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Home My WebLink AboutCCP 04-10-2000 . F~". ',' "~- · " ,~ , ..... ~~- CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS. MN 55112-5794 AGENDA CITY COUNCIL MEETING, CITY HALL MONDAY, APRIL 10,2000,7:30 P.M. City Philosophy To provide a basic and necessary scope of quality services through the innovative and purposeful use of resources. 7:30 P.M. Call to Order 7:30 P.M. 7:30 P.M. . 7:45 P.M. 7:50 P.M. . 1. 2. Approval of Meeting Agenda 3. Approval of Minutes a. March 13, 2000 Regular Council Meeting b. March 20, 2000 Council Worksession c. March 27,2000 Closed Executive Session Summary d. March 27,2000 Regular Council Meeting 4. Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. a. Claims and Payroll b. Probationary Appointment, Jennifer Chaput, Planner Position 5. Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. PHONE: (651) 633-5676 . FAX (651) 633-7839 AGENDA - PAGE TWO CITY COUNCIL MEETING, CITY HALL MONDAY, APRIL 10,2000,7:30 P.M. 7:55 P.M. 8:20 P.M. 8:30 P.M. 8:45 P.M. 6. Unfinisbed and New Business a. Res. #00-17, St. Katherine Ukrainian Orthodox Church Charitable Gambling Bingo Hall, Premises Permit Application b. Approval of Un budgeted Operating Transfers for 1999 c. West Round Lake Road Phase I, Authorization to Execute an Agreement to Convey Easement d. Pay Request # 1, Sanitary Sewer Rehab Project, Lametti & Sons, Inc. 7. Administrator Comments a. Cleveland Avenue Bridge Cost Increase b. City Administrator Six-Month Probationary Review Preparation, May 10, 2000 8. Council Comments 9. Adjourn The above times may vary depending upon length of issue discussion. . . . 04/07/00 FRI 10:53 FAX 6126337839 City of Arden Hills ~001 . TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT ********************* *** TX REPORT *** ********************* 2047 6123701378 BRW. INC. 04107 10: 50 00'48 3 OK . . 04/07/00 FRI 10:49 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills 141 001 ********************* *** TX REPORT *** ********************* 2046 6461220 KMWB WB23 MPLS M 04/07 10: 48 00'44 3 OK 04/07/00 FRI 10:35 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . City of Arden Hills ~001 ********************* *** TX REPORT *** ********************* 2039 6124219511 04/07 10: 34 00'45 2 OK 04/07/00 FRI 10:44 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . City of Arden Hills ~001 **$$$**************** *** TX REPORT *** ********************* 21144 2279371 04/07 10:43 00'38 2 OK 04/07/00 FRI 10:48 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION lD ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills Jg]001 ********************* *** TX REPORT *** ********************* 2045 4821262 04107 10: 47 00'52 2 OK 04/07/00 FRI 10:42 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . City of Arden Hills ~001 ********************* *** TX REPORT *** ********************* 2043 4810551 04/07 10:42 00'38 2 OK 04/07/00 FRI 10:41 FAX 6126337839 TRANSMISSION OK TXlRX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . City of Arden Hills Ii!I 001 ********************* *** TX REPORT *** ********************* 2042 6333846 04/07 10:40 01'16 2 OK 04/07/00 FRI 10:37 FAX 6126337839 TRANSMI SS ION OK TX/RX NO CONNECTION TEL CONNECTION In ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills ~001 ********************* *** TX REPORT *** ********************* 2041 6339550 04107 10: 37 00'39 2 OK 04/07/00 FRI 10:36 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills 141 001 ********************* *** TX REPORT *** ********************* 2040 6286833 04/07 10:35 00'40 2 OK e . e DRAFT CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING MARCH 13, 2000 7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDERlROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:30 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Absent: None. Also present were City Administrator, Joe Lynch; Public Works Director, Dwayne Stafford; City Accountant, Terrance Post; Parks and Recreation Director, Tom Moore; Recreation Program Supervisor, Michelle Olson; City Engineer, Greg Brown, BRW; Associate Planner, Nancy Randall; and Recording Secretary, Mary Mullen. ADOPT AGENDA MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to adopt the agenda for the March 13, 2000, regular City Council meeting, with the following change: Item 6c, Commendation of Public Works Maintenance Department Employees, moved above Item 6a, Planning Cases. The motion carried unanimously (5-0). APPROVAL OF MINUTES A. February 22, 2000 Council Worksession. Councilmember Larson requested the following changes: On page 5, under Public Works Department, 2nd paragraph, last line, replace "in" with "is". On page 6, under Mayor Probst, 3rd paragraph, sentence should read "Mayor Probst and the Councilmembers concurred with the Job Description. . . " Councilmember Rem requested the following change: On page 3, 5th paragraph, last line, replace "recently zoned" with "recently created and awaiting zoning". MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion to approve the meeting minutes ofthe February 22, 2000 Council Worksession, as amended. The motion carried unanimously (5-0). DRAFT 2 ARDEN HILLS CITY COUNCIL - MARCH 13,2000 CONSENT CALENDAR A. B. Claims and Payroll Receive 1999 Treasurer's Report e MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda. There were no public comments. UNFINISHED AND NEW BUSINESS A. Commendation, Pubtic Works Maintenance Department Employees, Mike Schifsky and Fred Reed Mayor Probst invited Public Works Director Dwayne Stafford to address the Council. Mr. Stafford presented Public Works Maintenance Department Employees Mike Schifsky, who joined the staff in March 1980, and Fred Reed, who joined the staff in April 1978. He stated . these employees had recently developed a transparent Lexan door for use on the City's largest snowplows, which provides improved visibility for the plow drivers. Mr. Stafford stated the employees' ingenuity was noticed by a representative of the League of Minnesota Cities' Loss Control Department, who recently inspected the Public Works Facility and was impressed by these employees' excellent work on such a beneficial project. Mayor Probst commended the employees on behalf of the City Council and residents, and thanked them for the excellent idea. He expressed his hope that the invention will be passed on for utilization by other communities through the League of Minnesota Cities. He thanked the employees for their ingenuity and cooperation. He added his personal thanks and commendation. B. Planning Cases 1. Case #00-12, Lawrence Erickson, Rear Yard Variance Ms. Randall explained that the applicant was requesting approval of a rear yard setback variance (20 feet proposed, when 30 feet is required) for a 16 by 32 foot garage addition on a single- family lot zoned R-2. The proposed garage addition is 16 by 32 feet (512 square feet). The applicant currently has a 22 by 24 foot (528 square foot) two-car garage. The applicant desires to build a longer garage to allow for a workshop area in the rear of the garage. . e . . ARDEN HILLS CITY COUNCIL - MARCH 13,2000 DRAFT 3 With regard to circumstances unique to the property, staff found the property in question meets all the minimum dimensional and area standards except the 120 foot depth requirement. The current house and garage meet the required setbacks. The garage addition can be expanded east three more feet without requiring a variance allowing for a 19 by 24 foot (456 square foot) garage addition. There is room for an addition to the west; however, the garage addition would not work well with the existing interior configuration. The applicant currently has a 22 by 24 foot (528 square foot) two-car garage. The proposed addition is 16 by 32 feet (512 square feet) for a total of 1,040 square feet of garage space. The City Ordinance does not restrict the size of attached garage space. It does, however restrict detached garages to 728 square feet. Ms. Randall advised that the Planning Commission recommends denial of Planning Case #00-12, rear yard variance for a garage addition based on the "Findings - Rear Yard Setback Variance" section of the staffreport dated March 1, 2000. Mayor Probst asked whether a variance is required for the alternative site plan. Ms. Randall confirmed a variance is not required. Mayor Probst noted, for the benefit of the applicant, that the request could not be resubmitted for 6 months if the Council denies it. Ms. Randall added that the applicant could only reapply if the configuration was modified. Mr. Lawrence Erickson, 1860 Indian Place, stated that he prefers his proposal, which is more attractive and a better investment. He added the unusually short depth of his property requires him to obtain the variance. Councilmember Larson asked how much ofthe current garage could be used for a workshop. Mr. Erickson stated that he works on hobby cars, and requires at least a 22 foot deep garage for the workshop to be attached. Councilmember Aplikowski asked whether the cul-de-sac on which the home is situated is elevated above the homes to its south. Mr. Erickson stated the southerly lots are above the cul- de-sac, adding those homes are situated to the front of their lots. Mayor Probst asked why the applicant is opposed to the alternative plan in which the workshop would be located to the side. He added, in his opinion, this plan would be more consistent with the design of the existing home with regard to roofing and lines. Mr. Erickson stated he didn't believe he would like the appearance. Mayor Probst stated that a hardship must be identified for the variance to be granted. He noted that the applicant has some options, and in his opinion it is difficult to determine a hardship. Paul Treis, the applicant's neighbor, expressed concern that the proposed site plan depictions contain inaccuracies with regard to his property and home. He added the proposed addition would encroach upon his property line and affect the property values of all the homes on the cul- de-sac from an appearance standpoint. He expressed concern that this variance would create a precedence, and requested the Council take more time to study the issue. ARDEN HILLS CITY COUNCIL - MARCH 13,2000 DRAFT 4 Councilmember Aplikowski stated the proposal presents the cleanest line and will not deter from the neighbor's view. She noted the proposal does not hamper other neighbors, and the applicant has the right to enjoy his property in this way. e Councilmember Grant stated the applicant has the ability to utilize his property in this way under the zoning laws, and the proposal is the less intrusive option. Mayor Probst stated he could not support the variance request, as he is unable to identify a hardship in this case. Councilmember Grant asked whether the hardship could apply to the neighbors as well as the applicant. Ms. Randall stated the hardship applies to the property and not to the property owner or any other person. Councilmember Larson stated he opposes granting this variance due to lack of hardship and the fact that other options exist. Councilmember Rem stated she could not support the variance as no hardship exists, and the alternative proposal should be reviewed. Councilmember Aplikowski stated the irregular shape of the lot could be considered a hardship for the applicant, and reiterated her support of granting the variance. Councilmember Aplikowski moved, seconded by Councilmember Grant to approve e Planning Case #00-12, Rear Yard Variance (20 feet proposed when 30 feet is required) for a garage addition based on the "Findings - Rear Yard Setback Variance" as contained in the Staff report dated March 1,2000. The motion failed (2 ayes, Aplikowski, Grant - 3 nays, Probst, Larson, Rem). Mayor Probst noted the variance was not denied, adding the applicant could present alternatives or new information ifthey wished. He added the Council could move to deny the variance, after which the applicant could not reapply for 6 months. Mr. Erickson thanked the Council for their consideration. 2. Case #00-13, Julie Schumacher, Special Use Permit (Class II Home Occupation) Ms. Randall explained that the applicant was requesting approval of a Special Use Permit (Class II Home Occupation) for a personal training studio in a single family lot zoned R-2. The home is located at 1932 West County Road E and was remodeled in 1994 to include a workshop area behind the existing two-car garage. The applicant has a purchase agreement on the home and would like to use the workshop area for a training studio. The City has several business permitted as a Class I Home Occupation and only one (Arden Hills Nursery) with a Special Use Permit. . e e . ARDEN HILLS CITY COUNCIL - MARCH 13, 2000 DRAFT 5 Ms. Randall reviewed the conditions required for approval of a Class II Home Occupation as contained in Zoning Ordinance Section VI, B, 3, a, which states home occupations are allowed as either accessory uses or special uses depending on the characteristics of the operation. Ms. Randall reviewed Zoning Ordinance Section VI, B, 3, c which states Class II Special Accessory Home Occupations may be allowed by Special Use Permit if they meet the conditions stipulated for all Home Occupations and the following conditions: I. The primary business activity shall be conducted by an occupant of the residence; 2. One person not residing in the residence may be employed to assist in the business activity; 3. It does not occupy more than thirty-three percent of the floor area of the dwelling; 4. It has a limited number of patrons visiting the premises; 5. Off-street parking for no more than two additional vehicles than those required by the occupants shall be permitted; on-street parking shall not be used to satisfy required parking; 6. It requires delivery of products to the premises no more than once per day. Ms. Randall advised that the area is sound proofed, however, the nature of the business may require music which should be kept to a minimum as to not disturb neighbors. Staff suggested setting hours of operation. Ms. Randall explained that the applicant plans to occupy the residence and does not plan to have other employees at this time. Clients would be dealt with on a one-on-one basis, however, there could be an overlap, thus causing two clients at the same time for a short period of time. The clients could also have someone waiting for them, thus causing a third person. The property has ample parking for three patrons along with the applicant's vehicles. The business does not require the delivery of products. The training studio is 24 by 36 feet (864 square feet). The dwelling is 3,516 square feet (including the garage and studio area). The studio would be 24.5 percent of the dwelling, which is below the maximum 33 percent allowed. Ms. Randall advised that the Planning Commission recommend approval of Planning Case #00- 13, Special Use Permit for a personal training studio with eight conditions. Mayor Probst asked whether the applicant was comfortable with all the conditions stipulated by staff. Ms. Julie Schumacher stated she is comfortable with the conditions, adding the building is soundproofed and the windows can not be opened. Councilmember Larson moved, seconded by Councilmember Grant, to approve Planning Case #00-13, Special Use Permit for a personal training studio with the following conditions: I. Music be kept to a minimum as to not disturb neighbors and windows shall remain closed during sessions. Applicant must reside in the house. No more than one person can assist with the business. 2. 3. ARDEN HILLS CITY COUNCIL - MARCH 13,2000 PC"'" f~ '};. IT ,;"' 6 4. 5. 6. 7. 8. 9. No more than three patrons visiting the premises at a time Hours of operation be between 5:30 a.m. and 9 p.m. No street parking of patrons. Review of Special Use Permit by City Council every two years. All required permits be obtained. No business signs shall be allowed on the premises. e The motion carried unanimously (5-0). 3. Case #00-14, Chuck Mertensotto, Coruer Side Yard Variance Ms. Randall explained that the applicant was requesting approval of a comer side yard setback variance (8 feet proposed, when 40 feet is required) for a porch addition on a single-family lot zoned R-2. The proposed porch addition is 183 square feet running along the front and side of the home. The applicant currently has an 8 by 30 foot (240 square foot) porch on the rear of the home. The applicant desires to build a porch on the street side to enhance the property. This is currently a rental property. To date, little information has been compiled regarding historic sites or buildings in Arden Hills having architectural/visual interest. Investigation with the Minnesota Historical Society and Ramsey County Historical Society has identified only one site. This house, known as the Charles Perry house, has been designated as a possible nominee for the National Register of Historic Places. Further research, as well as community interest, is required before actual placement on the National Register of Historic Places is pursued. The home currently does not have any historic restrictions or reviews for modifications. e Ms. Randall noted the house is not square to the road and explained that the shorter side of the property is considered the front, noting both the front and sides of a comer lot require a 40 foot setback so the comer side setback is not currently being met. With regard to circumstances unique to the property, staff found the house currently is 15.37 feet (where 40 feet is required) from the easement line. The house was built (moved) prior to the current setback restriction. Ms. Randall explained that the variance could be reduced by eliminating the 8 by 14-foot section on the northeast. She presented an overview diagram of the house structure and how a porch could be configured which would not present as much of an impact. She advised that it appears at one time (due to some existing footings) there was a porch approximately 5 by 8 feet in front of the door. Any front entryway will require a variance. Because of that, staff felt the porch could be placed in that location but not wrapped around the building. Ms. Randall stated Lake Johanna Boulevard currently has a 66' right-of-way; however, may be reconstructed and may shift somewhat but the exact alignment is not yet known. She asked the City Council to keep that in mind when considering structure locating closer to Lake Johanna Boulevard. . e e e ARDEN HILLS CITY COUNCIL - MARCH 13,2000 D.'O fie, F. T "lj,.l"'~ . 7 Ms. Randall advised that the Planning Commission recommends approval of Planning Case #00- 14, corner side yard variance for a porch addition based on the "Findings - Corner Side Yard Setback Variance" section of the staff report dated March I, 2000, and with the following modification: I. Eliminate the 8 by 14-foot section on the northeast side thus only needing a 12-foot setback where a 40 foot setback is required. Mayor Probst invited Mr. Chuck Mertensotto to address the Council. Mr. Mertensotto stated the home is on one of the most visible pieces of property in the City and is being remodeled inside and out. He added the 8 x 14 foot section was a result of attempting to break up the north side of the home. Mr. Mertensotto stated the home has no defined front entrance, which is a hardship. He added there is no place to enjoy the lake views from the home. He noted he had contacted Ramsey County with regard to future road construction on Lake Johanna Boulevard, and he was informed that the County has no plans for that road within the next 5 years. Mayor Probst asked whether the applicant had considered any other locations for the 8 x 14 foot section of the deck. Mr. Mertensotto stated he thought a small seating area on the north side of the home would break up the line ofthe house. Mayor Probst expressed concern with regard to the degree of encroachment. He added that the roadway would require construction at some point in the future. He expressed his support of the Planning Commission's modification, requiring the elimination of the 8 x 14 foot section of deck. Councilmember Larson stated he is glad to see work being done on the home. He added that the applicant seems to be indicating that his design is not final, and asked what the applicant required if the Council was not inclined to approve the variance. He stated the deck might be designed to extend out in a triangular shape on the southeast corner of the house. Mayor Probst expressed concern that the applicant's proposal may not be final, adding the Council would not want to proceed with such a significant variance if the applicant is unsure whether the construction would take place. He suggested the Council might hold the variance over, or send the issue back to the Planning Commission. Mr. Mertensotto stated his neighbors have expressed their approval of breaking up the length of the home along the north side. Mr. Lawrence Erickson, 1860 Indian Place, stated he is a neighbor of the applicant, and he believes that corner of the home could be very aesthetically pleasing and is visible from the beach which will be frequented by non-residents as well as residents. He added it will mean a lot to the City in terms of appearance, and expressed his support of the applicant's request. ARDEN HILLS CITY COUNCIL - MARCH 13, 2000 D"""A'. FT . . "L fj /"f.' -' - - t{~' ., ~"l. .. 8 Ms. Marguerite Jaster stated she lives 3 houses from the applicant on Lake Johanna Boulevard, and added her support to the request. She added the plans would break up the verticality of the _ home. .. Mayor Probst expressed his support of increasing the width of the deck at the home's southeast comer. Councilmember Aplikowski expressed approval of a triangular shaped configuration at the south of the home, but stated she is open to allowing approval of a variance. Mr. Mertensotto agreed to review the site plan and decide upon some options for the north side of the home. Mayor Probst stated that City staff could work with him on alternative plans. Councilmember Grant moved, seconded by Councilmember Aplikowski to table Planning Case #00-14, comer side yard variance until the March 27, 2000 Regular Council meeting. The motion carried unanimously (5-0). 4. Case #00-15, Robert Aleksander, Rear Yard Variance Ms. Randall explained that the applicant was requesting approval of a rear yard setback variance (23 feet 6 inches proposed when 30 feet is required) for a room and deck addition on a single- family lot zoned R-l. The proposed porch addition is a 500 square foot addition running along the backside of the home. The home was constructed in 1988 with three patio doors facing out the back of the home. When the home was built, the Zoning Ordinance required a 30-foot rear yard setback, which is the same as required today. The home was placed 35 feet 6 inches from the rear properly line. e The applicant has stated that due to the interior configuration and location of the existing patio doors, this seems the most feasible location for a deck and room addition. The home currently meets all setback requirements. The lot is very wide, allowing for expansion on either side of the home. The rear of the home borders land owned by the U.S. Fish and WildFfe Service, which surrounds Round Lake. The area between the ordinary high water mark and the rear properly line is about 200 feet. Zoning Ordinance Section VI, C, d, requires a 75-foot setback from the ordinary high water mark. The proposed porch and deck meet the 75-foot setback requirement. Zoning Ordinance Section VI, C, 2, a, allows features which are part of the principal structure, including but not limited to eaves, cantilevered areas, cornices, canopies, awnings, decks, balconies, steps, ramps, fire escapes, and chimneys. These may extend three feet into the required front, side, and rear setbacks but in no case shall the setback to these encroachments be less than six feet. This would allow for an 8 foot 6 inch to an 11 foot 8 inch deck addition across the back without needing a variance. A room addition or porch does not qualify for the three- foot exception. With regard to circumstances unique to the property, staff found the properly borders properly _ owned by the U.S. Fish and Wildlife Service for protection of Round Lake. There is over 200 .. feet between the deck and porch area and the ordinary high water mark. The variance can be ARDEN HILLS CITY COUNCIL - MARCH 13, 2000 D'~t" F T ! rd..~:;: i\~.. .. , ".\\ .'"",,\ ' e 9 reduced or relocated to either side of the home without needing a variance, however, the proposed room addition Would not be allowed and the deck would be very small. The CillTent homeowner was not the original homeowner of this property. There are no remarks on the original building permit indicating that the builder was told that a deck Would not be allowed from the three patio doors. Other properties in the immediate area have decks in the rear of the home, however, variances were not needed. It does not appear that the neighbors would be impacted by this addition due to the large lot size and no neighbor to the rear of the property. Ms, Randall advised that the Planning Commission recommends approval of Planning Case #00- 15, rear yard variance for an addition of deck based on the "Findings _ Rear Yard Setback Variance" section of the staff report dated March l, 2000, and with the fOllowing condition: 1, If the structure were damaged in excess of the building code threshold for damage, the variance would no longer be valid. Ms, Toni Halverson stated she and her husband purchased the property with 3 sliding glass patio doors, which lead to nowhere, and they wish to be able to use them. Councilmember Grant moved, seconded by Councilmember Aplikowski to approve Planning Case #00-15, rear yard variance (23 feet 6 inches where 30 feet is required) for an addition of deck based on the "Findings - Rear Yard Setback Variance" section of the staff report dated March 1, 2000, and with the following condition: . l, If the structure were damaged in excess of the building code threshold for damage, the variance would no longer be valid. The motion carried unanimously (5-0). Councilmember Larson asked whether the structure damage condition could be included in the City code as a standard part of all variance requests, Ms. Randall agreed that the condition could be included in all variances, 5. Josephine East Development, Road Request City Administrator Lynch stated the Lake Josephine East developers had expressed an interest in expediting an agreement with residents affected by the road easement and construction plans for this development. He added that the developers, Mr. Evertz and Mr, Rekuski, were given a 24- month time period in which to negotiate with Ms. Dee Rushenberg, 3168 Shoreline Lane, and Mr. and Mrs. Wesslund, 3 1 67 Shoreline Lane, for acquisition of their property to the City of Arden Hills for the extension of Shoreline Lane. e Mr. Lynch stated the developers have indicated they have been unable to reach a resolution with the residents in question and requested assistance from the City with regard to condemnation procedures. He added the developers felt the neighbors were deliberately dragging their feet. He noted the residents have 12 months to arrive at an agreement with the developer, adding this does not appear to be likely. ARDEN HILLS CITY COUNCIL - MARCH 13,2000 D"""" 11\;. il='T' \ J; \;1:; ~.ll." , -"3',';' .., ~~ 1.:::- .... 10 Moy"' Pro"" ""oo th, Ci'Y bOO iruli""oo "'" othcr opti"'" "",Id "., _d=' if 00 ... oo~l"ion w'" ,,,,,hoo "'"' 2 y= hod p~"", Jfu odd,d th, Cooncil ""old ,"""" "'" .. developer to enter an agreement with the City ensuring all costs would be covered by the developer. He noted the potential outcome of the situation would be legal action, which would result in a decision, based on the appraised value of the properties. Mayor Probst stated he would not support expenditure of City funds for such legal action, adding the situation needs to be resolved and brought to closure and the easements must be captured correctly. . Councilmember Grant asked whether Shoreline Lane proceeds all the way up to the development. Ms. Randall stated the road is short ofthe RekuskilEvertz development by 14 feet. She added the portion on the end (approximately 60') is not owned by the City but has been maintained by the City for at least 15 or 20 years. Councilmember Larson asked whether there is anything to be gained by letting the situation go the entire 24 months before taking action. Mr. Lynch stated City staffis working on this issue and hopes it will be resolved soon. Councilmember Rem stated the 24-month period was a condition that did not require City involvement throughout the entire period, but was instigated to give the parties involved some time to gather information and resolve issues. She added she would not support abandoning the 24-month stipulation simply because no progress is being made. e Don Evertz, Lake Josephine East Development, expressed frustration that there has been no progress made since the 24 months period began. He added he will not be able to commence construction, and he does not want to wait another 12 months to resolve the problem. Councilmember Larson stated the previous council minutes reflect Councilmember Rem's recollection, adding the minutes state the Council might wish to consider condemnation at the end of the 24-month period. Ms. Dee Rushenberg, 3168 Shoreline Lane, stated the developers made an offer in June 1999, which was not an offer to settle, and was not acceptable. She added she is not actively seeking to sell her property and the situation has no benefit for her. She noted the developer's offer does not reflect property values in the neighborhood. Mayor Probst stated that Ms. Rushenberg should present a counter-offer to the developers to _ tho n"o""o" m<Wi", ~nng. M', R"hoob"" "",d "'" _'oP"" did 00' 'n<1i"'" th', wanted to negotiate. Mayor Probst stated if the issue were not resolved it would end up in a court oflaw. Mr. Evertz stated he has never received a counter-offer from the residents, and requested a a """Iin' "., im_ on ,,,., =id"'" 10 ,,"",d, him wi" "fi,n<', whi,h ,,,., =id<n~ wncld .. find acceptable. . ARDEN HILLS CITY COUNCIL - MARCH 13, 2000 ~~\.."""..':.. .~. r., ,. T ~,Ii, ~.~ri f ,~~ p~ (,~ 11';" ii \~ 1f"-"'1':~ ~ i 11 Mayor Probst stated the Council was not in a position to arbitrate a decision, but the CounciI will eventually get involved if the parties can not come to some agreement. He added condemnation proceedings would result in legal action and the City should not incur costs in this process. B. City Hall 1. Architectural Alliance, Authorization to Proceed with Rebid of City Hall 2. Authorize City Engineer to prepare plans and specifications for sewer and water connection Councilmember Aplikowski moved and CounciImember Larson seconded a motion to authorize the City Engineer to prepare plans and specifications for sewer and water connection, and to authorize Architectural Alliance to proceed with the rebid of City Hall. The motion carried unanimously (5-0). ADMINISTRA TOR COMMENTS Mr. Lynch stated he had no further comments. COUNCIL COMMENTS e CounciImember Grant stated he attended a recent meeting of the Parks & Recreation Committee, adding the nomination of Jim Johnson for Chair of the Board will be on the next Council Worksession agenda. CounciImember Larson stated he has become aware that the Rice Creek Watershed District has been requiring City easements on wetland projects that come before them for approval. He expressed concern that this policy might cause future problems where wetland easements are concerned. Ms. Randall stated she was aware of the easement in question, adding that issue was resolved. She agreed it is a potential problem that should be pursued with Rice Creek Watershed District. Mayor Probst stated this could be a broader issue that will affect many other communities along the watershed district corridor. He added such districts are actively attempting to increase the breadth of their responsibility. Councilmember Aplikowski stated this was discussed at a recent meeting of the Ramsey County League of Cities. CounciImember Larson stated a recent news report highlighted the potential hazards of youth soccer goals that are not anchored. He asked whether the City was aware of this problem. Tom Moore stated all youth soccer goals within the City are anchored. e CounciImember Larson stated the Water Quality Task Force is scheduled to meet Tuesday, March 14. He added they are excited to bring their recommendations to the Council, adding he suggested they might bring a draft document to the Council Worksession. ~',.... LJ W->PfflI ,- ~ ~ . 12 ARDEN HILLS ClTY COUNCIL - MARCH 13, 2000 Councilmember Larson stated the Fire Board meeting will be held Wednesday, March 15 to elect a new chair, approve a 5-year capital improvement plan, and discussing funding for self- . contained breathing apparatuses. Councilmember Larson stated he received a copy of an email from the chair of the Ingerson review committee which was of some concern to him in termS of its tone, and which seemed like an inquisition. He suggested a representative ofthe Council might wish to approach the chair to discuss the Council's expectations. Councilmember Larson expressed concern that he has heard remarks circulating that members of the Council support the Ingerson project because they live in that neighborhood. He stated it is incorrect to make such statements about the Council's intentions and no conspiracy exists within the Council. Mayor Probst suggested that Councilmember Larson might approach the Ingerson committee chair, adding his understanding was that the Council requested the committee bring recommendations for the streets improvement program. He stressed the Council's continued commitment to improving the neighborhood and involving neighbors in solving the problems rather than creating barriers. Councilmember Grant stated he received part of the email in question from the Ingerson committee chair, adding he. had reviewed the text of a letter directed to residents and he had made some comments with regard to the letter's context and tone. He agreed that the chair, Linda Swanson, should be approached about how to proceed with the project. e Councilmember Larson agreed to talk to Linda Swanson with Councilmember Grant. Councilmember Aplikowski asked who should be asked to write a newsletter article about the Ingerson project, which could be a potentially touchy subject. Mayor Probst stated the article should not be handled any differently, adding the article should include basic information about the group. Councilmember Aplikowski stated that had already been done. Mayor Probst stated it would be appropriate to provide an update, include information on upcoming meetings, and identify issues and concerns. Councilmember Grant asked whether minutes would be taken at the meetings. Mayor Probst stated recommendations and actions could be noted. Councilmember Aplikowski stated the Events Committee is very busy with projects regarding City history and researching other cities' 50th anniversary celebrations. She added some interns might be hired to conduct interviews for $3,500, which might be a valid expense. She added such interview tapes would be a valuable resource for the City. Councilmember Aplikowski moved and Councilmember Larson seconded a motion to appoint Douglas Hartford and Derek Hames to the Events Committee. The motion - carried unanimously (5-0). - tit tit e ARDEN HILLS CITY COUNCIL - MARCH 13, 2000 f,"" "0 I" 1"'. f"" '"lr ~" ':',"' i"; '"'" I l:-,,-,^>;I r- '\i 4;""...a.", ~i; 13 Councilmember Rem stated Officer Tim Golden is coordinating the Neighborhood Watch groups and a meeting is scheduled for March 23. She noted that National Night Out would be held August 1,2000. Councilmember Rem noted the Operations and Finance Committee meeting has been canceled for this month as the chair would be out oftown. Councilmember Rem stated she has been discussing the City web site with Mr. Lynch, and a task force is ready to be organized to assist with email. She added the issue of a web site designator is still unresolved. Mayor Probst stated the 1-35W Corridor Coalition would meet March 29 at 6:30 PM at Shoreview City Hall to update the coalition's activities. He encouraged the Councilmembers to attend. Mayor Probst stated an organizational meeting for the Mayor's Workshops will be held March 28 at 7:30 PM. He added he will be unable to attend and offered the Councilmembers the opportunity to do so. Councilmember Aplikowski agreed to attend. Mayor Probst commended City staff for their timely resolution of a sewer back up on Lake Johanna Boulevard. Mayor Probst asked whether the Town Hall meeting would be held in conjunction with the City Hall ground breaking. Mr. Lynch stated that Congressman Bruce Vento would not be available the first week in April. Mayor Probst proposed the meeting be postponed until June. Mayor Probst stated he is pleased to see the number of applicants expressing interest in the Associate Planner position. Mr. Lynch agreed, stating he is impressed by the quality of applicants as well. Mayor Probst stated the Council had received a letter from the St. Louis County Board of Commissioners reviewing the State sales tax rebate program last year. He added the City ought to pursue a sales tax rebate, and requested the Council's consideration. Mayor Probst stated he had received a copy of a video from the County entitled "Ramsey Talks", which highlights the Arsenal property. He invited the Council to view the video. Councilmember Rem stated she had attended a Highway 96/Highway 10 meeting last Wednesday, at which approximately 40 residents shared their comments and considerations. She added the consensus was that Highway 10 should be an overpass, and access was not an issue for the residents. She noted there was not much discussion with regard to project cost. Councilmember Rem stated the representatives from North Heights church were not concerned about access either and they are opposed to ramps as they wish to preserve their property for future expansion. D.. ~\ B....~ /~;\ Ff..-ol'l ~~r' :'~t:P't.t . ARDEN HILLS CITY COUNCIL - MARCH 13,2000 14 Mayor Probst stated he will be unavailable the week of March 20. ADJOURN MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to adjourn the meeting at 10:12 p.m. The motion carried unanimously (5-0). Dennis Probst Mayor Joe Lynch City Administrator NOTICE OF MEETINGS The next regular City Council meeting will be held Monday, March 27 2000 at 7:30 p.m. at the Arden Hills Council chambers. e e . 1'\ e e oR~t \ l\'1EE1'ING l\'1INll1'ES JOIN1' -WOR1<-SESSION OF TilE Crn' couNCiL "'0 pl",,,,,,NG CO,,"ISSlON l\'10NDA y, l\'1ARC\l20, 2000, 4:45 l' .l\'1. ^,ti," ""yo< G"gg L~"" "nod "" ~-J ,~:~';,.,:,~s~X~:':P;$' ,,,,,,,od c,,,",,'menW' """,y M' oW", , VI '" .""m', """m' 1"'''''' "d,'''' c,~ Mmm''''''''''' '0' L y,d" ",'M' i~;'" ,on """, ])a'" Stafford; parks ~d Recreatlo~plrecRtor, I~~ ~~~~~~i~: prog~a111 ~uperVisor, Miche\\e scherbel; AssOclate Planner, l~ancy . an ' 0''''" on' R ",,,mn, ,,,,,,,",,, S W" S",,,,,II ""h ,,,"yo< ,rob' on' Ci~ ''''0-' Tctt'I ,,," - on ""ti", ~ TKD' ,,",,,,,.,,,n "..."..." W"' S." N"do S.., 'T 1 K Duva\\ Anderson &. AssociateS, Inc. Mr. Dean Johnson, of the flrm 0 tz, lng, d ' tud~ nerformed by his organization ....'rD~) ted a sUJUIllar'f of the space nee s SJ r f h (,..... r->' presen. f 'l' 'Th' s study waS an update and revision 0 t e for the proposed malntenance aCl It'f. 1 original study performed in 1992. , , R' Co""" pIon ",,;,in' {\ill! M', Bob '" "h""'" "", bn,flY <",,,-' "" , """1 K ",,,,,lO ,;.a ,,,,,p,,n"" ""iuon " VI ,bbo< __ "" ",w Co"~ ",","'';, ,ro';" "'; :'" mo' ,,,,,pl'" '" 1"'"""" ,,,,,", croro~ M""'O, ""John"'" en' .., ' be'" 10< "', c'~ "" C"'~ '" m'" serVices. Mr. Jo~son stat~ded{\ill! "'; "'~''::'';_'"'' ,,'0""" fun,..b" '0< ",rth" to disCUSS a posslble combln use aCl hJ ' design processes. . Count'f Board of Commissioners had been ~:::'~~: t;~'~1 ';.:~;i;\,:,~:' ,",,'-"'" ",.w ;:::b(;t~) th 'Twin CltleS p..rrny punrnunltlOn . ,_,'n', on' 0"," "0<'" ~'", : ,'" Coon~ __ ,~"" {\ill! """ """", ,,,ign "'''"' proP'''' "',' o,,",o~ ''''', " qo"""'"" "" 'nrth" "",,"" ,W ,h' ,lO ,0' m'" "', C'~ ,,~.ro' ""ro, "", 1CM' 'prop,,", '" ob",",' "". counVi was in the process of surVeYlng e description. H ,'n Co""" bn'i\i~ 'n Modi'" "" """' "''' ,,,in, ",,0< L~"'" ,,""" '" ,h' "'" J ~ '" ""fnl ly ,,",''''' ,'" ",."",,, of , the CitY would hke to encoura~e Ra111dsey b: o~CAAP site and due to it'S prime visual similar facilit'f if it was to be Sltuate on t. e impact within the coroUlunit'f of Arden Hl\\S. . ocess for the proposed maintenance faci.liVi "', '0,,"," ",,"un'" ,b' "''' ,,,p ro "', " " ,,""'"' """",~ "' n" '" enntinu' c R e~ CounVi Board of CoroUllSSloners 0 e . was Lor a111sJ . II t fa ds and pursue the ne~t deslgn step. the design as a single entlty, a oca e n e ARDEN HI",.S Cny COllNClJ. WORt(8ESSIO'''' "MA....C'll " - '" '" 20, 2000 Th;, wO>"" h",,,",,ol'y ili, ","" m~". . . Wiili~ M, """"'I Co~,~ fu"li~ ::., o. ,wub ,o'"'d'mo" 'f '." ~_ibl, "'" """'PI~oJ 'h, ,,~,~, 'f'lJ(nA ~"M'. ~ ",oo,,~, %. J'Im", 'C'oJ 'hM 'hi, AOi" '"'YOIl'M", ",""" % J'h,,,. . C"""'I woold "k, 'cti" " 'f"~" CiI ~:" h,., P""""'"'''~ "'" "Iv;'oJ <1m, ilie C'~ '''''~ "oJ, ""''1 " P"""'oJ, '1 "", "'~o" "'"",,, ""d!Ol ""P' 'h, F '""''' di"",, i" i",",oJ 'he Pmj "'oj 'M, 2G '"'''''''''''' 'f , m"M"",,~ f" T, ( 0.%,""",,'1 C'~"y fundi" "'" facility and eqUipment/staffing , 'Y "'" h,w ili" "'Ie'm, 'If,,,, Me C;<y', ~"'''og reqUIrements and proJectIons. b. Hi hWlI s 96/10 Desi 11 DisCllssio1l City Administrator LYnch introduced the d' . foIJ,w "p fm", "'"' ""," 2000 'd ."'.,",,," 'f., H;gl"w'YI 96iJ 0 '''';go " , ' reSI entIal Informational meeting. a", R,,%, C'_",gp~gi,,,, Wiili DR W . . . P"bi" "mm'",I, "'" m"o"" f"., '"'' '''",",,,,,,, ili, mf,"",,,o,,,,, ''''''''g, Cuy C''''''iI, Otic, ~ """"'di" , "' d~>gn '''01" h'm, "'"d,,,, hy Me and larger COllUnunitY_Wide concer::s ~~; Pc;;~u.1lar de~ign f~r Ramsey County to pursue, o~'CI consIderatIon. Councihnember Rem referenced a cOllUn t D_", on"""","""oo CMnnoT " "''''' hy B'b Rm"" of M, Mi""~",, Plan), there WOuld be Ultimately no COst ~o~~~ I2he CcIty aW:eed to OPtion No. I (the State concern that this comment may h . Ity. ouncIlmember Rem expressed aVe sent an Incorrect per (" h . "",,''"~ " ., "'""". ~P 01, '" '''bI" i, D;'""~ioo 'w"" ~"O"d, fro"",,,,., "" , . "'" H'sbw,y 10, """ ~ NOhh fI" h, 1. 00 ~'"'hh "d, of R'OOd L"" ,_ if Higl""y 10 Wem , fly,"". ., po, ',.:, ",h:"", Cho"h, !he ",oj fue, f","""" m., -'g 1J;ghw,y 96" ., PI'''' w::;:" :001 ''of m"""'''''~><<i h'm" oIfuctoJ, '" 'bile h,,,,, PM', pO, j"" !h, ,:Zoo",,: "" '"'""ct","", f "'"' I,,, of my""" f" Ib, S'~""'1i"em,,,," pO"'" w,,, i"iI" hy A I' M c Ing aYor Larson to speak; On the Subject. Mr. Ebner Cmiel acknowled d h . . stating that the propOsed three :nete IS at?reement With the original MnDOT OPtion, . rsec IOns Were unnecessary . I C . I "'Pre."" fu"oo """,I,,,,, ~ ,r, '. . . ,," ""e High We Y 96 f""hct '''hh. ' cty ""d fu, 'P'" 'n f" ., 'o,i, ,f ""0ng S"'m, "p"~'"''',"f!he N,,,", lJ,igJ,,, Lo"..,.. Ch"" h . "'01'"",,,, ""p"" M,,, 0 , . '. , "'"" '" of the plans being considered an l11~nhs With prlo~ected right-Of_way needed in some PI U . 'ow any and conveYance WOuld Cc t h . """,, '" """"P"'", (Pun) " , .,~ I 'II PM"og "", ChO"h "P'''''c,~:, ,,~'::; ;;;;'i':t"'thPlanbs and great}:;: impact en ey egan stUdYIng e DRAFT 2 .. e e , ARDEN HILLS CITY COUNCIL WORKSESSION - MARCH 20, 2000 D" .,}, Y.' f\; FCT ~~ l'",,\,r e future expansion plans, they met with City representatives and Jim Tolaas of Ramsey County, to review common interests. At that time, their major concern was safety at the intersection of Highways 10 and 96. While the church's original request was for the City to keep an exit from Highway 10 to Highway 96, that was prior to the proposed TCAAP road that is projected to exit from Hamline and connection to the TCAAP road going north. They now felt this new option was a reasonable trade-off, and they were satisfied with Highway 96 going under Highway 10. Ken Kerns, a member of congregation, provided a preliminary site plan for proposed expansion of the sanctuary and a Retreat Center, along with a proposed Retirement Center. The Church's concern was for the lost parking spaces and wetland requirements if their property were needed for roadway expansion. City Administrator asked if the Church would consider signing an agreement with MnDOT regarding current and future access. Mr. Kerns emphasized that the Church was not in the suing business. Mr. Kerns further stated that the Church was considering the addition of a berm along Highway 10 to further reduce noise and to provide for neighbors regarding lighting concerns. Mr. Kerns advised that future expansion plans included development of a park, plaza and a walkway, and they would be interested in obtaining any fill materials from the roadway construction for use in constructing this sound barrier. e Public Works Director Stafford agreed with Mr. Cmiel's basic comments, but addressed concerns regarding how the connection would be made from the service road and West Round Lake Road without impacting the contaminated soil. Lacking a firm consensus, staff was directed to pursue the original option, with a revised frontage road along the north end of Round Lake; determination of the impacts for Sherer Brothers Lumber, Big Ten Supper Club; impacts on the Old Highway 10 intersection; and potential acquisition of homes along Highway 96 and 10, depending on the final design. The City Council will review these options at a future Worksession, prior to action at a future Worksession. Councilmember Grant requested further review of the State's proposed plan in order to make a more informed decision. Councilmember Rem concurred. Mr. Stafford advised Councilmembers that additional funding had been received in the turnback fund, and that it was imperative that the City provide their preferred option to Ramsey County as soon as possible in order for Ramsey County to proceed to a final design before money is allocated to other projects. c. Town Hall Meetinl! Plans e City Administrator Lynch reviewed the final plans for the City's fourth annual Town Hall meeting scheduled for Saturday, April I, 2000 at Bethel College. ARDEN HILLS CITY COUNCIL WORKSESSION - MARCH 20, 2000 Uf;,,,JA''''tR ~'-' I 4 , DEPARTMENT REPORTS e Communitv Development Department Dave Scherbel, Building Official, provided a written 1998 and 1999 year-end comparison report on building inspections, and a verbal review of the first quarter of 2000 to-date. Mr. Scherbel addressed several zoning ordinance items related to code enforcement that staff had requested Planning Commission review (i.e., parking on grass; ratio of bituminous in relationship to sod areas). Staff would like more clarification of the City's ordinance for enforcement purposes, rather than just City policy. Nancy Randall, Associate Planner, provided a written 1999 year-end review, as well as a verbal review of the first quarter of 2000 to-date. Ms. Randall noted that the department had already been made aware of nineteen (19) Planning cases this year, in comparison to a total of twenty-three (23) cases last year. Pending cases of note include the renovation of the Mounds View High School; revisions to the City's zoning regulations; and the Vaughan Tower appeal. Parks and Recreation Department Tom Moore, Parks and Recreation Director, provided a the department's written 1999 year-end written review, as well as a verbal review of the first quarter of 2000 to-date. Items of note included initiation of an "Adopt-a-Flower Garden;" "Adopt-a-Park" program" with neighborhood groups similar to neighborhood watch program with spring and fall clean up; "Adopt-a- Trail" program; extensive tree cutting along trails and at Sampson Park due to disease; incorporation of directional park signage; installation of a new Arden Manor playstructure; and picnic table repair. Mr. Moore stated that the department was doing a park by park analysis, considering their respective needs and existing equipment, a park improvement and amenity survey performed by the City's consulting engineer, BRW, in order to relate those items to the City's five-year Capital Improvement Program (Crp). Possible revisions to the current crp schedule will be brought before a future Council meeting for consideration. . Mr. Moore also reported that mandated bleacher replacement would be performed as needed. Michelle Olson, Recreation Program Supervisor, reviewed ice rink operations, ongoing analysis of class offerings, hiring for spring/summer programs, and preliminary redesign of the fall recreation guide, pending City Council approval, to make it more user-friendly. Councilmember Grant requested, and Mr. Moore responded to, a brief overview of proposed improvements at Perry Park. e ,. D.!'''';' J" ,,.- T 'ce',::, !";.~ '. ' ~... '""1.11 , ARDEN HILLS CITY COUNCIL WORKSESSION - MARCH 20, 2000 5 . Acting Mayor Larson requested an assessment by Mr. Moore and Ms. Olson of the reduction in skating rink use. They responded that use was down on some rinks, while up on others. Availability of indoor ice rink use is a factor in declining skating rink use. Public Works Department Mr. Stafford, Public Works Director, provided the department's written 1999 year-end written review, as well as a verbal review of the first quarter of2000 to-date. Items of note included fourteen (14) snow/ice events; status of ongoing water meter installation; general maintenance of lift stations, manholes, and equipment; and ongoing replacement of inadequate catch basins to prevent collapses. Mr. Stafford updated the City Council on the Bethel odor issue. Councilmembers requested clarification of several department items. Finance Department Due to the absence of Terry Post, City Accountant, he had provided written reports for the Council's review. Administration Department . Joe Lynch, City Administrator, briefly reviewed various items during his five-month tenure at the City of Arden Hills, Items of note included resolution of support staff issues; review and potential revision of department operations and job descriptions for future City Council review; Personnel Policy updates in the form of a policy, rather than an ordinance; and potential physical space changes. COUNCIL REPORT Councilmember Rem advised that she would be attending the State Human Rights Seminar on Saturday, March 25, 2000. Councilmember Grant reviewed the upcoming Ingerson Review Group meeting scheduled for Tuesday, March 21,2000. Councilmember Aplikowski reported on various concerns regarding the City's newly formed City Events Task Force, Acting Mayor Larson reviewed the most recent Water Quality Task Force meeting held on Tuesday, March 14, 2000. Acting Mayor Larson had reiterated the committee process related to recommendations to the City Council; and potential media articles for future consideration after Council approval of Task Force recommendations. . Acting Mayor Larson also reported on the most recent Fire Board meeting, stating that the City of Arden Hills was taking their turn chairing the meeting; the Lake Johanna D~~AFT ARDEN HILLS CITY COUNCIL WORKSESSION - MARCH 20, 2000 6 V olunteer Fire Department and the cities had come to an agreement regarding spending policies, providing acknowledgement by the Department that the cities have responsibility over the funds and their disbursement. Mr. Larson also addressed the future hiring of a full-time Fire Chief and/or Fire Marshal, at the discretion of the Fire Board. Mr. Lynch stated that the Department's first concern was the internal management and administration of the Department, rather than for the services of a Fire Marshal. ADJOURN MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to adjourn the meeting at 8:20 p.m. The motion carried unanimously (4-0). .. . e . e DRAFT e MINUTES CLOSED EXECUTIVE SESSION CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING MARCH 27,2000 6:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Acting Mayor Gregg Larson called to order a Closed Executive Session at 6:35.m. Present: Acting Mayor Gregg Larson; Councilmembers Beverly Aplikowski and Lois Rem, with Councilmember David Grant arriving at 6:53 p.m. Absent: Mayor Dennis Probst. Also present were City Administrator, Joe Lynch; Public Works Director, Dwayne Stafford, Parks and Recreation Director, Tom Moore; and Labor Relations Associates, Inc. representative, Ann Antonsen. PURPOSE OF MEETING e The purpose of the meeting was to consider Local 49 union contract negotiations. ADOPT AGENDA MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded the motion to hold an Executive Closed Session of the Arden Hills City Council to discuss union contract negotiations (3-0). There was no action taken. RECESS MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to recess the City Council Closed Executive Session at 7:22 p.m., and reconvene at 7:30 p.m. for the regularly scheduled City Council meeting (4-0). e Gregg Larson Acting Mayor Joseph P. Lynch City Administrator I t e e e DRAFT CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING MARCH 27, 2000 7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDERlROLL CALL Pursuant to due call and notice thereof, and following a closed executive session which corrunenced at 6:30 p.m. and closed at 7:20 p.m., followed by a short recess, Councilmember Larson reconvened the regular City Council meeting at 7:30 p.m. Present: Councilmembers Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Absent: Mayor Dennis Probst. Also present were City Administrator, Joe Lynch; Public Works Director, Dwayne Stafford; Parks & Recreation Director, Thomas Moore; Associate Planner, Nancy Randall; and Recording Secretary, Mary Mullen. ADOPT AGENDA MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion to adopt the agenda for the March 27,2000, regular City Council meeting, with the following amendment: Removal ofItems 5b and c The motion carried unanimously (4-0). APPROVAL OF MINUTES A. February 28,2000 Regular Council Meeting MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to approve the meeting minutes of the February 28, 2000 Regular Council Meeting, as presented. The motion carried unanimously (4-0). CONSENT CALENDAR A. Claims and Payroll B Parks and Recreation Committee, Chairperson Appointment MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). ARDEN illLLS CITY COUNCIL - MARCH 27,2000 DRAfT 2 ) PUBLIC COMMENTS e Acting Mayor Larson invited those present to come forward and address the Council on any items not already on the agenda. Elizabeth Garski, 1795 Lake Valentine Road, stated she lives across from the Mounds View High School parking lot, and expressed concern that additional lighting is already in place and may be planned for the parking lot, of which residents in the neighborhood were not informed. She added the current lights are not satisfactory, as they are white lights as opposed to yellow lights, and are often left on all night. Ms. Garski asked why the neighborhood was not informed when the lights were installed, and whether they will be notified if additional lighting is planned. She added the residents believe the school should be required to use timers or regulators so the lights are not left on all night. Ms. Garski stated she has spoken with representatives of the School District as well as the school principal but has received nothing satisfactory to date. Acting Mayor Larson stated he is not aware of any proposals for lighting changes at the high school. Ms. Randall agreed that she is not aware of any lighting proposals. She added that school representatives are scheduled to attend next month's Planning Commission meeting to discuss site modifications, which include parking areas. Acting Mayor Larson stated there is a regulatory zoning ordinance pertaining to lighting. He requested that City staff raise this issue with the School Board prior to the Planning Commission meeting so they will be prepared to answer questions. He urged Ms. Garski to attend the Commission meeting to make her views known. . Ms. Garski asked whether the residents of the neighborhood would be informed of the site modifications. Ms. Randall stated that notification regarding the Planning Commission meeting had been sent to all residents within 350 feet of the school. She added the meeting notice was printed in the local paper for further notification. Councilmember Larson thanked Ms. Garski for her attendance and comments. UNFINISHED AND NEW BUSINESS A. Planning Cases 1. Planning Case #-0012, Lawrence Erickson, Rear Yard Variance (Continued from March 13, 2000 meeting) Ms. Randall explained that the applicant was requesting approval of a rear yard setback variance (20 feet proposed, when 30 feet is required) for a 16 by 32 foot garage addition on a single- family lot zoned R-2. The applicant currently has a 22 by 24 foot (528 square foot) two-car .. garage. The applicant desires to build a longer garage to allow for a workshop area in the rear of . the garage. " e e e ARDEN HILLS CITY COUNCIL - MARCH 27,2000 DRAFT 3 Ms. Randall stated that at the Council's last meeting, a motion to approve this request had failed. She noted the applicant was not able to attend the meeting, but did not have any additional comments and wishes to pursue his original proposal. She added that City staff recommends that the Council move to either approve the request or table the issue for review up to May 26. Councilmember Larson asked whether the applicant had indicated that if the rear yard variance was granted, he would limit the setback to 8 feet. Ms. Randall confirmed the applicant does not intend to extend the setback any closer than 8 feet. Councilmember Rem asked whether the applicant had indicated whether he might pursue alternatives if the request was denied. Ms. Randall stated the applicant prefers his original proposal which he believes to be the best solution. She added the applicant does not intend to provide any further information. Councilmember Grant stated that he had attended the Planning Commission meeting at which this request was originally presented. He added the Commission had been divided, but decided to deny the request due to the option of an additional kickout on one side. He noted the Planning Commission had not heard the views of the applicant's neighbor who did not support the kick- out option. Councilmember Aplikowski stated the applicant's original proposal is the best solution for the neighborhood and expressed her support of the variance. Acting Mayor Larson stated he had originally voted against the variance, adding he is prepared to change his vote. He added that if the variance request is not granted, the applicant will be forced to extend to the 5-foot maximum on the sideyard, thus moving it closer to the adjacent house. He expressed his support of the motion, with the condition that the structure not be built any closer to the lot line than 8 feet. Mr. Lynch cautioned that such a condition might present legal questions. He noted he is unsure that if the applicant is allowed to build up to 5 feet by ordinance, the Council's order can legally supersede. Mr. Lynch noted that if the condition was included, that would capture the intent, but part of the area in question would not be covered under the approval. Ms. Randall agreed, stating the applicant would not be able to extend into the rear yard, and future modifications or additions would be affected. MOTION: Councilmember Aplikowski moved, seconded by Councilmember Grant to approve Planning Case #00-12, Rear Yard Variance (20 feet proposed when 30 feet is required) for a garage addition based on the "Findings - Rear Yard Setback Variance" as contained in the Staff report dated March 1,2000. Motion carried unanimously (4-0). ARDEN HILLS CITY COUNCIL - MARCH 27, 2000 DRAFT 4 " B. Planning Case #00-14, Chuck Mertensotto, Corner Side Yard Variance (Continued from March 13th meeting) e Ms. Randall explained that the applicant was requesting approval of a comer side yard setback variance (7 feet proposed, when 40 feet is required) for a porch addition on a single family lot zoned R-2. Ms. Randall noted that this request had been tabled at the last Council meeting for further review, and the applicant had been requested to provide additional information. She added that Mr. Mertensotto was in attendance at the meeting, and had provided additional drawings for the Council's review. Ms. Randall stated the proposed modifications lessen the setback amount. She noted there had been some concern with regard to the closeness of the structure to the boulevard. She added there are currently footings from a previous structure on the front of the home near the front door, and the applicant is proposing a patio area 9 feet in length with no roof. Mr. Mertensotto stated he had received the drawings from his architect that morning. He added that he is not satisfied with the drawings as they do not define the entrance to the house, which is what he wishes to accomplish. Mr. Mertensotto stated there are also some existing footings on the north side of the home, but noted he wishes to complete the east side before moving on. He added he wants to extend the look of the patio around the home to the north. He asked whether he would need to obtain approval for the architectural style, or just the parameters. He also asked whether another variance would be required to extend the patio around the comer of the home. e Ms. Randall stated, in most cases, a home could be embellished easily. She added that since this home does not meet buildable area requirements, such limitations do not apply, and Council approval would be required. Acting Mayor Larson asked whether the applicant was hoping for the Council's action on the proposed drawings. Mr. Mertensotto stated he would wish to know whether the Council will allow him to build the patio. He added he is paying the architect which creates some issues for him. He expressed concern that he has not shown the drawings to the tenants or neighbors, and whether he would be obliged to build the patio exactly as drawn. He asked whether approval could be given for something with certain dimensions within a specified area. Ms. Randall stated the Council's practice has always been to approve only clear-cut plans. Councilmember Larson stated he would wish to encourage the applicant to improve the home and make it more attractive, due to its prominent position within the City. He expressed his difficulty in voting for plans which are not finalized. Mr. Mertensotto stated he wishes to obtain ideas and parameters from the Council. He added he _ wishes to do something functional to the home which will be aesthetically pleasing. He asked ., how much time he would have to present final plans to the Council. . . . . ARDEN HILLS CITY COUNCIL - MARCH 27, 2000 DRAEI 5 Ms. Randall stated he could submit a letter to City staff requesting an additional 60 days. She noted the request period will run out at the end of March, so the letter would be necessary by the end of the week. Mr. Mertensotto agreed to provide a letter to City staff requesting an extension for his proposal. C. Parks and Recreation Department, Adopt a Flower Garden and Day in the Park Celebration, City Council Participation Mr. Moore reviewed his memo of March 13, recommending that the City Council participate in the Adopt a Flower Garden Program, and the Day in the Park Celebration. Mr. Moore stated the Adopt a Flower Garden Program will get under way on Saturday, May 20. He noted there are 7 City gardens and 7 business gardens, as well as the Arden Hills Library which has just joined the program. He added the City will convert 2 flower gardens a year to perennials or wildflowers. Mr. Moore stated the program provides an excellent opportunity for the Council to interact with residents and City staff in an informal setting. He added he hoped a minimum of 2 Councilmembers would participate. Councilmember Aplikowski stated it is a great program involving the interaction of the Council in a less formal setting. Councilmember Rem noted the breakfast buffet compliments of the Holiday Inn is a big incentive. Councilmembers Aplikowski, Grant, Larson and Rem agreed to participate in the Adopt a Flower Garden Program. Mr. Moore stated the Day in the Park Celebration, to be held June 10, will have a Council table, which would mean a minimum of 3 Councilmembers in attendance for 30 minute shifts. He added this is a low-key family environment, and a contest might be considered with a prize to the winner. Councilmembers Aplikowski, Grant, Larson and Rem agreed to participate in the Day in the Park Celebration. D. Parks and Recreation Department, Adopt a Flower Garden, Office Staff Participation Mr. Moore noted that City staff have been recommended for participation in the Adopt a Flower Garden Program. ADMINISTRATOR COMMENTS Mr. Lynch stated the Town Hall meeting will be held at the Bethel College Great Hall on Saturday, April 1, commencing with the State of the City address at 9:00 a.m. He added there will be a Council question and answer period after the City address, and microphones will be available for the Council. ARDEN HILLS CITY COUNCIL - MARCH 27, 2000 DRAFT 6 . Acting Mayor Larson noted that as the Great Hall is so large, it would be a good idea to ensure somehow that residents sit toward the front. Mr. Lynch stated the Facilities Manager will block . off areas in an attempt to bring people closer to the stage. COUNCIL COMMENTS Councilmember Grant stated a Parks and Recreation Committee meeting will be held Tuesday, March 28, at which the BRW study of Perry Park will be discussed, among other items. Councilmember Aplikowski stated she attended a recent meeting of the Ramsey County League at which she brought up the issue of the watershed district easement area. She added the group was not receptive to the discussion, as there were very few other councilmembers present. Councilmember Aplikowski stated she attended the New Brighton Town Hall meeting, which had a good turnout. She noted a free lunch was provided by a local deli, which could be enjoyed after an evaluation sheet was completed. She added that organizers did not secure the evaluation sheets, and people who had not participated in the meeting were enjoying the free lunch. Councilmember Aplikowski stated she has a trivia presentation for the Council's booth when it is ready, as she completed a display of the decades in the city from 1920-1990. Councilmember Aplikowski stated she will attend a newsletter committee meeting this week, adding they are doing a fantastic job processing information. She added she is unsure when the next events committee meeting is scheduled, and requested that notices be sent. . Councilmember Aplikowski stated she met with Gene Skiba with regard to a possible city calendar for sale or to give away. She added the calendar could feature parks or corporate structures, or historical photographs. She noted this will probably be a committee decision. Councilmember Aplikowski asked, with regard to the Highway 10/Highway 96 overpass issue, whether it would be necessary to solicit the input of other communities. Mr. Lynch stated that other communities would not have the same concerns as residents as they are not directly affected or involved. Councilmember Larson stated that residents of other communities use the intersection, but the issue would be how to identify who those people are. Councilmember Rem stated the people who live in the area would use the intersection most, and they were the ones who were consulted. She added that the further away a person lives from the area in question, the more options they will have for alternative travel. Councilmember Rem stated she attended a meeting for the Neighborhood Watch program last week, which being reorganized and expanded. She added the City hopes to expand the number of watches it will organize. She noted there are 78 watches planned for the northern suburban area, only 4 of which will be held within the City. She suggested a newsletter article might be . written about the program, leading up to National Night Out in August. , e e e DRAFT ARDEN HILLS CITY COUNCIL - MARCH 27,2000 7 Councilmember Rem stated she attended the League of Minnesota Cities' Human Rights Committee Conference in Golden Valley last week, at which many interesting presentations regarding community outreach were made. Councilmember Rem stated she has recently contacted 3 residents who had expressed interest in working on the web site task force. She added she intends to have an initial meeting with staff soon. Acting Mayor Larson stated the Water Quality Task Force would meet Tuesday March 28, to approve some recommendations to bring to the Council at the April worksession. He added the Ingerson neighborhood review group met last week, and it was decided that one more notice would be sent to residents interested in participating in the group. Acting Mayor Larson expressed concern over a list of architectural fees with regard to the new City Hall provided for the Council's review. He added he feels it represents a lot of money, and asked whether the fees cover all remaining design work, or just work to date. Mr. Lynch stated the fees reflect work done to date, plus additional work up to and including the bid phase. Acting Mayor Larson stated he finds it hard to believe that the architect would need to spend over 200 hours on the changes that the Council previously discussed. Mr. Lynch agreed, stating he asked the architects for a breakdown, since relatively few changes have been made and the interior was not redesigned. Acting Mayor Larson stated, in reviewing the Minnesota Taxpayers Association Legislative Spotlight, there was no information regarding a bill being considered on sales tax exemptions. He added he saw a provision which exempts construction materials and equipment for the Blaine City Hall and Police Department facility from sales tax. Acting Mayor Larson stated that City staff should look into that. Mr. Lynch stated it is contained under the tax bills omnibus. He added he is unsure whether local legislators would be willing to provide support to the City. Councilmember Aplikowski stated Barb Haake might be approached. Councilmember Larson expressed doubt as the City's elected officials are not supportive. Councilmember Rem asked, with regard to the City Hall architectural fees, how much has been spent to date. Councilmember Larson agreed that information would be helpful. Mr. Lynch stated he believes the figure is $180,000. Councilmember Grant stated it would be interesting to see the industry average for such a project. Acting Mayor Larson stated that the overall project cost might become distorted. Councilmember Aplikowski stated she would wish to revisit the entire project, conducting a budget review. Acting Mayor Larson stated the Council is responsible for maintaining an awareness of the cost of the project. Councilmember Grant agreed the Council should be aware of what the City is ARDEN fiLLS CITY COUNCIL - MARCH 27,2000 DR/J\FT 8 , spending on the project. Councilmember Aplikowski expressed concern that the exterior and landscaping should not be compromised. . ADJOURN MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to adjourn the meeting at 8:46 p.m. The motion carried unanimously (4-0). Gregg Larson Acting Mayor Joe Lynch City Administrator NOTICE OF MEETINGS The next regular City Council meeting will be held Monday, April 10, 2000 at 7:30 p.m. at the Arden Hills Council chambers. . e , . ~ e e e CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 04/10/00 COUNCIL MEETING CLAIMS PAID SINCE LAST COUNCIL MEETING (03127/00) PAGE 1 OF 3 !)l:JICii.)j)ili6A1ll\ 17413 17414 17415 17416 17417 17418 17419 17420 17421 17422 17423 17424 17425 17426 17427 17428 17429 17430 17431 17432 17433 17434 03/24/00 03127/00 03/27100 03/27100 03127/00 03/28/00 03/28/00 03/29100 03/29/00 04/03/00 04/03/00 04/03/00 04/03/00 04/03/00 04/03/00 04/03/00 04/03/00 04/03/00 04/03/00 04/04/00 04/04/00 04/05/00 WearGuard Affini Plus Federal Credit Union leMA Retirement Trust. 457 Public Em 10 ees Retirement Association :Ml'f D artment of Revenue GoodYear Brad Ra an Tire, Inc. GTe Larson S orts postmaster DCA, Inc. - FSA De artment E-Z Rec elin Inc. Erickson, L Government Trainin Service Rut er's Ba Lake Lad e Fortis Benefits Fortis Benefits Health partners Lake Coun Service Coo erative Lake Count Service Coo erative Mirmesota Mutual Life ANlB Pro Co oration Northern States Power Com an Grossman Chevrolet 363.89 4,066.96 1,659.91 3 044.76 1,240.00 644.73 106.29 1,700.00 224.00 4714.00 192.21 99.00 270.06 198.00 168.23 615.75 4,160.03 452.53 287.55 4458.13 5778.83 18,266.60 Subtotal - Paid Claims 52,711.46 Paid Claims From Above - 52,711.46 Add Unpaid Claims, Page 3 of 3 - 161.341.54 Total Accounts Payable Claims for Council Approval, 04/10/00- 214,053.00 Note: Checks for unpaid claims totaling $103,639.18 were mailed on March 28, 2000 after approval at the March 27, 2000 Council Meeting. They were check numbers 17364.17412. This sequence corresponds to unpaid temporary numbers Tl. T49. Check numbers 17362 .17363 were used for alignment. 2000 Uniform purchases Third March Pa 011 Third March pa roll Third March pa oil Sales Tax. Fehru 2000 6 Tires #107 Soccer Corner Posts Permit # 1962 ~ Posta e Medical Reimbursement 03/29/00 March Service Tennis Balls - Park & Rec 2000 Land Use Plannin . Sand MN PW Assoc. Annual Conf. ~ Stafford A ril Short Term Disabili A ril Lon Term Disabili A ril Dental Insurance A rillnsurance A ril Insurance - COBRA A riI Life Insurance A riI Rent/Oen 0 er Ex enses March Service 2000 Chev Fleetside Pick-u - Water ..nd)o'........L,pa....blol,I....' \ CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 04/10/00 COUNCIL MEETING PAGE20F3 , , . UNPAID CLAIMS REGISTER: :ftMr~; ~ili\/tK; MIlIlIJliWi ~ cllMMlINtii :.:<::~::;:::::::~; ~::: :~:::~:::::: ~:~; ....HN.. .:.;-:.;.~,.:.:.~;~. 'WM" ............w... .....-.WM ....... ...w........ TOI 04/11/00 Accurate Press Inc. 922.29 March Newsletterrrown Hall Mtl! Notices T02 04/11/00 Airtouch Cellular 78.08 Cellular Phone Service T03 04/11/00 Animal Control Services Inc. 393.13 Don-Jeat Enforcement-March T04 04/11/00 AnnIe Business Forms 1159.87 Utilitv Statements/EnveloDes T05 04/11/00 Arden Hills Tire & Service Ctr 23.32 Winer Blades # 17 T06 04/11/00 AT&T 147.55 Loop' Distance T07 04/11100 Berres Sandra 30.88 Milea2e Reimbursement T08 04/11/00 Birrs Inc. 25.75 Portable T ailets T09 04/11/00 Bollman, Jennifer 250.00 Dance Instructor TIO 04/11/00 Burwell, Lvnn 760.00 Dance Instructor TlI 04/11100 Citv of Rose mount Municinals 25.00 2000 Snrin. Banauet.Stowell Tl2 04/11/00 Comorate Exoress 274.10 Office SunnlieslConv Paner Tl3 04/11100 Cral!un's Lodl!e & Conference Center 222.97 MCMAlMACA Annual Conference.L~h Tl4 04111100 DaUl~hertv, David 24.39 Utilitv Ovemav;;;;;nt.Final Tl5 04/11100 Earl F. Andersen Inc. 756.73 Parks & Plav.round Sioms TI6 04111/00 First Student Inc. 920.00 Bus Fee 3120.3/24 Vacation Dav Trins TI7 04111100 Frattallone's Hardware Inc. 146.30 March Purchases Tl8 04/11/00 Govenunent Trainine: Service 185.00 MCMAIMACA Annual Conference-Lunch TI9 04111100 Greenburp Jessica 28.00 Refund-Snorts Hour T20 04/11100 GceD" Larson SDOrts 797.57 Youth Baseball/Softball Eouinment T21 04/11100 Hioh Point Creative LLC 2454.00 Snrin2 2000 Recreation Guide T22 04111100 Hvdro Sunnlv Comnanv 14,592.89 Meter Install & Unorades T23 04/11/00 Imnac! Plannino 13 894.80 Environ AssesslEBS.Pav #2 TCAAP T24 04/11100 Ind~dent School Dist #62 J 260.00 Comnuter Classes-MoorelHolmes/Olson T25 04/11100 Johnson, Mark 28.00 Refund.Snorts Hour T26 04/11100 Johnston Farpo Culvert, Inc. 11.40 12" Metal Culvert Snlice T27 04111/00 Kinko's 290.32 Printinp-Dav in the ParkfY. Track Pro--;;:-am T28 04/11100 Leas:rue of!vfl\f Human Riqhts Conunission 55.00 2000 Membersh~ Dues T29 04/11100 L TO Power Eau0,ment 100.65 Mowin~ Belt/Filter T30 04111/00 Lvnch Joe 20.89 Exnense Reimbursement D1 04111100 MECA Snortswear 2,195.06 Youth S~arts T.Shirts T32 04111/00 Metronolitan Area Mpmt Association 16.00 Meetin. 3116/00.Lvnch D3 04111/00 Minnesota SOCieNOfCPA's 115.00 Annual Dues 4/00.3/01 D4 04/11100 Modem Fence & Construction Co. 7,600.00 Fence.Perrv Park.Field #2 D5 04111/00 Moore, Thomas 216.76 Mileaf7e/ExDense Reimbursement II Total-l1nnaid Claims-- 49,021.70 II . >andyI.'''''",lop''yobW,o,i,.,! . , , e e . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 04/10/00 COUNCIL MEETING PAGE 3 OF 3 UNPAID CLAIMS REGISTER: iffililli:~;I;llKllAtKi nXMiltiNt't T36 04111/00 Municilite Comnanv 68.59 # 112 Strobe Li.ht Renair T37 04/11100 Natale's Caffe, Inc. 73.49 Council Worksession 3120 T38 04/11100 NCPERS Groun Life Ins. 45.00 PERA Life.Avril T39 04/11/00 Nextel Communications 45.80 Cellular Phones~Final pavment T40 04111/00 North Metro InS;;:-ctions Inc. 1,326.40 March Electrical Insnections T41 04/11100 North Star Turf, Inc. 204.48 Swift & Sure Grass Seed 50# (2) T42 04/11100 PitnevWorks 465.00 Postage Meter T43 04/11100 Ramsev Cauntv 49,675.83 Marchi Anril Law Enforcement less 1999 Recan. T44 04111/00 Roval Concrete Pipe 395.38 Comer/Slab Base T45 04/11100 Sam's Club 250.84 Etltl Hunt Sunnlies T46 04/11/00 Scherer Brothers Lumber Co. 131.15 Picnic Table RcnairNce: Garden T47 04/11100 Scott PublishiOl1- Inc. 269.40 Safetv Check.Annual T48 04111/00 Sorint PCS 63.36 Cellular phone Service T49 04/11/00 St. Josenh's Eauinment Inc. 53,957.16 2000 Case 590rrrade.in 1987 Case 580 T50 04/11/00 St. Paul Pioneer Press 252.00 Le.a1 Notice. TCAAP T51 04111/00 Stafford, Dw~e 55.59 MilealJlc Reimbursement T52 04/11/00 State Treasurer 30.00 2000 Snrina Bldo Code Seminar-Scherbel T53 04/11100 TimeSaver Off-Site Secretarial 307.01 Recordin. Sec.CC.03f13 & 03/27 T54 04/11100 Trainor Michael 28.00 Refund~Snorts Hour T55 04/11/00 United Business Machines, Inc. 220.10 Okidata Renair T56 04/11100 United Onerations, Inc. 410.74 Water Htr RenairlMini Blinds T57 04/11100 U niversitv of Mitmesota 120.00 NtPW A Soring-Conference-Stafford T58 04/11100 US West Communications 1,822.49 Phone Service.March T59 04/11100 Walton & Sons, Inc. 225.00 Penmp Zoo.Dav in the Park T60 04/11/00 Warner Anita 5.00 Refund-Firearms Safetv (less admin fee) T61 04/11/00 WearulIard 97.91 Uniform Purchase-F. Bell T62 04/11100 Wheeler Lumber Comnanv 589.03 Samnson Park Swine Set Box T63 04/11/00 Xerox Cornoration 1,185.09 JanlFeblMar Base CharlZc-Cooier I Subtotal, Page 3 of 3 . 112,319.84 t Pa.e 2 on Brouoht Forward. 49,021.70 Total UnDaid Claims - 161,341.54 ..nd~n"poyabl"'d.im>l . . . ~ 'It It: it - o o - - t? 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'" 0,: uo uo oJ o,:uo "" (Il uo oJ "" U ":'" .., .,., .... ~ '" 0 .,. .,., '" .., .. .,., '" .... 00 - ~ .., '" ~ ~ :.. - - '" 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 :5 0 0 0 0 o '~' 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 - O'I~ '" '" '" '" '" '" '" '" '" .., .., .., .., .., .., .., .,. .,. .,. .,. .,. "<:t :.:,".. ... ~ '" 0 ;;; '" M .. ~ '0 ... ~ '" IE <; '" M ~ ~ -0 ... ~, ;'; .. ;'; ~ ~ ~ ~ ~ ~ ~ ~ ~ '0 ~ '" '0 ~ '0,:. ... ;:: ... ... ;:: ... ... ;:: ... ;:: ;:: ;:: ;:: ;:: ;:: ;:: ... ... ... ... ~ r::ll~: ,.::: i..::j, .~~m ,., w" .,:,.... I . ~ ~ 1 E j 11 Jj '" ,2 ~ ~ ! ~ ;;- ~ ~ ~ " '~ .~ ~ I :a = = ~ ~ iil ~ I .. -lI ~ ~ il t" '" Jj ii 00 '~ ] :!' :B ~ i! '0 ~ = ,g 'IS ~ . e CITY OF ARDEN HILLS MEMORANDUM DATE: April 7, 2000 TO: Mayor and City Council Joseph P. Lynch, City Administrato~ Probationary Appointment FROM: SUBJECT: Backt!:round With the resignation of Associate Planner, Nancy Randall, a vacant position became available in the Community Development Department. Staff advertised, evaluated and initially interviewed five applicants for the position of Planner. Second interview opportunities were offered to two final candidates, and a unanimous recommendation by staff and Planning Commission Council Liaison Gregg Larson is hereby offered. e After completion of the appropriate background, criminal and reference checks, staff has offered the position to Ms. Jennifer Chaput. Ms. Chaput has accepted the position, and following notice to her current employer, will be joining the City of Arden Hills on April 26, 2000. Jennifer has been with the City of Long Lake for the last eighteen (18) months, serving as their City Planner. Jennifer has a Masters Degree in Planning and an Undergraduate Degree in Design. Recommendation Section 19-5 of Arden Hills Municipal Code states that the City Council shall make all appointments to municipal service. As a result, the City Council is asked to make the formal six (6) month probationary appointment of Ms. Chaput, effective April 26, 2000. e APR_10-00 06:42 AM H&R BLOCK PREM~UM NORTH . e . 61:2 561 ::;2::"'::.1.""' "'11"/00 G~(1j FAX TRANSMITTAL TO' TERRY POST FROM: FRANK DELGEA ST. KATIlERINE"S PREMISES PERMIT SUUJECT: Following this rag~ ar~: (I) page 2 ofthe lease ~on'a;ning signawres; and (2) proJ":Clcd gnnl1ng n~......enues an.d expenditures. Iran)' 4tl~~tions~ plc<'1sC call 612/56\-604-",. l"r~nk flt..-t I~().\r _,.._...-,~.-" ..._.._.-~ "_'M~-''''''''''-~-'-'._-''''- _." "~,___,.... _"" _,. ~.,~... ..,'-"" .._,,~... _,_. .,_..'0.'-- chpn".. In 'hi. Io,aSe ",ill be sUbm;l\ed'o ,he Gamblin" conlrol Board 'en days priorlothe alfadlve da'e olth. chang.. .) Dote _ O~ Print Nal11. end 'Tltte of Les$OI' Qu...IO.... 0'" this lorm shOuld be directed '0 the Licensing section of t"e Gambling contrOl Board (Board) a' 651.639- "1000. "Thi. pubUcadon ",ill be made avpHa".e 'n a"ema"~" formel (i... large prln'. Braille) upon reque.1. ,..earing impaired Individual. usl...g a Tn' may call lhe MlnneSo.a Relay SeNica i' /t; /t. Org.lJ'2i%.8tion Official (l.e~") ;::- ;;/ .) V .~:J J ~Prinl Narne al'\d Tl'Ue of LeSSee e' 1.8()0.627 .3529 and as' '0 p,ace a can '0651-639-4000. The 'n,orma'lon "",ues.ed on ...... form""" be<"'"'e public I",ormation ",ne" received by ,he aoerd. end ",;n be u...d '0 determine you' compliance ",I<h Mlnneso.a .""u.... and rule. goveming Ie""'" gamb\1J"\g activities. Pege 2 af 2 1199 ., --'.-00 08:43 AM H&R BLoCk PREMIUM NORTH 612 S61 2218 P.02 ST. KATHERINF.'S UKRAINIAN ORTHODOX CHURCH PIWJIi:CTED GAMING RF.\!Ji:NLJES AND EXPENDITURES . FirS'Vear rn;"I BINGO f1/LLTABS TOTAL Gross Receipts $350,000 $200,000 $550,000 Pri;u,~ 275,000 150,000 425.000 ."itll'l' Tax 7,500 4,000 IJ ,500 Gross Pr"fit 67,000 46,000 113.500 I~e"l 31.200 J'a}",,," 30.000 Other F:xpclIscS 4,300 e Arden Hill., /0% Fund 4,800 P"ognlll1 Expendi.un's 43,200 . ~PR-1e-0e 08:44 ~M H&R BLOCK PREMIUM NORTH P.03 Lease for Bingo Activity - LG222 I BINGO HALL LESSOR I I LESSOR PROHIBITIONS I When leasing from a licensed bingo hall, the Managemerrt of Gambling Prohibited responsible for the Illegal gambling actillity lesser must be the legal owner of the Tl1eownerofthepremisescrtheles$orwill are also agents Or employees of the property. not manage the conduct of gambling at the lessor. I premises. 4_ The lessof shall not modify or terminate ACCESS TO PERMITTED PREMISES Participation as Playel'll Prohibited the lease in whole or in part because the Slate of Minnesota and Law Enforcement The lessor, Itle lessor's immediate family, and organization reported to a state Or local any agenls or gambling employees of the law anforcement authority orlhe board the lessor will nol participate as players in the oc<:,,:rence a_I the s~e of illegal gambling conducl of lawful nambling on ttle premises. aCtiv,ty In which the organization did not . participate. 1I1e(ia1 Gambling Other Prohibitions 1. The lessor is aware of the prohibilion 1. The lessor Will not impose restrictions on against illegal gambling in Minnesola the organization wllh respect to providers Statutes, section 609.75, and the penalties d' for illegal gambling violations in Minnesota (,"tributors) of gambling-related Rules, part 7661.0050, subpart 3, equipment and service. or in the use of nel profits for lawful purposes. 2_ To the besl of the lesso~s knowledge, the lessor affirms that any and all games or 2 The lessor, the lessor's immediate family, devices loc.tlled on the premises are not and any agents or employees olthe lessor being used, and are not capable of being will not require the organization 10 perform used, In 8 manner that violates the any action thatwouJd violate statute or Nle. prohibmons againsl illegal gambling in 3 If there is a dispu1e as to whether any of Minnesola Stalutes, section 60975, and these lease provlsiol1S have baen 'iiolatad, the penalties for illegal gambling violations the lease will remain in elfect pending a in Minn. Rules, pI. 7661.0050, subp. 3. final determination by the Compliance 3 Notwllhslandinn Minnesota Rules. part Review Group (CRG) of tha Gambling . Control Board. 7661_0050, subpart 3, an organizalion must continue making rent paymenls. 4. The lessor shall not modify or terminate pursuanl to the terms of the lease, if .he this lease in whole or in part due to the organization Or tts agents are found to be lesso~s violation Of the provisions listed in solely responsible for any Illegal gambling this laase_ conducted at that site that i. prohibited by Arbitration Proc.... Minnesota Rules, part 7661_0050, subpart 1, or Minnesota Statutes, section 609.75, The lessor agrees to arbitration when a violation of these lease proVisions is alleged_ unless the organization's agents The arbitrator shall be the CRG. e The board and its agents, the commissioners ofrevenue and public safety and Iheiragents, and Jaw enforcement personnel have access mille permitted premises at any reasonable ~me during the business hours of the lessor. OrganlZatlon TlIe organization has access to the permilled premises during any time reasonable and when neces.ary for the conduct of laWful gambling on the premises_ ILESSOR RECORDS MAINTAINED The lessor shall maintain a record of all money received from the organization. and make the record evailable to the board and its agents, and the commissioners of "'venue and public safety and their agents upon demand. The record shall be maintained for a period of 3-1/2 years, e 612 561 2210 OTIlER OBLIGATIONS AND AGREEMENTS - Attachment All obligations and agreemenls between the organization and the lessor are contained in or attached to this lease, (Attach additional sheels if necessary, Any attachments to this lease must be dated and signed by both the lessor and lessee.) The ~st of any goods or services lhat the lessee purchases from the lessor or from a third-party vendor pursuant to the items of the lease, Induding but nollimiled to trash removal, snow removal, parking lot maintenance, or building maintenance for the bingo leased premises. are contained in or attached to this lease and are valued at their fair market value. This lea68 is the lotal and only agreement between the lessor and the organi.!ation conducting bingo, There i. no other agreement and no other consideralion required between the parties as to the laWful gambling and other matters related to this lease_ Any chenges in this laase will be submitted to Ihe Gambling Control Board ten days prior to the effective date ofthe change_ -0 Print N.me and Tittel or essar Quelllo", on thi9 form should be directed to the Licensing Section of the Gambling Control Board (Boerd) at 651-639. 4000, This publication will be made available in allema~ve format (i.e, large prInt, Braille) upon request Hearing Impaired Indlvlduels using a TTY may cell the Minnesota Relay Sentice e at 1-60Q..527-3529 and ask to place a call to 551-839-4000. The information requested on this form will become pUblic Information when received by the Board. and will be used to determine your compliance with Minnesota statules and Alles govemlng lawful gambling actlv~ies. Page 2 of2 1/99 '\"" ." . e ~ 4.28 ARDEN HIllS CODE Sec. 4.28. License fee. As provided in section 13.24 of the Arden Hills Code, the fee for various types of gambling device license8 shall be established in a resolution from time to time adopted by the council. (Ord. No. 225, ~ 1, 7.26.82) Sec. 4.29. Issuance of license; investigation by pollee. A license to operate a gambling device shall be issued by the clerk.administrator no earlier than fIfteen (15) days after the ap. plication has been submitted. If requested by the clerk- administrator, however, the police department of the city shall investigate any application and shall submit a recommendation to the clerk.administrator prior to issuance or denial of the li- cense as provided in section 13.8 of the Arden Hills Code. (Ord No. 225, ~ 1, 7.26.82) . Sec. 4.30. Reserved. DIVISION 5. AUTHORIZED GAMBLING" Sec. 4.31. Definitions. Except as provided herein, the defInition8 contained in the Min- nesota Lawful Gambling Act shall apply to the words, terms and phrases used herein: Allowable expense: Reasonable sums that are necessarily and actually expended for the following purposes: (l) Gambling supplies and equipment; (2) Rent; (3) Utilities used during gambling occasions; (4) Compensation paid to members for conducting gambling on a compensation schedule devised by the organization for its employees for the conduct of lawful gambling; (5) Maintenance of devices used in lawful gambling; "'Cross references-Alcoholic beverages, Ch. 3; licenses, Ch. 13; taxation and special assessments, Ch. 24. Supp. No. 20 198 . V\l'olZV f,Lt C ~(N(~ ~ l~) . AMUSEMENTS, PARKS AND RECREATION ~ 4.32 > (6) Accounting services; (7) License renewal; (8) Bond for gambling manager; (9) Insurance on gambling activities; (10) Investigation fee; (11) One.third ('/3) of the amount of increase in the annual pre. mium of liability insurance. Board: The Minnesota Charitable Gambling Control Board. Gross profit: The gross receipts collected from lawful gambling less reasonable sums necessarily and actually expended for prizes. Gross receipts: The total amount collected by an organization from participants in lawful gambling. Gross receipts for bingo include any amounts received by the organization that have been paid by a person at the bingo occasion to play the game without which the player could not play the game. Lawful gambling: The operation, conduct or sale of bingo, raf. fles, paddlewheels, tipboards and/or pull.tabs. Minnesota Lawful Gambling Act: The provisions of M.S. Sec. tions 349.11 through 349.60. Net profit: Gross profit less reasonable sums actually expended for allowable expenses. Organization: Any fraternal, religious, veterans or other non. profit organization. Person: An individual, firm, association, partnership, corpora. tion, trustee or legal representative. Trade area: The corporate boundaries of the city and each city immediately contiguous to the city. lard. No. 265, ~ 5.1, 12.11.89; Ord. No. 268, ~ 5.1, 7.30.90) . Sec. 4.32. Unauthorized gambling prohibited. No person shall conduct lawful gambling within the city unless such activity is in compliance with the provisions of the Minne. sota Lawful Gambling Act and this division. If the provisions of Supp. No. 20 198.1 . . ~ 4.32 ARDEN HILLS CODE the Minnesota Lawful Gambling Act and this division are incon. sistent, the more restrictive provisions shall apply. (Ord. No. 265, ~ 5.2, 12.11.89; Ord. No. 268, ~ 5.2, 7-30-90) Sec. 4.33. Premises permit. Applications for city approval of a premises permit shall be submitted to the city administrator at least sixty (60) days before the proposed effective date of the permit. Criteria for the issuance of premises permits shall be adopted from time to time by council resolution. (Ord. No. 265, ~ 5.3, 12.11-89; Ord. No. 268, ~ 5-3, 7.30.90) . Sec. 4.34. Investigation fee. Applicants for a premises permit shall pay the city a nonre- fundable investigation fee of one hundred dollars ($100.00) when submitting the application for the permit. (Ord. No. 265, ~ 54, 12.11.89; Ord. No. 268, ~ 5-4, 7-30-90) Sec. 4-35. Local gambling tax. Effective January 1, 1991, there shall be imposed a local gam- bling tax on all organizations licensed to conduct lawful gambling within the city. The tax may not exceed three (3) per cent of the organization's gross profit from gambling activities within the city. Proceeds of the tax shall only be used for the purpose of regulating all gambling activities within the city, including but not limited to the reimbursement of the city's administrative, legal and consulting costs. (1) Any organization applying for a renewal permit which shall be effective after January 1, 1991, shall provide the city with certified copies of the following documents: a. The prior year's income and loss statement which clearly indicates the organization's gross receipts from lawful gambling activities within the city and total prizes actually paid out for lawful gambling activities within the city. b. A statement of the organization's treasurer projecting the organization's gross receipts and total prizes for Supp. No. 20 198.2 . , . AMUSEMENTS. PARKS AND RECREATION ~ 4-38 lawful gambling activities to be conducted in the city during the year in which the permit renewal will be effective. (2) Any organization applying for a new permit which will be effective after January 1, 1991, shall provide the city with a certified statement containing the organization's projec- tion of gross receipts and total prizes for all lawful gam- bling activities to be conducted in the city during the year in which the permit will be effective. (Ord. No. 265, ~ 5-5, 12-11.89; Ord. No. 268, ~ 5-5, 7-30.90) Sec. 4.36. Lawful gambling fund. All organizations permitted to conduct lawful gambling within the city shall contribute ten (10) per cent of their net profits de- rived from lawful gambling activities within the city to a special fund to be administered by the city council for lawful purposes. Payments to the fund shall be calculated for quarterly periods ending on the last days of March, June, September and December of each year. Quarterly installment. payments shall be submitted together with verifiable supporting documentation, not later than the twentieth day of the month following the end of the quarterly period. (Ord. No. 265, ~ 5.6, 12-11-89; Ord. No. 267, ~ 5-6, 3-26.90; Ord. No. 268, ~ 5-6, 7-30.90) . Sec. 4-37. Location of lawful gambling operations. All lawful gambling activities authorized by a board-issued Class A license shall be conducted on the same premises. All lawful gambling activities authorized by a board-issued Class B license shall be conducted on premises which have also been issued valid on.sale intoxicating liquor licenses. All lawful gambling activi- ties authorized by a board-issued Class C license shall be con- ducted at a church, school or auditorium. (Ord. No. 265, ~ 5-7, 12.11-89; Ord. No. 268, ~ 5-7; 7.30-90) Sec. 4-38. Number of licenses authorized. No more than ten (10) lawful gambling licenses of all classes shall be issued and outstanding at the same time; provided, how- ever, that the total number of authorized licenses shall be re- Supp. No. 20 198.3 . , e ~ 4.38 ARDEN HILLS CODE duced to nine (9) on the fIrst day of May, 1991. No more than seven (7) Class A licenses shall be issued and outstanding at the same time. (Ord. No. 265, ~ 5.8, 12.11-89; Ord. No, 268, ~ 5.8, 7.30.90) Sec. 4.39. Restriction on number of bingo .occasions. No more than fOUr (4) bingo occasions each week may be con. ducted by a licensllq organization, A bingo occasion may not con. tinue for more than four (4) consecutive hours. A person or cor. poration, other than an organization which leases any premises that it owns to two (2) or more organizations for purposes in- cluding the conduct of bingo occasions, may not allow more than eighteen (18) bingo occasioIls to be coIlducted on the premises in any week. (Ord. No, 265, ~ 5.9, 12-11.89) e Sec. 4.40. Reports. (a) All permitted orIDlIlizations shall submit to the city admin- istrator a copy of any reports it is required to make or has made to the board. Any applicant for a liceIlse or renewal of a license shall submit a copy ofits application to the city administrator. (b) On or before February fIrst of each year, organizations li. censed to conduct lawful gambling within the city shall submit a report to the city administrator indicating how the net profIts derived from lawful gamhling activities conducted by the organi- zation have been spent for lawful purposes and such other reports as may be required from time to time by council resolution. (Ord. No. 265, ~ 5.10, 12.11.89; Ord. No. 268, ~ 5.10, 7-30.90) Sec. 4.41. Inspection of premises and records. The city administrator, city attorney, city law enforcement of- ficers, city official and/qr city employee having a duty to perform with reference to this division or lawful gambling activities may inspect and examine the records concerning lawful gambling ac. tivities of any permitted organization upon twenty. four (24) hours' advance notice and may inspect the premises upon which the permitted organization is conducting lawful gambling activities at all reasonable times without advance notice. It shall be a mis- demeanor to falsify any reports required to be submitted pur. Supp. No. 20 198.4 e , e AMUSEMENTS, PARKS AND RECREATION ~ 4-45 suant to this division. (Ord. No. 265, ~ 5.11, 12.11-89; Ord. No. 268, ~ 5.11, 7.30.90) Sec. 4.42. Age limit. No person under the age of eighteen (18) shall be permitted to engage in any lawful gambling activity except bingo and raffies. No permitted organization shall allow any person under the age of eighteen (18) to engage in any lawful gambling activity except bingo and raffies. (Ord. No. 265, ~ 5.12, 12.11,89; Ord. No. 268, ~ 5.12, 7.30.90) Sec. 4.43. Trade area restriction. An organization permitted to conduct lawful gambling within the city shall expend fifty (501 per cent of its net profit on lawful purposes conducted or located within the trade area. lOrd. No. 268, ~ 5.13, 7.30.90) Sec. 4.44. Severability. If any section, paragraph, phrase or provision of this division shall be determined invalid for any reason, such determination of invalidity shall not affect the remaining provisions of this divi- sion. lOrd. No. 265, ~ 5.13, 12.11.89; Ord. No. 268, ~ 5-14, 7.30.90) e ARTICLE II. PUBLIC PARKS AND RECREATION AREAS. DIVISION 1. GENERALLY , Sees. 4.44, 4.45. Reserved. .Cr08. refereDce-Lakes. Ch. 12. Supp. No. 20 198.5 e ~ ~ e e . CITY OF ARDEN HILLS MEMORANDUM DATE: April 6, 2000 TO: Joe Lynch, City Administrator Terrance R. Post, City Accountant ~ St. Katherine Ukrainian Orthodox Church - Bingo Hall Premises Permit Application FROM: SUBJECT: Backl!round Earlier this spring, the Light Brigade opted not to renew its Class A permit at the Pot 0' Gold and only conduct Class B gambling operations at the Blue Fox. The Bingo Hall owner then amended the lease to allow the 621 Foundation to operate in the Light Brigade's previous session times. This has left the Bingo Hall operator with Thursday nights open and being desirous of brining a fourth group into the Bingo Hall. The matter before the Council at the April 10, 2000 regular Council meeting will be to consider approving a Premises Permit to St. Katherine Ukrainian Orthodox Church to conduct bingo operations at the Pot 0' Gold facility. Application Process St. Katherine Ukrainian Orthodox Church formally initiated the application process by providing the City with a lease agreement with the Bingo Hall, a completed Minnesota Lawful Gambling Premises Permit application, and payment of a $100 investigation fee. Staff had earlier met with Mr. Frank Belgea, advisor to St. Katherine's, to familiarize him with ordinance requirements, including a discussion about trade area spending requirements and expectations. Staff initiated background checks with the Ramsey County Sheriffs Department and nothing significant was noted. On April 5, 2000, staff issued a certified letter to the organization with review comments. Staff Comment Staff has concerns about how the organization plans to satisfy the ordinance trade area spending requirement. In light of the fact that St. Katherine Ukrainian Orthodox Church is a local/trade area based organization, limiting trade area spending to just this organization does not appear to meet the spirit of the City Code of Ordinances. Staff Recommendation Council may wish to consider additional questioning of the representative of St. Katherine Ukrainian Orthodox Church at the April 10, 2000 Council meeting. Memorandum, St. Katherine Ukrainian Orthodox Church - Bingo Hall Premises Permit Page Two April 6, 2000 Based on the information contained in the application materials, staff would recommend that Council adopt Resolution No. 00-17 entitled, "Resolution Approving St. Katherine Ukrainian Orthodox Church Charitable Gambling Bingo Hall Premises Permit Application," at the Pot 0' Gold Bingo Hall. Enclosures 1. Organization License Application (LG 200A) 2. Premises Permit Application (LG 214) 3. Lease for Bingo Activity (LG 222) 4. April 5, 2000 Staff Review Comments ~ .. . . . '" ~ e . crrY' OF AIUlEN RILLS coUNTY' OF RAMSEY' STATE OF MINNESOTA RESOLUTION NO. 00-17 RESOLUTION APPROVING Sf . KATHERINE uKRAlNlA" ORTHODOX cHURClI CRARITABLE GAMBLING BINGO lIALL PREMISES PERMIT APPLICATION _llEFOllE. BE If llES01.YED. "'" "" C'IY 01 A<d~ Hill>'-" .I'l""" "" BingO lbll """'"'" pam" '1'1"""''''' fM "" S' """'''''' 0_ o",,,,do, """"b '" ~odUct bin,o ond pull"" "",hling '" "" A<d~ Hm, BingO HoIl (I'.,-O-Oo\d). 3176 eoono\\y A_" Arden Hills, Minnesota. PASSED AND ADOytED BY TIlE CITY COUNCIL OF - ern' OF ""DEN llILLS TRIS 1011l DAY' OF APRIL, 2000 DENNIS PROBST , MAYOR ATTEST: JOSEPH P . LyNCH, CITY ADMINISTRATOR . J , Organization license APPlication. LG200A "" The information req ested rm ( nd any attachments) Will be Used by the GambUng Control Boam (Board) to determine yourquaU_ fications 10 be involveeI In lawful gambling ac- tivities in Minnesota, and to assist the Board in conducting a background investigation Of You. You have Ihe right to refuse 10 SUPPly the in- formallon requested; however, if you refuse to SUPPly this Information, the Board may nOI be abie to determine Your quaUfications and, as a consequence, may refuse to issue you a lioense./fyOu sllpp/Ylhe information teqUSstect, the Board Will be able to Process YOUr appUca_ lion. This form may require the diSclOsure Of Your SOciai Security number. If so, Your SOCial Security number Will be USed to determine yOur Gambling Manager Name of Your organization's gambUng manager Address City Slate/Zlp ^-latcJ.le }v(QC~ 7/2../ Show 00Ln UnO l~ N/..j 550 14 O".nl''''on Inoom. 'nd A'U"d.. ''''''h '''m"",,I'h~. . '~'h"Y) '" o.."..,~ m" '" ~~ .... "..,,~ "W(" "_,. """",, ,,"... "_ _ ,,", '.."...., raises funds. ~ (u/lpCf/~ .BCrjOdiCJ.~eol)s. .' " """',,,,, .,. -. "" .,.... · "- ."...."~. WhO( h -. ,,-, """ """ .... -m"", _ gambling? _ ) () _% AttaChments and Information ReqUired - Organization Officers Affidavit. LG200B - CompenSation SChedule, LG205 o CEO and treasurer must eaCh COmplete 0 Use to report all wages Paid to emplOYees - Proof of NonprOfit Status involved in the COndUct of laWful gambling. - Organization BYlaws o If no wages paid, return the LG205 Signed by Membership LiSf, signed by CEO and notarized the CEO stating "No compenSation Paid." - - Registration of Paid Gambling EmplOYees, Intemal Controls, LG201 - Allach a flow chart ShOWing the structure of Your LG209 organiZation and a separate WHllen eXPlanation of administrative duties. ACknoWledgment I declare thaI: 0 I have read this application and all infOrmation sUbmilled 0 Any Changes in apPUcation infOrmation Will be SUbmit. to the Board. ted to the Board and local govemment Wifhin ten dayS 0 All information is true, aCCurate, and COmplete. Of/he change. 0 All other required information has been fully diSclosed. 0 A termination plan Will be sUbm/lled to the Board Within 0 I am ihe chief executive Officer of the organization. 30 days of termination of OUr gambling operation. 0 f assume full responSibility for the fair and laWful opera. 0 I certify that the gambling manager Is bOnded and tion of all actiVities to be COnducted. licensed as reqUired per Minnesota statutes. 0 I Will familiarize mYself With the laws of Minnesota 0 Failure to prOVide required Information or ProViding false goVeming laWful gambling and rules of the Board, and or miSleading information may result in the denial Or agree, if licensed, to abide by those laws and rules, revocation Of the license. inClUding amendments to them. .' I "- "'''''' "'''W~ -"(i/Mc-~ 'i/ "./'/Hi~ - Date_~/-2::.~ Mail To: Gambling ContrOl Board QUestions? Call the licensing SeCtion of the GambUng Control Suite 300 South 80am at 651-639-4000. If you use a ny, you can call the 80am 1711 W. COunty Road 8 by Using the Minnesota Relay Service at 1-800-627_3529 afl(f ask to place a call 10 651-639-4000. This form Will be made RosevlI/e, MN 55113 available in altematl\le format (i.e. large Print Braille) upon request u on this fa a Page 3 of3 4/99 ~ .e . -~.......... "~~-.. -""'--~-...... -.."'---- -.'''-.............- -,.~..,",."..,'X,' _ _ _ "'_"'''' ...-.M_...._."'. ~~_...._,.._ ~.~ - --".. .~" "''' ,.,,,....,, - ....,.. ""- ..._.....~.....""..Oh- __..__ .. ........ - ~'" ......... ..., -...... '-..M_, ... """,. ""'.. - ..... SO""___.-.... """'. '0".. --.... ~.... "m...~, _ _......., -...-........"..., .--.""'-...- ..,.,--""-,~.- ,. --... ..~-..., ,,, SO", ,~'" _., ~"'''. Wh'~ .....,.... ....., ... .... ._ -""0. "..'........... '''__,__", _.-..,..,,-~....... "'.,........ -, .....,. . - """'''.. "'-" -" '" "- .."..... ."-.. -.."- - -. ~O.. __ "SO" __, .M........_,_"" name and address Which Will remain PUblic. . .. " " . . . Minnesota Lawful Gambling Organization License Application - LG200A Organization Information Organization name (as It appears on documentation filed with Minnesota Secretary of State or Internal Revenue Service) For Board Use Only u e.-v I~ ( Other name(s) used pf.. x u VCo Business 10 Number (Minnesota Sales & Use Tax Penn~) (If none, write "None' Business address of organization - street or P.O. box (The organization address cannot be the same as the gambling manager's address. If your organization does nol have an address, list the home address of your CEO.) 1(" &<.? If-v City ,,4vck c; W. r!f?OLv If(LL~ f1,.U StatelZip County 111 Rfi-i1. HI s-n I"L Business phone number ( Officer Information - Chief Executive Officer (CEO) The CEO: must complete an Organization Officers Affidavit - LG200B is the person responsible for your organization, such as the preSident or commander cannot be your gambling manager Last name First name Middle:s~ Social security number SLriVE- -2...- Maiden name A- Business phone number If your organization is not currently licensed, your CEO and the person who will be the gambling manager must attend the two-day gambling manager seminar before any license can be issued. The gambling manager must pass the exam. /),} County 5"5/06 Officer Information - Treasurer The treasurer: must complete an Organization Officers Affidavit - LG200B is the person who handles non-gambling monies for your organization, such as the bookkeeper or accountant. cannot be your gambling manager . cannot be a signatory on your organization's gambling account The CEO may be the same person as the treasurer, depending on your organization's size and structure. If the CEO is the treasurer, then the CEO cannot be a signatory on your organization's gambling account. Last name' First name Middle name Maiden name Title Date of birth Business phone # Date CEO attended gambling manager seminar: 1 I Call the Licensing Section at 651-639-4000 to register. () Class of Organization License The organization license must reflect all of the fonns of gambling conducted by your organization. Check the box that summarizes the gambling at all of your premises. qg Class A - pull-tabs, bingo, raflles, tipboards, paddlewheels o Class B - pull-tabs, raflles, tipboards, paddlewheels o Class C - bingo or bingo and pul~tabs, if total gross receipts do not exceed $50,000 per year o Class 0 - raflles only Status of License Check one: (Xl Our organization has never been licensed. o Previously expired license - list complete license number: Page 1 of3 4/99 .. , FOR BOARD USE ONLY Minnesota Lawful Gambling Base # Check # pp# Initials Premises Permit Application - LG214 Fee Date Class of Permit Page 1 013 Check one: 1199 ~ Class A . $400 Pull.tabs. tipboards, paddlewheels, raffles, bingo ./ Class B . $250 Pull-tabs, tipboards, paddlewheels, raffles D Class C . $200 Bingo only OR bingo and pull.tabs when total gross receipts do not exceed $50,000 per year D Class 0 ... $150 Raffles only e J Organization Information Organization name (as it appears on documentation filed with Minnesota Secretary of State or Intemal Revenue Service) Base license number I' Name of chief executive officer (cannot be your gambling manager) I( ~7 . I I < Daytime phone number (t,. S-I ) t4q-CJ2 'ZZ Gambling Premises Information Name of establishment where gambling will be conducted Street address (do not use a P.O. box number) ",--r 0 (f;oLD Go snc. CoM.../(.r! It) S,WL City & county where gambling premises is located-OR- Township & county where gam ling premises is located if outside city limits e y \ )" Is the premises located within city limits? Yes ~ No 0 If No, is township: 0 Organized o Unorganized o Unincorporated Does your organization own the building where the gambling will be conducted? o Yes ~NO If no, attach (1) the appropriate lawful gambling lease form, and (2) the sketch of all leased areas with dimensions and square footage clearly defined A lease and sketch are not required for class D applications. Name of legal owner of premises Address City StateJZip 717J (,-/'t L I'f ;.I"CI~ pfj/ <)\~tf Address(es) of Storage Space of Gambling Equipment List all locations where used and unused gambling pro!luct is stored. Do not use-a P.O. box number. (Attach an additional sheet if necessary.) Address ~ StatelZio '3 7(. G9 Ii{ IU 5"5';("2... Questions? Call the Licensing Section of the Gambling Control Board at 651-639-4000. If you use a TTY, you can call the Board by using the Minnesota Relay Service at 1-800-627-3529 and ask to place a call to 651-639-4000. This form will be made available in alternative format (i.e. large print, Braille) upon request e . e e . Minnesota Lawful Gambling Lease for Bingo Activity - LG222 Name of Legal Owner of Premises Street Address G<,c.. )(il'&,--" 3?73- Name of Lessor Street Address (If same as legal owner, write in 'SAME") 1i.J~ Name of Leased Premises Street Address /;>T 0 ~ll) 77(. Co/1I1..,jIV Name of Lessee (name of organization leasing the premises) - k...-tlfz (rf,) t', U t/J.AJ (of;J ottff" f)..> c-/lujcl! Rent Information Rent for bingo and all other gambling activities conducted during a bingo occasion may not exceed: (1) $200 per occasion for up to 6,000 square feet; (2) $300 per occasion for up to 12,000 square feet; (3) $400 per occasion for more than 12,000 square feet; or (4) $25 per occasion for bingo conducted in a bar (regard- less of the square footage) - organization must conduct another form of lawfui gambling, and the premises must serve intoxicating liquor or 3.2 percent matt beverages. City L,-r City Zip IlL r,u'i.. >01'-' Zip Daytime Phone ( C:/1-. ) 7'I]-lt'(D Daytime Phone City Zip S-'5"U 2. VJe I Ii{ A--. GCB license no. of organization ( ) Daytime Phone ( C,/) '3(-112 Daytime Phone ( ) The total rent may not be based on a percentage of receipts from lawful gambling or attendance at a bingo occasion. An organization may not pay rent to itself or to any of its affiliates for space used for the conduct of lawful gam- bling. Rent to be paid per bingo occasion $ (If no rent is to be paid, indicate 4) ? <=,0 ;(90.- Sketch and Dimensions of Leased Area Sketch: For all areas being leased for the conduct of gambling and storage of gambling product at this premises, attach a sketch (drawing) showing: (1) the leased area(s), and (2) the dimensions. Dimensions The leased areas are: /t{o S1-- feet by (,.,0 feet by !J l.- feet by (.1,,,5.. t,(,. feet by 1 \? feet by I R (Z.?-G....,L.f. fL Storage Storage "7 Times and Days of Bingo Occasions feet for a total of feet for a total of feet for a total of feet for a total of feet for a total of Combined total g '1 DO 1 >'0 687- I2b square feet. square feet. square feet. square feet. square feet. square feet, 9404 Enter bingo days and times below. Circle a.m. or p.m. afler each beginning and ending time. A bingo occasion must continue for at least 1-1/2 hours (90 minutes) but cannot exceed four (4) consecutive hours, and at least 15 bingo games must be held at each occasion. An organization (as a whole) may not conduct more than ten (10) bingo occasions each week. Dix BeainninalEndina Hours Dix 1Hvf. c, -"-'- --r-bdf5. BeoinninolEndino Hours .oax BeainninalEndino Hours 7,'1<(" to 1 :d~ 7' i( to I I.' 00 to to to to to to to to Term of Lease The term of this lease agreement will be concurrent with the premises permtt issued by the Gambling Control Board, unless terminated sooner by mutual consent of the lessor and lessee. Amended Lease Only If this Is an amended lease showing changes occurring during the term of the current premises pennn, write in the date that the changes will be effective -----1--1_. Both parties that signed the lease must innial and date all changes. Page 1 of2 1/99 . CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 e April 5, 2000 Certified Letter Ms. Vera Tanasichuk 1811 Summit Avenue St. Paul, MN 55105 RE: Premises Permit Application - Additionat Requested Materials Dear Ms. Tanasichuk: Your organization, St. Katherine Ukrainian Orthodox Church, submitted a Class A Premises Permit Application with supporting materials to the City of Arden Hills on March 15,2000. Staff review of these materials has noted the following deficiencies; 1) We do not have a copy of signed lease agreement between the lessor, Goldie K. Siedow of the Pot 0' Gold Bingo Hall, and your organization; and 2) City of Arden Hills Code of Ordinances, Section 4-35 (2) required, "Any organization applying for a new permit... .shall provide the City with a certified statement containing the organization's projection of gross receipts and total prizes for all lawful gambling activities to be conducted in the city... in which the permit will be effective." This documentation has not yet been provided. e Assuming these two items can be resolved this week, Council consideration of your application is scheduled for the regular Council meeting agenda on April I 0, 2000. I would also encourage your organization to be prepared to respond to possible Council inquiries on how it plans to comply with the trade area spending requirement. Even though St. Katherine is within the trade area, I do not believe that the spirit of the City's ordinance is to allow ninety percent (90%) of gambling net profits (ten percent (10%) to the City Community Services Fund) to be retained by the church. I believe the spirit of the ordinance would allow a maximum of fifty percent (50%) of charitable gambling net profits to be retained by the church. If you have any questions on the above, do not hesitate to contact me at 651-633-5676. Sin';l~::A.I' //. ~ T~:VR:Post ~ City Accountant CCIloe Lynch, City Administrator . PHONE: 1651) 633.5676 . FAX 1651) 633-7839 - e e CITY OF ARDEN HILLS MEMORANDUM DATE: April 4, 2000 TO: Joe Lynch, City Administrator Terrance Post, City Accountant@) Approval ofUnhudgeted Operating Transfers for 1999 FROM: SUBJECT: Staff suggests that the Arden Hills City Council consider approving several operating transfers that were not included in the adopted 1999 Budget. These unbudgeted operating transfers include the following: General Fund (101) I. An additional $206,250 operating transfer to Municipal Land and Building Fund No. 408. This transfer results from an estimated 1999 General Fund operating surplus of revenues exceeding expenditures. 2. A $251,000 operating transfer to Permanent Improvement Revolving (PIR) Fund No. 501. This transfer is represented by: (a) $151,000 originally budgeted as the 1999 Pavement Management Program (PMP) allocation (the West Round Lake Road Phase II project was postponed); and (b) $100,000 from an estimated 1999 General Fund operating surplus of revenues exceeding expenditures. Community Services Fund (225) I. An additional $9,697 operating transfer to the Program Fund No. 226 to fund the 1999 operating deficit (total transfer to the Program Fund is $50,000). 2. A $30,000 operating transfer to the Fire Equipment Sinking Fund No. 412. This action is in keeping with prior City Council policy direction of utilizing sixty percent (60%) of charitable gambling revenues for parks and recreation needs and forty percent (40%) of the revenue stream for public safety capital needs. Recommendation If Council concurs with these proposed unbudgeted 1999 operating transfers, they should approve them under the Consent Calendar of the April I 0,2000 regular Council meeting, and authorize staff to book the transactions accordingly. " t e e . CITY OF ARDEN HILLS MEMORANDUM DATE: April 4, 2000 TO: Joe Lynch, City Administrator Terrance Post, City Accountant 6fiiJ West Round Lake Road Phase I Additional Project Cost FROM: SUBJECT: Backl!:round When the City of Arden Hills undertook the West Round Lake Road Phase I improvement in 1999, the project required two (2) property acquisitions - the Indykiewicz parcels and approximately 2,400 square feet of property owned by the Nott Company. The Indykiewicz acquisition agreement was completed in March, 1999. However, the Nott parcel easement was never finalized. The Nott Company gave the City permission to construct the new roadway with the understanding that the permanent easement agreement was a remaining open item. Subsequent Events The Nott Company contacted the City in December, 1999 in regards to finalizing the easement agreement. After several rounds of negotiation between the parties (Attachment A), the Nott Company and City staff have compromised on a purchase price of$2.75 per square foot or a total of$6,600.00 for obtaining the easement. Recommendation Staff recommends that the Arden Hills City Council authorize the Mayor and the City Administrator to execute an "Agreement to Convey Easement" (Attachment B) with the Nott Company and the City Treasurer to issue a check to the Nott Company in the amount of $6,600 in consideration for said easement for the purpose of the West Round Lake Road Phase I reconstruction improvement. ~ x w I- o < " , I I I <'h'~~/ 124..1. \';::;j' I J , I .is I I ~ti J ~m I J 0",- J I ~~ I I ~ I Z I I I / ~ / / ;q I J I I O. I I <- I I .>.. I I I I :::! I I = I I is I I _ I I :z: I I I I k:! I J I I ~ I I C/J I I Q:' I I k! I I I I ;;; I I I I I I I I I --L-. I I I I I I I I / I I I I I I I I I I T213.23--- I { II I, /1 I i I ' I i / I I i I I I I I I I I I I I I I I I I I I I A UNE DRA'ffN PARALLEL TO AND 850 FEET NORTH Of THE SOUTH UNE OF" THE NORTH 30 ACRES Of' THE SO. Ii: OF THE NW~ OF' SECTION 21, T'M', 30, RGt,23 N89"-4S'1S"E I ~~~-~ in I (D '~~-~~..J I I 0>)- .~ Z "0 <( :::::: Q " ::; m 0 0>0 .~ f- :; b X z W , l___~____ . '" '" U f;; ;; o ~ '" I'<. o >< E-< ...... U P:: o I'<. -'. is o u i5lJi e~ %~ .~ oz '. go ~~ ~z : +-) -'--"--- 0- W I:' l"'i?> ~ ~~.= ~ "I~~ E1; ~~I.tl 8 ~I gg B ~ '" Cl ~ j ~ ~ I ~., o ~ ;.: m " . Ul ... w w r Ul '" u.. o '" ... w w r Ul e 'N. N e . " Warren E. Peterson Jerome P. Filla Daniel Witt Fram Glenn A. Bergman Jonn Michael Miller Michael T. Oberle Steven H. Bruns. Paul W. Fanning Esther E. McGinnis Jeffrey J. Cohen PETERSCN FRAM BERGMAN Ai/AeItJfJi9JT A ~1- Suite 300 50 East Fifth Street St. Paul. MN '55101-1197 (6'51) 291-89'55 (651) 228-1753 facsimile ,. e Direct Dial #(651) 290-6907 January 24, 2000 Mr. Jon B. Albrightson Hagerty, Johnson, Albrightson & Beitz, P.A. Suite 901 701 Fourth Avenue South Minneapolis, MN 55415 RECE!VED JAN 2 5 2000 (1Tt Of A\\\lb~ dilb RE: Arden Hills/Nott Company Easement PF&B File No. 10470.980002 Dear Mr. Albrightson: This correspondence will summarize our telephone conversation of January 24, 2000. indicated the following to you: e 1. The City purchased the Indykiewicz property for $1,080,000.00. According to the BRW Survey, the site consisted of 331,050 square feet. This means the City paid $3.26 per square foot for the real estate. 2. The County Assessor indicates that the real estate value for the Nott Company parcel is $1.24 per square foot. I am assuming that the assessed value is less than the market value by about 10 percent. If that is correct, the market value of your property according to the County Assessor is $1.37 per square foot. 3. If we use the Indykiewicz condemnation figures, the suggested value of the Nott Company property is $7,824.00 (2,400 square feet times $3.26 per square foot). If we use the County Assessor value increased by 10%, the suggested value is $3,288.00 ($1.24 times 110% equals $1.37 times 2,400 square feet). As we both know, forced sales are not legitimate comparables for purposes of determining market value. I also know that the assessed value of real property in most cases is not an accurate reflection of market value. The City is hoping that we can come to some agreement in between a value of $3,288.00 and $7,824.00. Please review this information with your client and let me know what acquisition price would be acceptable to the Nott Company. . I did receive a copy of the Deed of Conveyance to the Nott Company. If there is a title insurance commitment or policy which reflects the current status of title and encumbrances, . A~tlM&( Ie 1.- ./'" 1--- '" January 24, 2000 Page 2 . please send me a copy. If you have any questions, please contact me. Thank you for your cooperation. JPF:lk VeryJjIY yours, .~ .jLA- C/clne}f Filla cc: Terry Post - Finance Director/City of Arden Hills . . ,. . ATfl\Ctl >>6J( fS 'Yr- Warren E. Peterson .. Jerome P. Filla Daniel Witt Fram Glenn A. Ber.gman e John Michael Miller Michael 1 Oberle Steven H. Bruns. Paul W. Fahning Esther L McGinnis Jeffrey J. Cohen PJ1;iERS0l\. T FRP.J\7it:j:BERGMAN S:a: :mtl!"~"fi,,''1U!tlll~!I';.''~'''''''''UU.IUEIIIIII'J1~tIJ Suite 300 50 East Fifth Street St. Paul, MN 5510]-] ]97 1651129].8955 (651) 228"[753 facsimile Direct Dial #(651) 290.6907 March 30, 2000 Terry Post City Finance Director City of Arden Hills 4364 W. Round Lake Road Arden Hills MN 55112 RECE.... 1\1 ED '''';-' ~ --- MAR 3 1 ZOOO tift Of A\\UtN hilL::' RE: Arden HillsjNott Company Easement PF&B File No. 10470.980002 Dear Terry: . I am enclosing the original of an Agreement to Convey Easement which has been signed by the Nott Company. This Agreement covers the area of the Nott Company property which was included within the improved right-of-way for the Round Lake Road project. The proposed purchase price is $2.75 per square foot. There are approximately 2400 square feet. The amount of the purchase price per square foot is less than the amount which was paid for the I ndykiewitz property. Please presentthis to the City Council fortheir review and approval. If you have any questions, please contact me. JPF:lk uly yours, ..Jd6- Filla Enclosure cc: Joe Lynch/City Administrator - City of Arden Hills . "ALSO ADMITTED IN WISCONSIN " -, ".- A."ffM\lrllftJ1 ~ ~;;- ... , AGREEMENT TO CONVEY EASEMENT e 1.0 Parties. This Agreement is dated the....o'1.day of T'Yl~ ,1999 and is entered into by and between Nott Company, a Minnesota corporation ("Grantor") and the City of Arden Hills, a municipal corporation and political subdivision of the State of Minnesota ("City"). 2.0 Recitals. A. Grantor represents that it is the fee owner of the following described property situated in Ramsey County, Minnesota: That part of the following described parcel lying North of the South 850 feet thereof: That part of the Northwest Quarter of Section 21. Township 30. Ranl~e 23, described as commencing at the Southwest corner of said Northwest Quarter; thence North along the West line of said Northwest Quarter a distance of 825 feet; thence East, parallel to the North line of said Northwest Quarter, a distance of 945.10 feet, the actual point of beginning of the land herein described; thence continuing East along said parallel line a distance of 765.90 feet; thence Northerly, deflecting to the left 101 degrees 02 minutes 24 seconds, a distance of 252.17 feet; thence Northerly, deflecting to the right 2 degrees 06 minutes 44 seconds, a distance of 253.18 feet to the North line of the South Half of said Northwest Quarter; thence East along said North line of the South Half a distance of 82/100 feet; thence North, deflecting to the left 90 degrees 56 minutes 33 seconds, a distance of 292.33 feet; thence North, deflecti ng to the right 00 degrees, 58 minutes 48 seconds, a distance of 33 feet; thence North, deflecting to the right 00 degrees 52 minutes 05 seconds, a distance of 330.03 feet to the South line of the North 660 feet of said Northwest Quarter; thence, West along said South line of the North 660 feet a distance of 302 feet to the East line of the West Half of said Northwest Quarter; thence North along said East line of the e e 1 I e e e Amm~(N\ ~ 1::- ~ West Half of the Northwest Quarter a distance of 2.02 feet to the North line of the South Half of the Northwest Quarter of said Northwest Quarter; thence West along said North line ofthe South Half of the Northwest Quarter of the Northwest Quarter a distance of 213.23 feet; thence, North, deflecting to the right 91 degrees 41 minutes 14 seconds, a distance of 288.17 feet; thence Southwesterly, deflecting to the left 167 degrees 06 minutes 03 seconds, a distance of 565.07 feet; thence on a tangential curve to the left having a radius of 1080.47 feet and a central angle of 17 degrees 04 minutes 13 seconds a distance of 321.85 feet; thence on a reverse curve havi ng a radius of 7805.44 feet and a central angle of 4 degrees 14 minutes 04 seconds a distance of 576.86 feet to the actual point of beginning; except that part lying Westerly of a line parallel to and 33 feet Easterly of the Westerly line thereof. (Herein "Subject Property"). B. The City is in the process of reconstructing Round Lake Road ("Project"). In order to complete the project, it will be necessary for the City to acquire a permanent easement over a portion of the Subject Property. 3.0 Terms and Conditions. Now, therefore, in consideration of the mutual undertakings herein expressed, the Grantor and City agrees as follows: A. Upon request of the City, Grantor shall provide the City with an Abstract of Title or Owner's Duplicate Certificate of Title for the Subject Property. B. At its cost, the City shall continue the Abstract of Title or obtain a Registered Property Abstract and shall prepare all documents necessary to acquire the following described permanent easement: A Permanent Easement for Roadway, Trailway and Utility purposes over, under and across that part of the above described property within the Northwest Quarter of the Northwest Quarter of Section 21, Township 30, Range 23, Ramsey County, Minnesota, lying Easterly of Round Lake Road W. right-of-way, described as follows: 2 . . ^TWttM~ P, I . . ' ~ Commencing at a point on the north line of the Northwest Quarter of said Section 21, distant 1248.18 feet, on an assumed bearing of North 89 degrees 46 minutes 16 seconds East from the northwest corner of said Section 21; thence South 14 degrees 17 minutes 35 seconds West, a distance of 535.07 feet to the point of beginning of the Easement to be described (hereinafter referred to as "Point A"); thence South 1 degree 24 minutes 09 seconds West, a distance of 140.64 feet to a pont hereinafter referred to as "Point B" on the south line of the Northeast Quarter of the Northwest Quarter of the Northwest Quarter of said Section 21, distant 213.23 feet on a bearing of South 89 degrees 42 minutes 55 seconds West of the southeast corner thereof; thence South 89 degrees 42 minutes 55 seconds West, a distance of 21.42 feet; thence South 36 degrees 44 minutes 25 seconds West, a distance of 27.88 feet to the intersection with the easterly right-of-way of Round Lake Road W.; thence North 14 degrees 17 minutes 35 seconds East along said east right-of- way line, a distance of 168.25 feet to the point of beginning. C. Grantor shall cooperate in obtaining a consent to the easement from mortgagees or other encumbrancers or parties in possession. D. As compensation forthe permanent easement, the City agrees to provide certain landscaping improvements on and northerly of the Grantor's property. The landscaping plan shall be approved by the City and the Grantor. In addition, the City shall pay Grantor the sum of $6,600.00. 3 ~ ~ e e e e e ~ . . .. A "f1'M-\#\(U( & IN WITNESS WHEREOF, the parties have hereunto set their hands the day and year first above written. Pursuant to authorization granted by the City Council on the _ day of , 2000 CITY OF ARDEN HILLS Dennis Probst, Mayor Joseph P. Lynch, City Administrator GRANTOR: NOTT COMPANY,A M INNESOTACORPORATION !?O.~ (!.&O By Its: F:\UsefS\LORl\Jerry\Arden HiIIs\Nott Company Art. to Convey Easement.6th.wpd March 9, 2000 (11:09AM) AH10470 980002 4 1~ , ',I · . ~!~'O_POOMM~ MEMORANDUM 1\ll.W Thresher Square 7QO Third Street South Mioneapoli', MN 55415 phone; (6IZ) 370-0700 F",,; (612) 370-1378 File: 37951..011-0101 To: Joe Lynch/Arden Hills City Administrator From: Gregory S. Brown Arden Hills City Engin Date: April 5,2000 Subject: Pay Estimate # 1 1999 Sanitary Sewer Rehabilitation Program e Background The City of Arden Hills awarded Lllmetti and Sons, Inc. of Hugo, Minnesota the 1999 Sanitary Sewer Rehabilitation Project on November 8, \999 for a total contract amount of $25\,265.00, Project Status SanitarY Sewer Rehabilitation . The Contractor has completed the sewer main cleaning, trenchless pipe lining and manhole sealing. The Contractor only has to complete minor manhole rehabilitation and site restoration. Ielevisinl!: SanitarY Sewer The ContraCtor has completed the majority of the sewer cleaning and is in the process of televising. Sal!: Pioe Retlair The Contractor is scheduled to begin the sag pipe repair on the Zftd week of May. Rec:OInmendatioD5 The Arden Hills City Engineer recommends the Council approve Pay Estimate #\ in the amount of $120,478.05 to Lametti and Sons, Inc. A retainage of 5% is being held for the project. e Cc: Mark Lynch/BRW Dwayne Stafford/Arden Hills "''''' ":1'-"._1'" .......-......-.....,....~.... JIA/?O\"..-l g?c;,g >,i,r;: 219 APPLICATION FOR PAYMENT NO. 1 . . Project 1999 SANITARY SEWER REHABILITATION CITY OF ARDEN RILLS Owner CITY OF ARDEN HILLS Owner's Project No. Engineer's File No. 37951-011-0101 Contractor LAMETTI & SONS, INC. Application Date 4/10/00 For Period Ending 4/05/00 -------------------------------------------------------------------- -------------------------------------------------------------------- STATEMENT OF WORK Original Contract Amount Net Change By Contract Amendment Contract Amount to Date Total Amount of Work Completed to Date Material Suitably Stored on Site but not Incorporated into Work $ $ Gross Amount Due to Date Less 5.00% Retainage $ $ $ $ $ Amount Due to Date Less Previous Payments . Payment Due this Application }.r'V~Cl" " 9cs9 >:<.>: 2,9 M<J8 $ $ $ 251,265.00 0.00 251,265.00 126,819.00 0.00 . 126,819.00 6,340.95 120,478.05 0..00 120,478.05 . 22 :1>, 0002-S0-C1dl:i ., . I hereby certifY that all items and amounts shown are correct for the work completed to date. Contractor Lametti & Sons. Inc. By Date (Name and Title) The work on this project and the application for payment have been reviewed and tbe amount shown is reconunended for payment. BRW, INC. By Date (Project Engineer) . APPROVED FOR PAYMENT Owner City of Arden Hills By Date (Name and Title) . e JOl/biA.....l q?,c:q f")S' 7.tt:;) M~8 ZZ:ut 000Z-S0-~~ APPLICATIO~ FOR PARTIAL PAYMENT 1999 SANITARY SIlWER UHAIl1:LITATIO~ CITY OF ARDBN HILLS BRW File: 37951-011-0101 No/ lot No Item Unit Unit Price --------------------~--~ ------- i Schedule, A - S)lNITARY SEWER REHABILITATION 1 MOBILIZATION :1. 501 2 SITE RESTORATION 15.601 3 SEWER BYPASS 13.601 4 MANHOLE SEAL, CHEMICAL )).602 5 MANHOLE SEAL MORTAR )3.602 6 F & I MANHOLE STEPS J3.602 7 SEWER MAIN CLEANING J3 .603 8 TRENCHLESS PIPE LINI~G 03.603 112") 9 RECONSTRUCT MANHOLE 06.602 INVERT 10 INSTALL 2 -FOOT, 48" 06.602 BARREL SECTION 11 LOCKING MANHOLE COVER 06,602 12 MANHOLE MARKER POST 64.532 LS 6100.00 LS 3000.00 LS 1500.00 GAL 50.00 GAL 50.00 Ell. 40.00 LF 6.00 LF 33.00 . Ell. 2000.00 Ell. 800.00 SA 1000.00 Ell. 70.00 .d Schedule: B - TELBVISE SAN1:TARY SEWER 1 MOBILIZATION 121.501 2 TELEVISE SANITARY SEWER ;03.603 18"-18") ~0/S0'd 9CS9 ~~[ ct9 LS 3000.00 Contract Quantity 1. 00 1. 00 1.00 200.00 100.00 55.00 2300.00 2300.00 1.00 2.00 1.00 13.00 1.00 LF 0.<10 49500.00 Contract. Amount 6100.00 3000.00 1500.00 10000.00 5000.00 2600.00 13800.00 75900.00 2000.00 1600.00 1000.00 910.00 To Date Quanti.ty 1. 00 0.00 1.00 142.00 0.00 0.00 2262.00 2252.00 0.00 0.00 0.00 0.00 Subtotal: $ 3000.00 19800.00 M~g 1.00 0.00 " . '1./05/00 Page: 1 To Date Amount 6100.0C O.OC 1500.0C 7100.0C O.OC 0.0_ 13572.0C 7'1.545.0C o .oc o.oc O. Of o .OC 102,918.0( 3000. Of e o. Q! cc:~t 000c-S0-~d~ '. e APPL:ICATION FOR PARTIAL PAYHEN'I' 1~~~ SAN:ITARY SBWBIl. REIIAJULJ:TATJ:ON C:ITY OF ARDEN HILLS BRW File, 37951-011-0101 1'10/ ot No Item Unit Unit price ------------------------ ~------ Contract Quantity 3 SANITARY SEWER CLEANING 3.603 (8"-18") LF 0.60 4~500.00 , Schedule, 1 - SAG PIPE REPAIR 1 MOBILIZATION 1.501 r.S 4000.00 2 REMOVE BITUMINOUS '4.503 PAVEMENT SY 10.00 3 '4.501 REMOVE BITUMINOUS CtlRB 4.00 LF '.1 REMOVE 8" PVC r.F 6.00 5 >5.521 GRANULAII. BORROW TON 6.00 6 )5.601 DEWATERING LS 3500.00 7 15.601 SITE RESTORATION LS 4500.00 . 8 15.607 TRENCH EXCAVATION LF 50.00 ~ 11.521 BITUMINOUS PATCH SY 35.00 LO FURNISH AND INSTALL l3.511 8" PVC LF 20.00 11 SEwER BYPASS l3 .601 LS 2500.00 12 JOINT TEST 18" PVC) J3 .602 a JOINT SEAL (8" PVC) ;;W02 ~5.00 EA GAL 7.00 ~0/90'd 9ZS9 ~~~ c,9 1.00 113.00 70.00 355.00 100.00 1.00 1.00 355.00 113.00 355.00 '1.00 60.00 150.00 Contract Amount 4/05/00 Page: 2 To Date To Date Quantity Amount 29700.00 34835.00 Subtotal, $ 4000.00 1130.00 280.00 2130.00 600.00 3500.00 4500.00 17750.00 3955.00 7100.00 2500.00 5700.00 10SO.00 M~8 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20901. 00 23, ~01. 00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ~Z : 1>, 000Z-S0-~dlO l.0 . d itJ1Dl BRW File: 37951-011-0101 ).vV).V1',...l q?c:q ")," 71q AFPLJ:CATION FOR PARTIAl. p}\.YMEN"I' 1999 S1>.NIT}\.RY SEIIlER REHABILITATION CITY OF ARDEN HILLS . Subt:ot:al, $ Grand Tot:,.l, $ M"''' e 4/05/00 Page: 3 0.00 126.e19.00 . ~7!bT ~~~7_~_~A~ e e e '. CITY OF ARDEN IDLLS MEMORANDUM DATE: April 6, 2000 TO: Mayor and City Council Joseph P. Lynch, City Administrator ~ Cost Changes in Cleveland Avenue Bridge Repairs FROM: SUBJECT: Backl!:round In 1999, the City Council authorized cost participation in the repairs to the Cleveland Avenue bridge. At that time, Ramsey County had presented a cost estimate of $20,280.77 for the Arden Hills share of these repairs. SuhseQuent Bid Results We have received notice from Ramsey County that the bids taken on this project have come in higher than estimated. The Arden Hills' cost share for this project is now $26,907.59 or a $6,626.82 increase. This is a thirty-three percent (33%) increase. Mr. Post has indicated that the City budgeted approximately $48,000 as our share of this project in 1999 , We did not spend this money during 1999, and therefore it is available and more than covers the cost increase, Recommendation Ramsey County is seeking confirmation from Arden Hills to pay the cost increase. Staff recommends that the Arden Hills City Council re-affirm their cost participation in this project and willingness to pay the increase due to higher bids. Enclosure: Ramsey County Fax 04/05/00 WED 15:06 FAX 6514825232 . RAMSEY CO PUBLIC WORKS 141001 RAMSEY COUNTY PUBLIC WORKS DEPARTMENT 3377 North Rice Street Shoreview, Minnesota 55126 (651) 484-9104 Fax (651) 482-5232 e Company: ~ 5;/ #-r~ ~k Jkl/5 - y;;;,.y A~ / e Date: To: Fax Number: 63.S-7'6.J9' , From: x,";;- -%f~~ Total Number of Pages: / Comments: /-f,'-I! s l~ 3 t~ b I fax.cov 1/99 pkt e