HomeMy WebLinkAboutCCP 05-30-2000
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CITY OF ARDEN HILLS
4364 WEST ROUND LAKE ROAD
ARDEN HILLS, MN 55112.5794
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AGENDA
CITY COUNCIL MEETING, CITY HALL
**TUESDAY, MAY 30, 2000, 7:30 P.M.
**NOTE DATE CHANGE DUE TO HOLIDA y**
THE REGULAR MEETING OF THE
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
HAS BEEN CANCELLED.
City Philosophy
To provide a basic and necessary scope of quality services
through the innovative and purposeful use of resources.
6:30 P,M.
1.
Call to Order
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7:25 P.M.
2.
Recess
7:30 P.M,
3.
Reconvene for Regular Meeting Agenda
7:30 P.M.
4.
Approval of Meeting Agenda
7:30 P.M.
5.
IntroductionlRecognition of Girl Scouts, Silver Award
Achievements
7:30 P.M.
6.
Approval of Minutes
a May 8, 2000 Regular Council Meeting
b. May 15,2000 Council Worksession
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PHONE: (651) 633-5676 . FAX (651) 633-7839
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AGENDA - PAGE TWO
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CITY COUNCIL MEETING, CITY HALL
**TUESDAY, MAY 30, 2000,7:30 P.M.
7:35 P.M.
7:40P.M.
7:45 P.M.
7.
8.
9.
Consent Calendar
Those items listed under the Consent Calendar are considered to be routine by the City
Council and will be enacted by one motion under a Consent Calendar fonnat. There will be
no separate discussion of these items, unless a Council member so requests, in which event,
the item will be removed from the general order of business and considered separately in its
normal sequence on the agenda
a.
b.
Claims and Payroll
Ramsey County Housing & Redevelopment Authority
1. Res. #00-21, Resolution Adopting Policy Statement
2. Authorization to Execute Second Amendment to the
Joint Cooperation Agreement between the City of Arden
Hills and the Ramsey County Housing and
Redevelopment Authority (HRA), MHF A 2000
Housing Funds
Proposed Public WorkslParks Maintenance Facility, Accept
Space Needs Study (fKDA Consulting)
2000 Sealcoating, Authorization to Proceed with Project
Ingerson Neighborhood Traffic Test, Temporary Road
Closure
Res. #00-22, Changing Location of Precinct No, 4 for 2000
Primary and General Elections
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c.
d,
e.
f,
Publie Comments
This is an opportunity for citizens to bring to the Council's attention any items not currently
on the agenda In addressing the Council, please state your name and address for the record,
and a brief summary of the specific item being addressed to the Council. To allow adequate
time for each person wishing to address the Council, we ask that individuals limit their
comments to three (3) minutes, Written documents may be distributed to the Council prior
to the meeting, or as bench copies, to allow a more timely presentation.
Unfinished and New Business
a. Receive 1999 Audit Report, Abdo, Abdo, Eick & Meyers
b. Pay Estimate #5 (Final), Nadeau Utility, Inc., Arden Manor
Park and McClung Drive Drainage Improvements
c. Pay Estimate #2, Lametti and Sons, Inc., 1999 Sanitary
Sewer Rehabilitation Program
d. Pay Estimate #8 (Final), Lametti and Sons, Inc., Gateway
Business District, Fourteenth Street NE
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AGENDA-PAGE THREE
CITY COUNCIL MEETING, CITY HALL
**TUESDAY, MAY 30, 2000, 7:30 P.M.
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9:30 P.M.
9:45 P.M. 11.
10:00 P.M. 12.
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9.
Unfmished and New Bnsiness (continued)
e. Mounds View Senior High School Construction Manager,
Stahl Construction Company, Gregg A. Johnson, Project
Manager; Time Extension Request from State Fire
Suppression Requirements
f. Planning Cases
I. Case #00-22, FairIsaac, 4285 Lexington Avenue,
(SUP Amendment)
2. Case #00-23, Perkins & Will, Valentine Hills
School, 1700 County Road E-2, (SUP Amendment)
3. Case #00-25, Cardiac Pacemakers, Inc. (Guidant),
4100 Hamline AvenueN, (Site Plan Review)
g. Joint Powers Agreement, City of Arden Hills and State of
Minnesota Department of Military Affairs, Authorization to
Execute, Wi,th Proposed Memorandum of Understanding
(MOU)
10. 'Administrator Comments
a. Planning Case #99-03 Update, Josephine East LLC, 3183
Lexington Avenue, Preliminary and Final Plat and Variance
Council Comments and Committee Activity Reports
Adjourn
The above times may vary depending upon length of issue discussion.
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CITY OF ARDEN HILLS
MEMORANDUM
DATE: May 30, 2000
TO: Joe Lynch, City Administrator
FROM: Dave Scherbel, Building Official
SUBJECT: Fire Sprinkler Extension for Mounds View High School
The Mounds View High School was issued orders, by the State Fire Marshall, to
upgrade their corridors to 1 hour or install a fire sprinkler system by the year 2001.
The school originally planned to be completed with a fire sprinkler system by then,
but due to the passing of the bond referendum, substantial alterations are taking
place at Mounds View High School over the next three years. Due to the scope of
the new work, and renovations that will be taking place, complying with a
completion date by the end of 2001 would create an economic hardship and possibly
duplication in efforts (i,e. installing a sprinkler system in areas that within 2 years
would be altered.)
I believe that the high school is being reasonable in its request for a time extension
for completion of the sprinkler system. I would recommend that the City seek a
schedule for phasing in ofthe sprinkler system, so that sprinklers can be operational
as quickly as possible, starting first in areas not to be altered, and finishing in the
areas newly constructed. Second, the City should see what steps are being taken to
make sure the building is safe during the construction process, including emergency
access to buildings, and exiting from the building during the construction process.
The City, in considering the request for an extension of time for completing the fire
sprinkler system, can endorse, deny, modify or defer the matter to the State Fire
Marshall, See the attached correspondence from the State Fire Marshall and the
Lake Johanna Fire Inspector.
I would recommend that the City defer the request to the State Fire Marshall for
approval.
Ma~ 26 00 10:03a
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MN State Fire Marshal Div 320-252-0764
1".2
MINNESOTA STATE DEPARTMENT OF PUBLIC SAFETY
Alcohol &
Gambling
Enforcement
Bureau of
Criminal
Apprehensian
Capitol Security
Crime Victim
Services
Driver & Vehicle
Services
Emergency
Management I
Emergency
Response
. Commission
state Fire
Marshall
Pi~eline Safety
state Petrol
Traffic safety
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MEMO
State Fire Marshal Division
Date:
To:
From:
Subject:
May 26, 2000
Dave Scerbel, Building Officia0 '
Unton (Unt) Edgerly, DSFM tf.'w.;t: Phone: 320/252.<l764
Note per our discussion on Mounds View High School.
Since it was legislated Public Schools be inspected every three years I can only allow three years for
the correction of Rre Code Violations. HO\WVer, my supervisor can allow another tv.<o years forthe
correction of the violations, If correction time exceeds five years by statute the District can apply for a
time extension to the State Fire Marshal, Mr Tom Brace,
The District was Oliginally going to complete all violations prior to September 2001 and their plan of
corrections was approved, Because of the passing of the referendum and the new upcoming
construction, the District wants an additional year and therefore must apply for a time extension.
Finally, the District contacted me to inform me of the additional time and wanted to start the process of
getting a time extension, In my opinion they are V\OI'king in good faith to get their violations corrected,
Ma~ 26 08 10:03a
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MN State Fire Marshal Div 320-252-0764
p.3
STATE OF MINNESOTA
DEPARTMENT OF PUBLIC SAFETY
STATE FIRE MARSHAL DIVISION
444 Cedar Street, Suite 145
St Paul, MN 55101-5145
Phone: 651/215-0500
Fox: 651/215-0525
TOO: 651/296-2700
INSTRUCTIONS
REQUEST FOR TIME EXTENSION ON FIRE MARSHAL ORDERS
These procedures are to be followed when requesting a time extension from specific orders issued hy
the state or local fire inspector.
When requesting a time extension the following basic requirements must be met. The requesting party
must show that:
A. A good faith effort has been/is being made to correct all violations cited.
B.
The granting of a time extension is an acceptable risk for the building occupants and the
State of Minnesota.
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C. Undue hardship will result to the reque~1ing party unless the extension is granted.
The following steps must be taken to applv for a time extension:
1, Submit a letter to the local governing body requesting a time extension to comply with
the state or local fire inspector, (The local governing body would be the city council,
county board, board of supervisors, board of appeals or town board in the area where
the orders were issued,)
Be specific in your request, stating how you meet the requirements outlined in items A,
B, and C above.
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The local governing body may move to endorse the time extension, denv or moduy tbe
time extension, or defer the matter to the State Fire Marshal.
In the event that there is any question or delay in obtaining action from the local
governing body, please contact the inspector who originally issued the orders.
REMEMBER, it is up to YOU to present your case to the local governing hody,
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2.
Submit the following items as a package directly to the State Fire Marshal in St. ,Paul
(address listed above).
Ma:o 26 00 lO:04a
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MN State Fire Marshal Div 320-252-0764
p.4
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a,
A notarized or certified copy of the ]ocal governing body's action.
b. A time extension request form (copy attached),
c. A letter explaining how your request meets the requirements outlined in A, B, and
C listed above.
d. A specific plan of correction explaining what will be done to correct each
outstanding violation and including a fixed date by which the corrections will be
completed,
e. Upon receipt of the package, we will send you a written confinnation of receipt
and assign a time extension numher to your request. The assigned number should
be included on all future correspondence relating to the proposed time extension.
Once items 1, 2, and 3 have been completed, we will place your request on the Fire Marshal's
Code Advisory Panel agenda for their consideration. The Pane] may solicit comments and
information from the involved inspector, the party requesting the time extension and/or the local
Fire Chief After a thorough evaluation of the issue, a recommendation will be made to the State
Hre Marshal.
The State Fire Marshal will issue a decision approving, modifYing, or rejecting the time extension,
Approval of the time extension by the Fire Marshal means the extension is allowed and the
proposed correction timetable is acceptable, lfthe request is not granted, any person aggrieved
by a decision made by the Fire Marshal, may request a hearing befoTe the Fire Marshal in this
matter.
You will be notified in writing within ten (10) working days after the Fire Marshal has made
hislher decision.
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MAY-24-00 WED 2:20 PM LAKE JOHANNA FIRE DEPT
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FAX NO, 6514868826
P 2
LAKE JOHANNA Volunteer Fire Department, Inc.
Serving: Arden Hills, North Oaks, & Shoreview
J /40 West County Road I
Slwreview. ,Wirmesota 55} 26
Telephon,,: (65/) 41:i/.7024
Fox: (651) 486-8826
May 24, 2000
City of Arden Hills
4364 West Round Lake Road
Arden Hills, 55 112
Re: Mounds View High School Extension
To Whom It May Concern:
I was approached by the school district to grant an extension for the orders written by the State
Fire Marshal for Mounds View High School. The orders were to provide a one-hour fire
separation in some of the corridors. As you know Mounds View High School will be
remodeling this year. They will provide a sprinkler system in the building and by doing so the
order written by the state fire marshal will be taken care of. If they provide a one-hour
separation now they will have to tear it down and redo it with the new construction.
To save the money [0 the district I recommend that the City Council approve the extension
because the end result will be the same,
If you have any questions please feel free to phone me at 651-481-7024 or on my digital pager at
612-394-2522_
Sincerely.
C) ,"L.'~J~
Thierry Chevallier
Fire Inspector
Lake Johanna Volunteer Fire Department
Cc: File
Ce: Independent School District #621
Cc: Tim Boehlke, Deputy Chief
"We Volunteer Because We Care"
05/30/00 TIlE 07: 27 FAX 6126337839
TRANSMISSION OK
TXlRX NO
CONNECTION TEL
CONNECTION ID
ST. TIME
USAGE T
PGS. SENT
RESULT
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City of Arden Hills
I4J 001
*********************
*** TX REPORT ***
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2476
4821262
05/30 07:26
01'22
3
OK
05/30/00 TUE 07:24 FAX 6126337839
TRANSMISSION OK
TX/RX NO
CONNECTION TEL
CONNECTION ID
ST. TIME
USAGE T
PGS. SENT
RESULT
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City of Arden Hills
I4J 001
*********************
*** TX REPORT ***
*********************
2474
6124219511
05/30 07:22
01'15
3
OK
05/30/00 TUE 07:25 FAX 6126337839
TRANSMISSION OK
TX/RX NO
CONNECTION TEL
CONNECTION ID
ST. TIME
USAGE T
PGS, SENT
RESULT
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City of Arden Hills
14J001
*********************
*** TX REPORT ***
*********************
2475
2279371
05/30 07:24
01'00
3
OK
OS/26/00 FRI 14:20 FAX 6126337839
TRANSMISSION OK
TX/RX NO
CONNECTION TEL
CONNECTION ID
ST. TIME
USAGE T
PGS. SENT
RESULT
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City of Arden Hills
14J001
*********************
*** TX REPORT ***
*********************
2465
6286833
OS/26 14:19
01'00
3
OK
OS/26/00 FRI 14:25 FAX 6126337839
TRANSMISSION OK
TXlRX NO
CONNECTION TEL
CONNECTION ID
ST, TIME
USAGE T
PGS. SENT
RESULT
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City of Arden Hills
I4J 001
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TX REPORT
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2467
6339550
OS/26 14:24
00'58
3
OK
OS/26/00 FRI 14:23 FAX 6126337839
TRANSMISSION OK
TX/RX NO
CONNECTION TEL
CONNECTION ID
ST. TIME
USAGE T
PGS. SENT
RESULT
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City of Arden Hills
I4J 001
*********************
*** TX REPORT ***
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2466
6333846
OS/26 14:21
01'56
3
OK
OS/26/00 FRI 14:26 FAX 6126337839
TRANSMISSION OK
TX/RX NO
CONNECTION TEL
CONNECTION ID
ST. TIME
USAGE T
PGS. SENT
RESULT
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City of Arden Hills
14J001
*********************
*** TX REPORT ***
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2468
4810551
OS/26 14:25
00'59
3
OK
OS/26/00 FRI 14:i8 FAX 6126337839
TRANSMISSION OK
TXlRX NO
CONNECTION TEL
CONNECTION ID
ST. TIME
USAGE T
PGS. SENT
RESULT
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City of Arden Hills
I4J 001
*********************
*** TX REPORT ***
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2464
612370i378
BRW, INC,
OS/26 14:17
01'10
4
OK
OS/26/00 FRI i4:30 FAX 6126337839
TRANSMISSION OK
TX/RX NO
CONNECTION TEL
CONNECTION ID
ST. TIME
USAGE T
PGS, SENT
RESULT
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City of Arden Hills
I4J 001
*********************
*** TX REPORT ***
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2469
6461220
KMWB WB23 MPLS M
OS/26 14: 29
01'09
4
OK
OS/26/00 FRI 14:15 FAX 6126337839
TRANSMISSION OK
TX/RX NO
CONNECTION TEL
CONNECTION ID
ST. TIME
USAGE T
PGS. SENT
RESULT
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City of Arden HIlls
14J001
*********************
*** TX REPORT ***
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2462
6129319941
OS/26 14:14
01'10
4
OK
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CITY OF ARDEN HILLS
4364 WEST ROUND LAKE ROAD
ARDEN HILLS, MN 55112-5794
SEND TO: ~.~.5iJJ~lfiJ,~ )(n,
FAX#: ~19~ I ". PHONE#: r.o~ --'7800
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***IFYOU DO NOT RECEIVE ALL THE PAGES, PLEASE CALL***
PHONE: (651) 633-5676
FAX: (651) 633-7839
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FILE
CITY OF ARDEN HILLS
4364 WEST ROUND LAKE ROAD
ARDEN HILLS, MN 55112-5794
May 16, 2000
SAMPLE
Dear
It has come to my attention that you were recently the recipient of the Girl Scout Silver
Award, Congratulations! We're very proud of you!
The work you put into achieving this award makes us very proud that you're a resident of
Arden Hills, We're glad to see you becoming aware of the skills needed for your
personal development, leadership and community leadership, We hope you continue to
use and further develop these skills as you grow and mature into a future leader in the
community and school.
We look forward to turning over the leadership reigns to you and your peers, as our future
leaders, Again, congratulations!
On behalf of the entire City Council, I would like to invite you and your parents to attend
the May 30, 2000 regular City Council meeting at 7:30 p.m. so that we can personally
recognize this significant achievement. The Council meetings are held at City Hall
Council Chambers at the address shown on the letterhead, If you need directions, please
contact City Hall. I look forward to meeting you personally,
smn.A1'c. erel . b.
~)'!t.1f"
'Dennis Probst (I!)
Mayor
CC/City Council
PHONE: (651) 633.5676 . FAX (651) 633-7839
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MAILING LIST - 2000 SILVER AWARD WINNERS - GIRL SCOUTS
MAY 30,2000 COUNCIL MEETING INVITATION
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Anna Louise Dinndorf
1324 Wynridge Drive
Arden Hills, MN 55112
Sara Jean Fertig
1413 Colleen Avenue
Elise Marie Nelson
3475 Siems Court
Laura Pistotnik
1163 Benton Way
Lindsy E, Pomeroy
1405 Arden Place
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~ Girl Scouts
Dennis Probst
Mayor of Arden Hills
4364 W, Roundlake Road
Arden Hills, Minnesota 55 112
[vLr"y 0 2 ZOOD
Girl Scout Council of st. Croix Valley
400 South Robert Street
St. Paul, Minnesota 55107
651.227.S835 or 800.845.0787 Vdice/TTY
651.227.7533 Fax
www.girlscoutscv.oTg
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April 28, 2000
R~"'-IV~
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C!T.i n~ ^,RDr:N q:
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Dear Mayor Probst:
A recent national study, Defining Success: American Women, Achievement, and the Girl Scouts,
revealed that Girl Scouting has played a significant role in the lives of today' s employees, civic
leaders, spouses, and mothers, In fact, nearly two-thirds of the women of achievement had been Girl
Scouts in their youth, compared io 41 % of American women overall,
It is my pleasure to inform you that five young women from your community recently attained an
achievement that marks them as leaders of tomorrow, The enclosed roster provides their names and
contact information, and indicates which award they have earned,
e
The Girl Scout Gold Award is the highest award in Girl Scouting, It is available to Senior Girl Scouts
in the 9th through 12th grades, To achieve this leadership award, girls must meet three prerequisites in
the areas ofleadership, skill development, and career exploration. They must also plan and
implement a significant leadership project involving 50 hours of community service over four
months, The reach of a Girl Scout Gold Award project is often far, touching the lives of people in
our own community, and also in places as far away as North Dakota and Guatemala,
The Girl Scout Silver Award is the highest achievement that a Cadette Girl Scout (in grades 6-9) may
reach in Girl Scouting. Like the Girl Scout Gold Award, the Girl Scout Silver Award focuses on
personal development, leadership, and community service.
We hope that you will recognize the Girl Scout Gold and/or Silver Award recipients in your
community by presenting them with a plaque, mailing a certificate or personal letter, or mentioning
their accomplishments at your next city council meeting, Some cities have chosen 10 hang a
permanent plaque in city hall to commemorate their Girl Scout Gold Award recipients, Plaques such
as these can be updated on an annual basis,
I thank you in advance for recognizing the outstanding achievement of the award recipients in your
community, Should you have any questions or wish to learn more about leadership opportunities in
Girl Scouting, please contact Program Manager Mary Gwen Thompson at 651-251-1227,
Thank you for your consideration,
Sincerely,
~~/
Andrea Specht
Communications Director
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Enclosure
8: FundectinpartbyUnitedWay
Serving all or parts of Anoka, (1'1i5ago. Dakota, Isanti, Pine. Ramsey. and Washington
counties in Minnesota and Burnett, Pierce, Polk, and st. Croix counties in Wisconsin.
Where Girls Grow Strong.
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CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL MEETING
MAY 8, 2000
7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
DRAFT
CALL TO ORDERlROLL CALL
Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular
City Council meeting at 7:30 p,m.
Present:
Mayor DelUlis Probst, Councilmembers Beverly Aplikowski, David Grant,
Gregg Larson, and Lois Rem,
Absent:
None,
Also present were City Administrator, Joe Lynch; City Accountant, Terrance Post; and
Recording Secretary, Mary Mullen,
ADOPT AGENDA
MOTION:
Councilmember Aplikowski moved and Councilmember Rem seconded a motion
to adopt the agenda for the May 8, 2000, regular City Council meeting, with the
following additions:
Item 6D, Allocation of Water Tower Antenna Revenue
Item 6E, Discussion of Housing Ordinance
The motion carried unanimously (5-0),
APPROVAL OF MINUTES
A. April 17, 2000 Council Worksession
Councilmember Grant requested the following changes: On page 2, under Water Quality Task
Force members present, add Jeanne Winiecki, On page 6, under Councilmember comments, at
the end of the last sentence, add "which was installed as part of the residential water meter
proj ect",
B, April 24, 2000 Regular Council Meeting
Councilmember Grant requested the following changes: On page 7, voting on the motion should
be amended to read 5-0, On page 12, 8th paragraph, 2nd line, replace "27" with "28", On page
13, under Council Comments, 1st paragraph, after "Neighborhood", delete "Design", Mr, Lynch
noted the minutes should reflect the fact that the variance does not pertain to square footage but
rather footage,
Mayor Probst requested the following change: On page 10, 5th paragraph, insert "Mayor" before
"Probst" ,
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ARDEN HILLS CITY COUNCIL - MAY 8, 2000
DRAFT
2
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MOTION:
Councilmember Aplikowski moved and Councilmember Rem seconded a motion
to approve the meeting minutes, as amended, The motion carried unanimously
(5-0),
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CONSENT CALENDAR
A. Claims and Payroll
B. Change to Summer Hours
C, Web Site Development Task Force, Appointment of Members
MOTION:
Councilmember Larson moved and Councilmember Grant seconded a motion to
approve the Consent Calendar and authorize execution of all necessary documents
contained therein, The motion carried unanimously (5-0),
PUBLIC COMMENTS
Mayor Probst invited those present to come forward and address the Council on any items not
already on the agenda,
David Carlson, 3136 Ridgewood Road, stated he lives near Lake Johanna and was concerned
recently when a neighbor informed him that he was selling his home to someone who intended to
turn it into a dormitory for 8-10 college students, He added there is apparently nothing in City
ordinance which prohibits unrelated adults from occupying the same house, He requested that
the Council consider tightening the zoning laws to prevent this from happening to other
residents,
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Mayor Probst stated this same situation had occurred with a home in his neighborhood, and he
agreed the ordinance does not address this issue, He added the issue was identified as a concern
for the City, although he was not sure whether the Planning Commission had taken it up, He
expressed concern that a change to the ordinance could not be enacted quickly enough to address
the home in question,
Mayor Probst stated that the Planning Commission might have the opportunity to review the
situation during the permitting process if modifications to the home are proposed, He added,
however, that case law does not permit the City to identify the number of unrelated people that
can occupy a single family home,
Mr. Carlson stated the zoning ordinance in Roseville is very descriptive and allows only 4
unrelated occupants in a home in R-I zoning, He asked where the line is drawn between
residential and commercial rental properties, Mayor Probst stated that any resident can build a
home in an R -I district and then rent it,
Mayor Probst stated he would recommend that the issue be raised by the Planning Commission _
as soon as possible, He reiterated that the current situation may not be prevented, ..
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ARDEN HILLS CITY COUNCIL - MAY 8, 2000
DRAFT
3
Councilmember Aplikowski asked for clarification with regard to the difference between a
dormitory and a boarding house, and whether the ordinance recognizes the difference, She added
that the ordinance pertaining to boarding houses limits the number of people to five, although
there is nothing limiting the amount of parking,
Councilmember Larson stated the City needs to address this issue, He cited a case involving a
home on the east side of Old Snelling which was occupied by students and was not kept up, He
noted the house was unattractive until it was resold and turned back into a single family
dwelling. He reiterated the issue needs to be addressed soon with the growth of Bethel and two
colleges within the community,
Mr. Lynch stated that a discussion pertaining to ordinance changes is scheduled for June's
W orksession, and this could be reviewed as part of the overall discussion with the Planning
Commission, Mayor Probst asked what the earliest possible enactment date might be, Mr,
Lynch stated a public hearing would need to be held the following month, so the changes could
be enacted sixty (60) days after June, He agreed this would not be quick enough to deal with the
current issue,
Mayor Probst stated the homeowner in question could be notified that the Council is considering
changes to the ordinance, adding this might cause the sale of the home to fall through, or the
homeowner might consider other buyers, Mr, Carlson stated he believes there are other parties
interested in the house, He asked whether the homeowner would be grandfathered in if changes
were enacted after the house closing,
Mayor Probst stated that would depend upon the sequence of events, He reiterated it would be
appropriate to alert both the buyer and seller that the City is in the process of actively changing
the ordinance, and the potential buyer might rethink their interest in the property,
Mr. Carlson noted that the property in question lies both in Arden Hills and Roseville, and asked
whether Roseville could enforce their ordinance on their half of the property. Mayor Probst
stated that this might cause problems for the potential tenant,
UNFINISHED AND NEW BUSINESS
A. Planning Case #00-14, Chuck Mertensotto (Front Yard Setback Variance)
Mr. Chuck Mertensotto presented new drawings of the proposed changes to his property, which
include a new frontal view and measurements, He added the portion he is most concerned with
is at the northeast comer ofthe house, closest to the roadway,
Mr. Lynch stated that City staff has not had an opportunity to review Mr, Mertensotto's new
plans, which he was asked to provide before the meeting for this purpose, He expressed concern
that the Council would be reviewing a situation with no input from staff, He added the new City
Planner, Jennifer Chaput, should have the chance to review the case and meet with Mr,
Mertensotto before further action,
ARDEN HILLS CITY COUNCIL - MAY 8, 2000
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Mr. Lynch stated the Council could table the case until the May 30 meeting, or ask Mr,
Mertensotto to extend his application time in writing to the City.
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Mr. Mertensotto stated he was not notified that he was on this evening's agenda, and only found
out when he called to inquire about the status of his case,
Mayor Probst stated he would wish to take this case up formally at the next regular meeting, Mr,
Mertensotto agreed to meet with Ms, Chaput to review his case, Mayor Probst noted that the site
plans were in keeping with previous discussions about not moving the existing setback any
further out.
Councilmember Grant stated the plans seem aesthetically pleasing, and he thanked Mr.
Mertensotto for all the work he has put into the plans,
Mr, Lynch stated, with regard to written notification from Mr, Mertensotto, a deadline must be
identified to avoid legal problems,
MOTION:
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to table Planning Case #00-14, front yard setback variance for Mr. Chuck
Mertensotto, to the May 30, 2000, regular City Council meeting, with the
following amendment:
City staff must receive a written statement from Mr. Mertensotto by May 20,
2000, requesting an extension of application,
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The motion carried unanimously (5-0),
B. Resolution #00-19, Authorizing City Engineer to Prepare Plans and Specifications
for Arden Manor Park Improvements and the Old Highway 10 Watermain
Extension Projects
Mr. Post stated that City staff had submitted grant applications to Ramsey County for
Community Development Block Grant (CDBG) funds for Arden Manor Park Improvements and
an Old Highway 8 Watermain Extension, City of Arden Hills Resolutions #00-14 and #00-15
adopted at the February 28, 2000 regular Council meeting authorized these applications,
After a review at the Ramsey County Community and Economic Development staff level, on
April 25, 2000 the Ramsey County Housing and Redevelopment Authority (HRA) approved both
ofthe City of Arden Hills' CDBG grant applications, The next stage of the approval process is
to gain Housing and Urban Development (HUD) approval at the federal level. This approval is
expected to be obtained by mid-June,
Based upon the input from Ramsey County's HRA staff, there is an extremely high probability
that these two projects will gain federal funding approval. In an effort to "dual track" these two
projects prior to formal federal approval, staff recommends that the City Council adopt e
ARDEN HILLS CITY COUNCIL - MAY 8, 2000
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Resolution #00-19, authorizing the City Engineer to prepare plans and specifications for Arden
Manor Park improvements and the Old Highway 10 watermain extension projects,
Councilmember Larson asked whether the improvements to Arden Manor Park refer to changes
that have already been made. Mr. Post stated that these are additional project costs for things
which have not yet been completed, such as basketball court fencing, outfield drain tile, soccer
net installation and a bituminous walkway, as well as some landscaping,
Councilmember Aplikowski asked whether residents on Old Highway 10 were in agreement on
this project. Mr, Post stated residents were not supportive of a special assessment project so
additional funding sources were sought by the City.
Mr, Post stated that as a result of the watermain improvement, City water will be available to
residents on Old Highway 10, as well as improving the City's fire protection in that area,
Councilmember Grant asked for the anticipated cost of preparing plans and specifications, Mr.
Post stated a gross feasibility study has already been completed by the City Engineer, and much
of the work has already been done on the watermain, He added he anticipates the approximate
total cost for preparation of plans and specifications for both projects will be $5,000,
MOTION:
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to approve Resolution #00-19, authorizing the City Engineer to prepare plans and
specifications for Arden Manor Park Improvements and the Old Highway 10
Watermain Extension Projects, The motion carried unanimously (5-0),
.
C. Resolution #00-20, Planning for Future Water Tower Antenna and Ground Leases
Mr, Lynch stated the City of Arden Hills recently approved a Site Plan review and Lease
Agreement with Aerial Communications, Prior to that, the City also reached similar agreement
with Sprint PCS for location of antennae and related ground structures for cellular
telecommunications services,
In reaching approval with Aerial Communications, the City had to go back to Sprint PCS to
inquire about their desire and willingness to revise their previously submitted Site Plan, as well
as their Lease Agreement, with the City, This would allow Aerial Communications to utilize
ground space and infrastructure (driveways) at the water tower sites,
Currently, the City has no Master Plan for dealing with the correct number and placement of
ground structures for telecommunications at the water tower sites, The City has proceeded in
allowing applications and processing them through the Planning Commission and the City
Council, without a plan in mind as to what the end product will look like, There is no
coordinated effort for landscaping, fencing, or placement of the buildings for easier access,
maintenance and repair purposes on these sites.
. Staff recommends that the City Council authorize the City Administrator to seek consulting
services to develop a Master Plan for both the north and south water tower sites dealing
ARDEN HILLS CITY COUNCIL - MAY 8, 2000
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specifically with the total number of antennae and related ground structures that should be
allowed on each site,
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Staff also recommends that the Council decide if they want to be in the business of advertising
and marketing the availability of the water tower sites in the future, after completion of the
Master Plan, for recruitment of telecommunications and wireless internet providers,
Mr. Lynch stated the Council might consider a resolution directing Staff not to consider any
more applications until further planning at both of the City's water tower sites, to include number
of antennae and ground units, site planning, landscaping, infrastructure, and utilities, is
completed,
Councilmember Grant suggested that information might be requested from other communities
who have gone through a similar planning process in planning their water tower sites, He stated
that he works in Eagan where several water towers have numerous antennae, He added that the
telecommunications providers might be consulted to determine what their experiences have been
with other municipalities before moving forward with the study,
Councilmember Larson agreed, stating the resolution was consistent with the Planning
Commission's recommendations after the most recent application by Aerial Communications,
Mayor Probst asked whether the proposed application is sufficient, or more investigation is
required, Councilmember Grant stated some investigation could be done before expending City a
funds to arrive at a Master Plan, _
Mr. Lynch stated that a Master Plan could include information obtained from other cities, Mayor
Probst stated the important factor is available ground space,
Grant asked for clarification with regard to the type of study which staff would like to see
completed, Mr. Lynch stated the study could require staff time, including the City Planner and
himself or a consultant, to obtain and review information,
MOTION:
Councilmember Larson moved and Councilmember Aplikowski seconded a
motion to approve Resolution #00-20, in the matter of planning for future water
tower antenna and ground leases, The motion carried unanimously (5-0),
D. Allocation of Water Tower Antenna Revenue
Councilmember Grant stated that with the increased revenue generated by the water tower
antennas, the City is in a good position to utilize the funds toward special projects,
MOTION:
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to allocate revenue from water tower antenna and ground leases to a newly created
Communications Fund (50%) and the Parks & Recreation Budget (50%),
.
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ARDEN HILLS CITY COUNCIL - MAY 8, 2000
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Councilmember Grant stated that revenue from water tower antennae would be a visible source
of fund5 when there is a budget shortfall. He added the videotapes of Council sessions could be
an opportunity for the Council to cOnnect with residents, but their quality is poor, He noted the
allocated funds could be used in the upgrade of communications design for the new City Hall.
Councilmember Aplikowski stated that the Council should start a Communications Fund, which
would enable the Council to do its job better, and allow City staff to keep up with changes in
technology,
Councilmember Rem stated that a source of funding for the new City Hall communications
systems is in a Cable Fund that can only be used for communications, She expressed agreement
that video taping of council meetings should be improved, She added that funding for parks &
recreation would be an important community outreach vehicle,
Councilmember Larson expressed concern with regard to setting up special funds, He added a
similar debate is going on at the state legislature, and there is concern with regard to setting up
special funds rather than letting the use of those monies vie in the political process with other
needs of the state,
Councilmember Larson stated he agrees that more money for communications and the City's
parks is a good idea, but added he would rather the Council had discretion to make funding
decisions rather than setting aside special project funds,
Mayor Probst stated he has strongly supported both improved communications as well as parks
and recreation, He added he feels uncomfortable hearing this issue for the first time and taking
action, He noted that he would have difficulty supporting the dedication of funds for specific
purposes,
Mr. Post stated that the Council had recently endorsed a policy that called for charitable
gambling contributions to be spent on public safety and parks & recreation, He added that as of
the end of 1999, there was a large sum remaining in the Community Services Fund at the
discretion of the Council to be spent in those two areas, He noted that funding for the new City
Hall's communications system is more than adequate, He asked whether the additional water
tower antennae revenue would be above and beyond the budgeted funds, Grant confirmed this,
Mr. Post suggested that the Council consider the revenue source as an additional governor on any
future tax levy increases,
Mayor Probst stated that, with regard to audio-visual equipment for the new city hall, funding
decisions will be made by the Council and not through funding capability, He added that the
Council might wish to consider how much to spend on such issues in the new City Hall.
Councilmember Grant stated he had reviewed various City accounts and budgets, adding he does
not believe that adding one more special fund would be cumbersome, He noted that there had
not been sufficient funds to complete improvements in Sampson Park, and asked why this was
the case,
ARDEN HILLS CITY COUNCIL - MAY 8, 2000
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Mr. Post stated this unbudgeted capital proj ect would have to go before the Council as an
amendment to the original budget, and this has not happened to date,
.
Mayor Probst stated that the Council relies on the Parks & Recreation Committee to make
recommendations on expenditures, and once these are adopted, a budget is created for the fiscal
year. He added that those recommended items are approved or recommended for the year,
Councilmember Grant stated he would still wish to see the City upgrade its communications
systems and put additional dollars toward that end, Councilmember Rem thanked him for his
suggestion,
Mayor Probst stated the 2001 Budget process will begin at the Council's next Worksession, He
added that he considers it inappropriate to take an action such as the one proposed in advance of
having a more complete discussion, He suggested that the Council should have a broader
discussion before taking such an action,
MOTION:
Councilmember Aplikowski moved and Council member Larson seconded a
motion to postpone the recommendation to allocate water tower antennae funds
until after the budget process discussion at the Council's May 15,2000
Worksession, The motion carried unanimously (5-0),
Councilmember Grant asked whether the audio-visual equipment currently used for taping
Council meetings would be re-used and upgraded in the new City Hall, Mr. Post indicated that
the new City Hall audio-visual had not yet been specifically identified, Councilmember Grant
stated that a motion would be in order at the Council's next meeting to start that process,
.
Mayor Probst requested that Councilmembers provide advance notice of issues that they would
like to forward for the Council's consideration, Councilmember Larson stated that the Council
had previously reviewed budgets for the new City Hall that included sophisticated audio-visual
equipment.
Councilmember Grant noted that there is no microphone for Mr. Lynch and it is often difficult to
hear him on videotapes of council meetings,
E. Discussion of Housing Ordinance
Councilmember Aplikowski stated that she would wish to see the Planning Commission review
this issue as soon as possible for recommendation to the City Council.
ADMINISTRATOR COMMENTS
A. Highways 96/10 Update
Mr. Lynch stated that he, Mayor Probst and Mr. Post met earlier that day with County
Commissioner Tony Bennett, Ramsey County Engineer Jim Tolaas, and representatives of the .
Minnesota Department of Transportation (MnDOT), He added that Commissioner Bennett was
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ARDEN HILLS CITY COUNCIL - MAY 8, 2000
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interested in obtaining an understanding of where the City stands, He noted that the consensus
was that changes at I-35W and Highway 96 should be completed before commencing work at
Highways 96 and 10,
Mr. Lynch stated that the County is attempting to project cost shares for the City, County and
MnDOT.
Mayor Probst stated that there had been no date agreed upon or suggested, He added that the
City representatives had indicated that the City should not be involved in property acquisition,
He noted that Commissioner Bennett seems interested in expediting construction,
Councilmember Larson stated he believes the City is making a mistake by accepting as a
foregone conclusion that the Minnesota Department of Transportation is correct in its view that
traffic should be funneled through the City onto Highway 10 rather than being moved down to
the intersection ofI-35W and 1-694,
Councilmember Larson stated that a letter had been received by the City from resident Bob
Sundberg who also addressed that issue well,
Mayor Probst stated that City representatives made it clear that the Council does not
unanimously support the intersection reconstruction plans, He added that Mr, Brown indicated
there had been some discussion in terms ofreconstruction of the I-35W/I-694 interchange,
although funding of that scope is not available,
Councilmember Rem stated that residents at that intersection indicated that they would support a
grade separation but were not concerned about local access, Councilmember Larson stated that
he believes residents would support the reduction of activity at that intersection, Councilmember
Rem stated that the section of Highway 10 in question is only a small piece of the highway,
Mayor Probst stated the June Worksession might be the appropriate time for a broader discussion
of this issue,
Mr. Lynch stated that City staff had met with New Brighton City staff in an attempt to gain their
support of the latest design plan for the Highway 96/10 intersection, He added they indicated
they would try to convince their County Commissioner to support it.
Mayor Probst stated a discussion might be helpful with the I-35W Corridor Coalition as this is an
issue which involves many communities, He added the issue needs to be viewed in a broader
context.
B. County Road I Update
Mr. Lynch stated that plans and specifications had been approved and improvements would go
forward this summer on County Road 1. He added that City staff were meeting with the
construction firm, and pedestrian access would be stressed as well as signalization of the
intersection at I-35W to be located on the north side of the intersection,
ARDEN HILLS CITY COUNCIL - MAY 8, 2000
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Mayor Probst expressed frustration that he was not aware that the project was in the final e
documents and bidding phase, adding he had thought the Council would have some opportunity
to discuss it. He noted that the bid is already awarded, and deserves further conversation with
the County,
C. City Administrator Review
Mr. Lynch stated that the blank review form previously used by the Council is difficult to use as
it does not provide the Council with the opportunity to know what the City Administrator does
on a daily basis, He added that he would like to provide a form he has used in the past, and
requested the Council's feedback on the form,
Councilmember Aplikowski stated she is comfortable with the form, Councilmember Larson
stated that another Councilmember needed to be identified to participate in the review,
Councilmember Aplikowski agreed to participate in the review,
COUNCIL COMMENTS
Councilmember Grant requested an update on the City Hall construction, Mayor Probst stated
there are two open issues with regard to getting the land transfer completed: notification with
regard to an environmental concern on site, and paperwork to be completed with the Minnesota
National Guard with regard to the arrangement for their use of the building, e
Mayor Probst stated that Mr. Lynch was in the process of arranging a follow-up meeting with the
Minnesota National Guard, as the Guard's initial offer was not acceptable to the City, He added
that Colonel Dennis Lord had expressed willingness to meet in a timely manner.
Mr. Lynch stated that bids would be opened on May 24,2000 and would be before the Council at
the June 12,2000 regular Council meeting to obtain approval to proceed,
Councilmember Grant stated the Ingerson Review Group meeting was held on Tuesday, May 2,
2000 at which the City of Maple wood's Public Works Director gave a presentation on
raingardens and road reconstruction in the Harvester neighborhood in Maplewood, He added the
Director presented an overview of the project, including rain garden design, costs, savings, and
aesthetics, He noted that Maplewood used this approach as they were having difficulty with
residents getting road construction projects approved,
Mayor Probst asked whether there was any discussion with regard to the amount of square
footage required, as opposed to ponding calculations, Councilmember Grant stated there is one
raingarden for every two or three homes, depending upon the size of the raingarden, He added
that some rain gardens are 6' x 8', while some are larger.
Mayor Probst asked whether the roads drain into the raingardens, Councilmember Grant
confirmed that the roads run off into the rain gardens that, in some cases, have a bituminous curb,
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CounciImember Larson stated the presentation with regard to Maplewood's raingardens was
effective, He added that certain parts of the Ingerson neighborhood are not suitable for rain
gardens due to grade, He noted that Maplewood's Public Works Director was reluctant to say
anything specific about the Ingerson neighborhood's suitability for rain gardens,
Councilmember Grant stated that the Parks & Recreation Committee met at the end oflast month
and toured Arden Manor, Valentine, Arden Oaks, and Sampson Parks,
Councilmember Larson stated the Water Quality Task Force is scheduled to meet May 9, 2000,
and will take up comments for the Task Force post by the Council at its recent Worksession,
Councilmember Larson stated the Planning Commission meeting was held May 3, 2000 at which
three planning cases were discussed with recommendations to come before the City Council at
their May 30, 2000 regular meeting. He stated an amendment to the Special Use Permit for a
new sign at FairIssac was recommended for approval, He stated an amendment to the Special
Use Permit for additions to Valentine Hills Elementary School was also recommended for
approval, with some discussion regarding rooftop mechanical equipment. He stated a Site Plan
Review for a cafeteria expansion at CPI Guidant was recommended for approval, with some
changes to staff's conditions regarding parking and Rice Creek Watershed District approval,
Councilmember Aplikowski asked, with regard to the Water Quality Task Force, whether all
articles would be held until the final review comes out, She noted they had previously submitted
an article, Councilmember Larson stated that publicity would be given when the review is final.
Councilmember Aplikowski stated she was happy to see that the statement was made to the
Ingerson group that it is not a water quality issue,
Councilmember Aplikowski asked whether the revised Metro Transit proposal is an
improvement over the last proposal, Mr. Lynch stated the changes submitted by the Council
were not incorporated, Mayor Probst stated they received over 4,000 comments, and went back
to the drawing board on some issues,
Councilmember Aplikowski asked whether a park & ride had been considered on TCAAP
property, Mayor Probst stated there had been some discussion about that. He added that he
monitored the Northeast Corridor meeting where concern was expressed that the northeast metro
area does not receive sufficient attention,
Councilmember Aplikowski stated she had submitted her registration for the League of
Minnesota Cities annual meeting, Mayor Probst encouraged other Councilmembers to attend,
Councilmember Aplikowski stated the Association of metropolitan Municipalities meeting will
be held May IS, 2000, at which other city's policies will be reviewed,
Councilmember Aplikowski stated the City Events Task Force would be meeting soon,
ARDEN HILLS CITY COUNCIL - MAY 8, 2000
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Councilmember Rem stated she went along on the park tour by the Parks & Recreation
Committee, She added she was impressed by the extensive use that Arden Manor Park is
receIvmg,
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Councilmember Rem stated she attended the RAB meeting on May 1,2000, and requested
clarification from Councilmembers if they were on the mailing list for updates, She added she
was informed that City Hall receives at least one copy of the update, She noted that the Army
sends out a postcard annually to confirm recipients on their mailing list,
Councilmember Rem stated that the RAB would have an information table at Shoreview
Showcase at the Shoreview Community Center on May 18, 2000,
Councilmember Rem reminded Councilmembers that May 20, 2000 is Adopt-a-Flower-Garden
planting day, and all Councilmembers had committed to helping out,
Councilmember Rem stated she plans to attend at least one day of the League of Minnesota
Cities' annual conference, and would also be attending an upcoming legislative review session,
Councilmember Rem stated that Roger Williams, a representative of the Metropolitan Council,
would be the featured speaker at the League of Women Voters' Arden Hills/Shoreview meeting
on May 9, 2000, at which Metropolitan Council issues in this area will be discussed,
Councilmember Rem stated she was interested to hear there had been discussions between
Ramsey County and Bethel College with regard to the roadway there. She added she hopes the
Council will receive progress updates,
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Councilmember Rem stated the Website Task Force held their first meeting on May 3, 2000,
She added that City's new Planner, Jennifer Chaput, was involved in the development and
maintenance of the City of Long Lake's website, and she will be working on the project,
Mayor Probst stated he threw out the first pitches at the annual Little League Opening Day on
Saturday, May 6, 2000, He added this is his third Opening Day, and Little League's 40th year,
Mayor Probst asked for clarification with regard to the Cable Commission's recent proposed
actions, Mr. Lynch stated that another carrier has expressed an interest in serving the
community, and the Commission is going through legal proceedings,
Mayor Probst requested that recognition of Girl Scout award winners be scheduled for an
upcoming Council agenda,
Mayor Probst stated he was discouraged to see that vandalism had occurred again in Cummings
Park. He added that staff is working with the County on this issue, and he requested that the
Council consider an aggressive approach to solving this problem in the future,
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Mayor Probst stated he was interested to read of recent actions taken by the Fire Board in the
minutes of their recent meeting, Councilmember Larson stated a final agreement was reached on
the part of the Fire Department to relinquish their hold over AlliantTech funds,
Mayor Probst stated he was frustrated to see that the Josephine East discussion between the
developer and residents is not progressing and seems to be headed toward the courts, He asked
that staff review the situation to ensure the City is prepared for litigation if required,
Mayor Probst stated he was disappointed to see that Dorothy McClung was leaving the Parks &
Recreation Committee, He noted that a letter of thanks to her for her years of service was being
drafted,
Mayor Probst stated that the Ramsey County Sheriff's Department meeting notes reflected a
discussion regarding overtime overpayments made by the City, which are ultimately reimbursed,
He added that this year's refund for last year's overcharges was equal to what the City's levy
increase was for the year,
Mayor Probst stated he has not heard anything further on the Friskies odor issue, and asked
whether they are still waiting for completion of modifications, Mr. Lynch stated they originally
met with residents and are continuing to make adjustments,
Mayor Probst stated he had noticed a new sign in front of the City offices, and he noted that
brush around the area had been cleaned up,
ADJOURN
MOTION:
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to adjourn the meeting at 9:30 p,m, The motion carried unanimously (5-0),
Dennis Probst
Mayor
Joe Lynch
City Administrator
NOTICE OF MEETINGS
The next regular City Council meeting will be held Tuesday, May 30, 2000 at 7:30 p,m, at the
Arden Hills Council chambers,
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MEETING MINUTES
CITY COUNCIL WORKSESSION
MONDAY, MAY 15, 2000
4:45 P.M. - CITY HALL, 4364 WEST ROUND LAKE ROAD
CALL TO ORDER
Mayor Dennis Probst called the meeting to order at 4:49 p,m, Those present
included Councilmembers David Grant and Lois Rem, Councilmembers Beverly
Aplikowski and Gregg Larson arrived at 5:00 p,m, and 5:05 p,m" respectively,
Staff present included City Administrator, Joe Lynch; City Accountant, Terry
Post; Public Works Director, Dwayne Stafford; Parks and Recreation Director,
Tom Moore; Planner, Jennifer Chaput; and Recording Secretary, Sheila Stowell.
AMERICAN CANCER SOCIETY FUNDRAISER
While representatives of the American Cancer Society had requested time to
address the City Council, there was no one in attendance,
ELECTRONIC INTERIORS. INC.. NEW CITY HALL DESIGN PROPOSAL
David Skoog, Electronic Interiors, Inc" presented an overview of a revised
electronic media technology budget description for the City Council Chambers at
the new City Hall facility, The estimated budget for equipment, installation and
training was $175,000, exclusive oftheir firm's consulting fees,
Equipment included the sound system; presentation tools; video processing (rear
screen projector); regular television (32") or data grade monitor (36") in the
lobby; cablecasting/ITV system; and replacement of current video bulletin board
system (optional) or re-use of the City's existing SCALA system,
Discussion items included the control system/remote touch panel; type of
microphone system (18" goose neck) with cough buttons; number of cameras;
ongoing operating and maintenance expenses; number of hours allotted for
operator, employee and Councilmember training; various components being bid
in the installation contract; response time of successful bidder; term of warranty;
inclusion of sales tax; ADA compliance credits; and funding sources,
After further discussion, Mr, Skoog advised Councilmembers and staff that his
firm would request any significant changes, due to architectural consideration,
immediately, and minor changes within three (3) weeks, Mr, Skoog stated that
the project was scheduled to be bid out this fall, with anticipated installation to
begin in December and/or January,
ARDEN HILLS CITY COUNCIL WORKSESSION - MAY 15, 2000
DRAFT
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Mr, Skoog was directed to have a revised budget available for the regular City
Council meeting of May 30, 2000, with recommended revisions as directed by the
Council.
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1999 EXTERNAL AUDIT. INFORMAL PRELIMINARY REVIEW
Steve McDonald of Abdo, Abdo, Eick & Meyers, LLP provided an overview of
the City's 1999 external audit, The formal presentation is scheduled for
presentation at the May 30, 2000 regular City Council meeting,
PRELIMINARY 2001 BUDGET ISSUES
City Administrator Lynch, and City Accountant Post, reviewed the proposed 2001
Budget planning calendar and process, Discussion items included historical net
levy increases; and items potentially impacting the 2001 Budget, including Local
49 bargaining unit contract negotiations; proposed increases in Ramsey County
Sheriff s Contract Group for police protection; potential operational increases
related to new City Hall facilities; remaining staff position to be filled; proposed
Public WorkslParks Maintenance facility; and Pavement Management Program
construction schedule revisions,
Staff was directed to proceed as proposed.
PARKS AND RECREATION DEPARTMENT. NEW RECREATION GUIDE
FORMAT
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Parks and Recreation Director Moore reviewed the history of the current
Recreation Guide and the process used in providing public information for
recreation programming for the City, Mr, Moore stated that residents and other
users of the program had been surveyed for comment, along with members of the
Parks and Recreation Committee, had recommended changes in the number of
seasonal issues (from four to three); elimination of duplicated flyers; and
reformatting to make it more user-friendly, Mr, Moore presented a mock-up of a
new proposed Parks and Recreation Guide.
Mr. Post and Mr. Moore provided written and verbal information regarding the
budget for publication and mailing costs,
The consensus of the Councilmembers was that they were supportive of the new
format and publication schedule, but wanted to incorporate this change with the
City's logo update, new City Hall signage, and upcoming Fiftieth Anniversary
celebration materials.
Staff was directed to provide presentations of proposed logos at the next City
Council Worksession, scheduled for June 19, 2000,
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ARDEN HILLS CITY COUNCIL WORKSESSION - MAY 15,2000
DRAFT
COUNTY ROAD I IMPROVEMENT DISCUSSION
Public Works Director Stafford presented an update to the City Council on his
recent attendance at a Ramsey County Pre-Construction meeting regarding
County Road I in Shoreview, Mr. Stafford stated that the City's Consulting
Engineer, Greg Brown ofBRW; City Administrator Lynch and himself had
reviewed and provided written commentary on the plans presented by Ramsey
County, Staff recommendations included widening the Rice Creek bridge on the
south side to accommodate a pedestrian crossing; and also for inclusion of a
pedestrian tunnel under County Road 1. According to final plans presented at the
Pre-Construction meeting, neither of the requests was included in the final design,
due to lack of right-of-way and funding shortages,
City Administrator Lynch was directed to contact Ramsey County Commissioner,
Tony Bennett, and Mayor Probst intimated he would contact Shoreview Mayor,
Sandy Martin,
BUILDING OUALITY COMMUNITIES DISCUSSION
City Administrator Lynch sought Council comment and interest in the League of
Minnesota Cities (LMC) 2000 annual conference theme, "Building Quality
Communities,"
It was the consensus of the City Council that time and staffing constraints would
not be conducive to our participation this promotion,
CITY COUNCILIDEPARTMENT HEAD RETREAT. OUARTERLY
BENCHMARK DISCUSSION
City Administrator Lynch initiated discussion on the City Council's request from
their annual City Council/Department Head Retreat for a quarterly review of the
Council's proposed annual goals, Mr. Lynch stated his concerns that the
philosophy statement created and refined over the last several years by the City
Council, may not fully present the Council's intent in providing an actual
statement of goals for the staff and City,
Mr, Lynch stated that staff, on a Department Head level, had been discussing the
philosophy statement and how it affected our daily decision-making, workload
and public relations,
Staff was directed to place the topic on the May 30, 2000 regular City Council
Agenda under Administrator Comments to pursue further discussion,
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ARDEN HILLS CITY COUNCIL WORKSESSION - MAY 15, 2000
DRAFT
MISCELLANEOUS DEPARTMENT REPORTS
e
Public Works Department
Public Works Director Stafford reported that Forest Lake Contracting was
continuing work on final punch list items for the West Round Lake Road, Phase I
construction, as well as Lametti and Sons for Gateway Boulevard construction,
Mr. Stafford requested Council direction on use of a higher-grade sealcoating
material, as the City Engineer and staff were identifYing streets for this year's
project.
Staff was directed to maintain the budgeted amount for this project, and to scale
back the project, as required, to remain within the budgeted amount, using the
higher-grade material.
Parks and Recreation Department
Parks and Recreation Director Moore reminded Councilmembers and staff of the
upcoming Adopt-a-Flower-Garden planting scheduled for Saturday, May 20th,
Staffwas directed to provide information to the City's Communications
Committee to include recognition of McGuire's/Holiday Inn and Arden Hills
Nursery for their donations and participation in this program,
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Mr, Moore further reported that he and Mr. Lynch would be meeting with
Ramsey County Sheriffs Department representatives to discuss ongoing crime
issues at the City's parks,
Finance Department
City Treasurer Post advised Councilmembers that the arbitrator for the City and
Mr. and Mrs, Indykiewicz had still not provided a ruling, originally scheduled for
May}st,
Mr, Post also commented on pending litigation issues regarding a Keithson Pond
abutting property owner.
CITY ADMINISTRATOR COMMENTS
City Administrator Lynch updated the Council regarding work to-date on the
Twin Cities Army Ammunition Plant (TCAAP) City Hall site related to the Work
Plan approved by the Environmental Pollution Agency (EP A); status of soil
samples collected; completion of the Environmental Base Study (EBS) by Mr,
Nimmer ofImpact Planning; and a potential Worker's Compensation litigation by _
a former employee, ..
ARDEN HILLS CITY COUNCIL WORKSESSION - MAY 15, 2000
DRAFT
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COUNCIL COMMENTS
Bev Anlikowski
Councilmember Aplikowski reported on the upcoming City Events Task Force
meeting,
Grel!l! Larson
Councilmember Larson reported on the Water Quality Task Force
recommendations being prepared for Council consideration and their completion
of goals and mission; and the upcoming Ingerson Road Review Group meeting,
Lois Rem
Councilmember Rem reported on the newly formed Website Task Force
meetings; and other meetings of note,
David Grant
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Councilmember Grant advised that he would be unable to attend the upcoming
Ingerson Road Review Group meeting, Mayor Probst would plan to attend in his
place,
Mavor Probst
Mayor Probst led further discussion on the Ingerson Road Review Group
procedures and the need for the group to stay focused and complete their charge;
and Josephine East LL
Staff was directed to contact a commercial business owner regarding the City's
existing sign ordinance for temporary signage in the City, and report the outcome
of the conversation to Mayor Probst for further follow-up as needed,
ADJOURN
MOTION: Councilmember Grant moved and Councilmember Rem seconded
a motion to adjourn the meeting at 9:28 p,m, The motion carried unanimously (5-
0),
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
May 26, 2000
TO:
Joe Lynch, City Administrator
@)
FROM:
Terrance R. Post, City Accountant
SUBJECT:
Ramsey County BRA Joint Cooperation Agreement (Second
Amendment)
Backl!:round
Since 1985, the City of Arden Hills has signed cooperation agreements with Ramsey County that
have assisted the County's funding allocation and eligibility as an Entitlement Urban County,
Reauest
Ramsey County has requested the City of Arden Hills to renew its commitment to this federal
program by executing a Joint Cooperation Agreement with Ramsey County for the three-year
period from July I, 2000 to June 30, 2003,
Recommendation
Staff recommends that the City Council adopted Resolution No, 00-21 entitled, "Resolution
Adopting Policy Statement Related to Ramsey County Housing and Redevelopment Authority
(HRA) Joint Cooperation Agreement," at its May 30, 2000 meeting under the Consent Agenda,
Staff further recommends that the Arden Hills City Council, at its May 30, 2000 meeting,
authorize the execution of the "Second Amendment to Ramsey County Housing and
Redevelopment Authority Joint Cooperation Agreement" under the Consent Agenda,
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CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
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RESOLUTION NO. 00-21
RESOLUTION ADOPTING POLICY STATEMENT
RELATED TO
RAMSEY COUNTY HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
JOINT COOPERATION AGREEMENT
Whereas, the City of Arden Hills has adopted and enforces its policy prohibiting the use of
excessive force by law enforcement agencies within its jurisdiction against any individuals
engaged in non-violent civil rights demonstrations; and
. Whereas, the City of Arden Hills has adopted and enforces a policy of enforcing applicable
State and local laws against physically barring entrance to or exit from a facility or location that
is the subject of such non-violent civil rights demonstrations within jurisdictions,
THEREFORE, BE IT RESOLVED, that the City of Arden has hereby adopted and enforces
the above-referenced policies,
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS e
THIS 30th DAY OF MAY, 2000.
DENNIS PROBST, MAYOR
ATTEST:
JOSEPH p, LYNCH, CITY ADMINISTRATOR
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SECOND AMENDMENT
TO RAMSEY COUNTY HOUSING AND REDEVELOPMENT AUTHORIT'flECE1Vt::D
JOINT COOPERATION AGREEMEMNT
MAY 0 8 2000
CITY "v;:: {)pr',t~~1 LJ1'LL"
I 1.',_,1,-,)\1 Jj (.1
The Joint Cooperation Agreement between the County of Ramsey and
("MUNICIPALITY") commencing August 31,1991,
and the First Amendment to that Agreement, effective July I, 1997 , (collectively
"AGREEMENT") is further amended as follows:
I.. The effective date of this Second Amendment is July I, 2000,
2, The AGREEMENT is amended by the addition of the following language:
A. By executing this AGREEMENT the MUNICIPALITY understands that it:
I , May not apply for grants from appropriations under the Small Cities
or State Community Development Block Grant (CDBG) Programs
for fiscal years during the period in which it participates in the
AUTHORITY's CDBG program; and
2,
May participate in a Home Investment Partnership Act (HOME)
Program only through the AUTHORITY, Thus, even ifthe
AUTHORITY does not receive a HOME formula allocation, the
MUNICIPALITY cannot form a HOME consortium with other local
govemments,
B, Both the AUTHORITY and MUNICIPALITY are obliged to take all
actions necessary to assure compliance with the AUTHORITY's
certification required by section I 04(b) of Title I of the Housing and
Community Development Act of 1974, as amended, including Title VI of
the Civil Rights Act of 1964, the Fair Housing Act, section 109 of Title I of
the Housing and Community Development Act of 1974, and other
applicable laws. The AUTHORITY is prohibited from funding for
activities, in or in support of, any cooperating unit of general local
govemment that does not affirmatively further fair housing within its own
jurisdiction or that impedes its actions to comply with its fair housing
certification, This provision is required because noncompliance by the
MUNICIPALITY may constitute noncompliance by the AUTHORITY
which can, in turn, provide cause for funding sanctions or other remedial
actions by the Department
C. The MUNICIPALITY has adopted and is enforcing:
1.
A policy prohibiting the use of excessive force by law enforcement
agencies within its jurisdiction against any individuals engaged in
non-violent civil rights demonstrations; and
.
2,
A policy of enforcing applicable State and local laws against
physically barring entrance to or exit from a facility or location
which is the subject of such non-violent civil rights demonstrations
within jurisdictions,
3, Except as expressly modified herein, the AGREEMENT remains in
full force and effect.
RAMSEY COUNTY HOUSING AND
REDEVELOPMENT AUTHORITY
MUNICIPALITY
By:
By:
Paul Kirkwold
Ramsey County Manager
Its:
Dated:
Dated:
RECOMMENDED FOR APPROVAL
APPROVED AS TO FORM
Judy A. Karon, Director
Community and Economic Development
Harry D, McPeak
Assistant Ramsey County Attorney
This Document Drafted By:
Office of the Ramsey County Attorney
St. Paul, Minnesota
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CITY OF ARDEN HILLS
MEMORANDUM
DATE: May 24, 2000
TO: Joe Lynch, City Administrator
FROM: Dwayne Stafford, Public Works Director )S
SUBJECT: New City Maintenance Facility
Backl!round
The Arden Hills City Council at its June 12, 1999, meeting authorized TKPA, Engineers,
Architects, & Planners, to provide a Maintenance Facility, Space Needs Study to the City
at a cost not to exceed $8500, This study was received and reviewed with Council, Staff
and TKPA Engineer, Dean Johnson at their March 20, 2000, Council Work Session,
That study was based on a stand-alone facility totaling 30,000 square feet on 6 \I, acres,
with an estimated cost of$3.6 million, This figure included $1 million for site
development,
Recommendation
Staff recommends Council officially accept the City of Arden Hills Maintenance Facility
Space Needs Study provided by TKPA. Staff can then continue discussions with
Ramsey County on the possibility of a joint Maintenance Facility, using the Space Needs
Study as a guideline,
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
May 24, 2000
TO:
Joe Lynch, City Administrator
Dwayne Stafford, Public Works Director Ys-
SUBJECT: Year 2000 Seal Coating Project
FROM:
Backl!round
The Arden Hills City Council had decided at earlier meetings to undertake street
reconstruction projects every other year, verses annually, as was the case, This would
allow the City to take on larger projects, and hopefully attract more bidders, resulting in
potential cost savings, In the years between reconstruction projects, sealcoating and
overlay work would be done, The City had budgeted $30,000 per year for sealcoating,
which would amount to $60,000 every other year,
.
Work Session Discussions
At the May 15th Council Work Session, the Public Works Director asked for Council to
consider the use of Dresser Trap Rock as the sealcoating aggregate in lieu of the
traditional pea rock type aggregate, The Director explained that neighboring cities have
found the Dresser aggregate to last longer and it has a better, more uniform appearance,
Council instructed Public Works to try the Dresser aggregate, but keep costs as close to
budget as possible, ($60,000)
Streets Identified for Year 2000 Sealcoatinl!
The Arden Hills City Engineer and Public Works Director have identified the following
streets for sealcoating in 2000:
.
Prior Avenue
Jerrold Avenue
Edgewater Avenue
Glenpaul Avenue
Stowe Avenue
Sandeen Road
Beckman Avenue
Oak Avenue
Pascal Avenue
Arden Oaks Drive
Arden Oaks Court
Gateway Boulevard
Gateway Court
Year 2000 Sealcoating Project Memo
Page Two
May 23, 2000
Costs
Costs for the identified streets to be sealcoated using the Dresser aggregate are estimated to be
$65,000, City workers will sweep up excess aggregate to reduce costs, thereby meeting the
objective of sealcoating the streets identified for $60,000 as budgeted,
Recommendation
The Public Works Director recommends Council authorization for the City Engineer to proceed
with specifications and advertising for bids for seal coating those streets identified with the
Dresser aggregate,
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BRW
A DAMES &.-MOOREGROl"ipCoMPANY
MEMORANDUM
BRW
Thresher Square
700 Third Street South
Minneapolis, MN 55415
Phone: (612) 370-0700
Fax: (612) 370-1378
To:
Dwayne Stafford!
Arden Hills
Copy: Linda Swanson
File: 379510130101
From: Greg Brown
Date: May 19, 2000
Subject: Ingerson Neighborhood Traffic Test
At the May 18,2000 Ingerson Neighborhood Task Force Meeting, the idea of perlorming a field
test to measure the impact of closing the segment of Hamline A venue between Tiller Lane and
Ingerson Road was discussed, The following is a proposed outline of the test:
Install vehicle counting tubes across Ingerson Rd, between Dunlap 5t, and Hamline Ave,
(BRW),
Install vehicle counting tubes across Dunlap St. between Tiller Lane and Ingerson Road (BRW),
Record traffic volumes over a seven day period to determine the existing traffic counts on the
two streets, (BRW),
Install Road Closed barricades across Hamline Ave, at Ingerson Road and Tiller Lane (City)
Record traffic volumes over a fourteen day period to determine the change in traffic counts as a
result of the closure of Hamline A venue between Ingerson and Tiller Lane, (BRW),
Prepare a informational flyer for residents (BRW - draft, CITY - mail)
Prepare a summary/exhibit of test results and present to the Task Force (BRW),
The counting tubes will not measure vehicle speeds, however a speed test could be
accomplished if the Council requests,
Theproposed test is estimated to cost approximately $1,000,00,
The test should begin June 6, 2000 and end June 26, 2000,
Please forward this request to the Council for approval.
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
May 25, 2000
TO:
Mayor and City Council
for ~ L ~ @)
FROM:
Joe Lynch, City Administrator
SUBJECT: Precinct No.4 - Change of Location
Backl!:round
Over the last few weeks, staff has been in contact with the Department of Defense (DoD);
Secretary of State Kiffmeyer; Ramsey County Elections Department; and other agencies
regarding a recent change in interpretation from the DoD regarding public use of Army facilities
for political purposes, According to the Directive, use of facilities not only affects prohibition of
partisan politics, but addresses all political activities, including elections, Unfortunately, the
City of Arden Hills is one of several communities affected by this directive,
The City has been using the Army Reserve Center (ARC) at the intersection of Lexington
A venue and Highway 96 for its Precinct No, 4 for the last few years since it was built in, as per
the Memorandum of Agreement (MOA) between the United States Army Reserve and the City
of Arden Hills, dated October 30,1995, This MOU was meant to serve as a temporary
(approximately five year) understanding between the parties, until an Outgrant or License is
prepared by the U,S, Army outlining the proposed public uses of the facility,
PrimarY Issues to Consider
Due to notification requirements dictated by State Statute (Minnesota Election Laws), the City
Council is required to take action, by resolution, in order to provide mailed nonforwardable
notice to all households within Precinct No, 4, regarding the change of polling place,
Given the limited facilities available that meet the Americans with Disabilities Act (ADA) and
other logistics, and with the new City Hall not being available for use, staff considered
contacting St. Katherine's Ukrainian Orthodox Church; North Heights Lutheran Church; a
portion of the vacant Shoreview Mall (former location of Jubilee Foods); and the City's
maintenance facility, Staff determined that North Heights would prove to be the most amenable
for use as a polling place,
In conversations with North Heights Lutheran Church, staff was able to confirm their willingness
to allow the City to use their facilities for a polling place,
Memorandum, Precinct No: 4 - Change of Location
Page Two
May 25, 2000
Imoact on Bnde:et
While we have had limited contact with North Heights Lutheran Church, other than confirming
our use of their facilities for the September Primary and General Election, the City is not
anticipating any rental requests being made by North Heights,
There will be a cost for printing the notice, obtaining the mailing labels from the Secretary of
State's Office, mailing the post card notification, and staff time involved, Future costs may
include a Press Release and map to local media sources,
This effort will be duplicated once the new City Hall is constructed, with Precinct No, 4 intended
for using the City Hall facility as a polling place,
Recommendation
Staff recommends that the City Council adopt Res, No, 00-22 entitled, "Resolution in the Matter
of Designation of and Relocation of Election Precinct No, 4 for the City of Arden Hills,"
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CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 00-22
RESOLUTION IN THE MATTER OF
DESIGNATION OF AND RELOCATION OF ELECTION PRECINCT NO.4
FOR THE CITY OF ARDEN HILLS
WHEREAS, the Department of Defense (DoDO has informed the City of Arden Hills that the
Army Reserve Center (ARC) is no longer available for use as an election precinct for the City's
2000 Primary and General Elections; and
WHEREAS, the Primary Election is Tuesday, September 12, 2000; and the General Election is
Tuesday, November 7, 2000; and
WHEREAS, the City of Arden Hills has contacted the North Heights Lutheran Church, 1700
West Highway 96 for use of their facilities as a polling place, and Church officials have agreed
to the City's use of the facility for September 12,2000 and November 7,2000;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills,
Minnesota that:
The North Heights Lutheran Church, 1700 West Highway 96, is hereby designated to
serve those residents residing within the boundaries of Precinct No, 4 as a polling place,
replacing the former polling place located at the Army Reserve Center, 4655 North
Lexington,
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 30th DAY OF MAY, 2000.
ATTEST:
DENNIS PROBST, MAYOR
JOSEPH p, LYNCH, CITY ADMINISTRATOR
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CITY OF ARDEN HILLS
4364 WEST ROUND LAKE ROAD
ARDEN HILLS, MN 55112-5794
May 10, 2000
Via Facsimile
Mr, Andrew Siff, Managing Counsel
Senate Rules Committee
Washington, D,C,
RE: DoD Prohibition Against Use of Army Reserve Facilities in Support of
Election Activities
Dear Mr, Siff:
This letter is being written to document City of Arden Hills concerns with the Department
of Defense (DoD) directive to no longer use DoD facilities for polling or voting sites,
The League of Minnesota Cities (LMC), in support of the Election Center, encouraged the
City to direct our comments to your attention,
How Ion!! has the Citv been usin!! the DoD facilitv?
Prior to elections in 1994, the City of Arden Hills moved the location of voting Precinct
No, 4 from the City's former City Hall site at 1450 West Highway 96 to the new Army
Reserve Center (USARC) at 4655 North Lexington Avenue, As a footnote, the former
City Hall has been razed and the City Hall is in temporary leased facilities,
What is the Armv Reserve Center?
The facility is a DoD multi-building complex with an office/training building and two
other vehicle maintenance garages, The City has only utilized the office building
classrooms for voting purposes, There is not a secured perimeter around the site, and it
has good general public access from both Lexington Avenue and Highway 96,
When was the Citv notified that the Armv Reserve Center could not be used for
2000 Elections?
USARC Facility Management Specialist, Ron Canavan, approximately sixty (60) days
ago verbally advised Arden Hills City Administrator, Joe Lynch, of this directive, Mr,
Lynch requested documentation from Mr. Canavan supporting this DoD position, On
May 4, 2000, documents from the Commander, U,S, Army Reserve Command, at Fort
McPherson, were received that outlined the DoD position. These documents were only
supplied after several additional attempts by our staff to obtain clarification of this
directive,
PHONE: (651) 633.5676 . FAX (651) 633-7839
Mr. Andrew Siff, Managing Counsel, Senate Rules Committee
Page Two, May 10,2000
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What Problems will be created bv the Directive?
First and foremost, a backup site must be identified within Precinct No, 4, Based upon a
review of this area, the only public facility is the City's Public Works maintenance
garage, Assuming that this was an acceptable alternate, the second problem would be the
timing of informing, advertising and educating Precinct No, 4 registered voters of the
voting location change prior to the September State Primary and general elections, In
fact, registered voters must be notified by June 14,2000 of the precinct location, Based
upon the November 5, 1998 general election results, there were 2,203 total registered
voters in this precinct, Using an average unit mailing piece cost of$3,50, the minimum
total cost of this effort would be approximately $7,710, Obviously, this was not a 2000
budgeted expenditure of the General Fund,
Conclusions/Observations
While there is no question that DoD has every right to dictate uses within their facilities,
we believe that the haste to which this directive is apparently being implemented and the
inability to adequately plan for this event has left our City literally scrambling to comply
with voting statutes relative to the September Primary.
We believe that a more reasonable solution would be to exempt current DoD facilities that
are being used for voting or polling purposes, and develop a transition plan to prohibit .
such uses at these facilities by 2002 or 2004,
Finally, the City of Arden Hills retroceded this federal property into the City's police and
fire protection service areas in return for the USARC being available for various public
purpose needs (i,e" recreation classes, public information meetings, senior groups, etc,),
This relationship is represented in a Memorandum of Understanding (MOU) between the
DoD and the City of Arden Hills, While we believe the relationship has benefited both
parties, the DoD directive currently under discussion certainly does not meet the spirit of
the MOU,
Your assistance in representing the City of Arden Hills' position in requesting a 2000
election exemption from the DoD directive prohibiting this use would be most
appreciated, If you have any additional information requests, please communicate them
to us,
Sinc~, I< 1il
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Terrance R. Post .
City Treasurer
cc:
Joe Lynch, City Administrator
Ann Higgins, LMC
Ron Canavan, USARC
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M=h 8, 2000
March S, 2000
The Honorable. Willi"", Cohen
Secretl\r1i llf DcfellSe
Department of ~fc:n.sc
! 000 Defensc penlllgon
Washington, D.<O. 20301-1000
Mr, Secrt:lll1)':
The Dlcction Center is a national nllllprotit organiZ'dlion workinA with Ille lIOVcmlnelll o(!jciMs who
;10 voter rcgistration and dedi.o1\3 adrninlstr~lion at the township, city, eoQtltY ani! state levels, We
are nonpnrtisarr stuluonpolitical _' ,,'" work is with the 8,000 election, jurisdictions in the n.s. who
conduct Ilofficial" elections-
We have been contaclx:d by ootlle of o"r memberS beMIC'" of a OOD dired,ive from your office whieh
informs miJittrry and reserVe IJerSOnne1 tbat the hose or reserve f"cilitie:s are not to be "...d for partisan
p',lilica1 ellEllpallll1" or candidates and, more specifically, that they are not 111 bc uscxl for poUuIg ""
voting sites,
Nalional uUllIC and u,ilittrry base eommanders have interprelx:d that to roe~n lbat offloial voter
registration Dr elections eamwl "OW be held on noD faeilities, I .iucerely doubt thai yllu, as
S"",rctar)' of Defense and a. ronn'" u.s. l'lel1ator. Intended 1he meaning ofwhal was senl out under
your name, bOIl that is the inte,rpletation thaI ha!; l~.en djrected [0 miJiwy pel'3onnel or dvilian
p""'"IU1el in oharge o[nOD facilities, In some ellSes OUl' 10c.1 jurisdictions have been using DOD
facilities for >I., long a:J they ha'" hecn open "- OVP.T man.y decades,
A DOD directive iSs"",] "" DTu 1717317. in December ofl999listcd as from SECDm' washinalL1l1
DClOASD.PAIDLrll Ii,ts under ,,"bscction E and more specifically, E (1) thaHaciUtie. an: not to be
used for polling or e.\e<::ti"us sites be<:ausc (hey may be interpn:led as violation ",f Olle of s~eraI
.wu.tory proY;,;OI1S (npparendy 81wCLning partlcipalion in partisan polil.ics),
While we awlnud the in'e"l to l'rolecl the I.:lIlparDSllG nature (i r ~overnmenl taelli[i.,,, and personnel,
the cffect is to nlake it more difficult for milit~ and llonmilitary citizens l(, partioipate in llu:
democratic process, It removes fll(lilities wbic11 would encourage your own personnel fro111
participation as ",en as citizens in cumrnunities where Ihe lUilitllry faciliti.. are an inte!';fal part "f
their cOlUmunity w:'~ may wdl be the only Jluulic facilities avaUablc for aU cilizeD;'" In an.".a of great
concCfD obout Flrc1patlon ,n the demucratio prooe~s, do we rcally WlIIlt to .m~ it more difficult for
voterS to "..rc,sc their righlln participate?
Tllis is a well intenuM hut severely mj.~uided answer dnoa"'cd 1IP by someone who i5 overly zealul1"
in their appmach to institutioD>ll .CY An on potenti.l partisun oamp.i~ll abuses,l do not, fOft' a minute,
bd ieve that you persll"a.Ily SlOW and issu..l tbis dite~tive; be<:lt.USC yOll would have immedinlely
understOod il' implications fUI dcmOCtllCY and the impact on your own per5Olllle1 ilJld the
1;U1l1mllflities in wbich the DOll has flldlille", .
Con we get lh;s sp""jfio inslIUCliLlh to the military al1ll reservist eomm,aru.l"'" ~ncled? It .ervc::s no
re.J purpose in prote<'.tin ~ the military and ULle" severe daxnlllle IJ, \hQ service of democ,racy.
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hlll':/ /www.votener,orglSecr_Dclilnce3J,000,\ltml
05/0912000
2'd
53111J NW ~o 3n~31 Wd00:h0.
v 00, 50 Al:lW
, March 15, "UUU
...~t::LmL..
I have forwarded a oOPY of this lcttcrto the White House Iltld to the V.S, Senate and U, S, House to
inform them of the potential for serious disruptions to the eleclio"" prucess this y"'" becau.. ill !hi.
misguided direetiv<:.
We would welcome your personal attention to 1:I1iS problem and seek an immediate recision of the
Jilt:cli.o, Tt is having a major impact on our 10(;/l1 ollicials having th<: ability to conduct elections in
facilities which.,.. convenient to the voters and where they have voted for many yearn.
Carl we have lill illlHledlate response plcasc:?
Sincerely,
R, n"ull Lewis
Executive Director
Ce.: The Whilo Rou""
V,S, Sennte: Rules Committe.; Armed Services Committee, Leadership Committees
u.s. Honse: HOllse .Al~UJ,inj~lr~ti[.m.; Ann~1 ~il~N; r ,~1CTNhir CClmmil1crs
Federal Voting Assistance Pro gmm
Federal Election Commission, Offic. ufElecliun AdministralWn
http://www.\lultueLucglS,,'''r_O.r.nce3_2000.html
E'd
OSI09f2000
S3IiIJ NW ~o 3n~~31 Wd00:v0 00. 60 A~W
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May 9 '00 10:08
P.02/03
Sec. af State Elect. Fax:6512969073
~aty Kiffineyer
MINNESOTA SECRETARY OF STATE
Margh 14, 2000
S ena.tot Rod. G1amlI
251 Dirksel1 Senate Office Building
Washington, DC 20510
Dear Selllltor Grams:
.
1 am writing to alert you to a recent action by the Departlnent of Defense that will prevent
the use ofmiliwy base and reserve facilities as pollillg sites for elections, I ask fot yoUX'
assistance in urgittg Secret8ry of Defense wUIiaID Cohen to resclnd this directive,
A DOD directive captioned. "DTG 171731Z", issued. by Secretary Cohen's offiee in
December 1999 contains a provision that prob1'bits the use of bases and reserve facilities
as polling sites or voting places (Subdivision E(l)), This acUon appea:rs to have been
taken to prevent the use of such sites for partillan campaigning, a concern that 1
understand and sbaTe, However. those issuing this directive were apparently unaware that
for several decades local jurisdictions have been using lD1UtaIY bases and reserve
facilities as polling places AS a result, many voters, including lllilitaIY personnel, will be
inconvenienced at best, and detetred trom voting at worst, due to the loss of these
accessible traditional polling places..
I therefOre urge you to contact SecretlU')' Cohen to urge that subdivision E (1) of tbjs
directive be rescinded iInmedlately, so that this long-standing use of military facilitit!S as
sites for nonparti= official Election Day a.c:tivity can continue. I fell! certain that when
Secretary Cohen is 1UIly informed regarding this matter, this well-intentioned, but
misguided policy will be overtumed, Pl~se, advise IDe of Secretary Cohen's response,
Sincerely,
CJft~ )(~
Mary KiffiueYer
Secret.aty of Sta.te
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c(;: tJ. S Senate Rules Committee; Armed. Services Committee; Leadership Committee
V,S. House: House ,Administration; Armed SefVices; Leadership CoUlmittCC
Federal Voting ASsistance Program
Fedeta! Election Commission, Office of Election Administration
* 180 Stete Office 8uildinR *' 100 Cgn,NM,gn Avenue * Sf. Paul. MN 5,~1.~".' ?QQ '" 1",11 ?o...."on' -, <-.. <<<" ...,.,. M"'"
j?'d
S3IiIJ NW ~9 3n~~3l Wd10:j?0 00. 60 ^~W
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AFRC-ENP (DAAR-EN/3 May 99) (405-80a) 1st End Mr, Hessl(404) 464-8747
SUBJECT: DoD Prohibition Against the Use of Army Reserve Facilities in Support of Election .
Activities
Commander, U.S, Army Reserve Command, 1401 DesWer Street SW, Fort McPherson, GA
30330-2000 18 Aug 99
FOR
CDRs, RSCs, ATTN: Engineer
CDRs , USAR Installations, ATTN: Engineer
1. Disseminate this policy to facility managers at the lowest level with a copy of the enclosed
message,
2. Department of Defense Policy prohibits the use of military installations for any activity that
could be construed as political in nature. Regional Support Commanders and Reserve Installation
Commanders should review previous election year outgrants to find any prohibited use. NotifY
all previous users or current requesters that USAR facilities will no longer be available for use.
2. If you have questions regarding outgrants, contact Mr, Robert Hess, (404) 464-8747, DSN
367-8747, (800) 359-8483 X 1-464-8747,
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FOR THE COMMANDER:
Encl
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a~-If 000.
(7AMESH, ALLEN
Colonel, GS
Deputy Chief of Staff, Engineer
RECEIVED
MAY 0 4 2000
CITY OF jl,RDEi\1 HILLS
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DEPARTMENT OF THE ARMY
OFFICE OF THE CHIEF, ARMY RESERVE
WASHINGTON, DC 20310-2400
RErrn !r-D
REPl. Y TO
ATTENTION OF
MAY 04 2000
DAAR-EN (405-80a)
CITY OF ARDEN HILLS
3 May 1999
MEMORANDUM FOR COMMANDER, U. S. ARMY RESERVE COMMAND, AnN:
AFRC-EN, 1401 DESHLER STREET SW., FORT MCPHERSON,
GA 30330-2000
SUB!JECT: DoD Prohibition Against the Use of Army Reserve Facilities in Support of Election
Activities
1. Reference DAAR message, OASDIPAlDPL, 27l505Z MAR 98, Subject: Public Affairs
Policy Guidance - Election year 1998 (enclosed).
e
2, Regional Support Commanders and Reserve Installation Commanders are reminded that
Department of Defense policy has for many years prohibited the use of military installations for
any activity that could be construed as political in nature. Army Reserve facilities are not to be
used as polling or voting sites, Locating polling or voting places on a military installation may
result in conduct which could inadvertently violate one or more of the following statutory
prohibitions, among others: 18 U.S.C. Sections 504, 592, 593, 596, 602, 603, 606, 607, and 608,
3. Regional Support Commanders and Reserve Installation Commanders are asked to review
any previous election year uses or current requests for election related use, Notify all previous
users or current requestors that Army Reserve facilities will no longer be available for use.
Notification should be as soon as possible to enable arrangement of alternative sites. Please
ensure that facility managers to the lowest level are familiar with the restrictions included in the
enclosed message,
4. The OCAR responsible official for the outgranting of Army Reserve facilities is Ms. Jeanne
Herman, (703) 601-3423, DSN 329-3423, email hennan(<i)ocar,army,pen~on,miL Please contact her
for more detailed information.
Encl
~LMLY
Brigadier General, USA
Deputy Chief, Army Reserve
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CITY OF ARDEN HILLS
ARDEN HILLS, MINNESOTA
ANNUAL FINANCIAL REPORT
YEAR ENDED
DECEMBER 31, 1999
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CITY OF ARDEN HILLS, MINNESOTA
TABLE OF CONTENTS
DECEMBER 3 I, 1999
Page No,
I. INTRODUCTORY SECTION
Elected and Appointed Officials
1
II. FINANCIAL SECTION
Independent Auditor's Report
2
3-4
5-6
7-8
9
10
11-22
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23
24-27
28 - 29
30 - 31
32 - 33
34 - 35
36 - 37
38 - 39
40 -41
42 -43
44 -45
46
General Purpose Financial Statements
Combined Balance Sheet - All Fund Types and Account Groups
Combined Statement of Revenue, Expenditures and Changes in Fund Balance -
All Governmental Fund Types
Combined Statement of Revenue, Expenditures and Changes in Fund Balance -
Budget and Actual - General and Special Revenue Funds
Combined Statement of Revenue, Expenses and Changes in Retained Earnings-
All Proprietary Fund Types
Combined Statement of Cash Flows - All Proprietary Fund Types
Notes to Financial Statements
Combining and Individual Fund Statements
General Fund
Comparative Balance Sheets
Statement of Revenue, Expenditures and Changes in Fund Balance -
Budget and Actual
Special Revenue Funds
Combining Balance Sheet
Combining Statement of Revenue, Expenditures and Changes in Fund Balance (Deficit)
Debt Service Funds
Combining Balance Sheet
Combining Statement of Revenue, Expenditures and Changes in Fund Balance
Capital Projects Funds
Combining Balance Sheet
Combining Statement of Revenue, Expenditures and Changes in Fund Balance
Ente'1'rise Funds
Combining Balance Sheet
Combining Statement of Revenue, Expenses and Changes in Retained Earnings
Combining Statement of Cash Flows
Tax Capacity, Tax Levies and Tax Capacity Rates
III. OTHER REPORTS
Report on Compliance and on Internal Control Over Financial Reporting Based
on an Audit of Financial Statements Performed in Accordance with
Government Auditing Standards
Independent Auditor's Report on Legal Compliance
47 -48
49
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INTRODUCTORY SECTION
CITY OF ARDEN HILLS
ARDEN HILLS, MINNESOTA
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YEAR ENDED
DECEMBER 31, 1999
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CITY OF ARDEN HILLS, MINNESOTA
ELECTED AND APPOINTED OFFICIALS
DECEMBER 31, 1999
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ELECTED
Term of
Office Expires
December 31.
Mayor: Dennis Probst 2002
COlUlcil Members: Beverly Aplikowski 2000
David Grant 2000
Gregg Larson 2002
Lois Rem 2002
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APPOINTED
City Administrator
Joseph Lynch
Treasurer
Terrance Post
Attorney
Jerome Filla
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FINANCIAL SECTION
CITY OF ARDEN HILLS
ARDEN HILLS, MINNESOTA
YEAR ENDED
DECEMBER 31, 1999
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INDEPENDENT AUDITOR'S REPORT
Honorable Mayor and City Council
City of Arden Hills, Minnesota
We have audited the accompanying general purpose financial statements of the City of Arden Hills, Minnesota, as of and for
the year ended December 3 I, 1999 as listed in the table of contents, These general purpose fmancial statements are the
responsibility of the City of Arden Hills, Minnesota's management. Our responsibility is to express an opinion on these
general purpose fInancial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to fmancial
audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, Those standards
require we plan and perform the audit to obtain reasonable assurance about whether the fmanciaI statements are free of
material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the
general purpose financial statements, An audit also includes assessing the accounting principles used and significant
estimates made by management, as well as evaluating the overall general purpose fmancial statement presentation. We
believe that our audit provides a reasonable basis for our opinion.
In our opinion, the general purpose fmancial statements referred to above present fairly, in al1 material respects, the financial
position of the City of Arden Hills, Minnesota at December 31, 1999 and the results of its operations and cash flows of the
Proprietary Fund Type for the year then ended, in conformity with general1y accepted accounting principles,
In accordance with Government Auditing Standards, we have also issued a report dated March 31, 2000 on our consideration
of the City's internal control over fmancial reporting and our tests of its compliance with certain provisions oflaws,
regulations, contracts and grants.
Our audit was performed for the purpose offonning an opinion on the general purpose fmancial statements taken as a whole,
The combining and individual fund financial statements listed in the table of contents are presented for the purpose of
additional analysis and are not a required part of the general purpose fmancial statements of the City of Arden HilIs,
Minnesota, Such information has been subjected to the auditing procedures applied in the audit of the general purpose
fmancial statements and, in our opinion, is fairly stated in al1 material respects in relation to the general purpose fmancial
statements taken as a whole.
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March 31, 2000
Minneapolis, Minnesota
ABDO, ABDO, EICK & MEYERS, LLP
Certified Public Accountants
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GENERAL PURPOSE
FINANCIAL STATEMENTS
CITY OF ARDEN HILLS
ARDEN HILLS, MINNESOTA
YEAR ENDED
DECEMBER 31,1999
CITY OF ARDEN HILLS, MINNESOTA ,
COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUPS .'
DECEMBER 31, 1999
(With comparative totals for December 31, 1998)
Governmental Fund Types .
Special Debt I
General Revenue Service
ASSETS AND OTHER DEBITS
ASSETS
Cash and temporary investments $ 610,808 $ 1,453,098 $ 1,248,927 I
Receivables
Interest 2,002 11,311 7,091
Taxes 53,898 3,669 74 I
Accounts 278 19,616
Loans 424,781
Special assessments 2,333
Due from other funds I
Due from other governments 68,365
Inventory
Prepaid items 5,248 I
Fixed assets ~ net
OTHER DEBITS
Amount available for compensated absences
Amount available for debt service .
Amount to be provided for long-term debt
TOTA:. ASSETS AND OTHER DEBITS $ 740,599 $ 1,912,475 $ 1,258,425 ..
LIABILITIES, EQUITY AND OTHER CREDITS
LIABILITIES
Accounts and contracts payable $ 63,466 $ 87,006 $ I
Accrued salaries and compensated absences payable 22,701 3,197
Due to other funds 1,065,000
Due to other governments 6,253 18,888 I
Bonds payable
Deferred revenue 46,785 424,781 2,333
TOTAL LIABILITIES 139,205 1,598,872 2,333 .
EQUITY AND OTHER CREDITS
Investment in general fixed assets I
Contributed capital
Retained earnings
Umeserved
Fund balance I
Reserved 21,652 63,548
Umeserved
Designated 579,742 I
Undesignated 313,603 1,192,544
TOTAL EQUITY AND OTHER CREDITS 601,394 313,603 1,256,092
TOTAL LIABILITIES, EQUITY .1
AND OTHER CREDITS $ 740,599 $ 1,912,475 $ 1,258,425
See Notes to Financial Statements. I
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CITY OF ARDEN HILLS, MINNESOTA -
COMBINED STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
ALL GOVERNMENTAL FUND TYPES ..
YEAR ENDED DECEMBER 31, 1999
(With comparative totals for the year ended December 31, 1998)
Special Debt .
General Revenue Service
REVENUE -
General property taxes $ 1,947,378 $ $
Tax increments 250,311
Licenses and permits 402,105 -
Intergovernmental 339,031
Charges for services 29,460 96,347
Fines and forfeitures 30,924
Special assessments 17,815 .
Interest on investments 19,469 46,561 52,864
Miscellaneous 57,554 277,210
TOTAL REVENUE 2,825,921 670,429 70,679 .
EXPENDITURES
Current .
General government 609,402
Public safety 1,014,436
Public works 240,443
Culture and recreation 254,989 157,586 .
Economic Development 152,929
Miscellaneous 14,184
Capital outlay 81,980 2,175,591 136,99".
Debt service
Interest and other
TOTAL EXPENDITURES 2,201,250 2,500,290 136,996 .
EXCESS (DEFICIENCY) OF REVENUE OVER
EXPENDITURES 624,671 (1,829,861) (66,317) -
OTHER FINANCING SOURCES (USES)
Operating transfers in 50,000
Bond Proceeds .
Operating transfers out (598,500) (80,000)
TOTAL OTHER FINANCING SOURCES (USES) (598,500) (30,000)
EXCESS (DEFICIENCY) OF REVENUE AND .
OTHER FINANCING SOURCES OVER EXPENDITURES
AND OTHE? FINANCING USES 26,171 (1,859,861) (66,317) .
FUND BALA:\CE, JANUARY 1 575,223 2,173,464 1,322,409
FUND BALANCE, DECEMBER 31 $ 601,394 $ 313,603 $ 1,256,092 I
See Notes to Financial Statements. .-
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Capita! (Memorandum Only)
Projects 1999 1998
I $ 198 $ 1,947,576 $ 1,854,986
250,311 109,944
I 402,105 358,918
339,031 538,322
125,807 133,072
30,924 32,096
I 191,285 209,100 398,761
305,077 423,971 710,940
487 335,251 319,595
I 497,047 4,064,076 4,456,634
I 609,402 609,636
1,014,436 964,759
I 240,443 397,235
412,575 432,522
152,929 255,408
84,856 99,040 109,678
I. 108,679 2,366,250 1,977,712
136,996 83,293
I 193,535 5,032,071 4,830,243
I 303,512 (967,995) (373,609)
707,028 757,028 478,872
I 3,100,000
(678,500) (404,750)
I 707,028 78,528 3,174,122
I 1,010,540 (889,467) 2,800,513
8,210,982 12,282,078 9,481,565
I $ 9,221,522 $ 11,392,611 S 12,282,078
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CITY OF ARDEN HILLS, MINNESOTA -
COMBINED STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL .-
GENERAL AND SPECIAL REVENUE FUND TYPES
YEAR ENDED DECEMBER 31, 1999
General I
Variance -
Favorable -
Budget Actual (Unfavorable )
REVENUE
Property taxes $ 1,880,000 $ 1,947,378 $ 67,378
Tax increments -
Licenses and permits 213,540 402, I 05 188,565
Intergovernmental 327,249 339,031 11,782
Charges for services 28,650 29,460 810 I
Fines and forfeitures 29,000 30,924 ],924
Interest on investments 20,000 19,469 (531)
Miscellaneous 42,375 57,554 15,179 I
TOTAL REVENUE 2,540,814 2,825,921 285,107
EXPENDITURES I
Current
General governrnent 611,231 609,402 1,829
Public safety 1,028,673 1,014,436 14,237 -
Public works 378,630 240,443 138,187
Culture and recreation 252,565 254,989 (2,424)
Economic Development ~.-
Miscellaneous
Capital outlay 86,811 81,980 4,831
TOTAL EXPENDITURES 2,357,910 2,201,250 156,660 -
EXCESS (DEFICiENCY) OF REVENUE -
OVER EXPENDITURES 182,904 624,671 441,767
OTHER FINANCING SOURCES (USES) -
Operating transfers in 2,200 (2,200)
Operating transfers out (182,550) (598,500) (415,950)
TOTAL OTHER FINANCING SOURCES (USES) (180,350) (598,500) (418,150) I
EXCESS (DEFICIENCY) OF REVENUE
AND OTHER FINANCING SOURCES OVER -
EXPENDITURES AND OTHER FINANCING USES $ 2,554 26,171 $ 23,617
FUND BALANCE, JANUARY 1 575,223 I
FUND BALANCE, DECEMBER 31 $ 601,394
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I Special Revenue
Variance -
I Favorable
Budget Actual (Unfavorable )
I $ $ $
83,500 250,311 166,81 I
I 950,000 (950,000)
104,400 96,347 (8,053)
I 56,400 46,561 (9,839)
205,363 277,210 71,847
1,399,663 670,429 (729,234 )
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187,940 152,929 35,OII
466,620 14,184 452,436
2,288,950 2,175,591 113,359
I 3,105,240 2,500,290 604,950
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I 416,330 50,000 (366,330)
(379,228) (80,000) 299,228
I 37,102 (30,000) (67,102)
I $ (1,668,475) (1,859,861) $ (191,386)
I 2,173,464
$ 313,603
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CITY OF ARDEN HILLS, MINNESOTA
COMBINED STATEMENT OF REVENUE, EXPENSES AND CHANGES IN RETAINED EARNINGS
ALL PROPRIETARY FUND TYPES
YEAR ENDED DECEMBER 31, 1999
OPERATING REVENUE
Charges for services
Pennit fees
Recycling grant
Miscellaneous
SAC administrative fee
Enterprise
$
2,239,183
5,853
19,490
39,957
74,550
TOTAL OPERATING REVENUE
2,379,033
OPERATING EXPENSES
Personal services
Supplies
Other services and charges
Insurance
Utilities
Purchased services
Purchased water
Recycling charges
Sewer charges
Depreciation
331,752
90,443
257,232
39,238
28,215
19,416
603,956
56,693
491,079
176,856
TOTAL OPERATING EXPENSES
2,094,880
OPERATING INCOME
284,153
NONOPERATING INCOME
Interest on investments
101,215
NET INCOME BEFORE OPERATING TRANSFERS
385,368
OPERATING TRANSFERS OUT
(78,528)
NET INCOME
306,840
CREDIT ARISING FROM REDISTRIBUTION OF DEPRECIATION
ON CONTRIBUTED ASSETS
106,011
RETAINED EARNINGS, JANUARY I
3,278,885
RETAINED EARNINGS, DECEMBER 31
$
3,691,736
See Notes to Financial Statements.
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CITY OF ARDEN HILLS, MINNESOTA
COMBINED STATEMENT OF CASH FLOWS
ALL PROPRIETARY FUND TYPES
YEAR ENDED DECEMBER 31, 1999
CASH FLOWS FROM OPERATING ACTIVITIES
Operating income
Adjustmeots to reconcile operating income to net cash
provided by operating activities:
Depreciation
(Increase) decrease in assets:
Accounts receivable
Special assessments receivable
Due from other governments
Inventory
Increase (decrease) in liabilities:
Accounts payable
Accrued salaries
Accrued interest payable
Customer deposits payable
Enterprise
$ 284,153
176,856
(6,782)
(1,234)
(10,718)
9,644
8,287
33,849
807
494,862
(78,528)
(258,684)
100,441
258,091
/
2,416,745
$ 2,674,836
$
NET CASH PROVIDED BY OPERATING ACTIVITIES
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES
Operating transfers to other funds
CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES
Acquisition of fixed assets
CASH FLOWS FROM INVESTING ACTIVITIES
Interest on investments
NET INCREASE IN CASH AND CASH EQUIVALENTS
CASH AND CASH EQUIVALENTS, JANUARY 1
CASH AND CASH EQUIVALENTS, DECEMBER 31
SCHEDULE OF NONCASH CAPITAL ACTIVITIES
Fixed asset acquired by donation from other funds
See Notes to Financial Statements.
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CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FmANCIAL STATEMENTS
DECEMBER 31, 1999
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
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A.
Reporting Entity
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Note 1:
The City of Arden Hills operates under the "Optional Plan A" form of government as defmed in the State of
Minnesota Stamtes, Under this plan, the government of the City is directed by a Council composed of an elected
Mayor and four elected Council Members. The Council exercises legislative authority and determines all matters
of policy. The Council appoints personnel responsible for the proper administration of all affairs relating to the
City, As required by generally accepted accounting principles, the fmaucial statements present the City and its
component units, entities for which the City is considered to be fmancially accountable.
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Blended component units, although legally separate entities, are, in substance, part of the City's operations and so
data from these units are combined with data of the primary government. The blended component unit has a
December 31 year end.
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Blended Component Units
The Economic Development Authority of the City was created pursuant to Minnesota Starotes 469,090 through I
469. I 08 to cany out economic and industrial development and redevelopment consistent with policies established
by the City Council. The EDA activities are blended and reported in a separate Special Revenue Fund, Separate
fmancial statements are not issued for this component unit.
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B. Measurement Focus, Basis of Accounting and Basis of Presentation
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The accounts of the City are organized and operated on the basis of funds and account groups, A fund is an
independent fiscal and accounting entity with a self-balancing set of accounts, Fund accounting segregates funds I
according to their intended purpose and is used to aid management in demonstrating compliance with finance-
related legal and contracmal provisions. The minimum number of funds are maintained consistent with legal and
managerial requirements. Account groups are a reporting device to account for certain assets and liabilities of thee
governmental funds not ,."corded directly in those funds, I
The City has the following fund types and account groups:
Govertlmentalfunds are used to account for the City's general government activities, Governmental fund types I
use the flow of current financial resources measurement focus and the modified accrual basis of accounting.
Under the modified accrual basis of accounting, revenues are recognized when susceptible to accrual (Le" when
they are "measurable and available"). "Measurable" means the amount of the transaction can be determined, and I
"available" means collectible within the current period or soon enough thereafter to pay liabilities of the current
period. The City considers all revenues available if they are collected within 60 days after year end,
Expenditures are recorded when the related fund liability is incurred, except for unmatured interest on general
long-term debt which is recognized when due, aod certain compensated absences and claims and judgments I
which are recognized when the obligations are expected to be liquidated with expendable available fmancial
resources.
Property taxes, franchise taxes, licenses, interest and special assessments are susceptible to accrual. Other I
receipts and taxes become measurable and available when cash is received by the government and are recognized
as revenue at that time.
The preparation of general purpose fmancial statements in conformity with generally accepted accounting I
principles requires management to make estimates and assumptions that affect certain reported amounts and
disclosures. Accordingly, acmal results could differ from those estimates,
Entitlements and shared revenues are recorded at the time of receipt or earlier if the susceptible to accrual criteria I
are met. Expenditure driven grants are recognized as revenue when the qualifying expenditures have been
incurred and all other grant requirements have been met.
Governmental funds include the following fund types:
The Generalfund is the City's primary operating fund,
those required to be accounted for in another fund,
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It accounts for all fmaneiaI resources of the City, except .
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CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 1999
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED
The Special Revenue funds account for revenue sources that are legally restricted to expenditures for specified
putposes (not including major capital projects).
The Debt Service fund accounts for the servicing of general long-term debt not being fmanced by proprietary
funds,
The Capital Projects funds account for the acquisition offixed assets or construction of maj or capital projects
not being fmanced by proprietary funds,
Proprietary funds are accounted for on the flow of economic resources measurement focus and use the accrual
basis of accounting, Under this method, revenues are recorded when earned and expenses are recorded at the
time liabilities are incurred, The City applies all applicable F ASB pronouncements issued on or before
November 30, 1989 in accounting and reporting for its proprietary operations, Proprietary funds include the
following fund type:
Enterprise funds and used to account for those operations that are financed and operated in a manner similar to
private business or where the Council has decided that the determination of revenues earned, costs incurred
and/or net income is necessary for management accountability.
Account Groups. The general fixed assets account group is used to account for fixed assets not accounted for in
proprietary funds, The general long-term debt account group is used to account for general long-term debt and
certain other liabilities that are not specific liabilities of proprietary funds.
C. Assets, Liabilities and Equity
Deposits and Investments
The City's cash and cash equivalents are considered to be cash on hand, demand deposits and short-term
investments with original maturities of three months or less from the date of acquisition.
State statutes authorize the City to invest in obligations of the U,S, Treasury, commercial paper, corporate bonds,
repurchase agreements and shares of investment companies registered under the Federal Investment Company
Act of 1940 and whose only investments are obligations guaranteed by the United States or its agencies,
Investments are stated at fair value, Earnings on investments are allocated to the individual funds based upon the
average of month-end cash and investment balances,
Property Taxes
The Council annually adopts a tax levy and certifies it to the County for collection, The County is responsible for
collecting all property taxes for the City, These taxes attach an enforceable lien on taxable property within the
City on January I and are payable by the property owners in two installments, The taxes are collected by the
County Auditor - Treasurer and tax settlements are made to the City during January, July and December each
year,
Taxes payable on homestead property, as defmed by State statutes, are partially reduced by a homestead and
agricultural credit aid, The credit is paid to the City by the State of Minnesota in lieu of taxes levied against
homestead property, The State remits this credit in two equal installments in July and December each year.
Delinquent taxes receivable include the past six years' uncollected taxes, Delinquent taxes have been offset by a
deferred revenue liability for delinquent taxes not received within 60 days after year end.
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CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 1999
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED
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Special Assessments
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Note I:
Special assessments represent the fmancing for public improvements paid for by benefiting property owners,
These assessments are recorded as receivable upon certification to the Connty, Special assessments are
recognized as revenue when they are received in cash or within 60 days after year end, All special assessments
receivable are offset by a deferred revenue liability,
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Receivables and Payables
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Transactions between funds that are representative oflendinglborrowing arrangements outstanding at the end of
the fiscal year are referred to as either "interfund receivables/payables" (i.e" the current portion of interfnnd
loans) or "advances to/from other funds" (i.e" the non-current portion ofinterfnnd loans), All other outstanding
balances between funds are reported as "due to/from other funds",
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Inventories and Prepaid Items/Deferred Charges
The inventories are stated at the lower of cost or market on the frrst-in, frrst-out (FIFO) method.
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Certain payments to vendors reflect costs applicable to future acconnting periods and are recorded as prepaid
items or deferred charges,
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Fixed Assets
Fixed assets used in governmental fund types of the City are recorded in the general fixed assets acconnt group at
cost or estimated historical cost if purchased or constructed, Donated fixed assets are recorded at their estimated
fair value at the date of donation, Assets in the general fixed assets acconnt group are not depreciated. Interest
incurred during construction is not capitalized on general fixed assets,
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Public domain (infrastructure) general fixed assets (e.g" roads, bridges, sidewalks and other assets that are
immovable and of value only to the City) are not capitalized,
The cost of normal maintenance and repairs that do not add to the value of the asset or materially extend assets' I
lives are not included in the general fixed assets group or capitalized in the proprietary funds,
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Property, plant and equipment in the proprietary funds of the City are recorded at cost. Property, plant and I
equipment donated to these proprietary fund type operations are recorded at their estimated fair value at the date
of donation,
Major outlays for capital assets and improvements are capitalized in proprietary funds as projects are constructed. I
Interest incurred during the construction phase of proprietary fund fixed assets is reflected in the capitalized value
of the asset constructed, net of interest earned on the invested proceeds over the same period,
Property, plant and equipment are depreciated in the proprietary funds of the City using the straight-line method I
over the following estimated useful lives:
Assets
Estimated
Useful Lives
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Furniture and equipment
Sewer and collection system
Water distribution system
5 - 10 years
80 years
100 years
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CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 1999
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED
Compensaied Absences
Employees with at least ten years of service are entitled to receive one-third of their unused sick leave up to a
maximwn of 800 hours upon termination in addition to any unused vacation and compensatory time,
The accrual of these benefits is recorded as a liability in the enterprise funds and expensed, The liability for the
governmental funds is recorded in the general long-term debt account group and recorded as an expenditure when
paid.
Long-term Obligations
The City reports long-term debt of governmental funds at face value in the general long-term debt account group,
Long-term debt and other obligations financed by proprietary funds are reported as liabilities in the appropriate
funds,
For governmental fund types, bond premiums and discounts, as well as issuance costs, are recognized during the
current period, Bond proceeds are reported as another fmancing source net of the applicable premiwn or
discount. Issnance costs, other than those withheld from the actual net proceeds received, are reported as debt
service expenditures, For proprietary fund types, bond discounts are deferred and amortized over the life of the
bonds using the straight-line method, Discounts are reported as deferred charges,
Fund Equity
Reservations of fund balance represent amounts that are not appropriable or are legally segregated for a specific
purpose, Reservations of retained earnings are limited to outside third-party restrictions, Designations offund
balance represent tentative management plans that are subject to change, The proprietary fund's contributed
capital represents equity acquired through capital grants and capital contributions from developers, customers or
other funds,
Memorandum Only - Total Columns
Total columns on the general purpose financial statements are captioned as "memorandwn only" because they do
not represent consolidated fmancial information and are presented only to facilitate fmaneiaI analysis, The
columns do not present information that reflects fmancial position, results of operations or cash flows in
accordance with generally accepted accounting principles, interfund eliminations have not been made in the
aggregation of this data,
Comparative DatalReclassifications
Comparative total data for the prior year have been presented in the selected sections of the accompanying
fmaneial statements in order to provide an understanding of changes in the City's fmaneial position and
operations. Also, certain amounts presented in the prior year data have been reclassified in order to be consistent
with the current year's presentation.
STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY
A, Budgetary Information
Annual budgets are adopted on a basis consisteut with generally accepted accounting principles for all the general
and special revenue funds, The capital projects funds adopt project length budgets, All annual appropriations
lapse at fiscal year end.
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CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 1999
STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY - CONTINUED
1
In August of each year, all departments of the City submit requests for appropriations to the City Administrator so
that a budget may be prepared, Before September IS, the proposed budget is presented to the Council for review,
The Council holds public hearings and a fInal budget is prepared and adopted in December,
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Note 2:
The appropriated budget is prepared by fund, function and department. The City's department heads, with the 1
approval of the City Administrator, may make transfers of appropriations within a department. Transfers of
appropriations between departments require the approval of the Council. The legal level of budgetary control is
the fund level. Budgeted amounts are as originally adopted, or as amended by the Council. Budget amendments 1
were made during the year within the budget which resulted in no increase in appropriations.
B. Excess of Expenditures over Appropriations
For the year cnded December 31, 1999, expenditures exceeded appropriations in the following funds:
1
Fund
Budeet
Actual
Excess
1
Special Revenue Funds
Insurance Deductible
$
$ 719
$ 719
The excess expenditure over appropriations were funded by the available fund balance,
1
C. Deficit Fund Equity
Fund
Amount
1
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The following funds had fund equity defIcits at December 31, 1999:
Special Revenue Fund
Recreation Program
Economic Development Authority
This defIcit will be eliminated with future revenue sources,
$ 2,531
984,858
1
Note 3: DETAILED NOTES ON ACCOUNTS
1
A. Deposits and Investments
Cash balances of the City's funds are combined (pooled) and invested to the extent available in various
investments authorized by Minnesota State Statutes, Each fund's portion of this pool (or pools) is displayed on
the fmancial statements as "cash and temporary investments", For purposes of identifying the risk of investing
public funds, the balances are categorized as follows:
1
Deposits
1
In accordance with Minnesota Statutes and as authorized by the Council, the City maintains deposits at those
depository banks, all of which are members of the Federal Reserve System.
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CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 1999
Note 3: DETAILED NOTES ON ACCOUNTS - CONTINUED
Minnesota Statutes require that all City deposits be protected by insurance, surety bond or collateral. The market
value of collateral pledged must equal 110% of the deposits not covered by insurance or bonds (140% in the case
of mortgage notes pledged),
Authorized collateral includes the legal investments described below, as well as certain first mortgage notes, and
certain other State or local government obligations, Minnesota Statutes require that securities pledged as
collateral be held in safekeeping by the City or in a financial institution other than that furnishing the collateral.
Investments
investments are categorized into these three categories of credit risk:
I.
2,
Insured or registered, or securities held by the City or its agent in the City's name.
Uninsured and unregistered, with securities held by the counterparty's trust department or agent in the
City's name,
3,
Uninsured and unregistered, with securities held by the counterparty, or by its trust department or agent but
not in the City's name,
At year end, the City's investment balances were as follows:
Category Carrying and
I 2 3 Fair Value
U,S, Government Securities $ 6,570,210 $ - $ $ 6,570,210
Certificates of Deposit 1.068,000 1.068,000
$ 7638210 7,638,210
investments not subjected to categorization:
Broker money markets
4M Fund
89,928
6.462,8]4
$ 14,190,952
Total investments
A reconciliation of cash and temporary investments as shown on the Combined Balance Sheet for the City
follows:
Investments
Petty cash
$ 14,]90,952
325
Total cash and temporary investments
$ 14,191277
B,
Loans Receivable
In 1997, the City entered into an agreement with Cardiac Pacemakers, Inc, and the Minnesota Department of
Trade and Economic Development (MNDTED), The agreement with the MNDTED is for a $300,000 Minnesota
investment Fund Grant that will provide funds for a forgivable loan to Cardiac Pacemakers, Inc. The loan is
deferred over five years through August 12, 2001 at interest of3%, If Cardiac Pacemakers, Inc, meets certain
employment criteria, the loan will be forgiven. The balance outstanding at year end is $150,000, In 1998, the
City entered into another agreement with Cardiac Pacemaker, Inc, and the MNDTED, This agreement provides a
$300,000 loan to Cardiac pacemaker, inc, That has a $200,000 forgivable component and a $100,000 loan
component at 3% payable over 60 months. The forgivable component remains forgivable if Cardiac Pacemakers,
Inc, meets certain employment criteria over a five year period beginning September 1998 through August 2003,
The outstanding balance at year end for the forgivable component is $200,000 and for the loan component is
$74,781.
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Note 3:
CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 1999
DETAILED NOTES ON ACCOUNTS - CONTINUED
C, Aecounts Receivable
Accounts receivable include amounts billed for services provided before year end, Unbilled utility enterprise
fund receivables are also included for services provided in 1999,
D, Due From Otber Governments
The amount due from Ramsey County as of December 31,1999 in the General Fund is $68,365,
E. Fixed Assets
A summary of changes in general fixed assets for the year ended December 31,1999 is as follows:
Balance Balance
lanuarv 1 Additions Deletions December 31
Land $ 829,712 $ 1,254,520 $ $ 2,084,232
Buildings and structures 558,595 30,970 589,565
Funriture, fixtures and office
equipment 274,795 6,139 280,934
Machinery and equipment 947,874 24,967 13,434 959,407
Other improvements 13.772.413 988.151 14.760,564
Total $ 16383389 $ 2,304747 $ 13 434 $ 18674 702
The following is a summary of proprietary fund type fixed assets at December 31, 1999:
Funriture and equipment
Distributions and collection
system
Surface
Water
Water Sewer Manallement Total
$ 124,665 $ 361,532 $ 50,075 $ 536,272
5.823.804 4.603,096 10.426.900
5,948,469 4,964,628 50,075 10,963,172
(1.397,995 ) (2.033.575 ) (27.710) (3.459,280)
$ 4 550474 $2,931.053 $ 22 365 $ 7,503,892
Total
Less accumulated depreciation
Net
F,
Interfund Receivables and Payables
The composition ofinterfund balances at December 31,1999 are as follows:
Receivable Fund
Pavable Fund
Amount
Capital Projects Fund
Permanent Improvement
Revolving
Special Revenue Fund
Economic Development Fund
$1 065000
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CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31,1999
DETAILED NOTES ON ACCOUNTS - CONTINUED
G. Operating Lease
On April 30, 1998 the City entered into a lease for office space, The lease calls for monthly payments and began
May I, 1998 and ends on April 30, 2001, In addition to rent, the City is also responsible for its share of common
area costs, Rent expense for 1999 was $37,536. The commitments for the next two years are as follows:
2000
2001
$
37,536
12,512
50,048
Total
$
H. Deferred Revenue
Deferred revenue at December 31, 1999 is comprised of the following:
Special Debt Capital
General Revenue Service Pr01ects Enterorise Total
Delinquent taxes $ 10,755 $ $ $ $ $ 10,755
Special assessments
Delinquent 210 256 3,927 4,393
Deferred 2,123 299,897 71.309 373,329
Other 36,030 424,781 7 460,818
Total $ 46 785 $ 424 781 $ 2 333 $ 300 160 $ 75,236 $ 849295
I. Long-term Debt
General Obligation Bonds. The City issues general obligation bonds to provide funds for the acquisition and
construction of major capital facilities, General obligation bonds have been issued for general government
activities,
General obligation bonds are direct obligations and pledge the full faith and credit of the govenunent and
bonds currently outstanding are as follows:
General Long-Term Debt
General Obligation Tax Increment Bonds
The following bonds were issued for redevelopment projects, The additional tax increments resulting from
increased tax capacity of the redeveloped properties will be used to retire the related debt.
Authorized
and Issued
Issue
Date
Maturity
Date
Balance at
Year End
Interest Rate
G,O, Tax Increment Bonds,
Series 1998A
$3,100,000
3,80 - 4,75
3/1/98
2/1/15
$3,100,000
Other Long-term Debt
Compensated Absences
This liability represents vested benefits earned by employees through the end of the year
$ 37,773
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Note 3:
CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31,1999
DETAILED NOTES ON ACCOUNTS - CONTINUED
Changes in General Long-term Liabilities
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37,773 I
$ 3,137,773 I
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During the year ended December 31, 1999, the following changes occurred in liabilities reported in the General
Long-Term Debt Account Group:
Balance
J anuarv I
Additions
Reductions
Compensated absences
General obligation tax
Increment debt
$
$
$
37,827
3.100,000
$ 3 137,827
$
$
Total
Balance
December 31
$
3.100.000
54
The annual requirements to amortize all debt (excluding compensated absences) outstanding as of December 31,
1999 are as follows:
Year
G,O, Tax
Increment
2000
2001
2002
2003
2004
Thereafter
136,996
205,667
286,315
285,092
288,450
3.252.648
$ 4,455,168
11.355.168)
$
Total
Less interest
Principal
$ 3100000
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Amounts Available for Long-term Debt, Available fund balance in the debt service funds for repayment of bonds
totaled $1,256,092 at year end, The General fund has $21,652 available to pay compensated absences
Amaunts ta be Provided for Long-term Debt, This represents future revenue to be generated for debt payments,
generally including interest earnings, tax increments, scheduled tax levies and deferred (future) special
assessment levies.
Tax increment districts, The City of Arden Hills is the administering authority for the following tax increment
fmancing districts.
District No,
#2
Type of District
Year established
Duration of District
Current tax capacity (payable 1999)
Original tax capacity
Captured tax capacity retained by authority
Total bonds issued
J\rnountsredeemed
Outstanding bonds/loans at December 3 I, 1999
Redevelopment
1989
25 years
227,839
41.103
186 736
$
$
$
3,100,000
$
3 100 000
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Housing
1993
15 years
30,429
1.943
28 486
$
$
$
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CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 1999
DETAILED NOTES ON ACCOUNTS - CONTINUED
J. Fund Equity Reservations and Designations
The components of fund equity are described in Note I, Certain reserves and designations have been made in the
following funds:
Purpose
Amount
Reserved
General Fund Compensated absences
Debt Service Fund
Tax Increment Bonds of 1999A Payment oflong-term debt
Capital Projects Fund
Permanent Improvement Revolving Interfund Loan
$ 21,652
63,548
1,065,000
Total
$1150200
Designated
General Fund
Working capital
$ 579742
K. Contributed Capital
I The changes in the City's contributed capital accounts of its proprietary funds were as follows:
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Water
Sewer
Total
Beginning balance, contributed capital
$4,286,067
49.432
$4236635
$2,650,634
56,579
$6,936,701
106,011
$6 830,690
Less depreciation on contributed assets
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Note 4: DEFINED BENEFIT PENSION PLANS - STATEWIDE
Ending balance, contributed capital
$2 594 055
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A, Plan Description
All full-time and certain part-time employees of the City are covered by defmed benefit plans administered by the
Public Employees Retirement Association of Minnesota (PERA), PERA administers the Public Employees
Retirement Fund (PERF) which is a cost-sharing, multiple-employer retirement plan. This plan is established and
administered in accordance with Minnesota Statutes, Chapters 353 and 356,
PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan members are covered
by Social Security and Basic Plan members are not. All new members must participate in the Coordinated Plan,
PERA provides retirement benefits as well as disability benefits to members, and benefits to survivors upon death
of eligible members, Benefits are established by State Statute and vest after three years of credited service, The
defmed retirement benefits are based on a member's highest average salary for any five successive years of
allowable service, age and years of credit at termination of service,
Two methods are used to compute benefits for PERF's Coordinated and Basic Plan members, The retiring
member receives the higher of a step-rate benefit accrual formula (Method I) or a level accrual formula (Method
2), Under Method I, the annuity accrual rate for a basic Plan member is 2.2 percent of average salary for each of
the first 10 years of service and 2,7 percent for each remaining year, The annuity accrual rate for a Coordinated
Plan member is 1.2 percent ofaverage salary for each of the first 10 years and 1.7 percent for each remaining
year, Under Method 2, the annuity accrual rate is 2,7 percent of average salary for Basic Plan members and 1.7
percent for Coordinated Plan members for each year of service. For members whose annuity is calculated using
Method 1, a full annuity is available when age plus years of service equal 90, A reduced retirement annuity is
also available to eligible members seeking early retirement.
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CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 1999
DEFINED BENEFIT PENSION PLANS- STATEWIDE _ CONTINUED
I
There are ditTerent types of aIlllUities available to members upon retirement. A normal annuity is a lifetime
annuity that ceases upon the death of the retiree -- no survivor annuity is payable, There are also various types of
joint and survivor annuity options available which will reduce the monthly normal annuity amount, because the
annuity is payable over joint lives, Members may also leave their contributions in the fund upon termination of
public service in order to quality for a deferred annuity at retirement age, Refunds of contributions are available
at any time to members who leave public service, but before retirement benefits begin,
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Note 4:
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The benefit provisions stated in the previous paragraphs of this section are current provisions and apply to active .
plan participants, Vested, terminated employees who are entitled to benefits but are not receiving them yet are
bound by the provisions in effect at the time they last terminated their public service,
PERA issues a publicly available fmancial report that includes fmancial statements and required supplementary .
information for PERF, That report may be obtained by writing to PERA, 514 St. Peter Street, #200, St. Paul,
Minnesota 55102 or by calling (651) 296-7460 or 1.800-652-9026.
B. Funding Policy
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Minnesota Statutes Chapter 353 sets the rates for employer and employee contributions. These statutes are
established and amended by the state legislature, The City makes annual contributions to the pension plans equal .
to the amount required by state statutes, PERF Basic Plan members and Coordinated Plan members are required
to contribute 8.75 and 4,75 percent, respectively, of their annual covered salary, The City is required to
contribute the following percentages of annual covered payroll; I 1.43 percent for Basic Plan PERF members and
5,18 percent for Coordinated Plan PERF members, The City's contributions to the Public Employees Retirement .
Fund for the years ending December 31, 1999, 1998 and 1997 were $40,214, $39,552 and $33,671, respectively,
The City's contributions were equal to the contractually required contributions for each year as set by state
statute,
Note 5: OTHER INFORMATION ..
A. Risk Management
The City is exposed to various risks ofloss related to torts; theft of, damage to and destruction of assets; errors
and omissions; injuries to employees; and natural disasters for which the City carries insurance The City obtains
insurance through participation in the League of Minnesota Cities Insurance Trust (LMCIT) which is a risk
sharing pool with approximately 800 other governmental units. The City pays an annual premium to LMCIT for
its workers compensation and properly and casualty insurance, The LMCIT is self sustaining through member
premiums and will reinsure for claims above a prescribed dollar amount for each insurance event, Settled claims
have not exceeded the City's coverage in any of the past three fiscal years,
Liabilities are reported when it is probable that a loss has occurred and the amount of the loss can be reasonably
estimated, Liabilities, if any, include an amount for claims that have been incurred but not reported (IBNRs),
The City's management is not aware of any incurred but not reported claims.
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CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANClAL STATEMENTS
DECEMBER 31, 1999
OTHER INFORMATION - CONTINUED
Note 5:
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B. Segment Information for Proprietary Funds
The City provides services which are accounted for in the Enterprise Funds, The segment information for these
Enterprise Funds for the year ended December 31, 1999 is as follows:
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Surface
Water
Water Sewer Recvcling Manal!ement Total
()peratingrevenue $ 1,058,483 $ 1,055,880 $ 73,200 $ 191,470 $ 2,379,033
Depreciation expense 75,753 91,088 10,015 176,856
()perating income 115,235 146,360 5,145 17,413 284,153
Net income before
transfers 159,371 192,786 7,124 26,087 385,368
()perating transfers out (78,528 ) (78,528 )
Acquisition of fixed
assets (15,192) (243,492 ) (258,684 )
Net working capital 1,253,774 1,523,697 51,740 189,323 3,018,534
Total assets 5,981,777 4,489,730 111,292 214,893 10,797,692
Total equity 5,804,248 4,454,750 51,740 211,688 10,522,426
C. Water Tower Funding
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As of December 31,1989, the City had incurred expenditures of approximately $843,000 to build a water tower.
Also, in 1993 the City incurred additional expenditures of$300,775 for the repair of another water tower.
Interim fmancing was provided by the Permanent Improvement Revolving Capital Projects Fund (PIR) for both
projects, It is the intention of the City to provide permanent fmancing for these projects from the Water
Enterprise Fund, To date, $1,135,554 has been transferred to the PIR from the Water Fund,
D.
Legal Debt Margin
The City's statutory debt limit is computed as two percent of the taxable market value of property within the City,
Long-term debt issued and fmanced partially or entirely by special assessments or the net revenues of enterprise
fund operations is excluded from the debt limit computation, There is no outstanding debt at year end which is
applied against the statutory debt limit.
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Note 6: COMMlTTMENTS
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Ice Arena Financing
The City, along with three other cities and Ramsey County, entered into an agreement January I, 1997 with the
Minnesota Amateur Sports Commission (MASC) to provide fmancing of a four sheet ice arena, The agreement
provides for rental income to cover principal, interest and operating expenses, In the case of default, each City will be
responsible for a specific portion of the debt. Arden Hills' percentage is 15.5% of one of the four sheets and the
amount of the debt will not exceed $9,000,000 for all four sheets in the complex. No expenditures were incurred for
this commitment in 1999,
I Note 7: LAKE JOHANNA VOLUNTEER FIRE DEPARTMENT, INC.
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The City receives fire protection under a contract with the Lake Johanna Volunteer Fire Department, Inc, The contract
calls for annual payments and expires December 31, 2003 and allows renewal for three additional five year periods,
The contract cost will be based on the budget submitted by the fire department and approved by the City, The amount
expended under the contract was $ I 69,994 in 1999,
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COMBINING AND INDIVIDUAL
FUND STATEMENTS
CITY OF ARDEN HILLS
ARDEN HILLS, MINNESOTA
YEAR ENDED
DECEMBER 31,1999
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CITY OF ARDEN HILLS, MINNESOTA
GENERAL FUND
COMPARATIVE BALANCE SHEETS
DECEMBER31, 1999 AND 1998
1999 1998
ASSETS
Cash and temporary investments $ 610,808 $ 709,608
Receivables
Interest 2,002
Taxes 53,898 32,661
Accounts 278 788
Due from other governments 68,365 63,792
Prepaid items 5,248 5,259
TOTAL ASSETS $ 740,599 $ 812,108
LIABILITIES AND FUND BALANCE
LIABILITIES
Accounts payable $ 63,466 $ 162,065
Accrued salaries payable 22,701 16,902
Due to other governments 6,253 3,102
Deferred revenue 46,785 54,816
TOTAL LIABILITIES 139,205 236,885
FUND BALANCE
Reserved for compensated absences 21,652 21,652
Unreserved
Designated for working capital 579,742 553,571
TOTAL FUND BALANCE 601,394 575,223
TOTAL LIABILITIES AND FUND BALANCE $ 740,599 $ 812,108
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CITY OF ARDEN IDLLS, MINNESOTA .
GENERAL FUND .'
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE-
BUDGET AND ACTUAL
YEAR ENDED DECEMBER 3 I, 1999
(With comparative actual amounts for the year ended December 31, 1998) .
1999 1998
Variance - .
Favorable
Budget Actual (Unfavorable) Actual
REVENUE .
General property taxes $ 1,880,000 $ 1,947,378 $ 67,378 $ 1,854,986
Licenses and permits .
Business 51,390 56,263 4,873 53,211
Nonbusiness 162,150 345,842 183,692 305,707
Total 213,540 402,105 188,565 358,918 I
Intergovernmental revenue ,
State
Street aid 63,000 66,866 3,866 63,118
Property tax credits 95,591 96,796 1,205 100, 7I 5 .
Fireman's relief aid 151,293 156,080 4,787 151,293
Other 17,065 19,289 2,224 30,439
County 331.'
Other 300 (300)
Total 327,249 339,03 I 11,782 345,896 I
Charges for services
General government 23,100 22,218 (882) 22,190 I
Public safety 5,400 6,332 932 7,488
Culture and recreation 150 910 760 115
Total 28,650 29,460 810 29,793 I
Fines and forfeitures 29,000 30,924 1,924 32,096 I
Other
Interest on investmeuts 20,000 19,469 (531) 17,956 I
State building code surcharges 8,000 10,209 2,209 12,458
City building code surcharges 600 1,865 1,265 820
Refunds and reimbursements 975 11,402 10,427 5,937 I
Sale of assets 3,000 4,278 1,278 18,190
Building rent 29,800 29,800 29,000
Total 62,375 77,023 14,648 84,361 .1
TOTAL REVENUE 285,107
2,540,814 2,825,921 2,706,050 I
-24- .
I CITY OF ARDEN HILLS, MINNESOTA
I. GENERAL FUND
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE-
BUDGET AND AcruAL
YEAR ENDED DECEMBER 31, 1999
I (With comparative actual amounts for the year ended December 31, 1998)
1999 1998
I Variance -
Favorable
Budget Actual (Unfavorable) Actual
I EXPENDITURES
Current Expenditures
General Government
I Mayor and council
Personal services $ 17,570 $ 17,283 S 287 S 17,568
Supplies 1,960 1,866 94 2,970
I Other services and charges 44,475 42,482 1,993 37,969
Total 64,005 61,631 2,374 58,507
I Elections and voter registration
Personal services 4,563
I Supplies 550 100 450 593
Other services and charges 50 151 (101) 3,204
.. Total 600 251 349 8,360
Administration
Personal services 213,195 211,570 1,625 188,160
I Supplies 4,384 4,140 244 4,564
Other services and charges 45, I 05 63,507 (18,402) 60,363
I Total 262,684 279,217 (16,533) 253,087
Legal
I Other services 65,000 58,824 6,176 67,345
Planning and zoning
I Personal services 54,455 58,970 (4,515) 58,509
Supplies 1,950 1,888 62 2,400
Other services and charges 28,950 22,399 6,551 22,498
I Total 85,355 83,257 2,098 83,407
I Building
Personal services 13,205 8,891 4,314 17,690
Supplies 2,450 1,963 487 5,318
I. Other services and changes 85,795 88,415 (2,620) 85,424
Total 101,450 99,269 2,181 108,432
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I -25-
CITY OF ARDEN illLLS, MINNESOTA .
GENERAL FUND ..
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE -
BUDGET AND ACTUAL
YEAR ENDED DECEMBER 31, 1999
(With comparative actual amounts for the ycar ended December 31, 1998) .
1999 1998
Variance - .
Favorable
Budget Actual (Unfavorable) Actual
EXPENDITURES - CONTINUED .
Current Expenditures - Continued
General Gove=ent - Continued
Economic development .
Personal services $ 18,325 $ 19,854 $ (1,529) $ 18,871
Supplies 3,050 3,050 1,942
Other services and charges 10,762 7,099 3,663 9,685 .
Total 32,137 26,953 5,184 30,498
Total General Government 611,231 609,402 1,829 609,636 .
Public Safety .
Police and animal control
Other services and charges 586,890 573,195 13,695 560,006
Fire protection ..
2% Fire Relief aid 151,293 156,080 (4,787) 151,293
Other services and charges 177,110 169,994 7,116 161,000 .
Total 328,403 326,074 2,329 312,293
Protective inspection .
Personal services 65,680 68,311 (2,631) 57,951
Supplies 1,050 1,365 (315) 1,094
Other services and charges 46,650 45,491 1,159 33,415 .
Total 113,380 115,167 (1,787) 92,460
Total Public Safety 1,028,673 1,014,436 14,237 964,759 I
Public Works I
Streets
Personal services 104,510 109,162 (4,652) 95,860
Supplies 29,295 31,127 (1,832) 30,365 I
Other services and charges 244,825 100,154 144,671 271,010
Total Public Works 378,630 240,443 138,187 397,235 .1
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I CITY OF ARDEN IDLLS, MINNESOTA
I. GENERAL FUND
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE-
BUDGET AND ACTUAL
YEAR ENDED DECEMBER 31, 1999
I (With comparative actual amounts for the year ended December 31, 1998)
1999 1998
. Variance -
Favorable
Budget Actual (Unfavorable) Actual
I EXPENDITURES - CONTINUED
Current Expenditures - Continued
Culture and Recreation
. Park maintenance
Personal services 185,390 188,269 (2,879) 179,935
Supplies 27,955 28,705 (750) 35,813
I Other services and charges 39,220 38,015 1,205 31,727
Total 252,565 254,989 (2,424) 247,475
I Total Culture and Recreation 252,565 254,989 (2,424) 247,475
I Total Current Expenditures 2,271,099 2, II 9,270 151,829 2,219,105
Capital Outlay
.. General government 22,511 12,210 10,301 25,786
Public safety 699 (699)
Public works 1,500 1,500 101,897
Culture and Recreation 62,800 69,071 (6,271) 54,938
I
Total Capiial Outlay 86,8 II 81,980 4,831 182,621
I TOTAL EXPENDITURES 2,357,910 2,201,250 156,660 2,401,726
I EXCESS (DEFICIENCY) OF REVENUE
OVER EXPENDITURES 182,904 624,671 441,767 304,324
I OTHER FINANCING SOURCES (USES)
Operating transfers in 2,200 (2,200)
Operating transfers out (182,550) (598,500) (415,950) (302,450)
I TOTAL OTHER FINANCING
SOURCES (USES) (180,350) (598,500) (418,150) (302,450)
I EXCESS (DEFICIENCY) OF REVENUE
AND OTHER FINANCING SOURCES OVER
I. EXPENDITURES AND OTHER USES $ 2,554 26,171 $ 23,617 1,874
FUND BALANCE, JANUARY I 575,223 573,349
I FUND BALANCE, DECEMBER 3 I $ 601,394 $ 575,223
I -27-
ASSETS
Cash and temporary investments
Receivables
Interest
Taxes
Accounts
Loans
TOTAL ASSETS
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL REVENUE FUNDS
COMBINING BALANCE SHEET
DECEMBER 31, 1999
(With comparative totals for December 31, 1998)
Connnunity
Service
$ 240,029
1,301
8,824
$ 250,154
LIABILITIES AND FUND BALANCE (DEFICIT)
LIABILITIES
Accounts payable
Accrued salaries payable
Due to other funds
Due to other governments
Deferred revenue
TOTAL LIABILITIES
FUND BALANCE (DEFICIT)
Unreserved
Undesignated
TOTAL LIABILITIES AND
FUND BALANCE (Deficit)
$
250,154
$ 250,154
-28-
Recreation
Program
$ 2,864
$ 2,864
$ 1,668
3,135
592
5,395
(2,53 I)
$ 2,864
$
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7,609
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Park
468,025
2,576
$
470,601
$
7,609
462,992
$
470,601
I
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I Economic
Insurance Development Totals
Cable TV TCAAP Deductible Authority 1999 1998
I $ 247,667 $ 204,220 $ 122,342 $ 167,951 $ 1,453,098 $ 2,637,865
I 1,188 1,106 593 4,547 11,311 14,374
3,669 3,669 879
10,792 19,616 45,888
I 424,781 424,781 593,789
$ 259,647 $ 205,326 $ 122,935 $ 600,948 $ 1,912,475 $ 3,292,795
I
$ $ $ $ 77,729 $ 87,006 $ 24,101
I 62 3,197 2,441
1,065,000 1,065,000 499,000
18,296 18,888
I 424,781 424,781 593,789
62 1,585,806 1,598,872 1,119,331
.
I 259,585 205,326 122,935 (984,858) 313,603 2,173,464
I $ 259,647 $ 205,326 $ 122,935 $ 600,948 $ 1,912,475 $ 3,292,795
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CITY OF ARDEN HILLS, MINNESOTA I
SPECIAL REVENUE FUNDS
COMBINING STATEMENT OF REVENUE, EXPENDITURES AND ~
CHANGES IN FUND BALANCE (DEFICIT)
YEAR ENDED DECEMBER 3 I, 1999
(With comparative totals for the year ended December 31, 1998) I
Community Recreation I
Service Program Park
REVENUE
Tax increments $ $ $ I
Charges for services 96,347
Park dedication fees 17,413
Interest on investments 13,152 (54) 18,480 I
Miscellaneous 77,813 9,519 12,200
TOTAL REVENUE 90,965 105,812 48,093 I
EXPENDITURES
Current
Personal services 83,219 I
Supplies 13,663
Other services and charges 60,704
Capital outlay 52,535 I
TOTAL EXPENDITURES 157,586 52,535
EXCESS (DEFICIENCY) OF REVENUE OVER .
EXPENDITURES 90,965 (51,774) (4,442)
OTHER FINANCING SOURCES (USES) I
Operating transfers in 50,000
Bond Proceeds I
Operating transfers out (80,000)
TOTAL OTHER FINANCING SOURCES I
(USES) (80,000) 50,000
EXCESS (DEFICIENCY) OF REVENUE AND OTHER I
SOURCES OVER EXPENDITURES AND OTHER USES 10,965 (1,774) (4,442)
FUND BALANCE (DEFICIT), JANUARY 1 239,189 (757) 467,434
FUND BALANCE (DEFICIT), DECEMBER 31 $ 250,154 $ (2,531) $ 462,992 I
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Economic
I losurance Development Totals
Cable TV TCAAP Deductible Authority 1999 1998
I $ $ $ $ 250,311 $ 250,311 $ 109,944
96,347 103,279
17,413 10,634
I 10,669 10,869 5,019 (11,574) 46,561 160,339
43,130 26,679 90,456 259,797 167,732
I 53,799 10,869 31,698 329,193 670,429 551,928
I 2,375 2,143 87,737 92,799
395 14,058 12,187
10,695 719 150,786 222,904 359,015
I 2,123,056 2,175,591 1,363,836
13,465 719 2,275,985 2,500,290 1,827,837
..
40,334 10,869 30,979 (1,946,792) (1,829,861) (1,275,909)
I
50,000 238,500
I 2,826,814
(80,000) (102,300)
I (30,000) 2,963,014
I 40,334 10,869 30,979 (1,946,792) (1,859,861) 1,687,105
219,251 194,457 91,956 961,934 2,173,464 486,359
I $ 259,585 $ 205,326 $ 122,935 $ (984,858) $ 313,603 $ 2,173,464
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CITY OF ARDEN HILLS, MINNESOTA
DEBT SERVICE FUNDS
COMBINING BALANCE SHEET
YEAR ENDED DECEMBER 31, 1999
(With comparative total amounts as of December 31,1998)
ASSETS
Cash and temporary investments
Receivables
Interest
Taxes
Special assessments
Delinquent
Deferred
TOTAL ASSETS
LIABILITIES AND FUND BALANCE
LIABILITIES
Deferred revenue
FUND BALANCE
Reserved
Unreserved - undesignated
TOTAL FUND BALANCE
TOTAL LIABILITIES AND FUND BALANCE
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Tax I
Advance Increment
Refunding Bonds -
of1985 of 1999A
$ 1,186,093 $ 62,834 -
6,377 714
74
210 -
2,123
$ 1,194,877 $ 63,548 I
$ 2,333 $ I
63,548 I
1 ,192,544
63,548 ..
I , I 92,544
$ 1,194,877
$
63,548
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I Totals
1999 1998
I $ 1,248,927 $ 1,315,418
7,091 6,991
74
I 210 226
2,123 18,621
I $ 1,258,425 $ 1,341,256
I $ 2,333 $ 18,847
I 63,548 194,555
1,192,544 1,127,854
.. 1,256,092 1,322,409
I $ 1,258,425 $ 1,341,256
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$
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(131,007) _
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(131,007) I
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CITY OF ARDEN HILLS, MINNESOTA
DEBT SERVICE FUNDS
COMBINING STATEMENT OF REVENUE, EXPENDITIJRES AND CHANGES IN FUND BALANCE
YEAR ENDED DECEMBER 31, 1999
(With comparative totals for the year ended December 31, 1998)
Advance
Refunding
ofl985
REVENUE
Special assessments
Interest on investments
Miscellaneous
$
17,815
46,875
TOTAL REVENUE
64,690
EXPENDITIJRES
Debt Service
Interest and other
TOTAL EXPENDITIJRES
EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITIJRES
64,690
OTHER FINANCING SOURCES (USES)
Bond proceeds
EXCESS (DEFICIENCY) OF REVENUE AND OTHER SOURCES
OVER EXPENDITIJRES
64,690
FUND BALANCE, JANUARY 1
1,127,854
FUND BALANCE, DECEMBER 31
$
1,192,544
-34-
Tax
Increment
Bonds
of 1999A
5,989
5,989
136,996
136,996
194,555
$
63,548
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I Totals
1999 1998
I $ 17,815 $ 26,744
52,864 68,821
14,151
I 70,679 109,716
I
136,996 83,293
I 136,996 83,293
I (66,317) 26,423
.. 273,186
I (66,317) 299,609
I 1,322,409 1,022,800
I $ 1,256,092 $ 1,322,409
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I .35-
CITY OF ARDEN HILLS, MINNESOTA .
CAPITAL PROJECTS FUNDS ..
COMBINING STATEMENT OF REVENUE, EXPENDITURES AND
CHANGES IN FUND BALANCE
YEAR ENDED DECEMBER 3 I, 1999
(With comparative totals for the year ended December 3 I, 1998) .
Municipal Non-llssessable Capital
Land and Road Equipment .
Buildings Improvements Sinking
REVENUE
General property taxes $ $ $ .
Intergovernmental
County
City .
Special assessments
Interest on investments 42,176 51,874 6,446
Miscellaneous .
TOTAL REVENUE 42,176 51,874 6,446
EXPENDITURES .
Current
Other services and charges 84,856 .
Capiial outlay
Streets and highways
Miscellaneous 13,322 ..
TOTAL EXPENDITURES 98,178
EXCESS (DEFICIENCY) OF REVENUE OVER .
EXPENDITURES (56,002) 51,874 6.446
OTHER FINANCING SOURCES (USES) .
Operating transfers in 325,000
EXCESS (DEFICIENCY) OF REVENUE AND OTHER .
FINANCING SOURCES OVER (UNDER)
EXPENDITURES AND OTHER USES 268,998 51,874 6,446
FUND BALANCE, JANUARY I 1,073,522 1,272,931 135,936 .
FUND BALANCE, DECEMBER 31 $ 1,342,520 $ 1,324,805 $ 142,382 .
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ClTY OF ARDEN HILLS, MINNESOTA -
ENTERPRlSE FUNDS
COMBINING BALANCE SHEET .-
DECEMBER 31, 1999
(With comparative totals for December 31, 1998)
-
Water Sewer -
ASSETS
CURRENT ASSETS
Cash and temporary investments $ 1,167,755 $ 1,308,721 I
Interest receivable 6,027 7,084
Accounts receivable 235,437 231,506
Special assessments receivable 11,366 11,366 I
Due from other governments
Inventory 10,718
TOTAL CURRENT ASSETS 1,431,303 1,558,677 I
FIXED ASSETS
Furniture and equipment 124,665 361,532 I
Collection and distribution system 5,823,804 4,603,096
TOTAL FIXED ASSETS 5,948,469 4,964,628 -
LESS ACCUMULATED DEPRECIATION (1,397,995) (2,033,575)
TOTAL FIXED ASSETS, NET 4,550,474 2,931,053 ..
TOTAL ASSETS $ 5,981,777 $
4,489,730
LIABILITIES AND FUND EQUITY I
LIABILITIES
Accounts payable $ 6,611 $ 8,962 I
Accrued salaries and compensated absences payable 18,328 15,418
Due to other governments 142,250 260
Deferred revenue 10,340 10,340
TOTAL LIABILITIES 177,529 34,980 I
FUND EQUITY I
Contributed capital 4,236,635 2,594,055
Retained earnings
Unreserved 1,567,613 1,860,695 -
TOTAL FUND EQUITY 5,804,248 4,454,750
TOTAL LIABILITIES AND FUND EQUITY $ 5,981,777 $ 4,489,730 I
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I Surface
Water Totals
I Recycling Management 1999 1998
I $ 55,830 $ 142,530 $ 2,674,836 $ 2,416,745
278 693 14,082 13,308
49,305 516,248 509,466
I 55,184 77,916 76,682
10,718
I 1 II ,292 192,528 3,293,800 3,016,201
I 50,075 536,272 536,272
10,426,900 10,168,216
I 50,075 10,963,172 10,704,488
(27,710) (3,459,280) (3,282,424)
.. 22,365 7,503,892 7,422,064
$ 111,292 $ 214,893 $ 10,797,692 $ 10,438,265
I
I $ 4,714 $ $ 20,287 $ 10,643
282 3,205 37,233 28,946
142,510 108,661
I 54,556 75,236 74,429
59,552 3,205 275,266 222,679
I 6,830,690 6,936,701
I 51,740 211,688 3,691,736 3,278,885
51,740 211,688 10,522,426 10,215,586
I $ 1 II ,292 $ 214,893 $ 10,797,692 $ 10,438,265
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I -41-
CITY OF ARDEN HILLS, MINNESOTA .
ENTERPRISE FUNDS
COMBINING STATEMENT OF REVENUE, EXPENSES AND CHANGES IN RETAINED EARNINGS ..
YEAR ENDED DECEMBER 31, 1999
(With comparative totals for the year ended December 31, 1998)
.
Water Sewer .
OPERATING REVENUE
Charges for services $ 1,041,341 $ 955,027
Permit fees 5,293 560 .
Recycling grant
Miscellaneous 11,849 25,743
SAC administration fee 74,550 .
TOTAL OPERATING REVENUE 1,058,483 1,055,880
OPERATING EXPENSES .
Personal services 150,812 145,445
Supplies and maintenance 11,917 73,808
Other services and charges 41,654 50,587 .
Rent 14,900 14,900
Insurance 19,619 19,619
Utilities 6,686 21,529 .
Purchased services 17,951 1,465
Purchased water 603,956
Recycling charges 491,07; ..
Sewer charges
Depreciation 75,753 91,088
TOTAL OPERATING EXPENSES 943,248 909,520 .
OPERATING INCOME 115,235 146,360 .
NONOPERATING INCOME
Interest on investments 44,136 46,426
NET INCOME BEFORE OPERATING TRANSFERS 159,371 192,786 .
OPERATING TRANSFER OUT (78,528) .
NET INCOME 80,843 192,786
CREDIT ARISING FROM REDISTRIBUTION OF .
DEPRECIATION ON CONTRIBUTED ASSETS 49,432 56,579
INCREASE IN RETAINED EARNINGS 130,275 249,365 .
RETAINED EARNINGS, JANUARY I 1,437,338 1,611,330
RETAINED EARNINGS, DECEMBER 31 $ 1,567,613 $ 1,860,695 J
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CITY OF ARDEN HILLS, MINNESOTA
ENTERPRISE FUNDS
COMBINING STATEMENT OF CASH FLOWS
YEAR ENDED DECEMBER 31, 1999
(With Comparative totals for the year ended December 31, 1998)
CASH FLOWS FROM OPERATING ACTIVITIES
Operating income
Adjustments to reconcile operating income to
net cash provided by operating activities:
Depreciation
(Increase) decrease in assets:
Accounts receivable
Special assessments receivable
Due from other governments
Inventory
Prepaid items
Increase (decrease) in liabilities:
Accounts payable
Accrued salaries and compensated absences payable
Due to other governments
Deferred revenue
CASH PROVIDED BY OPERATING ACTIVITIES
CASH FLOWS FROM NONCAPIT AL FINANCING ACTIVITIES
Operating transfers to other funds
CASH FLOWS FROM CAPITAL AND RELATED FINANCING
ACTIVITIES
Acquisition of fixed assets
CASH FLOWS FROM INVESTING ACTIVITIES
Interest on investments
INCREASE IN CASH AND CASH EQUIVALENTS
CASH AND CASH EQUIVALENTS, JANUARY 1
CASH AND CASH EQUIVALENTS, DECEMBER 31
NONCASH CAPITAL AND RELATED FINANCING ACTIVITIES
Fixed Assets acquired by donation from other funds
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Water
1
.1
1
1
1
1
1
1
1
Sewer
$
115,235
$
146,360
75,753
91,088
(12,948)
657
7,297
658
(10,718)
1,343
4,211
33,647
(741)
3,587
3,710
202
(741)
206,439
252,161el
(78,528)
1
1
1
1
1
1
J
1
1
(15,192) (243,492)
43,952 46,807
156,671 55,476
1,011,084 1,253,245
$ 1,167,755 $ 1,308,721
$
$
CITY OF ARDEN HILLS, MINNESOTA
TAX CAPACITY, TAX LEVIES AND TAX CAPACITY RATES
(Shown by year of tax collectibility)
1999 1998
TAX CAPACITY
Real estate $ 10,576,085 $ 10,491,695
Personal property 243,357 268,004
TOTAL 10,819,442 10,759,699
FISCAL DISPARITY ADJUSTMENT
Contribution (1,703,732) (1,915,804)
Distribution 855,040 858,174
ADJUSTED TOTAL $ 9,970,750 $ 9,702,069
TAX LEVIES
General fund $ 1,924,006 $ 1,864,338
TAX CAPACITY RATES
General fund 19.059 19.100
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OTHER REPORTS
CITY OF ARDEN HILLS
ARDEN HILLS, MINNESOTA
YEAR ENDED
DECEMBER 31,1999
..,
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REPORT ON COMPLIANCE AND ON INTERNAL CONTROL
OVER FINANCIAL REPORTING BASED ON AN AUDIT OF
FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE
WITH GOVERNMENT A UDlTING STANDARDS
.
.
Honorable Mayor and City Council
City of Arden Hills, Minnesota
.
We have audited the general purpose fmancial statements of the City of Arden Hills, Minnesota as of and for the year ended
December 31, 1999 and have issued our report thereon dated March 31,2000. We conducted our audit in accordance with
generally accepted auditing standards and the standards applicable to fmancial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States.
Compliance
.
..
As part of obtaining reasonable assurance about whether the City's fmancial statements are free of material ntisstatement, we
performed tests of its compliance with certain provisions oflaws, regulations, contracts and grants, noncompliance with which
could have a direct and material effect on the determination offmancial statement amounts. However, providing an opinion on
compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The
results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing
Standards.
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Internal Control Over Financial Reporting
In planning and performing our audit, we considered the City's internal control over fmancial reporting in order to determine our I
auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the
internal control over fmancial reporting. However, we noted certain matters involving the internal control over fmancial reporting
and its operation that we consider to be reportable conditions. Reportable conditions involve matters coming to our attention .
relating to significant deficiencies in the design or operation of the internal control over fmancial reporting that, in our judgment,
could adversely affect the City's ability to record, process, summarize and report fmancial data consistent with the assertions of
management in the fmancial statements.
We noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions I
under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters
coming to our attention relating to significant deficiencies in the design or operation of the internal control structure that, in our
judgment, could adversely affect the City's ability to record, process, summarize and report fmancial data consistent with the I
assertions of management in the general purpose fmanciaI statements.
Our study and evaluation disclosed that because of the limited size of your office staff, your organization has limited segregation
of duties. Good internal control contemplates an adequate segregation of duties so that no one individual handles a transaction J
from inception to completion. While we recognize that your organization is not large enough to permit an adequate segregation of
duties in all respects, it is important, however, that you be aware of this reportable condition.
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Page Two
A material weakness is a condition in which the design or operation of one or more of the internal control components does not
reduce to a relatively low level the risk that ntisstatements in amounts that would be material in relation to the fmancial statements
being audited may occur and not be detected within a timely period by employees in the normal course of performing their
assigned functions. Our consideration of the internal control over fmancial reporting would not necessarily disclose all matters in
the internal control that ntigbt be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions
that are also considered to be material weaknesses. However, we believe the reportable condition described above is not a
material weakness.
We also noted other matters involving the internal control over fmancial reporting that we have reported to management of the
City in a separate letter dated March 31, 2000.
This report is intended solely for the information and use of the City Council, management and the Office of the State Auditor and
is not intended to be and should not be used by anyone other than these specified parties.
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March 31,2000
Minneapolis, Minnesota
ABDO, ABDO, EICK & MEYERS, LLP
Certified Public Accountants
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INDEPENDENT AUDITOR'S REPORT ON LEGAL COMPLIANCE
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Honorable Mayor and City Council
City of Arden Hills, Minnesota
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We have audited the general purpose fmancial statements of the City of Arden Hills, Minnesota as of and for the year ended
December 31,1999, and have issued our report thereon dated March 31,2000.
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We conducted our audit in accordance with generally accepted auditing standards and the provisions of the Minnesota Le2al
Comoliance Audit Guide for Local Government promulgated by the Legal Compliance Task Force pursuant to Minnesota Statute
Sec. 6.65. Accordingly, the audit included such tests of the accounting records and such other auditing procedures as we
considered necessary in the circumstances.
The Minnesota Le2al Comoliance Audit Guide for Local Government covers five main categories of compliance to be tested:
contracting and bidding, deposits and investments, conflicts of interest, public indebtedness, claims and disbursements. Our study
included all of the listed categories.
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The results of our tests indicate that for the items tested, the City complied with the material terms and conditions of applicable
legal provisions. Further, for the items not tested, based on our audit and the procedures referred to above, nothing came to our
attention to indicate that the City had not complied with such legal provisions.
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This report is intended solely for the information and use of the City Council, management and the Office of the State Auditor and
is not intended to be and should not be used by anyone other than these specified parties.
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March 31, 2000
Minneapolis, Minnesota
ABDO, ABDO, EICK & MEYERS, LLP
Certified Public Accountants
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March 31, 2000
Members of the City Council
City of Arden Hills, Minnesota
Professional standards require that we provide you with the following information related to our audit
Our Responsibility Under Generally Accepted Auditing Standards and Government Auditing Standards
As stated in our engagement letter, our responsibility, as described by professional standards, is to plan and perform our audit
to obtain reasonable, but not absolute, assurance that the fmancial statements are free of material ntisstaternent and are fairly
presented in accordance with generally accepted accounting principles. Our audit is designed to provide reasonable assurance
of detecting ntisstatements that, in our professional judgment, would have a material effect on the fmancial statements taken
as a whole. Consequently, our audit will not necessarily detect ntisstatement less than this materiality level that ntigbt exist
due to error, fraudulent fmancial reporting or ntisappropriation of assets.
In planning and performing our audit of the general purpose fmancial statements of the City of Arden Hills for the year ended
December 31, 1999, we considered its internal control in order to determine our auditing procedures for the purpose of
expressing our opinion on the [mandaI statements and not to provide assurance on internal control. However, we noted
certain matters involving internal control and its operation that we consider to be reportable conditions under standards
established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our
attention relating to significant deficiencies in the design or operation of internal control that, in our judgment, could
adversely affect the City's ability to record, process, sununarize and report fmancial data consistent with the assertions of
management in the fmancial statements.
A material weakness is a reportable condition in which the design or operation of one or more of the internal control
components does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in
relation to the fmancial statements being audited may occur and not be detected within a timely period by employees in the
normal course of performing their assigned functions.
Our consideration of internal control would not necessarily disclose all matters in internal control that ntight be reportable
conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be a material
weakness, as defmed above. However, we noted the following reportable condition that we believe is not a material
weakness.
Segregation of Duties
Our study and evaluation disclosed that because of the limited size of your office staff, your organization has limited
segregation of duties. A good internal control structure contemplates an adequate segregation of duties so that no one
individual handles a transaction from inception to completion. While we recognize that your organization is not large
enough to permit an adequate segregation of duties in all respects, it is important, however, that you be aware of this
condition.
As part of obtaining reasonable assurance about whether the fmancial statements are free of material ntisstatement, we
performed tests of compliance with certain provisions oflaws, regulations, contracts and grants. However, the objective
of our tests was not to provide an opinion on compliance with such provisions. We noted no noncompliance with certain
provisions of laws, regulations, contract and grants.
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City of Arden Hills
March 31, 2000
Page Two
Accounting Estimates
Accounting estimates are an integral part of the combined fmancial statements prepared by management and are based on
management's knowledge and experience about past and current events and assumptions about future events. Certain
accounting estimates are particularly sensitive because of their significance to the general purpose fmancial statements and
because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive
estimates affecting the financial statements was depreciation on fIxed assets.
Management's estimate of depreciation is based on estimated useful lives of the assets. We evaluated the key factors and
assumptions used to develop this estimate in determining that it is reasonable in relation to the financial statements taken as a
whole.
Significant Audit Adjustments
For purposes of this letter, professional standards defme a significant audit adjustment as a proposed correction of the general
purpose fmancial statements that, in our judgment, may not have been detected except through our auditing procedures. We
proposed no material audit adjustments.
Disagreements with Management
For purposes of this letter, professional standards defme a disagreement with management as a matter, whether or not
resolved to our satisfaction, concerning a fmancial accounting, reporting or auditing matter that could be significant to the
general purpose fmancial statements or the auditor's report. We are pleased to report that no such disagreements arose during
the course of our audit.
Issues Discussed Prior to Retention of Independent Auditors
We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with
management each year prior to retention as the City's auditors. However, these discussions occurred in the normal course of
our professional relationship and our responses were not a condition to our retention.
Difficulties Encountered in Performing the Audit
We encountered no significant difficulties in dealing with management in performing our audit.
Other Matters
The folIowing are areas that came to our attention during the audit that we feel should be reviewed:
General Fund
The fund balance in the General fund increased $26,171 during 1999. Actual revenue was greater than budget by
$285,107. The total variance represents 11.2% of budget. The area with the greatest variance was nonbusiness licenses
and permits with a variance of $183,692. Expenditures were less than budget by $155,660. The total variance represents
6.6% of budget. Total transfers out totaled $598,500 or $415,950 more than budget.
Most of the general fund revenue comes from property taxes and property tax credits. They represent 72% of 1999
revenue. This type of revenue is received during the second half of the year. As a result, a reserve for working capital
needs to be established equal to about 35 - 45% of planned expenditures and transfers out. The City has excellent reserves
for working capital from several sources. The amount designated for working capital in the general fund is $579,742. In
addition to the fund balance in the general fund, the City can also draw working capital from one of several permanent
capital projects funds which total about $8,100,000.
DRAFT
City of Arden Hills
March 31, 2000
Page Three
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It is important to maintain an adequate fund balance for the following reasons:
Expenditures are incurred somewhat evenly throughout the year. However, property tax and state aid revenues are
not received until the second half of the year. An adequate fund balance will provide the cash flow required to
fmance the General Fund expenditures.
The City is vulnerable to legislative actions at the State and Federal1eveI. In recent years, the State had adjusted the
local government aid and property tax credit formulas and implemented levy lintits. An adequate fund balance will
provide a temporary buffer against those aid adjustments and levy limits.
Expenditures not anticipated at the time the annual budget was adopted may need immediate Council action. These
would include capital outlay replacement, lawsuits and other items. An adequate fund balance will provide the
fmancing needed for such expenditures.
A strong fund balance has assisted the City in determining its bond rating. The City received an AAA rating from
Standard and Poors on its 1998 bond issue.
A sunnnary of the 1999 operations is as follows:
V ariance ~
Favorable
Budget Actual (Unfavorable )
Revenue $ 2,540,814 $ 2,825,921 $ 285,107
. Expenditures 2.357.910 2.20 1.250 156.660
Excess of Revenue Over Expenditures 182.904 624.671 441.767
Other Financing Sources (Uses)
Operating transfers in 2,200 (2,200)
Operating transfers out (I 82.550) (598.500 ) (415.950)
Total Other Financing Sources (Uses) (I 80.350) (598.500 ) (418.150)
Excess of Revenue and Other Financing
Sources Over Expenditures and
Other Uses $ 2554 26,171 $ 23617
Fund Balance, January I 575.223
Fund Balance, December 31 $ 601.394
DRAFT
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City of Arden Hills
March 31, 2000
Page Four
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A further detailed comparison of revenue and expenditures both graphically and as a table are as follows:
Percent Increase
of (Decrease)
Revenue Source 1999 Total 1998 From 1998
Property Taxes $ 1,947,378 68.91% $ 1,854,986 $ 92,392
Licenses and Permits 402,105 14.23 358,918 43,187
Intergovernmental 339,031 12.00 345,896 (6,865)
Charges for Services 29,460 1.04 29,793 (333)
Fines and Forfeitures 30,924 1.09 32,096 (1,172)
Other 77.023 2.73 84.361 17.338 )
Total Revenue $ 2.825921 illO.OO% $ 2.706 050 ,$ 119871
1999 Revenue
Taxes
68.91%
.
Other
2.73%
Fines
1,09%
Charges
1.04%
Licenses and Permits
14.23%
Intergovernmental
12.00%
Percent Increase
of (Decrease)
Prmrrarns 1999 Total 1998 From 1998
General Government $ 609,402 21.76% $ 609,636 $ (234)
Public Safety 1,014,436 36.23 964,759 49,677
Public Works 240,443 8.59 397,235 (156,792)
Culture and Recreation 254,989 9.11 247,475 7,514
Capital Outlay 81,980 2.93 182,621 (100,641 )
Transfers out 598.500 21.38 302.450 296.050
. Total Expenditures and Transfers $ 2.799 750 10000% $2704176 $ 95 574
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City of Arden Hills
March 31, 2000
Page Five
1999 Expenditures
Public Safety
36.23%
General Government
21.76%
Public Works
8.59%
Transfers out
21.38%
Special Revenue Funds
Community Services
This fund balance increased $10,965 and was $250,154 at year end. This fund will provide for various needs in the
community as determined by the Council.
Recreation Fund
The activities of this fund were reclassified from the General fund in 1998. The expenditures were in excess of
revenue by $51,774. A transfer of $50,000 was needed to return the operations to near break even. A deficit of
$2,531 exists at year end.
Park Fund
This fund had revenue of$48,093 and expenditures of$52,535. The result was an decrease in fund balance of
$4,442 to end at $462,992. This fund is used to fmance park improvements.
Cable TV Fund
The fund balance increased $40,334 and was $259,585 at year end. The fund balance is expected to be used for
cable equipment at a new city hall.
Insurance Deductible
This fund exists to pay deductible costs on insurance claims. The revenue will corne from insurance dividends
received from the League of Minnesota Cities Insurance Trust. The year end fund balance was $122,935 which was
an increase of$30,979 from the prior year.
Economic Development Authority
The Econontic Development Authority had activity for the fIrst time in 1997 and will account for tax increments and
projects within the TIP district. The Development/Redevelopment TIF Capital Projects Fund was closed into this
fund in 1997. The Cardiac Pacemakers, Inc. loan of$593,789 is also recorded here and the forgivable portion of the
loan will be written off as the terms of the loan are met. Bond proceeds of$2,826,814 were received in 1998 to
fmance improvements within the TIP district. The fund balance was a deficit of$984,858 at year end.
DRAFT
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City of Arden Hills
March 31, 2000
Page Six
Debt Service Funds
The fmal payment of the G.O. Improvement Bonds of 1977 which were refunded in 1985 were fully paid by the escrow in
1997. This allows the remaining $1,192,544 fund balance to be used for any public purpose.
The Tax Increment Bonds of 1998 were issued in 1998. The debt service on the $3,100,000 obligation will be recorded in
this fund. Tax increment collections will provide the resources to pay the bonds.
Capital Projects Funds
Municipal Land and Buildings
This fund will be used to improve existing City buildings or provide for new buildings. The fund balance increased
$268,998. The ending fund balance was $1,342,520.
Non-Assessable Road Improvements
The fund balance of $1 ,324,805 at year end exists for the completion of future county road projects such as County
Road I, Highway 96 and County Road D.
Capital Equipment Sinking
Its purpose will be to accumulate resources to fmance major equipment purchases. The activity in 1999 was interest
of$6,446. The fund balance at December 31,1999 was $142,382.
Fire Equipment Sinking
The fund balance of $274,530 will be used for equipment replacement.
Permanent Improvement Revolving (pm) Fund
The fund balance at year end was $6,137,285, of which $1,065,000 represents the amount of the unpaid advance to
the Econontic Development Authority. Interest income for 1999 was $193,856.
Water and Sewer Enterprise Funds
A further detailed comparison of operations both as a table and graphically as follows:
Year ended December 31.
Water Fund 1996 1997 1998 1999
Charges for services and other revenue $1,096,037 $ 999,386 $ 1,043,989 $ 1,058,483
Operating expenses before depreciation
on contributed property 845.090 845.992 901.872 943.248
Income from operations $ 250947 $ ] 53 394 $ 142 117 $ 115235
Transfer standby charges to the PIR Fund $ 72 699 $ 72 598 $ 74122 $ 78 528
Cash balance $ 653 897 ~ 797041 $ 1.01] 084 $ I 167.755
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$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$-
City of Arden Hills
March 31, 2000
Page Seven
Water Fund
II!Il Revenue
. Income from operations
1996
1997
1999
1998
The cash balance of the Water Fund is $1,167,755 and this represents 124% of 1999 operating expenses. The current
level should be adequate to fund operations and meet repair needs.
Year Ended December 3 I.
Sewer Fund 1996 1996 1998 1999
. Charges for services and other revenue $1,042,597 $ 1,000,408 $ 1,091,586 $ 1,055,880
Operating expenses 946.717 899.765 1.005.858 909.520
Income from operations $ 95.880 $ 100.643 $ &5 728 $ 146.360
Cash and investments $ 76& 735 $ 1010914 $ I 253 245 $ 130&721
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$-
Sewer Fund
I!Il Revenue
. Income from operations
1996
1997
1999
1998
.
The Sewer Fund has a cash balance of$I,308,721. This represents a reserve of 144% expenses based on 19991evels.
This should be adequate for working capital and other needs.
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City of Arden Hills
March 31, 2000
Page Eight
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Recycling Fund
This fund has a cash balance of$55,830 and retained eamings of$51,740 at year-end. This is adequate to fund the
current level of operations.
Surface Water Management Fund
This fund has a cash balance of$142,530 and retained earnings of$21l,688 at year-end. This is adequate to fund the
current level of operations.
Governmental Accounting Standards Board (GASB) Statement No. 34, Basic Financial Statements - and
Management's Discussion and Analysis - for State and Local Governments
GASB Statement No. 34 is the result of an ahnost decade-Prior effort by GASB to reexamine the fmancial reporting model
for state and local governments. The most notable change is the presentation of a set of highly aggregated, "full accrual"
fmancial statements. At the same time, however, the Statement retains many familiar features of current governmental
financial reporting, in particular fund-based fmancial statements.
State and local governmental financial statement preparers and auditors will need to comprehend and implement a vast
number of changes in accounting and fmancial reporting. They will have to explain those changes to persons who are
unfamiliar with the particulars of accounting, much less the unique area of state and local governmental accounting.
The following are some specific areas that need to be addressed with the implementation of this new statement:
Timeline
. GASB Statement No. 34 is effective in three phases based on the total annual revenues of the primary government's
governmental and proprietary funds, although earlier application is encouraged. For this purpose, revenues include all
revenues except for other fmancing sources and certain extraordinary items. The City is considered to be phase 3. Therefore,
the City is required to implement GASB Statement No. 34 for the calendar year ending 2004.
Management's Discussion and Analysis (MD&A)
MD&A gives an objective and easily readable analysis ofa government's financial activities based on currently known facts,
decisions, or conditions. It presents short- and Prior-term analyses of the government's activities, compares current-year
results with those of the prior year, and discusses the positive and negative aspects of that comparison.
Government-wide Financial Statements
The government-wide fmancial statements are (I) a statement of net assets and (2) a statement of activities. The statement of
net assets presents the government's fmancial position at a point in time (like a balance sheet does); the statement of activities
presents its activities during a period (like an operating statement does). These statements present highly aggregated
information for the overall government; they do not display individual funds or fund types. They also present fmancial
information in separate rows and columns for the (I) primary government's aggregate governmental activities, (2) primary
government's aggregate business-type activities, (3) total primary government, and (4) discretely presented component units.
Capital Assets
.
Capital assets are tangible and intangible assets that are used in operations that have initial usefullives longer than one year.
They include land and improvements, easements, buildings and improvements, equipment, and works of art and historical
treasures. Capital assets also include infrastructure assets - normally stationary capital assets that can be preserved for
significantly greater number of years than most capital assets. Infrastructure assets include roads, bridges and tunnels; water,
sewer and drainage systems; dams; lighting systems; and buildings that are an ancillary part of a network of infrastructure
assets. Capital assets are reported in the statement of net assets at historical cost (or estimated fair value, if donated) and net
of accumulated depreciation. They are depreciated in the statement of activities over their estimated usefullives.
DRAFT
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City of Arden Hills
March 31, 2000
Page Nine
Infrastructure Assets
GASB Statement No. 34 applies prospectively to all general infrastructure assets beginning at the effective dates of the
Statement (or earlier, if the statement is implemented earlier). Governments are also encouraged to apply the Statement
retroactively to all existing major general infrastructure assets at that time. However, phase 1,2 governments need not
retroactively report those assets until calendar year 2006, 2007 - four years after their required implementation of Statement
No. 34. Phase 3 governments are encouraged but not required to report major general infrastructure assets retroactively.
If there are inadequate records of the actual historical cost of existing general infrastructure assets, governments can estimate
historical cost. They also may limit retroactive application to only those major general infrastructure assets that were
acquired or significantly reconstructed, or that received significant improvements, in fiscal years ending after June 30, 1980.
The above gives you some general information on GASB Statement No. 34 implementation. We intend to educate and work
with all of our clients in developing a plan to implement this new statement. As a result of implementing this statement, there
will no doubt be additional fees for our services. These expected increases will most likely result from additional time spent
in the areas of (I) training, (2) account structure modifications to provide infonuation necessary to prepare fmancial
statements, (3) accounting for fixed assets, infrastructure assets and related depreciation, and (4) fmancial statement
preparation. The more that the City staff can do in the areas of fixed asset accounting and proper account structure will help
in reducing these costs. We will help you as nmch as possible to accomplish this.
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This report is intended solely for the use of management and council. The comments and recommendations in the report are
purely constructive in nature, and should be read in this context.
Our exantination would not necessarily disclose all weaknesses in the system because it was based on selected tests of the
accounting records and related data.
If you have any questions or wish to discuss any of the items contained in this letter, please feel free to contact us at your
convenience. We wish to thank you for the continued opportunity to be of service and for the courtesy and cooperation
extended to us by your staff.
March 31,2000
Minneapolis Office
ABDO, ABDO, EICK & MEYERS, LLP
Certified Public Accountants
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.BRW
Bm!DI A DAMES &. MOORE GROup COMPANY
MEMORANDUM
BRW
Thresher Square
700 Third Street South
Minneapolis, MN 55415
Phone: (612) 370-0700
Fax: (612) 37Q.-1378
To:
Joe Lynch/Arden Hills
City Administrator
File: 37951-012-0101
From: Gregory S. Brown
Arden Hills City Engineer
Date: May 23, 2000
Subject: Pay Estimate #5 (Final Payment)
Arden Manor Park Improvements
McClung Drive Drainage Improvements
Background
The City of Arden Hills awarded Nadeau Utility, Inc. of Maple Grove, Minnesota the McClung
Drive Drainage Improvements and Arden Manor Park Improvements Project on September 13,
1999 for a total contract amount of $158,617.45. Change Order #1 for 10,934.40 was approved
on November 8, 1999.
Project Status
The Contractor has completed the project and has finished all punchlist items
Recommendations
The Arden Hills City Engineer recommends the Council approve the Final Payment, Pay
Estimate #5, in the amount of $8,099.67 to Nadeau Utility, Inc. This payment reflects the
release of the 5% retainage.
Cc: Mark LynchlBRW
Dwayne Stafford! Arden Hills
,
BRW
Thresher Square
700 Third Street South
Minneapolis, Minnesota 55415
6123700700 Tel
612370 1378 Fax
www.brwinc.com
u.
A DMo;ES & MOORE GROUP COMPANY
The undersigned agrees that Payment Number Five (5) shall be considered final payment for the
City of Arden Hills Arden Manor Park Improvements McClung Drive Drainage Improvements
project.
Agreement to the final payment holds the City of Arden Hills and BRW Inc. harmless of further
compensation for this project.
Contractor: Nadeau,Utility, Inc.
By ( tW.d. (~t1~~&'t1LL Date
. (Name and Title)&1iJ. t1t(Lfz:~~j
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Offices Worldwide
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APPLICATION FOR PAYMENT
FINAL PAYMENT
NO. 5
BRW Copy
Owner CODY
V Contractor Copy
inspector Copy
Project ARDEN MANOR PARK IMPROVEMENTS
MCCLUNG DRIVE DRAINAGE IMPROVEMENTS
Owner CITY OF ARDEN HILLS
Owner's Project No. Engineer's File No. 37951-012-0101
Contractor NADEAU UTILITY, INC.
Application Date 5/30/00 For Period Ending 5/19/00
--------------------------------------------------------------------
--------------------------------------------------------------------
STATEMENT OF WORK
Original Contract Amount
$ 158,617.45
$ 10,934.40
$ 169,551.85
$ 161,993.40
$ 0.00
$ 161,993.40
$ 0.00
$ 161,993.40
$ 153,893.73
$ 8,099.67
Net Change By Contract Amendment
Contract Amount to Date
Total Amount of Work Completed to Date
Material Suitably Stored on Site but not
Incorporated into Work
Gross Amount Due to Date
Less 0.00% Retainage
Amount Due to Date
Less Previous Payments
Payment Due this Application
<
I hereby certifY that all items and amounts shown are correct for the work completed to date.
By
Date 5 -2-+ Du
The work on this project and the application for payment have been reviewed and the amount
shown is recommended for payment.
By
APPROVED FOR PAYMENT
Owner
City of Arden Hills
By
(Name and Title)
Date
6~3,6,
Date
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APPLICATION FOR PARTIAL PAYMENT
ARDEN MANOR PARK IMPROVEMENTS
MCCLUNG DRIVE DRAINAGE IMPROVEMENTS
e
BRW File: 37951-012-0101
Seg. No/.
MnDot No Item
Unit
Unit
Price
Bid Schedule: A - MCCLUNG DRIVE DRAINAGE IMPROVEMENTS
1 MOBILIZATION
2021.501
2 DITCH/CULVERT CLEANING
2105.511
3 TOP SOIL BORROW
2105.607
4 GEOTEXTILE FABRIC
2105.604
5 BOULDER (12" MINIMUM
2511.501 DIAMETER)
~ WOOD FIBER BLANKET
W5.523
7 SEEDING
2573.501
8 SODDING
2575.501
9 LANDSCAPE RESTORATION
2571.601
10 REMOVE AND REPLACE WOOD
2104.601 WEIR
11 TREE REMOVAL
2101. 502
12 HAUL EXCESS DITCH
2105.607 MATERIAL
13 RECONSTRUCT POND OUTLET
0000.000
_ Schedule: 1 - ARDEN MANOR
1 MOBILIZATION
2021. 501
LS
1250.00
LF
9.25
CY
55.00
SY
1. 90
TON
95.00
SY
2.15
SY
1. 75
SY
3.25
LS
1400.00
LS
5049.00
EA
855.00
CY
2.50
LS
10934.00
PARK IMPROVEMENTS
LS
6700.00
Contract
Quantity
1.00
600.00
40.00
125.00
80.00
1000.00
1000.00
1000.00
1. 00
1.00
1.00
250.00
1. 00
1.00
Contract
Amount
1250.00
5550.00
2200.00
237.50
7600.00
2150.00
1750.00
3250.00
uoo.oo
5049.00
855.00
625.00
10934.00
To Date
Quantity
1. 00
500.00
20.00
187.00
75.00
1050.00
1050.00
835.00
0.50
1.00
1. 00
48.00
1.00
Subtotal: $
6700.00
1.00
5/23/00
Page: 1
To Date
Amount
1250.00
4625.00
1100.00
355.30
7125.00
2257.50
1837.50
2713.75
700.00
5049.00
855.00
120.00
10934.00
38,922.05
6700.00
APPLICATION FOR PARTIAL PAYMENT
ARDEN MANOR PARK IMPROVEMENTS
MCCLUNG DRIVE DRAINAGE IMPROVEMENTS
.'
BRW File: 37951-012-0101
Seg. No/
MnDot No Item
Unit
Unit
Price
Contract
Quantity
Contract
Amount
To Date
Quantity
.
.
5/23/00
Page: 2
To Date
Amount
2 TOPSOIL STRIPPING CY 1.45 755.00 1094.75 755.00 1094.75
2105.511
3 REMOVE EXISTING FENCE LF 5.45 420.00 2289.00 420.00 2289.00
2104.501
4 REMOVE BITUMINOUS TENNIS SY
2104.503 COURT
2.00
5 SITE GRADING
2105.601
LS
17855.00
6 REMOVE HYDRANT
2104.523
EA
2170.00
7 CLASS 5 AGGREGATE SERVICE SY
2211. 503 DRIVE
11.40
8 REMOVE PICNIC SHELTER LS
2103.501
2050.00
9 BITUMINOUS PAVING
2521.511 (BASKETBALL COURT)
SY
31. 65
10 3" BITUMINOUS WALK
2521.511
SF
4.22
11 4" CONCRETE PAVEMENT SF
2521.501 (SHELTER FLOOR)
6.10
12 FURNISH AND INSTALL LS
2540.602 18x30 PICNIC SHELTER
16255.00
13 FURNISH AND INSTALL WOOD EA
2554.602 BOLLARDS
260.00
14 24" RCP CLASS 3
2503.541
LF
34.45
15 24" RCP APRON WITH TRASH EA
2501.515 GUARD
1485.00
16 RIPRAP CLASS II
2511.501
CY
81. 00
1000.00
1. 00
1. 00
365.00
1. 00
570.00
370.00
540.00
1.00
6.00
40.00
2.00
9.00
2000.00
17855.00
2170.00
4161.00
2050..00
18040.50
1561.40
3294.00
16255.00
1560.00
1378.00
2970.00
729.00
1484.00
1. 00
1. 00
360.00
1.00
570.00
160.00
640.00
0.97
6.00
40.00
2.00
16.00
2968.00
17855.00
2170.00
4104.00
2050 _
18040.50
675.20
3904.00
15767.35
1560.00
1378.00
2970.00
1296.
.
APPLICATION FOR PARTIAL PAYMENT
ARDEN MANOR PARK IMPROVEMENTS
MCCLUNG DRIVE DRAINAGE IMPROVEMENTS
"
e
BRW File: 37951-012-0101
Seq. No/.
MnDot No Item
Unit
Price
Unit
Contract
Quantity
Contract
Amount
To Date
Quantity
5/23/00
Page: 3
To Date
Amount
-------- ~----------------------- ------- ---------- --------- ----------- --------- -----------
17 6" DIP CLASS 52 LF 27.25 40.00 1090.00 0.00 0.00
2504.603
18 INSTALL HYDRANT WITH GATE EA
2504.602 VALVE
2445.00
19 CONNECT TO EXISTING 6"
2504.602 WATER MAIN
EA
1260.00
20 COMMON BORROW (CV) (P) CY
2105.523
11.27
21 GRANULAR BORROW (CV) (P) CY
2105.522
15.55
22
.:.603
2564.603
MODULAR BLOCK RETAINING SF
WALL
15.90
BASKETBALL COURT STRIPING LS
(PAINT)
1725.00
24 SOD WITH 4" TOPSOIL
2575.502
SY
3.20
25 SILT FENCE (HEAVY DUTY)
2573.502
LF
3.15
26 BALE CHECKS
2573.501
EA
8.50
27 WOOD FIBER BLANKET
2575.523
SY
2.15
28 SEEDING WITH 4" TOPSOIL
2573.501
SY
1.20
29 ORANGE CONSTRUCTION FENCE LF
2557.603
1.50
e
1. 00
1.00
1290.00
200.00
200.00
1.00
2000.00
260.00
6.00
2000.00
2000.00
850.00
2445.00
1260.00
14538.30
3110.00
3180.00
172.5.00
6400.00
819.00
51.00
4300.00
2400.00
1275.00
0.00
0.31
1290.00
200.00
251.33
1. 00
0.00
260.00
0.00
3830.00
3830.00
560.00
Subtotal: $
Grand Total: $
0.00
390.60
14538.30
3110.00
3996.15
1725.00
0.00
819.00
0.00
8234.50
4596.00
840.00
123,071.35
161,993.40
!
e
.
.
BRW
MEMORANDUM
A DAMES & MOORE GROUPCOMPANY
BRW
Thresher Square
700 Third Street South
Minneapolis, MN 55415
Phone: (612) 370-0700
Fax: (612) 370-1378
To:
Joe Lynch/Arden Hills
City Administrator
37951-011-0101
File:
From: Gregory S. Brown
Arden Hills City Engineer
Date: May 23, 2000
Subject: Pay Estimate #2
1999 Sanitary Sewer Rehabilitation Program
Background
The City of Arden Hills awarded Lametti and Sons, Inc. of Hugo, Minnesota the 1999 Sanitary
Sewer Rehabilitation Project on November 8,1999 for a total contract amount of $251,265.00.
Payment #1 for the sum of $120,478.05 was paid on April 10, 2000.
Project Status
Sanitary Sewer Rehabilitation
The Contractor has completed the sanitary sewer rehabilitation and site restoration.
Televising Sanitary Sewer
The Contractor has completed the majority of the sewer cleaning and televising and is in the
process of testing and sealing.
Sag Pipe Repair
The Contractor has completed the sag pipe repair and site restoration.
Recommendations
The Arden Hills City Engineer recommends the Council approve Pay Estimate #2 in the amount
of $59,371.73 to Lametti and Sons, Inc. A retain age of 5% is being held for the project.
Cc: Mark LynchlBRW
Dwayne Stafford! Arden Hills
APPLICATION FOR PAYMENT
./ BRW Copy
Owner Copy
Contractor Copy
Inspector Copy e
NO. 2
Project
1999 SANITARY
CITY OF ARDEN
Owner CITY OF ARDEN
Owner's Project No.
Contractor LAMETTI & SONS,
Application Date 5/30/00
SEWER
HILLS
HILLS
REHABILITATION
Engineer's File No. 37951-011-0101
INC.
For Period Ending
5/19/00
STATEMENT OF WORK
Original Contract Amount
Payment Due this Application
$ 251,265.00
$ 0.00
$ 251,265.00
$ 189,315.56
$ 0.00 e
$ 189,315.56
$ 9,465.78
$ 179,849.78
$ 120,478.05
$ 59,371. 73
Net Change By Contract Amendment
Contract Amount to Date
Total Amount of Work Completed to Date
Material Suitably Stored on Site but not
Incorporated into Work
Gross Amount Due to Date
Less 5.00% Retainage
Amount Due to Date
Less Previous Payments
.
...
.
.
.
I hereby certify that all items and amounts shown are correct for the work completed to date.
::ntrf1:a~tt~
.
(Name and Title)
51JA-
Date ~ - 2 1./ -oc)
The work on this project and the application for payment have been reviewed and the amount
shown is recommended for payment.
By
APPROVED FOR PAYMENT
Owner
City of Arden Hills
By
(Name and Title)
Date
Date
5/.;23,,00
APPLICATION FOR PARTIAL PAYMENT
1999 SANITARY SEWER REHABILITATION
CITY OF ARDEN HILLS
BRW File: 37951-011-0101
Seg. No/-.
MnDot No Item Unit
Unit
Price
Bid Schedule: A - SANITARY SEWER REHABILITATION
1 MOBILIZATION
2021.501
2 SITE RESTORATION
2105.601
3 SEWER BYPASS
2503.601
4 MANHOLE SEAL, CHEMICAL
2503.602
5 MANHOLE SEAL MORTAR
2503.602
6 F & I MANHOLE STEPS
2503.602
7 SEWER MAIN CLEANING
2503.603
8 TRENCHLESS PIPE LINING
2503.603 (12")
9 RECONSTRUCT MANHOLE
2506.602 INVERT
10 INSTALL 2-FOOT, 48"
2506.602 BARREL SECTION
11 LOCKING MANHOLE COVER
2506.602
12 MANHOLE MARKER POST
2564.532
LS
6100.00
LS
3000.00
LS
1500.00
GAL
50.00
GAL
50.00
EA
40.00
LF
6.00
LF
33.00
EA
2000.00
EA
800.00
EA
1000.00
EA
70.00
Bid Schedule: B - TELEVISE SANITARY SEWER
1 MOBILIZATION
2021.501
2 TELEVISE SANITARY SEWER
2503.603 (8"-18")
LS
3000.00
LF
Contract
Quantity
1.00
1.00
1.00
200.00
100.00
65.00
2300.00
2300.00
1.00
2.00
1. 00
13.00
1.00
0.40 49500.00
Contract
Amount
6100.00
3000.00
1500.00
10000.00
5000.00
2600.00
13800.00
75900.00
2000.00
1600.00
1000.00
910.00
To Date
Quantity
1.00
1.00
1.00
200.00
100.00
57.00
2262.00
2262.00
1.00
2.00
1.00
13 .00
Subtotal: $
3000.00
19800.00
1.00
0.00
~
.
5/24/00
Page: 1
TO Date
Amount
6100.00
3000.00
1500.00
10000.00
5000.00
2280.
13572.00
74646.00
2000.00
1600.00
1000.00
910.00
121,608.00
3000.00
.
0.00
..
APPLICATION FOR PARTIAL PAYMENT
1999 SANITARY SEWER REHABILITATION
CITY OF ARDEN HILLS
-BRW
File: 37951-011-0101
Seg. No/
MnDot No Item
3 SANITARY SEWER CLEANING
2503.603 (8"-18")
Bid Schedule: 1 - SAG PIPE REPAIR
1 MOBILIZATION
2021.501
2 REMOVE BITUMINOUS
2104.503 PAVEMENT
3
2104.501
REMOVE BITUMINOUS CURB
4
..501
2105.521
REMOVE 8" PVC
GRANULAR BORROW
6
2105.601
DEWATERING
7
2105.601
SITE RESTORATION
8
2105.607
TRENCH EXCAVATION
9
2331.521
BITUMINOUS PATCH
10 FURNISH AND INSTALL
2503.511 8" PVC
11 SEWER BYPASS
2503.601
12 JOINT TEST (8" PVC)
2503.602
. JOINT SEAL (8" PVC)
.602
Unit
Unit
Price
LF
Contract
Quantity
0.60 49500.00
LS
4000.00
SY
10.00
LF
4.00
LF
6.00
TON
6.00
LS
3500.00
LS
4500.00
LF
50.00
SY
35.00
LF
20.00
LS
2500.00
EA
95.00
GAL
7.00
1. 00
113.00
70.00
355.00
100.00
1. 00
1.00
355.00
113.00
355.00
1.00
60.00
150.00
Contract
Amount
To Date
Quantity
29700.00 34835.00
Subtotal: $
4000.00
1130.00
280.00
2130.00
60q.00
3500.00
4500.00
17750.00
3955.00
7100.00
2500.00
5700.00
1050.00
1. 00
68.00
39.00
84.00
25.00
1. 00
1. 00
321.11
68.00
89.98
1. 00
0.00
0.00
5/24/00
Page: 2
To Date
Amount
20901.00
23,901.00
4000.00
680.00
156.00
504.00
150.00
3500.00
4500.00
16055.50
2380.00
1799.60
2500.00
0.00
0.00
.
BRW File: 37951-011-0101
~
APPLICATION FOR PARTIAL PAYMENT
1999 SANITARY SEWER REHABILITATION
CITY OF ARDEN HILLS
.'
.
5/24/00
Page: 3
.
~
.
.BRW
EmImI A DAMES & MOORE GROUP COMPANY
MEMORANDUM
BRW
Thresher Square
700 Third Street South
Minneapolis, MN 55415
Phone: (612) 370-0700
Fax: (612) 370-1378
To:
Joe Lynch/Arden Hills
City Administrator
File: 37951-002-8001
From: Gregory S. Brown
Arden Hills City Engineer
Date: May 24, 2000
Subject: Pay Estimate #8 (Final Payment)
Gateway Business District 14th, Street Northeast
.
Background
The City of Arden Hills awarded Lametti and Sons, Inc. of Hugo, Minnesota the Gateway
Business District, 14th Street Northeast project on October 14, 1997. Lametti & Sons low bid
was $713, 700.00; Change order #1 was approved by the Council on October 14, 1997
increasing the contract amount by $17,000.00 to $730,700.00. Change Order #2 was approved
by the Council on December 15, 1998 increasing the contract amount by $193,726.50 to
$924,426.50. Change Order #3 was approved by the Council on August 31,1998 increasing the
contract amount by $29,650.00 to $954,076.50. Change Order #4 in the amount of $182,973.53
was approved by the Council on December 7,1998 increasing the contract to $1,137,050.03.
Project Status
Lametti & Sons has completed the project and all associated punchhst items. The additional
$2,969.66 over the work to date on payment #7 reflects additional bituminous and Class 5
aggregate quantity tickets which were provided after change order #4 was processed. The
Contractor had inadvertently not submitted the tickets at the time the work was completed.
BRW has confirmed that the materials represented by the additional tickets were placed on the
job during the original construction.
Recommendations
The Arden Hills City Engineer recommends the Council approve the final payment, Pay
Estimated #8, in the amount of $25,710.11 to Lametti and Sons, Inc. This payment reflects the
. release of all retainage withheld for this project.
Cc: Mark Lynch/BRW
Dwayne Stafford! Arden Hills
BRW
A DAMES & MOORE GROUP COMPANY
Thresher Square
700 Third Street South
Minneapolis, Minnesota 55415
6123700700 Te]
612370 1378 Fax
www.brwinc.com
The undersigned agrees that Payment Number Five (8) shall be considered final payment for the
City of Arden Hills Gateway Business District 14th Street Northeast project.
Agreement to the final payment holds the City of Arden Hills and BRW Inc. harmless of further
compensation for this project.
Contractor: Lametti & Sons, Inc.
BY~ K ~~ ~'Vf
(Name and Title)
Date 5 < '"2 '1- co
Offices Worldwide
--.
e
e
,
e
V BRW Copy
Owner Copy
Contractor Copy
"'P8dOr COpy
CITY OF ARDEN HILLS
CONSTRUCTION PAYMENT VOUCHER
ESTIMATE NO.:
DATE:
PERIOD ENDING:
CONTRACT:
. ENGINEER'S FILE NO.:
8 (Eight) FINAL PAYMENT
May 30, 2000
May 26, 2000
Gateway Business District 14th Street Northeast
37951-002-8001
TO: Lametti & Sons, Inc.
16028 Forest Boulevard North
Hugo, MN 55038
A.
B.
C.
D.
E.
e F.
G.
H.
1.
J.
K.
Original Contract Amount ............,........................................................$713,700.00
Total Additions .. ........ ....... ..... .................. ..... ...... ....... ..... ..... .... .......:. .... .$423,350.03
Total Deductions ..... ........ .... ...... .... ... ....... .... ............. ..... ..... ......... ... .......... .... .....$0 .00
Total Contract Amount .......................................................................$1,137,050.03
Total Value of Work to Date ..............................................................$1,139,992.25
Materials on Hand..... ............ ... .................... ..... .......... ........... ........ .... ........... ....$0.00
Gross Amount Due to Date.................................................................$I,139,992.25
Less Retained (0%) ....... ............... ....... ......... ..... ..................... .............. ........ .....$0.00
Less Previous Payments......................................................................$I,114,282.14.
Total Approved for Payment this Voucher..............................................$25,710.l1
Total Payments Including this Voucher..............................................$I,139,992.25
APPROVALS:
Pursuant to our field observations, I hereby recommend for payment the above stated amount of
work performed throu h May 26, 2000.
e
Signed by:
5'-2'-1_00
Date
~
t;/~Ykc-
Date
Signed by:
f(~
Lametti & Sons, Inc.
Signed by:
Date
City of Arden Hills
City Change Orders:
No.
One
Two
Three
Four
Date Approved
Additions
Deductions
e
October 14,1997
December 15, 1997
August 31,1998
December 7, 1998
$17,000.00
$193,726.50
$29,650.00
$182,973.53
$423,350.03
Net Change by Change Order;=
Previous Payments:
No.
One
Two
Three
Four
Five
Six
Seven
Date Approved
Amount
December 15, 1997
January 26, 1998
April 13, 1998
May 26, 1998
July 13, 1998
October 13, 1998
December 7, 1998
$90,171.43
$183,649.92
$97,000.98
$254,093.08
$150,474.55
$130,095.64
$208,796.54
e
Total Previous Payments ;=
$1,114,282.14
e
APPLICATION FOR PARTIAL PAYMENT
GATEWAY BUSINESS DISTRICT
. 14TH STREET NORTHEAST
BRW File: 37951-002-8001 5/23/00
Page: 1
Seq. No/ . Unit Contract Contract To Date To Date
MnDot No Item Unit Price Quantity Amount Quantity Amount
-------- ------------------------ ------- ---------- --------- ----------- --------- -----------
Bid Schedule: 1.0 - STREET
1 SUBGRADE PREPARATION RDSTA 150.00 25.00 3750.00 21. 00 3150.00
0000.000
2 MODIFIED SELECT GRANULAR CY 10.00 5183.00 51830.00 5761.19 57611.90
0000.000 BORROW
3 AGGREGATE BASE, CLASS 5 TON 7.50 5178.00 38835.00 6285.93 47144.48
0000.000
4 TYPE 31B, BASE COURSE TON 24.00 1497.00 35928.00 1197.13 28731.12
0000.000 MIXTURE
5 TYPE 41A, WEAR COURSE . TON 26.00 1215.00 31590.00 1099.18 28578.6E
0000.000 MIXTURE
.6 4" THERMOPLASTIC LF 2.00 4378.00 8756.00 2486.00 4972 .OC
0000.000 DRAINTILE
7 BIT. MATERIAL FOR TACK GAL 1.50 434.00 651.00 300.00 450.0C
0000.000 COAT
8 CONCRETE CURB AND GUTTER, LF 7.00 4271.00 29897.00 3680.00 25760.0C
0000.000 B618
9 CONCRETE CURB & GUTTER, LF 11.00 300.00 :1300.00 100.00 1100.0(
0000.000 SURM.
10 MILL BITUMINOUS SURFACE SY 5.00 890.00 4450.00 0.00 0.0'
0000.000
11 REMOVE AND REPLACE SY 12.00 658.00 7896.00 602.60 7231.2
0000.000 PAVEMENT
12 SUBGRADE DENSITY TEST, EA 25.00 18.00 450.00 0.00 0.0
0000.000 INPLACE
13 CLASS 5 GRADATION TEST EA 70.00 10.00 700.00 0.00 0.0
0000.000
14 CLASS 5 PROCTOR TEST EA 90.00 5.00 450.00 0.00 0.0
.00.000
15 CLASS 5 DENSITY TEST, EA 25.00 12.00 300.00 0.00 O.C
0000.000 INPLACE
APPLICATION FOR PARTIAL PAYMENT
GATEWAY BUSINESS DISTRICT
14TH STREET NORTHEAST
BRW File: 37951-002-8001
Seq. No/
MnDot No Item
Unit
Price
Unit
Contract
Quantity
Contract
Amount
To Date
Quantity
e
5/23/00
page: 2
To Date
Amount
-------- ------------------------ ------- ---------- --------- ----------- --------- -----------
16 CONCRETE TESTING EA 105.00 8.00 840.00 0.00 0.00
0000.000
17 BITUMINOUS AIR VOID TEST EA 115.00 4.00 460.00 0.00 0.00
0000.000
18 BITUMINOUS CORE DENSITY EA
0000.000 TEST
105.00
19 GEOTEXTILE FABRIC SY
0000.000 (TYPE 5)
1.50
20 COMMON EXCAVATION
0000.000
CY
2.70
4.00
9565.00
5480.00
21 COMMON BORROW (LV)
0000.000
CY
5.90 23260.00
22 AGGREGATE WALL FOUNDATION CY
0000.000 MATERIAL
30.00 30.00
23 MODULAR BLOCK RETAINING
0000.000 WALL
16.50
SF
1500.00
24 COMMON BORROW TYPE 2 CY
0000.000
4.50 5465.00
25 COMMON EXCAVATION TYPE 2 CY
0000.000
2.25 11250.00
26 HAUL EXCESS MATERIAL
0000.000 TYPE 1
3.80
CY
27 HAUL EXCESS MATERIAL
0000.000 TYPE 2
CY
4.20
Bid Schedule: 2.0 - STORM SEWER
1 12" RCP SEWER CLASS III
0000.000
30.00
LF
2 15" RCP SEWER CLASS III
0000.000
LF
31.00
4500.00
4500.00
186.00
177.00
420.00
14347.50
14796.00
0.00
9520.00
6680.00
137234.00 23260.00
90.0.00 30.00
24750.00
1662.00
24592.50 5465.00
25312.50 11508.70
17100.00
18900.00
4500.00
4500.00
Subtotal: $
5580.00
5487.00
175.00
194.00
0.00
14280.00
18036.00
137234.00
90_
27423.00
24592.50
25894.58
17100.00
18900.00
489,089.46
5250.00
60_
APPLICATION FOR PARTIAL PAYMENT
GATEWAY BUSINESS DISTRICT
14TH STREET NORTHEAST
e
BRW File: 37951-002-8001 5/23/00
Page: 3
Seg. No/ . Unit Contract Contract To Date To Date
MnDot No Item Unit Price Quantity Amount Quantity Amount
--_.---- ------------------------ ------- ---------- --------- ----------- --------- -----------
3 18" RCP SEWER CLASS III LF 32.00 159.00 5088.00 151.00 4832.00
0000.000
4 2111 RCP SEWER CLASS III LF 34.00 873.00 29682.00 875.69 29773.46
0000.000
5 24" RCP SEWER CLASS III LF 36.00 32.00 1152.00 32.00 1152.00
0000.000
6 30" RCP SEWER CLASS III LF 45.00 80.00 3600.00 0.00 0.00
0000.000
7 33" RCF SEWER CLASS III LF 51. 00 773.00 39423.00 690.00 35190.00
0000.000
8 36" RCP SEWER CLASS III LF 57.00 247.00 14079.00 183.00 10431.00
_0.000 42" RCP SEWER CLASS III LF 73.00 38.00 27'<4.00 0.00 0.00
9
0000.000
10 1211 RCP PIPE APRON EA 450.00 2.00 900.00 1.00 450.00
0000.000
11 1511 RCP PIPE APRON EA 500.00 1.00 500.00 2.00 1000.00
0000.000
12 18" RCP PIPE APRON EA 600.00 0.00 0.00 1. 00 600.0C
0000.000
13 42" RCP PIPE APRON EA 1500.00 1. 00 1500.00 0.00 O.OC
0000.000
14 CATCH BASIN EA 900.00 5.00 4500.00 6.00 5400.0C
0000.000
15 STANDARD MANHOLE EA 1100.00 8.00 8800.00 8.00 8800.0C
0000.000
16 60" DIAMETER MANHOLE EA 1800.00 4.00 7200.00 3.00 5400.0C
0000.000
_~. 000 72" DIAMETER MANHOLE EA 2200.00 1.00 2200.00 2.00 4400.0t
BRW File: 37951-002-8001
Seg. No/
MnDot No Item
APPLICATION FOR PARTIAL PAYMENT
GATEWAY BUSINESS DISTRICT
14TH STREET NORTHEAST
Unit
Unit
Price
Contract
Quantity
Contract
Amount
To Date
Quantity
.
5/23/00
Page: 4
To Date
Amount
18 84" DIAMETER MANHOLE EA 3500.00 2.00 7000.00 1.00 3500.00
0000.000
19 OUTLET STRUCTURE LS 3702.00 1.00 3702.00 1.00 3702.00
0000.000
20 RIP-RAP CLASS III CY 90.00 30.00 2700.00 43.81 3942.90
0000.000
21 JACK BORE 36" RCP
0000.000 CLASS 5 (P)
LF
650.00
22 SUBGRADE PROCTOR EA
0000.000
70.00
23 SUBGRADE DENSITY EA
0000.000
25.00
24 PIPE FOUNDATION MATERIAL LF
0000.000
1.00
25 30" RCP PIPE APRON EA
0000.000
Bid Schedule: 3.0 - SANITARY SEWER
1 CONNECT TO EXISTING
0000.000
2 SANITARY SEWER MANHOLE
0000.000
3 MANHOLE EXTRA DEPTH
0000.000
4 21" RCP SEWER CLASS V
0000.000 18-20' DEEP
5 21" RCP SEWER CLASS V
0000.000 20-22' DEEP
6 21" RCP SEWER CLASS V
0000.000 22-24' DEEP
1250.00
EA
3350.00
EA
1600.00
LF
80.00
LF
78.00
LF
78.00
LF
78.00
0.00
4.00
20.00
2056.00
1.00
2.00
9.00
189.00
80.00
60.00
132.00
0.00
280.00
500.00
205p.00
1250.00
20.80
0.00
0.00
2074.00
0.00
Subtotal: $
6700.00
14400.00
15120.00
6240.00
4680.00
10296.00
2.00
9.00
192.97
106.00
54.00
132.00
13520.00
0.00
0.00
2074_
0.00
145,431.36
6700.00
14400.00
15437.60
8268.00
4212.00
1029_
APPLICATION FOR PARTIAL PAYMENT
GATEWAY BUSINESS DISTRICT
14TH STREET NORTHEAST
eBRW File: 37951-002-8001 5/23/00
Page: 5
Seq. No/ Unit Contract Contract To Date To Date
MnDot No Item Unit Price Quantity Amount Quantity Amount
-------- ------------------------ ------- ---------- --------- ----------- --------- -----------
7 2111 RCP SEWER CLASS V LF 78.00 520.00 40560.00 488.00 38064.00
0000.000 24-26' DEEP
8 21" RCP SEWER CLASS V LF 78.00 290.00 22620.00 567.00 44226.00
0000.000 26-28' DEEP
9 21" RCP SEWER CLASS V LF 78 .00 450.00 35100.00 200.00 15600.00
0000.000 28-30' DEEP
10 2111 RCP SEWER CLASS V LF 78.00 50.00 3900.00 203.00 15834.00
0000.000 30-32' DEEP
II 2111 RCP SEWER CLASS V LF 78.00 25.00 1950.00 344.00 26832.00
0000.000 32-34' DEEP
12 21" RCP SEWER CLASS V LF 78.00 295.00 23010.00 0.00 0.00
0000.000 34-36' DEEP
- 21" RCP SEWER CLASS V LF 78.00 175.00 1365q.OO 0.00 0.00
0000.000 36-38' DEEP
14 JACK BORE 32" STEEL LF 190.00 0.00 0.00 65.13 12374.70
0000.000 CASING PIPE
15 8 " SERVICE CONNECTION EA 1000.00 4.00 4000.00 4.00 4000.00
0000.000
16 8" PVC SERVICE PIPE LF 35.00 150.00 5250.00 100.00 3500.00
0000.000
17 8" SERVICE OUTSIDE LF 70.00 60.00 4200.00 73.99 5179.30
0000.000 MANHOLE DROP
18 STANDARD PROCTOR EA 70.00 2.00 140.00 0.00 0.00
0000.000
19 INPLACE DENSITY TEST EA 25.00 60.00 1500.00 0.00 0.00
0000.000
20 PIPE FOUNDATION MATERIAL LF 1.00 1995.00 1995.00 2094.00 2094.00
0000.000
_.000 TEMPORARY SEWER BYPASSING LS 7500.00 1.00 7500.00 1.00 7500.00
Subtotal: $ 234,517.60
APPLICATION FOR PARTIAL PAYMENT
GATEWAY BUSINESS DISTRICT
14TH STREET NORTHEAST
e
BRW File: 37951-002-8001 5/23/00
Page: 6
Seq. No/ Unit Contract Contract To Date To Date
MnDot No Item Unit Price Quantity Amount Quantity Amount
-------- ------------------------ ------- ---------- --------- ----------- --------- -----------
Bid Schedule: 4.0 - WATERMAIN
1 CONNECT TO EXISTING, EA 2300.00 1. 00 2300.00 1.00 2300.00
0000.000 WET TAP
2 CONNECT TO EXISTING EA 500.00 2.00 1000.00 4.00 2000.00
0000.000
3 1211 DIP WATERMAIN LF 25.00 2638.00 65950.00 2596.40 64910.00
0000.000
4 6" DIP WATERMAIN LF 20.00 213.00 4260.00 205.00 4100.00
0000.000
5 HYDRANT WITH 6" VALVE EA 2200.00 7.00 15400.00 7.00 15400.00
0000.000
6 8"GATE VALVE EA 500.00 3.00 1500.00 3.00 1500e
0000.000
7 1211 BUTTRFLY VALVE EA 800.00 5.00 4000.00 5.00 4000.00
0000.000
8 FITTINGS LB 1. 00 5490.00 5490.00 3912.00 3912.00
0000.000
9 6" SERVICE CONNECTION EA 500.00 0.00 0.00 1. 00 500.00
0000.000 WITH VALVE
10 JACK BORE 1811 STEEL LF 120.00 0.00 0.00 35.35 4242.00
0000.000 CASING PIPE
11 STANDARD PROCTOR EA 70.00 1.00 70.00 0.00 0.00
0000.000
12 INPLACE DENSITY TEST EA 25.00 20.00 500.00 0.00 0.00
0000.000
13 PIPE FOUNDATION MATERIAL LF 2.00 2098.00 4196.00 2894.00 5788.00
0000.000
14 8" DIP WATERMAIN LF 23.00 187.00 4301. 00 81.00 18636
0000.000
15 2" POLYSTYRENE INSULATION SF 2.00 96.00 192.00 0.00 0.00
0000.000
.
BRW File: 37951-002-8001
Seq. No/
MnDot No Item
APPLICATION FOR PARTIAL PAYMENT
GATEWAY BUSINESS DISTRICT
14TH STREET NORTHEAST
Unit
Unit
Price
Contract
Quantity
Contract
Amount
To Date
Quantity
5/23/00
Page: 7
To Date
Amount
-------- ------------------------ ------- ---------- --------- ----------- --------- -----------
16 8" SERVICE CONNECTION
0000.000 WITH VALVE
EA
750.00
17 10" DIP WATERMAIN LF
0000.000
24.00
18 10" GATE VALVE EA
0000.000
700.00
19 WELSH CONSTRUCTION WORK LS
0000.000
Bid Schedule: 5.0 - SITEWORK
1
_:'000
0000.000
3
0000.000
4
0000.000
5
0000.000
6
0000.000
7
0000.000
8
0000.000
9
0000.000
ABANDON/FILL SANITARY
SEWER
ABANDON SANITARY SEWER
MANHOLES
SODDING
SEED AND MULCH
SILT FENCE, HEAVY DUTY
WOOD FIBER BLANKET
REMOVE 8" WATERMAIN
REMOVE CURB AND GUTTER
REMOVE EXISTING PAVEMENT
~o POND EXCAVATION
WO.OOO
6356.53
LF
15.00
EA
1200.00
SY
2.00
AC
1000.00
LF
2.50
SY
2.50
LF
10.00
LF
2.00
SY
1.00
CY
3.00
60.00
1. 00
1. 00
1540.00
3.00
2000.00
1.50
1000.00
1200.00
300.00
450.00
667.00
4.00 13729.00
2250.00
1440.00
700.00
6356.53
1.00
0.00
0.00
1. 00
Subtotal: $
23100.00
360q.00
4000.00
1500.00
2500.00
3000.00
3000.00
900.00
667.00
1540.00
3.00
200.00
3.96
900.00
1253.00
801.00
485.00
553.00
54916.00 13729.00
750.00
0.00
0.00
6356.53
117,621.53
23100.00
3600.00
400.00
3960.00
2250.00
3132.50
8010.00
970.00
553.00
54916.00
APPLICATION FOR PARTIAL PAYMENT
GATEWAY BUSINESS DISTRICT
14TH STREET NORTHEAST
BRW File: 37951-002-8001
.
5/23/00
Page: 8
Seq. No/ Unit Contract Contract To Date To Date
MnDot No Item Unit Price Quantity Amount Quantity Amount
-------- ------------------------ ------- ---------- --------- ----------- --------- -----------
11 CLEARING AC 2250.00 4.00 9000.00 5.20 11700.00
0000.000
12 GRUBBING AC 2000.00 4.00 8000.00 5.20 10400.00
0000.000
13 RECLAIM CONCRETE CY 7.60 1100.00 8360.00 913 .00 6938.80
0000.000 FOUNDATION
14 REMOVE & REPLACE RR LS 23402.00 1. 00 23402.00 1. 00 23402.00
0000.000 TRACKS
Subtotal: $ 153,332.30
Grand Total: $ 1,139,992.25
.
.
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s-e..;A-
STAHL
Stahl Construction Company' 5900 Row]and Road. Minnetonka. Minnesota 55343.612-931-9300' fax 612-931-994]
May 5, 2000
RECEn '~r)
-I V'-'L
construction
management
MAY 0 8 2000
Mr. John Lynch
City of Arden Hills
4364 West Round Lake Road
Arden Hills, Minnesota 55115-5794
design/build
elf{ OF ARDEi'oJ HiLLS
preconstructiol
services
Mounds View Senior High School
Dear: Mr. Lynch:
Re:
general
contracting
Upon passing of the May 25, 1999, Bond Referendum, Independent School District 621 hired the services of
Stahl Construction Company as Construction Manager to assist in the implementation. The Referendum
addresses the renovation of thirteen educational facilities (including the Mounds View Senior High School)
that will take place over a period of four years.
We have requested an extension from the State Fire Marshal Division, who in return, has requested that we
seek approval from the City Council. Therefore we are requesting to be placed on the Arden Hills City
Council Meeting Agenda for May 30, 2000, to address the issue with the City CQunciI. In addition, we need
a notarized c.opy. of the Meeting Minutes which are required to serve as documentation as part of their
standard procedure.
Upon review of the Fire Marshal's orders for the Mounds View High School, we feel that a request of a time
extension would be justified for the following reasons:
. The District has made a good faith effort to correct each violation cited. Enclosed is a copy of
the list of deficiencies that were previously corrected and the most recent.
. The District acknowledges the importance of correcting the remaining deficiencies. However,
if the remaining items were corrected at this time, they would be impacted by the work
scheduled to take place as part of the referendum. This would create a burden for
coordination purposes and unnecessary expenses for the District due to the duplication of
work.
. Although the remaining items 9:6~present a risk, we feel that the factor is acceptable due to
the scheduled renovations that'iffclude the correction of each item. Please note in accordance
with the attached preliminary schedule, construction on the Mounds View High School is
scheduled to begin in the fall of 2000, and is to be completed by fall of 2002.
If you have any questions or comments regarding these items, please call.
Sincerely,
STAHL CONSTRUCTION COMPANY
Gd!:rfi3~ -
Project Manager
bkc
Enclosures
c: Carl Colemark, Jeff Levenhagen -Independent School District 621
Robert L. Imholte - Minnesota Department of Public Safety
The Difference Is Measured In Performance
Ht'"'t'(-':::::(-~l:::J .lL.")"')
1:=>1) 00:;:;;1
b:Jl b..S~ b~.s r'.02/02
MINNESOTA DEPARTMENT OF PUBLIC SAFETY
Alcohol &
Gambling
E'nforcem!'nt
Bureau of
Criminal
Apprehension
Capitol SecuritY
Driver & Vehicle
SeNicIs
Emergel"lCY
Manegement/
Emergency
Response
Commission
Stilte Fire
MarshaV
Pipeline Safety
State Patrol
Traffic Safety
~
~
State Fire Marshal Division
444 Ceder Street, Suite t45. St. Paul, Minnesota 55101.5145
Phone: 651/215.0500 FAX: 651.215.0525 TTY: 651/282-6555
Internet: http://WWw.dps.stata.mn.us
e
April 21, 2000
Jeff Levenhagen
Health and Safety Coordinator
Mounds View Public Schools
Independent School District No. 621
2959 North Hamline A venue
St Paul, Minnesota 55113
RE: Request for time extension -- Mounds View Public Schools
Dear Mr. Levenhagen:
We have received your applications dated Febmaty 23, 2000 requesting an extension of time for
the correction of outstanding violations cited in Corrective Orders issued in October, 1996
against the Mounds View Senior High School, Chippewa Middle School and Turtle Lake
Elementary School. As I understand it, you are requesting an extension until September I,
2002. The file number assigned to your request is 00-008-T. Please refer to lhis number when
calling or writing us for information relative to this issuc.
As is standard procedure, your request will now be submitted to the Fire Marshal Code
Advisory Panel (FlVICAP) for review. Before the Stale Fire Marshal will consider this matter,
however, the local governing bodies must act on your request. We will need a nOlarized copy of
meeting minutes showing that the Arden Hills, North Oaks and Sboreview Cily Councils have
acted on your request before we can proceed further.
You will receive written notification of the State Fire Marshal's decision after he's had an
opportunity to review the FMCAP's recommendation, Should you have any questions in the
interim, please feel free to contact Deputy State Fire Marshal Lint Edgerly at 32()..252-0764.
Sincerely,
;r;?~ li' ~
Robert L. Imholte, Chair
Fire Marshal Code Advisory Panel
e
= Philip Allmon, Administrator of Health, Safety & Risk Management, Dept. of Children. Famil.
Learni n g
Patrick 1. Sheehan, Bureau Chief, Inspections and Code Development
Jon R. Nisja. Deputy State Fire Marshal. Supervisor
Linton L. Edgerly, Deputy Slate Fire Marshal - Inspector
RLl: FMCAP Oo.OO8-T
SFM File #ED-621l3002, #ED-62113004 and #ED-62113006
TOTAL P.02
e
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
May 25, 2000
TO:
Mayor and City Council ;; J
Joe Lynch, City Administrator ~r ~l. b7 rJ!!P
FROM:
SUBJECT:
Mounds View High School, Fire Suppression Time Extension Request
Backl!round
Stahl Construction, Agents for Independent School District No. 621, has requested the local Fire
Inspector, Thierry ChevalIier, to grant a time extension to correct specific orders with respect to
the Mounds View High School fire suppression systems. Mr. Chevallier requested they seek
approval from the local governing body, the City of Arden Hills.
Discussion
After discussion several issues surrounding this request, including the practicality of tying such
fire suppression retrofit into the planned new construction project; staffwas particularly
concerned with potential City liability problems in the event of a fire by granting such a time
extension. Building Inspector Scherbel has received direction from the State of Minnesota
Department of Public Safety State Fire Marshal Division.
The local governing body (the City of Arden Hills) may move to endorse the time extension,
deny or modify the time extension, or defer the matter to the State Fire Marshal.
Recommendation
Staff recommends that the City Council direct staff to defer the fire suppression system fire code
violation orders time extension at Mounds View High School to State Fire Marshal, Tom Brace.
Ma~ 26 00 10:03a
'I.
I
MN State Fire Marshal Div 320-252-0764
p_2
MINNESOTA STATE DEPARTMENT OF PUBLIC SAFETY
Alcohol &
Gambling
Enforcement
Bureau of
Criminal
Apprehensian
Capitol Security
Crime Victim
Services
Driver & Vehicle
Services
Emergency
Management I
Emergency
Respom;;e
Commission
stBl:e Fire
Marshall
Pipeline Safety
state PeltroJ
Traffic Safety
.
MEMO
State Fire Marshal Division
Date:
To:
From:
Subject:
May 26, 2000
Dave Scerbel, Building Officia!o .
Unton (Unt) Edge~y, DSFM ;r.V,.;t Phone: 320/252-0764
NOIe per our discussion on Mounds View High School.
Since it was legislated Public Schools be inspected every three years I can only allow three years for
the correction of Fire Code Violations. Hov.ever, my supervisor can allow anOlher tv.o years for the
correction of the violations. If correction time exceeds five years by statute the District can apply for a
time extension to the State Fire Marshal, Mr. Tom Brace.
The District was originally going to complete all violations prior to September 2001 and their plan of
corrections was approved. Because of the passing of the referendum and the new upcoming
construction, the District wants an additional year and therefore must apply for a time extension.
Finally, the District contacted me to inform me of the additional time and wanted to start the process of
getting a time extension. In my opinion they are \M)f"king in good faith to get their violations corrected.
.
e
,
Ma~ 26 00 10:03a
MN State Fire Marshal Div 320-252-0764
p.. 1
e
To: '"' r 0
)\/\?. .v.....~ .::>c..e1l-.'3El.. - 13......L-l;>\N <:- ~\c............
Fax:
;V~rF 4
ll"'~;-Rl.{c."TlON5 ~F
A --rime bTe-N6/0N
From:
Linton (Lint) Edgerly
Date:
J..t..y z. 1." Ga:::>6
Pages: if ' including cover sheet.
(ff ~~.
C~
e
fax
From the desk of...
Linton (Lint) Edger1y
Deputy State Fi re Marshal
832 Village Avenue (Home Office)
Sar1efl, MN 56377
e
(320)252-0764
Fax: (320)252-0764
Must call before a
FAX because of manual receiving.
,
Ma~ 26 00 lO:03a
MN State Fire Marshal Div 320-252-0764
p_3
STATE OF MINNESOTA
DEPARTMENT OF PUBLIC SAFETY
STATI1: FIRE MARSHAL DIVISION
444 Cedar Street, Suite 145
St. Paul, MN 55101-5145
Phone: 651/215-0500
Fax: 651/215-0525
TDD: 651/296-2700
e
INSTRUCTIONS
REQUEST FOR TIME EXTENSION ON FIRE MARSHAL ORDERS
These procedures are to be followed when requesting a time extension from specific orders issued by
the state or local fire inspector.
When requesting a time extension the following basic requirements must be met. The requesting party
must show that:
A. A good faith effort has been/is being made to correct all violations cited.
B.
The granting of a time extension is an acceptable risk for the building occupants and tbe
State of Minnesota.
e
C. Undue hardship will result to the reque~ting party unless tbe extension is granted.
The following: st~s must be taken to applv for a time extension:
1. Submit a letter to the local governing body requesting a time extension to comply with
the state or local fire inspector. (The local governing body would be the city council,
county board, board of supervisors, board of appeals or town board in the area where
the orders were issued.)
Be specific in your request, stating how you meet the requirements outlined in items A,
B, and C above.
-10
The loeal governing body may move to endorse the time extension, deny or modifV the
time extension, m defer the matter to the State Fire Marshal.
In the event that there is any question or delay in obtaining action from the local
governing body, please contact the inspector who originally issued the orders.
REMEMBER, it is up to YOU to present your case to the local governing body_
2.
Submit the following items as a package directly to the State Fire Marshal in St. Paul
(address listed above).
e
'" Ma~ 26 00 10: 04a
e
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e
MN State Fire Marshal Div 320-252-0764
p.4
a.
A notarized or certified copy of the local governing body's action.
b. A time extension request form (copy attached).
c. A letter explaining how your request meets the requirements outlined in A, B, and
C listed above.
d. A specific plan of correction explaining what will be done to correct each
outstanding violation and including a fixed date by which the corrections will be
completed.
e. Upon receipt of the package, we will send you a written confirmation of receipt
and assign a time extension numher to your request. The assigned number should
be included on all future correspondence relating to the proposed time extension.
Once items 1, 2, and 3 have been completed, we will place your request on the Fire Marshal's
Code Advisory Panel agenda for their consideration. The Panel IDay solicit comments and
information from the involved inspector, the party requesting the time extension and/or the local
Fire Chief After a thorough evaluation of the issue, a recommendation will be made to the State
rrre Marshal.
The State Fire Marshal will issue a decision approving, modtiYing, or rejecting the time extension.
Approval of the time extension by the Fire Marshal means the extension is allowed and the
proposed correction timetable is acceptable. lfthe request is not granted, any person aggrieved
by a decision made by the Fire Marsha~ may request a hearing before the Fire Marshal in this
matter.
You will be notified in writing within ten (10) working days after the Fire Marshal has made
hislher decision.
,
,
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MINUTES
CITY OF ARDEN HILLS, MINNESOTA
PLANNING COMMISSION
WEDNESDAY, MAY 3, 2000
7:30 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER
Chair Steve Erickson called the meeting to order at 7:30 p.m.
ROLL CALL
Present were Chair Steve Erickson, Commissioners Stephen Baker, Terri Duchenes,
Therese Galatowitsch, Brent Nelson and Dave Sand.
Absent was Commissioner Marty Rye.
Also present were Councilmember Gregg Larson and Planner Jennifer Chaput, and
Recording Secretary Mary Mullen.
APPROVAL OF MINUTES FROM PLANNING COMMISSION MEETING HELD ON
APRIL 5. 2000
Commissioner Galatowitsch moved, seconded by Commissioner Sand, to approve the
AprilS, 2000 minutes. The motion carried unanimously (6-0).
Chair Erickson welcomed the City's new Planner, Jennifer Chaput, who was in attendance at the
meeting.
PLANNING CASE #00-22 - FAIR ISAAC - 4285 LEXINGTON AVENUE - SPECIAL USE
PERMIT AMENDMENT - PUBLIC HEARING
Ms. Chaput explained that the applicant requests approval of an amendment to their Special Use
Permit (SUP) for an additional monument sign at the front of their building. The current sign
does not adequately mark the property on a private drive to the facility and, since the street is not
marked, there is insufficient signage to direct traffic to the facility.
The SUP on this property, approved in 1996, was originally intended for Control Data. The Fair
Isaac property is only a portion of the approved master plan. The overall plan allowed for
signage along Lexington Avenue at the same level as it existed in 1996, as stated in Planning
Case 96-05. This limits the property to one pylon sign. However, since this time, there has been
a change in businesses and the original parcel of land has been split up, allowing for additional
signage according to the current Sign Ordinance.
The area ofthe sign face of a monument sign must meet the minimum requirements of the
ordinance. A maximum of one free standing sign per frontage on a public street is allowed for a
business. One free standing sign is being proposed for this property. According to the current
lot lines, this property does not exceed sign ordinance requirements.
,
ARDEN HILLS PLANNING COMMISSION - MAY 3, 2000
2
,
A maximum of 100 square feet is permitted. The proposed sign is approximately 37 square feet
in size, not exceeding the maximum. e
A maximum height of 16 feet is permitted. The proposed sign is approximately 6 feet in height
(sign face), not exceeding the maximum. Illumination is proposed and permitted. Initial and
annual permits are required.
The proposed signage is compatible with the existing building and does not obscure any existing
signs. The base ofthe sign will be constructed of brick materials. It will be located along the
private drive into the business. The island is set back enough from the private drive that it should
not hinder views for traffic flow.
Ms. Chaput stated that Staff recommends approval of Planning Case 00-22, amendment to the
Special Use Permit for Fair Isaac, with two conditions. Ifthe Planning Commission makes a
recommendation on this Planning Case, it would be heard at the Tuesday, May 30, 2000, regular
City Council Meeting.
Chair Erickson opened and closed the public hearing at 7:36 p.m.
Chair Erickson asked what materials would be used to construct the sign. Dick Opseth , a
representative of Fair Isaac, stated the sign would be constructed from the same materials as the
new building, and is consistent with other signage on the campus.
Chair Erickson asked whether this sign would be similar to the company's sign on Lexington ...
Avenue. Mr. Opseth stated that the Lexington sign is a metal sign, while the proposed sign will .,
be an illuminated box sign.
Commissioner Baker moved, seconded by Commissioner Sand, to recommend approval
of Planning Case #00-22, amendment to the Special Use Permit for Fair Isaac,
conditioned on:
1. Compliance with the freestanding sign requirements ofthe sign ordinance so that
the sign not exceed a maximum of 100 square feet in area and 16 feet in height.
2. Any lighting proposed for future signs meets the illumination requirements in the
sign ordinance.
The motion carried unanimously (6-0).
This Planning Case will be reviewed at the Tuesday, May 30, 2000, City Council meeting.
PLANNING CASE # 00-23 - PERKINS & WILL (VALENTINE HILLS SCHOOL) - 1700
COUNTY ROAD E2 - SPECIAL USE PERMIT AMENDMENT - PUBLIC HEARING
Chair Erickson opened the public hearing at 7:42 p.m..
Ms. Chaput explained that the applicant requests approval of an amendment to their Special Use ...
Permit for Valentine Hills Elementary School to construct a 10,399 square foot addition. .,
The Zoning Ordinance requires a Special Use Permit for "general education schools" in the R-l
Zoning District. Since this school was constructed prior to that ordinance requirement, the
,
.
.
.
ARDEN HILLS PLANNING COMMISSION - MAY 3, 2000
3
school did not have a SUP until a significant expansion occurred in 1987, with Planning Case
#87-03.
The property is accessed off of County Road E2. They currently have two access points. They
are not proposing to change the access at this time.
The site currently has a substantial wooded area along the east property line. They are adding
several trees around the building and parking areas. This site meets the city landscape
requirements.
Section VI, F, I, j requires one parking space for each school employee plus three spaces per
classroom. The site should have a total of 107 parking spaces. They currently have 87 parking
spaces which is under the required number. They do not intend to have an increase in staff or
students. The expansion is to better accommodate the existing enrollment and staff members.
Zoning Ordinance Section VI, E, 3 regulates lighting. All lighting must direct light away from
adjoining lots and public streets, the source of illumination shall be concealed, and shall not cast
light that exceeds one foot candle on adjoining property.
The addition will be constructed out of brick, glass, and metal to blend with the existing
building.
The Zoning Ordinance in Section VI, F, 4, states the maximum height of a structure is 35 feet.
The proposed building expansions do not exceed the height requirement.
The building is required to meet the R-l setback requirements. The proposed addition(s) meet
the Zoning Ordinance requirements.
Minimal grading will be done with this project. Rice Creek Watershed District approval is
required.
The Zoning Ordinance in Section V, F, 6 states that the maximum lot coverage for structures in
the R -1 zoning district shall be 25 percent. The proposed addition provides for a lot coverage
that will not exceed the maximum lot coverage for the district.
The Zoning Ordinance in Section VI, E, 4, j requires all mechanical equipment to be constructed
and located as to prevent direct view of said equipment. They are proposing some additional
mechanical equipment on the roof of the building.
Ms. Chaput stated that Staffrecommends approval of Planning Case #00-23, amendment to the
Special Use Permit for Valentine Hills Elementary School, subject to four conditions. Ifthe
Planning Commission makes a recommendation on this case, it would be heard at the Tuesday,
May 30, 2000, regular City Council meeting.
Dick Daniels, a representative of Perkins & Will, presented depictions of the proposed addition
to the school. He stated the School District's recent referendum was concerned with indoor air
quality issues, adding the proposed construction will include a new mechanical duct desiccant
cooling system. He added this system will be energy efficient and will pay for itself within 10
to12 years. He noted the system will be located on the school's roof and back from the face of
the building in all directions.
,
ARDEN HILLS PLANNING COMMISSION - MAY 3, 2000 4
Mr. Daniels stated the cooling units in question are located in large self-contained boxes with .
inherent intake and exhaust systems, adding the boxes are approximately 7 feet tall and 16 feet
long. He added an effort will be made to limit the amount of exterior duct work which will be
necessary, and 28" high duct enclosures will be utilized.
Mr. Daniels stated the school's temporary classrooms will be removed and replaced with new
construction. He added that four classrooms will be added at the front of the school in an
addition which will be constructed of materials to match the existing brick and aluminum
framing.
Mr. Daniels stated that the street elevation at the front ofthe school is lower than the school
itself, so the rooftop cooling unit will not be visible from the street. He added the cooling system
will be housed in a clean box with an exhaust hood on the side. He noted that screening the box
would create more difficulties, adding they would prefer not to use screening.
Chair Erickson asked whether the proposed duct work will run flat to the existing roof. Mr.
Daniels stated the duct work will sit on framework supported by 12" curbs, and a 24" roofing
membrane structure will surround the ducts. He added that anything higher than 24" would
create snow drifting.
Mr. Daniels stated there will be a limited amount of exposed duct work which will be painted a
neutral, medium tan color to blend with the roof. He added that this exposed duct work will be .
set back from the building edge at least 20 feet which will reduce its visibility.
Chair Erickson asked how tall the parapets will be on the classroom addition. Douglas Pierce,
another representative of Perkins & Will, stated the parapets will be minimal to avoid snowdrifts.
He added that the new addition will come in under the school's existing canopy projection,
which will restrict the height of the parapet.
Chair Erickson stated the placement of the mechanical units is sufficient to limit their visibility
from the main road. He added, however, the residents on Chatham Avenue look directly down
on the school's roof. He asked whether parapets could be raised on the proposed addition to
provide some screening from that neighborhood.
Mr. Daniels stated the cooling units are very large, and screening would have to be larger. Mr.
Pierce stated that a courtyard will be created in the center of the building, and roof height must
be restricted to allow as much natural light as possible into the courtyard.
Commissioner Galatowitsch stated the school's original construction is limiting and the building
is extremely difficult to work with. She added that her home looks down on the entire roof of the
school, and noted that the proposed cooling unit is not very attractive. She asked whether the
unit is loud.
Mr. Pierce stated the unit is very quiet as it mainly contains evaporative coolers, and silencing .
units will be utilized since the school is located in a residential area.
Commissioner Galatowitsch asked what the front entry area will look like. Mr. Daniels stated
the front entry will be expanded to create a double wing constructed of masonry and a lot of glass
to provide a larger arrival area for children.
,
.
.
.
ARDEN HILLS PLANNING COMMISSION - MAY 3, 2000
5
Commissioner Galatowitsch asked whether security areas will be incorporated into the proposed
plan. Mr. Daniels stated the front entry will be open when children are arriving. He added the
inner doors will be secured at 8:40 a.m., at which time visitors will be required to enter the
school through the administrative offices, which will also be expanded.
Mr. Daniels stated there is nothing in the budget for electronic monitoring or other security
measures at this time.
Commissioner Galatowitsch asked whether exterior lighting will be altered or expanded. Mr.
Daniels stated there are limited lighting changes proposed, adding that new lighting will be
installed on new sidewalks around the addition.
Commissioner Baker asked what the additional cost might be to completely screen the rooftop
cooling units. Mr. Pierce stated that the existing concrete units on the roof would have to be
destroyed and the existing structure would be exposed. He added the cost would be prohibitive.
Commissioner Baker expressed concern that the application might not comply with the
conditions recommended by Staff, specifically Condition #4, pertaining to mechanical equipment
screening. Ms. Chaput stated that the applicant is not proposing any screening.
Commissioner Nelson asked whether the roof unit could be moved to another location on the
roof. Mr. Daniels stated the unit must be located on the new addition as it would be cost
prohibitive to construct it on the existing structure.
Commissioner Nelson asked whether the unit could be side mounted, or another solution might
be reviewed. Mr. Daniels stated the large unit which is proposed is necessary to provide a
change in air quality in the building, and is too large to be side mounted.
Commissioner Galatowitsch asked whether the cooling unit could be located on the ground to the
side of the school. Mr. Daniels stated that the proposed plans would have to be cut extensively
to allow for the cost of such a project.
Commissioner Galatowitsch asked whether a rooftop unit could withstand the elements through
the years. Mr. Daniels stated that such units are designed to go on rooftops.
Commissioner Sand stated that he understands the proposed cooling system is a adequate. He
added he is not convinced that the applicants have attempted to meet screening requirements. He
asked for clarification of a drawing which depicted a different angle of the rooftop unit than what
was being described by the applicant.
Commissioner Sand asked for clarification with regard to the size of the rooftop unit. Mr. Pierce
stated the unit can be has high as 9 feet tall and approximately 22 feet long, and 8 to 1 0 feet wide.
He added that different manufacturers make different sizes.
Commissioner Sand expressed concern that the height would vary, and asked how much they
might vary. Mr. Daniels stated the height could vary by about one foot.
,
ARDEN HILLS PLANNING COMMISSION - MAY 3, 2000 6
Commissioner Sand asked whether the rooftop unit on the proposed building addition will be .
parallel to the angled wall on the east side of the building. Mr. Daniels confirmed the rooftop
unit will run parallel to the building's radiant line.
Commissioner Sand asked what view of the rooftop unit will be seen by Chatham Avenue
residents. Mr. Pierce stated the residents will see the side of the unit which has a series of doors
for maintenance access.
Commissioner Sand stated he would like the applicant to maximize screening without incurring
structural costs. He added he would wish to see additional metal screening on the south edge of
the addition.
Mr. Pierce stated that screening had been discussed with the previous City Planner, Ms. Randall,
who indicated that screening would not be necessary. He expressed surprise that screening
seemed to be a major issue.
Commissioner Sand stated it was unfair to quote Ms. Randall in her absence, and noted that she
had included the screening requirement in the Staff recommendation.
Mr. Pierce stated he was surprised by that requirement also, and reiterated that he understood no
screening would be required.
Commissioner Sand asked for clarification with regard to a line depicted in a drawing, running .
one to two feet above the roofline. Mr. Pierce stated that the line represents rooftop duct work.
He added that duct work could be screened.
Commissioner Sand suggested the south wall ofthe parapet tower of the new addition should be
screened. Mr. Pierce stated that it could be screened. He asked whether metal screening would
be acceptable. Commissioner Sand stated the screening should blend with the roofline on the
addition. He added that it would satisfy him if the applicant made an effort to provide adequate
screemng.
Chair Erickson stated the proposed addition can become a significant issue if the original
building was not designed in an appropriate manner.
Chair Erickson stated that the portion ofthe Ordinance pertaining to screening of mechanical
equipment on the roof states that equipment shall be screened and constructed to obstruct direct
views of the equipment. He added the equipment is located inside the box which could be
construed as screening for the equipment.
Chair Erickson stated there is no way to effectively screen the rooftop unit from Chatham
Avenue. He added the parapets could be raised around the new addition as high as practical to
provide screening for the duct work and diminish the overall height of the cooling units. He
added the boxes are clean, and the roof would have an orderly look.
Commissioner Sand stated it does not appear to be economically feasible for the School District .
to screen the units. He added he is satisfied that the applicants have made some efforts to screen
the equipment.
.
.
.
ARDEN HILLS PLANNING COMMISSION - MAY 3, 2000
7
Commissioner Duchenes stated she is uneasy that a precedent would be set if the Commission
should interpret the code for this applicant with regard to mechanical equipment screening. She
added the issue should be seen as a variance from the requirement given the hardships of the
design of the building and the topography of the site.
Chair Erickson stated it would be necessary to slightly modify the staff recommendation to make
that obvious.
Commissioner Baker asked whether the applicant had considered using modular panels affixed to
the mechanical equipment to closely resemble the materials of the building. He added this would
be relatively inexpensive, would not weigh a lot, and would look more architecturally aesthetic.
Mr. Pierce stated that option had been explored, adding that the cooling unit's manufacturers
have indicated their warranty will be voided if anything is attached to the unit. He noted that the
exterior box has a series of maintenance panels, so screening would need to be far enough away
from the box to allow access to these panels.
Commissioner Baker stated that manufacturers should consider producing the units with optional
architectural panels.
Chair Erickson stated that a condition might be added to the effect that the parapet on the south
addition should be raised approximately three feet above the new roof.
Commissioner Baker stated the applicant should be required to work with staff on choosing
acceptable colors for the mechanical building to ensure that it blends with the building.
Commissioner Baker asked whether the parking issue should be discussed. Chair Erickson
stated that issue should have been addressed at the time the site plan was redone, approximately
four years ago.
Commissioner Galatowitsch stated that the Chatham A venue residents recently petitioned the
City to get "no parking" signs on the streets, as staff parking was causing traffic and safety
problems. She added that City staff noted there was sufficient parking in the school parking lot.
Mr. Daniels stated there should be adequate parking for full-time staff, part-time personnel, and
parents and volunteers, which is a maximum of70 people. He noted there are 87 parking spaces.
Chair Erickson closed the public hearing at 8:53 p.m.
Commissioner Duchenes moved, seconded by Commissioner Sand, to recommend
approval of Planning Case #00-23, amendment to the Special Use Permit for Valentine
Hills Elementary School, conditioned on:
1.
2.
3.
4.
Compliance with the height for structures.
Approval of Rice Creek Watershed District.
Compliance with the Lighting Standards of the Zoning Ordinance.
The south exterior wall of the proposed addition be raised to a height
approximately three feet above the roof.
Rooftop mechanical equipment be painted and subject to staff approval with
regard to color.
5.
ARDEN HILLS PLANNING COMMISSION - MAY 3, 2000
8
The motion carried unanimously (6-0).
.
This Planning Case will be reviewed at the Tuesday, May 30, 2000, City Council meeting.
PLANNING CASE # 00-25 - GUIDANT - 4100 HAMLINE AVENUE - SITE PLAN
REVIEW - PUBLIC HEARING
Chair Erickson opened the public hearing at 8:55 p.m.
Ms. Chaput explained that the applicant is requesting approval of a site plan review to allow for a
5,000 square foot cafeteria expansion for their facility located at 4100 Hamline Avenue North.
The cafeteria expansion runs along the west side of Building B. The expansion also includes a
small patio area.
The City Council approved the master plan for Guidant with Planning Case #99-15. Site Plan
approval is allowed for proposals shown on the approved master plan. With Planning Case #99-
15 the expansion of the cafeteria was shown on the approved master plan.
The applicant recently constructed a parking lot on a separate parcel owned by the applicant.
They were allowed to do this by showing proof of parking on the campus. They are showing 443
proof of parking spaces just north of the complex between their existing parking and Friskies. A
The 443 parking spaces more than cover the 223 parking spaces across Femwood and 29 spaces ..
they were short with the construction of the Auditorium. The parking spaces for the auditorium
were allowed to be shown as proof of parking with the condition that the auditorium only be used
by persons who work at the campus.
As with the Auditorium parking, the applicant would like the required spaces for the cafeteria be
also shown as proof of parking. The Cafeteria will only be used by persons who work at the
campus. Staff is comfortable with the request to show proof of parking if the Cafeteria is only
used by persons who work at the campus.
The number of parking spaces does not seem to be a problem; however, the location ofthe new
parking lot has created a parking problem. Employees have been parking beyond the parking
rows and in non-designated locations between building A and E. The rows were designed to be
24 feet wide allowing two-way traffic. The parking problem has reduced the two-way aisles to
one-way. To correct the problem staff would suggest islands be built on the ends of the rows in
the locations where parking has been a problem.
The Zoning Ordinance in Section V, F, 4, states that the height of a structure in the III zoning
district shall not exceed 35 feet. The proposed addition does not exceed 35 feet.
The Zoning Ordinance in Section V, F, 5 states that the maximum Floor Area Ratio in the I-I
zoning district shall be 0.6. The proposed cafeteria will not exceed the maximum floor area A
ratio. ..
The Zoning Ordinance in Section V, F, 6, states that the maximum lot coverage for structures in
the I-I zoning district shall be 30 percent. The proposed addition provides for a lot coverage
which will not exceed the maximum lot coverage.
.
e
.
.
ARDEN HILLS PLANNING COMMISSION - MAY 3, 2000
9
The applicant's grading plan requires minimal grading to facilitate the proposed auditorium
expansion. Although the grading is minor, the applicant should provide for standard erosion
control practices in the area that will be disturbed so that the influx of material into the City's
storm drain system is minimized.
Rice Creek Watershed District approval may also be required since there is an increase in the
amount of impervious surface on the site as a result of the addition construction.
The site is required to have a minimum total caliper inches of trees provided per the Zoning
Ordinance. The minimum amount is calculated by dividing the gross square footage ofthe
building by 320. Staff would conclude that given the extensive landscaping and preserved
vegetation that currently exists on the site, no additional landscaping be required as part of this
applicant ofthe cafeteria addition.
The Zoning Ordinance in Section V, E, 3, a, b, c, and d, states that the lighting shall be directed
away from adjacent properties, the source of illumination shall be concealed, and the intensity of
lighting from development shall not exceed one foot candle onto the public right-of-way. The
applicant is not proposing a change in lighting.
The applicant is not showing any modification to their existing signage as a result of this
application.
The applicant is showing the buildings as A-E on the site plan. The building labeled A, B, C,
and D is considered one building for Building Code purposes.
Ms. Chaput stated that Staff recommends approval of Planning Case #00-25, Site Plan Review,
to allow for the construction of a 5,000 square foot cafeteria addition, with five conditions. If the
Planning Commission makes a recommendation on this Planning Case, it would be heard at the
Monday, May 30, 2000 regular meeting of the City Council.
Dave Ryan, a representative of Guidant Corporation, stated he wished to discuss two of the
proposed conditions which his company hopes to avoid.
Mr. Ryan stated the placement of islands in the parking areas will not be necessary. He added
his company is aware of the parking problem, and the walkway from the new parking lot will be
open within 3 weeks at which time the problem will definitely be alleviated. He noted that his
company tickets parking violators.
Mr. Ryan expressed frustration that Rice Creek Watershed approval must be obtained. He stated
the proposal is a small addition and such approval should not be necessary. Ms. Chaput stated
the watershed district requires that any property of 2.5 acres or greater that is increasing the
amount of impervious surface must go through its approval process.
Mr. Ryan stated he objects to the district's time frame and the fees that go with it. He added the
district's approval was recently obtained for the parking lot addition.
Chair Erickson stated the approval process is a district policy and part of the agreement with the
City. Mr. Ryan noted that his company constructed additions in 1997 and 1999 for which
watershed district approval was not deemed necessary by the City.
.
ARDEN HILLS PLANNING COMMISSION - MAY 3, 2000
10
Commissioner Sand stated that the condition pertaining to Rice Creek Watershed District e
approval should be changed. Chair Erickson stated this is the first time he has heard an objection
to that condition.
Commissioner Sand asked why cafeteria use must be restricted to employees only.
Commissioner Sand stated the condition should be changed to reflect that the cafeteria is open to
employees and authorized visitors.
Chair Erickson closed the public hearing at 9: 10 p.m.
Commissioner Sand moved, seconded by Commissioner Baker to recommend approval
of Planning Case #00-25, Site Plan Review, to allow for the construction ofa 5,000
square foot cafeteria addition, conditioned on:
1. The use of the cafeteria be restricted to employees and authorized visitors only
and not be open to the public.
2. The required parking spaces shown as proof of parking be provided if the use of
the cafeteria changes.
3. Rice Creek Watershed District approval must be provided if required by the
district.
4. Lighting meet the requirements in the Zoning Ordinance Section V, E, 3, a, b, c,
andd.
The motion earned unanimously (6-0).
e
This Planning Case will be reviewed at the Tuesday, My 30, 2000, regular City Council meeting.
COUNCIL REPORT
Councilmember Larson reviewed the City Council's last meeting, at which four Planning Cases
were discussed. He stated the Council approved the request from Aerial Communications for an
antenna on the Red Fox Road water tower. He added an additional condition, requiring impact
and interference testing by Aerial, was the result of a letter received by City staff from a
neighboring business.
Councilmember Larson stated the Planned Unit Development amendment for 1887 Gateway
Boulevard was approved.
Councilmember Larson stated the Special Use Permit amendment for Mounds View High School
was approved. He added the applicant met the Commission's parking condition and found an
additional 5 parking spaces. He noted the neighborhood complaints with regard to exterior
lighting were discussed, and the applicant agreed to fix the lighting issues and move the timers
inside the school.
Councilmember Larson stated the City agreed to share in the cost of a new water main for the
school from Gramsie Road at a total of$20-30,000.
.
.
e
e
e
ARDEN HILLS PLANNING COMMISSION - MAY 3, 2000
11
Councilmember Larson stated the front yard setback variance on Shoreline Lane for Jeff LaNassa
was approved.
COMMISSION COMMENTS
Commissioner Baker presented photographs he had recently taken of the Hennepin County
public works facility. Chair Erickson asked whether the City's proposed facility will be similar.
Councilmember Larson stated that plans for the new facility are not specific.
Commissioner Baker stated the County facility has outdoor storage of equipment, damaged
vehicles and other items which are nicely screened by high berms.
Commissioner Sand asked whether the construction of the City Hall building would begin within
the next month. Councilmember Larson stated he would be hesitant to make predictions, but he
believes it will be sometime this summer.
Chair Erickson asked whether the construction project was rebid. Councilmember Larson stated
it will be going out for bid soon.
Commissioner Sand asked whether construction would begin soon in Tony Schmidt Park.
Councilmember Larson stated he was unaware of construction dates for that park.
Commissioner Baker asked for an update with regard to the Highway 96/Highway 10"
interchange. Councilmember Larson stated the Mayor and City Administrator met with Ramsey
County to review initial proposals and look at alternatives. He added that neighbors at that
intersection have expressed an interest in making Highway 96 a local road with no exits or
entrances to 35W.
Commissioner Baker stated that if the intersection of Highway 10 and Highway 694 were
eliminated, Highway 10 itself might be eliminated. He noted that the Highway 694/35W
interchange's south and east loops, which would be utilized if Highway 10 were eliminated, are
not busy loops.
Commissioner Baker asked for an update with regard to rail corridor discussions.
Councilmember Larson stated there had been no further discussions.
ADJOURNMENT
Commissioner Sand moved, seconded by Commissioner Baker, to adjourn the meeting at 9:30
p.m. The motion carried unanimously (6-0).
,.
.
Planning Case 00-22
Fair Isaac
4285 Lexington Avenue
Special Use Permit
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
May 30, 2000
TO:
Mayor and City Council
CC:
Planning Case File #00-22
FROM:
Jennifer Chaput, Planner
SUBJECT:
Planning Case #00-22, Special Use Permit Amendment
Fair Isaac
.
Reouest
The applicant requests approval of an amendment to their Special Use Permit (SUP) for
an additional monument sign at the front of their building (Exhibit A) along the existing
private drive. The current sign does not adequately mark the property and, since the street
is not marked, there is insufficient signage to direct traffic to the facility.
Backl!round
The SUP on this property, approved in 1996, was originally intended for Control Data.
Since this time, the property has been divided up and Fair Isaac is only a portion of
property and the approved master plan. The overall plan allowed for signage along
Lexington Avenue at the same level as it existed in 1996. This limited the property to
one pylon sign at that location for Control Data.
Fair Isaac currently has a pylon sign along Lexington Avenue, directing traffic to its
facility. This sign rests on the comer of Lexington and a private drive. The facility faces
the private drive. Therefore, the applicant wishes to put up a sign in front ofthe building
(on an island by the street) so that its location is more recognizable. The sign ordinance
allows for one freestanding sign for each frontage along a public street. Although this is
not a public street, it was evaluated according to that standard. There are at least two
frontages along this street, allowing for at least two freestanding signs.
The proposed sign meets the square footage and height requirements of the code. The
setbacks were not required to be met since the sign is not being located along a public
right-of-way.
.
..
.
Deadline for Al!encv Actions
The City of Arden Hills received a complete application for this request on March 30.
2000. Pursuant to Minnesota State Statute, the City must act on this request by May 30,
2000 (60 days), unless the City provides the petitioner with written reasons for an
additional 60-day review period. The additional review period would extend to July 30,
2000. The City may, with the petitioners' consent, extend the review period beyond the
July 30, 2000, date.
e
Lastly, if the City denies the petitioner's request ".. .it must state in writing the reason for
the denial at the time that it denies the request."
Recommendation
The Planning Commission recommends approval of Planning Case 00-22, amendment to
the Special Use Permit for Fair Isaac, subject to the following conditions:
1. Compliance with the freestanding sign requirements of the sign ordinance so that the
sign not exceed a maximum of 100 square feet in area.
2. Compliance with the freestanding sign requirements of the sign ordinance so that the
sign not exceed a maximum of 16 feet in height.
3. Any lighting proposed for this sign meet the illumination requirements in the sign
ordinance.
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Planning Case 00-23
Perkins & Will
Valentine Hills School
1770 County Road E2
Special Use Permit
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
May 30, 2000
TO:
Mayor and City Council
CC:
Planning Case File #00-23
FROM:
Jennifer Chaput, Planner
SUBJECT:
Planning Case #00-23, Special Use Permit Amendment
Valentine Hills Elementary School
Reouest
The applicant requests approval of an amendment to their Special Use Pennit (SUP) for
Valentine Hills Elementary School to construct a 10,399 square foot addition.
.
Backl!round
The Zoning Ordinance requires a Special Use Permit for "general education schools" in
the R-l Zoning District. Since this school was constructed prior to that ordinance
requirement, the school did not have a SUP until a significant expansion occurred in
1987, with Planning Case 87-03. The proposed addition is for classrooms, a front entry
way and mechanical room.
The proposed addition meets all of the criteria outlined in the zoning ordinance with the
exception of required parking and screening of mechanical equipment. A total of 107
parking spaces are required (including the new addition) but there are only 87 in total.
The applicant has stated that the additional space will not increase the number of people
in the facility. Therefore, parking is not a concern since the current amount appears to be
adequate.
By Section VI, E, 4, j, all mechanical equipment is to be screened. The proposal has
mechanical equipment on the roof of the structure without screening. The Plamring
Commission did discuss this at length and provided a condition on the approval that
seemed appropriate to meet this requirement.
.
Deadline for Al!encv Actions
The City of Atden Hills received a complete application for this request on Monday,
April 3, 2000. Pursuant to Minnesota State Statute, the City must act on this request by
Friday, June 2, 2000 (60 days), unless the City provides the petitioner with written
reasons for an additional 60-day review period. The additional review period would
extend to Tuesday, August 1,2000. The City may, with the petitioners' consent, extend .
the review period beyond the Tuesday, August 1, 2000, date.
Lastly, if the City denies the petitioner's request "...it must state in writing the reason for
the denial at the time that it denies the request."
Recommendation
The Planning Commission recommends approval of Planning Case 00-23, amendment to
the Special Use Permit for Valentine Hills Elementary School, subject to the following
conditions:
1. Compliance with the height for structures;
2. Approval of Rice Creek Watershed District;
3. Compliance with the Lighting Standards of the Zoning Ordinance;
4. The south addition of the exterior wall be raised to a height of approximately 3 feet
above the roof.
5. The roof top mechanical equipment be painted and subject to staff approval for color.
Uodates
Additional plans were handed out at the Planning Commission meeting. The plans did not
change the proposal but provided more detailed information (i.e. trash enclosures, chiller
room).
.
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Guidant (CPI), 4100 Hamline Avenue North
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CITY OF ARDEN HILLS
MEMORANDUM
DATE: May 30, 2000
TO: Mayor and City Council
CC: Planning Case File #00-25
FROM: Jennifer Chaput, Planner
SUBJECT: Case #00-25, Site Plan Review
Guidant (CPI), 4100 Hamline Avenue North
Reauest
The applicant is requesting approval of a site plan review to allow for a 5,000 square foot
expansion to their facility located at 4100 Hamline Avenue North.
.
Backl!round
The proposed expansion is for a cafeteria and corridor addition. The cafeteria expansion
runs along the West Side of Building B. The expansion also includes a small patio area.
The City Council approved the master plan for Guidant with Planning Case 99-15. Site
Plan approval is allowed for proposals shown on the approved master plan. With
Planning Case 99-15 the expansion of the cafeteria was shown on the approved master
plan.
The proposed addition meets the requirements ofthe City Zoning Ordinance. The
applicant recently constructed a parking lot on a separate parcel owned by the applicant to
alleviate parking concerns. They were allowed to do this by showing proof of parking on
the campus. The applicant would like the required parking spaces for the cafeteria be also
shown as proof of parking as well.
Deadline for Al!encv Actions
The City of Arden Hills received a complete application for this request on Monday,
April 3, 2000. Pursuant to Minnesota State Statute, the City must act on this request by
Friday, June 2, 2000 (60 days), unless the City provides the petitioner with written
reasons for an additional 60-day review period. The additional review period would
extend to Tuesday, August 1, 2000. The City may, with the petitioners' consent, extend
the review period beyond the Tuesday, August 1,2000, date.
Lastly, if the City denies the petitioners' request, "... it must state in writing, the reasons
for denial at the time that it denies the request."
e
,
Recommendation
Staff recommends approval of Planning Case 00-25, Site Plan Review, to allow for the
construction of a 3,000 square foot cafeteria addition with the following conditions:
e
1. The use of the cafeteria be restricted to employees and authorized visitors only
and not be open to the public.
2. The required parking spaces shown as proof of parking be provided ifthe use of
the cafeteria changes.
3. Ifrequired by the Rice Creek Watershed District, obtain approval by the Rice
Creek Watershed District.
4. Lighting meet the requirements in the Zoning Ordinance Section V, E, 3, a, b, c,
andd.
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JOINT POWERS AGREEMENT
CITY OF ARDEN HILLS AND
STATE OF MINNESOTA DEPARTMENT OF MILITARY AFFAIRS
THIS JOINT POWERS AGREEMENT ("Agreement") is made and entered into as of the
day of , 2000, by and between the City of Arden Hills ("City")
and the State of Minnesota Department of Military Affairs ("National Guard") through the
Adjutant General of Minnesota.
WHEREAS, the Congress of the United States of America has authorized the Secretary of
the Army to convey to the City a parcel of real estate ("parcel"), located in the area known as the
Twin Cities Army Ammunition Plant, for the purpose of constructing a city hall complex. The
legislation setting out this authorization is set out in attachment A, which is incorporated herein
by reference. Attachment B, which is incorporated herein by reference, more completely
describes the parcel; and
WHEREAS, city intends, subject to availability of funds, to construct a city hall complex on
the parcel; and
WHEREAS, Congress provided that, as consideration for conveyance of the parcel, the City
should make portions of the city hall complex available to the Minnesota National Guard for
public meetings and as detailed in agreements entered into between the City and the Adjutant
General of Minnesota; and
WHEREAS, the City and National Guard want to enter into an agreement setting out the
National Guard's use ofthe city hall complex as provided for by Congress as the required
consideration for transfer of the parcel to the City and further delineating the relationship of the
parties relative to that use of the city hall complex; and
WHEREAS, Minnesota Statutes S 471.59 provides the parties the authority to enter into this
agreement;
NOW THEREFORE, in consideration of the transfer of the parcel to the City and also in
consideration of the mutual promises and convenants of the parties to each other contained in
this agreement and other good and valuable consideration, the receipt of which is hereby
acknowledged, the parties agree as follows:
I. Purpose.
The agreement defines the rights and responsibilities of the City and National Guard relative
to the National Guard's use of portions ofthe City facilities being constructed on the parcel.
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II. Cooperation.
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The City and the National Guard shall cooperate and use their best efforts to ensure
expeditious implementation of the provisions of this Agreement. The parties agree to undertake
in good faith the resolution of any disputes that may arise in an equitable and timely manner.
III. Office Space.
The city hall complex to be constructed by the City at City expense on the parcel and shall
include, office space for use by the National Guard for public meetings and other appropriate
purposes. The space to be provided for use by the National Guard shall meet or exceed the
standards set out below:
A. The office space shall consist of a minimum of 320 square feet.
B. The office space shall be separated from the remainder of the city hall complex by a wall
and door. The office space shall be finished to an extent similar to other offices in the city hall
complex and shall include at a minimum: carpeting, a suspended ceiling, lights, and telephone
capability consistent with the remainder of the city hall complex.
C. The office space shall include a locking door so that the National Guard can secure said
space.
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D. The National Guard shall have full access to the described office space, including nights,
weekends or other times when the remainder of the city hall complex is not open.
E. The City shall provide normal utilities (electricity, heat, water, sewer and garbage) for
the described office space at its own expense and at the same level as for the rest of the city hall
complex.
F. The National Guard shall pay for telephone and data services to the office space.
G. The National Guard shall comply with all normal city procedures and practices for
securing the city hall facility.
H. The National Guard shall have the exclusive right to use the office space as described
above for a period of not less than five (5) years. The five-year period shall commence upon
date that the National Guard takes occupancy of the office space.
1. Extension of use of office space: The parties anticipate that extension of the National
Guard's use of the office space provided for herein may be in the best interests of the parties.
Accordingly, one year prior to expiration of the five-year period, the parties shall meet to discuss
extension of the National Guard's use of the office space upon such terms as may be reasonable
at that time.
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IV. Meeting Rooms.
The City shall provide the National Guard with access at no charge to the National Guard to
meeting and/or conference rooms within the city hall complex as set out below. The National
Guard shall have the right to use meeting and/or conference rooms so long as there is a city hall
complex located on the parcel.
A. Monday through Friday: The National Guard shall be permitted to use meeting and
conference rooms that are not otherwise reserved for use by the city or others.
B. Saturday and Sunday: The National Guard shall have the right to use meeting and
conference rooms as follows:
1. If the National Guard notifies the City at least six weeks in advance of its intent to
use meeting or conference room(s) in the city hall complex, the National Guard shall have the
unrestricted right to use the identified meeting and conference room( s) in the city hall complex.
2. If the National Guard notifies the City less than six weeks in advance that it
intends to use meeting or conference room(s), then the National Guard shall have the right to use
the identified room(s) only ifnot previously reserved for use by the City or others.
C. The National Guard shall perform ordinary cleaning of the room(s) it uses, and shall
move all furniture in said room(s) to the configuration it was in prior to said use.
V Parking.
The National Guard shall be permitted to use parking facilities at the city hall complex on an
as available basis relating to any use it makes of the city hall complex pursuant to this agreement.
The city shall be responsible to perform snow removal and other maintenance or repair of the
parking facilities at its expense.
VI. Fencing.
The City shall, at its expense install a fence along the north and west boundary of the parcel.
The fence shall be constructed and maintained to the following standards:
A. height: 6 feet tall, plus three strands of barbed wire.
B. construction: chain link.
The fence shall be owned by the Department of the Army. The City shall not be responsible for
maintaining or repainting the fence, except if it damages the fence.
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VII. Costs:
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The National Guard's use of the city hall complex under this agreement will be without cost
to the National Guard, except as otherwise provided for herein.
VIII. Termination:
A. Prior to transfer of the parcel to the City, either party may terminate this agreement with
or without cause by notifYing the other party in writing. Such notice will be delivered either in
person or by mail.
B. After the parcel is transferred to the City the Agreement may be terminated as follows:
1. The National Guard may terminate the Agreement at any time, with or without cause
upon 30 days written notice to the City. Such notice will be delivered either in person or by
mail.
2. Except as provided for by future agreement of the parties, pursuant to paragraph III. I.
Above, the City may terminate the National Guard's use of the office space and parking spaces
after the expiration of the five year period set out above, with or without cause, upon 30 days
written notice in writing to the National Guard. Such notice will be delivered either in person or
by mail. The City may not terminate the National Guard's use of the meeting and/or conference
rooms as provided for herein without the consent of the National Guard.
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IX. Indemnification.
The City and National Guard mutually agree to indemnify and hold harmless each other from
any claims, losses, costs, expenses or damages resulting from the acts or omissions of the
respective officers, agents or employees relating to activity conducted by either party under this
Agreement. All such liability and indemnity shall be limited to the coverage provided by the
City or the National Guard's insurance carrier, if any, and if no coverage is provided, therefore,
by limits imposed by Minnesota Statute 466.04.
X. Entire Agreement/ Future Modification
The parties' entire agreement is contained herein. This Agreement supersedes all oral
agreements and negotiations between the parties concerning the subject matter of this
Agreement. Any modification of the terms of this agreement shall be valid only if in writing and
duly executed by an authorized representative of the parties.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
their duly authorized representatives as of the day and year set out above.
Attest:
City Clerk
CITY OF ARDEN HILLS
By:
Its Mayor
STATE OF MINNESOTA DEPARTMENT OF MILITARY AFFAJRS
STATE OF MINNESOTA ATTORNEY GENERAL
As to form and execution:
By:
Title:
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SEe. 28-10. L.-\:'I'O CO:'l'YEY.-\:"ICES, TWL'i CITIES .-\R';fY .-\M).IUNITlON
PLA.\'T. )II:'i:-1ESOT.-\
(a) CONVEYANCE TO CITY AUTHORIZED- The Secretary of the Army may
convey to the City of Arden Hills, Minnesota (in this section referred to as the 'City'),
all right, title, and interest of the Ullited States in and to a parcel of real property,
including improvements thereon, consisting of approximately 4 acres at the Twin
Cities Army Ammunition Plant, for the purpose ofpermitting the City to construct a
city hall complex on the parcel
(b) CONVEYA!"fCE TO COUNTY AUTHORIZED- The Secretary of the Army may
convey to Ramsey County, l\Ifinnesota (in this section referred to as the 'County'), all
right, title, and interest of the United States in and to a parcel ofreal property,
including improvements thereon, consisting of approximately 35 acres at the Twin
Cities Army Ammunition Plant, for the purpose of permitting the County to construct
a mainteoance fac ility on the parce l
( c) CONSIDERA TION- As consideration for the conveyances under this section, the
City shall make the city hall complex available for use by the Minnesota National
Guard for public meetings, and the Countv shall make the maintenance facility
available for Use by the ~1innesota Natio~ Guard, as detailed in agreements entered
into between the City, County, and the Commanding General of the ~finnesota
National Guard. Use of the city ball complex and maintenance facility by the
~finnesota National Guard shall be without cost to the Minnesota National Guard. .
(d) DESCRIPTION OF PROPERTY- The exact acreage and legal description of the
real property to be conveyed under this section shall be determined by surveys
satisfactory to the Secretary. The cost of the survey shall be borne by the recipient of
the real property.
(e) ADDITIONAL TER.\IS A!'lD CONDITIONS- The Secretary may require such
additional terms and conditions in connection ....ith the conveyances under this section
as the Secretary considers appropriate to protect the interests of the Ullited States.
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Attachment A
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Property Description:
That part of the Southeast Quarter of Section 15, Township 30, Range 23, Ramsey
County, Minnesota, described as beginning at a point on the south line of the Southeast
Quarter of said Section 15, distant 1100.00 feet on an assumed bearing of South 89
degrees 29 minutes 54 seconds West of the southeast comer of said Southeast Quarter;
thence South 89 degrees 29 minutes 54 seconds West along the south line of the
Southeast Quarter of said Section 15, a distance of 828.09 feet; thence North 0 degrees
30 minutes 06 seconds West, a distance 0009.22 feet; thence North 61 degrees 21
minutes 06 seconds East, a distance of 46.90 feet; thence Northeasterly on a tangential
curve, concave to the south, having a radius of310.00 feet, a central angle of28 degrees
08 minutes 48 seconds, a distance of 152.29 feet; thence North 89 degrees 29 minutes 54
seconds East, tangent to said curve, a distance of 639.75 feet; thence South 0 degrees 37
minutes 09 seconds East parallel with the east line of the Southeast Quarter of said
Section 15, a distance of 368.00 feet to the point of beginning.
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Attachment B
SEe. 28-10. LA:"iD CO:"iV"EYA:'fCES, nVL'i CITIES AR-""IY .-\:'<C\IUNITION
PL.-\:"iT. )[Di:"iESOTA.
(a) CONVEYANCE TO CITY AUTHORIZED- The Secretary of the Army may
convey to the City of Arden Hills, Minnesota (in this section referred to as the 'City'),
all right, title, and interest of the United States in and to a parcel of real property,
including improvements thereon, consisting of approximately 4 acres at the Twin
Cities Army Ammunition Plant, for the purpose ofpermitting the City to construct a
city hall complex on the parcel.
(b) CONVEY A.N"CE TO COUNTY AUTHORIZED- The Secretary of the Army may
convey to Ramsey County, Minnesota (in this sa:tion referred to as the 'County'), all
right, title, and interest of the United States in and to a parcel ofreal property,
including improvements thereon, consisting of approximately 35 acres at the Twin
Cities Army Ammunition Plant, for the purpose of permitting the County to construct
a maintenance facility on the parcel.
(c) CONSIDERATION- As consideration for the conveyances under this section, the
City shall make the city hall complex available for use by the Minnesota National
Guard for public meetings, and the County shall make the maintenance facility
available for Use by the J\finnesota National Guard, as detailed in agreements entered
into between the City, County, and the Commanding Genera! of the Minnesota
National Guard. Use of the city hall complex and maintenance facility by the
J\finnesota National Guard shall be without cost to the Minnesota National Guard. .
(d) DESCRIPTION OF PROPERTY- The exact acreage and legal description of the
real property to be conveyed under this section shall be determined by surveys
satisfactory to the Secretary. The cost of the survey shall be borne by the recipient of
the real pro perty.
(e) ADDITIONAL TER.'-fS Ai'ID CO~TIITIONS- The Secretary may require such
additional terms and conditions in connection ...ith the conveyances under this sa:tion
as the Secretary considers appropriate to protect the interests of the United States.
Attachment A
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
May 26, 2000
TO:
Mayor and City Council n ;:::1;;;)
Joe Lynch, City Administrator o/cfl-1.t"J~
FROM:
SUBJECT:
Lake Josephine East, LLC
Backl!:round
Lake Josephine East, LLC approached the City of Arden Hills regarding development of some
property adjacent to Lexington Avenue. Part of the agreement, which is enclosed for your
review, dictated that the developers work with the property owners immediately to the south to
acquire the necessary right-of-way for connection of Shoreline Lane to a cul-de-sac, which
would allow the development to occur. The future plan of the City calls for the extension of
Shoreline Lane to the north, across the Bachman property, for connection to Shoreline Lane to
the north, thus creating a through street. Several requirements, as well as dates were established
in the Development Agreement, which required the developers to have certain things done in
order to be eligible to have the four (4) proposed lots to be considered developable.
e As you know, there have been attempts, both by the developers and by the City, to assist the
negotiations for the acquisition of property for the right-of-way for the road without any success.
Several deadlines are looming for the developer that cannot be met unless the property owners
immediately indicate a value for the acquisition for the property for road right-of-way.
It is my understanding that the Bachman property, which is immediately north of the Rekuski
property, has gone into trust and Bachman heirs are managing the trust. It is also my
understanding that the City Council wanted to move at the time that the change in ownership
occurred on the Bachman property.
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I attempted to assist in mediating the negotiations between the developers and the private parties
with regard to the purchase of the property for a road right-of-way. At the time of my
intervention, Ms. Dee Rushenberg and Mr. Bob Wesslund had not corresponded with developers
on their initial offer of $2,000 each for the acquisition of the property.
In working with Nancy Randall, we authorized the City Engineer to come up with estimates of
the amount of property that was outside of the already existing public road extension of
Shoreline Lane, and based upon an average cost of property that we had recently acquired,
estimated a value of approximately $3,000. This offer was made to both Ms. Rushenberg and
Mr. Wesslund. They subsequently rejected that offer.
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Memorandum, Lake Josephine East, LLC
Page Two
May 26, 2000
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Mr. Evertz and Mr. Rekuski then re-offered $5,491, almost twice the amount they had previously
offered. However, the WesslundlRushenberg's never responded with a value indicating what
they thought the property was worth. I invited them to obtain a number through any method they
chose to counter the proposal of the developers.
Mr. Evertz and Mr. Rekuski then asked us to appear before the City Council seeking further
direction. The City Council directed that more time be allowed and to let negotiations between
the two parties continue.
Mr. Wesslund responded to the registered receipt mail, indicating that both Ms. Rushenberg and
he felt that the amount of space was not being calculated accurately, because they feel that the
existing public road extension of Shoreline Lane was not in the calculation. Mr. Wesslund also
indicated that he thought it was appropriate that the value of the acquisition of the road reflect
current market value of the property purchased by the developer. In other words, he wanted to
see lakeshore lot prices for road acquisition.
Ms. Rushenberg did not respond to initial attempts by RekuskilEvertz to deliver an offer. I then
asked Mr. Rekuski to give me a copy of the letter that they had attempted to deliver, and staff put
it in register receipted mail. Ms. Rushenberg did contact me during the week of May 8th;
indicating that she had been out of town for approximately two (2) weeks, and had received the .
register receipted mail. She indicated that she had not had a chance to review the offer, and did
not know when or if she would respond to the offer. I have had no further telephone or written
correspondence with Ms. Rushenberg regarding this offer.
At this time, Mr. Evertz and Mr. Rekuski are requesting an appearance before the City Council
for support and assistance with either condemnation for the property across the
WesslundlRushenberg properties to allow them to meet the timeframe specified in the
Development Agreement, or to consider the possible connection between the
Wesslund/Rushenberg property all the way to the north boundary line of Shoreline Lane (across
the Baclunan property).
Financial Imuacts
At this time, there are no financial impacts to the City. There are, however, financial impacts to
the developer. If they do not meet the timeframe specified in the Development Agreement, they
will lose two (2) potential developable properties immediately west of Lexington Avenue. They
will still be out the escrowed amount of money to extend the road from the
WesslundlRushenberg property for constructing a cul-de-sac on their property for access for two
(2) lots. They will have to reconstruct the cul-de-sac, which is considered to be temporary, and
then remove that portion of the cul-de-sac when the
road is extended properly.
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Memorandum, Lake Josephine East, LLC
Page Three
May 26, 2000
Recommendation
At this time, staff would recommend that the City Council consider condemnation of the
property (Wesslund, Rushenberg and Bachman) so that the entire portion of Shoreline Lane can
be completed as shown in our comprehensive transportation plan in our Comprehensive Plan.
The reasons for considering this action are as follows:
. Lack of action by the Rushenberg and Wesslund parties to agree to the offers made
by the developers for the acquisition of property for road right-of-way purposes.
. Change in ownership in the Bachman property from a single owner to a trust.
. The City is most likely going to be involved in a condemnation court case, either
through the developer's petition, or through action on its own part.
. It's the City's desire and intent to connect Shoreline Lane to have it serve as a
through street.
. The developers have attempted to negotiate in good faith with the private property
owners, and have had no success in getting any kind of response.
. Construction of the road from south to north would eliminate the need for the
temporary cul-de-sac, which only needs to be removed at some point in the future.
. The City will most likely have to go through the same kind of circumstance if and
when the Bachman property was to redevelop (i.e., a lot split).
Enclosures
cc: Jennifer Chaput, Planner
File
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DEVELOPMENT AGREEMENT
JOSEPHINE EAST, LLC tUJ __
This Agreement is made and entered into to be effective the ~ day of ~b~) ,
1999, by and between the City of Arden Hills, a municipal corporation and political
subdivision of the State of Minnesota (the "City"), and Josephine East, LLC, a Minnesota
Limited Liability Company (the "Developer").
RECITALS
1. On May 24, 1999, the Arden Hills City Council approved Planning Case 99-03 (the
"Approval") relative to the platting and development of certain property located within
the City and described as follows (the "Property"):
Parcell: (abstract property)
The North 80 feet of the South 237.40 feet of that part of Government
Lot 7, North of the South 6 acres in Section 34, Township 30, Range
23, Ramsey County, Minnesota.
Parcel 2: (torrens property - Certificate of Title No. 276605)
The North 80 feet of the South 157.4 feet of all that part of the South
1h of Lot 7, Section 34, Township 3D, Range 23 lying North of the South
6 acres of said Lot 7, together with and subject to a perpetual right-of-
way over that certain roadway running from Lexington Avenue Westerly
toward Lake Josephine at a point approximately 196.45 feet South of
the Northerly line of South 1h of that part of Government Lot 7 lying
North of South 6 acres thereof.
2.
The Approval was subject to a number of conditions and contingencies.
3.
In order to help clarify and define the parties respective obligations with respect to the
development of the Property, the parties have agreed to enter into this Development
Agreement.
NOW THEREFORE, the parties hereto hereby agrees as follows:
1. Conditions and Qualifications Ree:ardine: the Approval. The Approval
conditioned the approval of the final plat upon the conditions and qualifications set forth and
described below with which the Developer hereby agrees to comply:
A.
Title. The Developer shall provide to the City evidence of title to the Property
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in a form and substance reasonably acceptable to the City Attorney.
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B. Extension of Shoreline Lane. The plat shall dedicate an extension of Shoreline
Lane through the Property as shown on the final plat approved May 24, 1999.
(See Subsection 1 E, below.)
C. Gradine: Plan. Sediment and Erosion Control Measures. The plans and
specifications for the grading plan and the erosion control measures (the
"Grading/Erosion Control Plans and Specifications") are attached hereto as
Exhibit A. All streets and utilities for the project must be constructed in
accordance with the Grading/Erosion Control Plans and Specifications. In
addition:
1.. All landscaping, sodding, seeding, or planting performed by the
Developer pursuant to this Development Agreement or any other contract
(collectively, the "Landscaping") shall continue to be the responsibility
of the Developer until the earlier of the following:
A. One year from the date of any such landscaping; or,
B.
The closing on the sale of any lot on which the Landscaping was
performed.
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2. Developer shall seed or sod all disturbed areas outside of the street right-
of-way within ten (10) days of completion of grading;
3. All work necessary to complete the grading plan and erosion control
measures pursuant to the Grading/Erosion Control Plans and
Specifications shall be completed no later than June 30, 2000.
Any handwritten notations or modifications may have been added to Exhibit A
and required by the Development Agreement shall be incorporated by the
Developer into a final draft of Exhibit A and certified by a registered surveyor.
D. Park Dedication Fee. The Developer shall pay the City a park dedication fee in
the amount of $14,184.00. The payment of the park dedication fee shall be
allocated equally between each of the four lots contemplated by the plat, and
shall be paid no later than the earlier of the following:
A. Issuance of a building permit with respect to said lot; or
B. The closing on the sale of the lot to an entity jperson other than
the developer.
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E.
Escrow for Future Extension of Shoreline Lane. As part of the Approval, the
Developer is not being required to fully improve Shoreline Lane through the
entire Property at the present time. In order to assure the availability of funds
for the future improvement of Shoreline Lane to the north property line of the
Property, the Developer shall deposit with the City the amount of $ 21,750.
Said amount shall be in addition to, and may be co-mingled with, the
Improvement Escrow funds referred to in Subsection N below. The escrow shall
be held by the City until the completion by the Developer of the improvements
effecting the extension of Shoreline Lane to the northerly boundary of the plat.
F. Rice Creek Watershed District. The Developer shall provide the staff with the
written approval by the Rice Creek Watershed District for the development
contemplated by the plat. The approval shall be in a form and substance
acceptable to the City Staff.
G. Basement Elevations. The Developer hereby agrees that no structure shall be
constructed on the Property with the basement which has an elevation below
887.8 feet. This condition, at the option of the City, shall be placed in the form
of a recordable instrument recorded/registered against the Property.
H.
Utility and Drainae:e Easements. The Developer shall provide the City with
utility and drainage easements, in a form acceptable to the City Staff as required
by the City's Ordinance Section 22-8(17)(e) and as shown on the final plat
approved May 24, 1999.
I. Construction Specification for Street and Utilities. The plans and specifications
for the streets and utilities for the project are attached hereto as Exhibit 8 (the
"StreeVUtility Plans and Specifications"). All streets and utilities for the
project must be constructed in accordance with the StreeVUtility Plans and
Specifications. In addition:
1. Unusable material within the roadways shall be removed by the
Developer;
2.
The City Engineer, as Developer's expense, shall be present, at all times
deemed appropriate by the City Engineer during, underground pipe
construction and street construction. (This may mean that the City
Engineer will be present full time during such activity.) The City
Engineer shall be given no less than 24 hours notice of the
commencement of any such activity. At all other times, the City Engineer
may make periodic visits to the site to insure that the Developer and its
contractor are in compliance with the terms of this Agreement, which
visits shall be at the expense of the Developer.
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In addition to whatever other remedies the City may have, Developer's
failure to comply with the terms of this section shall permit the City
Engineer to issue a stop work order which may result in rejection of the
work and which shall obligate the Developer to take all reasonable steps,
as directed by the City's Engineer, to insure that the improvements are
constructed and inspected pursuant to the terms of this Agreement.
Such failure to comply shall further result in the assessment of a penalty
in an amount equal to 1 %, per occurrence, of the amount of security
. required in Section 1. O. attributable to underground pipe and street
construction.
3. The City reserves the right to test as necessary, at the Developer's
expense, all grading work. At a minimum, a test roll of the street
subgrade shall be passed prior to acceptance of the subgrade by the City.
4. Subgrading and the initial course of the street improvements shall be
completed by August 15, 2000. The final wear course of the street
improvement shall be completed by November 1, 2000..
5. All utilities shall be installed by the appropriate utility company;
6.
The Developer shall arrange for the installation of underground gas,
electric, telephone and cable TV after the first lift of asphalt is complete,
but before the final lift is started;
7. All utilities improvements shall be completed by July 15, 2000.
Any handwritten notations or modifications may have been added to Exhibit 8
and required by the Development Agreement shall be incorporated by the
Developer into a final draft of Exhibit 8 and certified by a registered engineer.
J. Temporary Cul-de-Sac Easement. Prior to the endorsement of approval on the
final plat, the Developer shall provide the City with a temporary easement in the
form of the attached Exhibit C.
K. ACQuisition of Rie:ht-of-Wav From the South. The Developer and City shall
enter into an easement agreement relative to the acquisition of certain real
property to the south of the plat prior to the endorsement of approval on the
final plat. The form of the easement agreement shall be in the form of the
attached Exhibit D.
L.
Attornev's Fees. The City hereby acknowledges the receipt of $1,118.10 as
and for the attorney's fees required to be paid in accordance with the Approval.
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M.
Notification of Purchasers. The Developer shall inform all prospective
purchasers of any of the lots in the property of the existence of the conditions
imposed by the City Council pursuant to the Approval. The City may, at the
City's discretion, record the Approval, or require the execution of any other
recordable instrument (including this Development Agreement) which would
effectuate such notification.
N. Improvement Security. Prior to the City's endorsement of approval on the final
plat, the Developer shall deposit security with the City Administrator in an
amount equal to 125% of the City's Engineer's estimate of the cost of
constructing the required improvements and payment of any administrative fees
required herein (the "Improvement Escrow"). The security may be in the form
of a cash escrow fund, a performance bond, or a letter of credit. The form of
security shall be approved by the City Attorney. The Improvement Escrow shall
include all funds to be escrowed in accordance with Section 1. E., above.
Except as otherwise provided in Section 1. E., above, upon completion of
required improvements and acceptance by the City, the City Council shall reduce
the amount of security for the completed improvements provided that in no case
shall the total remaining security be equal to less than 125% of the estimated
costs of the incomplete improvements and of the estimated and unpaid
administrative fees.
O.
Estimated Costs of Improvements/Administrative Fees. Pursuant to the
Developer's agreement in the original application, the Developer shall deposit
with the City the sum of $1500 to cover a portion of the legal and engineering
fees incurred by the City with respect to the project. It is specifically
acknowledged that said sum is not the precise amount due and owing at the
present time, which amount has not been calculated. Furthermore, there may
be additional fees and expenses incurred by the City with respect to the project
which shall be the responsibility of Developer. The Developer shall pay any
additional fees incurred through the date of this Agreement, as well as any
additional amount which may be incurred subsequent hereto within ten (10)
days of receipt of a statement therefor.
2. Miscellaneous Reauirements. [NONE]
3. Bindine: Effect. The terms and provisions of this agreement shall be binding
upon and inure to the benefit of the heirs, representatives, successors and assigns of the
parties hereto and shall be binding upon all future owners of all or any part of the Property and
shall be deemed covenants running with the land. This Agreement, at the option of the City,
shall be placed of record so as to give notice thereto to any subsequent purchasers and
encumbrancers of all or any part of Property and all recording fees, if any, shall be paid by the
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4. Notice. Whenever in this Agreement notice is required to be given by one party
to the other, such notice shall be delivered personally or shall be sent by certified mail, return
receipt requested to the following addressees. Such notice shall be deemed timely given when
delivered personally or when deposited in the mail in accordance with this section.
If to the City:
City Administrator
City of Arden Hills
Arden Hills, MN 55112
If to the Developer:
.
5. Evidence of Recordine:. Developer agrees to provide the City with evidence that
the plat of Josephine East, LLC (the "Plat") has been recorded/registered in accordance with
the terms and provisions of this Development Agreement within five (5) days of the date
thereof.
6. Incorporation bv Reference. All plans, special proVIsions, proposals,
specifications and contracts for the improvements furnished and let pursuant to this Agreement
shall be and hereby are made a part of this Agreement by reference as if fully set out herein.
7. Default. The occurrence of any of the following shall be considered an "event
of default" in the terms and conditions contained in this Agreement:
A. Failure of the Developer to comply with any of the terms and conditions
contained in this Agreement; and/or,
B. The failure of the Developer to comply with any applicable ordinance or statute
with respect to the development of the Property.
8. Remedies. Upon the occurrence of any event of default, the City, in addition to
any other remedy which may be available to it, shall be permitted to do any or all of the
.
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e following, as it deems appropriate:
A. City may make advances or take other steps to cure the default, and, where
necessary, enter the Subject Property for that purpose. In making any such
advances, the City may (but shall not be required to) draw upon the funds
contained in the Improvement Escrow. The Developer shall pay all sums so
advanced or expenses incurred by the City, upon demand, with interest from the
dates of such advances or expenses at the rate of 10% per annum. No action
taken by the City pursuant to this section shall be deemed to relieve the
Developer from curing any such default to the extent that it is not cured by the
City or from any other default hereunder. The City shall not be obligated, by
virtue of the existence or exercise of this right, to perform any such act or cure
any such default. The Developer shall save, indemnify, and hold harmless,
including reasonable attorney fees, the City from any liability or other damages
which may be incurred as a result of the exercise of the City's rights pursuant to
this section.
B. Obtain an Order from a Court of competent jurisdiction requiring the Developer
to specifically perform its obligations pursuant to the terms and provisions of
this Agreement.
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C.
Exercise any other remedies which may be available to it including an action for
damages.
D. Withhold the issuance of any or all building permits and/or prohibit the
occupancy of all building(s) for which permits have been issued.
E. In addition to the remedies and amounts payable as set forth herein, upon the
occurrence of an event of default, the Developer shall pay to the City all fees and
expenses, including reasonable attorney, engineering and consulting fees,
incurred by the City as a result of the event of default, whether or not a lawsuit
or other action is formally taken.
9. Prior Land Occupancy. In the event that any lot the Plat becomes occupied
prior to completion of all improvements contemplated by this Agreement and acceptance
thereof by the City, Developer shall provide all maintenance necessary (specifically including,
but not limited to, snow plowing) to provide pedestrian and vehicular access to Lexington
Avenue, provided:
A. This shall not require Developer to provide any such maintenance upon any
occupied lot; and
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B.
The Developer's obligation hereunder shall terminate upon completion of and
7
acceptance by the City of a publicly dedicated right-of-way which will provide _
access from and to Shoreline Lane as referred to in Section 1. K., above. ..
IN WITNESS WHEREOF, the City and Developer have caused this Agreement to be
executed as of the date and year first above written.
Dated: tf01
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· ~'-fiJ
City Administrator
STATE OF MINNESOTA )
() ) ss.
COUNTYOF\"~ )
!)
On this ()tj'!- day of , 19 9, beforn me, a notary public within
and for said county, personally appea tI [~. lib ~ , to me known
to be the mayor of the City of Arden Hills and he executed the foregoing instrument and
acknowledged that the~?2<.~~!J~~~ by authority of and on behalf of the City of Arden
Hills. .1,_v.~v.v:o~~i;~BL~C~il:~~T: I ,~ ~~. w ih
,. IIyC.'"ais.~.E"ilfl.illl.3'.ZOINI ~\
. .
.
Dated: ~ ~'=) , 1999
. /
By
Its
In the Presence of:
cIL.u f:C~~
.
STATE OF MINNESOTA )
() ) ss.
COUNTY OF _I\~ )
On this M~ay of ~, 19.Q.9, before me,.Lnotary public within
and for said county, persollPtlyappear rr""",l ~.l1 K<.0 'K~'. --..\ r. ,to me known
to be respectively the V~Q)L., and -' and(6iJshe
executed the foregoing instrument and acknowledged that they executed the same by authority
of and on behalf of ~~I \..~~~
., SHEILA STOWELL I otary Public
NOTARV PUBLIC. MINNESOTA
Ny COil_nie" bpiret Jan. 31. 2000 9
.
DRAFTED BY:
PETERSON FRAM & BERGMAN, P.A.
(John Michael Miller, Atty #7326X)
50 East Fifth Street, Suite 300
St. Paul, MN 55101
(651) 291-8955
F: \users\JOH N\Josephi ne East. Develop.agr.4. wpd
August 20, 1999 (11: 28AM)
.
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STREET AND UTILITY EASEMENT
Josephine East, LLC, a Minnesota limited liability company, Grantor, of Ramsey County,
Minnesota, for and in consideration of One Dollar and other good and valuable consideration,
does hereby grant and convey to the City of Arden Hills, a municipal corporation, Grantee, the
right, authority and easement to freely use the premises hereinafter described (the "Easement
Tract") for the purposes described below:
That part of Lots 1 and 2, Block 1 and Lots 1 and 2, Block 2,
JOSEPHINE EAST, LLC, Ramsey County, Minnesota lying within
the circumference of a circle having a radius of 50.00 feet; the
center point of said circle being a point on the centerline of
Shoreline Lane which is 50.00 feet northerly of the South line of
said JOSEPHINE EAST LLC, as measured along said centerline.
The purpose of this easement is to allow the City the free right to enter upon the
Easement Tract for grading, leveling, filling, draining, paving, building, maintaining, repairing
and rebuilding public streets and highways thereon, together with such sidewalks, bridges,
culverts, ramps and cuts as may be necessary, and any further uses as are necessary to
maintain said land for a public purpose, and for the further purpose of using the land for
construction, installation and maintenance of storm sewers, and drainage facilities, and all
other public utilities ordinarily located within public streets, and to include the right to
construct slopes and deposit waste material thereon, to acquire and obtain exclusive ownership
of all the dirt or other material necessary to be excavated, removed or taken, to acquire all
structures, trees, shrubs, grasses and herbage now existing and growing or hereafter planted
and grown upon or within said stripes) of land. This easement shall also include a temporary
easement, as necessary, over and across the land adjacent to the Easement Area in order to
accomplish any construction or maintenance which may be allowed by this easement.
The dedication and acceptance of this easement for road purposes does not obligate the
Grantee to construct or maintain a road thereon until such time as such construction and
maintenance is deemed by the Grantee necessary for the public interest and welfare; however,
this shall not be construed as a limitation upon the rights of the Grantee to exercise its rights
hereunder when the Grantee deems it necessary and in the public interest.
The easement granted hereby may be terminated only upon the following:
1. Completion of street and/or other improvements deemed appropriate by the Grantee
so that Shoreline Lane, as shown on the plat of Josephene East LLC, is fully improved;
and,
2.
The recording of an instrument signed by the Grantee terminating the easement granted
hereby.
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c.
In the event this easement is terminated, the City agrees to thereafter put the Easement Tract
back into its former condition, as reasonably possible under the circumstances.
TO HAVE AND TO HOLD, said easement until said Grantee, its successors and assigns,
as described above.
IN WITNESS WHEREOF, said Grantor has set its hand this A.1 day of
#6.vS r , 1999.
JOSEPHINE EAST, LLC
~~
ItsT
STATE OF MINNESOTA )
2_ . _ )ss.
COUNTYOFJ~ ) ~
The foregoing instrument was rfcknowledged before fIle t~is ~9 day of
,1999, by l=ra.".\(. K~\tu:~'^' the ~
of Jo ine East, LLC, a limited liability company under the laws of Minnesota, on behalf of
s~\~~~~~~~\
. ' ,~-"."~"-. ~~~ ~
DRAFTED BY:
MILLER LAW FIRM
F:\users\JOHN\Josephine East.street-utility.esmnt.l. wpd
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DECLARATION OF PRIVATE DRIVEWAY EASEMENT
KNOW ALL MEN BY THESE PRESENTS:
WHEREAS, Josephine East, LLC, a Minnesota limited liability company (hereinafter
"the Declarant") is the fee owner of certain real estate located in the City of Arden Hills
(hereinafter "City"), County of Ramsey, State of Minnesota, iegally described as follows (the
"Plat')
Lots 1 and 2, Block 1, and Lots 1 and 2, Block 2, Josephine
East, LLC, according to the plat of that name on file and of record
in the office of the County Recorder, in and for Ramsey County.
and,
WHEREAS, the Declarant and the City have entered into a Development Agreement
which requires, in part, the Declarant to create a certain "blanket" access easement over and
upon certain lots in the Plat; and,
WHEREAS, the Declarant now desires to create a non-exclusive private road easement
for driveway, ingress and egress purposes for vehicular and pedestrian traffic (hereinafter "the
Driveway Easement") over and across all of Lots 1 and 2, Block 1, Josephine East, LLC (the
"Easement Lots") for the mutual benefit of Lots 1 and 2, Block 2, Josephine East, LLC.
(hereinafter "Benefitted Lots"); and,
WHEREAS, in addition to any other easements, the Declarant does by this Declaration
for itself, its successors and assigns, hereby create a non-exclusive easement for driveway,
ingress and egress purposes over and across the Easement Lots for the mutual benefit of the
Benefitted Lots, but not for the benefit of any other lots; and hereby declares and imposes the
covenants and obligations herein upon the Easement Lots and the Benefitted Lots; and,
NOW THEREFORE, the Declarant hereby declares as follows:
1. Creation of Easement. The Declarant hereby declares, creates and
acknowledges the existence of the Driveway Easement. The Driveway Easement is not a
publicly dedicated roadway, and the City has no obligation to maintain or service the Driveway
Easement. Moreover, the City shall have no affirmative obligation to enforce the provisions of
this Declaration for the benefit of any entity other than the City.
2. Imorovement of the Drivewav Easement. The Owners of the Benefitted Lots
may choose to improve the Driveway Easement to construct a roadway to provide access to
the Benefitted Lots from Lexington Avenue (the "Improvements'). If so, the terms and
provisions set forth below shall control.
1
a.
The Owners of the Benefitted Lots shall and do hereby assume and agree to pay
one-half of the costs of maintaining, repairing, and replacing, if necessary, the
Improvements to at least the standard necessary for reasonable egress and
ingress to the Benefitted Lots for vehicular and pedestrian traffic.
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b. No Owner of a Benefitted Lot may exempt himself from the liability for
maintenance, repair or replacement of the Improvements by waiver of the use
or enjoyment of any of the Driveway Easement or by abandonment of the
Benefitted Lot.
c. Each Owner of a Benefitted Lot described herein shall be and hereby is deemed
to covenant with the owners of all the other Easement Lots and Benefitted Lots,
that he/she/they shall pay promptly when due his/her/their proportionate share
of the costs described above. The costs described above shall be a personal
obligation of the person or persons who are the Owner(s) of such Benefitted Lot
at the time when such costs were incurred, and said personal obligation shall
not pass to his/her/their successor in title unless expressly assumed by them.
3. Use of the Drivewav Easement. The Driveway Easement shall be used strictly
in accordance with the easement granted herein. Except as herein provided, no Owner of a
Benefitted Lot or Easement Lot (referred to herein as an "Owner" or "Owners") shall obstruct
or interfere "Whatever with the rights and privileges of other Owner, and nothing shall be a
planted, altered, constructed upon or removed by an Owner from the Improvements. If an -
Owner shall violate this section, the remaining Owner(s) shall have the right to restore the
Driveway Easement and any Improvements to its prior condition and assess the cost of such
restoration against the Owner who violates this section and such assessment shall become due
and payable upon the demand of any of said remaining Owners. All of the remaining Owners,
or any of them, shall have the right and power to collect the cost of such restorations in a legal
proceeding for that purpose. If an Owner interferes with the rights and privileges of another
Owner in the use of the Improvements, except as herein provided, the remaining Owners, or
any of them, may commence an action to enjoin such interference and the prevailing party
shall be entitled to recover such reasonable attorney's fees as the court may allow, together
with all necessary costs and disbursements incurred in connection therewith.
No Owner shall obstruct or interfere with the passage of any school bus or emergency
vehicle over or across the Improvements.
Any Owner of a Benefitted Lot may delegate his right of enjoyment to the Improvements
to tenants who reside on a Benefitted Lot, to the members of his family and his guests and to
his invites.
The Driveway Easement is an easement which covers the Easement Lots in their
entirety. Accordingly, except for the Improvements, no building or other permanent structure e
2
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may be placed upon the Easement Lots during the time in which the Driveway Easement is
in existence.
4. Duration of the Drivewav Easement. This Driveway Easement shall terminate
without any further action if a public right-of-way connecting the existing Shoreline Drive (to
the south of the Plat) to the south line of Shoreline Lane as shown on the Plat is publicly
dedicated (or otherwise created in a manner satisfactory to the City) and a roadway or cul-de-
sac satisfactory to the City is constructed on the Plat. In the event the Driveway Easement is
not terminated as set forth above by August 15, 2001, the ability of the Declarant or the
Owners to terminate the Driveway Easement without the express written consent of the City
shall cease. Thereafter, the Driveway Easement may be terminated only with the express
written consent of the City.
5. Appurtenance. This covenant shall run with the land and shall be binding on
and inure to the benefit of the parties hereto, their heirs, representatives, successors and
assigns.
6. Amendment. There may be no amendment to or release of the terms of this
agreement and declaration without the express written consent of the City is provided in
recordable form.
IN WITNESS WHEREOF, the parties have hereto executed this easement and covenant
the day and year first above written.
JOSEPHINE EAST, LLC, a Minnesota limited
liability company
:~ij
STATE OF MINNESOTA )
(2 _. ) ss.
COUNTY OF I ~ )
. D
The foregoing ins,t[ument was acknowledged PElfore me this ~ day of ~+,
1999, by 'f"ra--r.K t<.e.-\<...u.bf:;J;:S-A' the ~~....! .. of
Josephine East, LLC, a limited Iiability'company under the laws of Minnesota, on behalf of said
limited liability company.
[Notary Block]
~-Jt~vQ~
.~~.Vc.~.~_.:l..~-~jfI.
I . SHEILA STOWELL I
NOTARY PUBlIC.MINNESOTA
My c..-...~. EIpiM JIL ft. ...
.
3
.
CONSENT
, the holder of the only mortgage effecting the
above referred to real property, hereby consents to the filing of the foregoing Declaration of
Private Driveway Easement, and agree that should it foreclose its mortgage on the property,
or take a deed in lieu of foreclosure, it will take title subject to the terms and provisions of said
Declaration.
Dated: Its:
STATE OF MINNESOTA )
) ss.
COUNTY OF )
On this _ day of , 1999, before me, a notary public within
and for said county, personally appeared , to me known
to be respectively the and and he/she
executed the foregoing instrument and acknowledged that they executed the same by authority
of and on behalf of
DRAFTED BY:
Miller Law Firm
9405 36th Avenue North
New Hope, MN 55427
612.542.3030
Notary Public
F:\users\lOHN\JO$ephine EaslDedaration of Private Driveway Esmnt3d.wpd
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ACKNOWLEDGMENT BY CITY OF ARDEN HILLS
The City of Arden Hills hereby consents to the terms and provisions of the foregoing
i nstru ment.
Dated: *(7,
Dennis Probst, Mayor
Attested:
City Administrator
STATE OF MINNESOTA )
) ss.
COUNTY OF )
On this _ day of , 1999, before me, a notary public within
and for said county, personally appeared , to me known
to be the mayor of the City of Arden Hills and he executed the foregoing instrument and
acknowledged that they executed the same by authority of and on behalf of the City of Arden
Hills.
Notary Public
4
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CITY OF ARDEN HILLS
4364 WEST ROUND LAKE ROAD
ARDEN HILLS, MN 55112-5794
THE CITY WILL BE HOSTING
ITS ANNUAL
DAY IN THE PARK EVENT
AT PERRY PARK
(3700 NEW BRIGHTON ROAD)
.
ON SATURDAY, JUNE 10,2000
FROM APPROXIMA TEL Y
11:00 A.M. - 2:00 P.M.
A quorum
of the City Council
may be
in attendance and city business items may be
discussed.
.
PHONE: 16511633-5676 . FAX 16511633-7839
06/05/00 MON 07:56 FAX 6126337839
CIty of Arden Hills
Ig] 001
***************************
... ERROR TX REPORT ...
***************************
TX FUNCTION WAS NOT COMPLETED
TXlRX NO
CONNECTION TEL
CONNECTION ID
ST. TIME
USAGE T
PGS. SENT
RESULT
.
.
2551
6339550
06/05 07:56
00'00
o
NG #018
06/05/00 MON 08:00 FAX 6126337839
CIty of Arden Hills
~001
***************************
...
ERROR TX REPORT
...
***************************
TX FUNCTION WAS NOT COMPLETED
TX/RX NO 2553
CONNECT! ON TEL 6339550
CONNECTION 10
ST. TIME 06/05 08:00
USAGE T 00'00
PGS. SENT 0
RESULT NG #018
.
.
06/05/00 MON 08:18 FAX 6126337839
City of Arden Hills
~001
***************************
*** ERROR TX REPORT ***
***************************
TX FUNCTION WAS NOT COMPLETED
TX/RX NO 2556
CONNECTION TEL 6339550
CONNECTION ID
ST. TIME 06/05 08:18
USAGE T 00'00
PGS. SENT 0
RESULT NG #018
.
.
06/05/00 MON 07:49 FAX 6126337839
TRANSMISSION OK
TX/RX NO
CONNECTION TEL
CONNECTION ID
ST. TIME
USAGE T
PGS. SENT
RESULT
.
.
City of Arden Hills
~001
*********************
*** TX REPORT ***
*********************
2550
6333846
06/05 07:48
00'44
1
OK
06/05/00 MON 07:48 FAX 6126337839
TRANSMISSION OK
TX/RX NO
CONNECTION TEL
CONNECTION ID
ST. TIME
USAGE T
PGS. SENT
RESULT
.
.
CIty of Arden Hills
I4i 001
*********************
***
TX REPORT
***
*********************
2549
6286833
06/05 07:48
00'23
1
OK
06/0S/00 MON 07:55 FAX 6126337839
TRANSMISSION OK
TX/RX NO
CONNECTION TEL
CONNECTION ID
ST. TIME
lISAGE T
PGS, SENT
RESlILT
.
.
City of Arden Hills
~001
*********************
*** TX REPORT .""
*********************
2555
4821262
06/05 07:55
00'28
1
OK
06/05/00 MON 07:54 FAX 6126337839
TRANSMISSION OK
TX/RX NO
CONNECTION TEL
CONNECTION In
ST. TIME
USAGE T
PGS. SENT
RESULT
.
.
City of Arden Hills
19J001
***
*********************
***
TX REPORT
*********************
2554
2279371
06/05 07:54
00'22
1
OK
06/05/00 MON 07:51 FAX 61 337839
TRANSMISSION OK
TX/RX NO
CONNECTION TEL
CONNECTION ID
ST. TIME
USAGE T
PGS. SENT
RESULT
.
.
City of Arden Hills
Ig] 001
*********************
... TX REPORT ...
*********************
25S2
4810551
06/05 07:50
00'21
1
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.
r'''''r: P'~
i -. , ': ~:y-"',."
~ . -"'-'~
CITY OF ARDEN HILLS
4364 WEST ROUND LAKE ROAD
ARDEN HILLS, MN 55112-5794
THE CITY WILL BE HOSTING
ITS ANNUAL
DAY IN THE PARK EVENT
AT PERRY PARK
(3700 NEW BRIGHTON ROAD)
.
ON SATURDAY, JUNE 10,2000
FROM APPROXIMA TEL Y
11:00 A.M. - 2:00 P.M.
A quorum
of the City Council
may be
in attendance and city business items may be
discussed.
.
PHONE: (651) 633.5676 . FAX (651) 633.7839
~
.
.
.
'""=~LE
~~ Q'
NOTICE
THE CITY OF ARDEN HILLS
will be hosting a City-Wide Celebration
DAYINTHEPARK
on Saturday, June 10,2000
from 11:00 a.m. - 2:00 p.m.
at
PERRY PARK
Event Parking will be allowed on New Brighton Rd.
The Ramsey County Sheriff's Department will be
patrolling the area.
Any questions or concerns, please contact
Tom Moore, City of Arden Hills Parks and Recreation Director,
at 651/633-5676 or 651/484-3120 (cell)