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Home My WebLink AboutCCP 10-12-1999 f .1 . CITY OF ARDEN HILLS 4364 WEST ROUND lAKE ROAD ARDEN HillS, MN 55112-5794 FilE AGENDA CITY COUNCIL MEETING, CITY HALL **TUESDAY, OCTOBER 12, 1999, 7:30 P.M.** City PhiIosoDhv To provide a basic and necessary scope of quality services through the innovative and purposeful use of physical, financial and human resources. 7:30 P.M. 1. 7:30 P.M. 2. . 7:30 P.M. 3. 7:30 P.M. 4. 7:35 P.M. . Call to Order Approval of Meeting Agenda ~ Approval of Minutes a. September 13,1999 Regular Council Meeting b. September 20,1999 Council Worksession c. September 27, 1999 Regular Council Meeting d. October 4, 1999 Special Council Meeting (Interviews) e. October 5,1999 Special Council Meeting (Interviews) Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar fonnat. There will be no separate discussion of these items, unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda a. Claims and Payroll b. Res. #99-34, Authorizing Application for Recycling Grant Funds for 2000 c. Parks & Recreation Committee, Committee Appointees 5. Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda In addressing the Council, please state your name and address for the record, and a brief summary of tbe specific item being addressed to the Council, To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. PHONE: 16511633-5676. FAX 16511633-7839 l AGENDA - PAGE TWO CITY COUNCIL MEETING, CITY HALL TUESDAY, OCTOBER 12, 1999, 7:30 P.M. . 7:40 P.M, 8:40 P.M. 8:50 P.M. 9:00 P.M. ~ 6, Unfinished and New Business a. Res. #99-35, A Resolution Ordering a Feasibility Report in the Marter of the 2000 Street Improvement Project b. Payment Request #6, Forest Lake Contracting, West Round Lake Road, Phase I c. Payment Request #1, McClung/Arden Manor Park, Nadeau Utility, Inc. d. Res. #99-36, Electing to Continue Participating in the Local Housing Incentives Account Program Under the Metropolitan Livable Communities Act, Calendar Year 2000 e. Res. #99-37, Supporting I-35W Corridor Coalition's Livable Community Demonstration Account Grant 7. Administrator Comments 8. . Council Comments and Committee Activity Reports 9, Adjourn The above times may vary depending upon length of issue discussion. . Tentative October Meetin!! Schedule Meeting dates, times and locations are subject to change. _lease contact City Hall for the most current schedule. October 6 Planning Commission 7:30 P.M. October 6 October 12 October 12* October 18 October 21 October 25 October 25 October 26 .er 27 October 28 1-35W Corridor 7:00 P.M, Coalition (Joint Meeting with Metropolitan Council) Water Quality Task Force 7 :00 P .M, Council Meeting '(Tuesday) 7:30 P,M, Council Worksession 4:45 P,M. Operations & Finance 7:00 P.M, Committee Economic Development 7:00 P,M, Authority Council Meeting 7:30 P,M. Parks & Recreation Committee 7:00 P.M. Communications Committee 6:00 P.M. Water Quality Task Force 7:00 P.M. . Tentative November Meetin!! Schedule Meeting dates, times and locations are subject to change. Please contact City Hall for the most current schedule. November 3 Planning Commission 7:30 P.M. November 8 Couucil Meeting 7:30 P,M, November 9 Water Quality Task Force 7:00 P.M. November 15 Council Worksession 4:45 P,M, November 17 1-35W Corridor 5:30 P.M. Coalition Board Meeting November 18 Operations & Finance 7:00 P.M. Committee November 23 Parks & Recreation 7:00 P.M, Committee November 24 Communications 6:00 P.M, Committee November 29 Economic Development 7:00 P.M. Authority November 29 Council Meeting 7:30 P.M, . . . Be~ ~Qocct I \o/phl~ Paul L. Malone 4374 Arden View Court, Arden Hills, MN 66112 Oc10ber 12, 1999 Dennis Probst, Mayor City of Arden Hills 4364 West Round Lake Road Arden Hills, MN 55112 Dennis, Regretfully, I must inform you of my decision to submit my resignation from the Arden Hills City Council. As you well know, effective service on the eouncil requires a significant amount of time. Tn recent months I have found that my professional responsibilities are requiring increasing amounts of effort, to the extent they are interfering Wi1h my abili1y 10 continue with the duties required of my office. Much has been accomplished during the eleven years that I've been on the council and it has been gratifying to have been a part of the advancements we have made. A great deal of the credit elearly belongs to you, as it has been your vision and drive that have kept our city on the path toward some very critical goals. The land plan for the arsenal, the acquisition of a new site for our city hall, and the Gateway development have all resulted from your leadership and dedica1ion. It has been an honor to have had the opportunity to work alongside you and I will miss that, along with your friendship. Although I can be flexible in timing, my preference would be to make my resignation effective at the end of November so the council may have 1he time to choose a successor. I would like to also voice my strong preference to leave the council quietly, without the recognition activities that have sometimes been accorded others, Sincerely, Vcu-QL lrv\ect~ Paul L. Malone, Council Member c: Terrance Post, Acting Administrator Home Phone: 651~636~9737.. Office Phone: 651-604-5332" Fax: 651-604-5532" E-Mail: pmalone@lminn.net ~u/~~/~~ tun ~~;~o ~aA b~Zb33/~3H , . . TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . clry oT Arden Hl~~s ********************* *** TX REPORT *** ********************* 0386 10/12 14: 37 00'42 2 OK ll1J 001 6286833 9~h 'S(~9Jf F. .. ' ~. "\ "'t#- . Q/' 0- \.'.) -... . 'C-;/" . '-."j (, 0' 0' /0) \".2J-'.~ C\<K~ \ :,OVJ ./ {)-/ ( C" ' \.'--' ' 10/12/99 TUE 14:40 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . City of Arden Hills 19J001 ********************* *** TX REPORT *** ********************* 0387 6333846 10/12 14:39 01'21 2 OK 10/12/99 TUE 14:41 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills ~001 ********************* **. TX REPORT ... ********************* 0388 6339550 10/12 14:40 00'42 2 OK 10/12/99 TUE 14:53 FAX 6126337859 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . City of Arden Hills ~001 ********************* ... TX REPORT ... ********************* 0,389 4810551 10/12 14: 52 00'57 2 OK 10/12/99 TIm 14:55 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS, SENT RESULT . . City of Arden Hills I4i 001 ********************* ... TX REPORT ... ********************* 0390 2279371 10/12 14: 54 00'55 2 OK 10/08/99 FRI 11:54 FAX 6126337839 TRANSMISSION OK TXlRX NO CONNECTION TEL CONNECT! ON ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills ~OOl ********************* *** TX REPORT *** ********************* 0359 4810551 10/08 11:53 01'20 3 OK 10/08/99 FRI 11:57 FAX 6126337839 TRAN5MISSION OK TXlRX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS, SENT RESULT . . CIty of Arden Hills ~001 ********************* *** TX REPORT *** ********************* 0360 6124219511 10/08 11: 55 02'04 5 OK 10/08/99 FRI 11:58 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS, SENT RESULT . . City of Arden Hills 1i!I001 ********************* *** TX REPORT *** ********************* 0361 4821262 10/08 11: 57 01'18 3 OK 10/08/99 FRI 12:00 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . Ci,y of Arden Hills ~001 ********************* *** TX REPORT *** ********************* 0362 2279371 10/08 11: 59 01'18 3 OK 10/08/99 FRI 08:51 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . City of Arden Hills I4J 001 ********************* n* TX REPORT n* ********************* 0354 6286833 10/08 08:50 00'57 3 OK 10/08/99 FRI 08:55 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . City of Arden Hills ~001 ********************* *** TX REPORT *** ********************* 0356 6339550 10/08 08:54 00'56 3 OK 10/08/99 FRI 08:54 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills I4J 001 ********************* *** TX REPORT *** ********************* 0355 6333846 10/08 08:52 01'53 3 OK 10/08/99 FRI 08:38 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION In ST, TIME USAGE T PGS, SENT RESULT . . City of Arden Hills I4J 001 88*S***************** *$$ TX REPORT $** 88******************* 0353 6123701378 BRW, INC, 10/08 08:37 01'05 4 OK 10/08/99 FRI 08:36 FAX 6126337839 TRANSMISSION OK TXlRX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS. SENT RESULT . . City of Arden Hills I4J 001 88*S***************** **. TX REPORT *** s******************** 0352 6461220 KMWB WB23 MPLS M 10/08 08:35 01'05 4 OK . . . -- CITY OF ARDEN HILLS DATE: MEMORANDUM October 8, 1999 TO: Mayor and City Council Terrance R. Post, Interim City Administrato@ Administrator Comments for thc October 12, 1999 Conncil Meeting FROM: SUBJECT: 1. Approval of Minntes The City Council is asked to approve the Minutes of the September 13 and September 27, 1999 regular City Council meetings; the September 20, 1999 Council Worksession; and the October 4 and October 5, 1999 Special Council Meetings (Interviews). 2. Consent Calendar a. Claims and Pavroll The City Council is asked to approve vendor claims in the amount of $111,662.56, and payroll for the period ended September 24,1999. The Council should note vendor payments of $42,498.39 to the Lake Johanna Volunteer Fire Department for fourth quarter fire protection services; $5,948.00 to Century Fence Company for the maintenance facility yard area fencing at 1440 West Highway 96; and $3,480,00 to Recreational Surfacers for the hardcourt resurfacing at Hazelnut Park, b. Res. #99-34. Authorizinl!: Application for Recvclinl!: Grant Funds for 2000 The City Council is asked to adopt Resolution #99-34 entitled, "Resolution Authorizing Application for Recycling Grant Funds for 2000," This requested action is consistent with previous years, c. Parks and Recreation Committee. Committee Appointments The City Council is asked to appoint four (4) residents to the Parks and Recreation Committee: . Steve Zilmer, 3363 North Dunlap Street . Jim Crassweller, 1661 Lake View Court . Patrick Krenn, 1230 Wyncrest Court . Don Tix, 1770 Lake Valentine Road NOTE: Mr. Moore had received a verbal resignation from Anita Larson, one of our existing committee members, Ms. Larson stated that time constraints no longer made it possible for her to serve, We are awaiting Ms, Larson's formal resignation letter, which will be forwarded to the City Council upon receipt, . -. . Administrator Comments for the October 12, 1999 Council Meeting Page Two October 8, 1999 3. Unfinished and New Business . . a. Res. #99-35. A Resolution Orderinl!: a Feasibility Report in the Matter ofthe 2000 Street Improvement Proiect The City Council is asked to adopt Resolution #99-35 entitled, "A Resolution Ordering a Feasibility Report in the Matter of the 2000 Street Improvement Project." This action identifies a number of street reconstruction variables within the Ingerson neighborhood. The later acceptance ofthis report will then trigger resident informational hearings on the project. b. Pavment ReQuest #6. Forest Lake Contractinl!:. West Round Lake Road. Phase I The City Council is asked to approve Pay Request #6 to Forest Lake Contracting in the amount of $30,698.44 for work to-date on Phase I of the West Round Lake Road project. This project is approximately 95% complete with the City continuing to withhold $38,486.72 (5.00%) in retainage on the project. c. Pavment ReQuest #1. McClunvArden Manor Park. Nadeau Utility. Inc. The City Council is asked to approve Pay Request #1 to Nadeau Utility, Inc. in the amount of $94,405.68 for work to-date on the 1999 Storm Water Management Utility Ditch Cleaning Project and Arden Manor Park Improvements project. Approximately 94% of Pay Request # I relates to work performed at the Arden Manor Park area. This phase of the project has moved along very well. $4,968.72 (5,00%) is being withheld as retainage. d. Res. #99-36. Electinl!: to Continue Participatinl!: in the Local Housinl!: Incentives Account Prol!:ram Under the Metropolitan Livablc Communities Act. Calendar Year 2000 The City Council is asked to adopt Resolution #99-36 entitled, "A Resolution Electing to Continue Participation in tlle Local Housing Incentives Account Program Under the Mctropolitan Livable Communities Act for Calendar Year 2000," The negotiated goals from the previous year have not changed, and are dependent upon future development at TCAAP. e. Res. #99-37. Supportinl!: I-35W Corridor Coalition's Livable Community Demonstration Account Grant The City Council is asked to adopt Resolution #99-37 entitled, "A Resolution Authorizing Application for Livable Communities Demonstration Program," The North Metro I-35W Corridor Coalition has submitted a $700,000 Livable Community Demonstration Grant (LCDA) request to evaluate 2020 build out implications and transit opportunities, This resolution is in support of the Coalition grant request. . . . . -'o:;r-j .. iJ MINUTES CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING SEPTEMBER 13, 1999 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:04 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Gregg Larson, and Lois Rem, Councilmember Malone arrived at 7:21 p.m. Absent: None Also present were Interim City Administrator, Terrance Post; Public Works Director, Dwayne Stafford; Associate Planner, Nancy Randall; and City Engineer, Greg Brown, BRW; and Recording Secretary, Lori Rolfson, ADOPT AGENDA MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to adopt the agenda for the September 13, 1999, regular City Council meeting. The motion carried unanimously (4-0). 2000 BUDGET AND PRELIMINARY LEVY DISCUSSION Mr. Post stated that tbe following items were a series of resolution actions that must be takcn prior to September 15, 1999 in order for the information to be communicated to the Ramsey County Auditor. A. Resolution #99-28, Authorizing a Tax Rate Increase for the 1999 Tax Levy, Payable in 2000 Mr. Post explained that, in addition to the continuation of levy limitations certified by the Minnesota Department of Revenue, the Minnesota Legislature also enacted during the 1999 legislative session a new public hearing and resolution requirement for cities that will have a tax rate increase, This new statute also requires the County Auditor to certify a tax rate and the components for determining the tax rate to the governing body of the city. If the governing body expects their proposed levy to result in a tax rate greater than the rate certified by the County Auditor, they must hold a public hearing, pass a resolution authorizing a tax rate increase, and file the resolution with the County Auditor no later than October 20, 1999. The resolution does not have to state what the tax rate increase would be, it must only affirm that the rate will mcrease, The tax rate worksheet attached to the staff memo dated September 10, 1999, provided by Ramsey County and completed by staff, indicated that the levy required to support proposed . ARDEN HILLS CITY COUNCIL - SEPTEMBER 13, 1999 2 2000 General Fund expenditures will require an increase higher than that calculated by the County net levy certification. Schedule three of the worksheet indicated a levy certification tax rate of 18.33%. Upon calculating the proposed budgetary needs from the tax levy, staff had concluded that the City of Ardcn Hills would require a higher local capacity tax rate of 18,98%. Mr. Post advised that staff recommends the City Council approve Resolution #99-28, Authorizing a tax rate increase for the 1999 Tax Levy, payable in 2000. If the recommended increase was not approved, Ramsey County will hold to the 18.33% rate and not allow the City to use the maximum levy that the State of Minnesota has authorized. Mayor Probst stated that he had struggled to understand the fact that there was no connection between this tax rate increase and the freeze on levies imposed by the State of Minnesota, Additionally, tllis does not reflect whether or not the residents will experience a raise in taxes. He indicated that he would support the proposed resolution, However, he was frustrated that this sort of issue was continually added to the program and has nothing to do with the Truth in Taxation process and does not convey information to the residents regarding what will be happening with their taxes, Councilmember Larson stated that he found it ironic that the State Legislature seeks to impose limits on the cities and counties to live within certain means while the State does not have the same requirements. He asked staff if the levy rate difference would be transferred to dollars and, if so, how much money the increase resulted in. Mr. Post stated that the difference in the levy . rate would result in an increase of$61,772. Councilmember Aplikowski askcd why Ramsey County would not allow the tax levy increase. Mr. Post stated that it was not a question of Ramsey County not allowing the increase. Rather, it was simply a calculation that was mandated to be done by the County Auditor, . Mayor Probst noted that the levy would only be increased this year by $51,763, which was less than the amount that the calculations indicated that the levy was over. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve Resolution #99-28, Authorizing a tax rate increase for the 1999 Tax Levy, payable in 2000. The motion carried unanimously (4-0), B. Resolution #99-29, Clarifying Proposed Sums of Moncy to be Levied for Levy Year 1999, Payable in 2000 Mr. Post explained that this item involved certifying a preliminary levy to Ramsey County, As discussed with the City Council at the August 9,1999 Budge Review Session, the preliminary 2000 General Fund budget needs to utilize 100 percent of its available tax levy certification amount from the Milmesota Department of Revenue to achieve a balanced budget condition, Resolution #99-29 certifies on a proposed basis that the certified levy amount would be $1,976,377. . . . ARDEN HILLS CITY COUNCIL - SEPTEMBER 13,1999 3 Mr. Post stated that this resolution was similar to the process by the City over the last several years' Levy limitations began for payable 1998 and have continued to the year payable 2000. Mr. Post advised that staff recommends the City Council adopt Resolution #99-29, Clarifying proposed sums of money to be levied for Levy Year 1999, Payable in 2000. MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to adopt Resolution #99-29, Clarifying proposed sums of money to be levied for Levy Year 1999, Payable in 2000. The motion carried unanimously (4- 0), C. Resolution #99-30, Adopting the Preliminary 2000 Budget Mr. Post stated that he had not included the same level of detail for Special Revenue, Debt Service, Capital, or Enterprise Funds as for the General Fund for review this evening. He noted that the amount of the levy was entirely supported within the General Fund and was not utilized in any other funds. The preliminary 2000 budget contained four significant items. They included: . Utilizing the maximum allowable levy ($1,976,377) to achieve a balanced General Fund budget, . Assuming that the new City Hall construction will begin in 2000 with initial funding coming from Advance Refunding Bonds Fund Number 315 ($1,000,000) and Municipal Land and Building Fund Number 408 ($1,050,000). . Implementation of Phase II of TCAAP planning originally planned to be completed in 1999 but not yet begun, currently has no planned 2000 expenditures to begin the project. Mayor Probst requested confirmation that the funds for Phase II of TCAAP planning were still available. Mr. Post stated that funds were available to fund a portion ofthe project. However, in terms of the initial scope of the year 2000 budget, the City does not have the full amount of money needed to fund the entire project. Mr. Post stated that major capital budget items in the Enterprise Funds included: . The completion of a residential water meter replacement program in the water utility at a cost of$225,000 . The continuation ofthe multi-year sewer line rehabilitation project at a cost of$125,000. . Purchase of a replacement backhoe at a cost of $90,000, with costs shared between the Street Maintenance Department, water and sanitary sewer utilities. Mr. Post stated that unresolved 2000 budgetary issues included: . Determining a definite scope for the 2000 Pavement Management Plan, including the incorporation of various recommendations by the City Engineer including street re-rating ARDEN HILLS CITY COUNCIL - SEPTEMBER 13,1999 4 . methodology, neighborhood approach, and reconstruction/overlay undertaken in two-year cycles. . Given recent staff turnover, a revisiting of salary allocation assumptions. . The conclusion and discussion of a Finance Operations Committee utility rate study upon water, sanitary sewer, and storm water utility rates. The preliminary budget has assumed a two percent increase in utility rates. . The timing upon which the City obtains fee title to the TCAAP land conveyance property such that City Hall construction can proceed. . The outcome and timing of Maintenance Facility issues and options. Mr. Post advised that staff recommends the City Council adopt Resolution #99-30, Adopting the Preliminary 2000 Budget. Councilmember Larson noted that $2,050,000 was allocated to the City Hall construction and was included in the $3,500,000 Capital Project Fund. He asked what the remaining $1,450,000 was for. Mr. Post stated that this was primarily the Capital Project expenditures for the street construction projects. He noted that one million of the $1,136,998 in the Debt Service Fund and one million of the $1,715,000 in the Capital Project Fund reflected a transfer between those two fund categories to finance the City Hall construction proj ect. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to adopt Resolution #99-30, Adopting the Preliminary 2000 Budget. The motion carried unanimously (5-0), . D. Resolution #99-31, Adopting the Truth in Taxation Public Hearing Dates for the Proposed 2000 Taxes Payable Mr. Post explained that, in addition to certifying the Preliminary Levy to Ramsey County for proposed taxes payable in 1999, the City was also required to select Truth in Taxation public hearing dates, The public hearing date selection process had been simplified by action taken by the Legislature which reserves two dates for cities to schedule hearings. In the past, the City had been limited to choosing dates that were not in conflict with other jurisdictions. The dates reserved by the Legislature were Monday, December 6, 1999 and Monday December 13, 1999. Considering the fact that the regular meeting of the City Council was scheduled for December 13, 1999, and the City cannot adopt a budget the same evening, Mr. Post recommended that the City Council select Monday, December 6, 1999 as the Truth in Taxation public hearing date, Monday, December 13, 1999 could be utilized as a continuation hearing date if necessary. This would require a later adoption hearing date, In the past, the City has not needed the continuation hearing. Therefore, the adoption hearing would be scheduled for Monday, December 13, 1999. Mr. Post advised that staff recommends the City Council adopt Resolution #99-31, Adopting the Truth in Taxation Public Hearing Dates for the Proposed 2000 Taxes Payable. . Mayor Probst confirmed that, if a continuation were needed, the City would be required to schedule another date for the adoption hearing. Mr. Post stated that this was correct. Iftllis were . . . ARDEN HILLS CITY COUNCIL - SEPTEMBER 13, 1999 5 to occur, he would recommend the adoption hearing be scheduled for Monday, December 20, 1999 which would coincide with the regularly scheduled Worksession. Mayor Probst asked if there would be enough time to provide notification if the continuation date was December 13, 1999 and the adoption hearing was December 20,1999. Mr. Post stated that it would be determined at the December 6, 1999 meeting if a continuation was needed, At that time, the adoption hearing would be scheduled and notification would be provided. MOTION: Councilmember Malone moved and Councilmember Larson seconded a motion to adopt Resolution #99-31, Adopting the Truth in Taxation Public Hearing Dates for the Proposed 2000 Taxes Payable. The motion carried unanimously (5-0). APPROVAL OF MINUTES A. August 30, 1999 Regular Council Meeting Mr. Post requested the following changes: On page 14, condition number two of the Motion, first line, the word "paper" should be changed to "paver." On page 18, second paragraph, the first line should read, "he did not feel the Council Subcommittee should include..." On page 19, first paragraph, the third sentence should read, "Mayor Probst stated that he would support holding the picnic..," MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to approve the meeting minutes of the August 30, 1999 Regular Council Meeting, as amended. The motion carried unanimously (5-0). CONSENT CALENDAR A. Claims and Payroll B. Authorize Engagement of Impact Planning MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein, The motion carried unanimously (5-0). PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda, There were no public comments. UNFINISHED AND NEW BUSINESS Because the applicants had not yet arrived, Ms. Randall requested that consideration of item 7 A, Planning Cases, be delayed. Mayor Probst concurred and directed staff to continue with item 7B. ARDEN HILLS CITY COUNCIL - SEPTEMBER 13,1999 6 B. Resolution #99-27, Reccivc Bids, 1999 Storm Water Management Utility Ditch Cleaning Project (Base Bid) and Arden Manor Park Improvements (Alternate) . Mr. Brown explained that bids were received and opened for the McClung Drive Drainage Improvements and Arden Manor Park Improvement projects on September 8, 1999, Bids were received from two contractors, Both bids had proper bid guarantees in the amount of ten percent as required. The bids ranged from $158,617.45 to $181,930.75. Nadeau Utility, Inc, was the low bid at $6,400 below the Engineer's estimate and reflected a reasonable price for the work. The City Engineer has had no direct experience working with Nadeau Utility, Inc. or the proposed subcontractors. However, other project managers at BRW have had experience with the contractor and have indicated that the projects required above average oversight on the part of the Owner/Engineer, but that the final projects were completed satisfactorily, The work included in these projccts would not be particularly difficult, although the McClung Drive work was located within several private properties and will require significant coordination with residents and attention to detail with regard to final restoration of the project site. Based upon the type of work included in the project and comments from other BRW staff, it was the opinion of the City Engineer that Nadeau Utility, Inc. would be capable of completing the project satisfactorily. . The Base Bid amount for was for work associated with the McClung Drive Drainage Improvements Project. The Bid Alternative #1 amount was for work associated with the Arden Manor Park Improvements. If the Council elected to only award the Base Bid for the McClung Drive Drainage Improvements, the total contract amount would be $31,916.50. The tentative schedule would begin the project on September 20, 1999 with the McClung Drive Drainage Improvements being completed October I, 1999 and the Arden Manor Park Improvements being completed on November 15, 1999. Mr. Brown advised that staff recommends the City Council award the 1999 Storm Water Management Utility Ditch Cleaning Project (Base Bid) and Arden Manor Park Improvements (Alternate) to Nadeau Utility, Inc. for an amount not to exceed $158,617.45, Councilmember Malone noted that Bid Alternative #1 for the Ardcn Manor Park would be dependent upon the decision made in agenda item 7C, Conveyance of Property from the Arden Manor Mobile Home Park. He suggested that the Base Bid be awarded as a separate motion from Bid Alternate # I, the Arden Manor Park Improvements, The City Council concurred. Councilmember Malone moved and Councilmember Aplikowski seconded a motion to approve Resolution #99-27, Part A, awarding the 1999 Storm Water Management Utility Ditch Cleaning Project (Base Bid) to Nadeau Utility, Inc. for an amount not to exceed $31,916.50. . Councilmember Larson noted that Mr. Brown had indicated little experience with Nadeau Utility, Inc, Additionally, other BRW staff had indicated the contractor required above average MOTION: . . . ARDEN HILLS CITY COUNCIL - SEPTEMBER 13,1999 7 oversight. He assumed that if the City Council moved forward with both the Base Bid and Bid Alternative #1, any additional costs incurred by the City Engineer would not make up for the difference in bids, Mr. Brown stated that this contract would be under an ongoing contract with the City. Mayor Probst requested Mr. Stafford's opinion of the recommendation by the City Engineer. Mr. Stafford stated that, although he had no direct experience with Nadeau Utility Inc., the nature of the work to be accomplished would lead him to believe that the contractor would have no problem getting the job done properly, The motion carried unanimously (5-0), Mayor Probst suggested that the City Council move on to the discussions of the conveyance of property from Arden Manor Mobile Home Park. C. Approving Conveyancc of Property from the Arden Manor Mobile Home Park Mr. Post eXplained that in 1999 the City proceeded with plans to upgrade the Arden Manor Park. The City Council discussed that the estimated $68,040 in site preparation and drainage costs should be the responsibility of the property owner in the form of cost participation or special assessments. The property owner was approached on this matter and would only commit to funding $10,000 for these improvements, When advised of the response of the property owner, tlle City Council directed staffto explore other alternatives, including a land conveyance in lieu of special assessments, Staff has met several times with the park owner on the land conveyance option and the park owner is amenable to this funding option, Mr. Post noted that this was option was not necessarily being endorsed by staff. Rather, it was simply an alternative presented to the park owner. Councilmember Malone stated that he recalled suggesting to staff an in-kind trade with the park owner in order to fund the proposed improvements, However, it had not been his intent that the City would acquire the park easement property. He would havc no interest in owning the park land as it would not benefit the City and he did not support this recommendation. His intent had been that the park owner provide the City with easements for future City improvements. Councilmember Larson asked how large the park easement property was. Mr. Post stated that the park easement property was 3.61 acres and was located to the west of the City's access easement. Mayor Probst statcd that when the City Council had discussed funding options for the park improvements, he had interpreted Councilmember Malone's suggestion the same way as staff. He was not sure that he would agrcc that acquiring this land was not beneficial. The recommendation of staff would give the City fee title to 3.61 acres and the facilities. ARDEN HILLS CITY COUNCIL - SEPTEMBER 13,1999 8 . Mayor Probst stated that he wanted it made clear that, if the City were to acquire the park easement property, it would not be receiving the property as park land, The land would be deeded to the City for whatever appropriate purpose the City chose to use it for. At this point the land would continue to be used as a park facility for the mobile home park. Councilmember Aplikowski stated that she could not understand why the mobile home park owner did not feel that the park property was enough of an investment to do the improvements himself. If she were in the same position as the park owner, it would bother her that the City owned property within the mobile home park. She indicated that she had always been opposed to the City doing a great deal of work at the Arden Manor Mobile Home Park. She felt that, while this proposal would not be a bad option, she still felt uncertain whether it was the right thing to do, Councilmember Larson asked Councilmember Malone to further explain his intent in the City making a trade with the mobile home park owner. Councilmember Malone stated that his intent had been regarding the long-term considerations of the property. He noted that there was a plan to move the entrance to the mobile home park to line up with Round Lake Road, which will cost the City money, Additionally, there have been long term plans for running Highway 10 through the mobile home park property, His intent had been for a trade-off in which the City would acquire some right-of-way, rather than title to the park easement. He noted that the park easement would not line up with any future right-of-way for Highway 10. . Councilmember Malone stated that the Mayor had made some important points and noted that this would be an inexpensive way to acquire property, although the land was not useful for purposes other than its current use, He felt it should be made clear that thc City would not be recciving this land as park land. He indicated that he might be willing to support the request. Councilmember Larson asked why the City of Arden Hills would incur costs if the mobile home park cntrance were to be realigned, Councilmember Malone stated that, if the City wanted this realignment to be done, it would require a right-of-way, Mayor Probst stated that this realignment would be accomplished as part of the Highway 96 reconstruction project and would be a Ramsey County expenditure. Councilmember Larson noted that, in the event that the mobile home park were to redevelop and the residents moved out this would result in a significant cost to any potential buyer who would be required to purchase all the mobile homes in the park. Councilmember Aplikowski agreed and added that this would be a long involved process as there are no other communities within the Twin Cities area that accept older mobile homes. She noted that, per State law, the residents being displaced must be given 90 day notice and must be provided with an equal status ofliving arrangements. . Mr. Post suggested that the City Council resume discussions of Resolution #99-27, since the decision to acquire the park easement property was dependent upon whether or not the City Council wished to proceed with the Arden Manor Park Improvement Project. Mayor Probst stated that he would prefer for the City Council to state its approval or disapproval of the land conveyance first. ARDEN HILLS CITY COUNCIL - SEPTEMBER 13, 1999 9 . Mr. Post stated that the mobile home park owner had signed and will execute the agreement. Councilmember Larson asked the mobile home park owner to explain his future plans for the mobile home park, Mr. Frances Husnik, Arden Manor Mobile Home Park owner, stated that he had no plans for selling the mobile home park, He intends to retire soon and will be putting the mobile home park into a limited partnership with family members. He noted that he owns several other mobile home parks. MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to direct staff to execute the Conveyance of Real Estate Agreement with the Arden Manor Mobile Home Park owner giving the City of Arden Hills fee title ownership of the former "Park Easement" property at the Arden Manor Mobile Home Park. Councilmember Malone requested that the motion be amended to include language indicating that the City of Arden Hills was accepting this land transfer, that it was not the intent of the City Council to define the park easement property as park land, and that the City was not constrained to continue the use of the land as a park. Councilmembers Aplikowski and Larson agreed to the amendment. The motion carried unanimously (5-0). . B. Resolution #99-27, Receive Bids, 1999 Storm Water Management Utility Ditch Cleaning Project (Base Bid) and Arden Manor Park Improvements (Alternate) (continued) MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to approve Resolution #99-27, Part B, awarding the Arden Manor Park Improvements (Alternate) to Nadeau Utility, Inc. for an amount not to exceed $126,700.95. The motion carried unanimously (5-0), Mayor Probst suggested that items D and E under Unfinished and New Business be discussed prior to the Planning Cases. D. Pay Request #5, Forest Lake Contracting, West Round Lake Road, Phase I Mr. Brown explained that Forest Lake Contracting had substantially completed the West Round Lake Road, Phase I project. The traffic switch was scheduled for Monday, September 13, 1999 and had been accomplished, BRW and City staff will conduct a walk-through inspection during the week of September 13th and generate a final punch list of items for the Contractor to complete. Pay request #5 included payment for excavation, roadway, trail and sidewalk construction work completed through August 31, 1999. . . . . ARDEN HILLS CITY COUNCIL - SEPTEMBER 13, 1999 10 Mr. Brown advised that the City Engineer recommends the City Council approve pay request #5 in the amount of$170,883.95 for Forest Lake Contracting, A rctainage of 5 percent was being held for the project. Mayor Probst asked if the City Engineer expected this project to be accomplished under budget. Mr. Brown stated that he anticipated the project to be completed approximately $10,000 or more below budget. Mayor Probst asked Mr. Stafford ifhe was satisfied with the work accomplished so far. Mr, Stafford stated that the project has gone well. The Public Works Department had inspected the manholes and pipe and a bacteria test was performed on the newly installed water main. If the results of this test are acceptable, then the water main will be put into service, Contrary to his comment at a previous City Council meeting, Councilmember Malone stated that the southbound lane of West Round Lake Road was wide enough, He noted that there appeared to be a hump in the road where the stub road intersects with the southbound lane. Mr. Brown stated that the southbound lane was being reviewed, as there had been other issues with the pavement. Councilmember Malone expressed his disapproval of eastbound Highway 96 being brought down to one lane at the West Round Lake Road intersection, MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve pay request #5 in the amount of$170,883.95 for Forest Lake Contracting, Thc motion carried unanimously (5-0). E. Allied Blacktop, Pay Request #1 (Final), 1999 Sealcoating Project Mr. Brown eXplained that Allied Blacktop had completed the 1999 Sealcoating Project. Pay Request #1 reflects the first and final payment for the work of $25,635.48, which was less than the contract amount. The existing striping on Valentine Lake Road was protected during the sealcoating process by use of tape installed by a separate contractor hired by the City, which saved some money. City staff removed the tape following sealcoating operations, With the seal coating around it, the striping should last another 10 years. Mr. Brown advised that the City Engineer recommends the City Council approve pay request #1 (final payment) in the amount of$25,635.48 for Allied Blacktop, No retainage was being held for the project. Mayor Probst asked ifMr. Stafford was pleased with the outcome of the project. Mr. Stafford stated that he was, MOTION: Councilmember Aplikowski moved and Councilmember Malone seconded a motion to approve pay request #1 (final payment) in the amount of$25,635.48 for Allied Blacktop. The motion carried unanimously (5-0). A. Planning Cases ARDEN HILLS CITY COUNCIL - SEPTEMBER 13,1999 II . 1. Case #99-14, Timothy Stowman, 1191 Carlton Drive, Variance Ms, Randall eXplained that the applicant was requesting approval of a side yard setback variance (5 feet proposed, when 10 feet is required) for an attached garage and living space addition to a single-family lot zoned R-l. The applicant currently has a one-car tuck-under garage 15 feet by 24 feet. The applicant was proposing a 9 foot 6 inch by 24 foot garage addition, thereby providing the applicant with a 24 foot 6 inch by 24 foot attached garage. The applicant was also asking to increase the bedroom space above the proposed garage, The applicant has evaluated other locations for the garage and home addition, however, this was the only location they felt would work with the existing home, Staff had found that the City has made the findings in numerous variance requests that the provision of a two-car garage on a property provides for a reasonable use 0 f that property. Other homes in this neighborhood have two car garages. The proposed garage addition does not provide for more room than a standard two-car garage, A new garage would fit on the east side of the home; however, there is a steep slope from the street and an existing deck. . The home already has two standard bedrooms. The home could be expanded four feet six inches without needing a variance. This would allow for the two bedrooms to be expanded, The bedroom to the north could also be expanded out the back of the home. Although these spaces may not be as large as the applicant desires, they do provide for a reasonable use of the property in relation to other homes in the City. The house addition could be reduced on the west side and expanded without a variance to the north. Ms. Randall advised that the Planning Commission recommended approval of Planning Case #99-14, Side Yard Setback Variance (5 feet proposed, when 10 feet is required) for an attacbed garage and house addition as requested, based on the following: . "Findings - side yard setback" section of the September I, 1999 Planning Commission memo . support from the neighbors . drainage issues to the north . roof of the garage would be above grade . other homes in the neighborhood have two car garages . the house is smaller than other houses in the neighborhood . the large distance between neighbors, Ms, Randall stated that two letters in support from neighbors were included in the staff report. . Mayor Probst noted that there was no information regarding the dimensions of the home to the west of the applicant's. He asked what would happen if the home to the west were to expand to the east. Ms, Randall stated that there was 45 feet between the home to the west and the applicant's property line, The garage on the home to the west was on the west side so any garage additions would not affect the applicant. She indicated that it would take a considerable house ARDEN HILLS CITY COUNCIL - SEPTEMBER 13,1999 12 . addition to reach the setback limits on the property to the west. Additionally, the lot to the west was much wider than the applicant's. Councilmember Malone expressed concern for the request and suggested that the proper solution would be for the applicant to purchase five feet of land from the property to the west. He agreed that the house had been built according to the slope and was made to fit properly with the contours of the property. He did understand staffs preference that the bulk of the home not be right on the property line, He felt that the proposed garage was acceptable but was not certain about the house addition. He noted that most other homes in the area were built more towards center of the lots. Councilmember Aplikowski asked if the proposed house addition would be possible ifthe City Council were to take the stand that the applicant must acquire land from the neighbor to the west. Ms. Randall stated that, if the neighbor were willing to sell a portion of their land, the addition would be possible. The applicant would have to request a minor subdivision, Mayor Probst confirmed that a variance would not be required for this scenario. Ms, Randall stated tllat this was correct. . Councilmember Rem asked if this option had been discussed with the applicant. Ms. Randall stated that staff had briefly discussed this option with the applicant, however, the applicant had felt that a variance would be easier. She was not sure what discussions the applicant may have had with the neighbor regarding this possibility. Councilmember Rem asked ifit had been presented to the applicant that the City would prefer a land acquisition rather than variance. Ms. Randall stated that the idea had been discussed as an option, Councilmember Larson asked if either of the two letters received by the Planning Commission had been from adjacent neighbors. Ms. Randall stated that the property owner to the west had been prcsent at the Planning Commission meeting alld was in full support of the request. Councilmember Larson asked if the applicant had oflered reasons for not adding onto the other side of the house. Ms, Randall stated that there was a fairly new deck on the east side of the home, Additionally, the applicant was looking for additional bedroom space and the east end of the home contains the kitchen and dining room areas. It would not flow well with the interior layout to add a bedroom off the kitchen. Councilmember Malone asked, if the Council were to consider staffs original recommendation, would it be possible to add on to the rear ofthe home, Ms, Randall stated that it would be possible to expand to the north without a variance, She indicated that the applicant had expressed concern for the drainage in this area, The homes to the north of the applicant are higher and the drainage does flow down towards the applicant's home, In order to expand to the north, the applicant would be required to re-grade the property, Ms. Randall noted that the applicant would be allowed to expand four and one-half feet to the west without a variance. . Mayor Probst expressed his support of the request. He felt that the addition was the logical area for the bedroom expansion. He was not sure that allowing the garage and not the house addition would serve the neighborhood, He was persuaded to support the request because the home to the ARDEN HILLS CITY COUNCIL - SEPTEMBER 13,1999 1 13 . west was far away from this home and the applicant had the support of his neighbors. Additionally the grade of the property would make expansion to the north difficult. Councilmember Aplikowski concurred with the Mayor and indicated that if the garage were allowed, it would only make sense to allow the house addition in order to maintain a straight aligmnent of the home. Mayor Probst asked the applicant ifhe had anything to add. Mr. Timothy Stowman, 1191 Carlton Drive, stated that one issue with only allowing the garage addition was that the garage is only 75 percent below grade. It terms of a good sight line, it would help the garage addition to allow the house addition as well. He added that the east side of the home has an addition without a full basement, which would make it difficult to expand this direction. MOTION: Councilmember Aplikowski moved and Councilmember Larson secondcd a motion to approve Planning Case #99-14, Side Yard Setback Variance (5 feet proposed, when 10 feet is required) for an attached garage and house addition as requested, Mayor Probst suggested that the basis for approving this request, as listed earlier by staff, be included in the motion, Councilmembcr Malone stated that an additional reason for approval had been the City Council's consideration of the unique circumstances of the property to the west, being oversized and oddly shaped, which resulted in the home being further away from the lot line than would be considered standard. . Councilmembers Aplikowski and Larson concurred with the amendments to the motion. The motion carried unanimously (5-0), 2. Case #99-15, Guidant (CPI), 4100 Hamline Avenue North, Planned Unit Development Amendment Ms. Randall explained that the applicant was proposing to update their Master Plan to include an auditorium addition to Building E and D. Secondly, the applicant was requesting approval of an amendment to their previously approved planned unit development to allow for the expansion of Building E to include an auditorium at their campus which is located at 4100 Hamline Avenue, Building E was primarily used for research and development activities. The existing Master Plan shows a future campus expansion by adding Buildings G and H. These would be primarily for manufacturing facilities. The applicant proposed and was granted approval to expand Building E due to the growth of the research and development area ofthe company, At the time, a smaller auditorium was planned inside the expansion, After further review of their business needs and layout of the proposed expansion, they discovered that they would better benefit from a larger auditorium linked to the research and development area. The use of the auditorium will be for internal meetings primarily conducted every month discussing development or new products. . The applicant was asking that they be allowed to show proof of parking, With the additions proposed to Building E, the parking area will be short 29 parking spaces. The parking lot to the ARDEN HILLS CITY COUNCIL - SEPTEMBER 13,1999 14 . east is not an attached parking lot to the campus, The City Council required that the applicant either provide cross easements to this lot, or that they combine the north lot with the campus. The applicant has chosen to combine the parcel they own to the north with the campus and show proof of parking on the parcel to the north. The applicant has taken steps by submitting the required paperwork to Ramsey County for the combination. The applicant was only required to show proof of parking on for 223 spaces for the addition to Building E. They were showing a total of 443 parking spaces on the north parcel as proof of parking for the 223 parking spots to be constructed this fall across Fernwood Avenue, This location will also allow for the 29 parking spaces that they are short for the auditorium, The exterior of the proposed auditorium addition was designed to match the existing exterior of Building E. It would meet the height, floor area ratio, lot coverage and landscape lot area criteria. The applicant was proposing to add a fcnce and gates at the entrance to Building D, The fencing and gates will match the existing fences and gates on the campus, This was to allow the applicant to enclose the loading dock area if needed. The proposal would meet all setback requirements with the exception of Building H. This setback will increase when the property to the north is combined. Ms. Randall advised that the Planning Commission recommended approval of Planning Case #99-15, Master Plan/Planned Unit Development amendment, subject to the following conditions: . 1. The 29 parking spaces shown as proof of parking be provided if the use of the auditorium changes, Provide erosion control in the area that will be disturbed. Lighting meet the requirements of the Zoning Ordinance Section V, E, 3, a, b, c, and d. Rice Creek Watershed District Approval. 2. 3. 4. Councilmember Malone asked if the entrance to the eastern parking lot had been modified. Ms. Randall stated that the entrance to the east parking lot had been modified during the last Planning Case. MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to approve Planning Case #99-15, Master Plan/Planned Unit Development amendment, subject to the following conditions: I, The 29 parking spaces shown as proof of parking be provided if the use of the auditorium changes. 2. Provide erosion control in the area that will be disturbed. 3. Lighting meet the requirements of the Zoning Ordinance Section V, E, 3, a, b, c, and d. 4. Rice Creek Watershed District Approval. . The motion carried unanimously (5-0), ARDEN HILLS CITY COUNCIL - SEPTEMBER 13, 1999 15 . 3. Case #99-17, Guidant (CPI), 4354-4396 Round Lake Road, Site Plan Review Mr. Post noted that there had been a bench handout from Guidant expressing their reaction to the recommendation to screen the proposed generator. The applicant does not feel screening should be necessary, Ms. Randall explained that the applicant was requesting approval of a site plan to allow for a 12 foot 9 and one-half inch by 4 foot 3 inch generator for their facility located at 4354-4369 Round Lake Road, The City Council approved a request for a site plan review for an office/warehouse building with Planning Case #86-15. Guidant utilizes a portion of the building for its shipping and receiving. The generator was proposed to be 6 foot 7 inches tall and setback from the building 10 feet. The generator would be used during power outages and once a month for preventive maintenance. The Zoning Ordinance states that screening shall be provided where mechanical operating equipment is located on the ground or the roof of the premises. The proposed generator has an enclosure to weatherproof and reduce sound. Staff recommended that a fence or wall be placed along the south side to screen the generator from the neighboring lot. The generator would be screened from the east and west due to the C shape of the building. The applicant was proposing an enclosure to reduce the sound and enhance the appearance ofthe generator. The applicant has supplied staff with numbers showing the proposed sound levels and a list of comparable sounds, . The numbers of all fall below a diesel truck, which are currently used in this area. Ms. Randall advised that the Planning Commission recommended approval of Planning Case #99-17, Site Plan, to allow for tlle construction of a 4 foot 3 inch by 12 foot 9 1/2 inch generator, subject to the following conditions: I, The generator only be run a maximum of five hours per month for servicing, or for the duration of a power failure. 2, The generator be placed as close as possible to the building and transformer that the Building Code will allow. 3, A minimum of two protective bollards be placed to protect the generator. Ms. Randall noted that the applicant had been proposing to include the bollards to protect the generator and does not disagree with the other two conditions. According to the Building Inspector, the generator would be required to bc a minimum of 10 feet from any opening and three feet from the Northern States Power transformer. Ifthe generator was placed in the proposed location, the generator will need to be 10 feet from the building to be setback the required three feet from the transformer. Councilmember Malone asked if the proposed generator would be diesel. Ms. Randall stated that this was correct. Councilmember Malone noted that the City of Arden Hills has regulations regarding fuel storage and asked where the diesel fuel would be kept. Ms. Randall stated that the fuel would be stored within the unit. Mr. Dave Reimers, Guidant Corporation, stated that the . ARDEN HILLS CITY COUNCIL - SEPTEMBER 13, 1999 16 . unit would be self-contained. Councilmember Malone asked how much fuel the generator would hold. Mr. Reimers stated that the generator would hold 43 gallons of diesel fuel. Councilmember Malone stated that he understood the applicant's argument regarding the screening of the generator. However, he was hesitant due to another upcoming Planning Case in which the generator will be placed in thc front yard, The City Council must be careful not to set a precedence allowing generators to not be screened. In this case, there were unique circumstances that may eliminate the need for the required screening. Mayor Probst agreed with Councilmember Malone that there were unique circumstances involved. The location of the generator would be within the loading dock area and he was not sure that the self~contained generator would be less attractive than the trucks in the area. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve Planning Case #99-17, Site Plan, to allow for the construction of a 4 foot 3 inch by 12 foot 9 1/2 inch generator, subject to the following conditions: 1. The generator only be run a maximum of five hours per month for servicing, or for the duration of a power failure, The generator be placed as close as possible to the building and transformcr that the Building Code will allow. A minimum of two protective bollards be placed to protect the generator. 2, . 3. Councilmember Malone noted that the Planning Commission had not required the screening of the generator as recommended by staff. He suggested that a statement be added to the motion explaining that the reasons the screening was not being required in this Planning Case was due to the unique circumstances that the generator would be in the loading dock area and it would be shielded from public view by its enclosure and location, Since the City Council was not requiring screening that was required by the Ordinance, Councilmember Larson asked if the Planning Case would require a variance. Ms. Randall stated that, although a variance would be required, approving the Planning Case as moved would be acceptable. Councilmember Larson asked if it should be identified within the motion that the City Council was granting a variance. Ms, Randall stated that this information could be added to the motion. However, this would be reflected in the meeting minutes, Councilmember Malone noted that Guidant Corporation was leasing their space within the building, He asked, if the City Council approved the generator, who would approval be granted to. Ms, Randall stated that the approval would be granted to the parcel. If Guidant were to leave the building, a new tenant could install a generator in the same location while abiding by the same conditions as the applicant. . Councilmember Larson asked that staff include language in the motion that this was a variance that was being granted due to the unique circumstances as described by Councilmember Malone, ARDEN HILLS CITY COUNCIL - SEPTEMBER 13, 1999 17 . The motion carried unanimously (5-0). 4. Case #99-16, Arden Manor, 4605 North Prior Avenue, Special Use Permit Ms, Randall explaincd that the applicant was requesting approval of an amended Special Use permit for Arden Manor Mobilc Home Park. The mobile home park is located north of Highway 96, west of highway 10, and east ofI-35W, Arden Manor was currently operating on a special use perrnit, which was issued in 1971 with Planning Case #71-21. This did not include the already existing (north portion) mobile home park. Several amendments to the special use permit have been approved since, however, they have never included the north portion of the park. R-3 Zoning, thc Zoning District of the mobile home park, requires that mobile home parks have a special use permit. Since this portion of the mobile home park was in existence prior to the City Zoning Ordinance, it could exist so long as no modifications were made. Over the years, and last few months, Arden Manor has been taking steps to improve the northern portion of the park by resurfacing the road and removing several aging single wide mobile homes and replacing them with one double wide mobile home for every two single wide homes, . The northern area had a building dividing Banyan Street and Abele Street. This building has since been removed. There was also a mobile home in the center of Abele Street on the west end. This has also been removed, The road width remaining was approximately 70 feet wide. The applicant was proposing to rename the newly resurfaced road Banyan Street. The applicant was proposing to close off the section of road leading from Todd Drive to Abele Street, which has been done, and, if approved, place a unit in this location. Due to the reduction in overall units staff does not see a concern with adding a unit in the proposed location. Staff would however, request a Master Plan be created. In the past, parking was allowed on Banyan Street and Abele Street. These are very wide and accommodate on-street parking. Staff would recommend some striping be incorporated to guide parking and driving directions. The Code requires 24 foot drive lanes and 9 foot by ] 8 foot parking stalls. The end ofthe cul-de-sac was wide enough to turn around if cars are not parked on the street. Staff recommended no parking on the end and sides of the cul-de-sac to allow for traffic turnaround. Because the north portion ofthe park was not included in the special use permit in the past, there were no site plans available for the area. Staffrecommended that the applicant work with staffto update the special use permit within the next two years. This would include a scaled drawing of the entire park, landscape plan, and Master Plan for the park. . Staff was aware that the north portion of the park does not meet all the requirements of the original special use perrnit such as lot size. Staff was also aware that several aspects of the south part of the park do not meet the requirements as well. Staff did not require more specific information at this time due to the timing of Highway 96 reconstruction, the nature of the ARDEN HILLS CITY COUNCIL - SEPTEMBER 13, 1999 18 . proposed changes, as well as the fact that the road close off change has already been completed, It was statr s intent that the applicant work to clean up the issues with the original special use permit over the next two years by doing a full review of the mobile home park and creating a Master Plan. Ms. Randall advised that the Planning Commission recommended approval of Planning Case #99-16, Special Use Permit, to modify the north portion ofthe park, subject to the following conditions: I. The applicant work with the City to update the special use permit for the entire park within the next two years. 2. "No Parking" signs be placed on the west end of Banyan Street and along the sides 100 feet from the end of the street. 3. Banyan Street be marked to show parking and drive lanes to be approved by the City Engineer. Ms. Randall stated that, at the Planning Commission meeting, the applicant had supplied the Planning Commission with some revised drawings that better represent the park in the past and with the modifications. Mayor Probst stated that it appeared as though there had been a net decrease in the number of units within the mobile home park, Ms. Randall stated that this was correct. . Mayor Probst expressed concern for the length of the dead-end on Banyan Street and wanted to ensure the ability for emergency vehicles to turn around. Ms, Randall stated that the City Code requires tllat a cul-de-sac not be longer than 500 feet and this would be less than that. With the width of the road, it will be possible for vehicles to turn around, providing the end is clear of parking. With regard to the recommendation by staff that the applicant update the special use permit for the entire park within two years, Councilmember Larson wondered if this was to be a request or a condition of approval. If the recommendation were to be a condition, he would feel more comfortable if it included the elements identified by staff, which include a scale drawing of the park, a landscape plan, and a Master Plan, He asked if the landscape plan was to identify what was currently existing or future plans for landscaping. Ms, Randall stated that staff was looking for both the current status and future plans of the park, This will allow the City to be proactive when considering the location of future homes and to determine what improvements may need to be made, Councilmember Larson stated that staff would benefit from a more detailed drawing of the park as it exists now. It was his belief that this drawing would not take two years to accomplish. He would prefer that the condition for approval spell out the three elements staff was looking for and to require the scale drawing to be done within six months. . ARDEN HILLS CITY COUNCIL - SEPTEMBER 13,1999 19 . Councilmember Aplikowski stated that it had been her belief that the City had required the Arden Manor Mobile Home Park to replace old trailers with wood-sided trailers, Ms. Randall stated that this was no longer a requirement. Councilmember Aplikowski stated that when the special use permit is updated, this requirement should be modified. Ms. Randall concurred. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve Planning Case #99-16, Special Use Permit, to modify the north portion of the park, subject to the following conditions: 1, The applicant work with the City to update the special use permit for the entire park, including a scale drawing of the current conditions of the entire park within six months and a landscape plan and Master Plan within the next two years. 2. "No Parking" signs be placed on the west end of Banyan Street and along the sides 100 feet from the end of the street. 3. Banyan Street be marked to show parking and drive lanes to be approved by the City Engineer, Mr. Husnik stated that he had supplied the Planning Commission with drawings depicting the previous status of the park and the current status since having made some upgrades, He was not sure how much more detail he could provide. He indicated that the drawing he presented was taken from a survey and enlarged. . COlmcilmember Aplikowski noted that the drawing supplied by Mr. Husnik did not include lot sizes or locations of homes. Councilmember Larson stated that staff would require a more detailed drawing, He suggested that the applicant work with the City staff in order to create a plan that meets staff needs. Councilmember Aplikowski suggested that the detailed drawing include upgrades that have been madc to the park over the years, the current status ofthe park and future plans for the park. The drawing should also include the number oflots, the sizes of these lots and how many lots there are per acre. She agreed that the applicant work with staff to provide the necessary details. Mr. Husnik stated that creating these drawings might be dimcuIt, as he will be out of town most of the winter. Councilmember Aplikowski suggested that someone in his office work on the drawings. Mr. Husnik stated that he had no one available to do this sort of work. Councilmember Aplikowski asked if the applicant would require more than six months to accomplish the drawings, Mr. Husnik stated that he would, however, some of the mobile homes may be moved within that time. Mayor Probst stated that the point of having the applicant create detailed drawings was for staff to understand where the mobile home park was heading. He stated that staff did not feel there was enough documentation to evaluate the status of the park, Mr. I-Iusnik reiterated that he had provided the staff with drawings showing the previous and current status of the park. Councilmember Aplikowski stated that these plans did not include measurements of the lots or . . . . ARDEN HILLS CITY COUNCIL - SEPTEMBER 13,1999 ~'t:;.,:: ~'!i Ii 20 any future plans, Mr. Husnik stated that he was not certain of his future plans for the park. He explained some of the changes made recently. Councilmember Aplikowski stated that the detailed drawings of the mobile home park were a condition of approval. She suggested the motion be amended to allow the applicant nine months to accomplish the scale drawing ofthe current conditions of the entire park. Mr. Husnik stated he would be back in town next spring, Councilmembers Larson and Aplikowski agreed to amend condition number one of the motion to require a scale drawing of the current conditions of the entire park within nine months. Mayor Probst instructed the applicant to work with the City staff to update the special use permit. The motion carried unanimously (5-0), F. City Events Task Force Appointments Councilmember Aplikowski asked that consideration of this item be postponed, as she would prefer to wait for responses from a notice that was being run in the next Newsletter. The City Council agreed. G. I-35W Corridor Coalition Update, Mayor Probst Mayor Probst stated that a worksession had been held which involved the local cities, The Mayors and staff represented all the cities, He indicated that Mr. Williams, who happens to be a Metropolitan Council Commissioner, moderated the discussions. The worksession included discussions on where the I-35W Corridor Coalition is going and where the organization is now, as well as some of the issues the Coalition is currently faced with, The I-35W Corridor Coalition must make some decisions with regard to supporting projects and seeking funding. Many projects were presented to the Coalition. The City of Arden Hills forwarded a project for the redevelopment of the triangle site. The project would involve redevelopment of the site as well as consideration of the TCAAP site and major transit improvements. This idea had been favorably received by the Coalition, The City of Roseville had presented an idea to look to the Council and Legislature to allow the cities to set up a sub-regional funding mechanism. This would allow the Coalition to identify how and where improvements are to be accomplished and funded, Mayor Probst stated that there had been a subsequent meeting intended to allow the Mayors to havc a policy discussion regarding how they anticipate the body of the organization to continue, There had been a great deal of discussion and recognition of the successes of the Coalition to date, which has largely been due to the personalities and cooperation that has existed over the last three years. There had been some concern of this continuing in the future. Suggestions had been made to change the structure of the organization to ensure that it does continue successfully. ! _;0 ';it' ~ 21 ARDEN HILLS CITY COUNCIL - SEPTEMBER 13, 1999 1:.;', . There was a high degree of comfort that the organization has the right structure. One thing that may change would be the need for more full-time staffing as the Coalition moves into major projects, Mayor Probst stated that Strauss Management, retained by the Coalition on a part time basis, deserved credit for the ability ofthe Coalition to receive grant funding of behalf ofthe cities. To date the organization has funded less than 20 percent of the actual costs incurred for studies and information gathering, One item discussed at the meeting was that, as long as the organization was able to continue attracting funding sources, the cities would continue to get a break financially, At some point, it will be likely that the cities will have to make a difficult fiscal decision on whether or not to continue. Mayor Probst stated that the meeting with the other Mayors had been very positive and there was confidence that the nature of the organization was structured properly at this time. The organization will move forward with dealing with the staffing issues. Several options were identified as to how this may happen, such as either directly hiring someone through the Coalition or look to communities to dedicate staff personnel for reimbursement. . Mayor Probst stated that the next Board meeting would be September 29, 1999. This meeting will be followed a week later by a meeting in New Brighton with the full Metropolitan Council. He noted that this was the first time the Metropolitan Council will meet outside Saint Paul. Mayor Probst stated that he would be providing a presentation with Tom Simonson and David Windall. Mr. Simonson will be taking over the Community Development Directors chair in Mr. Ringwald's absence. Mr. Windall is the GIS expert from Roseville. Mayor Probst stated that he would be suggesting to the Metropolitan Council an interest on the part of the I-35W Corridor Coalition to set up some alternate funding source to deal with the issues of the Coalition, He felt that in the near future projects could be forwarded to use this funding source. The next study for the 1-35 Corridor Coalition will be a build-out plan evaluation, At the worksession all communities were invited to identify what future developmcnt they felt may be coming in the Coalition cities. It appeared that, if everything were accomplished according to what was discussed, the local transportation system would be likely to collapse. The Coalition will be working with a design consultant to provide scenarios and options on a casc-by-case basis for transit. It will be at this point that projects will evolve, and it was the Mayor's belief that the triangle project may be a good candidate. Mayor Probst stated that while the Mayors and Administrators have over the years been actively involved with the I-35W Corridor Coalition, thcy have not done a good job of keeping the Councils involved. The intent would be to provide the Councils with information and presentations in order for them to be more involved. . Councilmember Malone expressed his surprise that the I-35W Corridor Coalition was receptive to the triangle project idea, Mayor Probst pointed out that this area directly touches three Li ";" ;;;.'.~'~ ~ 22 ARDEN HILLS CITY COUNCIL - SEPTEMBER 13, 1999 . communities, With all the issucs surrounding the County Road I interchange, this project did recei ve good support. One issuc was, considering the amount of money it would take to move forward, he did not believe the City of Arden Hills could take this project on its own. The project will require the support of the Coalition to be successful. Councilmember Larson asked how the lack of a decision on the triangle site project would affect moving forward with the Highway 96 reconstruction, He was concerned that the City may not know the future status of the triangle site for a couple of years. Mayor Probst stated that progress would not be made on these issues as quickly as he would hope, He believed that the Coalition might pursue something within the next six months to one year, At this point the Coalition has a real opportunity to move forward within the two years, or else the opportunity may pass by. Councilmember Larson asked if there was any reason the City could not make its recommendation to Ramsey County, given what the City now knows. Mayor Probst stated that the City would not have the benefit of an early endorsement of a concept. Therefore the City will have to take what information is available now and move forward, ADMINISTRATOR COMMENTS . Mr. Post stated that at the last City Council meeting concerns had been raised by Councilmember Larson regarding the language in the Land Conveyance Bill with the Minnesota National Guard, The concern had been what the Minnesota National Guard was expecting relative to the use of the proposed Maintenance Facility. Mr, Post stated that he had spoken to Colonel Dennis Lord, Minnesota National Guard spokesman, who had indicated that the intent of the Minnesota National Guard was not for the City and Ramsey County to build a facility for the agency. Rather the intent had been to have access to the common areas of facility during weekend drills. Mr. Post stated that he had circulated a draft copy of the Building Code recodification chapter. He had not heard any feedback from the Councilmembers and assumed he could forward the Chapter to the League of Minnesota Cities for incorporation into the City Code, The primary change was to reference the Minnesota Building Code in many sections, rather than specifying the Code in the language of the Ordinance. This reduced the length of the Building Code and ensured that the City Code would always be in agreement with State requirements. Mr. Post stated that he and Ms, Randall would be meeting with Metropolitan Council representatives on Thursday, September 16, 1999. The meeting will be to discuss the status of the Comprehensive Plan update. Mr. Post had recently received information regarding deficiencies and his goal in meeting with the Metropolitan Council would be to gain a better understanding of what these deficiencies may be in order to correct them. Mr. Post stated that he would also inquire regarding the mandated update of the Watershed Plan for the City's Storm Management Plan. His intent would be to come up ",ith funding sources and to relate this issue to the Water Quality Task Force, hoping to link these two efforts. . Mr. Post stated that he would be meeting with the Minnesota Department of Transportation on Thursday, September 16, 1999, The State has expressed concerns for how County Road I . . . D..."..r,~.,.,.. r, '-r .. ."" '''''I I" ~(Ar . ARDEN HILLS CITY COUNCIL - SEPTEMBER 13, 1999 23 intersection will turn out given the WisPark Road. The primary concern was how this would impact the frontage road for the Minnesota Drivers Exam Station and the surplus warehouse run by the State of Minnesota. One solution offered by the Minnesota Department of Transportation would be to build an S curve in the frontage road and move the road to the east. Mr. Post stated that he would provide the City Council with an update of these meetings at the next Worksession, COUNCIL COMMENTS AND COMMITTEE LIAISON ACTIVITY REPORTS Councilmember Larson stated that he had not attended the Newsletter Committee meeting. He believed that the primary discussion at this meeting had been the logo issue. Councilmember Larson stated that the first meeting of the Water Quality Task Force was scheduled for Thursday, September 23, 1999, Councilmember Malone stated that the Minnesota Department of Transportation had come up with a new plan entitled the ABC plan, which stands for Transit, Bottlenecks, and Corridors. Thc intent of this plan would be for a funding overlay to improve transit, reduce bottlenecks and improve corridors. Councilmember Malone stated that at the AMM meeting, Ted Mondale was present to discuss city sprawl. He felt it was ironic that one State agency wanted to stop sprawl while another wanted to build a commuter system to Saint Cloud, Councilmember Aplikowski stated that the Operations Committee would be meeting Thursday, September 16, 1999, Councilmember Aplikowski stated that the Minnesota Women in Government were preparing for a regional meeting. Councilmember Rem stated that she had attended the Northwest Youth and Family Services Board meeting, She stated that the budget was looking good and the organization was considering expansion to communities north of Ramsey County, COLlncilmember Rem stated that she had signed up for the Human Rights Conference being held next week. Council member Rem stated that she was still gathering names for the Website Task Force. She indicated that the City of Roseville would be demonstrating their GIS system and she hoped to attend this demonstration, Councilmember Rem stated that the Trinity Lutheran Church held a Community Fair last weekend. She indicated that the Ramsey County Sheriff Department had a booth for fingerprinting and picture identifications. She suggested that this activity be added to the City's Day in the Park event. DRAfT ARDEN HILLS CITY COUNCIL - SEPTEMBER 13, 1999 24 . Councilmember Aplikowski stated that she had heard the Healthy Youth Coalition would be holding a Town Hall meeting, however, she had not received any information regarding this event. Mayor Probst stated that he received a newsletter from the City of New Brighton that included a nice article about the history of the water system and the influence of the Arsenal upon it. Mayor Probst commended staff for the survey results on the softball program, which were very positivc. Mayor Probst stated that the Clean up Day with Shoreview would be coming up soon. Mayor Probst stated that Mr. Post had provided the Councilmembers with a handout regarding the Committee Recognition event. He hoped the Councilmembers would be involved and that there would be a good turnout. Mayor Probst stated that he received an invitation to attend a Red Cross dinner event that he will not be able to attend, He stated that the evcnt will include a guest speaker and will celebrate volunteerism. The dinner will be held Thursday, September 23, 1999 and he invited the . Councilmembers to attend, RSVP's must be received by Wednesday, September 15,1999. Mayor Probst stated that the individual he had hoped to forward to the Mctropolitan Council for the Parks and Open Space Commission appointment had not worked out and the City did not forward any other nominations. Mayor Probst stated that staff had been interested in having Cable Commission representatives, Coralie Wilson and Dave Sand visit with the City Council. Mr. Post stated that Dave Sand was tentatively scheduled to attend the Council Worksession on September 20, 1999. Mayor Probst noted that the City Council had discussed some sort of recognition of the local baseball teams. He felt this issue had become more complicated than he had anticipated. He had received some correspondence from the little leagues that had identified some teams that have done well and he felt that all the teams should be recognized in the near future. Mayor Probst suggested that the City Council discuss the next step in the hiring process for a new City Administrator. He had received copies of all the resumes sent in response to this position and sorted these resumes into several different categories. He indicated that most of those that he had selected in his first and second cut where included on thc list from Councilmembers Larson and Aplikowski. . Mayor Probst stated that at this point the Council must decide how to reduce the list of candidates down to a shorter list to interview. He did not feel there was an obvious cut-off number. . . ARDEN HILLS CITY COUNCIL - SEPTEMBER 13, 1999 DRAfT 25 Councilmember Larson stated that the first cut-off had occurred at 14 resumes. When he compared his list with Councilmember Aplikowski's list, the 14 resumes proved to be a good break. He felt that if the Council intended to develop a process to bring the number of candidates down to a more manageable number, the form used for the first cut would not be appropriate. This process worked well for the initial review, but he felt it was not systematic enough to continue with. He suggested that the list of 14 candidates be given to others to consider and reduce down to five candidates. These lists oftop five candidates could be compared to each other to determine which five match up the bcst. Another option would be to simply rank the remaining 14 candidates. Councilmember Aplikowski agreed that the rating system used worked well for the initial review. She had been amazed that Mayor Probst, Councilmember Larson and herself had come up with virtually the same list of candidates. She noted that it was difficult to gain a true feeling for an individual by simply reading a resume, She suggested that prior to the next cut, the Council discuss what they are looking for with regard to specific experiences and strengths. Mayor Probst suggested that each of the Council Subcommittee members pick out their top five candidates. These lists could then be compared and, ifthe Subcommittee was able to agree on five or less candidates, these names could be presented to the City Council at the September 20, 1999 Worksession. At that time, assuming that the agreed upon dates for interviewing were still acceptable, the Council could decide if the second day of interviewing would be necessary, Councilmember Larson stated that it had been difficult for him to single out one or two aspects to look for in each candidate and that the initial review process had taken him a great deal oftime. He felt that it was important to gain an overall understanding of a person's past and many small details to not stand out in the resumes. Mayor Probst agreed that it was difficult to get a feel for a candidate from the resume until the individual comes in for an interview. He noted that when Mr. Fritsinger had been selected, the selection had come down to two individuals. The other candidate had been a City Administrator and had a great deal of experience. However, in his interview, Mr, Fritsinger had discussed not only the high profile work of a City Administrator, but also his interest in the day-to-day efforts of running the City, Mayor Probst felt that the City had made a good selection with Mr. Fritsinger and he hoped that the Council would be able to find another person who is as down to earth and willing to support the future of the City. Mayor Probst asked staff how large the agenda was for the September 20, 1999 Worksession. Mr. Post stated that the agenda included four items to discuss, the City's Pavement Management Program; the petition from the residents on Old Highway 10 for the City to extend its water main to this area; his update on the meeting with the Metropolitan Council; and the discussions with Dave Sand from the Cable Commission, Mayor Probst suggested that the Council Worksession conclude with fUrther discussions of the City Administrator hiring process, . ADJOURN . . . DRAfT ARDEN HILLS CITY COUNCIL - SEPTEMBER 13,1999 26 MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to adjourn the meeting at 9:34 p.m. The motion carried unanimously (5-0). Dennis Probst Mayor Terrance R. Post Interim City Administrator NOTICE OF MEETINGS The next regular City Council meeting will be held Monday, September 27, 1999 at 7:30 p.m, at the Arden Hills Council chambers. . . . ..:... - - .. DRAFT MINUTES CITY OF ARDEN HILLS, MINNESOTA WORKSESSION MONDAY, SEPTEMBER 20,1999 4:45 P.M. - CITY HALL, 4364 WEST ROUND LAKE ROAD CALL TO ORDER Pursuant to due call and notice thereof: Mayor Dennis Probst called to order the City Council Worksession at 4:50 p.m. Present were Councilmembers Beverly Aplikowski and Paul Malone; Interim City Administrator, Terry Post; Public Works Director, Dwayne Stafford; Parks and Recreation Director, Thomas J. Moore; Associate Planner, Nancy Randall; Building Inspector, Dave Scherbel; and Administrative Secretary, Sheila Stowell. Councilmembers Lois Rem and Gregg Larson arrived at 5:10 p,m. and 6:05 p.m" respectively. Due to several of the Councilmembers yet to arrive, and to accommodate the evening's schedule, Mayor Probst reviewed various staff issues at the beginning of the meeting, MISCELLANEOUS ITEMS Code Enforcement Issues City Building Inspector, Dave Scherbel, reviewed a draft letter proposed for mailing to Mr. Dan Vaughan regarding various tower safety issues, specifically 'h inch radial ice. Mr. Scherbel referred to a December 8, 1993 letter in response to the design of tower structures for wind and ice, The letter was to a Mr. Roger Barton, P.E. of the Andrew Corporation from Scott McLellan, State of Minnesota Building Code Representative at that time, Mr. Scherbel updated Councilmembers on various tower issues, and stated that there were many antennas now on the tower that were not approved by the City, nor brought to the City's attention, Enforcement of this tower safety issue may affect Mr. Vaughan, as well as those who are leasing space on the tower. Stalf was directed to proceed with a certified notice to Mr. Vaughan regarding the code enforcement and safety issues identified by Mr. Scherbel in his draft letter. Parks and Recreation Department Update Parks and Recreation Director, Tom Moore, provided Councilmembers with an overview of recent park activities, including tree & stump removal at various parks; consideration of additional directional signs for parks; report of positive results of returned adult program surveys; drafting of the Winter Recreation; upgrading of the soccer program; planned offering of eleven (II) new recreation programs this fall. Mr. Moore observed that the City's new Recreation Program Supervisor was doing a great job with existing program, and incorporating new programming. . . . .. . DRAfT ARDEN HILLS CITY COUNCIL WORKSESSION - SEPTEMBER 20, 1999 2 Public Works Department Updatc Dwayne Stafford, Public Works Director, reported that the fence around the Public Works/Parks maintenance facility had been essentially installed, at a cost of approximately $5,000; the easement machine had been delivered and was in use; the re-roofing of Lift Station #4 was in progress by staff; and another watermain break had been experienced at Lake Valentine Road & County Road E-2. Mr. Stafford also provided Councilmembers with a draft of several proposed utility billing stuffers regarding the residential water meter replacement project, and the sump pump inspection information for residents. Mr. Stafford also provided a copy of the 2000-2002 Transportation Improvement Program for Ranlsey County for Council information, Mr. Stafford was directed to research and confirm that the street in the Tony Anderson development area was a dedicated City street and not just a "paper street," and verify and revise any legal documentation as required. Finance Department Update Terry Post, Interim City Administrator, distributed the City's most recent Investment Portfolio for Council information. Mr. Post also reported that the City had received a $1,000 corporate donation to be used for 1999/2000 park and recreation programs. Wispark Develooment, Shorcview Mr. Post reported on a recent meeting staff had attended with the Minnesota Department of Transportation (MnDOT) and Ramsey County Department of Public Works regarding the newly designed Wispark Road design in Shoreview as it lines up with County Road I and how it aligns with the State of Minnesota Surplus Warehouse, and the Drivers' Education property private driveway. Councilmembers discussed several possible options and discussion items included; Ramsey County's installation ofa temporary semiphore from the driveway linked to WisP ark Road/l- 35W ramp intersection stoplight; S.E.H. Engineering design completion; Rice Creek Watershed District concerns; previous written agreements with the City of Shoreview; potential abandonment or improvement by MnDOT of their training center; and equity issues involving Ramsey County cost participation in signalization projects. Comprehensive Plan Update Mr. Post reported that he and Associate Planner, Nancy Randall, had attended a meeting with Metropolitan Council staff regarding their concerns about apparent outstanding issues, . . . DRAFT ARDEN HILLS CITY COUNCIL WORKSESSION - SEPTEMBER 20, 1999 3 Mr. Post advised Councilmembers that the list of deficiencies originally communicated by the Met Council did not all need to be addressed. Mr, Post stated that staff was intending to submit the majority ofthe additional outstanding items to the agency by mid-October, and that he saw no need for an additional planning consultant to complete the remaining items, Councihnember Malone expressed his concerns regarding the uniformity of the Met Council's requirements, Councilmember Malone also reminded Councilmembers and staff that the Met Council's legislative authority only included review of the updates, not approval. Ms, Randall stated that she would contact other communities for a copy of their comprehensive plan update checklist to compare it to the City's. Mr. Post stated that the Met Council was mainly concerned with the City's original and ongoing philosophy for a full land-use plan for the Twin Cities Army Ammunition Plan (TCAAP), as it concerned the build-out capabilities of the water and sanitary sewer infrastructure system, Councilmember Malone questioned staff on the development of these issues, when the City Council was under the impression from previous staff reports that the project was nearly completed. Mr. Post responded that, after review of the City's internal files, it appears that verbal information, rather than required written information was provided to the Met Council by staff. Ms, Randall responded that former Assistant to the City Administrator had made a personal presentation to the Met Council, and it was his understanding that this met the requirements of the Met Council, as they did not inform the City that they needed additional written communication. Mr. Post stated that it was staff s goal to have the project completed by year-end, Emplovee Health Insurance Mr. Post informed Councilmembers that the employee health insurance through the Lakes Country Cooperative and Blue Cross Blue Sheild, would be increasing in the year 2000 by approximately 16%, thus increasing out-of-pocket expenses for those employees carrying family coverage. DISCUSSION ITEMS a. North Suburban Cable Commission Update. Dave Sand Mr. Dave Sand, the City's representative to the North Suburban Cable Commission and Access Corporation provided an update ofrecent Board actions on behalf of the City as franchise holder to the cable provider, MediaOne Corporation. . . . DRAFT ARDEN HILLS CITY COUNCIL WORKSESSION - SEPTEMBER 20, 1999 4 Mr. Sand made the Council aware of yet another offer to purchase Meredith Cable (MediaOne) by AT & T. The Cable Commission was still reviewing a proposed Transfer of Ownership, which it needed to respond to by November 15, 1999, Mr, Sand presented a copy of September I, 1999 Notice of franchise Violation sent to MediaOne by the Cable Commission addressing current customer complaints being experienced with MediaOne, cable provider for the City, Discussion included Mr. Post's attendance and involvement with the Commission's Telecommunications Advisory Meeting; the proposed 2000 Commission budget and proposed use of reserves and capital expenditures; the Council's need for input on the budget as it relates to the City's franchise agreement; future marketing for the Roadrunner product; and the City's current cable capabilities for resident information, b. Old Hil!:hwav 10 Water Main Extension Petition Discussion Mr. Post and Mr, Stafford reviewed the petition request and discussion ensued more fully on the issues surrounding this requested water utility capital project. Mr. Stafford reviewed the history of this request, stating that the City Council had originally considered, in 1996, installation of a segment of water line on Old Highway 10, south of Highway 96 to Wedgewood Circle, Due to higher than expected bids received for the project in 1996, and the limited resident support of this project, the Council rejected all bids. This area remains the only developed area of the City not served by City water and affects approximately sixteen (16) properties. Discussion included the City's existing assessment policy and the ramifications to the neighborhood; possible proportionate funding from the water utility; estimated cost of the project by Consulting Engineer, Greg Brown, at an estimated $125,000 total bid out with hydrants and fittings (or $25,00/foot); Mr. Stafford noted that the originator of the petition was not a resident, but has three undeveloped lots and is apparently interested in marketing them, lollowing availability of city services. Mr. Stafford also questioned whether or not this could be considered as an internal project by City staff. Engineering and construction concerns included the size of main to be installed; additional cost to homeowners of driveway cuts, and service connections; cathodic protection due to the acidic soils in the area or the need for plastic piping; potential assessment of $6 - 8,000 per property; the requirement for residents to pay for their portion of the main and service, but not needing to hook up at this time if they wanted to continue using private wells; and consideration of any assessment deferral. . . . OF", !:'c' FT " '~{A ARDEN HILLS CITY COUNCIL WORKSESSION - SEPTEMBER 20,1999 5 Mr. Stafford stated that the cost of the pipe, depending on the size, was more of a cost issue than the actual labor for installation. Mayor Probst left the meeting momentarily, and turned the gavel over to Acting Mayor, Beverly Aplikowski, After further discussion, and Mayor Probst's return to the meeting, staff was directed to notify property owners by letter of projected costs at 100% assessment plus connections, and schedule an informational meeting to be held at a future Council meeting, at which point, the City Council will make a determination as to whether or not to proceed with ordering a Preliminary Feasibility Report, If, following that infoffi1ation meeting, the project moves forward, the next step would be for the Council to prepare plans and specifications with the water main as the base bid, and other Old Highway 10 repair work as an alternate. c. Pavement Manal!:ement Prol!:ram (PMP)/2000 Proiect Scope Mr. Post provided an overview and reviewed the proposed neighborhood approach for future Pavement Management Program (PMP) project scope, Greg Brown, City Engineer with BRW, Inc" presented final recommendations to the City Council for candidate projects lor proposed 2000 street improvement projects and their impact on the five-year Capital Improvement Plan (CIP). Mr. Brown suggested that the Ingerson neighborhood be the project scope area in 2000 and that Council consider using budgeted 1999 funds on this project rather than carrying them over for future Round Lake Road, Phase II, reconstruction costs, Discussion items included street width related to cost savings and standards; significant deviation from previous approach to street projects done on a worst first basis; cul-de-sacs versus through- streets; a multi-tiered scenario with thirty-two feet for collector streets, local streets or cul-de- sacs at 28', minimal streets probably at twenty-four feet with mitigating issues being a subjective call. Further discussion included consistency in the City's assessment policy with residential streets assessed the same amount based on footage, not width; reducing pavement due to environmental concerns; use of existing spaces for storm ponding, with narrower streets in the Ingerson area, rather than needing to purchase land for ponding purposes; the need to develop additional criteria developed for future deviations; uses ofMSAS funds; use of West Round Lake Road, Phase II, funding and Surface Water Management funding; when to actually begin the neighborhood approach, and ramifications of initiating a project in the year 2000, rather than waiting another two (2) years, . . . D~l(AFT ARDEN HILLS CITY COUNCIL WORKSESSION - SEPTEMBER 20, 1999 6 Staff and Mr. Brown were directed to prepare a resolution authorizing preparation of a feasibility report for the first October City Council meeting for the Ingerson neighborhood, which would include the Tiller Lane/Cannon Avenue work, along with the North Snelling piece as an alternate. Staff and Mr. Brown were further directed to schedule an informational meeting for the neighborhood residents to provide them with the projected scope ofthe project. Staff and Mr. Brown were further directed to have the five (5) year projected project map and criteria available in the near future for public reference, d. Comprehensive Plan Update, Status Report Staff had updated Councilmembers earlier in the meeting on their recent meeting with representatives of the Metropolitan Council and the status of the City's Comprehensive Plan update submittal to the agency and apparent deficiencies noted by the Metropolitan Council staff review team, e. City Administrator Hirinl!: Process, Identify Interview Candidates and Schedule Dates for Interviews The Council discussed and sought consensus as a group on the six (6) candidates it wished to schedule interviews with on Monday, October 4 and Tuesday, October 5, 1999. Following the candidate selection for interview purposes, Council determined the interview ,process they wished to follow. Staff was directed to notify the unsuccessful candidates by mail of the Council's decision, ADJOURN MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to adjourn the meeting at 8:35 p,m, The motion carried unanimously (5-0). ,l;" 0*- . . . . MINUTES CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING SEPTEMBER 27, 1999 7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereot~ Mayor Dennis Probst called to order the regular City Council meeting at 7:31 p,m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Gregg Larson, Paul Malone, and Lois Rem. Absent: None Also present were Interim City Administrator, Terrance Post; Public Works Director, Dwayne Stafford; and Associate Planner, Nancy Randall; and Recording Secretary, Lori Rolfson. ADOPT AGENDA MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to adopt the agenda for the September 27, 1999, regular City Council meeting, The motion carried unanimously (5-0). CONSENT CALENDAR A. Claims and Payroll MOTION: Councilmember Malone moved and Councilmember Larson seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not alre y on the agenda. There were no public comments, UN INISHED AND NEW BUSINESS A. Planning Case #99-04, City of Arden Hills, Neighborhood Business District, Ordinance #315, Zoning Ordinance Amendment Ms. Randall explained that the City of Arden Hills requested that the City Council approve Ordinance #315 which would create a Neighborhood Business District. .. . . . ARDEN HILLS CITY COUNCIL - SEPTEMBER 27, 1999 2 Neighborhood Business designates small, isolated areas for neighborhood commercial land uses when they are compatible with surrounding residential uses. Commercial uses that are high traffic generators, noise generators or otherwise not compatible with residential neighborhoods, are inappropriate. Typically, Neighborhood Business areas will be located in intersections or nodes that are on the edge of residential areas, are not desirable sites for housing or have traditionally been occupied with neighborhood services. The City for some time has been contemplating the future of several commercial corners within the community, During the Comprehensive Plan Update process in 1998, the City Council discussed the creation of a Neighborhood Business District. Over the past several months the City staff has been working with the Planning Commission and has held discussion meetings including a public hearing for the Neighborhood Business District. The Planning Commission previously identified and discussed seven sites within the community that should be considered for inclusion into the Neighborhood Business District. The seven sites are as follows: . The northeast corner of County Road E and Old Highway 10, currently the Lindey's Restaurant, zoned B-2, General Business . The northeast corner of County Road D and Cleveland A venue, currently vacant, zoned B-2, General Business . The north corner of County Road D, New Brighton Road and Lake Johanna Boulevard, currently the Java Jungle coffee shop, zoned B-2, General Business . The northeast corner of County Road E2 and New Brighton Road, currently the Baptist Conference Council offices and the Ramsey County Library, zoned R-I, Single Family . The southeast corner ofConnty Road E2 and I-35W, currently vacant, zoned B-1, Limited Business . Highway 96 west of Ham line Avenue, currently the City Maintenance Facility, a Daycare and vacant, zoned B-1, Limited Business, and R-I, Single Family . 4703 Highway 10, currently the Big Ten Supper Club, zoned B-2, General Business At this time staff was asking that the Zoning Ordinance be amended to include a new Neighborhood Business District. Once the District has been established, staff may start the process of rezoning the above parcels. The Planning Commission requested staff follow up on the definition of a Tavern, which would not be allowed in the Neighborhood Business District. There is not a definition of Tavern in the State Statute or City Code. The Webster's dictionary defines tavern as an establishment where alcoholic liquors are sold to be drunk on the premises. The intent of Planning Commission was to allow restaurants to serve alcohol, but not have a full bar or be a bar that serves little food. The Webster's definition would not allow for a restaurant to serve alcohol. Staff would recommend modifying the recommended Ordinance #315 Section V, H, 2, c to state: "...Automobile related business, liquor stores, and restaurants exceeding 40 percent in gross liquor receipts of the total food and liquor receipts, would not be allowed in the Neighborhood Business District." ARDEN HILLS CITY COUNCIL - SEPTEMBER 27, 1999 3 . Ms, Randall advised that the Planning Commission recommended approval of Planning Case #99-04, Neighborhood Business District, conditioned on the word "business" being added after the word "related" in Section A, 2, c, And that staff further define taverns, either to be consistent with existing State Law definitions, or to establish its own definition for the purposes of this Zoning Ordinance, Ms, Randall stated that staff recommends the City Council approve Planning Case #99-04 and direct staff to publish Ordinance #315 with the modifications as stated. A summary for publication was attached to the staff report. Mayor Probst noted that the growing notion of urban villages, similar to the proposed Neighborhood Business District, tend to pull the businesses closer to the streets with the parking to the rear. However, the setbacks described in the proposed Ordinance do not seem to encourage this, He asked if this had been discussed by the Planning Commission, Ms. Randall stated that at the Planning Commission level there had not been much discussion regarding parking to the front versus building to the front. The discussions regarding setbacks had centered more around building setbacks from the residents than from the streets. The Planning Commission chose to allow a 20 foot front yard setback which is less than the setback allowed for any other Business Districts, . Mayor Probst stated that a new building being constructed in Roseville at the corner of County Road D and Fairview Avenue is more in keeping with the current model of the type of development being discussed, Councilmember Larson asked if a developer of a Neighborhood Business District property would still have the option of using a planned unit development in order to accomplish a type of development being described by Mayor Probst. Ms. Randall stated that a property owner would have the option of going through the planned unit development process it they felt that the Neighborhood Business District would fit and could design a development that would meet the intent being discussed. Mayor Probst stated that he was very happy with the proposed Ordinance and its intent. He was concerned that if the District was setup with the standard setbacks, a typical developer will use these setbacks as a baseline. However, if the District were to have requirements that would allow a development similar to the new construction on County Road D and Fairview Avenue, this would allow a starting point that would not require requests for variances in order to achieve this sort of development. He stated that the Java Jungle site will be difficult to deal with and he was not sure anyone would be willing to remove the current building and redevelop the site, He felt that the City should encourage building to the front of the property with the parking to the rear. Having the building backing up to a residential area with a large expanse of pavement to the front would not be pedestrian friendly. . Councilmember Rem stated that the Planning Commission had considered whether it would be preferable to have a building or a parking lot adjacent to the residential areas. The Planning . . . ARDEN HILLS CITY COUNCIL - SEPTEMBER 27, 1999 4 Commission had believed it would be better to have a building with landscaping adjacent to homcs. She agreed that some of the lots being considered for rezoning would lend themselves to pedestrian and bicycle traffic. However, those lots located on busier intersections would most likely see more vehicle traffic and the Planning Commission felt it more suitable for the parking to be to the front of these lots. With regard to the property at the northwest corner of County Road D and Cleveland Avenue, Mayor Probst stated that the owner of this New Brighton site has opted to remove the old building and build a new one, The building will be to the rear of the site with the parking to the front. From an outcome standpoint, this had not been what he had envisioned for the Neighborhood Business District. However, he felt that the proposed 20 foot setback may be acceptable considering that it does allow a building to be 30 feet closer than allowed in any other Business District. He stated that he was comfortable with the remainder of the Ordinance and requested the opinions of the other Councilmem bers regarding the setbacks, Councilmember Larson stated that he was comfortable with the proposed Ordinance as long as staff was able to offer the option to a developer to develop a site similar to the site in Roseville at County Road D and Fairview Avenue, Councilmember Aplikowski stated that she would miss neighborhood taverns as she believed that these were good gathering places for families. She found it interesting that there had been no definition for the word tavern, Her only concern regarding parking was that when parking is placed to the rear of a business it can be difficult to access with the number of turns needed to be made. She felt that if parking is to be to the rear it must be easily accessed and there must be plenty of space. She stated that she prefers buildings being placed to the rear with landscaped parking lots to the front. Councilmember Larson asked why mining would be allowed with a special use permit in the Neighborhood Business District as well as all other Zoning Districts. He was unable to envision what sort of mining use would lit in a residential area. Ms, Randall stated she believed that there are certain parameters within the State Law that require the City to allow mining in all districts to a certain extent. Limitations can be placed which was the reason for the special use permit requirement. Councilmember Larson noted that the Neighborhood Business District allowed research facilities with a special use permit. He stated that when he thinks of a neighborhood business, he thinks of a business that provides neighborhood services. He felt that some ofthe uses allowed with special use permits do not fit in the category of being a neighborhood service business, He asked if this had been discussed by the Planning Commission. Ms, Randall stated that the uses that would be permitted or not permitted had been determined by the Planning Commission, The Planning Commission had been provided forms to fill out to state their preferences. This information was collected by staff and staff included or excluded those uses according to the overwhelming responses, She stated that some definitions of uses where quite broad and may include uses that could be acceptable in a Neighborhood Business District. . . . ARDEN HILLS CITY COUNCIL - SEPTEMBER 27, 1999 5 Councilmember Larson stated that he was comfortable with the Land Use Chart, however, he had wondered ifthe Planning Commission had wanted the Neighborhood Business District to be areas that provide neighborhood services or something other than that. Ms. Randall stated that the intent of the Planning Commission had been primarily for neighborhood services, However, the Planning Commission had also wanted to take the property owner into consideration. The Planning Commission had not wanted to tie the hands ofthe property owners. The intent was to allow a variety of uses as long as they will fit well within a neighborhood. With regard to the property at County Road E2 and New Brighton Road, Councilmember Larson wondered how the neighbors would feel if these two institutional uses were redeveloped into a retail development. He stated that he would be surprised ifthis would be found acceptable in this area, Since retail is a permitted use in the Neighborhood Business District, he wondered about the inclusion of this site in the District. Ms. Randall stated that the County Road E2 and New Brighton Road site had been discussed by the Planning Commission and had been an area of concern for a resident at the public hearing. She stated that the site was currently zoned R-I and, ifthe Library or the Baptist Council were to move out, anyone wanting to continue to utilize the buildings as they currently are would have to request rezoning, The Planning Commission felt that a property owner in this situation would not request the Neighborhood Business District Zoning, rather they would most likely request another Business Zoning District. It was felt that if the future parameters of this property were spelled out in advance, it would be less likely that a developer would request a use that would be more of a nuisance to the residents, Ms. Randall stated that when it comes time to consider rezoning, this site will likely receive a great deal of discussion. She noted that the zoning could be left as is with an amendment to the Comprehensive Plan. At this time all seven identified sites have been designated in the Comprehensive Plan as Neighborhood Business District and it will have to be determined which of the sites are to be rezoned and which are to remain as currently zoned. Councilmember Larson asked if a public hearing will be held tor each individual site or will there be one hearing to consider all seven sites. Ms, Randall stated that the process could be handled either way. However, with the number of residents that attended the public hearing for the Ordinance, she believed that staff may separate the sites into certain groups. Staff will most likely consider the sites that will be the least objectionable first at one time. The other sites that may cause more discussion will be considered individually. She stated that residents will be invited to the public hearings within 350 feet of each site, as well as the property owners, Ms, Randall stated that intent ofthe Planning Commission was to take a closer look at each site to determine whether they were conforming or noncontorming at this time. Staff will be evaluating square footage's and setbacks now versus what would be allowed under the Neighborhood Business District and whether or not current uses would fit in the Neighborhood Business District. With regard to the issue of buildings to the front or rear, Councilmember Malone stated this had not been discussed in depth by the Planning Commission. He indicated one concem that had ARDEN HILLS CITY COUNCIL - SEPTEMBER 27, 1999 6 . been brought up was headlights shining into the windows of homes, He stated that he tends to lean toward buildings being to the front as this makes the appearance more inviting. He wondered what could be done with the setbacks to encourage this sort of development. Mayor Probst stated that with some of the locations being considered the buildings could be brought up to the front property line. He noted that in most urban areas sidewalks are located in the right-of-way. Depending upon the specific location and what the right-of-way consists of, he felt that a 20 foot setback may be acceptable. Council member Malone stated that the creation of a Neighborhood Business District was a good idea and would be an improvement for some of the identified sites as well as the City of Arden Hills. He suggested that the Ordinance remain as is and that it be made known that the City Council wished to be flexible in dealing with variances for front yard setbacks in order to encourage buildings being constructed to the front of the properties. Mayor Probst stated tbat the logic behind the Neighborhood Business District was to provide for a more pedestrian friendly area which would typically include sidewalks. He pointed out that the City of Arden Hills currently has no sidewalks and any pedestrian traflic is typically in the street. Councilmember Rcm pointed out that the Neighborhood Business District requires sidewalks and bike racks to be installed, She wondered if it would make sense to construct partial sidewalks in front of these businesses with no cOlmections, or if it would be better to hold off on sidewalks until future connections are available to City trails. . Mayor Probst stated that there is a City trail that leads to the County Road D and Cleveland A venue site and there are other trails that come close to other sites, He felt that the requirement of sidewalks would be easier to handle during a development approval process rather than waiting for future connections, Mayor Probst suggested proceeding as proposed by Councilmember Malone by either adding a statement to the Ordinance or to the motion, Councilmember Aplikowski stated that she did not feel that sidewalks should be a requirement if all entrances are to be behind the buildings. Councilmember Malone noted that there could be entrances on both sides, MOTION: Council member Larson moved and Councilmember Aplikowski seconded a motion to approve Planning Case #99-04, Neighborhood Business District, conditioned on: I. The word "business" being added after the word "related" in Section A, 2, c. Section V, H, 2, c being modified to state: "Automobile related business, liquor stores, and restaurants exceeding 40 percent in gross liquor receipts ofthe total tood and liquor receipts would not be allowed in the Neighborhood Business District." 2, . . . . ARDEN HILLS CITY COUNCIL - SEPTEMBER 27,1999 7 And to direct staff to publish Ordinance #315 and summary of the Ordinance with the modifications as stated above, Councilmember Malone requestcd an amendment to the motion to state that, in adopting this Ordinance, the current City Council feels that under certain circumstances variances may be appropriate in order to encourage the placement of buildings closer to the roadway with the parking to the rear. Councilmembers Larson and Aplikowski concurred with the amendment. The motion carried unanimously (5-0), Mayor Probst commended staff and the Planning Commission tor the work involved in creating the new Zoning District which will be a positive aspect to the City. B. Resolution #99-32, Providing for the Issnance and Sale of Senior Housing Revenue Bonds to Provide Funds for a Senior Housing and Health Care Project (Presbyterian Homes of Arden Hills, Inc. Project) Mr. Post explaincd that the City of Arden Hills was being asked to issue and sell a total of $25,766,000 in two bond issues for Presbyterian Homes of Arden Hills, Inc, in order to provide financing with respect to costs of the refinancing, acquisition, construction or renovation tor housing and/or health care facilities at several locations. These facilities are located in Arden Hills, Little Canada, Spring Park and Bloomington, Minnesota, and Ankeny, Iowa. The City has, on several occasions, worked with Presbyterian Homes to help facilitate the issuance of Revenue Bonds, This action being requested ofthe City Council will be the last in a series of steps taken thus far tllis year regarding this issue, The original projection by Presbyterian Homes had been approximately $32,000,000 and has been reduced according to their current projected needs. Mr, Post stated that he had been in contact with both the Presbyterian Homes as well as U,S, Bank Corporation and had learned that Presbyterian Homes had been able to successfully obtain title insurance for all the properties. Mr. Post advised that the City Council was being asked to adopt Resolution #99-32 entitled, "Resolution Providing for the Issuance and Sale of Senior Housing Revenue Bonds to Provide Funds for a Senior Housing and Health Care Project (Presbyterian Homes of Arden Hills, Inc, Project)," substantially in the form presented subject to non-substantial changes being approved by the City Attorney and Interim City Administrator; and authorize Mayor and Interim City Administrator to execute all necessary documentation. Mr. Post stated that Mr. Mark Meyer, representing Presbyterian Homes of Arden Hills, Inc., was available to answer questions. ARDEN HILLS CITY COUNCIL - SEPTEMBER 27, 1999 8 . Councilmember Larson asked if this development included the proposed joint project with Northwestern College, Mr. Meyer stated that this project was separate from the joint Northwestern College project. Councilmember Larson requested confirmation that the Northwestern College project was for a four story building, Mr. Meyer stated that this was correct. Councilmember Malone stated that he had not realized the soccer fields, north of County Road D, were owned by Presbyterian Homes, He requested confirmation that the City has used these fields in the past. Mr. Post stated that the City of Arden Hills has used these soccer fields on an occasional basis and has not used them at all this year. COlillcilmember Malone asked if it would be possible for the City to request that the Parks and Recrcation Department participate in the scheduling of the soccer fields, Mr. Meyer stated that the scheduling for the soccer fields had been turned over to Northwestern College. He indicated that the reason the fields were not in use this year was because the College has installed irrigation systems and has re-seeded the fields. Once the fields are ready, they will be made available for use by the City of Arden Hills. . Mayor Probst stated that one issue for the Parks and Recreation Department is that Northwestern College is currently scheduling the use of the fields and difficulties arise because the college straddles the boundaries of Arden Hills and Roseville. He asked ifthere was an agreement with a term between Northwester College and Presbyterian Homes, and if there was the possibility of the Arden Hills Parks and Recreation Department becoming the programming agent. Mr. Meyer stated that there was no term to the agreement with Northwestern College, He indicated that Presbyterian Homes has been encouraging the College to allow the City use of the property in Arden Hills, MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to adopt Resolution #99-32, Providing for the Issuance and Sale of Senior Housing Revenue Bonds to Provide Funds for a Senior Housing and Health Care Project (Presbyterian Homes of Arden Hills, Inc, Project), substantially in the form presented, subject to non-substantial changes being approved by the City Attorney and Interim City Administrator; and authorize Mayor and Interim City Administrator to execute all necessary documentation. The motion carried unanimously (5-0). C. Resolution #99-33, Requesting Ramsey County to Restrict Parking along a Portion of County Road I Mr. Stafford explained that this request was similar to a previous Resolution adopted by the City Council for the Cleveland A venue railroad bridge, In both cases the road does not meet the standards for parking on either side, Ramsey County, in cooperation with the City of Shoreview and Arden Hills, is proposing the reconstruction of County Road I, between I-35W and Schutta Road. The County is asking that the City of Arden Hills pass a Resolution to restrict the parking . along County Road I in order for the County to receive state aid approval of the project. ARDEN HILLS CITY COUNCIL - SEPTEMBER 27, 1999 9 . Mr. Stafford advised that staff recommends the City Council adopt Resolution #99-33, Requesting Ramsey County to Restrict Parking along a Portion of County Road I and authorize Mayor and Interim City Administrator to execute all necessary documentation, Councilmember Malone suggested that, if the City Council adopted the proposed Resolution, it would be appropriate for the City to request a memorandum of understanding from the City of Shoreview regarding financial cooperation with future improvements that cross over city lines. He noted that the City of Arden Hills is being expected to fund the portion of County Road I that lies witllin the City, He stated that neither Ramsey County or the City of Shoreview is paying attention to the City of Arden Hills with regard to access to County Road I and future development of the Arsenal. He felt that the City of Arden Hills had no other leverage but to request such a letter of understanding as a condition of approving the Resolution. He noted that when the Target store in Shoreview was constructed, the City of Arden Hills shared in the cost of required traffic lights, . Councilmember Larson confirmed that the suggestion was that the City receive assurance that there be ajoint undertaking of improvements at the north end of the Arsenal property, He asked Councilmember Malone if he had been concerned that Ramsey County and the City of Shoreview would expect the City of Arden Hills to fund and perform all the work. Councilmember Malone stated that this was a possibility. He stated that he would like to receive a memorandum of understanding from Ramsey County and the City of Shoreview stating that they are aware that the Arsenal at some point will develop. As a result of this development there will likely be a frontage road that will intersect with County Road I, at or near Schutta Road. If these organizations cooperate with their share of the improvements, this will allow the construction to take place. Councilmember Malone stated that the memorandum he was recommending would not make Ramsey County or the City of Shoreview liable for any certain expenditures. Rather it will provide the City of Arden Hills some assurance of future participation. Councilmember Larson confirmed that Councilmember Malone was suggesting that it be a condition of approving the proposed Resolution that a memorandum of understanding be signed by both Ramsey County and the City of Shoreview. Councilmember Malone stated that he did not feel this would be too much to ask. Hc requcsted confirmation that the City of Arden Hills will be involved in the funding of the County Road I reconstruction project. Mr. Post stated that the southern portion of County Road I from I-35W to Schutta Road does include cost participation by the City of Arden Hills, Councilmember Malone pointed out that this portion of County Road I is not heavily traveled by Arden Hills traffic, Councilmember Aplikowski concurred with Councilmember Malone's suggestion, providing that the issue can be handled in a inoffensive way, She felt that this request would be timely and it would be good for Arden Hills to be taken into consideration, . Mayor Probst agreed that this would be a reasonable request. Considering situations with the WisP ark development and Highway 96 reconstruction, he felt it would be important for the City of Arden Hills to obtain some assurance of participation. ARDEN HILLS CITY COUNCIL - SEPTEMBER 27,1999 10 . Mr. Stafford offered to draft a memorandum for review by the City Council. Mr. Post suggested that the City Council not take action on the Resolution this evening. This would allow City staff to meet with representatives of Ramsey County and the City of Shore view and for an agreement to be available at the time of Resolution approval. Councilmember Malone asked if the State of Minnesota should also be included in the agreement. Mr, Stafford stated that this project pertains to the County portion of the road only. Councilmember Larson asked if the City of Shoreview needed to be included in the agreement and if Arden Hills would be asking them for anything specific. Councilmember Malone stated that the plan for the development of the Arsenal includes a road out to County Road I near Schutta Road which will require an intersection, Ramsey County will be responsible for two legs of this intersection and the Cities of Arden Hills and Shoreview will each be responsible for one leg, Typically this would result in the cost being shared according to tlle responsibility of each portion of the intersection. He reiterated that the memorandum would not attempt to encumber any funds, it would simply assure that the other organizations involved are aware of certain expectations. He noted that the City of Shoreview ignored future development plans for the Arsenal when updating their Comprehensive Plan. MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to direct staff to meet with representatives of Ramsey County and the City of Shoreview in order to forge a memorandum of understanding regarding the impact of future development of the Arsenal on County Road I and, with this understanding, give direction towards their willingness to cooperate with their portions of future intersection development. The motion carried unanimously (5- 0). . D. Water Quality Task Force, Appointment of Chairperson Councilmember Larson stated that the Water Quality Task Force held its first meeting on Thursday, September 23, 1999 and that there had been a good turn out. The primary focus of the meeting had been regarding the charge adopted by the City Council for the Task Force. Some members of the Task Force werc concerned that the charge was too general. The Task Force decided to spend the next two months looking at a variety of issues. At that point the decision will be made whether or not thc Task Force should focus on something more specific or to follow the more general approach as suggested by the City Council. Councilmember Larson stated that at the meeting volunteers werc requested to serve as Chairperson. The only volunteer was Roger Aiken who was very enthusiastic about the position. Thc Task Force voted to appoint Mr, Aiken as Chairperson, however, Councilmember Larson stated that he was not sure this had been an appropriate procedure. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to appoint Mr. Roger Aiken as Chairman of the Water Quality Task Force, . ARDEN HILLS CITY COUNCIL - SEPTEMBER 27, 1999 II . Mayor Probst stated that, although the City Council has performed the appointments for committees and Task Forces over the past several years, this has not been an explicit requirement. Councilmember Aplikowski expressed her belief that Mr. Aiken would be capable of chairing the Water Quality Task Force and that the issues of the Task Force fall within his realm of expertise. Her only concern was that Mr. Aiken would do all the work himself and not delegate to other Task Force members. She did not feel that this concern would affect his ability to chair the Task Force. Councilmember Malone stated that he was not confident in Mr. Aiken's ability to chair the Task Force. He had reviewed work performed by Mr. Aiken on water quality issues and felt that the outcome was random and often with no point. He felt that this was a critical Task Force and that the City Council reserved the right to appoint a Chairperson that will achieve accomplishments for the City. Councilmember Larson stated that, although he has not always been in agreement with Mr. Aiken on issues that have been before the City Council, he did not feel these were strong enough reasons to believe that Mr. Aiken could not perform the functions of Chairperson of the Task Force. He pointed out that the position is a committee job and, in order for the Task Force to be successful, it needed someone who was willing to be the Chairperson, It was his belief that the members of the Task Force have balanced viewpoints and he was not concerned that Mr. Aiken would try to run the show. He noted that Mr, Aiken serves on the advisory committee for the Rice Creek Watershed District. . Councilmember Malone reiterated that he had not been impressed by work performed by Mr. Aiken in the past, He has reviewed reports that Mr. Aiken has presented to the City Council regarding the issue of drainage on his property and this information had been a compilation of various unrelated paperwork. He felt that the Water Quality Task Force would need a Chairperson capable of putting together reports and information that makes sense. Councilmember Aplikowski stated that, in some ways, she agreed with Councilmember Malone. However, since having served on the Finance Committee and witnessing Mr. Aiken's current work, she believed that Mr. Aiken's performance has improved. He has bccome more open to his ideas being picked through and is more willing to accept other ideas, She was not sure that whether or not the City Council preferred the way Mr. Aiken wrote reports would make him less capable of chairing the Water Quality Task Force. She stated that Mr. Aiken can be very enthusiastic and she would support his appointment as Chairperson of the Task Force. Councilmember Rem noted that there had not been other volunteers for the Chairperson position. She felt that if the Water Quality Task Force was willing to vote to appoint Mr. Aiken as Chairperson of the Task Force she would be willing to support this appointment. Mayor Probst stated that he would support the appointment as recommended by Councilmember Larson. He noted that Councilmember Larson is the Council liaison to the Water Quality Task . Force and will assist in assuring that this appointment is successful. ARDEN HILLS CITY COUNCIL - SEPTEMBER 27, 1999 12 The motion carried (4-1, Councilmember Malone opposed). . ADMINISTRATOR COMMENTS Referring to the bench handout regarding the applicants for the City Administrator position, Mr. Post stated that applicant number 13 had withdrawn from the process. This left five remaining candidates. Mr. Post stated that he had tentatively switched the Tuesday, October 5, 1999 time for which candidate number 28 was scheduled from 9:00 p.m. to 7:00 p.m. He had received tentative confirmation from the candidate's wife that this will be acceptable. This would leave the 9:00 p.m, slot open for any discussion the Council may wish to have. With regard to attendance for the September 30, 1999 volunteer picnic, Mr. Post stated that 37 individuals have confirmed that they will attend. This represents approximately 50 percent of the committee/task force members and slightly more than 50 percent of City staff. Mayor Probst asked what time the volunteer picnic will begin. Mr. Post stated that the picnic was scheduled to run from 5:30 p.m. until 7:00 p.m. Mr. Post stated that there were several Code enforcement issues that the City staff was currently dealing with. He stated that he would update the City Council on the progress of these issues, COUNCIL COMMENTS AND COMMITTEE LIAISON ACTIVITY REPORTS . Councilmember Larson stated that the Fire Board held a meeting last week. It was reported that Alliant T echsystems was shutting down some of its operations on the Arsenal which will result in the revenues received from Alliant Techsystems for fire protection being reduced, Councilmember Larson stated that the Fire Board suggested that the Fire Department move the purchase of a new tanker out to 2002. This had been the most significant piece of equipment that the Fire Departmcnt was proposing to purchase. The Fire Board had also raised the issue of the equity of City spending ofthe Fire Department balance as well as the revenues going into the fund, Councilmember Larson had informed the Fire Department that the City of Arden Hills would want some sort of accounting before discussing any further capital improvements. It was decided that there would be a meeting with representatives of the three cities to discuss capital improvements that need to be made. A spreadsheet will also be developed indicated who has benefited in what ways from the Fire Department in the past. Councilmember Malone requested confirmation that the Fire Department is planning to hire a full-time Fire Chief. Councilmcmber Larson stated that the Fire Department wants to have a full-time Fire Chief by the middle of 2001, It was also discussed at the meeting if the Fire Department needs a full time Fire Inspector. All three cities involved will be looking for the rationale and justification for this position. . Mayor Probst asked how this relates to previous discussions of a full-time Fire Marshall, Councilmember Larson stated that this was the term he had meant to use, He indicated that the Fire Department currently has an individual who does inspections, The Fire Board had wanted to know, if a full-time Fire Chief was hired, would this inspector remain on staff. ',."1 ARDEN HILLS CITY COUNCIL - SEPTEMBER 27, 1999 13 . Councilmember Malone did not feel that a new Fire Chief, if hired, should be employed by the Fire Department. He felt that the Fire Chief should be an employee of the cities, Councilmember Larson stated that how this position would be funded has not been discussed. There have only been internal discussions of whether or not the Fire Department should move forward with a request to hire a Fire Chief. Councilmember Larson stated that the Metropolitan Council had written to the City regarding the fact that there is approximately one million dollars in grant money available for pollution management. He had spoken with staff about the possibility of the City requesting some assistance for the Water Quality Task Force if it is found necessary. He indicated that he could not be more specific at this time as to what the funds would be used for. The deadline for submitting applications for thesc grant funds is October 29, 1999 and the funds require a 25 percent match, He suggested that the individuals responsible for preparing the City's Comprehensive Plan write a request for grant funds if the City Council chooses to ask for some financial assistance. Mr. Post noted that applications for funding assistance are often stronger when represented by more than one community. He was not sure of the willingness of the City of Roseville to participate in the tlmding being discussed. However, the City of Roseville has major impact to the City of Arden Hills' water shed, The City of Roseville has indicated in the past that they would be more than willing to work with the City of Arden Hills on various surface water management projects. He suggested that the City of Roseville be asked to become a partner for such a grant request in order to improve the success of being approved for the grant. . Mayor Probst stated that he would support a request for the grant funds if the City could define what the funds would be needed for. Councilmember Larson stated that the funds may be used for some hours of consulting time. Mayor Probst stated that Mr. Post had made a good point regarding a partnership with the City of Roseville. He noted that the water quality of Lake Josephine suffers from the run-off from Roseville and he felt that the City of Arden Hills may be able to make a case to justify having a consultant determine how this may be alleviated. Councilmember Larson stated that the only thing he was hesitant about was the 25 percent match requirement. He indicated that, if the City Council is in agreement, he would look into preparing an application for the grant money. Mayor Probst stated that it would be worth while to speak with the City of Roseville regarding a partnership. Councilmember Malone handed out copies of an article in the Arden Hills Notes to the City Council which discussed graphic standards, He was not sure who wrote the article and felt it ironic that the article ran in a publication that does not pay attention to its own use of graphics. . Councilmember Aplikowski stated that at the Operations and Finance Committee meeting there had not been many Committee members present and the Chairperson had not attended. She statcd that one issue that had been raised by a long-term member of the Committee was whether [lj~< /;J~~: ;.r' ARDEN HILLS CITY COUNCIL - SEPTEMBER 27, 1999 14 . or not this was just a busy work Committee, She had assured the Committee members that the City Council would be providing direction, The Committee had suggested that the City hold an emergency drill based on the recently adopted emergency plan. With regard to the Events Task Force, Councilmember Aplikowski stated that it had been discussed whether or not the Town Hall meeting should be held in January, She indicated that the timing of this event will make a difference with regard to who is on the Task Force and what the Task Force will be doing, She suggested that, with the hiring of a new City Administrator, the annual retreat be held prior to the Town Hall meeting. Mayor Probst suggested that the retreat for next year be moved out to the spring time to coincide with the ground breaking for the new City Hall, It was his understanding that the Energy Secretary has recommended that the President sign the bill. There apparently had been some questions regarding some changes related to the Department of Energy and there had been some concern that the bill may be vetoed, Mayor Probst assumed that since the Secretary of Energy was recommending the bill be signed that the legislation will be passed soon. This will allow a timeline to be established for the construction of the new City Hall. Councilmember Aplikowski stated that she planned to have a list of names for the Events Committee to present to the City Council by the end of October. . Councilmember Rem stated that the Parks and Recreation Committee would be meeting Tuesday, September 28, 1999. She indicated that she would be attending the volunteer picnic on Thursday, Council member Rem stated that she had attended the Human Rights Conference which was held in Shoreview. She indicated that she would be available attend the next meeting to discuss a cooperative project. Councilmember Rem stated that she would be attending the North Heights church anniversary celebration next weekend. Mayor Probst stated that he had received a letter from Roger Williams pointing out the reduction in cost regarding the MCES, Mr. Williams had offered to meet with the City Council and Mayor Probst suggested that he be invited to a future Council Workshop. With regard to the non-agenda packet, Mayor Probst stated that two letters had been received that he had found incredulous, One had been a comment about the Fire Inspector and Mayor Probst stated that the City had done a nice job in responding to this complaint. He had been disappointed to find an Arden Hills business reacting this way. The other issue was regarding Code violations and he stated tllat staff was continuing to pursue these issues. Mayor Probst stated that the I-35W Corridor Coalition Board will be meeting Wednesday, September 29, 1999 to prepare for a meeting with the full Metropolitan Council. That meeting . will be held Wedncsday, October 5, 1999 from 5:30 until 8:00 p,m, at the New Brighton Family . . . ARDEN HILLS CITY COUNCIL - SEPTEMBER 27, 1999 15 Service Center. Mayor Probst invited and encouraged the Councilmembers to attend this meeting. ADJOURN MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to adjourn the meeting at 9:01 p.m. The motion carried unanimously (5- 0). Dennis Probst Mayor Terrance R. Post Interim City Administrator NOTICE OF MEETINGS The next regular City Council meeting will be held Tuesday, October 12, 1999 at 7:30 p.m. at the Arden Hills Council chambers. . . . DRAFT MINUTES CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL MEETING OCTOBER 4, 1999 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER Pursuant to due call and notice thereof, Mayor Probst called to order the Special City Council meeting at 7:00 p.m, Present: Mayor Dennis Probst; Councilmembers Beverly Aplikowski, Gregg Larson, Paul Malone and Lois Rem. Absent: None PROSPECTIVE CITY ADMINISTRATOR INTERVIEWS The City Council conducted interviews for the vacant City Administrator position. The three (3) candidates were: . Jeffrey O'Neill . Roberta Co lotti . Joe Lynch Wright, MN Maple Grove, MN St, Paul, MN ADJOURNMENT Mayor Probst adjourned the meeting at 9:55 p.m. Dennis Probst Mayor Terrance R. Post Interim City Administrator . . . I DRAFT MINUTES CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL MEETING OCTOBER 5,1999 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER Pursuant to due call and notice thereof, Mayor Probst called to order the Special City Council meeting at 7:00 p,m. Present: Mayor Dennis Probst; Councilmembers Beverly Aplikowski, Gregg Larson, Paul Malone and Lois Rem, Absent: None PROSPECTIVE CITY ADMINISTRATOR INTERVIEWS The City Council conducted interviews for the vacant City Administrator position. The two (2) candidates were: . Edward Shukle . Kandis Hanson Mound,MN Kasson, MN Upon conclusion of the interviews, the City Council discussed tlle process for making a selection and conducting background and reference checks. ADJOURNMENT Mayor Probst adjourned the meeting at 9:55 p.m. Dennis Probst Mayor Terrance R. Post Interim City Administrator ~ e e e CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 10112/99 COUNCIL MEETING PAGE 1 OF3 CLAIMS PAID SINCE LAST COUNCIL MEETING 109/27/99) ";'1i:ltl:fliIiFltlli:bAWtWH:~:;ni:;:;:@WI;;;nIt;>n;I:ii;:iVi!XMtiiMi'il;';illlllilMllMtJlWe;:eiiie;@in:m:;ne;'ininn:@w 16579 09/27/99 Affinitv Plus Federal Credit Union 4,234.94 First October Pavroll 16580 09/27/99 leMA Retirement Trust - 457 1 140.54 First October Pavroll 16581 09/27/99 Public Emnlo~ees Retirement Association 2,861.70 First October Pavroll 16582 09127/99 Post Terrance 400.00 MileafIe & Exnense Reimb.-MGFOA Conference 16583 10/01/99 AMB Pronertv Comoration 4,328.00 October Rent/Gen OneratiOQ' Exn 16584 10/01/99 E-Z Recvclino 4 714.00 Sentember Service 16585 10/04/99 Lake Joharma Volunteer Fire Denartment 42 498.39 Fire Protection 4()99 16586 10/04/99 Hannv Faces Entertainment 47.98 DeDDsi! - Halloween Party 16587 10/04/99 Pitnev Works 465.00 Postalle-Meter II Subtotal . Paid Claims 60,690.55 II Paid Claims From Above- 60,690.55 Add Unpaid Claims, Page 3 of 3 - 50.972.01 Total Accounts Payable Claims for Council Approval, 10/12/99- 111,662.56 Note: Checks for unpaid claims totaling $142,287.34 were mailed on September 28, 1999 after approval at the September 27, 1999 Council Meeting. They were checknwnbers 16531 - 16578. This sequence corresponds to unpaid temporary nwnbers T1 - T48. Check numbers 16529 ~ 16530 were used for alignment. ."odyl_."""",,bW,lo;...J CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 10/12/99 COUNCIL MEETING PAGE20F3 UNPAID CLAIMS REGISTER: ~/~HtthUfl IjjKiii.iii'J,X ........................~ iMl.QliIN:t( ....... TOl 10/13/99 A & L Snnerior Sod 12.78 Sod-Manhole Area-Co Rd E T02 10/13/99 Accurate Press 1610.45 Printinl! Charnes T03 10/13/99 Advanced Lock & Kev, Inc. I 530.97 Lock Renair & ChanQ:es T04 10/13/99 Airtouch Cellular 95.91 Cellular Phone Service T05 10/13/99 Amerioride Anuarel & Paner 52.74 Uniform Purchase - P. Saxe T06 10113/99 Animal Control Services, Inc. 699.62 Dmz/Cat Enforcement - Sent T07 10/13/99 Badp-er Meter, Inc. 798.75 Utilitv Service AQ'Teement T08 10/13/99 BIUIUl LuAnn 240.00 sent Cleanjflo:"Cj;;;- Hall T09 10/13/99 BRW, Inc. 14495.38 Enc-ineerino- Services TlO 10/13199 CentllTv Fence Co. 5 948.00 6ft Chain Link Fence TlI 10113/99 Camorate Exnress 641.89 Office Sunnlies TI2 10/13/99 Davies Water Eauioment 520.31 Re~air CI.;;;:;;s74) TI3 10/13/99 Ferti2:. Lisa 15.00 Refund-~orts Mania TI4 10/13199 Herbst, Carol 60.00 Refund-Creation Station TI5 10/13/99 Hovme, Marv 30.00 Refund-Creation Station Tl6 10/13/99 Hvdro Sunnlv Company 650.26 1 1/2" MeterlFlanQ:e Set T17 10/13/99 Indeoendent Soorts Network 693.75 Uffin"ire Services 9/13 - 10105 Tl8 10113199 Indeoendent School District #621 315.00 Com;;uter Classes - S. Stowell T19 10113/99 Johnson, Gwen 30.00 Refund.Babvsittin. T20 10/13/99 Kath Brothers Fuel Oil Co. 33.87 Grease T21 10/13/99 Kauls Zigurds 96.00 Refund~Overchar;e Admin. Fee T22 10/13/99 Leae:ue of MN Cities 5 885.00 Annual Membershin Dues 9/1/99-8/31/00 T23 10113/99 Leiser David 72.00 Refund-Overchanze Admin. Fee T24 10113/99 Midwest Asuhalt Corn. 105.37 Road Renair Materials T25 10/13/99 Miracle Recreation 567.10 (2) Handican Accessible Picnic Tables T26 10/13199 Moore Thomas 95.52 Milea~emx;'ense Reimbursement T27 10113199 NCPERS Group Life Ins. 45.00 PERA Life - October T28 10113/99 Nextel Communications 117.47 Cellular Phone Service T29 10/13/99 North Suburban Cable Commission 395.00 Internet Modem T30 10/13/99 Olson Michelle 46.19 Mileape Reimbursement T31 10/13/99 Pace Analvfical 359.00 Water Testifi"; T32 10/13/99 Peterson Frarn & BerlID1an P A 5391.08 Auom~t Leila! Services T33 10/13199 Pitnev Bowes 148.00 SelVice-PostaQ:e Meter T34 10113/99 Pron Rec & Rev-Revenue 1 035.20 Fuel Purchases T35 10/13/99 Recreational Surfacers 3480.00 Resurface Hardcourt-Hazelnut Park T36 10/13199 Ripid Hitch 22.33 Tow RinO' Lock-Chinner T37 10113/99 Safety Kleen Comoration 106.23 DisDosal.HW T38 10113/99 Scherer Brothers Lumber Co. 332.97 Lift #5 & Hazelnut W. House - RoofRenairs T39 10/13199 Stafford, Dwavne 34.41 Mileap"e Reimbursement II Total- Unoaid Claims ~__ 46 808,55 II ..ndl"I<<OII""po~""1 } e e e , -'T e e e CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 10/12/99 COUNCIL MEETING PAGE30F3 UNPAID CLAIMS REGISTER: HTIliiiIW?I!'jjli!bkit? UlitliiilffiC!!!!!!!U!V! .................... !!"XUWMdlllllt!!flidMiiitNtll!!??!U!H!''!:W!!!!'!:!?!!H!H!!;! ..................... .....WM.M.MW.....'..... ................... .w.w.w. .......,. ........w............,.w.,..w .... .............. T40 10/13/99 Stowell Sheila 28.71 MileagelExoense Reimbursement T41 10/13/99 Timesaver Off Site Secretarial 463.00 Recordinl! Secretarv-CC & PC T42 10/13/99 Titchner Julie 25.00 Refund-Snorts Mania T43 10/13/99 Triarco Arts & Crafts 478.82 After School SUPDlies T44 10/13/99 United Rentals 351.48 Rental~Curbin2 Machine T45 10113/99 Universitv of MilUlesota 195.00 Public Sector Emolovrnent.IO/01-S. Stowell T46 10/13/99 US West Communications 1,841.87 Phone Service-City Hall, PW & Parks T47 10/13/99 Void 0.00 V oid.Adiustin. Entrv T48 10113/99 Werner JODi 30.00 Refund-Creation Station T49 10/13/99 West Weld 214.68 Shoo SUDDlies T50 10/13/99 Wrobel Gretchen 25.00 Refund-Snorts Mania T51 10/13/99 Xerox Comoration 509.90 Sentember Base Charge/Excess Print Charge Subtotal, Page 3 of3. 4,163.46 Pa.e 20f3 BrouQ:ht Forward - 46 808.55 Total Unnaid Claims SO,972.01 ..odyIO<<lOUtIt<pol"'blQ"doi""l ;; :':;;;';: :::ti:l: N ,::N; ~. ~:E .. 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" '0 ~ :~ " ~ ~ of 'Ej , " ~ . g i2 i '" ~ .; ~ ~ 0 " "I ~ "5. 8 j 0 'fi "0 ~ ;; "' 0 ~ ~ , ~ ~ 0 j ~ ~ ::! ~ c 0 ~ . ~ ~ . . ~ ." ~ (5 ~ ;j ~ '" ~ '" v; '" :t ~ ~ ~ '" '" ::E ~ ~ ~ '" "' u ;I~ ~ ~ ~ ~ ~ ~ M ~ !:: ~ ~ ~ ~ ~ N M ~ ~ ~ 8 ~ ;; N M ~ N ~ ~ N ~ 0 0 0 0 0 0 ;; ;; 8 8 0 0 0 0 0 0 0 0 0 0 0 0 N M " ~ 0 0 0 0 0 0 0 e 0 0 0 0 0 0 8 0 0 0 0 0 0 :> 0 e e s s s 0 0 0 0 ;:; 0 0 0 0 0 0 0 0 0 0 :;; ~ ~ '" . N N N N N N N N M M ~ M M M M ~ ~ ~ ~ ~ ~ ~ ~ ~'\'l" N l' ~ ~ ~ ~ ~ 0 0 ~ ~ M ~ ~ ~ ~ ~ 0 :;; ~ N s: ~ ~ ~ ~ ~ " 8 " ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 00 0 0 0 ~ i1' ;-'.n~ ~ ~ iO ~ ~ ~ ~ ~ ~ ~ ~ ~ iO iO ~ ~ ~ ~ ~ iO ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ N."'-"'" '", e e . . p~ E.~ ], ~ ~ [ .!!l "" ~ ~ 0 l:l ~ fr ~ Q . .g ~ .a .~.~ ~ :g g a ~ J:! 2 I- u.l ~ :g] Q ~ X .., j:L. ~ E ~ ~ b V)~3 ]! "t ] "g ~ ~'o~ ;; o Z 1 1 ~- ! ., . . . CITY OF ARDEN HILLS MEMORANDUM DATE: September 27, 1999 TO: Terrance R. Post, Interim City Administrator FROM: Dwayne Stafford, Public Works Director SUBJECT: Year 2000 SCORE Grant Request Staff requests Council approval of Res. #99-34, authorizing application for recycling grant funds for 2000. Funds through the Ramsey County SCORE grant available to the City amount for $19,554 for fiscal year 2000. The City has typically used these funds to assist in its residential recycling program costs. The following chart shows a history of SCORE grant monies received since 1994 compared to what the City is eligible for in the year 2000. YEAR SCORE GRANT PERCENTAGE FUNDS OF CHANGE FROM 1994 1994 $19,408 1995 19,326 - 0.42% 1996 19,127 -1.45% 1997 19,347 +0.31% 1998 19,514 +0,55% 1999 19,490 +0.41 % 2000 19,554 +0.75% Recommendation Staff recommends City Council approval and adoption of Res. #99-34 entitled, "Resolution Authorizing Application for Recycling Grant Funds for 2000, . . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 99-34 RESOLUTION AUTHORIZING APPLICATION FOR RECYCLING GRANT FUNDS FOR 2000 WHEREAS, the City of Arden Hills is eligible to apply for $19,554,00 in SCORE recycling grant funds; and WHEREAS, such funds would assist in continuing and improving the City's recycling program for the year of 2000. NOW THEREFORE, BE IT RESOLVED by the City Council ofthe City of Arden Hills, Minnesota, that the City Administrator be authorized to apply for such grant funds for the year of 2000. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF OCTOBER, 1999. DENNIS PROBST, MAYOR ATTEST: TERRANCE R. POST, INTERIM CITY ADMINISTRATOR ~ . . . .,r CITY OF ARDEN HILLS MEMORANDUM DATE: September 29, 1999 TO: Terry Post, Acting City Administrator FROM: --r. j. \'VL, Thomas J. Moore, Parks and Recreation Director SUBJECT: Park and Recreation Committee Appointments Backl!:round The City Council has previously received applications from four residents expressing interest in serving on the Parks and Recreation Committee. The four residents are: . Steve Zilmer, 3363 North Dunlap Street. . Jim Crassweller, 1661 Lake View Court, . Patrick Krenn, 1230 Wyncrest Court. . Don Tix, 1770 Lake Valentine Road, The committee currently has six (6) members. Chairperson Don Messerly and Council Liaison Lois Rem are recommending appointment ofthese four individuals. Recommendation The City Council may wish to consider the appointments of Steve Zilmer, Jim Crassweller, Patrick Krenn and Don Tix to the City's Parks and Recreation Committee at the scheduled Council meeting of October 12,1999, under the Consent Calendar. Councilmember Rem may have additional information or comments regarding these appointments, Enclosure 'DOv '\ . CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 ADVISORY COMMITTEE, COMMISSION, TASK FORCE APPLICATION FORM DATE: J~~ lI-z;Z~r4?J 3363 /1/ (j 1/1///..4;:; ;:;;- TELEPHONE:(H) hs/-6s9-/9.56 (W) 6/.;L. 907,-?RS:S- ~\1- .1 ~~;i; \J 1"",1 . NAME: - ADDRESS: (FAX) (E-Mail)2dmae.~Stl../V~. CdJY\ ADVISORY COMMITTEES: If you wish to be considered for more than one committee; please order in number of preference, (1bere are no current openings on the Planning Commission,) . Communications Committee RECEIVED MAY 1 4 1999 (1ft OF ARIll:N HIllS _ Operations and Finance Committee L Parks and Recreation Committee d.. Planning Commission TASK FORCES: The City has created four (4) task forces for the 1999 calendar year. The City is currently seeking members for the Maintenance Facility Task Force, and will be seeking members for the remaining task forces during the fall, 1999, Public Works/Parks Maintenance Facilities Task Force . City Events Task Force 2 Lake Quality and Environmental Task Force ~, ~ _ Web Page Task Force ~~\'yJ\ ( ~~ '\ ~ '\ (omli"OO) ~~ "i:jl ~\ ~\~ f"" I 'V r 11 - c f\ 1 Jf "1' · PHON,1 ~33'5.d;f1t';:~~39~\1\ . -~ --------- :-:::> , . CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS. MN 55112-!RIGetVED INTEREST SURVEY - CITY COMMISSIONS/COMMITTEESITAStl<fPB(lEISJ98 The City of Arden Hills is currently seeking candidates to fill vacancies on its6W~ Commissions, Committees and Task Forces for the 1999 calendar year. Descriptions of current advisory groups are attached. Membership normally requires a time conunitment of one meeting per month, Arden Hills residents interested in learning more about the conununity and local government are invited to return the attached interest survey for Council review and consideration. NOTE: Current vacancies exist on the City's Newsletter Committee. If you have questions, or need additional information, you are encouraged to contact City Hall: . Arden Hills City Council clo Brian Fritsinger, City Administrator 4364 West Round Lake Road Arden Hills, MN 55112 PHONE: 633-5676 FAX: 633-7839 CITY OF ARDEN HILLS INTEREST SURVEY - CITY COMMISSIONS/COMMITTEESITASK FORCES Please Complete and Return to City Hal -J\~ C~ssvrc-\l ~ ~k v:~"" r:~ NAME: ADDRESS: lie (, 1 PHONE: (.H) (, 3"3-1,:,S-(. (W) ~S--i1I.r3 (FAX) . AREAS OF COMMUNITY ~ f) o. -:/l . INTERESTIEXP~TISE: _/'E;~ ~ ~<"e<f'l:""'C'~ \ ~I'-""'-') ~!.l"~ \JeXQ""--l1.0 ~J ~ \^-' ~ ~ r#(I;;;WHli"gn,~;:;, c;:; 1~::j~ 'I~\ ~~~",\l1 ,~~. ~ (~~J \~v-j \D \~O ^6Y\ PHONE: (612) 633-5676 . FAX (612) 633-7839 . . . CITY OF ARDEN HillS 4364 WEST ROUND LAKE RP~E.\VED ARDEN HILLS, MN 55112.5j~. OCT ;) () 1998 INTEREST SURVEY - CITY COMMISSIONS/COMMITTEESrr ASK FORj:-!}S U\'L1 t tm o.r J\\\b d'l II ,1... The City of Arden Hills is currently seeking candidates to fill vacancies on its various proposed Commissions, Committees and Task Forces for the 1999 calendar year. Descriptions of current advisory groups are attached. Membership normally requires a time commitment of one meeting' per month. Arden Hills residents interested in learning more about the community and local government are invited to return the attached interest survey for Council review and consideration. NOTE: Current vacande, exi,t on the City's Newsletter Committee. If you have questions, or need additional information, you are encouraged to contact City Hall: Arden Hills City Council c/o Brian Fritsinger, City Administrator 4364 West Round Lake Road Arden Hills, MN 55112 PHONE: 633-5676 FAX: 633-7839 CITY OF ARDEN HILLS INTEREST SURVEY - CITY COMMISSIONS/COMMITTEESrrASK FORCES Please Complete and Return to City Hall: (j- 'i) /," 1) iJ7 NAME: -rAT(b..c1Z Pi'll \..(UC..NN 11... ADDRESS: Jct?' CJ CJ j Y\ c..re~+ CIoL<-v-1- PHONE: (H)t.-5/-c'3/-3\% (W)~l,;;/~S/'f-4J"~(FAX) 0L-- /1 r.;;::~.:);: ~C~ '\ lJiTnrnlSsit.:rYI-- ~<>..<~ ./ AREAS OF COMMUNITY J] INTEREST/EXPERTISE: o..rl<:' 0-^c.J. KeLf"'~~ N~s /dte./ Com.M;~eCL ~{1 \o\?o~C""\ ~\1-\~ J . PHONE: (612) 633-5676 . FAX '(612) 633-7839 CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 INTEREST SURVEY - CITY COMMISSIONS/COMMITTEESrrASK FORCES The City of Arden Hills is currently seeking candidates to fill vacarlcies on its various proposed Commissions, Committees and Task Forces for the 1999 calendar year. Descriptions of current advisory groups are attached. Membership normally requires a time commitment of one meeting per month, Arden Hills residents interested in learning more about the community and local government are invited to return the attached interest survey for Council review and consideration. NOTE: Current vacancies exist on the City's Newsletter Committee. If you have questions, or need additional information, you are encouraged to contact City Hall: . Arden Hills City Council c/o Brian Fritsinger, City Administrator 4364 West Round Lake Road Arden Hills, MN 55112 PHONE: 633-5676 FAX: 633-7839 RECEIVED NOV 3 0 1998 Ctf{6fAIOfNtltLLS CITY OF ARDEN HILLS INTEREST SURVEY - CITY COMMISSIONS/COl'vlMITTEESrr ASK FORCES Please Complete and Return to City Hall:@L NAME: Dnv T,x. ~ - ADDRESS: /77D ( ",~k~ t,~ ..--e Ref PHONE: (H) t.,:; '3 - "I ] S-I (W) (FAX) AREASOFCOM~TY INTERESTIEXPERTISE: ~PCN. ks- -6 ""f:.-yi.. ~SD.'L>e.f'7~M~-.fI-.---... .- t J\~~ DD~Jul t.~ ~ \1-~ /1fCl JvY' (612) 633-7839 VvX ~ . l;j! ~l1s NOl, PHONE: (612) 633.5676 . FAX -- ~ - ,. . . . . O'CT-05-1999 .. 13: 18 BRW 512 370 1378 P.01/02 . B~W._. ...... A~"MOr;IftE(iRQUPCI>>.\IW(Y MEMORANDUM BR.W Thresher Square; 700 South Third StI<ct Minneapolis, MN 55415 Phone: (512) ~70-0700 Fax: (512) ~70-1~78 To: Terrance R. PosUArden Hills Interim City Administrator File:37951 013 0101 From: Gregory S. BrownIBRW, Inc. Arden Hills City Engineer Date: October 6, 1999 Subject: Feasibility Study Authorization 2000 Pavement Management Program Backpround The City Engineer has completed a comprehensive review of existing streets within Arden Hills including calculating current PCI ratings for streets located ~outh of the CP Railroad right of way. The maimenance and reconstruction of residential streets is proposed to utilize a neighborhood approach and therefore the street ratings were compiled on both an individual basis and a composite neighborhood basis. The City Engineer discussed the findings of the rating review with the Council and Staff at the August, 1999 Working Session. The Council directed the City Engineer to prepare a recommended project scope for the 2000 Pavement Management Program (PMP), Recommp.nded Project Scone The City Engineer after discussion with Staff and Council has selected the Ingerson Neighborhood to be included in the 2000 Pavement Management Program. The Ingerson Neighborhood includes the following streets: Ingerson Road. Cannon Avenue, Carlton Drive, Fernwood Street, Fernwood CoUrt, Ingerson Court, Harnline A venue, Tiller Lane and Dellwood Court. Tiller Lane and Dellwood Court have recently been reconstructed to City standards and are therefor not included in the proposed 2000 PMP. RamUne A venue and Ingerson Road are both state-aid routes and the use of state-aid funds will be necessary to accomplish the projec..1:. The Reconstruction of the Ingerson Neighborhood streets will require resolution on a number of items prior to finalizing the scope of the project. The decision items include the following: . Whether to reconstruct Cannon Avenue with a Cul-de-Sac at Trunk. Highway 51 . Whether to reconstruct Tiller Lane with a cul-de-sac at Trunk Highway 51 . Whether to reconstruct or abandon Hamline Avenue between Tiller Lane and Ingerson Road. Whether to Reconstruct Hamline A venue south of Ingerson Road U;\WPDOCS\ARp....NHn..\2(IWPMPlFEASMEMO. W'PP DCT-05-i999 i3:i9 BRW 612 370 137B P.02/02 Mr. Terrance R, Post October 5, 1999 . Pagc 2 . Reconstruction of Cannon A venue to 28' or 32' width ReconstruC1:ion of Carlton Drive to 28' or 32' width Reconstruction of Fernwood Court to 24', 28' or 32' width Reconstruction of Ingerson Court to 16',20' or 24' width Reconstruction of Fernwood Road to 28' or 32' width Construction of a Storm Water Treatment Pond near Trunk Highway 51 Amount of State Aid Funds to use for the project Assessment rate for neighborhood residents . . . . . . . The above options should be analyzed in a feasibility report to assist Council with determining the final scope of the project. The feasibility report will consider the alternatives along with the associated. cost, operational and maintenance implications of each. Recon\Tn~ndation The Arden Hills City Enginecr recommends Council authorize the preparation of a feasibility report for the 2000 PMP which will address the above items and make recommendations on final project scope, funding sources, assessments and roadway design issues. A neighborhood meeting will be scheduled to collcct feedback from rcsidents for the cul-de-sac options and abandonment of Harnline Avenue. . cc: Nick LandwerlBRW Frank TicknorlBRW Mark LynchlBRW Dwayne Staffordl Arden Hills . U:\WI"DCXS\AlU)IDtllllL\2000rMf"I"FfiA..~MEMo.;WPD TOTRL P.02 . . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 99-56 A RESOLUTION ORDERING A PRELIMINARY FEASIBILITY REPORT IN THE MATTER OF THE 2000 STREET IMPROVEMENT PROJECT WHEREAS, the City has determined that it should consider improving certain property by reconstructing, rehabilitating or maintaining streets; and WHEREAS, the City Council must first secure a preliminary feasibility report in order to consider making the improvement; and WHEREAS, it is proposed to improve the following sections of roadway: . Hamline Avenue between Ingerson Road and Cannon Avenue; . Ingerson Road between Hamline Avenue and Lexington Avenue; . Ingerson Court between Ingerson Road and the Dead End to the southeast; . Fernwood Avenue between Ingerson Road and Carlton Drive; . Fernwood Court between Ingerson Road and the cul-de-sac to the south; . Carlton Drive between Tiller Lane and Tiller Lane; . Cannon A venue between Dunlap Street between Hamline A venue; and WHEREAS, it is the intent to assess the benefited properties for all or a portion of the cost of the improvement, pursuant to MN statutes, Chapter 429. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Arden Hills, Minnesota that the proposed improvement be referred to BRW, Consulting Engineers, for study, and that they are instructed to report to the Council with all convenient speed advising the Council in a preliminary way, as to whether the proposed improvement is necessary, cost- effective, and feasible, and as to whether the improvement should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended, PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF OCTOBER, 1999. DENNIS PROBST, MAYOR ATTEST: TERRANCE R, POST, INTERIM CITY ADMINISTRATOR \ e e . .BRW .. . Al:io\ME$i.'M06RE GIlQU>OOMPANY MEMORANDUM BRW Thresher Square 700 South Third Slreer Minneapolis, MN 55415 Phone: (612)370-0700 Fax: (612) 370-1378 To: Terrance R. Post/Arden Hills Interim City Administrator File:37951 008 8001 From: Gregory S, BrownlBRW, Inc. Arden Hills City Engineer Date: October 6, 1999 Subject: Payment Request #6 West Round Lake Road, Phase 1 Backl!round The City of Arden Hills awarded Forest Lake Contracting of Forest Lake, Minnesota the West Round Lake Road, Phase 1 project on March 8, 1999 for a total contract amount of $794,725.05, The City Council approved Change Order #1 on April 12, 1999 reducing the contract amount by $32,000.00 to 762,725.05. The City Council approved Change Order #2 on August 9, 1999 increasing the contract amount by $43,970,00 to $806,695.05. Project Status Forest Lake Contracting has substantially completed the project. The traffic switch was completed September 10, 1999. BRW and City staff have conducted a walk through inspection of the project and have provided a final punchlist of items for the Contractor to complete. Pay request #6 includes payment for sigual installation, siguage, striping and other miscellaneous work completed through September 30, 1999. Recommendation The Arden Hills City Engineer recommends Council approve pay request #6 in the amount of $30,698.44 to Forest Lake Contracting. A retainage of 5% is being held for the project. cc: Mark LynchlBRW Nick LandwerlBRW Dwayne Stafford/Arden Hills U:\WPDOCS\ARDENHIL\ROuNDLAK'CONSTRcru'AYMNT#6.WPD APPLICATION FOR PAYMENT NO. 6 , jBRW Copy Owner Copy Contractor Copy Inspector Copy e Project WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS Owner CITY OF ARDEN HILLS Owner's Project No. Engineer'S File No. 37951-005-2301 Contractor FOREST LAKE CONTRACTING Application Date 10/12/99 For Period Ending 9/30/99 -------------------------------------------------------------------- -------------------------------------------------------------------- STATEMENT OF WORK Original Contract Amount $ $ $ Net Change By Contract Amendment Contract Amount to Date Total Amount of Work Completed to Date Material Suitably Stored on Site but not Incorporated into Work $ $ Gross Amount Due to Date $ $ $ $ $ Less 5.00% Retainage Amount Due to Date Less Previous Payments Payment Due this Application 794,'725.05 11,970.00 806,695.05 769,734.34 0.00 e 769,734.34 38,486.72 731,247.62 700,549.18 30,698.44 . '. e e e I hereby certify that all items aod amounts shown are correct for the work completed to date. Contractor Forest T .~ke Contracting B~Ld-t~(;u Cod_s~J fx:oUQq:~MDate IDhJqq, (Name and Title) The work on this project and the application for payment have been reviewed and the amount shown is recommended for payment. By APPROVED FOR PAYMENT Owner City of Arden Hills By (Name and Title) Date /C4/9't Date APPLICATION FOR PARTIAL PAYMENT WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS eBRW File: 37951-005-2301 Seq. No/ MnDot No Item Unit Unit Price Contract Quantity Contract Amount To Date Quantity 10/07/99 Page: 2 To Date Amount -------- ------------------------ ------- ---------- --------- ----------- --------- ----------- 16 SELECT GRANULAR BORROW 2105.522 lCV) (P) 17 ROCK CONSTRUCTION 2105.601 ENTRANCE 18 AGGREGATE BASE CLASS 5 2211.503 100% CRUSHED LIMEROCK 19 2211.503 AGGREGATE BASE CLASS 5 100% CRUSHED LIMEROCK lCV) (P) TYPE 31 BASE COURSE MIXTURE 20 2331.514 21 TYPE 41 BINDER COURSE 411t:.510 :::~: WEARING COURSE 2331.508 MIXTURE 23 BITUMINOUS MATERIAL FOR 2357.502 TACK COAT 24 CONCRETE CURB & GUTTER 2531.501 DESIGN B618 25 100mm CONCRETE WALK 2521.501 26 75mm BITUMINOUS TRAIL 2521.511 27 WIRE FENCE DESIGN 2557.603 1.2V-9322 28 TEMPORARY CONSTRUCTION 2557.603 FENCE 29 MODULAR BLOCK RETAINING 2411,603 WALL ~o BITUMINOUS CURB ~5.501 m3 11.00 EA 800.00 t 14.50 m3 27,00 t 28.00 t 28,00 t 30.00 L 0.35 m 24.00 m2 24.00 m2 17,00 m 36.00 m 4.50 m2 180.00 m 10.00 2150,00 2,00 250.00 1805.00 945.00 665.00 1081. 00 2125,00 995.00 420.00 600.00 190,00 165.00 50.00 110.00 23650.00 1600.00 3625.00 48735.00 26460.00 18620.00 32430.00 743.75 23880.00 10080.00 10200.00 6840.00 742.50 9000,00 1100.00 2296.41 2.00 243.00 1928.00 1193.91 602,00 1131.77 2224.80 883.00 420,00 433.50 0.00 184.00 59.00 0.00 25260.51 1600.00 3523.50 52056.00 33429.48 16856.00 33953.10 778.68 21192.00 10080.00 7369.50 0.00 828.00 10620.00 0.00 WEST APPLICATION FOR PARTIAL PAYMENT ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS BRW File: 37951-005-2301 Seg, No/ MnDot No Item Unit Price Contract Quantity Unit Contract Amount To Date Quantity 10/07/' Page: 3 To Date Amount -------- ------------------------ ------- -~-------- --------- ----------- --------- ----------- 31 SODDING W/100mm TOPSOIL m2 2.40 3600.00 8640.00 2762.10 6629~04 2575.501 32 BALE CHECKS EA 6,00 100.00 600.00 0.00 0.00 2573.501 33 SILT FENCE m 7.00 260.00 1820.00 256.00 1792.00 2573.502 34 STREET SWEEPER (WITH 2123.601 PICK UP BROOM) 80.00 15.00 HR 35 TRAFFIC CONTROL 2563.604 LS 4000.00 1.38 36 TEMPORARY SIGNAL SYSTEM 2565.616 SIGSYS 52000,00 1.18 37 PAVEMENT MESSAGE 2564.602 (RIGHT/LEFT ARROW) EA 50.00 6.00 38 F&I SIGN PANEL, TYPE C 2564.531 m2 205.00 17.25 39 100mm DOUBLE SOLID LINE m 2564.603 YELLOW PAINT 3.22 210.00 40 100mm SOLID ,LINE m 2564.603 YELLOW PAINT 1.61 75.00 41 100mm SOLID LINE m 2564.603 WHITE PAINT 1.58 480.00 42 600mm SOLID LINE m 2564.603 WHITE PAINT 4,92 15.00 43 PAVEMENT MARKING m 2102.501 REMOVAL 1.50 200.00 44 SEED MIXTURE 200 2575.501 ha 8000.00 1.26 45 CONCRETE MEDIAN NOSE 2531.602 m2 100.00 12.00 1200.00 5520.00 61360,00 300.00 3536.25 676.20 120.75 758,40 73.80 300.00 10080.00 1200.00 2.00 1. 70 1.18 11. 00 9.94 210,00 75.00 480.00 15,00 200,00 0.00 8.00 160.00 6600.00 61360.00 55_ 2037.70 676.20 120.75 758.40 73.80 300.00 0.00 80. APPLICATION FOR PARTIAL PAYMENT WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS eBRW File: 37951-005-2301 Seg. No/ MnDot No Item Unit 46 200mm CONCRETE DRIVEWAY m2 2531.507 PAVEMENT 47 BITUMINOUS PATCH 0000.000 m2 Bid Schedule: B - STORM SEWER IMPROVEMENTS 1 2105.502 CLEARING TREE 2 2105.502 GRUBBING TREE 3 2105,507 e COMMON EXCAVATION m3 SEED MIXTURE 250 ha 2573.300 5 WOOD FIBER BLANKET 2575.523 m2 6 CONSTRUCT CATCH BASIN 2506.511 (600mm X 900 mm) m 7 375mm RCP CL 5 2503.541 m 8 525mm RCP CL 3 2503.541 m 9 600mm RCP 2503.541 m 10 900mm RCP CL 3 2503.541 m 11 600mm APRON W/TRASH 2501.515 GUARD EA ~ 525mm APRON W/TRASH GUARD EA ~.515 Unit Price 50,00 28.00 40.00 15.00 5.00 10000.00 2.50 425.00 72.00 85.00 85.00 165.00 1100.00 950.00 Contract Quantity 45.00 100.00 115.00 115.00 20496.00 0.50 4730.00 6.40 83.00 55,00 31. 00 165.00 1.00 2.00 Contract Amount 2250.00 2800.00 To Date Quantity 24.00 100.00 Subtotal: $ 4600.00 1725.00 102480,00 5000,00 11825.00 2720.00 5976,00 4675.00 2635.00 27225.00 1100.00 1900.00 229.00 138.00 24635.00 0.20 1932.38 6,36 78.00 56.25 31. 00 152.00 1.00 2.00 10/07/99 Page: 4 To Date Amount 1200,00 2800.00 465,550.12 9160.00 2070.00 123175.00 2000.00 4830.95 2703.00 5616.00 4781. 25 2635.00 25080.00 1100.00 1900.00 APPLICATION FOR PARTIAL PAYMENT WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS BRW File: 37951-005-2301 Seq. No/ MnDot No Item Unit unit Price Contract Quantity Contract Amount To Date Quantity 10/07_ Page: 5 To Date Amount -------- ------------------------ ------- ---------- --------- ----------- --------- ----------- 2000.00 13 900mm APRON 2501.515 W/TRASH GUARD EA 2000.00 14 OUTLET CONTROL STRUCTURE EA 2506.501 4400.00 15 INSTALL INFILTRATION 2506.602 SHIELD (CATCH BASIN) 16 INSTALL INFILTRATION 2506,602 SHIELD (MANHOLE) 17 100mm PERFORATED PVC/HDPE m 2502.541 PIPE DRAIN 18 CL-III RIPRAP 2511.501 19 CONSTRUCT MHCB 2506.511 (1200 DIA.) 20 CONSTRUCT MHCB 2506.511 (1800 DIA.) 21 FURNISH AND INSTALL 2506,521 CASTINGS Bid Schedule: C - SANITARY SEWER 1 200mm PVC PIPE SEWER 2503.601 SDR 35 2 200mm PVC PLUG 2503.602 3 CONNECT TO EXISTING 2506.602 MANHOLE 4 RECONSTRUCT MANHOLE 2506.601 5 INSTALL INFILTRATION 2506.602 SHIELD (MANHOLE) EA 225,00 EA 150.00 18.00 m3 80.00 m 550.00 m 875.00 EA 260.00 m 32.00 EA 50.00 EA 400.00 m 525.00 EA 150.00 1. 00 1.00 5.00 12.00 200.00 25,00 13.00 11.00 18.00 40.00 1. 00 1.00 3.00 4.00 2000.00 4400.00 1125.00 1800.00 3600.00 2000.00 7150.00 9625.00 4680.00 1. 00 1.00 5.00 12.00 160,00 25.00 12.34 10.18 17.00 Subtotal: $ 1280.00 50.00 400.00 1575.00 600.00 39,36 1.00 1.00 1.00 3,00 4400.00 1125.00 1800.00 2880.00 2000.00 678_ 8907.50 4420.00 219,370.70 1259.52 50.00 400.00 525.00 4" eBRW APPLICATION FOR PARTIAL PAYMENT WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS File: 37951-005-2301 Seq. No/ MnDot No Item Unit Unit Price Contract Quantity Contract Amount To Date Quantity 10/07/99 Page: 6 To Date Amount -------- ------------------------ ------- ---------- --------- ----------- --------- ----------- 6 ADJUST MANHOLE EA 175.00 4.00 700.00 3.00 525.00 2506.601 Bid Schedule: D - WATERMAIN 1 2104.523 2 2104.525 3 2104.501 4 ..523 2504.602 EA 400.00 SALVAGE HYDRANT ABANDON 200mm WATERMAIN 2,50 m REMOVE 200mm WATERMAIN 12.00 m SALVAGE GATE VALVE EA 175.00 200mm GATE VALVE AND BOX 300.00 EA 6 300mm WATERMAIN DIP CL 52 m 2504.603 80,00 7 200mm WATERMAIN DIP CL 52 m 2504.603 75.00 8 CONNECT TO EXISTING 2504,602 WATERMAIN EA 175,00 9 2504.602 10 2504.602 11 2504.602 12 2504,602 e~.602 300mm GATE VALVE AND BOX 1300.00 EA 200mm DIP PIPE PLUG EA 60,00 300mm DIP PIPE PLUG EA 90.00 DIP FITTING KG 4.50 HYDRANT W/GATE VALVE 2000.00 EA 3.00 310.00 90.00 3.00 3.00 310,00 30.00 2,00 2.00 1. 00 2.00 1450,00 2.00 Subtotal: $ 1200.00 775,00 1080.00 525.00 900.00 24800.00 2250,00 350.00 2600.00 60.00 180.00 6525.00 4000.00 3.00 377.00 23.00 2.00 1.00 309.00 36.30 2.00 2.00 1.00 2.00 1288.00 2.00 3,209.52 1200.00 942.50 276.00 350.00 300.00 24720,00 2722.50 350.00 2600.00 60.00 180.00 5796,00 4000.00 WEST BRW File: 37951-005-2301 Seq. Nol MnDot No Item APPLICATION FOR PARTIAL PAYMENT ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS Unit 14 100mm INSULATION m2 2504.605 Bid Schedule: A (ADD+/DEDUCT-) 1 TOPSOIL EXCAVATION 2105.507 Bid Schedule: B - LANDSCAPING 1 FALL GOLD ASH 2571.502 63mm CAL, B&B 2 SWAMP WHITE OAK 2571,502 63mm CAL, B&B 3 AMUR MAPLE 2571.503 3m HT" B&B 4 JAPANESE TREE LILAC 2571.503 3m HT" B&B 5 BLACK HILLS SPRUCE 2571.501 2.5m HT., B&B 6 COLORADO GREEN SPRUCE 2571.504 2.5m HT" B&B 7 RED TWIGGED DOGWOOD 2571.505 1m B&B 8 BLACK PUSSY WILLOW 2571.505 762m CONT. m3 TREE TREE TREE TREE TREE TREE SHRUB SHRUB 9 FEESEYS FORM RIBBON GRASS PLT 2571.507 2-YR #1 CONT. 10 IRRIGATION SYSTEM 0000,000 LS Bid Schedule: C - MEDIAN PAVER BRICKS Unit Price Contract Quantity 20.00 24.00 0.00 20000.00 275.00 325,00 275.00 300.00 320.00 350.00 40.00 40.00 10.00 4500.00 38.00 18.00 9.00 12.00 13 .00 7.00 30.00 32.00 620.00 1. 00 Contract Amount To Date Quantity 10/07/' Page: 7 To Date Amount 480.00 12,00 240.00 Subtotal: $ 0,00 23800.00 Subtotal: $ 10450.00 5850.00 2475.00 3600.00 4160.00 2450.00 1200.00 1280.00 6200.00 4500.00 30.40 14.40 7.20 11. 20 14.40 12.00 24.00 25.60 496.00 0.83 Subtotal: $ 43,737.00 0.00 0.00 8360.00 4680.00 1980e 3360.00 4608.00 4200.00 960.00 1024.00 4960.00 3735.00 37,86_ . APPLICATION FOR PARTIAL PAYMENT WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS eBRW File: 37951-005-2301 10/07/99 Page: 8 Seq. No/ MnDot No Item Unit Unit Price Contract Contract To Date To Date Quantity Amount Quantity Amount --------- ----------- --------- ----------- 180.00 13500.00 0.00 0.00 1 BRICK PAVERS 2521.610 m2 75,00 2 100mm CONCRETE WALK 2521.501 m2 20.80 -180.00 -3744.00 0,00 0.00 Subtotal: $ Grand Total: $. 0.00 769,734.34 - e Ii e e - .BRW .. . ADAMes: &. ~ GROUP i::oMPANY MEMORANDUM BRW Thresher Square 700 South Third Street Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 To: Terrance R. Post/Arden Hills Interim City Administrator File:37951 012 0101 From: Gregory S. BrownlBRW, Inc. Arden Hills City Engineer Date: October 6, 1999 Subject: Payment Request #1 Arden Manor Park Improvements McClung Drive Drainage Improvements Background The City of Arden Hills awarded Nadeau Utility, Inc. of Maple Grove, Minnesota the McClung Drive Drainage Improvements and Arden Manor Park Improvements Project on September 13, 1999 for a total contract amount of $158,617.45. Proiect Status Grading work at Arden Manor Park has been substantially completed and basketball court surfacing is scheduled to occur October 7. The contractor has constructed the concrete pad and footings for the new pavillion and will install the shelter in approximately six weeks. Work along the McClung Drive ditch has begun including the construction of a new wooden skimmer adjacent to a pond outlet. The project should be substantially completed with the exception of the shelter installation within approximately two weeks. Recommendation The Arden Hills City Engineer recommends Council approve pay request #1 in the amount of $94,405.68 to Nadeau Utility, Inc. A 5% retainage is being held for the project. cc: Mark LynchlBRW Nick LandwerIBRW Dwayne Stafford! Arden Hills U:\WPno::s\ARDENHIL\ARDMANOR'J>AYMNT#I.WPD APPLICATION FOR PAYMENT BRW Copy Owner Copy ,/ Contractor Copy Inspector Copy - NO. 1 Project ARDEN MANOR PARK IMPROVEMENTS MCCLUNG DRIVE DRAINAGE IMPROVEMENTS Owner CITY OF ARDEN HILLS Owner's Project No. Engineer's File No. 37951-012-0101 Contractor NADEAU UTILITY, INC. Application Date 10/12/99 For Period Ending 10/06/99 -------------------------------------------------------------------- -------------------------------------------------------------------- STATEMENT OF WORK Original Contract Amount $ 158,617.45 Net Change By Contract Amendment $ 0.00 Contract Amount to Date $ 158,617.45 Total Amount of Work Completed to Date $ 99,374,40 Material Suitably Stored on Site but not $ 0.00 e Incorporated into Work Gross Amount Due to Date $ 99,374.40 Less 5.00% Retainage $ 4,968.72 Amount Due to Date $ 94,405.68 Less Previous Payments $ 0.00 Payment Due this Application $ 94,405.68 - e e - I hereby certify that all items and amounts shown are correct for the work completed to date, By Contractor Date ID'l.Q'1 The work on this project and the application for payment have been reviewed and the amount shown is recommended for payment. By APPROVED FOR PAYMENT Owner City of A rrlen Hills By (Name and Title) Date /o/6A? Date BRW File: 37951-012-0101 Seq. No/ MnDot No Item APPLICATION FOR PARTIAL PAYMENT . ARDEN MANOR PARK IMPROVEMENTS MCCLUNG DRIVE DRAINAGE IMPROVEMENTS Unit Unit Price Bid Schedule: A - MCCLUNG DRIVE DRAINAGE IMPROVEMENTS 1 MOBILIZATION 2021.501 2 DITCH/CULVERT CLEANING 2105.511 3 TOP SOIL BORROW 2105.607 4 GEOTEXTILE FABRIC 2105.604 5 BOULDER (12" MINIMUM 2511.501 DIAMETER) 6 WOOD FIBER BLANKET 2575.523 7 SEEDING 2573.501 8 SODDING 2575.501 9 LANDSCAPE RESTORATION 2571.601 10 REMOVE AND REPLACE WOOD 2104.601 WEIR 11 TREE REMOVAL 2101. 502 12 HAUL EXCESS DITCH 2105.607 MATERIAL LS 1250.00 LF 9.25 CY 55,00 SY 1. 90 TON 95.00 SY 2.15 SY 1. 75 SY 3.25 LS 1400.00 LS 5049,00 EA 855.00 CY 2.50 Bid Schedule: 1 - ARDEN MANOR PARK .IMPROVEMENTS 1 MOBILIZATION 2021.501 2 TOPSOIL STRIPPING 2105.511 LS 6700.00 CY 1.45 Contract Quantity 1.00 600.00 40.00 125.00 80.00 1000.00 1000,00 1000.00 1. 00 1. 00 1.00 250.00 1.00 755.00 Contract Amount 1250,00 5550.00 2200.00 237.50 7600.00 2150,00 1750.00 3250.00 1400.00 5049.00 855.00 625.00 To Date Quantity 1. 00 0,00 0.0-0 0.00 0.00 0.00 0.00 0.00 0.00 1,00 0.00 0.00 Subtotal: $ 6700.00 1094.75 1.00 755.00 10/06_ Page: 1 To Date Amount 1250.00 0.00 0.00 0.00 0,00 e 0.00 0.00 0.00 5049.00 0.00 0,00 6,299.00 6700,00 ., 1094.75 APPLICATION FOR PARTIAL PAYMENT ARDEN MANOR PARK IMPROVEMENTS MCCLUNG DRIVE DRAINAGE IMPROVEMENTS eBRW File: 37951-012-0101 Seq, No/ MnDot No Item Unit :Price Unit Contract Quantity Contract Amount To Date Quantity 10/06/99 Page: 2 To Date Amount -------- ------------------------ ------- ---------- --------- ----------- --------- ----------- 3 REMOVE EXISTING FENCE LF 5.45 420.00 2289.00 420.00 2289.00 2104.501 4 REMOVE BITUMINOUS TENNIS SY 2104.503 COURT 2,00 5 SITE GRADING 2105.601 LS 17855.00 6 REMOVE HYDRANT 2104.523 EA 2170,00 7 CLASS 5 AGGREGATE SERVICE SY 2211.503 DRIVE 11.40 8 .:.501 2521. 511 REMOVE PICNIC SHELTER LS 2050.00 BITUMINOUS PAVING (BASKETBALL COURT) SY 31.65 10 2521.511 3" BITUMINOUS WALK SF 4.22 11 4" CONCRETE PAVEMENT SF 2521.501 (SHELTER FLOOR) 6.10 12 FURNISH AND. INSTALL LS 2540.602 18x30 PICNIC SHELTER 16255.00 13 FURNISH AND INSTALL WOOD EA 2554,602 BOLLARDS 260.00 14 24" RCP CLASS 3 2503.541 LF 34.45 15 24" RCP APRON WITH TRASH EA 2501.515 GUARD 1485,00 16 2511,501 RIPRAP CLASS II CY 81. 00 _:.603 6" DIP CLASS 52 LF 27.25 1000.00 1.00 1.00 365.00 1.00 570.00 370.00 540.00 1. 00 6.00 40.00 2.00 9.00 40,00 2000.00 17855.00 2170,00 4161. 00 2050.00 18040.50 1561.40 3294,00 16255.00 1560.00 1378.00 2970,00 729.00 1090,00 1000,00 1.00 1.00 350.00 1.00 250.00 160.00 640.00 0.50 0.00 40.00 2.00 16.00 0,00 2000.00 17855.00 2170.00 3990,00 2050.00 7912.50 675.20 3904.00 8127.50 0.00 1378,00 2970.00 1296.00 0.00 APPLICATION FOR PARTIAL PAYMENT ARDEN MANOR PARK IMPROVEMENTS MCCLUNG DRIVE DRAINAGE IMPROVEMENTS BRW File: 37951-012-0101 Seq. No/ MnDot No Item Unit 18 INSTALL HYDRANT WITH GATE EA 2504.602 VALVE 19 CONNECT TO EXISTING 6" 2504.602 WATER MAIN EA 20 COMMON BORROW (CV) (P) CY 2105.523 21 GRANULAR BORROW (CV) (P) CY 2105.522 22 MODULAR BLOCK RETAINING 2411.603 WALL SF 23 BASKETBALL COURT STRIPING LS 2564.603 (PAINT) 24 SOD WITH 4" TOPSOIL 2575.502 SY 25 SILT FENCE (HEAVY DUTY) 2573.502 LF 26 BALE CHECKS 2573.501 EA 27 WOOD FIBER BLANKET 2575,523 SY 28 SEEDING WITH 4" TOPSOIL 2573,501 SY 29 ORANGE CONSTRUCTION FENCE LF 2557.603 10/06_ Page: 3 Unit Contract Contract To Date To Date Price Quantity Amount Quantity Amount ---------- --------- ----------- --------- ----------- 2445,00 1. 00 2445.00 0.00 0.00 1260.00 1,00 11.27 1290.00 15.55 200,00 15.90 200.00 1725.00 1.00 3.20 2000.00 3.15 260.00 8.50 6.00 2.15 2000.00 1.20 2000.00 1.50 850.00 1260,00 14538.30 3110,00 3180.00 1725.00 6400.00 819.00 51. 00 4300,00 2400.00 1275.00 0.00 1290.00 200,00 251.33 0.00 0.00 260.00 0.00 1600.00 1600.00 560.00 Subtotal: $ Grand Total: $ 0.00 14538.30 3110.00 3996 . 15 0.00 -- 819.00 0.00 3440,00 1920.00 840.00 93,075.40 99,374.40 - , I, . . . ~ -' CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 99-36 A RESOLUTION ELECTING TO CONTINUE P ARTICIP A TION IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT CALENDAR YEAR 2000 WHEREAS, the Metropolitan Livable Communities act (Minnesota Statutes 473.25 to 473.254) establishes a Metropolitan Livable Communities Fund which is intended to address housing and other development issue facing the metropolitan area as defined by Minnesota Statutes 473.121; and WHEREAS, the Metropolitan Livable Communities Fund, comprising thc Tax Base Revitalization Account, the Livable Communities Demonstration Account, and the Local Housing Incentives Account and the Inclusionary Housing Account, is intended to provide certain funding and other assistance to metropolitan area municipalities; and WHEREAS, a metropolitan area is not eligible to receive grants or loans under the Metropolitan Livable Communities Fund or eligible to receive certain polluted sites cleanup funding from the Minnesota Department of Trade and Economic Development unless the municipality is participating in the Local I-lousing Incentives Account Program under the Minnesota Statutes, Section 473.254; and WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to negotiate with each municipality to establish affordable and life cycle housing goals for that municipality that are consistent with and promote the policies of the Metropolitan Council as provided in the adopted Metropolitan Development Guide; and WHEREAS, each municipality must identify to the Metropolitan Council the actions the municipality plans to take to meet the established housing goals through preparation of the Housing Action Plan; and WHEREAS, the Metropolitan Council adopted, by resolution after a public hearing, negotiated affordable and life cycle housing goals for each participating municipality; and WHEREAS, a metropolitan area municipality which elects to participate in the Local Housing Incentives Account Program must do so by November 15th of each year; and . . . RESOLUTION NO, 99-36 PAGE TWO OCTOBER 12,1999 WHEREAS, those negotiated affordable and life cycle housing goals are as follows: Housing Component Goal Affordability - Ownership 65% Affordability - Rental 35% Life-Cycle - Type (non-single family detached) 27 - 36% Life-Cycle - Owner/Renter mix 75 - 83/17% to 25% Density - Single family detached 1.8 to 2.3 units/acre Density - Multi-family 9 - 12 units/acre WHEREAS, for calendar year 2000, a metropolitan area municipality that participated in the Local Incentive Account Program during the calendar year 1999, can continue to participate under Minnesota Statutes 473.254 if: a) the municipality elects to participate in the Local Housing Incentives Account Program by November 15, 1999; and b) the Metropolitan Council and the municipality have successfully negotiated affordable and life cycle housing goals for the municipality. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Arden Hills, Minnesota that the City elects to continue participation in the Local Housing Incentives Program under the Metropolitan Livable Communities Act during the calendar year 2000. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12'h DAY OF OCTOBER, 1999. DENNIS PROBST, MAYOR ATTEST: TERRANCE R, POST, INTERIM CITY ADMINISTRATOR ~ Metropolitan Council Working for the Region, Planning for the Future 'If \ ~lV-......~.+.-AL~"'''''''>\" , .r".,-"2,.OX)","~. ::I. u..k- J~ 1/,.;-Wf1>..J.. r>P (e~.( ~ L ".., p;h~ . . . DATE: August 6, 1999 ~ REel TO: City Managers and Administrators AUG 0 9 1999 Thomas C. McElveen, Director of Housing and Redevelopment CITY OF ARDEN HILLS Certification of 1999 ALHOA FROM: SUBJECT: 'Plank you for your participation in the 1999 Metropolitan Livable Communities Act (LCA) Local Housing Initiative Program. Your community's commitment and involvement has contributed to the region's overall economic competitiveness and its tangible progress in providing affordable and life-cycle housing for metro area residents, Looking ahead to 2000, the Metropolitan Council seeks your community's renewed participation and continued cooperation in Livable Communities efforts. As part of the LCA legislation, the Council annually notifies each community of its "Affordable and Life-cycle Housing Opportunities Amount (ALHOA)". The ALHOA is derived from the formula prescribed in law including market value, tax capacity and tax rates by the county assessor. It is an amount oflocal expenditure to support or assist the development of affordable and life-cycle housing or maintain and preserve such housing. The enclosed ALHOA is the amount oflocal expenditure expected of the community during 2000. Communities have some flexibility in determining which local expenditures fulfill the ALHOA contribution. Examples include local dollars contributed to housing assistance, development or rehabilitation efforts, local housing inspection and code enforcement, or local taxes to support a local or county HRA. Incentives for your community's renewed participation include access to nearly $15 million for housing development, clean-up of polluted sites for business and housing development, and mixed-use and mixed-income development. Also, your community's ALHOA expenditure will be reported in the Council's Annual Housing Report Card required by the LCA. Your community's intent to participate in the 2000 LCA Local Housing Incentives Program is needed by Nov. 15. To help you in verifying your community's continued participation, a model resolution is enclosed. Planning assistance for staff or information presentations for elected officials are available by contacting your sector representative (see below). Questions about the ALHOA can be referred to Guy Peterson at 651/602-1418. . We look forward to continuing our mutual commitment to affordable and life-cycle housing. Thank you for your consideration. Sector Representatives: Anoka and Ramsey Counties Dakota and Washington Counties Hennepin County Minneapolis and S1. Paul Carver and Seott Counties Sandra Pinel Patrick Peters Tom Caswell Liz VanZomeren Carl Schenk 651-602-1513 651-602-1617 651-602-1319 651-602-1060 651/602-1410 V:\LIBRAkY'lCOMM1.JNDV\PEIEJ.N\I999\ALHOA Itr to new pc't99.doc 230 East Fifth Street St. Paul. Minnesota 55101-1626 (651) 602-1000 Fax 602-1550 IDD/TIY 291-0904 Metro Info Line 602-1888 An Equal opportunfty Employer '. EXPLANA nON OF . AFFORDABLE LIFE-CYCLE HOUSING OPPORTUNITIES FOR THE YEAR 1999 TO BE EXPENDED IN 2000 . Simply stated, here's how we determined you community's ALHOA for 1999 mat is to be expended in 2000. First, we determined the average market value of your city's houses in 1995, doubled it to arrive at a base value, We then found all of the 1995 high priced houses that were above this base amount and subtracted the base value from each of those high priced houses to arrive at an excess value number for each house. Next we added up all of those high priced house's excess values to arrive at the total base year excess number, This 1995 number doesn't change. We did the same for the current year, this time using the current market values for the houses and the current base value using the Consumer Price Index change according to the requirements of the legislation, If the current year's excess is bigger than the 1995 excess, we subtracted the 1995 excess from the current year's total excess to arrive at the Growth in Excess, We multiplied that Growth in Excess times your city's tax rate, This is the Affordable and Life Cycle Housing Opportunities Amount for this year. This means that if there is no growth in the total excess from 1995, then there is no Opportunities amount. Definitions: HOMESTEAD A homestead is defined as property regularly "homesteaded" by its owners. For farm homes, it represents the assessment of the farm house, a garage and one acre ofland only, CONSUMER PRICE INDEX (CPI) The Consumer Price Index measures the inflation factor in the u.s. economy, The Department of the Interior publishes this rate monthly along with a yearly average, For this program, the yearly average CPI is used. To ensure that this base value does not lose its meaning in future years the base value is increased by the CPI each year. This increased value approximately represents the effect of inflation on the market value of houses in your city. By changing the base value every year, the houses that were not included in the first base year calculation should not be included in future years just because the market value has increased due to inflation. Refer to attached sample city printont for assistance . Column A-Any town This is the name of your city . . . Column B-2500,OOO This is the 1998 value used for identifying homesteads in your city that were above this hurdle number. This hurdle number was the result of multiplying the base value (see above for the definition of the base value) times the CPI change from 1995 to 1998, Column C-255,736 This is the 1999 value used for identifying homesteads in your city that were above this hurdle number. It is exactly like Column B, except the CPI change is now from 1995 to 1999, Column D-200,OOO . This is the 1995 sum of all houses having values above the base value. It represents only those houses that were above the base value, and reflects only the amount left over after subtracting the base value from each house valuation. For example: If a high priced house had a value of $ 240,000 and the base value for the city was $ 235,000, then that high priced house had an excess of 5,000 (240,000 - 235,000 = 5,000). This original amount does not change. This original figure is used as the basis to determine if you city has had any growth in high priced homes since 1995, Column E-250,OOO This is the 1999 sum of the high priced homes having values above the current hurdle rate found in Colnmn C. Like Column D, it represents only the excess amounts not the entire home value. Column F-50,OOO Quite simply this is Column F minus Colnmn E. If your city has added higher priced homes since 1995 you should have a balance in this column. If you city has not seen an increase in the higher priced homes since 1995 there should be no balance in this column, There is no negative balance in this column. All negative values become zero. This number is the basis for all subsequent calculations on this form. Column G-125,OOO.OO . This number is your increased growth in higher priced homes (Column F) multiplied by you city's local tax rate (Column K), It represents the extra orooertv taxes received by your city on the higher priced homes identified in Column E. . Column H-230,000 This number is the total of all homestead property tax capacity (not market value of the properties) in your city times 4%. The number is calculated and supplied by your County Auditor. Why 4%? Since all higher priced homes will have a value above $72,000, then their tax capacity would be at 2%, However, since the program doubles the market value to arrive at the base value, then the tax capacity on the homestead tax capacity should also be doubled or 4% (2% x 2 = 4%). . Column 1-:-57,500.00 This number is the result of multiplying the 4% Homestead Tax Capacity (Column H) times your city's local tax rate (Column K). Column J-12,500.00 This column is the lower of Column G or Column l Simply stated it represents the calculated extra prooerty taxes your city receives from these higher priced houses, In some cases these extra property taxes may be the 4% Homestead Tax Capacity number (Colnmn J) rather than the Excess Growth number (Column G), In those instances, the growth of high priced homes is faster that 4% of the net tax capacity for the city. Column K-25.000 % . This is your city's local tax rate for 1999 as certified by your County Auditor. Column ~12,500.00 . This is the same as Column J. Opportunities Amount for 1999. It represents the Affordable Life-Cycle Housing Column M-125 This is the actual number of higher priced homes that had values above the 1998 hurdle rate. Column N-150 This is the actual number of higher priced homes that had values above the hurdle rate for 1999, Column 0-20.00% . This is the increase in higher price homes from 1998 to 1999. 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E ~ Il-<z~.s ~~.:l_ ~ . ~ '10 il..!'ti u..... !U~ ~ oe ~ "] ~ N ~~nl~' ~.. i' N ~a5< ~; # "~"I ~ ~~~ :;: ~a " H'I" ~ ~ ~ :;: ~" . - ~ ..>-< .. 3 ~ i = !] i! ~ <os ~" 'iI ~" ~;: :; j M ~ - ~~~~ .... ~ f;l 1.0. 'Q ~ U ~ # . ~ =: Iil ~ ~ .; ~ lie.:: r-: o i ~ _ 00 ~ of ., ~ 'I~' ! :::: :=: COil ~' ~ 11 iil S q; .::l :i' ~ 1. .. Xi U TO :!~~ -~ <- Wl11 ~ 8::.::I:;OJ':! r-- ... Xl U il 0\ :;. E := :::: M .c..:t:~~ Z ~~p ...... Q >cO. ~ j ~ ~ ~ ; ! ~~~ . i H . = ~ . d .'" . . . - CITY OF ARDEN HILLS MEMORANDUM DATE: October 8, 1999 TO: Mayor and City Councilmembers @ FROM: Terrance R. Post, Interim City Administrator SUBJECT: Resolution No. 99-37, Authorizing Application for Livable Communities Demonstration Program Backl!:round The City of Arden Hills is a member of the North Metro I-35W Corridor Coalition. This sub- regional association of seven (7) north metro cities has banded together to address transportation, housing, and jobs issues that would be difficult to undertake individually and miss the inter- relationships of the other communities, Application to the Metropolitan Council The Coalition Board has supported a $700,000 ($100,000 for each city) Livable Community Demonstration Account Grant request to evaluate the impacts of the Coalition's 2020 buildout scenario, and also to investigate transit opportunities within the Coalition through use of existing railways. Recommendation The Arden Hills City Council is asked to approve Resolution No, 99-37 entitled, "Authorizing Application for Livable Communities Demonstration Program" at the regular City Council meeting of October 12,1999, . . . . CITY OF ARDEN HILLS COUNTY OF RAMSEY ST ATE OF MINNESOTA RESOLUTION NO. 99-37 A RESOLUTION AUTHORIZING APPLICATION FOR LIVABLE COMMUNITIES DEMONSTRATION PROGRAM WHEREAS, the City of Arden Hills is a participant in the Livable Communities Act's Housing Incentives Program for 1998 as determined by the Metropolitan Council, and is therefore eligible to make application for funds under the Livable Communities Demonstration Account; and WHEREAS, the City is a member in good standing with the North Metro 1-35W Corridor Coalition, a Minnesota joint power organization under Minnesota Statutes, 1994, Section 471.59; and WHEREAS, the City and the Coalition have identified a proposed project within the Coalition geographic area that meets the Demonstration Account's purpose/s and critcria; and WHEREAS, the City concurrently certifies with other Coalition members that they will comply with the applicable laws and regulations as stated in the contract agreements; and WHEREAS, the City Council of Arden Hills, Minnesota agrees to act as co-legal sponsor with other Coalition members for the project for the project contained in the Demonstration Account application submitted on September 31,1999; NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Arden Hills, Minnesota that the City Administrator is hereby authorized to apply to the Metropolitan Council for the funding on behalf of the City of Arden Hills, and to jointly execute with other Coalition members such agreements as are necessary to implement the project on behalf of the City and Coalition as joint applicants. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF OCTOBER, 1999. DENNIS PROBST, MAYOR ATTEST: TERRANCE R, POST, INTERIM CITY ADMINISTRATOR