The URL can be used to link to this page

Home My WebLink AboutCCP 02-14-2000 - . . FILE CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 AGENDA CITY COUNCIL MEETING, CITY HALL MONDAY, FEBRUARY 14,2000,7:30 P.M. City Philosophy To provide a basic and necessary scope of quality services through the innovative and purposeful use of physical, financial and human resources. 7:30 P.M. 1. CaD to Order 7:30 P.M. 2. Approval of Meeting Agenda 7:30 P.M. 3. Approval of Minutes a. January 31, 2000 Regular Council Meeting 7:35 P.M. 4. Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City COWlCil and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its nonnal sequence on the agenda. a. Claims and Payroll b. Res. #00-06, Establishing The Fee Schedule For 2000 c. Water Quality Task Force, Appointment of Wilhelm Reindl, 1233 Ingerson Road d. Res. #00-09, Resolution Approving Bingo Hall License Renewal Application e. Res. #00-10, Resolution Approving St. Mary's Charitable Gambling Bingo Hall Premises Permit Renewal Application f. Res. #00-11, Resolution Approving North Suburban Youth Association Charitable Gambling Premises Permit Renewal Application g. Res. #00-12, Resolution Approving Circle PineslLexington Lions Club to Conduct One-Day Off-Site Gambling PHONE: (651) 633-5676 . FAX (651) 633.7839 AGENDA - PAGE TWO ... . . CITY COUNOLMEETfflG,OTYHALL MONDAY, FEBRIARU 14, 2000, 7:30 P.M. 7:40 P.M. 7:45 P.M. 9:00 P.M. 9:10 P.M. 9:20P.M. 5. Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Cowtci~ please stale your name and address for 1he record, and a brief summary of the specific item being addressed to the Cowtci~ To allow adequate time for each person wishing to address the Counci~ we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Cowtcil prior to the meeting, or as bench copies, to allow a more timely presentation. 6. Unfmished and New Business a. 2000 Street Improvement Project, Appointment of Task Force b. Pay Request #4, Arden Manor Park/McCIung Drainage, Nadeau Utility, Inc. c. Planning Cases 1. Case #00-01, Bethel 2. Case #00-08, State of Minnesota, Temporary Structure 3. Case #00-09, Bloom, G1enview Ave., Variance 4. Case 00-10, Tony Schmidt Park, Ramsey County .. 7. Administrator Comments 8, Council Comments 9. Adjourn The above times may vary depending upon length of issue discussion. . . . . BRW A DAMES&Mi:lriREGROUP-CoMPANY BRW Thresher Square 700 South Third Street Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 To: From: Date: Joe Lynch Copy: File: Greg Brown January 17, 2000 Subject: CSAH 96lHighway 10 Interchange I am enclosing 11" X 17" sketches of the two most recent interchange alignments developed for the CSAH 96lHighway 10 Interchange area. Jim Tolaas has seen both of these alternatives and is willing support either however, he thinks that MnDOT will ask the City to participate with the acquisition costs for Design 2. He was unsure if MnDOT would ask the City to participate with costs of the ramps in either alternati ve. I have listed some items to consider while reviewing each schematic design. Design 1: * * * * Provides partial access - the movement from CSAH 96 to SB 10 is not provided. Property Acquisition - some property would be needed from North Heights Church for the ramp from NB 10 to CSAH 96, impacts to 1 or 2 properties along TH 10 as well. Both intersections would likely need to be signalized due to the large amounts of left turning traffic. This would mean that four traffic signals would exist between I35W and Snelling Avenue on CSAH 96 (I35W, West Round Lake Road, West TH 10 ramp, East TH 10 ramp). Wetland Impacts in southeast quadrant will likely require mitigation. Design lA: * Same layout and impacts as Design 1 with one exception. The Old Highway 10 alignment is revised to provide a better approach to the intersection with CSAH 96. This modification requires the acquisition of the western most lot in the neighborhood on the northeast shore of Round Lake and a portion of the adjoining lot. Design 2: * * Provides full access Property Acquisition - approximately 21 mobile homes and 6 single family homes impacted by this alignment in the northwest quadrant. Some property would be needed from North Heights Church (same as design 1). U:\WPDOCS\ARDENHIL\PUBLICWK\HY96HYIO\ALIGNALT.MEM . . . Memorandum January 17, 2000 Page 2 * Both intersections would likely need to be signalized due to the large amounts of left turning traffic. This would mean that four traffic signals would exist between I35W and Snelling Avenue on CSAH 96 (I35W, West Round Lake Road, West TH 10 ramp, East TH 10 ramp). Intersection ofTH 10 ramps and Old Highway 10 geometry is undesirable (70 degree skew, curve near intersection approach, proximity to Round Lake potential problem). Wetland Impacts in southeast quadrant will likely require mitigation. * * U:\WPDOCS\ARDENHIL\PUBLICWK\HY96HY10\AL1GNALT.MEM . . . PLAN 1 PLAN 1 A PLAN 2 COST ESTIMATE FOR TH96-1 0 PLANS ARDEN HILLS, MN 1/28/00 UNITS QUANTITY PRICE COST AREA acre 6.57 LENGTH OF RAMP m 905 $656.00 $593,680.00 BRIDGE UNDERPASS' m2 173 $431.00 $74,563.00 SIGNALIZED INTERSECTIONS each 2 $150,000.00 $300,000.00 HOUSES each 1 $150,000.00 $150,000.00 MOBILE HOMES each 0 $80,000.00 $0.00 TOTAL COST $1,118,243.00 AREA acre 7.65 LENGTH OF RAMP m 1221 $656.00 $800,976.00 BRIDGE UNDERPASS' m2 173 $431 .00 $74,563.00 SIGNALIZED INTERSECTIONS each 2 $150,000.00 $300,000.00 HOUSES each 1 $150,000.00 $150,000.00 HOUSES each 1 $200,000.00 $200,000.00 MOBILE HOMES each 0 $80,000.00 $0.00 TOTAL COST $1,525,539.00 AREA acre 11.87 LENGTH OF RAMP m 1685 $656.00 $1,105,360.00 BRIDGE UNDERPASS' m2 346 $431.00 $149,126.00 SIGNALIZED INTERSECTIONS each 2 $150,000.00 $300,000.00 HOUSES each 9 $150,000.00 $1,350,000.00 MOBILE HOMES each 9 $80,000.00 $720,000.00 TOTAL COST $3,624,486.00 . EXPANDED BRIDGE AREA = (LENGTH OF UNDERPASS) . (2.4m) PLOT DATE. ... · . n 14, 2000 7. .53am 0tSK FILE NAWE:' ( ~~ _ . ".01) R.\TH ~ ~ ~ ~_.- - .....-.__. . ._.--t" . . 96\2988A03\p1 anshta\eldb -pl1.dwg -.' . 7' - .-. . ._~..:' .-.-.. . . -. .----. .-. .-- .. ---.-. ------- . -. . .-. .-..... :;=-.-. --..... .----_._._-_._._~._._._---- '.' .' ," ,(, ~\Jd~~U~~~~~;; " ,'- ,<,F' ~1' .=", ~~ <0.; , C ' ~ ~ ~ ..4' Q~ ~ ~; _ '~I1F ,. 'T,= ~~~l.."~ U~~,'3! " 'rJd.r" U U:'.Irr OW, n:p. :"i'.Fl ~tl I j(i. !.' mL~~~ a~~'i,a. Ui ~=o :~ !Ug U i'~ ,~~~H,1_i~~~~JI~~rr Qrr"3~I~! ~Q 'lfuaJ~ ~1lF$u""~ .Um-,;; ,:,!?-~ , ~~'Jb..~':I(1,,~"tD"" O~ + V,. ~ ~ 4 'If II .) . "..... /" ~~~ " 'ff"':' "",,~,,~~ ~" ,,-{..~-,'I'.h r:,!i/: ~;r,~ ~~''1.(_~/A . !I3.",,~AC ",' ., .Jd-~l .,., "'" ' . ~ .. ' ~j/< ~ ' ~, ,~ , 'Q''!.'i " ." , ~. ~ 11J'''' I' . . + - . A:; ___._._o.!' . --.." ,::;;ii::::::::=:> ' r-'-'- -, ....-. ' , '0 ' = " .. .,'~ ~ ~ .. ~. . JI'....../Y '~'.' ", T Ij/' .:. . .",," ".~A';Y ), I~^T :.,...--. 19' e //y JP // -~ . -~ == --.-. ""-_. . .-. . 0::.-- I ~ I ~ ~-- ~ ~ - \~ \ ~ _____ 11M - ---- ------\--~It~ \ --- ~- .......... ..-L ~. . frD fl :J 1il2 ~~ ~ ~ !- ~ I 21 ~ ~ ~ 8~ ~n~ i~ i! .... ~ ~ '-. l- " ~~~ "'..., ... ... ~'in!n ! a~~a~~m! I ... .. '; r~ I U>!l~- . ~~~In ~~d6 ; m!l~ ~ ~~i~~ ~ ~U~! ~~~~~ ; ~a~~ ... ~r::-t~ a~~~ .. " ) .. \ ? ... ) .. ... I .0.., .. - ... // , r--y.... ~ I ;:.:' IlIJ /( fJ ':.~~~,. , ; ",j; ; /''_'_. ~ 'f h /".........l/Il/ JI. ~"dJ! (j ~ '~ ... . . .- .. OJ 1::0 i ~ h~! ~ lelb ~ U' ," B . " " 9 +~+ & "V"/: ~. + . ~ , . (20- W /. i I tf}.~ ,,\~~.~1 ~ ,,,~......, - ''\ I " " ~ n.. ~~ o "'Ii! 1:;- a'" !i!~ E~ ----- ---------------1----------- -- ! i i I i , , , I I , I , , , ! I ) ~/:I <:::, ,," , \ , \ , \~, nr' .... ,.lJlr II I " , " \ .\ II1tif "" ; ~dl I I Pt=F: a. . \11.UI\ll I II... I I.~,I I' I 1'1 . . f~ _f!;l 5 s'!i! '1% ...- g:1; , a- - . ;c _:: 1-1- . ~\~ : t+t ~l --- I . . I I J : -LE. :1 Ii " _L . PLOT DAlE' Ja . n 17, 2000 ~~ ~ ~ i ! Ire e ::JlII~~~~1i! :-' ~ I ~I ~ ~ ~ ~~ III i!la if" -liQ y,z !! . ~ ~ ~!~i~~I~ ! llz~a~1J ! i I Wlil!- ~~~i!li!i :~!;S dili~ ~~m ~I'~~ MI~ ~a~ Sc"'~ g~illi i ~ ~ ~ . . )> OJ ~::c i ~ e HI; j Dill f~ i!il . a.~ 0" -Ii! '1: 11:- l\"~ f i ~I !il;! 1= Ii!~ .1 ~- . 3: 50pm DISK fiLE NAI.l E' (14.01).. \~ . ...96\2988AOJ \planshts\e)Clb- pl1o.dwg .-.-- ._--" .-.--+- -.-'-+-- ;':'-- ._--" ;:;0--' .-. )> ---------------T------ I ------- I .. I I I i I I . . . . .-. + ----.....---+-. P. I I I . .' I 0 0 Ii' . ., 00 I- , . I ;..1:, I .. I . 0 . /") I . / I I . .; / . j/ "') I . I I 0 I I 0 I' " " II 0 . . . .~/ ~/ ,,~ ,F f . {I . o . PLOT DATE' Ja . n 14, 2000 . . 7: J8am DISK ~LE N AME, (14.01) R, \lIt.S\2." AOJ\,pIClnlhts\exlb '\; -pl2.dwg mnm~ I ~~ ~ ._--- . . . -.--.-. - . . - - . ~ .-.-- .-.-- . ._--- ._--" . "-.--+" .-.--+" ~. . . .-.--+" .---+- . ~ ~ i ~ ."" \ \\ \ \ "~ ~ .-. III 0 ~~ ~ i ~~ ~~ i'- ~ ! ~I 8 ~ ~ ~~ o ~ = C <II r~ ~ He f!i ':1- N r~ W!il~; ;;~~!i~iI ~I~~~ ~ S!!a . c!il~ I ~ ~ ~i~i~~! 2 ~~ ~ !~ ~~~~~ !!~~a ~a~e 2i:; a~~~ . ~ ~ ~ i . . > OJ. I ;0 i ~ ! m; ~ ml! ~ l@lb in 1~ ~!il h 0'" ~... z "l:r. ~E f i I~ \ .' \ 1 ~J o + . DO . nN ~I !il.. :r. ~.. :0'" "'", !i!... III :r.i5 -z !;iN . + IT " + + PLOT DATE: "000 .:DOom 0151< FIlE N...., (14.01) .:\"'..\2.88AD3\p1on.....\tumn"'...d.. I !~ ~i ~I n .. . !l ;, ~ ~ l;I;:I 8 '" 2"0 a. 3 ~ -<Iii 3 ~ ~ ~ m . , ~ ~~.!il~- -~~iO~ ~~~~~~ .o~~~ di!il~ ~J~~~ ~~~!i ~~~~~ di~ ~as~ SO-iii ~I~ E J ~ ~ ~ . . >OJ 1::0 m~ I ! HI;I j ~II lj'n I: hi 0" -'Z! ~= ij; S " ~ ... ~:i! 00 c!. ~I -c: z'" "- II:" ~ ~ ~~ ~ " / ~ / " x/ ~ ,,/ S"-J" ,/' x1.,"L ! y/ d)~ , " /" o ~ ~ q it I " '^/ / " ,/ x"L"L " 0~ /CJ " s" x/ ()'" co~ 10) 1'-1 Ilgs 1-1>- 1'-1 )> )> 10 ".. s: )> ,".z 1m 10 I:;;: 10 10) 1'-1 -0 !U1 -0 s: ~ s: e _- /~"'Tt~ ~d o~ / ~"'o<;; ~dOC;: __ / ~"'tc,9 ~do-v9 ......-:ii ~'<l()g ..........\1 ~.((),o'<1 .s'(\ .~~~ _-~ / ~"'06 ~~oc;: / ~"'09 ~dog -i ,,-< :::0 0;0 )> ;0' fTll',) '1 00 '1 )>1',) ~o 0 UJ;:g < )> 0 ^ I :c C o ~ ~ fTl (f) /1,1 --;..g1, ~6v o (f) )> J: . ,,.., 1~lo '-U 10 lco (J) 101U1 )>)> s:s: "" 'mlco 101'-1 I 1-1>- -0-0 S:S: . ____M. III. (15 COPIES + ORIGINAL to Joe - duplex, 3-hole punched) AGENDA ON GOLDENROD STOCK - 25 copies (extras on table in Council Chambers) Mayor/Council (5) Department Heads . Terry . Dwayne . Tom Staff . Dave Scherbel Nancy Michelle Sheila . . . ( FAX-AGENDA ONLY ttr Ramsey County Library FAX NUMBER 628-6833 Dry} VJ~ ~~~ FILE COPY - (Council Packet Notebook kept by Administrative Secretary) Public Copy (Notebook on Back Table in Council Chambers) . Ramsey County Library Aeenda Onlv Sue Schroeder, City Newsletter Chairperson /PRESS 1-0-- . Focus ~ /'. Bulletin ~ /. Pioneer Press J-v-- 0 CTV ~Greg Brown, P.E. - BRW, Inc. (ONLY if on Agenda) ~rry Filla (ONLY if on Agenda) 633-9550 633-3846 481-0551 482-1262 612-370-1378 with Cover Sheet 228-1753 . POST AGENDA - FRONT AND BACK ENTRIES CClFront Desk . CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 SEND TO: --;;;;]Z~12- f F1 u-A- FAX#: 2--7'i.?- r7.s:3 PHONE#: MESSAGEFRQM, ~ LJPIJO-/ DATE: 7.--/~ TIME: //.~)2A I NO. ciFPAGES, INCLUDING TIllS PAGE: ---<7__ ---- NOTES: . ***IF YOU DO NOT RECEIVE ALL THE PAGES, PLEASE CALL*** PHONE: (651) 633-5676 FAX: (651) 633-7839 . . CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 SEND TO: a IZ-,,~ ~f2.c;-W,J FAX#: &("2. -?7.O -(~7R' PHONE#: MESSAGE FROM: . ~~ UfvCR/ DATE: -z..-//81 TIME: 11.'s-1 A- I NO. OF I' AGES, INCLUDING THIS PAGE:--~- ~c. NOTES: . ***IFYOU DO NOT RECEIVE ALL THE PAGES, PLEASE CALL**. PHONE: (651) 633-5676 FAX: (651) 633-7839 . . CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 SEND TO: FAX #: PHONE #: MESSAGE FROM, .~ <flUe L( , DATE: Z./IL-"J. TIME: I/-,\OA , .-NO. OFP AGES, INCLUDING THIS PAGE:--- L:: -_. - NOTES: r:?~0...,^-S (; 33 - 9SSD , ~U~+f0 ~~s ~ 3~~ . pU:rVt<2d' p~e% 4€1~ oss-I Clv ~'Z- - (210 L ***IF YOU DO NOT RECEIVE ALL THE PAGES, PLEASE CALL*** PHONE: (651) 633-5676 FAX: (651) 633-7839 . . CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 QIhA 5; e t{ (! CJ CurT c{; L { 13 f2-t1r2 { W z.~- (k'S(3~ PHONE#: -;JOt? "k-.llg jpc5Z70 TIME: II.' Jb.A- f , SEND TO: FAX#: MESSAGE FROM: DATE: NO. OFP AGES, INCLUDING THIS PAGE: NOTES: t- . ***IF YOU DO NOT RECEIVE ALL THE PAGES, PLEASE CALL*** PHONE: (651) 633-5676 FAX: (651) 633-7839 . 02/11/00 FRI 14:31 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECT I ON ID ST. TIME USAGE T PGS. SENT RESULT . . CIty of Arden HIlls ~001 ********************* $$$ TX REPORT $$$ ********************* 1458 6286833 02111 14:29 01'58 2 OK ~~ R~r' . 'It:.\.-J . February 14, 2000 FEB .. d. Hand delivered C'-v 'It I :J Ie' :..~k\.J Dear Mayor and City Council Members Of the City of Arden Hills: We wanted to go on record with our opposition to the approval of the Bethel plan for the concession stand, parking lot, soccer fields, tennis courts and the rest of the Bethel planned complex. We have personally attended each meeting regarding this project of which we were aware but wanted to go on record in writing as well. We are reiterating the concerns that the neighbors have expressed all along to this project: safety and traffic, environmental and wildlife concerns, tax base, development planning, property values, water and drainage problems. Currently we (and our two small children) enjoy our backyard almost daily: sledding and building snowmen in the winter, swinging and enjoying the sandbox in the summer. In addition, we enjoy watching all of the wildlife: a large variety of birds, deer, fox, and others. Under Bethel's plan, as we understand it, we will lose most of the trees and groundcover directly behind our backyard and in its place will be a concession stand, a parking lot with lights and portable toilets. We wonder where the wildlife will go as well as the water that corrently fills this marshy area. Especially since we are parents of small children, we are concerned about the increased use of chemicals in this area. We donl use chemicals on our lawn but are worried that Bethel will use chemicals on this property. . We're worried about traffic and safety issues on Old Highway 10, about lights from cars shining onto our property, and about noise and other pollution issues. We're worried about our property values going down. Our nice backyard was the selling point for us when we bought our house. With It compromised the value of our home will surely decrease. And will Bethel's property be subject to property taxes? Even if the development project is eventually approved, we donl feel less disruptive options have been considered. For example, why canl the parking lot, concession stand building and toilets be on the commercial side of the property, i.e. the Old Highway 10 side, rather than on the residential side? Why are lights needed in a parking lot which is supposedly only going to be used at night? If lights are required, can they be kept as low as possible and only lit on those specific nights when the parking lot is being used by Bethel? Can more trees and foliage be planted to better shield the residents from the impact the loss of the trees and hills and groundcover will have on the residents (i.e. increase of noise and light from the project as well as from Old Highway 10 traffic and the trains)? We appreciate the difficulty of your positions but ask that you fully consider the issues as well as possible mitigation of our and other neighbors' concerns. Thank you for your consideration. Sincerely, . Hf 1~d~ Ann and Jeff Hohenshell 1632 Chatham Avenue . . . ~~ c9-/ 1'-\ltftJ ~ CITY OF ARDEN HILLS MEMORANDUM DATE: Febrnary 14,2000 TO: City Council FROM: Dennis Probst, Mayor SUBJECT: Response to City Administrator Memo Dated February 9, 2000 Ingerson Road Review Group As a response to the City Administrator's memo on the above-mentioned topic, I wanted to give the City Council some feedback on my position with regard to the Ingerson Road group. Chare:c I believe the charge of the group should be amended to read: "To evaluate and make recommendations regarding the scope of a road improvement project.. .." MakeuD The changes I would note in this area are as follows: . Staff be appointed to support the group. I would also add that I believe the Councilmembers appointed to the group should be Gregg Larson and David Grant. I believe these individuals can represent the Council as Liaisons to the group, and keep the Council informed on an ongoing basis about the proposed recommendations and timetable. . Also, I would like to suggest that the City consider appointing an individual from either the Operations and Finance Committee, or the Planning Commission, or both. . I am not set in the number of residents that should be appointed, although I agree with Mr. Lynch that the fewer the number, the easier it will be to function. Schedule While I appreciate Mr. Lynch's attempt at putting a proposed timeline together for the Council, I believe it is optimistic and does not allow enough time for information to be gathered, options to be explored and observations to occur. I would proposed the following: Date Activitv February, March and April, 2000 Preliminary and Follow up with group May, 2000 I would double the amount oftime indicated. I June,2000 would expand the schedule from three (3) July, 2000 months to six (6) months. 1 ~vel #w,[JCJ'4 ;)..( I,d 00 CG~J.A^-V I e CITY OF ARDEN HILLS MEMORANDUM DATE: February 14, 2000 TO: Mayor and City Council Joe Lynch, City Administrator ~ FROM: SUBJECT: Twin Cities Army Ammunition Plant (TCAAP) Review Backl!:round On February 3, 2000, I participated in a teleconference meeting with DOA, MPCA, Army Headquarters, the Army Corps of Engineers, and real estate and legal advisors for the DOA to go over the results of the testing that was done on the proposed City Hall site, and the direction that would need to be taken based on the results of those tests. The MPCA tests determined that the mercury levels are at a level that is acceptable for unrestricted use of the property (0.2 parts per million [ppm]). However, the lead levels (630 ppm) are above the acceptable amount determined for residential/recreational use of the property (400 ppm) of the property. . Mike Fix was unable to connect with the Environmental Protection Agency (EP A) for the teleconference. This was crucial because a determination needed to be made about whether or not removal of the material constituted a remedial action. According to those present, if the City removed the material from the site, it may be considered to be a remedial action, which needed to be noted and proper procedure and protocol followed. However, if the EPA determined that removal of the material during the course of excavation did not constitute remedial action, we would be in a much different situation. If it was determined that remedial action had to be followed, the property would have to be determined to be contaminated and the DOA would place a covenant on the property. This would restrict the City in its use of the property and any potential future owner of the property as well. NOTE: The DOA did say, during the course of the meeting, that a note would be placed on the title transfer of all TCAAP property, indicating that the United States Government had the responsibility to clean up any future environmental problems, if they were found at a later date. This note gave the United States Government full access to the property to do the proper clean up. . The rest of the conversation centered on the position of the City and the direction that we wanted to go. If the procedure was considered to be remedial, we would need to follow a certain protocol and procedure. Those in the teleconference wanted to know ifthe City was going to want to do that, or was it our preference to somehow deal with the situation in a different fashion. I indicated that we would need some time to further discuss and consider the situation, and would need to get back to those in the teleconference. , Memorandum, TCAAP Review Page Two February 14,2000 e A follow up meeting was set for February 7, 2000 during which time all of the same participants, including the EP A, would be involved. Follow Up Meetin!!: At the meeting on February 7th, the EPA claimed that, if the City removed any of the soil that was considered to be contaminated, it would be remedial action, and a proper report, follow up testing and disposal would need to be followed. The indication from those present at the meeting was that a consultant would need to be hired by the City to follow the proper reporting and testing procedures of the EP A. If the City chose to follow these procedures, this would satisfy the EP A and they would sign off on the transfer of the title of the property to the City. The EP A would place no restrictions on the property. The only note on the title to the property would be the indication as noted above. The downside to the process through the EP A is that it would require additional time, costs and delays in obtaining fee title to the property. The EA and the EBS would not be able to be processed until such time as the EP A had received all the necessary documents from the consultants to satisfy them that there was no longer a problem on the property. Although, during the course of conversation, the EP A thought that they may be able to process this within 2 - 4 weeks of receipt, this did not include the timeframe in which a report would have to be put . together, a testing plan developed and followed, and the analysis processed and then all of this information turned over to the EPA. Based on the recent schedule of the State's testing procedures, this could be a 2 - 3 month additional timeframe added to the 60 day EA and EBS timeframe. The other option that was discussed during the course of the meeting was eliminating that portion of the property that contained the elevated lead levels. The City could try to cut out that portion of the property, or actually have it legally described as two (2) separate parcels, one of which could be immediately conveyed to the City. The other property would not be transferred to the City of Arden Hills, and would remain in the possession of the DOA and would be their responsibility for clean up. If the City chose to follow this option, it would have to deal with the MPCA to gain concurrence on the transfer of the title of the property. Because MPCA would have no reason to believe that there is further contamination on any of the other parts of the property, full concurrence for transfer of title would be given. The downside to this option is that there would be a piece of property that would be differentiated in some fashion (i.e., fenced and/or legally described) that would be immediately adjacent to the City property. From an appearance standpoint, it would be quite obvious that this property was different than the rest of the property that the City obtained. This may cause questions or concerns about why the City didn't take or want this piece. The DOA would at some point want to transfer the title of this property to the City. . e . . Memorandum, TCAAP Review Page Three February 14,2000 I'm not sure that the DOA would react positively to having a separate legally described piece of property that would remain in the possession of the DOA. Mr. Fix indicated, during the course of discussion, that if the City chose this option, he would send this up the administrative ladder, but was not real supportive of the concept. The City Council needs to make a determination as to which direction it wishes to proceed. If you want to remove the material from the site, we would have to hire a consultant to help us through the process to submit all of the correct reports, testing plan, analysis, and follow up with the EP A. If we chose the other route, we would have to legally describe the property in a different fashion and resubmit that to the DOA for their consideration and approval, and seek concurrence by the MPCA for title to the property. At this time, I'm seeking direction from the City Council on which way to proceed with the TCAAP property. CC/Ken Nimmer, Impact Planning . . . c., n I _,. {J- J., Jj C'fi\ LV" 1J"V1^ 0 LU: ~!I~lov C~cl CITY OF ARDEN HILLS INTERNAL MEMO DATE: Febrnary 14,2000 TO: Joe Lynch, City Administrator Nancy Randall, Associate Planner FROM: Sheila Stowell, Administrative Secretary SUBJECT: Tony Schmidt Park - Planning Case #00-10 Today, we received a phone call from Ms. Kathy Nelson, 3475 Siems Court, regarding the above Planning case. Ms. Nelson had previously contacted Ramsey County with her suggestion, but wanted to express it to the City Council as well. Her request was that the County consider selecting colors for the playground equipment that would blend into the natural surroundings, rather than selecting a "loud" color that would be less aesthetically pleasing to residents exposed to it every day. If you want additional information, Ms. Nelson's phone number is (651) 636-0414. -*0~ ~c!JU~ ~/I'-fI()7ifi;"'W~r R-~' :~i ~= (.j !~~;, i..J . February 14, 2000 FEB It. Hand delivered C'-'V .J! I Dear Mayor and City Council Members Of the City of Arden Hills: We wanted to go on record with our opposition to the approval of the Bethel plan for the concession stand, parking lot, soccer fields, tennis courts and the rest of the Bethel planned complex. We have personally attended each meeting regarding this project of which we were aware but wanted to go on record in writing as well. We are reiterating the concerns that the neighbors have expressed all along to this project: safety and traffic, environmental and wildlife concerns, tax base, development planning, property values, water and drainage problems. Currently we (and our two small children) enjoy our backyard almost daily: sledding and building snowmen in the winter, swinging and enjoying the sandbox in the summer. In addition, we enjoy watching all of the wildlife: a large variety of birds, deer, fox, and others. Under Bethel's plan, as we understand it, we will lose most of the trees and groundcover directly behind our backyard and in its place will be a concession stand, a parking lot with lights and portable toilets. We wonder where the wildlife will go as well as the water that currently fills this marshy area. Especially since we are parents of small children, we are concerned about the increased use of chemicals in this area. We don1 use chemicals on our lawn but are worried that Bethel will use chemicals on this property. . We're worried about traffic and safety issues on Old Highway 10, about lights from cars shining onto our property, and about noise and other pollution issues. We're worried about our property values going down. Our nice backyard was the selling point for us when we bought our house. With it compromised the value of our home will surely decrease. And will Bethel's property be subject to property taxes? Even if the development project is eventually approved, we don1 feel less disruptive options have been considered. For example, why can1 the parking lot, concession stand building and toilets be on the commercial side of the property, i.e. the Old Highway 10 side, rather than on the residential side? Why are lights needed in a parking lot which is supposedly only going to be used at night? If lights are required, can they be kept as low as possible and only lit on those specific nights when the parking lot is being used by Bethel? Can more trees and foliage be planted to better shield the residents from the impact the loss ofthe trees and hills and groundcover will have on the residents (I.e. increase of noise and light from the project as well as from Old Highway 10 traffic and the trains)? We appreciate the difficuRy of your positions but ask that you fully consider the issues as well as possible mitigation of our and other neighbors' concerns. Thank you for your consideration. Sincerely, . ~~d~ Ann and Jeff Hohenshell 1632 Chatham Avenue No.4125 p. 2/3 f . ~~~&-tJw.,M~ d/I~/(JD ~ir~) "- '607.)0.. .... '... -.. - - --.- -y -- -- T" I '-" t ..... . / I { \ I I " ota>4 ...1 "- , -- " -- @(/ I I 1 I r--...... , IV.I'" "\ ..... ................. ........... ...... ............-....... '..... ......~--:...--- ...... ...... --- .-- --- -- - ..... --- .................. --- '- "- " . " \ -- -- --- -- Feb,14. 2000 9:57AM AJA, [NC 6125440531 . . .... .. .! S! II "fi ~ ... . No,4125, p, 3/3 (, , ~vv'.&o tl--"""",,,!C!,,:f "d~/IGiluOC6W0.~ \ / / // //' ,/ / .- #/ /~ ",/ /'" /' / 02/11/00 FRI 10:49 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills ~001 ********************* *** TX REPORT *** ********************* 1444 6124219511 02/11 10:48 00'48 2 OK 02/11/00 FRI 10:53 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION IV ST. TIME USAGE T PGS. SENT RESULT . . CIty of Arden HIlls ~001 ********************* *** TX REPORT *** ********************* 1447 6339550 02/11 10:52 00'41 2 OK 02/11/00 FRI 10:55 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION In ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills I4i 001 ********************* *** TX REPORT *** ********************* 1448 6333846 02/11 10: 53 01'18 2 OK 02/11/00 FRI 10:56 FAX 6126337839 TRANSMI SS ION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS, SENT RESULT . . CIty of Arden HIlls ~001 ********************* *** TX REPORT *** ********************* 1449 4810551 02/11 10:55 00'39 2 OK 02/11/00 FRI 10:57 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECT I ON In ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills I4J 001 ********************* *** TX REPORT *** ********************* 1450 2279371 02111 10: 56 00'54 2 OK 02/11/00 FRI 10:50 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECT I ON ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills 141001 ********************* ... TX REPORT ... ********************* 1445 6123701378 02/11 10:50 00'51 3 OK 02/11/00 FRI 10:58 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills ~001 *** ********************* *** TX REPORT ********************* 1451 6461220 KMWB WB23 MPLS M 02111 10:57 00'49 3 OK 1 . . . DRAFT MINUTES CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING JANUARY 31, 2000 7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDERlROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:33 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Absent: None. Also present were City Administrator, Joe Lynch; Public Works Director, Dwayne Stafford; Associate Planner, Nancy Randall; Parks and Recreation Director, Thomas J. Moore; Recreation Program Supervisor, Michelle Olson; and City Engineer, Greg Brown, BRW; and Recording Secretary, Lori Rolfson. ADOPT AGENDA MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to adopt the agenda for the January 31, 2000, regular City Council meeting. The motion carried unanimously (5-0). APPROVAL OF MINUTES A. December 13, 1999 Regular Council Meeting B. December 30,1999 Council Worksession C. January 3, 2000 Organizational Council Meeting D. January 10, 2000 Regular Council Meeting E. January 18,2000 Council Worksession Mr. Lynch requested that on page three of the January 18,2000 minutes, the third paragraph, beginning with the eighth line, be amended to read, "...it's recommendation to the City Council; the financial impacts of alternatives being considered;Jhe final per foot assessment cost if Hamline is deleted; and concerns about its MSA funding status." Councilmember Grant stated that on page 11 of the January 10, 2000 minutes the curb and gutter cost should be corrected to $8 per foot. Councilmember Larson stated that with regard to page two of the December 20, 1999 minutes, last line of the third paragraph under item b, he was not certain that this sentence was phrased appropriately. Councilmember Aplikowski stated that the wording of this sentence accurately reflected the discussions at the Worksession. Councilmember Larson agreed, however, he was not certain that the term "take control of the fields" was appropriate. He did not believe that the City could take control of the soccer fields and felt that this statement gave the wrong impression ~ ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 T "2 of the concerns the City has with participating in the use of the Presbyterian Homes soccer fields. . He asked that staff reword this sentence. Councilmember Larson requested the following additional changes: On page five of the January 18, 2000 minutes, second paragraph under Council Comments, the last line should read, "...previously served as Chief of the Volunteer Fire Department,..." At the bottom of this page the line "GL - island for safety at crosswalk" was referring to a comment he made regarding the safety of the crosswalk, however, the statement was not translated into the minutes. He asked that this line be eliminated. On page six of the January 10,2000 minutes, second paragraph under item A, the word "take" should be deleted from the last line. On page 19, the second paragraph from the bottom is a repeat of the third paragraph from the bottom and should be deleted. In the last paragraph of page 19, the name "Mr. Freeman" should be changed to "Mr. Freimuth". Councilmember Rem requested the following changes: On page three of the December 20,1999 minutes, fourth paragraph, last sentence, the words "for bidding and construction purposes." should be removed. She did not believe that the City Council would be sending the fmal design out for bids. Mayor Probst noted that the City Council would authorize the project for the final design. Councilmember Rem stated that it had been her understanding that the City was still trying to negotiate with Ramsey County for a final solution of the Highway 96 project. On page 23 of the January 10, 2000 minutes, second paragraph from the bottom, the statement . "as the City Council had previously discussed" should be added to the end of the last sentence. With regard to page two of the January 18,2000 minutes, first paragraph, Councilmember Rem stated that the City Council had discussed making an offer to the property owner and asked that this be added to this paragraph. MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to approve the minutes of the December 13, 1999 Regular Council Meeting and January 3, 2000 Organizational Council Meeting, as submitted, and the minutes of the December 30, 1999 Council Worksession, January 10,2000 Regular Council Meeting, and January 18,2000 Council Worksession, as amended. The motion carried unanimously (5-0). CONSENT CALENDAR A. Claims and Payroll B. Resolution #00-07, Approving Charitable Gambling Premises Permit Renewal Application, Light Brigade at the Blue Fox C. Resolution #00-08, Approving Charitable Gambling Premises Permit Renewal Application, 621 Foundation at Pot-O-Gold Bingo MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). . . . . k- I L;,;' i, "o;;.~ 3 ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda. There were no public comments. UNFINISHED AND NEW BUSINESS A. 2000 Street Improvement Project Discussion Mayor Probst stated that at the January 10, 2000 Council meeting, the City Council voted to continue the discussions of the Ingerson neighborhood road improvement project. The Council left that meeting with the notion that - they were not prepared to make a final decision regarding the 2000 Street Improvement Project. He suggested that the first issue to decide this evening was whether the City will attempt to proceed with a project in the Ingerson neighborhood and, if so, how to proceed. He believed that there had been a general consensus that the Council was not planning to proceed as outlined in the Feasibility Report as there had been a number of issues raised. Additionally, other options had been presented for this project. Mayor Probst noted that the City had changed direction in the Pavement Management Program from annual reconstruction of the worst streets first to a biennial neighborhood reconstruction process. Ifthe decision is made to move forward with the Ingerson neighborhood, which he would support, the process needs to be outlined. Councilmember Aplikowski stated that she was undecided on whether the Council should choose to perform the project since it cannot proceed as currently proposed. She was not certain if she was opposed to the entire project, or if the project should be removed from consideration. At this point, she was more in favor of dropping the project completely as opposed to moving forward with an alternative proposal. Councilmember Grant stated that there were a number of items within the current proposal that he would change. He was not comfortable with moving forward with the current design and felt that the City needed to establish a process if it does intend to continue consideration of the neighborhood. Even if the City chooses not to move forward with the Ingerson neighborhood, he felt that a group should be organized with the residents, City staff and Councilmembers to review how these road improvement projects are brought forth. Councilmember Rem stated that she was in favor of establishing a Task Force to analyze the current project. She agreed that the City should not move forward with the current design proposal. However, with the amount of work that has been put into the project, she felt that a Task Force should be established in order to determine what will and will not work for the neighborhood, as well as determine how the current process could be improved. Councilmember Larson stated that the City currently has a feasibility study with possible alternatives. Many residents have provided the City Council with opinions on how the alternatives rnay be changed, as well as new ideas. The residents have also asked for additional time to consider what should be done. He did not feel comfortable at this point with abandoning the reconstruction of the Ingerson neighborhood. The City Engineer has prioritized future work ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 4 and the Ingerson neighborhood was a high priority for reconstruction for good reasons. He felt . that the proposed reconstruction design must be changed. He was supportive of the notion that the residents, City staff and Council review this project over the next few months in order to amend the proposal and make it more amenable to the neighborhood. Mayor Probst agreed that the City should attempt to move forward with this project. He indicated that the City Council has a responsibility to the residents ofthe community to maintain the existing infrastructure. He noted that the City of Arden Hills has approximately 30 miles of roadway which cost approximately one million dollars per mile to reconstruct. The City has not been and will not be on a program that allows the City to perform the reconstruction in an ideal way. The City performs its reconstruction projects as best it can using available funds. Mayor Probst stated that the City's Pavement Management Program has been in place for approximately 10 years. Historically, the City has used a worst first approach to repairing streets with one street in a neighborhood being reconstructed one year and another street in the same neighborhood the following year. This has resulted in construction equipment being in a neighborhood for multiple years and different assessment rates for residents living next door to each other. The City also must deal with the storm drainage issues in the community. The City currently does not have a storm drainage system and this has not been dealt with comprehensively under the worst street first approach. These issues led the City to believe that dealing with street improvements on a neighborhood basis made more sense. Mayor Probst agreed that the decision had been made to begin with the Ingerson neighborhood . for all the right reasons. Therefore, the City should continue looking for a way to make this project happen in a way that works for all those involved. Many details need to be determined, such as whether the project should be accomplished comprehensively or performed over several years. He felt that the best way to determine how to proceed would be with the establishment of a Task Force to work with the City staff and Engineer. He suggested that the City appoint the Task Force, set up the first meeting and allow the Task Force to establish additional meetings. Since the City will not be able to tackle the Ingerson neighborhood project in 2000, the goal should be to begin work in 200 I. Councilmember Aplikowski asked if the Task Force would be made up of residents only and if the purpose of the Task Force would be to work on the design of the Ingerson neighborhood reconstruction project or to determine a process. Mayor Probst stated after going through this process he hoped that the City would learn from it and use it globally in other neighborhood projects. With regard to the members of the Task Force, he felt that it should include residents of the neighborhood as well as other individuals, such as members of the Operations and Finance Committee. He was not proposing that the Council attempt to appoint the Task Force this evening and he invited those interested in the Task Force to contact City staff. He suggested that at the next City Council meeting the Council formally appoint the members of the Task Force. Councilmember Aplikowski stated that the Task Force should be made up of no more than 15 members including representatives of the neighborhood, City staff and Council. . e . . ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 r'~;';~ .~i ~ 5 MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion to direct staff to establish a Task Force of no more than IS members including representatives of the neighborhood, City staff and Council. Mayor Probst clarified that the motion was for a Task Force to be put in place to look into the development of a reconstruction project of the Ingerson neighborhood. Councilmember Aplikowski agreed that the intent of the Task Force would be to discuss options or alternative designs for the neighborhood. She was willing to amend her motion if other Councilmembers felt that there should be more than 15 members on the Task Force. However, she felt that more than IS members would be ineffective. Councilmember Grant stated that involvement from the community was important. He felt that the Task Force should consider the process for future projects as well. Councilmember Aplikowski stated that she was troubled with charging the Task Force with this responsibility. She suggested that once the Task Force has accomplished its goal for the Ingerson neighborhood, the City should then reconsider the entire process. Mayor Probst opened the meeting up to public comments. Mr. Jim Cox, 1287 Ingerson Road, was opposed to the project because of the amount of money being proposed for road reconstruction. He believes that when Ramsey County turned Ingerson Avenue back to Arden Hills the road was to be usable for 10 to 12 more years. He felt that the $2 million proposed to be spent on the Ingerson neighborhood could be better spent elsewhere. Ms. Linda Swanson, 1124 Ingerson Road, presented a letter on behalf of the neighborhood core group for consideration, reiterating the comments and concerns discussed by the residents at the January 10, 2000 Public Hearing. The residents request that a motion be made and passed that the Council postpone the Ingerson neighborhood roadway project and form a Task Force comprised of residents, City staff and a Councilmember, to evaluate the Ingerson neighborhood project and all related issues. Ms. Swanson noted that she had attended the last Council worksession and it had been discussed whether one Councilmember should be appointed to the Task Force, or if the Councilmember appointment should be rotated. She felt that a rotating appointment of Councilmembers will affect the continuity and consistency of the Task Force and asked that, if a Task Force is formed, only one Councilmember be appointed. Mr. Eric Lucht, 13l51ngerson Road, asked how the Task Force will be managed and if the decisions of the Task Force will be binding. Mayor Probst stated that the City Council will consider the recommendations of the Task Force and will make the final decisions. Mr. Lucht asked if the decision made this evening regarding who will be appointed to the Task Force would be final. Mayor Probst stated that the Council will not be appointing the Task Force this evening. The intent was for those who are interested to express their interest to the City staff. He noted that the motion on the table was for no more than 15 members and if more than this number were interested in being appointed to the Task Force, decisions will need to be made on whom to appoint. ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 6 Ms. Margorie Alexander, 3251 Fernwood Street, asked if the soil borings currently being done in her neighborhood were related to the proposed road reconstruction project. Mayor Probst stated a that this was correct. He indicated that the soil borings were part of the information gathering ,., process in order to make a decision regarding the pavement structure. He added that survey crews will soon be working in the neighborhood to locate the roadway and assess the situation with the trees to determine what the impacts of the project will be. Ms. Alexander asked if the information gathered through this process will be shared with the Task Force. Mayor Probst stated that it will be. Mr. Wally Lindquist, 1100 Ingerson Road, expressed concern that two of the Councilmembers are in favor of moving forward with the project, while three others may feel it unnecessary to continue with the project. Since soil borings are being done now, he asked if the Task Force will have anything to consider since the actual condition of the roadway is unknown at this time. He was concerned about spending more money on a project that the City may not move forward with. Mayor Probst stated that he had questioned whether the neighborhood was opposed to the project for financial reasons, or if the neighbors did not approve of the details of the proposal. He had been led to believe that there was an interest in an improvement project in this neighborhood, but not as proposed. The motion on the table was to continue to evaluate the project in order to find a way to proceed. The only way to evaluate the project and resolve some of the issues is to perform the work being done which will cost more money. . Mr. Doug Hartford, 1292 Ingerson Road, supported the direction of the Council. He was concerned about the speed at which this proposal was made. He suggested that the next time the City accepts a road back from Ramsey County, the actual condition of the roadway be agreed upon. Councilmember Aplikowski noted that when Ingerson Road was turned back to the City, Ramsey County had not planned to construct a drainage system. Mr. Willheim Reinhold, 1233 Ingerson Avenue, was not convinced that it was truly necessary to proceed with the proposed improvement project. He felt that the first priority of the Task Force should be to determine the necessity of the project. With regard to the issues of drainage, he felt that alternatives that will not impact the roadway should be considered. Ms. Lynn Diaz, 1143 Ingerson Road, requested clarification on what the Task Force will be charged with and what the timetable is. She felt that sufficient time was needed in order to collect enough data to make an informed decision. The Rice Creek Watershed District informed her that in order to determine the water quality, the area must be monitored over a full spring- summer season. She indicated that the equipment used to monitor the water quality would cost the City $10,000 and she suggested that the City consider this investment in order to perform water quality tests in all neighborhoods prior to reconstruction proposals. Mayor Probst stated that the intent of the Task Force will be a function of where the Task Force chooses to go with these discussions. He hoped that the basic direction of the Task Force will be . to look at the nature of the streets and discuss some of issues that exist in the neighborhood. He noted that comments had been made that there are not drainage issues within the neighborhood. e e e ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 7 However, the City has received complaints from residents of the neighborhood about problems with drainage. It is recognized that water destroys streets and this needs to be addressed in a comprehensive manner. Councilmember Grant requested that the motion be restated. The Recording Secretary restated the motion. Councilmember Grant requested clarification regarding the scope of authority that the Task Force will be given. He noted there were concerns regarding the timing and some Councilmembers would like to see the project begin in 2000, while others are uncertain when the project should be done. He felt that if a Task Force is formed, the Council should define the expectations of that Task Force. Councilmember Aplikowski stated that her original motion did not set a time line for the Task Force. The motion simply stated that a Task Force should be formed with no more than 15 members including a mixture of City staff, Council representation and residents of the neighborhood. The intent of the Task Force would be to address the road improvement issues. Once the motion is voted on and it is decided whether or not to form the Task Force, then the expectations of the Task Force can be determined. Mayor Probst noted that the purpose behind forming a Task Force was that the City has a Pavement Management Program that the City wishes to continue with and this neighborhood was where the City would like to begin. The purpose of the Task Force will be to figure out how to go about doing that. The Task Force should attempt to complete its work in order for there to be a chance of accomplishing the improvements in 200 I. Mr. Cox stated that a number of individuals were questioning the judgment and the mechanics of the Pavement Management Program. He noted that the City of Mounds View researches projects for three years in order to determine the validity of the process. He stated that a great deal of information had been brought forward that questioned the validity of the proposal. He felt that the purpose of the Task Force should be to challenge and question the judgment of the City Council and Mayor. Councilmember Aplikowski stated that this was not the intent of her motion. Her motion was to form a Task Force to look at whether or not this project is feasible. Ms. Joanne Fritz, 1119 Ingerson Road, suggested that the purpose of the Task Force be to determine the necessity of the project, not the feasibility. Mayor Probst stated that the City Council believed that there was a demonstrated need to improve this neighborhood based on the review done by the City Engineer at the direction of the Council. This neighborhood was identified as a top priority in terms of having the greatest need. Ms. Therese King, Executive Director representing the nonprofit organization, Little Brothers, Friends of the Elderly, stated that there was a question about the necessity of the project and she supported taking a step back to determine this. Mr. Steve Freimuth, 1200 Ingerson Road, noted that the City has a street improvement program, however, the residents of this neighborhood were more interested in a street maintenance program. He felt that most residents want the existing streets maintained in a cost effective manner. He felt that the Task Force should be charged with deciding whether the streets should be improved or simply maintained. ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 8 Ms. Chris Peterson, 1112 Carlton Drive, commended the Council for deciding to form a Task e Force to continue with the proposed project. Ms. Leslie Reinhold, 1233 Ingerson Road, stated that many complaints made to the City regarding drainage problems might be issues with drainage in the backyards, not on the street. She stated that she has a tremendous drainage problem in her backyard which occurs only in the spring time. She stated that the neighbors along Ingerson A venue discussed this issue with the City Council approximately five years ago and were given no direction on how to improve the drainage. Ms. Dotie Boike, 1295 Ingerson Road, stated that she supported the motion made by the Council. However, she was concerned that the Task Force would not have the power to solve the problems. She asked if the Council would agree as part of the motion to accept the recommendation ofthe Task Force. Mayor Probst stated that there was an issue regarding whether or not the Council can cede to the Task Force the authority to make a decision to spend the amount of money involved with this project. He stated that the Task Force can make a recommendation that will be heard at the Council level, however, the Council cannot allow the Task Force to take on the responsibility of making final decisions regarding such large sums of money. Mr. Harold Alexander, 3251 Fernwood Street, was concerned regarding the statement that the City has an ongoing Pavement Management Project. It had also been stated that this was the first e project. He was also concerned about why soil borings were being taken when a Task Force has not yet been formed to determine the necessity of the project. Mayor Probst stated that a number of questions had been raised by the neighborhood that cannot be answered without gathering additional information. Ms. Swanson asked when the Task Force must complete its evaluation of the proposal if the intent was for a project to be accomplished in 2000. Mayor Probst stated that in order to accomplish a project in 2001, the City would have to direct the Engineer to proceed with plans and specifications in October or November of 2000. Ms. Kay Stedman, 1164 Ingerson Road, noted that the idea of the Task Force looking into how to improve the process has not been discussed any further. She asked if this would still be a responsibility of the Task Force. Councilmember Aplikowski stated that this was not part of her motion because the sentiment of the neighborhood was to take a step back and take another look at the project. She stated that her motion was for the Task Force to review the project in order to determine whether the City should move forward with a modified project. She felt that the idea of revamping the process was a broader issue and she did not believe it should be the responsibility of only one neighborhood. Ms. Stedman noted that the City has a plan to widen all its streets to 32 feet and asked if this can be taken into consideration by the Task Fore. Mayor Probst stated that work is being done to consider alternate street widths. e e . e ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 r ':~'\~~T .-!Jt;\;,. i",it,f; . 9 Mayor Probst noted that the motion currently on the table was to move forward with the appointment ofa Task Force of no more than 15 members comprised of residents, City staffand Council. Councilmember Aplikowski added that the intent of the Task Force was to look into the Ingerson neighborhood road improvement project. Councilmember Larson noted that the word "project" was being used in a variety of ways. However, the City does not technically have a project at this time. The City has a feasibility study with a number of alternatives such as whether to include ponds for storm water retention; whether to close a portion of Hamline A venue; and whether or not to widen the streets to 32 feet, etc. At this time, decisions have not been made regarding these alternatives and the intent of the Task Force should be to consider these alternative and make a recommendation to the City Council. The motion carried unanimously (5-0). Mayor Probst invited those who were interested in serving on the Task Force to provide Mr. Lynch with their names prior to February 10, 2000 in order for appointments to be made at the January 14,2000 City Council meeting. Mayor Probst called a brief recess at 8:45 p.m. and reconvened the meeting at 8:48 p.m. B. Planning Cases 1. Case #00-01, Bethel College, 3900 Bethel Drive, Special Use Permit Amendment (Master Plan), and Site Plan Approval for Recreational Area Ms. Randall explained that the applicant was requesting approval of an amendment to their special use permit for Bethel College by updating the Master Plan, and Site Plan approval for an athletic complex. Ms. Randall presented Bethel College's current Master Plan and indicated that the southwest portion across Highway 10 was not included in the original Master Plan. The Master Plan will need to be updated with this property being added. The Special Use Permit recorded document was last modified in 1978 with Planning Case 78-05. The Special Use Permit has been modified throughout the years without modifying the recorded document. Staff recommends a new Special Use Permit be recorded with this Planning Case for the following reasons: 1. The legal description has changed with the addition of the proposed athletic fields area across Highway 10. 2. Existing conditions with past Planning Cases should be incorporated. Other updates to the Master Plan that would be required included feature changes which have been accomplished through minor amendments. These included changing the tennis courts to a parking area, as well as showing the proposed use in the Site Plan portion of the approval for the athletic complex. ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 r-j L, L t, ~ 10 The athletic complex was proposed to include a parking lot with 41 parking spaces, six tennis e courts, a soft ball field and a soccer field. Because the soccer and softball fields overlap, it will not be possible for these fields to be used at the same time. The proposal meets the parking requirements of the Special Use Permit. The proposed Master Plan and Site Plan show 41 additional spaces to be located on the west athletic complex. The City Zoning Ordinance does not state the exact number of parking spaces that the athletic facility will need. The City of Arden Hills currently has a grass cut trail that enters across the Bethel College property. The City owns the property along the west side of the Bethel property for the trail, however, when the trail was constructed it was not all placed on City property. Staffhas reviewed the existing trail and recommends the trail remain in its current location (except for a slight modification around the proposed tennis courts). Relocating the trail to the City property location would require removal of trees. Bethel College has stated that they are comfortable with the trail remaining on their property. Staff would recommend a trail easement be drafted by Bethel College and granted to the City for the trail to remain in approximately the same location. Mayor Probst requested confirmation that the property on which the trail was originally to be located was City owned property. Ms. Randall stated that this was correct. She explained that the property was dedicated as part of the Chatham park dedication. . Ms. Randall stated that the proposed west athletic field complex proposes a waterline to service the area for sprinklers. Staff would recommend the sanitary sewer be extended and the bathrooms be changed to a permanent structure. They are currently proposing temporary bathrooms. The applicant obtained Rice Creek Watershed District approval for grading on December 22, 1999. At direction of the Rice Creek Watershed District the storage building has been slightly moved. Mayor Probst asked if the storage building would contain the temporary bathrooms. Ms. Randall stated that the temporary bathrooms would be located next to the storage building with a wall to screen the facilities. The bathrooms will be visible from the parking lot. The applicant has notified staff that they would like to add a 95 square foot building similar to the softball field dugouts for the storage of tennis equipment. Staff does not see any concerns with this addition. On the original plan submitted by the applicant the entry way did not line up properly with Bethel Drive. The applicant intends to line up the driveway for Bethel Drive with the driveway to the new athletic complex. The applicant has proposed a walk over bridge that would line up with the existing sidewalk across the street. The bridge is necessary in order to accommodate the existing drainage. . . . . ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 11 Issues which were discussed by the Planning Commission included the lighting of the parking lot and the intersection at the entrance to the complex. The Planning Commission recommended that a revised lighting plan be submitted for the parking facility providing options for lower lighting, for fmal review by the City Council. The applicant has submitted to staff two alternative lighting plans. The original plan showed four poles with shoe box fixtures on each at 30 feet in height. All three plans meet the light ordnance. The first alternative is a 20-foot pole with a three foot footing. These poles would be in the same location as the original proposal. The second option is a 12 foot pole with a three foot footing. This requires 15 poles. The applicant prefers the 20 foot pole option. The lights would only be used to illuminate the parking lot during evening hours. The applicant has agreed to the Planning Commission's recommendation that the lights be controlled by timers to turn on after dusk and off an hour later. Mayor Probst asked what the ground elevation change was between the residential properties and the parking lot. Ms. Randall stated that the elevation change was five feet. With regard to the City lighting standards, Councilmember Larson confIrmed that there was not a minimum requirement, only a maximum requirement. Ms. Randall stated that this was correct. Councilmember Larson asked if there was a threshold that must be met with regard to lighting that must be provided. Ms. Randall stated that there was not. She indicated that the maximum lighting standards are based on the amount oflumens at the property line. The applicant's proposal included the lumen measurements at the City property line and this will meet the Ordinance. Councilmember Grant asked what the elevation difference will be between the 20-foot pole lights and the residential properties. Mr. Jay Pomeroy, Project Design Engineer for Bethel College, stated that the elevation difference was 20 feet. Ms. Randall noted that the light poles would be a total of 23 feet tall. Councilmember Grant wanted to confirm that the tennis courts will screen the light fixtures along the drive. Mr. Pomeroy stated that this was correct. Ms. Randall stated that Bethel College, Ramsey County Public Works, and City staff met to discuses traffic issues that were brought up at the Planning Commission meeting. Ms. Randall presented the design of the intersection as proposed by Ramsey County. The proposed design did not include a southbound right turn lane into the complex. The original discussion regarding this intersection determined that by eliminating this turn lane it would make a safer pedestrian crossing by reducing the number of lanes that must be crossed. Additionally, Ramsey County did not feel the turn lane was warranted with the traffic load that a 41 parking space facility would generate. Staff indicated that Ramsey County would be open to a southbound right turn lane into the athletic facility. There was also some discussion about signs and traffic signals. Pedestrian crossing signs would be required as part of the project. Signals or flashing lights could be added, however, they are not advised by Ramsey County at this time. Ms. Randall indicated that letters in support of this project were received from the North Suburban Soccer Association. Mr. Michael Coopet had provided the City with a copy of a letter k""-... Ii f: b/;' ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 12 he sent to the Rice Creek Watershed District. A letter was received from Mr. Derrick Hames a expressing concerns with the project and from Mr. Bob Sundquist in support of the project. ,., Ms. Randall advised that the Planning Commission recommended approval of Planning Case #00-01, Special Use Permit amendment and Site Plan Review, subject to the following conditions: 1. Execution ofa new Special Use Permit Document 00-01. 2. Dedication of a trail easement for the existing trail to be prepared and recorded by the applicant and approved by staff. 3. Compliance with the height ordinance for structures. 4. Compliance with requirements of the Shoreland Management regulations. 5. Rice Creek Watershed District approval. 6. Compliance with the Lighting standards of the Zoning Ordinance. 7. No lighting be erected for the ball fields and tennis courts. 8. The sewer be extended and the bathrooms be changed to a permanent structure. 9. Add six pine trees at 45 degree angles to each other on the City property, east of the seven pinkspire crabapple trees. 10. The parking lot lights be controlled by a timer and be turned off one hour after sunset. 11. The applicant provide staff with a revised lighting plan for the parking facility providing options for lower lighting, for final review by the City Council. 12. Review the turn lane requirements with Ramsey County. . Mayor Probst asked what the setback was between the tennis courts and the residential property line. Ms. Randall stated that there was a 50 foot side yard setback between the residential property line to the fence surrounding the tennis courts. She noted that due to the odd shape the lot does not have four sides and staff had determined the front, rear and sides of the property. Councilmember Grant requested additional information regarding the tennis court storage facility. Ms. Randall explained that the applicant was requesting a small building to be located in the corner of the tennis courts. This building will house equipment such as the tennis ball machines and balls, etc. She noted that this building was added to the plan after the Planning Commission meeting. With regard to the proposed traffic lane design, Councilmember Larson requested confirmation that northbound traffic will be reduced to one lane after the Bethel Drive intersection. Ms. Randall stated that this was correct. Councilmember Larson noted that at some point beyond the intersection the road widens into two lanes. Additionally, the two southbound lanes will be reduced to one lane. He asked where these merges will take place. Ms. Randall stated that the northbound lane will be a single lane from the intersection to Lake Valentine Road, at which point it will widen to two lanes. Councilmember Larson expressed concern that there may be a great deal of traffic weaving in this area. Ms. Randall stated that there will be two southbound lanes from Lake Valentine Road to the Bethel Drive intersection. The left hand lane will become a designated turn lane onto Bethel Drive and the right lane will continue forward to McCracken Lane where it returns to two lanes. . ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 13 . Councilmember Larson asked if Ramsey County had supplied the City with a map of the traffic lanes north of the Bethel College intersection. Ms. Randall stated that discussions of these plans had taken place with Ramsey County prior to her being hired by the City. This was one reason she met with the County in order to determine how the plans had reached this point. Councilmember Larson stated that he was having trouble visualizing how the lane changes will occur. Ms. Randall stated that the goal was to eliminate the guess work that currently must be done. She indicated that traffic often assumes that the left lane is a turn lane into Bethel College and the intent of the County was to designate the left lane as a turn lane. She noted that the southbound shoulder will be paved in order to allow it to be used if necessary to turn into the athletic facility. Councilmember Larson asked how the applicant intended to landscape the areas that will not be used for athletic fields. He noted that there was currently an open area between the proposed ball fields and Old Snelling Avenue and asked if this area will be a maintained lawn. Ms. Randall suggested that the applicant address this question. She indicated that the City portion of the property will be left natural, with the exception of the mowed trail. . Councilmember Larson asked where the wetland mitigation will occur. Ms. Randall stated that the wetland mitigation will occur in a small area in the center of the property. Councilmember Larson asked where this wetland will be mitigated to. Mr. Pomeroy stated that approximately 2,500 square feet will be removed and relocated to the existing wetland area in the southeast portion of the property. Councilmember Larson noted that staff had indicated that the athletic fields will not be lit at this time and an amendment to the special use permit would be required to light them in the future. He confirmed that although the current special use permit would not allow the fields to be lit, there would be nothing to prevent the applicant from requesting to light them in the future. Ms. Randall stated that this was correct and that it would require an amendment to the special use permit and a public hearing. Councilmember Larson asked if Bethel College had plans to light the fields at some point. Ms. Randall stated that Bethel College does not intent to light the fields. She indicated that there were other fields on campus that have not been lit for many years. Councilmember Rem stated that she too was having difficulty in visualizing the proposed traffic lanes. She asked if the restriping will be done by Ramsey County in conjunction with the construction of the athletic complex. Ms. Randall stated that much of the work will be accomplished by Bethel College under the direction of Ramsey County. She indicated that the details of responsibility have not yet been determined between Bethel College and Ramsey County. It was her understanding that Bethel College will be responsible for adding the pavement to the southbound lane and removing the existing striping and Ramsey County will perform the restriping according to their design. With regard to the timing of the restriping, Ms. Randall stated that this will be accomplished in conjunction with the construction project. She indicated that much of the road work will be done prior to the construction of the facilities. . Councilmember Rem stated that, although it made more sense for the left lanes to be designated turn lanes, she found it difficult to visualize how the traffic flow will work. Ms. Randall stated the Ramsey County had plans for the entire stretch of roadway, including the Bethel College ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 ""~ . 14 intersection. She stated that one intent was to reduce the width of the road at the bridge due to a the narrowness of the bridge. ., Councilmember Aplikowski stated that the northbound lane shift from one lane to two should occur at McCracken Road to avoid traffic build up. Mayor Probst stated that the City could ask Ramsey County to present their plans for the entire roadway. Ms. Randall suggested that a Ramsey County representative be invited to a future meeting or to supply more information regarding the entire road. She stated that Ramsey County intends to eventually widen the underpass bridge to two lanes. However, this may not be feasible within the next few years. Therefore the County was attempting to deal with the existing traffic that must pass under the bridge in the safest possible manner. Mayor Probst noted that the widening of the bridge underpass was not in the County's current five year program. Ms. Randall concurred. Mayor Probst requested additional information regarding the proposed landscaping and screening. Ms. Randall stated that the landscape plan included additional trees along the tennis courts and parking area. The pines proposed along the tennis courts range from seven to nine feet in height. The plan also included seven pinkspire crabapple trees to be placed along the parking lot. Staff recommended adding additional pines at 45 degree angles to each other on the City property to screen the parking lot from the residents. Mayor Probst confirmed that there was a significant elevation difference between the parking lot and the residential properties. Ms. Randall stated that this was correct. . Councilmember Larson asked if a landscape plan was available showing the number of trees that will be added. Ms. Randall stated that a form was available which provided the layout of the trees. Mayor Probst asked ifthe applicant was agreeable to the 12 conditions as recommended by the Planning Commission. Mr. Bruce Kunkel, Vice President for Campus Services, Bethel College, stated that Bethel College was agreeable to all conditions but number eight which required the construction of permanent bathrooms. He indicated that Bethel College's use of the facility will occur two months in the spring and during the fall season and he felt that the cost to construct permanent bathrooms would be excessive for the limited use. He understood that the City hoped to use the facility for its summer Parks and Recreation programs and Bethel College would prefer not to pay for a bathroom for use by the City's programs. He added that he had a landscape plan available which was presented by Mr. Pomeroy. Councilmember Grant confirmed that the trail easement along the tennis courts will be located on Bethel property, not City property. Ms. Randall stated that this was correct. She indicated that the trail will remain close to its current location, however, it will need to be corrected in an area that the trail crosses residential property. Councilmember Grant requested confirmation that there was enough room for the trail and that no trees will have to be removed. Ms. Randall stated that this was correct. She indicated that the portion of trail that must be moved is located in a clearing and will moved approximately 20 feet. e Mr. Pomeroy stated that due to some grade changes some trees will be removed in the area between the tennis courts and the City property. No trees will be removed from the City ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 D-- -.. R:'Si /p1}\ F' -.-- i .' :'\ii.~ ,. it, ,>G -- ~... -l 15 e property. Councilmember Grant noted that there was a buffer of mature trees between the tennis courts and the residential properties that he would prefer to remain. Ms. Randall stated that the majority of these trees are located on the City property and none of them will be removed. She noted that if the trail was relocated to its original location, some trees would have to be removed. Councilmember Grant asked if the parking lot will require a Bethel College parking permit. Ms. Kunkel stated that this was correct. Councilmember Grant asked if the parking permit would be enforced year-round. Mr. Kunkel stated that Bethel College may be willing to make some exceptions. With regard to the requirement of permanent bathrooms, Councilmember Aplikowski asked if the City used temporary bathrooms in its parks. Mr. Moore stated that of all the City parks only one has permanent bathroom facilities and the rest have temporary facilities. Councilmember Aplikowski asked if the parking lot would be open to City functions without a permit requirement. Mr. Kunkel stated that this would be possible. Councilmember Larson asked if the entrance to the parking lot will be gated. Ms. Randall stated that it will be. Councilmember Larson asked if the gate will be closed and locked when the facilities are not in use or if students will be allowed to park in the lot during the day. Mr. Kunkel stated that student parking would be allowed in the parking lot, however, he did not feel that this would make sense since there is sufficient parking on campus. . Mr. Kunkel stated that the intent would be to gate off the facility during the winter months. Bethel College may occasionally plow the parking lot and use it for overflow parking. Councilmember Larson wanted to confirm that Bethel College did not intend to light the ball fields in the future. Mr. Kunkel stated that he did not envision Bethel College requesting lights for the fields since it does not currently hold night games. However, he could not be certain what will occur 30 years from now. Councilmember Larson asked if the open areas of the property will remain natural or be landscaped. Mr. Pomeroy stated that due to the slope between the ball fields and Old Snelling Avenue a protective fence will be constructed to prevent balls from rolling into the street. The land itself will be allowed to go back to a natural ground cover. Councilmember Larson asked how high the fence will be. Mr. Pomeroy stated that the fence will be 10 feet high. Councilmember Larson asked if the fence will be chain link and if the it will run the entire length of the property. Mr. Pomeroy stated that this was correct. Councilmember Larson stated that he would prefer some landscaping between the fence and the road so that the view from Old Snelling Avenue is more than a large chain link fence. e With regard to the alternatives for parking lot lighting. Councilmember Larson stated that the 23 foot high poles still seemed tall. He asked why a larger number was require for the 15 foot high lights and what the intent of the lights were. Mr. Pomeroy stated that the theory behind the lights was to provide illumination of the walkways when games last beyond dusk. The first issue with the parking lot lighting is safety. The 15 foot lights will create bright and dark spots which ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 r~~ ,,~ Ii ; >> 16 requires additional poles to provide sufficient illumination. The 23-foot lights funnels the light better. . Councilmember Grant asked how many people the softball field bleachers will seat. Mr. Pomeroy stated that the bleachers will seat 250 people. He stated that the bleachers were intended to be used during homecoming games. Councilmember Grant noted that the complex will not provide enough parking for 250 people. Mr. Pomeroy stated that during homecoming games most people will park on the main campus and walk across the street. He noted that Bethel College had considered reducing the amount of parking, however, it has been agreed that this can not be done. He added that it would be unlikely that 250 people would attend a game at anyone time. Councilmember Rem asked how many permanent structures were proposed and where they will be located. Ms. Randall stated that two permanent structures were proposed. One would be placed near the parking lot to hold maintenance equipment and concessions, the other would be placed near the tennis courts to hold tennis equipment. Councilmember Rem asked where the bathrooms will be located. Ms. Randall stated that the bathrooms will be adjacent to the maintenance equipment building. Councilmember Rem confirmed that if the bathrooms were permanent the building would have to be larger. Ms. Randall stated that this was correct. She indicated that the permanent facility would have to include handicap accessible bathrooms which will increase the size of the structure. Councilmember Aplikowski asked if drinking fountains will be included. Mr. Pomeroy stated that the facility will include two drinking fountains, one located near the tennis courts and the other near the softball field. . Councilmember Grant noted that the Staff report had indicated that the maintenance building will be of Bethel brick to match the buildings on the main campus. He asked if the tennis equipment building will be of the same material. Mr. Pomeroy stated that it will be. With regard to the proposed lighting, Councilmember Aplikowski stated that unless the number of 15 foot lights could be reduced, the 20 foot poles was the better option. She believed that the complex would not have night pedestrian traffic and if safety was the reason for the lights, fewer lights made more sense. MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to approve Planning Case #00-01, Amendment to the Special Use Permit (updating the Master Plan) and site plan review (for the park facility), conditioned on: 1. 2. Execution of a new Special Use Permit Document 00-01. Dedication of a trail easement for the existing trail to be prepared and recorded by the applicant and approval by staff. Compliance with the height ordinance for structures. Compliance with requirements of the Shoreland Management regulations. e 3. 4. e e . ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 ~~, U 17 ~a ~ 5. 6. 7. 8. Rice Creek Watershed District approval. Compliance with the Lighting standards of the Zoning Ordinance. No lighting be erected for the ball fields and tennis courts. Add six pine trees, at least eight feet tall, at 45 degree angles to each other on the City property, east of the seven pinkspire crabapple trees. The parking lot lights be controlled by a timer and be turned off one hour after sunset. The use of20 foot light poles in the parking lot. Review the turn lane requirements with Ramsey County. 9. 10. 11. Mayor Probst opened the meeting up to public comments. Mr. Frederick Bowie, 3708 Chatham Court, expressed concern regarding vehicle and pedestrian safety at the intersection of the proposed complex. He felt that the safety issues have been inadequately addressed. It was his belief that Bethel College students will cross the highway to access the complex and will face four lanes of traffic to cross. The visibility of the intersection is limited due to the curve in the road. He suggested that the intersection be studied by a professional safety engineer, without a vested interest, prior to approval of the athletic complex. Ms. Julie Coopet, 1636 Chatham Avenue, stated that she was also concerned about the safety of the intersection. As a parent, walker and jogger she knows that the roadway is congested during ordinary use. To allow special events with pedestrians crossing four lanes of traffic to access the complex did not make sense. She had asked that the Ramsey County Sheriff Department have a squad parked in this area in order to slow down the kids driving from the high school. She has witnessed two accidents at this intersection and suggested that a ramp over the road be used for pedestrian crossing. She asked that the City Council consider the safety of the local children. Mr. JeffHohenshell, 1632 Chatham Avenue, stated that his property will abut the concession stand and bathrooms. He asked that the proposal be denied as it does not take into consideration the safety and welfare of the Arden Hills community. Safety has become a low priority compared to the monetary costs. Mr. Michael Coopet, 1636 Chatham Avenue, thanked the City Council for their thoughtful questions this evening. He had the impression that there was a rush to make a decision before working out the issues of the traffic with Ramsey County. He spoke with Mr. Dan Soler of Ramsey County and asked if the County had studied the potential impact of this proposal. Mr. Soler had indicated that Ramsey County reviews proposals and determines what may make the situation safer. He urged the Council to allow the community to bring in a professional traffic engineer to perform an objective study and determine the outcome of the proposal. Mr. Coopet stated that there were other issues with the proposal regarding aesthetics. He felt that a strong case can be made that more detailed work must be done. He asked that the City Council allow an additional 90 days in order for an impact study to be accomplished. He felt that the Planning Commission and other members of the City have acted as advocates on behalf of Bethel College. However, the City is the advocates of its residents. ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 ;;c. T 18 Ms. Winny Dudasocker, 1644 Chatham Avenue, agreed that the proposal athletic complex was e too ambitious. She agreed that Bethel College should be allowed to develop their land. However, she was concerned about the proposed single northbound lane which will only provide for one turn lane onto McCracken Avenue. She has spoken with the University of Minnesota- Horticulture Department regarding improving the proposed landscaping. She noted that the Planning Commission had suggested additional bushes along the bleachers. She provided the City Council with a list of other trees that could be used at the complex. Ms. Dudasocker stated that she was concerned about parking on Chatham Avenue. She requested that no parking signs be posted at the beginning of the street to avoid overflow parking in her neighborhood. Mr. Boyd Paulu, 3782 McCracken Lane, was concerned that if the grass trail is relocated within the 20-foot easement a significant number of mature trees will be lost. Additionally, the trail runs diagonally across the northwest edge ofthe tennis courts and he does not believe that the location of the tennis courts have been marked out on the site in order to determine the impact to the property. Mr. Paulu expressed concern for the impact of the proposal on his property. He stated that he moved to Arden Hills from northern Minnesota and he enjoys the open space behind him. He was not supportive of the lighted monument sign or the lighted parking lot and entry. With regard to the traffic concerns, he did not feel the City Council had adequate information to . approve the request. Mr. Paulu noted that Bethel College had four good tennis courts that were removed for a parking lot on campus. He felt it did not make sense to spend more money to build additional tennis courts. He stated that the City Council, Planning Commission and Parks Commission have been unresponsive to the neighborhood concerns. He asked that the Planning Case be tabled to allow further study, to determine where the grass trail will be located, and for Ramsey County to further study the restriping of Old Snelling Avenue. Mr. Jim Beutelspacher, 1644 Chatham Avenue, echoed the safety concerns that have been addressed. He indicated that his wife was nearly hit head-on by a high school student while heading northbound from the bridge. The high school student was in the wrong lane making a left turn onto Bethel Drive. He felt that the proposed markings would exasperate the situation. Mr. Beutelspacher expressed concern for pedestrian and bicycle traffic along Old Snelling Avenue. He felt that moving the traffic closer to the edges will increase the danger. Mr. Gordon Kristufek, 1640 Chatham Avenue, agreed with the concerns expressed regarding the traffic issues and pedestrian safety. He has two young children that utilize the trail system and he implored the City Council to not make a hasty decision until the end result of the project has been determined. e Mr. Kunkel stated that he was responsible for the security and safety of the campus and he takes the safety issues of the students very seriously. Bethel College was recently voted one of the top e . . ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 n F'1> 1''; f(: ~ -...,,'..../ t....'. '-.. B' !~ -:<-'1' -c~.. ~1">...4t:\;:,.." '~-S4.t 19 three safest campuses in the State of Minnesota. Since he is not an expert in traffic management, he has deferred to Mr. Soler, the Ramsey County Traffic Engineer and Bethel College must consider the recommendations of Ramsey County. Mr. Kunkel noted that this project has been worked on for a long time in conjunction with the City of Arden Hills. He felt that the plan was good for Bethel College students and will benefit the community of Arden Hills. Mayor Probst asked what the timeline for approval was. Ms. Randall stated that the review period had been extended to Monday February 28, 2000. She indicated that the City may, with the petitioners consent, extend the review period beyond that date. Councilmember Larson stated that he was still concerned about the design of the intersection. He felt comfortable with the actual proposal and believed that most of the issues have been addressed. Although he would prefer more vegetation along the soccer fields, his biggest concern was not knowing how Ramsey County planned to restripe the road. If the complex is used for overflow parking for events, this will result in more pedestrian traffic crossing four lanes to and from the main campus. Councilmember Larson noted that the City Council had discussed the speed limit on Old Snelling A venue ranging from 40 miles per hour to 45 miles per hour. The City had contacted Ramsey County regarding the inconsistency in the speed limit and the County responded that there was a process that must be followed and there was a risk of the speed limit increasing rather than decreasing. Mayor Probst questioned why this portion of Old Snelling A venue was currently four lanes. He believed that this was one reason for the speeding traffic. He stated the proposed three lane configuration would help the situation. He stated that it would be helpful to review Ramsey County's intentions for managing the intersection. He was not convinced that the proposal will be detrimental, rather he felt that it may help the situation. Councilmember Aplikowski noted that there currently are joggers along the street. She felt that there would not be a significantly higher number of people crossing the road than there are now. She did not believe that the proposal will increase the traffic speed on Old Snelling Avenue since people are driving faster everywhere. Mr. Coopet noted that the athletic complex will generate more traffic. With the exception of the occasional visiting teams, Councilmember Aplikowski stated that the complex will be used for the students while at school. Any additional traffic will be generated by the City if the City chooses to use the complex. Mayor Probst noted that if the 10 acre site was residentially developed it could have 30 homes. The average trips per home is eight to 12 per day and a residential development would generate much more traffic than the 41 car parking lot. Mr. Kristufek was concerned about the additional pedestrian traffic. At times the entire tennis team will be crossing the road on foot which is more pedestrian traffic than there has been. ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 DRt\FT 20 Councilmember Rem stated that she was concerned about the safety issues and felt that because a Old Snelling Avenue is a County road, the issues must be dealt with by Ramsey County. Since ., the athletic complex will draw people from across the road she would feel better if the intersection was a four way stop. She noted that the speeding traffic is not just high school kids, since parents and other residents drive fast as well. If the road is widened as suggested by Ramsey County she would be concerned for pedestrian safety. She stated that she would like to have a better sense of how the intersection will be handled for pedestrians. Mayor Probst stated that the Council was not attempting to rush to a decision and if the Council had time to think about the proposal they should take the time. Beyond the issues of the statutory time limit, he felt that if Ramsey County has determined the design of the roadway, waiting a few more weeks will not change the design. Councilmember Rem asked if the City could request stop signs at the intersection. Mayor Probst stated that this could be done, however, he was not sure this would make the intersection safer. Councilmember Grant stated that he was familiar with the intersection at McCracken Lane and he agreed that the intersection should have a left turn lane. He did not believe that the proposed complex will add a great deal of incremental vehicular traffic, however, it will add pedestrian traffic. He asked if the proposal must be approved as a package, or if the layout of the complex could be approved and the intersection issues be further studied. Mayor Probst stated that there already was a motion on the table with 11 conditions. He suggested that rather than adding more conditions, some issues should be cleared up prior to taking action. He noted that the City .. Council will have two more meetings prior to the deadline for action of February 28, 2000. Ms. ., Randall stated that action should be taken on the night of February 28, 2000 to meet the statutory requirements. Councilmember Larson suggested that Ramsey County be invited to discuss the roadway and intersection issues with the City Council. He asked staff if they thought the County would be receptive to coming to a meeting to provide figures and discuss the safety concerns. Mr. Lynch stated that he believed Ramsey County would be willing to attend a meeting with the Council. Mayor Probst asked if traffic counts were taken at the intersection. Mr. Kunkel stated that traffic counts were taken by Ramsey County and he had the results available. Councilmember Aplikowski asked Mr. Kunkel how many pedestrians he though would be crossing the road to access the athletic complex on any given day. She noted that pedestrian safety issues had never been brought up in any previous documentation. Mr. Kunkel stated that between November and April there would be very few pedestrians crossing the street to access the complex. During the spring and fall seasons there may be classes of up to 20 to 30 students using the complex up to three times per day, however, classes are not held every day. Mayor Probst stated that the options of the Council would be to approve the motion subject to the stated conditions. Or, if there was a desire to delay action, a second motion would have to be made. e e e . ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 f,\ ! " l..""'7 21 ri:.,= T Ii Ii Councilmember Aplikowski restated her motion and suggested the addition of condition number 12 stating that final approval would not be granted until the Ramsey County plans for the intersection and roadway are made clear. Mayor Probst stated that when a motion is approved the entire project is approved. Councilmember Larson stated that he would welcome a delay in order to allow Ramsey County to discuss with the City the proposed pedestrian crossing and whether anything can be done to make it safer. He asked the applicant if a delay of two weeks would be acceptable. Mr. Kunkel stated that it would be, providing a decision is made within two weeks. Councilmember Aplikowski withdrew her motion to approve Planing Case #00-01. Councilmember Larson concurred. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to postpone action on Planning Case #00-01, Special Use Permit amendment (updating the Master Plan) and Site Plan Review (for the park facility) until the February 14, 2000 regular City Council meeting, pending consultation with Ramsey County regarding the concerns surrounding the pedestrian crosswalk at the intersection of Bethel Drive and Old Snelling Avenue. The motion carried (4- 1, Councilmember Aplikowski opposed). Mayor Probst asked that Mr. Soler be asked to attend the City Council meeting and to provide a graphic depicting their intentions for the restriping of Old Snelling A venue, from the railroad bridge to County Road E2. 2. Case #00-03, James Moberg, 3355 Lake Johanna Boulevard, Front Yard Setback Variance Ms. Randall explained that the applicant was requesting approval of a front yard setback variance (18 feet proposed, when 40 feet is required) for an addition to a Single-Family lot zoned R-2. The applicant currently has an existing home and garage on the property. The applicant was proposing a 605 square foot porch and 1,165 square foot home addition to the existing 1,061 square foot home. The applicant has evaluated other locations for the addition; however, they believe this location is the only place they can add to the home with minimal impact. The parcel is 150 feet by 150 feet. According to the Zoning Ordinance, the front yard on a comer lot is determined by the shorter of the two sides. In the case of a square corner lot, the Zoning Administrator determines the front and corner side. Staff has determined Stowe Avenue to be the front and Lake Johanna Boulevard to be the corner side for this parcel. The existing home meets the required 40- foot corner side yard setback. The existing house is currently built within the 40 foot front yard setback making any addition to the home require a variance. The applicant plans to demolish the existing garage and build a new detached garage farther back, meeting all the setback requirements. The existing home and garage currently have an eight foot front yard setback from the front property line. The proposed addition would start 18 feet from the front property line. ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 D~(AFT 22 Staff found that an addition off the rear of the existing structure appeared to be the only suitable a location for an addition to the existing home. Other houses in the area are setback at least 30 ., feet, except for a corner lot across Stowe Avenue which has a 20 foot setback. The only other option would be to build up, however, the City has a height restriction of35 feet. The existing structure is entirely in the front yard setback area. The structure can not be expanded on without a variance unless it is added upward. The lot is larger than most lots in the area. The applicant could minimize the request by eliminating a portion of the porch addition and the entry portion of the addition. This would require a seven foot variance (33 feet, where 40 feet is required.) This design would not fit as well with the existing home. The current house is slightly smaller than most of the homes in the neighborhood, however, the addition would double the existing size. The plans show a separate living area (mother-in-law apartment). This property is currently zoned R-2, which allows single and two family dwelling units. Two family dwelling units are allowed under a special use permit with a minimum ofa 16,000 square foot lot. The applicant's lot is 22,500 square feet. Staff was not aware of this early enough to include a Special Use Permit as part of this application. The current ordinance does not prohibit the construction of this type of structure, however, it does prohibit the rental of this area without a special use permit. At the time of a building permit for this type of structure a condition would be placed on the permit that the structure not be rented without obtaining a special use permit. Staff a recommends a condition be added to this variance request that the apartment not be rented ., without obtaining a special use permit. Ms. Randall stated that staff received a letter in support of the project. Ms. Randall advised that the Planning Commission recommended approval of Planning Case #00-03, front yard setback variance (18 feet proposed, when 40 feet is required) for an addition and porch based on the "Findings - Front Yard Setback Variance (addition)" section of the staff report dated January 5, 2000. Mayor Probst confirmed that all of the encroachment, with the exception of the addition, is the existing building and the only way to eliminate this would be to remove the entire home and rebuild elsewhere on the lot. Ms. Randall stated that this was correct. She added that there would be now way to add onto this property without infringing on the front yard setback. Mr. James Moberg, 3355 Lake Johanna Boulevard, stated that the Planning Commission had expressed concern regarding the proposed widows walk on the roof of the building. He indicated that he reviewed the Code regarding this addition and the widows walk will meet all requirements. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve Planning Case #00-03, front yard setback variance (18 feet proposed, when 40 feet is required) for an addition and porch based on the "Findings - Front Yard Setback Variance (addition)" section of the staff report e . . . ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 DRAFT 23 dated January 5, 2000, conditioned on the apartment not being rented without obtaining a special use permit. The motion carried unanimously (5-0). 3. Case #00-04, Edward Kajer, 1434 West County Road E, Side Yard Accessory Structure Variance Ms. Randall explained that the applicant was requesting approval of a side yard setback variance (3 feet, 3 inches proposed, when 10 feet is required) for a new garage on a single-family lot zoned R-l. The applicant currently has a 399 square foot detached garage. The detached garage is currently three feet, three inches from the east property line. The applicant wished to demolish the existing garage and rebuild the detached garage in approximately the same location. The proposed garage would be 528 square feet (22 by 24 feet) which is larger than the existing garage. The setback from the side property line would remain three feet. The garage needs to be at least six feet from the house to meet the building code. The existing garage is 12 feet from the house. The proposed garage would be seven feet from the house. Due to the pie shaped lot and significant trees, the applicant would have a difficult time building on the west side of the home. The garage could be moved one foot closer to the house and still meet the building code. Several similar variances have been granted in this neighborhood including one for the neighbor to the east at 1426 County Road E. The City, in Planning Case 97-11, approved the variance for a three foot, three inch setback to the side yard setback for an accessory structure. Other variances in this neighborhood had been approved for five foot side yard setbacks. The applicant could minimize the request by reducing the garage width to a standard 22 feet and then only need a five foot variance where 40 is required. The garage could also be moved one foot closer to the house and still meet the building code. Because the house has windows facing out to the garage, the applicant preferred to not move the garage closer to the house. Staff found the configuration of the property to be unique. The parcel is not deficient in width, however, due to the pie shape, the width of the parcel at the rear of the house and garage is only approximately 75 feet. The Zoning Ordinance requires properties in the R -1 Zoning District to have a minimum width of 95 feet at the front setback line. The pie shape ofthe subject property was not created by the applicant. Other properties in the immediate area have been granted side yard setback variances which were in the range of what the applicant was requesting. The existing garage was just as close to the property line as the proposed garage. With regard to alternative locations, the pie shape ofthe parcel, trees, and setback requirements would restrict a garage on the west side of the existing home. The garage could be moved back. The applicant could reduce the garage width to a standard 22 feet and then only need a five foot setback where 10 feet is required. There is sufficient depth to the lot allowing the garage to be extended out the back for more storage space. ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 _,. r""""" ".~ ~_- '1.=" "''''.'' ~'~.' -~:" '''.~\ ' -\:l- U'KA~- I 24 Ms. Randall advised that the Planning Commission recommended approval of Planning Case #00-04, side yard setback variance for a detached garage (3 feet, 3 inches proposed, when 10 feet e is required), based on the "Findings - Side Yard Setback Variance (detached garage)" section of the Staff report dated January 5, 2000. Since the next door neighbor's garage is also three feet from the property line, Councilmember Aplikowski stated that she did not see any problems with the request. Ms. Randall noted that the next door neighbor's garage has eaves that extend beyond the roofline and applicant's new garage will not. MOTION: CounciJmember Aplikowski moved and Councilmember Rem seconded a motion to approve Planning Case #00-04, side yard setback variance for a detached garage (3 feet, 3 inches proposed, when 10 feet is required), based on the "Findings - Side Yard Setback Variance (detached garage)" section of the Staff report dated January 5, 2000. The motion carried unanimously (5-0). 4. Case #00-05, Sprint PCS, 1230 Red Fox Road (Water Tower) a. Special Use Permit and Site Plan Approval Ms. Randall explained that the applicant was requesting a Special Use Permit and Site Plan review to allow for the placement of Sprint PCS antennas on the side of the municipal water tower and an electronic equipment building to be located at 1230 Red Fox Road. The antenna e requires electronic equipment to be located on the ground. The applicant was proposing this to be at the south side of the water tower. The antennas were proposed to be installed at 50 feet, 60 feet and 83 feet in height. A group of four antennas will be at the three different heights and three different directions. The water tower site currently has two buildings in addition to the tower, a Public Works Facility building and an equipment building for the existing antennas. The equipment for this project was proposed to be on a 15 by 15 foot slab on the south side of the water tower. The site currently has a drive to access the water tower and an additional drive to access the existing building. The applicant was proposing an additional driveway to access the electronic equipment. The equipment consists of three to six cream colored weatherproof cabinets. The cabinets are six foot in height. The City Code requires that mechanical operating equipment located on the ground or on the roof of a premises be screened from view. Staff felt it questionable whether the proposed equipment would be included in this requirement. The applicant does not usually construct a building for the units, however, they do enclose them with a chain link fence. They were proposing some shrubs along the south side of the equipment pad. The equipment meets the required setbacks from the property line and water tower. The applicant was open to other types of fencing around the equipment pad if screening is a concern. . e . . ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 DRAFT 25 Staff recommended trees be added to screen the equipment from the south property line. The construction of the equipment pad and access drive will require three trees to be removed. Staff would recommend six blue spruce trees, six to eight foot tall, planted 12 feet apart at 45 degree angles. Ms. Randall advised that the Planning Commission recommended approval of Planning Case #00-05, Special Use Permit and Site Plan Review, subject to the following conditions: 1. The antennas and all mounts shall be painted to match the color ofthe water tower. 2. A lease agreement shall be maintained with the City of Arden Hills which details rent payments and other specific requirements of the City. If at any time, the lease shall terminate, the Special Use Permit shall be reviewed and the City may impose other restrictions or conditions as warranted. 3. No welding shall be done, or other mechanical attachments used on the water tower tank. 4. The driveway leading from the existing drive to the equipment building be a bituminous surface to match the existing drive. 5. Enclose the equipment pad with a six foot high cedar wood fence. 6. The equipment be screened on the south side by six blue spruce trees, six to eight feet tall, planed 12 feet apart at 45 degree angles as shown on Exhibit C. 7. The applicant be responsible for snow removal along the proposed drive. With regard to condition number seven, Ms. Randall stated that the City of Arden Hills does remove the snow on this site. However, staff did not want the City to be bound to the snow removal along the applicant's drive. Additionally, the Council may wish to modify condition number two to state: 2. A lease agreement shall be maintained with the City of Arden Hills which details rent payments and other specific requirements of the City. If at any time, the lease shall terminate, the Special Use Permit shall be terminated or reviewed and the City may impose other restrictions or conditions as warranted. The lease agreement as referred to under condition number two will be covered under a separate agenda item. Mayor Probst asked if the trees being removed along the driveway were good enough to be relocated on the site. Ms. Randall stated that the trees are not old and it may be possible to relocate them. However, she was not certain that the trees will survive the transport. She added that one of the trees may be able to remain depending upon the whether the entire drive is paved. Mayor Probst suggested that a condition be added providing Mr. Stafford with approval rights over the driveway. Councilmember Grant asked how the antennas will be attached to the water tower. Ms. Randall stated that it may be possible to weld the antennas to the tower. Staff had been concerned that the welding not occur where the water is located in the tank. If welding is not possible, rings can be attached to the tower. DR AFT ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 26 Councilmember Grant asked if the coaxial cable will be screened. Ms. Randall stated that the a cable can be painted to match the tower and the majority of the cable can be run inside the water ., tower beginning at a certain point. Councilmember Grant recommended that the cable be painted to match the color of the tower. Councilmember Aplikowski moved and Councilmember Larson seconded a motion to approve Planning Case #00-05, Special Use Permit and Site Plan Review, subject to the following conditions: MOTION: 1. The antennas and all mounts shall be painted to match the color of the water tower. A lease agreement shall be maintained with the City of Arden Hills which details rent payments and other specific requirements of the City. If at any time, the lease shall terminate, the Special Use Permit shall be terminated or reviewed and the City may impose other restrictions or conditions as warranted. No welding shall be done, or other mechanical attachments used on the water tower tank. The driveway leading from the existing drive to the equipment building be a bituminous surface to match the existing drive. Enclose the equipment pad with a six foot high cedar wood fence. The equipment be screened on the south side by six blue spruce trees, six to eight feet tall, planed 12 feet apart at 45 degree angles as shown on Exhibit C. The applicant be responsible for snow removal along the proposed drive. e 2. 3. 4. 5. 6. 7. Mayor Probst requested that the following conditions be added: 8. The trees being removed for the driveway be relocated on the site. 9. The Public Works Director have approval rights of the driveway construction. Councilmembers Aplikowski and Larson concurred with the additional conditions. The motion carried unanimously (5-0). b. PCS Site Agreement between the City and Sprint Spectrum L.P., Authorization to Execute Lease Agreement Mayor Probst requested confirmation that the proposed lease was comparable with the elements of other leases. Ms. Randall stated that it was. With regard to paragraph number two of the lease agreement, Councilmember Larson noted that the term of the lease provides that the applicant can automatically renew the lease for four additional terms of five years each, unless the applicant decides not do so and provides the City . . e e ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 DRAFT 27 90 days notice of termination. He felt that since the City was essentially in the position of a land lord, it should have the ability to do the same. Councilmember Larson stated that paragraph number seven of the lease agreement included a standard statement that the applicant may at its expense make such improvements on the site as deemed necessary from time to time for the operation of the PCS system. He suggested that a statement be included that requires the approval of the Owner so that the applicant does not have the ability to do something with the site that is not consistent with what has been approved. Ms. Randall stated that the lease only covers the portion of the site that contains the roadway, the pad and the ability to place the antennas. The applicant would not have control over the entire site with this lease. Mayor Probst asked the applicant if there were any concerns regarding Councilmember Larson's suggestions. Mr. Steve Carlson, representing Sprint Spectrum L.P., stated that a client such as this will typically not sign an agreement without a 20 year guarantee, or one that allows the land lord to kick them off at their option. This was the only way they could justify the cost of installing equipment in this location. Councilmember Larson asked why the applicant required a provision that allows them to terminate the lease early. Mr. Carlson stated that if the technology being used by the applicant is no longer applicable then they must have the right to terminate the lease. Councilmember Larson asked Mr. Carlson ifhe was comfortable with a provision that requires reasonable approval by the Owner for any improvements made to the site. Mr. Carlson stated that this would be acceptable. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to authorize the Mayor and City Administrator to execute the PCS Site Agreement between the City of Arden Hills and Sprint Spectrum L.P., conditioned on paragraph number seven being amended to state: "SSLP may, at its expense, make such improvements on the Site as it deems necessary from time to time for the operation of the PCS system, subject to reasonable approval of any improvements by the Owner." The motion carried unanimously (5-0). 5. Case #00-06, Joann Kulman, 3279 North Snelling Avenue, Minor Subdivision and Lot Width Variance Ms. Randall explained that the applicant was requesting approval of a minor subdivision to split one parcel into two parcels zoned R-l, and a lot width variance (85 feet, when 95 feet is required.) The applicant wished subdivide the property and sell parcel C to the neighbor to the south. Parcel B was previously combined with Parcel A and currently serves as access for the existing houses. Parcel A currently contains a home and cabin that have existed for a number of ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 DRAFT 28 years. Parcel A is currently accessed from Bussard Court using Parcel B and this access would ... continue. Parcel C is accessed from Snelling Avenue. ., A similar subdivision was reviewed on this property in 1988 with Planning Case #88-13. At the time Parcel C was proposed to be smaller. The Planning Commission reviewed the proposal and recommended approval to the City Council with conditions. The applicant withdrew the application prior to the City Council meeting. Parcel A is currently served by water and sewer. Parcel C has water available from Snelling Avenue. The sewer, however, is not available to this lot from Snelling Avenue. An easement will be needed from either Bussard Court or the west side of Parcel A if parcel C is not joined to the existing parcel to the south. Park dedication has not typically been paid with the relocation of a property line. If the City Council approves this as a separate parcel, park dedication would need to be determined. The dimensions are met, except for the lot width. The applicant currently has an 85 foot wide lot where 95 feet is required. Parcel A requires a variance for lot width. Parcel C only requires a variance if it is not attached to the property to the south. Ms. Randall advised that the Planning Commission recommended approval of Planning Case #00-06, Minor Subdivision and Variance for Parcel A, subject to the following conditions: . 1. Create a 20 foot wide private sewer easement for sewer access to parcel C, or that Parcel C be deeded directly to the property owner to the south. If the 20 foot wide private sewer easement is needed, a variance shall be granted for parcel C. 2. Rice Creek Watershed District approval. Ms. Randall stated that the Rice Creek Watershed District has indicated nothing will need to be done if the property is deeded to the property owner to the south. However, staff would recommend that condition number two remain part of the approval. Ms. Randall stated that staff would recommend adding condition number three, that the subdivision be recorded in the form of a Registered Land Survey. The applicant has informed staff that they will be selling Parcel C to the neighbor to the south (Rolf Engel property) to be connected to their property. If this is the case, the sewer easement and variance will not be needed for Parcel C. Parcel C would have to be connected to Mr. Engel's property as part of the recording. If condition number one remains, staff would recommend it be modified as follows: 1. Create a 20 foot wide private sewer easement for sewer access to parcel C, or that Parcel C be deeded directly to the property owner to the south. If the 20 foot wide private sewer easement is needed, a variance shall be granted for parcel C, and park dedication shall be determined by the City Council. e e . e ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 DRAFT 29 Ms. Randall stated that to accomplish the immediate deed transfer the applicant will need to supply the City with deeds showing a transfer from Parcel C (Kulman) to South Property (Engel) and Parcel C (Engel) to South Property (Engel). Staff recommended an additional condition that no building permits be issued for Parcel C until connected to the lot to the south (Mr. Engel's property). Mayor Probst asked how the three properties to the south of Mr. Engel's property are accessed. Ms. Randall explained the access to those properties. Mayor Probst stated that what appears to be developing with this request was another opportunity for a significant subdivision. Ms. Randall agreed that adding Parcel C to Mr. Engel's property makes the property more buildable. It was her understanding that a son and father that own some of the other parcels which could be connected to create a subdivision. Mayor Probst stated that, although he was not opposed to the actual request, he would want a better understanding of what the intent was of the property. Ms Randall stated that one benefit that may be realized with this request was that any homes built on the property could be developed similar to those on Buzzard Court with backyards backing up to backyards. Councilmember Larson confirmed that if the transfer of Parcel C to Mr. Engel does not occur, the Parcel would be considered a stand-alone and would be subject to park dedication fees and require a sewer easement. Ms. Randall stated that this was correct. Mayor Probst asked Mr. Engel to address the request. Mr. Engel stated that his intent was to use Parcel C in his pine tree growing hobby and not build on the property. Councilmember Larson requested confirmation from Mr. Engel that he does not plan to change his mind regarding the transfer of the deeds. Mr. Engel stated that he did not intend to change his mind and suggested the approval be subject to the deed transfer occurring. Mr. Mike Kulman, 3279 North Snelling Avenue, stated that it was Mr. Engel's preference that the parcel be deeded to his property. The Planning Commission had approved the request with conditions in the event the transfer did not take place. The City Planner has informed him that the deed to deed transfer can occur without the parcel ever being a stand-alone. Mayor Probst stated that he would prefer that the parcel be deeded directly to Mr. Engel. Councilmember Aplikowski asked how Mr. Engel's property is accessed. Ms. Randall stated that Mr. Engel's property was accessed via a private drive off Old Snelling Avenue. Councilmember Larson asked if staff had any objections to the subdivision approval being contingent on the immediate transfer of Parcel C to Mr. Engel. Ms. Randall stated that staff would have no objections to this contingency. Ms. Kulman noted that this was how the Planning Commission would have preferred to approve the subdivision, however, they were not certain that it would be possible. ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 ".",.j,;,n~ L".J L\;' il-\. ~- I 30 MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve Planning Case #00-06, Minor Subdivision and Variance for Parcel A, subject to the following conditions: e 1. Rice Creek Watershed District approval. 2. Parcel C being deeded directly to the property owner to the south. 3. The subdivision be recorded in the form of a Registered Land Survey. 4. No building permits be issued for Parcel C until connected to the lot to the south (Mr. Engel's property). The motion carried unanimously (5-0). C. City Events Task Force, Additional Appointments, Accepting Resignation Councilmember Aplikowski was recommending that the Mayor appoint and seek Councilmember ratification of two additional members to the City Events Task Force: . Mr. Tom Ostby, 3517 Siems Court . Ms. Loann Crepeau, 3517 Siems Court The Council may also wish to acknowledge the resignation of Tom Goserud from the Task Force, due to prior commitments. . Councilmember Aplikowski stated that she had no additional information regarding the Task Force appointments. She indicated that she anticipated a number people joining and resigning from the Task Force. MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to ratify the appointments of the two new members to the City Events Task Force. The motion carried unanimously (5-0). ADMINISTRATOR COMMENTS A. Pay Equity Report Mr. Lynch stated that the Pay Equity Report was mandated by the State of Minnesota. Included in the agenda packet were the Pay Equity Implementation Report, Compliance Report, Predicted Pay Report and a graph demonstrating the predicted pay comparison between male and female jobs for the City of Arden Hills. Mr. Lynch advised that staff recommends the City Council receive the Pay Equity Implementation Report, Compliance Report, Predicted Pay Report, and Predicted Pay Graph, and reiterate their position to be in compliance with the Pay Equity Act for the State of Minnesota. . Mr. Lynch stated that this information was submitted to the Minnesota Department of Employee Relations by the deadline of January 31, 2000. The City will receive correspondence back from e ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 DRAFT 31 them in approximately one month to six weeks, indicating compliance or what needs to be done to comply. Based upon the information that he has been able to determine on the reports, Mr. Lynch stated that it appeared the City of Arden Hills should be compliance with the Pay Equity Act. MOTION: Councilmember Aplikowski moved and Councijmember Grant seconded a motion to receive the Pay Equity Implementation Report, Compliance Report, Predicted Pay Report, and Predicted Pay Graph, and for the City Council to reiterate their position to be in compliance with the Pay Equity Act for the State of Minnesota. The motion carried unanimously (5-0). COUNCIL COMMENTS Councilmember Aplikowski stated that she attended the Ramsey County Legislative Local Government meeting. She stated that the Council was outnumbered by the School District and that few Legislators attended the meeting. Councilmember Aplikowski stated that the next City Events Committee meeting will be held Wednesday, February 16,2000. Councilmember Rem stated that she attended the Operations and Finance Committee meeting last week. The Committee is looking into reviewing the City utility rates and was interested in . reviewing the City assessment policy. Councilmember Rem stated that she attended the Human Rights League meeting in Roseville last evening and the Northwest Youth and Family Services will be holding a youth banquet. . Mayor Probst reported on the first meeting of the year for the 135-W Corridor Coalition. He stated that Chair Mondale was not in attendance. At this meeting the Coalition acknowledged the grant money. He stated that Anoka County has indicated a strong interest in becoming a voting member of the Coalition. There was also the possibility of Saint Anthony joining the Coalition which would bring in Hennepin County as well. There had been some discussion at the meeting regarding what the role of the Counties would be. The next 135- W Corridor Coalition meeting will be held in March 2000. ADJOURN MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to adjourn the meeting at 11 :43 p.m. The motion carried unanimously (5-0). Dennis Probst Mayor Joseph P. Lynch City Administrator ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 DRAFT 32 NOTICE OF MEETINGS The next regular City Council meeting will be held Monday, February 14,2000 at 7:30 p.m. at the Arden Hills Council Chambers. i " e . . - \ . . e CITY OF ARDEN HILLS ACCOUNTS PAY ABLE CLAIMS REPORT TO BE APPROVED AT 02/14/00 COUNCIL MEETING CLAIMS PAID SINCE LAST COUNCIL MEETING Htlltl#Y ~::tWl)A'tt:i . 17132 17133 17134 17135 17136 17137 17138 \7139 17140 17141 17142 17143 17144 17145 17146 17147 01/28/00 01/31/00 02101/00 02/01/00 02101/00 02/03/00 02104/00 02/04/00 02/04/00 02/04/00 02/04/00 02104/00 02/04/00 02/04/00 02108/00 02108/00 PAGE 1 OF 3 :Wi\l\iI,ot!l#? Y;t\lMMtli'i'$'o'f:f" ;W;:\i\N;::;; fiN: ':':'..:.:.: :':NO':' :::::::::,::: 295.00 4289.94 3 123.44 1 575.20 201.70 138.88 222.30 \93.17 615.75 3949.21 316.55 120.00 20.00 17.40 34.636.63 4.378.00 MRPA Affmi Plus Federal Credit Union Public Em 10 Retirement Association ICMA Retirement Trust- 457 Cadillac Plastics Cadillac Plastics Fortis Benefits Fortis Benefits Health Partners Lakes Collo Service Coo erative Minnesota Mutual Life Lakes Collo Service C erative Munici- als Roseville Parks & Recreation T A Schifs & Sons A1vffi pr C oration Subtotal - Paid Claims 54,093.17 Paid Claims From Above - 54,093.17 Add Unpaid Claims. Page 3 of 3 - 95142.11 Total AccoUDts Payable Claims for Council Approval, 02/14/00. 149.235.28 Note: Checks for unpaid claims totaling S249,858.17 were mailed on February 1,2000 after approval at the January 31, 2000 Council Meeting. They were check numbers 17083 _17131. This sequence corresponds to unpaid temporary numbers Tl- T49. Check numbers 17081 w 17082 were used for alignment. MRP A 2000 Membershi -Moore & Olson First Febru Pa 011 First Feb pa 011 First Febru Pa: 011 Plastic Door for Plow Truck Door Window - Truck #110 Febru Short Term Disabili Feb Lon leon Disabili Feb Dental Insurance Feb Health Insurance Febru Life Insurance 2000 Memhcrshi 2000 Membershi Lunch-Vacation Da Tri _12128/99 Final P t-1998 Street Reconstruction Pro'ect Febru Rent & Gen 0 er Ex ..od)'I_.l>""~I.;c,,.1 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 02/14/00 COUNCIL MEETING PAGE20FJ . . UNPAID CLAIMS REGISTER: 2!MMl!ltJIft:lt'>>A1'itH +Mli'ltiWti TOI 02115/00 A-Il:!Ldraulic Sales & Service 25.13 Hydraulic Hose ~air T02 02/15/00 Accurate Press Inc. 637.94 Jan Newsletter T03 02/15/00 Airtouch Cellular 72.88 Cellular Phone Service T04 02115/00 Amerjpride 1J>parel 235.86 Unifonn Purchases T05 02115/00 Ancom Communications Inc. 640.09 Mobile Radio-Parks T06 02/15100 Animal Control Services Inc. 683.52 Dog/Cat Enforcement_Ian T07 02/15100 Arden Hills Tire & Service Center 358.40 .J1l Tires #17 Pickup T08 02/15100 AT&T 12.46 633-4443 Lo.!!&Distaoce T09 02115/00 Berres, Sandra 14.63 Mileage Reimbursement TIO 02/15100 Bifl's Inc. 240.28 Portable Toilets TlI 02/15100 Boltm~Jennifer 270.00 Dance Instructor TI2 02115/00 B.QYer Ford Trucks -.: 334.99 Dimmer SwitchlAirB~#1 II TI3 02115/00 Bro..tex, Inc. 99.81 Paper Haod Towels TI4 02/15100 Burwell Lynn 760.00 Dance Instructor TIS 02/15100 Conne!!Y...Industrial Electronic 227.89 Lift P~ Alt Switch TI6 02/15/00 C.2!EQrate E~ess 270.63 Office S.!!Ee.lieslC2E1'Y~r TI7 02/15100 Electro Watchman 239.63 Alarm ~stem 2/1-4/30 Tl8 02115/00 Frattallone's Hardware 55.98 Jan~aryPurchases TI9 02/15/00 Glenwood Inglewood 27.26 Spring Water-CH T20 02115100 Gra~Inc. 59.02 #8 Lift-Hour Meter T21 02/15/00 H&L Mesabi Inc. I 693.58 Plow Cutti!!lLE~es & Ware Bar T22 02115/00 flydro S~ Colllplll1J' 5,325.00 Water Meter Software & Train~ T23 02115/00 I.U.OE Local 49 Benefit Fund 7200.00 Insurance Mar _ ~ T24 02/15/00 Int') Union of Opec E~eers 175.00 1an P~l1 Deductions T25m6 02/15100 Kalh Auto Parts 332.42 Jan~.."purchases . T27 02115100 Literski Sharon 30.00 Refund-~rts Hour T28 02115/00 Lov~ Sharon 28.00 Refund-Cartoon ~ers T29 02115/00 Metr~olitan Area ~t Assoc 2668.00 SubsctiPtion Service 2000-2001 T30 02/15/00 Minar Ford 11.85 Head!!gQt W~ Harness T31 02/15100 MN Dept of Heallh 200.00 Water School-McK~& Perron T32 02115/00 MN Counties Insurance Trust 125.00 2000 Assoc Membership T33 02115/00 MN Park SQPervisors Assoc 75.00 2000 MPSA Membershjp T34 02/15/00 Morton Salt 2426.21 Road Mix T35 02/15100 ~yers Laura 5.00 Refund-MotherlDa!!8!1ter ~ Out T36 02/15100 NCPERS Group Life Ins. 45.00 PERA Ljfe-Feb~ II Total ~ U_Dpaid Claims 25,606.46JI e 1IOIIdy/~"1I1'"J'11~...1 . ~ . e . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 02114100 COUNCIL MEETING UNPAID CLAIMS REGISTER: H_l\~iUi(:lliAt~:i T37 T38 T39 HO T41 T42 T43 T44 T45 H6 T47 H8 H9 T50 T51 T52 T53 T54 T55 T56 T57 T58 T59 T60 T61 02/15/00 02115/00 02115/00 02115/00 02115/00 02115/00 02/15/00 02115/00 02115/00 02115/00 02/15/00 02115/00 02115/00 02115/00 02115/00 02/15/00 02/15/00 02/15/00 02/15/00 02/15/00 02/15100 02/15100 02115/00 02115/00 02/15/00 PAGE 3 OF 3 .. ...j)likooMMlilits(; ':':':':~'>:N:':':';':':':';':"","" .:. .....:.;.:.:~.:.:,.:.;."..... ;:::;:;:;:;~:>::::,:<:::::;~:::::::::;::<:~...,::~.~.~:::::::::<:>::::;:;<:;:,:::;:,:,:,:,:::::i Nextel Communications North Metro Insnections, Inc. Nott Comnanv Pace AnaMical Plaisted Comnanies Inc. Ramsev Countv Regional Mutual Aid Assoc. Samuelson. Mary Sebere. Karen Shortv's lID Wrecker Service Inc. Stafford Dwavne Standard Spring of Minneapolis State of Minnesota SteDDinl!Stone Theatre Suburban Pronane TC Field & Comnanv . TarJ2:et Stores Team Laboratorv Chemical Com. Timesaver Off-Site Secretarial TKDA University of Minnesota us West Communications Vikinl:!: Automatic Sorinkler Walbridlre. David Wiley. Dawn 118.93 4966.08 73.52 828.75 1 934.83 54228.49 10.00 5.00 5.00 97.00 35.43 504.72 228.98 200.00 41.54 466.00 128.39 904.39 396.63 2114.84 160.00 I 645.93 36.20 400.00 5.00 Subtotal, Page 3 of 3 - PaQe 2 of 3 Broullht Forward - Total Unoaid Claims 69,535.65 25 606.46 95,142.11 Cellular Phone Service December Electrical InsDections Hvdraulic Fittings Water Testinll Ice Control Sand Februarv Law Enforcement 2000 Membershin Refund-MolherlDaullhter Nillht Out Refund-MolherlDaughter Night Out Towing-#16 Tanker Milealle Reimbursement Renair Snrinll #16 Tanker 1998 MN Statutes (Set) Musical Theatre Class 20# Pronane Tank & Fuel Crime-Renew Policy After School SunnliesIRecorder ShOD SUDPlies Recordin. Secretarv-CC-I/31 PW/Parks Maint Facilitv Snace Planninll Munici-Pals 2/03/00 Phone Service Refund-Permit #FOo-02 Mallie Classes Refund-MotherlDaullhter Nillht Out . ..ndyi_.,"pol"'bki<:loi....l ~ ~ ~ e> e> ~ e> <'l e> c W ~ ~ o W J: o ..J ..J Os 0::51 ~~ l1.0 >-0 O::e> <01 ::l- 0::;:: me> W:o:; 11.:;;: tq 0:: ._ -[II 11._ III ..J ..J :E z W Q 0:: <I: u.. o ~ i3 'I.'~ ," I ;1 ... Ii I: I1II :~\:;: ~:\::: ...:-:<.:<<< ;.;...,. ~:.:-} '" >:<., "::11 ::11 :~::::: 1M '~.#: ~I \'. ....,.,.... I ! Igg~~:l' ~oo~~i '~ :, .:.}:.: .:-:." ':.,.,., g ~ ~ ~ i 3 ~ ~ I " ~ ~ ~ ~ ~ ~ ~ ~I ~ o .; ~ ~ ~ ~l! E ~ II .~>,., ::::::=:: ::::~::; :::3:::: :':N: ,.",. ~ ~ ;~ ~ N vi vi ~ ~ S - :~"t.I: ~m ,,;.:~. ~ ~ i% " ~ ;; ~ ". ~. I. .::::::~ :::::::'-= "",W .,.. 'W 'i II U"" 'Ii! ~ ~ 1m ~ " ~ - .... :lJ " ~ ~ ~.I ~ .; o 0 00 ci ci ~~~~~~I (">l~ ;:~ ~ ft ;':'., ",.:.,. o o ;3 5 c ~~ i~ I~_:!I~ I<< ::l ' 11I:;1 .s u ~' ~~8~]~;~ ~;q~o:],~ !~~.p~'m 11 $ >-< u -g t: ~ $ i ~ t 1 ~ t; ~ VI € ~ ~ ~ ~ ::; 8 ~ ~ 8 80. ~ ~ ~ 80. g ~ ~ g = ~ ~ ~ = v ~ ~ d !l ;; 00 v ~. " 2! g s:: ~ g -i- i .." ,':..... ,...~:, o .~ ~ o U ~ ij .t -< 00 ~ ~ 1:i J ] [;1 ~ LI ~ ~i:ll -ll " '" ~ ;= ~ ~ ~ M \D '" ..0 o M f""l l"- 00 OIl 0 ~ MN ~ ;N:< ;":>:; ;:S ~ Li: S "<1". S ~ ;:; 1 @ ij ~ ~ 1 ] ! ~ 0 ::E ~ -< -< 3 . " u ! . ~~~~~ 5. 5. fi 5 l: ~~~~~ ~~~~H~ ~ ~ ,. ,. ~ ~ 8 8 v ~ 88888~~ ~ ;: g :i; ~ 0<) N N ~ 888..~~ ~:i;g~;~ ~ 8. 8 ~ ~ \(j ~ ,. ~ ~ ~ ~ " ~ :s ~ g ~ ~ ~ ;z ~ t:;t ~ ~ :;f 8 ~ ~ ~ :::: ~ 'g : ()! :a ~ ~ ~ 00 ~ ~ ;:;: c::1!1': .E.o.~~~~~~6~g~~~3ig~~S....~~~.k ".;: ::~:~': ili i g 88888 on 0 on on on '0 0 '0 '0 '0 N..... N N N ,.,.,.; I ~~ ;;;~;;~;I;;;i~I;~;~II;;;;~1 ..... .....N"N" -- c-i N~___ J~~. ~ l . .. .. ~ " . ._'~~ "5!]~z~~ g1ClOj~~ ~ r- ~ tf s;::" ....r 'i) :g ~ II.> ~~~~i~!~i~ . ~ 1 8 ~ ~ ~ ~ ; ~ ~ ~ ~ ~ ~ Q., ] u e ~ .5 "Cl ...::; 6i ! i:';" u c ~" ~ ~ 5 di ~ ]1~ ~~.:.l"Cl8 ~ B ~ ] ; g '5 .~ ~" "Cl>......~~o~"Ccv ~i~=~~"~"J:]I ~ ~ 8 g ~ s 8 u s;:: ~ ~~~~~~:::E~~~ . .~ .!! ~ :2 j j 'Z II.> :2 s;::" ~ <. :z: ::J .,; .!: d"S;::~II.>~~~ g~"Q~5~ o ~ ~ C2 ~ :J: ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ i i ~ i B gg~g~ r- r- r- r- .- ~ N i2 g ~ g ~ ~ ~ ~ ~ 0:-- 0:-- 0:-- r- g o 8 ~ ~ 8 ~ 2 ..... ~ ~ g g g g ~ ~ ~ ~ ~ ~ v v ~ ~ ~ ~ v v ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~~~~~ p ;t ~ g g g 51 ~ ~ E !-< "'Q ~ 1l " 'j :;~~;::; ,.,.,.;.: .~ I < ~ JI ~ .s . ~ ~ ! . .~ ~ ~ .;.~ ~ =8 g .5 ~ ~ ] >-< iil t 1 B i ~ ~ 6 .!! .2;> ~ " OJ 00 .. 0 ] ~ .~ ; . E 'E iiI ] ~ ~ . " z , e e ~ 1 Ie , . " e . . CITY OF ARDEN HILLS MEMORANDUM DATE: February 10,2000 TO: Mayor and City Council Joe Lynch, City AdministratoJ ~ FROM: SUBJECT: 2000 Fee Schedule Back!!:round The City Council has historically approved an annual fee schedule. Staff has reviewed the current fee schedule, and fmds most fees to be appropriate, with several minor changes to the fee schedule currently used. Those changes are: . Separating Commercial and Residential Plumbing Permit fee schedules Deletion of Non-Radio Read Water Meter/Spacer Charges Increasing Radio Read Water Meter/Spacer Charges Adding Water Disconnect fee Addition, under Storm Utility, of the Sump Pump Connection Surcharge, as per Ordinance No. 314 Reduction in fees for amusement machines, as per recent State legislation Increase in fees for color zoning maps Comprehensive Plan increase Park and Recreation rentals more consistent . . . . . . . . These fees are more in keeping with the actual cost of doing business. Recommendation Staff recommends the adoption of Resolution #00-06, establishing the fee schedule for 2000. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 00-06 A RESOLUTION ESTABLISHING THE FEE SCHEDULE FOR 2000 WHEREAS, Section 13-24 of the Arden Hills City Code provides that permit/license fees be established from time to time by Resolution adopted by the City Council; and WHEREAS, the Council has expressed a desire to review the fee schedule on a regular basis; and WHEREAS, staff has completed a formal review of all fees charged by the City, and would recommend that the attached fee schedule for the year 2000; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills that the attached fee schedule be adopted: (See Attachment A) BE IT FURTHER RESOLVED, that these fees shall become effective upon the date of adoption of this resolution, February 14,2000. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 14th DAY OF FEBRUARY, 2000. DENNIS PROBST, MAYOR ATTEST: JOSEPH P. LYNCH, CITY ADMINISTRATOR . e e . . e e . CITY OF ARDEN HILLS 2000 FEE SCHEDULE (includes sales tax where appropriate) I. ADMINISTRATIVE Dogs and Cats (Annual- No pro-rating) Dog License (Annual) $10.00 Cat License (Annual) 10.00 Duplicate or Lost Tag 2.00 Boarding: Dogs (Daily) 11.00 Cats (Daily) 11.00 Administrative Animal Handling (per Animal) 2.00 Disposal: Dog 22.00 Cat 20.00 Impoundment: First Offense 20.00 Second Offense 40.00 Third Offense 60.00 Residential Dog Kennel License (Annual) 10.00 Meeting Documents (Annual) Minutes Regular City Council Meeting $64.00 Regular Planning Commission 51.00 Meeting Agendas Regular City Council Meeting 12.00 Regular Planning Commission 6.00 Meeting Agenda Packets Re.gular City Council Meeting VARIES Regular Planning Commission VARIES Meeting (Cost based on per sheet/stafflabor/postage as applicable) Miscellaneous Administrative Fees Counter and/or Per Sheet (8-1/2 x 11) $ 0.15 Special Document Photocopy Requests Per Sheet (Duplex) 0.25 Per Sheet (Legal- 11 x 14) 0.30 Per Sheet (Ledger - 11 x 17) 0.30 Assessment Search 10.00 II. BUILDING CONSTRUCTION Building Permits Fees are based upon Table lA of the 1997 V.B.C. and are determined by the City's Building Official. Plan Review Fee 65% of Building Permit Fee Re-Inspection $20.00 STATE SURCHARGE .0005 x construction value Mobile Home $50.00 Location Permit Demolition Includes: Wrecking, 50.00 relocating and moving buildings (for all types of buildings, including mobile home relocation) Swimming Pool 50.00 STATE SURCHARGE 0.50 Fence Construction Base Fee $15.00 Plus Per 100 Feet 6.00 STATE SURCHARGE 0.50 Blacktop or Base Fee $18.00 Concrete Sidewalks, Parking Lots, Driveways Plus Per 100 Feet 6.00 STATE SURCHARGE 0.50 Plumbing Minimum Fee $35.00 . Residential First Fixture 15.00 Each Additional Fixture 7.50 . Commercial, 1.25% of Total Bid Industrial, plus $50.00 Institutional STATE SURCHARGE **0.50 **Surcharge computation is based on the permit fee. Surcharge equals 0.0005 of each permit fee, or $.50, whichever is greater. . e e . . e . . Electrical Permit I Minimum Fee I *$22.00 Maximum Fee $110.00 for Single Family Dwelling Other fees are based on amperage and are determined by the City's Electrical Inspector. I STATE SURCHARGE I 0.50 Heating or Minimum Fee $35.00 Mechanical Permit . Residential 2% oftotal bid . Commercial, 1.25% of Total Bid Industrial, plus $50.00 Institutional STATE SURCHARGE **0.50 Surcharge computation is based on the permit fee. Surcharge equals .0005 of each permit fee, or $.50, whichever is greater. Fire Protection Fees are based upon Table lA Permit of the 1997 V.B.C. and are determined by the City's Building Official. Plan Review Fee 65% of Fire Permit Fee Re- Inspection $20.00 STATE SURCHARGE .50 Surcharge computation is based on the permit fee. Surcharge equals .0005 of each permit fee, or $.50, whichever is greater. III. LIOUOR/ALCOHOLIC BEVERAGES (Fees Paid AnnualM Liquor (Annual- No pro-rating) On-Sale 1,999 square feet (SF) or less $3,300.00 2,000 - 2,999 SF 4,400.00 3,000 - 3,999 SF 5,500.00 4,000 SF or more 6,600.00 Sunday On-Sale 200.00 Off Sale 200.00 Club Fee 300.00 Investigation Fee 150.00 Malt Beverages On-Sale 120.00 Off-Sale 40.00 Wine On-Sale *2,000 (*or half of On-Sale License Fee - whichever is less) Strong Beer I I *No Charge (*as part of On-Sale Wine License) < IV. MAPS AND ORDINANCES e Ordinances Zoning $26.63 Sign 10.65 Subdivision 10.65 Code of Ordinance 106.50 Comprehensive Plan 60.00 Maps Zoning (11 x 17) - B/W .75 Zoning (11 x 17) - COLOR 3.17 Streets 2.00 Copies of As-Builts 4.50 V. PARKS AND RECREATION FEE SCHEDULE Ball Field Rental Per Hour *$25.00 Ice Rink Rental Per Hour *25.00 Warminghouse Per Hour *25.00 Rental Picnic Shelters Includes two (20 picnic tables *25.00 and one (1) trash container per day *Plus a Refundable $50.00 Damage Deposit Additional Picnic Table(s) 25.00 and/or Trash Container(s) Community Annual 15.00 Garden Plots e VI. PLANNING AND ZONING Preliminary Plat *25.00/lot + consulting fees *$250.00 and escrow Final Plat *Inc1uded in Preliminary Plat N/A + consulting fees Lot Split/Minor * + consulting fees * 175.00 Subdivision Rezoning/Comprehen * + consulting fees *250.00 sive Plan Amendment Variance * + consulting fees *125.00 Special Use Permit * + consulting fees *200.00 (SUP)/Amended SUP Planned Unit * + consulting fees and escrow *300.00 Development (PUD) Vacation of Easement * + consulting fees and escrow *125.00 Apportionment of * + consulting fees *30.00 . e . e Assessments Zoning Ordinance *+ consulting fees and escrow *250.00 Amendment VII. UTILITY HOOK-UP CHARGES Water Permit Water Service Installation $35.00 Interior Plumbing (New 5.00 Home) Interior Plumbing (Existing 10.00 Home) Temporary Water Shut 30.00 Offi'Turn On Permanent Water Disconnect 200.00 Fee Curb Box and Service Lead: 150.00 . I" Service connection on unsurfaced street Restoration of typical road 60.00 mix street Restoration of higher-type * Set by Engineer street Larger than 1" Service *Set by Engineer Connection Plan Check Fee * Set by Inspector Re-Inspection 10.00 STATE SURCHARGE 0.50 Water Meter/Spacer Charges . Non-Radio Read Water Meter/Spacer Charges Meter Size* Total Denosit/InstaUed 3/4" x 7-1/2" Meter $175.00 3/4" x 9" Meter 200.00 1" Meter 300.00 1-1/2" Meter 555.00 2" Meter 730.00 *Iflarger than 2", call Public Works Director for Price Quote Spacer Charges (Fee required on all new meters = $7.00) Water Meter/Spacer Charges . Radio Read Water Meter/Spacer Charges Meter Size* Total DenositJInstalled 3/4" x 7-1/2" Meter $315.00 3/4" x 9" Meter 340.00 1" Meter 380.00 1-1/2" Meter 610.00 2" Meter 765.00 *Iflarger than 2", can Public Works Director for Price Quote Spacer Charges (Fee required on an new meters = $7.00) Sewer Permit New Connections $35.00 AlterationslRepairs 35.00 (Minimum Fee) Plan Check Fee * Set by Inspector Inspections * Set by Inspector Re-Inspection *V ARIES *(Consult City Building Inspector) SAC. *V ARIES *(Inc1uded in Building Permit Fee) STATE SURCHARGE 0.50 Storm Utility Prohibited Sump Pump $100.00 Connection Surcharge per month VIII. MISCELLANEOUSIRETAIL ACTIVITIES Boutique/Garage Application/notification of N/A Sale City Hall required Casual Roadside Application/notification of N/A Stands City Hall required Tent Permit $50.00 Sidewalk Sales 50.00 Amusement Includes: Arcade, dance hall, 100.00 Facilities movie theater, poollbilliard tables, bowling alleys, indoor tennis, skating facility, outdoor tennis, driving. ranges, . e e e . . etc. (Refer Code) Bulk Fuel Storage Wholesale - Liability 200.00 Insurance Required Charitable Investigation Fee 150.00 Gambling Grocery Per 1,000 Square Feet (SF) or 20.00 fraction thereof HotellMotel Per Room 6.00 Courtesy Bench Non-Advertising per bench 25.00 With Advertising per bench 75.00 Massage Per Facility 3,000.00 Parlor/Sauna Personal Service License 100.00 Mechanical and/or Includes: Amusement devices, Electronic musical devices, amusement Recreation Device rides, bowling alleys, etc. (Refer Code) 1 Device 50.00 2 - 4 Devices 100.00 5 - 10 Devices 275.00 11 - 15 Devices 605.00 16 and over 900.00 Retail Sales Includes: Antique shops, $50.00 beauty !barber shops, boat dealers, Christmas tree sales, dry cleaning, laundry, bakery, candy, meats, wholesale foods, caterers, motor vehicle sales, optometrist, mortuary, video sales/rentals, over-the-counter cigarette sales, vending machines (excluding cigarettes), and the selling of retail goods or services not listed Retail Cigarette 200.00 Sales Restaurants - Cafes, Per 1,000 Square Feet (SF) or 20.00 Coffee Houses, etc. fraction thereof Restaurants - 300.00 Drive-thru Service Stations Liability Insurance Required 100.00 e . IX. SIGNS Initial FeelPer Sign $50.00 STATE SURCHARGE 0.50 (per permit) Annual Renewal 100 Square Feet* (SF) or less 20.00 Fee/Per Sign *Maximum allowable size Temporary 50.00 STATE SURCHARGE .50 Impoundment First Offense N/C - Warning Second Offense 20.00 Third Offense 40.00 X. MISCELLANEOUS FEES/PERMITS Annual Rubbish $75.00 Hauler Contractor' License 30.00 \\BDS-O 1 \SYS\USERS\SHEILA \COUNCILIResolutions\2000\00-06, 2000 FEES.doc . . e . . e . . CITY OF ARDEN HILLS MEMORANDUM DATE: February 2, 2000 TO: Mayor and City Council FROM: Joe Lynch, City Administrator SUBJECT: Water Quality Task Force Appointment Backl!round The Chairperson of the City's Water Quality Task Force has is recommending that an additional member be appointed to this task force. Council may remember that former task force member, Tom Lynch, recently resigned. Mr. Wilhelm Reindl, 1233 Ingerson Road, has expressed an interest in serving in this capacity. Recommendation The City Council may wish to consider the appointment of Mr. Reindl to the City's Water Quality Task Force. Councilmember Larson may have additional information or comments regarding this appointment. e . . CITY OF ARDEN HILLS MEMORANDUM DATE: February 9, 2000 TO: Joe Lynch, City Administrator @) FROM: Terrance R. Post, City Accountant SUBJECT: Licensed Charitable Gambling Requests At the February 14,2000 meeting, the City Council will be presented with four (4) resolutions dealing with licensed charitable gambling approvals. The Minnesota Gambling Control Board requires the local unit of government to evidence approval by individual resolutions rather than by group consent. Following is a brief overview of the resolutions. 1. Resolution No. 00-09, "Resolution Approving Bingo Hall License Renewal Application" This renewal application is from applicant Pot 0' Gold for the period from June 1,2000 to May 31, 2002. Staff is not aware of any issues that would cause staff not to recommend approval of this resolution. Council may wish to note that, with the Light Brigade electing not to review its Premises Permit at this location, the Pot 0' Gold will temporarily be short one organization as of April 1 , 2000. 2. Resolution No. 00-10, "Resolution Approving St. Mary's Charitable Gambling Bingo Hall Premises Permit Renewal Application" This Premises Permit renewal involves the request of the applicant, St. Mary's Romanian Orthodox Church, to continue conducting Class A bingo operations at the Pot 0' Gold for the period from May I, 2000 to April 30, 2002. Staff recommends approval of this resolution by virtue of the organization having satisfied all City ordinance requirements, including the trade area spending requirement by exceeding $161,888 or 50.3% of net profit for the two years ended January 31, 2000. Council should note that this organization is electing not to renew a Premises Permit for Class B pull tab operations at the Holiday Inn, 1201 West County Road E. 3. Resolution No. 00-11, "Resolution Approving North Suburban Youth Association Charitable Gambling Premises Permit Renewal Application at Big Ten Supper Club." This Premises Permit renewal involves the applicant's request to continue conducting Class B pull tab/tipboard/rafIle operations at the Big Ten Supper Club for the period from April 1 , 2000 to March 31, 2002. Memorandum, Licensed Charitable Gambling Requests Page Two February 9, 2000 e During the application period, the City received two (2) Premises Permit applications at this site from two applicants (621 Foundation and North Suburban Youth Association). Signed leases from the owner of the establishment supported both applications. Before having Council consider this as an agenda item staff requested a written statement (attachment) from Big Ten Supper Club owner John J. Welsch as to which of the two signed leases he was going to accept as valid. Mr. Welsch has indicated that his intention is to lease space to the North Suburban Youth Association and not to the 621 Foundation. Staff recommends approval of the resolution by virtue of the organization satisfying all City ordinance requirements for the two-year period ended December 31, 1999. Excluding required ten percent contributions to the City of Arden Hills, the organization has contributed $147,108 in the trade area, including $61,000 for the new lrondale High School track and $15,000 for the Northwest Youth and Family Services (NYFS) teen court. 4. Resolution No. 00-12, "Resolution Approving Circle PineslLexington Lions Club to Conduct One-Day Off-Site Gambling." This application references a proposed April 1 , 2000 raftle activity at the Arden Hills Holiday Inn. Licensed Gambling organizations are permitted one such off-site activity per year, with local jurisdiction approval. . Staff recommends approval of this resolution. This Lions Club has met the spirit of the City of Arden Hills charitable gambling ordinances by contributing fifty percent (50%) of net profits within the trade area ($550 to Northwest Youth and Family Services) from last year's event. Summary Staffrecommends the Arden Hills City Council consider adopting the above four (4) resolutions related to licensed charitable gambling activities as part of the consent agenda at the regular City Council meeting on February 14,2000. . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 00-09 RESOLUTION APPROVING BINGO HALL LICENSE RENEWAL APPLlCA nON THEREFORE, BE IT RESOLVED, that the City of Arden Hills agrees to approve the Bingo Hall Renewal License Application for the Arden Hills Bingo Hall (Pot-O-Gold) from Goldie K. Siedow, 3776 Connelly, Arden Hills, Minnesota. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 14TH DAY OF FEBRUARY, 2000. DENNIS PROBST, MAYOR . ATTEST: JOSEPH P. LYNCH, CITY ADMINISTRATOR . FOR BOARD USE ONLY AMT. PAID CHECK /I DATE e STATE OF MINNESOTA GAMBLING CONTROL BOARD RENEWAL APPLICATION FOR BINGO HALL LICENSE - LG300 PRINTED: 12109199 LICENSE NUMBER: BH013 EFFECTIVE DATE: 06/01100 EXPIRATION DATE: 05/31/01 Annlicant Information Name of Applicant: Pot O'Gold DBA, if applicable: Business Address: 3776 Connelly Arden Hills MN 55112 Phone Number: 651-631-1724 Fax Number: MN Sales & Use Tax ID #: 1123411 Main Office Address (if different from above): Type of Business Sole Proprietorship Local Unit of Government Acknowledl!ement 4It!f the Bingo Hall is located within the city limits, the *City must sign the application. If the Bingo Hall is located outside the city limits, Both the **County and **Township must sign the application. Name of *City or **County Name of **Township ..d,rden Hills ~ l~y( ~ Signature of Person receiving the application N/A By signature below, the township acknowledges that the legal owner of the bingo hall is applying for a bingo hall license renewal within township limits. 't. / "7 / 00 Date Application Received C, 'N T1tt:rlSI.f/l..t:-1Z. Title of Person Signing the Application Signature of Person receiving the application Date Application Received Title of Person Signing the Application Township is: Organized Unorganized Unincorporated e State of Minnesota - Gambling Control Board IMPORTANT NOTICE: RENEWAL APPLICATION(S) ENCLOSED e Pot O'Gold 3776 Connelly Arden Hills MN 55112 APPLICATION DEADLINE: 03/02/00 License Renewal Application - License Number BH013 License Expiration Date: 05/31/00 Enclosed are the preprinted license application renewal forms: License Renewal Application Form: LG300 Personnel Information Form(s): LG315 Please review each page carefully. 1. If there is inaccurate information, draw a line through it and write in the correct information. 2. If there is missing information, write in the information. 3. The Chief Executive Officer (CEO) must sign the bingo hall renewal application. 4. Each personnel renewal form must be signed by the employee in the presence of a notary public. If any employees will not be renewing, write the termination date of employment on their renewal form and return it with your renewal packet. 5. Enclosed is one copy of a blank personnel form LG315 to be used to add new employees. Use the blank form as an original and make copies as necessary. 6. Complete the enclosed Bingo Hall Occasion List (LG302) and return it with your renewal application. 7. Obtain a resolution of approval from the local unit of government and return it with your renewal A application. - Send your renewal application, all personnel forms, the $2,500.00 fee payable to the "State of Minnesota" and all other attachments listed above to: Gambling Control Board Suite 300S 1711 W. County Road B Roseville, MN 55113 All personnel forms will be sent to the Department of Public Safety for a Bureau of Criminal Apprehension clearance and to the Department of Revenue for a tax clearance. MN Rule 7862.0010, Subp. lOa provides, "Before issuing or renewing a bingo hall license, the board shall conduct, or request the director of gambling enforcement to conduct, a background investigation, which may include a review of the applicant's sources of financing, ownership, and organizational structure. Actual costs in addition to the initial and renewal application fees shall be borne by the applicant. " Upon receipt and clearance, your application for renewal will be presented to the Gambling Control Board for consideration at the monthly meeting. If you have any questions, please contact Sandy Loney at (612) 639-4086. . ~D:12/09/99 LICENSE NUMBER: B0013 STATE OF MINNESOTA GAMBLmGCONTROLBOARD RENEWAL APPLICATION FOR BmGO HALL LICENSE - LG300 NAME OF APPLICANT: Pot O'GoId Names of all owners, officers, directors, partners, managers, supervisors, and persons or entitities with a direct or indirect financial interest of 5% or more, as prescribed by Board rule. Each person named must fill out a separate Bingo Hall Personnel Information, Form LG315 l!AME Goldie atherine Siedow Total Number of personnel currently registered: 1 TITLE (!>wner/Part . . STATE OF MINNESOTA GAMBLING CONTROL BOARD RENEWAL APPLICATION FOR BINGO HALL LICENSE - LG300 . PRINTED:12/09/99 LICENSE NUMBER: BH013 NAME OF APPLICANT: Pot O'GoId OATH I declare that this application is correct and complete to the best of my knowledge and belief. I will familiarize myself with the laws of the State of Minnesota and Rules of the Board governing gambling and agree, if licensed, to abide by those laws and rules, including amendments to them. I declare that I am qualified under the terms of Minnesota Rules 7862.0010, Subp 3 to be licensed as a bingo hall and will abide by the restrictions set forth in Minnesota Rules 7862.0010, Subp 4. I declare that any lease agreements between the bingo hall licensee and lawful gambling organizations will specifically identify any goods or services that the organization is required to purchase from the lessor or a third PartY. vendor, and that all goods and services furnished as part of the lease agreement will be valued at their fair market value. Changes in the information submitted in this application will be submitted in writing to the Board and local unit of government within ten (10) days after the change occurs. /IoiJ~ ~ J( ~ ~-I"'~ Signature of the Chief Executive Officer . / - I X - ~ 000 Date Signed Reouired Attachments .j LG302, Bingo Hall Occasion List; .j LG315, Bingo Hall Personnel Information; .j Loca1 Unit of Government resolution of approval; and .j License Renewal application fee of $2,500. Make Checks payable to "State of Minnesota". (Fees are considered earned and are not prorated or transferable.) Mail application and attachments to: Gambling Control Board Suite 300 S 1711 W. County Road B Roseville, MN 55113 Allow eight weeks for application processing This publication will be made available in alternative format (Le. large print, Braille) upon request. Hearing impaired individuals using a TIY may call the Minnesota Relay Service at 1-800-627-3529. The infonnation requested on this fonn (including any attachments) will be used by the Gambling Control Board (GCB) to dctcnnine your e qualifications to be involved in lawful gambling activities in Minnesota, and to assist the GCB in conducting a background investigation of you. You have the right to refuse to supply the information requested; however, if you refuse to supply this infonnation. the OeB may not be able to determine your qualifications and, as a consequence, may refuse to issue you a license. If you supply the infonnation requested, the GeB will be able to process your application. STATE OF MlNNFSOTA GAMBLING CONTROL BOARD ~:12/09/99 BINGO HALL PERSONNEL INFORMATION - LG315 LICENSE NUMBER: BH013 EFFECTIVE DATE: 06/01/00 EXPIRATION DATE: 05/31/01 EMPLOYER INFORMATION Name of Bingo Hall: Pot O'Gold DBA: Address: 3776 Connelly Arden Hills, MN 55112 Phone Number: 651-631-1724 APPLICANT INFORMATION Last Name Siedow First Name Goldie Full Middle Name Maiden Name Previous Name Katherine Johnson N/A Social Security Number 471-32-4299 Home Address: 3873 114th LN NE Blaine, MN 55449 Home Phone:612-783-1840 Driver's License # State of Issue S-300-285-461-432 MN ..te of Birth Birthplace-City "'/09/34 Parkers Prairie State Province MN Full First Name of Spouse N/A MILITARY INFORMATION CITIZENSHIP Branch of Military Service N/A Dates of Service N/A US Citizen T EMPLOYMENT STATUS WITH THIS EMPLOYER Your position OwnerlPartner Duties None ADDmONAL INFORMATION NOT PREVIOUSLY SUBlVIlTnill Attach additional sheets if necessary to resJ>l"lnd to the following information. Be sure you sign the additional sheets. , , Ust other employment you current List the Employer Name, Addr yment and Type of Business: -=r . _.le__'_III G..,\cl..<!...... Do"t\a..r-i: 11~'f-I\;:'D. Ust the MN Sales & Use Tax # for esota:, , SV\,D..<:.I( 8a-I- " 4-1-i/37711 Il It ~ tit any Criminal History (Except Petty Misdemeanors). If None, Write "NONE". NON E List Name, address and license or exemption # of any organization you belong to which conducts lawful gambling: Printed: 12/09/99 BINGO HALL PERSONNEL INFORMATION - LG31S License Number: BH013 Name of Employer: Pot O'GoId Name of Applicant: Goldie Siedow OATH and C~ENT STATEMENT 1. I have never convIcted of a felony, or a crime involving gambling. 2. I have never been convicted of assault, a criminal violation mvolving the use of a firearm, or making terroristic threats. 3. I am not currently or have ever been engaged in or connected with an illegal business. 4. I do not owe $500 or IOOJe in delinquent taxes to the state of Minnesota. 5. I have not had a sales and use tax permit revoked by the commissioner of revenue within the last two years. 6. I have filed, after demand, tax returns required by the commissioner of revenue. 7. I will not directly or indirectly give gifts, trips, prizes, loans of mon~.;;;.rremiums, or other gratuities to gambling ~anizations, or their employees, other thari nominal gifts not to ex a value of $25 per organization m a 8. I a:'= i~olesale distributor of alcoholic beverages or an employee of a wholesale distributor of alcoholic beverages. 9. I am not a licensed manufacturer or affiliate of a manufacturer under Minnestoa Statute 349.163. 10. I am not a licensed distributor or affiliate of a distributor under Minnesota Statute 349.161. 11. I will not provide any staff to conduct or assist in the conduct of bingo or any other form of lawful gambling onI wilt1>le premi"",!. bl" 'd . I fo . . tha d I wful blin 12. not acqu.re gam mg equIpment or prov. e mventory contro r any orgamzallon t con ucts a gam g on the premises. 13. I will not prepare or assist in the preparation of any reports required by Minnesota Rule 7861.0120, Subp. 3, for an organization conducting lawful gambling on the premises. 14. I will not pr<lvide accounting selVices to any organization conducting lawful gabmling on the premises. 15. I will not solicit, suggest, encourage or make any expenditures of any organization's gross receipts from lawful gambling. 16. I will not charge any Tee to a person without which the peniOn could not play bingo or participate in another form of lawful gambling on t1ie premises. 17. I will not provide assistance or participate in the conduct of lawful gamblinll on the premises. 18. I will not permit more than 21 bingo occasions to be conducted on the prelDlses in any week. 19. I will not be involved in the procurement of, or influencing the procurement of, lawful gambling equipment for an organization which conducts lawful gambling on the licensee's premises. 20. I will not provide or permit an affiliate or person acting on behalf of the bingo hall licensee to provide any cOlllJleDSlll1on, gift, g,:"tuity, premium, contribution, or thing of value to a Gambling Control Board employee or member of the Gam6ling control Board. 21. I will not recruit a person to become a gambling manager or assistant gambling manager or identify to an organziation a person as a candidate to become a gamliling manager or assistant gamliling manager. a If any information submitted in the application changes during the term of the license period, the Bingo Hall applicant or licensee ., must notify the board and the appropnate local unit of government under Minnesota Statute 349.213, Subd 2, m writing within ten (10) days of the cbaDge. e In addition, I unden;tand, agree and hereby irrevocably consent that suits and actions relating to the sul)iect matter of the Bingo Hall license application, or acts or omissions arising from such application, may be commenced against me m any court of cOlIIJI<etent jurisdiction in Minnesota by service on the Minnesota Secretary of State of any summons, process, or pleading authorized by the laws of Minnesota. By signature of this document, the undersigned authorizes the Department of Public Safety to conduct a criminal background check or review a1id to share the results with the Minnesota Gambling Control Board. Failure to provide required information or providing false or misleading information may result in the denial or revocation of the license. FURTHER AFFIANT SA YETI:! NOT, except_that this Oath and Consent Statement are submitted in support of the application for a Bingo Hall license from the Minnesota Gambling Control Board. . Subscribed and sworn to ~f~~e this J.J - J/ () ~dayof~~/(AIlJa20 -6fJ2JJ.... ./~~/O~I1U.) ~~ Signature of applicant CoW'P' of lYtlrYliQ - b Notary Public U My commission expires J - 3/.... 05 IIZI The infonnation requested on this fonn Wi1l be used by the Gambling C t i.... compliance with Minnesota Statutes and rules governing lawful gambling activities. All of the infonnation that you su fonnation when received by the GCB except if required, your Social Security number, which remains private. Discbure or Social S<eurity Number . You are required to provide your Social Security number on this fonn. Your Social Security number Wi1l be used to detennine your compliance with laws of Minnesota. Authorization for requiring your Social Security number is found at 42 U.S.C. 40S (c)(i). ..;t-I-C)..OOD Date Signed Minn&3ota Lawful Gambling Lease for Bingo Activity - LG222 . Name 01 Legal Owner 01 Premi,e, Slreel Address J~ Name 01 Lessor Slroel Addre,s (II same ..legal owner, write in "SAME") ) M.- 'i... Name 01 leased Premises Slreol Address City IL/-( l City Zip rrr'-f Zip Daytime Phone ( "L.) ? Daytime Phone 14f~ ( ) City Zip Daytime Phone IA frilL ( (.<;"/) '1/-172- GCB license no. olorganization Daytime Phone ( 'II ) ~fr- nrf Ofl,}(Z.(ff" r Rent Information Rent for bingo and all other gambling actlvltie, conducted during a bingo occasion may not exceed: (1) $200 per occasion for up to 6,000 square feel: (2) $300 per occasion for up to 12,000 square feet; (3) $400 per occasion for more than 12,000 square feet; or (4) $25 per occasion for bingo conducted in a bar (regard- less of the square foolage) - organizalion must. conduct another fonn of lawful gambling, and the premises must serve inloxicating liquor or 3.2 percent mall beverages. The tolal renl may not be based on a percentage of receipts from lawful gambling or attendance at a bingo occasion. An organization may not pay rent 10 IIseif or to any of its affiliates for space used for the conduct of lawful gam- bling. Sketch and Dimensions of Leased Area Renl to be paid per bingo occasion $ J eo (If no rent is to be paid, indicate -0-) . Sketch: For all areas being leased for the conduct of gambling and storage of gambling producl at Ihis premises, attach a skelch (drawing) showing: (1) Ihe leased area(s), and (2) the dimensions. ,,~.." j".-:" . ...... ,,: ..... ". -',:',. -,.'-'," '.' . c~~!..&reij.ises I'ermitReneWaI Applications Only: .If no" .cllsnge;; have been niade" slthe site, you do. not have~ ,. "....; .:"_~ ",. -' '. ,.", <. "'., .'. _ ': . ' ' . <".,." '.' .' ' . _'. . "" " I ;to'compJetilthis section or provide a sketch; .... . ... ): '~i(:~~~:~~ti.V:;". :::"-:;L::,:.;.'. ,- ." :,,', .:. : . . -', .. .....'-.' Dimensions I t..lo The leased areas are: feel by (;,0 feet for a tolal of gl.{ao square feel. ~2- feet by SO feet for a lolal of l)bO square feel. UA v S ... 't.. t/ ...".-t""s feet by V~Vv."'{ feet for a total of - " C"2- square feel. Slorage "1- feet by If feel for a lolal of 12 ~ square feel. Slorage feet by feet for a total of square feel. . Combined total qt..(tS>1 square feel. Times and Days of Bingo Occasions Enter bingo days and times below. Circle a.m. or p.m. after each beginning and ending time. A bingo occasion must continue for at least 1-112 hours (90 minutes) but cannol exceed four (4) consecutive hours, and at least 15 bingo games must be held at each occasion. An organization (as a whole) may not conducl more than len (10) bingo occasions each week. Q.ay Beainnil10/Endina Hours ~ 8el;Jinnina/Endina Hours Q.ay 8eainnina/Endina Hours :W- I PM. to-4 -1M ~ +' ~f1 to Vii''''''' to s.iL 7 PH 10 '7 h1 W 1PM 10 "(IH to siT ~ P'n to /I IH W q 1M 10 I( fn to s&:C II In 10 I ,4M I Term of Lease Amended Lease Only . The term of this lease agreement will be concurrenl wllh Ihe II Ihis is an amended lease showing changes occurring during premise. .pennit issued by Ihe Gambling Control Board, unless Ihe lerm of the current premises permit, write in the date that lerminaled sooner by mutual consent of the lessor and lessee. Ihe changes will be effecllve ----1_'_. Bolh parties thai signed the lease must initial and date all change.. Page lof2 1/99 The board and its agents, the commissioners of revenue and public safety and their agents, and law enforcement personnel have access to the permitted premises at any reasonable time during the business hours of the lessor. Lease for Bingo Activity - LG222 I BINGO HALL LESSOR I I LESSOR PROHIBITIONS I When leasing ~om a licensed bingo hall, the Management of Gambling Prohibited responsible for the illegal gambling activity lessor must be the legal owner of the Theownerofthepremisesorthelessorwill are also agents or employees of the property. not manage the conduct of gambling at the lessor. _ premises. 4. The lessor shall not mOdify or terminaW I ACCESS TO PERMITTED PREMISES PartlclpaUon as Playe", Prohibited the lease in whole or in part because the organization reported to a state or local Stale of Minnesota and Law Enforcement The lessor, the Iesso(s immediate family, and law enforcement authority or the board the any agents or gambling employees of the t th .t f' lessor will not participate as players in the occurrence a e Sl eo .lIegal gambling conduct of lawful gambling on the premises. activity in which the organization did not participate. II/egal Gambling Other Prohibitions 1. The lessor is aware of the prohibition 1. The lessor will not impose restrictions on against illegal gambling in Minnesota the organization with respect to providers SlaMes, section609.7S, and the penalties (d"b ) f foriDegal gambling violations in Minnesota .stn utors 0 gambling-related equipment and services or in the use of Rules, part 7861.00S0, subpart 3. net profits for lawful purposes. 2. To the best of the lesso(s knowledge, the 2. The lessor. the lesso(s immediate family, lessor affirms that any and all games or and any agents or employees of the lessor devices located on the premises are not will not require the organization to perform being used. and are not capable of being any action that would violate SlaMe or rule. used, in a manner that violates the prohibitions against illegal gambling In 3. If there is a dispute as to whether any of Minnesota Statutes, section 609.7S, and these lease provisions have been violated. the penalties for illegal gambling violations the lease will remain in effect pending a in Minn. Rules, pI 7861.OOS0. subp. 3. final determination by the Compliance Review Group (CRG) of the Gambling 3. Notwithstanding Minnesota Rules. part Control Board. 7861.00S0, subpart 3, an organization must continue making rent payments, 4. The lessor shall not modify or terminate pursuant to the terms of the lease, if the this lease in whole or in part due to the organization or Us agents are found to be lesso(s violation of the prOvisions fisted in solely responsible for any illegal gambfing this lease. conducted at that sne that is prohibited by Arbitration Process e. Minnesota Rules, part7861.ooS0. subpart The lessor agrees to arbitration when a 1. or Minnesota Statutes, section 609.7S. violation of these lease provisions is alleged. unless the organization's agents The arbitrator shall be the CRG. OrganlzaUon The organization has access to the permitted premises during any time reasonable and when necessary for the conduct of lawful gambling on the premises. [LESSOR RECORDS MAINTAINED The lessor shall maintain a record of all money received from the organization, and make the record available to the board and its agents, and the commissioners of revenue and public safety and their agents upon demand. The record shall be .. maintained for a period of 3-112 years. OTHER OBLIGATIONS AND AGREEMENTS. Attachment All obligations and agreements between the organizalion and the lessor are contained in or attached to this lease. (Attach additional sheets if necessary. Any attachments to this lease must be dated and signed by both the lessor and lessee.) The cost of any goods or services that the lessee purchases from the lessor or from a third-party vendor pursuant to the items of the lease, including but not limited to trash removal. snow removal, parking lot maintenance. or building maintenance for the bingo leased premises, are contained in or attached to this lease and are valued at their fair market value. This lease is the total and only agreement between the lessor and the organization conducting bingo. There is no other agreement and no other consideration required between the. parties as to the lawful gambling and other malters related to this lease. Any chang~s in this lease will be submilted to the Gambling C?nlrol Board len days prior to the effective date of Ihe change. Signature ot Lessor G ,0;~ Print Name and Title of Lessor Questions on this form should be directed 10 the Licensing Section of the Gambling Control Board (Board) at 6S1.639- 4000. .;X-s. Date -5-00 Date This publication will be made available in alternative format (i.e. large print, Braille) upon request. Hearing impaired individuals using a TTY may call the Minn~sola Relay Service at 1-800-627 -3S29 and ask 10 place a call to 651-639-4oo0. The information requested on this form will become public information a when received by the Board. and will be used 10 determine your ., compliance with Minnesota slal~.tes and rules governlnglawfu' gambling activities. Page 2 of 2 1199 . e e CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 00-10 RESOLUTION APPROVING ST. MARY'S CHARITABLE GAMBLING BINGO HALL PREMISES PERMIT RENEWAL APPLICATION THEREFORE, BE IT RESOLVED, that the City of Arden Hills agrees to approve the Bingo Hall Premises Permit renewal application for the St. Mary's Romanian Orthodox Church to conduct bingo and pull tab gambling at the Arden Hills Bingo Hall (Pot-O-Gold), 3776 Connelly A venue, Arden Hills, Minnesota. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 14TI1 DAY OF FEBRUARY, 2000 DENNIS PROBST, MAYOR ATTEST: JOSEPH P. LYNCH, CITY ADMINISTRATOR State of Minncsota Gambling Control Board Premises Permit Renewal Application For Board Use Only Amt.Pd Check # e LG214PPR Prin1ed: 1218/1999 License Number:A-00489-006 Da1e Effective Date: 5/111998 Expiration Date: 413012000 Name of Organization: Church of St Mary Romanian Orthodox St Paul Gamblina Premises Information Name of the establishment where gambling will be conducted Pot 0 Gold Bingo 3776 Connelly Ave Arden Hills, MN 55112 County: Ramsey Note: Ow- recpIds show the premises is located within the city limits Lessor Information Goldie Katherine Siedow 3873 114th LN NE Blaine, MN 55449 Name of the property owner (If different): Square footage leased per month: Rent paid per month: Square footage leased per bingo occasion: Rent paid per bingo occasion: 9,404.00 300.00 . Binao Activity Ow- recoIds indicate that Bingo is~conduc1ed on these premises. Storaae Information Bank Information Firstar Bank 2100 N Snelling Ave Roseville, MN 55113 Gambling Bank Account Number: 372000306 On the lines provided below list the name, address and title of at least two persons authorized to sign checks and make deposits and withdrawals for the gambling aCC01D1t. The organization's treasurer may not handle gambling funds. Name Address City, State, Zip Code Title 6> S"'::>( (. Cf.21 Cr:..:> it s-rll::r ~(,r (Be sure to comple1e the reverse side oftltis application) This form will be made available in alternative format (ie. large print, braille) upon request. Page 1 of 2 (Continued on Back) Gam bliog Sit~ Authorization I hereby consent that local law enforcement officers. the board or agents of the board. or the commissioner of revenue or public sarety or agents of the commissioners. may enter the premises to enfOrce the law. Bank Rerords Information The board is authorized to inspect the bank records of the gambling account whenever necessary to fulfill requirements of current gambling rules and law. Organization License Autborization I hereby authorize the Gambling Control Board to modifY the class of organization license to be consistent with the class of pennit being applied for. Oath 6. any changes in application I declare that: information I. I have read this application and all will be submitted to the board and information submitted to the board is true. local accurate" and complete; unit of government within ten days of 2. all other required information has been the change; and fully disclosed; 3. I am the chief executive officer of the 7. I W1derstand that failure to provide organization; required information or providing 4. I assume full responsibility for the fair and false or lawful operation of all activities to be misleading information may result in conducted; the 5. I will fiuniliarize myself with the laws of ~ Minnesota governing lawful gambling and 0 rules of the board and agree, iflicensed, to abide by those laws and rules, including amendments to them; Acknowledgment Page 2 of2 . "N~Ktf&"l;rM$'lfb~'h..e. I {lJes.gnee IIll'Y rior SIgn) Date 2 r .,__ , - \P- ~G:) Local Unit of Government Acknowledgment and Approval On behalf of the city, I hereby acknowledge this application for lawful gambling activity at the premises located within the city's jurisdiction, and that a resolution specifically For the townshiD: On behalf of the township, I acknowledge that the organization is applying to conduct lawful l!I'lll~p has no statutory authority to approve or deny an application (Minn. Stat. sec. 349.213, subd. 2). Print name of township . Signature of township official receiving application For the countY: On behalf of the county, I hereby acknowledge this application for lawful gambling activity at the premises located within the county's jurisdiction. and that a resolution specifically approving or denying the The information requested on this fonn (and anyattachmenrs) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota. and to assist the Board in conducting a background investigation of you; You have the right to refuse to supply the information requested; however, if you refuse to supply this information" the Board may not be able to determine your qualifications and. as a consequence, may refuse to issue you a license. If you supply the inronnation requested, the Board will be able to process your application. Print name of county Signature of county personnel receiving application Your name and auulC~ Will De puonc information when reoeived by the Board All the other infurmation that you provide will be private data about you until the Board issues your license. When the Board issues yolD" license. all of tile information that you have provided to the Board in the proce.. of applying for your license will become public. If the Board does not issue you a license. all the information you have provided in the proo::ss of applying fur a license remains private. with the exception of your name and address which will remain public. Private data about you are available only to the following: Boardmernbers, staff of the Board whose work assignment reqwres that they have aa:ess to the information; the Minnesota Department of Public Safety; the Minnesota A1torney Go......; the Mimesota Commissioners of Administration" Finance, and Revenue: the Minnesota Legislative Auditor, national and international gambling regulatory agencieS; anyone pu..uant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agencies filr which law or legal order authorizes a new me or sharing of information after this notice was given; and anyone with your Mineo consent. e State of Minnesota Gambling Control Board Organization License Renewal Application I For Board Use Only I -'G2000R Printed: 12/8/1999 License Number: A-00489 Effective Date: 5/111998 Expiration Date: 413012000 Orlanization Information Church of St Mary Romanian Orthodox St Pau 854 Woodbridge St St. Paul, MN 55117 County: Ramsey MN Sales & Use Tax permit #: 24806 Phone Number: (612) 489-5618 Chief Executive Officer Information Nicholas Manciu 2816 McKinley St NE Minneapolis, MN 55418 Date of Birth: 2/17/1959 (612) 789-6172 Phone Number: Treasurer Information Daniel Muntean Phone Number: 9/16/1924 (651) 484-6793 Date of Birth: ~rganization's regularly scheduled meetings are: Number of active members over the age of 18: 2nd Tuesday from 7:30 PM to 8:30 PM .;.% Cj I ACKNOWLEDGMENT I DECLARE THAT: . I have read this application and all infonnation submitted to the Gambling Control Boan!; . All the information is tnJe, accurate and complete; . The compensation schedule is current and on me with the board; . The proof ofnonprofrt Stalu8 fur the organimtion is on file with the bean!; . Our organimtion remains in good standing as a nonprofit corporation with the Minnesota Secretary of Stale's Office and/or continues to be recognized by the Internal Revenue Service as an income tax exempt organization and, if applicable, ou charter remains in good standing with our national organization; . All other required informatinn has been fuDy disclosed; . I am the Chief Executive OffICer of the organimtion; . I asswne full responsibility fur the fair and lawful nperation of all gambling activities to be conducted; . I will fiuniliarize myself the the laws ofMilUlCsota governing gambling and rules of the Gambling Control Board and agree, if licensed, to abide by those laws and rules, including amendments to them; . A membership list of the organimtion will be available within seven days after it is requested by the Gambling Control Board; . Any changes in application infurmation wiD be submitted to the Gambling Control Board and the local unit of government wit 10 days of the change; . A license tennination plan wiD be submitted to the Gambling Control Board within 30 days of termination of aD Premises Penni1(s ); . The gambling manager is booded and licensed as required by Minnesota statute; and . I understand thai failure to provide required infurmation or providing fulse or misleading infonnation may result in denial or revocation of the license. QL~. . " Date..,., I '"J _ '- - - (..JVoO Signature of CbiefExecutive Officer Organization License Renewal Application (Continued) Page 2 of2 The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota, and to assist the Board in conducting a background investigation of you. You bave the right to refuse to supply the information requested; however, if you refuse to supply this information, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a license. If you supply tbe information requested, the Board will be able to process your application. Your name and address will be public information when received by the Board. All the other information that you provide will be private data about you until the Board issues your license. When the Board issues your license, all of the infurmation tbat you have provided to the Board in the process of applying for your license will become public. If the Board does not issue you a license, all the information you have provided in the process of applying for a license remains private, whit the exception of your name and address which will remain public. Private data about you are available only to the following: Board members, staff of the Board whose work assignment requires that they have access to the information; the Minnesota Department of Public Safety; the Minnesota Attorney General; the Minnesota Commissioners of Administration, Finance, and Revenue; the Minnesota Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this notice was given; and anyone with your written consent e . e e ST. MARrS ROMANIAN ORTHODOX CHURCH SCHEDULE of LAWFUL GAMBLING PROFITS and 10% FUND CONTRIBUTIONS 24 MONTHS ENDED 31 JANUARY 2000 MONTH NET PROFITS 10% FUND Feb-98 21,680 1,719 Mar-98 17,853 2,168 Apr-98 18,440 1,785 May-98 4,092 1,844 Jun-98 5,133 409 Jul-98 4,699 513 Aug-98 20,009 470 Sep-98 20,741 2,101 Oct-98 19,221 2,074 Nov-98 13,797 1,922 Dec-98 14,800 1,380 . Jan-99 17,432 1 ,480 Feb-99 23,265 1,743 Mar-99 23,781 2,327 Apr-99 7,430 2,378 May-99 5,266 743 Jun-99 10,729 527 Jul-99 19,715 1,073 Aug-99 6,222 1,971 Sep-99 14,622 622 Oct-99 4,405 1,462 Nov-99 8,301 440 Dec-99 9,074 830 Jan-OO 10,394 907 Totals 322,099 32,888 . ST. MARY'S ROMANIAN ORTHODOX CHURCH e ARDEN HILLS TRADE AREA SCHEDULE of DONATIONS for 24 MONTHS ENDED 31 JANUARY 2000 RECIPIENT AMOUNT 10% FUND 32,888 NWYFS 44,000 ST. KATHERINE'S UK. ORTH. CHURCH 20,000 ST. ODILIA'S SCHOOL 15,000 ST. JOHN the BAPTIST SCHOOL 15,000 NWYMCA 10,000 ARDEN HILLS PARK FUND 7,000 . MOUNDSVIEW H. S. 5,000 IRONDALE H. S. 5,000 SCHOOL DISTRICT 621 5,000 RAMSEY COUNTY SCHOOL PATROL 3,000 TOTAL 161,888 \19\ ~t<t ~ ~lZ/1.ID~1 ? Sb. 'lJ::> Ulo clV e '. e . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 00-11 RESOLUTION APPROVING NORTH SUBURBAN YOUTH ASSOCIATION CHARITABLE GAMBLING PREMISES PERMIT RENEWAL APPLICATION AT BIG TEN SUPPER CLUB THEREFORE, BE IT RESOLVED, that the City of Arden Hills agrees to approve the Bingo Hall Premises Permit renewal application for North Suburban Youth Association (NYSA) for a Class B gambling booth at the Big Ten Supper Club, 4703 North Highway 10, Arden Hills, Minnesota. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 14TH DAY OF FEBRUARY, 2000. DENNIS PROBST, MAYOR ATTEST: JOSEPH P. LYNCH, CITY ADMINISTRATOR .' e February 9, 2000 RECEIVED FES 0 :1 2000 City Council City of Arden Hills 4364 West Round Lake Road Arden Hills, MN 55112 CITY OF ARDEN HfLLS RE: 2000 - 2002 Gambling Lease at Big Ten Supper Club Dear Mayor and Councilmembers: The North Suburban Youth Association currently conducts Class B licensed charitable gambling activities at my establishment, the Big Ten Supper Club. The current lease with this organization expires on March 31, 2000. For the next renewal period (from April 1, 2000 to March 31, 2002), I signed leases with e two organizations (621 Foundation and North Suburban Youth Association). It is my intention to lease space to the ~ 5 () J,,,..h,,-.J Irbot/r. organization for this next two (2) year period and not to the 6:1-/ hrvJJ4.-flbtv organization. Sincerely, s~fNJ~ Date ;h It'd John J. Welsch Big Ten Supper Club, Inc. 4703 North Highway 10 Arden Hills, MN 55112 . State of Mioncsota Gambling Control Board Premises Permit Renewal Application For Board Use Only AmL Pd Check # . LG214PPR Printed: 1212/1999 License Number:B-01485-012 Date Effective Date: 4/111998 Expiration Date: 3/3112000 Name of Organization: North Suburban Youth Roseville Assoe Gamblinlt Premises Information Name of the establishment where gambling will be conducted Big Ten Supper Club 4703 N Hwy 10 ' Arden Hills, MN 55112 County: Ramsey Note: Our records show the premises is located wi1l1in 1I1e city limits Lessor Information John Welsch 2058 Jefferson St. Paul, MN 55105 Name of the property owner (If different): Square footage leased per month: Rent paid per month: Square footage leased per bingo occasion: Rent paid per bingo occasion: 48.00 1,000.00 e Binlto Activity Our records indicate 1I1at Bingo is not conducted on these premises. Storalte Information 55 E. County Road B, Little Canada - 2555 Snelling Ave. Rosevi11e - 2900 N. Rice St., Little Canada 1183 University Ave., St. Paul- 4703 N. Hwy. 10, Arden Hi11s - 738 Thomas Ave., St. Paul Bank Information l\lid A....11FifallaBIl N~";~ A~C;'~4"''' O~",k.:.....'1 Cdf....f.."'t lHII N Faiprioffi An' ;n.10 f.J. A I but s-t. Roseville, MN 55113 GamblingBank I~OO~] r't<t Account Number: 111231111111 On the lines provided below list 1I1e name, address and title of at least two persons authorized to sign checks and make deposits and withdrawals for the gambling account. The organization's treasurer may not handle gambling funds. Name R. Robert Matson Address 2774 Dellwood Title . Drake Anderson Gale Pederson 1436 Ryan Ave. W. Rosevi11e., MN 551 3 Member (Be sure to complete the reverse side of this application) This fonn will be made available in alternative fonnat (ie. large priot, braille) upon request. Page I of2 (Continued on Back) Gambling Sit!: Authorization I hereby consent that local law enforcement officelS. the board or agents of the board, or the commissioner of revenue or public safety or agents of the commissioners, may enter the premises to enrorce the law. Bank Records Information The board is authorized to inspect the bank records of the gambling account whenever necessary to fulfill requirements of current gambling roles and law. Organization License Authorization I hereby authorize the Gambling Control Board to modifY the class of organization license to be oonsistent with the class of pennit being applied for. Acknowledgment Page 2 of2 Oath 6. any changes in application I declare that: information I. I have read this application and all will be submitted to the board and infonnation submined to the board is true, local 8CClU'ate, and complete; unit of government within ten days of 2. all other required infonnation has heen the change; and fully disclosed; 3. I am the chief executive officer of the 7. I understand that failure to provide organi2lltion; required information or providing 4. I asslDDe full responsibility for the fair and false or lawful operation of all activities to be m. a conducted; the . 5. I will fiuniliBrize myself with the laws of ~ Minnesota governing lawful gambling and roles of the board and agree. iflicensed, to abide by those laws and rules, including amendments to them; e Local Unit of Government Acknowledgment and Approval On behalf of the city, I hereby acknowledge this application for lawful gambling activity at the premises located within the city's jurisdiction, and that a resolution specifically ell, OF iii!....) ~)ityfJ1orr ~~~ Signature of city personnel receiving application I I v, V ()() I I . " ,,', '''' t " "' , " " , ~ ") \ c, , f, , , ". I ,'. -"s)ljAi,~11 For the townshio: On behalf of the township, I acknowledge that the organization is applying to conduct lawful llI'Il~p has no statutory authority to approve or deny an application (Minn. Stat. sec. 349.213, subd. 2). e Print name of township Signature of township official receiving application , , For the county: On behalfofthe county, I hereby acknowledge this application for lawful gambling activity at the premises located within the county's jmisdiction, and that a resolution specifically approving or denying the . '''' The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota,. and to assist the Board in conducting a background investigation of you_ You have the right to refuse to supply the information requested; however, .ifyou refuse to supply this information, the Board may not be able to detennine your qualifications and, as a consequence. may refuse to issue you a license. If you supply the in:li:nmation requested, the Board will be able to process your application. . Print name of county . Signature of county personnel receiving application Your name and adQn::~ WUI De PUDIlC Hoard whose work 8SS1gnDJCnt"'iiqwres that information when received by the Board. All they have access to the information; the the other inronnation that you provide will be Minnesota Department of Public Safety; the private data about you wrtil the Board issues Minnesota Attorney Oenend; the Minnesota your license. When the Board issues your Commissioners of Administration, Finance. license, aU of the information that you have and Revenue; the Minnesota Legislative provided to the Board in the process of Auditor, national and international gambling applying for YOlD'" license will berome public:. regulatory agencies; anyone pu:rsuant to court If the Board does not issue you a license, all the order; other individuals and agencies that are infonnation you have provided in the process specifically authorized by state or federal law of applying fur a license remains private. with to have access to the information; individuals the exception of your name and address which and agencies fur which law or legal order will remain public. authorizes a new uSe or sharing of infonnation after this notice was given; and anyone with your written C9JlSCOl . Private data about you are available only to the following: Board members, Slaffofthe e Lease for Pull-Tab, Paddlewheel, Tipboard, and/or Raffle Activity - LG221 I LESSOR PROHIBITIONS I agents are found to be solely 4. The lessor shall not modify or Management of Gambling responsible for any illegal gambling terminate this lease in whole or in part Prohibited conducted at that site that is due to the lessor's violation of the prohibited by Minnesota Rules, part provisions listed on this lease. 7861.0050, subpart 1, or Minnesota Statutes, section 609.75, unless the Arbitration Process organization's agents responsible for The lessor agrees to arbitration when a the illegal gambling activity are also violation of these lease provisions is agents or employees of the lessor. alleged. The arb~rator shall be the CRG. 4. The lessor shall not modify or I terminate the lease in whole or in part ACCESS TO PERMITTED PREMlSESI because the organization reported to . a state or local law enforcement State of Minnesota and Law authority or the board the occurrence Enforcement atthe site of illegal gambling activity The board and its agents, the in which the organization did not commissioners of revenue and public participate. safety and their agents, and law Other Prohibitions enforcement personnel have access to the permitted premises at any 1. The lessorwill not impose reslriclions reasonable time during the business on the organization with respect to hours of the lessor. providers (distributors) of gambling- related equipment and services or in the use of net profits for lawful purposes. 2. The lessor, the lessor's immediate family, and any agents or employees of the lessor will not require the organization to perform any action that would violate statute or rule. 3. If there is a dispute as to whether any of these lease provisions have been violated, the lease will remain in effect pending a final determination by the Compliance Review Group (CRG) of the Gambling Control Board. '. . The owner of the premises or the lessor will not manage the conduct of gambling at the premises. Participation as Players Prohibited The lessor, the lessor's immediate family, and any agents or gambling employees of the lessor WIll not participate as players in the conduct of lawful gambling on the premises. Illegal Gambling 1. The lessor is aware of the prohibition against illegal gambling in Minnesota Statutes, section 609.75. and the penalties for illegal gambling violations in Minnesota Rules, part 7861.0050, subpart 3. ..,'.' . 2. To the best of the lessor's knowledge, the lessor affirms that any and all games or devices located on the premises are not being used, and are not capable of being used, in a manner that violates thl;' prohibitions against illegal gambling in Minnesota Sfatutes, section 609.75, and the penalties for illegal gambling violations in Minnesota Rules, part 7861.0050, subpart 3. 3. Notwithstanding Minnesota Rules, part 7861.0050, subp. 3, an organization must continue making rent payments, pursuant to the tenns of the lease, If the organization or its ". .1 . Organization The organization has access to the permitted premises during any time reasonable and when necessary for the conduct of lawful gambling on the premises. I LESSOR RECORDS MAINTAiNED I The lessor shall maintain a record of all money received from the organization, and make the record available to the board and its agents, the commissioners of revenue and public safety and their agents upon demand. The record shall be maintained for a period of 3-112 years. ,,:"; OTHER OBLIGATIONS AND AGREEMENTS - Attachment All obligations and agreements between the organization and the lessor are contained in or attached to this lease. (Attach additional sheets if necessary. Any attachments to this lease must be dated and signed by both the lessor and the lessee.) Lessee will pay $400.00 per month for Janitorial, $130.00 per month for trash removal and $50.00 per month fur electric utility. These amounts will be paid upon receipt of invoices in addition to monthly ren This lease is the total and only agreement between the lessor and the organization conducting lawful gambling activities other than bingo and pull-tab dispensing devices. There is no other agreement and no other consideration required between the parties as to the lawful gambling and other matters related to this lease. Any changes in this lease.will be submitted. to the Gambling Control Board ten days prior to the effective date of t~cha~ ~ .. r .' , e Signature of Organization Oflicial (Le..ee) Q. t2..Lrt m;Go Print Name and Title 01 Lessee to Page 2 012 1/99 Minnesota Lawful Gambling Lease for Pull-Tab, Paddlewheel, Tipboard, and/or Raffle Activity - LG221 Name of Legal Owner of Premises Street Address City Zip Daytime Phone John J. Welsch 2058 Jefferson St. Paul 55705 (651) 699-7235 Name of Lessor Street Address City Zip Daytime Phone (If same a.legal owner, write in "SAME") John J. Welsch 2058 Jefferson Name of Leased Premises Street Address Big Ten Supper Club 4703 N. Highway 10 Name of Lessee (name of organization leasing the premises) North Suburban Youth Foundation Rent Information St. Paul 55705 (651 )699-7235 Daytime Phone (651 )633-7253 Daytime Phone (651 ) 638-4600 City Arden Hills Zip 55112 GCB license no. of organization 01485 . Total rent cannot exceed $1,000 per month for all non-bingo activity for this premises. . For bingo activity, use lease form LG222.' . For pull-tab dispensing machines, use lease form LG223. . . An organization may not pay rent to itself or to any of its affiliates for space used for the conduct of lawful gambling. Rent to be paid per month $ (If no rent is to be paid, indicale..o-) 1,000.00 ~ . '. . feet by feet for a total of feet by 8 feet for a total of feet by feet for a total of feet by feet for a total of feet by feet for a total of Combined total Sketch and Dimensions of Leased Area Sketch: For all areas being leased for the conduct of gambling and storage of gambling product at this premises, attach a sketch (drawing) showing: (1) the leased area(s). and (2) the dimensions. Dimensions The leased areas are: 6 Storage Storage ."). 48 square feet square feet. square feet. square feet square feet. square feet. . 4W Lawful Gambling Activity Type of gambling activity that will be conducted at this gambling premises. Check all that apply. ..x..-- Paddlewheels Term of Lease The term of this lease agreement will be concurrent with the premises permit Issued by the Gambling Control Board, unless terminated soone(bv,mutual consent of the lessor and lessee. ~~ L\' 00 - 11' 02. - ~ X-Pull-Tabs Ouestlons on this form should be directed to the Licensing Section of the Gambling Control Board (Board) at 651-639- 4000. This publication will be made available in alternative format (i.e. large print, Braille) upon request. Hearing impaired individuals using a TTY may call the Minnesota Relay Service at 1-800-627 -3529 and ask to place a call to 651-639-4000. X--Raffles X--Tipboards Amended Lease Only If this is an amended lease showing changes occur- ring during the term of the current premises permit, write in the date that the changes will be effective ---1---1_. Both parties that signed the lease must initial and date all changes. . The information requested on this form will become public information when received by the Board, and will be used to determine your compliance with Minnesota statutes and rules a governing lawful gambling activities. ., Page 1 of2 1/99 . . . - - '-'> ....f r -~ . J..-1 ~ ~t,- ~ ~ j ,. 1 \ Ii' I I Iii , II lei. ,I , I --' I! . -<... '! " e:::J i: ! ; I I ! i j I Ii ~i T J ~ I i . + ~ ~ UJ - I- --9 oj u '. " <:!.-- C-. J VI ~ CI t- v C::J Cl e North Suburban Youth Fo~rdatioh . 1970 Oakcrest Avenue Suite 118 Roseville, MN .55113. . Phone (612) 638-4600 Fax (612)-636-3070 . Date: February 2, 2000 Page 1 of2 Cominunication To: Terry Post Fax: 651-633-7839 Communication From: Bob Matson, Ex.ecutive Director Teny, attached.is a two year sumrnaty indicating the 1998 & 1999 net profit from our Big Ten gambling operation. The "PROFIT CARRYOVER" amountS at the l1ottom are thei1et after the required 10% contribution. . .. . Thanks Terry! e 10 3911d a SS3NIsna lllI1N3SS3 0L0E9E9199 Ll:Ll 000l/60/l0 NORTH SUBUABAN YOUTt\TION BIG 10 SITE SUMMARY ..J': 1998 1999 ~ YEAR TOTAL TOTAL TOTAL . INTEREST 0 0 BINGO GROSS 0 . 0 BINGO PRIZES 0 0 BINGO NET 0 0 PADDLEWHEEL GROSS 7,545 7,500 PADDLEWHEELPRIZES 5,514 5,000 RAFFLE NET 2,031 2,500 PULLTAB GROSS 1,244,112 1,468,988 PULLTAB PRIZES 998,781 1,187,858 PULL TAB NET 245,331 281,130 CASH LONG/SHORT (1,648) .(1,252) PRE-TAX INCOME 245,714 282,378 TAXES GAMBLING TAX (10%) 0 0 COMBINED RECEIPTS 43,518 53.244 . DISTRIBUTOR 28,90S 34,OS1 TOTAL GAMBLING TAX 72,426 87,335 GROSS PROFIT 173,288 195,043 e EXPENSES COST OF SALES 17,843 21,347 COMPENSATION 34,899 42,337 ADVERTISING 0 0 ACCOUNTING 2,552 2,350 SUPPLIES 1,433 9,792 EQUIPMENT 1,566 36.6 RENT 12,000 12,000 UTiliTIES 0 .0 INSURANCE (152) 436 L1CENSEJBOND 475 . 341 TOTAL EXPENSES 70,616 88,969 NET PROFIT 102,872 106,074. PREVo PROFIT CARRYOVE 0 0 STATE ADJUST P.C. O. 0 TAX REFUND CREDIT Ace 0 0 LAWFUL PURPOSE 0 .0 FEDERAL WAGERING TAX 0 O. 990T TAX 0 .0 LOCAL TAX 0 o. LOCAL FUND (10%) 10,158 11,084 PROFIT CARRYOVER 92,514 . 94;989 187,503 . . 2:13 39\1d a sS3NIsna l\lI~N3SS3 IaLlaE:9E:9E;9 L2::Ll 1313132:/613/2:13 " . - e 01/27/2000 12:05 ESSENTIAL BUSINESS D PAGE 01 6516363070 North Suburban Youth Foundation 19700akcrestAvenue Suite 118 . . Roseville, MN 55113 . Phone (612)638-4600 Fax (612) 636-3070 . Dale: January'27, 2000 Page 1 oi2 Communication To: Teny Post, City of Arden Hills Fax: 651-633-7839 CoIllIDllOication From: . Bob MatsOn, Executive Director Terry, the attached sheet isidistof eontnlmtions our organization has made in School D.istrit:t 621 the last two years. Not on the list is a sponsorship to your cities Concerts in the Park progril.m ($400) and a Oak Grove/Snail Lake .school program grant ($5,000). They will be paid as soon as we l'ecilive a request fur the funds. This covers only your area and recent donations. We have . issued grants fur youth PlU:Poses. in the same trade area since 1986. Having the pun tab localion: at Big Ten Supper Club has made it possible to increase our grant giving in your community. Please provide this infurmation to the council members in their packet. Some times it is not clear how funds we J:llbe in yoUI' city COIneS back to assist resid~s and programs. . I will drop off the $100 check and December :report. Please let ine know if I need additional items to be on the February 14'. coWlCll meeting, I want to be properly prepared. Thanks Tenyl ..... C'I co o t- V) Z o i= :;:) CD a: t- z o U <C > (f) z 00000000800000~08000880 00000000 OOOCOQN OQQ a ~'ciciciddcid8'ddci~'8'W~dci~'dl'dd LOlOOO 0 00 L(J.....lJ)Q L()Ln C '" '" 0 0 S;; 8 0 0 0. 0 lil ,)2 0. "" "' 0 8 .!::;; "" = I ~ ~I~ ":15!11" ..."'"' '" '" "',~I-,J;;! ",,,, '" "'!2 "' -.... Ol--I--"~I'-I ttSIo~4IQo~44 1V2 I_~ -E4~_,::; e ... - 4( dO "! ~ o . - '" ... - ... ~co rz Q:lQ) C')~ ~~~ ~~=~m~~~mm~~~~ ~rn CIl ~~~~~Sl$$ ~~Sl"llifS~~~-~~"'Uj ~ C; ~~~~~~&!Sl ~~s;~~~HH~~~~~~~ 1!5:Jl~~ """CDv_ N--,....C\f -.:"':-cC,..!. GI go) Q) Q:I Cl'J ~ "r '1" '1" 'i' .r::. ,... .,..""""..-- c.. ~ ~~~ '" "' '" '" "''''~ ~"'O """ dO "'"'''' ~~~ ~~~ ~O"'" o::l'" ~-/,\1 ~18al .........'<t I" , -"'- "'-'" """ '" """,,"Og~"'''''''''' COl,OU)O ~(OQ)mo 00......(\/_ LC')I.OO)Otc o,...~Q),....c.oW"""(b~ "'.l-6..:....~' rh<bciJ.b (QGOCJ.....co (1')vMCO' Ii' l' 'Y "r or ~ ~ tt'.,. ,....,....-('\('1"'"..........,.........._ ","'1Il_"''''''''1Il'''''' CO(oCC~tDiOC~cg(Q(O - ~ C C!) en.a;: g., ~ E ~ " OJ :u E.~ :':.t:~~g a. 0.:.:: en cUe 1ij (D ~ 1:i '2 g's~~D..iii:n OJ g:;:- 0 E ~ "",~D.. ::; .J.::O UI ._ ~- g ~ " ." .3'.Ii ",-l< ... m o.c: II) c: ....~ Cl::a:....O"'Cll-'> ... - ~ ~ en C :g 1ij Ii 6 en en o Ea1i!3;;: ~..E", .:: ~;: <IE g~l!1? ~ E~.g E lll.~ '" C <I> '" to .. ., 0'''' CIl;;:...., ::':::t: E.:ii:a;..ou i.r.x!!~'<u 41 ~ ~ N ~ E.m .m --g ': ~ ~ ~ :r "e ~ '" 0:; E ~I'~I'~I-;I ~ :Ii! .3 ~ ~ ~ -!i!5t5~~$5~~~~:$Cl~ '" w 1-;;; Ij E "'e .... z OJ. ::> '" '" ::; ~~ ~ ~ ~ ~~ Ii ~ cO I!P~ I'; .... u. I~ ~ 3/ 2!.-5., z .ll~ g c 1:ll ~ ~ t~ !~~ ~ ~ ii~ I~ S ';~ .t~ E ~ o~~ Ii ~ i:g e8 .~ S ..~so 18 ~ -€ .>= al ~ ~.~ ~ ~ ~ il~ 3i 5 .t ~ l-'~~~I~~ ~ Q JE~~8 j ~ ~8.~.flt" E'jij il3 l: S C ~'OJ . E e,Oi-'li~ ~OJ!l "......so ~ l~c~~II~:~~II~~~ ~i~~~J~8~ '" CD'OW j0 ... '0 mr.Jl (f.IlU~.a:I, Zo D.. .= lS ~ . 0( Q f! s 'Sl.;;; l(' 0 E 2 - III ' "I;;:I!'! g~~~~~~~gl~~i~t"llltl'~ ~ ~~g~fi~~~~g~a,!w8~g"'fi~Za ~ ~i~~"''''8~16l!JII:u~t~~I~~i~1 ~ ~ i5.<o~o_i!OJ en Ij~ill"''''al'i;~'E6 Z E e e e f 0 ;; OJ m .:gl '" g .:: .:: -.: iil ... OJ m 00 ~ ~ - I- .c (f.I U. . ....11: ~ 0 lHlf I.L :r JJ.. . ..':li! ~~~o~~elo~5~"'~ol'=~~~lo~ ~ ::J , 'ii l! '>I~ 8!. ",,g ~ oli5 w to.g '5 :: ., .a; 'f .. 0 ~ ~ ~ @;)c'5 ~ ~ :E lij ~ ~ ~ 6i fil ~ .!! en en ~ fj ~ 1::l ~ ~ al 8 .E al ~.~~~5j~:::~ ~ ~~ ~~~!& !5~:::~:eI;g~ -= "lii>::I: >.g"lil::r:: ~ '"D.._J:::r::.\1 ","IX""liiJ:.. "2;:::(1)01>> (f.I(/)G.lQ;l.~ c,OQ:lQ)~eijidlwQ)1:: !! (5 !1C5C51.=1<ii ~w eW1::l<ii<ii EClllli"" ~ ~~~,,1::l1::l,,~~1::lo~~~s1::l1::l<...t1::l 1::l~ ""T-O~~~.2ooa_<:i;<coas_~oa 52: o ::> 2:;;: '" .::!<zz ~ (J)COcen.= ~.<oZ.::z-=o ~~~~~~~~~o_~~v~=~=~o N~ - _,...Y""_,................. (\IC\lC\tC\,l 2:0 39\1d a SS3NISng l\lI~N3SS3 0L089891C;Q ,. . e . GO! :7.T AAlaZLL.7 ITeI e . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 00-12 A RESOLUTION APPROVING AN APPLICATION TO CONDUCT ONE-DAY OFF -SITE GAMBLING THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota that: The City of Arden Hills agrees to approve the application for authorization to conduct one-day off-site Class D raffle gambling activity for the Circle Pines/Lexington Lions Club (License No. A-Ol106) at the Holiday Inn, 1201 West County Road E, Arden Hills, Minnesota on April I , 2000. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 14TH DAY OF FEBRUARY, 2000. DENNIS PROBST, MAYOR ATTEST: JOSEPH P. LYNCH, CITY ADMINISTRATOR Jan W. Kreminski Circle Pines - Lexington Lions Club P. O. Box 13, Circle Pines, Minnesota, 55014 To Whom It May Concern: RECC' , ,.,: ~ .. ~,.<,' c ' r-~. !.:::gJ FEB - 2 2000 my Of Ai\.Kr, t,ii.LJ Please put us on the agenda for consideration of a resolution supporting our application for a one-day off site Gambling permit within your city limits at the Holiday Inn on April 1st, 2000. Attached Please find an Application to Conduct One- Day Off Site Gambling- LG230 form. This form must also be signed and returned to me for processing We intend to comply with Section 4 - 43 of your Ordinances, regarding expenditures of Net Profit. Circle Pines - Lexington Lions have contributed to charitable purposes within its operating area in the past. We again hope to raise funds to be placed in our local Communities this year. The Lions are a Non-Profit Service Organization, dedicated to helping others through World Service in the Local Communities we serve. We appreciate your consideration in this matter, and look forward to working in your Arden Hills Community. .- Jan W. Kreminski Lucky 500 Dinner Chairman Circle Pines - Lexington Lions Phone 651-635-5520 e . . -- . - Minnesota Lawful Gambling For Board Use Only Application to Conduct One-Day Off-Site Gambling - LG230 Licensed Organization Information (please print all infonnatlon) Organization Name r!/tZ.C.Lt! fJiVE[":'LI::.'II/l1c'7>>V L/{/YIJ.f License Number (5 digits) ~)//Ot" License Expiration Date 1k/6. / '"S / / 2{)Q/ Class of Organization License (A, B, C, or D) Daytime Phone Name of Chief Executive Officer V I (L C. I N J A J-I.t= (T F k / N h Number ( to) k (Do not list the gambling manager) Gambling Premises Information Name ofestablishment where . . Jth _ ""'" gambling activity will be conducted /If}{/ IJU,7 .-INtU .rr. f'/.h4t Street Address and City 1 U) Efr ttf I. (Do not use a post ollice box. If no streelacldress. write in lhe road designati ns. Example: 3 miles easl Hwy. 63 on County Road 42) Does your organization own the gambling premises? Type of Gambling Activity. Check the box(es) which D if yes no lease is required. in~icate(s) the type of g<!mbling activity ~our olJl~nization ~ ' ,,,,II be condw~t'ng for tIllS one-day off-site actMt';. ~ If no, a lease agreement must ~e attached (you D Bingo D Paddlewheels may use lease form LG224, available from the D P II-Tabs D 1i board Board). However, no lease is required ifthe only J2:g ~fIIes Ip s gambling activity to be conducted is a raffle. NOTE - You may only conduct activity authorized by the class of your 0 anization license. Date of one-day off-site activity: Mf!JJ.LD~ If you are conducting a raffle, enter the date of the raffle drawing. The gambling activity conducted on this day may not exceed 12 hours. Local Unit of Government Acknowledgment if the gambling premises is within city limits, the city must sign this application. On behalf of the city, I acknowledge that this Print nerr ~ of city C, T'f of ..!J!Yl:.W LuLU application will be forwarded to the appropriate city officials, the city must pass a resolution A.. A, (.2 J.-, , specifically approving or denying this 7 application, and a copy of the resolution will be (Signature of city personnel rel:eiving application) forwarded to the applying organization. Tnle o 'j'f ~1l$4Iit.YL Date 1.. /"7 ,0:) If the gambling premises Is located in a township, both the county & township must sign this application. For the township: On behalf of the township, I acknowledge that the organization is applying for Print name of township one-day, off-site gambling activity within the township limits. A township has no statutory authority to approve or (Signature oflownship ollicial acknowledging application) deny an application (Minn. Stat. ~ 349.213, subd. 2). Title Dale / , For the county: On behalf of the county, I acknowl- Prinl name of county edge that this application will be forwarded to the appropriate county officials, the county must pass a lBSoJution specifically approving or denying this (Signature of county personnel receiving application) application, and a copy of the resolution will be forwarded to the applying organization. Tille Date / / Chief Executive Officer (CEO) Oath :t;:~~iS. a~Plicat~UJatiOn is true, accurate, and complete. CEOSign~ . Date / /25' lao Page 1 of2 10199 Application to Conduct One-Day Off-Site Gambling - LG230 Who May Apply? Only organizations that have an active organization license and premises permit may apply to conduct one-day off-site activity. An organization may only conduct one one-day off- site activity per calendar year for a period of up to 12 hours on that day. Licensed Organization Information Print the following information: 1. organization name; 2. class (A, B, C, or D, listed on your current organization license); 3. base license number (five digits following the class type); 4. expii'stion date of your current license (listed on your current organization license); and 5. name and daytime phone number of your chief executive officer (CEO), the person responsible for your organization (such as the president or commander). The person signing this application must be on file with the Gambling Control Board as the CEO of your organization. If the CEO has changed during the term of your license and has not filed an Organization Officers Affidavit - LG200B with the Gambling Control Board, he or she must do so at this time. If you are unsure.if your current CEO has filed an LG200B, contact your licensing specialist. RE FEB - 2 ZeO\} ,1"""'.\ '"ll n, ~;i\t)i..li ..,J<, .,. This publication will be made available in aKemativeformat (i.e. large print, Braille) upon request. The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota, and to assist the Board in conducting a background investigation of you. You have the right to refuse to supply the information requested; however, if you refuse to supply this information, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a permK. If you supply the information requestad, the Board will be able to process your application. This form may require the disclosure of your Social Security number. If so, your Page20f2 10199 Type of Gambling Activity Check the box(es) indicating the type(s) of gambling that will be conducted. You may only conduct gambling activities authorized by the class of your organization license. For example: If you have a Class B organization license, you may conduct pull-tabs, paddlewheels, tipboards, and raffles-but not bingo. Bingo is not allowed under a Class B organization license. e If you want to conduct bingo activity and do not have a Class A organization license, you must submit a letter signed by your CEO requesting that your organization's license class be changed to Class A. Questions? Direct questions to your licensing specialist at 651-639-4000. Hearing impaired individuals using a TTY may call the Minnesota Relay Service at 1-800-627-3529 and ask to place a call to 651-639-4000. What and Where to Mail At least 30 days prior to the date of your scheduled activity, submit the following: 1) this application, 2) the resolution of approval from the local unit of government, and 3) a copy of the lease agreement, if required. . Mail to: Gambling Control Board Suite 300 South 1711 West County Road B Rosevllle, MN 55113 Social Security number will be used to determine your compliance wKh the tax laws of Minnesota. Authorization for requiring your Social Security number is found at 42 U.S.C. 405 (c)(i). Your name and address will be public information when received by the Board. All the other information that you provide will be private data about you until the Board issues your permit. When the Board issues your permit, all of the information that you have provided to the Board in the process of applying for your permi! will become public except for your Social Security number, which remains private. If the Board does not issue you a permit, all the information you have provided In the process of applying for a permK remains private, with the exception of your name and address which will remain public. Private data about you are available only to the following: Board members, staff of the Board whose work assignment . requires that they have access to the infonnation; the Minnesota Department of Public Safety; the Minnesota Attorney General; the Minnesota Com-missioners of Administration, Finance, and Revenue; the Minnesota Legislative Auditor, national and International gambling regulatory agencies; anyone pursuant to court order; other Individuals and agencies that are specifically authorized by state or federal law to have access to the infonnation: individuals and agencies for which law or legal order authorizes a new use or sharing of Information after this Notice was given; and anyone with your consent. e I cITY OF ARDEN lULLS e MEMORANDUM DATE: February 9, 2000 FROM: Joe Lynch, City Administrator Mayor and City council TO: SUBJECT: ]!acl<!!round ""'" on"" d""ooo -" .. "'" ,,,,",,, 31,2000 Cfly Cnw>,. - indk>diog · ",he" __ , ""up" ,.",oW "'" 2000 S_ 1m",,""'''' P<ni"" 1 vrouid ill<< '" oil'" "" 101l0wing ,.,-u- Md oomm- 10' "'"' ,.",oW "'" ,,-,,00 .. "'" F"""'" 1 4' Ci~ council meeting. Ingerson Road RevieW Group e ~roul! """,ugh" "" ..- i< _ d~oncinol "'" roonb"","p ,b<mld no< l< - "'".- (I 5) ,.,pi', I vrouid lil" '" _m-' "'" "'" gnmP l< W """'" """ nin< (9)......' 1< "'" - my pool __ "'" ",,"I" ~ ""'" ~ ._ (15) ,.,pl' don" ...,,"00 " _" ~ """"'" ""uP' in ,_ 0'-' obi' '" """'- _ul~, ",... """""""- ""'" -- "'" actually reach some conclusions or consensus. "'" gnmP _ dO<",", '" l< . ""k '0",", b'" I ""uld ",,"00 "'" CUy en"",,, 00 """"" ,~b ,"""""""= \I" ,,,,,,,,,II, "'" ",-"00 ,W , """ '0"," mll -- ." ,om' 1- of em<, bu< """"""'" will """ ,,,,If ou1 of' iob, "'" ""up" "'" no< ,='- -'"' i< " 00' bcing lookol '" 10 dool wi'" ,my i_ 00 on ong_ """ mu1 ,"" ,-"" '" """""n for other than a short period of time. A JU"P"'''' JU""""" ","ulill< "i_ Rood ImJU"'-' """oW "",up," "'" ""uld .,..., "'" "'" ""up" _ '0,"" " "" """""" ..... \I~".-rt1'roi"" "'" " fuulwi in , tUn,.... '0 _ [ortb , _""""'00 00 ,W ",Ii'" onl" "" group"""" JU""""I, be given a specific charge. ~ba~ "To """"in< "', """ 0" "'" impro,.-rt JU"i'" ,~"'" """,,"0 ncigb"'-' "'" vrouid _I' "'" group '" l< ""'" "'" ,om' """""""00 will"'" '0 l< ""'" ""'" "'" "",. 0' "'" "'" ;,upro_ JU"i"" in "" """""" Rood -""""""" 0' , __,""",on ""uld l< ,,",ugb' rn"""" "'" on "'" _w' _d""", in this neighborhood at this time. e Memorandum, Ingerson Road Group Page Two February 9, 2000 MakeuQ "",,'0"," Wi"m', "opy of, H" of", ., 'ppliCOtiom ., Cj,y "" """"" throogb F,b_ '0, 2000. Alibi, PO'" w, "',' _'ol ;""'''io" from W_ (13) re",~" "", .ey wow, Hk, '" '" , port of W, "'""P. ]f yo, 'ook ,','" ,t ., "'"'~. wlw h,w "'P"'~' , '''ire '" -""'"', ,igb' (8) of.em Hw """Oy on )'g""", Roo!. O'''P,li""" Hy" on U""''"'' A wm" North, ""hl,"o", ili, Prop~o! proj", ""'" OW. Rog" Alire,), ~, 0'", ., E'''otiw Dl"''''''f ili, Llltl, B"Ow", hi",,,, ofth, EJ'",y, who', 00' , '''id"" ,f tho ""wlore. W, hov, 0", (1) "'"''''' fr= North Hemlin, A YO,", <hot WOOld '" im_ by ili, "OP~ol proj"" "'" ~ (1) resident on Carlton Drive. ) w'w' pmpo~ ""t 00 m= ili~ 1iw (5) ""ld",,, of tho ,",,,,,,,, "", be "POi,,",,, With"" more .~ two (2) fmm log,~on Roo! be "Ppoimo! '" tho 8'00'. Th, two (2) '''id"," "old '" lrom bo. """ of., ,rej"" "'" ''Old '''P''''''' th, otho, ",,_ th" "''' ;""em", , '''ire '" P""", ",,, m w, 8'00', I wow, ""''''0."" ""I two (2) ",",be "PO"'"" 10 ., ","op. They ~old '" M" Greg Bre~, th, City Bogm"", ~, M" _yo, S""'om, ., J>,bH, Woek'Dl"",,,,,, A, w,O, I woold """""""" ." two (2) Cily C'""'lIm'm",,, b, "Po;""", '" th, "'""P. Th, _, foe two C'ty CO"""'m'mbe~" '" ~ru,w ""~" m '-'''',,",00 from tlre Cily CO""",, '"'" ''"id th, 'PP<"",,, ili" 0", "poi,,,,,, CO,,"'il rep"''''''"''' ,"01' be _""'ol by th, residents to help SUpport their proposal. I Wow, ~gg". th" th, Clty CO""'ihn'm"',, ~, '''If ''"pI, lnvol,,,, no, p,",o_ m ~y ''''''0", """"' ", "'"mm,_o", brooght f",,-,. Th, CO,,"'lI '"'" "'"' -, '" ov,i' ., "Po""''' "'" tlre ,hY'i'" ""ity of ~PPOrth,g "'0., ""''''''tiw, Over others. Schedule I "'yo ""~ th, oPPO,,"oity '" 'ovcl" wh" I b'Hov", be , -MbJ, "b""w, ~, timefimn, f" "'" gro,p '0 "run, ""'mm"",,"o", In ., Cily CO"",,,. Tru, WOw, "I,w CO""",, '" '""'''eo , pmj,,, ,rop"", "'" ",,, ,,,", ~, 'P'''lfi '""0",, With bidding to be done before November 1, 2000. I WOw, '''' """"01, fo/Jowlog <h, mdJ_ tim'frem, wlth, ""', '''i,'on by <h, City Council at their first meeting in May, 2000: e e . e e e Memorandum, Ingerson Road Group Page Three February 9, 2000 Date Activitv - Week of 2/28/00 - 3/3/00 Preliminary meeting of Review Group Week of 3/13/00 - 3/17100 Follow up meeting of Review Group 3/27/00 Council Meeting Preliminary Review with City Council Week of 4/3100 - 417100 Follow up meeting of Review Group (to review City Council input) Week of 4/17/00 - 4/21100 Follow up of Review Group 4/24/00 Council Meeting Recommendation to City Council (4/24/00 Council meeting) City Council Meeting of 5/8/00 Final Decision of City Council on road project With a May timeframe, Council would have an opportunity to have the plans and specifications ordered and completed by the end of June, with a review at the beginning of July. A determination no later than the July 31, 2000 City Council meeting would need to be made on whether or not to order the plans and specifications for the road project. This would leave August and part of September to develop the plans and specifications and prepare bidding documents. The City Council would set an early October bidding date and allow receipt of bids to be opened the middle of October, with a determination by the City Council on award of bid at their October 30, 2000 meeting. This would complete the plans and specifications, the bidding, and awarding of the bids by the first of November, 2000, with a contract to be worked out in the following ten (10) day period. I believe this would be favorable to the City from a bidding and construction price standpoint. One issue that will need to be determined is if a recommendation is brought forward to proceed with a project, it will take place in the year 2001, and we are scheduled to have a road improvement project in the year 2002. The City will need to make a determination as to whether we can afford to do projects in consecutive years. A recommendation will need to be brought forward from staff as to whether or not this is fmancially feasible. Scope As previously suggested, the charge of the group is to determine the scope of a road improvement project in the Ingerson Road neighborhood. Mr. Brown has provided a list of the issues that the group should try to address and issues that the City Council may want to consider being non-negotiable (attached). I believe the City Council needs to determine some basic elements of the project that would need to be considered to be final determinations and those that the Council would be flexible on and consider alternatives. Mr. Brown will be supplying the group with financial information, as previously requested by the City Council, on the costs of the project, with and without Hamline Avenue North in the project. Memorandum, Ingerson Road Group Page Four February 9, 2000 Mr. Brown will also provide information on the MSA funding consideration on Ingerson and Hamline A venue North, in terms of minimum street width allowed for continued State Aid funding. I have also asked Mr. Brown to determine if the holding ponds can be reduced in number and in location in response to concerns about drainage and property acquisition. CC/2000 Street Improvement Project e e e . . e CITY OF ARDEN HILLS RESIDENTS EXPRESSING INTEREST IN STREET IMPROVEMENT NEIGHBORHOOD TASK FORCE From 1/31/00 City Council Meetin!! Therese Cain, Executive Director Little Brothers Friends of the Elderly 1845 East Lake Street Minneapolis, MN 55407 PHONE: 612-721-6215 FAX: 612-721-5848 Lynn Diaz 1143 Ingerson Road Arden Hills, MN 55112 PHONE: 651-490-9612 (H) Steven Freimuth 1200 Ingerson Road Arden Hills, MN 55112 PHONE: 612-483-0517 Richard R. Hanson 3254 N. Hamline Avenue Arden Hills, MN 55112 PHONE: 651-633-5388 (H) 651-635-3446 (W) Douglas B. Hartford, Ed. D. 1292 Ingerson Road Arden Hills, MN 55112 c/o Metropolitan State University 730 Hennepin Avenue Minneapolis, MN 55403-1897 PHONE: 612-349-2632 (W) FAX: 612-373-2751 Email: doug.hartfordlqlmetrostate.edu Christine K. Peterson 1112 Carlton Drive Arden Hills, MN 55112 c/o Peterson Agency 3470 N. Lexington Avenue Shoreview, MN 55126 PHONE: 651-482-1046 (W) 651-484-9364 (H) PAGER: _-969-0327 . Wilhelm Reindl 1233 Ingerson Road Arden Hills, MN 55112 John Schmidt 1127 Ingerson Road Arden Hills, MN 55112 PHONE: 651-484-1310 Linda Swanson 1124 Ingerson Road Arden Hills, MN 55112 PHONE: 651-484-4433 (H) 612-814-0311 (W) . Dorothy Vawter 1226 Ingerson Road Arden Hills, MN 55112 PHONE: 651-631-2076 Yvonne Andert Wilken 1225 Ingerson Road Arden Hills, MN 55112 PHONE: 651-636-7383 (H) Additional Contacts at City Hall Roger Aiken 4360 Hamline Avenue N. Arden Hills, MN 55112 Phillipa Lundquist 1111 Ingerson Road Arden Hills, MN 55112 PHONE: 651-484-3847 F:IUSERSISHEILAICOUNCILllngerson Road Project Review Group.doc e e e Joe LYnch/Arden Rins City AdDliDistrator --- C~.lOl . .~~-- e To: BRw 612 370 1378 P.01/01 MEMORANDUM Bnw Th....h.r Square 700 Third Str...t Soulll MinncapoJj.. MN 55415 Phon.: (612) 370.0700 F"", (612) 370.1378 From: Gregory S. Brown Arden mUs City Engineer ~e: 37951001200101 Date: February 7, 2000 37951-009_0101 Subject: 2000 Pavement Management Program Ta."lk Force Criteria Tho fol'ow;o. "" - -...o~ ~ '" ~."..,...., >=no_ "'" <he Oolgh_.... force's Work over the ne"l several weeks: 1) Tho -y -"" ,'''', '" --. w'~" ......;~ ....0... ru...... dr,;o". .-.." aggregate base and bitlllDinous Surfacing. 2) "-OgI'lOW........ w_ w,.,., ... _w"", """ J, '" __ m ... ""'go, 3) I'm" -...-..,," '" ru....,'" MnDoT ..... Ai. __ ""'''''''''' ~d Hamline Avenues. 4) Tho '.... f""" Wilt ''''''re ... Ok of"", _dJ_ ;" ... _ '" fuUy """"""'"' "., ......~ --"", '" tho ~-. -~ "'~. _y",.. ""on, 5) Tho.... f""" ..U ,,"_ o1_~ ..,~. fm... ..........""" _"" "'" ""'.... recommendations for the Council. 6) Th. m." -w'Y -on -........"". "01'", _'y '''''''''0", tbro,,,..,,... Oolgh......... ",' - - _ ."""'.... m 0""'"", S"',...... may '''Y ""'" __ '" street. 7) Tho k!>J>O of ....."" ;"'."",,,"""_ ~, <Jo.;gn '" ...... ... .... '" _ _ ... _ """"W_~, -'""",-j",-..., _""'__ '" --wi. native grasses and landscaping should be studied. ') Tho "". f""" "011 ......, ",om....",,,,,,, "" tho '-... "'_',,,,, A""", ') Th..... """""""''''' '_"" on "'"",,,_..... Coon~, _ Coon.... be reconSIl1JCled as alJeYslc!riveways or streets. 10) Tho.... """".... ""'" _........ "'...... tho high _010 -. 00 10...... ..... cc: Mark LynchIBRW Nick LandwerlBRW Frank TicknorlBRW Dwayne StaffOrd/Arden Hills TOTAL P.12J1 e - e . -t BRW MEMORANDUM A DAMES & MOORE GROUP COMPANY RECEIVED BRW Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 FES 1 0 2000 CITV n~ '~r C'i 'i" LS I VI l\nJ::i\; idL To: Joe Lynch/Arden Hills City Administrator File: 37951-012-0101 37951-009-0101 From: Gregory S. Brown Arden Hills City Engineer Date: February 7, 2000 Subject: Pay Estimate #4 Arden Manor Park Improvements McClung Drive Drainage Improvements Background The City of Arden Hills awarded Nadeau Utility, Inc. of Maple Grove, Minnesota the McClung Drive Drainage Improvements and Arden Manor Park Improvements Project on September 13, 1999 for a total contract amount of $158,617.45. Change Order #1 for $10,934.40 was approved on November 8,1999. Project Status Arden Manor Park The Contractor installed the new picnic shelter in January. With this the contractor has substantially completed the work at Arden Manor Park. The only remaining items are a few cleanup/restoration items to be completed in the spring. McClung Drive Ditch The Contractor has a few minor punchlist items to complete this portion of the project. The punchlist items will be taken care of in the spring as they pertain to sodding. Recommendations The Arden Hills City Engineer recommends the Council approve Pay Estimate #4 in the amount of $9,321.83 to Nadeau Utility, Inc. A retainage of 5% is being held for the project. cc: Mark LynchlBRW Nick LandwerlBRW Tom Moore/Arden Hills Dwayne Stafford! Arden Hills , . . . r. / IIRW Cow Owner Copv Contractor Copy Inspector Copy APPLICATION FOR PAYMENT NO. 4 Project ARDEN MANOR PARK IMPROVEMENTS MCCLUNG DRIVE DRAINAGE IMPROVEMENTS Owner CITY OF ARDEN HILLS Owner's Project No. Engineer's File No. 37951-012-0101 Contractor NADEAU UTILITY, INC. Application Date 2/14/00 For Period Ending 1/28/00 -------------------------------------------------------------------- -------------------------------------------------------------------- STATEMENT OF WORK Original Contract Amount $ 158,617.45 $ 10,934.40 $ 169,551. 85 $ 161,993.40 $ 0.00 $ 161,993.40 $ 8,099.67 $ 153,893.73 $ 144,571.90 $ 9,321.83 Net Change By Contract Amendment Contract Amount to Date Total Amount of Work Completed to Date Material Suitably Stored on Site but not Incorporated into Work Gross Amount Due to Date Less 5.00% Retainage Amount Due to Date Less Previous Payments Payment Due this Application . . . T, I hereby certify that all items and amounts shown are correct for the work completed to date. Contractor Nadeau Utilitv. Inc. By Date (Name and Title) The work on this project and the application for payment have been reviewed and the amount shown is recommended for payment. BRW, Date t- - 7-00 APPROVED FOR PAYMENT Owner Citv of Arden Hills By Date (Name and Title) APPLICATION FOR PARTIAL PAYMENT ARDEN MANOR PARK IMPROVEMENTS MCCLUNG DRIVE DRAINAGE IMPROVEMENTS BRW File: 37951-012-0101 Seq. No/ MnDot No Item Unit Unit Price Contract Quantity Contract Amount To Date Quantity ,..... 2/010 Page: 1 To Date Amount -------- ------------------------ ------- ---------- --------- ----------- --------- ----------- Bid Schedule: A - MCCLUNG DRIVE DRAINAGE IMPROVEMENTS 1 MOBILIZATION 2021.501 2 DITCH/CULVERT CLEANING 2105.511 3 TOP SOIL BORROW 2105.607 4 GEOTEXTILE FABRIC 2105.604 5 BOULDER (12" MINIMUM 2511.501 DIAMETER) 6 WOOD FIBER BLANKET 2575.523 7 SEEDING 2573.501 8 SODDING 2575.501 9 LANDSCAPE RESTORATION 2571.601 10 REMOVE AND REPLACE WOOD 2104.601 WEIR 11 TREE REMOVAL 2101.502 12 HAUL EXCESS DITCH 2105.607 MATERIAL 13 RECONSTRUCT POND OUTLET 0000.000 LS 1250.00 LF 9.25 CY 55.00 SY 1.90 TON 95.00 SY 2.15 SY 1. 75 SY 3.25 LS 1400.00 LS 5049.00 EA 855.00 CY 2.50 LS 10934.00 Bid Schedule: 1 - ARDEN MANOR PARK IMPROVEMENTS 1 MOBILIZATION 2021.501 6700.00 LS 1. 00 600.00 40.00 125.00 80.00 1000.00 1000.00 1000.00 1. 00 1. 00 1.00 250.00 1. 00 1.00 1250.00 5550.00 2200.00 237.50 7600.00 2150.00 1750.00 3250.00 1400.00 5049.00 855.00 625.00 10934.00 1. 00 500.00 20.00 187.00 75.00 1050.00 1050.00 835.00 0.50 1. 00 1.00 48.00 1. 00 Subtotal: $ 6700.00 1.00 1250.0C 4625.0C 1100.0C 355.3C 7125.0C 2.5C 1837.5l 2713.7~ 700.0C 5049.0C 855.0 120.0' 10934.0 38,922.0 610 . APPLICATION FOR PARTIAL PAYMENT ARDEN MANOR PARK IMPROVEMENTS MCCLUNG DRIVE DRAINAGE IMPROVEMENTS . BRW File: 37951-012-0101 Seq. No/ MnDot No Item Unit Unit Price Contract Quantity Contract Amount To Date Quantity 2/09/00 Page: 2 To Date Amount 2 TOPSOIL STRIPPING CY 1.45 755.00 1094.75 755.00 1094.75 2105.511 3 REMOVE EXISTING FENCE LF 5.45 420.00 2289.00 420.00 2289.00 2104.501 4 REMOVE BrTUMINOUS TENNIS SY 2104.503 COURT 2.00 5 SITE GRADING 2105.601 17855.00 LS 6 REMOVE HYDRANT 2104.523 2170.00 EA 7 22,503 2103.501 CLASS 5 AGGREGATE SERVICE SY DRIVE 11.40 REMOVE PICNIC SHELTER LS 2050.00 9 BITUMrNOUS PAVING 2521.511 (BASKETBALL COURT) 31.65 SY 10 3" BITUMINOUS WALK 2521.511 4.22 SF 11 4" CONCRETE PAVEMENT SF 2521.501 (SHELTER FLOOR) 6.10 12 FURNISH AND INSTALL LS 2540.602 18x30 PICNIC SHELTER 16255.00 13 FURNrSH AND INSTALL WOOD EA 2554.602 BOLLARDS 260.00 14 24" RCP CLASS 3 2503.541 34.45 LF 15 24" RCP APRON WITH TRASH 2501. 515 GUARD 1485.00 EA . RIPRAP CLASS II 25 .501 CY 81.00 1000.00 1. 00 1. 00 365.00 1.00 570.00 370.00 540.00 1. 00 6.00 40.00 2.00 9.00 2000.00 17855.00 21 70.00 4161.00 2050.00 18040.50 1561. 40 3294.00 16255.00 1560.00 1378.00 2970.00 729.00 1484.00 1. 00 1. 00 360.00 1. 00 570.00 160.00 640.00 0.97 6.00 40.00 2.00 16.00 2968.00 17855.00 2170.00 4104.00 2050.00 18040.50 675.20 3904.00 15767.35 1560.00 1378.00 2970.00 1296.0C APPLICATION FOR PARTIAL PAYMENT ARDEN MANOR PARK IMPROVEMENTS MCCLUNG DRIVE DRAINAGE IMPROVEMENTS BRW File: 37951-012-0101 Seq. No/ MnDot No Item Unit Unit Price 17 6" DIP CLASS 52 LF 2504.603 Contract Quantity 27.25 40.00 18 INSTALL HYDRANT WITH GATE EA 2504.602 VALVE 2445.00 19 CONNECT TO EXISTING 6" 2504.602 WATER MAIN EA 1260.00 20 COMMON BORROW (CV) (P) 2105.523 CY 11.27 21 GRANULAR BORROW (CV) (P) CY 2105.522 15.55 22 MODULAR BLOCK RETAINING 2H1. 603 WALL SF 15.90 23 BASKETBALL COURT STRIPING LS 2564.603 (PAINT) 1725.00 24 SOD WITH 4" TOPSOIL 2575.502 SY 3.20 25 SILT FENCE (HEAVY DUTY) 2573.502 LF 3.15 26 BALE CHECKS 2573.501 EA 8.50 27 WOOD FIBER BL&~KET 2575.523 SY 2.15 28 SEEDING WrTH 4" TOPSOIL 2573.501 SY 1. 20 29 ORANGE CONSTRUCTION FENCE LF 2557.603 1. 50 1. 00 1. 00 1290.00 200.00 200.00 1. 00 2000.00 260.00 6.00 2000.00 2000.00 850.00 Contract Amount TO Date Quantity ... <III ..- 2/09_ Page: 3 To Date Amount 1090.00 0.00 0.00 2445.00 1260.00 14538.30 3110.00 3180.00 1725.00 6400.00 S19.00 51.00 4300.00 2400.00 1275.00 0.00 0.31 1290.00 200.00 251.33 1.00 0.00 260.00 0.00 3830.00 3830.00 560.00 Subtotal: $ Grand Total: $ 0.00 390.60 14538.30 3110.00 3996 .15 172. 0.00 819.00 0.00 8234.50 4596.00 840.00 123,071.35 161,993.40 . - I - Planning Case 00-01 Bethel College 3900 Bethel Drive Special Use Permit (Master Plan Update) and Site Plan Reveiw ~ .J o . 1'1 Jll '..- " " \ (0 I i.n.. :,1 I'll I, ,I!- =-=~~~~. t~~ ~~~~, !", ',:. ',,0-. Pi' '\ .;:~:-... "''>:.~~:~::--,i~! \t\\ '~ "'-.if:: \\\'\, ~'~~~ o 2000 , N A o 2000 4000 Feet e e . . CITY OF ARDEN HILLS MEMORANDUM DATE: February 14, 2000 / Mayor and City Council L Nancy Randall, ASSOC~~ Planning Case 00-01, Special Use Permit Amendment (Master Plan Update) and Site Plan Review, Bethel College, 3900 Bethel Drive TO: FROM: SUBJECT: Request. The applicant requests approval of an amendment to the Special Use Permit (SUP) for Bethel College by updating the Master Plan and Site Plan Approval for an athletic complex (Exhibit A). Background. This was item was tabled at the January 31, 2000, Regular City Council meeting for the February 14, 2000, City Council meeting. Traffic. Staff met with Dan Solar from Ramsey County Public Works and received written comments pertaining to the traffic at the Bethel entrance area (Exhibit B). We also have included 1998 traffic counts from County Road E to County Road E2 (Exhibit C). Landscaping. Staff has provided a copy of the landscape plan also showing the location of the recommended trees by staff (Exhibit D). Existing City Trail. The City of Arden Hills currently has a grass cut trail that enters across the Bethel College property (proposed west athletic complex). The City owns the property along the west side of the Bethel property for the trail however, when the trail was constructed it was not all placed on City property. Staff has reviewed the existing trail and recommends the trail remain as close as possible in its current location (except for a modification around the proposed tennis courts). Relocating the trail to the City property location would require removal of several trees. Bethel College has stated they are comfortable with the trail remaining on their property. Staff would recommend a trail easement be drafted by Bethel College and granted to the City for the trail to remain in approximately the same location. Staff has drawn on paper the approximate location of the existing trail and a proposed relocation for the trail (Exhibit E). A neighbor has placed several stakes on the property indicating property corners, City property, Bethel property, and the tennis courts. The stakes are close however, are not accurate. Bethel College has also marked the areas and there was a 5 to 7 foot difference in the northwest corner of the tennis courts. Pedestrian Traffic. Bethel College has provided staff with additional information on the proposed use of the West Athletic Field Complex (Exhibit F) I Deadline for Agency Actions. The City of Arden Hills received the completed a application for this request on November 1,1999. Pursuant to Minnesota State Statute ., the City must act on this request by Thursday, December 30, 1999 (60 days), unless the City provides the petitioner with written reasons for the additional 60 day review period. The additional review period would extend to Monday, February 28, 2000. The City may with the petitioners consent, extend the review period beyond the Monday, February 28, 2000 date. Due to various reasons, some of which include the complexity of the applications received and limited staff time, the December 1,1999 Planning Commission was canceled. The City informed the applicant that an additional 60 days would be needed to process this application. Lastly if the City denies the petitioners request, ".. .it must state in writing the reasons for the denial at the time that it denies the request." Recommendations. The Planning Commission recommends approval of Planning Case #00-01, Special Use Permit amendment (updating the Master Plan) and Site Plan Review (for the park facility), conditioned on: 1. Execution of a new Special Use Permit Document 00-01. 2. Dedication of a trail easement for the existing trail to be prepared and recorded by the applicant and approval by staff. 3. Compliance with the height ordinance for structures. 4. Compliance with requirements of the Shoreland Management regulations. 5. Rice Creek Watershed District approval. 6. Compliance with the Lighting standards of the Zoning Ordinance. 7. No lighting be erected for the ball fields and tennis courts. 8. Sewer service be extended and the bathrooms be changed to a permanent structure. 9. Add six pine trees at a minimum of eight feet tall, at 45 degree angles to each other on the City property, east of the seven pinkspire crabapple trees. 10. The parking lot lights be controlled by a timer and be turned off one hour after sunset. 11. The applicant provide staff with revised lighting plan for the parking facility providing options for lower lighting, for final review by the City Council. 12. Review the turn lane requirements with Ramsey County. e Note: Pursuant to Section VIII, D, 3, b of the Zoning Ordinance a "...a special use permit requires a four-fifths (415's) majority vote of the full council and must include a determination that the facts and circumstances of the particular case warrant granting the permit." At the January 31, 2000, City Council meeting there was some discussion modifying the motion by eliminating condition number 8 and modifying condition number 11 to allow for the lighting plan to consist off our 20-foot poles with a 3-foot footings. e ..-...--- . ._.....-.._-" ..-. -. ' . ',---'-- ~::=---", j 11 'f tt ___-==_ I cf (Z ',,\, "~ I 1 ,....' r-""'--" I l . I t j ! . .. : ' : ! ' ' r---.l.. f I I I ...' I I 1--- ,,' I , ---i1 I __ L___.c..:J I __--..J I CC r-r-::- ' f; . " I I I , : / I ,'I r-1- I ^-4"''' ~ I ,,-,;{ ':) ~ _ r-J..:J _-~ . 'i:: __ __ I r*.~ r- __J ~~ '0\ /~'" __ ~ r.- 1 Ie ... .. -....... '\.;. :. ........, ___ I i ~ ""l"'""'':.)' ) .......{; / / i;' ; / "I . ! I I I ' ~ \rt (Zli , ; ! ! ./ ~ " " -i-- ! [ i I: . - l--~._-- I . I ---- I i 1---- , ' 1 1 i ! , ! I I I' ! ; , . I j . . I 1 " ' ~!J :'{l ~~~ l! i " Oc: \ i i ~~ \ i \ 0- \i ! 'zen 1-. ' . ,^ i VI "-i ~~ ~~""'''.'' .// c: I C ' / o C ~ -_/ ----- _g---------=+:=-B~gB--<~-~-~---- -.--- ---~ - - ., ~ .--- -...;..--,. --- --- -:.----------- ~ _ ~-~ _ _______~-c ----->~- ----~---~- --"'- \! ----------- - - - - -- _Jo---:-:-:-::::::::-:- _ - - - - - - . . C CG C -' ~ C " / / , ,/ .~-.~_.__. .' ~i , ''''-.' ~. ..:~. , " ~ A " ~IC""" II , /' / / / / / / / / " " PI i I I I ~ ~ I i , I I I I I ~ I. . . -..::.. i - ' - "( 1,1,71 ~ ",/j!I'Ol'~ Ll7; n~_ mfu ,...----....---C -- i J' --<' C . :", G~ ~.~ ~ e i ./. i o . G -: i \ I I q ~ (l; , , '. e , , " , , ,. -:::.=. I - c:::::::::-----==- / t!. I -.::~ I ~/ I / // / " \ \ \ \ \ \ \ \ \ \ ~ ---~--:j -------- ( L ---- '- .. '-. ----- \ \ \ ;" J \ \ \ \ \ , "';;;== .,." C5 WEST PROPERTY -A~CFACILITY SAIIT ~AULCOI..UGI! DEVELOPMENT -. .-r-=.::m M1D6RSON Associ:~::S~N INC.' ~ ... -..........-._~ .:,:,\ll'iI.~- - '..... ::.r=~ -:.=. ..,,~t:.WINlI 11II' :rw..::r ., ':!1: - ........ .,.,._.....JML,...... SITE LAYOUT PLAN ::J::,. . r: __ .....:r "" DNWlIIy~ co.., ~".- - . . . \ \, \ \ \ \ \ 4\ ~\ , '\ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ /' / . / /Z~~' A\'/ / ;> / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / I .i" . , RAMSEY COUNTY Department of Public Works Paul L. KirkwOld, P.E., County Engineer Daniel G. Schacht, P.E., Acting Director ADMINISTRATlONILAND SURVEY 50 West Kellogg Blvd., Suite 910 St. Paul, MN 55102. (651) 266-2600. Fax 266-2615 E-mail: Public.Works@cO.ra~y.rnn.us Memorandum DATE: February 8, 2000 TO: Nancy Randall- City of Arden Hills FROM: RE: Dan Soler - Ramsey ~ .~~ Bethel College Entrance Issues . E-1-h;'b;-\- -g ENGINEERING/OPERATIONS 3377 N. Rice Street Shorevie..,MN55126 (651) 484-9104. Fax 482-5232 The Ramsey County Public Works Department has been working with the City of Arden Hills and Bethel College on traffic engineering issues related to development on the west side of Old Snelling Avenue across from the existing college entrance. The City has previously requested that Ramsey County review the proposed development and make recommendations on improvements to Old Snelling Avenue which should be implemented as part of the development. The County has created a draft layout showing geometric changes, signing and pavement markings associated with the construction of an entrance on the west side of Old Snelling Avenue directly across from the existing college entrance. A full size copy is enclosed for your use. The main points associated with the layout are as folloWS: 1. Pedestrian Crossing of Old Snelling Avenue - Development of the college property on the west side of Old Snelling Avenue is anticipated to increase pedestrian activity at the Bethel College entrance. The County is recommending that a marked crosswalk along with pedestrian crossing signs (both in advance of and at the crossing) be installed. The marked crosswalk should be located on the north side of the entrance. The existing and proposed pathways lead up to Old Snelling Avenue on the north side of the entrance. The north side of the intersection also requires pedestrians to cross the least amount of travel lanes. A marked and signed pedestrian crossing is a standard traffic control measure for mid-block pedestrian crossings in Ramsey County. As per state statute vehicles are required to stop for pedestrians once they have entered a mid block pedestrian crossing. M\DIIesotA's First Home Rule County printed on Ttlcydlld paper\l'iUl1 minimum or 11.1" poi\.-Cllosurner content ~ RECE!VED rES - 82000 UI't Of l\I\UL\1 BILL':> W T -. .;r- ~ GO . "-(.-- 1. '>;.;.;' "en -- --i i ) c: r-Y-l I! a... :: J 1 ww I' I : ') ~ ---.\ I : . iiii:III---- ... I ' ) - -:.~ : 'ft ---,-:. '. I \iI# ....t__...J !: en ----- ,,_ r-r--, ~'O-: J " ~'Z /: / r-.J._' l0o- t ' 7'"...J . _ I /,::.1.-1 a _ ,._~",;}f R ') . -{ ~-~ --_J ~*" -I -____ ~ c 5, "~" ---------- II" ' ) _ li....v' , I' / ,. ,," / ' ~./ / ................./ , , ., '-..... '-..... '-.....c "-.. , . . "~~~~ . ., , " ' '- ----' , . " , I ' ~, J I ............ I ' "- (01~"< ~> I ' I' " I ; t- . 1 ~ ~ d'C~ rHl 0 Weather , count.ed by: soard t Other Street name :SNELLING AV-CO RD E Begin . Time 12:00 am ~ OStOO 06.00 011 00 08=00 09100 10:00 11:00 ~ ~ ~ ~ i!l ~ ~ 131.71 r::: ",69'01'5~tE o.ff:.... ....,;. --- ' f],2tt _----.... 8 8~. c ~ '^t. ., I \ I q rlt~ IIIII II i i I I ~ I1l m z c ..... ; "111111111'. 1'1' I' 1'1 III -iil ,n III ,\ 'j II , , I III I Mon. 'Iues. Wed. 05/11 05/18 05/19 . 84 69 . 51 46 . 28 41 . 12 20 . 17 12 . 41 47 . 296 308 . 915 882 . 583 523 . 387 429 . 465 435 461 <57 539 12:00 pm 471 524 506 01:00 475 564 . 02:00 684 725 . 03:00 677 713 04:00 836 979 . 05:00 993 982 . 06:00 725 773 . 01:00 474 423 08:00 400 5.0 . 09:00 347 442 . 10:00 301 201 . 11:00 141 15. . Totals 6985 10411 3851 . Avg. W.Da 68.9% 102.'\ 38.0\ . Avg. Day 68.9% 102.7% 38.0% p.M, Peak Volume PM Peak Volume AD'S <- 11:00 461 01 :00 01:00 915 ee2 05:00 12:00 982 506 05:00 '93 / / / / / / / 0 ~ 00 00 , ~. I i i JANAK 'recnnOiogieS, lnC. 'l'AS for windows copyright 1998 TO E2 Thur. Frio Weekday Sat. sun. OS/20 05121 Av OS/22 OS/23 . 76 . . . 48 . . . 34 . . . . 16 . . . 14 . . . . 47 . . . . 302 . . . 898 . . . 553 . . 408 . . . 450 . . . 486 . . . . 500 . . . . 520 . . . 704 . . . . 695 . . . 908 . . . 988 . . , . 749 . . . 448 . . . 495 . . . . 39< . . 251 . . . 150 . . 0 0 10134 0 0 .0\ .0' .0' .0' .0' .0' 01:00 898 05:00 '88 1l.o eJ!, ........'W,-. .... Site Code : IGBC HIGH CO Start Date: 05/11/1999 File 1.0. 8 pa e 1 Week Av . Each . E ua1s 25 Vehicles 16 u. 48 ... 34 . 16 . 14 . 41 ... 302 ....."'....."'.... 898 "'.......................................> 553 *...*....................**.* 408 .....*................... 450 .....*................ 486 ..*...**............ .......................... ...*.........."'*......... .*....."'.."'.............*...... ..."'.*........*................... .**............."'..................> ...~..*.*"'..................> ..**..*...*..*........"'..*.."'."'*> ......*......*........ .*............*.....*.. ...............** .*....a..*.a.." *...a.** 500 520 704 695 908 .88 74" 448 4.5 394 251 150 10134 01:00 898 05:00 988 jD/31./ X .'rO ':. q/~'ItDI /q97::. 7 '3'6~ II! "i II! "~ 'i' Iii I! i .1 II . 1111 II' !I ~ III I, i III n II Ii ..... WEST PROPERTY - C7 of M SAINT PAlii., -MINNeSOTA .......""""" .........- ANDERSfJN-JOHNSON ASSOCIATES. 'ON~ fNC. ~ M1f.....IlIJIIII_._...~M:'~~ "rmJ&II-1f.-:-;;;;;'__ :.-IMNbyHlilfy.......pIQn dr;;..r;;;-.....4..:.1M 01' IlftdM' ~ a duly NglNnd Q~~~m :;;"::0::-' 'If 1M SteM htI.Na. 23lIGOatw tI1IOll IRRIGATION AND LANDSCAPE PLAN \ \ \ ~ \ \ \ ~ \ .. , 'J(. 5" -, a- + ~ ~ .' / g \ \ '\,">.~.{':/ 1" ~ (.~ / o';< N , i;~,\ .'., " }I'f!, ;;; -J ~;;- .P->,(,,)~/l\ >xi : / ""F" ,J' <'Q ,it' ,i'I .....l4:-' ~' ~ <;.; Ji '!. ,<1 .e,'/ :< 'f" k.>./ i . i ")( ,.,"J'j ,,, :;'b;;0~"";! . -"", "/;.,, ,ft : 1, \ _,€B'! / ../." ~ l}f.~rif.Y='''~ -t", -', //./ ~ " /;:/ .' ~"':( ,(~ ~~jC[;-; ""~;l~? {.},I ; '.' j: '" C ~~~ 1" ',...{", ~ ,/)'<.~"'<..tB: fl. ,,<> ..y' ;, ~,,<j/>i/':" / II /<1 V //) {(~{;:~~>' ~ ~",/ ,)1://1 i ';/.'" / ;")~ 3f, / ""/;{' *\:, / / .l.;,{?:~i~" /i /,'i,}) ,'/ '~, ... '''" "'~':l ~J""r / ~0'~'~_ ,.I" v /~Nf::/"", >< /. ?'5<<xJ'". . 1<: .r.~\~~> . ~ ,/"'/;,' ,"-,~ /~. ....,I / '" ,/ ,r"~':(/ ).' /f //'~,~J_~....., ',_ 3' ;!" <~ ,/'~' l' ,"~~. ./;J/::~","' .// ,/' "'~ ~, ". "\, ( I I. ^ .'- ,:. ,," f/ I /".....' , ",;:",/{(J'I1',..f1 i''{;;yJ ._C< ,/ ~~ _~ _',~l~~ v.~'-f // -'/,.."<~:..:..... ~ , ",~~~:>".~ .t;?' r'f;: :)- " ~'\J}r - I'" '~,""- /' "'1<;, ;, ~?' ~~~~~:<~.." , . ~ / '/" I~ I~V::./,,-;' '" ;;. ....~. ,/" ;' ,'" ~ ~ lIt ~"" .'(~,~ -~,\ "~ "'~, .~ / / >"!;' /" '" ~'''''';j$; ~ ?j"('~l ,/" '~."/ /c/?)jI //,;//"" ,<~ .')"' ,/ /" ..j- /' ....'. ~ -'Ill .,o' /{>/"i. , /."r / ' /~;.'::"// ~ ~.J ,,' "/./~ /,. /. ,;/ ,>' ,- .' -",r,./ }/:'''''7<''''/'' ) /"' , ; // ,/' )II! ,/' -"//' //' /" / ~:/ ", r tv ;'> (l'.'i 'f..; " ~;/ '.J: '. /e :.;.~..; ,~~. , ff-Nl.'" ~ , B., ~ ~~ .~ ~ * / -- -" 1 ,/.:<}/ ,'.',." ..(~;:',/ " ,/.;~> ';,', ceo, " '. ,. /i' f ,/ ", ., " j" "', (~l ... .....,. \.;;; .... ~ CI: -...... " '. "" '''''' \ .'. \' '., i",. , ". . , . .;.+.:-l._..., .: 3' . ; r.JI if : r' "'-~~-'-^ 'oJ~P"''''C'' )""' ,~ .. .(1~, _.~. ;B t;::'.' "I"J'" . \ '\, y'" ". .'. " " '--, ('.' ., .....:iX..'..>~'~' ~~;: -, " '.... ... ~ ~., X '\. \~. \ ,\" \', ., '\ ~ '\ \\, .... \;, .....~,;g '~, r:;;, .... ". . <\\ ,,.>"\ \ ", . .~.... -., .~..... \.. ", \, .~-" i , .~~, " I' . t!~J/J<~ " / \N~~~ o"'/,' /e/~' 'f~<< / /(,,1" f - i, II! ~ . ,"~' ,-,,' ,/' JI' 'I;' I' { ...,,..'" .,," "t / (/ ,t. ;' \ ~ (ll' .- J",' ,~. , {~ ,,,-..-' , .A/ ..'-"'1"'" ;' / }'J1 f ~,.., "..' ..;'~ .- ""(', f .I f f ,f .' .1 qe,- .~, .' ~ "," - '.' I ,. I ~ "" .~./j ;~) -,,' .f, ~. .." '\~ ClI8 ...-" "y w / ". 1/")" /' /,~/"..::~",,_N"~Vh' :'....,,"--- .~I(.;"~,,_:' .... ~ . ~ d./'" (> ,,' //,1 / / ~ ,\.!r5~1; iii- ;;;=2'- "'_ ~, '-= "",+-"",.. ." ~~"..", ,/~I / 7' "r.'J'/-"'7~'(/f..f.*:"f1~~:v~~;g~~~~~" ,,;.t:p ~l- ;,f,~. .!- :-i" -:!i)(--'..c:",,,-..:~.L U'_;..~_; '1-7--;:~/"Y(~"'~.9l';'-'~~.~L . ',-<~:._.- ,< ' (~..~ ;'lQ'2 q, /' ,. r,"' / /) '- I h~/ " .. ill' ;)~ _,\.)<.,~'"' -, _, _' '. . _... _ _, _ ,. ." ,;;r ';' / ['J '.Al~'" ! "fj "'l~m-' x"-- ,,'7' ri. "-." j;>0" .. " ~, ~ .' '1.$\,"'!Sri.' > ~"- ";, "t."',-*'''';...,-~..... ;-\~-" , ' ,A '" ~ / ( ", ,:! ' \ <::5 -Vli5'" <>> ,,~. / ,"; ~""':jkW\';-"'t,,~ , ! /'~ ~ .-" ....,~Ji ~'--.A A:f \ \ '~'l~" .i-1 r6 \ '~":"6'> {- ,7;'~ '""";"" \. .::....2) f 'i"3./;' / :u' f, '^'< .-................... ( II I ,,~ ~~.J"',~ ,,, "'''\.->'' ."~ A ;~ \ c, ~ ~ ;?, \ 0;. K " '\. , \.,'J"-';" :,:.-1;', -(, '~""'" 1. f r ,~.., _".,,~._~~..... \, \ .,...,......~~' 1, ,I \ \"'1' '. \,,, {~ \ \. ; ;0:.. '~r'J! \~~ ,./ "'"""'0, ,.~ ,~ '> "'-'-' , ~/.({,""'."._...-fi ,."'". ~""'" ....'-~,...."""'~"...."'."',,.:f ~"'\'"' ~.:,;.. ,~_'k-~ ~".."'~.""\""""".~~'".'_~-.. ""'q ""'f ...--+~..''''.;t.'=.~...'''~~ ~'"~'.'~'~O.."'''~'<___. ~""" .....,~ '"''''''=....,.,.~".~'d"..$,.. ~$'~~"",..,._ '/J<" ~{; ,\.. -"'" ~ -;.2.....) "" \ \\:t(~~", ....,/ ,--_...J ~ (~;:{....."-'\.1:.' ",i '.~" ?-' f' ""[{" \~ \ \ \~.\" '" ''''.....~ '.... .~_,.} 0'._ ~,_ ... ~. J-'- r,'t~,; , d"""" fJ g J \ ""j~' ..I.,'.""._-..~ ~ \ 'I \ \ "'t~ "....... "ft- ___ ". ""'~ ,I m 6 "rt .;:;~ ~ ;,to " -, \OJ . 'N '"""",*, ;, r""'" tl0'S. ':-!. F .'>-;' 'J~ d ';! I,', ! \ ~,' ,..:--:-.. ~~>;<<o."'..".,b.""'" t' .1, ...r~' .: f., Oo~' ;{ ~ ~ CI .";, ~t , ~" " i ~ ~ ' :~ ;fu: .~~ ~<,,,,, ; '1,'''f'' i '0, 2; ~! ~~ ("'.',,1 L :"".\ 1 ~! i):i" f" q, /'1": - '~,";:>C' .,~ f iX@ i~': Ji .-~,,^' t ~ , ; 1 f ! l-~~'''.I ~ t ~ j: I Ii t i Iii" ~ I I '-----.l / , .., )J ~; ./ Zl l i ,:/ ! '\ li.l \ 'I '! I! I II '! ' i/ i :j' [ I j t ;' . ~ ...., '~,\ \. '\ '\'.'... , '\ " \ ", td ~.::; ::~ ..."...-....~\ " / \. \.. '. , i , I ..! '/. ,,- j -; i',. ,Q 1\ .~ '.., '~ ".., .\ ! \ \ , '\, '.. (\'l: so' " ;Q ", J1J~'" , 'd ~:," I ,-5 / \ I to,! .- ,,,, (l' 3' m " 7; ,f"! ), {' .."~.... J\\ } '. " , \ \ '\... ""~ i ....-' o~} ;'J '" .:-1 Y'. ~'''.. .._L ,,\~~,.,-,~ / / ... ,.J' ~~ ,...--~- .-"- /rI'"~' ",-'" /.1/ /1 -- / ..,.~~". / ..,~" .....' ......-, ,c,,r' ;~ ,.- ;j (,." 91,,," \7J ""-. '~." " ':.> ~""-1i",J.ud;;;.'" , ",,:,,;1 ,V'J"dr ,I, 1< - ( , '.............. ~ , ~ , I 1 ^ / --- .., m 'I( ,- -. 0- =t:. I'l1 )> )> ::0 ::0 0 0 rrl rrl Z Z :r: :r: >------l >------l r r r r Ul Ul ~ --l >------l ::0 Z )> Z >------l rrl Z Ul >------l 0 Z -l C) l> n rrl Z --l rrl ::0 (JJ C >------l r 0 >------l Z C) Z 0 " (JJ La N 0 tN (j) ..\'d1lJl, ~~#~ st. .........~ -.,~ .,. .. '\ ,,'" ~""1\Q" ~ ~ , I 1 c:: a~~~ ~ "- ~ ' i'-O 1 co 1 r rl ~I .1 I I I 1- '...0 '~ ~ '0 1 I J 11 ~ ~~i !~= ~.~~ ~~ -~ ...~.... h. 'al !...; Ua ,,:;> l~ o.::~: :!i <.~ lao ~....~ ;!s ill :;1 r; ~ ~.<,~~ f ~ a!li~ 8 r ~;.~ . <:!h: I - iH~~i ~ ~~Uj~ i !!iglll ~ i" III " . . . i! i 'iI OI! '" I ili N .... ~ . . e . .F'o ::;! :D c t:J m ..... rrt 0 :>> C") "'" m 0:: I:'" 52 -:! < NEW BRIGHTON ::r U$ MOUNDS VIEW ~ c.o m w 0 @ ... ~~ ~'" 'lWlll/lid .l1lL -.L C'o~ . Feb-B8-00 04:22P FA427 651+635+8880 P.02 M E M 0 EXhibf\. F y 3 ~ BETHEL COLLEGE TO: Bruce Kunkel DATE: Febrll~ry 2, 20 (J () SUBJECT: West Athletic Field/Traffic P~lterns FROM: Athletic Department Chris Hesler. Women's Athletic Direc:IO(638~60:32 DaVE! Kloslreic:h, Men's Athletic Direc::tor 638-6396 " .. .. " '" 0 '" ffl '" .. n n .... 0 .... c: 0 z n .... .. The .. .... ~ that atlached two pages are a sample of classes unll nthielic practices!conlesrs would be scheduled at the West Athletic Field Complex. l' rhysic~1 education classes would end approximately by mid-OclOber for fall term ~nd begin mid-March to end of term for the spring. Recreational u so would continue until weather prevents any more lIsage. Duve KloscrA ___. AllachmentV- ., ~ :I: 1ii ." 5= z (") o ~ :l> Z Ul N Ul :I: m ~ ~ 3900 Bethel Drive " St. Paul. Minnesota " ~~ 112 U:) NUY I ~~H n I j,in:l2 - "' '" .. .... S ~ 0 E ;;:l ~ z c~: :!J ;;; Ull ~"'i II\wot&rA8~vlces\mlsc\ordenhII15tC.dQn e z c: 3: OJ "' :II ~ :n tJ) 0 Cl m -l ~ fT1 () ". l> > C") -:0 -l "",. m Cl ... '=' ~ '" 3: ~ -.:a z ::z: < ... m ~ <i3 -:0 :r. Z E,; m ". .... -4 <D 0 .... .- (Q Z .- 0 .... If' Z ." Cl m (1 Ul -l !:: '" . ~ 3: ~ " :I: l> I , . ~ '" '" - -4 15 15 N m C I 0 c: l> Z -l :::! "' en ;;! I: c: 2 ;:j '" !:: :I: . - - ~ iP- ( vpl (l ) il sj ~.~ SJ i I : Ii . II ! ~ la I~I il~' I .,\.."'1' ~..~.." .. .. :.,= .. .. ~ ...' ~'rJ1"'" ~ " ~ :;: ::I..;; c !D "., z !5 Ii: ~ Ii: a" a .. .. ~ ~,. -:II ~c 2m ClZ n:I: m- ~;; m :II ~ - -. GARAGE . o pj? oa~~ ~'~l -0 ~~ ~~ <!> ?,,"(i1 t. ~ t. m III \ cr,. ~ O~ Coo( "0 Zc ::!~ .z ~ ~ in .,.,0 , III ~. V1 a .... -on 0 ~ III -z::.~ ... :I: ~,." m ... N ~ ----- -0 1> ::0 ^ - z Cl "e> /r~ "'-~ S7'q t/ "'1 e . " o J; .... --t. '<. ~ ~ \l.... 'i it> ~. J:i , e . e .. . i~,..~ .-. :II ~ 0 c:l m ~ fT1 0 :!0- n ::=< z:,:) m c s ~ < ::t: ~ ;= to m to v. to 0 . e ~ g a'" <j+-a ~]a. ~. i . ! I; ~ J> -0 n o fT1 X -.. U1 -j -.. z C) r J> z o c U1 ("Tl - - ~ I. ... ~; " ~ ~ \ ( ) ~ ~ I ~ . s ~ ~ i ~ e ~ ...c:: CD - - 0 ::D =<! c C) m ....., rT1 (') ". 0 ~ l:<> m ~ ~ < :;z ::;J:. i m ;:= ::;;; 0 n l~l 0 c Z -l 1"""1 ::0 l/l C) . ...... r l/l 0 Z n 0 c Z -l 1"""1 :::0 l/l rn rn ~ ~ -l -l I I ::0 :::0 0 0 0 0 .S: s: :s:: I ROTAPI ~ ::0 0 ...... l> Z l/l n Pi . n 0 l> C r Z (T1 -l 1"""1 :::0 ~ l/l r-- l> C) , C) -0 , :::0 l>- I :::;;; l> l/l :x: 0 < (T1 Z r- n 0 c Z -l ['1 n ::0 l/l 0 n c 0 z C -l Z ['1 -l 0 ::0 1"""1 V1 :::0 V1 l/l D n 0 l> r 1"""1 V1 n l> V1 r ['1 n l> r (T1 IQJ -I ~ Jl'V::JS o ~1- Sl:I31NnO::J ,I7Z <n o ~ . - 1 .- ~ ~ G-. 1 ~ Ii> .. ......s 2' ~ ~ 4 ~ < , , Planning Case 00-09 Howard Bloom 1720 Glenview Avenue Corner Side Yard Variance I { .-@.. · . R I 1< "'-. ~8 <0 !Y _.----.;;.;n-~--:=-/-- -- ~- ~ 500 , o 500 N 1~-A 1 e CITY OF ARDEN HILLS MEMORANDUM TO: Mayor and City Council DATE: February 14, 2000 FROM: SUBJECT: Planning Case #00-09, Variance (Corner Side Yard Setback) Howard Bloom, 1720 Glenview Avenue Request. The applicant is requesting approval of a comer side yard setback variance (24 feet proposed, when 40 feet is required) for a family room addition on a single-family lot zoned R-l (Exhibit A). e Background. The proposed addition includes a family room (14 by 16 feet), eating area (15 by 16 feet), and porch (12 by 12 feet) for a total addition of 608 square feet. The applicant has evaluated other locations for the addition; however, this is the only location they feel will work with the existing home. The house currently has a side yard setback of 18 feet, where 40 feet is required. The existing home is located in an area that was developed when the zoning ordinance allowed for a smaller comer side yard setback after the home was built. Findings - Corner Side Yard Setback Variance. The Staff would conclude that the following factors relate to the requested variance: 1. Circumstances Unique to the Property: The property in question is 13,750 square feet in area on the comer of De 11 view Avenue and Glenview Avenue. The proposed addition is 608 square feet in area. When the lot was platted, the required comer side yard setback was less than the 40 foot now required. The existing property meets all the minimum dimensional and area standards except the 40 foot required comer side yard setback. 2. Variance would allow a condition that is consistent with the surrounding development: The proposed addition would allow a condition that is consistent with the surrounding development. The parcel was developed under standards different than current regulations would allow. The addition will not alter the essential character ofthe neighborhood. e Deadline for Agency Actions. The City of Arden Hills received the completed application for this request on January 3, 2000. Pursuant to Minnesota State Statute, the City must act on this request by Friday, March 3, 2000 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The additional review period would extend to Tuesday, May 2, 2000. The City may with the petitioners consent, extend the review period beyond the Tuesday, May 2, 2000 date. f Lastly, if the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time that it denies the request." e Recommendations. The Planning Commission, in Planning Case #00-09, recommends approval of the comer side yard variance (24 feet proposed, when 40 feet is required) for an addition based on the "Findings - Comer Side Yard Setback Variance" section of this Staff report with the following condition: 1. If the structure is damaged in excess of the building code threshold for damage the variance would no longer be valid. Updates. The applicant will not be able to attend the February 14, 2000 City Council meeting. They are not opposed to tabling this to the February 28, 2000 if desired. e . '. - - - E'xhtb;i: A 1 l.\: Howard W. Bloom 1'720 Glenview Ave Arden Hills, MN 55112-2805 December 15, 1999 City Of Arden Hills. 4364 W Round Lake Road Arden Hills, MN 55112-5764 RE: Building Permit Application & Variance Approval To Whom It May Concern: I'm planning to build an addition to my residence during the summer of2000. We need a larger home and would like to remain in Arden Hills. Since my home was built in 1968 the set backs have changed and require a variance before I can proceed with the proposed addition. I would like to obtain the building permit before June 1,2000 so that I will have the summer to complete the project. My home is located on the comer of Glen view Avenue and Dellview Avenue. The variance that I'm applying for is that my house is located to close to the side street (Dellview). The new addition is designed 6 feet back from the existing foundation and it still can not comply with a 40 ft set back from my lot line. Locating the new addition any further back from the lot line would not be practical and still meet the requirement of increasing the size of my existing family room and kitchen. This letter authorizes Debra Bloom, a registered Civil Engineer, to represent me in this matter. She will also be involved in obtaining the building permit, because I personally will not be available until spring. I would like the building permit issued at the end of May 2000 so that I have a year to complete the project. Thank you, Howard W. Bloom RECEfVED DEe 3 0 1999 0lY Of AlWEN Hlll5 , tit -1 14.6ft I De. "view I Avenue 385ft :!" ~ r 24ft ;ti ~.I ?, I 325ft i 34. 1ft 1-1 , I i tit 'Z ., cr Street Easement lOft - {). / If RECEIVED DEe 3 0 1999 CIlY OF ARom HIllS Location of building on the lot. The sbaded area of the new addition will have full basement Plan 3A . 110ft ~I ~-_.__.- _H.._.__..........___ -.-- Utility Easement 5ft T1\1.'-'t.+,,~Q,.Ild. 32.7ft 56.7ft 125 ft Patio Addition of 528 sq. ft. Existing Ground floor .-/" structure is 1660 sq. ft. ~. Totalof2188 sq. ft. onalot ~sq.ft. t e c... ~ Family u 33.6 ft Garnge 58.4ft 34.2ft 50ft 11720 Glenview Ave t'~'1 C;t\.l. 15.8f I .1 lAr Glenview Avenue - . . f 'fi t""" ~: i ~ ~ lT1 ! ~ f ~ ~ a 1::. Jg [got R-g',2 ~ ~ B if11.o. 1 ~ ~. So'" .<> ~ ~ ~.=- Er B. dOo RECEIVED DEe 3 0 1999 on Of ARO~~ t\\l~ ~~;p ~ ~g. IV 1:1> "d~..., -CD=- gj ~ CD >6:[ e:CD ::t.Q. g el CD ll> .... en g- 3/1} ~ . , , L.ffc-t . - - RECEIVED .... u. = '" DEe 3 0 1999 = tR't Of ARUt~ \\\llS ;:;g "'..., VJ .[ p::p:: s g (II VJ "tl(ll ~.~ - _Er: '" VI !:t. = tog $ ~ Co ~ ~ :;g (II ~ --. S" ~. [ n S. (Jq ~ ~ "'~ if ! I - Bl Bl ~8 ... ...., VJ .[ !>> - . . . . I s..::- \ ,\.J B /.: L- XI'\.' lo ,+ 2.- South side of house. -, ~2 '. - - South side of house. - e e e .. .. '" ~ ~..., .. c ~ ~.ij. u 6 ~ ~ ~ ~ i Q. J i j ~.1 I ~j 1 1; Ji I~ ~Iilll j ':i ! ~.5 II ill <:; ~.\! c.a ~ i l.j ! ~ fl ~ f" f .. j; 0;:; [8 .. ;= :.; i;''fl e it; ~. 15 ~ ~ .~ f~ J I! ! .;l j ~ -! e E 8 fi Q :i ~ .! 1 s ~ l.t 1 j?;> [ ~ .s s ~ ~ ~ .~ 1 ~ 'a! ! ~ i lof~ I It 11!~lilif t 11' ~J~I II JI~J It IIIII~ .. ~ .s.:e,"5l.El ...~ ~ .s;:{ ..., .s~"QI !II . lil ~ ~ l;jl>l... . a. " . E" 15 ~ . -""", . ! 1 .~... 1 0 .. ,;l . ~ ~ .~ j I 1 i 1.1 1- 1ii 11 ~B ~~~~tl~ ~~ e~ ~ ~~ !,1 ~]j]-i~....ifili.~~!~~.!!rfegl! . ~i~r[ !lftjiMjjJiIIJlilllj,j~IIIIIIJ~ij]]I~ - - till! .. <.II -. ~ I >! i! i s,.!!l 10. lis' "", ... ~ 11.... U ~~ ~ 86 .~~ ~B~ ~iQ;~i ctui .... 0 ~ . oS !! ~ ,: ~ ~ dJ 13 ~ ~ tJ i Q- '1 ~Jlj f~~i~~.S!ls...t~il i Sl j~f~~~1 ~~il~l!~ltiiJ!l j It ~8~~~~~ ~~~~ l~ M~~l E Ii 1i l;lii~~ i]~~1~111~i~igi 1 -tiii jss=a'8!i 1.2.sf81l;!~11~ lQ ~ ]~1 ;jIJ~~~'I~tll ~ils;i ~~1. 'I 8] =:l N ~ ~ ~ I'i.!'i.if.;?;-E jl."'.e.!iI ~ .- IIIIJiJ:II.~!.~ ~iIJI'~llt~lJI~~ j~sli& 1~~rCll~l~~~I~-8Ii~li~ il~i-- ~ ~ ~ ~ t :8"~j.~ trIll t; ~!f; if~. tl .iI~::lJtf!.:So~eli,;l~ ~ ~1...0l!]>~j.ft~ lQ ]] ".n r=>.il Il Sl: '.c t ." .to" > J ' '-E! - c e "j?;> " ~ -= :I "I '" :'> .- Ii .~ ~ il.2 . ~ "''' 'Ii! !l ;;:" U '0 1;1 'il !l.5 ~~~=~~~ ~1~ ~['!.iB = i 1 t [! -a "~~ j?;> ~ lI:f.s1] 8 E~ Q~ ~~E ~Q"SS ~lll~jl! t~~ ~!~11. ii~~Jil~ ~~1 Jl]~]~ ;1g~J~t~ 1ill]Jf'~~ -!~~ l ~~ ~~~~i! ~ll~...,!1 I~~ 1;!ll~ 1 ~:il i Ii i: 1 i 0 ~.~ f~ ~.~ oS J1tj~illjJ~f~11]IB jj!t~!i~lfil ;~~~J ~~f~!I.r!il~JlfllJ ....; jl l:1l... B :3 iii"" ; .'" ~,., ~ Ii j ~ .. II 'il;!!Il] s: f.1 -1~"1iI II :::: ~ l5 ~;;;;!l .!! 8.t] 1 ~ lllc:;li!li ~ ",8 III ~~"'Jlii- Q "'lIl 8 a c ~'"i ~ ~ 'ii ~ ~ '1;.5 1 iB .g:!i:51 El[ll..s1ii.~ .. OIl] I'; ill e ; I :i~:! ({ .~ 5 ':"'. o.i .5 r 10l!! ~ .-.. JlB~ 1l 1:1"'.- :~ <:; ~:!! ~ ~:a ~ i ~. a!e5EB I:: s..,.... II.. .- .<: ."';; ... b_ !S g ~ ,!j<5: ,!l=.,,~) .. Ii .~ 51 ~ ,I ~ .~ .,; (1 fi R! m .a K ~ -~ ~.5 Q. lid ~ _ f.- Po. ~ c: ..l~"- ij ~'iS II Sl: it I ~ i .sl~]; ~ ~.llilil'.hll 0'; 1-!l.'W.llliI E-j81.f;liti]~ ....; o~ !l ~ 11 ~ "'...; II :2 It 5 :.g M .1' l: I' I Planning Case 00-10 HCM Architects Tony Schmidt Park 3500 Lake Johanna Bouldevard Site Plan Review . ~; .. ./'~ . ~.. :... ~ iii c:,'" i z Q,. 1000 , o 2000 Feet 1000 N A . CITY OF ARDEN HILLS MEMORANDUM DATE: February 14, 2000 TO: FROM: SUBJECT: Planning Case 00-10, Site Plan Review Ramsey County - Tony Schmidt Park, 3500 Lake Johanna Boulevard Phase 2 Construction Request. The applicant requests approval ofa Site Plan Review (phase 2 ~onstruction) for planned upgrades to Tony Schmidt Park (Exhibit A). . Background. February 23, 1998, the City Council approved the Special Use Permit (Concept Approval) for the redevelopment of Tony Schmidt Park. Ramsey County is proposing to redevelop in several phases. On August 31, 1998, the City Council approved Planning Case #98-21, Site Plan (phase 1 Construction). Last summer Phase 1 Construction was completed. They are now requesting approval for Phase 2 Construction of the buildings. During the Special Use Permit (Concept Plan) approval time Ramsey County had not progressed far enough along in the design to provide detail drawings of what the beach house, picnic shelters, and restrooms would look like. The plan did show the proposed locations of each building. The proposed buildings are in the same general location as the concept proposal. The applicant is proposing six buildings; Picnic Pavilion, Picnic Shelter, Beach Building, Gazebo, and two restroom buildings in various locations throughout the site with this phase. The buildings meet the height and setback requirements including the required 75 foot setback from the Ordinary High Watermark and residential properties. The existing buildings will be removed. - Deadline for Agency Actions. The City of Arden Hills received the completed application for this request on Monday, January 3, 2000. Pursuant to Minnesota State Statute the City must act on this request by Friday, March 3, 2000 (60 days), unless the City provides the petitioner with written reasons for the additional 60 day review period. The additional review period would extend to Tuesday, May 2, 2000. The City may, with the petitioners consent, extend the review period beyond the Tuesday, May 2, 2000, date. Lastly if the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time that it denies the request." . Recommendations. The Planning Commission recommends approval of Planning Case #00-10, Site Plan Review, subject to the following conditions: 1. Submittal for site plan approval prior to the commencement of construction of any additional phases oftms project. 2. Compliance with the City's Shoreland Ordinance. 3. Approval ofthe grading, drainage, and erosion control plans by the Rice Creek Watershed District. 4. The smallest amount of bare ground is exposed for as short as time as feasible. 5. Approval of the necessary wetland impact permits from Rice Creek Watershed District, Minnesota Department of Natural Resources, and the U.S. Army Corps of Engineers. 6. Notification, review, and approval of all utility plans by City Staff. Updates. None . . . Date: January 3, 2000 RE: Tony Schmidt County Park - Land Development Application From: Jerry Hagen - HeM Architects '<0: City of Arden Hills HCM Architects is submitting this Land Development Application on behalf of Ramsey County Parks and Recreation Department for the buildings being designed for the Tony Schmidt County Park in Arden Hills. The attached submittal includes: Application Requirements 1. Fee $200 for a Site Plan Review has been attached to this submittal. . 2. Application Form 1 copy of the application included in this submittal. 3. Location Map A location map is included is included as part of this submittal. 4. Site Plan & Survey Enclosed are: a. Arden Hills letter (2/26/99) Approval of Tony Schmidt Park Master Plan b. Arden Hills letter (9/4/98) Approval of Site Plan prepared by Sanders Wacker Bergly. c. Arden Hills Planner Report to Planning Commission for August 5. 1998 Public Hearing. 5. Name and Address of Owner Ramsey County Parks and Recreation Department. 2015 North Van Dyke Street Maplewood, Minnesota 55120 Contact: Larry Holmberg (651) 748-2508 . 6. Legal Description of Property Submitted as part of S~e Plan Review. PH 612-904-1,::332 FAX 612-904-7366 ,...... .2;/,' -2- 7. Project Description The proposed project consists of five buildings located per the Tony Schmidt County Park Master Plan previously approved by the City of Arden Hills. The five buildings are as follows: . a. Picnic Pavilion, includes covered and open picnic areas, small prep kitchen and restroom facilities for both sexes. The Picnic Pavilion is located at the top of the hill on the north of the large parking area. Picnic Shelter, includes covered and open picnic areas and is located east of the large parking area north of lake Johanna Boulevard. Beach Building, includes restroom facilities, changing rooms, vending area (no concessions) and facilities for the lifeguards. The building is located north of the existing beach, south of lake Johanna Boulevard set back 75 feet from the ordinary high water mark. Gazebo, a covered shelter for sitting only overlooking lake Johanna. It is located east of the beach parking lot south of lake Johanna Boulevard. No picnic tables are to be provided at this location. Restroom Building (2 locations), restroom facilities for men and women having two fixtures and lavatories each. One is located adjacent to the parking lot near the boat launch south of lake Johanna Boulevard and the second is located northeast of the Picnic Shelter. . b. c. d. e. All buildings are located per the approved building pad locations which have utilities stubbed in per the approved park master plan. 8. Site Plan 2 full size copies of the overall site plan showing the building locations and 2 copies 11" by 17" reduced site plan drawings. 9. Lighting Plan No site lighting is being provided for the park as part of this project. Minimal security lighting of the buildings is to be provided and will be incorporated into the soffits or ceilings. No light sources will be visible from adjacent properties. The security lighting will not provide enough to use the facilities after hours. 10. Utilities Plan Utilities have been provided per previously submitted and approved site plan from Sander Wacker Bergly. 11. landscape Plan No landscaping is anticipated as part of this project other than repair of damaged areas from construction. Ramsey County Parks and Recreation Department will prepare any additional landscaping plans/changes. . 3/lb -3- '. 12. Signage Plan No signage is anticipated as part of this project. 13. Building Plans The following plans are being submitted as part of this site plan application: . a1 Pavilion Plan - (2 full size & 2 reduced 11" x 17" sheets) a1.1 Pavilion Elevations - (2 full size & 2 reduced 11" x 17" sheets) a2 Picnic Shelter - Plan and Elevations (2 full size & 2 reduced 11" x 17" sheets) a3 Beach House - Plan and Elevations(2 full size & 2 reduced 11" x 17" sheets) a4 Gazebo - Plan and Elevations(2 full size & 2 reduced 11" x 17:' sheets) a5 Toilet Building(s) - Plan and Elevations(2 full size & 2 reduced 11" x 17" sheets) Color perspective of Pavilion Color perspective of Picnic Shelter Color perspective of Beach House Coior perspective of Gazebo Color perspective of Toilet Building. 14. Variances Required No variances are requested as part of this submittal. 15. Project Schedule The proposed project schedule for the park buildings has construction commencing near April of 2000 and ccmpletion at the end of October 2000. 16. Names and Addresses of Owners within 350 feet of Project Attached are the addresses requested. . . . . RECEIVED JAN - 3 2000 (\1'1' Of l\KUtl'l hILlS "'fIr 'II J I '" ......... \ '<:J \ ~~ n~!!l~~ / \ jz ~~U~ -' , ~i ~~;i~ 1<:.1~ \ '" i!l.._~1;~;Jl iil~ !!l:~..~!; /' : , ~~ 6l;~ ' <:.1' "",~,~~~ <:.1 <:.1 <:.1 <:.1 fg<:.1 '\" ~"\ <:.1' \ ..,.~ <:.1 I ~ ' /' \ r.--, ~~ / J 'I:J \ ", ..,.__,/ J ,,--,"-----. ) /..,. I ,~ / J I ) / ..,./ ..,. // > ^ m c- o :::I: )> Z Z )> I' 1'..- ,'--'1._? r..J ~!~ I v'" .......... 110 ","- ,I' \ ) "I I J~I \ ... I Q) I l " 0 , " \ I \ I % F: > . . . . 1 I n ~ . > ~, ... . .J . . 0 " ... . 'l' > i . ..... :::0 ~ c '- m ..,., J::> () ~. z "" m <<:::. , '"' e..:l ~ < ::1 N r- = m ,... = 0 ~,/ = 1 - o z.. - 0- ~ <- - , - () Z . ,d ., " ~J ""Ii ,,:*'~ Je1 CJ ::::::-. G:' . ~ - (') z: - (A ~ ~ - , - ~ z. . ,-, :n '-"" ~ , ~ 0 :P 6"" -ro. ~ -.z:: rn ~ , ....... c: - Il5' '!:" e.:> < " ~ rn c::> 0 c::> -'II i ' 1'111 ( ,II I i I I ,i:j 'il) Jl'r ," IIf ,11 ,~ ... Q) J ~ . . . . . 2 " I, 2 . . . " . . i . e ~ ~ @ . .~ I: . I: I Ii '.iL, ~ , , :111 \ :1 ' II \1 :11 I. .1 I f.., I I . , I 1 I I 1 ,~ - - .~ _.,.... ._ r-r_ r:-:-:-:I--H-'--++ .- '~:l I -::1 . I 1 I 1 1 I I I 1 I ~ .., " , , .. 1,1 ," , . .,' I .......:.J=-;==l..?/ ':: \ ~~~---~~f . . . i~ : ... .. t r.rhn.. , ! I .11\ 1111 -:'-:" lLLU. .., \ . . , , ., I (. I. I I 1 .. . . t 1 .r ' "I ::1 .1 '.. .1 .1 I I .J .1 L';"'__:"'-:--~:"'-..-:-.7-:""~--';"'~- ,..~-'~-.--' .' , If - J ..., I ... . . t .,..-- . I'... "I ........ ~ ;1 : $ , .. [:::+:::1 ':, "'" J ': . '" ---~---J. : I ,.,.' _ _ L~_~+___" . U .. . t:~".,..-, . . :,' -----. ------- r-;--<::}.:.,.. ..'Tr"i~f -;--. , .. ,---;---, t:::== .':,< II ";, I ---~:5,- "'--- / ~:::- / '.1 !I Q ~:-==. 11' . U_ 0 I ..1' ::=-:: ........ '.. . t~------l . . : .....>I,.~--;---I I. ," . t..------j ~ . , ,...... . ---.~--- ., I!.. ~":'.'." ~-.) i.:"' ~ ,I .........."-- '."" I I .. ........1 ~ I i. .' . /: . r--~.--' . t--..'---.. l :.;..V' 0 1,<. .... ~------l . ..... .L._____._J ~ ~ I I I I t I 1 I I , II I; ., .' ~ !i I:' ,.' .,/ U - ' ... rrll 110\ j , 111! L I.f: 1..1 ....'IHII , LLLJ, ---...--- . r-----1. .i'--;-- ,;' ., -----.~<::, . ___......_--1 '. !---;--" ---- .. ...... . . .; Jt ..../ ~I ~""i I ..' ~~---I~--------------- r ~ 1 ).1 ~ I . .. ~L ~-- :--11---\ t t '~ L J/; ; I \.... / i i '\ :~ \, r : ~ i '- ! ~, H (. I ,I IlfIU"V Oftl I ; I )....'\ .,', L __j.J] : ~ ~ '~... T, \'" 1 : 1/" .~' '~.Jt~~l : l~~_______1!_____~~J I I t I 1 ~ . ~I::; 0 :II =c! m c:> '- ..... :po () p. z "'" I m c. - g. c..:> < :::r N m -. c::> B c::> 0 c::> . -..------- ~ I ... .. ~: ~ ~ t I 1 . .'. ~ -: , '. ii' , , , , . ",II I I' : . , . I :1 . il Ii ~- I ~ . .J - ~ . -'Il i ' "1111 III I t I ,",- ,..1 '11, 1[1, ll, Il! ,ll r! LI. Q) J ~ , . ~ . > : , " I, . . . . ~ > i RECEIVED .JAN - 3 2000 my tit 1U\lll:.111llLLJ . e e ! ~ , ~ I e e I I ~ , , R I , i ,,-,h ! . ---_._---~_._-----_._------ jPIRH 1M! In ;alq <A ~ 6- . ~ - \) z - 0- C9 -r:. ~ !\. ~ C"! ~ <:::> '- ..,.., :J::> ~ ::2!: c; I g;. e..:> ::I: '" r' g t;, Q :0 m (') m < m CJ . ...9 ~ It'S""> I'll 1 ' "lif ( III I I I , ~i:i "II) ," II, ,If ,II f! ... Q) J I\) , < . . . , "~, H ~ ; . .. . . lz . . . ~ . i . e ~ 1 ~ RECEIVED JAN - 3 2000 ClTV Of AKU~N HILLS o , ::1 . .~. . ., , , ., ., , , , II I ' I I 0 II t.- --- ------- I', "0'''' "...0"" ,:,.'."."; ..:..: ,.. .t------- - --- , ~ 1.' ------ .' ____J , .. , . , . ------::1 o I . . -------j . . ------ e ~ 1 ....,.,..,.,x. e :t , I ~ I , . ,. ., , , . -...... . ~ ~ . __ --t ..tl---~--j ------ e , , e , , . ,. , . , , , , , . , . , ., ~.' , , , , .0 $ .....-;.... ,".,',-, -- 0' - ~ . . \Y ~: ~ 0 :t: \J t:::: - ~ - t:: i' .-. :JJ =<! <:::> '- m ........ :t:> a > :z "'" m c , ...... e..> z < ...... ::r. "" m ,..... ;::::: = ~ = r;; = 0 ~ rl! [lliI ( III I I I ,-.- ,..J 'II) I 1'1 il. ,If .11 f~ ,I. m J w , . > . . ~ o . . ~, , . . o " . . i . RECEIVED JAN - 3 200a (lTY Of A/Wtl'l hlLl~ . e ~ 1 <:) ~ 1 -------- r, I I I I I I I I I 1 I I I $ I I I .1 I. I . I. . I I . I . I I .. I ~ "". . --------.71 . I I 1 I I I I I I I I I I I I I I I I I I I I I I I I I . I I I I I I I I I I I , I " I " L~_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ - - - ~.cJ 4>- ", , .,. .... .,. ., 'I ,. ". , , ., , , , . , .' " , , 1.'1 ; ~ . i "'-', <$ I I I I I I I 1 I : I - .e. ~ 6"'" . il l> t-l ~I \Y \) . . .-. ~ :D 0 L m ...... > 0 ,... Z """ m = , ..... <:,.:> ::;;;, < ::t: r-.> - ,...: = m ~ = C;; = 0 ~ , r-.- ,..J $ ,tl} I I " 11, Ilf e .11 I! . &I. t Q) J , .. ~ , . RECEIVED .JAN - 3 2000 . C1lY OF AKUtl~ lilltS -llf i ' "111' II ~ J e Ie ~ , i , , 1 . , : , o i! ~, , . . . o ~ . i . . ~ : Ii e ., , , , . I: ~ Ii I: 1 ~ .. ..,c- +1-------.- .. I.' I,,.. / 1 t . ,..' '~ .,7 // I 1 " '.i: " L ' I "/',, "L ....:g'.. ,':.' ~ ,.:i Ii': 'I' 1. , I I:' ~ .11 Ii 1 I 1 I: 1 :.! ..1 L II: : '. . I I :1 .' I I. ,',- , , (::, .1 ;. 1-:: I t I". .: I il1::~~ /,~: I I - .' , .~ l~~~:___:~JJ~ ~ <$> 4 . '-' ::D ~ L m S; :P () )P'. :z m ~ ~ '-- C ~ ci e.<> < '"' '" m b g 0 -\ ~ - t- \1'l -\ \J G ~ - Z ~ . - ~ - C- . ---.------.--- l'lt "i ' RECEiVED JAN - 3 2000 (lW Ot MUl:.N f\llLJ . i1rill II I e . e I ~ ,.. ~. . ~ , , , I ;ili "\1, I 11'1 it, ,ll "l I~ ,'0 Q) I (J'I , % . : , n . ~, . . . . o ~ , i 11Pi ~P' I ,dl I, Ii 01 I pq d 11 Ii . ~ e ~ t-tt ~..(f ~ r-- --- ---- ~ I' I ". I ....... 1 I I 1 I I I 1 I I ~\ I ~u~ I 1 I I 1 I I 1 ~ I I 1 I I I I 1 I '. 1 ~ I I ./ I / I I I I ...... ,i(~ I ~ \l:'" _ _ ___ _ _ __ - - _~..J ~ ... ,.. M --'" /......, ;: . 1 1 I ;: I 1 I I I I ~ I 1 I '! e MINUTES CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, FEBRUARY 2, 2000 7:30 P.M. - ARDEN HILLS CITY HALL DRAFT CALL TO ORDER Chair Steve Erickson called the meeting to order at 7:33 p.m. ROLL CALL Present were Chair Steve Erickson, Commissioners Stephen Baker, Terri Duchenes, Therese Galatowitsch, and Dave Sand. Absent were Commissioners Brent Nelson and Marty Rye. Also present were Councihnember Gregg Larson and Associate Planner Nancy Randall, and Recording Secretary Lori Rolfson. OATH OF OFFICE Councihnember Larson administered the Oath of Office to Chair Erickson and Commissioner e Baker for their 2000 term. Councihnember Larson expressed gratitude for Chair Erickson's and Commissioner Baker's past year of service and willingness to serve as Planning Commissioners for the year 2000. APPROVAL OF MINUTES FROM PLANNING COMMISSION MEETING HELD ON JANUARY 5. 1999 Commissioner Sand moved, seconded by Commissioner Duchenes to approve the January 5, 2000 minutes. The motion carried unanimously (5-0). PLANNING CASE #00-08 - STATE OF MINNESOTA -1900 COUNTY ROAD I WEST- SPECIAL USE PERMIT - PUBLIC HEARING Chair Erickson confirmed that the Planning Case was announced in the J anuary26, 2000 publication of the Bulletin and opened the public hearing at 7:36 p.m. Ms. Randall explained that the applicant was requesting a Special Use Permit to allow for the installation of a temporary materials training laboratory building at the Minnesota Department of Transportation facility located at 1900 West County Road L e The applicant was requesting the temporary materials training laboratory building for 5 years or less in order to construct a permanent facility on the site. They anticipate the permanent facility to be constructed in approximately two years. The temporary materials training laboratory building is proposed to be 24 by 60 feet (1,440 square feet) located in the rear of the lot (10 feet ARDEN HILLS PLANNING COMMISSION - FEBRUARY 2, 2000 DRAFT 2 from the property line). The building was located in this location because of access to needed hookups and level ground. e The State of Minnesota agencies are not required by law to abide by City Ordinance; however, they are choosing to follow City Ordinances. The City has not had any previous applications requested or granted for this property. The City may determine that a time limitation for a permit for such a temporary building is necessary to assure that the applicant pursues a permanent solution to the situation that required a temporary building. The applicant expects the temporary structure will not be needed any longer than a two to five year period. Staff would recommend a 2-year time limit with the option to renew beyond that period ifthe new facility has not been constructed by that time. Accessory structures are required to be 10 feet from the rear property line. However, all structures are to be a minimum of 100 feet from an abutting residential zoning district in the 1-2 zoning distirct. The abutting zoning currently is R-l, single family residential. This, however, this is in conflict with the 1998 Comprehensive Plan update. Due to the conflict with the Comprehensive Plan, temporary nature of the building, and lack of residential homes in the area, staff recommends the 10-foot accessory structure setback to be sufficient. e The property is accessed from West County Road I using one entrance. The parking lot circulates in front of all the buildings. The campus includes existing classrooms, administration, gun range, and garages. There are 304 parking spaces for the campus. The parking is more than adequate to serve the existing and proposed temporary building. Currently they are using a portion of the parking area for a basketball and volleyball court. The property has a split zoning which requires a minimum of a 65 percent landscape lot area for the R-l zoning and 25 percent landscape lot area for the 1-2 zoning. The property consists ofa large wetland area on the west side of the lot. A site plan review has never been completed for this property; however, it does not appear that the temporary structure would decrease the landscape lot area. Staff recommends a site plan review and rezoning be completed prior to the permanent structure being constructed. Ms. Randall advised that staff recommends approval of Planning Case #00-08, Special Use Permit, subject to the following conditions: 1. Removal of the temporary structure within 2 years or renewal of permit if the new facility has not been constructed by that time. 2. Resolution to the Comprehensive Plan and Zoning conflict for this site prior to the construction of the permanent structure. 3. Site Plan Review or Special Use Permit completed prior to construction of the permanent e structure. If the Planning Commission makes a recommendation on this Planning Case, then it would be heard at the Monday, February 14,2000, regular meeting of the City Council. e e e ARDEN HILLS PLANNING COMMISSION - FEBRUARY 2, 2000 DRAFT 3 Commissioner Galatowitsch asked why the special use permit would be limited to two years when the applicant had requested up to five years. Ms. Randall stated that it will take the applicant about two years to secure the funding for the addition and to determine the layout. The applicant expects that the addition will be completed within two years. Commissioner Baker asked if the renewal of the permit will be an administrative action. Ms. Randall stated that the renewal of the permit can be approved under the City Council consent agenda. Commissioner Sand requested confirrmnation that one reason the building must be close to the property line was for the ability to connect to the water line. Ms. Randall stated that this was correct. Additionally, the building was required to be a certain distance from other buildings on the site. Commissioner Sand asked if the applicant must conform to the City Building Code. Ms. Randall stated that they do. Commissioner Sand asked how the mobile home will be attached to the ground. Chair Erickson stated that there was a specific section of the Building Code that addresses this type of structure and the applicant must abide by these requirements. Mr. Lonnie Cowherd, Manager ofthe Minnesota Department of Transportation Training Center, explained the use of the proposed materials training laboratory. Chair Erickson asked Mr. Cowherd to explain the proposed placement of the temporary building and how it relates to the adjacent buildings on the site. Mr. Cowherd stated that to the left of the proposed building was a one-stall garage used for storage by the State Patrol, and to the right was a gun range. The location of the temporary building will allow the proper setback from these buildings as well as easy connection to the water and sewer lines. Chair Erickson asked where the permanent building will be located. Mr. Cowherd stated that the permanent structure will be located in the same location as the temporary building. Chair Erickson closed the public hearing at 7:48 p.m., as no one else wished to address the Planning Commission. Commissioner Sand suggested that condition number one be changed to state, "...within two years or renewal on an annual basis of the permit, not to exceed an additional three years, if the new facility has not been constructed by that time." Ms. Randall agreed. Commissioner Sand moved, seconded by Commissioner Baker to recommend approval of Planning Case #00-08, Special Use Permit, subject to the following conditions: 1. Removal of the temporary structure within two years or renewal on an annual basis of the permit, not to exceed an additional three years, if the new facility has not been constructed by that time. Resolution to the Comprehensive Plan and Zoning conflict for this site prior to the construction of the permanent structure. Site Plan review or Special Use Permit prior to construction of the permanent structure. 2. 3. The motion carried unanimously (5-0). DRAFT ARDEN HILLS PLANNING COMMISSION - FEBRUARY 2, 2000 4 This Planning Case will be reviewed at the Monday, February 14,2000, City Council meeting. e PLANNING CASE #00-09 - HOWARD BLOOM - 1720 GLENVlEW AVENUE _ CORNER SIDE YARD VARIANCE Ms. Randall explained that the applicant was requesting approval of a comer side yard setback variance (24 feet proposed, when 40 feet is required) for a family room addition on a single- family lot zoned R-l. The proposed addition included a family room (14 by 16 feet), eating area (15 by 16 feet), and porch (12 by 12 feet) for a total addition of608 square feet. The applicant has evaluated other locations for the addition; however, this is the only location they feel will work with the existing home. The house currently has a side yard setback of 18 feet, where 40 feet is required. The existing home is located in an area that was developed when the zoning ordinance allowed for a smaller comer side yard setback. The zoning ordinance was changed to a required 40-foot comer side yard setback after the home was built. With regard to circumstances unique to the property, staff found the property in question is 13,750 square feet in area on the comer of Dell view Avenue and Glenview Avenue. The proposed addition is 608 square feet in area. When the lot was platted, the required comer side yard setback was less than the 40 foot now required. The existing property meets all the minimum dimensional and area standards except for the 40-foot required comer side yard setback. e The proposed addition would allow a condition that is consistent with the surrounding development. The development the parcel is in was developed under standards different than current regulations would allow. The addition will not alter the essential character of the neighborhood. Ms. Randall advised that staff recommends approval of Planning Case #00-09, comer side yard variance (24 feet proposed, when 40 feet is required) for an addition, based on the "Findings _ Comer Side Yard Setback Variance" section of the staff report dated February 2,2000. Ifthe Planning Commission makes a recommendation on this Planning Case, then it would be heard at the Monday, February 14,2000 regular meeting of the City Council. Chair Erickson asked what the typical setback situations were in the surrounding area. He noted that the home across the street appeared to have similar setbacks. Ms. Randall stated that the home across the street was not quite as close to the setback line as the applicant's, however, many other homes in the area do not have 40-foot setbacks. She noted that the homes were built when the City allowed a 20 foot comer side yard setback or less. Chair Erickson asked to what direction the applicant was proposing to extend the house. Ms. . Randall stated that the addition would extend the home to the south. Commissioner Baker asked if the home had previously been added onto. Ms. Debra Bloom, the applicant's daughter, stated that the home currently exists as it had been built in 1968. e e e ARDEN HILLS PLANNING COMMISSION - FEBRUARY 2, 2000 DRAFT 5 Commissioner Baker noted that, with a previous variance approval, the Planning Commission had added a requirement that the variance no longer be applicable if the home were to be destroyed. He asked if a similar requirement should be included with this approval. Ms. Randall stated that this would be possible. She indicated that if the 24-foot variance was granted and the home was destroyed, the applicant could technically request to rebuild the home at the same 24- foot setback. If the Planning Commission did not want this to occur and wanted the home placed back at the 40 foot setback on both sides, a condition could be added that, if the home were at least 50 percent destroyed, the home would have to rebuilt according to the current setback requirements. Chair Erickson stated that this would be a reasonable condition. Commissioner Baker moved to recommend approval of Planning Case #00-09, corner side yard variance (24 feet proposed, when 40 feet is required) for an addition, based on the "Findings - Corner Side Yard Setback Variance" section of the staff report dated February 2, 2000, with the following condition: 1. Ifthe structure is damaged in excess ofthe building code threshold for damage the variance would no longer be valid. Commissioner Sand asked if the City Building Code defined the level that a home must meet to be considered destroyed. Ms. Randall stated that there was a level in the Building Code, however, she was not certain what this level was. Motion seconded by Commissioner Sand. The motion carried unanimously (5-0). This Planning Case will be reviewed at the Monday, February 14,2000, City Council meeting. PLANNING CASE #00-10 - HCM ARCHITECTS - RAMSEY COUNTY - TONY SCHMIDT PARK - 3500 LAKE JOHANNA BOULEVARD - SITE PLAN REVIEW - PUBLIC HEARING Chair Erickson confirmed that the Planning Case was announced in the January 26,2000 publication of the Bulletin and opened the public hearing at 8:03 p.m. Ms. Randall explained that the applicant was requesting approval of a site plan review (phase 2 construction) for planned upgrades to Tony Schmidt Park. On February 23, 1998, the City Council approved the special use permit (Concept Approval) for the redevelopment of Tony Schmidt Park. Ramsey County was proposing to redevelop in several phases. On August 31, 1998, the City Council approved Planning Case #98-21, Site Plan (Phase I construction). Last summer Phase I construction was completed. They are now requesting approval for Phase 2 construction. Tony Schmidt Park contains a unique mixture of active and passive recreational areas as well as natural areas within its boundaries. The active areas are generally at the southern one-third of the park, on either side of Lake Johanna Boulevard. These active areas include the beach and picnic area as well as play areas. The northern two-thirds of the park primarily contains passive ARDEN HILLS PLANNING COMMISSION - FEBRUARY 2, 2000 DRAI=f 6 recreational and natural areas. This area of the park is dominated by a large wetland complex, . which conveys the water from the City's lakes to Rice Creek. The applicant is proposing six buildings; Picnic Pavilion, Picnic Shelter, Beach Building, Gazebo, and two restroom buildings in various locations throughout the site with this phase. At the Special Use Permit (Concept Plan) approval, Ramsey County had not progressed far enough along in the design of this park to provide detailed drawings of what the beach house, picnic shelters, and restrooms would look like. Given that the beach property is within the shoreland area of Lake Johanna, the Shoreland Management section of the City Code (Chapter 20.5) also prescribes the maximum height for structures as 35 feet (Section 20.5-41). The proposed buildings are all one level and do not exceed the 35-foot height requirement. The Zoning Ordinance in Section V, F, 8, states that the minimum building setback is: 40 feet from the front yard; 30 feet from the rear yard; and 10/25 feet (R-l) and 5/15 feet (R-2) from the side yard. The Zoning Ordinance in Section VI, E, 7, a, states that any public use structure in a residential district shall be at least 75 feet from any residential lot. The City Code (Shoreland Management) states in Section 20.5-41, that the minimum building setback shall be 75 feet from the Ordinary High Watermark (Lake Johanna). All of the proposed buildings meet the setback requirements. The existing buildings will be removed. The applicant will need Rice Creek Watershed District approval. e The subject property is located in the Shoreland Management area, per the Minnesota Department of Natural Resources. The City Code in Chapter 20.5-22, Subpart 12, a, defines Shoreland as land located within 1,000 feet from the ordinary high watermark of lake, pond, or flowage. The beach area, and the adjacent recreation area, is within 1,000 feet of Lake Johanna, a Minnesota Department of Natural Resources protected water. The City Code in Chapter 20.5-47, (a), (1), permits the selective removal of natural vegetation, provided that sufficient vegetative covers remains to screen cars, dwellings and other structures when viewed from the water. Therefore, if this proposal were to comply with the intent of the Shoreland Management regulations, then the maintenance of a vegetative buffer, where practical, is required between this use and Lake Johanna. The City Code in Chapter 20.5-47, (b), allows for grading and excavation in shoreland areas by permit. These permits will need to be completed prior to the building permit being issued. Ms. Randall noted that the reason for the unusual design of the picnic pavilion was to allow for the pavilion to be used by more than one group at a time. Additionally, the proposed bathrooms . meet handicap accessibility requirements. Ms. Randall advised that Staff recommends approval of Planning Case #00-10, Site Plan Review, subject to the following conditions: DRAFT ARDEN HILLS PLANNING COMMISSION - FEBRUARY 2, 2000 7 e 1. 2. 3. 4. 5. 6. e . Submittal for site plan approval prior to the commencement of construction of any additional phases of this project. Compliance with the City's Shoreland Ordinance. Approval of the grading, drainage, and erosion control plans by the Rice Creek Watershed District. The smallest amount of bare ground is exposed for as short as time as feasible. Approval of the necessary wetland impact permits from Rice Creek Watershed District, Minnesota Department of Natural Resources, and the U.S. Army Corps of Engineers. Notification and review of all utility plans by City Staff. If the Planning Commission makes a recommendation on this Planning Case, then it would be heard at the Monday, February 14, 2000, regular meeting of the City Council. Chair Erickson asked if the Phase 1 site plan was approved with the concept approval in 1998. Ms. Randall stated that this was correct. Chair Erickson noted that the Planning Commission was currently reviewing the proposed buildings. He asked if the building plans and materials were included in this review process. Ms. Randall stated that this was correct. She stated the reason the buildings were not included in the original special use permit review was the applicant did not have drawings of the buildings at that time. The construction of this park will be a multi-step process with the overall layout and flow of the park and the parking lot and trail locations having been covered with Phase 1 approval. Phase 2 included the placement of the buildings. Ms. Randall explained the proposed locations of the buildings and noted that a couple of the buildings currently located on the site will be removed with Phase 2 construction. Chair Erickson asked what the zoning category of the site was. Ms. Randall stated that the zoning for this site is R-1. Chair Erickson confirmed that the primary purpose for this review was for the placement of the buildings and consistency with the original Comprehensive Plan. He asked if the review was similar to a planned unit development where the actual materials being used are approved. Ms. Randall stated that this project did not include set standards as a planned unit development would have. However, if there were concerns about the buildings, these concerns can be discussed and addressed at this time. Mr. Greg Mack, Ramsey County Parks and Recreation Director, introduced himself and Jerry Hagen, HCM. He stated that the approach being taken for the redevelopment of the park was unique and an extensive study had been done to determine a uniform style that would capture the uniqueness of the site. He stated that Mr. Hagen would present color drawings of the proposed buildings. He noted that the Master Plan approved under the concept plan review is reflected in the building locations and was deviated from very little. Commissioner Sand asked if the applicant could forecast the number of phases that this plan will be constructed under. Mr. Mack stated that the County Board uses a five-year capital improvement program, therefore, the project will be completed under five phases. He indicated that this phase will include the architecture and the play areas. The plan identified three separate play areas, however, four play areas may be constructed. One play area will be water based and ARDEN HILLS PLANNING COMMISSION - FEBRUARY 2, 2000 DRAFT 8 will be located at the beach. Near the existing beach building will be a typical, handicap . accessible play structure. At each of the two picnic shelters, a smaller play area will be constructed. Mr. Mack stated that the next phase of construction will include the trails to the north. He indicated that a significant amount of park land will be located north of the railroad tracks. The first issue to deal with under this phase will be to provide a pedestrian underpass under the railroad tracks. The trails will then be tied into trails on County land as well as existing municipal trails. The intent will be to accomplish this phase next year. The funding for this phase has been requested and the County has been able to augment some of its funding with a State Recreation Grant. Mr. Mack stated that the final phase will be to deal with the western portion of the site. This area has been identified as a future day-camp area and a possible arboretum. These improvements are not in the funding phase and will not occur in the foreseeable future. There currently is a residence in this area as well as some composting activity which will continue with this plan. Mr. Hagen indicated that the County was looking for a different style of building to fit with the park. Many different styles had been considered and studied and the prairie style was determined to be most appropriate due to the layout of the park and existing vegetation. One primary design element of the prairie style building was the flat low slung roof. Mr. Hagen presented color renderings of the proposed gazebo. Mr. Mack noted that the initial a study of the reconstructed park indicated that the reservation picnic areas would be on the north .. side of the road. However, it was decided that there should be a place for people to sit and enjoy the lake in a non-reservation shelter, and the proposed gazebo would fill this need. Mr. Hagen stated that the proposed gazebo would not include picnic tables. Benches along the walls will be provided. He explained the proposed materials and indicated that the building materials will be consistent with all the buildings. Mr. Hagen presented color renderings of the proposed picnic pavilion that will be located at the top of the hill. This shelter will accommodate up to roo people. The pavilion was proposed to be L shaped to allow the shelter to be used for separate activities. The pavilion will include a small kitchen for catering and two restrooms. The floor will be extended beyond the building roofto allow outside seating. Mr. Hagen presented color renderings of the proposed beach building which will be located west of the existing beach building. This structure will include a life guard station, first aid room, restrooms and a vending machine alcove. The floor of this building will be extended for outside seating. Commissioner Sand asked if consideration had been given to adding signage on the large mass of wall that will face the roadway. Mr. Hagen stated that windows had been considered to break up the walL However, the materials being used will provide a relief and texture difference. Mr. Mack noted that there will be an opening in the building which will allow the lake to be seen from the roadway through the building. . Mr. Hagen presented color renderings of the proposed picnic shelter that will be located on the north side of the road, east of the parking area. This shelter will accommodate up to 50 people and included counter tops and electrical outlets. . e e ARDEN HILLS PLANNING COMMISSION - FEBRUARY 2, 2000 DRAFT 9 Mr. Hagen presented color renderings of the two proposed restroom buildings. One restroom building will be located adjacent to the boat launch parking area, the other will be adjacent to the picnic shelter. The restroom building will use the same materials as the other buildings. A drinking fountain will be located at the front of the buildings and waiting benches will be located to the rear. Commissioner Galatowitsch asked what type of material will be used on the roof of the buildings. Mr. Hagen stated that the soffits will be cedar plywood, the fascia will be cedar and the roof will be red asphalt shingles. Chair Erickson asked if the walls will be a combination of rock face and burnished materials. Mr. Hagen stated that the walls will be of smooth and burnished materials. Chair Erickson asked what color the walls will be. Mr. Hagen stated that the walls will be dark tan. Chair Erickson requested confirmation that Ramsey County was moving away from manned concession stands. Mr. Mack stated that this was correct, although the Snail Lake and Long Lake Regional Parks still have manned concessions. He noted that the use of the parks have changed over time in that people use the parks for a much shorter period of time. Visitors to the park now tend to bring their own refreshments and Ramsey County has begun providing vending alcoves at all of its new facilities. Commissioner Galatowitsch asked ifthe proposed plan included grills. Mr. Mack stated that grills will be provided at each picnic shelter. Commissioner Galatowitsch asked if the grills will be located on the outdoor concrete pads. Mr. Mack stated that this was correct and that at the larger picnic shelter a grill will be provided inside. Additional grills will be provided in various locations though out the park. Commissioner Galatowitsch asked if the type of signage has been determined. Mr. Mack stated that standard park signage will be used. Commissioner Galatowitsch asked if the signage will match the proposed architecture and colors. Mr. Mack stated that the signs will not be a large expense. He indicated that the monument signs will be timber and the regulatory signs will be four by four foot panels painted with white lettering. Chair Erickson asked if the existing signs will be used. Mr. Mack stated that the older existing signs will be replaced. Chair Erickson asked if the regulatory sign at the boat landing will be reinstalled. Mr. Mack stated that it will be. Commissioner Sand asked what type oflighting will be used for security purposes. Mr. Mack stated that soffit lighting will be used and there may be more creative lighting used at the gazebo. He indicated that these lights may be on timers or may use motion detection. Commissioner Sand expressed concern regarding the security of the restrooms and asked if motion detection lighting will be used at these locations. Mr. Mack stated that the restrooms will be secured at night by Ramsey County staff and reopened in the morning. Commissioner Sand asked what the dark line shown on the plan that ran in front of the beach building was depicting. Mr. Mack stated that this line was a definition of the beach area. ARDEN HILLS PLANNING COMMISSION - FEBRUARY 2, 2000 DRAFT 10 Commissioner Sand asked what measures will be taken to keep the grass out ofthe beach sand. Mr. Mack stated that a curb will be installed across the back ofthe beach in order to delineate the e grass from the sand. Additionally, ongoing maintenance will be required of the sand itself. He noted that there had been a large amount of weeds in the sand last year due to the lack of activity at the park. Mr. Steve Gericke, 1840 West County Road E, stated that he liked the proposed architecture and the low roof line. He was concerned about the location of the beach building and asked why this building will not be located farther from the existing residential area. He noted that there was no buffer zone between the beach and the residential area. He also noted that the original plan had included two trails that dead end at the road, however, they did not appear on the current plan. Mr. Mack indicated that the trails will be added with a later phase. Mr. Gericke asked why the beach building will be located so far away from the parking lot. Mr. Mack stated that there was a desire to center the building on the beach area. Mr. Hagen added that the beach building was located in such a way to minimize the loss of trees. He indicated that the original beach building had been located too close to the ordinary high watermark. An unidentified audience member noted that the original beach building could not be flooded since it was at a higher elevation than the water line. Ms. Randall explained that the 75 foot setback was in the City Shoreland Ordinance and was also a Department of Natural Resources required setback from the ordinary high watermark. This requirement did not mean that any buildings within this setback would flood, however, a hardship must be proven as to why a building must be closer to the lake. e Ms. Margurrite Jaster, 3453 Lake Johanna Boulevard, requested the location of the ordinary high watermark. Ms. Randall explained the location ofthe ordinary high watermark on the plan. Ms. Jaster asked if the weir that was constructed years ago was intended to keep the water down to that level. Ms. Randall stated that the Minnesota Department of Natural Resources establishes the ordinary high watermark for all lakes. This is not necessarily where the water level is in any given year. The ordinary high watermark is established for the entire lake as a whole and all structures are required to be a certain number of feet from this mark. Ms. Jaster asked if consideration had been given to the fact that the lake cannot get any higher than a certain level. Chair Erickson noted that the lake does fluctuate as much as two feet. Ms. Randall stated that the setback from the ordinary high watermark allows for a buffer between the lake and buildings for enviromnental reasons as well as flooding. Mr. Gericke asked if it would be possible for the beach house to be moved farther away from the residential properties. Ms. Randall stated that this would require a change to the original plan as well as approval from the Minnesota Department of Natural Resources. In order to gain approval from the Minnesota Department of Natural Resources the hardship criteria must be met. Mr. Gericke noted that the high watermark was not at the high level of the lake. Commissioner Sand explained that once the ordinary high watermark is established by the Minnesota Department of Natural Resources it does not change and has no bearing on the actual water level oflake. . e e e ARDEN lllLLS PLANNING COMMISSION - FEBRUARY 2, 2000 DRAFT 11 Commissioner Sand indicated that the buffering of the west side of the beach building could be addressed. He asked if buffering in the form of trees or shrubs could be added to screen the west side of the building. Mr. Hagen stated that there were existing trees at the end of the building. Chair Erickson asked if the beach building will meet the setback requirement from Lake Johanna Boulevard. Ms. Randall stated that it will. Chair Erickson asked how far the beach building had been shifted to the west. Ms. Randall stated that the building had actually been shifted to the east to be in line with the parking lot. The original building had been several feet from the parking lot. Commissioner Sand noted that the new footprint of the building extended the building to the west. Ms. Randall concurred. Ms. Caroline Gilbert, 1670 Lake Johanna Boulevard, stated that she was concerned about drainage and runoff. She asked if there was any direct drainage into Lake Johanna from the park or the parking lot. Mr. Mack stated that ponds have been constructed on the north side of Lake Johanna Boulevard and the drainage will be piped under the road into these ponds. Ms. Randall noted that the original parking lot was closer to the lake and was draining directly into the lake. The intent was to move the parking lot back to allow for a buffer between the parking lot and the lake in order to deal with the drainage issues. Ms. Gilbert asked if the pavilions will be easily cleaned. Mr. Mack stated that the surfaces of the pavilions will be cleaned with a high pressure washer. The concrete floor will have a large trench drain and the buildings will be open to allow air movement to dry the floors. Ms. Gilbert asked if the buildings will drain into the sanitary sewer. Mr. Hagen stated that this was correct. Mr. Mack noted that the concrete pads will drain off to the drainage on the north side of Lake Johanna Boulevard. Commissioner Sand noted that the large pavilion included a food preparation area. He asked what materials will be used in this room and how it will be kept clean. Mr. Hagen stated that this was a small preparation kitchen that will be entirely of masonry surface and epoxy walls and floor. The kitchen space was designed to be washed down in the same manner as the building. Commissioner Sand asked what the counter top will be made of. Mr. Hagen stated that the counter top will be plastic laminate. Mr. Chuck Martensodo, 3473 Lake Johanna Boulevard, stated that at this time it does not appear that a pedestrian can walk into the park from Lake Johanna Boulevard. He noted that there had been paths for pedestrian access to the lake and if these paths are removed from the plan, there will be no pedestrian access to the park without walking on the street or the grass. Mr. Martensodo stated that the sidewalks along Lake Johanna Boulevard were deteriorating. He stated that although the proposed park will be lovely, it will be ugly from a pedestrian point of view when walking into the park. He asked ifthe speed of the traffic along Lake Johanna Boulevard has been monitored and if flashing lights or signals could be used to alert traffic of the park. Mr. Martensodo asked who was responsible for the winter maintenance of the sidewalks along Lake Johanna Boulevard. He noted that in the winter time, in order to walk along Lake Johanna Boulevard, a County maintained street, pedestrians must walk in the street. He requested confirmation that the park will not be intended for winter use. ARDEN HILLS PLANNING COMMISSION - FEBRUARY 2, 2000 DRAFT 12 Ms. Randall stated that usually homeowners adjacent to sidewalks are responsible for snow e removal from the sidewalks. She noted that the properties in this area extend across the road and the property is privately owned to the lake. Therefore, the snow removal of the sidewalks across the street may also be the responsibility ofthe homeowners. Mr. Martensodo stated that if this was the case, the homeowners should be notified of this responsibility. He asked what the City does to enforce this responsibility. Ms. Randall stated that the City would notify the homeowner if snow on the sidewalk became a problem however, this is a County Road. Mr. Martensodo stated that if snowblowers are used to remove the snow, the snowblowers would most likely be damaged due to the broken sidewalk. Additionally, he felt that the speed of the traffic along Lake Johanna Boulevard was not monitored. He stated that with the amount of money being used to improve the park buildings, it did not make sense to not spend money on improving the pedestrian access. Mr. Mack stated that there was a long term plan to redevelop Lake Johanna Boulevard, however, this would not be included in the park improvement funding. Ramsey County has recognized that Lake Johanna Boulevard will not be moved and will be improved with entry monuments and additional landscaping. There currently are plans for additional trails along the roadway, however, these trails must be constructed in conjunction with the road. Mr. Mack stated that one intent of the park was to encourage pedestrian traffic as well as vehicular. When the trails open to the north, they will be connected with other existing trails and will improve pedestrian accessibility. Any new connections to Lake Johanna Boulevard that will be possible prior to the reconstruction of the roadway will be made. Additionally, the County Task Force discussed a pedestrian crossing and other traffic cahning devises, however, these must be taken one step at a time. e With regard to winter maintenance, Mr. Mack stated that none ofthe buildings in this park will open year-round. Some of the paved trails, including the north to south connection, will be made accessible in the winter for hikers. An unidentified audience member asked who was responsible for the maintenance of the sidewalk. Chair Erickson stated that the sidewalk along Lake Johanna Boulevard has been an issue that has been brought up a number of times. He indicated that there was also an issue of whether Ramsey County will keep Lake Johanna Boulevard or turn it back to the City. It will be difficult to reconstruct the sidewalk until these issues are resolved. Ms. Randall presented the audience with the City's future trail map. She noted a future trail along Lake Johanna Boulevard that will extend from County Road D through Tony Schmidt park and connect with the trail system through the park. She indicated that it has not been determined when this trail will be constructed and the tirneline will be dependent upon available funding and street improvement projects. Mr. Martensodo requested confirmation that it was the responsibility of the Planning e Commission to ensure that the entire process of this sort of proposal is considered. He felt that the City of Arden Hills was marveling at the proposed improvements to the park without addressing other important issues such as traffic and access. e . e DRAFT ARDEN HILLS PLANNING COMMISSION - FEBRUARY 2, 2000 13 Chair Erickson stated that the role of the Planning Commission was to review the proposal to ensure that it adheres to the City Ordinances and make a recommendation to the City CounciL He indicated that many issues being discussed required the involvement of the City, the County and the State. Mr. Martensodo asked if the Planning Commission would support the neighborhood in making a proposal to the City CounciL Chair Erickson stated that the neighborhood could form a Task Force and felt that the City Council would support this. Councilrnember Larson stated that he had been involved with the Task Force during the planning of the park and one issue had been the need for changes to Lake Johanna Boulevard. Ramsey County had indicated that improvements will not be made to this road until it comes up in their planning schedule which may be ten years from now. The County has its priorities for road reconstruction and Lake Johanna Boulevard was low on this list. The City has discussed with Ramsey County the accepting of Lake Johanna Boulevard between County D and County Road E, or accepting a portion of New Brighton Road between County Road E and County Road E2. At this time the City has not made a decision and there would be significant cost implications for the City of Arden Hills with either case. Commissioner Sand agreed that the existing sidewalk along Lake Johanna Boulevard was unsightly as well as unsafe. He was c.oncemed about who has jurisdiction over the sidewalk. He felt that this was something that the City should investigate to avoid law suits. It was his understanding that the sidewalk was the responsibility of the homeowners and not Ramsey County. He noted that many homeowners along Lake Johanna Boulevard do not care about the sidewalk and if the City tried to improve the sidewalk the homeowners would strongly oppose an assessment. Commissioner Sand stated that something should be done to improve the situation and suggested that a neighborhood Task Force may help get things started. He noted that the sidewalk does tie into the park and ifthe Ramsey County Park Commission was interested in pedestrian traffic to the park, they should be concerned about the condition of the pedestrian pathways. Commissioner Sand requested confirmation that a trail was proposed to be constructed along Lake Johanna Boulevard from Lindey's restaurant to New Brighton Road. Mr. Mack stated that this was correct. Commissioner Sand asked in which phase this trail will be constructed. Mr. Mack stated that this trail will be included in either the next phase or the one following that, depending upon funding. He indicated that the next priority was the underpass under the railroad tracks. Once this is completed, the remaining trails will be constructed. Commissioner Sand asked how the responsibility for trails is shared when the trails run continuous with a County road. Mr. Mack stated that if the trail is entirely in the park and part of the plan, then the construction and maintenance will be done by Ramsey County. Commissioner Sand asked if the trail along Lake Johanna Boulevard will be separate from the road. Mr. Mack stated that the trail along Lake Johanna Boulevard will be a separate asphalt traiL With regard to the speed of traffic and the safety of pedestrian crossings, Commissioner Baker asked if Lake Johanna Boulevard could be controlled with a 15 mile per hour speed limit through the park. Mr. Mack stated that Lake Johanna Boulevard was a State Aid funded thoroughfare and under these qualifications there were certain standards for speed limits. He noted that this ARDEN HILLS PLANNING COMMISSION - FEBRUARY 2, 2000 DRAFT 14 issue had been discussed by Ramsey County and added that within the County parks the speed limit is very strict. . Mr. Daryl Durheim, 1690 Lake Johanna Boulevard, asked how the security of the park will be handled. He was concerned about the buildings on the north side of the park which will be a distance from the road and hidden by trees. He noted that the road in this area had been chained off to keep people from driving on the trails. He asked how this will be addressed and what the general hours of operation will be. Mr. Mack stated that the road being referred to had not been gated due to activity, it had been gated because the area is not open during construction. He stated that permanent gate structures will be added in strategic locations within the park. Additionally, the Ramsey County Sheriff Department has committed to patrolling the park. Park Service Officers will secure the park buildings one-half hour after sunset and some security lighting will be provided. Mr. Mack stated that it has been his general experience that people have more respect for parks when they have been improved. Mr. Durheim asked if the proposed gates will be closed after sunset or only if there is a problem. Mr. Mack stated that the gate for the overflow boat launch parking lot will be locked when it is not needed. The gates to the north will only be locked if there is a problem. He indicated that any cars in the park after closing will be ticketed. Ms. Jaster stated that she liked the proposed buildings. She asked how the colors will bend with the setting. Mr. Hagen stated that the colors were still being developed and the intent was to reflect the warm colors of the park. Ms. Jaster stated that if the intent was to blend with the . surroundings, a red roof may not be the best choice. She was concerned that if the cedar wood under the roof is stained and becomes darker it will clash with the red roof. She asked if the proposed block will be impregnated with color and will not need to be painted. Mr. Hagen stated that this was correct. Ms. Jaster stated that a black roof may look better. Mr. Mack stated that the cedar wood will have a dense opaque stain. With regard to the color of the roof, he indicated that the red was a traditional color that will tie in with existing features at the lake. Ms. Jaster asked if the asphalt shingles will be made of recycled materials. She noted that some asphalt shingles were made from recycled tires and hold up well during hail storms. Mr. Hagen stated that most all asphalt shingles are made of recycled materials. Commissioner Sand asked what the bid and construction schedule will be if the proposal is approved. Mr. Mack stated that bids would be advertised in early March with contract awards in early April. Ramsey County intends to begin construction as soon as possible. Commissioner Sand confirmed that the park will be closed again this summer. Mr. Mack stated that this was correct, however, the boat launch will be fully accessible and temporary bathrooms will be open. Chair Erickson closed the public hearing at 9:37 p.m., as no one else wished to address the Planning Commission. Commissioner Sand asked if the construction will be completed this year in order for the buildings to be fully functional next spring. Mr. Mack stated that this was correct. e e e e ARDEN HILLS PLANNING COMMISSION - FEBRUARY 2, 2000 DRAFT 15 Commissioner Duchenes moved, seconded by Commissioner Galatowitsch to recommend approval of Planning Case #00-10, Site Plan Review, subject to the following conditions: 1. Submittal for site plan approval prior to the commencement of construction of any additional phases of this project. 2. Compliance with the City's Shoreland Ordinance. 3. Approval of the grading, drainage, and erosion control plans by the Rice Creek Watershed District. 4. The smallest amount of bare ground is exposed for as short as time as feasible. 5. Approval of the necessary wetland impact permits from Rice Creek Watershed District, Minnesota Department of Natural Resources, and the U.S. Army Corps of Engineers. 6. Notification, review, and approval of all utility plans by City Staff. The motion carried unanimously (5-0). This Planning Case will be reviewed at the Monday, February 14,2000, City Council meeting. Chair Erickson recessed the meeting at 9:39 p.m. The meeting was reconvened at 9:43 p.m. PLANNING CASE #00-11 - CITY OF ARDEN HILLS - VARIANCE PROCEDURE - DISCUSSION ONLY Ms. Randall explained that many questions have arisen regarding the City's current variance request and approval procedure. She provided the Planning Commission with examples of procedures being followed by other cities including the City of Roseville and the City of Hopkins. She suggested that if the Planning Commission was interested in considering new procedures for the review of variance requests, then a timeline should be established. Chair Erickson noted that the majority of the Planning Cases reviewed by the Planning Commission were requests for variances. He stated that he was familiar with how other cities were handling their variance requests and that the City of Saint Paul allows variances to be handled administratively if there is an existing nonconformity and the addition will not extend beyond the existing setback. The only time variance requests become an issue is when there are other extenuating circumstances. He indicated that the Planning Commission has reviewed many variance requests where the proposed additions would not encroach further into the setback area and felt that it would make sense for the City of Arden Hills to consider a different procedure. However, he was concerned that this may perpetuate undesirable situations. He felt that it was difficult at times to accept the hardship rationale that the proposed location was the only suitable location for an addition. Commissioner Baker stated that it would make sense for the City of Arden Hills to consider the procedures being used by other cities. He noted that the Planning Commission had denied a variance request where the existing structure and proposed addition was entirely within the setback area. He was not certain how a setback pennit process would address these unique situations. ARDEN HILLS PLANNING COMMISSION - FEBRUARY 2, 2000 DRAFT 16 Chair Erickson asked Ms. Randall to highlight the City ofRoseville's setback procedure. Ms. . Randall stated that the City of Roseville has been operating under this new Ordinance for approximately one year and are now reviewing the Ordinance. She indicated that Roseville established this ordinance to address the older bungalows that the homeowners were wanting to add onto and invest money in. The City of Rose vi lie felt that the homes should be added onto to in order to add to the value of the neighborhoods. However, because of their restrictions, the homeowners were having to go through a difficult variance process. Many homeowners were selling their homes rather than requesting variances. Commissioner Galatowitsch asked how much it cost to obtain a variance in the City ofRoseville. Ms. Randall stated that most variance applications cost $100 to $150 dollars and the City of Roseville setback permit is approximately $25. Additionally, the applicants in Roseville do not have to attend the evening City meetings. The City ofRoseville notifies the adjacent neighbors and allows them time to respond to the City staff and Council prior to City Council concent approval. Ms. Randall stated that another reason that the City of Roseville's ordinance was attractive was that the entire process took a shorter period of time. At this time she informs applicants that their variance requests will take approximately 60 days from the time the application is received by the City until City Council approval. Because ofthis, some applicants are discouraged from requesting a variance. The City ofRoseville has shortened this time period by using an internal review by staff followed by City Council review which often can be accomplished in less than 30 days. e Ms. Randall stated that the City ofRoseville has a list of criteria that must be met by an applicant. One criteria was that the applicant have a one car garage or less on the property. The City of Arden Hills has seen many requests to increase a garage from one car to two and usually accepts this as a reasonable improvement to the home. Other criteria set by the City ofRoseville were that the proposal improve the design or livability of the structure; the proposal improve the terrain or drainage issues; the original need for the setback permit was not created by the current landowner; the existing structures and proposed improvements retain a minimum of75 percent of the impervious surface and green space of the lot; and the proposed project not create other setback or variance condition. Ms. Randall stated that there were other criteria within the City of Roseville ordinance and she was not certain if the City of Arden Hills would want to utilize these same criteria or create its own. Chair Erickson noted that the Roseville ordinance required that eight of the 12 criteria be met, while the City of Hopkins ordinance only included a one line statement that any addition into a side yard cannot increase the setback situation and no side yard shall be less than five feet. He asked what this criteria would not take into consideration. Ms. Randall stated that this would not take into consideration single car garages since the City of Hopkins ordinance only considered the actual dwellings not accessory structures. Chair Erickson confirmed that the procedure followed by the City of Hopkins would eliminate many of the variance requests reviewed by the Planning Commission, including the request made this evening. Ms. Randall stated that this was correct. Chair Erickson stated that this procedure could be considered since the Planning Commission has denied few cases in which the addition would not increase the existing nonconformity. e ARDEN HILLS PLANNING COMMISSION - FEBRUARY 2, 2000 DRAFT 17 e Ms. Randall asked the Planning Commission what information they would want her to prepare for the next meeting. She suggested that the Planning Commission be provided with a list of the number and type of variance requests reviewed by the Planning Commission over the last five years. She noted that this process would be primarily for residential variance requests and suggested that the commercial variance process remain as is. Chair Erickson agreed that it would be helpful to know the history of the City's variance requests in order to compare them to other city's criteria. He felt that most variance requests would fall within the criteria set by the City of Hopkins versus the City ofRoseville, since the list of criteria set by the City of Roseville was vague. Ms. Randall stated that the intent with Roseville's ordinance was that many of the front entryways on the bungalows are not functional and they were seeing a large number of variance requests to enhance those front entryways. The City of Roseville was attempting to encourage these improvements and Hopkins ordinance would not function as well for this. Ms. Randall stated that many of the variance requests received by Arden Hills relate to comer setbacks that had been established years ago and have since increased. She felt that the Hopkins ordinance would deal effectively with these variance requests. . Commissioner Duchenes stated that improving the variance procedure would be consistent with the goals of the Comprehensive Plan to encourage homeowners to invest in their homes. Ms. Randall stated that the City of Arden Hills could add language to the ordinance similar to the City of Hopkins and review what variances have and have not been granted over one year's time. At that time further modifications can be made if necessary. Chair Erickson noted that the City ofRoseville allows the administrative approval of setback variances that reduce the current setbacks no more than 75 percent. He felt that this was allowing too much latitude. Ms. Randall stated that the City of Roseville Council does perform the fmal review and can deny the requests. Chair Erickson asked if the variance requests for the City of Hopkins are reviewed by the City Council. Ms. Randall stated that they are not. Chair Erickson assumed that the City of Arden Hills would perform its variance reviews similar to the City of Hopkins rather than the City of Roseville. He asked how the City ofRoseville's process has been sped up. Ms. Randall stated that the process was made quicker by eliminating Planning Commission review. Commissioner Baker suggested a compromise of using the City of Hopkins' ordinance language with City Council review of the variance requests. This would allow the City Council to deny requests that do not fit with the City goals. Ms. Randall stated that the City of Arden Hills currently has an encroachment portion within the ordinance which states all structures must be 40 feet from the property line, however, the structure can encroach up to three feet if certain criteria are met. These issues are dealt with internally through the building permit process. This was similar with how the City of Hopkins was currently operating where if a request meets certain criteria it receives staff approvaL . Ms. Randall suggested drafting language to determine how it would fit with the City ordinance. Chair Erickson suggested information be drafted that summarizes the variance activity over the last five years. ARDEN HILLS PLANNING COMMISSION - FEBRUARY 2, 2000 DRAFT 18 Ms. Randall stated that at the March 1, 2000 Planning Commission meeting she would present the Commission with a written example of language that could possibly be added to the City . ordinance. She stated that she would write this language in a similar fashion to the City of Hopkins ordinance. If the Planning Commission is comfortable with the new language, a public hearing could be held at the April 5, 2000 Planning Commission with City Council review at the end of April. TCAAP WORK SESSION DISCUSSION The City Council will be discussing the Comprehensive Plan related to the TCAAP and the Vento Reuse Plan at their regular worksession in February. The Planning Commission should plan to attend this meeting on Tuesday, February 22, 2000, starting at 4:45 p.m., if they are available. Staff would like to review the plans and discuss implementation. Ms. Randall asked that the Planning Commissioners RSVP for this meeting. Ms. Randall stated that the major topic of this meeting will be the TCAAP portion of the current Comprehensive Plan and the Framework plan. She indicated that as the City was going through the process of developing the Civic Center Zoning District there had been some questions as to what would be involved in the rezoning. The Comprehensive and Framework Plans showed the TCAAP area as a City Center. However, with the proposed construction by Ramsey County and the City of Arden Hills, it should be determined whether the City still envisions this area as a City Center. Ms. Randall stated that she would provide the Planning Commission with the TCAAP e Framework plan prior to the meeting. The Framework Plan had essentially been incorporated into the Comprehensive Plan, however, she felt it important that the Commission have both documents available for the meeting. Staff was looking for guidance as to where they should be headed and wanted to ensure that the Planning Commission and City Council were on the same page as to whether the Civic Center rezoning needed modification. Additionally, staff wanted to determine if the Civic Center rezoning should take place as land becomes available or if it should be implemented now since the current zoning and the Comprehensive Plan do not match. Commissioner Galatowitsch asked when the City will stop referring to this area as TCAAP. Ms. Randall stated that this could be discussed. Ms. Randall noted that there were other areas within the City of Arden Hills that do not match the Comprehensive Plan, such as the Neighborhood Business District. She stated that the discussions at the meeting should center on how the City should move forward with the TCAAP area. One issue to discuss was whether the City was comfortable with the pieces of the TCAAP proposal now that action is being taken and how the City will deal those actions in the future. Commissioner Sand stated that current background information would be helpful regarding the status of the property being released by the U.S. Army. He was aware that the U.S. Army turned a large portion ofland over to the Minnesota National Guard and he would like to know what has been turned over and who owns it. He stated that if the entire eastern portion was turned over to the Minnesota National Guard, then the City should be aware of what they intend to do with the property. . e . e ARDEN HILLS PLANNING COMMISSION - FEBRUARY 2, 2000 DRAFT 19 Commissioner Galatowitsch stated that she has not been on the TCAAP property and felt that a tour of the property would be helpfuL Chair Erickson noted that an open house was usually held in the spring each year. Ms. Randall agreed that a tour could be scheduled in the spring. Commissioner Sand suggested that Mr. Fix be asked for an estimated timeline of when other parcels may be released. Ms. Randall stated that the original plan was to look at the TCAAP area as a whole, however, the area will now be broken up into pieces. The City must decide how it wants to deal with the individual portions of land in order to make the plan work. She noted that the Civic Center Zoning District did not originally envision the County Public Works Facility. Chair Erickson noted that Ramsey County has the latitude to do what it wants with its land. Commissioner Sand stated that the land can be zoned and the site design can be limited in order to make the facility not look like a traditional maintenance facility. He did not feel that the City should give up on the idea of a City Center and there was no reason why a City Hall and Public Works Facility could not be included in the concept of a government center. The City should have a long range vision what other businesses would fit within a City Center such as offices or churches. Ms. Randall stated that one vision of the Civic Center Zoning District was for a downtown center with the buildings placed closer to the street and parking to the rear. Commissioner Sand asked how much the City can vary from the Vento approved plan. Ms. Randall stated that the City can make modifications, however, with the amount of work that went into the Vento Reuse plan, she would not suggest large modifications to the plan without a study. Chair Erickson stated that it would be helpful to know where the County Public Works Facility will be located and how much property the County has the rights to. COUNCIL REPORT Councilmember Larson stated that the City Council has been discussing the Ingerson neighborhood as part of the 2000 Street Improvement Project. The proposal has met with a great deal of neighborhood opposition. The residents of the neighborhood are resistant to assessments and oppose certain aspects of the plan since the residents do not want the neighborhood changed. At the January 31, 2000 City Council meeting, the Council decided that the City would move forward with a project in this neighborhood. At this time the City has an engineering feasibility study with many alternatives. The total aspects of what will be involved with the improvements to the Ingerson neighborhood have not been determined. The City Council decided to delay the project for one year to allow the opportunity to take a closer look at the project. A committee will be established within the next two weeks that will include residents of the neighborhood and City staff to discuss what should and should not be included in the project. Councilmember Larson stated that at the City Council discussed the Bethel College athletic complex proposal at the last Council meeting. A motion was made to move forward with the project with the elimination of the condition requiring permanent bathrooms. The Council was informed at the meeting that if the permanent bathrooms were required, handicap accessible facilities would substantially increase the size of the building. Within the motion, the decision was made to reduce the lighting height to 20 feet. The motion had been withdrawn and the ARDEN HILLS PLANNING COMMISSION - FEBRUARY 2, 2000 DRAFT 20 Council decided to delay action on the proposal to allow Ramsey County to explain to the City .a Council their plans for the roadway and intersection. One concern of the Council was the design .. and safety of the intersection with the new access into the complex and lanes being added. Additionally, the Council was interested in how Ramsey County intends to stripe Old Snelling Avenue. There will be a large number of lane changes through this area and to the north and the Council wanted to determine how the lanes will be reduced from four lanes to two at some point beyond the County Road E2 intersection. Councilmember Larson reported that the City Council voted to approve Planning Case #00-03, front yard setback variance for James Moberg. A condition was added to this approval that the apartment cannot be rented without a special use permit. The Council approved Planning Case #00-05 for Sprint PCS as recommended by the Planning Commission with conditions requiring that as many trees be preserved as possible and that Mr. Stafford review and approve the access road. Planning Case #00-04, side yard accessory structure variance for Edward Kajer, was approved by the Council as recommended by the Planning Commission. With regard to Planning Case #00-06, minor subdivision for Joann Kulman, Councilmember Larson stated that the City Council approved the request with an additional condition that the subdivision be recorded as a Registered Land Survey. Additionally, the applicant and property owner to the south had confirmed that their intent was to immediately upon subdivision turn the property over the property owner to the south. The City Council decided that if this was the case, they did not want to grant a variance to Parcel C. Therefore, if the land transfer did not occur as planned, the case would have to be brought back to the CounciL Condition number three was amended by the City Council requiring that Parcel C be deeded directly to the property owner to the south. The Council added an additional condition that no bnilding permits be issued for Parcel C until connected to the lot to the south. e COMMISSION COMMENTS Councilmember Sand asked who will fill in for Ms. Randall during her absence this sununer. Councilmember Larson stated that the City Council has not yet discussed this issue. Ms. Randall stated that she has made phone calls to three different firms to request backup consultant assistance. She stated that the City will most likely want to have this sort of support available at all times to fill in for staff vacancies or assist with heavy work loads. She hoped that this issue will be resolved within the next couple of months. Councilmember Larson noted that another decision that must be made was what the City Administrator wants to do regarding additional staff since one position remains vacant. Ms. Randall stated that Mr. Lynch was gathering information to determine what the City needs are. She indicated that Mr. Lynch was currently changing some responsibilities of the secretarial staff. Commissioner Baker asked if the Planning Commission will receive a proposal from a company to install wireless internet connections on all the City light and telephone poles. He had heard that there was an entity creating a metro-wide system to provide internet access and 75 . connections were proposed in the city he lives in. Ms. Randall stated that a company has contacted the City requesting the current status of Arden Hills. She noted that most installations in the City right-of-ways are not brought before the Planning Commission. e . e DRAFT 21 ARDEN HILLS PLANNING COMMISSION - FEBRUARY 2, 2000 Chair Erickson requested the status of the new City Hall. Councilmember Larson stated that the City was waiting for the results of soil testing that was performed in conjunction with the Minnesota Pollution Control Agency. The new City Hall site had at one point been a farm site and lead paint may have been stored there. The City wanted to ensure that there were not excess levels oflead in the soil. The City will try to begin construction of the new City Hall this spring, even if the actual land transfer has not taken place. Commissioner Galatowitsch asked who would pay for the clean up of the property if it is found to be contaminated. Councilmember Larson stated that the City must first determine if there is a problem and if so, the scope of the problem. At this point the City does not control the land and he was not certain what the legal issues will be if the property is found to be contaminated. ADJOURNMENT Commissioner Sand moved, seconded by Commissioner Baker to adjourn the meeting at 10:34 p.m. The motion carried unanimously (5-0).