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HomeMy WebLinkAboutCCP 08-09-1999 . . . FILE CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 AGENDA ECONOMIC DEVELOPMENT AUTHORITY (EDA) MEETING CITY HALL COUNCIL CHAMBERS MONDAY, AUGUST 9, 1999, 7:25 P.M. 7:25 P.M. 1. Call to Order 7:25 P.M. 2. Approval of Meeting Agenda 7:25 P.M, 3. Approval of Minutes a. March 8, 1999 Special Meeting 7:27 P.M. 4. Unfinished and New Business a. Res. #EDA99-01, Resolution Making Temporary Changes to the Organizational Structure 7:30 P.M, Adjourn 5. The above times may vary depending upOJllength of issue discussion. PHONE: (651)633-5676 . FAX (651)633-7839 e e e CITY OF ARDEN HILLS MEMORANDUM DATE: August 6,1999 TO: Economic Development Authority (EDA) Board of Commissioners Brian Fritsinger, secretaryffreaSUr~ FROM: SUBJECT: Secretaryffreasurer Comments for the August 9, 1999 Special EDA Meeting 1. Annroval of Minutes The Authorily is asked to approve the Minutes of the March 8, 1999 regular Meeting of the Economic Development Authority (EDA). 2. Unfinished and New Business a. Res. #EDA99-01. a Resolution Makin!!. Temnoran' Chan!!.es to the Or!!.anizational Structure The Authority is asked to adopt Resolution #EDA99-01, making temporary changes to the organizational structure. ,., e . e MINUTES DRAFT CITY OF ARDEN HILLS, MINNESOTA ECONOMIC DEVELOPMENT AUTHORITY (EDA) SPECIAL MEETING MARCH 8, 1999 7:15 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuanl to due call and notice thereof, President Dennis Probst called to order the Economic Development Authority (EDA) meeting at 7:18 p.m. Present: President Dennis Probst, Commissioners Beverly Aplikowski, Gregg Larson, Paul Malone and Lois Rem. Absent: None. Also present were Executive Director, Kevin Ringwald; Secretary/Treasurer, Brian Fritsinger; Controller, Terrance Post; and Recording Secretary, Lori Rolfson. ADOPT AGENDA MOTION: Commissioner Larson moved and Commissioner Aplikowski seconded a motion to adopt the agenda for the March 8,1999, Special Meeting of the Economic Development Authority. The motion carried unanimously (5-0). APPROVAL OF MINUTES A. January 25, 1999 Regular Meeting MOTION: Commissioner Aplikowski moved and Commissioner Rem seconded a motion to approve the minutes for the January 25, 1999, Regular Meeting of the Economic Development Authority, as submitted. The motion carried unanimously (5-0). UNFINISHED AND NEW BUSINESS A. Indvkiewicz Property Acquisition Mr. Ringwald explained that the EDA, at its January 4, 1999 meeting, authorized the Staff to hire a consultant to conduct a Phase I environmental analysis of the Indykiewicz property. Additionally, the EDA authorized the City Attorney to prepare a purchase agreement for the entire Indykiewicz parcel for a price not to exceed $1,150,000.00, excluding dirt and fixtures. This purchase agreement was subject to stable soils and no environmental contamination and approval of the purchase agreement by the EDA. The acquisition of the property involves three components; the real property, the dirt and the fixtures. An agreemenl was made to move ahead with the acquisition of the real property at a price not to exceed $1,150,000.00. At that time the procedure was set forth to allow 30 days to determine the price for the dirt and fixtures. If this price was not determined within the 30 days, it would go to arbitration to determine the market value. The Staff and the property owners were " ARDEN HILLS EDA - MARCH 8. 1999 DRAFT 2 able 10 come to an agreement on the cost of the property and lhe fixtures on the property, leaving e only the cost of the dirt umesolved. Mr. Ringwald referred to the Summary of Costs ofIndykiewicz Acquisition portion of the Staff report dated March 8,1999. He indicated that the numbers had been broken down in a manner in order for the property owner to take advantage of certain lax benefits. Mr. Ringwald explained that the total of $ 1,150,000 is made up of the Real Property costs, the Replacement Housing Allowance, and the Business Relocation Fixed Payment. The two remaining items are the Business Equipment and Moving Expense for which an agreement has been made. These costs exclude the black dirt. The property owner has stated thaI the black dirt is worth $210,000 which is 35,000 cubic yards at $6.00 per cubic yard. The Staff currently estimales that approximately 20,000 to 30,000 cubic yards of black dirt is in surface piles. The owner has stated that approximately six feet of black dirt exists below these piles. The Staff, in coordination with Glenn Rehbein Companies and the property owner, dug several test pits on the property to determine the depth of material. These test pits revealed thaI two to four feet of material exists below these piles. Therefore, the 35,000 cubic yards estimate would appear to be high. The Staff is working with the City Engineer to come up with a revised number on the amount of black dirt on the sile. An agreement will most likely be made soon on the amount of dirt, as this is a fixed number. The Staff is continuing to try to determine a reasonable dollar value for the black dirt. In calling around to find out the market price for black dirt, Staff found that in place dirt is substantially less than the $6.00 per cubic yard placed on it by the property owner. The actual cost for the dirt may not be decided before closing. The closing can take place without the issue of the black dirt being resolved because there is method for resolving the issue. . The purchase agreement includes a lengthy section on Hazardous Substance related 10 the property owners' activities on lhe land. The property owner has indicated that there are no underground wells on the property. The property owner had been concerned of the purchase agreement no going through due to environmental contaminalion related to TCAAP. The Staff has agreed that Mr. Indykiewicz will not be held liable for any contamination that is the related to TCAAP. The Staff is primarily concerned with pollutants such as hydraulic fluids and gasoline having been spilled on the surface. The closing date is scheduled for Wednesday, March 10, 1999. The property owner is allowed to retain possession of the residential dwelling unlil April 7, 1999. Essentially, lhis allows the Indykiewicz's 30 days to move from the property. The property owner has indicated that he would move out sooner if he is able. The Staff previously identified the "upfront funding" of this expenditure as the preferred the method. Under this scenario, the Staff would recommend the utilization of Fund 704, the TIF Bond proceeds, and, if necessary, Fund 501, the PIR Fund, for the acquisition. . Mr. Ringwald advised that the Staff recommends approval of the Purchase Agreement between the City of Arden Hills and George and Eleanor Indykiewicz, substantially in the form presented, ,r e ARDEN HILLS EDA - MARCH 8. 1999 DRAFT 3 subject to non-substantial changes being approved by the City Attorney and City AdrninistratorlEDA Secretary; and authorize the President and Secretary to execute all necessary documenlation; subject to conditions.President Probst confirmed that the property owner has until Wednesday, March 10, 1999 to sell the black dirt on the property, or find other means to dispose of it. Assuming the sale closes on March 10, 1999, there would be 30 days for the City to negotiate an agreement on the cost of the dirt. If the agreement is not made within the 30 days, the agreement would go to arbilration and both parties would be allowed to present their cases. Mr. Ringwald stated that lhis was correct. Commissioner Larson expressed his concern that the property owner would have no incentive to negotiate the cost of the dirt prior to the 30 days. The property owner may decide to wait until arbitration as this could result in the proposed costs being split down the middle and the City could end up paying substantially more than the estimated cost. Mr. Ringwald stated that this would be no different than the process used in a condemnation. The two parties would have the same arguments and the Judge would most likely make the same decision to split the cost down the middle. The City can try for the lowest price possible, however, in the end, the result traditionally is to take the two appraisals and divide them by two, assuming the fair market value is somewhere in between. Mr. Ringwald stated that this is not necessarily the fairest method for the taxpayer, however, the entire process is not necessarily fair e to the property owner either. Commissioner Larson asked how much dirt the Staff is estimating is on the land. Mr. Ringwald slated that the Staffis estimating between 25,000 to 30,000 cubic yards. Commissioner Larson pointed oul that, at $2.00 per cubic yard, this would amount to approximately $60,000, as opposed to the $210,000 proposed by the property owner. e Mr. Ringwald agreed and noted lhal Staff had decided to first focus on the quantity of dirt, Ihen attempt to determine a price. The quantity of dirt will hopefully be an easy issue to resolve as it is a finite piece of information. President Probst concurred that an agreement will be made regarding the quantity of dirt as the property owner can nol argue with the facts of the survey. With regard to the value of the dirt, presumably the Staff has done its homework to determine the market value. He noted that the price presented by Mr. Indykiewicz is a delivered price and includes costs that do not apply in this case. President Probst noted that, if the EDA approves the purchase agreement, the City is committing itselfto accepting any decision made if the agreement goes to arbitration. Mr. Ringwald slated this is correct for both the City and the property owners. Commissioner Larson asked if it had been lhe property owner who had sought the provision to retain the ability to sell the dirt prior to closing. Mr. Ringwald stated that it had been a combined agreement between the City and the property owner. The City would prefer for the property owner to sell or dispose of the dirt and remove this issue from the purchase agreement. Mr. Fritsinger noted that this discussion had taken place several weeks ago and, at this time, no dirt DRAFT 4 ARDEN HILLS EDA - MARCH 8, 1999 has been removed from the site. It is unlikely thaI between now and March 10, 1999 the dirt would be sold. MOTION: Commissioner Malone moved and Commissioner Aplikowski seconded a motion for the EDA to approve the Purchase Agreement between the City of Arden Hills and George and Eleanor lndykiewicz, subslantially in the form presented, subject 10 non-substantial changes being approved by the City Attorney and Cily Administrator/EDA Secretary; and authorize the President and Secretary to execute all necessary documentation; subject to conditions. The motion carried unanimously (5-0). MISCELLANEOUS ITEMS There were no additional comments. ADJOURN MOTION: Commissioner Aplikowski moved and Commissioner Larson seconded a motion to adjourn the meeting at 7:37 p.m. The motion carried unanimously (5-0). Dennis Probst President Brian Fritsinger Secretary IT reasurer " e e e e . e CITY OF ARDEN HILLS MEMORANDUM DATE: August 6, 1999 TO: Economic Development Authority (EDA) Board of Commissioners Brian Fritsinger, secretaryrrreasUJ~) Temporary Organizational Change FROM: SUBJECT: Back!!round With the resignation of the City Administrator and Community Development Director, the Economic Development Authority (EDA) must temporarily make an appointment under its organizational structure. The current By-laws state that the City Administrator serves as the Secretary/Treasurer ofthe EDA, and lhe Community Development Director serves as the Executive Director. In the case that any activily should arise with the EDA, legal counsel has suggested that the Interim City Administrator be appointed to these positions. Recommendation Staff would recommend that the Board adopt Resolution #EDA99-01, making temporary changes to the organizational structure. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA e RESOLUTION NO. EDA99-01 A RESOLUTION MAKING TEMPORARY CHANGES TO THE ORGANIZATIONAL STRUCTURE WHEREAS, the City of Arden Hills crealed its Economic Development Authority (EDA) on April 14, 1997; and WHEREAS, By-laws for the Arden Hills EDA were also adopted on April 14, 1997; and WHEREAS, these By-laws detail the organizational structure of the EDA; and WHEREAS, due to recent staff resignations, the EDA must amend the organizational structure until such time that the vacant positions are refilled. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Arden Hills, Minnesota, that: The Board hereby appoints lhe Interim City Administrator as the Executive Director and . Secretary/Treasurer of the Economic Developmenl Authority until such time that the City refills the vacant positions of the City Administrator and Community Development Direclor. PASSED AND ADOPTED BY THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF ARDEN HILLS THIS 9th DAY OF AUGUST, 1999. DENNIS PROBST, PRESIDENT ATTEST: BRIAN FRITSINGER, SECRETARYfTREASURER - FIlL CITY OF ARDEN HILLS 4364 WEST ROUND lAKE ROAD ARDEN HillS, MN 55112-5794 AGENDA CITY COUNCIL MEETING, CITY HALL MONDAY, AUGUST 9,1999,6:45 P.M." . City Philosoohv To provide a basic and necessary scope of quality services through the innovalive and purposeful use of physical, financial and human resources. A SPECIAL MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY (EDA) IS SCHEDULED FOR 7:25 P.M. 6:45 P.M, I. Call to Order . 6:45 P.M. 2. Approval of Meeting Agenda 6:45 P.M. 3. 2000 Budget/CIP Discussion 7:30 P.M. 4. Approval of Minutes a. July 12, 1999 Regular Council Meeting b. July 26,1999 Regular Council Meeting 7:30 P,M. 5. Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will he enacted by one motion under a Consent Calendar format. There will he no separate discussion of these items. unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its nonnal sequence on the agenda. a. Claims and Payroll b. Accept Resignation, City Administrator, Brian Fritsinger c. Appoint Interim City Administrator, Terrance R. Post d. Res. #99-24, Resolution Changing Corporate Authorization e. Res. #99-25, Resolution for Transfer of Funds by Telephonic Instructions f. Hazelnut Park, Resurface of the Hardcourt Play Areas g, Maintenance Facility Fence . PHONE: (651) 633-5676 . FAX (651) 633.7839 AGENDA - PAGE TWO . CITY COUNCIL MEETING, CITY HALL MONDAY, AUGUST 9, 1999, 7:30 P.M. 7:35 P.M. 6. Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 7:40 P.M. 7. Unfinished and New Business a. Planning Cases 1. Case #99-03, Josephine East LLC, Development Agreement 2. Case #99-10, Bethel College, East Gate b. Draft Ordinance, Swnp Pumps, Call for Informational Meeting c. Sanilary Sewer, Approve Increased Budget for Drainage Project d. Payment Request #4, Forest Lake Contracting, West Round Lake Road, Phase I . e. Change Order #2, Forest Lake Contracting, West Round Lake Road, Phase I f. Res. 99-23, Arden Manor Park, Plans and Specifications g. City Administrator Hiring Process h. Municipal Code Codification, Chapters 9 & 12 1. LMC Policy Adoption Discussion J. Proclamalion, City Employee, Kevin Ringwald 8:40 P.M. 8. Administrator Comments 8:50 P.M. 9. Council Comments and Committee/Council Liaison Reports 9:00 P.M. 10. Adjourn The above times may vary depending upon length of issue discussion. . . . e ~K-.-~~ tl-__ S).O~); ~ h /"1CC Lc~";' \ lI\~. CITY OF ARDEN fiLLS MEMORANDUM DATE: August 6, 1999 TO: Mayor and City Councilmembers Brian Fritsinger, City Administrato,& FROM: SUBJECT: Official Last Day of Employment One item relaled to my resignation, which has needed some final clarification was the official last day of employment. The City Council might recalllhat I had asked for and the Council agreed to allow me to use and be paid for my vacation as part of the regular payroll, rather than receiving lump sum payment. The purpose of this was simple. Firsl it allowed me to maximize my relurn, rather than the return oflhe federal and state government. Second, it allowed me to carry my various insurance coverage through the month of September. As my start date in Cloquet is September 13, the coverage was important to my family and 1. In allowing the use of vacation in lhis manner, it created some possible issues, which were not my intention. It would allow for the continued accrual of vacation and sick leave and also payment of car allowance. I discussed these concerns with Terry Post and Paul Malone and the understanding reached was that my official last day would be September 3, 1999. At this point, insurance coverage would be allowed to continue through the end of the month and the accruals ofleave would cease. My paycheck would be processed as part of normal payroll, but in a supplemental form rather than regular payroll. Mayor Dennis Probst Brian Fritsinger , A.rERAL FUNDS: ~.;O General Tn Levv 31020 Delinouent Prooerty Taxes 31030 Mobile Home,. 31040 Fiscal Disparities Total Taxes Licen.!ic" .and Permin 32110 Liquor. On Sale & Sunday 32111 Liouor. OfT Sale 32180 Contracton 32180 Business Places 32190 SjPD Permit" 32210 Pllln Review & Rldp Permits 32220 Healin, Permit!! 32230 Plumbio2' Permits 32240 Dol' Reelstration 32245 Cat Re2'istration 32260 Electric:al Permits Total Licenses & Permits Inter2'overnmental Revenue 33170 Federal Di!liaster FRMA 33401 Local Government Aid n ,GA) 33402 HSTD & A G Credit Aid (HACA) 33403 MFG Home HACA 33419 M!iiA~Maintenance 33420 Firemen's Relief 33422 Acquired Propertv Reoml 33450 Local Performance Aid 33460 Oak Grove Trust Reimhursement 4Eo Stlte 'ERA Aid o Met Council Planniop Grant 611 A2'i!Te2'ate Tn Distribution Totallntenmv Revenue ChaNe!II for Service 34100 General Government Fees 34103 Plat & Other Fees 34107 Asse!i.'iment Searches 34120 Water Tower Antenna Rentals 34202 Fal!ile Alarms 34206 Dol' Impound Fees 34408 Reimb of-Db; Tree Removal 34730 !ilummer Plav~round Fees 34740 Summer Trio Fees 34780 Park Facility Rental Fees Total Chl!'s for Sen'ices Fines & Forfeits 35110 Hwv Patrol Finel! 35140 Violations Bureau Total Fines & Forfeits Miscellaneous 36198 SOte Asst!i.'i Di!il Tree Rem NOO7 36202 State Buildine Code Surcharg-es 36203 City Rldl!' Code Surcharres 36210 Interest Income 36230 Contributions 36270 Miscellaneous Reimhursements 36275 Priv !iltreet T .i~ht Reimbursment 36990 Sale ofEouipment Total Miscellaneous .Er Internal Revenue ao BuUdinl!' Rent Total Other Revenue Other Financinp Uses 39230 Operatinl!' Transfer from 225 Total Transfers GENERAL FUND TOTAL ~ ~~~ 'ii!i (<14 ~( ~. CITY OF ARDEN IDLLS COMPARISON OF GENERAL FUND REVENUE WITH PRIOR YEARS 2000 BUDGET ((..........iliilllt i:ii;.~;ma isM,rima I 775 000 65 000 5 000 1 000 8 000 2 000 180 000 20 000 1 968 000 88 000 32 050 34190 34190 34190 34 190 0 0.0% 300 600 300 600 600 300 100.0% 3.295 4230 3,200 3.500 3500 300 9.4% 9624 9339 9500 16000 15000 5500 57.9% 5064 4852 4.200 700 700 (3500 -83.3% 267 212 258.399 125 000 140 000 117 500 17.500 -6.0% 27 804 15844 12 000 45 000 15000 3000 25.0% 8559 4247 4,500 4000 4.500 0 0.0% 2460 2710 2500 2600 2600 100 4.0% 180 170 150 200 200 50 33.3% 28.328 24.337 18000 16000 16000 2000 -11.1% 384 876 358 918 213 540 262 790 209 790 13.750 -1.8% 0 5067 0 0 0 0 ERR 0 0 0 11 721 11 721 11 721 ERR 90.683 90 648 90591 90 637 99 969 9.178 10.40/0 4889 5000 5000 5000 5000 0 0.00/0 58 856 63 118 63 000 66 866 68 500 5500 8.7% 145767 151293 151293 155000 159 000 7707 5.1% 0 151 150 150 150 0 0.0% 10779 12 828 11 736 11 736 0 III 736 -100.0% 4793 4793 0 0 0 0 ERR 2590 5179 5179 5179 5179 0 0.00/.. 0 7488 0 0 0 0 ERR 366 331 300 350 350 50 16.7% 318 723 345 896 327 249 346 639 349Jl69 22 620 6.90/0 520 896 900 100 200 1700 -77.8% 5821 3762 4000 3000 4000 0 0.0% 811 180 200 100 100 100 -50.0% 16602 17.352 18000 18000 18000 0 0.0% 5950 6.350 4,000 6000 6000 2000 50.0% 858 379 400 300 350 150 -12.5% 3027 759 1.000 750 750 3262 0 0 0 0 0 ERR 2073 0 0 0 0 0 ERR 104 115 150 500 500 350 233.3% 39028 29 793 28 650 28 750 29 900 1250 4.4% I 2809 1984 3000 1800 1900 11100 -36.70.10 26185 30 112 26 000 26 000 27000 1000 3.8% I 28 994 32 096 29000 27800 28 900 1100 -O.J% 0 0 0 0 0 0 ERR 7494 12458 8000 5500 5000 (3000 -37.5% 695 820 600 1050 900 300 50.0% 18155 17956 20 000 18000 18000 (2000 -10.0% 350 1000 0 5 0 4636 4469 500 9000 500 0 0.0% 468 468 475 475 475 0 0.0% 36 208 18190 3000 3000 25 000 22 000 733.3% 68 006 55361 32 575 37030 49 875 17300 53.1% 28 700 28 700 29 000 29 000 29 800 29 800 29 800 29800 30 600 30 600 800 800 2.7% 2.70.10 0 0 2200 0 0 (2200 -100.0% 0 0 2200 12.100 -100.0% 2 727 680 2 706 050 2 543 014 2 650 809 2 666 934 123 920 4.9-,/0 ARDEN HILLS 2000 BUDGET f .d 101G~ MAYOR & COUNCIL ............HIH.... PERSONAL SERVICES 1060 Council Salaries 16320 16320 16320 16320 16320 0 0% 1220 Fica EXDense 1248 1248 1250 1250 1250 0 0% Sub-Total 17568 17568 17570 17570 17570 0 0% SUPPLIES 2010 Office SUDDlies/Accessories 770 751 850 800 850 0 0% 2020 ConierlPaner Exnense 700 1500 850 900 950 100 12% 2030 Printed Forms 251 719 260 250 250 -10 41).10 Sub-Total 1721 2970 1960 1950 2050 90 5% OTHER SERVICES & CHARGES 3070 ProfSvcs-ManaQ'ement Fees 6058 3672 5500 2000 7000 1500 27% 3110 Recordino Secretarv Fees 4023 3869 4000 4000 4200 200 5% 3220 Postaoe-General 1450 1602 1500 1600 1700 200 13% 3224 PostaQ'e-NewsJetter 3984 3950 5150 4910 5000 -150 -3% 3510 Leoal Notices Publishin. 49 965 600 2000 1000 400 67% 3520 General Notices/Public Info 0 10 500 50 50 -450 -90% 3550 Newsletter Letter Printinp 6647 4974 7000 7250 7450 450 60.10 3552 Newsletter Writin2/Editin2: 1717 1455 1925 1800 1850 -75 -4% 3620 Oneo Meeting Liabilitv Ins 588 500 600 535 570 -30 -5% 4190 Council Chambers Rental 0 1854 0 0 0 0 0% 4330 Dues/Su bscriDtions/Licenses 10394 9643 10500 10000 10500 0 OO/e 4370 Traininp & Subsistence 3592 2102 5000 4000 4100 -900 -18% 4372 Emnlovee Reeo.nition Pro. 0 2570 0 0 0 0 0% 4900 Mise Communitv Proiects 1280 0 1000 500 1000 0 0% 4905 Town Hall Meetinl! 2286 803 1200 825 1000 -200 -17% 4910 NYFS Donation 0 0 0 0 0 0 0% Sub-Total 42068 37969 44475 39470 45420 . 945 2% TOTAL EXPENDITURES 61357 58507 64005 58990 65040 1035 2% . . . ARDEN HILLS 2000 BUDGET . fund 101 GENERAL FUND ELECTIONS ._lilllf1;41410 ... .1993... ::\:::::::.,",. /.:: ..//1999//... ..................;ZOOO./.......... :':-":-.-:';-;':-;';-;-:-;'.';';'.->; ..Btij~~tjjt6ilM~li( . AduilSi PERSONAL SERVICES 1020 Overtime Salaries 0 0 0 0 1200 1200 0% 1046 Teni;;'-W;;-es-Election Judaes 0 4563 0 0 4700 4700 0% 1220 Fica Exnense 0 0 0 0 90 90 0% 1410 Paid Une~ment Beoefits 0 0 0 0 0 0% Sob-Total 0 4563 0 0 5990 5990 0% SUPPLIES 2010 Office S~jesJAccessories 532 483 550 150 500 -50 ~9% 2030 Printed Forms 0 110 0 0 100 100 0% Sub-Total 532 593 550 150 600 50 9% OTHER SERVICES CHARGES 3220 Posta.e-General 0 530 10 150 550 540 5400% 3310 Mileaoe Reimbursement 0 55 10 0 50 40 400% 3510 Leoa) Notices PublishirW 0 63 0 0 75 75 0% 4045 Maintenance of Office Enu~ 0 2184 0 0 2185 2185 0% 4370 Trainino & Subsistence 0 372 30 0 400 370 1233% Suh- Total 0 3204 50 150 3260 3210 6420% TOTAL EXPENDITURES 532 8360 600 300 9850 9250 1542% . . ARDEN HILLS 2000 BUDGET ~ ~ 101 GENERA___ 101-41500 PERSONAL SERVICE 1010 Admin Office Salaries 141152 135738 164900 127075 145670 -19230 -12% 1020 Overtime Salaries 283 273 300 500 600 300 100% 1040 TemDDrarv EmDlovees 0 0 0 0 0 0 0% 1110 Unused Vacation/Sick Pav 0 4885 0 9840 0 0 0% 1120 Car Allowance 4122 4724 3540 4000 4000 460 13% 1130 EmDlover Savin2s Match 1357 1574 1600 1050 1600 0 0% 1210 Pera Emnlover EXDeDse 6376 7036 8555 6610 7575 -980 -11% 1220 Fica EXDense 10957 10927 13030 10820 11495 -1535 -12% 1300 Insurance Exnense 8679 11860 12970 13000 13975 1005 8% 1410 Paid Unemnlovment Benefits 6242 0 0 0 0 0 0% 1510 Workers' ComD lns Premiums 1639 6956 6500 6500 6700 200 3% Sub-Total 180807 183973 211395 179395 191615 -19780 -9% SUPPLIES 2010 Office SUDDlies/Accessories 3239 4187 1800 3500 3500 1700 94% 2020 CODierlPaner Exnense 1711 962 1584 1300 1500 -84 -5% 2030 Printed Forms 2510 1252 1400 1300 1400 0 0% 2040 EDveloDes & Letterhead 0 2350 1400 1400 1500 100 7% 2400 Small Tools & Minor EouiD 0 0 0 0 0% Sub-Total 7460 8751 6184 7500 7900 1716 28% OTHER SERVICES & CHARGES 3010 ProfSvc8-Auditing Fees 3017 2648 2600 2600 2650 50 2% 3060 Clerical Services Fees 0 9196 1500 5000 2500 1000 67% 3070 Prof Svcs-Management Fees 0 49 0 50 50 50 00.10 3075 Prof Svcs-FSA Admin Fees 1240 1340 1320 1240 1240 -80 -6% 3090 Annl Software Sunnor! Fees 402 599 800 600 650 -150 -19% 3091 PC Network SUDDOr! Fees 2703 8405 1800 2100 2000 200 11% 3095 Outside Data Processinp Fees 281 0 300 50 SO -250 -83% 3215 Cell Phone Char2es 0 579 600 600 650 50 8% 3220 Postage General 3138 3510 3200 3500 3500 300 9% 3240 Delivery Service 21 88 25 50 50 25 100% 3310 Mileape Reimbursement 1408 1683 1300 1700 1700 400 31% 3410 Advertisinl?"-Emolovrnent 1152 5980 1000 6500 4000 3000 300% 3510 Leoal Notiees PublishiDo 620 383 500 250 500 0 0% 3610 General Liabilitv Insurance 16226 16983 18500 16430 17000 -1500 -8% 3615 Excess Liabilitv Insurance 2793 2680 3000 2900 3000 0 0% 3650 Suretv BODd 155 155 160 155 160 0 00/. 4045 Maintenance of Office EauiD 271 828 500 500 500 0 0% 4090 Other Services 539 -41 500 200 500 0 0% 4330 Dues/Su bscrintions/Licenses 1898 1977 1200 2000 2000 800 67% 4370 Traininll' & Subsistence 3931 2688 6000 5000 5000 -1000 -17% 4380 Bank Services Chanes 173 633 300 350 400 100 33% 4900 Misc Communitv Proiects 105 0 0 0 0 00/0 Sub-Total 40073 60363 45105 51775 48100 2995 7% CAPITAL OUTLAY 5600 Furniture & Fixtures 0 1559 0 0 0 0 0% 5700 Office Enuin & FurnishiDD< 26141 5604 7500 6500 7500 0 0% 5720 Offiee EauiD-CaDital Lease 0 0 7011 7500 7500 489 7% Sub-Total 26141 7163 14511 14000 15000 489 3% TOTAL EXPENDITURES 254481 260250 277195 252670 262615 -14580 -5% . . . ARDEN HILLS 2000 BUDGET LEGAL ........19!l7....... ..Aeti;;ii.' .... ..9.93. ..... ,_n,_" .."._'. ....... ..... ...., ,-... ...J... .". ..AclIials.. OTHER SERVICES & CHARGES 3040 Prof Svcs-Le 81 Fees 12555 19418 15500 3045 Prof Svcs Le al Prosecution 46793 47927 45000 3530 Ordinance Publication 0 0 4500 TOTAL EXPENDITURES 59348 67345 65000 10000 48200 4500 12000 50000 o -3500 5000 -4500 -23% I1% -100% 62700 62000 -3000 -5% . . ARDEN HILLS 2000 BUDGET ~ 101 GENERALFUND?~I~~_41910 PERSONAL SERVICES 1010 Administrative Salaries 39372 48893 43000 46155 50150 7150 17% 1210 Pera Emolover Expense 1764 2516 2225 2390 2600 375 17% 1220 Fica EXDense 2962 3721 3290 3530 3835 545 17% 1300 Insurance Expense 2334 3379 5940 5545 5710 -230 -4% Sub-Total 46432 58509 54455 57620 62295 7840 J4% SUPPLIES 2010 Office SUDDlies/Accessories 557 1177 500 750 750 250 50% 2020 CODierlPsDer EXDense 722 973 1350 1000 1250 -100 -7% 2030 Printed Forms 429 250 100 200 200 100 100% Sub-Total 1708 2400 1950 1950 2200 250 13% OTHER SERVICES & CHARGES 3030 Prof Svcs-Eneineerin~ Fees 0 5231 1000 3000 2000 1000 100% 3035 Rebillable En2'ineerino Fees 2225 1550 3500 750 2000 -1500 -43% 3040 ProfSvcs ~Leeal Fees 779 2352 500 1800 800 300 60% 3042 ProfSvcs Le.al-Rebillable 20 48 350 2000 1600 1250 357% 3070 ProfSvcs.Manaeement Fees 0 1448 0 0 0 0 0% 3090 Annl Software Sunnort Fees 0 1475 0 1130 1150 1150 0% 3110 Recordin1! Secretarv Fees 1689 1688 2300 2500 2500 200 9% 3120 Planninp Consultant Fees 44393 5375 15000 7500 10000 -5000 -33% 3125 Planner-Rebillable 0 9 300 0 0 -300 -100% 3220 Postaee-General 500 600 500 600 650 150 30% 3310 Milea~e Reimbursement 110 448 500 450 500 0 0% 3510 Leeal Notices Publisbioo 404 222 500 250 250 -250 -500/0 4090 Other Services 159 40 200 0 100 -100 -50% 4330 Dues/SubscriptionslLicenses 492 481 600 500 550 -50 .8% 4362 Liveable Communities ALHOA 0 0 1500 0 0 -1500 -100% 4370 Trainin2 & Subsistence 2259 1531 1800 1000 1200 -600 -33% 4375 Pln2 Commissioner Training 188 0 400 ]50 300 -100 -25% Sub-Total 53218 22498 28950 2]630 23600 -5350 -18% CAPITAL OUTLAY 5700 OCfiee Enuip & Furnishin.. 4897 0 0 700 0 0 0% Sub-Total 4897 0 0 700 0 0 0% TOTAL EXPENDITURES 106255 83407 85355 81900 88095 2740 3% . . . ARDEN HILLS 2000 BUDGET ,- . 101 GENERAL FUND ECONOMIC DEVELOPMENT 101-46500 PERSONAL SERVICES 1010 Administrative Salaries 15876 15870 15365 16150 17545 2180 14% 1210 Pera Emnlover Exnense 711 821 795 835 910 115 14% 1220 Fica Ex Dense 1192 1207 1175 1235 1340 165 140lct 1300 Insurance Exnense 897 973 990 1400 1835 845 85% Sub-Total 18676 18871 18325 19620 21630 3305 18% SUPPLIES 2010 Office Sunnlies/Accessories 0 42 50 50 50 0 0% 2030 Printed Forms 1415 1900 3000 0 2500 -500 -17% Sub-Total 1415 1942 3050 50 2550 -500 -160.10 OTHER SERVICES & CHARGES 3040 Prof Services-Le~al Fees 40 0 1800 0 250 -1550 -860.10 3220 Postaoe-General 1500 15 0 0 0 0 0% 3310 Mileage Reimbursement 65 23 150 150 150 0 0% 4090 Other Services 0 3935 1000 0 750 -250 -25% 4330 Dues/Subscri ntiODs/Licenses 0 1229 1500 1200 1300 -200 -13% 4360 1-35W Coalition MembershiD 4232 4232 4812 4812 6350 1538 32% 4362 Livable Communities ALHOA 2286 0 0 0 0 0 00/. 4370 Traininl!' & Subsistence 654 251 1500 900 1200 -300 -20% Sub-Total 8777 9685 10762 7062 10000 -762 -7% I TOTAL EXPENDITURES 28868 30498 32137 26732 34180 2043 60.10 . ARDEN HILLS 2000 BUDGET fund ~ .OVERNMENT BUILDINGS 101-41940 ii ti II PERSONAL SERVICES 1011 Park Ft Emnlovee,-Reoular 1795 3009 3925 1850 2035 -1890 -48% 1012 Public Works Salaries 12113 11179 6760 6100 6980 220 3% 1020 Full~Time Emnlovee-Overtime 236 245 0 250 0 0 0% 1210 Pera Emnlover Ex Dense 635 745 555 425 465 -90 -16% 1220 Fica Ex Dense 1069 1080 815 625 690 -125 -15% 1300 Insurance Exnense 1116 1432 1150 690 735 -415 -36% Suh-Total ]6964 17690 13205 9940 10905 -2300 -17% SUPPLIES 2020 Dunlicatino/Couvin. SUDDlie, 0 50 0 0 0 0 0% 2110 Cleaninp SunDlies 1021 908 150 600 500 350 233% 2230 Bldo & GrouDd Mtnce. 1802 2347 750 450 500 -250 -33% 2401 Safetv EouiDmeDt 739 354 350 350 400 50 14% Sub-Total 3562 3659 1250 1400 1400 150 12% OrnER SERVICES & CHARGES 3210 Teleuhone Exnen,e 8418 10251 4500 4000 4500 0 0% 32]5 Cell Phone Charoe, 0 435 600 650 700 100 17% 3810 Electric Utilitv 6390 5422 4000 3000 3000 -1000 ~25% 3830 Natural Gas Expense 10308 5775 5000 6000 6500 1500 30% 4010 Cleaninp & Waste Removal 5784 4276 5400 5]00 5250 -150 _3D/o 4015 Maint of Buildim! & Grounds 5426 1482 1000 1000 1000 0 OO/D 4090 Other Services 457 643 500 250 250 -250 -50% 4150 Eouinment Rental 173 128 150 0 0 -150 -100% 4370 Trainino & Subsistence 0 10 0 0 0 0 0% Sub-Total 36956 28422 21150 20000 21200 50 0% CAPITAL OUTLAY 5200 BuiJdinps & Structures 0 0 0 0 0% 5400 Other Eouinment 0 2449 0 0 0% 5600 Furniture & Fixtures 1664 0 0 0 0% 5800 Construction Contract 0 12500 8000 7500 0 -8000 -100% Suh- Total 1664 14949 8000 7500 0 -8000 -100% TOTAL EXPENDITURES 59146 64720 43605 38840 33505 -10100 -23% . . . ARDEN HILLS 2000 BUDGET . ... --- IdIGE:~~~ 10141950 SUPPLIES 2110 CleaniDl! SUDDlies 0 471 700 400 400 -300 -43% 2230 Bld~ & Ground Mlnee. 0 1506 500 300 300 -200 -40% Sub-Total 0 1977 1200 700 700 -500 -42% OTHER SERVICES & CHARGES 3210 Telenhone Expense 0 9162 5100 5500 6000 900 18% 3215 Cell Phone Char..s 0 50 300 100 150 -150 -50% 3810 Eleclrie Utilitv 0 2497 3600 3600 3700 100 3% 3830 Natural Gos Exnense 0 243 300 900 900 600 200% 4010 CJeanin2 & Waste Removal 0 1830 2880 2880 2950 70 2% 4015 Maint of Buildinl' & Grounds 0 1678 1750 1700 1750 0 0% 4090 Other Services 0 7682 500 500 500 0 0% 4120 Cilv Hall Bid. Bose Rent 0 25024 37540 37540 37540 0 0% 4125 Rented Bid. Onerotin. Ex. 0 8449 12675 14100 14500 1825 14% 4150 Eauipment Rental 0 69 0 0 0% Sub-Total 0 56684 64645 66820 67990 3345 5% CAPITAL OUTLAY 5200 Buildines & Structures 0 0 0 0 0 0% 5600 Furniture & Fixtures 0 3674 0 0 0 0% Sub-Total 0 3674 0 0 0 0 00/0 TOTAL EXPENDITURES 0 62335 65845 67520 68690 2845 4% . ARDEN HILLS 2000 BUDGET SUPPLIES 2030 Printed Forms 0 0 0 0 0 0 OO/e Suh- Total 0 0 0 0 0 0 0% OTHER SERVICES & CHARGES 3130 Ramse Co. SheriffCont 548060 554129 579565 579695 599290 19725 3% 3150 Animal Ord Enforcement 5942 5619 6500 6000 6500 0 0% 3210 Tele hone Ex ense 78 17 100 25 50 -50 -50% 3814 Electrici -Civil Defense 188 188 225 200 225 0 0% 4030 Maint. of Civil Defense Siren 0 0 500 0 0 -500 -100% 4090 Other Services 80 0 0 150 100 100 0% 4370 Trainin & Subsistence 35 53 0 0 0 0 00.10 Sub-Total 554383 560006 586890 586070 606165 19275 3% TOTAL EXPENDITURES 554383 560006 586890 586070 606165 19275 3% . . . ARDEN HILLS 2000 BUDGET FIRE PROTECTION ..... A~~i: .. .A~~=:,i .. ... 1999 ................... ,. ..,_.......v.....___ . .llud ~t OTHER SERVICES & CHARGES 3140 Fire Protection Contract 161000 161000 174360 3141 State Ins Fire Benefit mt 145767 151293 ]51293 3]45 Fire Ins eetion Fees 0 0 2500 4040 Maint of Vehicles & Equip 0 0 250 5200 Buildin & Structures 0 0 0 5500 Heav Machiner & Auto 0 0 0 Suh- Total 306767 312293 328403 TOTAL EXPENDITURES 306767 312293 328403 . . 169995 175035 675 0% 155000 159000 7707 5% 0 -2500 -100% 0 8400 8150 3260% 0 16000 16000 0% 0 0 0 0% 324995 358435 30032 9% 324995 358435 30032 9% ARDEN HILLS 2000 BUDGET d ...~ 101 GENERAL FUND MINSPiTlON .....I.............~ PERSONAL SERVICES 1010 Admin Ft Employees-Rooular 40196 47879 55520 58180 62135 6615 12% 1210 Pera E:x Dense 1800 2476 2875 3015 3220 345 12% 1220 Fica Expense 2947 3475 4245 4450 4755 510 12% 1300 Insurance Contributions 3929 4121 3040 5000 6220 3180 105% Suh- Total 48872 57951 65680 70645 76330 10650 16% SUPPLIES 2010 Office Sunnlies/Accessories 1310 559 500 550 600 100 20% 2020 CopierlPsDer Expense 50 50 100 100 100 0 0% 2030 Printed Forms 659 485 450 450 500 50 110.10 Suh-Total 2019 1094 1050 1100 1200 150 14% OrnER SERVICES & CHARGES 3060 Clerical Services Fees 0 438 0 0 0 0 0% 3100 Code Enforcement Activities 714 9 0 2000 1000 1000 0% 3101 Bide. In'neelionlPlan Review 3053 0 25000 25000 12500 -12500 -50% 3102 ElectricallnsDections 20387 19040 12000 12800 12800 800 7% 3103 Plhe. & Welllnspeetion, 112 0 0 0 0 0 0% 3104 Heatinf!' Inspections 205 0 0 0 0 0 0% 3215 Cell Phone Charee. 0 524 750 710 750 0 0% 3220 Postape-General 50 0 50 0 0 -50 -100% 3310 Milea2e Reimbursement 200 150 225 325 350 125 56% 4060 Buildjn~ Code Surcharl!"es 12413 11763 7500 5000 5000 -2500 -33% 4330 Dues/SubscriDtions/Licenses 79 424 300 350 400 100 33% 4370 Trainine & Subsistence 765 1067 825 750 800 -25 -3% Suh-Tolal 37978 33415 46650 46935 33600 -13050 -28% CAPITAL OUTLAY 5700 Offiee EQnip & Furni.hine, 0 0 0 700 0 0 0% Suh- Total 0 0 0 700 0 0 0% TOTAL EXPENDITURES 88869 92460 113380 119380 111130 -2250 -2% . . . ... ,..... ARDEN HILLS 2000 BUDGET . fund ~ I PERSONAL SERVICES 1010 Admin Ft Emnlovees-Rcpular 5719 5111 5220 4010 5100 -120 -2% 1012 Public Works Emnlovee-Reo 68372 69252 74110 74790 76430 2320 3% 1020 Full-time Emnlovees-Ot 3806 2685 4000 6000 5000 1000 25% ]045 Temnorarv Waoe-Public Wks ]908 1313 2000 0 2150 150 8% 1210 Pera Emnlover Exnense 3490 3972 4315 4395 4480 165 4% 1220 Fica Exnense 6018 5947 6530 6485 6785 255 4% 1300 Insurance Ex Dense 7988 7580 8335 8970 8500 165 2% Sub-Total 97301 95860 104510 104650 108445 3935 4% SUPPLIES 2010 Office Sunnlies/Accessories 76 201 200 225 200 0 0% 2111 Uniform Exnense 470 465 470 470 470 0 0% 2120 Motor Fuel-Gasoline 0 10 25 15 20 -5 -20% 2121 Motor Fuel-Diesel 1587 1113 1600 1300 1500 -100 -6% 2150 ShOD Materials-Public Works 1517 730 1600 750 1000 -600 -38% 221.0. Enuinment Maint Materials 4798 5046 6000 5000 6000 0 0% 2240 Sand Salt Road Mix 12591 18594 16000 15000 16000 0 0% 2260 Sion Renair Materials 1823 3096 2100 3500 3000 900 43% 2400 Small Tools & Miuor Enuin 497 234 300 250 300 0 0% 2401 Safetv Enuinment 659 875 1000 800 900 -100 -10% Sub-Total 24018 30364 29295 27310 29390 95 0% OTHER SERVICES & CHARGES 3030 ProfSvcs-EntJ:ineerintJ: Fees 19719 23660 22000 25000 24000 2000 9% 3060 Clerical Services Fees 0 557 0 0 0 0 0% 3215 Cell Phone Charges 0 8 100 0 0 -100 -100% 3310 Milesee Reimbursement 51 305 450 250 300 -150 -33% 3812 Electricitv-Semanhores 8927 8173 9000 8500 9000 0 0% 3813 Eleetricitv-Street Li.hting 13744 ]3840 14500 14000 14500 0 0% 4010 Cleanino & Waste Removal 6 0 25 0 0 -25 -100% 4031 Maintenance of Semaohores . 394 0 450 400 0 -450 -100% 4032 Mise Street Maint Proiects 5139 3572 5000 4000 5000 0 0% 4033 Pvmt M.mt-Seal Coatin. 36405 25200 30000 30000 30000 0 0% 4034 Pvmt Momt-Alloc Costs 153606 191500 ]51000 0 160000 9000 6% 4035 Couotv Proiect Allot Costs 3201 0 0 0 0 0 0% 4037 Maint of Streets Linhts 48 7 50 50 50 0 0% 4040 Maint of Vehicles & Eouin 4746 1020 5000 1500 1500 -3500 -70% 4090 Other Services 3387 1515 2500 2500 2600 100 4% 4150 E('Juinment Rent 3375 1030 3500 2200 2250 -1250 -36% 4330 Dues/Su bscriotions/Licenses 87 230 250 250 250 0 0% 4370 Trainina & Subsistence 250 394 1000 500 750 -250 -25% Snh-Total 253085 271011 244825 89150 250200 5375 2% . . r jf " ARDEN HILLS 2000 BUDGET . CAPITAL OUTLAY 5400 Other E ui ment 5500 Heav Machiner & Auto 15596 13639 1500 49633 88258 0 o o o 112000 -1500 112000 -100% 0% Suh- Total 65229 101897 1500 o 112000 11 0500 7367% TOTAL EXPENDITURES 439633 499132 380130 221110 500035 119905 32% . . ..-'",.--. ARDEN HILLS 2000 BUDGET ~ 101 GENERAL FUND PARKS MAINTENANCE 10145200 PERSONAL SERVICES 1010 Admin Ft EmDloyees-Reeular 5719 5118 34760 5195 6030 -28730 -83% 1011 Park Ft Emnlovees-RC2ular 106527 123566 96235 116785 140555 44320 46% 1020 Overtime Salaries 46 507 0 300 300 300 0% 1042 Temporary Waoe-Skatine Rinks 0 10402 9125 8325 8500 ~25 -7% 1043 Temnorarv Wai2e-Park Maint 11425 9613 11700 11700 12000 300 3% 1210 Pera Emolover Exnense 5031 6376 6785 6335 7595 810 120/0 1220 Fica Exoense 9188 11 062 11615 10885 12780 1165 100/0 1300 Insurance Expense 9055 13291 15170 13355 12440 -2730 -18% Suh-Total 146991 179935 185390 172880 200200 14810 8% SUPPLIES 2010 Office Supplies/Accessories 81 207 200 205 200 0 0% 2020 Conier/Paner Exoense 50 50 50 50 50 0 0% 2030 Printed Forms 47 0 50 100 50 0 0% 2111 Uniform Exoense 704 745 705 705 705 0 0% 2120 Motor Fuel-Gasoline 2639 2637 2700 2600 2700 0 0% 2121 Motor Fuel~Diesel 1881 1604 2000 2400 2450 4SO 23% 2151 Shoo Materials-Park 630 855 1000 800 1000 0 0% 2210 Equinment Maint Materials 3437 5202 4650 4000 4500 -ISO -3% 2230 Bid. & Grod Maint Materials 11630 20247 12000 10000 12000 0 00/8 22SO Landscapin. Materials 3957 3561 4000 4000 4100 100 30/0 2400 Small Tools & Minor EquiD 436 622 500 650 600 100 20% 2401 Safetv EquiDment 198 84 100 200 150 50 50% Sub-Total 25690 35814 27955 25710 28505 550 20/0 OTHER SERVICES & CHARGES 3030 Prof Services-Enl!'ineerin2 Fees 0 12065 11 000 17000 15000 4000 36% 3060 Clerical Services Fees 0 341 0 0 0 0 0% 3180 Vehicle LicenselInsDect Fees -5 0 0 0 0 0 0% 3210 Telenhone Exoense 417 747 1000 750 800 -200 -20% 3215 Cell PhoDe Char..s 0 37 100 50 50 -50 -50% 3310 Milea2e Reimbursement 949 499 750 450 600 -150 -20% 3810 Electric Utilities-General 1950 4553 4200 4600 4700 500 120/0 4010 Cleanin. & Waste Remoyal 952 606 1000 1200 1500 500 50% 4033 Pvmt M.mt-Seal CoatiD. 7935 3970 10000 0 18000 8000 80% 4040 Maint of Vehicles & EQDiD 1255 2149 1800 1800 1850 50 3% 4050 Tree Removal-Public Prop 2536 1888 2500 2500 2S00 0 0% 4055 Tree Removal-Private PrOD 2164 521 2000 1000 1000 -1000 -50% 4058 Weed ControllRemoval 60 15 50 50 50 0 0% 4090 Other Services 1467 517 600 500 500 -100 -17% 4150 EouiDment Rental 295 303 350 300 300 -SO -14% 4180 Sanitation/Facilitv Rental 749 1082 1200 1800 1800 600 50% 4330 Dues/SubscriDtions/Licenses 229 220 250 200 250 0 0% 4370 Trainin2 & Subsistence 746 851 920 500 900 -20 -2% 4900 Misc Communitv Proiects 998 1362 1500 1650 1750 2SO 17% Sub-total 22697 31726 39220 34350 51550 12330 31% . . . .- . ARDEN HILLS 2000 BUDGET . CAPTIAL OUTLAY 5400 Other E ui ment 20053 1078 600 0 28500 27900 4650% 5500 Heav Machiner & Auto 0 20888 24200 27325 25000 800 3% 5900 Trees and Landsca in 29191 0 0 0 0 0 OD/O 5903 Pia round E ui ment 446 32972 38000 43725 33000 -5000 -13% Sub-Total 49690 54938 62800 71 050 86500 23700 38D/o TOTAL EXPENDITURES 245068 302413 315365 303990 366755 51390 16% . . ARDEN HILLS 2000 BUDGET 7212 0 Trsfto Pro ram Fd 226 16300 0 16300 0 0 -16300 -100% 7215 OP Trsf 10 TCAAP Fd 229 0 183700 25000 25000 0 -25000 -100% 7240 0 Trsf to Bid Fd 408 300000 118750 118750 300000 108750 -10000 -8% 7242 0 Trsfto Ca E ui 411 28500 0 0 0 0 0 0% 7243 0 Trsfto Fire E ui 412 47500 0 22500 22500 0 -22500 -100% 7260 0 Trsfto PIR 501 48000 0 0 151000 0 0 00.10 TOTAL EXPENDITURES 440300 302450 182550 498500 108750 -73800 -40% . . . . . CITY OF ARDEN HILLS ~ p ">1, !".~.. "'_~ ~~.- i~!. 'i c'.. --'. ~,.""", i' ..1 ','." . .: - ! ~ ' t~,'"...",_~~ ~~~ g/"1 [Cfl' C~l ~~ MEMORANDUM DATE: August 9, 1999 TO: Mayor and Councilmembers Terrance Post, City Accountant @ Interim City Administrator Compensation Approvals FROM: SUBJECT: The purpose of this memorandum is to document certain salary and beuefit actions for the Interim City Administrator position, These items were generally presented to the City Council at the July 26, 1999 Council meeting, I. Augmentation Pav A At a rate of $800,00 per biweekly pay period. This generally corresponds to 150% of the difference between the current City Administrator and City Accountant salaries. B. Commence the augmentation pay beginning with Payroll #17 (7/31/99 - 8/13/99) until the City Administrator position is filled. The earlier request was to begin the augmentation with Payroll #18, but, as a practical matter, the assignment has already begun. 2, Car Allowance Beginning with the second half of August 1999 payroll, receive the current City Administrator monthly car allowance of$295,00, until the City Administrator position is filled, 3. Vacalion Leave Accrual Authorize a year-end exception for lhe Cily Accountant at December 31, 1999 to allow vacation leave to exceed the maximum allowed by ordinance. (i.e., 170 hours). Recommendation If Council wishes to formally approve these items, they should do so by motion at the August 9, 1999 City Council meeting, 08/06/99 FRI 15:48 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT .. . City of Arden Hills I4i 001 ********************* *** TX REPORT *** ********************* 4706 6461220 KMWB WB23 MPLS M 08/06 15:47 01'15 5 OK 08/06/99 FRI 16:06 FAX 6126337839 TRANSMISSION OK TXlRX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT .. . CIty of Arden Hills IiZI 001 ********************* 3** TX REPORT *** ********************* 4709 6286833 08/06 16:04 01'09 4 OK 08/06/99 FRI 16:09 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION lD ST, TIME USAGE T PGS, SENT RESULT .. . City of Arden Hills Ii1J 001 ********************* *** TX REPORT *** *****'*************** 47ll 6333846 08/06 16:06 02'23 4 OK 08/06/99 FRI 16:10 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTlON TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT .. . City of Arden Hills Ig] 001 ********************* *** TX REPORT *** ********************* 4710 6339550 08/06 16:09 01'08 4 OK 08/06/99 FRI 15:53 FAX 6126337839 TRANSMI SS ION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT , . City of Arden Hills [i!] 001 ********************* *** TX REPORT *** ********************* 4707 6123701378 BRW, INC, 08/06 15:52 01'17 5 OK 08/06/99 FRI 16:17 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT .. . C1 ty of Arden Hi Us I4i 001 ********************* *** TX REPORT *** ********************* 4713 6122279371 08/06 16:15 01'37 4 OK 08/06/99 FRI 16:19 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT .. . City of Arden Hills Ii!J 001 ********************* *** TX REPORT *** ********************* 4714 4821262 08/06 16:17 01'37 4 OK 08/06/99 FRI 16:15 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT .. . City of Arden Hills 141001 ********************* *** TX REPORT *** **************'****** 4712 4810551 08/06 16:13 01'40 4 OK 08/06/99 FRI 16:04 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . tt City of Arden Hills I4i 001 ****************s***s *** TX REPORT ". ********************* 4708 6124219511 08/06 16:01 03'01 9 OK . . . . . CITY OF ARDEN HILLS MEMORANDUM DATE: August 6, 1999 TO: Mayor and City Council Q Brian Fritsinger, City Administratti'\!J Administrator Comments for the August 9, 1999 Council Meeting FROM: SUBJECT: PLEASE NOTE THE CHANGE OF MEETING TIME i!1 A SPECIAL MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY (EDA) IS SCHEDULED FOR 7:25 P.M. 1. 2000 Budl!et/CIP Discussion The City Council is asked to review and provide input on the most recent draft of the 2000 budget and 2000-2004 Capital Improvement Plan. 2. Approval of Minutes The City Council is asked 10 approve the Minutes of the July 12, and July 26,1999 Regular Council meetings. 3. Consent Calendar a. Claims and Pavroll The City Council is asked to approve vendor claims in the amount of $393,186.45 and payroll for the period most recently ended. The Council should note payment to Infrastructure Technologies in the amount of $30,360.90 for final paymenl on the 1998 Sewer Rehabilitation Project; to Balfany Development Inc. in the amount of $75,375.00 for release of a portion of the Development Agreement escrow; to BRW, Inc. in the amount of $24,799.91 for June engineering services; to Miracle Recreation in the amount of $17,782.75 for the Arden Oaks play structure; to Ramsey County in the amount of$55,765.38 for August law enforcemenl; and to the City ofRoseville in the amount of$138,483.81 for second quarter water purchases. b. Accept Resil!nation. City Administrator. Brian Fritsinl!er The City Council is asked to formally accept the resignation of the City Administrator. Adminislrator Comments for the August 9, 1999 Council Meeting Page Four August 6, 1999 j. Kevin Rinl!Wald Proclamation The City Council is asked to consider the proclamation thanking Mr. Kevin Ringwald for his years of service. . l . . . e e e CITY OF ARDEN HILLS MEMORANDUM DATE: August 6, 1999 TO: Mayor and City Councilmembers a;'" Brian Fritsinger, City Administrator by ;fJ11ji : 2000 Budget12000 - 2004 Capital Improvement Plan (CIP) FROM: SUBJECT: Attached, the City Council will find the summary comparison of General Fund revenues, expenditures and operating transfers for the proposed 2000 Budget. This summary also provides a history back to 1995. Staffwill provide a detailed breakdown of the budget by department at Monday's meeting. This breakdown will directly correlate to the summary document. In addition, staff will provide an updated CIP document for Council review and comment. As the Council reviews these documents, it should keep in mind that they are still in draft form. 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MINUTES T CITY OF ARDEN HILLS, MINNESOTA DRAF CITY COUNCIL MEETING JULY 12, 1999 7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDERlROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:30 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Gregg Larson, Paul Malone, and Lois Rem. Absent: None Also present were City Administrator, Brian Fritsinger; Public Works Director, Dwayne Stafford; City Accountant, Terrance Post; City Engineer, Greg Brown, BRW; and Recording Secretary, Lori Rolfson. ADOPT AGENDA MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to adopt the agenda for the July 12, 1999, regular City Council. The motion carried unanimously (5-0). . APPROVAL OF MINUTES A. June 28,1999 Regular Council Meeting Councilmember Larson noted that on page two, last paragraph before the motion, Mr. Post had been explaining why the bond issue for Presbyterian Homes had included amounts of money that would be spent in other cities. Mr. Post had indicated that Presbyterian Homes had approached other cities to see if there would be any conflict with other bond issuance's planned for this year, and that the upper limit of bank qualified debt was $10,000,000 each year, which the bond proposal would have exceeded. Mr. Post had further explained that since Arden Hills was not planning any debt issuance debt this year, the City was the logical candidate to issue the bonds through Councilmember Larson noted that the bond issuance was for $30,000,000 and it would seem that this would have exceeded the debt-qualified limit. He assumed that what Mr. Post had been saying was that some of those cities were planning to issue bonds for this year. Mr. Post stated that those cities had either already issued, or were planning to issue bonds this year. These cities wanted to retain their ability to have those debts remain bank qualified. Since the Presbyterian Homes issuance was so large, they knew it would not be bank qualified. Councilmember Larson asked if this would also be true for the City of Arden Hills. Mr. Post explained that if the City were to issue any debt this year, it would not be bank qualified. Councilmember Malone added ARDEN HILLS CITY COUNCIL - JULY 12, 1999 DRAFT 2 . that, from the City's point of view, the first $10,000,000 of the bond would be bank qualified and the remaining $20,000,000 would not be. e Councilmember Larson asked how this debt is affecting the City of Arden Hills. If there is an upper limit of $10,000,000 per year and the issuance is for $30,000,000, is all of the $30,000,000 issued in the same year? Mr. Post stated that the issuance would occur within one year. He noted that the upper limit is only for bank qualification, not how much debt the City can issue in one year. Since the City is not planning to issue any debts this year, this bond issuance will not impact the City. With regard to page four, paragraph two, first sentence, Councilmember Malone stated that he recalled Mr. Tolaas making these comments, however, he did not believe that the information was correct. He did not believe that the City staff actually worked with Ramsey County on this design proposal. Mr. Fritsinger stated that staff had been involved in the meetings regarding the frontage road options. Councilmember Malone stated that the implication with the way this statement was made was that staff agrees with the proposal, which staff did not endorse. Mr. Fritsinger stated that when Mr. Tolaas had presented staffwith this proposal, the reaction from staff was that an agreement on the ramp design had already been made and staff would not support the proposal. Additional conversations were held with staff and Ramsey County and some members of the City Council were informed of the proposal. Staff then discussed with Ramsey County, if MnDOT were to require a frontage road, how to design a frontage road which will best work for the City and work in the area. e Councilmember Malone stated that he would prefer that this sentence start with "Mr. Tolaas stated that..." otherwise the sentence suggests that staff had supported the frontage road option. With regard to the third sentence of the same paragraph, Councilmember Malone noted that traffic traveling in either direction on US Highway 10 traffic would not be able to access Highway 96, as all accesses would be eliminated with that proposal. Mr. Fritsinger stated that this was correct. Councilmember Malone stated that on page four, paragraph three, the third sentence should state, "This option does put a greater focus on the interchange at Highwav 96 and I35W." On page five, fifth paragraph, first sentence, Councilmember Malone stated that he was not sure that this information was correct. Mayor Probst stated that the information was correct because he was referring to Old Highway 10, the frontage road. Councilmember Malone asked Mayor Probst if the rest of paragraph five was correct. Mayor Probst stated that the remaining information in paragraph five was correct. MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to approve the meeting minutes of the June 28, 1999 Regular Council Meeting, as amended. The motion carried unanimously (5-0). . ARDEN HILLS CITY COUNCIL - JULY 12, 1999 DRAFT 3 e CONSENT CALENDAR A. Claims and Payroll B. Regular Employee Status, Scott Freyberger MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda. There were no public comments. UNFINISHED AND NEW BUSINESS A. Pay Estimate #3, Forest Lake Contracting Mr. Brown explained that he was presenting Pay Estimate #3 for the West Round Lake Road Improvements, Phase I. The City of Arden Hills awarded Forest Lake Contracting, Inc. of Forest Lake, Minnesota this project on March 8,1999. . This third payment represents work accomplished to date. The Contractor has placed the sand base for the road and is almost fininhed placing the class 5 base. Grading of the pond and roadway are complete and the curb work will begin this week. Payment Estimate #3 was a large amount because it included the remainder of the earthwork, the sand sub-base, and any other items not paid under Pay Estimate #2. Mr. Brown advised that the Arden Hills City Engineer recommended the Council approve Pay Estimate #3 for Forest Lake Contracting, Inc. of Forest Lake, Minnesota in the amount of $271,719.87. A retainage of5% is being held for the project. Mayor Probst asked Mr. Stafford ifhe was happy with the work accomplished so far. Mr. Stafford stated that he was happy with the work and noted that the Contractor was ahead of schedule and has been very cooperative. e Councilmember Malone stated that he had been surprised to see the dip in the road. Mr. Brown agreed that the road is lower at one point. He explained that, once Phase II is completed, the grade will break-even at the center of the Nott Company. Temporarily, the grade will be slightly steeper, at an approximate three percent grade. In the final analysis of Phase II, there will be an approximate one and one-half percent grade. The area at which these grades will meet will be milled out to the west side and the east side will be more gradual. Once the curb is cut, the dip will not be so severe. ARDEN HILLS CITY COUNCIL - JULY 12, 1999 DRAFT 4 Councilmember Malone confirmed that West Round Lake Road would be downhill. Mr. Brown stated that West Round Lake Road would go downhill slightly. The high point will be e approximately the center of the Nott Company, with drainage north to the retention pond. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve Pay Estimate #3 for Forest Lake Contracting, Inc. of Forest Lake, Minnesota in the amount of$271,719.87. The motion carried unanimously (5-0). B. Pay Estimate #3, Final Pay Estimate, Jay Brothers Mr. Brown explained that Pay Estimate #3 represents the final payment for the Lift Station Number Three Reconstruction Project. The majority of this project had been complete last winter and there were a few minor clean-up items that had to wait until this spring and summer. These included site grading and the laying of class-5 material for access to the site for City maintenance. The final payment represents the release of all withheld retainage Mr. Brown advised that the Arden Hills City Engineer recommended the Council approve Pay Estimate #3 for Jay Brothers, Inc. of Forest Lake, Minnesota in the amount of $7,507.34 Mayor Probst asked Mr. Stafford if he was happy with the outcome of this project. Mr. Stafford stated that the Lift Station had been up and running for five months. He noted that there had been some minor grading work that was held until spring to allow for any soil settling which may occur. He added that the new Lift Station was a major improvement to the City sanitary sewer system. e Mayor Probst noted that-the-road appears to run along the propwy-line-ofthe site. He lIEk-ed if there was an easement for the road. Mr. Stafford stated that there is an easement in this area for the sewer line that runs to the south and follows the shoreline between the homes on Siems Court and the shoreline. Property owners do use this easement at times as it allows easy access to the lake. Councilmember Malone noted that this project was completed approximately $400 below the contract price which seemed atypical. Mr. Brown stated that the Contractor had aimed for meeting the contract budget. In this case, there was not a lot of uncertainty in the job as it primarily involved large, lump-sum items. On items that could exceed budget, they were estimated conservatively. MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to approve Pay Estimate #3 for Jay Brothers, Inc. of Forest Lake, Minnesota in the amount of $7,507.34. Councilmember Larson asked if a guardrail would be installed between the control panel stainless steal casing and the road. Mr. Stafford stated that he did not recall this being part of the contract. Councilmember Larson asked if there was a future plan for a guardrail in this location. Mr. Stafford stated that there is a plan to pour a walk to the roadway, but no plan for a guardrail. _ Mr. Brown stated that he was comfortable with the separation in this area and it does meet the ... clearance criteria for a County road. e . e ARDEN HILLS CITY COUNCIL - JULY 12, 1999 DRAFT 5 Councilmember Rem stated that she had visited the reconstructed Lift Station and did not recall comments regarding a guardrail in this location. She agreed that there was plenty of separation to not warrant the installation of a guardrail. The motion carried unanimously (5-0). C. Resolution #99-20, Supporting a Joint Powers Agreement Between the City of Arden Hills and Ramsey County Regarding County Collection of Recycling Fees for the City Mr. Stafford explained that the City of Arden Hills pays approximately $0,000 per year for residential curb-side recycling and spring and fall cleanup days. Approximately $20,000 of this cost is funded by by Ramsey County. The remaining $50,000 is funded by residential property owners. This results in an annual property tax service fee of approximately $22.00 per parcel. For the past eight years, Ramsey County has collected these fees under a Joint Powers Agreement with the City. The original fee charged by the County for the collection service was $.12 per parcel, per year. The County has now raised their collection fee to $.40 per parcel, per year, beginning in the 1999/2000 year, under the new Joint Powers Agreement. Mr. Stafford stated that Mr. Post had indicated it would still be cost effective for Ramsey County to continue recycling service fee collection for the City of Arden Hills. The process by the County is that they add the $.40 per parcel to the $22.00 per parcel and add this to the tax ~Li:1lc;Ulc;uL Mr. Stafford stated that Ramsey County is asking that the City of Arden Hills renew the Joint Powers Agreement until the year 2004. Either party may cancel the agreement at their discretion following a 180-day written notice to the other party. Mr. Stafford advised that Staff recommended the City County adopt Resolution #99-20, supporting a Joint Powers Agreement between the City of Arden Hills and Ramsey County regarding County collection of recycling fees for the City. The recommendation is subject to the City Attorney reviewing the agreement and making any minor non-substantial changes as necessary . Mr. Stafford noted that under the first paragraph of the Resolution, the date 1993 should be changed to 1991. MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to adopt Resolution #99-20, as amended, supporting a Joint Powers Agreement between the City of Arden Hills and Ramsey County regarding County collection of recycling fees for the City, subject to the City Attorney reviewing the agreement and making any minor non-substantial changes as necessary . ARDEN HILLS CITY COUNCIL - JULY 12, 1999 DRAFT 6 Mayor Probst confirmed that this Joint Powers Agreement was the same as the previous agreement. Mr. Stafford stated that this agreement was almost identical to the previous one. e Mayor Probst noted that in Section N on page two of the agreement it stated that "The City shall pay the County up to $.40 per parcel..." He asked if this was a fixed cost or if there was any chance that it could be less. Mr. Stafford stated that this was a fixed cost and will remain for this five-year agreement. Although it had been stated that $20,000 of the fee comes from Ramsey County taxes, Mr. Post noted that these funds actually come from the State of Minnesota SCORE grant which is distributed by Ramsey County. Councilmember Larson confirmed that the City is charging $22.00 per year that results in some revenue for the City. This revenue is then used to pay for the recycling program costs, which is balanced by the payment of the SCORE grant money. Mr. Stafford stated that the $22.00 per parcel, per year, plus the SCORE money covers the entire recycling fee for the City. Mr. Post noted that the SCORE grant program subsidizes residential recycling service fees. The motion carried unanimously (5-0). D. Proposed Public WorkslParks Maintenance Facility, Space Needs Study, TKDA e Mr. Fritsinger explained that, over the last couple of months, the City Council had discussed a newrnaintenance faciliry, especially since the point in time when Congressman Vento and Senator Grams submitted language into the Defense Bill which dealt with the transfer of property on the Arsenal from the Army National Guard to the City of Arden Hills and to Ramsey County. At that time, Ramsey County had solicited each of the various taxing districts within Ramsey County to participate with their consultant to help with the space planning and study of the maintenance facility complex. The City Council had directed staffto contact Toltz, King, Duvall, Anderson and Associates, Inc. to discuss the undertaking of a space planning study for the proposed maintenance facility. Toltz, King, Duvall, Anderson and Associates, Inc. has been working with Ramsey County on the space planning study for their proposed maintenance facility. Attached to the staff report was a proposal from Toltz, King, Duvall, Anderson and Associates, Inc. to work with the City of Arden Hills on this project. The study would be completed on an hourly basis at a cost not to exceed $8,500. Mr. Fritsinger stated that the proposal was straightforward. He noted that City Attorney Filla had not yet reviewed the proposal and staff will have this done accomplished to proceeding. Mr. Fritsinger stated that, in talking with Toltz, King, Duvall, Anderson and Associates, Inc., the one area that the City of Arden Hills and Ramsey County did not want to get into at this point _ was the idea of a joint-use facility. The City staff and Ramsey County felt it would be ... appropriate to review the study completed by the City in the early 1990's and using this as a e . ARDEN HILLS CITY COUNCIL - JULY 12, 1999 DRAFT 7 baseline to move forward. He felt that this issue should be discussed at a later date when all the parities that could potential be a part of a joint-use facility would be at the table. Toltz, King, Duvall, Anderson and Associates, Inc. had proposed to do some of this work for approximately an additional $4,500. This portion had been removed from the proposal. Mr. Fritsinger stated that he felt the amount being charged by Toltz, King, Duvall, Anderson and Associates, Inc. was fair, although it was slightly higher than the amount spent on the City Hall facility study. However, the City Hall study had been part of a larger contract. Mr. Fritsinger advised that staff recommended that the City Council authorize the execution of an agreement with Toltz, King, Duvall, Anderson and Associates, Inc. for the space planning study for the proposed Public WorkslPark Maintenance facility, in an amount not to exceed $8,500, subject to review by City Attorney Filla. Councilmember Malone noted that the study would consider a 10-year space needs projection. He asked if the City of Arden Hills had discussed with Toltz, King, Duvall, Anderson and Associates, Inc. the future developments of the TCAAP area. Mr. Fritsinger stated that staff had not discussed the TCAAP area and indicated that he would. Councilmember Malone stated that the square footage of the TCAAP area should be considered. Mayor Probst agreed with Councilmember Malone and noted that the study should move forward. This study should include information from staff regarding how they see maintenance operations taking place in the future and what equipment may be needed for any additional development. e Councilmember Larson asked if any of the other nine organizations expressed any interest in the proposal. Mr. Fritsinger stated that, to the best of his knowledge, none of the other organizations have expressed any interest. The Mounds View School District did contact the City two weeks ago expressing interest in participating in the proposal. He forwarded the School District to Mr. Paul Kirkwald and, at this point, he was not sure what role they may play in this proposal. He added that the Minnesota Army National Guard has not proceeded with any sort of space study. Councilmember Larson asked if staff had heard from the Sheriff Department with regard to the proposed facility. Mr. Fritsinger stated that he had heard from Commissioner Bennett regarding the Sheriff having potential interest in these activities. Councilmember Aplikowski asked why the space needs study would not project further out than the proposed 10-year span. Mr. Fritsinger stated that this time limit was typical for most studies he had been involved with. The TCAAP area is unique for the City and it would make sense to take a longer look. He noted that the City Hall study was for 10 years as well. Councilmember Aplikowski stated that she did not like these sorts of studies. She felt that the City already knows all of what it will need. With regard to the addition to the recommendation that City Attorney Filla review the agreement, Mayor Probst noted that the City Council had discussed the execution of agreements in the form ARDEN HILLS CITY COUNCIL - JULY 12, 1999 DRp,.FT 8 as submitted by the consultants. The question had been raised whether or not the City should _ establish its own form of agreement. He noted that this particular agreement was not risky and ... he was comfortable with the addition to the recommendation. MOTION: Councilmember Malone moved and Councilmember Larson seconded a motion to authorize the execution of an agreement with Toltz, King, Duvall, Anderson and Associates, Inc. for the space planning study for the proposed Public WorkslPark Maintenance facility, in an amount not to exceed $8,500, subject to review by City Attorney Filla. The motion carried unanimously (5-0). E. Municipal Code Codification, Chapters 5 - 7 Mayor Probst led the discussion on the potential changes to the municipal code, Chapters 5-7. The City Council and staff discussed numerous ideas, thoughts, questions, and changes to these Chapters of the Code. Staff was directed to note the various suggestions for the League of Minnesota Cities and forward these to the League at its earliest opportunity. Councilmember Malone asked how many Chapters of the Code the City Council would be reviewing at its next meeting. Mr. Fritsinger stated that he would be presenting the Council with the final three Chapters. Councilmember Malone suggested that staff present the Council with the Chapters related to traffic and utilities and hold off on the building Chapter. Mr. Fritsinger concurred. ADMINISTRATOR COMMENTS e With regard to agenda item number eight, Council Comments and Committee Liaison Activity Reports, Mr. Fritsinger stated that this item stemmed from conversations with the committees and some of the concerns that they expressed regarding how to communicate back and forth with the City Council. He was not sure that this was the appropriate time to include this in the agenda. Since it was 10: 10 p.m., it may be too late to really focus on this issue. He suggested that this item be added at the beginning of the agenda for the next meeting. COUNCIL COMMENTS Councilmember Larson stated that he had attended a Fire Board meeting. He indicated that, after three meetings, the Board was finally able to get the Fire Department to agree that the Board has the ability to approve expenditures from the reserve funds. The Fire Department will either have to present the Board with any proposed expenditures prior to the expenditure or, if it is an emergency, after the fact. Councilmember Malone stated that the Planning Commission, at its July 7, 1999 meeting, approved a site plan for Bethel College to construct gates at the east and west entrances. He did not feel that this site plan should have been approved because the proposed eastern gate is moved closer to Highway 51 than shown on the master plan. He invited the City Council to review this situation. e e e e ARDEN HILLS CITY COUNCIL - JULY 12, 1999 DRAFT 9 With regard to the City re-keying the City Hall, Councilmember Malone suggested that staff consider access cards rather than keys. He noted that he did not actually need a key, as he had never used the one he has. Mr. Fritsinger stated that staff has considered different mechanisms and found that access cards were the worst option. It was suggested to staff that a code key would be a better option. However, the code key would cost an additional $500. Staff had decided that this was not a large issue at this time. With regard to the issue of keys, Mr. Fritsinger stated that, with the new facility, one consideration would be how the City Council plans to utilize the space. He indicated that in other cities, some Councilmembers visit the City Hall on a regular basis. However, the City of Arden Hills' Council has not been interested in spending a great deal oftime at the City Hall. He noted that the Council and Committees are generally not required to lock the facility and it would be worth discussing whether or not the Councilmembers want keys. Mayor Probst stated that, as the City considers the new City Hall facility, it should consider the use of code access pads. He agreed that this would not be a worthwhile expenditure for the current facility, as this facility will not be used for a long enough period of time to warrant the expenditure for access pads. Mr. Fritsinger agreed that the new facility may need to be keyed differently, however, code access pads had not been included in the plan. Councilmember Aplikowski stated that the City Council should congratulate itself and Mr. Fritsinger because today marked Mr. Fritsinger's sixth year with the City of Arden Hills. Councilmember Aplikowski stated that Operations Committee would be meeting for the first tiJll~ UIl Thw,Jay, July 15,1999. She. noted. tLItt I'wt all members have been-appointed yet and she hoped that this Committee would take off to a good start. Mr. Fritsinger asked ifCouncilmember Rem had any additional information regarding interest in the Parks and Recreation Committee. Councilmember Rem stated that she did not have any additional information and indicated that she would follow-up on this issue. With regard to the proposed Bethel College park project, Councilmember Rem noted staff had indicated that the Parks and Recreation Committee had unanimously been opposed to this project. The Parks and Recreation Committee had determined that it would not be worth while for the City of Arden Hills to make a financial commitment to be involved with this park project because the City would not gain regular use of the facilities. Mr. Fritsinger stated that this clarification was important, as he had not been aware that the Parks and Recreation Committee had only been opposed to the financial commitment to the park project. He had assumed that the Committee had been opposed to the entire project. Councilmember Rem stated that she would clarify this, however, the staff memo had suggested a much stronger opposition than she had recalled. Mr. Fritsinger stated that staff had met with the Bethel College representatives and the last meeting was not very positive with regard to the Bethel College park project. Staff had left this meeting with Bethel College with the position that it was time to query the Parks and Recreation ARDEN HILLS CITY COUNCIL - JULY 12, 1999 DRAFT 10 Committee to find out their position. Both the City staff and Bethel College had believed that the Committee did not want to be involved with this project. Staff had contacted the Committee e Chairperson in order to discuss with the Committee whether or not the City should be involved. Councilmember Rem stated that her understanding from the Parks and Recreation Committee meetings had not been for an entire shutout of the project. The consensus had been that the City not participate financially. Mayor Probst stated that he had spoken with Mr. Moore and Mr. Messerly regarding this issue last week and had been informed that the consensus was that City should not participate in this park project. The primary reason for this was the fact that the City would not gain use of the soccer fields for the fall soccer league. He noted that there had also been discussions regarding the City gaining fee title to the property and he was not sure if this was still part of the deal. There have been indications that Bethel College intends to proceed with some sort of recreational development with or without City involvement. It was his belief that the City would be better off being involved as a partner in this project. Mayor Probst stated that he had asked Mr. Fritsinger to arrange a meeting with Bethel College and the City Council in order to determine if the City had reached a point where it can make a decision, or if more information is required. Councilmember Rem stated that the concern of the Parks and Recreation Committee had been that, when it came down to scheduling the park facilities, the City would not gain much use of __ the facilities. The Committee would prefer that the City spend money in a project that would .. a:llu w the City a more-fflng term benefit. Councilmember Rem stated that she had received a call from a resident complaining that the City Council meetings are being broadcast with no sound. She noted that the tapes of the meetings were not being sent to the library. Councilmember Rem stated that she had attended the League of Minnesota Cities conference. At this meeting she had been informed by a resident of Arden Hills that Mr. Scherbel was the most helpful Building Inspector he had ever worked with. Councilmember Rem stated that many residents are calling the recent Day in the Park event the best ever. She expressed her appreciation to the Parks and Recreation staff for their hard work on this event. Councilmember Larson stated that, with regard to the Bethel College park project, if the City is going to approach the College to determine what their final offer would be, the City must know what its bottom line is. Mr. Fritsinger stated that one struggle with this issues was if it makes sense for the City to participate if it is unknown how much it would cost the City. The plan had been to come up with a good design which would benefit both parities, determine the cost of this design, then decide if the City would be willing to participate financially. He stated that the City _ must work through this process in order to determine the value to the City and he was not sure ... that the City would be able to state what its bottom line would be at this time. e e e ARDEN HILLS CITY COUNCIL - JULY 12, 1999 DRAET 11 Councilmember Aplikowski asked if the City had the proposed summer schedule for this park. Mr. Fritsinger stated that the City was provided with a schedule for both the City and Bethel College. Mr. Fritsinger stated that one issue with the soccer fields was that there would not be much usage for the City in the fall during the week. The City would have full use of the soccer fields on the weekends during the fall. Councilmember Rem stated that what the Parks and Recreation Committee did not approve of was the fact that the City would be allowed use of the soccer fields at night, after the College is done using them. The problem with this was that, in the fall, it gets dark quite early at night and the Committee did not feel that the City would be able to work with this schedule. Mr. Fritsinger noted that it would cost the City a lot more to build fields on its own and they would most likely get the same amount of use as the field at the proposed Bethel College park. Mayor Probst stated that Arden Hills is not a park-rich community and there would be advantages to the park proposal in terms of summer use. There would be a class-A softball field and soccer fields for summer leagues. He indicted that, other than the use of the soccer fields in fall, he did not understand the total opposition to the project. He felt that it would be valuable to discuss this project with Bethel College and ask the College what their bottom line is. Councilmember Larson noted that, if the City asks Bethel College what their bottom line is, the College will most likely ask the City what it specifically wants and he was not sure that the City h",-a-pusitiou as fa! as what the City must ha,{; in order to participatc. Mayor Probst stated that the City has not taken an official position. He presumed that part ofthe interest for the City to participate was that the park would become a City park. The other issue was the extent to which this project would or could be a partnership in terms of how the park is developed. The neighborhood has some significant concerns and interest in the proposed park and, as a partner, the City would have the ability to influence how the park is laid out. The City must determine what Bethel College expects in terms of financial participation. He was not sure what the threshold number should be, however, he would think that ifit was less than $100,000 it may be reasonable. If the College were looking for as much as one-half of a million dollars, it would be an easy decision to not participate. Councilmember Rem stated that the Parks and Recreation Committee saw this proposal as Bethel College's plan and park and that it would be the College's ball fields. The Committee did not get the impression that this park would be a City park at all. Mr. Fritsinger stated that when this proposal first came up, Bethel College had looked at this issue differently. Bethel College had wanted to be responsible for all maintenance, as there will be a special design and materials being used. He stated that the proposal had been presented as a Bethel College complex. Councilmember Rem noted that Mr. Kunkel had never mentioned the City owning the park. Mr. Fritsinger stated that this had not been discussed and was to have been worked out at the end of the process. ARDEN HILLS CITY COUNCIL - JULY 12, 1999 DRAFT 12 Mayor Probst noted that one issue was that the immediate negative attitude of the residents in the e area had an effect on the discussions. Councilmember Aplikowski stated that there is a long history behind the negative attitude by the residents when it comes to Bethel College. She agreed that it would be good for the City to be part of the planning of the proposed park and the City should remain open minded until all questions are answered. Councilmember Larson stated that it did not matter much to him whether the complex would be called a City park or a Bethel College park. What is important was what does the City get by participating in the project, how long would the agreement be for and what, if anything, should the City be paying. Mr. Fritsinger stated that the way the process had been set up was for the City to work on the design and help the neighborhood to understand what was being proposed. What Councilmember Larson had been discussing would be dealt with at the end of this process. Councilmember Malone stated that Bethel College was most likely assuming that the City would help financially. Mr. Fritsinger stated that the attitude of Bethel College had changed because of how long this process had been going on. The City had understood from Mr. Hjelle that anything the City could do to participate would only make the project that much easier. Mr. Hjelle had been asking that the City approach the State of Minnesota or Ramsey County and seek grant funds to help with the project. It was never the understanding that the City would be required to invest park funds into this project. Mayor Probst stated that when these discussions had first begun, Ramsey County had been publicly advertising the Heed for soccer fields and there had beeB an understaBding that there would be financial support from the County. Upon pursuit of Ramsey County funds, Ramsey County had indicated that they did have a need for soccer fields, however they would not participate financially. Therefore, this avenue for the City had been taken away. He stated that it was time to bring this issue to a reasonable closure, as Bethel College will proceed with or without assistance from the City. The College hopes to have this complex ready for use this fall. Mr. Fritsinger stated that the College had felt that, if the City were going to fund raise for the project, this would have to start now. e Mayor Probst stated that this would be a difficult issue for the neighborhood. There have been statements made by residents that there is a need to preserve the wetlands. This not true because the College campus is private property. Mr. Fritsinger stated that the proposed park would meet the Zoning Ordinance and the only outstanding issue was the parking lot. Mr. Fritsinger stated that, whether the City participates or not, Bethel College expects the City to be allowed to use the facilities, however, the City may have to pay for this use. He noted that Bethel College currently uses the City of Arden Hills facilities. Mayor Probst stated that the City has reached its last opportunity to get the agreement for the construction of the new City Hall in writing. Once staff knows the status ofthis issue it will be _ brought to the City Council in order to decide how to proceed. ... DRAFT ARDEN HILLS CITY COUNCIL - JULY 12,1999 13 ADJOURN e MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to adjourn the meeting at 10:45 p.m. The motion carried unanimously (5- 0). Dennis Probst Mayor Brian Fritsinger City Administrator NOTICE OF MEETINGS The next regular City Council meeting will be held Monday, July 26,1999 at 7:30 p.m. at the Arden Hills Council chambers. . . 'I I , .,.\ e e e MINUTES DRAFT CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING JULY 26, 1999 7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDERlROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:30 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Gregg Larson, Paul Malone, and Lois Rem. Absent: None Also present were City Administrator, Brian Fritsinger; Assistant to the City Administrator, Kevin Ringwald; Public Works Director, Dwayne Stafford; City Accountant, Terrance Post; City Engineer, Greg Brown, BRW; and Recording Secretary, Lori Rolfson. ADOPT AGENDA Mayor Probst requested that item number 4B under the Consent Calendar, Operations and Finance Committee Appointment, be considered under Unfinished and New Business as item number 6A. MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to adopt the agenda for the July 26,1999, regular City Council meeting, as amended. The motion carried unanimously (5-0). APPROVAL OF MINUTES A. June 19, 1999 Council Worksession Mr. Fritsinger requested that on page three, fifth paragraph, the end of the first line should read, "...that the design should meet the City's specific needs and consider the ultimate costs..." MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve the meeting minutes ofthe June 19, 1999 Council Worksession, as amended. The motion carried unanimously (5-0). CONSENT CALENDAR A. Claims and Payroll " ARDEN HILLS CITY COUNCIL - JULY 26, 1999 DRAFT 2 ~ MOTION: Councilmember Malone moved and Councilmember Larson seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). e PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda. There were no public comments. UNFINISHED AND NEW BUSINESS A. Operations and Finance Committee Appointment Mayor Probst stated that he had spoken with Mr. Mark Kelliher and he had agreed to Chair the Operations and Finance Committee. He asked that the action to appoint Mr. Kelliher to the Committee be amended to appointment Mr. Kelliher as Chairman of the Operations and Finance Committee. MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to ratify the appointment of Mr. Mark Kelliher as Chairman of the Operations and Finance Committee for the remainder of 1999. The motion carried unanimously (5-0). . B. Planning Case #99-10, Bethel College, Site Plan Review Ms. Randall explained that the Petitioner was requesting approval of a Site Plan for Bethel College, located at 3900 Bethel Drive, to allow a gate at the east entrance and monument fence with sign at the west entrance. The approved Master Plan shows a gate/monument at the east and west entrances. The location of the proposed monument gate and sign at the west entrance was in the approximate location as shown on the Master Plan. The location of the proposed gate at the east entrance was moved closer to Highway 51 than shown on the Master Plan, in order to incorporate the section of road leading to the parking lot to the south of the entrance. At the time the Master Plan was approved, renderings of the monument gate and sign were made and the proposed gate and sign are similar to those renderings. The applicant is proposing to remove the two existing signs at this entrance and construct one new sign. The sign is proposed to be 68 square feet and setback the required 20 feet from the property line. The monument fence is proposed to be six feet in height with eight-foot posts with light fixtures on top. The light fixtures will mimic those already on campus, with a softer bulb due to the location. The fixtures were designed to be more decorative than functional. The applicant has stated that the lights will comply with the lighting standards of the Zoning Ordinance. e . e . DRAFT ARDEN HILLS CITY COUNCIL - JULY 26,1999 3 The gate on the east side does appear very different from the original rendering in the Master Plan. When this gate was original approved, a control gate was discussed at Bethel Drive. When the parking lot was constructed, the gate situation was evaluated. It was decided that a gate would be placed at the parking lot. However, the applicant wanted to retain the option for a future gate control off of the service drive. This would only occur ifthe applicant gained total control of the service drive from the Minnesota Department of Transportation. The applicant has obtained a permit for the placement of the proposed gate from the Minnesota Department of Transportation. The applicant is also working with the Minnesota Department of Transportation to have a portion of right-of-way turned over to Bethel College. A condition was placed on the original approval of the east gate that, if Bethel College relocates the gate to the intersection of the service drive, then a modification of the south corner of the parking lot would be required to allow a second access point for better circulation. At this time, the entrance to the parking lot only accommodates one car in and out. Having two entrances will increase this flow. Bethel College does use this parking lot at all times of the day and the reason for the placement of the gate as proposed by the applicant was for more security in this area, not only for the storage area, but also for the parking lot area as well. The staff had three concerns with the proposed gate at the east entrance. The first concern was that it might cause a problem for motorists that are not familiar with the gate location when the gate is closed between 11 :00 p.m. and 6:00 a.m. A motorist may not realize the gate is closed and may have difficulty turning around. The applicant has provided analysis showing that a passenger vehicle will be able to stop and turn back onto Highway 51 after seeing that the gate is closed. Additionally, there is a deceleration lane when approaching the gate. The proposed gate will reduce the width of the drive at the comer to approximately 20 feet where 24 feet is required. Therefore, cars may have difficulty passing in this location. The applicant had agreed to expand this drive to 24 feet by cutting the corner. The third concern was that the location of the gate does not conform with the Master Plan location. With the proposed location, there is only enough stacking space for one car before blocking the service drive. Staff had proposed an alternative to the Planning Commission for the east gate location. By relocating the service drive, there would be more distance to allow stacking of traffic coming and going. The gate would be moved back farther to allow more time for motorists to realize the gate is closed and allow more space to turn around and re-enter Highway 51. This option would also alleviate the distance problem. The Planning Commission recommended approval of the gate area by widening the drive to 24 feet. The applicant had expressed concern regarding the steep slope in this location and building this up may be difficult. The applicant was comfortable with cutting the corner to widen the ARDEN HILLS CITY COUNCIL - JULY 26, 1999 DRAFT 4 drive. The applicant was also willing to construct the second entrance into the parking lot, off _ the service drive. ... Ms. Randall advised that the Planning Commission recommended approval of Planning Case #99-10, Site Plan, for the construction of the west entrance monument and sign, subject to compliance with the lighting standards of the Zoning Ordinance. The Planning Commission also recommended approval of Planning Case #99-10, Site Plan, for the construction of the east entrance gate, conditioned on: I. Bethel College realigning the western portion of the service road and Bethel Drive to provide for a 24 foot wide roadway. 2. Construction of a second entrance into the existing parking lot off the service drive. 3. The applicant's Professional Engineer approve and sign-off on the east entrance barrier gate plans. Councilmember Larson stated that the way the applicant has proposed the east gate entrance, the access to the gate would be closer to the highway than staff would recommend and the gate was at an oblique angle. He asked how visible the gate would be for someone traveling at a high rate of speed on Highway 51 at night. He noted that the current location of the gate allows a motorist .. to approach the gate head-on, which allows sufficient visibility of the gate when it is closed. He ... asked if how the gate will be marked was discussed at the Planning Commission meeting. Ms. Randall stated that the applicant was proposing to include reflectorized signs on the gate. She also suggested the use of a sign farther up the entryway to warn motorists when the gate is closed. She noted that the proposed signs will be on the gate and will be slightly skewed for a motorist traveling at a high rate of speed. However, the gate will be visible from a distance and there are no hills or bushes in the way. Councilmember Larson asked if there was one-foot contour intervals on the west side at the slope. Ms. Randall stated that the intervals were two foot. Councilmember Larson asked, if the road was moved over according to staffs recommendation, what would be the actual cut-in. Ms. Randall stated that the cut-in would be approximately eight feet. Councilmember Aplikowski stated that the proposed gates would dress up the campus. She indicated that she had driven through Bethel College and noted a great deal of activity on campus. She had been driving a large vehicle and had no problem turning into the east entrance way at highway speed. She agreed that, with the new proposed east gate location, motorists will have to slow down quickly, however, this was not a deterring factor. e , . e e . ARDEN HILLS CITY COUNCIL - JULY 26,1999 DRAFT 5 Councilmember Malone stated that he found the west entrance monument and sign acceptable, however, he did have issues with the proposed east entrance gate. He stated that the proposed east entrance gate would be too close to Highway 51. He did not believe the City would want to allow a situation where gates are constructed right off the Highway. He did, however, understand the argument that the gate will only be closed from 11 :00 p.m. until 6:00 a.m. He asked if the gate would remain open during weekends and holidays. Mr. Bruce Humphries, Bethel College representative, stated that the gate would be open on weekends with the same hours for evening closure. He noted that there might be times at night when the gate will be open for late events. Councilmember Malone confirmed that, without exception, the east entrance gate would always be open during the day. Mr. Humphries stated that this was correct. Councilmember Malone stated he was still concerned for the closeness of the gate to Highway 51. He suggested making the northern turn sharper which would allow the gate to be farther from the road. He asked if the proposed east entrance gate will be permanent or will it eventually be replaced by the original gate that was shown on the Master Plan. Mr. Humphries stated that the proposed east entrance gate would be permanent. He noted the original plan was to construct a monument gate, which is no longer the plan for the east entrance gate. Although he understands the argument that there is not a lot of traffic on this portion of Highway 51, Councilmember Malone stated that he leans towards staffs recommendation for the east entrance gate. Mayor Probst concurred with Councilmember Malone. He was also concerned that, with the alignment as proposed, there would be a 70 foot gate with a curb cut of over 60 feet wide. He did not believe that the City would permit this. He felt that staff's proposed alignment cleans up the entrance area and will help the control traffic through the intersection. He asked the applicant if there was any objections to the proposed recommendation from staff. Mr. Marty Weber, Stanley Consultants, stated that the only problem with staffs alternative was that it would require an eight to 10 foot high retaining wall. This would increase the project budget from approximately $7,000 to approximately $70,000. He stated that Bethel College was attempting to solve this issue as simply as possible. He noted that the Minnesota Department of Transportation requires a 30 foot clear zone from the southbound lane of Highway 51 and the location of the proposed gate would satisfy this requirement. Mayor Probst confirmed that the gate would be located on Minnesota Department of Transportation property. Mr. Weber stated that, once this land is obtained from the State of Minnesota, the gate would be on Bethel College property. Mr. Ringwald asked Councilmember Malone if he had been suggesting moving the road farther to the north. Councilmember Malone stated that he had suggested making the turn-off from Highway 51 sharper so the traffic must slow down more in the deceleration lane. With the current turn-off, traffic is capable of turning the corner at close to highway speed without really slowing down. ARDEN HILLS CITY COUNCIL - JULY 26, 1999 DRAFT 6 Mr. Ringwald suggested that the service drive could be moved to the north. Councilmember Malone stated that this would allow the road to remain in the area that it currently is and eliminate the need for any retaining wall. e Mr. Weber stated that this would require Bethel College to obtain another permit from the Minnesota Department of Transportation to use more of their property. Mayor Probst expressed his concern that the current entrance off Highway 51 was not standard. He was surprised that the Minnesota Department of Transportation had not required this area to be cleaned up. He noted that the east entrance gate being proposed was not as aesthetically pleasing as the proposal for the west entrance gate. However, he did understand Bethel College's desire to keep the costs of the project down. He felt that the proposed east entrance gate would not be a positive long-term solution. Councilmember Rem concurred with Mayor Probst. She stated that she would prefer more distance between the proposed east entrance gate and Highway 51. This would allow more space for a motorist to turn-around when the gate is closed. She noted that the traffic on Highway 51 is busy and this intersection is not clearly visible. The proposed location for the gate may make merging back into traffic difficult. Mr. Weber noted that the gate will only be closed at night and will have reflectorized signs. The students and faculty will be made aware of the gate closing schedule. Additionally, statistics e indicate that the traffic on Highway 51 at night is 87% less than the traffic during the day. If a motorist does approach the gate and find it closed, it will not be difficult to merge into traffic, as there will not be a line of cars. Councilmember Rem confirmed that Mr. Weber was quoting a 1995 traffic study. Mr. Weber stated that this was correct. Mayor Probst noted that when events are held on campus, the traffic flow on Highway 51 will be heavier. He stated that the entrance should be a two-lane road to allow traffic in and out, which was solved by staffs recommended location for the east entrance gate. Councilmember Aplikowski noted that, at the time she drove through the campus, there was only six other cars heading south on Highway 51 and had no problem entering the campus at the east entrance. She did not feel that the traffic loads would be an issue. She believed that the security ofthe campus was the number one issue for Bethel College and the proposed location of the east entrance gate would work better to secure Bethel College's property. Councilmember Malone stated that the City Council couldn't engineer a new Site Plan for the east entrance gate. He did approve of tightening the turn, as well as Mr. Ringwald's suggestion of moving the service road to the north. He stated that he was inclined to approve the Site Plan for the west monument and sign and for further work to be done on the east entrance gate, based on the discussions this evening. . e e e ARDEN HILLS CITY COUNCIL - JULY 26, 1999 DRAFT 7 MOTION: Councilmember Malone moved and Councilmember Larson seconded a motion to approve Planning Case #99-10, Site Plan, for the construction of the west entrance monument and sign, subject to compliance with the lighting standards of the Zoning Ordinance and for a new Site Plan be prepared for the east entrance gate, to address the concerns expressed by the City Council and staff. Mayor Probst asked if it was acceptable to only approve the west entrance monument and sign, or, if by approving the west gate, this would give automatic approval to the east entrance gate. Ms. Randall stated that the Planning Case could be broken into two separate issues. Mayor Probst asked if there would have to be an agreement with the applicant to extend the time of approval. Ms. Randall stated that the approval request would automatically be extended on August 6, 1999. At this point the City would notify the applicant that the request would be extended an additional 60 days. This would allow the applicant time to prepare and present a new Site Plan for the second half of the Planning Case. Councilmember Larson stated that the improvements on the west side of the campus were very attractive and will be a nice addition to the community. He did feel that additional work must be done on making the east entrance gate safer. Mr. Humphries stated that the only concern he would have with delaying approval of the east entrance gate was that students will be returning to college in a couple of weeks. At this time Bethel College cannot provide these students as much safety as they would want. Mayor Probst asked if the applicant was willing to accept the alternative presented by staff in order to gain approval of the east entrance gate at this time. Mr. Humphries and Mr. Weber requested time to discuss this question. Councilmember Rem stated that the east entrance gate would be a permanent situation. Since this gate will be a long-term matter of public safety on a State Highway, it would make sense to take the time needed to create a proper entrance. Councilmember Aplikowski asked, if the west gate was approved and the east gate was not, would the City Council have the opportunity to review a new Site Plan within one month. Mayor Probst stated that this would be possible if the applicant met with staff to resolve the issues of the east entrance gate prior to the next City Council meeting. Ms. Randall noted that the Planning Case could be continued under the rule of 60 days. With regard to Mayor Probst's earlier question, Mr. Weber asked if the Mayor had been referring to the suggestion to move the service road to the north. Mayor Probst stated that the City Council was not in the position of engineering a new Site Plan. He suggested splitting the Planning Case in two parts to take action on the west monument and sign and to reconsider the east entrance gate at the August 9, 1999, City Council meeting, if the applicant is ready at that time. He noted that the Council would be happy to proceed with the option recommended by staff in the staff memo. He stated that the applicant should attempt to make a 90 degree intersection at Highway 51 while still achieving the security wanted by Bethel College. ARDEN HILLS CITY COUNCIL - JULY 26,1999 DRAFT 8 Mayor Probst asked Councilmember Malone if he wished to make a second motion or amend his e first motion. Councilmember Malone withdrew the first motion. Councilmember Larson agreed to this withdraw. Councilmember Malone asked the applicant ifnot approving the west monument and sign this evening would create a hardship. Mr. Humphries stated that this would be problematic as Bethel College intends to begin construction of the west monument and sign immediately. MOTION: Councilmember Malone moved and Councilmember Larson seconded a motion to approve part one of Planning Case #99-10, Site Plan, for the construction of the west entrance monument and sign, subject to compliance with the lighting standards of the Zoning Ordinance, and to continue part two of Planning Case #99-10, Site Plan for the construction of the east entrance gate, until the August 9, 1999 regular City Council meeting. Councilmember Larson noted that the staff report had indicated that the sign on the west side might be illuminated from the outside, or from the inside. He asked the applicant ifhe had indicated that the sign would be illuminated from the inside. Mr. Humphries stated that the illumination for the sign on the west side had not yet been determined. The motion carried unanimously (5-0). e C. Resolution #99-21, Requesting Approval of Charitable Gambling Premises Permit Application for Earthstar Project, Inc. at Pot 0' Gold, Inc. Mr. Post explained that the two-year Premises Permit for the Earthstar Project, Inc. to conduct Class A gambling activities at the Pot 0' Gold will expire on September 30,1999. At the last review of this permit two years ago, the organization was found to be in compliance with Ordinance requirements. Based on current analysis of documents supplied by the organization, and analysis of the organization's trade area spending, they have also complied with Ordinance requirements during this most recent two-year time period. Mr. Post advised that staff recommended the City Council consider approving Resolution #99- 21, a Resolution approving Earthstar Project, Inc. Class A Charitable Gambling Premises Permit renewal application at Pot 0' Gold. Mr. Post noted that, according to Exhibit D of the staff report, the largest trade area donation from Earthstar Project, Inc., over the last two years, was $37,022.94 to the Northwest Youth and Family Services organization. He indicated that Earthstar Project, Inc. Executive Director, Perry Bolin, was available at the meeting to answer questions. Councilmember Larson asked Mr. Bolin to explain what Earthstar Project, Inc. was and how this project was operated. Mr. Bolin explained that Earthstar Project, Inc. is an American Indian social services organization based in Saint Paul. The project has an elderly service program that e ARDEN HILLS CITY COUNCIL - JULY 26, 1999 F~. Y;")ffl ~~ U" '" "l ';''...0''','' rj1t. lJ.~ I ' >.,. ",1, It'- . :f W -.~ tr'""'i Ii 9 e provides home chore services and transportation, coordinates access to health care services and now includes an employment and training program. The organization has a mental health program with a case manager and family counseling. The organization is also involved in housing development. Approximately three years ago, Earthstar completed a 43-unit apartment elderly program for low-income residents of the east side of Saint Paul. Mr. Bolin stated that Earthstar supports programs in this trade area that compliment this mission. These would include youth programs, programs for low-income people and park activities. MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to approve Resolution #99-21, a Resolution approving Earthstar Project, Inc. Class A Charitable Gambling Premises Permit renewal application at Pot 0' Gold. The motion carried unanimously (5-0). D. Seal coating Bids Mr. Brown eXplained that bids were received and opened for the 1999 Seal Coating Project on July 21, 1999. One bid was received from Allied Blacktop in the amount of $25,970. The bid included a 10 percent bond as required by the Project Manual and was verified. e Mr. Brown indicated that one issue with this bid was that the Contractor did not include a bid price for slurry seal coating the park trails, indicating that a subcontractor was not available to perform the work. Slurry seal coating in the metro area is predominately accomplished by a contractor located in Madison Wisconsin. BR W contacted this contractor and they indicated that they are too busy to do work in the Twin Cities this year on projects with small scopes such as that included in the trail portion ofthe project. Therefore, Allied Blacktop did not include a bid for this work. The project includes seal coating of Valentine Lake Road which was reconstructed in 1995 and received a final bituminous wear course in 1996. The pavement markings on Valentine Lake Road are a pre-formed type, manufactured by 3M and designed to last longer than standard painted or epoxy tape markings. Seal coating of this street would cover all of the existing markings before the end of their useful life. In order to preserve the markings, they must be covered with tape prior to the seal coating operation. Included in the bid were provisions to preserve a single dashed yellow centerline, stop bars and turn lanes. The contract bid amount for this work was $1,550. The City Engineer estimates that the cost to protect all of the existing markings would be approximately $10,000. This was not included in the contract, as this would cost almost as much as the sealcoating, which was approximately $12,000. The Contractor had indicated a willingness to protect all of the existing markings at a cost of approximately $8,900. If the City Public Works Department was to contribute some labor in the removal of the tape, the cost for this work would be reduced approximately $1,700. Therefore there would be an approximate $7,200 expense to protect the entire street markings on Lake e Valentine Road, plus City staff time. D.'1""> ,,""''''''' ','" "J''''I, [" . .t' f:\'<'" L \'. Ut"m N , ~'" ;",*~~ a ARDEN HILLS CITY COUNCIL - JULY 26, 1999 10 Another option the City has would be to seal coat and re-stripe the street under the existing . agreement with Ramsey County Public Works. The County has indicated that they would re- stripe the street in its current configuration for approximately $2,500. The painting of the stripes would last approximately one to two years. If the markings were protected, they would last an additional four to five years. Mr. Brown stated that one question to consider was whether or not all the existing striping is needed. He was not convinced that the road required double lines. Although only one bid was received for the work, Mr. Brown stated that the City Engineer feels that the Contractor's bid represents a reasonable and fair price. The City has had very positive experiences with Allied Blacktop in the past and is confident that the Contractor is able to complete the work satisfactorily. Mr. Brown advised that the City Engineer recommended the award of the 1999 Sealcoating Project to Allied Blacktop for the total amount of $25,970. If the City Council elects to include sea1coating of the Lexington Avenue trail and/or protection of the existing striping along Valentine Lake Road, then the City Engineer will prepare the necessary Change Order document with the Contractor for Council approval. Mr. Brown stated that one other option for Lake Valentine Road would be to delay the seal coating. He noted that according to the City's schedule, this would be the time the perform this seal coating and, if the project is delayed for a couple of years, the work would be out of sync with the schedule. He suggested that the cost to seal coat Lake Valentine Road could be used on another road. e Essentially, the City has three options for the seal coating of Lake Valentine Road, to opt for full protection of the street markings; to repaint the street markings; or to take this work out of the contract. Mayor Probst asked what would happen if the slurry seal coating of the park trails was delayed for one year. Mr. Brown stated that this would be acceptable. BRW has reviewed the trail and, although the surface is not attractive, the trail would not lose any significant structure. Mr. Brown noted that approximately three to four years ago, the slurry seal contractor from Madison Wisconsin had performed work for the City of Arden Hills, in conjunction with work for other cities. From a timing standpoint, the park trail seal coating could be coordinated with other cities as well. This work could be done through a purchase order, as it would cost approximately $10,000 to $15,000. Mayor Probst stated that, unless the Lexington A venue trail was in danger of surface damage, he would be inclined to delay the work. It was his understanding that the City was happy with the slurry seal coating done in other areas. He suggested that the City find a way to continue with the slurry seal coating and, if this cannot be done this year, he suggested the work be combined with a larger project next year. With regard to the seal coating project this year, Mayor Probst stated that it was frustrating having to deal with the marking situation on Lake Valentine Road. He recalled that the City e e e e ARDEN HILLS CITY COUNCIL - JULY 26,1999 [J" ~=~ !!,!, \r'" "i" " 'ji"', Y, [1".\ ,,= ~ ct.? li \\.. i!F","1i1 Ii Pi 11 learned of this situation when the road was reconstructed and the markings were already in place. Additionally, the engineering firm that specified the product is no longer around. Given the difficulty that the City goes through with the Pavement Management Program, and the notion that the City is trying to have these reconstruction projects last a minimum of 20 years, the only way the City will accomplish this is by maintaining the seal coating program. Therefore, Mayor Probst advocated that the City proceed with the seal coating program and paint the street markings. He did not feel that the City should deal with trying to protect the striping, as this will most likely be more trouble than anticipated. Councilmember Malone stated that he was inclined to protect the striping because it would result in an almost break-even cost. He noted that the paint would wear off within one year, while the current striping, if protected, would last four years. Mayor Probst stated that there would be other issues if the striping were preserved. The stripes can peal off and this would result in the City painting the stripes anyway. Mr. Brown noted that the current stripes tend to bleed through the seal coating. He suggested that the current stripes could be pealed off prior to seal coating. Councilmember Malone asked if the current road markings are flush with the road surface. Mr. Brown stated that the stripes are basically flush, however, they do have a very slight protrusion. Councilmember Malone stated that he would prefer to save the current stripes, however, he agreed that there would be additional problems with this option. If the pavement markings were covered up, Councilmember Aplikowski asked if the residents along Lake Valentine Road would feel as though the City took away their walking path. Mr. Fritsinger stated that there should be additional review of the shoulder areas. He noted that there had been previous discussions regarding where the shoulders are striped and how wide the shoulders should be. Councilmember Aplikowski stated that she was not in favor of taping the pavement markings. She felt that there should be striping of the shoulder to allow for a walking path. Councilmember Rem stated that she lives near and uses Lake Valentine Road. She agreed that there are areas of the road that do need fixing, however, obliterating the shoulder stripes did not make sense. There are residents who feel they paid top dollar for the road and they will not be happy to see all the shoulder stripes blacked out. Mayor Probst requested Mr. Stafford's opinion on the re-striping of Lake Valentine Road. Mr. Stafford stated that City staff has received some complaints about the shoulder striping. At this time, the line is approximately eight feet from the curb and gutter, and tapers down to approximately two feet in some areas. He had reviewed the road with the Ramsey County individual in charge of striping and his feeling was that the striping was in good enough shape and should be saved if can be. Seal coating and protecting the markings would extend the life of ARDEN HILLS CITY COUNCIL - JULY 26, 1999 DRJ\FT 12 the markings, as the seal coating will add a one-eight inch surface. When the tape is pealed off, a the markings sink into the surface, which would make them last longer. ... Mr. Stafford noted that Ramsey County had indicated this sort of striping is normally used on freeways, or other roads that are not seal coated. If was felt, however, that this was a valuable enough product that it should be saved. Mr. Stafford recommended that the City preserve the arrows and the striping down the middle. If necessary, the side striping could be redone with paint. The City could provide some labor in order to bring the price down for this work. Mr. Brown noted that the cost to preserve the stripes would be reduced if the shoulder stripes were not included. Mr. Stafford stated he had been informed that seal coating directly over the striping would not work very well. Over time, the seal coating will flake off in the areas where the stripes are. Councilmember Aplikowski asked, if City labor would be used to protect the striping, why would there be cost to the Contractor. Mr. Stafford stated that the Contractor would be providing additional labor and expertise. Councilmember Larson asked for an explanation behind the rational of seal coating this road this year, and what would happen if the work was delayed a couple of years. Mr. Brown explained e that the sealing process provides two main functions. The asphalt will start to deteriorate and crack over time due to ultraviolet light. Before the actual seal coating is accomplished, significant cracks are sealed. The seal coat is a new covering and barrier against the sun. Aggregate is added to the seal coating to provide traction and further protect the surface. Mr. Brown stated that seal coating the road this year or next year would make little difference in the life of the pavement. He noted that the life of the striping is another four to five years. If the seal coating is delayed this long, there will be more water and cracks in the pavement that will effect the overall life of the pavement. Councilmember Larson noted that ifthe side striping was not protected, the seal coating may flake off and the stripes would be visible and conflict with any new stripes. Mr. Stafford stated that an asphalt coating could be applied to the sides ofthe road to camouflage the stripes. Councilmember Larson confirmed that the commitment would be to still paint the stripes on the side of the road. Mr. Stafford stated that this was correct, however, the City may wish to revisit how this striping is done. He reiterated that the current striping does taper down and the City receives complaints about this. Mr. Brown noted that the striping is only for a shoulder, not a bike path. Councilmember Malone stated that many residents feel that they own roads because they are assessed for a portion of the cost to construct them. e It e e ARDEN HILLS CITY COUNCIL - JULY 26, 1999 fF""':;~ r::"~, /7'1 F"~.:~ T t! "'M" Ii'" ."., ~ Wi t'%. -,,-,-,,~~, IQ 13 Councilmember Larson asked if the side stripes could be changed without changing the centerline striping. Mr. Brown stated that this was possible. Councilmember Aplikowski asked, if a motion was made to approve the seal coating project, would the dollar amount still be $25,790, or would this dollar amount need to be changed to include the trail work and the Lake Valentine Road stripe protecting. Mr. Brown stated that the motion requested is only for the seal coating work at a cost of $25,790. This does not include the trail work or stripe protection MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to award the 1999 Sea1coating Project to Allied Blacktop for the total amount of $25,970. The motion carried unanimously (5-0). MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to direct the City Engineer to prepare the necessary Change Order document with Allied Blacktop for some of the striping on Lake Valentine Road to be protected, including the center stripe, to the extent that is economically practical. The motion carried unanimously (5-0). E. 1998 Sanitary Sewer Rehabilitation Project, Final Payment #3, Infrastructure Technologies, Inc. Mr. Brown explained that the City of Arden Hills awarded Infrastructure Technologies, Inc. of Brooklyn Park, Minnesota the 1998 Sanitary Sewer Rehabilitation Project on July 13, 1998. Infrastructure Technologies low bid was $126,570.25. The Contractor has completed all of the rehabilitation work included in the original project, as well as an additional 2,000 feet of lateral sewer and manhole rehabilitation as a result of better than anticipated conditions within the original project. Mr. Brown stated that the final payment results in the project finishing $5,000 below the actual bid amount. The City has received videotape records of the before and after conditions of the sewer lines. Mr. Brown advised that the City Engineer recommended the City Council approve Pay Estimate #3 (Final Payment) for Infrastructure Technologies, Inc. of Brooklyn Park, Minnesota in the amount of $30,360.90. No retainage is being held for the project. The Contractor has been asked to supply the City with a completed payroll withholding form, lien waivers, and a maintenance bond as is required by the contract, prior to the City releasing the final payment check. Mr. Stafford stated that he had observed some of the work being accomplished. He indicated that the Contractor did not require a great deal of monitoring as they had remained on top of the project at all times. He confirmed that the City engineer does have all the videos that are available for review. ARDEN HILLS CITY COUNCIL - JULY 26, 1999 14 MOTION: Councilmember Aplikowski moved and Councilmember Malone seconded a motion to approve Pay Estimate #3 (Final Payment) for Infrastructure Technologies, Inc. of Brooklyn Park, Minnesota in the amount of $30,360.90. The motion carried unanimously (5-0). . F. Residential Water Meter Project, Award of Bid Mr. Stafford eXplained that the City Council had been aware of the need to replace most of the City's residential water meters as they are beyond their life expectancy. At the April 19, 1999, Council Worksession, the Public Works Director explained the different types of meters, specifically reading technology, which are available. The Council then authorized the Director to proceed with necessary steps for replacing the residential water meters with radio-read meters at an estimated cost of up to $570,000. At the May 24,1999 City Council meeting, the Public Works Director asked the Council to consider adding an alternate to the residential meter replacement Request for Proposals whereby the meter installers would also do a visual inspection of sump pump discharge connections. Staff believes that a large number of residential sump pump discharges may be illegally connected to the City's sewer system, adding clean ground water to the sewer system. The City Council agreed to add the alternate to the Request for Proposals. Costs for the inspection alternate were estimated to add $23,500 to the meter replacement project. Mr. Stafford indicated that this inspection work is not unique and has been done by other local communities. The Public Works Director drafted specifications for the Base Bid which included replacement of all the residential meters ten years old or older and upgrading the newer meters with radio-read transponders, compatible with the City's industrial/commercial radio-read equipment. This bid covered only the area south of the Sault Saint Marie railroad tracks, which includes approximately 1,000 residences. This work is to be accomplished in 1999-2000. . As Alternate A, the bid also included the same replacement specifications as the Base Bid, except it covered the remaining portion of Arden Hills laying north of the Sault Saint Marie tracks, consisting of approximately 1,350 residences. This work would be accomplished in 2000-2001. As Alternate B, the bid included a sump pump discharge inspection, including filling out a form provided by the City, documenting the inspection and findings. Mr. Stafford stated that this work would save the City a significant amount of money and information must be provided to the residents explaining the importance of this work and why this work will be good for the entire City. The City of Arden Hills advertised a Request for Proposal and sent letters requesting proposals to the three major water meter vendors in the area. The proposals, with bids, were due and opened on Friday, June 10, 1999. All three local vendors attended the bid opening, however, only two vendors submitted proposals and bids. e . e . -- r:~ ?1 ARDEN HILLS CITY COUNCIL - JULY 26, 1999 15 The bid from the vendor that the City does not normally work with was at a disadvantage because they would have to replace all the water meters. The vendor was not capable of converting the existing water meters to radio-read meters. The City's current vendor was able to bring the current meters up to standards simply by adding a radio-read head to the meters. Hydro-Supply of Burnsville, Minnesota, was the low bidder at $414,628. This bid included the sump pump inspection. If this bid alternate is awarded, the City may have to add to the current City Code and Ordinances language that allows the City permission to perform the inspections. Mr. Stafford stated there had been a minor discrepancy in the bid, however, this was simply a technicality. The City Attorney had indicated that this would not be an issue with the bid award. Mr. Stafford advised that the Public Works Director recommended the City Council award Hydro-Supply of Burnsville, Minnesota, the City of Arden Hills 1999 Residential Water Meter Replacement Project, including the Base Project and both Alternatives A and B, at an estimated cost of$414,628.40. This cost is based on replacing 90 percent of the meters. Unit prices based on the total number of meters replaced and the total number of meters upgraded only, to radio- read capabilities will determine exact costs. Mayor Probst confirmed that there is a unit price for the replacement of meters and a separate unit price for adding the radio-read equipment only. Mr. Stafford stated that this was correct. Mayor Probst asked what the change in unit price would be for the second half of the project. Mr. Stafford stated that the unit price would be the same, only the quantity would be different. MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to award Hydro-Supply of Burnsville, Minnesota, the City of Arden Hills 1999 Residential Water Meter Replacement Project, including the Base Project and both Alternatives A and B, at an estimated cost of$414,628.40, with the understanding that this was a per-unit cost. Councilmember Aplikowski stated that information needs to be provided to the residents of Arden Hills explaining the work to be done. Mr. Stafford stated that staff would set up a meeting with the meter installer and get information out to the residents as soon as possible. With the number of two-income families within the City, Councilmember Larson asked how access to the homes is handled. He asked if the residents would be notified in advance and appointments set up. Mr. Steve Mereness, Meter Technology Specialist, Badger Meter, stated that the installation contractor utilized by his company works non-standard shifts. The installers can install meters up to 8:00 p.m. and will work on Saturdays as well. All work is done by appointments and, in the time between installations, the workers would put door hangers on homes requesting that the homeowners call for an appointment. The motion carried unanimously (5-0). ~:T ARDEN HILLS CITY COUNCIL - JULY 26,1999 16 G. Codification, Chapter 16 and Model Right-of-Way It Mr. Fritsinger stated that Chapter 16 was fairly small and the League of Minnesota Cities had been asked if this should be a stand-alone Chapter, or should it be incorporated into another Chapter. The League of Minnesota Cities agreed that Chapter 16 should be incorporated into the Building Section of the Code. The City Council reviewed and provided a variety of comments and suggestions related to Chapter 16 and the proposed model right-of-way ordinance. The City Council indicated that it supported the adoption of the model ordinance with some updating. Staff was directed to provide these comments to the League of Minnesota Cities and prepare Chapters 9 & 12 for a future Council discussion. H. City Hall, Land Transfer Update Mayor Probst stated that the City Council had before it a proposed Resolution to reject the bids for construction of the new City Hall. He stated that he was not sure that it was necessary for the City to take this official action at this time. Mr. Fritsinger stated that the City Council was not required to take formal action. According to the City Attorney, allowing the bid acceptance date to simply pass would be enough to make it clear that the bids have been rejected. Mr. Fritsinger stated that, because of the process the City . has worked through, and the hurdles the City has been trying to jump, he recommended that, if the City Council felt that the bids should be rejected, formal action should be taken at this time. Mayor Probst stated that he and Mr. Fritsinger have pursued all options to gain right of access to begin work on the new City Hall project. They both have had direct conversations with Mr. Paul Woodhouse of Army Industrial Operations Command. Mayor Probst believed that Mr. W oodbouse had been pursuing options beyond what he is obligated to on behalf of the City. Mayor Probst stated that his most recent conversation with Mr. Woodhouse was last week at which time he had indicated the City's need for a decision to be made to allow the City access to the site by the end of this week, or at minimum, a date certain as to when this access may be granted. In advance of the legislation, the Army with the assistance of the Minnesota Army National Guard is currently pursuing three steps, creating a record of availability; a waiver of competition; and a lease. Mayor Probst stated that he had been asking for a date certain for when the lease could be available. Mr. Woodhouse had indicated that it could be up to 90 days before the lease is available. Therefore, it was clear that access would not be granted by the end of this week. At this time there is no indication that access will not be granted, just that it will not happen in time to award the contract. Mayor Probst stated that he had pursued a number of alternatives with Mr. Woodhouse, such as _ starting work without permission. Mr. Woodhouse had indicated that this would not be ... acceptable. Therefore, the City is in a situation where it does not have the ability to award the . e e ARDEN HILLS CITY COUNCIL - JULY 26, 1999 17 contract by the end of this week. He did expect that the City would receive the authority to award the contract in the near future. Mr. Fritsinger stated that Mr. Woodhouse had returned a call to him last Friday afternoon. At that time he had been out of the office, however, Mr. Post did speak with Mr. Woodhouse. He asked Mr. Post to summarize this conversation. Mr. Post stated that Mr. Woodhouse was not confident in providing a date certain for access to the property. Additionally, Mr. Woodhouse had felt that 90 days would be aggressive. In spite of this, Mr. Woodhouse had stated that he would continue working on the situation. Mayor Probst stated that one problem is the fact that the series of three documents require signatures beyond Mr. Woodhouse's level and he does not have the ability to control the timing of these signatures. The indication had been that the first document could be ready this week. However, once Mr. Woodhouse signs off on this document, there are five other signatures that are required. Mr. Woodhouse had indicated that there would be additional leverage to having this accomplished once the legislation is passed. Mayor Probst reluctantly agreed that there would be no way of awarding the contract this week. He was not sure if adopting the Resolution to reject the bids would be an advantage or disadvantage. Councilmember Malone stated that adopting the Resolution would bring closure this issue and would also allow the City to extend its appreciation to the Contractors who had submitted bids. MOTION: Councilmember Malone moved and Councilmember Larson seconded a motion to adopt Resolution #99-22, formally rejecting the bids for the new City Hall construction project, and that the City extend its appreciation to Rochon Corporation. Councilmember Larson asked, if it may be 90 days or more before the City gains access to the TCAAP property, is the City at a point where it should not expect construction to begin until spring of next year. Mayor Probst stated that this was correct. Councilmember Larson noted that the City would have to go out for bids on this project again once access is granted. Mayor Probst stated that the City should consider where the market is at that time and indicate to the Contractor that the project can begin when it is convenient and require a completion date. He noted that this would force the City into a third year of the lease for the current City Hall location, which will result in the expenditure of additional funds. Mr. Post stated that he had spoken with Mr. Mike Fix who had pointed out that there was the ongoing land transfer process occurring with the Minnesota National Guard. Mr. Fix indicated that there was a question in terms of, if the land transfer to the Guard is accomplished prior to the Congressional Bill passage, who would be the responsible party to convey the property to the City. ..:C'"" 'oQ ARDEN HILLS CITY COUNCIL - JULY 26, 1999 . "-~ ~: 18 Councilmember Malone asked, if the land transfer went through prior to the legislation being passed, would this nullifY the legislation. Mr. Fritsinger stated that this would not be case. e The motion carried unanimously (5-0). ADMINISTRATOR COMMENTS Mr. Fritsinger stated that he had been attempting to schedule a meeting with Bethel College representatives, Mayor Probst and himself. The Bethel College representatives have been on vacation over the last week and this meeting has not been scheduled. Therefore, there will be no new information before the next Parks and Recreation Committee meeting being held on Tuesday, July 27, 1999. Mr. Fritsinger stated that he would continue trying to schedule this meeting at the earliest opportunity. Mr. Fritsinger stated that the Josephine East, LLC project on Shoreline Lane has continued to move along slowly with regard to the preparation of the development agreement. The developer did bring documentation to the City today which was required to finalize the development agreement. Mr. Fritsinger stated that the developer had disagreed with a few points of the development agreement and he was not sure how this would move forward. If these issues are worked out, the City Council will be presented with the developers agreement at its August 9, 1999 meeting. COUNCIL COMMENTS AND COMMITTEE LIAISON ACTIVITY REPORTS . Councilmember Malone stated that he would not be available to attend the Planning Commission meeting on September 1, 1999. Councilmember Malone had provided the Councilmembers with a survey being sent to local governments from the Metro Area Local Government officials. This survey was requesting opinions regarding what should happen with the Metropolitan Council legislation. Councilmember Aplikowski stated that she had not attended the recent Chamber meeting. Councilmember Aplikowski stated that she was on the League Policy Information Committee. The League wants to know what the City should be working on for the good of the City. She stated that she would be bringing items from the City of Arden Hills to the next League meeting. Councilmember Aplikowski stated that the Operations and Finance Committee had not met since the last City Council meeting. Councilmember Rem stated that the Parks and Recreation Committee would be meeting Tuesday, July 27, 1999. Mayor Probst referred to the information in the non-agenda package referring to the Northwestern meeting. He asked if Northwestern had initiated this meeting. Mr. Fritsinger stated that Mr. Stafford had initiated this meeting. . e e e DRAFT 19 ARDEN HILLS CITY COUNCIL - JULY 26, 1999 Mayor Probst asked if there had been any resolution with the letter from Media One regarding response time. Mr. Fritsinger stated that the Cable Commission was fairly serious about dealing with the ongoing operational problems that the Commission is having with Media One. He felt that the topic of the letter was one of the most insignificant areas related to the franchise, however, it was one of the few areas that the franchise directly addresses. This letter was being used to put Media One on notice that the Commission is very unhappy with the service level being provided. One of the biggest complaints that the Arden Hills has was regarding the restoration work being done in residential yards. Mayor Probst stated that a letter had been included in the non-agenda package from Mr. Tom Goblirsch and he encouraged the City Council to invite Mr. Goblirsch to attend future Council meetings. Mr. Fritsinger stated that staff was currently trying to determine what Mr. Goblirsch's schedule was. Mayor Probst stated that he was pleased with the contributions made by Earthstar Project, Inc. He suggested that future park contributions be made to the Park Fund to allow more latitude in the utilization of these contributions. Mr. Post noted that the mission of the Earthstar organization was to contribute to programs that match their interests. Therefore, the park contributions had been made specifically for Arden Manor project. Mayor Probst asked if the letter regarding speed limits would be forwarded to the Operations and Finance Committee. Mr. Fritsinger stated that it would be. Mayor Probst stated that he had attended the Chamber meeting that afternoon. The meeting had been billed as a Council forum panel discussion, however, the meeting turned out to be a discussion regarding LRT. He indicated some of the discussion was interesting. However, there was a certain amount of bashing and defense. In closing, Jim Solem pitched the 135W Corridor Coalition again. Mayor Probst stated that he had lunch last week with Mayor? Benke of New Brighton who had informed him that he would not be running for Mayor again. One thing Mayor Benke had been concerned about accomplishing prior to retiring was ensuring that there was an ongoing, orderly transition of the organization as people come and go. This will be discussed at the next Board meeting. Mayor Probst noted that, at the last Council Worksession, the City Council discussed the proposal for Highways 96/10. He wanted to ensure that this issue did not slip by and suggested that the Council continue discussions on this issue at the next W orksession. Mr. Fritsinger stated that it would be helpful for the Council to have a better understanding of what all is involved in the Highways 96/1 0 corridor, with regard to costs and infrastructure improvements for land acquisition. Mayor Probst stated that, in discussions with the Minnesota Department of Transportation and Ramsey County, what most likely will happen will be that no one else will bring anything to the ARDEN HILLS CITY COUNCIL - JULY 26,1999 i;:'t~ K- ;t''"' ~, ';;;. "''''''!i 2 jJ>"~it. U I 20 table. He suggested that BRW present a proposal in order for the City to gain an understanding ... of what it was worth and decide whether or not to pursue the project or delay it. .. Councilmember Malone wondered if utilizing BRW was the way to go. He felt that the City needed someone else to step back and take a look at 135W from north of Blaine down to County Road C and Highway 694. He felt that someone needed to review the traffic counts and the growth projections and provide the City with a rough plan. Mayor Probst stated that this was what the I35W Corridor Coalition was attempting to do. He suggested trying to convince the Coalition to pick this up as a project. Mr. Fritsinger stated that the Managers had all met last Friday. The purpose of the meeting was to get a handle on where the Coalition was going. Studies have been done and information has been analyzed in order to determine how the local cities function as a region. He primary goal of this meeting was to determine what to do next. The meeting led to discussions about the Highways 96/10 project and there was a very positive response from the other cities that this project may be appropriate for the 135W Corridor Coalition to help facilitate moving this through the various agencies. The Managers at the meeting had wanted to see more local maps to determine how this project relates to other communities. Councilmember Rem stated that the City of Arden Hills needs to take into consideration more than just the Highways 96/10 corridor and how this corridor will be impacted by projects north of Arden Hills. She would feel more comfortable with this project if she knew how it would fit ... into the bigger picture and what plans there may be for other similar intersections. ... Councilmember Aplikowski asked if the Minnesota Department of Transportation would be onboard with this project. Mr. Fritsinger stated that it was hard to say. He noted that there was more than just the Minnesota Department of Transportation to be concerned about, as all players must be on board. Mayor Probst stated that there is a belief that the City could receive support from Elwyn Tinklenberg and Ted Mondale. Ted Mondale has already expressed support for the Coalition taking on this project. He stated that, with the Council's permission, he would propose the option of the 135W Corridor Coalition taking on this project. With regard to the Community Development Department Activity Report, Mayor Probst expressed concern related to the first two Planning Cases discussed in the report. He noted that there have been concerns about how to make the City more neighborhood friendly and he felt that what was currently happening at the north comers of Cleveland A venue and County Road D was exactly what the City did not want to have happen. He was surprised that the City of New Brighton had approved moving the buildings farther away from the street and he was interested in what Mr. Steve Nelson was proposing for the City of Arden Hills northeast corner. Mayor Probst stated that the Code Enforcement chart provided in the Activity Report was very helpful. e e e e ARDEN HILLS CITY COUNCIL - JULY 26, 1999 21 With regard to the Parks and Recreation Department Report, Mayor Probst noted that the City has not yet received approval from the Scholls Company for the Round Lake Trail easement on their property. If the Scholls Company continues to maintain this position, he suggested that the City Council discuss condemning the property in order to construct the trail. Mayor Probst expressed concern regarding the reported vandalism in the local parks. Councilmember Aplikowski stated that she had heard there were more curfew arrests in the last month than there had been in the last year. Mayor Probst stated that he recently received the annual projects request from the Minnesota Department of Transportation and the Metropolitan Council. Mayor Probst stated that he had asked Mr. Post to request Northern States Power Company to provide a record of power outages and locations in Arden Hills. It was his beliefthat in the last 18 months there have been more than six different outages that have ranged from one-half of an hour to four or five hours. He felt that this issue would be related to the issue of overhead versus underground power lines and the expense to maintain the lines. He felt growing frustration about the fact that there were some areas within the City that experience power outages more frequently than others. Mr. Fritsinger stated that Nortbem States Power had been spoken to and will provide the City with some information. With regard to the recent letter of resignation received from Mr. Fritsinger, Mayor Probst stated that the City Council should formally accept Mr. Fritsinger's resignation and appoint Mr. Post as the Interim City Administrator. He noted that the next City Council meeting was scheduled for August 9,1999, which was four days before Mr. Fritsinger's departure date, and suggested that this appointment could be made then. Mayor Probst stated that Mr. Post had provided information regarding how to respond to Mr. Fritsinger's open position. He felt that some of the information was consistent with what had been done in the past and he felt that the City Council should proceed as suggested in the information. With regard to the hiring process, Mayor Probst stated that, if this issue was not discussed this evening, the Council might consider scheduling a special meeting to discuss the hiring process. Councilmember Larson stated that he did not mind delaying the discussions of the hiring process. However, he hoped that the City would not delay advertising for the position. Mayor Probst agreed and indicated that advertising does begin the process. He wondered if the City would want applications sent to the City staff, or if the City should retain someone to assist in the screening process. If the City was to advertise for the position, there should be a destination for the applications and he assumed that this would be Mr. Post. Mayor Probst agreed that the City should move forward with advertising for the City Administrator position. One question he had was how broadly the City wished to search. If the City was looking for a more regional candidate, it could advertise in the League of Minnesota ARDEN HILLS CITY COUNCIL - JULY 26, 1999 22 Cities publication and the local newspaper. Councilmember Malone noted that the League of _ Minnesota Cities publication covers the entire State of Minnesota. ... Mr. Fritsinger asked if the City Council was interested in a national search for candidates. Councilmember Malone noted that the City would not be willing to pay for relocation. Councilmember Larson agreed and added that the City would not want to pay for transportation to and from the interviews. He suggested that the City advertise locally in the League of Minnesota Cities publication and the local newspaper. He added that, even if the City utilized outside resources in the search process, applications should be mailed directly to the City and forwarded to the other representative. With the resignation of Mr. Ringwald, Councilmember Larson asked if filling this position should be delayed until the City Administrator was replaced. Mayor Probst was not sure if the City could afford to be short these two people for an extended period oftime. Mr. Fritsinger suggested that the City not refill the Assistant to the City Administrator position immediately. He felt that there were good people who the City could contract with to perform these functions in the interim period. Considering the amount of time that Mr. Ringwald has spent over the last one and one-half years with the Coalition, it would be important to determine what the City's future participation would be. This issues makes a large difference in how much time that person would spend on the Coalition and how much time should be shifted to other priorities, such as the TCAAP area. Mr. Fritsinger felt that the City should give the new City Administrator the opportunity to be involved in the hiring of their new assistant. Councilmember Larson asked if the deadline for response to the advertisement should be one month from the date of publication. Mr. Fritsinger stated that most advertisements for the Administrator positions have been for one month. Councilmember Malone suggested that the deadline should be two weeks. e Mr. Fritsinger stated that he would have to check with the League of Minnesota Cities to determine the deadline for publication in that bulletin. He asked if there would be any supplemental application information that the City Council would be interested in sending out as part of the application packet. He indicated that when he was hired he had received supplemental information, however, he was not sure if this was during the initial screening or the secondary screening. Councilmember Aplikowski stated that the supplemental information was included as part ofthe secondary screening process. Councilmember Malone suggested a deadline of August 31, 1999 for applications to be received. The City could then review the applications in September. Councilmember Aplikowski stated that this deadline might be a concern if the City misses the deadline to publish the advertisement in the League of Minnesota Cities bulletin. Mr. Fritsinger suggested that advertising in the Star Tribune might be enough. He noted that there was generally a larger response when advertising in the Star Tribune than in the Pioneer Press. Councilmember Aplikowski asked if the City was required to publicize for the position. Mr. Fritsinger stated that it was not a requirement, however, it would make sense to follow this process. e e . e t~~~t'; 0'; ," ;~'~ ~ ~ M ARDEN HILLS CITY COUNCIL - JULY 26, 1999 23 Councilmember Aplikowski asked if any ofthe Councilmembers or staff knew of anyone who may be a good candidate for the City Administrator position. Councilmember Malone noted that all the individuals who had applied for the position last time were good candidates. However, it was likely that these prospects all have new jobs. He noted that the City had not known any of these candidates prior to receiving their applications and they all turned out to be good candidates. Councilmember Larson stated that the deadline for the Star Tribune was Thursday for advertisement in the Sunday newspaper. Mayor Probst suggested that the staff find out what the deadline is for the League of Minnesota Cities publication in order to run the advertisements at the same time. Mr. Fritsinger stated that, from a timing standpoint, the issue was not so much publicizing the advertisement, as it was gathering the necessary information in order to respond to the applications as they come in. He felt that an extra week before advertising would be beneficial to staff in order to gather all the information and be prepared to respond to the applicants. Councilmember Aplikowski stated that she would be willing to serve on a subcommittee to assist in the hiring process. ' Mr. Post suggested that it might be worth considering the use of a consultant in a lesser capacity. Mr. Fritsinger stated that he was not sure how this would affect the process being discussed. He indicated that a consultant would have to be met with prior to proceeding much further. Councilmember Malone stated that when his company was hiring a new executive, a panel of interviewers was set up with a set of predetermined questions. The interviews were scheduled for one hour each. Each of the interviewers asked each of the applicants two questions and the order of questions remained the same for each applicant. Councilmember Rem stated that when she had assisted in the interviewing process for the Parks and Recreation Director position, Mr. Fritsinger had prepared a script for the interviews. She stated that it would also be helpful to know that each of the applicants would be asked the same set of questions, in the same sequence. Mayor Probst asked if it would be possible at the next Council meeting to present the City Council with the application package and interview process that was used the last time the City Administrator's position was filled. Mr. Fritsinger stated that he was not sure that the previous applications would still be available, as the City normally only keeps applications for two years. However, he believed that the interview process and questions, as well as the application packets, were available. Mayor Probst asked if staff felt ready to advertise prior to the next City Council meeting. Mr. Fritsinger asked if the Council wished to advertise this up-coming weekend. Mayor Probst stated that he would prefer the advertisements to run on August 8, and August 15, 1999. Mr. Fritsinger ARDEN HILLS CITY COUNCIL - JULY 26,1999 "".,,";$ ~ a 24 agreed and noted that applicants would most likely start calling first thing Monday morning, after .. the job is announced in the newspaper. ... Councilmember Malone suggested that the advertisement state that no phone calls would be accepted. Mr. Fritsinger noted that most phone calls from applicants are simply to request an application be sent to them, unless the City chooses to only require a resume. He stated that he prefers using an application because there are basic things that people do not want to divulge and this information is normally left out of resumes. Councilmember Larson stated that, at times, the amount of work that an applicant puts into their resume could be indicative of the person applying. Councilmember Rem stated that an application and cover letter was required for the Parks and Recreation Director position. Some of the applicants also included resumes. Mayor Probst stated that resumes should be required for the City Administrator position. Councilmember Larson agreed that an application with cover letter and resume should be required. Councilmember Aplikowski asked if the last advertisement for the City Administrator position was available. Mr. Fritsinger stated that he would put together the advertisement and present it to the Council this week. Mayor Probst asked Mr. Fritsinger if he would be verifYing the deadline to advertise in the League of Minnesota Cities publication. Mr. Fritsinger stated that this would be a part of the process. e Councilmember Malone suggested an application deadline of the end ofthe business day on August 31, 1999. Councilmember Larson asked, if the cut-offfor advertising in the League of Minnesota Cities publication was Friday of this week, could the advertisement still be publicized. Mayor Probst stated that as long as the advertisement was publicized by August 15, 1999 it would be acceptable. Councilmember Rem stated that the cut-off for advertisement in the League of Minnesota Cities publication was the Friday before the publication goes out. Councilmember Aplikowski asked if the advertisement in the League of Minnesota Cities publication would be the same as the advertisement in the Star Tribune. Mr. Fritsinger stated that the advertisement could be the same for both publications. The same advertisement has been used in both publications in the past. Councilmember Aplikowski suggested that, if the cut-off for advertisement in the League of Minnesota Cities publication was this coming Friday, staff should go ahead and run the advertisement according to what was used the last time this position was announced. Mr. Fritsinger stated that, if the City Council was comfortable with using something close to the previous advertisement, he would go ahead and run the advertisement, with a few adjustments. a Mayor Probst stated that he would prefer to see the advertisement prior to publication. ... . e e e ~~. L,J l!'? ~~ Ii'" r I; pC;c"~k Ji ARDEN HILLS CITY COUNCIL - JULY 26, 1999 25 ADJOURN MOTION: Councilmember Malone moved and Councilmember Rem seconded a motion to adjourn the meeting at 10:24 p.m. The motion carried unanimously (5-0). Dennis Probst Mayor Brian Fritsinger City Administrator NOTICE OF MEETINGS The next regular City Council meeting will be held Monday, August 9,1999 at 7:30 p.m. at the Arden Hills Council chambers. ji ~I e -.'-- "r ,';' I ~I " Pir"~ CITY OF ARDEN HILLS ~ ACCOUNTS PA Y ABLE CLAIMS REPORT TO BE APPROVED AT 08/09/99 COUNCIL MEETING ~..... 'C . '-'~'c.:.:~.!l CLAIMS PAID SINCE LAST COUNCIL MEETING (07/26/99\ .. 'ClU .'CK,l>ATF 16293 07/23/99 Diamond T-Ranch 16294 07/26/99 Minnesota Mutual Life 16295 07/26/99 E.Z Recvclin 16296 07/26/99 Northern States Power Com an 16297 07/26/99 Mn De artment of Health 16298 07/27/99 Fortis Benefits 16299 07/27/99 Fortis Benefits 16300 07/27/99 NCPERS 16301 07/27/99 "Mn State Treasurer 16302 07/27/99 Infrastructure Technolo ies, Inc. 16303 07127199 Post, Terrance 16304 07/28/99 Kinko's 16305 07/28199 KllOX Lumber Co, 16306 07/28199 Lillie Suburban News a ers, Inc. 16307 07/28/99 Midwest As halt 16308 07/28/99 Nextel Communications 16309 07/28/99 Northern Tool & E uj meot 16310 07128199 Rvder Student Trans ortation 1631 I 07/28/99 Balfan Develo ment Inc. 16312 08102/99 Public Em lovees Retirement Association e 16313 08/02/99 lCMA. Retirement Tmst ~ 457 16314 08102/99 Affinit Plus Federal Credit Union - Subtotal- Paid Clainis e :,AMQ\1N'r:, 168.00 672.60 4,714.00 3 294.78 3,213.00 163.24 207.00 45.00 2,050.71 30,360.90 53.44 93.45 43.65 98.80 302.22 118.00 132.03 230.00 75,375.00 3 239.13 1.775.57 5,328.18 1JI ,678.70 Paid Claims From Above - 13],678.70 Add Unpaid Claims, Page 3 of 3 - Total Accounts Payable Claims for Council Approval, 08109/99- 261 507.75 393,]86.45 Note: Checks for unpaid claims totaling $59,296.69 were mailed on July 27, 1999 after approval at the July 26, 1999 Council Meeting. They were check numbers 16249 - 16292. This sequence corresponds to unpaid temporary numbers Tl - T44, Check numbers 16247 ~ 16248 were used for alignment. PAGE I OF3 Field Tri 7/23199 Jul & Au ust Life Insurance Jul Service Jul Service Water Connect Fee 2 99 Lon Term Disabilit - Au st Short Term Disabilitv - Au ust PERA Life Insurance ~ Au ust Buildin Pennit Surchar e - 2 99 Final Payment - 1998 Sanit Sewer Rehab Pro 'ect Milca elEx eDse Reimbursement Utili Bill Insert Curb Re air-Benton Wa -Lift #3 Le a1 Notices Road Re air Material Cellular Phone Service 7/]9-8/18 Flo-Jet Pum lear 0 Bar Bus Fee-Field Tri 7/09/99 Release 2/3 Dcvelo ment Escrow-Thorn Court First Au ust Pa 011 First Au ust Pa oil First Au ust Pa all _yfOO<Ollll"~IAl...1 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 08/09/99 COUNCIL MEETING PAGE20F3 UNPAID CLAIMS REGISTER: !!KP.Ktli TOI 08/1 0/99 Accurate Press 660.30 Julv Newsletter T02 08/1 0/99 Airtouch Cellular 96.55 Cellular Phones T03 08/10/99 Arden Hills Tire & Service 54.00 Tires (4) Mount & Balance ~ Parks Trailer T04 08/10/99 AT&T 20.57 633-5676, Lon2 Distance T05 08/10/99 Brad Raean, Inc. 229.38 Front Tires #59 T06 0811 0/99 Broadway Awards 81.18 Penny Carnival Baas T07 08/ I 0/99 BR W, Inc. 24799.91 June EngineerinQ Services T08 08/10/99 eateo Parts Service 418.40 Rebuild Driveshaft - Lift #8 T09 08/1 0/99 Corporate Express 188.73 Office Supplies TIO 08/1 0/99 DCA, Inc. 310.00 Admin Fees. 3099 TII 08/10/99 Douvier, Kathv 55.00 Refund-Sports Camn Tl2 08/10/99 Duffy, Kristi 55.00 Refund-Soorts Camp TI3 08/10/99 Earl F. Anderson 235.77 Silms & Posts TI4 08/1 0199 Electro Watchman, Inc. 264.63 City Hall Alann Service/Program Charge TI5 08110/99 Ess Brothers & Sons Inc. 722.07 Catch Basin Grates & Frames TI6 08/10/99 Good Time Attractions 168.16 Penny Carnival Supplies TI7 08/10/99 Gooher Sport 167.83 Soccer BallslHelmets TI8 08/10199 Grainger, Inc. 32.45 Fan Motor TI9 08/1 0/99 Hanzalik, Sharon 142.50 Julv Newsletter T20 08/10/99 I-Ieille, Jane 5.31 Woman's Softball (1) T21 08/1 0/99 leI Dulux Paint Centers 67.73 Redwood Stain-Wanning House T22 08/10/99 Kath Auto Parts 256.04 July Purchases T23 08/1 0/99 Kauls Zigurds 2,758.00 1999 MV Mustan. Camo-Basketball T24 08/10/99 Lake Country Service Cooperative 3445.87 SePtember Insurance/COBRA T25 08/1 0/99 Lambrecht, BOTUlie 16.00 Refund-Playground Plus T26 08/10/99 Lee Scheller T~mz 895.00 TaD Watennain-New Hydrant (N. Tower T27 08110/99 Leiser, David 787.00 1999 Little Dribblers Basketball Camp T28 08/ I 0/99 Lillie Suburban Newspapers 294.04 Legal Notices T29 08/1 0/99 LTG Power Equipment 163.36 Tires (2) Mount (1) - Toro T30 08110/99 Midwest Asphalt Coruoration 523.45 Road Repair Material TlI 08/10/99 Miracle Recreation 17.782.75 Play Structure - Arden Oaks Park Tl2 08/10/99 Olson Michelle 65.22 MileagelExpense Reimbursement Tl3 08/10/99 Pace Analytical 319.00 Water Testing Tl4 08/10/99 Peterson Fram & Bergman 5,972.02 June Legal Fees II Total- Unpaid Claims 62,053.22 II ..nd~!....,"".. JlO)'IIbl<Ida;m,1 ~ . e e . '4 , tit e e CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 08/09/99 COUNCIL MEETING UNPAID CLAIMS REGISTER: PAGE 3 OF 3 :..lEi\Wg: . :..cK:i>Ar~..: 1'35 T36 T37 1'38 T39 T40 T41 T42 T43 T44 T45 T46 T47 T48 T49 no 08/1 0/99 08/10/99 08/1 0/99 08/10/99 08/10/99 08/10/99 08/10/99 08/10/99 08/1 0199 08/10/99 08/10/99 08/1 0/99 08/10/99 08/10/99 08/10/99 08/1 0/99 Pitne Works Pro Rec & Rev - Revenue Roseville, Ci of Ro at Concrete Pi e Sail Distributors Sa'W'teH, Kim Scherer Brothers Lumber Co. Scholz, Robert Stafford, Dwa ne Stowell, Sheila TimeSaver Off-Site Secretarial US West Communications Warnin Lites Xerox Co oration Yaman, Deborah Zonino, Katherine 960.11 55765.38 138,483.81 1,859.36 133.92 16.00 8.79 55.29 40.30 69.88 332.50 829.28 293.94 548.69 30.00 27.28 Subtotal, Page 3 of 3 - Pa e 20f3 Bmu ht Forward- TotallJn aid Claims--- 199.454.53 62,053.22 261,507.75 Posta e - Meter All ust Law Enforcement, Postal VerifCards, Fuel 2 99 Water Purchase - 101M Gal Catch Basins & Slab Base Penn Carnival Su lies Refund-Pla ound Plus Laths for Tern "No Parkin "Si n8 Month! Sheriff's Breakfast Meetin MileR e Reimbursement Milea e Reimbursement Recordin SccpCC-7/26 Jul Phone Service 23 Reflective Shins Au ust Co ier Lease Refund-S afet Carn Milea e Reimbursement ,."dyi"""""""po.yallW<laim,1 <D - .. l:l: ~ t: 0 0 ~ 0 in: 0 0 '" N ;: :1iI;:: 0 0 N " ,I<) ro ~ f8 '~ ~ ~. N ~ .~ ....... ;.;.:. 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CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 99-24 RESOLUTION CHANGING CORPORATE AUTHORIZATION THIS IS TO CERTIFY THAT, at a meeting of the City Council of Arden Hills duly called and held August 9, 1999, the following resolution was adopted: RESOLVED, that checks of this corporation drawn on U.S. Bank St. Paul, N.A., hereinafter called the Bank, shall be signed by all three of the following officers: Dennis Probst Mayor and Beverly Aplikowski Acting Mayor and Terrance R. Post Treasurer BE IT FURTHER RESOLVED, that the City Treasurer is authorized to use a signature stamp at such time as it becomes necessary for Mayor Dennis Probst and Acting Mayor Beverly Aplikowski. BE IT FURTHER RESOLVED, that the said bank is hereby authorized and directed to honor and pay any checks so drawn as above set forth, whether or not such checks be payable to the order of the foregoing persons either in this individual or official capacity or deposited to this individual credit, and whether or not such signatures are followed by the title or office of the person signing. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 9th DAY OF AUGUST, 1999. DENNIS PROBST, MAYOR ATTEST: BRIAN FRITS INGER, CITY ADMINISTRATOR e e e CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 99-25 RESOLUTION FOR TRANSFER OF FUNDS BY TELEPHONIC INSTRUCTIONS WHEREAS, the U.S. Bank St. Paul, N.A. is the depository in which funds of the City of Arden Hills may be deposited, and a corporate resolution with respect thereto is presently in effect authorizing the deposit and withdrawal of funds; and WHEREAS, the City of Arden Hills desires to add to and supplement said corporate resolution with the following resolution: NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: I. That anyone of the following persons: Terrance R. Post, Treasurer Dennis Probst, Mayor is authorized on behalf of this corporation to give instructions by telephone to the U.S. BANK ST PAUL, N.A., to transfer funds on deposit with the bank: a. to other accounts of this corporation with the bank; or b. to other accounts of this corporation with other banks. 2. The bank is authorized to act on such telephonic instructions received by it from anyone who represents himself to be any of the above-named persons whether or not his voice resembles the voice of such person. 3. The bank is authorized in its sole discretion to refuse to honor telephone instructions and to insist upon written instructions signed by anyone of the persons named in paragraph 1 of this resolution. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 9TH DAY OF AUGUST, 1999. DENNIS PROBST, MAYOR ATTEST: BRIAN FRITSINGER, CITY ADMINISTRATOR " I , -- e e CITY OF ARDEN HILLS MEMORANDUM DATE: August 2, 1999 TO: Brian Fritsinger, City Administrator Dwayne Stafford, Public Works Director ~ Maintenance Facility Fence FROM: SUBJECT: Backl!round The City of Arden Hills Public Works Department has recognized the need for fencing a portion of their storage yard area for some time. The City has more equipment than can be garaged, resulting in valuable pieces being stored daily in unsecured areas. Equipment stored in these areas has previously been stolen, and with the delivery of the Vactor and Easement Machines, more equipment will need to be stored outside the garage area. Staff had budgeted $10,000 for the installation of this fence in 1999. Requests for proposals (RFP's) were sent to three (3) area companies to provide fencing as shown on the attached diagram. ProDosal Results Public Works received the attached proposals from two of the three companies contacted for fencing proposals. Both companies have installed fencing in City parks in the past. Those proposals were as follows: . Century Fence . Modern Fence $5,948.00 $8,100.00 Due to the difference in costs, the Public Works Director contacted the Century fence estimator, and asked if their company would recommend any changes to the proposed project. Century indicated they bid the project to federal specifications, and this would work well for the City. Recommendation The Public Works Director recommends the City Council award Century Fence Company the project for fencing in a portion of the City maintenance storage yard, at a cost not to exceed $5,948.00, which includes sales tax. VE.~C\NG. . RM~ MA\~'"\t.NF\~CE. '{l\~D ~ ~~. ~I-< %' .li26'~ rl - - - ---t~:~~-';~~~:;.;~:~~5-"--r T \c:!l 'i;."""''t .,.fL.' I I -~ ,,1+ >f '2.,",' ~\-G.,,", "..! -.l I \(,' \~. AR""" 11,..... ~ / / MAlmEt.JA.t.1C.ll. / / / . FAC.lU'f~ / / /// :/ / i i \\.\\.\e War \-h~w~'i ! I i,i / ~,/ J3<- ~.,. ~ :. L - - -~__L___=_-=-= _ ~ ~ iii ~, l=35~: I ~ Ii::/<.> ill ',I iil I;i Ui 1:1 II' !i! IIi Iq HI I;; lH 'Iii ;, _~il 1&0' ! ! i eo' ) I Ft:.t.lCE '\0 'BE G;~LVI>.~I'Z..EO ~i\E.a\..\c."~\~ \..1111.1<, ~ ~ GAUGE, Cr.' HIGo~. e e , 01/01/1995 09:37 65142653350 MODERN FENCE PAGE 01 \ e MODERN FENCE & CONST., INC. 5566 PETERSON ROAD WHITE BEAR LAKE, MN 55127 (651) 426-4097 Fax (651) 426-5335 XxXxXxXxXx XxXxXxXxXx xXxXxXxXx XxXxXxXxXx XxXxXxXxXx XxXxXxXxXx XxXxXxXxXx 12BL "aintenance Facility NO of PAGES: 1 BID TO: ADDRESS: CITY: CITY OF ARDEN HILLS PHONE: 612-633-5676 fAX: 633-7839 CONTACT: DWAYNE STAFFORD I NSTALLED/INPLACE: IYESI IEXCLUDEDl IYESI ]YESI DATE: 7-29-99 TAX INCLUDED: ESTT"ATED flY' RANDY COST OF PERMITS: e PER PLAN . SPEC. INCLUDING ADDENDA No.IN/AI PROPOSAL FOR: MATERIALS AND INSTALLATION OF 340' OF 6'HIOH CHAIN LINK FENCE AND OATES COMPLETE. PRICE: LUMP SUM: $8100.00 DESCRIPTION: 6'H X 9g11 X 2" MESH GALV. WIRE 4" 0.0. GATE POSTS 2t" 0.0. TERMINAL POSTS 2" 0.0. LINE POSTS l-S/S"O.D. TOP RAIL 1 - 3S'W x 6'HIGH CANT. SLIDE GATE 1 - 24W x 6'H OaL SWING GATE 1 - I4W x 6'H DBL SWING GATE e (ENfURY FENCE COMPANY ~ SINCE 1917 THE MARK OF PERMANENCE CENTURY FENCE COMPANY P.O. Box 2n, FOREST LAKE, MN 55025-o2n (651) 464-7373 NATIONWIDE (800) 328-9558 FAX(651)464.73n 1 DATE: July 22, 1999 ---.- .----.--..---------------,.--..,----.----------- " PROPOSAL TO: city of Arden Hills 14364 West Round Lake Rd. Arden Hills, MN 55112 S. H I P Attn: Dwayne T o INSTALLED GJ MATERIAL ONLyD F.O.B. Job site PREPAID FREIGHT COLLECT D D DELIVERY SCHEDULE FENCE . OVERALL STYLE Pabsade HEIGHT 6' LI N E POSTS C-ll SPACING 10' SET Drive 4' FABRIC 9 x 2 SELVAGE KB COATING Galv. GATE FRAME 2", 2!TOP RAIL C MIDDLE BOTTOM DESCRIPTION Furnish and install: 340 l.f. 1 ea. 1 ea. 1 ea. 1 ea. 4 ea. 6 ea. 1 ea. 3 ea. 3 ea. 34 ea. - 6' high chain link fence complete 14' wide double swing gate - 24' wide double swing gate - gate stiffner - 35' single cantilever slide gate - 411 rollers - 4" o.d. gate posts - 3" latch post - 3'1 o.da end posts - 3" o.d~ corner posts - line post l' longer drive 4' with top rail e r:~. --,. -- -- - ^,-'- '--~... r:! 211QCQ \. VJ'_ ,~. 'o.-''-'~. t..i; ; ',,'; ,'.,~" . Lump Sum ~ $5,948.00 Note: For Fencing Only WE RESERVE THE RIGHT TO REVISE THIS o.UOTATION IF NOT ACCEPTEO WITHIN 30 DAYS. .. A Signed Proposal is Required .to Begin Work on This Project .. ACCEPTANCE: THIS PROPOSAL WHEN ACCEPTED IN WRITING BY PURCHASER AND BY CENTURY FENCE COMPANY'S MAIN OFFICE BECOMES A CONTRACT BETWEEN THE TWO PARTIES. TH I!'CONDITIONSON THE REVERSE SIDE ARE MADE A PART OF THIS CONTRACT. TUMS of PAYMENT: NET CASH UPON RECEIPT OF INVOICE, BUYER'S SIGNATURE SUBMITTED BY: DATE QJ-I())l C ~ ^' 0..... \l..lrtOri C(\bAlit~ Charles A_ Waldenburg., Sales anager CENTURY FENCE COMPANY ~- ... ~ I,; e CITY OF ARDEN HILLS MEMORANDUM DATE: August 5, 1999 TO: FROM: SUBJECT: Planning Case 99-03, Developers Agreement Josephine East L.L.c., 3183 Lexington Avenue Request. The applicant is requesting approval of the developers agreement for the final plat (Josephine East) on 2.47 acre parcel zoned R-2 Single Family Residential District (Attachment A). Background. At the May 31,1999, Regular City Council meeting the applicant was granted Final Plat approval including the variances for: lot width 80 feet where 85 feet is required for Block I, lots 1, 2, Block 2, lots 1, 2; based on the fmdings of the variance section of the Staff report dated May 5,1999 with conditions. . Updates. The following conditions have not been fully resolved: Condition 1. Title information be submitted to the City for review by the City Attorney. The City Attorney has one potential problem with the title relating to an easement from 1916. The applicant's attorney is aware of this issue and staff believes this can be resolved prior to the signing of the final plat. This should not hold up the developers agreement. Condition 9. Construction specifications for street utilities must be approved prior to the final plat being signed by the City and released for recording. The City Engineer has reviewed the grading plan and construction specifications and requested two modifications as outlined in his August 2, 1999 memo (Attachment B). The developer disagrees with these modifications. Staff has made the changes on the proposed grading plan (Attachment A, Exhibit A) and construction plans (Attachment A, Exhibit B) e Staff has added a section to Page 2, Section C of the developers agreement which, states the changes recommended by the City Engineer be incorporated by the Developer into a final draft of Exhibit A and certified by a registered surveyor. . . Condition 11. Right-of-way from the soutb (Rusbenberg and Wessland Property) _ be acquired prior to tbe final plat approval for access to the property or a blanket ..., travel easements be reviewed by City Attorney and recorded with the plat for access to Lots 1 and 2, Block 2 over Lots 1 and 2, Block 1 which, must be rectified within 24 montbs with permanent access after 24 months if access is not acquired. The applicant has been negotiating with the property owners to the south (Rushenberg and Wessland property). However, the applicant has not acquired the property. A blanket travel easement has been attached to the developers agreement (Attachment A, Exhibit D). The developer provided Staff with bids for the cul-de-sac and requested that the City Engineer re-evaluate the escrow for the future extension of Shoreline Lane. The City Engineer believes the originally proposed $21,740. from the City Engineer is in line with what the City may expect to incur in the future (Attachment B). Recommendation. Staff recommends approval of the developers agreement for Planning Case 99-03, Josephine East LLC as presented by staff subject to any last revisions to the agreement by the City Attroney. . e e e e '. __ I A tI-~ t ",ltVtv-t A [ ",J\FT DEVELOPMENT AGREEMENT JOSEPHINE EAST, LLC This Agreement is made and entered into to be effective the day of , 1999, by and between the City of Arden Hills, a municipal corporation and political subdivision of the State of Minnesota (the "City"), and Josephine East, LLC, a Minnesota Limited Liability Company (the "Developer"). RECITALS 1. On May 24, 1999, the Arden Hills City Council approved Planning Case 99-03 (the "Approval") relative to the platting and development of certain property located within the City and described as follows (the "Property"): Pa ree I 1: (a bstract property) The North 80 feet of the South 237.40 feet of that part of Government Lot 7, North of the South 6 acres in Section 34. Township 30, Range 23, Ramsey County, Minnesota. Parcel 2: (torrens property - Certificate of Title No. 276605) The North 80 feet of the South 157.4 feet of all that part of the South Y20f Lot 7, Section 34, Township 30, Range 23 lying North of the South 6 acres of said Lot 7, together with and subject to a perpetual right-of- way over that certain roadway running from Lexington Avenue Westerly toward Lake Josephine at a point approximately 196.45 feet South of the Northerly line of South 1/2 of that part of Government Lot 7 lying North of South 6 acres thereof. 2. The Approval was subject to a number of conditions and contingencies. 3. In orderto help clarify and define the parties respective obligations with respect to the development of the Property, the parties have agreed to enter into this Development Agreement. NOW THEREFORE, the parties hereto hereby agrees as follows: 1. Conditions and Qualifications Rel!:ardine: the Approval. The Approval conditioned the approval of the final plat upon the conditions and qualifications set forth and described below with which the Developerhereby agrees to comply: A. Title. The Developer shall provide to the City evidence of title to the Property 1 .. DRAFT in a form and substance reasonably acceptable to the City Attomey. e B. Extension of Shoreline lane. The plat shall dedicate an extension of Shoreline Lane through the Property as shown on the final plat approved May 24, 1999. (See Subsection 1 E, below.) C. Gradinl! Plan. Sediment and Erosion Control Measures. The plans and specifications for the grading plan and the erosion control measures (the "Gradin~Erosion Control Plans and Specifications") are attached hereto as Exhibit A. All streets and utilities for the project must be constructed in accordance with the Grading/Erosion Control Plans and Specifications. In addition: 1. All landscaping, sodding, seeding, or planting performed by the Developer pursuant to this Development Agreement or any other contract (collectively, the "landscaping") shall continue to be the responsibility of the Developer until the earl ier of the following: A. One year from the date of any such landscaping; or, B. The closing on the sale of any lot on which the Landscaping was perfonned. e 2. Developer shall seed or sod all disturbed areas outside of the street right- of-way within ten (10) days of completion of grading; 3. All work necessary to complete the grading plan and erosion control measures pursuant to the Grading/Erosion Control Plans and Specifications shall be completed no later than June 30, 2000. Any handwritten notations or modifications may have been added to Exhibit A and required by the Development Agreement shall be incorporated by the Developer into a final draft of Exhibit A and certified by a registered surveyor. D. Park Dedication Fee. The Developer shall pay the City a park dedication fee in the amount of $14,184.00. The payment of the park dedication fee shall be allocated equally between each of the four lots contemplated by the plat, and shall be paid no later than the earlier of the following: A. Issuance of a building permit with respect to said lot; or B. The closing on the sale of the lot to an entity /person other than the developer. 2 e . .. . e e DRAFT E. Escrow for Future Extension of Shoreline Lane. As part of the Approval, the Developer is not being required to fully improve Shoreline Lane through the entire Property at the present time. In order to assure the availability of funds for the future improvement of Shoreline Lane to the north property line of the Property, the Developer shall deposit with the City the amount of $ 21,750. Said amount shall be in addition to, and may be co-mingled with, the Improvement Escrow funds referred to in Subsection N below. The escrow shall be held by the City until the completion by the Developer of the improvements effecting the extension of Shoreline Lane to the northerly boundary of the plat. F. Rice Creek Watershed District. The Developer shall provide the staff with the written approval by the Rice Creek Watershed District for the development contemplated by the plat. The approval shall be in a form and substance acceptable to the City Staff. G. Basement Elevations. The Developer hereby agrees that no structure shall be constructed on the Property with the basement which has an elevation below 887,8 feet. This condition, at the option of the City, shall be placed in the form of a recordable instrument recorded/registered against the Property. Utility and Drainae:e Easements. The Developer shall provide the City with utility and drainage easements, in a form acceptable to the City Staff as required by the City's Ordinance Section 22-8(17)(e) and as shown on the final plat approved May 24, 1999. I. Construction SDecification for Street and Utilities. The plans and specifications for the streets and utilities for the project are attached hereto as Exhibit B (the "Street/Utility Plans and Specifications"), All streets and util ities for the project must be constructed in accordance with the Street/Utility Plans and Specifications. In addition: H. 1. Unusable material within the roadways shall be removed by the Developer; 2. The City Engineer, as Developer's expense, shall be present, at all times deemed appropriate by the City Engineer during, underground pipe construction and street construction. (This may mean that the City Engineer will be present full time during such activity.) The City Engineer shall be given no less than 24 hours notice of the commencement of any such activity. At all other times, the City Engineer may make periodic visits to the site to insure that the Developer and its contractor are in compliance with the terms of this Agreement. which visits shall be at the expense of the Developer. 3 .. DRAFT In addition to whatever other remedies the City may have, Developer's _ failure to comply with the terms of this section shall permit the City ... Engineer to issue a stop work order which may result in rejection of the work and which shall obligate the Developer to take all reasonable steps, as directed by the City's Engineer, to insure that the improvements are constructed and inspected pursuant to the terms of this Agreement. Such failure to comply shall further result in the assessment of a penalty in an amount equal to 1%, per occurrence, of the amount of security required in Section 1. O. attributable to underground pipe and street construction. 3. The City reserves the right to test as necessary, at the Developer's expense, all grading work. At a minimum, a test roll of the street subgrade sha II be passed prior to acceptance ofthe subgrade by the City. 4. Subgrading and the initial course of the street improvements shall be completed by Au~u-s+, 15, 2,000 . The final wear ~ourse of the street improvement shall be completed by /Jovehl!oa-I, :looo 5. All utilities shall be installed by the appropriate utility company; 6. The Developer shall arrange for the installation of underground gas, electric, telephone and cable TV after the first lift of asphalt is complete, but before the final lift is started; e 7. All utilities improvements shall be completed by Jul~ I~ ,;1.800 Any handwritten notations or modifications may have been added to Exhibit B and required by the Development Agreement shall be incorporated by the Developer into a final draft of Exhibit B and certified by a registered engineer. J. TempOrary Cul-de-Sac Easement. Priorto the endorsement of approval on the final plat, the Developer shall provide the City with a temporary easement in the form of the attached Exhibit C. K. Acauisition of Rieht.of.Way From the South. The Developer and City shall enter into an easement agreement relative to the acquisition of certain real property to the south of the plat prior to the endorsement of approval on the final plat. The form of the easement agreement shall be in the form of the attached Exhibit D. L. Attorney's Fees. The City hereby acknowledges the receipt of $1,118.10 as and for the attorney's fees required to be paid in accordance with the Approval. 4 e e e e ~ . .. DRAFT M. Notification of Purchasers. The Developer shall inform all prospective purchasers of any of the lots in the property of the existence of the conditions imposed by the City Council pursuant to the Approval. The City may, at the City's discretion, record the Approval, or require the execution of any other recordable instrument (including this Development Agreement) which would effectuate such notification. N. Improvement Secu~itx. Prior to the City's endorsement of approval on the final plat, the Developer shall deposit security with the City Administrator in an amount equal to 125% of the City's Engineer's estimate of the cost of constructing the required improvements and payment of any administrative fees required herein (the "Improvement Escrow"). The security may be in the form of a cash escrow fund, a performance bond, or a letter of credit. The form of security shall be approved by the City Attorney. The Improvement Escrow shall include all funds to be escrowed in accordance with Section L E., above. Except as otherwise provided in Section 1. E.. above, upon completion of required improvements and acceptance by the City, the City Council shall reduce the amount of security for the completed improvements provided that in no case shall the total remaining security be equal to less than 125% of the estimated costs of the incomplete improvements and of the estimated and unpaid administrative fees. o. Estimated Costs of ImDrovements/Administrative Fees. Pursuant to the Developer's agreement in the original application, the Developer shall deposit with the City the sum of $1500 to cover a portion of the legal and engineering fees incurred by the City with respect to the project. It is specifically acknowledged that said sum is not the precise amount due and owing at the present time, which amount has not been calculated. Furthermore, there may be additional fees and expenses incurred by the City with respect to the project which shall be the responsibility of Developer. The Developer shall pay any additional fees incurred through the date of this Agreement, as well as any additional amount which may be incurred subsequent hereto within ten (10) days of receipt of a statement therefor. 2. Miscellaneous Reauirements_ [NONE] 3. Binding Effect. The terms and provisions of this agreement shall be binding upon and inure to the benefit of the heirs, representatives, successors and assigns of the parties hereto and shall be binding upon all future owners of all or any part of the Property and shall be deemed covenants running with the land. This Agreement, at the option of the City, shall be placed of record so as to give notice thereto to any subsequent purchasers and encumbrancers of all or any part of Property and all recording fees, if any, shall be paid by the 5 .. DRAFT Developer. e 4. Notice. Whenever in this Agreement notice is required to be given by one party to the other, such notice shall be delivered personally or shall be sent by certified mail, return recei pt req uested to the tollowi ng add ressees. Such notice sha II be deemed ti mely given when delivered personally or when deposited in the mail in accordance with this section. If to the City: City Administrator City of Arden Hills Arden Hills, MN 55112 If to the Developer: 5. Evidence of Recordinl!:. Developer agrees to provide the City with evidence that the plat of Josephine East, LLC (the "Plat") has been recorded/registered in accordance with the terms and provisions of this Development Agreement within five (5) days of the date thereof. e 6, Incorooration bv Reference. All plans, special provIsIons, proposals, specifications and contracts forthe improvements furnished and let pursuanttothis Agreement shall be and hereby are made a part of this Agreement by reference as if fully set out herein. 7. Default. The occurrence of any of the following shall be considered an "event of default" in the terms and conditions contained in this Agreement: A. Failure of the Developer to comply with any of the terms and conditions contained in this Agreement; and/or, B. The failure of the Developer to comply with any applicable ordinance or statute with respect to the development of the Property. 8. Remedies. Upon the occurrence of any event of default, the City, in addition to any other remedy which may be available to it, shall be permitted to do any or all of the 6 e . . ORA ,,:T e following, as it deems appropriate: A. City may make advances or take other steps to cure the default, and, where necessary, enter the Subject Property for that purpose_ In making any such advances, the City may (but shall not be required to) draw upon the funds contained in the Improvement Escrow. The Developer shall pay all sums so advanced or expenses incurred by the City, upon demand, with interest from the dates of such advances or expenses at the rate of 10% per annum. No action taken by the City pursuant to this section shall be deemed to relieve the Developer from curing any such default to the extent that it is not cured by the City or from any other default hereunder. The City shall not be obligated, by virtue of the existence or exercise of this right. to perform any such act or cure any such default. The Developer shall save, indemnify, and hold harmless. including reasonable attorney fees, the City from any liability or other damages which may be incurred as a result of the exercise ofthe City's rights pursuant to this section. B. Obtain an Order from a Court of competent jurisdiction requiring the Developer to specifically perform its obligations pursuant to the terms and provisions of this Agreement. c. Exercise any other remedies which may be available to it including an action for damages. e D. Withhold the issuance of any or all building permits and/or prohibit the occupancy of all building(s) for which permits have been issued. E. In addition to the remedies and amounts payable as set forth herein, upon the occurrence of an event of default, the Developer shall pay to the City all fees and expenses, including reasonable attorney, engineering and consulting fees, incurred by the City as a result of the event of default, whether or not a lawsuit or other action is formally taken. 9. Prior land OccuDancv. In the event that any lot the Plat becomes occupied prior to completion of all improvements contemplated by this Agreement and acceptance thereof by the City, Developer shall provide all maintenance necessary (specifically including, but not limited to, snow plowing) to provide pedestrian and vehicular access to Lexington Avenue, provided: A. This shall not require Developer to provide any such maintenance upon any occupied lot; and B. The Developer's obligation hereunder shall terminate upon completion of and e 7 , . DRAFT acceptance by the City of a publicly dedicated right-of-way which will provide _ access from and to Shoreline Lane as referred to in Section 1. K., above. ... IN WITNESS WHEREOF, the City and Developer have caused this Agreement to be executed as of the date and year first above written. Dated: Dennis Probst, Mayor e 8 e e e . Attested; City Administrator STATE OF MINNESOTA ) ) 55. COUNTY OF ) DRAFT On this day of . 1999. before me, a notary public within and for said county, personally appeared , to me known to be respectively the and and he/she executed the foregoi ng instrument and acknowledged that they executed the same by authority of and on behalf of Dated: 1999 By Its In the Presence of: STATE OF MINNESOTA ) ) 55. COUNTY OF ) Notary Public JOSEPHINE EAST, LLC On this day of , 1999, before me, a notary public within and for said county, personally appeared , to me known to be respectively the and and he/she executed the foregoing instrument and acknowledged that they executed the same by authority of and on behalf of Notary Public 9 DRAFTED BY: PETERSON FRAM & BERGMAN, P.A. (John Michael Miller, Atty #7326X) 50 East Fifth Street, Suite 300 St. Paul, MN 55101 (651) 291-8955 F:\usersIJOH N\losephine East.Develop.agr.3. wpd August 4, 1999 (4,26PM) .... . DRAFT e e 10 e ...... ,~ ~ ~ ~ 'tll ~ ,= f.i ~~ ~ t, f~ l~ ~ .... " I ~ ~~~.. , U " '< , < ., . ., i i' I Ii , I ~ ~h <, :\ I' " P li \i!i 11 ~i !~ ~ ~ f~ V t;; ~ \~ :j u ~ fft ~[ lJ1 \~\ . t'I ! ."" ..', i& ~ i~ ti f~. 1 ,." ~ ~,~ to! G\ "I ~ ;~ ' 1; ~ n /;100 _ ~ ~~ (~ Pr~ _ N ~ t rli; jo<J ~ ~ ~~ I ' ,~! 1 ~" f! ~ ;>;JI i.~. ~;;:; ~~I i; ~ ~i \""~ P~''''1<1 ...i ~.!....;.~ 'fl~~!! :;.~ -o....I.o~1 "J In i; . tJ ~~ ~ 'I k ~il ~, ,;= ~',!.".~. 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Josephine East, LLC, a Minnesota limited liability company, Grantor, of Ramsey Cou nty, Minnesota, for and in consideration of One Dollar and other good and valuable consideration, does hereby grant and convey to the City of Arden Hills, a municipal corporation, Grantee, the right, authority and easement to freely use the premises hereinafter described (the "Easement Tract") for the purposes described below: That part of Lots 1 and 2, Block 1 and Lots 1 and 2, Block 2, JOSEPHINE EAST, LLC, Ramsey County, Minnesota lying within the circumference of a circle having a radius of 50.00 feet; the center point of said circle being a point on the centerline of Shoreline Lane which is 50.00 feet northerly of the South line of said JOSEPHINE EAST LLC, as measured along said centerline. The purpose of this easement is to allow the City the free right to enter upon the Easement Tract for grading, leveling, filling, draining, paving, building, maintaining, repairing and rebuilding public streets and highways thereon, together with such sidewalks, bridges, culverts, ramps and cuts as may be necessary, and any further uses as are necessary to maintain said land for a public purpose, and for the further purpose of using the land for construction, installation and maintenance of storm sewers, and drainage facilities, and all other public utilities ordinarily located within public streets, and to include the right to construct slopes and deposit waste material thereon, to acquire and obtain exclusive ownership of all the dirt or other material necessary to be excavated, removed or taken, to acquire all structures, trees, shrubs, grasses and herbage now existing and growing or hereafter planted and grown upon or within said stripes) of land. This easement shall also include a temporary easement, as necessary, over and across the land adjacent to the Easement Area in order to accomplish any construction or maintenance which may be allowed by this easement. The dedication and acceptance of this easement for road purposes does not obligate the Grantee to construct or maintain a road thereon until such time as such construction and maintenance is deemed by the Grantee necessary for the public interest and welfare; however, this shall not be construed as a limitation upon the rights of the Grantee to exercise its rights hereunder when the Grantee deems it necessary and in the public interest. The easement granted hereby may be terminated only upon the following: 1. Completion of street and/or other improvements deemed appropriate by the Grantee so that Shoreline Lane, as shown on the plat of Josephene East LLC, is fully improved; and, 2. The recording of an instrument signed by the Grantee terminating the easement granted hereby. 1 DRAFT In the event this easement is terminated, the City agrees to thereafter put the Easement Tract back into its former condition, as reasonably possible under the circumstances. TO HAVE AND TO HOLD, said easement until said Grantee, its successors and assigns, as described above. IN WITNESS WHEREOF, said Grantor has set its hand this ,1999. day of JOSEPHINE EAST, LLC By Its STATE OF MINNESOTA } } ss. COUNTY OF } The foregoing instrument was acknowledged before me this day of , 1999, by the of Josephine East, LLC, a limited liability company under the laws of Minnesota, on behalf of said limited liability company. Notary Public, County, MN DRAFTED BY: MILLER LAW FIRM F :\users\JO H N\Josephine East.street-utility .esmnt.l. wpd 2 . . . e e e e e ,. DRAFT 5c'h~ba D DECLARATION OF PIUVATE DRIVEWAY EASEMENT KNOW ALL MEN BY THESE PRESENTS: WHEREAS, Josephine East, LLC, a Minnesota limited liability company (hereinafter "the Declarant") is the fee owner of certain real estate located in the City of Arden Hills (hereinafter "City"), County of Ramsey, State of Minnesota, legally described as follows (the "Plat') Lots 1 and 2, Block 1, and Lots 1 and 2, Block 2, Josephine East, LLC, according to the plat of that name on file and of record 10 the office of the County Recorder, in and for Ramsey County. and, WHEREAS, the Declarant and the City have entered into a Development Agreement which requires, in part, the Declarant to create a certain "blanket" access easement over and upon certain lots in the Plat; and, WHEREAS, the Declarant now desires to create a non-eJ<clusive private road easement for driveway, ingress and egress purposes for vehicular and pedestrian traffic (hereinafter"the Driveway Easement") over and across all of Lots 1 and 2, Block 1, Josephine East, LLC (the "Easement Lots") for the mutual benefit of Lots 1 and 2, Block 2, Josephine East, LLC. (hereinafter "Benefitted Lots"); and, WHEREAS, in addition to any other easements, the Declarant does by this Declaration for itself, its successors and assigns, hereby create a non-exclusive easement for driveway, ingress and egress purposes over and across the Easement Lots for the mutual benefit of the Benefitted Lots, but not for the benefit of any other lots; and hereby declares and imposes the covenants and obligations herein upon the Easement Lots and the Benefitted Lots; and, NOW THEREFORE, the Declarant hereby declares as follows: 1. Creation of Easement_ The Declarant hereby declares, creates and acknowledges the existence of the Driveway Easement. The Driveway Easement is not a publicly dedicated roadway, and the City has no obligation to maintain or service the Driveway Easement. Moreover, the City shall have no affirmative obligation to enforce the provisions of this Declaration for the benefit of any entity other than the City. 2. ImDrovement of the Drivewav Easement. The Owners of the Benefitted Lots may choose to improve the Driveway Easement to construct a roadway to provide access to the Benefitted Lots from Lexington Avenue (the "Improvements'), If so, the terms and provisions set forth below shall control. 1 .. DRAFT a. The Owners of the Benefitted Lots shall and do hereby assume and agree to pay one-half of the costs of maintaining, repairing, and replacing, if necessary, the Improvements to at least the standard necessary for reasonable egress and ingress to the Benefitted Lots for vehicular and pedestrian traffic. e b. No Owner of a Benefitted Lot may exempt himself from the liability for maintenance, repair or replacement of the Improvements by waiver of the use or enjoyment of any of the Driveway Easement or by abandonment of the Benefitted Lot. c. Each Owner of a Benefitted Lot described herein shall be and hereby is deemed to covenant with the owners of all the other Easement Lots and Benefitted Lots, that he/she/they shall pay promptly when due his/her/their proportionate share of the costs described above. The costs described above shall be a personal obligation of the person or persons who are the Owner(s) of such Benefitted Lot at the time when such costs were incurred, and said personal obligation shall not pass to his/her/their successor in title unless expressly assumed by them. 3. Use of the Drivewav Easement. The Driveway Easement shall be used strictly in accordance with the easement granted herein. Except as herein provided, no Owner of a Benefitted Lot or Easement Lot (referred to herein as an "Owner" or "Owners") shall obstruct or interfere whatever with the rights and privileges of other Owner, and nothing shall be planted, altered, constructed upon or removed by an Owner from the Improvements. If an .. Owner shall violate this section, the remaining Owner(s) shall have the right to restore the ... Driveway Easement and any Improvements to its prior condition and assess the cost of such restoration against the Owner who violates this section and such assessment shall become due and payable upon the demand of any of said remaining Owners. All of the remaining Owners, or any of them, shall have the right and power to collect the cost of such restorations in a legal proceeding for that purpose. If an Owner interferes with the rights and privileges of another Owner in the use of the Improvements, except as herein provided, the remaining Owners, or any of them, may commence an action to enjoin such interference and the prevailing party shall be entitled to recover such reasonable attorney's fees as the court may allow, together with all necessary costs and disbursements incurred in connection therewith. No Owner shall obstruct or interfere with the passage of any school bus or emergency vehicle over or across the Improvements. . Any Owner of a Benefitted Lot may delegate his right of enjoyment to the Improvements to tenants who reside on a Benefitted Lot, to the members of his family and his guests and to his invites. The Driveway Easement is an easement which covers the Easement Lots in their entirety. Accordingly, except for the Improvements. no building or other permanent structure 2 e e e e DRAFT may be placed upon the Easement Lots during the time in which the Driveway Easement is in existence. 4. Duration of the Driveway Easement. This Driveway Easement shall terminate without any further action if a public right-of-way connecting the existing Shoreline Drive (to the south of the Plat) to the south line of Shoreline Lane as shown on the Plat is publicly dedicated (or otherwise created in a manner satisfactory to the City) and a roadway or cul-de- sac satisfactory to the City is constructed on the Plat. In the event the Driveway Easement is not terminated as set forth above by August IS. 2001, the ability of the Declarant or the Owners to terminate the Driveway Easement without the express written consent of the City shall cease. Thereafter, the Driveway Easement may be terminated only with the express written consent of the City. 5. ADDurtenance. This covenant shall run with the land and shall be binding on and inure to the benefit of the parties hereto, their heirs, representatives, successors and assigns. 6. Amendment. There may be no amendment to or release of the terms of this agreement and declaration without the express written consent of the City is provided in recordable form. IN WITN E55 WHER EOF, the parties have hereto executed th is easement a nd covenant the day and year first above written. JOSEPHINE EAST, LLC, a Minnesota limited liability company By Its STATE OF MINNESOTA ) ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this _ day of , 1999, by the of Josephine East, LLC, a limited liability company under the laws of Minnesota, on behalf of said limited liability company. [Notary Block] 3 DRAFT ACKNOWLEDGMENT BY CITY OF ARDEN HILLS The City of Arden Hills hereby consents to the terms and provisions of the foregoing instrument. Dated: Dennis Probst, Mayor Attested: City Administrator STATE OF MINNESOTA ) ) 55. COU NTY OF ) On this _ day of , 1999, before me, 13 notary public within and for said county, personally appeared . to me known to be the mayor of the City of Arden Hills and he executed the foregoing instrument and acknowledged that they executed the same by authority of and on behalf of the City of Arden Hills. Notary Public 4 e e . e e e DRAFT CONSENT , the holder of the only mortgage effecting the above referred to real property, hereby consents to the filing of the foregoing Declaration of Private Driveway Easement, and agree that should it foreclose its mortgage on the property, or take a deed in lieLl of foreclosure, it will take title subject to the terms and provisions of said Declaration. Dated : STATE OF MINNESOTA COUNTY OF Its: ) ) ss. ) On this day of , 1999, before me, a notary public within and for said county, personally appeared , to me known to be respectively the and and he/she executed the foregoing instrument and acknowledged that they executed the same by authority of and on behalf of DRAFTED BY: Miller Law Firm 9405 36th Avenue North New Hope, MN 55427 612.542.3030 Notary Public 5 h'.JJSBrS\.IOHNUIl&SOhine E:lsl.~al'01lttnn", Prillllt! flriul!!wl1ly ~nl.3d.wpd DRAFT e e 6 e e . e A~~~t'\~ U .BRW fl'"li .A~"MOORE.GrIOI,JPcO,t.w,~ MEMORANDUM BRW 'Thresher S~ I,I.lilfc- 700 Soulh Third SO'", Minneapolis, MN 55415 Phone: (6]2) 370-0700 F"", (612) 370-1378 To: Nancy RandaWArden Hills File:379510052001 From: Greg Brown Date: August 2, 1999 Subject: Shoreline Lane Subdivision I have reviewed the Shoreline L,me plans dared 6/14/99 which you provided us. There remain [WO issues which have nOI been modified by the Developer. 1) Thc CuI de Sac grading proposed by the Developer provides for a significant valley across the diameler of the circle. We requesled IhaI Ihe Developer have Ihe Cui de Sac graded Io include a centr~l high poinr and a consistent 0.5% grade around the circumference to the catch basin. This modification would have a minimal impact on construction costs for the project. 2) The grading plan indicates that a 10" stolm sewer pipe is proposed belwcen the ponds wheras Ihc stonn sewer and street plan corrcetly indicates the 12" sIonn Sewer pipe requested by the City earlier in the process. The grdding plan note should be correcled. 1 have reviewed the invoices for the CUfI'CnI conslruction work provided by the Developer. The anticipated fumre COSI (in present dollil1"s) Io reconslrueI Ihe frrst 80 feet of Shoreline Lane and construct an addiliona1 80 feet to the nonh is approl<imately $28,000.00. The invoices for the current work scope (which is approximately 60% of the fumre reconslruclion scope) mnge from $14,567.00 to $19,650.00. Based upon this comparison, the escrow amount seems in line with whaI rhe City may expect to incur in the future. If you have any further questions please give me a call. R c-= '. r .',;-.,-,- '.. AUG - 3 1999 Cr'.': t.. ,. ..: , iri \.~rhi\;...h,,"" .~l<-,-,,,., 1Il\WI'1xx.::,."WtDEl":l'JlL\PLANNJNG\SJ.IOR.UN:!.M~ TOTAL P.01 ., .. e CITY OF ARDEN HILLS MEMORANDUM FROM: Mayor and City Council Nancy Randall, Associa e PI~ Planning Case #99-10, Site Plan Review Bethel College, 3900 Bethel Drive DATE: August 9, 1999 TO: SUBJECT: Request. The petitioner is requesting approval of a site plan for Bethel College which is located at 3900 Bethel Drive, to allow a gate at the east entrance (STH 51) (Exhibit A). Background. The City Council, at their July 26, 1999 regular meeting, approved the construction of the west entrance monument and sign portion of Planning Case 99-10, Site Plan Review, subject to compliance with the lighting standards of the Zoning Ordinance, and Tabled the east entrance gate portion of Planning Case 99-10, to allow the applicant to modify the plan. . In the original analysis, Staff found the proposed gate may cause a problem for motorists that are unfamiliar with the gate location, the service drive would be reduced to 20 feet where 24 feet is required, and it does not conform with the master plan and gate discussion with planning case 95-18. At the July 26,1999 Council Meeting, staff presented an alternative plan to eliminate the three concerns staff had with the proposal (Exhibit B). The applicant did not approve ofthe staff proposal due to the fill and construction of a retaining wall in order to relocate the service drive. The applicant was open to other alternatives. With Planning Case 95-18 a "control gate" for the remote parking lot located adjacent to the service drive was discussed. At that time a condition was placed on the approval that if Bethel College relocated the "control gate" to the intersection of the Service Drive and Bethel Drive then a second entrance at the south corner of the parking lot would be required. Deadline for Agency Actions. The City of Arden Hills received the complete application for this request on Monday, June 7, 1999. Pursuant to Minnesota State Statute, the City must act on this request by Friday, August 6, 1999 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The additional review period would extend to Tuesday, October 5, 1999. The City may, with the petitioner's consent, extend the review period beyond the Tuesday, October 5, 1999 date. e The City provided the petitioner with written reason for additional 60 day review period. The additional review period extended to Tuesday, October 5, 1999. ... t e Notes. I. Pursuant to Section VIII, E, 4, of the Zoning Ordinance no application which has been denied wholly or in part shall be resubmitted for a period of six (6) months from the date of denial. Updates. The applicant has supplied the City with a revised site plan Exhibit C. The proposed revision shows the access further to the north with an angle allowing motorists to see the gate better at approach. Both Bethel Drive and the Service drive are shown at the required 24 feet. This resolves some of the concerns; however, does not deal with potential stacking of cars, nor does it properly align itself with STH 51. The applicant does not have a problem with adding a entrance into the existing parking lot off of the service drive as conditioned with Planning Case 95-18. Staff has designed an alternate plan (Exhibit D). The plan shows a 90 degree angle to Snelling A venue that keep the intersection with Snelling A venue at a 24 foot width. The service drive and gate are moved further back into campus allowing for turnaround and stopping room when the gate is closed and stacking of cars waiting to enter Snelling A venue when the gate is open. Recommendation. Staff recommends approval of Planning Case 99-10, Site Plan Review, _ for the construction of the east entrance gate as presented by staff (Exhibit D) with the .. following condition: 1. Construction of a second entrance into the existing parking lot off the service drive. e . . Q:'8ethel' 1420.3' 14203g01.dgn CAOD .81-R3 @ STANLEY CONSUlTANTS " ,., < i1i !i!! In o '"' Z 1E; < o 1E; < o o >- .... ,., ~:Fo~~~~ ~""O""Offl~U1 ~~2n~~~ <<"" ,.., ,..,,..,0 0 00 ;0 "" c:c > ;0 -< r- -< -< I' ::s '" s::: ::+ '" OJ ::j ~ f ; '" 0 Z .g ~ o Q.. 0 U"Ipr 0 ~~~g:' c;;S;;:;':s.. 'ct:lfllm f'SUJ I.D < t../2. 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" e e e CITY OF ARDEN HILLS MEMORANDUM DATE: August 6, 1999 TO: Brian Fritsinger, City Administrator Dwayne Stafford, Public Works Director l>S Amending Current Sump Pump Ordinance FROM: SUBJECT: Background The Arden Hills City Council has approved inclusion of a sump pump discharge inspection as part of the 1999 Water Meter Replacement Project. Stafffeels that a large number of Arden Hills residents may have prohibited sump pump discharge connections to their sanitary sewer lines, resulting in strains and possible back ups during heavy rains, plus additional costs to residents for treating clean water. The current City Ordinance addresses illegal sump connections to some extent. However, the Public Works Director feels that, with the impending inspection, additional language is necessary that refers to the rights of the City to perform an inspection of the sump discharge. Additional language more specific to the prohibited connections and penalties for such connections is also needed. Recommendation Staff recommends that Council review the proposed ordinance changes and, if found acceptable, authorize staff to schedule an informational meeting to be held in conjunction with the August 30, 1999 City Council meeting. Note The attached, proposed ordinance refers to chapters, sections, and subdivisions in the recodified ordinance, which Council has not formally adopted. Council will be presented with a revised ordinance at the August 30th meeting, which will relate to current ordinances. At that meeting, Council will be asked to adopt the ordinance following the informational meeting and public comments. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA e ORDINANCE No. AN ORDINANCE AMENDING CHAPTER 10, SECTION 1010.10, SUBD. 7 ARDEN HILLS CITY CODE TO PROVIDE FOR THE INSPECTION OF PROPERTY TO DETERMINE ILLEGAL CONNECTIONS TO THE SANITARY SEWER SYSTEM AND TO PROVIDE A SURCHARGE FOR NON-COMPLIANCE WITH INSEPCTION AND CONNECTION REQUIREMENTS THE CITY COUNCIL OF THE CITY OF ARDEN HILLS HEREBY ORDAINS THAT CHAPTER 10, SECTION 1010.10, SUBD. 7, OF THE ARDEN HILLS CITY CODE IS HEREBY AMENDED TO READ AS FOLLOWS: Subd.7. Certain Connections Prohibited; Findings and Purpose. The Council finds that the discharge of water from any surface, groundwater sump pump, roofs, yards, lawns, streets, alleys, footing tile, or other natural precipitation into the City sanitary sewer system contributes to the flooding and overloading of the sanitary sewer system. Such overloading of the sanitary sewer system may result in sewage flowing into lower levels of City residences and businesses, creating hazardous public health conditions and significant damage to _ properties. The Council, therefore, determines that this ordinance is necessary to protect the ... health, safety, and welfare of its citizens through the regulation of connections to the City's sanitary sewer system. Section A. Prohibited Discharges and Connections No person, owner, lessee or occupant of any parcel of land, building, or premises shall discharge, or permit to be discharged, directly or indirectly, into the sanitary sewer system: I) any surface water or groundwater including water from roofs, yards, lawns, streets, alleys, groundwater sump pumps, footing tile, or other natural precipitation; or 2) any gravel, sand, dirt, or any other heavy material or any substance causing any extraordinary obnoxious odors or gases; or 3) swinuning pool discharges. e e e e ORDINANCE NO. Section B. Section C. PAGE TWO DATE A sump pump discharge system shall have a permanently installed discharge line, which provides for year-round discharge to either the outside of a building or structure, or is connected to the City stormsewer. The system shall consist of a discharge line without valving or quick connections or flexible sections, which allows the redirection of the sump pump discharge into the sanitary sewer system. If connected to a City stormsewer, the system shall include a check valve and an air gap. Inspection. Every person, owner, lessee or occupant of any parcel of land, building or premises that discharges into the City's sanitary sewer system shall allow an employee of the city or a designated representative ofthe City to inspect the building or premises to confirm that the building or premises conforms to the requirements of Section 7(A) of this Subsection. In lieu of the City inspection, the owner, lessee or occupant may furnish a certificate from a City registered State licensed plumber certifying that the building or premises is in compliance with the requirements of Section 7(A) of this Subsection. The City may periodically re-inspect any building or premises to determine continued compliance with the requirements of Section 7(A). Removal ofProbibited Connections; Surcharge. Any person, owner, lessee or occupant, and any plumber or building contractor who has presently made or permitted to be made, or shall make or permit to be made, any connection or installation in violation of Section 7(A), shall immediately remove such connection or correct such an installation. If not removed or corrected within thirty (30) calendar days after notice of the violation has been delivered personally or by certified mail to such person, owner, lessee or occupant, the City may impose a surcharge in the amount provided in Section 7(D) of this Code. Such a surcharge may also be imposed upon any property owner, lessee, or occupant who, after thirty (30) calendar day notice, refuses to allow their property to be inspected or fails to provide the certificate from a City registered State licensed plumber as required by Section 7(B). I ORDINANCE NO. PAGE THREE DATE The owner, lessee, occupant of a building or premises found to be not in conformance as required in Section 7(A) during periodic reinspections may be subjected to a surcharge as provided in Section 7(D) of this Code, for all months between the two most recent inspections or a maximum charge not to exceed twelve (12) monthly surcharges. Section D. Surcharge Fee. Surcharges for buildings or premises that are not in conformance with Section 7(C) of this code: SECTION 1010,10 SUBSECTION PURPOSE OF FEE OR CHARGE Subd. 9 Surcharge for prohibited connection AMOUNT $loo.OO/month Section E. Clear Water Sump Pits. The construction or installation of any clear water sump pit shall include the installation of a sump pump and sump pump discharge lines, which meet the requirements of Section 7(A) of this Code and all applicable codes. Effective Date. Ordinance No. shall become effective the day following its publication, or the publication of this Ordinance Summary in the City's official newspaper. AdoDtion Date. Passed by the City Council of the City of Arden Hills the _ day of 1999. DENNIS PROBST, MAYOR ATTEST: BRIAN FRITSINGER, CITY ADMINISTRATOR publication Date. Published on the day of ,1999. F:\USERS\SHEILA\COUNCIL\Ordinances\99 - DRAFT Sump Pump.doc . r e e e e e e CITY OF ARDEN HILLS MEMORANDUM DATE: July 26, 1999 TO: Brian Fritsinger, City Administrator Dwayne Stafford, Public Works Director 1J)'. Sauitary Sewer Repairs/Budget Implications FROM: SUBJECT: Background The City of Arden Hills has budgeted $75,000 for sanitary sewer repair in 1999, and had included $125,000 in the year 2000 Capital Improvement Plan,as a result of known problems with the infrastructure. These problems were identified earlier as part of the televising of the system. Repair Work Priorities The highest priority area for repair next is the 12" clay line running east to west from Old Highway 10 to approximately 3,000' west behind the Lake Valentine townhomes. This line has numerous cracked pipes, leaking joints, and root problems. To evacuate this line and replace it would require a construction easement and a 100' swath of trees to be removed for access and excavation. The alternative is lining the existing pipe as the City has done in other areas. This work is performed from above ground with minimal damage to the surrounding area. The City Engineer estimates this repair will cost $150,000. The second highest priority is a sag in the 8" sewer line under County Road E-2, which services approximately halfthe Chatham Avenue area, and connects to the 12" clay line referenced above. This sag is at least the diameter of the pipe as the camera showed during televising. Sags of this magnitude fill in with sediment, resulting in eventual blockages and backups. The City currently cleans this area four (4) times a year, as it was a known problem area. The City Engineer estimates costs to repair this sag to be $50,000. Recommendation The Public Works Director recommends Council authorize staff to combine the two (2) referenced repairs, and seek bids for the repairs, using budgeted 1999 and 2000 monies for the combined project. The Public Works Director and City Engineer believe that the larger combined project will result in more aggressive bidding. ., t e e . BRW MEMORANDUM A OAME.<i-i MOOREGROi.jf'-CoMi>ANy BRW Thresher Square 700 South Third Street Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 To: Brian Fritsinger/Arden Hills City Administrator File:37951 008 8001 From: Gregory BrownlBRW, Inc. Arden Hills City Engineer Date: August 4, 1999 Subject: Payment Request #4 West Round Lake Road, Phase 1 Background The City of Arden Hills awarded Forest Lake Contracting of Forest Lake, Minnesota the West Round Lake Road, Phase 1 project on March 8, 1999 for a total contract amount of $794,725.05. The City Council approved Change Order #1 on April 12, 1999 reducing the contract amount by $32,000.00 to 762,725.05. Change Order #2 increasing the contract amount by $43,970.00 to $806,695.05 is submitted for Council approval in conjunction with Payment Request #4. Proiect Status Forest Lake Contracting is approximately 90% complete with the project. The roadway is complete through bituminous binder course including curb and gutter, bituminous trail and concrete sidewalk. The temporary signal is expected to be complete by August 16, 1999 in conjunction with the final bituminous wear course and striping for the opening of the roadway to traffic. Pay request #4 includes payment for excavation, roadway, trail and sidewalk construction work completed through July 30, 1999. Recommendation The Arden Hills City Engineer recommends Council approve pay request #4 in the amount of $134,578.09 to Forest Lake Contracting. A retainage of 5% is being held for the project. cc: Mark Lynch/BRW Nick Landwer/BRW Dwayne Stafford! Arden Hills U:\WPDOCS\ARDENHIL\ROUNDLAK\CONSTRCI\PA YMNTIt4. WPD y e e . APPLICATION FOR PAYMENT 8RW Co"',, flwner Copy ..; Contractor Copy I nspector Copy NO. 4 Project WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS Owner CITY OF ARDEN HILLS Owner's Project No. Engineer's File No. 37951-005-2301 Contractor FOREST LAKE CONTRACTING Application Date 8/09/99 For Period Ending 7/31/99 -------------------------------------------------------------------- -------------------------------------------------------------------- STATEMENT OF WORK Original Contract Amount $ 794,725.05 $ 11,970.00 $ 806,695.05 $ 554,089.57 $ 3,452.78 $ 557,542.35 $ 27,877.12 $ 529,665.23 $ 395,087.14 $ 134,578.09 Net Change By Contract Amendment Contract Amount to Date Total Amount of Work Completed to Date Material Suitably Stored on Site but not Incorporated into Work Gross Amount Due to Date Less 5.00% Retainage Amount Due to Date Less Previous Payments Payment Due this Application ~ I hereby certify that all items and amounts shown are correct for the work completed to date. e Contractor Forest Lake Contracting. Inc. Byf({/~!r-U. VJLL1 V,'LL f'..~r:J'-'""-L Date (Name and Title) ~/ c:; /99- I The work on this project and the application for payment have been reviewed and the amount shown is recommended for payment. BRW, INe. Date u/?'? By APPROVED FOR PAYMENT e Owner City of Arden Hills By Date (Name and Title) e . APPLICATION FOR PARTIAL PAYMENT .~ WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS eBRW File: 37951-005-2301 8/04/99 Page: 1 Seq. No/ Unit Contract Contract To Date To Date MnDot No Item Unit Price Quantity Amount Quantity Amount -------- ------------------------ ------- ---------- --------- ----------- --------- ----------- Bid Schedule: A - ROADWAY 1 MOBILIZATION LS 20000.00 1.00 20000.00 1. 00 20000.00 2021. 501 2 MOBILE FIELD OFFICE LS 4000.00 1. 00 4000.00 1. 00 4000.00 2031.501 TYPE D 3 CLEARING TREE 40.00 92.00 3680.00 92.00 3680.00 2101.502 4 GRUBBING TREE 15.00 92.00 1380.00 92.00 1380.00 2101. 507 5 BUILDING REMOVAL LS 17000.00 1. 00 17000.00 1. 00 17000.00 2103.501 _:.501 REMOVE CONCRETE MEDIAN m2 11. 00 35.00 385.00 141.00 1551.00 7 REMOVE PIPE CULVERTS m 22.00 30.00 660.00 22.00 484.00 2104.501 (CMP, RCP) 8 REMOVE PAVEMENT m2 1.60 3864.00 6182.40 1404.00 2246.40 2104.503 (BITUMINOUS) 9 SAWING CONCRETE MEDIAN m 15.00 5.00 75.00 0.00 0.00 2104.511 10 SAWING BITUMINOUS m 3.50 150.00 525.00 355.00 1242.50 2104.511 PAVEMENT 11 SALVAGE AND REINSTALL EA 600.00 1.00 600.00 1.00 600.00 2104.523 BENCH AND SIGN (BUS STOP) 12 REMOVE FENCE m 2.00 190.00 380.00 200.00 400.00 2104.501 13 SALVAGE EXISTING SIGNS, EA 25.00 6.00 150.00 1. 00 25.00 2104.523 POSTS, AND MAILBOXES 14 COMMON EXCAVATION m3 5.00 20200.00 101000.00 20200.00 101000.00 _5.501 15 SUBGRADE EXCAVATION m3 8.00 1500.00 12000.00 644.00 5152.00 2105.507 APPLICATION FOR PARTIAL PAYMENT WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS . BRW File: 37951-005-2301 Seq. No/ MnDot No Item Unit Unit Price Contract Quantity Contract Amount To Date Quantity . e 8/04/99 Page: 2 To Date Amount 16 SELECT GRANULAR BORROW 2105.522 (CV) (P) 11.00 -------- ------------------------ ------- ---------- --------- ----------- --------- ----------- 23650.00 m3 17 ROCK CONSTRUCTION 2105.601 ENTRANCE EA 800.00 18 AGGREGATE BASE CLASS 5 2211.503 100% CRUSHED LIMEROCK t 14.50 19 AGGREGATE BASE CLASS 5 2211.503 100% CRUSHED LIMEROCK (CV) IP) 20 TYPE 31 BASE COURSE 2331.514 MIXTURE m3 27.00 t 28.00 21 TYPE 41 BINDER COURSE 2331.510 MIXTURE t 28.00 22 TYPE 41 WEARING COURSE 2331.508 MIXTURE t 30.00 23 BITUMINOUS MATERIAL FOR 2357.502 TACK COAT L 0.35 24 CONCRETE CURE & GUTTER 2531.501 DESIGN B618 m 24.00 25 100mm CONCRETE WALK 2521.501 m2 24.00 26 75mm BITUMINOUS TRAIL 2521.511 m2 17.00 27 WIRE FENCE DESIGN m 2557.603 1.2V-9322 36.00 28 TEMPORARY CONSTRUCTION m 2557.603 FENCE 4.50 29 MODULAR BLOCK RETAINING m2 2411.603 WALL 180.00 30 BITUMINOUS CURB 2535.501 m 10.00 2150.00 2.00 250.00 1805.00 945.00 665.00 1081. 00 2125.00 995.00 420.00 600.00 190.00 165.00 50.00 110.00 23650.00 1600.00 3625.00 48735.00 26460.00 18620.00 32430.00 743.75 23880.00 10080.00 10200.00 6840.00 742.50 9000.00 1100.00 2150.00 2.00 0.00 1650.00 782.00 602.00 31.00 95.00 883.00 270.00 350.00 0.00 184.00 0.00 0.00 1600.00 0.00 44550.00 21896.00 16856.00 93_ 33.25 21192.00 6480.00 5950.00 0.00 828.00 0.00 e . APPLICATION FOR PARTIAL PAYMENT WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS eBRW File: 37951-005-2301 8/04/99 Page: 3 Seq. No/ MnDot No Item Unit Price Contract Quantity Unit Contract Amount To Date Quantity To Date Amount -------- ------------------------ ------- ---------- --------- ----------- --------- ----------- 31 SODDING W/I00mm TOPSOIL m2 2.40 3600.00 8640.00 450.00 1080.00 2575.501 32 BALE CHECKS EA 6.00 100.00 600.00 0.00 0.00 2573.501 33 SILT FENCE m 7.00 260.00 1820.00 256.00 1792.00 2573.502 34 STREET SWEEPER (WITH 2123.601 PICK UP BROOM) 15.00 HR 80.00 35 2563.604 TRAFFIC CONTROL 4000.00 1. 38 LS 36 ..616 2564.602 TEMPORARY SIGNAL SYSTEM SIGSYS 52000.00 1.18 PAVEMENT MESSAGE (RIGHT/LEFT ARROW) EA 50.00 6.00 38 2564.531 F&I SIGN PANEL, TYPE C m2 205.00 17.25 39 100mm DOUBLE SOLID LINE m 2564.603 YELLOW PAINT 3.22 210.00 40 100mm SOLID LINE m 2564.603 YELLOW PAINT 1.61 75.00 41 100mm SOLID LINE m 2564.603 WHITE PAINT 1. 58 480.00 42 600mm SOLID LINE m 2564.603 WHITE PAINT 4.92 15.00 43 PAVEMENT MARKING m 2102.501 REMOVAL 1.50 200.00 44 SEED MIXTURE 200 2575.501 ha 1.26 8000.00 ~ CONCRETE MEDIAN NOSE ".602 100.00 12.00 m2 1200.00 5520.00 61360.00 300.00 3536.25 676.20 120.75 758.40 73.80 300.00 10080.00 1200.00 2.00 160.00 0.75 3000.00 0.10 5200.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 8.00 800.00 APPLICATION FOR PARTIAL PAYMENT WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN RILLS BRW File: 37951-005-2301 Seq. No/ MnDot No Item 46 200mm CONCRETE DRIVEWAY 2531.507 PAVEMENT 47 BITUMINOUS PATCH 0000.000 Unit m2 m2 Bid Schedule: B - STORM SEWER IMPROVEMENTS 1 CLEARING 2105.502 2 GRUBBING 2105.502 3 COMMON EXCAVATION 2105.507 4 SEED MIXTURE 250 2573.300 5 WOOD FIBER BLANKET 2575.523 6 CONSTRUCT CATCH BASIN 2506.511 (600mm X 900 mm) 7 375mm RCP CL 5 2503.541 8 525mm RCP CL 3 2503.541 9 600mm RCP 2503.541 10 900mm RCP CL 3 2503.541 11 600mm APRON W/TRASH 2501. 515 GUARD TREE TREE m3 ha m2 m m m m m EA 12 525mm APRON W/TRASH GUARD EA 2501. 515 Unit Price 50.00 28.00 Contract Quantity 45.00 100.00 40.00 115.00 15.00 115.00 5.00 20496.00 10000.00 0.50 2.50 4730.00 425.00 72.00 85.00 85.00 165.00 1100.00 950.00 6.40 83.00 55.00 31.00 165.00 1. 00 2.00 Contract Amount 2250.00 2800.00 To Date Quantity 24.00 100.00 Subtotal: $ 4600.00 229.00 1725.00 138.00 102480.00 20496.00 5000.00 0.00 11825.00 0.00 2720.00 5976.00 4675.00 2635.00 27225.00 1100.00 1900.00 6.36 78.00 40.34 31. 00 152.00 1.00 2.00 . e 8/04/99 Page: 4 To Date Amount 1200.00 2800.00 318,758.15 9160.00 2070.00 102480.00 ~ 0.00 2703.00 5616.00 3428.90 2635.00 25080.00 1100.00 190e , APPLICATION FOR PARTIAL PAYMENT WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS eBRW File: 37951-005-2301 Seg. No/ MnDot No Item 13 900mm APRON 2501.515 W/TRASH GUARD Unit Unit Price EA 2000.00 14 OUTLET CONTROL STRUCTURE EA 2506.501 15 INSTALL INFILTRATION 2506.602 SHIELD (CATCH BASIN) 16 INSTALL INFILTRATION 2506.602 SHIELD (MANHOLE) 17 100mm PERFORATED PVC/HDPE m 2502.541 PIPE DRAIN 18 2511. 501 -- CL-III RIPRAP CONSTRUCT MHCB 2506.511 (1200 DIA.) 20 CONSTRUCT MHCB 2506.511 (1800 DIA.) 21 FURNISH AND INSTALL 2506.521 CASTINGS Bid Schedule: C - SANITARY SEWER 1 200mm PVC PIPE SEWER 2503.601 SDR 35 2 200mm PVC PLUG 2503.602 3 CONNECT TO EXISTING 2506.602 MANHOLE 4 RECONSTRUCT MANHOLE 2506.601 ~ INSTALL INFILTRATION ,..,.602 SHIELD (MANHOLE) 4400.00 EA 225.00 EA 150.00 18.00 m3 80.00 m 550.00 m 875.00 EA 260.00 m 32.00 EA 50.00 EA 400.00 m 525.00 EA 150.00 Contract Quantity 1. 00 1.00 5.00 12.00 200.00 25.00 13.00 11.00 18.00 40.00 1. 00 1. 00 3.00 4.00 Contract Amount 2000.00 4400.00 1125.00 1800.00 3600.00 2000.00 7150.00 9625.00 4680.00 To Date Quantity 1. 00 1. 00 5.00 12.00 160.00 17.00 12.34 10.18 17.00 Subtotal: $ 1280.00 50.00 400.00 1575.00 600.00 39.36 1. 00 1.00 1.00 0.00 8/04/99 Page: 5 To Date ArnaUD t 2000.00 4400.00 1125.00 1800.00 2880.00 1360.00 6787.00 8907.50 4420.00 189,852.40 1259.52 50.00 400.00 525. 00 0.00 APPLICATION FOR PARTIAL PAYMENT WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS' BRW File: 37951-005-2301 Seq. No/ MnDot No Item Unit Unit Price 6 2506.601 ADJUST MANHOLE 175.00 EA Bid Schedule: D - WATERMAIN 1 SALVAGE HYDRANT EA 2104.523 400.00 2 ABANDON 200mm WATERMAIN m 2104.525 2.50 3 REMOVE 200mm WATERMAIN m 2104.501 12.00 4 SALVAGE GATE VALVE EA 2104.523 175.00 5 200mm GATE VALVE AND BOX EA 2504.602 300.00 6 300mm WATERMAIN DIP CL 52 m 2504.603 80.00 7 200mm WATERMAIN DIP CL 52 m 2504.603 75.00 8 CONNECT TO EXISTING 2504.602 WATERMAIN EA 175.00 9 300mm GATE VALVE AND BOX EA 2504.602 1300.00 10 200mm DIP PIPE PLUG EA 2504.602 60.00 11 300mm DIP PIPE PLUG EA 2504.602 90.00 12 DIP FITTING KG 2504.602 4.50 13 HYDRANT W/GATE VALVE EA 2504.602 2000.00 Contract Quantity 4.00 3.00 310.00 90.00 3.00 3.00 310.00 30.00 2.00 2.00 1. 00 2.00 1450.00 2.00 Contract Amount 700.00 To Date Quantity 0.00 Subtotal: $ 1200.00 775.00 1080.00 525.00 900.00 24800.00 2250.00 350.00 2600.00 60.00 180.00 6525.00 4000.00 3.00 0.00 23.00 2.00 1.00 309.00 36.30 2.00 2.00 1.00 2.00 1288.00 2.00 . e 8/04/99 Page: 6 To Date Amount 0.00 21234.52 1200.00 0.00 276.C'0 350.CO e 300.00 24720.CO 2722.50 350. CO 2600.CO 60. C Q 180. C J 5796.CO 400e , WEST eBRW File: 37951-005-2301 Seg. No/ MnDot No Item APPLICATION FOR PARTIAL PAYMENT ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS Unit Unit Price Contract Quantity Contract Amount TO Date Quantity 8/04/99 Page: 7 To Date Amount. 14 100mm INSULATION m2 20.00 24.00 480.00 12.00 240.00 2504.605 Bid Schedule: A (ADD+/DEDUCT-) 1 TOPSOIL EXCAVATION 2105.507 Bid Schedule: B - LANDSCAPING 1 FALL GOLD ASH 2571.502 63mm CAL, B&B 2 SWAMP WHITE OAK 2571 502 63mm CAL, B&B 41' AMUR MAPLE 2571.503 3m HT., B&B 4 JAPANESE TREE LILAC 2571.503 3m HT., B&B 5 BLACK HILLS SPRUCE 2571.501 2.5m HT., B&B 6 COLORADO GREEN SPRUCE 2571.504 2.5m HT., B&B 7 RED TWIGGED DOGWOOD 2571. 505 1m B&B 8 BLACK PUSSY WILLOW 2571.505 762m CONT. m3 0.00 20000.00 TREE 275.00 TREE 325.00 TREE 275.00 TREE 300.00 TREE 320.00 TREE 350.00 SHRUB 40.00 SHRUB 40.00 9 FEESEYS FORM RIBBON GRASS PLT 2571.507 2-YR #1 CONT. 10 IRRIGATION SYSTEM 0000.000 _SChedUle: 10.00 LS 4500.00 C - MEDIAN PAVER BRICKS 38.00 18.00 9.00 12.00 13.00 7.00 30.00 32.00 620.00 1.00 Subtotal: $ 0.00 23800.00 Subtotal: $ 10450.00 5850.00 2475.00 3600.00 4160.00 2450.00 1200.00 1280.00 6200.00 4500.00 Subtotal: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.10 $ 42,794.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 o.~o 0.00 0.00 o.co 450.00 450.00 . APPLICATION FOR PARTIAL PAYMENT WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS BRW File: 37951-005-2301 e 8/04(99 Page: 8 Seq. No( Unit Contract Contract To Date To Date MnDot No Item Unit Price Quantity Amount Quantity Amount -------- ------------------------ ------- ---------- --------- ----------- --------- ----------- 1 BRICK PAVERS m2 75.00 180.00 13500.00 0.00 0.00 2521. 610 2 100mm CONCRETE WALK m2 20.80 -180.00 -3744.00 0.00 0.00 2521.501 Subtotal: $ 0.00 Grand Total: $ 554,089.57 e e J4 \;. e e e BRW MEMORANDUM A DAMES & MOORE GROUP"COM:PANY BRW Thresher Square 700 South Third Street Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 To: Brian Fritsinger/City Administrator File: 37951-008-8001 From: Gregory S. Brown/BRW, Inc. Arden Hills City Engineer Date: August 4, 1999 Subject: Change Order #2 West Round Lake Road, Phase 1 Backl!round The City of Arden Hills awarded Forest Lake Contracting of Forest Lake, Minnesota, the West Round Lake Road, Phase 1 project on March 8, 1999. The total awarded contract amount was $794,725.05 which included Bid Alternate A (topsoil excavation) and Bid Alternate B (landscaping); The Council approved Change Order #1 on April 12, 1999 reducing the overall contract amount by $32,000.00 to $762,725.05. Purpose of Change Order #2 Change Order #2 includes additional work as described below: 1) Highway 96/West Round Lake Road Intersection Modifications: The project plans were submitted to Ramsey County Public Works in December, 1998 for review and comment. We did not receive any comments from the county staff until after the project was awarded to Forest Lake Contracting. The county requested that some modifications be made to the temporary signal system, additional vehicle detector loops, signal heads, a protected left turn lane and raised bituminous median paving. The Contractor recently submitted pricing for the additional work to BRW for review and approval. The approved cost of this work is approximately $17,000.00. 2) Nott Company Grading: The Nott Company property is located directly south of the former Indykiewicz parcel. The original plans included temporary modular block wall to be constructed along the southeast edge of the new roadway (temporary section) in order to avoid any grading on the Nott Company site. BRW conducted an informational meeting with the Nott Company to explain the project and the anticipated phase 2 project. An outcome of this meeting was the request by the Nott Company to grade the U:\WPD<X:S\ARDENHIL\ROUNDLAK\CONSTRCT\CHANGE#1.MEM ... Mr. Brian Fritsinger August 4, 1999 Page 2 .I e northwestern corner of their site to better fit (aesthetically) the Phase 1 roadway and the Phase 2 roadway projects. By allowing the City to grade this corner of the property, the amount of retaining wall installed for the Phase I project will be decreased slightly and the wall will be installed in a permanent location instead of a temporary configuration. The grading also greatly reduces the need for retaining wall along the Nott Company in the Phase 2 project. The work requires a temporary construction easement which was granted to the City at no cost. The cost of this work is $6,000.00. 3) West Round Lake Road Reclamation: This work includes reconstruction of the existing bituminous pavement located between Gateway Court and the Minnesota Commercial railroad crossing. The work involves milling of bituminous pavement, augmentation with Class 5 aggregate base and new bituminous pavement. The work has been added to this project at the prior direction of the Council in order to bring the roadway up to minimum standards until the Phase 2 project is constructed. The estimated cost of this work is approximately $20,000.00. Recommendation The Arden Hills City Engineer recommends Council approve Change Order #2 thereby increasing the contract amount by $43,970.00 from $762,725.05 to $806,695.05. e cc: Dwayne Stafford/Arden Hills Mark Lynch/BRW Nick Landwer/BRW e U:\WPDOCS\ARDENHIL\ROUNDLAK\CONSTRCTlCHANGE#2.MEM ,. " e e e CITY OF ARDEN HILLS CONTRACT CHANGE ORDER /'BRW T"-~" Owner ,,-~.. Contracto' Inspector Copy Project: West Round Lake Road Improvements Phase I Change Order Number: Date: Contractor: 2(Two) August 9, 1999 Forest Lake Contracting, Inc. The additions, revisions and corrections contained herein shall be made to the contract documents for the project and shall become a part of the Scope of Work. Description of Changes: A. Intersection Modifications The contract shall be modified to include additional work in the West Round Lake Road CSAH 96 intersection temporary signal and turn lanes. By the direction of Ramsey County, the intersection design was modified to include additional signal loops and turn lanes. BID SCHEDULE A: ROADWAY Seq. No.1 Mn/DOT No. Original Contract Unit Quantity C.0.#2 Contract Quantity Amount Add! (Deduct) Item Unit Price 22/ 2331.508 Type 41 Wear Course t 745.00 $30.00 136.00 Mixture 35/ 2563.604 Traffic Control LS 1.00 $4000 .38 36/ 2565.616.1 Temporary Signal SigSys 1.00 $52,000.00 .18 System 47/ 0000.00 Bituminous Patch m2 0.00 $28.00 100.00 Contract Addition $4,080.00 $1520.00 $9360.00 $2800.00 $17,760.00 , "I .I B. Bituminous Street Reclaimation e The contract shall be modified to include the bituminous pavement reclaimation of West Round Lake Road between Gateway Court and 14th Street. The work shall include full depth removal of the existing pavement and the addition of 100mm of new bituminous pavement over the road segment. BID SCHEDULE A: ROADWAY Seq. No.1 Ori gi nal C.0.#2 Amount Mn/DOT Contract Unit Contract Add! No. Item Unit Quantity Pri ce Quantity (Deduct) 8/ 2104.503 Pavement Removal m2 2364.00 $1.60 1,500.00 $2,400.00 (Bituminous) 19/ 2211.503 Aggregate Base CI-5 m3 1575.00 $27.00 230.00 $6,210.00 100% Crushed Limerock e 20/ 2331.514 Type 31 Base Course t 745.00 $28.00 200.00 $5,600.00 Mixture 22/ 2331.508 Type 41 Wear Course t 745.00 $30.00 200.00 $6,000.00 Contract Addition $20,210.00 e ,. \, e e e C. Nott Company Grading The contract shall be modified to include additional grading work done to the Nott Company property as a result of an agreement with the property owner and City Staff. BID SCHEDULE A: ROADWAY Seq. No.1 Mn/DOT No. Item 14/ 2105.501 Common Excavation m3 SUMMARY Original Contract Amount: Change Order #1 Amount Change Order #2 Total Amount A. Intersection Modifications B. Bituminous Overlay C. Nott Company Grading Amended Contract Amount: APPROVALS By: By: APPROVED BY: City of Arden Hills By: Original Contract Unit Quantity C.0.#2 Contract Quantity Unit Price 19000.00 $5.00 1200.00 Contract Addition $17 ,760.00 $20,210.00 $6,000.00 Title: Proiect Engineer Date: tf?/f/91 ontracti ng, Inc. Title:. V';CL p{'~'I'Je...J- Date: 'K / c; !ct. 9 . Title: Date: Amount Add! (Deduct) $6,000.00 $6,000.00 $794,725.05 ($32,000.00) $43.970.00 $806,695.05 ~ / e e e CITY OF ARDEN IDLLS MEMORANDUM DATE: August 4, 1999 TO: Brian Fritsinger, City Administrator Thomas J. Moore, Parks and Recreation Direc~~-rM Dwayne Stafford, Public Works Director )) Res. #99-23, Arden Manor Park ImprovementslMcClung Ditch Project FROM: SUBJECT: 1. ARDEN MANOR PARK Backl!round The City Council and Parks and Recreation Committee have been discussing the redevelopment of the Arden Manor Park for most of 1999. The City had previously identified that the basketball court and playstructure located at Arden Manor Park were in need of replacement, as both structures were installed in 1988. The City Council, at its June 28, 1999 Council meeting, directed the City Engineer to complete plans and specifications for the project. In addition, they requested that staff meet with the property owner to discuss financing alternatives for the project. Drainal!e In reviewing the location for placement of these two structures, the City identified a significant drainage problem at Arden Manor Park. This drainage problem will not allow for the proper installation and construction of the basketball court, and the playstructure. This could result in an unsafe play environment. In addition, both structures will have a greater maintenance need and a shorter life span if the drainage problem is not corrected. The current location is also affected by a heavy rain situation. The water will remain on the surface, thus making the area unusable for an extended period of time. For health and safety reasons, this problem should be addressed before any work can proceed. The drainage problem also affects the picnic shelter. The picnic shelter's current location is a considerable distance from the proposed site of the basketball court and playstructure. Staff is recommending that the picnic shelter be relocated to an area closer to the basketball court and playstructure. This relocation would take advantage of proposed drainage improvements to the area and, by its proximity to the basketball court and playstructure, increase its usage. ~ \ Memorandum, Res. 99-23, Arden Manor Park Improvement/McClung Ditch Project Page Two August 4,1999 e Maintenance Road In addition to correcting the drainage problem, a maintenance access road would need to be constructed to allow the Parks Department to monitor and maintain the fields, basketball court, playstructure and picnic shelter. City staff has reviewed the park dedication document and has confirmed that the parking lot was included in the park easement. This area was specifically included in order to allow for parking and ingress/egress to the park. As a result, the City has the legal authority to construct the trail/road as detailed on the plans. Cost Staff directed the City Engineer to develop a preliminary design and cost estimate for the proposed park improvements. The design and cost estimate are attached. The cost of the proposed park improvements is $125,640, of which $53,450 is allocated in the 1999 Budget. The 1999 Budget included a basketball court ($30,450) and playstructure replacement ($23,000). The Park Fund balance, as of December 31, 1998, was $467,434. The balance, $72,190, would be financed through a variety of sources, including the Park Fund, Stormwater Management Fund, special assessments and Charitable Gambling donations. e 2. McCLUNG DITCH Backl!round The Arden Hills City Engineer and Public Works Director evaluated the condition of all the City drainage ditches in 1998. As a result, the City Engineer provided a report on the ditches, prioritizing needed repairs and necessary maintenance. Staff then budgeted $50,000 to be used for the repair and maintenance in 1999. 1999 Ditch Maintenance Proiect The City Engineer has provided plans and specifications for the 1999 Ditch Maintenance Project, which staff has reviewed and found acceptable. This project involves the cleaning of approximately 600' of ditch, including the removal of excess material and restoration. Also included in this project is the replacement of a wood pond weir, approximately 1,000' upstream. Cost The estimated cost for the ditch maintenance and weir replacement is estimated to be $40,000. e ,. e e e Memorandum, Res. 99-23, Arden Manor Park Improvement/McClung Ditch Project Page Three August 4, 1999 Recommendation Staff recommends the City Council adopt Resolution #99-23, approving plans and specifications, and ordering advertisement for bids for Arden Manor Park improvements and include the 1999 Surface Water Management, McClung Ditch Cleaning Project. Bid Process It is the opinion of staff and the City Engineer that these two projects be combined in order to generate more bidders' interest. This will hopefully result in more aggressive bidding. ~ CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA e RESOLUTION NO. 99-23 A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR ARDEN MANOR PARK IMPROVEMENTS AND 1999 SURFACE WATER MANAGEMENT UTILITY DITCH CLEANING PROJECT WHEREAS, pursuant to authorization by the City Council on June 28, 1999, the City Engineer (BRW) has prepared plans and specifications for improvements to Arden Manor Park, including drainage, soil improvements, site preparation, and access road; and WHEREAS, the City Engineer has provided the City such plans and specifications for review; and WHEREAS, the City has reviewed and found acceptable those plans and specifications; WHEREAS, the Drainage Report, prepared by the City Engineer, identified a McClung Drive ditch-cleaning project as a 1999 Surface Water Management Utility maintenance activity. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Arden Hills, Minnesota, that: e The City Administrator shall prepare and cause to be inserted in the official paper an advertisement for bids upon the making of such improvements under such approved plans and specification. The advertisement shall be published once each week for a period of two weeks, shall specify the work to be done, and shall state that bids will be received by the City Administrator until 10:00 a.m. on Wednesday, September 8, 1999, at which time the bids will be publicly opened and read aloud at the Arden Hills City Hall. Bids will then be tabulated for consideration by the City Council at a meeting there of at 7:30 p.m. on Monday, September 13, 1999, at the Arden Hills City Hall. No bids will be considered unless sealed and filed with the City Administrator and accompanied by a cash deposit, cashiers check, bid bond, or certified check, payable to the City Administrator in the amount of 10% of the amount of such bid. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN illLLS TillS 9th DAY OF AUGUST, 1999. ATTEST: DENNIS PROBST, MAYOR BRIAN FRITS INGER, CITY ADMINISTRATOR e ,. \ \ 'RDEN MANOR PARK RENOVATION ARDEN HILLS. MINNESOTA PRELIMINARY COST ESTIMATE FOR PARK IMPROVEMENTS 6118/99 SITE PREPARATION 1 Mobilization LS 1 $5.000.00 $5.000.00 2 General Site Gredln AC 0.9 $5.600.00 $5,040.00 3 Removals not includin back st LS 1 $11,000.00 $11,000.00 4 Common Borrow loose vol "* CY 3500 $5.00 $17,500.00 . 5 Siit Fence LF 500 $2.00 $1,000.00 Park.lm rovements 6 B..kelban Court LS 1 $25,000.00 $25,000.00 7 Pia Structure LS 1 $23,000.00 $23,000.00 B En Ineered Floodwe LS 1 $10.000.00 $10,000.00 9 Land Srid e Culvert and Gradin LS 1 $16,000.00 $16,000.00 10 Relocated Sheiter LS 1 $5,000.00 $5.000.00 11 Sheller Footin EA 4 $500.00 $2,000.00 12 Shelter Slab SF 900 $2.89 $2 600.00 13 SeedlSod LS 1 $2 500.00 $2,500.00 . .' , lOlAL ESTlMA1ED CONSTRUC1ION COSTS. $125,640.00 . Item 4 may be accomplished with lopsoil malerlals already purchased by the city as a part of lhe -- Round Lake Road Improvements. . L.- .~ e ~ r7W I em or"","""", V~D-lX'rtmwrtofPllbIkWorx. 8rol'n IDunor .~!.~-~ ~ Park Rehobilitc1ion Concept Pion U'!O' 'r c - --......" """ (' ',; " , " \ r.... ", ) ~ ,~J / 7'.\~,' i .. (, 1 ,...........~ (. <;) ~i~<l- %'J. I ~I' / I \\ 'f )\ " \ _\... ...... .. " '~ ' ", ""-- \ , I -- .- ( I I$" ~ '-' 0'0 '::>"4' +" , ;I o.~e / / / / / / &,,, ---- . ... ^.~:\ TWIN C I TIS \~ ~~ 0 DNA NeE lJ\;\ h' D n.", I 1 ~of1l< I~H fPo.o ec."1' ^ I _:'::l'::J 'I /"Itl. A &r" /\ It ( - ' ' / z II ,~~~ -'<- .~-'" ... _ _ ~ L -j' '\ 'Li III i~ ...,. r _ "" !Co.. -- ,= - ~ '. _ , ,. ' " ...:" '" 7 !W" \\ .,., '\ ~ ~~~.~ +~-I , if L ~ ".... 21 "', D' "'" I/, '" "'- /; ,- ' :JI..:~l,q ~ v ~ ~ ~ ~ ," t ""'" 1\ .' m 51.1j[Iffi~ F ,) _ '" ) '---- "\? I ,,\ !ld ~ .[ ~ " " ~ c"'- ,~'" "". ~ TI ili i \ \ = ~\I\JIilI!'" \ ~- ~<1JC-l I ' , ~ \..,." '"'~ \ \'pi. ~ K ~ \\~ ~( ~ffiffiij3~l(I""''''~I\ ~~(') --<1 "EjE.~~ II . ~,.. II .-j) Jg!=" .. ",,- '''; l'-......-:~ ...... If 1III:c 1/ e /. <.1 \.~ln ^ r::f'> l.. 1m wn? -,h~ -;) I 1\"" . :- - ~ " -\-.,~ ~ ,c l'" I, l I~ lIili, _~ .~'1! ,.+ ~~[.'- ~~;I . \~ " ~ - ,~-v,~1 i'" c;: I:l~ s n~~ I 7f ~ "= I 4~/ ~III immfl ~ ,,_ I... W ,,~ ,. ,I. """ .- ~ ~um,'~ $A Y.k~ .... C""" .....".. ' ,~. I~" ITY OF ARDEN HILLS " . . e e e 1 ~ I'l ... . CITY OF ARDEN HILLS MEMORANDUM DATE: August 3, 1999 TO: Mayor and City Council ~ Brian Fritsinger, City Administrato~ FROM: SUBJECT: Codification, Chapters 9 and 12 Requested Action The City Council is asked to review tpe proposed changes to the Arden Hills Municipal Code, Chapters 9 and 12, and prepare for any discussion at the August 9, 1999 regular Council meeting. Staffwill be forwarding thisinformation to the League of Minnesota Cities (LMC) who will then prepare a final draft for adoption by the City Council. Backl!:round To-date, the Arden Hills City Council has reviewed and commented on Chapters I - 8, 10 and 16 of the draft Arden Hills Code. In addition, the City Council discussed the LMC model Right- e of-Way Ordinance. These chapters have been provided to the League of Minnesota Cities. The Council is asked to complete its review of the outstanding chapters at this meeting. In addition, the City Council will be asked at future meetings to consider ordinances on courtesy benches and rubbish hauling. Regarding Chapters 9 and 12, staff has the following comments or recommendations for Council consideration. Chaoter 9 - Buildinl! This chapter requires significant changes as a result of changes in the Minnesota State Building Code over the past several years. Rather than trying to detail all of the changes required by the new Minnesota State laws, staff would suggest holding comment until after a revised version can be provided to the City Council. City Building Inspector, Dave Scherbel, has reviewed the chapter and has made numerous suggestions, which will be forwarded to LMC officials. Chaoter 12 - Subdivisions Some of the following comments are based on the review of this chapter of the Arden Hills Code by the current and former City Engineer. In general, staff would recommend that the LMC try to make this Chapter more user-friendly. Specifically, this would include reformatting the chapter so that it might focus on the following sub-headings: minor subdivisions, major subdivisions (preliminary and final), and plarmed unit developments. e " J Memorandum, Codification, Chapters 9 and 12 Page Two August 3,1999 e Page 12-3, 1200.04, Subd. 7 Delete the extra ".. ..commence and maintain proceedings to. ..." language. Page 12-5, 1200.04, Subd. 13 Consider adding "and pedestrian" at end of first line. Page 12-7, 1200.05 New language proposed by LMC. Page 12-7, 1210.01, A Re-write as "Copies of the preliminary plan as required by the City submittal process.". Page 12-8, 1210.02 Change to read ".. .twenty two (22) inches by thirty-four (34) inches.... One inch equals fifty (50) feet, ..." Page 12-9, 1210.02, Subd. 1 Add: G. Letter detailing conformance or differences from all existing zoning and code requirements. Phasing - If any, with schedule of anticipated starting and completion dates for each phase. e H. Page 12-9, 1210.02, Subd. 2 Under E, add "private utilities". Under G, add "vegetative cover to be removed, current vegetative cover, existing trees, and existing drainage ways". Add: H. 100 year floodplains study, including flood fringes and floodways. 1. Wetland Delineation conducted by a reputable and qualified individual/company, including description and map. Page 12-10/11, 1210.02, Subd. 3 B. Pedestrian ways, "trails" and "drainage and/or" utility easements. C. Delete "together with an..... ..runoff." e ,. to e e e Memorandum, Codification, Chapters 9 and 12 Page Three August 3,1999 Add: 1. Storm water Plan, including calculations and a drainage plan of the developed site delineating in which direction, and at what rate, storm water will be conveyed from the site and setting forth the areas of the site where storm water will be allowed to collect. J. Erosion Control Plan with provisions for maintenance during construction and removable after construction. K. Grading Plan - Based upon minimum subdivision design standards as recommended by the City Engineer. Page 12-11, 1210.02, Subd. 4, B Covenants, "or deed restrictions," if any. Page 12-12, 1210.02, Subd. 4, D Add.. . flood control and "storm water quality treatment." Page 12-12, 1210.03 The City needs to discuss Subd. I with the LMC since the City doesn't actually do this. This whole section will need to re-done, based on the process followed by the City. Page 12-16, 1210.05, Subd. 3 Add...in proper form "and it is recorded with the County." Page 12-17, 1210.06, Subd. 2 All of this information is covered under state and county requirements and could be removed. The Council should provide direction. Page 12-20, 1220.03, Subd. 1 Add.. . All streets "right ofwav" widths... The City Council may also wish to reconsider the widths detailed. Staff is not recommending any changes. Page 12-21, 1220.03, Subd. 4 Staff would recommend the deletion of the percentages and replacing it with the language "as agreed upon with the City Engineer." Page 12-21,1220.03, Subd. 8 Add".... intersects more than four (4) corners shall be prohibited." Page 12-22, 1220.03, Subd. 12 Add "Half streets providing access to a lot shall not receive a building permit until the other half of the street has been platted." "' J Memorandum, Codification, Chapters 9 and 12 Page Four August 3,1999 e Page 12-23, 1220.03, Subd. 15 Add: "Private streets may be permitted in Planned Unit Developments (PUD's)." Page12-23, 1220.03, Subd. 17 Delete this subdivision, as it is included elsewhere in the chapter. Page 12-24, 1220.05, Subd. 1 Rewrite as follows: "..... provided for 'utilitv and drainage easements: easements at least twelve (12) feet wide: contiguous to all plan boundary lines. street right-of-wav lines and centered on rear and other lot lines. shall be provided for utilitv and drainage purposes and shall be dedicated to the public on the plat.' They shall......" Add: "Ponding: ponding easements shall be required for stormwater ponding areas and shall be taken to two (2) feet above the emergency overflow elevation or 100 year flood elevation if no emergency overflow elevation is provided. In addition, if the easement is not adjacent to a public right-of-way, adequate public access to the easement for maintenance purposes is required." . "Utilitv Easements: Easements for stormsewer, sanitary sewer, or watermains shall be a minimum of twenty feet (20') in width. Additional width shall be provided when more than one utility is in the same easement, or because of unusual depth of utilities." "Pedestrian Walkwav Easements: Pedestrian walkway easements shall be provided when deemed essential to provide circulation or access to parks, schools, playgrounds, shopping areas, transportation or other community facilities. Such easements shall be a minimum often feet (10') in width. (The City Council may wish to discuss whether or not these easements are 10'or 20' in width.)." Page 12-25, 1220.06, Subd. 3 Replace block length of 1800 feet with 1000 feet. Delete "nor be less than 500 feet in length. " Page 12-25, 1220.06, Subd. 5 Decrease from 900' to 500' and move language to Page 12-24 under Pedestrian Walkway Easements. e ,. . e e e Memorandum, Codification, Chapters 9 and 12 Page Five August 3,1999 Page 12-26, 1220.07, Subd. 5 Insert: ".. .channel or stream 'or including a wetland or marsh' shall..." Add: "In addition, all of the buildable area should be located outside the natural feature and a minimum of 2 feet above the 100 year flood elevation." Page 12-27, 1220.07 Add: Subd. 10; Double Frontage Lots. Double frontage lots shall be avoided except where lots back on an arterial or collector street. Add: Subd. 11; Drainage. Lots shall be graded so as to provide drainage away from the building locations and directed down lot lines within the proposed drainage and utility easements. Any lot drainage that is directed onto an adjacent lot must be within a drainage easement. Page 12-27, 1220.08, Subd. 1 All street, ~Ha"Ners, eleetrie, gas aaEl ".Yater faeilities; storm"Nater araiBage aHa kalEliBg P8fUis, ana similar utilities ana imprtl'.'effleiHs 'utilitv and drainage easements,' as reasonably. .. " Page 12-27, 1220.08, Subd. 2 The City Council has discussed possible changes to this language. Staff does not have any specific recommendations. The City Council may wish to clarify further. Page 12-30/31, 1230.02 The Council may wish to delete all language referring to wells. Page 12-31, 1230.05 The City Council may wish to discuss the improvement process, and whether or not it makes more sense for the City to design and build the improvements and only have the developer pay for it. Page 12-32, 1230.05, Subd. 2, A Consider reducing the width's or simply state as determined by the City Engineer. Page 12-32, 1230.05, Subd. 3 Turf "and 4 inches of top soil" between Page 12-34, 1230.08 Delete section. .. ~ Memorandum, Codification, Chapters 9 and 12 Page Six August 3, 1999 e Page 12-48, 1240.04; Subd. 2 Add: I. Easements: Drainage and Utility Easements along lot lines and any other easements required by this ordinance. Add: J. Grading Plan: A grading plan with drainage calculations shall be submitted if required by the City Engineer. Page 12-48, 1240.05 Delete this language. . e 'i. I .' , City of Arden Hills Chapter 12 Subdivisions r (1 ? . 1"'- ~" 0.' vJ!.J.-. Chapter 12 Subdivisions * Section 1200 - Introduction 1200.01 Purpose and Interpretation. Each new subdivision becomes a permanent unit in the basic physical structure of the future community, a unit to which the future community will of necessity be forced to adhere. Piecemeal planning of such subdivisions without correlation to the City plan, will bring a disastrous disconnected patchwork of plats and poor circulation of traffic. In order that new subdivisions will contribute toward an attractive, orderly, stable and wholesome community environment, adequate municipal services, and safe streets, all subdivisions ilereaftef . latted within the in rated limits of the Ci fm1h'wiir':fue::ad"ijon6tffii~C>;~shaIl in all p corpo ty .u.uu..ug_..u.uu.tW.u.uuuuu'u._-_..~' , respects, fully comply with the regulations ilerej!lllftef-set forth in this Chapter. In their interpretation and applicaticf$.J the provisions of this Chapter shall be the minimum requirements adopted for the protection of the public health, safety and general welfare. 1200.02 Scope. Except in the case of a resubdivision, this Chapter shall not apply to any lot or lots forming a part of subdivision plats recorded in the office of the register of deeds or registrar of titles prior to March 27, 1967, nor is it intended by this Chapter to impair or interfere with existing provisions of other laws or provisions of this Code except those specifically repealed by, or in conflict with, this Chapter, or with private restrictions placed upon property by deed, covenant or other private agreement, or with restrictive covenants running with the land to which . *State law reference-5ubdivision regulations, M.S.A. ~ 462.358. 12 - 1 City of Arden Hills Chapter 12 Subdivisions the City is a party; provided however, that such private restrictions or restrictive covenants may . impose stricter requirements than established by this Chapter, but may not decrease the r uirements im sed herei1t,ffiOOsse~u&t eq po dddddd.d.dd.... In any case where the division of a parcel of land into two (2) or more lots or parcels for the purpose of transfer of ownership or building development does not come within the definition of subdivision as defmed by this Chapter, a description of such land division shall be filed with the City ~str.ltor who shall submit copies of such division of land to the City engineer and the Planning Comffiission. No building permit for such lots or parcels shall be issued until said-~ description has been filed with the City. 1200.03 Building Permit. No building permit shall be issued for the construction of any . building, structure or improvement on any land required to be subdivided by this Chapter until all requirements of this Chapter have been fully complied with. 1200.04 Definitions. For the purpose of this Chapter, the following terms, phrases, words and their derivations shall have the meaning given in this Section. Subd. 1 Butt Lot. ta@l>>tl:~:~:a lot at the end of a block and located between two (2) comer 10ts. Subd. 2 City Plan. Nlli"!PJIDi~mwlffima comprehensive plan adopted by the City dd.' .>J,..............d............dd....... . Council indicating the generailocations recommended for the various functional classes of , 12 - 2 . , . . City of Arden Hills Chapter 12 Subdivisions . public work.<;, places and structures, and for the general physical development of the City, and includes any unit or part of suell-tlkmplan separately adopted and any amendment to such plan 'or parts thereof. Subd. 3 Final Plat. tE~t~(%~Mm~the fmal map, drawing or chart on which the subdivider's plan of subdivision is presented 10 the City Council for approval and which, if approved, will be submitted to the county register of deeds or registrar of titles. Subd. 4 Lot. :rJ$m::MWtm.~ parcel of land in a subdivision, or plat of land, distinguished from other parcels by description as on a subdivision or record-of-survey map or by metes and bounds, for the purpose of sale or lease or separate use thereof. Subd. 5 Easement. tEMemifueJti;illWirielfuWa ri ht ranted b an owner of land for the ....--........................ g g y specific use of sllid-tlk)and by the public generally, or to a person or persons. Subd. 6 Minimum Subdivision Desi n Standards. tMiillfuum1SubillViSi6h:Dai"'" g _ .._.__...._......__._................,.....__..........iM $t'imW@~n~~;mR\the guides, principles and specifications for the preparation of subdivision plans indicating, among other things, the minimum and maximum dimensions of the various elements set forth in the preliminary plan. Subd. 7 Owner. t:~gt::&hml:i@:~~}any individual, firm, association, syndicate, copartnership, corporation, trust or any other legal entity having sufficient proprietary interest in the land sought 10 be subdivided to commence and maintain proceedings, to 12 - 3 City of Arden Hills Chapter 12 Subdivisions commence and maintain proceedings to subdivide the same under this Chapter. . Subd. 8 Pedestrian Way. t~~<ij:tiAAWiiYt~~m~:a way, public or private, running across or located within a block for use by pedestrian traffic, whether designated as a pedestrian way, crosswalk or however otherwise designated. Subd. 9 Planning Commission. tJ'_#gP.~~t9M:iiJiim:mlijiitthe person or persons designated by the City Council to advise it on planning matters. Subd. 10 Preliminary Plan. t:Jti~Wfii#~ry~t:~:fu~the preliminary map, drawing or chart indicating the proposed layout of the subdivision to be submitted to the City C 'Ir. 'd' · ouncl J or Its consl eratlOn. Subd. 11 Protective Covenants. :m:m:m@:\m.::P.Q~Wj~ij$%M!~n::_\contracts entered into between private parties and constitute a restriction on the use of all private property within a subdivision for the benefit of the property owners, and to provide mutual protection against undesirnble aspects of development which would tend to impair stability of values. Subd. 12 Setback Line, Building. r~:UNir)Wn@j,gNMln.I~ijj:a required open space on a lot, which space is unoccupied and unobstructed by a structure from its lowest ground level to the sky, except as expressly permitted in this Chapter and other City . ordinances. 12 - 4 , o . City of Arden Hills Chapter 12 Subdivisions . Subd. 13 Streets. A "street" i5-$1WI:~a public way for the conveyance of vehicular traffic, whether designated as a street, highway, thoroughfare, parkway, throughway, road, avenue, lane, place or however otherwise designated. Sli~mliy:ti~#l~MiijAA~~fQUm~ A. "Collector street" i5-~$.lnm~:a street which carries traffic from local streets to streets and highways of higher classifications. It provides for both land access service and local traffic movements within residential neighborhoods, commercial areas and industrial areas., B. "Cul-de-sac" is-$.Mm:m~::a street with only one outlet. . C. "Local street" is-~liMl:jp~':'a street of limited continuity used primarily for access to the abutting properties and the local needs of a neighborhood. D. "Major arterial" is-$.mu.rffi.~_:''estillUy-a divided highway with four or more lanes and serves the major centers of activity of a metropolitan area, the highest traffic volume corridors, and the longest trip desires. The major arterial carries a high proportion of the total urban area travel on a minimum mileage. Almost all fully and partially controlled access facilities are a part of this class. E. "Minor arterial" $li;jntfu~'l!i;:street system Wf'mm:#nterconnects with and augments the urban major arterial system and provides service to trips of moderate length at somewhat lower level of travel mobility than major arterials. This system 12 - 5 City of Arden Hills Chapter 12 Subdivisions distributes travel to geographical areas smaller than those identified with the higher . system. F. "Street width" is-mwJj~:theshortest distance between the lines delineating the right-of-way of a street. G. "Thoroughfare" is-a-~tjMI:m~WnlJ;fast or heavy traffic street of considerable continuity and used primarily as a traffic artery for intercommunication among large areas. Subd. 14 Subdivider. t$Wiaw@iit~::;ml\l'u.mMitany person commencing proceedings under this Chapter to effect a subdivision of land hereunder for himself Qtai&ii~::Or for . another. Subd. 15 Subdivision. ttSUWNiSifujtt:Sb~trffii;lft1he division of a arcel of land into two ,.....'...................................'....m. p (2) or more lots or parcels, any of which resultant parcels is less than five (5) acres in area or is less than three hundred (300) feet in width. In addition "subdivision" shall include the division of a parcel of land in such manner that any of the resultant parcels have less than twenty (20) feet thereof abutting on a public right-of-way. The term "subdivision" iodudes resubdivision and, when appropriate to the context, shall apply to the process of subdividing or to the land subdivided. The acquisition of land by any means for pUIJlOses of erecting or installins utility lines, . 12 - 6 City of Arden Hills Chapter 12 Subdivisions . including underground gas lines, overhead power lines, transmitting towers, or similar utility sites, or easements shall be considered a subdivision when such utilities are designed to serve more than one lot. 1200.05. nm~'~~$.m~@)~R'm$:u\@ig:~~ni~'~m~ ll\'@.fiQffi'ijffl~Jt!'ij~~~ii4_tiy(IW,P&#AAU'i$'ffiiNW::~#l:W;f~f~(~#{t:'@Q.~':~:hid ~f:tM'P.WipRdM;w~9w.Jj#t~J.#.mn.; 1200'<>6 Copies of Plats. Copies of all of such plats of subdivisions, after the same have been submitted and approved as provided in this Chapter, shall be filed and kept by the City . At.., .man. "" """" of "" C"". Section 1210 - Procedure 1210.01 Filings. Before dividing any tract of land into two (2) or more lots or parcels, an owner .. w",",Jd<< ""n, md= . ,"""'" " """""",,, fik with th, dtJ G""" S'eve,L'\C1} A. ~ copies of the preliminary plan. . B. Sileb-rglump sum fee in cash for the entire subdivision, plus ~i:cash fee for each lot in the subdivision. as-bave-been- ~"~1:i:~Wl@:'i\1ilestablished in a resolution adopted by the Council. ~5-f~-will-filiW:$.l!lUrbe used for expenses of the City in connection with approval or disapproval of Sftid-mt'lplan and any imal plat which may thereafter be 12.7 City of Arden Hills Chapter 12 Subdivisions submitted. . C. If the subdivider requests that any existing special assessments which have been levied against the premises described in the subdivision be divided and allocated to the respective lots in the subdivision plat, the City &istrator shall estimate the clerical cost of preparing the revised assessment roll, filing the same with the County Auditor, and making such division and allocation, and upon approval by the Council of suelt-li):estimated co!iH the ~:sha1l be paid to the City treasurer in addition to the fet$::t~~ mea~ in Subparagraph B. above, to cover the cost of preparing and filing sueh-ijlklrevised assessment. 12]0.02 Necessary Data for Preliminary Plan. The preliminary plan shall be clearly and . legibly drawn. The size of the map shall not be less than twelve (12) inches by eighteen (18) inches. All subdivision maps shall be drawn at a scale of one inch equals one hundred (100) feet, unless otherwise required by the City Council. The preliminary plan shall contain the following information: Subd. I Identification and Description: A. Proposed name of subdivision, which name shall not duplicate or be alike in pronunciation or deceptively similar to the name of any plat theretofore recorded in the county. . 12 - 8 City of Arden Hills Chapter 12 Subdivisions . B. Location by section, town, range or by other legal description. C. Names and addresses of the owner, subdivider, surveyor and designer of the plan. D. Graphic scale. E. N orth- Point. F. Date of preparations. . Subd. 2 Existing Conditions: A. Boundary line of proposed subdivision, clearly indicated. B. Existing zoning classifications. C. Total approximate acreage. . D. Location, widths and names of all existing or previously platted streets or other public ways, showing type, width and condition of improvements, if any, railroad and utility right-<lf-way, parks and other public open spaces, pennanent buildings and structures, easements, and section and corporate lines within the tract and to 12 - 9 City of Arden Hills Chapter 12 Subdivisions a distance of one hundred (]OO) feet beyond the tract. . E. Location and size of existing sewers, water mains, culverts or other underground facilities within the tract and to a distance of one hundred (1 (0) feet beyond the tract. Such data as grades of streets, invert elevations, and locations of catch basins and manholes shall also be shown. F. Boundary lines of adjoining unsubdivided or subdivided land within one hundred (]OO) feet, identifying by name and ownership. G. Topogrnphic data, including contours at vertical intervals of not more than two (2) feet, except that contour lines shall be no more than one hundred (I (0) feet. apart. Watercourses, marshes, wooded areas rock outcrops, power transmission poles and lines, and other significant features shall also be shown. Subd. 3 Subdivision Design Features: A. Layout of proposed streets, showing right-of-way widths and proposed names of streets. The name of any street Reretefare~~;m:'~:::m this county shall not be used, unless the proposed street is an extension of an already-named street, . in which event the name shall be used. B. Location and widths of proposed alleys, pedestrian ways and utility easements. · 12 - ]0 : . City of Arden HiUs Chapter 12 Subdivisions . C. Typical cross-sections of proposed improvements upon streets and alleys, together with an indication of the proposed storm water runoff. D. Approximate center line gradients of proposed streets and alleys, if any. E. Location, size and approximate gradient of proposed sewer lines and water mains if any. F. Layout identification numbers and typical dimensions of blocks and lots. . G. Minimum front and side-street building setback lines, indicating dimensions, H. Areas, other than streets, alleys, pedestrian ways and utility easements, intended to be dedicated or reserved for public use, including the size of such area or areas in acres. Subd. 4 Other Information: A. Statement of the proposed use of lots stating type of residential buildings with number of proposed dwelling units; type of business or industry so as to reveal the effect of the development on traffic, fIre hazards or congestion of population. B. Proposed protective covenants, if any. 12 - 11 City of Arden Hills ~~_12 Subdivisions . C. Source of water supply. D. Provisions for sewage disposal, drainage and flood control. E. If any roning changes are contemplated, the proposed zoning plan for the areas, including dimensions. F. In the event lots in the proposed plat are substantially in excess of the minimum size required by roning regulations, a preliminary resubdivision plan shall be sub- mitted showing a potential and feasible way in which the excess size lot or lots may be resubdivided in future years to permit more intensive use of the land. . 1210.03 Council Actions. Subd. 1 Initial Response. At its next regular meeting following the fIling of sueft-~ preliminary plan, the City Council shall: A. Set a public hearing on the preliminary plan, which hearing date shall be not more than forty-five (45) days after the date of such setting. The City Council may authorize the Planning Commission to conduct the hearing. The Council shall cause notice of said-~~hearing to be published in the official City newspaper at least five (5) days prior to the hearing. . 12 - 12 : City of Arden Hills Chapter 12 Subdivisions , . B. Refer two (2) copies of the preliminary plan to the Planning Commission for its examination and report and one copy to the City engineer for his &tLliit examination and report. Copies of the report of the City engineer shall be given to the City Council and Planning Commission at least ten (10) days prior to the date of public hearing. Subd. 2 Public Hearings. . A. In the event the Council has provided that the public hearing shall be conducted by the Planning Commission, the Planning Commission shall make its report to the City Council at the fIrst regular meeting of the Council following sueh--ijij{public hearing. B. In the event the Council does not refer the public hearing to the Planning Commission, the report of the Planning Commission shall be given to the Council before the time set for sueh-m~::public hearing. Subd. 3 Time Line. . A. The City Council shall act on the preliminary plan by resolution approving or adopting it within thirty (30) days after receipt of the report of the Planning Commission, if the Planning Commission is designated to conduct the public hearing. If the Planning Commission does not conduct the public hearing, then the 12 - 13 City of Arden Hills Chapter 12 Subdivisions Council shall take action by resolution within thirty (30) days after the public . hearing. B. If the report of the Planning Commission has not been received within seventy-five (75) days, after referral of saia-~::matter to the Planning Commission, the Council may act on the preliminary plan without suelt-n&:::report. Subd. 4 Approval and Denial. If the preliminary plan is not approved by the City Council, the reasons for such action shall be recorded in the proceedings of the Council and transmitted to the applicant. If the preliminary plan is approved, sueJt.-.M:::approval shall not constitute final acceptance of the subdivision. . 1210.04 Qualifications Governing Approval of Preliminary Plan. Subd. I Revision. The City Council may require such changes or revisions as it deems necessary for the health, safety, general welfare and convenience of the City. Subd. 2 Scope. The approval of a preliminary plan by the Council is tentative only, involving merely the general acceptability of the layout as submitted. Subd. 3 Additional Approval Required. Subsequent approval will be required of the engineering proposals pertaining, to water supply, storm drainage, sewerage and sewage disposal,gas and electric service, grading, gradients and roadway widths and the surfacing · 12 - 14 . . . City of Arden Hills Chapter 12 Suhdivisions of streets by the City engineer, and other public officials having jurisdiction, prior to the approval of the final plat by the City. Subd. 4 Flooding. No plan will be approved for a subdivision which covers an area subject to periodic flooding or which contains extremely poor drainage facifities which would make adequate drainage of the streets and lots impossible, unless the subdivider agrees to make improvements which will, in the opinion of the City engineer, make the area .completely safe for occupancy, and provide adequate street and lot drainage. 1210.05 Final Plat. Subd. 1 Filing. The owner or subdivider shall file with the City Administrator seven (7) copies of the final plat not later than three (3) months after the date of approval of the preliminary plan; otherwise, the preliminary plan and fmal plat will-$h;m))e considered void unless an extension is requested in writing by the subdivider and for good cause granted by the City Council. The owner or subdivider shall also submit at this time an up-to-date certified abstract of title or registered property report and such other evidence as the City attorney may require showing title or control in the applicant. Subd. 2 Incorporation of Changes. The final plat shall have incorporated lhereifl-ijii all changes or modifications required by the City Council; in all other respects it shall conform to the preliminary plan. It may constitute only that portion of the approved preliminal)' plan which the subdivider proposes to record and develop at the time, provided 12 - 15 City of Arden Hills Chapter 12 Subdivisions that such portion conforms with all the requirements of this Chapter. . Subd. 3 Verification of Form. The City Council shall consider the final plat officially iIled after the Planning Commission, the City engineer and the City attorney have examined it and advised the Council that it is in proper form. Subd. 4 Referrals and Decisions. Within five (5) days after thefmal plat is fil~{the City A~tor shal1 refer two (2) copies of the final plat to the Planning Commission, one copy to the City engineer, and one copy to the City attorney and a copy each to the telephone and power and other utility companies. The abstract of title or registered property report shall be referred to the City attorney for his 9.K~Kexarnination and report. The attorney's report shall be given to the City Council within fifteen (15) days. The . reports of the Planning Commission and engineer shall also be given to the Council within fifteen (15) days. The Council shall either approve or disapprove said-.tfmal plat at its next regular meeting following receipt of sueh-.:::reports. Subd. 5 Reporting and Recording. A. If the fina1 plat is approved by the City Council, the subdivider shall record it with the county recorder or registrar of titles within sixty (60) days after the date of approval; otherwise, the approval of the fmal plat shall be considered void. In the event that the plat is disapproved, the grounds for such disapproval must be . reported in proceedings of the Council and be duly transmitted to the applicant. 12 - 16 , ". . . . City of Arden Hills Chapter 12 Subdivisions B. The subdivider shall, immediately upon recording, furnish the City Administrntor with a tracing and three (3) prints of the final plat showing evidence of the recording. 1210.06 Necessary Data for Final Plat. Subd. 1 General. The final plat shall be prepared by a registered surveyor and shall conform to all State and county requirements and the requirements of lm~tSection. Ik ftereuBder-: All information required on the preliminary plan, except that contained in subdtvisiOft--(d)-$.\Jmki'!::Of ~p.'bsection 2~1~IQ;w;:~d topographic data and zoning information, shall be accurately shown. Subd. 2 Additional Delineation. A. The final plat'> shall include accurate angular and lineal dimensions for all lines, angles, and curvatures used to describe boundaries, streets, alleys, easements, areas to be reserved for public use, and other important features. Dimensions of lot lines shall be shown in feet and hundredths. B. When lots are located on a curve or when side lot lines are at angles other than ninety (90) degrees, the width at the building setback line shall be shown. C. All blocks shall be identified by consecutive numbers. Lots within each block 12 - 17 City of Arden Hills Chapter 12 Subdivisions shall bear consecutive numbers. D. The fmal plat shall include true angles and distances to the nearest established street lines or official monuments (not less than three (3)) which shall be accurately described in the plat. E. Municipal, township, county or section lines accurately tied to the Jines of the subdivision by distances and angles. F. Radii, internal angles, points and curvatures, tangent bearings, and lengths of all arcs. G. Accurate location of all monuments. H. Accurate outlines and legal description of any areas to be dedicated or reserved for public use. I. Certification by a registered surveyor in the form required by Section 505.03 Minnesota Statutes. J. Execution by all owners of any interest in the land and any holders of a mortgagetbereon of the certificate required by Section 505.03 Minnesota Statutes, which certificate shall include a dedication of the utility easements and any other 12 - 18 . . . : . . . City of Arden Hills Chapter 12 Subdivisions publiC areas in such form as shall be approved by the City attorney. K. Certifications showing that all taxes and special assessments currently due on the property to be subdivided have been paid in full. L. Form of approval of City Council as follows: Approved by the City Council of the City of Arden Hills, Minnesota, this _ day of ,19_. City Clerk M. Form for approval by county authorities as required. Section 1220 - Minimum Subdivision Design Standards 1220.01 Conformity with City Plan. The proposed subdivision shall conform to the City plan. 12 - 19 City of Arden Hills Chapter 12 Subdivisions The arrangement of streets in new subdivisions shall make provision for the appropriate continuation of the existing streets in adjoining areas. Where adjoining areas are not subdivided, the arrangement of streets in new subdivisions shall make provision for the proper projection of the streets. . 1220.03 Streets. Subel. 1 Widths. All street widths shall conform to the following minimum dimensions: Major Arterial . . . . . .. 100 Minor Arterial ..... ... 80 Collector ........... 70 Local ...... . .. ... 60 - Cul-de-sac .......... 60 . Subd. 2 Street Deflections. When connecting street lines deflect from each other at any one point by more than ten (10) degrees, they shall be connected by a curve with a radius adequate to insure a sight distance of not less than three hundred (300) feet for local and collector streets, and of such greater radii as the City Council shall determine for special cases. Subd. 3 Reverse Curves. Tangents of at least fifty (50) feet in length shall be introduced between reverse curves on collector streets. . 12 - 20 , . . City of Arden Hills Chapter 12 Subdivisions . Subd. 4 Street Grades. All center line gradients shall be at least 0.5 percent, and shall not exceed the following: Major Arterial . . As agreed upon with the city engineer Minor Arterial . . . . . . . . . . . . . . . . .. 4% Collector ..................... 4% Local ... . . . . . . . . . . . . . . . . . . . 6% Subd. 5 Vertical Curves. Different connecting street gradients shall be connected with vertical parabolic curves. Minimum length, in feet, of these curves shall be fifteen (IS) times the arithmetical difference in the percent of grade of the two (2) adjacent slopes. Subd. 6 Local Streets. Local streets shall be so aligned that their use by through traffic will be discouraged. Subd. 7 Street Jogs. Street jogs with centerline offsets of less than one hundred twenty-five (125) feet shall be avoided. Suhd. 8 Safe Intersections. It fIlU5t-$B?he evidenced that all street intersections encourage safe and efficient traffic flow. The angle formed by the intersecting of streets shall not be less than sixty (60) degrees with ninety (90) degrees preferred. Subd. 9 Alleys. Alleys wiH-$Mllmnot be permitted in residential areas unless there is no 12 - 21 City of Arden Bills Chapter 12 Subdivisions ~ ~. It other reasonable solution for access. . Subd. 10 Cul-de-sac. Maximum length for cul-de-sac streets shall be five hundred (500) feet measured along the center line from the intersection of origin to end of right-of-way, unless there are eighteen (18) or less Jots abutting the cul-de-sac. Each cul-de-sac shall be provided at the closed end with a turnaround having an outside roadway diameter of at least one hundred (100) feet, and a street property line diameter of at least one hundred twenty (120) feet. Subd. 11 Streets Abutting Arterial Streets. Where a subdivision abuts or contains an existing or planned arterial street, the City Council may require local streets parallel and . adjacent to the arterial street or other such treatment as may be necessary for adequate protection of residential properties and to afford separation of through and local traffic. Subd. 12 Half Streets. Half streets shall be prohibited, except where essential to the reasonable development of the subdivision in conformity with the other requirements of these regulation$i~ and then only when the City Council finds it will be practicable to require the dedication of the other half when the adjoining property is subdivided. Wherever there is an existing half street adjacent tea tract which is to be subdivided, the other half of the street shall be platted within 5ti€ft-~::proposed tract. Subd. 13 Reserve Strips. Reserve strips controlling access to streets shall be prohibited . except under conditions approved by the City Council. 12 - 22 ., . City of Arden Hills Chapter 12' Subdivisions . . Subd. 14 Railroad or Limited Access Highways Abutting Subdivision. Where a subdivision borders on or contains a railroad right-of-way or limited access highway right-of-way, the City Council may require a street approximately parallel to and on each side of SU€fr-~tright"of-way at a distance suitable for the appropriate use of the intervening land, as for park purposes in residential districts, or for commercial or industrial purposes in appropriate districts. SlIe-b.~tdistances shall also be determined with due regard for the requirements of approach grades and future grade separations. Subd. 15 Private Streets. Private streets shall not be approved nor shall public improvements be approved for any private street. Subd. 16 Hardship to Owners of Adjoining Property. The street arrangements shall not be such as to cause hardship to owners of adjoining property in platting their own land and providing convenient access to it. Subd. 17 Street Interval. In general, provisions shall be made at intervals not exceediilg one-half mile for through streets (streets running through the subdivision in a fairly direct manner). 1220.04 Alleys and Pedestrian Ways. Subd. 1 Commercial and Industrial. Alleys shall be at least twenty (20) feet wide in commercial and industrial areaS. The City Council may require alleys in nonresidential 12 - 23 City of Arden Hills Chapter 12 Subdivisions . areas where adequate off-street loading space is not available. Subd. 2 Pedestrian. Pedestrian ways shall be at least ten (10) feet wide. 1220.05 Easements. Subd. 1 Provided for Utilities. Easements at least twelve (12) feet wide, centered on rear and other lot lines, shall be provided for utilities where necessary and shall be dedicated to the City by appropriate language in the owner's certificate. They shall have continuity of alignment from block to block, and at deflection points easements for pole-line anchors shall be provided where necessary. All utility lines for telephone and electrical service shall be placed in rear lot line easements when carried on overhead poles. . Subd. 2 Provided for Drainage. Where a subdivision is traversed by a watercourse, drainage way, channel or stream, there shall be provided a stormwater easement or drainage right-of.way conforming substantially with the lines of suelt--mlitwatercourse, together with 511€frMY:further width or construction or both, as wiH-~Ni'U:lbe adequate for storm water run off. 1220.06 Blocks. Subd. 1 Factors Governing Dimensions. Block lengths and width or acreage within bounding roads shall be such as to accommodate the size of residential lots required in the . 12 - 24 City of Arden Hills Chapter 12 Subdivisions ; . area by the zoning ordinance and to provide for convenient access,circulation control and safety of street traffic. Subd. 2 Nonresidential Blocks. Blocks intended for commercial, institutional and industrial use must-M$[ibe designated as such. Subd. 3 Length. Block lengths shall not exceed one thousand eight hundred (1,800) feet nor be less than five hundred (500) feet in length. . Subd. 4 Arrangement. A block shall be so designed as to provide two (2) tiers of lots, unless it adjoins a rnilroad or limited access highway or lake or backs on other subdivisions where it may have but a single tier of Jots. Subd. 5 Pedestrian Ways. In blocks over nine hundred (900) feet long, pedestrian crosswalks may be required by the City Council in locations deemed necessary to public health, convenience and necessity. 1220.07 Lots. . Subd. 1 Location. All lots shall abut by their full frontage on a publicly dedicated street or a street that has received legal status as such or will receive such status upon approval of the subject plat. 12 -25 City of Arden Hills Chapter 12 Subdivisions Subd. 2 Size. The lot dimensions in subdivisions shall not be less than the minimum . dimensions required to secure the minimum Jot area specified in the zoning ordinance of the City. Subd. 3 Butt Lots. Butt lots shall be platted at least five (5) feet wider than the average width of interior lots in the block. Subd.4 Side Lot Lines. Side lines of lots shall be substantially at right ang]esor radial to the street line. Subd. 5 Watercourses. Lots abutting upon a watercourse, drainage way, channel or stream shall have an additional depth or width as required, to assure house sites that are not subject to flooding. . Subd. 6 Natural Features. Featufes-In the subdividing of any land, due regard shall be shown for all natural features, such as tree growth, watercourses, historic spots or similar conditions, which if preseIVed will add to the attractiveness of the proposed development. Subd. 7 Lot Remnants. All remnants of lots below minimum size left over after subdividing of a larger tract must be added to adjacent lots, rather than allowed to remain as unusable parcels. Subd. 8 Comer Lots. Comer lots shall be platted at least ten (10) feet wider than the 12 - 26 . City of Arden Hills Chapter 12 Subdivisions . minimum requirement for interior lots as designated in the zoning ordinances. Subd. 9 Grading. Corner lot grading and street intersection grades shall be such that there shall be no blocking of vision at street intersections over three (3) feet in height above street pavement kvel within :fifteen (15) feet of intersecting street right-of-way lines. , 1220.08 Public Use Dedications. (' W Subd. 1 Streets Utilities and Storm Water. The developer of a parcel of land shall dedicate to the public all streets, sewers, electric, gas, and water facilities; storm water . drainage and holding ponds; and similar utilities and improvements, as reasonably required by the City Council, in order to integrate the proposed development with the City's current and anticipated utility systems. The area 10 be dedicated for public use shall be delineated . on the proposed plat or otherwise conveyed by easement to the City prior to the issuance of any development permits. Subd. 2 Recreation and Conservation. Based upon a review of its comprehensive plan and utility systems, the City Council has determined that all development of property within the City will place a greater demand on the City's need to acquire land for patXs, playgrounds, trails, wetlands or open space if the City's physical environment is to. be preserved and enh~nred. Therefore, in addition to the dedications required by ~_ . :tl;:sec-tio1l-~2-9--A;,the developer of a parcel of land shan dedicate to the public for use as paIks, playgrounds, trniIs, wetlands or open space, a reasonable percentage of the tract 12 - 27 City of Arden Hills Chapter 12 Subdivisions to be developed. In determining the percentage of dedication, the City Council shall take into consideration the amount of open space, park, recreational or commons areas and facilities which the developer has designed into the proposed development for use by occupants of the development. The City Council shall be guided by the following criteria in establishing a particular percentage dedication requirement: A. Residential projects. Gross Density In Dwelling Units Per Acre Percentage Dedication Ot02............ Over 2 to 3 . . . . . . . . . Over 3 to 4 . .. . . . . . . In excess of 4 ....... 6 7 8 10 B. Nonresidential projects or combination residential and commercial projects. The percentage of dedication for nonresidential projects or combination residential!- commercial projects shall not exceed ten (10) percent. C. Delineation of area to be dedicated. The area to be dedicated for recreation and conservation uses shall be delineated on the proposed plat or otherwise conveyed by easement to the City prior to the issuance of any development permits. . . D. Cash in lieu of dedication. In lieu of the dedication of land fonecreational and . 12 - 28 City of Arden Hills Chapter 12 Subdivisions . conservation purposes, the City Council may require the developer to pay to the City, as an equivalent contribution, an amount in cash equal to the percentage of the land required to be dedicated, multiplied by the fair market value of the property at the time of final approval of the development application. The fair . market value of the property shall be determined by reference to current appraisal data or sales information. When appraisal data is utilized, the developer shall reimburse the City for the cost of the appraisal prior to the issuance of any development permits. . E. Installment payment. The City Council, at its option, may permit the developer to submit two-thirds (2/3) of the cash equivalency payment over a period of time pursuant to an insta1lment payment agreement approved by the City's attorney. The agreement shall require the payment of interest on the unpaid principal; shall require final payment within eighteen (18) months; and shall require security for the unpaid principal portion thereof. The City may withhold development or building permits for any portion of the project if the developer does not comply with the terms of the installment payment agreement. . F. Restriction of use of cash contributions. All cash contributions received by the City pursuant to this provision shall be placed in a special fund and used only for the acquisition of land for parks, playgrounds, trails, wetlands or open space; for development of existing parks, playgrounds, trails, wetlands or open space areas; or for. debt retirement in connection with land previously acquired for such pur- 12 - 29 City of Arden Hills Chapter 12 Subdivisions poses. . Section 1230 - Required Improvements ---------A.--No-fiaal-plat--shall-be-apj:lfoved-by.tfie--Gity--G-ellfiEil;mkss-the-&wner-6f--5\IMivideFf 1230.01 Survey Monuments. SIlall.fiave-p1ac-e&lIOO-~Survey monuments ~MU~!pl~ W'i:~i@~~.:at all block corners, angle points, points of curves in streets and at intermediate points as shown on the fmal plat required by the City engineer.~sueh-::tSwyi@i::monuments shall be cast iron, as approved by the county surveyor, and shall be set at each corner or angle on the outside boundary. Pipes or steel rods shall be placed at the corners of each lot and at each intersection of street centerlines. All United States, state, county, or other official bench marks, . monuments or triangulation stations in or adjacent to the property shall be preserved in precise position. ,-and 1230.02 Water. SflaH-haye-tletermUletl-The most feasible method of obtaining water for the subdivision ~'hil11:bt:JkWniiliiliil:?"';t':be in a sition to ~tdemonstrat'lld suelt-feasibif -to the , ..........................................~~.. po .--....... Ny, satisfaction of the City Council or such technical agents as it may designate. ;-&ntl-&:~W,~ ~:be willing and able to contract with the City (as a condition of subdivision plat approval) to produce the type of water supply demonstrated most feasible for the subdivision.; Water may be provided by individual house wells or by a system consisting of central well(s) and pumping station(s) and piping to supply individual homes. It is-$."WIUJ-imthe announced policy of the City that a central well system for each new subdivision is favored on the basis of greater assurance . of public health, reliability of supply, economy in installation of purification equipment if 12 - 30 , . ~ . . City of Arden Hills Chapter 12 Subdivisions necessary, more effective fire fighting through hydrants, etc., and probable lowered insurance and maintenance costS to individual owners. Accordingly, the City strongly recommends central deep well systems for subdivisions, with cost of equipment prorated to the number of parcels served and the equipment itself, including the well, pumps, tanks, etc., and the lateral feeders as may be appropriate, to be deeded to the City. A pattern of such well systems, if developed over the years, will simplify and make more economical the construction of any future City-wide water system. NOTE: Parts of this provision seem little out of date. Is it still followed? 1230.05 Ci 1m rovements. SIlIlll-have-.e . ed-with-lniliSOOdiViderMlililt~sIfr'im}the ty p epestt .........................................._~......W."'~... City A~or a sum equal to one hundred twenty-five percent (125%) of the estimated cost as determined by the City engineer of the following improvements to be constructed and furnished within the subdivision, or shall have-given a performance bond in the same amount to the City to cover the cost of saitl-~::improvements. Saitl--11i~improvements shall be installed and completed in accordance with the plans and specifications prepared by the City engineer, and at the time of such approval of the fmal plat the City Council may insert a time limit for the completion of said ~#mprovements, and the performance bond or deposit made by the owner or subdivider shall be in accordance with sueh-Wi'time limitation. Said-m5mprovements to be constructed and finished by the owner or subdivider shall include the following: Subd. 1 Street Grading. Street grading of the full width of the right-of-way, including boulevard, and sidewalk benches of each street dedicated in the plat. 12 - 31 City of Arden Hills Subd. 2 Street Surfacing. Chapter 12 Subdivisions . A. All streets shall be improved with pavements constructed to specification of the City engineer to over-all width in accordance with the following minimum dimensions: Type of street (in between face of curbs) Pavement width Major Arterial . . . . . . . . . . . . . . . . .. As agreed upon with the city engineer Minor Arterial ................. Collector . . . . . . . . . . . . . . . . . . . . . Local ....................... 44 feet 38 feet 34 feet . B. Pavements in cul-de-sac turnarounds shall have a minimum outside diameter of ~ /~--"':"""""""" one hundred~H)())f~. ~ Subd. 3 Sod. Provide turf between pavement edge and lot line. Subd. 4 Tree Planting. Street trees shall be planted no more than eighty-five (85) feet apart with a minimum of one per lot. They should preferably be placed six (6) to twenty (20) feet inside the property line rather than in the boulevard. The minimum size and type to be planted shall be as approved by the City Council. Subd. 5 Street Markers. AU'ij~:ffif~:fflMl~qM#N:ltijff@M~l$Mtli~::wW~lin . 12 - 32 City of Arden Hills Chapter 12 Subdivisions . 1230.04 Additional City Improvements. . Subd. I General. It is ilcrelly miiu.~!mipeclared t&be-the-policy of the City to proceed as soon as practicable after final approval of a subdivision plat with installations within the subdivision of such improvements as may be determined to be necessary by the City Council, such as central wells, water mains, street grading, street surfacing, sanitary and storm sewers, water pumping, and storage facilities and hydrants. The City engineer shall be directed to prepare plans and specifications for the same upon acceptance of the fmal plat and shall submit his m!Ag)'ecommendations for suc.frl~:::improvements, together with estimated costs, to the City Council. The Council may authorize preparation of sueh-~ plans and specifications by an engineer employed by the subdivider at his m!r~:::sole expense and under the direction and subject to the approval of the engineer. Upon acceptance of the fmal plat the Council may commence assessment proceedings for the furnishing and construction of SIlid-~:)mprovements within the subdivision, and may order suelr-ef-SIlid-improvements as it deems expedient and necessary. . Subd. 2 Alternative. In the alternative, the City Council may authorize the execution of a contract between the City and the subdivider requiring the subdivider to furnish and to construct said-~limprovements at the sole cost of the subdivider, in accordance with plans and specifications and usual contract conditions approved by the Council, which shall include provision for supervision of details of construction by the City engineer, and grant to the engineer authority to correlate the work to be done under SIlid-~::contract with other improvements in the subdivision which may be constructed by the City under contract with 12 - 33 City of Arden Hills Chapter 12 Subdivisions others. The subdivider as contractor shall furnish a surety bond with penalty equal to 1.25 . times the cost of the improvements to be made under the contract as estimated by the City engineer, which bond will be in form required by statute for public contractors bonds and will identify the improvements and the time schedule for their completion. 1230.05 Utilities. All utilities ~g'be installed underground as provided in sec-liGftS--28-U~ tfiroogb-2a-16-1-ef-this Code. All underground work shall be completed prior to street surfacing. 1230.06 Sidewalks. Sidewalks may be required along both sides of all streets; pedestrian ways shall be paved and fenced as approved by the City Council. 1230.07 Curb and Gutter. Concrete curb and gutter shall be required. . 1230.08 On-site Sewers. Where on-site sanitary sewer facilities are proposed to be utilized, soil percolation tests shall be made with the results presented to the City engineer; The engineer shall then present a report thereon to the City Council, which may prohibit the use of individual sewer systems, require larger lot sizes, or otherwise act to protect the public health and welfare. Section 1240 - Variances and Exemptions 1240.01 General. The City Council may grant a variance from these regulations ~tE::~G.ll following a finding that all of the following conditions exist: . 12 - 34 " . . City of Arden Hills Chapter 12 Subdivisions B. The variance is necessary for the preservation and enjoyment of a substantial property right of the applicant. C. The granting of the variance will not be detrimental to the public welfare or injurious to other property in the territory in which 5aid-~::property is situated. In making this finding the Council shall consider the nature of the proposed use of land and the existing use of land in the vicinity, the number of persons to reside or work in the proposed subdivision and the probable effect of the proposed subdivision upon traffic conditions in the vicinity. In granting a variance as herem-provided mJUit~:'$.!i~ijlm:llie Council shall prescribe only such conditions that it deems desirable or necessary to the public interest. 1240.02 Residential Planned Unit Development. 12 - 35 City of Arden Hills Chapter 12 Subdivisions Subd. 2 Scope. In recognition of the probability that more attractive residential developments may be fostered by the use of varied design techniques available with a planned unit development, the following provisions of this Seetien-GlmiitMIm-e hereby exempted for residential planned unit developments when it is proposed that the dwelling units of sueh-~jj:<levelopments are to be sold, but sueh-tlw.:~xempted developments shall continue to be subject to the remaining provisions of this plIfagmpD-(&};--GPliji<<K The exempted provisions are as follows: . A. Section 1210.01, 1210.03, 1210.05, Procedure. B. Section 1220.03, Subd. 15, Private streets. C. Section 1220.04, Subd. 2, Pedestrian ways. D. Section 1220.05, Easements. E. Section 1220.06, Blocks. F. Section 1220.07, Lots. G. Section 1230.03, Subd. 4, Tree planting. H. Section 1230.05, Utilities. 1. Section 1230.06, Sidewalks. J. Section 1200.03, Building permits. . Subd. 3 Rules. A. Streets that are to be dedicated to the public for public use shall be designed and constructed in conformity with applicable regulations of the City. All collector . 12 - 36 '. . City of Arden Hills Chapter 12 Subdivisions . streets and thoroughfares shall be dedicated. B. There shall be no minimum lot size, no minimum setbacks, no minimum percentage of lot coverage and no minimum lot width. However, every single-family dwelling shall have access to a street, court or walkway. No structure and no group of structures (such as semi-detached dwellings or a row of town houses) shall be erected within twenty-four (24) feet of any other structure or group of structures. . C. There shall be no continuous structure of town houses, attached dwellings, or apartments which exceed one hundred fifty (150) feet in length unless the design for structures longer than one hundred fifty (150) feet is acceptable to the City. D. The location and arrangement of structures shall not be detrimental to existing or prospective adjacent structures or to existing or prospective development of the neighborhood. E. Open spaces between structures, induding those spaces being used as public or private recreational areas, shall be protected by adequate covenants running with the land or by conveyances or dedications, as the City Council shall specify. F. All watercourses, drainage ways, channels, streams, lakes and ponding areas sha1I be contained within the common area and no structure or active facility shall 12 - 37 City of Arden Hills Chapter 12 Subdivisions be placed in such a manner that it will be subject to flooding. G. Due regard shall be shown for all natural features, such as tree growth, watercourses, historic spots, or similar conditions, which if preserved will add to the attractiveness of the' development. H. All utilities shall be placed underground and a blanket easement to the City shall be dedicated over the common areas. I. Sidewalks and pedestriat\ways shall be located at the discretion of the City. J. Trees shall be planted throughout the development, with the minimum size and types to be planted approved by the City, at a minimum of two (2) per dwelling unit. Subd. 4 Procedure. A. Preliminary Plan. 1: Before the developer proceeds to obtain Council approval of the preliminary plat and final plat of his P-tHb.\il:jresidential planned unit development pursuant to the provisions hereifl!lftef-set forth::n#_:$~Ql\, he Qdm\~'~hall first obtain a special use permit pursuant to the provisions 12 - 38 . . . City of Arden Hills . . . Chapter ] 2 Subdivisions pertainffig--theret&-fQi~lW:q~I*n.m~lin the zoning ordinance. ;-i1S Ilf!leooed,... The documents which the developer shall submit to the zoning administrator to obtain a special use permit shall be those required, in the discretion of the zoning administrator, by the zoning ordinance. ;--as 1IIOOIlded,-anti- In addition theret&such of those documents and information specified in Sigsection 2~~-lUm~.Jof this Chapter as the zoning administrator, in the exercise of his M:Jj~Wdiscretion, may require. All of the documents so required and submitted shall constitute, for purposes of this paragmph.~~:the developer's preliminary plan. 2. The Council's approval of the developer's application for a special use permit &ha11 be deemed likewise-to be its approval of his iiiWMf:preliminary plan. In approving the preliminary plan, the Council may require such changes, revisions, or modifications theroof-as it deems necessary to protect the health, safety, convenience, and general welfare of the City. Such approval i5c-~l#U.m:l:@'l'tentative only, involving merely the general acceptabili of the uses site and la out thuoof orUif"'t~ljj"'ld:mNer.,..~.ffililt ty " y ..............)IL...................M..JlP............ l'iw.t'::as proposed and submitted. 3. The date on which the Council grants approval of the developer's application for a special use permit shall, for purposes of this f>llRIgmph; ~ltrbe considered to be the date on which it has approved his ~ft. preliminary plan. ]2 - 39 City of Arden Hills B. Preliminary Plat. Chapter 12 Subdivisions . I. Not later than three (3) months after the Council has approved the preliminary plan for the developer's residential planned unit development, he l:ie:.m@shallfile with the zoning administrator seven (7) copies of a preliminary plat for the first phase of suell-~ldevelopment. The same number of copies of the preliminary plat for each succeeding phase shall be filed with the zoning administrator no later than the date specified in the preliminary plan, for the completion of the previous phase, as approved by the Council. If the preliminary plat for the first phase of the development or that for any succeeding phase thereaf has not been properly filed by the deadline provided ilefein W1$n~l:iij'Jpr in the preliminary plan, the Council's approval of the pre!iminaryplan shall be automatically withdrawn and said-~;:plan shall be considered void unless an extension of time is requested in writing by the developer and for good cause granted by the Council. . 2. At the time the owner or developer submits the preliminary plat for the first phase of his p.r;~~;:l"esidential planned unit development, he p.K~ shall furnish the zoning administrator with an up-to-date certified abstract of title or registered property report for the entire tract of land encompassed by the proposed development and such other evidence as the City attorney may thereafter require to show title or control of the tract in the applicant. . 12 - 40 City of Arden Hills . . . Chapter 12 Subdivisions 3. Also at the time of submission of the preliminary plat for each phase of the residential planned unit development, the developer shall pay in cash to the zoning administrator sueh-mjlpplication fee for the entire planned unit development, plus S\Iclll~:fee for each dwelling unit in each particular phase thereof. ;-ilS.fla.ve--beefl-establisftetl- :tIJ~f~)\l\mF~l~jjl~li,$~_ tlliie'iif~in a resolution ado ted b the Council. :J:ftis-Diiff&s shall be ...........,....-- p y..._.... ..... used for expenses of the City in connection with approval or disapproval of the preliminary plat and any fmal plat which may thereafter be submitted. 4. The preliminary plat for each particular phase shall have incorporated therein all the changes, revisions, or modifications required by the Council in its approval of the preliminary plan. In all other respect, it shall conform with the preliminary plan. The data required for each preliminary plat shall be the same as that which is required for a fmal plat in SiJ:\section 2H :~gXmQ9fof this Chapter; with the exception, however, that the developer shall comply with the provisions of Subparagraphs tiU~m::jij\:tEp.:m.f ~QWYWQA'~Q($j~QfH~~JQJ:l(i:fl.(},-1+;iIfld--12-ef~-(bt-of-saie seetien--2~1--by providing the items required tIlefeift.-on a separate document(s). 5. If, at the time he Qf:::$.li~rsubmits the preliminary plat for the first phase of his QiJ!~6development, the developer requests that any, existing special assessments which have been levied against the entire tract to be developed 12 - 41 City of Arden Hills Chapter 12 Subdivisions be divided and allocated to the respective lots in the proposed development, the City Administrator shall estimate the clerical cost of preparing the revised assessment roll, filing the same with the County Am:@iN llepartmeBt-ef-prepefty--taxatioo,and making such division and allocation, and upon approval by the Council of sueh-m:estimated coij~ the same-~~ shall be paid to the City treasurer in addition to the fees required hereiB- llbeYe-mffl!~~UQ1i:~o cover the cost of preparing and filing suelt-lll. revised assessment. . 6. The zoning administrator shall refer two (2) copies of the preliminary plat for each phase of the residential planned unit development to the Planning Commission, one copy to the City engineer, and one copy to the City attorney and a copy each to the telephone and power and other utility companies. The abstract of title or registered property report shall be referred to the City attorney for his l$;:ij~rexamination and report. . 7. Within sixty (60) days the Planning Commission, City attorney; City engineer, and utility companies shall report to the Council concerning their respective interests in the preliminary plat. Included in the engineer's report shall be a cost estimate for the required improvements. 8. Within thirty (30) days of its receipt of the last of the reports required in the previous provision, the Council shall act upon the preliminary plat by . 12 - 42 City of Arden Hills . . . Chapter 12 Subdivisions either approving it, denying it in whole or in part, tabling it for a specified period of time, or referring it back to the Planning Commission for further consideration and report back to the Council within a specified period of time. If the preliminary plat is not approved by the Council, the factual bases and reasons for such action shall be set forth in a written document which shall be transmitted to the developer. If the preliminary plat is approved, such approval shall not constitute final acceptance of the proposed development. Furthermore, any approval of preliminary plat shall be subject to the receipt of security in the form and amount required by $i'ijsection 2~1{}(a~~}.flereefl.AMMtn 9. Upon certification by the zoning administrator that the required performance bond has been received and approved by the City attorney, building permits may be issued for the construction of the buildings, structures, and improvements in the particular phase of the development encompassed by the preliminary plat so approved. C. Final Plat. 1. The developer shall file with the zoning administrator seven (7) copies of the final plat for each particular phase of his i@J~:::<Jevelopment not later than three (3) months after the date of the Council's approval of the prelimiruuy plat therefor; otheJWise, the prelirninaIy plat shall be considered 12 - 43 City of Arden Hills Chapter 12 Subdivisions void unless an extension of time to file the fmal plat is requested in writing by the developer and for good cause granted by the Council. . 2. The zoning administrator shall refer two (2) copies of the final plat to the Planning Commission, one copy to the City engineer, and one copy to the City attorney, and a copy each to the telephone and power and other. utility companies. Within fifteen (15) days of their receipt of the final plat, . the Planning Commission, engineer, and attorney shall examine the same and report their recommendations in regard thereto to the Council. 3. The Council shall either approve or disapprove said-~1final plat at its next regular meeting following receipt of the reports required by the previous provisions hereof. If it is approved by the Council, the developer shall record it with the county register of deeds or registrar of titles within sixty (60) days of sueh-w.~:approval; otherwise, the approval of the fmal plat shall be considered void. In the event that the plat is disapproved, the grounds for S\IC.fl-~:pisapproval must-$.w.m:be reported in the proceedings of the Council and duly tranSmitted in writing to the developer. . 4. The developer shall, immediately upon recording, furnish the zoning administrator with a tracing and three (3) prints of the final plat showing evidence of the recording tllereef.P.tllW:~W.t;; . 12 - 44 c . . . City of Arden Hills Chapter 12 Subdivisions 1240.03 Applications. Application for any suelt-variance shall be in writing by the subdivider at the time when the preliminary plat is filed for the consideration of the City Council, stating fully and clearly all facts relied upon by the petitioner, and shall be supplemented with maps, plans or other additional data which may aid the Council in the analysis of the proposed project. The plans for suelt-t!w/rlevelopment shall include suelt-tlw.':'covenants, restrictions or other legal provisions necessary to guarantee the full achievement of the plan. 1240.04 Minor Subdivisions of Unplatted Property. Subd. 1 General. In the case of a proposed subdivision of an unplatted tract of land, which subdivision is small in size and of minor importance and which tract is located in an area where conditions are well-defmed, the City Council, upon review and after report of the Planning Commission, may exempt the subdivider from compliance with some of the provisions of this Chapter. The provisions from which suelt-nl~:':subdivision may be exempted shall be specified by the Planning Commission at its first meeting at which the subdivider's application under this paragraph is presented. Subd.2 Special. Such subdivision may even be exempted from the platting requirements of this Chapter and may be allowed to be accomplished by means of a survey or registered land survey provided that the following requirements have been met: A. The resultant parcels abut on and have access to an existing public street, road, thoroughfare, or highway; 12 - 45 City of Arden Hills Chapter 12. Subdivisions B. The subdivision will not involve the opening, widening, or extension of any public or private street, road, thoroughfare, or highway and will not involve the dedication, reservation, or construction of any type of public utility; C. The subdivision will not obstruct future streets which have been planned by the City; D. The subdivision will not be detrimental to the public welfare or injurious to adjacent tracts in the area in which the subdivision tract is located; E. The registered land survey conforms in all respects to the provisions of Section 508.47, Subdivision 4 of Minnesota Statutes, as amended, the terms of which are incorporated herein by reference, or the survey contains at least the following items : 1 ~ Graphic scale; 2. North-Point; 3. Date of preparation; 4. Names and addresSes of the owner, and registered land surveyor who prepared the survey; 12 - 46 . . . : City of Arden Hills . . . Chapter 12 Subdivisions 5. Legal descriptions of the tract as a whole and the resultant parcels; 6. Location, width, and names of all existing or previously platted streets, roads, thoroughfares, or highways adjacent to the subdivision tract; 7. Location of all monument, stakes, benchmarks, or triangulation stations in or adjacent to the subdivision tract; 8. Location and size of existing sewers, water mains, culverts or other underground facilities within the subdivision tract and to a distance of one hundred (100) feet beyond the outer limits of said-~:tract; 9. Boundary lines of adjoining unsubdivided or subdivided tracts within one hundred (100) feet of the subdivision tract, identifying the same by name and ownership; 10. Existing zoning classification of the district within which the subdivision tract is located; II. Total approximate acreage of the subdivision tract and acreage or square footage of the resultant parcels; 12. Topographic data, including contours at vertical intervals in not more 12 - 47 City of Arden Hills Chapter 12 Subdivisions than two (2) feet and depiction of significant features on or within the . subdivision tract such as watercourses, marshes, wooded areas, rock outcrops, and powers transmission poles and lines; 13. Certification by the registered land surveyor who prepared the survey. F. Monuments or stakes shall be placed and installed at all corners and angle points of the resultant parcels; G. The resultant parcels will not have setbacks and dimensions less than those required in the zoning ordinance, as amended; and . H. The subdivider has complied with the requirements of this Chapter. which the Planning Commission or City Council have made the subdivision by registered land surveyor survey specifically subject to. Such filing fee as has been established in a resolution adopted by the Council shall be paid \i)he zoning administrator with every application for an exemption under this paragraph. 1240.05 Division or Consolidation of Platted Lots of Record. In the case of an application to divide one or more lots platted into lots and blocks and designated in a subdivision plat on file and of record in the office of the recorder or registrar of titles for the county, into one or more separately described parcels, or an application for the consolidation of two or more such platted . 12 - 48 . . . . City of Arden Hills Chapter 12 Subdivisions lots or parts thereof into one or more tracts, the City Council, upon review and after report of the Planning Commission, may approve SllC-h-~:{Iivision or consolidation, upon compliance with the following conditions: Subd. 1 Survey. The owner(s) of SllC..ft-~;platted lot(s) to be so divided or consolidated shall file with the zoning administrator a surveyor registered land survey of the lot(s) to be divided or consolidated. If a survey is submitted, it shall comply with the requirements specified in IM;-$:lili~AA!Wij;tf4.Qt~~f$j!'P.i$.::i4;E~ above; if a registered land survey is submitted, it shall conform to the requirements therefor specified in Section 508.47, Subdivision 4, of Minnesota-Statutes, as amended. Subd. 2 Relation to Zoning Ordinance. The parcels or tracts resulting from suelt-~ division or consolidation, as depicted in sai&-~::SUrvey or registered land survey, shall not have an area, dimensions, or setbacks which are less than the minimum requirements specified for the wning district in which the parcels or tracts are located in the wning ordinance. Subd. 3 Public Welfare. It is determined that the proposed division or consolidation will not be detrimental to the public welfare or injurious to adjacent tracts in the area in which the subdivision tract is located. Subd. 4 Conformity. The proposed division or consolidation shall confonn to such other requirements of this Chapter, iIlc.Ju6ing--8Dy--ef--the--feqWremellt5-m-llarilgfaplt-~ 12 - 49 City of Arden Hills Chapter 12 Subdivisions Bereinabeve-,-which the Planning Commission has specifically made such division or . consolidation subject to at its first meeting at which the application for suelt-tlW:::<Iivision or consolidation is submitted. The City Council may add to or subtract from suelt-~ requirements specified by the Planning Commission additional requirements of this Chapter which it deems necessary for the protection of the health, safety, general welfare, and convenience of the City and to secure the objectives of this Chapter. Prior to the City Council's granting the owner(s) an exemption pursuant to this paragraph, the OWDer(S) shall comply with all the requirements of this Chapter which the Planning Commission or City Council have specifically made the division or consolidation subject. Such filing fee as has been established in a resolution adopted by the Council shall be paid the roning administrator with every application for an exemption under this paragraph. . . 12 - 50 e e e CITY OF ARDEN HILLS MEMORANDUM DATE: August 6, 1999 TO: Mayor and City Council ~.,... ~ '-. Brian Fritsinger, City Administrato ~) FROM: SUBJECT: Kevin Ringwald, Proclamation Request Historically, the City Council has recognized the dedication oflong-term City employees upon their retirement or departure from service. As Council is aware, Kevin Ringwald will be leaving employment with the City effective August 13, 1999, after four and one-half (4.1/2) years in the City's Community Development Department, and over the last year, in serving as the Assistant to the City Administrator. Recommcndation Staff recommends the City Council consider the attached proclamation. BF/sls CITY OF ARDEN illLLS COUNTY OF RAMSEY STATE OF MINNESOTA PROCLAMATION WHEREAS, the City of Arden Hills wishes to recognize the efforts and years of service of Kevin Ringwald; and WHEREAS, Mr. Ringwald has provided services to the City of Arden Hills as its Community Development Director, and Assistant to the City Administrator, for four and one-half (4-1/2) years; and WHEREAS, Mr. Ringwald, during his four and one-half (4-1/2) years of employment, with professionalism and dedication, represented the City as part of many ongoing efforts with its citizens, businesses and other governmental agencies; and WHEREAS, Mr. Ringwald has resigned from his position as Assistant to the City Administrator effective August 13, 1999, in order to accept a position with the City of Chaska. NOW THEREFORE, BE IT HEREBY PROCLAIMED ON THIS 9th DAY OF AUGUST, 1999 by the City Council of the City of Arden Hills, Minnesota: The City Council wishes the best to Kevin Ringwald, and expresses their appreciation to him for his years of service to the citizens of Arden Hills. DENNIS PROBST, MAYOR BEVERLY APLIKOWSKI, COUNCILMEMBER GREGG S. LARSON, COUNCILMEMBER PAUL L. MALONE, COUNCILMEMBER LOIS REM, COUNCILMEMBER e e e 'I '~ e e LMC 145 University Avenue West, St. Paul, MN 55103-2044 Phone: (651) 281-1200 . (800) 925-1122 Fax: (651) 281.1299' TDD (651) 281.1290 LmgUiZ 0/ M;nnesota Cities Citiu promoting exceOence July I, 1999 TO: Members of the Improving Service Delivery Policy Committee FROM: Gary Carlson, Director ofIntergovemmental Relations RE: FIRST COMMITTEE MEETING For this year's policy development process, we would like to use the first committee meeting to immediately begin the discussion of potential policies for the 2000 Legislative Session. As a result, we are providing you with a copy of the committee's 1999 Legislative Policies. Included with the policies are general staff recommendations as to whether the policy should be maintained in its current language, eliminated, or amended. Several policies reflect suggested staff changes which are generally technical modifications or clarifications to last year's policies. We hope you will have the opportunity to review these existing policies. As we step through the existing policies, staffwill highlight related legislative activity from the past session. At the end of the policy document is a short list of new and emerging issue areas which the committee may wish to discuss. Please come prepared with other ideas and topics for the committee to discuss either at the July committee meeting or at a future policy committee meeting. We have also taken this opportunity to invite guest speakers on a variety of topics for the policy committee meetings. We have traditionally invited speakers to give the city officials on the committee another perspective on policy topics that are of concern to cities. We hope you find these outside perspectives useful in helping draft legislative policies. . We look forward to the committee meeting on Tuesday, July 13, 1999 at 9:30. If you have any questions before the meeting or would like to visit with any member of the IGR staff, please feel free to call us. Enclosures: Notice and agenda for first meeting Minutes for September 1998 meeting Committee roster Improving Service Delivery Policies with staff comments 1999 Law Summaries AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER . ~ IMPROVING SERVICE DELIVERY Staff recommendations for changes to 1999 policies e I 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 . Whether the enforcement of human rights laws can best be accomplished by a 35 single state system that would allow local governments to discontinue local 3Q6 enforcement programs; 3 . hether there sbould be greater use of statewide or consolidated business Icensing, including licensing of sign contractors, to eliminate the need for some 3 businesses to obtain a permit in each city or county; 40 . Whether the existing use and structure of regional development commis.sions 41 can be improved; 42 . Whether greater use can be made of block grants to distribute funds related to 43 transportation, sewage treatment, and public water facilities; 44 . Whether human services and health programs can be improved by further 45 consolidating their administration at the state and county levels of government; SD-l. Redesigning and Reinventing Government (ew) [maintain policy or revise "studies" portion] Issue: Every level of government is reevaluating, reprioritizing, redesigning, and renewing its organizational structure and programs in response to fInancial realities and citizens' needs and problems. Reforms, however, must be more than change for the sake of change, or a reshuffling of existing programs to appease the electorate. To be meaningful, reorganization and reassignments of governmental entities and services should save money where feasible, deliver improved services, serve essential needs, and be. equitably structured. Cities have and will continue to pursue the use of cooperative agreements, the reevaluation of city programs and services, and changes to organizational structures. Response: The federal, state, and county governments should: . Ensure that in redesigning, reinventing, or reassigning government services and programs that the appropriate level of service to citizens is evaluated, and citizen demands and expectations are adequately addressed; . Promote local efforts through incentives, rather than mandates; . Communicate and establish a process of negotiation before shifting responsibility for delivering services from one level of government to another, or seeking to reduce service duplication; . Transfer authority for use of revenues dedicated to such programs, or provide appropriate and adequate alternatives; . Identify and repeal programs or discontinue services that are no longer necessary, or which can readily and fairly be provided by the private sector; and . Employ existing government entities in redesign efforts rather than create new agencies or units. e The League supports cooperative studies of the following issues: e I . e e e 1 and 2 . Whether state and federal environmental and water agencies can be combined 3 or eliminated to avoid inconsistent standards and duplication of responsibilities. 4 5 SD-2. Unfunded Mandates (ew) 6 [maintain current policy] 7 Issue: The cost of federal and state mandated programs substitute the judgment of 8 Congress, the President, the Legislature, and the governor for-local budget priorities. 9 These mandates force cities to reduce funding for other basic services or to increase taxes 10 and service charges. The passage by the Legislature of reporting requirements for new 11 state mandates, and the passage by Congress of legislation restraining new federal 12 mandates, should help address the problem, but oth~-~{eps are necessary. 13 14 Response: 15 16 . Existing unfunded mandates should be reviewed and modified or repealed 17 where possible. 18 . No additional statewide mandates should be enacted, unless full funding for the 19 mandate is provided by the level of government imposing it or a permanent 20 stable revenue source is established. 21 . Cities should not be forced to comply with unfunded mandates. 22 . Cities should be given the greatest flexibility possible in implementing mandates 23 to ensure their cost is minimized. 24 25 SD-3. Civil Liability of Local Governments (as/rs) 26 [significant revisions needed] 27 28 Issue: One of the barriers to the delivery of governmental services and programs is 29 the exposure of local governments and their officials to civil damage claims. The state 30 has acted to protect itself and its local governments by enacting exceptions and 31 limitations to liability suits, and authorizing self-insurance and other mechanisms to deal 32 with claims allowed by law. Additionally, the current law, which requires district court 33 approval of settlements of claims against municipalities that exceed $10,000, has become 34 burdensome for cities. 35 36 Response: The League supports: 37 38 . Eliminating joint and several liability, or severely restricting its application to 39 situations where private or public tortfeasors are substantially at fault for the 40 damages incurredj 41 . Extending the protection of the state and municipal tort claims act to quasi- 42 governmental entities when performing public services such as frrefightingj 43 . Existing constitutional safeguards for protecting public and private property 44 interests without any statutory expansion of property rights; 45 . Eliminating the district court approval of settlements requirement or, in the 46 alternative, increasing the threshold amount for district court approval of 2 1 2 3 4 5 6 7 8 9 10 II 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 - settlements to $100,000; and . Clarifying and maintaining the applicability of municipal immunity in various areas including, but not limited to: snow and ice immunity, park and h*reational immunity, including the extension to entities providing a public flervice that have not traditionally been included within the immunity (e.g. state trails over municipal utility easements), vicarious official immunity, and problems related to the Y2k computer issue. e SD-4. Environmental Protection (rs) [significant revisions needed] IS:J-:::>:- State and federal environmental programs are improperly designed to meet their stated goals, and impose an undue burden on local governments because of a lack of federal or state'financial assistance. The refusal to finance these programs by the governments that pass them has eliminated an essential restraining feature in program design and implementation. -~ Specific problems include: . New programs or standards are continually adopted without regard to the existence, attainability, or cost of existing programs and standards. . Inability of regulatory bodies to use good science and accurate data when establishing permit criteria. For example, the Minnesota Pollution Control Agency Citizens Board's recent decisions resulted in a phosphorus standard for the city of Greenfield that was inconsistent with current data and likely not to have been recommended by agency staff. . Fragmented program adoption and implementation does not ensure prioritization of environmental matters or the establishment of comprehensive environmental protection strategies. . "One size fits all" implementation of programs force remedial efforts by local governments for nonexistent environmental problems. . Permit fees and other cost transfer elements of federal and state programs do not'- provide an incentive for environmental agency efficiency, policy prioritization, or risk assessment. e In addition to the above problems, cities face emerging issues in the areas of drainage, bio-solids, wellhead protection, and feedlots. Response: . A comprehensive effort to consolidate, reorganize, and manage state and federal environmental agencies and programs should be undertaken, and a partial or full moratorium on new programs or requirements should be considered. . Permit fees should be limited to 50 percent of the agency's direct operating costs in order to promote efficient agency operation and sufficient legislative oversight. e 3 e e e I 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 . Sufficient state and federal financial assistance should be provided to comply with state and federal infrastructure requirements, particularly with regard to sewer and water facilities. . The option for cities to land apply bio-solids on properties outside their boundaries must be preserved. The Legislature should amend Minnesota Statutes section 115A.32-39 to reinstate the administrative procedure for the resolution of bio-solids disputes, a procedure whose function was inadvertently deleted during a recodification of the statutes. In addition, the Legislature should provide greater Minnesota local governments the same statutory protection afforded to those communities within the Metropolitan Council'sjw:isdiction, found in Minnesota Statutes 9473.516, allowing bio-solids to be disposed of in manners consistent with the MPCA's permits and mles and avoiding blanket moratoriums on land application of bio-solids_ SD-5. Election Issues Cah) [referred to Elections Task Force] Issue: Improvements in absentee voting, voter registration, and the election process are needed. Response: The Legislature should simplify absentee voting, provide more cities direct access to the statewide voter registration system, clarify restrictions on locating campaign signs within 100 feet of polling places, modify the voter fraud statute related to voter residency, and allow cities more flexibility in appointing and compensating election judges. SD-6. Local Election Authority Cah) [referred to Elections Task Force] Issue: In the past, the Legislature has acted to restrict city authority to schedule,city elections and establish terms of office for local elected officials thereby diminishing regard for the role of local self-government, particularly when state policy preempts home rule authority governing city elections. Response: The Legislature should oppose further limits on either the number or the length of terms city elected officials may serve, particularly when those terms have been established by the electorate in home rule charter cities. State policy on uniform elections should continue to recognize and uphold local authority to schedule city elections in November of either even- or odd-numbered years. SD-7. City Costs for Enforcing State and Local Laws [maintain current policy] Issue: Cities experience substantial costs enforcing state and local laws, particularly those related to traffic, controlled substances, and incarceration of prisoners. The current 4 . I method in our criminal justice system of recovering costs for law enforcement and 2 prosecution through fines is insufficient to meet the costs incurred by local governments. 3 4 Response: The Legislature should review this issue and adopt measures that 5 provide for complete reimbursernent of the costs incurred by local governments in 6 enforcing state and local laws. Solutions that should be considered include the 7 following: 8 9 . Increasing fine amounts; 10 . Removing or modifying county and state surcharges that conflict with cost 11 recovery principles; and 12 . Requiring the defendant to pay the full costs of enforcement and prosecution as 13 part of any sentence. 14 15 SD-8. Access to Information Technology and Services (ah) 16 [referred to Telecommunications Task Force] 17 Issue: Cities recognize the importance of achieving world class standards and 18 universal service in order to provide quality education and opportunities for local 19 businesses and industry to engage successfully in global competition. 20 21 Response: The Legislature should: 22 23 . Encourage expanded use of inter-active teleconferencing and on-line forums, 24 public access programming and channels, and public broadcast capabilities to 25 provide public access to government meetings; 26 . Encourage collaboration among cities, schools, libraries, health care, and 27 nonprofit organizations to make local training and advanced services available 28 to community residents; and 29 . Provide assistance and funding to cities to strategically prepare themselves to 30 connect to high-speed broadband networks. 31 32 SD-9. Design-build (as) 33 [maintain current policy] 34 Issue: The standard bid procedure cities are required to use in selecting contractors 35 for municipal buildings can be quite costly. Private sector development uses a process 36 known as "design-build" in which various firms submit project proposals that include 37 both a design and the construction costs for that design. The selection is then based on 38 the total package. By granting specific statutory authority to use the design-build 39 alternative to the Metropolitan Sports Facilities Commission and state agencies, including 40 the Department of Revenue, the Legislature has recognized the flllancial savings it can 41 provide. In documented instances, cities have saved taxpayers up to 10 percent of the 42 total project cost by using the design-build alternative. The design-build process also 43 permits improved project management and oversight. However, absent statutory 44 authorization to use this alternative, cities are vulnerable to lawsuits from unsuccessful 45 bidders. In addition, the design-build process for playground equipment can encourage 46 greater creativity while maintaining cost controls. Special legislation was enacted for the e e e 5 e e e I city of Chanhassen in 1995 to experiment using this process for purchasing playground 2 equipment. 3 4 Response: The Legislature should authorize an extension of the design-build 5 procedure to cities as a less expensive alternative to the standard bid procedure. 6 7 SD-IO. Mobile Home Park Oversight (as) 8 [eliminate policy] 9 Issue: The state has preempted cities in the licensing of mobile home parks and 10 limited the authority of cities to place new regulations on established mobile home parks. 11 However, cities are responsible for dealing with the various housing and public safety 12 challenges mobile home parks may create. ___ 13 14 Response: Since the state has already taken the lead, the Legislature should 15" provide sufficient resources and direct the Department of Health to conduct a study 16 on the condition of mobile home parks throughout the state of Minnesota. Cities and 17 mobile home park owners and residents should be involved in the study. The results 18 of the study should be used as a basis for policy discussions regarding ways the state 19 can provide for increased and improved oversight of mobile home parks, and 20 establish a statewide support system for cities dealing with the array of mobile home 21 park issues. Outcomes of the study should include: 22 23 . Best practices for the operation of mobile home parks; 24 25 . Recommended state regulatory changes for the operation of mobile home parks; 26 . Suggestions on how cities can better address the issues presented by mobile 27 home parks; and 28 . Identification of mechanisms to provide assistance in financing mobile home 29 park upgrades. 30 31 SD-ll. Providing Information to Citizens (as) 32 [maintain current policy] 33 Issue: To keep the public updated and informed, state law requires local units of 34 govemment to publish various notification documents in newspapers, and often dictates 35 which newspapers receive cities' publication business:- The number and variety of 36 documents required to be published and the costs of publication are burdensome. 37 Technological advancements have expanded the ways government can provide 38 information to citizens. In many cases, these new technologies are more efficient and 39 cost effective. 40 41 Response: Cities should be authorized to take advantage of new technologies to 42 increase the dissemination of information to citizens and potentially lower the 43 associated costs. Specifically, the Legislature should authorize local units of 44 government to designate an appropriate daily/weekly publication, elect alternative 45 means of communication such as city newsletters, cable television, and the Internet, 46 and expand the use of summaries where information is technical or lengthy. 6 1 Additionally, the Legislature should eliminate outdated or unnecessary publication 2 requirements. 3 4 5 SD-12. Creating a Minnesota GIS Program (ah) 6 [maintain current policy] 7 8 Issue: Local governments are finding geographic information systems (GIS) an 9 essential tool for comprehensive land use, real estate, environmental, and other land 10 management information. In many counties, maintenance of official land records has II not been automated, creating a barrier to GIS development. In addition, the start-up costs 12. of GIS implementation can be prohibitive. 13 14 Response: The Legislature should encourage local government implementation 15 of GIS through grants and/or the dedication of a revenue source such as real estate 16 transaction fees. In addition, cities should be involved in the development of county 17 land records modernization plans. 18 19 SD-13. State Regulation of Massage Therapists (as) 20 [maintain current policy] 21 22 Issue: The state does not currently regulate massage therapy, an emerging and rapidly 23 growing profession. In order to control prostitution and to provide for health and 24 sanitation standards, several cities have entered the traditional state domain of health-care 25 licensure by enacting ordinances that require all massage therapists to obtain a local 26 professional license. Tbese ordinances allow local law enforcement officers to 27 differentiate between legitimate massage therapists, who have a city license, and 28 prostitution businesses fronting as massage therapy establishments. The lack of statewide 29 regulation of massage therapists has hampered law enforcement techniques, and has 30 caused problems for cities attempting to regulate an entire health-care profession without 31 any statewide standards. Currently, 25 states regulate massage therapists on a statewide 32 level. Statewide regulation of massage therapists would provide a clear set of educational 33 standards that massage therapists must meet, and would provide local law enforcement 34 agencies with an easy tool to distinguish between prostitution and legitimate massage 35 therapy. Statewide regulation would not disturb traditional powers over land use and 36 business licensure. 37 38 Response: The League supports the statewide regulation of massage therapists in 39 order to aid local law enforcement efforts at controlling prostitution and other 40 criminal activity. 41 42 SD-14. Private Property Rights and Takings (rs) 43 [significant revisions needed] 44 45 Issue: During the 1998 legislative session, property rights and takings legislation was 46 introduced. It is anticipated these legislative initiatives will be considered during the e e e 7 e e e I 1999 session. In addition to individual bills, it is anticipated that amendments to the 2 Community Based Planning Act of 1997 may be introduced. These amendments may 3 attempt to make part of the Minnesota Statutes those portions of the Minnesota 4 Constitution that relate to property rights. The federal government's Swamp- Buster/Sod 5 Buster programs, the Army Corps of Engineer's dredge and fill programs, and the state's 6 Wetlands Conservation Act and Community Based Planning Act, appear to be the nexus 7 for much of the property rights and takings legislation proponents. 8 9 While the League is committed to the need for local government units to balance the 10 rights of private landowners with the interest of the public, the League is concerned these 11 legislative initiatives will adversely impact cities in two ways. First, such legislative 12 initiatives un.derrnine the fundamental authority of cities to protect the public health, 13 safety, and welfare of its citizens. Second, if the Legislature codifies certain provisions 14 of the Minnesota Constitution, an argument may be made the Legislature intended-to 15 create new causes of action against cities. This would encourage more lawsuits and 16 expose cities to the expense of defending those cases. 17 18 Response: The League opposes legislation that harms the ability of cities to act in 19 the best interests of the health, safety, and welfare of its citizens or that creates the 20 possibility of additional lawsuits against cities. The League encourages the state and 21 federal governments to improve their regulatory programs by eliminating those 22 property rights issues that were caused by the adoption of such laws as the 23 Wetlands Conservation Act or Swamp Buster/Sod Buster. 24 25 SD-15. Statewide Building Code (rs) 26 [maintain current policy] 27 28 Issue: The Govemor's Construction Codes Advisory Council has indicated it may be 29 recommending legislation to institute a statewide building code. The International 30 Organization for Standardization (ISO) is expected to evaluate Minnesota's building 31 codes and enforcement by the year 2000. There is some expectation on the part of 32 council members that ISO will act as the catalyst for a statewide building code. Many 33 cities have adopted the state building code. All cities within the seven-county 34 metropolitan area are required to adhere to the state building code. 35 36 Response: A building code provides many benefits including unifonnity of 37 construction standards in the industry, consistency in code interpretation and 38 enforcement, and life safety guidance. However, the enforcement of a building code 39 can be cost prohibitive for many cities due to the expenses and overhead related to 40 staff'mg vs. the limited building activity occurring in some communities. The 41 adoption of the state building code should remain a local option for municipalities 42 outside the seven-county metropolitan area, unless the state participates in fully 43 funding the costs of enforcement and inspection services related to a statewide- 44 enforced building code. 45 8 I 2 3 4 5 6 7 8 9 10 II =..,.-- 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 SD-16. Building Code Department Special Revenue Accounts (rs) [significant revisions needed] e Issue: Several interest groups have indicated they may be recommending legislation to require municipal building code and inspection departments to be self sufficient either through the establishment of special revenue accounts or other mechanisms to guarantee the provision of services paid for by fees. This stems, in part, from a belief in the building community that plan check fees and other municipal fees for service do not reflect the actual benefits received. Response: Building permitting and the related inspection and enforcement services are best funded out of a city's general fund. While some cities may------ ~ experience a surplus to their general fund during a growth boom, cities that have a- building code and inspections department often recognize those departments are not . self-sufficient and supplement those departments' budgets from other general fund revenue sources. In addition, special revenue accounts may remove some accountability since departments' funded by such an account would not need to rely on a city's general fund and would subsequently be removed from proving their value during the normal budgetary process. The state should not interfere in the simple budgetary decision-making performed by cities. The League opposes any move to legislate to cities specific methods to pay for municipal building inspection services. e SD-17. Municipal Administrative Penalties (as) [eliminate policy] Issue: Several Cities have been successfully operating administrative processes to deal with local ordinance violations under the theory that the power to adopt ordinances inherently implies the authority to enforce them. Within the narrow scope of ordinance violations, this type of system has the potential advantage of providing a more effective alternative to formal district court proceedings. The Nonfelony Enforcement Advisory Committee's 1997 report contained a recommendation to provide express statutory authorization for cities to create processes to administer municip:u administrative penalties. Response: The Legislature should provide express statutory authorization for cities to create processes to administer municipal administrative penalties. SD-18. Reforestation.(rs) [eliminate policy] (> " Issue: Cities throughout Minnesota have experienced a devastating loss of the public forest by natural disasters. It is estimated the cost to replace the forest is beyond the means of Minnesota's cities. In the past, the Legislature has assisted cities in reforestation necessary due to natural causes. e 9 e e e 1 Response: The Legislature should establish and fund reforestation for cities in 2 federally declared disaster areas that have lost trees due to the 1998 storms. The 3 reforestation program should be modeled after the program set forth in Minnesota 4 Statutes, Chapter 18.023 for Dutch elm disease and oak wilt. The program should 5 provide for direct grants to cities, and not establish a reimbursement program. H 6 necessary, the program should allow for in-kind contributions to count if the state 7 requires a matching program. 8 9 SD-19. Board of Firefighter Training (ew) 10 [maintain current policy] II 12 Issue: The quality,ay;ulability, and affordability of firefighter training varies greatly 13 across the state. After several years of discussion, the fire service has endorsed a }4- proposal to create a state board -of firefighter training to ensure the quality of training and 15 oversee state reimbursement of a portion of training costs. The board would not be given 16 authority to mandate specific training requirements or to certify firefighters. 17 18 Response: The League supports the fire service proposal as long as local 19 governments are fairly represented on the board; the powers and duties of the 20 board are not expanded in a way that would undermine local management 21 authority; and the appropriation comes from the state general fund. 22 23 SD-20. Witness Fees (as) 24 [maintain current policy] 25 26 Issue: Court administrators are proposing that the Legislature shift the costs 27 attributable to calling witnesses from counties to cities. The rationale behind this 28 proposal is that city prosecutors have no incentive to limit the witnesses called only to 29 those that will actually testify. Most counties currently receive one-third of the fines 30 collected at the city level. 31 32 Response: Cities oppose the shifting of costs attributable to calling witnesses 33 from counties to cities. City prosecutors responsibly call only those witnesses they 34 expect to testify. Under certain circumstances, witnesses may' not ultimately provide 35 testimony for a variety of reasons. The fine revenue counties receive adequately 36 funds the costs attributable to calling witnesses. 37 38 SD-21. State Appropriation for Government Training Service (GTS) 39 [ eliminate policy] 40 Issue: In 1977, the Government Training Service was created in order to provide a 41 coordinated response to the training needs of state and local governments. GTS was 42 charged with coordinating the needs of the state, cities, counties, townships, and school 43 districts, with the delivery capability ofthe state's institutions of higher learning and 44 other continuing education service providers. 45 10 1 2 3 4 5 6 7 8 9 10 II 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 To support the mission of GTS, in 1981, the Legislature provided a $42,500 annual appropriation that was increased to $50,000 in 1994. The lack of a more adequate increase in state support since 1981 has compromised the administrative, technological, and service delivery capabilities of GTS, making it difficult for the organization to remain at the forefront of innovative training programs for government officials and employees. e State financial support of GTS is important. Many cities and other local governments find it difficult to adequately fund official and staff training. GTS provides a cost- effective mechanism for taking advantage of the efficiencies of cooperation. Response: The League supports a significant increase. in the state general fund appropriation for the Government Training Service, sufficient to restore the capacity of the organization to deliver high-quality, cost-effective training prograrr.s ~ for state and local officials and employees. yJ SD-22. Year 2000 Issues (ab) ( .',ttS~~. [referred to Y2k Steering Committee] ~ Issue: Addressing potential year 2000 (Y2k) issues poses many difficult and serious problems for cities. System malfunctions or failures are almost inevitable. Despite cities' best efforts to take reasonable actions to address threats to vital services, claims for damages will occur. Local taxpayers will bear the burden of extraordinary legal costs as cities defend themselves from multiple claims. e As cities strive to resolve complex Y2k problems, cities may also find it necessary to expend additional resources to convert or modify critical service delivery systems to overcome Y2k-related emergencies. If such costs are incurred after cities have certified their 1999 levies, cities will need to borrow or issue revenue anticipation notes to meet those needs and immediately purchase critically needed materials or equipment. Response: Congress and the state Legislature should grant cities tort immunity from liability claims related to the impact of Y2k to avoid the substantial cost to taxpayers of full trial and the associated legal costs. Cities should also be authorized to issue revenue anticipation notes to be repaid from appropriate future revenue sources and should be granted explicit exemption from competitive bidding requirements to expedite purchase of critically needed materials and equipment to overcome anticipated and actual Y2k-related malfunctions or failures. The Legislature should create a loan or grant program to assist cities in addressing unanticipated Y2k-related costs. e II e e e I SD-23. New Public Safety Spectrum Needs (ah) 2 [referred to Telecommunications Task Force] 3 4 Issue: Cities have benefited from successful efforts at the federal level to gain access 5 to exclusive radio and wireless communications capacity for state and local public safety 6 spectrum. Cities can now take advantage of the new radio and wireless communications 7 space set aside by the Federal Communications Commission (FCC) at the upper end of 8 the UHF television band for public safety. For future interoperability, cities will need 9 additional spectrum to ensure public safety agencies can communicate with each other 10 and with surrounding jurisdictions. 11 12 The U.S. Department of Commerce and the FCC Public Safety Wireless Advisory 13 Committee have recommended reallocation of 3 MHZ of radio spectrum in the range of 14 138-144 MHZ radio band be made available exclusively for state and local public safety 15 interoperability. This spectrum is currently assigned for military use and is not currently 16 in use. Unless secured for public safety purposes, it is likely to be auctioned offto the 17 highest bidder for private use. The radio band available is adjacent to the current MHZ 18 band used for fire, police, and other public safety communications and would provide 19 particularly good frequencies for mobile/portable radio system communications. 20 21 New spectrum in the 800 MHZ range requires many more sites to cover the same 22 geographic range and uses more expensive radio equipment. Although many public 23 safety agencies are moving to new 800 MHZ systems, others will need to remain in lower 24 frequency bands. Equipment in 800 MHZ range will not communicate with many of the 25 existing public safety systems that operate at lower frequencies. 26 27 Response: The federal government must make additional spectrum available to 28 allow public safety agencies that require multi-agency communications to respond 29 to accidents, disasters, and criminal activity that cross jurisdictional boundaries. So 30 that it will not be auctioned, the 3 MHZ available for reallocation for public safety 31 should be reserved to relieve congestion on nearby public safety frequencies. 32 33 Immediate action must be taken to secure this additional radio spectrum to 34 advance the interoperabiIity of public safety communications 'Systems. 35 36 Potential new policy areas for 2000: 37 38 . Official newspaper designation - creating an exception where the newspaper makes 39 an error three times. (suggested by the City of Minnetonka) 40 . Municipal provision of telecommunications services 41 . Local access to statewide voter registration system 42 . Legalization of fireworks 43 . Authority to locally adopt more restrictive fire code 12