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Home My WebLink AboutCCP 05-15-2000 . . . CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 AGENDA CITY COUNCIL WORKSESSION CITY HALL COUNCIL CHAMBERS, 4364 WEST ROUND LAKE ROAD MONDAY, MAY IS, 2000, 4:45 P.M. 4:45 P.M. Call to Order 1. 2. Discussion Items 4:45 P.M. American Cancer Society Fundraiser a. 5:00 P.M. b. 1999 External Audit, Informal Preliminary Review (Formal Presentation will be made at the May 30th regular Council Meeting) 5:15P.M. Electronic Interiors, Inc., New City Hall Design Proposal c. 6:00 P.M. d. Preliminary 200 I Budget Issues e. Parks and Recreation Department, new Recreation Guide format f County Road I Improvement Discussion g. City CouncillDepartment Head Retreat, Quarterly Benchmark Discussion h. Building Quality Communities Discussion 7:15P.M. 3. Miscellaneous Items 7:30 P.M. Adjourn 4. . The above times may vary depending upon length of issue discussion. PHONE: (651) 633.5676 . FAX (651) 633.7839 05/10/00 WED 14:37 FAX 6126337839 TRANSMISSION OK TXlRX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . CIty of Arden HIlls I4i 001 *** ********************* *** TX REPORT ********************* 2317 6333846 05/10 14:36 00'47 1 OK 05/10/00 WED 14:38 FAX 6126337839 TRANSMI SS ION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills 1iiI00l ********************* $$$ TX REPORT $$$ ********************* 2318 6339550 05/10 14:38 00'24 I OK 05/10/00 WED 14:39 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . City of Arden Hills Ig] 001 ********************* *** TX REPORT *** ********************* 2319 4810551 05/10 14: 38 00'25 1 OK 05/10/00 WED 14:40 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . City of Arden Hills ~001 ********************* *** TX REPORT *** ********************* 2320 6286833 05/10 14:39 00'25 1 OK .. ~ AMERICAN.. .rCANCER "SOCIETY@ ~.7>t-or55.~~. MIDWEST DIVISION, INC, April 21, 2000 Dear Mr. Lynch, p c:rVED APR 2 6 2000 (lTi Of IliUl ti'l tllLlS I wanted to thank you for speaking with me the other day concerning the wonderful opportunity that has developed in your area. Relay for Life is a volunteer run event which brings the community together to help fight cancer and celebrate cancer survivors. I am requesting the opportunity to speak at your next city council meeting on May 15th to ask for support for this event, as well as seeking volunteers to participate in this inspiring and fun event for the community. I am enclosing some information to acclimate you on this community-based event. . I look forward to hearing from you and would be delighted to speak to your group. Sincerely, \. -=- ~~--\~"'- Shannon Murphy y-- Enclosure y\aV' "I1?-'6IOO . IOWA 8364 Hickmon Rood, Suite 0 Des Moines. IA 50025-4300 515-253-0147 a 1-800-688-0147 FAX515-25J.{)8()6 SOUTH DAKOTA 201 E. Capitol Avenue, Suite 208 Pierre. SO 57501 605-224-7836 ~ 1-800-214-1966 FAX 605-224-7847 MINNESOTA (headqUmtefs) 3316 West 66th Street Minneapolis. MN 55435-2556 612-925-2772 ~ 1-800-582-5152 FAX 612-925-6333 vrww.concer.org WISCONSIN P.O. 80x 902 Pewoukee. WI 53Q72-Q902 414-523-5500 ~ 1-800-94H1487 fAX 414-523--5533 ... AMERICAN, ~CANCER r ~~~~v~!'!c~ ~.rpro~55.~~. April 21, 2000 ; . Dear Friend, There is an exciting opportunity coming to your neighborhood on July 28th and 29th, 2000 at Moundsview High School in Arden Hills. We would like to welcome you and your loved ones to partake in this heartwarming and nationally recognized American Cancer Society Event, known as the Relay for Life. What is the Relay for Life? The Relay for Life is a community event established in 1985 in Tacoma, Washington through the vision of a heart surgeon, Dr. Gordon Klatt. The purpose of the Relay is to raise awareness of cancer in your community and money to provide free educational programs and services to cancer patients and their families. Who participates in the Relay? . Every year thousands of caring individuals unite in ninety communities throughout Minnesota to fight cancer, save lives, and honor those who have and have not survived their battle with cancer. Teams of 8 - 12 members are formed from families, churches, organizations, schools, businesses, corporations, public employee groups, health care professionals and more. Each team member is asked to raise a minimum of $100 through pledges and commit to having one member of the team walking, running or jogging on the track for the duration of the Relay (approximately 12 hours). Meanwhile, other team members and folks will enjoy free food, games, entertainment, prizes, fun and camaraderie. Why do people become involved in the Relay for Life? People become involved because everyone has bee or will be touched by cancer In some way. One in three people will be diagnosed with cancer in their lifetime. To build and enhance relationships with neighbors and individuals . within the communitv. IOWA MINtlESOTA (headquartefs) SOUfH DAKOTA WiSCONSIN 8364 Hickmon Rood, Suite D 3316 West 66th Street 207 E. Capitol Avenue. Suite 208 P.O. Box 902 Des Moines, IA 50325-4300 MInneapolis. MN 55435-2556 Pierre. SD 57501 Pewoukee. WI 53072-C1902 Sl5-253-Q147 . HlOO-688-o147 612-925-2772 ~ 1-800-582~51S2 605-224-7836. 1-800-214-1966 414-523-5500. 1-800-947-0487 FAX 515-253-0806 FAX 612-925-6333 FAX 605-224-7847 fAX414-523-S533 www.cancer.org .. e jIn[en :;{irfs can fiefp PH}m CJl1fCP,IR" Join tlie 1?!ray 'Eor Life II North Su6ur6an Cfassic" 'EMay July 28'" - Saturday, Jury 29'~, 2000 ;Moutufsview :Higfi Scfioo{ One in every three people will have cancer in their lifetime. Your community can join over 365 communities in the mid-west alone who have taken up the fight against cancer. This year these mid-west communities are aiming to raise 15 Million Dollars to support the efforts of the American Cancer Society in Cancer Research, Education, Advocacy, Patient Services and the promotion of cancer control. We urge you as a family, a business, a group of friends and coworkers to come together as a community and support the fight for those that have cancer, remember those who have lost the fight and celebrate cancer survivors in this unique community event... .Relay For Life. If you are interested in sponsorship, being a part ofthe planning committee, would like to be a team-captain and form a team or if you want more information about this relay or next year's relay; please contact Shannon Murphy at the American Cancer Society: 651.632.8370, smurphv2lalcancer.org. . e It.s about a community that takes up the fight against cancer. RELAY'" ... 0 "'. ~ ~ .,. -"' - .. .,. III A TEAWI EVENT TO FIGHT CANCER ~ .. .. . Who participates in the Relay for Life? Families, groupS of friends, coworkers, and members of the community who want to fight cancer by participating in a fun and meaningful event! . What is the Relay for Life? The Relay for Life is an exciting overnight community event to raise awareness of cancer in your community and to raise money to provide free educational programs and services to cancer patients. When if Relay for Life? "North Suburban Classic" July 28-29, 2000. The event will run from 7:00 PM Friday - 7:00 AM Saturday . . Where is the Relay for Life? Moundsview High School Track . How can you participate in Relay for Life? You can partake in this spectacular event by volunteering for a leadership role or by organizing a team of8-12 of your family, friends, coworkers or church group's members. Collect donations before the event. Plan to camp out. During the relay at least one team member is walking, jogging or running around the track at all times. Meanwhile, other teams members will enjoy food, games, music, prizes, fun and camaraderie. Businesses can participate by forming a company team, donating prizes, entertainment, time to help with the event or sponsorship. . Special Luminary Reflection Ceremony Luminaries, (white bags filled with sand and a candle) will be available for donation. A name or message can be written on each bag "in honor of' or "in memory of' someone who has been touched with cancer. Hundreds ofluminaries will lone the track and be lit after dark creating a truly awe-inspiring ceremony. Please Contact: Shannon Murphy at 651.632.8370 or Email at smurphy2@cancer.org . '" , . To celebrate life and support people who are surviving against cancer To have fun and spend time with loved ones. To learn about cancer and early detection To make a difference and join the fight to battle this deadly disease. What is the special ceremony held during the relay? Luminary bags will be sold before the Relay and during the Relay "in honor of' and "in memory of' those who have been affected by cancer. Hundreds of luminaries will line the track. When the lights are dimmed for the ceremony, the stars will shine and create a truly awe inspiring event. How can I donate my time or resources? There are numerous ways that you and your friends and family can become involved: . . Volunteer to be the chair, vice-chair, secretary, or one of the subcommittee chairs for the opportunities listed below . Put together a team with friends and family . Businesses can participate by putting together a company team, donating food, prizes, entertainment, or time to help with the event. . Get two or three of your friends together to co-chair a committee! Make it fun and share the responsibilities. VOLUNTEER NEEDS FOR RELAY FOR LIFE Co- Chair . Works with the American Cancer Society Event Coordinator . Oversees the subcommittee chairs . Schedules and runs the Relay meetings Vice-Chair . Chair committee meetings in the chair's absence . Fulfill any duties assigned by the chair . Prepare to serve as chair of next year's Relay for Life e Secretary . Take minutes of each major committee meeting, noting decisions made and tasks assigned. Have minutes mailed with notice of next meeting. . Write letters or other correspondence as needed. Public Relations '.. '; . Communicate information to the public. . Provide recognition to sponsors and participants. . Entertainment Committee . Recruit entertainers who will donate time and talent. . Schedule events, games and the program for the event. Food Committee Obtain donations of food and drink for the event. Manage food preparation. Manage serving to participants. Ree:istration Help to set-up equipment and supplies for registration tables. Assist with registration the night of the event. Record keeping for participant registration. Luminaries Write messages on luminary bags. Fill bags with sand and candles. Set bags around track and light. Event Set-Up Assist with unloading equipment and supplies. Assist with site set-up. Placing signs and directional information. Event Clean-Up Assist with loading equipment and supplies. Take down of tables, booths, etc. Physical clean up of area. . Graphic Desin Design newsletter and informational pieces. Assist with signage at event. MaUine:s Printing, sorting, folding, stuffing, labeling and stamping envelops. Data Entrv/Clerical Enter data into computer database. Run rosters and mailing labels. Phone Calls Calls to volunteers to assist with event. Calls to team captains for/with updates. . " 1" e e e CITY OF ARDEN HILLS MEMORANDUM DATE: May 11,2000 TO: Mayor and City Councilmembers Terrance R. Post, City Accountant@ Electronic Interiors, Inc. - Council Chambers Revised Program FROM: SUBJECT: Enclosed is a May 9, 2000 draft revised audio/visual program for the City Hall construction project from subcontractor, Electronic Interiors, Inc. City Administrator Joe Lynch has reviewed the draft document and has several review comments; the most substantive being that he believes $10,500 of the CablecastinglITV system costs listed on page 9 should be the responsibility of cable commission and not the City. Incorporating this and one other small change would result in a revised draft baseline program cost of$156,425 ($167,125 was estimated by the subcontractor). Staff will be in contact with Electronic Interiors and may have an updated draft incorporating Mr. Lynch's review points as a bench handout at the May 15,2000 Council Worksession. llLEcnEIIJ.~. INC ~ FAX e Date: May 9, 2000 Project Code: MNAR Project: City of Arden Hills Council Chamber To; Joe Lynch, City of Arden Hills Fax No: 633-7839 Copy to: From: David Skoog Pages: 12 (including cover page) Comments: Enclosed is the revised program based upon the latest budget This new budget enabled the addition of an the features back into the program. This represents a complete and operational system with all of the features needed and a few luxuries. As always, this is our opinion of probable cost; the actual design budget and installation costs may vary from this. If you have any questions, please do not hesitate to contact me. I look forward to seeing you on Monday, May 15th. . Original will: Follow by mail ,;'Not be sent Be sent by messenger or express detivelY ELECTRONIC INTERIORS, INC. Consultants & Designers Incorporating Advanced Electronic Technologies e 40 MACKUBIN STREET 651.292.1035 info@electronicinterion;.com 21/I'd 998t'ON ST. PAUL, MINNESOTA 55102 651.292.1063 fax www.electronieinteriors.com S~O[~31NI OINO~103l3 ~d6t:t 0002 '6 'Ae~ e e e Electronic Media Technology Budget Description For the Arden Hills, Minnesota City Council Chambers DRAFT May 9, 2000 Prepared by Electronic Interiors, Inc. 40 Madrubin Street St. Paul, Minnesota 55102 (651) 292-1035 II/I'd 99St'ON S~O[mN] JlNomm ~d6t:t 0001 '6 '^e~ .. .,. . :.:: .:.: , :~ " " i,:, .;:~: '. .',.." . : '"'' -,' ;BA:~~~~uM> .. '- -".' ". :;'1".' Document Introduction . This document will explain in detail the currently recommended expenses related to the audio/visual system for the City of Arden Hills Council Chambers. While this document is modular, the system is not. Removing one of the budget figures will have drastic effects on the total system design as all ofthese components work together schematically for a complete and operational system, Value engineering can be accomplished using this document as a general guide for the cost of each major component However, eliminating any component within this document will require additional design work for a complete and operational system. Electronic Interiors has suggested that the quality of the equipment purchased not be compromised. It is reconunended that the City purchase less equipment (eliminating features) rather than sacrificing quality in order to obtain more features. Project History Electronic Interiors began this project with input from the Council Subcommittee and Brian Fritsinger. The "Electronic Media Technology Upgrade Recommendations and Planning Report" dated November 12, 1998 was created from this information. This report was based on several meetings and a tour of other facilities in the metro area. The report included a Preliminary Budget Estimate section where the estimated budget was broken into several system sections totaling $234,550. . This estimate Was higher than the City would like to pursue and without negotiating system performance (luxury items only), Electronic Interiors has revised the system that the budget estimate is based on to approximately $180,00. This was accomplished by designing the system to define all of the individual components that are needed, After this effort, the City had a new direction to budget between $90,000 and $120,000. Cutting system performance quality, and user-friendly items produced a new design of $119,00, withol,1.t Cl,1.tting features desired in the original design. Dickson Stewart presented to the Council the document explaining the budgef cuts and the reduction of the system, Electronic Interiors has now been requested to revise the budget and design by adding components to the previous budget of $119,000 to obtain the new budget goal of $175,000. The following is an assemblage of the sub-system costs, with brief explanations of each system. . Electronic Interiors, Inc 1 DRAFT S~O[~jlN[ O]NO~10jlj May 9,1999 ZI/2 'd 998t'oN Ndst:t OOOZ 'S '!eN . . . BUDGET ESTIMATE Sound System The sound system includes several essential components such as microphones, sound processing, and speakers. There are a total of thirteen microphones - seven for coverage of the council members, four for coverage of the staff, one for the lectern, and one for the presentation area. The microphones are quality items and will provide excellent sound reproduction for the cable cast audience as well as the live audience. This price includes the microphone, shock mounts, windscreens, connectors, adapters, and installation. Estimated cost for each microphone is approximately $300 each. Estimated cost for thirteen microphones: $3,900 The microphones are a small part of the overall sound system, and for a complete and operational system, processors, amplifiers, and speakers are required. Sound processing maintains the quality sound generated from the microphones and establishes a well-balanced, quality sound for the live audience, council members, presenters, as well as the cablecast. Estimated cost of sound pro~essing equipm~~___ $5,600 Amplifiers are needed to power the speakers. Estimated amplifier cost: $1,800 ~.....----..........~~_...."-..-",,,,- Speakers are required for audio within the room and the lobby, the microphones, and presentation equipment such as a VCR. Estimated speaker system cost: .~___..__~_.,,_ .J4,000 To meet ADA compliance an assisted listening system (ALS) is required for the hearing impaired. Total ALS cost: $1,200 For audio transcription and public record of the meeting, a four-channel audiocassette recorder is provided. Estimated cost for cassette re~orde~-=--_,__..___,,,~~_____ $3,500 Sound System Estimated Total: $20,000 Electronic Interiors, Inc May 9, 1999 2 DRAFT S~OI~31N] JINO~lJ3l3 ~dD9:t DDDi'6 'Ae~ il/t 'd 998t'ON " , ; -~ :.';:.( ;. . Presentation Tools ,.,;'"J1UDGET ESTIMAT~,. Presentation tools are required for individuals to display information to the council and televised audience, These items include a document camera, laptop interface, and VCR. Docutnents, photographs, blueprints, and 3D objects are presented using a document camera, which is reconunended to be located in the ceiling. This camera has the capacity to clearly reproduce text from a distance. The camera requires remote control for zoom and focus as well as a powerful lens to be able to view the documents. Estimated cost for the document Camera: A computer connection is provided at the presentation lectern for easy interconnection for individuals who wish to present computer-based materials using their own laptops. A personal computer, provided by the city, is also located at the presentation lectern. ~.s_~:!:~t-",d ~~~.~or integratio!1 equipment: _..___._____._._._._.... A new S-VHS VCR will be added to the presentation lectern. Estimated cost for VCR: Electronic Interiors, Ine il/9 'd 998t'oN Presentation Tools Estimated Total: $10,500 3 DRAFT S~OI~jlNI JINO~lJjlj $8,000. $1,600 $700 May 9,1999 ~d09:t OOOZ '6 '!e~ . . . . e e ': :;', BUDGET EsTIMAllE Video Display Presenters use a variety of materials to exhibit video displays to the council members, staff, audience, and the lobby. The most efficient way to cover a large space, such as the audience area, is by using a rear screen projection system. The rear screen projection system will provide easy viewing of presentation materials for the presenter, audience, staff, and presenter locations. Estimat~ cost for the video projector and lens: $15,000 The other key element for the rear screen system is the mirrors required for the projector to display a large image within a small space. Estimated installed cost for the mirrors: $3,000 New flat screen computer monitors will be added to the dais to assist council members with the video display. Estimated cost to include monitors: $15,C!..q~. One monitor will be added to the presentation lectem for use with preview/program. Estimated cost for monitor: $],500 The lobby will be equipped with a 32" TV to display the access channel canying the City Council meetings. Cabling and installation of monitor: $1,500 Video Display Estimated Total: $36,000 Electronic Interiors, Inc 21/9 'd 9m'oN 4 DRAFT S~O[~31N[ JINO~lJ3l3 May 9, 1999 ~dOS:t 0002 '6 '^e~ ". :,;, " , i. I: '. ':;~: ..' ..: .. ,: I," ' BUDGET 'iIDs'm .. : . "'1" .,1' ....':., , . .' I., .. '" !IM~1FE . '".": ,",~h '" ' ,'i' ," ": ," ',';'..:' . ., .:' ,..:, ,,', I :', ..,. ";"',::;'.:'-,' Video Processing All of the user components such as computers, VCRs, etc, connect to the processing equipment to make the system operational. The video processing section of the budget could easily be referenced as the "magic black box" section. It includes components that are located in the equipment rack for a complete and operational system. These components (switchers, converters, and distribution gear) are all budgeted within this section. ?stirnated ,,!~~oJ?!.?~.~ssin:~~'?"~!:__"_...,,__..._._.....__......_...._..._.._......_.._..._.....___"'......__._..__.....J.~2~Q Video Processing Estimated Total: $8,750 Electronic Interiors, Inc May9, 1999 5 DRAFl' S~O[~31NI JINO~lJ3l3 Wd09:t 0002'6 '!e" 21/L'd 998v'oN . . . e e e "j" '. > BUDGET ESTIMATE CablecastingJITV System Cameras are required for citizens watching the cablecast. Two cameras are considered minimum requirements to maintain a professional cablecast persona, however a three-camera system is recommended. .e.~~mated co~f~r a thr~"~~~,:,~~ys~~~_~_____...______ $33,000 The control room operator will need a camera controller for these cameras. Estimated camera controller cost: $3,500 The control room operator is positioned in front of an equipment console, which holds the audio/visual equipment required for the cablecast. Estimated cost for equipment console: ____________ $5,800 Recording and playback of the cOlUlcil meetings will require the purchase of two new SVHS VCRs. E~~mated installed cost ~or the control room VCR system: $2,600 Equipment is required to interconnect all of the control room gear for a complete and operational system. These components of switchers, monitors, converters, and distribution gear are all budgeted within this section. Total estimated cablecast interconnection equipment cost: $19,600 Besides a video signal, an audio signal is also required to achieve sound for the cable audience. A small, separate sound control system is recommended. Estimated cost for the sound control system: $3,100 The quality signal to the citizens watching the cablecast is largely the responsibility of the cable provider. There are a few processing equipment pieces that the City needs to provide to ensure that a quality signal is available to the cable company for distribution. .E:~~~!~l?E?.:'_~~~ equipment cosl: .___.__..._____.______.~__.__._!~250?_ Many cities are choosing to display announcements and messages over their local cable access channel, which would require a software program and a computer. Estimated cost for the software and the processing equipment: $7,000 CablecastinglITV System Estimated Total; $78,100 Electronic Interiors, mc 6 DRAFT SHOIH31N[ JINOH1J313 May9,1999 Z[/8'd 998t'oN ~d[n OOOZ '6 '^e~ " '":. '. ~,,; " ." :B~G~rr:F;STIMATE" Control System Presenters, staff members and control room operators require control of the system for presentation and cable cast coverage. AU of these controls are available with a small touch screen panel, similar to an aU-in-one remote control. The control system intexprets a simple one-button command from the user and controls several components. The control system has three major components, a control panel, processors, and interfaces. The control panel is the end user item or the big remote control. There will be two - one at the lectern, and a wireless panel that can be located at the staff location or the mayor's location. _~.s~f't~~,~~.?ost for both touch panels: ____._ $7,000 Processors are the "brains" behind the control system. The processors are programmed specificaUy for the City's media system and receive the commands from the touch panel to provide the appropriate commands to the media equipment. Estimated cost for control system processing: _~~._.__ $2,500 Interfaces are the links between the processor and the media equipment such as VCRs, projectors, etc. These links carry the control information from the processor to the media equipment. Estimated cost for interfaces: $ 900 e Control System Estimated Total: $10,400 e Electronic Interiors, Inc 7 DRAFT S~O[~31N] J[NO~lJ3l3 May 9, 1999 ZI/6 'd 8m'oN ~dI9:t OOOZ'6 'Ie~ e e e . Estimated Totals Summarized , , ':B'l'ThCET ESTI~1;iE; Miscellaneous equipment racks Sound System Estimated Total Presentation Tools Estimated Total Video Display Estimated Total Video Processing Estimated Total Cablecasting/ITV System Estimated Total Control System Estimated Total $ 3,375 $ 20,000 $ 10,500 $ 36,000 $ 8,750 $ 78,100 $ 10,400 $167,125 ESTIMATED SYSTEM TOTAL Electronic Interiors, Ine ZI/DI 'd 998t'oN 8 DRAFf S~OI~31NI JINO~lJ313 May 9, 1999 ~dI9:t OOOZ '6 '^E~ ADDI1!f0NS'ANbCUTB1\CKOPTlONS' Additions / Alternates Add recmest-to-:weak and :weaker timer system This allows control over the speaker, and length of time fOf the speaker, Estimated additional cost: $3,525 "__~_'_."A_'''_''''''~~'~'^''~'~'~~~''~~~~~~~~~"~~-'~'~~''''''''''''"......~~...............^"'w..~._'..~"~~...__....._,,._....,....~-... Add Electronic Voting Svstem This addition will offer the ability to post text onto the cable channel for informational purposes. Estimated additional cost: $8,325 Electronic Interiors, Inc May 9,1999 9 DRAFT S~OI~31NI JINO~lJ3l3 Ndlg:t 0001 '6 'jeN 11/II'd 998v'oN e e . ;",;'i. .....,~~~'iI;';~9~SAND CUTBACK:t)JiH8:t~ e e Further Cutback Options If the City is still outside a comfortable budget, a few items have been outlined that may be considered for further cutbacks from the existing system design in this report. Item One: Rednce Touch Panel Reducing the touch panel or "big remote" will save about $800 and will reduce the amount of control the staff and presenters have over the system, Item Two: Less Expensive Cameras The current cameras maintain a quality that is acceptable for cable casting. Savings could be achieved by reducing the cameras to a lower quality camera system. The result of this reduction is a lower quality image to the televised audience. Estimated cost reduction of the two-camera system would be around $4,000. Item Three: Less Expensive Rack Console Option Cost savings can be achieved by using a simpler rack layout within the control room. The result of this reduction would be essential pieces of equipment in the control room being placed in awkward and potentially difficult locations for the operator. Also, some equipment would not be mounted at all and would be placed somewhere in the control room. The estimated cost reduction by using a less expensive rack console is $1,500. Item Four: Reduced Cablecast Transitions Reduction of the cablecast transitions to be able to "fade" between sow:ces to doing only "cuts" between sOllIces would be a possible cutback. The result is a choppy presentation to the cablecast audience. The estimated cost saving by reducing the cablecast transitions is $4,000. e Item Five: Overhead Projection Only As discussed during a council meeting with Dickson Stewart. substantial cost savings would be achieved by abandoning the current reco=ended presentation design and install an overhead projection system. This would involve eliminating the recommended presentation, video display, and video processing modules, and reducing the control module by an estimated $5,000. The result would be a system similar to the existing system. It is important to note that the cablecast cameras will not be able to present a clean picture of the overhead screen to the cablecast audience. Reducing the budget modules described above will result in estimated cost savings of $51,135. The new pull-down overhead screen would be added to the architectural section of the project. The estimated installed price for a pull-down screen is $2,700, and the overhead projector would be $700. Incorporating Item Five with the overhead screen and projector would result in an estimated cost reduction of $47,735. Electronic Interiors, Ine 10 DRAFr S~OI~31N[ JINO~lJ3l3 May 9, 1999 Zl/Zl 'd 998v'oN ~dlg:v OOOZ '6 '^e~ i 'i e e e CITY OF ARDEN HILLS MEMORANDUM DATE: May 4, 2000 TO: Mayor and City Council Joe Lynch, City Administrator~ 2001 Budget Process FROM: SUBJECT: With the 2000 Retreat behind us, it is now time to start outlining the issues and preparing for the 2001 Budget. The following are some initial thoughts on the 2001 Budget process. Budeet Calendar Attached, the City Council will find the proposed 2001 Budget planning calendar. This document is intended to plan for all upcoming meetings and hearings related to the 2001 Budget. Please let me know if you would like the calendar amended to include any additional budget hearings. Five Year Cavital Imvrovement Proeram The second budget related document is the Capital Improvement Plan (CIP). The draft 2001 - 2005 CIP will be presented at the June 19,2000 Worksession. 2001 Budeet Tareet/Parameters To begin preparation for the 2001 Budget, staff has historically received some preliminary direction from the Council in the area of percentage increase or areas/projects which should, or should not, be considered as part of fhe budget. In considering these parameters, the Council should also be aware of the following items: . City net levy increases for 2000 and 1999 have been 2.69% and 3.20% respectively . Local 49 contract expires December 3 I, 2000, and must be renegotiated. Also note fhat Parks Maintenance employees are now represented by this bargaining unit . Sheriff proposed increase on .97% for 200 I . Any operational increases related to new City Hall facilities . With the legislative session not yet ended, final outcomes regarding levy limit continuation, CIl class rate reductions, and HACA aid are problematic at this time, but may impact year 2001 budget discussions. Recommended Action The City Council is asked to discuss the 2001 Budget process and provide guidelines for the CIP and budget. e e e CITY OF ARDEN HILLS MEMORANDUM DATE: May 4, 2000 TO: FROM: SUBJECT: Mayor, C~i1 and Department Heads ah ) Joe Lynch, ity Administrator and Terrance~ City Accountant 2001 Budget Planning Calendar As in past years, the first review of the Preliminary 200 I Budget will occur at the May Council Worksession. Each department, to prepare for the 2001 Budget, should use the following calendar. Date May 15,2000 June 19,2000 July 17, 2000 August 21, 2000 August 28, 2000 September 11, 2000 November 20, 2000 ""On or Around December I, 2000 ""December II, 2000 December 29, 2000 Tentative 2001 Budl!et Planniol! Calendar Planoinl! Process Item "Review and Incorporate Council Priorities into 200 I planning "Council/Staff discuss parameters/Target budget "Review Schedule "Develop Preliminary 2001 - 2005 CIP/StaffinglEDAlGBD "Baseline Budget assumptions reviewed "First cut of proposed budget "Finalize 2001 - 2005 CIP "Second cut of budget with input from July meeting "Modify budget as required from August meeting "Council Adopts Preliminary Levy and adopts proposed budget; the Preliminary Levy is certified to County "Budget update/Preview Truth-in- Taxation (1NT) Materials "1NT Public Hearing "Council Adopts Final Levy and 2001 Budget "The Final Levy is certified to County .. Dates for the Truth-in- Taxation meetings are dependent upon other jurisdictions' scheduled hearing dates and any changes made to the process by the Minnesota State Legislature. 0' fj.'1 . "" .. ;9 '\ t dJ. ~" ,) i~" . ":"'_t-::J~_'_i_" 0!:i.::::'> . CITY OF ARDEN HILLS MEMORANDUM DATE: May 11, 2000 TO: Mayor and City Councilmembers Terrance R. Post, City Accountant ~ Recreation Program Guide FROM: SUBJECT: Parks and Recreation Director, Tom Moore, will update the City Council at the May 15,2000 Worksession on changes he is proposing for the program guide. A key budgetary change for 2000 was reducing the number of issues from four (4) to three (3). Following is a brief financial history of expenditures in this area and their relationship to program revenues (excluding adult softball): Actual Actual 2000 EXDenditures 1998 1999 Budl!:et . 3224 - Postage Rec Guide $ 1,503 $ 1,425 $ 1,200 3550 - Rec. Program Printing 10,344 11,296 8,500 3552 - Rec. Program Editing 9.706 1 1.747 8.000 Total Guide Costs $21.553 $24.468 $17.700 Revenue (Excluding Adult Softball) $78,634 $75.602 $71,000 Advertising Cost/Program Revenue 27.4% 32.4% 24.9% cc: Tom Moore, Parks and Recreation Director . e CITY OF ARDEN HILLS MEMORANDUM DATE: May 8, 2000 TO: Joe Lynch, City Administrator FROM: Dwayne Stafford, Public Works Director ~ SUBJECT: County Road I, Pre Construction Meeting Backl:round The City of Arden Hills earlier approved County plans for the reconstruction of County Road I, from just west ofI-35W east approximately Yz mile to Schutta Road. The project became necessary with the City of Shore view's development of Wisp ark, between County Road I and County Road J on the east side ofI-35W. No costs to the City of Arden Hills have been identified. e Citv Reauests Following review ofthe preliminary plans, the Arden Hills City Engineer drafted a letter to the Ramsey County Engineer, Jim Tolaas, encouraging the County to award bid Alternate #1 as part of the project. This alternate is for a pedestrian tunnel under County Road I east of the new vehicle bridge over Rice Creek. The letter also encouraged the County to widen the proposed new vehicle bridge over Rice Creek, to provide room for pedestrian traffic on the south side of the bridge. Countv ResDonse When asked ifthe County had considered the Arden Hills requests, Mr. Tolaas indicated there is not enough right-of-way to extend the vehicle bridge to the south to provide for pedestrian traffic on the Arden Hills side. There will be a walkway on the north side (Shoreview) ofthe bridge. Mr. Tolaas also stated that funding problems have prevented the County from including the Alternate pedestrian tunnel from being awarded at this point, but Mr. Tolaas is seeking additional funds from the County for that Alternate. e Proiect Schedulinl! Amt Construction Inc. was awarded the rroject and expects to begin preliminary utility relocation and some grading by May 16' . A detour necessary for replacing the Rice Creek Bridge will not start until June 9th, to allow school buses to finish out the school year on the old bridge. The new bridge should be opened for two lanes by August 14th, and the project is scheduled for completion on October 15, 2000. County Road I, Pre Con Meeting Memo Page 2 May 8, 2000 e Recommendation I would strongly recommend that Arden Hills and Shoreview immediately lobby hard for the pedestrian tunnel. 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(800) 925-1122 Fax, (651) 281-1299 . TDD (651) 281-1290 Wej, Site, http,/lwww.lnmc.org , League u! Minnesota Cities Cjiirag promoting C"CTJRifflCQ _L.~, 'j '.: r ::') -; r! "l' . \ ~ April 13, 2000 -'f :-- \..i; , -.; Dear City Communicator, Last month you expressed interest in receiving more information about an effort the League is kicking off at the Annual Conference called Building Quality Communities. The packet enclosed contains: . a list of city staff in charge of communications along with their phone numbers and email addresses; . an audience copy of a presentation that reviews the mission for and research behind the Building Quality Communities program; . a listing of the contents for the Implementation Packet that every city will receive; . a small packet of examples for how cities and the League could use the Building Quality Communities tagline. ) As I mentioned in the previous letter, this is envisioned as a long-term, grassroots communications program. You will undoubtedly hear more about this effort once it is launched at the Annual Conference in June. Your interest and input is very valuable to us. Please feel free to call me with any questions or comments you have now or in the future. Thank you again for your interest, ~tluLtL ~ Laura Petersen Public Relations Coordinator 651.215.4031 Ipeterse@lmnc.org AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER Name E-Mail Address City Phone Number Amy Barnett Savage (952) 882-2655 . abarnett@cLsavage.mn.us Kris Busse Waseca (507) 835-9700 krisb@city.waseca.com Bill Champa Fridley (763) 572-3502 champab@cLfridley.mn.us Roger Delap Thief River Falls (218) 681-2943 admin@citytrt.net Pam Dmytrenko Richfield (612) 861-9708 pdmytrenko@ci.richfield.mn.us Bruce Eisenhauer Waconia (952) 442-2184 brucewac@mninter.net Chris Esser Prior lake (612) 447-9822 cesser@cityofpriorlake.com John M. Foschi Proctor (218) 624-3641 proctor@cpinternet.com Rick Getschow lauderdale (651) 631-0300 rick.getschow@ci.lauderdale.mn.us Judy Goepel New Brighton (651) 638-2045 jgoepe@ci.new-brighton.mn.us Bobbie Hartfiel Hopkins (952) 939-1250 bhartfiel@hopkinsmn.com Ken Hartung Bayport (651) 439-2530 citybayport@uswest.net Roark Haver Blaine (763) 785-B192 rhaver@cLblaine.mn.us Rose Ann Inderrieden Melrose (320) 256-4278 roseanni@meltel.net Mary Johnson Waconia (952) 442-2164 marywac@mninter.net . Dennis Kraft Robbinsdale (763) 537-4534 dkraft@ci.robbinsdale.mn.us Connie Kroeplin St. Anthony (612) 789-8881 ckroeplin@cLsaint-anthony.mn.us Ed Larson Morris (320) 589-3141 morrismn@info-link.net Robin leslie Champlin (763) 421-8100 r1eslie@ci.champlin.mn.us .' Janet Lewis Crystal (763) 531-1145 jlewis@cLcrystal.mn.lJs Joe lynch Arden Hill (651) 633-5676 Alan A. Madsen Maple Grove (763) 494-B001 amadsen@ci.maple-grove.com Kate Magrew Minnetonka (952) 939-8218 kmagrew@ci.minnetonka.mn.us Craig J. Mattson Grand Rapids (218) 326-7611 cmattson@ci.grand-rapids.mn.us Patricia K. McGing Mahtomedi (651) 426-3344 cLmahtomedi.mn.us.pmcging Mark McNeill " Shakopee (952) 496-9662 mmcneill@cLshakopee.mn.us Kathleen Miller Delano (763) 972-0565 kmiller@delano.mn.us Nancy Miller Mankato (507) 387-8692 nmiller@city.mankato.mn.us . David Minke Princeton (763) 389-2040 david@princetonmn.org Kim Moore Sykes Rams.ey (763) 427-1410 ksykes@ci.ramsey.mn.us John Moosey North Branch (651) 674-8113 johnm@north-branch.com Dennis Nelson Windom (507) 831-B130 winadm@rconnect.com John Pechman White Bear lake (651) 429-8505 jpechman@Whitebearlake.org . Andy Pederson Apple Valley (952) 953-2548 apederson@ci.apple-valley.mn.us Chandra Peterson Circle Pines (763) 784-5898 Joan Post Minnetonka (952) 939-8215 jpost@ci.minnetonka.mn.us Cari Schmidt St Joseph (320) 363-7201 carisijoe@aol.com Michael Schmit Willmar (320) 235-4913 mschmit.willmar@co.kandiyohi.mn.us lolita M. Schnitzius . Ely (218) 365-3224 Chad Shryock Wabasha (651) 565-4568 cityadmn@Wabasha.net Jim Skelly Burnsville (952) 895-4402 jim.skelly@ci.burnsville.mn.us Jim Taddei Alexandria (320) 763-6678 jtaddei@rea-alp.com Rolanda Taylor Enroth Bloomington (612) 948-8821 rtaylor-enroth@ci.bloomington.mn.us Jenelle T eppen Inver Grove Heights (651) 450-2512 jteppen@ci.inver-grove-heights.mn.us Malcolm Tilberg St. James (507) 375-3241 sijames@prairie.lakes.com Jody Vogl-Eilertson West .St. Paul . ... (651) 552-4108 ....... .. Dan Vogt Brainerd (218) 828-2307 dvogt@ci.brainerd.mn.us Linda Waite Smith Lino lakes (651) 982-2405 Susan M. Walsh Prior Lake (612) 447-9802 swalsh@cityofpriorlake.com Jennifer Wilkinson Edina (952) 832-B063 jwilkinson@ci.edina.mn.us Jim Zarling Fairmont (507) 238-9461 cityadmin@fairmont.org . . e e - , e e e ~ Shaping the Image of Minnesota Cities Presentation to the League of Minnesota Cities City Communicators ..,u... .u~,n co.....n'.. Shaping the Image of Minnesota Cities . 64 percent of Americans find government "distant and disconnected.. . 70 talk about government as 'ours'is to state - even If unconsciously - a sense of . ownership; and perhaps also a sense of belonging or Involvement. People who think in terms of 'the' government, by contrast, Bre revealing their feeling that government Is not accountable to them. " R.,xrt.4/lMl1Q~'CA!Ilenaend7h.rGowlnllMnt ..Q!.... -;;; aj , nnrirr Project Review . Hired Russell & Herder Advertising and Public Relations _ Obtain cendld feedback from cltlmns and key lnfluencen .. Gain expertiae from. welkespected, creative flnn _ Conduct tlme-InlenslYe research ..Q!.... , '::' ,..I j .. ... ."ILlUUI..un, UIlIIIIIIl'" nr ;r rr Shaping the Image of Minnesota Cities . "You can'Ulght City Hall" . "Good enough for government work" . "Crooks" . "Drunken sailors" ..Q!.... -;;; -::j' ~ . -iT' '.,LI'Nt, ...~In ,.IIIlUn,.. n ;r . Shaping the Image of Minnesota Cities . Concentrated effort to re-shape the perception of cities . Target messages to legislators, media . Long.term, grass roots educational campaign '.,UI.. ...un U.OI.lInIU Project Review . Secondary Research of Web sites and publications .... TO get up-to-speed on current perceptions. of cities .nd whlIt cRies are actueUy doing - Obtained demoglllpl:'lic profiles of communRIes and regions to help In selecting locations for focus groups .nd sampling for phonelnterv1ew8 I"~".. ......u n....n,.. 1 . . . Project Review . In-depth Research .... Interviewed 20 key lnfluencers (by phone) ... Conducted Focus Group. (2 eacIIln Maple Grove & Grand Rspld8, tola' of 511NJdents) ..". Findings . What they value about their IlOII'IIl1UnItiea,. wMt U1ey Me ueltments of "'quality 0I11Ie" . M8ior flndlng: When prompted, both InIIlIflnCeI1I end cftIzena ...11)' Me , connection between quatity of life and whn city govemmenb do ...LlII.. ...un co..um.. Project Review . In-depth Research ... findings from Key lnfluencert. (cont'd) . l.eSIlaIetoB velUll city govemmenlti Ihat plllll1lor the tutu... (rely leu on IItlde gowmmenI) . Legl"aton aid lI'll!ldill recommend that city governments InItiIIte more open communication . MediII v.lue c/tiet. thId: -..preclete ItMtIr obligation lO cover ..I.... 01 . news atory . Organizations believe 1M but way to Improve the eftyJorgenlzatlon reIaIionsIllp Is to work together to tlChlflve 00fIIm0n community goals ~ ~ -aj i nnrr... ..'LD'.. n"~ln UIlIl...I".. Project Review . Key Messages - foundation of the campaign .... Cities Improve the quality of IHe In Minnesota .... CIUeI work for ute neIghborhoods .... elt_ Cl'8lIte economic vitality .... Cltiet; provlde opportuniUes lor IlII citizens .... ClUes wllue children IInd famUies .... Cities encOUl'lge cttiz8n Involvement In community building ~ ... Clttes foster pride In community :\"""'" ,.r:: ... Cities work In the Interest of citizens ;..L......{. 'iI~"" CIlIeI plan fOltheJr community" future ..'U'...YAllnloIlIlOlllTln 1nh\'1'... t.)' , . . Project Review . In-depth Research ...., Findings from Key Influencers . Believe then ill. high ~ of lite In Minnesota ..... . s.tety Is most ofWn died .. M Importtlnt aspect of quallly 01 life .. Other IInportn: ..,.m. of qulIIitr 01 DIe: .....- .-- t Struntl__oIcommunlly t HIgh .....ofconwmmlty~ ..'~D'.. ....u'"' If........'.. Project Review . In-depth Reaearch - findings from Focus Groups . Important aspects of quality of lie .we:: . ....... ~ FI"'" ~ JoboppottunltlM ~ GoocI...1ltlctft . W.JI.tMolfttlolclllld;." I __ ~ RIlcr'MIIonIIl oppartuntiel .""'-- . Understand connection be'-' thework 01 city govemrnenlllndlhelrqualltyoflffe . ..,~.,.. ....u'"' ..If...."'.. Project Review . Key Messages - foundation of the campaign .... Resonate with what these groups believe and are interested In . QU8ltlvor.....hIgh . Safetyllndtarnnv__hlghprlorttiea .... In 8 few cases. counter what they, believe . "'Cities work In the Interut 01 dtizenS" . "CltiesptMforthelrconnunlt)"a'future"" ..-CA. ..'~D'.. .....~'n .......,T'.. . 2 '- - - - '^ Project Review . Tagline - the "umbrella statement" .. Bralnstonnlng baeed on key m8&&8geB .. Runell & Herder tested four tagUnes: . "Bulk:llltlil Communities for UleN . "BulktlftSl Better Communltiea ltVough Quality NelghborhoOdS~ . -AGrutPIIlCeIoB." . "SulSdlng Qual'" Communftles" ~ ..,u.". .....~"y CO_""l1n'.. Implementation Objectives . Overview .. Promote.. "educational campaign" not a replacement for city logos, themee .. Promote the motive behind effort, why It'. Important for city Involvement ...... Make It e..y for cllles to participate, especially In the 11I1It6 months . ~ ~. ai. n/llT... nn.,,,' UJ.\ln U..'"lT.II Implementation . Phase Two - Sept. 2000 . June 2001 ... ContJnue effort through tall cfty events, reglonllll meetings.net legislative ....Ion . Phase Throe - June 2001 . May 2002 ..,. Review goels, progress ... Repeat and build upon successful efforts Evaluate effort - June 2002 ~ ~. -~i n/llT..-/ . ..,LD'....UL." "....,,,,,.. Project Review . Tagline - the "umbrella statement" .. Reconvnendatfon: "Building Quali1y Communities" . lfIoslpapular by far, wtth bolhlnfluencen and - . BesI prompted. connection between qwdlty of life -.dlhe wort! of city gow:mrllt.nt& . w.....uited 10 conveying. V8riety 01 key - ~ ~i " ., u,UII...U.LIU"..,","n . Implementation . Phase One - Annual Conference.. Aug 2000 ~ Focus of conference ~ TagUne Is theme, used throughout ~ Postcards promoting effort .... Logo unvelled.t General Session, banner .... Video to motivate, Inspire .... Implementation Idt with resolution, examples, r"'r>. ....._ _. etc. ~ -+ LMC Idoak for materials, answer questions :; _mu,ty.. August: working with cities to sign up . n rrrT,....r , U,UtNO nUtU .OIU.~NU'U Implementation . Ideas for cities: .... Citizen focus groups .... Banners for UN on city streets .... New idees for partnerships with buslnBBaea, Influential community groups .... He.. !~ stories or ldess to share .... P..... releases, tlpa on media reIstIons ~ .... Order forms tor t...hlrts, placemat&, - a etlckelL.. ."UtNOOUL'U.OIIIIIINIT,U 3 e e e Implementation . Ideas for LMC: -+ Integration Into current LMC efforts: publications, media relations, conferences .... legislative ''white papen" on toJ) teglsletlvefpollcy Issues using key messages .... Pertnershlp wtth cfly-related groups, e.g. leMA. engineers, police, clerks .... Speaker'. bureau, e.g. MBA studenls ~ _ Partnerships with key group., e.g. Minnesota :', 6:) Newspaper Assoclatio~ ) "'~'IU '~Aln' uM".IIn,u ..-r Shaping the Image of Minnesota Cities ~ ;.,6j , n 1l!T..-r ..'L.'....nALlnOOll"...,Tl.. Shaping the Image of Minnesota Cities . Long-term, grass roots educational campaign . Make clear connection between the work of city governments and quality of life . Concentrated effort to Improve the perception of Mtnnesota cRies and cily officials If we don't, who will? ..'L..'"....Un u.....,II" ..,;' e . . 4 e e e Implementation Packet Goals, Contents and Benefits of BQC Goals: . Easy to use . Motivating . Beneficial Contents: . Backgrounder on issue . List of benefits of participating (see below) . Logo: hard copies, electronic copies, color, black and white . Key messages, examples of using key messages . city council resolution . "What can I do" tips for council members, mayors, staff; seasonal ideas, (follow up with preparation for 2001 legislative session, other fall and winter activities) . "I want to be involved" forms (use for tracking) . Additional Resources: Web site links, info; video order form, tips on using; communicators and BQC IistselVe info Other ideas (maybe sent in subsequent, quarterly info packets): . Templates for using house ads in newsletters; treatment guidelines (fonts, graphics) . Generic copy using key messages for speaking with legislators, various groups, during open houses, school tours, business meetings, etc. . Press releases for legislative issues; tips on media relations, talking with legislators . Newsletter stories, ideas . Key message treatments, focusing on legislative issues . Order forms for novelties (dependent upon when cities order candy, etc) . Quality of Life boxes "ingredients" Benefits of effort: If we don't, who will? Immediate: . Taking charge, taking action in determining cities' own message . Encouraging: Joining a team of peers in a grassroots effort . Easy to incorporate in current communication vehicles Long-term: . Defining cities ourselves . Beg.in to change negative perception of cities held by legislators, media, other influential groups . Legislator, community understanding . Legislative cooperation, support ~ . . . , Springfield: Building a connected cOl11l11unity High-speed data access... telephone service... bandwidth... WWW.n All of these terms fall under the large and evolving umbrella of "telecommunications." As technology for conveying information continues its rapid pace, more and more companies within the industry are crossing into new service territories: phone companies are providing cable access, cable companies are providing Internet access. This "convergence" of the telecommunications industry is exciting, but it can be confusing. As citizens of Springfield, you can be assured that your local government representatives are watching our for our community's best interests. Our local businesses increasingly rely on full and fair access to the diverse telecommunications menu. And more citizens are demanding ready access, competitive prices and minimal hassles. .. We're in the process of discussing possible telecom industry charlges at the state level that could affect how Springfield and other cities negotiate the inevitable lane changes on the Information Super-highway. We want to guarantee that citizens and businesses are connected, wired-up and plugged into the exciting possibilities available and don't get left behind. Minnesota Cities: Building quality communities e . . e - e , ~ Springfield: Building a quality community where children are valued Kids need a parent's love and attention. But members of the Springfield community understand that children crave and thrive on positive relationships with adults other than their family members. Youth also need healthy environments, good schools, and positive and safe "fun time." Over the last f\yo years, our community's commitment to youth has created exciting partnerships and unexpected results. McGruff Crime Dog Safe Houses program "We Love our Kids" month celebrated every February Fairview ,Foundation Crisis Nursery and after-school program VFW Youth Athletics clubs ' Monthly "Listening Lunches" at local schools Development of "The Union of Youth" center For more information about the ways Springfield is building a community that values children, call the City of Springfield, . The Foundation for Springfield's Future, or the YouthHot~line. .. Or visit our Web site at www.greatcit;y.gov. Springfield: Building a quality community , . Springfield: e Building a community where your vie,^,s are valued Roads and highways... productive farms... property taxes... clean lakes and rivers. .. business development and good jobs... Are these community issues important to you? . It's essential for our representatives at the state Capitol hear and understand what our community wants and needs. e We have an opportunity to share our thoughts with Rep. JohnJones and Sen. Sarah Johnson at the annual Citizen Advisory Forums. These meetings for residents, business owners and members of community groups will be held 7:30 to 9 a.m., Tuesday morning, Oct. 17, and 7:30 to 9 p.m., Wednesday evening, Oct. 18, at Roosevelt Community Center. Refreshments and child care will be provided. Your thoughts are important. Here's your chance to be heard. Join us on-line or ask your questions through e-mail. Log on to our Web siteatwww.greatcity;gov! . Minnesota Cities: Building quality communities e e - e , Springfield: Building a quality community that celebrates the seasons Autumn is one of the most beautiful times to enjoy the natural wonders of our community, and to take part in the many activities sponsored by the City of Springfield's Department of Recreation. So this month, be sure to take a walk in Willow River Park, appreciate the changing colors around Blueberry Falls, and mark your calendars for the following activities: October 1 - Caramel Apple making at Roosevelt Recreation Center 1 :00 p.m. - 3:00 p.m. October 10 - Soccer skills for kids and teens with Brian Freeborn, Minnesota State Soccer Coach October 14 - Hayride around Gull Lake 7:00 p.m. - 9:00 p.m. October 28 - Springfield's 17th Annual Harvest Festival 8:00 a.m.: 5k Fun Run 10:00 a.m.: Parade on Main Street 12:00 p.m.: Potluck at Roosevelt Recreation Center 2:00 p.m.: Springfield City Band Concert Minnesota Cities: Building quality communities e . . , Springfield: Building a quality community by planning for our future e Have you ever wondered what the future holds for our community? Do you have some great ideas for sustaining our quality of life into the next twenty years? The Springfield City Council is holding a Town Hall Meeting on September 20, 1999 to hear your views on the City's newly proposed Long Range Plan. The purpose of this meeting is to hear what you and your neighbors have to say and to ensure that the direction outlined in the Long Range Plan is both fOlWard-thinking and representative of the ., ... commumty s prIOrItIes. e Please join us for this important discussion. The meeting will be held at Roosevelt Recreation Center, September 20th, from 7:00 p.m. to 9:30 p.m. Minnesota Cities: Building quality communities e I e - e , Minnesota Cities: Building quality communities through partnership in public service The League of Minnesota Cities and the Minnesota State Legislature are pleased to present "Celebrating Public Service" Day on the Hill Thursday, February 3, 2000 This two day is an opportunity for city officials and legislators to learn about the policy issues of concern at both the local and state levels, to talk about how qualitY oflife in Minnesota communities is impacted by state laws and local ordinances, and to explore ways to build stronger partnerships between our two levels of government. So mark your calendars for February 3rd - it is a day to discover how city and state officials are working together to build quality communities. Minnesota Cities: Building quality communities