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Home My WebLink AboutCCP 03-27-2000 . . . FILE CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 AGENDA CITY COUNCIL MEETING, CITY HALL MONDAY, MARCH 27, 2000, 7:30 P.M. THE REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY (EDA) HAS BEEN CANCELED. City Philosonhv To provide a basic and necessary scope of quality services through the innovative and purposeful use of resources. 6:30P.M. 1. Call to Order 7:25 P.M. 2. Recess 7:30 P.M. 3. Reconvene for Regular Meeting Agenda 7:30 P.M. 4. Approval of Meeting Agenda 7:30 P.M. 5. Approval of Minutes a. February 28, 2000 Regular Council Meeting b. March 13,2000 Regular Council Meeting c. March 20, 2000 Council Worksession 7:45 P.M. 6. Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its nonnal sequence on the agenda a. Claims and Payroll b. Parks and Recreation Committee, Chairperson Appointment PHONE: (651)633-5676 . FAX (651) 633-7839 7:50 P.M. 7:55 P.M. 8:25 P.M. 8:35 P.M. 9:00 P.M. o:~l:k.,. /<..-, '. . ...-.,~ '" 7. Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of lbe specific item being addressed to the Council. To altow adequate time for each person wishing to address the Council. we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting. or as bench copies, to allow a more timely presentation. . 8. Unfmished and New Business a. Planning; Cases 1. Case #00-12, Lawrence Erickson, Rear Yard Variance (Continued from March 13th meeting) 2. Case #00-14, Chuck Mertensotto, Comer Side Yard Variance (Continued from March 13th meeting) c. Parks and Recreation Department, Adopt a Flower Garden and Day in the Park Celebration, City Council Participation d. Parks and Recreation Department, Adopt a Flower Garden, Office Staff Participation 9. Administrator Comments 10. . Council Comments and Committee Activity Reports 11. Adjourn The above times may vary depending upon length of issue discussion. I\BDS-OIISYSIUSERSISHEILAICOUNCILIAGENDASIREGULAR\2000IR03-27-00.Doc . MAR-27-00 MON 10:58 AM . C~ B II B . . -', .,.,~ B [~ P.03 c- ~~ c5" ~) (\. :::e:-S~ ~ ~ P- __ ~ ~ ~ 5> . . . MAR-27-00 MON 10:58 AM ....'/ .... . . B D . p, 02 . .~ ,~,- . . t\ ~.~ .. ~ '-' I ~ ~ ... - ~ D ( " .. ~ ~ '.. ~ - MAR-27-00 MON 10:58 AM r I ~ I P,04 "0 >:::t> -10 cOs Il:l...... t:Q t: Il:l~ J;:. .c. OQ'l '- O! Q) ...IJ. C) -J O'$> i-f! \ 03/23/00 THU 15:16 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION In ST. TIME USAGE T PGS. SENT RESULT .-. , - -. City of Arden Hills IgJ 001 ********************* *** TX REPORT *** ********************* 1893 6123701378 BRW, INC. 03/23 15:15 Oi'OO 3 OK 03/23/00 THU 15:17 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT .-. ...... - .. City of Arden Hills 19J001 ********************* *.. TX REPORT ... ********************* t894 6461220 KMWB WB23 MPLS M 03/23 15:16 00'49 3 OK 03/23/00 THU 15:05 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT - ..... - . City of Arden Hills ~001 ********************* *** TX REPORT *** ********************* 1890 2279371 03/23 15:04 00'41 2 OK 03/23/00 THU 15:04 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT - -. . City of Arden Hills Ig] 001 ********************* *** TX REPORT *** ********************* 1889 4810551 03/23 15:03 00'40 2 OK 03/23/00 THU 15:03 FAX B12B337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT - -. ~ -. City of Arden Hills ~001 ********************* *** TX REPORT *** ********************* 1888 B33384B 03/23 15:01 01'17 2 OK 03/23/00 TIlU 15:01 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT -- . CIty of Arden Hills ~001 ********************* ... TX REPORT ... ********************* 1885 6t24219511 03/23 t5:00 00'49 2 OK CHY of i\rden Rills 03/23/00 TRli 15: 00 Fi\X 6126337839 $$$$$$$$$$$$$$$$$$$$$ *** TX REPORT *** $$$$$$$$$$$$$$$$$$$$$ TRi\NS1,uSSION OK 1887 6339550 TX/RX NO CONNECTION TEL. CONNECTION ID ST. TillE liSi\GE T pGS. SENT RESUl.T 03/23 14: 59 00'42 2 OK - -.- - ., .- .. .,- ..... I - 03/23/00 THU 14:58 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT - ...... ...... -. City of Arden Hills I4i 001 ********************* ... TX REPORT ... ********************* 1886 6286833 03/23 14:57 00'55 2 OK 03/23/00 THU 15:06 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT ~ -. - . CIty of Arden Hills IaJ 001 ********************* ... TX REPORT ... ********************* 1891 4821262 03/23 15:05 00'55 2 OK ... ~ CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 AGENDA CITY COUNCIL MEETING, CITY HALL MONDAY, MARCH 27, 2000, 7:30 P.M. THE REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY (EDA) HAS BEEN CANCELED. City Philosouhv To provide a basic and necessary scope of quality services through the innovative and purposeful use of resources. 6:30 P.M. Call to Order I. A CLOSED EXECUTIVE SESSION IS SCHEDULED AT 6:30 P.M. TO DISCUSS UNION NEGOTIATIONS - ...... 7:25 P.M. 7:30 P.M. 7:30 P.M. 7:30 P.M. 7:45 P.M. - -w 2. Recess 3. Reconvene for Regular Meeting Agenda 4. Approval of Meeting Agenda 5. Approval of Minutes a. February 28, 2000 Regular Council Meeting b. March 13, 2000 Regular Council Meeting c. March 20, 2000 Council Workscssion 6. Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. a. Claims and Payroll b. Parks and Recreation Committee, Chairperson Appointment PHONE: (651) 633.5676 . FAX (651) 633.7839 7:50 P.M. r. 7:55 P.M. 8:25 P.M. - 8:35 P.M. '. 9:00 P.M. 7. Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 8. Unfinished and New Business a. Planning Cases 1. Case #00-12, Lawrence Erickson, Rear Yard Variance (Continued from March 13'h meeting) 2. Case #00-14, Chuck Mertensotto, Comer Side Yard Variance (Continued from March 13'h meeting) c. Parks and Recreation Department, Adopt a Flower Garden and Day in the Park Celebration, City Council Participation d. Parks and Recreation Department, Adopt a Flower Garden, Office Staff Participation 9. Administrator Comments 10. Council Comments and Committee Activity Reports II. Adjourn The above times may vary depending upon length of issue discussion. \ \BDS-O t \SYS\USERS\SHEILA \COllNCI L \AGENDAS\REG ULAR\2000\R03-27 -OO.DOC . DRAt' . Mll'ltl1'ES C11'"\' of ARDEl'll11LLS, ~n~l'lES01'A C11'"\' COl.ll'lCIL ~EE1'Il'lG FEBRtlAR"\' 28,2000 ,," ,.,.. . ^RDEN U1LLS CITY COUNCIL Cn"""'E1\S , . , CALL 1'0 ORJ1ERlBOLL CALL ,>><>""", <0 duo""" ",d ,ot'" ,,,",,,,f. ",y" U- '<0"" ,.'ed <0 "do< "" ,ogu'~ City Council meeting at 7:30 p.m. ._' ,..y'" D""''' 'ro"" C""""",o",bd' U"diY AP"""",,\Q, D.,,;d-' Gregg Larson, and Lois Rem. Absent: None. N" ,"""" ~"" 0" ^,,,,'n'_" Ju<' LY"'b; ,~,-, .nd R,,~,ti,,'D""'''' 'fb<>'U" J ",,"~, fi~ ChidD'" "h"id, D'l'U" V'" Chion," U"",,,,o, D"",d #\ fUO Chi" son- ",und<, ",d R,,,,,"ng so-" C~'" W,rth e ~ "On ON' c_""on"" Ron ",,,ed "'" cnU,,,,,,,,,,bct AP""" ""'" ",on"" ",,,,tion . '" ,d"" "'" ..onila 'n'." f ,b""'" 2R. 2()(JO, "gulo< cn> e"on'" "",u'" "'" motion carried unanimously (5-0). AffROV AL OF MJl'ltlTES A. FebruarY 14,2000 Regular council Meeting o,,,,,,,,,,,,,,,,w G'"" ~q".ed ,,," f"n,,- ",,,,,,,on' .,gd,5' ",.."ph' ".. ",d ,"01'" """ y"" of ",0" """, \4'.llllO ~ . . ." ..g' 8, "",..,ph' "H' ,u"~,,d en"~ en' s<"" ~ '" ""n" . . : ...' 16. ," ,on""h' ".. '" """ en' _"""", f!<Jlh" fio'" ,"0 ei" pro"",,,." p ,,, Coudi\io' #\3' ''f "". ,qui'"''''' '" ,h< _w "f n"" uo" b'''''- ,bin"" n' "'" ,:.. ';d ~~, ."" of en' ,,,,,,i, en""" '" ",;dud "'" ""'" on "''" "d~ of'"' """" fields." ,,g' J9. ,n _"b' "Ho in"- "'" b' h'" "" en"""'" f>Y.'ll'" ",d f,ll ' , ." , 0 26 '2' """",b' ",,,,y" Pro""""" ,b" bo - "~""- ~ "'" q , dll" impending resignation of Ms. Ran a . eo_,,,,,,,,,w """u <<,\",,", ,h< f"no';" on.""'''''''' . 1',,,, 3, 4' -""ph, -fi", '-I""n <lid ""'I", "1_ 1_ . . ." ""'. 4, 6' -pic "'" C;'y Co,,,,, fONI" 621 Eo_", "" . Cros, A. _;, . . . ' ""'. 9, 2" _Ic "'" he '.>old """" ..,.. g""'r '.>old 0",,,, ""'~d . . ." p"". 14, 3" """"",,", "... H, - '_"'<<I .., "'" .. """"""f ","" '" . . ." """" 25, 7' -waph, "'" "''"' '" d~ld", 'pon by.. d_" I, o,do, fo, 1!1" "'~'" . , ." Co""",,,,,,,,,,, R.", ""_ <b, folloWIng 00_,,, ARnEN I1IU,S CITy COiJNcn. - F'Ea.UA./<y 28,2000 "~"".. '..-."'1 ". '''''r a }j ii,?! !?;I~ rL., Uu\"g""\1j . 2 -- MaYor Probst requested the fOlloWing corrections: """" 15, J' _Ic "'" fo, ". "-og '" '" """'" ""'- .. @Id_ ... Ci<y tra1l!tenllJS cOurts. " MOTION: P""" 26, ,. """",Pic "II1'Yo, Pm"" __ .., M,,", T"""", Will '" '" "" CI", 0, '''_ 22, 2000. II, ..."",,,, "'" """,, Co"" Will '" "bnriu;"g 00""""", """ <b", Ire "" '- ""'''' "'" fo_ 00"'",.,. ~ '" '"-'" m "" Conn",. _ p"". 26, 10' -ph, "111",., Pmh., "'i!>! "'" .. CI", of A"", IIIn, "" ~""'. . ." C",,"'_"" Gnw "'''oj "'" CO""'I"-",, Apll'o_ _""'" .. """0, m ,,-~ .. "'""""' of"" F.""",,, 14, 2000 """"~ CO""',, ....... ~ amended. The motion carried unanimoUsly (5-0). . CONSENT CA.L~ A.. B. C. Claims and Payroll Electrical Inspector COntract R.enewal Pnhhe IV 0," n."."n,,,, A ''''''m."", "" aM"""" F",~"",,,,, Po-., ~"'" , '=1""", 1i()0-13, "'""""""",,, CO""',, T_, '''''''_ PI", '=1""0' 1liJQ.14, App.""on fo, Co",""""", no,,,op,,,,,,, Blm' Gnw Anion "'_ "'* hnpm-"", Pmj", , '=1""", 1liJQ.15, A",""""" fo, Co""""",,,, _I",,,,,,,, BlOck G_ Old fIigI,,,,,,,, # 10 Waterrnam Improvement Project D. E. F. MOTION: ""yo, Pm"" "",,'"'''' lfu", 4D '" "'"'''oj """ 00",1_ ~ I""" 6D " '" "'" 'ngg", '" additional ConSideration. 0.""'_"" '"""'" m_ "'" C_ihn"""" Ap."""", _""""" "''''''' m 'Ppm,. "'" Co",oo, """""'" ~ __ " "'"'o~ I""" 4D """ In on"",,,,,, ""-on of"" ''''-ny dm_. 00_", -In. . D'-'~.' fl, U;;;-, \ 'Ki~ial 3 . ARDEN HILLS CITY COUNCIL - FEBRUARY 28,2000 c,,",,"m,m,,"' "<",' ""wi b, <>lk'" w"h M'. L,n,b ,bou' bon 4C md wanwl 'u no" ", C,,, m" ,,~, <u p" ,b' ,,"ting b~l<h~ up f~ ,^Io in ", "diun. M"~ prob< ."ced if "', would change the action. councihnember Grant stated he is unsure. M' L,nob ,,,wi ", prim'" ""~"' " ", pu"b~' un"" ""I<h~ whi,b " no' ronting"" upon the resale of the existing backhoe owned by the City. The motion carried unanimously (5-0). ~ . rlJBLIC COMMENTS- M.,m prob< in"'wI ,b'" '-'" w rom' fu_d nnd ,,,,,,"" '" C,,",'" un m, ,- n" alreadY on the agenda. There were no public comments. UNFINISHED AND NEW BUSINESS A. l..k' ',h.... V ,'un'~' Fi" D"'''unon' In,,,dudion ,rFi" CbidD'V' Schreier, and Station No.1 Chief, Scott Brandt M' L,nob ,,,,,d h' b'" in"'wI ,h' Fti' Chi,f ond gWiun #\ FtiO Ch'of <u ,tton' ,h' m,ding <un'''''' H' n'wI '" Fire D'P-"" h" g"on tire "",",'" ", 1999 ,0< ,nd repurt m' ~k'" if the Council had any questions regarding that report. D'" gd,,'d. FtiO Chiof. in"""u"", him"" ~ , ,ix-,o< m,mbd ,f ", Lnk' Ju""",,, V ulno"" ,ti, D",,,,'m'" nnd n,wl, ,,""" Chi of. md """,,,, ", Ma'''' nnd Cu,",'" fu< ,,,,,ing "om "", m~ting <un'ghi H' ","Ug"'" fm no' ",,,,,;ting "', 'n"""uct'un "un. Im"xp",",'" "'" "'" b'V' h~n 1m" ""hing up un <bing" H' intt,_d Tim Buobi" M ", ~w D'P"" Chiof md Srob Bum'" M '" ,",w" """'" g",tiun #J ,tiO Cbi'f. ,tiO Cbi,f g,bre'" nowl ,b" M'. B,nnd' bM "",,,, ,n ", Fire ""ff 1m ,pproxim.'''' ""on "",. ,tiO C'b"",hi,'d """'" h' b,,,,,,d "'" ,,,,,,,,Wi,,,,,n, 1mV' 'mpro"d nnd """ ",on' p,,,,,m' for the Fire Board to work with City staff. 1)<P"" Chid B'Wl" ,_ h' 100'" r-"" ,u w"king wi,b ", ,tiO Bumd m' C,,, uf Anlun Hills, and hopes they can improve on communications. S "tion #l ,tiO C~iof B<"'dO ""ttd "'" w\ill e h' " neW <u "i' ",,'liun. b, b,li'''' hi> bM "" ,f the best to teach him what to do. M"O< Prob,' ,....", be "",,,, wi" Fti' Cbi,,,,b"'" ""," '" )999 yo< und ""ort whi,b noted a significant change in response time. ,tiO Chi,fS,hrei. _, ,W ", re'P''"' lliUe "Pl""'''' <u ha" ine_'" H' ,,,,I,,,,,, "" 'M< yo<. ", Fire D'P_un' i,iti'''' , "",,, ",pon" ,,,on~ If' fire ,oo \ i, """v'" b" "," " no 'nd,,""un of ,",0," " fire 0< ""m'" no' " ,,'" un",,,un'Y. '" ,tiO D"'-'" """ ro""" """'" uf wi" ligb~ m' ,bun. ,tie Ch,d s,bre~' .,wI "', ron"'" re''''''''' P""'" " ",ing -' in ", oon"'" ,f publie ""my. wbi,b m"" ' ,Iuwcr re"- ,im', . . E" Chief S'h"i" "p"",,,, 'bm <h, "pP" indi",," "w, J ph""" '" m 'w" w'"'h """" Di,,,,,,, ""ive, "" "n ~d~, gpipg" initi,w <h, '",1 '" "" L<k, Job_ Pi" D_, ~, ""'mU" """ ","OM t, ,,"1 n" i, ili, tim, ,,,' '" ""i, "'''" Wh,,, '" "",i~, ili" i, ~,""ly ili, tim, Di''''''h ""i", ili, ,,"1. H, "'pl""d ,,",, Di''''''h only d"" ip ""01, """",. How",,,,,,",, "p" b"" CP,,_, ip tlro "p,,,, whi'h win "'ipg d,,," "'po"" tim, by M m"h M rop "'""''' "", ',"1. Fi" Chi'f S'hmi" ""'" "'" ",ey ~nld h,ve 'm',b more accurate record in Yeat 2000, as they have had in the past. A '''"P' imp~, ,p <h, "''''"~ tim, i, <h" "'~ey Di''''''h w~'''' '" "',,, "" ,",0,,"' of . m'tim,. I, <h, pa" """" fi" ""1, """ WOol' ""' R"""y Di,_ fm <h, tim, ,f ""1, "" units on the scene. However, now they fax that information to them. ARDEN HILLS CITY CotJNCIL - FEBRUAR Y 28, 2000 D{i(AFT . 4 .. M,yo< Pmb. Pot", ili, "PlTmg P'"'''''"' "" do,," ~d ipq,,",, rog~dirg "'" pro,,,,,,,, '" ~hi 've fun ""'Pg",. F rr, Chi, f Schmiel """" ",,,,,,, PPm """' "" "ill do "" ~d ""i"" "'" ""y coPtip" "'milm"t H, "P''''''''' <hot if <hey '~', gel ,"" from AI,,, Hilh, they = gel iliem from ,"""""w whi'h Mm.," ""ryOp,. H'''MOOf ihi" ",ey b,ve ",,,,,,,, '" "'pPOd '0 "U, "'<ho", probl'm" "" ,,"'"~ re,popoo,. H, "pI"",,,, <h,y "" 1PO~pg 'PO'''"" Y fo< fire figbkn "" '''' ilie .PIT ''''I i, ""<hi'g '0 be ~<ri", ""'m " ihi, ',,"e. Fire Chi'fS'h"i" ~pl_ "'" 'Il<" "" fin, y,~, ",,,tiop i, PM", gPOd. Tbey POw"", 63 people between fOur stations with a goal 0[70 people. CO~d,,"'mbe, I~"o ~'" "'" ooe ",",g mi"mg i, ",e time be_p wirep "" '",1 "'"'" " Di'"",'h ~d wirep "go" '" Ib, Fire """",,",PI. H, ","'" "'" timirg i, impo",", '0 ,,"ow . ,"0, ~ =11 " how l~g " "',' Ib, Fire D,p""",,, '0 "eprunJ. Co~,ilmem",,"-p '"'''' if there is a Way to inclUde that information in the report. Fim Chi'f S'hmi" "'''' ire woold "'"' '" G,,,, C01,,,,,", " Rom"y C,~1y Di'p"'h '" ,~ if ihi" iofo,,",tiOp ~o "" 'I'" ip,o ",err repo". H, "'P''''''" Ib, ~"""' report i, ~~rtJiog m State guidelines relative to information it contains. CO~'i"",,,"bel I",po """" how" i, ,,"owo """ '" ,,' ",p~, wi", ligh" ~d 'i"",. Fire Chi" S 'hrei" '"'''' ilwmild "" b"", ~ w"" Di ''"''h h~ told tire,,,,,,,,", ili"ire",",,,",~, ilie Rom~y CP~~ p'li~ om,"" '"'"""'rg Ib,,, i, no prohl'm ~d "roo,,"e "'_ i, "PP<OPri,w, 0< wh~ Fire Dc""'m~, "afT ",",,, ~ tlro ~_ "" d"""""", " i, , moti" response situation. Fire Chi'f Scltrei" exp1""", ",,, wheo Ib're "" ligh', ~d ,irem, P'bli"""" i, imp~"", eo . <hey w", '0 be '"co "'em i, , ,,", ,",,'g_ """ tlroy""po"" C'd, 3 (ligh', ~d ''-J C'~'i,,"'mbe, L",~ ""'d if",,,,, "''' b~o ~y _ ""eo Ibe Fire De"""",,, h& '=i,,,, ,,"1, ,,,,,, !him "'hOpld 1m". Fu, Chi'fScltr"" ,,,,,, "" timiog h& "'" g~d~, <h, bigg,. ihirg Ibey find i, <h", wireo ""opl, h,ve , fire, "m,"'k ""m, mpch '~g" '0 Ib"",. He ""'" <h,y h,,, mk", whoP tlro ~11_ pI_ POd "'PO' <h,y ","" wIihi, , "'"'ow of fi" '"",,, ""~Io., from "" tim, Di''"''h i, '",I",. Pire Chief Scltrd" "'''' <hey "" ,"y ""eoti~ '" "" timirg from Di'p'''h ~d if",ey re'l <h're i,,, PlObI""" ""y imm,,",",, CP"'~''''. CpI"",~. He '''''''' h, h" '" wi,",,~, ~Yihirg h, ~",d "eotif, m" coPC,,",. , . . . ARDEN HILLS CITY COUNCIL - FEBRUARY 28, 2000 DRAFT 5 Councilmember Grant asked Fire Chief Schreier what he considers as the biggest challenges and opportunities. Fire Chief Schreier stated he sees the biggest challenges as the day-to-day work which they can handle but becomes more involved due to OSHA and other regulations. He stated that looking to the future, in this year alone, challenges include keeping the "ship" running, improving communications, and addressing administrative issues with the cities. Fire Chief Boehlke stated the staffing issue is not a worry but every year the number of fire calls increases and training requirements change so it is difficult to keep anyone around for 20 years. He stated it is not possible to look down the road 10 years and determine what will be required but the Lake Johanna fire fighters put a lot of time into education, training, and responding to calls. Fire Chief Schreier stated he sees their opportunity is to build relationships with the cities, noting a long range planning committee just started with new members so they may have additional information in several months. Mayor Probst extended the Council's appreciation for their work on behalf ofthe City. B. Ingerson Neighborhood Road Improvement Design Review Group, Appointment of Members It was noted that the City Council appointed Linda Swanson to chair the Ingerson Neighborhood Road Improvement Design Review Group at its February 14, 2000 Council meeting. Ms. Swanson was authorized by the Council to work with interested residents and submit a list of five residents to serve on the design review group. The letter from Ms. Swanson was noted, which indicated her list of recommended members for the design study group as follows: Terese Cain, Richard (Dick) Hanson, Christine Peterson, Linda Swanson, and Yvonne Wilken. It was noted that one member from the Planning Commission and one member from the Operations and Finance Committee have yet to be determined. Councilmember Rem advised that Mr. Nygard from the Operations and Finance Committee indicated he would be happy to participate. Councilmember Larson noted that the Planning Commission had yet to meet this week so a participant had not been determined. He pointed out the scheduling conflict with caucuses on March 7, 2000, and advised that the design review group meeting had been rescheduled for March 21, 2000, at 6:00 p.m. at City Hall that was the earliest available date. MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion to appoint the following persons to the Ingerson Road Improvement Review Group: Terese Cain, Richard (Dick) Hanson, Christine Peterson, Linda Swanson, Yvonne Wilken, and Mr. Nygard. The motion carried unanimously (5-0). Linda Swanson stated this had previously been referred to as a "task force" but now is indicated as a "review group." She inquired as to why and when this change was made. . D'.""... " y . r';. r;<<:~ /-- ".; _ f~..v:. ~ k4.~ II 6 ARDEN HILLS CITY COUNCIL - FEBRUARY 28, 2000 Mayor Probst explained that this change occurred two weeks ago. Ms. Swanson stated she believed it was never accepted by the Council. Mayor Probst explained there was an action by . the Council two weeks ago to move ahead with the recommendations. He asked Ms. Swanson if this was a major issue. Ms. Swanson stated it was not a major issue but she wondered why it was changed. Councilmember Larson stated the change was in Mr. Lynch's memo as part of staffs recommendations. Ms. Swanson stated she believed there has never been a Council motion to accept the recommendations in the memorandum. Mayor Probst stated the Council took two actions that evening Councilmember Larson read the meeting minutes relating to this item, indicating the "group was originally declared to be a task force, however, it is generally the expectation that a task force will function for some length of time, but eventually work itself out of a job. A proper title may be the Ingerson Road Improvement Group. This would signify that the group's main focus is the Ingerson Road Improvement Project, and is limited in a time frame to bring forth a recommendation on that subject only." Mr. Lynch read the motion as contained on Page 10 of the February 14,2000 Council meeting . minutes which indicates the "Ingerson Road Improvement Review Group" He noted it became that name as part of the motion. C. Resolution #00-16, Adopting Revised Sanitary Sewer Rates, Including Year Two of Senior Rate Adjustment Phase-In Mr. Lynch noted that at the December 14, 1998, regular meeting, the City Council adopted Resolution No. 98-79, "Revising Sanitary Sewer Utility Rates Effective January I, 1999." The impact of this action was to increase the senior rate flat charge and to decrease the other customer rates. The increase in the senior rate resulted from a staff recommendation to phase in a seventeen percent price increase over a three year period (1999-2001) to accomplish the objective of having a senior sanitary sewer rate reflective of average water consumption (67%) compared to other residential customers. Mr. Lynch stated staff is also recommending a reduction in the residential and non-residential sanitary sewer rate due to the continued reduction in processing costs from the Metropolitan Council Environmental Services Division (MCES). He noted the summary contained in the proposed resolution. Councilmember Grant asked if the rate change is only for year 2000, and that the year 2001 information is being provided for informational purposes. Mr. Lynch stated that is correct, assuming the Metropolitan Council does not raise its rates. . e . e ARDEN HILLS CITY COUNCIL - FEBRUARY 28,2000 7 n q-~ 1:"\':; r.~ ~ i!~"'\~ I MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to adopt Resolution #00-16, Resolution Revising Sanitary Sewer Utility Rates Effective January I, 2000. The motion carried unanimously (5-0). D. Resolution #00-13, Metropolitan Council Transit Restructuring Plan Mayor Probst stated that he has no problem with the transit restructuring plan but would like to add a third item indicating the Metropolitan Council needs to look at its restructuring and see how it aligns with the affordable housing initiatives. He noted this has been strongly suggested by the Metropolitan Council and yet they are pulling service out. Thus the two policies are not congruent. Mayor Probst stated he would like to add this third comment to make sure the affordable housing policy and initiatives coincide with transit initiatives. He asked Mr. Lynch to provide amended language. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to adopt Resolution #00-13, Resolution Approving and Adding Comment to the Metropolitan Council Metro Transit, Sections I and 2, Restructuring Study, as amended above. The motion carried unanimously (5-0). Councilmember Aplikowski stated that at a future meeting, she would like to discuss affordable housing and obtain everyone's viewpoint. Mayor Probst noted the City of Arden Hills has essentially deferred to the development of TCAAP to deal with that issue since, basically, the city is built out. He noted since that "day will be dawning" fairly soon, it would be appropriate to come to grips on what is meant by "affordable housing." ADMINISTRATOR COMMENTS A. Park Maintenance Employees Mr. Lynch reported that the Park Maintenance employees have petitioned to join the contract of the Local 49. He stated he, Mr. Moore, and Mr. Stafford will meet with the union business representative to begin discussions on how and when that happens and will provide information in written form as it becomes available. Mr. Lynch reported that he has requested that two Public Works employees, Mike Schifsky and Fred Reed, attend the March 13 City Council meeting to be recognized for their improved safety for snowplow operations. Mr. Lynch commented that regardless of whether they receive an award for this effort, he would like them to appear before the Council and be recognized for their efforts. The Council agreed. COUNCIL COMMENTS Councilmember Grant announced that the Parks and Recreation Committee would meet on February 29, 2000, at 7:00 p.m., to review the Tony Schmidt Park project and proposals for Ingerson Park. ARDEN HILLS CITY COUNCIL - FEBRUARY 28, 2000 DRt\FT 8 Mayor Probst asked Councilmember Grant to bring forward the issue of openings on Ramsey County Commissions and to inquire if any commissioners would be interested in serving. If interested, the Council could forward that nomination. e Councilmember Larson reported that the Water Quality Task Force meets on February 29, 2000 to continue their work on recommendations to the City Council. Also, the Planning Commission will meet on March 1,2000 to review four variances and take another look at the idea of having a variance procedure that is handled administratively rather than by the Planning Commission and Council. Councilmember Larson noted the question raised at a Council W orksession regarding utility rates and the Finance Committee. He asked when the Council took up that issue and assigned it to the Finance Committee. Councilmember Aplikowski stated she believed it was assigned several years ago but she did not know if the Council formally charged them. Mayor Probst stated he believed they were formally charged last year or the year before when the Council did some restructuring of the committees and shifted the appointment time from January I to follow the March retreat. Councilmember Rem suggested, since that Committee has substantially changed its format, that it may be appropriate to assure the current membership knows what it has been charged with. . She agreed there is a feeling of uncertainty on how many public safety and fmance issues they are to be working on or if they can split their interest. She suggested, since that committee has been put together out of two other committees, it would be appropriate to restate what it is the Council thinks they should do. Councilmember Larson agreed that, perhaps, the Council should have that discussion again. Councilmembcr Aplikowski stated they have looked at the Assessment Policy for three years in different forms and did come forward with a recommendation to look at the comer lot assessment. Councilmember Larson stated he is talking about the senior utility rate issue and suggestion to try to tie sewer rates to water use and to have a fair basis on how the City assesses sewer rates. Councilmember Aplikowski agreed with the need to provide more specific direction. Mayor Probst suggested the Council do this with the entire Committee list, not just the Operations and Finance Committee. Councilmember Aplikowski stated the City Events Task Force would like to know who leads the Crime Watch Groups and Neighborhood Groups. Mr. Lynch stated there are captains for each Crime Watch Group and that Ramsey County would have that information. Councilmember Aplikowski stated she also wants to reach the Neighborhood Groups. e , e e . ,- ARDEN HILLS CITY COUNCIL - FEBRUARY 28, 2000 DRAFT 9 Councilmember Aplikowski asked about the progress on the Town Hall meeting and how it will be communicated with the residents since the newsletter cannot be used and it is to be held in about four weeks. She also asked who will be attending the groundbreaking ceremony and what the schedule of events would be. Mayor Probst stated he will make a few remarks and if it is not felt four weeks is long enough, it could be rescheduled for a few weeks later so the newsletter can be used. He noted that mailings may be needed if the newsletter cannot be used. Councilmember Aplikowski stated invitations have been mailed out in the past. Councilmember Larson noted the Town Hall meeting is to be held on April I and asked if the groundbreaking will be the same day. Mayor Probst stated staff sent a mailing to the military inviting them to the groundbreaking but there has been no response received yet. Mr. Lynch stated the invitation was mailed last Friday mormng. Mayor Probst stated if they agree to come to the groundbreaking ceremony, it would imply things will fall into place. He estimated the earliest construction could start would be in June and noted the Army indicated they would have fee title in May so that would provide one month of leeway. Councilmember Larson agreed this is an important event and there should be enough plarming to assure it is a good event. He stated it would be nice to have Congressman Vento in attendance with advance publicity so more residents could attend. Mayor Probst stated that, given the trials and tribulations with this project, he believed there would be a fair amount of publication from the newspapers. He agreed if a number of dignitaries are desired to be in attendance, perhaps they should be called and a common date determined. Councilmember ApIikowski noted that events like a groundbreaking are usually photo opportunity media events. She stated the people at the Town Hall meeting would probably not attend the groundbreaking unless they are transported by bus. She stated she believed it would be all right to schedule both events on the same day but having the right people at the groundbreaking is important. She noted that Congress will still be in session on April I , 2000. Councilmember Aplikowski stated her support to maintain the Town Hall schedule on April 1 ,t since Saturdays are busy and difficult to schedule. Councilmember Larson stated it appears Councilmember Aplikowski supports having the April I Town Hall meeting but to reschedule the groundbreaking to assure dignitaries are in attendance. Councilmember Aplikowski stated that is correct since the City will want to have dignitaries in attendance. She stated that usually the architect and contractor also attend. , ARDEN HILLS CITY COUNCIL - FEBRUARY 28, 2000 DRAfT 10 f Mayor Probst stated he has announced a spring construction very boldly at the last three Town . Hall meetings so he would like to be able to finally demonstrate that the City has "made it" and the project is moving ahead. Councilmember Rem stated she has concerns about setting the date for the groundbreaking if it has not yet beenleamed from the military that the City can be on the site on that date. Mayor Probst stated the City has received a written confirmation that the City can be on the site by that date for a groundbreaking and that the event could even be in March if the City desires. Councilmember Aplikowski noted the Town Hall meeting is scheduled for April 1 with the bulk of the meeting to be held in the Great Hall from 8:30 a.m. to 10:30 a.m. and then the audience will move to the general area for booth visiting and gathering. Mayor Probst suggested the meeting start at 9:00 a.m. He noted that last year the Ramsey County Sheriffs Department conducted dog demonstrations afterwards which were attended by quite a few people. He asked if April 29th is a more comfortable date for the groundbreaking since the newsletter could be used as a means of communication. He noted that a postcard mailing could also be considered. Councilmember Larson agreed that the groundbreaking will be a photo opportunity and it would be nice to have dignitaries in attendance. However, he likes the idea of having residents feel they . have an investment in it. He stated he likes the idea of inviting residents and giving them the opportunity to attend and see the beautiful new site for the City Hall and make it more of an event. Mayor Probst stated a tent with refreshments could be considered. Councilmember Larson stated it would be a sure way to get more people if the Town Hall meeting and the groundbrcaking ceremony were held together. Mayor Probst stated he believed the Town Hall attendance would be better if it is held at Bethel College. Councilmember Grant stated the City wants to assure residents are notified adequately so they attend the groundbreaking ceremony. He noted that a later date provides more time to advertise, encourage involvement from the community, and "iron out" any possible issues with the Army. Councilmember Larson stated his support to hold the Town Hall meeting at Bethel College, given the nUI1lber of organizations and people who participate. Councilmember Grant asked if the groundbreaking ceremony has to be held on the same day as the Town Hall meeting. Mayor Probst stated it does not, except that is his personal preference for reasons already stated. Councilmember Aplikowski stated letters need to be sent to dignitaries if they are going to attend. e . t e . e ARDEN HILLS CITY COUNCIL - FEBRUARY 28,2000 DRAFT 11 Mayor Probst stated he would rather move the date back and take advantage of the opportunity to make a formal armounccmcnt but he does not want to delay the groundbreaking too long because it then conflicts with vacation schedules. Councilmember Larson asked about looking at the National Guard facility for the Town Hall meeting since they could see the groundbreaking site from that building. Councilmember Grant stated he is not sure he will be available on April 29th. Councilmember Aplikowski stated her preference to hold the Town Hall meeting on April I st along with a symbolic groundbreaking with whomever is available and to then hold a more formal groundbreaking later when dignitaries can be scheduled to attend. Councilmember Grant noted the Town Hall meeting provides an opportunity to publicize the groundbreaking event if it is held later plus the publications can be used to advertise the date. Councilmcmber Aplikowski noted that, perhaps, a different crowd would attend the Town Hall meeting since it is being held in April instead of January. Councilmember Larson agreed that it might be better to use the Town Hall meeting to make the armouncement of the groundbreaking ceremony and the date it will be held. Councilmember Aplikowski stated her support for that suggestion and noted that a potluck lunch could be held after the groundbreaking ceremony for former Mayors and Councilmembers. Consensus was reached that the Town Hall meeting will be scheduled for April!, 2000, at the Bethel College Great Hall with direction to staff to send out a mailing and continue to look at dates for a groundbreaking ceremony and when people can attend. Those to be invited will include Congressman Vento, Senator Grams, Army representatives, former Mayors and Councilmembers. The Council will make a decision on the groundbreaking date at the March 13, 2000, Council meeting. Mayor Probst stated he is pleased with the letter regarding staff assistance on the watermain break. He asked Mr. Lynch to send his compliments to Dwayne Stafford and his staff. Mayor Probst noted the upcoming consideration by the Plarming Commission on Planning Case #00-14 involving a front yard variance which staff recommends for approval. He noted that this variance, if approved, would put the deck very close to the front yard right -of-way. Mayor Probst stated he is not sure why that is the requested location but the Lake Joharma Boulevard right-of-way may be an issue in the future if it needs to be rebuilt so he wants to be sure that issue is addressed at the Planning Commission meeting. Mayor Probst advised that he will be vacationing the week of March 20, 2000, and not be in attendance at the worksession. ARDEN HILLS CITY COUNCIL - FEBRUARY 28,2000 DRAFT 12 ADJOURN MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion to adjourn the meeting at 8:42 p.m. The motion carried unanimously (5-0). Dennis Probst Mayor Joseph P. Lynch City Administrator NOTICE OF MEETINGS The next regular City Council meeting will be held Monday, March 13,2000, at 7:30 p.m. at the Arden Hills Council Chambers. f e e e ~ e . e {,~ CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 03/27/00 COUNCIL MEETING CLAIMS PAID SINCE LAST COUNCIL MEETING (03113/00) PAGE I OF 3 ,',(101(;,#' Ii' :I!li\iI$!t~I 17344 17345 17346 17347 17348 17349 t7350 t735I 17352 17353 17354 17355 17356 17357 17358 t7359 t7360 I736t 03/10/00 03/14/00 03/14100 03/14100 03/14100 03/t 5/00 03/t5/00 03/16/00 03/16/00 03117/00 03/17/00 03120100 03122/00 03122/00 03122/00 03/22/00 03/22100 03122100 MRPA DCA Inc, Affmi Plus Federal Credit Union leMA Retirement Trust - 457 Public Em 10 ees Retirement Association Olso Michelle LMHRC Fortis Benefits Fortis Benefits Flah 's Arden Bowl Ci of Shoreview Brock White Com an UPS Cinema Cafe Vertical Endeavors Grand Slam S orts Fuddrucker's MRPA 90.00 340.00 4.115.2t 1564.58 3 070.oI 26.50 25.00 198.00 147.87 78.00 54.00 150.00 7.38 78.00 142.89 143.40 34.00 48.00 Subtotal - Paid Claims 10,312.84 Paid Claims From Above. 10,312.84 Add Unpaid Claims. Page 3 of 3 - 103.639.t8 Total Accounts Payable Claims for Council Approval, 03/27/00 ~ tt3 952.02 Note: Checks for unpaid claims totaling $25,689.27 were mailed on March 14,2000 after approval at the March 13,2000 Council Meeting. They were check numbers 17298 ~ 17343. This sequence corresponds to unpaid temporary numbers Tl - T46. Check nwnbers 17295 ~ ]7297 were used for alignment. Hazard Tree Worksho - DW & SF Da Care Reimbursement Second March Pa all Second March Pa II Second March Pa 011 Ex ense Reimbursement Human Ri ts Meetin - Rem March Short Term Disabili March Lon Term Disabili Vacation Da Tri 03/20100 Vacation Da Tri 03120/00 Crack Sealin Seminar MM/JM/PS Return Delive -Go her S ort Vacation Da Tri 03/23/00 Vacation Da Tri 03/23/00 Vacation Da Tri 03/24/00 Vacation Da rri 03/24/00 MRP A Recreation Ex erience ......y/Ka>IIn"payabW<..;",.1 f CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 03/27/00 COUNCIL MEETING PAGE20F3 e UNPAID CLAIMS REGISTER: i'IiliWl!',~a:jlICl'li\'t~iJ:itEI'jOOlii'nr:h .M ................... ......-.......w...,..w.w., .w.... mw ...,,,_,,..... ";':"';':';':"":"'''''''WN. rinlillJil'll'NiillilMl'iIllfiltSnrrp!i!WiP!i: ... ........'............'.-...'. TOl 03/28/00 American Emzineerlnl! Testin17 4 900.00 In~erson Proiect-Soil Testing T02 03/28/00 Anderberu-Lund Printing Co. 2 546.42 Sorin2 2000 Recreation Guide T03 03/28/00 AT&T 21.02 638-0998 Lon. Distance T04 03/28/00 Bethel Colle.e 80.00 Sewer Televising~Sawtel1 Residence T05 03/28/00 Brunn. LuAnn 240.00 March Cleanin. - CH T06rr07 03/28/00 BR W tnc. 29,922.71 Emp'ineerinl!' Fees T08 03/28/00 Case Credit Cornoration 27.13 Headlight for Backhoe T09 03/28/00 Comorate Exoress 742.02 Office SuPOlies/CODY Paper TlO 03/28/00 Dau.hertv. David 71.84 Utilitv Ovemavment - Final Tll 03/28/00 DCA tnc. 100.00 FSA Admin Fees - Feb 2000 Tl2 03/28/00 Earl F. Anderson 143.14 No Parkin~ Siml Tl3 03/28/00 FrattaIlonets Hardware Inc. 7334 March Purchases Tl4 03/28/00 Gonber Snort 50.t7 Pitcher's Plate & Home Plate T15 03/28/00 Gopher State One-Call 56.00 Februarv Service Tl6 03/28/00 Hanzalik Sharon 135.00 March Newsletter Tt7 03/28/00 HenneDin Technical CoHelle 60.00 ?v1N' DOT Recertification . Moon~ Tl8 03/28/00 Hvdro Supptv Co. 8 128.20 Meter Installation & Umrrades Tl9 03/28/00 ICI Dulux Paint Centers 531.44 Field Marking Paint T20 03/28/00 IEOE Local 49 t75.00 March Payroll Deductions e 121 03/28/00 Kath Auto Parts 64.87 March Purchases 122 03/28/00 Kinko's 420.31 FilmlPrints/Convimz 123 03/28/00 Labor Relations Assoc., Inc. 225.00 Consultant Fees 2/29 124 03/28/00 Lillie Suburban Newsnaoers 52.44 Legal Notices T25 03/28/00 LTG Power Eauinment 56.16 Fuel Filters & Oil T26 03/28/00 MacOueen Eauinment, Inc. 137.10 Sweener Maintenance Materials 127 03/28/00 MEPTA 30.00 2000 Membership. SHIPS T28 03/28/00 Met Council Environmental Services 35 436.00 Anri! SewerChar2e 129 03/28/00 Mike's Tree Service 4 953.79 Tree Removal-Samnson & Curnmimzs Parks 130 03/28/00 Modem Fence & Construction Co. 525.00 Fence Renair-Perrv Park 131 03/28/00 lvITI Distributing Co. 110.00 2000 MTlfforo ScbooI-FB/SF T32 03/28/00 Municipal Tov Co. 209.00 E.. Hunt Supplies 133 03/28/00 Pace Analvtical 319.00 Mar Water TestinQ" 134 03/28/00 Peterson Fram & Bergman P A 5 082. t2 Febru"," Le.al Service 135 03/28/00 Posl Terrance 67.16 MiJeaeelExoense Reimbursement 136 03/28/00 Ramsev County t2.00 Postal Verification Cards II Total- Unpaid Claims 95,703.38 II ...dyi_nlsl"'l"'bWcloimil e " . . . CITY OF ARDEN HILLS ACCOUNTS PAY ABLE CLAIMS REPORT TO BE APPROVED AT 03/27/00 COUNCIL MEETING UNPAID CLAIMS REGISTER: PAGE] OF] ;iffiMI@}::ii]U't~ T37 T38 T39 T40 T4t T42 T43 T44 T45 T46 T47 T48 T49 03/28/00 03/28/00 03/28/00 03/28/00 03/28/00 03/28/00 03/28/00 03/28/00 03/28/00 03/28/00 03/28/00 03/28/00 03/28/00 RosedaIe Cheverolet Shoreview Ci of Star Tribune Stowell, Shiela Timesaver Off-Site Secretarial TKDA United Rentals Vermeer of Minnesota Waste Mana ement-Blaine Werner Joni West Weld Wolf Camera Xerox Co oration 11.16 922.04 598.00 63.15 393.76 4.901.73 109.70 30.50 204.63 18.00 96.32 38.12 548.69 Subtotal, Page 3 ofl - Pa e 2 of 3 Brou t Forward - Total Un aid Claims - 7.935.80 95,703.38 103,639.18 Sto AnnIHose Connector December Buildin Ins ector-Thill Ad-Planner Milea e/Ex eose Reimbursement Recordin Secret -CC 2/28 & PC 3/01 PWlParks Maint. Facili ~Plannin Safe Fence Blade Sh eoin Waste Removal-Blaine Refund.Basketball Sho Su lies Film & Develo in A ril Co ier Lease ...,.!jt~"""I"'.,..blcloIa;"",1 " " Planning Case 00-12 1860 Indian Place Rear Yard Variance -,-~- - / ~-----"" ---- ---- ~ ~/~~ --~---- - _/~- I.w al. . . . . ....... I --- -~ ---- - --- - ----- ---- ----- ---- 200 I o 200 400 Feet , N A . CITY OF ARDEN HILLS MEMORANDUM DATE: March 27, 2000 TO: Mayor and City Council FROM: Nancy Randall, Associ te SUBJECT: Planning Case #00-12, Variance (Rear Yard Setback) Lawrence Erickson, 1860 Indian Place Request. The applicant is requesting approval of a rear yard setback variance (20 feet proposed, when 30 feet is required) for a 16 by 32 foot garage addition on a single family lot zoned R-2 (Exhibit A). The proposed garage addition is 16 by 32 feet (512 square feet). The applicant currently has a 22 by 24 foot (528 square foot) two car garage. The applicant desires to build a longer garage to allow for a workshop area in the rear of the garage. . Findinl!s - Rear Yard Setback Variance Staff concludes that the following factors relate to the requested variance: 1. Circumstances Uniaue to the Prooertv: The property meets all the minimum dimensional and area standards except the 120-foot depth requirement. The current house and garage meet the required setbacks. 2. Alternate Location: The garage addition can be expanded east three more feet without requiring a variance, allowing for a 19 by 24 foot (456 square foot) garage addition. There is room for an addition to the west; however, the garage addition would not work well with the existing interior configuration. 3. Variance not !!Teater than necessary: The applicant currently has a 22 by 24 foot (528 square foot) two car garage. The proposed garage addition is 16 by 32 feet (512 square feet). For a total of 1,040 square feet of garage space. The City Ordinance does not restrict the size of attached garage space. It does, however, restrict detached garages to 728 square feet. . Deadline for Agency Actions. The City of Arden Hills received the completed application for this request on January 28, 2000. Pursuant to Minnesota State Statute, the City must act on this request by Tuesday, March 28, 2000 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The additional review period would extend to Friday, May 26, 2000. The City may, with the petitioners consent, extend the review period beyond the Friday, May 26, 2000, date. A letter has been sent extending the review period to May 26, 2000, to allow the applicant time to submit additional information if they desire. Lastly, if the City denies the petitioner's request, "...it must state in writing the . reasons for the denial at the time that it denies the request." Note: Zoning Ordinance Section VIII, E, 4, states no application which has been denied wholly or in part shall be resubmitted for a period of six (6) months from the date of said order of denial. Update: At the March 13, 2000, regular City Council meeting the City Council made a motion, to approve Planning Case #00-12, Rear Yard Variance (20 feet proposed when 30 feet is required) for a garage addition based on the "Findings - Rear Yard Setback Variance" as contained in the Staff report dated March 1, 2000; however, the motion failed. The City must provide the applicant reasons for the denial in writing. Because the motion was to approve there were not findings attached giving reason for denial. The applicant was told, at the City Council meeting, that he would have an opportunity to submit additional information pertaining to his case for review. Staff has not received any additional information at this time. Recommendation: Staff recommends the City Council make a motion to approve or a motion to deny with findings, no later than May 26, 2000. . . Planning Case 00-14 3491 Lake Johanna Blvd. Corner Side Yard Variance . ~- ~ ... .// .J 400 [7 o 400 800 Feet 2 . . N A ~ e CITY OF ARDEN HILLS MEMORANDUM TO: Mayor and City Council DATE: March 27, 2000 FROM: SUBJECT: Planning Case #00-14, Variance (Corner Side Yard Setback) Chuck Mertensotto, 3491 Lake Johanna Blvd. Request. The applicant is requesting approval of a corner side yard setback variance (7 feet proposed, when 40 feet is required) for a porch addition on a single-family lot zoned R-2 (Exhibit A). . The proposed porch addition is 183 square feet running along the front and side of the home. The applicant currently has an 8 by 30-foot (240 square foot) porch on the rear on the home. The applicant desires to build a porch on the street side to enhance the property. It appears that there was a porch in front of the existing door at one time due to some existing footings. The property is currently a rental property. Findinl!:s - Corner Side Yard Setback Variance Staff concludes that the following factors relate to the requested variance: 1. Circumstances Unique to the Property: The house currently is 15.37 feet (where 40 feet is required) from the easement line. The house was built (moved) prior to the current setback restrictions. It appears at one time (due to some existing footings) there was a porch approximately 5 by 8 feet in front of the door. Any front entryway will require a variance. 2. Variance not greater than necessary: The variance can be reduced by eliminating the 8 by 14- foot section on the northeast side. Deadline for Agency Actions. The City of Arden Hills received the completed application for this request on January 31, 2000. Pursuant to Minnesota State Statute, the City must act on this request by Friday, March 31, 2000 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The additional review period would extend to Monday, May 29, 2000. The City may with the petitioners consent, extend the review period beyond the Monday, May 29, 2000, date. e Lastly, if the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time that it denies the request." Note: Zoning Ordinance Section VIII, E, 4, states no application which has been denied wholly or in part shall be resubmitted for a period of six (6) months from the date of said order of denial. Updates: The City Council at their March 13,2000 meeting tabled Planning Case #00-14, comer side yard variance until the March 27, 2000 Regular Council meeting. The applicant currently is having modified drawings generated by his architect. The drawings were not ready to be submitted at this time. Recommendation: Staff recommends the City Council make a motion with findings or direct staff to send a letter extending the 60 day review period and table this item. With an additional 60-day extension the City Council must act by May 29, 2000. ~ e e e e CITY OF ARDEN HILLS MEMORANDUM DATE: March 14, 2000 TO: Joe Lynch, City Administrator FROM: --M Thomas J. Moore, Parks & Recreation Director I . ~ . - SUBJECT: New Parks and Recreation Committee Chairperson Back!!round Don Messerly, the current Chairperson of the Parks and Recreati.on Committee, will be stepping down at the end of March. He will h.owever c.ontinue to serve .on the committee. Recommendation The Parks and Recreati.on C.ommittee W.ould like to respectfully submit Mr. Jim J.ohnson, 1535 Lake Joharma Blvd, for approval as the new Chairperson of the Parks and Recreation Committee. e C.ouncihnember Grant, the C.ouncil Liaison t.o the Parks and Recreation Committee, may have additi.onal information or comments regarding this appointment. e . e ~.- CITY OF ARDEN HILLS MEMORANDUM DATE: March 13, 2000 TO: Joe Lynch, City Administrator FROM: -- Thomas J. Moore, Parks & Recreation Director I. ~ I V'v\ SUBJECT: City Council participation in the Adopt a Flower Garden Program and the Day in the Park Celebration . I would like to recommend that the City Council participates in the following two events; Adopt a Flower Garden Program, Saturday May 20, 2000 Day in the Park Celebration, Saturday June 10, 2000 I. Adopt a Flower Garden Program, Saturday May 20, 2000 The City Council will adopt a Flower Garden, site to be determined at a later date. The event will begin with a volunteer breakfast at 9:00 a.m. at McGuire's Ill1l. The Flowers will be delivered to their gardens by 9:30 a.m. I would anticipate that the day would end by lO:30 a.m. Total time commitment of approximately 90 minutes. Minimum number of council members required would be two. The Parks and Recreation Committee and the City's Office Staff will be participating in this year's program as well. In my opinion this would be a worthwhile event that could provide some long lasting positive benefits for the image of the City Council. The Council would be provided the opportunity to interact, on an informal level, with residents, the Parks and Recreation Committee and the City's Office Staff. II. The Day in Park Celebration, Saturday June 10, 2000 The City Council has a presence at the Day in the Park with a Booth! table. Each Council member would take a, one time, 30-minute shift. This would allow the Council members to interact with the residents in a fun, family oriented, low- keyed environment. The 30 minutes would be used to answer questions and in general promote the City. We could encourage attendance at the table by having a activity sign up, i.e. guess how many miles of streets there are in Arden Hills and when some sort of a prize. Minimum number of council members required would be three. Joe, I will need a reply by April 24, 2000. CITY OF ARDEN HILLS MEMORANDUM DATE: March 13, 2000 TO: Joe Lynch, City Administrator Thomas J. Moore, Parks and Recreation DirectorT;-S, YY\ FROM: SUBJECT: Adopt a Flower Garden Program - Office Staff Participation I would like to recommend that the Office Staff participate in the Parks and Recreation's Adopt a Flower Garden. The event will take place on; Saturday May 20, 2000. The event will begin with a volunteer breakfast at 9:00 a.m. The flowers will be delivered to their gardens by 9:30 a.m. I would anticipate that the day would end by 10:30 a.m. Total time commitment of approximately 90 minutes. In my opinion this would be a worthwhile event that could provide some long lasting positive benefits for the Office Staff. Please let me know what you think of this idea and if you approve, how we should proceed from here. ~ e a..