The URL can be used to link to this page

Home My WebLink AboutCCP 02-28-2000 . FILE CITY OF ARDEN HILLS 4364 WEST ROUND lAKE ROAD ARDEN HillS, MN 55112-5794 AGENDA CITY COUNCIL MEETING, CITY HALL MONDAY, FEBRUARY 28, 2000, 7:30 P.M. THE REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY (EDA) HAS BEEN CANCELED. City Philosophy To provide a basic and necessary scope of quality services through the innovative and purposeful use of physical, fmancial and human resources. 7:30 P.M. 1. 7:30 P.M. 2. . 7:30 P.M. 3. 7:30 P.M. 4. . Call to Order Approval of Meeting Agenda Approval of Minutes a. February 14,2000 Regular Council Meeting Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the 'City Council and will be enacted by one motion under a Consent Calendar fonnat There will be no separate discussion of these items, unless a Council member so requests, in which,event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda a. Claims and Payroll b. Electrical Inspector Contract Renewal c. Public Works Department, Authorization for Budgeted Equipment Purchase, Backhoe/Pickup d. Res. #00-13, Metropolitan Council Transit Restructuring Plan e. Res. #00-14, Application for Community Development Block Grant, Arden Manor Park Improvement Project f. Res. #00-15, Application for Community Development Block Grant, Old Highway #10 Watennain Improvement Proj ect PHONE: 16511633-5676 . FAX 16511633-7839 AGENDA - PAGE TWO . CITY COUNCIL MEETING, CITY HALL MONDAY, FEBRUARY 28,1999,7:30 P.M. 7:35 P.M. 5. Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda In addressing the Council, please state your name and address for the record. and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes, Written documents may be distributed to the Council prior to the meeting. or as bench copies, to allow a more timely presentation. 7:40P.M. 6. Unfinished and New Bnsiness a. Lake Johanna Volunteer Fire Department, Introduction of Fire Chief Dave Schrier, and Station No.1 Chief, Scott Brandt b. Ingerson Neighborhood Road Improvement Design Review Group, Appointment of Members c. Res. #00-16, Adopting Revised Sanitary Sewer Rates, Including Year Two of Senior Rate Adjustment Phase-In 9:40 P.M. 7. Administrator Comments . 9:50 P.M. 8. Council Comments and Committee Activity Reports 10:00 P.M. 9. Adjourn The above times may vary depending upon length of issue discussion. . 02/25/00 FRI 13:02 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills !g] 001 ********************* *** TX REPORT .** ********************* 1645 4821262 02125 13: 01 00'55 2 OK 02/25/00 FRI 13:04 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION In ST. TIME USAGE T PGS, SENT RESULT . . C1ty of Arden H111s 141 001 ********************* *** TX REPORT *** ********************* 1647 2279371 02125 13: 03 00'54 2 OK 02/25/00 FRI 13:08 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden HIlls ~001 ********************* *** TX REPORT *** ********************* 1646 2281753 02/25 13:08 00'42 2 OK 02/25/00 FRI 12:16 FAX 6126337839 City of Arden Hills ~001 *************************** *** ERROR TX REPORT *** *************************** TX FUNCTION WAS NOT COMPLETED TX/RX NO 1637 CONNECTION TEL 6286833 CONNECTION ID ST. TIME 02125 12:15 USAGE T 00'00 PGS. SENT 0 RESULT NG #018 . . 02/25/00 FRI 12:27 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS, SENT RESULT . . City of Arden Hills I4i 001 ********************* *** TX REPORT *** ********************* 1644 6123701378 BRW. INC. 02/25 12:27 00'49 3 OK 02/25/00 FRI 12:29 FAX 6126337839 City of Arden Hills i;1] 001 *************************** *** ERROR TX REPORT *** *************************** TX FUNCTION WAS NOT COMPLETED TX/RX NO 1642 CONNECTION TEL 6286833 CONNECTION ID ST. TIME 02/25 12:28 USAGE T 00'00 PGS. SENT 0 RESULT NG #018 . . 02/25/00 FRI 12:09 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills ~001 ********************* *** TX REPORT *** ********************* 1638 6333846 02/25 12:08 01'19 2 OK 02/25/00 FRI 12:14 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESlILT . . City of Arden Hills 141001 ********************* *** TX REPORT *** ********************* 1639 4810551 02/25 12:13 00'39 2 OK 02/25/00 FRI 12:13 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION In ST, TIME USAGE T PGS, SENT RESULT . . CiTY of Arden Hills Ii!J 001 ********************* *** TX REPORT *** ********************* 1640 6124219511 02/25 12:12 00'48 2 OK 02/25/00 FRI 12:18 FAX 6126337839 TRANSMISSION OK TXlRX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills ~001 ********************* *** TX REPORT *** ********************* 1641 6339550 02125 12:17 00'40 2 OK 02/25/00 FRI 12:26 FAX 6126337839 TRANSMI SS ION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills ~001 ********************* *** TX REPORT *** ********************* 1643 6461220 KMWB WB23 MPLS M 02/25 12:25 00'48 3 OK { e DRAFT MINUTES CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING FEBRUARY 14, 2000 7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDERlROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular CitY Council meeting at /33 p.m. e Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Absent: None. Also present were City Administrator, Joe Lynch; City Accountant, Terrance Post; Public Works Director, Dwayne Stafford; Associate Ptanner, Nancy Randall; Parks and Recreation Director, Thomas J. Moore; Recreation Program Supervisor, Michelle Otson; City Attorney, John Miller; and City Engineer, Greg Brown, BRW; and Recording Secretary, Lori Rolfson. ADOPT AGENDA MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to aaopftlleagenaafor the February r4~2'OOO, regular City Council meeting. The motion carried unanimously (5-0). APPROVAL OF MINUTES A. January 31, 2000 Regular Council Meeting Councitmember Grant requested the following changes: On page six, last paragraph, the last line should read, "...comments had been made that there are!!Q drainage issues..." On page 10, first paragraph, the second line of the first sentence should be changed to read, "...a softball field and two soccer field~." The second sentence of this paragraph should be changed to read, "Because one of the soccer fields overlap the softball field, it will not be possible..." With regard to the last paragraph on page 1 0, Councilmember Grant believed that the walk over bridge mentioned in the third sentence was referring to a small walk over bridge for the trail and not a cross over bridge across the street. Councilmember Larson stated that the bridge being discussed within this paragraph pertained to a small bridge that crossed the ditch on the west side of Old Snelling Avenue. Mayor Probst concurred and suggested the third sentence of this paragraph be amended to read, "...a walk over bridge that crossed the ditch that would tine up..." e Councilmember Grant stated that on page 15, second paragraph, second sentence, the name Ms. Kunkel should be changed to Mr. Kunkel. On page 18, third paragraph, last line, the property should be changed to his property. ARDEN HILLS CITY COUNCIL - FEBRUARY 14,2000 " r: '?,' , ,\ '"~ ~ I;.j':.'ii'~i i 2 > Councilmember Larson requested the following changes: On page three, last paragraph, the fourth sentence should be changed to read, "He did not feel comfortable at this point with . abandoning the project." On page 12, second paragraph from the bottom, second from the last sentence, Lake Valentine Road should be changed to McCracken Lane. MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion to approve the minutes of the January 31, 2000 Regular Council Meeting, as amended, The motion carried unanimously (5-0). CONSENT CALENDAR A Claims and Payroll B. Resolution #00-06, Establishing the Fee Schedule for 2000 C. Water Quality Task Force, Appointment of Wilhelm Reindl, 1233 Ingerson Road D. Resolution #00-09, Resolution Approving Bingo Hall License Renewal Application, Pot 0' Gold E. Resolution #00-10, Resolution Approving Saint Mary's Charitable Gambling Bingo Hall Premises Permit Renewal Application F. Resolution #00-11, Resolution Approving North Suburban Youth Association Charitable Gambling Bingo Hall Premises Permit Renewal Application G. Resolution #00-12, Resolution Approving Circle PineslLexington Lions Club to Conduct One-Day Off-Site Gambling Mayor Probst asked that item F, Resolution #00-11, be removed from the Consent Calendar and . added as the first item under Unfinished and New Business. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve the Consent Calendar, as amended, and authorize execution of all necessary documents contained therein. The motion carried unanimously (5- 0). PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda. There were no public comments, UNFINISHED AND NEW BUSINESS A. Resolution #00-11, Resolution Approving North Suburban Youth Association Charitable Gambling Bingo Hall Premises Permit Renewal Application Mr. Post stated that during the application period, the City received two Premises Permit applications for the Big Ten Supper Club location: one from the 621 Foundation, the other from the North Suburban Youth Association. A signed lease from the owner of the establishment accompanied both applications. Before having Council consider this as an agenda item staff . requested a written statement from Big Ten Supper Ctub owner John J. Welsch as to which ofthe . . ARDEN HILLS CITY COUNCIL - FEBRUARY 14, 2000 C.'.. e..'..... .f1,.".... FT " ~ n;tj -./\~;a . ~ ~'i.. /;,"U 3 two signed teases he was going to accept as valid. Mr. Welsch had indicated that his intention was to lease space to the North Suburban Youth Association and not to the 621 Foundation. Mr. Post stated that City Attorney Miller had reviewed the letter and had some comments for the City Councit to consider. Mr. Miller stated that the City is aware that the 621 Foundation believes that they have a valid contractual obligation which entitles them to use the same premises that is being applied for by the current applicant. Therefore, the City Council was in the position of iss.uingapreJ11i~es permit to an entity which mayor may not have rights to the premises. Mr. Mitler stated that the City CoUllcil,should not be in the position of maKing a legal determination of which lease is valid. . . Mayor Probst requested confirmation that two leases were signed and the Big Ten Supper Ctub has indicated which entity they are prepared to enter an agreement with. Since the role of the City Council was to approve the requested premises permit, he suggested that the most appropriate course of action would be to delay the approval of the permit until the parties involved have resolved clearly who will be leasing space at the Big Ten Supper Club. Mr. Mitler concurred. He stated that delaying action on this request will allow the City Council to receive additional information and raise their comfort level in order to make a final decision at a future City Council meeting. Mr. Robert Matson, North Suburban Youth Association, stated that his organization has operated at the Big Ten Supper Club for a number of years. The Association did received a signed lease from Mr. Welsch, however, Mr. Welsch has also signed another lease with the 621 Foundation. Mr. Welsch informedMr.Matsonthat l1ejm4nQtjntended to sign the lease with the 621 Foundation and preferred that the North Suburban Youth Association continue operating at the Big Ten Supper Club. The signed lease, along with other necessary documentation was submitted to the City and Mr. Matson believed that this was a valid application to be acted upon by the Council. If the application is not acted upon this evening, the gambling operations at the Big Ten Supper Club witl have to be shut down until the entire process is repeated with the State of Minnesota. Mr. Matson stated that he could see no reason for the City Council to delay action on the premises permit allowing the Association to continue doing business in a normal manner. He noted that the gambling operation meets the City requirements and has made contributions to the community over the last two years of more than $147,000, much of which was donated to School District 621 projects. Mayor Probst expressed concern that two signed teases exist and if the City were to award the premises permit this evening and the lease agreement was overturned, he was not certain what would happen. He felt that the best course of action woutd be to delay action on this request until the next City Council meeting, by which time the parties involved will hopefully have resolved the lease issue. Mr. Matson noted that the premises permit application has been at the City for two weeks and he had not been contacted by the City requesting additional action on his part. He indicated that the 621 Foundation believed that the North Suburban Youth Association must give up the site, however, he has informed them that he has no intentions of giving up the site since they are legal ARDEN HILLS CITY COUNCIL - FEBRUARY 14,2000 "1r K 4 . tenants with a signed lease. He indicated that the State of Minnesota has given him a deadline of February 15,2000 to present the signed premise permit, lease and Resolution to the State, in . order for the Association to be re-licensed in a timely manner. Councitmember Aplikowski stated that she understood the ramifications of charitable gambling operations being shut down if action is not taken this evening. She did not understand why the owner of the Big Ten Supper Club signed two leases. She noted that only one signed lease was included in the agenda packet this evening, and ifthe intent was for her to make a determination based on the materials in front of her, she could not see what the problem was. Mr. Post stated that he had not included a copy of the lease for the 621 Foundation, however, a copy was ~v"ilable. Councilmember Aplikowski noted that the City received a letter from Mr. Welsch which superseded the lease signing. She felt that this was not a problem for the City Council to work out. Rather the problem was between the 621 Foundation and the Big Ten Supper Club. If the owner of the Big Ten Supper Club was willing to state in writing that his intent was to sign the lease with the North Suburban Youth Association, she could see no reason for the City to delay action. She felt that if the organization was forced into shutting down for any period of time it would cause problems. Councilmember Larson asked what initial communications had taken place between the Big Ten Supper Club and the 621 Foundation and if a request had been submitted to the City from the 621 Foundation asking that the Council not take action on this premises permit application. Mr. . Post stated that the 621 Foundation approached the City with a premises permit application in early January with a signed lease dated December 23,1999. At a later date, the North Suburban Youth Association approached the City with a similar premises permit apptication. At that time, the City had two premises permit applications for the same facility. Mr. Post had contacted Mr. Welsch and informed him that the City could only act on one of the applications. He asked Mr. Welsch to provide a written statement regarding which application should be forwarded to the City Council. Mr. Wetsch provided the City with a written statement on February 9, 2000 which was included in the agenda packet. Councilmember Larson asked if the City has had any further communication with the 621 Foundation beyond receiving the application. Mr. Post stated that the 621 Foundation had requested information from City staff regarding which application would be on the agenda. Mr. Post informed the 621 Foundation that he was unwilling to forward either application to the Council until the City received direction from the property owner. Councilmember Rem noted that the City Council approved a gambling premises permit for the 621 Foundation at the tast Council meeting. She asked where that gambling operation will be located. Mr. Post stated that the previous application approved by the City Council for the 621 Foundations was a Class A permit to conduct bingo operations at the Pot 0' Gold Bingo Hall. The application before the Council this evening was for a Class B permit for pull tab, tip board, and raffle operations at the Big Ten Supper Club. Councitmember Rem requested confirmation that the 621 Foundation can have more than one premises permit. Mr. Post stated that this was correct. . . . . ARDEN HILLS CITY COUNCIL - FEBRUARY 14,2000 Fry; :~ '"'1 t1 ,:;, ~ 5 Councilmember Grant asked if the Big Ten Supper Club or the North Suburban Youth Association was legally responsible for bringing the application to the Council. Mr. Miller stated that the applicant was responsible for submitting the application to the City. The facility owner's role in the application process is to have a signed lease agreement with the applicant. Councilmember Larson asked, if the City Council were to take action on this request and there was a dispute that arose between the two parities as to who was entitled to have the premises permit for this facility, would the City be vesting the applicant with greater rights by this action. Mr. MilleLstated that, from the City's perspective, the dispute would beclVer the rights to the premises, not the license. He did not believe any action by the Council would vest rights as to who,", len.e wa~ valid. Mr. Matson stated that if the parties' attorneys cannot agree upon the lease dispute, the City Council would not be the body to make that determination. Rather, the dispute would be decided in a court oflaw. He did not feet that action taken by the Council would jeopardize the process. Mayor Probst stated that if the dispute does progress, the City Council would not want to be a party to those discussions. He was frustrated by the fact that this issue should have been resolved prior to the applications being submitted. He indicated that he does not have any probtems with the North Suburban Youth Association operations whose contributions to the community have been admirable. However, the 621 Foundation coutd offer information on what they have contributed as well. He would prefer that the parties resolve this issue and a new application be submitted to the City for approval. He noted that the fact that the deadline for action by the applicant was at hand was not a situation created by the City Councilor staff. Councilmember Rem stated that she understood Mayor Probst's concerns, however, she had assumed that the situation had been resolved by staff having Mr. Welsch submit a written statement regarding which application should be submitted to the Council. She noted that there was no information in the agenda packet from the 621 Foundation indicating their interest or intention to pursue the situation. Ms. Sharon Fitzgerald, 621 Foundation, stated that the 621 Foundation submitted to the City the lease signed by Mr. Welsch and the premises permit on January 4, 2000. At that time, she had been under the impression that all the necessary paperwork had been submitted. She felt that if additional information was required, the City should have informed her of this. She stated that the 621 Foundation was still very much involved in the dispute and are still pursuing a premises permit. Councilmember Aplikowski reiterated that the City Council was currently considering one premises permit, not two. Based on the information she was provided, she will vote in favor of the North Suburban Youth Association's request for a premises permit this evening. She added that she has not been contacted by the 621 Foundation and the agenda packet did not include a letter from the Foundation expressing their intentions. Ms. Fitzgerald reiterated that all the paper work was submitted to Mr. Post on January 4, 2000. Councilmember Aplikowski stated that this paper work was superseded by the letter from Mr. Welsch indicating his intention to lease space to the North Suburban Youth Association. Ms. Fitzgerald agreed, however, she pointed out that she does have a signed contract with the Big Ten Supper Club dated December 23,1999. ARDEN HILLS CITY COUNCIL - FEBRUARY 14, 2000 "'''tiP rj ~ 6 Councilmember Aplikowski stated that this issue was not related to the request currently being considered by the Council and must be taken up with the owner of the Big Ten Supper Club, . Councilmember Aplikowski asked Ms. Fitzgerald if she has been in contact with Mr. Welsch regarding this action. Ms. Fitzgerald stated that she has been. Councilmember Aplikowski asked if Mr. Welsch had informed Ms. Fitzgerald that he had changed his mind. Ms. Fitzgerald stated that Mr. Welsch has informed her several times that he was changing his mind. Councilmember Larson asked Ms. Fitzgerald if she was concerned that her relationship with Mr. Welsch may make it difficult to operate at theBig Ten'SupperClub. MiFitzgerald stated that this had been considered and that Mr. Welsch has been approached gently. She noted that the Big Ten Supper Club would collect the same amount of rent from either organization. Additionally, as late as last week, Mr. Welsch had informed her that he would express no preference as to who would lease the space. Councilmember Larson asked if the expectation at that time was that the City would make the decision of which organization would receive a premises permit. Ms. Fitzgerald believed that this was the case. Mr. Matson stated that Mr. Welsch had expressed a preference in pursuing the North Suburban Youth Association application. At no time did Mr. Welsch ever state that he did not care who would lease the space. Mayor Probst noted that Mr. Welsch was not present at the meeting and he could not understand why Mr. Welsch would have signed two leases when he intended to commit to only one organization. He reiterated his position that it was not the Council's role to be the arbitrator of . the situation. Councilmember Aplikowski asked what would happen if the North Suburban Youth Association was granted the premises permit and did not prevail in the lease dispute. Mr. Matson believed that his operation would have to leave the Big Ten Supper Club and there would be a transition period for the transfer of the license to the 621 Foundation. MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to approve Resolution #00-11, Approving North Suburban Youth Association Charitable Gambling Premises Permit Renewal Application at the Big Ten Supper Club. Councilmember Larson stated that this was a difficult decision to make since both organizations contribute to the community. He would feel more comfortable approving the premises permit if the Resolution was amended to state, "THEREFORE, BE IT RESOLVED, based on the presumption of a valid lease agreement between the Big Ten Supper Club and the North Suburban Youth Association, that the City of Arden Hills agrees..." He felt that this would make it clear that the City was acting on the assumption that the owner of the Big Ten Supper Club has a valid lease agreement with the applicant. If that is not the case, the request must be brought back before the Council. Councilmembers Aplikowski and Rem agreed to the amendment to the Resolution. . e e e ARDEN HILLS CITY COUNCIL - FEBRUARY 14,2000 ~ ~ 7 Councilmember Larson noted that if the North Suburban Youth Association must shut down and loses revenue, this would be a loss for children in Arden Hills. It did not make sense to him for the applicant to lose revenues during the dispute process. Mayor Probst stated that he would not support the motion based on his previously stated reasons. The motion carried (4-1, Mayor Probst opposed). B. _1@0 Street Improvement Project, AppointmentofTask Force R~""l on the decision made at the January 31. 2000 City Council meeting, indicating a desire to formulate a group to review the 2000 Street Improvement Project, Mr. Lynch offered the following perspectives and comments for consideration. Mr. Lynch stated that the group was originally declared to be a task force, however, it is generally the expectation that a task force will function for some length of time, but eventually work itself out of a job. A proper title may be the Ingerson Road Improvement Group. This would signify that the group's main focus is the Ingerson Road Improvement Project, and is limited in a time frame to bring forth a recommendation on that subject only. Mr. Lynch suggested the following charge for the group: "To determine the scope of a road improvement project for the Ingerson neighborhood." This would enable the group to be clear that some determination will need to be made about the scope of the road improvement project in the Ingerson Road neighborhood, or a recommendation would be brought forward that no road improvement should occur in this neighborhood at this time. With regard to the makeup of the group, Mr. Lynch stated that the City received 13 applications from residents. Eight of the applicants live directly on Ingerson Road, one lives on Hamline Avenue North (which is not in the proposed project area), and one is the Executive Director of the Little Brothers, Friends of the Elderly, who is not a resident of the structure. An apptication was received from one resident on North Hamline A venue that would be impacted by the proposed project and one resident on Carlton Drive. Mr. Lynch proposed that no more than five residents of the affected area be appointed, with no more than two from Ingerson Road. The two residents on Ingerson Road could be from both ends of the project and could represent the other residents that have indicated a desire to participate in this group. Mr. Lynch recommended that two staffbe appointed to the group, Mr. Greg Brown, the City Engineer, and Mr. Dwayne Stafford, the Public Works Director. He also recommended that two City Councilmembers be appointed to the group in order to achieve balance in representation from the City Council, and avoid the appearance that one appointed Council representative could be persuaded by the residents to help support their proposal. Mr. Lynch proposed a three month schedule for the group to return recommendations to the City Council with the final decision being made by the Council at the May 8, 2000 regular Council ARDEN HILLS CITY COUNCIL - FEBRUARY 14,2000 ~~?C1 ~ 8 meeting. This would allow the Council to consider a project properly, and order plans and specifications, with bidding to be done before November 1,2000. . Mr. Lynch stated that Mr. Brown had provided a list of the issues that the group should try to address and issues that the City Council may want to consider non-negotiable. Mr. Lynch stated that the City Council needed to determine some basic elements of the project that would need to be considered to be final determinations, such as that the road must be repaired, and those that the Council would be flexible on and consider alternatives, such as whether the road repairs shouldbe an overlay or include a complete road reconstruction. M~yor Probst encouraged Council support of Mr.J.J1nch~s l~ttert~at outlined the issues that should be addressed by the group. With regard to the charge to the group, Mayor Probst suggested that the word "determine" be changed to "evaluate and make recommendations regarding" He noted that it was the City Council's responsibility to make the final determinations and he did not want to imply that the recommendations made by the group will be fmal. Mayor Probst stated that he generally agreed with the recommendations regarding the makeup of the group. He suggested that Councilmembers Larson and Grant represent the City Council. He also suggested that one member each from the Planning Commission and Operations and Finance Committee serve on the group in order to provide a broader perspective. Mayor Probst stated that it was important that the group include a broad mix from the neighborhood and suggested that the two residents not residing on Ingerson Road that would be e affected by the project be appointed to the group. He recommended that Ms. Linda Swanson serve as the group's Chair and that two additional residents from Ingerson Road be included in the group. Mayor Probst felt that the proposed schedule was very optimistic and suggested the timeframe be doubled. Councilmember Rem agreed with the modifications as suggested by Mayor Probst. Due to the length ofIngerson Road, she suggested that four residents from Ingerson Road, in addition to the Chair, be appointed to the group. She noted that the group meetings will be open to the public which will allow others from the neighborhood to comment and share information. Although Therese Cain is not a resident of the neighborhood, Councilmember Rem stated that she should be eligible to represent the group since she has expressed interest and the Little Brothers, Friends of the Etderly represents a significant amount of property. Councilmember Rem also agreed that the review timeline should be extended. Councilmember Grant stated that the review of the project will most likely take at least six months. With regard to the notion that the group meetings be public and open to other residents for comments, he felt that this could result in the group being too large. He suggested that the group be setup to report progress back to the neighborhood. . e e . ARDEN HILLS CITY COUNCIL - FEBRUARY 14,2000 ~ :,~rJ\ t!rT ~~b ~r~~ ~"~~~ ~.~ ~ 9 Councilmember Aplikowski stated that she did not agree with extending the timeline. She noted that the group was not being asked to redesign the project, just to review the project and make recommendations. She felt that the tonger the group takes, the less able the City Council will be to move forward with a road improvement project next year. She had no issues with the proposed makeup of the group. Councilmember Larson stated that he supported the Mayor's and City Administrator's suggestions. However, he too was concerned about the group moving forward as quickly as possible. He notedthafthe dates proposed by Mr. Lynch were not binding and im takes tonger -----man the proposed three months then so bei!. He felnhat the purpose of me group was to exchlll1g~ itlforrnation and he expected that, after this process, the City staff will make a recommendation to Council. He hoped that the recommendations by staff would be agreeable to .--,--'-- the neighborhood group. If at the end of the process, staff s recommendation is not acceptable to the neighborhood group, he would hope that the group would come forward with their own recommendations. Councilmember Larson stated that he did not have strong feelings about the membership of the group and he felt that the representatives of the neighborhood should select who they want to serve. He agreed that Ms. Cain should be allowed to serve on the group if the neighborhood supports her. He noted that Ms. Cain's organization represents a significant portion of the assessment and they have an interest in the project in the same way as any other business would. Councilmember Grant asked Mr. Brown if a six month timeline would allow enough time for bids to go out this yc,ar. Mr. Brown stated that since the project would not begin until 2001, a six month timeline would be acceptable. Mayor Probst suggested that the Council agree on a charge and deal with the makeup of the group in order to take action. He indicated that the City Councit does not have to command a schedule, however, the group should be aware of a time line and hopefully the group will honor the schedule in order for the project to move forward. Councilmember Larson asked what the intent of Council action would be. Mayor Probst stated that all City committees are appointed by the Council. He felt that approving the charge was important in order for the group to understand what the expectations of the Council are. Additionally, the Council should identify names of members. If there is a desire to add people, or members resign, this could be dealt with periodically. Mayor Probst stated that the role of the two Councilmembers appointed to the group, as well as staff, should be as liaisons to participate in discussions but not as voting members. Councilmember Rem asked if the representatives from the Planning Commission and Operations and Finance Committee would be voting members of the group. Mayor Probst suggested that these individuals serve as voting members. He felt that a Planning Commissioner could bring perspective having dealt with a number of issues throughout the City. Additionally, the Operations and Finance Committee has dealt with assessment issues many times and a representative from this Committee could be helpful. ARDEN HILLS CITY COUNCIL - FEBRUARY 14 2000 , r~ ~~ f\ fi""'~J" ;\~=B l,cu.-\t it 10 MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to approve the following charge for the Ingerson Road Improvement Review Group: "To evaluate and make recommendations regarding the scope of a road improvement project for the Ingerson neighborhood." The motion carried unanimously (5-0). e MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to approve the makeup of the Ingerson Road Improvement Review Group to include: . Two City staff members, Mr. Greg Brown, City Engineer and Mr. Dwayne Stafford, the Public Works Director. . Two City Councilmembers, Councilmembers Larson and Grant. . Five residents of the neighborhood. . One representative from the Operations and Finance Committee and one representative from the Planning Commission. The motion carried unanimously (5-0). Councilmember Aplikowski asked Ms. Swanson if she was willing to serve as Chair for the group. Ms. Swanson stated that she was. Councilmember Aplikowski suggested the following names for representation of the neighborhood: . Ms. Linda Swanson, 1124 Ingerson Road . Ms. Christine Peterson, 1112 Carlton Drive . Mr. Richard Hanson, 3254 North Hamline Avenue . Ms. Therese Cain, Executive Director, Little Brothers, Friends of the Elderly . Mr. Phillipa Lundquist, 1111 Ingerson Road e Mr. Stafford noted that none of these residents represented the lower end ofIngerson Road. Councilmember Rem suggested that Ms. Dorothy Vawter be included in the group. Councilmember Aplikowski asked if the number of residents should be increased, or if one of the names should be eliminated in order to add Ms. Vawter to the group. Councilmember Larson suggested that rather than the City Council selecting the neighborhood representatives, the list of interested residents be given to the group Chair in order for the group to determine who will serve. Councilmember Grant agreed. Ms. Swanson asked how many residents, in addition to herself, should be included in the group. Councilmember Aplikowski suggested that the group be made up of five residents, including Ms. Swanson. Mayor Probst suggested that the City Council appoint Ms. Swanson as Chair of the group and, once the neighborhood representatives are selected, the Council can appoint these individuals under the next Consent Calendar. MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion to appoint Ms. Linda Swanson as Chair of the Ingerson Road Improvement e e e e ARDEN HILLS CITY COUNCIL - FEBRUARY 14, 2000 D'''..", '" t:T '''''''A''''" . t~I#, ~\ _~ "Ii" ' '~ II Review Group and for Ms. Swanson to present the City Council with a list of four additional residents to serve on the group. The motion carried unanimously (5-0). Ms. Swanson asked when the list of residents should be submitted to the City Council. Mayor Probst stated that the list should be submitted to the City to allow the Council to approve the list at the February 28, 2000 Regular Council meeting. CouncilmemberAQlikowski suggested that the first meeting of the group be held as soon as ----------------- ..- ...------- m__.._____ ..___ 110ssible,following the apjJointment of the residents. Ms. Swanson asked if it would be acceptable for the group to meet prior to the rormal appomtments by the CIty COunCIl. Mayor"-- Prohst stated that this would be acceptable. C. Pay Request #4, Arden Manor ParkIMcCIung Drainage, Nadeau Utility, Inc. Mr. Brown exptained that payment request #4 for Nadeau Utility, Inc. represented work compteted at Arden Manor Park. The Contractor installed the new picnic shelter in January. With this, the contractor has substantially completed the work at Arden Manor Park. The only remaining items are a few cleanup/restoration items to be completed in the spring. The Contractor has a few minor punch list items to comptete the McClung Drive ditch portion of the project which will be accomplished in the spring. Mr. Brown advised that the City Engineer recommends the City Council approve pay estimate #4 in the amount of$9,321.83 to Nadeau Utility, Inc. A retainage of5 percent is being held for the project. Mayor Probst asked Mr. Stafford ifhe was satisfied with the progress of this project. Mr. Stafford stated that he was. Additionally, the amount ofretainage has been determined to be suffIcient. MOTION: Councilmember Larson moved and Councilmember Rem seconded a motion to approve pay estimate #4 in the amount of $9,321.83 to Nadeau Utitity, Inc. A retainage of 5 percent is being held for the project. The motion carried unanimously (5-0). D. Planning Cases 1. Case #00-01, Bethel College, 3900 Bethel Drive, Special Use Permit Amendment (Master Plan), and Site Plan Approval for Recreational Area Ms. Randall explained that the applicant was requesting approval of an amendment to their special use permit for Bethel College by updating the Master Plan, and Site Plan approval for an athletic complex. This item was tabled at the January 31, 2000, Regular City Council meeting for the February 14,2000, City Council meeting. ARDEN HILLS CITY COUNCIL - FEBRUARY 14,2000 ~~~' ~ '\ LWI t\, ~~ KW .' .... b. l, if'~t.l ti 12 Staff met with Dan Solar from Ramsey County Public Works and received written comments and a drawing pertaining to the traffic at the Bethel College entrance (Exhibit B). Staff has also _ included 1998 traffic counts from County Road E to County Road E2 (Exhibit C). . Ms. Randall presented the drawing of the proposed layout of the intersection and the road beyond the intersection. She noted that for northbound traffic, the road widens to two lanes south of McCracken Lane. For southbound traffic, the road reduces to one lane prior to McCracken Lane. The proposed traffic signs would include three crosswalk signs. Ms. Randall stated that the design of the roadway had been worked on over the last three years III ___----.Conjunction.witb City staff. Bethel College and Ramsey County. The City staff and representatives of Bethel College have since left. Ramsey County was open to modifications of the roadway and intersection, however, the County feels that the proposal will adequatety serve the intersection. Ms. Randall presented the proposed landscaping plan. Mayor Probst asked what landscaping shown on the plan was new and what was existing, Ms. Randall stated that all landscaping on the plan would be new. She explained the locations of the existing vegetation. Mayor Probst asked if the trees along the west side of the tennis courts currently exist. Ms. Randall stated that those trees would be added to the site. Ms. Randall stated that the City of Arden Hills currently has a natural trail that enters across the Bethel College property. The City owns the property along the west side of the Bethel property for the trail, however, when the trail was constructed it was not all placed on City property. Staff e has reviewed the existing trail and recommends the trail remain in its current location (except for a slight modification around the proposed tennis courts). Relocating the trail to the City property location would require removal of several trees. Bethel College has stated that they are comfortable with the trail remaining on their property. Staff would recommend a trail easement be drafted by Bethel College and granted to the City for the trail to remain in approximately the same location. Staff had drawn on paper the approximate location of the existing trail and a proposed relocation for the trail (Exhibit E). A neighbor has placed several stakes on the property indicating property comers, City property, Bethel property and the tennis courts. The stakes are close, however, are not accurate. Bethel College has also marked the areas and there was a five to seven foot difference in the northwest comer of the tennis courts. Bethel College has provided staff with additional information on the proposed use of the West Athletic Field Complex and potential pedestrian traffic (Exhibit F). Ms. Randall advised that the Planning Commission recommended approval of Planning Case #00-01, Special Use Permit amendment and Site Plan Review, conditioned on: 1. 2. Execution ofa new Special Use Permit Document 00-01. Dedication of a trail easement for the existing trait to be prepared and recorded by the applicant and approval by staff. Compliance with the height ordinance for structures. e 3. D'O') n -T S.'.'...\ '.'..J'.'~\ ~; .. ,,', ,"'I, \l~ , :!b~\. M~' ARDEN HILLS CITY COUNCIL - FEBRUARY 14,2000 13 e 4. 5. 6. 7. 8. 9. 10. 11 12 Compliance with requirements of the Shoreland Management regulations. Rice Creek Watershed District approval. Compliance with the Lighting standards of the Zoning Ordinance. No tighting be erected for the ball fietds and tennis courts. The sewer be extended and the bathrooms be changed to a permanent structure. Add six pine trees at 45 degree angles to each other on the City property, east of the seven pinkspire crabapple trees. The parking lot lights be controlled by a timer and be turned off one hour after sunset. The applicant provide staff with a revised lighting plan for the parking facility providing options for lower lighting, for final review by the City CouncIl. . .. R ev;PW thp tnm lHne TeqniTements with Ramst;y County. At the January 31, 2000, City Council meeting there was some discussion about modifying the motion by eliminating condition number eight and modifying condition number II to allow for the lighting plan to consist offour 20-foot poles with a 3-foot footing. e e Councilmember Aplikowski asked how wide the strip of City property was. Ms. Randall stated that the northern portion of the City property was 20 feet wide. The southern portion was more than lOa feet wide. With regard to the Ramsey County proposed layout of the intersection, Mayor Probst asked if the addition of a median island, similar to that used at Tony Schmidt park, had been discussed. He felt that such an island would provide a refuge area in the middle of the road for pedestrians crossing the street and assist in the demarcation of the north and south bound lanes. Ms. Randall stated that this may be possible since Ramsey County was open to reviewing other options. Councilmember Rem believed that the issue of an island had been brought up and the reason it was not considered was due to the number of lanes at the intersection. Ms. Randall stated the ability to include an island would be dependent upon how wide the istand would be. She noted that additional pavement was being added to the southbound shoulder. She suggested that the Bethel College engineer discuss the amount of room available for an island. Councilmember Rem noted that the southbound side of the road is currently used by pedestrians and asked if space will be available for a pedestrian trail at the entrance, or if the shoulder will take up the majority of this space. Ms. Randall noted that the shoulder will not be a right turn tane and at this time, the shoulder is not paved as wide as being proposed by Ramsey County. Therefore, the added pavement will allow room for bicyclists and pedestrians. Councitmember Rem confirmed that a southbound right turn lane was not included in the plan. Ms. Randall stated that, although this was correct, Ramsey County was not opposed to the addition of a right turn lane. Councilmember Rem noted that if a right turn lane was added, pedestrian access to the comptex would be difficult. Mr. Boyd Paulu, 3782 McCracken Lane, noted that the proposed layout of the roadway moved the current left turn conflict at Bethel Drive back to McCracken Lane. He indicated that southbound traffic wanting to turn right onto McCracken Lane will be in the through traffic lane. He felt that the two lanes of traffic should continue to McCracken Lane rather than being reduce north of the intersection. D: ~.... ~.~.';.. f!\\ f':" T ; ~\. 1'..... 14 ARDEN HILLS CITY COUNCIL - FEBRUARY 14,2000 Mayor Probst noted that many requests have been made to slow the traffic down in this area and . he believed that reducing the four lane traffic down to two lanes would have this affect. Additionally, the addition of an island, similar to Tony Schmidt Park, would serve to further stow down the traffic. Mr. Paulu stated that, from a traffic engineer's point of view, this would not be an appropriate area for traffic calming. Councilmember &nlil<o\'lski stated that she was opposed to the idea of a median island since she felt that ilw.as UlUlecessill)'.. Additionally, anything less than two lanes in each direction on Old Snelling A venue will cause traffic back-up problems. She would prefer two lanes III both dir.;:ctiQn~ with tllm lane. when nece..ary. With regard to the pedestrian crossing at the Bethel College entrance, she felt that the college students should be responsible enough to deal with the current layout. Councilmember Grant asked Councilmember Aplikowski if she felt that the roadway and intersection should be left as is. Councilmember Aplikowski stated that this may be what she was suggesting. She indicated that she drives this road everyday and there was more through traffic than traffic turning into Bethel College. Councilmember Larson stated that he liked the idea of a median island. He remained concern that with the number of turns at the intersection, and the amount of pedestrian traffic, an accident will occur. An island would allow a pedestrian to stop in the middle of the street if necessary. He was also concerned that there be enough shoulder area to allow for pedestrian and bicycle traffic. Councilmember Grant stated that reducing Old Snelling Avenue to one lane prior to McCracken . Lane would preoccupy drivers at the McCracken intersection. Additionally, the proposed layout did not include a dedicated left turn lane onto McCracken Lane for northbound traffic. Mayor Probst stated that the current traffic counts did not support a four lane roadway. He suggested that the road could be three lanes with the middle lane being a dedicated turn lane. He felt that this would be a safer condition than the current layout of the road. Mr. Brown stated that Mr. Solar had agreed that a three lane roadway would be safer. However, Ramsey County would not want to restripe the road without seal coating. Councilmember Grant requested confirmation that Ramsey County would be restriping part of the roadway, however, they do not wish to restripe the entire length. Mr. Brown stated that this was correct. Councilmember Rem stated that a median island should be considered for pedestrian safety. Councilmember Aplikowski disagreed. She felt that center islands historically cause more accidents. Ms. Randall noted that the reason the entire roadway was not being restriped was Bethel College would be responsibte for the restriping. Mr. Bruce Kunkel, Vice President for Campus Services, Bethel College, stated that an agreement was made for Bethel College to pay to have to current striping removed and Ramsey County would perform the restriping. He indicated that Bethel . College was concerned with the safety of the roadway and there were many opinions regarding 1 e ARDEN HILLS CITY COUNCIL - FEBRUARY 14,2000 't""', , P":t, ,1'\ n"" "r Il, ,j;j ~,'~~,' ","'/ ~~ ,,,-;o:lI i.li li.J' ~" f!"b. I I 15 what wilt and wilt not be safe. He noted that Ramsey County will make the ultimate decisions on the layout of the intersection and roadway. Mayor Probst pointed out that three to four years ago, County Road E from Old Snelling Avenue to Snelling A venue had been four lanes. Since then, this stretch of roadway had been restriped with one lane each direction and a middle turn lane. This has lowered the speed of traffic and has made it easier for residents to turn onto the road from their driveways. With regard to the proPQs.ed landscaping, Councilmember Rem stated that it would make sense. for the screening to be added between the City trail and the tennis courts. e e Mr. Frederick Boude, 3708 Chatham Court, stated that he was unconvinced that restriping the roadway wilt resolve the current unsafe condition. He indicated that the current striping on County Road E is ignored. He felt that something else should be done to reduce the speed of traffic and make the situation safer for the students, such as stop signs. Mr. Paulu stated that he disagreed with the depiction of the existing trail location. With regard to the screening of the residential properties from the tennis courts, he would prefer that the trail be run closer to the tennis courts and for the screening to be placed on the residential side of the trail. Councilmember Grant noted that there was a five foot elevation difference between Mr. Paulu's property and the tennis courts. The proposed pine trees could be located higher up on the hilt to allow more room for the trail and spectators at the tennis courts, He asked if consideration had been given to running the trail along the tennis courts. Mr. Kunkel stated that, since the trait was originally meant to be on City property, Bethel College would prefer that the trail run as close to City property as possible. He indicated that Bethel College did not want spectators to stand on the trail and be in the way of pedestrians using the trail. He stated that Bethel College would prefer to move the trail to the west and was wilting to include screening on the City property, as previously discussed with City staff. Mr. Jay Pomeroy, Project Designer for Bethel College, noted that the trees shown on the landscape plan were shown in their approximate locations. With regard to the layout of the trail, he indicated that it was difficult at this time to determine the exact current location due to the snow cover. Mr. Pomeroy noted that islands in the roadway had previously been discussed and it had been decided that the island would have to be approximately 10 to 12 feet. Councitmember Larson agreed with the suggestion that the trail be run on the east side of the cottonwood tree in order for screening to be ptaced on the residential side of the trail. Additionally, he would prefer more vegetation on the east side of the soccer fields. He noted that the Councit had considered eliminating the need for permanent restroom facilities and the cost savings could be using to add vegetation on the hillside to screen the fence atong the ball fields. An unidentified audience member stated that he was concerned about the use oftemporary restroom facilities, The restroom facilities will be close to wetlands and only a few feet from ARDEN HILLS CITY COUNCIL - FEBRUARY 14, 2000 D .r;.; u: ~1r t~-~I: ~ 16 , residential property with children. He did not agree with the reasoning that just because other City parks use temporary restrooms, this park should do the same, e Mr. Jeff Hohenshell, 1632 Chatham Avenue, stated that since the proposed complex wilt have space for 250 spectators, he too was concerned about the temporary restroom facilities. He noted that the Planning Commission had recommended permanent restroom facilities and he urged the City Council to consider this recommendation for aesthetic, health, and safety reasons. Mr MidlH"] Cooret, 1636 Chatham Avenue, stated that he visited the Bethel College site last weekend with Councilmember Grant. He noted that he wilt have a direct view across the prGpg~o;:d 1;;>" 11 fidel, It WH' "is llnn""tHnning t"aUhe.,existing buffer from the roadway wilt be removed which will result in light and noise pollution. He suggested that the entire west edge of the wetland area be lined with large pine trees in order to protect the residences from noise and lights. He also supported the idea of permanent restroom facilities. With regard to traffic issues, Mr. Coopet stated that he was confused about what the ultimate results will be. He agreed with Councilmember Aptikowski that two lanes each way should be provided. He drives this roadway every day and felt that reducing the lanes of traffic will be problematic. Although slowing traffic down may be necessary, there must also be a flow of traffic. He felt that Bethel College and the City should take a step back and review the situation. Mr. Coopet asked why the City Council has not asked the residents to present the City with a mitigation plan. He stated that Bethel College was trying to cram too much into a small area. He .- felt that Bethel College should be compelled to come forth with an alternative plan that the City .. could seriously consider and decide which plan would be the best for all involved. At the beginning of this project, Bethel College invited the residents to comment on the plans. However, no substantive changes have been made. Mr. Coopet stated that there were many issues and problems that must be solved with regard to the intersection as well as the design of the plan and how it will affect the residents. He asked that the City Council seriously consider tabling or rejecting the proposal until a serious independent traffic engineering study is completed. Mr. Pomeroy noted that the athletic complex had first been developed when the project was to be a joint effort with the City of Arden Hills and the current plan was based on the early concepts. He indicated that one major change to the plan was to move the tennis courts from the City property. Additionally, infiltration and mitigation of the wetlands was added and safety issues have been addressed. He indicated that Bethel College would be willing to develop additional landscaping along the fence as suggested by Councilmember Larson. Mr. Coopet suggested that a citizen group be formed to help make final decisions. He felt that issues brought up by the residents had not been taken into consideration by Bethel College. Mayor Probst noted that the proposal had been through the Parks and Recreation Committee as well as the Planning Commission. He believed that the proposal has had a thorough review. e Mr. Corbin Kristufek, 1640 Chatham Avenue, stated that when this project was proposed as a joint effort with the City, Mr. Fritsinger had informed him that it was too early for the residents Dc,,?',", [7, W"'T 'cc ~ lice o/'c tC', ,p , (\,g'""\t.Il 17 ARDEN HILLS CITY COUNCIL - FEBRUARY 14,2000 to comment since there was not a plan in place. Now, a plan has been submitted without other options to consider. He agreed with Mr. Coopet that no substantive changes have been made to the plan to address the neighborhood concerns. He added that the mitigation of the wetlands will remove the existing buffer from the roadway. With regard to the proposed restroom facility, he felt that the permanent complex should be provided with permanent restrooms. e Mr. Hohenshell urged the City Council to deny this request until Bethel College submits a credible and complete plan. He stated that the community is frustrated that Bethel College has llot-been negotiating in gQQ.dJaith. He noted that information regarding the use of the complex and traffic had only been supplied this evening and had not been shared with the reSIdents. He felt that Bethel College h.< not properly addressed_pe_d.estrian safety and asked that the City Council allow the residents a chance to have their concerns taken into account. Councilmember Grant asked what the elevation difference was from the soccer fields to Old Snelling Avenue. Mr. Pomeroy stated that the soccer fields were approximately seven feet higher than the road. Councilmember Grant asked how close the restroom facility will be to the nearest property line. Mr. Pomeroy stated that the restroom facility will be approximately 170 feet from the closest property line. e Councitmember Grant agreed with the suggestion of screening between the soccer fields and Old Snelling Avenue and landscaping along the wetlands and Mr. Pautu's property. Councilmember Larson stated that an additional reason he did not support permanent restroom facilities was that the building would have to be expanded in order to accommodate handicap facilities. He felt that given the limited use of the facility, permanent facilities were not warranted. He suggested a condition be added to the proposal that there be adequate screening so that the restroom facilities are not visible to the residents or Old Snelling Avenue. Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve Planning Case #00-01, Amendment to the Special Use Permit (updating the Master Plan) and site plan review (for the park facility), conditioned on: MOTION: 1. 2. 3, 4. 5. 6. e 7. 8. Execution of a new Special Use Permit Document 00-01. Dedication of a trail easement for the existing trail to be prepared and recorded by the applicant and approval by staff. Compliance with the height ordinance for structures. Compliance with requirements of the Shoreland Management regulations. Rice Creek Watershed District approval. Compliance with the Lighting standards ofthe Zoning Ordinance. No lighting be erected for the ball fields and tennis courts. Add six pine trees, at least eight feet tall, at 45 degree angles to each other on the City property, east of the seven pinkspire crabapple trees. O. """t~. FT . . '~..1;,..,... .It 1 t\. , ili'%..' ' 18 ARDEN HILLS CITY COUNCIL - FEBRUARY 14, 2000 9. 10. 11. 12. 13. 14 15. The parking lot lights be controlled by a timer and be turned off one hour after sunset. The lighting plan to consist offour 20-foot poles with 3-foot footings. Review the turn lane requirements with Ramsey County. The temporary restroom facility be completely screened from views on all sides. Trees, equivalent to the number of new trees being planted on the north and west sides of the tennis courts, be divided and added on both sides of the soccer fields. The C:it~traiLbe aligned on the west side of Bethel College property around the cottonwood trees to allow screening on the west side of the trail. Ramsey County be asked to install an island at the intersection of Bethel Drive and Old Snelling Avenue to allow pedestrians to stop while crossing the road if necessary and to make the division between the north and south bound lanes clear. Councilmember Aplikowski stated that she did not agree with condition number 15. I e Councilmember Grant asked Councilmember Larson to reiterate the requirements of condition number 13. He asked if the suggestion was to retocate the trees from the tennis courts to the soccer fietds. Councilmember Larson stated that the intent of this condition was that new trees, equivalent in number to those being added at the tennis courts, be added to both sides of the e soccer fields. Councilmember Grant asked Mr. Paulu to comment on the proposed screening. Mr. Paulu stated that his concern was that there be screening between the proposed trail and his property. He was also concerned about the screening of the open spaces and the parking lot. Councilmember Grant asked if the intent of condition number 14 was for the screening on the west side of the trail to be ptaced on City property. Councitmember Larson stated that the intent of his motion was to attempt to find a location for the trail that will provide as much privacy for the residential backyards as possible, and for the trail to be as close as possible to the Bethel College west property line. He wanted to ensure Bethel College understood that the idea was to mitigate the impact on the neighbors yards and provide ample screening between the trait and the backyards. Councilmember Grant asked if the island should be on both sides of the intersection. Councilmember Larson stated that the island should be on the north end of the intersection in the cross walk. Councilmember Aplikowski stated that the description of the island was vague and she felt this was an issue that could not be resolved this evening. Councilmember Larson stated that he was concerned about the potential for an accident at this intersection in the future and any additional safety that can be provided for the pedestrian crossing would be worth while considering. e " , e DRAFT ARDEN HILLS CITY COUNCIL - FEBRUARY 14,2000 19 Mr. Kunkel noted that neither the City nor Bethel College can dictate the layout of the intersection or roadway. However, recommendations to Ramsey County can be made. Mayor Probst concurred. Mr. Kunkel stated that Bethel College has responded to the concerns of the neighborhood regarding the visual affects of the project and was accepting of the recommendations to change the landscaping. Additionally, he was willing to offer an additional $10,000 worth of landscaping in any form to be determined by City staff.. He stated that if the City Council felt tn;. w~. ~prropriate, Bethel College would be willing to work ""ith the City staff and residents to determine what additional screening is needed. e e Councilmember Grant suggested the addition of condition number 16 as follows: 16. Up to $10,000 in additional landscaping, to be determined at a later date, be added in order to meet the screening needs of the adjacent residents. Councilmember Aplikowski did not feel that the exact dollar amount to be spent on the additional landscaping should be stated in the motion. Councilmember Grant stated that he was not sure he could support the motion with the requirement that Ramsey County be asked to install an island in the road. Additionally, he was not certain that he could support the proposed striping. He indicated that he lives on Chatham Lane and he felt that it may be best to leave the striping as is. Councilmember Aplikowski concurred. Mayor Probst stated that there was no doubt that reducing the road from four lanes to two will reduce the speed of traffic and will be a byproduct of the proposal. He indicated that the City has received requests from residents to reduce the speed limit on Old Snelling Avenue. The City has not pursued this since, once the survey is done, there was a good chance that the speed limit would increase. Mayor Probst stated that the proposed changes to the roadway would be an improvement over the existing situation. Councilmember Aplikowski stated that slower traffic could also be achieved with a three lane road with no island. She suggested that the City simply ask Ramsey County to provide the safest possible roadway. She reiterated that she could not support the motion if it included a requirement for an island. Mayor Probst noted that the condition was to make a recommendation to Ramsey County and the City cannot control whether or not they choose to follow this recommendation. Since Ramsey County has used the island method at Tony Schmidt Park to slow down the traffic, they may be willing to consider using the same method in this case. Mr. Kunkel asked that the project not be halted because the Council cannot agree on whether or not an island would be a good choice since Ramsey County would ultimately make this decision. Mayor Probst asked that the Recording Secretary restate the conditions of the motion. With regard to condition number 16, Mr. Kunkel stated that he would prefer to negotiate with the City staff rather than the residents about the additional landscaping. ARDEN HILLS CITY COUNCIL - FEBRUARY 14, 2000 DRAFT 20 , , Councilmember Rem stated that she was not convinced that the traffic situation has been properly dealt with and she had hoped that a representative of Ramsey County would be attending this meeting. e Councilmember Aplikowski asked if condition number 15 could be amended to require Bethel College to ask Ramsey County to provide the safest possible roadway. She noted the goal was to provide a safe situation for the pedestri.'lll..s_!lIldshe did not feel that an island would sotve all the safety issues. The motion carried (4-1, Councilmember Rem opposed) , 2. Case #00-08, State of Minnesota, 1900 County Road I West, Special Use Permit Ms. Randall explained that the applicant was requesting a Special Use Permit to allow for the installation of a temporary materials training laboratory buitding at the Minnesota Department of Transportation facility located at 1900 West County Road 1. The applicant was requesting the temporary materials training laboratory building for 5 years or less in order to construct a permanent facility on the site. They anticipate the permanent facility to be constructed in approximately two years. The temporary materials training laboratory building is proposed to be 24 by 60 feet (1,440 square feet) located in the rear of the lot (10 feet from the property line). Theyhaye located it in this location because of access to needed e hookups, level ground and the nature of the training. They would anticipate the permanent facility to be located in this general area. The State of Minnesota agencies are not required by taw to abide by City Ordinance; however, they are choosing to fotJow City Ordinances. The City has not had any previous applications requested or granted for this property. Accessory structures are required to be 10 feet from the rear property line. However, all structures are to be a minimum of 100 feet from an abutting residential zoning district. The abutting zoning currently is R-I, single family residential. This is in conflict with the 1998 Comprehensive Plan update. The zoning ordinance does not specifY which setbacks must be followed for a temporary structure. Due to the conflict with the Comprehensive Plan, temporary nature of the building, and lack of residential homes in the area staff recommends the 10 foot accessory structure setback to be sufficient. The proposal will meet the lot coverage, circulation, access, and parking requirements of the site. However, a site plan review has never been completed for this property. Staff recommended a site plan review and rezoning be completed prior to the permanent structure being constructed. Ms. RandatJ advised that the Planning Commission recommended approval of Planning Case #00-08, Special Use Permit, subject to the fotJowing conditions: e I e e e ARDEN HILLS CITY COUNCIL - FEBRUARY 14, 2000 DRAFT 21 L Removal ofthe temporary structure within 2 years or renewal of permit if the new facility has not been constructed by that time. Resolution to the Comprehensive Plan and Zoning conflict for this site prior to the construction of the permanent structure. Site Plan Review or Special Use Permit completed prior to construction of the permanent structure. 2. 3. Mayor Probstasked if the applicant was in agreement with the recommended conditions. Mr. Lonnie Cowherd, Manager of the Minnesota Department ot IransportatlOn Irammg Center, <tHt"ci tnHt they were in agreement with the conditions. MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion to approve Planning Case #00-08, Special Use Permit, subject to the following conditions: I. Removal of the temporary structure within 2 years or renewal of permit if the new facility has not been constructed by that time. 2. Resolution to the 'Comprehensive Plan and Zoning conflict for this site prior to the construction of the permanent structure. 3. Site Plan Review or Special Use Permit completed prior to construction of the permanent structure. The motion carried unanimously (5-0). 3. Case #00-09, Howard Bloom, 1720 Glenview Avenue, Corner Side Yard Variance Mayor Probst noted that the applicant was not able to attend this evening's meeting and they were not opposed to tabling the Planning Case to the February 28, 2000 City Council meeting if desired. Ms. Randall explained that the applicant was requesting approval of a comer side yard setback variance (24 feet proposed, when 40 feet is required) for a family room addition on a single family lot zoned R-I. The proposed addition included a family room (14 by 16 feet), eating area (15 by 16 feet), and porch (12 by 12 feet) for a total addition of 608 square feet. The applicant has evaluated other locations for the addition, however, this is the only location they feel will work with the existing home. The house currently has a side yard setback of 18 feet, where 40 feet is required. The existing home is located in an area that was developed when the zoning ordinance allowed for a smaller comer side yard setback. With regard to circumstances unique to the property, staff found the property in question is 13,750 square feet in area on the comer of Dellview Avenue and Glenview Avenue. The proposed addition is 608 square feet in area. When the lot was platted, the required comer side ARDEN HILLS CITY COUNCIL - FEBRUARY 14,2000 DRAFT 22 yard setback was less than the 40 foot now required. The existing property meets all the minimum dimensional and area standards except for the 40 foot required comer side yard setback. e The proposed addition would allow a condition that is consistent with the surrounding development. The development the parcel is in was developed under standards different than current regulations would allow. The addition will not alter the essential character of the . neighborhood. Ms, Randall advised that the Planning CommISSIOn recommended approval ot'piannmg Lase #00-09, "orner side yard variance (24 feet proposed. when 40 feet is required) for an addition, based on the "Findings - Comer Side Yard Setback Variance" section of the staff report dated February 2, 2000, with the following condition: I. If the structure is damaged in excess of the building code threshold for damage, the variance would no longer be valid. Councilmember Aplikowski asked ifthe proposed addition would require the removal of trees. Ms. Randall stated that the majority of the trees will be preserved which was one intent behind the proposed location of the addition. MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to approve Planning #00-09, comer side yard variance (24 feet proposed, when 40 feet is required) for an addition, based on the "Findings - Comer Side Yard Setback Variance" section of the staff report dated February 2, 2000, with the following condition: e I. If the structure is damaged in excess of the building code threshold for damage, the variance would no longer be valid. The motion carried unanimously (5-0). 4. Case #00-10, HCM Architects, Tony Schmidt Park, 3500 Lake Johanna Boulevard, Site Plan Review Ms. Randall explained that the applicant was requesting approval of a site plan review (phase 2 construction) for planned upgrades to Tony Schmidt Park. On February 23, 1998, the City Council approved the special use permit (Concept Approval) for the redevelopment of Tony Schmidt Park. Ramsey County was proposing to redevelop in several phases. On August 31, 1998, the City Council approved Planning Case #98-21, Site Plan (Phase I construction). In 1999, Phase I construction was completed. They are now requesting approval for Phase 2 construction. During the Special Use Permit (Concept Plan) approval, Ramsey County had not progressed far - enough along in the design of this park to provide detailed drawings of what the beach house, .- picnic shelters, and restrooms will look like. Df""" A' FT : f~{ f" 23 ARDEN HILLS CITY COUNCIL - FEBRUARY 14,2000 e The plan did show the proposed locations of each building. The proposed buildings are in the same general location as the concept proposal. The applicant was proposing six buildings; Picnic Pavilion, Picnic Shelter, Beach Building, Gazebo, and two restroom buildings in various locations throughout the site with this phase. The buildings will be of a prairie style and will be easy to clean. The picnic pavition was designed to be used by multiple groups. The buildings meet the height and setback requirements including the required 75-foot setback from the Ordinary I-lign W"tf'T M"Tk "ncl residential properties. The existing buildings will be removed. Ms. Randall advised that the Planning Commission recommended approval of Planning Case #00-10, Site Plan Review, subject to the following conditions: l. 2. 3. e 4. 5. 6. e Submittal for site plan approval prior to the commencement of construction of any additional phases ofthis project. Compliance with the City's Shoreland Ordinance. Approval of the grading, drainage, and erosion control plans by the Rice Creek Watershed District. The smallest amount of bare ground is exposed for as short as time as feasible. Approval of the necessary wetland impact permits from Rice Creek Watershed District, Minnesota Department of Natural Resources, and the U.S. Army Corps of Engineers. Notification, review, and approval of all utility plans by City Staff. Mr. Larry Holmberg, Ramsey County Parks Department, introduced himself and Jerry Hagen, HCM, and offered to present the color renderings of the proposed buildings. Mayor Probst stated that the City was contacted by Ms. Kathy Nelson, 3475 Siems Court, suggesting that Ramsey County consider selecting colors for the playground equipment that would blend into the natural surroundings, rather than selecting a loud color that would be tess aesthetically pleasing to residents. Mr. Hagen presented the color renderings of the proposed buildings and explained their locations. Mayor Probst asked if the playground equipment will be installed this year. Mr. Holmberg stated that they will be. Mayor Probst confirmed that the entire southern portion of the park will be completed with this construction phase. Mr. Holmberg stated that additional trails will be added next year. Mayor Probst asked if the paving area that extends beyond the picnic shelters will be concrete. Mr. Hagen stated that this was correct. He noted that the concrete will be a muted color rather than gray. ARDEN HILLS CITY COUNCIL - FEBRUARY 14, 2000 DRAFT 24 Councilmember Larson asked ifpads for picnic tables wit! be added throughout the park. Mr. Holmberg stated concrete pads with pedestal style picnic tables wit! be built in certain tocations. .. He added that bicycle racks and grills will be added this year. - MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to approve Planning Case #00-10, Site Plan Review, subject to the following conditions: 1. Submittal for site plan approval prior to the commencement of construction of any additional phases of this project. . .? C:ompliance with the City's Shoreland Ordinance. 3. Approval of the grading, drainage, and erosion controt plans by the Rice Creek Watershed District. 4. The smallest amount of bare ground is exposed for as short as time as feasible. 5. Approval of the necessary wetland impact permits from Rice Creek Watershed District, Minnesota Department of Natural Resources, and the U.S. Army Corps of Engineers, 6. Notification, review, and approval of all utility plans by City Staff. Councilmember Larson noted that at the Planning Commission meeting, residents had expressed concern for the location of the beach house since it has expanded to the west. It was explained to the residents that, due to setback requirements from the lake, the beach house was proposed in .. the only location that wit! work. _ Mayor Probst asked if existing trees will be removed for the beach house. Mr. Holmberg stated that three trees will be removed, one of which is an elm tree. The motion carried unanimously (5-0). ADMINISTRATOR COMMENTS Mr. Lynch stated that a letter of resignation had been received by the City Planner. He suggested that the Council take action accepting this resignation this evening in order to expedite the process of hiring a replacement. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to accept the letter of resignation from Ms. Nancy Randall, City Planner. The motion carried unanimously (5-0). Mr. Lynch stated that he provided the City Council with a memorandum reviewing the contamination testing at the TCAAP property. He indicated that he was looking for direction from the City Council on whether they would prefer to work with the Minnesota Pollution Control Agency or the Environmental Protection Agency regarding the property. e I e e e ARDEN HILLS CITY COUNCIL - FEBRUARY 14, 2000 DRAFT 25 Mr. Lynch stated that the City received a tetter from the Department of Army stating that they would be willing to honor a groundbreaking ceremony for the City and that they will try to have a lease document available in March with fee title conveyance of the property in May. With regard to the contamination testing at TCAAP, Mayor Probst noted that the standard for the mercury levels were being set for the rest of the site at 1200 parts per million. The Minnesota Pollution Control Agency has lowered this standard on the City's portion of the site to 400 parts per million for reasons that are unknown at this time. The soil tested at the City property was at approximately 630 parts per million. Therefore, if the standards that are being applied to the rest of the facitity were applied to the CIty portIOn, the levels' ot mercury would be acceptable. . Dropping the standards for the City portion of the site has created issues that must be addressed. COUNCIL COMMENTS Councilmember Grant stated that Mr. Don Messerly underwent surgery and is recovering at home. Councilmember Grant commended the Recording Secretary for her work during the last few long meetings. He stated that the minutes from these meetings have been outstanding. Councilmember Larson stated that the Water Quality Task Force met Tuesday, February 8,2000. He noted that the Council approved the appointment this evening of the replacement of the person who represented the Lake Josephine Association. Councilmember Larson expressed his appreciation to the Recording Secretary. Councilmember Aplikowski stated that the deadline for the next Newsletter was Wednesday, February 16,2000. She indicated that if the City intended to hold a town hall meeting, the date must be decided upon by the deadline in order for meeting to be announced in the upcoming issue of the Newsletter. Mayor Probst stated that he had assumed the City will conduct a town hall meeting. The only reason the date had not been set was in order to hold the meeting in conjunction with the ground breaking at the new City Hall. With the commitment made by the Department of the Army, he was prepared to conduct the town hall meeting and for the meeting to be adjourned and reconvened at the ground breaking ceremony. The Council discussed possible dates for the town hall meeting and ground breaking ceremony and the weeks of April 1, 8, or 15 were selected as possibilities. Mayor Probst suggested that Bethel College be contacted to determine what dates will be available. Councilmember Larson suggested that since the town hall meeting will be held in conjunction with the ground breaking ceremony the Council considering holding the town hall meeting at the Armory. Councilmember Rem stated that she would be out of town the week of April 8, 2000. Councilmember Aplikowski asked that she be informed of the selected date by Wednesday in order to announce the town hall meeting in the upcoming Newsletter. ARDEN HILLS CITY COUNCIL - FEBRUARY 14, 2000 DRAFT 26 Councilmember Aplikowski stated that the Events Committee would hold its next meeting on February 16, 2000. e Councilmember Rem stated that she attended two events for the Northwest Youth and Family Services, the annual Board retreat on February 4th and 5th, and the Outstanding Service to Youth Awards on February 10, 2000. Recipients of the Outstanding Service to Y outh Awards included Arden Hills resident Glen Dawson, former New Brighton Mayor Robert Benke, and current St. Anthony Mayor Dennis Cavanaugh. Councilmember Rem stated that on February 10,2000 she attended the League ot Minnesota Ci1ies~c.anference on website development. Councilmember Rem stated that the Operations and Finance Committee will meet Wednesday, February 16,2000. She indicated that she would ask for a volunteer to serve on the Ingerson Road Improvement Group. Councilmember Rem expressed her appreciation to the Recording Secretary. She indicated that she had talked with Mr. Lynch regarding the notion of shortening the minutes. She stated that she appreciated the complete detailed minutes being submitted at this time, especially with the issues currently being discussed. She noted that a number of residents rely on the minutes to get a sense of how resolutions are made and she recommended that the minutes continue to be submitted in full detail. Mayor Probst stated that he had copies available for review of the Metropolitan Council Annual e Report, the Metropolitan Council 2020 Transit Plan and a copy of the Hiawatha Corridor fact book. Mayor Probst stated that Metro Transit will be at the City on January 22, 2000. He indicated that the Ramsey County Railroad Department will be submitting comments and has asked that formal comments be returned back to the County. Mayor Probst stated that the letter from the Department of the Army was remarkable and he expected construction on the new City Hall to begin this summer. Mayor Probst stated that a letter of resignation had been received from Ms. Betty Mullin of the Communications Committee. He asked that a thank you note be sent to her on behalf of the City. Mayor Probst stated that the City of Arden Hills has saved over $10,000 in liability insurance. Mayor Probst stated that there was legislation currently before the State of Minnesota which would modify the laws regarding the taking of private property. He was concerned that this legislation reflected the continued erosion oflocal authority. Mayor Probst stated that he was disappointed with the impending resignation of Ms. Randall. He hoped that Ms. Randall would be able to stay with the City long enough to help with the hiring of e her replacement. e ARDEN HILLS CITY COUNCIL - FEBRUARY 14,2000 DRAFT 27 ADJOURN MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to adjourn the meeting at 10:58 p.m. The motion carried unanimously (5-0). Joseph P. Lynch City AdministratOr Dennis Probst Mayor e e NOTICE OF MEETINGS The next regular City Council meeting will be held Monday, February 28, 2000 at 7:30 p.m. at the Arden Hills Council Chambers. . ;, . e e e PAGE I OF3 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 02/28/00 COUNCIL MEETING CLAIMS PAID SINCE LAST COUNCIL MEETING (02114100) :)\titiiil) itlKl1Atlb )7211 17212 17214 ~S t7216 t7217 17218 17219 17220 1722t 17222 17223 17224 17225 17226 17227 t7228 02110100 02/1 0100 02/10/00 o 02/t 4/00 02/14100 02/14/00 02/15/00 02/15/00 02/17/00 02/17/00 02/18/00 02/23100 02123/00 02/23100 02123100 02/23100 Postmaster Disoict Court e en 0 e Nonhern States Power Com an t,700,00 75,00 6264.96 leMA Retirement Trust-457 Affini Plus Federal Credit Union Public Em 10 ees Retirement Association Nadeau Utili ,Inc. Peterson Frarn & Ber an Seber , Karen MN De artment of Revenue DCA Inc, - FSA De artment Reed, Fred Schifs Mike Sam's Club MN Recreation & Park Assoc DCA, Ine, - FSA De artment 1,558,06 4115.21 2982,75 9321.83 6,152,08 5,00 1,098,00 340,00 50,00 50,00 356,75 10,00 96,00 Subtotal - Paid Claims 51,492.39 Paid Claims From Above- 51,492.39 Add Unpaid Claims, Page 3 of 3 - 92.11955 Total Accounts Payable Claims for Council Approval, 02/28/00- 143 611,94 Note: Checks for unpaid claims totaling $95,142.11 were mailed on February 15, 2000 after approval at the February 14,2000 Council Meeting. They were check numbers 17150 - 17210. This sequence corresponds to unpaid temporary numbers Tl - T61. Check numbers 17148 - 17149 were used for alignment. Permit # 1962 - Posta e Not Re istration a er onnec ee Janu Service Second Febru Pa 011 Second Febru Pa II Second Febru Pa 011 Pa Estimate #4-McC1un Dr & Arden Park Janu Le al Fees Refund~MotherlDau ter Ni tOut Sales Tax-Janu 2000 Da Care Reimbursement 2/04/00 Em 10 ee Reco ition Reward Em 10 ee ReeD nition Reward Safe E ui ment MRP A Le islative Committee - Moore Medical Reimbursement. 1999 :lIUlI!yIooooenl:I~..",,1 . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 02/28/00 COUNCIL MEETING PAGE20F3 e UNPAID CLAIMS REGISTER: ... .'ilni:lldliAtJ% ......liM61lt """. .'.u, ,""'" . - T02 02/29/00 AT&T 326,9t Lonl! Distance T03 02/29/00 A very Dennison 20,86 Office Sunnlies -, T04 02/29/00 Berres Sandra . 100 MileaiJ"e Reimbursement T05 02/29/00 Bradtev & Deike P A 37.50 Le.al Fees - Welsh T06 02/29/00 BRW Ine, 10 Ot7,93 EnQ'ineerimz Fees - J annarv T07 02/29/00 Camo Fire Bom: & Girls 150.00 Babvsininp Kits for Babvsittin~ Clinic T08 02129/00 Camorate EXDress 294.56 Office SUDPlies/CODY Paner T09 02/29100 Crysteel Truck EtJuinment, Inc. 21.28 Si.ht Gau.e #1 10 TlO 02129/00 Cucheno-Blood, Rhonda 445,00 Sewer Back-un - 4126 Valentine Crest TlI 02129100 DCA, tne, 100,00 FSA Admin Fee - Janl1MV TI2 02/29/00 Frattallone's Hardware 131.67 Februarv Purchases Tl3 02/29/00 Gopher State One-Call 35.00 Januarv Service Tl4 02/29/00 Government Finance Officers Assoc. 130.00 2000 Membershin Tl5 02129/00 Grainaer Inc. 43,04 Air Comn Switch & Fluorescent Lamps Tl6 02/29/00 Hanzalik, Sharon 131.25 Februarv Newsletter Tl7 02129/00 Holm, Susan 120,00 Ceramic Class Sunnlies TI8 02/29/00 Hydro Sunnlv Co. 253.49 16\ Water Meters M25B TI9 02/29/00 ICBO 85,00 Class A Membershin Dues tit T20 02/29/00 Kath A uta Parts 146.28 Februarv Purchases T2t 02/29/00 Lea~ue of MN Cities 20,00 IviN Mavors Assoc Membershin T22 02/29100 Lea~ue ofMN Cities Insurance Trust 16980.00 2000 Worker's Comn Premium T23 02129/00 Lillie Suburban NewsDaDers 55,71 Legal Notices T24 02/29/00 Lynch, Joe 4L55 EXDense Reimbursement T25 02/29/00 Mc Donald Batterv Co. 59.34 Aux Motor Batterv faJ Booster T26 02/29/00 Met Council Envirorunental Services 39,3t6.00 March Sewer Charge T27 02129/00 Michaels 31.79 Art SunDlies T28 02/29100 MN Dent of Revenue 50,00 Hazardous Waste Tax - 1999 T29 02129/00 Moore Thomas 141.90 MilealJ'c/Exnense Reimbursement DO 02/29/00 N. Suburban Conununications Conunission 11391.35 2000 Contribution DI 02/29/00 Natale's Caffe Inc. 122,48 Council Worksession 2/22/00 T32 02129/00 New Brighton, City of 895.00 2000 Ramsev Co. GIS User Groun Fees D3 02/29/00 North Metro Insnection Inc. 1088.40 Januarv Electrical Insnections D4 02/29/00 Owens Service Com. 155,50 HV AC Renair 1/28 - 4364 WRLR D5 02/29/00 Pace Analvtical 107.55 Water Testing II Total- Unnaid Claims 83,960,64 II ..ndyl,coo.."'I"'Ylblo\:loim.1 . 1 e e e CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 02/28/00 COUNCIL MEETING UNPAID CLAIMS REGISTER: PAGE30F3 ':';':N:';'; ;ni:AMi:llWlFf?tilMMtNtil '.. .............."........... ...........................................w.w ....................... :nT:tMf~r~j:mjlCtMn::~:~:n:NtN.D(ij(H ;::::(::::(::;~':::;::::::.: :.'NO.:. :::,:.::,:;::,:;:;,:::::;:~::::~::.. ~ ~OO Post Terrance T38 02/29/00 Ramsev Countv T39 02/29/00 Rosedale Cheverolet T40 02/29100 Scherhel Dave T41 02/29/00 Scherer Bros, Lumber Co, T42 02/29100 StoweH, Sheila T43 02/29/00 Timesaver Off-Site Secretarial T44 02/29/00 University of Minnesota T45 02/29/00 US West Conununications T46 02/29/00 Waste Management-Blaine T47 02/29/00 West Weld T 48 02/29/00 Xerox Comoration 41.65 414,00 2,t9 52,85 1 t.25 32.39 617.25 120.00 209.52 204,63 87.75 548,69 Subtotal, Page 3 of 3 - Fage 2 of 3 Brought Forward - I Total Unpaid Claims - 8,t58,91 83,960,64 92,119.55 I Milealle/Exoense Reimbursement HW Generator 5/00 - 4/0] License Dome Light Switch #105 Milealle/Exoense Reimbursement Template for Lexan Doors #110 & #111 Mileage!Exoense Reimbursement Recordin" SecretarY PC 2/02 & CC 2/14 MN Permit Program - Holmes & Sweeney Phone Service 638-0998 Waste Removal-1450 Hwv 96 Shoo Materials March Cooier Lease ....J~"..:.OO""'pa>"'b1.IoI.;m.) " 4 e ---------------- e CITY OF ARDEN lllLLS ELECTRICAL INSPECTOR AGREEMENT 1.0 ~,...~. Thi""'=~'" ,.ed "', ~ d>Y of ~ 2000, '"" i,@""d-hY ",d h,lW= ""City ,01-"""<' llll\>, ",,,,,,,,,,,",,,,,,,,,,jp,t ' ,-- oo"o",io" ("City") ",d North Mcl,o ""'~"o" In;" ,Miun""" 00",,,'"0" ('No,", Metro"). 20 "."tol'. Th' CilY ,~i'~ '0 h.' Norlb M'un fo' d,"n~1 ""p~ti~ _i'~. Norlb M"ro, ~ '" in",,~d"" ,ontt"'"" win oo",rol ili, ro"" '"" "'='" of ,,no,,,;n, i" _i=; will h, ,~d ~ , p& in"",ion h~i;; willi"""'" i. own tools, equipment, office space, and support staff. 3.0 TOO" on' CondlUon.. NOW, THJlREFORE, in oo"id""ion ol\b' mutual undertakings herein expressed, the parties agree: A. a"OO of """" North Mclro ,h,1l p&wnn d"",e,1 """",tiOn-'= to include the following: 1. R~i,,", of ,,~tri~1 pI"'" "wi,,", bid!din, ,lon' ~ "=~"', "'" i,ro' electrical permits. 2. provide all required on-site inspection services in a timely and poof~;iorol- rod wilhin 24 ho"" ofili' d," of -p' of , request for inspection. North Metro shall also provide, on a daily basis or at some other interval as determined appropriate by the City Building Official, a notice indicating when electrical inspections have been completed. 3. R,bin ill ,_~"""id' on' oopi~ of pcrmi. on' oon~pond~~ related to each permit and make such records available to the City upon request. North Metro shall also provide a detailed annual report on forms approved by the City Administrator, which will include an estimate of revenues and expenditures for the succeeding year. 4. Coordinate electrical inspection work through the City Building Official when other inspection work is also being done on a particular site. e 1 ---------------- 5. Provide the City with a notice if North Metro eXpands its client base """'''' lli, 'W~ ofRo_", Sbo",,;~, Littl, "'""'" North St p,"" and North Oaks. B. T _. nu, Asre<m"" "'''' '" olkcti., "P<>. ~oc"""" by lli, p"'~ . . . """""'I__n",,,,,,,, )J,20QQ,.", ""ti! "","",,,,, k",~.. party upon a thirty (30) day written notice, whichever occurs first. C. ".mno....... Th, f"" fu, cl"",,,,, _"" .ov;"" ""'lb, b~ol upon 80% of the electrical pennit fees as shown on Exhibit A attached and incorporated. The City shall remit payment Within thirty (30) days fOllowing receipt of a monthly invoice from North Metro. InVoices for m.p"",,,,,. _h w<>, '_I,,,,, .gb.... (18) m.."" pri~ to '_"""" of the invoice shall be void and the City shall not be required to remit payment for Such inVOices. D. I......". North Mctro """ ""~, "'" m"""""'lli, foll.wi.g mm;,."" insurance Coverage: 1. Worker's Compensation as required by Minnesota law. 2. Genera11iability insurance in the amount of $300,000 per claimant and $1,000,000 per OCCll1Tence. 3. Professiona11iabi1ity insurance Covering North Metro for liability incll1Ted in perfonning its prOfessional services. Coverage shall be in the amount of$l,OOO,OOO, per negligent act, elTor or omission and $1,000,000 aggregate for each insured, With a deductible no higher than $5000. 4. Th,.""", ''''';b<y "'"'-.., pro"",;""" ''''ill<y "'"'- """ include a statement that such policies will not be canceled until after thirty (30) days written notice to the City of the insurance Company's intention to cancel the insurance COverage. 5. North Metro shall provide the City with Certificates of Insurance evidencing that the required insurance is in effect and Will Continue in effect during the tenn of this Agreement. e 2 ... . e e e E. Licensinl!. North Metro shall provide the City with evidence that all employees of North Metro who provide electrical inspection service to the City of Arden Hills have at a minimurn a Class A Journeyman's License as required by Minnesota Statute Chapter 326 and the Minnesota Rules Chapter 3800. F. Indemnification. Parties shall indemnify and hold harmless each other and their officials, agents~and_emploJ'ees from anyJoJ>~,J;J!lim, liabili1Y_aIld expense (including reasonable attorney's fees and expenses oflitigation) arising out of any action of the respective parties in the performance of the service of this Agreement. G. Assil!nment. This Agreement, being intended to secure the services of a Certified Electrical Inspector, shall not be assigned, sublet, or transferred without the written consent of the City. H. Conflict ofInterest. North Metro agrees to immediately advise the City's Building Official of possible contractual conflicts of interest in representing the City as well as property owners or developers on the same project. A continuing conflict of interest shall be grounds for immediate termination of this Agreement. e IN WITNESS WHEREOF, the parties have hereunto set their hands. CITY OF ARDEN HILLS As approved by the Arden Hills City Council on the day of ,2000. Mayor Date Date ORTH METRO INSPECTIONS, INC. Dated the day of ,2000. By: e Its: 3 EXHIBIT "A" 2000 FEE SCHEDULE FOR ELECTRICAL PERMITS A) Minimurn fee for each separate inspection of an installation, replacement, alteration or repair limited to one inspection only $22.00 B) Services, changes of service, temporary services, additions, alterations, or repairs on either primary or secondary services shall be computed separately: o to 100 ampere capacity 101 to and including 200 ampere capacity For each additional I 00 ampere capacity or fraction thereof $25.00 $30.00 $14.00 C) Circuits, installations of additions, alterations, or repairs of each circuit or sub-feeder shall be computed separately, including circuits fed from sub-feeders and including the equipment served, except as provided for in (D) through (K): o to andiiiCfuding 30 ampere capacity 31 to and including 100 ampere capacity For each additiona11 00 ampere capacity of fraction thereof $7.00 $10.00 $5.00 D) Maximurn fee on a single family dwelling shall not exceed $110.00 if not over 200 ampere capacity. This includes service, feeders, circuits, fixtures and equipment. The maximurn fee provides for not more than two rough-in inspections and the final inspection per dwelling. Additional inspections are at the reinspection rate. E) Maximurn fee on an apartment building shall not exceed $50.00 per dwelling unit for the first 20 units and $45.00 per dwelling unit for the balance of the units. A two-unit dwelling (duplex), maximurn fee per unit as per single family dwelling. F) The maximurn nurnber of 0 to 30 ampere circuits to be paid on anyone athletic field lighting standard is ten (10). G) In addition to the above fees: I) A charge of$3.00 will be made for each street lighting standard. 2) A charge of $4.00 will be made for each traffic signal standard. Circuits originating within the standard will not be used when computing fees. H) In addition to the above fees, all transformers and generators for light, heat, and power shall be computed separately at $8.00 plus .40 per KV A up to and including 100 KV A. 101 KV A and over at .30 per KV A. The maximurn fee for any transformer or generator in this category is $80.00. e e e .. e e e I) In addition to the above fees, all transformers for signs and outline lighting shall be computed at $7.00 for the first 500 V A or fraction thereof per unit, plus .70 for each additiona11 00 VA or fraction thereof. J) In addition to the above fees, unless included in the maximurn fee filed by the initial installer, remote control, signal circuits, and circuits ofless than 50 volts shall be computed at $5.00 per each ten openings or devices of each system plus $3.00 for each additional ten or fraction thereof. K) In addition to the above fees, the inspection fee for each separate inspection of a swimming pool shall be computed at $25.00. Reinforcing steel for swimming pools requires a rough-in inspection. L) For the review of plans and specifications of proposed installations, there shall be a minimurn fee of$150.00 up to and including $30,000 of electrical estimate, plus 1/10 of 1 % on any amount in excess of $30,000 to be paid by persons or firms requesting the review. M) When reinspection is necessary to determine whether unsafe conditions have been corrected and such conditions are not the subject of an appeal pending before any court, a reinspection fee of $22.00 may be assessed in writing by the Inspector. N) For inspections not covered herein, or for requested special inspection or services, the fee shall be $30.00 per man hour, including travel time, plus .25 per mile traveled, plus the reasonable cost of equipment or material consumed. This section is also applicable to inspection of empty conduits and such jobs as determined by the City. 0) For inspection of transient projects, including but not limited to, carnivals and circuses, the inspection fees shall be computed as follows: Power supply units according to item (B) of fee schedule. A like fee will be required on power supply units at each engagement during the season, except that a fee of$25.00 per hour will be charged for additional time spent by the Inspector, if the power supply is not ready for inspection as required by law. Rides, Devices, or Concessions: Shall be inspected at their first appearance of the season and the inspection fee shall be $20.00 per unit. 2 ~ ~ e CITY OF ARDEN HILLS MEMORANDUM DATE: February 11, 2000 ------------ - ------ -- --------- --- ---------- -- -- --_..-.- - ---- --- ----------- ------------- TO: Joe Lynch, City Administrator FROM: Dwayne Stafford, Public Works Director 'V) SUBJECT: Public Works BackhoefPickUP purchase Backl!round The Public Works Department has budgeted for the replacement of two (2) pieces of equipment in the year 2000. These are the 1991 Chevy Y2 ton pickuP and the 1987 Case tractor backhoe. The 1991 pickup is one of two (2) pickups in the Public Works fleet and is used daily by the Public Works employees. The Public Works Department budgeted $22,000 for replacement of this vehicle, which currently has 90,000 miles on it. The second pickup is primarily used by the Public Works foreman. The 1987 Case tractor backhoe was purchased, used, by the City in 1991. This is the machine the City uses for sewer and water repair excavating, as well as loading salt and sand. Between the loader bucket on the front and the backhoe bucket, this machine is probably the most important machine in the fleet. The public Works Department budgeted $90,000 for the replacement of this machine. Minnesota Coo erative purchasin Venture CP The City of Arden Hills pays $350 annually to maintain membership in the State Cooperative purchasing Venture. This allowS the City to use State specifications and bid prices, resulting in Arden Hills paying the same amount for a single piece of equipment as the State does for numerous pieces. The State has employees who are dedicated to researching equipment, preparing specifications and requesting bids for everything from office supplies to heavy equipment. The discount is such, that a City buying a new piece of equipment off the State bid (CPV), will typically pay less than buying a slightly used piece of equipment which was not purchased off the State bid. Only Minnesota counties and cities are eligible for membership in the cooperative purchasing venture. e e . Public Works Purchase Page 2 February 11, 2000 t The New Picku!! The pickup Public Works has in mind is a full size, 2-whee1 drive, V. ton model, with basic accessories. The cost of this pickup including sales tax, purchased through the CPV, from -- - .. ...BoYM True"'l"". ,,"U.".$21.157.29, Then" wiJJ """ iQ """ "'. "",""" '75.0.1"-.. _ _ _ _ __._._ have the new truck painted Arden Hills tan. Factories no longer custom paint vehicles on orders ofless than five (5) vehicles. e The New Tractor Backboe The City has the option of purchasing Caterpillar and Case tractor backhoes through the Minnesota CPV and both have been demonstrated at the City in recent weeks. Both machines performed well and the City has received quotes on similar sized machines with similar equipment. Case was the preferred choice by the Public Works employees and has also submitted the lowest price Using the CPV numbers. This price is $71,529.66 including sales tax through St. Joseph Equipment Inc., Shakopee, Minnesota. Old Pickun Truck If the 1991 pickup were placed in the State Surplus Auction, the Public Works Director would expect it to sell for approximately $4500. The auction service Would charge the City 7%, or $315. This would result in a net amount of about $4100 for the piCkup. The City Public Works Department has a fulltime crew of six (6) plus up to two (2) seasonal helpers. In many instances larger dump trucks are used for simple errands, parts runs, or day to day activities, when a pickup would be adequate. e Recommendations 1. Pickup The Public Works Director reCommends the City Council authorize the purchase of one (1) new V. ton Ford pickup from Boyer Trucks Inc., at a purchase price of $21,157.29, including sales tax. The new pickup would then be painted Arden Hills tan by Maaco Body Shop, at a cost of$750. The Public Works Director further recommends Council authorize Public Works to keep the 1991 pickup to use as a backup vehicle for the department. e . .. --------- -public Works -purchase -page 3 February 11,2000 2. Bac\dl.oe . t ,_""'" t" C,~ C"",it ,"''''''''' t1W p-"''' ,f f 'rh' \'U"'" 'II ,,",, D"'" m "" f' 5t """," "",'P"'''''' ""., ~ ",n" , ,n' l\l''''''' C"" 590 _;'" ""'''', ,e;;; ~" """"" " , twl' "'. 'rh' p,"'" $67164 and use t'ne Clt)' s \987 CaS. . f"'"6 500 for t'neJ9\llJ::;~~~>-wmc!L- // - - , , . ten a trade~ pnc~9 -..", , - - _// WotkS Dirilctor_hasJlegotla C' f $53 937 l6 with sales tax. would result in a net cost to the lty 0 ,. . . ,"" ' n'" fm tN' "",,,, ",,,ro" ",10 T" "",-'n ft,m' W" ","'''' ~ """;" ,.~" "" pu""'''"' ",d ,,~ro,,'e ""'" ,,,,,,ou""""'" .",,,,d ." ",outri. ::,,0,,, C$e ~ ..",,"" ,,,, C'~ woUIO T'P BIO "'~,. 1ft" CM w'" '0" ,,,:" "" ,u"",n"" ""ulO "', ,0;. ,wi to ,~ ,,9,000 'n ,,da \0 ",,,,, oU' ,; ,,;.'" on ." noW ",,'"'''' t,,", "", Sales ta1\. on the new machJJle would then th Cl'ty' s cost after the trade lS deducted. "erses e e e e Trud, "'""' 1 . 1987 0,,, 580 S_ E, SIN. 17045922 $ 16 S()(j , QUoted Price exclUdes all applicable taxes and J's d. e. l' d . JVere to your shop. Thank you for the oPPDrtunit t hi. . Ify"" h . y , 'P y"" w"" y,,", "";P,",", """" ", ..y qu'""'"' "' """""'"" 1 ,. ,m" " 612-44S_S4()(j _ P "'" """"', ~, "",~ th.-""gh ~, . J, Sincerely, Dear Dwayne, ~~ ~;:~~~::~t~i~~Dt~OthT~CC;i ~f~d;"H;li, ,,; (;li;;.;,;. c;;';.,q;~;';;";'"" .... .... ".l1~_. on"act ,.,.,24240: . 1. 'fifJfJC", S9(j S"P~ L 50"", Lo'd~IB".... WIth standarcJ SJ>ecifications including: February 2, 2000 City of Arden mIls Attn: Dwayne Stafford 1450 W flWy 96 Arden mIls,.MN 55112 · Factory cab with: 11.."" defruo... d_1;.., fro", & "" """~ "'ed Glass, and A1I1!rii stereo radio · DelUXe air suspension Seat . · Fout Wheel drive with drive shaft guards · POWer shift transmission · ",?"'" doty Jo.,~ '"cle" wtrh boh " ed", · 3 0 fleavy .dUty rear bucket · Extendable boom · Flip:over stabiliZer pads (street/dirt) · Max1mUtn .front cOunterweight _ 900 # · Working lights 4 .frOnt & 4 rear · Strobe - Whelen · Dual batteries · Toolbox $ 67,164 ,4.~ Thomas A. Bethel Govelllmental Sales . ST. JOSEPfl EQtJJpMEN'r, IlVC. ""i-" e ~ e e . e e e FEB-09-2000 12:32 BOYER FORD TRUCKS 612 627 5550 Prepared By: Prepared For: Bruce Rioux - FI eet Sales Mgr, Duane Stafford BOYER TRUCKS, INC. Arden Hills. City Of 2811 N.E. Broadway St. 1450 W. Hwy # 96 Minneapolis MN 55413 Arden Hills. MN 55112 (612) 378-1851 x2112 (651) 633-5676 (612) 627-5552 FAX (651) 633-7839 FAX P.02/04 Year : Make : Model: Style, Effective Date: 2000 Ford PickuPB Super Duty F-250 F20 Reg Cab 137" XL 12/27/99 PRICE LEVEL CODE 019 *****.*..***......,.******.. STANDARD EQUIPMENT ...*************...*.**.... or::-c-c--MECHAN-I-CAL --> >> 5.4L (330) SORC SEFI V8 engine ~~.cr:i-...Au~ -...JfilHe!I~8f!1iliilfl. .1/91;1 ....7J --1...... ~aii.ie Rear wheel drive 78 amp/hr (750 CCA) maintenance-free battery 95 amp alternator 4-pin trailer tow wiring connector 137" Wll 6' pickup box w/tie-down hooks ~ partitionable/stackable storage (2) front tow hooks 6,800# GVWR (4400 front/6084 rear). springs (4400 front/6064 rear). axles (4400 front/6084 rear) Twin I-beam front axle IlD gas shock absorbers (5) LT235/85R16E all-season SBR BSW tires 16" x 7. all a-hole Ell_~yled steel. wheelli w/black center ornaments Full-size spare tire IN/steel wheel, lock;-- underframe crank carrier Pwr steering Pwr 4-whssl disc brakss w/rear wheel anti-lock system 3B gallon fusl tank <<< EXTERIOR >>> Argent painted front/rear step bumper w/integral license plate bracket Argent box-rail/tailgate moldings Argent grille S@aled beam halogen headlights Pickup box/cargo light Black fold-away manual mirrors Solar tinted glass Interval wipers Black door handles Removable tailgate w/black handle <<< INTERIOR ~~> HD vinyl bench seat w/integral headrests for outboard seating positions Black vinyl full-floor covering Color-keyed scuff plates C,\PCCAR\ARDEN-HI 02/09/00 February 2000 Supp. A CAREFUL ATTENTION IS GIVEN TO BNSURE DATA ACCURACY. CHROME ASSUMES NO RESPONS- IBILITY FOR ERRORS/OMISSIONS. ALL INFORMATION SUBJECT TO CHlINGE WITHOUT NOTICE. Copyright 1986-99 Chrome Data Corporation. ~l rights reserved. Page 1 FEB-09-2000 12:32 lack vinyl steering wheel nstrumentation-inc: tachometer, trip odometer, voltmeter, oil pressure/ coolant temp/fuel gauges, indicator lights nside hood release 4) air registers w/positive shut-off lectronic AM/FM stereo radio-inc: digital clock, (2) speakers ... olor-keyed instrument panel w/dual cupholders/glove box/ashtray/cigar lighter~ uxiliary pwr point alar-keyed molded door trim panel-inc: hard armrest, grab handle, reflector 1.5" day/night mirror olor-keyed molded cloth headliner rant passenger assist handle inyl sun visors ual color-keyed coat hooks ront door operatea---aonre-lamp wlt~-me-del-ay-ofi:-- ray fabric back panel cover BOYER FORD TRUCKS 612 627 5550 P.03/04 . << SAFETY >>> .ear wheel anti-lock braking system .river & front passenger air bags w/passenger-side deactivation switch 'olor-keyed safety belts w/adjustable D-rings 'ual-note horn ***************************** FACTORY OPTIONS ****************************** 'PTION :ODES '20 9L 4E :C2 OOA 01 '3N 72 7Z 53 :09 oafpd dafrf PC MSRP DESCRIPTION ------------------------------------------------- 20110.00 0.00 e 0.00 Reg Cab 137" XL STANDARD EMISSIONS 5.4L (330) SOHC SEFI V8 ENGINE (STD) (w/422 Emissions REQ: 44E Trans) (w/66D Box Delete REQ: Standard Emissions) ED 4-SPEED ELECTRONIC AUTOMATIC TRANSMISSION W/OD (REQ: 99L or 99S Engine) 4.10 AXLE RATIO W/LIMITED SLIP REAR AXLE (REQ: 99L Engine) (N/A w/422 Emissions) XL PREFERRED EQUIPMENT PKG-inc: base vehicle only PAYLOAD PKG #l-inc: 8800# GVWR, 3840# maximum payload (STD) LT235/85R16E SBR BSW ALL-TERRAIN TIRES ED VINYL BENCH SEAT (STD) SOLID PAINT (STD) AIR CONDITIONING AMBULANCE PREPARATION PKG NOT REQUIRED LICENSE PLATE BRACKET PRICED DORA Pre-Delivery Service 1095.00 335.00 0.00 0.00 125.00 0.00 0.00 805.00 0.00 0.00 0.00 0.00 0.00 0.00 -3269.00 665.00 GOVERNMENT PRICE CONCESSIONS APPLIED MNDOT Destination Charge :\PCCAR\ARDEN-HI 02/09/00 February 2000 Supp. A AREFUL ATTENTION IS GIVEN TO ENSURE DATA ACCURACY . CHROME ASSUMES NO RESPONSA BILITY FOR ERRORS/OMISSIONS. ALL INFORMATION SUBJECT TO CHANGE WITHOUT NOTICII' opyright 1986-99 Chrome Data Corporation. All rights reserved. Page 2 FEB-09-2000 12: 33 BOYER FORD TRUCKS 612 627 5550 P.04/04 19866.00 ,tal , J_ SELECTIONS -------------------- Medium Graphite Interior L Oxford White Exterior #1 e ~CCAR\ARDEN-HI 02/09/00 February 2000 Supp. A ~FUL ATTENTION IS GIVEN TO ENSURE DATA ACCURACY. CHROME ASSUMES NO RESPONS- IBILITY FOR ERRORS/OMISSIONS. ALL INFORMATION SUBJECT TO CHANGE WITHOUT NOTICE. :opyright 1986-99 Chrome Data Corporation. All rights reserved. Page 3 TOTAL P. 04 e e e CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 00-13 RESOLUTION APPROVING AND ADDING COMMENT TO THE METROPOLITAN COUNCIL METRO TRANSIT, SECTIONS 1 AND 2, __ RESl'RucrURIN'G-S'fUD\'- - - -- WHEREAS, the Metropolitan Council has supplied the City of Arden Hills copies of the Sectors 1 and 2 Restructuring Study, Volume II: Service Plan; and WHEREAS, the Metropolitan Council attended a City Council Worksession on February 22, 2000 and reviewed the aforementioned study with the City of Arden Hills; and WHEREAS, the City of Arden Hills agrees that changes need to be made to the Metro Transit system and service to make it more convenient, accessible and effective. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota that: 1. The City hereby accepts the Sectors 1 and 2 Restructuring Study, Volume I1: Service Plan. 2. The City hereby encourages the Metropolitan Council to consider extending proposed Route 225 North along the east side of Lake Johanna to Bethel College and return along the same route to serve Bethel College students, faculty, staff and surrounding residents. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 28'h DAY OF FEBRUARY, 2000. DENNIS PROBST, MAYOR ATTEST: JOSEPH P. LYNCH, CITY ADMINISTRATOR . I e 'e e CITY OF ARDEN HILLS MEMORANDUM DATE: February 25, 2000 TO: Joe Lynch, City Administrator Terrance R. Post, City Acclluiifanf ~--- Community Development Block Grant (CDBG) Application Authorization FROM: SUBJECT: Backl!round City staff has explored other funding mechanisms for the Arden Manor Park improvements and the proposed Old Highway 10 watermain extension projects. It appears that both projects are located within low to moderate income census tracts and are eligible to apply for federal Community Development Block Grant (CDBG) funding. Council should note that there is a fixed amount for total CDBG funds within Ramsey County, and that grant applications are reviewed in a competitive environment. Discussion Specifically, the City of Arden Hills is applying for a $40,000 CDBG grant to complete the Arden Manor Park improvements (landscaping including sod restoration and tree installation, soccer goal, driveway paving, and constructing a fence around the basketball court); and a $200,000 CDBG grant to construct the Old Highway 10 watermain extension project. In order to process the applications, they must be accompanied by a resolution of the governing body requesting the grant. Recommendation Staff recommends that the Arden Hills City Council approve Resolutions No. 00-14, "Resolution Authorizing Application for Community Development Block Grant (CDBG) Funds for Park Improvements at Arden Manor Park;" and No. 00-15, "Resolution Authorizing Application for Community Development Block Grant (CDBG) Funds for Watermain Extension on Old Highway 10," under the consent calendar at the regular City Council meeting of February 28, 2000. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 00-14 RESOLUTION AUTHORIZING APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FORPARK. IMPROVEMENTS AT ARDEN MANOR PARK__ WHEREAS, the owner of the Arden Manor Mobile Home Park has agreed to convey fee title of approximately 3.61 acres to the City of Arden Hills in 1999 (the former "Park Easement"); and WHEREAS, the City of Arden Hills has undertaken approximately $167,213 in 1999 project costs for this improvement; and WHEREAS, the City of Arden Hills has limited financial resources to pay for remaining project scope items; and WHEREAS, the proposed improvements will create an improved living and environment in the City of Arden Hills, as well as dramatically improving recreation opportunities for mobile home park residents; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota that the City of Arden Hills supports the application for CDBG funds from Ramsey County for the completion of park improvements at the Arden Manor Mobile Home Park. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 28th DAY OF FEBRUARY, 2000. DENNIS PROBST, MAYOR ATTEST: JOSEPH P. LYNCH, CITY ADMINISTRATOR . t e e e e e e CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 00-15 RESOLUTION AUTHORIZING APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FORWATERMAIN-EX'I'ENSION-ON OLD HIGHWAY 'fEN WHEREAS, there is only one remaining residential neighborhood not currently served by the availability of City water for domestic and fire protection supply purposes; and WHEREAS, the City of Arden Hills utility has limited financial resources to pay for the completion of this segment in full; and WHEREAS, the proposed improvements will create an improved living and public safety environment in the City of Arden Hills, as well as infrastructure improvements; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota that the City of Arden Hills supports the application for CDBG funds from Ramsey County for the construction of a watermain extension along Old Highway 10. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 28th DAY OF FEBRUARY, 2000. DENNIS PROBST, MAYOR ATTEST: JOSEPH P. LYNCH, CITY ADMINISTRATOR e FILE CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 February 3, 2000 Dave Schrier, Fire Chief Lake Johanna Volunteer Fire Department 1140 West County Road I Shoreview, MN 55126 Dear Dave: On behalf of the City Council, staff, and myself, I wanted to congratulate you on your recent election as Fire Chief for the Lake Johanna Volunteer Fire Department. e We would like to extend a special invitation to you to introduce yourselfto the City Council at their regular February 28, 2000 Council meeting. Our meetings start at 7:30 p.m. Please give me a call at your earliest convenience to discuss this introduction, and whether or not you would like to make a brief presentation, or provide any other introductions to additional department staff. Also, if the Chief for Fire Station # I has been determined and that individual is available, please bring them to the meeting and introduce him/her to the City Council. I look forward to talking to you, as well as working with you on City and Department- wide concerns. Welcome! Sincerely, s ph P. Lynch Ity Administrator CC/City Council e PHONE: 1651J 633.5676 · FAX 1651J 633-7839 . e e e CITY OF ARDEN HILLS MEMORANDUM DATE: February 25, 2000 TO: Joe Lynch, City Administrator Tenance-R. l'ost, City-Accountant -- ~;=1- - Dwayne Stafford, Public Works Director~ Ingerson Neighborhood Road Improvement Design Review Group FROM: SUBJECT: Backl!round The City Council appointed Linda Swanson to chair the above-referenced group at its February 14,2000 Council meeting. Ms. Swanson was authorized by Council to work with the interested residents and submit a list of five (5) people to serve on the design study group. Attached is a letter from Ms. Swanson with her list of recommended members for the design study group. One member from the Planning Commission and one member from the Operations and Finance Committee have yet to be determined. Recommendation The Public Works Director recommends Council approve the appointment of the five (5) recommended candidates to the Ingerson Neighborhood Road Improvement Design Review Group. . e LINDA SWANSON 1124 INGERSON ROAD ARDEN HILLS, MN 55112 February 20, 2000 Mayor Dennis Probst and Council Members City of Arden Hills 4364 West Round Lake Road Arden Hills, MN 55112-5794 Re: Ingerson Roadway Project Task Force Dear Mayor Probst and Council Members: Attached please find a list of the resident members of the Ingerson Roadway Project Task Force. Sincerely, e Linda Swanson e NAMEfIlTLE Cain, Terese Hanson, Richard (Dick) Peterson, Christine Swanson, Linda Wilken, Yvonne INGERSON ROADWAY TASK FORCE RESIDENT MEMBERS TELEPHONEIFAXIE-MAllJ 6121721-6215 (work) 6121721-5848 (work FAX) 6121729-3365 (home) trees aol.com 651/633-5388 (home) 651/635-3446 (work) richard.hanson@unisys.com 651!484-9364 (home) 6511482-1046 (work) 651/969-0327 (pager) (no e-mail) 651/484-4433 (home) 651/484-7816 (home FAX) 6121814-0311 (work) 612/8586566 (work FAX) lswanson@qlanier.com 651/636-7383 6511489-0336 (Yvonne's work) wilken earthlink.com ADDRESS Executive Director Little Brothers Friends of the Elderly 1845 East Lake St. Mis. MN 55407 3254 N. Hamline Ave. Arden Hills, MN 55112 Unis s 1112 Carlton Dr. Arden Hills, MN 55112 Peterson Agency 3470 N. Lexington Ave. Shoreview, MN 55126 1124 Ingerson Road Arden Hills, MN 55112 Quorum/Lanier Principal Consultant 3105 E. 80th St., Suite A2000 Bloomin on, MN 55425 1225 Ingerson Road Arden Hills, MN 55112 r e " , , e e e CITY OF ARDEN HILLS MEMORANDUM DATE: February 25, 2000 TO: Joe Lynch, City Administrator FROM: Terrance R. Post; City Accountant- &.e>- SUBJECT: Sanitary Sewer Utility Rate Recommendation Backl!:round At the December 14, 1998 regular meeting, the Arden Hills City Council adopted Resolution No. 98-79, "Revising Sanitary Sewer Utility Rates Effective January I, 1999." The impact of this action was to increase the senior rate flat charge and to decfease the other customer rates. The increase in the senior rate resulted from a staff recommendation to phase in a seventeen pefcent (17%) price increase over a three (3) year period (1999 - 2001) to accomplish the objective of having the senior sanitary sewef rate reflective of avefage water consurnption (67%) compared to other residential customers. Discussion Following is a brief summary of the senior fate phase-in plan. Description Residential Flat Rate Senior Flat Rate Senior to Residential Rate Base $53.95 26.95 50% 1999 $52.95 29.95 57% 2000 $51.95 31.95 61% 2001 $51.95 34.95 67% Staff is also fecommending a reduction in the residential and non-residential sanitary sewer rate due to the continued reduction in processing costs from the Metropolitan Council Environmental Services Division (MCES). Council should note that the City of Arden Hills was one of only three (3) cities (Roseville and Bumsville were the othef two) to feduce its sanitary sewer rate when MCES lowered processing costs in 1999. Recommendation Staff recommends that Council adopt Resolution No. 00-16, "Resolution Revising Sanitary Sewer Utility Rates Effective January 1,2000," at the regular meeting of February 28, 2000. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA e RESOLUTION NO. 00-16 RESOLUTION REVISING SANITARY SEWER UTILITY RATES EFFECTIVE JANUARY 1,2000 WHEREAS, the City Council established a policy to review sanitary sewer rates on an annual basis; and WHEREAS, the City Council last took action on its sanitary sewer utility rates in 1998; and WHEREAS, City staff has reviewed historical consumption data that reflects average senior rate customer consumption at approximately two-thirds that of residential customers; and WHEREAS, City staff has reviewed the utility cost structure and has recommended that the Arden Hills City Council decrease sewer utility rates except for a three-year rate increase phase- in of the senior quarterly flat charge; and WHEREAS, this review has determined that the rate increase is necessary to enable the utility to remain self-supporting. e NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota that effective January 1,2000, sanitary sewer utility rates be revised as follows: Service Descrivtion Residential Flat quarterly charge Current Rate Per Ouarter $52.95 Revised Rate Per Ouarter $51.95 Senior Citizen/Totally Disabled Flat quarterly charge 29.95 31.95 Commercial Sewer per 1000 gallon consurnption 2.73 2.68 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 2Sth DAY OF FEBRUARY, 2000. DENNIS PROBST, MAYOR ATTEST: JOSEPH P. LYNCH, CITY ADMINISTRATOR e