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Home My WebLink AboutCCP 06-14-1999 . . - CITY OF ARDEN .&.llsE 4364 WEST ROUND lAKE ROAD ARDEN HillS, MN 55112-5794 AGENDA CITY COUNCIL MEETING, CITY HALL MONDAY-,.JUNE 14, 1999, 7:30 P.M. 7:30 P.M. 7:30 P.M. 7:30 P.M. 7:30 P.M. 7:35 P.M. 1. 2. 3. 4. 5. ("ity Philm:nphy To provide a basic and necessary scope of quality services through the innovative and purposeful use of physica~ rmancial and hwnan resources. Call to Order Approval of Meeting Agenda Approval of Minutes a. May 24, 1999 Regular Council Meeting b. June 7, 1999 Special Council Meeting Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. a. Claims and Payroll b. Pay Estimate #2, Forest Lake Contracting c. Business License Application Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequare time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. PHONE: 16121633-5676 · FAX 16121633-7839 ...... -i "-,,ioA ~ f ..... t .- ........,.. ~. I . AGENDA - PAGE TWO . CITY COUNCIL MEETING, CITY HALL MONDAY, JUNE 14, 1999, 7:30 P.M. 7:40 P.M. 6. Unfmished and New Business a. Planning Case #99-08, John Woitas, 1535 Oak Avenue, Street Vacation b. Arden Oaks Playstructure c. 1999 Committee/Task Force Appointments d. Round Lake Trail Extension, Authorization to Prepare Plans and Specifications 8:40 P,M. 7. Administrator Comments 8:50 P.M. 8. Council Comments and Committee Updates 9:00 P.M. 9. Adjourn . The above times may vary depending upon length of issue discussion. Tentative.ltuoe Meeti_ SrIuoI_ Tentative Julv Meetinl! Schedule Meeting dates, times and locations are subject to change. Meeting dates, times and locations are subject to change. Please contact City Hall for the most current schedule. Please contact City Hall for the most current schedule. June 2 Planning Commission 7:30 P.M. July 7 Planning Commission 7:30 P.M, June 14 Council Meeting 7:30 P.M. July 12 Council Meeting 7:30 P.M. June 21 Council Worksession 4:45 P.M. July 19 Council Worksession 4:45 P.M, June 22 Parks & Recreation 7:00 P,M. July 26 Economic Development 7:00 P.M. Committee Authority June 28 Economic Development 7:00 P.M. July 26 Council Meeting 7:30 P,M. Authority July 27 Parks & Recreation 7:00 P.M. June 28 Council Meeting 7:30 P.M. Committee June 30 Communications 6:00 P.M. July 28 1-35W Corridor 5:30 P.M. - Committee Coalition Board Meeting July 28 Communications 6:00 P.M, Committee . . . ~~bJ~ b~A.~~ ,) viO(;;'I(<t~ C~ ~. Arden Hills Water Duality Task Force Potential Members 1) Council Liaison 2) Marty Rye (Planning Commission Member)(Expressed interest, present at meeting) 3) Roger Aiken (Expressed interest, present at meeting) 4) Steve Ztlmer (Expressed interest, present at meeting) 5) James David Smith (Expressed interest, present at meeting) 6) Andy Holewa (Expressed interest) 7) Lake Josephine Lakeshore Association Representative 8) Lake Johanna Lakeshore Association Representative 9) Bethel College Representative 10) Northwestern College Representative 11) TCAAP/National Guard Representative 12) Rice Creek Watershed District Representative 1 3) Mounds View High School Student 14) City Engineer IPublic Works Director 15) Jeanne Winiecki 06/11/99 FRI 10:30 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . CIty of Arden HIlls Ig] 001 ********************* **. TX REPORT ... ********************* 4123 6124219511 06/11 10: 29 01'28 4 OK 06/11/99 FRI 09:08 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS. SENT RESULT . . City of Arden Hills 141001 ********************* *** TX REPORT *** ********************* 4119 6461220 KMWB WB23 MPLS M 06/11 09: 07 00'51 3 OK 06/11/99 FRI 09:10 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS, SENT RESULT . . City of Arden Hills ~001 ********************* ... TX REPORT ... ********************* 4120 6123701378 BRW, INC, 06/11 09: 09 00'52 3 OK 06/11/99 FRI 10:33 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS, SENT RESULT . . City of Arden Hills ~001 ********************* *** TX REPORT *** ********************* 4124 6286833 06/11 10: 32 00'42 2 OK 06/11/99 FRI 10:35 FAX 6126337839 TRANSMISSION OK TXlRX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . CIty of Arden Hills ~001 ********************* *** TX REPORT *** ********************* 4125 6339550 06/11 10: 34 00'43 2 OK 06/11/99 FRI 10:38 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION In ST. TIME lISAGE T PGS, SENT RESlILT . . City of Arden Hills 141001 ********************* *** TX REPORT *** ********************* 4126 6333846 06/11 10:37 01'19 2 OK 06/11/99 FRI 10:39 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills I4i 001 ********************* *** TX REPORT *** ********************* 4127 4810551 06/11 10: 38 00'59 2 OK 06/11/99 FRI 10:44 FAX 6126337839 TRANSMISSION OK TXlRX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . City of Arden Hills 141001 ********************* *** TX REPORT *** ********************* 4128 6122279371 06/11 10: 43 00'58 2 OK 06/11/99 FRI 10:42 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills ~001 ********************* *** TX REPORT *** ********************* 4129 4821262 06/11 10:41 00'58 2 OK . . . CITY OF ARDEN HILLS MEMORANDUM DATE: June 11, 1999 TO: Mayor and City Council /" Brian Fritsinger, City Administrat~) FROM: SUBJECT: Administrator Comments for the June 14, 1999 Council Meeting 1. Approval of Minutes The City Council is asked to approve the Minutes of the May 24,1999 Regular and the June 7,1999 Special Council meetings. 2. Consent Calendar a. Claims and Pavroll The City Council is asked to approve vendor claims in the amount of $136,597.13, and payroll for the period most recently ended. The Council should note payment to BRW, Inc, in the amount of$27,630.12 for May engineering services; and to Ramsey County in the amount of$38,207.00 for May law enforcement. b. Pav Estimate #2. Forest Lake Contractinl!: The City Council is asked to approve Pay Estimate #2 in the amount of $123,367.27 to Forest Lake Contracting for additional work to-date, A retainage of five percent (5%) is being held. c. Business License Application The City Council is asked to approve the 1999 Business License for Java Jungle. 3151 Lake Johanna Blvd, 3. Unfinished and New Business a. Planninl!: Case #99-08. John Woitas. 1535 Oak Avenue. Street Vacation The Planning Commission is recommending approval of Planning Case #99-08 for the vacation of the excess right-of-way for Oak Avenue. subject to recording the vacation with Ramsey County. The City Council is asked to adopt Resolution #99-18 entitled, "Vacating a Portion of the Oak Avenue Right-of-Way. Administrator Comments for the June 14, 1999 Council Meeting Page Two June 11, 1999 b. Arden Oaks Plavstructure The City Council is asked to authorize the purchase of a playstructure from Miracle Recreation Equipment Company in the amount of$14,996.86 for Arden Oaks Park. In addition, the City Council is asked to authorize an additional $2,730 to reimburse the company for the installation of the equipment. c. 1999 CommitteelTask Force Appointments The City Council Liaisons agreed, at the May 24, 1999 Council meeting, to contact each potential member for the new committees. As a result, the Council Liaisons may have recommendations related to the appointment of individuals to serve on the 1999 committees or task forces. d. West Round Lake Trail Extension The City Council is asked to authorize staffto acquire all necessary easements and permits, and prepare a Change Order to the West Round Lake Road, Phase I, contract for the work, This would connect the existing trail on the southwest comer of Round Lake to the trail being constructed on the northwest comer of the lake. . . . f . . . CITY OF ARDEN HILLS, MINNESOTA DRAFT CITY COUNCIL MEETING MAY 24,1999 7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDERlROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:30 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Gregg Larson, Paul Malone and Lois Rem, Absent: None. Also present were City Administrator, Brian Fritsinger; Assistant to the City Administrator, Kevin Ringwald; Public Works Director, Dwayne Stafford; City Engineer, City Attorney, John Miller; Greg Brown, BRW; Associate Planner, Nancy Randall; and Recording Secretary, Mary Mullen. ADOPT AGENDA MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to adopt the agenda for the May 24,1999, regular City Council meeting, as submitted. The motion carried unanimously (5-0). APPROVAL OF MINUTES A. May 10, 1999 Regular Council Meeting B. May 17, 1999 Council Worksession Mr. Fritsinger requested the following changes: On page 2 of the May 10, 1999 Regular Council Meeting minutes, middle paragraph, 6th line down, insert "courts" after "tennis". On page 10, 4th paragraph down, replace "service" with "surface". On the next line, delete "not". On page 19, last paragraph, 2nd line, replace "Ms, Carol" with "Mr, Caroll", On page 2 of the May 17, 1999 Council Worksession minutes, last paragraph, insert "pull-down" before "screen." Councilmember Malone requested the following changes: On page 13 of the May 10, 1999 Regular Council Meeting minutes, in the motion, 3rd line from the bottom, replace "excluding" with "plus." Mayor Probst requested the following changes: On page 10 of the May 10, 1999 Regular Council Meeting minutes, 5th paragraph, replace "the cost estimates are gross" with "while the cost estimate are general in nature". On the same page, last line should read "Mayor Probst asked for confirmation that there would be no private..." On page 17, 3rd paragraph, 3rd line, replace "would not trust" with "would not rely upon", In the same paragraph, last line, replace "would not trust" with "would not rely upon". ARDEN fiLLS CITY COUNCIL - MAY 24, 1999 DRAFT 2 MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to approve the meeting minutes of the May 10, 1999, Regular Council Meeting, and the May 17, 1999 Council worksession, as amended. The motion carried unanimously (5-0). . CONSENT CALENDAR A. Claims and Payroll B. Probationary Appointment, Michelle Olson, Recreation Program Supervisor MOTION: Councilmember Larson moved and Councilmember Malone seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda. There were no public comments, UNFINISHED AND NEW BUSINESS A. Receive 1998 Audit Report, Abdo, Abdo, Eick & Meyers . Mr. Fritsinger stated the 1998 Audit Report had been prepared by the firm of Abdo, Abdo, Eick & Meyers. He invited Steve MacDonald, a representative of that firm, to address the Council and answer questions. Mr. MacDonald reviewed the 1998 Audit Report, noting the City's finances are in excellent shape, adding the General Fund has [mished ahead of budget on.the revenue side, special revenue funds are doing well, bonds were issued for the first time in 10 years, and the capital project funds have a large reserve for funding of internal projects. He noted the City is well-funded, has good operating margins, and the Audit went well as usual, Mayor Probst asked whether the paragraph relating to Y2K issues was standard for this year. Mr, MacDonald stated some disclosure requirements had changed in light of Y2K issues, and his firm included a page of required supplementary information which gives a broad overview of what the City is doing to accomplish compliance with those requirements. Mayor Probst commended the firm for the addition of color graphics to the report which was a nice touch. Councilmember Malone asked whether State-wide unfunded liability is included in the PERA section. Mr. MacDonald stated that section has been omitted from this year's report. . ARDEN HILLS CITY COUNCIL - MAY 24, 1999 DRAFT 3 . Councilmember Malone commended the efforts and hard work of City Accountant Terrance Post on this audit. Councilmember Aplikowski stated she appreciated the layout of the report, which was easy to follow for someone who knows basic business. MOTION: Counci1member Malone moved and Councilmember Aplikowski seconded a motion to approve to accept and receive the 1998 Audit Report prepared by Abdo, Abdo, Eick & Meyers. The motion carried unanimously (5-0). B. Metro East Development Partnership Presentation, David Piggott Mayor Probst welcomed David Piggott from the Metro East Development Partnership and invited him to address the Council. Mr. Piggott reviewed the Partnership's recent activities, including its strategic plan that was mailed to the Councilmembers. He noted the Partnership no longer uses job count as its top priority when dealing with businesses due to the lack of adequate workers in the currentjobmarket. He added they now concentrate on companies making significant capital investment or using the latest technologies to allow workers at the lower end of the ski11level to upgrade and obtain better jobs. . Mr. Piggott stated the Partnership is in the planning stage of recruiting business outside the State of Minnesota, which has not had a historically competitive business climate. He added that recent changes have made Minnesota more competitive and promotable, Mr. Piggott stated the Partnership is funded 70% by the private sector and is conducting cross marketing, making a concerted effort to give private sector members a sound investment. He added a new directory has been completed for this purpose. Mr. Piggott stated the Partnership has commenced prioritization of prospects to those companies that pay at least $12.41 per hour, which is 50% above the State-designated livable wage. He added they hope to answer some traditional criticisms of economic development this way and accommodate their own activities within the market. He noted the Partnership is targeting the information technology industry that is in its infancy and they are working with such businesses and the infrastructure providers to create critical mass, Councilmember Malone asked for clarification with regard to MediaOne and its new owners within the communications infrastructure, Mr. Piggott stated the Partnership has some concerns about their service provision, as the community must be up to speed to attract information technology companies to the area. . Councilmember Larson asked how the Partnership, which represents many communities in the metropolitan area, prioritizes those communities when referring an inquiry. Mr. Piggott stated the Partnership handles a very large geographic area, which works to its advantage. He added a project outline is submitted to all communities without disclosing the name of the company, after which communities express interest and are narrowed down by the Partnership for introductions DRAFT ARDEN HILLS CITY COUNCIL - MAY 24, 1999 4 to the client. He added they do not pre screen and it makes no difference to them which community the client prefers. . Mayor Probst asked what impact the I-35W corridor will have on prospective development in the City. Mr. Piggott stated the Partnership is able to obtain real estate information from a database of commercial sites, and the best response material is coming from that coalition. Mayor Probst asked for clarification of the term "investor" which is used in the Partnership's strategic plan, Mr. Piggott stated the Partnership's members are considered investors as it attempts to provide a return on investment for all members. Councilmember Larson asked what the City's contribution was to the organization. Mr. Piggott stated the City's fee of$500 is not pro-rated and there is no minimum level for communities. He added that the fee is based upon available development opportunities. C. Plannine Cases 1. Case #99-07, Cardiac Pacemakers, Inc. (Guidant), 4100 Hamline Avenue N, PUD (Master Plan) Ms, Randall explained that the applicant is proposing to update their master plan to include a recent addition between building A and B, a future proposed addition to building B, an addition to building E, and future parking lots to the north and east. She added the applicant proposes to . reduce their current available parking to allow for the building of the addition to Building E, and provide 221 additional parking spaces on the east side of Fernwood Avenue. Ms. Randall noted that staff is concerned that parking across F ernwood A venue, which is not connected to the site, will create pedestrian crossing problems and issues, and the property could be sold in the future thus reducing the amount of employee parking. She added that staff recommends that an easement be placed to this site or that the area to the north of Building E be added as proof of parking if the site across Femwood Avenue were lost or sold. Ms. Randall stated staff also recommends a sidewalk to the entrance of the building be constructed for pedestrians crossing F ernwood A venue, and that the City install a stop sign so that traffic will stop in all directions. She noted that all buildings meet the required setbacks, except for building H which would no longer be an issue if the property to the north of Building E is combined with the main campus. Ms. Randall stated the City Engineer had noted a possible trail easement along County Road F, adding the timing of this trail is still uncertain and staff does not recommend moving forward with that issue. Ms. Randall stated the Planning Commission has recommended approval of this case, with the following conditions: . DRAFT ARDEN HILLS CITY COUNCIL - MAY 24, 1999 5 . 1. Applicant provide documentation for permanent easement for the parking lot for review by the City Attorney, or provide proof of parking by joining this property with the property to the north, Provide erosion control in the area that will be disturbed. Lighting meet the requirements of the Zoning Ordinance Section V,E,3,a,b,c, and d. Rice Creek Watershed approval. 2, 3, 4. Mayor Probst asked for clarification that none of the parking issues would alleviate the need for the structure parking proposed for buildings G and F. Ms. Randall confirmed this, stating the ramps will become needed with further expansions, Mayor Probst asked whether the issue of an additional stop sign on Fernwood Avenue should be attached as a condition. Ms. Randall stated that this issue could be referred to the Finance and Operations Committee. Mayor Probst stated, with regard to the trail easement, it would appear this is the appropriate time to bring the issue to a conclusion if the City believes this is the right location. Mr. Fritsinger stated the road as constructed is not in the center of the right of way, and there is a larger right of way on its south side. He added the question of getting the easement for the trail is not relevant, as staff is unsure whether it will be needed for road in the future. He added there would be future opportunities to review this issue. . Mr. Ringwald stated that speculation with regard to future planning efforts on I-694/Hamline A venue/County Road F is risky and many of the anticipated changes to these roadways have yet to be designed. He added that staff concludes that this is not the appropriate time to pursue the easements. Councilmember Aplikowski asked how many people the applicant employs. Mr. Ringwald stated there are approximately 2,000 employees on-site as well as 200-250 salespeople who are not permanently affixed at that location. He added shifts run around the clock on the manufacturing side of the business. Councilmember Larson asked for clarification with regard to the size of the proposed parking lot across Fernwood A venue that appears to be smaller on the drawings than on the master plan. Ms. Randall confirmed the parking is smaller on the site plan than that which is shown on the Master Plan, the intent is that this parking lot could be expanded in the future to accommodate some of the growth on the site, MOTION: Councilmember Malone moved and Councilmember Larson seconded a motion to approve Planning Case #99-07, Master PlanlPlanned Unit Development amendment, subject to the following conditions: 1. Applicant provide documentation for permanent easement for the parking lot for review by the City Attorney, or provide proof of parking by joining this property with the property to the north. Provide erosion control in the area that will be disturbed, . 2. DRAFT 6 ARDEN HILLS CITY COUNCIL - MAY 24, 1999 3. Lighting meet the requirements of the Zoning Ordinance Section V,E,3,a,b,c, and d. Rice Creek Watershed approval. . 4. The motion carried unanimously (5-0). 2. Planning Case #99-03, Josephine East L.L.c., 3183 Lexington Avenue, Preliminary and Final Plat and Variance Ms. Randall explained the applicant is requesting approval of a preliminary and final plat consisting of four (4) lots on a 2.47 acre parcel zoned R-2 Single Family Residential District. She noted the request includes a lot width variance of 80 feet for all four proposed lots instead of the required 85 feet. Ms. Randall stated the applicant is proposing to dedicate Shoreline Lane on the plat for future development of that road. She noted a private driveway runs through this property which will hopefully be re-routed to the proposed cul-de-sac by the applicant working with Mr. Bachman. Ms, Randall noted a letter from Mr. Bachman's attorney was received requesting a condition that some details be settled before the plat is approved. She expressed staffs concern that Mr. Bachman would then have an unfair negotiating position relative to the driveway. Ms. Randall reviewed the 12 conditions attached to this case, adding the Planning Commission . recommends approval of the Planning Case including variances with the conditions. Councilmember Larson asked whether Mr. Bachman currently has northerly access from his property to Edgewater Lane. Ms. Randall stated that the Bachmann property currently has access available to Lexington A venue and Edgewater Lane, via Shoreline Lane. Councilmember Larson expressed concern that the park dedication fee does not accurately represent difference between the property's assessed value and its sale price. He stated precedents set by the City indicate an appraisor should analyze the property to determine its fair market value. Mr. Fritsinger stated the City has reviewed county values in recent years and found them to be reasonable and consistent with the Ordinance process. Councilmember Larson questioned whether in other cases the numbers have been this significant. Mr. Ringwald stated in other planning cases the difference between the value for tax purposes and the sale price have not been as significantly different, but the Staff utilized a method that creates some amount of equity in the calculation with respect to previous planning cases, Councilmember Larson stated he is not convinced that something more should be done than arriving at an assessed valuation. He added there seems to be a significant difference, which argues for another solution such as splitting the difference. . ARDEN HILLS CITY COUNCIL - MAY 24, 1999 DRAFT 7 . Councilmember Rem asked whether grading issues had been reviewed. Ms. Randall stated the City Engineer has reviewed grading issues and is satisfied, adding the proposed plans will actually improve this site for neighboring properties. Councilmember Aplikowski asked for clarification with regard to Mr. Bachman's proposed driveway. Ms. Randall stated there are lots of trees on his lot which would have to be removed if Lexington A venue was accessed from his property, and he would prefer not make a 90 degree turn into the proposed cul-de-sac on Shoreline Lane. Mr. Frank Rekuski stated Mr. Bachman does not want to lose trees, and although they have indicated they would allow him access to the cul-de-sac, they have not received any further information from him, The applicant stated the 2nd condition is worded incorrectly, and he has a problem with the 5th condition with regard to payment of escrow for future extension of Shoreline Lane, Mr. Ringwald stated, with regard to the 2nd condition, the plat shows that the property is being dedicated for public purpose to the City, the condition refers to deeding. The Staff believes that the issue is a wording technicality and that the applicant's plat is satisfYing the intent of the condition. . The applicant stated the park dedication fee is fair, and his company has already absorbed the cost of demolition of 2 homes on the property, Councilmember Larson stated the standard valuation seems way below the value of the property, which has 160 feet oflakeshore, Dee Rushenberg, 3168 Shoreline Lane, stated her property is located to the south of the proposed development, and expressed concerns with regard to drainage and the costs of curb and gutter as well as assessments against her property. She added the development will be a nice addition to the area, but requested communication from the developers who have not been cooperative. Bob Wessland, 3167 Shoreline Lane, stated he believes the proposed changes will resolve drainage issues on the land, noting a pipe that runs through 3 properties from one of the new lots. He added he thinks the cul-de-sac is the best solution, adding he has not received any information from the developer and would like to be kept informed. He asked whether someone would keep him informed or if that was his responsibility. Mayor Probst noted there is interest in getting the easement issue resolved, adding he is confused at the lack of easement since there are utilities located there. He assured Mr. Wessland he would be kept informed. Councilmember Malone asked how the pipe got on the property. Mr. Wessland stated the pipe was already there when he moved in, and that the pipe is not a City pipe. . Don Everts, a co-applicant, stated the park dedication fee is accurate as there are 4 lots being developed and his company has already absorbed many costs related to this project, such as demolition, the sealing of wells, and loss oflot value, all of which have been dictated by the ARDEN HILLS CITY COUNCIL - MAY 24, 1999 DRAFT 8 City. He stated he has attempted to abide by the City Council's 1993 rulings in this case, and has worked with the City and neighborhood to create a positive land development for all concerned. . The stop light at County Road D creates a safer intersection than a cul-de-sac directly entering onto Lexington Avenue. Mr. Everts reiterated that his company has attempted to contact the southerly neighbors numerous times and has not received any response from them, but added he is encouraged by what he has heard from them at this meeting. Mr. Everts stated the 5th condition relating to payment of escrow for future extension of Shoreline Lane is unfair as it is unclear whether the road will ever go through, and if it does, there will be properties from which to request payment. Mayor Probst stated he sat on the Planning Commission in 1993 when the street was discussed, and at that time it was not anticipated that any development would take place on the property in question. He added that it would be unfair to assess new homeowners, and he is not prepared for the City to take on that responsibility. Mayor Probst stated that whether the developer believes the escrow to be reasonable, the City has an obligation to ensure that the community and subsequent Councils are not subject to these kinds of unfinished business. Jeff Miller, an attorney representing the applicant, stated that negotiations for access are currently . taking place with Mr. Bachman, and he hopes an agreement will be reached soon. He added that the condition for approval referenced in the letter from Mr. Bachman's attorney with regard to approval of the plat is umeasonable. With regard to the 5th condition, Mr. Miller requested the Council consider a provision for how long the payment would be held in escrow for the road extension, so the owners will get their money back if no action is taken within a certain length of time. He added it would be unfair to his client if the City held the payment in perpetuity. Mr. Miller stated he is encouraged by the neighbor's comments and added he will attempt to meet with them and resolve the issues. Councilmember Malone stated the issue is a difficult one because of multiple lot owners involved, and it is the intent of the City to preserve the right of way through Shoreline Lane as lots develop. He added that properties in subdivision pay for installation of utilities throughout the entire plat and expressed his support of the fee being assessed and the conditions in general, which are appropriate. Councilmember Malone stated, with regard to the park dedication fee, he was unsure whether the higher amount is justified according to what is specified in the Ordinance. City Attorney John Miller stated a blanket easement is possible, and the Council might consider a sunset provision on the easement across the parcels with the idea that there would be a . DRAFT ARDEN HILLS CITY COUNCIL - MAY 24, 1999 9 . driveway constructed over those parcels. He added the bottom line is that all parties are in agreement. Councilmember Larson asked why the proposed temporary cul-de-sac does not extend north to the property line. Ms. Randall stated the applicant's site plan indicated the location of the cul-de- sac, but the City is comfortable with design as long as there is an escrow to cover its future extension to the north property line of the plat. Councilmember Larson asked why a cul-de-sac was requested, Ms. Randall stated public safety concerns were the main reason. Mayor Probst stated that Shoreline Lane to the north serves substantially fewer properties and the potential for emergency vehicles requiring turn-around space is not as high as to the south. Ms. Randall reiterated that preserving trees and minimizing grading were also an issue. Councilmember Rem asked whether the street length going into the cul-de-sac was an issue. Ms. Randall confirmed the temporary cul-de-sac is longer than the code allows in a permanent situation. Councilmember Malone moved and Councilmember Larson seconded a motion to approve Planning Case #99-03, Preliminary and Final Plat with Variances, Josephine East LLC, 3171 Lexington A venue, with the following conditions: MOTION: . I. 2. 3. 4. . 5, Title information be submitted to the City for review by the City Attorney. Extension of Shoreline Lane through the subject property be dedicated to the City. Provide staff with proposed grading and sediment and erosion control measures that are proposed to be used on this project for staff approval. Payment of appropriate Park Dedication as determined by City Council as provided for by the Subdivision Ordinance in Section 22-9 of the City Code, Payment of Escrow for future extension of Shoreline Lane to the north property line. Approval by Rice Creek Watershed District. Basement elevations not be below 887.8 feet. Utility and drainage easements be provided per Subdivision Ordinance Section 22-8 (l7)(e). Construction specifications for street and utilities be submitted with the final plat submittal. Easements in a form acceptable to the City Engineer and City Attorney be granted to the City for the temporary cul-de-sac, and the documents be submitted with the final plat application. Right-of-way from the south (Rushenberg and Wessland Property) be acquired prior to final plat for access to the property or a blanket travel easement be reviewed by City Attorney and recorded with the plat for access to Lots 1 and 2, Block 2 over Lots 1 and 2, Block 1 which, must be rectified within 24 months. 6. 7. 8. 9. 10. 11. ARDEN HILLS CITY COUNCIL - MAY 24, 1999 DRAFT 10 13. Outstanding fee for attorney fees in the amount of $1,118.80 be paid in full prior to final plat approval. No construction will be permitted on easterly lots until an alternate access is provided to westerly lots, and temporary easements will be provided across the easterly lots, which must be rectified within 24 months or the easements will become permanent. . 12. The motion carried unanimously (5-0). Councilmember Larson stated he would wish to amend the motion to increase the park dedication fee and thereby recognize the higher value of the property. He added the standard valuation is $10,000 per lakeshore foot in the metropolitan area. Councilmember Aplikowski stated she is unsure whether she can support that amendment. Councilmember Larson stated there is a substantial difference between the assessed value ofthe property and the value of the property when it was sold. He added the lower value is not reflective of the property's worth, and the difference of $6,000 would go into the Parks system, MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to amend Condition #4 of Planning Case #99-03, to increase the park dedication to $19,999 to reflect the true value of the property. Voting on the motion: Councilmember Larson voted aye. Mayor Probst, Councilmembers Malone, Aplikowski and Rem voted nay. The motion was denied (I A). . D. Purchase Authorization, Sewer Easement Machine in Conjunction with White Bear Lake Mr. Stafford explained that due to the unique characteristics of land within the City, a large percentage of the sewer system lies within easements rather than in the street. He added this arrangement requires special equipment to reach areas that are otherwise unreachable. He noted the special equipment is only required 6-8 weeks per year. Mr. Stafford proposed the City purchase the equipment in conjunction with White Bear Lake, adding ajoint purchase agreement had been drawn up for the Council's approval. He requested the Council's permission to purchase the machine with White Bear Lake at a cost to the City of $9,247.66. Mr, Stafford stated insurance might be an issue that he hopes to have resolved before the purchase is finalized. Mr. Fritsinger stated both Cities must be fully insured for the full cost of the equipment. . . . . ARDEN HILLS CITY COUNCIL - MAY 24, 1999 D..nfft.lEI ' iy'tA' 11 MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to authorize the execution of documents pertaining to the City's joint purchase of an Easement Machine with White Bear Lake. The motion carried unanimously (5-0). E. Resolution #99-16, Resolution calling for a Public Hearing on the Issuance of Revenue Bonds to Finance Housing and Health Care Facilities and a Proposed Housing Program, and Authorizing the Publication of a Notice of the Hearing (Presbyterian Homes Housing and Assisted Living, Inc. Project) Mr, Fritsinger eXplained Presbyterian Homes had contacted the City with regard to an action involving bonding of approximately $30 million for a variety of facilities operated by that organization. He noted the City has been involved in a number of projects like this in the past, including the refinancing of some outstanding bonds in 1995. Mr. Fritsinger stated this case involves a revenue bond, and the City lends its name to the issue without any obligation or responsibility. Councilmember Malone stated he is familiar with this process, adding it will not affect taxpayers or the City's borrowing capacity in any way. MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to approve Resolution 99-16, calling for a Public Hearing on the issuance of revenue bonds to finance housing and health care facilities, and a proposed housing program, and authorizing the publication of a notice of the hearing (Presbyterian Homes Housing and Assisted Living, Inc. Project). The motion carried unanimously (5-0), F. 1999 Committee Appointments Mr. Fritsinger explained the Council had agreed at a recent worksession to make committee appointments at this evening's meeting. He added a number of residents have expressed interest at a recent organizational meeting on May 17, 1999, and some residents had previously expressed interest. He noted the list given to the Council reflects only those residents who expressed interest on May 17. Mr. Fritsinger requested the Council's direction on these committee appointments. Mayor Probst suggested the Council should determine interest from current committee members at this month's meetings, and perhaps re-appoint current membership through the next cycle appointment. Councilmember Malone expressed agreement, adding the Council might wish to provisionally appoint those residents who have expressed interest. Mayor Probst noted some residents have expressed interest in numerous committees. ARDEN HILLS CITY COUNCIL - MAY 24, 1999 0', ;::c",> ,?, f T '.,t\;d] ii'" '. , a", i-t. 12 Councilmember Rem expressed agreement, stating this would encourage residents to attend committee meetings who might not otherwise express interest. . Councilmember Larson stated he is uncomfortable with the provisional appointments, as some people will misinterpret it. He added the Council should use a more disciplined process to choose those residents who will serve, He asked whether it has been the City's policy that current committee members may continue to serve if they wish. Mayor Probst stated he has never known of a resident who was not re-appointed, Councilmember Malone stated in his opinion the Council has spent too much time on this issue, and suggested the Council liaison make arrangements and phone calls. Mayor Probst stated he would work with staff to identifY task force heads and bring recommendations to the Council. He agreed that Council liaisons could contact respective task force members and make recommendations on how to proceed, as well as determine level of interest from respective committees for the next round of meetings. G. Sewer Infiltration Inspection Alternate, Residential Water Meter Replacement Project Discussion Mr. Stafford explained that staff is aware of illegal sewer system hook-ups within the City which account for 50% of clear water through the system. He noted staff intends to make meter . replacement visits to homes and this might be an appropriate time to make inspections. He added the issue could become controversial, as correcting illegal hook-ups can be costly. Mr. Stafford stated that staff recommends approaching this as an identification process through which the City will work with residents to identifY problems, make them aware of consequences to the City, and enforce compliance. Mr. Stafford stated that many metropolitan area communities are faced with this problem which has become increasingly serious due to the high cost of sewage treatment and the increased need for sewage infrastructure and facilities resulting from these connections, Mr. Stafford requested the Council's consideration of the addition of this inspection to the water meter installation process that would save money in the long run, but could impact the installation of meters and cause residents to perceive property encroachment. Mayor Probst asked if staff had determined whether this kind of inspection might be illegal. Mr. Fritsinger stated it is legal, and there are standard penalties for Ordinance violations. Mayor Probst expressed his approval of proceeding with the inspections since illegal hook-ups are costly to the City, adding the inspections can be done so residents do not feel intruded upon. Mayor Probst stated the two issues could be separated if there are concerns with regard to hindering the installation of meters. He noted water meter installers could assess the hook-ups and determine where the problem is focused. . . . . ARDEN HILLS CITY COUNCIL - MAY 24, 1999 rl: L,~ !'".t fr,-T .'; :1;, L,~ ~ !,>",,~ . 13 Councilmember Aplikowski pointed out that many residents are not aware their hook-up is illegal, and although she agrees the problem must be identified, she would support a long-term solution. She asked what must be done to identifY the problem. Mayor Probst stated a dye test must be conducted. Mr. Stafford stated the problem could be identified without a dye test if the discharge pipe can be physically tracked from the sump pump to its connection. Mayor Probst suggested an amnesty program whereby those residents identified as illegally hooked up would have a specific time period in which to rectifY the situation with no penalty. He added that beyond that time period a penalty would be imposed. Mr. Stafford stated in his opinion the City should take an educational approach to the problem rather than viewing it as a code violation issue. Councilmember Aplikowski agreed, stating the problem should be identified after which the Council could review the issue. She added it might not be as bad as it seems. Councilmember Malone expressed agreement with imposing an illegal hook-up fee until the problem is rectified, as it will become the homeowner's responsibility. He expressed concern that some residents pay for other resident's illegal hook-ups. Mr. Stafford reiterated that a joint meter replacement/inspection effort will be controversial and may impede the replacement project somewhat. Councilmember Aplikowski asked whether the meter replacement project would be lengthened if inspections were done. Mr. Stafford confirmed this, adding literature will have to be sent to residents informing them of the meter replacement and sump pump inspection program, Councilmember Aplikowski asked whether it would be less costly to do the replacement and inspection together. Mr. Stafford stated that other Cities who have completed similar projects have indicated it was worthwhile. He added the inspection could be bid as an alternate and then reviewed when bids are received. Councilmember Larson stated he believes it is a worthwhile project, but there are inequities within the current system such as sewer rate assessments. He expressed concern that the City must review the practicalities of the project, such as locating hidden pumps and completing dye tests. Mayor Probst stated the homeowner would have responsibility. Councilmember Larson stated he is in favor of determining the depth of the problem and where violations are occurring, as well as how much the project will cost. Mayor Probst expressed concern with regard to slowing down the meter replacement project, and suggested a survey of residents might be effective to determine whether their sump pumps have the proper connections, He added he would favor conducting the inspections as a separate exercise. ARDEN HILLS CITY COUNCIL - MAY 24, 1999 [) t~ 11"" T; l,.,t ,:,"1'l:lI . #"'~~ 14 Councilmember Larson stated the City must determine the significance and cost of the inspection project before deciding how to address the problem. Mr. Stafford stated he could find some . information for the Council's review. Councilmember Rem stated she would favor bidding the inspections out as an alternative, and focus on using the meter replacements to gather information. Councilmember Aplikowski stated that would take too much time. Councilmember Malone stated that residents with illegal hook-ups are costing the City money, and added he would favor doing the inspections in conjunction with the meter replacements. He stated he would support bidding it as an alternative and getting it resolved. MOTION: Councilmember Malone moved and Councilmember Rem seconded a motion to authorize staff to solicit bids for the replacement of all the Arden Hills residential water meters over the next two (2) years, and add an alternate which would include the inspection of sump pump/drain tile discharge connections, The motion carried unanimously (5-0). ADMINISTRATOR COMMENTS Mr. Fritsinger stated the community was involved in a flower planting this past weekend with 3,500 volunteers helping plant flowers at 15 different sites. He added this was a full day of activity for all participants, adding they deserve the community's appreciation, Mayor Probst . stated a thank you note should be sent to the participants. Mr. Fritsinger stated the names could be listed in the newsletter. Councilmember Rem stated she participated in the event, which had great community involvement. Mr. Fritsinger stated the Parks Commission has recommended that the City proceed with the purchase of a play structure for Arden Oaks Park, a proposal for which will be presented to the Council for approval at their June 14, 1999 regular meeting. With regard to the City Hall, Mr, Fritsinger stated the relevant bill was approved on the Senate side conveying ownership of City Hall property to the City and the maintenance facility property to the County. He added he discussed this issue with Senator Gram's office today, and the companion bill on the House side uses the same language which is good news as it will not be necessary for a language debate to go to committee. Mr. Fritsinger stated the final bill might be approved by July 1999 when the legislature recesses, or October 1999 when the fiscal year starts. He added the contractor is willing to extend for 60 days, after which he will charge $6,600 per additional month. Mayor Probst stated the 60 day extension will not be sufficient, and the project seems headed toward rebidding. He added this is an authorization bill rather than an appropriation bill, and in his opinion there seems to be little concern in the legislature with regard to getting it passed. . D """". t", F""T ~.'D ~tJ 1/;,,,... '". 'k. fJ!..1.' "~~r-.. \ ARDEN HILLS CITY COUNCIL - MAY 24, 1999 15 . Mayor Probst stated he would advocate commencing construction as soon as possible and the lease on the current space is up in 2 years. He added he would hope the staff would be in a position to make an orderly transition. COUNCIL COMMENTS Councilmember Larson stated he and Councilmember Rem toured the City's sewage lift station and water towers, learning about the City's public works. He expressed appreciation ofMr. Stafford's willingness to spend the morning with them. Councilmember Malone stated he would not be in attendance at the Council's June 14, 1999 regular meeting. Councilmember Malone stated the City was chastised by the Focus for having an incorrect address listed for them in the records. He noted the City's address is misprinted in their paper. Councilmember Rem stated a Neighborhood Night was held recently by the Coalition for Health and Youth, adding attendance was good at that event. Councilmember Rem stated the community flower planting was a success, and the job was completed with the hard work and efforts of many volunteers, . Councilmember Rem stated she had heard comments from some residents that the City offices were difficult to find, and she suggested a map be included on City mailers and notices. Mayor Probst commended the Public Works staff on a recent letter from Sharon Klumpp, adding it would be good to broadcast such positive news publicly. Mayor Probst stated he received an invitation from Minneapolis Mayor Sharon Sayles-Belton to join other mayors in signing a statement on global warming. Mayor Probst asked whether City Hall had received any calls with regard to the County's commitment to maintain access to the boat launch at Lake Johanna, or whether staffhad any comments. Mr. Fritsinger stated he was unaware of any calls being received, and he understood the homeowners were being told they could not use the launch. Mayor Probst stated he had heard the contractor was required to cooperate. For the benefit of Councilmember Malone who stated he would be absent, Mr. Fritsinger reviewed an issue to be discussed at the June 14, 1999 regular meeting involving a public meeting with residents living near the Highway lO/Highway 96 interchange. He stated there would be discussion with regard to an increase in noise level, and the State or County's intentions to address this issue. . Mr. Fritsinger suggested the meeting should be held at another location to accommodate the large number of residents who might attend, D.....t...".".'. ../." F".-T' ~ , .. ~. f/\ . "\.A'~' . 16 ARDEN HILLS CITY COUNCIL - MAY 24, 1999 ADJOURN MOTION: Councilmember Malone moved and Councilmember Larson seconded a motion to adjourn the meeting at 10:41 p.m. The motion carried unanimously (5-0). Dennis Probst Mayor Brian Fritsinger City Administrator NOTICE OF MEETINGS The next regular City Council meeting will be held Monday, June 14, 1999 at 7:30 p.m. at the Arden Hills Council chambers, , . . . DRAFT e MINUTES CITY OF ARDEN HILLS, MINNESOTA SPECIAL COUNCIL MEETING JUNE 7, 1999,5:00 P.M. CITY HALL, 4364 WEST ROUND LAKE ROAD CALL TO ORDER Pursuant to due call and notice thereof, Mayor Dennis Probst called to order a Special City Council meeting at 5:07 p.m. The purpose of the meeting was to review and consider action on a construction contract for the purposed City Hall facility, Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Paul Malone, and Lois Rem Absent: Councilmember Gregg Larson Also present were: City Administrator, Brian Fritsinger; City Accountant, Terrance Post; and Administrative Secretary, Sheila Stowell. e ADOPT AGENDA MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to adopt the agenda for the June 7, 1999, special City Council meeting, The motion carried unanimously (4-0). CITY HALL CONSTRUCTION BID CONSIDERATION City Administrator Fritsinger provided a brief overview of the requested action by the Council, stating that the ninety (90) day window since the receipt of bids, was set to expire on June 9, 1999. Mr. Fritsinger stated that he had been in weekly contact with Rochon Corporation, and the contractor remained very receptive to working with the City and had spent considerable time in working with the project subcontractors in continuing to honor their bids. A bench handout was provided, in the form of a letter dated May 24, 1999 from Mr. Robert S. Dew, Project Manager, with Rochon Corporation; and a letter dated May 28, 1999 from Mr. Peter Vesterholt of Architectural Alliance, outlining approximate additional costs that would be incurred in rejecting bids at this time, or costs for temporary heat and protection of materials during winter construction of the shell, ifthe bid period were extended through August 1, 1999. e ARDEN HILLS CITY COUNCIL - JUNE 7, 1999 DRAFT 2 Mr. Fritsinger also updated Councilmembers on the status of the legislation regarding the land transfer, with the House version scheduled to go to the floor on Tuesday, June 8, 1999, and the Senate version already approved. e Mr. Post and Mr. Fritsinger updated Councilmembers on their respective conversations with Mr. Michael Fix, Minnesota National Guard Commander's Representative and Environmental Engineer at the Twin Cities Army Ammunition Plant (TCAAP) site, and Congressman Vento's office regarding additional agreements required and a timetable for the City to access the proposed City Hall construction site. Mr, Fritsinger stated that National Guard representatives would be reviewing more details of the agreement later this week, and would notify City Hall of the outcomes of these conversations. Mayor Probst alluded to the recent press conference, and the specific comments of Mr. Paul Woodhouse, Leader, Operations and Management Team, Industrial Operations Command, United States Army, regarding the transfer process. Mr. Woodhouse had stated that an agreement would be required to cover the actual transfer, National Guard use of facility, and other considerations. There was some discussion, but no actual determination, of the City obtaining Right of Entry permission prior to the actual agreements being signed. Mr. Tom Lynch, a resident and former architect, 3220 North HamJine Avenne, cautioned the City Council on signing a contract without a determined construction start date, stating the City would be open to winter construction costs, and suggesting a Letter of Intent be considered in order to hold the bids during the extension period. e Mr. Fritsinger stated that the May 24, 1999 letter from Rochon Corporation was not an enforceable document, simply a "good faith" letter of the intent of the contractor. Mr. Post and Mr. Fritsinger respectively outlined their specific conversations with City Attorney Filla regarding the need for a formal agreement. Councilmembers discussed the options available to the City, and the ramifications of those various options, MOTION: Councilmember Malone moved, and Councilmember Aplikowski seconded a motion to adopt Resolution No. 99-17 entitled, "Resolution Extending Bid Acceptance Date." Motion carried unanimously (4-0), ADJOURN MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to adjourn the meeting at 5:27 p.m, The motion carried unanimously (4-0). e t e e . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 06/14/99 COUNCIL MEETING CLAIMS PAID SINCE LAST COUNCIL MEETING (05124199) ...--....-............... .--............. .. .................... ....-................. ":""':"';""""';':"':'."":'" ...................-. ".".iiiiii,'iiiiii,iii?t.., AMlliWt'i' i:llCiiY ,illlibAttl!!\1lNOOi(! 15968 15969 15970 15971 15972 15973 15974 15975 15976 15977 15978 15979 15980 15981 15982 15983 15984 15985 15986 15987 15988 15989 15990 15991 15992 15993 15994 15995 15996 15997 OS/21/99 OS/21/99 OS/21/99 OS/24/99 OS/24/99 OS/25/99 OS/25/99 OS/25/99 OS/25/99 OS/28/99 OS/28/99 OS/28/99 OS/28/99 OS/28/99 06/01/99 06/01/99 06/01199 06/01/99 06/01199 06/02/99 06/02/99 06/02/99 06/02199 06/02199 06/02199 06/02199 06/02199 06/07/99 06/07/99 06/07/99 American Medical Security Minnesota Mutual Life Post, Terrance Fritsinger Brian Affinitv Plus Federal Credit Union IC:tv1A Retirement Trust - 457 Public Emplovees Retirement Association DCA Inc. McKinnev. Mike E~Z Recvc1in~ Fortis Benefits Fortis Benefits I.U.O.E. Local49 Post, Terrance AMB Pronertv Comoration Srurm LuArm Kyong-McClain, Jill Petty Cash Suburban Chamber of Commerce NCPERS Groun Life In.. Nextel US West Communications Down on the Farm Inc. Haoov Faces Entertainment Minnesota Thunder Total Entertainment Walbridge, David Affinitv Plus Federal Credit Union ICMA Retirement Trust - 457 Public Emnlovees Retirement Association 904.53 318.80 53.13 135.10 5,153.45 1 758.25 3 077.41 170.00 131.94 4,714.00 186.44 131.66 525.00 526.77 4 328.00 240.00 144.28 173.50 355.00 45.00 118.00 214.69 105.00 190.47 150.00 250.00 125.00 5328.18 1751.58 3,164.43 II Subtotal - Paid Claims 34,469.6111 Paid Claims From Above - 34,469.61 Add Unpaid Claims, Page 3 of 3 ~ 102127.52 Total Accounts Payable Claims for Council Approval, 06/14/99- 136,597,13 Note: Checks for unpaid claims totaling $68,869.08 were mailed on May 25,1999 after approval at the May 24,1999 Council Meeting. They were check numbers 15927 - 15967. This sequence corresponds to unpaid temporary numbers TI - T41. Check numbers 15925 - 15926 were used for alignment. PAGE t OF3 June Dental Insurance June Life Insurance Mi1ealZelExnense Reimbursement MileagelExnense Reimbursement Second May Payroll Second Mav Pavroll Second Mav PaVIoll Day Care Reimbursement 5/14/99 1999 Uniform Purchase Mav Service June Short Term Disabilitv June Long Term Disability Mar - Mav Payroll Deductions Mileage/Exoense Reimbursement - GFOA Conf. June Rent & Oen Goer Exn Mav CleaninlZ - City Hall Reimbursement for Arts & Crafts Sunnlies PettY Cash Replenishment Membershio 3/99 - 3/00 PERA Life Insurance - June Cellular Phone Service 638.0998 Public Works Phone "Dav in the Park" 6/05/99 "Dav in the Park" 6/05/99 "Dav in the Park" 6/05/99 "Dav in the Park" 6/05/99 "Dav in the Park" 6/05/99 First June Payroll First June Payroll First June Payroll ..nd)'""""""""l'"Y"bW,Ioi"",1 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 06/14/99 COUNCIL MEETING PAGE 2 OF 3 UNPAID CLAIMS REGISTER: ..nMiUlm.'.~@I1At~i .."......".,',."...,.,. ._ - _n __________.. . ...__ .....,.AiilQVNr.....,. TOl 06/15/99 Abdo, Abdo Eick & Mevers 2450.00 1998 YE Audil T02 06/15/99 Accurate Press 660.30 Mav Newsletter T03 06/15/99 Airtouch Cellular 86.44 Cellular Phone Service T04 06/15/99 Andon 59.58 Tennis Carnival Suonlies T05 06/15/99 Animal Control Services 400.25 DOI?:/Cat Enforcement - Mav T06 06/15/99 AT&T 10.63 633-4443, Lam! Distance T07 06/15/99 Beisswene:er's How-To Store 168.54 Mav Purchases T08 06/15/99 Bennett, Kris 31.00 Refund-Pitch Softball T09 06/15/99 Berres, Sandra 84.23 MileaQclExocnse Reimbursement TIO 06/15/99 Biff's, Inc. 261.04 Portable Toilets - Parks Tll 06/15/99 Brake & Eauinment Warehouse 104.60 Brake Parts - #17 T12 06/15/99 BRW,lnc. 27630.12 Ene:ineerinl! Services - Mav TI3 06/15/99 Case Credit Co"'oration 33.00 Ann Rest for 621 TI4 06/15/99 Cemstone Products Comnanv 102.51 U-Cart Rental - 1 Y d Mix TI5 06/15/99 Comorate Exmcss 849.74 Office SUMnlies/Conv Paner TI6 06/15/99 CraQ"un's Lod!!e & Conference Center 335.24 MCMA Lodl!im! - Fritsineer T17 06/15/99 D~artment ofConunerce-NOTRN 4000 Notarv Conunission - Sweenev Tl8 06/15/99 Donahue, M~et 13.50 Refund-SoccerlT-Ball Tl9 06/15/99 Elder Jones 14.00 Refund-Over Pavment Permit #6482 T20 06/15/99 Electro Watchman, Inc. 479.26 Alarm System 6/1 . 8/31 T21 06/15/99 Electronic Interiors, Inc. 1,383.26 Prof Services - New Citv Hall T22 06/15/99 Frank Nancv 13.50 Refund-SoccerlT-Batt T23 06115/99 Frattallone's Hardware, Inc. 60.78 Mav Purchases T24 06/15/99 Giere, Marilee 13.50 Refund-SoccerlT-Ball T25 06/15/99 Glenwood Ioolewood 39.26 SDrin"",.'er - Citv Hall T26 06/15/99 Graiol!er, Inc. 34.97 Mav Purchases T27 06/15/99 Hanzalik, Sharon 165.00 June Newsletter T28 06/15/99 Hoffman Carrie 31.00 Refund- T-Ball T29 06/15/99 Hsieh, Ker-Chi;:;- 13.50 Refund-Soccerff -Ball T30 06/15/99 Hv{iro Sunnlv Comnanv 539.09 Water Meter/Gaskets T31 06/15/99 Inde"'endent Snorts Network 999.00 Umnire Services 5118-6/03 T32 06/15/99 Jones, Ann 34.00 Refund-Tennis T33 06/15/99 Kath Auto Parts 99.86 Mav Purchases T34 06115/99 Knox Lumber Comnan" 163.90 Concrete Reinforcing: Material/Cement T35 06/15/99 LTG Power Enui...ment 33.00 biller Tubes T36 06/15/99 MCFOA~Treasurer 60.00 Membershin. BF/SS -7/99-6/00 T37 06/15/99 McGuire, Brenda 8.00 Refund-Mother'slF ather's Crafts T38 06/15/99 Midwest Asnhalt Comoration 437.31 Road Reoair Materials T39 06/15/99 Mike's Tree Service 759.35 Tree Removal - Cummim?s Park II Total- Unnaid Claims- 38.702,26 II .."d~la<<ounbpll"''okI<l.imd t . . . f . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 06/14/99 COUNCIL MEETING PAGE30F3 UNPAID CLAIMS REGISTER: ...iitMl!il..).....bwi1kn. .")Mi'fi:llffilt(. T40 06/15/99 Minnesota Wanner Comuanv 11.65 (2) Port Kits for Soraver T41 06/15/99 NlN Deuartment of Health 46.00 Water Sunnlv Onerator Renewal-Perron/McKinnev T42 06/15/99 I\.1N Recreation & Park Assn. 27.50 :MRP A A wards Luncheon-I/22/99 T43 06/15/99 Mae, Jackie 54.00 Refund-PeeWee TCIll1is T44 06/15/99 Natale's Caffe Inc. 80.00 Council Work Session 5/17/99 T45 06/15/99 North Metro Inspection, Inc. 2,996.60 Mav Electrical Insncctions T46 06/15/99 Peterson, Fearn & Bergman P A 6,959.91 Mav Lcp"al Services T47 06/15/99 Pitney Bowes 177.24 Ink & Service for Postage Machine T48 06/15/99 Pitney Works 465.00 Posta!!c - Meter T49 06/15/99 Planners Book Service 22.95 Publication - Neillhbor Law T50 06/15/99 ProD Rec & Rev - Revenue 48,207.00 Mav Law Enforcement T51 06/15/99 Randall Nancv 35.65 Mileage Reimbursement T52 06/15/99 Reed's Sales & Service 107.93 (61 Saw Blades T53 06/15/99 Rens Kim 13.50 Refund-SoccerfT-Ball T54 06/15/99 Rinpwald, Kevin 78.86 Mileal1'e/Exnense Reimbursement T55 06/15/99 Sallv Distributors 188.51 "Dav in the Park" T56 06/15/99 Sannv_ Diana 31.00 Refund-T-Ball T57 06/15/99 Schreiber, Beth 13.50 Refund-Soccerrr -Ball T58 06/15/99 Serco Laboratories 339.00 Water Testimz - 5/05/99 T59 06/15/99 Shah Sushila 53.21 Mileal1'"e/Exnense Reimbursement T60 06/15/99 Shoreview Amoco 120.29 Fuel Purchases T61 06/15/99 Slechta, Susan 13.50 Refund-Soccerff-Ball T62 06/15/99 Software Tailors 242.50 PC Network Suooort T63 06/15/99 Stafford, Dwavne 63.24 Mileal!e Reimbursement T64 06/15/99 Storlie, Sarah 13.50 Refund-Soccerff -Ball T65 06/15/99 Stowell, Sheila 28.65 MHeage!Exoense Reimbursement T66 06/15/99 Timesaver Off-Site Secretarial 385.00 Recordin. Secretarv,CC 5/24 & PC 6/02 T67 06/15/99 Twin City Roofin!! 133.00 Refund-Pennit #6479 T68 06/15/99 University of Minnesota 130.00 1999 MN Municioal Clerks lnstitute-Stowell T69 06/15/99 US West Communications 882.08 Mav Phone Service T70 06/15/99 V osbeek Lisa 27.00 Refund-Soccerff -Ball T71 06/15/99 Waste Manae:ement - Blaine 371.17 Waste Removal T72 06/15/99 West Weld 233.02 Shon Materials T73 06/15/99 Wodarck Shari 13.50 Refund-SoccerJT-Ball T74 06/15/99 Wolf Camera 14.11 Film Develooing T75 06/15/99 Wrobel, Gretchen 13.50 Refund-Soccerff -Ball T76 06/15/99 Xerox Como ration 818.69 June Conier Lease T77 06/15/99 Zimmerman, Ronald 13.50 Refund-SoccerfT -Ball Subtotal, Page 3 of 3 ' 63,425.26 PalZe 2 of 3 BroUfzht Forward - 38 702.26 Total Unnaid Claims ~-~ 102 127,52 IaIIdyIK<OU."poyoblol,I.....1 ~ ~ ~ ;t lr - ~ en en - <Xl !::! 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"' '" o' u .@. -S c - c ~.s 1:: -E 0 c tl.1 =? .: ......1 ] ~ ~ ~ ~ .~ v_2~a]"" i5......1~~~t3 i88C:8 .0.0.0.0 o ~ ~ 'V 'V 'V 'V ~ .,. ~ 088 ~"'''' .., .,..., :~~~~~~~~~~&go88~:g ~$$$$$$$$$$$~~~~~~ 5 " ~ .8 .E ~ .~ .5 ~ ~I ~~ ~; ~:::{:: " .2 M~ v -S . '" .'T ;:N: .;;.;.;. :"": .;;x ~l!i o ~;ill I ,:::::~: ~ J ~ .6.~ 1. .,. , ~ ~ ~ .;::I -=.:S ~ :g ~ ~ fr iii o . . I ~ .~ f- 4 . 0 ~ -~ ~ .g b ~ 1:i J!.<> f- ~ ~ 0]08 ~ l e.. f- E ~. >. cii~~ ij .5't ~ ~ ~ t '5 ~'c;~ " ~ z ""::" i i . . . BRW MEMORANDUM A ~&MOOREGROuP COMPAf'lY BRW Thresher Square 700 South Third Street Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 To: Brian FritsingerfArden Hills City Administrator File:37951 008 8001 From: Gregory BrownfBRW, Inc. Arden Hills City Engineer Date: June 8, 1999 Subject: Payment Request #2 West Round Lake Road, Phase 1 Back~round The City of Arden Hills awarded Forest Lake Contracting of Forest Lake, Minnesota the West Round Lake Road, Phase 1 project on March 8, 1999 for a total contract amount of$794,725.05. The City Council approved Change Order #1 on April 12, 1999 reducing the contract amount by $32,000.00 to 762,725.05. Project Status Forest Lake Contracting has completed the excavation of the commercial topsoil, approximately 60% of the pond excavation, watermain construction, sanitary sewer construction and is currently completing storm sewer construction. Pay request #2 includes payment for excavation work completed through May 28, 1999, Payment for the recently completed utility work will be reflected in the next pay request. Recommendation The Arden Hills City Engineer recommends Council approve pay request #2 in the amount of $123,367.27 to Forest Lake Contracting. A retainage of5% is being held for the project. cc: Mark LynchfBRW Nick LandwerlBRW Dwayne Stafford! Arden Hills U:\WPDOCS\ARDENHlL\ROUNDLAK\CONSTRCT\PA YMNT#2. WPO BRW Copy City COpyt.- Contractor COpt Inepecto( ClW APPLICATION FOR PAYMENT NO, 2 . Project WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS Owner CITY OF ARDEN HILLS Owner's Project No. Engineer's File No. 37951-008-8001 Contractor FOREST LAKE CONTRACTING Application Date 6/04/99 For Period Ending 5/28/99 -------------------------------------------------------------------- -------------------------------------------------------------------- STATEMENT OF WORK Payment Due this Application $ 794,725.05 $ -32,000.00 $ 762,725.05 $ 184,570.00 $ 3,452.78 . $ 188,022.78 $ 9,401.14 $ 178,621.64 $ 55,254.37 $ 123,367.27 Original Contract Amount Net Change By Contract Amendment Contract Amount to Date Total Amount of Work Completed to Date Material Suitably Stored on Site but not Incorporated into Work Gross Amount Due to Date Less 5.00% Retainage Amount Due to Date Less Previous Payments . . I hereby certify that all items and amounts shown are correct for the work completed to date. Contractor Forest Lake ::tracting By /./)~. (L k (Name and Ti) V Date I.. 4. -q'l The work on this project and the application for payment have been reviewed and the amount shown is recommended for payment. BRW, INe. By Date 6'/&;11 . APPROVED FOR PAYMENT . Owner City of Arden Hills By Date (Name and Title) WEST BRW File: 37951-005-2301 Seq. No/ MuDot No Item APPLICATION FOR PARTIAL PAYMENT ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS Unit Unit Price Contract Quantity Contract Amount To Date Quantity Bid Schedule: A - ROADWAY -------- ------------------------ ------- ---------- --------- ----------- --------- 1 MOBILIZATION 2021. 501 2 MOBILE FIELD OFFICE 2031. 501 TYPE D 3 CLEARING 2101. 502 4 GRUBBING 2101.507 5 BUILDING REMOVAL 2103.501 6 REMOVE CONCRETE MEDIAN 2104.501 7 REMOVE PIPE CULVERTS 2104.501 (CMP, RCP) 8 REMOVE PAVEMENT 2104.503 (BITUMINOUS) 9 SAWING CONCRETE MEDIAN 2104.511 LS 20000.00 LS 4000.00 TREE 40.00 TREE 15,00 LS 17000.00 m2 11.00 m 22.00 m2 1.60 m 15,00 10 SAWING BITUMINOUS m 2104.511 PAVEMENT 3.50 11 SALVAGE AND REINSTALL EA 2104.523 BENCH AND SIGN (BUS STOP) 600,00 12 REMOVE FENCE 2104.501 13 SALVAGE EXISTING SIGNS, 2104.523 POSTS, AND MAILBOXES 14 COMMON EXCAVATION 2105.501 15 SUBGRADE EXCAVATION 2105.507 m 2.00 EA 25.00 1.00 1. 00 92.00 92 .00 1. 00 35.00 30.00 2364.00 5.00 150.00 1. 00 190.00 6.00 m3 5.00 19000.00 m3 8,00 1500.00 20000.00 4000.00 3680.00 1380.00 17000.00 385.00 660.00 3782.40 75,00 525.00 600.00 380.00 150.00 1. 00 1. 00 92.00 92.00 1. 00 0.00 0,00 0,00 0.00 0.00 0.00 200.00 0.00 95000.00 14500.00 12000,00 0.00 6/08/9ft Page: 1 To Date Amount 20000.00 4000,00 3680,00 1380.00 17000.00 o. 0,00 0.00 0,00 0.00 0.00 400,00 0.00 72500.00 ~ .' APPLICATION FOR PARTIAL PAYMENT WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS . BRW File: 37951-005-2301 Seg. No/ MnDot No Item 16 SELECT GRANULAR BORROW 2105,522 (cv) (p) 17 ROCK CONSTRUCTION 2105.601 ENTRANCE 18 AGGREGATE BASE CLASS 5 2211.503 100% CRUSHED LIMEROCK 19 AGGREGATE BASE CLASS 5 2211.503 100% CRUSHED LIMEROCK (CV) (P) 20 TYPE 31 BASE COURSE 2331.514 MIXTURE 21 ..510 2331.508 TYPE 41 BINDER COURSE MIXTURE TYPE 41 WEARING COURSE MIXTURE 23 BITUMINOUS MATERIAL FOR 2357.502 TACK COAT 24 CONCRETE CURB & GUTTER 2531.501 DESIGN B618 25 100mm CONCRETE WALK 2521.501 26 75mm BITUMINOUS TRAIL 2521. 511 27 WIRE FENCE DESIGN 2557.603 1.2V-9322 28 TEMPORARY CONSTRUCTION 2557.603 FENCE 29 MODULAR BLOCK RETAINING 2411,603 WALL .~.501 BITUMINOUS CURB Unit Unit Price m3 11.00 EA 800.00 t 14.50 m3 27.00 t 28.00 t 28.00 t 30.00 L 0.35 m 24.00 m2 24,00 m2' 17,00 m 36.00 m 4.50 m2 180.00 m 10.00 Contract Quantity 2150.00 2.00 250.00 1575.00 745,00 665.00 745.00 2125.00 995.00 420.00 600.00 190.00 165.00 50.00 110.00 Contract Amount 23650,00 1600.00 3625.00 42525.00 20860.00 18620.00 22350.00 743.75 23880.00 10080.00 10200.00 6840.00 742.50 9000.00 1100.00 To Date Quantity 0,00 2.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 184.00 0.00 0.00 6/08/99 Page: 2 To Date Amount 0.00 1600.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 828.00 0.00 0.00 WEST APPLICATION FOR PARTIAL PAYMENT ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS BRW File: 37951-005-2301 Seg. NO/ MnDot No Item Unit Price Contract Quantity Unit 6/08/_ Page: 3 Contract Amount To Date Quantity To Date Amount -------- ------------------------ ------- ---------- --------- ----------- --------- ----------- 31 SODDING W/I00mm TOPSOIL m2 2.40 3600.00 8640.00 0.00 0,00 2575,501 32 BALE CHECKS EA 6.00 100,00 600.00 0.00 0,00 2573.501 33 SILT FENCE m 7.00 260,00 1820.00 256.00 1792,00 2573.502 34 STREET SWEEPER (WITH 2123.601 PICK UP BROOM) 80.00 15.00 HR 35 TRAFFIC CONTROL 2563.604 LS 4000.00 1. 00 36 TEMPORARY SIGNAL SYSTEM 2565.616 SIGSYS 52000.00 1. 00 37 PAVEMENT MESSAGE 2564,602 (RIGHT/LEFT ARROW) EA 50,00 6,00 38 F&I SIGN PANEL, TYPE C 2564.531 205.00 17.25 m2 39 100mm DOUBLE SOLID LINE 2564.603 YELLOW PAINT 3.22 210.00 m 40 100mm SOLID LINE 2564.603 YELLOW PAINT 1.61 75.00 m 41 100mm SOLID LINE 2564.603 WHITE PAINT 1. 58 480,00 m 42 600mm SOLID LINE 2564,603 WHITE PAINT 4.92 15.00 m 43 PAVEMENT MARKING 2102.501 REMOVAL 1. 50 200.00 m 44 SEED MIXTURE 200 2575.501 ha 8000.00 1. 26 45 CONCRETE MEDIAN NOSE 2531. 602 m2 100.00 12.00 1200.00 2.00 160.00 4000.00 0.00 0.00 52000.00 0.00 0.00 300.00 0.00 O. 3536.25 0.00 0,00 676.20 0.00 0,00 120.75 0,00 0.00 758.40 0,00 0.00 73.80 0.00 0.00 300.00 0.00 0.00 10080.00 0.00 0.00 1200.00 0.00 0_ APPLICATION FOR PARTIAL PAYMENT WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS _RW File: 37951-005-2301 Seg. No/ MnDot No Item Unit Unit Price Contract Quantity Contract Amount To Date Quantity 6/08/99 Page: 4 To Date Amount 46 200mm CONCRETE DRIVEWAY 2531.507 PAVEMENT -------- ------------------------ ------- ---------- --------- ----------- --------- ----------~ 0.00 m2 50.00 Bid Schedule: B - STORM SEWER IMPROVEMENTS 1 2105.502 CLEARING 2 21.05.502 GRUBBING 3 21.05.507 COMMON EXCAVATION 4 ..300 SEED MIXTURE 250 WOOD FIBER BLANKET 2575.523 6 CONSTRUCT CATCH BASIN 2506.51.1. (600mm X 900 mm) 7 375mm RCP CL 5 2503,541 8 525mm RCP CL 3 2503.541. 9 600mm RCP 2503,54l 1.0 900mm RCP CL 3 2503.54l 1.l 600mm APRON W/TRASH 2501.. 51.5 GUARD TREE 40.00 TREE 1.5.00 m3 5,00 ha lOOOO.OO m2 2.50 m 425.00 m 72.00 m 85.00 m 85,00 m l65.00 EA noo.oo 12 525mm APRON W/TRASH GUARD EA 2501..51.5 8.51.5 900mm APRON W/TRASH GUARD 950.00 EA 2000.00 45.00 n5.00 n5 . 00 20496.00 0.50 4730.00 6.40 83.00 55.00 3l.00 l65.00 1.. 00 2,00 1.. 00 2250.00 0,00 Subtotal: $ 4600.00 1.725,00 1.02480,00 5000.00 1.1.825.00 2720.00 5976.00 4675.00 2635,00 27225,00 noo.oo 1900.00 2000.00 229,00 1.38.00 1.0000.00 0.00 0.00 0.00 0,00 0,00 0.00 0,00 0.00 0.00 0.00 l23,340.00 91.60.00 2070,00 50000.00 0,00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 WEST BRW File: 37951-005-2301 Seq, Nol MnDot No Item APPLICATION FOR PARTIAL PAYMENT ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS Unit Unit Price Contract Quantity Contract Amount To Date Quantity e 6/08/99 Page: 5 To Date Amount -------- ------------------------ ------- ---------- --------- ----------- --------- ----------- 14 OUTLET CONTROL STRUCTURE EA 4400.00 1.00 4400.00 0.00 0.00 2506.501 15 INSTALL INFILTRATION 2506.602 SHIELD (CATCH BASIN) 16 INSTALL INFILTRATION 2506.602 SHIELD (MANHOLE) EA 225.00 EA 150.00 17 100mm PERFORATED PVC/HDPE m 2502.541 PIPE DRAIN 18 CL-III RIPRAP 2511.501 19 CONSTRUCT MHCB 2506.511 (1200 DIA.) 20 CONSTRUCT MHCB 2506.511 (1800 DIA.) 21 FURNISH AND INSTALL 2506.521 CASTINGS Bid Schedule: C - SANITARY SEWER 1 200mm PVC PIPE SEWER 2503.601 SDR 35 2 200mm PVC PLUG 2503,602 3 CONNECT TO EXISTING 2506.602 MANHOLE 4 RECONSTRUCT MANHOLE 2506.601 5 INSTALL INFILTRATION 2506,602 SHIELD (MANHOLE) 6 ADJUST MANHOLE 2506.601 18.00 m3 80.00 m 550,00 m 875.00 EA 260.00 m 32.00 EA 50.00 EA 400,00 m 525.00 EA 150.00 EA 175,00 5.00 12.00 200.00 25.00 13.00 11. 00 18.00 40.00 1. 00 1. 00 3,00 4.00 4.00 1125.00 1800,00 3600.00 2000.00 7150,00 9625,00 4680.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Subtotal: $ 1280,00 50.00 400.00 1575.00 600,00 700.00 0,00 0.00 0.00 0.00 0.00 0.00 Subtotal: $ 0.00 0.00 0.00 0.00 0.00 Oe 0.00 61,230.00 0,00 0,00 0.00 0.00 0.00 De 0.00 APPLICATION FOR PARTIAL PAYMENT WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS -BRW File: 37951-005-2301 Seg. No/ MnDot No Item Unit Unit Price Contract Quantity Contract Amount To Date Quantity 6/08/99 Page: 6 -------- ------------------------ ------- ---------- --------- ----------- --------- ----------- To Date Amount Bid Schedule: D - WATERMAIN 1 SALVAGE HYDRANT EA 2104.523 400.00 2 ABANDON 200mm WATERMAIN m 2104.525 2.50 3 REMOVE 200mm WATERMAIN m 2104.501 12.00 4 SALVAGE GATE VALVE EA 2104.523 175.00 5 200mm GATE VALVE AND BOX EA 2504.602 300.00 ..603 300mm WATERMAIN DIP CL 52 m 80.00 7 2504.603 200mm WATERMAIN DIP CL 52 m 75,00 8 CONNECT TO EXISTING 2504,602 WATERMAIN EA 175.00 9 300mm GATE VALVE AND BOX EA 2504.602 1300,00 10 200mm DIP PIPE PLUG EA 2504,602 60.00 11 300mm DIP PIPE PLUG EA 2504.602 90.00 12 DIP FITTING KG 2504.602 4.50 13 HYDRANT W/GATE VALVE EA 2504.602 2000.00 14 100mm INSULATION m2 .,.605 Bid Schedule: A (ADD+/DEDUCT-) 20.00 3.00 310.00 90,00 3.00 3,00 310,00 30.00 2.00 2.00 1. 00 2.00 1450,00 2.00 24.00 1200.00 0.00 775,00 0.00 1080.00 0,00 525.00 0,00 900,00 0.00 24800.00 0.00 2250.00 0.00 350.00 0.00 2600,00 0.00 60.00 0,00 180.00 0.00 6525.00 0.00 4000.00 0.00 480.00 0.00 Subtotal: $ 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 , APPLICATION FOR PARTIAL PAYMENT WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS BRW File: 37951-005-2301 6/08/_ Page: 7 -------- ------------------------ unit contract Contract To Date To Date Unit Price Quantity Amount Quantity Amount ------- ---------- --------- ----------- --------- ----------- m3 0.00 20000.00 0.00 23800.00 0,00 Seq. Nol MnDot No Item 1 TOPSOIL EXCAVATION 2105.507 Subtotal: $ 0.00 Bid schedule: B - LANDSCAPING 1 FALL GOLD ASH TREE 275.00 38.00 10450.00 0.00 0,00 2571.502 63mm CAL, B&B 2 SWAMP WHITE OAK TREE 325.00 18,00 5850,00 0,00 0.00 2571. 502 63mm CAL, B&B 3 AMOR MAPLE TREE 275.00 9.00 2475,00 0.00 0.00 2571.503 3m HT., B&B 4 JAPANESE TREE LILAC TREE 300.00 12.00 3600.00 0.00 0.00 2571.503 3m HT. I B&B 5 BLACK HILLS SPRUCE TREE 320.00 13.00 4160.00 0.00 oe 2571.501 2 . Sm HT. , B&B 6 COLORADO GREEN SPRUCE TREE 350.00 7.00 2450.00 0.00 0,00 2571.504 2 . Srn HT. , B&B 7 RED TWIGGED DOGWOOD SHRUB 40.00 30.00 1200.00 0.00 0.00 2571.505 1m B&B 8 BLACK PUSSY WILLOW SHRUB 40,00 32.00 1280.00 0,00 0,00 2571.505 762m CONT. 9 FEESEYS FORM RIBBON GRASS PLT 10,00 620.00 6200.00 0.00 0,00 2571.507 2-YR #1 CONT. 10 IRRIGATION SYSTEM LS 4500.00 1. 00 4500.00 0.00 0,00 0000.000 Subtotal: $ 0.00 Bid Schedule: C - MEDIAN PAVER BRICKS 1 BRICK PAVERS m2 75.00 180.00 13500.00 0.00 0,00 2521.610 2 100mm CONCRETE WALK m2 20.80 -180.00 -3744.00 0.00 oe 2521. 501 Subtotal: $ 0.00 Grand Total: $ 184,570,00 e e e CITY OF ARDEN HILLS MEMORANDUM DATE: June 8, 1999 TO: Mayor and City Council Brian Fritsinger, City Administra~ 1999 Business License Application FROM: SUBJECT: ReQuested Action The City Council is asked to consider the approval of a new 1999 Business License application. Backl!:round The City received an application for a Business License for the "Java Jungle, located at 3151 Lake Johanna Blvd., former site of the North Ridge Coffee House. The new lessees are Rick and Teresa Washington, 11849 Flintwood Street NW, Coon Rapids, MN, who have submitted all required information to staff for the licensing process of business (retail sales and restaurant), as well as a sign application. All required information, application materials, and fees ($150.50) have now been received, Staff has given preliminary approval to the business, as their Grand Opening was scheduled for June?, 1999. Recommendation Staff would recommend City Council approval of 1999 Business License # 116, as identified above, for the remainder of 1999. BF/sls e CITY OF ARDEN HILLS MEMORANDUM DATE: June 14, 1999 TO: I I Mayor and City Council j l. Nancy Randall, Associate ~'::::7 FROM: SUBJECT: Planning Case 99-08, Street Vacation John Woitas, 1535 Oak Avenue Request. The applicant is requesting the vacation of excess street right-of-way on a single family lot zoned R-1. The excess street right-of-way is located just west of 1535 Oak Avenue (Exhibit A). e Background. The City reconstructed Oak Avenue in 1996. At that time the City found that Oak Avenue was built outside of the existing right-of-way for Oak Avenue. The City Council determined that the general a1igrunent for the existing Oak A venue should be maintained. Right-of-way was acquired on the west side of the road to accommodate the new alignment. Additionally, on March 30,1999, City Council approved the vacation of excess right-of-way on the west side of Oak Avenue with Planning Case 98- 08. (Exhibit B) The excess right-of-way on the east side of Oak Avenue was not reviewed at that time. The applicant discovered the excess right-of-way when they requested a building permit for an addition to their home at 1535 Oak Avenue. The proposed addition would be less then the required 40 foot front yard setback, with the existing property. The vacation of the excess street right-of-way would eliminate the need for a variance and allow the applicant to proceed with his proposed addition. The Subdivision Ordinance Section 22-8 (c)(l) states the minimum street width shall be 60 feet. The applicant is showing a 66 foot wide street after the vacation which, is consistent with the right-of-way in this area. State Statutes Section 412.851 regulates the vacation of streets (Exhibit C). The City Council may by resolution vacate any street, on its own motion or on petition of a majority of the owners of land abutting on the street. There are two abutting land owners. The applicant and his neighbor immediately across the street (Mr. Shepley), The applicant, with his application, has supplied a letter from Mr. Shepley in support of the vacation request. (Exhibit D). e As noted on the survey (Exhibit A) there is a parking area in the right-of-way. This issue was not addressed at the time of reconstruction which may have been the opportune time to do so. Staff would not recommend looking at the parking issue at this time. The applicant primarily uses the driveway and garage off of Lake Johanna Boulevard for parking of vehicles, e Recommendation. The Planning Commission recommends approval of Planing Case 99- 08, for the vacation of the excess right-of-way for Oak Avenue, subject to recording the vacation with Ramsey County. Staff recommends City Council adopt Resolution 99-18 (Exhibit G) if the City Council approves the vacation. Note. Pursuant to Section VIII, E, 4, ofthe Zoning Ordinance no application which has been denied wholly or in part shall be resubmitted for a period of six (6) months from the date of denial. Updates. None e e Planning Case 99-08 John Woitas, 1535 Oak Avenue Street Vacation \ \ - , ... 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" ~.~ ~~" ~ I,," Qo. ........,.. \ ((J~ . ~ ~ : ~-l. .25'''6~'' " - :54.,]7 4.24-,g'q" c--:> -~ .. , "'-1\ ~ 0", ,,"'0;, "-1 ~ O,s('()iI' l\. ,..' I % " ~ t ~ ... ~ ill- O'Ol ...'" ~. '. ,~ ~~ ~. " : ~ ~ ~ ~ ~ !\ . . ...... "t'~Z ... :> Ul co ,. <: '" -< '" !';> > '" F '" :g o S; ~ ,. '" 2: !i" '" :g 1:: <: 0; '" !';> > ~ :" '" :g ( '= ~,,%~ ~. ~I':'ili_ - -d:J: ~ ? ?~ i .... ! '=t!ct ~ G ~ : "', ~I '" $.';. 'io,1 , ~ ,,-'.\;'. 1.tUUCl1 ---- , , , t ~ t ~ I ~. -< .., ~ ~ C ~ ~ ~ ~ :A.: o ~~ :z '<: : ~ :;:: ~ I' ~ ~ ;So F' "1 J::' :z :s ~ < tJ; c;) :!! ~ o = n /' /' /' --- --- /' < , /' , /' '< "- ...... ...... "- "- "- "- "- "- "- "- \. \ \ \ \ \ \ \ \ \ \ l ;.\ \ ,.' c. t:J ~ <; Q ~ ~ g] c. ~ ~c;) ~ ... ~ B ... ~ ... ... '" ~ ". ~ :! ~ '" ~ i:J 5 .... ~ o ::j > !" o :l: :z , \ I~ I :r j5=- 1+ , ;ca. br . . . -</2 VACATIONREOUEST PURPOSE The reason for this request is to make the W oitas' residence at 1535 Oak Ave., in compliance with the City's 40 foot setback requirements. CURRENTLY At present the easement of this property extends in to the front yard of the residence up to 73'. This is 40' beyond the required 33' setback from the centerline of Oak Ave. RESULTS The vacation of said property will allow the homeowner to comply with the setback regulations for their current house, and also for a future addition. ATTACHMENTS Please see the attached certified survey for the said property. 0.41( / / .4 Vt: / (Il (Il / ~ ~ 1"'1 1"'1 1"'1 1"'1 ool ool 1"'1 < - -- )> )> /I (Il () t: M )> ;:: ::J '" M 0 ~ ~ Z z 'i ool ~ )> )> ::r ::0 ::0 Z M -. M () <r ,J )> )> :I: n - . II II ..... :J ..... 0l>- e... NORTH 10 ".. 0 cP 't1 10 (11 ..., VI Ul 1"'1 ,j 1"'1 .....- (Il P -I P - "'T'I "'T'I ;-f ;-f .,', . . " , ..;....,.; · ,...f.,...>>i -) J ; I - ~ ~z Ii: E i! .. ~;lll i:[ , ~ [ .. It i , ti ~..ill" ".',:i)I~-:~)"~..~,;~~~*-'~~~H~"":h:l).~.w~~""!~~~i,,,.......,,,\,;t;'~~!,-''''111.;~'~._"""'''''P'.''"""", ; !" ..., UI t. '\ ...------ ~p,. ~Z:u . ~o.., 'U 0 zg ::0 0 'Uz ~ :0 =tic ""0"" ~.." t -< '. I . __n_ 150.00 _____ ..----- , -, ::0, 0.., zg 3!z '1)C '" z ex> "'... ~P' "'0 ';0 "\ "" . , l> ' 11 , .~ ~-- M .0 ~ 3 ~(- 1"'10, ~r: " MZool . -< :::0 \ -t E;!" I . :;::0 ~ . ~o , .-, 1::' """--~~~ -U> !JOo Pc g:i! ;:Ie ""z ...,"" !;l~ r:;! ~"" U1Z l~ : :i! . , . "" ~: 'I , "" 3..7:0.000905 ~ "6 ----- ,-- , c"'O Z z> 0 ,.,,::0 ~ Ln)> ....0 . ~9Q 11"" 00 '\ .ON I, , = \ I 11.:e ~" " ," " , '. '~'" '1) o p o )> ^ )> < rr1 . . . , , . , , , , , . , , , I -. ' -, , '. <(Il ~;il )>y ::J1'T1 Oool Z / / / m J-3 ~ t.:tj t.:tj~ ~tr-j 1--1> SSm t-3t%j t::: t%j 2: t-3 e 501 STATUTORY CITIl'.S 411.861 . 412.851 VA.CA.TION OF STREETS. The council may by resolution vacate any street, alley, public grounds, public way, or any part thereof, on its own motion or on petition of a majority of the owners ofIand abutting on the street, alley, public grounds, public way, or part thereof to be vacated. When there has been no petition, the resolution may be adopted onlY by a vote offour- fifths of all members of the council. No such vacation shall be made unless it appears in the interest of the public to do so after a hearing preceded by two weeks' published and posted notice. The council shall cause written notice of the hearins to be mailed to each property owner affected by the proposed vacation at least ten days before the hearing. The notice must contain, at minimum, a copy of the petition or proposed res0- lution as well as the time, place, and date of the bearing. In addition, if the street, alley, public grounds, public way, or any part thereof terminates at or abuts upon any pub- lic water, no vacation shall be made unless written notice of the petition or proposed resolution is served by certified mail upon tbe. commissioner of natural resources at least 30 days before the hearing on the matter. The notice to the commissioner ofnatu- ral resources is for notification purposes only and does not create a right of intervention by the commissioner. After a resolution of vacation is adopted, the clerk shall prepare a notice of completion of the proceedings which shall contain the name of the city, an identification of the vacation, a statement of the time of completion thereof and Ii description of the real estate and lands affected thereby. The notice shall be presented , to the county auditor who shall enter the same in tl)e transfer records and note upon Ihe instrument, over official signature, the words ~entered in the transfer record." The notice shall then be filed with the county recorder. A.ny failure to file the notice shall not invalidate any such vacation proceedings. History: 1949 c 119 s 102,' 1953 c 735 s 12; 1957 c 383 s 1; 1967 c 289 s 15; 1969 c 9 s 85; 1973 c 123 art 2 s 1 subd 2; 1973 c 494 s 11; 1976 c 181 s 2; 1986 c 444; 1989 c 183 s 4; 1990 c 433 s 2 . C,Xh'brt l. "'i . . . Ms. Nancy Randall Associate Planner City of Arden Hills 4364 West Round Lake Road Arden Hills, MN 55112 Dear Ms. Randall: I:.)(h. bi1' U ,., RICHARD L. SHEPLEY 1550 OAK A VENUE ARDEN HILLS, MN 55112 RECEIVED APR 1 2 1999 CITY OF ARDEN HilLS April 8, 1999 I understand that Mr. and Mrs. John Woitas at 1535 Oak Avenue will petition the City Council to vacate certain land that will enable the Woitas to comply with the City's "setback" requirements on their existing home and allow them to construct an addition onto their existing dwelling. This is to inform you, as the homeowner immediately across the street from the Woitas, that I have no objection to the City granting their vacati~n request. '$/~ Richard L. Shepley "...,. '" I.' ~111' q(f " ~ .,~~"'\Nr:.~~' ~~ 1.,5.893 '/;?, .,0."" l ~~ ,\\. '~ ~ ~-- , ~B ~~.9 j;::;)\ · ~~., r c~ V ( c-; 9>l.o'l~:-:::v1.,~ ))\-:_~ \~8~ \(~ l)/ ~ c-.iJ i II (~))) (r\\ ..... /:~v__ ::::-:~~}. N/; I) ~11 'I.JJ \ ~ -::-~9J~., % C<,~' '0zrr~\ :1. V; ~ij~ ~ ~ . 10 % \ IJIII1 "~ ~~ ~ ../; I '"~@f.:. (I ~~~ ~ l, -;~ ~~"'~~,~~( ~ )7 ,,~" )"~8 - "'- "\"'--",,- -., ~~ I I \; Z.~ :. '<0, '."f :::o!f f:;C--- ,lIl\: ''''~ :--" t:\~\ ^::::8~ .'- 0 ..", -B ~'O, OAK ~'q. "t\\!'\ V ~ 11 ;.pJ lJf A..\.~, ;:0:0 ., .\- :::::... "'0 ~ \ 1: I J ) j ~ ~--.n~~ ~ /\ 'f.J/j '<;?' ~,\ ~./,," ~ t ~o~'lh ~:--1 ~JJ'\~~"J'i': //~~~ i"':~,?~ ' ,.,'~ go ~O ,W~~' , . ~~~_\;~ --' w.' - ,_ _ co, ! I ~ >1'" ",)\~\O ~'\::~~ [ ....\ BLVn, _,' _ ' /17 - ;;.1 )))\\"~ ;F~ '.''',. _. vr/ ;-;:. ~ A /;11 ~ ~"\;/ ::;--' ~/, . /1 r;; 2__, - 1/ ') '~.c"-':=-J j' , " _.... +\'\\\1 '''/y) ~ ~~ '/~>l-"'1 -' / ~ ,r~~ '-~~CI bo' JIJJJJJ;, ~I j'l ,~ ""7. -~ <> ~/./ ,f>! ~ I \~... ~'(,. '.f. ~ ' , ~rw~, 'rtJ= ,~'\,.~ ol... "f-; 884.311 ~V..d '-' ,..j~" '-' ~~ ' :--.. '\ " .... , ., ..>UI-~rs:-.:::N ,"\. '\ ~ ~ ~ ~ ',.' ~t " II' " \::.: . ~ 1<3' ~~ "" '''''~~ --~ ~~ \~ ' '1- ~ \~/\ <;J~~~'" f'~. ~ ~ 'IIi ~X;-;rfl;Uj \ ( t~ ~I / ij] '" . ?: ".. '0 '.'Iilll ~ r:S'i . <. M J ."\" /~ ~ :, ~)\ <[ "'- \ 'f!, \' fZ.--.L ( I - ,~.I. iB"'\ . \1 ') ::..A~~ u" ~,1(,' '~0, '~, K..,. [' \ "",7 /~ . "'" 'j n \ Ll 11 'f((::,08~~~ ~ ,I . ~, \\" ~ \\ , ," /~;~" 'j-'>vE ," cf~'1lO ,o,\\,~~........,~..;;=-,.,.,,: e f= j \ 7~'\ _ \ ~~ , . ~\l'\\ \L:.l./ ..... , , / j.:: {. .~:.. \' ~~ ~~\ \1, ~ \Jdihi ;.:; .{.2> -- i (l ~\)J!) \. ('\'.3,;;~~ e "19.' 1I.f.:.., '71:1 !:;a /-; l\i 1'-' ~ ((~ ~~ ~ V>J,..J' 'f\l'U . 'j J t \ ~~~ li. ~'r ~ \'~~ ~ .....' _ \ \\ ~~ '0 i ,-. l t);}L ~ '....0 ! ~.." 7'~'" ". . I ~~~\~ -,-.-J fh . _ " Exhibit F 1/2 . Oak Avenue, Looking North . . Oak Avenue, Looking Southeast 2/2 1535 Oak Avenue, Looking Northeast . EXhibif Q i . CITY OF ARDEN mLLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION 99-18 RESOLUTION VACATING A PORTION OF THE OAK AVENUE RIGHT-OF-WAY WHEREAS, the City of Arden Hills (the City) reconstructed Oak Avenue in 1996; and WHEREAS, the City in preparing the plans and specifications for the reconstruction of Oak Avenue, discovered that the existing roadway was not contained within the existing right-of-way for Oak Avenue; and WHEREAS, right-of-way was acquired on the west side of Oak Avenue to accommodate the alignment; and WHEREAS, the excess right-of-way on the east side of Oak A venue was not vacated at the time of the alignment; and . WHEREAS, the City has caused a notice of public hear~ to be fublished in the City's official newspaper for two (2) consecutive weeks (May 12' & 19' of 1999); and WHEREAS, the City has notified the affected property owners by mail at least ten (10) days prior to the public hearing; and WHEREAS, the request to vacate was reviewed by the Arden Hills Planning Commission at a public hearing on the 2nd day of June, 1999, and approved by the Arden Hills City Council on the 14th day of June, 1999; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City of Arden Hills hereby agrees to the vacation of that portion of the Oak Avenue right-of-way as described on Exhibit A attached hereto. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 14TH DAY OF JUNE, 1999. DENNIS PROBST, MAYOR ATTEST: . BRIAN FRITSINGER, CITY ADMINISTRATOR , . EXHIBIT A A Street Vacation of that park of Oak Avenue described as follows: That part of Oak Avenue as dedicated in Shady Oaks Addition, Ramsey County, Minnesota which lies easterly of the following described line: Commencing at the Northeast comer of said Lot 1; thence westerly on an assumed bearing of North 88 degrees 01 minutes 41 seconds West along the North line of said Lot 1 a distance of 215.00; thence South 09 degrees 17 minutes 35 seconds East a distance of 1.89 feet to the West line of said Lot 1 the point of beginning of the line to be described; thence continuing South 09 degrees 17 minutes 35 seconds East to an intersection with said west line of Lot 1 and said line there terminating. . . :J / d... i . . . CITY OF ARDEN HILLS MEMORANDUM DATE: June 9, 1999 TO: Brian Fritsinger, City Administrator Thomas J. Moore, Parks and Recreation Director ~ d - ~ Replacement ofthe Arden Oaks Playstructure FROM: SUBJECT: Backl!TOUud The existing Playstructure at Arden Oaks Park was installed in the summer of 1985. It is a wooden and steel structure that is showing it's age. The wood is in poor condition and the steel is rusting. 1999 Budl!et The 1999 Capital Improvement Plan allocated $15,000 for this project. The City received three quotes from companies expressing interest in this project. Each company provided two options as part of their quote. Each option was based upon a different layout design and playground equipment. In previous replacement projects, the cost of professional installation was not included in the overall cost. The City of Arden Hills Park Maintenance Staff provided installation. The Park Maintenance Staff would spend as much as five weeks on installation. Professional installers can get the project done in 7 -10 days. In addition, utilizing professional installers reduces the risk of improper installation and the voiding of certain warranties. Parks & Recreation Committee Recommendation The Committee reviewed the three bids at the April 27, 1999 Parks & Recreation Committee meeting. A Neighborhood meeting was held on May 18, 1999. The bid selected was; Option #1 from the Miracle Recreation Equipment Company. Cost for the Playstructure is; $14,996.86. The cost for complete installation is; $2,730. Total cost for the project, including Sales Tax, is; $17,726.86. Staff Recommendation Staff recommends that the Playstructure at Arden Oaks Park be replaced and that the Miracle Recreation Equipment Company provides complete installation at a total cost not to exceed $ 17,726.86. The additional cost of installation can be taken from the Park Fund. .flJ .IRACLE RECREATION EQUIPMENT COMPANY EASTERN MINNESOTA Jay Webber 1442 Brooke Court Hostings, MN 55033-3266 16511438-3630 Fax 16511 438-3939 18001677-5153 EMAILmiracle@minn.net Brenda Wenner 1442 Brooke Court Hastings, MN 55033-3266 16511 438-3630 Fax 16511 438-3939 18001 677-5153 EMAIl:mirocle@minn.net B.ein 1303 Lincoln Lane HaSlings, MN 55033-1067 16511437-4525 Fax 16511437-2616 WESTERN MINNESOTA Dave Lepper 215 East Oak Street Redwood Falls, MN 56283-1144 15071637-5159 Fax 15071 637-8673 18001 576-1425 Minnesota's Exdusive Representative for: . Miracle Recreation Park & Playground Equipment . .on Shellers & .bos . Goalseller Bosketball Goals . leisure lite Outdoor Furniture Miracle Recreation of Minnesota, Inc. Park and Playground Equipment March 15, 1999 CITY OF ARDEN IDLLS ATTN: Brian Fritsinger, City Administrator 4364 West Round Lake Road Arden Hills, MN 55112 Dear Brian: . Thank you for the opportunity to submit a quote for the playground equipment for Arden Oaks Park. The following pricing is for Arden Oaks Park Option 1: Tot's Choice play system by Miracle Recreation Twin Rider (608-1) Squirrel Spring Animal (918) Frog Spring Animal (932) Total Equipment Cost 6.50/0 MN Sales Tax Freight Charges to Arden Hills, MN Total Delivered Equipment and Sales Tax Gerrick Wood Fiber to a Depth of 12" in Play Area 5" x 6" treated Timbers Installed 2 High around Play Area Total Delivered Equipment, Sales Tax, Wood Fiber & Border . $ 10,050.00 478.00 )26.00 .. 326:00 $ 11,180.00 726.70 00.00 $ 11,906.70 $ 1,740.16 1 350 00 $ 14,996.86 The use of wood fiber gives you a completely ADA accessible play surface. We used this same system at Cummings & Freeway Parks in Arden Hills last year. Please call me at (651) 438-3630 with any questions, comments or to make any changes to the playground area and equipment that you feel would make it more appealing to the children of Arden Hills. Sincerely, ~~ . ~ ..... 0> . 0> ~ [J) 0> ,...",.,......,j............ ............."' <I: :Ii ~N p.. ,g,.:: '" .", [f)... ... ~ Q) '" "'0 :>: <1:... 0<1: Z I:LI o po:: <I: ---~----------~ . "lit f") / / , , , I \ I , I I , i , , 1 I ~~~ OWN ! I ~On LLii:O"l ! I I , , ! \ I \ ) ( ! \ , I \ Y ~ I w~ , ~, \ ,,'" J" , 0'" I '" I \ I I \ I I " \ I \ \ \ \ , \ ! I ! I \ , I I I I I I 1 i I , \ \ \ \ \ , CFl===l=D zll::i 3~rf.l ~_O ~W I" . / ! I ! , I I I I 1 ! , I I I I 1 .1 '" 0.'" W'" ~'" "'I "'~ ~~ '" W'" 9, ~w "'N ~~ J' ~'" 0" ,," ! I \ \ \ \ \ \ ~ W roo ,,' ::Jw v~ 0' ~'" ~r;:: v \ \ \ \ \ w o - 0 "'wo >-0" CD[7ltb w " o ~ ij; \ \ I I I I I I I 1 1 1 I , I , , I I I I I \ \ \ , I I , I ~ w rov ::;, - '" d~ ~I "''" ~- 0:" '" / ( " w " 90 ~" ro", 0' w'" "'- v" '" '" ~ w Z z~ ~R "" wOO 0- z~ " FE '" W Woo ::;w ::J'" vi 10 0.- o~ o ~ ---- \ N ~o nU~ ~'" '" ~ dv wzl ~I;j) ,,"''" 0' , (fl~~ 0" ~ I I I " w o ::J" "'0 '" ~I w'" ~- "'~ ,. ~ ~ z 0", o.w ~'" w, ~w "'- z~ '" ~ ~ r\-- I I I I / I / / / II 0\ ~ ~~""'''' ~! , Ow , '~i::; . ~; S ".. i:! -" ~~ " . 5 ~~] ~ r...r o~h ~ <> 2 ~ ~.-,'\ ~:~.i ~- !II ! ili! i. "3.5: ;;:: icH ",r. !"8 s:. 'n a>;!?.. o:~: H:~ 0 ~:-51i .~~ e "-"" Q) o~"""'lI=~:5 i%..h!l iH:i~<~ ..~.;!.~ - s;.~f.!'''~'i' l;'<->1l1 0 l>c~.gc;...c l>..!'Fj.2 ~i~e:t15~ i~Ji~ ~~~n~U [W IIRACLE RECREATION EQUIPMENT COMPANY EASTERN MINNESOTA Jay Webber 1442 Brooke Court Haslings. MN 55033-3266 16511438-3630 fax 16511 438-3939 18001677-5153 EMAIl:rnirade@minn.net Brenda Wenner 1442 Brooke Court Haslings, MN 55033-3266 16511 438.3630 fax 16511438-3939 18001677-5153 EMAIL:miracle@minn.nel B.ein 1303 Lincoln Lane Hastings. MN 55033-1067 16511437-4525 fax 16511437-2616 WESTERN MINNESOTA Dave Lepper 215 East Oak Streel Redwood Falls, MN 56283-1144 15071 637-5159 fax 15071 637.8673 18001576.1425 Minnesota's Exclusive Representative for: . Miracle Recreation Park & Playground Equipment . Pion Shelters & as . (j(ja seffer Basketball Gools . Leisure Lne Outdoor Furntlure Miracle Recreation of Minnesota, Inc. Park and Playground Equipmenf . March 15, 1999 CITY OF ARDEN HILLS ATTN: Brian Fritsinger, City Administrator 4364 West Round Lake Road Arden Hills, MN 55112 Dear Brian: . Thank you for the opportunity to submit a quote for the playground equipment for Arden Oaks Park. . Tbe following pricing for Installation at Arden Oaks Park Option 1 & 2: Complete installation of all new: playground equipment by Otto Landscaping $ 2,730.00, (See # i on installation Options sheet) Partial Installation of all new playground equipment by Otto Landscaping $ 2,000.00 (See # 3 on Installation Options sheet) Supervision by Ron Otto of Otto Landscaping $ 500.00/day (See # 4 on Installation Options sheet) Please call me at (651) 438-3630 with any questions or comments. Sincerely, ~p-- Jay Webber . 1 . . . CITY OF ARDEN HILLS MEMORANDUM DATE: June 11, 1999 TO: Mayor and City Councilmembers Brian Fritsinger, City Administrat~ 1999 Committee Appointments FROM: SUBJECT: Backl!round At its May 24, 1999 meeting, the City Council discussed the potential appointment of individuals to serve on each ofthe new committees and task forces. The City Council agreed that the respective Council Liaison for each committee or task force would contact those individuals who had expressed an interest in serving, to clarify their intent. Requested Action The City Council is asked to review the results of the discussion held between the Council Liaisons and prospective committee members, and consider any subsequent recommendations for appointments to the 1999 committees and task forces. e e . JUN-09-1999 17:25 BRW 612 370 1378 P.01/02 .B.~V'!..._,___" , .. ~ & MOORE GR(I...u> (J)MPAI\&' MEMORANDUM BRW Thresher Squan: 700 South Third Street MinnelTpOli,. MN 55415 Phone: (612) 370.0700 Fax: (Gt2)370-1378 To: Brian Fritsinger/Arden Hills City Administrator FiJe:37951 008 8001 From: Gregory BrownfBRW, Inc. Arden Hills City Engineer Date: June 8, 1999 Subject: West Ronnd Lake Trail Extension West Round Lake Road, Phase 1 Backl!round The City's trail masterplan includes a 10 foot wide bituminous trail segment between the recently constructed Gateway Boulevard and Highway 96 between the existing businesses and Round Lake. As a part ofthe development agreement with Welsh Properties, a segment of the trail was constructed in 1998 beginning at Gateway Boulevard and extending into the U.S. Fish and Wildlife propcrty to thc northcm property line of the Manufacturer's Services Building site. The northern segment of the planned trail through the former Indyklewicz property will be constructed as a part of the West Round Lake Road, Phase 1 project. Discussion BRW staff and City staff have completed a preliminary field review of the remaining trail segment which would be needed to connect the trail constructed in 1998 with the northern section included with the West Round Lake Road, Phase 1 contract. The recommended trail alignment would coincide with the existing sanitary sewer easement through lhe Nott Company, Grainger and part of the SchoUs property. The recommended trail alignment would meander off of the sanitary sewer easement through the Scholls and Round Lake Business Center properties towards the U.S. Fish and Wildlife property then run along the western edge of the U.S. Fish and Wildlife property to connect to the existing trail constructed in 1998. The trail would require changes to the easement descriptions for the Nott Company and Graingers to provide for trail use as well as sanitary sewer. New easements would need to be granted by Scholls and the Round Lake Business Center for the segment of trail located in' their properties. An agreement with the U.S. Fish and Wildlife Service would also be necessary in order to construct the trail within their property. Preliminary discussions with the U.S. Fish and Wildlife, Nott Company and Schons have indicated general agreement with the proposed trail tJ:\WPDQ(:S\AIlD~NHIL\K.OUNDlAK.\'1CAlLM"M. WPl) JUN-09-1999 17:25 BRW 612 370 1378 P.02/02 Brian Fritsinger June 9,1999 Page 2 . alignment. BR W is currently trying to contact representatives from Graingers and the Round Lake Business Center however, we do not anticipate any opposition from these property owners. BR W has also discussed the potential of incorporating the trail work into the current contract with Forest Lake Contracting by change order. The Contractor has indicated that thcy would be wilJing to perform the work at existing unit prices. Our preliminary construction cost estimate for thc trail segment is approximately $75,000.00. There are several advantages to incorporating the work into the existing Forest Lake contract. The construction cosls are reflective of a much larger project artd therefore more economical than a stand alone project; Forest Lake Contracting has excellent qualifications and significant cxperience with this type of work; constructing the middle segment of trail in the future would rcquire access from either the north or south which would significantly damage the cxisting trails (likely requiring replacement); Recommendation The Arden Hills City Engineer recommends that the Council authorize staff to acquire all necessary easements and permits and prepare the change order to the West Round Lake Road, Phase 1 contract for the work. e cc: Mark LynchlBRW Nick Landwer/BRW Dwayne Stafford! Arden Hills . U:\Wl'DOC.S\AJU)ENHlL\I\OUNDL.AIC\TRAILMEM. WJ'tl TOTAL P.02 I . Proposed WRLR Trail Segment . oCI Round Lake Legend . Future Neighborhood Park *' Pedestrian Bridge Crossings N - Existing City Trail A --- Future City Trail . --- Future County Trail Phase I (WRLR)