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HomeMy WebLinkAboutCCP 11-08-1999 1 . . . ...- .... FlEE CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 AGENDA CITY COUNCIL MEETING, CITY HALL MONDAY, NOVEMBER 8, 1999, 7:30 P.M. Citv PhilosODhv To provide a basic and necessary scope of quality services through the innovative and purposeful use of physical, financial and human resources. 7:30 P.M. 1. Call to Order 7:30 P.M. Approval of Meeting Agenda 2. 7:30 P.M. 3. Introduction of City Administrator, Joseph P. Lynch 7:35 P.M. 4. Approval of Minutes a. October 25, 1999 Regular Council Meeting 7:40 P.M. Consent Calendar Those items listed under the Consent Calendar are considered to. be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council member so requests, in which event. the item will be removed. from the general order of business and considered separately in its nonnal sequence on the agenda. 5. a. Claims and Payroll b. Animal Control Contract, Annual Renewal 7:45 P.M. 6. Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council. we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. PHONE: (6511633.5676 · FAX (6511633.7839 . , AGENDA - PAGE TWO . CITY COUNCIL MEETING, CITY HALL MONDAY, NOVEMBER 8,1999,7:30 P.M. 7:55 P.M. 8:55 P.M. 9:05 P.M. 9:25 P.M. 7. Unfinished and New Business a. Planning Case #99-12, Midway National Bank, 1315 Red Fox Road, Variance/Site Plan Review b. Impact Planning, Consultant Services, Twin Cities Army Ammunition Plant (TCAAP) Environmental Compliance Services Agreement c. Payment Request #7, Forest Lake Contracting, West Round Lake Road, Phase I d. Change Order #1, McClung Ditch Improvement, Nadeau Utility, Inc. e. Payment Request #2, McClung/ Arden Manor Park, Nadeau Utility, Inc. f. Res. #99-40, Receiving Feasibility Report and Calling for Public Hearing in the Matter of the 2000 Street Improvement Project g. Res. #99-41, Award Bid, 1999 Sanitary Sewer Rehabilitation Program h. 2000 League of Minnesota Cities and Association of Metropolitan Municipalities, 2000 Legislative Priorities and Policies . 8. Administrator Comments 9. Council Comments and Committee Activity Reports 10. Adjourn The above times may vary depending upon length of issue discussion. - - . . Tentative December Meetinl! Schedule Meeting dates, times and locations are subject to change. Please contact City Hall for the most current schedule. December 1 Planning Commission CANCELED December 6 Truth Ia Taxation 7:30 P.M. Hearing December 13 Council Meeting 7:30 P.M. . Truth In Taxation Continuation Hearing (If Needed) OR Levy and Budget Adoption Hearing December 14 Water Quality Task Force 7:00 P.M. December 15 1-35W Corridor Coalition 5:00 P.M. Board Meeting December 16 Operations & Finance 7:00 P.M. Committee Deeember 20 Couneil Worksession 7:30 P.M. December 23 Y, DAY CHRISTMAS CLOSED (HOLlDA Y) December 24 FULL DAY CLOSED CHRISTMAS (HOLIDAY) December 27 Economic Development CANCELED Authority (EDA) December 27 Council Meeting CANCELED December 28 Parks & Recreation 7:00 P.M. Committee December 29 Communications 6:00 P.M. Committee December 30 Y,DAYNEWYEAR'S CLOSED (HOLIDAY) December 31 FULL DAY CLOSED NEW YEAR'S (HOLlDA Y) I I 4kv~ ~Q~ (I !'i!1Q C::h,{hUA I ~. . CITY OF ARDEN HILLS MEMORANDUM DATE: November 8, 1999 TO: Terrance Post, Interim FROM: Nancy Randall, Associate Planner SUBJECT: Water Quality Task Force Several members of the Water Quality Task Force have requested that the meetings be audio or video taped. They would like to be able to view or listen to the meetings that they are unable to attend. It is my understanding that this has not been the practice of other committees or task forces. I also understand we do not have the video equipment to video tape the meetings. I would like some further direction as to whether the meetings should be audio taped. I am assuming that if we begin taping we will need to tape every meeting. . . 1- L-~ ~DJYd-. 1\1'6 h4~:1 ~. Prepared by IMPACT Planning 10/26/99 Page 1 . ~ 'J~j j . IMPACT Planning V Environmental Baseline Survey City of Arden Hills RATE EST. UNITS tfpj () .-0 <(;<0') 0001 PRINCIPAL I PROJECT MGR $90.00 /hr 1 .,!JfY J.~ ;356.00 0002 FNVlRONMFNTAI 0002M-1 Environmental Engineer $95.00 Ihr 0 $0.00 0002M-2 Environmental Engineer $73.79 Ihr 0 $0.00 0002AB-1 Environmental Planner $79.74 /hr 60 $4,784.40 ooo2AB-2 Environmental Designer{f ech $67.87 Ihr 0 $0.00 0002AC-1 Environmental Draftsman $45.11 /hr 0 $0.00 0002AC-2 Environmental Draftsman $40.54 Ihr 0 $0.00 0002AD-1 Environmental Spec Writer $65.93 /hr 0 $0.00 0002AD-1 Environmental Spec Writer $75.16 /hr 0 $0.00 0002AE-1 Environmental Estimator $75,16 /hr 0 $0.00 0002AE-2 Environmental Estimator $75.16 /hr 0 $0.00 0002AF-1 Environmental Clerical $47.18 /hr 0 $0.00 llOO2AF-2 Environmental Clerical $48.90 /hr 0 $0.00 0002AG-1 Environmental CADD Operator $43.42 /hr 8 $347.36 llOO2AG-, Environmental CADD Operator $46.72 /hr 0 $0.00 . 1003 GEOl OGY 1003AA-1 GeoTechnical Engineer $112.75 /hr '? 0 $0.00 90,:).. .r" 1003AA-2 GeoTechnical Engineer $73.79 /hr 0 $0.00 /,. 1003AA-3 GeoTechnical Engineer $76.87 /hr )( $€14.96 (!j;~ /' :l11' / 1003AB-1 Geological Designer{f ech $5921 /hr 0 $0.00 " /" 1003AB-2 Geological Designer{f ech $67.87 /hr 0 $0.00 1003AB-3 Geological Designer{fech $5021 /hr 0 $0.00 1003AC-1 Geological Draftsman $5021 /hr 0 $0.00 1003AC-2 Geological Draftsman $40.54 /hr 0 $0.00 1003AD-1 Geological Spec Writer $70.74 /hr 0 $0.00 1003AD-, Geological Spec Writer $73.51 /hr 0 $0.00 1003AE-1 Geological Estmator $7127 /hr 0 $0.00 1003AE-2 Geological Estmator $75.16 Ihr 0 $0.00 1003AF-1 Geological Clerical $34.11 /hr 0 $0.00 1003AF-2 Geological Clerical $48.90 Ihr 0 $0.00 1003AF-3 Geological Clerical $32.77 Ihr 0 $0.00 1003AG-1 Geological CADD Operator $58.34 Ihr 0 $0.00 1003AG-, Geological CADD Operator $46.72 Ihr 0 $0.00 1003AG-~ Geological CADD Operator $67.99 Ihr 0 $0.00 1003AH-'I Drilling Crew Foreman $6922 Ihr 0 $0.00 1003A1-1 Drilling Crew Member $54.50 Ihr 0 $0.00 1003A1-4 Drilling Crew Member $33.73 Ihr 0 $0.00 . 1003AJ-4 Drilling (0--60 ft) $13.49 1ft 0 $0.00 1oo3AK-4 Drilling Rig Mobilization $112.43 lround trip 0 $0.00 IMPACT Planning Page 1 10/26/99 . , Prepared by IMPACT Planning 10/26/99 Page 2 . 1003AL-2 Senior Hydrogeologist $81.74 Ihr 0 $0.00 1003AM-1 Senior Hydrologist $97.12 Ihr 0 $0.00 1003AN-1 Staff Hydrologist $51.83 Ihr 0 $0.00 1003AM< Hydrologist $70.53 Ihr 0 $0.00 1004 CHEMISTRY 1004M-1 Chemist $125.50 Ihr 7 0 $0.00 /6Df 1\ 1004M-2 Chemist $73.68 Ihr JV $!illQ.H ~ 1004AB-1 Chemical Designer/Tech $60.11 Ihr 0 $0.00 I' 1004AB-1 Chemical Designer/T ech $67.87 Ihr 0 $0.00 1004AC-2 Chemical Drafstman $40.54 Ihr 0 $0.00 1004AD-1 Chemical Spec Writer $53.96 Ihr 0 $0.00 1004AD-2 Chemical Spec Writer $75.16 Ihr 0 $0.00 1004AE Chemical Estimator $75.16 Ihr 0 $0.00 1004AF Chemical Clerical $48.90 Ihr 0 $0.00 1004AG Chemical CADD Operator $46.72 Ihr 0 $0.00 1005 ARCHAEOLOGY 1oo5M-1 Archaeologist $95.00 Ihr 0 $0.00 1005M-3 Archaeologist $85.00 /hr 0 $0.00 . 1005AB-1 Archaeologist/T ech $66.98 Ihr 2 $133.96 1005AB-3 Archaeologist/T ech $51.75 Ihr 0 $0.00 1005AC-1 Archaeologist Draftsman $45.33 Ihr 0 $0.00 1005AD-1Archaeologist Spec Writer $58.34 Ihr 0 $0.00 1005AE-1 Archaeologist Estimator $58.34 Ihr 0 $0.00 1005AF-1 Archaeologist Clerical $34.11 Ihr 0 $0.00 100SAF-3 Archaeologist Clerical $32.87 Ihr 0 $0.00 1005AG-1 Archaeologist CADD Operator $45.33 Ihr 0 $0.00 0006 LANDSCAPE OOO6M Landscape Architect $95.00 Ihr 0 $0.00 0006AB Landscape Designer/T ech $75.00 Ihr 0 $0.00 OOO6AC Landscape Draftsman $66.98 Ihr 0 $0.00 0006A0 Landscape Spec Writer $51.75 Ihr 0 $0.00 0006AE Landscape Estimator $45.33 Ihr 0 $0.00 OOO6AF Landscape Clerical $32.87 Ihr 0 $0.00 OOO6AG Landscape CADD Operator 45.33 Ihr 0 $0.00 0007 MISCH I ANFOIIS RFOlIIRFMFNTS ooo7M Land Survey Crew (2-man) $89.54 Ihr 0 $0.00 0007 AB-1 Editor $49.89 Ihr 0 $0.00 . 0007 AB-2 Technical Editor $58.17 Ihr 16 $930.72 oo07AE-1 Transportation Planner $55.00 Ihr 0 $0.00 ooo7AF-2 Ecologist Planner $75.00 Ihr 8 $600.00 IMPACT Planning Page 2 10/26/99 . . . Prepared by IMPACT Planning 10/26/99 Page 3 . 0007 AG-1 Biologist $74.41 /hr 0 $0.00 0007 AH-1 Botanist $71.27 /hr 0 $0.00 0007 AH-:' Botanist $54.84 Ihr 0 $0.00 0007 A1.1 Industrial Hygienist $126.95 Ihr 0 $0.00 0007 AI-2 Industrial Hygienist $116.81 Ihr 0 $0.00 0007 AJ- 1 Hazardous Material Site Manager $79.05 Ihr 0 $0.00 0007 AJ-2 Hazardous Material Site Manager $79.10 Ihr 0 $0.00 0007 AK-1 Hazardous Material Site Worker $79.10 Ihr 0 $0.00 0007 AJ-2 Hazardous Material Site Manager $0.00 /hr 0 $0.00 0007 AM Soils Report (3 borings) $95.57 1ft 0 $0.00 0007 AQ-1 Quality Assurance $126.95 Ihr 0 $0.00 0008 REPRODUCTION 0008M Eraseable Mylar $83.42 /hr 0 $0.00 0008AB Blue Line Drawings $1.77 /hr 0 $0.00 OOOSAC Photocopies $0.15 each 125 $18.75 0008AD-1 Computer $728 Ihr 0 $0.00 0008AD-2 Computer $13.49 /hr 160 $2.158.40 ooo8AE-2 CAOD Hardware/Software $31.48 Ihr 32 $1,007.36 0009 AIR QUAUTY . OOO9M-1 Project Manager $55.00 Ihr 0 $0.00 OOO9AB.1 Senior Scientist $75.50 Ihr 0 $0.00 OOO9AC-1 Staff Scientist $58.34 Ihr . 0 $0.00 0010 PlANNING/lAND USE 0010M-1 Project Manager $75.00 /hr 2 $150.00 0010AB-1 Senior Planner $7127 /hr 0 $0.00 0010AC-1 Staff Planner $39.00 /hr 0 $0.00 0011 NOISE MONITOR 0011M-1 Project Manager $65.00 Ihr 0 $0.00 0011AB-1 Senior Engineer $82.58 Ihr 0 $0.00 0011AC-1 Staff Engineer $69.22 Ihr 0 $0.00 0012 AIRSPACE ANALYSIS 0012M-1 Project Manager $75.00 Ihr 0 $0.00 0012AB-1 Staff Analyst $65.00 Ihr 0 $0.00 0013 POLLUTION PREVENTION . 0013M-1 Project Manager $65.00 /hr 0 $0.00 oo13AB-1 Senior Scientist $84.56 /hr 0 $0.00 IMPACT Planning Page 3 10126/99 . . , '. . . . Prepared by IMPACT Planning 10126199 0013AC-1 Staff Scientist 0014 REGULATORY COMPLIANCE 0014M-1 Project Manager 0014AB-1 Senior Scientist 0014AC-1 Staff Scientist 0015 COMMUNITY RELATIONS 0015M-1 Project Manager 0015AB-1 Staff Assistant $54.12 Ihr $65.00 Ihr $8258 Ihr $49.95 Ihr $58.34 Ihr $47.18 Ihr 0016 HEALTH & SAFElY RISK ASSESSMENT 0016M-1 Senior Scientist 0016AB-1 Staff Scientist IMPACT Planning $54.15 fhr $50.56 fhr TOTAL: Page 4 o $0.00 32 $2,080.00 o $0.00 o $0.00 4 o $233.36 $0.00 o o $0.00 $0.00 $14,998.71 Page 4 10126199 ~1/05/~9 FRI 15:02 FAX 6126337839 City of Arden Hills Ig] 001 I I *************************** *** ERROR TX REPORT u* *************************** TX FUNCTION WAS NOT COMPLETED TX/RX NO 0616 CONNECTlON TEL 4810551 CONNECTlON ID ST. TIME 11/05 15:01 USAGE T 00'00 PGS. SENT 0 RESULT NG #018 . . 11l05/HH FRI 14: 47 FAX 6126337839 City of Arden Hills I4i 001 *************************** *** ERROR TX REPORT *** *************************** TX FUNCTION WAS NOT COMPLETED TXlRX NO 0610 CONNECTION TEL 4810551 CONNECTION ID ST. TIME 11/05 14:46 USAGE T 00'00 PGS. SENT 0 RESULT NG #018 . . . . 11/05/99 FRI 14:53 FAX 6126337839 , TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT CIty of Arden HIlls 141001 ********************* *** TX REPORT *** ********************* 0615 6339550 11/05 14:51 01'48 3 OK 11/05/99 FRI 14:42 FAX 6126337839 City of Arden Hills IIIi 001 , *************************** *** ERROR TX REPORT ... *************************** TX FUNCTION WAS NOT COMPLETED TX/RX NO 0608 CONNECTION TEL 6339550 CONNECTION ID ST. TIME 11/05 14: 42 USAGE T 00'00 PGS. SENT 0 RESULT NG #018 . . 11/05/99 FRI 14:40 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills 19J00l ********************* u* TX REPORT u* ********************* 0611 2279371 11/05 14:39 01'21 3 OK 11/05/99 FRI 14:37 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills Ig] OOi ********************* *** TX REPORT *** ********************* 0609 6333846 11/05 14:35 01' 54 3 OK 11/05/99 FRI 14:33 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills 19J00l ********************* ... TX REPORT ... ********************* 0607 6286833 11/05 14: 32 00'59 3 OK 11/05/99 FRI 14:49 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME llSAGE T PGS, SENT llESULT . . City of Arden lIills ~001 ********************* *** TX REPORT *** ********************* 0614 6461220 KMWB WB23 MPLS M 11/05 14: 48 01'04 4 OK 11/05/99 FR1 14:46 FAX 6126337839 TRANSMISSION OK TXlRX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . Cl ty of Arden HIlls ~001 *** ********************* *** TX REPORT ********************* 0613 6123701378 BRW, INC. 11/05 14: 45 01'07 4 OK 11/05/99 FRI 14:44 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION IO ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills ~001 ********************* *** TX REPORT *** ********************* 0612 4821262 11/05 14:43 01'22 3 OK 11/05/99 FRI 15:23 FAX 6126337839 TRANSMISSION OK TXlRX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS, SENT RESULT . . CIty of Arden Hills Ii!I 001 ********************* *** TX REPORT *** ********************* 0617 6124219511 11/05 15:20 02'30 7 OK e e e CITY OF ARDEN HILLS DATE: MEMORANDUM November 5,1999 TO: Mayor and City Council Terrance R. Post, Interim City Administrator @ Administrator Comments for the November 8, 1999 Council Meeting FROM: SUBJECT: 1. Approval of Minutes The City Council is asked to approve the Minutes of the October 25, 1999 regular City Council meeting. 2. Introduction of Joseph P. Lvnch. City Administrator Mr. Lynch will be present at the beginning of the meeting to be formally introduced to the community as the new City Administrator. 3. Consent Calendar a. Claims and Pavroll The City Council is asked to approve vendor claims in the amount of $79,649.43, and payroll for the period ended October 22, 1999. The Council should note vendor payments in the amount of $32,001.94 to BRW, Inc. for September 11, 1998 through October 8, 1999 engineering services (including $8,211.62 for Round Lake Road, Phase I reconstruction; and $9,174,27 for Arden Manor Park improvements); $4,328.00 to AMB Property Corporation for November rent at 4364 West Round Lake Road; $4,714.00 to E-Z Recycling for October residential recycling services; and $2,500.10 to Impact Planning for consulting services related to the Twin Cities Army Ammunition Plant (TCAAP) land conveyance. b, Animal Control Contract. Annual Renewal The City Council is asked to approve a renewal of the animal control contract with Animal Control Services, Inc, (ASCI) for calendar year 2000. This vendor serves the contract cities of the Ramsey County Sheriffs Department 4. Unfinished and New Business a. Planninl! Case #99-12. Midwav National Bank. 1315 Red Fox Road. Variance/Site Plan Review The City Council is asked to approve a Site Plan with a related 13 foot comer side yard setback variance (37 feet proposed, when 50 feet is required) to allow for the permanent installation of a 5 foot, 6 inch x 13 foot, 6 inch generator at the Midway National Bank facility. The Planning Commission recommended approval of Planning Case #99-12, subject to three conditions. Administrator Comments for the November 8, 1999 Council Meeting Page Two November 5,1999 e The Council previously heard this case on October 25,1999, and tabled action until tonight's meeting. b. ImDact Planninl!. Consultant Services. Twin Cities Armv Ammunition Plant (TCAAP) Environmental Compliance Services Al!reement The City Council is asked to approve execution of an agreement with IMP ACT Planning to prepare an Environmental Baseline Survey (EBS) in accordance with Army Regulation 200-1, Chapter 15-6 for a price not to exceed $14,980.33. This action is part of the process outlined in the Memorandum of Understanding (MOU) approved by the City Council at the October 25,1999 meeting. c, Payment Request #7, Forest Lake Contractinl!. West Round Lake Road, Phase I The City Council is asked to approve Pay Estimate #7 to Forest Lake Contracting in conjunction with Phase I improvements of West Round Lake Road in the amount of $29,563.03. d. Chanl!e Order #1. McClunl! Ditch Improvement. Nadeau Utility. Inc. The City Council is asked to approve Change Order #1 to Nadeau Utility, Inc. in the amount of $1 0,934.40 for additional scope of services performed on the McClung Ditch project. e c. Payment Request #2. McClunl!/Arden Manor Park. Nadeau Utility. Inc. The City Council is asked to approve Pay Estimate #2 to Nadeau Utility, Inc. in conjunction with the McClung Ditch/Arden Manor Park Improvement Project in the amount of$38,733.92. f, Res. #99-40. Receivinl! Feasibility Report and Callinl! for Public Hearinl! in the Matter ofthe 2000 Street ImDrovement Proiect The City Council is asked to accept the Feasibility Report concerning the 2000 Street Improvement Project and call for a public hearing on the matter. g. Res, #99-41. Award Bid. 1999 Sanitarv Sewer Rehabilitation Prol!ram The City Council is asked to approve Resolution #99-41 entitled, "Authorizing Execution of Contract in the Matter of the 199912000 Sanitary Sewer Rehabilitation Program," by awarding the Base Bid and Alternate No.1 in the amount of$251,265.00 to Lametti & Sons, Inc. e e e e Administrator Comments for the November 8, 1999 Council Meeting Page Three November 5, 1999 h. 2000 Leal!ue of Minnesota Cities and Association of Metropolitan Municipalities, 2000 Lel!islative Priorities and Policies The City Council is asked to approve a motion reflecting the top five prioritized policies that the Association of Metropolitan Municipalities (AMM) should devote time and resources on during the 2000 Legislative Session. Such action by the City Council would then be forwarded to AMM prior to its Policy Adoption meeting on November 17, 1999. ,'" '. e e e DRAFT MINUTES CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING OCTOBER 25, 1999 7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDERlROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:33 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Gregg Larson, and Lois Rem. Absent: Councilmember Paul Malone. Also present were Interim City Administrator, Terrance Post; Associate Plarmer, Nancy Randall; and Recording Secretary, Lori Rolfson. ADOPT AGENDA MOTION: Councilmember Rem moved and Councilmember Aplikowski seconded a motion to adopt the agenda for the October 25, 1999, regular City Council meeting. The motion carried unanimously (4-0). APPROVAL OF MINUTES A. October 12, 1999 Regular Council Meeting B. October 18, 1999 Council Worksession Mr. Post requested the following changes to the October 12, 1999 minutes: On page four, in the Motion, the Resolution number should be changed to "#99-35". On page five, second paragraph under item C, the order of the second and third sentences should be switched. On page nine, third paragraph, the word "Conference" should be changed to "meeting." On page nine, fifth paragraph, the last sentence should be changed to read, "...will be held on Thursdav, October 14, 1999 at the Irondale High School." Councilmember Larson requested the following change to the October 12, 1999 minutes: On page one, last paragraph, the first sentence should read, "...had expressed;1tl interesL." With regard to the October 12, 1999 minutes, pages one and two, Mayor Probst requested that, in the future, items of information such as this be pared down somewhat. He was not sure that all the information in the Mayor's Update on City Administrator Search section was pertinent to the record. Mayor Probst requested the following changes to the October 12, 1999 minutes: On page seven, fourth paragraph, last sentence, the word "if' should be changed to "it" With regard to this discussion regarding the Corridor Coalition, Mayor Probst suggested that this type of . ARDEN HILLS CITY COUNCIL - OCTOBER 25, 1999 DRAFT 2 t information be pared down as well. On page nine, fourth paragraph from the bottom, the first sentence should read, "..,was handed out after the meeting to allow the audience to have a e follow-up piece from the presentation." On page 10, third paragraph from the bottom, the second sentence should read, "He indicated that we have had discussions with the Sheriffs Department and was not sure where the City of Arden Hills was headed with community policing." Mayor Probst requested the following change to the October 18, 1999 minutes: On page five, the first paragraph should read, "...has a good working relationship with MnDOT as a result of the proposed construction ofHighwav 12 through the City of Long Lake. MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to approve the minutes of the October 12, 1999 Regular Council Meeting and the October 18, 1999 Council Worksession, as amended. The motion carried unanimously (4-0). CONSENT CALENDAR C. Claims and Payroll Resolution #99-39, Adopting and Confirming Annual Special Assessments for Delinquent Utilities Approval of Agreement and Probationary Appointment, Joseph P. Lynch, City Administrator Approval of Year 2000 City Council/Planning Commission Meeting Dates Authorize Interim City Administrator to Execute a Memorandum of Understanding with the Department of Army for Land Conveyance e A. B. D. E. With regard to item E of the Consent Calendar, Mr. Post noted that the City subcontractor with respect to the TCAAP Land Conveyance, Mr. Ken Nimmer ofImpact Planning, was available at the meeting to answer any questions. Mayor Probst stated that he would have questions for Mr. Nimmer and suggested action be taken on the Consent Calendar first With regard to item B of the Consent Calendar, Councilmember Larson asked if it was still acceptable to take action on this item as part of the Consent Calendar. Mayor Probst suggested this item be removed from the Consent Calendar and considered under Unfinished and New Business as item A. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve items A, C, D and E of the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). With regard to the positioning from the Minnesota Army National Guard, Mayor Probst asked Mr. Nimmer if the City of Arden Hills was where it needs to be and if there was anything unusual happening with the land conveyance that would cause concern. Mr. Nimmer stated he .. had spoken with the TCAAP Representative, Mike Fix, who had indicated he was amenable to _ working with the City to move the process through. Mr. Fix had stated that the decision must be e e e ARDEN HILLS CITY COUNCIL - OCTOBER 25, 1999 DRAFT 3 forwarded to Headquarters for review. Having the proposed Memorandum of Understanding (MOU) in place would streamline the process. Mayor Probst asked if it was realistic to plan for a spring ground breaking for the new City HaiL Mr. Nimmer stated this was the goal he was working towards. With regard to the statement that the decision must be moved up to Headquarters, Councilmember Larson asked if Mr. Nimmer was referring to Rock Island or Washington D.C. Mr. Nimmer stated that Rock Island has the agreement for review and the agreement will then be sent to Washington D.C. and then to the Army Corp. of Engineers. He indicated that the Memorandum of Understanding was the first step in the process and, in order to meet a spring ground breaking, it would be wise to begin the process now. PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda. There were no public comments. UNFINISHED AND NEW BUSINESS A. Resolution #99-39, Adopting and Confirming Annual Special Assessments for Delinquent Utilities Councilmember Larson stated he wanted to pursue the manner in which the City of Arden Hills deals with delinquent utilities and the language of the Resolution. The thing that he found disturbing in the staff report was the number of people who are continuously delinquent on an annual basis. He felt that one thing that makes it attractive to continue not paying utility bills, and allow the rest of the City residents subsidize them, was the fact that the City is only charging a penalty of eight percent on the money that is due the City. He suggested that the City consider raising this penalty to a higher figure as an incentive for residents to pay their utility bills regularly. Mr. Post pointed out that there were actually two penalties on delinquent accounts. One is an eight percent past-due penalty and the other is an additional eight percent certification penalty when the account is certified to the tax rolls. Therefore, the penalty is 16 percent on the past-due balance, not eight percent. Councilmember Larson stated that this had not been obvious in the Resolution. He asked if the residents of Arden Hills are aware that the penalty is this high. Mr. Post stated that those residents faced with certification are aware of the penalty. He added that, as part of the recodification efforts by the City Council last spring, staff had recommended a streamlining of the City's ability to tum water off At this time, the City must go through an extended public hearing process. The recodification allows the City to be much more reactive to past due accounts by turning off the water. ARDEN HILLS CITY COUNCIL - OCTOBER 25, 1999 DRAFT 4 Councilmember Aplikowski stated that she could see no reason to change the current penalty as she feels the amount is adequate. She indicated that there may be some residents who cannot pay e their utility bills any other way. She believed that if a resident had a real problem and were petitioning not to pay, the City would hear from them in a different manner. Councilmember Larson stated that he was satisfied with the current penalty amount. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve Resolution #99-39, Adopting and Confirming Annual Special Assessments for Delinquent Accounts. The motion carried unanimously (4-0). B. Planning Cases 1. Case #99-12, Midway National Bank, 1315 Red Fox Road, Variance/Site Plan Review Ms. Randall explained that the petitioner was requesting approval of a variance (37 feet proposed, when 50 feet is required) and site plan to allow for a 5 foot 6 inch by 13 foot 6 inch generator and screening for their facility. The site has a unique setback configuration. The lot is bordered by public right-of-way on three sides, thus requiring a 50 foot setback on three sides. This causes the petitioner difficulties with placing any additional equipment on the site. Ms. Randall presented a drawing of the site and noted that the building takes up the majority of the building site. e The applicant is looking to have the generator in place as soon as possible due to government regulations. They currently have a temporary generator on a trailer to meet these requirements. Staff had agreed to allow the applicant to hook up the generator temporarily, as they were going through the process, as long as there were no complaints and the applicant was moving forward with a permanent solution. The applicant had considered several locations for the generator. Other locations are limited due to the unique location of this lot. One option would be on the north side of the parking area, however, the only benefit would be that the generator may be easier to screen. Additionally, the applicant has noted that it would be difficult to connect the generator to the junction box from that location. The applicant has also considered a location to the east of the building, however, there is a drainage system which flows through this area. The only side available that would not need a variance is next to the building along the sidewalk. This site, however, would eliminate landscaping, a portion of sidewalk, and windows. The generator must be placed as close to the junction box as possible in order to hook up to the junction box. The proposed location would work the best for that aspect. The Zoning Ordinance states that screening shall be provided where mechanical equipment is located on the ground or the roof of the premises. The applicant considered three possibilities. One would be for no screening because the generator comes with an enclosure that is fairly attractive compared to a generator without an enclosure. The other options were for either a .. cedar wood fence or a block wall that would surround the unit. The generator must be accessible ... for servicing so the fence or wall would have to be larger than the unit. The actual generator e e e DRAFT 5 ARDEN HILLS CITY COUNCIL - OCTOBER 25, 1999 would reside entirely on the sidewalk at the loading dock. With the enclosure, the unit would stick out further into the driveway, however, an acceptable drive will be maintained. The applicant intends to place bollards to protect the screening and generator from damage. The applicant preferred the cedar wood fence; however, has stated that they feel it would look just as good without screening due to the enclosure. They would then add skirting to the bottom of the enclosure. Stafffound circumstances unique to the property in that the property is bordered by public right- of-way on three sides creating a relatively small buildable area for this site. The applicant lists several other sites that they have considered which would all require variances. This site is adjacent to the junction box which is where the generator is connected to the building. The next best option would be on the north side of the parking area; however, the only benefit is that the generator may be easier to screen. The applicant has noted it would be difficult to connect the generator to the junction box from that location. The applicant took great steps to find an alternative location. The generator is as far from the property line as it can be without taking out parking spaces. Per Code requirement, the applicant is willing to screen the generator with a 10 foot high cedar wood fence or an alternative option. Ms. Randall advised that the Planning Commission recommended approval of Planning Case #99-12, Site Plan, to allow for the construction of a 5 foot 6 inch by 13 foot 6 inch generator and 13 by 25 foot fence enclosure, along with a 13 foot variance, with the following conditions: 1. The cedar wood fence be painted to match the color of the existing building. 2. The generator only be run a maximum of five hours per month for servicing or during the duration of power failures. 3. The temporary generator on a trailer be removed. Having reviewed the minutes of the Planning Commission meeting, Councilmember Aplikowski felt that the only reason the applicant preferred the cedar wood fence versus a block wall was a matter of cost. Ms. Randall stated another reason for the cedar wood fence was for the ability of snow to flow through where a block wall would trap the snow. She indicated that the applicant was available to address this issue. Mayor Probst asked that the applicant address the screening issue. He noted that the Planning Commission had considered a block enclosure screening option to match the building. In this location, he felt that this would make sense and he was inclined to suggest the construction of a block wall over a cedar wood fence. Mr. Robert Beck, Head of Operations for Midway Bank, St. Paul, stated that the cedar wood fence had been his second choice other than having the unit placed on the sidewalk without remote screening. The intent had been to utilize the decorative panels that are in place on the unit with skirting around the bottom. In his opinion, this would be the least noticeable option. Because of the clearance required around the unit, a cedar wood fence will more than double the footprint of the unit and the use of a block wall would add an additional foot to that footprint. DRAFT 6 ARDEN HILLS CITY COUNCIL - OCTOBER 25,1999 Anything done beyond simply placing the generator on the sidewalk adds to the size and the significance of the installation. . Mr. Beck stated that the building in use by Midway Bank is a leased facility. It is currently being used as a computer operations facility. This may not be the usage years down the road. Once a structure is constructed such as a brick wall, it becomes much more permanent. He indicated that if screening is required he would prefer a cedar wood fence which is significantly less costly and would not have the permanence of a cement structure. Mayor Probst stated that he understood Mr. Beck's position. However, he did not agree that the permanency of a block wall was a negative aspect. He indicated that the building has been in place for approximately 15 years and is a reasonably well built building. If Midway Bank were to remain in this facility for the next 15 years, a wood enclosure would most likely not hold up for more than five years. He added that the facility has frontage on threes sides and the front door ofthe facility is essentially off Red Fox Road. Mr. Beck pointed out that the generator will be placed along side the loading dock area which has large doors and is not the most attractive side of the building. This was one reason for placing the generator in the proposed location. He added that this was where the temporary generator is located and, even though the current color does not match the building, the generator blends in this location. Councilmember Larson concurred with Mayor Probst. He acknowledged that the generator . would be located near the loading dock area. However, adding more to this area may make it less attractive than it is now. He indicated that, even if the enclosure were not used in the future for a generator, it may be used to house a trash dumpster or some other use. Without knowing the future status of the facility, he would prefer the enclosure be done nicely at the beginning. He added that the facility itself is quite attractive for an industrial building. Mr. Beck agreed that the building is currently attractive and added that, regardless of what sort of enclosure is used, it will have to be maintained. It was his belief that it was unlikely that the structure would fit any other use in the future. He stated that his most significant issue was the fact that the enclosure will more than double the footprint of the unit and will make the unit more noticeable than it would be without an enclosure. Councilmember Aplikowski requested additional information regarding the maintenance issues of a block wall versus a cedar wood fence. Mr. Beck stated that, with a cedar wood fence, it would be less likely for snow in the winter time to be captured within the structure. Additionally, a fence would allow air flow through the enclosure. With any sort of screening, the enclosed area will have to be kept clear of snow which will be an ongoing maintenance issue. Councilmember Aplikowski asked if air flow around the generator affects its operation. Mr. Beck stated that he did not believe air flow affects the operation of the generator. He invited Mr. Rick Apple from Alliance, the generator vendor, to address this issue. . DRAFT ARDEN HILLS CITY COUNCIL - OCTOBER 25,1999 7 e Mr. Apple stated that the generator system sits approximately two feet off the ground on a fuel tank system. The air flows from the sides of the unit, across the engine, and is then pushed through the radiator and out of the unit. With a block wall structure it will be even more essential that the area be kept clear so snow will not will be pulled into the unit and freeze in the radiator. When the engine is shut down after a short operational period of time, the snow does not completely melt and the fan may freeze. This may result in the belts being spun off the unit and the failure of the unit. Mr. Apple stated that he has been involved in the generator business for approximately 15 years and deals with many city applications throughout the upper Midwest. He indicated that aesthetics is a key issue these days and his company has worked hard to develop a generator design that meets the facility requirements. In many scenarios, generators have large muffler units mounted on the top of the units. Over the years the paint chips and the muftlers rust. With the unit being purchased by Midway Bank, the mufflers have been incorporated inside the enclosure. The main reasons for this was to be able to place a unit, painted the same color as the building, using the least amount of space in order to blend the unit into the facade of the building itself. e Mr. Apple concurred with Mr. Beck in that a cedar wood fence would be the most viable option. The fence would be very attractive, sturdily built, and painted to match the building. He noted, however, an enclosure will increase the overall footprint of the unit. At this time, the generator will sit entirely on the sidewalk area without protruding into the parking lot area. When a fence or wall is added, there must be at least three feet of clearance. Mr. Apple stated that cost is also an issue. A painted cedar wood fence of high quality is a fairly expensive proposition. A brick wall made to match the exterior design of the building becomes a very expensive proposition. A brick wall would require footings in the ground and would have to be at least 10 feet tall. This will not allow air flow through the enclosure and will cause snow to be trapped inside the wall. Mr. Apple stated that the intent was to meet the requirements of the facility while following the Y2K requirements of the Federal Government. Midway Bank was also considering the long- term reliability of the generator system on this site since there is a great deal of data processing that is the basis of the facility. Mayor Probst agreed that the behavior of snow through an open fence versus a solid fence is different. However, it would be hard to predict which of the options would cause more snow to accumulate around the generator. By allowing no enclosure or a wooden fence the City would be hard pressed to not allow the same thing for other businesses within the community that decide they need a generator. e Councilmember Larson noted that the plans that show a cedar fence and the plans that show a block wall both show bollards. He asked what the purpose of the bollards would be on the block wall enclosure. Mr. Apple stated that the bollards would be included with the block wall in order to protect the blocks from being chipped if hit by a truck. He noted that there currently are ARDEN HILLS CITY COUNCIL - OCTOBER 25, 1999 D~~AFT 8 bollards along the sidewalk to protect the building and the proposal would continue these bollards around the generator. e Councilmember Aplikowski stated that she did not have a problem with approving a cedar wood fence in this particular case, and in this location. She indicated that block walls do not always work as well as one may think. Based on personal experience, it was her belief that a block wall tends to be more of a maintenance issue than a wood fence. Councilmember Rem concurred with Councilmember Aplikowski. She indicated that this issue had been discussed by the Planning Commission and the result had been the approval of the cedar wood fence. She felt that, since the screening would have to be so large, a block wall would appear as an addition to the building. The fence would be easier to maintain and repair and, since the facility is leased, the enclosure may not be a long-term need. MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to approve Planning Case #99-12, Site Plan, to allow for the construction of a 5 foot 6 inch by 13 foot 6 inch generator and 13 by 25 foot cedar wood fence enclosure, along with a 13 foot variance with the following conditions: L The cedar wood fence be painted to match the color of the existing building. The generator only be run a maximum of five hours per month for servicing or during the duration of power failures. The temporary generator on a trailer be removed. e 2. 3. Mayor Probst stated that he would vote against the motion as he felt the City Council should be approving a different sort of enclosure. He added that the motion should include the findings of facts for approval of the corner side yard setback variance found in the staff report dated October 25, 1999. Councilmembers Aplikowski and Rem agreed. The motion failed (2-2, Mayor Probst and Councilmember Larson opposed). Since the installation of the generator was something the applicant must move forward with, Mayor Probst asked if the applicant was prepared to suggest any options. Mr. Beck suggested that, since the request for variance was approved, and the only remaining issue was the nature of the enclosure, he be allowed to move forward with the placement of the permanent generator with temporary screening and install the permanent screening once that decision is made. He noted that the installation of the screening would be a separate effort by a different contractor than the installation of the generator. Mayor Probst stated that nothing in this Planning Case had been approved since the motion for approval failed. He believed that the Council was inclined to approve the variance request. However, if the applicant were allowed to proceed as suggested, he would have to be willing to install a block wall, if that is what is approved, or be subject to the removal of the generator. e e . It ARDEN HILLS CITY COUNCIL - OCTOBER 25,1999 DRAFT 9 Mr. Beck stated that he was willing to comply with the decision made by the City Council. He added that he would be willing to leave the temporary generator in place until the end of the year. Mayor Probst asked staff if additional problems would be created in the future if the Council were to move forward as suggested by the applicant. Ms. Randall stated a condition could be placed to allow the applicant to move forward with the generator placement, with the final decision on screening pending further discussions at a future meeting. She suggested that a time line for resolution be set, such as two months. Councilmember Aplikowski confirmed that the applicant has a temporary generator at this time. Mr. Beck stated that this was correct. If the Council were to decide to not take further action until after the end of the year, Councilmember Aplikowski asked if the applicant could operate until that time with the temporary generator. Mr. Beck stated that this would be possible. Mr. Apple pointed out that, if the decision is delayed, there would be the issue of installing the enclosure in frozen ground. He stated that the applicant was fully capable of operating as they are now and, if the installation of the permanent generator with a block wall is delayed into the winter time, the temporary generator and trailer may have to remain where it is until the spring thaw. Mayor Probst stated that if the Council did take action to allow the applicant to proceed, with an understanding that the screening must be installed, it would not be acceptable for the project to be delayed for months. Councilmember Larson stated that, if the City Council was not prepared to approve the entire request, they should not approve a portion of it. He pointed out that footings will be required for both a cedar wood fence as well as a block wall. He did not understand what would be gained by not waiting for a tie breaking vote. Mayor Probst asked under what basis the temporary generator had been approved. Ms. Randall explained that staff allowed the applicant to place a temporary generator on-site while they were going through this process. One condition ofthis was that there be no complaints about the appearance of the generator or noise. She indicated that there have been no complaints about the temporary generator which has been operated. Mr. Post pointed out that, per page two of the staff report, the City Council has a deadline for action of November 9, 1999. This would allow the Council to stay this action until the next City Council meeting. Mayor Probst noted that, when a motion fails, it typically requires a vote from the majority side to reconsider the case. Since this motion failed by a tie, he asked what action would have to be taken to table the Planning Case. Mr. Post stated that another motion would have to be made to carry the case over to the next City Council meeting. Mayor Probst asked if a motion must be made to reconsider the failed Planning Case. Counci1member Aplikowski stated that this was not necessary. ARDEN HILLS CITY COUNCIL - OCTOBER 25, 1999 10 MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to continue Planning Case #99-12, Site Plan, to the November 8, 1999 regular City Council meeting. The motion carried unanimously (4-0). e 2. Case #99-18, Nathan Fjeld, 1929 Jerrold Avenue, Variance Ms. Randall explained that the applicant was requesting approval of a comer side yard setback variance (13 feet proposed, when 40 feet is required) and an accessory structure rear yard setback (6 feet proposed, when 10 feet is required) for a new garage on a single family lot zoned R-2. The applicant currently has a 24 by 28 foot garage located 6 feet from the north property line (rear) and 13 to 15 feet from the west property line (corner side). The applicant wished to demolish the existing garage and rebuild the detached garage in the same location and same size. Ms. Randall noted that the applicant had believed that the rear yard setback was 10 feet. According to information on hand, staff had found the setback to be six feet. She indicated that this must be confumed prior to a building permit being secured. Ms. Randall stated that the existing garage is in disrepair and would either need to be repaired or replaced. Currently there is a large tree to the rear of the garage. The applicant hoped to preserve this tree and this was the reason for not moving the garage further to the east. This tree would not prevent the garage from being moved to the south to meet the 10 foot rear yard setback requirement. However, this would require a new pad for the garage. e The applicant could; however, minimize this request by reducing the garage depth to a standard 22 foot garage and then only need a 19 foot variance. Prior Avenue dead ends at the north end of the applicant's property line and is only used by two homes and trail access to Hazelnut park. The applicant could request a vacation of this portion of Prior Avenue, however, the City would still want to keep a trail easement and the applicant would still need a variance for the proposed garage. Additionally, there are utilities in this area which will need to be accessible. Therefore, staff did not recommend the applicant request a vacation. Staff found that there were circumstances unique to the property in that the property in question is approximately 10,125 square feet in area on the corner of Jerrold A venue and Prior Avenue. The applicant could reduce the garage depth to reduce the corner side yard setback variance to 19 feet. The applicant could move the garage to the south to eliminate the need for a variance to the north. The proposed detached garage is close to a property line. Garages on lots in the surrounding area are closer than the Ordinance allows. Ms. Randall advised that the Planning Commission recommended approval of Planning Case #99-18, Corner Side Yard Setback Variance (13 feet proposed, when 40 feet is required) for a detached garage, conditioned on: e ARDEN HILLS CITY COUNCIL - OCTOBER 25, 1999 DRJ~fr 11 e L The northern accessory structure setback be the required 10 feet rather than the requested six feet by moving the garage to the south, or by verifYing that the current setback is 10 feet. The dimensions of the new garage be the same or smaller than the existing garage being replaced. 2. Ms. Randall noted that a letter from the applicant was handed out at the October 6, 1999, Planning Commission meeting. This should have been included in the October 6, 1999, Planning Commission packet. Mayor Probst asked if the applicant intended to build the new garage on the current slab or if the slab will be replaced. Mr. Nathan Fjeld stated that the garage currently has a dirt floor with a gravel driveway. The intent had been to replace the garage in the same place. If the garage is moved four feet to the south, he would loose four feet of yard space. Adding four feet to the back of the garage would be wasted space. He added that, on the north side of a driveway there is a small retaining wall that would have to be removed if the garage is moved. e Councilmember Larson confirmed that the applicant believed the rear yard setback is currently lO feet. Mr. Fjeld stated that he had rented a metal post detector and attempted to find the property markers. He believed that he had found the marker but was not positive. Ms. Randall stated that it was possible that the applicant was accurate. She indicated that the information she had used was aerial photographs and there have been some aerial photographs that have not coincided with surveys. Councilmember Aplikowski stated that the applicant was most likely accurate since the adjacent park had been built long after the home. She felt that the boundary lines would have been verified at that time. Mayor Probst stated that he was inclined to approve the new garage to be placed in the same location as the current garage. He stated that he was more concerned about the possible damage to the tree than he was about the setback. He felt that this was not an area that would be negatively affected by the replacement of the garage in its current place. In fact it would be a significant improvement to the property. He added that the facts for finding to not relate directly to the property line issue. Mr. Fjeld stated that the new garage will have a lower profile, as the existing garage has an eight foot ceiling in the upper floor. e Councilmember Larson concurred with Mayor Probst. He asked why the Planning Commission had felt it important that the 10 foot setback be maintained when there is no adjacent residence. Ms. Randall stated that there had not been a great deal of discussion at the Planning Commission meeting regarding this issue. Councilmember Rem agreed that this had not been a major issue at the Planning Commission meeting. Since the property line is shared by Hazelnut Park and there most likely will not be any sort of structure built near the property line, she did not feel that the four foot difference in setback would be significant. She added that, since the house had been built long before ARDEN HILLS CITY COUNCIL - OCTOBER 25,1999 DRAfT 12 Hazelnut Park, the residence takes precedence and she felt that the garage was acceptable where it currently is. e Mayor Probst confirmed that the applicant would not be required to move the structure if they intended to only repair it. Ms. Randall stated that the applicant would only be required to secure a building permit. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve Planning Case #99-18, Comer Side Yard Setback Variance (13 feet proposed, when 40 feet is required) for a detached garage, based on the "Findings - Comer Side Yard Setback Variance (detached garage)" section of the staff report dated October 25, 1999, conditioned on the dimensions of the new garage being the same or smaller than the existing garage being replaced. The motion carried unanimously (4-0). 3, Case #99-19, Daniel Taylor, 1605 Lake Johanna Boulevard, Variance Ms. Randall explained that the applicant was requesting approval of a front yard setback variance (15 feet proposed, when 40 feet is required). The applicant was proposing to relocate the single family home on 1605 Lake Johanna Boulevard to 1609 Lake Johanna Boulevard and construct a new single family home on 1605 Lake Johanna Boulevard. Both would require front yard setback variances. There are four homes along Lake Johanna Boulevard that access off a private Ramsey County easement. The applicant owns the first two homes. e In 1987, the City Attorney determined that the access easement is not a public easement dedicated to the City. It is a legally established easement in favor of and for the benefit of the adjacent property owners, including the applicant. It is reasonably safe to assume that no standard public street will ever be constructed on the easement. The two homes to the north of these properties currently have variances to build with 20 foot and 25 foot setbacks. However, these lots are larger than the lots owned by the applicant. The proposed setbacks would fall in line with the setbacks of the properties to the north. The applicant currently has a 28 by 72 foot single-family home located at 1605 Lake Johanna Boulevard and a small cabin at 1609 Lake Johanna Boulevard. He would like to demolish the cabin at 1609 Lake Johanna Boulevard and relocate his current home at 1605 Lake Johanna Boulevard to 1609 Lake Johanna Boulevard. The home at 1609 Lake Johanna Boulevard has access from a 30-foot wide private easement. The home at 1605 Lake Johanna Boulevard has access from the 30-foot wide private easement and Lake Johanna Boulevard. The properties are unique and staff had to determine which side would be considered the front. The Zoning Code states that the shorter of the two sides on a comer lot is the front yard; however, the easement is not a public street Staff did, however, determine that the other three houses on the private easement would call the easement facing side the front, thus the comer lot A could do the same. Both the front and comer sides require a 40-foot setback, and the rear a 30- _ ARDEN HILLS CITY COUNCIL - OCTOBER 25,1999 DRAtI' 13 e foot setback. If Lake Johanna Boulevard was considered the front, there would still be a requirement for a variance since the lot is narrow. The applicant had presented a proposal with a 15-foot setback off the easement line for both homes. The applicant does not have a house plan at this time, however, after looking at several plans, the applicant felt that a corner side yard setback will be needed. The applicant is considering a home smaller than the home being replace. At the Planning Commission meeting, the Planning Commission had discussed moving the homes back further on the lot. The applicant did agree to a 20- foot setback rather than the proposed 15- foot setback. Staff then created a drawing to depict how this may layout. By tilting the home at 1609 Lake Johanna Boulevard a 20-foot front yard setback can be achieved while maintaining both side yard setbacks. The applicant has a basketball court behind this home that he would like to maintain as it is used by the neighborhood children. Additionally, there is a new pool at 1605 Lake Johanna Boulevard which creates a difficulty in moving this home back. Staff found that by removing a small notch in the front of the proposed pad at 1605 Lake Johanna Boulevard, the 20- foot front yard setback can be achieved. e In reviewing this Case, staff found that the circumstances unique to the property were that property 1609 Lake Johanna Boulevard is not located on a public street. The side needing a variance for 1605 Lake Johanna Boulevard is not a public street and, if it were viewed as such, would only require a 10-foot side yard setback. The lots are smaller than the minimum R-I Zoning requirements making it difficult to construct a home of average size on the lot. The pool and basketball court make it difficult to move the homes further back. Staff found that the variance would allow a condition that is consistent with the surrounding development. Two houses to the north were granted variances for a 20 and 25-foot setback to the front property line. Ms. Randall advised that the Planning Commission recommended approval of Planning Case #99-19, front yard setback variance, as modified by the applicant to 20 feet proposed, when 40 feet is required, for placement of two single family homes at 1605 and 1609 Lake Johanna Boulevard, subject to these properties meeting all other side and rear setback requirements. Mayor Probst confirmed that the only variance be requested in this Planning Case was for a 20- foot front yard setback off the easement for both properties. Ms. Randall stated that this was correct. Mayor Probst confirmed that the side yard setbacks for both properties can be maintained. Ms. Randall stated that this was correct. e Mayor Probst stated that he had been serving on the Planning Commission when the two properties to the north were granted their variances. He indicated that, although the Planning Commission had struggled with the setback issues, it had found that there was some logic in the uniformity of the setbacks. He stated that he does not have a problem with a 20-foot front yard setback and allowing the home at 1605 Lake Johanna Boulevard to be moved to 1609 Lake Johanna Boulevard. He expressed concern for approving a variance for the 1605 Lake Johanna Boulevard property without seeing what the City Council was being requested to grant a variance ARDEN HILLS CITY COUNCIL - OCTOBER 25, 1999 011"'i>", fA fT . . ih'" !L.,~, U''\l, ';>" 14 on. He asked the applicant if he would be willing to accept a variance for the 1609 property with ... a sense from the Council that the same variance may be possible for the 1605 property without a .. formal approval on this property until the City Council has a chance to review the plans for the new home. Mr. Daniel Taylor, 1605 Lake Johanna Boulevard, stated that he did not have plans for the home because he felt he could not request an architect to create plans for a home until he knew how large the building area would be. He felt that, if the City were to grant the 20 foot variances, it would know that the new home would be in keeping with the setback requirements. He indicated that he did not want to expend money on house plans without knowing if the setback request will be approved, Mayor Probst stated that he would prefer to take action on the 1609 Lake Johanna Boulevard property and provide the applicant with some sense that a consistent 20-foot setback would be acceptable. He was hesitant to offer this as a setback limitation and have the architect present a plan with extensions that would protrude into this 20- foot setback. Mr. Taylor stated that he could not understand why the City Council would need to see the house plans if the setbacks are established and it is known that the home will be built within the Code requirements. Mayor Probst stated that the City Council has been consistent, particularly around the lakes, in wanting to ensure that the setbacks are consistent. Councilmember Aplikowski stated that she had no problem with the 20-foot setback and moving ... the house at 1605 Lake Johanna Boulevard to 1609 Lake Johanna Boulevard. She confirmed that .. the new home would be the applicant's residence. Mr. Taylor stated that this was correct. Councilmember Aplikowski stated that the new home could not be very large due to the size of the lot, unless the home is built up. She asked if the proposed jog in the home at 1605 Lake Johanna Boulevard would have to be there. Ms. Randall stated that this had simply been a suggestion by staff in order to meet the 20- foot front yard setback and was not a requirement. Mr. Taylor noted that the current home at 1605 Lake Johanna Boulevard was only 15 feet from the property line. Councilmember Aplikowski stated that she understood the issue of not approving a variance without first seeing the plans for a home. However, in this case, she felt that approving the request would not be a problem. Councilmember Larson stated that the solution being proposed by the applicant was creative. He did agree that it would be difficult to approve the requested variance without first reviewing what would be proposed to be built on the lot. He asked staff if it was the policy of the City for a plan to be in place when a request for a variance is made so that the City has a feel for what is actually being proposed. e Ms. Randall stated that this is suggested to all applicants. In this case, she had discussed this with the applicant and the applicant had provided staff with reasons why this would not be e e e OS"" fI F~T [1..""W "~ \~, ~~ JL.. ARDEN HILLS CITY COUNCIL - OCTOBER 25, 1999 15 appropriate. Staff had felt that it would be reasonable to allow the applicant to take the chance of moving forward without a house plan. Councilmember Larson expressed concern about setting a precedent of allowing requests for variances without complete plans of what will be constructed. He felt that this may allow structures to be built that may be consistent with the variances but may not be what the City would have wanted. Mayor Probst stated that there had been a case in which a block diagram for a home that required variances had been approved. Once the home was completed, he was not sure that the variances would have been approved, if there had been a full understanding of what would be constructed. Ifit would be acceptable to split the Planning Case and take action on 1609 Lake Johanna Boulevard, as suggested by Mayor Probst, Councilmember Aplikowski stated that she would be willing to indicate that the 20-foot setback for 1605 Lake Johanna Boulevard will be acceptable upon review of the house plans for that property. MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to approve Planning Case #99-19, front yard setback variance, as modified by the applicant to 20 feet proposed, when 40 feet is required, for placement of a single family home at 1609 Lake Johanna Boulevard, subject to this property meeting all other side and rear setback requirements, based on the "Findings - Front Yard Setback Variance" section of the staff report dated October 25,1999. Councilmember Larson asked if the City Council would be comfortable with a staff review of the proposed home at 1605 Lake Johanna Boulevard if both variances were approved. His concern was for a proposal that, for example, has a deck or eaves that extend into the 20-foot setback. Ms. Randall suggested that a condition be added that no encroachments be allowed in the 20-foot setback. Councilmember Larson stated that this would be helpful, although he would still prefer that staff review the plans. Mr. Taylor stated that he would be willing to abide by a condition of approval that his house plans be reviewed by staff prior to requesting a building permit. Councilmember Aplikowski moved to amend the motion to approve Planning Case #99-19, front yard setback variance, as modified by the applicant to 20 feet proposed, when 40 feet is required, for placement of two single family homes at 1605 and 1609 Lake Johanna Boulevard, based on the "Findings - Front Yard Setback Variance" section of the staff report dated October 25, 1999, conditioned on: 1. 2. The properties meeting all other side and rear setback requirements. The home at 1605 Lake Johanna Boulevard have no encroachments into the 20- foot front yard setback. The building plans for the home at 1605 Lake Johanna Boulevard being reviewed by staff. 3. ~~c Ii .. ~,-4-' r'_:~\\.~ i .\ i,;~ ~ fJ'''''i"E Ii! 16 ARDEN HILLS CITY COUNCIL - OCTOBER 25, 1999 Councilmember Larson seconded the amended motion. The motion carried unanimously (4-0). e 4. Case #99-20, Apache Group, 1787 Gateway Boulevard, Planned Unit Development Amendment Ms. Randall explained that the applicant was requesting approval of an amendment to the planned unit development to relocate the signage on a building located at 1787 Gateway Boulevard. The three buildings on this property each have one free standing sign with the address. The free standing sign at this building also includes the company name and logo. The Zoning Ordinance requires that a sign plan be submitted in the conjunction with site plans in the Gateway Business District that show the location, type, size, and design of the individual signs. When the planned unit development was originally approved in 1997, two signs were shown at the entrance on the east side of the building. The Planning Commission memo, for Planning Case #97-06, dated July 2,1997, stated that each building would have one free standing sign and two business signs which are 60 square feet in area, at each of the four entries to the building. This building, however, does not have four entries, thus the number of signs shown on the plan were only two for the north east entrance. However, the building does lend itself to having additional doors in the future. e The building currently has an angled front entry facing to the southeast. The applicant was requesting the ability to move one of the signs from the east entrance to the south side of the building next to the angled entryway. This would be a more visible location and customers would be able to see the sign from the public street The applicant was willing to give up one of the signs at the northeast entrance in lieu of the new proposed sign. Staff would recommend that the applicant be allowed to keep the signage on either side of the entrances in addition to the proposed sign. The building would have a total of three signs, which is still under the number of signs on the other two buildings which have up to eight signs. This would give the applicant the ability to modify the signage without a planned unit development amendment in the future if tenants change. Ms. Randall advised that the Planning Commission recommended approval of Planning Case #99-20, Planned Unit Development Amendment, to allow for a 60 square foot sign on the south side of the building located at 1787 Gateway Boulevard, and that the applicant be allowed one free standing sign and two wall signs, which are 60 square feet in area, at each entryway to the building for a total of 480 square feet of signage on the building, which is less than 10 percent of the building facade as required by the Sign Ordinance. Mayor Probst asked if lighting was included for the proposed sign. Ms. Randall stated that the sign would not be illuminated. She indicated that none of the existing signs are illuminated. She did not believe that the City had any restrictions on sign lighting, however, the applicant would have to abide by the Lighting Ordinance and the lighting requirements in the Sign Ordinance. e C1~ 8 f"T ' 1'] ;,.,,;~9 4',' 7:, ,~~ d~\:.~""'I\.1i ARDEN HILLS CITY COUNCIL - OCTOBER 25, 1999 17 e Mr. Post pointed out that this building is different than the other two built on this street in that the building was built for multiple tenants. The Apache Group bought this building and is the primary tenant, thus there is a need for greater exposure. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve Planning Case #99-20, Planned Unit Development Amendment, to allow for a 60 square foot sign on the south side of the building located at 1787 Gateway Boulevard, and that the applicant be allowed one free standing sign and two wall signs, which are 60 square feet in area, at each entryway to the building for a total of 480 square feet of signage on the building, which is less than 10 percent of the building facade as required by the Sign Ordinance. The motion carried unanimously (4-0). 5. Case #99-21, Pacesetter Corporation, 2015 Gateway Boulevard, Planned Unit Development Amendment Ms. Randall explained that the applicant was requesting approval of an amendment to the planned unit development to place a trash compactor at 2015 Gateway Boulevard. e On July 14, 1997, the City Council approved Planning Case #97-06 for the construction of three office/industrial buildings. The Zoning Ordinance requires that all exterior storage shall be screened from public view. The site plan did not provide for any trash enclosures. The trash compactor will be visible from Round Lake Court. The applicant has been using a trash dumpster located in the loading dock area. Several other tenants have been doing the same. Due to the number of pick-ups required, the applicant would like to have a compactor to reduce the number of trash pickups. The trash compactor is slightly larger than a trash dumpster and looks much the same. The compactor will be 10 feet high, approximately 10 feet wide, and a total ono feet long. It will be located approximately 10 feet from the building and three feet from the transformer. They are proposing to locate the compactor in front of a transformer with the required three foot setback from the transformer. The trash compactor would not extend any further than the trucks that will be located in the area. Staff recommended screening be added on the west side of the compactor unit. The applicant has agreed to this requirement. However, the applicant has noted that there are other trash dumpsters in the area. The applicant has also expressed concern that the trash compactor must be accessible from one side for daily pickups. The applicant did not object to screening on the west side. Ms. Randall advised that the Planning Commission recommended approval of Planning Case #99-21, Planned Unit Development Amendment, to allow for a trash compactor and dumpster on the north side of the building located at 2015 Gateway Boulevard, with the condition that a wood fence to match the building be placed on the west side of the trash dumpster and compactor. e Upon reviewing the recommendation by the Planning Commission, Ms. Randall stated that the applicant felt that the wood fence would be difficult to maintain. The applicant has considered a ~-T ." ~I> T\, nt' V,. !"," iI,. "\'..P , ~. t.:. '.:"" .t~.......~ n . ~"';"'" ARDEN HILLS CITY COUNCIL - OCTOBER 25, 1999 18 chain link fence with wood slats to match the building, similar to the 20-foot high chain link fence at the loading dock of the building directly across from this building. However, the . applicant was willing to consider either fence. Mayor Probst asked if staff had verified the original approval of the building to determine what had been discussed. He suspected that the City had been lead to believe that the dumpsters would be kept inside the garage doors. Ms. Randall stated that she had reviewed both the Planning Commission and City Council minutes and found discussions of the trash dumpsters in the Planning Commission memo and minutes. However, it had been decided that this issue would be discussed by the City Council and she could find no reference to this issue in the City Council materials. She did note, however, that the dock bays are not ground level. Therefore, it would be difficult for a dumpster that is kept inside to be frequently moved in and out. Since the building is visible from the lake, Mayor Probst asked if the proposed screening would be sufficient. Ms. Randall stated that there is landscaping in place that would restrict the view somewhat. Additionally, the land near the lake is elevated and therefore, the dumpster and compactor may not be visible from the lake. Referring to the site plan, Councilmember Larson asked what the squares in the parking lot were. Ms. Randall stated that the parking lot is asphalt these squares were cement pads which provide better traction for the trucks. . Councilmember Larson asked if the tenant was located in the building is such a way that there would be no alternative location for the dumpster and compactor. He suggested that the eastern portion of the parking lot be considered. Ms. Randall stated that placing the dumpster and compactor in that location would affect the tenant that will be proposing to move into the eastern end of the building. She indicated that this new tenant will be proposing to have parking in this area and not use the loading docks. She stated that when she spoke with Welsh Corporation regarding this parking issue and the trash dumpster, they had informed her that the entire portion of the building, including the corresponding loading dock area, is included in the lease. One concern for Welsh was that the trash dumpster and compactor not inhibit the turning of trucks of other tenants, now or in the future. Councilmember Aplikowski stated that she would prefer a chain link fence with wood slats over a wood fence. She felt that a chain-link fence would maintain its appearance longer than a wood fence. Councilmember Larson noted that, although this side of the building was not meant to be the most attractive, he was concerned that the dumpster and compactor would be visible from Round Lake Court. Councilmember Aplikowski stated that one trash dumpster with a compactor would be less of a visual nuisance than two or three overflowing dumpsters. Mayor Probst stated that when the original Planning Case for this property was discussed, the . City Council had expressed a strong desire for the loading dock area to be screened by the shape , e e e D,'.,r:"\Il....m,"""T ""'t>e:_ r/\\!t:A:;1 ~'\\. A;9<,\1l ARDEN HILLS CITY COUNCIL - OCTOBER 25,1999 19 of the building, as well as other screening. The City Council had been assured that this would happen, however, it did not occur. Councilmember Larson stated that, rather than having a number of dumpsters in the loading dock area, it would be preferable if the Welsh Corporation set aside a screened comer of the property for trash disposal for the tenants of the building. Councilmember Aplikowski noted that, if the tenant that creates the most amount of garbage is located in the middle of the building, and the trash dumpster was located at the end of the lot, the tenant in the middle would be in the way of other tenants. She stated that a practical dumpster can only be screened so much and the garbage generated by businesses is simply a fact of life. She felt that the City cannot encourage businesses in the community and then expect these businesses to not accumulate garbage. Councilmember Rem stated that, if tenant parking is needed at the end of the loading dock, she would not have a problem with the trash dumpster, screened with a chain link fence, being placed as proposed. Mayor Probst stated that there are facilities with needs that can be solved in a variety of ways and it seemed as though the attempt is to solve these issues in the least expensive way possible. When a business uses the least expensive solution for an enclosure, within a few short years it looks worse than if nothing would have been used. Councilmember Aplikowski asked how many bays are used by the applicant. Ms. Randall stated that the applicant uses two bays of the building. Councilmember Aplikowski asked if there were other tenants in the building. Ms. Randall stated that there are currently two tenants in the building and there would be approximately four areas within the building for additional tenants. Councilmember Aplikowski confirmed that the applicant does not currently have a trash compactor. Ms. Randall stated that this was correct. Councilmember Aplikowski asked how many trash dumpsters the applicant is currently using. Ms. Randall stated that the applicant is currently using one trash dumpster which requires daily pick ups. Councilmember Aplikowski confirmed that the trash dumpster is currently not screened. Ms. Randall stated that this was correct. Councilmember Aplikowski asked if having a compactor emptied three times per week versus daily pick ups of a trash dumpster was a cost saving issue or simply a matter of convenience. Ms. Randall stated that initially there would be no cost saving due to the cost of the compactor. However, the applicant has found that over time the compactor will save money. She added that the compactor will alleviate problems of the trash dumpster being over-full during overtime shifts. The applicant has indicated that extra pick ups have been required during overtime hours. Councilmember Larson noted that this was a large building for which the owner has made no provision for the garbage. He indicated that he was not interested in trying to keep businesses from generating garbage. However, he felt that the Welsh Corporation should take ownership of the issue and set aside a properly screened area to handle the trash for the entire building. ARDEN HILLS CITY COUNCIL - OCTOBER 25, 1999 If"),S"'!; ,""- f:':T ~..1'+." '.":\ 'P ""'''' t .'>. .1'"."" Ii 20 I Mayor Probst agreed that the owner of such a development has some responsibility to deal with issues such as garbage disposal and it would be preferable for there to be a consistent method as e more requests for outdoor storage are made. He indicated that he was not sure what would be the best method for screening the proposed dumpster and compactor, however, it must be screened. Since the dumpster and compactor will be visible from a public street, Councilmember Aplikowski agreed that it must be screened. Councilmember Larson asked how visible the loading dock area is from Round Lake Court. Ms. Randall stated that a portion of the loading dock area is visible from Round Lake Court; however, the area in which the compactor is proposed to be placed would only be visible from the end of the cul-de-sac. Councilmember Larson asked if there was vegetation along the south side of the cul-de-sac. Ms. Randall stated that there are some plants in this area. Councilmember Larson stated that he would prefer landscaping along the road for screening so that the entire loading dock area is less visible. Ms. Randall noted that the area being referred to is an open drive area. MOTION: Councilmember Aplikowski moved to approve Planning Case #99-21, Planned Unit Development Amendment, to allow for a trash compactor and dumpster on the north side of the building located at 2015 Gateway Boulevard, with the condition that a chain link fence, with wood slats painted to match the building, be placed on the west side of the trash dumpster and compactor. Mayor Probst suggested that the length of the fence be defined. Councilmember Aplikowski a stated that the fence was proposed to be 10 feet high, 30 feet long, and 10 feet wide. Ms. Randall .. noted that the fence must be the full length of the compactor. Councilmember Rem seconded the motion. The motion carried (3-1, Mayor Probst opposed). C. Resolution #99-38, A Resolution Declaring That a Vacancy Exists as Councilmember Mr. Post stated that this action stems from the receipt ofMr. Malone's resignation letter at the October 12, 1999 City Council meeting. Adoption of the Resolution will set into motion the action that the City Council discussed at its last worksession regarding the process to follow in order to fill the vacancy. The City Council was asked to approve Resolution #99-38, entitled, "A Resolution Declaring that a Vacancy Exists as Councilmember." MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to adopt Resolution #99-38, Declaring that a Vacancy Exists as Councilmember. The motion carried unanimously (4-0). e , e e e ARDEN HILLS CITY COUNCIL - OCTOBER 25, 1999 ~\ '''I ,.~ ~~. 21 r~ ~. = ADMINISTRATOR COMMENTS Mr. Post stated that a mailing had been received from AMM regarding legislative priorities for the next Session. He asked that the City Council attempt to rank these priorities prior to the next City Council meeting. Upon receiving the rankings from the Council, Mr. Post stated that he would forward rankings as a Resolution to the AMM prior to their policy adoption meeting. COUNCIL COMMENTS AND COMMITTEE LIAISON ACTIVITY REPORTS In order to avoid the situation with this evening's Planning Case #99-19, Councilmember Larson encouraged staff to discourage applicants from submitting variance requests without having a firm plan on paper available as to what will be built Councilmember Larson suggested that during the winter time, staff consider the situation that arose this evening with regard to the industrial building on Gateway Boulevard. It was his belief that the City will receive more applications for new tenants in this building and, at this time, issues such as garbage disposal are up to the tenant to decide. He suggested that the Welsh Corporation be contacted to discuss a resolution. Mayor Probst agreed and added that, as more requests for generators come in, it will be important to better define screening requirements. He stated that it was difficult to find any wood enclosures that do not deteriorate over time. With regard to the Pacesetter leased space on Gateway Boulevard, Mr. Post noted that there had been an expectation when this building was constructed that MSL would be leasing the property as an extension to their campus. This action did not take place, which created a different set of circumstances than was originally anticipated. Councilmember Aplikowski stated that the Finance and Operations Committee will be bringing forth a resolution with regard to the time spent by City staff installing dead-end signs. In order to alleviate the time spent by staff, the Committee was suggesting that the City Council adopt a policy stating that if a petition is received by the City signed by at least 75 percent of the affected residents, City staff can authorize the installation of a street sign without prior review by the Committee or City CounciL Mr. Post noted that this Ordinance would only apply to dead-end or no-through street signs. Councilmember Aplikowski concurred. She stated that she would present the policy to the City Council at its November 8, 1999 meeting for review. Councilmember Rem stated that the Parks and Recreation Committee toured the local parks on Saturday, October 16, 1999. She indicated that the Committee will discuss its concerns at its next meeting and will forward the concerns to the City CounciL ARDEN illLLS CITY COUNCIL - OCTOBER 25,1999 ~"'- t: -( \..c /':.....~....""'T. J,:~ t" 22 Councilmember Rem stated that she attended the Northwest Youth and Family Services Board meeting last week She stated that the program received a certification from the Charitable _ Review. ., Councilmember Rem stated that she attended the local government tour of the TCAAP area on Thursday, October 14, 1999. Prior to this evening's meeting, Councilmember Rem stated that she had received a call from the Pilgrim House asking that she do a presentation of the open spaces and trails within the City of Arden Hills and how they tie into the TCAAP area. She stated that she would present the land use maps and the Vento plan. She believed that the presentation was intended to provide general public information. Mr. Post stated that he gave a breakfast presentation to the Friends of Ramsey County Open Space which discussed this issue. The concern brought up was that it was unknown to what extent the Minnesota Army National Guard will occupy the TCAAP site and how their presence will impact the regional Rice Creek TraiL Councilmember Rem stated her impression was that the information being requested for the presentation was for what was currently in place with regard to trail systems and parks within Arden Hills. Mayor Probst expressed his congratulations and appreciation to City employee, Mr. Schifsky, for 20 years of service to the City of Arden Hills. Mayor Probst complimented Mr. Moore for the letters of appreciation that had been included in the non-agenda package. e Mayor Probst encouraged the follow through of the recommendations about the cost issue being brought to the Fire Board. Mayor Probst stated that the City received a number of calls regarding the McClung ditch project He indicated that he and Mr. Stafford convened an on-site meeting and City staff and Engineer worked through a resolution of the neighborhood concerns. Councilmember Larson asked Mr. Nimmer ifhe was aware ofthe process Ramsey County was taking to accomplish their land transfer at TCAAP. Mr. Nimmer stated that Ramsey County has not initiated much action with regard to the land transfer. ADJOURN MOTION: Councilmember Rem moved and Councilmember Aplikowski seconded a motion to adjourn the meeting at 9:43 p.m. The motion carried unanimously (4-0). Dennis Probst Mayor Terrance R. Post Interim City Administrator e e e e ARDEN HILLS CITY COUNCIL - OCTOBER 25, 1999 n: [;) /'1;\ b'T l ",,-.~: .,,\ 'i-.~,,,,\!;': i ,..~..,: Y, ,-., ';_ .."",., 23 NOTICE OF MEETINGS The next regular City Council meeting will be held Monday, November 8,1999 at 7:30 p.m. at the Arden Hills Council chambers. ,I ~i . CITY OF ARDEN HILLS ACCOUNTS PAY ABLE CLAIMS REPORT TO BE APPROVED AT 11/08/99 COUNCIL MEETING CLAIMS I'AID SINCE LAST COUNCIL MEETING (10125/99\ PAGE 1 OF3 , ,,(;1(.#'. ' 'C!(.'UATt:: . 16708 16709 16710 16711 16712 16713 16714 16715 16716 16717 16718 16719 16720 16721 16722 16723 16724 16725 16726 16727 16728 16729 16730 10/21/99 10/21/99 10/21/99 10/21/99 10/25/99 10/25/99 10/25/99 10/28/99 10/28/99 10/28/99 10/28/99 10/28/99 10/28/99 10/28/99 10/28/99 10/28/99 10/28/99 10/28/99 10/28/99 10/29/99 10/29/99 11/04/99 11/04/99 Circus Pizza Pine Tree A Ie Orchard Ma lewood Conununit Center rvln De arlment of Natural Resources Affinitv Plus Federal Credit Union Public Em 10 ees Retirement Association ICMA Retirement Trust - 457 MRCA Rice Creek Water Shed District Void AMB Pro crt Co oration Countr Sun Farm E-Z Rec 'din Ha ' Faces American Medical Securit ' Fortis Benefits Fortis Benefits Minnesota Mutual Life :Mn De artment of Health U.S. Fish and Wild Life Service DCA, Inc. - FSA De artment Animal Control Services, Inc. Lake Count Service Coo erative 56.00 70.110 63.00 115.00 4,060.21 2,848.61 1,139.04 240.00 500.00 0.00 4.328.00 \20.00 4}14.00 40.00 764.25 189.00 13 LlO 329.40 3,213.00 20.00 590.08 636.29 3,781.58 Field rri 10/22/99 F ieid r ri 10/22/99 Field rri 10/22/99 Field rri 10/22/99 Third October Pa roll Third October Pa roll Third October Pa roll Sewer Rehabilitation Pro.eet-Permit Sewer Rehabilitation Pro.eet-Permit Voided Check Re uest November Rent/Oen 0 cr Ex enses Pum kins for Pum kin Hunt October Service Face Painter - Pum kin Hunt November Dental Insurance November Short Term Disabi1it November Lon Term Disabilit November Life Insurance Water Connect Fce 3 99 Ri ht of Wa Permit Medical and Da Care Reimbursement Do ICat Enforcement-October Insurance-December Note. Checks for unpaid claims totaling $119,816.32 were mailed on October 26, 1999 after approval at the October 25, [999 Council Meeting. They were check numbers 16662 - 16707. This sequence corresponds to unpaid temporary numbers Tl - T46. Check numbers 16660 w 16661 were used for alignment. . ~"~~~_I Subtotal - Paid Claims 27,948.56 I PaLd Claims From Above- 27,948.56 Add Unpaid Claims, Page 3 of 3 - 5] 700.87 Total Accounts Payable Claims for Council Approval, 11/08/99- 79649.43 . . . CITY OF ARDEN HILLS ACCOUNTS PAY ABLE CLAIMS REPORT TO BE APPROVED AT 11/08/99 COUNCIL MEETING PAGE20F3 UNPAID CLAIMS REGISTER: ...i/...i...tKil1!\T'(.. TOl ] 1/09/99 Accurate Press, Tne. 40.20 UtilLtv Activitv Verification Forms T02 ] 1/09/99 ALltouch Cellular 82.98 Cellular Phone Service T03 ] 1/09/99 Bill's Rental Center 59.90 Rental~Stumn Grinder T04 11/09/99 Boltman, Jennifer 336.00 Dance Instructor T05 11/09/99 Brunn, LuAnn 240.00 October Cieanino--CH T06 ] 1/09/99 BRW,Inc 34,001.94 Emrinecring Services T07 ] 1/09/99 Burwell Lvnn 472.00 Dance Instructor T08 11/09/99 Construction Bulletin 348.00 Ads-Sewer Rehab Work T09 11/09/99 Cornorate Exnress 133.89 Office SunnJies/Conv Panee TlO 11/09/99 Davies Water Eouinment 568.25 Renair-MiniQas Detector Tll 11/09/99 Electro Watchman, Inc. 239.63 Alarm System ] 1/01-01/31/00 T12 11/09/99 Eve~een Land Services 150.00 Consult Services 10/01.]0/15/99 T13 1lI09/99 Frattallone's Hardware 103.25 October Purchases T]4 11/09/99 Goodall Rubber Camnanv 24.59 Ext. Liuuid Drain Hose T15 11/09/99 Grai~r,Inc. 30.28 Reflective Tallc-Fcnce Posts Tl6 11/09/99 Gre" Larson Snorts I 061. 72 Soccer Enuinment T]7 1l/09/99 Hanzalik Sharon 142.50 Ocrober N ewslelter Tl8 11109/99 Imnact Planninl! 2.500.00 TCAAP Land Transfer Tl9 11/09/99 Kath Auto Parts 128.03 October Purchases T20 11109/99 LTG Power E(Juinment 91.73 Taro Parts #4995 121 11/09/99 Ma~lccn ~ment, Inc. 25.47 Vactor Pioe Racks T22 11/09/99 Midwest Asohalt Com. 54.50 Road Renair Material 123 11/09/99 Minar Ford 99.00 DiaPllostic Check #17 T24 11/09/99 NfN Dent of Revenue 390.00 Sales Tax. 3099 125 1 ]/09/99 Moore, Thomas 1]9.33 Milca2:c/Exnense Reimbursement 126 11/09/99 NCPERS Groun Life Ins 45.00 PERA Life - November T27 11/09/99 Nextcl Communications 1 ]7.47 Cellular Phone Service T28 1 ]/09/99 Northern States Po\.ver Co~ 5,495.70 October Service T29 11/09/99 Olson, Michelle 176.90 Mileaf!e/Exoense Reimbursement T30 ] 1/09/99 Pace Analvtical 319.00 Watcr TestinQ-October Tll ] 1/09/99 Pitne" Works 465.00 Postage-Meter T32 11109/99 Post, Terrance 5504 Exnense Reimbursement r' 11/09/99 Rvder Student Transnortation 465.50 Bus Transoortation-Rec Field Trios 00 Tl4 11109199 Sa~ Distributors 73.86 PUffiokin Hunt Sunnhes T35 11/09/99 Schcrer Brothers Lumber Co. 60.]2 Shon SunnlieslRooCinp' Material 136 11109/99 Schitskv, TA & Sons 30.42 Sand Mix T37 11/09/99 Stafford, Dwavne 53.32 Mileao-e Reimbursement T38 11/09/99 St(;:~~no-stone Theatre 576.00 Musical Theatre Classes T39 1l/09/99 .rimeSaver Off-Site Secretarial 261.25 Recording Sec - CC - 10/25 II Total - Unpaid Claims m 49,637.77 I "'"""'''''''''""""''.nl~'d"i,,,,1 . . . CITY OF ARDEN HILLS ACCOUNTS PAY ABLE CLAIMS REPORT TO BE APPROVED AT 11/08/99 COUNCIL MEETING UNPAID CLAIMS REGISTER: T40 T41 T42 T43 T44 11/09/99 11109199 11109/99 11109/99 11109/99 US West Communications Wear Guard West Weld Wolf Camera Xerox Co oration Subtotal, Page 3 of 3 - Pao-e ? of3 Brou htFo:rn.:ard. Total Unpaid Claims--- 1,601.32 83.92 191.67 35.79 150.40 2,063.10 49,637.77 51,700.87 I Phone Service-October Uniform Pllrchasc~F. Bell Sho Su lies Photos & Film P ramid Sta les-Co ier PAGE30F3 ,,"d~''''<<O'''L< poy,bJ~'cl';m_' I . N N .. 0: ~ en en Gi !::! o ~ c W l- e( C II) llI: U W :J: U . ...I ...1m o~ o:!:: >-0 <l:~ c.. 0 0:- wS: alGi 00 1-0 ()~ 0';; c~ ~~ i=~ . 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" "- Zvo ;; ~ M g 8u~~ :Qfr~~~~~ ~.s c ;;"O:E ~ " ~ 15 0 " 5 ~ rJ5 d) ~ ~" ": ~ B "0" ~ ""0 L. :, S ~ So? ij',..o U'l.. ,~ "o""'~ "~l=1"" o~'- ~n ~ 1.) ~ "R.:= 0 eo:,:: 0 ~~~~~~2~~a~&S " " z g ~ :s u '0 ~ U'l" -5 .E Cl \)..... g "TIn lt ~.dj ~ G ~ S :::~i5~ <3 _ !;. ~ ~ S * V; ~ ~ 00 g 0 ~ ~ ~ ~ '0 <B ~ ~ f ~ .. . -- e e ANIMAL CONTROL CONTRACT 1bis agreement made this_day of ~, 1999, by and between Animal Control Services, Inc., a Minnesota Corporation, hereinafter, referred to as "ASCI", and Arden Hills located in the County of Ramsey , and the State of Minnesota, hereinafter referred to as "City", witness to: In consideration of the covenants and agreements hereinafter set forth, it is mutually agreed by and between the parties hereto as follows: 1. This agreement will be effective as of January 1, 2000 and will continue in effect until, December 31,2000 unless canceled, pursuant to Paragraph 15. 2. "ASCI" agrees to patrol the public streets of the "City" in a vehicle especia1ly designed for the transportation of small animals, in accordance with City Ordinances and a schedule agreed upon by both parties. If such schedule is not agreed upon, the agreement shall be null or void. The vehicle shall have proper identification displayed on two sides. "ASCI" further agrees to insure, service, and maintain said equipment 3. "ACSI" agrees that patrolling shall be done by competent personnel trained in the handling of animals. Said employees shall perform their duties only while in proper uniform and shall wear identification as to indicate employee's name, title, and place of employment 4. The City shan aulhorize "ACSI" to apprehend and retain dogs, cats and/or issue citation tags for violations of the "City" Ordinances. However, "ACSf' will not invade the private property contrary to the wishes of the owner of said property nor forcibly take an animal from any person without the approval and assistance of a Sheriff Deputy of the "City" 5. In addition to the regular hours of patrolling referred to, "ACSI" agrees to maintain one (1) vehicle for standby service to attend to cases outside regular patrol hours at the specific request of the Ramsey County Sheriff's Department. "ACSI" shall respond immediately to any after hours emergency call, agreed upon by the "City" of Arden Hills and confirmed to be an emergency. 6. "ACSI" represents and agrees that all animals impounded shall be kept at WHITE BEAR KENNEL, 1283 HAMMOND ROAD, WHITE BEAR TOWNSHIP, MN. "ACSI" agrees and warrants that all animals impounded shall be kept in a comfortable and humane manner for a period required by the "City" Ordinance. It is mutually agreed that" ACSI" immediately available at the contract facility. 7. At the time that an animal impounded under this contract is reclaimed, "ACSI" or its agent shall collect the impounding fee and boarding charges as provided by "City" Ordinance. All impounding fees and/or any other penalty fees collected by "ACSI" or its agent shall be remitted to the "City". r , 8. In the event an animal impounded and boarded by order of the "City" Health Officer or placed under quarantine by ruling of the State Board of Health, said animal shall be boarded as required by said order or ruling. At the end of such period, 1he "City" Shall releases all of its interest, right and control over said animals which may then be disposed of at the discretion of"ACSI". In the event that any dogs, cats, or other impounded animals are unclaimed after six (6) days, they shall become the property of"ACSI" and may be disposed of or sold at their discretion. All proceeds fro the disposition of such animals may be retained by "ACSI" including any proceeds received from any animals disposed of in accordance to Minnesota Statutes 35.71. . 9. The City shall furnish to "ACSI" any special forms or receipts specified in the City Ordinance and "ACSI" shall keep records of all animals impounded together with a description of the same. 10. "ACSI" shall assume liability for all harm to animals due to its negligence or that of its agents in not properly caring for the same, and agrees to defend any lawsuits arising therefrom. "ACSI" shall defend, indemnifY, and hold the"City" harmless including its officers, employees or agents from any and all claims, suites, losses, damages, or expenses on account of bodily injuries, sickness, disease, death, and property damage including irtiury to animals and the result ot; or alleged to be the result of"ACSI" shall provide the Arden Hills proof of public liability insurance including comprehensive automobile liability in an amount of at least $500,000.00 per each claimant and $1,000,000.00 per occurrence. e 11. The "City" agrees to pay "ACSI" for services in the performance of this contract as follows: A. Price per hour - per vehicle for scheduled patrol base on three (3) hours of patrol per week for actual time in service. 2000 $24.75 B. Price per call - per vehicle for service during scheduled or regular working hours After Hours Call out unscheduled Weekends/Holidays 2000( 18.00-22.00) 2000( 22.00-24.00) 2000( 24.00-07.00) $52.00 $66.00 $70:00 Weekends/Holidays 2000(07.00-22.00) $65.00 C. Price per animal - for each DAY or fraction thereot; for boarding any species of animals impounded by direction of City officials or local Ordinance D. 2000 $11.00 Administrative AnimaI Handling fee 2000 (per animal) $ 2.00 Price per animal for disposal of a cat 2000 $20.00 e Price per animal for disposal of a dog 2000 $22.00 Contract Handling Fee Per Month 2000 $40.00 E. F. 1 e e . 12. All payments shall be made by the "City" of Arden Hills upon receipt of Monthly statements by "ACSI". Invoices for services rendered will be due net 30 days from the date of invoice and will be subject to a 1.5% service charge on balance due each month. 13. "ACSI" agrees to provide emergency veterinaty services to impounded animals as needed at cost to the "City" Of Arden Hills, however, veterinaty service that was deemed necessary may be charged to the owner upon reclamation of the animal. 14. "ACSI" agrees that during the period of this contract, it will not, within the State of Minnesota, discriminate against any employee or applicant for employment because of race, color, creed, sex, national origin, or ancestry and will include a similar provision in all subcontract entered into for the performance hereof. This paragraph is inserted in the contract to comply with the provisions of Minnesota Statutes 181.59. 15. Either party hereto may cancel this contract after Thrity (30) days written notice thereof to the other party. 16. Notices pursuant to this contract shall be given by deposit in the United States Mail, postage prepaid, addressed as follows: a. To ACSI: Mr. Richard L. Ruzicka, PRESIDENT Animal Control Services, Inc. 6400 Colfax Ave. No. Brooklyn Center, MN 55430 b. Arden Hills 4364 West Round Lake Road Arden Hills , Mn 55112 To City Alternatively, notices required by this contract may be personally delivered to the persons name above. Notice shall be deemed given as of the date of personal service or as of the date of deposit of the notice in the United States Mail. IN THE PRESENCE OF: ANIMAL CONTROL SERVICES, INC. BY: IN THE PRESENCE OF: ARDEN HILLS BY: Planning Case 99-12 (Variance/Site Plan Review) Midway National Bank, 1315 Red Fox Road \\ \, ,\ \\ \\ \ \ \\ \\ \\ \\, ., \ \, \\ \ \ \\ \\, \\i\ \ '- \\ \\',., \\\\ \\\\ \\;,\ \ I' \ \ \\\ \~\:\ "Ii; \\\ , , \ 1 'I, \ =::~ \,~ -~~ "~, " \\ ,. Ii // ~(/ "., /./ " l' 'I !i ..\\ \\ '\"\ \<', \<\... ~. ~ .\~:'\\ ~,~-~\\ ,,~~j\ "'-',......- -----..\ .,.' )i wl, I 600 , o ----- ->~:......,\ \' ) ~,.~. -----:f-l;f~ "", '----- Iii -_ !fi I",' , I' =1 '''-._,>-''-. --------- ""-~ ---......, -............. ----- '------. -- ~ -~----------- -------- '" Ii II /i if ., /i Ii I' iI ii Ii if :; /i i/ I,' jf \ I i/ I ' !/ :1 it \'[,., Ii - II " \, i ! /j 11 ii 1; J; /..---------- 1\ : i / ~ i i I! i ( :1 Iii i I il ) i i !i ii IiI I' 'I i \ I' ii I. \ ,I II !', \\ \ \ \ \ 1.1 I' J. , \ \ i \ li \ \ 1\ \1 \ \ \ \ 1\1 Iii 1 I II ',Ii \ \!'I 11 \ \ \ \ \i '!)IIU'i I I . " I I (\ I i \'11 l \\ 1.\..,1.1 I' I ! \ I ,\ '. \i Ii 1:[ \ 11 \ \\ , .11 i I I \ \ I II ! 1I'I i !\ i .\11 'I I III i II , \! I i 1.\ 600 ~ I RED FOX-ROAD . . ~ ~ o C) 1200 Feet DR . '. \ \ \ \ I I I , III I !, N fA . . - CITY OF ARDEN HILLS MEMORANDUM DATE: November 8, 1999 ~ Mayor and City Council fJdlJ Nancy Randall, Associate Plannlr TO: FROM: SUBJECT: Case #99-12, Variance and Site Plan Review Midway National Bank, 1315 Red Fox Road Request. The petitioner is requesting approval of a 13 foot variance (37 feet where 50 feet is required) and site plan to allow for a 5 foot 6 inch by 13 foot 6 inch generator and screening for their facility located at 1315 Red Fox Road. (Exhibit A). Background. The applicant currently has a temporary generator on a trailer to meet their needs during the process. The Zoning Ordinance in Section VI, E, 4, states that screening shall be provided where mechanical operating equipment is located on the ground or the roof of the premises. The proposed generator has an enclosure to weatherproof and reduce sound. A cedar wood fence or concrete block wall would screen the generator. At the October 25, 1999 City Council meeting, when this case was initially presented, issues regarding aesthetics, maintenance, and costs of the two options were discussed. The applicant prefers the cedar wood fence option. However, they also stated that the generator would look just as good without screening by adding skirting to the bottom of the enclosure and painting it to match the building. Findinl!s - Corner Side Yard Setback Variance The Staff concludes that the following factors relate to the requested corner side yard setback variance: I. Circumstances Unique to the Property: The property is bordered by public right-of- way on three sides creating a relatively small buildable area for this site. 2. Alternate Location: The applicant lists several other locations that they have considered. Other locations are limited due to the unique location of this lot. The only location available, that would not need a variance, is next to the building along the sidewalk. This site, however, would eliminate landscaping, a portion of sidewalk, and windows. This site is adj acent to the junction box which is where the generator is connected to the building. The next best option would be on the north side of the parking area; however, the only benefit is that the generator may be easer to screen. The applicant, however, has noted it would be difficult to connect the generator to the junction box from that location. 3. Variance not greater than necessary to accomplish the landowners objectives: The applicant took great steps to find an alternative location. The generator is as far from the property line as it can be without taking out parking spaces. The applicant is willing to screen the generator with a 10 foot high cedar wood fence or an alternative 10 foot high block wall with a cedar wood gate. The applicant prefers the cedar wood fence. Deadline for Agency Actions. The City of Arden Hills received the complete application for this request on Tuesday, July 13,1999. Pursuant to Minnesota State Statute, the City must act on this request by Friday, September 10, 1999 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The applicant requested additional time to modify the plan, thus extending the review period 60-days. The additional review period would extend to Tuesday, November 9, 1999. The City may, with the petitioners' consent, extend the review period beyond the Tuesday, November 9, 1999 date. The petitioner withdrew the original proposal and submitted a revised plan, thus restarting the 60-day requirement. The new proposal was received September 13, 1999, the City must act on this request by Tuesday, November 9, 1999, or ask for an extension. Lastly, if the City denies the petitioners request, "... it must state in writing the reasons for the denial at the time that it denies the request." Options 1. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. 4. Table for additional information. Recommendations and Motions. The Planning Commission recommended approval of Planning Case 99-12, Site Plan, to allow for the construction of a 5 foot 6 inch by 13 foot 6 inch generator and 13 by 25 foot fence enclosure along with a 13 foot variance with the following conditions: I. The cedar wood fence be painted to match the color of the existing building. 2. The generator only be run a maximum of 5 hours per month for servicing or during the duration of power failures. 3. The temporary generator on a trailer be removed. City Council voted on a motion to approve Planning Case #99-12, Site Plan, to allow for the construction of a 5 foot 6 inch by 13 foot 6 inch generator and 13 by 25 foot cedar wood fence enclosure, along with a 13 foot variance with the following conditions: 1. The cedar wood fence be painted to match the color ofthe existing building. 2. The generator only be run a maximum of five hours per month for servicing or during the duration of power failures. 3. The temporary generator on a trailer be removed. -- -- -- " fIj fIj .- The motion failed (2-2, Mayor Probst and Councilmember Larson opposed). A second motion to continue Planning Case #99-12, Site Plan, to the November 8,1999 regular City Council meeting was passed. Update. None ~ midway national bank cthi b~-\: f\ i/lt s::::? 13 1999 __ September 10, 1999 Nancy Randall City of Arden Hills 4364 W. Round Lake Rd Arden Hills MN 55112-5794 Dear Ms. Randall, The following information is intended to provide answers to anticipated questions relative to our request for a variance for the permanent location of a generator for our operations center at 1315 Red Fox Road. 1. Why does Midway need to INSTALL a generator? -- Answer: Midway provides Data Processing services for over 50 banks, including Midway National Bank of St. Paul. The Regulatory agencies for financial institutions Le., the Office of the Comptroller of the Currency (OCC) and the Federal Depository Insurance Corporation (FDIC) recognizes the importance of service providers, such as Midway to assure continuous operating availability for the industry. They strongly encourage (require) us to have alternate power service available in the event of a power outage. The emphasis on Y2K is a major factor in the priority at this time. It is also considered to be a sound business decision for Midway to instali the generator for long-term protection against power outages and enhances our new business opportunities. 2. Why is timing of the installation urgent? Answer: The banking industry is highly regulated and the Y2K deadline is rapidly approaching. Our Regulatory Agency requires us to have the generator installed and fully tested to meet our Y2K commitment. -- apple valley 14295 cedar ave.' apple valley, minnesota 55124' 612-431-4700' fax: 891-8720 burnsville 14300 nicollet court. bumsville, minnesota 55306' 612-892-5585' fax: 892-5658 saint paul 1578 university ave. W.' saint paul, minnesota 55104' 651-628-2661' fax: 643-8518 , -- -- tit Nancy Randall City of Arden Hills Generator Variance Septembe10, 1999 Page 2 of 4 Jilt; 1::; 3. Why can't the generator go inside the building? Answer: The building is being utilized as an office environment and a computer-operations center. It is likely the generator would create problems for our computer operations due to harmonics, vibrations etc. Appropriate space is not available to isolate and secure the generator for the protection of the employees and meet OSHA requirements. It would be cost prohibitive, for an 800 cubic inch diesel engine and generator to 9perate within the confines of a building structured for office use as the layout of the building is not designed to house the generator unit. . 4. Why can't the generator go on the roof? Answer: The structural design of the roof will not support 14,000 pounds after the fuel for the 747-gallon tank is added. It would also create fueling problems, should we find a way to keep it from collapsing the roof. Any penetration of a flat roof design, such as ours, would create major leakage problems for the building. 5. Why is the South End of the building, the best location for the generator? Answer: The generator was delivered on a trailer, positioned on the South End of the building and temporarily wired into our electrical system. The generator has been field-tested and is providing the backup power we require. While operating the generator we have concluded that this would be the ideal location for the permanent installation because: . It is located next to the buildings utility access area, I.e., electrical, teiephone, sewer, water etc.; . It is positioned next to our loading dock which was designed for truck and courier traffic; . It is the closest point to our electrical access panels; . It is close to our interior electrical monitoring systems to facilitate coordination of our generator with our battery driven UPS; . It does not block off any windows; Nancy Randall City of Arden Hills Generator Variance Septembe10, 1999 Page 3 of 4 c. 10 . It is buffered from the buildings office staff and computers by our loading dock area and supply room; . It does not eliminate any landscaping; . It allows effective access for fuel trucks and maintenance vehicles; . it Is tne most c0st-effecti;,/e alternFltivp._ We recommend we place the generator according to the attached drawings and paint it to match the building, We believe this would provide a professional appearance consistent with the building design and neighboring facilities. We would install a cedar fence or block wall enclosure, should this be considered an absolute necessity. 6. Why can't the generator go on the East Side of the building? Answer: It didn't appear feasible, as it would encroach on our neighbor's property and sit on top of the creek. 7. Is the West Side of the building, in the green berm, an acceptable alternate for the generator? Answer: Placing the generator in the berm would create some problems. Fueling the generator in the berm would force us to move vehicles when the generator needed to be refueled. It would also force us to iT.ave .vehiclas v\l~hqnever '1.;6 needed rrla!nten~:1ce \A!ork performed by an outside vendor. Trouble shooting from the automatic transfer switch would be more difficult to see the panel and to speak to anyone assisting. Aesthetically, to the general public, we believe this would be an alternate location. It would be partially buried in the hill with a surrounding fence and landscaping. It would also eliminate some green cover of the current scenery. Any location near the building would block off windows, possibly create harmonics problems for our computer operations. It would stand out from the building and possibly create a distraction for employees working in the building. It would also eliminate plants and sidewalk. 3//3- , ... ... tit . - - tit Nancy Randall City of Arden Hills Generator Variance Septembe10, 1999 Page 4 of 4 LI/ /3. ~ C' "r~.- ') 8. Why not on the North End of the building? Answer: The generator is significantly more visible, too close to the pond and creek. Placing the generator at the North End of the building locates the unit at a significant distance from the electrical access and panels, which are located on the South End of the building. We would loose power output due to the length of the power lines required. It would be too cumbersome to maintain and fuel and we would have a difficult time getting a truck through our parking lot. It would be out of sight making it subject to vandalism, more difficult for our personnel to observe during operation and significantly more costly to install. Rick Apple from Alliance Energy, Beth Mahalia, Midway Operations Dept and I will be attending the Planning Commission meeting on October 6, 1999 at 7:30 p.m. Please contact Beth Mahalia at (651) 628-5842 or myself at (651) 628-5840 with any questions. Sincerely, Robert C. Beck Vice President, Operations C: Beth Mahalia Midway National Bank Site Services Coordinator Rick Apple Alliance Energy Sales Representative ~w ., " / '\ .~ 612 628 2263 SEP-28-1999 14:02 MIDWAY NATIONAL BANK j " '-'-' I I / I / '. .: fill , -.. ".' " . ",- ." r'-- -- -----' . '., .~.~~, ~~ ~ . ., ~ '~. . -~ ~ ~ .. . :.:~ ~-;:. i";i -- ..::'i. -- - ~ .0 " , . 'f- " 7" .- . .I.... ..~ , N f .(. -~;;.~= :;.r:.~- ':;'J'.-;.~- -r ~ , ' . i. .~~ 1\\ ~ ,- - .- ,.- .. ~~~ ..~_: . . " . ~~\; '.- .., ~~~ .. > ~"" , , [) .~ ~ f . ....~t... . .' CISI?' "'C'( ~, . ~:. '~~.i'" e.--....C' lre wet' ~.." ~~I ..It ~. :Z..1i-l 3 ~O ~&! ,".-:.-'.;~-': i:i{i~'L -II:: ~.--...- :-< 'X' . '\ >-( --._-,-,"' ~- ,~\/- ,~=Ai_ . ; I I (~?J I I Et<h'l bit A G/J3 ;.... .-------. Sea. \ lL 1\\= dOl lileoe.1.nd Vl11age ot lrden Hills fJ~~ ~ Dat ;~i~:";i~~., ~ __.__orl~ Council J51l1t._.. 1#1 Sic.;naC.!t::8 Date ~ire Chief 'Sil)');dtUT:;" '--'-- -- D!l.te iJ.dg. 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"'-' ZO; C '" -' <(I")I.D-. <:0'" a::: ,....,..:.. ,,-<<:I: <I we:: "-'" :::l Ie::-=: '" OL....'< :..>'~,.2 i >->-w -- '" .,<:(l..l..iQ:: :::2::J1.9<1:.0 j lncr:O::< ~-~- 1 0 wwu I-ZZO ~=j- I 1 O....J.JO< Zvl..:.... z~o~ ~5::'j ~ ~ . P_O~~i Specifications Jun-29-99 09:56A All;ance Energy Systems. 6124489302 -- -- .. ( Gas Sound Attenuated Enclosures Enclosure Dimensions (inches) Model Nos. Enolne Size lIItersl Lenath Width Heloht /to oroundl 5G010,15,20,25 1.5 60.5 30.0 37.5 5G035, 40,45 4.3 86.0 38.5 45.5 5G135. 150, 175,200 13.3 163.0 67.0 68.0 Diesel Sound Attenuated Enclosures . Enclosure Dimensions (Inches) Model Nos. Enolne Size 1lllers) Lenath Width Heiaht /to oroundl 50010,15,20 2.4 82.0 39.5 45.5 50025,30,35 3.0 82.0 39.5 45.5 50040,50, 60. 75 4.0 102.0 39.5 47.0 50080, 1 00 5.0 109.0 41.0 49.0 50125,150 7.5 130.0 51.5 57.5 50230, 250, 275~0) 13.3 163.0 67.0 68.0 .. ~ <?-- NOTE: Dimensions should not be used for installation. Consulllocal distributor for installation drawings. GENERAC@ L GENERAC CORPORATION. P.O. BOX 8 . WAUKESHA, WI 53187 414/544-4811 . FAX 414/544-4851 AlIII1Clllk.til.....ubiMl.~~..'......... ....... binGO I PrWIIlI In USA 1S,fl'. 1.'1, '21. Ull Jun-29-99 09:SSA All;ance Energy Systems, 6124489302 p . b:>J 13 ( \ '....' -.- .~ .. ...4/:_"~ ,. .:. Generator Set Sound Attenuated Enclosures .",; i: I J III CI . o . 0 . Sound levels as low as 64 DBA . 12-gauge steel for maximum sound attenuation, protection, and life . Electrostatically applied paint with baked enamel finish . . Hinged doors and flush-mounted handles with key locks . Stainless steel hardware . . 0 . Critical muffler installed withi", enclosure .. . Roof overhangs direct rain runoff Sound-Attenuated, All-Weather ProtectIon Generac's Sound Atten uated Enclosures provide greatly reduced exterior noise levels, discourage tampering, and provide year-round protection from the elements. These enclosures have been designed to allow Generac gensets to be installed in areas govemed by noise level restrictions. The 12. gauge steel construction guarantees long I~e and effective protection from the elements. All air Inlets are louvered or baffled to aid in noise reduction. Rain-Resistant Design Easy Access to the Genset The muffler is contained within the enclosure and is protected from incoming rain by a rain cap. Other rain-resistant features include drip ledges, which direct rain off of the enclosure, and sealed collars surrounding the roof exhaust opening. Together with rust-proofed hardware, these features add up to an extremely protective and durable enclosure. Generac enclosures have large, easy- open, and removable hinged doors that allow access to the engine, alternator_ and control panel. Carefully-fitted sheet metal and rubber vibration dampeners substantially reduce exterior noise levels. Enclosures key-lock to prevent tampering. Enclosures are available for all diesel engine families from 8 ~ to 300 ~. GENERAC~ PD\NER SYSTEIVIS - ..-- f e e e 1866 Summit Avenue Saint Paul, Minnesota 55105 November 1, 1999 City of Arden Hills Mr. Terry Post 4364 Round Lake Road Arden Hills, MN 55112 Dear Terry: RECEIVED NOV - 1 19J9$ 1M PACT 'P {ann ing my Of AKutN hilLS Phone: (651) 699-4155 Fax: (651) 699-4415 Internet: impactplanning@earthlink,net Web: www-impactplanning.com Please find enclosed a proposal from IMPACT Planning to your office to assist the City of Arden Hills in completing an Environmental Baseline Survey for the land transfer from the Twin Cities Army Ammunition Plant (TCAAP) to the City of Arden Hills. As discussed in our previous meetings, Army Regulation 200-1 Chapter 15-6 Real Property Acquisition, Outgrant and Disposal Transactions require an EBS prior to land transfers. The attached proposal ensures compliance with Army regulations. I look forward to working with the City of Arden Hills on this project. encL " .... , CITY OF ARDEN HILLS CONSULTANT SERVICES AGREEMENT . The following is an agreement between IMPACT Planning, 1866 Summit Avenue, Saint Paul, Minnesota 55105 ("CONTRACTOR") and the City of Arden Hills ("CITY"), 4364 W Round Lake Rd, Arden Hills, Minnesota 55112. The CONTRACTOR will provide services environmental compliance services to the CITY for the Twin Cities Army Ammunition Plant (TCMP) land transfer. I. SCOPE OF SERVICES A General Statement of Services: 1. The CONTRACTOR will develop environmental compliance land transfer documentation to implement the Defense Authorization Bill signed by President Clinton on October 5, 1999. As part of that bill, the Secretary of Army may convey to the City of Arden Hills, Minnesota all right, title, and interest of the United States in and to a parcel of real property, including improvements thereon, consisting of approximately 4 acres at the Twin Cites Army Ammunition Plant, for the purpose of permitting the City to construct a city hall complex on the parcel. The CONTRACTOR will work with the CITY to meet the procedural and technical requirements of Department of Army Re.gulation 200-1 for completing an Environmentai Baseline Survey (EBS). It is Army policy to prepare an EBS to determine the environmental condition of properties being considered for acquisition, outgrants, and disposals. The CONSULTANT will complete the EBS for the CITY pursuant to this chapter. 2. e B. Specific Services: The CONTRACTOR will write Environmental Baseline Survey - Army Regulation 200-1 Chapter 15--6 Real Property Acquisition, Outgrant and Disposal Transactions. The EBS will include the following analysis: 1. Information to determine whether or not the prop.erty poses a hazard to human health or the environment Information regarding polychlorinated biphenyls (PCBs), petroleum products and their derivatives, asbestos, radon, lead-based paint, and unexploded ordnance. The CONTRACOTR will assess and conclude in the analysis of there presents or lack thereof. The EBS will determine the proper notification and remediation, if required, to effect the property transfer. The EBS will be accomplished through an environmental review process which will include, at a minimum, the following: a A detailed search and review of available information and records in the possession of the Army or records made available by the regulatory agencies or other involved agencies, to include but not limited to the following: 1) Any available Army reports. 2) Installation restoration program assessments. 3) CERCLA documents. 4) Land use plans. 5) Installation master plan. 6) Environmental compliance assessment system reports. . 2. 3. 4. . . e 7) Surveys for radioactive materials, asbestos, radon, lead base paint, and transformers containing PCBs 8) Resource conservation recovery act facility assessments and investigations. 9) Underground storage tank clean up programs. 10) Other sources of information. b. Review of all reasonable obtainable federal, state, and local government records for each adjacent facility where there has been a release of any hazardous substance or any petroleum product and which is likely to cause or contribute to a release or threatened release of any hazardous substance or any petroleum product on the real property. c. Analysis of aerial photographs which are reasonably obtainable through federal, state, and local government agencies that may reflect prior use of the real property. d. Interviews with current and/or former employees involved in operations on the real property. e. Visual inspections of the real property, including any buildings, structures, equipment, pipe, pipeline, or other improvements on the real property. f Identification of sources of contamination on the installation and adjacent properties which could migrate to the real property. g. A review of on going or past response actions that have been taken, at, or adjacent to, the real property. h. A physical inspection of property adjacent to the real property, as appropriate, and to the extent permitted by owners or operators of such . property. ' i. A review of the recorded chain of title documents. e II. Scope of C ITV Support The CITY shall provide space for meetings convened by the CONTRACTOR in support of the EBS. The CITY shall also provide relevant information on the land transfer and data involving the construction of the new city hall. HI. Time This Agreement shall apply to services provided from November 9, 1999 and will be completed by May 5, 2000 or until earlier terminated by the parties pursuant to this Agreement. IV. CosVPayment A. The itemized cost for the environmental baseline services can be found in Attachment A. B. CONTRACTORmay submit incremental invoices not to exceed the amount indicated after acceptance of the deliverable( 5) by. the CITY: 1. Thirty-five (35) percent submittal $5,243.16 2. Sixty-five (65) percent submittal $6,329.19 3. One hundred (100) percent submittal $3408.08 TOTAL $14,980.33 C. Following execution of this Agreement and receipt of services, payment will be made within 35 days of receipt of a detailed invoice for each deliverable. Interest accrual and disputes regarding payment shall be governed by the provision of Minn. Stat Section 471.425 e V. Travel Expenses e The CONTRACTOR shall be responsible for all travel costs encoured as a result of executing this contract VI. General Terms and Conditions A Independent Contractor It is agreed that nothing contained in this Agreement is intended or should be construed as creating the relationship of agents, partners, joint venturers, or associates between the parties hereto or as constituting CONTRACTOR as the employee of the CITY for any purpose or in any manner whatsoever. The CONTRACTOR is an independent contractor and neither it, its employees, agents nor representatives are agents of the CITY. From any amounts due the CONTRACTOR, there will be no deductions for federal income tax or FICA payments, nor for any state income tax, nor for any other purposes which are associated with an employer-employee reiationship unless required by law. Payment of federal income tax, FICA payments, and state income tax are the responsibility of the CONTRACTOR B. Indemnification CONTRACTOR shall indemnify, hold harmless and defend the CITY, its officials, employees and agents from any and all liability, loss, costs, damages, expenses, claims or actions, including attorney's fees, which the CITY, its officials, employees, and agents may hereafter sustain, incur or be required to pay, arising out of or by reason of any act or omission of CONTRACTOR, its agents or employees, in the execution, performance, or failure to adequately perform CONTRACTOR's obligations pursuant to this contract e C. Insurance Insurance as acceptable to the Acting City Administrator shall be provided by the CONTRACTOR prior to any work commencing under this Agreement. D. Audit Until the expiration of three years after the furnishing of services pursuant to this Agreement, the CONTRACTOR, upon written request, shall make available to the CITY, the State Auditor, or the CITY's ultimate funding source, a copy of this Agreement, and the books, documents, records, and accounting procedures and practices of the CONTRACTOR relating to this Agreement. E. Cancellation The CITY may cancel this Agreement without cause by thirty (30) days' written notice to the CONTRACTOR The CITY may cancel this Agreement for cause upon written notice to the CONTRACTOR F. Non-Discrimination CONTRACTOR agrees that in the hiring of all labor for the performance of any work under this Agreement, that it will not by reason of race, creed, color, sex, national origin or disability, discriminate against any person who is a citizen of the United States and who qualifies and is available to perform the work to which such employment relates. CONTRACTOR agrees to comply with all Federal, State, and local non-discrimination e , , e laws and ordinances, in particular the applicable provisions of the Civil Rights Act of 1964, as amended by the Equal Employment Opportunity Act of 1972. The CONTRACTOR agrees to have in effect an affirmative action program and shall furnish a certificate of compliance with this requirement to the CITY, upon request G. Data Practices Ali data collected, created, received, maintained, or disseminated for any purposes in the course of the CONTRACTOR's performance of this Agreement is governed by the Minnesota Government Data Practices Act, Minn. Stat 13.01 et seq. or any other applicable state statutes, any state rules adopted to impiement the Act and statutes, as well as federal laws and regulations on data practices. The CONTRACTOR agrees to abide strictly by these statutes, rules and regulations. H. Non-Violence The CONTRACTOR shall make all reasonable efforts to ensure that CONTRACTOR's employees, officials and subcontractors do not engage in violence while performing under this Agreement Violence is any action that is the use of physical force, harassment, or intimidation or abuse of power or authority where the impact is to control by causing pain, fear or hurt. I. Workforce Diversity e CONTRACTOR shall make good faith efforts throughout the term of this Agreement, and any extensions thereof, to employ persons of color for all classifications of work under this Agreement, and shall, when requested by CITY, submit a written report to the CITY regarding the efforts and results of such efforts, including employment by job classification. J. Subcontractor Payment Prime contractors shall pay any subcontractor within ten days of the prime contractor's receipt of payment from the CITY for undisputed services provided by the subcontractor. The prime contractor shall pay interest of 1% percent per month or any part of a month to the subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $1 00.00 or more is $10.00. For an unpaid balance of less than $100.00, the prime contractor shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from a prime contractor must be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. K Non-Conforming Services. The acceptance by the CITY of any non-conforming services under the terms of this agreement or the foregoing by the CITY of any of the rights or remedies arising under the terms of this agreement shall not constitute a waiver of the CITY's right to conforming services or any rights and/or remedies in respect to any subsequent breach or default of the terms of this agreement The rights and remedies of the CITY provided or referred to under the terms of the agreement are cumulative and not mutually exclusive. L Nonassignability. e The CONTRACTOR shall not assign any interest in this agreement and shall not transfer any interest in the same, whether by subcontract, assignment or novation, without the prior written consent of the CITY. M. Alteration. Any alteration, variation, modification, or waiver of the provisions of this Agreement shall be valid only after it has been reduced to writing and duly signed by both parties. N. Entire Agreement This Agreement, including Attachment A, is complete and supersedes all oral agreements and negotiations between the parties as well as any previous agreements presently in effect between the parties relating to the services identified herein. This agreement is duly executed this day of ,1999. City of Arden Hills Acting City Manager Date Date Federal Tax Number 393-'68-3920 State Tax Number same . I ; I . . e e I I ;'1 e e e 1866 Summit Avenue Saint Paul, Minnesota 55105 November 1, 1999 City of Arden Hills Mr. Terry Post 4364 Round Lake Road Arden Hills, MN 55112 Dear Terry: RECEIVED NOV - 1 199$ I:MP.JtCT P{anning tlWOFAKutNi'iILLS Phone: (651) 699.4155 Fax: (651) 699-4415 Internet: impactplanning@earthlink.net Web: www.impactplanning.com Please find enclosed a proposal from IMPACT Planning to your office to assist the City of Arden Hills in completing an Environmental Baseline Survey for the land transfer from the Twin Cities Army Ammunition Plant (TCMP) to the City of Arden Hills. As discussed in our previous meetings, Army Regulation 200-1 Chapter 15.fi Real Property Acquisition, Outgrant and Disposal Transactions require an EBS prior to land transfers. The attadled proposal ensures compliance with Army regulations. I look forward to working with the City of Arden Hills on this project encl. " CITY OF ARDEN HILLS CONSULTANT SERVICES AGREEMENT e The following is an agreement between IMPACT Planning, 1866 Summit Avenue, Saint Paul, Minnesota 55105 ("CONTRACTOR") and the City of Arden Hills ("CIIT), 4364 W Round Lake Rd, Arden Hills, Minnesota 55112. The CONTRACTOR will provide services environmental compliance services to the CITY for the Twin Cities Army Ammunition Plant (TCMP) land transfer. I. SCOPE OF SERVICES A General Statement of Services: 1. The CONTRACTOR will develop environmental compliance land transfer documentation to implement the Defense Authorization Bill signed by President Clinton on October 5, 1999. As part of that bill, the Secretary of Army may convey to the City of Arden Hills, Minnesota all right, title, and interest of the United States in and to a parcel of real property, including improvements thereon, consisting of approximately 4 acres at the Twin Cites Army Ammunition Plant, for the purpose of permitting the City to construct a city hall complex on the parcel. The CONTRACTOR will work with the CITY to meet the procedural and technical requirements of Department of Army Regulation 200-1 for completing an Environmental Baseline Survey (EBS). It is Army policy to prepare an EBS to determine the environmental condition of properties being considered for acquisition, outgrants, and disposals. The CONSULTANT will complete the EBS for the CITY pursuant to this chapter. 2. e B. Specific Services: The CONTRACTOR will write Environmental Baseline Survey - Army Regulation 200-1 Chapter 15-6 Real Property Acquisition, Outgrant and Disposal Transactions. The EBS will include the following analysis: 1. Information to determine whether or not the property poses a hazard to human health or the environment. Information regarding polychlorinated biphenyls (PCBs), petroleum products and their derivatives, asbestos, radon, lead-based paint, and unexploded ordnance. The CONTRACOTR will assess and conclude in the analysis of there presents or lack thereof. The EBS will determine the proper notification and remediation, if required, to effect the property transfer. The EBS will be accomplished through an environmental review process which will include, at a minimum, the following: a. A detailed search and review of available information and records in the possession of the Army or records made available by the regulatory agencies or other involved agencies, to include but not limited to the following: 1) Any available Army reports. 2) Installation restoration program assessments. 3) CERCLA documents. 4) Land use plans. 5) Installation master plan. 6) Environmental compliance assessment system reports. . 2. 3. 4. . . e 7) Surveys for radioactive materials, asbestos, radon, lead base paint, and transformers containing PCBs 8) Resource conservation recovery act facility assessments and investigations. 9) Underground storage tank clean up programs. 10) Other sources of infonnation. b. Review of all reasonable obtainable federal, state, and local government records for each adjacent facility where there has been a release of any hazardous substance or any petroleum product and which is likely to cause or contribute to a release or threatened release of any hazardous substance or any petroleum product on the real property. c. Analysis of aerial photographs which are reasonably obtainable through federal, state, and local government agencies that may reflect prior use of the real property. d. Interviews with current and/or former employees involved in operations on the real properly. e. Visual inspections of the real property, including any buildings, structures, equipment, pipe, pipeline, or other improvements on the real property. f Identification of sources of contamination on the installation and adjacent properties which could migrate to the real property. g. A review of on going or past response actions that have been taken, at, or adjacenlto, the real property. h. A.physical inspection of property adjacent to the real property, as appropriate, and to the extent permitted by owners or operators of such property. . i. A review of the recorded chain of title documents. . II. Scope of CITY Support The CITY shalt provide space for meetings convened by the CONTRACTOR in support of the EBS. The CITY shall also provide relevant information on the land transfer and data involving the construction of the new city hall. HI. Time This Agreement shall apply to services provided from November 9, 1999 and wilt be completed by May 5, 2000 or until earlier terminated by the parties pursuant to this Agreement. IV. CostlPayment A. The itemized cost for the environmental. baseline services can be found in AttachmentA. B. CONTRACTOR may submit incremental invoices notto exceed the amount indicated after acceptance Of the deJiverable(s) by the CITY: 1. Thirty-five (35) percent submittal $5,243. 16 2. Sixty-five (65) percent submittal $6,329.19 3. One hundred (100) percent submittal $3 408.08 TOTAL $14,980.33 C. Following execution of this Agreement and receipt of services, payment will be made within 35 days of receipt of a detailed invoice for each deliverable. Interest accrual and disputes regarding payment shall be governed by the provision of Minn. Stat. Section 471.425 e V. Travel Expenses . The CONTRACTOR shall be responsible for all travel costs encoured as a result of executing this contract. VI. General Terms and Conditions A. I ndependent Contractor It is agreed that nothing contained in this Agreement is intended or should be construed as creating the relationship of agents, partners, joint venturers, or associates between the parties hereto or as constituting CONTRACTOR as the employee of the CITY for any purpose or in any manner whatsoever. The CONTRACTOR is an independent contractor and neither it, its employees, agents nor representatives are agents of the CITY. From any amounts due the CONTRACTOR, there will be no deductions for federal income tax or FICA payments, nor for any state income tax, nor for any other purposes which are associated with an employer-employee relationship unless required by law. Payment of federal income tax, FICA payments, and state income tax are the responsibility of the CONTRACTOR. B. Indemnification CONTRACTOR shall indemnify, hold harmless and defend the CITY, its officials, employees and agents from any and all liability, loss, costs, damages, expenses, claims or actions, including attorney's fees, which the CITY, its officials, employees, and agents may hereafter sustain, incur or be required to pay, arising out of or by reason of any act or omission of CONTRACTOR, its agents or employees, in the execution, performance, or failure to adequately perform CONTRACTOR's obligations pursuant to this contract. . C. Insurance Insurance as acceptable to the Acting City Administrator shall be provided by the CONTRACTOR prior to any work commencing under this Agreement. D. Audit Until the expiration of three years after the furnishing of services pursuant to this Agreement, the CONTRACTOR, upon written request, shall make available to the CITY, the State Auditor, or the CITY's ultimate funding source, a copy of this Agreement, and the books, documents, records, and accounting procedures and practices of the CONTRACTOR relating to this Agreement. E. Cancellation The CITY may cancel this Agreement without cause by thirty (30) days' written notice to the CONTRACTOR. The CITY may cancel this Agreement for cause upon written notice to the CONTRACTOR. F. Non-Discrimination CONTRACTOR agrees that in the hiring of all labor for the performance of any work under this Agreement, that it will not by reason of race, creed, color, sex, national origin or disability, discriminate against any person who is a citizen of the United States and who qualifies and is available to perform the work to which such employment relates. CONTRACTOR agrees to comply with all Federal, State, and local non-discrimination . . . . laws and ordinances, in particular the applicable provisions of the Civil Rights Act of 1964, as amended by the Equal Employment Opportunity Act of 1972. The CONTRACTOR agrees to have in effect an affirmative action program and shall furnish a certificate of compliance with this requirement to the CITY, upon request G. Data Practices All data collected, created, received, maintained, or disseminated for any purposes in the course of the CONTRACTOR's performance of this Agreement is governed by the Minnesota Government Data Practices Act, Minn. Stat 13.01 et seq. or any other applicable state statutes, any state rules adopted to implement the Act and statutes, as well as federal laws and regulations on data practices. The CONTRACTOR agrees to abide strictly by these statutes, rules and regulations. H. Non-Violence The CONTRACTOR shall make all reasonable efforts to ensure that CONTRACTOR's employees, officials and subcontractors do not engage in violence while performing under this Agreement Violence is any action that is the use of physical force, harassment, or intimidation or abuse of power or authority where the impact is to control by causing pain, fear or hurt. I. Workforce Diversity . CONTRACTOR shall make good faith efforts throughout the term of this Agreement, and any extensions thereof, to employ persons of color for all classifications of work under this Agreement, and shall, when requested by CITY, submit a written report to the CITY regarding the efforts and results of such efforts, including employment by job classification. J. Subcontractor Payment Prime contractors shall pay any subcontractor within ten days of the prime contractor's receipt of payment from the CITY for undisputed services provided by the subcontractor. The prime contractor shall pay interest of 1 ~ percent per month or any part of a month to the subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100.00 or more is $10.00. For an unpaid balance of less than $100.00, the prime contractor shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from a prime contractor must be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. K. Non-Conforming Services. The acceptance by the CITY of any non-conforming services under the terms of this agreement or the foregoing by the CITY of any of the rights or remedies arising under the terms of this agreement shall not constitute a waiver of the CITY's right to conforming services or any rights and/or remedies in respect to any subsequent breach or default of the terms of this agreement The rights and remedies of the CITY provided or referred to under the terms of the agreement are cumulative and not mutually exclusive. L Nonassignability. . The CONTRACTOR shall not assign any interest in this agreement and shall not transfer any Interest in the same, whether by subcontrac~ assignment or novation, without the prior written consent of the CITY. M. Alteration. Any alteration, variation, modification, or waiver of the provisions of this Agreement shall be valid only after it has been reduced to writing and duly signed by both parties. N. Entire Agreement This Agreement, including Attachment A, is complete and supersedes all oral agreements and negotiations between the parties as well as any previous agreements presently in effect between the parties relating to the services identified herein. This agreement is duly executed this day of ,1999. City of Arden Hills Acting City Manager Date Date Federal Tax Number 393--68-3920 State Tax Number same. , ., . . . Ii , e e e .BRW &mmI A DAMES & MOOOE GROUP COMPANY MEMORANDUM BRW Thresher Square 700 Third Street South Minueapolis, MN 55415 Phone: (612) 370.0700 Fax: (612) 370-1378 To: Terrance R. Post! Arden Hills Interim City Administrator File: 37951-008-8001 From: Gregory S. Brown Arden Hills City Engineer Date: November 4, 1999 Subject: Pay Estimate #7 West Round Lake Road Improvements Phase 1 Background The City of Arden Hills awarded Forest Lake Contracting, Inc, of Forest Lake, Minnesota the West Round Lake Road Improvements Phase 1 on March 8, 1999 for a total contract amount of $794,725,05, The City Council approved Change Order #1 on April 12, 1999 reducing the contract amount by $32,000,00 to $726,725.05. The City Council approved Change Order #2 on August 9,1999 increasing the contract amount by $43,970.00 to $806,695,05. Project Status Forest Lake Contracting has substantially completed the project. The contractor has only a few items left to address on the final punch list provided to them. The Contractor has proposed to address the paving issues next spring to ensure a better final product. Recommendations The Arden Hills City Engineer recommends the Council approve Pay Estimate #7 for Forest Lake Contracting, Inc, of Forest Lake, Minnesota in the amount of $29,563,03, A retainage of 5% is being held for the project. A retainage of 20% of the plantings has been withheld until next summer to determine plant vitality. , . / BRW Copy Owner CoPY Contractor Copy , Inspector Copy e APPLICATION FOR PAYMENT NO. 7 Project WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS Owner CITY OF ARDEN HILLS Owner's Project No. Engineer's File No. 37951-005-2301 Contractor FOREST LAKE CONTRACTING Application Date 11/08/99 For Period Ending 10/30/99 STATEMENT OF WORK Payment Due this Application $ 794,725.05 $ 11,970.00 $ 806,695.05 $ 800,853.32 $ o.ooe $ 800,853.32 $ 40,042.67 $ 760,810.65 $ 731,247.62 $ 29,563.03 Original Contract Amount Net Change By Contract Amendment Contract Amount to Date Total Amount of Work Completed to Date Material Suitably Stored on Site but not Incorporated into Work Gross Amount Due to Date Less 5.00% Retainage Amount Due to Date Less Previous Payments e . e I hereby certify that all items and amounts shown are correct for the work completed to date. ::"""'tlJ'rr"':1 ~ (Name and Titl Date It -s-'"'l 'i The work on this project and the application for payment have been reviewed and the amount shown is recommended for payment. By Date I//fA9 e APPROVED FOR PAYMENT Owner City of Arden Hills By Date (Name and Title) e APPLICATION FOR PARTIAL PAYMENT WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS BRW File: 37951-005-2301 Seq. No/ MnDot No Item Unit Unit Price Contract Quantity Contract Amount To Date Quantity e 11/04/99 Page: 1 To Date Amount -------- ------------------------ ------- ---------- --------- ----------- --------- ----------- Bid Schedule: A - ROADWAY 1 MOBILIZATION 2021. 501 2 MOBILE FIELD OFFICE 2031. 501 TYPE D 3 .CLEARING 2101. 502 4 GRUBBING 2101.507 5 BUILDING REMOVAL 2103.501 6 REMOVE CONCRETE MEDIAN 2104.501 7 REMOVE PIPE CULVERTS 2104.501 (CMP, RCP) 8 REMOVE PAVEMENT 2104.503 (BITUMINOUS) 9 SAWING CONCRETE MEDIAN 2104.511 10 SAWING BITUMINOUS m 2104.511 PAVEMENT LS 20000.00 LS 3500.00 TREE 40.00 TREE 15.00 LS 17000.00 m2 11.00 m 22.00 m2 1.60 m 15.00 3.50 11 SALVAGE AND REINSTALL EA 2104.523 BENCH AND SIGN (BUS STOP) 600.00 12 REMOVE FENCE 2104.501 13 SALVAGE EXISTING SIGNS, 2104.523 POSTS, AND MAILBOXES 14 COMMON EXCAVATION 2105.501 IS SUBGRADE EXCAVATION 2105.507 m 2.00 EA 25.00 1. 00 1. 00 92.00 92.00 1. 00 35.00 30.00 3864.00 5.00 150.00 1. 00 190.00 6.00 m3 5.00 20200.00 m3 8.00 1500.00 20000.00 3500.00 3680.00 1380.00 17000.00 385.00 660.00 6182.40 75.00 525.00 600.00 380.00 150.00 1.00 1. 00 92.00 92.00 1.00 141.00 22.00 3421. 00 0.00 408.45 1.00 200.00 3.00 101000.00 20200.00 12000.00 1252.60 20000.00 3500.00 3680.00 1380.00 17000.00 15_0 484.00 5473.6C O.OC 1429.5E 600.0C 400.0C 75.0C 1010_C 10020.8C e APPLICATION FOR PARTIAL PAYMENT WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS BRW File: 37951-005-2301 Seq. No/ MnDot No Item 16 SELECT GRANULAR BORROW 2105.522 (CV) (P) 17 ROCK CONSTRUCTION 2105.601 ENTRANCE 18 AGGREGATE BASE CLASS 5 2211.503 100% CRUSHED LIMEROCK 19 2211. 503 20 2331.514 21 <<1.510 22 2331. 508 AGGREGATE BASE CLASS 5 100% CRUSHED LIMEROCK (CV) (P) TYPE 31 BASE COURSE MIXTURE TYPE 41 BINDER COURSE MIXTURE TYPE 41 WEARING COURSE MIXTURE Unit Unit Price m3 11.00 EA 800.00 t 14.50 m3 27.00 t 28.00 t 28.00 t 30.00 23 BITUMINOUS MATERIAL FOR L 2357.502 TACK COAT 0.35 24 CONCRETE CURB & GUTTER m 2531.501 DESIGN B618 24.00 25 100mm CONCRETE WALK 2521.501 26 75mm BITUMINOUS TRAIL 2521.511 27 WIRE FENCE DESIGN 2557.603 1.2V-9322 28 TEMPORARY CONSTRUCTION 2557.603 FENCE 29 MODULAR BLOCK RETAINING 2411.603 WALL ~O BITUMINOUS CURB _35.501 m2 24. 00 m2 17.00 m 36.00 m 4.50 m2 180.00 m 10.00 Contract Quantity 2150.00 2.00 250.00 1805.00 945.00 665.00 1081.00 2125.00 995.00 420.00 600.00 190.00 165.00 50.00 110.00 Contract Amount 23650.00 1600.00 3625.00 48735.00 26460.00 18620.00 32430.00 743.75 23880.00 10080.00 10200.00 6840.00 742.50 9000.00 1100.00 To Date Quantity 2296.41 1.00 243.00 1928.00 1193.91 602.00 1091.77 2224.80 883.00 420.00 433.50 0.00 184.00 59.00 178.00 11/04/99 Page: 2 To Date Amount 25260.5] 800.0C 3523.5C 52056.0C 33429.4E 16856.0C 32753.le 778.6E 21192. DC 10080.0C 7369.5C 0.01 828.01 10620.01 1780.0< APPLICATION FOR PARTIAL PAYMENT WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS BRW File: 37951-005-2301 Seq. No/ MnDot No Item Unit Price Contract Quantity Unit Contract Amount To Date Quantity e 11/04/99 Page: 3 To Date Amount -------- ------------------------ ------- ---------- --------- ----------- --------- ----------- 31 SODDlijG W/100mm TOPSOIL m2 2.40 3600.00 8640.00 2762.10 6629.04 2575.501 32 BALE CHECKS EA 6.00 100.00 600.00 0.00 0.00 2573.501 33 SILT FENCE m 7.00 260.00 1820.00 256.00 1792.00 2573.502 34 STREET SWEEPER (WITH 2123.601 PICK UP BROOM) 80.00 15.00 HR 35 TRAFFIC CONTROL 2563.604 4000.00 1. 38 LS 36 TEMPORARY SIGNAL SYSTEM 2565.616 SIGSYS 52000.00 1.18 37 PAVEMENT MESSAGE 2564.602 (RIGHT/LEFT ARROW) 50.00 6.00 EA 38 F&I SIGN PANEL, TYPE C 2564.531 205.00 17.25 m2 39 100mm DOUBLE SOLID LINE m 2564.603 YELLOW PAINT 3.22 210.00 40 100mm SOLID LINE m 2564.603 YELLOW PAINT 1. 61 75.00 41 100mm SOLID LINE m 2564.603 WHITE PAINT 1.58 480.00 42 600mm SOLID LINE m 2564.603 WHITE PAINT 4.92 15.00 43 PAVEMENT MARKING m 2102.501 REMOVAL 1.50 200.00 44 SEED MIXTURE 200 2575.501 ha 1.26 8000.00 45 CONCRETE MEDIAN NOSE 2531. 602 100.00 12.00 m2 1200.00 5520.00 61360.00 300.00 3536.25 676.20 120.75 758.40 73.80 300.00 10080.00 1200.00 10.00 1. 88 1.18 14.00 38.15 210.00 495.00 1040.00 414.93 500.00 0.70 8.00 800.00 7520.00 61360.00 7 otto 7820.75 676.20 796.95 1643.20 2041. 46 750.00 5600.00 8.0 APPLICATION FOR PARTIAL PAYMENT WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS e BRW File: 37951-005-2301 Seq. No/ MnDot No Item 46 200mm CONCRETE DRIVEWAY 2531.507 PAVEMENT 47 BITUMINOUS PATCH 0000.000 Unit m2 m2 Bid Schedule: B - STORM SEWER IMPROVEMENTS 1 2105.502 CLEARING 2 2105.502 GRUBBING 3 .:.507 2573.300 COMMON EXCAVATION SEED MIXTURE 250 5 2575.523 WOOD FIBER BLANKET 6 CONSTRUCT CATCH BASIN 2506.511 (600mm X 900 mm) 7 375mm RCP CL 5 2503.541 8 525mm RCP CL 3 2503.541 9 600mm RCP 2503.541 10 900mm RCP CL 3 2503.541 11 600mm APRON W/TRASH 2501. 515 GUARD TREE TREE m3 ha m2 m m m m m EA _~.515 525mm APRON W/TRASH GUARD EA Unit Price 50.00 28.00 40.00 15.00 5.00 10000.00 2.50 425.00 72 .00 85.00 85.00 165.00 1100.00 950.00 Contract Quantity 45.00 100.00 115.00 115.00 20496.00 0.50 4730.00 6.40 83.00 55.00 31.00 165.00 1. 00 2.00 Contract Amount 2250.00 2800.00 To Date Quantity 24.00 100.00 Subtotal: $ 4600.00 1725.00 102480.00 5000.00 11825.00 2720.00 5976.00 4675.00 2635.00 27225.00 1100.00 1900.00 229.00 138.00 26351.00 0.20 1932.38 6.59 78.00 56.25 31. 00 152.00 1. 00 2.00 11/04/99 Page: 4 To Date Amount 1200.00 2800.00 486,850.35 9160.00 2070.00 131755.00 2000.00 4830.95 2800.75 5616.00 4781.25 2635.00 25080.00 1100.00 1900.00 APPLICATION FOR PARTIAL PAYMENT WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS BRW File: 37951-005-2301 Seq. No/ MnDot No Item Unit Unit Price Contract Quantity Contract Amount To Date Quantity e 11/04/99 Page: 5 TO Date Amount -------- ------------------------ ------- ---------- --------- ----------- --------- ----------. 13 900mm APRON 2501.515 W/TRASH GUARD EA 2000.00 14 OUTLET CONTROL STRUCTURE EA 2506.501 4400.00 15 INSTALL INFILTRATION 2506.602 SHIELD (CATCH BASIN) 16 INSTALL INFILTRATION 2506..602 SHIELD (MANHOLE) 17 100mm PERFORATED PVC/HDPE m 2502.541 PIPE DRAIN 18 CL-III RIPRAP 2511.501 19 CONSTRUCT MHCB 2506.511 (1200 DIA.) 20 CONSTRUCT MHCB 2506.511 (1800 DIA.) 21 FURNISH AND INSTALL 2506.521 CASTINGS Bid Schedule: C - SANITARY SEWER 1 200mm PVC PIPE SEWER 2503.601 SDR 35 2 200mm PVC PLUG 2503.602 3 CONNECT TO EXISTING 2506.602 MANHOLE 4 RECONSTRUCT MANHOLE 2506.601 5 INSTALL INFILTRATION 2506.602 SHIELD (MANHOLE) EA 225.00 EA 150.00 18.00 m3 80.00 m 550.00 m 875.00 EA 260.00 m 32.00 EA 50.00 EA 400.00 m 525.00 EA 150.00 1.00 1. 00 5.00 12.00 200.00 25.00 13 .00 11.00 18.00 40.00 1.00 1. 00 3.00 4.00 2000.00 4400.00 1125.00 1800.00 3600.00 2000.00 7150.00 9625.00 4680.00 1. 00 1.00 5.00 12.00 160.00 25.00 12.93 11.04 17.00 Subtotal: $ 1280.00 50.00 400.00 1575.00 600.00 39.36 1. 00 1. 00 1.00 3.00 2000.01 4400.01 1125.0t 1800.0< 2880.01 2000.01 -- 7111. 51 9660.0' 4420.0' 229,125.4 1259.5: 50.0 400.0 525.0 4. WEST APPLICATION FOR PARTIAL PAYMENT ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS e . BRW F~le: 37951-005-2301 Seq. No/ MnDot No Item Unit Unit Price Contract Quantity Contract Amount To Date Quantity 11/04/99 Page: 6 To Date Amount 6 ADJUST MANHOLE EA 175.00 4.00 700.00 3.00 525.00 2506.601 Bid Schedule: D - WATERMAIN 1 2104.523 2 2104.525 3 2104.501 4 '-0:'523 2504.602 400.00 SALVAGE HYDRANT EA ABANDON 200mm WATERMAIN m 2.50 REMOVE 200mm WATERMAIN 12.00 m SALVAGE GATE VALVE EA 175.00 200mm GATE VALVE AND BOX EA 300.00 6 300mm WATERMAIN DIP CL 52 m 2504.603 80.00 7 200mm WATERMAIN DIP CL 52 m 2504.603 75.00 8 CONNECT TO EXISTING 2504.602 WATERMAIN EA 175.00 9 2504.602 10 2504.602 11 2504.602 12 2504.602 A13 .04.602 300mm GATE VALVE AND BOX 1300.00 EA 200mm DIP PIPE PLUG 60.00 EA 300mm DIP PIPE PLUG EA 90.00 DIP FITTING KG 4.50 HYDRANT W/GATE VALVE EA 2000.00 3.00 310.00 90.00 3.00 3.00 310.00 30.00 2.00 2.00 1.00 2.00 1450.00 2.00 Subtotal: $ 1200.00 775.00 1080.00 525.00 900.00 24800.00 2250.00 350.00 2600.00 60.00 180.00 6525.00 4000.00 3.00 377.00 23.00 2.00 1. 00 309.00 36.30 2.00 2.00 1. 00 2.00 1288.00 2.00 3,209.52 1200.00 942.5C 276.0C 350.00 300.0C 24720.0C 2722.50 350.0C 2600.0C 60.0C 180.0C 5796.0C 4000.0C APPLICATION FOR PARTIAL PAYMENT WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS e BRW File: 37951-005-2301 11/04/99 Page: 7 Seg. No/ MnDot No Item Unit Price Contract Quantity Unit Contract Amount To Date Quantity -------- ------------------------ ------- ---------- --------- ----------- --------- 14 100mm INSULATION m2 20.00 24.00 480.00 12.00 2504.605 Bid Schedule: A (ADD+/DEDUCT-) 1 TOPSOIL EXCAVATION 2105.507 0.00 20000.00 m3 Bid Schedule: B - LANDSCAPING 1 FALL GOLD ASH 2571.502 63mm CAL, B&B TREE 38.00 275.00 2 SWAMP WHITE OAK 2571.502 63mm CAL, B&B TREE 18.00 325.00 3 AMUR MAPLE 2571.503 3m HT., B&B TREE 275.00 9.00 4 JAPANESE TREE LILAC 2571.503 3m HT., B&B 12.00 TREE 300.00 5 BLACK HILLS SPRUCE 2571.501 2.5m HT., B&B 320.00 13.00 TREE 6 COLORADO GREEN SPRUCE 2571.504 2.5m HT., B&B 350.00 7.00 TREE 7 RED TWIGGED DOGWOOD 2571. 505 1m B&B 40.00 30.00 SHRUB 8 BLACK PUSSY WILLOW 2571.505 762m CONT. SHRUB 40.00 32.00 9 FEESEYS FORM RIBBON GRASS PLT 2571.507 2-YR #1 CONT. 10.00 620.00 10 IRRIGATION SYSTEM 0000.000 4500.00 1.00 LS Bid Schedule: C - MEDIAN PAVER BRICKS Subtotal: $ 0.00 23800.00 Subtotal: $ 10450.00 30.40 5850.00 14.40 2475.00 7.20 3600.00 11.20 4160.00 14.40 2450.00 12.00 1200.00 24.00 1280.00 27.20 6200.00 496.00 4500.00 0.83 Subtotal: $ To Date Amount 240.0C 43,737.0C O.OC o .OC 8360.0C 4680.0C 19_C 3360.0C 4608.0C 4200.0C 960.0C 1088.0r 4960.0< 3735.0< 37,9_ APPLICATION FOR PARTIAL PAYMENT WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS e BRW File: 37951-005-2301 11/04/99 Page: 8 Seg. No/ MnDot No Item Unit Unit Contract Contract To Date To Date Price Quantity Amount Quantity Amount ---------- --------- ----------- --------- ----------- 75.00 180.00 13500.00 0.00 0.00 20.80 -180.00 -3744.00 0.00 0.00 Subtotal: $ 0.00 Grand Total: $ 800,853.32 1 BRICK PAVERS m2 2521. 610 2 100mm CONCRETE WALK m2 2521.501 e e \ e e . 1I~~w IBE!IiI A"DAMES -,s:"MOOOEGROUPCOMPANY MEMORANDUM BRW Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 To: File: 37951-012-0101 Terrance R. Post/Arden Hills Interim City Administrator From: Gregory S, Brown Arden Hills City Engineer Date: November 4, 1999 Subject: Change Order #1 Arden Manor Park Improvements McClung Drive Drainage Improvements Background The City of Arden Hills awarded Nadeau Utility, Inc, of Maple Grove, Minnesota the McClung Drive Drainage Improvements and Arden Manor Park Improvements Project on September 13, 1999 for a total contract amount of $158,617.45 Purpose of Change Order #1 Change Order #1 includes additional work as described below: By direction of City Staff and the City Engineer the Contractor was ordered to remove an existing, corroded metal pipe and install 80 feet of 24 inch HDPE pipe with grated flared end sections and a 12 foot Concrete Drop Manhole, The work was required to repair the existing pond outlet upstream of McClung Ditch that had been severely undercut from erosion caused by the corroded pipe, If left alone the bank would have eventually been undercut, potentially resulting in flooding down stream, The work was performed on a time and materials basis. The City Engineer has reviewed and concurs with the bill of $10,934.40 submitted by the Contractor. Recommendations The Arden Hills City Engineer recommends the Council approve Change Order #1 thereby increasing the contract amount by $10,934.40 from $158,617.45 to $169,551.85, Cc: Mark LynchIBRW Dwayne Stafford! Arden Hills , e e e ., CITY OF ARDEN HILLS CONTRACT CHANGE ORDER BRW Copy Owner Copy ..; Contra"""" "''''1',\/ Inspectot (" "'I Project: Arden Manor Park Improvements McClung Drive Drainage Improvements Change Order Number: Date: Contractor: I(One) November 8, 1999 Nadeau Utility, Inc. The additions, revisions and corrections contained herein shall be made to the contract documents for the project and shall become a part of the Scope of Work. Description of Changes: A. The contract shall be modified to include additional work required for the McClung Drive drainage improvements. During the coarse of construction of this project it became evident that the erosion at the pond outlet upstream of McClung Ditch had accelerated from what was previously noted during the drainage survey. If left unrepaired the erosion would have extended back to the pond and potentially caused severe flooding downstream. It was determined the erosion was caused by undercutting of the pond outlet (conugated metal pipe) which was completely corroded on the bottom for its entire length. To repair the situation 80 feet of new HDPE pipe, two flared end sections with grates and a 12 foot concrete drop manhole were installed. By direction of the City Engineer the Contractor performed the work on a Time and Materials basis including all material, labor and equipment required to complete the repair. It is proposed that Change Order Number One be made in a Lump Sum Unit Price reflecting the total Time and Material cost of the extra work required as reviewed and approved by the City Engineer. CHANGE ORDER #1 Seq. No.1 MnlDOT No. Item Contract Unit Quantity Unit Price Extended Price Bid Schedule A - McClung Drive Drainage Improvements 13/ 0000.000 Reconstruct Pond Outlet LS $10,934.40 $10,934.40 1.0 Net Contract Addition $10,934.40 C01-l } . SUMMARY Current Contract Amount: . Change Order No. 1: Amended Contract Amount: APPROVALS RECO PROVED BY: City of Arden Hills By: Title: Proiect Engineer :~ / Title: COl-2 $158,617.45 $10,934.40 $169,551.85 Date: 1/~A9 Date: //1111 I Date: e e e I e .BRW &m:mI ADAMES-iMOORECROuPCOMPA"N"Y MEMORANDUM BRW Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370.0700 Fax: (612) 370.1378 To: Terrance R. Post! Arden Hills Interim City Administrator File: 37951-012-0101 From: Gregory S. Brown Arden Hills City Engineer Date: November 4, 1999 Subject: Pay Estimate #2 Arden Manor Park Improvements McClung Drive Drainage Improvements e Background The City of Arden Hills awarded Nadeau Utility, Inc. of Maple Grove, Minnesota the McClung Drive Drainage Improvements and Arden Manor Park Improvements Project on September 13, 1999 for a total contract amount of $158,617.45. Payment #1 for this project was approved on October 12, 1999 by the City Council for $94,405.68. Project Status Arden Manor Park The Contractor has substantially completed the work at Arden Manor Park. The only remaining items left to complete at Arden Manor Park are the installation of the picnic shelter structure and minor cleanup items. The shelter will be installed in a few weeks, once the manufacturer has supplied it. McClung Drive Ditch The Contractor has completed all the ditch grading and berm construction and the wooden weir has been installed upstream. The Contractor has a few minor landscape restoration punchlist items to complete and this portion of the project will finished. Recommendations The Arden Hills City Engineer recommends the Council approve Pay Estimate #2 in the amount e of $38,733.92 to Nadeau Utility, Inc, A retainage of 5% is being held for the project. Cc: Mark Lynch/BRW Dwayne Stafford! Arden Hills APPLICATION FOR PAYMENT BRW Copy V Owner Copy ContractDr Cnoy Inspector C""py , , NO. 2 e Project ARDEN MANOR PARK IMPROVEMENTS MCCLUNG DRIVE DRAINAGE IMPROVEMENTS Owner CITY OF ARDEN HILLS Owner's Project No. Engineer's File No. 37951-012-0101 Contractor NADEAU UTILITY, INC. Application Date 11/08/99 For Period End~ng 10/30/99 -------------------------------------------------------------------- -------------------------------------------------------------------- STATEMENT OF WORK Payment Due this Application $ 158,617.45 $ 0.00 $ 158,617.45 $ 140,146.95 $ 0.00 e $ 140,146.95 $ 7,007.35 $ 133,139.60 $ 94,405.68 $ 38,733.92 Original Contract Amount Net Change By Contract Amendment Contract Amount to Date Total Amount of Work Completed to Date Material Suitably Stored on Site but not Incorporated into Work Gross Amount Due to Date Less 5.00~ Retainage Amount Due to Date Less Previous Payments e e e e I hereby certify that all items and amounts shown are correct for the work completed to date. By Date The work on this project and the application for payment have been reviewed and the amount shown is recommended for payment. By APPROVED FOR PAYMENT Owner City of Arden Hills By (Name and Title) Date Date 1//.?/9'1 APPLICATION FOR PARTIAL PAYMENT ARDEN MANOR PARK IMPROVEMENTS MCCLUNG DRIVE DRAINAGE IMPROVEMENTS BRW File: 37951-012-0101 Seq. No/ MnDot No Item Unit Unit Price Contract Quantity Contract Amount To Date Quantity 11/03. Page: 1 To Date Amount -------- ------------------------ ------- ---------- --------- ----------- --------- ----------- Bid Schedule: A - MCCLUNG DRIVE DRAINAGE IMPROVEMENTS 1 MOBILIZATION 2021.501 2 DITCH/CULVERT CLEANING 2105.511 3 TOP SOIL BORROW 2105.607 4 GEOTEXTILE FABRIC 2105.604 5 BOULDER (12" MINIMUM 2511.501 DIAMETER) 6 WOOD FIBER BLANKET 2575.523 7 SEEDING 2573.501 8 SODDING 2575.501 9 LANDSCAPE RESTORATION 2571.601 10 REMOVE AND REPLACE WOOD 2104.601 WEIR 11 TREE REMOVAL 2101. 502 12 HAUL EXCESS DITCH 2105.607 MATERIAL LS 1250.00 LF 9.25 CY 55.00 SY 1. 90 TON 95.00 SY 2.15 SY 1. 75 SY 3.25 LS 1400.00 LS 5049.00 EA 855.00 CY 2.50 Bid Schedule: 1 - ARDEN MANOR PARK IMPROVEMENTS 1 MOBILIZATION 2021.501 2 TOPSOIL STRIPPING 2105.511 LS 6700.00 CY 1.45 1. 00 600.00 40.00 125.00 80.00 1000.00 1000.00 1000.00 1. 00 1.00 1. 00 250.00 1. 00 755.00 1250.00 5550.00 2200.00 237.50 7600.00 2150.00 1750.00 3250.00 1400.00 5049.00 855.00 625.00 1.00 500.00 0.00 187.00 75.00 1050.00 1050.00 835.00 0.00 1. 00 1.00 48.00 Subtotal: $ 6700.00 1094.75 1.00 755.00 1250.00 4625.00 0.00 355.30 7125.00 22eo 1837.50 2713.75 0.00 5049.00 855.00 120.00 26,188.05 6700.00 e 1094.75 . APPLICATION FOR PARTIAL PAYMENT ARDEN MANOR PARK IMPROVEMENTS MCCLUNG DRIVE DRAINAGE IMPROVEMENTS -BRW File: 37951-012-0101 Seq. No/ MnDot No Item Unit Unit Price Contract Quantity Contract Amount To Date Quantity 11/03/99 Page: 2 To Date Amount -------- ------------------------ ------- ---------- --------- ----------- --------- ----------- 3 REMOVE EXISTING FENCE LF 5.45 420.00 2289.00 420.00 2289.00 2104.501 4 REMOVE BITUMINOUS TENNIS SY 2104.503 COURT 2.00 5 SITE GRADING 2105.601 17855.00 LS 6 REMOVE HYDRANT 2104.523 2170.00 EA 7 CLASS 5 AGGREGATE SERVICE SY 2211.503 DRIVE 11.40 8 REMOVE PICNIC SHELTER 411i:.501 BITUMINOUS PAVING 2521.511 (BASKETBALL COURT) 2050.00 LS SY 31.65 10 3" BITUMINOUS WALK 2521.511 4.22 SF 11 4" CONCRETE PAVEMENT SF 2521.501 (SHELTER FLOOR) 6.10 12 FURNISH AND INSTALL LS 2540.602 18x30 PICNIC SHELTER 16255.00 13 FURNISH AND INSTALL WOOD EA 2554.602 BOLLARDS 260.00 14 24" RCP CLASS 3 2503.541 34.45 LF 15 24" RCP APRON WITH TRASH EA 2501.515 GUARD 1485.00 16 2511.501 RIPRAP CLASS II CY 81.00 _:.603 LF 27.25 6" DIP CLASS 52 1000.00 1.00 1. 00 365.00 1. 00 570.00 370.00 540.00 1. 00 6.00 40.00 2.00 9.00 40.00 2000.00 17855.00 2170.00 4161.00 2050.00 18040.50 1561.40 3294.00 16255.00 1560.00 1378.00 2970.00 729.00 1090.00 1000.00 1.00 1. 00 350.00 1.00 570.00 160.00 640.00 0.50 6.00 40.00 2.00 16.00 0.00 2000.00 17855.00 2170.00 3990.00 2050.00 18040.50 675.20 3904.00 8127.50 1560.00 1378.00 2970.00 1296.00 0.00 APPLICATION FOR PARTIAL PAYMENT ARDEN MANOR PARK IMPROVEMENTS MCCLUNG DRIVE DRAINAGE IMPROVEMENTS BRW File: 37951-012-0101 Seq. No/ MnDot No Item Unit Price Unit Contract Quantity Contract Amount To Date Quantity . 11/03_ Page: 3 To Date Amount 18 INSTALL HYDRANT WITH GATE EA 2504.602 VALVE 2445.00 -------- ------------------------ ------- ---------- --------- ----------- --------- ----------- 0.00 19 CONNECT TO EXISTING 6" 2504.602 WATER MAIN 1260.00 EA 20 COMMON BORROW (CV) (P) 2105.523 11.27 CY 21 GRANULAR BORROW (CV) (P) CY 2105.522 15.55 22 MODULAR BLOCK RETAINING 2411.603 WALL SF 15.90 23 BASKETBALL COURT STRIPING LS 2564.603 (PAINT) 1725.00 24 SOD WITH 4" TOPSOIL SY 2575.502 3.20 25 SILT FENCE (HEAVY DUTY) 2573.502 3.15 LF 26 BALE CHECKS 2573.501 EA 8.50 27 WOOD FIBER BLANKET 2575.523 SY 2.15 28 SEEDING WITH 4" TOPSOIL 2573.501 1. 20 SY 29 ORANGE CONSTRUCTION FENCE LF 2557.603 1. 50 1. 00 1. 00 1290.00 200.00 200.00 1. 00 2000.00 260.00 6.00 2000.00 2000.00 850.00 2445.00 1260.00 14538.30 3110.00 3180.00 1725.00 6400.00 819.00 51.00 4300.00 2400.00 1275.00 0.00 0.00 1290.00 200.00 251.33 1. 00 0.00 260.00 0.00 3830.00 3830.00 560.00 Subtotal: $ Grand Total: $ 0.00 14538.30 3110.00 3996.15 1725.00 - 819.00 o.co 8234.50 4596. ::0 840.::0 113,958.:;0 140/146.~5 e 1 'I . . . '. . CITY OF ARDEN HILLS MEMORANDUM DATE: November 5,1999 TO: Terrance R. Post, Interim City Administrator Dwayne Stafford, Pnblic Works Director \)S FROM: SUBJECT: 2000 Street Improvement Project Backl!:ronnd The Arden Hills City Council ordered a Preliminary Feasibility Report in the matter of the 2000 Street Improvement Project, at its October 12, 1999 City Council meeting. Attached is Resolution #99-40, receiving the report and stating that informational meetings and public hearings will be held at a later date for the 2000 Street Improvement Project. The attached report addresses the reconstruction, bituminous overlay, and sealcoating projects identified for the 2000 Street Improvement Project. Costs The estimated costs for the improvements are summarized in the report and range from $1,600,000 to $2,400,000. Final costs will be determined based upon the scope of work and alternates that are selected by the Council, following input from the public at informational meetings and public hearings. Recommendation Staff recommends that the City Council consider the following actions: 1. Adopt Res. #99-40 entitled, "Resolution Receiving Preliminary Report in the Matter of the 2000 Street Improvement Project;" 2. Authorize staff to hold an infonnational meeting on the proposed improvements on November 30, 1999 at 7:00 p.m. at City Hall; and 3. Hold a Public Hearing on the proposed improvement in conjunction with the January 10,2000 City Council meeting. CITY OF FILE ARDEN HILLS I I I I I I I . I I I I I I PROJECT MANUAL AND PROPOSAL FORM FOR 2000 STREET IMPROVEMENTS PROJECT HAMLlNE AVENUE INGERSON AVENUE INGERSON COURT CANNON AVENUE CARLTON DRIVE FERN WOOD ROAD FERN WOOD COURT NOVEMBER, 1999 BRW THRESHER SQUARE 700 THIRD STREET SOUTH MINNEAPOLIS. tdN 55415 (6121370-0700 (tELl {612 370-1378 (FAX e A DAMES &. MOORE GROUP COMPANY I I t. I I I I I I I . I I I I I I I &BRW A DM1ES & MOORE GROUP COMPANY November 8, 1999 Thresher Square 700 Third Street South Minneapolis, Minnesota 55415 6123700700 Tel 612370 1378 F"" www.brwinc.com Honorable Mayor and Members of the City Council City of Arden Hills 4364 West Round Lake Road Arden Hills, MN 55112-5794 AITN: Mr. Dwayne Stafford Public Works Director RE: Feasibility Study for 2000 Street Improvements Project Honorable Mayor and Members of the City Council: The enclosed feasibility report has been prepared examining the proposed reconstruction of residential streets within the Ingerson Road neighborhood as authorized at the October 12, 1999 Council meeting. The streets included in the study are Ingerson Road, Ingerson Court, Fernwood Street, Fernwood Court, Carlton Drive, Cannou Avenue and N. Hamline Avenue. Tiller Lane, Dellwood Street and Dunlap Street are also located in the neighborhood but were reconstructed to City standards within the past ten years and therefor are not be included in this project. This report will evaluate the feasibility of the proposed improvements and outline several alternatives for the Council's consideration with respect to the proposed improvements. The general scope of work includes the reconstruction of Ingerson Road, Ingerson Court, Fernwood Street, Fernwood Court, Carlton Drive, Cannon Avenue and N. Hamline Avenue with concrete curb and gutter, bituminous pavement and stonn sewer. Several options will be presented in the study for Council and public consideration and direction including the vacation of Hamline A venue between Ingerson Road and Tiller Lane, the potential of constructing cul-de-sacs at Cannon A venue and Tiller Lane, pond construction, street width considerations. Infonnation utilized in the preparation of this report includes infonnation from the Pavement Management Program field survey conducted earlier this year by BRW staff, aerial mapping, as-built plans, GIS property infonnation and other infonnation from field investigations and surveys on the site. We are of the opinion that the improvements as outlined in this report are feasible and would replace deficient pavements with standardized City street sections, greatly reduce nuisance flooding in the neighborhood, improve local water quality, reduce city maintenance costs and significantly enhance the overall aesthetics of the neighborhood. Sincerely, BRW~. () ~ ro .~~~ Arden Hi s C' Offices Worldwide I ~ I I I I I I I II I I I I I I I FEASIBILITY STUDY REPORT FOR 2000 STREET IMPROVEMENTS PROJECT CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA NOVEMBER, 1999 BRW, me. 700 Third Street South Minneapolis, Minnesota 55415 I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota Statutes Sections 326.02 to 326.16 .4 File: 37951-013-0101 Date: Ill,!/9,? Reg. No.:22814 I '- I I I I I I I . I I I I I I I TABLE OF CONTENTS INTRODUCTION 1 EXHIBIT I: PROJECT LOCATION MAP PROPOSED IMPROVEMENTS 2 EXHIBIT 2: PROPOSED IMPROVEMENTS - (North Hamline Avenue) EXHIBIT 3: PROPOSED IMPROVEMENTS - (Ingerson Rd., Ingerson Ct., Femwood St., Femwood Ct., Cannon Ave.,) EXHIBIT 4: PROPOSED IMPROVEMENT ALTERNATIVES - (Cannon Ave. and Tiller Lane cui-de sacs, Hamline Ave. Vacation, Ponding) EXHIBITS 5 - 9: ROADWAY TYPICAL SECTIONSIDETAILS PROJECT COSTSIPROJECT FUNDING 8 PROJECT SCHEDULE 11 SUMMARY 12 APPENDIX A: Detailed Construction Cost Estimates APPENDIX B: Preliminary Assessment Roll I ~ I I I I I I I . I I I I I I I INTRODUCTION On October 12, 1999, the Arden Hills City Council authorized the preparation of a feasibility study for the 2000 Street Improvements Project. This project includes the reconstruction of several streets within the Ingerson Road Neighborhood. The neighborhood is bound by Lexington A venue on the east, Highway 51 on the west, Lake Josephine on the south and a series of wetlands, ditches and open space areas to the north. Neighborhood streets that are identified for reconstruction include the following: Existing Proposed Street Name Width Width Ingerson Road 27 32 Ingerson Court 24 24 Fernwood Street 27 28 Fernwood Court 26 24 Cannon Avenue 24-28 28 Hamline Avenue (north) 22 28 Hamline Avenue (south) 24 32 *These roadways were constructed during or prior to 1961 PCI Rating 65 37 77 86 44 11 59 Last Known Roadwork 1961 * 1%1* 1989 1989 1961* 1961* 1961* The neighborhood as a whole is ranked as a high priority for reconstruction based upon the 1999 Arden Hills Comprehensive Street Condition Assessment Report. The streets identified have Pavement Condition Indexes (PCI) ranging from 11 to 86 with a weighted average of 55. Existing and proposed street widths are shown on the table above. All of the streets included in the study have received no major rehabilitation work since 1961 or earlier except for Fernwood Street and Fernwood Court which were overJayed in 1989. None of the streets currently has concrete curb and gutter although some drainage catch basins exist on Carlton Drive and Fernwood Street. Ingerson Road and adjacent yards west of Fernwood Street experience localized flooding on a regular basis as the terrain is very flat and no drainage infrastructure exists in this area. The southern portion of the neighborhood drains to Lake Josephine via an inlet located between Ingerson Court and Fernwood Court. The remainder of the neighborhood drains to a wetland located east of Hamline A venue between Ingerson Road and Tiller Lane. Portions of Hamline A venue south of Ingerson road drain directly to the ditch system which eventually flows to Lake Johanna. There are no storm water quality ponds located in the neighborhood currently. Tiller Lane, Dunlap Street and Dellwood Street have been reconstructed to City standards with concrete curb and gutter and storm sewer within the past ten years and therefor are not programmed for any work in conjunction with this project. It is anticipated that these streets will be sealcoated along with the rest of the Ingerson Road neighborhood in 2001. 1 I LA. 0 0::: I I "' '" I , w >- "" TTI ~ ci CU ~ (j ~ (,<) I~ USSARD CT. w z CL z LA. W o 0::: <( Z W -.I o f- U N CANNON 5 <ii ::r:: u RICt1MONDo:: f- CT. W AV(, 1 f- ~ b (f) ::r:: COTT AGE ?\... -.I -1 TI -1 -1 RD. ::r:: ~ COBB =:J ::r:: U EDGEWA TER GLENHILL RD. GLEN PAUL CO. f- (f) LEGEND /'J ';'yC\'-\rv'vX'y'X''-X ~/'___'-''''':/''/).~\/-V'. ,'" '-.'\ \I .."' VY'(XYY"vv", ~-:~<::<>,.;<x>(""..><,-/,x<)/~>j ~ \;<~:j ""vVX/X'>''';~'''''\-) '. .X,.;:g/.)(N?v../;s<>00 .'Z/) ';Y(/vc..-v~>(>~ ,,/,,--'V~'-,.,- V-., t25::~,~~',&i~~< ':;: 2000 STREET RENEWAL IMPROVEMENTS PROJECT LOCATION MAP PROJECT AREA EXCEPTIONS: TILLER LANE DUNLAP ST. rIIBRW -...... 7OOl\oIROS'IIlttTSOU'IH ~""M415 f:;~mg::'m IIlil -- .--:. A DAMES &. MOORE GROUP roMPAN}' EXHIBIT 1 I '- I I I I I I I It I I I I I I I PROPOSED IMPROVEMENTS Proposed Roadwav Improvements The streets identified in the Ingerson Road neighborhood for this project are all proposed to be fully reconstructed with bituminous surfacing, concrete curb and gutter, storm sewer and pavement subdrainage systems in accordance with current flexible pavement design methodology. Ingerson Road and Hamline Avenue (south of Ingerson Road) are MnDOT State Aid designated routes and will be designed to meet or exceed State Aid standards. The proposed pavement sections will be designed in accordance with MnDOT guidelines for flexible pavement design. The typical pavement cross section will include 4 inches of bituminous surfacing, 8-12 inches of aggregate base and 12 inches of sand subbase. The sand subbase will be drained with 4 inch PVC subdrainage pipes connected to storm sewer catch basins. The sand subbase will provide enhanced pavement support, pavement subdrainage and frost protection. Final pavement sections will be determined upon the completion of soil borings and consequent analysis of in place soils. It is anticipated that most the soils within the project area will be fairly uniform with one exception. The segment of Hamline A venue between Ingerson Road and Tiller Lane is anticipated to require significantly more soil correction as a result of its proximity to the adjacent wetlands and apparent damage resulting from excessive frost heaving over the years. This segment of street received the lowest PCI rating in the neighborhood. The street reconstruction will include construction of concrete driveway aprons and patching of existing driveways as necessary to meet the new roadway grades. Restoration will include sodding in residential areas and seeding in open space areas or along wetland slope areas. A number of alternatives to be considered for the project are also evaluated in this report. The alternatives include the following: A. Hamline Avenue Vacation This alternative would eliminate the current roadway between Ingerson Road and Tiller Lane adjacent to the wetlands, MnDOT ditches and Highway 51. This segment of roadway would be relatively expensive to construct due to the poor soils in its vicinity. Traffic that utilizes this roadway today would likely utilize Dunlap Street as an alternate however the neighborhood area served by this street consists of a portion of Tiller Lane, Dunlap Street, Cannon Street and Dellwood A venue totaling approximately 30 homes. Therefor the resulting traffic volume increase on Dunlap Street is not expected to be significant. Approximately 50 feet of this roadway segment is assessable therefor the City would bear nearly the entire cost of reconstruction. If the roadway is vacated, the resulting open space could be utilized for storm water ponding purposes which are addressed later in the report. 2 I t. I I I I I I I . I I I I I I I . B. Cannon A venuetriller Lane Cul,de-Sacs This alternative would include constructing 45 foot diameter.cul-de-sacs at the west end ofTilIel.Lane and the west end of Cannon Avenue (adjacent to Highway 51) with removal ofthe segment of Cannon Avenue located between the two new cul-de-sacs. It is assumed that this alternative would only be possible if constructed in conjunction with the vacation of Hamline A venue. This alternative would require a driveway extension to provide access to 1322 Cannon Avenue property. Retaining walls would likely be needed to provide support for the cul- de-sac pavement in the vicinity of the MnDOT drainage ditches. Some property acquisition would be required from 1322 Cannon Avenue and 1323 Cannon A venue to allow for the standard 60 foot radius right of way need for the Cannon Avenue cul-de-sac. C. Reduced Street Widths This report has incOlporated three proposed street widths within the project area. The City in the past has generally reconstructed streets to a 32 foot width where physically possible however numerous exceptions to this "standard" exist throughout the City. For example, the recently constructed Tiller Lane and Dunlap Street are both 30 feet wide. The 1999 Pavement Management Program Comprehensive Street Condition Review has identified streets within the City based upon the functions they serve. The various widths proposed in this report respond to the different functions that are provided by each street as outlined below: State Aid/Collector Street: Ingerson Road, Hamline A venue The main transportation corridor through the neighborhood from Lexington A venue to Highway 51 is provided by Ingerson Road and Hamline A venue. These two roadways are designated MnDOT State Aid routes and function as collector/through streets. The proposed width for these streets is 32 feet which allows for easy movement of two-way traffic with one vehicle parked on the street. MnDOT State Aid rules will require that the City pass a no parking resolution or restrict parking to one side of the street in order to meet MnDOT width standards. Local Street: Carlton Drive, Fernwood Street, Cannon A venue These streets primarily serve local residents only and have average daily traffic (ADT) counts less than 500. The proposed width of 28 feet is adequate to provide for City maintenance vehicles, emergency vehicle access and two way traffic without parking. When parked vehicles are present two-way traffic is possible but requires drivers to pass at slow speeds. The City parking ordinance results in limited on street parking at any time of the year and virtually no overnight parking so two-way traffic should generally operate satisfactorily. The narrower width provides for less runoff, reduces construction and maintenance costs and provides 3 I '- I I I I I I I . I I I I I I I a passive traffic calming effect which is generally desirable on local residential streets. The 28 foot width also signals to motorists that the street provides a "lesser function" than adjacent collector streets and therefor will tend to guide traffic along the adjacent collector streets. Special Case Street: Femwood Court, Ingerson Court These streets serve less than 5 residential properties each and are dead-end roadways less than 500 feet in length. The proposed width of 24 feet is adequate for two way traffic, emergency vehicles and City maintenance when no parking is allowed. One way traffic is possible when vehicles are parked on one side of the road only. Due to the low number of residents served by these streets and the availability of off street parking, the parking restriction is not anticipated to cause any hardship. Existing right of way allows for standard width streets in both of these cases in this project however there is not adequate right of way for standard cul-de-sac bulbs. The report recommends that 30 foot radius bulbs be constructed at the end of both of these streets. The narrower width provides for less runoff, reduces construction and maintenance costs and provides a passi ve traffic calming effect which is generally desirable on local residential streets. The 24 foot width also signals to motorists that the street provides a "lesser function" than adjacent collector or local streets and therefor will tend to guide traffic along the those streets. Project Cost Implications For each 4 foot of street width reduction from 32 feet, the City can expect to realize approximately $18.00 in project cost savings per foot of roadway length. For Example, the cost to reconstruct Carlton Drive (1450 feet long) at the proposed 28 foot width is approximately $205.oo/ft or $300,000.00. If Carlton Drive is constructed to a 32 foot width, the estimated project cost is $326,000.00. Prooosed Storm Drainal!e Imorovements A. Storm Sewer The proposed improvements include storm sewer construction in all roadways scheduled for reconstruction. Storm sewer improvements include catch basins along curb lines, trunk sewer and outlets into the proposed Regional Ponds described below. Some existing storm sewer is located in Fernwood Court and Fernwood Street however the report has assumed that these facilities will be replaced. The existing storm sewer condition and location will be field surveyed as a part of final design. If the sewer is found to be in a usable location, of good condition and adequate capacity, the plans will provide for the reuse of the existing storm sewer. The proposed storm sewer improvements are based upon collecting street runoff 4 I t. I I I I I I I II I I I I I I I and transporting that runoff to the regional ponds. .Due to the relatively flat topography, the size of the storm sewer facilities in Ingerson Road are quite large and consequently more expensive than typical storm sewer facilities for a comparably sized area. If the Council elects not to construct Pond A, the cost of storm sewer along Ingerson Road will be substantially reduced and runoff will be directed into the ditch adjacent to Fernwood Court as it is today. The cost of storm sewer in Cannon A venue (tributary to Pond B) would be minimally affected by a decision not to build Pond B. There are two properties located within the project area which will likely require area drains and connection to the storm sewer in order to provide adequate lot drainage. Final location of area drains and lot grading will be coordinated with the affected property owners during the final design of the project. B. Regional Storm Water Ponds This report has evaluated two possible sites for regional storm water ponds. The general topography of the neighborhood falls steeply from Lexington A venue to approximately Fernwood street then falls very slowly to the west towards an existing wetland located between Ingerson Road and Tiller Lane. Several undrained low areas exist along Ingerson Road which routinely flood into the adjacent residential lawns. The southern portion of the neighborhood drains directly to Lake Josephine through storm sewer and overland flow. The western and northern portion of the neighborhood drains directly to the wetland described above. There are two logical sites for constructing storm water quality ponds which will help trap sediments and pollutants carried by storm water before that runoff reaches Lake Josephine and Lake Johanna. Both ponds included in the report have been preliminarily sized to meet the criteria set by the National Urban Runoff Program (NURP) which results in the removal of 60%-70% of phosphorus and other pollutants found in storm water runoff. The Rice Creek Watershed criteria for pond construction in new developments is consistent with the NURP standards. The construction of both ponds would require coordination with MnDOT and the Rice Creek Watershed. Representatives from the Rice Creek Watershed have indicated that up to $75,000.00 in funding may be available to the City for the construction of the ponds. Both proposed sites are located at the western end of the neighborhood and would treat specific portions of the neighborhood as described below: Proposed Pond A is located between Hamline Avenue and Highway 51 and south of Ingerson Road. This pond would treat storm water from Ingerson Road, Carlton Drive, Femwood Street and Femwood Court which currently drains into Lake Josephine via the ditch/inlet between Femwood Court and Ingerson Court. 5 I '- I I I I I I I II I I I I I I I The pond would be approximately 0.75 acres in size and be a maximum of 10 feet deep with a permanent pool visible except for extremely dry periods. The proposed site includes land owned by MnDOT and the City of Arden Hills. A significant stand of trees exists throughout the site especially adjacent to Hamline A venue and many of those trees would need to be removed in order to allow for the grading of the pond. Proposed Pond B is located in the vicinity of Hamline A venue north of Ingerson and therefor can only be constructed if Hamline A venue is vacated as is described in an alternative above. This pond would treat storm water from Tiller Lane, Cannon A venue and Dunlap Street which currently drain into the wetland located between Ingerson Road and Tiller Lane. The pond would be approximately 0.5 acres in size and be a maximum of 10 feet deep with a permanent pool visible except for extremely dry periods. The construction of the pond would require coordination with MnDOT and the Rice Creek Watershed. The proposed site includes land owned by MnDOT and the City of Arden Hills. A few trees exist throughout the site and some of those trees would need to be removed in order to allow for the grading of the pond however the loss of screening would be less severe than the screening lost to construct Pond A. If Pond B is not constructed, the runoff is proposed to continue to drain directly to the wetland however a grit chamber should be considered to provide some level of water quality treatment. A third ponding site located between Ingerson Court and Femwood Court but rejected from further consideration due to lack of adequate public space to construct a pond, significant amount of tree clearing and issues with working within the waters of Lake Josephine. If the Council elects to not construct Pond A, a grit chamber should be considered at this location to provide a minimal amount of sediment and trash removal from runoff entering Lake Josephine. Prooosed Water main/Sanitary Sewer Imorovements A. Watermain The project includes for the relocation of existing fire hydrants along the streets proposed to be reconstructed as necessary. The proposed roadways will have different curb lines and widths from the existing streets and some existing hydrant locations may conflict with the new roadway locations. Hydrants will be evaluated at the time of relocation to determine whether they should be replaced due to underground corrosion or valve control problems, etc. Replacement or relocation of a small amount of watermain to allow for storm sewer construction is also anticipated. The final scope of watermain relocation will be determined as a part of the final design. The existing watermain in the neighborhood does not have a history of excessive breaks/leaks and is not proposed to be replaced en masse. 6 I '- I I I I I I I II I I I I I I I B. Sanitary Sewer The project area sanitary sewers will be televised as a part of the 1999 Sanitary Sewer Rehabilitation project scheduled to be awarded at the November 8, 1999 Council Meeting. The results of the televising will determine whether any major sanitary sewer reconstruction is necessary. There are no apparent sanitary sewer problems which would require the reconstruction of sewer main however, if the televising indicates problem areas, the repair work should be done in conjunction with the street improvements. 7 '\ 1'--""'"""; L-:-, I , '" . 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Z "> AlV ()O O=E I'VC 00- -UJ .,,-l 10 ."Z I '- I I I I t I I It I -I I I I I I ROW PRIVATE UTILITY CORRIDOR LOCAL STREET ADT < 500 PARKING PER CITY ORDINANCE RESIDENTIAL AREAS ROW PRIVATE UTILITY CORRIDOR PROPOSED ROAD ROW 2% 2% MIN. 26'- FACE TO FACE PRIVATE UTILITY CORRIDOR LOCAL STREET CANNON AVENUE FERNWOOD STREET CARLTON DRIVE PROPOSED ROAD ROW 861 B CBtG ~ 2% 32'- FACE TO FACE PRIVATE UTILITY CORRIDOR STATE AID/COLLECTOR STREET -PARKING PER CITY ORDINANCE INGERSON ROAD HAt.ALINE AVENUE (INGERSON ROAD TO HIGHWAY 51) W.CITY OF ARDEN HILLS rlSRW EB!II A DAMES & MOORE GROUP COMPANY TIiRESHER SQUARE 700 THIRD STREET SOUTH MINNEAPOliS. MN 55415 (612)370-0700 (TEL) (612)370-1378 (FAX) 2000 ARDEN HILLS STREET It.APROVEt.AENTS PROJECT EXHIBIT 5 I l- I I' I I I I I It I t I I I I I ROW PROPOSED ROAD 13' B612 C&G 2% 2% PRIVATE UTILITY CORRIDOR 24'- FACE TO FACE SPECIAL CASE: -CUL-DE-SAC LENGTH < 500' -NO PARKING ALLOWED -UIolITED SERVICE ( < 5 PROPERTIES ACCESSES) -30' RADIUS CUL-DE-SAC BULB Ih:J CITY OF ARDEN HILLS 1.1 BRW _ A DAMES &. MOORE GROUP COMPANY THRESHER SQUARE 700 THIRD STREET SOUTH l.tINNEAPOUS, MN 55415 (612)370-0700 (TEL) (612)370-1378 (FAX) ROW 13' '70 MIN. PRIVATE UTILITY CORRIDOR ROADWAY - INGERSON COURT - FERNWOOD COURT 2000 ARDEN HILLS STREET IMPROVEMENTS PROJECT EXHIBIT 6 I \t I I I 1\ I I I -. I /\ I I J 'i I, I 3/8" TOP BIT. MAT ~ '/2"R , I 6" I 3rr ~.. 3/4" PER FT. I J. 3".'t io N - '- BASE '" .... I 12" I 8" I .. .... B612 CURB AND GUTTER (FOR SPECIAL CASES) 3/8" TOP BIT. MAT 3/4" PER FT. !'1/2" R . .. .1> BASE .. - 6" ,11 3rr' . I J "It io N '- 1/2" R '" ~ . .... 18" .1. 8" , I B618 CURB AND GUTTER W. CITY OF ARDEN HILLS IJBRW _ A DAMES &. MOORE GROUP COMPANY THRESHER SQUARE 700 THIRD STREET SOUTH t.4INNEAPOUS, MN 55415 (612)370-0700 (TEL) (612)370-1378 (FAX) 2000 ARDEN HILLS STREET IMPROVEMENTS PROJECT EXHIBIT 7 I I I I I I I It 'I I I , i I I PLAN A EXPANSION JOINT IF MEETlNG EXISTING CONCRETE SLAB CURB BACK SAWED JOINT CENTERED ON DRIVEWAY OUTlER CURB FACE CURB A:: GUTTER A SECTION A-A 1 1/2" L STANDARO CUTlER lHlCKNESS ,- . u:.6 . .,6 1>". bJ>.". to". . . .." .. CU~8 BACK 5" R OR AS SHOWN ON PLANS 5' BOULEVARD (nP) EXPANSION JOINT 2' ., 7" CURB FACE NOlE: END OF" APRON TO BE LEVEL WITH TOP Of CURB. TYPICAL APRON Ih:.I CITY OF ARDEN HILLS IJBRW ... A DAMES & MOORE GROUP COMPANY THRESHER SQUARE 700 THIRD STREET SOUlH MINNEAPOUS, MN 55415 (612).370-0700 (TEL) (612)370-1378 (FAX) 2000 ARDEN HILLS STREET IMPROVEMENTS PROJECT EXHIBIT 8 I, ~ ~ I I I I i I ilt I I I I I I i TYPICAL LOCAL STREET BITUMINOUS PAVEMENT SEC1l0N TYPICAL STATE AID/COLLECTOR STREET BITUMINOUS PAVEMENT SEC1l0N 2 INCH BITUMINOUS WEAR COURSE 2 INOi BASE COURSE 8 INCH a... 5 AGGREGA lE BASE 12 INCH SAND SUBBASE (DRAINAGE) PLACE ON APPROVED SUBGRADE (MnDOT SPEc. 2112) SUSGRAO[ PREPARATION (INODENTAL TO DRIVEWAY PAVING PAY ITEM) 2 INCH B11\JI.lINOUS WEAR COURSE 2 INCH BASE COURSE 12 INO-! a... 5 AGGREGATE BASE 12 INCti SAND SUBBASE (DRAINAGE) FINAL ROADWAY SECTIONS WILL BE BASED ON ACTUAL SOIL CONDITIONS AND TRAFFIC LEVELS. Ih:J CITY OF ARDEN HILLS rlBRW _ A DAMES & MOORE GROUP COMPANY THRESHER SQUARE 700 THIRD STREET SOUTH MINNEAPOUS, MN 55415 (612)370-0700 (TEL) (512)370-1378 (FAX) 2000 ARDEN HILLS STREET IMPROVEMENTS PROJECT EXHIBIT 9 I .~ I I I I I i I . I .~ t i I I - PROJECT COSTS/PROJECT FUNDING PROJECT COST SUMMARY Preliminary construction cost estimates have been prepared for the proposed project. Project costs shown below include a 10% contingency cost and 26% for administrative costs. Administrative costs include engineering, planning, legal, fiscal, and city staff expenses. For comparison purposes, three "packages" of improvements are presented for Council review. The following is a summary of the estimated project costs for each package: Package A - Full Neighborhood Reconstruction, No Pond Construction This package includes the reconstruction of all of the streets within the project area to the widths as described in the Proposed Improvements section and associated watermain improvements. No ponding or water quality improvements are included in this package. Street Ingerson Road (32') Cannon Avenue (28') Fernwood Street (28') Fernwood Court (24') Ingerson Court (24') Carlton Drive (28') Hamline Avenue (north) (28') Hamline Avenue (south) (32') Watermain Total Estimated Project Cost - Package A Storm Sewer $190,000.00 $34,900.00 $40,300.00 $15,600.00 $0.00 $66,500.00 $15,000.00 $88,600.00 Total Cost $773,300.00 $175,800.00 $100,700.00 $ 77,500.00 $ 81,500.00 $364,500.00 $157,300.00 $435,600.00 $ 74.600.00 $2,240,800.00 Roadway $583,300.00 $140,900.00 $60,400.00 $61,900.00 $81,500.00 $298,000.00 $142,300.00 $347,000.00 Package B . Partial Neighborhood Reconstruction, No Pond Construction This package is identical to Package A with the exception of Hamline Avenue. It is assumed that Hamline A venue north of Ingerson would be vacated or would not be reconstructed and that Hamline A venue south of Ingerson would not be reconstructed at this time and would be scheduled for reconstruction as State Aid funds are available (earliest construction 2002). As assumed in Package A, no ponding improvements would be included with this package. Street Ingerson Road (32') Cannon Avenue (28') Fernwood Street (28') Fernwood Court (24') Ingerson Court (24') Carlton Drive (28') Watermain Total Estimated Project Cost - Package B Roadwav $583,300.00 $140,900.00 $60,400.00 $61,900.00 $81,500.00 $298,000.00 Storm Sewer $190,000.00 $34,900.00 $40,300.00 $15,600.00 $0.00 $66,500.00 Total Cost $773,300.00 $175,800.00 $100,700.00 $ 77,500.00 $ 81,500.00 $364,500.00 $ 62.000.00 $1,635,300.00 8 I '- I I I t i Ii I . I I I I I 'I j Package C . Partial Neighborhood Reconstruction, Pond A, Pond B Construction This Package is identical to Package B (full neighborhood reconstruction minus Hamline A venue) with the addition of Ponds A and B to provide water quality treatment for the Ingerson Road neighborhood drainage area. The incorporation of Pond A into the project has a significant effect on the cost of storm sewer facilities along Ingerson Road. Roadway $583,300.00 $140,900.00 $60,400.00 $61,900.00 $81,500.00 $298,000.00 Storm Sewer $310,700.00 $34,900.00 $40,300.00 $15,600.00 $0.00 $66,500.00 Total Cost $894,000.00 $175,800.00 $100,700.00 $ 77,500.00 $ 81,500.00 $364,500.00 $101,200.00 $ 60,900.00 $ 62.000.00 $1,918,100.00 Street Ingerson Road (32') Cannon Avenue (28') Femwood Street (28') Femwood Court (24') Ingerson Court (24') Carlton Drive (28') Pond A Construction Pond B Construction Watermain Total Estimated Project Cost. Package C Street Widths: Constructing all neighborhood local streets and special case streets to a width of 32 feet would add approximately $80,000.00 to the overall project costs for each of the packages above. Cannon A venue and Tiller Lane Cui de Sacs: Constructing a cui de sac at the west end Cannon Avenue would cost approximately $138,100.00 or only $2,900.00 less than the estimated cost to construct the roadway through to Tiller Lane. In addition the estimated cost to construct a cui de sac at the west end of Tiller Lane is approximately $63.900.00. The net additional cost for the cul-de-sac option would therefor be over $60,000.00 greater than reconstructing Cannon Avenue in its current alignment. FUNDING SUMMARY The project will be funded from several sources including residential assessments on benefitting properties, the city general fund, MnDOT State Aid funds, the city watermain utility fund, the city storm water utility fund, and a possible grant from the Rice Creek Watershed to assist with regional pond construction. The proposed assessment rate of $57.50/front foot is based upon a typical roadway cost per foot of $190.00 and a typical storm sewer cost per foot of $40.00. Based upon the City assessment policy, the property owners are to be assessed 50% of the cost of '/2 of the street and storm sewer costs. Actual storm sewer costs along Ingerson Road and Femwood Street are disproportionately large resulting from the larger pipe needed to carry runoff from Femwood Street to the Pond A location over 1,500 feet to the west. The costs of pond construction and additional sewer costs for trunk sewer facilities are proposed to be borne by the Surface Water Utility Fund and a potential grant from Rice Creek Watershed. 9 I ~ I I I I I I, I . I I I I I t I Three potential funding scenarios are outlined below based upon the improvements packages outlined above. Package A - Full Neighborhood Reconstruction, No Pond Construction Total Estimated Project Cost: $2,240,800.00 Proposed Funding Sources: General Fund: $200,000.00 (Budgeted for 1999 - West Round Lake Road) General Fund: $240,000.00 (Budgeted for 2000 PMP Program) PIR Fund: $663,161.00 (Assessments @ $57.50/FF) Surface Water Utility $226,100.00 (storm sewer cost minus assessments) Watermain Utility: $ 74,600.00 State Aid: $430.000.00 (Total Estimated 2000 Account Balance) Total $1,833,861.00 Shortage: $406,939.00 (possible funding sources: general fund, advance funding from State Aid account) Package B -Partial Neighborhood Reconstruction, No Pond Construction Total Estimated Project Cost: $1,635,300.00 Proposed Funding Sources: General Fund: $200,000.00 (Budgeted for 1999 - West Round Lake Road) General Fund: $240,000.00 (Budgeted for 2000 PMP Program) PIR Fund: $539,956.00 (Assessments @ $57.50/FF, excluding Hamline Ave) Surface Water Utility $165,354.00 (storm sewer cost minus assessments) Watermain Utility: $ 62,000.00 State Aid $427.990.00 (Advance funding not required) Total: $1,635,300.00 Shortage: $ 0.00 Package C - Partial Neighborhood Reconstruction, Pond A and Pond B Construction Total Estimated Project Cost: $1,918,100.00 Proposed Funding Sources: General Fund: $200,000.00 (Budgeted for 1999 - West Round Lake Road) General Fund: $240,000.00 (Budgeted for 2000 PMP Program) PIR Fund: $539,956.00 (Assessments @ $57.50/FF, excluding Hamline) Surface Water Utility $373,154.00 (Storm sewer + Pond costs) - (Assessments +RCWD) Watermain Utility: $ 62,000.00 RCWD: $ 75,000.00 (Based upon discussions with watershed staff) State Aid: $427.990.00 (Advance funding not required) Total $1,918,100.00 Shortage: $ 0.00 10 I '- I t I I I j I II I I , I I I i NOTE: The additional public cost to incorporate the segment of Hamline A venue between Ingerson Road and Hamline Avenue would be approximately $312,000.00 (based upon estimated project cost minus assessments). Approximately $46,000.00 of this cost would be related to storm sewer utility costs leaving approximately $266,000.00 to be funded by State Aid advance funding or the general fund. PROJECT SCHEDULE The following schedule has been prepared based upon City Council acceptance of this feasibility report on November 8,1999: Accept Feasibility Report Neighborhood Meeting Public HearingIProject Scope Determination! Order Plans and Specifications Submit Plans to MnDOT State Aid Approve Plans and Specifications/Authorize Advertisement for Bids Receive MnDOT State Aid Approval Bid Opening A ward Contract Begin Construction Complete Construction November 8,1999 November 30, 1999 January 10, 2000 March 24, 2000 April 10, 2000 May 15,2000 May 18, 2000 May 30, 2000 June 15, 2000 October 27, 2000 11 I '- I t I i I I I II I i I I I I I SUMMARY The Ingerson Road neighborhood street pavements are in generally fair to poor condition with a few exceptions. Several areas in the neighborhood experience street and yard flooding on a regular basis and none of the neighborhood storm water runoff is routed through storm water ponds prior to entering Lake Josephine or area wetlands. The streets identified in this report also lack concrete curb and gutter and several have substandard widths which tend to hamper city plowing efficiency and traffic flow on through streets such as Ingerson Road and Hamline A venue. Most of the streets identified for improvement in this report have not had major work done to them since the initial construction occurred in the late 1950's and early 1960's. The 1999 Arden Hills Comprehensive Street Condition Assessment Report has ranked the neighborhood at the top of the priority list for reconstruction for the reasons stated above. The scope of work necessary to bring the entire neighborhood up to par relative to street condition, standard widths, drainage and water quality criteria is quite large. The three project scopes outlined in the Project Cost and Funding section illustrate a wide range of potential improvements. The Council must evaluate the relative importance of the proposed improvements with the associated cost and funding sources. Project costs, as illustrated herein, are reasonable and representative of the proposed scope of improvements although it should be noted that the storm sewer costs estimated for Femwood Street and Ingerson Road are significantly higher that standard as a result of the large trunk sewer necessary to carry runoff to proposed Pond A. Although all of the packages described are constructable, Package A which includes the construction of Hamline A venue will require a significant amount of funding from existing or new sources not previously budgeted. Package A appears to be difficult to fund without a significant draw from the City's future State Aid allotments. Package A does not include any pond construction and therefor does not provide any public value water quality enhancement. Any drawdown of the City State Aid account in 2000 will have repercussions on future use of State Aid funds specifically for the planned improvements to West Round Lake Road in 2002. The City's State Aid account is replenished at the rate of approximately $200,000.00 per year from MnDOT. The reconstruction of Hamline A venue is desirable from the "neighborhood approach" viewpoint, however its location of the edge of the neighborhood does allow for its omission at this time to be less disruptive to the neighborhood than a centrally located street such as Femwood Street. Hamline Avenue is a State Aid route with private properties on the east side only therefor it would be wise to utilize State Aid funds to help offset the funding imbalance resulting from the lack of private front footage. Package B and Package C as outlined above both are feasible and constructable assuming the proposed assessment rate is acceptable to the Council and that the Council approves of utilizing the Storm Water Utility Fund for the City's share of storm sewer and ponding costs not recovered through assessments and the potential grant from the Rice Creek Watershed District. Only Package C includes storm water ponds and would provide water quality treatment to NURP standards for the entire neighborhood. 12 I 1- I , I I I I I II r I I I I I I Recommended Imorovements The City Engineer recommends that the Council elect to proceed with the improvements included under Package C. This scope of work is feasible and would achieve most of the goals of the "neighborhood approach" and provide water quality improvement for Lake Johanna and Lake Josephine and correct neighborhood drainage deficiencies at the same time. The City Engineer recommends the inclusion of Hamline A venue if the Council is willing to draw advance funds from the State Aid account to cover the funding shortage between the project costs and assessments to be collected. The proposed alternative of vacating Hamline Avenue between Tiller Lane and Ingerson Road is recommended by the City Engineer as it saves approximately $160,000.00 in project costs (over reconstruction) and serves a relatively low number of residents. In addition, the roadway segment is located in a position which could be utilized for storm water ponding for the Tiller Lane/Cannon A venue storm drainage system. The proposed alternative of constructing cul-de-sacs at Cannon Avenue and Tiller Lane is not recommended by the City Engineer as it reduces neighborhood circulation, costs more than the reconstruction of Cannon A venue in place and would provide minimal benefit to residents relative to reducing traffic. The City Engineer requests that the Council provide direction on whether the proposed roadway widths outlined in this report are acceptable. As is detailed in the report, the existing street network provides a variety of functions which are reflected in the three proposed widths. Council Direction Needed The following is a summary of the issues which need decisions from the Council in order to proceed with final plan preparation: . Scope of streets to include in reconstruction: Ingerson Road, Ingerson Court, Fernwood Street, Fernwood Court, Carlton Drive, Cannon Avenue, Hamline Avenue. Width of streets to be reconstructed. Vacation of Hamline A venue between Ingerson Road and Tiller Lane. Reconfiguration of Cannon A venue and Tiller Lane into cul-de-sacs Construction of Pond A Construction of Pond B (requires vacation of Hamline A venue) Assessment Rate City Funding Sources and Amounts State Aid Account usage level . . . . . . . . 13 I ~ I I I I I I II I I I I I I APPPENDIX A DETAILED CONSTRUCTION COST ESTIMATES I I ~ City of Arden Hills 2000 Street Reconstruction Program Alternative A I INGERSON ROAD CONSTRUCTION (BASED ON 32' F-F) j Unit No. Item Unit Ouantitv Price Extension I 1 Mobilization LS 1.0 $ 21,500.00 $ 21,500.00 2 Bituminous Pavement Removal SY 7,723.0 $ 2.00 $ 15,400.00 I 3 Clearing and Grubbing TREE 4.0 $ 500.00 $ 2,000.00 4 Miscellaneous Removals LS 0.3 $ 20,000.00 $ 6,000.00 I 5 Common Excavation CY 8,454.0 $ 6.50 $ 55,000.00 6 Select Granular Base (12") CY 3,623.0 $ 12.00 $ 43,500.00 7 Aggregate Base CL 5 (12") CY 3,623.0 $ 20.00 $ 72,500.00 I 8 Bituminous Base Course (2") TON 1,053.0 $ 30.00 $ 31,600.00 9 Bituminous Wear Course (2") TON 1,053.0 $ 32.00 $ 33,700.00 10 Bituminous Material for Tack Coat GAL 460.0 $ 1.90 $ 900.00 II 11 Concrete Curb and Gutter (B618) LF 5,160.0 $ 8.00 $ 41,300.00 12 Traffic Control LS 0.3 $ 25,000.00 $ 7,500.00 I 13 Signage SF 80.0 $ 30.00 $ 2,400.00 14 Striping LF 1,000.0 $ 0.50 $ 500.00 15 Sodding SY 10,700.0 $ 3.00 $ 32,100.00 I 16 Driveway Removal SY 1,293.0 $ 5.00 $ 6,500.00 17 Bituminous Pavement (Driveway) SY 875.0 $ 25.00 $ 21,900.00 18 Concrete Pavement (Driveway) SY 618.0 $ 40.00 $ 24,700.00 U 19 Sawing Concrete Pavement LF 198.0 $ 5.00 $ 1,000.00 20 Sawing Bituminous Pavement LF 415.0 $ 2.00 $ 800.00 , 10% Contingency $ 42,100.00 I SUBTOTAL $ 462,900.00 26% Indirect Cost and Capitalized Interest $ 120,400.00 I Total Estimated Project Cost - $ 583,300.00 I I .It City of Arden Hills 2000 Street Reconstruction Program I Alternative A I INGERSON COURT CONSTRUCTION (BASED ON 24' F -F) I Unit No. Item Unit Ouantitv Price Extension I 1 Mobilization LS 1.0 $ 3,100.00 $ 3,100.00 2 Bituminous Pavement Removal SY 1,280.0 $ 2.00 $ 2,600.00 I 3 Miscellaneous Removals LS 0.05 $ 20,000.00 $ 1,000.00 4 Common Excavation CY 1,067.0 $ 6.50 $ 6,900.00 I 5 Select Granular Base (12") CY 533.0 $ 12.00 $ 6,400.00 6 Aggregate Base CL 5 (8") CY 356.0 $ 20.00 $ 7,100.00 7 Bituminous Base Course (2") TON 147.0 $ 30.00 $ 4,400.00 I 8 Bituminous Wear Course (2") TON 147.0 $ 32.00 $ 4,700.00 9 Bituminous Material for Tack Coat GAL 64.0 $ 1.90 $ 100.00 10 Concrete Curb and Gutter (B612) LF 910.0 $ 6.00 $ 5,500.00 It 11 Traffic Control LS 0.05 $ 25,000.00 $ 1,300.00 12 Signage SF 9.0 $ 30.00 $ 300.00 I 13 Sodding SY 2,675.0 $ 3.00 $ 8,000.00 14 Driveway Removal SY 174.0 $ 5.00 $ 900.00 15 Bituminous Pavement (Driveway) SY 126.0 $ 25.00 $ 3,200.00 I 16 Concrete Pavement (Driveway) SY 78.0 $ 40.00 $ 3,100.00 17 Sawing Concrete Pavement LF 16.0 $ 5.00 $ 100.00 18 Sawing Bituminous Pavement LF 46.0 $ 2.00 $ 100.00 I 10% Contingency $ 5,900.00 I SUBTOTAL $ 64,700.00 26% Indirect Cost and Capitalized Interest $ 16,800.00 i I Total Estimated Project Cost - $ 81,500.00 I I City of Arden Hills 2000 Street Reconstruction Program Alternative A I FERNWOOD STREET CONSTRUCTION (BASED ON 28' F-F) I Unit No. Item Unit Quantity Price Extension I 1 Mobilization LS 1.0 $ 2,300.00 $ 2,300.00 2 Bituminous Pavement Removal SY 1,050.0 $ 2.00 $ 2,100.00 I 3 Miscellaneous Removals LS 0.1 $ 20,000.00 $ 2,000.00 4 Common Excavation CY 793.0 $ 6.50 $ 5,200.00 I 5 Select Granular Base (12") CY 397.0 $ 12.00 $ 4,800.00 6 Aggregate Base CL 5 (8") CY 264.0 $ 14.00 $ 3,700.00 7 Bituminous Base Course (2") TON 115.0 $ 30.00 $ 3,500.00 I 8 Bituminous Wear Course (2") TON 115.0 $ 32.00 $ 3,700.00 9 Bituminous Material for Tack Coat GAL 50.0 $ 1.90 $ 100.00 10 Concrete Curb and Gutter (B618) LF 640.0 $ 8.00 $ 5,100.00 It 11 Traffic Control LS 0.1 $ 25,000.00 $ 2,500.00 12 Signage SF 18.0 $ 30.00 $ 500.00 I 13 Sodding SY 1,410.0 $ 3.00 $ 4,200.00 14 Driveway Removal SY 68.0 $ 5.00 $ 300.00 15 Bituminous Pavement (Driveway) SY 40.0 $ 25.00 $ 1,000.00 I 16 Concrete Pavement (Driveway) SY 58.0 $ 40.00 $ 2,300.00 17 Sawing Concrete Pavement LF 10.0 $ 5.00 $ 100.00 18 Sawing Bituminous Pavement LF 24.0 $ 2.00 $ 100.00 I 10% Contingency $ 4,400.00 I SUBTOTAL $ 47,900.00 26% Indirect Cost and Capitalized Interest $ 12,500.00 I I Total Estimated Project Cost - $ 60,400.00 I I City of Arden Hills 2000 Street Reconstruction Program Alternative A I FERNWOOD COURT CONSTRUCTION (BASED ON 24' F-F) I Unit No. Item Unit Ouantitv Price Extension I 1 Mobilization LS 1.00 $ 2,400.00 $ 2,400.00 2 Bituminous Pavement Removal SY 950.00 $ 2.00 $ 1,900.00 I 3 Miscellaneous Removals LS 0.05 $ 20,000.00 $ 1,000.00 4 Common Excavation CY 816.00 $ 6.50 $ 5,300.00 I 5 Select Granular Base (12") CY 457.00 $ 12.00 $ 5,500.00 6 Aggregate Base CL 5 (8") CY 304.00 $ 20.00 $ 6,100.00 7 Bituminous Base Course (2") TON 110.00 $ 30.00 $ 3,300.00 I 8 Bituminous Wear Course (2") TON 110.00 $ 32.00 $ 3,500.00 9 Bituminous Material for Tack Coat GAL 48.00 $ 1.90 $ 100.00 10 Concrete Curb and Gutter (B612) LF 655.00 $ 6.00 $ 3,900.00 . 11 Traffic Control LS 0.05 $ 25,000.00 $ 1,300.00 12 Signage SF 9.00 $ 30.00 $ 300.00 I 13 Sodding SY 1,615.00 $ 3.00 $ 4,800.00 14 Driveway Removal SY 95.00 $ 5.00 $ 500.00 15 Bituminous Pavement (Driveway) SY 134.00 $ 25.00 $ 3,400.00 I 16 Concrete Pavement (Driveway) SY 30.00 $ 40.00 $ 1 ,200.00 17 Sawing Bituminous Pavement LF 32.00 $ 2.00 $ 100.00 I 10% Contingency $ 4,500.00 I SUBTOTAL $ 49,100.00 26% Indirect Cost and Capitalized Interest $ 12,800.00 I Total Estimated Project Cost - Roadway Alternative A $ 61,900.00 I I I City of Arden Hills 2000 Street Reconstruction Program Alternative A I HAMLINE A VENUE CONSTRUCTION (HAMLINE AVE TO INGERSON RD) (BASED ON 32' F-F) I Unit No. Item Unit Ouantitv Price Extension I 1 Mobilization LS 1.0 $ 13,100.00 $ 13,100.00 I 2 Bituminous Pavement Removal SY 4,384.0 $ 2.00 $ 8,800.00 3 Miscellaneous Removals LS 0.2 $ 20,000.00 $ 4,000.00 4 Common Excavation CY 5,400.0 $ 6.50 $ 35,100.00 I 5 Select Granular Base (12") CY 2,314.0 $ 12.00 $ 27,800.00 6 Aggregate Base CL 5 (12") CY 2,314.0 $ 20.00 $ 46,300.00 7 Bituminous Base Course (2") TON 675.0 $ 30.00 $ 20,300.00 I 8 Bituminous Wear Course (2") TON 675.0 $ 32.00 $ 21,600.00 9 Bituminous Material for Tack Coat GAL 295.0 $ 1.90 $ 600.00 It 10 Concrete Curb and Gutter (B618) LF 3,300.0 $ 8.00 $ 26,400.00 11 Traffic Control LS 0.2 $ 25,000.00 $ 5,000.00 12 Signage SF 90.0 $ 30.00 $ 2,700.00 I 13 Sodding SY 7,350.0 $ 3.00 $ 22,100.00 14 Driveway Removal SY 437.0 $ 5.00 $ 2,200.00 15 Bituminous Pavement (Driveway) SY 437.0 $ 25.00 $ 10,900.00 I 16 Concrete Pavement (Driveway) SY 80.0 $ 40.00 $ 3,200.00 17 Sawing Bituminous Pavement LF 164.0 $ 2.00 $ 300.00 I. 10% Contingency $ 25,000.00 I SUBTOTAL $ 275,400.00 26% Indirect Cost and Capitalized Interest $ 71,600.00 I I Total Estimated Project Cost. $ 347,000.00 I I City of Arden Hills 2000 Street Reconstruction Program Alternative A I HAMLINE FRONTAGE ROAD CONSTRUCTION (INGERSON ROAD TO TILLER LANE) I (BASED ON 28' F-F) Unit I No. Item Unit Ouantitv Price Extension 1 Mobilization LS 1.0 $ 5,350.00 $ 5,400.00 I 2 Bituminous Pavement Removal SY 1,500.0 $ 2.00 $ 3,000.00 3 Miscellaneous Removals LS 0.05 $ 20,000.00 $ 1,000.00 I 4 Common Excavation CY 3,068.0 $ 6.50 $ 19,900.00 5 Select Granular Base (36") CY 2,300.0 $ 12.00 $ 27,600.00 6 Geotextile Fabric SY 1,500.0 $ 2.00 $ 3,000.00 I 7 Aggregate Base CL 5 (8") CY 511.0 $ 20.00 $ 10,200.00 8 Bituminous Base Course (2") TON 220.0 $ 30.00 $ 6,600.00 9 Bituminous Wear Course (2") TON 220.0 $ 32.00 $ 7,000.00 It 10 Bituminous Material for Tack Coat GAL 100.0 $ 1.90 $ 200.00 11 Concrete Curb and Gutter (B618) LF 1,210.0 $ 8.00 $ 9,700.00 I 12 Traffic Control LS 0.05 $ 25,000.00 $ 1,300.00 13 Signage SF 18.0 $ 30.00 $ 500.00 14 Sodding SY 2,030.0 $ 3.00 $ 6,100.00 I 15 Driveway Removal SY 31.0 $ 5.00 $ 200.00 16 Bituminous Pavement (Driveway) SY 31.0 $ 25.00 $ 800.00 17 Sawing Bituminous Pavement LF 12.0 $ 2.00 $ 100.00 I 10% Contingency $ 10,300.00 I SUBTOTAL $ 112,900.00 26% Indirect Cost and Capitalized Interest $ 29,400.00 I I Total Estimated Project Cost - $ 142,300.00 I I .1- City of Arden Hills 2000 Street Reconstruction Program I Alternative A I CARLTON DRIVE CONSTRUCTION (BASED ON 28' F-F) I Unit No. Item Unit Quantitv Price Extension I 1 Mobilization LS 1.0 $ 11,200.00 $ 11,200.00 2 Bituminous Pavement Removal SY 5,120.0 $ 2.00 $ 10,200.00 I 3 Miscellaneous Removals LS 0.2 $ 20,000.00 $ 4,000.00 4 Common Excavation CY 3,868.0 $ 6.50 $ 25,100.00 5 Select Granular Base (12") CY 1,934.0 $ 12.00 $ 23,200.00 I 6 Aggregate Base CL 5 (8") CY 1,290.0 $ 20.00 $ 25,800.00 7 Bituminous Base Course (2") TON 550.0 $ 30.00 $ 16,500.00 I 8 Bituminous Wear Course (2") TON 550.0 $ 32.00 $ 17,600.00 9 Bituminous Material for Tack Coat GAL 240.0 $ 1.90 $ 500.00 10 Concrete Curb and Gutter (B618) LF 3,070.0 $ 8.00 $ 24,600.00 -- 11 Traffic Control LS 0.2 $ 25,000.00 $ 5,000.00 12 Sign age SF 36.0 $ 30.00 $ 1,100.00 13 Sodding SY 5,150.0 $ 3.00 $ 15,500.00 I 14 Driveway Removal SY 623.0 $ 5.00 $ 3,100.00 15 Bituminous Pavement (Driveway) SY 213.0 $ 25.00 $ 5,300.00 I 16 Concrete Pavement (Driveway) SY 620.0 $ 40.00 $ 24,800.00 17 Sawing Concrete Pavement LF 246.0 $ 5.00 $ 1,200.00 18 Sawing Bituminous Pavement LF 128.0 $ 2.00 $ 300.00 , 10% Contingency $ 21,500.00 I SUBTOTAL $ 236,500.00 26% Indirect Cost and Capitalized Interest $ 61,500.00 I I Total Estimated Project Cost - $ 298,000.00 I I ~ City of Arden Hills 2000 Street Reconstruction Program I Alternative A (Connect to Tiller Ave.) I CANNON A VENUE CONSTRUCTION (BASED ON 28' F-F) I Unit No. Item Unit Quantity Price Extension I I Mobilization LS 1.0 $ 5,300.00 $ 5,300.00 2 Bituminous Pavement Removal SY 2,528.0 $ 2.00 $ 5,100.00 I 3 Miscellaneous Removals LS 0.1 $ 20,000.00 $ 2,000.00 4 Common Excavation CY 2,093.0 $ 6.50 $ 13,600.00 5 Select Granular Base (12") CY 1,046.0 $ 12.00 $ 12,600.00 I 6 Aggregate Base CL 5 (8") CY 700.0 $ 20.00 $ 14,000.00 7 Bituminous Base Course (2") TON 297.0 $ 30.00 $ 8,900.00 I 8 Bituminous Wear Course (2") TON 297.0 $ 32.00 $ 9,500.00 9 Bituminous Material for Tack Coat GAL 130.0 $ 1.90 $ 200.00 10 Concrete Curb and Gutter (B618) LF 1,650.0 $ 8.00 $ 13,200.00 . 11 Traffic Control LS 0.10 $ 25,000.00 $ 2,500.00 12 Sign age SF 18.0 $ 30.00 $ 500.00 13 Sodding SY 2,123.0 $ 3.00 $ 6,400.00 I 14 Driveway Removal SY 156.0 $ 5.00 $ 800.00 15 Bituminous Pavement (Driveway) SY 130.0 $ 25.00 $ 3,300.00 I 16 Concrete Pavement (Driveway) SY 86.0 $ 40.00 $ 3,400.00 17 Sawing Concrete Pavement LF 18.0 $ 5.00 $ 100.00 18 Sawing Bituminous Pavement LF 90.0 $ 2.00 $ 200.00 1 10% Contingency $ 10,200.00 I SUBTOTAL $ 111,800.00 26% Indirect Cost and Capitalized Interest $ 29,100.00 I I Total Estimated Project Cost. $ 140,900.00 I I '- City of Arden Hills 2000 Street Reconstruction Program I Alternative B (Cul-de-sac) I CANNON A VENUE CONSTRUCTION (BASED ON 28' F -F) I Unit No. Item Unit Ouantitv Price Extension I 1 Mobilization LS 1.0 $ 5,200.00 $ 5,200.00 2 Bituminous Pavement Removal SY 1,530.0 $ 2.00 $ 3,100.00 I 3 Miscellaneous Removals LS 0.05 $ 20,000.00 $ 1,000.00 4 Common Excavation CY 1,738.0 $ 6.50 $ 11,300.00 5 Select Granular Base (12") CY 890.0 $ 12.00 $ 10,700.00 I 6 Aggregate Base CL 5 (8") CY 610.0 $ 20.00 $ 12,200.00 7 Bituminous Base Course (2") TON 264.0 $ 30.00 $ 7,900.00 I 8 Bituminous Wear Course (2") TON 264.0 $ 32.00 $ 8,400.00 9 Bituminous Material for Tack Coat GAL 116.0 $ 1.90 $ 200.00 10 Concrete Curb and Gutter (B618) LF 670.0 $ 8.00 $ 5,400.00 . 11 Traffic Control LS 0.05 $ 25,000.00 $ 1,300.00 12 Signage SF 18.0 $ 30.00 $ 500.00 13 Seeding ACRE 0.2 $ 5,000.00 $ 1,000.00 I 14 Sodding SY 1,850.0 $ 3.00 $ 5,600.00 15 Driveway Removal SY 156.0 $ 5.00 $ 800.00 I 16 Bituminous Pavement (Driveway) SY 250.0 $ 25.00 $ 6,300.00 17 Concrete Pavement (Driveway) SY 86.0 $ 40.00 $ 3,400.00 18 Sawing Concrete Pavement LF 18.0 $ 5.00 $ 100.00 I 19 Sawing Bituminous Pavement LF 90.0 $ 2.00 $ 200.00 20 Retaining Wall LS 1.0 $ 15,000.00 $ 15,000.00 I 10% Contingency $ 10,000.00 I SUBTOTAL $ 109,600.00 26% Indirect Cost and Capitalized Interest $ 28,500.00 I Total Estimated Project Cost - $ 138,100.00 I I ~ I I I I I I I . I I I I I I I No. 1 2 3 4 5 6 7 8 9 10 11 12 13 City of Arden Hills 2000 Street Reconstruction Program Alternative B TILLER LANE CUL-DE-SAC CONSTRUCTION Unit Item Unit Quantitv Price Extension Mobilization LS 1.0 $ 2,500.00 $ 2,500.00 Bituminous Pavement Removal SY 492.0 $ 2.00 $ 1,000.00 Miscellaneous Removals LS 0.05 $ 20,000.00 $ 1,000.00 Common Excavation CY 654.0 $ 6.50 $ 4,300.00 Select Granular Base (12") CY 327.0 $ 12.00 $ 3,900.00 Aggregate Base CL 5 (8") CY 218.0 $ 20.00 $ 4,400.00 Bituminous Base Course (2") TON 57.0 $ 30.00 $ 1,700.00 Bituminous Wear Course (2") TON 57.0 $ 32.00 $ 1,800.00 Bituminous Material for Tack Coat GAL 25.0 $ 1.90 $ 100.00 Concrete Curb and Gutter (B618) LF 350.0 $ 8.00 $ 2,800.00 Traffic Control LS 0.05 $ 25,000.00 $ 1,300.00 Retaining Wall LS 1.00 $ 15,000.00 $ 15,000.00 Sodding SY 2,100.0 $ 3.00 $ 6,300.00 10% Contingency $ 4,600.00 SUBTOTAL $ 50,700.00 26% Indirect Cost and Capitalized Interest $ 13,200.00 Total Estimated Project Cost - $ 63,900.00 I \ I I I I I I I . I I I I I I. I No. 1 2 3 4 5 6 7 8 9 10 City of Arden Hills 2000 Street Reconstruction Program Alternative A INGERSON ROAD STORM SEWER CONSTRUCTION (BASED ON 32' F-F) Unit Item Unit Ouantitv Price Extension Mobilization LS 1.0 $ 11,800.00 $ 11,800.00 12" RCP LF 444.0 $ 25.00 $ 11,100.00 15" RCP LF 300.0 $ 30.00 $ 9,000.00 36" RCP LF 801.0 $ 60.00 $ 48,100.00 42" RCP (Arch) LF 913.0 $ 100.00 $ 91,300.00 Catch Basin (2' x 3') EA 17.0 $ 1,200.00 $ 20,400.00 Manhole (48") EA 1.0 $ 2,500.00 $ 2,500.00 Manhole (60") EA 1.0 $ 3,000.00 $ 3,000.00 Manhole (72") EA 3.0 $ 4,000.00 $ 12,000.00 Manhole (84") EA 3.0 $ 5,000.00 $ 15,000.00 10% Contingency $ 22,400.00 SUBTOTAL 26% Indirect Cost and Capitalized Interest $ 246,600.00 $ 64,100.00 Total Estimated Project Cost $ 310,700.00 I ~ I I I I No. t ~ 3 I 4 5 I ~ 8 .9 Ii I I I I I I City of Arden Hills 2000 Street Reconstruction Program Alternative A HAMLINE A VENUE STORM SEWER CONSTRUCTION (HAMLINE AVE TO INGERSON ROAD) (BASED ON 32' F-F) Unit Item Unit Quantity Price Extension Mobilization LS 1.0 $ 3,300.00 $ 3,300.00 12" RCP LF 100.0 $ 25.00 $ 2,500.00 15" RCP LF 288.0 $ 30.00 $ 8,600.00 21" RCP LF 270.0 $ 36.50 $ 9,900.00 24" RCP LF 415.0 $ 42.00 $ 17,400.00 Catch Basin (2' x 3') EA 6.0 $ 1,200.00 $ 7,200.00 Manhole Catch Basin (60") EA 4.0 $ 3,000.00 $ 12,000.00 Manhole (60") EA 1.0 $ 3,000.00 $ 3,000.00 12" RCP Apron and Trashguard LS 1.0 $ 1,000.00 $ 1,000.00 10% Contingency $ 6,400.00 SUBTOTAL 26% Indirect Cost and Capitalized Interest $ 70,300.00 $ 18,300.00 Total Estimated Project Cost - $ 88,600.00 I '- I I I I I I I . I I I I I I I No. 1 2 3 4 5 6 City of Arden Hills 2000 Street Reconstruction Program Alternative A HAMUNE FRONTAGE ROAD STORM SEWER CONSTRUCTION (INGERSON ROAD TO TILLER LANE) (BASED ON 28' F-F) Unit Item Unit Quantity Price Extension Mobilization LS 1.0 $ 600.00 $ 600.00 Connect to Existing Storm Sewer EA 1.0 $ 1,500.00 $ 1,500.00 36" RCP LF 36.0 $ 60.00 $ 2,200.00 Manhole (60") EA 1.0 $ 3,000.00 $ 3,000.00 Catch Basin (2' x 3') EA 2.0 $ 1,200.00 $ 2,400.00 12" RCP LF 43.0 $ 25.00 $ 1,100.00 10% Contingency $ 1,100.00 SUBTOTAL 26% Indirect Cost and Capitalized Interest $ 11,900.00 $ 3,100.00 Total Estimated Project Cost. $ 15,000.00 I \t I I I I I I I . I I I I I I I No. 1 2 3 4 5 6 7 8 City of Arden Hills 2000 Street Reconstruction Program Alternative A CARLTON DRIVE STORM SEWER CONSTRUCTION (BASED ON 28' F-F) Unit Item Unit Ouantity Price Extension Mobilization LS 1.0 $ 2,500.00 $ 2,500.00 Remove Storm Sewer Pipe LF 300.0 $ 5.00 $ 1,500.00 Remove Storm Sewer Structure EA 6.0 $ 500.00 $ 3,000.00 12" RCP LF 200.0 $ 25.00 $ 5,000.00 21" RCP LF 571.0 $ 36.50 $ 20,800.00 Catch Basin (2' x 3') EA 6.0 $ 1,200.00 $ 7,200.00 Manhole (48") EA 2.0 $ 2,500.00 $ 5,000.00 Manhole (60") EA 1.0 $ 3,000.00 $ 3,000.00 10% Contingency $ 4,800.00 SUBTOTAL 26% Indirect Cost and Capitalized Interest $ $ 52,800.00 13,700.00 Total Estimated Project Cost - $ 66,500.00 I '- I I I I I I I . I I I I I I I No. 1 2 3 4 5 6 7 City of Arden Hills 2000 Street Reconstruction Program Alternative A CANNON A VENUE STORM SEWER CONSTRUCTION (BASED ON 28' F-F) Unit Item Unit Ouantity Price Extension Mobilization LS 1.0 $ 1,300.00 $ 1,300.00 Connect to Existing Storm Sewer EA 1.0 $ 1,500.00 $ 1,500.00 12" RCP LF 80.0 $ 25.00 $ 2,000.00 15" RCP LF 375.0 $ 30.00 $ 11,300.00 Catch Basin (2' x 3') EA 3.0 $ 1,200.00 $ 3,600.00 Manhole (48") EA 1.0 $ 2,500.00 $ 2,500.00 Manhole Catch Basin (48") EA 1.0 $ 3,000.00 $ 3,000.00 10% Contingency $ 2,500.00 SUBTOTAL 26% Indirect Cost and Capitalized Interest $ $ 27,700.00 7,200.00 Total Estimated Project Cost - $ 34,900.00 I \. I I I I I I I . I I I I I I I No. 1 2 3 4 5 6 7 City of Arden Hills 2000 Street Reconstruction Program Alternative A FERNWOOD STREET STORM SEWER CONSTRUCTION (BASED ON 28' F-F) Unit Item Unit Ouantitv Price Extension Mobilization LS 1.0 $ 1,520.00 $ 1,500.00 Remove Storm Sewer Pipe LF 347.0 $ 5.00 $ 1,700.00 Remove Storm Sewer Structure EA 3.0 $ 500.00 $ 1,500.00 12" RCP LF 67.0 $ 25.00 $ 1,700.00 27" RCP LF 360.0 $ 48.00 $ 17,300.00 Catch Basin (2' x 3') EA 2.0 $ 1,200.00 $ 2,400.00 Manhole Catch Basin (60") EA 1.0 $ 3,000.00 $ 3,000.00 10% Contingency $ 2,900.00 SUBTOTAL 26% Indirect Cost and Capitalized Interest $ $ 32,000.00 8,300.00 Total Estimated Project Cost - $ 40,300.00 I ~ I I I I I I I . I I I I I I I No. I 2 3 4 5 6 City of Arden Hills 2000 Street Reconstruction Program Alternative A FERNWOOD COURT STORM SEWER CONSTRUCTION (BASED ON 24' F-F) Unit Item Unit Quantitv Price Extension Mobilization LS 1.0 $ 600.00 $ 600.00 Remove Storm Sewer Pipe LF 50.0 $ 5.00 $ 300.00 Remove Storm Sewer Structure EA 1.0 $ 500.00 $ 500.00 15" RCP LF 205.0 $ 30.00 $ 6,200.00 Catch Basin (2' x 3') EA 1.0 $ 1,200.00 $ 1,200.00 Manhole Catch Basin (48") EA 1.0 $ 2,500.00 $ 2,500.00 10% Contingency $ 1,100.00 SUBTOTAL 26% Indirect Cost and Capitalized Interest $ $ 12,400.00 3,200.00 Total Estimated Project Cost - $ 15,600.00 I ~ I I I I I I I . I I I I I I I No. 1 2 3 4 5 6 7 8 City of Arden Hills 2000 Street Reconstruction Program INGERSON NEIGHBORHOOD POND A CONSTRUCTION Unit Item Unit Quantity Price Extension Mobilization LS 1.0 $ 3,800.00 $ 3,800.00 Clearing and Grubbing ACRE 0.7 $ 20,000.00 $ 14,000.00 36" Pipe Apron EA 2.0 $ 2,000.00 $ 4,000.00 42" Pipe Apron EA 1.0 $ 2,500.00 $ 2,500.00 Control Outlet EA 1.0 $ 5,000.00 $ 5,000.00 Rip Rap CY 27.0 $ 53.50 $ 1,400.00 Pond Excavation CY 6,582.0 $ 5.50 $ 36,200.00 36" RCP LF 102.0 $ 60.00 $ 6,100.00 10% Contingency $ 7,300.00 SUBTOTAL 26% Indirect Cost and Capitalized Interest $ 80,300.00 $ 20,900.00 Total Estimated Project Cost - Pond A Construction $ 101,200.00 I '- I I I I I I I . I I I I I I I No. 1 2 3 4 5 6 7 8 9 10 11 City of Arden Hills 2000 Street Reconstruction Program INGERSON NEIGHBORHOOD POND B CONSTRUCTION Unit Item Unit Ouantitv Price Extension Mobilization LS 1.0 $ 2,300.00 $ 2,300.00 Clearing and Grubbing ACRE 0.2 $ 20,000.00 $ 3,000.00 Bituminous Pavement Removal SF 1,500.0 $ 2.00 $ 3,000.00 Miscellaneous Removals LS 1.0 $ 2,500.00 $ 2,500.00 Seeding ACRE 0.5 $ 5,000.00 $ 2,500.00 Sawing Bituminous Pavement LF 44.0 $ 2.00 $ 100.00 Control Outlet EA 1.0 $ 5,000.00 $ 5,000.00 Rip Rap CY 27.0 $ 53.50 $ 1,400.00 Pond Excavation CY 2,704.0 $ 5.50 $ 14,900.00 36" Pipe Apron EA 1.0 $ 2,000.00 $ 2,000.00 36" RCP LF 120.0 $ 60.00 $ 7,200.00 10% Contingency $ 4,400.00 SUBTOTAL 26% Indirect Cost and Capitalized Interest $ 48,300.00 $ 12,600.00 Total Estimated Project Cost. Pond B Construction $ 60,900.00 I '- I I I I I I I . I I I I I I I No. 1 2 3 4 5 City of Arden Hills 2000 Street Reconstruction Program Alternative A W A TERMAIN IMPROVEMENTS Unit Item Unit Ouantity Price Extension Mobilization LS 1.0 $ 2,800.00 $ 2,800.00 DIP Fittings lbs 500.0 $ 3.00 $ 1,500.00 Spot Repair! Relocate 6" DIP LF 50.0 $ 40.00 $ 2,000.00 Spot Repair! Relocate 8" DIP LF 50.0 $ 50.00 $ 2,500.00 Relocate Hydrant EA 18.0 $ 2,500.00 $ 45,000.00 10% Contingency $ 5,400.00 SUBTOTAL 26% Indirect Cost and Capitalized Interest $ $ 59,200.00 15,400.00 Total Estimated Project Cost - Watermain Improvements $ 74,600.00 I " I I I I I I I . I I I I I I APPENDIX B PRELIMINARY ASSESSMENT ROLL I I '- I I I I I I I . I I I I I I I City of Arden Hills 2000 Street Reconstruction Program Ingerson Neighborhood Prelimlnarv Assessment Role I t-ron ac el PID Owner Prooertv Address Cost/FF I Feet Assessment Cannon Avenue 343023130011 MICHAEL 0 WODARCK 1323 CANNON AVE $57.50 118.2 $6,794.78 343023130008 PATRICK E BROWN 1301 CANNON AVE $57.50 122.5 $7,042.60 343023130010 DONALD W ERICKSON ETAL 1315 CANNON AVE $57.50 105.0 $6,037.50 343023130009 ROBERT P & KATHLEEN A JOHNSON 1309 CAN NON AVE $57.50 105.0 $6,037.50 343023130015 GORDON E ELMQUIST ETAL 1314 CANNON AVE $57.50 100 $5,750.00 343023130014 ROGER 0 & JO ANN MOBERG 1308 CANNON AVE $57.50 100 $5,750.00 343023130013 WILLIAM A HOLBROOK 1302 CANNON AVE $57.50 92.85 $5,338.88 343023130016 Unknown 1322 CANNON AVE $57.50 138.4 $7,959.15 Cannon Avenue Subtotal 589.1 $50,710.40 Carlton Drive 343023410060 ERIC L LUNDQUIST 1102 CARLTON DRIVE $57.50 82.0 $4,715.00 343023410061 KENNETH F & JACQUL YN S 1106 CARLTON DRIVE $57.50 99.0 $5,692.50 343023410059 TIMOTHY J ARCHBOLD 1133 CARL TON DRIVE $57.50 144.3 $8,297.25 343023410058 RICHARD L & JUDITH A RHEAULT 1141 CARL TON DRIVE $57.50 110.0 $6,325.00 343023410057 THERESE E ROTHMUND 1151 CARLTON DRIVE $57.50 110.0 $6,325.00 343023410056 MARILYN J CARLSON 1159 CARLTON DRIVE $57.50 110.0 $6,325.00 343023410055 DAVID A MAGNUSON ET ALJFEE 1171 CARLTON DR $57.50 110.0 $6,325.00 343023410071 STACY J NELSON 1181 CARLTON DRIVE $57.50 110.0 $6,325.00 343023410053 KRISTY M BURNS 1191 CARL TON DRIVE $57.50 110.0 $6,325.00 343023410052 ROBERT L & SHIRLEY DUBUQUE 1201 CARLTON DR $57.50 174.6 $10,037.78 343023420050 GARY C ABRAHAMSON ETAL 1228 CARL TON DR $57.50 75.0 $4,312.50 343023410062 DENNIS L AND MARTHA J POPP 1110 CARL TON DRIVE $57.50 100.4 $5,774.15 343023420048 WILLIAM E THELEN ETAL 1222 CARLTON DRIVE $57.50 52.4 $3,013.00 343023410043 TIM MURRAY 1216 CARLTON DRIVE $57.50 107.4 $6,172.63 343023410042 DAVID S DRACH 1208 CARL TON DRIVE $57.50 115.0 $6,612.50 343023410063 CHRISTINE K PETERSON 1112 CARLTON DRIVE $57.50 50.0 $2,875.00 343023410064 JAM ES P WELLER 1126 CARL TON DRIVE $57.50 110.0 $6,325.00 343023410065 JOHN E LINDBERG & 1136 CARLTON DRIVE $57.50 110.0 $6,325.00 343023410066 NATHAN M KATHIR 1148 CARLTON DRIVE $57.50 120.0 $6,900.00 343023410067 LOREN A HEUER 1158 CARLTON DR $57.50 120.0 $6,900.00 343023410068 Unknown 1166 CARLTON DR $57.50 120.0 $6,900.00 343023410069 KEITH E EWY ET AL 1176 CARLTON DRIVE $57.50 160.4 $9,223.00 343023410041 ROBERT C & KAY R WITT 1194 CARLTON DRIVE $57.50 167.6 $9,637.00 343023420049 TIM MURRAY 1216 CARLTON DRIVE $57.50 107.4 $6,172.63 Carlton Drive Subtotal 2675.4 $153,834.93 Inaerson Road 343023410002 W K LINDQUIST ET AL 1111 INGERSON ROA[ $57.50 93.3 $5,364.75 343023410003 DAVID L FRITZ 1119 INGERSON ROA[ $57.50 90.0 $5,175.00 343023410004 LYNN M SCHMIDT 1127 INGERSON ROA[ $57.50 90.0 $5,175.00 343023410005 MERLE J BIGGS 1135 INGERSON ROA[ $57.50 90.0 $5,175.00 I ~ I I I I I I I . I I I I I I I City of Arden Hills 2000 Street Reconstruction Program Ingerson Neighborhood Preliminarv Assessment Role I t-romaae PID Owner prooertv Address Cast/FF Feet Assessment 343023410006 JOSE A DIAZ 1143 INGERSON ROAI $57.50 100.0 $5,750.00 343023410007 SUSAN C MENEGHEL 1155 INGERSON ROAl $57.50 100.0 $5,750.00 343023410008 ROBERTA RUTH KINNE 1163 I NG ERSON ROAl $57.50 100.0 $5,750.00 343023410009 JEROME K WASLEY 1 171 INGERSON ROAl $57.50 101.1 $5,810.38 343023410010 CASIMIR E & JANET M SEMLAK 1181 INGERSON ROAI $57.50 152.1 $8,745.75 343023410011 CHARLES C TORREY 1201 INGERSON ROAl $57.50 190.1 $10,930.75 343023410012 WILLARD & CARL YN OLSON 1207 INGERSON ROAl $57.50 100.5 $5,778.75 343023410013 CRISTINE P LEAVITT 1213 INGERSON ROAC $57.50 100.8 $5,796.00 343023420012 DAVID J WILKEN 1225 INGERSON ROAC $57.50 100.6 $5,784.50 343023420013 J LESLIE REINDL 1233 INGERSON ROAC $57.50 100.5 $5,781.05 343023420014 ROBERT K COLE & 1253 INGERSON ROAl $57.50 100.1 $5,755.75 343023420015 DEWEY J & RUTH J WHITMER 1257 INGERSON ROAl $57.50 100.1 $5,755.75 343023420016 LOLA J MURRAY 1261 INGERSON ROAl $57.50 100.1 $5,755.75 343023420017 HARRY L & A ALLISON 1271 INGERSON ROAl $57.50 100.0 $5,750.00 343023420018 JAMES F COX 1287 INGERSON ROAl $57.50 100.0 $5,750.00 343023420019 STEVEN W BOIKE 1295 INGERSON ROAl $57.50 100.0 $5,750.00 343023420020 EUGENE L VANMASSENHOVE & 1303 INGERSON RD $57.50 100.0 $5,750.00 343023420021 VIRGINIA M FORSIDE 1315 INGERSON ROAl $57.50 100.0 $5,750.00 343023420022 ANN CLAYTON 1319 INGERSON ROAl $57.50 100.0 $5,750.00 343023410014 MARY E FLOR 1110 INGERSON ROAl $57.50 105.8 $6,084.08 343023410015 KEITH 0 WILSON ET AL 1120 INGERSON RD $57.50 100.0 $5,750.00 343023410016 LINDA M SWANSON 1124 INGERSON ROAl $57.50 100.0 $5,750.00 343023410017 HOWARD A HASS ET AL 1138 INGERSON RD $57.50 100.0 $5,750.00 343023410018 GARY W ANDERSON 1150 INGERSON ROAI $57.50 150.0 $8,625.00 343023410019 KATHLEEN E STEDMAN 1164 INGERSON ROAl $57.50 150.0 $8,625.00 343023410020 MARY ANN FREY 1174 INGERSON ROA $57.50 185.6 $10,672.00 343023410028 FRANCES F SWENSON 1216 INGERSON RD $57.50 114.6 $6,587.20 343023420026 DOROTHY E VAWTER 1226 INGERSON ROAC $57.50 159.0 $9,142.50 343023420030 JOHN G BULS 1270 INGERSON ROAC $57.50 183.5 $10,551.25 343023420068 GLORIA B KENNEDY 1280 INGERSON ROAC $57.50 135.3 $7,780.33 343023420008 LANCE A MYNDERSE 1292 INGERSON RD $57.50 140.0 $8,050.00 343023420009 MARK R SHEEHAN 1294 INGERSON ROAC $57.50 15.0 $862.50 343023420007 JOHN T & JUDITH A KAUFMAN 1296 INGERSON RD $57.50 100.0 $5,750.00 343023420010 MICHAEL K DOODY 1300 INGERSON ROAC $57.50 20.0 $1,150.00 343023420011 PETER K MELANDER 1298 INGERSON ROAC $57.50 100.0 $5,750.00 343023410027 STEVEN W & MELANIE A FREIMUTH 1200 INGERSON ROAl $57.50 145.6 $8,372.00 343023410029 ROBERT L WOODBURN ETAL 1220 INGERSON CT $57.50 160.0 $9,200.00 343023420027 Unknown 1232 INGERSON CT $57.50 154.4 $8,879.15 343023420029 WILLIAM & CHYRREL KRIVIT 1252 INGERSON ROAl $57.50 184.3 $10,597.25 Inaerson Road Subtotal 4912.4 $282,462.43 I ~ I I I I I I I . I I I I I I I City of Arden Hills 2000 Street Reconstruction Program Ingerson Neighborhood Preliminarv Assessment Role Il-ron a e PID Owner Prooertv Address Cost/FF Feet I Assessment Hamline Avenue 343023420003 FLORAYNE E OLEN 3270 HAMLlNE AVE N $57.50 290.3 $16,692.25 343023420002 RICHARD R HANSON 3254 N HAMLlNE $57.50 202.3 $11 ,632.25 343023430003 ARL YN 0 SOLBERG 3232 HAMLlNE AVE N $57.50 70.0 $4,025.00 343023430002 CURTIS M LARSON 3240 HAMLINE AVE N $57.50 82.3 $4,732.25 343023430004 JAMES L DANIELSON 3238 HAMLlNE AVE N $57.50 70.0 $4,025.00 343023340002 THOMAS F & MARY V LYNCH 3220 HAM LINE AVE N $57.50 81.0 $4,657.50 343023340003 Unknown 3210 HAMLlNE AVE N $57.50 81.0 $4,657.50 343023340004 Unknown 3205 HAMLlNE AVE N $57.50 224.3 $12,897.25 343023340005 Unknown 3200 HAMLINE AVE N $57.50 135.2 $7,774.00 343023340006 Unknown 3195 HAMLlNE AVE N $57.50 110.0 $6,325.00 343023340007 Unknown 3190 HAMLlNE AVE N $57.50 100.0 $5,750.00 343023340008 KATHRYN F & EVELYN A SEXTON 3180 HAMLlNE AVE N $57.50 146.3 $8,412.25 343023340009 FRANK J REKUSKI JR 3170 HAMLlNE AVE N $57.50 80.0 $4,600.00 343023340024 LOWELL J ANDERSON & KATHLEEN A WELTE 3162 HAMLlNE AVE N $57.50 125.0 $7,187.50 343023340012 Unknown 3150 HAMLINE AVE N $57.50 120.0 $6,900.00 343023340013 ROONEY B SCHUMACHER 3140 HAMLlNE AVE N $57.50 75.0 $4,312.50 343023340014 ANDREA PALMQUIST ETAL 3136 HAMLlNE AVE N $57.50 150.0 $8,625.00 Hamline Avenue Subtotal 2142.7 $123,205.25 Fernwood Street 343023410021 I JEROME T OUIMET T 3262 FERNWOOD ST I $57.50 176.5 $10,148.75 343023410023 I HAROLD H ALEXANDER & I 3251 FERNWOOD ST I $57.50 155.2 $8,924.00 Fernwood Street Subtotal 331.7 $19,072.75 Dunlan Street '343023130012 I STEVEN N ZILMER I 3363 DUNLAP ST N I $57.50 I 65.0 I $3,737.50 Dunlag Street Subtotal I 65.0 I $3,737.50 Tiller Lane 343023420043 JOAN M PETERSON 1325 TILLER LANE $57.50 120.8 $6,944.85 343023420065 SCOTT RENNEKE 1326 TILLER LANE $57.50 140.0 $8,051.15 343023410051 Unknown 1212 TILLER LANE $57.50 159.3 $9,162.05 343023410044 ELLA M. MANUEL 1130 TILLER LANE $57.50 104.0 $5,980.00 Tiller Lane Subtotal 524.1 $30,138.05 Grand Total 11240 ~663,161 . Also Pin # 343023420058 . . . .., .t CITY OF ARDEN HILLS MEMORANDUM DATE: November 4, 1999 TO: Terrance R. Post, Interim City Administrator Dwayne Stafford, Public Works Director % 1999/2000 Sanitary Sewer Rehabilitation Project FROM: SUBJECT: Backeround As a result of televising a portion ofthe City's sanitary sewer system each year, staff has identified segments of the City's sewer system needing major rehabilitation. A sizable amount of pipe was rehabilitated in 1998/99. The next area prioritized for rehabilitation is the twelve-inch (12") clay main sewer line that runs east to west from Old Highway 10, approximately 2,300' west behind the new Lake Valentine townhomes. This line has numerous cracked pipes, leaking joints, and root problems and is located in a wet, marshy area. This is the main sewer line serving the Mounds View High School area, as well as a portion of the Chatham neighborhood. The City's Consulting Engineer, Greg Brown, and City staff have agreed that lining this segment would be most feasible, as excavating and replacing the line would necessitate the removal of a one-hundred foot (100') swath of trees and the building of a temporary access road. Currently, the City has a twenty-foot (20') easement for sewer line maintenance. A lateral line is connected to the above-referenced main line, which services approximately half the Chatham area. This line crosses a creek and County Road E-2 and connects to the above line just west of the Lake Valentine townhomes. One segment of the Chatham connection has an estimated one-foot (I ') dip in the line that has resulted in continuous maintenance problems for the Public Works Department. Costs The City Council authorized staff to combine the two (2) referenccd priorities into one project, and use monies budgeted for 1999, and monies proposed for the year 2000 for the project. These monies amount to $250,000 total, including monies proposed for televising, and would come from the City's Sewer Fund. Bids Attached is a memorandum from Mr. Brown regarding bids received for the rehabilitation of the two areas, and for televising a third section of the total eight (8) sections of the City's sanitary sewer system. . . . Memorandum, 1999/2000 Sanitary Sewer Rehabilitation Project Page Two November 4, 1999 The base bid included relining twenty-three hundred feet (2,300') oftwelvc-inch (12") clay main line behind the Lake Valentine townhomes, and televising an additional fifty-thousand (50,000) linear feet of sanitary sewer in the southeast area of the City. Bid Alternate NO.1 was for raising the sagging section of pipe serving the Chatham area. Recommendation The Public Works Director recommends Council adopt Resolution #99-41, Accepting the Low Bid of$251,265.00 by Lametti and Sons for the base project, and Alternate No.1, and authorizing execution of a contract in the matter of the 1999/2000 Sanitary Sewer Rehabilitation Program. . . . &BRW (j A DAMES &. MOORE GrWUp COMPANY November I, 1999 "I-:lrcshn Square -:;:I){l Third Street South _1\'lillllt'ClJ-'olis,I'vlinllCS()L1 :):>41.1 (,]:2 :)71) 0700 Td (,12 37() 1378 Fa'-:. \\"\Vw_brwillc.cOT11 Mr. Terrance R. Post Interim City Administrator City of Arden Hills 4364 West Round Lake Road Arden Hills, MN 55112 RE: 1999 Sanitary Sewer Rehabilitation Project Dear Terry: Bids were received and opened for the above-referenced project on October 28, 1999. Bids were received from three (3) contractors as follows: 1. 2. 3. Contractor Lametti & Sons, Inc. Infrastructure Technologies, Inc. Visu-Sewer Clean & Seal, Inc. Engineer's Estimate Base Bid Amount $175,910.00 $158,580.00 $167,837.00 $200,000.00 BidAlt.1 Amount $ 75,355.00 $116,310.00 $114,360.50 $ 65,000.00 Total Bid Amount $251,265.00 $274,890.00 $282,197.50 $265,000.00 All bids had proper bid guarantees in the amount of ten percent as required by the Project Manual and were verified. The bid from Visu-Sewer Clean & Seal contained a minor error which did not effect the ranking of the bids. The total bid amount from Lametti & Sons, Inc. is approximately 5% below the Engineer's Estimate and reflects a competitive bidding market. Bid tabulations are attached for your information. If the Council elects to award the base bid only, the Jow bidder is Infrastructure Technologies, Inc. The Base Bid amount includes televising of approximately 50,000 linear feet of sanitary sewer within the city and the installation of 2,300 linear feet of pipe lining along the easement north of County Road E-2. The Bid Alternate I amount includes work associated with repairing a segment of sanitary sewer which is improperly aligned resulting in a sag condition. The current sag pipe condition requires frequent maintenance by City staff to keep the line clean and operational. The sag pipe could back up and result in raw sewage to enter the wetland area if it is not cleaned frequently. The contract bid amount for the sag repair includes installing piling supports and replacing the pipe itself if necessary however, if the soils are in good condition upon exposing the pipe, piling supports may not be needed and the final cost of this work could be substantially less than the bid amount. The following is a list of subcontractors that Lametti & Sons, Inc. has indicated will work on the project: Function Subcontractor Televising and Testing and Sealing Infrastructure Technologies Lametti & Sons, Inc. has performed work for the City in the past. Most recently, they constructed the Gateway Boulevard and Gateway Court improvements. Although this project took a long time to complete and a paving punch list item remains to be addressed by the Contractor (the paving was performed by a subcontractor), the utility work performed by Lametti is generally very good. OfficesWorldvvicJc . . . !&BRW A DAMES & MOORE GROUP COMPANY Mr. Terrance R. Post November 1,1999 Page 2 The work included in these this project is well suited to Lametti & Sons and their proposed subcontractor and therefor, it is the opinion of the City Engineer that Lametti & Sons, Inc. is capable of completing the project satisfactorily. If the Council elects to award the hase hid only, Infrastructure Technologies is the low bidder and would be the recommended Contractor along with their subcontractor Insituform Technologies, Inc. Both Infrastructure Technologies and Insituform Technologies have petformed similar work for the City in the past and have petformed satisfactorily. We, therefor recommend the award of the 1999 Sanitary Sewer Rehabilitation Project (with Bid Alternate I) to Lametti & Sons, Inc. for the total amount of $251,265.00. If the Council elects to only award the base bid, the low bid amount would be $158,580.00 as submitted by Infrastructure Technologies, Inc. The project schedule outlined below is based upon award by the City Council on November 8, 1999: A ward Contract Begin Construction Complete Construction November 8, 1999 November 22, 1999 May 26, 2000 Please call me at 373-6479 if you have any questions or need additional information. Sincerely, BRW,INC. Attachment cc: Dwayne Stafford! Arden Hills Nick LandwerfBRW Mark LynchfBRW Frank TicknorfBRW File 37951-011-0101 offices Worldwide . . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 99-41 A RESOLUTION ACCEPTING BID AND AUTHORIZING EXECUTION OF CONTRACT IN THE MATTER OF THE 1999/2000 SANITARY SEWER REHABILITATION PROGRAM WHEREAS, pursuant to an advertisement for bids for rehabilitation of various components of the City of Arden I-lills sanitary sewer system, bids were received, opened and tabulated according to law and the attached bids were received complying with the advertisement; and WHEREAS, the City Engineer and Public Works Director have recommended the additional work scope contemplated in Bid Alternate #1 be undertaken with the base contract; and WHEREAS, it appears that Lametti and Sons, Inc. of Hugo, Minnesota is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED by the City Council ofthe City of Arden Hills, Minnesota: 1. The Mayor and City Administrator are authorized and directed to enter into contract with Lametti and Sons, Inc. as approved by the City Attorney, for completion of the 1999/2000 Sanitary Sewer Rehabilitation Program, according to the plans and specifications developed by the City Engineer, including Bid Alternate No. I. 2. The City Administrator is hereby authorized and directed to return forthwith to all bidders the deposit made with their bids upon execution of the above-specified contract. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 8t11 DAY OF NOVEMBER, 1999. ATTEST: DENNIS PROBST, MAYOR TERRANCE R. POST, INTERIM CITY ADMINISTRATOR ~.t . ~~_. .' A~~o(iation of Metropolitan Muni(ipalitie~ RE""-" '~o -, .',.c i '/ i--[ v,!....~. .. 'l..s. DATE: October 19, 1999 OCT 2 0 Jg99 TO: AMM City Managers! Administrators CITym HiLLS FROM: AMMStaff RE: Draft 2000 AMM Policies & Policy Priorities List . Please distribute the enclosed draft of the AMM's 2000 Legislative Policies to your mayor and council. The full membership will have the opportunity to debate and adopt the policies at the Policy Adoption Meeting scheduled for Wednesday, November 17, 1999 at the League of Minnesota Cities (LMC) building from 5-7 p.m. More details regarding the Policy Adoption Meeting will be mailed to you soon. Also, we would appreciate your help in determining the AMM's policy priorities this session. Please ask your city council to review the Policy Priorities List on the back of this memo and indicate the city's official top five priorities -- please only submit one form on behalf of your city. You may bring this list to the Policy Adoption Meeting or fax (651-281-1299) the city's response to the AMM office. Thank you for your assistance! \-;; (; C/p65/poldoclbuUetinlpolbull 00 .p65 . 145 University Avenue West Saint Paul, Minnesota 55103-2044 Telephone: (651) 215-4000 Fax: (651) 281-1299 E-mail: amm@amm145.org CITY: 2000 AMM COMMITTEE POLICY PRIORITIES . Please review the following list of priorities submitted by the AMM's four standing committees and indicate the top five priority policies you think the AMM should spend much of its time and resources on during the 2000 Legislative Session. (Please only submit one form on behalf of your city.) (1 = highest priority; 5 = lowest priority) - I-A Levy Limits (Revenue) - I-B/C LGAlHACA (Revenue) - I-J Revenue Diversification (Revenue) - I-K Class Rate Tax System (Revenue) - I-L Limited Market Value (Revenue) - II-A Mandates & Local Authority (General Legislation) - III-B State Housing Policy (Housing & Econ. Dev.) - III-E Family & Elderly Housing (Housing & Econ. Dev.) . - III-G Tax Increment Finance (Housing & Econ. Dev.) - IIl-K Business Subsidy (Housing & Econ. Dey.) IV -E Growth Management Strategy (Metropolitan Agencies) IV -J Restructuring of Metropolitan Agencies (Metropolitan Agencies) IV-L Parks & Open Space: Operation & Maintenance Capital Funding (Metropolitan Agencies) IV -M Surface & Groundwatcr Management (Metropolitan Agencies) - V-A Transportation Funding (Transportation) - V-B Regional Transit System (Transportation) V-G Motion Imaging Recording System (M.I.R.S.): Traflic Law Compliance (Transportation) - Other: . Association of Metropolitan Municipalities (AMM) 145 University Avenue W, St. Paul, MN 55103 # Fax: (651-281-/299) # Phone: (651-215-4000)