCY) OF REVENUE AND OTHER I
SOURCES OVER EXPENDITURES AND OTHER USES (12,629) (1,089) (646)
FUND BALANCE (DEFICIT), JANUARY I 251,818 332 468,080 I
FUND EQUITY TRANSFER IN I
FUND BALANCE (DEFICIT), DECEMBER 31
$ 239,189 $ (757) $ 467,434
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CITY OF ARDEN HILLS, MINNESOTA
DEBT SERVICE FUNDS
COMBINING BALANCE SHEET
DECEMBER 31, 1998
(With comparative total amounts as of December 31,1997)
ASSETS
Cash and temporary investments
Receivables
Interest
Special assessments
Delinquent
Deferred
TOTAL ASSETS
LIABILITIES AND FUND BALANCE
LIABILITIES
Deferred revenue
FUND BALANCE
Reserved
Unreserved - undesignated
TOTAL FUND BALANCE
TOTAL LIABILITIES AND FUND BALANCE
-34-
Advance
Refunding
of 1985
$ 1,120,863
6,991
226
18,621
$ 1,146,701
$
18,847
1,127,854
1,127,854
$ 1,146,701
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Tax
Increment
Bonds
of 1998A
$
194,555
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194,555
$
194,555
$
] 94,55e I
194,555 I
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I Totals
1998 1997
I $ 1,315,418 $ 1,012,239
6,991 10,561
I 226 284
18,621 41,808
I $ 1,341,256 $ 1,064,892
I $ 18,847 $ 42,092
I 194,555
1,127,854 1,022,800
Ie 1,322,409 1,022,800
I $ 1,341,256 $ 1,064,892
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4,662
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CITY OF ARDEN HILLS, MINNESOTA
DEBT SERVICE FUNDS
COMBINING STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
YEAR ENDED DECEMBER 31, 1998
(With comparative totals for the year ended December 31, 1997)
Advance
Refunding
of 1985
Tax
Increment
Bonds
of 1998A
REVENUE
Special assessments
interest on investments
Miscellaneous
$
26,744
64,159
14,151
$
TOTAL REVENUE
105,054
4,662
EXPENDITURES
Debt Service
Interest and other
83,293
TOTAL EXPENDITURES
83,293
EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES
105,054
(78,631 )
OTHER FINANCING SOURCES (USES)
Bond proceeds
273,I86el
EXCESS (DEFICIENCY) OF REVENUE AND OTHER SOURCES
OVER EXPENDITURES
105,054
194,555
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FUND BALANCE, JANUARY I
1,022,800
FUND BALANCE, DECEMBER 31
$ 1,232,908
$
389,1l0
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I Totals
1998 1997
I $ 26,744 $ 61,756
68,821 62,657
14,151
I 109,716 124,413
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I 83,293
83,293
I
26,423 117,720
Ie 273,186
I 299,609 117,720
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I 1,022,800 898,387
$ 1,322,409 $ 1,022,800
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CITY OF ARDEN HILLS, MINNESOTA I
CAPITAL PROJECTS FUNDS
COMBINING BALANCE SHEET el
DECEMBER 31, 1998
(With comparative totals for December 31, 1997)
Municipal Non-J\ssessable Capital I
Land and Road Eqniprnent
Buildings Improvements Sinking I
ASSETS
Cash and temporary investments $ 1,079,391 $ 1,264,874 $ 135,936
Receivables I
Interest 6,544 8,057
Accounts
Special assessments I
Delinquent
Deferred
Due from other funds I
Due from other governments
TOTAL ASSETS $ 1,085,935 $ 1,272,931 $ 135,936 I
LIABILITIES AND FUND BALANCE
LIABILITIES I
Accounts and contracts payable $ 12,413 $ $
Due to other governments
Deferred revenue
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TOTAL LIABILITIES 12,413
FUND BALANCE I
Reserved for interfund receivable
Unreserved I
Undesignated 1,073,522 1,272,93 I 135,936
TOTAL FUND BALANCE 1,073,522 1,272,931 135,936 I
TOTAL LIABILITIES AND FUND
BALANCE $ 1,085,935 $ 1,272,93 I $ 135,936 I
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CITY OF ARDEN HILLS, MINNESOTA I
CAPITAL PROJECTS FUNDS
COMBINING STATEMENT OF REVENUE, EXPENDITURES AND el
CHANGES IN FUND BALANCE
YEAR ENDED DECEMBER 31,1998
(With comparative totals for the year ended December 31, 1997) I
Municipal Non-Assessable Capital
Land and Road Equipment I
Buildings Improvements Sinking
REVENUE
General property taxes $ $ $ I
Intergovernmental
County
City I
Special assessments
Interest on investments 62,504 73,103 7,242
Miscellaneous I
TOTAL REVENUE 62,504 73,103 7,242
EXPENDITURES I
Current
Other services and charges 86,132
Capital outlay I
Streets and highways 5,426
Miscellaneous
TOTAL EXPENDITURES 86,132 5,426 .1
EXCESS (DEFICIENCY) OF REVENUE OVER I
EXPENDITURES (23,628) 67,677 7,242
OTHER FINANCING SOURCES (USES) I
Operating transfers in 118,750
EXCESS (DEFICIENCY) OF REVENUE AND OTHER I
FINANCING SOURCES OVER (UNDER)
EXPENDITURES AND OTHER USES 95,122 67,677 7,242
FUND BALANCE, JANUARY I 978,400 1,205,254 128,694 I
FUND EQUITY TRANSFER OUT I
FUND BALANCE, DECEMBER 31 $ 1,073,522 $ 1,272,931 $ 135,936
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Fire Permanent
I Equipment Improvement Totals
Sinking Revolving 1998 1997
I $ $ $ $ 2,776
50,000 50,000
I 142,426 142,426
372,017 372,017 294,983
9,400 311,575 463,824 422,344
I 60,673 60,673
9,400 936,691 1,088,940 681,845
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I 86,132 20,638
425,190 430,616 260,899
Ie 639 639
425,829 517,387 281,537
I 9,400 510,862 571,553 400,308
I 47,500 74,122 240,372 496,598
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56,900 584,984 811,925 896,906
I 154,405 4,932,304 7,399,057 6,140,409
I 323,484
$ 211,305 $ 5,517,288 $ 8,210,982 $ 7,399,057
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ASSETS
CURRENT ASSETS
Cash and temporary investments
Interest receivable
Accounts receivable
Special assessments receivable
Due from other governments
Inventory
Prepaids items
TOTAL CURRENT ASSETS
FIXED ASSETS
Furniture and equipment
Collection and distribution system
CITY OF ARDEN HILLS, MINNESOTA
ENTERPRISE FUNDS
COMBINING BALANCE SHEET
DECEMBER 31, 1998
(With comparative totals for December 31, 1997)
TOTAL FIXED ASSETS
LESS ACCUMULATED DEPRECIATION
TOTAL FIXED ASSETS, NET
TOTAL ASSETS
LIABILITIES AND FUND EQUITY
LIABILITIES
Accounts payable
Accrued salaries and compensated absences payable
Due to other governments
Deferred revenue
TOTAL LIABILITIES
FUND EQUITY
Contributed capital
Retained earnings
Umeserved
TOTAL FUND EQUITY
TOTAL LIABILITIES AND FUND EQUITY
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Water Sewer I
$ 1,011,084 $ 1,253,245 I
5,843 7,465
222,489 238,803
12,023 12,024 -
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1,251,439 1,511,537
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124,665 361,532
5,808,612 4,359,604 I
5,933,277 4,721,136
(J ,322,242) (1,942,487).1
4,611,035
2,778,649
$ 5,862,474 $ 4,290,186 I
$ 5,268 $ 5,375 I
14,117 1l,708 I
108,603 58
1l,081 11,081
139,069 28,222 I
4,286,067 2,650,634 I
1,437,338 1,611,330
5,723,405 4,261,964 I
$ 5,862,474 $ 4,290,186 I
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Water Totals
I Recycling Management 1998 1997
I $ 44,685 $ 107,731 $ 2,416,745 $ 1,921,302
13,308 19,897
48,174 509,466 536,622
I 52,635 76,682 83,637
5,000
2,777
I 365
97,320 155,905 3,016,201 2,556,888
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50,075 536,272 559,134
I 10,168,216 9,646,175
50,075 10,704,488 10,205,309
Ie (17,695) (3,282,424) (3,129,651)
32,380 7,422,064 7,075,658
I $ 97,320 $ 188,285 $ 10,438,265 $ 9,632,546
I $ $ $ 10,643 $ 15,678
I 437 2,684 28,946 27,188
108,661 110,175
52,267 74,429 81,130
I 52,704 2,684 222,679 234,171
I 6,936,701 6,544,144
44,616 185,601 3,278,885 2,866,943
I 44,616 185,601 10,215,586 9,398,375
I $ 97,320 $ 188,285 $ 10,438,265 $ 9,632,546
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CITY OF ARDEN HILLS, MINNESOTA I
ENTERPRISE FUNDS
COMBINING STATEMENT OF REVENUE, EXPENSES AND CHANGES IN RETAINED EARNINGS e-
YEAR ENDED DECEMBER 31, 1998
(With comparative totals for the year ended December 31, 1997)
I
Water Sewer I
OPERATING REVENUE
Charges for services $ 989,516 $ 972,199
Permit fees 19,206 644 I
Recycling grant
Miscellaneous 35,267 31,843
Meter deposits, less cost I
SAC administration fee 86,900
TOTAL OPERATING REVENUE 1,043,989 1,091,586 I
OPERATING EXPENSES
. Personal services 156,251 132,836 I
Supplies and maintenance 28,016 92,444
Other services and charges 73,330 79,442
Rent 14,500 14,500 I
insurance 19,795 19,795
Utilities 4,435 21,961
Purchased services 15,739 1,075 I
Purchased water 514,507 ~e
Recycling charges
Sewer charges 576,346 I
Depreciation 75,299 67,459
TOTAL OPERATING EXPENSES 901,872 1,005,858
OPERATING INCOME 142,1I7 85,728 I
NONOPERATING INCOME I
Interest on investments 53,952 69,218
NET INCOME BEFORE OPERATING TRANSFERS 196,069 154,946 I
OPERATING TRANSFER OUT (74,122)
NET INCOME 121,947 154,946 I
CREDIT ARISING FROM REDISTRIBUTION OF I
DEPRECIATION ON CONTRIBUTED ASSETS 49,432 56,579
INCREASE IN RETAINED EARNINGS 171,379 211,525 -
RETAINED EARNINGS, JANUARY I 1,265,959 1,399,805
RETAINED EARNINGS, DECEMBER 31 $ 1,437,338 $ 1,611,330 el
-44- I
CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 1998 I
YEAR 2000 ISSUE (UNAUDITED e
The year 2000 issue is the result of shortcomings in many electronic data processing systems and other electronic equipment that I
may adversely affect the government's operations as early as fiscal year 1999.
I
The City has completed an inventory of computer systems and other electronic systems that may be affected by the year 2000
issue and that are necessary to conducting City operations. The City has assessed the areas that are critical to operations and is in I
the process of obtaining assurances from their vendors.
Because of the unprecedented nature of the year 2000 issue, its effects and the success of related remediation efforts will not be
fully determinable until the year 2000 and thereafter. Management cannot assure that the City is or will be year 2000 ready, that I
the City's remediation efforts will be successful in whole or in part, or that parties with whom the City does business will be year
2000 ready.
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TAX CAPACITY
ReaJ estate
Personal property
TOTAL
CITY OF ARDEN HILLS, MINNESOTA
TAX CAPACITY, TAX LEVIES AND TAX CAPACITY RATES
(Shown by year of tax collectibility)
1998 1997
$ 10,491,695 $ 11,224,384
268,004 300,571
10,759,699 11,524,955
(1,915,804) (2,045,561 )
858,174 834,476
$ 9,702,069 $ 10,313,870
FISCAL DISPARITY ADJUSTMENT
Contribution
Distribution
ADJUSTED TOTAL
TAX LEVIES
General fund
TAX CAPACITY RATES
General fund
$ 1,864,338
$ 1,829,404
19.100
17.748
-49-
INTENTIONALLY
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OTHER REPORTS
CITY OF ARDEN HILLS
ARDEN HILLS, MINNESOTA
YEAR ENDED
DECEMBER 31, 1998
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Certified Public AccountanL'i & (.omwtants
7241 Ohms Lane
Suitp 200
.Minneapolis, MN 55439
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL
OVER FINANCIAL REPORTING BASED ON AN AUDIT OF
FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE
WITH GOVERNMENT AUDITING STANDARDS
Honorable Mayor and City Council
City of Arden Hills, Minnesota
We have audited the general purpose fmancial statements of the City of Arden Hills, Minnesota as of and for the year ended
December 31, 1998 and have issued our report thereon dated April 8, 1999. We conducted our audit in accordance with
generally accepted auditing standards and the standards applicable to fmancial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States.
Compliance
As part of obtaining reasonable assurance about whether the City's financial statements are free of material misstatement, we
performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which
could have a direct and material effect on the determination of fmancial statement amounts. However, providing an opinion on
compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The
results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing
Standards.
Internal Control Over Financial Reporting
In planning and performing our audit, we considered the City's internal control over fmancial reporting in order to determine our
auditing procedures for the purpose of expressing our opinion on the fmancial statements and not to provide assurance on the
internal control over fmancial reporting. However, we noted certain matters involving the internaJ control over fmancial
reporting and its operation that we consider to be reportable conditions. Reportable conditions involve matters coming to our
attention relating to significant deficiencies in the design or operation of the internal control over fmancial reporting that, in our
judgment, could adversely affect the City's ability to record, process, summarize and report financial data consistent with the
assertions of management in the fmancial statements.
We noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions
under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters
coming to our attention relating to significant deficiencies in the design or operation of the internal control structure that, in our
judgment, could adversely affect the Utilities' ability to record, process, summarize and report fmancial data consistent with the
assertions of management in the general purpose financial statements.
Our study and evaluation disclosed that because of the limited size of your office staff, your organization has limited segregation
of duties. Good internal control contemplates an adequate segregation of duties so that no one individual handles a transaction
from inception to completion. While we recognize that your organization is not large enough to permit an adequate segregation
of duties in all respects, it is important, however, that you be aware of this reportable condition.
-50-
612.835.9090 . Fax 612.835.3261
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Page Two
A material weakness is a condition in which the design or operation of one or more of the internal control components does not
reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the fmancial
statements being audited may occur and not be detected within a timely period by employees in the normal course of performing
their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all
matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable
conditions that are also considered to be material weaknesses. However, we believe the reportable condition described above is
not a material weakness.
We also noted other matters involving the internal control over fmancial reporting that we have reported to management ofthe
City in a separate letter dated April 8, 1999.
This report is intended for the information of the City Council, management and the Office of the State Auditor. However, this
report is a matter of public record and its distribution is not limited.
April 8, 1999
Minneapolis, Minnesota
CLtn1JuJk JiJ. ~~ iLl
ABDO, ABDO, EICK & ME~E~RL~P
Certified Public Accountants
-51-
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Certified PUblic .4ccoumams & ConsullanlJ
7241 Ohms lane
Suite 200
Minneapolis. MN 55439
INDEPENDENT AUDITOR'S REPORT ON LEGAL COMPLIANCE
Honorable Mayor and City Council
City of Arden Hills, Minnesota
We have audited the general purpose financial statements ofthe City of Arden Hills, Minnesota as of and for the year ended
December 31, 1998, and have issued ourreport thereon dated April 8, 1999.
We conducted our audit in accordance with generally accepted auditing standards and the provisions of the Minnesota LegaJ
Compliance Audit Guide for Local Government promulgated by the Legal Compliance Task Force pursuant to Minnesota Statute
Sec. 6.65. Accordingly, the audit included such tests of the accounting records and such other auditing procedures as we
considered necessary in the circumstances.
The Minnesota Legal Compliance Audit Guide for Local Government covers five main categories of compliance to be tested:
contracting and bidding, deposits and investments, conflicts of interest, public indebtedness, claims and disbursements. Our
study included all of the listed categories.
The results of our tests indicate that for the items tested, the City complied with the material terms and conditions of applicahle
legal provisions. Further, for the items not tested, based on our audit and the procedures referred to above, nothing came to our
attention to indicate that the City had not complied with such legal provisions.
This report is intended solely for the use of the City Council, management and the Office of the State Auditor and should not be
used for any other purpose. This restriction is not intended to limit the distribution of this report, which is a matter of public
record.
April 8, 1999
Minneapolis, Minnesota
r
ClInL> J o..vk} fuh ~ m~ JlI'
ABDO, ABDO, EICK & MEYERS, LLP
Certified Public Accountants
-52-
612.835.9090 . F~ 612.835.3261
Metro East
Development Partnership
.n
May 11, 1999
City of Arden Hills
Attn: Sheila
4364 West Round Lake Road
Arden Hills MN 55112-5794
Dear Sheila:
Enclosed is the 1998 Annual Report for MEDP that you requested for the City Council
Meeting on May 24. David Piggott will be in attendance at that meeting to present the
Strategic Plan.
Anything else you need, please call me at 651-224-3278. Thank you.
.
.SinCerelY' n
(J1~~c.
Kathy Price
Administrative Assistant
e
332 Minnesota Street Suite N-205 Saint Paul, MN 55101 651/224-EAST Fax: 651/223-5484 Web Site: www.medp.org
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FINANCIAL OVERVIEW
e
Preliminary Balance Sheet for Period Ending December 31, 1998
ASSETS
CURRENT ASSETS
Cash - General..................................................... 123,827.62
Prepaid Expenses.................................................. 10,654.70
Total Current Assets.............................. ........ ...................... $134,482.32
Office Equipment, at cosl............................................. 53,721.82
Less Accumulated Depreciation .......................... (34,602.55)
Net Office Equipment............................................................. $ 19,119.27
TOTAL ASSETS. ......... ............ ............................ ........................ $153,601.59
LIABILITIES AND NET ASSETS
.
CURRENT LIABILITIES
Accounts Payable...................................................... 1,200.00
Accrued Expenses..................................................... 5,156.12
Deferred Dues Revenue.......................................... 45,750.00
Total Current Liabilities................................... $ 52,106.12
NET ASSETS .... ..... .......................................................................
TOTAL LIABILITIES AND NET ASSETS .............................
$101,495.47
$153,601.59
1999 PRELIMINARY BUDGET
MEDP In-Kind Contributors:
Minnesota Technology
Northern States Power Company
Olsen, Thielen & Company, Ltd
Saint Paul Area Chamber of Commerce
Saint Paul Pioneer Press
REVENUE
Memberships $329,000
Interest 7,000
Other Income 5,000
In-kind Contributions 30,000
TOTAL $371.000
EXPENSES
Personnel $204,000
Operations 71 ,000
Administration 16,000
Programs 40,000
. Capital Expenditures 2,000
In-kind Contributions 30,000
TOTAL $363.000
MEDP Affiliations:
Advantage Minnesota
BOMA - Saint Paul
Council of Urban Economic Development
EDAM
IDRC
Organization of Commercial Realtors
TC Web
Twin Cities-Metro
SCOREBOARD
January 1 - December 21,1998
PROSPECT ACTIVITY
Total Active Prospects........................................................................... 62
1998 Prospects......... ........ .................................... .................................. 73
Metro Area Prospects ............................................................................ 56
Out of State Prospects ........................................................................... 16
Foreign Prospects ................................................................................... I
Site Tours................................. ............................................................... 32
Files Closed........................................................................................... 74
SITE LOCATION ASSISTANCE
Deals Completed ................................................................................... 13
Capital Investment.............................. .................................... $49,009,000
Property Tax Revenue Increase................................................ $1,715,000
Total Jobs (Retained: 633, New: 1370)............................................ 2003
MARKETING ACTIVITIES
Ad Placements .......................................................................................... 6
Articles Placed...................... ................................ ...... .............................. 2
Trade Shows ............................................................................................. I
PARTNER PARTICIPATION
Advanced Resources for Development - Bonestroo, Rosene, Anderlik & Associates -
Business Resource Center - CB Richard Ellis - Corporate Real Estate - City of
Cottage Grove - City of Eagan - Kraus-Anderson Construction - McGough
Construction - Oakdale Crossing - Minnesota Department of Trade and Economic
Development - Minnesota Technology - Northern States Power Company -
Ramsey County - City of Roseville - City of Saint Paul - Saint Paul Port Authority
- City of Shore view - US Bank - City of Vadnais Heights - Washington County
- Welsh Companies - City of White Bear Lake - White Bear Township
. .
e
.
.
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.
.
.
MINUTES
CITY OF ARDEN HILLS, MINNESOTA
PLANNING COMMISSION
WEDNESDAY, MAY 5, 1999
7:30 P.M. - ARDEN HILLS CITY HALL
DRAFT
CALL TO ORDER
Chair Steve Erickson called the meeting to order at 7:32 p.m.
ROLL CALL
Present were Chair Steve Erickson, Commissioners Stephen Baker, Terri Duchenes,
Brent Nelson, and Dave Sand.
Absent were Commissioners Therese Galatowitsch and Marty Rye.
Also present were Councilmember Paul Malone, Associate Planner Nancy Randall,
Assistant to the City Administrator Kevin Ringwald and Recording Secretary Lori
Rolfson.
APPROVAL OF MINUTES FROM PLANNING COMMISSION MEETING HELD ON
APRIL 7.1999
Commissioner Sand moved, seconded by Commissioner Baker, to approve the April 7,
1999 minutes. The motion carried unanimously (5-0).
PLANNING CASE #99-03 _ JOSEPHINE EAST LLC - 3183 LEXINGTON AVENUE-
PRELIMINARY PLAT AND VARIANCE - PUBLIC HEARING
Chair Erickson confirmed that the Planning Case was announced in the April 21, 1999
publication of the Bulletin and opened the public hearing at 7:33 p.m.
Ms. Randall explained that the applicant was requesting approval of a preliminary plat consisting
of four lots on a 2.47 acre parcel zoned R-2 Single Family Residential District. The parcel is
located off Lexington A venue between the northern and southern portions of Shoreline Lane.
The request also includes lot width variances for all four proposed lots of 80 feet where 85 feet is
required.
At the February 3,1999, Planning Commission meeting, the applicant withdrew an application
for preliminary plat and variances to pursue a change to the Official Map. The Planning
Commission and City Council reviewed the proposed change to the Official Map in March. The
City Council voted to deny the applicant's request to change the Official Map on March 29,
1999. However, the City Council did endorse the concept of providing a temporary cul-de-sac at
this projects north property line. The future extension of Shoreline Lane would occur with the
development of the Bachman property which is to the north of this site.
The existing Official Map was approved in July of 1993, showing the connection of Shoreline
Lane via a straight through alignment.
ARDEN HILLS PLANNING COMMISSION - MAY 7, 1999
DRAFT
2
The City Attorney has provided the City with some guidance, which deals with the ownership of
Shoreline Lane adjacent to the Rushenberg and Wesslund properties, Bachman access, and future _
street construction escrow. The road across the RushenberglWesslund properties has been .-
maintained by the City for a long period of time; however, the City does not own this portion of
the road. According to the City Attorney, there are several ways the City could pursue gaining
proper title to this segment of Shoreline Lane, Prescriptive Easement, Purchase/Gift, or Eminent
Domain.
.
The Bachman property is currently accessed via a private drive, which runs through the property.
The applicant has taken steps to provide an easement in Lot 2, Block 2 along the property line in
order to allow Mr. Bachman access to the right-of-way. The applicant also plans to construct a
small driveway to the proposed cul-de-sac to satisfY access for Mr. Bachman.
Staff recommends there be an escrow for the approximately 75 feet from the cul-de-sac to the
northern property line. In the future, when the Bachman property develops, this would provide
the City with the money to change the road from a cul-de-sac to a straight through street.
The applicant had provided information pertaining to a section of State Statute that would allow
the City to take the right-of-way faster than those outlined by Attorney Filla. Attorney Filla has
reviewed this and believes this would not be the best alternative due to the fact that it is unclear
as to the method of establishing interest of record and it would only cover the improved surface.
A purchase/gift would probably be the least expensive and time-consuming method.
Additionally, the current property owners (WesslandlRushenberg) could challenge this method
of acquiring the road and the City could wind up in court. e
With the last two Planning Cases (98-33 and 99-01) related to this site, staff received letters from
neighboring property owners, which were included in the staffreport. No new letters have been
received; however, some of the letters appear to apply to this Planning Case.
The Subdivision Ordinance requires easements, at least 12 feet wide centered on lot lines, for
utilities which shall be dedicated to the City. The original plat did not show these required
easements. A revised plan was provided to the Planning Commission, which does show the
easements to satisfY this requirement. Also included in the new plan was grading information,
which had not originally been submitted. This information was submitted to the City Engineer
for review. The preliminary plat provides for no dedication of park land thus, park dedication
fees are required for the preliminary plat.
With regard to the variance request, staff would conclude that several lots in the neighborhood
are of similar nature being 80 feet wide where 85 feet is required.
Ms. Randall advised that staff recommends that Planning Case 99-03, preliminary plat including
the variances for a lot width of 80 feet provided where 85 feet is required for Block I lots I and
2, and Block 2 lots I and 2, be approved, based on the findings of the variance section of the
Staff report dated May 5,1999, subject to the following conditions:
1.
Title information be submitted to the City for review by the City Attorney.
e
Ms. Randall stated that the title information has been submitted and is being reviewed by the
City Attorney.
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ARDEN HILLS PLANNING COMMISSION - MAY 7,1999
.
2.
3.
Extension of Shoreline Lane through the subject property be deeded to the City.
Provide staff with proposed grading and sediment and erosion control measures that are
to be used on this project for staff approval.
Ms. Randall stated that staff had received submittals related to this information and is in the
process of reviewing it.
4. Payment of appropriate Park Dedication, as determined by the City Council, as provided
for by the Subdivision Ordinance ofthe City Code.
S. Payment of an Escrow for future extension of Shoreline Lane to the north property line.
6. Approval by Rice Creek Watershed District.
7. Basement elevations not be below 887.8 feet.
8. Utility and drainage easements be provided per the Subdivision Ordinance ofthe City
Code.
Ms. Randall stated that these easements were provided on the updated plan.
.
9. Construction specifications for street and utilities be submitted with the final plat
submittal.
10. Easements in a form acceptable to the City Engineer and City Attorney be granted to the
City for temporary cul-de-sac, and the documents be submitted with the final plat
application.
11. Right-of-way from the south property be acquired prior to final plat approval for access to
the property.
12. Outstanding fee for attorney fees in the amount of$1,118.80 be paid in full prior to final
. plat approval.
If the Planning Commission makes a recommendation on this Planning Case, then it would be
heard at the May 24, 1999, regular meeting of the City Council.
Mr. Don Evertz, 1442 Arden Oaks Drive, stated that he would like to have this Planning Case
moved on to the City Council as it has taken six to seven months to get to this point in the
process. The intent is to work out a situation, which works for the City, the neighborhood and
the developer.
Mr. Evertz stated that he had objections to some of the conditions for approval. He indicated that
he would work with the City Council in resolving these objections.
Chair Erickson asked what the objections to the conditions were. Mr. Evertz stated that one
objection is the payment of escrow for the future extension of Shoreline Lane to the north
property line. The other is the outstanding attorney fees. He explained that he had just received
the break down ofthe outstanding fees for the attorney's work and these numbers have not been
verified with his attorney. There is a $20,000 performance bond, which the City has held back
the $1,118.80 needed to pay the outstanding attorney fees.
.
With regard to acquiring the right-of-way from the southern property owners, Mr. Evertz
indicated that the City must have known how this would be accomplished when the Master Plan
was created. He suggested that stafflook into how this had originally been planned.
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Mr. Bob Wessland, 3167 Shoreline Lane, expressed his concern that the ponding area north of
his property is used to hold the run-off from the property, which is being developed. Depending _
on how the property is developed, there could be severe problems with water overflowing to .,
adjacent properties. A one-inch rain creates a one to two foot depth in the ponding area. The
record rain a few years ago caused the pond to over flow and a river was flowing over his and
other properties. He expressed his hope that the drainage will be taken into consideration when
the property is developed.
Ms. Diane Rushenberg, 3168 Shoreline Lane, echoed the concerns of Mr. Wessland regarding
the run-off of water from the property behind her property. She indicated that she had not
received any information from the developer as to how this drainage will be dealt with. She was
concerned by the possibility of her basement being flooded if the run-off path is blocked by the
proposed development. Additionally, she had not been approached regarding the acquisition of
the portion of road needed for access.
Mr. Evertz stated that an Engineer had just worked up new numbers for hydrological calculations
for the proposed development and that the City Engineer will review these. The calculations
must work out so they are at least as good, or better than the current situation. He expects the
calculations to improve the drainage.
Chair Erickson asked if the grading shown in the plan is the existing grade. Mr. Evertz explained
that the new plan depicts the current grading.
With regard to the land acquisition, Mr. Evertz stated that he has not yet spoken with Ms.
Rushenberg, as she is difficult to contact. He has spoken with Mr. Wessland; however, Mr.
Wessland has not made up his mind what he wants to do.
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Chair Erickson closed the public hearing at 7:49 p.m., as no one else wished to address the
Planning Commission.
Chair Erickson asked Ms. Randall to elaborate on the recent submittals. Ms. Randall explained
that staff received information today regarding the drainage for review by the City Engineer.
Some modifications were made to the plan for how the drainage will be changed.
Chair Erickson requested confirmation that the escrow, which the applicant is opposed to, would
be used to cover the cost ofthe future extension of Shoreline Lane to the north property line of
this plat. Ms. Randall stated that this was correct. She indicated that the utilities are in place.
The escrow would be to remove the land between the two cul-de-sacs and bring the road to the
north property line, if, and when the Bachman property were to develop.
With regard to condition number I I, acquiring right-of-way to the south, Chair Erickson stated
that it seems logical that the additional right-of-way be acquired prior to development. He noted
that this issue is primarily between the applicant and the property owners and asked what the
City's role is in acquiring this right-of-way. Ms. Randall explained that the applicant could
request the City to acquire the right-of-way through its policing powers. In this case, the
applicant is working with the neighbors, however, they are asking that the City to also get
involved. There are different ways in which to acquire the property and Attorney Filla has
indicated that having the applicant acquire the right-of-way might be the simplest and least time
consuming method.
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5
Chair Erickson stated that the condition was appropriate and noted that, if the right-of-way is not
acquired, the development could not occur.
Commissioner Nelson asked if the right-of-way must be acquired prior to the City Council's
review of the preliminary plat. Ms. Randall stated that, since this is only a preliminary plat, the
acquisition would not be necessary prior to City Council review. The City Council may approve
the preliminary plat with a condition that the right-of-way be acquired prior to final plat
approval.
Commissioner Nelson requested confirmation that, if the City were to be involved in acquiring
the right-of-way it could take up to six months to accomplish this. Ms. Randall stated that this
was correct.
Commissioner Nelson requested confirmation that, when the revised grading plan is submitted,
the City Engineer will review this revised plan. Ms. Randall confirmed that this was correct.
Chair Erickson suggested that a condition should be included that the revised grading plan and
calculations be approved by the City Engineer prior to approval. Ms. Randall stated that
condition number three addresses this issue; however, there have been some revisions.
Chair Erickson stated that he would prefer language be included which deals specifically with the
site and the drainage onto adjacent properties. He noted that the City must ensure that any future
development does not alter the natural run-off of the different parcels.
Commissioner Baker asked if the issue ofthe existing accessory building had been resolved. Ms.
Randall explained that the tuck under garage on proposed Block 2, Lot 2 was previously
unsecured. This building has since been secured. The garage is currently a non-conforming
structure because it is an accessory without a principal structure on the site. The Zoning
Ordinance requires a principal structure to be constructed prior to the construction of an
accessory structure. Staff believes a primary structure will be built on the property in the near
future and felt that the garage could remain provided that it remain secured from vandalism and
unauthorized access. Mr. Ringwald noted that the accessory structure meets the setback
requirements for the proposed property.
Chair Erickson asked if the property owner to the north had agreed to the easements and
accesses. Ms. Randall stated that staff had not received any response from Mr. Bachman as to
his preferences. Chair Erickson requested confirmation that the Bachman property was currently
land locked, unless they extend access to Lexington Avenue. Ms. Randall stated that this was
correct. Chair Erickson indicated that the proposal would clean up the access to the Bachman
property and noted that it would be possible for the property to access Shoreline Lane as well.
Ms. Randall agreed and noted that access could also be made to the cul-de-sac.
Chair Erickson stated that the possible variables to the proposal had been thoroughly covered by
the conditions of approval for recommendation. He asked if the final plat would be brought to
the Planning Commission for recommendation. Ms. Randall stated that the final plat would not
be brought before the Planning Commission unless major changes were made by the City
Council.
ARDEN HILLS PLANNING COMMISSION - MAY 7, 1999
DRAFT
6
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Commissioner Sand asked if the final grading plan must be submitted prior to review of the fmal
plat. Mr. Ringwald stated that final grading plans would be provided and reviewed when the .
requests for building permits are submitted.
Commissioner Duchenes noted that the easement along the north side of the property for access
to the Bachman property ends at a dead end street, which will not be brought straight through for
an undetermined period of time. She asked if the access would be a temporary driveway. Ms.
Randall stated that the access would be temporary. She indicated that it would be a situation
similar to a driveway crossing a right-of-way to access the pavement.
Commissioner Duchenes asked if staff had planned on a formal agreement for who will maintain
the road. Mr. Ringwald stated that a formal agreement would not be needed at this situation is
similar to a driveway crossing a boulevard.
Commissioner Nelson moved, seconded by Commissioner Duchenes to recommend
approval of Planning Case #99-03, preliminary plat including the variances for a lot
width of 80 feet where 85 feet is required for Block 1 lots 1 and 2, and Block 2 lots 1 and
2, be approved, based on the findings of the variance section of the Staff report dated
May 5,1999, subject to the following conditions:
1. Title information be submitted to the City for review by the City Attorney.
2. Extension of Shoreline Lane through the subject property be deeded to the City.
3.
Provide staff with proposed grading and sediment and erosion control measures
that are proposed to be used on this project for staff approval, and the revised
grading plan be submitted for approval.
.
4. Payment of appropriate Park Dedication as determined by the City Council as
provided for by the Subdivision Ordinance in Section 22-9 of the City Code.
5. Payment ofan Escrow for future extension of Shoreline Lane to the north
property line.
6. Approval by Rice Creek Watershed District.
7. Basement elevations not be below 887.8 feet.
8. Utility and drainage easements be provided per the Subdivision Ordinance
Section 22-8 of the City Code.
9. Construction specifications for street and utilities be submitted with the final plat
submittal.
10.
Easements in a form acceptable to the City Engineer and City Attorney be granted
to the City for temporary cul-de-sac, and the documents be submitted with the
final plat application.
.
11. Right-of-way from the south property be acquired prior to final plat for access to
the property.
.
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7
12.
Outstanding fee for attorney fees in the amount of$I,118.80 be paid in full prior
to final plat approval.
The motion carried unanimously (5-0).
This Planning Case will be reviewed at the Monday, May 24, 1999, City Council meeting.
PLANNING CASE #99-07 - CARDIAC PACEMAKERS. INC. (GUIDANT) - 4100
HAMLINE A VENUE - PLANNED UNIT DEVELOPMENT (MASTER PLAN) - PUBLIC
HEARING
Chair Erickson confirmed that the Planning Case was announced in the April 21, 1999,
publication of the Bulletin and opened the public hearing at 8:05 p.m.
Ms. Randall explained that the applicant was proposing to update their Master Plan to include the
recent addition between buildings A and B, the future proposed addition to Building B, the
addition to Building E, and future parking lots to the north and east. The applicant was also
requesting approval of an amendment to their previously approved Planned Unit Development to
allow for the expansion of Building E and 221 additional parking spaces at their campus.
The property is located at the intersection of County Road F and Hamline Avenue. The complex
runs to F ernwood Avenue. The applicant also owns a portion of property between Lexington
Avenue and Fernwood Avenue along the Control Data private drive.
The existing Master Plan, approved with Planning Case 97-03, included the expansion to
Building E. There was a recent expansion performed between Buildings A and B. At thattime
the expansion was considered small enough to be accomplished under a site plan. However, with
the current proposed expansion, staff recommended that a request for a Planned Unit
Development amendment be made.
The Planned Unit Development depicts several different expansions. One is the building that is
currently under construction. This addition had been included in the previous Master Plan. A
small addition is being made to the dining center at the front ofthe building, as well as an
additional expansion to Building E. Additional parking areas are being proposed on two adjacent
parcels, which are owned by the applicant.
With this application, the applicant plans to do a site plan as well as the Planned Unit
Development amendment for the addition to Building E and the parking areas. The other
additions shown on the Master Plan are future additions.
The building meets the current requirements for setback as well as height. The building exterior
will match the existing building. The applicant is proposing to eliminate 82 parking spaces
shown on the Master Plan to place the addition onto Building E. Because these parking spaces
were eliminated, there was a need to relocate those spaces to another area, as well as add the
needed parking spaces for the new expansion. The applicant has chosen to add this parking
across Fernwood A venue with a sidewalk to cross the street, and to the parcel to the north.
Handicap spaces will be provided as well as short-term parking.
DRAFT
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8
Ms. Randall indicated that the plan included in the agenda packets depicted an entrance on the
Control Data private drive. Staff had noted in the staff report that they wanted proof that the .
applicant had rights to access off this private drive. Staff had since been informed that the
applicant does have an agreement with Control Data for access from this location. However, the
applicant has modified their plans to access off the public street. The applicant has kept the curb
cut as far to the south as possible, keeping it away from the intersection of Fernwood Avenue and
Control Data's private road. This change does not impact the parking lot and, in fact, creates a
better situation.
The building would have some rooftop mechanicals, which will be screened to prevent direct
viewing of this equipment. Lighting will be added to the parking lot area as well as locating
some lighting in front of the proposed new building. These lights are proposed to meet the
current lighting Ordinance.
Ms. Randall advised that staff recommends approval of Planning Case 99-07, Master
Plan/Planned Unit Development amendment, subject to the following conditions:
1. Show documentation of access to the private drive or relocate the parking lot entrance.
Ms. Randall stated that condition number one could be stricken as this had been satisfied with the
change in access.
2.
Applicant provide documentation for permanent easement for the parking lot for review
by the City Attorney, or some other alternative.
.
Ms. Randall explained that because the parcel with the buildings and the parcel to the north for
the proposed parking lot are separate parcels, staff had a concern that in the future the northern
parcel may be sold off or changed in some way which would result in the campus not having
adequate parking. The applicant is working on a solution to satisfY this condition. One solution,
which the applicant had discussed with staff, was to combine the two parcels to provide proof of
parking for the future. Staff was agreeable to this suggestion.
3. Provide erosion control in the area that will be disturbed.
4. Lighting meet the requirements of the Zoning Ordinance Section.
5. Rice Creek Watershed approval.
If the Planning Commission makes a recommendation on this Planning Case, then it would be
heard at the May 24, 1999, regular meeting of the City Council.
Mr. Dave Reimer of Guidant Corporation stated that he was available to answer questions.
With regard to condition number two, Chair Erickson asked if the amount of parking,
demonstrated in the revised Master Plan, accounted for all the parking needs of the development.
Ms. Randall stated that the parking needs of the development are dealt more with the parking
ramps. The original Master Plan did not show the two proposed parking areas, however, there
was parking in the location of the proposed addition to Building E. For the addition to Building .
E, the plan is showing two additional alternate parking locations.
Chair Erickson asked Ms. Randall to further explain the statement regarding the parking ramps.
Ms. Randall explained that, because the site is nearing a completely developed site, in order to
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ARDEN HILLS PLANNING COMM:ISSION - MAY 7,1999
DRAFT
9
construct additional buildings and maintain the parking requirements, the applicant might have to
build a parking ramp structure for more parking. Staff wanted to ensure that the applicant was
aware ofthis.
Chair Erickson requested confirmation that the future proposed Building H would not meet the
required setback from the property line. Ms. Randall eXplained that if the two parcels were
combined as suggested, the setback would not be required. Chair Erickson asked if there had
been a plan for a future variance request ifthe parcels were not combined. Ms. Randall stated
that there was.
Commissioner Nelson asked, ifthe property is not combined with the property to the north, what
would the easement requirements be. Ms. Randall stated that the easement would be granted
from the eastern property to the western property to give parking rights. This would require that
if the property were sold, the new owner would be required to maintain the parking rights.
Commissioner Nelson noted that the parking requirements for the property are 1,897 parking
spaces and the proposal is for a total of 1,454 parking spaces. He asked how these numbers work
out and how they tie in with the future parking. Commissioner Sand noted that the chart in the
staff report shows that only 1,387 parking spaces are required. Mr. Ringwald explained that the
1,897 parking spaces are required for when the campus is completely built out and this is the
reason behind the potential need for a parking ramp. With the current expansion, the parking
requirement is 1,387 spaces and the applicant is proposing to provide 1,454 parking spaces.
Commissioner Baker asked if, when the campus is built to maximum, would a parking ramp fit
within the lot coverage requirements. Ms. Randall stated that it would.
Commissioner Baker asked why a trail easement was not being recommended. Mr. Ringwald
stated that the construction plan for the trail includes two alternatives and both could occur
within the right-of-way whether it was on the north or the south side of the road.
Commissioner Baker noted that the last time Guidant had been before the Planning Commission,
a neighboring resident had expressed concern for overflow parking on the streets when annual
events are held on campus. Mr. Reimer explained that a quality celebration is held every July.
Commissioner Baker asked if it would be appropriate for the Planning Commission to include
language in the conditions for approval providing guidance for the parking during this event.
Mr. Ringwald stated that this event is no different from another celebration. StafIwill work with
the applicant and the property owners to ensure this issue is satisfied and mail can be delivered.
He noted that parking on the street is legal in the area.
Commissioner Sand confirmed that condition number one can be removed because of the
relocation of the parking lot entrance. Ms. Randall stated that this was correct.
Commissioner Nelson suggested a statement be added to condition number two to allow the
applicant to combine this parcel with the parcel to the north. Ms. Randall concurred.
Commissioner Sand moved, seconded by Commissioner Baker to recommend approval
of Planning Case 99-07, Master PlanlPlanned Unit Development amendment, subject to
the following conditions:
DRAFT
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10
1.
Applicant provide documentation for permanent easement for the parking lot for
review by the City Attorney, or provide proof of parking by joining this property
with the property to the north.
e
2. Provide erosion control in the area that will be disturbed.
3. Lighting meet the requirements of the Zoning Ordinance Section.
4. Rice Creek Watershed approval.
The motion carried unanimously (5-0).
This Planning Case will be reviewed at the Monday, May 24, 1999, City Council meeting.
Chair Erickson reported that the Public Hearing for the Bethel College Planning Case had been
canceled as the applicant had withdrawn their application before the public notice was sent.
COUNCIL REPORT
Councilmember Malone stated that Planning Cases 99-02 and 99-06 were approved by the City
Council at the April 26,1999 Council meeting.
CounciImember Malone stated that the reconstruction project of West Round Lake Road had
begun. He reported that the City Council authorized a change order, which reduced the contract tit
by $32,000 for the removal of the dirt. He stated that the City received approximately $68,000
for the equipment on the Indykiewicz property at the on-site auction.
With regard to the County Road F trail, Councilmember Malone stated that the City received a
Department of Natural Resources grant for the construction of this trail. The Minnesota
Department of Transportation has major plans for reconstruction of the intersection. The Council
is concerned that ifthe trail is built using Department of Natural Resources money, and the trail
is removed by the reconstruction of the intersection, the City would have to pay back the money
to the Department of Natural Resources.
Councilmember Malone stated that the City Council passed an Emergency Plan, which the City
had not previously had.
Councilmember Malone stated that an agreement was made between the City of Arden Hills and
the City Shoreview to share a Building Inspector position. This will provide the City with one
full-time and one half-time Building Inspectors.
CounciImember Malone stated that the City Council has approved a plan to replace the
residential water meters. The commercial water meters had been replaced with radio readers and
these will be used for the residential meters as well. He noted that many residential meters are
old and these tend to read slowly.
.
Commissioner Sand asked if all the residential water meters would be replaced regardless of age.
CounciImember Malone explained that only the reading portion of the meter would be replaced
on the newer meters.
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Councilmember Malone stated that the Public Works Department had first considered replacing
the meters with telephone reading meters, which are cheaper and have been used by some of the
adjacent communities. However, some households are switching to cellular phones and the
telephone reads will not work when the telephone lines are discollllected.
Councilmember Malone stated that the City would be re-rating its roads in the year 2000. The
City numerically rates the roads according to their physical condition. This is done every few
years in order to determine which roads need to be rebuilt.
Councilmember Malone stated that the City Committees have been restructured. The new
structure will include a Planning Commission, a Parks Commission and a Communication
Commission. The remainder of the individuals who were interested in working with the City
will be assigned to Task Forces. These Task Forces include Public Works and Maintenance
Facility, Special Event, Water Quality, Web Site and Operations.
Councilmember Malone stated that the City Council passed a Tobacco Control Ordinance to
comply with the State Law.
COMMISSION COMMENTS
Commissioner Sand asked Councilmember Malone for an update to the status of the Army
National Guard land transfer. Councilmember Malone stated that problems have arisen with the
land transfer. The City is currently working with Ramsey County and a letter is being hand
carried by General LeBlanc to Congress for support.
Commissioner Nelson requested additional information regarding the concerns the City Council
has regarding the County Road F trail. Councilmember Malone explained that the Council is
concerned that it would be using a State grant to build the trail and the State is planning to
perform a major revision of the intersection which may cause the trail to be removed. If the trail
is not replaced, the City may have the pay the grant money back to the State. Mr. Ringwald
noted that the major reconstruction would be from I35E to I35W up to County Road F.
Mr. Ringwald noted that the City is not sure what the final configuration of this project will be.
There is a major convergence of traffic and, depending upon how traffic is accommodated, the
corridor could grow and impact the entire row of cul-de-sacs to the west of Lake Johanna.
Commissioner Nelson asked if the money could be required to be returned even if the trail is in
place for a number of years prior to the road reconstruction. Councilmember Malone indicated
that this was the concern ofthe City Council.
Mr. Ringwald noted that the City could evaluate other projects to use the grant money for,
depending upon what happens with the State's reconstruction plan. One option would be for a
hang-on pedestrian bridge at County Road E. This may have a larger impact to the public and
there may be other options to consider cOllllecting the neighborhoods.
Commissioner Baker confirmed that the City has not lost the grant money. Mr. Ringwald stated
that the City would not lose the money since it did not cause the issue with the proposed County
Road F trail. The Department of Natural Resources may allow the money to be applied
elsewhere.
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12
Commissioner Nelson asked if information was available regarding Mr. Roger Williams.
Counci1member Malone stated that Mr. Williams currently works for the State of Minnesota and tit
had previously served on the New Brighton City Council. He had previously facilitated one of
the City of Arden Hills' past Council retreats.
Commissioner Sand asked if there was information regarding the redesign of the Highway 96
and I35W. Mr. Ringwald stated that staff is meeting with the Minnesota Department of
Transportation and Ramsey County next week to discuss this issue. At this point there is no
information as to the plans for this reconstruction. Commissioner Sand noted that the County
has indicated that it does not want to work on Highway 96 until the State's reconstruction plans
are known.
Counci1member Malone noted that he had heard that Roseville plans to build an exit off of
Highway 36 directly into Rosedale Mall. Mr. Ringwald confirmed that this was correct.
Councilmember Malone stated that it would not be a good plan to add more intersections to a
major roadway.
Commissioner Sand asked that the Planning Commission be informed when an update regarding
the land transfer is received. Mr. Ringwald stated that staff would provide the Planning
Commission with this update.
Chair Erickson asked if staff had information regarding the construction schedule of the Lake
Johanna beach project. Mr. Ringwald stated that there had been no update from Ramsey County
on this project. Commissioner Sand indicated that the goal was to construct the boat landing and a
parking lot first. ..
Chair Erickson noted that he had seen people on the north side of Lake Johanna taking pictures
to document the removal oftrees.
ADJOURNMENT
Commissioner Sand moved, seconded by Commissioner Nelson to adjourn the meeting at
8:45 p.m. The motion passed unanimously (5-0).
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
May 24, 1999
,
.'
TO:
Mayor and City Council/
t;?~
Nancy Randall, Associate pfu6~er/
FROM:
SUBJECT:
99-07 Planned Unit Development and Master Plan Amendment
Cardiac Pacemakers Inc., 4100 Hamline Avenue
Request. The applicant is proposing to update their master plan to include the recent
addition between building A and B, future proposed addition to building B, addition to
building E, and future parking lots to the north and east (Exhibit A, pages 1 and 2 of 2).
Secondly, the applicant is requesting approval of an amendment to their previously
approved Planned Unit Development (Planning Case 97-03) to allow for the expansion of
Building E and 221 additional parking spaces at their campus which is located at 4100
Hamline Avenue. The proposed parking is on the east side of Femwood Avenue (Exhibit
B).
Background. Building E is primarily research and development. The existing master
plan shows expansion to the campus by adding Buildings G and H. These are primarily
manufacturing facilities. The applicant is proposing to expand onto Building E due to the
growth of the research and development area of the company. The exterior of the
proposed addition is designed to match the existing exterior of Building E.
With the expansion of Building E, additional parking is required. The applicant is
proposing a 221 stall parking lot, on a separate parcel across F emwood Avenue, to meet the
requirements. It is recommended that the applicant establish a permanent easement for
parking or show proof of parking on the existing site. The applicant wishes to combine the
parcel to the north of Building E with the campus and use the proposed parking lot as proof
of parking. As is evident by reviewing the parking capacity after the expansion to Building
E (52 "extra" parking spaces), or reviewing the master plan, the need for a parking structure
is not too far into the future, given the growth CPI has been experiencing. The applicant
and the City will need to be mindful of this fact as future development scenarios are
proposed on the CPI campus.
The proposed parking lot across Femwood Avenue may cause for some pedestrian traffic
problems. There are currently only two stop signs at this intersection. The north bound
traffic does not have to stop. The City will need to evaluate the need for a three way stop at
this intersection.
Future Buildings G and H are shown as three story buildings. The Zoning Ordinance in
Section V, F, 4, states that the height of a structure in the I-I zoning district shall not
exceed 35 feet. If the proposed buildings G and H will be taller then 35 feet in height a
.
variance will be required. The proposed addition to Building E has a height of 26.4 feet,
meeting the ordinance requirements.
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The Zoning Ordinance in Section V, F, 8, prescribes the minimum building setback for the
parcel in the I-I zoning district. The proposed buildings will meet the required setbacks
except for future Building H, where 40 feet is proposed when 100 feet is required from the
property line. For constmction of this building, the two CPI parcels will need to be
combined or a variance will need to be obtained.
Deadline for Al!encv Actions
The City of Arden Hills received the complete application for this request on April 20,
1999. Pursuant to Minnesota State Statue the City must act on this request by Friday, June
18, 1999. (60 days), unless the City provides the petitioner with written reasons for an
additional 60 day review period. The additional review period would extend to Tuesday,
August 17, 1999. The City may, with the petitioner's consent, extend the review period
beyond the Tuesday, August 17, 1999 date.
Lastly, if the City denies the petitioner's request, "... it must state in writing the reason for
the denial at the time that it denies the request."
Recommendation. The Planning Commission recommends approval of Planning Case
#99-07, Master PlanlPlanned Unit Development amendment, subject to the following
conditions:
.
I. Applicant provide documentation for permanent easement for the parking lot for
review by the City Attorney, or provide proof ofparking by joining this property with
the property to the north.
2. Provide erosion control in the area that will be disturbed.
3. Lighting meet the requirernents of the Zoning Ordinance Section V,E,3,a,b, c, and d.
4. Rice Creek Watershed approval.
Notes.
1. Pursuant to Section V, L, 5, d, of the Zoning Ordinance a four/fifths (4/5's) majority
of the full City Council is required to approve (modify) a Planned Unit
Development.
2. Pursuant to Section VIII, E, 4, ofthe Zoning Ordinance no application which has
been denied wholly or in part shall be resubmitted for a period of six (6) months
from the date of denial.
Updates. The applicant modified the entrance to the proposed parking lot just prior to the
Planning Commission meeting. The originally proposed plan entered onto Control Data's
private drive. Staff recommended the applicant provide information showing the right to
use the private drive. The applicant does have an agreement with Control Data however,
preferred to relocate the drive entrance to enter from Fernwood Avenue. (Exhibit F)
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Planning Case 99-07
Planned Unit Development (Master Plan)
Cardiac Pacemakers, Inc. (Guidant)
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Planning Case 99-07 Cardiac Pacemakers Inc. (Guidant)
Exhibit C 1/2
Control Data
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BRW
MEMORANDUM
:A"DA.MES-'&MOORE GROuPCOMP..A.Ny
BRW
Thresher Square
700 South Third Street
Minneapolis, MN 55415
Phone: (612) 370-0700
Fax: (6]2)370-1378
To:
File:379510052001
Nancy Randall/Arden Hills
From: Greg Brown
Date: April 29, 1999
Subject: Guidant -Master PlanlPUD
I have the following comments regarding the Guidant - Master PlanIPUD Planning Case 99-07 for your
information and consideration:
1.
2.
Suggest that the City request a trail eascrnent along the southern property line of the site for
the coustruction of the County Road F trail.
Need to see a site drainage plan showing existing ponds/wetlands and ultimate site
developrnent with ponds aud wetlands to better evaluate irnpacts to natural water bodies and
the city's storm sewer systern. The site plans subrnitted do not indicate any ponding even
though large areas of natural ground are shown to be paved over for parking lots.
If you have any further questions please give me a call.
RECEIVED
APR 3 0 1999
CITY OF ARDiN HILLS
U:\WPDOCS\ARDENHIL\PLANNING\GUlDANT.MEM
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Michael), Plautz, AlA.
Stephen J. Fautsch, A.IA
Jim Fitzhugh, AI.A.
Robert M. Lucius, A.I.A.
David C. Norback, AlA.
Pat Parrish
Richard Varda, A.IA., A.S.L.A
Terry Wobken, A.I.A
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El~~b;t F ~~
3 May 1999
~Ms. Nancy Randall
City of Arden Hills
4364 West Round Lake Road
Arden Hills, MN 55112-5794
RE:
Curb Cut Location for New Parking Lot
Guidant-Building E East Addition
RSP Cornm. No. 6131.012.03
Dear Nancy:
Enclosed is a revised Site Plan for the proposed parking lot on the east side ofFemwood
Street. As you had told us last week, the road on the north side of the site is a private road
owned by Control Data. Although Guidant does have an agreement with Control Data to
use the private road for access into the new parking lot, Guidant would prefer to have
access directly onto a public street (Femwood Street).
As we discussed earlier today in our phone conversation, we've kept the curb cut as far to
the south as was possible, keeping it away from the intersection of Femwood Street and
Control Data's private road.
Please let us know if you have any questions or concerns.
~~
Lora Grgich
Project Architect
Enclosure
Copy: File
LJG/ljg:pjp
cpi\bldge\10503nr.doc
RECEIVED
MAY - 4 1999
C1lY OF AKU\:N hillS
RSP Architects Ltd.
120 First Avenue North
Minne<3polis, MN 55401
http://vw.tw.rsparch.com
FAX 612.339.6760
612 . 339 . 0313
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CITY OF ARDEN HILLS
MEMORANDUM
SUBJECT:
May 24, 1999
Mayor and City Council /
Nancy Randall, Associate ~~
Planning Case 99-03 Preliminary and Final Plat with Variances
Josephine East LLC, 3171 Lexington Avenue
DATE:
TO:
FROM:
Request
The applicant is requesting approval of a preliminary and final plat consisting of four (4)
lots on a 2.47 acre parcel zoned R-2 Single Family Residential District (Exhibit A). The
request also includes variances: lot width 80 feet is provided where 85 feet is required for
all four proposed lots.
.
Backe:round
At the February 3,1999, Planning Commission meeting the applicant withdrew an
application for preliminary plat and variances to pursue a change to the Official Map.
The City Council voted to deny the applicant's request to change the Official Map on
March 29, 1999. However the City Council endorsed the concept of providing a
temporary cul-de-sac at this projects north property line. The future extension of
Shoreline Lane would occur with the development of the Bachman property, which is
located to the north of this site.
The existing official map was approved in July of 1993, showing the connection of
Shoreline Lane via a straight through alignment (Exhibit B). This was approved after the
City of Arden Hills conducted a study of this area (Distributed with 2/3/99 Planning
Commission packet item 98-33).
The proposed lots exceed the depth and area the code requires, however, they do not meet
the required lot width. The lot width is proposed at 80 feet where 85 feet is required.
The official map plan adopted by the City Council shows Block 1, Lot 1 and 2 as being
split into four parcels two having access onto Shoreline Lane and the other two having
access onto Lexington Avenue. Ifthe City were to receive a request to split these lots in
the future it would require a lot width variance (80 feet provided when 85 feet is
required) and a lot area variance (10,000 square feet provided when 11,000 square feet is
required).
.
Currently the property is accessed from Lexington Avenue. The proposal would extend
Shoreline Lane from the south midway through the property. The applicant is proposing
to deed the right-of-way to the city for Shoreline Lane to extend through the property
Page 2
however, they intend to build a temporary cul-de-sac on the south side of the property.
The proposed temporary cul-de-sac is 50 foot with 40 foot diameter of pavement. The
Subdivision Code Section 22-8 (c) requires a minimum dimension of 60 feet. Staff is
comfortable with a 50 foot diameter cul-de-sac because it is temporary in nature and
impact on the existing condition. They are proposing to dedicate this to the city in the
form ofa temporary easement. The placement of the cul-de-sac causes a large boulevard
for Lot 2, Block 1, Lot 2, Block 2, and Mr. Bachman.
tit
With this plat there has been a large amount of discussion regarding the ownership of
Shoreline Lane adjacent to Mr. Rushenberg and Wess1and (south of the proposed plat).
The road has been constructed and maintained by the City for a long period of time.
Currently the City does not have ownership of Shoreline Lane adjacent to the Rushenberg
and Wessland property. The applicant has requested the City assist them in gaining the
property. The City Attorney has provided the City with some guidance that deal with the
ownership of Shoreline Lane, Bachman Access, and escrow for future street construction
(Exhibit C). There are several ways the City could pursue gaining proper title to this
segment of Shoreline Lane; Prescriptive Easement, Purchase/Gift, or Eminent Domain.
A purchase or gift would probably be the least expensive and time consuming. A
prescriptive easement could take between 6 months to a year and a possible $3,000-
$5,000 in expenses according to the City Attorney.
The applicant has provided information pertaining to a section of State Statue that would
allow the City to immediately take the right of way adjacent to the Rushenberg and
Wessland property. Mr. Filla has reviewed this and concludes that this would not be an
appropriate alternative due to the fact that the statute is unclear as to the method of
establishing interest of record and it would only cover the improved surface. This would
leave the City with a less than standard right of way. The City Council will need to
determine the appropriate method they would like to pursue to resolve this issue.
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Currently, two homes to the north (3187 Lexington Avenue and 3191 Lake Lane) utilize
a driveway that cross through the property. Staffis not aware of any recorded easements
for this driveway that would perfect these two property owner's rights to the driveway.
The applicant is proposing to connect this driveway to the proposed cul-de-sac at
Shoreline Lane. The new access would provide for a shorter connection to a public
street.
The plat provides for no dedication of parkland. The Park and Trails map from the
comprehensive plan does not show a need for a park on this site. Therefore, the Parks
and Recreation Director is recommending payment of a park dedication fee in-lieu of the
dedication of park land in the amount of$14,184 to be paid in full prior to the issuance of
any building permits on the property (Exhibit G).
There is an existing tuck under garage on proposed Lot 3. The Zoning Ordinance in
Section VI, A, I, requires a principal structure to be constructed prior to the construction
of an accessory structure. The garage is currently a legal non-conforming structure. The
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Page 3
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Staff is comfortable with the structure remaining, given that it is structurally sound,
could be integrated into the proposed lot, and would meet the setbacks on the new lot.
The applicant is maintaining a 10 foot wide easement along the north property line of the
plat in conjunction with a 10 foot easement on the Bachman property, which
accommodate the property owner at 3187 Lexington Avenue (Mr. Bachman) with access
to Shoreline Lane using his existing driveway to the proposed right-of-way.
The City and the property owner entered into an agreement on September 26,1998
related to various code enforcement matters on this property. The property owner agreed
to remedy all of these issues prior to Wednesday, November 25, 1998 (60 days from
September 26, 1998). All code enforcement issues have been resolved however, a
$1,118.80 fee for legal fees remains. Final plat approval should be conditioned on
payment of those fees.
The Subdivision Ordinance in Section 22-12, (a), ofthe City Code discusses the grounds
for granting a variance from the subdivision regulations. Section 22-12, (a), of the City
Code states:
The City Council may grant a variance from these regulations following a finding that all
the following conditions exist:
tit
(1) There are special circumstances or conditions affection said property such that the
strict application of the provisions of this chapter would deprive the applicant of
the reasonable use of his land;
(2) The variance is necessary for the preservation and enjoyment of a substantial
property right of the applicant; and
(3) The granting of the variance will not be detrimental to the public welfare in
injurious to other property in the territory in which said property is situated.
In making this finding the Council shall consider the nature of the proposed use of land
and the existing use of land in the vicinity, the number of persons to reside or work in the
proposed subdivision and the probable effect ofthe proposed subdivision upon traffic
conditions in the vicinity. In granting a variance as herein provided the Council shall
prescribe only such conditions that it deems desirable or necessary to the public interest.
The lots in the neighboring area (South of Edgewater Avenue and North of County Road
D) have lot widths that range from 45 feet to 149 feet in width. Staff would conclude
numerous lots in the neighborhood are of similar nature being 80 foot wide where 85 feet
is required and that the proposed lots would comfortably fit into the wide range of lot
widths in this neighborhood.
With the last two planning cases (98-33 and 99-01) related to this site, staff received
several letters from residents. These letters seem to apply to this Planning Case as well
(Exhibit D).
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Page 4
Deadline for Al!encv Actions .-
The City of Arden Hills received the complete application for this (Preliminary Plat) ..
request on April 14, 1999. Pursuant to Minnesota State Statue the City must act on this
request by Friday, June 11, 1999. (60 days), unless the City provides the petitioner with
written reasons for an additional 60 day review period. The additional review period would
extend to Tuesday, August 10, 1999. The City may with the petitioner's consent extend the
review period beyond the Tuesday, August 10, 1999 date.
Lastly, if the City denies the petitioner's request, "... it must state in writing the reason for
the denial at the time that it denies the request."
Options
I. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial with reasons for denial.
4. Table for additional information.
Recommendation
The Planning Commission recommends approval of Planning Case 99-03, preliminary
and final pial including the variances for: lot width 80 feet is provided where 85 feet is
required for Block 1, Lots 1, 2, and Block 2, Lots 1, 2; be approved, based on the finding
of the variance section ofthe Staff report dated May 5, 1999 with the following
conditions:
e
1. Title information be submitted to the City for review by the City Attorney.
2. Extension of Shoreline Lane through the subject property be deeded to the City.
3. Provide staff with proposed grading and sediment and erosion control measures that
are proposed to be used on this project for staff approval.
4. Payment of appropriate Park Dedication as determined by City Council as provided
for by the Subdivision Ordinance in Section 22-9 of the City Code.
5. Payment of Escrow for future extension of Shoreline Lane to the north property line.
6. Approval by Rice Creek Watershed District.
7. Basement elevations not be below 887.8 feet
8. Utility and drainage easements be provided per Subdivision Ordinance Section 22-8
(17)(e).
9. Construction specifications for street and utilities be submitted with the final plat
submittal.
10. Easements in a form acceptable to the City Engineer and City Attorney be granted to
the City for the temporary cul-de-sac, and the documents be submitted with the final
plat application.
11. Right-of-way from the south (Rushenberg and Wessland Property) be acquired prior
to final plat for access to the property.
12. Outstanding fee for attorney fees in the amount of$1,118.80 be paid in full prior to
final plat approval.
e
Page 5
e
Update. The applicant has submitted additional information pertaining to some of the
above conditions below is the status of each condition:
Condition 1. At this time the City Attorney is awaiting additional information to satisfy
this condition. This condition needs to be satisfied prior to recording the final plat.
Condition 2. The applicant is adequately showing this on the plat to satisfy this
condition.
e
Condition 3. The applicant has satisfied this condition. The City Engineer has reviewed
information pertaining to drainage and found the plans submitted will substantially
improve existing drainage. However, there is an existing 4" pipe that is on Mr.
Wessland's property that is not adequate to handle high discharge rates. The City
Engineer is recommending the placement of an orifice on the outlet of the pond to restrict
high flows. It should also be noted if the Wessland pipe were to become clogged
drainage in the area may be altered, this condition exists with or without the plat. Also
the outlet pipe from the proposed pond should be increased from 10" to 12" to meet
Arden Hill's minimum pipe size requirements. He also noted a possible condition of a
wetland delineation for the area referred to as pond 2 be completed to determine if it is a
wetland. Rice Creek Watershed District has reviewed this area and determined a wetland
delineation is not needed. It is Staffs recommendations that the basement elevations for
this plat not be constructed below an elevation of 887.8 feet and that the plans for the
subdivision be modified to accommodate the City Engineers comments.
Condition 4. The applicant has been informed of the recommended park dedication
amount. Staff has not received a response, thus we assume they agree with the
recommended fee.
Condition 5. Staff has received a letter from Geoffrey A. Miller, Attorney representing
the applicant. (Exhibit I) In response, staff offers the following comments pertaining to
this condition:
. "Our biggest concern is the proposed requirement that we make an escrow payment
for future extension of Shoreline Lane to the north property line."
The City Code Section 22-10 (3) requires a sum equal to one hundred twenty five
percent (125%) of the estimated cost of improvements to be constructed and
furnished within the subdivision as determined by the city engineer. City Code
Section 22-10 (3), b, 1 states "all streets shall be improved with pavement constructed
to specifications of the City Engineer...."
e
First, an escrow (equal to 125% of improvements to be constructed) will be required
for the whole project (i.e. construction of cul-de-sac and future extension of Shoreline
Lane to north property line). This is determined by the applicant sending out their
roadway detail plan set for bids. The City Engineer then uses the bids to determine
Page 6
the escrow amount for the proposed work which is attached to the development
agreement.
e
Staffis recommending that the portion ofthe escrow for the removal of the cul-de-sac
and extension of roadway to the Bachman in the amount calculated by the City
Engineer be held until the extension is constructed to the Bachman property. The
City Engineer has preliminarily calculated a total of$21,750.00 in escrow based on a
standard street reconstruction cost the City has experienced (Exhibit F).
The applicant has stated their opposition to the requirement for an escrow for the
future street extension to their north property line. Several other developments have
been required to construct the road to the edge of their property in the event of future
development. In the Hanson Addition and Keithson Addition the property adjacent
was portrayed by adjacent property owners as "never going to develop". It is the
Staffs opinion that the code requires the developer to construct the road across the
entire length ofthe plat. It is also staffs opinion that the purpose to construct the
temporary cul-de-sac short of the north property line is acceptable, as long as funding
(i.e., escrow) is in place to extend the road in the future.
. "The City Staffs desire (which runs contrary to the unanimous wishes of the
neighborhood) is that the road eventually be completed through Josephine East's
property and through Mr. Bachman's property."
The City Code Section 22-8 (a) states the proposed subdivision shall conform to the
city plan. The "official map" shows Shoreline Lane extending through the property.
.
. "Due to the demands of the City Staff, Josephine East, LLC has already scaled back
its project from five lots to four lots to accommodate the cul-de-sac." And "The loss
of the fifth lot costs Josephine East, LLC, approximately $40,000.
The "official map" study showed six lots on the Josephine East property. The
applicant forwarded out the idea of four lots at the March 29, 1999 City Council
meeting in order to accommodate a cul-de-sac and that they believed that two lots
east of Shoreline Lane were more valuable than four lots.
Condition 6. They are close to finalizing approval with the Rice Creek Watershed
District.
Condition 7. The applicant has not commented on this condition thus, we assume the
applicant agrees.
Condition 8. The applicant has modified their plan to show the required easements.
Condition 9. The applicant was given a sample set of requirements that the City
Engineer requires to review the roadway details. The applicant has submitted back to the
.
Page 7
.
City the details however, the City Engineer requests the applicant create a plan set
showing the roadway detail signed by a registered engineer be submitted for review prior
to recording the subdivision. This needs to be provided to the City Engineer for his
approval prior to the recording ofthe final plat.
Condition 10. The applicant has submitted the required documentation acceptable to the
City Engineer and City Attorney (Exhibit J). This document needs to be recorded with
the plat.
Condition 11. Staff has received a letter from Geoffrey A. Miller, Attorney representing
the applicant. (Exhibit I) In response staff offers the following comments pertaining to
this condition:
. "the City has indicated that it would cooperate with Josephine East LLC, in using its
condemnation powers to obtain the right-of-way easement."
Both the City Council and City Staff have not stated they would cooperate with
Josephine East LLC, in using its condemnation powers. City Council has endorsed
the concept of a plat showing a cul-de-sac from the south. City Staff has stated that
one of the possible methods of obtaining the property may be through condemnation.
.
. ".. .the final plat be approved even if the access issue through the Rushenberg and
Wessland property is not resolved..." and ".. .the two lakeshore lots could use the
existing private driveway. ....
This would be acceptable only if temporary easement access were granted over the other
two lots (i.e., Lots 1 and 2 of Block One) restricting building permits on these lots until
such time as Shoreline Lane was open for travel as determined by the City Engineer.
This easement needs to be recorded with the plat.
Condition 12. This issue has not been resolved. The applicant made no mention of this
in their letter, so staff is assuming they agree with the amount. This issue needs to be
resolved before the plat can be filed.
Council may also wish to add a condition that the applicant, inform buyers of conditions
which affect their property.
If final plat approval is granted a Developers Agreement will need to be drafted by the
City Attorney, signed by the applicant, and approved by the City Council prior to the
recording of the plat.
.
.
Planning Case 99-03
(Preliminary Plat & Variances)
Josephine East LLC, Shoreline Lane Area
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Scale In Feet l.._ _J I \.JI I-.~ , I
n II I I L_____J L-_ -1~ )
02550 100 200 300 ~So,Cijtlinits .0\'
City of Arden Hills
OFFICIAL MAP
Extension of Shoreline Lane
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5.0PTION 1
Sanders Wecker Wehrman Bergly, Inc.
Planning Consultants
II
,
"
,I
Iii
II,
OPTION 1:
Features:
II
II::
,1,1
ii'"
I;',
11:1
j!!
II,
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I'
1,1
!J
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Advantages:
:J.j :t.
straight Road connection Between the North and
South Segments of Shoreline Lane
1.
2.
3.
1.
2.
3.
Disadvantages: 1.
, .,
4.
six new building sites.
Lots 1, 2 and 3 could be changed to two 2-
family lots with a slight area variance.
250 lineal feet of new street (41.66 feet per
new building site)
Both property owners are impacted equally in
terms of loss and benefit.
Lots 7, 8 and 9 remain as large lots with
little impact from new street or new homes.
Either property owner could develop his
property without coordinating development with
other owner. Dead-end streets would be
continued until both properties were
developed.
With full street in place, both existing dead-
ends would be eliminated.
Provides street frontage for two lots directly
south of subject lots.
Provides alternate access point to Lexington
for subdivision to the south.
5.
6.
2.
street will likely be opposed by the
neighborhood to the south.
Three new private access points to Lexington
Avenue (two with 2-family homes - these could
possibly be combined into one).
Lots 1 through 6 are slightly under size - 80
foot wide and 10,400 sq. ft. in area (85 ft.
. ' .
w~dth and 11,000 sq. ft. area requ~red) .
Traffic from 6 lots would be oriented to north
or south.
Driveways to lots 7 and 8 would have to be
changed (or present easement could be used).
3.
4.
5.
12
SENT BY:FETERSON PRAM BERGMAN
4-28-88 ;lO:27AM ;FETERSON PRAM BERGMA~
Warren E. Pek~on
Je-fOr"nC' I~ Filla
Dan!,,1 Witt Fr~m
Glenn ^. BcrGMilon
<<0111\ Mil.:nad Miller
ichClo=l T Ob(:d~
Kcnnnrh A. Amduhl
Slt:"'~!n H. tsruns.
Paul W. F~hninoH
t:t.tne-r E. Ml.:Ginni~
PETERSCN ....
FRAM BERGMAN
. "', ::".':::::'I<XiAf-!fJ.nnt
6126337838;# 2/ 2
EX'kibH: (SUil"j~{7
50 L::aS( Fifth Streel
St. PnlJl, MN ;')IOH Jln
1(51) :l\Il..'l,9'iS
Ill') 1) 22B. I 7,)~ ta(si mile
Mtllvin I. Silver, of C;Quns~1
Direct Dial #(651) 290-6907
April 29, 1999
Ms. Nancy Randall
Associate Planner
City of Arden Hills
4364 W. Round Lake Road
Arden Hills MN 55112
RE: Josephine East LLC
PF&B File No. 10460.990001
Planning Case #99-03
Dear Nancy:
.
I have reviewed Attorney Miller's correspondence of April 26, 1999, and I have spoken to him
regarding the applicable regulations. The section which he refers to (M.S. 160.05, Subd. 1)
does indicate that the City acquires certain rights if they continuously maintain a road for six
or more years. However, the Statute only would apply to the improved portion of the right of
way. In addition, there is nothing in the Statute which indicates how the City would go about
establishing its interest of record.
I indicated to Mr. Miller that he needs to discuss these issues with the adjoining property
owners and determine if they are willing to dedicate additional right of way to the City. I also
indicated to him that he needed to speak to you regarding this matter.
If you have any questions, please contact me.
Very truly yours,
/,\
, .., .. '), /. -;)
._' _..(<~ 'c,,'C: /1...,1< ,-
J\'rome P. Filla
/ '<J/t' J ~
, -(,.,/.1;/1-., I' ./ "'(' .
".' /"" ./
-," -
.....-
JPF:lk
,.
/
cc:
Robert J. Miller
.
-"'"'.'1''' t'I....
:Sl::NI~ BY: t'tTt:K:SON t'KAM Bt:KUMAN
~-2I-33 ; 3:02AM ;FETERSON FRAM BERGMA~
6126337833;# 2/ 4
E)(h;b:~ C
W:\lrn'~n E. PeterSOfl
Jerome P. f<"lUa
D<.mid Will from
.~:Illl ^. B(:rgm')n
Mich~~1 M11J~r
hilel1: Oberle
ellneth A. Amdahl
SLc\lcn H. Brur,s"
['.uJI w. Fj,lhnin~
P$thN r.. M((:;innil:i
PETERSa'J;
FRAM BERGMAN
;:"vjE::l5g:~~.m~~~~~~il~
1"~ I
Suik'iiJO 0/
:;0 E~st Fifth StreeL /,..-'J
St. POIuL MN 5'iIOl~llt,l7
t6~1J 29]...8955
fh'>1l2::.!1\-17'l'J f(lC'~o:;:imile
Melvin I. Silv(:r, Of CQIJn5el
Direct Dial #(651) 290-6907
April 21, 1999
Ms. Nancy Randall
Associate Planner
City of Arden Hills
4364 W. Round Lake Road
Arden Hills MN 55112
RE: Josephine Ease LLC
PF&B File No. 10460.990001
Planning Case # 99-03
Dear Nancy:
I am enclosing a copy of my correspondence of January 29, 1999 which broadly addresses
some of the issues raised in your April 15, 1999 Memo. In addition, I would respond jn the
. following manner:
1. Ownership of Shoreline Drive adiacent to Rushenbere: and Wessland propertv.
A. Prescriptive Easement. It is my understanding that this road segment
was constructed and has been maintained by the City for a long period
of time. Consequently the City may have acquired a prescriptive
easement through use and maintenance similar to the manner in which
a person might acquire adverse possession of a piece of land.
Unfortunately it would be necessary for the City to commence an action
to quiet title in order to document the prescriptive easement rights of the
City. The adjacent property owners would be parties to the lawsuit. Due
to congested court calendars, it could take 6 months to one year to
complete the litigation and the estimated cost would be $3,000.00 to
$5,000.00.
B.
Purchase/Gift. The abutting property owners may be willing to convey
the right-of-way to the City by deed or permanent easement. They
apparently have benefitted from the City's improvement and maintenance
over the years. If this type of acquisition is possible, it would avoid the
necessity for an action to quiet title and presumably would be far less
expensive.
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-^LSn ^nMrrmll IN Wr~ONSJN
SENT BY:PETERSON FRAM BERGMAN 4-21-33 3:03AM ;PETERSON FRAM BERGMA~
6126337833;# 31 4
5/7
April 21, 1999
Page 2
C.
Eminent Domain. The City always has the authority to exercise its power
of eminent domain in order to acquire a public right-ot-way. This
proceeding is as cumbersome as an action to quiet title and is more
expensive. However, the City could obtain the right to occupy the
property for improvement purposes within 90 to 120 days of filing the
petition for condemnation.
2. Bachman Access. This is a private matter between the developer and the
owners of the Bachman property. It would have to be resolved before the City
could issue building permits for Lots 1 or 2, Block 1 of the proposed subdivision.
3.
Escrow For Future Imorovements. In my opinion, the City has the authority to
require escrow for future improvements as a condition of subdivision appfoval.
The appropfiate language would need to be added to the development contract
between the City and the developer. The escrow would need to be placed in a
restricted fund and the City would not be able to levy assessments for road
improvement costs in the future
4.
Size of Escrow. Extending the cul-de-sac to the developer's north property line
would embroil the City in the Bachman access issue. Why not extend the cul-
de-sac northerly to a point just south of the point where the Bachman access
crosses the proposed right-of-way and require a smaller escrow?
As part of its review of this development, the City should require the developer to provide title
information in the form of a currently certified abstract of title or title insurance commitment.
Either of these documents should contain information indicating the origin of the Bachman
access easement.
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SENT,BY:PETERSON FRAM BERGMAN 4-21-33 3:03AM ;PETERSON FRAM BERGMA~
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6126337833;# 41 4
Lfh
April 21, 1999
Page 3
If you have any questions, please contact me.
JPF:lk
cc: Kevin Ringwald
Brian Fritsinger
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, ... ....... ...... , .............'-'~6... ,..L..._.._...... ~~__.~ __,......_.
W<:Im:n E. PE!terson
Jerome P. rilla
. llanlrel Will Fr~m
Clcnrl A. B4;!f@:man
.hn Mid1i;IfL'!1 MiIIC=:1
"r.:hael T. Obel'le
(":nnl'lth A, f"tmdohl
Steven H. Bruns"
Paul W. Fahnlng
Esther 1::. McGinnl!;.
PETEDc:nT\.T
FRAM BERGMAN
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'5() F.a:s[ Fifth ::iLrcd
St. F'JuL MN '5'5101-1 197
16'51) 291-W,I')"j
l6~1l11~17'5':J facsImile
Melvin J. Sll'o'cr. of' COl.ln~1
Direct Dial #(651) 290-6907
January 29, 1999
Nancy Randall, Associate Planner
City of Arden Hills
4364 W. Round Lake Road
Arden Hills MN 55112
VIA FACSIMlLE633-5676
RE: Acquisition of Right-of-Way
Shoreline Lane
PF&B File: 10450.920001
Dear Nancy:
e
The John Sanders memo of January 1992 accurately describes the process which needs.
to be followed by a City in order to adopt an Official Street Map and the consequences of
following this procedure. An Official Street Map guides future development and gives the City
a chance to acquire property before buildings are constructed within proposed street rights-of-
way. I will comment briefly on the methods of acquiring a right-of-way (Subdivision Dedication,
Negotiation, Condemnation) and the use of special assessments to recover the cost of pUblic
improvements.
Subdivision Dedication
As part ot the platting process the City has the authority to require that a Developer
dedicate a reasonable portion of the proposed subdivision for public roads, utilities and storm
water ponding areas. Obviously, this type ot right-at-way acquisition does not cost the City
anything and the Developer pays forthe cost of the improvements. Presumably, the Developer
passes 100% of the costs on to the parties who purchase the platted lots. In effect, the cost
of the improvements are paid for by the benefitted property owners.
Except when a City constructs trunk utility improvements, there is no authority which
would permit a statutory city to require a Developer to pay for improvements located beyond
the boundaries of a proposed subdivision. Recently, the Minnesota Supreme Court has
determined that it is illegal for cities to impose "impact" fees. Conversely, the City Council has
the discretionary authority to decide when public improvements should be constructed.
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'AI.SO AI)Mrrfll.l) IN w'~c.:ONSJN
January 29, 1999
Page 2
Negotiation
The City has the authority to negotiate the acquisition of private property which would
be used for public purposes. The City could either acquire fee title to property which would
allow the City to use the property for any public purpose, or, it could acquire an easement
which would allow the City to use the property for the specific public purpose described in the
easement. The purchase price for the right-of-way would be determined by market factors.
Condemnation
If the City is unable to acquire an interest in property through subdivision dedication or
by negotiation, it can use its power of eminent dom<lin to acquire right-of-w<lY by
condemnation. A condemnation proceeding involves appraisers, attorneys and court appointed
commissioners. It is an expensive process that may result in antagonism between a City and
its residents. Therefore. this type of acquisition is usually avoided. In a condemnation
proceeding the value of the right-of-way is determined by court appointed appraisers and, it
the parties are unhappy with the award of the court appointed appraisers, by a jury.
Special Assessments
The remaining link of Shoreline Drive could be acquired through some combination of
subdivision dedication, negotiation or condemnation. I suppose It is also possible. but unli kely.
that the property owners would give the right-ot-way to the City. In any event, based upon the
illustrations contained in the Sanders report, it appears that the completion of Shoreline Drive
would financially benefit several property owners. This is the kind of improvement that cities
construct because the City has the ability to apportion the cost of the improvement in Some
equitable manner through the levy ot special assessments.
If a City chooses this course of action, there are some general rules which must be
followed.
1. A City can never specially assess more than the cost of the improvement.
2. The City can only levy special assessments against benefitted property.
ro;
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January 29, 1999
Page 3
3. The special assessment can never exceed the special benefit accruing to the
parcel as the result of the construction of the improvement. The special benefit
is measured by comparing the market value of the property before the
improvement to the market value of the property after the improvement.
In some cases the cost of constructing an improvement exceeds the amount which can
be specially assessed. When this occurs, the City Council must decide if it is in the public's
interest to proceed with the project. In fact, most cities, in the City of Arden Hills, specially
assess less than 100% of the cost of public improvements.
If you have any question, please contact me.
Very truly yours,
~
Jerome P. Filla
JPF:hck
cc:
Kevin Ringwald, Director of Community Development (via facsimile)
Brian Fritsinger, CIty Administrator (via facsimile)
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ExLib~t D
I-
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FABYANSKE, VVESTRA & HART
A PROFESSIONAL ASSOCIATION
B.C. HART
M.T FABYANSKE
MARK W. WESTRA
JEREMIAH J. KEARNEY
OENNIS J. lRDOIEN
SCOTT LLOYD ANDERSON
PAUL L RATELLE
GREGORY T. 5PALJ
DEAN 8. THOMSON
GARY C EIDSON
KYLE E. HART
JUDITH E. KROW
STEPHEN A. MELCHER
RICHARD G JENSEN
THOMAS J. TUCCI
CHARLES G. CARPENTER, III
PATRICK W. NOAKER
MICHAEL J. KINZER
JOCELYN L- KNOLL
STEVEN C. COX
BRIAN L WilLIAMS
JULIE A. DOHERTY
JAYNE E. GARDNER
AARON A. DEAN
JOHN T. TROUT
KEITH D. RINT A
CAAAD. HELPER
TlEN T. CAI
FREDERICK H. LADNER
SUITE 1100
920 SECOND AVENUE SOUTH
MINNEAPOLIS, MINNESOTA 55402
TELEPHONE 612-338-0115
TELECOPIER 612-338-3857
RECEIVED
MAR 2 5 1999
March 24, 1999
OF COUNSEL:
CITY OF ARDEN HILLS"" A.' HAeT
Honorable Mayor Dennis Probst
and Members of City Council
City of Arden Hills
4364 W. Roundlake Road
Arden Hills, MN 55112
Re: Arden Hills Planning Case 98-33
Josephine East LLC (3183 and 3171 Lexington Avenue)
Concerns of Mr. William Bachman, 3187 North Lexington Avenue
Honorable Mayor and City Council Members:
Our firm represents William Bachman in connection with the Josephine East LLC planning
matter which we understand you will hear at your meeting scheduled for March 29, 1999. As you
likely know, Mr. Bachman resides at 3187 Lexington A venue N., which is the property immediately
north ofthe subject Josephine East property.
We understand that you will be acting on Josephine East's proposed amendment to the City's
Official Map as it is described in Nancy Randall's March 3 memo to the Planning Commission.
That proposed amendment provides for a cul-de-sac roadway system from County Road D north to
the Josephine East property and maintaining as a dead end the most southerly end of Shoreline Lane
as it travels south from Edgewater Road to the north boundary of the Bachman's property. We
further understand that the City Planning Department may be proposing various alternatives to the
plan proposed by Josephine East.
Mr. Bachman is extremely concerned about the effect the Josephine East development and
any reconfiguration of Shoreline Lane may have upon his property and the integrity of the
neighborhood in which he has resided for over 50 years. ML Bachman may be unable to attend
Monday's meeting, and so has asked that we present to you this letter to advise you of his position
in regard to the proposed amendment and the Josephine East development generally.
ML Bachman's position is basically three-fold:
L
Mr. Bachman absolutely opposes any extension of Shoreline Lane onto or through
his property while he is living there. Mr. Bachman's preference is for no change to
N:\PL\CGC\5348J491.wpd
Honorable Mayor Dennis Probst
and Members of City Council
City of Arden Hills
March 24, 1999
Page 2
'd.j
7
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be made to the Official Map as it relates to his property. To the extent that an
Official Map amendment is unavoidable, the amendment should be made expressly
subject to the clear condition that no right of way will be located on any portion of
the Bachman's property without Mr. Bachman's consent. Please be advised that
Mr. Bachman is not willing to grant any such consent at this point.
2. Mr. Bachman opposes any action which might be taken in connection with an
Official Map amendment or the development plan of Josephine East which directly
or indirectly imposes additional obligations or burdens on the Bachman's property.
For example, the City has discussed alternative configurations of Shoreline Lane.
Some involve locating a future cul-de-sac partly on Mr. Bachman's property and
partly on adjacent property. Any such alternative effectively makes acquisition of
the adjacent property for the cul-de-sac a precondition to future subdivision of the
Bachman property. While Mr. Bachman intends to continue residing on the property
and has no plan to subdivide, such an arrangement reduces the value of the Bachman
property and is therefore not acceptable. Similarly, any other arrangement which
restricts desirable development options for the Bachman property is not acceptable.
3.
Lastly, Mr. Bachman expects the City to protect his property from any adverse effect
which may be caused by the development of the Josephine East property including,
without limitation, any loss or damage to trees along the common boundary, drainage
and/or erosion problems, and the impairment of Mr. Bachman's driveway access
which currently crosses the Josephine East property. This is not intended to be a
complete list of potential problems, but is representative of the concerns
Mr. Bachman expects the City to address and resolve in its review of the Josephine
East development plans.
.
To the extent there are new alternatives presented at Monday's meeting which were not
discussed by the Planning Commission, we respectfully request that Mr. Bachman be notified of
such alternatives and that any action to approve any such alternative be continued until your next
meeting. This continuance will permit Mr. Bachman to be notified of the alternatives and to review
and comment on same.
Please contact me if you have any further questions in regard to the foregoing. Thank you.
Very truly yours,
C~~
Charles G. Carpenter
CGC:smh
cc: William Bachman
.
N:\PLICGCI53483491.wpd
David and Dianne Rushenberg
3168 Shoreline Lane
Arden Hills, MN 55112
651-483-1261
.
Planning Commision Members
Arden Hills, MN
Dear Planning Commision Members:
I'm writing to voice my concerns with the various proposals concerning the property
adjoining the north side of our property at 3168 Shoreline Lane, Arden Hills. In the past,
the council has not listened closely to the neighborhood's concerns about the extension of
Shoreline Lane. Several years ago the village's planning committee took on the task of
plotting the extension of Shoreline Lane, and told us in the neighborhood, "No, we're not
planning on putting the road through, we just need to plat it on the map." Now, we have
the urgency on the village's part to extend the road for the well being ofa developer, not
necessarily the neighborhood. Are we listening and looking at all the various options
available?
Mr. Bill Bachman was assured this past fall by the city's manager, that when Bill gave
approval for the fue hydrant to be installed at the northern boundary of his property that
Shoreline was not going to be extended. Where is that assurance tonight?
.
This is a multi-level problem; trust in our government has to start somewhere. Let's start
here with listening to our concerns and seeking a fair solution; Not "police powers" as
stated in the letter dated 01/08/99 to Mr. Frank Reskuski. Except for one casual
conversation with Mr. Reskuski last fall that I initiated, we have not heard from these
developers. Mr. Don Evertz had said in a conversation last fall that when they had
something on paper they would be sharing it with us. We have not heard from either Mr.
Reskuski or Mr. Evertz on current plans, we haven't heard from either of them at all. I
would be interested to hear what information they have pertaining to their efforts in
obtaining access from the neighbors to the South. Since we've not been contacted, what
efforts have they made? Are they planning to seek our input, doesn't appear to be
important to them.
Because of a family emergency, we may be unable to attend the Planning Commissions
meeting, but please be advised, we are VERY interested in having our input registered
and we feel that the developers have not been open and above board with sharing
information with us regarding the property.
Jr:~
David and Dianne Rushenberg
y
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CC: Arden Hills Village Council
3
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3167 Shorline Lane
Arden Hills, MN 55112
RECEIVED
MAR - 2 1999
(llY OF ARDEN HIlLS
.
March I, 1999
Reference: Preliminary Plat of Josephine East LLC
Dear Planning Commission and City Council Members:
This letter is to register opposition to the plan to have Shoreline Lane North and
South to be joined and to register concern relative to the ponding area to the north
of my property.
We have lived at our present address for over 35 years. The South Shoreline lane
has not been a problem with emergency vehicles. We have had need of emergency
vehicles on two occations and both times no problem was encountered with delays
or ability to get equipment to our house.
. The cul-de-sac proposal seems to be a solution to have access to the proposed
development property without greatly increasing the traffic. Also a satisfactory .
solution must be made for access to Mr. Bachman's and others.
The ponding area north of my property is used to hold the run-off from the porperty
that is being developed. A one-inch rain has a one or two foot depth in the ponding
area and the 7-10 inch record a few years back over flowed the pond and a river
was flowing over my property, the Costello property to my south, and finally over
the Lanassa property before going into the lake.
Consideration should be given to what the development will do to modify the flow
of run-off water. A solution to this problem should be part of the "Plan for
developing the property".
\..J
Yours Truly,
<<#vrf /' /(/w#v
l3-.?pert E. WesslllI}d ;/ (j
7f{~1j ff/,!V~
Mary'1<1. Wesslund
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Feb. 3, 1999
Dear Planning Commission,
We recently purchased this home with the understanding a cul de sac, not a
through street was planned. We prefer this for the following reasons:
1. We have a blind driveway that goes up a steep hill and the less traffic on
the street, the safer it would be for us to exit our driveway.
2. We feel the beach traffic would increase with a through street.
3. A cuI de sac would allow Emergency vehicles to turn around in a wider
area then our narrow street.
4. We have children and feel a dead end street would be safer for them, since
they have to walk quite a ways on the street to get home from the bus.
Thank you,
Jim & Pat Costello
3159 Shoreline Lane
Arden Hills, MN 55112
RECEIVED
FEe 0 3 1999
(IIV Of Ni~ fJfd:
Phone: 651482-0515
S/-7
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fol~
Nancy Randall
City of Arden Hills
4364 W. Round Lake Road
Arden Hills, MN 55112
Dear Ms. Randall,
We have lived at 3154 Shoreline Lane for 37 years, and are opposed to
having Shoreline Lane "opened up" and connected with the northern
extension. The present street arrangement has served our neighborhood
well and will do so accommodate those 5 new famililes moving in by
creating a turn around street extension only and at the same time preserve
the character of the neighborhood.
Sincerely,
(}/,.~ j{L-J'
AI~~d Helen Hohmann
3 I 51t ~ J'..-....
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R Fe' r:: "fl.:= 0
JAN 2 5 1999
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JANUARY 27, 1999
3153 SHORELINE LANE
ARDEN HILLS, MN 55112
RECEIVED
JAN 2 9 1999
CITY uf N:m:n rWJ:
PLANNING COMMISSION & CITY COUNCIL
CITY OF ARDEN HILLS
4364 W. ROUND LAKE ROAD
ARDEN HILLS, MN 55112
REFERENCE: ALTERNATE PRELIMINARY PLAT OF JOSEPHINE EAST LLC
DEAR PLANNING COMMISSION AND CITY COUNCIL MEMBERS:
THE PURPOSE OF THIS LETTER IS TO REGISTER OPPOSITION TO TIlE ALTERNATIVE
PRELIMINARY PLAT OF JOSEPHINE EAST LLC, WHEREIN THE NORTH & SOUTH
SHORELINE LANE STREETS ARE JOINED
WE HAVE LIVED AT OUR PRESENT ADDRESS FOR OVER 42 YEARS. IN JULY OF 1976,
THREE FIRE VEHICLES FOUGHT A FIRE AT OUR HOUSE WITHOUT DIFFICULTY
EITIlER ARRIVING OR LEAVING. THROUGH THE YEARS, EMERGENCY VEHICLES
HAVE ALSO COME AND GONE WITH NO DELAYS. SNOW HAS BEEN PLOWED TO THE
SA TISF ACTION OF ALL OF US.
MAKING SHORELINE LANE A THROUGH STREET WILL INCREASE TRAFFIC. TIlE STREET
WILL BECOME AN OVERFLOW PARKINGLOTFOR CARS AND BOAT TRAILERS FROM
LAKE JOSEPHINE PARK.
THROUGH TRAFFIC WILL CREATE A HAZZARD FOR THE ELDERLY PEOPLE WHO LIVE
ON SHORELINE LANK
FOR THESE REASONS, WE REQUEST THAT THE STATUS QUO OF THE SHORELINE LANES
REMAIN UNCHANGED.
VERY TRULY YOURS,
T~~~ ~
ELIZABETH D. LA NASA
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MEMORANDUM
. B R'!V______
- . ADAMeS lL K:I:iRE GJH;w,..p CQIIo\PANY
BRW
ThreshL'f Square
700 South Third Street
Minneapolis, MN 55415
Phone: (612) 370-0700
Fax: (612) 370-1378
To:
Nancy Randall/Arden Hills
File:379510052001
From: Greg Brown
Dale: April 29, 1999
Subject: Shoreline Lane Subdivision
I have the following comments regaTding thc Josephine East Planning Casc 99-03 for your information and
consideration:
L The future escrow amount for the removal of the cul-de-sac and extension of roadway to the
Bachman Property line should be $21,750.00. This amount is bascd upon removal of the proposed cui-de--
sac and constmction of approximately 75 feet offull strength residential pavement @ 200$/ft and
resurfacing W/concrete curb and gutter over approximately 90 feet of pavement (cxisting cul-de-sac) @
$75.00/ft.
2.
A grading plan needs to be submitted for review which should include the following:
slopes within 10 feet of curb - max 2% slope
general site slopes - max 3: I. 5: 1 preferred
Heavy Duty silt fence with steel posts and wire mesh backing on fabric should be placed On
downhill edges of any disturbed area.
Haybales should be placed in drainage swales at intervals <50 fct.1 and around catchba~ins
prior to surfacing or turf establishment.
Driveway grades should be less than 10%, 5% preferred_
Rip Rap Class 3 should be placed at any permanent storm sewer outfall into a ditch or wetland
or pond etc.
.
.
3. A wetland delineation should be accomplished to dctermine if the development will generate
impacts to the existing wetland shown on the survey.
If you have any further questions please give me a call.
U:\WI'1JO(~~kDENH1L\PI"",NI'IlIJ"lG\5HORLIN2.M5M
TOTAL P.02
J:~ibil G ~a,
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
May 24, 1999
SUBJECT:
Mayor and City Council
Th,m~ J. M,m. p"", "d R,,,,,ti,, Dl'oct'~ ! ~
Park Dedication, Case #99-03
TO:
FROM:
Backl!round
Josephine East LLC intends to split the lot at 3183 Lexington Avenue into four parcels.
Since park dedication has never been paid on this land, the applicant is required to do so
as part of the platting process.
.
Parkland or Park Fee
The proposed plan provides for no dedication of park land and the Parks and Open Space
map (Comprehensive Plan) does not show the need for park land on this site. Therefore,
the staff will be recommending payment of a park dedication fee in-lieu of the dedication
of park land. The appropriate park dedication fee is to be determined by the City Council
as provided for by the Subdivision Ordinance in Section 22-9 of the City Code.
Park Dedication Fee Calculation
Based on the Registered Land Survey, this area is 2.47 acres and has a proposed density
of 1.62 dwelling units per acre. The park dedication fee for residential projects of 0-2
dwelling units per acre is 6 percent of the fair market value of the property, per the Arden
Hills Public Use Dedication Ordinance Section 22-9. The fair market value of the
property shall be determined by reference to current appraisal data or sales information.
Below you find the two methods of determining the park dedication fee based on the fair
market value of the property at the time of the final approval of the development
application.
I. Sales Information Method.
Staff understands that the property recently sold for approximately $396,000. A park
dedication fee requirement of 6 percent would amount to $23,760. ($396,000. x .06).
Additionally, the applicants' attorney stated in his letter of May 18, 1999 (Exhibit I), that
the property is worth $4.00 per square foot If this were the case, then the park dedication
fee would be $25,805. ($4.00/sf x 107,522sf) x .06)
.
II. Appraisal Data Method.
Staff understands that the property has a Ramsey County Assessed Land Value of
$236,400. A park dedication fee requirement of6 percent would amount to $14,184.
Recommendation
Staff recommends that the Josephine East LLC. Planning Case #99-03 pay a park
dedication fee of $14,184., which is 6 percent of the Ramsey County Assessed Value of
the land for all four parcels, to be paid in full prior to the issuance of building permits on
the property.
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BRW
A DAMES & MOORE GROUP COMPi\N}'
MEMORANDUM
BRW
Thresher Square
700 Third Street South
Minneapolis, MN 55415
Phone: (612) 370-0700
Fax: (612) 370-1378
To:
Nancy Randall
Associate Planner
City of Arden Hills
4364 W. Round Lake Rd
Arden Hills, MN 55112
Copy: Greg Brown IBRW
Wayne Cordes/
BRW
File: 37951-005-0101
From:
Nick Landwer
Date:
Subject:
May 14, 1999
Planning Case 99-03 (Josephine East LLC.)
BR W has reviewed the site plan, plat, temporary roadway easement and drainage calculations
for the proposed Lake Josephine East development. Following are our comments.
Drainage
After reviewing the storm water runoff calculations submitted by the developer it appears that
the development, according to the plans submitted, will not have a negative impact on existing
drainage discharge rates. With the addition of the retention pond (pond I) existing 100 year
peak discharge rates will be lowered from existing conditions. Although discharge rates will be
lowered with the proposed development, the potential for an increase in overall storm water
volume exists because increases in impervious area from development may cause decreases in
infiltration rates.
It has been brought to BRW's attention that local residents have concerns about drainage from
the proposed development and may have existing drainage problems. An outlet from the
existing low area should be considered to prevent existing and future drainage problems. The
existing 4" pipe is not adequate to handle high discharge rates.
1.
The existing low area referred to as pond 2 should be delineated to determine ifit is a
wetland.
The developers will be required to apply for a Rice Creek Watershed District permit
The outlet pipe from the proposed pond should be increased from 10" to 12" to meet
Arden Hill's minimum pipe size requirements. An orifice can be included in the outlet to
limit discharge rates as desired.
The plans show the 12" pipe from the catch basin in the cul-de-sac to the proposed pond
2.
3.
4.
.;y~
5.
to be 4.4% but appears to actually be about 2.8%.
An outlet for the proposed pond should be constructed to minimize potential flooding to
the Wessland property.
Roadway
1. The grading plans show the temporary cul-de-sac with a 4.6% cross-slope, the cross-slope
should be graded to 2% for maintenance and future construction concerns.
2. The developer should include details for a typical pavement section (Arden Hills typical
pavement section is 12" of sand, 8" of class-V, 2" of bituminous base course and 1 Yz" of
bituminous wear course.)
3. The developer should include details for utility service connections, catch basins, pipe
bedding, rip rap, pipe outlets and pipe end sections.
SurveylPlatlEasements
The survey and plat information appear to be in order. The only suggestion is that a larger
drainage and utility easement should be considered to the west line of the existing underground
sewer easement to cover the overhead electrical lines. The temporary roadway easement for the
cul-de-sac is OK.
If you have any questions please call me at (612) 373-6500.
U:\WORDDOCIARDENHLL\GENERAUshrlnmemdoc
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MILLER LAW FIRM, P.A. - NEW HOPE
9405 - 36th Avenue North
New Hope, MN 55427
(612) 542-3030
FAX: 542-3161
ROBERT J. MILLER
GEOFFREY A. MILLER
LEGAL ASSISTANT
HOLLY V. TROMBLEY
May 18, 1999
File No. 12460.59
Dennis Probst, Mayor
City of Arden Hills
4364 West Round Lake Road
Arden Hills MN 55112-5794
Re; Planning Case No. 99-03
Dear Mayor Probst and Council Members;
As attorneys for Josephine East, LLC, we would like to take
this opportunity to review some of our concerns regarding the
staff recommendations for the final approval of the Josephine
East, LLC, plat.
Our biggest concern is the proposed requirement that we make
an escrow payment for future extension of Shoreline Lane to the
north property line. As you know, we have agreed to dedicate to
the City a right-of-way to the north border of the property line
in question so that in the event that Shoreline Lane eventually
is extended through the property, the City would not have to use
its condemnation powers to obtain this right-of-way through our
platted property. However, we do not feel that it is appropriate
that the City require escrow of funds for this improvement which
may, or may not, take place and, if it does take place, has no
projected completion date.
If you would review the minutes of the public hearing held
July 12, 1993, regarding the adoption of the official map for the
extension of Shoreline Lane, you will note that at that time,
Council Member Probst [now Mayor] indicated that the official map
would simply indicate that the City is interested and willing to
obtain easements to extend Shoreline Lane at the time the
property was developed. He assured the interested parties that
the City would acquire the easements or proceed with the
improvements only with the participation of the owners of the
property and neighborhood input.
RECFIVED
MAY 1 9 1999
ClT\' Of AKUtN hillS
RECEI\!FD
MAY 1 9 1999
~..,
Mayor Probst
May 18, 1999
Page 2
.
CITY Of AKU[I~ 1-IILL)
Council Member Malone said that an alternate subdivision
configuration could be submitted and the official map would not
preclude the City from entertaining alternative routes in its
configurations_ He stated that the official map would simply
indicate the City's preferred future road alignment.
Mayor Sather indicated that no one on the Council was
interested in taking anything from its citizens but, rather, the
City was looking ahead to protect the future of the neighborhood.
As the Council is aware, it is the preference of the neighborhood
that the extension of Shoreline Lane not be completed. The
neighborhood prefers the cul-de-sac solution as it will not
greatly impact the amount of traffic which will be generated on
Shoreline Lane. That is also our preference.
The City Staff's desire (which runs contrary to the
unanimous wishes of the neighborhood) is that the road eventually
be completed through Josephine East's property and through Mr.
Bachman's property. However, as we have pointed out, there is no
planned time frame for that extension to take place and, in all
likelihood, it will never take place. Given the considerable
uncertainty of the timing and likelihood of the extension of
Shoreline Lane through our property, we do not feel we should be ~
required to escrow funds for this completion when the extension
has no reasonable certainty of occurring.
Due to the demands of the City Staff, Joseph East, LLC, has
already scaled back its project from five lots to four lots to
accommodate the cul-de-sac. The initial proposal of the City
Staff, when the "paper" extension of Shoreline Drive was
proposed, was that the property currently owned by Josephine
East, LLC, would be divided into six lots.
To accommodate the City's desires the project has been
limited to four lots. Our basic argument with this portion of
the requirements requested by the City Staff are as follows:
A. The price (escrow amount) as set forth by the City
Engineer is extremely high by any standard for the work to be
done (if it is ever done in the future). We will be incurring
expenses for work that may never be done. If the work is
eventually done, the cost could be assessed to the property
owners at the time when the benefit is visible.
B. We have already agreed to dedicate a strip of land
through the property that is 60 feet wide and 160 feet long so
that Shoreline Lane could eventually be extended. This amounts
to 9,600 square feet of land. At a cost of $4/square foot, this .
property is worth $38,400. That is what it is costing Josephine
East, LLC, at the minimum, to give the City the right-of-way
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RECEIVED
MAY 1 9 1999
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Mayor Probst
May 18, 1999
Page 3
CITY OF AIUitll fJiLLJ
through that area even though it is very uncertain when and if
Shoreline Lane will ever be extended.
C. Our original proposal was that five lots be developed.
Because we are giving the right-of-way for the potential
extension of Shoreline Lane, and other requests of City Staff, we
have had to scale back the project to four lots. The loss of the
fifth lot costs Josephine East, LLC, approximately $40,000.
D. When the "paper" road of the extension of Shoreline
Lane was initially proposed by the City, the neighborhood was
assured that the road was merely the City's preferred development
of the property. The extension of Shoreline Lane was not,
however, "set in stone".
In furtherance of our development, we are attempting to come
to an amicable agreement with the Rushenbergs and Wesslands to
have them dedicate to the City the existing road dead-ending at
their northerly property lines so there is right-of-way access to
the Josephine East, LLC development. It is our intention to meet
with the property owners to explain our proposal and, hopefully,
have them agree to dedicate this right-of-way to the City. The
right-of-way (street) has existed for many years. For some
reason, it was never formally dedicated in writing to the City,
even though the City has maintained it as a City street for many
years.
While it clearly would be a path of last resort, the City
has indicated that it would cooperate with Josephine East LLC, in
using its condemnation powers to obtain the right-of-way
easement. However, given that there is currently access to the
two lakeshore lots off of Lexington Avenue, we would ask that the
final plat be approved even if the access issue through the
Rushenberg and Wessland property is not resolved at the time of
the final plat approval hearing. This would allow us to move
forward with the development of these lots with the eventual
right-of-way access being gained through the extension of
Shoreline Lane into the cul-de-sac. In the interim, if needed,
the two lakeshore lots could use the existing private driveway
running easterly to Lexington Avenue for their legal access to a
public street.
We look forward to discussing these issues with you at the
upcoming council meeting. Josephine East, LLC, has been working
on this project for some time and is anxious to get the final
If/"
Mayor Probst
May 18, 1999
Page 4
.
plat approved so that building on the two lake shore lots can
commence. Thank you for your attention to this matter.
Very truly yours,
MILLER LAW FIRM, P.A. - NEW HOPE
By:
~1ff;, . f (112<<-
I - jj't
Geoff y A. Miller
GAMjisp
cc: Nancy Randall
John Miller
Frank Rekuski, Jr.
Don Evertz
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.. .clients\rekuski\ardenhil.ltr
RECEIVED .
MAY 1 9 1999
CITY Of AKUtN illllS
E;Jfk~"'il..) ~I
TEMPORARY ROADWAY EASEMENT'
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EASEMENT 1:3
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TEMPORARY
ROADWAY
EASEMENT
1
MAY 1 2 1999
OlY OF AKUtN hillS
SOUll-l LINE OF JOSEPHINE EAST LLC
An Eosement for Temporary Roadway Purposes
That part of Lots 1 and 2, Block 1 and Lots 1 and 2, Block 2, JOSEPHINE EAST LLC,
Ramsey County, Minnesota lying within the circumference of a circle having a radius of
50.00 feet; the center point of said circle being a point on the centerline of Shoreline
Lane which is 50.00 feet northerly of the South line of said JOSEPHINE EAST LLC, os
measured along said centerline.
I HEREBY CERTIFY THAT THIS SURVEY, PLAN, PLAT OR REPORT WAS PREPARED
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY REGISTERED
LAND SURVEYOR UNDER THE LAWS OF THE STATE OF MINNESOTA.
COMSTOCK & DAVIS. INC.
ByU~~N'
MIN'NESOTA REGI NO.
DATE
~/)?&
ClMElTClCK
AVIEI, INC
s/J, ~.,
, ,
1446 COUNlY ROAD J
MINNEAPOUS, MN 55432
PHONE: 612-784-9346
FAX: 612-784-9395
CONSULTING ENGINEERS & LAND SURVEYORS
PROJECT NO. 980599
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
April 12, 1999
TO:
Brian Fritsinger, City Administrator
Dwayne Stafford, Public Works Director \:Js
Joint Purchase of an Easement Machine
FROM:
SUBJECT:
Back~round
The City's Public Works Department had budgeted $20,000 for the purchase of one (1) sewer
cleaning machine capable of accessing restricted areas and steep slopes, while doing little or no
damage to the access route. Approximately 20% of the City's sewer lines are in easements
versus street rights-of-way. The City received a demonstration of this machine, referred to as an
easement machine, last year on the sewer main running behind the new townhomes of Lake
Valentine. Representatives of the City of White Bear Lake were also at the demonstration, and
agree that this machine would solve many of the City's access and restoration problems.
Joint Purchase
With both the Cities of Arden Hills and White Bear Lake in similar situations of needing a
machine of this type, yet for only a small period of time each year, the Public Works
Departments from both cities are proposing the joint purchase of a machine. Staff from both
cities see this as an opportunity to try the concept of equipment sharing on speciality machines
with a relatively small investment
Attached is a Joint Purchase Agreement prepared by the Public Works Director. City Attorney
Filla has reviewed and approved the agreement, as have officials of the City of White Bear Lake.
Also attached is a letter and resolution from the City of White Bear Lake supporting the joint
purchase. Pictures of the easement machine and specifications for the machine are available for
review on request
ClWs
The easement machine is a relatively new type of machine with limited dealerships throughout
the country. The City has obtained two (2) quotes for the machine, copies of which are available
upon request
,
Memorandum, Joint Purchase of an Easement Machine
Page Two
April 12, 1999
.
The lowest quote for the machine with the equipment requested is from Flexible Tool Company,
St. Cloud, Minnesota. The total cost for the easement machine and trailer is:
Machine and Trailer =
State Sales Tax =
Freight
$16,897.00
1,09831
500 00
Total Delivered Cost =
$1849531
Total cost to each City at 50%
$ 9,247.66
Recommendation
The Public Works Director recommends Council approve the Joint Purchase Agreement with the
City of White Bear Lake, and authorize the purchase of one (1) easement machine, following the
execution of the Joint Purchase Agreement. Costs to the City of Arden Hills for the easement
machine and trailer package not to exceed one half of the $18,495.31 purchase price, or .
$9,247.66
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JOINT PURCHASE AGREEMENT
Between the City of Arden Hills and the City of White Bear Lake
The City of Arden Hills and the City of White Bear Lake do hearby enter into a Joint Purchase
Agreement for the purchase of one (I) SrecolFlexible Easement Machine model EMSP-6 with
transport trailer. Purchase costs for the easement machine and trailer will be shared equally
between the two (2) cities.
Each City will be required to participate in any maintenance costs based on a percentage derived
from the amount of hours each City has used the machine as recorded on the machine Hour
Meter. An Hour Meter Log, will be kept with the machine at all times and be kept up to date by
the machine user. The user will be responsible to verify that the hour meter is operational at all
times while the machine is in use.
Inside storage shall be provided for the machine when not in use by the last party using the
machine. The machine shall be stored in a ready to use condition with full fuel and oil
reservoirs. An On-Call number will be provided to each City to enable access to the machine at
all times.
In the event of damage sustained to the machine by accident, carelessness, or neglect, the
damaging party will be responsible for all repair costs.
Usage of the easement machine by parties other than City of Arden Hills or City of White Bear
Lake Public Works Employees, will not be allowed, unless, an emergency exists and an operator
from one (1) of the participating cities operates the machine.
In the event of damage caused to private property by the machine, only the City actually
involved at the time of damage will have any responsibility for any repairs which may be needed.
In the event personal injuries are sustained while operating or assisting in the operation of the
machine, only the City operating the machine at the time of the injury shall be liable for any
damages which may be claimed.
Dennis Probst, Mayor
City of Arden Hills
Paul Auger, Mayor
City of White Bear Lake
Brian Fritsinger, City Administrator
City of Arden Hills
Cory L Vadnais, City Clerk
City of White Bear Lake
,
City of White Bear Lake
4701 Highway 61 . White Bear Lake, Minnesota 55110
TDD (651) 429-8511 . Fax (651) 429-8500
Phone (651) 429-8526
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May 17, 1999
RECEIVED
MAY 2 0 1999
(1ft OF AKUi;N IillLS
Dwayne Stafford
City of Arden Hills
Public Works Department
1450 West Highway 96
Arden Hills, MN 55112
Dear Dwayne:
The White Bear Lake City Council approved the joint purchase of the sewer cleaning
equipment, which we have been pursuing, at its meeting on May 12th. Enclosed is a
copy of the Council resolution authorizing the joint purchase.
Please proceed with acquisition of the equipment and let me know when you need the
City of White Bear Lake's $9,247.66 share of the cost.
e
One additional item we should address is insurance for the equipment. Would it be
advisable for one City or the other to add it to their equipment inventory and thus carry
insurance or could both City's show it on their inventory and insure it when the sewer
cleaner is under their control? We can decide the insurance issue when the machine is
put into service.
Thank you for all your work on the acquisition of this equipment. We look fOlWard to
wprl:i.'lg with the Arden Hills Public WcrksDepartmentaswe put this equipment into
Servlce.
Sincerely,
~~~
Mark L Burch, P.E.
Public Works Director/City Engineer
MLB/el
Attachment
e
cc: White Bear Lake Public Works Department
Gene Smith, AI Flater
,
RESOLUTION NO. 8532
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RESOLUTION ACCEPTING JOINT PURCHASE AGREEMENT
WITH ARDEN HILLS FOR JOINT PURCHASE OF AN EASEMENT MACHINE
FOR THE PUBLIC WORKS DEPARTMENT
WHEREAS, the Public Works Department is in need of a self-propelled sewer jetting machine small
enough to work in areas where large trucks cannot travel; and
WHEREAS, the City of Arden Hills has proposed to jointly purchase the equipment with the City of
VVhite Bear Lake and has obtained proposals for the purchase of this self-propelled easement machine; and
WHEREAS, the low proposal for the self-propelled easement machine is $18,495.31 and with the
two cities sharing equally in the cost, White Bear Lake's share will be $9,247.66.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of White Bear Lake,
Minnesota that:
I. The Mayor and City Clerk are hereby authorized and directed to enter into a Joint Purchase
Agreement with the City of Arden Hills in the amount of $9,247.66 for the purchase of a self-propelled
easement machine.
.
The foregoing resolution offered by COUNCILMEMllER BRIGGS
,and supported
by
COUNCILMEMBER LEMIRE
, was declared carried on the following vote:
Ayes: ANDERSON, BRIGGS, DEVORE, JOHNSTONE, LEMIRE
Nays: NONE
Passed: MAY 11, 1999
ATTEST:
Co~ L. ur; LI<.A~
Cory /. adnais, City Clerk
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RECEIVED
MAY 2 0 1999
(Iff Of ARUHllilllS
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
May 21, 1999
TO:
Mayor and City Council
Brian Fritsinger, City Administrat~
1999 Committee and Task Force Appointments
FROM:
SUBJECT:
Backl!:round
The City Council met on May 17, 1999 to discuss the 1999 committee restructuring. This was a
meeting to which all current and prospective committee members were invited. Prior to that
meeting, the City Council had identified the May 24, 1999 meeting for making appointments for
the remainder of the year.
Only thirteen (13) individuals attended the meeting, with only a few others expressing interest in
serving on the new committees, but unable to attend that evening's meeting. Staffhas not had an
opportunity to contact any of these individuals who had previously expressed interest, but did not
respond, and were apparently unable to attend the meeting, to determine if they were still
interested.
As the Communications Committee and Parks and Recreation Committee did not change
significantly, staff had assumed the current members were still interested in serving. Very few
members of these committees contacted City Hall to identify their interest in serving for the
remainder of 1999.
The following identifies those individuals who currently serve, were present and expressed an
interest at the May 17th meeting, or who had recently expressed interest in serving, prior to the
meeting. The City Council should review these, and provide direction on appointments for 1999.
COMMUNICATIONS COMMITTEE
. Current Members
I. Sue Shroeder, Chairperson
2. Fran Holmes
3. Sharon Hanzalik (Publisher)
4. Betty Mullin
5. Elwood F. Caldwell
6. Mary Nosek
1636 Oak Avenue
1804 Venus Avenue
1768 Venus Avenue
1793 Gramsie Road
1451 Arden View Drive
1850 Stowe Avenue
Memorandum, 1999 Committee and Task Force Appointments
Page Two
May 21, 1999
. Prior Interest EXDressed
L Patrick Krenn
2. Lisa McCallum
1230 Wyncrest Court
4418 Amble Circle
PARKS AND RECREATION COMMITTEE
. Current Members
L Don Messerly, Chairperson
2. Dorothy McClung
3. Louis Speggen
4. Rich Straumann
5. Megan Ricke
6. Anita Larson
7. Lynette Kreidler
8. Jim Johnson
3915 Fairview Avenue N
4370 Snelling Avenue N
1910 West County Road E-2
3480 Arden View Court
1510 Arden Vista Court
1173 Karth Lake Drive
1518 Arden Vista Court
1535 Lake Johanna Blvd.
. Interest EXDressed at Mav 17th Meetin!!:
L Steve Zilmer
2. James David Smith
3. A. Clayton Zimmerman
3363 North Dunlap Street
41 09 Valentine Crest Road
1319 Wynridge Drive
. Prior Interest Exuressed
I. Russ Bertsch
2. Robert Broeck
3. Jim Crasswaller
4. Brenda Goldman
5. Andy Holewa
6. Patrick Krenn
7. Kris Levine
8. Don Tix
4419 Amble Circle
1194 Edgewater Avenue W
1661 Lake View Court
1146 Walden Place
4480 Pleasant Drive
1230 Wyncrest Court
1492 Arden Place
1770 Lake Valentine Road
OPERATIONS AND FINANCE COMMITTEE
. Interest EXDressed at Mav 1 ih Meetin!!:
1. Chuck Mertensotto
2. Aaron Fredrickson
3. Ray McGraw
4. James David Smith
5. Mark Kelliher
6. A. Clayton Zimmerman
3473 Lake Johanna Blvd.
1964 Todd Court
1427 Bussard Court
4109 Valentine Crest Road
3712 Chatham Court
1319 Wynridge Drive
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Memorandum, 1999 Committee and Task Force Appointments
Page Three
May 21,1999
. Prior Interest Expressed
I. Russ Bertsch
2. Robert Broeck
3. Joseph Corpstein
4. William Guelker
5. Andy Holewa
5. Kris Levine
6. Warren Pakulsky
7. Michael Stephens
8. Doug Swanson
9. Bill Thornton
4419 Amble Circle
1194 Edgewater Avenue W
3544 Snelling Avenue N
1152 Benton Way
4480 Pleasant Drive
1492 Arden Place
4545 Pleasant Drive
3484 Glenarden Road
3232 New Brighton Road
3510 Siems Court
PUBLIC WORKS/P ARKS MAINTENANCE FACILITY TASK FORCE
. Interest Expressed at May 17th Meetin!!:
1. Ray McGraw
2. James David Smith
3. A. Clayton Zimmerman
1427 Bussard Court
4109 Valentine Crest Road
1319 Wynridge Drive
. Prior Interest Expressed
I. Andy Holewa
2. Lisa McCallum
4480 Pleasant Drive
4418 Amble Circle
WEB SITE TASK FORCE
. Interest Expressed at May 17th Meetin!!:
1. Aaron Frederickson
1914 Todd Court
. Prior Interest Expressed
I. Andy Holewa
2. Lisa McCallum
3. Craig Wilson
4480 Pleasant Drive
4418 Amble Circle
1677 West County Road F
WATER OUALITY TASK FORCE
. Interest Expressed at May 17th Meetin!!:
1. Marty Rye
2. Steve Zilmer
3. James David Smith
4. Roger Aiken
1884 Lake Lane
3363 North Dunlap Street
4109 Valentine Crest Road
4360 Hamline Avenue N
Memorandum, 1999 Committee and Task Force Appointments
Page Four
May 21, 1999
. Prior Interest EXDressed
1. Andy Holewa
4480 Pleasant Drive
CITY EVENTS TASK FORCE
None
Requested Action
The City Council is asked to provide direction as to the appointment to the committees and task
forces for the remainder of 1999.
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
May 21, 1999
TO:
Mayor and City Council n ~
Brian Fritsinger, City AdministratoV
FROM:
SUBJECT:
Presbyterian Homes Bond Sale
Backl!round
The City has, on several occasions, worked with Presbyterian Homes to help facilitate the
issuance of Revenue Bonds. In 1991, 1992 and 1995, the City approved action that allowed the
organization to refinance its outstanding Revenue Bonds.
The City has received a request from Presbyterian Homes to consider the approval of a project
not to exceed $30,000,000. This amount reflects the total project costs for activities proposed at
Presbyterian Homes in Arden Hills, Little Canada, Spring Park, Bloomington and Ankeny, Iowa
facilities.
Arden Hills is being asked to be the host city in terms of the bond issuance by Presbyterian
Homes for several reasons. They include; (I) ease and reduced costs of one larger issuance
rather then several smaller ones; (2) Arden Hills is not planning any other 1999 debt issuance;
and (3) even though the size of the proposed issuance exceeds the $10,000,000 "bank qualified"
limit and will not be "bank qualified", it may preserve "bank qualified" debt issuance
opportunities in the other communities.
The intention is to issue both Housing Facility Revenue Bonds and Nursing Facility Revenue
Bonds. The issuance of these revenue bonds by the city is permitted under Minnesota Statutes,
Chapters 462 and 469.
Even though the other communities are not issuing revenue bonds for the projects identified,
they will be required to hold similar public hearings on the bond issuance. United States tax
code requires each host city of facilities where the proceeds will be used to approve the bond
issuance.
What level of these proceeds will be used in Arden Hills?
$4,500,000 of the total issuance will be for the Arden Hills facility. The issuance of the bonds
for the Arden Hills facility will accomplish the following:
Refund the outstanding revenue bonds from 1995, and finance the renovation and
improvement of the facilities, including financing working capital needs and costs of
issuance.
Memorandum, Presbyterian Homes Bond Sale
Page Two
May 21,1999
Is the City oblil!:ated to use tax dollars to pav off the bonds, should Presbyterian Homes
default?
The bond is not a general obligation of the City of Arden Hills or any of the other cities. Such
bonds will not be a charge against the general credit or taxing powers of the city. The bonds are
based on the revenues of the project, and are payable from sums to be paid by the developer
pursuant to a revenue agreement.
Recommendation
The City Council is asked to adopt Resolution # 99-16, calling for a public hearing on the
issuance of Revenue Bonds to finance housing and health care facilities and a proposed housing
program, and authorizing the publication of a notice of the hearing. The hearing would be held
on June 28,1999.
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CITY OF ARDEN IDLLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 99-16
RESOLUTION CALLING FOR A PUBLIC HEARING ON
THE ISSUANCE OF REVENUE BONDS TO FINANCE HOUSING AND
HEALTH CARE FACILITIES, AND A PROPOSED HOUSING PROGRAM,
AND AUTHORIZING THE PUBLICATION OF A NOTICE OF THE HEARING
(PRESBYTERIAN HOMES HOUSING AND ASSISTED LIVING, INC. PROJECT)
WHEREAS, Minnesota Statutes, Chapter 462C (the "Housing Program Act"), confers upon
cities, the power to issue Revenue Bonds to finance multi-family housing developments within
the boundaries of the city; and
WHEREAS, Minnesota Statutes, Sections 469.152 through 469.165, relating to municipal
industrial development (the "Industrial Development Act"), gives municipalities the power to
issue Revenue Bonds for the purpose of the encouragement and development of economically
sound industry and commerce to prevent, so far as possible, the emergence of blighted and
marginal lands and areas of chronic unemployment; and
WHEREAS, the City Council of the City of Arden Hills, Minnesota (the "City"), has received
from Presbyterian Homes Housing and Assisted Living, Inc., a 50 I (c )(3) organization (the
"Developer"), a proposal that the City undertake a program to assist in financing a Project
hereinafter described, through the issuance of Revenue Bonds or obligations (in one or more
series) (the "Bonds") pursuant to the Housing Program Act and the Industrial Development Act;
and
WHEREAS, before proceeding with consideration of the request of the Developer, it is
necessary for the City to hold a public hearing on the housing finance program and proposal,
pursuant to the Housing Program Act and the Industrial Development Act:
NOW, THEREFORE, BE IT RESOLVED, by the City Council of Arden Hills, Minnesota as
follows:
I. A public hearing on the proposal of the Developer will be held at the time and place set forth
in the Notice of Public Hearing hereto attached.
2. The housing finance program and general nature of the proposal and an estimate of the
principal amount of Bonds to be issued to finance the proposal are described in the attached
form of Notice of Public Hearing.
3. A draft copy of the housing finance program, with proposed forms of all attachments and
exhibits, is on file in the office of the Administrator.
Resolution No. 99-16
Page Two
May 24, 1999
4. A draft copy of the proposed application to the Commissioner of the Department of Trade
and Economic Development, State of Minnesota, for approval of the project, together with
proposed forms of all attachments and exhibits thereto, is on file in the office of the City
Administrator.
S. The Administrator is hereby authorized and directed to cause notice of the hearing to be
given one publication in the official newspaper of the City, and also in a newspaper of
general circulation available in the City, not less than fifteen (15) days nor more than thirty
(30) days prior to the date fixed for the hearing, substantially in the form of the attached
Notice of Public Hearing.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 24th DAY OF MAY, 1999.
DENNIS PROBST, MAYOR
ATTEST:
BRIAN FRITS INGER, CITY ADMINISTRATOR
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NOTICE OF PUBLIC HEARING ON THE ISSUANCE OF
REVENUE BONDS TO FINANCE HOUSING AND HEALTH CARE FACILITES
AND
A PROPOSED HOUSING PROGRAM
(PRESBYTERIAN HOMES HOUSING AND ASSISTED LIVING, INC. PROJECT)
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of the City of Arden Hills, Minnesota, will meet in
the City Council Chambers at the Arden Hills City Hall, in the City of Arden Hills, Minnesota, at
7:30 p.m. on Monday, June 28,1999, to consider (i) the proposal of Presbyterian Homes
Housing and Assisted Living, Inc., a 50 I (c )(3) organization (the "Developer") that the City
finance the projects hereinafter described, pursuant to Minnesota Statutes, Chapter 462C and
Minnesota Statutes, Sections 469.152 to 469.1651, by the issuance ofrevenue obligations and
(ii) the adoption of a housing program with respect to the housing projects described below.
Description of the Project:
The project consists of the refinancing, acquisition, construction or renovation by the Developer
of housing and/or health care facilities as more particularly described below:
Municipality
In which the
Development
Is located Use of Bond Proceeds
Arden Hills,
MN
Refund outstanding City of
Arden Hills, MN Housing
and Health Care Facilities
Revenue Bonds (The
Presbyterian Homes of
Minnesota, Inc. Project),
Series 1995 and finance
the renovation and
improvement of the facilities
including financing working
capital costs and costs of
issuance
Little Canada, Refund outstanding City of
MN Little Canada, Minnesota
Housing Facilities Revenue
Bonds (The Presbyterian
Homes of Minnesota, Inc.
Project), Series 1992
Name of
Existing
Facilitv
Nature ofFacilitv
McKnight
Care Center:
208 bed nursing
home facility
and
177 unit assisted
living facility and
19 unit independent
living facility all
designed for elderly
persons
and
Lakeview:
The
Mayfield
93 rental unit
independent living
facility designed
for elderly persons
Address
3220 Lake
Johanna
Boulevard,
Arden Hills,
MN
2850 Market
Place Drive,
Little Canada,
MN
Resolution No. 99-16
Municipality
In which the
Development
Is located
Spring Park,
MN
Notice, Page Two
Use of Bond Proceeds
Refund outstanding City of
Spring Park, Minnesota
Health Care Facility
Revenue Bonds (Twin
Birch Health Care Center
Project), Series 1991 and
finance the renovation and
improvement of the facility
working capital costs and
costs of issuance
Bloomington, Discharge existing
MN indebtedness related to the
acquisition of the facility
and finance the renovation
and improvement of the
facility including financing
costs of issuance
Ankeny,
IA
Name of
Existing
Facility
Presbyterian
Homes on
Lake
Minnetonka
Bloomington
Care Center
Refund outstanding City of Gardens of
Little Canada, Minnesota Gideon Pond
Health Care Facilities
Revenue Bonds (The
Presbyterian Homes of
Minnesota, Inc. Project),
Series 1992, finance
renovation and improvement
offacility, including financing
working capital costs and costs
of issuance
Finance the acquisition, Mill Pond
renovation and improvement Care Center
of the facility including
financing working capital
costs and costs of issuance
Nature of Facility
192 bed skilled
nursing facility
designed for
elderly persons
80 bed nursing home
facility designed for
elderly persons
86 rental unit
assisted living
facility designed
for elderly persons
60 bed nursing home
facility and 49 rental
unit assisted living
facility designed for
elderly persons
...
May 24,1999
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Address
4527
Shoreline
Drive,
Spring Park,
MN
401 West 95lh
Street,
Bloomington,
MN
.
10030 Newton
Avenue S,
Bloomington,
MN
1201
Southeast Mill
Pond Court,
Ankeny,IA
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Resolution No. 99-16
Notice, Page Three
May 24, 1999
The maximum aggregate estimated principal amount of bonds or other obligations to be issued
by the City to finance the Project would be $30,000,000. The Developer will be the initial owner
of The Mayfield and the Gardens of Gideon Pond; McKnight Care Center and Lakeview will be
initially owned by Presbyterian Homes of Arden Hills, Inc.; Presbyterian Homes on Lake
Minnetonka, will be initially owned by Presbyterian Homes Care Centers; Bloomington Care
Center will be initially owned by Presbyterian Homes Bloomington Care Center, Inc.; and Mill
Pond Care Center will be initially owned by Presbyterian Homes Mill Pond Care Center, Inc.
Presbyterian Homes Management and Services, Inc will initially operate all facilities.
The bonds or other obligations, as and when issued, will not constitute a charge, lien or
encumbrance upon any property of the City or the Cities of Little Canada, Spring Park, or
Bloomington, MN or Ankeny, lA, except the Project and the revenues to be derived from the
Project. Such bonds or obligations will not be a charge against the general credit or taxing
powers of the City or the Cities of Little Canada, Spring Park, or Bloomington, MN or Ankeny,
lA, but are payable from sums to be paid by the Developer pursuant to a revenue agreement.
A draft copy of the proposed application to the Commissioner of the Department of Trade and
Economic Development, State of Minnesota, for approval of the project, together with all
attachments and exhibits thereto, is available for public inspection during normal business hours,
Monday through Friday, at the City Hall in the City.
e At the time and place fixed for the public hearing, the City Council of the City will give all
persons who appear at the hearing an opportunity to express their views with respect to the
financing of the Project, pursuant to the housing financing program. Written comments will be
considered if submitted at the above City office on or before the date of the hearing.
Further information concerning the housing financing program, the application to the
Department of Trade and Economic Development, and the Project may be obtained from the
City Administrator during normal business hours.
DATED:
May 25, 1999
BY ORDER OF THE CITY COUNCIL OF THE
CITY OF ARDEN HILLS, MN
By: BRIAN FRITSINGER
ITS: CITY ADMINISTRATOR
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
May 19, 1999
TO:
Brian Fritsinger, City Administrator
Dwayne Stafford, Public Works Director ~.~
FROM:
SUBJECT:
Sump/Drain Tile Inspection
Backl!'round
The primary soils in the City of Arden Hills are heavy clays. When residential basements are
dug, the area between the basement walls and the excavation walls is typically backfilled with a
granular material as disturbed clay would hold moisture and become too heavy for normal walls
to support. As the granular material becomes saturated with water over time, it eventually seeps
into the basements unless drain tile is laid around the footings to take the water to a sump area.
The water then, by City code, is pumped outside the home onto a lawn or to an area where it
drains away from the foundation.
Code Violations
The Public Works Department believes that many residents have chosen to hook the sump pump
discharge pipe directly into the sanitary sewer line to avoid the cost and problems of plumbing to
the outside. This results in high amounts of clean water entering the sanitary sewers, thereby
dramatically increasing the city's sewer treatment fees, as sewage is metered for billing prior to
entering the metropolitan sewer system.
As an example, Public Works employees monitor lift station pump run times daily. Following
heavy rain events, those pump run times may quadruple or more. On May 13, 1999, following
several days of rain, staff noted high flows of clean water through sanitary sewer manholes in the
Arden Oaks area, at a time when most residents are not home. We therefore believe this is
surface water seeping into basement drain tile, then being directed into the City's sewer system,
in direct violation of City code. (See attachment.)
Costs
The City of Edina recently completed a stand-alone contract with Howard R. Green Co. for sump
pump/drain tile discharge inspections at a cost of $26.00 per household inspection. The City of
Arden Hills' current water meter supplier estimates that these inspections, in conjunction with
residential water meter installations, would cost less than $10.00 per inspection, or worst case
scenario, the entire City inspected at $10.00 per household would amount to approximately
$23,500.
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Memorandum, Sump/Drain Tile Inspection
Page Two
May 19, 1999
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Considerations
rfan acceptable bid for the sump pump/drain tile inspection was received, staff would need to
advertise the ramifications of the illegal hookups in such a way that residents realize the extra
costs they incur for unnecessary infrastructure construction and the treatment of clean water.
Many may also feel the inspection is an invasion of their privacy, which may impact the meter
project. So, once again, the up-front public relations would be crucial to this type of a project.
Other considerations include:
. Establishing a grace period for residents to convert to City code.
. Establishing a penalty for not disconnecting an illegal connection. (i.e., Edina charges a
$100.00 illegal hook up fee per quarter until compliance). This action may require a new
ordinance.
. Re-inspection requirements and determining who the responsible code enforcement staff
person would be to ensure compliance.
. Considering allowing some residents to connect to the city stormsewer pipe and manholes if
feasible. (Some cities provide small shallow pipes behind the curb for residential hook up, as
part of street maintenance projects).
. Training for the meter installers on illegal connections. .
Recommendation
The City Council authorized staff to solicit bids for the replacement of all the Arden Hills
residential water meters over the next two (2) years.
The Public Works Director recommends that Council consider adding an alternate to the water
meter replacement/upgrade specifications which would include the inspection of sump
pump/drain tile discharge connections.
.
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
May 24, 1999
:::M: ::~:r ;::~:,::~s~~nt to the City Adnrlnistrator h;.
SUBJECT: Community Development Department Activities Ma:J;:l9
The following summarizes the activities of the Community Development Department for May of
1999.
Plannine Commission - June of 1999
Case #99-04 City of Arden Hills, Creation of a Neighborhood Business zoning district,
Discussion Only. The Planning Commission will continue discussions on the
creation of a neighborhood business district. The district will take several
meetings to frame out before formal consideration is undertaken (ie., Summer
of 1999). Any particular thoughts about the types of uses, examples of good
neighborhood centers, or other thoughts would be appreciated.
Case #99-08
John Woitas, 1535 Oak Avenue, Street Vacation. The applicant is
requesting that the City vacate excess right-of-way on Oak Avenue. As the
City Council may remember, the recent reconstruction of Oak Avenue
involved the acquisition and vacation of right-of-way on the west side of Oak
Avenue (planning Case 98-08, Richard & Janet Shepley @ 1550 Oak
Avenue), due to the fact that originally the road was not constructed totally
within the dedicated right-of-way. The applicant in this case is directly east of
the Shepley's and has excess right-of-way in front of their home that they
wish to be vacated.
Protective Inspections
1. Building Pernrlts (May of 1999). The City issued three commercial/industrial permits in
May. The first, Permit (#6437) was an interior remodel ($601,525) at 3220 Lake Johanna
Boulevard. The second, Permit (#6458) was for an interior office remodel ($12,255) at
3585 Lexington Avenue. Lastly, the third, Permit (#6463) was for an interior office
remodel ($125,000) at 1306 County Road F.
In May, the City issued fifty-eight residential remodeling permits, which ranged in value
from $700.00 to $350,000.00, had a total value of $829,413.00 and had an average value
of$14,300.22.
2. Sign Permits (May of 1999). The City has not issued any sign permits so far in May.
,
3.
Shared Building Inspector (Shoreview). The Cities of Shoreview and Arden Hills
conducted interviews of potential candidates on April 28, 1999 and May 7,1999. An
offer is anticipated to be extended this week. So hopefully in two to three weeks this
person should be on board.
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4. PTWin and GIS Demo. The Community Development Department made a concerted
effort in January of 1999, to make the City's Building Permit software (pTWin) fully
integrated with the City's mapping software (ArcView GIS) and its Word Processing
software (Microsoft - Word). For the most part, the linkages between those software
packages are complete. The Building Official (Dave Scherbel) and the Department
Secretary (Susan Holmes) have been working on data entry, as time allows. I am
anticipating that the system will be operating smoothly by mid-summer and would like to
do a demonstration at a late summer worksession.
The linking of these various software packages was technically difficult, and was possible
in large part to the technical knowledge of Nancy RandalL The abilities that this
integrated system can provide the Community Development Department and the City
include:
1.
Electronic Applications & Permits - Clerical input time reduced,
Computer on counter at new City Hall for contractors (?), or Permits via
the Internet (?);
Electronic scheduling and tracking of inspections;
Mapping of building permits; and
Customized report writing on departmental activities.
.
2.
3.
4.
Economic Development
1. Gateway Business District. The construction activities on the Indykiewicz site continue
to move along. The City Engineer has surveyed the "black dirt" pile and has forwarded
those numbers to Staff. The Staff will be getting quotes on the value of the pile and
forwarding an offer to the Indykiewicz's within the next two weeks.
The Staff continues to discuss the potential acquisition of the Minnesota Commercial
Railway property (progress will be slow on this one - given the new owner). The Staff
has been doing research on what the City would need to do to place multiple railroad
crossings across the right-of-way in case acquisition does not proceed smoothly.
As the City Council is aware, the Staff has had ongoing conversations with Morris
Communications about the disposition of their property in the GBD. The Staff forwarded
the City Council's direction to their attorney who is forwarding it to their client.
The Staff has been in extremely preliminary conversations with a developer who wishes
to construct a hotel/restaurant on the Indykiewicz site and also with a freestanding "sit
down" restaurant use.
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2.
North Metro I35W Corridor Coalition. I recently participated in a conference with
other Coalition members for the Minnesota Chapter of the American Planning
Association (MnAP A). The session was on GIS for Non- Techies and discussed the
Coalitions efforts to bring the power of GIS to people's desktops and to the public.
Approximately approximately 35 planners attended the session from the Twin Cities area.
The Coalition also recently purchased the electronic version ofFEMA's floodplain maps
and has distributed them to each city. Arden Hills now has the ability to overlay the
floodplain over the city's parcel map to determine if parcels are in or out of the
floodplain.
The Coalition is about to receive its long awaited socio-economic data. This data was
compiled from a variety of existing sources utilizing the Coalition's concept of sharing
existing data rather than recreating data. The socio-economic data is a 95 percent sample
of all households in the Coalition and will be updated annually. As opposed to the
Census data that is less than a 10 percent sample updated every ten years and then
projected fOlWard for each year. To ensure anonymity, the Coalition's consultant did
aggregate the data to a block level, which was a requirement of some of the data sources.
The Coalition gathered together its Building Officials/Housing Inspectors/Code
Enforcement officials to brainstorm and to discuss cooperative/collaborative ventures that
may be possible. This group will hopefully start to meet regularly and if nothing else can
serve as a support group for these professionals.
Lastly, the Coalition was able to get historic (post 1985) property owner, property value
and sales information from Anoka and Ramsey Counties for all properties within the
Coalition.
3.
Marketing Brochure. As time allows, the Staff has been working with the consultant on
revisions to the document. It is anticipated that a final draft should be available for City
Council review in June.
4.
The Golden Quince. The Staff participated in assisting the Golden Quince with its
financial difficulties. The Staff was able to provide resources that could provide technical
expertise on how to better manage the finances of their small business. The Staff also
helped to facilitate discussions between the landlord and the tenant.
Code Enforcement
1. 4365/4367 Lexington Avenue. As previously reported to City Council, the new houses
at the aforementioned addresses had poor construction and the City revoked temporary
Certificates of Occupancy for them.
The property at 4365 Lexington Avenue has corrected all of the life safety issues, but still
has issues outstanding (ie., attic venting, ice shields on the roof, etc.,). The attomey for
the property owner has issued an ultimatum to the builder and if not satisfies will litigate
with the builder. Given, that the life safety issues are resolved the Staff, unless directed
othelWise, will watch from the sidelines.
f
The property at 4367 Lexington Avenue still has outstanding life safety issues. The
current owner has found a potential buyer, who has put together a purchase agreement for
the site. The purchase agreement discounts the value ofthe property based on the
corrections required. The Staffwill be working with the new owner to ensure that the
necessary works is completed in a timely fashion.
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2. Lake Johanna Boulevard (Spring Clean Up). The property at 3431 Lake Johanna
Boulevard (vacant lot) has historically been a code enforcement issue due to people
continually dumping on it The property owner cleaned up the worst of the mess. Staff
will continue to monitor this property.
3. Friskies Pet Care. The City has been receiving more and more complaints regarding the
odor emanating from Friskies Pet Care (4251 F emwood Avenue). In the past, the City
also received regular complaints and the plant would change its charcoal filter and the
smell would go away until the filters required changing again. The issues this time does
not seem to be going away. The Staff will be coordinating a meeting with the plant
manager in the next 10-14 days and will report back.
4. 1875 Lake Lane. The Staff is happy to report that all of the life safety issues at this
address (Bonnie Teslow) have been corrected. The City has yet to issue a Certificate of
Occupancy only because the new owner is doing more work to the home to fix it up even
more than the code minimums.
5.
1369 Forest Lane. The Staff is happy to report that all of the life safety issues at this
address (Steve Nixon) have been corrected. The City has yet to issue a Certificate of
Occupancy only because the owner is doing more work to the home to fix it up even
more than the code minimums.
.
6. Microsoft Access and GIS Demo. The Community Development Department has been
working in May on building a code enforcement process using a database management
software (Microsofts Access) and mapping software (ArcView GIS) to assist in the
reporting, tracking and analyzing of the City's on-going code enforcement activities. The
Associate Planner (Nancy Randall) has been utilizing her technical skills to lead this
transformation.
The coordination of these two software packages allows for easy input of data by a wide
range of people in a consistent fashion, that allows the City to analyze trends and
timeframes for the work that is done in this area. The Staff would like to do a short
presentation on this to the City Council at its June worksession.
Miscellaneous
1.
NSP activity on TCAAP. The Staff recently talked to NSP regarding the work (new
electric poles) that was recently going on out at TCAAP. The City was informed that due
to Alliant Tech Systems modifying their operations on the site that some modifications
were necessary to achieve proper load balancing at the facility.
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The Staffwas also informed that the re-undergrounding of the electric distribution line
along the northerly extension of Hamline Avenue through TCAAP is complete. NSP re-
installed tills line in sections (ie., with manholes) and that to date the system has not
experienced any problems.
2.
Courtesy Benches. The City has a large number of courtesy benches within its right's-
of-way, some of which are even licensed. The City has been inventorying these and is
plotting them out on a map with the bus routes and bus stops. The Staff will be
forwarding this study to the City Council at a future worksession.
3.
Amortization Repeal by State. The legislatnre recently repealed a city's authority to
utilize amortization to abate non-conforming uses. The Staff with the City Attorney will
be reviewing the City Code to determine the impact of this change on the City and will
forward this information to the City Council within the next two-three months.
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
May 20, 1999
TO:
Brian Fritsinger, City Administrator
Terrance Post, City Accountant f!!!;J
Finance Department, May, 1999 Activity Report
FROM:
SUBJECT:
1. Year-end Audit Examination
The final audit report and management letter for the year ended December 31, 1998 will
be presented to Council at the May 24, 1999 regular Council meeting. Of note is the new
accounting requirement to "mark to market" investment assets. Even though the City's
investment practice is to hold assets to maturity, compliance with the accounting rule will
require the booking of interim gains and losses based upon the vagaries of current market
valuation.
2.
Year 2000 Budeet
Finance will be assisting other department heads and the City Administrator in the
development of the proposed 2000 - 2004 Capital Improvement Plan (CIP) document.
As Council requested last year, emphasis will also be placed on identifying revenue
sources to match up with the proposed capital expenditures. Staff will also be developing
a baseline budget that accomplishes a zero dollar net levy increase and identifying
various "trigger on" spending increments that will be subject to Council prioritization.
3. Other Items
a. Senior Accounting Clerk, Sandra Berres, will be observing her one year service
anniversary on June 22, 1999. Intermediate Accounting Clerk, Celine Syfko,
recently observed her third year service anniversary on February 15, 1999.
b. City Attorney, Jerry Filla, will be providing correspondence to Mr. Vincent
Anderson concerning his request for the "total disability" utility rate and related
issues. As an aside, Mr. Filla will later be providing Council with his opinion on
the City continuing the senior/disabled utility rate program.
c. Completing tax increment financing (TlF) reporting forms for the Office of the
State Auditor (OSA) is the next significant statutory compliance responsibility.
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
May 20, 1999
TO:
Brian Fritsinger, City Administrator
FROM:
Dwayne Stafford, Pnblic Works Director
Q).
SUBJECT:
Montbly Department Report
West Round Lake Road. Pbase I
The contractor has completed removing the topsoil piles from the future road right-of-way, and
the City Engineer has made calculations ofthe total amount of topsoil to be 31,129 cubic yards.
This is somewhat less than the information the City had been provided, which was 35,000 cubic
yards. Work on stormsewer ponds has begun, as well as rough grading for the roadway.
Public Works Director
The Public Works Director attended the Minnesota Public Works Association Conference in
Deerwood, MN. The focus this year was becoming as efficient as possible. Several large cities -
- Milwaukee and Atlanta, for example -- have contracted with private firms for operation and
maintenance of their sewer and water utilities. The City ofSt Paul has even been approached,
but feels that by becoming more efficient, they can compete with the private enterprises. Some
ofthe recommendations for more efficient operations have already been in place in Arden Hills
for some time.
Following all the rain this month, many homeowners have asked the Public Works Department
to look at various water problems. Nearly all, though, are the result of improper grading by the
original builder, or houses built too low for good drainage.
On Wednesday, May 19'\ the City took delivery of the new generator ordered last October. A
Caterpillar technician accompanied the Public Works crew as they tried the generator on
different situations where voltage requirements range from 110 to 220 and 440 at the City's
largest lift station. All went well, except that the Director is not satisfied with the paint job, and
will ask the supplier to repaint the generator
The City of Arden Hills received a visit from a Minnesota Department of Health official this
month. Water quality test records were inspected, and questions on the City's water system were
answered. The Public Works director accompanied the official to four locations within the City
where water was checked for chlorine content and bacteria. The chlorine content was good and
bacteria sample results have not been returned as of yet
Memorandum, Monthly Department Report
Page Two
May 20, 1999
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Other activities the Public Works Director has been involved with this month include:
. Development of specifications for water meter replacement/upgrade.
. Discussions on inflow to the City sewer system with Edina and Plymouth officials.
. Highways 10/96 design.
. Pemtom Townhouse meter and valve replacement.
. Water main survey for MCES.
. Energy saving showerhead program with NSP.
. North water tower, inspection firm background checks.
. Finalizing Vactor purchase.
. Easement Machine joint purchase details.
Public Works Denartment Activities
With all the rain in May, a significant amount of work has been generated. Three sinkholes have
shown up where storm sewer pipe or catch basins have caved in. Also, Lift Station run times
dramatically increased for several days, resulting in minor failures at Station #'s 1,4,5 and 8.
Other Public Works activities this month included:
.
. The repair of a sewer force main break on Highway 96.
. Re-sodding areas disturbed by snowplows and water main repairs from this past winter.
. Cleaning, oiling and storage of pi owinglsan ding equipment.
. Replacing the city portion of a defective sewer service on Wyncrest Drive.
. Installing a new underground water shut off at the Lake Johanna Beach House.
. Repairing stonnsewer failure off Lake Johanna Boulevard.
. Blacktop patching.
. Mowing boulevards.
. Graffiti removal from the North Water Tower.
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