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Home My WebLink AboutCCP 10-18-1999 . . . , , FILE CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 AGENDA CITY COUNCIL WORKSESSION CITY HALL MONDAY, OcrOBER 18, 1999,4:45 P.M. 4:45 P.M. 1. Call to Order 4:45 P.M. 2. Discussion Items Planning & Zoning/Code Enforcement a. Code Enforcement Update 5:00 P.M. Parks and Recreation Ramsey County Parks Department, Tony Schmidt Park a. a. b. c. Public Works Old Highway 10 Water Main Petition Discussion Highways 10/96 Discussion St. Paul Water Utility Distribution Services Discussions Miscellaneous Administrative a. City Hall Land Transfer Update b. Draft Calendar, Year 2000 City Council MeetingfPlanning Commission Dates c. Council Vacancy, Appointment Process 7:30P.M. Adjourn 3. The above times may vary depending upon length of issue discussion. PHONE: (6511633-5676 · FAX (6511633-7839 . Tentative Oetober Meetinl! Sebednle Meeting dates, times and locations are subject to change. Please contact City Hall for the most current schedule. . Tentative November Meetiu Schedule Meeting dates, times and locations are subject to change. Please contact City Hall for the most current schedule. October 6 Planning Commission 7:30 P.M. November 3 Planning Commission 7:30 P.M. October 6 1-35W Corridor 7:00 P.M. November 8 Council Meeting 7:30 P.M. Coalition (Joint Meeting with Metropolitan Council) November 9 Water Quality Task Force 7:00 P.M. October 12 Water Quality Task Force 7:00 P.M. November 10 Communications 7:00 A.M. Committee October 12' Council Meeting 7:30 P.M. .(Tuesday) November II' VETERANS DAY CLOSED HOLIDAY October 18 Council Worksession 4:45 P.M. November 15 Council Worksession 4:45 P.M. October 21 Operations & Finance 7:00P.M. . Committee November 17 1-35W Corridor 5:30 P.M. Coalition Board Meeting October 2S Economic Development 7:00 P.M. Authority November 18 Operations & Finance 7:00 P.M. Committee October 25 Council Meeting 7:30 P.M. November 23 Parks & Recreation 7:00 P.M. October 26 Parks & Recreation 7:00P.M. Committee Committee November 24 Communications CANCELED October 27 Communications CANCELED Committee Committee November 2S & 1HANKSGNING CLOSED October 28 Water Quality Task Force 7:00 P.M. November 26 HOLIDAY November 29 Economic Development 7:00 P.M. Authority November 29 Council Meeting 7:30 P.M. &- . Memorandum Date: October 18 1999 Re: Tony Schmidt Park - Meeting Agenda From: Tim MciLwain To: Arden Hills City Council The following is to serve as the agenda for the meeting to discuss the concept design options for the buildings at Tony Schmidt County Park_ A. Tony Schmidt County Park 1. Opportunities 2. Issues . B. Building Design Concepts 1. Style versus theme 2. Historical examples 3. What is appropriate to the park C. Design Styles 1. Defining elements a. Building forms and massing b. Plan and fagade configuration c. Proportion and scale d. Materials and finishes e. Details 2. Cottage 3. Classical 4. Prairie D. Discussion . PH 612"904" 1 332 FAX 612"9047366 ", . . . ~~ ~.Q~ lD!l{,il~ 'cUe f' '4J2.i.A~'h-0v\ AGREEMENT This agreement, made and entered this 26th day of October, 1999, by and between the City of Arden Hills, a Minnesota Municipal Corporation, hereinafter referred to as "Employer" and Joseph P. Lvnch ,hereinafter referred to as "Employee." 1. POSITION The Employer agrees to employ Employee as its City Clerk! Administrator commencing on November 10 , 1999. Employee agrees to serve as the City Clerk! Administrator for the Employer and will devote his full business time and best efforts to the City and will not engage in any other business or occupation. Employee agrees to perform the duties of ilie City Clerk! Administrator as set out in the Arden Hills Ordinances and policies as they are now in effect, and as they may be amended from time to time. Additionally, Employee shall be required to perform such oilier duties as may be directed by the City Council from time to time. 2. SALARY The Employer agrees to pay Employee a starting salary of.JH...% ofthe maximum/top end of the 1999 salary range ($ 57,500 ) starting November 10 , 1999, and thereafter at such rate as may be fixed, from time to time, by the City Council. A performance and salary review will be given at the end of six (6) months (May 10, 2000) and at twelve (12) monilis (November 10,2000). Thereafter, Employee's salary and performance will be reviewed in November, 2001, and every twelve (12) monilis thereafter in accordance with the review of the compensation of other City employees and in compliance with the City's comparable worth plan. 3. DEFERRED COMPENSATION It is agreed that the Employee will continue as a participant in the Public Employee's Retirement Association (PERA) system. The Employer will allow Employee to enroll in the ICMA Retirement Corporation (ICMA) 457(b) deferred compensation plan. The Employer agrees to match contributions to this deferred compensation plan to a maximum of ~% of Employee's base salary. 4. ANNUAL VACATION, SICK LEAVE At Employee's hire date of November 10, 1999, Employee shall have a vacation leave balance of eighty (80) hours. Thereafter, the Employee shall continue his vacation leave accrual in accordance with current City policy, as amended from time to time; however the maximum accrual may not exceed the maximum established by the City's policy. During Employee's probationary period, the beginning vacation leave balance can be utilized by Employee. 5. HOLIDAYS Employee shall receive the same standard holidays as detailed in current City Ordinance. CITY ADMINISTRATOR AGREEMENT P AGE TWO .,.... . 6. INSURANCE Employee will receive the same per month/per employee allotment for benefits as detailed in City Ordinances/policy. Those benefits include health, dental, short-term disability, long-term disability, and life insurance. 7. DUES AND SUBSCRIPTIONS The Ernployer agrees to budget and pay the professional dues and subscriptions necessary to maintain Employee's membership in those national, regional, state and local associations for the good of the City and desirable for Employee's continued professional participation, growth and advancement. The Employee will detail and justify these expenses as a part ofthe City's annual budget process. 8. PROFESSIONAL DEVELOPMENT a. The Employer recognizes the need for, and encourages, the Employee to be active in professional activities and therefore, the Employer hereby agrees to budget and to pay the travel and subsistence expenses of Employee for professional and office travel, meetings, and occasions adequate to continue the professional development of Employee and to adequately pursue necessary official and other functions for the Employer, including but not limited to, the annual conference and meetings of the International City Management Association; the League of Minnesota Cities; the State Managers' Association; and such other committees thereof on which Employee is a member. . b. The Employer also agrees to budget and to pay for the travel and subsistence expenses for Employee for short courses, institutes, and seminars that are necessary for his professional development and for the good of the City. c. Notwithstanding the foregoing provisions, the Employer retains the right to limit or expand the Employee's activities described herein from time to time at its sole discretion. 9. GENERAL EXPENSES The Employer shall reimburse Employee for all business expenses incurred while representing the City, including, but not limited to meals, civic club memberships, and subscriptions. 10. TERMINATION AND SEVERANCE PAY For purposes of calculating severance pay, the Employee start date shall be November 10, 1999. Nothing in this agreement shall prevent, limit or otherwise interfere with the right of the Employer to terminate the services of Employee at any time, for any reason, subject only to the provisions of this agreement. Furthermore, nothing in this agreement shall prevent, limit or otherwise interfere with the right of Employee to resign at any time from his position with the City, subject only to the provisions of this agreement. . '" . . . CITY ADMINISTRATOR AGREEMENT PAGE THREE In the event the Employee is terminated by the Employer during such time that the Employee is willing and able to perform the duties of City Clerk! Administrator, then in that event, the Employer agrees to continue to provide and pay for the benefits set forth in paragraph "6" above for a period of up to one year following termination, and pay Employee at the time ofreceipt of his last paycheck a lump sum cash payment equal to the following: First six (6) months Six (6) months to twenty-four (24) months After twenty-four (24) months Sixty (60) day aggregate salary Ninety (90) days aggregate salary One hundred-twenty (120) days aggregate salary In addition to said severance pay, if Employee leaves the employ of the City, the Employee shall be paid for any unused vacation. Compensation shall be given for any unused sick leave in accordance with City policy. If Employee voluntarily resigns his position with the City, the Employee agrees to give the Employer thirty (30) days advance notice. 11. HOURS OF WORK It is understood that the position of City Clerk! Administrator requires attendance at evening meetings and occasionally at weekend meetings. It is understood that employee may be absent from the office to a reasonable extent in consideration of extraordinary time expenditures for evening and weekend meetings at other than normal working hours. 12. AUTOMOBILE Employee shall be paid $275.00 per month to use his personal automobile for City business within the Twin Cities metropolitan area. During the Employee's first six (6) months of employment, Employer shall reimburse Employee for any down payment or up front costs associated with the acquisition of a personal vehicle, with such reimbursement being limited to a maximum of twenty percent (20%) of the vehicle's fair market value. Said monthly allowance shall be subject to change upon mutual consent of Employee and the Employer. This amount will be reviewed at the performance and salary review dates. 13. GENERAL CONDITIONS OF EMPLOYMENT If any provision, or any portion thereof, contained in this agreement is held to be unconstitutional, invalid or unenforceable, the remainder of this agreement, or a portion thereof, shall be deemed severable, shall not be affected, and shall remain in full force and effect. 14. INDEMNIFICATION Employer shall defend and indemnify Employee, pursuant to Minnesota Statutes 9 466.07 and 465.76. CITY ADMINISTRATOR AGREEMENT PAGE FOUR THIS AGREEMENT shall become effective on November 10, 1999. IN WITNESS WHEREOF, the City of Arden Hills (Employer) has caused this agreement to be signed and executed on its behalf by its Mayor, and the Employee has signed this agreement, in duplicate, the day and year first written above. CITY OF ARDEN HILLS EMPLOYEE BY: Dennis Probst, Mayor Joseph P. Lynch " . . . 10/15/99 FRI 15:12 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECT I ON ID ST. TIME USAGE T PGS. SENT RESULT . . CIty of Arden Hills ********************* .*. TX REPORT *** ********************* 0428 10/15 15:11 00'56 2 OK ~001 4810551 ~II,R~~ ~/t~ '><:~~>~pO~ X ;Jd,\fL.-' V1'-'(U {;; 10/15/99 FRI 15:13 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION 10 ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills 141001 ********************* *** TX REPORT *** ********************* 0429 2281753 10/15 15:12 00'39 2 OK 10/15/99 FRI 15:14 FAX 6126337839 TRANSMI SS ION OK TX/RX NO CONNECTION TEL CONNECT I ON In ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills I4J 001 *** ********************* *** TX REPORT ********************* 0430 6123701378 BRI!, INC. 10115 15:13 00'40 2 OK 10/15/99 FRI 15:10 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . Cl1:y of Arden HH 1 s Ig] 001 ********************* *** TX REPORT *** ********************* 0427 6333846 10/15 15:09 01'21 2 OK 10/15/99 FRI 15:08 FAX 6126337839 TRANSMISSION OK TXlRX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills I4i OOi ********************* *** TX REPORT *** ********************* 0425 6286833 10/15 15:07 00'40 2 OK 10/15/99 FRI 15:09 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills 141001 ********************* ... TX REPORT ... ********************* 0426 6339550 10/15 15:08 00'38 2 OK . . . , CITY OF ARDEN HILLS MEMORANDUM DATE: October 15, 1999 TO: Mayor and City Council Terrance R. Post, Intcrim City Administrator ~ Administrator Comments for the Octo her 18, 1999 Council Worksession FROM: SUBJECT: 1. Discussion Items Plannin!!: & Zoninl!lCode Enforcement a. Code Enforcement Update Code Enforcement Official Dave Scherbel, and Associate Planner Nancy Randall, will update the Council on recent Code Enforcement activities. This information is maintained in an internal City database. Parks and Recreation a. Ramsey County Parks Department. Tony Schmidt Park Mr. Holmberg of the Parks Department, and the County's architectural subcontractor, will present proposed designs for six (6) structures (beach house, picnic shelters, restrooms) at Tony Schmidt Park, and seek input from Council on the design plan. Public Works a. Old Hi!!:hway 10 Water Main Petition Discussion City Engineer Greg Brown may have preliminary costing information on the proposed project. Council may wish to discuss the special assessment implications of this information. b. Hi!!:hways 10/96 Discussion Council may wish to begin discussion on which design alternative (i.e., build as is, ramp option, or frontage road option) it wishes to formally endorse at the October 25,1999 Council meeting. c. St. Paul Water Utility Distribution Serviccs Discussions Mr. Stafford will brief Council on the array of distribution services the St. Paul Water Utility is proposing to provide the City of Arden Hills in exchange for taking over ownership of water infrastructure assets. . . . CITY OF ARDEN HILLS MEMORANDUM DATE: October 15, 1999 TO: Mayor and City Council &It. o.h ^ J Dave Scherbel, Building Officiall.~'1 ~ Code Enforcement Update FROM: SUBJECT: Arden tower Staff sent a letter to Mr. Dan Vaughan on September 17, 1999, relaying the public safety concerns City staff has regarding the tower. On October 8,1999, I had a meeting with Mr. Vaughan at City Hall. Mr. Vaughan requested review of the City files on the tower property, and did so at that meeting. Copies of specific file items were copied for Mr. Vaughan. Mr. Vaughan stated that he had a meeting with EEl Engineering on October 12, 1999, and wished to obtain all the information he possibly could on the tower. Mr. Vaughan also stated that he did not have any of the original construction documents that were part of Planning Case # 81-05. Mr. Vaughan also acknowledged that the tower was never originally designed for Yz" radial ice, and that he doubted the tower would meet current code, but was willing to do whatever it took to make the tower safe, including the rebuilding of the tower. Mr. Vaughan stated that he had already started to obtain quotes on the construction of a new tower. Staff comments Regarding the Arden tower, staff suspects the tower will not meet code and Mr. Vaughan will seek to rebuild tower. Perkins Restaurant The following is a brief update on the past history regarding the Perkins restaurant. The Fire Inspector for Lake Johanna wrote orders to post a no parking sign in front of the building's fire connection on July 14, 1999, to be completed by August 14, 1999. On August 17, 1999, the Fire inspector reinspected the property and found the sign had not been posted. On August 18, 1999, the Fire Inspector sent a second notice indicating that the sign was to be installed no later than September 17, 1999, or a citation would be issued. The sign was not posted as of September 18, 1999, and the Fire Inspector issued a citation on September 21, 1999. Memorandum, Code Enforcement Update Page Two October 15, 1999 . Mr. Cory, (owner of Perkins restaurant) informed the Fire Inspector that he was going to shut-off his sprinkler system. The Fire Inspector responded by letter on September 22, 1999 that by simply shutting off the sprinkler system he would remain in violation of the fire code that required all sprinkler systems to be maintained in good working condition. On October 1, 1999, the Fire Inspector received a letter from Mr. Cory's attorney stating that they were going to remove the sprinkler system and that if we had any issues we should contact them innnediately. The Fire Inspector notified Mr. Cory that he could remove the sprinkler system, but advised him that if he were ever to expand his business, he would probably be required to reinstall the sprinkler system. Staff comments Regarding Perkins restaurant, staff is ofthe opinion that if the restaurant were to be built today, would it be required to have a sprinkler system. The answer is no because the restaurant has less than 300 occupants. Since the sprinkler system would not be required today, than staff is of the opinion they could remove the sprinkler system and not be in violation of any city code. Staff contacted the state building code for their interpretation and it concurred with city staff. . . 10/14/1999 19:09 6126994415 KEN NIMMER PAGE 02/02 D..... -o.~-.(7\F !\ . iI"'- f"" On October 5, 999, Pre<lident Clinton signed the Defense Authorization Bill. As part of that bill, the Secretaly of y may convey to the City of Arden Hills, Minnesota all right, title, and interest of the United States in lUId to a pllIcel of rea! property, including improvements thereon, consisting of approximately 4 ""re. at the Twin Cite. Army Ammunition Plant, fer the pw:pose of permittiO!! the City to con<truct a city hall complex On the parceL DRAFT . MEMORANDOM OF UNDERSTANDING To implement this bill, the City of Arden Hills proposes to enter into a Memorandum of Understanding (MOU) with the T"Win Cities Army Ammunition Plant (TCAAP). The intent oftbi. MOU is to defme prooodural requirements, funding, roles o.nd responsibilities to successfully execute this land transfer in an expedient manner_ De""ription of Property.. The "",,,,,r """"'ge and legal description of the real property to be conveyed under this agreement shall be determined by surveys satisfaclOlYto the Army_ As outlined in the bill, the cost of the Slitvey .hall be b<>rne by the City of Arden Hills, Environmental Compliance - The City of Arden Hills shall med the procedural requirements of Department of Army Regulation 200-1 and Department of Army Regulation 200-2 for land acquisition_ TCAAP and/or its headquarters will review and be the finalapprovaJ ll1.Ithority on aJlland transfer documents. . Environmental Baseline Survey - Army Regulation 200-1 Chapter 15-6 Real Property Acquisition, Outgrant ll1Id Disposal TransactionS. It is Anny policy to prep....e an Environmental Baseline Survey (BES) to determine the environmental condition of properties being collllidered for owquisition, outgrants, and d;sposals_ Section c. Non-Army-Initiated-Actions. For real property transaction initiated by non-Army parties: (1) the non-Army party is respOllsible for the funding and compl~jon of the EBS The City of Arden Hills shall fund the EBS. (4) If a transaction stemS from specific legislation, the entity with wham the property will b. transferred .hall conduct .he EBS pursuant to this chapter. The City of Arden Hill, shall complete the EBS pursuant to this chapter_ Environmental Assessment - Army Re8UIation 200.2 Chapter 5 Environmental Assessment. The City of Arden Hills will draft,." environmental assessment and [fa Finding of No Significant Impact (FNSI) is determined, the City will draft s. document stating such. TCMP will review the environmental assessment and approve the FNSI. Finding of SuiUlbility to Transfer - Army Materiel Command FOSTIFOSL Guidanre (February 199&). Tbe City of Arden Hills sball complete the finding of suitability to trsnsfer in aerotdance with Amly guidance_ TeMP will Gompl_ tbe Report of Excess for disposal actions, ensure compliance with the McKinney Acl, coordinate wllh tbe State ffistoric P:reserv01ion Office, State Depa.rtmeItl QfNmural ResolJr~, and tbe United States Fish and Wildlife Service, TCAAP will also cooper01e with the City of Arden Hill. throughout the development ofthe EBS, BA, and FaST. TCAA!' will also cootdinate the EA and EBS with the affeGled public and fOlWard appropriate documentation to their beadquarters. . Terry Post Act,ng C,ty Administrator City of Arden Hill. Michael R. Fix Commander's Reptesentative Twin Cities Army Anununition Plant BOARD OF WATER COMMISSIONERS . Michael Harris, President ... Stephen Haselmann. Vice President Commissioners: Michael Arcand... Jay Benanav y Kevin Kittridge ... Jim Reiter August 9, 1999 RECEIVED AUG 1 2 1999 Mr. Brian Fritsinger, City Administrator City of Arden Hills 1450 West Highway 96 Arden Hills, Minnesota 55112 CITY OF ARDEN HILLS Dear Mr. Fritsinger: I am contacting you at this time to explore the possibility of the Water Utility performing water system maintenance for the City of Arden Hills. The Utility has experienced and knowledgeable employees in the area of water main, service connection, valve and hydrant maintenance. . The Utility is nearing completion of a successful one (I) year trial contract with the City of Oakdale for maintenance of their water mains, valves, etc. Oakdale chose us because our estimates were considerably below their costs at the time. The actual water main repair costs have run approximately 60% of the original estimates for the year to date. We believe that this demonstrates not only the Utility's experience performing such work, but our dedication to efficiency and cost control. Mr. Bert Tracy, Oakdale Public Works Superintendent, has stated he is very satisfied with the Utility's work performance, quality of work and cost containment in the maintenance of Oakdale's water mains and services. I would like to call you sometime in August to see if you are interested in arranging a meeting where we could discuss water system maintenance and other possible services by the Utility for the City of Arden Hills. I have taken the liberty of enclosing a list of services the Utility could perform. Sincerely, 6-~"1. ~ Bernie R. Bullert General Manager RAMlmja Enclosure: service list . Saint Paul Water Utility Bernie R. Bullert, General Manager 84th Street East, St. Paul, MN 55101.1007 ... TTY, (651) 266.6299 The Saint Paul Water Utility provides quality water service to the following cities: Arden HiIIs....Falcon HeightuLauderdale..Little Canada..Maplewood...Mendotu.Mendota HeightuRo.seville...Saint Paul. West St. Paul T:\ROGERILETIERS\maintenance.991. wpd -5::',: ~ nrintprl nn r""rvr!prl n;>nPr Services of the Board of Water Commissioners The Board of Water Commissioners has provided water services for more than 100 years. Water is our only husiness, and our large operation on 00 experienced and competent employees provides a wide array of services in an efficient and effective manner. . LARGE CAPACITY FOR SERVICES . Serve ten communities, including Arden Hills, Falcon Heights, Lauderdale, Little Canada, Maplewood, Mendola, Mendota Heights, Roseville, Saint Paul, West St Paul . Service more than 95,000 metered retail accounts, both residential and commercial . Serve nearly 395,000 customers . Maintain 1,099 miles of water mains . Pump an average of 50 million gallons of water a day, with peak-day capacity for 144 million gallons . Provide softened water to all customers WIDE ARRAY OF SERVICES Water Supply Operatious . Water main inspection, testing, and repair . Water main tapping for service connections to homes and other buildings . Water leak location and detection . Annual reduced pressure zone (RPZ) testing and reporting . Water tower inspection and painting specifications . Regular pump and electrical equipment maintenance . Facilities management recording system (hydrants, mains, valves, meters, service connections) . Main break and leak repairs . Water Quality Services . Regular collection and testing of samples . Bacteria testing . Lead abatement . Complaint traCking . Mediated distribution system problems . Customer consultation Customer Services . Water and sewer billing . Printing and mailing of inserts . Exterior meter reading . Staff of customer service representatives . Automated Voice Response Unit (VRU) Computerized Financial Services . Tracking of supply inventory . Fixed assets tracking system . Automated project accounting system . General ledger accounting system OPTIONS IN RANGE OF SERVICES PROVIDED . Complete retail servi=, including water supply, operating system, billing, accounting . Wholesale water supply ouly (community provides operating system) . Operating system only (community provides water, e.g., well water) . . "'l '-4 ~ ::t: .~ ~ ~ ~ ;;... ~ u . ~ ~ ~ ~Q "'lQ Q 1;::IC'l ~ f-< ~ ~ :::l ~~ -.:: '" oo~~~ ... to- ::!; _ 00 N N ... \O:J~~ e~ ~ ~ ... ..". ::: e:: ~ :. "'~ ~ '" ('>.jO\~~g oo~::~~ ~~:=~~('I") ~~MO\~~~ ~r;t OO~~~ ~ ... to- ::!; 00 N N :. -o~. ~ '" or:. f'l 0'1 1.0 - - N C'-I Iii ~ '" -0 _ N ~~::~:q ~~C"1"l:=;~~ ~ Or:; ~ ~ r.,;'" .... ... Or:; ~~ ~ ~... 0\ ::e ~ :. 00 ~€)~ to-€l~ '" 1.0 ::l ~ ~ '" 00 ~ N '" N N '" to- ::!; 00 N N -0 ::l o to- N N :. 0~ e: ~ ~ :::€)~ OO!: ~ '" NO\~~g 00 1rI ~ ~ ~ ~ 'o::t::: 00 .,., N ~r-M=:~~;:;; ~ t::\. g ~ 0'" :=: ;:l g ~~ OO~~gj .. to-~ ~ ~ '" \OMOr- _ N N '" 00 ~ ~ ~ '" to- .. _ 00 N N r-- \0::::: ~ ~ .... ~ ~ e~ ~ ~ Eo-- -.:t::: ~ :q :. M~" ~N '" N 0\ :::: ~ g ~ ~ ~ ..... {/)M:=~;'!i ~ N 0\ \0 ~ g ~ OO~~~ 0::!; _ 00 N N ... 1.0 ::::: o to- N N :. .,.,~ ~ '" '<:t ...... 00 Iii _ - N {I) 1.0 ::::: ~ ~ ~V)~~~ ~-.:r::~~ ;... ~~"'=:~;;!;M ~NO\~~ :; -OO~,~~ r.J'j r-::!;:::j ~ f:3 ~~ tl ... ~ :. '" N '" -0 M 0 - N '" '" 00 ~,~.~ ... r- :!; N ~ eM 0 to- _ N N '" N ",0 - -'f;J ..~.,.,. .,tt;J;:J.E-l '" M:=: ~ ~ M f:3... !l:l ~~ ~... :. f:3'" .,.,::::! ~~ "' '"' C... ~ "1" ::: ~ :q ~ M:=: ~ ~ NO\::::~~ oo~~~ '" r- ::! ~ ~ -oooe V) ~ ~ ~ V) r- :!; N ~ ~\O::::l~~ '" -0 N ::: ~ :q M_0~ ~;:;; :. N \O::.E);:l€) cr; ...... 00 ~ N'" N N '" f:3... ~ ~ ~ ~ t>j... rJ'.l No-. ::e ~ g 00 ~ ~ ~ r- ::: N ~ €)::l o to- N N V) ~ ~ ~ :. ..~ ,-~ '" M 0 r- '<t - - N 8 .;; '" .~ Ii:' (l .~ "tl~ S:.:: Q:;~ elel '" " '.0:;: ~ " <> ~ .~ ~t'5 " s't: (l~ -lei .;,; 5 ~ .... . ~ c ~ ~ . ! ~ . . . CITY OF ARDEN HILLS MEMORANDUM DATE: October 15,1999 TO: Mayor and City Council Terrance R. Post, Interim City Administrato..@J Paul Malone's Resignation FROM: SUBJECT: Baeke:round Attached, the City Council will find a copy of the letter from Councilmember Malone, resigning from the City Council effective November 30, 1999., In 1998, with the resignation offormer Councilmember Dale Hicks, the City Council declared a Council vacancy to exist, accepted applications, and appointed an individual to serve tl1e remainder of Councilmember Hicks' term through December 31, 1998. Considerations Council may again wish to discuss this procedure, as per Minnesota Statute 351.0 I, which addresses the resignation of a Councilmember. A resolution has been prepared for the October 25, 1999 regular City Council meeting, declaring that a vacancy exists. A draft ofthe resolution is attached and is required to be adopted for the resignation to be official, and an appointment to be made. Alternatively, Council may wish to discuss ifit wants to hold a Special Election to fill the vacant Council seat. To the extent that this alternative may take more time than the appointment option, Council should be aware of possible future actions that would require a super majority or a unanimous vote from the four City Councilmembers. - . . ~~~~I Paul L. Malone 4374 Arden Vl_ Court, Arden Hills, MN 66112 October 12, 1999 Dennis Probst, Mayor City of Arden Hills 4364 West Round Lake Road Arden Hills, MN 55112 Dennis, Regretfully, I must inform you of my decision to submit my resignation from the Arden Hills City Council. As you well know, effective service on the council requires a significant amount oftime. In recent months I have found that my professional responsibilities are requiring increasing amounts of effort, to the extent they are interfering with my ability to continue wim the duties required of my office. Much has been accomplished during the eleven years mat I've been on the council and it has been gratifying to have been a part of the advancements we have made. A great deal of the credit dearly belongs to you, as it has been your vision and drive that have kept our city on the path toward some very critical goals. The land plan for the arsenal, the acquisition of a new site for our city haIl, and me Gateway development have all resulted from your leadership and dedication. It has been an honor to have had the opportunity to work alongside you and I will miss that, along wim your friendship. Although I can be flexible in timing, my preference would be to make my resignation effective at the end of November so me council may have the time to choose a successor. I would like to also voice my strong preference to leave the council quietly, without the recognition activities that have sometimes been accorded others. Sincerely, ?~-M~ Paul L. Malone, Council Member c: Terrance Post, Acting Administrator Home Phone: 651~636-9737. Office Phone: 651.604-5332 + Fax: 651.604-5532" E-Maij: pmalonsl@minn.net . . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA DRAFT RESOLUTION NO. 99- A RESOLUTION DECLARING THAT A VACANCY EXISTS AS COUNCILMEMBER WHEREAS, Paul L. Malone has submitted his resignation as an Arden Hills Councilmember effective on November 30, 1999; and WHEREAS, the Arden Hills City Council received the notice of resignation on October 12, 1999; and WHEREAS, the Council desircs to fill the vacancy of Councilmember for the uncxpired term. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: That a vacancy exists on the Arden Hills City Council for the oftice of Council member for the unexpired term which is until December 31, 2000_ PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 25th DAY OF OCTOBER, 1999. DENNIS PROBST, MAYOR ATTEST: TERRANCE R. POST, INTERIM CITY ADMINISTRATOR . . . D,,'C) J~?" FT . ie",- '\ , ~\.. CITY OF ARDEN HILLS CITY COUNCIL VACANCY Due to the resignation of Councilmember Paul L. Malone, a vacancy currently exists on the Arden Hills City Council. The Mayor and City Council will appoint an Arden Hills resident to serve. The appointment term will extend through II :59 p.m., December 31,2000. The Council vacancy will be filled at the next general election for City office in November, 2000. If you are interested in being considered for this appointment, please contact the City at (651) 633-5676 for further information and application materials. Applications are due by , , 1999, and should be sent to Arden Hills City Hall, 4364 West Round Lake Road, Arden Hills, MN 55112-5794. PUBLICATION REQUIREMENTS: AH/Shoreview Bulletin . Please run as block notice on legal page . Run twice, and Cable Access Channel . . . CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 APPLICATION FOR APPOINTMENT TO THE CITY COUNCIL THIS POSITION WILL BE FOR A COUNCILMEMBER AND WILL BE APPOINED BY THE CITY COUNCIL. THE TERM WILL EXTEND THROUGH]] :59 P.M., DECEMBER 31, 1999. FULL NAME: ADDRESS: YEARS AT THIS ADDRESS: YEARS YOU'VE LIVED IN ARDEN HILLS: PHONE:(H) (FAX) (W) (E-Mail) EDUCATION: HIGH SCHOOL: POST HIGH SCHOOL: MAJOR STUDY AREA: DEGREE(S) RECEIVED: EMPLOYMENT, OCCUPATION OR OTHER EXPERIENCE (QUALIFICATIONS & ACCOMPLISHMENTS) THAT WOULD ASSIST YOU IN PERFORMING THE FUNCTIONS OF AN ARDEN HILLS COUNCIL MEMBER: (PLEASE ATTACH RESUME, IF CURRENT AND A V AILABLE.) (CONTINUED) PHONE: (651) 633-5676 . FAX (651) 633-7839 . . . r----- HAVE YOU EVER SERVED OR ARE YOU CURRENTLY SERVING ON A MUNICIPAL ADVISORY COMMITTEE? IF SO, PLEASE IDENTIFY. NAME OF COMMITTEE(S) YEARS OF SERVICE TO TO PLEASE STATE YOUR REASONS FOR WANTING TO SERVE AS AN ARDEN HILLS COUNCIL MEMBER. (ATTACH EXTRA SHEETS AS NEEDED.) MEETING SCHEDULE CONFLICTS THE CITY COUNCIL MEETS REGULARLY AT 7:30 P.M. ON THE SECOND AND LAST MONDAY OF EACH MONTH. COUNCIL WORKSESSIONS ARE SCHEDULED ON THE THIRD MONDAY AT 4:45 P.M. SPECIAL MEETINGS MAY ALSO BE CALLED AS NEEDED. AS A COUNCILMEMBER, YOU MA Y ALSO BE APPOINTED AS A LIAISON TO ONE OR MORE MUNICIPAL ADVISORY COMMITTEES OR TASK FORCES. PLEASE IDENTIFY ANY POTENTIAL SCHEDULING CONFLICTS YOU ANTICIPATE THAT MIGHT IMPACT YOUR ABILITY TO ATTEND THESE MEETINGS. PLEASE A TT ACH ANY OTHER PERTINENT INFORMATION. ALSO, LIST OTHER AREAS OF CIVIC, PROFESSIONAL & COMMUNITY INVOLVEMENT THAT MAY BE APPLICABLE. SIGNATURE: DATE: THE CITY OF ARDEN HILLS IS COMMITTED TO THE POLICY THAT ALL PERSONS SHALL HAVE EQUAL ACCESS TO ITS PROGRAMS, FACILITIES, AND EMPLOYMENT WITHOUT REGARD TO RACE, CREED, COLOR, SEX, AGE, NATIONAL ORIGIN, OR PHYSICAL ABILITY. Please return this form on or before _, , 1999, 4:30 p.m. to: City Hall/Attn: City Administrator City of Arden Hills 4364 West Round Lake Road A rden Hills, MN 55112 Telephone: (65 I) 633-5676 - Fax: (65 I) 633-7839