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Home My WebLink AboutCCP 09-20-1999 .1 . 'At ." FilE CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 AGENDA CITY COUNCIL WORKSESSION CITY HALL MONDAY, SEPTEMBER 20, 1999,4:45 P.M. 4:45 P:M. 4:45 P.M. 7:15 P.M. 7:30 P.M. _.~ 1. Call to Order 2. Miscellaneous Items 3. Discussion Items a. North Suburban Cable Commission Update, Dave Sand b. Old Highway 10 Water Main Extension Petition Discussion c. Pavement Management Plan (pMP)I2000 Project Scope d. Comprehensive Plan Update, Status Report e. City Administrator Hiring Process, Identify Interview Candidates and Schedule Dates for Interviews 4. Adjourn The above times may vary depending upon length of issue discussion. PHONE: 1651)633-5676 . FAX (651)633-7839 Tentative SentemOOr Meetin!! Schedule Meeting dates, times and locations are subject to change. Please contact City Hail for the most current schedule. September I Communications 6:00 P.M. Committees September I Planning Commission 7:30 P.M. September 13 Council Meeting 7:30 P.M. September 16 Operations & Finance 7:00 P.M. Committee September 20 Council Worksession 4:45 P.M. September 23 Water Quality 7:00 P.M. Task Force September 27 Economic Development 7:00 P.M. Authority September 27 Council Meeting 7:30 P.M. September 28 Parks & Recreation 7:00 P.M. Committee September 29 1-35W Corridor 5:30 P.M. Coalition Board Meeting September 29 Communications 6:00 P.M. Committee September 30 V olunteerlStaff 5:30 P.M. Appreciation Event Tentative October Meetin!! Sehedule Meeting dates, times and locations are subject to chang~. Please contact City Hall for the most current schedule. October 6 Planning Commission 7:30 P.M. October 6 1-35W Conidor 7:00 P.M. Coalition (Joint Meeting with Metropolitan Council) October 12" Council Meeting 7:30 P.M. '(Tuesday) October 18 Council Worksesslon 4:45 P.M. October 21 Operations & Finance 7:00 P.M. Committee October 25 Economic Development 7:00 P.M. Authority October 25 Council Meeting 7:30 P.M. October 26 Parks & Recreation 7:00 P.M. Committee October 27 Communications 6:00 P.M. .! Committee .. ~~_._------="-'-~ ~~.Q~ 112[!f 4 1 LU~:"A . CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 September 17,1999 . Mr. Dan Vaughan Arden Towers, Inc. 3440 Bayside Road Orono, MN 55356 Dear Mr. Vaughan, After careful review of the Ehresmann Engineering, Inc. (EEl) report, dated November 5, 1998, the City of Arden Hills (City) still has serious concerns as to the safety ofthe tower for the following reasons: . 1. The report from EEl, dated November 5,1998, appears to have been completed for the installation of an additional antenna at the 300-foot level. No permits or amendments to the Special Use Permit have been issued for this antenna. 2. Two engineering reports, completed last year on the Arden Tower by EEl, have used different loading factors. Specifically: a.) The November 5,1998, report does not have ten antennas that were on a previous report dated February 2, 1998, including the recently installed U.S. West antennas currently known to be on the tower. b.) The November 5, 1998, report included two antennas that were not on the February 2, 1998, report but are listed as existing. Included are highlighted sections from both engineering reports for your review (attachments H and I). c.) Neither report contains calculations including Yz" radial ice as part of their design. 3. The State Building Code (Code) requirement for including Yz" radial ice in tower designs went into effect September 9, 1980. The Arden Tower was built approximately 1 year later. . 4. The report prepared for the U.S. West antennas installation by Paul J. Ford & Co., dated July 16, 1998, states "that when Yz" radial ice accumulation is PHONE: (651) 633.5676 . FAX (651) 633.7839 considered, the Tower has the capacity to safely withstand only 25 mph winds, . In 680 feet out of the 700-foot Tower, the Tower legs are overstressed to some extent. This is due to the fact that the Tower has a very severely bent shape in the wind. Most of the guy cables and all of the existing foundations are overstressed when ice accumulation is considered." That same report goes on to state that the base foundation and inner anchor are inadequate to support the Tower loading. Also, that the existing middle and outer anchor guy rods are insufficient to support the new reactions when Yz" radial ice is considered. 5. The minutes of the regular Planning Commission meeting of March 4, 1981, reflect Jim Cahill, engineer for Motorola, stating the 700-foot Tower will withstand 125 mph winds, will hold fifteen antennae and will have 3 sets of anchors. He also noted that a 2.0 safety factor would be built into the tower. 6. According to the Special Use Permit (pC#81-05), the project was to be constructed and operated in strict accordance with the documentation on file. That documentation included the Unarco-Rohn drawing of February 12, 1981, the Unarco-Rohn "Description of Computer Analysis for Guyed Tower by Moment Distribution" of February 13, 1981, and the Athens Construction, Inc., site plan of February 11, 1981. . The Unarco-Rohn drawing of February 12, 1981, includes a table showing the original Tower design loading. This table shows 5 UHF's with 3-6" S.A. at the top and again at the 660-foot elevation and the 620-foot elevation, No other antennas are shown. The Unarco-Rohn computer analysis also indicates all antennae located above the 600 foot level. From the engineering reports that were done by EEl in 1998, it appears that no less than 18 additional antennae are now located on the Tower. City code requires any additions or alterations to the tower require an amendment to the Special Use Permit and a Building Permit. A check of City files shows only one permit issued for the property at 1777 14th Street since the original installation. That permit was for electrical work regarding U.S. West antennae installation in 1998. 7. According to the Unarco-Rohn documents on file, the Tower was not designed to withstand Yz" of radial ice, as required by the Code at that time, but was a consideration in their computer analysis. . . Code at the time of the original installation required W' radial ice and 65 PSF wind load. Current code still requires 12" radial ice and an 80-mph baseline wind speed. I have enclosed a copy of the 1980 State Building Code (Attachment M) which required 12" radial ice and also a letter from the State Building Code to an engineer regarding the issue of 12" radial ice for your convenience. Issue Due to the reasons listed above, the City has serious concerns regarding the safety of the Tower. Statutory Authoritv Chapter 34, Section 3403.2 of the Code states that no additions or alteration shall be made to an existing structure that will cause the structure to be in violation of any of the provisions of this Code and such additions or alterations shall not cause the existing structure to become unsafe, An unsafe condition shall be deemed to have been created if an addition or alteration will cause the existing structure to become structurally unsafe or overloaded. Section 104.2.9 of the Code allows the City to request tests as proof of compliance with the codes, at no cost to the jurisdiction. . Requested Action The City is requesting an engineering report from an independent, unbiased, State of Minnesota licensed engineer, experienced in Tower design, to address all of the above listed items. The report shall also include all information relating to the current condition of the Tower and its safety. The report shall be completed and in our office no later than November 15, 1999. If you should have any questions or concerns, please call me at 651/633-5676. Sincerely, Dave Scherbel Building Official DS/seh Attachments (3) cc: Jerry Filla, City Attorney Terrance Post, Interim City Administrator . INC e1~. It......... ..- ~,al\JI /4 &.. ...~..~.....-:-.....g....;.. I ..""'...Q...._~;.:..,.~.. .,' ~l,' . I .'Z. f (~ ~~"\1'\ ~ .. ........,6..'1,- . ~ '!!\..',(~- i""": ... ~....)~ 'J.,{,.s ,: ."". ...,'"j.._.....~~~... ...." EnQlntf;l" .... .............. RR$ BoxJ80B . ~ W JlllS"CCI..Y.nkl~n. Sou,h 0.1<,;,. $'078 phone: (60~}66~.j~~1. FAX: (60~)M:\.YiXlJ February 02,1998 . Mr. Dan Vaughan Arden Towers, Inc. . 3440 Bayside Road Orono, MNS5356 Ph: 612-525-7855 Fax: ~lZ-473-3880 Subject: 700' Rohn80 Guyed Tower Site: Arden, MN EEl JO: 2736 Dear Mr. Vaughan, . We have completed our revised structuraJ stress analysis' of the above described tower per your request. All information required to complete our structural analysis was furnished to EEl by your office. Antenna loading was included per fax from your office dated 01/22/98 and per fax from Julie Townsend with US West Wire- less dated 12/17/97. Our analysis was completed per TIA/ElA-222-F, 80mph wind velocity and.~ce ~il;J,ifo~~ngJll~os1in~~as q~1i,/~{.:J. /'t!Y' Existina Is: Proposed Loadina s-fi/fi.'e.'1t!... IU(J.~ 7' . . . ITEM ELEVATION REMARK ------------------------------------------------------------ . Beacon & Strobe PD458 on 6' SA PDll10 on 6' SA Preamp 7' Stabilizer PD1l32 on 6' SA PD1ll0 on 6' SA 7' Stabilizer PD458 on 6' SA PDll10 on 6' 'SA PD458 on 6' SA t'Jl'1:1'O 01) 6' SA A.f... n/S' 1'D458 on 6' SA TD6074 on 6' SA Side Lights TDE6073 on 6' SA Strobe Lights Side Lights . DB-Z22E on Side Mount 700' 700' 700' 698' 680' 660" 655' 600' 570' 570' 555' 555' 540' 540' 535' 520' 470' 415' 400' EXisting Existing EXisting Existing Existing Existing Existin!j" Existing Existing Existing Existing Existing Existing EXisting Existing Existing . Existing Existing Existing TOlrER DES/GS' l'ot'SD.mOS DES/GS ' sTRt:cnlAAL AVAL\'S/S .lXSPECT/ON . COlrMUX/CATlDX TOIIUS PROJECT .IL-l.\'.~GE.I/E.\T . SFEC/I'/C.moxs ' DETAIL/XC' fE. CEErrll'/C.-l.TlO.V. STEEL FABRIC.mo.v j., (t . . c:r (G1 H 7,/ f, \ . ... .", Existinq ~ Prooosed Loadinq = continued ITEM ELEVATION REMARK ------------------------------------------------------------ DB-222E on Side Mount 400' DB-222.E on Side Mount 4'..'WIr."'t" 387 ' DB-SS6 on 6'SA ~,-t" '" "Ii'" 300' Scala OGP9-93K on 6' SA 30D' DB-SS9 on 6' SA 300' Beacon 280' I)BS~!ii.l;!n . 6.' SA "',,,, 01t~/~ 2S0 '. '€'"Wlll" . on 6' SA "~ 250' . ltf'tlJ3'r92 Yagis ::: .:" J}'f 250' Strobe Lights 240' ASP952 on 6' SA 200' DB sO 6":Yon 6' SA ".1''''' 11/1' . 200' . Side Lights 140' DB230...;E 130 ' (;i) SP9014-DIN onT-Frame ,..r ." 70 ' . g.~ ~~~gij=g~~ 6~ i:~;:=: ,,/t' .."ttt :g: Existing EXisting Existing Existing. Existing Existing Existing Existing Existing Existing Existing . Existing Existing '. Existing proposed' Proposed Proposed . Results. Dot ion 1 = Existinq Tower. Existinq ! Proposed Antennas. SO MPH wind and .D.Q ice. Analvsisper TIA/EIA-222-F. Mast: Leqs: The maximum combined stress ratio in the vertical members is 1.29 at elevation 120' which is less than the maximum allowable value of 1.33. See comments. Diaq: The maximum combined stress ratios in the bracing members is 0.94 at elevation 440' which is less than the maximum allowable value of 1.33. See comments. Guvs: The minimum ,guy $afety factor is 2.25 at elevation 300' which is greater than the minimum required value of 2.00. See ments. com- . ~,IJ Founda:::n~o the lack of information regarding the {t~ existing fou.ndations. for the anchors and t. o. wer I. base, we cannot comment on their capacity at . this time. Furthersubgrade inspection is . required to determine their capacity .:It,is/ . the tower. owners option andresponsibifn:~ .to ." complete this subgrade inspection. 2 .," ~ ,'" ~ ., ........... . ' 'II- ~ ....,.. . "."'/. _ . ....~.,~~~~e';;.... , Ii' EI EHRESMAJVN ENGINEERING,. INC ".,,__ (~~~Y) ......,. RR5 Box 38OB. yankton, South Dakota 57078 ....\~;o 1..$/ Phone: (60S) 665-7532 . FAX: (605) 665-9780 ....::4"E/igin..i'..>.. .............. Nov~ber 05, 1998 Mr. Dan Vaughan Arden Towers, Inc. 3440 Bayside Road Orono, MN 55356 Ph: 612-473-3660 ~ Fax: 612-473-3880 Subject: 700' Rohn 80 Guyed Tower Site: Arden, MN EEl JO: 2736 (Revision 6) Dear Mr. Vaughan, We have completed our revised structural stress analysis of the above described tower per your request. All information required to complete our structural analysis was furnished to EEl by your office. . Antenna loading was included per faxes from your office dated 09/21/98 and 10/27/98. Per fax from your office dated 10/12/98, we considered all feedlines to be bundled and evenly distributed on each of the (3) tower faces when completing our analysis. Please note, the feedline for the proposed antenna is to be bundled to existing feedline bundle as shown on attached feedline drawing 27365A1. Our analysis was completed per TIA/EIA-222-F, 80 mph wind velocity and no ice per your instructions as outlined in fax from your office dated 10/28/98 while supporting existing and proposed loading as follows: Existinq and Proposed Loadinq ITEM ELEVATION REMARK --------------------~--------------------------------------- . Beacon & Strobe PD458 on 6' SA PD1110 on 6' SA Preamp 7' Stabilizer PD1132 on 6' SA PDll10 on 6' SA 7' Stabilizer PD458 on 6' SA 700' 700' 700' 698' 680' 660' 655' 600' 570' Existing Existing Existing Existing Existing Existing Existing Existing Existing TOWER DESIGN . FOUND~TION DESlGtv . STRUCTURAL ANALYSIS. INSPECTION PR(lJECT JfANAGEMENT. SPECIFICATIONS. DETAIliNG. RE. CERTIFICATION ,.,. . . . ... ..... Existinq Loadinq = continued ITEM ELEVATION ------------------------------------------------------------ REMARK PD1110 on 6' SA PD458 on 6' SA PD458 on 6' SA TD6074 on 6' SA Side Lights TDE6073 on 6' SA Strobe Lights Side Lights DB-222E on Side Mount DB-224E on Side Mount Scala OGP9-93K on 6' SA DB-589 on 6' SA ** Scala OGP9~900 on 6' SA Beacon TDC.6060A ,o~ 6' SA IA.' ..../A 00809 on 6 SA II.t,.. a/a Strobe Lights ASP952 on 6' SA Side Lights DB230-E 570' 555' 540' 540' 535' 520' 470' 415' 400' 387' 300' 300' 300' 280' 250' 250' 240' 200' 140' 130' ** Indicates Proposed Loading ~ ~/" Existing EXisting Existing Existing Existing Existing Existing Existing Existing Existing Existing Existing Proposed Existing Existing Existing Existing Existing Existing Existing Results. Option 1 = Existinq Tower with Existinq gng Proposed Antennas. 80 MfH ~ and DQ ice. Analvsis per TIA/EIA-222-F. Mast: Leqs: The maximum combined stress rat'io in the vertical members is 1.25 at elevation 180' which is less than the maximum allowable value of 1.33. See comments. Diaq: The maximum combined stress ratios in the bracing members is 0.99 at elevation 600' which is less than the maximum allowable value of 1.33. See comments. Guvs: The minimum guy safety factor is 2.40 at elevation 520' which is greater than the minimum required value of 2.00. See com- ments. 2 " . . . MN BL~, CODES ~ STDS Fax:651-297-1973 .,""~~~ r':"""-""" :t" ':l;~.. '.,,// . . .~. :" 'j I, ' ./ ( l:: ......., I Sep 13 'gy 8:28 P.02/06 .ex~. " 'If MINNESOTA CODE OF AGENCY RULES DEPARTMENT OF ADMINISTRATION BUILDING CODE DIVISION ., , MINNESOTA STATE BUILDING CODE. --- Ef9 "en" l; : A:;, ::Gf'T" Cite the Rule lIS: (for example) 2 MCAR ~ 1.1 020 1 i, Published and Distributed By STATE REGISTER AND PUBLIC DOCUMENTS DIVISION DEPARTMENT OF ADMINISTRATION 117 University Avenue St. Paul, Minnesota S5155 \, .--.-- . . . P.U,5:l ,...., t ~{f I I 1 ! 1 , 1 I I I I , , 1 MN BLDG CODES & STDS Fax:651-297-1973 Sep U '':1':1 ~:L':I 2 MCAR Ii 1.10111 Department of AdminiltntiOD EXCEPTION, Unless otherwise required by the building official, buildingo or portions thereof, other than earth sheltered structures. which are con" stru,-ted in accordance with the conventional framing rcquircme.nts specified in Chapter,2S of this code shall be deemed to meet the requirements of this section. Ii BOS(d) of the UBC i. amended to read as fallows: UBC Ii 230S(d) Snow Loads, Snow loads full or unbalancecl shall be Con- .idcred in place of load. set forth in Table No. 23<, where such loading will result in larger members or connections. A basic snow load of 4Cl pounds !ler square foot of horizontal projection is required in the following counlies: Anoka, Carlton, Carver. Chisago, Cook, nakota, Hennepin, I..nti, Lake, Pine, Ramsey, St. Louis, Scot! and Washing. ton. A basic snow load of 30 pounds per square foot of horizontai projection is required for all other counties. Potential accumulation of snow at valleys. parapets, roof structures and off- set. in roofs of uneven configuration shall be considered. Where snow loads occur, the Snow loacls shoJI be dolermined by the building official in accor- dance with Appendix "B". V...l.i.,.... cf .s...o..>l....4s. EXCEPTIONS' L The requirements of Appendix "B" shall not apply to Group R Division 3, Group R Division 4 and M Occupancies. 2. A basic snow load of 30 pounds per square foot of horizontal projec- tion shall be acceptable for detached Group M, Division I Occupancies in all cQuntjes. Snow loads in excess of 20 pounds per square foot may be reduced for each delltee of pitch over 20 degrees. See Appendix B, Section A. .~ ~ 2311W of the UBC is amended to read: ,. ~:E,~ ./."':.::" ;'.~,_.' ". VBt: Ii 23114 Open, Fram~..Tower... .Radio-towers -and.othe...lo"'.r. ef trussed construction shall be designed and constructed to withstand wind pressures specified in this Sectlon, multiplied by the shape factors set forth in Table No. 23-H. ' Wind pressu",s shan be applied to the total normal projected area of all the elements of one fa.ce (excluding ladders, conduits, lights., elevators, etc.~ which shall be accounted for separately by uSing the indicated factor for theSe individual members), "--- (.1._',''' The effect of, one-half iIIeh of radial Ice :sIMIl- be inclucled ill the design of 30 (" , I , I , . . . t".U4/Ub tti't 1/(j I I ! I ! i , . I ! i i ! , .1 , ! i ! I I MN SLDG cuu~~ ~ ~IV~ ~aX:b~l-~~(-l~(~ ::;ep l~ '~':J ts:~':J Department or Adminisltation 2 NCAR @ 1.10111 open frame towers incJudil1& all supporting g\lYs. This effeet ~iii\ incluele the weicht of the ice &Del the increaseel pro{iJe of each such tower component so c:oeteel. ~ 2312(0) of th. UBC Is omended to read as follows: UBC !l 2312(8) General. For the purpose of the Code this State ,hall be considered to be:: in Zone "0", No Damage Are.a. Every building or structure and ev~ry portion thereof shall be designed and constructed to resist stresses produced by lateral forl:ts as provid.ed in [his Section. Stresses shall becalcu- lated as lhe effect of 8 force applied horuontally al each floor or roof level above lhe base, The Force shall be assumed to come from any hori~ontal direction. Structural concepts other than set forth in this section may be approved by the Building Official when evidence is submitted showing the equivalent ductility and energy absorption are provided, Where prescribed wind loaus produce higher stresses. such loads ,hall be used in lieu of the loads resulting from earthquake forces. .,."t",:: I' ~ 1403(c,f is amended to read as follows: ~...- UBe !i 240.1(<) Concrete Masonry Units. Con<r~te masonry units oiia.Il be tlt" iJ t,.juality at leusl equal to the n:;quirement." st:l forth in U,B.C. Standard No. 24-4 L\f No. 24-5 when used [or bearing walls or piers or when in contact 'Iolfith ground or expo!'Oed to thi.:; wr.:athe.r; or equallo the tequirerlle:nts set forth in U.B.C. Stand.ard No. 24-6 when used for.nonbearing purposes and no"tex- posr:u to tpe weathl::r. Solid uniu suhject ,~~_the ar,;:tionof weatht:t or soil sli'ii'l he Grade 41.. Conerote masonry units ~ be test~d as set forth inU.B.C. Standard No, 24-7. Concrete masonry units used for walls below grade or fOT other uses as deteT- mined by the designer.A'Ul. not De- subject to the moisture oontrol provisions of Table 24-4-A of UBC Standard 24-4. g 24~ i;';';;'';nd~d by the addition of paragraph (n)"';; l''''''''..'; UBC ~ 24!-4(n) Alternate Design Method. The speeification for the De-- sign and Construction of Load-Bearing Concrete Masonry 8th Printing May. 1978, published by the National Concrete Masonry Assoeiation may bb used as an alternate design method providing the following conditiuns are satisfied. I. The permit appliean t must inform the building official, in writing, that the masonry design i$ based on the requirements of this subsection prior to grunting of a building permit. 2. An outline of te.ting and field inspection scheduies and design caloula- tionssigned by the responsible design professional shall be submitted to the building official prior to granting of a building permit. 31 , '. , , i ! i MN BLDG CODES & STDS Fax:651-297-1973 '- st'A1& t)F""II~;rr.:r.SOT.a.. Department of .dministration 4D8 !'-Ictrn SqllOU'l!! BuildinB Scverllh:and Roblin: Sl"'~l Sai.ru: Pa\ll. ~IlMC$Db S,sllll PhDRr:: 611 296-14J9 FAX; 612::97~19'j13 61:2 J,97.51S3 (TDD.Minncsot.a Jlt'by Service) &00 6.S1.3$:!9 (Cillll:L&4r Minnl!!&Ot:L TDD- M,innoot:l. Rd,ll,Y Scrv~l . . Sep 13 '99 8:29 P.05/06 }If Ut:ILDl~C CODES" ;;T.~SD~ l~~ December 8, 1993 Mr. Roger Barton, P.E. Andrew Corporation 2701 Mayhill Road Denton, TX 76208 Dear Mr. Barton: Subject: Our response to your request of November 24, 1993 regarding the design of tower stnlctures for wind and ice. Rule part 1305.4800 of the Minnesota State Building Code amends Uniform Building Code Section 2311, Wind Design. This amendment requires that one-half inch of radial ice be included in the design of open frame towers. As no reference is made either in this rule or in UBC 2303(f) to a load combination reduction of ice and wind, it is assumed that both the ice and wind be considered to act simultaneously at their design load conditions. The second paragraph of 1305.4800 states that certain structures, such as the communication towers you reference, be designed in accordance with approved national standards. Ai'lSI Standard EIA/TIA 222-E will be referenced in section 2303(b) of the 1994 UEC as a recognized guideline standard. Section 2.3.16 of 222-E permits a design based on dead load plus 75% of the wind load plus the ice load. However, the footnote states that when the basic wind speed is specified as occurring simultaneously with an ice locui by the purchaser or locai IZUthority, no reduction factor shall be applied to the wind load.. From our conversations with two local engineers experienced in tower construction, it appears that Minnesota's climatic conditions generally would not produce maximum simultaneous design wind and ice loadings. However, as stated in appendix. H of 222-E, simultaneous application of maximum wind and ice loadings may be required if in some geographical areas, seasonal high winds and icing could OCCUI simultaneously. This implies that for each specific installation, the design engineer is responsible to detennine if the maximum simultaneous loads of wind and ice could occur in that geographic location. . . . IYIN J:lLUl.J LU.LJC.-=> C< '::>!LA:> idX.O:::H-4;1(-l'::lf") ;,ep 1" "" ;o:;..:>u 1". Ut>/Utl Mr. Roger Barton, P.E. Page 2 December 8, 1993 In summary, this division recognizes the use of ElA/TIA 222-E as an approved nanonolstandard to use when designing towers in Minnesota provided an 80 MPH baseline wind speed is used in conjunction with a minimum of Y.! " radial ice. We hope this information is helpful. Sincerely, BUILDING CODES AND STANDARDS DIVISION Jdl/) felL Scott D. McLellan Building Code Representative sdmjsw c; Consultant Staff ,. ... !I( ( . . . . ~~ q( ?D11i MedJaOne Law & Public Policy Departmenl 10 River Plaza St. Paul, Minnesota 55107 Telephone: 651.312.5280 Facsimile: 651.312.5288 MediaOne David G. Seykora Vice President - Law & Public Policy ThiJ i..s Brnadba.nd. Thil. i.J th~ way. HAND DELIVERED September 1, 1999 Coralie A. Wilson North Suburban Access Corporation & North Suburban Cable Commission 950 Woodhill Drive Roseville, MN 55113 Dear Ms, Wilson: I am writing this letter in follow-up to our meeting with you and Mr. Creighton on August 26, 1999 at which time we discussed the status of our call center action plan, We discussed the data you would like to see demonstrating the progress we are making in implementing our action plan. With this letter, we are enclosing the supplemental information we discussed at out meeting last week. As a preliminary matter, I would like to note two matters, First, I would like to correct some data previously provided to you. In compiling data from multiple sources, we made a computation error. The video we showed indicated that the number of calls taken in June was about 320,000. The total should have been 271,937. This volume of calls still exceeds any prior month by a wide margin. The average hold time for customers connecting to a CCP in St. Paul we reported in our August 4, 1999 letter should also be corrected to read as follows: Month Averaqe Hold Time April 142 seconds> May 158 seconds June 182 seconds . July 227 seCOndS) " This data also shows the same trend line as the data previously provided to you, .. v Coralie A. Wilson September 1, 1999 Page 2 . Second, it is important to note that all data we have provided to you to date, including the data enclosed with this letter, is raw data that does not measure or relate directly to the compliance standards set forth in the FCC's rules. The FCC rules set a standard to be met 90% of the time, during normal operating conditions, (which is a defined term) measured quarterly. Under the rules, normal operating conditions do not include conditions which are not within the control of MediaOne. As examples, the rules identify such occurrences as power outages, telephone network outages, and severe or unusual weather conditions. Once a determination is made as to when the system is operating under normal operating conditions, the FCC standard is to be met at least 90 percent of the time, measured on a quarterly basis, As you know, cable operators are generally not required to perform surveys or generate statistics to specifically measure compliance, with the FCC standards and MediaOne does not generally perform such time-consuming surveys and measurements, Rather, we use and routinely have been providing to you unadjusted data and other internal benchmarks to measure performance and trends. In any compliance hearing, of course, the report we have been providing would not be the appropriate reports. Rather, we would have to go through the labor-intensive process of calculating and measuring compliance with the FCC's standards and measurements. . Enclosed with this letter are an outlin" nf nur call cflntflr action plnn and four graphs that indicate the substantial improvement and direction of our call center performance in August. As we discussed last week, the major objectives of our action plan are: (1) to reduce the unusually high volume of calls we are experiencing in our call center; (2) 10 improve the technology used to process calls, (3) to increase the staffing in our call center; and (4) to improve the productivity of our call center personnel. The attached action plan lists some of the steps we are taking to pursue these four objectives. While it is important to note that the data is not adjusted for FCC measurements and it should not be used to form conclusions as to compliance with any particular FCC standard, it does clearly demonstrate that our action plan is resulting in significant improvement in the performance of our call center. As we indicated previously, we set high standards for ourselves for customer service. We continue to believe that we will be operating at a level that our customers have been accustomed to by the end of October, Once we have completed the calculation and survey of FCC standards, should that exercise be requested, we believe we will certainly be in compliance with applicable standards, . Finall ,we discussed last week acknow edge t e ro ms experienced b so of our customers r centl , The Commission discussed taking a step such as a free Pay Per View movie coupon at its August meeting, J/je propose to offer customers a choice of a pay-per- - Coralie A, Wilson September 1, 1999 Page 3 . View movie coupon or a month of Broadband Monthly entertainment magazine, We look forward to further discussions of this matter with you. If you have any questions about the matters in this letter, please do not hesitate to contact me at 651-312-5280, Sincerely, -- (\ . !) · y// ,A-.. !-~C'(~"~:--yJ.-1ru "~"-' David G. Seykora" /' DGS/aps Enclosure cc: Thomas D. Creighton . . .. . . Outline of MediaOne Call Center Action Plan August 1999 Staffinq Issues . We configured all of our call "queues" to route calls to the first available agent. This has created a "universal agent" and by-passed the specialized queues an estimated 20% of the time, While specialized queues allow us to train staff in specialized areas, it also creates some call routing inefficiencies. . We implemented mandatory overtime of 7.5% per week for all CCPs. This mandatory overtime is working across all shifts, . We continue to monitor ,gustomer Care Professional productivity in an effort to reduce average talk time anu average wrap time. This will resolve customer's issues more quickly and make CCPs available to receive calls on a faster basis. . . We have developed a hiring and training schedule for the rest of the year as follows: . September 13th - 14 CCPs . September 2ih - 14 CCPs . October 11th -14 CCPs . October 25th - 14 CCPs . November 8th - 14 CCPs . November 22nd -14 CCPs . December 6th -14 CCPs . We are in the process of designing a new attendance polic)'.. This policy will reduce instances of CCP absences, - . We are closely monitoring vacation, sick, and personal time taken by CCPs to improve call staffing productivity. IT ISSUES . . We have added 23 trunks to our 651-222-3333 telephone number. We now have a total of 138 trunks to the call center, These additional trunks will reduce difficulties customers may have experienced in reaching the call center. ~ . . n September 15th we plan to discontinue the old telephone numbers in both the r 0 yn ar (612-533-8020), and Roseville (651-483-9999) ~O3.~...... Consistent with that, we will add an equivalent number of trunks to t 65- ....-222-:.:s3~3 .group, which will further minimize instances of customers receiving ~o::>y ::>,g1'1aj. . We have implemented a broadcast message feature announcing system outages and general information. This broadcast message occurs prior to the customer being routed to our interactive voice response unit ensuring that all customers contacting the center receive the message. Messages such as this greatly enhance our ability to deliver messages quickly to a large group of customers, This frees up trunk time allowing additional customers to contact the center. . We plan to implement "intelligent queuing" in the near future. This technology will allow customers to understand the average length of time they are holding and determine if calling at a later time would be more convenient. . We have established procedures to deploy all converters to the field in an active status. This will minimize the instances of customers contacting the call center to authorize their converters. . . We have identified a new billing system called ICOMS. We have targeted a launch date of May 1, 2000 to implement a more customer friendly billing system. Construction/UpQrade Items . We have delayed channel line-up activation throughout the month of August. This has minimized the disruptions caused by channel re-configuration and as a result, has reduced call volume. . We have created bill messages and 30 second commercials informing customers of the "best time to call". We have developed similar 30 second commercials encouraging customers to utilize our Integrated Voice Response unit. This makes more agents available to handle calls requiring an agent's assistance. . W~bave staqqered our upgrade activfltion schedule more broadly. This will cause service disruptions to fewer customers within a short time frame and reduce associated call volume. . . . . Traininq Issues . We are developing and plan to launch a new customer care initiative which will provide and enhance training to customer care pro essionals and improve their skill sets, . We are hiring a Customer Liaiso to handle escalated complaints from local tranchlse authorities and act as a customer advocate in all aspects of our day-to-dav business . We h.ave launched a customer ~ofessional trouble shooting initiative to reduce instances of unnecessa~olls, . We are expanding our training hours to include evening and weekend shifts. This will expand our training activities and improve CCP performance. Other . We have revised our collection department's "final due date" and "non-pay disconnect" dates to avoid high telephone volume days. These dates now occur only on Tuesdays, Wednesdays and Thursdays to ensure less call volume to the call center. . We have escalated efforts to remove Zenith converters in the Anoka area. This will help eliminate a persistent scrambling problem affecting customers in that area. Eliminating this technical problem will reduce telephone calls to our customer service center. e have "outsourced" a number of customer tele hone calls to a third y IS WI improve response time for customers callng the center. , ~ ~ lJll::llSIO lOOHJS, lN30N3d30NI \ ' " \ \ "'- \ \ " \ \ \ \ \ \ \ \ I' \\ { \ \ ( " ,\ , , , . \ , , f'-. A lOOH:)S H!lIH M31ASONnol'l ~ fit (~'-"~" OVOl::l \ ) \J'- ~ \ ) \\ \ ~ ~ \1 I , I i \' \" " -.- , I ------.J ----------....- t.69 'ON Al1MH9IH 31V1Sl::l31NI C---'7 '"--, -+---,L/ =----//( < . (\ )' 'ff!" \ \ v . )/ (\ / / ?b.,:/ . /c...---.- ~\ 1\ ~/\ / .~\ '- () ~\ \' 0' ,,21 ~ I'T1 if! I~~ '~r I ! .1 l ,,21 ,,21 ,,8 uE)1I OVOl::l A1Nno:> \ (j .-! ~o nGO '- ::0 o tlOi~ d . 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",,' < , ^ r I ", ~,.' ~ .... ~ \ \, ~ ' I "II, '" m < 1\ \ " l ,../ I ~ ~ ,,' \ \ , \ " ~ lViSA., ..--- '" \ ' ~ ,^V L----- 1<9 ON \1, \ ~ 'j" ^S '\', \I " D1.iS'O 100Ho , '\ h \ "" ( 'ft ~ .." ,- 30N' \ \ \ \ /I, , _ iN30N3d \ \ I 'I "r\ ,,____ ____ \, \ " v-iw' ....~..,' \\, I \ ' t.' ..~ " ~ '00,,, '''' " " \ ~ ~ -\~ ~/ ~ #{'-~~ --J ~ rr~ ",,'saN"OO \~>.." \ . ~~ h--------- ~ ' ,~ ---<...i... . " , ',I 9 C ,~~'\ J\~ ". " '~ ' j ,.;:.1 ,,9 ~~ ,- -< \ 1J_~ }0 \ I I~~" '''" 0\10. ,,' "iN""" F- \ '3 A'fj ')I~\1d ,-:, -~r- \ ~) I i, 'I /' .' " -,,, , "" I" " '/' -\ii,,~ ~ ~--""2-..,! " l}/': ;, '" ,-' r- ~ . ~ , : \ · \ t ~N'j"31"A, ~ i, i'Ntr__.___ r, ~--'---J ~ j ) \ \ '\ ~!~'1 .f' ~ ~ , .._. \1 ~, , -+ -\ -4 ~-: 1 ''fjMH~IH 31V1S~31.NI t169 'ON ^ ,,21 ,---,/ ..... '-...- ,.......) I ('<'~ " '--.../ I -L.~ J.; ) .ZL ~~ ~f=: {-~ /( r;;ZI't1~OHu)lr-'d-' 1 HI. \) W1 ~ ~ )/ ..~ if.""s \,.-:4/ ~ ~I~. '~ j '# ".# " '''J' if"" ~ ~ '" ~~"',( ~ l ~ \\~~ 3.. ~ (\ \V " / "~ ZI " ~^~ :.3 N lS l#~1 '~ '1- I j -u . ?I ~r~r~~~, ~L1P--~ J ~ c ~ , ~~ . '1 \;;:0111 ARDEN HILLS RESIDENTIAL WATER METER REPLACEMENT PROJECT . Within the coming months the City Why do we need radio read meters? then be added to the homeowner's of Arden Hills will be replacing or Cities throughout the nation are water bill for the replaced valve, but upgrading all residential water converting all types of utility meters this must be done at the time that the meters, Those meters 10 years of age to some form of automatic reading new meter is installed. and older will be replaced with new technology, Radio read is best suited for meters with radio read capabilities. most applications. Currently, all six Why do I need the valve replaced? Those meters less than 10 years old Public Works employees spend about You do not. However, if you ever need will not be replaced, but will be one week each quarter, depending on to shut off your water in an emergency upgraded only to radio read weather, reading water meters. When or if you wish to replace an unvalved technology, the replacement/upgrade is completed it appliance or do other plumbing work, is expected that one person will be able having a reliable shut off valve is very Why is the City doing this now? to read the entire City in two days. useful. If the City is called to shut off Many of the City's 2350 residential the water at the curb, there is a $25,00 meters were installed in the late When will this project start and who charge. sixties and have outlived their will be doing it? intended life of 20 years, Each Meter replacement/upgrade will likely Why wouldn't I hire my own quarter following meter reads an start yet this year and be completed by plumber to replace a bad valve? average of 25 meters are identified January I, 2001. A Massachusetts The contracted meter installer has with some type of problem which Company, USI, will be doing the quoted the City for replacing a leads to repair or replacement. scheduling and installation, The goal is defective valve with a new quality that most installations can be valve. This price should be less than Who pays for the replacement or accomplished during normal working calling your plumber. The City does upgrade? hours, but expect some appointments encourage you to check prices if you The City has set aside a small portion after hours and on Saturdays, think you may have a defective valve, of each water bill for future maintenance, repairs, mid upgrades to Will I be without water during the Is there anyway I can tell if my the City water system. These monies installation? valves are subject to failure? . are available and will be used to Yes. However, a typical installation If you know your water ,service was cover the replacement. No additional with no problems will take less than y, installed between 1960 and 1975, and resident cost participation will be hour. your valves are the Red and White required. brand (i,e, the turning handle is actually What problems can there be? painted red and white). the failure rate What is this radio read technology? About the only problem installers expect is very high. You can also turn on any With a radio read meter, the reader is when defective valves on either side faucet then turn off the valve on the need only drive to the front of the of the water meter fail. This does not street side of the meter. If valve home in most instances, key in the allow the installer to easily shut off the operates smoothly and shuts water off code on the hand held interrogator water so the meter can be replaced. and on several times it is probably and the meter is awakened, In less okay, than a second the meter radios back What happens then? the identification number, tamper The installer has several options. He What is the next step for me? codes and gallons of water nsed, will have equipment to freeze the water Wait until you are contacted by a This information is then stored in the line where it enters the stmcturc, thus representative from the City's hand held interrogator and down shutting off the water. He can subcontractor, USI meter installation loaded into the billing files at the end temporarily crimp the water line, or he company, to schedule an appointment. of the day, can have the water shut off at the street. All meter installers and City Worker's Can these radio signals be harmful Will he then replace tbe defective associated with the water replacement to my health? valve? /upgrade will have USI or Arden Hills No. The meter will only generate The water meter itself is owned and ID tags and similar identified vehicles, a signal for about one second each maintained by the City. The valves on billing cycle when awakened by the each side of the meter are the property of Thank you in advance for your help (eader. This signal could be the homeowners. If the meter installer and cooperation in helping this project compared in strength to that of a encounters a faulty valve he will notify run as smoothly as possible. . garage door remote control. The rest the homeowner and give them the option of the time the meter radio of having it replaced at that time, A cost transmitter is in the sleep mode, of $86,00, including sales tax, would . SUMP PUMP INSPECTIONS IN THE CITY OF ARDEN HILLS The City of Arden Hills Sump Pump Inspection program is designed to help homeowners identify cross-connected sump pumps or other improper clear water connections, so they can be properly connected. What is a cross connection? A cross connection is a sump pump or other pipe carrying clear water that is connected either directly or indirectly to a sanitary sewer line, Often, a sump pump connection is a hose leading into a laundry tub or a floor drain. Sump pumps are supposed to drain into stonn sewers, either through a direct connection (a pipe from the home connecting with the main stonn sewer line), or through draining directly onto the ground outside the home. . Why are cross connections a problem? Sump water is what engineers call "clear water," most often rainwater, ground water, or snow melt This water is clean enough to drain directly into streams, ponds, and lakes without treatment. Wastewater - water from your sinks, showers, tubs, toilets, and washing machines - must be treated at your metropolitan wastewater treatment plant before it can be safely discharged into the environment. When "clear water" is added to wastewater, it can overload the collection system. The Minnesota Pollution Control Agency (MPCA) has estimated that a single home with a cross connected sump pump can add up to 1,400 gallons of water to the system during one average rain stonn, That's the equivalent of flushing your toilet 280 times (based on a standard toilet with a five gallon tank - if you have a low-flow toilet with a three gallon tank, you'd have to flush 466 limes), Multiply that by the number of . homes in your neighborhood, and the magnitude of the problem becomes evident. Why should I care? Excess water in the sanitary sewer can overload the system and it also costs the city, and you, money. Also, rates set by the Metropolitan Council for treating wastewater are based on number of gallons that flow through the system. Therefore, everyone pays to treat water from illegal sump pump connections. Are cross connections the only cause of this? No, Water can infiltrate the system through bad joints, cracks, or breaks in the sanitary sewer pipe leading from your home to the street. Arden Hills inspects the interior of the public sanitary sewer pipe with TV cameras so these problems can be found and corrected. How do I know ifI have a cross-connected sump pump? The key thing to look for is where the water goes when the sump pump is running. If you have a rigid, PVC-type pipe that goes outdoors and drains into your yard (well away from your foundation, or course), you're probably okay, If you have a hose that drains into your laundry tub or floor drain, this is an illegal connection. If you can see right away that your sump pump is cross-connected, it would be to your advantage to get it rerouted prior to inspection, This will save you time, as only one inspection will need to be done to confirm your correction. If you're not sure, enclosed illustrative connection diagrams may help you decide. If you still can't tell, the inspectors williet you know, and you will have time to get the problem corrected before a surcharge is applied. If you are rerouting your system, be sure to buy the right kind of pipe. It must be a rigid, plastic pipe, not flexible hose. The attached illustration shows one type of a proper connection. When will an inspector visit my home? Most likely within the next year. Water meter installers contracted by the City will be doing the inspection, along with the water meter replacement project scheduled to begin this fall, These meter installers will also have training for sump pump cross-connection identification. Why inspect my house? Neither your property nor neighborhood has been singled out for any reason, All Arden Hills homes and business with sanitary sewer connections will be inspected. In the next eighteen months, inspections will be completed in over 2,000 Arden Hills properties. What will correcting a sump pump cross connection cost me? If you do the work yourself, less than $50, assuming your basement is unfmished and you already have a sump pump, If an outside contractor is used, most corrections will be at least $300, again assuming your sump pump is in place and it's just a matter of replacing flexible pipe and/or rerouting your flow. (Connection Diagrams on Reverse Side) <- . E*lcir foundIIlan clrIln opteml--" . ~a.uQ w..A..tI_ . " 1dIrJ- PROHIBITED' CONNECTfON . .At!._ Roof....... Ir .... will ....... " . , "'f'l- IdIrJ - . PROPER CONNECTION 09/16/99 THU 08:04 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . City of Arden Hills ~001 ********************* *** TX REPORT *** ********************* 0110 6516286833 09/16 08:03 00'39 2 OK 09/16/99 THU 08:05 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . City of Arden Hills ~001 ... ********************* ... TX REPORT ********************* 0111 6516339550 09/16 08:04 00'37 2 OK 09/16/99 THU 08:06 FAX 6126337839 TRANSMISSION OK TXlRX 'io CoNNECTIo'i TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . City of Arden Hills 141 001 ********************* *** TX REPORT *** ********************* 0112 6516333846 09116 08:05 01'19 2 OK 09/16/99 THU 08:08 FAX 6126337839 TRANSMISSION OK TXlRX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . City of Arden Hills ~001 ********************* ... TX REPORT ... ********************* 0113 6514810551 09/16 08: 07 00'53 2 OK 09/16/99 THU 08:09 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION 10 ST, TIME USAGE T PGS, SENT RESULT . . City of Arden Hi 11 s 141 001 ********************* *** TX REPORT *** ********************* 0114 6514821262 09/16 08:08 00'50 2 OK 09/16/99 THU 08:10 FAX 6126337839 TRANSMISSION OK TXlRX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . Ci ty of Arden Hills I€J 001 ********************* *** TX REPORT *** ********************* 0115 6123701378 09/16 08:10 00'47 3 OK 09/16/99 THU 08: 11 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECT I ON In ST, TIME USAGE T PGS. SENT RESULT . . CIty of Arden Hills \g] 001 .s******************* u* TX REPORT u* *s******************* 0116 6512281753 09/16 08: 11 00'37 2 OK . . . CITY OF ARDEN HILLS MEMORANDUM DATE: September 14, 1999 TO: Mayor and City Council Terrauce R. Post, Interim City Administrator @ Administrator Comments for the September 20, 1999 Couucil Worksessiou FROM: SUBJECT: 1. Miscellaneous Items Department Heads may update the City Council on items of note in their areas and may seek Council direction on some issues, 2. Discussion Itcms a. North Suburban Cable Commission (NSCC) Update Arden Hills Commission representative, Dave Sand, will update the Council on the status of MediaOne franchise compliance issues, disposition of tines being assessed, and discuss the 2000 NSCC proposed budget. b. Old Hil!:hwav 10 Watermain Extension Petitiou Council will have an opportunity to discuss more fully the issues surrounding this requested water utility capital project. Council is asked to direct staff on how to respond to the petitioners, c. Pavement Manal!:ement Plan (PMPV2000 Proiect Scopc City Engineer Greg Brown made an initial presentation on several modifications to the PMP at the August 16, 1999 Council Worksession. At that time, staff and Mr. Brown were directed to make recommendations for candidate projects for proposed 2000 street improvement projects and link this action into the proposed five-year Capital Improvement Plan (CIP). Mr. Brown is recommending that the Ingerson neighborhood be the project scope area in 2000 and that Council consider using budgeted 1999 funds on this project rather than Round Lake Road, Phase II. d. Comprehensive Plan Update - Status Report Staff is planning to meet with representatives of the Metropolitan Council on Thursday, September 16, 1999 to discuss the status of the City's Comprehensive Plan update submittal to the agency, The City was earlier advised of some deficiencies noted by the agency review team, . . . Administrator Comments for the September 20, 1999 Council W orksession Page Two September 14, 1999 e. City Administrator Hirine Process At the September 13, 1999 Council mecting, the City Council directed each Councilmember to rate the remaining fourteen (14) applicant packages and identify the top five candidates, The Council will discuss and seek consensus as a group on the candidates it wishes to schedule interviews with, Council had previously identified Monday, October 4th and Tuesday, October 5th, 1999 as being acceptable interview dates. After selecting the five (5) candidates it wishes to interview, Council may also consider if it wishes the interview candidates to complete any additional supplemental application questions to provide further examples of written communication skills, F :\USERS\SHEILA \COUNCIL \Administrator Comments\ WORKSESS\ W9-20-99 .doc . . . CITY OF ARDEN HILLS MEMORANDUM DATE: September 2, 1999 TO: Terry Post, Interim City Administrator FROM: Dwayne Stafford, Public Works Director Petition for City Water Service y~ SUBJECT: Background The Arden Hills City Council considered installation of a segment of water line on Old Highway 10, south of Highway 96 to Wedgewood Circle in 1996. This is the only developed area of the City not served by City water and affects sixteen (16) properties. Benefits of installing this waterline would include a continuous looped system around Round Lake, fire hydrants, and domestic service to the property owners. In May of 1996, an informational meeting was held concerning the possible project. All those affected by the proposed project were invited and most attended. At that meeting several residents spoke against the project and two (2) spoke in favor. Many others had questions such as assessment costs, restoration, a possible trail, and water quality, Following this meeting, plans and specifications were completed for the project and included replacement of a section of watermain on Old Highway 10 between Lake Valentine Road and Valentine A venue, which was known to be defective. The City Engineer estimated the cost for both projects would be $95,000. The City advertised and received bids for the project in July of 1996 and the low bid was $139,972.50. This exceeded the original cost estimate by $45,000, Staff surmised that the time of the bidding, the short completion date, and the amount of construction work available contributed to the higher than expected bids. With the high bids and limited resident support for the project, staff recommended Council reject all bids, which they did. Residents were then notified of that decision and no complaints were received. Public Works Staff subsequently replaced the failing section of water main on Old Highwayl0, between Lake Valentine Road and Valentine Avenue, as an internal project. Petition The City of Arden Hills received the attached petition August 24, 1999. The petitioners ask that the City reinstate the project for the year 2000. It appears that twelve ofthe eighteen current property owners have signed the petition, Recommendation The Public Works Director recommends Council discuss the project at their September Worksession and provide staff direction on how to proceed with the request. e e e , 478 N. McCarroM!S Boulevard R05eville, MN 55113 August 18, 1999 Mr. Dwayne Stafford Public Work5 Superintendent City of Arden HilI5 4364 We5t Round Lake Road Arden HiII5, MN 55112 AUG 2 4 1999 crii Lf i~'"_"_'.' Dear Mr. Stafford: Subject: Ea5t Round Lake Water Main Project The Arden HilI5 City Council approved plan5 to fini5h an uncompleted 5egment of water main running along Old Highway 10 during the 5ummer of 1996. A5 5tated in your letter of July 22, 1996 (copY enclo5ed), no acceptable bid5 were received due to the late 5ea50n on bid reque5t5 for that 5ummer. The completion of thl5 project will give the City the final link to it'5 water 5Y5tem and give the City the needed fire protection for thi5 area. Enclo5ed 15 a 1i5ting of the re5ident5 that wi5h to petition the City to rein5tate the bid proce55 at thi5 time. Thi5 will provide the City with time to reque5t and review bid5 well in advance of the upcoming con5tructlon 5ea5on to enable the authorization of thi5 work to be completed by the term5 in which the Council agreed. Your attention to thi5 matter i5 appreciated. Sincerely, ;(lJd. ~_ David F. Cmiel Enclo5ure5 Water Main Petition e I request that the City of Arden Hiils rein5tate the East Round Lake Water Main Project as previously approved by the City. Print Property Owner Name Address Sic-mature fZj l 4v Lheo7H'/ A Iie:LLV2- 7icrras L. NeLler ])/ ftlVv t? - lIE-I-- j)i/1IIP F. CJvt/~ .p,;:Xx: tJUJ UWY /0 Sc ;! [-t!MJt ?Pfl(, (;eu. Lf!.;77 Old - 8~ 05"5 la . "'f<.5X~ cJt...D ffwy /(J 1-1' * X O!Q. '//. 10 e PCU!()Tlty,#. Itc;uoe.. L/4XY ()I-/J HWY /d ~--., . 4'-1("f --elL I ,0 ~t:> -E (I iPtlul! cf!t.-EIJtJI.JSfl ~/:> 7r d/ !lJ '---u/'<J'.J}Ll----~~;., IAA..!':--\ '-{'-{fo I\I~ ID ~~ ~ ,:-Q 4-[--\- e . . . AUG-25-1999 11:42 BRW 612 370 1378 P.01/03 .BRW - A~"&MiXRE"Gt:iOUPcxiMPAI'tiV FAXTRANSMITT AL BRW Thresher Square 700 Third Street South Minneapol1s, MN 55415 Phone: (61Z) 370-0700 Fax: (612) 370.1378 TO: Terry Post! Arden Hills FAX: 651-633-7839 FROM: Greg Brown DATE: August 25,1999 RE: PMP Scope Notes .....l.. Page(s) Including Cover Sheet Please Contact (612) 370-0700 if you have any problem, regarding this transmittal. AUG-25-1999 11:42 BRW 512 370 1378 P.02/03 . Proposed 2000 PMP Project Scope: Ingerson Neighborhood Budget General Fund: $ 30,000.00 (Sealcoating) $200,000.00 (1999 - West Round Lake Road) $240,000.00 (2000 Program) $380.000.00 (Assessments based upon $40.001FF) $250,000.00 (Pipe and Catch Basins, doesn't include ponds) $495000.00 ancludes $65 000 00 advance funding) $1,595,000.00 PIR Fund: Storm Utility State Aid Estimated Construction Costs; Sealcoating: Streets to be determined Ingerson Road: 32' wide, storm sewer, C&G @ $250fLF Cannon Ave: 28' wide, Slorm sewer, C&G @ $225/LF Carlton Drive: 28' wide, C&G @ $200fLF Femwood St.: 28' wide, C&G @ $200fLF Femwood Ct.: 24' wide, C&G @ $160fLF Ingerson Ct.: 16' wide driveway/alley @ $1001LF Total Estimated Construction Cost Overhead Costs @ 26% Total Estimated Project Costs '" $ 30,000.00 = $650,000.00 = $105,000.00 = $300,000.00 = $ 75,000.00 = $ 60,000.00 = $ 45.000.00 $1,265,000.00 $ 330.000.00 $1,595,000.00 . Notes! Assumptions "Cannon Avenue becomes a cui de sac at TH 51 *Ti lIer Lane becomes a cui de sac at TH 51 .. Hamline A venue is vacated between Tiller Lane and Ingerson Road .. Cannon Avenue is vacated between Tiller Lane and proposed cui de sac .. Ramline Avenue. Tiller Lane, Dunlap Street and Dellwood do not receive any work as a part of Ihis project. * Storm sewer costs on Carlton Drive, Femwood Court and Femwood Street are anticipated to be minor assuming existing catch basins and storm sewer can be reutilized. . Projected PMP Projects 2002: West Round Lake Road Phase 2 2004: Benton Way, Hunters Court and Waldon Place 2006: Edgewater Neighborhood 2008: RidgewoodlGlenarden Neighborhoods 2010: RidgewoodlGlenarden Neighborhoods 2012: RidgewoodlGJenarden Neighborhoods 2014: ThomDrive 2016: Noble Neighborhood 2018: Glenpaul Neighborhood 2020: Glenhill Neighborhood 2022: Valentine Neighborhood 2024: Glenview Neighborhood . . . AUG-25-1999 11:42 BRW 612 370 1378 P.03/03 2026; Glenview Neighborhood 2028: Sandeen Neighborhood Hamline Avenue, Snelling Avenue, Lake Johanna Blvd. and Fernwood Avenues could be reconstructed as State Aid funds permit. currently accruing at $200,OOO.OO/yr. City streets will also be overlayed based upon PCl rating and neighborhood considerations. TOTAL P.03 .' PLOT CA.l,'. 'j 11 1999 3:29t'1m DISK FILE NAME: (14.01' R:\ARDENH1L\37951\37951010\llln-shts\OOr 'LJ~~)",,','~',', ~:~'\""'\"--""'~' ~ ,", :~~[~~~ \ II J ///i,;,,~ ~c:'~:,~~ VIK :,.s ,'{ "W. ROUND LAKE RD ,~ ~RANK=21 '~.. COST ~ $1,500,000 , 3i '~- ~wo "I 11 I '.) . I \ /..o~ ~D ,// j,' 'C '/," . ,"...... , '7 , , f'l",n,;e \::_:"'~ {'-;:) ~ ~J J J", -V~. \--:::::J_ ,,~, T~'> =~==\= ~ c= ~ ~\ \":~~l ~f~ "j"-" " '.' .,',:::"., ~j fi_ 11' ,_\-- " "\ "', , '~A,: \:~ V Of .. . ,;' '.,., /~ .~. ,y ~ ~ 'I"" cf\\C I!,' (" ri:""\\ " u= I",,> C;.'- )1 .! ~ ,,'.' ,I " 'l. Q~"",. ",.~,.. /lilt< ,13lH $T': N.E. '" _ ~~ \ <X'\:'",jE"' _ L VALENTINE LA, ""'\ RANK = 18 ,--.J ," ....^<.. COST = to.aOZ ~ <1~el'= l:"" ~-'" ,) ~()' - ..~~.~.., i / '!i 1/ ~~/'f'1h\;\ \ ," D,"-(b-,!,I;N"-,,) / ; ~(..+<" ~) 0,: ' "0"'1, W .or.: (l "'": f, = $775,000 " ~, .. "," '," ~ .."," .. c i/(~m~;miit"~ I~ ':, \,.,.") ~::..n..,.....:'~.~.>.....:-._..... _~~Z:~{:}::r'~ }/ '_". ''\:,'!:) ~" ;;'1t:! *'2W;~Yiiw:/\ ,d) ~~~~V1~l'!h rg \ ,r-"", (;- C. COST ~ $2.225.000 )/';, "'....,,/ CO, RD. ELt,', ....i..."........., "" }..........',",'" A '''\ , ~\,-.>-y~,',. ,(" -- ~ .--/ ~>,~~,~ --._"~ " ~~~ g~"'l ), Ii) ."..'.,. ~,'f/ : _~" "'j" / \~2ii i;5' gRI~riT()I\.WP., (' ~~~)( 1.0 '"""', ';:~Kr :: $".~:;,..'iU""\,j 1-- ,.."" ,__ J", FJq.( "'\ r" ....,,'.' I ~ S \ CHATH",! ., Wl<> ~~~~ :: ~~~5,OOO "".,',,'" '\.')'6.KE... ' ',,/ ~~, ""o,'JOHANNA ~"-'''' I ~'i, ' ~(;/"""'-""''''''''// : L f;~j. :.::::::::::-:::::-::::::.::::::::: STowr ~~ i- ~AhK -'" 20 COST - $2JOO,OOOl '-... STOv.E AVE" ,_",,- ! ,:,,~, ~ $0.00 " ~ ;JS ",-..>< g:::;"" ~;:;'~ ;;00000 , j 2lb \~ /" -~ r,,~ '0\ ;:~'~'~ 19-----~ "ERROlOOAVE ~" ~2:::\'>,\>.v~~:::,,~ :~:3'S' ~:l50'p)(1''' ..'"",,':"" j EDGEWt::TI1 AVE '% ~\ )~~' j ~' "~~ .;1.. \~, \ {.1~~J\i ~,~\\ ','j':', \ LAKe, JOHANNA i;,S' RANK ~ 22 COST ~ $1,325,000 IiI "''''WAY CT lit /? "./ ( ~ if ~ """,{,:-:'il '(" f I I III {'\~ i:,,/~ b <I ld & "" (>.:;; (,J l,,) ~i,\, ~ , , ( !~D 'fo,KS ,.' '\RA 7 'COST 0.00 L' -''''~ II I L I :p/ ,i,'..,~ [~~ Ii.I" ,J) N7 ~ ~ \ ---- ":(- l;! -< z (' ! T,.;OM RANK = 5 COST ~ $700,0 w. co. RD. E NOBLE RANK = 6 COST ~ $950,000 1((:' ~:;: V "'~ BENTON WAY RANK ~ 8 ...' COST ~ $900,000 "" ,:j er' /.- '..;s" l' , :'::,:,:,::;:::J1..Wl::P>t::,::::':""" 'J. , -:::::(:~]:::::::- 'o/ 1 \!P;IIi ........... ..-..-.....--....... .m............................ "~A1i~i:9iiD~/ ~m ':':fWNL ........................... " J~1 >J:/>a::'.~:>;;:-,.-.-..-,.-:..-,.-.-..- \.._~~ .:~7-:~~V4~~ ~VE ~~~~Sti2,075.aoo<<\. /.Iffi;'; \1f5:,: 5, ,j,: " EDGEW:TER I . c RD. D RANK - 1 I COST = $575,000 XREF DRAWINGS AROUlASl' I) B RW 7~N~~~1 ~ :J CITY OF AROEN HIlLS CO'2l"o-o,oo (m) . o.portm""t of Public Works (612 370-1378 (fAX) __ A DAMES &.MOORE GROUP COMPANY 1999 PAVEMENT MANAGEMENT PROGRAM NEIGHBORHOOD PRIORITY PLAN