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HomeMy WebLinkAboutCCP 01-31-2000 . t7-L-- CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112.5794 AGENDA CITY COUNCIL MEETING, CITY HALL MONDAY, JANUARY 31, 2000,7:30 P.M. THE REGULAR MEETING OF THE . ECONOMIC DEVELOPMENT AUTHORITY (EDA) HAS BEEN CANCELED. . . City Philosophy To provide a basic and necessary scope of quality services through the innovative and purposeful use of physical, [mancial and human resources. 7:30 P,M, 1. . 7:30 P.M, 2. 7:30 P.M. 3. 7:40P.M. .. Call to Order Approval of Meeting Agenda A.pprovalofMinutes a. December 13, 1999 Regular Council Meeting b. December 20, 1999 Council Worksession c. January 3, 2000 Organizational Council Meeting d. January 10, Regular Council Meeting e. January 18, 2000 Council Worksession 4. Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will he enacted by one motion under a Consent Calendar format There will he no separate discussion ofth... items, unless a Council member so requests, in which event, the item will be removed from the genetal order of business and considered separntely in its normal sequence on the agenda. a. b. Claims and Payroll Res. #00-07, Approving Charitable Gambling Premises Permit Renewal Application, Light Brigade at the Blue Fox Res. 00-08, Approving Charitable Gambling PremiseS Permit Renewal Application, 621 Foundation at Pot-O-Gold Bingo c, PHONE: (651) 633-5676 . FAX (651) 633.7839 AGENDA - PAGE TWO . CITY COUNCIL MEETING, CITY HALL MONDAY, JANUARY 31, 2000, 7:30 P.M. 7:45 P.M, 5. Public Comments This is an opportunity for citizens to bring 10 Ibe Council's attention any items not currently on the agenda. In addressing Ibe Counci~ please state your name and address fur the record, and a brief summary oflbe specific item being addressed to Ibe Council. To allow adequale time for ench person wishing to address Ibe Council, we ask Ibnt individuals limil Ibeir comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 7:50 P.M. 6. Unfinished and New Business a. 2000 Street Improvement Project Discussion b. Planning Cases I. Case #00-01, Bethel College, 3900 Bethel Drive, Special Use Permit (SUP) Amendment (MasterPlan), and Site Plan Approval for Recreational Area 2. Case #00-03, James Moberg, 3355 Lake Johanna Blvd., Front Yard Setback Variance 3. Case #00-04, Edward Kajer, 1434 West County Road E, Side Yard Accessory Structure Variance 4. Case #00-05, Sprint PCS, 1230 Red Fox Road (Water . Tower) a Special Use Permit (SUP) and Site Plan Approval b. PCS Site Agreement between the City and Sprint Spectrum L. P., Authorization to Execute Lease Agreement 5. Case #00-06, Joann Kulman, 3279 North Snelling A venue, Minor Subdivision and Lot Width Variance c, City Events Task Force, Additional Appointments, Accepting Resignation 9:15 P.M, 7. Administrator Comments a, Pay Equity Report 9:25 P.M, 8. Council Comments and Committee Activity Reports 9:50 P.M. 9. Adjourn The above times may vary depending upon length of issue discussion. .' Jan. 31, 2000 FS! E'- ..f. ; ~..:o-!'... IL,. . tbouJ lI'?l{bU City of Arden Hills . To all City Council Members Greetings, My name is Derrek Hames, I am an Arden Hills resident with concerns about the proposed Bethel Park Project which comes to vote tonight. I was present at the Planning Commission meeting where the Bethel Park Proposal was approved pending certain questions be addressed, (traffic issues being a priority). City Council representatives, I implore you to carefully examine the proposed Bethel Park Plan as to how it affects traffic flow and pedestrian hazard. One does not need to be an engineer or designer to see a disaster waiting to happen given the current conditions of Old 10 at the point to which Bethel proposes a park entrance, . The Park plan in its current form puts both drivers and pedestrians in peril. The question you need to ask yourself is; "has enough thought and planning gone into this proposal to adequately address safety issues for traffic and pedestrians?". Based on what I have seen of the proposed plans and witnessed at the Planning Commission meeting, the answer is; NO! To begin with, much talk has been given on this issue as to the rights of property owners, and the right to develop their own land. I agree with those rights in most cases, but, in this case one has to look to the past decisions by the property owner (Bethel College) and how those decisions set in motion a series of events that define futnre development parameters, It is my understanding that many years ago Bethel sold the land which is now referred to as the Chatham Neighborhood, that sale and subsequent development was a conscious and planned decision on Bethel's part. When that land was developed, the road leading in and out of the neighborhood (McKracken Lane) was so placed as to decrease the possibility of traffic congestion at or near the entrance to the college. Bethel held back a portion of that developed land as a "buffer zone" for the college, to ensure the safety and serenity of the college entrance, and had no plans to ever develop it. . Now, a newer administration oversees Bethel and its future development. It is in my opinion that Bethel must recognize that its past decisions (whether with good planning or bad ), directly and indirectly sculpted this piece of land with very limited development possibilities, This proposed plan goes beyond those self-imposed limitations (limitations that Bethel initiated by the way they sold and developed the surrounding land) and by doing so, it will produce a potential hazard for us all. Given the current traffic congestion on Old 10, and the nwnber of accidents and "near collisions" adjacent to the Bethel College entrance, I find it disturbing and reckless on the part of Bethel College to propose a plan that would increase the potential hazard to Arden Hills residents, Bethel College students, faculty and guests. Please don't misunderstand my position, I recognize Bethel's need for the facilities, but in my opinion, the proposed plan is premature and incomplete. Nothing should be done with that land (if it involves drive entrances and exits) until Old 10 is updated, the railroad bridge widened, driver site lines increased and most importantly, a combined effort with Bethel, the City of Arden Hills, Ramsey County and the Railroad Company to come up with a plan that ensures controlled traffic flow for tbe safety of drivers and pedestrians, now and in the future. It is my opinion that the City of Arden Hills should ~ approve the current proposed Bethel Park Plan, Bethel College needs to recognized the development limitations it put on this land by decisions they alone made in the past. I believe they are ethically bound to insure the safety of their staff, students, faculty and guests. The current Park Plan puts the issue of safety into question. Please do not approve a poorly thought-out plan that will surely come back to haunt us all, potentially with tragic consequences, that will cost us all time, money and possibly heartache to fix in the future. A new, more comprehensive plan needs to be insisted upon with traffic safety ( and solutions) a primary concern. . Thank you for your time and attention. Derrek Hames 1839 Venus Ave65I-628-0951 JAN-31-00 MON 04:15 PM REPRINT SERVICES FAX NO. 6126330391 FltE ~J, ~"J- 1~lfoo . NSSA North Suburban Soccer Association PO Box 130490 Roseville, MN 55113 31 January 2000 Ms Nancy Randall Associate Planner City of Arden Hills Dear Nancy, As President of North Suburban Soccer Association (NSSA) it has come to my attention that Bethel College is seekingpennits for construction that would include a full size soccer field in Arden Hills. I want you to know that NSSA supports and encourages Bethel College in this endeavor. . Based on NSSA's close workingrelationsmp with Bethel College, We on the Board of directors have every reason to believe that Arden Hills youth served by NSSA will . benefit from such field development. As you may know, soccer-playing surfaces are now at such a premium that, according to the Minnesota Amateur Sports Commission, participation will be curtailed statewide unless significant field development begins immediately. NSSA has alIeady felt this pressllre and has been forced to notifY approximately two h~mdr~ St. Paul area boys and girls that we have no room for them on NSSA teams for this coming summer season. Currently there are about 200 Arden Hills youth projected to be on NSSA teams this year. The field at Cummings and Haz.elnut have served them well as younger players. However, as they mature their soccer development really benefits from full sized fields. It is my Imderstanding that the Bethel College proposed development will include just what these kids need, a full sized field maintained to high standards.. All of \lS on NSSA's Board of Directors ask that you give every consideration to Bethel College's proposal. We would love to have access to a full sized playing surface tbat could serve Arden Hills' youth players as they progress in their soccer experience. . 4;)ciL Merlin Nelson. President North Suburban Soccer Association . . . F I ~ ::-'''''t' '00;..1 \)31 tlo ~ North Suburban Soccer Association ' , 6514846743 KATH COMPANIES FAX .*******************************************~***** Monday, January 31, 2000 MS. NANCY RANDALL ASSOCIATE PlANNER ARDEN HILLS .' Dear MS. RANDALL. I want you to know how important the construction of a fun sized SdCCer f ~Id is for the soccer playing youth in Arden Hills. As an Arden Hills residem: and Dire<::or of Git1s Traveling Teams for the Nom Suburban Soccer Association (NSSA) IIi.ve foc;used en the developnent of youth $O<<eI' pJayers moving from the recreati; ml to competitive level. It has been my observation that those c:ommunities that tui ~e provided their youth with high level facilities have seen theii' young soo;er i llayers reach a level of play that is very attnl(:tjve to our best players. It is not uncj Immon for our promising young pleyers to ebe.ndoI. the NSSA as they reac:h their 1;eens f111" teams OI,/tSide the eommu~ to gain ~ to these facilities and the benefits lISS<lC ated with them. " . Bethel College is looking to construct a top noteh soccer field thai would b e available to the NSSA. I think the planning commi$slon should endorse the plan. This dEi ielopment will present an opportunity for the yCllrth of Arden Hills to el'!ioy the beneflt$ 'of high level soccer right in their own community. According to the projections we've seen from the Minnesota Amateur Sports Commission, withput such developments' our youth will continue to see hlwer opportUnities to play organized soccer despite gro\ ~lng derr&d. I know that Ramsey County has put forth a program to match funds for 'SOCi:er field development. Perhaps there is a way to access these funds for an Arden Hilhi . field. NSSA's Field Development Director, Greg Cottle, has detans on this program. I'm sure he'd be happy to talk to you about it. He can be reached at 651-486-2662. PlBl\se look for a ~y to make this fie/d development happen. It. would be gi lad for the continuing involvement of our youth in socc:er. Sincerely, Dave Resch (651)636-7678 h , (651) 222-0351 w 01/31/00 MON 09:15 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . CIty of Arden Hills I4J 001 ********************* *** TX REPORT *** ********************* 1350 6124219511 01/31 09:15 00'53 2 OK 01/28/00 FRI 16:13 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . City of Arden Hills ~001 ********************* ... TX REPORT ... ********************* 1344 4821262 01/28 16:12 00'59 2 OK 01/28/00 FRI 16:11 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS, SENT RESULT . . City of Arden Hills ~001 ********************* *** TX REPORT *** ********************* 1343 2279371 01/28 16:10 00'59 2 OK 01/28/00 FRI 14:34 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION IV ST. TIME USAGE T PGS. SENT RESULT . . CIty of Arden HIlls ~001 ********************* *** TX REPORT *** ********************* 1329 6461220 KMWB WB23 MPLS M 01/28 14:33 00'52 3 OK 01/28/00 FRI 14:38 FAX 6126337839 TRANSMISSION OK TXlRX NO CONNECTION TEL CONNECTION In ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills ~001 ********************* ... TX REPORT ... ********************* 1332 6286833 01/28 14: 38 00'45 2 OK 01/28/00 FRI 14:46 FAX 6126337839 TRANSMISSION OK TXlRX NO CONNECTION TEL CONNECTION In ST, TIME USAGE T PGS, SENT RESULT . . City of Arden Hills 141001 ********************* *** TX REPORT *** ********************* 1334 6339550 01/28 14:45 00'44 2 OK 01/28/00 FRI 14:42 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . C1ty of Arden H111s ~001 ********************* ... TX REPORT ... ********************* 1333 6333846 01/28 14:40 01'21 2 OK 01/28/00 FRI 14:43 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills ~OOl ********************* ... TX REPORT ... ********************* 1335 4810551 01/28 14:43 00'43 2 OK 01/28/00 FRI 15:05 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . City of Arden Hills ~001 ********************* *** TX REPORT *** ********************* i337 6123701378 01/28 15:04 00'50 3 OK 1 .~ e e e MINUTES CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING DECEMBER 13, 1999 7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS DRAFT CALL TO ORDERlROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:30 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski and Lois Rem. Absent: Councilmember Gregg Larson. Also present were City Administrator, Joe Lynch; City Accountant, Terrance Post; Public Works Director, Dwayne Stafford; and City Engineer, Greg Brown, BRW; and Recording Secretary, Lori Rolfson. ADOPT AGENDA MOTION: Councilmember Rem moved and Councilmember Aplikowski seconded a motion to adopt the agenda for the December 13, 1999, regular City Council meeting. The motion carried unanimously (3-0). APPROVAL OF MINUTES A. November 29,1999 Regular Council Meeting B. December 7,1999 Special Council Meeting MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to approve the minutes of the November 29,1999 Regular Council Meetings and the December 7,1999 Special Council Meeting, as submitted. The motion carried unanimously (3-0). CONSENT CALENDAR A. Claims and Payroll B. 2000 Liquor License Renewals C. IRS Mileage Increase D. LMCIT Municipal Excess Liability Coverage E. Ordinance #'s 316 and 317, Civic Center Zoning F. Resolution #99-48, 2000 Pay Plan G. Resolution #99-50, Establishing Rate for the Year 2000 Recycling Program With regard to the 2000 Liquor License Renewals, Mr. Lynch stated that an application for liquor license renewal had been received from Mr. John Welsh, owner of the Big 10 Supper DRAt I ARDEN HILLS CITY COUNCIL - DECEMBER 13, 1999 2 ~ Club. Mr. Lynch indicated that the application had complied with some ofthe required information. He recommended that the City Council add the Big 10 Supper Club to the list of . 2000 liquor license renewal approvals. The approval would be contingent upon the payment of appropriate fees and the submittal of the other necessary information. Mayor Probst requested that the 2000 Liquor License Renewal item be removed from the Consent Calendar and that it be considered as the first item under Unfinished and New Business. MOTION: Councilmember Rem moved and Councilmember Aplikowski seconded a motion to approve the Consent Calendar, as amended, and authorize execution of all necessary documents contained therein. The motion carried unanimously (3-0). PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda. There were no public comments. UNFINISHED AND NEW BUSINESS A. 2000 Liquor License Renewals Mayor Probst asked Mr. Lynch to further explain the delayed application by the Big 10 Supper Club. Mr. Lynch eXplained that prior to submittal of the 2000 Liquor License renewals to the City Council, staff did not have enough information to move forward with the application for . renewal by the Big 10 Supper Club. Subsequently, Mr. Welsh has provided the City with necessary information to move forward with a renewal for 2000. Mr. Lynch recommended that the Big 10 Supper Club be added to the list ofliquor license renewals for 2000. Due to the earlier comment that approval be contingent on the payment of appropriate fees and the submittal of all necessary information, Mayor Probst asked if these conditions were required to be part of the motion for approval, or if staff felt that they had what they needed. Mr. Lynch stated staff had received enough information to proceed with the approval without conditions. MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to approve the 2000 Liquor License renewal applications submitted by the six establishments listed in the staff report with the addition ofthe seventh application by the Big 10 Supper Club. The motion carried unanimously (3-0). B. Payment Request #3, McClung/Arden Manor Park, Nadeau Utility, Inc. Mr. Brown explained that Payment Request #3 for Nadeau Utility, Inc. represented work completed under Change Order # I, which was approved by the City Council on November 8, 1999. With regard to the McClung Drive ditch, the Contractor has completed all the ditch grading and berm construction and the wooden weir has been installed upstream. The Contractor . ~ ARDEN HILLS CITY COUNCIL - DECEMBER 13, 1999 DRAFT 3 e has a couple minor punch list items to complete this portion of the project which will be taken care of in the spring as they pertain to sodding. With regard to Arden Manor Park, the only remaining items left to complete are the installation of the picnic shelter and a few clean-up/restoration items. The shelter will be installed as soon as the manufacturer has supplied it, which was anticipated to be January 2000. A final punch list and payment request will be prepared for the project in the spring. Mr. Brown advised that the City Engineer recommends the City Council approve Pay Request #3 in the amount of $11 ,432.30 to Nadeau Utility, Inc. A retainage of 5 percent is being held for the project. Mayor Probst asked if the final payment in the spring of 2000 will cause any budgetary issue with the project. Mr. Brown stated that there would be no issues for the project budget. Mayor Probst asked Mr. Stafford ifhe was pleased with the project. Mr. Stafford stated that he was. He indicated that the ditch work was substantially completed and the City received a letter from one of the affected residents who was very happy with the work that was completed. Mr. Stafford stated that he had confirmed with Mr. Moore that enough money was being withheld for payment of the park shelter and Mr. Moore had indicated that this was correct. MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to approve Pay Request #3 in the amount of$II,432.30 to Nadeau Utility, Inc. A retainage of 5 percent is being held for the project. The motion carried unanimously (3-0). e C. Payment Request #5 (Final), 1998 Street Improvement Project, T. A. Schifsky and Sons, Inc. Mr. Brown explained that the 1998 Street Reconstruction and Maintenance Improvements project was substantially completed in 1998. The Contractor completed a few punch list items earlier this spring but failed to complete two concrete related items located on Stowe Avenue and Brighton Way. At the request of the City, these two final work items were completed by Nadeau Utility Inc. in late November, 1999, after I.A. Schifsky and Sons, Inc. was unresponsive in completing the work. The final project amount of $2,770.50 was approximately $6,600 below the approved contract amount. The payment to Nadeau Utility Inc. for completing this final project will be deducted from T.A. Schifsky and Sons, Inc.'s final payment. The Contractor has not expressed disagreement with this deduction. Mr. Brown advised that the City Engineer recommends the City Council approve the final payment, Pay Request #5, for T.A. Schifsky and Sons, Inc. in the amount of $34,636.63. A total of $2,770.50 has been deducted from the payment to the Contractor to cover payment to Nadeau Utility, Inc. e Mayor Probst asked if the City had received written acknowledgment from T.A. Schifsky and Sons, Inc. indicating that they agree with the deduction in payment. Mr. Brown stated that the ARDEN HILLS CITY COUNCIL - DECEMBER 13,1999 DRAFT 4 ~ Contractor has not supplied the City with a written agreement and suggested that the City consider asking for one. e Mayor Probst asked Mr. Stafford ifhe was pleased with the outcome of the 1998 Street Reconstruction and Maintenance Improvements project. Mr. Stafford stated that he was. He indicated that he had visited the concrete curb and driveway site and the affected resident was pleased with the results of the work. Mayor Probst suggested that approval of the final payment request be contingent upon receipt of a written acknowledgment from T.A. Schifsky and Sons, Inc. of the fmal payment ammmt. MOTION: Councilmember Aplikowski moved and Conncilmember Rem seconded a motion to approve the final payment, Pay Request #5, for T.A. Schifsky and Sons, Inc. in the amonnt of $34,636.63, contingent upon receipt of a written acknowledgment of the final payment amount from T.A. Schifsky and Sons, Inc. A total of $2,770.50 has been deducted from the payment owed to the Contractor to cover payment to Nadeau Utility, Inc. The motion carried unanimously (3-0). D. Resolution #99-45, Adopting the 2000-2004 Capital Improvement Plan Mr. Post explained that the City Council last reviewed the 2000-2004 Capital Improvement Plan in August, 1999, prior to the adoption of the Preliminary Levy. There have been some clarifications to the cost of projects, and some projects have been delayed further into the future. A The City Engineer has more precisely identified the scope of the 2000 Pavement Management .. Program as reflected in the 2000 budget. Per previous discussion by the City Conncil, the Highway 96 project, segment II, will precede segment L Additionally, the monument sign project has been moved out to 200 I. Mr. Post advised that staff recommends the City Conncil adopt Resolution #99-45, adopting the 2000 - 2004 Capital Improvement Plan. MOTION: Conncilmember Aplikowski moved and Conncilmember Rem seconded a motion to adopt Resolution #99-45, adopting the 2000 - 2004 Capital Improvement Plan. The motion carried unanimously (3-0). E. Resolution #99-46, Clarifying Final Sums of Money to be Levied for Levy Year 1999, Payable in 2000 Mr. Post explained that Resolution #99-46 represented the finalizing of action taken by the City Council on September 13, 1999 to adopt the preliminary levy. The proposed levy represented a 2.69 percent increase over the payable 1999 levy for a total increase of$51,763. Mr. Post advised that staff recommends the City Council adopt Resolution #99-46, clarifying final sums of money to be levied for levy year 1999, payable in 2000. e . e e e DRAFT ARDEN HILLS CITY COUNCIL - DECEMBER 13, 1999 5 MOTION: Councilmember Rem moved and Councilmember Aplikowski seconded a motion to adopt Resolution #99-46, clarifying final sums of money to be levied for levy year 1999, payable in 2000. The motion carried unanimously (3-0). F. Resolution #99-47, Adopting the 2000 Budget Mr. Post explained that the materials included with the final proposed 2000 General Fund Budget included the following schedules, General Fund Revenues, Expenditures and Operating Transfers; All Funds Expenditures/Transfers Out; All Fund RevenuesfTransfers In; and Estimated Ending Cash Balances. Items of note following the December 6, 1999 Truth in Taxation Hearing included reduced 2000 Street Maintenance Department capital expenditures from $112,000 to $30,000, due to capital costs being allocated to the Water and Sanitary Sewer enterprise funds; and a $75,000 increase in Operating Transfers Out to Municipal Land and Building Fund No. 408 from $108,750 to $183,750, for planned City Hall and Maintenance Facility projects. Mr. Post advised that staff recommends the City Council adopt Resolution #99-47, adopting the 2000 Budget, with the following revisions, as pointed out during the Economic Development Authority meeting: On the Summary Comparison of All Funds Expenditures/Transfers Out schedule, the grand total for Special Revenues for the Economic Development Authority should be changed from $754,790 to $755,290. The Total Government Funds should be changed from $9,627,228 to $9,627,728. The Grand Total All Funds should be changed from $12,515,838 to $12,516,338. Since the Events Task Force will not have a budget until 2001, Councilmember Aplikowski asked if it would be possible for them to use a small amount of funds from the 2000 Budget in order to cover expenses incurred for planning the anniversary party in the year 2001. Mr. Post suggested that, once the Events Committee is aware of what the expenditure needs will be, the Task Force come before the City Council during the year 2000 with a budget request. MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to adopt Resolution #99-47, adopting the 2000 Budget, as amended. The motion carried unanimously (3-0). G. Resolution #99-49, Appointment to Council Vacancy The City Council,at-its October 12, 1999 meeting, accepted the resignation of Councilmember Malone effective November 30,1999. The City advertised this vacancy and accepted applications through Monday, November 22,1999. The City Council received and discussed three applications, as well as interviewed each individual at a December 7, 1999 Special Council meeting. Following discussions after the interviews, it was the consensus of the City Council to appoint David Grant to fill the Council vacancy. Mr. Lynch advised that staffrecommends the City Council adopt Resolution #99-49, appointing David Grant to fill the Council vacancy. ARDEN HILLS CITY COUNCIL - DECEMBER 13, 1999 DRAFT 6 MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to adopt Resolution #99-49, appointing David Grant to fill the Council vacancy. The motion carried unanimously (3-0). e Mayor Probst indicated that Mr. Grant had been invited to, and was in attendance at this evening's meeting and was invited to the next Council Worksession. Mr. Grant will be formally sworn in to the City Council in January, 2000. ADMINISTRATOR COMMENTS Mr. Lynch had no additional comments. COUNCIL COMMENTS AND COMMITTEE LIAISON ACTIVITY REPORTS Councilmember Aplikowski stated that she had names of additional new members for the Events Committee that she will pass on to Mr. Lynch as soon as possible. Councilmember Aplikowski stated that the Operations and Finance Committee would meet this week. Councilmember Aplikowski stated that she would like to attend the Strategic Decision Making for Experienced Officials training session being held January 7, and 8, 2000. Mayor Probst asked what the cost of this training session was. Councilmember Aplikowski stated that the training session cost $140 per person. Councilmember Rem stated that she too had been interested in attending this training session. However, the Parks and Recreation Committee has scheduled a worksession for Saturday, January 8, 2000. e Councilmember Aplikowski asked if the date for the City Council/Department Head Retreat had been finalized. Mr. Lynch stated that the Retreat was tentatively scheduled for January 14, and 15,2000. Councilmember Rem stated that she will be attending the State Senate Subcommittee meeting on December 14,1999 regarding franchised cable companies and local authority. Councilmember Rem stated that she will be attending the Ramsey County Library Foundation Launch on December 15, 1999. Councilmember Rem stated'thatthe- Parks and Recreatloncornmittee met on November23-;-T991T- and has scheduled a worksession for Saturday, January 8, 2000 from 9:00 a.m. until noon. Councilmember Rem stated that the Northwest Youth and Family Services will not have a board meeting in December, 1999. The annual board/staff retreat was scheduled for February 4, and 5, 2000. She indicated that she would like to continue serving on the board. e , e e e ARDEN HILLS CITY COUNCIL - DECEMBER 13, 1999 DRAFT 7 Councilmember Rem stated that she had attended the Rice Creek Watershed District meeting on November 23, 1999 regarding the Bethel Park project. This discussion was tabled to the December 22, 1999 meeting to allow additional information and revised plans to be submitted. With regard to the United States Fish and Wildlife Workgroup for the Round Lake refuge, Councilmember Rem stated that that she received a packet through City Hall and has been in contact with the Workgroup via e-mail. She indicated that the Workgroup received approximately 50 responses from Arden Hills residents concerning the Round Lake refuge. Councilmember Rem stated that she had attended the Alcohol and Crime conference on November 30, 1999. She also attended the Human Rights conference with Sushila Shah on December 3,1999. Councilmember Rem stated that she will be attending the RAB meeting on December 6, 1999. With regard to the RAB, Mayor Probst asked if the clean up of the old rifle test range at the Arsenal will be completed soon. Councilmember Rem stated that she was not certain of the status of this clean up effort. She noted that more contamination was found at the site than was expected. She offered to bring site-by-site information to the City Council. Mayor Probst stated that Mr. Joseph Strauss Executive Director of the I-35W Corridor Coalition, had indicated that the Metropolitan Council staffhas recormnended approval of the $700,000 LOA grant request. On December 15,1999, the full Metropolitan Council was expected to act favorably with regard to this grant. This will allow the Coalition to move forward with a build- out analysis. Additionally, Mayor Probst indicated that he had received a call from the City of Saint Anthony expressing an interest in joining the Coalition. Mayor Probst stated that Mr. Moore would be in attendance at the next Council Worksession to discuss the issues with Northwestern College regarding the soccer fields. Mayor Probst noted that Ramsey, County has a fund matching program for soccer fields. He indicated that for the last year and one-half the City of Arden Hills has been asking Ramsey County for funds and he was curious whether or not this would have any effect on the Bethel Park project and the proposed joint venture. He asked that staff pursue this issue prior to the Planning Case being brought before the Planning Cormnission in January, 2000. Mayor Probst stated that it appeared as though Ramsey County was preparing to begin work as __early as next summer on improvements to Rice Street, which will be turned back from the State to the County. He noted that Ramsey County has not completed work on Highway 96 and he was concerned about the County embarking on another major project without a commitment regarding the timing of the Highway 96 project. Mayor Probst stated that the Mayors and Managers had been invited to the School District to discuss the status of the bond referendum. The School District has retained a consultant and one issue that is of concern was the existing headquarters building and the maintenance facility. No funds were included in the bond referendum to make Code compliance improvements to these DRAFT ARDEN HILLS CITY COUNCIL - DECEMBER 13,1999 8 , facilities and the estimates for these improvements were as high as 1.2 million dollars. The School District has expressed an interest in the joint Public Works facility and Mayor Probst _ asked staff to mention this in their discussions with Ramsey County. One attraction to the School District being a part of the Public Works facility was the that the School District would require a large amount of office space which would allow for a nicer front door to the facility. Mayor Probst stated that the School District had also expressed an interest in the City of Arden Hills performing some of their maintenance work, such as snow plowing and lawn mowing. RECESS The City Council meeting was recessed at 8:09 p.m., for a closed executive session to discuss pending litigation. ADJOURN MOTION: Councilmember Rem moved and Councilmember Aplikowski seconded a motion to adjourn the meeting at 8:36 p.m. The motion carried unanimously (3-0). Dennis Probst Mayor Joseph P. Lynch City Administrator - NOTICE OF MEETINGS The next regular City Council meeting will be held Monday, January 3, 2000 at 7:30 p.m. at the Arden Hills Council chambers. - , " . DRAFT MEETING MINUTES CITY COUNCIL WORKSESSION MONDAY, DECEMBER 20,1999,4:45 P.M. e CALL TO ORDER Mayor Probst called the meeting to order at 4:48 p.m. Those present included Councilmembers Beverly Aplikowski and Lois Rem. Staff present included City Administrator, Joe Lynch; City Treasurer, Terry Post; Public Works Director, Dwayne Stafford; Parks and Recreation Director, Torn Moore; Associate Planner, Nancy Randall; and Recording Secretary, Sheila Stowell. Councilmembers David Grant and Gregg Larson each arrived at approximately 4:50 p.m. a. ProDosed City Hall. Land Convevance Undate City Administrator Lynch introduced Ken Nimmer Impact Planning, who updated the City Council and staff regarding the proposed City Hall site on the Twin Cities Army Ammunition Plant (TCAAP) property. e Mr. Nimmer provided information regarding recent soil testing at the site and potential concerns brought forward by this testing. Mr. Nimmer distributed a bench handout showing results of the completed testing and their respective analyses conducted by Impact Planning and the Department of Army. The area that was tested was the former silo foundation site. Discussion items included depth of the soil samples; distance between samples; methodology used and differences in analyses by the City's tests and those conducted by the Department of Army (DOA); potential future land clean up costs and liability; additional testing alternatives; timing issues if an Environmental Baseline Survey were deemed necessary; finding of suitability to lease requirements for federal property transfers; review of past aerial photos and former activities at the site; negotiating level of contamination with the Minnesota Pollution Control Agency (MPCA); heavy metals testing at the foundation site and transportation and landfill costs; additional soil borings at the site; raising the grade of the City Hall parking lot; remediation responsibilities and contingencies on the lease agreement; definition of City risk; and encapsulation or removal of soil from the site and potential costs. Staff was directed to further determine the costs for either removal of the soil from the site";OT<:Ilcap.ulatiun un th" ,it", and bring IcslIlting--ree6lflftlCl1tions to the Gity Council at the January Worksession. b. Ramsev County Parks and Recreation. Tonv Schmidt Park e Greg Mack, Ramsey County Director of Parks and Recreation, Larry Holmgren, Ramsey County Director of Acquisition and Development, and representatives of the County's UKAI-. ARDEN HILLS CITY COUNCIL WORKSESSION - DECEMBER 20, 1999 2 architectural firm, HCM Architects, were in attendance to present final designs for the _ playground equipment and structures at Lake Johatma Tony Schmidt Park. . Mr. Mack provided an overview of the Tony Schmidt project to-date. Mr. Mack stated that he anticipated that the Ramsey County Commissions would be taking action at their Tuesday, December 21,1999 regular meeting that would include approval of the County's capital budget for inclusion of funding for the project. Mr. Lynch requested clarification by Mr. Mack on how this portion of the project was unique from the Phase I presentation already made. Mr. Lynch reminded Mr. Mack that the City Council had only approved Phase I of the project, and it did not include playground equipment and structures; only site work. Mr. Mack acknowledged that the County was prepared to follow the process for Phase II with the Planning Commission and City Council approval. Mayor Probst thanked Mr. Mack et al for their presentation, and expressed the City's excitement about the project and its completion. b. Northwestern Soccer Fields Mr. Moore provided an update for the City Council regarding the Northwestern College soccer fields at the Presbyterian Homes facility. In previous conversations, Northwestern had proposed a fee to the City of $500/month for the season in order to cover their projected maintenance costs at the fields. Northwestern had asked to reschedule a meeting with Mr. Moore on January 10, 2000. Mr. Moore will attempt at this meeting to provide for North Suburban Soccer Association and our major participation, expressing the need to increase the level of fields to participants. Mr. Moore acknowledged that he was not aware of a current formal lease agreement between Northwestern College and Presbyterian Homes. Mr. Moore stated that Northwestern College had also tapped into a well at Presbyterian Homes for irrigation of the fields, so there was no water cost to them. e It was the consensus of the City Council that the City was offended by Northwestern College's position since the City could, in all effect given the level of cooperation required due to the recent $30 million bond issue for Presbyterian Homes, take control of the fields and require Northwestern College to rent from the City. c. Hil!hwavs 96110 Discussion Mr. Brown presented the mos1recem designs his staff and City ~k.ffhad c;wltt:el far the Highways 96/10 intersection for review by the City Council. Mr. Brown stated that he and City staff had met with Mr. Tolaas of Ramsey County last week to review this most recent design. Mr. Tolaas seemed more receptive to the more permanent nature for ramps, rather than the temporary ramps originally proposed, to allow greater flexibility in future. Mr. e e e e UKAr I ARDEN HILLS CITY COUNCIL WORKSESSION - DECEMBER 20, 1999 3 Tolaas did express concerns regarding having three (3) major intersections within such close proximity. Mr. Brown also advised the City Council that he had discussed the timing of the Highway 96 project with Mr. Tolaas, and did not find Mr. Tolaas too receptive to doing Phase II as a stand-alone project; but wanted to bid and construct the two phases together. Mr. Tolaas also stated that he was not convinced that this project should have a higher priority than Ramsey County #49 in Shoreview. Mayor Probst reiterated that the reason for the "quick fix" overlay of Highway 96 several years ago was due to construction being imminent. Mayor Probst also stated Phase I was to act at a catalyst for funding reimbursement by Ramsey County to the City for the signal at West Round Lake Road and Highway 96. Mayor Probst expressed his concern that, with continued delays, Ramsey County would expend all the turnback monies elsewhere, not allowing for those funds to be used in Arden Hills. It was the consensus of Councilmembers that staff and Mr. Brown continue to pursue this design concept with the Minnesota Department of Transportation (MnDOT) and report back at the January Worksession, prior to the City Council taking formal action to approve the final design concept for bidding and construction purposes. d. Old Hil!hwav 10 Watermain Petition Mr. Stafford reviewed the background of a petition request for water main on a section of Old Highway 10, and the responses received from affected residents. Mr. Stafford provided four options for the City Council's consideration: I. Proceed with the project following the necessary steps and see how bids come out; 2. Consider funding a portion of the project and continue moving forward with it; 3. Place the project on hold while other funding sources are explored; 4. Elect not to proceed with the project at this time due to high resident costs and resident opposition to those costs. Discussion included the possibility of the City underwriting a portion of the project (i.e., 50%); potential application for a Ramsey County grant, based on income guidelines, for additional funding for the project; and the portion of the project that was restoration. Staff was directed to seeK mcome mtormatlOn !rom affected re,idents1:o-determirn; if an application for Community Development Block Grant funds were applicable to pursue, prior to giving further consideration to the project. Later that evening, one of the property owners returned to the meeting and requested an audience with the Council to speak in favor of the project. Mr. Cmiel, who owns three (3) vacant lots for potential development, represented himself as the designated ARDEN HILLS CITY COUNCIL WORKSESSION - DECEMBER 20, 1M ~~ 4FT representative of thirteen (13) of the eighteen (18) affected property owners along Old Highway 10. Mr. Cmiel brought out issues of increased fire protection quality of potable water, and cost participation options for the City. e Mayor Probst reviewed the City Council's previous discussion and potential process with Mr. Cmiel. e. Y2K Final Preoarations Mr. Stafford reported that between the hours of 11:00 p.m. on December 31 st and 2:00 a.m. on January I st, City staff (consisting of Mr. Stafford, Public Works Foreman Jim Perron, and Public Works employee Mike Schifsky) would be available to monitor the City's electronic and mechanical equipment related to the City's lift station and water tower pumps. Mr. Post was planning to man City Hall in case of emergency, and to serve as liaison with the Ramsey County Sheriff's Department and the Lake Johanna Volunteer Fire Department, Station No. I. Both contracted agencies would be fully prepared to respond to any emergencies. Mr. Post referred to a recent Ramsey County mass mailing of emergency response strategic locations. MISCELLANEOUS ITEMS January 3, 2000 Organizational Council Meeting It was the consensus of the Councilmembers that the length of the annual organizational meeting be kept to a minimum. e Employee Update Mr. Lynch advised Councilmembers of the death of the spouse of City employee, Celine Sytko, and stated that a plant and card had been provided to the family on behalf of the City Council and staff. January 10, 2000 Public Hearing, 2000 Street Improvement Project Discussion took place regarding the start time for the Public Hearing scheduled on January 10,2000 for consideration of the 2000 Street Improvement Project. It was the consensus of the Council that the public hearing remain at 7:30, but that the regular Council meeting start at 6:30 p.m., then recess and reconvene as needed. Mr. Brown was requested to have the necessary recommended options for street widths available at the meetiiig.- DEPARTMENT REPORTS Parks and Recreation Department Update Mr. Moore provided an overview of recent recreation program activities. e D"/" Fe"", "'FT " ~ ,.. ",< .-"1'." . "1"'-' iL'l "ti't..Ii""'IO. ARDEN HILLS CITY COUNCIL WORKSESSION - DECEMBER 20, 1999 5 e One of the discussion items included previous City maintenance and upkeep of Mounds View High School hockey rink and reciprocal use of their facilities and programming. Mr. Moore advised that he would continue to discuss this issue with the school district and the possibility of future agreements for needs/usage to facilitate both the City and school district. Discussion also included changes to the City's ice rinks this winter, and the departments need to evaluate usage and manpower required to operate the various rinks. Mr. Moore advised that this would be an ongoing process. The Council expressed the need to keep residents informed about any changes at the parks. Public Works Department Update Mr. Stafford briefed the City Council on various activities of the Public Works Department. Finance Department Mr. Post reported on various activities ofthe Finance Department, with staffing shortages due to employee Syfko's family leave. COUNCIL COMMENTS e Councilmember Rem requested clarification on the City's employee incentive program activities. Councilmember Larson reported on various activities of the City's Water Quality Task Force; Lake Johanna Vohmteer Fire Department (LNFD) ongoing budget discussions; negotiations; and recognition of former Councilmember Malone's service to the City. Councilmember Aplikowski reported on various activities of the City's Operations and Finance Committee. Mayor Probst requested an update by staff on the Vaughan tower code enforcement; Perry Park vandalism; and the Scholl trail easement. ADJOURN MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to adjourn the meeting at 8: 43 p.m. The motion-- carried unanimously (5-0). e -" e e e Do A.. fT . h. MINUTES CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING JANUARY 3, 2000 7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDERlROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Co~cil meeting at 7:30 p.m. Present: Mayor Dennis Probst, Co~cilmembers Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Absent: None. Also present were City Administrator, Joe Lynch and City Acco~tant, Terrance Post; and Recording Secretary, Lori Rolfson. ADOPT AGENDA MOTION: Councilmember Aplikowski moved and Co~cilmember Rem seconded a motion to adopt the agenda for the January 3, 2000, regular City Council meeting. The motion carried ~animously (4-0). OATH OF OFFICE Mayor Probst administered the Oath of Office to the following individuals: . David Grant, Co~cilmember . Joe Lynch, City Clerk/Administrator . Terrance Post, City Treasurer CONSENT CALENDAR A. Claims and Payroll B. Resolution #2000-01, Designating Depositories and Corporate Authorization C. Resolution #2000-02, Designating Additional Money Market Depositories for Investment Purposes D. Resolution #2000-03, Designating Brokerage Firms for Investment in Financial Instruments Authorized by State Statute Consistent with City Investment Policy E. Resolution #2000-04, Transfer of Funds by Telephonic Instructions F. Designation of2000 Official Newspaper MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). ARDEN HILLS CITY COUNCIL - JANUARY 3, 2000 ~,.'\ U f."...l?'l!ll'-~I /i'~l i~s " l;"'~i, 2 .,.- PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda. There were no public comments. e UNFINISHED AND NEW BUSINESS A. Appointment of Acting Mayor, Council Liaisons, Professional Consultants and Others for 2000 B. Statutory Appointment of Planning Commission Members for 2000 Mayor Probst stated that included in the meeting packet was a memorandum outlining his proposed Conncil Liaison appointments for 2000, and the respective appointments for consulting services, depositories, and official purposes. Included in the memorandum was the list of Planning Commission members, which could be acted upon in conjnnction with the other appointments. In talking with staff, Mayor Probst stated that the decision was made to list aU of the current committee appointees in order to officially re-appoint these members. Mayor Probst noted that the appointments to the Association of Metropolitan Mnnicipalities and the Restoration Advisory Board for TCAAP were left open. If any of the Councilmembers were interested in being appointed, he felt it would be beneficial for the City of Arden Hills to continue participation. With regard to the Restoration Advisory Board for TCAAP, Mayor _ Probst stated that he was not certain ofConncilmember Rem's participation level at this time. ... He noted that Mr. Fritsinger had previously served as the official City representative to this Board. Councilmember Rem stated that she would continue participating in the Restoration Advisory Board for TCAAP. Mayor Probst suggested that Councilmember Rem be appointed to the Board and indicated that he had not yet discussed with Mr. Lynch his interest in serving as the official City representative to this Board. Mayor Probst requested that the City Council consider ratification of the appointments identified in his memo dated December 29, 1999. Councilmember Aplikowski stated that she had two additional members to be added to the Events Committee, Mr. Tom Mulcahy and Ms. Sid Jensen, and that she would provide Mr. Lynch with these names. Councilmember Rem noted that under the list of Parks and Recreation Committee members, the name "Lois Speggen" should be changed to "Louis Speggen." She also requested confirmation that she would be replacing Ms. Sushila Shah as Human Rights Liaison to State of Minnesota Human Rights Commission. Conncilmember Rem noted that Ms. Shah had previously served in this position. Mayor Probst stated that he had not spoken with Ms. Shah, however, he had been under the impression that Councilmember Rem would serve as the Human Rights Liaison. Councilmember Rem stated that she would speak with Ms. Shah regarding her interest in this appointment. e ----, e e e ARDEN HILLS CITY COUNCIL - JANUARY 3, 2000 ~~': L":~c' ;'.!/fi"'?", I 3 MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to ratif'y the City appointments for 2000, as outlined in Mayor Probst's memorandum dated December 29, 1999, including CommitteelTask Force, Council Liaison and Planning Commission appointments. The motion carried unanimously (5-0). ADMINISTRATOR COMMENTS There were no Administrator comments. COUNCIL COMMENTS Councilmember Larson stated that Mr. Lynch, Mr. Post and himself met with representatives of the Lake Johanna Volunteer Fire Department (LJVFD) to discuss several ongoing issues. One issue that was resolved was an agreement to include the capital expenditures recommended by the LJVFD in the City of Arden Hills 2000-2004 Capital Improvement Plan. The LJFVD and cities have agreed to support the policy that the Fire Board would control the budget of the department, including the capital budget, and there would be no off-line spending from other funds. The Fire Board must first approve any money that the department wants to spend on capital assets. Councilmember Aplikowski stated that the Events Committee would hold their first meeting on Wednesday, January 12,2000 at 6:30 p.m. She indicated that the Committee has some ideas for the Anniversary party and asked that the Council provide her with any ideas they may have for this event. She stated that the upcoming meeting would be a brainstorming session among the 18 current members. Councilmember Rem invited Councilmember Grant to the Parks and Recreation Committee worksession being held Saturday, January 8, 2000 from 9:00 until noon. Since the Committee has a number of new members, the worksession will be an opportunity for the Committee to discuss current issues and future plans. Councilmember Grant stated that he would be available to attend the Parks and Recreation Committee worksession. ADJOURN MOTION: Councilmember Rem moved and Councilmember Aplikowski seconded a motion to adjourn the meeting at 7:44 p.m. The motion carried unanimously (5-0). Dennis Probst Mayor Joseph P. Lynch City Administrator NOTICE OF MEETINGS The next regular City Council meeting will be held Monday, January 10,2000 at 7:30 p.m. at the Arden Hills Council Chambers. ! , .. e . . DRAFT MINUTES CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING JANUARY 10,2000 6:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL PtirsuanTIOdue call and notice tliereof,-Mayor DefifiisProoSlcalled to order the regUlar City Council meeting at 6:36 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Absent: None. Also present were City Administrator, Joe Lynch; City Accountant, Terrance Post; Public Works Director, Dwayne Stafford; Associate Planner, Nancy Randall; and City Engineer, Greg Brown, BRW; and Recording Secretary, Lori Rolfson. ADOPT AGENDA MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to adopt the agenda for the January 10, 2000, regular City Council meeting. The motion carried unanimously (5-0). APPROVAL OF MINUTES A. December 6,1999 Truth in Taxation Meeting Councilmember Larson requested the following changes to the minutes: On page 5, last paragraph, the first sentence should read, "Councilmember Larson reQuested confirmation that the increase..." On page 8, fifth paragraph, the first sentence should read, "...what each applicant feels he or she could bring..." MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to approve the minutes of the December 6,1999 Truth in Taxation Meetings, as amended. The motion carried unanimously (5-0). CONSENT CALENDAR A. Claims and Payroll B. Regular Employee StatllS, Thomas J. Moore, Parks and Recreation Director C. Regular Employee Status, Michelle Olson, Recreation Program Supervisor MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). DRAFT ARDEN HILLS CITY COUNCIL - JANUARY 10, 2000 2 PUBLIC COMMENTS e Mayor Probst invited those present to come forward and address the Cmmcil on any items not already on the agenda. There were no public comments. UNFINISHED AND NEW BUSINESS U-A.- --- Pl/mning CaseflOU~02-;Uswest,"349~Lexington-Avenue-;Special Use Permit and Site Plan for an Antenna and Ground Equipment Ms. Randall explained that the applicant was requesting a Special Use Permit and Site Plan Review to allow for the placement of a US West Wireless PCS antenna on the roof of the building aIid electronic equipment on the ground of the Catholic Aid Association located at 3499 Lexington Avenue North. The applicant was proposing to place an antenna on the top of the existing building. The proposed antenna is just under 12 feet tall and will be painted a light gray. The antenna requires electronic equipment to be located on the ground. The applicant was proposing this to be at the northwest comer of the building. The electronic equipment is screened by the building on the east and south sides, a proposed retaining wall on the west and existing trees on the north side. The City Ordinance states that no antenna or tower shall exceed a height of 75 feet. The proposed antenna and mounting is approximately 12 feet in the height and the building is approximately 42 feet in height for an overall total height of 54 feet. e The applicant was proposing three antennas in one single cylinder, mounted at the top of a support assembly on the roof of the building. The proposed antenna meets the location and number of antenna requirements. The electronic equipment is five feet tall, eight feet long, and four feet wide. The equipment meets all required setbacks. Ms. Randall advised that the Planning Commission recommended approval of Planning Case 00- 02, Special Use Permit and Site Plan Review, subject to the following conditions: 1. The antenna and all mounts shall be painted light gray. 2. Existing trees along the north property line remain for screening. Ms. Randall stated that staff had recommended the proposed retaining wall be constructed to match the building. The applicant informed staff and the Planning Commission that the owner of the property was installing the retaining wall for drainage purposes. The retaining wall matches the building and is almost complete. Because the retaining wall was being installed for other reasons and will match the building, the Planning Commission did not include this as a condition. Councilmember Grant asked if the US West equipment will be visible from Lexington Avenue. Ms. Randall stated that the equipment will not be visible from Lexington Avenue. She explained . e . . URAFT ARDEN HILLS CITY COUNCIL - JANUARY 10,2000 3 that the equipment will be screened from Lexington A venue by the existing building. The antennas themselves will be placed on top of the building and will be viewed from all directions. The City Ordinance does not require that the antennas be screened, however, in the past the City has required that antennas be painted gray or blue to match the skyline. MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to approve Plarming Case 00-02, Special Use Permit and Site Plan Review, conditioned on: .- ,-- 1. The antenna and all mounts shall be painted light gray. 2. Existing trees along the north property line remain for screening. The motion carried llhanim()usly (5-0). B. Ramsey County GIS Users Group, New Joint Powers Agreement Mr. Lynch explained that the City Council was being asked to approve the Joint Powers Agreement with Ramsey County to continue to supply Arden Hills with information and data to support the City's GIS system. This will also aid in the ongoing efforts of the I-35W Corridor Coalition. Mr. Lynch advised that staff recommends the City Council authorize the Mayor and City Administrator to execute the Joint Powers Agreement on behalf of the City of Arden Hills. Mayor Probst asked if the Joint Powers Agreement had been executed for 1999 and if there had been any changes to the Agreement. Councilmember Larson stated that the Agreement had been changed by striking the word "initial" in the first paragraph of page three. Mr. Lynch stated that copies of the signed Agreement from 1997 and 1998 were available. However, he could not find a signed Agreement for 1999. Councilmember Rem noted that Article lIon page four of the Agreement stated, "This Agreement shall be in force through December 31, 2002..." She suggested that since this agreement was for two years, the previous Agreement may have been signed in 1998. MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to approve the new Joint Powers Agreement with Ramsey County to continue to supply Arden Hills with information and data to support the City's GIS system, and to approve the fee schedule. The motion carried unanimously (5-0). ADMINISTRATOR COMMENTS Mr. Lynch stated that he had met with the Commander's Representative and the State of Minnesota regarding the testing at the TCAAP property for the potential transfer of the property to the City of Arden Hills. It was agreed that the Minnesota Pollution Control Agency would perform additional on-site testing at their cost. The results of this test will be provided to the City. If the results of the test do not meet the required parameters, then the Department of Army and the Minnesota Pollution Control Agency will be further involved. The City of Arden Hills ARDEN HILLS CITY COUNCIL - JANUARY 10,2000 DRAFT 4 will be provided with a portion of the sample in order for additional testing to be performed to ensure that if the soil must be removed from the site it will meet landfill requirements. e Mayor Probst asked when the results of the soil testing were anticipated to be available. Mr. Lynch stated that the testing will be performed Wednesday or Thursday of this week and the results should be received within three weeks. Councilmember Aplikowski asked if the soil samples will be retrieved from the same place from which they had previously been retrieved. Mr. Lynch stated that five separate core samples will be taken and combined into-one sample. With regard to the soil samples that will be tested by the City, Councilmember Grant asked if the City will use the same testing method as the Army. Mr. Lynch explained that the City will be testing for leaching in order to prove to a landfill site that the soil meets their requirements. He indicated that the test will not be the same as that used by the Minnesota Pollution Control Agency. COUNCIL COMMENTS Councilmember Grant stated that he attended the Parks and Recreation Committee meeting on Saturday, January 8, 2000. With regard to the Bethel College proposed athletic complex, he indicated that the Committee will be submitting a request that Bethel College maintain the existing City trail that runs through the property. Mayor Probst confirmed that the trail being referred to was located on City property. Councilmember Grant stated that this was not correct. In sections, the trail is on Bethel property. e Councilmember Larson stated that the Water Quality Task Force will meet Tuesday, January II, 2000 at 7:30 p.m. and the Planning Commission met on Wednesday, January 3, 2000. The Planning Commissioners, with the exception of the Chair, were sworn in at the meeting. The Planning Commission meeting was a full agenda and lasted until II :45 p.m. The most significant issue at that meeting was the request by Bethel College for the proposed athletic complex. The Planning Commission recommended approval of the athletic complex with some changes to the proposal. Councilmember Aplikowski stated that the Newsletter Committee met on Tuesday, January 4, 2000. She indicated that she was continually amazed at the dedication of this Committee. Councilmember Aplikowski stated that the Events Committee will hold its first meeting on Wednesday, January 12,2000 at 6:30 p.m. Councilmember Rem stated that she attended the Foundation for the Ramsey County Library system. She indicated that the event had been well attended and she had brochures available for revIew. Councilmember Rem stated that the Northwest Youth and Family Services will meet on Thursday, January 13,2000 at 7:00 p.m. . e e e ARDEN HILLS CITY COUNCIL - JANUARY 10,2000 DRAFT With regard to the upcoming retreat, Mayor Probst stated that the change in time proposed by staff was the result of a scheduling conflict on his part. He indicated that he would not be available to attend the retreat until approximately 4:00 p.m. Mayor Probst noted that there had been a letter from staff sent to Mr. Scholl regarding the trail easement. He assumed that no response had been received from Mr. Scholl. Mr. Lynch stated that this was correct. He explained that Mr. Scholl had responded to the original correspondence by indicating that hedrd not wanfto meet with the City' arid restating his desire to be compensated in the amount he had previously stated. The recent letter sent to Mr. Scholl was simply restating the case for the record. Mayor Probst suggested that the City Council discuss this issue at the next Council worksession in order to decide how to proceed. He indicated that the City of Arden Hills has been dealing with this issue for over one year and it needs to be .--- broug;Jlfloclosure:-rIe-rern:lHifthesitua.tioii ma.y' requIre condemnatIOn and fie bel1eveOlharMr: Scholl was aware of this fact. Mayor Probst stated that he received an invitation from the Mayor of Rochester to attend an event hosted by Reverend Jesse Jackson being held on Martin Luther King Day. Mayor Probst indicated that he would not be available to attend this event and invited any interested Councilmember to attend in his place. Mayor Probst stated that last March he had participated in a Saturday event that looked at restructuring transit in sectors one and two of metropolitan area. Metro Transit has completed a report on this activity and has a proposal that will be presented on Tuesday, January 18,2000 from 8:00 a.m. until II :00 a.m. If a representative of Arden Hills is not available for this presentation, Metro Transit has offered to present the report to the City Council. He indicated that if the City Council was interested in this presentation, it could be added to the January 18, 2000 Council worksession. Councilmember Aplikowski stated that she would not be available to attend the presentation. However, she would be interested in a presentation on the proposal. Councilmembers Grant and Larson concurred. Mayor Probst asked Mr. Lynch to contact the Metro Transit and request that a presentation be held for the City Council at the Worksession. Councilmember Aplikowski asked if the Metro Transit report included information other than light rail. Mayor Probst stated that the report did not involve light rail. Rather, the report deals with bus service. He indicated that the Metro Transit was moving in the direction of a grid system and has plans to improve the bus service in the northern metropolitan area. With regard to the retreat schedule, Councilmember Larson stated that he was available Friday evening and Saturday. He felt it important that the Mayor attend the entire retreat and was open to readjusting the schedule to begin Friday night when the Mayor is available. Mayor Probst and Councilmembers Aplikowski and Grant stated that they would be available to begin the retreat Friday night. Councilmember Rem stated that she did have other plans for Friday night, however, she may be able to cancel them and attend the retreat. Mr. Lynch stated that he would have to confirm room availability for Friday night. Mayor Probst suggested that the retreat begin at 4:00 p.m. Councilmember Larson agreed and suggested that dinner be brought in to the meeting. D~~U~~~ I ARDEN HILLS CITY COUNCIL - JANUARY 10,2000 6 RECESS e Mayor Probst recessed the meeting at 7:03 p.m. for the purpose of holding a Public Hearing on the proposed 2000 Street Improvement project, scheduled to begin at 7:30 p.m. Mayor Probst reconvened the meeting at 7:34 p.m. PUBLIC HEARING. 2000 STREET IMPROVEMENT PROJECT A. Resolution #00-05, Resolution Authorizing the Preparation of Detailed Plans and Specifications in the Matter ofthe 2000 Street Improvement Project. Mayor PrObst opened the publIC bearmg at /:jb p.m. Mayor Probst stated that the purpose of this public hearing was to discuss the proposed improvements to the Ingerson neighborhood. He indicated that the City Administrator will confirm the legal publication of the public hearing, then the City Engineer will present the project. He asked the public's indulgence to allow the City to present all the information. He noted that some residents attended the public meeting held November 29,1999 regarding this project. Since not all the local residents were at that meeting he asked that the others be allowed to hear the entire presentation. Mayor Probst stated that prior to the recess there had been a question regarding the two-tninute _ time limit suggested in the public hearing information. Given the large number of people in .. attendance, Mayor Probst stated that this time limit will be adhered to for the first round of comments. If, after everyone has had a chance to comment, there are those with more comments beyond the time limit, the Council will take allow a second round of comments. Mayor Probst was informed by residents of the Ingerson neighborhood that, in order to have fewer individuals repeat comments, they had appointed specific representatives to state their case with an organized presentation on the project for tonight's meeting, and asked the Council's indulgence in presenting their cause. On behalf of the City Council, Mayor Probst agreed to deviate from the City's usual public hearing procedures. Mayor Probst stated that he had a list with 44 names of individuals who wish to speak this evening. In order for all of these people to have the opportunity to speak, he asked that those with more extensive presentations allow the others to speak first. Mayor Probst stated that once staff has completed the presentation, he would take comments and questions from staff and clarifications from the City Council. The meeting will then be opened to public comments. He asked that the comments be limited to two minutes. Mayor Probst addressed previously expressed concerns regarding any potential conflict of interest with the City's consulting engineering firm, and also advised Councilmembers that he _ had received a letter from Mayor Dan Coughlin of Mounds View informing that he had been .. invited to, and attended a neighborhood meeting in Arden Hills regarding this project. Mayor Probst expressed his disappointment that the organizers of this meeting felt they needed to go to e e e ARDEN HILLS CITY COUNCIL - JANUARY 10,2000 D... I~ A' F. T . .~{ f~\ 7 someone outside the community rather than inviting one of the City's elected representatives to address the issues and answer questions about the project. Mayor Probst asked the City Administrator to confirm the publications announcing this public hearing. Mr. Lynch stated that the public hearing had been announced in the December 29, 1999 and the January 5, 2000 publications of the Bulletin. He stated that he had an affidavit of the mailing and a list of aU the property owners who had received the mailing. Mr. Stafford stated that the City Engineer re-rated the City streets last summer in an effort to prioritize road maintenance and reconstruction projects in the coming years. The results of the ratings, including information regarding traffic counts, drainage, sewer and water infrastructure, and water quality were used to prioritize possible street projects. The City staff had identified the Ingerson-neighbUlhuuJ as a major candidate for work in the year 2000. The Cay CounCIl ordered a feasibility report on the Ingerson project, which was received by the City Council in November, 1999. The City Council then ordered an informational meeting to be held on November 29, 1999 at which three Councilmembers attended. Staff then mailed public notices of this evening's public hearing to all affected residents and placed notices in the City's official newspaper. Mr. Stafford invited the City Engineer to provide an overview of the rating process and feasibility report and present the proposed project. Mr. Brown presented an overview of the rating process and how the Ingerson neighborhood was selected to be reconstructed and alternatives for the reconstruction. He stated that the City of Arden Hills performed the rating on all neighborhoods south of Highway 694. These were the older neighborhoods within the City and predominately the neighborhoods with the most needs. Once the rating was completed, the streets were grouped into neighborhoods and ranked on an individual basis and on a neighborhood composite basis. The items reviewed included: . The condition of the pavement. . The existing drainage problems. Mr. Brown stated that the drainage issues were a major factor in the Ingerson neighborhood. . Water quality. Mr. Brown stated that the quality of any water draining into a natural water body, such as the wetlands and lakes, without water treatment was considered. . The existing condition of the water mains and sanitary sewer lines. . Conformity of streets to current standards. Once the individual streets were reviewed, they were grouped into neighborhoods. Twenty to thirty neighborhoods had been identified south of Highway 694. The Ingerson neighborhood is bound by Lexington Avenue, Old Highway 51, Lake Josephine and wetlands and commercial area to the north. The reasons the Ingerson neighborhood was at the top of the list for reconstruction were: ARDEN HILLS CITY COUNCIL - JANUARY 10, 2000 DRAFT 8 · The age of the streets: The original construction of the streets in this neighborhood occurred e around the 1960's. Four of the streets were overlaid approximately 10 years ago and the life of an overlay was considered to be five to seven years. The surface ratings of the asphalt ranged from very poor to good. The composite rating was 55, which was the lowest of the neighborhoods that were reviewed. · The drainage evaluation: The Ingerson neighborhood had the worst surface drainage evaluation of all the neighborhoods that were reviewed. Routine ponding occurs in the streets and all the water runoff currently runs directly into Lake Josephine and Lake Johanna without any treatment. In order to mitigate this problems, ponding sites had been identified on a preliminary basis that would allow the water quality issues to be addressed. The intent would be to construction ponds west of Hamline A venue and in the ravine area from Fertlwood Avenue to Lake Josepmhe:-'This nelgllbornood was a good candidate to control water quality issues. Mr. Brown stated that the ranking system that was developed was based on the function of the street. One issue was if whether the water runs away from the pavement so as not to destroy the integrity of the pavement. This was the ranking that received a score of 110. The second factor was whether the water flowing from the neighborhood was running treated or untreated into a natural body of water. In this neighborhood, none of the water is treated by filtration ponds prior to running into the lakes and wetlands. Mayor Probst asked that the audience allow the presentation to be completed prior to asking questions. e Mr. Brown stated that the final reason the Ingerson neighborhood was at the top of the list for reconstruction was nonconformity to the City street standards. The majority of the streets in this neighborhood do not conform to the current City standards. Mr. Brown stated that the proposed improvements to the neighborhood were: . Reconstruct Carlton Drive, Fernwood Road, Fernwood Court, Ingerson Avenue, Ingerson Court, North Hamline Avenue south ofIngerson A venue and Cannon Avenue. Mr. Brown stated that a number of alternatives were being considered in conjunction with this reconstruction. The reconstruction of these streets would include curb and gutter installation and bituminous paving with a sand sub-base and draining tile. . To address the water quality issues, one or two ponds were proposed on the west side of Hamline Avenue, as well as improvements to the Fernwood Court channel. The improvements to the channel would include deepening the existing channel to Lake Josephine and the construction of a weir at the channel outlet to the lake, thereby increasing the cleansing affect of the channel on storm water runoff prior to entering Lake Josephine. Mr. Brown stated that the proposed reconstruction project considered the possible vacation of Hamline A venue between Ingerson Avenue and Tiller Lane. He indicated that this was the poorest stretch of street in the neighborhood. Additionally, this portion of Hamline Avenue runs adjacent to a wetland and reconstruction of this street would be more costly than any of the other streets. Additionally, there are no accessible properties on this portion of Hamline Avenue. e . . . ARDEN HILLS CITY COUNCIL - JANUARY 10,2000 DRAFT9 Another option being considered with this project was to turn Tiller Lane and Cannon Avenue into cul-de-sacs. Financially, this option did not make sense because the cost to construct the cul-de-sacs would be more than reconstructing Cannon A venue. The City Engineer was recommending that the City not pursue this alternative. The project also included a possible reconsideration of the street widths. The standard street width for the City was 32 feet, face to face. Based on maintenance, engineering, driving and parking needs, 28 feet could be considered by the City Council in some cases and 24 feet for the cul-de-sacs. Ingerson A venue and Hamline A venue are both State Aid roads and the minimum allowable width for State Aid was 28 feet, providing that parking is banned from both sides of the streets. WIth regardt6-ffie concerns of speed on Ingerson Avenue, Mr. Brown stated that stop signs could be incorporated at the intersection of Fernwood Road and Ingerson Avenue. Speed bumps had been considered, however, he would recommend against speed bumps. He indicated that street width was a factor in traffic speed and this would have to be considered. Mr. Brown stated that the scope of the pond improvements had been included as alternatives because there was a wide range of possibilities. Ideally, the ponds would be constructed to NURP standards under which there is a formula which calculates the size of pond needed according to the amount ofland that drains to it. When a pond is built to NURP standards it reduces the amount of pollution running into the natural water bodies down stream by approximately 60 to 80 percent. The Rice Creek Watershed District uses these standards for all new construction. Mr. Brown stated that the forces against building the proposed ponds to NURP standards would be the impact to the trees, wetlands and other natural vegetation. The intent would be to construct ponds that clean the runoff water without impacting the natural area. It may be possible to meet the NURP standards by building the ponds as close to Highway 52 as possible. It may also be possible to design the ponds to weave around the existing trees in the low areas. Mr. Brown stated that the Rice Creek Watershed District and the neighborhood will be heavily involved in determining the trade-offs of these options. With regard to the Fernwood channel, Mr. Brown stated that the channel was located in an area between developed lots. The Association has ownership over part of the channel and uses it for access to the lake. The scope of work on the channel will be subject to involvement of the Association, the water quality needs of the Rice Creek Watershed, and the neighborhood impacts and aesthetics. Mr. Brown presented the current City street standards for a typical street and the reasons for these standards. Mr. Brown stated that the standard width for a two way street was 32 feet face to face, which allows for parking on both sides. The two-way traffic on a 32-foot street is limited by eight-foot lanes. Parking on both sides of a 32-foot street generally results in slower traffic. The City standards allow for eight to 10 feet on either side of the right-of-way. The publicly owned right- ARDEN HILLS CITY COUNCIL - JANUARY 10,2000 r'" i" {fe, r.;:"[ Llli\.j..,.,tl- 0 of-way extends 14 feet into residential property. This space is used to allow for the installation . of private or City utilities. Mr. Brown stated that the City street standards called for four to six inches of asphalt pavement. Below the pavement is eight to 12 inches of crushed rock with approximately 12 inches of sand below that. The existing streets primarily include two to four inches of pavement, a few inches of rock and at times no sand sub base. The 12 inches of sand is used to direct water from underneath the road. One of the biggest enemies of streets was water that freezes and thaws creating heaving of the road. If the water is kept away from the roadway, the heaving problem is eliminated. Also included in the City street standards was curb and gutters and concrete driveway aprons. The concrete driveway aprons allow for a nice transition frOIll the driveways to the streets.-Tlie-----~ aprons also keep the water in the streets rather than in the yards. Some developments include the use of surmountable curbs. The curbing included in the City standards was more vertical for maintenance purposes, such as plowing. Additionally, the more vertical curbs carry water better than surmountable curbs. Not included in the proposal for the Ingerson neighborhood was concrete sidewalks, bituminous trails, additional landscaping (other than around the ponds), street lighting, concrete road pavement or parking lanes. Additionally, ditches adjacent to the roads were not proposed due to limited space and existing trees. . Mr. Brown explained the construction process of the proposed ponds. He indicated that the intent was to get as much volume in the pond as possible within the geographic constraints of the site. More volume in the ponds results in more settlement of sand and silt and cleaner water running into lakes and wetlands. Mr. Brown reviewed the proposed costs ofthe street reconstruction project. He stated that the total cost was projected at approximately 2.2 million dollars. This estimate included the bid, engineering, administration and legal cost, as well as overhead costs. The actual bid was expected to be approximately 25 percent less than the estimated total cost. The road reconstruction alone was estimated at approximately 1.6 million dollars. The storm sewer improvements were estimated at approximately $370,000 and the ponding at approximately $175,000. Mr. Brown presented the proposed funding for the project as follows: . General Fund: $440,000 . City Street Fund: $130,000 . Storm Water Utility Fund: $350,000 . Rice Creek Water Shed District: $100,000 . State Aid Funds: $630,000 . Property Assessments: $519,000 . . . . ARDEN HILLS CITY COUNCIL - JANUARY 10, 2000 DRAF~ With regard to funding by Rice Creek Watershed District, Mr. Brown stated that the District had a cost share program and was expected to help fund up to $50,000 per pond, subject to final approval by the District. Mr. Brown presented the average total cost per foot for reconstruction of a street as follows: . Removal and grading: . Sand sub base and drainage tile: . Rock and asphalt: . Curb and gutter: . Storm sewer: . Restoration and sodding: Total: $16.00 per foot $30.00 per foot $100.00 per foot $16.00 per foot $35.00 per foot $20.00 per foot $217 . 00 per foot The driveway apron was estimated to cost approximately $750 to $1,000 per house. Mr. Brown reviewed the schedule ofthe 2000 Street Improvement Project. He stated that an informational meeting had been held on November 29, 1999 and the public hearing was being held this evening. Ifthe City chooses to move forward with the project, the design period will run from January to April of2000. The assessment hearing would be held at the end of the design process in April or May of 2000. Bids would be opened in June or July of2000 and construction would begin in September or October of2000. Cmmcilmember Larson stated that he had a number questions to ask. However, he did not want to delay to public comments and suggested that the Council comments be made after the public hearing. Mr. Tom Lynch, 3220 North Hamline Avenue, stated that he had been asked by the neighborhood committee to read a statement to the City Council. Mayor Probst staled that a number of residents had signed up to speak this evening and suggested that these people be allowed to speak first. An audience member stated that a list of speakers with specific presentations had been provided to the City staff. He asked that this list be followed first to allow the information to be presented in an organized manner. Mr. Tom Lynch read a letter to the Council that was entered into the record. Mr. Tom Lynch stated that the residents had specific issues they would like to address, beginning with Ally Biggs. Mayor Probst asked how many people were planning to present statements to the City Council. Ms. Swanson stated that the City staff had the list ofresidents prepared to make presentations. Mayor Probst asked that, if there were any residents wishing to address the Council who will have to leave the meeting early, they be allowed to speak first. Mr. Brian Tumquist, 1302 Cannon Avenue, spoke against the project related to standard street width requirements. ARDEN HILLS CITY COUNCIL - JANUARY 10, 2000 D"""" ,", ~-T tik'<. A~- 12 Mr. Jack Lindberg, 1136 Carlton Drive, presented a letter for consideration, speaking against the . project's process to-date. Mr. Jim Cox, 1287 Ingerson A venue, spoke against the project, related to possible conflict of interest concerns by Mayor Probst. Mayor Probst brought the meeting back to order and asked that the comments be limited to the proposed street improvement project. Councilmember Larson addressed comments regarding any alleged conflict of interest concerns by the City Council and the City's consulting engineering firm. Mr. Nathan Kathir, 1148 Carlton Drive, stated that he was a licensed practicing Civil Engineer. He indicated that most residents would feel better ifone engineering fiim performedthe-------- assessment analysis and another performed the design work of the project. There is often a great deal of subjective thought that goes into the process and two minds are better than one. An unidentified audience member noted that the presentation had suggested that the major problem with this neighborhood was the drainage. However, the majority ofthe project cost would go towards road reconstruction. He felt that the majority of the money should be spent on repairing the primary problem,. An unidentified audience member stated that he moved to this neighborhood nine years and eight months ago. He chose the City of Arden Hills because it was a smaller community. When asked . how the traffic is in his neighborhood, he responds by saying that only the people who live the neighborhood and those who are lost use the streets. Given the volume of traffic in the neighborhood, he felt that the ratings may not warrant reconstruction at this time. An unidentified audience member stated that, with the exception ofIngerson Avenue, most of the streets in his neighborhood do not have a speeding problem. The speeding problem on Ingerson Avenue could be dealt with by posting speed limit signs and enforcing them. He stated that his neighborhood does not need sidewalks or curbs and gutters. What the neighborhood needs is speed limit signs that are enforced. An unidentified audience member stated that he was not opposed to the proposed improvements. However, the City and the neighborhood needed more time to consider the improvements and present a better solution. He added that there was only two to three houses affected by the ponding in the street. Ms. Ally Biggs, 1135 Ingerson Road, presented the City Council with a petition from the neighborhood that was taken after the November 29, 1999 meeting. The residents put together a core group ofrepresentatives that petitioned all of the 92 affected lots in the neighborhood. Of the 92 residents petitioned, 69 stated that they were opposed to the proposed plan. Two of the residents were in favor of the proposed plans. One was willing to support the proposal to avoid a fight with the City. Nine of the residents were undecided and wanted more information. Twelve of the residents could not be reached. . . . . ARDEN fiLLS CITY COUNCIL - JANUARY 10,2000 D,'o,.JA\F T' I~" " w"'" .,. 13 With regard to the concern that the City Council was not invited to the neighborhood meeting, Ms. Biggs stated that this was not an effort to oppose the Council. She indicated that the residents were not given enough time to put together a proposal during the holiday season. The residents found another City that had recently been through a similar process and was successful in its results. This was the reason the Mayor of Mounds View had been invited to the neighborhood meeting. This was not an attempt on the part of the Mounds View Mayor to one- up the City of Arden Hills' Council. The Mayor of Mounds View was very helpful and was instrumental in the residents being well prepared for this public hearing. Ms. Biggs stated that the neighborhood wanted to work with the City to determine the best way to move forward with the improvement project without harming the properties. Ms. Biggs stated that she was extremely concerned about the speed on Ingerson Avenue. She iildiclltedthat the resideots requested that a study be done by the SheriffDepartmeiit. SheWai; convinced that ifher street was widened, and the portion of Ham line Avenue was closed off, the traffic between Snelling Avenue and Lexington A venue will definitely increase. Mayor Probst stated that setting the speed limits required a study of the current average speed. The City has received requests from other neighborhoods to reduce speed limits. When the speed limit is studied, the speed limit is set at 85 percent of the average speed of traffic on the street. Often times this results in the speed limits being increased rather than decreased. An audience member asked if this was based on a law. Mayor Probst stated that this was a required process to evaluate speed limits. Ms. Evonne Wilken, 1225 Ingerson Avenue, stated that the neighborhood representatives prepared a survey which was distributed to 97 residents in the neighborhood that would be affected by the proposed road construction. She noted that, due to the time limit, only 45 percent of the surveys had been collected. She presented the results of this survey, a copy of which was provided to the City Council. Ms. Wilken stated that the final survey results would be presented to the City Council once they have all been received. She asked that the City Council slow down this process in order for the residents to learn more about the project. She did not want to see her neighborhood drastically changed. Mayor Probst asked if the objections to curbs and gutters were based upon the cost to construct them. Ms. Wilken stated that the majority of the objections to curbs and gutters were based on the fact that the aesthetics and feel ofthe neighborhood would be changed. Although the neighborhood was concerned about the cost of the project, the majority do not want the rural atmosphere of the neighborhood to change. Mr. Howard Hoss, 1138 Ingerson A venue, stated that the residents were hoping to work with the City cooperatively for the development of the neighborhood. He indicated that there were many people in the neighborhood who serve on City committees and the Association has joined with the City Council and is anxious to be involved with the City Council on this important project. ARDEN HILLS CITY COUNCIL - JANUARY 10, 2000 'T ~ 14 Mr. Hoss stated that the neighborhood would like the opportunity to review the information presented this evening before decisions are made. More time was needed to carefully assess the . information. Ms. Christine Leavit, 1213 Ingerson Avenue, spoke against the project as it related to potential increased speed with wider streets, and also that drainage concerns were not significant to substantiate curb and gutter. Mr. John Schmidt, 1127 Ingerson Avenue, spoke against the project as it related to the closing of Hamline A venue north ofIngerson Avenue. Mr. Dave Wilken, 1225 Ingerson Avenue, spoke against the project with its existing drainage corrections and potential costs. Ms. Linda Swanson, 1124 Ingerson Avenue, addressed possible alternative drainage options to eliminate the need for curb and gutter installation. Mr. Steve Freimuth, 1200 Ingerson Road, addressed concerns regarding street parking; street widths; options for curb and gutter installation; drainage concerns; and traffic speeds. Ms. Leslie Reinhold, 1233 Ingerson Avenue, addressed environmental and drainage issues; street widths; endangering existing trees with potential construction; and the possible need for an Environmental Assessment Worksheet and/or Environmental Impact Statement. . Mr. Brown stated that the trees along Hamline Avenue were not anticipated to be affected by the proposed pond A. Although a final survey has not been completed, it appeared as though there was more room to build pond A than initially believed. Mr. Dick Hanson, 3254 North Hamline Avenue, addressed concerns regarding the City's use of only one engineering firm for project recommendations. Ms. Dorothy Vaugbter, 1226 Ingerson A venue, addressed concerns regarding future special assessments as they related to the City's standard 32 foot street width, requested additional information regarding increased market values and property benefits; and sought clarification on property foot estimates. Mayor Probst stated that the City bad a formal assessment policy that has been in place for approximately 10 years. The method of assessment is discussed virtually every year and the Operations Committee has reviewed the policy at least twice. The last time the Committee reviewed the policy, they held the position that the current policy was reasonable and equitable and the only change that was recommended was in the calculations for irregular and comer lots. Mayor Probst stated that the construction standards oftbe City that dictated street widths was a policy established by the City Council and can be changed by the Council. Mayor Probst stated that there was clearly a sense on the part of the residents that the proposal . was a done deal and the City was ready to begin work in the Ingerson neighborhood. He indicated that this was not the case. The City was following the prescribed process in terms of . . . ARDEN HILLS CITY COUNCIL - JANUARY 10,2000 rr,. t::J fA", """ti . T ~~ h ':~~i< f-~~~ 15 determining whether the project was feasible and how it could be funded. He indicated that there have been a number of projects throughout the City that had been modified prior to approval by the City Council. If the Council chooses to move forward with reconstruction of the Ingerson neighborhood, he anticipated that there will be a number of changes to what was presented in the feasibility report. Mr. Tom Lynch stated that the nonprofit organization, The Little Brothers, owned the largest piece of property in the Ingerson neighborhood and would be assessed over $25,000. He asked that the Executive Director, Ms. Therese King, address this issue. Ms. Therese King, Executive Director representing the nonprofit organization, Little Brothers of the Elderly, owned substantial property that would be assessed. Ms. King briefly reviewed the mission of her organization that provides services to isolated and lonely elderly persons since 1972. She was concerned this evening about the property known as the Bradford property. She indicated that John Bradford donated a beautiful piece of land with a lovely house and library to The Little Brothers many years ago. The organization has used this property for many events which provide a get-away vacation for the elderly who are stuck in the inner-city. Birthday parties and other special events are also held at this property and the property allows the elderly to experience country life. She felt that the City of Arden Hills has the best of both worlds being a beautiful rural area in close proximity to the Twin Cities. She did not understand why this rural character would have to change and become more city like. She stated that this was not why John Bradford donated the property or why the residents live in this neighborhood. Ms. King stated that, if the City Council pursues this reconstruction proposal, they would be changing a way oflife. With regard to the proposed assessment, Ms. King stated that there would be no way The Little Brothers could afford to pay $25,000. Mr. Tom Lynch addressed concerns regarding the former jurisdiction by Ramsey County prior to 1996 of Hamline A venue and Ingerson Avenue; and their state of construction at the time of the turnback and their current condition. Mr. Willheim Reinhold, 1233 Ingerson Avenue, spoke regarding drainage issues. Ms. Swanson concluded the presentation by residents with several comments. Ms. Swanson noted that residents recognize that at times roadways need to undergo improvements. However, what the City was currently proposing will be detrimental to the neighborhood environmentally, aesthetically and financially and will be irreversible. The residents request that this project, as well as all other roadway projects in Arden Hills be postponed. This will allow the City Council, the City Engineer, the Public Works Director and residents to meet and work together to come up with recommendations that will be beneficial to the City as a whole as well as to the residents. This will allow for open dialog and education for all individuals involved. The delay will allow the City Council to review alternative methods to meet City objectives and will allow the Council to investigate whether a drainage problem exists in the neighborhood and to what extent. Such a study would give insight as to what should or should not be done to rectify the problem, if a problem exists. All these requests will allow a smooth transition to the implementation of all future projects. i ARD~N HILLS CITY COUNCIL - JANUARY 10,2000 Ms. ~wanson stated that the residents believe the loss of property, the potential detrimental envi~nmental ramifications and the loss of neighborhood aesthetics was not worth the small amount of money available through Municipal State Aid funding. In the short amount of time that the residents have had to leam about roadways, they have come to realize that the most economical and effective means of dealing with surface water is to allow the water to soak naturally into the soil and allow it to naturally be cleansed of its impurities. The residents want the City Council to look at alternatives that have already been tried and found beneficially, such as rain gardens. The residents were not asking the Council to break a mold and be the innovator of new concepts. DRAfT 16 . Ms. Swanson noted that according to the feasibility report, the reconstruction costs included traffic control with a unit price of $25,000 and signage for a total of $2,400 per street. She asked what type of traffic control and signage the City was proposing and where the City proposed to construct them. Mr. Brown stated that the traffic control was proposed only during the construction period and was not a permanent feature. He indicated that the cost shown in the feasibility for traffic control was a total of $25,000 for all streets. Other than the current proposed plan, Ms. Swanson asked what altemative plans had been investigated by the City Council. Mayor Probst stated that the City has not investigated other plans. Ms. Swanson asked when the residents will receive an itemized breakdown for all project expenditures. Mayor Probst stated that an itemization will be available when the fmal details of . the project are determined. Ms. Swanson asked ifthere will be an itemized breakdown for each resident. Mayor Probst stated that there will not be a breakdown for each resident. Ms. Swanson asked who will cover the costs of the proposed ponding if the City does not receive additional funding from the Rice Creek Watershed District. Mayor Probst stated that the City would either have to back off on part of the project or find other City funds. He indicated that the basis of the assessments was a hypothetical 32 foot wide street and the assessments were for less than one-quarter of the total project cost. Councilmember Larson stated that there was a misunderstanding regarding how the assessments were calculated. He has heard it stated that the assessments were paying for the storm water retention ponds and other aspects of this project. He stated that the assessments were based on the cost of street improvements only. It is the policy of Arden Hills to assess 50 percent of the cost for street reconstruction and, in this case the assessments represent less than one-half of the street improvement costs. He noted that the 1998 street assessments had been $39.99 per foot. Ms. Swanson noted that the other City funds that may be used to pay for portions of the project would essentially be the resident's money. Councilmember Larson agreed that all the money being spent is the City's money and comes out of many different funds. However, the money being assessed was for street improvements only and reiterated that the assessment for this neighborhood was for less than 50 percent of the street improvement costs. Ms. King noted that the proposed assessments would be for one-forth of the total project cost. . Councilmember Larson agreed, however, he stated that the assessments were based on the street e e e ARDEN HILLS CITY COUNCIL - JANUARY 10,2000 ~""" ,[:\, """T ","'{' ".,v. ' ~j i~!< 4'- ;'!;o!m V~' fr, ~ 17 improvement costs only. This project involved much more than street improvements and included money from other City funds as well as assessments on property owners. Ms. Swanson stated that according to the 1999 Municipal State Aid Needs Report, Arden Hills' 1999 adjusted construction needs for all MSA designated roads was $4,982,288. Of this amonnt, under the MSA needs value formula, Arden Hills will only receive approximately $116,780. Marshall Johnston, Manager of the MSA Needs Unit advised her that the 1999 adjusted construction needs for Hamline Avenue was $261,129. Under the actual MSA needs value formula, Arden Hills will only receive approximately $6,270. The 1999 adjusted construction needs for Ingerson Avenue was $327,824. Under the actual MSA needs value formula Arden Hills will only receive approximately $7,867. Assuming this to be true, Ms. Swanson asked where the City came up with the Minnesota Department of Transportation State Aid of $630,000 as stated 6ripage eight of the feasibilitY report. Ms. Brown stated that State Aid funds for the City were calculated based on all the State Aid routes within the City. Each of these roads has a needs account with the State of Minnesota. Each year, the State allows a certain amonnt of money based on the conditions of the streets. Each year, the City of Arden Hills receives approximately $200,000 in construction funds. The City is at liberty to spend these funds on any State Aid street. The City currently has a balance of approximately $430,000 which, added to the $200,000 that the City receives annually, totaled the $630,000 of State Aid proposed to be used for this project. The City can also borrow against future State Aid construction funds. Ms. Biggs asked if all of the City's current construction funds will be spent on Ingerson Avenue. Mr. Brown stated that this money can be spent on any State Aid road. Ms. Biggs asked how much of the City's construction funds will be spent on this project. Mr. Brown stated that the proposal was to spend the entire balance of the construction funds. Ms. Swanson stated that Mr. Johnston ofthe State Aid Needs Unit had indicated that the City of Arden Hills would only be granted $116,780. Mr. Brown stated that the funds being referred to were for maintenance. He indicated that the City of Arden Hills receives approximately two- thirds of its construction funds in a maintenance fund. Ms, Swanson asked when the City Conncil will meet to make their decision on this proposal and when the residents will be notified of this decision. Mayor Probst stated that once the public hearing was closed the Council will discuss how they wish to proceed. Ms. Swanson confirmed that the public hearing will be closed. Mayor Probst stated that this was correct. Ms. Swanson asked if the City Council will then meet privately. Mayor Probst stated that the City Conncil will have its discussion in the Council chambers and will not meet privately. He stated that the residents were welcome to remain during these discussions. Mr. Cox asked if the meeting will be video tapped during the Conncil discussions. Mayor Probst stated that the discussions will be video taped, Mr. Cox stated that he had been informed that the video tapes were erased at the end of each meeting. Mayor Probst stated that the video tapes of the Council meetings were not archived indefinitely. He indicated that since the meetings were not broadcast live on television, the City has been video taping the meetings. These video tapes ARDEN HILLS CITY COUNCIL - JANUARY 10, 2000 if~. <'-1fi I't, !l: T f ~ l;\,,,: ;.~L~,<- rt:i lkd:l.; ~;:tt.t>1 t;!;if;I: 18 are brought to the library and are available for a period of time. the video tapes are brought back to the City and reused. After a certain amount of time, e Ms. Swanson asked if all City Council discussions were held in a public forum. Mayor Probst stated that the City Councilmembers were not allowed to meet privately, with the exception of limited legal issues. If the City Council does not make a decision this evening, Ms. Swanson asked if the residents would have to follow the City Council to their Council meetings in order to hear the discussions. Mayor Probst stated that the project discussion would be added to the agenda of a future Council meeting. He indicated that the options that the City Council had this evening were to proceed with the proposal as is, make modifications to the proposal, or table or postpone the project. Ms. Swanson asked what newspaper will publish the assessment hearing notices. Mayor Probst stated that the assessment hearing notices will be published in the Bulletin. Additionally, all affected property owners will be sent notification of the hearing. Ms. Swanson stated that she was aware of at least two individuals that did not receive notice of this public hearing. Mayor Probst stated that this would be corrected. Ms. Swanson asked if anyone has approached the City about developing the land behind the pump house on Ingerson Avenue. Mr. Stafford stated that an individual from Rochester, Minnesota informed the City that he had purchased that property. The City attempted to send this individual a public hearing notice, however, the notice was sent back. The City staff was not e certain who owns this property, however, an individual was asking for information regarding the location of sewer and water services and the dimensions of the lot. Mr. Doug Hartford, 1232 Ingerson Avenue, seconded the comments made by his neighbors and further commented on the information contained in the Feasibility Study; official notification of the affected property owners; and correction of footages for his property. Mr. David Dudic, 1226 Ingerson Avenue, stated that he was concerned about the overall impact of the road reconstruction project on the aesthetics of the Ingerson neighborhood. With regard to the concern of property loss, Mayor Probst stated that Mr. Dudic's lot size would not be diminished, although the dimensions from the edge of the street to the property line may change. If the City did need to obtsin right-of-way, this land would have to be obtained prior to proceeding with the project. He was not aware of any location within this neighborhood where additional right-of-way was needed. Mayor Probst stated that the City of Arden Hills has 30 miles of street and it costs approximately one million dollars per mile to reconstruct those streets. The City does not have the fmancial ability to perform road reconstruction on an annual basis. Therefore, on behalf of the residents, the City has attempted to formulate a plan over a period of time to keep up with the maintenance of the infrastructure. e Mr. Dave Fritz, 1119 Ingerson Avenue, addressed the proposed "channel" on Lake Josephine Association property and right-of-way concerns. e e e ARDEN HILLS CITY COUNCIL - JANUARY 10,2000 [J~ N:. r~ D.'.' ,'~ ~~ f}':.'i',,,C\ ~;. "j- 't,\.15 19 Mr. Cox stated that a new City of Mounds View law stated that before action is taken on any street planning there would be a three-year process to study and validate whether the engineering firm has presented all the options. This evening a substantially less expensive option was presented that the Engineering firm did not discuss. He asked what protocol must be followed to have the same three-year law passed in Arden Hills. Mayor Probst stated that this was a City Council policy and indicated that the residents could lobby the City Council to change its policy. Ms. Biggs requested that each of the Councilmembers drive through her neighborhood in order to witness what the residents were concerned about. Councilmember Aplikowski asked Ms. Biggs if she really thought that the Councilmembers have not already done this. Ms. Biggs stated that she had not seen anyone in the neighborhood and would like for the CouncilmembefS to meet the residents and be shown around the neighborhood. Councilmember Grant stated that he had been in the neighborhood and talked with a couple of residents who had recognized him. Councilmember Aplikowski stated that she had visited the neighborhood four times in the past month. Councilmember Larson stated that he had walked and driven every street in the Ingerson neighborhood twice. Mr. Rober! Woodburn, 1220 Ingerson Court, spoke in favor of the project, and addressed the ponding problems that the City had been aware of for over twenty-five years and elevation calculations; road width studies related to traffic speed; and Hamline A venue and Ingerson Court comments regarding proposed vacation and reconstruction respectively. Mr. Brown stated that one option for improving the channel would be to dig out some added space. However, there would be implications with trees and cover. The other option would be to raise the level, presuming this could be done without flooding Fernwood Court. Ms. Leslie Reinhold spoke further against the project as it related to water quality issues and neighborhood aesthetics, as well as the notification process. Ms. Kay Stedman, 1164 Ingerson Avenue, stated that the City of Roseville may be interested in what the City of Arden Hills was doing with water draining into Lake Josephine. Mr. Brown stated that the City of Roseville is aware of the plans and that he speaks with representatives of the City of Roseville on a frequent basis. Ms. Stedman stated that she opposes wider streets. Ms. Kay Stedman, 1164 Ingerson Avenue, stated that the City of Roseville may be interested in what the City of Arden Hills was doing with water draining into Lake Josephine. Mr. Brown stated that the City ofRoseville is aware of the plans and that he speaks with representatives of the City of Roseville on a frequent basis. Ms. Stedman stated that she opposes wider streets. Mr. Freimuth asked if the City would lose its State Aid money if it were not used. Mayor Probst stated that there was a point at which the City can lose the State Aid money if it is not used. Mr. Freeman stated that if the City does not lose the State Aid funds and can wait until the road breaks up before reconstruction, nothing would be lost. Mayor Probst noted that there may be the risk of construction costs going up. He indicated that he has served on the City Council for seven years and during the first year of the Pavement Management program the assessment was approximately $30 per foot. This year the assessment was being proposed at $45 per foot, which ARDEN HILLS CITY COUNCIL - JANUARY 10, 2000 20 was actually less than prescribed by the assessment policy. He wanted the residents to understand that this figure will not go down, rather it will continue to rise. The risk that exists if e this project is put on hold, and another project takes its place, it may take the City a long time to be able to afford its reconstruction. Ms. Swanson stated that the benefit to waiting one year for this reconstruction project would be to learn if the entire scope of the project was necessary, if there would be any ramifications to the project, if there were other options. Additionally, all the people involved will learn more about the process. She stated that it was obvious that there was a large number of people who oppose the current plan. With regard to the issue of delaying this project, Councilmember Larson stated that there were a number of future projects being considered by the City. Two years from now the City will most likely be involved in another pavement project in another part of Arden Hills. When the City misses one year, everything else is pushed back. As time goes on and roads deteriorate the City loses time by delaying one project. An audience member stated that if other roads within the City of Arden Hills were in better shape than those in the Ingerson neighborhood, it would not be harmful for these projects to be delayed as well. Councilmember Larson stated that certain projects have been identified for two years from now and what happens now will affect what is accomplished down the road. An audience member suggested that the City begin involving the residents of the other neighborhoods that are scheduled to be reconstructed. She added that she would much rather pay more for a project that a she had been involved with and trusted the process, knowing that her fellow citizens had a real - voice in the decision making process. Ms. Biggs noted that this may also provide the opportunity for residents who may wish to move rather than pay for an assessment. An audience member asked how many streets within Arden Hills were currently 32 feet wide. Mr. Brown stated that approximately two-thirds of the City streets have curb and gutters and approximately 70 to 80 percent of those are 32 feet wide. He indicated that the narrowest street with curbs and gutters was 24 feet wide. Mr. Tom Lynch stated that this public hearing should have been held eight months ago. Mayor Probst stated that the City did not have the feasibility study eight months ago. He stated that the City was doing its best to keep the neighborhood as up to speed as the City Council. He added that legal notices cannot be sent until the feasibility study has been completed. Mr. Woodburn congratulated the City Council and thanked the Council for listening to the residents. He felt that the City had notified the residents properly and noted that there have been two public meetings on this issue. Mayor Probst closed the public hearing at 11 :03 p.m., as no one else wished to address the City Council. Councilmember Aplikowski stated that a great deal of work has gone into this proposal and the intent of the City Council was never to put the residents through an upsetting process. It was her belief that in the time that she has served on the Council the entire process has improved. When e e e e ARDEN HILLS CITY COUNCIL - JANUARY 10, 2000 ~--\ " LJ F""""""'" k~ ~ ~ 21 she first became a Councilmember the only notice the residents received was for the assessment hearing. The amount of mistrust expressed at the beginning of this meeting was very distressful to her. She stated that the City staff and Engineering firm worked very hard to provide the residents with good facts. Councilmember Aplikowski stated that the City Pavement Management Plan was at least 10 years old. However, many of the residents acted as though they did not know that the Pavement Management Plan existed. She indicated that information regarding the Pavement Management Plan and assessment policy has been published in the City newspaper and she felt that this process should not come as a surprise to the residents. She felt that the City Council may have to do something about this issue. She applauded the residents for the efforts made to be prepared this evening and she hoped that the City and residents can work together to resolve the trust issues. She indicated that the Councilmembers were elected by the residents of Arden Hills because the residents felt as though they could trust them. She added that very few of the residents took the time to call the City after the November 29, 1999 informational meeting Councilmember Aplikowski stated that she does prefer the addition of curbs and gutters when a road is recycled. However, this does not mean that she can not or will not change her mind. Councilmember Grant commended the residents for the amount work that they put into this evening's meeting and for being very organized. He indicated that he was new on the Council and the majority of this plan had been done prior to his being appointed. Mayor Probst stated that the request before the City Council was to take some action on the proposed street improvements to the Ingerson neighborhood. The Council has the options of doing nothing, postponing the discussions, ordering additional work, modifYing the proposed improvements, or ordering the work as presented. Councilmember Larson stated that he had received comments from residents who believe that the assessments were incorrect because the amount of street frontage did not match what they believed their actual frontage to be. He discussed this issue with Mr. Stafford and it was his understanding that the assessment policy did not simply reflect the street frontage since the amount of frontage depends upon the lot shape. He asked Mr. Stafford to further explain the considerations of the City assessment policy. Mr. Stafford explained that, for example, with a pie shaped lot located on a cul-de-sac with a street frontage of 50 feet and a rear lot line of 150 feet, the assessment policy considers the average of these two figures. Councilmember Larson confirmed that the total amount of frontage for assessment purposes was the average of the front and rear lot widths. Mr. Stafford stated that this was correct. Mr. Post stated that the philosophy behind the assessment policy for oddly shaped lots was to normalize those lots. Mayor Probst noted that for a typical rectangular lot with 100 feet of street frontage, the assessment would be based on that 100 feet and the assessment policy has a section that deals with odd shaped lots and comer lots. K';'Ull~~ " M ~= 11 ~ I( ARDEN HILLS CITY COUNCIL - JANUARY 10,2000 22 Mayor Probst stated that all the information regarding lot sizes and shapes come from Ramsey County records and it was possible that there was an error in these records. It was also possible e that when the assessments were figured for this project an error in calculations was made. He indicated that as the City goes through the assessment hearing process such errors would be corrected. Councilmember Larson noted that the total estimated cost for this project was 2.2 million dollars. He confirmed that the basis of the assessments was for the street improvements only. Mr. Brown stated that this was correct. Councilmember Larson requested confirmation that if the retention ponds were eliminated from the project, it would not affect the dollar amount of the proposed assessments. Mr. Brown stated that this was correct. Councilmember Larson asked if the proposed assessments would be affected by the inclusion of Hamline A venue in the reconstruction project. Mr. Brown stated that the reconstruction of Hamline Avenue would add an addition $154,200 to the project cost. Councilmember Larson confirmed that the street improvements paid for by assessments would not include the utilities under the road. Mr. Brown stated that the utility improvements would be paid for by other Public Works funds. Mayor Probst noted that the City could choose to assess the sewer improvements. However, in this case the City chose to fund the sewer improvements with other utility funds. Councilmember Larson asked what the current classification was of Ingerson A venue. Mr. Brown stated that Ingerson Avenue was currently a local collector street. Councilmember A Larson asked what the classification was of the other streets in the neighborhood. Mr. Brown . stated that, other than the two cul-de-sacs, that the majority of the roads in this neighborhood were local through streets. Councilmember Larson noted that at a prior meeting there had been a great deal of discussion regarding the ditch that runs underneath Snelling Avenue. He asked who was responsible for the maintenance of this ditch. Mr. Brown stated that the responsibility of this ditch has passed between the Rice Creek Watershed District and Ramsey County. Mr. Stafford stated that Ramsey County performed most of the work on this ditch. Mr. Brown noted that the current proposal did not include any changes to this ditch. If the Council chose to move forward with this project, Councilmember Larson asked what the process will be to determine the actual assessments. Mayor Probst stated that the City Engineers have historically provided the City with an estimated cost for a standard 32 foot wide street and this estimate it translated into a relative assessment based on the cost per square footage. The City Council then decides the actual assessment amount. Historically, the City Council has tended to agree with the assessment amount provided by the City Engineer. However, in this case the Council has chosen to reduce the proposed assessment amount. Councilmember Larson confirmed that the actual amount of the assessments would be determined after the final specifications of the project have been determined. Mayor Probst stated that this was correct. Councilrriember Larson asked what would happen if the actual bids were significantly lower than the estimates. Mayor Probst stated that the City of Arden Hills establishes the assessment rates prior to proceeding with the project. If the actual project costs e e e e lr''1 .-> A. ~~.... OR '" r I ARDEN HILLS CITY COUNCIL - JANUARY 10, 2000 23 are higher than the estimate, additional funds would come from the General Frmd. If the actual project costs are lower than the estimate then the excess funds go into the General Frmd. He noted that some other communities determine the assessment rates after completion of the projects with the assessments being based on actual costs. Councilmember Aplikowski asked if there were other projects waiting to be started if the City does not move forward with this reconstruction project. Mr. Brown stated that there were other neighborhoods in the southern part of the City that were at a level of deterioration to justify reconstruction. He indicated that one of these neighborhoods could be slated for reconstruction. Mayor Probst noted that a feasibility study has not been done for any other neighborhood at this time. Mr. Brown concurred and added that it was rmlikely that any other project would begin this year. Cormcilmember Aplikowski stated that she was tempted to suggest that the City pull this project off the board completely. However, if this was done, this project would be placed at the bottom of the list. Mayor Probst stated it was obvious that the City was not prepared to proceed with this project as currently proposed. He felt it would not be appropriate to attempt to redesign the project at this time. He was not certain how to proceed at this point, however, modifications clearly needed to be made according to the input received this evening. He suspected that once the project is modified there will still be some disagreements on the part ofthe residents. He noted that historically, the City has attempted to prioritize the worst streets based on their pavement ratings and reconstruct those streets individually. The problem with this method was that one street had been reconstructed with an assessment cost of $30 per foot and a neighboring street was reconstructed one year later with an assessment cost of $35 per foot. Additionally, there had been issues with the construction equipment being back in the same neighborhood. As a matter of policy, the City Council is now trying to manage the Pavement Management Plan on a neighborhood by neighborhood basis. The streets in the Ingerson neighborhood had been identified collectively as a starting point for the southern portion of the City. Councilmember Rem stated that given the comments made this evening she was in favor of postponing the project for at least one year. However, she was not in favor of delaying the project indefinitely and moving it to the bottom of the list. She rmderstood the reluctance of the neighborhood to move forward with the reconstruction project and felt strongly that it would be helpful if the neighborhood received better notification. She suggested that the project be revisited in the spring time when the concerns about drainage can be looked at closely. She also suggested that the project be broken up over two years. Mayor Probst stated that if the reconstruction work was not ordered at this time, the City will not be able to include the project in this year's construction season. He stated that if the City wished to continue consideration of this neighborhood it must move forward with changes being made to the project. He felt that if the City makes the decision to proceed with the reconstruction of this neighborhood, the process should be slowed down. If the Cormcil was not comfortable with moving forward with this neighborhood, the project should be set aside and another project should be formd. He agreed that the residents should be provided with better notification. - r'~, ~7~: 7,{ fi ,-;. ;:- - IT 24 ARDEN HILLS CITY COUNCIL - JANUARY 10,2000 ~:: With the amount of work that has gone into this project already, Councilmember Rem stated that ... it would not make sense to simply throw it out. She felt that the City should continue with the .. current framework and take into consideration the issues of the neighborhood. Mayor Probst expressed concern that if the project was delayed for one year and the same impasse was reached, this would cost the City two years of time that could have been used to respond to other issues within the City. Iffelt that if the City chose to continue with this project and slowed down the process, the residents would understand that the project will take place and he hoped that they would be able accept this. Councilmember Aplikowski stated that she was not comfortable with the idea of changing Engineering firms or bring another agency in to review the project. She indicated that the City has been very conservative about the use of consultants. She felt that if the level of trust improved and the neighborhood was willing to discuss the proposal, she would be willing to make a motion that the City postpone the project for one year. However, if the project is delayed and the City is met with the same attitude of mistrust, she felt that the project should be dropped. She stated that the level of mistrust must be overcome before she would be willing to vote in favor of moving forward with the project. Councilmember Rem noted that the residents had expressed a desire to work together with the City on this project. Councilmember Grant agreed and felt that the residents simply wanted to be part of the process. He felt that the issues presented by the residents were valid and he could see come changes that he would like to propose for the project. He stated that he would prefer to not ... be in the position of removing the project from the table and felt that the City should provide the .. affected residents with better notification. He stated that the City Council needed to establish a level of trust with the residents and he encouraged the City Council to work through the issues and continue with the project. Councilmember Larson stated that it was difficult to determine how the residents really felt about this project. Some residents were completely opposed to any reconstruction project, while others provided specific reasons as to why they were opposed, such as not wanting storm water retention ponds, curbs and gutters, or the widening of the streets. He indicated that if the only concern was for the level of assessments, and the City eliminated all other aspects of the project and only reconstructed the streets, the assessments would still be approximately $45 per foot. He indicated that the residents gave a number of reasons for not moving forward with the project, however, it was not clear to him that the underlying opposition was to the assessments. If the City Council finds that there were reasons to continue with this project, Councilmember Larson suggested that the City Engineer be asked to provide the cost differences for narrower streets. Councilmember Larson stated that since Ingerson A venue is a collector street, he felt that it should be widened. However, he would be comfortable with the other streets not being widened. He stated that the City Engineer could also consider the possibility of lining the streets with rain gardens. However, the reconstruction of the streets themselves was still the principal cost. . Councilmember Larson stated that he would like some additional time to think about this proposal and would prefer to discuss it further at the next City Council meeting. . . . pr<<.~ > 'I' w~ : ~~. ARDEN HILLS CITY COUNCIL - JANUARY 10,2000 25 Councilmember Aplikowski asked if State Aid funds would still be available if Ingerson Avenue was not widened. Mr. Brown stated that the requirements for State Aid funds were for a minimum width of28 feet with no on street parking allowed. Councilmember Aplikowski noted that the primary reason the residents objected to the widening ofIngerson Avenue was because they were concerned that this would increase the speed of traffic. It was her belief that the widening of the road would not make a difference in how much people speed. She stated that people are driving faster because they are in a hurry. She suggested that the City Engineer consider the widening ofIngerson Avenue and Hamline Avenue only. Mr. Brown stated that if Ingerson A venue and Hamline A venue were the only roads that are widened, the project would realize an overall savings of approximately $80,000. Mayor Probst noted that the assessment rate has historically been based on a 32 foot road. Mayor Probst suggested that the City Council not make a final decision on this project this evening and that the discussions be carried over to the January 31, 2000 Council meeting. Mr. Lynch noted that the City Council would be reviewing a Plarming Case for Bethel College at the January 31, 2000 Council meeting, which could involve a great deal of discussion. Mayor Probst agreed that there may be a number of residents at the next Council meeting to discuss the Bethel College proposal. He felt that the City Council needed to take some time to think about the Ingerson neighborhood reconstruction project, however, he did not want to delay the decision making indefinitely. Councilmember Larson stated that, although the Bethel College proposal discussions may be lengthy, he believed that there would still be enough time to discuss the Ingerson neighborhood project. MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to postpone action on the Ingerson neighborhood reconstruction project until the January 31, 2000 City Council meeting. Councilmember Grant asked if the January 31, 2000 City Council meeting would begin at the regular time. Mayor Probst suggested that the meeting be scheduled to begin at 7:30 p.m. If the City staff finds that there was enough on the agenda to justifY an earlier start time, a mailing can be made to armounce this. The motion carried unanimously (5-0). Councilmember Larson asked if there was the leeway of another week for the City Council to make a decision on the Bethel College project. Mr. Lynch stated that he did not believe that the Council would have an additional week to make this decision. ;':;"""~ !~;\ ARDEN HILLS CITY COUNCIL - JANUARY 10,2000 ,~~ ~' I 26 ADJOURN MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion to adjourn the meeting at II :43 p.m. The motion carried unanimously (5-0). Dennis Probst Mayor Joseph P. Lynch City Administrator NOTICE OF MEETINGS The next regular City Council meeting will be held Monday, January 31, 2000 at 7:30 p.m. at the Arden Hills Council Chambers. . . . 'I I e e e DRAfT MEETING MINUTES CITY COUNCIL WORKSESSION MONDAY, JANUARY 18,2000,4:45 P.M. Acting Mayor Gregg Larson called the meeting to order at 4:47 p.m. Those present included Councilmembers Beverly Aplikowski, David Grant and Lois Rem. Staff present included City Administrator, Joe Lynch; City Treasurer, Terry Post; Public Works Director, Dwayne Stafford, Parks and Recreation Director, Tom Moore; and Recording Secretary, Sheila Stowell. Mayor Probst arrived at 4:53 p.m., at which time he presided over the meeting. Consulting Engineer, Greg Brown of BR W, was also in attendance. a. Retreat Follow Uo City Administrator Lynch requested Council feedback on the recent Council/Departrnent Head Retreat. Discussion items included reducing the paperwork required by staff; validity of continuing the Council's weekly mailings (non-agenda packets); distribution of Planning packet materials; reducing the detail of the regular meeting Minutes; and the availability and record retention of the Council audio and video tape library. b. Scholl Trail Easement Mayor Probst opened discussion on the process the Council wished to follow for acquisition of the remaining parcel of property for the trail easement along the west side of Round Lake. The estimated maximum size of the area was 10,000 square feet. Consulting Engineer, Greg Brown identified a twenty-foot (20') strip, approximately SOO-feet (500') in length as being the preferred working area. Discussion items included the possibility of a Quick Take condemnation procedure to acquire the property, given the apparent unwillingness ofMr. Scholl to negotiate the City's use of this property. Also discussed was the status of the existing easements from adjoining property owners; location of the preferred U.S. Fish and Wildlife easement; existing sanitary sewer easement; width required for snow storage; minimum trail width required; philosophical approach to condemning property for trails; development of an overall master trail plan for the City, rather than a sidewalk plan; connection to the regional trail system; benefits/drawbacks of a Round Lake trail for use by residents and employees in the area; lack of street lighting in the Gateway Business District development area; and possible pursuit of the Vaughan property as the final link. Staff and Mr. Brown were directed to determine the minimum required width for the trail and acquire the necessary written easements from adjoining property owners prior to the City pursuing the condemnation process with Mr. Scholl. Staffwas further directed, provided no additional negotiations appeared feasible with Mr. Scholl and contingent UKAr I " ARDEN HILLS CITY COUNCIL WORKSESSION - JANUARY 18,2000 2 upon receipt of signed easement agreements with the remaining property owners, to include authorizing to proceed with Quick Take condemnation of the minimum amount of Scholl property required for a trail easement, on a future Council Agenda. tit In a related note, Councilmember Larson noted the recent graffiti on the traffic control box and requested that staff contact Ramsey County regarding removal, in conjunction with the City's and County's "zero tolerance" stance. c. 2000 Street Improvement Proiect Mayor Probst opened discussions reviewing the January 10,2000 Public Hearing held regarding the proposed 2000 Street Improvement Project. Mayor Probst reminded Councilmembers and staff that this item was scheduled for further public discussion at the January 31, 2000 regular City Council meeting. Mayor Probst suggested two main discussion areas: I) Does the City want to have a Pavement Management Plan for annual or bi-annual improvements, and if so, how are we going to initiate it? How can the City Council and staff develop a more effective process to communicate with the affected residents in a more timely manner, or is it actually the costs - special assessments - that are driving the issues, and communication issues are secondary? e 2) Discussion items included how to coordinate the overall best interests of the community projected in it's recently completed Pavement Management Program (PMP) and the concerns of the neighborhood residents; drainage and water quality/environment concerns in the City Council's philosophy of curb and gutter installation; thirty-two foot (32') street width standards, and the Council's historical willingness to consider deviating from the standard for special conditions; availability of Minnesota State Aid (MSA) funds; neighborhood methodology of the PMP vs. multiple construction projects within a neighborhood over a number of years; and the ramifications of deferring projects, or portions of projects related to increased maintenance and inflation costs; and additional impact for private utilities and the need for planning and coordination related to the City's construction timetable. Further discussion items included potential removal of the Ingerson neighborhood from the PMP schedule and relocation to the end of the cycle; apparent distrust between residents and City Councilmembers; bidding timetable for this year's proposed project; additional sources of financing; the City's current Assessment Policy; eliminating "bench negotiations" of special assessments; the possibility of not using special assessments, but taxing the entire City with a fair and reasonable cost - including an inflation index - and until completion of the PMP, freeze costs at so much per foot, with the City finding funding sources? the potential additional costs for an annual construction bid; bonding for improvement projects; the validity of having negotiations handled by staff, the City _ Engineer and one or more Councilmembers prior to City Council adoption. _ " e e e ....,.'" Mr I ARDEN HILLS CITY COUNCIL WORKSESSION - JANUARY 18,2000 3 The City Council expressed concerns regarding the public perception of the historical process for determining and assessing improvement projects, with a consensus of the need to improve communication levels. It was the consensus of the Council that, due to the organization of the Ingerson neighborhood, this first year's project be used as a pilot for a more interactive resident/Council communication process for future improvement projects. Staff was directed to prepare a draft proposal for the City Council prior to the January 31, 2000 regular meeting, encapsulating a proposal for moving forward with additional communication to let the neighborhood know that the City was seeking more detail than was included in the initial feasibility report (via a neighborhood flyer/newsletter), and for suggestions and plans for a task force of neighborhood residents, the City Engineer, appropriate staff, and rotating Council Liaison. Mayor Probst suggested that further Council action on the proposed 2000 Street Improvement Project be tabled, and any additional survey work related to the project with the exception of the soil borings already scheduled be put on hold, pending the outcome of the January 31 st discussion with the residents and distribution of the neighborhood information flyers. Councilmembers sought clarification of the purpose and specific charge to the proposed task force. Items for consideration and clarification included whether the task force would have negotiating authority regarding the scope or feasibility of the project, or if it was to hear suggestions of the residents, City Engineer and staff and react with a recommendation to the full City Council; if additional study was warranted regarding drainage issues (i.e., feasibility of ponds vs. rain gardens in clay soils); differing expectations of City Council and residents at the outset; amount of time the task force has for making it's recommendation to the City Council; and the financial impacts of alternatives being considered and the final per foot assessment cost if Hamline is deleted as is concerns its MSA funding status. Mayor Probst stated, and Councilmembers concurred that the purpose of the task force would not be for negotiation; the need for the City Engineer to make sound recommendations to the City Council; and the recommended final scope of the project (i.e., Hamline Avenue included in the project) with the City Council making the final decision in the best interest of the community. d. Ramsev County Leae:ue of Local Governments (RCLLG) Priority Issues Survev Councilmembers reviewed their recommended legislative priorities for forwarding to the RCCLLG. Staff was directed to include the following legislative priorities, as previously provided to the League of Minnesota Cities and the Association of Metropolitan Municipalities: rui. ~. 'P''l, '" ~"."' . #'I/'J:"' . """ 1,':"'1:-"1 ARDEN HILLS CITY COUNCIL WORKSESSION - JANUARY 18, 2000 4 " 1. 2. 3. 4. 5. Levy Limits. mandates and local Authority. Regional Transit System. Growth Management Strategy. Elimination of Sales Tax on Municipal Government Purchases. e DEPARTMENT REPORTS Parks and Recreation Department Mr. Moore reported on various activities of the department, including park usage; staffing shortages for programs with staff taking responsibility for teaching some of the classes; Sky Hawks training programs for youth sports; and the status of negotiations with the Northwestern College Athletic Department and Presbyterian Homes regarding City usage of the soccer fields. Public Works Department Mr. Stafford updated the City Council on the continued soil analyses of the City Hall site at the Twin Cities Army Ammunition Plant (TCAAP); ongoing staff training and continuing education for wastewater collection licensing and confined space/safety issues. Mr. Stafford advised Councilmembers of several emergencies handled by City staff over the weekend, including a private water main break on Saturday at the MSI corporate offices, and a power outage on Sunday that took all of the City's fourteen (14) lift stations off-line for a short time. e Finance Department Mr. Post reported that the department was fully staffed again, and that the fourth quarter utility billing was in process, along with year-end reporting schedules being prepared for the external auditors. Mr. Post stated that he was still calculating the water loss for the fourth quarter due to the water main break along Highway 96 by Arden Manor that was corrected in October. Mr. Post also updated the City Council on a recent meeting to review the preliminary draft of the needs study being prepared for the City by the Consulting firm of TKDA, for consideration of a public works/parks maintenance facility. Administration Mr. Lynch advised Councilmembers that City Hall staff had participated in a recent meeting with the City Hall architect, Architectural Alliance, for their input on the final interior design layout and that the architect would be coming back to the City Council e ~ e e e UI..\.-..;..' bl l.: ARDEN HILLS CITY COUNCIL WORKSESSION - JANUARY 18, 2000 5 with potential designs for build out of the lower level, and offices housed all on one level, in addition to more detailed use of the community room in the lower level. Mr. Lynch also stated that he and staff had met with representatives of Welsh Development Corporation, and that it was determined that no special meetings of the special meetings of Planning Commission and City Council would be required. Mr. Lynch advised that due to several potential lessees in one of the Gateway Business Development (GBD) buildings, Amendments to the Special Use Permit (SUP) would be required, and staff was continuing to work with the applicant on the planning requirements. COUNCIL COMMENTS Mayor Probst requested that the architects be placed on the January 31 st regular Council Agenda prior to any planning cases. Councilmember Larson announced that, in conjunction with a recently held Fire Department Relief Association meeting, the Lake Johanna Volunteer Fire Department (Station No. I) had elected a new Fire Chief, Mr. Dave Schrier. Don Szurek had previously served this station, and had planned to leave office in the spring of 2000. Councilmember Larson advised Mayor Probst and Councilmembecs that the Bethel Park Planning Case was slated for action by the City Council at the January 31 sl regular Council meeting. Councilmember Larson reported on four areas for Council review and consideration: I) Adequacy of screening between Bethel and homes immediately adjacent - by tennis courts; and the natural barrier provided by the wetland; 2) Parking lot lighting and determining the best height and number of units required and their safety and aesthetic impacts; 3) Restroom facilities being permanent or satellite, and screening requirements; 4) Traffic movements at the intersection with Old Snelling - necessity of a turn lane and safety issues related to other activities in the area. Councilmember Grant sought clarification of the availability of Ramsey County matching grant funds for existing soccer fields. Mr. Moore responded, and reviewed project requirements for funding qualifications, and advised Mayor Probst and Councilmembers that he was serving on the Committee overseeing grant awards. Councilmember Grant advised Mayor Probst and Councilmembers that he had requested additional maps and information from staff on the Bethel roadway, and staff would include it in the weekly mail packet. Additional discussion took place regarding a recent meeting held between staff and Dan Solar of Ramsey County regarding various safety concerns along Old Snelling Avenue. GL - island for safety at crosswalk Lh",k~ ARDEN HILLS CITY COUNCIL WORKSESSION - JANUARY 18,2000 6 Councilmember Rem advised Mayor Probst and Councilmembers of several upcoming meetings at which she would be representing the City. Councilmember Aplikowski advised the City Council of several meetings she would be attending as well as several appointments and one resignation to include on the January 31 st Council meeting for the Special Events Task Force. Mayor Probst requested staff updates on several issues. Mr. Lynch responded with updates on the Vaughan Tower code enforcement and the Josephine East, LLC remediation. ADJOURN MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to adjourn the meeting at 7:28 p.m. The motion carried unanimously (5-0). ,,.:., .. ~ It It It I 1 tit e tit CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 01131/00 COUNCIL MEETING CLAIMS PAID SINCE LAST COUNCIL MEETING (01110100) !FtlWillA gjjili'tt( 17066 17067 17068 17069 17070 17071 17072 17073 17074 17075 \7076 17077 \7078 17079 17080 01113/00 01/13/00 01118/00 01118/00 01118/00 01118/00 01119/00 01119/00 01/20/00 01/20/00 01/20/00 01/21100 01/26/00 01/26/00 01126/00 PAGE I OF 3 ;>iII\loil&t:'!mi'lMM~mt'HW@H@:!HgHH!'@A;tH:de!!t 256.50 60.00 4110.21 1565.31 3 113.65 334,00 I 700.00 158,00 60,00 749.92 60,00 26.40 24025.60 185.00 905.06 Ci of New Sri ton Lea of MN Cities AffUli Plus Federal Credit Union leMA Retirement Trust - 457 Public Em I ees Retirement Association DCA Inc. Postmaster St. Paul MN De t of Revenue Lea e ofMl'f Cities Lessard-N en Utilities Universi of Minnesota Public Em 10 es Retirement Association Forest Lake Contractin Government Trainin Service Lake Coun Service Coo erative Subtotal - Paid Claims 37 309.65 Paid Claims From Above. 37,309.65 Add Unpaid Claims, Page 3 of 3 - 249858.17 Total Accounts Payable Claims for Council Approval, OJ/31199- 287 167.82 Note: Checks for unpaid claims totaling $154,074.80 were mailed on January II, 2000 after approval at the January 10, 2000 Council Meeting. They were check numbers 17025 -17065. This sequence corresponds to unpaid temporary numbers Tl - T41. Check numbers 17023 - 17024 were used fOT alignment. Vehicle Lie Tab Fees 2000 Web Site Develo ment-L ch Second lanu Pa all Second lanu Pa oIl Second Janu Pa oil 99 Medical Reimbursement Permit # 1962 - Posta e Sales Tax - December 1999 Web Site Develo ent-Rem H drant De osit-Return 2000 Turf & Omam PAT Worksho -Winkel Su lemental Ian Pa II #2.5 P Estimate #8-Retaina e Reduction Annual MCFOA Conference-Stowell Jan & Feb COBRA Insurance Premium sondy/__pIl'lIbkldai...1 WllMli~?I"l:lWjjM!td +!A!ilWllllUldlMiiit . TOI 01/31/00 Accurate Press Inc. 109.70 Business Cards-Grant T02 01/31/00 ACEware SYStems Inc. 549.50 Annual Sunnort ~eement 2000 T03 01/31/00 AT&T 153.70 Loml Distance T04 01/31/00 Bernard Jacaueline 30.00 Refuod-Snorts Hour T05 01/31/00 Bertuleit Robin 25,00 Refuod-Soow Football T06 01/31/00 Brunn LuAnn 240.00 Januarv Cleanino-CH T07 01/31/00 COImellv Industrial Electronics 303.87 Renlace AL T Board T08 01/31/00 Camorate Exnress 633.69 Office Sunnlies T09 01/31/00 De;r.;;Mollv 50.00 Refuod-Snow Football TlO 01/31/00 E-Z Recvclino. Inc. 4714,00 Januarv Service TlI 01/31/00 Earl F, Anderson 183,71 Si<m Renair Materials Tl2 01/31/00 GoodYear Brad Rag:an Tire, Inc. 668.05 (6 Tires # 107/Winer Blades # 17 Tl3 01/31/00 GOnher State One-Call 49.00 December Service Tl4 01/31/00 Graine:er Inc. 60.53 Purnn Remote SwitchIDrill Bits Tl5 01/31/00 Hanzalik Sharon 142.50 JanUMV Newsletter Tl6 01/31/00 Har Mar Lock & Service Center 9.05 Name Plate-Grant T17 01/31/00 Harmon Auto Glass 25.00 Reoair Mirror # 1 07 Tl8 01/31/00 Holidav Inn Arden Hills 629.62 2000 CounciVStaff Retreat Tl9 01/31/00 Hutton & Rowe Inc. 116.50 Refund-Mech #99.182 T20 01/31100 J oboson. Gwen 25.00 Refund-Nerf Soccer T21 01/31/00 Johnson Kris 25,00 Refund-PreSchool Soccer T22 01/31/00 Laden's Business Machines 170.40 Si<mature Plate for Check Signer T23 01/31/00 Lake Countrv Chanter 135.00 lCBO Seminar 4/13-14 Scherhel T24 01/31/00 Lauohlin. Jill 25,00 Refund.Nerf Soccer T25 01/31/00 Lin Jessica 29.43 After School Sunnlies T26 01/31/00 Maonuson Peo", 55.00 Refuod-Snow Football & Snorts Hour T27 01/31/00 Met Council Environmental Services 39316,00 Januarv Sewer Charoe T28 01/31/00 MetroDolitan Area MlZTtlt Assn 45.00 2000 Membershin Dues T29 01/31/00 Moore Thomas 165.51 MileJ'lQ"elExnense Reimbursement T30 01/31/00 Natale's Caffe Inc. 65,00 COWlcil Worksession 1118 Bl 01/31/00 Olson Michelle 154.52 MiJea2e1ExDense Reimbursement B2 01/31/00 Osterber.. Carvn 25.00 Refund-Snow Football B3 01/31/00 Oxygen Service Co. Inc. 474.91 Oxv~en/Acetvlene Torch T34 01/31100 Pace Analvtical 89.15 Retest AH Amoco T35 01/31/00 Pitney Works 465,00 Posta2e-Meter I Total- UnDaid Claims 49,958.34 n CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 01/31/00 COUNCIL MEETING UNPAID CLAIMS REGISTER: ~ PAGE20F3 e e aml)f-.nupoyabloldaim.1 e ( e e e CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 01131/00 COUNCIL MEETING PAGE30F3 UNPAID CLAIMS REGISTER: :\itMlill.liIBlkibkUH'!iWtljOOlli!Sil')@nd!!ni'l ....-. '" 'g:XlliiMdtiN:l'!i !i!i:IDMilttiml?li!VVnV' ~ ~?/W?~ki:n::: n~:brbW)~ ::::::::::::::::::::::;:"'::~:":::: T36 01131100 Post, Terrance 47.13 MileaQe Reimbursement T37 01131100 Ramsev County 56 044.55 Fuel Purchases/Jan Law Enforcement T38 01131100 Roseville, Citv of 138,343.10 4099 Water Purchase T39 01131100 Surplus Services 15.00 Boots 140 01131100 Swanson. Amv 8.00 Refund-Bear Cubs 141 01131100 Svtko Celine 18,60 Mileaee Reimbursement 142 01131100 Team Works International Inc. 1,575.00 2000 CounciVStaffRetreat 143 01131100 Thomnson Publishing Groun 254.00 Fair Labor Standards Handbook 144 01131100 Timesaver Off-Site Secretarial 951.51 RecordiO;-Secretl'lrv 145 01131100 TDKA 1 483.43 Architect Services - New City Hall 146 01131100 Truck Utilities MfQ Co. 17.75 Hot Rolled Plate 147 01131100 TWQerson MaT\! 25.00 Refund-Nerf Soccer 148 01131100 United Rentals 19.38 pro Bar 149 01131100 Xerox Cornoration 1 097.38 Nav & Feb Canier Lease Subtotal, Page 3 of 3 - 199,899,83 p..e 20fl Brommt Forward - 49958.34 Total UODaid Claims 249858.17 .oandyIO<<OII"",poyabW.llim.1 ~ ~ 'It 0:: ~ <> <> ;::: 5! ~ <> C llJ ~ ~ o llJ :I: o ...I ...Ie;;- o!!! a:~ ~~ D.":" >3l a:;a <(~ ::l'" z~ <( .- -':;; I- " Ul ; a: ._ -10 11._ ~ ...I X Z W c a: <( II. o ~ o i~~~;;;i .. 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"".:,. .~ ~~. ~ .-1 ~ 'll ..,., 0::;: .'; <( <(~, ~ ~~; . . ~ ~il\ ::::;:;:: ):;:,: "..,.:.: I I I = 'iii:i ;2 ~ .~. ?E S:l :1;: , ~ ~ ~ :. ~ "! ~ ] ~ 1 -ii Jl ~q o ~ .~ ~ ~ iq ~b ~ ~ ! ~ ti i ~ ~ , ~ ~ f -g ~ b .; ~ ~ i :; ~ u.. 'Q L!! . ~ . , e e ~ ~ I Ie ,l 1 e e e CITY OF ARDEN HILLS MEMORANDUM DATE: January 27, 2000 TO: Joe Lynch, City Administrator Terrance R. Post, City Accountant@ Charitable Gambling Premises Permit Renewals FROM: SUBJECT: At the January 31, 2000 regular Cormcil meeting, Cormcil will be presented with two (2) resolutions dealing with the above subject. The Minnesota Gambling Control Board requires the local unit of government to evidence approval by individual resolutions rather than by group consent. Following is a brief overview of the resolutions. 1. Resolution No. 00-07, "Resolution Approving Light Brigade Charitable Gambling Application at Blue Fox Inn" This Premises Permit renewal involves the applicant's request to continue Class B pull tab operations at the Blue Fox Inn for the period from April I , 2000 to March 31, 2002. Staffhas no hesitation in endorsing this Premise Permit renewal resolution. The Light Brigade is an outstanding local organization that prides itself on trying to contribute 100% of net profits in the form of local trade area donations. In the last two years, the Light Brigade has made over $505,000 in local trade area donations to a variety oflocal organizations, including several schools in the Mormds View School District. 2. Resolution No. 00-08, "Resolution Approving 621 Foundation Charitable Gambling Bingo Hall Premises Permit Renewal Application" This Premises Permit renewal involves the applicant's request to continue conducting Class A bingo operations at the Pot 0' Gold for the period from April I, 2000 to March 31,2002. Staff endorses the approval of this resolution for this local organization dedicated toward improving the learning environment for students ofIndependent School District 621. Recommendation Staff recommends Cormcil consider approving each of the above resolutions at the January 31, 2000 regular Council meeting. Representatives from each of the organizations will be present to answer any questions Cormcil may have of them. e e e CITY OF ARDEN HILLS RAMSEY COUNTY STATE OF MINNESOTA RESOLUTION NO. 00-07 RESOLUTION APPROVING LIGHT BRIGADE CHARITABLE GAMBLING PREMISES PERMIT RENEWAL APPLICATION AT BLUE FOX THEREFORE, BE IT RESOLVED, that the City of Arden Hills agrees to approve the Premises Permit renewal application for Light Brigade for a Class B gambling booth at the Blue Fox, 3833 Lexington Avenue North, Arden Hills, Minnesota. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 31 " DAY OF JANUARY, 2000. DENNIS PROBST, MAYOR ATTEST: JOSEPH P. LYNCH, CITY ADMINISTRATOR State of Minnesota Gambling Control Board Premises Permit Renewal Application For Board Use Only Amt Pd Check # Date Initials LG214PPR Printed: 11/15/1999 License Number: B-02847-004 Effective Date: 4/1/1998 Expilation Date: 3/3112000 Name of Organization: Light Brigade Roseville Arden Hills Gamblin2 Premises Information Name of the establishment where gambling will be conducted Blue Fox 3833 Lexington Ave N Arden Hills, MN 55112 County: Ramsey Note: Our records show the premises is located wi1hin the city limits Lessor Information Thomas Cossack 3833 N Lexington. Ave Arden Hills; MN 55112 Name of the property owner (If different): , ., Square footage leased per month: Rent paid per month: Square footage leased per bingo occasion: Rent paid per bingo occasion: Bin20 Activity Our records indicate that Bingo is not conducted on these premises. 49.00 1,000.00 e Stora2e Information C. ~LlJE'" R>x 'St'TE: 3~ ~ 3 /....E"t(J N6Tt>N /'Nt: N AI< DE7J rj-,I..LS II-tJJ !>sm:.. (PlU./J\S 13""71't ~ '5T"a..~e-- Is-O\f w. 1-f.:vY. qt, AttDe1-.lI-f/l..l.<; 1l-1.'-l '5~//~ ~ ~Z-MIW' STOI~1\6F Zt;/ 5~'5T N/AJ NfiWgel6fYTO).J WI! 5:r"1lZ-.- Bank Information Firstar Bank 4061 Lexington Ave N Arden HiUs, MN 55126 Gambling Bank Account Number: 244643601 On the lines provided below list the name, address and title of at least two persons authorized to sign checks and make deposits and withdrawals fur the gambling account The organi21llion's tre...urer may not handle gambling funds. Name Address MMLe' l.JJ (, City, State, Zip Code (Jsevlu~ J.1}J5S113 Title DoNA<...1) W.I~nr ~j(J3Gl\r E. 1(0'1'6 Cf?O NlPr;}I IU.S "'1J~J{ 6~M6(j~E. 141r)JA-6aL (Be sure to complete the reverse side of this application) This fonn will be made available in alternative fonnat (ie.large print, braille) upon request. Page I of2 (Continued on Back) 4 Acknowledgment Page 2 of2 e Gambling Site Authorization ] hereby consent that local law enforcement officers, the board or agents of the board, or the commissioner of revenue or public safety or agents of the commissioners, may enter the premises to enforce the law. Bank Records Information The board is authorized to inspect the bank records of the gambling account whenever necessary to fulfill requirements of current gambling rules and law. Organization License Authorization ] hereby authorize the Gambling Control Board 10 modify the class of organization license to be consistent with the class of pennit being applied fur. Oatb 6. any changes in application information I declnre thai: will be submiued 10 the board and local 1. I have read this application and all unit of government within ten days of information submitted to the board is true, the change; and accurate, and complete; 7. I wtderstand that failure to provide 2. all other required information has been required information or providing false or fully disclosed; misleading information mny resuh in tbe 3. I am the chiefexecutive officer of the denial or revocation of1he license. organization; 4. I asswne full responsibility for the fair and law:fuI operation of aU activities to be conducted; S. I will familiarize myselfwith the laws of Minnesota governing law:fuI gambling and rules of1he board and agree, iflicensed,. to abide by those laws and rules, including amendments to them; ~~~ Signature of the chief executive olllcer (Designee may not sign) /-,9-/- 00 Date Local Unit of Government Acknowledgment and Approval On behalf of the city, I hereby acknowledge this application for lawful gambling activity at the premises located within the city's jurisdiction, and that a resolution specifically approving or denying the application will be furwarded to the applying organimtion. Si~No7t~ceivingappf)ro~1.N I 00 TI~ D~ . , i' " " ,', For the townshio: On behalfofthe township, laclmowledge that the organization is applying to conduct lawful gambling activity within the township limi1ll. A township has no statutory authority to approve or deny an application (Minn. Stat. see. 349213, subd. 2). e Printname of township TI~ Signature of township official receiving application I I D~ For the countv: On behalf of the county, I hereby acknowledge this application for lawful gambling activity at the premises located within tbe county's jurisdiction, and that a resolution specifically apprdving or denying lbe application will be forwardedto the applying organi:mtion. Print name of county . ' Signature of county personnel receiving application , l I TItle D~ The infonnation requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to detmnine your qualifications to be involved in lawful gambling activities in Minnesota, and to assist the Board in conducting a backgrOlmd investigation of you. You have the right to refuse to supply the information requested; however, if you refuse to supply this information. the Board may not be able to determine your qualifications and. as a consequence" may refuse to issue you a " license. If you supply the information requested, the Board will be able to process yoUr appU~ion. ~ ,. e Your name and address will be public infocmalion when received by the Board. All the other information that you provide will be private data about you until the Board issues your license. When the Board issues your license, aU of the information that you have provided to the Board in the process of applying for your license will become public. If the Board does not issue you a license, all the infonnation you have provided in the process of applying for a license remains private,. with the exception of your name. and address which will remain public. Private dam about you are avaihible only to the fullowing: Board members, staffofthe Board whose work Ms,ignmentrequires that they have access to 1he information; the Minnesota Department of Public Safety; the Mirmesota Attorney General; the Minnesota Commissioners of Administration. Finance, and Revenue; the Minnesota Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by stale or federal .8"" to have access to the information; individuals andagencles for which law or legal order aulhorizes a new use orsbaring of information after this notice was given; and anyone with. your written consent. .. Minnesota Lawful Gambling Lease for Pull-Tab, Paddlewheel, Tipboard, and/or Raffle Activity - LG221 ~ Name of Legal Owner 01 Premises Street Address City Zip Daytime Phone THOMAS <S. COSSJ'lC:1( ~~3'U)(/~TON AVE. N. A~t>elJ H'''''S $Sf/Z- ( 6>51 )~5-tPo Name of Lessor Street Address City Zip Daytime Phone (If same as legal owne" write in "SAME") "SI\ME' feet by feet for a total of square feel feet by feet for a total of square feet. feet by feet for a total of square feet. feet by feet for a total of square feet. feet by feet for a total of square feet. Combined total square feet. Name of Leased Premises Street Address BLUE FLlX 7S3~ LE)ON.:Tt>rJ Av~. N. Name of Lessee (name of organization leasing the premises) t..1<>1f, @RI<SADl<::DJC Rent Information . Total rent cannot exceed $1,000 per month for all non-bingo activity for this premises. . For bingo actlvity, use lease form LG222.' . For pull-tab dispensing machines, use lease form LG223. Sketch and Dimensions of Leased Area Sketch: For all areas being leased for the conduct of gambling and storage of gambling product at this premises, attach a sketch (dr';wilng) showing: (1) the leased area(s), and (2) the dimensions. Dimensions The leased areas are: Storage Storage ( ) City Zip Daytime Phone A'ii'..DE'A;H/I.L> J1JJ >5/1Z- ((,5'1 ) </.83-bOtX> Gce license no, of organization Daytime Phone 02-8"1-7 ( 6>5/ ) c..:!b-DS/I . An organization may not pay rent to Itself or to any of ijs affiliates for space used for the conduct of lawful gambling. ',''1 (>-0 Rentto be paid per month $ / tJ 00 - (II no rent is to be paid, Indicate-O-) Lawful Gambling Activity Type of gambling activity that will be conducted at this gambling premises. Check all that apply. Paddlewheels Y Pull-Tabs Raffles Tipboards Term of Lease The term of this lease agreement will be concurrent with the premises permij issued by the Gambling Control Board, unless terminated sooner by mutual consent of the lessor and lessee. Amended Lease Onlv If this is an amended lease showing changes occur- ring during the term of the current premises permit, write In the date that the changes will be effective --1--1_. Both parties that signed the lease must initial and date all changes. Questions on this form should be directed to the Licensing Section of the Gambling Control Board (Board) at 651-639- 4000. This publication will be made available In altemative format (I.e. large plint, Braille) upon request. Healing impaired individuals using a TTY may call the Minnesota Relay SeNlce at 1-800-627-3529 and ask to place a call to 651-639-4000. The information requested on this form will become public Information when received by the Board. and will be used toA determine your compliance with Minnesota statutes and rulesW' governing lawful gambling activities. Page 1 of2 1/99 e e e Lease for Pull-Tab, Paddlewheel, Tipboard, and/or Raffle Activity - LG221 I LESSOR PROHIBITIONS I agents are found to be solely 4. The lessor shall not modify or Management of Gambling responsible for any illegal gambling terminate this lease in whole or in part Prohibited conducted at that site that is due to the lesso~s violation of the prohibited by Minnesota Rules, part provisions listed on this lease. 7861.0050, subpart 1, or Minnesota Statutes, section 609.75, unless the Arbitration Process organization's agents responsible for The lessor agrees to arbitration when a the illegal gambling activity are also violation of these lease provisions is agents or employees of the lessor. alleged. The arbitrator shall be the CRG. 4. The lessor shall not modify or I terminate the lease in whole or in part ACCESS TO PERMITTED PREMISESI because the organization reported to . a state or local law enforcement State of Minnesota and Law authority or the board the occurrence Enforcement at the site of illegal gambling activity The board and its agents, the in which the organization did not commissioners of revenue and public participate. safety and their agents, and law Other Prohibitions enforcement personnel have access to the permitted premises at any 1. The lessor will not impose restrictions reasonable time during the business on the organization with respect to hours of the lessor. providers (distributors) of gambling- related equipment and services or in Organization the use of net profits for lawful The organization has access to the purposes. permitted premises during any time 2. The lessor, the Jesso~s immediate reasonable and when necessary for the family, and any agents or employees conduct of lawful gambling on the of the lessor will not require the premises. organization to perform any action that WOuld violate statute or rule. 3. If there is a dispute as to whether any of these lease provisions have been violated, the lease will remain in effect pending a final determination by the Compliance Review Group (CRG) of the Gambling Control Board. The owner ofthe premises or the lessor will not manage the conduct of gambling at the premises. Participation as Players Prohibited The lessor, the lessor's immediate family, and any agents or gambling employees of the lessor will not participate as players in the conduct of lawful gambling on the premises. /IIegal Gambling 1. The lessor is aware of the prohibition against illegal gambling in Minnesota Statutes, section 609.75, and the penalties for illegal gambling violations in Minnesota Rules, part 7861.0050, subpart 3. ., _ 2. To the best of the 1ess6~s kOOwtedQe, the lessor affirms that any and all games or devices located on the premises are not being used, and are not capable of being used, in a manner that violates the prohibitions against illegal gambling in Minnesota Sfatutes. section 609. 75,and the penalties for illegal gambling violations in Minnesota Rules, part 7861.0050, subpart 3. 3. Notwithstanding Minnesota Rules, part 7861.0050, subp. 3, an organization must continue making rent payments, pursuant to the terms of the lease, if the organization or its I LESSOR RECORDS MAINTAiNED I The lessor shall maintain a record of all money received from the organization, and make the record available to the board and its agents, the commissioners of revenue and public safety and their agents upon demand. The record shall be maintained for a period of 3-1/2 years. OTHER OBLIGATIONS AND AGREEMENTS - Attachment All obligations and agreements between the organization and the lessor are contained in or attached to this lease. (Attach additional sheets if necessary. Any attachments to this lease must be dated and signed by both the lessor and the lessee.) -(J-IE L?s~€e 15 Rl?$pow:n6llr fl)1O!. VuL'-TAB ctJ;A.1JUP. BA-t...,,.,r,A...., ~~MDVA" u~ fl.ou..7"A8 Tf?It.H A PRofl>lZl>r^,,,TE" SH"~" 'F" VT,~,.,.,i:> A".. ........ 'l'"u1'<nI':V'''' "'" "NO 7G>C vr&r'( ,,~r~ Pvu.TII~ 01'l8", p." ON. This lease is the tolal and only agreement between the lessor and the organization conducting lawful gambling activities other than bingo and pull-tab dispensing devices. There is no other agreement and no other consideration required between the parties as to the lawful gambling and other matters related to this lease. Any changes in this lease will be submitted to the Gambling Control Board days prior to the effective date of the change. r-f-/J . ./ .//// /-t-7-;?,oO(l . I (Lessee) Dale HER8rFRr Go. KI/ol(;, ~An&I"" ftlANAGef.. Print Name and TiUe 01 Lessee Page 2 012 1/99 tit tit e CITY OF ARDEN HILLS RAMSEY COUNTY STATE OF MINNESOTA RESOLUTION NO. 00-08 RESOLUTION APPROVING 621 FOUNDATION CHARITABLE GAMBLING BINGO HALL PREMISES PERMIT RENEWAL APPLICATION THEREFORE, BE IT RESOLVED, that the City of Arden Hills agrees to approve the Bingo Hall Premises Permit renewal application at the Arden Hills Bingo Hall (pot-O-Gold) from 621 Foundation at 3776 Connelly, Arden Hills, Minnesota. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 31" DAY OF JANUARY, 2000. DENNIS PROBST, MAYOR ATTEST: JOSEPH P. LYNCH, CITY ADMINISTRATOR " State of Minnesota Gambling Control Board Premises Permit Renewal Application For Board Use Only Amt Pel Check # Dale Initials ,. LG214PPR Printed: t 1115/1999 License Number:A-04241-001 Effective Date: 4/1/1998 Expiration Date: 3/3112000 Name of Organization: 621 Shoreview Found Gamblin2 Premises Information Name of the establishment where gambling will be conducted Pot 0 Gold Bingo 3776 Connelly Ave Arden Hills, MN 55112 County: . Ramsey Note: Our records show the premises is localed within the city limits .~."' . . . " "; "LeS80dnformation .4.\ ><~"..~\:1.': , . ,"' . ~ " .<.... Name of the property owner (If different): Square footage leased per month: Rent paid per month: 'Square footage leased per bingo occasion: . Rent paid per bingo occasion: Bin20 Activity Our records indicate that Bingo is DOt conducted on these premises. 9,404." 300.. f..z.. :st-Dr"':\G - (1,\......, B ""Ijh+-D~ ;2. 5 J _ 5'CI-,..sr. Stora2e Information 'Ss 1/.. Bank Information Norwest Bank Minnesota NA 1220 W Co Rd E Arden HiUs, MN 55112 Gambling Bank Account Number: 3970272510 On 1I1e lines provided below list 1I1e name, address and title of at least two persons authorized to sign checks and make deposits and wi1l1drawals fur the gambling account The organization's trellSurer may not handle gambling funds. Name Address City, State, Zip Code 5h.,..cv,c:;"';, m",," 5~11- A,...tI~n UfllsJ m",. 5511z... Title C E. O. G-6-,,/.ftj rt'141"" e.r ShLI"ro ..... Fdz. e....~G.I.t G.........(cl. (>'\c. (! <>.." t.:. !Jq 1 0 Go V <"'j,..... p/6..G<. I'PS .re..~ro JJ Ave. (Be sure to complete the reverse side of this application) This fonn will be made available in alternative format (ie. large print, braille) upon request Page I of 2 (Continued on Back) e , ~ Gambling Site Authorization I hereby consent 1hat local law enforcement officers, the board or agents of the board, or the commissioner of revenue or public safety or agents of the commissioners, may enter the premises to enforce the law. Bank Record. Information The board is authorized to inspect the bank records of the gambling account whenever necessary to fUlfill requirements of cWTeJrt gambling roles and law. Organization License Autborizatlon I hereby authori2e 1he Gambling Control Board to modifY the class of organization license to be consistent with the class of permit being applied for. Acknowledgment Page 2 of2 Oath 6. any changes in application infurmation I declare thai: will be submitted to the board and local I. I have read this applicalion and all unit of government wi1hin ten days of information su~iUed to the roard is true, the change; and accura1l:, and complete; 7. I IHldersland that failure to provide 2. all otba- required infurmation has been required information or providing false or fully disclosed; misleading information may resuh in the 3. I am the chiefexecutiveofficerofthe denialorrevoaltion of the license. organization; 4. I asswnc full responsibility for the fair and lawful operation of aU activities to be ronductcd; S. I will familiarize myselfwitb the laws of Minnesota governing lawful gambling and roles of1he board and agree, if licensed. to abide by those laws and rules, including amendments to them; Signature of tile ehief exeeutive oflieer (Designee may not sign) ~ On behalf of1he city, I hereby acknowledge this application for lawful gambling activity at 1he premises located wi1hin the city's jurisdiction. and that a resolution specifically approving or denying the application wiD be furwarded to the applying organization. sid"0~reoeiVingaPP610~Z4, 00 TI& D* e e For lbe townshiD: On behalf of1he township, I acknowledge that lbe organization is applying to conduct lawful gambling activity within the township limits. A township has no S1atutory'autburity to approve or deny an application (Mi1Ul. Stat. see. 349.213, subd. 2). Print name of township TItle Signature oftownship official receiving application , , Date Fortbe countv: On behalfofthe COlHlty, I hereby acknowledge this application for lawful gambling activity at the premises located within the county's jurisdiction. and that a resolution specifically approving or denying lbe application will be forwarded to 1he applying organization. The information requested on this fonn (and any attachments) will be used by the Gambling Control Boan! (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota, and to assist the Board in conducting a background investigation of you. You have the right to refuse to supply the infonnation requested; however, if you refuse to supply 1his information. 1he Board may not be able to determine your qualificBtions and, as a consequence, may refuse to issue you a license. If you supply the information requested.lbe Board will be able to process your application. Print name of county TItle Signature of COlHlty personnel receiving application , I Date Your name and address wiD be public infonnation when received by the Board. All the other information that you provide will be private data about you Wltil the Bo ard issues your license. When the Board issues your license,. aU of the information that you have provided to the Board in the process of applying for your license will become public. If the Board does not issue yous license, all the infonnation you have provided in the proce~ of applying for a license remains private, with the ~ception of your name and addre~ which will remain public. Private data about you are available only to the fullowing: Board members, smlfof1he Board whose work assignment requires that they have access to the information; the Minnesota Department of Public Safety; the Minnesota Attorney General; the Minnesota Commissioners of Administration" Finance. and Revenue; the Minnesota Legislalive Auditor, rudionaI and international gambling regulatory agencies; anyone pursuant to court order; other ind ividuals and agencies that are specifically authorized by state or tedcnll law to have access to the information; individuals and agencies for whicb law or legal order aU1horizes a new use or sharing of information after this notice was given; and anyone with your written consent. /' Minnesota Lawful Gambling . .. Lease for Bingo Activity - LG222 Name I Legal Ownerorp em is Street Address , ' Name 01 Lessor Street Address (II same as legal owner. write in -SAME") Name of Leased premises StreetAddress "P..+ 0 Gol.!. 17(... C..,_~...II Name 01 Lessee (name 01 organization leasing the premises) , t.. '2.\ Fe","~"'-+I 01"\0 Rent Information Rent for bingo and all other gambling activities conducted during a bingo occasion may not exceed: (1) $200 per occasion for up to 6,000 square feet: (2) $300 per occasion for up to 12.000 square feet: (3) $400 per occasion for more than 12,000 square feet; or (4) $25 per occasion for bingo conducted in. a bar (regard- less of the square lootage) - organization must. conduct another form of lawful gambling. and the premises must serve intoxicating liquor or 3.2 percent malt beverages. Zip Zip City Zip f+""J~H,lls 55/11- Ge8 license no. 01 organization A- e>t./1."II.C'" ( ) Daytime Phone ( fD 5 f ) '-3 /_, Daytime Phone ( "'~, ) &.; 3 -;I.j, The total rent may not be based on a percentage of receipts from lawful gambling or attendance at a bingo occasion. An organization may not pay rent to itself or to any of its affiliates for space used for the conduct of lawful gam- bling. Rent to be paid per bingo occasion S (If no rent is to be paid. indicate -0-) . Sketch and Dimensions of Leased Area * 300. Skelch: For all areas being leased for the conduct of gambling and storage of gambling product at this premises, attach a sketch (drawing) showing: (1) the leased area(s), and (2) the dimensions. Dimensions The leased areas are: Storage Storage feet by feet by feet by feet by feet by Times and Days of Bingo Occasions . ~;.. -'..." -, ., - .. . . . F~rPremises PermiIRenew..IAppiic:atlons Only: If no 'chinges have been made al the site, you do. not have' 'to'completSthi.. section or provide a sketch; ... . ... ..... \.;(j,;j:H>>:::-...... ".,' '", .' - . -', feet for a total of feel for a total of feet for a total of feet for a total of feet for a total of Combined total '1.'" e> o.J square feel square feet. square feet. square feet. square feet square feet. Enter bingo days and times below. Circle a.m. or p.m. after each beginning and ending time. A bingo occasion must continue for at least 1-112 hours (90 minutes) but cannot exceed four (4) consecutive hours, and at least 15 bingo games must be h.eld at each occasion. An organization (as a whole) may not conduct more than ten (10) bingo occasions each week. ~ Beainnina/Endina Hours ~ ~ Beainnina/En.dino Hours 'j i Beainnina/Endina Hnurs to .. to to to to to to to to to Term of Lease The term of this lease agreement will be concurrent with the premises permit issued by the Gambling Conlrol80ard. unless terminated sooner by mutual consent of the lessor and lessee. Amended Lease Only If this is an amended lease showing changes occurring during the term of the current premises permit, write in the date thaI the changes will be effective ---...1_'_' Both parties that signed the lease must initial and date all changes. Page 1012 1/99 The lessor shall maintain a record of all money received from the organization, and make the record available to the board and its agents. and the commissioners of revenue and pUblic safety and their agents upon demand. The record shall be .. maintained for a period of 3-1/2 years, ~ Lease for Bingo Activity - LG222 I BINGO HALL LESSOR II LESSOR PROHIBITIONS I When leasing Irom a licensed bingo hall, the Management of Gambling Prohibited responsible for the illegal gambling activity lessor must be the legal owner of the The owner of the premises orthe lessor will are also agents or employees of the property. not manage the conduct of gambling at the lessor. premises. 4. The lessor shall not modify or terminate Particlpadon as Players Prohibited the lease in whole or in part because the organization reported to a state or local State of Minnesota and Law Enforcement The lessor, the Iesso(s immediate family, and law enforcement authority or the board the any agents or gambling employees of the . at th 't f'll I lessor will not participate as players in the occurrence- e Sl e 0 I ega gambling activity in which the organization did not conduct of lawful gambling on the premises. partJcipate. Illegal Gambling Other Prohibitions -: 1. The lessor is aware of the prohibition 1. The lessor will not impose restrictions on against illegal gambling in Minnesota. the organization with respect to providers StaMes. seclion609.75, and the penalties (distributors) of gambling-related for illegal gambling violations in Minnesota equipment and services or in the use of Rules, part 7861,0050. subpart 3. . net profits for lawful purposas. 2. To the best of the lesso(s knowledge, the 2, The lessor, the lesso(s immediate family, lessor affirms that any and all games 9r and any agents or employees of the lessor devices located on the premises are nbt' will not require the organization to perform being used. a nd are not capable of being any action that would violatestaMe or rule. used. in a manner that violates the prohibmons against illegal gambling in 3. If there is a dispute as to whether any of Minnesota Statutes, section 609.75, and these lease provisions have been violated, the penalties for illegal gambling violations the lease will remain in effect pending a in Minn. Rules. pI 7861.0050, subp. 3. final determination by the Compliance Review Group (CRG) of the Gambling 3, Notwithstanding Minnesota Rules, part Control Board. 7861.0050. subpart 3, an organization must continue making rent payments, 4. The lessor shall not modify or terminate pursuant to the terms of the lease. if the this lease in whole or in part due to the organization or its agents are found to be lesso(s violation of the provisions listed in solely responsible for any illegal gambling this lease. conducted at that s~e that is prohibited by Arbitrati,on Process Minnesota Rules, part 7861.0050, subpart The lessor agrees to arbitration when a 1, or Minnesota Statutes, section 609.75, violation of these lease provisions is alleged. unless the organization's agents The arbitrator shall be the CRG. I ACCESS TO PERMITTED PREMISES . , e The board and its agents, the commissioners of revenue and pubflc safety and their agents, and law enforcement personnel have access to the permitted premises at any reasonable time during the business hours of the lessor. Organlzadon The organization has access to the permitted premises during any time reasonable and when necessary for the conduct of lawful gambling on the premises, ILESSOR RECORDS MAINTAINED e: OTHER OBLIGATIONS AND AGREEMENTS - Attachment All obligations and agreements between the organization and the lessor are contained in or attached to this lease. (Attach additional sheets if necessary. Any attachments to this lease must be dated and signed by both the lessor and lessee.) The cost of any goods or services that the lessee purchases from the lessor or from a third-party vendor pursuant to the items of the lease. including but not limited to trash removal, snow removal, parking lot maintenance, or building maintenance for the bingo leased premises. are contained in or attached to this lease and are valuad at their fair market value. -, . . .: This leasa is tha total and only agreement between the lessor and the organization conducting bingo. There is no other agreeme~t and no other consideration required between the parties as to the lawful gambling and other matters related to this lease. Any changes in this lease will be submitted to the Gambling Control Board ten days prior to the effective date of the change. { .fm.~ 'I~~~OOD Signature of Organization Official (Lessee) Date o e <S- Print Name and Title of Lessor Questions on this form should be directed to the Licensing Section of the Gambling Control Board (Board) at 651-639. 4000. This publication will be made available in allemative format (i.e. large print. Braille) upon request. Hearing impaired individuals using a TTY may call the Minnesota Relay Service Print Name and Tttle of lessee at 1-800-627 .3529 and ask to place a call to 551-639-4000. The information requested on this form will become public information when received by the Board, and will be used to determine your compliance with Minnesota stat~ 'tes and rules governing lawful gambling activities. Page 2 of 2 t/99 e . . .BRW I.i!lm!III A ~'&. MOORE GROUP COilAPANy MEMORANDUM BRW Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 To: Joe Lynch Copy: File: From: Greg Brown Date: January 26, 2000 Subject: 2000 PMP The following is a suggested schedule for the continuation of the Pavement Management Program process Ingerson Neighborhood January 31,2000 February 15, 2000 February 29,2000 March 13, 2000 March 27, 2000 Council directs staff to meet with resident "task force" Design meeting with task force Design meeting with task force, options determined Staff recommendation on project scope to Council Council votes on whether to proceed with Ingerson neighborhood If Council votes to proceed with Ingerson neighborhood April to June, 2000: Final Design July - August 2000: State Aid Approval, Permit Applications September, 2000 - January 2001: Let contract for 2001 construction If Council votes not to proceed with Ingerson neighborhood April, 2000: Staff and Engineer recommend next candidate for PMP Leading Candidates are the following: West Round Lake Road @ $1.5 million Benton Way Neighborhood @ $900,000 Edgewater Neighborhood @ $575,000 April 24, 2000: Council directs engineer to prepare feasibility study and neighborhood meetings May - June 2000: Engineer prepares feasibility study/neighborhood mtgs July 10, 2000: Public Hearing on Project July - September, 2000: Final Design October - November: Permits and Approvals December, 2000 - February 2001: Let contract for 2001 construction f 'f Planning Case 00-01 Bethel College 3900 Bethel Drive Special Use Permit (Master Plan Update) and - Siie.Plan-Reveiw'- ----- ---- ~.. ~~![~(i~. .. .. '._~c ,.~ 'i':,>, - ". ___"_.'___ __..,oc -CC""'-""___ _ _ \ , .. .. . '-",\:;>- o p " '". -"-" '.." ','i C-, "~""L .". :-~--,._-,--.- - '" ::::::'-::_"~-:;:,, 2000 , o 2000 N ~OF~ A - _. ... - ---- ---~- ....- - - ----- " t e CITY OF ARDEN IDLLS MEMORANDUM .... ._~------ TO:.. ---Mayor and-City Council DATE: January 31, 2000 FROM: SUBJECT: Planning Case 00-01, Special Use Permit Amendment (Master Plan Update) and Site Plan Review, Bethel College, 3900 Bethel Drive Request. The applicant requests approval of an amendment to the Special Use Permit (SUP) for Bethel College by updating the Master Plan and Site Plan Approval for an athletic complex (Exhibit A). tit Background. Bethel College is currently operating with a Special Use Permit (SUP) which was issued in March of 1978 in Planning Case 78-05 (Exhibit B). In September of 1980 the Master Plan was amended to allow for site plan approval of those requests which were in conformance with the Master Plan. The Staff would conclude that the continuance of the site plan approval process for requests in conformance with the approved Master Plan is desirable. The original Master Plan (Exhibit C 1/2) and proposed Master Plan are attached for your information (Exhibit C 2/2). The intention of the Master Plan is to establish the long range vision for the campus including a physical plan and also specific land use controls (ie., lot coverage, parking requirements, ect.,). The Master Plan for Bethel College has not been comprehensively reviewed since its adoption in 1978. However, there have been a series of "minor amendments" to the Master Plan since 1978 to facilitate development on the site. The Special Use Permit has been modified throughout the years without modifYing the recorded document. Staff recommends a new Special Use Permit be recorded with this Planning Case for the following reasons: I. The legal description has changed with the addition of the proposed athletic fields area across Highway 10. 2. Existing conditions with past Planning Cases should be incorporated. Parking. The Special Use Permit (78-5) states in condition (#9) that parking shall be provided for as follows: e a. Apartments - 1.5 spaces per dwelling unit, b. Dormitories - .3 spaces per bed, c. Non-Resident Student Parking - .5 spaces per off - campus student or .3 space per seat oflargest assembly facility, whichever is greater, d. Faculty and Staff - .75 spaces per member e. Athletic Facility - .3 spaces per seat, and f. Space shall be reserved and a site (or sites) prepared for overflow parking. Such area need not be surfaced. . e Planning Case 99-05 created a total of 1,265 parking spaces. The proposed Master Plan and Site Plan show 41 additional spaces to be located on the west athletic complex giving the campus a new total of I ,306 parking spaces. These summaries would indicate that the parking on the main campus to be sufficient to accommodate the needs of the campus. However, staff has some concerns whether the 41 parking spaces at the proposed west athletic complex will be sufficient for this area. It is understood that students living on campus would walk to the proposed athletic complex. However, staff would not like to see people parking on the surrounding streets and at the main campus adding to the pedestrian traffic crossing at Highway 10. This should not be an issue if the complex is managed efficiently by not scheduling tennis matches and softball games/soccer games at the same time. Buildings. The revised Master Plan provides for one new storage building located on the proposed athletic field site. The building will be constructed using the "Bethel brick" as other buildings on campus have been. Grading. The applicant obtained Rice Creek Watershed District (RCWD approval December 22,1999 (Exhibit E 1/2). Wetlands. It would appear none of the proposed buildings impact wetland basins identified on the NWI maps (Exhibit E 2/2). e Staff evaluated the proposed west athletic facility to determine if the project requires an Environmental Assessment Worksheet (EA W) be completed prior to the project. Staff determined that the project does not require a EA W to be completed. (Exhibit D) Lighting. The Zoning Ordinance in Section VI, E, 3, a, b, c, and d, states that the lighting shall be directed away from adjacent properties, the source of illumination shall be concealed, and the intensity oflighting from developments shall not exceed one foot- candle onto the public right-of-way. The applicant is proposing to add additional lighting along the entryway and parking lot. The athletic fields will not be lit at this time and would require an amendment to the Special Use Permit to light them in the future. The lighting fixtures are similar to those already used on campus. Existing City Trail. The City of Arden Hills currently has a grass cut trail that enters across the Bethel College property (proposed west athletic complex). The City owns the property along the west side of the Bethel property for the trail however, when the trail was constructed it was not all placed on City property. Staff has reviewed the existing trail and recommends the trail remain in its current location (except for a slight _ modification around the proposed tennis courts). Relocating the trail to the City property ., location would require removal of trees. Bethel College has stated they are comfortable with the trail remaining on their property. Staff would recommend a trail easement be e e e drafted by Bethel College and granted to the City for the trail to remain in approximately the same location. There are currently several residents encroaching on City property in this area. Council may wish to direct staff to evaluate the need for the property if the trail easement from Bethel College is secured. Utilities. The proposed west athletic field complex proposes a waterline to service the area for sprinkler. Staff would recommend the sanitary sewer be extended and the bathrooms be changed to a permanent structure. This would then allow for bathrooms to be constructed on the site. They are currently proposing temporary bathrooms. (Exhibit F) Deadline for Agency Actions. The City of Arden Hills received the completed application for this request on November I, 1999. Pursuant to Minnesota State Statute the City must act on this request by Thursday, December 30,1999 (60 days), unless the City provides the petitioner with written reasons for the additional 60 day review period. The additional review period would extend to Monday, February 28, 2000. The City may with the petitioners consent extend the review period beyond the Monday, February 28, 2000 date. Due to various reasons some of which include the complexity of the applications received and limited staff time the December I, 1999 Planning Commission was canceled. The City informed the applicant that an additional 60 days would be needed to process this application. Lastly if the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time that it denies the request." Recommendations. The Planning Commission recommends approval of Planning Case #00-01, Special Use Permit amendment (updating the Master Plan) and Site Plan Review (for the park facility), conditioned on: 1. Execution ofa new Special Use Permit Document 00-01. 2. Dedication of a trail easement for the existing trail to be prepared and recorded by the applicant and approval by staff. 3. Compliance with the height ordinance for structures. 4. Compliance with requirements of the Shoreland Management regulations. 5. Rice Creek Watershed District approval. 6. Compliance with the Lighting standards of the Zoning Ordinance. 7. No lighting be erected for the ball fields and tennis courts. 8. Sewer service be extended and the bathrooms be changed to a permanent structure. 9. Add six pine trees at a minimum of eight feet tall, at 45 degree angles to each other on the City property, east of the seven pinkspire crabapple trees. 10. The parking lot lights be controlled by a time and be turned off one hour after sunset. II. The applicant provide staff with revised lighting plan for the parking facility providing options for lower lighting, for final review by the City Council. 12. Review the turn lane requirements with Ramsey County. Updates. The applicant has submitted staff two alternative lighting plans. The original 6. plan showed four poles with shoe box fixtures on each at 30 feet in height. All three plans ,., meet the lighting ordinance. The first alteffiative is a 20-foot pole with a 3 foot footing. The poles would be in the same location as the original proposal. The second option is a 12 foot pole with a 3 foot footing. This requireS-15 poles__The applic.antprefersthe2_Qfoo~p.Qle oI!tiO!).~ (Exhibit_G)__ - Bethel College, Ramsey County Public Works, and City Staff meet to discuss the traffic issues. Staff concluded that Ramsey County would be open to a southbound right tum lane into the athletic facility. The original discussion regarding this intersection determined by eliminating this tum lane it would make a safer pedestrian crossing. There was also some discussion about signs and traffic signals. Pedestrian crossing signs would be required as part of the project however, signals or flashing lights could be added however, they are not advised at this time. The applicant has notified staff of one minor change to the tennis court area (Exhibit 1). They would like to add a 95 square foot building similar to the softball field dugouts for the storage of tennis equipment. Staff does not see any concerns with this addition. Note: Pursuant to Section VIII, D, 3, b of the Zoning Ordinance a "...a special use permit requires a four-fifths (4/5's) majority vote of the full council and must include a determination that the facts and circumstances of the particular case warrant granting the .. permit." .. It r- '. . -,~---_._---,:.,--_.,- -,- , l'Itt <:: '~<'''-- ~ "- I' . I I I , , I~ n--7 ~ " fl.., I I I I / I, I r-f-,.J i ~ <<-4_' ~ F"'-::1 ,- 08 j' :~J l>j;:, <:: I !C :... '............... -------------i(1 !I, ......... '> ')"''''?i'v' .. I ,I , I'" I . /,/ J ~!-=r t...../ pf d I I i ! ; ...r--_" . i ,,------_::.J ,/ / , " r-..,...-., , I I I I , , , I I I I r---..(. I j r ...' I I------'iI I L' /1 I ---"'_..1__... ,~." ""l.' '!f/'" . ;;Ji... ....... ./'"~ riu -- C :.~//'" 8 . ~. / ^r I ~, , zo 0- .....~, "T1cn Oc: ;;Om oS: Om ;Zcn cn- .....0 ;;oZ c. o . ..... -- -0------ , ',,:, ~. ,~. , ., ~^, ,., , '8-, , "- , , .' .' i~ 'I, ., i I~ ~ ~I . I II ~ I ~ ~ I ! I I I f I I I I. l II '\ ( : M ~ -' cr ;J: ]! -:-.::.., -...--- WEST PROPERTY . ATHLETIC FACftJTY DIlVELOPIIEIlT ~-:.~.=.., BITE LAYOUT ... ,...... AND6.RSON-J01I1lSO~ ~"""f_ - .. =:::I!i - nne.CCJl1.!QI. : USOCIAf'IS. :"::...~""..tiI= . PLAN ro.t _ ...........- INC. . ., ..... ....----- - C5 ~'1!! ....-. -- . -- ..........-. .. ". --- ~ ~ . II - - i J I ~ I . ~' i . i r-- i ! , , I ! , J I , i i . I I i . . I 1 , , I I i 1 . : I ! - I I L_. - -.-.... \ , , 'l. I " . "- , , q; ".' ~' C '-..-. .-.-- c' .. __\!1~~---- --~-~-~_.~------ ...-- i !'~ - t ------r ___=: _ -- ____--r- --J.:--;-... - ---- I / e BETHEL COLLEGE & SEMINARY E)(hi ~;t A Jr~ Office of Campus Services e - November 1, 1999 Ms. Nancy Randall, Associate Planner City of Arden Hills 4364 W. Round Lake Road Arden Hills, MN 55112-5794 RE: Request for Special Use Pennit Proposed Master Plan Update-West Athletic Complex Bethel College and Semiruuy Dear Ms. Randall: Bethel College & Seminary 3900 Bethel Drive, St. Paul. Minnesota 55112-6999 651-638-6431 www.bethe1.edu ~:::-~""\,c~~.lC:D ':"-'1 - 1 1999 ._. , ....l t~i.\I.".\l nltl) Per our previous discussions, we are pleased to provide the enclosed Plans and support documents in support of the Proposed West Athletic Complex. We are requesting a Special Use Permit and Master Plan Amendment for the benefit of the proposed project. As you are aware, this project was initially developed as a joint effort between the City of Arden Hills and Bethel College. Earlier this year, however, the City removed itself from the cooperative endeavor. Bethel College is now continuing the athletic facility project on its own bebaJf. For your reference, the present design is very similar to that wbich was developed when the project involved the City. Proiect Tbe proposed West Athletic Complex includes the construction of: New entIance drive off Old Snelling Road Parldng lot (41 + 2 HC staJls), . Tennis Courts (6), . Entrance gate and sign, Parlcing lot, drive and sign lighting, Sports seIvice building (storage and limited concessions), . Softba11 field, Dugouts, Soccer fields (1 large or 2 smaJI), Scoreboards (2), Fencing (backstop, tennis court, sideline and outfield), Landscaping. General Based on previous meetings with the City staff and McCracken/Chatham residents, we have located the proposed tennis courts as far east of the McCracken/City property line as possible to a110w for horizontal and vertical separation, and a110w for the protection of the existing mature trees. AdditionaJly, existing wetlands on the site will be protected dwing the course of construction with the exception of one :J.JlIf Bethel - City SUP Submission October 29, 1999 Page 4 e small wetland which lies in the center of the site. This small wetland (2,017 st) will be filled to allow for the construction of ballfields. This filled wetland will be mitigated at a 2: I ratio on-site for that portion determined by Rice Creek Watershed District persoonel. The existing-site'varies-in-elevation from 886 to9l-8, 'To-allow-for-an-average-proposed-elevationof-899,--'-'' there will need to be a significant export of excess earth materials from the site. Related CoordinationlReviewlPennittinl! Rice Creek Watershed District We have met with Rice Creek Watershed District to discnss the proposed improvements. We will be submitting docwnents requesting a Land Development Permit and Wetland Alteration Pennit At this poin~ RCWD has informaIly reviewed the general intent of the proposed improvements. FOImal submission and application will be made in early November, 1999. Due to the proposed wetland filling, the Anny Corps of Engineers will be sent a copy of the RCWD submission so that they may review the application. To date, the Corps has stated that, due to the relatively small impact to the site, they may defer to the RCWD requirements for permitting. Ramsev Countv. Over the past year, the City of Arden Hills and Bethel College representatives have met with Ramsey County staff to discuss improvements to Old Highway 10 generally between McCracken and the railroad bridge. At this time, the County design is schematic and presented on the enclosed plan sheets. We will be continuing discussions with Ramsey County personnel to develop further the upgrades proposed for Old Highway 10, and, specillcally, to determine \Wether two or three lanes adequately supports the volume anticipated entering and exiting oul of the proposed park. Per the current County design, the new entrance to the parl< provides for one entrance lane and two exiting lanes (3 total). e NSP. A portion of the proposed improvements will be within the NSP easement located on the south side of the project site. NSP personnel will be contacted to review and, ifnecessary, approve any improvements within the NSP easement Related Comments Removals. Removals necessitated for the proposed improvements will generally involve the removal of selected trees, brush and heavy weed growth. As stated above, the existing tree growth between the proposed tennis courts and the McCracken residents will be protected with the exception of a few select trees. Additionally, existing Cottonwood trees along Old Highway 10 may be removed to improve the overall character of the site. Entrance Drive. The new entrance drive, which has been determined by the County, will be located across from the existing Bethel campus entrance. To account for grade changes, the drive will slope at a 5 - 6% gradient up to the proposed parking lot Entrance Gate: The proposed entrance gate will be similar to the entrance gate which was recently constructed at the Bethel Campus enby. However, the scale of the new gate and sign will be substantia1ly less. Vehicular gates will be provided to secure the site after hours. Lil!htinl!. Lighting will be provided for the parking lot and entrance drive for safety and security purposes. Because there will be no provision for athletic field lighting, the parldng lot lighting may be scheduled to turn off soon after night fall. Up-lighting for the sign and lantern-style fixtures will be provided on the new entrance sign (similar to the newly constructed Bethel campus gate). Parldng lot lighting has been designed to reduce glare and spill directed 10ward the adjoining neighbor's properties. e Soorts Service Facilitv. The proposed bnilding will be constructed of 'Bethel brick" with a shingled roof. An overhead and man door will be provided for access and to allow for storage of tennis and ballfield equipment. Additionally, the building may be used for the sale of concessions during events. '1/1'1 e Bethel - City SUP Submission October 29, 1999 Page 4 . Trash Receotacles. Several trash receptacles (barrels) will be located adjacent to the tennis courts, service building and softball/soccer fields and will be cleaned on a regular basis. Toilet Facilities. Portable satellite nnits will be provided on the north or east side of the service building. The nnits will be screened mthwallsmlegrnlly_c_o!!SlruCled with the bW!dillg Fencing. Chain link fencing (10' height) will be provided for the tennis courts. Softball and soccer perimeter fencing (6' height) will be provided around the perimeter of the fields for the purpose of generally protecting errant balls from going into existing wetlands or onto Old Highway 10. Fencing between the soccer field and Old Highway 10 will be provided at an increased height of 10' to further protect from errant balls entering onto the highway. Bleachers. Portable bleachers are proposed. These portable bleachers (generally 3 - 5 row by 21' length) will be provided for spectators at the softball field and tennis courts. Bleacher seating will be provided for approximately 250 spectators at the softball field and 100 spectators at the tennis courts. Landscaoing. The general intent of the landscape plan is to provide: Delineation of the en1Jance drive parking lot from the ba1lfields and tennis courts. Improved buffer between the tennis courts and McCracken property owners. . Provide visual interest, stabilization.and (re)naturalization of the project site. The landscape materials provided will have a one year wananty to cover the replacement of dead or dying material. Plant material has been selected based on not only its inunediacy to provide buffering and visual interest, but also based on the anticipated survivability and growth rate of those species. e Schedule. Bethel intends to use the athletic facility for collegiate-level tennis, softball and soccer events and practices. The facility will be used 7 days a week at a variety of levels of play and mnnber of participants. Obviously, when the college is not in session and during winter months, the use of the facility may decline. Also, because the ballfields and tennis courts will not be lighted, use of the facility will generally take place during day time hours. Site Access. The parldng lot affords 41 stalls plus 2 handicap spaces. Additionally, with the improvements to Old Highway 10, pedestrians will be able to access the site from the Bethel campus. To note, the City maintains a trail which runs from the ChathamlMcCracken neighborhood, west of the proposed tennis courts and exits onto Old Highway 10 via a wood bridge over the drainage ditch. The aligmnent of the City trail will need to be further reviewed based on the proposed construction. Variances No variances are requested at this time. Neil!hborhood Concerns On the evening of October 28, 1999 Bethel College officials met with residents of the immediate area to present the plan for the complex as well as listen to neighbors concerns. I would characterize the meeting as generally quite positive but included several neighbomood concerns. Bethel is in the process of reviewing the requested changes. These changes do not appear on the attached documentation as Bethel is still in the process of determining the feasibility of the requests. e The requests include: -Shifting the 2 northern most tennis courts east, centering over the other courts. -Lowering the proposed grade of the tennis comtsby 4' -6'. -Removing several parldng spaces and shifting all tennis courts SOllth by 10-15 feet. -Additional screening for the Sports Service facility. -Additional screening on the west side for the soccer and softball fields. We anticipate we will have a response to these requests within the next 45 days. '11' Bethel - City SUP Submission October 29, 1999 Page 4 . e We trost we have responded to each of the City's requirements and concerns related to the application for a Special Use Pennit. BAK:jb e e e E'a '.E1r ~ :S n Z ~ ~ - Ii i ;11!j Ii IIII1 i i Illi I" I'li I !!i Ii i Ilil Ii Ii al. =. I i I ; a ~ ~ ~ ~ I ~ ~I~ ~~ p I i a ;~I ~ n II i I ~ ~ ! I!' I ili I I!d ll!lld q:1 ! 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'. .,' , '. ! _~.. r.", .... . ..... ~ I ~d ':i~)W[{~~:~~;;. z ~ ,~ ,,', ,,,.,,,,1'."',""1, II ii ~ ::::I-~.~.~{~~.~~f~...\1~ ~~ ~ nC "".,.",_""., i."", II g ~ 'l!iiLr~,-,; I G~I, i ;!II;; (i,' ",."'.,'" i.'." 01 ~ ill' ~ :';';~:~I:~jf;. ~ III I X'i;~.:~;~t:gJi;" j , ; ~\:r'~;I!;~i:(' .'......,.. J I . ';".',':," I . ,~. i';':" :.~_. ....____L__ .' .~ ~._----'"_.---._---------- ---------------- i . . .._-_._--~--_. . '---r g~ ,I i,1 Iii ii: g= 1 g= ::!: 4;5=5 n III '1_ ' Ji ' , 0 n -..,--, '" z 0 ::~.,' ---l i n II, ---' z . '.., I 1 '" n rfHi ..... !!l I . ..-, ~ 0 m (- 11 II "". /I II ~ ~ m I ::".; i f j II ", ~i '-'1'/ ! ;. I ~ I i Ii "" " i .. fgr. .~ ii~ m II " n l z , ~ '" i..... C ~ ~ .1,"'._ ill '" ..,....... I I /~~ I .. 'IPr'1 n ~: ,) I' il I ;, J .. f i.j . , m I .... Gl ~ z 'ia! ~ '.: Ii ;; I " I '" - ---'--- n C ill ~ ~. I I>---r-; III ! 11111 i . IIII! Ii "Ii , !!!I ' l<l I. ..... 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I ~ ~~I ~ "I' m " " ~ q l!l ~ Illll: I ~ ~ JlJ I /;'IJ .--rL--::--4 . /' " I j 'I n I ij ill III II!' ill II' I I' U. iil',1 Iii ' 'I , I ~ :iili J ~ I!III ~ \: '-II' :alii 'm ~ -Iii, ! ;liY ~ lill'l ~ It! ~ 11II Iii! I ..... WEST PROPERTY. ATHLETIC FACILITY DEVELOPMENT th......,~""'llhloplll,. ""'"' Mo._____ - BETtIB. COL.LEGe ANDERSON-JOHNS~ =r:.:or.t" '::.. "'~t"'~"...."" Ilato .m.-. a.: C9 SAINT PAUl., IIINNS80TA ASSOCl.4TES. :.I. .... ..1Iulr~d- DETAILS ~.,~ IS INC. _"'-..........11Io_ -- ~_._~~ of"MoHla DcrN---1l!!!I!!.... lIovt__ MINT-,_", _.....__._...MI_~. ... Ho. tnM . .- ~ " . . - - - f! " 2 N ~~:L::: >1 1m! II III G ~! I iiI I ' , I It i ! I f I l:-' Ii ... i ~ ~ " U \C> ~ ~-'='~ ~I ._--~,~ if ~i ~Sl "i ;)! F ~.~ 01~ I'/{- ;Tor tj_ ij:t, -II..J: ~L !ll! ,", Jl\J it - i ,~ I i 'III . 'I bil ~~! II ~.l ! ! ~ II ! II lr r ~ \ I I. I IlliyillY lIa Dill JijlbH bl~j. I Llle lq! r. -I Iii ~------_.. I II ~ i JII ~. ll!tilpf . Pi .;, ftl I, " I~ . " . I ~ '. I . :.1111 r.n lid I!" !~l II i . q ~ I (JI .. o ~ m, n' m ill n ~..'.... ~.~ 1= '. -~-'i . . ill I II' jI I I' Ii ! I : Il~ il 1 . 'lei II · : I.' I I · .~~- .._.~----_._-~. _"'___.____u_ "w WEST PROPERTY. ATHLETIC FACIUTY DEVELOPMENT I MrH, ....'tvtl>alIWo...... ...... ..---- - IIE11lI!L COLLIOl! AND1tRSON-JOHNS~ :::..r::::l _or_..., ... I1n_ ~ 8AIIfT PAUL. MINNE80TA ASSOCIATES, :oil .. ~__I"", C10 INC. ~==:'.~Iho~a DETAILS ~~ II':=:=:E -~ -_._~"t5! elliIIIMMa 1ldt.......1IaIl!L.. ........- 1Utl'MlJL,_a .....~..-.-...._~.. ........ 11m> .. .11. ... e e e- / I I I I I I I ~~ I '~ I L I ~ I ~ I " I ~ I I I I I , I I I I I I I / / I / / / . ,?:/ ;;?fd /:/ -- / / ! "f- - , II: .!I ~ it it q i', I I ~ ! F I ~ I ~ i i i L'_'_ ------........"......... " I 1 I ! I I I ,~i 1 ~ 1 1 I I 1),)/\1 I I If I' I I ,,( I I II I / ' , I I I I I LOT c <(<.\) \ I I' I \ \ Ci I I I ...-w-~~'""" ~ [ ", /! "\.;''\.: '" 1 I I I I III~--'-\ ~I ~. "'l , I:: : C 1\\ i I \ \ \ \ \ \ \ \ \.J _-__:::=.--:::1--. -- 1\ I II \ .\ \ I \ C , , , LOT 6 ~ I 1 I I . I I / / \ / / \ I \ / , / \ \ //~ \ ~ \ ._---r--:::=. \ l ~\-- --=- :- -- -:- \ ---\ - \1 \ \ \ )\ \. / \./\ / ~l \ ----- '" ; I ---- $ .) ~~ ! ' . o T 9 C CC C C y EP1 WEST PROPERTY. ATHLETIC FACILITY DEVELOPMENT 8mt1!L_ IWNTPAUL. ....-orA ELECTRICAL- SITE PLAN Dol. .....- ~":' Ir ==::Ii ........ .....-- ....-- ANDERSON-JOHNS~N ASSOCIATES, .. ~ INC. ----.-~'"t:::f ............-.__.-~.~_, ......"w1l'l,y1ho1Ih..plan :::r::;.1." :,"':1""", my ~1lIr:~ftIY~ al ww.... boI.~ .~ .. P>oj"IWo.--,---IIlIJ ..... . , ,< !~ - .'''' <, ":..1IIt-"';~' ili-.... .~, .-.. ., f .. ; .: . . f:t}\i 1f",~"B STATE fJF MINNESOTA COUNTY OF RAMSEY CITY OF ARDEN HILLS PERMANENT SPECIAL USE PERMIT--Case No. 78-5 '---The--cunde~signed.' Clerk"';Adl1dni--stratuy~-r-the City-or-' Arden Hills, does hereby certify that this Permanent Special Use Permit is granted pursuant to the provisions of Ordinance No. 213, as amended, the Zoning Ordinance of the City of Arden Hills;. in accordance with public hearings duly held by the City's Planning conunission on February 7, 19.78 .and March 1, 1978" the' Planning Commission's recommendations resulting from its December 6, 1978 regular meeting, and the City Council's approval thereof at its meeting on September 8, 1980. This Permit replaces. the Interim Special Use Permit issued March 6,.1978. The Interim Special Use Permit shall no longer be of any force and effect. This Permanent Special Use Permit confers upon BAPTIST GENERAL CONFERENCE, a non-prOfit corporation under the laws of the State of Illinois, owned and operated as BETHEL COLLEGE, a non-profit institution of higher education lOCated in. the City, and its successors and assigns, hereinafter referred to as .permittee", permission~to operate a college. campus on the tract of land hereinafter described. All of the existing components, structures and buildings of Permittee's college are shown on the Master Plan, dated. November 8, 1978, which is on file in the office of the Clerk-Administrator in the City Hall. '. Additional structures may be constructed on the college campus provided they are built iil the locations and have the functions specified in the Master Plan for 'proposed structures and have undergone the building permit review procedure set forth in the City's Ordinance No. ,213 and received the Council'S approval thereof. Any devia- .tion in the future development of the campus from the Master Plan shall not be permitted .unless Permittee shall have followed the . special use permit amendment procedure set forth in Ordinance No. 213' and obtained an amended special use permit allowing such devia- tion.- At.the time. an amended special use permit is issued,.the Master Plan shall be changed to reflect the amendments. The Master Plan shall also be'updated each time new structures--which conform to the current Master Plan--have come into existence. . The tract of land which constitutes Permittee's. college campus is located north of the Soo Line Railway and south of Interstate Highway No. 694 between State Trunk Highway No. 51 and Hamline Avenue North. Its legal description is as follows: Those parts of Sections 21, 22, 27 and 28, Township 30, Range 23, lying Westerly and Southerly of the Westerly and Southerly right-of-way lines of State Trunk Highway NO. 51 and Interstate Highway No. 694 lying Northerly of the Northerly right-of-way line of the 500 Line Railroad Company and lying Northerly and Easterly of . the Northerly and Easterly right-of-way lines of State Trunk Highway No. 10, except the South 1/4 of the Southeast 1/4 of the Southeast 1/4 of Section 21, Township 3D, Range 23, lying East of the Easterly line of said Highway No. 10, according to the U. S. Govern- ment Survey.thereof. I ., , .; , .'-1 , I , , , I I .1" l j 1 I ,> . . III"" .... This Permanent Special Use Permit is issued not only subject to Permittee's compliance with the general conditions and documents mentioned hereinabove but also subject to all of the applicable requirements of Ordinance No. 213, the City's Zoning Ordinance, the requirements of the City's Building Code, the issuance of appropriate building permits, and the following special conditions: } . I.. Tbe use of the campus buildings and facilities shall be limited to tbose uses and activities normally associated with the curriculum and operation of a small college. Extens~ve> use o~ campus facilities by rental or lease .arrange- ment specifically for the pUrpose> of ge~eratin9 revenue for Bethel College shall be .prohibited. . . 2. Commercial uses on campus shall be limited to uses normally associated ,with small colleges, such as food service operations and the.sal~ of books and stationery supplies. These uses shall be permitted only under the following conditions: a. The use is provided primarily for the convenience of the campus,population (students, >faculty and staff). b. The use is owned and operated. by Bethel College or by a management company which is contracted by Bethel College to operate such use. I. ! .c. The use is not advertised by exterior signs on the buildings or elsewhere on the campus site which are visible from any public street. 3. ReSearch facilities in which less than seventy- five percent (75\) of the staff required for its operation are students or faculty of Bethel College shall be prohibited. 4. Rental of campus apartment and dormitory> units shall be limited only to individuals who are students, faculty members, or staff members of Bethel College or who are attending a campus sponsored function. 5. The resident population of the campus shall not exceed the population anticipated for high density (approximately 12 dwelling units per acre) residential development of the site (approximately 2300 persons). 6. Traffic generated by the normal college use shall not exceed volumes anticipated for low to medium density (approximately 3 to 4.5 dwelling units per acre) residential development of the site (approximately 3200 to 3300 trips per day). > I. - 2 - "' , . . "I. -. ... -... ~ ". J , , , 1980. 7. Site coverage of buildings, drives, parking, walks and,other surfaced areas shall not exceed twenty-five percent (25%) of the buildable (non- water) area of the campus'. (Approximately fifteen percent (15%) is now covered). 8. College related nonresidential development on land which is not contiguous to the Bethel '---------l::ol1.ege2.-n-e snaIl- be prOfiibited~owever, open space educational and/or recreational uses may be allowed. 9. Parking shall be provided within the following guidelines: a. Apartments - 1.5 spaces per dweiling' unit~ b. Dormitories - .3 spaces per bed. c. Non-resident'student parking - .5 space per off-campus student or .3 space per seat of largest assembly facility, whichever is grea ter : ' d. Faculty and staff - .75 space per member. e. Athletic facilities - .3 space' per seat. f. Spacs-shall be reserved and a site (or sites) prepared for overflow parking. Such area need not be surfaced'. 10. Future structures shall be constructed' of materials compatible with the character of the existing academic complex. ' 11. A minimum of fifteen percent (15%) Of the buildable land area of the site shall be devoted to outdoor open space for programmed physical educational and recreational uses. 12. Permittee shall provide the City with a license or easement allowing the public to use for pedestrian purposes only the nature and, jogging trails which traverse the campus so as to satisfy its park dedication requirements pursuant to Section 22-9(b) of the Arden ,Hills Code. Dated at Arden Hills, Minnesota, this day of October, CITY OF ARDEN HILLS By Charlotte McNiesh, Clerk-Administrator - 3 .. i I ; I j I j ~ 1 \ j ] !. Ii !~IDIT C III. , ,,< . VIlLAGE HOUSING CIiAlBERG RESIDENCE PARKING HIS10RIC CHAPEL SEMINARY ACADEMIC COMPLEX AND QUAD. RANGLEADDmON PARKING CAMPUS CENTER COLLEGE HOUSING COMPLEX FA ADomON(S) GUARD HOUSE COLLEGE STUDE HOUSING GATE ADMINISTRATION BUilD- ING AND SKYWAY TO COLLEGE COLLEGE ACADEMIC COMPLEX FooO SERVICE AoomON PEDESTRIAN MALL HOUSING COMMONS AND SKYWAY TO COLLEGE COLLEGE STUDENT HOUSING , GATE TENNIS COURTS SOFTBALL FIELDS GATE S1l\DIUM GATE BASEBALL FIElD SPORTS & RECRE. ATlON COMPLEX AND ADDITION NOTJNCWDED IN Sp,ECIAL PERMIT OR IN MASTER PLAN I ~-:~. FOOTBALL/SOCCER FIELD & TRACK PRACTICE FIELD ... (> MAINTENANCE BUILDING AND CAMPUS STORAGE DECEMBER 1996 BETHEL COLLEGE & SEMINARY EXIsnNG BUILDING - PROPOSED BUILDING - ruW CAMPUS MASTER PLAN PADPOSED Pl>>DNAYS,WN.J<WAVS ....- - -- ARDEN HILLS, MINNESOTA """"""" OF THE -.- sPEaAL USE PEMIIT 0 300 600 REDERICK BENTZ I MILO THOMPSON I ROBERT RIETOW. INC. . , t)Ch\ b,Je C. ~2. r"-..-." I .......... . ....... . " I ' : , \ ., \ : . I \ : . I \ \.. : " \ ' \ i i i i i l i i / '/' RECEiVED i ._-~ r .. t1 "i'C'f"";,!.'\ ~ \.... ~ ,.. 1...... ....;;J (\,'l'~,' (,~ .~""'" ..,,,, \ 1. ...t ~.,i:....,. "".- ........... GUARD HOUSE HERITAGE HALL WESTGATE <WE TENNIS COURTS STORAGE BLDG SOFTBALL FIElD BASEI\Al.I. FIELD SPORTS & RECRE. ATION COMPLEX AND ADDITION SOCCER FIELDS OCTOBER 1999 EXlSTJ,lG BUILDING _ PROPOSeD BUILOtNG _ PAOPOIID ROADWAY8.WALKWAYI .........""'" BETHEL COLLEGE & SEMINARY CAMPUS MASTER PLAN ARDEN HILLS, MINNESOTA "","""",OFnE 8PEClfoLUIE.....-r _n_ VILLAGE HOUSING CHALBERG RESIDENCE HISTORIC CHAPEL PARKING QUADRANGLE AOOITION SEMINARY ACADEMIC OOIIIPI.EX EDUCATIONfTECHNOl. OGY CENTER ADDmON PARKING CAMPUS CENTER COLLEGE HOUSING COMPLEX GATE ADMINISTRATION BUILD- ING AND SKYWAY TO COlLEGE , COlLEGEACADEMIC COMPLEX PEDESTRIAN MALL HOUSINGCOMMONSAND SKYWAY TO COLLEGE COLLEGE STUDENT HOUSING EASTGItJE STADIUM GATE FOOTBALL/SOCCER FIELD & TRACK PRACTICE FIElD MAINTENANCE BUILDING AND CAMPUS STORAGE nrU o 300 600 . -' " < Minnesota Rule 4410.1000 Mi!:!t1~~2!!!.Rul~-, Table of Chapters Tabl~ (lJ(;()_ntt!!t!'J()f Chapter 4410 4410.1000 PROJBCTS REQUIRING AN EAW. Subpart 1. Purpose of an EAW. The EAW is a brief document prepared in worksheet format which is designed to rapidly assess ______theenvironmem:al e.Ue.c.tILwhich.may be asJlO_d.at_e,d_Jr/.ith....a._ _. proposed project. The EAW serves primarily to: A. aid in the determination of whether an EIS is needed for a proposed project; and B. serve as a basis to begin the scoping process for an EIS. . e . e Subp. 2. Mandatory BAW categories. An EAW shall be prepared for any project that meets or exceeds the thresholds of any of the EAW categories listed in part 4410.4300 or any of the EIS categories listed in part 4410.4400. Subp. 3, Discretionary HAWs. An EAW shall be prepared: A. when a project is not exempt under part 4410.4600 and when a governmental unit with approval authority over the proposed project determines that, because of the nature or location of a proposed project, the project, may have the potential for significant environmental effects; B. when a project is not exempt under part 4410.4600 and when a governmental unit with approval authority over a proposed project determines pursuant to the petition process set forth in part 4410.1100 that, because of the nature or location of a proposed project, the project may have the potential for significant environmental effects; C. whenever the EQB determines that, because of the nature or location of' a proposed project, the project may have the potential for significant environmental effects (this item shall not be applicable to a project exempt under part 44~~46~~ or to a project for which a governmental unit, with approval authority over the project, has made a prior negative or positive determination concerning the need for an EAW concerning the project); or D. when the proposer wishes to initiate environmental review to determine if a project has the potential for significant environmental effects. Subp. 4. Connected actions and phased actions. Multiple projects and multiple stages of a single project that are connected actions or phased actionB must be considered in total when determining the need for an EAW, preparing the EAW, and determining the need for an EIS. In connected actions and phased actions where it is not possible to adequately address all the project components or stages at the time of the initial EAW, a new EAW must be completed before approval and construction of each subsequent project component or stage. Each EAW must briefly describe the past and future stages or components to which the subject of the present EAW is related. For proposed projects such as highways, streets, pipelines, http://www.revisor.1eg.state.mn.us/arole/4410/1000.htmI E)(h~l.rb 4/19/99 Minnesota Rule 4410.1000 . Page 2 of2 utility lines, or systems where the proposed project is related to a large existing or planned network, for which a governmental unit has determined environmental review is needed, the RGU shall treat the present proposal as the total proposal or select only some of the future elements for present consideration in the threshold determination and EAW. These selections must be logical in relation to the design of the total system or network and must not be made merely to divide a large system into exempted segments. When ,review-of-the-total of apr.oject-is-separated. under_ this subpart, the components or stages addressed in each RAW must include at least all components or stages for which permits or approvals are being sought from the RGU or other governmental units. Subp. 5, Change in proposed project; new RAW. If after a negative declaration has been issued but before the proposed project has received all approvals or been implemented, the RGU determines that a substantial change has been made in the proposed project that may affect the potential for significant adverse environmental effects, a new EAW is required. STAT AUTH: MS s 116D.04; 116D.045 HIST: 13 SR 1437 Current as of OS/20/97 http://www.revisor.leg.state.mn.us!arulel441 Oil OOO.html 4/19199 . e . e . e ,12L27/1999 11!!: 31!! 651-766-4196 RICE CREEK W nIST Clth;\ i~P't: I!!l ~ . e RICE CREEK WATERSHED DISTRICT 3585 LEXINGTON AVE N SUITE 330 ARDEN HILLS MN S!U6-8656 Phone; (651) 7664191 Fax: (651) 7664196 l\Iona OF PERMn APPUCAnON SlA1\lS ~te ofthi. Noti"",' 12/27/99 permit Apnlicot;nn No: 99-158 ApnBcont'. Name & Addres.: Bethel Co\Iege and Seminary Fax (651 )635-8880 3900 BEnmL DRIVE ___ u ST..-l'AUL_MN..S.5_ll2-6l!9.?_ Pro;""t LooBnon' North of Minneapolis. St. Paul, and Sault St. Marie Railroad ail.rwest ofOli:lHlgliwasr 10 (Snelling Avenue N,). Arden Hills. Pumose of'Proi=t. Site Drainage Plan and Wetland A1tetation Plan for an athletic facility development, 12 acree. . e At theirmceting on December 22,1999. the Board of Managers oflhe Ri<:e Creek Watershed. DIStrIct took tbe following action on yOllr Permit App1icatioD.: Table pnding receipt of: \, Completion ofWCA 30-c1ay eollllllellt periud.. ~ }I')/OO) 2, Proof of title aD4 aignedlnolal'iad WCA deed. flllIllli for replac:cment wetlandB.(See sample documeflts enclosed "".... wW.in,) 3, Preliminary plat or legal doc:umem with altiafactll1y form ad c1eacription grlnting; paneling Ind flowage e..ements over aU OJI...ite wcdancls. ponde, """ othet hydrologic fea_, .Ple4S0 P>/'Wd,.! Z copies of 0 draft """,,-, {u,sigrled] for ~ by Ih. Dlstr/<:1 's aI/onley lI"d ....i_r, (S.. _I. h..-w..) "Aftu D/.tIrlclllpprtWtJI of_,,,,formol, ,..,.,.i/,.. "'1ISl _'M _.11I siped a.d ,o"'rlud, II"" th.. provide /h. RCWD with II copy. P.....ill..1s required 10 record the origi~1I1 dOctUft.~1 a' ,he CoIUI'y II""",.!" 's Offic.. ,h.. proWd. RCWP p-f of recordi.g .how/'g Boak. /JocI<"",~1 /lIld Page tI. (Orig;"al docu"",.' is fo/'WdrUd /0 specific """,ic/pGJiIy tlta1.....'m.~1 ""'s /0,) No cash .,.,..". refU"" will b. ...od. IUIliI official proof of record,"Il ts prov/lkd, 4. Copy ofMPCA NPDBS permit applicatiOJl. 5, Cull surety in the amDUlIt of $6,000. Thit sunry will b. bpi IhrowgltJlfl,JI l1t.spet;fltm10 tluurf erosion COlltrol me4lllret Nlnatn cu,,..,,, as snQwn in plan arrd also lor camp'hI,." wi'" ",lte, pe""'" 1'fJ9U;n!melfls. Applictutl's ch~1t. Is tJCX::eptablc. 81lrery "IIIOU"" up 'Q ,lie Jirst JJ,1III0....... M """h, A""'..... i~ -.... ofU.OOO "'ay be SCC14red by"" i""""'.ce compll'y bOM Or /lIl 1""",,",,1e ,.,,"" af cre4it- ~t'llIul.tio'lll.. I, The replacement wetland approved. as pan of this permit shall be constructed. eoncunent or prior 10 lUly wedend fillllctivity. 2, Thc DecleratiOll ofRestrictiona """ Coveaanlll fix R.eplac:ement Wetland shall be properly filed. end =orded prior to any wertand fill activity, with proof of recording fumisbed to the District- 3, The permittee shall submit a mtIIIl1oriog report on the replacemmt wetland 10 llCWD whicb includes the infonnatiOll spe<:ified in Minnesota Rulea 8420,0620 each ye8l' for five yeers fonowing completion of the replacemenl wet1aDd. The tq)Ort sba1l be aubmitted DO later than November 15 of each yeai', 4, Districl Inspector to be contacted far pre..conslJuctiOl1 meeting prior 10 gndins- 5, Existing Wet!aDd 800 overflow elevation is to be mainllined., Thi. Board action is in effect 15 clays fJom clatlO ofDotice. After 01106/00. it reverts to a TABLE status. If this ocCutS. the application musl come back before the Board, Submittal deadline date fot thc 01/26/00 permit meeling is 01/13/00. Please submit 3 copies of aU required. exhibitl. After receipt sad revicw of the abovc-incliceted ilems. additional inf011Dltion may be teqUired fot clarificltion to ensure that the District's ~ents have been met. If you hive In)' questions. please cIII the District Office al (651) 166-4191. . e Michele D. Hanson Pcrmlt CoordiDator Co ToWlllhiplCity of _ Hill8 ....pp1icant.. ~ ....ndereoa.J__ Aaoeiu..,tnc. MOllIll""*Y W_ RCWD File Catrel'p"'~d..- 'C':" : "'~" .'~'1"-". ~. - . . . . _~~~~.-o:--:,. . . II NDV-29-1999 10:12 BRW C)lt\'b~+.~~1 MEMORANDUM . ~ .BRW . .'p..'r.:ii"..Io'OORE~'~ BRW TI1I<:shcr SqWl!e 700 South Third SIreel MinneapoUs. MN SS415 !'hone: (612) 370-0700 Fax: (612) 370-1378 To: Nancy Randal1lArden Hills File:379510052001 From, Greg Brown Date: November 24,1999 Subject: Bethel College .West Athletic Complex Piau Review We have reviewed the preliminary plans for the west athletic field complex proposed by Bethel College and have the following comments: . The crosswalk marking location does not match the approach walks. Add crosswalk ahead signs in addition to sign age shown, Informational signs on Old Highway 10 would also be a good idea to inform motorists of college on north and recreational sire to south. Add right turn lane signs on Old Highway 10, delcte through arrow pavement marking on Old Highway 10. add additional right and left turn lane arrows on Old, Highway 10. . Recommend permanent restroom facility. Water and sewer could be cxtended from McCnicken Lane near Old Highway 10. Sanitary sewer could be installed by gravity or with small ejector pump and forcemain (maintained by Bethel Collcge) discharging to the existing sanitary sewer manhole in the intersection of McCracken Lane and Old Highway 10. . Consider a changing the sidewalk adjacent to the entrance road from bituminons to concrete or expanding its width from 6 fcet to 8 feet. . Extend concrete curb and gutter on entrance road to County Right of Way line. . Add two caleh basins over the proposed culvert near Old Highway 10 to capture runoff from the entrance road. . What is storm water pond designed for? - NURP standards, 100 year flows? - no apparent outlet other than overland sheet flow - should provide an outlet preferably multislaged. to allow for small and large rainfall events, If you have any further queslions please give me a caU. ll;\WPbOCS\idlDENHIL\f'I~"'NIJlIG\HS11mL01'.M!M TOTAL P.01 e e e Jan,27, 2000 6:33AM AJA, INC 6125440531 No, 3 Sf 1 I P, 1 /5 I~ EX~;Io; f b '3 TRANSMITTAL ANDERSON-JOHNSON AsSOCIATES, INC. 7575 Golden Valley Road, Suite 200 Minneapolis, MN 55427 (612-)-544-7~29 Fax: (612) 544-0531 To: Nancy Randall - City of Arden Hills Phone #: 651-633-7839 January 27, 2000 Date: Pages: 5, including this cover sheet. From: Jay R. Pomeroy Subject: Bethel College - West Property - Lighting Changes Nancy: Please see the attached drawings illustrating pole locations and footcandle counts for 20' high poles OR 12' high poles (plus a 3' high concrete footing). Also, I have included a sketch of a possible servcie building for the tennis courts (similar to the dugouts proposed at the softball field and serving the same fimction fur the tennis players). Lighting: 20' Poles: As you can see, the coverage remains consistent by revising the location of the four (4) poles and adding 2 fixtures, Cut-offs at the property line are all under 1 footcandle at the City P.L. And under 0.01 at the neighbors property line(s). 12' Poles: The coverage is a little more spotty (bright spots vs. dark areas) than the 20' or 30' pole height options. Cut-offs at the property line are less than the 20' poles (right around 0.02 footcandles), however, the poles are more numerous and closer to the property comer. I really like the 'look' of the 12' pole optiOD, however, because the poles are closer to the neighbors and because the light levels get very low and are fairly inconsistent, my reconunendation would be to go with the 20' poles Let's discuss how we should treat this revision as it relates to the City Council meeting. cc: Bruce Kunkel- Bethel (F: 651-635-8880) , ~\ ';;7'';;- J~o<" ri I; ~Oo !~~..i I \ 1"'-' .._-"f- 1 --..- -- '~f-=-t:~_:~t;"~~_.~~- f", J'" '1- 'f."'~:__;~~=t~ ::~:=:::;-l'?", I ! ; ! 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" ... .... .... .... .... , .... .... ..., ... ... ... ..... .... ..... ~.. .... e ..... ... ... .... ... ... ... .... ... ... ... ..... ..... ... ... .... ... ... p, 3/5 84 \ ~,~,'" H - \ , , '\. I ~. Jan, 3, 2000 3:32PM AJA, INC 6125440531 e January 3, 2000 Ms, Nancy Randall, Associate Planner City of Arden Hills 4364 W. Round Lake Road -Arden Hills, MN--55H-2~5-194--- e e Re: BETHEL COLLEGE - WEST PROPERTY Bethel College & Seminary Plan Review Dear Ms, Randall: Thank you for your facsimile with response(s) to our PlanReview submission packet relative to the above referenced project, We would like to respond to the issues raised by Mr, Greg Brown. Our response follows the same format as Mr. Brown's letter. 1. Old Higbway 10 issues. We have located the crosswalk between the college entrance , and the new recreational site based on rough design plans provided by Ramsey County, but will need to be specifically located upon final determination oftbe walk 10catioi1(s). Signage issues will need to confirmed with Ramsey County, but at this time we see no issue with adding "Crosswalk Ahead" signs lis well as "Right Turn" lane signs. Likewise, striping of lanes will need to be confinned with the County. 2. ' Restroom Facility. At this time, portable toilet facilities have been designated for use on-site. Screening for the satellites will be provided as an integral part of the sports service building. Bethel College, after reviewing the possibility of including a restroom facility, feels that the park users will be adequately served by the portable units; which will be continually and periodically maintained and serviced, As a note, in ordi:r to provide a connection to the nearest sanitary manhole (at the intersection of McCracken and Hwy 10), there would be a need for pumping and a section of force main. which would certainly add significant cost to the project, 3. Sidewalk. We will review the issue of widening the asphalt sidewalk from 6' to 8' or changing it to concrete. 4. Curb and Gutter Limits, The curb and gutter will-be extended to the County ROW ,line, 5, Add Catch BaSins: The RCWD has requested tbat.We maximize storm water retention in'the form of an infiltration basin on the northwest side of the entrance drive. In this area, the County ditch will be 'dammed' for retention (at a critical elevation, the runoff VALLEY SQUARE OFACE CENTER . SUITE 200 . 7575 GOLDEN VALLEY ROAD . MINNEAPOUS, MN 55427 - PH (612) 544-7129 . FAX(612)544-ll!i31 ' ,,' Jan, 3, 2000 3:32PM AJA, INC 6125440531 No,3503',P, 3/4 I ~ e City Sumission - Comments January 3, 2000 Page 2 will raise to the culvert invert and be directed southeasterly to the sediment pond). For ,this reason~we.have.purposely.not included_catch.basinsatthe entI'anc.e....QLthenewdl;ive. We apologize for not forwarding recently revised! up-dated RCWD Submission drawings for your review and, filing. 6. Storm Water Pond. The Sediment pond has been designed to meet NURP standards. Again, we apologize for not forwarding the up-dated RCWD Submission drawings ' illustrating the finer detail of the sediment pond. ' , We trust we have responded to each of the City's requirements arid concerns related to the application for a Special Use Pennit and look forward to seeing you at the Planning Commission and City Council meetings, ' Respectfully submitted, ANDERSON-JOHNSON ASSOCIATES, INC. · @::s~. Jay R. Pomeroy, ASLA ProjectLandscape Architect , enclosure cc: Bruce Kunkel - Bethel College Greg Brown - BRW e No,3821 p, 4/5 ah,'p\- ~ >, , . e + e e z o OJ ~ .... m AJA, INC 6125440531 No,3821 p, 5/5 ~2 -I m z z en en m ~ (') m ~ n r= :;! iz..1 i~BI 0 5mz lOCI c> 2!.l"" ,~... fiil ~~i;l! o ill II ;~~~ ~Ui ~~I. ~ "ill > ao I!' "'~ to ~~!: gzi .. II I 8 ill .. 5 I i1 ~R'i H ~ ~.~ Ii ! 1;s5 ~: ~~i ~ ~..I ~ ;'" ,. .. Jan,27, 2000 6:42AM -+ OJ"''' ~i~ t"' 0 ~".F tca~ '" Ii iiiI :I .,. :z: ~-if-x- ." r.Pi ... r .,.C" :;'"tI~ \1'...... .) ~ & . o-F ...,.C _I:" . !. ~"'1lII '" ~ .. ;. ~ 8 < I~ Ii L, ' 5hlli ill =~gJ l!i~ ll! i ;1-; ~ ~ ~ !! .. 8 ! I i" ",,, ~ ~~ "e .I!" ,', 'az.... ,I, ;II,,!: __ 01" .-- ~ I .:. . ' , ~a :~: o~ ',' li .' " ~ :-: ..~!; , i !I :':. l!l ~ ,..' , l!! -- "~" ,', :.' '10 , .. '" _ ,I, - - "i ~~ l:~il!i . , ~i68 gh ilIie ~ CI,.. JIll: ~ ! ! U S' E .. : ~ "a:ll ~ ~.I d.. "'MIO S! 'll! c~.. i,.il ..~~ i! !: .. \\ c" a .... .. il e "" ~I .. s uS ~~~ ~;o~ II! 1 I . Planning Case 00-03 James Moberg 3355 Lake Johanna Blvd. Variance ------. . . .. .. ... .... . ..,. ,. ....-. . c...l . b ~ I ~ II . ~ . Ii. . .. ~.- ~~----BEeKMAN-A\tF--j~ II II ... · . 300 , 600 Feet , o 300 N A t - CITY OF ARDEN HILLS MEMORANDUM DATE: January 31, 2000 May" Md City Co",, ~ Nancy Randall, Associate Pl~r TO: FROM: SUBJECT: Planning Case #00-03, Variance (Front Yard Setback) James Moberg, 3355 Lake Johanna Blvd. Request. The applicant is requesting approval ofa front yard setback variance (18 feet proposed, when 40 feet is required) for an addition to a single-family lot zoned R-2 (Exhibit A), Background. The applicant is proposing a 605 square foot porch and 1,165 square foot home addition to the existing (1,061 sqnare foot) home, The applicant has evaluated other locations for the addition; however, they believe this location is the only place they can add to the home with minimum impact. e The parcel is 150 feet by 150 feet. According to the Zoning Ordinance the front yard on a comer lot is detennined by the shorter of the two sides. In the case of a square comer lot the Zoning Administrator determines the front and corner side. Staff has determined Stowe Avenue to be the front and Lake Johanna Boulevard to be the corner side for this parcel. The existing home meets the required 40-foot corner side yard setback, The existing house is currently built within the 40 foot front yard setback making any addition to the home require a variance. The existing home and garage currently have a 8 foot front yard setback from the front property line, The proposed addition would start 18 feet from the front property line, The applicant plans to relocate the existing garage further back, meeting all the setback requirements: Findinl!s - Front Yard Setback Variance (addition) The Staff would conclude that the following factors relate to the requested front yard setback variance: 1. Alternate Location: An addition off the rear of the existing structure appears to be the only suitable location for an addition to the existing home, Other houses in the area are setback at least 30 feet except for a corner lot across Stowe Avenue which has a 20 foot setback. e 2. Circumstances unique to the Property: The existing structure is entirely in the front yard setback area, The structure can not be expanded on without a variance unless it is added upward, The lot is larger than most lots in the area. I 3. Variance-not greater than necessary to accomplish the landowner's objective: The ... applicant could minimize the request by eliminating a portion of the porch addition ... and the entry portion of the addition, This would require a 7 foot variance (33 feet where, 40 feet is required), This design would not fit as well with the existing home, The current house is slightly smaller than most of the homes in the neighborhood; however, the addition would double the existing size, Deadline for Agency Actions. The City of Arden Hills received the completed application for this request on November 29, 1999, Pursuant to Minnesota State Statute, the City must act on this request by Thursday, January 27, 1999 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The additional review period would extend to Monday, March 27, 2000. The City may, with the petitioners' consent, extend the review period beyond the Monday, March 27, 2000, date, The City informed the applicant that an additional 60 days would be needed to process their application, Lastly, if the City denies the petitioner's request, "...it must state in writing the reasons for the denial at the time that it denies the request." Recommendations. The Planning Commission recommends approval of Planning Case #00-03, front yard setback variance (18 feet proposed, when 40 feet is required) for an addition and porch based on the "Findings - Front Yard Setback Variance (addition)" section of the staff report dated January 5, 2000, e Updates. Stlilf received one letter in support (see attached), The plans show a separate living area (mother-in-Iaws apartment), This property is currently zoned R-2, which allows single and two family dwelling writs, Two family dwellings writs are allowed under a special use permit with a minimum of a 16,000 square foot lot. The applicant's lot is 22,500 square feet. Staffwas not aware of this early enough to include a Special Use Pennit as part of this application, Our current ordinance does not prohibit the construction of this type of structure; however, it does prohibit the rental of this area without a special use permit, At the time of a building permit for this type of structure a condition would be placed on the permit that the structure not be rented without obtaining a Special Use Permit. Staff recommends a condition be added to this variance request that the apartment not be rented without obtaining a Special Use Permit. e 1: j +.. ... _.~. '"-,._~_..,~_._- !'" , .. .l....---i-w----;---....--- , ''I'' , i E'>l~;~;i :... 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" .~ 11, ~'0 ~ 1: ~'"-=- ~"-- '" '" ~ ; r '....., " "" -~ <;' ~ "t:>~.... ~", .. , --- ;j-- :I: ~ '-... --<:' .", <"'~ ,-::;:... ~ ~ ~ '" G... ~~ ':.. ..... ~, -"- \!'~ ~~ <"' . :; <...-S . e e e ! -~-=- -1_ I I I r I I I I I I f '- ~ ~ NORTHWEST AIRLINES - -, ! L -~~:~-~~~r/' ~ ~~, : '" . '- i---- ,'" :l%~ ' I : I I~'l- , L___ 1 " j I I 119 I ! , --- -- -".- - - r I I , , ~ .I Il , II I , I I I I I I I I I f L_ __ r I I I I I I I ( 1 1 I I I I I I I I I I I I ...... . Property looking east along Stowe Avenue. . e e e Property looking northwest from Lake Johanna Blvd. (rear and east side of house) e . JAN-05-00 11.45 FROM. HONEYWELL DOC CENTER 10.6128542388 PAGE 2/4 ," January 5, 2000 3337 Lake Johanna Blvd, Arden Hills MN work 612-954.2750 home 651-636-3039 - Nancy Randall, Associate Planner 4364 W, Round Lake Road Arden Hills MN 55112 FAX 651633-7839 Subject: Planning Case #00-03, Variance for 3355 Lake Johanna Blvd, Nancy, Thank you for sending me the notice of variance hearing for our neighbor, James Moberg, at 3355 Lake Johanna Blvd. Since J have a previous appointment, 1 cannot attend, so 1 am including my cQmments below, As neighbors to the south of the subject property, I have no obiections to the setback of the plan as shown in your enclosure. However, I have only one concern and that is to do with potential lighting, The person that Mr. Moberg may work with on the home addition has installed park-type lights around the renQvationsladditions he has participated with in the past. Examples of these can be seen in Roseville at the southeast corner of County Road D and Fairview Avenue, While attractive, this type _ of lighting contributes to light pollution as it directs light in all directions, While I have no idea if lights of this type, or any lights, will be installed at the Moberg property, I ask that the owner consider not installing them, or if he does, at least turn them off during the dark morning hours, Some lighting makes good sense from a safety and security concern. I have small yard lights ourselves, and these direct light downward. Our cities are increasingly becoming lit by lights that do nothing more than make if difficult to see the stars on a clear night, One severe example is the new Hilton Garden Inn at Lexington and 1-694 in Shoreview. Further information on this issue is available from the International Dark-Sky Association, I have attached some sheets from their Web page. While I realize this may not be an issue with the Moberg renovation, 1 wanted to make my concern known to you and the Arden Hills Planning Commission for future consideration in all city planning. We look fOIWard to the Moberg addition and welcoming them as our new neighbors, Sincerely, ~"~ Gordon Rouse _ cc: James Moberg 3337 Lake Johanna Blvd_ Arden Hills, MN, 55112-7938 ~AN-05-00 11=46 FROM=HONEYWELL DOC CENTER ID.S12S54238S PAGE 3/4 ,- Introduction to the Issues _ "..""..",..,..,..".--....'.,----,--..---....,--", '_ ..,'..........,___, ....,.. _____ ---...., , ',.."...,.,.._.._...u,..,.,.,...." "........,...,..,..,.. ""',........,_......__..,_.., I. Introduction: Have you looked up at night lately? The universe is going away, gone already for many, The universe is an important part of the environment, to astronomy and to the general public, For most people on earth, the dark skies our ancestors had have disappeared, The problem is urban sky glow, due mostly to too much bad lighting. With good lighting, we all win, We help preserve the dark skies, we see better (and are safer and more secure), we have a more pleasant and comfortable nighttime environment, and we save a great deal of energy and money doing so, Neither astronomers nor the public, anywhere, need any of the adverse environmental effects of poor lighting, n. Why night lighting? To see at night, for security, safety, utility, and for an attractive nighttime environment around us. But not all lighting is good lighting. In. What are the adverse impact of poor nighttime lighting? 3, - 4. 1. Urban sky glow (the brightening skies over our heads), destroying our view of the universe, We don't live up there in the sky; we don't need all that light up there. 2, Glare, Glare never helps visibility, but it is far too common in all of OUr cities, We should strive for a glare free environment Light trespass. Many present lighting installations bother us as much or more than they help. The wasted light shines into our yards, our windows, even our telescope buildings. As with noise pollution, we don't need any of this bad light. ' A trashy looking, confusing nighttime environment. We should, all of us, be striving for a good looking nighttime environment, just as we should be doing in the daytime, Such poor environments are part of the stress of teday's life, We should help with the problem, not compQund it. Remember, the night is part of the environment too. S, Energy waste, We waste an astronomical amount of energy and money by all this bad lighting, shining it where it is not needed or wanted (including up into the sky) and by using energy inefficient light sources and lighting designs, Better to use such money for improving our world, not mucking it up, We all suffer from these problems. But we need not. IV, So What To Do? S, - I. Use good lighting. Such quality designs are really all just common sense approaches to lighting. Let's not tolerate all the bad lighting; let's get rid of it. 2, Shine the light down, where it is needed. Control the light output to locations where it is needed; don't waste it. Use quality lighting fixtures. 3. Use time controls (or dinuners or other controls) to insure that light is there when needed, and not there when it is not. 4, Design and install lighting to insure that glare is minimized, Most all glare comes from poor fixtures or poor installations. There is no need for any of it. Use the right amount of light for the task, not overkill. "More light" is not the approach to use, When not blinded by glare. the eye is a marvelous instrument lInd can see very well at what seems to be quite low lighting levels. In addition, going from over lit areas to darker areas means that we don't see too well (transient adaptation). and the opposite holds as welL http://www.darlcsky,orglidalkcy/intro.html 1/4/00 JAN-05-00 11:46 FRDM:HONEYWELL DOC CENTER 10:6128542388 PAGE 4/4 ~... " ~. . 6. Vse eneI'gy efficient light sources. Light sourc;;es vary greatly in their efficiency, Consider especially the use of low pressure sodium lamps; they are the most efficient of all, and they are also strongly preferred by astronomers as the light output by LPS is essentially all one coloI' and can be filtered out quite well. LPS is excellent for street lighting, parking lots, security lighting, and other applications a where color rendering is not critical. Careful lighting design can be done using LPS fQr essentially any" application. V. It All Works! Such quality lighting design has been used foI' some time now in many locations. Such cities are benefiting by beneI' lighting for their citizens, by a great deal of energy savings, and by darker skies (but not darker streets), We all really do win, One way to effectively begin is for cities to appoint an Outdoor LightingWorking Group to consider the issues and to recommend specific solutions (including lighting control ordinances) tailored to local needs. Such "committees" have been quire effective in a numbeI' of locations. Most of those active in both the astronomy and the lighting communities appreciate the advantages of good lighting and are eager to help implement them, Organizations in both these communities have committees on this topic. VI. So What's the Problem? The main problem is that there is still a vast lack of awareness of the issues, the problem, and the common sense solutions, Education is the main thrust of most current activities. The second large problem is apathy, Even with awareness, action is needed, Some consider it too big an issue to become involved with, other feel that it is not important enough, Neither is a good enough reason for apathy. VII. Help Is Available. The relatively new International Dark-Sky Association, a non-profit organization, has been formed to help with the educational efforts. It is a membership based organization with members now in 56 countries. IDA has produced many Information SheeU discussing the issues, as well as slide sets .oIIIIIi:d other material available fOr those who want to become informed and who want to help spread the word _others, There is a slowly growing awareness of the problems, and of the solutions, but much more educational outreach is needed. e VIII. Conclusion. There is a problem, and it is still getting worse most everywhere. However, there are solutions, and they work. They also improve the quality of our nighttime lighting, and they help us save a great deal of energy and money. Lack of awareness and apathy are the main problems, Action is called for. The conclusion is that: We All Win. IX. Thanks! Please do help us build awareness and overcome apathy, everywhere. The stars and the universe need your- help. Help US save the stars! IDA, Inc. is making a difference, but it needs your help, Basic individual memberships begin at $30 V.S,A., organizations at $100, FQr information on the issues, or to join, write to: IDA, Inc. 3225 N, First Ave, Tucson AZ 85719 V.S,A, ------,,~.~,......_.,._- ---- . ,...,........" .,.,.....~~._ ......._ _.._._._. ._...____......._....n... ....__....____.. .,_._,_.~_.._._,_.._.'_._,_._,__._,_,..._..__.._..__._._..____...__..._ Return to the Key"Light Pollution Resoun:;~P;!ge Go to the IDA homeollJl:e . e http://www,darksky,orglidalkeylintro.html 1/4/00 " . Planning Case 00-04 Edward Kajer 1434 West County Road E Variance ~ - b CI* ~ (f) , ' . a ..le! .. <C "-~-, /m. ... IftTtb JI:l> (J) . 0 I ):;> . . IT . ~.. . -<: -----~m ,'uu_, "c. ,--,---"-....--~- ; .. CO'Ul\ . ........ / .. / / /~ . .... . 300 , o 300 N ~F~tA e CITY OF ARDEN HILLS MEMORANDUM TO: January 31, 2000 ~ Mayor and City Council Nancy Randall, Associ e Pla~r I DATE: FROM: SUBJECT: Planning Case #00-04, Variance (Garage Side Yard Setback) Edward Kajer, 1434 West County Road E Request. The applicant is requesting approval of a side yard setback variance (3 feet 3 inches proposed, when 10 feet is required) for a new garage on a single-family lot zoned R-l (Exhibit A), e Background. The applicant currently has a 399 square foot (19 by 21 feet) detached garage, The detached garage is currently 3 feet 3 inches from the East property line (side), The applicant wishes to demolish the existing garage and rebuild the detached garage in approximately the same location, The proposed garage would be 528 square feet (22 by 24 feet) which is larger than the existing garage, The setback from the side property line would remain 3 feet. The garage needs to be at least 6 feet from the house to meet the building code, The existing garage is 12 feet from the house, The proposed garage would be 7 feet from the house, Due to the pie shaped lot and significant trees the applicant would have a difficult time building on the west side ofthe home, Several similar variances have been granted in this neighborhood including one for the neighbor to the east at 1426 County Road E (PC # 97-11), The City, in Planning Case # 97-11, approved the variance for a three (3) foot three (3) inch setback to the side yard setback for an accessory structure, The basis for the variance was that the parcel was deficient in lot width, The City, in Planning Case # 93-08 (Bernard Ortt ,1419 Arden Place), approved a variance for an accessory structure which was 5 feet from the property line, when 10 feet is required, The basis for the variance was that if the side yard setback was met, three mature oaks would need to be removed to accommodate the proposed structure, The City, in Planning Case # 82-21 (Howard Kern, 1400 County Road E), approved a five (5) foot side yard setback for a garage addition when ten was required, The basis for the approval was that the garage was already at five (5) feet and the lot had a substandard width, e The applicant could minimize this request by reducing the garage width to a standard 22 feet and then only need a 5 foot variance where 40 is required, The garage could also be moved one foot closer to the house and still meet the building code, Findinl!s - side vard accessory structure setback variance (detached l!aral!e). Staff concludes that the following factors relate to the requested variance: 1. Configuration of a oarticular Darcel: The parcel is not deficient in width, however; due to the pie shape, the width of the parcel at the rear of the house and garage is only approximately 75 feet. The Zoning Ordinance requires properties in the R -1 Zoning District to have a minimum width of 95 feet at the front setback line, e 2. Condition not created bv the landowner: The pie shape of the subject property was not created by the applicant. 3. Reasonable develo1'ment: Other properties in the immediate area have been granted side yard setback variances which were in the range of what the applicant is requesting, The existing garage was just as close to the property line as the proposed garage, 4. Alternate locations: The pie shape of the parcel, trees, and setback requirements would restrict a garage on the west side of the existing home, The garage could be moved back, 5. Minimization of reauest: The applicant could reduce the garage depth to a standard 22 feet and only need a 5-foot setback where 10 feet is required, There is sufficient depth to the lot allowing the garage to be extended out the back for more storage space, Deadline for Agency Actions. The City of Arden Hills received the completed application for this request on November 29, 1999. Pursuant to Minnesota State Statute, the City must act on this request by Friday, January 28, 1999 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period, The additional review period would extend to Tuesday, March 28,2000, The City may, with the petitioners' consent, extend the review period beyond the Tuesday, March 28,2000, date, e The City informed the applicant that an additional 60 days would be needed to process their application, Lastly, if the City denies the petitioner's request, "...it must state in writing the reasons for the denial at the time that it denies the request." Recommendations. The Planning Commission recommends approval of Planning Case #00-04, side yard setback variance for a detached garage modifying the request by reducing the width to a 3 feet 3 inch side yard setback, when a 10 foot is required based on the "Findings - Side Yard Setback Variance (detached garage)" section of this Staff report dated January 5, 2000, Updates. None e //-.;2'/- 97 :. ":- .!.11~..~~ c:f' ~,., vt ~~, '.. -_._..------,-- . .", .".. .. ---, ~... ., _Jl~ .J..k~,..4 ~~ j:?' . :e...-.: /, "';, ~.-~ Z;~~ '~..,."~ ...1 '" """":+:~ ,~.,., ~., '.~~ : ...,t~,."'.~~,' ,~~,--,~, ;IfL"3.",,-,. -..--tF--~~. ,~.~,~,'?k_~ . ......t::~~~..t:7:3t~ ~_...,.,...--J:7 ~.-att~'::...~.~..;~ .::---..J;',i., ~:.~Jf-. .dJ,=....~,--.._~:-. "",.,'~" -."',., - ,---..7 -"',-,. ...... .._.!..._~t:1t~:~~~ "/ .. i~ ,~,,_A,~~.~.~:~ ::I-~~-.-~~~" ;:..'." ~-~ .-t~.~rk- ." "".~-..:; :1-----.---.- "~,. j .. .... .. Z2-~F '.'1, '" s-7Jt.w".'.. ) 7 ,",.' -. ,- 1/. 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'1-, .,-f r' -r"" ~ --1-1"'1 I ", - " I ..: 1 ' ,- ~ ScAI, . s E~ N \, d/3 &S{- ., HOME PHONE: &:Jlor .tJSJ~ WORK ORDER 651-699-3135 P _/1 I...... $ NAME (~r:v lL~et?J BUS, PHONE: JOB ADDRESS~ 3L.f- uJ ~ ~OUM*'1 f!I2 E., BLDG CODE AREA f) R. cPe' ~ KL -.e(}<J. ) SALESMAN~CONTRACT DATE FOR OFFICE USE ONLY Permit by Legal DestriptiolL.- Lot Blk Add'n Value Type Canst, ~S"I/;Y SIZE zz,\c Zl/ ~ " I , -~ I '! +H ~+~-lc~'R Ll,l'ii+ -+!< ,'-d ~ ::.;."," '~",,<j-<\ :,,'''2 t~i- J+fT < ; v, ,,'~ -~~'M :f H '. ~ 1< ' '.J ....~... V. Y. :, ;,-~ .,..: -, ,-, t- i i -+1-+++ +:~qi b'9'.." 1_ : "'m-+I-tfL :-E[)~~;'''EJ:~ 'r I 1/',;-','-~tl,,-t;t:jJt, :];:1'.51,:+ iti, t,",",t '"';:],, .,.)'-ttttfi --'-m-1::it-. oj<;: J.".+~ 'j:: ; :" i' i ; i j: !: SLAB: o By First Landmark D By Owner Approx, , , ,', i i: " : ~i~ARTINGPOINTSONLY , 'i,.T ,iii::, ,./i S,P,L. IT "r-, .' : Y : ~';:LL. ." ~tl H L +,- i'I/: i ~~~~e ' .T, liT: " 117ft,;: q F, Street ' " " j other:l' i '1' I o Square With":,I,'.~ ' D Sod Rem, Byl i : DA,B,U, D I!I G,.de Point t- *l;.Q.Q!!yjl_________"..,_____ i'!' u Blocks: Oly Owner uBy FlM ' , " : : ' DWtr.proof, DBy Own, DBy FlMT---T'r- , Backfill, DBy Own, DBy FLM , , .intain 8' Total Wall Height ,,:r ,- i: neluding Blocks OR_ :' , ' M.intain 8' W.II Height on : " I ., ': U' Top of Blocks · , , , ' ~j , ~C;;;~ SiZ~ ~~?p c~~~1 " '" i !+j[;: ,'+-' -it,' \, J " -liii;'TI-H.Tghto'iher'ihan-8~------' ,'++" ,liM; " ~ o F,ame with full wall height"",,',:: ,,- '1- . + "[': r ,i ; sold OR '" ~ 'I- -~-,fi- og~t~t~~~~sn~:qUired fa'! "rT;, ,uTI,' !r~tl .i', I;; t-+- ~ ~"~,' ~~~tfi~~t " ',' f-T+ .. ,L f'=-E'l:tt ' "" "=+ .11 - i, I + OW;ndows 1+ ',", Tu',~-t-'H:B' ,', i-" o ~~~:~'o~~~;.~~:~n pictures :1 i T ',11 ,: i. "'. tljt:P$!~~- It-~,' ,." :-:J" '..,.", Existing garage: No 0 ' ':" " ,'f !++ ,ii- "+, "i,0 -H--M'-r+Tl--!"t;-t ODetached DAttached Yes D 'I!- ..), · i t,:,li_' 'T",I'II:'" I Sizeofexisting:_x_ :-1",'[ , ""lift 'H~-...-r i 8x~~~v:~!;:gt: ::~,~eBY owne' "r 11 "'1: ,11;)>)\ -SB 11 :::~:~:::~:~D_ ......."......! · '~1~' !'- ~. "I . i; 'f't"j ::!i ; ,,',' ,~, .'9 It! t "i I it, ;i ' ! ",:!':;;;,;: I) ",I: i+1 ' +++1 : 'T': i' L i -- , :It :_KkJ,~L 11" , ,i I" r: !:" ,-"',,-..- , : ' i ,:-<~h-t-:T : i ,i [!, ':tr_~:I'LT; ; ': , , ,- ; , . jJj~-r-[ T c''- , : ,"1'-is;I... T "'~+-:'Ti,-,.I...j-- : ; ~. , : "C- ,T- I. . r ^ . ~ 1- --i-i . , ,. , '-- ' ,-. ;;t , l-'+-I.l);il +--1,-- -+--i ' +,,' ,.,.1, - Ii: ~,.~'" , --1---'- >- , .! t1 ~" i -r -, !-:[~-I Ii 1 I o SpeCify removals by Landmark.! Owner. trees, bushes. etc. how appro)(. dist. garage to use and all prop. lines kes visible - DYes 0 No Surveyavailable 0 Yes 0 No o Special instructions from owner; [;~: -- ' ' , ;: : , -, - I _.L ::: ~ ' , , :' : - coo: ,,, -:- : '7, -, " ~- : " 1-- - :n Good. ~,-",~,._~.,-...-'--;-t,-..l-,. _~nF.air: ,;, ; 'O-l!oor' , ! , , ' ....._"...-i-~--l---~ ,. ..~ ~,- l.. J~_~__+. , j ; ! l ! .~"". ...._.,~._~,_.. , , ,I . · ...i. ,il'; It ",.,., ' + ,I I; '~I I I o Square With I . o Sod Rem, By : ! l i . o A.B,U, 1':,,_. o I!I Grade Point .. -8-~;';,~~~:lDiy-6;;;;~~LrBYFi.-M:-, r"+h\Ti'. O~:~~~~~b~~b~;::nD~~~t~Mt:,",~,-'.:.,," ..ii,::.,l,.":",.,,,..,., i . aintain S' Total Wall Height . _,.-;.__~ _~L.,.L t ~ : Including Blocks OR,: ,~, ;-,.. ~~~~:i~i~:I;;~:ht on)lfi ------------------------------ Wall Height other than 8' - 'i ; o Frame with full wall height . ' ,', sold OR ]', /; 'i' ; o Cut studs as required for "',,t. ,.,"_. ____~_ i ,,;--r' F-..+- j OHD clearance ' , . .. "I' I o O,H, Or Offset i'i.'] i 05,0, Location ' o Windows ' o An Gar Roof Tie-in Drawn on attached pictures , Existing garage: No 0 o Detached 0 Attached Ves 01 ", ;, Size of existing:_x_ :-~-!;.,. Existing garage will be: ir" rr'_ o Left as is , ' , o Converted to L,S" BV owner , !t::1 o Removed By: Owner 0 - 'lit. ! ,; F,r!.l lanctnark 0 - "; .. . , - 651-699-3135 Permit by Legal Descriptiorl..- Lot Blk Add'n Value Type Canst, SLAB' o Bv' First ~an~ark o By Owner Approx. Din 2.STARTING POINTS ONL V S,P,L. S,S,P,L, R.P,L, Alley House F. Street Other Junk Must Be Removed By Owner o Specify removals by Landmark.! Owner trees, bushes. etc. how approx, dist. garage to ouse and all prop. lines takes visible - 0 Yes 0 No Survev available 0 Ves 0 No o Special instructions from owner: , , u' . , :, -- ~Ii.'. 0.'1.. !j/3 &S-I- 103fo-o5/''' HOME PHONE: NAMErtd. JC. ,qj~.1U BUS, PHONE: JOB ADORESS~ - JIl1!.~ f!.&..JE:.... BLDG CODE AREA-../!JJl A2e.J.::, ~' SALESMAN~CONTRACT DATE WORK ORDER SIZE z.'2)~ ZLr ~ FOR OFFICE USE ONLY . I j , , , j' ,L. :; , , .......r!i--H. +! j .' T, i j , .." : . " , ,till;' . j .,L+: , . ' i , .... . i I I , : 1 , . , , , . . i ! i , , j , i ! : ! . . : 00>1"; i :.i. " 1 -...~. ~: :..; --~, ~ : -- ,,, " ; .' , t j L , ' I. I 1111 '. j ~jffl -:"T"1"~- Jt!1"""r"'- .-'--..,l. ';"""";""" Iii : 11'+ \t)ti~ ,it "1:J"C::S!=:l !', ".! I ':r. "j,. '.. t , i 1'!I : i i i I Iii 'I 1 '..LLJ'i'" "+.' j"'-f'" ; j : -Tijl:: i-"'j-'- .-'t-r {;'TH it i!! LIT ii+=ntc mff:If. ,- -1-: il- I t'>\", i ';1....-.+--".,-.1. it' ,"+', . ' !" : ,L, · ,..L..:', I" ; 4__LJ. t..,"f' Ill: .::: ",:,,1' ..__.,.".,.i",:',I,~" '".,j.--L." i '+++' i , , , . " . i ," ""', I ", i. I' ! I, "j' , ,.,. t. -'.-+..,---+.+ j'.t i t. .,' ,..-_' . " 'I I _ I ' · I II : j , !, ", ! ; l- l t'!!' ' ! ' ' '+:', II . :'.::1' (:I':' ,',. +'i '. 'i' rm r ~'~ : tK.1 : . · . ,t'H!!ll :;)~: I ,:tt'i ", JI1l(t'[ FOr! +;T1+,. ' " fT+~I: t;. ".' , J""fl",', ',..,'"...11+ +: ,,' i+ : j!H!': " t ' H +- .hi ' +L, 1:+J1r:," ~~ff++! :.' I , ". 'T""'" r'J "'ttl-f:t . T tt.:: 'j., f.t; " . , , , I .il i I ,;" , l -,." . : ." 111'1 li , ..;- , , ; , , . : ",:,,: i' trgQ",,4 . ,m ~.nEair,. .Lh. t :.:q~".m- R~ I l ,'4"""; + - -----.,. -< j T ..............- ~ ~ ~ ~ <--- . r ~_l. \ e Date: 2 January, 2000 To: Arden Hills City Council From: Edward and Marie Nater 3590 Snelling Ave N. Arden Hills, MN 55112 Re: Public Hearing Regarding Edward Kajer Variance Request We own the property directly west of, and adjacent to, that of Edward Kajer, 1434 West County Road E, Arden Hills. The Kajers are requesting a side yard setback variance for proposed construction of a new garage to replace their existing one. We have reviewed the request for variance and the plot plan provided and we wholeheartedly support this request. e The Kajers have developed plans that fit well with the architecture of the existing structure and the general look and feel of the neighborhood. We feel that the overall effect of the proposed construction would be quite positive. Thank: you for providing us this opportunity to support this project If you have questions, you may contact us by phone at 651-638-0993. Sincerely. ~ ~1f1~ Ed and Marie Nater e Exhibit B 1/1 e e e Garage and house looking south. Planning Case 00-05 Sprint PCS 1230 Red Fox Road Special Use Permit and Site Plan Reveiw -~'~,.-:.~~:~~;:;;;;~=~=~:~:::>-- ""<".~:".:::::-._" .,- <'><:~;;~:~~:~::=:-J: "-.,""+ o IV I \ o @.i) X-R~. I ... .Ii. 700 , o 700 , ::,;-" . <''"' .:~ " <.:-">-.. -":"'. -<':~-} .- - -I - - .1:... " 1400 Feet , r+ ~ ~ m. -il Q ~ Z )I, < m Z r--." i;.; . !;." ,: < ..... N A -- - .- CITY OF ARDEN HILLS MEMORANDUM DATE: January 31, 2000 TO: Mayor and City Council FROM: Nancy Randall, Associate Planner SUBJECT: Planning Case #00-05, SUP/Site Plan - Antenna Sprint PCS , 1230 Red Fox Road Request. The applicant is requesting a Special Use Permit and Site Plan review to allow for the placement of Sprint PCS antennas on the side of the municipal water tower and electronic equipment located at 1230 Red Fox Road (Exhibit A). Background. Section VI, I, 3 states that no antenna or tower shall exceed a height of75 (seventy-five) feet; however, Section VI, C, 3, a states the height limitations shall not apply to public and private utility facilities, A group of four antennas will be at three different heights and three ~ifferent directions as follows: . 83 feet in height facing South . 60 feet in height facing approximately Northwest . 50 feet in height facing approximately Northeast There are not screening requirements for antennas in the Zoning Ordinance, However, Staff recommends the antennas and mounting brackets be painted to match the water tower, The antenna requires electronic equipment to be located on the ground, The applicant is proposing this be on a 15 by 15 foot slab at the south side of the water tower. The equipment consists of 3 to 6 cream colored weatherproof cabinets, The cabinets are 6 foot in height. Section VI, E, 4, i, states where mechanical operating equipment is located on the ground or on the roof of the premises, such screening shall be constructed and located so as to prevent direct view of said equipment. The applicant does not usually construct a building for the units however, they do enclose them with a chain link fence, They are also proposing some shrubs along the south side of the equipment pad, The applicant is open to other types of fencing around the equipment pad if screening is a concern, Deadline for Agency Actions. The City of Arden Hills received the completed application for this request on Tuesday, December 7, 1999, Pursuant to Minnesota State Statute, the City must act on this request by Friday, February 4, 2000 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The additional review period would extend to Tuesday, April 4, 2000. The City may, with the petitioners' consent, extend the review period beyond the Tuesday, April 4, 2000, date, Lastly, if the City denies the petitioner's request, "...it must state in writing the reasons for the denial at the time that it denies the request." Recommendations. The Planning Commission recommends approval of Planning Case #00-05, Special Use Permit and Site Plan Review, subject to the following conditions: 1. The antennas and all mounts shall be painted to match the color of the water tower. 2, A lease agreement shall be maintained with the City of Arden Hills which details rent payments and other specific requirements of the City, If at any time, the lease shall terminate, the SUP shall be reviewed and the City may impose other restrictions or conditions as warranted. 3, No welding shall be done, or other mechanical attachments used on the water tower tanle 4. The driveway leading from the existing drive to the equipment building be a bituminous to match the existing drive, 5, Enclose the equipment pad with a 6 foot high cedar wood fence, 6, The equipment be screened on the south side by six (6) blue spruce trees 6 to 8 foot tall planted 12 feet apart at 45 degree angles as shown on Exhibit C. 7, Applicant be responsible for snow removal along proposed drive, Updates. Council may wish to modify condition number to as such: 2, A lease agreement shall be maintained with the City of Arden Hills which details rent payments and other specific requirements of the City. If at any time, the lease shall terminate, the SUP shall be terminated or reviewed and the City may impose other restrictions or conditions as warranted, The lease agreement as referred to under condition number 2 is covered under a separate agenda item, -- - -- , . . . CARLSON & HARRINGTON, Inc. COMMERCIAL REAL ESTATE SERVICES 2077 Lincoln Avenue St Poul, MN 55105 December 6,1999 RECEIVED DEe - 7 1999 tllY OF AKlItlt hll15 Nancy Randle City of Arden Hills 4364 West Round Lake Road Arden Hills, MN 55112 RE: Special Use Pennit application for proposed communication site located at 1230 Red Fox Road, Arden Hills, MN. Dear Ms, Randle: Enclosed is a completed Special Use Pennit application along with the related documentation for a proposed communication site development at the Arden Hills Water Tower located at 1230 Red Fox Road. My client, Sprint PeS, is proposing to install six to twelve panel antennae on the water tower, hanging coaxial cable, and leasing ground space near the base of the water tower for related radio equipment. We are currently working with the Public Works Department regarding equipment location, and antenna mounting options, and with Mr, Terry Post in the Finance Department regarding lease issues, In addition to the requested documentation specified in the "Submittal Requirements", I've tried to answer all of the code requirements of the "Antennas, Satellite Dish Antennas and Towers" section of Arden Hills' zoning code in the following document. You can contact me at 651-690- 3705. I look forward to working with you, Steven J, Carlson Enclosures 1. Antennas. Satellite Dish Antennas and Towers. I, Applicability, Sprint pcs' proposed communication site development includes six to twelve antenna panels of approximately six feet in height (each), and therefore, would not be exempted from these regulations. 2. Special Use Permit Required. Yes. 3, Height. a. The proposed Sprint PCS antennae mounting is to be on the sides of the water tower, and therefore shall not exceed the total height of the existing structure, b. The proposed Sprint PCS communication site represents a co-location on the existing water tower, and therefore, no new tower structure shall be built. c, N/A 4, Location, a. The antenna equipment will not be nearer the street than the principal building on the subject's lot. b. The radio equipment located on the ground of the subject lot will be located within the proper building setback requirements for the I-Flex District. c, N/A d, N/A 5, Number of Antennas or Towers. a. N/A b, No new tower, N/A. 6, Screening, a, No dishes, N/A b, N/A 7, Documentation Required. a, Site Plan, (I) Included in drawings (2) Included in drawings (3) Shown in Aerial Map (4) Included in drawings (5) Included in drawings (6) Included in drawings b. 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Post, City Accountant@ Sprint PCS Lease Recommendation FROM: SUBJECT: Backl!:round In conjunction with Planning Case #00-05 moving through the planning cycle, I have concurrently been involved with City Attorney Jerry Filla in reviewing the proposed Sprint PCS lease document with Sprint PCS Agent, Steven Carlson, of Carlson and Harrington, Inc, After several alterations, Attorney Filla is comfortable with the language in the January 24, 2000 lease version supplied by Mr. Carlson (enclosed). Discussion With regards to the economics of the proposed lease, it is comparable with the elements of the other two (2) executed leases the City currently has with AT&T Wireless and Nextel. The agreement's initial term, renewable term, and rent escalator are competitive with provisions of the other leases. As a financial benchmark, the AT&T Wireless lease is currently in its second five-year renewal term with a current monthly lease payment of $792,78; and the Nextellease is currently in its initial five-year term with a monthly lease payment of $750,00 per month, The monthly lease payment for the initial five-year term of the proposed Sprint PCS lease is $1,000.00 per month, Recommendation Assuming the City Council approves Planning Case #00-5 at their regular Council meeting of January 31, 2000; staff recommends that Council also authorize the Mayor and City Administrator to execute the PCS Site Agreement between the City of Arden Hills and Sprint Spectrum 1. p, , CARLSON & HARRINGTON, Inc. COMMERCIAL REAL ESTATE SERVICES 2077 Lincoln Avenue S/, Paul, MN 55105 e January 24, 2000 Terry Post City of Arden Hills 4364 West Round Lake Road Arden Hills, MN 55112 ______ ,.&E:__., Final Draft of.L!!M~docJJment for Arden Hills-'NaterTower proposaL Dear Mr, Post: Enclosed are four copies of a lease document regarding Sprint PCS' proposed communication site on the City of Arden Hills water tower located at 1230 Red Fox Road. Once the City Council approves the lease agreement between the City and Sprint PCS, please have the Mayor and City Administrator sign all four copies as marked, have their signatures on the Memorandum of Agreement exhibit notarized, and then send all four copies back to my attention. I'll have Sprint PCS execute the documents and have one original lease agreement sent back to your attention. e Feel free to contact me with any questions or comments, You can contact me at 651-690-3705, Steven J. Carlson cc, Jerry Filla: Peterson, Fram, Bergman Enclosures e - . pes SITE AGREEMENT April 99 I Site Name Arden Hills Water Tower S;te I, D, MS14XC859A will cooperale wnh SSLP in SSLP's efforts 10 obtain utilities from any location provided by Owner or the servicing utility I including signing any easement 01 other instrument reasonably required by the utility company. 11. Tennlnation. SSLP may lenninate this Agreement at any lime by notice to Owner withoul further liability W SSLP does nol obtain all pennits or other approvals (collectively, -approval') required from any govemmental authorit) or any easements required from any third party 10 operale the PCS system, 01 if any such approval is canceled, expires or is withdrawn or terminated, or i1 Owner falls to have proper ownership of the Sne or authority to enter Into this Agreement, or if SSLP, for any other reason. In its sole discretion. determines thaI n will be unable 10 use Ihe SlIe, Upon tennination, all prepaid renl will be retained by Owner unless such termination is due to Owner's failure of proper in the localion(sl ('S;te.) shown on Exhibn A, together with a non-excluslve ownership or aulhority. or such tennination Is a resull of Owne(s defaull. easement for reasonable access thereto and to Ihe appropriate, in the 12, Default W ellher party Is in defaull under this Agreement for a period 01 discretion of SSlP, source of electric and telephone facilllies, The S;te will be (a) 15 days following receipt of nollce from Ihe non..defaulling party w;th used by, SSLP for the, purpo~e of installing, removing, replacing: modifyi~g. respect 10 a defaull which may be cured solely by the payment of money, 01 _ma'ntaimng"ancloperating, al its expense, a_personaLcommunlcallons_seI'VJ""--_~bl- 30_days,following ,receiptof~notlca-Irom-the--non..dafaulling-party~~wilh- s~stem facility ("PCS'), including: without limitation, antenna equlpmenl. cable respect to a defauli which may not be cured solely by the payment of money, wlnng, back-up power sources (,ncludlng generators and fuel slorage tanks), then, In ellher event. the non-defaulting party may pursue any remedies related fixtures and, W appiicable 10 the S;te, an antenna structure, SSlP wUl available 10 II against the defaulting party under applicable law, including, bul use the Site in a manner which will not unreasonably disturb the occupancy of not limited to, the right to terminate this Agreement. If the non-monetal)l Owne(s other tenants, SSlP will have access to Ihe Sne 24 hours per day, 7 defaull may not reasonably be cured within a 3O..day period, th;s Agreement days per week, may not be lenninated W the defaulting party commences aelion to cure the 2, Tenn, The tenn of this Agreement (the "Inlllal Tenn') is 5 years, defaull with;n such 3O-day period and proceeds with due diligence to fully cure commencing on the dale ("Commencement Datej both SSLP and Owner the defaull, have executed Ihls Agreement, This Agreement will be automatically renewed 13. Indemnity. Owner and SSLP each Indemnifies the other againsl and for four additional tenns (each a "Renewal Tenn') of 5 years each, unless hoids the other hannless from any and all costs (including reasonable SSLP provides OWner notice of Intention not to renew not less Ulan 90 days attorneys' fees) and claims of liability or loss which arise out of the ownership, prior to the expiration of the Initial Term or any Renewal Term. use and/or occupancy of Ule Site by Ule indemnifying party. This indemnity 3. Rent Until the date which is 60 days after the issuance of a building does not apply to any claims arising from the sole negligence or intentional pennit, renl will be a one-time aggregate payment of $100,00, Ihe receipt of misconduct of Ihe indemnified party. Owner does not waive its tort nabiiity which Owner acknowledges, Thereafter. rent will be paid in equal monthly limits under Minnesota state statutes, The indemnity Obligations under th;s _' tallments of $1.000 (until increased as set forth herein), partial months 10 Paragraph will survive lennination of this Agreemenl rorated, in advance. Rent for each Renewal Term will be the annual rent 14. Hazardous Substances. Owner represents Ulat It has no knowledge 01 ffect for the final year of the Initial Term or prior Renewal Term, as the any substance, chemical or waste (collectively, .substance) on the Site that is case may be, increased by fifteen percent (15%). Identified as hazardous, toxic or dangerous in any applicable federal, state or 4. TIUe and Quiet Possession, Owner represents and 1Igrees (a) thaI n is local law or regulation, SSlP will not Inboduce or use any such substance on the Owner of Ihe S;te; (b) that n has the right to enter into this Agreement; the S;te in violation of any applicable law, (c) thallhe person signing this Agreement has Ihe authority to sign; (d) that 15, Subordination and Non-Disturbance, This Agreement is subordlnale 10 SSLP is entitled to access to the Site at all times and to the quiet possession any mortgage or deed of trust now of record against the Site. However, of the Site Ihroughout the Innial Tenn and each Renewal Tenn so iong as promptly after the Agreemenlls fully executed, Owner will use diligent efforts SSlP Is nol in defaull beyond the exp;ration of any cure period; and (e) lhat to obtain a non-disturbance agreement reasonably acceptable to SSlP from Owner shall not have unsupervised access to the S;te or 10 Ihe PCS the holder of any such mortgage or deed of trust, equipment, 18. Taxes. SSlP will be responsible for paymenl of all personal property 5, AssignmenllSubletting. Tenant shall have the right to sublease or assign taxes assessed directly upon and arising solely from its use of the its rights under this Agreement without notice to or consent of Owner, communlcalions facility on Ihe S;te, SSlP will pay to Owner any Increase In 6. Notices. All nollces must be in wrnlng and are effeclive only when real property taxes attributable solely to any Improvements 10 Ihe S;te made deposned In the U,S, mail, certified and postage prepaid. or when sent via by SSlP within 60 days after recelpl of setisfactory documentalion indicating ovemlght delivery, Notices to SSlP are to be sent 10: James G. Meyers, calculallon of SSLP's share of such real estate taxes and paymenl of Ihe real Director of S;te Development, Sprint PCS, 9801 W, Higgins Rd, #220, estale taxes by Owner. Owner will pay when due all other real estate taxes Rosemonl,IL 60018; with a copy 10 Sprint Spectrum L,P" 4900 Main, Kansas and assessments allribulable to Ihe property of Owner of which Ihe S;te Is a City, MO 64112. Notices to Owner must be sent 10 the address shown part, undemeath Owne(s signature, 17, Insurance. SSlP will procure and maintain commercial general liability 7. Improvements. SSLP may. at its expense, make such Improvements on Insurance, with limits of 'nolless Ihan $1,000,000 combined single limn per Ihe Site as il deems necessary from lime to lime for Ihe operation of the PCS occurrence for bodily injury and property damage liability, with a certificate 01 system. Upon termination or expiration of this Agreement. SSLP may remove insurance to be furnished to Owner within 30 days of written request. Such its equipment and Improvements and will reslore the S;te 10 substantially Ihe policy will provide that cancellation will nol occur without alleasl15 days priOI condlllon exlsllng on the Commencemenl Date, except for ordinary wear and wrIIIen notice to Owner, Each party hereby waives its right of recovery tear and casualty loss. against the other for any loss or damage covered by any insurance policies 8, Compliance with Laws, Owner represents Ihal Owne(s property maintained by Ihe waiving party, Each party will cause each Insurance polic~ (including the Sne), and all improvements located thereon, are in substantial oblalned by II 10 provide thaI the Insurance company waives all rights 01 compliance wllh building. life/safety, disability and olher laws, codes and recovery aga;"sl the other party in connection wIlh any damage covered b~ regulations of applicable govemmental authorities, SSlP will substantiallY such policy, comply with all applicable laws relating to its possession and use of the SlIe, 18, Maintenance. SSLP will be responsible for repairing and maintaining the 9, Interference. SSlP will resolve lechnlcal interference problems with other PCB system and any olher improvements installed by SSLP at the Site In a _iPment located at the Site on the Commencement Date or any equipment proper operating and reasonably safe condition; provided, howeve r if any such becomes attached to the S;te at any tuture date when SSLP desires to repair or maintenance is required due to the acts of Owner, its agents or additional equipment 10 the S;te, Likewise, Owner will not pennn or suffer employees, Owner shall reimburse SSLP for the reBSonable costs Incurred b~ the Installation of any future equipment which (al resuits In technical SSLP 10 restore the damaged areBS to the condnlon which existed interierence problems with SSLP'slhen existing equipmenl or (b) encroaches immediately prior therelo, Owner will maintain and repair all other portions 01 onto the S;te, the property of which the S;te is a part in a proper operating and reasonabl~ 10. Utilities, Owner represents thaI utilnles adequale for SSLP's use of lhe safe condllion, Sne are available, SSlP will pay for all utilities used by II at the SlIe, Owner 19. Mtscellanaous. (a) This Agreement applies to and binds the heirs, APremisesand Use. OWner leases to Sprint Spedrum L.P., a Delaware _ned partnership iSSLPj, Ihe slle described below: I Check appropriate box(es)] )( Land consisting of approximately ~ square teet upon which SSLP will construct its ~equipment base station and 0 antenna strudure; o Building interior space consisting of approximately _ square feet; o Building exterior space for. attachment of antennas; o Building exterior space for placement of base station equipment: IrTower antenna space between Ihe~ fool andiOOfoollevel on the TOwer, R Space required for cable runs to connect PCS equipment and antennas, - . ,successors, executors, administrators and assigns of the parties to this Agreement; (b) this Agreement is governed by the laws of the state in which the Site ;s located; (c) If requested by SSLP, Owner agrees promptly to execute and deliver to SSLP a recordable Memorandum of this Agreement in the form of Exhibit B; (d) this Agreement (;ncluding the Exhibfts) constftutes the entire agreement between the parties and supersedes all prior written and verbal agreements, representations, promises or understandings between the parties. Any amendments to this Agreement must be in writing and executed by bolh part;es; (e) If any provision of this Agreement is invalid or unenforceable with respect to any party, the remainder of this Agreement or the application of such provision to persons other than those as to whom it is held invalid or unenforceable, will not be affected and each provision of this Agreement will be valid and enforceable to the fullest extent permitted by law; and (f) the prevailing party in any action or proceeding in court or mutually agreed upon. arbitration proceeding to enforce the tenns of this Agreement is entitled to receive its reasonable attorneys' fees and other reasonable enforcement costs and expenses from the non~prevailing party. 20, Non-Binding Until Fully Executed, This Agreement is for discussion purposes only and does not constibJle a formal offer by efther party, This Agreement is not and shall not be binding on either party until and unless H: is fully executed by both parties, The._ following Exhibits are attached to and made a...part of this Agreement: Exhib~s A and B, OWNER: City of Arden Hills By" Name: Dennis Probst Its: Mayor Date: By: . Its: City Administrator Name: Joe lynch Date: Tax No,: 41-6008992 Address: 1450 West Highway 96 Arden Hills, MN 55112-5794 Sprint Spectrum L,P, a Delaware limited partnership By: ._Its: Director of SiteOeveJopmenL,_____ Date: e e e . EXHIBIT A-1 . Site Name: Arden Hills Water Tower PCS Site Lease Agreement Sne I. 0, MS14XC859A ate Description , 'lIIIII!te situated in the City of Arden Hills, County of Ramsey, State of Minnesota, commonly described as fOllowJ: Property Leoal Description: The North 240 feet of the East 150 feet of the Northwest One Quarter of the Southeast One Quarter, (subject~o roads) in Section 27, Township 30, Range 23, Ramsey County, Minnesota, , Leased Premises and Access Easement Leoal Description: .ll"ASr.D PA'r..v/s.rs .ll"tZi"c .DrSCH/.P?"/o...v.' _______._,__._n--.________________________ __,___ _ lllat part 01 tho _ On. Ouarlot of tho Southoaot One Quorter of Section 27, Town....ip JO. Ra"98 23 dncribed os IoIlowe: Tho South 20,00 feet of th. _ 220,00 feet 01 tho Wool 20,00 _ of tho Eoot 94,00 loot of oaid __ 000 Ouarter of tho Southea'" On. Ouorter of Section 27, Townahip .30. Range 23. Ramooy County lIinnooata, Accrss rASr..vrH7' "crt;;t"c .DrSCH/.I'7'/O...v.' e A 20.00 foot ingt'Ol and egrea ~ 0't'W. under. ond aCtO.. tho North_t One Ouart.r of tho Southoaot One Quart... of Section 21. TOWMhip JO. Ran,_ 23. The cent... line of said 20.00 fool inqron and "9.... 00_ i. __ oa fol_: Commoncing of tho Eat 0_ c....... of of Said Section 27: thonce South 89 d_ 39 minut08 27 _ Wool on on oaoumed beori"9 oiol'lO tho North line of tho N_ On. Ouart.r of tho Saulhooal 000 QuartO!' a dialance of 140.00 loot to tho point of b09inning: lhonco South 00 ~ 36 m.._ 42 _ EGot a dietonee of 175,17 foot: lhonco 01ol'lO a tonqenliol curve concave to the norttaeo.t hoving a radiu. of 35.00 feet. a c_1 0"910 of 89 ~ 4J min_ 31 _ and arc Ion9lh of 54.8 I loot. a chonl dieto_ of 49.38 foot and a chonl beori"9 of South 45 d"'J_ 28 minuloo 38 __ Eoat: t_ North 89 dog.... 39 minutes 27 _ Eoal a _. of 11, I 8 feel and lhonl t"",,_"9. A/i'rA,' THE PROPERlY CONTAINS 30.000,0 SQUARE Fin OIl 0,69 ACRES, ..t&sr A/i'rA.' THE LEASE ARQ. CONTAINS 400,00 SQUARE FEET OR 0,01 ACRES, Lessor Initials I( SSLP Initials .te: Lessor and SSLPm~y, at SSLP's option, repla~ this ~xhibit ~i~h an eXh,ibit selling forth the legal descri~tion of the property on which the Site IS loceted and/or an as-bUilt draWing depicting the Site, : '[Use this Exhibit A for pes Site Agreement, Memorandum of PCS Site Agreement. Option Agreement and M~morandum of Option Agreement.) , . I 0 I; r I G e I! u > 'G il 1 . ~ - G' "G . . . ~ . j~~ . . . f ~ \ I \ .I ~ ::i \ I ~ ~~ \, i f= ...~ \, U:ol::D:iij / w~:::' \. ~;! I '. \, i '!-I-jlfl \, / ~-%5 ,_.. _. ___.IL \, ,I .. %;:\ tIl oz Z ~~ .-. -------- --------"--- j ! .. /1'1 w >- in Wi .~ Hn ~ I.. I e I 'I ,G " " r. '5 i ~ ! f-z ( j c J - I . J! " " ~ I I!' ! I ~ I, / ~j II !: I'" I ! II 1i'" ~ I "II.q -I,ljl- i ~ Ii! i 'II II 'Il'ill. I I U ! I'I:pl;I!lr;i ~'I I . '11.1: III in ,.!IIIP! I ~ ~f ~ ; . !!:jll' : II i!ill ~ II. I i iI I it = G ~ !Ill" ", j. . !',;II, ~ r4Ji nI' ~'pl'l~l {Ii ~li!!ii~I!1 !i!i~ !!!!i!!! !I~ ~I ~ II h ~ n 111 '<' ti e .>' ..", ~. iZ" 4 -oji : ~ .!! .!! lij II . h = l!I I ~ :5 :E if . ~ ,= ~ , G 3 %0 . EXHIBIT B . Site Name: Arden Hills Water Tower PCS Site Lease Agreement Memorandum of pes Site Lease Agreement Site I, D,: MS14XC859A e This memorandum evidences that a lease was made and entered into by written PCS Site Lease Agreement dated , 1999, between City of Arden Hills, a Minnesota municipal corporation ("Lessor") and Sprint Spectrum L.P" a Delaware limited partnership ("SSLP"). Such Agreement provides in..part that Owner leases to SSLP a certain site ("Site") located at 1230 Red Fox Road, Arden Hills, MN 55112 and also known as PID # 27-30-23-42-0001, County of Ramsey, State of Minnesota, within the property of Owner which is described in Exhibit A attached hereto, with grant of easement for unrestricted rights of access thereto and to electric and telephone facilities for a term of five (5) years commencing on , _' which term is subject to four (4) additional five (5) year extension periods by SSLP, IN WITNESS WHEREOF, the parties have executed this Memorandum as of the day and year first above written, "Lessor" City of Arden Hills "SSLP" Sprint Spectrum L.P, By: ~ By: Name: Dennis Probst Title: Mayor Name: James G, Meyers Title: Director of Site Development Address: 9801 W, Higgins Road, Suite 220 Rosemont, IL 60018 e:. Name: Joe Lynch Title: City Administrator Address: 1450 West Highway 96 Arden Hills, MN 55112-5794 Lessor I nilia Is III SSLP Initials . Attach Exhibit A - Site Description . . ....... LESSOR NOTARY BLOCK: STATE OF MINNESOTA COUNTY OF RAMSEY e The foregoing instrument was acknowledged before me this day of Dennis Probst as Mayor of City of Arden Hills, a Minnesota Municipal Corporation, on behalf of the corporation, , 2000, by (AFFIX NOTARIAL SEAL) (OFFICIAL NOTARY SIGNATURE) NOTARY PUBLIC - STATE OF MINNESOTA (PRINTED, TYPED OR STAMPED NAME OF NOTARY) LESSOR NOTARY BLOCK: STATE OF MINNESOTA COUNTY OF RAMSEY The foregoing instrument was acknowledged before me this day of , 2000, by Joe Lynch as City Administrator of City of Arden Hills, a Minnesota Municipal Corporation, on behalf of the corporation, . (AFFIX NOTARIAL SEAL) (OFFICIAL NOTARY SIGNATURE) NOTARY PUBLIC - STATE OF MINNESOTA (PRINTED, TYPED OR STAMPED NAME OF NOTARY) SSLP NOTARY BLOCK: STATE OF COUNTY OF The foregoing instrument was acknowledged before me this day of , 2000, by , Director of Site Development of Sprint Spectrum L.P., a Delaware limited partnership, who executed the foregoing instrument on behalf of such corporation, (AFFIX NOTARIAL SEAL) (OFFICIAL NOTARY SIGNATURE) NOTARY PUBLIC - STATE OF e (PRINTED, TYPED OR STAMPED NAME OF NOTARY) , Planning Case 00-06 Joann Kulman 3279 North Snelling Avenue Minor Subdivision and Variance . III- . ~ . , " 6_ _I N 300 0 300 600 Feet A , , P.... . '.. ... 1111I II " - CITY OF ARDEN HILLS MEMORANDUM DATE: January 31, 2000 Mayor and City Council J) Nancy Randall, Assoc~:;';:r TO: FROM: SUBJECT: Planning Case #00-06, Minor Subdivision and Variance Joann Kulman, 3279 North Snelling Avenue Request, The applicant is requesting approval of a minor subdivision to split one parcel into two parcels zoned R-1, Single Family Residential and a lot width variance (85 foot wide lot, where 95 feet is required) (Exhibit A), Background. The applicant wishes to subdivide the property and sell parcel C to the neighbor to the south. Parcel B was combined with Parcel A previously and currently serves as access for the existing house, A similar subdivision was reviewed on this property in 1988 with Planning Case # 88-13 (Exhibit B), At the time Parcel C was proposed to be smaller (85 by 165 feet), The Planning Commission reviewed the proposal and recommended approval to the City Council with conditions, The applicant withdrew the application prior to the City Council meeting, Parcels A and B are currently served by water and sewer (Exhibit D), Parcel C has water available from Snelling Avenue, The sewer, however, is not available to this lot from Snelling, An easement will be needed from either Bussard Court or the West Side of Parcel A (along the lake) ifparcel C is not joined to the existing parcel to the south, Park dedication, Park dedication has not typically been paid with the relocation of a property line, If Council approves this as a separate parcel, park dedication would need to be determined, Variance. The dimensions are met, except the lot width. The applicant currently has a 85 foot wide lot where 95 feet is required, Parcel A requires a variance for lot width, Parcel C only requires a variance if it is not attached to the property to the south, Deadline for Agency Actions. The City of Arden Hills received the completed application for this request on December 6, 1999. Pursuant to Minnesota State Statute, the City must act on this request by Thursday, February 3, 1999 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The additional review period would extend to Monday, April 3, 2000, The City may, with the petitioners' consent, extend the review period beyond the Monday, April 3, 2000, date, Lastly, ifthe City denies the petitioner's request, "".it must state in writing the reasons for the denial at the time that it denies the request." - Recommendations. The Planning Commission recommends approval of Planning Case #00-06, Minor Subdivision and Variance for Parcel A, subject to the following conditions: 1. Create a 20 foot wide private sewer easement for sewer access to parcel C, or that Parcel C be deeded directly to the property owner to the north, If the 20 foot wide private sewer easement is needed, a variance shall be granted for parcel C, 2, Rice Creek Watershed District approval, Updates. Staff would recommend adding condition three, that the subdivision be recorded in the form of a Registered Land Survey, The applicant has informed staff they will be selling Parcel C to the neighbor to the south (Rolf Engel property) to be connected to their property, If this is the case the sewer easement and variance will not be needed for parcel C, Parcel C would have to be connected to Mr. Engel's property as part ofthe recording, If condition number one remains as recommended, staff would recommend it be modified as follows: 1. Create a 20 foot wide private sewer easement for sewer access to parcel C, or that Parcel C be deeded directly to the property owner to the north, If the 20 foot wide private sewer easement is needed, a variance shall be granted for parcel C, and park dedication should be determined by City Council. - To accomplish this the applicant will need to supply the City with deeds showing a transfer from Parcel C (Kulman) to South Property (Engel) and Parcel C (Engel) to South Property (Engel), Staff recommends an additional condition that no building permits be issued for Parcel C until connected to the lot to the south (Mr, Engel's property), - ""'II!':: . e ~TI~IC.A.T. 0fI euRYIIY' For: Joann Kulman 3279 No. Snelling Ave. Arden Hills, MN 55112 651-633-7094 ~~ Parcel A The South 85 feet of the North 925 feet of that part of Government Lot No.2, in Section 34, Township 30, Range 23, lying Westerly of the west line of the highway known as Anoka Cut off, Qccording to the United States Government survey thereof on file Qnd of record in the office of the Register of Deeds in and for soid County of Ramsey and State of Minnesota, except the East 390 feet thereof. PQrcel C The East of 390 feet of the South 85 feet of the North 925 fe,et of that part of Government Lot No.2, in Section 34, Township 30, Range 23, lying Westerly of the west line of the highway known as AnokQ Cut off, occording to the United States Government survey thereof on file ond of record In the office of the Register of Deeds in and for SQid County of Ramsey and State of Minnesota. PQrcel B The East 20 feet of Lot 11, Block 1, Bussard Addition, together with a perpetual easement to use road QS set forth in Document Number 30236. SNEWNG AVE, .I (Anoka Cutoff) r----=-840-:::~tr-------- ( I I I I I I I I n N a:: c5 n I- ..t n 0 Q) Vl N .... .3 .... c Q) E I E I ~ I a <.? I I I .... I I I a Q) I I I .= I I I =e I I l- I I I a:: I 0 :;) z I I 0 I \ u '~ I I I I- ," VlO I ~~, I I I I I I 0 I I a:: I <( I Vl I Vl I :;) I I m I I I --.. / ..-- ,-, '-' I r-- /-, L_J /-, 'L._ .J <-t' - /-, L_J /.....~ L.I._ ~ < I " , ,'I \' I I ,'I \' I -- , --' I ,,,.... L.l.J I I I I I I I I I I I \ .~r ~-1 tf~ f--~' 1.30- t ;.. -42.1- 24.0 III N 1 ". '" ,-- f-- ,-, '-' . --> ------- '" '" ,-- f-- ,-, '-' __~ N o c:i -----~ n - . -, ,u f-- e} t- , Vl --> ~ ------- 'v. , , ,u fu ,-, '-' . .-> \ ------.., I " , . . ,-- NOO.33'OO.W 150.01 P~ca B 150.01 SOO.33'OO"E IX) Ol fu ..t ,-, <>> '-' . u> ,u ,u fu ,-, '-' , --> ~-- ~ ,-. ,-, ,-- f-- ',-.. ..._~ , n> NOO~3'OO W . 85.00 PARCEL C 33,150 sq,ft, _w, line 01 ~. _ ~a.rt 490 1'1. 'j , 85.00 J NOO.33'OO"W PARCEL A ..., ;o~ 20.2 .... ..1i.1. ".>-11.3 ~"IOi21. 1 Ii l I o I ~;I i 1i t& Ii 30.0 .... ;tI r;; ~ , I I I I I :~~,~ ~" ~ 99671 ,I \ ~. ...;....-- LAKE E. G. ~UQ .~&, INO L.ANQ ~~YI""'oR& 'Ie~ ~)(INc!1l"~ AVI. NQ. c:,,;ae~1 1=1"'116, l'!1INNleoTA e,e,~I04-~~t "'L~'e6-tt&6 Scale 1" 60' I 0 Denotes Iron Mon Bearing Datum:Assumed.1 Job No. I hereby certify that this survey, plQn, or report WQS prepared by me or under my direct supervision and that I am Q duly Registered Land Surveyor under the IQWS of the State of Minnesota E, G. RUD &, ~,S,S"A INC 6::'-"67 J~ Date f-7-I1 Registration No 1'''''',$ . - .--~---~ \ N o c:i Ol n n N a:: o n I- I- Vl ..t ~ 'J Q) Vl N .... o ...J lJ ..... c: Q) E c: L- Q) > o o (\ i .... a ...; .... 1/1 N Ol .c .... L- a z Q) .c .... .... o Q) ,!: .c .... ::l o Vl / Ie..... <ll '"' I , :.;..;- -- JoHANNA m ~ -. G"' -. -+- ~ z ~~ <:; l_ J , }-' '" l.. , .. r.. .. ..... ,-, ... '!.. '-" I ( ., -.... ,I . ,., '" - - I -- CG '-'.l.:JI.'.1. l""'I.' .1\....1-\.J..n, UJ.1 ~UKV E Y' For: ~ KULWIN Paroel A The South 85 teet ot the Horth 925 teet ot that part ot Government :Lo,t ,!No., 2, in Seotion 34, Townahip 30, Range 23, lYing weaterly ot the weat linB ot the bigbway known aa Anoka Cut ott, aooording to the United Statea Government aurvey tbereot on tile and ot reoord in tbe ottioe ot tbe Regiater ot Deeda in and tor aaid County ot Raaaey and State ot Hinneaota, exoep~ tbe eaat 165 teet tbereot. Paroel C Tbe Baat 165 teet ot the Soutb 85 teet ot tbe Nortb 925 teet ot tbat part ot Government Lot No.2, in Seotion 34, Townabip 30, Range 23, lying weaterly ot the we at linB ot tbe bigbway known aa Anoka Cut ott, aooording to tbe United Statea Government aurvey thereot on tile and ot reoord in the ottioe ot the Regiater ot Deeda in and tor aaid County ot Ra.a.y and State ~t Minneaota. Paroel B The Baat 20 teet ot Lot 11, Blook 1, Buaaard Addition, together with a perpetual eaaement to uae road aa aet torth in Doouaent Number 30236, o Scalt: fll=..iJL Book 18 10" t.4 Job 1/0. 86lD6 S.LLING AVE. , '- "" N " ...... J ,Q "" ... :.l '" .. ) ~ .... .... ,: ,0 -t I~ .. ~ VI 0 "" U - ,I 0 -..I .. I " t .. .... :; -.. ... o':iN 0 \!l lJ ..... 0 " c: (!) '- - J: ..... .. ~, r.... ' Bear' s shown are an an as lln~b'y cerh~y !hal/his flan,surVty or rtporl was prepona' b.v mt or undlr m.y dinel sUf!lrvision and Ihal I om a duly Rt.jisltrtd Land SiJrv~or unatr the lows or Ihe Slale o/' MmntsolQ. Doflft th,s ~p" ob.r or ~ J 1,g...M...., , I?t islrolion No. /9.2/3 (Anoka Cutow> S ,. n',o' E 85 U. I Z . I I je.J I I ~.J<. / I I / I ::::-""',.;:--- ..,~ ~Joh4/1nl1.- Lak'- E. q. RUD I SONS, INC. LAA/O SURVE Y'ORS 9560 Lt.K;n(don Ave, N. Circle Pinlt.J Mn. 55014 nt, 78' - 555~ ~ 'F. 0"" -. 0+; ~ \J -:+ - - ". 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Range 23. lying Westerly of the west line of the highway known as Anoko Cut off, according to the UnIted States Government survey thereof on file and of record in the office of the Register of Deeds in c;md for $(lId County of Ramsey and State of Mlnnesot<l, except the East 390 feet thereof. Porcel C The Eost of 390 feet of the South 85 feet of .... the North 925 feet of thot port of .s Government Lot No.2; In Section 34. c: Township 30. Range 23. lying Westerly of 1Il the west line of the highway known os ~ Anoko Cut off, aceording to the UnIted !1 Stotes Government survey thereof on file 8 and of reeord In the offiee of the Register of Deeds In and for sold County of Ramsey and '0 _e of Minnesota. 4) ,!; .1 B The East 20 feet of Lot 11. Block 1. Bussard Addition, together with 0 perpetual easement to use rood os set forth In Document Number 30236, " '" 0: g of " .; . <II '" '" -C to o z \ " I I I I I I I I I I I" I I I I I I " I " " " w o d N 0 d .. " PARCEl C 33,150 sq.ft. " '" 0: d " 0- 0- ~ of " .; Ji '" -0 ~ - 0 . E ~ 0 <:> - 0 - PARCEl A on N .. -c 'S z . ,s .. . ~ -c -; 0 <II I ~ ~ . N 300 w 85,oll 'n ,.. ," f.. ,', '.' g d " -~t 1-- ,', .... '.' --. '" ~ --, , ,-- ,', '.' I r-- f.. ,'. '.' r, L_" r, i.._~ <c ::1: .. '" .. ,-- of ,', .. --' r, L." NOO"33'OO'W 160,01 P~8 150.0'1 ,:s_ SOO"33'OO'E , " " , " , , " u' ,-- ,.. ,,- u. In <(::'.. ,', '.' n' ,-- ~ ~:~ Ji ~ 99671 o Denotes Iron Mon Bearing Datum:Assumed Job No. JOHANNA ;1 reby certify that this survey. plein, or report was prepared by me or under my direct supervision and that I om a duly Registered Lond Surlleyor under the lows of the State of Minnesota ~.J~/NC Date /""'4 Registration No .9'~8 LAKE .. G. RUe> . ~, INC l,ANCl eu~ 91N I-II~TQN AYII, NO, C::l1llq... PIN_, MIMI..".... "11>1"'-">1. '!III;, ,....... ~ ~- o o I o \f" ~ - J ... :s " - -- - DEC-22-1999 10:29 612 ~~rb;llt) ~ MEMORANDUM BRW .~_.," .l'6u=1:&"""""'I.E:~........c:::t:IMP..UN A. DAMES &. MOORE GROUP COMPANY BRW 'Jbresher ~(:r S(I\~~ 700 South1.lbin:L~t SOllth Minneapoli&j.~diMMilmc!>()ta 5:;415 Phone: (6&l!:;l 37lHmlOlcl I'llX: (612~1l1lml3V.lll~ F"" \'\I'W\V.bl"wilH'::.c::nrl' To: Nancy RaIIdaIVArden Hills Fire:379S100S2001 From: Greg BroWll Date: December 21, 1999 Subjed: Planning Case 00.06 3279 North Snelling Avenue I have the following comments reg3Iding the proposed lot split for Joann Kulman, 3279 Nortb Snelling Avenue, Based upon review of utility masterplans, the proposed lot split would require a utility easement to provide W8teT and sewer service to Parcel C via Bussard Court, There is no existing sanitary sewer in Snelling "venue. Water main exists in Snelling Avenue however it would be desirable to have the water service come from Bussard Court as well. If you have any further questions please give me a call, U;'~UI..\P1..ANNlNG\1JLh\~..Ma.1 Offices worldwide TOTAL P,01 " + - 'OHANNA w.s. "".. + - . . . . . . . .,71.' . . . . + . . . y.>- I . I~. -11.1 =,,_-=o"'=_.~.. ..,,,....c..,.~...,,-'-=.._--~~"';;o;.=_~ .' I (L~) ! 1 71-. ,. 2 t (30) t/I, LANE . . 13.......0 , (34) .. .. ~ I 1t.,Q 1# '5 2(5) " ( 7) (&:) , -I 4 3 10,"; I ~ , DI 0 , .. .. 07, l ~ , (~) (II) - 14 l~ . ~ q" .,,, .,,, _s t . -- ~ i!-) ~ s. '0 t ..,..~ - ~ ~52""" E.~'" (I) I,~ , O. (z~ c; v V 85'7cc, .3 \ (3) 0'0 -8 '?- / if 4, ~ ~ ~ .. ' /. J 1. ~, ~ B 05) , ~,,~~I't" I () ooc.... "J6GtUa I ... "".''7.I8'T'~.iT'''''~ , , . <) {.'1G"C.} A/ :€t :-----' I i \"JOP~' ~ i I ~ ! '1~ I ! I I' I.t I ~ ....tl~" I ~ -. 1<'- I I J I, , I ~ IL 01 I 1 I : , i ~ I I ! c(,(,) (1,16-\ & ~ . II- :ts I' , 1 , , e e tt CITY OF ARDEN HILLS DATE: MEMORANDUM January 24, 2000 TO: Mayor and City Council FROM: Joe Lynch, City Admiuistrato SUBJECT: 2000 City Events Task Force Bac~round The newly formed City task force working on special events for the City is still recruiting members to assist it on various sub-committees, particularly those related to planning for the City's 50th Anniversary celebration in 20001. Recommendation Councilmember Aplikowski is recommending that the Mayor appoint and seek Councilmember ratification of two additional members to this task force: . Mr. Tom Ostby, 3517 Siems Court . Ms, Loann Crepeau, 3517 Siems Court In a related note, the Council may wish to acknowledge the resignation of Tom Goserud from the task force, due to prior commitments,