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Home My WebLink AboutCCP 05-08-2000 . FILE CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 AGENDA CITY COUNCIL MEETING, CITY HALL MONDAY, MAY 8, 2000, 7:30 P.M. City Philosophy To provide a basic and necessary scope of quality services through the innovative and purposeful use of resources. 7:30 P.M. Call to Order 7:30 P.M. 7:30 P.M. elf 7:35 P.M. 7:40 P.M. 5. - . 1. 2. Approval of Meeting Agenda 3. Approval of Minutes a. April 17, 2000 Council Worksession b. April 24, 2000 Regular Council Meeting 4. Consent Caleudar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar fonnat. There will be no separate. discussion of these items, unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. a. Claims and Payroll b. Change to Summer Hours c. Web Site Development Task Force, Appointment of Members Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary oflbe specific item being addressed to lbe Council. To a1tow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. PHONE: (651) 633-5676 . FAX (651) 633-7839 " AGENDA - PAGE TWO . CITY COUNCIL MEETING, CITY HALL MONDAY, MAY 8,2000, 7:30P.M. 7:45 P.M. 6. Unfinished and New Business a. Planning Case #00-14, Chuck Mertensotto (Front Yard Setback Variance) b. Res. #00-19, Authorizing City Engineer to Prepare Plans and Specifications for Arden Manor Park Improvements and the Old Highway 10 Watermain Extension Projects c. Res. #00-20, Planning for Future Water Tower Antenna & Ground Leases 8:15 P.M. 7. Administrator Comments a. Highways 96/10 Update b. County Road I Update c. City Administrator Review 8:30 P.M. 8. Council Comments 9:00 P.M. 9. Adjourn ,..- The above times may vary depending upon length of issue discussion. . ,. MEMORANDUM F.[""'" :~ ~ it""- :;""".. 1\ f, k.".c ,,.., < .,', , ..,1".-=.-.....'<.;"""'-,,.' "' .C. '='~Q~ ~ G!<Z)DO . CITY OF ARDEN HILLS DATE: May 3, 2000 TO: Joe Lynch, City Administrator Dwayne Stafford, Public Works Director '7.1). SUBJECT: Cleveland Avenue Railroad Bridge Replacement Pre-Construction Meeting FROM: Backl!round The Ramsey Country Public Works Department held a Pre-Constmction Meeting on May 2, 2000, to discuss the railroad bridge replacement and the effects ofthe project on the cities involved, along with utilities and traffic. Johnson Brothers of Litchfield, Minnesota, has been awarded the project. . Office Trailer Johnson Brothers asked permission to put a temporary construction office trailer near our lift station at County Road E2 and Cleveland Avenue. They like to have their office separated from the job for privacy and noise reasons. I indicated that should not be a problem if no equipment is stored there, traffic is kept to one or two pickups, the area is kept clean, and any restoration needed is done immediately after project completion. If the City Councilor staff disagrees please let me know. Utilitv Conflicts Arden Hills has only water mains in the immediate area of the bridge project. Due to the type of pipe (brittle cast iron), I have asked Johnson Brothers to contact the City when they begin pile driving, or do any cutting or filling near the water main. The County and Johnson Brothers also agreed to move oue of the City's hydrants, near the bridge, to a more suitable location, at no cost to the City. Road Closinl! It was decided that the contractor should install signs on Cleveland A venue as soon as possible, indicating the road will be closed on May 15th, which is the day demolition of the existing bridge is scheduled to begin. The planned-posted detour will be County Road E2, to New Brighton Road, to County Road D, but attendees realized that drivers would choose their own routes. IfThom Drive is heavily impacted by the project, the City may need to install a temporary "No Thru Traffic" sign on each end of Thom, as that street is in poor condition. . Proiect ComDletion Johnson Brothers have scheduled the proj ect for completion with traffic back to normal on September 15, 2000. \ . . . D D -6(;i;~~ ~-c:.~ ~"";~\ ,"-'\ '! t":L.J R L 1 MAY 0 8 2000 CiTY OF ARDEN HIL .'.~~. ...."., 1 ..... .~~._- L.. ':"--...._"-:=- ".. -..-. . I I B . B D . ..=.. N ~- ... ,-.." .. -- ,,-~.~=:--..;. -.-...:,-= . ,hll ,,'-.1. ,O-.E a [J M i:l CJ t.. I lu ;,.. . , ':' N r- -~ -. b I i<l <Il IJ . L.... <Il lU ....., 0 OJ <Il b -0 = , io lU O---ll .....J ....., OJ OJ X X . N N 0 , i<l . JlO-,5 l:l 1- == o l., , :r J1 4'1 4'1 1-000 ~~~ G--tflov ~ I I . 11"1 IN .J--- Cot, jJ u / J1 iM bl--.5 ~b4 :::t7:.~&P~ RECE D /4~f)1hJ f/vU} I IJ;J wid- MAY 082000 () I { h'\ ILl CITY OF AHDEN HILLS (2tL., r LA/V/V/rv() tJ1J--- -jl-UV-t-/ D1#JfJ 11~!- J w~:l~O)~$j Tf'lfl4lUf,r jJh) Po-IJ-r,s~ };ff~ liv ~ flV{~ C} ~ r6~J, AM~~<+O -/1 I;~ nr . 31 q I /.-;o~:;;;h~NJItJ Bll/A.' 'f/'", LvelA 5w~ ~~ ~ iWv~fJ"",fi.-, IhrAtI~~ v1 t?->vJ flMJ ~~ j()~ ~ fNoH;/vJ/ s !/L3 J~4-.0.. S J0~ ) J,A,L I/. f1~ C~/AV k~ H.I; f?fl1W tptt: .w~6W;J~ . 05/05/00 FRI 09:15 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills ~001 ********************* u* TX REPORT *** ********************* 2272 6339550 05/05 09: 14 00'37 2 OK 05/05/00 FRI 09:13 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION IV ST, TIME lISAGE T PGS, SENT RESULT . . City of Arden Hills 1ilI001 ********************* ..* TX REPORT *** ********************* 2271 6333846 05/05 09:12 01'15 2 OK 05/05/00 FRI 10:13 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills ~OOi ********************* *** TX REPORT *** ********************* 2274 6286833 05/05 10:12 00'38 2 OK 05/05/00 FRI 10:14 FAX 6126337839 TRANSMI SSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills 141001 ********************* *** TX REPORT *** ********************* 2275 4810551 05/05 10:13 00'37 2 OK 05/05/00 FRI 10:15 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS, SENT RESULT . . City of Arden Hills ~001 ********************* *** TX REPORT *** ********************* 2276 2279371 05/05 10:14 00'37 2 OK 05/05/00 FRI 10:16 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills ~001 ********************* *** TX REPORT *** ********************* 2277 4821262 05/05 10:15 00'49 2 OK 05/05/00 FRI 10:18 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills ~001 ********************* ... TX REPORT ... ********************* 2278 6123701378 05/05 10:17 00'48 3 OK 05/05/00 FRI 10:19 FAX 6126337839 TRANSMISSION OK TXlRX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESlILT . . City of Arden Hills ~001 ********************* *** TX REPORT *** ********************* 2279 6461220 KMWB WB23 MPLS M 05/05 10:18 00'47 3 OK 05/05/00 FRI 10:20 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills ~001 *** ********************* *** TX REPORT ********************* 2280 6124219511 05/05 10:19 00' 44 2 OK 1 . e e e DRAFT CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING APRIL 24, 2000 7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDERlROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:30 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Absent: None. Also present were City Administrator, Joe Lynch; Public Works Director, Dwayne Stafford; City Accountant, Terrance Post; City Attorney, Jerry Filla; and Recording Secretary, Mary Mullen. ADOPT AGENDA MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to adopt the agenda for the April 24, 2000, regular City Council meeting, with the following addition: Under Item 7, Administrator Comments, Potential Discussion/N egotiation with regard to development of property on Gateway Boulevard. The motion carried unanimously (5-0). APPROVAL OF MINUTES A. April 10, 1999 Regular Council Meeting Councilmember Rem requested the following change: On page 5, 8th paragraph, 2nd line, replace "fits" with "seems to fit". MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to approve the meeting minutes of the April 10, 2000 Regular Council Meeting, as amended. The motion carried unanimously (5-0). CONSENT CALENDAR A. Claims and Payroll B. Joint Powers Agreement, Cities of Arden Hills and Roseville MOTION: Cou?cilmember Larson moved and Counci~ltmber. Aplikow~ki seconded a motJon to approve the Consent Calendar and authonze executJon of all necessary documents contained therein. The motion carried unanimously (5-0). ARDEN HILLS CITY COUNCIL - APRIL 24, 2000 DRAFT 2 PUBLIC COMMENTS e Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda. There were no public comments. UNFINISHED AND NEW BUSINESS A. Ordinance #318, Amending Charitable Gambling Clause, Sec. 4-43, Trade Area Restrictiou Mr. Post explained that the ordinance amendment under consideration stennned from the premises permit application from St. Katherine Ukrainian Orthodox Church at the Council's April 1 0 regular meeting. He added the Council had tabled the premises permit resolution at the meeting. He noted the matter was discussed at the subsequent Council Worksession, and the Council had requested that City staff draft an amendment to Section 4-43 of the City ordinance pertaining to trade area-spending requirements. Mr. Post recommended that the Council consider the addition of a specific definition of lawful purpose use. He added the language used in the proposed amendment reflects what was discussed by the Council at their worksession. Councilmember Aplikowski expressed concern that the proposed amendment might negatively impact St. Katherine's. She asked what the timing of this amendment would mean. Mr. Post stated the amendment would be effective the day after publication. He added that St. Katherine's application would be addressed at tonight's meeting, and would not be further delayed. e Councilmember Aplikowski asked whether the applicant must adhere to the amended ordinance. Mr. Filla recommended that the Council coordinate the effective date of the ordinance amendment with the effective date of the premises permit. He noted this would only be the case if it was the Council's intent that the ordinance amendment should apply to the premises permit. Mr. Filla stated the Council should add a statement to Resolution #00-17 clarifying that it would be effective following the publication of the ordinance amendment. Councilmember Aplikowski asked whether the premises permit applicant was made aware that this would be occur. Mr. Post confinned they were aware of the amendment. Mayor Probst noted that the proposed amendment is already incorporated into state law. Mr. Filla confirmed this, adding that state law identifies specific reasons for revoking or suspending licenses. He noted the regulations could only be enforced by issuance of a citation, which allows the Gambling Control Board to make specific findings, which authorize the use of proceeds. Councilmember Rem asked whether the operation of a church would be considered a lawful purpose. Mr. Filla explained that the State defines a lawful purpose by a number of examples. e . e e DRAFT ARDEN HILLS CITY COUNCIL - APRIL 24, 2000 3 MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve Ordinance #318, amending charitable gambling clause, Section 4-43, Trade Area Restriction. The motion carried unanimously (5-0). B. Resolution #00-17, St. Katherine Ukrainian Orthodox Church Charitable Gambling Bingo Hall, Premises Permit Mr. Post stated that the applicant was present at the meeting to answer questions, and no new information was obtained by City staff. He added the applicant was made aware of the possible ordinance amendment. Mr. Frank Belgea, an employee of the Pot O'Gold Bingo Hall and representative of St. Katherine's, stated that his organization understands the changes that have been made, and fmds them acceptable. Mayor Probst asked whether the permit approval should only be effective after the publication of the ordinance amendment. Mr. Filla confinned this, adding the ordinance amendment will not become law until the day following its publication. He noted that if the resolution was made effective today, the ordinance amendment would not apply to this particular applicant. Mr. Filla recommended the Council select a date in the middle of May to ensure the ordinance amendment has been published. He added that the applicant must make the application within 60 days of the approval of the resolution. Mr. Belgea confirmed that this was not a problem. MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to approve Resolution #00-17, approving St. Katherine Ukrainian Orthodox Church Charitable Gambling Bingo Hall, Premises Permit Application, subject to the following condition: 1. The application should take effect no earlier than May 15, 2000. The motion carried unanimously (5-0). C. Planning Cases 1. Case #00-16, Special Use Permit, Antenna on Red Fox Water Tower Mr. Lynch explained that the applicant is requesting a Special Use Permit and Site Plan review to allow for the placement of antennas on the side of the municipal water tower and an electronic equipment building to be located at 1230 Red Fox Road. The antennas require electronic equipment to be located on the ground. The applicant is proposing this to be at the southwest side of the water tower using a shared drive with Sprint PCS, which was approved in January 2000. The proposed building would be 8 x 12 feet and constructed out of a brick to match the existing two buildings on the site. ARDEN HILLS CITY COUNCIL - APRIL 24, 2000 DRAFT 4 Landscaping has been proposed to add screening of the equipment building. Staff has some concerns with the amount of trees planted on the site. Maintenance of the site requires about 90 . inches between trees and other structures. Staff recommends arborvitae be planted a minimum of six (6) feet tall and run along the entire south property line, in place of the proposed five trees. Staff has received a concern from a neighboring business that currently has a 900 MHz fire sprinkler system. The concern is that the antenna might negatively affect the fire protection system. The applicant has stated the antennas should not affect the existing systems. Mr. Lynch noted that Staff received a letter from Resistance Technology, Inc., with concerns about the antennas affecting hearing aid equipment. He added the Council may wish to request that the applicant participate in cost share for a possible impact study. Mr. Lynch advised that the Planning Commission recommends approval of Planning Case #00- 16, Special Use Permit, with 10 conditions. Councilmember Aplikowski asked how Resistance Technology knows that there will be interference. Steve Katkov, a representative of Aerial Connnunications, explained that FCC, which governs all issues relating to interference, has regulations which make it the responsibility of a landowner to protect its own equipment. He added his company would be glad to perform a standard frequency study at their own cost using the City engineer or another local engineer. Councilmember Aplikowski asked why a study would be required unless a problem is known to exist. Mayor Probst stated that such a study is standard procedure. . Councilmember Larson asked what the cost of such a study might be. Mr. Katkov stated the study could cost up to $750 depending upon the engineer hired. Councilmember Larson stated that the Planning Connnission had expressed concern with regard to future proposals and the overall site plan. He added the Council might want to consider this issue. Mayor Probst stated there is no way to predict what the space needs will be on the site, and the Council is not in the business of being landlord. He added the condition requiring the same materials for all buildings is a positive step. Councilmember Grant asked whether Aerial's equipment would work if they operated outside their frequencies. Mr. Kakoff stated the equipment would work but the FCC would suspend their operation. Councilmember Rem stated the letter mentions that current conditions are not acceptable, and added the eoncerns must be clarified with regard to the current case. Mayor Probst stated the Council is not required to assure their profitability as a business. Councilmember Larson suggested the Council might want to consider marketing the City's water towers as possible sites for future ventures. He asked how many antennas a tower could . accommodate. Mr. Katkov stated his company utilizcs 70 water towers and is under negotiations Dt~AFT 5 ARDEN HILLS CITY COUNCIL - APRIL 24, 2000 . for another 20 towers. He noted the City of Eagan has two (2) towers that have five (5) commercial carrier antennas each. Council member Aplikowski moved and Councilmember Larson seconded a motion to approve Planning Case #00-16, Special Use Permit and Site Plan Review, subject to the following conditions: MOTION: 1. The antennas and all mounts shall be painted to match the color of the water tower. 2. A lease agreement shall be maintained with the City of Arden Hills which details rent payments and other specific requirements of the City. If at any time, the lease shall tenninate, the SUP shall be reviewed and the City may impose other restrictions or conditions as warranted. 3. Sprint lease and Special Use Permit be modified and approved by both Sprint and the City of Arden Hills to accommodate the relocation of the drive access and landscaping. No welding shall be done on the water tower tank. The driveway leading from the existing drive to the equipment building should be bituminous to match the existing drive. The equipment building should be constructed in similar material to the existing buildings. The landscaping include a row of arborvitae along the entire south property line. The applicant relocates trees to be removed and relocated on the site if Sprint has not completed this prior to the construction of the drive. Applicant will be responsible for snow removal along the proposed drive. The antenna will not interfere with 900mh fire sprinkler systems in the area. Applicant will complete an intermodulation study. 4. 5. 6. 7. . 8. 9. 10. 11. The motion carried unanimously (5-0). a. Lease Agreement with Aerial Commnnications Mr. Post stated that Staff received the lease agreement late last week and had not studied it thoroughly. Mr. Filla stated the lease agreement is the same as the agreement with Sprint Communications, adding both are non-exclusive with regard to easements allowed on the site. He added he would wish to have assurance from Sprint that they are aware ofthe site proposal and they are not opposed to it. Steve Carlson, a representative from Sprint PCS, stated his organization has seen the Aerial's site plan and they agree to amend their site plan to allow Aerial to co-exist on the site. . MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the site agreement between the City of Arden Hills and Aerial Communications. The motion carried unanimously (5-0). ARDEN HILLS CITY COUNCIL - APRIL 24, 2000 DRAFT 6 2. Case #00-17a, pun Amendment, Welsh, 1987 and 1887 Gateway Boulevard . Mr. Lynch explained that the applicant has two separate requests amending the Planned Unit Development for 1987 and 1887 Gateway Boulevard. The first is to allow the placement of two exterior solvent storage tanks, a catalytic oxidizer, and to expand an existing dock door at 1887 Gateway Blvd. The second is to modify the existing Planned Unit Development to allow for staff approval for certain requests. This portion of the request was tabled and is still being reviewed by the Planning Commission. The applicant is requesting permission to install an oxidizer and solvent storage tanks on site. The oxidizer removes solvent emissions that are ducted from the printing presses. The applicant claims it removes 98 percent ofthe solvent vapors from the process. The solvent storage tanks hold normal propyl and ethyl alcohol. They are both classified flammable liquids. The tanks will meet the Minnesota Pollution Control Agency (MPCA) requirements. A building permit is required for the installation and the tanks will need to meet the building/fire code. The applicant plans to screen these areas with cedar wood fencing painted to match the building. The fencing will not screen the pipes entering the building. Staff would suggest bollards be placed at each corner of the solvent tank fencing and one bollard on the corner of the oxidizer fencing. . The applicant is proposing two bays be filled with blow-out panels, one be expanded to 14 feet by 14 feet, and the elimination of a stairway/entry door in front of the oxidizer. It also appears that the door in front of the solvent tanks will not be usable once the tanks are installed. Staff has some concerns with the use of the dock door next to the oxidizer. It appears this will be a very tight area with the possibility of the fence being damaged. Staff recommends this bay not be used once the oxidizer is in place. Mr. Lynch stated the Planning Commission recommends approval of Planning Case #00-17a, Planned Unit Development Amendment, to allow for a Catalytic Oxidizer, two solvent storage tanks, and the enlargement of and existing dock door with 6 conditions. Donna Becker, a representative of Welsh Companies, stated that her company is flexible with regard to fencing. Councilmember Larson expressed his support of the amendment, but added he is concerned that the development has many trash enclosures built back in loading and parking areas, and now tanks and an oxidizer are being added. He stated that if the trend continues, the development will be completely altered from the original site plan approved by the Council. Councilmember Larson stated that a suggestion was made by the Planning Commission that wing walls be constructed to provide some screening for those buildings from the road. . DRAFT 7 ARDEN HILLS CITY COUNCIL - APRIL 24, 2000 e Ms. Becker stated that industrial tenants prefer to have their own trash enclosures, and her company ensures that they, and the exterior of the building, are well maintained. Councilmember Larson stated the buildings would be more attractive from the road with the addition of wing walls or landscape screening. Ms. Becker stated there is landscape screening throughout the property, between the buildings and along the property lines. Councilmember Larson stated some screening is required at the entrance to the parking lots from the main road. Ms. Becker stated the buildings were positioned for visibility from the freeway interchange. Mayor Probst stated he supports the amendment, but agrees that the enclosures were not envisioned in the original site plan. He expressed his frustration over the difference between what the Council approved and what has occurred on the site. MOTION: l. e 2. 3. 4. 5. 6. Councilmember Larson moved and Councilmember Grant seconded a motion to approve Planning Case #00-17a, Planned Unit Development Amendment, to allow for a Catalytic Oxidizer, two solvent tanks, and the enlargement of an existing dock door with the following conditions: A minimum of three protective bollards be placed to protect the fence structure. Dock door closest to the oxidizer not be used once the oxidizer is in place. Solvent tank and Oxidizer screening be cedar wood construction painted to match the building. Screen all rooftop mechanical devices per code requirements. Placement of Solvent tanks meet BuildinglFire code regulations. No detectable odors from the printing process be present on the exterior of the building. The motion carried unanimously (7-0). 3. Case #00-18, SUP Amendment, Mounds View High School, 1900 Valentine Lake Road Mr. Lynch explained that the applicant is requesting approval of an amendment to their Special Use Permit for Mounds View Senior High School. Mounds View Senior High School is currently operating on an SUP, which was issued in September 1978, in Planning Case #78-23. In Febmary 1984, the City Council approved a SUP for the site Master Plan, only a Site Plan review process would be required rather than amending the SUP. Staffhas detennined that due to the building addition and major changes proposed we will process the request as a SUP amendment. In the future, minor changes would still be able to be processed as a Site Plan Review. The intention of the Master Plan is to establish the long range vision for the campus, including a physical plan and also specific land use control. e ARDEN HILLS CITY COUNCIL - APRIL 24, 2000 DR p..fT 8 The property has five access points off of Lake Valentine Road. The applicant is proposing to . eliminate one of the access points. The campus currently has one main loop for busses and cars for drop off and pick up of students. The proposed plan would modify this, creating a separate loop for bus traffic and car traffic. They are also proposing an emergency vehicle drive looping entirely around the school. The applicant proposes to remove the baseball field and add three full-sized soccer fields and one praetice field. The baseball field will not be relocated on this site. City ordinance requires one (1) parking space for each school employee as well as one (1) space per four (4) students. The site should have a total of689 parking spaces, according to school enrollment. They are currently under the required number of parking spaces. Staff has had several problems with parking around the school. There are "No Parking" signs in several areas. The Public Works Director has responded to the problems created by students' parking on public streets around the school. The number of parking spaces on site determines the amount of handicapped parking required. The school currently has 16 handicapped parking spaces. The proposed plan shows 474 parking spaces, and 9 handicapped spaces would be required. The applicant is proposing a total of 12 handicapped spaces. This meets the amount of handicapped parking required; however, the school should have 663 parking spaces, thus requiring 14 handicapped parking spaces. According to zoning ordinance, all fixtures must direct light away from adjoining lots and public streets, the source of illumination must be concealed, and the fixtures must not cast light that exceeds one foot candle on adjoining property. The proposed lighting plan meets these requirements. e It has recently been brought to Staff s attention that several residents have concerns with regard to the lights installed last fall on the south side of the parking lot. The lights were approved by Staff with the stipulation that they meet the lighting ordinance. It is Staff's understanding that one of the concerns includes the color of the lighting. The new lights are white, and lighting in the past has been yellow. We do not currently have color restrictions for lighting. It is Staffs understanding that some of the existing lights are on timers Staff reconnnends that all lighting (with the exception of security lighting) be on timers to be shut off by 10:00 p.m., unless there is a school event which is later than 10:00 p.m. The applicant has made several modifications to the proposed plan presented to the Planning Connnission. Some of the items include turn-a-round areas requested by the Fire Inspector, reduction in the building addition in two locations, and the addition of29 parking spaces. The Planning Commission recommended the proposed plan be reconfigured for a zero loss in parking from the current number of parking spaces located on the property. The applicant has . modified the proposed plan to add parking showing five additional spaces to the existing parking. e e e ARDEN HILLS CITY COUNCIL - APRIL 24, 2000 DRAFT 9 Some of the parking stalls and drive widths do not meet the City Zoning Code standards. The parking spaces along the tennis courts are only 17 feet long, where 18 feet is required. Staff also has some concerns with the traffic flow into the main parking lot and to the back parking stalls. The width is 20 feet where 24 feet is required. The parking spaces that close to the entrance may cause problems. Staff would recommend redesigning this area. Mr. Lynch stated the Planning Commission recommends approval of the amendment to the Special Use Permit (updating the Master Plan) in Planning Case 00-18 subject to seven (7) conditions. Mayor Probst asked whether the required parking is driven by student population. Mr. Lynch confinned that the number of required parking spaces is based on student and staff population. Tom Fabick, a representative of Annstrong, Torseth, Skold & Rydeen, stated there had been much discussion at the Planning Commission meeting with regard to parking. He added that no increase in student population is anticipated, and most high schools have similar problems. Mr. Fabick stated the building additions are proposed to enhance educational programs. He added an investigation has been commenced into the electrical and control issues with regard to the parking lot lighting. Mr. Fabick stated that School District staff had been concerned about running the water main through the athletic fields to Gramsie Road. He added a new proposal had been discussed which would run the water main around the field and add some length to the water main but would be less disruptive to the fields. He noted that the School District is willing to participate in the water main costs. Councilmember Larson asked whether the existing white lights in the parking lot would be replaced, as requested by Ms. Elizabeth Garski in her letter to the Council. Mr. Fabick stated there is no ordinance regarding the color of parking lot lighting. He added that white lights are brighter, and school staff have indicated they feel more safe in the parking lot at night with white lights. He noted there are some white lights and some yellow lights, and the School District could review their policy over time. Councilmember Larson asked whether Ms. Garski's concerns with regard to removal of the garbage dumpster to another location would be addressed. Mr. Fabick stated that kitchen and deliveries areas are near that location and trash pickup is required there. He added he understands that trash pickup timing issues are no longer a problem. Councilmember Larson asked whether the School District will go ahead with the water main if the City does not contribute funds. Mr. Fabick stated that the smaller water main on Valentine Lake Road could be utilized, but fire pumps would be required, and the Fire Department is not happy with that solution. ARDEN HILLS CITY COUNCIL - APRIL 24, 2000 Df<AFT 10 Elizabeth Garski, 1795 Valentine Lake Road, asked whether the parking lot timers could be moved indoors so that night staff could more easily regulate them. Mr. Fabick agreed that would . be the logical solution. Mayor Probst asked why the lights in the parking lot are two (2) different colors. Mr. Fabick stated the lights were installed before he began working on the project. He added that their electrical engineer is working to resolve the timer and control issues on the parking lots, and to get the timers inside the building. Councilmember Larson stated he would support the addition of a condition that would require the parking near the tennis courts be redesigned to the satisfaction of Staff. Mr. Lynch expressed concern that the student street parking issues have not been addressed, and requested that the Council consider requiring the School District to meet with the City to devise a plan to deal with the parking problems. Probst agreed that it would be a worthwhile attempt to encourage staff and students to cooperate in a formalized manner with neighborhood residents. Mr. Filla stated that it should not appear that the Council is approving a variance for parking without a reason. MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to approve Planning Case #00-18, Special Use Pennit Amendment, Mounds View High School, 1900 Valentine Lake Road, with the following conditions: . I. Compliance with the height for structures. 2. Approval of Rice Creek Watershed District. 3. Compliance with the Lighting Standards of the Zoning Ordinance. 4. All lighting (except a select few for security) be on timers to be shut off by 10:00 p.m., unless there is a school event which is later than 10:00 p.m. 5. Remove temporary classrooms. 6. Add three fire hydrants as requested by the Fire Inspector. 7. Parking be reconfigured for 0 loss from current number of parking spaces located on property. 8. Parking area near the tennis courts be redesigned to the satisfaction of Staff. 9. School District staff meet with City staff to discuss possible solutions to parking issues. The motion carried unanimously (5-0). A. Water Line Extension Request Mr. Lynch stated that Stahl Construction is representing the School District and has been authorized to work on their behalf. . ARDEN HILLS CITY COUNCIL - APRIL 24, 2000 D. l;!!) 1"v"Ii:T .. ~~,e;..;"r 11 . Councilmember Larson stated he finds it hard to justifY the City's contribution to the project. He added the school does not generate any property tax revenue, and the high school serves many other connnunities. He noted the City would not be undertaking this project if the school were not being improved. He expressed doubt that City tax dollars should be spent on this project. Mayor Probst stated the City would nonnally provide a water service to any entity. He added the proposal is a reasonable one. Councilmember Rem stated the project is a good opportunity for the City, and seems sensible. Councilmember Grant stated he would support the water main line from Gramsie Road, and the funding of the portion from Gramsie Road to the property line. Councilmember Aplikowski stated she would wish to see the City share the cost of acquiring the easements, representing compromise on both sides. Mr. Lynch expressed concern that the whole system be implemented at the same time, since without a contract there would be no way to force the School District to make the connection. He added it will be necessary to ensure that the project is completed as a loop. Mayor Probst agreed that a reimbursement agreement requiring the School District to complete their portion would be sensible. . Mr. Stafford stated that itemized bids could be written in such a way to separate the easement portion from the rest of the project, thus leaving the City responsible only for the agreed upon portion. Councilmember Rem asked why additional easement must be purchased. Mr. Stafford stated the existing easement is not sufficiently wide and additional easement is required. Councilmember Larson stated he is unclear as to how much the project will cost. Mr. Stafford stated a figure of $2 per square foot was used to calculate easement acquisition, for a total of $6,000 for 3,000 square feet. He added that pipe is approximately $25 per foot for an approximate total of $20-25,000 with restoration. MOTION: Councilmember Rem moved and Councilmember Aplikowski seconded a motion to authorize City staff to cooperate with the School District in drafting an agreement for sharing of the project. Voting on the motion: Probst, Grant, Aplikowski and Rem voted aye. Larson voted nay. The motion carried (4-1). 4. Case #00-19, Front Yard Setback Variance, Jeff LaNassa, 3153 Shoreline Lane . Mr. Lynch explained that the applicant is requesting approval of a front yard setback variance (28 square feet proposed, when 40 feet is required) for an addition and two car garage on a single-family lot zoned R-2. ARDEN HILLS CITY COUNCIL - APRIL 24, 2000 """.F:"'> /!,\IJ""T ~. '~\',j' ii.... "'~ W~'1>IJ' A 12 The applicant currently does not have a garage or driveway. The applicant utilizes a few parking . spaces on a short drive just off Shoreline Lane. The proposed garage would be 643 square feet (23' 6" by 27' -4"). The garage is proposed to be 27' -4"; however, the applicant is proposing a 3- foot wide stairway in the rear of the garage. The addition is proposed to be 25 x 28 feet and would have additional bedroom space. To connect an addition or garage to the house, two bedrooms would be eliminated leaving only one bedroom. The new addition would create four small bedrooms. The addition and garage will be constructed using similar materials to the existing home. Staff looked for alternative locations such as reducing the addition or moving the garage and addition to run along the front of the home. The lot has the space to accommodate the addition and garage in the buildable area; however, the slope from Shoreline Lane to the front of the home would create a drainage problem for the garage. The addition alone does not show a hardship, A garage could be constructed on this site without direct access to the home; thus no reduction in bedrooms would occur. However, if the garage is constructed at or behind the required 40 foot setback there would be some drainage issues due to the very steep slope. The front entrance is in the center of the home. An addition blocking the front door would make entry to the home confusing for visitors. The slope of the lot makes it difficult to add a garage in front ofthe existing home without causing drainage problems. Other properties in the immediate area have a similar setback. The . property currently does not have a garage. The proposed garage is not larger than necessary (standard two car). Moving the addition and garage back would eause drainage problems. There are ways of draining water around the garage entrance; however, these tend to freeze in the winter/spring, causing problems. The addition could be minimized allowing the garage to be moved back; however, drainage problems will occur. The additional bedrooms would not be needed if the existing bedrooms were not disturbed by a hallway. Mr. Lynch advised the Planning Commission recommends approval of Planning Case #00-19, front yard setback variance (27 feet proposed where 40 is required) for an addition and garage with one (1) condition. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve Planning Case #00-19, Front Yard Setback Variance, Jeff LaNassa, 3153 Shoreline Lane, with the following condition: 1. If the stmcture is damaged in excess of the building code threshold for damage, the variance would no longer be valid. . The motion carried unanimously (5-0). e e e ARDEN HILLS CITY COUNCIL - APRIL 24, 2000 nn ""FT W,.,,:> fl . h. J-. 13 ADMINISTRATOR COMMENTS Mr. Lynch stated he had received correspondence from Chesapeake Companies with regard to the potential purchase of properties from Morris Communication. He added they are requesting the Council's consideration of the creation of2 small parcels to include areas along Highway 694 to allow access to advertising signs. He noted this should be discussed at the next Council Worksession. Mayor Probst requested that Staff review the request in preparation for the worksession. COUNCIL COMMENTS AND COMMITTEE ACTIVITY REPORTS Councilmember Grant stated that the Ingerson Neighborhood Design Review Group met April 18 to discuss roadway design, drainage and water quality issues with the City engineer. He added the task force's next meeting will be May 2 at which the Maplewood Public Works Director will review raingardens deployed in that city. Councilmember Grant noted that a celebrity, Rick Rockwell, had been pumping gas at the Texaco Station on County Road E that morning, and the City was mentioned on the radio and on television. Councilmember Grant stated the Parks & Recreation Committee will meet April 25 for a tour of all City parks. He added the committee will review the budgeting process for 2000. Councilmember Larson stated the Water Quality Task Force will meet April 25, adding he will not be able to attend. Council member Larson asked whether the building inspector arrangement with Shoreview would end. Mr. Lynch confirmed this, adding similar arrangements with other cities are being considered. Councilmember Larson asked whether the senior discount on sewer rates was still under consideration by the Operations and Finance Committee. Councilmember Aplikowski stated the issue was dropped after poll results at the last meeting. Councilmember Aplikowski stated the Operations and Finance Committee had also reviewed the senior water rate, and the consensus was mixed. Mayor Probst expressed disappointment that no action was recommended on this issue, adding he believes it should be discussed further. Councilmember Aplikowski expressed disappointment that the Ingerson Road reconstruction project is being prolonged. She added she had hoped some decisions would have been made by the end of May. Councilmember Aplikowski noted that the Pioneer Press newspaper mistakenly printed ''New Brighton" over the Arden Hills area on a map depicting the northern suburbs. Mr. Lynch stated he had contacted the Pioneer Press regarding this misprint. ARDEN HILLS CITY COUNCIL - APRIL 24, 2000 D'. ~.'~. ", ~'='T' \\;~ :'} P-":,;. ,.~ , \\- .,!~_v~ l - ~ 1<-a :. r.;-~ li~1. ij 14 Councilmember Aplikowski stated the City Events Task Force had met last week, and the publication of the history booklet is moving ahead. She added the newsletter committee will meet on April 26. e Councilmember Aplikowski stated she would attend the Association of Metropolitan Municipalities (AMM) meeting. Councilmember Rem stated she had three (3) more residents interested in participating on the Web Site Development Task Force. Councilmember Rem stated she would attend the Water Quality Task Force meeting on April 25'h as a substitute for Councilmember Larson. Councilmember Rem stated the Northwest Youth & Family Services completed their audit last week, and are currently developing an endowment program. She distributed brochures regarding their Midsummer Day bike ride on May 20. Councilmember Rem stated she met with Bethel College regarding human rights and diversity Issues. Councilmember Rem stated she had received positive feedback from residents regarding availability of City Council meeting videotapes at the library. e Councilmember Rem stated that the Council might wish to invite the Operations and Finance Committee to attend an upcoming Council Worksession. She noted the Committee would benefit from a discussion with the Council regarding old issues, new directions, and a list of priorities and approaches. Mayor Probst stated he would like to discuss County Road I road improvements at an upcoming worksession. Mayor Probst stated he received various correspondence, including a standard response from Senator Vento's office, as well as a copy of a letter from the Sheriff s office notifying the City of its share of a OWl forfeit vehicle totaling $1,031.50 He added he also received a letter from the Ramsey County Aetion Program requesting the City's support of and active participation in their programs. Mr. Lyneh noted that the new Planner, Jennifer Chaput, was present at the meeting, and introduced her to the Council. The Council welcomed Ms. Chaput. e - - - D.. \j"j> /?;, ~~ "\'!'" "''''"'''' iL'it"~ ~ " m\.. r"ia~ I ARDEN HILLS CITY COUNCIL - APRIL 24, 2000 15 ADJOURN MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to adjourn the meeting at 9:48 p.m. The motion carried unanimously (5-0). Dennis Probst Mayor Joe Lynch City Administrator NOTICE OF MEETINGS The next regular City Council meeting will be held Monday, May 8, 2000 at 7:30 p.m. at the Arden Hills Council chambers. ., .. \. e e e DRAFT MEETING MINUTES CITY COUNCIL WORKSESSION MONDAY, APRIL 17, 2000 4:45 P.M. - CITY HALL, 4364 WEST ROUND LAKE ROAD CALL TO ORDER Acting Mayor Gregg Larson called the meeting to order at 4:50 p.m. Those present included Councilmembers Beverly Aplikowski and David Grant. Staff present included City Administrator, Joe Lynch; City Accountant, Terry Post; Public Works Director, Dwayne Stafford; Parks and Recreation Director, Tom Moore; and Recording Secretary, Sheila Stowell. Others present included the City's Consulting Engineer, Greg Brown; and members of the City's Water Quality Task Force, as identified later. Councilmember Rem arrived at approximately 5:00 p.m. and Mayor Probst arrived at approximately 6: 15 p.m., at which time, Acting Mayor Larson turned the gavel over to Mayor Probst. CHARITABLE GAMBLING POLICY DISCUSSION City Accountant Post requested discussion of the City Council's intent of the existing language of Section 4-43, "Trade Area Restriction," of City Code regarding charitable gambling, as it related to a recent request for a premises permit application. Discussion included the original ordinance intent and current interpretation and the need for the ordinance to be more explicit to clearly identify those funds remaining in the trade area for lawful purposes, not strictly for use by an organization for internal program funding; "bricks and mortar" operations in the City compared to outside organizations. Acting Mayor Larson identified that the specific issues needing Council clarification appeared to be the City's general policy, and the current St. Katherine's Premises Permit application itself, each to be considered as separate issues. Reference was made to the original ordinance adoption, discussion and intent, as of July 30, 1990. Mr. Post commented on his discussions with City Attorney Filla regarding the matter and that the intent should be clearly stated in the language of an ordinance. Mr. Post presented a draft of a recommended revision, essentially stating, "...an organization permitted to conduct lawful gambling within the City shall expend at ARDEN HILLS CITY COUNCIL WORKSESSION -APRIL 17, 2000 DRAFT, 2 least fifty percent (50%) of its net profit on lawful purposes, not INTERNALLY associated with the organization, conducted or located within the trade area." After further discussion, there did not appear to be a clear consensus of Councilmembers regarding the Premises Permit application for St. Katherine's. It was the opinion of several Councilmembers that they would prefer the Council as a whole to proceed with this application, then revise the ordinance. e Staffwas directed to include amendment of this ordinance, pending City Attorney review, on the April 24, 2000 regular City Council Agenda for consideration. Staff was further directed to provide notice to St. Katherine's regarding City Council intentions for Ordinance amendment, and the concerns of the City Council and need for compliance with trade area requirements. MOUNDS VIEW HIGH SCHOOL. WATER LINE EXTENSION Public Works Director Stafford reviewed a request from the Mounds View High School, as part of their upcoming Planning Case, for a proposed City cost participation for a 12-inch service connection to the Gramsie Road watermain. After discussion, it was staff s recommendation that, in all scenarios, the City Council stipulate that the School District maintain ownership and maintenance responsibilities of any water lines within the Mounds View High School property line. It appeared to be the consensus of the City Council that they would be in favor of cost participation for installation up to the property line. Staff was directed to proceed in conversations with the School District, and further requested that the School District provide a formal request to the City for this water line cost participation. e WATER OUALITY TASK FORCE Councilmember Larson introduced Mr. Roger Aiken, Chair of the City's Water Quality Task Force. Mr. Aiken introduced those Task Force members present: Andy Holewa; Caroline Gilbert; Dave Ford; Bryan Anderson; and Michelle Hanson of the Rice Creek Watershed District (RCWD). Mr. Aiken presented a list of four (4) draft goals prepared by the Task Force for Council consideration. I ) Water resources and features are an important contribution to a high quality oflife and to the tax base of the community. Lakes, wetlands, and other water features should be improved at every opportunity. 2) Arden Hills contributes and receives waters from the Rice Creek Watershed District. We will deliver back to this system clean water which . ARDEN HILLS CITY COUNCIL WORKSESSION - APRIL 17,2000 DRAFT . will ultimately flow to the Mississippi River and beyond. We expect that our neighbors will share this intention with us. 3) Opportunities to ensure ecological diversity, provide water quality improvement, advocate environmental education and otherwise improve the natural beauty of our City should be actively encouraged. 4) Natural vegetation should be allowed to flourish and encouraged as a method of slowing rapid runoff, preventing erosion, improving water quality and enhancing wildlife habitat. Our trail systems should be used to enhance the natural characteristics of an area and maintained to minimize human impacts on the water resources. Councilmember Larson commented on the Task Force's work to-date. He made a suggestion that the Task Force consider addressing more stormwater runoff issues, regardless of their source, prior to it entering the water system. Councilmembers sought clarification of several items of Goal #4, specifically as it relates to trail surfaces and natural vegetation; ongoing water quality issues and how the City assigns responsibility for follow up. Mr. Aiken sought further direction and specific actions to pursue. . Mayor Probst complimented the Task Force on their work to-date. Mayor Probst requested specific items be addressed by the Task Force (i.e., stronger words regarding street sweeping with priority given to streets around water bodies due to their immediate impact on water quality; and attempting to control types of fertilizer used in community). Mayor Probst requested that the Task Force prioritize the order in which items need to be implemented; and offer more specifics on cost ramifications, in order for their timely incorporation into the City's budget process. Mr. Aiken stated that the Task Force, prior to their next meeting, would need to formulate specific direction to provide focus and detail for the process. Mr. Aiken stated that the citizen participation issue is the most complex initiative and the City would have a whole range of options to supporting citizen activities (i.e., cable news items; City newsletter; and seasonal mailing in quarterly utility billings) . Councilmember Larson suggested that the Task Force's final goals state "water bodies of Arden Hills," and not specific lakes; and he also questioned the Task Force's use of".. . and exceed..." going beyond standards, since it has cost ramifications, and suggested that perhaps the goals state that the City should at least meet standards. . DRAFT ARDEN HILLS CITY COUNCIL WORKSESSION - APRIL 17,2000 4 Councilmember Rem suggested that the Task Force consider listing those resources (i.e., contacts, groups or agencies) that could be contacted for additional . information. Task Force member, Andy Holewa, expressed the Task Force's appreciation of the efforts of Councilmember Larson and Associate Planner, Nancy Randall, in their guidance and assistance in working with the Task Force. Councilmember Larson recognized those Task Force members not present tonight, but also actively involved in the Task Force work. They included Philip Lacher; Marty Rye; Paul Amble; Tom Lynch; and Wilhelm Reindl; as well as Sam Scott. Mayor Probst again thanked the Task Force for their work to-date. HIGHWAY 96/10 PLAN REVIEW Consulting Engineer, Greg Brown, presented overlays of the various options previously discussed for the Highways 96/1 0 intersection. Mayor Probst stated that the City was receiving increased pressure from Ramsey County to provide their recommendations to the County for their consideration for the final design process. A meeting has been requested and scheduled by Ramsey County Commissioner, Tony Bennett, with Mayor Probst; City Administrator . Lynch; Minnesota Department of Transportation (MnDOT) representative Bob Brown; and Jim Tolaas of Ramsey County's Public Works Department later this week. Mayor Probst stated that it is the concept of Ramsey County that the City of Arden Hills is holding up this project, and potential funding for reconstruction. Discussion included the need for the City of Arden Hills to consider a major interchange to accommodate future development of the Twin Cities Army Ammunition Plant (TCAAP) area. Mayor Probst stated that he and Mr. Lynch would provide additional information to the Council at their April 24th Council meeting, following their meeting with Commissioner Bennett, et al. CITIES OF ARDEN HILLSIROSEVILLE JOINT POWERS AGREEMENT. SHARED SERVICES Mr. Post presented a proposal for a Joint Powers Agreement (JP A) with the City ofRoseville for sharing of services and resources between the two cities. Mr. Post identified several items being considered, including installation of an antenna on the Femwood water tower, which would allow Arden Hills a most cost- effective utilization ofRoseville's SCADA system for monitoring alarms on City . ARDEN HILLS CITY COUNCIL WORKSESSION - APRIL 17,2000 DRAFT e lift and booster stations; and potential street engineering services from Roseville's internal engineering department. Mr. Post requested Council consideration of a policy in directing staff whether or not to pursue a sharing of services and resources with the City of Roseville. It was the consensus of the Councilmembers that staff pursue discussions with the City of Roseville and provide a final draft of alP A at a future City Council meeting on the Consent Calendar agenda. MISCELLANEOUS DEPARTMENT REPORTS Public Works Department Public Works Director Stafford reported that the City had completed water infrastructure repairs as needed on County Road E, in preparation for Ramsey County's upcoming mill and overlay of the roadway. Parks and Recreation Department e Parks and Recreation Director Moore reported that improvements at Arden Manor Park are nearly complete, with Nadeau Utilities completing their final punch list items. Mr. Moore reported that staff had observed increased use of the park, as evidenced by picnic shelter reservations. Mr. Moore reported that extra wood fiber left over from that project had been used at other parks in the City, at estimated cost savings of $3,600. Other items of note were softball programs being started; installation of playground signs; ongoing employee safety training; remaining park tours by the Parks and Recreation Committee prior to 2001 Budget development; increase in spring program registrations; and severe teaching staff shortage continuing to be a problem area. Finance Department City Treasurer Post reported on the final dirt inventory negotiations for the City's purchase of the Indykiewicz property. Mr. Post further reported on his upcoming attendance at the Ramsey County HRA meeting as they discuss Community Development Block Grant (CDBG) applications, for which the City had requested funds for additional improvements at Arden Manor Park, and for installation of a watermain along Old Highway 10. COUNCIL COMMENTS e ARDEN HILLS CITY COUNCIL WORKSESSION - APRIL 17,2000 DR~fl Bev AnIikowski Councilmember Aplikowski updated that Council on the Communications Committee; Water Quality Task Force; and City Events Task Force, stating that the City Events Task Force would be providing the City Council with budget requests for preparations for the 50th Anniversary Celebration in the near future. e Grel!l! Larson Councilmember Larson reported that the Ingerson Review Group would be meeting this week. Lois Rem Councilmember Rem stated that she would be unable to attend the next Operations and Finance Committee meeting. Councilmember Rem also informed Councilmembers that Mr. Craig Wilson had expressed an interest in chairing the City's future Web Site Task Force and she was waiting for confirmation from two other residents regarding their involvement. David Grant Councilmember Grant expressed concerns regarding an apparent dumping site being used along railroad right-of-way, which was visible from the City trail. City Administrator Lynch stated that he would investigate and follow up as indicated. Councilmember Grant also mentioned the upcoming Ingerson Road Review Group meeting; complimented staff and subcontractor on his observations regarding the professionalism and ease of the recent installation of his residential water meter. e Mavor Probst Mayor Probst commented on several correspondence items and requested staff follow up. Mayor Probst also commented on recent park vandalism; and complimented Recreation Program Supervisor, Michelle Olson, regarding her positive acknowledgement from staff at the City of Roseville. Mayor Probst verified with staff that the department specific Five-Year Capital Improvement Plan (CIP) would be discussed at a future Council Worksession and that he would withhold his comments on the Fire Department CIP until that time. e ARDEN HILLS CITY COUNCIL WORKSESSION - APRIL 17,2000 DRAFT 7 e CITY ADMINISTRATOR COMMENTS City Administrator Lynch advised Councilmembers that City Hall had installed an internal voice mail system. ADJOURN MOTION: Councilmember Rem moved and Councilmember Grant seconded a motion to adjourn the meeting at 9:25 p.m. The motion carried unanimously (5- 0). e e I. \ . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 05/08/00 COUNCIL MEETING PAGE 1 OF3 CLAIMS PAID SINCE LAST COUNCIL MEETING (04124/00) ,,:.jjkii:i'itiMjAtJK! VlI~ ...................... ......,:.... 'j(MjjUit!:li!ooMMtNlll!'i!'!: ................... ...............,..,... ,-.,-............ ~ ....... ........... .,..._w_,.....,......_w......,w ::;::';:; : '. .' -::~::::;: ......-.....'.........,-...'.-......,.'..... ... . .... ....... ........ .:.:.....:.:.:.:.:.:.:.".:.;.;.:.,.:.:.;.,<-:.:,.:.; .............. .............. .". 17562 04/24/00 Affinity Plus Federal Credit Union 4,066.96 Second Avril Payroll 17563 04/25/00 ICMA Retirement Trust - 457 1,690.21 Second Aoril Pavroll 17564 04/25/00 Public Emolovees Retirement Association 3 089.87 Second Anril Payroll 17565 04/25/00 lU.a.E. Local 49-Fringe Benefit Fund I 200.00 Insurance-May 2000 17566 04/26/00 DCA Inc. -FSA Deoartment 269.19 Davcare Reimbursement 4/14/00 17567 04/28/00 Health Partners 615.75 Dental Insurance-Mav 2000 17568 05/01/00 Fortis Benefits 154.23 May Long Term Disability 17569 05/01/00 Fortis Benefits 198.00 Mav Short Term Disability 17570 05/01/00 AMB Prooerty LP 4,378.00 Mav Rent & Gen ODeratin. EXD 17571 05/02/00 Northern States Power Co. 5 640.17 April Service 17572 05/02/00 US West Communications 270.07 Phone Service-PW & Parks II Subtotal. Paid Claims 21.572.45 II Paid Claims From Above - 21,572.45 Add Unpaid Claims, Page 3 of 3 . 122589.39 Total Accounts Payable Claims for Count:il Approval, 05/08/00 ~ 144,161.84 Note: Checks fOT unpaid claims totaling $105,052.44 were mailed on April 25, 2000 after approval at the April 24, 2000 Council Meeting. They were check numbers 17512.17561. This sequence corresponds to unpaid temporary numbers 11 - T50, Check numbers 17510 - 17511 were used for alignment. OWIdyI...........poyo_;...1 \ CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 05/08/00 COUNCIL MEETING PAGE 2 OF 3 I . UNPAID CLAIMS REGISTER: dtMIi~;;lficttllAtiiimFl!tMlmf:i:i:i:i:ii:i: ':::i;WAMOOifflic6MMtNiSl'ni:VV ....".............. ...................w.w.........w ................... TOI 05/09/00 Accurate Press Inc. 619.83 ADril Newsletter T02 05/09/00 AEC Enpineermp" 2800.00 Prof Svcs- Water Tower Insnection T03 05/09/00 Airtouch Cellular \09.06 Cellular Phone Service T04 05/09/00 AT&T 175.79 Loop" Distance T05 05/09/00 Boltman, Jennifer 324.00 Dance Instructor T06 05/09/00 Burwell. Lvnn 912.00 Dance Instructor T07 05/09/00 Co~ter In~tion Technolol1ies 165.08 Comnuter Hardware T08 05/09/00 Doeu Voice Communications Com 171.80 CH-Voicemail-5/O 1-5/31/00 T09 05/09/00 Electro Watc1unan Inc. 239.63 Citv Hall Alarm Svstem 5/1-7/31 T\O 05/09/00 Electronic Interiors, Inc. 822.50 Professional Services-New Citv Hall Tll 05/09/00 Flore", Kevin 20.00 Ovemavment-Track Tl2 05/09/00 Frattallone's Hardware, Inc. \04.42 Amil Purchases Tl3 05/09/00 Gonher Snort 376.84 Dbl Safetv First Base-Perrv & Cummings Tl4 05/09/00 are;- Larson Snorts 929.46 Softball Enuinment Tl5 05/09/00 Holm, Susan 523.00 Ceramics Class Sunnlies Tl6 05/09/00 Hvdro Sunnlv Comnanv 1,008.29 Residential Meter Proi.(6) Meters Purchased Tl7 05/09/00 Insixiemnnav. Chant 30.00 Refund-Kid's Soccer Tl8 05/09/00 Interim Personnel 147.60 Temn Office-J. Patnode TI9 05/09/00 Jor;;enson, Lisa 30.00 Refund-Kid's Soccer . T20 05/09/00 Kath Auto Parts 177.08 Ami! Purchases T21 05/09/00 Knox Lumber Co. 12.32 Mail Box Renair Material 1'22 05/09/00 Krawczvk Sarah 10.00 OVl"fTJavment- Track 1'23 05/09/00 Le~e of:MN Cities I 986.06 3966 Glenview Sewer Back-un T24 05/09/00 Le<'l<me of MN Cities Ins. Trust 52,324.00 General Liabilitv Insurance Premium 1'25 05/09/00 Maaco Auto Paintim! 750.00 Paint-New Chev 1 Ton-Water Dent 1'26 05/09/00 MarQ:olis Janet 30.00 Refund-Kid's Soccer 1'27 05/09/00 McCallum Transfer Inc. 15.38 Deliverv Service 1'28 05/09/00 McDowall M;;~ 30.00 Refund-Kid's Soccer 1'29 05/09100 Michael's 95.22 After School Sunolies no 05/09/00 Midwest Asnhalt Com. 69.86 Road Renair Material T31 05/09/00 Minnesota GFOA 35.00 Snring Training-I. Post T32 05/09/00 Natale's CaITe Inc. 111.83 Work Session 4/17/00 n3 05/09/00 National Safe"! Council 264.95 Backhoe Safetv Traininll' Kit T34 05/09/00 NCPERS Grouo Life Insurance 45.00 PERA Life-Mav n5 05/09/00 Northern 34.06 Chain Binders for Parks Trailer Tie Downs II Total- Unnaid Claims 65,500.06 II ,.,odyi"""""n..poyabk/cloim.' . t . . e CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 05/08/00 COUNCIL MEETING UNPAID CLAIMS REGISTER: PAGE30F3 :WMN'3 .':'l:lttiiA'tti T36 T37 T38 T39 T40 T41 T42 T43 T44 T45 T46 T47 T48 T49 05/09/00 05/09/00 05/09/00 05/09/00 05/09/00 05/09/00 05/09/00 05/09/00 05/09/00 05/09/00 05/09/00 05/09/00 05/09/00 05/09/00 Northern Water Works Su I Co. Olson Michelle Pitne Works Post Terrance Ramse Coun Ramse Coun Sam's Club Stafford Dwa e State of Minnesota TimeSaver Off-Site Secretarial Triarco Arts & Crafts Truck Utilities Mfi Co. Waste Mana ement-Blaine Xerox Co oration 34.61 82.12 465.00 61.75 372.10 54,749.04 48.82 72.81 10.00 192.13 184.48 195.53 72.25 548.69 57,089.33 65,500.06 122,589.39 Gate Valve Re air~Co. 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",.,...,.,:.::,.. ~ ~ N ~ ~ ~ ~ ~ ~ ~ ~ N ~ ~ ~ ~ ~ N ~ . ~ ~ * '" 1 '" ~ ~ <i ~ .~ 1l ~ '" ~ .s "j 0 ~ ~ ~ ~ 6 ~ . .~ ~ . .. .~ :E ~ 0 .. . . .: Ui ~ I . . ~ 1i ~ r- E . ~ . . 'il ;;; '" '" ~ .~ . :~ ] '" " 0 " ~ '" <l: 0 . z e e CITY OF ARDEN HILLS MEMORANDUM DATE: May 2, 2000 TO: Mayor and City Council Joe Lynch, City Administrator J~ FROM: SUBJECT: City Hall Hours of Operation ReQuest Staff would request that the City Council once again consider a change in the normal workday hours for City Hall and maintenance during the sununer from Monday, lune 5, 2000 through Friday, September 1,2000. As in past years, this requested change for City Hall would be Monday through Thursday, 8:00 a.m. - 5:30 p.m., and Friday, 8:00 a.m.- 12:00 p.m. For Public Works and Parks, the change would be Monday through Thursday, 7:00 a.m. - 4:30 p.m.; and Friday, 7:00 a.m. - 11 :00 a.m. . Backl!round The change to summer hours is intended to expand and improve customer service, staff productivity and staff morale. The primary reason for this change, rather than extending hours five days a week, is because of our small staff and the difficulty in scheduling coverage by each department. The City has not received any direct negative feedback during the period of time the hours have been changed. In fact, most feedback continues to be positive. Recommendation Staff recommends the Council authorize the implementation of a change in the normal workday for the City for the time period of June 5, through September 1, 2000. . I \ . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 05/08/00 COUNCIL MEETING CLAIMS PAID SINCE LAST COUNCIL MEETING 104/24/00) r'iilii#ii .itKl'iA'tt: ::'4MJJUit:::ooMMtlltil .......................'...'.'...........-.....-.....-...,..w...w....uo'...w.--.-.. ...-.................'...............'....................... 17562 17563 17564 17565 17566 17567 17568 17569 17570 17571 17572 04/24/00 04/25/00 04/25/00 04/25/00 04/26/00 04/28/00 05/01/00 05/01/00 05/01/00 05/02/00 05/02/00 Affini Plus Federal Credit Union leMA Retirement Trust - 457 Public Em 10 ees Retirement Association LU.O.E. Local 49-Frin e Benefit Fund DCA Inc.-FSA De artment Health Partners Fortis Benefits Fortis Benefits AMB Pro e LP Northern States Power Co. US West Communications 4,066.96 1690.21 3089.87 1 200.00 269.19 615.75 154.23 198.00 4,378.00 5640.17 270.07 Subtotal - Paid Claims 21,572.45 Paid Claims From Above - 21,572.45 Add Unpaid Claims, Page 3 of 3 - 122.589.39 Total Accounts Payable Claims for Council Approval, 05/08/00- 144,161.84 Note; Checks for unpaid claims totaling $lO5,052.44 were mailed on April 25, 2000 after approval at the April 24, 2000 Council Meeting. They were check numbers ]7512 - 17561. This sequence corresponds to unpaid temporary numbers T] - T50. Check numbers 17510 . 17511 were used for alignment. Second A riI Pa 011 Second A ril Pa roll Second A ril Pa 011 Insurance-Ma 2000 Da care Reimbursement 4/14/00 Dental Insurance-Ma 2000 Ma Lon Term Disabili Ma Short Term Disabili Ma Rent & Gen 0 eratin Ex A ril Service Phone Service-PW & Parks PAGE] OF 3 ,....lyl_.l>poyobloidai...1 , . ,> . . . CITY OF ARDEN HILLS MEMORANDUM DATE: May 5, 2000 TO: Mayor and City Council Terrance R. Post, City Accountant ~ Web Site Development Task Force Appointments FROM: SUBJECT: Backl!round Councilmember Rem, Council Liaison to the City's proposed Web Site Development Task Force is recommending appointment of the following residents to initially serve on this task force. . Craig Wilson, Chairperson, 1677 Lake Valentine Road . Tom McCallum, 4418 Amble Circle . Joe Turgeon, 1777 Venus Avenue . Roger Aiken, 4360 North Hamline Avenue Recommendation The City Council may wish to consider the appointment of these individuals as recommended by Councilmember Rem. Councilmember Rem may have additional information or comments regarding these appointments, including completed applications from the individuals. The Council may also wish to review and/or expand their initial directive for this group (i.e., ". ... feasibility of developing and maintaining a City web page"), and determining a time frame and cost estimate for studying the initial page development and process. The Council may also wish to determine whether or not this group, or the Communications Committee, will have a maintenance role with a web site, if developed (i.e., win they have the ability to change its final design; win they have editorial input; will they make recommendations on information and changes that might be needed on a continuing basis?) Enclosures Arden Hills General Account < " From: Sent: To: Subject: Lois Rem [remxx001@maroon,tc.umn,edu] Sunday, April 23, 2000 12:09 AM Arden Hills General Account Website task force Joe, Here are the three people who have agreed, so far, to participate: Craig Wilson Tom McCallum Joe Turgeon I'm asking that council appoint them on April 24 and also designate Craig Wilson as chair, Wednesdays work well for Craig and Tom-- and for me, I haven't heard from Joe Turgeon yet. Maybe we can have our first meeting the first week of May.., but that won't be set until we can actually all compare calendars, Can you do up whatever formal memo needs to be done to request this council action? Call me at work (612/624-1814) if you have questions. Thanks, Lois Lois Rem U of MN Student Legal Service 612/624-1814 rem@visi.com I . ~,~ ~ ~. tfD 9J~ tJ'~ ~. . . .... · Arden Hills General Account Lois Rem [rem@visLcomj Thursday, May 04, 200010:38 AM Craig Wilson: Roger Aiken; Tom McCallum; JoeTurgeon; Arden Hills AH Website 5/10/00 7p . From: Sent: To: Subject: Ifs official. The Arden Hills Website Task Force will have its first meeting on Wednesday, May 10, 2000, at 7p at City Hall. (4364 West Round Lake Road) and. as usual for after-hours meetings, please use the west door ("Council Chambers"). Joe Lynch found the following piece that he thought might be useful for us to read before the meeting: htlp://www.natal.org/ncsclPubs/Getling%200nline/Chapter_3.htm Please bring your ideas and any examples of municipal (or other?) websites that you've found to be especially noteworthy. We 'might' even be able to have an on-line connection from city hali to visit some of them during the meeting. See you then, Lois . :c: Joe Lynch & Jennifer Chaput, AH City Hall Lois Rem U of MN Student Legal Service 612/624-1814 rem@visi.com . 1 r . , e CITY OF ARDEN HILLS MEMORANDUM DATE: May 5, 2000 TO: City Council SUBJECT: Planning Case File #00-14 Jennifer Chaput, Planneref' City Council Action on Planning Case #00-14 CC: FROM: e On lanuary 31, 2000, Chuck Mertensotto applied for a variance from the corner side yard setback for a porch addition on his house, This issue was heard at the March 1, 2000 Planning Commission meeting. The Planning Commission recommended approval of the variance to the City Council at their regular meeting on March 27, 2000. At that time, the City Council decided to extend the review period sixty days. Staff sent a letter extending the review period (as permitted by State Statutes) until May 29, 2000. No further information has been submitted by Mr. Mertensotto since this time. Also, he did not choose to send a letter to the City waiving the sixty day time requirement. Therefore, the City is obligated to act on this planning case by May 29, 2000. e CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 March 31, 2000 Mr. Chuck Mertensotto 3473 Lake lohanna Blvd. Arden Hills, MN 55112 Re: Planning Case 00-14, Variance Application As discussed at the March 27, 2000 regular City Council meeting, the City Council would like to extend the review period of Planning Case 00-14. The additional review period will extend to Monday, May 29,2000. The City may with the petitioners consent (in writing), extend the review period beyond the Monday, May 29, 2000, date. The following is a list if upcoming meeting dates for the City Council: April 24, May 8, May 30, lune 12, lune 26. The City Council must act by May 29th unless we receive a letter from you asking to extend further. Staff tentatively has this item scheduled for the May 8, 2000 City Council meeting. If you have additional information you wish to present please supply it to staff by Monday, May 1, 2000. If you have any further questions or comments please feel free to contact me at (651) 633- 5676. Nancy 1. Randall Associate Planner PHONE: (651) 633-5676 . FAX (651) 633-7839 , , I e e e 1 , . e CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 March 2, 2000 Chuck Mertensotto 3491 Lake lohanna Blvd. Arden Hills, Minnesota 55112 Re: Planning Case #00-14, Corner Side-Yard Variance Dear Mr. Mertensotto: Pleased be advised that the Planning Commission, at their March 1, 2000, regular meeting, recommended approval of Planning Case #00-14, corner side-yard variance, for a porch addition on a single-family lot zoned R-2, with the following modification: e Eliminate the 8 by 14-foot section on the northeast side, thus only needing a 12- foot setback where a 40-foot setback is required. The City Council is scheduled to receive this recommendation at their Monday, March 13, 2000, regular meeting. rfyou have any questions or comments, please contact me at 651-633-5676. 3incer y, .l1f4 anc~i Associate Planner cc: Planning Case file #00-14 e PHONE: 1651} 633-5676 . FAX (651) 633-7839 ~AN-31-00 MON 11:14 AM , # .i: , . P.02 \ .. . e -- ,.-'." ----------- -- -- .'::' ..'-. ----- --- --- -- ,..., '" 8 ~ x ~ -:5 ,..., - -, -, '.3 "- ~ Xl Vl ~ ,",' '" .... 0 'i: -' '" oc .... v ..,. "> 0 ,... 0 ;i:J - '-' l'i '"- 0 0 0 w Z Z ::i t- (fJ w 3' \.. .... ). 2 - -- -- 'jl 1 - y .'. " ....... CO, ROPID E " . __..rP.'- /"') --~ /"') --- ----N 89'41"42" E 208,71 ........ ~ ~-...;,.--- -- o c "--.',.., - .. ... -:'~'" / I / ~..'/ . -:---J.' Q)/ I I I , .. \ ;", ;,.--"- '-'~.'.'...-;::'- ~.,.@ , \. :rrc) . , ...~~ . ~ ,.., ,..., - . S 89'4"42" W 108.00 ~ -:..::0- '" U"1 I I "''ii.19 h' .." c...' .'0 " - ~~.:~ - - ..., "'V .1 /, ;.,; ~. p/ / ~/ .- ~/ '"J ~I ,. ~ ' ~ ......r. " .... "- i <?" . J ~'>- <II - "'-t.' J;~' oSJ- "'" v ~ 'Z-<t, .s. "'. ~. ~ Ii:.... . ~ if; a/Ii I j is' ..., .~ I , . " , \\ 3"\ Sc-cJ.<- ~ \'" 0 .1/ /; /;. // /, 1/ 'I I,' I' ! 'I II :", 208.71 - /1--- f""'--/ . / // /. i' if ;, I ., ,: j .' . . . CITY OF ARDEN HILLS MEMORANDUM DATE: May 2, 2000 TO: Joe Lynch, City Administrator Terrance R. Post, City Accountant @ Authorization for Detailed Plans and Specifications for 2000 CDBG Projects FROM: SUBJECT: Backl!round Staff submitted grant applications to Ramsey County for Community Development Block Grant (CDBG) funds for Arden Manor Park Improvements and an Old Highway 10 Watermain Extension. City of Arden Hills Resolution No. 00-14 and No. 00-15, adopted at the February 28, 2000 regular Council meeting authorized these applications. Subsequent Development After a review at the Ramsey County Community and Economic Development staff level, on April 25, 2000 the Ramsey County Housing and Redevelopment Authority (HRA) approved both of the City of Arden Hills' CDBG grant applications. The next stage of the approval process is to gain Housing and Urban Development (HUD) approval at the federal level. This approval is expected to be approved by mid-June. Recommendation Based upon the input from Ramsey County's HRA staff, there is an extremely high probability that these two (2) projects will gain federal funding approval. In an effort to "dual track" these two projects prior to formal federal approval, staff recommends that the City Council adopt Resolution No, 00-19 entitled, "Authorizing City Engineer to Prepare Plans and Specifications for Arden Manor Park Improvements and the Old Highway 10 Watermain Extension Projects." Council should be aware that, because of the federal funding source, both of these project will require Environmental AssessmentlEnvironmental Review Record Statutory Checklists, and compliance with the Davis Bacon Act prevailing wage requirements as part of the bidding packages. STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF ARDEN HILLS . RESOLUTION NO. 00-19 A RESOLUTION AUTHORIZING THE CITY ENGINEER TO PREP ARE PLANS AND SPECIFICATIONS FOR ARDEN MANOR PARK IMPROVEMENTS AND THE OLD HIGHWAY 10 WATERMAIN EXTENSION PROJECTS WHEREAS, the City made improvements at Arden Manor Park in 1999, but funding limitations did not allow for the completion of the project; and WHEREAS, the City explored the Old Highway 10 Watermain Extension project, and determined that the project was not feasible without another funding source; and WHEREAS, the City has received Ramsey County HRA approval for Community Development Block Grant (CDBG) funding for these two (2) projects. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, that the City Engineer (BRW) is hereby authorized to prepare Plans and Specifications for Arden Manor Park Improvements and the Old Highway 10 . Watermain Extension Project. The City Engineer shall report to the Council with all convenient speed advising the Council in a preliminary way the estimated cost of the improvement as recommended. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS sth DAY OF MAY, 2000. DENNIS PROBST, MAYOR ATTEST: JOSEPH P . LYNCH, CITY ADMINISTRATOR . I e e . CITY OF ARDEN HILLS MEMORANDUM DATE: May 3, 2000 TO: Mayor and City Council ~@ FROM: Joe Lynch, City Administrator SUBJECT: Telecommunications Master Plan Backeround The City of Arden Hills recently approved a Site Plan review and Lease Agreement with Aerial Communications. Prior to that, the City also reached similar agreement with Sprint PCS for location of antennae and related ground structures for cellular telecommunications services. In reaching approval with Aerial Communications, the City had to go back to Sprint PCS to inquire about their desire and willingness to revise their previously submitted Site Plan, as well as their Lease Agreement, with the City to allow Aerial Communications to utilize ground space and infrastructure (driveways) at the water tower sites. There is also a telecommunications antenna located atop the south water tower, owned and operated by Nextel, another telecommunications provider. Nextel also has related ground structures that did not come into play in the application by Aerial, but do occupy space apart from the proposed Sprint and Aerial telecommunications ground structures. The City has seen an increase in the number and frequency of these applications. At this point in tillIe, most of the interest has been in the south water tower; and the north water tower has only one telecommunications provider (AT&T Wireless). The south water tower is located in such a manner that there are neighboring and surrounding businesses that are potentially impacted by the proposed antennae, as well as physically and visually impacted by the related ground structures. To this point, we have not allowed any applicant approval to go inside of the water tower, and the recommendation from staff would be that this would not be allowed with any application. However, due to the location of the proposed ground structures, we have had to come up with some configurations for access and related parking that eventually will have an impact on the ability of the City to access and maintain the site. \ Memorandum, Telecommunications Master Plan Page Two May 3, 2000 . In each of the lease agreements, we have made it a requirement of the private party to maintain the infrastructure, including snow removal and maintenance and repair. However, in those lease agreements, we don't say anything about the removal of snow, which means that the private parties can plow the driveways onto areas that might already contain snow being plowed from the City for access purposes to the water tower. This might lead to complications and conflicts due to the number and location of these antennae and ground structures. We have recently had conversations with the City of Roseville regarding the potential of using wireless Internet connections to provide more economical and efficient service for our water utility. The purpose and intent would be to gain economies of scale in working with a larger community that may utilize radio read vehicles and computer equipment for meter reading and billing purposes, They have discussed the possibility of co-locating on our north water tower to serve as a vital link between the Cities of Arden Hills, Mounds View, and Roseville to provide this service. This adds only a slight consideration of the property, as there aren't any related ground structures. But, the City would need to make sure that we have the space available, and in the potential location that the cities would need, to provide the most effective connection between the three (3) communities. Primary Issues to Consider . At this point in time, the City has no Master Plan for dealing with the correct number and placement of ground structures for telecommunications at the water tower sites. We are proceeding in allowing applications and processing them through the Planning Commission and the City Council, without a plan in mind as to what the end product will look like or when we've determined that we have the maximum amount on the site. There isn't a coordinated effort for landscaping, fencing, or even placement of the buildings for easier access or maintenance and repair purposes for these sites, We try not to do this with other infrastructure in the City, and we shouldn't take our water tower sites for granted. We've developed a Pavement Management Program for taking a look at what is necessary to repair, coming up with a priority system, and repairing roads on a most-needed and geographical basis. We need to take a look at a comprehensive plan for our parks and open spaces. We need to determine how they relate to each other, plan better for capital improvements to avoid overlap and redundancy. We've taken a look at our sewer system, and determined that we need to televise and clean these lines on a periodic basis, and incorporate into the budget necessary improvements or repairs to these lines. We should take no less of a pro-active inclusive look at our water tower sites. . J . . e Memorandum, Telecommunications Master Plan Page Three May 3, 2000 Secondary Issue Another issue to consider is one that was brought up by Councilmember Larson; "Does the City want to actively market the water tower sites as being available for these telecommunications providers?" In addition, should the City be taking a broader look at not only the telecommunications industry, but also the wireless Internet and future technologies? Ifwe do not have a Master Plan, we might inadvertently miss an opportunity to provide space for a service provider that can bring a new technology to the City of Arden Hills, its businesses and residents. Included in these other opportunities could be the impact of new technology on public safety (i.e., Ramsey County Sheriff; Lake Johanna Volunteer Fire Department). We would certainly want to include the consideration of these services in looking at a total picture for providers to include and allow on the sites. Imnact on Budl!et At this time, there is currently no money budgeted in the 2000 Budget to allow for a consultant to assist the City in looking at the Master Plan for the two (2) water tower sites for telecommunications antennae and related ground structures. We do receive monthly rents in the amount of$1,542.78 from Nextel and AT&T Wireless, and we expectto receive and additional $2,000.00 per month from Sprint PCS and Aerial Communications. These revenues are currently not designated for any specific project or fund, and go directly into General Fund revenues. The 2000 Budget is $18,000. These revenues could go to offset the costs for any consulting services. We may also want to consider trying to recover costs for this project by either looking at increasing the application fee for the Planning process, or look at additional fees paid through the lease agreement by the applicants to recover these costs. This might be determined by prorating the costs over the total maximum number of applicants that might be allowed on the site. Recommendation Staff recommends that the City Council authorize the City Administrator to seek consulting services to develop a Master Plan for both the north and south water tower sites dealing specifically with the total number of antennae and related ground structures that should be allowed on each site. Staff is also recommending that the City Council decide if they want to be in the business of advertising and marketing the availability of the water tower sites in the future, after completion of the Master Plan, for recruitment of telecommunications and wireless internet providers. ~ 1 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA e RESOLUTION NO. 00-20 RESOLUTION IN THE MATTER OF PLANNING FOR FUTURE WATER TOWER ANTENNA AND GROUND LEASES WHEREAS, the City of Arden Hills has accepted and approved applications for the installation of telecommunication antennas and related ground structures on the north and south water towers in Arden Hills; and WHEREAS, the City of Arden Hills has seen an increase in the number and frequency of these applications for co-location on the water towers; and WHEREAS, there is currently no master plan for the water tower sites that defines the maximum number of antenna and related ground structures that each parcel of property can support, from a zoning code compliance standpoint; and WHEREAS, the City of Arden Hills wishes to protect the planning process and allow for the development of a master site plan for each of the City's water tower sites. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota that: e 1. City staff is directed to not accept any new applications for co-location of telecommunication antenna and related ground structures on the north and south water towers in Arden Hills until the City can complete a study of both sites to determine a master plan that guides the City on the maximum number of vendors and the proper layout for the related ground structures at each site. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 8th DAY OF MAY, 2000. ATTEST: DENNIS PROBST, MAYOR JOSEPH P. LYNCH, CITY ADMINISTRATOR e