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HomeMy WebLinkAboutCCP 04-17-2000 . . . CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 AGENDA JOINT WORKSESSION CITY COUNCIL AND PLANNING COMMISSION CITY HALL MONDAY, APRIL 17,2000,4:45 P,M. 4:45 P.M. 4:45 P.M. 6:30 P.M. 7:30 P.M. 8:00 P.M. 8:30 P.M. 1. 2, 3, 4. 5. 6, Call to Order Charitable Gambling Policy Discussion Water Quality Task Force, Preliminary Recommendations for City Council Consideration Highway 96/10 Plan Review Miscellaneous Items, Staff and City Council Comments a. Mounds View High School, Water Line Extension b. A.H.lRoseville J.P.A. for shared services Adjourn The above times may vary depending upon length of issue discussion. F:IUSERSISHEILA ICOUNCILIAGENDASI WORKSESSI W4-17-00.DOC PHONE: (651)633-5676 . FAX (651)633-7839 04/13/00 THU 09:01 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills I4i 001 ********************* *** TX REPORT *** ********************* 2090 6123701378 BRW, INC. 04113 09: 00 00'33 2 OK 04/13/00 THU 09:01 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills IgJ 001 ********************* *** TX REPORT *** ********************* 2091 6286833 04113 09:01 00'24 1 OK 04/13/00 THU 09:04 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTI ON In ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills ~OOI ********************* *** TX REPORT *** ********************* 2093 6333846 04113 09:03 00'43 1 OK e CITY OF ARDEN HILLS MEMORANDUM DATE: April 12, 2000 TO: Joe Lynch, City Administrator Terrance Post, City Accountant (ff;i) City of Arden Hills Code Discussion Regardiug Charitable Gambling Trade Area Restriction FROM: SUBJECT: Backl!round At the April I 0, 2000 regular Council meeting, a premises permit application for St. Katherine Ukrainian Orthodox Church (Resolution #00-17) was tabled until the April 24, 2000 regular Council meeting. Staff was directed to include an agenda policy discussion item for the April 17 , 2000 Council work session regarding the charitable gambling trade area restriction portion of the City Code. e Situation The charitable gambling premises permit application by St. Katherine Orthodox Church represents a unique situation in that it represents the first premises permit application received from an organization with a "bricks and mortar" presence within the trade area. As a 501 (c) (3) organization, the church, under the current ordinance language, has the opportunity to expend up to ninety (90) percent of the net charitable gambling profits to itself to support church activities. Issue Is it the intent of the Arden Hills City Council to allow licensed charitable gambling organizations to satisfY the ordinance trade area spending requirement by expending more than fifty (50) percent of net profits for internal organizational purposes (assuming it is located in the trade area); or must at least fifty (50) percent of the net profits be spent for lawful purposes with other organizations within the trade area? Discussion This is a policy matter for Council discussion and consideration. Council may conclude that existing ordinance language is appropriate or direct staff to create an ordinance revising section 4-43 "Trade area restriction", of the existing City Code. . e CITY OF ARDEN HILLS MEMORANDUM DATE: April!7,2000 SUBJECT: Mayor and City Council Nancy Randall, Associ e p~ Water Quality Task Force TO: FROM: The Water Quality Task Force began meeting September 1999. Since that time they have listened to various speakers and reviewed existing water quality related materials. They have formulated a list of Draft Goals in which they would like to discuss with the City Council at the Worksession. The task force would like feedback from the City Council prior to submitting a final document to City Council. - " . , " - Arden Hills Water Quality Task Force - Goal Statements GOALS 1.Water resources and features are an important con- tribution to a high quality of life and to the tax base of the community. Lakes, wetlands, and other water fea- tures should be improved at every opportunity. 2.AH contributes and receives waters from the RCWD. We will deliver back to this system clean water which will ultimately flow to the Mississippi River and be. yond. We expect that our neighbors will share this in- tention with us. - 3. Opportunities to ensure ecological diversity, provide water quality improvement, advocate environmental education and otherwise improve the natural beauty of our City should be actively encouraged. 4. Natural vegetation should be allowed to flourish and encouraged as a method of slowing rapid runoff, pre- venting erosion, improving water quality and enhanc- ing wildlife habitat. Our trail systems should be used to enhance the natural characteristics of an area and maintained to minimize human impacts on the water resources. tit KeyWords: s.t MIl IIg8IIIInt PIac.1IceI (BMP'S) . A generally accepted group of water man- agement techniques designed to solve a specific problem in a specific situation, Ideally these are sma1l scale fixes that have favorable cost to benefits in terms of water quality improv ments. 8011II BMP'. for CItlzMw: Shoreland Buffers; Proper fertilizer use and Storage; Proper Lawn care practices; Developing deep- rooted planting beds for absorption of stormwater; Proper leaf removal and composting. , < 1) Public Awareness 81 Education e 1) Recommendation: The most important contribution the City could make would be increasing resident aware~ss of water quality issues. Virtually every area of Arden Hills drains to a lake or wetland area within the City, Overall water quality relies on proper practices by the City and the cooperation of residents, The City should work with all available public and private efforts to bring watershed education to the citizens of Arden Hills, A variety of programs are available to the City at low or minimal cost for participation, Methodlimplementation: Use the city newsletter, cable channel 16, city committees, lake Associations, educational institutions and other local organizations and utility bills in a seasonally appropriate way to provide information about water issues and 'best management practices' for the homeowner. Use a variety of second party prepared material water edu- cation programs. Plan and present on a regular and timely basis. Custom- ize the material to fit unique circumstances in Arden Hills and to solve specific identified problems. Televise selected events concerning water a quality on a regular basis, Maintain communications with the above .. groups to encourage partnership and participation in water quality im- provement. Develop A storm water-stenciling program, Develop an Arden Hills water quality display for use at the Town Hall meeting, Cost/Resources: A variety of resources are available from several sources. RCWD, Metro council, DNR, Ramsey County, and U of M exten- sion. Most programs would involve 2nd party produced materials and coordination by other entities. The city's costs would be printing and distributions. Additional costs would be incurred for participation at a higher level. For example the City may want to sponsor a display or infor- mational exhibit, produce signs describing specific projects or water quality initiatives, or cooperate in a cable production about city of Arden Hills water environment. The City could also participate in the production of an Arden Hills informational map of the various subwatersheds within the City. Relative rating for cost - Moderate . . . . utHI18 of partIcI- patioN First Tier publicize and encourage interested parties to meet and organize. provide an informal format for participation. Recognize successful projects with awards. recognition or publicizing of problems. Maintain a list of recom- mended improvements appropriate for specifiC areas and problems. Encourage the Lake Associations of Josephine and Johanna to create lake protection plans, Enable communication between similar groups to share information. Second Tier Encourage local master planning for water quality improvement. Develop practices for water quality enhance- ment that citizens would be able to select from a menu of choices for their own implementation or with City support. provide City support in a variety of ways through voluntary improvements done by citizens with City help. 2) Citizen Participation Initiatives 2)Recommendation: Encourage, empower and enable citizens to solve water quality issues where they live by developing/encouraging a programls to identify citizens within a defined area who have an interest in solving specific problems that represent an enhancement to water quality within their area. Encourage the free flow of information from these groups,. maintain a list of recommended improvements in specific areas and communicate problems to appropriate au- thorities. Encourage the Lake Associations of Josephine and Johanna to create a lake protection plan. DevelOp incentives designed to create citizen interest in solving a specific watershed problem or introducing an enhancement to water quality within their neighborhood. Empower citizens to create a local area plan for water quality enhancement. Methods/Implementation: The City could be at involved at various levels. Participation could range from simple recognition to active support including financial support. Cost/Resources: Costs to the city would be dependent on the level and type of participation deemed appropriate, Other agency resources, pro- grams, and cost shares may be possible to supplement and enhance City efforts, , 3) Water Quality Monitoring 8& Storm Sewer Stenciling e Water Monitoring Programs - A pro- gram of organized testing of water qual- ity, May include chemi- cal testing for proper- ties of a water body or testing for plants and animals that reflect a specific level of water quality. Water Monitoring Protoco~ A scientifi- cally based set of procedures developed to facilitate accurate, quantifiable and reli- able data sets. Storm Water Stencil- ing Programs - A volunteer program that marks storm sewer inlets with a notice indicating where the pipe outlets, May be done with paint, de- cals, or medallions, Many programs are in current operation. Studies have shown a 60% or better atten- tion rate. 3)Recommendation: Support and encourage water quality monitoring programs managed by RCWD and the Metropolitan Council. Especially encourage testing of water quality in Little Lake Johanna, Lake Valentine and Round Lake. Arden Hills should consider adopting and taking responsibility for a volunteer oriented testing program, A stenciling program to define storm sewer outflows should also be considered, Method/Implementation: Facilitate participation in volunteer water testing programs/Storm sewer stenciling program using the Metropolitan Council lake moni- toring program, RCWD, Ramsey County and other public and private resources. Maintain communication with RCWD as programs develop and cooperate to help implement programs. Provide access to cer- tain sites as requested, Contact educational and civic organizations within the City to encourage participation and development of ongo- ing programs. The City might support this effort or another using stuffers in the quarterly water bills. e Cost/Resources: Water quality monitoring equipment may be avail- able via a Metro Council grant program by summer, The City should apply for testing equipment on behalf of the volunteer programs, The City might provide storage and issuance of Water monitoring equip- ment acquired through grants and replenish chemical regents as needed. These are low cost items (less than $50,00 - $100,00) per year and may be available from the County, Staff time may be used to arrange for pickup and checkout from City Hall. Relative rating for cost - Low e - 4) Water Management Plan 4)Recommendation: A comprehensive Water Management Plan is already a mandated item by the Metro Council and related Federal and State legislation. In addi- tion to the legally mandated requirements of this planning process: AH should establish a procedure for cost to benefit analysis of specific Best Management Practices related to city, commercial and residential projects. Establish other procedures and policies as are appropriate to meet and exceed RCWD standards. Methodlimplementation: Use a citizen task force to develop the framework and components of the plan. Use consulting engineers for review and final product creation of plan document. Provide specific process instructions and a correspond- ing budget to the Task force to use in developing basic resources for the plan in cooperation with City goals. - Costs/Resources: Consultant cost for plans could range from $5,000 to $45,000 or more. A citizen-facilitated plan could cost substantially less largely due to the minimizing of consultant fees. - 5) Improved Communications Between Local Agencies/Governments 5)Recommendation: Improve local communication relative to water quality issues, Request that Rice Creek flag new projects outside of AH that potentially impact AH waters. Identify Staff contacts for water quality issues and special situations in Roseville, New Brighton, MN DOT, and Ramsey County. Method/implementation; Good communication lines with local officials outside AH is essential to solving some types of problems, Staff should contact RCWD and City engineers with questions and concerns about possible negative impacts from upstream sources. Timely comments could influence RCWD decision-making. Identify areas such as Stowe Ave., Josephine watershed, and South Lake Johanna where we have cooperative interests and notify other cities of our concerns. Distribute our Water Management Plan to appropriate other City personnel. Ask them to reciprocate. CosUresources: Some staff time may be required initially and on a semi-regular basis, Many of the key personnel in various areas are already known. The City may have to formally let them know that AH water quality initiatives and standards have expanded, Distribution and printing of 6 additional copies of the Water Management Plan. Relative cost - Low ~ . e e . . . 6) Review Maintenance Procedures Grit Chambers The City has several grit chambers. which are devices which act like a drain trap. Rapidly flowing water is captured and slowed by a baffle design which allows some sediment to settle out during low flow rain fall events. The more sediment that collects in the trap the less effective the device becomes in terms of water quality control because succeeding rain events re- suspend trapped material and move it rapidly into the receiving water body. Other maintenance procedures have similar goals. which are to minimize the amount, timing and quantity of sedi- ments that carry pollutants into the cities many water- bodies, 6)Recommendation: Maintain all city sediment collection and water quality control features on a regular schedule. Continue to do timely street sweepings and identify areas most impacted by winter season street runoff. Method/lmplementation: Implement maintenance proce- dures on selected structures and develop a regular schedule of maintenance, Integrate Best Management Practices (per Water Management Plan) into all City maintenance and repair projects. Monitor grit chambers and sediment ponds for sediment build up and plan a cleaning protocol to ensure effective operation. Identify sediment structures that are a City responsibility, De- velop a test procedure with RCWD engineers or others and provide maintenance on an appropriate schedule, Prioritize areas subject to winter salVsand residue and provide additional buffering for times when street sweep- ing cannot be done in a timely manner such as early Spring thaw seasons. Costs/resources: May involve additional scheduled staff time and engineering, May involve operations committee review. May involve some staff training, Relative cost - Low . - Best Management Prac- tices (BMP) as Small Scale correcttive mea- sures. Small scale measures are best managment techniques that solve problems unique to an area and are less intrusive in tennsof heavy equipment and capital expenditure. Small scale measures may be more appropriate in situations where broad application solutions become to expensive or do not meet a cost/benefit test. Examples of small scale BMP's are: Weirs to reclaim already existing storage areas in favor of less effective sedi- ment ponds; Pretreatment basins at pipe outflows for easy cleaning; Deep rooting plants strateg ically placed for erosion control and seasonal water infiltration; and the required use of deep-rooting or special seed/plant mixes in water quality target zones . There are many other possi- bilities which include engi- neered solutions, These methods offer lower project cost, enhancement of the natural habitat and less long L . 7) Use Best Management Practices In New or Repair Project Planning 7)Recommendation: Use Best Management Practices (per Water Management Plan) in the planning and permitting of all new projects. Integrate water quality planning as a check. off item in all City projects. Use the latest technology and develop to . standards higher than the minimum required whenever the benefitJto cost is justified in the long term. Method/Implementation: Use the most cost effective BMP's, Establish AH specific BMP's in the Water Manage- ment Plan and apply appropriate scale technology that has a favorable long term benefit to cost, Identify elements of any project that enhance or detract from water quality, .. Use the Water Management plan as a guideline to identify · resources and techniques for small-scale improvements and upgrades. Cost/resources: Additional engineering and planning re- view per water management plan. Additional construction costs for upgrading and improving structures, like piped outlets directly to lakes and wetlands, as opportunity occurs, Relative cost - moderate -high e o . . ~ " - e Better Collectors or just weeds? Certain plant species have the capac- ity to absorb water and nutrients in a way that is beneficial during low flow stromwater events, These plants are deep-rooted, thrive in harsh climatic conditions, and prevent erosion. Many of these plants benefit wildlife and can be visually attractive ameni~ ties. Plants with these characteristics have been identified for use in both land and water environments. Cur- rent ordinances are not clear con- ceming what constitutes a "weed", We are proposing the use of special- ized plants for water quality purposes that do not violate city standards relative to the weed ordinance. 8) Ordinance review 8)Recommendation: Create a new ordinance or revise existing to identify and distinguish certain types of landscape and water plantings as natural amendments for water quality purposes. Method I Implementation: Use nonnal ordinance procedures to draft and submit language that would allow aquascaping, and landscaping BMP's. Cost/resources: Staff and planning time, Ordinary costs of ordinance process, Relative cost -Low .' , - Items Reviewed List; Developing A Lake Management Plan - Shoreview Water Quality Initiative Principles of Planning - Mike Cloughesy A Citizens Guide to Lake Protection - Freshwater Foundation City of Arden Hills Comprehensive Plan - City of Arden Hills Stormwater Inliltration Guide - RCWD Watershed Stewardship - Oregon state University Rice Creek WS District - Maps & Documents Lake Assessment Program - Lake Josephine- Ramsey County - Ramsey County Comprehensive Plan - Ramsey County City of Arden Hills Drainage Report - Arden Hills Volunteer Stream Monitoring directory - Watershed Partners Coordinating Volunteer Stream Monitoring - Watershed Partners Long and Josephine Lake Water Quality - Ramsey County MapslExhibits Arden Hills Trails Arden Hills Subwatershed Map Roseville Subwatershed Map Lower Rice Creek Map USGS - New Brighton Quadrangle -Soil types Best Management Practices for Stormwater systems - MPCA Surface Water Mangement Plan -Mahtomedi (Excerpts) Lake Assessment Program- U of M Extension et.al Wetiand Types in Minnesota e e CITY OF ARDEN HILLS e MEMORANDUM DATE: April 12, 2000 TO: City Council ~ FROM: Joe Lynch, City Admiuistrator SUBJECT: Mounds View O.S, Water Line extension Backl!;round: e MoundsView High School presented their site plan for improvements to the buildings and grounds to the Planning Commission at their meeting on April 5, 2000. These improvements include: classroom expansions, traffic and parking area reconfigurations, athletic field installations and changes to the heating, ventilating and air conditioning systems. All of this will come before you at your regular meeting on April 24, 2000. Before going to the Planning Commission they asked to sit down with the staff to talk about the possibility of running a water line across their property and looping with a water line in Gramsie Road. Situation: A water line, running from east to west, along Valentine Lake Road, terminates just to the west of the school. Because of the changes being made the Fire Inspector has opined that the school should upgrade it's water supply to the buildings and systems. His recommendation was a connection with the water line in front of the school. The Engineers representing the school indicated that this would not be sufficient for their needs and in case of a large scale emergency could cause serious damage to this water line. Another option for meeting the high demand for water supply is a fire pump, but the Fire Inspector indicated that he would not find this fire suppression system satisfactory because it was a mechanical one and subject to failure. e e Memo City Council M.V.H.S. water line extension Page 2 The consultants approached the City about our interest in allowing a water line to be run across the school campus, from north to south, hooking up with the water main line in Gramsie Road. This water line is of sufficient size (12 in.) to meet the upgrade in water supply for the school buildings. Of course, along with allowing the water line from the school to be connected to the Gramsie Road line, the school would like to know if the City would participate in the cost of this loop. There is an easement between two properties on Gramsie, in favor of the city, for utility and drainage purposes today. However, it is only a ten foot wide easement and would have to be widened to twenty feet in order to accommodate the water line connection and for repairs and maintenance. At this time staffhas authorized the Engineer and Fire Inspector to do a water flow test and projection to determine if this line(along Gramsie) can, in fact, help this situation out. Issue: . Representatives from the consulting firm of AST &R Engineering will be in attendance at your worksession on April 17, 2000 to try to get a sense from you whether the City would participate in this project. They will try to influence you from the standpoint that this project will benefit the city and they believe they are being mandated to solve their water supply and suppression problem by doing this loop. Discussion: This is a policy matter for the Council to decide. You may conclude that there is a benefit to the city from this water loop. At this time we have not received any complaints about water quality or quantity from either the Gramsie or Valentine Road neighborhoods. The twelve-inch water line in Gramsie is more than sufficient for the neighborhood. This could benefit the city by looping a current dead end line off of Valentine with the line in Gramsie. This is always a preferred situation from a water quality and flow standpoint. The more complicated, costly and time consuming part of this whole process will be the acquisition, payment, determination of ownership and maintenance of an easement across private property to Gramsie Road to do the water hook up. .