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Home My WebLink AboutCCP 03-20-2000 . . . CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 AGENDA CITY COUNCIL WORKSESSION CITY HALL MONDAY, MARCH 20, 2000, 4:45 P.M. 4:45 P.M. 4:45 P.M. 6:30 P.M. 7:30 P.M. 8:00 P.M. 1. Call to Order 2. Discussion Items a. TKDA Presentation, Maintenance Facility Space Needs Study b. Highways 96/10 Design Discussion c. Final Town Hall Meeting Plans 3. Department Reports (Written) a. Community Development Department I. Building Inspections/Code Enforcement 2. Planning and Zoning b. Finance Department c. Parks and Recreation Department d. Public Works Department e. Administration Department I. Update on Support Staff Revisions to Job Descriptions 2. Space Changes at Temporary Facility 4. Miscellaneous Items 5. Adjourn The above times may vary depending upon length of issue discussion. PHONE: (651) 633.5676 . FAX (651) 633-7839 I I , I I I I I I Ia I I I I I I I , I ~' ~.....*" ~ .." . ~C:::-.AA '~ ; "' ;';;;T~ Hoo:; ,.."".; TABLE OF CONTENTS PUBLIC WORKS/PARKS AND RECREATION DEPARTMENT SPACE NEEDS STUDY 5~E~~\'~ TABLE OF CONTENTS I INTRODUCTION MF~R 2,. ZiJiJO II ARCHITECTURAL PROGRAM CITY Of HiLLS III CONCEPT IV PROBABLE CONSTRUCTION COST ApPENDIX A ApPENDIX B TKDA ENGINEERS'ARCHiTECTS-PLANNERS TOLTZ, KING, DUVALL, ANDERSON & ASSOCIATES, INC. I I , I I I I I I fa I I I I I I I , I I. INTRODUCTION BACKGROUND Arden Hills initiated this Space Planning Study to update a report prepared in 1992 which called for the construction of a new Maintenance Services Facility (combined Public Works and Park Operations) on a new site. The proposed facility is required to replace an undersized, functionally obsolete and worn out building located on approximately a 7 acre site area on the south side of County Highway 96, east of Hamline Avenue. Needs and deficiencies identified and quantified over 7 years ago are still valid and continue to negatively impact the delivery of public services. V chicle storage requirements have grown the most drastically as evidenced by the need to store more equipment/vehicles outdoors. Staffing and equipment has increased from 7 years and has outgrown the existing facility which only has a gross area of 8,238 square feet. The existing site for approximately a 7 acres is of adequate size for the intended usage. STUDY METHODOLOGY Updating the 1992 study was accomplished by using information gained from the Public Works Department and the Parks and Recreation Department supervisory personnel. They were interviewed regarding their views on deficiencies and needs. This information coupled with our municipal facility experience provided the basis to confirm the validity of previous Architectural program requirements and to make changes, corrections and additions, as required. Needs are projected for a period of five to ten years. Five years is generally the longest period of time that managers can meaningfully plan for. The facility design and site layout, however, should be sufficiently open ended and flexible enough to the accommodate needs beyond ten years. The Architectural Program developed as part of this study was used as the basis for the schematic site and facility floor plans. The site plan is based on a hypothetical location which is assumed to be an essentially open, flat piece of ground without any limitations on construction. The estimate of probable construction cost was developed using unit cost (dollars per square foot) which based on our experience, would be required to achieve an attractive, durable and functional facility consistent with City architectural goals. TKDA ENGI N EERS' ARCHITECTS' PLANNERS TOLTZ, KING, DUVALL, ANDERSON & ASSOCIATES, INC. I I , I I I I I I It I I I I I I I , I ~. ~~ , ,f ... ,p . PUBLIC WORKS/PARKS AND RECREATION DEPARTMENT SPACE NEEDS STUDY II. ARCHITECTURAL PROGRAM PROGRAM This is a written statement setting forth general design objectives, constraints and criteria for a Maintenance Services Building project, including space requirements and relationships, flexibility and expandability, special equipment and systems, and site requirements. Operational requirements, specifically vehicle/equipment storage and maintenance will shape the new building. The need to store vehicles and equipment indoors has the greatest impact on the Architectural program. As listed in appendix A, Figure 1 and 2, over 65 vehicles and pieces of equipment which are fueled by gasoline or diesel fuel need to be provided with indoor storage. Also, several future pieces of equipment must be accounted for in the building. In addition to the existing building, the City is currently using space under a water tower for equipment storage. Public Works Department staff is projected to increase from six (6) full time and two (2) part time to ten (l0) full time and three (3) part time; Parks and Recreation Department staff is projected to increase from four (4) full time and four (4) part time to six (6) full time and seven (7) part time, for a total facility combined staff of 26, Personnel have the greatest impact on support areas, i.e. locker/break rooms, etc. The Architectural Program for the main building is presented under five major headings, which are the similar to ones used in the 1992 report. Each major element of the building has been assigned a color for easy identification in the use of this study. A. Administration/Office - B. Support Areas I I c. V chicle Maintenance Work Areas - D. Shops/Shops Storage - E. Vehicle Storage - Additionally, program requirements are also presented for unheated storage facilities (F. Other Enclosed Storage) and site development, having area and relationship attributes (G. Open Storage/Site Features) . Program Elements Study, areas and remarks from the 1992 (BRW Architects) were reused and updated where applicable. TKDA ENGINEERS 'ARCHITECTS' PLANNERS TO LTZ , KING, DUVALL, ANDERSON & ASSOCIATES, INC. I I ,. I I I I I I It I I I I I I I , I II. ARCHITECTURAL PROGRAM The following is a summary (Table ILl) of the area requirements for the Main Building, unheated storage facilities and site functions. SUMMARY OF SPACE REQUIREMENTS TABLE II.1 SPACE TYPE SQUARE FEET REQUIRED . Building Area. Heated . Building Area. Cold . Salt/Sand Storage . Site Area Subtotal 'Site Growth Contingency (20%) Total Site Area (SF) Total Site Area (Acres) 29,987 4,200 10,500 189,350 234,037 46,807 280,844 6.45 'Carried forward from 1992 Report to provide for future expandability and flexibility. JOINT USAGE It is possible that other agencies or groups could partlclpate in consolidation into a single location with the City of Arden Hills Maintenance Services Facility. This will provide opportunities for sharing initial construction costs as well as operational costs. Synergies achieved by consolidation with compatible groups include sharing of cost, space, equipment and possibly personneL To date, two other groups have initiated Space Needs Studies with TKDA to identify their individual requirements for a building and/or site. The two groups are: . Ramsey County Soil and Water Conservation . Ramsey County Public Works Ramsey County is currently considering the area (35 acres) just north of Highway 96 and west of Hamline Avenue. Other groups, which we understand have expressed interest in a joint use facility, are: . National Guard . School District 621 . Ramsey County Sheriffs Department . Mn/DOT TKDA ENGINEERS .ARCHITECTS. PLAN N ERS TOLTZ, KING, DUVALL, ANDERSON & ASSOCIATES, INC. I I I' I I I I I I -. I I I I I I I , I II. ARCHITECTURAL PROGRAM While the facility will increase in size and cost with other joint use tenants, there are potential savings in initial cost (rather than individual Agency projects), as well as operational cost savings. There are appreciated synergies for sharing of facilities and possibly staff. Space needs and costs for a combined Agency facility will need to be determined once each agency, or group, has prepared their own Space Needs Study. This study addresses only the needs of the City of Arden Hills Maintenance Services. While your current site of approximately 7 acres is of adequate size for your individual facility, it may not be an ideal location and certainly is not sized for any consolidation with other groups. Additional site and building area will be necessary for any significant increase in program requirements or sharing with other groups or agencies. 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CONCEPT Concept site and floor plans were developed to test the program infonnation and to illustrate sizes and relationships of major facility components. Concept plans presented herein are intended only to graphically illustrate the program, not to suggest an architectural design. The existing facility floor plan with a gross area of 8,238 SF is shown by Figure 1. MAIN BUILDING Figure 2 presents the schematic floor plan which has a footprint of 29,987 square feet. A building of one level is assumed. Some functions could be placed in a basement or on a mezzanine to reduce the size of the footprint, however, the benefits of this would have to be weighed considering site condition, an elevator, general accessibility, overall circulation, etc. SITE As mentioned the site is hypothetical; it is estimated that a site of at least 6.5 acres is required, provided it has the appropriate configuration and places no limits on development, i.e. good soil, etc. The hypothetical site is shown by Figure 3. The existing Public Works site is shown by Figure 1. Consolidation into a site with a joint use facility involving other groups or agencies should be considered as noted in the Introduction. ZONING REGULATIONS SUMMARY On the possibility that the Arden Hills Maintenance Services Facility may be considered for location on property with a zoning designation of Civic Center (CC), we have prepared a brief summary of our understanding of the requirements as it may relate to this project type. . A Public Works Facility is a permitted use in the CC district, however, this usage does require a Special Use Permit. · Outside storage of equipment, vehicles, and materials is not permitted, except in staging areas. . Within staging areas, no overnight, weekend, or holiday storage is permitted. Material transfer is permitted only for activities necessary during normal business operations between 6 am and 6 p.m. Monday through Friday. TKDA ENGINEERS "ARCH!TECTS. PLANNERS TO LTZ , KING, DUVALL, ANDERSON & ASSOCIATES, INC. III. CONcePT , I t I , I I I I W- I I I I I I I , I There are provisions for exceptions if deemed appropriate by the City Council. Therefore, permanent outside storage could be proposed for Council review in conjunction with the Special Use Permit. The Maintenance's Services Project will need to demonstrate that the intent of the ordinance is being met to the satisfaction of the City Council. The objective is that equipment, vehicles, and materials are not visible from surrounding streets and adjacent properties. There are critical issues which will need to be addressed during initial planning and design phases. 20,000 sJ. 100'xlOO' 0.8 35' Minimum lot area = Minimum lot size = Floor Area Ratio = Maximum building height = Building setbacks . Front = . Rear = . Side (interior) = . Side (corner) = . State highway or County Road = LOT CRITERIA 20' 20' (10' accessory structure) 10' 20' 60' (from easement line, not property line) Note: for the site in question, the property lines are believed to be the centerline of Hwy, 96 and Hamline. Parking setbacks . Even with or behind primary structure. Not allowed between building and road. . Min. 20' from roads; 5' interior side lot line. Screening . Landscape plan required. . Maximum fence height = 6' in rear yard; 3' in front. . Fencing materials encouraged = wood, brick, stone, wrought iron (chain link per Council approval; must be black or green vinyl coated). . Overhead garage doors, large parking lots, mechanical utilities, service entrance areas, and trash handling devices must be fully screened from view from adjacent properties. . Special attention given to Gateway entrances at Hwy 96 and Hamline per Gateway Study. TOLTZ, KING, DUVALL, ANDERSON & ASSOCIATES, INC. TKDA ENGINEERS' ARCHITECiS' PLANNERS I I , I I I I I I -. I I I I I I I , I III. CONCEPT Building Exterior . Materials = brick, stone, glass or any combination, except trim may be metal. . Must be compatible with other buildings in CC district. Required Parking . Office = 1/250 sJ. gross floor area. . Other business/industrial = 1/employee on each major shift. Traffic Impact Study · City may require a traffic study prepared by a traffic engineer. Signage . Site signage plan required Lighting . Lighting plan required showing location, type, and design of fixtures, including photometric analysis. . Source of illumination must be concealed from adjoining properties and roads. . Light washing of buildings is prohibited. Drainage . Water management plan required (on-site water treatment). . Permit required from Rice Creek Watershed District (permit approval process 1-2 months). TKDA ENGI N EERS' ARCHITECTS' PLAN N ERS TOLTZ, KING, DUVALL, ANDERSON & ASSOCIATES, INC. - .... - ~t-3 I~ i~ ~ z z m " "' 1'1 X (J) -1 Z G) (J) -1 1'1 U r )> Z E) d .~ z:; z p Ul \l 0 r C ", < Z )> r ;;J .r- oo )> ~ q Z 0 m :II m 0 z (I> )> m m 0 Q ~ m .m z 0 O~S g ::I: c.; '" ::I: U~ f'i ~ .." -< - 1 <D 0 a> c: :;::J M ...... - , - - .. .. - - - r--------------- -----, , , I , , I , , I , I ~~ lID@] !l~ 2 CD ~'li O-~ ~ ~I ~, ~' ~I c iii' , I , , I , , I , , I I I I , I I , , L___ ----___________ __--1 ~ - - -.- - t"l"I X .... Vl ...., .... Z CJ \Jl .... ...., t"!1 '"'0 r< ;:p. 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(fJ ~~ """,, ,,"'" ~~ I o ~~ ~~.~ ~~ ~ ~~~ ~i~~~,~ ~~~~~~ ~ ~ ~1~ ~~ ~~~~~ ~ ~~ ~ ~ ~~~, ~~ ~~ ~~~~~ ~~~~' ~ ~~ ~~ ,,~~~~~ ~~~O, ~ ~~ ~~~~~~~~~ ~~ \~i\~~ ~~\~~~ ~~~~~~~. b ~~.~\\: 1'; s:'~~ ~~ ~ ~ "',';~,, ,,~ ~ ,,~~ ,~~ ~~ ~ ~" ~ ~ o o z o I'l U --j '1 I o o :::0 U I )> Z '" \2 0 r "' Cl> z ~ '1 m "' ~ '" '" u o rl 0 ~ Z' 00 , O(fJ D (fJ-I cO ;0;0 D fTl)> () rl D D n "'n r- 0 o z o n :;:l tTl ."'0 "0 r- ..., > C Z > r- D ." CJ C ?:: m ,...., ,...., .. (fl 1J 1J C }> OJ o r m 0 z :;: rn 0 o :0 (fl ^ (flS!!, -l 1J C }> o :0 -< ^ (fl }> z o :0 m o :0 m ~ is z o m 1J }> :0 -l s: m Z -l I .. I I I I I I I . I I I I I I I ~. p ~.. ~ ..~ ~ PUBLIC WORKS/PARKS AND RECREATION SPACE NEEDS STUDY IV. PROBABLE CONSTRUCTION COST MAIN BUILDING It is estimated that the probable construction cost of a new consolidated facility and associated improvements on a hypothetical site of 6.5 acres would be approximately $3.6 million, with $2.6 allocated for the main building, and $1.0 million for site improvement and other aspects of the project. The sand/salt shelter and two storage buildings account for nearly 45% of the site development cost. The building as depicted by the schematic plan (Figure 1) and also as shown on the report cover and is essentially a single story structure. The following characteristics of the building were assumed as a basis for the cost estimate: . Building and site present handsome images as viewed from public highway serving site. . Architectural precast (if approved by the City Council), or brick, is the primary exterior material. . Roofs are essentially flat with a minimum 1/4" slope. . Structurally clear spand spaces will be used for maximizing flexibility when practical. . Extensive areas of exterior windows and skylights will create a very open building with day lighting opportunities. . Energy efficiency and functional spaces will be the guiding design principle. . All work areas, except maintenance, should be fully air.conditioned. . State of the art technology will be incorporated into the deSign. . Design will offer flexibility for future expansion. . Office and other peop Ie oriented space will be consistent with the standard of quality evident in other recently constructed city buildings as per City guidelines. COST SUMMARY Building Site Development Subtotal $2.6 Million 1.0 Million $3.6 Million Costs are based on year 2000 dollars. We suggest 3% increase per year for future implementation. Costs include all built.in equipment and systems, including furnishings in office area ($lO/SF Allowance). Items that are not included are portable equipment, computer, telecommunications, professional costs, testing, etc. TKDA ENGINEERS -ARCHITECTS. PLAN N ERS TOLTZ, KING, DUVALL, ANDERSON & ASSOCIATES, INC. I ~ I I I I I I I . I I I I I I I Arden Hills Space Needs Study TABLE IV.1 ESTIMATE OF PROBABLE CONSTRUCTION COST MAIN BUILDING ARDEN HILLS PUBLIC WORKS SPACE NEEDS STUDY DEPARTMENTfDIVISION A. Administration B. Snpport c. Vehide Maintenance Vehicle Hoists Bridge Crane D. Shops E. Vehide Storage BUILDING SUB- TOTAL: 15% Contingency: BUILDING TOTAL: ROUNDED UP TOTAL: * Includes $1O/SF allowance for furnishings. ** Average $/SF TKDA COLOR COST CODE SF AREA $/SF Total 1,474 $105 $154,770 * 3,232 @ $90 = $290.880 * 6.933 @ $75 = $519,975 * 2 @ $25,000 = $50,000 l@ $40,000 = $40,000 3,658 @ $75 = $274,350 * 14,690 @ $65 = $954,850 29,987 $76 ** $2,284,825 $342,724 $2,627,549 $2.6 million 11932 I I f I I I I I I It I I I I I I I , I Arden Hills Space Needs Study TABLE IV.2 ESTIMATE OF PROBABLE CONSTRUCTION COST SITE DEVELOPMENT ARDEN HILLS PUBLIC WORKS SPACE NEEDS STUDY DEPARTMENT/DIVISION Qnantity $/Unit Total Utilities Water LF 800 @ $20 = $16,000 Sanitary LF 300 @ $30 = $9,000 Storm LF 600 @ $35 = $21,000 Sub-total: 1,700 $46,000 Pavement/Surfacing (inc. Base) Bituminous (wlBase) SF 55,000 @ $2 = $ [ 10,000 Concrete (wlBase) SF 6,800 @ $6 = $40,800 Class #5 or recycled materials SF 79,000 @ $0.50 = $39,500 Sub-total: 140,800 $190,300 GradinglLandscaping GradinglExcavation CY 37,400 @ $3 = $112,200 Seed Acre 2 @ $3,000 = $6,000 Sod SY 2,000 @ $3 = $6,000 Irrigation Acre 3 @ $10,000 = $25,000 Trees & Shrubs Allowance I@ $25,000 = $25,000 Sub-total: 39,406 $174,200 Miscellaneous Lighting Allowance 1 $20,000 = $20,000 Fencing LF 1,500 @ $18 = $27,000 Fuel Operation Allowance I@ $50,000 = $50,000 Cold Storage Bldg. SF 4,200 @ $35 = $147,000 Sand/Salt Shelter SF 10,500 @ $25 = $262,500 Sub-total: 16,201 $506,500 Sub. Total: $917,000 15% Contingency: $137,550 TOTAL: $1,054,550 Rouuded Total Site Improvemeuts aud Cold Storage: $1,000,000 TKDA 11932 I I f I I I I I I It I I I I I I I , I APENDIX A INVENTORY OF VEHICLE/EQUIPMENT PARKS FIGURE 1. About 1/3 of the Vehicles .. .._ .....'....;,.;.,.;.:.;,.;-:-..".,.;.;.,. ->c.;.;.;.;,.,.,.;. .;.:.;.;. .;.;.;. _,nov' '.Iif~ifxiii~ii!iiii; ".,' .......w ','J':!w'!ii' \:'ffM':::; ..,...-...-......... ...........-.... ...........w,... 2 1996 Ford F-250 Gas 13 1996 Chevrolet I-Ton Die 16 1990 Intem::J:~ional-Tr:.~er D" 17 1993 Ford F.250 Picktip Gas 45 1991 Chevrolet 1/2 - Ton Pickup Gas 8 1988 John Deere 2155 Tractor Die 33 1993 Tom Groundsmaster / Broom Die 42-98 1991 Toro Groundsmaster / Broom 325D Die 49 1995 Toro Groundsmaster / Snow Blower Die 54 1997 Toro Workman Gas 55 1989 Olathe Leaf Sweeper Gas '5 1978 Toro Trailer . 24 1967 Small Green Flatbed Trailer .53 1996 Small Felling Trailer (FT-3) 60 1995 Felling Transport Trailer (IT.IOE) mWmtm;;Im:l~\\)Iii#~AAK 23 Push Mowers (2) 29 1995 Stihl Chain Saw 31 Weed Trimmers (3) 37 1993 Toro Turf Aerator 39 1988 Box Scraper, Hole Auger, Gravel Blade, Rock Rake 41 1993 Flail Mower -46 1984 Stihl Chain Saw 48 1996 Venneer Brush Chipper 58 1990 Echo Chain Saw. #4600 Gas Gas Gas Gas Die Ga, 73 Miscellaneous Small Equipment Gas 74 Miscellaneous Small Equipment Die 75 Diesel Tank Die TKDA - _..__________u____ TOLTZ, KING, DUVALL, ANDERSON & ASSOCIATES. INC. ENGINE ERS -ARCHITECTS' PLANNERS I I I' I I I I I I ,. I I I I I I I , I ~" x-~.f-V ... ' ..0 . PUBLIC WORKS/PARKS AND RECREATION DEPARTMENT SPACE NEEDS STUDY INVENTORY OF VEHICLE/EQUIPMENT PUBLIC WORKS FIGURE 2. TKDA ENGINEERS 'ARCHITECTS' PLANNERS APENDIX A About 2/3 of the Vehicles 110 1997 Ford 8513 Dump Tmck III ! 998 Ford 8513 Dump Tmck 201 1997 Elgin Street Sweeper 202 Wacker 880 Roller II Wacker C(lmpactor 19 ]993 Case Skid Steer Loader 20 1993 Case Tractor" 62l 27 Home1itc Chain Saw TLl2 Roller! Skid Steer Trailer 203 LeRoi Air Compre$sor 57 Olympic Chain Saw 71 Miscellaneous Small Equipment 75 Diesel Tank Die Die Die Gas Ga, Die Die Gas Die Gas Die Die ]04 ]994 Chev Water Van Gas 105 1991 Chev C-1500 Pickup Gas ]08 1994 Chev S~!O Pickup Gas 109 1995 Ford F250 4X4 Gas 18 Home!ite Portable Generator Gas 22 Homelite Pipe Saw Gas 36 Honda 1-1/2" CentrificaJ Pump Gas 5] Coleman Portable Generator (Water Van) Gas Case Tractor - 580 Die 103 1987 Ford Jetter Truck 106 ]993 Ford F.350 107 1993 Ford F.350 7 1993 Radder with Traikr 212 ]999 Sterling Vactor 12 Gas Safely BlO\.ver 14 Gorman Rupp Centrillcal Pump 15 Gomu'ln Rupp Mud Pump GN 88-0 I 88 Kata Generator GN 99-02 99 Cat Generator 52 1988 Onan Portable Generator (Jetter) 70 Miscellaneous Small Equipmcnl 7] Miscellaneous. Small Equipment Die Die Die Gas Die Gas Gas Gas Die Die Gas Ga..~ Die TOL TZ, KING, DUVALL, ANDERSON & ASSOCIATES. INC. I I , I I I I I I It I I I I I I I ,. I SUGGESTED OFFICE AND WORKSPACE STANDARDS TKDA ENGINEERS-ARCHITECTS'PLANNERS ApPENDIX B To assist in arriving at projected department areas, we developed some suggested office and workstation standards. These do not necessarily address all staffing requirements or special work tasks and are subject to change. Each configuration has been assigned a designation which is cross- referenced in the "workspace" column of each department's program table. ". --J. I { r, 'I ", I I' I, 1,1 .1 'I, I: . 0 0-2 0-3 168 S.F. 125 S.F. , 1 r, I ", I I ~j I ~ 1,1 .I 'I FUTURE COMPUTER 6'_6' I: " 0-4 100 S.F. ,-- Cl'DI-/U '- T6' 10 _ . ~~ f r~~ .~o ~ ,. '-~-~"", TOLTZ, KING, DtJVALL. ANDERSON & ASSOCIATES, INC. e .BRW .. . A-~&MOORfGRoi..ip--~ ~/ll; ~ j ;1!J ~.'._ u ~:J- ~~~ 8!}).o/r:>0 u:::b-9-n v,,', , MEMORANDUM BRW Thresher Square 700 South Third Street Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 To: Joe Lynch Copy: File: From: Greg Brown Date: January 17, 2000 Subject: CSAH 96/Highway 10 Interchange . I am enclosing II" X 17" sketches of the two most recent interchange alignments developed for the CSAH 96/Highway 10 Interchange area. Jim Tolaas has seen both of these alternatives and is wil1ing support either however, he thinks that MnDOT wil1 ask the City to participate with the acquisition costs for Design 2. He was unsure if MnDOT would ask the City to participate with costs of the ramps in either alternative. I have listed some items to consider while reviewing each schematic design. Design 1: * Provides partial access - the movement from CSAH 96 to SB 10 is not provided. Property Acquisition - some property would be needed from North Heights Church for the ramp from NB 10 to CSAH 96, impacts to 1 or 2 properties along TH 10 as well. Both intersections would likely need to be signalized due to the large amounts of left turning traffic. This would mean that four traffic signals would exist between I35W and Snelling Avenue on CSAH 96 (I35W, West Round Lake Road, West TH 10 ramp, East TH 10 ramp). Wetland Impacts in southeast quadrant will likely require mitigation. * * * Design lA: * Same layout and impacts as Design 1 with one exception. The Old Highway 10 alignment is revised to provide a better approach to the intersection with CSAH 96. This modification requires the acquisition of the western most lot in the neighborhood on the northeast shore of Round Lake and a portion of the adjoining Jot. Design 2: * Provides ful1 access Property Acquisition - approximately 21 mobile homes and 6 single family homes impacted by this alignment in the northwest quadrant, Some property would be needed from North Heights Church (same as design 1). e * ",1"'i\OC \ ~ ,.J' '" 0A~ j) r.{/j;) U:\VlPDOCS\ARDENHILWUBLlCWK\HY96HYIO\AUGNAL T.MEM Memorandum January 17,2000 e Page 2 * Both intersections would likely need to be signalized due to the large amounts of left turning traffic. This would mean that four traffic signals would exist between I35W and Snelling Avenue on CSAH 96 (I35W, West Round Lake Road, West TH 10 ramp, East TH 10 ramp). Intersection of TH 10 ramps and Old Highway 10 geometry is undesirable (70 degree skew, curve near intersection approach, proximity to Round Lake potential problem), Wetland Impacts in southeast quadrant will likely require mitigation. * * . e U:\WJ>DCX::S\ARDENHIL\PUBLICWK\HY96HY 10\ALIGNALT.MEM e . e PLAN 1 PLAN1A PLAN 2 COST ESTIMATE FOR TH96-10 PLANS ARDEN HILLS, MN 1/28/00 UNITS QUANTITY PRICE COST AREA acre 6.57 LENGTH OF RAMP m 905 $656.00 $593,680.00 BRIDGE UNDERPASS' m2 173 $431.00 $74,563.00 SIGNALIZED INTERSECTIONS each 2 $150,000.00 $300,000.00 HOUSES each 1 $150,000.00 $150,000.00 MOBILE HOMES each 0 $80,000.00 $0.00 TOTAL COST $1,118,243.00 AREA acre 7.65 LENGTH OF RAMP m 1221 $656.00 $800,976.00 BRIDGE UNDERPASS' m2 173 $431 .00 $74,563.00 SIGNALIZED INTERSECTIONS each 2 $150,000.00 $300,000.00 HOUSES each 1 $150,000.00 $150,000.00 HOUSES each 1 $200,000.00 $200,000.00 MOBILE HOMES each 0 $80,000.00 $0.00 TOTAL COST $1,525,539.00 AREA acre 11.87 LENGTH OF RAMP m 1685 $656.00 $1,105,360.00 BRIDGE UNDERPASS' m2 346 $431.00 $149,126.00 SIGNALIZED INTERSECTIONS each 2 $150,000.00 $300,000.00 HOUSES each 9 $150,000.00 $1,350,000.00 MOBILE HOMES each 9 $80,000.00 $720,000.00 TOTAL COST $3,624,486.00 . EXPANDED BRIDGE AREA = (LENGTH OF UNDERPASS) . (2.4m) . PlOT DATE- Ja . n 14. 2000 . . 7:.5.3am 0151< FILE NAME' 1 . (..01) R" TH96' 29BBAOJ\p1 anl!ltlts\exlb pl1.dwg III >OJ ~ ;0 i ~ e ~I~ ~ ndl ~ ~~I m ~ . ----. . . -" --" ~~ - --..-0---'-- . . ~ .-.-- _o--'-+-' - ---'--;;;0--- ._--+-. - .-- . .:;;---" "'" ~ ~ ! g ~ ~ ~ 1l!l '" 0 -". -<. <I~ !" . !~!It 8'" ~ ~ 8~ o . OI~ t~ ~a "-z ~ -l ~ ~ , ..... 1l~~n~~~ ~ g~~~hl i z ~ ~ r! ~ m ;: ~~'!I~- jii~!2~~ ;;j~g~~ ~~S!l~ z: og~ . ~ ~ z ~~~ ~~~~~ a~~~~ ~~~~~ ~i:! sc:-IJ:: dl~'" . ~ ~ z . f~ :3.0 3"'1 . a.~ s.lil Z lz ...- -I: nln f i 'D " 00 " . ," + I . 0 Ii" " " I I nN ~~ o "'Ii! r;: o ",0 zlil :s:a !;;~ --------------------------1------------------- I I , , . I , I I , , , , , 1 , , , " a . o I ,." II I V + . . s x z . ,-,10 I fl!-t I ...", III ~ I " I I I I . ./;, // . ~/ /F' /./ /1 . {I x I, o PLOT DATE' · . Jon 14, 2000 7: 380m ~~ " g" III g <l!il ~~ _I~' a -I> ll) lD !'- . ! ~i ~ m m 8 5/ ~ - ' IS " "'~ . Il< 0 <l~ I ~ ....ld ~z !5!: ~~ m r,I ;1. Q~i~~~~ ~~~~hU ~ 00 . > I ~ r~ ~">!il~- ~~~~~I =~;ie ;e~iS . ~~,. ~h~i ~~~!m !'l~~~~ ~i!~' ~e~CIl 21::....-< z-~ ~el~ ~ ~ ~ ~ !l . . ~OJ 1;0 i ~ ~ -Ir ~ "~i ~ Bid ~ 1l~~1 in 'Z:l iO ."" a.t o iii .z ~r. !!:- cr!;; i ~i ~i! ~.. ..'" ~~ r.i5 e: . . DISK AlE: NA~E: (14.01) R' \TH . 96\29SBA03\,p1 onshb\exlb-p12.dwg ~ ~ ...-'--- . 'O--'-+-' . ._-__.. -0--'-" ,-+-, . .-t-.__ .0--'-- . "---' ------..--- .-' .....-+-. . ~ ~ ~ ~ .... "" \ \ \ III 0 \ \,8;; .....~. _. N t> tJ ~ [j () <C> ~~ 1\ " I I . I '" . / tt<-' / I +' , .... "". ,. , I , I " '''' . . .. I o Ii' ,- \ .1 \ I ~I . . .P + . G . . o /*)' / ,( / . 1 ./ I I. / . I / . I 1 / -/1 "')' II I I II J I I' I' I J , + + IT t'\ + ..-::: 17---- . , ---. ,>k. I M """i ---- ...."" I ~ ---- I . . ~ cr, I I () a I I I + + PLOT DAlE: "000 .:DOom DISK ALE "At.lEo (1'.01) R:\lIl..\2."AD3\planohl.\"'mmvt,d.. . &~~~~~~s m. ~ I ~I . m m 8~ Pt.J ~ :J UI 8 . P ~~ ~~ ~ I ~ ~ ~~'!il'6- ;:~~~!l~ ,,~~~ ;I~~~ )~~ i!iai ~~~~~ d51 ~a~~ s._1 a~~ ~ . 1+1 .. O:::l 1::0 ~~ ~ ~ r ~ ftJ! l ~~h f~ ~~ at s.1il z liE i~ , i ~ '" ~i c!'" jl!' zlij "- EO ~ ~ . ~~ ~ " ;( ~ " / " /,,/ ~ " !"-J0 /' x1.,1., a /" ()C)~ , " /' ~ ~ q " )../ / " ,/ x'L'L " R)~ /G " s0 x/ a'" co~ iOJ N ICD ~ II~ 10 )> )> )> os: 07' ~"" I'" 10 l~ 10 lco I-..J "U IUl "U os: ~ os: --~ / 'fl,'VQO 'fl,d~ / 'fl,'VQ9 'fl,dO'Cl -l ,,-< ;::0 0;0 )> ;0' fTIr-.J ., 00 ., l>r-.J ~o 0 UJ~ < )> 0 ^ r :I: C o ~ ~ fT1 (f) o (f) )> :r: . ....---:1.1 t\t'r.}31. (() 10 10 (J) 10 IS; )>)> os: os: "" 1",lco lol-..J I 1-1> "U"U os: os: . . . PLOT DAlE:: Jon 17, 2000 3:50pm DISK FILE NAME: (14,01) R:\0-I96\29B8A.03\,plonshta\exlb-pl1o,dwg ~ ~ ~~ ~ ._--- ._--- ._--- ____t_.._- .-.- .-.-- .:;----- .-.-- ;:;;---- """ ~ ~ ~ ! !~ ~~ ~n; ! ~ " ~ ~ 8~ .. ~ UI[; ~ ~~ CI~ -ow Iz !il ~! ~ ..... o ~ ~'~"ri ~ )> .. .. a~~a~ I i ~ ~ ~~'!il~- .. ~~~!igl ~~~~ ~I~!i~ . ~!il . , " ~ ~m; ~ ~ ~~~~~ ; l!~~m ~ im S "~ . .-~ d~~ . >OJ 1:::0 ..~ I ~ ~ 01;1 . J ~ i~1 ~n . , ., I I ~i 0... ...'" 5: ...jiil ZCIl ",a _Z ~. -----------------------r-------------- I I I , I , I I I I , I I , . , , , . . .' , .... I . " ;. .1;. Ii' .. I 0 I .1 0 I 00 . . . . . . f~ i!il a& !-~ "", c_ !!:1: 0'11I S . o . .r-:/ --,>' -:/ . // >'/ /./ 1/ . II o o o e e . CITY OF ARDEN HILLS MEMORANDUM DATE: March 15, 2000 TO: Joe Lynch FROM: Dwayne Stafford 'Q). SUBJECT: March 9, 2000, Highway 10/96 Information Meeting Back~round The City of Arden Hills held an informational meeting regarding alternates for a new Highway 96/Highway 10 intersection on Thursday, March 9, 2000. Staffhad sent letters to residents directly affected by the different alternates informing them of the meeting. There were between twenty-five and thirty people in attendance. Alternates City Engineer, Greg Brown, presented the three (3) alternate configurations the Council had reviewed at their February 22,2000, worksession. Those were numbered I, lA, and 2. These alternates provided most or all of the possible turning movements for the intersection and included the Highway 10 overpass at Highway 96. Ramsey County Project Manager, Jim Tolaas, provided earlier plans showing various alternates. MN DOT Engineer, Bob Brown, stated the single point intersection proposed for Highway 96 and 1-35W would be hard to justify if turning movements between Highway 96 and Highway 10 were part of the new Highway 10 overpass plan. Resident In out Following lengthy discussions between MN DOT, Ramsey County, the City Engineer, and attending residents, it was the overwhelming consensus of attendees that the Highway 10 overpass with no turning movements to/from Highway 96 was the best alternate. A service road on the south side of Highway 96 connecting Old Highway 10 and West Round Lake Road was also favored. e e e ( CITY OF ARDEN HILLS MEMORANDUM DATE: February 25, 2000 TO: Joe Lynch, City Administrator FROM: Dave Scherbel, Bnilding Official SUBJECT: Bnildin~ Department annual report for 1999 Report A total of 628 building permits were issued, as well as 692 plumbing, water, sewer, mechanical, fire, and sign permits were issued in 1999. Twelve (12) new homes were constructed with a total value 01'3,361,182,00, with an average value of280,099.00, The total value of all building permits was 19,545,838.00. The total of all fees collected was $349,280.49. Notable Commercial Construction: 4100 N. Hamline Ave. 3220 Lake Johanna Blvd. 1987 Gateway Blvd. 4100 N, Hamline Ave. 4251 N. Femwood - Guidant - $1,800,000.00 - Presbyterian Homes - $601,000,00 - Pacesetter, Pameco - $260,000.00 - Guidant - $4,385,000.00 - Friskies $512,000.00 Attached are the monthly totals of all-building, mechanical, plumbing, water, sewer, fire, electrical, and sign permits. e . e ~ 1999 Building Permits Month Valnation Fee's J anuat)' 402,999.00 6,826.40 Febuat)' 2,302,404.00 22,396.14 March 1,097,537.00 13,147.93 April 1,274,011.00 18,815.97 May 1,888,211.00 28,472.04 June 1,004,096.00 21,629.79 July 806,023.00 14,257.56 August 972,223,00 17,380.03 September 1,487,467,00 22,454.10 October 6,119,364.00 57,183.82 November 1,605,352.00 23,413.76 December . 586,151.00 9,188.83 I TOTAL'S I $19,545,838.00 I $255,166.371 '" fn .- 00 11 = '" '" .- =II: 'il ., 'C t: .. - f;I;l 'C .. = '" '" - =II: s:i. = 00 .. .. .- fo;, 11 '" = ~ '" '" - 'it .9 0 l>I) ~ = .- - 1 .~ ::; - p.. j:l., 0- 'C 0- .. 0- ::; - '" '" 'it 'il ., .- !; il .. ~ .. =- ?: 'C .. = '" '" .- 'II: - - 0 - 0 0 '" '" '" r-- - ... 0 0 0 0 0 0 :5 0 0 0 0 0 0 0 0 0 c:i c:i g c:i 0 c:i c:i c:i 0 c:i .,., 0 .,., c:i 0 .,., .,., .,., 0 0 - '" - '" .,., '" .,., '" .,., '" .,., '" '" .,., 0 0 '" ~ - - - '" '" ... 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I"< ~ -< ~ = 0 z ~ .., .., '" , "> e '" '" o o = o ... ... ... '" '" M ltl "I ... a- .... ... .... ... ':;: ... .... = r- o t;; e '" 0 - .... .... r-- ... "I .... .. .... ... i 0 , ... .. .,., ;. a- .. - .c .. '" '" -.. "I ~ .... ! ... "'t ... ltl ... =- - 01 ~ ... e .. 01 0 'S ... E-< . . 1999 Building Permits . .. .. o -.. --..... ~ r ~ ~ Jr-i (.~...(}..". ..:.. .,,:..::...D 'C'> G Construction Value _ 1 - 30,000 _ 30,001 -100,000 _ 100,001 - 250,000 _ 250,001 - 1,000,000 D 1,000,001 - 5,000,000 N ..... ." .t e e e CITY OF ARDEN HILLS MEMORANDUM DATE: March 1,2000 TO: Joe Lynch, City Administrator FROM: Dave Scherbel, Building Official SUBJECT: Construction Update Reauest Compare 1999 construction activity to previous years, provide a first quarter update of the current year, and note any upcoming projects, or trends in the construction field, Report In 1999 a total 01'628 building permits were issued. This compares with 415 issued in 1998. The vast majority ofthe increase in building permits, was storm related. 213 more building permits were issued in 1999 than 1998. This was due to the large increase in roofing permits, In 1998, a total of 124 roofing permits were issued, This compares with 324 roofing permits issued in 1999. All other permits (mechanical, plumbing, electrical, etc.) were down in 1999. 692 construction permits were issued in 1999, while 800 construction permits were issued in 1998. A brief explanation of why building permits were up in 1999, yet other construction permits were down; When comparing the annual reports from 1999 to 1998 there were considerably more large projects. Large projects typically have many other permits issued along with the building permit, whereas smaller building permits, such as roofing, only have a building permit. A decrease in new construction projects is the primary factor for the reduced building valuation in 1999. (See the annual reports for 1999 & 1998) Future construction proj ects that appear will go this year are; City Hall, Guidant dining room expansion, Valentine school addition, and the Mounds View High School addition. Attached are the first two monthly reports for 2000, for all-building, mechanical, plumbing, water, sewer, fire, electrical, and sign permits. All indications from these reports show continued strong construction activity for the year, ~ , e tit e . . Construction Permits monthly report- January, 2000 Permit Type # issued Fee State Sur. Sac Charge Valuation Building Commercial 0 0 0 0 0 Comm. 3 3,782.50 147.00 4,400.00 269,000.00 Remodel New Home 0 0 0 0 0 Residential 15 2,748.90 77.44 0 188,230.00 Remodel Other 1 50.00 .50 0 0 Total 19 6,581.40 224.94 4,400.00 457,230.00 Mechanical Inspections Completed Commercial 4 5,225.00 4 Building----m--38 Residential 18 1,318.53 9.00 Mechanical--m 20 Total 22 6,543.53 13.00 Plumhing . Commercial 3 610.00 1.50 Plumbing------- 23 W ater----------- 2 Residential 8 702.00 4.00 Sewer----c------2 .. Total 11 1312.00 5.50 Electrical Investigative--4 Commercial 8 548.50 4.00 Complaint----2 15 814.00 .. Residential 7.50 Total 23 1362.50 11.50 Signs Signs-----m-2 Total 4 200.00 2.00 Fire Fire----------2 Suppression Total 3 1,691.04 1.50 0 99,811.00 # Issued Fee's State Surcharge Sac Charge Valuation Total of all 82 17,690.47 258.44 4,400.00 457,230.00 bove (Valuation does not include fire permits) . . Construction Permits monthly report- February, 2000 Permit Type # issued Fee State SUr. Sac Charge I Valuation Buildiug Commercial 0 0 0 0 0 COmnL 3 3,050.89 96.90 6,600.00 193,800.00 Remodel New Home I 5,058.49 234.95 1,100.00 469,899.00 Residential 13 4,930.99 145.70 0 265,089.00 Remodel Other 0 0 0 0 0 Total 17 13,04037 477 .55 7,700.00 928,788.00 Mechanical Inspections Completed Commercial 1 425.00 .50 Building----m-37 Residential 15 938.90 7.50 Mechanical----- 20 Total 16 1,363.90 8.00 Plumbing . . I 3 295.00 LSO Plumbing------- IS Commercia \\Tater-----------I Residential 6 550.00 3.00 Sewer-----------O Total 9 845.00 4,50 Electrical Investigative--4 Commercial 2 256.00 1.00 Complaint-----O Residential 11 530.50 5.50 Total 13 786.50 6.50 Signs Signs---------O Total 0 0 0 Fire Fire----------O Suppression Total 0 0 0 0 0 # Issued Fee's State Surcharge Sac Charge Valuation ITotal of all II 55 I 16,035.77 I 496.55 I 7,700.00 I 928,788.00 I above (Valuation does not include fire permits) ,--- I, . . . . e e e CITY OF ARDEN ffiLLS MEMORANDUM DATE: TO: FROM: SUBJECT: ReDort January 14, 1999 Mayor and City Council Dave Scherbel, Building Official Buildinl: Department annual report for 1998 A total of 415 building permits were issued, as well as 800 plumbing, water, sewer, mechanical, fire, and sign permits were issued in 1998. Five (5) new homes were constructed with a total value of $1,049,122.00, with an average value of $209,824.00 . The total value of all building permits was $28,814,915.00. The total of all fees collected was $322,838.67. New Commercial Construction: Welsh Const. Welsh Const. Welsh Const. Bethel College Bethel College Roberts Development Dnyamark Commercial Remodels: Land 0 Lakes Unitarian Church Guidant Equity Comm. Service 1787 Gateway Blvd. 1887 Gateway Blvd. 1987 Gateway Blvd. 3900 Bethel Drive 3900 Bethel Drive 1160 Red fox 4285 N. Lexington $2,497,097.00 $4,179,323.00 $3,835,045.00 $5,399,295,00 $3,097,000.00 $1,006,590.00 $2,085,898.00 OfficeJW arehouse OfficeJWarehouse OfficelW arehouse New Dormitory Classroom/Lab Office Office Office Church Office Warehouse Attached are the monthly totals of all-building, mechanical, plumbing, water, sewer, fire, electrical, and sign permits. 1275 Red fox Rd. 1212 WHwy. 96 4100 N. Hamline 1240 Grey Fox Rd. $600,000.00 $250,000.00 $300,000.00 $215,000.00 e '" = C'l .- {IJ 'Cl '" = '" '" -- 'It: - co .- .- .. ... .- '" - 1'01 'Cl '" '" = ~ '" - '" ~ 'It - .s ~ .. e '" ~ ~ .... {IJ .- s oCl ... ~ ~ ~ QO 'Cl '" =" = =" '" .... '" -- 'It: C'l = -- ~ = - ~ 'Cl '" = '" '" -- 'It: 'i .- .- = .1::1 .- '" ;:g e '" =- ~ 'Cl '" = '" '" 'It N 0 N - - '" N '" - N '" '" . 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 '" '" '" 0 '" '" 0 0 0 - - '" - '" - - - CO M '" '" M '" '" a- M '" <t M - - - M - <t N .... '" '" '" <t .... 0 0 0 0 0 0 0 0 0 0 0 0 0 0 "1 0 0 '" C! '" "l "1 - 0 0 ..; M 3 00 N - -0 M - 00 <t .,.; 0 o, r- r- '" r- ~ '" o, o,. .... - 0 '" "1. o, <to r- M <to - '" - N' - '" .c N' N' '" - 0 '" M M - co - - '" M .... a- - co . 0 0 0 8 '" <t 0 0 0 '" 0 0 0 0 '" '" r-: "1 '" '" .,; '" '" 0 0 N ~ -0 - - .,.; N - :! ".: .,; o, 0 M a- M - - M M M 0 <t o. '" '" ..... - M '" M ",. 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Eo< . 1998 Building Permits e Month Valuation Fee's January 289,300.00 4,287.91 Febuary 352,264,00 7,239.34 March 6,386,803.00 40,898.80 April 4,896,071.00 37,323.83 May 439,928.00 7,197.65 June 1,927,908.00 24,162.99 July 170,666,00 3,876.29 August 8,546,116.00 55,623.21 September 1,252,574,00 17,139,89 October 951,668.00 15,685.79 November 708,205.00 11,230.72 December 2,893,412.00 29,040.20 e I TOTAL'S 1$28,814,915.00 1 $253,706.621 . e e . CITY OF ARDEN HILLS MEMORANDUM DATE: March 15, 2000 TO: Joe Lynch, City Administrator ~ FROM: Terrance Post, City Accountant SUBJECT: Finance Department, 1999 Annual Report Backl!round The City of Arden Hills Finance Department consists of 2,5 full-time equivalent (FTE) employees. The employees, and their primary responsibilities, include the following: 1. Terrance Post City AccolUltant . Financial reporting, budget process . Cash management, treasury function . Assist City Administrator on various projects . Supervise other Finance Department employees 2. Sandv Berres, Senior Accounting Clerk . payroll, payroll tax reporting . Accounts payable . Assist City Accountant on various projects 3. Celine Svfko, Intermediate Accounting Clerk (.5 FTE) . Daily cash receipts, accounts receivable . Utility system maintenance . Bank reconciliations From a salary allocation standpoint, it should be noted that 1.175 FTE is funded by the utility funds. The department essentially acts as an internal service department for other City employees, although there is heavy customer contact supporting the utility system (particularly final billings) and the Pavement Management Program (special assessment administration). 1999 Accomulishments Aside from the actions of getting vendor and payroll claims, receivables management, and financial reporting accomplished in a timely and accurate manner; 1999 is probably remembered more for major projects that did not move forward - road reconstruction (West Round Lake Road, Phase II), City Hall construction (delays in obtaining legal access to the Sunfish Lake site), and the residential water meter replacement program (this moved from a 1999/2000 project to entirely a 2000 project), Memorandum, Finance Department, 1999 Annual Report Page Two March 15,2000 Certainly, the turnover in the Program Supervisor, Assistant to the City Administrator, and the City Administrator positions caused the City Accountant to assume additional responsibilities in other functional areas for temporary time periods. The Finance Department again experienced no staff turnover. 2000 Departmental Goals I. Provide the necessary level of administrative support to allow for the successful completion of the residential water meter replacement project. 2. Upon completion of the meter project, implement procedures to create staggered quarterly billings for residential customers and monthly billings for non-residential customers. 3. Evaluate accounting software application packages, with an eye toward a January, 2001 conversion. The City's current accounting application (Banyan Data Systems - BDS) is 1980's MS DOS vintage and is receiving reduced support levels from the BDS. e e e e e e CITY OF ARDEN HILLS MEMORANDUM DATE: March 15, 2000 TO: Joe Lynch, City Administrator Terrance Post, City Accountant .@) First Quarter 2000, Finance Department Report FROM: SUBJECT: Due to vacation plans, I will be unable to make a verbal report on first quarter departmental activities at the March 20, 2000 Council Worksession meeting. Following are some points I wish to share with the Council for this meeting. . Meter Installation Proiect Progress Staff has begun to input data from installer job sheets. Each installation will effectively be a "[mal billing" for the old meter reading. Departmental support for this project will be the number one priority through third quarter of this year. . CBDG Grant Aoolications Staff submitted Council-approved grant applications for additional Arden Manor Park improvements ($40,000) and the Old Highway 10 Watermain Extension ($200,000). Grant awards will be announced during second quarter. . 1999 External Audit The auditors from Abdo, Abdo, Meyers and Eick will be on site for the field audit from March 29,2000 to March 31, 2000. . Cubicle Shuffle In early April, after the first quarter utility billings are issued, I will be moving into the Associate Planner's work area, and the Associate Planner will be moving into another workspace. e e e CITY OF ARDEN HILLS MEMORANDUM DATE: March 16, 2000 TO: Joe Lynch, City Administrator T. Moore, Parks and Recreation Director I,T, fu . FROM: SUBJECT: Park and Recreation Department, 1999 Year End Summary 1. Parks Arden Manor Park . Acquisition of park land in the mobile home park . Construction of a new park facility, which included a playstructure, picnic shelter, basketball court, access road and an improved drainage system Arden Oaks Park . New playstructure . New safety box for the swing sets Floral Park . Added a general skating rink Perry Park . Created a practice soccer field Roval Hills Park . Installed a safety fence for team benches on the baseball field Valentine Park . New safety box for the swing sets Crepeau Nature Preserve . Began discussion with the Audubon Society. The Audubon Society would help with habitat restoration School District Cooperative Ventures . 222 youth from Valentine and Island Lake Elementary Schools participated in the youth track program Ramsev Countv Parks and Open Spaces . The redesign of Tony Schmidt Park by Ramsey County will ultimately see six new buildings and a new playstructure installed this year. Memorandum, Park and Recreation Department, 1999 Year End Summary Page Two March 16, 2000 e Misc. General Park Improvements . Painted all park signs, soccer goals, basketball poles and warminghouses . Started a comprehensive three-year plan to fertilize and aerate all parks 2. Recreation Prol!:rams . Offered 220 programs and classes . 2,669 registered participants in City-sponsored programs . Maintained five ice rinks, with 4,582 people utilizing those rinks . Hired 51 part-time and/or seasonal employees 3. Other . Hired a new Parks and Recreation Director . Hired a new Program Supervisor . Hired a new full-time Parks maintenance person . Added four new members to the Parks and Recreation Committee e e II 1 I CITY OF ARDEN HILLS e MEMORANDUM FROM: Joe Lynch, City Administrator ~ Nancy Randall, Associate P nne~'1 DATE: February 29, 2000 TO: SUBJECT: 1999 Year End Report Planninl! Cases The Community Development Department reviewed 23 Planning Cases. I have enclosed a table and map showing each planning case (The map does not show the two Ordinance Amendments). A summary of planning cases is as follows: 1 0 0 0 0 I 2 0 0 e 4 0 0 2 0 0 6 I 0 1 0 0 1 0 0 5 0 0 Code Enforcement During 1999, staff refilled the Code Enforcement files by address. The files were previously filed under property owner name. With the change in staff this made it difficult to review past code enforcement issues on a parcel without knowing who previous owners were. At the same time a Microsoft AccesS file was created to assist in the tracking of code enforcement issues. Below is a summary of Code Enforcement for 1999: e 2 12 1 1 13 2 6 7 16 13 6 27 3 2 The above include some complaints that after inspection by staff found no issues. Also some properties had multiple complaints such as rubbish and parking. e e . t; oj 8 ,~ c3 :Q ,~ I'-< "l::l Q "l::l .~ B ~ " '" "' " '" " " .n "' " .~ ~ " 1:! 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The Public Works Director feels that the final lift of pavement does not meet expectations, due to waviness, roller marks, and misadjusted water valves, The contractor is aware of the problem, but has not addressed it, . 1998 Street Improvements Final punch list items were completed for the 1998 street improvement project in 1999 and the contractor has received final payment. . Round Lake Road, Phase I (1999) This project went great until the very end when settlement occurred near the south end ofthe project and a hump in the road was identified near the center ofthe project. Other minor punch list items also need correction, The contractor submitted a request for payment #8, but the Public Works Director feels uncomfortable making any more payments until the project is complete, . Street Re- Rating BRW completed re-rating of all the City streets south ofI-694 in 1999 and will complete the northern section of the City in 2000, e . Miscellaneous The Public Works Department experimented with some minor paving of their own and overlaid a short alley, and a driveway around the south water tower. City streets were swept as soon as snow and ice melted and again in late summer. Crack sealing of City streets recently reconstructed or overlaid was accomplished, f 1999 Public Works in Review Page 2 March 10, 2000 e . Cleveland Avenue Railroad Bridge After many delays, the County has assured the City the Cleveland Avenue Railroad Bridge will be replaced in 2000, Sewer Svstem . Cleaning and televising of the third of eight sections of the City was started as part of a $200,000 project to repair an area of the City sewer system near the Lake Valentine Townhomes, Actual repair work should begin in 2000, . Lift station #3 near Siems Court on Lake Johanna Boulevard was replaced with a new station using current technology and works well. Replacement costs were approximately $70,000. Public Works employees provided the finish grading, sod and seed for the project. . Sewer lines previously inaccessible were cleaned using the City's new easement machine, which was purchased jointly with the City of White Bear, The joint purchase has worked fine to this point. . Several lift station force main breaks occurred on Highway 96 in 1999, resulting in wastewater spilling into wetland areas, MPCA was notified and kept current, and spillage was held to a minimum, No cleanup was required as a result. e Water Svstem . Breaks The City experienced four water main breaks in 1999, The most serious was an eight inch line on Highway 96, that had a hole about the size of a softball in it, and went undetected for an estimated two months. The leaking water followed a Highway 96 ditch to a culvert and made its way into Round Lake, A Public Works employee noticed the ground steaming in the area and stopped for a look. Public Works knew something was wrong as the City's water pumping station was running more than usual. . Meter Replacement The contract to replace or upgrade the residential water meters was awarded to Hydro Supply of Bums vi lie, Minnesota. All of the preliminary work to begin the replacement has been completed and the project is now commencing, A sump pump inspection will be done along with the meter replacement. Meter installers have been trained to look for illegal sump drains connected to the sewer system, e e 1999 Public Works in Review Page 3 March 10, 2000 . North Water Tower The City's north water tower was inspected by ABC Engineering in 1999, and found to be in good condition. A written report is expected soon, ABC specializes in water tower inspection and engineering, . Water Main Flushing All of the City's water mains were flushed in October, as they will be each year, Storm Drainal!e . Catch Basins The City continues to experience problems with the collapsing of poorly constructed catch basins, resulting in sinkholes around them, Public Works crews rebuilt approximately six of these in 1999, using pre-cast concrete structures wherever possible, e . Drainage Ditches The City engineer provided the City with a map of the City storm drainage infrastructure that identified problem areas in the system, The highest priority problem was a ditch in the McClung neighborhood, which was contract cleaned and regraded in 1999, Some culvert repairs and a new pond skimmer were part of this project, which is completed except for minor punch list items, . Pipe Failures Public Works crews corrected several pipe failures identified in the storm drainage report, . Grit Chambers Each of the City's four grit chambers was cleaned last fall using the City's new Vactor machine, These grit chambers will be monitored and cleaned at least annually, e ElIuinment . New Generator The City purchased a new 100 KW Caterpillar generator, capable of powering any of the City's fourteen lift stations in the event of power outages, This compliments the 1970's vintage generator the City already owned, The new generator came just in time as all fourteen stations were without power on one occasion and eight or more stations were without power on two other occasions in 1999, In these instances the old generator is setup at the City's busiest lift station on Ingerson Road and Hamline Avenue, and the new more compact generator is shuffled between the remaining stations as needed, . 1999 Public Works in Review Page 4 March 10, 2000 e . New Vactor The City purchased a Vactor brand sewer-cleaning machine, which works great. The machine flushes out sewer lines and sucks out debris at the same time. The Public Works crew has found many uses for the machine already, . Easement Machine The City also purchased a sewer easement machine in 1999, This machine uses power off the Vactor to get into tight quarters and clean sewer lines previously inaccessible, . Other Equipment The rest of the City's equipment is in good to excellent condition, as the Public Works Department has a policy to replace equipment on a ten year average cycle, depending on condition, e e n..,,'"" ," ;::: ,'" ''4 I" " .... _.." (, ,l} 1..~...~1ltt _~~ ft "1- :i , lilJ-.- . CITY OF ARDEN HILLS 4364 WEST ROUND lAKE ROAD ARDEN HillS, MN 55112-5794 THE I-35W CORRIDOR COALITION BOARD AND COMMUNITY DEVELOPMENT DIRECTORS WILL BE HOSTING AN INFORMATIONAL SEMINAR FOR CITY COUNCIL AND PLANNING COMMISSIONERS ON WEDNESDAY, MARCH 29, 2000 FROM . APPROXIMATELY 6:30 -10:00 P.M. AT THE SHOREVIEW CITY HALL, COUNCIL CHAMBERS A quorum of the City Council may be in attendance and city business items may be discussed. . PHONE: (651) 633.5676 · FAX (651) 633.7839