The URL can be used to link to this page

Home My WebLink AboutCCP 06-12-2000 . . . FILE CITY OF ARDEN HILLS 4364 WEST ROUND lAKE ROAD ARDEN HillS, MN 55112-5794 AGENDA CITY COUNCIL MEETING, CITY HALL MONDAY, JUNE 12,2000,6:30 P.M. ***PLEASE NOTE EARLY MEETING START*** City Philosophy To provide a basic and necessary scope of quality services through the innovative and purposeful use ofresources. 6:30 P.M. 1. Call to Order 7:25 P.M. Recess 2. 7:30 P.M. Reconvene for Regular Meeting Agenda 3. 7:30 P.M. 4. Approval of Meeting Agenda 7:30 P.M. 5. Approval of Minutes a. May 30, 2000 Closed Executive Session b. May 30, 2000 Regular Council Meeting 7:30 P.M. 6. Consent Calendar Those items listed under the Consen! Calendar are considered to he routine by the City Council and will be enacted by one motion under a Consent Calendar fonnat. There will be no separate discussion of these items, unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. a. Claims and Payroll b. Res. #00-18, Resolution Adopting an Employee Drug and Alcohol Policy c. Ingerson Park Playstructure Replacement Equipment, Authorization to Purchase PHONE: (651) 633-5676 . FAX (651) 633-7839 ~..~. ... "', , .... AGENDA - PAGE TWO CITY COUNCIL MEETING, CITY HALL MONDA Y,JUNE 12,2000,6:30 P.M. 7:35 P.M. 7. Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific ilem being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their COmments to three (3) minutes. Written documents may be distributed to the Council prior to the meetin'g, or as bench copies, to allow a more timely presentation. 7:40 P.M. 8:40 P.M. 8:50 P,M. 9:00 P.M. 8. Unfinished and New Business a. Vactor Hose Purchase, Authorization to Purchase b. Proposed Public WorkslParks Maintenance Facility, Appointment of Task Force to Study Feasibility of Joint Maintenance Facility 9. Administrator Comments 10. Couneil Comments and Committee Updates 11. Adjourn The 'above times may vary depending upon length of issue discussion. . . ..... ,- . 06/09/00 FRI 08:21 FAX 6126337839 CIty of Arden HIlls ~001 $$$************************ *$* ERROR TX REPORT *** *************************** TX FUNCTION WAS NOT COMPLETED TX/RX NO 2618 CONNECTION TEL 6339550 CONNECTION ID ST. TIME 06/09 08:20 USAGE T 00'00 PGS, SENT 0 RESULT NG #018 . . 06/09/00 FRI 08:26 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION IV ST. TIME USAGE T PGS, SENT RESULT . . CIty of Arden Hills ~001 ********************* ... TX REPORT ... ********************* 2625 6286833 06/09 08:25 00'50 2 OK llb/1l9/00 FRI 08:10 FAX 6126337839 TRANSMISSION OK TXlRX NO CONNECTION TEL CONNECTION ID ST, TIME lISAGE T PGS. SENT RESULT . . City of Arnen Hills ~001 ********************* *** TX REPORT *** ********************* 2616 6124219511 06/09 08:09 01'01 2 OK 06/09/00 FRI 08:12 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS. SENT RESULT . . City of Arden Hills ~001 ********************* ... TX REPORT ... ********************* 2617 6333846 06/09 08:11 01'28 2 OK 06/09/00 FaI 08:07 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS, SENT RESULT . . City of Arden Hills ~001 ********************* *** TX REPORT *** ********************* 2614 4810551 06/09 08:07 00'49 2 OK 06/09/00 FRI 08:15 FAX 6126337839 TRANSMISSION OK TXlRX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills I4i 001 ********************* $$$ TX REPORT $$$ ********************* 2619 2279371 06/09 08:15 00'49 2 OK 06/09/00 FRI 08:19 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . CIty of Arden HIlls ~001 ********************* $$$ TX REPORT $$$ ********************* 2620 4821262 06/09 08:17 01'06 2 OK 06/09/00 FRI 08:21 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS. SENT RESULT . . City of Arden Hills ~001 ********************* ... TX REPORT ... ********************* 2621 6123701378 BRW, INC, 06/09 08:19 00'58 3 OK 06/09/00 FRI 08:22 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . City of Arden HIlls ~001 ***$***$$*$*****$**** *** TX REPORT *** ********************* 2622 6461220 KMWB WB23 MPLS M 06/09 08:21 00'58 3 OK 06/09/00 FRI 08:30 FAX 6126337839 City of Arden Hills ~OOi *************************** .** ERROR TX REPORT *** *************************** TX FUNCTION WAS NOT COMPLETED TX/RX NO 2624 CONNECTION TEL 6339550 CONNECTION ID ST, TIME 06/09 08:30 USAGE T 00'00 PGS. SENT 0 RESULT NG #018 . . , e e . CITY OF ARDEN HILLS MEMORANDUM DATE: June 8, 2000 TO: Joe Lyneh, City Administrator Terranee R. Post, City Aceountant @ 2001 Budget Proeess - Preliminary 2001- 2005 CIP; Staffing; Baseline Assumptions FROM: SUBJECT: Backl!:round At the May 15,2000 Council Worksession, a 2001 Budget-planning calendar was endorsed. The calendar called for discussion of the above items at f11e June 19,2000 Council Worksession. However, due to a full agenda of other topics, the calendar budget items have been accelerated to discussion at f11e June 12,20006:30 p,m. budget meeting, before f11e regularly scheduled City Council meeting at 7:30 p.m. Preliminarv CIP (Overview Hil!.hlil!.hts) A. Administration 1. City Hall Facility (#200 - 00+) Although 2001 project cost reflects aJ1 expenditure of $2,000,000, total project costs are estimated at the $3,100,000 level. The previous 2000 - 2004 CIP assumed more of a cost-weighting factor in 2000; while f11e preliminary 2001 - 2005 CIP assumes more of a cost-weighting factor in 2001. The occupmcy date at this facility will also have 2001 operational budget rmnifications wif11 respect to 4364 West Round Lake Road lease rental payments (reduction) aJ1d operating costs at f11e greater square footage new facility (increase). 2. Public WorkslParks Maintenance Facility (#201- 00+) The City engaged TKDA Architects at a fee of$8,500 to conduct a space needs study for a "staJ1d alone" maintenaJ1ce facility. The cost for such a facility was ballparked at $3,400,000. The 2001 - 2005 CIP assumes that participation in a joint maintenaJ1ce facility with Rmnsey County will result in reduced project costs to the $2,400,000 level aJ1d be ready for OCCUPaJ1cy in 2006. While f11e costs for such a project have been projected, a specific funding plaJ1 has not been determined. It is aJ1ticipated f11at one off11e outcomes off11e MaintenaJ1ce Facility Task Force will be to recommend a specific funding plaJ1. , MemoraJ1dum, 2001 Budget Process - Preliminary 2001 - 2005 CIP; Staffing; Baseline Assumptions Page Two June 8, 2000 e On aJ1 operational note, existing roof leaks at f11e 1440 West Highway 96 maintenance garage may require some unbudgeted 2000 repair expenditures. 3. Hil!.hwav 96 Monument Sil!.ns, 1-35W and City Hall Site (#202-0n The Highway 96/I-35W monument sign has been pushed out to 2005 to reflect not beginning f11is project until Ramsey County has completed Highway 96 segment No. I (I-35W bridge to Highway 10), 4. Land Aeauisition (#203-01) A new CIP item that reflects aJ1Y public purpose expenditures the City may incur for implementing the City's street plaJ1. 5. Lake Johanna Volunteer Fire Denartment (LJVFD) CIP In general, f11e City will attempt to be the purchaser whenever possible, raf11er thaJ1 the Fire Department incur f11e capital costs aJ1d rebill f11em back to f11e City. B. Public Works e 6. Pavement Manal!.ement Prol!.ram (PMP) Reeonstruction (#400-01+) The 200 I - 2005 CIP assumes that f11e Ingerson neighborhood project will be accomplished in 2001. The lack of a reconstruction project in 2005 reflects f11e trade-off of accomplishing f11e West Round Lake Road, Phase II, project (see #408-05). The assumption is that development will occur on f11e Naegele/ATS site aJ1d necessitate such improvement. However, if such Gateway development does not occur, the next neighborhood reconstruction project will be substituted, 7. Lift Station Conversion to Submersible Pumns (#462-0n Staff is recommending that the Ingerson Road Lift Station be rebuilt in 2000/2001. This is the most critical aJ1d costly (over twice f11e cost of a typical lift station) of the remaining lift stations. Staff would then recommend that f11e scheduled 2003 station conversion not occur to achieve aJ1 approximate $50,000 average annual five-year cost for these improvements. e . e e e MemoraJ1dum, 2001 Budget Process - Preliminary 2001 - 2005 CIP; Staffing; Baseline Assumptions Page Three June 8, 2000 C. Parks 8. Temnorarv Susvension of Cavital ProiectfPlavstructure Revlacements in this CIP Staff has assumed that the Council will approve funding for a long-range strategic park plaJ1 willi respect to future uses, facility concentrations aJ1d priorities. At present, park capital improvements are not made in llie context of a Master PlaJ1. 9. Tanker Truek RevIaeement (#516-05) This equipment replacement item is budgeted at $100,000. As a specialized vehicle with a high cost, it is a prime caJ1didate for sharing with oilier communities or evaluating leasing or rebuilding options, Staffin2lBaseline Assumntions City Administrator Lynch may have a preliminary staffing plaJ1 to share willi Council at t1lls meeting, In addition, staff is requesting more specific direction from Council willi respect to baseline budget assumptions aJ1d/or net levy increase, At the May Worksession, Council discussed bolli a zero levy growth objective aJ1d keeping growth in step willi inflation expectations willi no consensus on lliese divergent objectives. I: '" c: Ci; - 'a '" II G) o o _ CIJ 1l, I '" ollllfl .!!loSlo =NUO :1:-00 c:ml1:"! evcv_C\l "C)-a>..... -< I "'Gl "'I: '5~Ifl~ ~~.....'t:: .- O'W ll501: ._ C\l 0 - ,- e S tl I: :6 ~ E i!! '" a. '" '" Gl III o c. e a. & '" I: i Gl :::;; II!'!! 0 0 0 0 8 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 8 0 0 0 0 0 0 0 0 0 8 0 0 0 0 0 0 :g ex> 0 0 0 . . .~; ; 0 0 0 0 0 II III 0 0 III 0 0 0 0 0 III 0 0 0 - 0 ~ N o' ,,; .; Ifi o' 0 ~. o' o' III ,..: Ill' 0 ,,; N ~ 0 0 0" 0> 0 Ill' III .... ~ CIJ ~ 0 0 '" CIJ '" ~ '" CIJ '" ... III ~ l:\i l3 .... CIJ ~ 0 ... III '" ... I~ N N ... ... "il ....,.,::::::;~: ttt~lt 0 0 0 0 0 8 0 0 0 0 0 0 0 8 0 8 0 0 0 0 0 ;11 III III 0 III ~ 0 ~ 0 0 ~\l~1 ,..: ,..: 0 o' 0 .... N o' CIJ ,,; ~ 0 '" '" '" CIJ CIJ ... .... III OJ. Ill. ~ ~ - J.:f~t~} 0 8 0 0 0 0 0 0 0 0 0 8 0 ;}i11 0 0 0 0 0 0 0 0 ex> ex> 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1\1 ~ ex>' <0 o. o' <0 0" !ii' 0 o' 0 0 0 '" III "' ex> .... "' ~ "' l3 l3 '" '" '" ~ I 0 0 8 0 0 0 0 0 0 0 0 0 0 0 0 0 III III 0 0 "' 0 0 0 ..... ,..: ,,; ,,; CIJ OJ' o' III '" '" ... CIJ ~ '" CIJ CIJ CIJ '~k~:::, ~{;::;:':;1}:. '~4~U {'f:#m I 0 0 0 0 0 0 0 0 0 0 0 0 0 0 8 0 III 0 0 III "' 0 ,..: ,,; 0 N CIi 0 2 CIJ CIJ III III '" :.iM:::{::: JH11t ltl" 0 0 0 8 0 0 0 0 0 0 0 0 0 0 0 8 0 8 8 8 0 0 8 0 0 0 0 0 0 0 0 ,,; o' Ill' 0 Ifi 0 0 [go 0 ...." ,,; CIJ CIJ ~ '" 0 ~ '" '" ... - CIJ 0 ~ ~ ;" N CIJ' N e ~ '" fil e Gl .2 .<:: ~ l'i ,,. III Ci; J: ?: ,,. J!J ~ I,M :: ~ ~1Il ",,\2 5 'u en ; ,fl,~ +: ~CI.l 'E ~'- .- ""~ GlEI: 5~ v ,_ '" 'u Q) ::1,1:_ '" U 5.!!l,'!l LJ.. fij:::;;f!.9 m.c:::cc(.)..Q ::c!cn<as ~.!;,? j'" I ._ COI.! ll:::;;J: +++ 00.,....... 0000 I I I I 0....."'(1') 0000 C\l t\l (\H\/ e ~ s o - - o 11- gJ ~ - I: Gl E ,g ,~ [5 ., !!1 ,il I: 'E '" '" ~ .l5 ::I CI.l I ,,8 _ex> llg 00 "'> - Gl o~ - ~ E Gl en Q) l: ., ~; ~~ E", III UJ Q)c;;Q;Q)~ g J:I'~ ,!; ,Q I~ ~ 8 ~ M a:ti_~Cil :ttlH~.c.5~:i! g-; ,'.'1:,,::::/ 0 ZJ,." "'!Io'- ~:~:t:;.N '+:i ctI w .€ 0 II: "'ffi~~~~ i ~ttB'E 3: ~ o..!.m i~~11~I~ ~ ~ ~ i ~ :Wi&' + '1*'1~(' ,......... C\/ C\l (I') !&f*" 0 0 0 0 0 ~t!lF.':: I I I I I ,:~-:::., 0,... N 0':1 'lilt W~!i 00000 :tt-N!$: .....,................... .. o U Gl a: f2 > ] - I: Gl E I.~ o ~ Gl .... 8 :!i ... u .<:: CD ::I... CD g ~ Ci5~ o~ L.U_i1 -mC\lEO~ +0> l!!'~"'Gla:,S! -I~ (; (;I'~ E .\;,~.;; t5 ~ c:-_1Ci) 0 ...Iei) c:1'!Io. c:~ (; ~a:UI~ N olf ,Q '" 0 Gl ".:'''.<::., g. jga.0~:!1"'5:::;;,'!lGl en.. ~(!lOJI~a.8C1.lo o~'Q.o.5:2Q:lBB Oll 0 ::1';::5'-- '" '" LJ.. - ... Gl '".5 '",,,- ~ illal ~ 1:1 i!! Gl tl, ii ~ .JCI.la:OJUJOJa:I:a:a: + + ~'I"'"C'\l(\J('I')""''ICf''''''' 000000000 I I I r I I I I I 'I"'" C'\lC') 'It It)(Q i"oQ:l 0) 000000000 co cc lX)Q:l co a) a) coco - ~ III 00 ,sll ::I ill "'-5 -.- I: ~ GlOJ I~ :: 'z,"' -"'I: ~ c:,Q CD'~ :; 00,- t) +J ~ 'E'~ 8 0'1j' '" c: ,- 'tJ 01:5 ~~.:J - I: Gl E 1: I~ III o e! u:: S r!:? I I: o ., !!1 - ,!!l I: 'E '" '" '" ~ I 15 w '" ~ I "'~ 00 I r ~CIJ 00 ........ . e C G c: 1ii ~ ';;, G () ~ G '" I/) 'g 00", ..!~.O ~ I gg c_ltc\!' -g;~ N "'G -." C o AI ~ ::I G"'''' .~>O i O~OC i.i: N~ ~ S ~ ~ ~ ~ ,2 <l: :is ~ ~ .f ll. e '" c .. Z ::; o o II~I 0 o , :: ~I ll.> - G o ~ r I. I ~ '. .. 8 NJi '<:::0 '.",::~ o. :10.:;:::::.:' '(\I' 1010101010101010 1011')101010101010 10""(01010101010 O."""_"NoeOolli ,... LnNN"lt - - I I :g I .~ I . I. coco 11)101010 "ceoc ":.,.."NO. I/) 0; o ;j; -= Igl~ ;j;lh -= "",2- G) '~I~ ll. 0 ~ c:r ~ c 0 )( I~ t;;I ClI.... 0 CIl "'j! > "",m g'"e ~ (;).... ls E .... ... 0 'i :3 .y8~ ":C:r: 0 o .o~>...",.;J "C ~'i ~"C1"C ~ !e1~13~~Jj C")~as~.,.an~1: g~.~"Cg~ dl e .... Cll~.5-,...zLL..: IVI] _J: 11I Q) Q.l G) Mc:ijM:&.~:& - e""-1i,2- G~G~GGtlg. a:e"u:ooa:a:<c: I;;: o ;j; '" lD o ;j; -= G o~~~~ag8 I I t I I I I I -NCI')'ltIt)CO,...CIO ~~~g~~~~ o I/) '" '" I/) '" cggggSggogg ~ooooooo8oo cO 0 0 Oil; ci ci 0 C. 0 O. ..-C\1 COO roo_It)It)lt)1t) CO-..._.....NC\lNIt).,.... ~ ,.... o 0 o 0 o 0 .,; I/) ... ... - - 000 o o o o N o o o o N 000 88 gg 00 00 00 00 _I/) NN o o o .; N o o o '" N 000 & I/) ,.. "\ o o o o o N o "' '" I/) I/) 1010101010 0000 10101010 010"10"11')" CD 0010(1") -- o o o o - - goo N. ~ N oj ~ C G e '5 i E.:r: ~ ., _ G ~ C ~.. - E.c CD ~ CP CD C g 'C~g5 ~I-:: GIs: <<ll- c !!l ~I~ -EI~ .2o<G.lSWO U 6'" ;Ie:;:: ~ I c i:e~...JS~~.56 o ~::lIo <CI:I"Cl+: :;:: ot;...."C)(cgg ~ ~5ccc:j8o-= ca a:o:2~oQ)I~~ 1j C1IQ)O::l-Cl:Gio G >a:e,co"C"tlCJ a: <0 CJ"" 10' C CD C' c Dr!1.l:ro,:,a: o a. 0" 01::1- I- a: = " 'fic13~~l!l~:!lBffi ~'--'-,. ~I>j- -e W ~ ! Q :c ~I~ 'C -; ~ Cu_ :rc~c BiiilillfrJ~.c! G Go>c.c.a..a..a..d!c. 0 C:CfJ ---__ 0::""":1 a..c.Q.I-I-I-l-I-"li;'...JQ) ~ HI~I~j~ () I~ H:5 +++ o~~~n~Sgg888 I J I I J I I r I I I 0.... C\/M ""in co r--oo m 0 SF~~~~~~~~~; o "" Ii ;;: .2 :is ~ 0. 1ii '0 .li ~ III , ggg 000 000 1/)1/)1/) ~"Itf'o- ~ 8 N '" ... ,.. ,.. 0000 0000 0001l') 00";": ",1/)", - 8 o Sl ... N o o o o o lD o o o I/) ,.. ,.. o o o 1/)' ,.. - o o o I/) ,.. '" o lil '" ... N N 0000 g 8~ o itir-: I/) '" o ti I'~ o d: ;; G lo III ~ .0 ~ III I ~ U I'~ o d: 0. G ~ -ea!g~ ~e:g() GO.s iii u -'= C 'C .!C.-"C o G G Q);:I::E...J a:S iii iii: iii ~ ......Q :t 0 Q)ct1~l- ::;-= ~ 1ii&!!.s .- lU lU 1:!~~ .g=.c~ .- C......... ~ 'm 5 5 a:::;ZIIl + 0............ 0000 I I I I ....(\IM"" """""""" """""""" o o o .; ,.. o o I/) N ... N 00000 00000 00000 itiitiitioiti ~~ctgi: o 8 I/) ,.. 00000 00000 00000 itiOOOIl') C\!1O""0"" _N o 00 00 00 00 00 00 .no Oil') Nil') 0011) - o o o I/) ,.. 00000 g8 88 ';0 01/) C\/II) Nm o 00 815 ~~ o Sl oj '" 888 000 160iti NO,.. -- J!I U I'~ o <l: 11 ~ j ~ III , o 0. g'e .- ~ .f! a. CD > CD It) CD_ ltJI '-;;;:,Q ~ > w._ CJ Q) l- It) < G) ~~h~ 054=,QU c :0 ,jll~ I :aOi5C1l Uc.....OCl:l l.Oo5.a:. Gl ".j:I.- G) csctlc:.~ :;:j::iec ..:a ~ iii ~ Gl a:I 0- UU<]i 0') a: c r: 0 ;.- Q) J2.2:c IiIc-;1ii~ .- +:i..... r.tJ ="Cr.tJCfJ la 'iL:= = I IIl::;:;:j:;:j ++++ ........_M 0000 I I I I O....C\IC\') ~~~* 8 o o o - g o o o '" u ;; ,; c ~~ G-= =i ~12 'H ."I'~ ad: o.'C '" ~ -= e U G :t: u oS I,~ &! I~ g c ,_ 0::; ++ -- 00 I , N'" "'''' ...... 00 8g 016 "'- 00 88 olli 1Il_ 00 o o .,; - 81508 00 0 Oin~ in 1/)'" N - N 00 gg g~ 00 88 lIiiti N_ o o o o ... g ,.. I/) o '" o 8 o - - '" o o o o ... o o o I/) '" ... o o o I/) lD o o o o - o N o 8 "' lD o o o o ... I/) o o o III - o o ,.. o "' co N o ti G '0 <l: il G '0 d: .. "" ~ ~ ,g :is ~ III Ji s .0 ~ , ;;: ]i S .c ~ III , ~ ~ '" ." ~ ~<ll ~o uo :r....Co cgc':<'! CDN...C\J "C-G).... <- ... C) GI ~." e .... l1I::::l1:l1 O>m-, ~Gl......... .- > 0 CU Ciroe en iN.2 ~ 1i ~ ~ 0. e ~ ~ m ~ ~ e 0. :g a; Ii: e ~ 0: ;; ." Co ~ U in o o '" ~J '" e i & ::I! '.#:~:o 0 0 0 0 0 00000 ';:'I:'~'''OOOCCOO 00 ':::~ 01r.l1OOI()IOll) 00 :......} . : IO~ c,) fti iii fIi o~ cD fi fli :~~.:~.. N ..... C\l..... 'It N iN C') 'II ;~\\I ~'I illll ~tt~lI ~*~l]tj I It' ;~%, ~11~~I Ifl~t~~~&~ ;m~llt) (1)<0 it) ex) :mU;iN....N..- ~i!l.! 00 00 "'0 ~la' OOOco 00000 It)OOIOO NOf/J" mo. ....NN....O - 00 00 c.~ ., co . '" ., . . 00 00 "'"' Of&J.... .. '" . . ':;;:"P;~J IOcr) C')CI) 1\1~ It) C') ~~ ..... ~ ~ IIIJZ zz z N(O 'lIt'C\lwfO Cl')tn 'It 0"" ~ I .... zt ~ u. ~ o u. Oi ~ ~ E 2i .a 0 .t S! g e.!ll: o .a ... aJ ... g ; u liS "i IV ... _::I == t- 11 I^~~ ~ ...~... ~ l1Il1ICI:I::::lI~~ 0_-5 s~~ illi~I;;~.:~;CGE~.t~"t:J:;.eE lat::c ':~W . tl CfJ EI C: IU:J E 5 ~ :6 CD ... EI 2 ~ ":;;::""::1 1Il1~Q. a.. II) 0 (.) ... >. G.I 01 ~ @{i& : ... ...J "C .!I ~ '01 ~ b: I- .! == "C! 'i #J;b1Ci5J:sc.=g51~O~c..!!:! SlUt: :@~}I'" 'tJ~ o':':o..G1~ 0 llI'U') G1.x:f- e e e.=,g - c...... "'-C\lGl- llI' .... ~!~G1~o..m ....~a..~OlUcEO = ).:;:;}:..".c r > ltl a.. :.: .:.: .~ E .:fu+:r2; E r: r: IV t:E'E.s CDQi'" e= al 4%:~J.lc-o..Q 0 o~ OJ: 0 O.=Ll..~ 0 all: *~':;::~~j ~ '-1 ~ +:l"" ~ _ u....., _ _;> ~ Ll.._ %~~~~I=E~~~~~~i=o~~o .:::;:::~:-::~:' ~O'.I -~O)~O)~-E"'C)O)O'.I ~;#:n::::~~O'.I",II:l.sClo)o:OO)O) CO", OO)O)~ ~%...~~ ~~~ ~~> ~~~~ Mtlt1~ al CD CD.E IV CD Q) CD Gl CD CD IV CD CD Gl l*ltM- M M ~ Q) M ~ M ~ ~ ~ ~ ~ M ~ ~ W''l'' G,,, -" U - -,,, - -,,, n _ _ "'" !i&lU ..21 Ql IV ~ ; ~ g-I ~ g- g-I at Q) g. CD :;1 m #~~~~~Ll..~~~~~~~~~~~ j*f.~~ .~;\;~#~ . ~ ~ ~ ~ ~ N C\l C\l (l';I M ~ 'It..,. ~ ~ It) ~ 0000000000000000 %W~::.?: I , I I I I I J I I I I I I I I *M~;~ C\l M "It It) ~,..., ~ Cl 0 _ C\l C') "'It It) CO :w~:t~o 0 0 0 0 0000 _ _ 'I"" ~ ~ ~_ **m~1t) It) It) It) It) It) It) It) It) It) It) It) it) It) It) It) E! 0': o o..R -0 u'" "'0 0. > - . o ~ 000 000 0",0 rO 0)" c. "'_0 - ~ C & U e ~ e .!l e 'ij ::I! .l1 :; 0. ." e ~ u. e & e & (!) I 0 . . . 0 . . . 0 . . . 0 . . . o o "' '" '" ., 000000 o o "' r-: .. - o o "'- '" ., o o o .. '" o o o ... '" o o "' '" ., o la "' .. 'II> & > '~ c . C .c :c .: o 0.:; a; :t ~s o if.c IC:I.... I.....!! .: -; Iii Gl ~~ ~;t .ill-g ~;;;'ij ~c:~~e~ ,..., ::: ..J ..9:! :u I- " ~.!C:Ll..c..~<<l .",;t~0~0 o - Gl IC:I..J a: Z~._ 8.:'0 r: "C II:l e 0 E r:.s c:c..~CI)E::I.c ='...../: OIC:l LL :::::I i 0 :::::I a:.:: .:.:.E;:CI.IO.r:m lis ~.!, ~ ~ 'S ;: c.. <<I as ;:: co 0 Q) ..J:e1.:a.CI:IZ CO_C\lM"'t 000000 , I , I I I M~'ltC\lO)CO 000000 COco~COCD~ o o .l!l u ~ 'e 0. ... '" '" o I~ -g ~ u. .>: :; 0. ;; ~ .9 .0 ~ '" I " ~ '" e ~ :!1 .9 (; o '" - o o o '" .5 e a . ~!!: ~U aqg "'0 e", ~ I a", .00 ~la 'u CD Ai:5 ~ .5 &." '"& .: 1; e ~ aii - ~ o..~ .2.Q ,"- al= 1ii ~ ;~ ~ ~ 1ii E .c & ~ > ." e ~E e .- ~." ~~ oE ~~ ~ ,- ~.c ~ u .c ~ ~~ o ~ u= !" SS =~ S '~ CI.I~ -g i ~ 0 CD:: !-;; .s -g E & 8= e :!! ,2 co 1ii u &.>: 2 Iii 0: & 011 N CI.IE ~c as .;:: 0. ~." .c e f- ~ I . . . . . . . e e . , . o o > . . . E . E . . . ((I II III ~i"8 i...g Cl I:~il:tll. ~~~~ .:t!:~ '0 g,:I :::I ~8~~ ii ~g ~ 0" 0 i B - , o 0 < : < e ~ :"" ..~ :;): ~ . . . . . . . . . g.. .. ... 000 .-. " " . . . . . '"'0000 ggggg g,.,... N,.,- II) ....0):: gggggggg 00000000 ollioor-"''':N g-tI)'C -NO N NW . o . 0_ " _.>'0 CO i JJZ..- ~; Q.~i8 "'C..l '" D ~ c ~ ~ ~ IZ:~CO ~ic::g;C: g~~c:=O:r,g:5~~ ~ <O'llIl..ii_OCE ''''~;iillf~G"500i~ ...loI 'i Q = ~- (I:Z .. 0< !:(tl~~~~~:::~~ E02P'.s..ii. eJ!!~tnl- ~l!l I 02::r~ClI.a: J I . .1 ~ ~ ~g , , .- ~2 .H 00"''''00 OClClOOCl III I II C1-NtI)_N ClClClClOQ NNtllCIllDlI:l .. . .. . . . 8 . .. " .. .. .. .. .. ,.,... 0000 fDl:I ,",ClOO IDIlI IllOCll() 'D'''' "0'''',.. {I)<<I ""'\I') .. . . . . . ~ .. . . ~ . ~ gg .. .n,n " .. NN . .. . .. . .. . .. .. .. .. .. ON . . . . : .. . . .. .. .. ;!" 2 gggggggggg 1'00011I0000,.,"" ~g~''':~gJ!!~gg N _.. ID"" ..; NN " ~ . . 2 c ... g ~ ~ :38"'= ~~ ;.!! H~i ~ 0 OJ .~c (j:i~:r.:a:!t i <;~~. ~i~!O~gCt~ E 1-"3 ';;".ti::li.s,,! ~ E Q': E '::..:a ai:!21 II> t 5 :l W e (I!:a: :t,. to e 014:3: WC~lI.:::I"oo.!.c -~ .:~a:";3:':':~c!:~Il.~ ~; ~:f~~~g::fii~ 3:...s;:~c;:3::::J:::I",,:r::s_ tJ~..ll...a::" .c.....l!!<Il.a.j!! ..~~-ll.i~~i!:.~~~ a: Ill.l c: z 00 en:=l::E I I . , . . +-1- ..+++ -0-...0....__ ClOO<:lOOOO II III I I I g;:::g;~:l ...................... .. . 000<:1 ... ... Ii'l>ll'; -.. .. ... ... ... lll'O'" Ne~ g~ '0 g~ .. g~ ., ,. .. -" . gg .. .. ., "' . .. .. .. ~~ . .. . .. . .. . ... .. gggggg 0l/l1ll0",,,, >Il.~"'li'lcjlli N-N" III g; .. .. .. .. . .. . .. . <:100000 g~~g~g ";~"'Ii'l'rQoi N - N" III ... . . . . ~ . . ~~..1: !:l~!ll~" . ~ ~ = p:s! ~ 'Cj .. ~ E'" .. '3 t.O tl.t-8 0ll1I:: i~ ~!g~i! ~J!_ a:"'<!li'll."ij. COllOll -!!: O~ I ~ lLU'" ~~.;~~~~. .2':~ e'iO"'e..!!!" .slil.. :Eg~"Oi~ J!l~~ u..-"Ul;;SOO'l"~ ~ ~ ~ ~':2n: 1;2-. "!!!!.!!.!~.g 'Ed 0 ~ ......; r;Q "lI:Il- c! a: a: II: u.. I ~ I I 0000<:1 I I I II o~2~:g III "'Ii'l Ii'lli'l .. .. .. .. .. .. .. . . . . .. .. .. .. .. . .. . . . . . . . . . ~ . . , g " g . ; " . . . . ~ g .. sii " . g . . , . " U $.~ ,~'; . . . . . . . ; . ~ , . . . . . ~ .. g " ~:~ "".ell ..; iP."" ;; . . o ;:" ..~ OlLl ~"O '$1' . . Q -~ U,< Ii 1","" c? o '. ~ ~ ~ o o < c w .. . >- , g " . " . . . < E ,ti .!'E ,- ~'~ . c e e e D,~AfT MINUTES CLOSED EXECUTIVE SESSION CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING MAY 30, 2000 6:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDERlROLL CALL Pursuant to due call md notice f11ereof, Acting Mayor Gregg Larson called to order a Closed Executive Session at 6:3S.m. Present: Acting Mayor Gregg Larson; Councilmembers Beverly Aplikowski, David GraJ1t aJ1d Lois Rem. Absent: Mayor Dennis Probst; City Administrator, Joe Lynch. Also present were City Accountmt, TerraJ1ce Post; Public Works Director, Dwayne Stafford, aJ1d Parks aJ1d Recreation Director, Torn Moore. PURPOSE OF MEETING The purpose of the meeting was to consider Local 49 union contract negotiations. ADOPT AGENDA MOTION: Councilmember Aplikowski moved md Councilmember Rem seconded f11e motion to hold an Executive Closed Session off11e Arden Hills City Council to discuss union contract negotiations. The motion carried unmimously (4-0). There was no action taken. RECESS MOTION: Councilrnember Rem moved md Councilmember Aplikowski seconded a motion to recess the City Council Closed Executive Session at 7:23 p.m., aJ1d reconvene at 7:30 p.m. for f11e regularly scheduled City Council meeting. The motion carried unanimously (4-0). Gregg Larson Acting Mayor TerraJ1ce R. Post City Accountant l ,,~ e . . CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING May 30, 2000 7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS DRAFT CALL TO ORDERlROLL CALL PurSUaJ1t to due call aJ1d notice f11ereof, Acting Mayor Larson reconvened f11e regular City Council meeting at 7:30 p.m. after a closed executive session which commenced at 6:30 p.m. aJ1d a short recess at 7:25 p.m. Present: Councilmembers Beverly Aplikowski, David GraJ1t, Gregg Larson, aJ1d Lois Rem. Mayor Dennis Probst (arrived at 8:06 p.m.) Absent: City Administrator, Joe Lynch. Also present were City Accountant, TerraJ1ce Post; Public Works Director, Dwayne Stafford; City Engineer, Greg Brown, BRW; City Planner, Jennifer Chaput; aJ1d Recording Secretary, Mary Mullen. ADOPT AGENDA MOTION: Councilmember Aplikowski moved aJ1d Councilmember GraJ1t seconded a motion to adopt f11e agenda for f11e May 30, 2000, regular City Council meeting, as submitted, The motion carried unaJ1imously (4-0). INTRODUCTIONIRECOGNITION OF GIRL SCOUTS. SILVER AWARD ACHIEVEMENTS Acting Mayor Larson welcomed five Girl Scouts aJ1d f11eir families aJ1d troop leaders, adding f11at f11e young women had attained f11e Girl Scouts' highest award for Grades 6-9, f11e Silver Award, He read a letter from Mayor Probst commending the Girl Scouts: Am1a Louise Dinndorf, Sara JeaJ1 Fertig, Elise Marie Nelson, Laura Pistotnik, aJ1d Lindsy Pomeroy. Councilmember Aplikowski asked how the Girl Scouts had achieved f11eir awards. The Girl Scouts stated f11ey held badge labs for Brownies at which f11ey assisted f11e younger girls to earn parts of badges aJ1d patches for their troops. Councilmember Aplikowski asked what f11ey enjoyed most about Scouting. The Girl Scouts stated they enjoyed camping. Acting Mayor Larson commended f11e Girl Scouts' families aJ1d troop leaders for f11eir support aJ1d commitment. APPROVAL OF MINUTES A, May 8, 2000 Regular Council Meeting Mr. Post noted that the May 8 Regular Council Meeting minutes properly reflect f11e discussion with regard to Planning Case #00-14, Chuck Mertensotto, Front Yard Setback VariaJ1ce. He A. B. C. D. E. F. ARDEN HILLS CITY COUNCIL - MAY 30, 2000 DRAfT 2 ) added that the applicaJ1t requested aJ1 extension, aJ1d the case will be discussed at the Planning Commission's next meeting since new information was introduced. e Acting Mayor Larson requested the following changes: On page 9, 5th paragraph, replace "had been received by the City" with "appeared in the Bulletin". On page 11, 3rd paragraph, replace "post" with "posed". B. May 15, 2000 Council Worksession Acting Mayor Larson requested the following changes: On 3rd page, under "Building Quality Communities Discussion", 2nd paragraph, insert "in" after "participation". MOTION: Councilmember Aplikowski moved aJ1d Councilmember Rem seconded a motion to approve the meeting minutes as mnended. The motion carried unanimously (4- 0). CONSENT CALENDAR Claims and Payroll Rmnsey County Housing & Redevelopment Authority I. Res. #00-21, Resolution Adopting Policy Statement 2. Authorization to Execute Second Amendment to the Joint Cooperation Agreement between the City of Arden Hills and the Ramsey County Housing & Redevelopment Authority (HRA), MHF A 2000 Housing Funds Proposed Public Works/Parks MaintenaJ1ce Facility, Accept Space Needs Study (TKDA Consulting) 2000 Sealcoating, Authorization to Proceed with Project Ingerson Neighborhood Traffic Test, Temporary Road Closure Res, #00-22, ChaJ1ging Location of Precinct No.4 for 2000 Primary aJ1d General Elections e MOTION: Councilmember GraJ1t moved aJ1d Councilmember Aplikowski seconded a motion to approve the Consent Calendar aJ1d authorize execution of all necessary documents contained therein. The motion carried unaJ1imously (4-0). PUBLIC COMMENTS Acting Mayor Larson invited those present to corne forward and address the Council on any items not already on the agenda. There were no public comments. . e e e ARDEN HILLS CITY COUNCIL - MAY 30, 2000 DRAFT 3 UNFINISHED AND NEW BUSINESS A. Receive 1999 Audit Report, Abdo, Abdo, Eick & Meyers Mr. Post stated that the Council had received a draft copy ofilie 1999 Audit Report at ilieir last W orksession. He noted it would be necessary for the Council to formally receive ilie report. MOTION: Councilmember Aplikowski moved aJ1d Councilmember Rem seconded a motion to receive the 1999 Audit Report as presented. The motion carried unaJ1imously (4-0). B. Pay Estimate #5 (Final), Nadeau Utility, Inc., Arden Manor Park and McClung Drive Drainage Improvements Mr. Brown stated iliat ilie pay estimate was for improvements associated wiili ilie ditch behind McClung Drive aJ1d reconstruction of drainage structures near ilie townhomes. He added iliat ilie majority of the work was completed in 1999. Mr. Brown stated the project went well aJ1d residents in the area are pleased wiili ilie improvements. He recommended that the Council approve final payment of Pay Estimate #5 in the mnount of$8,099.67 to Nadeau Utility, Inc. contingent upon lien waivers received. MOTION: Councilmember Aplikowski moved aJ1d Councilmember GraJ1t seconded a motion to approve final payment of Pay Estimate #5 in the mnount of $8,099.67 to Nadeau Utility, Inc., contingent upon receipt oflien waivers. The motion carried unaJ1imously (4-0). C. Pay Estimate #2, Lametti & Sons, Ine., 1999 Sanitary Sewer Rehabilitation Program Mr. Brown stated that iliis pay estimate is aJ1 incremental payment for sewer pipe work corrections near the Chathmn neighborhood. He added that a sag was created when pipe spacers separated aJ1d allowed concrete to create a ridge that has caused maJ1Y problems over ilie years. He noted the source of the problem was identified aJ1d quickly corrected. He recommended that ilie Council approve Pay Estimate #2 in the mnount of $59,371.73 to Lmnetti & Sons, Inc, Councilmember GraJ1t asked wheilier City staff were satisfied with the completed project to date. Mr. Stafford stated ilie problems have been alleviated, aJ1d televising has allowed City staff to easily identify other problem areas. MOTION: Councilmember GraJ1t moved aJ1d Councilmember Aplikowski seconded a motion to approve payment of Pay Estimate #2 in the mnount of$59,371.73 to Lmnetti & Sons, Inc., with a retainage of 5% being held for the project. The motion carried unanimously (4-0). ARDEN HILLS CITY COUNCIL - MAY 30, 2000 DRAfT 4 D. Pay Estimate #8 (Final), Lametti & Sons, Inc., Gateway Business District, Fourteenth Street NE e Mr. Brown stated f11at f11e Gateway District project was completed in fall 1998, alf110ugh some outstanding road surfacing items were not remedied by f11e contractor until spring 2000. He added f11at this final payment reflects release of the retainage on the project. He recommended f11at the Council approve the final payment, Pay Estimate #8, in the amount of$2S,710.11 to Lametti & Sons, Inc, Acting Mayor Larson asked whether 5% retainage is sufficient incentive for contractors to complete construction projects in a timely manner. Mr. Brown stated f11at 5% retainage is usually sufficient for small contractors. He noted that large contractors are often quicker and more reliable, although retainage is not as imperative for them. He added f11at state projects do not hold any retainage. Acting Mayor Larson asked whether the contractor is aware of the retainage during f11e bid process, aJ1d whether other cities hold more f11m 5% retainage, Mr. Brown stated f11e contractor is always aware of the retainage. Mr, Post noted f11at the contractor must post a performance bond that cm only be released upon completion of the construction project. He added f11is is an additional incentive for f11e contractor to get the job completed in a timely manner. MOTION: Councilmember Aplikowski moved aJ1d Councilmember Rem seconded a motion to approve final payment of Pay Estimate #8 in the amount of$25,710.11 to Lametti & Sons, Inc., upon receipt of final papers. The motion carried unaJ1imously (4-0). e E. Mounds View Senior High SehooI Construction Manager, Stahl Construction Company, Gregg A. Johnson, Projeet Manager; Time Extension Request from State Fire Suppression Requirements Acting Mayor Larson welcomed Gregg Johnson, Stahl Construction's Project Manager for f11e Mounds View Senior High School Construction project. Councilmember Rem stated that the time extension request appears to be a procedural issue, noting that Staff has not indicated aJ1Y problems with f11e request. Acting Mayor Larson asked why f11e City of Arden Hills, as well as Shoreview and North Oaks, is being asked to take such m action. Mr. Johnson stated that the State Fire Marshall requires that the local municipalities be in agreement with regard to the time extension request. Acting Mayor Larson noted f11at City staff had recommended that f11e Council defers taking aJ1Y action on this issue, and asked whef11er f11is would be m impediment to completion of f11e construction project. Mr. Johnson stated f11at a deferral would impede construction. . e e e DRAFT ARDEN HILLS CITY COUNCIL - MAY 30, 2000 5 Councilmember Aplikowski asked why the decision should be deferred if it will impede the project. Acting Mayor Larson stated that it is a question of liability aJ1d whether the City is comfortable with the continued postponement of the work. He noted that the State Fire Marshall did not indicate that the City was statutorily obligated to approve the request. Councilmember Rem asked whether City staff had requested the City Attorney's opinion, Mr, Post stated he was unsure. Acting Mayor Larson stated that the Council would be indicating a reluctaJ1ce to accept liability if the decision was deferred. Councilmember Rem stated that the Council should defer decision if the City's position was unclear. She added it is important for the City to determine its position aJ1d then accept or deny the request. Mayor Probst arrived at 8:06 p,m. Councilmember GraJ1t asked for clarification with regard to the State Fire Marshall's position, adding that they have the ability to graJ1t aJ1 extension. Mr. Johnson stated that the Fire Marshall would be running against their own five-year statute, aJ1d code violations would have to be corrected by summer 2001, which could impact the construction schedule. Councilmember Larson stated that the City should not accept liability unless a statutory obligation is clear. Mayor Probst apologized for his late arrival. He agreed that it seems unusual to request that a city take such aJ1 action, adding he is reluctaJ1t to approve the request without understaJ1ding why it is being made. Councilmember Rem stated that further information should be collected to guide the Council in accepting or denying the request rather thaJ1 deferring the decision. Councilmember Larson asked how North Oaks aJ1d Shoreview had reacted to the request. Mr. Johnson stated the issue had not yet been addressed in the other communities. Councilmember Aplikowski stated she would favor tabling the decision until more information could be gathered. Councilmember GraJ1t referred to the State Fire Marshall's May 26 memo, noting that the memo does not state whether aJ1 ongoing extension CaJ1 be graJ1ted if the five years by statute has lapsed. MOTION: Councilmember Larson moved aJ1d Councilrnember Aplikowski seconded a motion to table the time extension request from the State Fire Marshall to allow City statfto explore the City's obligations aJ1d requirements under State law. The motion carried unaJ1imously (5-0). ARDEN HILLS CITY COUNCIL - MAY 30, 2000 D" Klc A.\' reT' , ~L\( i." \i, fOl 6 Mayor Probst noted that f11e issue would be tabled until the Council's June 12 regular meeting. e F. Planning Cases 1. Case #00-22, FairIsaae, 4285 Lexington Avenue (SUP Amendment) Ms, Chaput explained that f11e applicaJ1t requests approval of aJ1 amendment to their Special Use Permit (SUP) for aJ1 additional monwnent sign at the front of their building along f11e existing private drive. The current sign does not adequately mark f11e property aJ1d, since f11e street is not marked, there is insufficient signage to direct traffic to f11e facility, The SUP on f11is property, approved in 1996, was originally intended for Control Data. Since this time, the property has been divided up aJ1d Fair Isaac is only a portion of property aJ1d the approved master plm. The overall plaJ1 allowed for signage along Lexington Avenue at f11e same level as it existed in 1996. This limited the property to one pylon sign at f11at location for Control Data. Fair Isaac currenfly has a pylon sign along Lexington Avenue, directing traffic to its facility. This sign rests on the comer of Lexington aJ1d a private drive. The facility faces f11e private drive. Therefore, the applicmt wishes to put up a sign in front of f11e building so that its location is more recognizable. The sign ordinaJ1ce allows for one freestmding sign for each frontage along a public street. Although f11is is not a public street, it was evaluated according to f11at standard. There are at least two frontages along f11is street, allowing for at least two freestaJ1ding signs. e The proposed sign meets f11e square footage aJ1d height requirements of f11e code. The setbacks were not required to be met wince the sign is not being located along a public right-of-way. Ms, Chaput stated f11at f11e PlaJlliing Commission recommends approval of PlaJlliing Case 00-22, amendment to the Special Use Permit for Fair Isaac, wif113 conditions. MOTION: Councilmember Larson moved aJ1d Councilmember Aplikowski seconded a motion to approve PlaJlliing Case #00-22, amendment to f11e Special Use Permit for Fair Isaac, subject to the following conditions: 1. Compliance wif11 f11e freestanding sign requirements off11e sign ordinance so that f11e sign not exceed a maximwn of 100 square feet in area. 2. Compliance with the freestanding sign requirements of f11e sign ordinaJ1ce so that f11e sign not exceed a maximum of 16 feet in height. 3. Any lighting proposed for future signs meets f11e illumination requirements in f11e sign ordinance. The motion carried unanimously (5-0). It e e e ARDEN HILLS CITY COUNCIL - MAY 30, 2000 J;f AfT 7 2. Case #00-23, Perkins & Will, Valentine Hills School, 1700 County Road E-2 (SUP Amendment) Ms. Chaput explained that the applicaJ1t requests approval of m mnendment to their Special Use Permit for Valentine Hills Elementary School to construct a 10,399 square foot addition. The Zoning OrdinaJ1ce requires a Special Use Permit for "general education schools" in the R-l Zoning District. Since this school was constructed prior to that ordinaJ1ce requirement, the school did not have a SUP until a significaJ1t expaJ1sion occurred in 1987, with Planning Case 87- 03. The proposed addition is for classrooms, a front entryway aJ1d mechmical room. The proposed addition meets all of the criteria outlined in the zoning ordinmce with the exception of required parking aJ1d screening of mech3l1ical equipment. A total of 107 parking spaces are required (including the new addition) but there are only 87 in total. The applicant has stated that the additional space will not increase the number of people in the facility. Therefore, parking is not a concern since the current mnount appears to be adequate. By Section VI, E, 4, j, all mechmical equipment is to be screened. The proposal has mechanical equipment on the roof of the structure without screening. The Plmming Commission did discuss this at length md provided a condition on the approval that seemed appropriate to meet this requirement. Ms. Chaput stated that the PlaJ1ning Commission recommends approval of Planning Case 00-23, mnendment to the Special Use Permit for Valentine Hills Elementary School, subject to 5 conditions. Mayor Probst asked whether the additional brick work aJ1d window trim would match f11e existing building. Doug Pierce, a representative of Perkins & Will Architects, conflfffied f11at the brick will match, md a medium bronze window trim is recommended for the addition while f11e existing window trim is dark bronze. He added that the medium bronze color would match the new fascia. Councilmember GraJ1t asked whether all temporary structures would be removed. Mr. Pierce confirmed this. Mayor Probst asked whether the construction project would be phased over a period oftime. Mr. Pierce stated the project would be phased over 14 monf11s. Councilmember Rem asked whether the Planning Commission's condition concerning screening of rooftop mechmicals was acceptable to the applicaJ1t. Mr. Pierce stated that f11e recommendations had been incorporated into the revised design. Councilmember GraJ1t asked how the applicmt would accommodate the arrival aJ1d departure of students during construction. Gregg Johnson, Stahl Construction, stated f11at gate systems md fencing would be used to block off construction areas during drop off aJ1d pick up times. ARDEN HILLS CITY COUNCIL - MAY 30, 2000 D"'" "'fT 'j ~"', ;'.'" 1:;1'. ~ ' < .i;;"~~ D.";.. ',~''<.~ 8 David Beaty, Principal of Valentine Hills School, stated that the construction plaJ1 has been reviewed for safety with regard to construction areas aJ1d supplies, aJ1d added it is a satisfactory a plaJ1. ,., Councilmember Larson asked whether problems with regard to staff parking in the Chatham neighborhood have been remedied. Mr. Beaty stated that the issue was resolved aJ1d school volunteers no longer park there at inappropriate times. Councilmember GraJ1t asked whether children entering the school through the new entryway would be clearly visible to parents who are picking them up or dropping them off. Mr. Pierce stated that the front door will be immediately visible aJ1d provides for security. MOTION: Councilmember Aplikowski moved aJ1d Councilmember GraJ1t seconded a motion to approve Planning Case #00-23, amendment to the Special Use Permit for Valentine Hills Elementary School, subject to the following conditions: I. CompliaJ1ce with the height for structures in the Zoning OrdinaJ1ce. 2. Approval of Rice Creek Watershed District. 3. CompliaJ1ce with the Lighting StaJ1dards of the Zoning OrdinaJ1ce. 4. The south addition of the exterior wall be raised to a height approximately 3 feet above the roofto screen the mechaJ1ical equipment. S. The roof top mechaJ1ical equipment be painted aJ1d subject to staff approval for color. e The motion carried unaJ1imously (5-0). 3. Case #00-25, Cardiae Pacemakers, Inc. (Guidant), 4100 HamIine Avenue N (Site Plan Review) Ms. Chaput noted that a representative of the applicaJ1t was not present at the meeting. Mayor Probst suggested that the Council proceed with the request unless it becomes necessary for the applicaJ1t speak. Ms. Chaput explained that the applicant is requesting approval of a site plaJ1 review to allow for a 5,000 square foot cafeteria expaJ1sion for their facility located at 4100 Hamline Avenue North. The proposed expaJ1sion is for a cafeteria aJ1d corridor addition. The cafeteria expaJ1sion runs along the West Side of Building B. The expaJ1sion also includes a small patio area. The City Council approved the master plaJ1 for GuidaJ1t with Planning Case 99-15. Site PIaJ1 approval is allowed for proposals shown on the approved master plaJ1. With Planning Case 99- 15 the expaJ1sion of the cafeteria was shown on the approved master plaJ1. The proposed addition meets the requirements of the City Zoning OrdinaJ1ce. The applicaJ1t recently constructed a parking lot on a separate parcel owned by the applicant to alleviate parking e concerns. They were allowed to do this by showing proof of parking on the campus. The e e e ARDEN HILLS CITY COUNCIL - MAY 30, 2000 r':~";" \::"i~" r". (?""" <21f U ~<:. !-'l. ~o >> 9 applicaJ1t would like the required parking spaces for f11e cafeteria be also shown as proof of parking. Ms. Chaput stated that the Plmming Commission recommends approval ofPlmming Case 00-25, Site PlaJ1 Review, to allow for the construction of a 5,000 square foot cafeteria addition, wif114 conditions. MOTION: Councilmember GraJ1t moved aJ1d Councilmember Aplikowski seconded a motion to approve Plmming Case #00-25, Site PIaJ1 Review, to allow for f11e construction of a 5,000 square foot cafeteria addition wif11 f11e following conditions: I. The use of f11e cafeteria be restricted to employees aJ1d auf110rized visitors only aJ1d not be open to the public. 2. The required parking spaces shown as proof of parking be provided if f11e use of f11e cafeteria chaJ1ges. 3. If required by f11e Rice Creek Watershed District, obtain approval by f11e Rice Creek Watershed District. 4, Lighting meet the requirements in f11e Zoning OrdinaJ1ce Section V, E, 3, a, b, c, aJ1d d. The motion carried unaJ1imously (5-0). G. Joint Powers Agreement, City of Arden Hills and State of Minnesota Department of Military Affairs, Authorization to Execute, With Proposed Memorandum of Understanding (MOD) Mr, Post stated that the laJ1d conveyance authorized by Congress in October 1999 required f11e City to accommodate certain needs of the Miffi1esota National Guard for training purposes. He added f11at a Joint Powers Agreement had been drafted to define the relationship between f11e two parties. Mr. Post stated f11at, as part off11e Agreement, the National Guard had identified a need for some office space with data aJ1d computer lines, which would not be utilized as a public office. He added that meeting rooms in f11e basement of the new City Hall facility would also be made available to National Guard staff under a specific set of guidelines. Mr. Post stated f11at City staff has had ongoing discussions with f11e National Guard wif11 regard to security, maintenance, phone aJ1d data lines and funding of installation. He added f11at f11e National Guard has been mnenable to these issues, aJ1d has suggested aJ1 addendum to f11e Joint Powers Agreement. Mayor Probst stated f11at the National Guard originally expressed an interest in having a presence at the site. He added f11is would be to f11e City's benefit aJ1d would promote cooperation between the two orgaJ1izations. He urged f11e Council to support f11e Joint Powers Agreement. ARDEN HILLS CITY COUNCIL - MAY 30, 2000 Ot:(AFT 10 Mr, Post stated, in the Joint Powers Agreement, Section III, under "Office Space", a minimum of 320 square feet for the office space is specified. He noted that this was redrafted in the . addendum to specify a maximum of 300 square feet for the office space. Councilmember Rem asked whether the agreement was a final document as it was signed by General Andreotti but was not dated. She asked whether the office space in question was included in building budgets aJ1d construction plaJ1s Mayor Probst stated that he is comfortable with the direction of the project Mr. Post added that the office space will be located in the basement of the City Hall facility aJ1d will be accessed by a separate entraJ1ce to prevent intermingling with City operations. He noted this access has been included in construction plaJ1s. Councilmember Larson stated, in his opinion, the cultivation of a relationship with the National Guard is a positive step. He added the law provides for making the building available to the Guard for meetings, and the City is going beyond that by providing office space to accommodate them. He asked whether the National Guard had requested the office space. Mayor Probst stated that the National Guard's presence in the facility was much more onerous in the initial draft of the Joint Powers Agreement. He added that full access to the building, as well as control of conference rooms, was originally indicated. He noted that the provision of a dedicated office space seems the best way to accommodate the National Guard. Councilmember Aplikowski stated that the inclusion of a barbed wire fence seems military staJ1dard. Mayor Probst stated the National Guard might accept a delayed implementation plaJ1. Councilmember Rem asked whether this was pmt of the written agreement. Mayor Probst stated it was not. . Couneilmember Rem stated that Article X of the Agreement, "Entire Agreement/Future Modification", refers to the fact that the entire agreement is contained therein. She added that such laJ1guage indicates the entire agreement is comprised in the document. Mayor Probst stated that the document was written to capture the fact that the agreement is ongoing aJ1d future addendums will happen, He added it is unreasonable to think that the agreement as written is final. Councilmember Rem asked for clarification with regard to the statement "the entire agreement is contained herein", Councilmember Larson stated that addendums could be incorporated into the document through a reference. Mayor Probst stated that the agreement supersedes all previous discussions aJ1d versions, aJ1d modifications will only be recognized and valid when put in writing. MonON: Councilmember Aplikowski moved aJ1d Councilmember Larson seconded a motion to accept the Joint Powers Agreement between the City of Arden Hills aJ1d State of Minnesota Depmtment of Military Affairs, aJ1d authorize staff to execute the document. e e e e ARDEN HILLS CITY COUNCIL - MAY 30, 2000 DRA~ Voting on the motion: Probst, Aplikowski, Grant aJ1d Larson voted aye. Rem voted nay, The motion carries (4-1). ADMINISTRATOR COMMENTS A. Planning Case #99-03 Update, Josephine East LLC, 3183 Lexington Avenue, Preliminary and Final Plat and Variance Mr. Post referred to a memo from Mr. Lynch dated May 26 in which he reviewed f11e Josephine East partnership situation. He added that f11e Council might consider connection of Shoreline Lane to have it serve as a through street. Councilmember Larson stated, in his opinion, f11is is a good time to address the issue, adding it makes more sense thaJ1 constructing a temporary cul-de- sac. Mayor Probst agreed, stating that f11e situation does not seem to be headed for a friendly settlement. He added f11at it would be preferable to resolve the issue rather thaJ1 drag it out further. Councilmember Aplikowski stated f11at this was f11e first planning case she reviewed as a Councilmember. She expressed agreement that f11e issue be resolved. Mayor Probst stated f11at f11e issue of condemnation needs to be tied to a public purpose, which is the completion of the street. He reiterated f11at the process needs to be completed. Councilmember Larson stated f11at action by the City Council would remove the developers from f11e process. He added that if the City moves forward wif11 condemnation, f11e developer will no longer need the approval off11e property owners for the cul-de-sac. Mayor Probst stated f11e developers would still be responsible for aJ1Y legal costs incurred by f11e City to resolve f11e issue. Councilmember Rem asked whether legal action aJ1d costs are aJ1ticipated wif11 regard to f11e Bachman property. Mayor Probst stated a friendly acquisition might be possible, but should not be expected. Councilmember Rem asked whether the City would incur such costs. Mayor Probst stated it would be difficult to argue that f11e developers should be responsible for f110se costs. Mr. Post stated that the properties should be appraised prior to consideration of condemnation. He added that f11e notion of a through street had been a contentious neighborhood issue, and aJ1 informational meeting or public hearing might be appropriate at some point. Mayor Probst stated that if the Council is in agreement on f11e issue, City staff could be requested to draft an action plaJ1 for implementation at f11e Council's next meeting. He added that staff could identify the next consecutive actions required of the Council. ARDEN HILLS CITY COUNCIL - MAY 30, 2000 rJ.." [:~ r,j [j: T hJ E 'c ,I""" ~, 12 Mr. Post stated, wif11 regard to another matter, that f11e acquisition costs of f11e Indykiewicz property is near completion, He added that f11e City incurred all of the upfront costs wif11 f11is a acquisition. He noted f11at a significaJ1t portion of these costs would be reimbursable by Ramsey .. County, as the costs would have been incurred by them to complete the Highway 96 segment #1 project. COUNCIL COMMENTS AND COMMITTEE ACTIVITY REPORTS Councilmember Grant stated that the Parks aJ1d Recreation Committee met May 23 and continued to review City parks and consider improvements for inclusion in upcoming budgets. Councilmember GraJ1t stated that the Ingerson Task Force will meet June 6 at 5:30 p.m. and will begin to focus on its final recommendations to the CounciL Councilmember GraJ1t stated, as a reminder, that the Day in the Park would be held June 10. Councilmember Larson stated that the Water Quality Task Force met aJ1d reviewed Council comments on their draft report. He added the task force is addressing the Council's concerns aJ1d finalizing the document. He noted they would meet June 13. Councilmember Aplikowski thanked the other Councilmembers for their support. She added she is back to work. Councilmember Aplikowski stated that the Events Committee would meet May 31. She added e f11at f11e Newsletter Committee has not met recently. Councilmember Rem stated that the Web Site Task Force met twice recently to review aJ1d prioritize tasks. She added f11at they would be ready for submittal to f11e Council by the end of the monf11. She asked whether a Worksession or regular council meeting would be f11e appropriate venue. Councilmember Rem stated that she attended the AMM meeting on May 18 with Mr, Post and cast her ballot for Councilmember Aplikowski for the AMM board. Councilmember Rem stated that the Operations and Finance Committee is compiling a report on garbage hauling and water rate issues, Councilmember Rem stated she attended the Northwest Youth aJ1d Family Services board meeting on May II. Councilmember Rem stated that the Web Site Task Force had discussed the possibility of a written technology policy for City staff, as more technology becomes available. Councilmember Rem thanked all volunteers who participated in the flower garden planting on ~N e e e e ARDEN HILLS CITY COUNCIL - MAY 30, 2000 D.. ".."'.. .. m...... FT .,," .'i r,':'<.. . . !~(K 13 Mayor Probst stated there had been some discussion with regard to funding for perennials to create more easily maintainable gardens, He added he would wish to re-energize that discussion. Mayor Probst congratulated Councilmember Aplikowski on her appointment to the AMM Board. Mayor Probst stated he would like to reiterate the City's interest in the Metro TraJ1sit restructuring plar1. Mayor Probst asked, with regard to the City's sump pump inspection program, whether the City staff had experienced difficulties with property owners with illegal pumps, He asked whether homeowners have been compliant when informed that their pumps are illegal, aJ1d how staff plaJ1s to deal with those who refuse access. Mr. Stafford stated that City ordinaJ1ce allows access to meters, aJ1d the new ordinaJ1ce for the sump pump inspection allows a City representative to complete that inspection. He added that residents with illegal pumps have been cooperative, aJ1d some have made corrections aJ1d have called for reinspection. He noted that it has been a successful campaign to date. Mayor Probst stated that the Council had received a summary from staff with regard to bids received for the City Hall facility. He added there are a number of alternate costs upon which the Council will have to act in the near future. He noted that bids are up 10% over a year ago. ADJOURN MOTION: Councilmember Larson moved aJ1d Councilmember Aplikowski seconded a motion to adjourn the meeting at 9: 13 p.m. The motion carried unanimously (5- 0). Deffi1is Probst Mayor Joe Lynch City Administrator NOTICE OF MEETINGS The next regular City Council meeting will be held Monday, June 12, 2000 at 7:30 p.m. at the Arden Hills Council chambers. .Jo . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 06/12/00 COUNCIL MEETING CLAIMS PAID StNCE LAST COUNCIL MEETING (05/30/001 PAGE I OF3 17735 t7736 17737 17738 t7739 17740 17741 17742 t7743 17744 17745 17746 t7747 17748 17749 17750 17751 17752 OS/26/00 OS/26/00 OS/26/00 05/30/00 05/30/00 05/31/00 05/31100 05/3 t/OO 05/31100 05/31100 05/31100 06/01100 06/05/00 06/05/00 06/05/00 06/05/00 06/05/00 06/08/00 MN De t of Namral Resources Secret of State Sodexho Marriott Services COBRA Construction, Inc. Ind kiewicz Gear e & Eleanor Lametti & Sons, Inc. Lametti & Sons Inc. Nadeau Utili ,Inc. AMB Pro e LP. Docuvoice Communications Co E-Z Rec elin Inc. lode endent School District #621 Affini Plus Federal Credit Union leMA Retirement Trust - 457 Public Em 10 ees Retirement Association DCA, Inc. - FSA De artment NCPERS Groll Life Insurance Twin Ci Unie de Club 120,00 14.70 220,75 6763.05 175719,17 25,710.tl 59371. 73 8,099.67 4,378.00 158.30 4714.00 6,085.60 4 241.69 t,684.03 3,062.70 42.47 45,00 150,00 Subtotal - Paid Claims 300,580.97 Paid Claims From Above _ 300,580.97 Add Unpaid Claims, Page 3 of 3 _ 188859,31 Total Accounts Payable Claims for Council Approval, 06/12/00- 489.440.28 Note: Checks for unpaid claims totaling $261,537.08 were mailed on May 31, 2000 after approval at the May 30, 2000 Council Meeting. They were check numbers 17647 _ 17734. This sequence corresponds to unpaid temporary numbers TI.T88. Check numbers 17645- 17646 were wed for alignment. Fireann Safe Class Fee Mailin Labels-Re istered Voters Precinct#4 Rece tion- Town Hall Meetin Public Works Gara eRe air Arbitrator Award-Iud kiewicz Black Dirt Pa #8-GBD 14th SI NE.Pina! Pa en! Pa #2-1999 San Sewer Rehab Pro'ect Pa #5-McClun Dr/Arden Manor-Final P June Rent & Gen 0 er Ex V nice Mail-CH-6/0 1-6/30/00 Ma Service 2000 Element Track Pro am-Coach Sti end First June Pa oil First June Pa 011 First June Pa 011 Da . care Reimbursement 5/26/00 PERA Life Insurance-June Da in the Park _.f:,'I'""""""po.y.b..,,Iu;.,,1 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 06/12/00 COUNCIL MEETING PAGE 2 OF 3 UNPAID CLAIMS REGISTER: ttMIWnitl(;lfAfiU ...IIi\{doot TOI 061l3/00 A & L Sunerior Qualitv Sod 8,52 10 Yds Sod-Renair Jerrold Ave T02 061l3/00 ABRA Auto Body & Glass 120.30 Replace Mirror-Truck #108 T03 06/lJ/00 Accurate Press, Inc. 110,23 Business Cards~Perron T04 06/13/00 Anderburg-Lund Printinll Co. 3,523.02 Summer 2000 Rec Guide T05 06/lJ/00 Animal Control Services Inc. 484,80 Dog/Cat Enforcement-Mav T06 061l3/00 Association of Metro Municipalities 60.00 AMM Annual Meetin.-5/t8/00 T07 06/lJ/00 Bay West 1,527.19 Soil SamDle Anatvsis- TCAAP T08 061l3/00 Berres Sandy 15,28 Mileage Reimbursement T09 061l3/00 Bettendorf, Rohrer, Knoche & Wall, Inc. 1,500.00 Legal Fees-Indykiewicz TIO 061l3/00 Brake & Equipment Warehonse, Inc. 195.49 Backing ptate!Brake Drum & Acc, #60 TlI 06/13/00 Brock \Vhite Co. LLC 1,775.62 Crack Seal Material TI2 06/lJ/00 BR W Inc, 6864,87 Engineering Fees-May TI3 06/13/00 Cemstone Products Co. 121.04 Cart Rental/1 vd Concrete TI4 06/13/00 Corporate Express 688.99 Office SuPPlies/CODY Paper Tl5 06/13/00 DCA, Inc. 100.00 FSA Admin Fees-May . Tl6 06/lJ/00 Ehlers & Associates, Inc. 186.38 OuickTIF 3,0 Uoerade TI7 06/13/00 Electro Watchman Inc. 488.84 Alarm System 6/1-8/3I-PW TIS 06/13/00 Electronic Interiors I 445,00 Prof Services-New City Hall TI9 06/lJ/00 Frattallone's Hardware 46,05 Mav Purchases T20 06/13/00 Gooher SDort 51.33 Softhalls T21 06/13/00 Graine:er, Inc. to.J2 Flex PVC Tubine T22 06/13/00 Hinshaw & Culbertson 1,518.00 Arbitration Fee-Indvkiewicz Case T23 06/lJ/00 Hydro SUDOly Co. 11,222.42 Meter Install & Upgrades T24 06/13/00 IndeDendent Sports Network 663,00 Umoire Services 5/15-6/01100 T25 06/lJ/00 Instv-Prints 33.12 Water Reading: Tickets T26 06/13/00 t.U.O.E. Loeal49 175.00 May Payroll Deductions T27 06/13/00 Kath Auto Parts 295,24 May Purchases T28 06/lJ/00 Lake Johanna Vol. Fire Deoartment 87,517.04 Fire Protection 7/00- 1 2/00 T29 06/13/00 Lexington Floral Inc. 62,70 Dish Garden-Aolikowski TJO 06/lJ/00 Lillie Suburban Newsnaners 823,20 Ad-Planner T31 06/lJ/00 L TO Power Eauipment 292,02 Side Dischar,ge #42 & #49/Recycler Deck #33 T32 06113/00 Lvnch Joc 25.00 EXDense Reimbursement T33 06/lJ/00 Michaels 53.00 Suoolies-Dav in the Park TJ4 06113/00 Midwest Asnhalt Cornoration 211.01 Road Repair Materials T35 06/13/00 MN Denartment of Revenue I 957,00 Sales Tax - May 2000 TJ6 06/13/00 Minnesota Thunder 170.00 Soccer Clinic-Day in the Park T37 06/lJ/00 MN Pollution Control Ae:encv 23,00 Class SD Onerator Certification-Perron TJ8 06/lJ/00 MN Recreation & Park Assoc. 460.00 USSSA RC2:1State Tournament II Total- Unpaid Claims ___ 124,824.02 II ....dytI<X<>O."l'OyoblO'.d,,""1 'Ie.. . . . . ~ e e e CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 06/12/00 COUNCIL MEETING UNPAID CLAIMS REGISTER: PAGE 3 OF 3 ,:nMU t ,':':ljICit\:tIH T39 T40 T41 T42 T43 T44 T45 T46 T47 T48 T49 T50 T51 T52 T53 T54 T55 T56 T57 T58 T59 T60 06113/00 061l3/00 06/13/00 06/13/00 06/13/00 06113/00 06/13/00 06113/00 061l3/00 06/13/00 06/13/00 06/13/00 06/13/00 06/13/00 06/13/00 06/13/00 06113/00 06/13/00 06/t3/00 06113/00 06/13/00 06/t3/00 North Metro Ins chon, Inc. North Star International Pitne Bowes Post Terrance Ramse Count Scherbel, David Shoreview Cit of Sk hawks S arts Academ S rintPeS Stafford Dwa e Star Tribune TimeSaver off~Sile Secretarial United Rentals Universit of Minnesota US West Communications Verizon Wireless Waste Mana ement-Blaine West Weld Xerox Co oration Zeller Pete Zeman Construction Co. Zonino Katherine t 055.60 10,09 237,60 76.78 54 228.49 52.80 3 106,36 900.00 63,52 107.58 810,00 171.88 102,57 330.00 1,814.6t 105.01 375.24 143.84 276,00 20.00 30.00 17.32 Subtotal, Page 3 00 - Pa e 2 of 3 Brou ht Forward _ Total Un aid Claims __ 64,035.29 t24,824.02 188,859.31 Ma Electricallns ections Brake Switch Assembl #16 Posta e Meter Rental 7-10/00 Milea e/Ex ense Reimbursement June Law Enforcement Mile eJEx fise Reimbursement S rin Clean-u 1/3 of Total Costs 2000 Multi S ortJFla Football Cellular Phones Milea e Reimbursement Ad-Plannin Intem-6/04 Recordin Secret -CC-5/30 Utili Markin PaintIPi e Saw MN Munici aI Clerks Institute-Stowell A ril Phone Service Cellular Phones Waste Removal Sho Su lies A ril Base Char e Refund-Music Machine Refund-Contractor Lic Fee Class Treats undyIoo=unt:IplyabI~...irn_,1 . .. e i 0 0 0 0 ~ 0 0 0 0 0 N 0 N '" '" '" '" :; '" " ~ ~ '''' ~. .. ,~ a: !l ~ ;9 ~ ~ 0 0 0 ~ ~ 00 ~ :11 ~ ~, 0 ~ ~ N ~ ., N N ..; :; ,c N ,c M '" ;;; :~ ::: ~ ~ ~ ~ N 00 ~ ~ ~ N. 00 N 0 ~ 0 :~ '" ~ ~ N 0 ~ 0; !2 i .ci " CD a " '" '" 0 ~ ,] '" Cl .;.;.,.. c 1:! ~ it 0 '" ~ w II ~ . 'a S 0 ... u " " :; a N -0: ! ":Ii 1l ~ n "" Cl 'i " " ~ . ~ ,~ . .s '" '" 8 'Si ,8 , " '" , ~ '" I " . .. 00 8 ~ (.J ~ 0 ::J " ~ ~ ~ c f-< W 'a "' 0 ;2 '" il :I: ~ 0 , ;1! ~ (.J ,~ " .1i "' u: 0- ~ 00 ~ ~ ~ :0 ~ ~ " " o o ...IN ...Jo OUl It: 9 >0 c(!2 a..:;: wiO Zo ::l,;; "":;; I- ~ II)~ It: ._ U:~ II) ...J ...J :t: z w C It: c( lL o ~ o 1l j ~ . 1l ::'i ~ f-< f-< ~ Ii s ~ 0 u 0 :; !: u :I: f-< ~ <;; "' ~ :E u ~ ~ f-< c Jj ~ :E . . '" :;; :E ~ ~ u a ::'i ~ ~ :E ~ <' ~ ~ ..; . :; " ~ .. N 'il '" ~ f-< 0 ~ '5 ::'i ,8 ~ ~ " ~ u ~ . ] :0 ~ .,. n a 0 > ;; ~ ,8 > 0 0; . :E 0 . . f-< 0 00 . ~ ~ .s ,~ '" > :E v; > u :E E > g :E :E > .. ~ '~ ~ :E :E " :E :E ~ :E " :E 0. ~ '" ~ :; a '" ~ " & " ~ 0: ~ ~ ~ ~ 0 ,c N N N ~ 00 ~ N '" 00 ~ 00 00 00 f-< 0 0 0 0 ..; "" ! " ~ ci ci ~ 0 ~ 0 0 .; .; .; 0 0 0 g 0 0 0 0 ~ 0 ~ 0 0 0 ~ 0 0 ~ 0 :;: :;: :;: 0 0 0 ~ ~ ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 N 0 - - - - - '" '" '" " " " 0 '" '" 0 '" '" '" '" N '" '" '" ..; ~ '" ;;; 00 N 00 00 N N N ~ 00 00 00 00 00 00 00 N ~ N 00 00 00 N ~ ::: ~ ~ 0 ~ ~ ~ ~ 00 S; Oi ::: 00 ::: ~ ~ ~ ~ ~ ~ ~ ~ ~ :;" - ~ ~ \D:;~ 0 ~ 0 ~ ~ ~ ~ ~ 0 ~ ~ ~ ~ 00 00 '" ~ ~ ~ ~ - N OOlif ~ '" ,c ..; 0 ..; '" ,c N ..; "" '" ~ ;: '" ;i " - M ,c '" ;;; '" " ;;; ,c N " '" :! " :'! ~ ~ ~ 0 0 ~ ~ N N ~ ~ ~ ~ ~ :;; ~ N N ~ '^::: . .. N N N 00 "' ~ ~ ~. 0 N ~ ~ ~ 0 3- -. :} ~ ~ ~ ~ - N :\, l!< - - - :,e= F 0 0 0 0 0 0 0 ~ 00 0 0 0 0 ~ ~ 0 0 0 0 ~ 0 0 lilt g 8 ~ 0 :;; 00 ~ g S( u; 0, 0 0 0 ~ ~ N 0 ~ 00 ~ 00 00 00 ~ 00 ~ 0 00 ~ 0 ~ 0 0 '" ~ 0 '" ~ '" '" "" M '" '" N N ;,; '" N N ~ :c' ..; 5!. '" '" N " .; '" N " :;i ..; '" "~ & ~ 0 ~ ~ ~ ~ 00 ~ ~ ~ ~ ~ N ~ ~ ~ N N 00 00 5 N :A N ~ N N ~ N N N ~- 0, ~ ~ ~ N ~ ~ ~ ::, 0 ~ 00 N N_ ~ ~ ~ - - N - N' - - - - - N- - - - ;~ on ~ -E :!! .Ii ~ lj) ~ . 'jj . ~ ~ . " ~ " J! 1 ~ ~ ~ ,a c ;:,~:~: ; . " -" 0 ~ ~ ~ .. '0 '" €li '" ~ ~ r 8 " ~ 0 ~ c '" ~ " 0 .J .ll 2 " '" . '~ c .5 ~ ~ . . .~ '. 00 ~ 'E 0 c " " ~ " 0 t 0 a ~ 0 . ~ c' ::l ~ :a . " . 00 00 ~ . " :; ~ - 0- " " ~ . " 0 '0 .ll ... S 0 " '" 0 ;;' '" t 00 . ~ t- -'i . . f-< ~ ~ ~ "' '" ~ 6 " " '" u .:: "i J: c' 0: tf c' .J " -e . ~ ~ " ;; ~ '" ,,- " ~ ~ 0 tt ~ 0 ~ ~ 6 ~ . ~ " ~ :;a " c of Ii! 0 ~ ~ c' ~ 0 ~ " . . 0 'S. 1l :g 0 ~ 0 c ~ ~ .,. 'c ,,;) :i: ~ ~ ~ :i1 ~ " ~ ;Jl ~ j '" '" '" 0 0 0 di . . . a ~ J: is Ci ~ ~ 0 ~ '" 00 00 0- 00 '" 00 0- 00 00 '" '" .....;.;...,.... 11 ~''''i ~ ~ ~ 00 ~ ~ ~ 00 ~ 0 N <5 ~ ~ N ~ ~ ~ :g ~ 00 <5 <5 N ~ :g N " ~ ~ ~ ". :,::Q 0 0 0 0 0 <5 8 <5 8 N 0 0 0 0 0 0 0 0 0 0 0 N <5 ~ ,~ 0 0 0 0 0 0 0 0 0 0 g 0 0 0 0 0 0 :? 0 0 0 0 " 0 0 0 81 " " " " " 0 0 0 0 N 0 0 0 0 :i: 0 0 0 0 0 ~ 00 ~ ~ i~~ N N N N N N N N ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~i~ ~ 00 ~ " - :i ~ :'! ~ ~ ~ ~ ~ 0 N N ~ ~ ~ ~ ~ 00 ~ 0 ;;; E. ~ ~ ~ ~ ~ I 0 0 :i: ;;; :;! :;! N N N N :;! N N ;; ~ ;:: ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ '" '" ~ '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" ~ '" '" '" '" '" n :~ e ~ ~ ,; . '" ~ a Ii " E ~ ~ 'E 0. ~ . 00 . "N .~ = ~ 0. Jj . . " " " ~ c . ,9 f-< ~ ~ 0 . '2 . :E g .~ 0 ~ 0 ~ ~ f-< W 1 " " . ~ Ii ~ . 0- f!. a 2 b a . .. 00 = 0 ~ 00 '~ Iii c ] ~ ~ , ~ ~ '" ~ 0 ,; " z ~ " ~ -" q ~ e 1 ~ . . . CITY OF ARDEN IDLLS MEMORANDUM DATE: June 8, 2000 TO: Mayor and City Council V'IA~ II ~ Joe Lynch, City Administrator LJ.J1V- -- FROM: SUBJECT: Employee Drug and Alcohol Policy Backl!.round Federal regulations maJ1dating ilie implementation ofilie requirements ofilie Federal Omnibus TraJ1sportation Employee Testing Act for all public entities were published in 1994. The regulations contained numerous chaJ1ges iliat superseded state law allowing optional drug aJ1d alcohol testing in the workplace. In 1995, the City adopted regulations aJ1d procedures for a drug-free workplace for employees in safety sensitive positions. This policy was adopted December 26, 1995, by Resolution No. 95-89, aJ1d became effective JaJ1uary 1, 1996. This Act required all employees whose job duties included the operation of a commercial motor vehicle aJ1d who were required to hold a commercial driver's license (CDL) to be subject to raJ1dom drug aJ1d alcohol testing. With few exceptions, drivers required to have a CDL are subject to ilie controlled substaJ1ce aJ1d alcohol testing rules. A CDL is required for drivers operating a vehicle with a maJ1ufacturer's gross weight rating in excess of26,001 pounds; for drivers who operate a vehicle designed to carry seven (7) or more passengers; or drivers who operate a vehicle iliat is used in ilie transportation of a placardable amount of hazardous material. Employees who operate iliese vehicles typically would be performing what is categorized as safety-sensitive functions. Employers must provide to all existing aJ1d future employees information on drug aJ1d alcohol misuse, ilie employer's policy, the testing requirements, aJ1d how aJ1d where employees CaJ1 get help. All supervisors of safety-sensitive employees must attend at least one hour of training on the signs aJ1d symptoms of drug abuse aJ1d one hour of training on alcohol misuse symptoms aJ1d indicators used in making determinations for reasonable suspicion testing. Supervisors are now required to receive aJ1 additional two (2) hours of training to be able to identify problems. Which emnlovees are imnaeted bv these rel!.uIations? At this time, the existing policy would only affect those employees in ilie Public Works MaintenaJ1ce aJ1d Parks MaintenaJ1Ce Departments. Even iliough ilie Parks Maintenance employees do not typically perform safety-sensitive functions, they have CDL's aJ1d are available for emergency service. This requires them to be raJ1domly tested along wiili ilie other maintenaJ1ce workers, MemoraJ1dum, 2000 Drug md Alcohol Testing Policy Page Two June 8, 2000 Who will conduct the random testinl!: and drawinl!:? Staff has contracted, as in the past, with the Minnesota Counties/Minnesota Counties InsUfmce Trust (MClT). MCIT contracts both the testing aJ1d raJ1dom drawing. The collection site for testing has been chaJ1ged to a laboratory in Fridley. Maintenmce employees driving commercial motor vehicles are part of aJ1 mmually updated faJ1dom testing pool. General Information Also attached, as part of the policy, are several documents that comply with this policy md protect the rights ofthe employee md interests of the City: . Resolution . City Policy (revised md updated from 1996 edition) . Employee Acknowledgement of Receipt of Policy md Procedures Form . Employee or Job Applicmt Notification aJ1d Consent for Drug aJ1d Alcohol Testing Form . Notice of Results of Drug and Alcohol Test Please feel free to contact me with my questions you may have about the program or policy. Recommendation Staff recommends City Council adoption of Resolution No. 00-18 entitled, "Resolution Adopting Trmsportation Employee Drug md Alcohol Model Policy Under the Omnibus Trmsportation Employee Testing Act." < e e . e e e CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 00-18 RESOLUTION ADOPTING TRANSPORTATION EMPLOYEE DRUG AND ALCOHOL MODEL POLICY UNDER THE OMNIBUS TRANSPORATION EMPLOYEE TESTING ACT WHEREAS, f11e City of Arden Hills is genuinely concerned wif11 f11e use md abuse of unauf110rized drugs aJ1d alcohol as f11ey relate to the safety aJ1d work performance of its employees in safety sensitive positions, specifically employees with Commercial Drivers Licenses (CDL's), Arden Hills recognizes a growing nationwide concern with drug and alcohol abuse in f11e workplace md its negative impact on productivity, safety md employee morale; md WHEREAS, the City of Arden Hills wishes to protect the employee, co-workers and the public from the hazards created by aJ1 employee in a safety-sensitive position who might endmger his/her/others health aJ1d well being through the use of unauthorized drugs mdlor alcohol; md WHEREAS, under the Federal Occupational Health aJ1d Safety Act for Workplace Safety, it is the City's responsibility to maintain a safe working environment for all its employees; and WHEREAS, effective June 12,2000, f11e City's initial regulations md procedures for drug free workplace for employees in safety sensitive positions, as adopted by Resolution No. 95-89 on December 26, 1995, md effective on Jmuary I, 1996, are hereby revised in accordaJ1ce with the policy entitled, Attaehment A, attached hereto aJ1d made a part thereof, md encompassing the controlled substance aJ1d alcohol testing requirements of: The Federal Department of Transportation, Federal Highway Administration as outlined in 49CFR, Part 391, Subpart H aJ1d Part 382. The Minnesota Department of Trmsportation, effective August I, 1993, essentially adopted the Federal requirements with some exceptions aJ1d earlier implementation dates. The purpose of these procedures is to establish employer-based alcohol md controlled substmces testing programs to help prevent accidents aJ1d injuries resulting from the misuse of alcohol and controlled substmces by drivers of commercial motor vehicles (CMV). This regulation prohibits my alcohol misuse that could affect performaJ1ce of driving a CMV, including: I) use on the job; 2) use during the four hours before driving a CMV; 3) having prohibited concentrations of alcohol in f11e system while driving CMV's' 4) use during eight (8) hours following m accident; md 5) refusal to take a required test. This regulation prohibits my controlled substmces use, without a licensed doctor or medicine or osteopathy's written prescription. Resolution No. 00-18 June 12,2000 Page Two NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota that: I) The City of Arden Hills hereby adopts the attached regulations aJ1d procedures for employees in safety sensitive positions as mmtdated by the Federal Department of TraJ1sportation, Federal Highway Administration as outlined in 49 CFR, Part 391, Subpart H aJ1d Part 382. In addition, the attached regulations aJ1d procedures reflect the conditions aJ1d limitations for drug mtd alcohol testing in the workplace according to Minnesota Statute. 2) The City Administrator is hereby authorized to serve as the City's Anti-Drug Program MaJ1ager 3) The City Administrator is hereby authorized to execute aJ1 Anti-Drug aJ1d Alcohol PlaJ1 for the City of Arden Hills; aJ1d Associate Member Participation Agreement with the Minnesota Counties InsUfaJ1ce Trust. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12" DAY OF JUNE, 2000. ATTEST: DENNIS PROBST, MAYOR JOSEPH P. LYNCH, CITY ADMINISTRATOR e e e e e e CITY OF ARDEN HILLS POLICY IMPLEMENTING TRANSPORTATION EMPLOYEE DRUG AND ALCOHOL POLICY UNDER THE OMNIBUS TRANSPORTATION EMPLOYEE TESTING ACT (ADOPTED BY CITY COUNCIL 6/12/00 AND EFFECTIVE 6/12/00) The abuse of drugs aJ1d alcohol is a nationwide problem that affects persons of every age, race aJ1d gender. The City of Arden Hills recognizes that work performaJ1ce aJ1d safety problems are created when employees use or abuse illegal drugs aJ1d1or alcohol. The City of Arden Hills wishes to provide a safe workplace for its employees aJ1d to maintain a drug aJ1d alcohol free workplace, The City of Arden Hills has established the following policy on drugs aJ1d alcohol with drug aJ1d alcohol testing provisions maJ1dated by the Omnibus TfaJ1sportation Employee Testing Act of 1991. 1. POLICY All employees are strictly prohibited from using, possessing, maJ1ufacturing, dispensing, selling, or traJ1sferring drugs, alcohol or drug paraphernalia or being under the influence of drugs or alcohol while working or performing job duties or while on City premises or while operating City vehicles, machinery or equipment. No employee shall perform safety-sensitive functions within four (4) hours after using alcohol. "Drugs" are defined as aJ1Y controlled substance. Any employee found to be in violation of this policy is subject to discipline up to aJ1d including termination of employment. 2. COVERAGE The Omnibus TraJ1sportation Employee Testing Act (the Act), requires that all employees whose job duties include the operation of a commercial motor vehicle aJ1d who are required to hold a commercial driver's license (CDL), shall be subject to drug aJ1d alcohol testing. "Commercial Motor Vehicle" (CMV), meaJ1S a motor vehicle or combination of motor vehicles used to traJ1sport passengers or property if the motor vehicle meets aJ1Y one of the following criteria: A. Has a gross combination weight rating of 26,00 1 or more pounds, inclusive of a towed unit with a gross vehicle weight rating of more thaJ11 0,000 pounds; or B. Has a gross combination vehicle weight rating of26,OOl or more pounds; or C. Is designed to traJ1Sport seven (7) or more passengers including the driver; or D. Is of aJ1Y size aJ1d is used in the traJ1sportation of materials found to be hazardous for the purposes of the Hazardous Materials TraJ1sportation Act aJ1d which require the motor vehicle to be placarded. I All applicaJ1ts, including persons currently employed by f11e City of Arden Hills f11at _ apply for a position where job duties include operating CMV's, will be required to take a ., drug aJ1d alcohol test, purSUaJ1t to f11e federal regulations, if a job offer is made. 3. DEFINITIONS Accident means aJ1 occurrence involving a CMV operating on a public road f11at results Ill: I. A fatality; or 2. Bodily injury to a person who, as a result ofthe injury, immediately receives medical treatment away from f11e scene of the accident; or 3. One (I) or more motor vehicles incurring disabling damage as a result of the accident, requiring the vehicle to be traJ1sported away from f11e scene of f11e accident by a tow truck or of11er vehicle. Alcohol meaJ1S the intoxicating agent in beverage alcohol, ethyl alcohol or of11er low molecular weight alcohol, including methyl or isopropyl alcohol. Alcohol Concentration (or content) meaJ1S f11e alcohol in a volume of breaf11 expressed in terms of grams of alcohol per 210 liters of breaf11 as indicated by aJ1 evidential breath test under f11is policy aJ1d federal regulation. e Alcohol Use meaJ1S the consumption of aJ1Y beverage, mixture, or preparation, including aJ1Y medication, containing alcohol. Appointing Authority meaJ1S the City Administrator or other City officer to whom the Administrator has delegated auf110rity to appoint personnel. Breath Alcohol Technician (BAT) means aJ1 individual who instructs aJ1d assists individuals in the alcohol testing process aJ1d operates an Evidential Breaf11 Test Device (EBT), Chain of Custody meaJ1S procedures to account for the integrity of each urine specimen by tracking its haJ1dling and storage from point of specimen collection to final disposition of the specimen. With respect to drug testing, f11ese procedures shall require that aJ1 appropriate Drug Testing Custody Form be used from time of collection to receipt by f11e laboratory aJ1d f11at upon receipt by the laboratory aJ1 appropriate Laboratory Chain of Custody Form(s) account(s) for the sample or sample aliquots (split samples) wif11in f11e laboratory . 2 e tit City or City of Arden Hills meaJ1S f11e City of Arden Hills, Minnesota, acting tlrrough its City Administrator or a designee of the City Administrator. Commercial Motor V chicle meaJ1S a motor vehicle or combination of motor vehicles used to traJ1Sporl passengers or property iff11e motor vehicle: (a) Has a gross combination weight rating of 26,000 or more pounds; (b) has a gross vehicle weight rating of26,OOl or more pounds, inclusive ofa towed unit wif11 a gross vehicle weight rating of more f11aJ1 10,000 pounds; or (c ) is designed to traJ1Sport seven (7) or more passengers including the driver; or (d) is of aJ1Y size aJ1d is used in the traJ1sportation of materials found to be Hazardous Materials TraJ1sportation Act aJ1d which require f11e motor vehicle to be marked or placarded under the hazardous materials regulations, 49 C.F .R., Part 172, Subpart F. A commercial motor vehicle does not include a fire truck or other emergency fire equipment. e Confirmafion (or confirmatory) Test. In drug testing, a second aJ1alytical procedure to identify the presence of a specific drug or metabolite that is independent of f11e screening test aJ1d f11at uses a different technique aJ1d chemical principle from that of the screening test, in order to ensure reliability aJ1d accuracy. (Gas chromatography/mass spectrometry, (GCIMS) is f11e only auf110rized confirmation mef110d for cocaine, marijuaJ1a, opiates, amphetamines, aJ1d phencyclidine,) In alcohol testing, a second test, following a screening test wif11 a result of 0.02 or greater that provides qUaJ1titative data of alcohol concentration. Confirmatory Retest for controlled substances, it meaJ1S a third aJ1alytical procedure to reconfirm the presence of a specific drug or metabolite. If the test result of the primary specimen is positive, the driver may request that f11e MRO direct f11e split specimen be tested in any different DHHS - certified laboratory for presence off11e drug(s). Consortium meaJ1S aJ1 entity, including a group or association of employers or contractors, that provides alcohol or controlled substaJ1ce testing as required by federal regulations, or of11er V,S. Department of TraJ1sportation alcohol or controlled substances testing rules, and f11at acts on the behalf of the employers. e Controlled Substance has the meaning assigned by 21 U.S. C 802 aJ1d includes all substaJ1ces listed on Schedule 1-5 as they may be revised from time to time (21 C.F.R. Part 1308). 3 DHHS meaJ1S the Department of Health aJ1d HumaJ1 Services or aJ1Y designee of the Secretary of the Department of Health aJ1d HumaJ1 Services. e DOT Agency is aJ1 agency (operating administration) of the United States Department of TraJ1sportation administering regulations requiring alcohol aJ1d/or drug testing in accordaJ1ce with 49 C.F.R., Part 40. Driver meaJ1S aJ1Y person who operates or maintains a commercial motor vehicle. This includes, but is not limited to full-time, regularly employed drivers, part-time aJ1d temporary drivers, leased drivers aJ1d independent owner/operator contractors who are either directly employed by or under lease to the City or who operate a commercial motor vehicle at the direction of or with the consent of the City. For the purposes of pre- employment/pre-duty testing only, the term "driver" includes a person applying to the City for employment to drive a commercial motor vehicle. Drug meaJ1S aJ1Y substance (other thaJ1 alcohol) that is a controlled substaJ1ce as defined in 49 C.F.R., Part 40. Evidential Breath Testing Device (EIH) meaJ1S aJ1 EBT approved by the National Highway Traffic Safety Administration (NHSA) for the evidential testing of breath. Employer meaJ1S the City of Arden Hills acting through its City Administrator or a designee of the City Administrator. e FHW A meaJ1S the Federal Highway Administration. Medical Review Offieer (MRO) meaJ1S a licensed physiciaJ1 responsible for receiving laboratory results generated by an employer's drug testing program, who has knowledge of substance abuse disorders aJ1d has appropriate medical training to interpret aJ1d evaluate aJ1 individual's confirmed positive test result together with his or her medical history aJ1d aJ1Y other relevaJ1t biomedical information. Performing a Safety Sensitive Function is a driver is considered to be performing a safety sensitive function during aJ1Y period in which the driver is actually performing, ready to perform, or immediately available to perform, or in a state of readiness to perform aJ1Y safety sensitive function while on duty. Random Seleetion meaJ1S a mechaJ1ism for selection of employees for testing where each employee has aJ1 equal chaJ1ce of being tested each time selections are made. Reasonable Suspicion meaJ1S that the City of Arden Hills believes the appearaJ1ce, behavior, speech or body odors of a driver are indicative of the use of a controlled substaJ1ce or alcohol based on the observation of at least one (I) supervisor or official who has received training in the identification of behaviors indicative of drug aJ1d alcohol use. e 4 e Refusal to Submit (to an alcohol or eontrolled substance test) means that an employee: A. Fails to provide adequate breath for testing without a valid medical explanation after her or she has received notice of the requirement for breath testing; B. Fails to provide adequate urine for controlled substaJ1ces testing without a valid medical explaJ1ation after he or she has received notice of the requirement for the urine testing; or C. Engages in conduct that clearly obstructs the testing process, Safety Sensitive Funetion meaJ1S at all times from the time a driver begins to work or is required to be in readiness to work until the time he/she is relieved from work aJ1d all responsibility for performing work and includes the following: A. All time at a carrier or shipper plaJ1t, terminal, facility, or other property, or on any public property, waiting to be dispatched or in a state of readiness to drive and/or maintain a commercial motor vehicle, unless the driver has been relieved from duty by the City of Arden Hills; . B. All time inspecting equipment as required by the Federal Motor Carrier Safety Regulations or otherwise inspecting, servicing, or conditioning a CMV at any time; All time spent at the driving controls of a CMV; c. D. All time, other thaJ1 driving time, in or upon aJ1Y CMV except time spent resting in a sleeper berth; E. All time loading or unloading a CMV, supervising, or assisting in the loading or unloading, attending a CMV being loaded or unloaded, remaining in readiness to operate the CMV, or in giving receiving receipts for shipments loaded or unloaded; F. All time spent performing the driver requirement on the Federal Motor Carrier Safety Regulation relating to accidents; G. All time repairing, obtaining assistaJ1ce, or remaining in attendaJ1ce upon a disabled CMV. . Screening Test (also known as Initial Test) in alcohol testing, it meaJ1S aJ1 aJ1alytical procedure to determine whether a driver may have a prohibited concentration of alcohol in his or her system. In controlled substaJ1ce testing, it meaJ1S aJ1 immunoassay screen to eliminate "negative" urine specimens from further consideration. 5 State of Readiness meaJ1S a driver who is on call, ready to be dispatched, to perform safety sensitive functions while on duty. e Substance Abuse Professional (SAP) means a licensed physiciaJ1 or a licensed or certified psychologist, social worker, employee assistaJ1ce professional, or addiction counselor (certified by the National Association of Alcoholism aJ1d Drug Abuse Counselors Certification Commission) with knowledge of aJ1d clinical experience in the diagnosis aJ1d treatment of alcohol aJ1d controlled substaJ1ces-related disorders. Supervisor meaJ1S the person designated by the City to perform supervisory functions over the City's drivers. Violation Rate meaJ1S the number of drivers found during raJ1dom tests given purSUaJ1t to this policy aJ1d federal regulations to have aJ1 alcohol concentration of 0,04 or greater, plus the number of drivers who refuse a raJ1dom test required by this policy aJ1d federal regulations, divided by the total reported number of drivers in the industry given raJ1dom alcohol tests purSUaJ1t to this policy aJ1d federal regulations, plus the total reported number of drivers in the industry who refuse a raJ1dom test required by this policy aJ1d federal regulations. CIRCUMSTANCES UNDER WHICH DRUG AND ALCOHOL TESTS SHALL BE REQUIRED OR REQUESTED . DURING THE APPLICATION PROCESS All job applicaJ1ts, including persons currently employed by the Employer, applying for a job where duties include operating the Employer CMV's are required to undergo testing for alcohol aJ1d drugs if a job offer is made, The job offer is contingent upon a negative drug aJ1d alcohol test report aJ1d the applicaJ1t's written agreement authorizing former employers to release to the Employer all information on the applicaJ1t's alcohol tests with a concentration result of 0.04 or greater, positive controlled substaJ1ces test results, aJ1d refusals to be tested, within the preceding two (2) years, REASONABLE SUSPICION A drug test shall be required if the Employer has a reasonable suspicion that aJ1 employee has violated the provision ofthis policy regarding alcohol or controlled substaJ1ces, Reasonable suspicion alcohol tests should be administered as soon as practicable, If the test is not administered within two (2) hours, the reason shall be documented. If the alcohol test is not administered within eight (8) hours, all attempts to conduct the test shall cease aJ1d the reasons shall be documented. NotwithstaJ1ding the absence of a reasonable suspicion alcohol test, the employee shall not be permitted to perform or continue to perform safety-sensitive functions until twenty-four hours have elapsed following the determination of reasonable suspicion. . 6 e . . POST -ACCIDENT A post-accident alcohol and drug test is required if an employee operating a CMV is involved in aJ1 accident, as defined in this policy that results in: 1. The death of a person or persons regardless of the amount of vehicle or property damage; or 2. The employee receives a citation for a moving traffic violation arising from the accident. The employee must provide aJ1 alcohol test sample as soon as practicable after the occurrence of the accident. If the employee does not receive the test within two (2) hours of the accident, the reasons shall be documented. After eight (8) hours, all attempts to conduct f11e alcohol test shall cease aJ1d the reasons shall be documented. The employee must provide a urine sample for controlled substaJ1ces testing as soon as practicable after the accident. After f11irty-two (32) hours, all attempts to conduct the test shall cease aJ1d the reasons shall be documented. An employee subject to post-accident testing must remain available or the employee shall be considered to have refused to submit to testing. The employee is prohibited from using alcohol for eight (8) hours following the accident or until the employee has undergone a post-accident alcohol test, whichever comes first. RETURN -TO-DUTY TESTING An employee found to have violated this policy shall not return to work until after undergoing retum-to-duty tests indicating an alcohol concentration ofless thaJ1 0.02 aJ1d a verified negative result for controlled substances. FOLLOW-UP TESTING Following a determination by a SAP that aJ1 employee is in need of assistaJ1ce in resolving problems with alcohol abuse aJ1d/or controlled substances use, aJ1 employee shall be subject to unarmounced follow-up alcohol aJ1d/or controlled substaJ1ces testing as directed by the SAP. Follow-up testing shall not exceed sixty (60) months from the date of the employee's return to duty, RANDOM TESTING The City of Arden Hills will raJ1domly select employees subject to this policy for unarmounced alcohol aJ1d controlled substaJ1ces testing using a computer based raJ1dom number generator that is matched with aJ1 employee's identifying number. Alcohol testing shall be performed just before, during or after aJ1 employee's performance of safety-sensitive duties. Employees selected for testing must proceed immediately to the testing site; provided, however, that if aJ1 employee is performing a safety-sensitive function at the time of notification, the employee shall cease performing the safety-sensitive function aJ1d proceed to the testing site as soon as possible. FWHA rules require f11e City of Arden Hills to conduct raJ1dom controlled substaJ1ces testing on fifty percent (50%) of the average number of employees aJ1d raJ1dom alcohol testing on ten percent (l 0%) ofthe average number of employees. 7 Employees may be selected for more than one test per year. Tests shall be spread reasonably throughout tl1e year. . DRUG AND ALCOHOL TESTING Controlled substances testing is conducted by analyzing an employee's urine specimen. Split urine smnples will be collected according to FHW A regulations. The employee will provide a urine smnple at a designated collection site. The collection site person shall pour the urine specimen into two (2) bottles labeled "primary" and "split", seal the specimens, complete a chain or custody document and prepare tl1e bottles for shipment to the testing laboratory for analysis. If tl1e employee is unable to provide the appropriate qUaJ1tity of urine, tl1e collection site person shall instruct the employee to drink not more tl1an twenty-four (24) ounces of fluids and, after a period of no more than two (2) hours, again attempt to provide a complete smnple. Iftl1e employee is still unable to provide a complete smnple, the testing shall be discontinued aJ1d tl1e Employer notified. The MRO shall refer tl1e employee for a medical evaluation to determine if the employee's inability to provide a specimen is genuine or constitutes a refusal to test. For pre- employment testing, the City of Arden Hills may elect to not have tl1e referral made and revoke tl1e employment offer. The testing laboratory reports drug test results directly to the MRO. The MOR reports tl1e results to tl1e City of Arden Hills' designated contact person. If the results are negative, tl1e City of Arden Hills is irrformed aJ1d no further action is necessary. If tl1e test result is confirmed positive . the MRO shall give the employee aJ1 opportunity to discuss tl1e test result. The MOR must review any medical records supplied by aJ1 employee to determine if a confirmed positive test is the result oftl1e employee having taken legally prescribed medication, The MOR shall notify each employee that tl1e employee has seventy-two (72) hours in which to request a test of the split specimen at the employee's expense. The MOR will contact tl1e employee directly, on a confidential basis, to determine whether the person wishes to discuss tl1e positive test result. The MOR will review tl1e confirmed positive test result to determine whetl1er tl1ere is an acceptable medical reason for tl1e positive result. The MRO shall verify aJ1d report a positive test result to tl1e City of Arden Hills when tl1ere is no legitimate medical reason for a positive test result as received from the testing laboratory. If, after making reasonable efforts aJ1d documenting these efforts, tl1e MOR is unable to reach tl1e employee directly, tl1e MRO must contact tl1e designated Employer contact person, who shall direct tl1e employee to contact the MRO. If the City of Arden Hills' contact person is unable to contact the employee, the employee will be placed on suspension, The MOR may verify a test positive without having communicated directly witl1 the employee about tl1e test results under tl1e following circumstances: I. The employee expressly declines tl1e opportunity to discuss the test results. . 8 e . . 2. The employee has not contacted the MRO wif11in five (5) days of being instructed to do so by f11e City of Arden Hills. The FWHA alcohol test rules require breath testing administered by a BAT using aJ1 EBT. Two breaf11 tests are required to determine if a person has a prohibited alcohol concentration. Any result less thaJ1 0.02 alcohol concentration is considered a "negative" test. If the alcohol concentration is 0.02 or greater, a second confirmation test must be conducted. If aJ1 employee attempts aJ1d fails to provide a adequate amount of breath, the City of Arden Hills will direct f11e employee to obtain written evaluation from a licensed physieiaJ1 to determine iff11e employee's inability to provide a specimen is genuine or constitutes a refusal to test. Alcohol test results are reported directly to the designated City of Arden Hills contact person, LICENSED TESTING LABORATORY The testing laboratory shall be Healthcomp Evaluation Services Corporation (HESC), 2147 West County Road D, St. Paul, MN 55112, (Phone: 888-558-8378), which is a lab certified to perform controlled substaJ1ce testing according to DHHS regulations. PROHIBITED DRUG AND ALCOHOL RELATED CONDUCT The following alcohol aJ1d controlled substaJ1ce-related activities are prohibited by the FWHA's drug aJ1d alcohol rules for drivers ofCMV's: I. Reporting for duty or remaining on duty to perform safety-sensitive functions while having aJ1 alcohol concentration of 0.04 or greater; 2. Being on duty or operating a CMV while f11e employee possesses alcohol, unless the alcohol is maJ1ifested aJ1d traJ1sported as a part of a shipment. This includes the possession of medicines containing alcohol (prescription or over-the-counter), unless f11e packaging seal is unbroken' 3. Using alcohol while performing safety-sensitive functions; 4. Performing safety-sensitive functions wif11in four (4) hours after using alcohol' 5, When required to take a post-accident test, using alcohol within eight (8) hours following the accident or prior to undergoing a post-accident alcohol test, whichever comes first; 6. Refusing to submit to aJ1 alcohol or controlled substaJ1ce test required by post- accident, raJ1dom, reasonable suspicion, or follow-up testing requirements; 9 7. Reporting for duty or remaining on duty, requiring the performaJ1ce of safety- sensitive functions, when f11e driver uses aJ1Y controlled substaJ1ce, except when instructed by a physiciaJ1 who has advised the driver f11at f11e substance does not adversely affect the employee's ability to safely operate a CMV; . 8. Reporting for duty, remaining on duty or performing a safety-sensitive function, if the driver tests positive for controlled substaJ1ces. CONSEQUENCES TO EMPLOYEES ENGAGING IN PROHIBITED CONDUCT Employees who have engaged in prohibited conduct are subject to the following consequences, purSUaJ1t to FHW A rules: 1. Employee shall not be permitted to perform safety~sensitive functions; 2, Employees shall be advised by the City of Arden Hills of the resources available to f11em in evaluating aJ1d resolving problems associated wif11 misuse of alcohol or use of controlled substances; 3. Employees shall be evaluated by a substance abuse professional who shall determine what assistaJ1ce, if aJ1Y, the employee needs in resolving problems associated with alcohol misuse aJ1d1or controlled substaJ1ce use; . 4. Before aJ1 employee returns to duty requiring performaJ1ce of a safety-sensitive function, he/she shall undergo a retum-to-duty test with a result indicating a breaf11 alcohol level ofless f11aJ1 0,02 iff11e conduct involved alcohol, or a controlled substaJ1ce test with a verified negative result iff11e conduct involved controlled substance use; S. In addition, each employee identified as needing assistaJ1ce in resolving problems associated wif11 alcohol or controlled substaJ1ces shall be evaluated by a substaJ1ce abuse professional to determine that the employee has followed the rehabilitation program prescribed; 6. The employee shall also be subject to unmmounced follow-up alcohol aJ1d controlled substaJ1ce testing. OTHER ALCOHOL RELATED CONDUCT FWHA rules require f11at in the event of aJ1 alcohol test result over 0.02 but less thaJ1 0.04, aJ1 employee shall not be permitted to perform safety-sensitive functions for not less than twenty- four (24) hours. . 10 . . . REFUSAL TO UNDERGO TESTING AND CONSEQUENCES OF REFUSAL\ All applicaJ1ts aJ1d employees have the right to refuse to undergo drug aJ1d alcohol testing. If aJ1 individual refuses to undergo drug aJ1d alcohol testing required by this policy, no such test shall be given, An applicaJ1t who refuses to take a drug aJ1d alcohol test shall be disqualified from further consideration for the conditionally offered position. An employee refusing to take a drug aJ1d alcohol test required by this policy shall not be permitted to perform safety-sensitive functions and will be considered insubordinate aJ1d will be subject to disciplinary action including possible dismissal. EMPLOYEE/APPLICANT RIGHTS All applicaJ1ts aJ1d employees subject to the drug testing provisions of this policy have the right to request, at employee or applicaJ1t expense, a retest of the split urine sample within seventy-two (72) hours of receiving notice of a confirmed positive test result. If the employee requests aJ1 aJ1alysis of the split specimen within seventy-two (72) hours of having been informed of a verified positive test, the MRO shall direct, in writing, the laboratory to provide the split specimen to aJ10ther DHHS-certified laboratory for aJ1alysis. If aJ1 employee has not contacted the MRO within seventy-two (72) hours, the employee may present to the MRO information documenting that serious illness, injury, inability to contact the MRO, lack of actual notice of the verified positive test, or other circurnstaJ1ces unavoidably prevented the employee from timely making contact. If the MRO concludes that there is a legitimate explanation for the employee's failure to contact within seventy-two (72) hours, the MRO shall direct the aJ1alysis of the split specimen. If the confirming retest is negative, no adverse action will be taken against the employee aJ1d aJ1 applicaJ1t will be considered for employment. The City of Arden Hills will not discharge aJ1 employee that, for the first time, receives a verified positive drug or alcohol test result unless: I. The employee refuses to meet with a SAP for the purpose of an evaluation for alcohol/controlled substaJ1ce use/abuse aJ1d recommendations for aJ1 education, counseling or treatment program; or 2. The employee fails to enter the recommended program, or fails to successfully complete the program; or II 3. The employee fails a return-to-duty alcohol and controlled substaJ1ce test at the successful completion of the recommended program or subsequent unannounced follow-up alcohol and controlled substance testing. . DISCIPLINE Any person found to be in violation of this policy is subject to discipline up to aJ1d including discharge. Disciplinary actions taken pursuant to this policy are appealable pursuant to the procedures established in the City of Arden Hills' personnel policy and rules or any applicable collective bargaining agreement, but not both. Nothing in this policy limits or restricts the right of the City of Arden Hills to discipline or discharge an employee for conduct that violates the City's policies or rules, provided the employee is not tested for controlled substances or alcohol. CONFIDENTIALITY OF TEST RESULTS All alcohol/controlled substances test results and required records are considered confidential information. Any information concerning an individual's test results aJ1d records shall not be released without the written permission of the individual, except as provided for by regulation or law. ALCOHOL AND CONTROLLED SUBSTANCES CONTACT PERSON . The City of Arden Hills' designated contact person will coordinate the implementation, direction, aJ1d administration of the City's alcohol aJ1d controlled substaJ1ces policy. The contact person is the principal contact for the collection site, the testing lab, the MRO, the BAT and the person tested. Employee questions concerning this policy should be directed to the contact person. The designated contact person is: The City Administrator (651) 633-5676 POLICY MODIFICATION The City of Arden Hills retains the right to modify this policy to conform to changes in regulation or law. . 12 e e e ADDENDUM The City of Arden Hills no longer conducts pre-employment alcohol testing of individuals given a contingent offer of employment as a traJ1sportation employee, Pre-employment alcohol testing has been suspended, pursuant to the suspension of the federal rule governing pre-employment alcohol testing oftraJ1sportation employees. See 49.C,F.R. 382.301; Vol. 60, No. 90 F.R. 24765, May 10, 1995. The City of Arden Hills' employees are subject to drug aJ1d alcohol tests when a CMV is designed to traJ1Sport seven (7) or more passengers, including the employee, as of March 3,2000. 13 CITY OF ARDEN HILLS . EMPLOYEE OR JOB APPLICANT DRUG OR ALCOHOL TEST CONSENT FORM TRANSPORTATION EMPLOYEE DRUG AND ALCOHOL MODEL POLICY UNDER THE OMNIBUS TRANSPORTATION EMPLOYEE TESTING ACT I have been ordered to give a urine sample for testing to determine presence of drugs or alcohol. I have read aJ1d understood the City's policy on drug ood alcohol testing. I agree to submit to these tests, aJ1d also agree f11at f11e testing agency is auf110rized by me to provide f11e results of f11e test to the City of Arden Hills. I understood f11at my alteration of f11is consent form, refusal to consent, or to cooperate fully in the taking of a urine smnple, or my refusal to auf110rize release of information to the City of Arden Hills, constitutes insubordination that may result in disciplinary action up to ood including discharge aJ1d for applicoots may be grounds for rejection. I also understand that a positive result may be grounds for discipline up to ood including discharge aJ1d for applicoots may be grounds for rejection. In order to insure accuracy of this screening, it is necessary to know aJ1Y ood all of the prescription drugs, non-prescription drugs, over-f11e-counter medications, or ooy of11er chemical substance you have taken within f11e last month. If you are not taking ooy medication, drugs, or other chemical substances, please write "NONE". . MEDICATION: DOSAGE AND FREQUENCY: PRESCRIBED BY: ANY OTHER INFORMATION RELEVANT TO THE RELIABILITY OF OR EXPLANATION OF A POSITIVE TEST RESULT: EMPLOYEE NAME: SIGNED: DATED: SUPERVISOR NAME: SIGNED: DATED: WITNESS: DATED: . 14 e CITY OF ARDEN HILLS ACKNOWLEDGEMENT OF RECEIPT OF POLICY AND PROCEDURES TRANSPORTATION EMPLOYEE DRUG AND ALCOHOL MODEL POLICY UNDER THE OMNIBUS TRANSPORTATION EMPLOYEE TESTING ACT I have received a copy of the TraJ1sportation Employee Drug aJ1d Alcohol Policy aJ1d have been provided information on f11e following: 1. 2, 3. 4. 5. 6. 7, 8. 9. e 10, 11. The person designated by f11e City of Arden Hills to aJ1swer questions about f11ese materials; Who is subject to alcohol misuse aJ1d controlled substaJ1ce requirements; ExplaJ1ation of a safety-sensitive function; What employee conduct is prohibited; CircurnstaJ1ces for drug aJ1d1or alcohol testing; Procedures used to test for the presence of drugs aJ1d1or alcohol; The requirement f11at employees submit to controlled substaJ1ce aJ1d alcohol testing; An explaJ1ation of what constitutes a refusal to submit to testing; The consequences for employees violating the prohibitions of this rule, including f11e immediate removal off11e employee from safety-sensitive functions; The consequences for employees found to have aJ1 alcohol concentration level of 0.02 or greater, but less thaJ1 0.04; aJ1d Information concerning the effects of alcohol aJ1d controlled substances use on aJ1 individual's healf11, work, aJ1d personal life, Signs aJ1d symptoms of an alcohol or controlled substances problem aJ1d available mef110ds of intervening when an alcohol or a controlled substaJ1ces problem is suspected, including confrontation, referral to aJ1 employee assistaJ1ce program, aJ1d1or referral to maJ1agement. Date: Employee Signature: e Please Print Name: 15 CITY OF ARDEN HILLS e NOTICE OF RESULTS - DRUG AND/OR ALCOHOL TEST TRANSPORTATION EMPLOYEE DRUG AND ALCOHOL MODEL POLICY UNDER THE OMNIBUS TRANSPORTATION EMPLOYEE TESTING ACT EMPLOYEE NAME: DATE RESULTS RECEIVED FROM TESTING COMPANY: CHECK AS APPROPRIATE: _ The result of your alcohol/drug test was negative. _ The result of your alcohol/drug test was positive. RIGHTS OF EMPLOYEE OR JOB APPLICANT IF CONFIRMATORY TEST IS POSITIVE: I. The employee or job applicaJ1t has f11e right to request aJ1d receive from f11e City of Arden Hills a copy of f11e test result report, 2. Within three (3) working days after notice of a positive test result, f11e employee or job applicaJ1t may submit information to f11e employer, in addition to aJ1Y submitted prior to a test, to explain f11e test result. e 3. Wif11in five (5) days after notice of a positive test, the employee or job applicaJ1t may request a confirmatory retest off11e original smnple at f11e employee's or job applicaJ1t's expense. Within three (3) days after receiving the employee's or job applicaJ1t's re-test request, f11e City of Arden Hills shall notify the testing agency of the employee's or job applicaJ1t's request. The employee or job applicaJ1t may request a different testing agency licensed under Chapter 181 (Mim1esota State Statute). If f11e confirmatory retest does not confirm f11e original positive test result, no adverse personnel action based on f11e original confirmatory test may be taken against the employee or job applicaJ1t. I have received a copy ofthis completed document. SIGNED: DATED: e 16 CITY OF ARDEN HILLS e NOTIFICATION FORM AND CONSENT FOR DRUG AND ALCOHOL TESTING * * * I acknowledge that I have seen aJ1d read the City of Arden Hills Policy Implementing ilie Federal Onmibus Transportation Employee Testing Act aJ1d Related Regulations. I hereby consent to undergo drug and/or alcohol testing purStiaJ1t to said policy, aJ1d I auiliorize a collection of a urine, blood aJ1d/or breath sample from me for those purposes, I understaJ1d iliat the procedure employed in this process will ensure the integrity of ilie sample aJ1d is designed to comply wiili medical-legal requirements. I understaJ1d iliat ilie results of this drug aJ1d/or alcohol testing may be discussed wiili aJ1d/or made available to my employer, ilie City of Arden Hills. I further understaJ1d iliat the results of this testing may affect my employment status, as described in ilie policy. I am currently taking, or have recenfly (wiiliin the last month) taken, ilie following over-ilie-counter or prescription medications (if none, write "none"): . Oilier information relevaJ1t to ilie reliability of, or explanation for, a positive test result (if none, write "none"): Signature Date Witness Date I hereby refuse to submit to a drug or alcohol test. I have seen a copy of ilie Policy Implementing the Federal Omnibus Transportation Employee Testing Act aJ1d Related Regulations aJ1d understaJ1d iliat a refusal to submit to testing may subject me to discipline including, but not limited to, discharge. Signature Date Witness Date DATA PRIVACY NOTICE The information collected pursuant to this Policy is to be used to determine your eligibility for employment and the performance of certain safety sensitive functions. You are not required to provide the information and submit to the tests, but your failure to do so will result in the City withdrawing a conditional job offer or that you may be discharged from employment, whichever may apply. The results of the tests performed will be private data and will not be released to other employers, governmental agencies, or persons without the written A consent of the employee tested, except as provided by regulation and law or pursuant to a court order. Only those individuals with a .. necessity to perform their functions under this Policy will have access to the test results. .. . , . . CITY OF ARDEN HILLS MEMORANDUM DATE: May 30, 2000 TO: Joe Lynch, City Administrator Thomas J. Moore; Parks & Recreation Director -I,T, N\ . FROM: SUBJECT: Replacement of the Ingerson Park PIaystrncture Backl!round The existing Playstructure at Ingerson Park was installed in the summer of 1985. It is a wooden aJ1d steel structure that is showing it's age. The wood is in poor condition aJ1d the steel is rusting. 2000 Budl!et The 2000 Capital Improvement Plan allocated $ 33,000 for this project. The City received three quotes from compaJ1ies expressing interest in this project. e Parks and Reereation Committee Recommendation At the May 23, 2000 Parks aJ1d Recreation Committee meeting, the Committee selected the bid from the Miracle Recreation Equipment Company. The total cost for the Playstructure, installation and Sales Tax is $18,124.88 Staff Recommendation Staff recommends that the Playstructure at Ingerson Park be replaced aJ1d that the Miracle Recreation Equipment CompaJ1Y provides complete installation at a total cost not to exceed $18,124.88. . '. ~z ~~~ ~o ~ ~'l:l0 rn .0 ..... ~<:\l ............. f"'-<..... j:l . 0...... 0.... rn- ~t':l ~....~ ~ ~ j:l~ c:.;J Q)'" ol z 'B .;::S --< . \C ~ l!!~ ~~'? "-01 z"'''' oz" ~~~ ~Sr:: =' ... I ... N '" " '" I!'N N 1-" zl "'... g,r:: III . N '" '" m :>- :IN U" z~ 0- >-" ~ U ... '" I ~~;c ali1'" III ~ r:: N . O~ ",,,,I 0'" r:: Iz ~~:g ffi",Ol ...-" ~1Il!i!;! -.... , ;., <D. '" :>"'1 R",'" ~",,,, ",<D" ",:>1 0:;;.... xur;:: ... ffiJ, <D'" 0::>'" :J' u'" r:: '" o (ij 8 ,!.~f'. "':J' 11Il'" '" - o .... (ij .. is _F ~~ .ll ~ ~~1 ~ !..l 'l;h~ '" ~ ~_ ~ ~,f;I~ "l 'OJ ~ '!.ll"~ ~ H ~ o,,~.~ lli ~8l :eo~ ~ H~ "~8'ti ,;S' lii: e,f;-j i-gf :2 id'B., =!.2 :c il~.e .2t:o () o~.! ~ i'it. Q) ~,ol.m ~ 0>08, 'i>- ~'.!i" <( -;;.1;1112 ~ o ..g_:Eiu= Ii '0 il'S:!'.ll-8G;;I ;~~...~ !i!U~i!i! ".....-5 u .!:E' :E il tf) ~ u~lII:I.Ei!l: ... '. [lJ "IRACLE RECREATION EQUIPMENT COMPANY EASTERN MINNESOTA Jay Webber 1442 Brooke Court Hastings, MN 55033-3266 16511436-3630 fax 16511438-3939 18001677-5153 EMAll:miracle@minn.net Brenda Wenner 1442 Brooke Court HasTIngs, MN 55033-3266 16511438-3630 fax 16511438.3939 18001647-6086 EMAIL:mirocle@minn.net ~Klein 1303 Lincoln lane Hastings, MN 55033-1067 16511437-4525 fax 16511437-2616 WESTERN MINNESOTA Dave Lepper 215 East Oak 51reet Redwood Falls, MN 56283-1144 15071637-5159 fax 15071 637-8673 (8001576-1425 Minnesoto's Exdusive Representative for: . Mirode Recreation Pork & Playground Equipment eor Fares! She"ers & zebos . Goalseffer Basketball Goals . Leisure Lite Outdoor furniture Miracle Recreation of Minnesota, Inc. Park and Playground Equipment April 6, 2000 CITY OF ARDEN HILLS ATTN: Torn Moore, City Administrator 4364 West Round Lake Road Arden Hills, MN 55112 Dear Torn: The following is the pricing for the play equipment for Ingerson Park. The following pricing is for Ingerson Park: Kid's Choice (5-12) play system by Miracle Recreation 6,5% MN Sales Tax Freight Charges to Arden Hills, MN Total Delivered Equipment and Sales Tax Installation of All Above Equipment Excavation of area where play equipment is to be located Gerrick Wood Fiber to a Depth of 12" in Play Area 5" x 6" treated Timbers Installed 2 High around Play Area Total Ingerson Park Playground Project Cost 11 ,400,00 741.00 00.00 $ 12,141.00 3,100.00 350.00 1,383,88 1,150.00 $ 18,124.88 The use of wood fiber gives you a completely ADA accessible play surface. We used this same system at Cummings & Freeway Parks in Arden Hills last year. Please call me at (651) 438-3630 with aJ1Y questions, comments or to make aJ1Y chaJ1ges to the playground area aJ1d equipment that you feel would make it more appealing to the children of Arden Hills. Sincerely, ~k//- Jay Webber e CITY OF ARDEN HILLS MEMORANDUM DATE: June 5, 2000 TO: Joe Lynch, City Administrator Dwayne Stafford, Public Works Director V) . SUBJECT: Vactor Hose Purchase FROM: Baekl!round The City of Arden Hills purchased a new Vactor braJ1d sewer maintenaJ1ce machine in 1999. This machine has the capability of flushing/jetting out sewer mains with its' high power jetting hose aJ1d at the same time vacuuming the sludge aJ1d debris out of the manholes as it washes down from up stream. The machine has also proved valuable in numerous other instaJ1ces, tit Storm Sewer Outlet Deltas One of the features of the City's Vactor is the ability to suck up mud, debris aJ1d water, yet hold the mud aJ1d debris iu its' tank while uuloading the water as it accumulates. This is what the Public Works Department expects to do when removing saJ1d deltas building up at maJ1Y storm sewer outlets where they empty into lakes, streams aJ1d ponds. Reauest for Authorization ofUnbudl!eted Item The above-described Vaetor came with only tweuty feet of flexible suction hose. This is plenty when used with sewer c1eaJ1ing accessories. However, it will not reach most delta areas we need to c1eaJ1. The Public Works Director asks for Council's authorization to spend approximately $3,000 on additional suction hose aJ1d fittings for the City's Vactor MaintenaJ1ce Machine. Those monies would corne equally from the City's Sewer Utility Fund, aJ1d the Storm Water MaJ1agement Fund. {\ tit