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Home My WebLink AboutCCP 10-25-1999 , FILE CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 AGENDA CITY COUNCIL MEETING, CITY HALL MONDAY, OCTOBER 25, 1999,7:30 P.M. City Philosoohv To provide a basic and necessary scope of quality services through the innovative and purposeful use of physical, financial and human resources. THE REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY (EDA) HAS BEEN CANCELLED. . 7:30 P.M. 1. 7:30 P.M. 2. 7:30 P.M. 3. . 7:30 P.M. 4. 7:35 P.M. . Call to Order Approval of Meeting Agenda Approval of Minutes a. October 12, 1999 Regular Council Meeting b. October 18,1999 Council Worksession Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format There will be no separate discussion of these items, unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. a. Claims and Payroll b. Res. #99-39, Adopting and Confirming Annual Special Assessments for Delinquent Utilities c. Approval of Agreement and Probationary Appointment, Joseph P. Lynch, City Administrator d. Approval of Year 2000 City CounciVPlanning Commission Meeting Dates e. Authorize Interim City Administrator to Execute a Memorandum of Understanding (MOU) with the Department of Army for Land Conveyance 5. Public Comments This isan opportunity for citizens to bring to the Council's attention any items not currently on the agenda In addressing the Council, please state your name and address for the record.. and a brief summlll)' of the specific item being addressed tn the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may he distribnted to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. PHONE: (651) 633-5676 · FAX (651) 633-7839 . AGENDA - PAGE TWO . CITY COUNCIL MEETING, CITY HALL MONDAY, OCTOBER 25, 1999,7:30 P.M. 7:40 P.M. 6. Unfinished and New Business a. Planning Cases 1. Case #99-12, Midway National Bank, 1315 Red Fox Road, Variance/Site Plan Review 2. Case #99-18, Nathan Fjeld, 1929 Jerrold Avenue, Variance 3. Case #99-19, Daniel Taylor, 1605 Lake Johanna Blvd., Variance 4. Case #99-20, Apache Group, 1787 Gateway Blvd., Planned Unit Development Amendment 5. Case #99-21, Pacesetter Corp., 2015 Gateway Blvd., Planned Unit Development Amendment b. Res. #99-38, A Resolution Declaring That a Vacancy Exists as Councilmember 8:40 P.M. 7. Administrator Comments 8:50 P.M. 8. Council Comments and Committee Activity Reports . 9:00 P.M. 9. Adjourn The above times may vary depending upon length of issue discussion. . J . Tentative November Meetin!! Schednle , Tentative December Meetin!! Schedule Meeting dates, times and locations are subject to change. , Meeting dates, times and locations are subject to change. Plense contact City Hall for the most current schedule. ; Plense contact City Hall for the most current schedule. November 3 Planning Commission 7:30 P.M. December I Planning Commission 7:30 P.M. November 8 Council Meeting 7:30 P.M. Decem ber 6 Trutb In Taxation 7:30 P.M. Hearing November 9 Water Quality Task Force 7:00 P.M. December 13 Council Meeting 7:30 P,M. November 10 Communications 7:00 A.M. Truth In Taxation Committee Continuation Hearing (If Needed) November II VETERANS DAY CLOSED OR (HOLIDAY) Levy and Budget Adoption Hearing November 15 Council Worksession 4:45 P.M. December 14 Water Quality Tnsk Force 7:00 P.M. November 17 1-35W Corridor 5:30 P.M. Coalition Board Meeting December 15 1-35W Corridor Coalition 5:00 P.M. Board Meeting November 18 Operations & Finance 7:00 P.M. Committee December 16 Operations & Finance 7:00 P.M. Committee . November 18 Water Quality Task Force 7:00 P.M. December 20 Council Worksession 7:30 P.M. November 23 Parks & Recreation 7:00 P.M. Committee December 23 Y, DAY CHRISTMAS CLOSED (HOLIDAY) November 24 Communications CANCELED Committee December 24 FULL DAY CLOSED , CHRISTMAS (HOLIDAY) November 25 & THANKSGIVING CLOSED November 26 (HOLIDAY) December 27 Economic Development CANCELED Authority (EDA) November 29 Economic Development 7:00 P.M. Authority December 27 Council Meeting CANCELED November 29 Council Meeting 7:30 P.M. December 28 Parks & Recreation 7:00 P.M. Committee December 29 Communications 6:00 P.M. Committee December 30 Y, DAY NEW YEAR'S CLOSED (HOLIDAY) December 3 I FULL DAY CLOSED NEW YEAR'S (HOLIDAY) . 10/21/99 THU 10:27 FAX 6126337839 TRANSMISSION OK TXlRX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills ~001 ********************* *** TX REPORT *** ********************* 0483 6286833 10/21 10:26 01'00 3 OK 10/21/99 THU 10:25 FAX 6I26337S39 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION In ST, TIME USAGE T PGS, SENT RESULT . . City of Arden HIlls Ig] 001 **$$$**************** *** TX REPORT *** ********************* 0482 6339550 10/21 10:24 01'06 4 OK 10/21/99 THU 10:23 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills 19J001 ********************* *** TX REPORT *** ********************* 0481 6333846 10/21 10:21 02'04 3 OK 10/21/99 THU 10:29 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . City of Arden Hills ~001 ********************* *** TX REPORT *** ********************* 0484 4S10551 10/21 10:27 01'26 3 OK 10/21/99 THU 10:30 FAX 6126337839 TRANSMISSION OK TXlRX NO CONNECTION TEL CONNECT I ON ID ST. TIME USAGE T PGS. SENT RESULT . . CIty of Arden HIlls Ig] 001 ********************* *** TX REPORT *** ********************* 0485 2279371 10/21 10:29 01'24 3 OK 10/21/99 THU 10:32 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTlON TEL CONNECTION 10 ST. TIME USAGE T PGS. SENT RESULT . . CIty of Arden HIlls I4J 001 ********************* *** TX REPORT *** ********************* 0486 4821262 10/21 10:31 01'24 3 OK 10/21/99 THU 10:21 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills ~OOl ********************* *** TX REPORT *** ********************* 0480 6123701378 BRW. INC. 10/21 10:20 01'OB 4 OK 10/21/99 THU 10:19 FAX 6126337839 TRANSMI SSION OK TX/RX NO CONNECTION TEL CONNECTION !O ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills Ig] 001 $*$$$$$************** *** TX REPORT *** ********************* 0479 6461220 KMWB WB23 MPLS M 10/21 10:18 01'08 4 OK 10/21/99 THU 12:04 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills 141 001 ********************* *** TX REPORT *** ********************* 0487 6124219511 10/21 12:02 02'20 6 OK 10i21/9~ THlJ 12:10 FAX 6126337839 City of Arden Hills ~001 ********************* *** TX REPORT *** ********************* TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT 0488 4810551 10/21 12:09 01'26 3 OK -c--~ ~QcC:~_~_ ~]'-c'-'~~~U l;;d. ...~"""" II' Q")CJ . : _:;~__( _m_________. _._ ~-:~~~~~~~:i~-.~~~~~~0 ~D-, I\~ ~~' '--trcn ,-,"~,--.9,.fJfl=.~ ~. . ' .~ \..__.-~~"~'~~':")u~~}c]~. . >.c~." ('<K.:L~L~1~'CJs;.~-0-- __ I~'<';Y~ .<-1 [ - . . . . .. CITY OF ARDEN HILLS DATE: MEMORANDUM October 21, 1999 TO: Mayor and City Council Terrance R. Post, Interim City Administrator @ Administrator Comments for the October 25,1999 Conncil Meeting FROM: SUBJECT: 1. Aooroval of Minutes The City Council is asked to approve the Minutes of the October 12, 1999 regular City Council meeting and the October 18, 1999 Council Worksession. 2. Consent Calendar a. Claims and Pavroll The City Council is asked to approve vendor claims in the amount of $264,541.07, and payroll for the period ended October 8, 1999. The Council should note vendor payments in the amount of $30,698.44 to Forest Lake Contracting for Pay Estimate #6; $94,405.68 to Nadeau Utility, Inc. for Pay Estimate #1; $48,443.29 to MCES for November sanitary sewer processing fees; and $53,092.52 to Ramsey County for November police protection services and September fuel purchases. b. Res. #99-39, Adootinl!: and Confirminl!: Soecial Assessments for Delinquent Utilities The City Council is asked to adopt Resolution #99-34 entitled, "Resolution Adopting and Confirming Annual Special Assessments for Delinquent Utilities." This requested action is consistent with previous years. The majority of these utility accounts being certified have also been certified in previous years. The pending recodification effort would allow the City to be much more aggressive in turning water off at delinquent accounts. c. Aoproval of Al!reement and Probationary Aooointment, Joseph P. Lvnch, City Administrator The City Council is asked to confirm the probationary appointment of Joseph P. Lynch to the position of City Administrator effective November 10, 1999 and to authorize the Mayor to execute an employment agreement with Mr. Lynch. d. Aporoval of Year 2000 City CouncillPlanninl!: Commission Meetinl!: Dates The City Council is asked to approve the Year 2000 City Council and Planning Commission meeting date calendar. , . Administrator Comments for the October 25, 1999 Council Meeting Page Two October 21, 1999 e. Authorize Interim City Administrator to Execute a Memorandum of Understandinl!: (MOU) with the Department of Armv for Land Convevance The City Council is asked to authorize the Interim City Administrator to enter into a Memorandum of Understanding (MOU) with the Department of Army for the City Hall site land conveyance authorized by Congress. The document identifies the process and responsibilities of both parties as the City works toward obtaining fee title to the property. 3. Unfinished and New Business a. Planninl!: Cases 1. Case #99-12. Midwav National Bank. 1315 Red Fox Road. Variance/Site Plan Review The City Council is asked to approve a Site Plan with a related corner side yard setback variance (37 feet proposed, when 50 feet is required) to allow for the permanent installation of a 5 foot, 6 inch x 13 foot, 6 inch generator at the Midway National Bank facility. The Planning Commission recommended approval of Planning Case #99-12, subject to three conditions. Council may wish to discuss the appropriateness of the suggested screening materials. . 2. Case #99-18, Nathan Field. 1929 Jerrold Avenue. Variance The City Council is asked to approve a corner side yard setback (13 feet proposed, when 40 feet is required) to construct a new garage. The Planning Commission recommended approval of Plmming Case #99-18, subject to two conditions. 3. Case #99-19. Daniel Tavlor. 1605 Lake Johanna Blvd.. Variance The City Council is asked to approve a front yard setback variance (20 feet proposed when 40 feet is required) for placement of two single-family homes at 1605 and 1609 Lake Johanna Boulevard. The Planning Commission recommended approval of Planning Case #99- 19, subject to both properties meeting all other side and rear setback requirements. 4. Case #99-20. Apache Group. 1787 Gatewav Blvd.. Planned Unit Development Amendment The City Council is asked to approve an Amendment to the Planned Unit Development to allow for the relocation of signage on the building at 1787 Gateway Boulevard. The Planning Commission recommends approval of Planning Case #99-20. . . . . Administrator Comments for the October 25, 1999 Council Meeting Page Two October 21, 1999 5. Case #99-21. Pacesetter Corp., 2015 Gatewav Blvd.. Planned Unit Development Amendment The City Council is asked to approve an Amendment to the Planned Unit Development to allow for the installation of a trash compactor on the north side of the building within the Pacesetter Corp. leased space at 2015 Gateway Boulevard. The Planning Commission recommended approval of Planning Case #99-21, subject to a screening condition. b. Res. #99-38. A Declarinl!: That a Vacancv Exists as Conncilmember The City Council is asked to adopt Resolution #99-38 entitled, "A Resolution Declaring That a Vacancy Exists as Councilmember." This action is prompted by the resignation of Councilmember Paul Malone effective November 30, 1999. . . . D~(AFT MINUTES CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING OCTOBER 12, 1999 7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:31 p.m. Present: Mayor Dcnnis Probst, Councilmembers Beverly Aplikowski, Gregg Larson, Paul Malone, and Lois Rem. Absent: None Also present were Interim City Administrator, Terrance Post; Public Works Director, Dwayne Stafford; Parks and Recreation Director, Thomas.!. Moore; and City Engineer, Greg Brown, BRW; and Recording Secretary, Lori Rolfson. ADOPT AGENDA Mayor Probst statcd that a revised agenda had been submitted for this evening's meeting to add item number 3, Mayor's Update on City Administrator Search. Mr. Post requested that item number 5, d, under the Consent Calendar, be added to the agenda for the appointment of Mounds View High School student, Sam Scott, to the Water Quality Task Force. MOTION: Councilmember Aplikowski moved and Councilmcmber Rem seconded a motion to adopt the revised agenda for the Octobcr 12, 1999, regular City Council meeting, as amended. The motion carried unanimously (5-0). MAYOR'S UPDATE ON CITY ADMINISTRATOR SEARCH Mayor Probst announced that Mr. .Ioe Lynch had been selected as the new City Administrator. The offer was made to Mr. Lynch on Monday, October 11,1999 and Mr. Lynch has accepted the offer. At this point, a start date for Mr. Lynch has not been determined, however, Mayor Probst asked that Mr. Lynch begin as soon as possible. Mayor Probst stated that Mr. Lynch had expressed in interest in a contract. Mayor Probst informed Mr. Lynch that this will be acceptable, since Mr. Fritsingcr had also been hired under a contract. Mayor Probst anticipated that the City would utilize this same contract format as a model for Mr. Lynch's contract. He noted that Mr. Fritsinger's hire date had been January 29, 1995, however, the contract had not been signed until October, 1995. Mayor Probst had ensured Mr. Lynch that this was not due to negotiation issues, rather it was the first time the City went through this process. ,.,0.....,.,..,) m ARDEN HILLS CITY COUNCIL - OCTOBER 12, 1999 2 . Mayor Probst stated that he and Mr. Post will be having lunch with Mr. Lynch on Friday, October 15, 1999 and he hoped to determine a start date at that time. Mayor Probst stated that he was excited by the fact that a selection had been made so quickly. Mayor Probst stated that Mr. Lynch will be invited to a City Council meeting in the near future in order for him to be introduced to the City Council and stall. Mayor Probst stated that he would call the four finalists and inform them that the new City Administrator has been selected and to thank them for their interest in the position. Councilmember Malone suggested that each of the Councilmembers select one of the four finalists to call. Mayor Probst agreed with this suggestion. Councilmember Larson commended staff for having worked through this hiring process so quickly. He felt it was very positive that the new City Administrator will be on board sooner than expected. Mayor Probst stated that he and Mr. Post were excited about the selection that was made and he believed that Mr. Lynch will be a good fit with the City of Arden Hills. Mayor Probst had informed Mr. Lynch that the Assistant to the City Administrator position would not be filled in order to allow Mr. Lynch to consider whether he wished to have an Assistant City Administrator or a Community Development Director. . Councilmember Aplikowski stated that the City Council also deserved some credit for baying done an excellent job in making a selection so quickly. She indicated that other City Councils have been known to take their time in making this sort of decision. APPROVAL OF MINUTES A. September 13, 1999 Regular Council Meeting B. September 20,1999 Council Worksession C. September 27, 1999 Regular Council Meeting D. October 4, 1999 Special Council Meeting (Interviews) E. October 5,1999 Special Council Meeting (Interviews) Councilmember Larson requested the following change to the September 27,1999 minutes: On page 12, second paragraph under Council Comments, the third sentence should read, 'The Citv of Arden Hills had also raised the issue of..." . Councilmember Malone requested the following changes to the September 13, 1999 minutes: On page 2, last paragraph, second sentence, the word "Budge" should be changed to "Budge!." On page 3, tiTSt paragrapb, the tirst sentence should read, "...this resolution was similar to the process conducted by the City over the last several years~" On page 8, third paragraph, the fourth sentence should read, "Additionally, there have been long term plans for running the extension of Round Lake Boulevard to Highway 10..." The last sentence of this paragraph should read, "... the park easement would not line up with any future right-of-way for the Round Lake Boulevard ~:;i ~ ARDEN HILLS CITY COUNCIL - OCTOBER 12, 1999 3 extension." On page 12, second paragraph, the last line should read, "He noted that most other . homes in the area were built more towards the center of the lots." Mayor Probst requested the following change to the September 13, 1999 minutes: On page 21, fourth paragraph, the name "Windall" should be changed to "Windle" in two places. Mayor Probst requested the following changes to the September 27, 1999 minutes: On page 8, fourth paragraph, second sentence, the word "Northwester" should be changed to "Northwestern." On page 14, third paragraph, the first sentence should read, "Mayor Probst suggested that the Town Hall meeting for next year..." MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to approve the minutes of the September 13, 1999 and September 27,1999 Regular Council Meetings, as amended, and the minutes ofthe September 20, 1999 Council Worksession and the October 4,1999 and October 5,1999 Special Council Meetings, as submitted. The motion carried unanimously (5-0). CONSENT CALENDAR . A. B. C. D. Claims and Payroll Resolution #99-34, Authorizing Application for Recycling Grant Funds for 2000 Parks & Recreation Committee, Committee Appointees Appointment of Mounds View High School Student, Sam Scott, to the Water Quality Task Force With regard to item D of the Consent Calendar, Councilmember Malone asked if the Council Liaison to the Water Quality Task Force was aware of this appointment. Councilmember Larson stated that he had been aware of this appointment. MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda. There were no public comments. UNFINISHED AND NEW BUSINESS A. Resolution #99-35, A Resolution Ordering a Feasibility Report in the Matter of the 2000 Street Improvement Project . Mr. Stafford explained that, following the rewriting ofthe City street conditions, the City Engineer and staff had identified certain streets as candidates for improvements in the year 2000. These streets include: . . . ARDEN HILLS CITY COUNCIL - OCTOBER 12, 1999 "-"I1i',lij ~ 4 · Hamline A venue between Ingerson Road and Cannon Avenue; . Ingerson Road between Hamline A venue and Lexington Avenue; · Ingerson Court between Ingerson Road and the dead end to the southeast; · Fernwood Avenue between Ingerson Road and Carlton Drive; · Fernwood Court between Ingerson Road and the cul-de-sac to the south; · Carlton Drive between Tiller Lane and Tiller Lane; · Cannon Avenue between Dunlap Street and Hamline Avenue. Mr. Stafford stated that the entire scope of work will depend upon funding sources and the various options that the City may elect to proceed with. These options include items such as possible cul-de-sacs and elimination of certain segments of roadway. Mr. Stafford advised that stafTrecommends the City Council adopt Resolution #99-35, Ordering a Preliminary Feasibility Report in the matter of the 2000 Street Improvement Project. With regard to the list of streets proposed to be considered for improvements in the Resolution, Mayor Probst asked if Carlton Drive between Tiller Lane and Tiller Lane needs to be corrected. Mr. Stafford stated that this information in the Resolution was correct as submitted because of the "D" shape of this street. Mayor Probst noted that the Resolution did not mention the abandonment of the portion of frontage road. He asked if this would be included in the Feasibility Study. Mr. Stafford stated that this frontage road abandonment will be included in the Feasibility Study. Mr. Post noted a typing error in the proposed Resolution. The Resolution number should be #99- 35, not #99-56. With regard to the construction of a storm water treatment pond near Trunk Highway 51, Councilmember Larson asked if this treatment pond would essentially deal with the run-off for all of the streets within the improvement project. Mr. Brown stated that this treatment pond will deal with as much run-off as possible. With the proposed abandonment of the street, Mayor Probst asked if it was possible for the storm water treatment pond to be located in this area. Mr. Brown stated that this would be an ideal location. MOTION: Council member Larson moved and Councilmember Malone seconded a motion to adopt Resolution #99-56, Ordering a Preliminary Feasibility Report in the matter of the 2000 Street Improvement Project. The motion carried unanimously (5-0). B. Payment Request #6, Forest Lake Contracting, West Round Lake Road, Phase I Mr. Brown explained that the City Council had before it pay request #6 for Forest Lake Contracting for work accomplished to date on the West Round Lake Road, Phase I project. This pay request included payment for signal installation, signage, striping and other miscellaneous ARDEN HILLS CITY COUNCIL - OCTOBER 12, 1999 5 . work completed through September 30,1999. BRW and City staff have conducted a walk through inspection ofthe project and have provided a final punch list of items for the Contractor to complete. Mr. Brown advised that the City Engineer recommends approval of payment request #6 in the amount of $30,698.44 to Forest Lake Contracting. A retainage of 5 percent is being held for the proj ect. Mayor Probst asked if the project would be completed under budget. Mr. Brown stated that, although there was some additional work to be completed, he did anticipate the project being completed approximately $20,000 to $30,000 under budget. MOTION: Councilmember Malone moved and Councilmember Larson seconded a motion to approve payment request #6 in the amount of$30,698.44 to Forest Lake Contracting. The motion carried unanimously (5-0). C. Payment Request #1, McClung Drive/Arden Manor Park, Nadeau Utility, Inc. . Mr. Brown explained that the City Council had before it pay request #1 for Nadeau Utility, Inc. for the McClung Drive/Arden Manor Park project. The pay request represented work accomplished primarily at Arden Manor Park. The work accomplished thus far had been good. The City Engineer had some concerns about Nadeau Utility, Inc., however, the Contractor has proven to be diligent. Grading work at Arden Manor Park has been substantially completed and the basketball court surfacing was scheduled to occur October 7, 1999. The contractor has constructed the concrete pad and footings for the new pavilion, which will be delivered and installed in approximately four weeks. Work along the McClung Drive ditch has begun, including the construction of a new wooden skimmer adjacent to a pond outlet. The entire project should be substantially completed within one week, with the exception of the park shelter installation. As part of the ditch maintenance project, the contractor was able to perform some emergency work which had been discovered as part of a culvert replacement. The culvert had eroded substantially since last spring and the contractor was able to expand the scope of work to include this replacement. Mr. Brown advised that the City Engineer recommends approval of pay request # I in the amount of $94,405.68 to Nadeau Utility, Inc. A retainage of 5 percent was being held for the project. . Councilmember Malone asked if the paperwork for the land transfer at Arden Manor Mobile Home Park had been completed. Mr. Post stated that Mr. Husnik was having difficulties finding the abstract for the title. City staff had contacted Attorney Filla and was informed that there were other ways to reconstruct the abstract. The cost to prepare this secondary document will be the responsibility of Mr. Husnik. Councilmember Malone stated that he wanted to ensure that this issue was not forgotten. c---, ARDEN HILLS CITY COUNCIL - OCTOBER 12, 1999 \c t--- l 6 MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to approve payment request #1 in the amount of $94,405.68 to Nadeau Utility, Inc. The motion carried unanimously (5-0). . In conjunction with the punch list for additional work on the West Round Lake Road, Phase I project, Councilmember Larson asked if the hump in the road will be looked at. Mr. Brown stated that this would be corrected. Councilmember Malone asked if the McClung Drive project had begun today. Mr. Brown stated that the Contractor had performed some work last week. Councilmember Malone asked if the Contractor was receiving cooperation for access through the townhouse addition property. Mr. Brown stated that the Contractor has not received complete cooperation for access and had decided to gain access through the trail instead. D. Resolution #99-36, Electing to Continue Participating in the Local Housing Incentives Account Program Under the Metropolitan Livable Communities Act, Calendar year 2000 . Mr. Post explained that Resolution #99-36 represented a continuing commitment by the City of Arden Hills to participate in the Local Housing Incentives Account Program under the Metropolitan Livable Communities Act. The goals established for the City have not changed. In prior years, the City's participation in this program has allowed it to take advantage of various grant programs of the Metropolitan Council. These grant funds would not be available to the City of Arden Hills if the City did not participate in the Local Housing Incentives Account Program. Mr. Post advised that staff recommends the City Council adopt Resolution #99-36, electing to continue participating in the Local Housing Incentives Account Program under the Metropolitan Communities Act, Calendar year 2000. Mayor Probst stated that adoption of Resolution #99-37, the next item on this evening's agenda, was dependent upon adoption of Resolution #99-36. Councilmember Malone asked if the City of Arden Hills was expected to spend a certain amount of money each year with this program. Mr. Post stated that this was correct. He indicated that the City had previously committed $1,700 which had been used to deal with blighted housing within the community in order to satisfy the obligation. The most recent case that the City had been involved in was the Steve Nixon property at 1369 Forest Lane. Although the City had been compensated for its out of pocket costs, the City incurred costs in terms of stafT time, which more than offset the dollar amount of participation required by the Metropolitan Council. Councilmember Malone asked what the commitment dollar amount will be for the year 2000. Mr. Post stated that the amount of commitment for the year 2000 was $2847.22. . MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to adopt Resolution #99-36, electing to continue participating in the Local ARDEN HILLS CITY COUNCIL - OCTOBER 12,1999 7 . Housing Incentives Account Program under the Metropolitan Communities Act, Calendar year 2000. The motion carried unanimously (5-0). E. Resolution #99-37, Supportiug 1-35W Corridor Coalition's Livable Community Demonstration Account Grant Mr. Post explained that the 1-35W Corridor Coalition had submitted a grant to the Metropolitan Council in the amount of $700,000. The Metropolitan Council had set a limit on a per city basis that was aggregated Jur the seven cities that make up the 1-35W Corridor Coalition. The intent of the grant funds would be to evaluate the impacts of the Coalition's 2020 build-out scenario, and also to investigate transit opportunities within the Coalition through the usc of existing railways in the City of Roseville. Mr. Post advised that staffrecommends the City Council adopt Resolution #99-37, Supporting I- 35W Corridor Coalition's Livable Community Demonstration Account Grant. As President ofthe 1-35W Corridor Coalition, Mayor Probst encouraged the City Council to support this Resolution. He indicated that Councilmembers Aplikowski and Rem had attended the Metropolitan Council meeting held on Wednesday, October 6, 1999. He stated that he had been a participant in a presentation regarding what the Coalition has been doing. The reaction and conversations after the meeting indicated that the Coalition has a very strong chance at being awarded this grant opportunity. . Mayor Probst noted that included in the Big Plan being submitted by Governor Ventura, there was a component which included the search for a project. It would appear that Chair Mondale and the Metropolitan Council will be called upon to come up with a project. Mayor Probst had made if very clear that the Coalition will be happy to participate in the dcmonstration project. Councilmember Aplikowski stated that the presentation at the Metropolitan Council meeting had becn impressive. She felt that it had been very well received by the Metropolitan Council and shc hoped that the progress being made by the 1-35W Corridor Coalition will continue. MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to adopt Resolution #99-37, Supporting 1-35W Corridor Coalition's Livable Community Demonstration Account Grant. The motion carried unanimously (5- 0). ADMINISTRATOR COMMENTS . Mr. Post stated that the Fairway property had a possible buyer with strong development interest. One item that has been a contentious issue from the Fairway standpoint was that they want some assurances on behalf of the buyer that they will not be in the competitive billboard busincss and compete with them for the frontage. Mr. Post stated that staff had informed them that under the existing zoning of the Gateway Business District this would not be a permitted use. The City staff has been working on behalf of the buyer to represent to the seller that this should not be a concern to them. ARDEN HILLS CITY COUNCIL - OCTOBER 12, 1999 8 . If the sale ofthis property goes through, Mr. Post stated that the buyer may wish to appear before the City Council at the November 15, 1999, Council Worksession to discuss their vision of development on the site. With regard to the acquisition of the Indykiewicz parcel at Round Lake Road, Phase I, Mr. Post stated that the City of Arden Hills has made an offer to Mr. Indykiewicz for the dirt inventory. Mr. Indykiewicz and his attorney have questioned the quantity calculation of the cubic yards of black dirt. Mr. Indykiewicz's opinion was that ifthe fill were processed there would be more yards. Per the original purchase agreement, a remedy exists if agreement on this issue cannot be reached. Therefore, both parties will be obligated to go to binding arbitration in the near future. Mr. Post stated that the City staff had recently received a draft copy of the City of New Brighton Comprehensive Plan. The City of Arden Hills has been asked to review the Comprehensive Plan and submit any comments to the City of New Brighton before the middle of November, 1999. Mr. Post stated that copies ofthis Comprehensive Plan would be made available to the City Council if they wished to review it. Mr. Post stated that the status of the Old Highway 10 water main had been raised by one of the Councilmembers during a conversation. Mr. Post indicated that City stafl was awaiting data from City Engineer Brown prior to conducting an information hearing to identify what potential special assessments may be. Mr. Post anticipated that preliminary assessment information would be mailed in the near future. . Mr. Post stated that the Highways 96/1 0 discussion had been tentatively planned as an agenda item for the next Council Worksession. If there is a consensus among the Councilmembers, the item will be brought to the October 25, 1999 Council meeting with a recommendation to be forwarded to Ramsey County. COUNCIL COMMENTS AND COMMITTEE LIAISON ACTIVITY REPORTS Councilmember Larson stated that, due to extenuating circumstances of a member of the Newsletter Committee, the Committee has delayed publication of the next issue until December, 1999 with the next issue being published in January, 2000. Councilmember Malone suggested that the City Council review the minutes from the October 5, 1999 Planning Commission meeting. He stated that Midway National Bank had been approved for a generator with a cedar wood fi:mce for screening. This generator would be obvious from Red Fox Road and staff had recommended a block wall be used for screening. The applicant had been asked the cost difference between the two enclosures and had indicated that the block wall would cost $14,000 more than the cedar wood fence. Therefore, the Planning Commission had approved the cedar wood fence, even though the applicant had expressed a willingness to construct the recommended block wall. . Councilmember Malone stated that he may not be available to attend the October 25, 1999 Regular Council meeting. ARDEN HILLS CITY COUNCIL - OCTOBER 12, 1999 9 Councilmember Malone stated that he will be resigning from the City Council as of the end of . November, 1999. Councilmember Rem stated that the Parks and Recreation Committee would be touring the local parks on Saturday, October 16,1999. Councilmember Rem stated that she would be attending the Human Rights Conference in Shoreview on Wednesday, October 13, 1999. Councilmember Rem stated that she had attended the North Heights church anniversary party last weekend. Councilmember Rem stated that the School Board held a forum on Monday, October I 1,1999. She stated that the forum will be broadcast on television channels 13 and 22. An additional forum will be held on Wednesday, October 13, 1999 in lrondale. Councilmember Rem stated that she will be attending the local government tour of the TCAAP area on Thursday, October 14,1999. Mayor Probst stated that he would not be available to attend this tour. . With regard to the I-35W Corridor Coalition, Mayor Probst stated that the presentation had gone well and had the desired effect. He indicated that there was a public website available with a password protected database and recommended that anyone who has not seen this database review this website. The database allows a person to look at the entire City and zoom to any parcel. Mayor Probst stated that the slide presentation was handed out during the meeting to allow the audience to follow along with the presentation. As Dave Windle was going through the GIS portion of the presentation, compact disks with the entire Corridor Coalition on them were handed out to the Metropolitan Council Commissioners. He offered the compact disk he was given to the Councilmembers to review. Councilmember Malone asked if specific software was needed to run the compact disk. Mayor Probst stated that the compact disk contained a demonstration and he believed that special software would not be needed to run it. Mayor Probst stated that the Mctropolitan Council meeting had been positive for the 1-35W Corridor Coalition, the City of Arden Hills, and all the other communities involved. Although there had been good attendance, Chair Mondale had not attended the meeting. The audience stayed through the entire presentation and remained after the meeting was adjourned to discuss the presentation. . Mayor Probst thanked Councilmembers Aplikowski and Rem for attending the Metropolitan Council meeting. He felt that the presentation had come together well even though there had not been any rehearsals. If the grant is approved, it will allow the Coalition to perform a build-out study. The goal was to deal with the fact that, if all the communities within the Coalition built- ARDEN HILLS CITY COUNCIL - OCTOBER 12, 1999 10 . out according to their future plans, this would result in gridlock of the entire area. The presentation provided a model with other variations of how to make the build-out work and keep the local communities viable. Councilmember Malone asked if the triangle project was presented at the meeting. Mayor Probst stated that this plan had not been presented to the Metropolitan Council. A great number of concerns had been expressed about this plan and the presentation had been redone with a different approach. Councilmember Malone asked if a transit hub had been discussed. Mayor Probst stated that nothing this specific had been presented. However, he believed that there was substantial support on the part of the Coalition for a transit hub. Mayor Probst stated that he had presented the idea of seeking a dedicated funding source for the projects prioritized by the Coalition. He pointed out to the Metropolitan Council that the seven communities which make up the Coalition contribute $16 million dollars to the Fiscal Disparity Pool. He felt that this would make the corridor a good candidate for the establishment of a dedicated pool of money to be used in the corridor. Councilmember Malone stated that State Government receives a great deal of income tax from the residents of Arden Hills. He suggested that the Coalition consider a three tenths percent regional gas tax to fund regional transit projects. . Mayor Probst stated that he had received an invitation for an event being held by FairIssac on November 2, 1999 from 4:30 until 7:30 p.m., which he may not be able to attend. Mayor Probst stated that the Metropolitan Council will be presenting its Comprehensive Plan update on November 3, 1999. He indicated that there is a registration fee and suggested that one or two representative of Arden Hills City staff register to attend this presentation. Mayor Probst stated that he had no interest in attending the Community Policing Program being held November 8, through November 10, 1999. He indicated that he has had discussions with the Sheriffs Department and was not sure where the City of Arden Hills should be headed with community policing. Mayor Probst stated that the City of Arden Hills had received a request from the Portable Sanitation Association to adopt a Resolution to include in the Building Code a requirement that all housing projects have a porta-potty on site. He indicated that he had no interest in the City of Arden Hills pursuing this requcst. Councilmcmber Malone stated that he believed this was a requirement. Mayor Probst stated that the correspondence suggested that State law does spell out this requirement, however, it is not usually followed. . Mayor Probst stated that the TCAAP Legislation has been signed into law. He indicated that Mr. Post had drafted a 1ettcr to General Caldera who is the Secretary ofthe Army. The letter asked for a schedule of when the property will be released. Staff has received a wide range of dates and the City will be working with a consultant to gain a better understanding of the timing issues. ARDEN HILLS CITY COUNCIL - OCTOBER 12,1999 '"'''''-'II , J II Mayor Probst hoped that the City would be able to stay on schedule for a spring ground breaking . for the new City Hall. Mayor Probst stated that the City has been receiving a great deal of correspondence regarding code enforcement issues with the property to the south of the current City Hall. He indicated that he was satisfied with how staff has been handling this issue and asked that staff proceed with their current mode of action. Mayor Probst stated that one issue that the City Council has discussed previously was that a home on Noble Street has been converted into a dormitory. In speaking with Mr. Post, it does not appear that the City has many options in the current code. Mayor Probst suggested that the Planning Commission look into this issue. It was his understanding that the residents of the home have been well behaved, however, the neighborhood was frustrated by the number of cars and the fact that virtually the entire front yard has been paved. He suggested that the Ordinance be reviewed for restrictions on lot coverage with a hard surface. Councilmember Larson stated that he was surprised that the City Code did not restrict the number of non-related persons living in one house. Mr. Post did not believe that the City Code had this sort of restriction. Councilmember Larson suggested that the possibility of this being added to the City Code be looked into. . Councilmember Aplikowski stated that there had been a court case in the City of Saint Paul which dealt with the number of unrelated people living in one home. Councilmember Malone noted that cities do not usually prevail in these types of cases. Mayor Probst stated that the City of Roseville was receptive to participating with the City of Arden Hills in the Water Quality grant discussed at a previous City Council meeting. He indicated that the dead line to apply for this grant was nearing and suggested that staff pursue this joint effort with the City of Roseville. Mayor Probst stated that he had asked Mr. Post for an update on Code enforcement issues at the next Council Worksession. Additionally, he would want to speak with Mr. Stafford and Mr. Post regarding the issues being raised by Saint Paul Water Utility. Councilmember Larson stated that the Water Quality Task Force was meeting this evening with a representative from the City of Roseville. Mayor Probst commended the Parks and Recreation Department for the favorable reviews of the summer programs. Mayor Probst expressed his appreciation to the City staff and Council for the volunteer picnic held Thursday, September 30, 1999. I-Ie indicated that the event went well and there had been some new individuals in attendance. He suggested that this event be held again next year. . Councilmember Aplikowski asked if the volunteer picnic had been held at an appropriate time. She indicated that it was difficult for her to attend events that are held at 5 :00 p.m. Mr. Post . . . ~ "< ~ ARDEN HILLS CITY COUNCIL - OCTOBER 12,1999 12 stated that the intent of the event was to include a dinner and was scheduled around the dinner hour. He indicated that this time works for some, while it does not work for others, given their work schedules. He added that he did not feel that weekends would be appropriate. Councilmember Larson expressed his disappointment that Councilmember Malone would be resigning from the City Council. He stated that Councilmember Malone will be missed by the Council and the City of Arden Hills for the good work he has done over the years. ADJOURN MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to adjourn the meeting at 8:30 p.m. The motion carried unanimously (5- 0). Dennis Probst Mayor Terrance R. Post Interim City Administrator NOTICE OF MEETINGS The next regular City Council meeting will be held Monday, October 25, 1999 at 7:30 p.m. at the Arden Hills Council chambers. . . . D /'. ~....~~l" l \ .~ ~ t.?'~t.." B MINUTES CITY OF ARDEN HILLS, MINNESOTA WORKSESSION MONDAY, OCTOBER 18, 1999 4:45 P.M. - CITY HALL, 4364 WEST ROUND LAKE ROAD CALL TO ORDER Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the City Council Worksession at 4:45 p.m. Present were Councilmembers Gregg Larson, Paul Malone, and Lois Rem; Interim City Administrator, Terry Post; Public Works Director, Dwayne Stafford; Parks and Recreation Director, Thomas 1. Moore; Associate Planner, Nancy Randall; Building Inspector, Dave Scherbel; and Administrative Secretary, Sheila Stowell. Councilmember Beverly Aplikowski arrived at 4:50 p.m. In order to accommodate schedules, Mayor Probst rearranged several items on the agenda. MISCELLANEOUS ITEMS Parks and Recreation Department Mr. Moore provided an update on the recent park tour by the Parks and Recreation Committee and othcr activities ofthe department. Several items of note included Mr. Moore's participation in the Ramsey County Soccer Partners Technical Advisory Committee; and Parks Maintenance employee Fred Bell's attendance at a two day seminar, and completion oftesting as a certified inspector with the National Playground Safety Institute Public Works Department Mr. Stafford reported on various activities ofthe Public Works Department. Mr. Stafford updated the Council on several problems encountered in completing punch list items for the West Round Lake Road, Phase I Improvement Project. Mr. Stafford noted the lack of any public response to the recently published Arden Hills Water Quality Report. Mr. Stafford advised the Council of several unique sump pump discharge issues identified by residents and staff: which would probably require Council review in the near future, related to city-required inspection and enforcement. Mr. Stafford also advised that hc had been fielding questions from residents - by phone and in person - regarding the sump pump discharge requirements, and that informational inserts would be included in the third quarter utility billing being processed at this time. Mr. Stafford advised Councilmembers of a cooperative effort by Public Works Directors from several surrounding communities, in an effort to increase coordination this winter regarding scheduling for snow plowing and sanding efforts. . . . -.."" ;j d ARDEN HILLS CITY COUNCIL WORKSESSION - OCTOBER 18, 1999 2 Mr. Stafford stated that it was anticipated that several staff members would be available at City Hall and the maintenance facility on the evening of December 31,1999 to provide coverage in the cvent of any Y2K problems. Code Enforcement Update Mr. Scherbel and Ms. Randall updated the City Council on various outstanding code enforcement issues. Mr. Scherbel stated that the Vaughan tower safety issues were being addressed; that staff and City Attorney Filla had noted that when the Special Use Permit (SUP) was approved, agricultural use ofland within the Gateway Business District was allowed; and that Mr. Scherbel would be meeting with an engineer regarding the safety issues. Mr. Scherbel also reported on the citation issued to Perkins Restaurant by the Lake Johanna Volunteer Fire Department's Fire Inspector regarding his conccrns on code enforcement issues. Ms. Randall provided a database report on the status of several code enforcement issues, and discussed more details regarding the Ryder Student Transportation Special Use Permit (SUP) items. Ms. Randall reported that the property owner was cooperating on the issues, with staff allowing an extension for landscaping items until the spring of 2000. Discussion took place regarding the City adopting a housing maintenance ordinance. Mr. Scherbel stated that the Uniform Building Code (UBC) does not address housing maintenance unless the building is structurally unsound. Councilmember Aplikowski provided staff with a copy of a 1993/94 housing study completed by the City of New Brighton to refer to the City's Operations and Finance Committee for review. Mr. Scherbel expressed a concern regarding residential homes being retrofitted into dormitories. Mr. Scherbel stated that, given the colleges in our community, the City might wish to specifically address that issue in future code requirements. Mr. Scherbel used a home on Noble Road as an example, stating that square footage requirements for each person and for sleeping quarters, as well as green space/lot covering requirements, were two items that should be incorporated into any future ordinance dealing with this housing issue. Staff was directed to provide the City Council with a copy of the International Property Maintenance Code (IPMC) for their review, and the Council will determine if it would be more appropriate for the Planning Commission, or Operations and Finance Committee, to review the matter before Council action. . . . ':'.! ARDEN HILLS CITY COUNCIL WORKSESSJON - OCTOBER 18, 1999 3 Mr. Post stated that he and Mr. Scherbel would be meeting with the I-35W Corridor Coalition on October 27th regarding this issue and the outcome may be that each Coalition city adopt their own ordinance, with a similar format but with community-specific language. RAMSEY COUNTY PARKS DEPARTMENT. TONY SCHMIDT PARK IMPROVEMENTS Mr. Larry Holmberg, representing Ramsey County Parks Department, was present to review various aspects of the Architectural package for building construction (i.e., beach building; gazebo; restrooms; and two picnic pavilions) at Lake Johanna's Tony Schmidt Park. Mr. Holmberg stated that the City's Parks and Recreation Director, Mr. Moore, had served on the Ramsey County Architectural Selection Committee, and in September of 1999, the County Board had approved the selection of the architectural firm of Hagen, Christensen & McIlwain. Mr. Holmberg introduced Mr. Tim McIlwain, who presented the overall concept plan for the park, with three styles of architectural design for Council consideration. It was the consensus of Councilmembers that they preferred the "Prairie" design style to the other "Classical" and "Cottage" alternatives. Mr. Holmberg stated that the play areas would be built as part of the next phase, and would be incorporated with the building site plans. Councilmembers requested more detailed schematics be presented at their December Worksession, scheduled on December 20,1999. MISCELLANEOUS ITEMS. CONTINUED Council Vacancv. Appointment Process Mayor Probst and Mr. Post reviewed the process for filling the upcoming Council vacancy with Councilmember Malone's resignation effective November 30,1999. Staff was directed to prepare a resolution for the October 25, 1999 City Council meeting declaring a Council vacancy, and initiating the process. The preferred timeline established by the Council was as follows: . October 25, 1999 . November 3,1999 . November 10, 1999 . November 22, 1999 Declare Council Vacancy Publish Notice in Official Newspaper Publish Notice in Official Newspaper Cut-off Date for Application Process . . . ARDEN HILLS CITY COUNCIL WORKSESSION - OCTOBER 18, 1999 4 . November 29, 1999 . December 6,1999 . December 13, 1999 City Council decides on Interview/Appointment Council Interviews (If Determined Necessary) Formal Council Appointment Hil!:hwavs 10/96 Discussion Mr. Post requested the Council revisit the status of the Highways 10/96 pending improvement projects with Ramsey County and the Minnesota Department of Transportation (MnDOT). Ramsey County has contacted staff several times regarding the City of Arden Hills endorsing one of the plans as previously presented by Ramsey County. Mr. Post sought direction from the City Council on this matter. Mayor Probst reviewed the various options available to the City Council, consisting of: . No changes in design, with all access points remaining "as is;" Endorse the design option that was originally brought forward, providing as many movements as possible; Endorse the option that eliminates many ofthe existing movements and access points; Endorse the MnDOT option providing future TCAAP service and a frontage road on the west side of Highway 10. . . . Discussion items included, impacts to local residents in the mobile home park and along Highway 10, as well as business owners along North Highway 10; consideration of a "folded diamond" design option; Jersey barriers; greater utilization of median space, bridge construction; and the possibility of seeking the input of a former MnDOT Engineer living in the community. Mayor Probst expressed his concern regarding the lack of cooperation being received from MnDOT with them only willing to uphold "design standards," with no further consideration apparently being given to achieving a viable solution to those needs of the Arden Hills community, as well as regional transportation problems. Arden Hills Resident, Becky Olson, of 4647 Highway 10, was in attendance at the meeting and spoke representing her neighborhood. Mayor Probst asked for Ms. Olson's opinion of the residents' wishes; with Ms. Olson responding that, with the exception of one elderly resident, the homeowners were looking forward to movmg. Further discussion included the need to verify who would be responsible for right-of-way acquisition costs. . . . 0",\1\, '.t',.. ARDEN HILLS CITY COUNCIL WORKSESSION - OCTOBER 18, 1999 5 Mayor Probst stated that the newly hired City Administrator, Joe Lynch, has a good working relationship in working with MnDOT as a result of the construction of 1-394 through the City of Long Lake. Stall was directed to provide Council, at the November 15, 1999 Worksession, copies of the various design diagram options that have been considered. Following that meeting, and upon reaching a Council consensus of the specific design that would be best for the City, an informational meeting would be scheduled in December or January with affected residents, at which Ramsey County and MnDOT would also be invited to attcnd. Water Main Petition City Engineer Brown had been provided with the original plans and specifications when the water main extension project for the residences along Old Highway 10 had previously been considered. In reviewing those documents, and in using those specifications, Mr. Brown estimated that the total cost of the project would be approximately $125 - $130,000, or $40 - $50 per linear foot, exclusive of the connection fees for each resident. One of the larger items driving the cost estimate was rebuilding approximately eighteen (18) driveways. Staff was directed to notify residents, on a preliminary basis, of the figure, based on the City's Asscssment Policy (100% Assessable to the property); and determine if petitioning residents are interested in pursuing the improvement, given the costs involved. Councilmember Larson requested that the informational letter to residents reference the City's Assessment Policy and note that if privately developed property, the developer would be responsible for the entire improvement cost, and also reminding residents of the connection fees over and above the assessment costs. Mayor Probst left the meeting at 7:15 p.m., and turned the gavel over to Acting Mayor Beverly Aplikowski. St. Paul Water Utility Distribution Services Discussion Mr. Stafford briefed the City Council on the array of distribution services the St. Paul Water Utility is proposing to provide the City of Arden I-Ells, including taking ovcr ownership of the City's water infrastructure assets. Mr. Stafford suggested looking at select services proposed by the Water Utility as a test of a potential cooperative relationship, such as water main break repairs; water leak location and detection; water tower inspection; pump and electrical equipmcnt maintenance; bacteria testing; billing and/or meter reading. . . . ARDEN HILLS CITY COUNCIL WORKSESSION - OCTOBER 18, 1999 6 Mr. Post reviewed the recent meeting he and Dwayne attended with Mr. Bullert of the St. Paul Water Utility. Discussion items included Twin Cities Army Ammunition Plant (TCAAP) infrastructure; potential staff reductions if outsourcing were considered; miscellaneous pending maintenance items; potential operational and administrative cost savings; recognition of the value of the new radio read system; and the estimated manpower hours for quarterly utility billing. Staff was directed to utilize several services on a test basis, preferably those currently outsourced, and seek Council authorization by resolution to pursue a contractual relationship with the St. Paul Water Utility for the provision of such selected services. City Hall Land Transfcr UDdate Mr. Post provided Councilmembers with a draft of the proposed Memorandum of Understanding (MOU) to be considered in the conveyance of the acreage for the proposed new City Hall. The City's consultant, Impact Planning, had prepared the draft. Mr. Post noted that, in his conversations with Mr. Fix ofTCAAP, that Mr. Fix had expressed concerns that while the authorization bill was signed, there were no related appropriation dollars. It was Mr. Fix's contention that, until funding is provided, the Department of Army would have difficulty implementing the authorization bill. Mr. Fix, however, did seem amenable to the process as drafted by Impact Planning, with the process recognizing inputs by the City to facilitate a shorter timetable. Staff was directed to include the Memorandum of Understanding on the October 25, 1999 Council Agenda for action. Mr. Post also noted his conversations with Mr. Fix regarding the immediate rclocation of the fence, to facility necessary site work once the paperwork process had been completed. It is the position of the Department of Army that the perimeter fence not be moved Lmtil the City has fee title. Mr. Post will continue pursuing having a secondary fence in place, immediately south of thc access road, on the proposed property line prior to fee title being acquired. Draft Year 2000 City Council MeetiDluPlanninl!: Commission Dates With the addition of one holiday in July, the draft Year 2000 calendar was preliminarily approved by consensus of the Council and staff was directed to include it on the October 25, 1999 Council Agenda for formal action. Mr. Post was directed to ask City Attorney Filla again regarding Columbus Day as a holiday with no meetings allowed and how that affects the City's October meeting schedule. . . . ARDEN HILLS CITY COUNCIL WORKSESSION - OCTOBER 18, 1999 7 Anita Larson Resil!:nation Councilmembers discussed the recent resignation of Parks and Recreation Committee member Anita Larson, and opinions expressed by other committee members regarding various park Issues. Councilmembers expressed conccrns regarding misinterpretation by former committee members of Council actions and requests. Council Liaisons were asked to express to committee chairpersons and members that the Council and/or staff needed to be made aware of potential committee concerns so they could be addressed immediately. County Road I. Shoreview WisPark Proiect Mr. Stafford requested clarification from Councilmembers regarding the request from Ramsey County to allow their contractor for the Rice Creek bridge project to work on Sundays to faci litate the project. It was the consensus of Councilmembers present to notify Ramsey County ofthe City's cooperation. Mr. Post noted that he would be pursuing additional discussion with the City of Shore view, Ramsey County, and MnDOT regarding the Schutta Road intcrscction as part of the County Road I year 2000 improvement. Miscellaneous Administrative Items Mr. Post reported the status of several items including, working with the City ofRoseville on pursuing a joint grant for water quality studies; pursuing, along with Ms. Randall, those outstanding items for the City's Comprehensive Plan Update; concerns regarding staff becoming aware of several easements issued by the Rice Creek Watershed District (RCWD) that the City had not been made aware of and the extent of this practice by RCWD; and finalization of the agreement with new City Administrator Joe Lynch, with formal action coming before the Council on October 25th, with Mr. Lynch starting on November lOth. ADJOURN MOTION: Councilmember Rem moved and Councilmember Larson seconded a motion to adjourn the meeting at 8:05 p.m. The motion carried unanimously (4-0). 1 . . e e e CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 10/25/99 COUNCIL MEETING CLAIMS PAID SINCE LAST COUNCIL MEETING (10112199) :i(itliiW...liciliMtt..JiVtNliQj(.. 16641 16642 16643 16644 16645 16646 16647 16648 16649 16650 16651 16652 16653 16654 16655 16656 ]6657 16658 16659 10/07/99 10/07/99 10/07/99 10/11/99 10/11/99 10/11/99 10/12/99 10/12/99 10/12/99 10/14/99 10/14/99 10/14/99 10114/99 10/14/99 10/18/99 10/18/99 10/18/99 10/18/99 10/19199 PAGEIOF3 .......iiili..KMolWtN1.. ..tllMliilliMtKiii: :':N:';';'"';' .'.',.............,......w..,. .. ...w.w.....w.w.... "':N":"";';' ';"N:' :-}:.:~.:.:.:,':': DCA Inc. Tri-Ci(y Baseball American Excelsior Public Emolovees Retirement Association leMA Retirement Trust - 457 Affinity Plus Federal Credit Union Northern States Power Comnanv Forest Lake Contracting Nadeau Utility. Inc. American Medical Security Fortis Benefits Fortis Benefits Minnesota Mutual Life Lake CountrY Service Coooerative MRPA DCA Inc. Vertical Endeavors Cinema Cafe Minnesota Denartment of Revenue 340.00 30.00 271.58 2,873.68 1,141.04 4060.21 5803.34 30.698.44 94405.68 774.75 166.20 90.33 324.55 2,797.30 300.00 122.65 195.00 90.00 240.00 II Subtotal - Paid Claims 144.724.75 n Paid Claims From Above. 144,724.75 Add Unpaid Claims, Page 3 of 3 - 119816.32 Total Accounts Payable Claims for Council Approval, 10/25/99- 264541.07 Note: Checks for unpaid claims totaling $50,972.01 were mailed on October 13, 1999 after approval at the October 12, 1999 Council Meeting. They were check numbers 16590 - 16640. This sequence corresponds to unpaid temporary numbers Tl - T51. Check numbers 16588 - 16589 were used for alignment. Day Care Reimbursement 9117199 Nt! Chamos Banonet-10/18/99 Moore & Messerlv Erosion Control Blankets (6) Second October PaYToll Second October Payroll Second October Payroll Sentember Service W Ronnd Lake Rd hnorov-Pav Est #6 McClung Dr & Arden Manor Pk Imorov-Pav Est #1 October Dental Insurance October Short Term Disabilitv October Lon.e: Term Disability October Life Insurance ~overnberInsurance MRP A Conference ~ M. Olson Day Care Reimbursement 10/01/99 Field rrio 10/21/99 Field Trin 10/21/99 Sales Tax - Sentember 1999 .....dyI""""'""'p'y-...i..,1 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 10/25/99 COUNCIL MEETING PAGE 2 OF 3 UNPAID CLAIMS REGISTER: ...i'EMi>!iiWiii"BiAifij? {/~9mhtn 1'01 10/26/99 Accurate Press, Inc. 1,108.41 Printed FormslEnvelooes 1'02 10/26/99 Arden Hills Tire & Service Center 482.76 New Tires #2 (4\ 1'03 10/26/99 AT&T 87.22 Long Distance 1'04 10/26/99 Beisswenoer's How-To Store 87.17 Toro Gas Stabilizer/Pans for Soccer Goals 1'05 10/26/99 Berres Sandra 29.45 Mileag:e Reimbursement 1'06 10/26/99 Bift's Inc. 130.52 Portable Toilets 1'07 10/26/99 Brown, Charlie 20.00 "Santa" - Breakfast w/Santa 1'08 10/26/99 Camorate Exnress 484.53 Office SUDDlies/CoDv PaDer 1'09 10/26/99 Crown Tronhv 44.73 Adult Chamnionshin Tronhies 1'10 10/26/99 Earl F. Anderson Inc. 436.66 S.fetv EnuinmentlStreet Si=' I'll 10/26/99 Esch Construction Sunnlv Inc. 756.15 Saw Blade for Asnhalt 1'12 10/26/99 Evernreen Land Services Co. 180.00 Consultin. Services 9/16.9/30/99 1'13 10/26/99 Frattallone's Hardware Inc. 134.75 Sentember Purchases 1'14 10/26/99 Glenwood In-~lewood 19.63 S~rino Water - Citv Hall 1'15 10/26/99 Good Time Attractions 24.25 Pumkin Hunt SUDDlies 1'16 10/26/99 Gonher State One-Call Inc. 192.50 Sentember Service 1'17 10/26/99 Gre; Larson Snorts 271.73 Soccer-Flap" Set 1'18 10/26/99 Holidav Irm Downtov.rn 220.46 MRP A Conference - M. Olson 1'19 10/26/99 HUl~:hes, Lisa 8.00 Refund-CreeDv Crafts 1'20 10/26/99 ICI Dulux Paint Centers 241.46 Field Markin. Paint (5 oals) 1'21 10/26/99 In~-Prints 59.05 Maintenance Verification Forms (200 1'22 10/26/99 1.U.O.E. Local 49 175.00 October Pavroll Deductions 1'23 10/26/99 Johnson Jeff 5.00 Refund-Gvmnastics 1'24 10/26/99 Lillie Suburban Newsnaners 85.88 LeI!al Notices 1'25 10/26/99 McCombs Frank. Roos Associates 1,264.00 Professional Services 9/99-Civic Center 1'26 10/26/99 Met Council Environmental Services 48 443.29 November Sewer Ch::llVe 1'27 10/26/99 Midwest Asnhalt Cornoration 371.39 Road Reoair Material 1'28 10/26/99 Minnesota Safetv Council 205.00 Memhershin Dues 10/99 - 10/00 1'29 10/26/99 MN Recreation & Park Association 355.00 1999 NO PI.vOTound S.fetv Institute. F. Bell 1'30 10/26/99 Natale's Caffe Inc. 65.00 Council Worksession 10/18/99 1'31 10/26/99 North Metro Insnection, Inc. 2,049.60 Sentember Electrical Insoections 1'32 10/26/99 Peterson Fram & BerP"tllan PA 5086.70 Sentember LeI!al Fees 1'33 10/26/99 PrO;- Rec & Rev-Revenue 53 092.52 November Law EnforcementlFuel Purchases 1'34 10/26/99 Sa~ Distributors 64.48 Pro= Suoolies 1'35 10/26/99 Scherbe1 David 39.03 Exnense Reimbursement 1'36 10/26/99 Schifskv T.A. and Sons Inc. 445.81 AC Curh Asnhalt 1'37 10/26/99 Shoreview Citv of 1491.87 Sentember Sui/dinO" Insnector - J. Thill 1'38 10/26/99 ~Nora 30.00 Refund-Creation Station 1'39 10/26/99 Tarcret Stores 97.90 Prmrram Sunnlies II Total ~ Uoosid Claims w 118,386.90 II 1WId)'f..........po)'lbloleloim.1 t . . e e . f . e . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 10/25/99 COUNCIL MEETING UNPAID CLAIMS REGISTER: itltMIW.'leKjil(t~il,&tNJiOO'i T40 T41 T42 T43 T44 T45 T46 10/26/99 10/26/99 10/26/99 10/26/99 10/26/99 10/26/99 10/26/99 iilIAI\@ml!lS+ tllMMtl~j$ .. Timesaver Off Site Secretarial U.S. Toy Co. United States Tennis Association Waste Mana2ement - Blaine Werner loni Wrobel, Gretchen Zarnoth Brush Works Inc. 428.75 234.75 50.00 371.17 24.00 30.00 290.75 Subtotal, Page 3 of 3 R Page 2 of 3 Brought Forward - Total Unpaid Claims- 1,429.42 118386.90 119,816.32 PAGE30F3 '-".w.w "w.w.w.".'w.", ....... .................. ........w.w...............w.w.......w.w.w.. .................................... ...........w.w...w.......w.w...... ....._w_... Recordin. Secretarv-CC-1O/l2 & PC-IO/06 Special Events Supplies UST A Workshoo . M. Olsoo Waste Removal Service Refund-Rock Climbing (less Administrative Fee) Refund-Creation Station T ora Broom ut>dy!"""",n"pol"bkI<Iai...1 - ~ ". 'It 0:: ~ '" '" it; ~ o ~ c w .... ce c Ul ~ o W J: o ..J ..J ~O> >!!! <l:~ ll.o n::~ w.s m", Oilj 1-". 0;;; 00 c,;; z:;;: 0" o ~ w.- II)!!!. II) ..J ..J i: z w c n:: <l: II. o ~ C3 'g.....: g g ~ o d 0 ~ 5 :;, .~ ,.~~~~!:tf :W: r- 0 \O-~ :i~~~~~!:1 '" <:> '" ~ .".. I i~ <:> ~ ~ <:> <:> ill <:> <:> c <0 c c <0 <0 WN .. '.,,:.:. .W," .. W ... ;:; <:> c c c ;:,...: ~ c ~ c I <0 '" R " ~ '" ~ N <:> "" t!:f., -}:.:., :;:,:; '2 w ::> .,.,. '6 ".,. ~ ~ -.,. .. U c E c ~ I '2 ~ ~ 2- 1l " c "" " " ~ .E = ~ = " " ~ 0: ~ ~ ;:; ,Ii! '" 0 .". [j " ill '2 '" ~ 2 ~ 0 , '2 'is) '" '" I~ .E 0. ::> [[[[]] ~ ~ 9 ~ ~ ~ ~ f=: co O~ = "C _ _ 0 ~ ~ 1 ~ Will"" U "3 Q... ~ '" o 'Z E .E! f-< ~:~;::: ~~~II ::;:; :! ~ ,t.t: ~~m :} -~ . C M '<1: .... ~ 1.0 o or) r:- 0\ 1,0 0.. 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" ~~ o >. o..CIl " -5 ] .g~ ~ a~13~ u:.a~~ i3.- n~ ~~]:.c Q:I ::;: .. o\l ..c ~ ~ :g ~ c frOZlc::r;E~"'C~1ie ~ ~ ~ :t 0 .t:: .~ ~~ -5 a -.;:a fro..c~o 4).-.....:1 ;.:;;., .... "'C~ r-: ~ -< e!l::E t::^ 4) t:: IZI ~ 4) ~ 4) 4) ~ 0 !504)~~B ~~B;i O~~~01i.""Il.l(flt'<3 ::;:o..CIlCll::;:Q:I~.ti30 MV)['--.OOO\ "'<tV)NM'<:t 0000 000000 oooogoo:2ggg NNNNNNNNMMM " :s ~ ~ '" '" :g8~g:: ClOQQQQ~ClO ~ '.0 '.0 \Q \Q ..... ~ ::l:! ~ ::::: ~ ~QQ~OOQQ~OC ~\O\O\C'.O\O\O :::::..;;; ~ ~ :<.:...... 00 M ..~~ ~ it r::: i@~ ~ :::l~ 0..0 ~ - ....". :...;: ..~:~ .0( ~ U ;:R"V s:: 0.... jlN U ..c, ~ :E-..... 0 :::l "0'- m ~ "E ~O::< 0. <( <( 'QUU s::rz ill I j : $' 8 ~ 13 .E =- ";l~.s .j .~ .R ~ Ii- : g ~ i "! ~ ~ ~ '2 .!l ~ fi.5 I- iii! H1 E ~() ~ (fl oS.2 "1::1 ~ P- i:8 ~ ] ] s ~ 0 ~ jj o Z t . N ~ ~ f . . . . . CITY OF ARDEN HILLS MEMORANDUM DATE: October 20, 1999 TO: Mayor and City Councilmembers Terrance R. Post, Interim City Administrator @ FROM: SUBJECT: Certification of Delinquent Utilities Backe:round The City of Arden Hills has historically followed a policy of annually certifying delinquent utility bills to following year property taxes as a means of collecting delinquent utility accounts instead of a water shutoff policy. Procedures for collections of delinquent accounts are prescribed in Code of Ordinances, Sections 28-58 (water), 28-129 (sanitary sewer), and 28-172 (surface water management). Dclinuuencv Status Staff has attempted to more actively manage delinquent accounts with only modest success. There appears to be a base of repeat customers who are certified year after year. Perhaps they consider this annual delinquent special assessment to be additional property taxes, and incorrectly take the corresponding tax deduction on their personal tax returns. The attachment to the resolution clearly shows the level of repeat customers. Historical Certification Trend Data Levied in 1992 Payable in 1993 Levied in 1993 Payable in 1994 Levied in 1994 Payable in 1995 Levied in 1995 Payable in 1996 Levied in 1996 Payable in 1997 Levied in 1997 Payable in 1998 Levied in 1998 Payable in 1999 Levied in 1999 Payable in 2000 Number 51 accounts 58 accounts 45 accounts 44 accounts 37 accounts 59 acco unts 42 accounts 39 accounts Certification with Penaltv $18,795.97 19,366.00 18,919.00 19,977.74 16,862.32 25,138.66 18,498.96 17,164.95 With the 1999 budgeted utility billed revenues of $2, 116,600, the certification accounts represent approximately 0.8% of this total, and approximately 1.6% ofthe 2500 total utility account customer base. Recommendation Council should consider adopting Resolution #99-39 under the Consent Calendar at the October 25, 1999 Regular Council meeting which "Adopts and Confirms Annual Special Assessments for Delinquent Utilities." Enclosure . . . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 99-39 RESOLUTION ADOPTING AND CONFIRMING ANNUAL SPECIAL ASSESSMENTS FOR DELINQUENT UTILITIES WHEREAS, the amount to be specially assessed for DELINOUENT UTILITIES has been duly calculated in accordance with the provisions ofthe City Code and Minnesota Statutes; and WHEREAS, notices have been duly mailed as required by law; and WHEREAS, said proposed assessments have at all times since their filing been open for public inspections, and an opportunity has been given to all interested persons to present objections, if any, to the proposed assessments; and WHEREAS, there were no oral or written objections received. I. The amounts so calculated and set forth in said notices are hereby levied against the respective parcels ofland described therein, and 2. The proposed assessments are hereby adopted and confirmed as special assessments for each of said parcels of land and the assessments together with an additional penalty of eight percent (8%) ofthe original unpaid amount, inclusive of any previous delinquency penalty, shall be a lien concurrent with general taxes upon such parcel. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City Administrator be authorized and directed to transmit to the County Auditor a certified duplicate of the assessment roll to be extended upon the proper tax lists of the County, and the County Auditor shall collect said special assessments with taxes levied in 1999, payable in 2000. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 25th DAY OF OCTOBER, 1999. DENNIS PROBST, MAYOR ATTEST: TERRANCE R. POST, INTERIM CITY ADMINISTRATOR , . CITY OF ARDEN HILLS UTILITY ACCOUNTS ANNUAL DELINQUENT SPECIAL ASSESSMENTS CERTIFIED IN 1999 FOR TAXES PAYABLE IN 2000 AS OF OCTOBER 14, 1999 . Acct. Prevo Certif. Utility 8%Cert. Total Count Pin Number No. 1998 1997 Name Service Address Arrcars Penalty Certified * 1 33-30-23-43-0022 195 Albert & Sharon Mason 3208 Shorewood Dr. 371.54 29.72 401.26 2 33-30-23-42-0017 271 X X Herbert Touslev 3248 Sandeen Road 667.78 53.42 721.20 3 33-30-23-34-0020 320 X X Michael Johnson 3223 Lake Jobanna Blvd, 421.58 33.73 455.31 4 34-30-23.21-0031 390 X Lori Mae Kaufmann Bosch 1392 Arden Place 112.75 9.02 121.77 5 27-30-23-33-0029 437 X X Bill Brackeen / H. Loos 3628 Snelling Ave. N 388.40 31.07 4]9.47 6 33.30-23-33-0083 497 X Catherine Callahan 2009 West Count Rd 0 277.54 22.20 299,74 7 34-30.23-21-0046 515 X X Steve Nixon 1369 Forest Lane 392.02 31.36 423.38 8 34-30-23-44-0050 547 Francis & Alice l-Ieiderscheid 3197 Shoreline Lane 424.85 33.99 458.84 9 33-30-23-24-0023 557 Raymond & Mary Meehavieh 1843 Grant Road 239.15 ]9.13 258.28 10 34-30-23-42.0053 609 X X David J. Neuberger 3330 DunlaD Street N 384.43 30.75 415.18 11 34.30.23-41-0009 685 X Jerome Wasley 1171 Ingerson Road 370.70 29.66 400.36 12 34-30-23-44-0054 721 X X Robert Biermeier 3205 Lexington Ave. N 376.23 30.10 406.33 13 28-30-23-11-00] 9 730 X Larry Oill 1671 Lake Valentine Road 553.35 44.27 597.62 14 34-30.23-41-0051 795 X James & Dorothy Nelson 1212 Tiller Lane 659.26 52.74 712.00 15 33-30-23-24-0009 937 X Leo J Apger et al 1916 West Countv Rd E 690.27 55.22 745.49 16 34-30-23-41-0068 971 X X Thomas Brennan 1166 Carlton Drive 372.31 29.78 402.09 17 33-30-23-24-0062 985 Laura Valenziano 1890 Noble Road 354.88 28.39 383.27 18 22-30-23.34.0051 1053 X William & Pamela Ross 4123 Nanna Circle 8]2.81 65.02 877.83 ]9 28-30-23-33-0013 1064 X X Joseph Mauricio 2027 Thorn Drive 590.29 47,22 637.51 20 28.30-23-32.0013 1084 X X Jeffrey Thompson 3747 New Brighton Road 517.03 41.36 558.39 21 28-30-23-32.0004 1089 X X Edward Langner 3809 New Brighton Road 384.80 30,78 415.58 22 21.30-23-14-0006 1105 DerreU & Barbara Meron 440] Old Hwv 10 248.66 ]9.89 268.55 23 21-30-23-14-0007 1112 X X Thomas RUDDel 4375 Old Highwav 10 248,66 19.89 268.55 24 28-30-23.32-0006 1180 X X Glenn L. Johns.on 3803 New Brighton Road 426.22 34.10 460.32 25 22.30-23-24-0064 1285 X Mariorie K Jennings 4418 Arden View Court 375.96 30.08 406.04 26 22-30-23-24.0144 1419 Deborah 1. KODDV 4369 Arden View Court 281.50 22.52 304.02 27 34-30-23-41.0041 1448 X X Robert C. Witt 1194 Carlton Drive 451.39 36.1 ] 487,50 28 22-30-23-21-0037 1465 Jan M. Purcell 1355 Arden View Drive 393.14 31.45 424.59 29 34-30-23-14-0029 1618 X X Oary Alfred 1139 Hunters Court 522.15 41.77 563.92 30 34-30-23-14-0030 1620 Chelaine M. Palmgren 1140 Hunters Court 429.50 34.36 463,86 31 22-30-23-24-0172 1645 J aleh H. Meshkati 1470 Arden View Drive ]89.80 ]5.18 204,98 32 33-30-23-32-0014 1670 X Michael & Beverly Dwelly 2048 Stowe A venue 230.00 18.40 248.40 33 34-30-23-14.0043 1677 X Matthew & Daniel Reicher 1176 Benton Way 370.70 29.66 400.36 34 28-30.23-41-0027 1749 X X Robert Sundquist 1580 Chatham Avenue 565.07 45,2] 610.28 35 33-30-23-24-0001 1830 X X Paul N. Trites 1850 Indian Place 370,70 29.66 400.36 36 22-30-23.11.0071 1980 Clayton & Anita Larson 1173 Karth Lake Drive 163.14 13.05 176.19 37 28-30.23-43-0015 2041 X Sesha & Vijava Komanduri 1749 Chatham Avenue 456.69 36.54 493.23 38 33-30-23-32-0033 2284 X X John Knutson 3332 Katie Lane 623,86 49.91 673.77 39 22-30-23-14-0035 2700 Pedwin Bldg Co. 4367 Lexington A venue N 184.38 14.75 199.13 ITotal. I 15893.491 ]271.461 17164.95 . . CITY OF ARDEN HILLS MEMORANDUM DATE: October 19, 1999 TO: SUBJECT: Mayor and City Council Terrance R. Post, Interim City Administrator @ Probationary Appointmcnt FROM: Backl!:round After completing the appropriate background, criminal and reference checks, Council offered the position of City Administrator to Mr. Joseph P. Lynch. Mr. Lynch has accepted the position, and is scheduled to start full-time employment with the City effective November 10, 1999. Section 19-5 of Arden Hills Municipal Code states that the City Council shall make all appointments to municipal service. As a result, the City Council is asked to make the formal probationary appointment ofMr. Lynch beginning November 10, 1999. . Recommendation Staff recommends the City Council approve the six (6) month probationary appointment of Joseph P. Lynch as City Administrator for the City of Arden Hills effective November 10, 1999 and authorize the Mayor to execute an employment agreement with Mr. Lynch. . . . . ~ 1 CITY OF ARDEN HILLS MEMORANDUM DATE: October 21, 1999 TO: Mayor and City Council /2DJ Terrance R. Post, Interim City AdministratorW Memorandum of Understanding (MOU) with Department of Army FROM: SUBJECT: Backl!:round With the passage of the Defense Authorization Bill signed into law by President Clinton, the next phase of the City of Arden Hills efforts to obtain fee title for a parcel to construct a new City Hall at the Twin Cities Army Ammunition Plant (rCAAP) property is underway. The City's consultant, Impact Planning, has identified several legal and environmental requirements that must be completed before the land conveyance can be finalized. The purpose of entering into a Memorandum of Understanding (MOD) with the Department of Army is an expectation that by clearly identifying process steps and party responsibilities, it will facilitate a more timely transfer process. Commander's Representative Fix has expressed support for the MOU. Recommendation The City Council is asked to authorize the Interim City Administrator to execute the document on behalf of the City of Arden Hills. . . . . D'~ /71 f7"""("'r:z~"'l ,.. '" ii'.:\ -, .,' , ~ ij".1.-.' "1~-a " '0,'" ,i.."." Ii ,.,' U \?;,. (J'-' b~ I MEMORANDUM OF UNDERSTANDING This agreement, made and entered this _ day of , 1999, by and between the City of Arden Hills, a Minnesota Municipal Corporation, hereinafter referred to as "City" and the Department of Army, hereinafter referred to as "DOA." 1. PURPOSE On October 5, 1999, President Clinton signed the Defense Authorization Bill. As part of that bill, the Secretary of Army may convey to the City of Arden Hills, Minnesota, all right, title, and interest of the United States in and to a parcel of real property, including improvements thereon, consisting of approximately four (4) usable acres at the Twin Cities Army Ammunition Plant TCAAP), for the purpose of permitting the City to construct a City Hall complex on the parcel. 2. IMPLEMENTATION To implement this bill, the City proposes to enter into a Memorandum of Understanding (MOU) with the Twin Cities Army Ammunition Plant (TCAAP). The intent of this MOU is to define procedural requirements, funding, roles, and responsibilities to successfully execute this land transfer in an expedient manner. 3. DESCRIPTION OF PROPERTY The exact acreage and legal description of the real property to be conveyed under this agreement shall be determined by surveys satisfactory to the Army. As outlined in the bill, the cost of the survey shall be borne by the City. 4. ENVIRONMENTAL COMPLIANCE The City shall meet the procedural requirements of DOA Regulation 200-1 and DOA Regulation 200-2 for land acquisition. TCAAP and/or its headquarters will review and be the final approval authority on all land transfer documents. 5. ENVIRONMENTAL BASELINE SURVEY, ARMY REGULATION 200-1, CHAPTER 15-6 REAL PROPERTY ACQUlSITON, OUTGRANT AND DISPOSAL TRANSACTIONS It is Army policy to prepare an Environmental Baseline Survey (EBS) to determine tbe environmental condition of properties being considered for acquisition outgrants, and disposals. Section C, Non-Army-Initiated-Actions For real property transaction initiated by non-Army parties: a. The non-Army party is responsible for the funding and completion of the EBS. The City shall fund the EBS. . . . . t, L'Ili~ lOW~ . b. If a transaction stems from specific legislation, the entity with whom the property will be transferred shall conduct the EBS pursuant to this chapter. The City shall complete the EBS pursuant to this chapter. 6. ENVIRONMENTAL ASSESSMENT, ARMY REGULATION 200-2, CHAPTER 5 ENVIRONMENTAL ASSESSMENT The City will draft an environmental assessment and if a Finding of No Significant Impact (FNSI) is determined, the City will draft a document stating such. TCAAP will review the environmental assessment and approve the FNSI. 7. FINDING OF SUITABILITY TO TRANSFER, ARMY MATERIEL COMMAND FOSTIFOSL GUIDANCE (FEBRUARY 1998) The City shall complete the finding of suitability to transfer in accordance with Army guidance. 8. REPORT OF EXCESS TCAAP will complete the Report of Excess for disposal actions, ensure compliance with the McKinney Act, coordinate with the State Historic Preservation Office, State Department of Natural Resources, and the United States Fish and Wildlife Service. TCAAP will also cooperate with the City throughout the development of the EBS, EA and FaST. TCAAP will also coordinate the EA and EBS with the effected public and forward appropriate documentation to their headquarters. THIS AGREEMENT shall become effective on ,1999. IN WITNESS WHEREOF, the City has caused this agreement to be signed and executed on its behalf by its City Administrator, and the DOA has signed this agreement, in duplicate the day and year first written above. CITY OF ARDEN HILLS TWIN CITIES ARMY AMMUNITION PLANT (TCAAP) Terrance R. Post Interim City Administrator Michael R. Fix, Commanders Representative Twin Cities Army Ammunition Plant Planning Case 99-12 (Variance/Site Plan Review) ~ Midway National Bank, 1315 Red Fox Road ~ I /!----- , i i t/ .. c/-\ . ) L, I o :~~ ~< -~l I .,. il; \!l,r b . \ I ~ o , \ I L C) 600 , 1200 Feet o 600 i DRIVE I I I ,III ~~~ N A . - tit CITY OF ARDEN HILLS MEMORANDUM DATE: October 25, 1999 TO: FROM: SUBJECT: Case #99-12, Variance and Site Plan Review Midway National Bank, 1315 Red Fox Road Request. The petitioner is requesting approval of a variance 37 feet where 50 feet is required and site plan to allow for a 5 foot 6 inch by 13 foot 6 inch, generator and screening for their facility located at 1315 Red Fox Road. (Exhibit A). Staff had agreed to allow the applicant to hook up the generator temporarily, as they were going through the process, as long as there were no complaints and the applicant was moving forward with a permanent solution. In connecting the generator up to the junction box they discovered that the generator would need to be located as close to the junction box as possible in order to facilitate a smoother connection. Background. The applicant is looking to have a generator in place as soon as possible in order to meet government regulations. They currently have a temporary generator on a trailer to meet these requirements. The applicant has reviewed several options; however, this site has a unique setback configuration. The lot is bordered by public right-of-way on three sides, thus requiring a 50 foot setback on three sides. The applicant plans to run the generator during power failures and on a monthly basis for approximately 20 minutes for maintenance and testing purposes. The Zoning Ordinance in Section VI, E, 4, states that screening shall be provided where mechanical operating equipment is located on the ground or the roof of the premises. The proposed generator has an enclosure to weatherproof and reduce sound. A cedar wood fence or concrete block wall would screen the generator. The cedar wood fence may need more maintenance in the future. The applicant prefers the cedar wood fence however, has stated that they feel it would look just as good without screening due to the enclosure. They would then add skirting to the bottom of the enclosure to match. The applicant is proposing an enclosure to reduce the sound. The sound level of the proposed unit is rated at 75-77 dBA at 7 meters. This would be below the noise level of a diesel truck, which are used at this location. Findinl!:s - Corner Side Yard Setback Variance The Staff concludes that the following factors relate to the requested comer side yard setback variance: 1. Circumstances Unique to the Properly: The property is bordered by public right-of- way on three sides creating a relatively small buildable area for this site. 2. Alternate Location: The applicant lists several other locations that they have considered. Other locations are limited due to the unique location of this lot. The only location available, that would not need a variance, is next to the building along the sidewalk. This site, however, would eliminate landscaping, a portion of sidewalk, and windows. This site is adjacent to the junction box which is where the generator is connected to the building. The next best option would be on the north side of the parking area; however, the only benefit is that the generator may be easer to screen. The applicant, however, has noted it would be difficult to connect the generator to the junction box from that location. 3. Variance not greater than necessary to accomplish the landowners objectives: The applicant took great steps to find an alternative location. The generator is as far from the property line as it can be without taking out parking spaces. The applicant is willing to screen the generator with a 10 foot high cedar wood fence or an alternative 10 foot high block wall with a cedar wood gate. The applicant prefers the cedar wood fence. Deadline for Agency Actions. The City of Arden Hills received the complete application for this request on Tuesday, July 13, 1999. Pursuant to Minnesota State Statute, the City must act on this request by Friday, September 10, 1999 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The applicant requested additional time to modify the plan, thus extending the review period 60-days. The additional review period would extend to Tuesday, November 9, 1999. The City may, with the petitioners' consent, extend the review period beyond the Tuesday, November 9, 1999 date. The petitioner withdrew the original proposal and submitted a revised plan, thus restarting the 60-day requirement as follows. The new proposal was received September 13, 1999, the City must act on this request by Tuesday, November 9,1999, or ask for an extension. Lastly, if the City denies the petitioners request, "... it must state in writing the reasons for the denial at the time that it denies the request." Options 1. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. 4. Table for additional information. -- -- -- ." - .- Recommendation. The Planning Commission recommends approval of Planning Case 99-12, Site Plan, to allow for the construction of a 5 foot 6 inch by 13 foot 6 inch generator and 13 by 25 foot fence enclosure along with a 37 foot variance with the following conditions: 1. The cedar wood fence be painted to match the color ofthe existing building. 2. The generator only be run a maximum of 5 hours per month for servicing or during the duration of power failures. 3. The temporary generator on a trailer be removed. ~ midway national bank t:.~hj b~-\- f\ . i/r~ cen) 1 ?,. ,onD .... '"'",-'.'.o'-lo....'....;;) ~ September 10, 1999 Nancy Randall City of Arden Hills 4364 W. Round Lake Rd Arden Hi!ls iv1N 55112-5794 Dear Ms. Randall, The following information is intended to provide answers to anticipated questions relative to our request for a variance for the permanent location of a generator for our operations center at 1315 Red Fox Road. 1. Why does Midway need to INSTALL a generator? -- Answer: Midway provides Data Processing services for over 50 banks, including Midway National Bank of St. Paul. The Regulatory agencies for financial institutions i.e., the Office of the Comptroller of the Currency (OCG) and the Federal Depository Insurance Corporation (FDIC) recognizes the importance of service providers, such as Midway to assure continuous operating availability for the industry. They strongly encourage (require) us to have alternate power service available in the event of a power outage. The emphasis on Y2K is a major factor in the priority at this time. It is also considered to be a sound business decision for Midway to instaii the generator for long-term protection against power outages and enhances our new business opportunities. 2. Why is timing of the installation urgent? Answer: The banking industry is highly regulated and the Y2K deadline is rapidly approaching. Our Regulatory Agency requires us to have the generator installed and fully tested to meet our Y2K commitment. -- apple valley 14295 cedar ave.' apple valley. minnesota 55124' 612.431.4700' fax: 891.8720 burnsvllle 14300 mcollet court. burnsville. minnesota 55306' 612.892.5585' tax: 892-5658 saint paul 1578 university ave. w.. saint paul, minnesota 55104.651-628-2661. fax: 643"8518 It It III Nancy Randall City of Arden Hills Generator Variance Septembe10, 1999 Page 2 of 4 {l/Ia- :.~, v 3. Why can't the generator go inside the building? Answer: The building is being utilized as an office environment and a computer-operations center. It is likely the generator would create problems for our computer operations due to harmonics, vibrations etc. Appropriate space is not available to isolate and secure the generator for the protection of the employees and meet OSHA requirements. It would be cost prohibitive, for an 800 cubic inch diesel engine and generator to operate within the confines of a building structured fot office use as the layout of the building is not designed to house the generator unit. 4. Why can't the generator go on the roof? Answer: The structural design of the roof will not support 14,000 pounds after the fuel for the 747-gallon tank is added. It would also create fueling problems, should we find a way to keep it from collapsing the roof. Any penetration of a flat roof design, such as ours, would create major leakage problems for the building. 5. Why is the South End of the building, the best location for the generator? Answer: The generator was delivered on a trailer, positioned on the South End of the building and temporarily wired into our electrical system. The generator has been field-tested and is providing the backup power we require. While operating the generator we have concluded that this would be the ideal location for the permanent installation because: · It is located next to the buildings utility access area, I.e., electrical, teiephone, sewer, water eic.; · It is positioned next to our loading dock which was designed for truck and courier traffic; · It is the closest point to our electrical access panels; · It is close to our interior electrical monitoring systems to facilitate coordination of our generator with our battery driven UPS; . It does not block off any windows; Nancy Randall City of Arden Hills Generator Variance Septembe10, 1999 Page 3 of 4 c, _"" ~^. w., i c,~; . It is buffered from the buildings office staff and computers by our loading dock area and supply room; . It does not eliminate any landscaping; . It allows effective access for fuel trucks and maintenance vehicles; . It is the most cost-effecti\/ealternfltivA. We recommend we place the generator according to the attached drawings and paint it to match the building. We believe this would provide a professional appearance consistent with the building design and neighboring facilities. We would install a cedar fence or block wall enclosure, should this be considered an absolute necessity. 6. Why can't the generator go on the East Side of the building? Answer: It didn't appear feasible, as it would encroach on O'Jr neighbor's property and sit on top of the creek. 7. Is the West Side of the building, in the green berm, an acceptable alternate for the generator? Answer: Placing the generator in the berm would create some problems. Fueling the generator in the berm would force us to move vehicles when the generator needed to be refueled. It would also force us tOiYiOVa vehicles vJj'h~n6ver '/';:0 needed ma!i1ten~...:ce, \Nork perto_rmed by an outside vendor. Trouble shooting from the automatic transfer switch would be more difficult to see the panel and to speak to anyone assisting. Aesthetically, to the. general public, we believe this would be an alternate location. It would be partially buried in the hill with a surrounding fence and landscaping. It would also eliminate some green cover of the current scenery. Any location near the building would block off windows, possibly create harmonics problems for our computer operations. It would stand out from the building and possibly create a distraction for employees working in the building. It would also eliminate plants and sidewalk. 3//3-' III III .. . -- .. Nancy Randall City of Arden Hills Generator Variance Septembe10, 1999 Page 4 of 4 Lf / 13- ~. ~.-..-" j 8. Why not on the North End of the building? Answer: The generator is significantly more visible, too close to the pond and creek. Placing the generator at the North End of the building locates the unit at a significant distance from the electrical access and panels, which are located on the South End of the building. We would loose power output due to the length of the power lines required. It would be too cumbersome to maintain and fuel and we would have a difficult time getting a truck through our parking lot. It would be out of sight making it subject to vandalism, more difficult for our personnel to observe during operation and significantly more costly to install. Rick Apple from Alliance Energy, Beth Mahalia, Midway Operations Dept and I will be attending the Planning Commission meeting on October 6, 1999 at 7:30 p.m. Please contact Beth Mahalia at (651) 628-5842 or myself at (651) 628-5840 with any questions. Sincerely, Robert C. Beck Vice President, Operations C: Beth Mahalia Midway National Bank Site Services Coordinator Rick Apple Alliance Energy Sales Representative SEP-28-1999 14:02 MIDWAY NATIONAL BANK 612 628 2263 P.03/04 51,::,. "8--0."~ ~~ .- .,. -. -'I - r I ~ '-'-' / I / I / '. . '. -.. ", ~ . ..- .; '. . r.---------. . . .' .~,,~:J, ~; f ., 01<' .~'- k ::.~ ~ ~~. .r~i ,".. ..... ~ ~, ". / ., 'C"'J 0-: (' H. -, ~.;: < ",... l: .... ~'. .- . ....... .t . N -.;;..= ::.r;:~- ~'7,-p.~- -~. ;. .. '.",1 '. ~ ~ ~~ ~ ~ ~~~ ~~~ ~'-I T- .. T"' ." .. . ;. .. ~.' '11-" .... . .~ ~ . "~".' .~~J::i.." ,I ~~.!~'i'~' CJSr:;> "'ClC c.-... t:;) '},l :t . l j;. ~ . - C) ~ I , n V ! (j.; ~ , Oc{r}) ! ~-..'" r 0, r ,."'-../ ;' ') ',.J' ,j Ii )1')~"lt"'5 ,05. Iii - Ii , ... , I I '. 4> T ~J r I 'U I / ! , (J' I II f ' II ___+-~ I\. ,'~r-J I I i I ~~- :-~ r=- '/ I ,)J " <l\ " I I i ~ I i ~ '-. ".; j l / I I I i -- , . , ---'r ---) , , i I _~i --+ _ I i . I I . ---... 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"'Oc ::liJ)Q (./'IZ..... wO:T; U:!:ZC"'! <- "- c::O .~'<;1 L. - 0 ZO.:.......... Lo.; ~.::: C": <.,)a...~o ~ 0:: o < Z '" W >- :;' ~ < C? 0', tJ U) U, I..., z 0: C: <(..-,(,oz ~1""u...C lL.l Ia::Z -I" ou..; J~Lo.-.:;-e:: :::EY'!.gc::cO :) l,''': Z t- -..;;~ r:::::o::::: ~~,t~6 -:::::l.:.J-I< ~::l:::: --!<(,~ p - 04~J Specifications Jun-29-99 09:56A Alliance Energy Systems, .- .- lit 6124489302 ( Gas Sound Attenuated Enclosures Enclosure Dimensions (inches) Model Nos. Enolne Size lIIters\ Lenoth Width Helohtltooroundl 5G010.15,20.25 1.5 60.5 30.0 37.5 5G035, 40. 45 4.3 86.0 38.5 45.5 5G135, 150. 175. 200 13.3 163.0 67.0 68.0 Diesel Sound Attenuated Enclosures ~ Enclosure Dimensions (Inches) Model Nos. En"lne Slze/llIersl Lenath Width Heioht Ita "roundl 5001 O. 15.20 2.4 82.0 39.5 45.5 50025,30.35 3.0 82.0 39.5 45.5 50040,50.60,75 4.0 102.0 39.5 47.0 50080,100 5.0 109.0 41.0 49.0 50125,150 7.5 130.0 51.5 57.5 50230, 250, 275f300"t 13.3 163.0 67.0 68.0 ( ~ NOTE: Dimensions should not be used for Installation. Consult local distributor for installation drawings. GENERAC@ L GENERAC CORPORATION. P.O. 80X 8 . VVAUKESHA, VIII 531 87 414/544-4811 . FAX 41 4/544-4851 .... ...odIIil.l.... ,ubi-;tt lit dNl\IIIl ..................... Ilukllrltl&laI0D1P'rinI_InUMlil.".".I',aJl'F,4.11111 . . . 1ance Energy Systems,lnc.™ 4 ~ midway netioneI bank "Alliance ... Partners in Toduy's Energy Needs" Oenmc 300 kW Sound Attenuated Unit P.'b:Y/.s Jun-29-99 09:55A All;ance Energy Systems. 6124489302 '."', ~," . Generator Set Sound Attenuated Enclosures . Sound levels as low as 64 DBA . 12-gauge steel for maximum sound attenuation, protection, and life . Electrostatically applied paint with baked enamel finish E:B . Stainless steel hardware . . Hinged doors and flush-mounted handles with key locks o . 0 . 0 . . Critical muffler installed within the enclosure - . Roof overhangs direct rain runoff Easy Access to the Genset Rain-Resistant Design Sound-Attenuated, All-Weather Protection Generac's Sound Allen uated Enclosures provide greatly reduced exterior noise levels, discourage tampering, and provide year-round protection from the elements. Generac enclosures have large, easy. open. and removable hinged doors that allow access to the engine. alternator, and control panel. Carefully-fitted sheet metal and rubber vibration dampeners substantially reduce exterior noise ievels. Enclosures key-lock to prevent tampering. The muffler is contained within the enclosure and is protected from Incoming rain by a rain cap. Other rain-resistant features include drip ledges. which direct rain off of the enclosure, and sealed collars surrounding the roof exhaust opening. Together with rust-proofed hardware, these features add up to an extremely protective and durable enclosure. These enclosures have been designed to allow Generac gensets to be installed in areas govemed by noise level restrictions. The 12- gauge steel construction guarantees long life and effective protection from the elements. All air inlets are louvered or baffled to aid in noise reduction. Enclosures are available for all diesel engine families from 8 'f(W to 300 'f(W. GENERAC@ PD\NER SYSTEIV1S - . ~ e e Exhibit B 111 South side of building. Generator would be placed on the ground with a fence or concrete wall around it. Planning Case 99-18 (Variance) Nathan & Deb Fjeld, 1929 Jerrold Avenue !...fq'l/~/ 'Y~ ~ / II .. I I BE /'/ / . \ . .. -'1..-- ... .. \ ~-JERROLD-AVE .. _._. I ..i~;'.,I ..'._, . _ --r · iA. Ifill · - ~ ..,1_,"_ pi ~ .<.. H EUGEWATERAVE........ ___ ___H. -,--- - : I -.. .........;8:- [- ..... ..~. . . .-- m . . . .- // 400 , o 400 N 8~F~A tit tit tit CITY OF ARDEN HILLS MEMORANDUM DATE: October 25,1999 " / Mayor and City Council A/!4(, Nancy Randall, Associate Plan:% TO: FROM: SUBJECT: Planning Case #99-18, Variance (Corner Side Yard Setback) Nathan Fjeld, 1929 Jerrold Avenue Request. The applicant is requesting approval of a corner side yard setback variance (13 feet proposed, when 40 feet is required) and an accessory structure rear yard setback (6 feet proposed, when 10 feet is required) for a new garage on a single family lot zoned R-2 (Exhibit A). Background. The applicant currently has a two car garage 24 feet by 28 feet (672 square feet). The applicant believes the garage is 13 to 15 feet from the West property line (comer side) and 10 feet from the North property line (rear). Staff however, believes the garage is only six feet from the rear property line where 10 feet is required. The applicant wishes to demolish the existing garage and rebuild the detached garage in the same location and the same size. Currently there is a large tree to the rear of the garage. This causes some difficulty in moving the garage back further form the street. Prior A venue dead ends at the north end oftheir property line and is only used by two homes and trial access to Hazelnut park. The applicant could request a vacation, however; the City would still want to keep a trail easement and the applicant would still need a variance for the proposed garage. The applicant could, however, minimize this request by reducing the garage depth to a standard 22 feet and then only need a 19 foot variance where 40 feet is required. If the setback to the north is less than 10 feet the applicant could move the garage to the south to eliminate the need for a variance. Findinl!:s - Corner Side Yard Setback and Rear Yard Accessory Strncture Setback Variance The Staff concludes that the following factors relate to the requested variance: 1. Circumstances Unique to the Property: The property in question is approximately 10,125 square feet in area on the comer of Jerrold Avenue and Prior Avenue. The proposed garage is 24 feet by 28 feet in size (672 sf in area). The property width is 85 feet. In addition, there is a significant tree just to the East of the proposed garage. 2. Minimization ofrequest: The applicant could reduce the garage depth to a standard 22 feet and than only need a 19 foot variance where 40 feet is required. The applicant could move the garage to the south to eliminate the need for a variance to the north. II 3. Variance would allow a condition that is consistent with the surrounding development: The proposed detached garage is close to a property line. Garages on lots in the surrounding area are closer than the ordinance allows. Deadline for Agency Actions. The City of Arden Hills received the completed application for this request on September 7, 1999. Pursuant to Minnesota State Statute, the City must act on this request by Friday, November 5, 1999 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The additional review period would extend to Tuesday, January 4, 2000. The City may, with the petitioners consent, extend the review period beyond the Tuesday, January 4, 2000 date. Lastly, if the City denies the petitioner's request, "...it must state in writing the reasons for the denial at the time that it denies the request." Recommendations. The Planning Commission recommends approval of Planning Case #99-18, Comer Side Yard Setback Variance (13 feet proposed, when 40 feet is required) for a new garage, conditioned on: -- 1. The northern accessory structure setback be the required 10 feet rather than the requested six feet by moving the garage to the south. 2. The dimensions of the new garage be the same or smaller than the existing garage being replaced. Updates. The letter from the applicant has handed out at the October 6,1999, Planning Commission meeting. This should have been included in your October 6, 1999, Planning Commission Packet (Exhibit C). -- - tit II l::xhi 6;+ A ;.- J . . . . . . Exhibit B 2/5 . . . . 7$. .,." T. ~(n s '" el O.~ 5 1 "1 \oW '" ,~ I -- (4-Z,) ~ " ',(4;15) 'I I" "'\' ' '4- ~'(,t:, I'~ ~fl. s .l.~ 1 1. ' (<M) I ~I (..,) t (~ 11 .~ ~ >~I<.I~I~I~\.~ I <@1~1. ," ..t~~~J~l(~~~~l~J , . 920.8 X X917.0 X916.7 _e G:) ~ {J o x~27. 2 c3 (2,x ( w 926. o ~0~ C 6 1\ U X917.2 f};E:J 8 :=J X 918.2 X 920.7 q X916.3 [b N (1) 0 x X924.1 921.3 X 6) w L=-J w ~ CJ [;J X 925., &J D 0 00. c) 91~.3 cO (J) x 9~O G) iJ o~ 0:00 o X ~ 0&519.4 X918.3 X919.1 D f~ r, 4... 411 - '" Exh;6;-\ c.. Submission for variance to build a new garage at: 1929 Jerrold Ave, Arden Hills, MN Owners: Nathan and Deborah Fjeld 1929 Jerrold Ave Arden Hills, MN 55112 651-628-9059 Abutting property owner: Jerry and Peg McCauley 1925 Jerrold Ave Arden Hills, MN 55112 651-633-3665 Property across the street: Patricia Hencir 1947 Jerrold Ave Arden Hills, MN 55112 651-633-3409 SITE PLAN: Please see enclosed diagram. We really don't want to change the landscape, jnst improve the property. WRITTEN STATEMENT: We request a variance for the purpose of rebnilding our current garage at its present location. Present day zoning laws reqnire the garage to be set back 40' from the road This was not necessary when the present garage was built. There is a large and beautiful shade tree directly behind the corrent garage which we would like to protect. The current garage is 24' wide and 28' long. We would like to replace this with a new garage of the same size with vinyl siding to match our home . The new building will be the same length as the current garage, but will be built with regular trusses which are much lower than the current garage. The old garage is actnally a converted barn and has a complete floor above the main garage level. Visually, the new garage will be less obtrusive. Also, we believe bnilding the new garage on the old site would be more aesthetically pleasing to those visiting Hazelnut Parle. A stand of trees helps hide the large structure we have there now and moving the garage further east would give every pad<: visitor a full view of our new, but not elaborately fancy, garage. The locatiou of our lot is adjacent to Hazelnnt Parle and Prior Ave stops at our driveway. Consequently, the garage will not took incongruent with the other houses on the street. Our neighbors are pleased that we will be tearing down the old garage, as it is deteriorating rapidly and is beyond repair. (The roof needed repair many years prior to our ownership of the property and there is too nmch water damage to repair the structure.) 1 Planning Case 99-19 (Variance) aniel Taylor, 1605 Lake Johanna Blvd. /.... I r - .//'~~ I I ' " 1.. 17)""< (' ",,,\~~\... ~ " l. u/j"'// I~./ ~'''~\. , / i'" ~. ,...............- . I", ,,>, / - I · I '" . .....~~......:<'" I ~ 1-111.\' "I"'~\'\\, .- I ' ' ' )11 - , I ' ! I I ( 'Ii, ~ - , 'V:::::r \ \ \ i \ \'\-/.-".-- \ \ . I I ) // \ \ I /' ,/ \ , , //'.. \ \ ~ ;/ /'/ ...... \ - 1 /:::;~ ~i~ , '// _---. /"" 101 \ \.. //:::-,;~~ :<)1 , \ \ . ~ I I \ \ /<> '. / J..... iuiJ.!-~.~ \ \ />;;~ . ~ I:!E:'--..~ \ /// /1Ui1i r ./1 // r--"--- en! I; I I /// ./ 171~ ~i ~ ~.// 4- I//)~" ~oi - ' /,:1/ . ' :']OR~Fr'l?'-i\" II J~ ..1 I" "',. II/I I', \~ I- , ' TlijL I L_.. I ' II'.) ,;---f-- --. I \ II i ; "l'i,l\ - I ,L_ .- .:\~J" N 10,00 Ft\. 500 o 500 I I . - - - CITY OF ARDEN HILLS MEMORANDUM DATE: October 25, 1999 Mayor and City Council / jJ.J I!. 1// A~ . '/:;~ Nancy Randall, Associate Pla~ TO: FROM: SUBJECT: Planning Case #99-19, Variance (Front Yard Setback) Daniel Taylor, 1605 and 1609 Lake Johanna Blvd. Request. The applicant is requesting approval of a front yard setback variance on two properties (15 feet proposed, when 40 feet is required). The applicant is proposing to relocate the single family home on 1605 Lake Johanna Boulevard to 1609 Lake Johanna Boulevard and construct a new single family home on 1605 Lake Johanna Boulevard (Exhibit A). Both would require front yard setback variances. Background. The applicant currently has a 28 by 72 foot single family home located at 1605 Lake Johanna Boulevard and a small cabin at 1609 Lake Johanna Boulevard. He would like to demolish the cabin at 1609 Lake Johanna Boulevard and relocate his current home at 1605 Lake Johanna Boulevard to 1609 Lake Johanna Boulevard. The home at 1609 Lake Johanna Boulevard has access from a 30-foot wide private easement. The home at 1605 Lake Johanna Boulevard has access from the 30-foot wide private easement and Lake Johanna Boulevard. In 1987, the City Attorney determined that the access easement is not a public easement dedicated to the City. It is a legally established easement in favor of and for the benefit of the adjacent property owners, including the applicant. It is reasonably safe to assume that no standard public street will ever be constructed on the easement. The applicant would like to build a new home at 1605 Lake Johanna Blvd. The applicant does not have a house plan at this time, however; after looking at several plans, the applicant feels that a comer side yard setback variance will be needed, due to the proximity of the pool and other setback requirements. The Zoning Ordinance states that the shorter of the two sides on a comer lot is the front yard, however; the easement is not a public street. Staff did, however, determine that the other three houses on the private easement would call the easement facing side the front, thus the comer lot could do the same. The applicant wishes to keep the rear line of the homes in line with the two homes to the north in order to save a common backyard shared by the two homes and neighbors. A demolition permit is required to demolish the existing cabin and the applicant will be required to bring the relocated home up to today's building standards inside and outside. Findinl!:s - Corner Side Yard Setback and rear vard Accessory Setback Variance The Staff would conclude that the following factors relate to the requested side yard setback variance: 1. Circumstances Unique to the Property: 1609 Lake Johanna Boulevard is not located on a public street. The side needing a variance for 1605 Lake Johanna Boulevard is not a public street and if it were viewed as such would only require a 10 foot side yard setback. Only four lots access this area. The property west of the subject lots is owned by Ramsey County and is part of the Ramsey County Open Space. It is reasonable to expect that this will remain as permanent open space. The lots are smaller than the mlmmum R-l zoning requirements making it difficult to construct a home of average size on the lot. The pool and basketball court make it difficult to move the homes further back. 2. Variance would allow a condition that is consistent with the surrounding development: Two houses to the north were granted variances for a 20 and 25 foot setback to the front property line. The lots to the north are wider and were able to locate the homes at an angle (Exhibit D). Deadline for Agency Actions. The City of Arden Hills received the completed application for this request on September 9, 1999. Pursuant to Minnesota State Statute, the City must act on this request by Monday, November 8, 1999 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The additional review period would extend to Friday, January 7, 2000. The City may, with the petitioners consent, extend the review period beyond the Friday, January 7, 2000, date. Lastly, if the City denies the petitioner's request, "...it must state in writing the reasons for the denial at the time that it denies the request." Recommendations. The Planning Commission recommends approval of Planning Case #99-19, Front Yard Setback Variance, as modified by the applicant to 20 feet proposed, when 40 feet is required, for placement of two single family homes at 1605 and 1609 Lake Johanna Boulevard, subject to these properties meeting all other side and rear setback requirements Updates. Staff modified the originally proposed plan to show a 20 foot front yard setback as agreed upon by the applicant at the Planning Commission meeting. -- -- -- - - fit r:~""'-' ,'...0-' "j".l ~ l ~~_, \,J '___.; &hi hi+ p. /i'J... D Daniel and Jayne Taylor SEP - 7 1999 Description of Requests: ('-C( ".. ~i.. Vr !~; ...i..J Our requests spring from our desire to move our house on 1605 Lake Johanna Blvd. to our lot on 1609 Lake Johanna Blvd. and then build a new house on the lot at 1605. This would entail removing the current small house on 1609. To make this feasible, we are requesting variances on house setback guidelines on both lots. Request for variance #1 (1605) We are requesting a change in the 40' and 30' guidelines for front and back setbacks on the new home to be built at 1605 Lake Johanna Blvd. The hardship that argues for this variance is the shallowness of the lot. The lot is not deep enough to allow a home of the size consistent with surrounding homes to be built with current setbacks. The foundation of the present home was built in the 1940s. Specifically we are proposing meeting the 40' front setback from Lake Johanna Blvd., but having the back set back be 10' at one corner of the house and 16' at another (the back lot line not being parallel to the front lot line). Request for variance #2 (1609) We are also requesting a change in the 40' and 30' guidelines for front and back setbacks on the placement of the home being moved to 1609 Lake Johanna Blvd. The hardship that argues for this variance is the smallness of the lot and the desire to save a common backyard shared by 1609 and 1605 and the neighbors (Dave and Tammy Moberg) at 1611. The following are relevant factors: 1. There is no road, per se, on which 1609 is set, and therefore the situation is not the same as for normal setback guidelines. The access to 1609 is a private driveway on a county-owned easement. We are requesting a setback from the edge of the easement of 15' . . . from the south-west corner of the house and 25-30' from the north- west corner. 2. The three homes at 1605, 1609, and 1611 currently share a common backyard, which runs along the east side of each lot. Part of this backyard is a large concrete basketball court (hockey in the winter) used not only by these three homes, but also the five children at 1613 (Mark and Maggie Anderson). There are 10 children under the ages of 16 in the Moberg and Anderson houses alone, and each of them uses the court extensively. They also use the lawn on the east end of 1609 for baseball throwing and other games. If we are forced to use current setback guidelines for homes on a road, the court and yard will be lost. Also, the backyard of 1611 will be boxed in. 2. The east end of the lot at 1609 is a hill. It is also the shallowest part of the lot, only 58' deep. The more the replacement house is pushed east to satisfy setbacks on the west, the closer it gets to the north and south lot lines of both 1605 and 1611. 3. The Mobergs in 1611 would much prefer that the house on 1609 be as close to the west easement as possible to prevent the boxing in of their backyard and to retain use of the court. 4. According to both the Mobergs at 1611 and the Andersons at 1611, they received variances in 1988 and 1989 to position their new homes closer to the easement on the west. We are asking the same thing. 5. The home across Lake Johanna Blvd at 1618 also received setback variances to build in the 1980s, as did perhaps a number of other homes along the boulevard where the lots are sometimes quite shallow. Addresses and Owners of Adjacent Properties All are Lake Johanna Blvd. except the last 1611 Dave and Tammy Moberg 1613 Mark and Maggie Anderson 1618 George Koerner 1619 Darlene Obbarius SEP - 7 1999 if,;,,';~j" , ,.~;..,,,,, 1580 Oak Ave. Dan and Laurie Ashback :)./;z .. .. tit '. - ~ "';:;,.- ~~< .f1:>~ -~ ' -C. Q. . MoJJ\jj 'f'lo.Y\ fthib -.1. B I rr /3 o 0" .... ~ 4-' ...... c;;-.., , ~ ... ,." . ~ o J> .r I I - - ~ ~. I ~ .:t, I ".4~::;--'" Is' - L . $ -- '-J o - 5- o U"\ . .6' O<l ~ I "'- , -~ . f' o so ~ .J o o r .. r, :I. ..-J ;-C ~ " R .-,'." C:i-Cl _ '7 1""""0 V_I.' '-",--,- ~ '-'vv {TN ....ti ~~" ,. ..-~~ ; -- - '^ - 0-0 \," ~ ~ ~ ~~ f# ~ ' On' 5' n.~ \ ~to..n EXI-Ilbl-t ~ "r: 3 -.r. ~ ~ . w ..r::.. ., "'" Q~ ~-'> , -l cs- I r 1- 0 I J> " , ~ 6" I , 0 I VI ..e. IS 1: - ~ ....c i -.l - -J i I --l". - ~ , I , , I ~;:'...4~.-=t ~ f !;to . ! ; $ ,- :-,:.- ~! . " ',[ i I ..J" , ~..,~ C :;.,>.; z: I I .~ z: I . }> IlL , f' oj (] s:: ~ -<1 ~ (> ... 0 r r \ - :r:: ;:-C ~ " SE? - ? 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FA1lC<;L B THE' s..Sn=l<1..>( ISO FeT OF THe SO\.(THERLY 11'2..5 ~e:ET of . TH1: NoRTHERLy 225 f'~ OF Lor 30 13LbcJ<.so ~ADY Cl6-K<;' . AOOITICN (MEAS(ARE'n ALONE. 'Tl-lE NORTl1 A~D EAS""=RI-Y LINES oF s...fD wr:3), MN'SEi CdutSf'(, /V\1f$NE.SOT,t... lanning Case 99-20 Apache Group 1787 Gateway Blvd. Planned Unit Development Amendment , . -- . J i ' .....:. .--.~ (:.' :..~. .........:;1 _~ I: :, .......""...............""'..................;.:........,,,.....:..:. , . , , 1-' I: I,! i ! 'j I" " i~ It: ).: '4 II; It; Iii j' i ,. j f E 1 J I I ~ ! J I! ; ). I I , I I i I I l I i! I i I" I, i Ill: : I i I! II/Ii i I! j i. i j : , "i I! 1:' I: I I i I A :m\\( :D;~ II ! !\\ \ \,,-===.::=--~\. :':. ''''" , :i I 1\.\ )\r-:- ~ '..../ "? ........., . '''.". '1//1 \, ~~-1 ,''\1 I' ..,........,~'..: .~~ ,,' "i I \....' . ........ ' .....~. ~ ; I \'" . I' ........ .......... \, ~. ! II -';". .. <:....:!!'l.....\ ~ I ",," I . ~ ., '. 'I. ,.:::::,.,,, l --- i 11 ....~........ r , i i "'~''''' I) ~~'" " 1 ....~.::... '<. I 1 ....,. " . , I! ...... " " "'>' ~ i 1 '.;;.. : J ....'... , ... I f I --- - ..'... - .....'.... ,~~~~................................................ .;~/}' ~;~:~!!II"I A "? ...................... : ' . '. I ~~~~:]~~f), .... '-- c ...... ...,' (::) f:\ N A - CITY OF ARDEN HILLS MEMORANDUM SUBJECT: October 25, 1999 Mayor and City Council , / Nancy Randall, ASSOCi~ Planning Case #99-20, Planned Unit Development Amendment Apache Group, 1787 Gateway Blvd. DATE: TO: FROM: Request. The petitioner is requesting approval of an amendment to the Planned Unit Development (PUD) to relocate the signage on the building located at 1787 Gateway Blvd. (Exhibit A), Background. July 14, 1997, the City Council approved Planning Case 97-06, PUD Master Plan and Final Plat (including variances), preliminary and final plat, and street vacation for the construction of three office/industrial buildings. (Exhibit B) e The Zoning Ordinance in Section V, K, 5, g, (1), requires that a sign plan be submitted in conjunction with site plans in the GB district that show the location, type, size, and design of the individual signs. When the plan was originally approved, two signs were shown at the entrance on the east side of the building. The Planning Commission memo for Planning Case 97-06, dated July 2, 1997, stated that each building would have one Identification Sign (free standing) and two Business Signs, which are 60 square feet in area, at each of the four entries to the building for a total of 480 square feet of signage on the building (60 sf x 2 signs x 4 entries) which is less than 10 percent of the building facade as required by the Sign Ordinance, Schedule VII, B, I, The applicant is requesting the ability to move one of the signs from the east entrance to the south side of the building. This would be a more visible location and customers would be able to see the sign from the public street. Staff recommends the applicant be allowed to keep the signage on either side of the entrances in addition to the proposed sign. The building would have a total of three signs, which is still under the number of signs on the other two buildings which have up to eight signs. This would give the applicant the ability to modify the signage without a PUD amendment in the future if the tenants changed. . This building, however, does not have four entries, thus the number of signs shown on the site plan were only two for the north east entrance. The applicant is willing to give up one of the signs at the entrance in lieu of the new proposed sign. Deadline for Agency Actions. The City of Arden Hills received the completed application for this request on Tuesday, September 7, 1999. Pursuant to Minnesota State Statute, the City must act on this request by Friday, November 5, 1999 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review . period. The additional review period would extend to Tuesday, January 4, 2000. The . City may with the petitioners consent, extend the review period beyond the Tuesday, January 4,2000 date, Lastly, if the City denies the petitioner's request, "...it must state in writing the reasons for the denial at the time that it denies the request." Recommendations. The Planning Commission recommends approval of Planning Case #99-20, Planned Unit Development Amendment, to allow for a 60 square foot sign on the south side of the building located at 1787 Gateway Boulevard, and that the applicant be allowed one free standing sign and two wall signs which are 60 square feet in area, at each entryway to the building for a total of 480 square feet of signage on the building which is less than 10 percent of the building facade as required by the Sign Ordinance. Updates. None e . Ex\.-.;bt A 1/3 . Richard W Copeland Attorney at Law 4524 Highway 61 White Bear Lake, Minnesota 55110-3492 (651) 429-3323 . PAX: (651) 429-2387 9 - /- 99 The City of Arden Hills Attn: Nancy Randall 4364 West Round Lake Road Arden Hills, MN 55112 Re: Application of Apache Group (Joe Adrian) Apache Group is submitting an application for Site Plan Review in connection with a wall-mounted business sign. The elevation drawings submitted originally by the developer Welsh Companies(Case No. 97-06) showed two signs being located at each of the four entries on the East side of the building. - Apache Group wishes to place a sign on the South wall in lieu of one of the sign locations. This sign will be placed on the south wall immediately to the left of the main building entry at the Southeast corner. The sign in area. shown in will be wall The design, the mate,rial mounted and dimensions, attached to will not exceed 60 sq. ft. and location of the sign are the application. Kevin O'Brien of Apache Group is to furnish to you the names of the owners of property within 350 feet of the subject land. Please call me if there are any further requirements. R'E""f"'""--"" =tc'~ ~::.l \l ~:: t} tit SEP - 7 1999 OW OF Am.,,:... j.,l~:: Real Property Law Specialist, certified by the Minnesota State Bar Association. .. ~._--_.., II g .. \~ 1 ~ en .:;;0 'E C =f) m ___ J OK -' L. \, I ~ \ .,;:;; ----1Il1 ,9ij;~~ <-0 ~~~I S. ~?;~iii: ~:-:4n~ : ~\,,"Q 1."'01:, _. "'" ':l -<,aag .lD 1'''0 n a. t"'\ 0 =r-< ~, 9- to C ". "l :::l ~ 0 :r <:: Ii! 'U .. '(11 I.:> ! 0. 0. I to) - "l 0 ~ - lID ,~ ~ '-! IT' l>o. Z ~ ~ ~ - I ..0 ..0 3- ..0 - - iIL.._ =r " .I>- j;:! ~ lJl "" to) ~Q5~g =1-- Q.. ""< U').. J ~. [ .g' it- a 2 U>-{ E \D C- 0 5' :ra...CDc:.ca o c i'l :I.!.; -5P ;;. giJ=L.;r::r o'c i l" .. ?...."oo"'C oa..8 D.. .. :'i ~ It '< . i.. s- O . 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Z -{~ U ~ :-' I ., , , , (". ~ ~ 8> ,-- III I. ru .~ () -,..--/ u ~ ~ ~ ~ -l m r ; m --f ~ l'1:~!i i~~~!! I " ,e jj! jJ~A" ~i !! ," 'I t _._._._.{~) _____'___1.1.1, In : -.-.-----(0 ----.---11" --,-,-'-<.~ u il \.41 II " " " II --....-......-.,--- , ~ -.-.---..' _._____.<~l\....: In I' 16t~ J ~ MlM( 'I !~~I! U. .J. I ; !, ~ ! II ~, 11 ~~- I, !! " " " " " " 'I Ii " " " " m!i 3~ IJ B~~ii i. ':: .. On , ~ , ~ -"- -4 -'--'- -. '-Gi\ '-.,: e~ . . m 'X Y - . 0- --+--" (JJ -,- e . . MINUTES CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, OCTOBER 6, 1999 7:30 P.M. - ARDEN HILLS CITY HALL DRAFT CALL TO ORDER Chair Steve Erickson called the meeting to order at 7:32 p.m. ROLL CALL Present were Chair Steve Erickson, Commissioners Stephen Baker, Terri Duchenes, Therese Galatowitsch, Marty Rye, and Dave Sand, Absent was Commissioner Brent Nelson. Also present were Councilmember Paul Malone and Associate Planner Nancy Randall, and Recording Secretary Lori Rolfson. APPROVAL OF MINUTES FROM PLANNING COMMISSION MEETING HELD ON SEPTEMBER 1, 1999 Commissioner Sand moved, seconded by Commissioner Baker to approve the September 1,1999 minutes. The motion carried unanimously (6-0), PLANNING CASE #99-12 - MIDWAY NATIONAL BANK - 1315 RED FOX ROAD - VARIANCE/SITE PLAN REVIEW - PUBLIC HEARING Chair Erickson confirmed that all public hearings on this evening's agenda were announced in the September 22, 1999 publication ofthe Bulletin. Ms. Randall explained that the petitioner is requesting approval of a variance (37 feet proposed, when 50 feet is required) and site plan to allow for a 5 foot 6 inch by 13 foot 6 inch generator and screening for their facility. The site has a unique setback configuration, The lot is bordered by public right-of-way on three sides, thus requiring a 50-foot setback on three sides. This item was originally scheduled for the September 1, 1999, regular Planning Commission meeting and was postponed, upon the applicants request, due to some new information they had received. Staff had agreed to allow the applicant to hook up the generator temporarily, as they were going through the process, as long as there were no complaints and the applicant was moving forward with a permanent solution. In connecting the generator to the junction box, they discovered that the generator would need to be located as close to the junction box as possible in order to facilitate a smoother connection. The applicant had considered several locations for the generator. Other locations are limited due to the unique location of this lot. One option would be on the north side of the parking area; however, the only benefit would be that the generator may be easier to screen. Additionally, the applicant has noted that it would be difficult to connect the generator to the junction box from ARDEN HILLS PLANNING COMMISSION - OCTOBER 6, 1999 DRAFT 2 that location. The applicant has also considered a location to the east ofthe building, however, there is a drainage system which flows through this area, . The applicant plans to run the generator during power failures and on a monthly basis for approximately 20 minutes for maintenance and testing purposes, The applicant is hoping to have a generator in place as soon as possible in order to meet government regulations. They currently have a temporary generator on a trailer to meet these requirements. Staff found that there are circumstances unique to the property in that the property is bordered by public right-of-way on three sides, creating a relatively small buildable area for this site, The applicant lists several other sites that they have considered which would all require variances. The only side available that would not need a variance is next to the building along the sidewalk. This site, however, would eliminate landscaping, a portion of sidewalk, and windows. This site is adjacent to the junction box which is where the generator is connected to the building. The applicant took great steps to find an alternative location. The generator is as far from the property line as it can be without taking out parking spaces. Per Code requirement, the applicant is willing to screen the generator with a 10-foot high cedar wood fence or an alternative 10-foot high block wall with a cedar wood gate. The applicant prefers the cedar wood fence. The generator is enclosed in a protective box which screens the generator and reduces the noise level. Ms. Randall advised that staff recommends approval of Planning Case 99-12, Site Plan, to allow for the construction of a 5 foot 6 inch by 13 foot 6 inch generator and 13 by 25 foot fence . enclosure, along with a 37 foot variance, with the following conditions: 1, The generator only be run a maximum of five hours per month for servicing or during the duration of power failures. 2. The temporary generator on a trailer be removed. Ms. Randall noted that the entire generator would be within the sidewalk pad. The fence enclosure would extend beyond the sidewalk pad. This would leave 24 feet of driveway area for traffic flow. Additionally, bollards will be placed to protect the fence and generator from potential damage. If the Planning Commission makes a recommendation on this Planning Case, then it would heard at the Monday, October 25,1999, regular meeting of the City Council. Chair Erickson opened and closed the public hearing at 7:41 p,m., as no one wished to address the Planning Commission. Chair Erickson stated that he preferred a block wall rather than a cedar wood fence, since a block wall could be made to match the exterior wall of the existing building. This would allow the generator to blend in with the building and would reduce the noise level of the generator better than a cedar wood fence. Commissioner Sand agreed that, if the block wall was the same material and color as the building, a block wall would be preferable. . Mr. Bob Beck, Midway National Bank, stated that he understood the screening issue and was willing to abide by the regulations. Because of the circulation required around the generator, he believed that a large enclosure would be more dominant than the generator itself. The generator e e e ARDEN HILLS PLANNING COMMISSION - OCTOBER 6, 1999 DRAFT 3 has sound barriers and a unobtrusive appearance. The generator is currently beige with a black bottom and this would be painted to match the building. If the generator were placed without screening it would reside completely within the sidewalk area and, with the color changed, would completely blend in with the building. With the size of the generator, Mr. Beck stated that that screening must be at least 25 feet wide in order to allow circulation around the unit. The screening may cause a minor problem with snow buildup during snow storms which will result in extra maintenance and operational issues. Mr, Rick Apple, Alliance, the generator vendor, stated that the generator is already screened in a protective box. If other screening is required, there will need to be at least three feet of space available around the generator for maintenance and operation access, He agreed that there will be maintenance issues with snow building up within the enclosure. He felt that if the generator were painted to match the building it would create a less massive structure. The generator has no mufflers on top and all equipment is concealed in a neat, aesthetically pleasing package. Commissioner Rye asked if the Planning Commission had strong feelings whether or not the generator should be screened. Commissioner Sand stated that the Zoning Ordinance requires screening. He stated that the nature of the screening was the issue in question. Commissioner Baker noted that ifthe request were approved without screening, this would create future concerns as to what constitutes a proper enclosure and he was not sure the Planning Commission was qualified to judge this. Chair Erickson noted that the request did not include a proposal for a variance from screening. He stated that the staff report included two screening options and he felt it logical to approve what was being requested. Mr. Beck stated that ifthe cedar wood fencing was allowed, the fence would be painted to match the building. Commissioner Sand asked what the cost difference would be between the block wall and cedar wood fence. Mr. Apple stated that the block wall would cost approximately $14,000 more than the cedar wood fence. Commissioner Rye moved, seconded by Commissioner Duchenes to recommend approval of Planning Case 99-12, Site Plan, to allow for the construction ofa 5 foot 6 inch by 13 foot 6 inch generator and 13 by 25 foot cedar wood fence enclosure along with a 37 foot variance, conditioned on: L The cedar wood fence be painted to match the color of the existing building. 2. The generator only be run a maximum of five hours per month for servicing or during the duration of power failures. 3. The temporary generator on a trailer be removed, Commissioner Sand confirmed that, according to the drawings submitted with the proposal, the height ofthe fence would be adequate to vertically screen the generator. Ms. Randall stated that this was correct. ARDEN HILLS PLANNING COMMISSION - OCTOBER 6, 1999 DRAFT 4 The motion carried unanimously (6-0). e This Planning Case will be reviewed at the Monday, October 25, 1999, City Council meeting. PLANNING CASE #99-18 - NATHAN AND DEB FJELD -1929 JERROLD AVENUE- VARIANCE - PUBLIC HEARING Chair Erickson opened the public hearing at 7:52 p.m. Ms. Randall stated that the Planning Commission had been provided with a letter from the applicant that had inadvertently not been included in the Planning Case packet. Ms. Randall explained that the applicant was requesting approval of a comer side yard setback variance (13 feet proposed, when 40 feet is required) and an accessory structure rear yard setback (6 feet proposed, when 10 feet is required) for a new garage on a single family lot zoned R-2, The applicant currently has a garage located 6 feet from the north property line (rear) and 13 to 15 feet from the west property line (comer side). The applicant wished to demolish the existing garage and rebuild the detached garage in the same location and same size. Ms, Randall noted that the staff report had indicated the current garage size was 23 feet by 26 feet. She stated that the actual size of the current garage was 24 feet by 28 feet for a total of 672 square feet. e Ms. Randall stated that the existing garage is in disrepair and would either need to be repaired or replaced, Currently there is a large tree to the rear of the garage. The applicant hoped to preserve this tree and this was the reason for not moving the garage further to the east. Additionally, there may be a discrepancy in the location ofthe rear property line. The current garage may be set back the required 10 feet, however, staff has found that the setback is only six feet. She noted that the location of the property stakes must be determined for the purposes of a building permit. Prior Avenue dead ends at the north end ofthe applicant's property line and is only used by two homes and trail access to Hazelnut park. The applicant could request a vacation of this portion of Prior A venue, however, the City would still want to keep a trail easement and the applicant would still need a variance for the proposed garage. Additionally, there are utilities in this area which will need to be accessible. Therefore, staff did not recommend the applicant request a vacation. The applicant could, however, minimize this request by reducing the garage depth to a standard 22 foot garage and then only need a 19 foot variance. Staff found that there were circumstances unique to the property in that the property in question is approximately 10,125 square feet in area on the comer of Jerrold Avenue and Prior Avenue. This is a common request for comer properties in this area. If the current garage is found to not e meet the 10 foot rear setback, the applicant could move the garage to the south to eliminate the need for a variance to the north, or the garage could be reduced in size. e e e ARDEN HILLS PLANNING COMMISSION - OCTOBER 6, 1999 DRAFT 5 Ms, Randall advised that staff recommended approval of Planning Case 99-18, comer side yard setback variance for a detached garage, modifying the request to be a 19 foot comer side yard setback, when a 40 foot setback is required, based on the "Findings - Comer Side Yard Setback Variance (detached garage)" section ofthe staff report dated October 6, 1999, conditioned upon the 10 foot accessory structure setback being met to the north. If the Planning Commission makes a recommendation on this Planning Case, then it would be heard at the Monday, October 25, 1999, regular meeting of the City Council. Ms. Deb Fjeld, 1929 Jerrold Avenue, stated that she would like to be able to maintain the same size of the current garage, She indicated that her five member family lives in a small home and does not have enough storage space. She agreed to moving the garage to the south in order to eliminate the rear yard setback variance. She stated that she had tried to find the property stakes and she thought she had. She indicated that she will make an effort to verify the property stake locations. Commissioner Sand asked the applicant if she plans to re-asphalt the driveway, Ms. Fjeld stated that the driveway, which is currently gravel, will be poured with concrete. She noted that the current garage needed to be repaired long before purchasing the home. When she purchased the home, she was not aware of the extent ofthe damage. She had the garage reviewed by several contractors and all agreed that it should be tom down and replaced. Since the size of the garage had been reconfirmed and was different than what staff had originally believed, Commissioner Sand asked how this would effect staffs recommendation for the setback from Prior Avenue. Ms. Randall stated that the recommendation from staff for the comer side yard setback was modified from 17 feet to 19 feet. Chair Erickson stated that, with the reduction in size being recommended by staff, the comer side yard setback would be changed to 15 feet, not 19 feet. Commissioner Sand confirmed that, with the accurate measurement ofthe garage, the request of the applicant for a 13 foot comer side yard setback was correct. Ms. Randall concurred. Commissioner Sand asked if staff had measured the distance from the front of the garage to the property line to confirm that it is 13 feet. Ms, Randall stated that actual measurements had not been taken. She stated that measurements had been taken from aerial shots that were available in-house. Chair Erickson asked how close the tree to the south was to the garage. Ms. Fjeld stated that this tree was approximately 10 feet from the garage, She noted that this was an older tree and she was not sure how the root system would be affected by moving the garage foundation. Chair Erickson noted that the garage would only have to be moved four feet in order to meet the rear yard setback. Chair Erickson stated that the location of the property at the end of a dead-end road does create a unique circumstance. He noted that the applicant was not requesting to enlarge the garage. Rather, the size of the garage would be diminished by the removal of the upper level. He stated that he was inclined to support the request for variance as proposed with the exception that the garage be moved to the south to meet the 10 foot rear yard setback. He felt that it would not be appropriate to require the garage to be moved further to the east due to the large tree. This tree is an amenity to the property as well as the neighborhood. He added that the old structure would be ARDEN HILLS PLANNING COMMISSION - OCTOBER 6, 1999 6 replaced with a new structure of the same size in basically the same location which would improve the overall situation. . Chair Erickson closed the public hearing at 8:04 p.m., as no one else wished to address the Planning Commission. Commissioner Sand moved, seconded by Commissioner Galatowitsch to recommend approval of Planning Case 99-18, corner side yard setback variance (13 feet proposed, when 40 feet is required) for a new garage, conditioned on: I, The northern accessory structure rear yard setback be the required 10 feet rather than the requested six feet by moving the garage to the south. 2. The dimensions of the new garage be the same as or smaller than the existing garage being replaced. The motion carried unanimously (6-0), This Planning Case will be reviewed at the Monday, October 25, 1999, City Council meeting, PLANNING CASE #99-19 - DANIEL TAYLOR -1605 LAKE JOHANNA BOULEVARD- VARIANCE - PUBLIC HEARING Chair Erickson opened the public hearing at 8:05 p.m. . Ms. Randall explained that the applicant was requesting approval of a front yard setback variance (15 feet proposed, when 40 feet is required), There are four homes along Lake Johanna Boulevard that access off a private easement on Ramsey County Property. The applicant owns the first two homes. The applicant was proposing to relocate the single family home on 1605 Lake Johanna Boulevard to 1609 Lake Johanna Boulevard and construct a new single family home on 1605 Lake Johanna Boulevard. Both would require front yard setback variances. The properties are unique and staff had to determine which side would be considered the front. The Zoning Code states that the shorter side on a corner is the front yard. The three homes to the north clearly do not have a frontage on a public street. However, they access by easement which is the shortest side. Therefore, staff determined that to be the front yard for 1609 Lake Johanna Boulevard. The corner lot at 1605 Lake Johanna Boulevard was more difficult as this property does have rights out to Lake Johanna Boulevard as well as the easement. The easement side is the shortest side and, because of this, staff determined the easement side to be the front yard of this property, Both corners would require a 40 foot setback. The two homes to the north of these properties currently have variances to build with 20 foot and 25 foot setbacks. However, these lots are larger than the lots owned by the applicant. The proposed setbacks would fall in line with the setbacks ofthe properties to the north. The property at 1609 Lake Johanna Boulevard currently has a basketball court to the rear and the ... property at 1605 Lake Johanna Boulevard has a relatively new pool to the rear. The applicant .. would like to preserve both ofthese amenities. In placing the existing home on 1609 Lake Johanna Boulevard, the applicant found that in order to meet the 40 foot setback from the front, the home would be in the center ofthe lot, which would not provide a backyard. This would also ARDEN HILLS PLANNING COMMISSION - OCTOBER 6, 1999 i....-."".._i1i I 7 e affect the view of the homes to the north, Therefore, the applicant proposed a IS foot front yard setback. In order for the home at 1605 Lake Johanna Boulevard to not encroach on the existing pool, the applicant was proposing a IS foot front yard setback for this property as well. The applicant would like to build a new home at 1605 Lake Johanna Boulevard. The applicant does not have a house plan at this time, however, after looking at several plans, the applicant felt that a comer side yard setback will be needed. Ifthe Planning Commission feels more information was needed in order to grant the variance for this property, they could request that the Planning Case be brought back with a house plan. However, if the Planning Commission were to require a 40 foot setback on this property, this would allow for a very small home in a neighborhood with fairly large homes, Ms. Randall stated that the Background section of the staff report had incorrectly indicated that the dimensions of the current home located at 1605 Lake Johanna Boulevard were 36 feet by 68 feet. The actual dimensions of this home is 28 feet by 72 feet and the applicant was showing a reduction in the size of the new home being proposed for this site. This will allow the home to be approximately eight feet from the pool and 10 feet from the property line, In 1987, the City Attorney determined that the access easement is not a public easement dedicated to the City. It is a legally established easement in favor of and for the benefit ofthe adjacent property owners, including the applicant. It is reasonably safe to assume that no standard public street will ever be constructed on the easement. e In reviewing this Case, staff found that the circumstances unique to the property were that property 1609 Lake Johanna Boulevard is not located on a public street. The side needing a variance for 1605 Lake Johanna Boulevard is not a public street and, ifit were viewed as such, would only require a 10 foot side yard setback. The lots are smaller than the minimum R-I Zoning requirements making it difficult to construct a home of average size on the lot. Staff found that the variance would allow a condition that is consistent with the surrounding development. Two houses to the north were granted variances for a 20 and 25 foot setback to the front property line. The lots to the north are wider and were able to locate the homes at an angle. Ms. Randall advised that staff recommended approval of Planning Case 99-19, front yard setback variance (IS feet proposed, when 40 feet is required) for placement of two single family homes at 1605 and 1609 Lake Johanna Boulevard based on the "Findings - Front Yard Setback Variance" section of the staff report dated October 6,1999. If the Planning Commission makes a recommendation on this Planning Case, then it would be heard at the October 25, 1999, regular meeting of the City Council. . Mr. Daniel Taylor, 1605 Lake Johanna Boulevard, stated that the reason he had not included design plans for the new home was that he needed to know what will be allowable on the property. Once he knows what the buildable area of the lot will be, he can then expend the money to have a design drawn up according to this information. If the variance is approved, he would plan to build a home according to the dimensions allowed, or smaller, Referring to Exhibit B, Chair Erickson confirmed that the footprint ofthe home being shown at 1609 Lake Johanna Boulevard was the same as the current home at 1605 Lake Johanna DRAFT 8 ARDEN HILLS PLANNING COMMISSION - OCTOBER 6,1999 Boulevard. Mr, Taylor stated that the structure shown on the drawing at 1609 Lake Johanna Boulevard does represent the current structure at 1605 Lake Johanna Boulevard. . Commissioner Sand confirmed that the applicant was proposing to construct a new home that was smaller than the current home at 1605 Lake Johanna Boulevard. Mr. Taylor stated that this was correct. Chair Erickson asked if the current house at 1605 Lake Johanna Boulevard is closer to the west property line than the new home will be. Mr. Taylor stated that this was correct. He indicated that the new home will be as far or further from the easement as the current home is. Ms. Diana Petty, 1619 Lake Johanna Boulevard, stated that she has an ongoing problem with drainage onto her property from 1605 Lake J oharma Boulevard. She was concerned that further development may increase the water drainage problem. Since the pool was constructed, the amount of water flowing onto her land has increased. She indicated that one reason for this problem is her land is quite low and the homes being discussed are on a hill. Chair Erickson asked Ms. Petty to further describe the drainage problem. Ms, Petty stated that it appears as though when the pool at 1605 Lake Johanna Boulevard is cleaned the water from the pool flows down the shoulder of the road and into her driveway. This has been causing some erosion along the edge of her property, She has installed some landscaping to minimize the damage, however, this has been an ongoing issue. Chair Erickson confirmed that the drainage is actually run-off from the road. Ms. Darlean . Ovarious, who also resides at 1619 Lake Johanna Boulevard, stated that the drainage does come from the road. However, since the construction of the pool, the drainage has become worse. She indicated that the concern she shares with Ms. Petty is not that more construction occur. They just want to ensure that the drainage issue is taken into consideration. Commissioner Rye asked what steps have been taken to channel the water away from the property, Ms. Ovarious stated that she had built moats in an attempt to direct the water towards the sewer drain. Ms. Petty noted that there are two sewer drains that are located across the street from her property, Mr. Taylor stated that he did not believe anything in his proposal would affect this drainage. Ms. Ovarious stated that she had been primarily concerned about how construction vehicles may erode the land. Commissioner Rye stated that this issue may be more of a problem with the road itself. Ms. Petty stated that she had contacted the City of Arden Hills who had directed her to the Rice Creek Watershed District. It seemed to her that no one was willing to take ownership of either the road or the problem. Mr. Taylor noted that other residents on Lake Johanna Boulevard have had ongoing complaints about the drainage of the road. Commissioner Sand asked if Lake Johanna Boulevard was owned by the City of Arden Hills or . Ramsey County. Councilmember Malone stated that Lake Johanna Boulevard was a County road. Commissioner Sand asked if the road would remain County owned or if it would be involved in the turn-back program. Councilmember Malone stated that the road will remain County owned. . . . . ARDEN HILLS PLANNING COMMISSION - OCTOBER 6, 1999 DRAFT 9 Commissioner Sand stated it had been his understanding that, as part of the Tony Schmidt Park project, there will be a walking path constructed next summer on the north side of Lake Johanna Boulevard. When this trail is constructed, he felt that this drainage problem may be resolved, He stated that this may have to be resolved by Ramsey County and suggested that the issue be brought up with the Ramsey County Parks and Recreation Director. Mr. Taylor stated that he would make it a priority to ensure that his construction does not negatively affect the neighborhood, Chair Erickson closed the public hearing at 8:22 p,m., as no one else wished to address the Planning Commission. Commissioner Sand stated that he had been concerned about granting the request for a variance at 1605 Lake Johanna Boulevard because it is unknown what sort of home will be built. He did understand, however, that without knowing what the setback is, it would be difficult for the applicant to design a home. He was uncertain what would be the correct procedure in this case. Chair Erickson stated that this had been his concern as well. He indicated that the Planning Commission had been faced with a similar issue in the past. At that time, the Planning Commission had requested that the applicant provide the Commission with a design of the home prior to granting a variance. He felt that this case was different because it involves the relocation ofthe existing home. The approval ofthe variance could actually improve the current condition ofthe 1609 property. However, without knowing the proposed design ofthe new home, there could be issues raised with items such as the height of the home, the location of the garage and driveway access, Mr. Taylor asked if these were concems that would require an additional variance. Chair Erickson stated that they would not. However, these issues could affect how the Planning Commission views the proximity of the home to the property line. If access to the garage will be from the easement, this will result in a very short driveway and could cause parking problems. Mr. Taylor stated that he had not wanted to invest money in hiring an architect without knowing if his request for variances would be approved. If the variance request is denied, he will not be making any of the changes he had been proposing. Commissioner Rye suggested that the applicant consider what the buildable area would be without the variance and determine if a home could be designed to fit within this buildable area. Chair Erickson noted that the drawing supplied by the applicant proposes a rectangular home. He stated that there was no reason that the home must be this shape. There may be other possibilities that would not require a setback as small as 15 feet. He felt it was difficult to make decision based on a proposed rectangle on the site, Mr, Taylor stated that he intended to construct a one and one-half story home with a tuck under garage. He asked if there was anything that the Planning Commission found objectionable about the proposed rectangular footprint. Chair Erickson stated that his concern was for the proximity of the home to the easement and the lack of parking room this would create, He indicated that one reason for the 40 foot setback requirement was to allow ample room for a driveway in front of the home and keep the parking off the street. ARDEN HILLS PLANNING COMMISSION - OCTOBER 6, 1999 10 < With the configuration shown in Exhibit B, Chair Erickson asked ifit was staff's opinion that the . proposed footprint would be in line with the homes to the north, Ms, Randall stated that this was correct. She stated that the other two homes to the north have larger lots and the homes are 20 to 25 feet from the property line. With the curve in the easement, it does not appear that these homes are setback any further than the applicant's homes would be. She added that with the requirement of a 40 foot setback, there would only be 43 feet of buildable space. Commissioner Rye asked if there would be additional buildable space to the south on lot 1605, Commissioner Sand stated that there was a steep slope towards the Boulevard that would cause difficult drainage issues, Commissioner Sand confirmed that the house at 1605 Lake Johanna Boulevard is currently accessed from the Boulevard. Mr. Taylor stated that this was correct. Commissioner Sand asked if when this house is moved to lot 1609 would the access to the garage be to the south side as well. Mr. Taylor stated that there will be a new access off the easement. With regard to 1605 Lake Johanna Boulevard, Commissioner Rye stated that, with the side yard to the south, the front yard setback variance could be reduced if the rectangular footprint ofthe home was reduced to the west and enlarged to the south, Commissioner Sand reiterated that this would not be practical with the steep slope to the south. Ms, Randall stated that there was a 40 foot required comer side yard setback to the south ofthe property. Therefore the home could not be extended to the south without a variance. . Commissioner Baker stated that he would have a difficult time supporting the request for variances for either of the two properties, He felt it inappropriate to move a home which may be too large for the lot it is proposed to be moved to and constructing a new home that also requires a variance. He did not feel he could support a variance for less than 20 feet as approved for other homes on the easement. He asked where the paved portion ofthe easement falls within the 30 foot easement. Ms, Randall stated that the paved area varies as it was not a straight shot along the edge ofthe road. Mr. Taylor stated that it was his beliefthat the house on lot 1605 could legally be placed on lot 1609, The only issue was that it would cause problems for the neighbors ifthe home is placed further back on the lot. He felt it was to the City's advantage for the current cabin located on lot 1609 to be removed. This cabin has been valued at approximately $40,000 and the structure is in disrepair. He stated that if the variance request is not approved he will not be making any changes to either of the two lots and the situation will remain status quo, Commissioner Sand requested confirmation of the statement that the home on lot 1605 could be legally moved to lot 1609 without a variance, He believed that a variance would still be needed as the home being moved would not meet the current setback requirements. Ms. Randall stated that the applicant was indicating that the home could be placed 40 feet from the front property line. However, this would encroach on the basketball court and take up the entire backyard. Mr. Taylor stated that this was correct. He stated that there were children in the neighborhood that . use the basketball court and this was one reason the neighbors were hoping the variance request is approved. He added that moving the home to the rear of the lot would close offthe view for the homes located to the north of his property. e e e DRAFT ARDEN HILLS PLANNING COMMISSION - OCTOBER 6, 1999 11 Chair Erickson asked what the variances had been that were granted for 1611 and 1613 Lake Johanna Boulevard. Ms. Randall stated that these properties were granted 20 and 25 foot setback variances. She noted that the front and rear lines of the homes to the north are in line with each other. Ifthe home were placed further to the rear oflot 1609, it would not line up with these other homes. She added that the lots to the north were square shaped which allowed the homes to be placed at more of an angle, The applicant's lots are much skinnier which leaves him fewer options to rotate the homes. Commissioner Galatowitsch stated that one criteria for a variance request is that the variance not be greater than necessary to accomplish the landowner's objective, She indicated that without a design plan for the home at 1605 Lake Johanna Boulevard it is unknown what the applicant's obj ective is. Mr. Taylor requested confirmation that he would have to be granted prior approval of his building plans, Chair Erickson stated that the applicant would have to be granted a building permit. However, the request for a building permit is not brought before the Planning Commission. He stated that the primary issue is that, if this request for a variance is approved, this would grant a setback variance for a non-plan, He indicated that the Planning Commission typically takes all factors involved in the proposal into consideration prior to granting a variance. Chair Erickson suggested that the home being moved to lot 1609 be rotated slightly to reduce the setback variance. However, there was no precedence for him to support the request for a variance for lot 1605 without reviewing the type of home being proposed. Mr. Taylor asked ifthe Planning Commission would require detailed blue prints of the proposed home, Chair Erickson stated that the Planning Commission would want at least enough of a design proposal in order to determine what the intent is. Mr. Taylor suggested that he be approved for a certain size home or smaller. He reiterated that without knowing ifhe will be approved for the setback variance, he would not be able to proceed with building plans. Commissioner Rye agreed that approving the variance with a maximum size and height of the home would be reasonable. He did not feel that the requested setback would have a negative impact on the neighborhood. Mr. Taylor stated that, ifhe cannot be approved for setbacks, similar to other homes in the area, there would be no reason for him to proceed with his plans. He agreed that there may be ways to adjust the homes to reduce the variance. Chair Erickson stated that the Planning Commission must make a decision based on the current request and is not responsible for modifying the request. He assumed that specific plans had been submitted for the homes to the north when those variances had been approved. Chair Erickson requested confirmation that if the current setback requirement was adhered to, the footprint ofthe home at 1605 Lake Johanna Boulevard would have to change. Ms, Randall stated that this was correct, however, it would greatly minimize the size of home that could be built compared to the other homes in the area, She felt that these lots were good candidates for setback variances. However, the amount of variance is what was needed to be determined. Mr. Taylor pointed out that the drawing ofthe home at 1605 Lake Johanna Boulevard in Exhibit B was depicting basically the same footprint ofthe current home on this lot. He stated that he would be constructing a new home within the footprint of the current home, ARDEN HILLS PLANNING COMMISSION - OCTOBER 6, 1999 DRAFT 12 Commissioner Sand asked what would be the front yard for lot 1609, Ms. Randall stated that the . front of the home would face the easement. Commissioner Sand asked what the minimum side yard setback would be at the northeast comer of this lot. Ms. Randall stated that this would be a minimum 10 foot side yard setback, Commissioner Sand stated that, if the home were moved back to allow at least a 20 foot setback, this would only move the home five feet closer to the basketball court. He felt that the basketball court was a non-issue as this was only a surface amenity. He stated that he was more concerned with what to do with lot 1605. He agreed that it was difficult to grant a variance without a home design. He acknowledged that, if the variance was not granted for lot 1605, the applicant could not proceed with plans for lot 1609. Mr. Taylor asked if the Planning Commission could grant the variance request from the easement and withhold approval of the fmal plan until building plans are submitted according to what was approved. Since the home at 1613 Lake Johanna Boulevard was granted a 20 foot setback, Commissioner Rye suggested the applicant consider a 20 foot setback for these properties. With some adjustments to the homes, this would allow these properties to be consistent with the homes at 1611 and 1613 Lake Johanna Boulevard. Mr. Taylor agreed that this would be reasonable, Chair Erickson requested confirmation that the variance request must be either approved or denied as proposed and not changed during the review. Ms. Randall stated that the Planning Commission can modifY the request to what they would be willing to approve. Commissioner . Sand stated that modifYing the request without the applicant's consent would not make sense. Mr. Taylor stated that he would be willing to allow this modification as it would be better than not being approved. Commissioner Baker reiterated that it was difficult to establish the need for a variance for lot 1605 without reviewing the plans for the proposed home. Chair Erickson stated that he may be willing to support a request for a 20 foot setback since the homes to the north of these properties had set this precedence, He stated that the preexisting conditions of adjacent homes can be considered and it would be reasonable to allow a new home to be built with the same standards of the other homes in the area. Mr. Taylor stated that he would be willing to revise his request to a 20 foot setback. Chair Erickson stated that this would be a reasonable parameter based on what had previously been approved for the other homes. If the applicant was willing to accept a modified setback variance for both properties to be a minimum of 20 feet at the shortest distance, and comply with all other setback requirements, Commissioner Sand stated he would be willing to support this request. He agreed that the applicant needed some guidance as to where he can place the new home. Commissioner Sand moved, seconded by Commissioner Duchenes to recommend approval of Planning Case 99-19, front yard setback variance, as modified by the applicant to 20 feet proposed, when 40 feet is required, for placement of two single family homes at 1605 and 1609 Lake Johanna Boulevard, subject to these properties meeting all other side and rear setback requirements. The motion carried unanimously (6-0), . . e e e ARDEN HILLS PLANNING COMMISSION - OCTOBER 6, 1999 13 This Planning Case will be reviewed at the Monday, October 25, 1999, City Council meeting. PLANNING CASE #99-20 - APACHE GROUP - 1787 GA TEW AY BOULEVARD - PLANNED UNIT DEVELOPMENT AMENDMENT - PUBLIC HEARING Chair Erickson opened the public hearing at 9:01 p.m. Ms. Randall explained that the applicant was requesting approval of an amendment to the planned unit development to relocate the signage on a building located at 1787 Gateway Boulevard. When the planned unit development was originally approved in 1997, two signs were shown at the entrance on the east side of the building. The Planning Commission memo, for Planning Case 97-06, dated July 2, 1997, stated that each building would have one free standing sign and two business signs which are 60 square feet in area, at each of the four entries to the building, This building, however, does not have four entries, thus the number of signs shown on the plan were only two for the north east entrance. The applicant is willing to give up one of the signs at the entrance in lieu of the new proposed sign, The bnilding was approved with signage on the east side on either side of the north east entrance. There is also one pylon identification sign as you enter the parking lot. The applicant is requesting the ability to move one of the signs from the east entrance to the south side of the building. This would be a more visible location and customers would be able to see the sign from the public street. Staff would recommend the applicant be allowed to keep the signage on either side of the entrances in addition to the proposed sign. The building would have a total of three signs, which is still under the number of signs on the other two buildings which have up to eight signs. This would give the applicant the ability to modifY the signage without a planned unit development amendment in the future if tenants change. Ms. Randall advised that staff recommends approval of Planning Case 99-20, Planned Unit Development Amendment, to allow for a 60 square foot sign on the south side of the building located at 1787 Gateway Boulevard, and that the applicant be allowed to have a total of three signs. Ifthe Planning Commission makes a recommendation on this Planning Case then it would be heard at the October 25,1999, regular meeting of the City CounciL Chair Erickson closed the public hearing at 9:06 p,m" as no one wished to address the Planning Commission. Chair Erickson confirmed that with the three signs being permitted, this would still be within the total signage square footage allowed by Code. Ms. Randall stated that this was correct. She noted that, if the building were not totally taken over by the Apache Group, and there were other tenants in the building, there may be a need for the second sign on the door. She had been hoping to avoid the need for a future request for an additional sign. Commissioner Sand stated that his only concern was, when the Planning Commission reviewed Phase I, the Commission had labored on the exterior west facing facade of this Phase to ensure the building would have some character and color. He asked if there is currently a sign on the ARDEN HILLS PLANNING COMMISSION - OCTOBER 6, 1999 DRAFT 14 northwest comer of Phase I which faces west It had been his belief that this sign was for the _ tenants. Ms, Randall believed that there was a sign in this location for the tenants of the .. building. Commissioner Sand stated that he would not want the requested sign to be the only one in this area facing the road. Ms, Randall stated that the proposed sign would not face the road directly. Commissioner Sand stated that, with regard to the southern building, he could not recall if there was a sign on the southwest side of this building, Ifthere was a sign on this side, it would be consistent with the sign on the west side ofthe Phase I building. He been trying to determine if, when driving down the road, there was an identifiable logo on each of the buildings. If there is, he would not have a problem with an additional sign on the southwest face of the Phase IV building. Ms. Randall stated that there were no signs on the southwest side of the southern building and no signs are planned for it Chair Erickson confirmed that the building being proposed for a sign could have up to four signs on it Ms. Randall stated that this would be true ifthe Planning Commission chose to approve it that way, However, this was not what the applicant was requesting. She noted that the enlIy way to the building was not a split enlIy. Chair Erickson noted that these buildings were designed to be flexible and the Planning Commission must consider the ultimate signage allowed for the buildings, He confirmed from the staff report that when this planned unit development was approved, each building was allowed up to eight signs. Ms. Randall stated that this was correct. She indicated that this number of signs was shown on the site plan of the first two Phase buildings. However, this Phase was not shown that way. e Chair Erickson confirmed that the other three buildings had been approved with two signs on either side of four doors for a total of eight signs. Ms. Randall stated that this was correct Commissioner Baker asked how many entries the building has. Ms. Randall stated that the building has two entries. She noted that the entry on the far end is split for two separate businesses. Chair Erickson stated that at some point the applicant could request two signs at every door to this building. He felt that, since this was allowed at the other three buildings, this would be a reasonable request Commissioner Sand noted that the applicant would be subject to a maximum of 480 square feet of signage. Commissioner Baker moved, seconded by Commissioner Sand to recommend approval of Planning Case 99-20, Planned Unit Development Amendment, to allow for a 60 square foot sign on the south side of the building located at 1787 Gateway Boulevard, and that the applicant be allowed one free standing sign and two wall signs which are 60 square feet in area, at each entryway to the building for a total of 480 square feet of signage on the building which is less than 10 percent of the building facade as required by the Sign Ordinance. The motion carried unanimously (6-0). e This Planning Case will be reviewed at the Monday, October 25, 1999, City Council meeting, DRAFT .. ARDEN HILLS PLANNING COMMISSION - OCTOBER 6, 1999 15 . PLANNING CASE #99-21 - PACESETTER CORPORATION - 2015 GATEWAY BOULEVARD - PLANNED UNIT DEVELOPMENT AMENDMENT - PUBLIC HEARING Chair Erickson opened the public hearing at 9: 17 p.m. Ms. Randall explained that the applicant was requesting approval of an amendment to the planned unit development to place a trash compactor at 2015 Gateway Boulevard. On July 14, 1997, the City Council approved Planning Case #97.06 for the construction of three office/industrial buildings. The site plan did not provide for any trash enclosures. The applicant has been using a trash dumpster located in the loading dock area. Several other tenants have been doing the same. Due to the number of pick-ups required, the applicant would like to have a compactor to reduce the number oftrash pickups. The trash compactor is slightly larger than a trash dumpster and looks much the same. They are proposing to locate the compactor in front of a transformer with the required three foot setback from the transformer. The trash compactor would not extend any further than the trucks that will be located in the area, . The Zoning Ordinance requires that all exterior storage shall be screened from public view. The trash compactor will be visible from Round Lake Court. Staff recommended screening be added on the west side of the compactor unit. The applicant has agreed to this requirement. However, the applicant has noted that there are other trash dumpsters in the area, At the time of final plan approval, it was noted in the Planning Commission packet that the trash dumpster would need to be reviewed. Ms. Randall stated that she could not find any additional information regarding how this was to be dealt with. The compactor will be 10 feet high, approximately 10 foot wide, and 30 feet deep, It will be located approximately 10 feet from the building and three feet from the transformer. Ms, Randall advised that staff recommended approval of Planning Case 99-21, Planned Unit Development Amendment, to allow for a trash compactor on the north side of the building located at 2015 Gateway Boulevard, with a condition that a fence for screening be placed on the west side of the compactor. If the Planning Commission makes a recommendation on this Planning Case, then it would be heard at the October 25,1999, regular meeting of the City CounciL Chair Erickson closed the public hearing at 9:23 p.m., as no one wished to address the Planning Commission, With regard to the issue of screening oftrash dumpsters, Chair Erickson confirmed that there had been some discussion of this issue found in previous Planning Commission minutes. Ms. Randall stated that the issue had been discussed in the Planning Case memo, however, further . discussions were not found in any previous Planning Commission meeting minutes, Chair Erickson confirmed that the issue had not been resolved prior to planned unit development approvaL Ms. Randall stated that this was correct. Chair Erickson noted that the Zoning Ordinance requires that all exterior storage shall be screened from public view. He assumed that ARDEN HILLS PLANNING COMMISSION - OCTOBER 6, 1999 DRAFT 16 . trash dumpsters were interpreted as storage of materials outdoors. Therefore trash dumpsters must have screening in place, which was not a specific obligation of the planned unit development. . With regard to the wording of staffs recommendation, Chair Erickson suggested that the recommendation state that screening is required for both the dumpster and the compactor. He asked if the type of fence had been discussed with the applicant. Ms. Randall stated that the applicant had pointed out to her that directly across from their location is a 20 foot high chain link fence with wooden slats to match the building. The applicant had indicated a willingness to utilize this type of fence. Commissioner Sand noted that the Planning Commission had not given clear direction for screening with the planned unit development. However, the Zoning Ordinance requires the screening of trash dumpsters and staff must enforce this. Ms. Randall concurred, Commissioner Sand noted that the site plan included a number oftrees that were to have been planted between the two truck dock parking areas. He noted that this would provide additional screening and asked ifthey had been planted. Ms, Randall stated that she would have to verify what landscaping has been accomplished. She was aware that there was a berm with plantings in this area. Commissioner Sand stated that if the screening policy was going to be enforced, the City should ensure that the natural screening that was approved as part ofthe plan is also incorporated into the site plan. Commissioner Duchenes moved, seconded by Commissioner Sand to recommend . approval of Planning Case 99-21, Planned Unit Development Amendment, to allow for a trash compactor and dumpster on the north side of the building located at 2015 Gateway Boulevard, with a condition that a wood fence painted to match the building be placed on the west side of the trash dumpster and compactor for screening. The motion carried unanimously (6-0), This Planning Case will be reviewed at the Monday, October 25, 1999, City Council meeting. PLANNING CASE #99-22 - CITY OF ARDEN HILLS - CIVIC CENTER REZONING - DISCUSSION ONLY Ms. Randall explained that the City of Arden Hills was requesting the creation of a Civic Center Zoning District and rezoning of a portion of the Twin Cities Army Ammunition Plant (TCAAP) to the Civic Center District. This item will be scheduled for a public hearing at the November 3, 1999, regular Planning Commission meeting. The City Council, at their August 30, 1999, regular Council meeting, accepted a proposal from McCombs, Frank, Roos, and Associates for planning services associated with the creation of a Civic Center Zoning District. Ms. Randall provided the Planning Commission with photographs of the TCAAP site. Ms. Randall requested direction from the Planning Commission on screening of the Ramsey . County Public Works Facility, outdoor storage, exterior building materials, traffic and lighting. Ms. Randall stated that when visiting the TCAAP site, she noticed that the Ramsey County property has a large dipfrom Highway 96. She assumed that this natural lay of the land will . . . . ARDEN HILLS PLANNING COMMISSION - OCTOBER 6, 1999 DRAFT 17 remain as is and may help to protect the Ramsey County Public Works Facility from view from Highway 96. With regard to screening, she suggested that the Planning Commission keep in mind what may be developed behind the facility in the future. Ms, Randall requested that the Planning Commission review the proposed land use chart over the next week and submit any suggestions or comments back to her. She indicated that the City was attempting to move forward quickly on this new Zoning District through in order for the zoning to be established prior to the planning of facility for the sites to be released. Chair Erickson asked what category the Ramsey County Public Works Facility would fall under in the land use chart. Ms, Randall stated that the facility would fall under the Public Use category as a special use. Commissioner Rye noted that none of the uses in the land use chart were shown as being permitted. Ms. Randall stated that there were a number of items which staff was looking for direction on whether or not they should be permitted or a special use, These items were designation with "P or S" on the land use chart, She noted that even ifthese uses were permitted, they would still require site plan approval. Commissioner Rye confirmed that adult oriented businesses would not be allowed in this Zoning District. Ms. Randall stated that adult oriented businesses would only be allowed in the B-2 and B-4 Zoning Districts. Commissioner Sand stated that he was less concerned about the land use chart than he was about the overall appearance ofthe Ramsey County Public Works Facility. Having sat through many meetings with the Congressman Vento Committee, and looking at the approved plan for the site, the location that the County is planning to construct its facility had been designated as a 42 acre village center at the main entrance to the City of Arden Hills at Hamline Avenue. He would be very concerned ifthe County took a lackadaisical attitude and constructed a maintenance-type garage similar to the facility at Rice Street and Highway 694. He hoped that McCombs, Frank, Roos, and Associates was creating an aesthetic plan. He noted that this firm had not been involved in the years of planning for this site and he hoped that they would be sensitive to this issue. He indicated that this entrance was key to the entire TCAAP development. Ms. Randall stated that staff has discussed these issues with McCombs, Frank, Roos, and Associates. One issue staff felt would be key was no outdoor storage, particularly of vehicles. One item which may be difficult to store indoors would be the salt and sand mixtures. However, this material may be screened. Commissioner Sand stated that the screening of this material would have to be towards the west or northwest. He would not want the exposed negative aspects of the facility facing the entry way of Highway 96. He hoped that Ramsey County would be sensitive to this issue. Ms. Randall stated that staff would like direction on building materials and the types of buildings the Planning Commission would prefer. Commissioner Sand stated he would want information from McCombs, Frank, Roos, and Associates at least two weeks prior to the public hearing so that the Planning Commission is not surprised by their proposal. Ms. Randall stated that staff would try to provide the Planning Commission with information in advance to allow time for the Planning Commission to make comments prior to the public hearing. . ARDEN HILLS PLANNING COMMISSION - OCTOBER 6, 1999 DRAFT 18 Commissioner Sand asked what McCombs, Frank, Roos, and Associates had been asked to . generate for the public hearing. Ms, Randall stated that McCombs, Frank, Roos, and Associates were directed to be sensitive to landscaping, fencing, buffering, outdoor storage and building materials, and to consider possible setbacks, One issue staff found with the site was that the property line runs to the center of Highway 96. Therefore, if a front yard setback is established from Highway 96, the setback will differ depending upon the location ofthe property line as the property line is not in the correct location. McCombs, Frank, Roos, and Associates will be tasked with creating an Ordinance where in some cases the property line is in the appropriate place and is not in other places. Ms. Randall stated that McCombs, Frank, Roos, and Associates had been informed that the one item that will be highly sensitive was outdoor storage and the appearance of the building. The other issue that must be kept in perspective was the possible traffic flow. Ms. Randall stated that it was her understanding that Ramsey County would access off the entrance at Hamline Avenue and would not be requesting an additional curb cut. Commissioner Sand stated that the City must keep in mind that there is a vision for the entire TCAAP site, not just the City of Arden Hills and Ramsey County portions, He realized that the City of Arden Hills does not have control over the entire TCAAP property. However, the City should not simply approve one building at a time without considering what else will be in the neighborhood, Ms. Randall noted that when the Civic Center Zoning District had been discussed in the Comprehensive Plan, the Plan listed a variety of uses beyond the City Hall and the Ramsey County facility. McCombs, Frank, Roos, and Associates will have to consider how this land would layout with other potential uses, if either of these facilities were to not be constructed. . Chair Erickson stated that the Ramsey County Public Works Facility had not been envisioned when the Civic Center Zoning District had first been considered. He indicated that the area was to be a town center. He asked where the Ramsey County 47 acre site was located in relation to Hamline Avenue. Ms. Randall stated that the County site was located west of Hamline Avenue. Chair Erickson confirmed that, ifthe Hamline Avenue extension occurs, the Ramsey County Public Works Facility will be the first building at the northwest comer of the Hamline Avenue and Highway 96 intersection. Ms, Randall stated that this was correct. Chair Erickson stated that building materials must be carefully considered. Commissioner Baker stated that potential uses of the site must also be carefully considered. He asked if any consideration will be given to traffic generation ofthe Ramsey County facility. He asked ifthere could be a restriction on uses tied to traffic generation. Ms. Randall stated that this issue will be difficult. She stated that the facility will generate more traffic and the City of Arden Hills could require that the County install a traffic light and widen traffic lanes in order to deal with the additional traffic. Until a proposal is submitted from Ramsey County, she did not believe that the Zoning District could restrict the use according to traffic generation. However, the types of uses could be restricted by requiring indoor storage. . Commissioner Baker suggested that the City could take into consideration the potential volume of the intersection with an allocation. The City could state that it will only allocate to this site a . . e ARDEN HILLS PLANNING COMMISSION - OCTOBER 6,1999 DRAfu certain percentage of trips that can be handled by the intersection. Ms. Randall stated that she would verify ifthis would be possible. Commissioner Sand requested confirmation that the Comprehensive Plan had designated the Hamline A venue and Highway 96 intersection as a gateway to the City of Arden Hills. Ms. Randall stated that this was correct. Commissioner Sand stated that this will require certain design amenities to be incorporated into the entryway. Chair Erickson suggested that McCombs, Frank, Roos, and Associates keep in mind the original intent of the area. It was his belief that Ramsey County will take over the portion of the site closest to the road. He suggested that the City build into the Zoning District certain Civic Center design criteria that Ramsey County will have to work around. Commissioner Galatowitsch stated that it had been her beliefthat Ramsey County would be acquiring the property along County Road 1. Ms. Randall stated that this was no longer the area that the County was proposing to acquire. Commissioner Sand pointed out that this was contrary to the original plan of a joint public works facility at the north end of the site. Commissioner Galatowitsch noted that Ramsey County would be taking over the gateway area and constructing something that the City of Arden Hills does not want. She asked if the City of Arden Hills had no power to control this. Ms. Randall stated that the City would be more powerless without creating a Zoning District. The current zoning of this area would not be as restrictive as the City would want. This was the reason that the City Council had wanted to push through the new Zoning District. Commissioner Galatowitsch asked what would happen if the Civic Center Zoning District did not include the County facility. Councilmember Malone stated that the chronology of events must be kept in mind. The City of Arden Hills had been moving along with a lease agreement with the Minnesota Army National Guard. After many promises, this lease agreement fell through and the Army National Guard stated that the City of Arden Hills must get legislation. At that time, the City was informed that Ramsey County was being included in the legislation, Therefore, the Legislative Bill included two portions, one going to the City of Arden Hills and the other to Ramsey County, The City of Arden Hills realized that the zoning ofthis property must be established quickly as Ramsey County would be gaining fee title to the property which had not been in the original plan, The City of Arden Hills was concerned that, if the Zoning District was not in place prior to Ramsey County beginning construction of their facility, the County may be able argue that the City was attempting to zone the property after the fact. Commissioner Galatowitsch stated that she had not realized that the Bill gave Ramsey County as much land as it does. Commissioner Baker asked what the height restriction for buildings may be in the Civic Center Zoning District. Ms, Randall stated that the current height restriction in all Zoning Districts is 35 feet. She suggested that this could be reduced for this Zoning District. Commissioner Sand asked how fast this new Zoning District could be approved. Ms. Randall stated that the public hearing will be held on November 3, 1999 and the City Council would DRAFT ARDEN HILLS PLANNING COMMISSION - OCTOBER 6, 1999 20 review the Planning Case at its November 29,1999, regular Council meeting. She stated that the a review by the City Council could be moved up to November 8, 1999. Commissioner Sand ,., confirmed that the new Zoning District could be approved by the end of November. Ms. Randall stated that this was correct. Commissioner Sand stated that Ramsey County would not begin construction of their proposed facility before the end of November. Councilmember Malone concurred, Ms, Randall corrected her earlier statement regarding building height limitations. She stated that the 1-2 and I-Flex Zoning Districts allow buildings up to 45 feet. Chair Erickson stated that Ramsey County will most likely want at least 36 feet of clearance in the building, however, he was not sure what their height requirements may be, Ms, Randall suggested maintaining a 35 foot height requirement. The Planning Commission concurred. Chair Erickson stated that he was unsure how to create a Zoning District with regard to floor area ratio and bulk requirements. He was concerned that Ramsey County would be proposing a large facility. He asked if it was certain that the 42 acres for the County facility would be located at the northwest comer of the intersection of Hamline Avenue and Highway 96, Ms. Randall stated that this was the most likely location. Chair Erickson pointed out that the facility would be located directly at the gateway. Commissioner Sand suggested that the City of Arden Hills consider allowing Ramsey County an additional curb cut to eliminate the truck traffic at the designated gateway. Chair Erickson noted that Ramsey County was proposing to reconstruct Highway 96 and suggested that an additional curb cut be added at that time. Councilmember Malone noted that the County may not be reconstructing Highway 96 for some time. e Commissioner Sand asked when the comments from the Planning Commission should be submitted to staff. Ms. Randall asked that the comments be submitted to staff within the next week. Chair Erickson confirmed that McCombs, Frank, Roos, and Associates will submit a draft Ordinance to the Planning Commission to be marked up and returned to staff prior to the public hearing, Ms. Randall stated that this was correct. Commissioner Sand asked if the information from McCombs, Frank, Roos, and Associates would be more than a narrative and would include illustrations of the area. Ms. Randall stated that the Ordinance would include a chart specifying restrictions such as setbacks and a chart specifying the uses. Also included would be a Subsection with specific requirements for this particular area. Drawings will be included which will depict the areas that will be included in the Zoning District. Commissioner Rye asked if the City of Arden Hills had discussed with Ramsey County their plans and if there was a possibility of negotiating the needs and wants of both the City and the County, Ms. Randall stated that negotiations may be possible, however, the City does not want the County to be so involved that they would guide the City as to how the District should be laid a out. She felt that the City should have the Zoning District established first. Then Ramsey ,., County can request variances according to their needs, Commissioner Rye asked if this made more sense than negotiating with the County. Ms. Randall stated that it may be possible for the . . ARDEN fiLLS PLANNING COMMISSION - OCTOBER 6, 1999 ~ . County to decide not to build on this site and the Zoning District was not being designed just for the County facility. Commissioner Sand noted that Ramsey County has not gone out of its way to be cooperative with the City of Arden Hills in the past. Ms. Randall asked Councilmember Malone if the City Council had discussed Ramsey County involvement with the creation of the Zoning District. Councilmember Malone stated that the City Council had not directly discussed the County's involvement in the rezoning of the property. He stated that there were split feelings of the part of the Council with regard to County involvement due to the lack of cooperation in the past. Although the City has had a fairly good relationship with the County Commissioner, Tony Bennette, Councilmember Malone indicated that Mr. Bennette has the tendency to change his mind often. He stated that Mayor Probst is in favor of negotiating with Ramsey County and does try to work with the County as much as possible, However, the City Council feels that rules must be in place ahead of time and some members ofthe Council feel that the City of Arden Hills should not attempt to cooperate with Ramsey County. Commissioner Sand stated that it would help for the Planning Commissioners to have a copy of the plan approved by the Vento Committee in 1995, . Chair Erickson stated that, regardless of whether or not Ramsey County will work with the City of Arden Hills, guidelines must be established prior to any negotiations, He suggested the Ordinance be worded in such a way that the bulk of the building relates to the setbacks so that setbacks increase as the building bulk increases. He felt that this would address any construction allowed under the Public Use category. COUNCIL REPORT With regard to the hiring of a new City Administrator, Councilmember Malone stated that the City received 71 inquires and a total of 31 applications for the position. Through the review process, the number of applications was reduced to six candidates. The City Council conducted the interviews of these candidates on the 4th and 5th of October, 1999 and staff was conducting reference checks. He provided the Planning Commission with the names of the six candidates and asked that if the Commissioners knew any of the candidates, they provide the Council with information they may have. He anticipated that the new City Administrator would be hired by November 1, 1999, With regard to the September Planning Cases, Councilmember Malone stated that the City Council approved the cases as recommended by the Planning Commission. The City Council chose to conduct a land trade with the owner of Arden Manor Mobile Home Park. The Council wanted to ensure that the land being received by the City of Arden Hills was not considered park land. Councilmember Malone stated that the developers agreement has been finalized with Josephine e East, LLC, for the Shoreline Lane development project. Councilmember Malone stated that the City Council approved a request by Presbyterian Homes for the issue and sale of $25,766,000 in two bond issues. He indicated that the soccer fields located at Northwestern College were owned by Presbyterian Homes and it was suggested at the . ARDEN HILLS PLANNING COMMISSION - OCTOBER 6, 1999 DRAFT 22 City Council meeting that the City be involved with Northwestern College for the scheduling of ~~. e Commissioner Rye asked what the bonds for Presbyterian Homes would be used for. Councilmember Malone stated that the bonds would be used for various housing and health care facility proj ects, Councilmember Malone stated that the City of Arden Hills has decided to move forward with the ditch project at McClung Drive and Old Snelling Avenue. Councilmember Malone stated that the City of Arden Hills had set the levy for the year 2000 at $1,976,377 and that the Truth in Taxation hearing was scheduled to be held December 6,1999. Councilmember Malone stated that the City had received a request for a sound wall from residents located on Old Highway 10. The City also received a request from residents on Old Highway 10 to be connected to City water. Councilmember Malone stated that Ramsey County will be reconstructing County Road I, from Schutta Road to 1-35W. Since this portion of County Road I is located within Arden Hills, Ramsey County requested that the City restrict parking along one side of the road. In order to approve the request, the City Council requested that a memorandum of understanding be provided from Ramsey County and the City of Shoreview regarding financial cooperation with future improvements, such as a frontage road and intersection at the Arsenal, that cross over city . lines. With regard to the request for the City of Arden Hills to be involved with the soccer fields at Northwestern College, Chair Erickson asked whom the City Council had spoken with and what sort of progress had been made. Councilmember Malone stated that Mr. Mark Meyer, a representative of Presbyterians Homes Finance Department, had been present at the meeting to discuss the bond issue. The City of Arden Hills does use the soccer fields when available and Mr. Meyer had been agreeable to the City being more involved in the programming ofthe fields, Chair Erickson asked if Presbyterian Homes had signed an agreement with the City of Arden Hills for the use ofthe soccer fields. Councilmember Malone stated that a formal agreement had not been discussed, however, Mr. Meyer had indicated that Presbyterian Homes would be willing to cooperate. COMMISSION COMMENTS There were no additional comments from the Planning Commission, ADJOURNMENT Commissioner Sand moved, seconded by Commissioner Baker to adjourn the meeting at 10:26 p.m. The motion carried unanimously (6-0). e . . . , , CITY OF ARDEN HILLS MEMORANDUM DATE: October 21, 1999 TO: Mayor and City Council Terrance R. Post, Interim City Administrator@ FROM: SUBJECT: Res. #99-38, Declaring That a Councilmcmber Vacancy Exists Backl!:round Councilmember PaulL. Malone has submitted his resignation as an Arden Hills Councilmember effective on November 30, 1999, As a result of this action, the City of Arden Hills must, correspondingly, declare that a vacancy exists on the Arden Hills City Council for the unexpired term of Mr. Malone's Council seat until December 31, 2000, Discussion In anticipation of the passage of this resolution, the City Council, at the October 18, 1999 Council Worksession, discussed a process by which the vacancy would be filled, Briefly, the process calls for interested parties to complete an appointment application; the City to advertise the vacancy in the November 3 and November 10, 1999 editions of the Official City Newspaper; application cutoff date to be November 22, 1999; Council to review applications on November 29, 1999, and determine if interviews or recommendation to appoint is most appropriate; and swear in the new Councilmember at the December 13, 1999 regular Council meeting, Recommendation The City Council is asked to approve Resolution No, 99-38 entitled, "A Resolution Declaring That a Vacancy Exists as Councilmember," at the October 25, 1999 regular Council meeting, . . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 99-38 A RESOLUTION DECLARING THAT A VACANCY EXISTS AS COUNCILMEMBER WHEREAS, Paul L. Malone has submitted his resignation as an Arden Hills Councilmember effective on November 30, 1999; and WHEREAS, the Arden Hills City Council received the notice of resignation on October 12, 1999; and WHEREAS, the Council desires to fill the vacancy of Council member for the unexpired term, NOW THEREFORE, BE IT RESOLVED by the City Council ofthe City of Arden Hills, Minnesota: That a vacancy exists on the Arden Hills City Council for the office of Councilmember for the unexpired term which is until December 31,2000. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 25th DAY OF OCTOBER, 1999. DENNIS PROBST, MAYOR ATTEST: TERRANCE R, POST, INTERIM CITY ADMINISTRATOR . . . CITY OF ARDEN HILLS CITY COUNCIL VACANCY Due to the resignation of Councilmember Paul 1. Malone, a vacancy currently exists on the Arden Hills City Council. The Mayor and City Council will appoint an Arden Hills resident to serve, The appointment term will extend through 11 :59 p,m" December 31, 2000, The Council vacancy will be filled at the next general election for City office in November, 2000. If you are interested in being considered for this appointment, please contact the City at (651) 633-5676 for further information and application materials. Applications are due by 4:30 p.m., Monday, November 22,1999, and should be sent to Arden Hills City Hall, 4364 West Round Lake Road, Arden Hills, MN 55112-5794, PUBLICATION REQUIREMENTS: AH/Shoreview Bulletin . Please run as block notice on legal page . Run twice, November 3 and November 10,1999 Cable Access Channel . . . . . CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 APPLICATION FOR APPOINTMENT TO THE CITY COUNCIL THIS POSITION WILL BE FOR A COUNCILMEMBER AND WILL BE APPOINED BY THE CITY COUNCIL. THE TERM WILL EXTEND THROUGH 11:59 P.M., DECEMBER 31, 2000. FULL NAME: ADDRESS: YEARS AT THIS ADDRESS: YEARS YOU'VE LIVED IN ARDEN HILLS: PHONE:(H) (W) (FAX) (E-Mail) EDUCATION: HIGH SCHOOL: POST HIGH SCHOOL: MAJOR STUDY AREA: DEGREE(S) RECEIVED: EMPLOYMENT, OCCUPATION OR OTHER EXPERIENCE (QUALIFICATIONS & ACCOMPLISHMENTS) THAT WOULD ASSIST YOU IN PERFORMING THE FUNCTIONS OF AN ARDEN HILLS COUNCIL MEMBER: (PLEASE ATTACH RESUME, IF CURRENT AND AVAILABLE.) (CONTINUED) PHONE: (651) 633-5676 . FAX (651) 633-7839 . HAVE YOU EVER SERVED OR ARE YOU CURRENTLY SERVING ON A MUNICIPAL ADVISORY COMMITTEE? IF SO, PLEASE IDENTIFY, NAME OF COMMITTEE(S) YEARS OF SERVICE TO TO PLEASE STATE YOUR REASONS FOR WANTING TO SERVE AS AN ARDEN HILLS COUNCIL MEMBER. (A TT ACH EXTRA SHEETS AS NEEDED.) MEETING SCHEDULE CONFLICTS THE CITY COUNCIL MEETS REGULARLY AT 7:30 P.M. ON THE SECOND AND LAST MONDAY OF EACH MONTH. COUNCIL WORKSESSIONS ARE SCHEDULED ON THE THIRD MONDAY AT 4:45 P.M. SPECIAL MEETINGS MAY ALSO BE CALLED AS NEEDED, AS A COUNCILMEMBER, YOU MAY ALSO BE APPOINTED AS A LIAISON TO ONE OR MORE MUNICIPAL ADVISORY COMMITTEES OR TASK FORCES, PLEASE IDENTIFY ANY POTENTIAL SCHEDULING CONFLICTS YOU ANTICIP ATE THAT MIGHT IMP ACT YOUR ABILITY TO ATTEND THESE MEETINGS, . PLEASE ATTACH ANY OTHER PERTINENT INFORMATION. ALSO, LIST OTHER AREAS OF CIVIC, PROFESSIONAL & COMMUNITY INVOLVEMENT THA T MAY BE APPLICABLE. SIGNATURE: DATE: THE CITY OF ARDEN HILLS IS COMMITTED TO THE POLICY THA T ALL PERSONS SHALL HAVE EQUAL ACCESS TO ITS PROGRAMS, FACILITIES, AND EMPLOYMENT WITHOUT REGARD TO RACE, CREED, COLOR, SEX, AGE, NATIONAL ORIGIN, OR PHYSICAL ABILITY, . Please return this form on or before Monday, November 22, 1999, 4:30 p,m. to: City HalVAttn: City Administrator City of Arden Hills 4364 West Round Lake Road Arden Hills, MN 55112 Telephone: (651) 633-5676 - Fax: (651) 633-7839