HomeMy WebLinkAboutCCP 07-17-2000
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CITY OF ARDEN HILLS
4364 WEST ROUND LAKE ROAD
ARDEN HILLS, MN 55112-5794
AGENDA
CITY COUNCIL WORKSESSION
CITY HALL, 4364 WEST ROUND LAKE ROAD
MONDAY, JULY 17, 2000, 4:45 P.M.
TERRY AND JENNIFER WILL BE HOSTING
A BARBEQUE FOR THOSE PRESENT AT THE MEETING
4:45 P.M. 1. Call to Order
5:00 P.M. 2. Quarterly Written Department Reports to Council
3. Diseussion Items
a. 2001 Budget
. Ramsey County Sheriffs Department
" . General Fund Operational Budget-O% Levy Increase
b. Communieations Survey request
c. PMP Review Information
d. WQTF Reeommendations
6:30 P.M. 4. Miseellaneous Items
7:30 P.M. 5. Adjourn
The above times may vary depending upon length of issue discussion.
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PHONE: (651) 633.5676 . FAX (651) 633-7839
07/14/00 FRI 09:08 FAX 6126337839
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City of Arden HIlls
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... TX REPORT ...
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City of Arden Hills
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CITY OF ARDEN HILLS
4364 WEST ROUND LAKE ROAD
ARDEN HILLS, MN 55112-5794
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. CITY OF ARDEN IDLLS
4364 WEST ROUND LAKE ROAD
ARDEN HILLS, MN 55112-5794
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CITY OF ARDEN HILLS
4364 WEST ROUND LAKE ROAD
ARDEN HILLS, MN 55112-5794
,
SEND TO: '~i-i- &(1 ;U
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CITY OF ARDEN HILLS
4364 WEST ROUND LAKE ROAD
ARDEN HILLS, MN 55112-5794
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June 16, 2000
1 ('
Mayor Probst and Council Members
City of Arden Hills
4364 W. Round Lake Road
Arden Hills, MN 55112
Re: Storm Sewer Drainage in Lake Josephine
Dear Mayor Probst and Council Members,
As representative of the Lake Josephine Improvement Association, we would like to call
your attention to our deep concern regarding the plan to dump storm water directly into
the Femwood channel, which flows into Lake Josephine.
The City of Roseville plans to re-construct Josephine Road, and pipe all storm water into
the holding pond (Little Josephine) before it enters Lake Josephine.
According to Arden Hills 2000 Street Renewal Improvements Proposed Roadway and
Storm Improvements (Exhibit #3) all storm water from East Engerson Road, Carlton
Drive, Fernwood Street and Fernwood Court would flow directly into the Femwood
Court channel.
The Lake Josephine Improvement Association respectfully request consideration of a
holding pond system be considered for this storm water before it enter Lake Josephine.
Sincerely,
~:;z>r//
Co-Chairman
Lake Josephine Improvement Association
3220 No. Hamline Avenue
Arden Hills, MN 55112
,~~~--<t -'-~~<-- ,>
Emil G. Kucera
Co-Chairman
Lake Josephine Improvement Association
3098 Hamline A venue
Roseville, MN 55113
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-. _____ L/ -z..'rr<C-.""......_"'/
Rod Schumacher
Treasurer
Lake Josephine Improvement Association
3140 No. Hamline Avenue
Arden Hills, MN 55112
-'-
Attachment: Copy Exhibit #3
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CITY OF ARDEN IDLLS
MEMORANDUM
DATE:
June 12, 2000
TO:
FROM:
Joe Lynch, City Administrator
Terrance Post, City Aceountant @
Second Quarter 2000 Finance Department Report
SUBJECT:
The Finance Department has supported the following major activities during second quarter
2000:
1. Issued first quarter utility billings in mid-April. Billings for this service period
totaled $525,113 .22.
2. Supported installation of replacement meters and "read" heads. 224 installations
were accomplished during first quarter and, through May 6, 2000, an additional 232
have been accomplished during second quarter. Support generally consists of "[mal
billing" the old meter/reader readings and adding them to the readings from the new
meter into overall consumption for the billing total.
3. Supported the external auditors in their examination of the financial statements for the
year ended December 31,1999. An adjunct report, "Minnesota City Financial
Reporting Form," will be completed, submitted to the Office of the State Auditor, and
published in the City's Official Newspaper by June 30, 2000.
4. Training during the period has included Senior Accounting Clerk Sandy Berres
attending a Public Employees Retirement Association (PERA), and myself attending
a Minnesota Government Finance Officer Association (MGFOA) "Investment and
Banking Relationships" seminar and attending a Ramsey County Local Government
conference primarily related to the installation of new property tax system software.
5. Supported the 2001 Budget process by assisting City Administrator Lynch in the
development of preliminary Capital Improvement Plan (CIP), staffing and salary
scenanos.
Third quarter 2000 primary goals include the following:
a. Issuing second quarter utility billings in mid-July.
b. Continuing supporting water meter replacement installations (note that entire
residential customer base is approximately 2,350)
Memorandum, Second Quarter 2000 Finance Department Report
Page Two
June 12, 2000
c. Publish 2000 Budget document
d. Work with Council and staff to develop a preliminary Payable 2001 Levy and related
2001 Budget to a point where it can be submitted to Ramsey County for Truth in
Taxation purposes.
e. Begin discussions with the City of Roseville on evaluating the potential of shared
services.
f. Comply with Tax Increment Financing (TIF) reporting requirements from the Office
of the State Auditor.
g. Follow up with the Minnesota Department of Transportation (MnDOT) regarding
status of conveying unused portions of West Round Lake Road to the City of Arden
Hills and the status of the I-35W noise wall for Arden Manor residents.
.
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CITY OF ARDEN HILLS
MEMORANDUM
DATE: June 14, 2000
TO: Joe Lynch, City Administrator
FROM: Dave Scherbel, Building Official
SUBJECT: Quarterly Report
First quarter for the Year 2000 shows that the value of all construction was
$2,704,647.00. Total fees collected for the first quarter were $58,762.26. This
compares with a total value of $3,802,940.00 for the first quarter in 1999 with total
fees collected of $85,433.86.
e
For the first 2months of the second quarter 2000(April & May) the total value of all
construction was $3,123,444.00, with total fees collected of $55,922.62. This compares
with a total value of$3,162,222.00 collected in 1999, with fees collected of $58,664.20.
Overall construction activity has been down slightly from last year. The only major
project permitted so far in the City has been for Tony Schmidt Park.
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.
Construction Permits Monthly Report - MAY 2000
Permit Type # issned Fee State Sur. Sac Charge Valuation
Building
Commercial 0 0 0 0 0
Comm. 5 13,669,00 672.40 0 1,344,795.00
Remodel
New Home 0 0 0 0 0
Residential 84 13,916.69 380.51 0 762,312.00
Remodel
Other 2 86.00 1.00 0 0
Total 91 27,671.69 1,053.91 0 2,107,107.00
Mechanical Inspections Completed
Commercial 2 13 1.50 1.00 Building-------- 80
Residential 25 1,735.14 12.50
Mechanical-m- 15
Total , 27 1,866.64 13.50
Plumbing
Commercial 0 0 0 Plumbing------- 15
~ater------------ 2
Residential 10 1,302.50 5.00 Sewer------------ 2
Total 10 1,302.50 5.00
Electrical lnvestigative,--- 1
Commercial 7 314.50 3.50 Complaint------- 14
Residential 39 1,119.00 19.50
Total 46 1,433.50 23.00
Signs Signs--------- 0
Total 3 150.00 1.50
Fire Fire---------- 0
Suppression
Total 7 339.54 3.50 7,610.00
# Issued Fee's StateSurcharge Sac Charge Valuation
Total of aU 184 32,763.87 1,100.41
above 2,107,107.00
(Valuation does not include fire pennits)
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Construction Permits Monthly Report -- APRIL 2000
Permit Type # issued Fee State Sur. Sac Charge Valuation
Building
Commercial 0 0 0 0 0
Comm. 8 4,544.15 158.52 0 317,031.00
Remodel
New Home 0 0 0 0 0
Residential 57 14,357.10 349.69 0 699,356.00
Remodel
Other 8 268.00 4.00 0 0
Total 73 19,169.25 512.21 0 1,016,387.00
Mechanical Inspections Completed
Commercial 0 0 0 Building--------- 59
Residential 14 813.04 7.00
Mechanical----- 9
Total 14 813.04 7.00
Plumbing
Commercial 3 476.00 1.50 Plumbing------- 25
'lVater------------ 4
Residential 17 1,387.50 8.50 Sewer----------- 4
Total 20 1863.50 10.00
Electrical Investigative---- 4
Commercial 5 230.00 2.50 ComJllaint------- 3
Residential 25 848.00 12.50
Total 30 1078,00 15.00
Signs Sigpas--------- 0
Total 4 200.00 2.00
Fire F ire---------- 4
Suppresion
Total I 35.00 .50 300.00
# Issued Fee's StateSurcharge Sac Charge Valuation
Total of aU 142 23,158.79 546.71 0 1,016,387.00
above
.
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(Valuation does not include fire Jlerrnits)
CITY OF ARDEN HILLS
.
MEMORANDUM
DATE:
July 12, 2000
FROM:
Joe Lynch, City Administrator
Jennifer Chaput, City PlannerCf/
Seeond Quarter Report
TO:
SUBJECT:
Planninl! Cases
The Community Development Department has reviewed eleven Planning Cases in the
second quarter of 2000. This is an increase over the same time period in 1999 when six
Planning Cases were reviewed. A summary of planning cases for this quarter, comparing
2000 to 1999, is as follows:
2000
0 1 0
0 0 0 .
2 0 0
1 I 0
4 0 0
0 0 0
1 1 0
1999
Minor Subdivision 1 0 0
Prelimin Plat 1 0 0
PUD includin Amendments 1 0 0
Site Plan Review I 1 0
S ecial Use Permit 0 0 0
Vacation 1 0 0
Variance 0 0 0
Some of the larger planning applications this quarter have included additions to Mounds
View High School, Valentine Hills School and CPI Guidant.
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
July 11, 2000
TO:
Joe Lyneh; City Administrator
Thomas J. Moore; Parks & Reereation Director - C', 1, M .
FROM:
SUBJECT:
Parks and Recreation Seeond Quarter Report
Parks
. Playground Street Signs installed at the following Parks; Perry, Hazelnut, Arden
Oaks, Ingerson and Royal Hills.
. Completion of Phase I of the Arden Manor Park improvement project.
. New Basketball court area at Freeway Park.
. Controlled bum of the Prairie Grass area at Crepeau Nature Preserve
. Outfield fence installed at Perry Park, Field #2.
. New field signage installed at Perry Park, Fields, #1, #2, #3, #4.
. Safety bases for baseball and softball installed at Perry Park, Hazelnut Park and
Cummings Park.
. Swing Set safety box installed at Arden Manor Park and Sampson Park.
. Swing Set safety pads installed at Cummings Park and Perry Park.
. Indoor water fountain installed at Perry Park.
. Friends of the Parks tree plantings at Sampson Park and Hazelnut Park.
. The Parks and Recreation Committee completed Park Tour II, with visits to the
following Parks; Arden Manor, Valentine Hills, Arden Oaks and Sampson.
. Hired three Summer Part-time workers.
. Completed an Evaluation and Performance Reviews on the following Parks and
Recreation employees; Fred Bell (24 years with the City), Dave Winkel (22 years
with the City), Scott Freyberger (2 years with the City) and Michelle Olson (one year
with the City).
. Adopt-a-Flower Garden program was held on May 20,2000.
. A Day in the Park was held on June 10, 2000.
. Adopt-a-Park program was established with 12 volunteers.
Reereation
. Offered a total of 50 classes for the Spring Session of which 5 were cancelled. This is
a 90% success rate. Last year's success rate was 70%.
. 802 people participated in the Spring Session programs.
. 42 Adult Softball teams are participating this year. This marks the first time in five
years that the numbers of teams participating has not declined.
. Established a working relationship with the Skyhawks Youth Sports Company.
Skyhawks taught in the after school program. The programs that Skyhawks were
involved with, saw a 300% increase in emolIment over last year's figures.
. Created new Youth Soccer Fields at Perry Park and Floral Park.
. Hired 46 part time staff.
. 59 Adults are volunteering their time as Youth Coaches.
. Ms. Olson became a member ofthe MRP A Programming Section Committee.
.
.
.
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
July 6, 2000
TO:
Joe Lynch, City Administrator
FROM:
1('
Dwayne Stafford, Public Works Director y)
SUBJECT: Public Works, First Half Review for 2000
Streets
. Gatewav Boulevard
Started in 1997 this project consisted of sewer, water, storm sewer and streets.
Although the major portion of the project was completed in 1998, punch list items
were left unresolved until May of2000. The project is now completed and final
payment by the City has been made.
. Round Lake Road
The City received a request by the Contractor for Payment #8 amounting to $24,000.
The Public Works Director was uncomfortable with this amount as it brought the
retainer on this project down to 2%, which may not cover the punch list items.
Therefore, the payment #8 request was not submitted to the City Council. The punch
list items have not been corrected to date.
. IngersonlHamline Proiect
The Ingerson Review Group has met twice monthly since March to review necessity
and design issues. The main focus thus far has been rain gardens, sediment ponds,
street widths, concrete curb and gutter and the assessment policy. People involved
are anxious to complete the review and get a recommendation to the City Council.
. 2000 Seal Coating
Council authorized Public Works to use a Dresser (Wisconsin) chip seal this year.
The Dresser aggregate is more expensive but neighboring communities have had
good success with it as it seems to wear better, provides better traction and has a more
aesthetically pleasing look. The apparent low bidder on the 2000 Seal Coat Project
was Allied Blacktop Co. with a bid of$40,562.50. The engineers estimate for the
project was $57,000.00.
1 st Half Review
Page 2
July 6, 2000
Sewer Utilitv
. Lift Station Uodating
The City has 14 sewer lift stations which pump sewage from low areas in town to
higher areas where it flows by gravity down to another lift station or all the way to a
Metro waste line which takes the sewage to a treatment facility in St. Paul. The City
has converted 2 ofthe 14 stations to modem, up-to-date stations, which are safer,
more efficient and easier to maintain. In the year 2000 the Public Works Department
has identified the IngersonIHamline station as the next candidate for conversion. This
station is the largest by volume pumped and handles all ofthe commercial/industrial
areas like the Red Fox/Grey Fox area. It also handles several residential areas and is
the most problematic in the event of a failure. Expected costs for the conversion of
this station to the latest type station is near $175,000. The City is budgeting the
needed monies for this project in 2000.
. Sewer Televising
The City is in its fourth year of televising a section ofthe Cities sanitary sewer lines.
Televising of all City sewers should be completed by 2005. The purpose of the
televising is to identifY broken pipe, infiltration, potential blockages, etc. Televising
is then followed up by prioritizing repair work.
. 2000 Reoair Work
The City lined approximately Y, mile of 10" clay sewer line this spring. This was a
main collector line rulll1ing east and west between the Lake Valentine Townhomes
and the Shorewood Hills area south of the high school. One segment of this line was
broken to such a degree that a total collapse of the sewer line was inevitable ifleft as
it was.
.
.
.
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I st Half Review
Page 3
July 6, 2000
Water Utility
. Meter Replacement/upgrade
The residential water meter upgrade/replacement project continues with 750 radio-
read meters installed as of July 1,2000. Along with the meter project, installers are
inspecting sump pump discharge lines. To date approximately 50 illegal discharge
hookups have been identified. The City Staff will follow up on these illegal hook-
ups, some of which have already been corrected.
. North Water Tower
A report on the North Water Tower Inspection performed last fall was recently
received which indicates the tower is in good overall condition. Some minor cleaning
and paint touch-up work was recommended with costs expected to be approximately
$25,000 including engineering fees.
Storm Sewer
The McClung area ditch project undertaken last year is now complete. Final payment
has been approved by Council but is being held until contractor provides proof of
payment for materials used on the project.
Miseellaneous In-House Activities
. City Staff continues to rebuild failed catch basins, which were poorly constructed.
Pre-cast concrete structures are now used whenever possible. Some of the smaller
ditch problems identified in our drainage report have bee resolved by staff.
. Storm sewer grit chambers have been cleaned.
. Known sanitary sewer problem areas have been cleaned.
. Lift station wet wells (sewage holding tanks) have been cleaned and chemicals added
to reduce buildups.
. Street patching is near completion for the year.
. Crack sealing on 10 streets was accomplished.
. Tree trimming Ridgewood/Siems Court area.
. Staff constructed a driveway to and around the north water tower.
1 st Half Review
Page 4
July 6, 2000
.
Direetor Aetivities
The Public Works Director has been working on the following activities in addition to
routine day to day issues:
. Federally mandated 1999 Water Quality Consumer Confidence Report.
. Garbage Pick-up Day Standardization with Operations & Finance
. Recycling Fees & Grants and Collection Issues.
. New Public Works Facility.
. Old Public Works Facility Roof Problems
. Lift Station #8 Refurbishing
. 2000 Seal Coat Proj ect
. Cleveland Bridge issues
. Water Meter Replacement/Update Project issues.
. Sewer Repair Projects
. IngersonlHamline Issues
. Safety Training Programs
. Mounds View High School issues.
. Union Contract Recommendations
. Personnel Policy Recommendations.
. Codification Recommendations.
. Budget issues through 2005
. Bethel Odor Problems
. Speed/Traffic Issues throughout the City.
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EQuioment
. All Major Public Works Maintenance equipment is currently in excellent condition.
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FILr=
CITY OF ARDEN HILL!r
4364 WEST ROUND LAKE ROAD
ARDEN HILLS, MN 55112.5794
May 10, 2000
Bob Fletcher, Sheriff
Ramsey County Sheriffs Department
655 West County Road E
Shoreview, MN 55126
Dear Bob:
The Arden Hills City Council would like to invite you, and/or Commander Luey, to
attend an upcoming Council Worksession.
The City's next Worksessions are scheduled on Monday, June 19th and Monday, July
17'", starting at 4:45 each evening. The City is beginning work on the 2001 Budget
process, and this would be an appropriate time for Councilmembers, City staff and your
agency to discuss items of interest related to services provided.
Please confirm one of these meeting dates at your earliest convenience. Thank you for
your time and cooperation.
Sincerely,
~
Joseph P. Lynch
City Administrator
cc: Terry Post, City Accountant
City Council
PHONE: (651) 633-5676 . FAX (651) 633-7839
4/2.7/~
~001tcAW~NtO:RGltl\iEN':t7"CQ~tTto~'fIES;~S~TE" ".
ARDEN HILLS
%CHANGE EST COST 2001
PATROL DEPUTIES
INVESTIGATION DEPUTIES
PROPERTY FLEET ASST
DARE DEPUTY
EQUIP&MAINT
TRAFFIC DEPUTY
CRIME PREV
RADIO CHARGE
ESTIMATED REVENUE
SUB TOTAL
If '1(,
f''1{
$490.500.02
$50,007.28
$8,393,96
$20,401.21
$50,187.26
$12,039.40
$9.488,46
$34,106.97
1$52.005.28)
EST COST 2000
$467,332.12
$47,201.25
$7,699.74
$20,391.97
$50,119.64
$12,884.79
$9,852.99
$35,259,32
($51 ,450.85)
EST COST 1999
$463,472.91
$40,109.34
$6,524.56
$19,269.10
$49,164,96
$13,184.28
$6,485.99
$29,436,11
1$47,952,93)
TOTAL
""",-"
3.97% .,"$623,0"::Z9
GEM LAKE
PATROL DEPUTIES
INVESTIGATION DEPUTIES
PROPERTY FLEET ASST
DARE DEPUTY
EQUIP&MAINT
TRAFFIC DEPUTY
CRIME PREV
RADIO CHARGE
ESTIMATED REVENUE
SUB TOTAL
$39,904.20
$5,013.78
$841.59
$959.61
$4,193.31
$999.56
$718.47
$3,419.60
($3,848,07)
TOTAL
.......,
2.70% .,,', " ' '$52;iO~J)5.
LITTLE CANADA
PATROL DEPUTIES
INVESTIGATION DEPUTIES
PROPERTY FLEET ASST
DARE DEPUTY
EQUIP&MAINT
TRAFFIC DEPUTY
CRIME PREV
RADIO CHARGE
ESTIMATED REVENUE
SUB TOTAL
~f"
(;,0
$532,851.01
$63.351.26
$10,633.81
$20.168.64
$53,281.04
$13,332.50
$10,788.22
$43,208,10
1$56,007.21 )
TOTAL
'~,2I2.0I
3.93%', ,',,' '.,$69.l,6Q'l;~i
NORTH OAKS
PATROL DEPUTIES
INVESTIGATION DEPUTIES
PROPERTY FLEET ASST
DARE DEPUTY
EQUIP&MAINT
TRAFFIC DEPUTY
CRIME PREV
RADIO CHARGE
ESTIMATED REVENUE
SUB TOTAL
~,o ~ $272,210.14
$,0> $15,929.21
$2,673.60
$8.054.05
$28,605.05
$6.204.01
$3,346.76
$10.864.36
1$25,478.17)
un,tO.x
TOTAL
3.30% i.".,.',.,,$322,409.2if
0412012000
$599,291 .18
$37.991.08
$5,049.66
$823.73
$959.87
$4,187.66
$1,081.94
$m.15
$3,772,09
1$3,815,16)
$50.828.02
$508,000.68
$59,754.27
$9,747.46
$19,916.30
$53,209.25
$14,269.38
$11,136,19
$44,636.42
($55,189,85)
$665,480,11
$259,159.85
$16,523.99
$2,695.49
$7,838.96
$28,566.50
$6,680.91
$3,608,02
$12,343.42
1$25,307.38)
$312.109.57
$579,894.30
$37,668.18
$4,989.79
$811.89
$907.02
$4,107,89
$1,130.83
$556.82
$3,661 ,99
1$3.572.75)
$50,261.44 .
$503,908.65
$63,900.73
$10,394.69
$18,819.62
$52,195,72
$15,115.21
$8,339.71
$46,896,53
1$46.066,29)
$673,504,57
$256,956.94
$14,665.92
$2,385.70
$7.407.32
$28,022.37
$6,937,67
$2,432.27
$10,763.27
1$26,362.24)
$303,209.23 e
PAGE 1
SHOREVIEW
% CHANGE EST COST 2000
. PATROL DEPUTIES
INVESTIGATION DEPUTIES
PROPERTY FLEET ASST
DARE DEPUTY
EQUIP&MAINT
TRAFFIC DEPUTY
CRIME PREV
RADIO CHARGE
ESTIMATED REVENUE
SUB TOTAL
if "11 $915.956.71
-'(1) $91,579.92
$15,372,13
$55,370,53
$94,896.13
$22,820.05
$21,168,61 '
$62,461.17
($105,488,37)
TOTAL
$1,1l"IOUG
VADNAIS HEIGHTS
..,..,'_..-.....-.,_..'..,.,.,.....,..',.,.,-.-.'.-,-.,.:..,'...-.'..,-".,..,....-.'.
2.87% ,~1;174;13ii~8t
PATROL DEPUTIES
INVESTIGATION DEPUTIES
PROPERTY FLEET ASST
DARE DEPUTY
EQUIP&MAINT
TRAFFIC DEPUTY
CRIME PREV
RADIO CHARGE
ESTIMATED REVENUE
SUB TOTAL
""I(
"1". $453,193.01
) .1"1 $59,199,22
$9,936.87
$27,832,98
$46,266,87
$11,780.32
$11,991.61
$40,376,24
($49,616.51)
TOTAL
_"'-n
WHITE BEAR TOWN
3.94% ,,', ,$610;'60;63
_TROL DEPUTIES
ESTlGA TION DEPUTIES
ROPERTY FLEET ASST
DARE DEPUTY
EQUIP&MAINT
TRAFFIC DEPUTY
CRIME PREV
RADIO CHARGE
ESTIMATED REVENUE
SUB TOTAL
,L"I'; ,
'f. $374,432.24
, ~~ $37,472.82
. $6,289.99
$22,890.34
$37,990.34
$9.320.90
$8,711.80
$25,557.96
($40,109,74)
TOTAL
SSIl,34UO
CONTRACT ESTIMATE
.--..'.........--..,.......,
3.73% "., '$48Z;556.36
3.53%$3,956,971;77
IJR
EST COST 2000
$872,391.25
$92,114.75
$15,026.29
$55.583.85
$94,768.27
$24,673.99
$22,802.84
$68,809.69
($104.806.74)
$1,141,344.18
$431,813.71
$55,961.10
$9,128.70
$26,326.12
$46,204.53
$12,592.88
$12,168.88
$41,802.93
($48,213.34)
$587,785.49
$356,828.94
$36,035.11
$5,878.26
$21,833.91
$37,939.15
$9,986.46
$8.942.51
$26,918.22
($39,171,28)
$465,191.28
$3,822,029.82
EST COST 1999
$865,089.28
$82,544.99
$13,427.54
$52,504.26
$92.963.13
$25,374.83
$15,504.33
$60,579.49
($108,397.57)
$1,099,590,19
$428,256.38
$57,191.49
$9,303.30
$24,876.49
$45,324.43
$13,221.29
$8,812.13
$41.972.64
($80,612,04)
$578,346.10
$353,908.94
$35,479.18
$5,771.37
$20,831.64
$37,216.49
$10,414.70
$6,339.20
$26.038.05
($40,919,68)
$454,879.90
$3,739,485.74
PAGE 2
:':':"'..,':'..':....,,',',':'..',.',.,:,....'.., ,','..'B.... 'U'D""G..E' 'T"""'E' ..Sriiir.T"'.E..'....:',P'.."'A....:'TR' " '.O..,'...U.,,:,"n...E' ',p.."uil.Es" :',', ",', ,",'.',":",' ,"., " ' " ",'...' ,',',',',:', ',"',', ,',', A
..,...'..',. '...'..,..','.....:.., ':,',,'.. ",.. ...,"':...,'..,,',,~'~y,J,ll;.,'...,':'...,..'.....,:,.............,..............',....,...,':."'..,'".... _
ESTIMATE ACCORDING TO ASSIGNMENT OF PATROL DEPUTIES
PROJECTED SALARY INCREASE
2,00%
SALARIEs
PATROL DEPUTIES
SERGEANTS
CLERK TYPISTS '"
#EMPLOYEES YEARLY SALARY
34 $51,661.77
2 $62,004.73
2 $30,204,88
1<I~"~1/~&
TOTAL SALARIES
SALARY INCREASE
OVERTIME PAY 8% SWORN ONLY
PERNFICA 9,3% SALARIES
WORKERS COMP SWORN
WORKERS COMP CIVILIAN
POLICE LIABILITY INSURANCE
HEALTH DENTAL LIFE INS
UNIFORM ALLOWANCE
OVERHEAD CHARGE
TRAINING
2,00%
$1.200.00
$500.00
$1,100.00
$5,040.00
$650.00
$9,820.83
TOTAL
$1,756,500.18
$124,009,46
$60,409.76
SI,94O,919.40
$38,818.39
$150,440.77
$194.496.50
$43,200.00
$1,000,00
$39,600.00
$191,520.00
$23.400.00
$373,191.60
$5,000.00
TOTALSA~SCHARGES
53,001,586.65
COST PER DEPUTY PER YEAR
;:-::::~,::: :::;:<:::,:;::;,::::~:::::::::::
.. . ".' ESfIMATED COSTBAS"!!:D6N'iiEPSH:E~S.:.tSS~(;NEPT6CIJ.'rn!1"".'
".-"
-....'..-.'.-.-...-.'-..-,.-...-......-..--.....
.......,..--.....-,...-.,..,..-...-.
..-.......-.-.....:.:-.-,:<.,.:....
CITY
PATROL DEPUTIEs
ASSIGNED
5.4098245
0.4520085
5.7433113
3.0834175
10.2291181
4.98m52
40950849
ARDEN HILLS
GEM LAKE
LITTLE CANADA
NORTH OAKS
SHOREVIEW
VADNAIS HEIGHTS
WHITE BEAR TOWNSHIP
S88.281.96 .
...-.;.,-.'..:-'.-.--:-...,.....-:.-...,-,-,.--:..,...,',
...-...---.-.-.--..-..........-.....
.... -',,'" ..,........
C:;"""':';_:""':_:_,_,_:_:,;,:,:,:_:_:::;:,:,:"""
..".. ",-'.-'.--'.',-,-,
EST COST
$477,589.91
$39,904.20
$507,030.78
$272,210.14
$903,046.60
$440,282.90
$361,522,12
34
TOTALS
0412012OOO
S3,001,586.6S
.
PAGE 3
e
.
e
04120I2OOO
SALARY
SALARY INCREASE
OVERTIME PAY 8% SALARY
PERA 9.3% SALARY
WORKMANS COMP INSURANCE
POLICE LIABILITY INSURANCElDEPUTY
HEALTH, DENTAL, LIFE INSURANCE
UNIFORM ALLOWANCElDEPUTY
OVERHEAD CHARGElDEPUTY
TOTAL ESTIMATE
NUMBER
1
EST COST
$49,541.05
$990.82
$4,042.55
$5,075.42
$1 ,200.00
$1,100.00
$5,040.00
$650.00
$9,820.83
COST TO CITIES
$49.541,05
$990,82
$4,042.55
$5,075.42
$1,200,00
$1,100,00
$5,040.00
$650.00
$9,820,83
$77,460.67
CITY
ARDEN HILLS
GEM LAKE
LITTLE CANADA
NORTH OAKS
SHOREVIEW
VADNAIS HEIGHTS
WHITE BEAR TOWNSHIP
TOTAL
577,460.67
AGREED FORMULA
INDEX
0.1666666666666667
o
0.3333333333333333
o
0.166666S666666667
0.16666666666666G7
0.16666666666666G7
16,67%
0,00%
33.33%
0.00%
16.67%
16.67%
16.67%
1
100.000/.
"1'
,1.11 slfl \1
'f "1,0 .1-
\'l-
era'
..\-",\Ol~
EST COST
$12,910.11
$0.00
$25,820.22
$0,00
$12,910,11
$12.910.11
$12,910.11
577,460.67
PAGE 4
........-..--...,-:-,-'-'.._...,.,-...-.-.....-.
....-.-.-.-..........
,::"...00.. '. '."G.. 'E:"T"': 'E"'S' :TlMA." '.." ,...'..:,,".."'TE..' .'..'.:..:"."0"'" ',' ":~"'INVE.."" ......,':.,' 'S...U..',' 'G' "..A"..'..'T' '.O....'..R.":S.... ,
B ' 'F'R.. , ,
:<......-::-.-.::-:.:,.,....":.::,-.:.,'-:---:-.-:::-,.,::::::::..-..-,-.,-:/...-:.::-..--..::.:-.,-.:..:-:.-..::::',..:::.-.,..(::-...::::::,.:,:::-:_,_,.:_.\:I::....:..,:,.:._-'"::._:::::_.._:_._...:.../.._,_:::...:::.:..::,'::,.,):.....:::::':':_''':''''___'__:::''
..."-,.....'....-....,....,.-.,.
,:;.c.:".,.:.,_,::.,.:,:,:-:.;_:.,:..::...::,_..::.,.:-::,':_:_'_'
.'-.....-......,......_.....,-,-_.,-,_..,-,......-.:..':.,....:
-......-...':-,.,,:-:.---.:.-.-,:.;.:.:..:.:.:.,:...
.. .......,.,....-...
SALARY
SALARY INCREASE
OVERTIME PAY 8% SALARY
PERA 9,3% SALARY
WORKMANS COMP INSURANCE
POLICE LIABILITY INSURANCElDEPUTY
HEALTH, DENTAL, LIFE INSURANCE
UNIFORM ALLOWANCElDEPUTY
OVERHEAD CHARGElDEPUTY
COMMUNICATIONS EQUIPMENT
LAW ENFORCEMENT EQUIPMENT
AUTOMOTIVE EQUIPMENT
TRAINING
TOTAL ESTIMATE
NUMBER
4
2.00%
4
4
4
4
4
4
4
,
.::t!US\:;>:}:::::::'::::,
:.:,'."/e
::.:::::.;-:::.;...:.:.:;.:-::>)::':<:';::::~
EST COST
$207,804.00
$4,156.08
$16,624.32
$19,325.77
$4,800.00
$4,400.00
$20,160,00
$2,800,00
$39.283.33
$1,400.00
$2,000,00
$0.00
$0.00
5322,553.50
CITY EVENTS INDEX EST COST
ARDEN HILLS 3830 15.50% $50,007.28
GEM LAKE 384 1.55% $5,013.78
LITTLE CANADA 4852 19,64% $63,351.26
NORTH OAKS 1220 4.94% $15,929.21
SHOREVIEW 7014 28.39% $91,579.92
VADNAIS HEIGHTS 4534 18,35% $59,199.22
WHITE BEAR TOWNSHIP 2870 11.62% $37,472.82
.
TOTAL 100.00-;. 5322,553.50
24704
0412012OOO
.
PAGE 5
--
SALARY
SALARY INCREASE
OVERTIME PAY 3% SALARY
PERA5.18 % SAlARY
FICA 7.65 % SALARY
WORKMANS COMP INSURANCE
HEALTH, DENTAL, LIFE INSURANCE/CIVILIAN
OVERHEAD-CHARGElEMPLOYEE '
NUMBER
1
EST COST
$32,782.00
$655,64
$983,46
$1,783.01
$2,633.21
$500,00
$4,984.00
$9,820.83
TOTAL ESTIMATE
554,142.16
.
0412012OOO
PAGE 6
...-,...,..........'....-..'....-.-'....-.......
..:'-.,.:.._.-:-:.;.;.,.;...-.-.:..........
:-~::::,:'.-.:::::::::::::::::':::::::;:;:::;:::;:;:::;:;;:::;
...'B..'..UD""."""""G"'."ET'ES, '..', 'TIMA..'" '," ..'.. "TE'" "."'..~O"'.R...'.".D..'..ARE'."'.."",',".".D""'.'"E''' "'P'.'UT'" '...,.y,""'.'.,.
... .....-. . ...- -,' . x\:. .. _.' .'_'_ ..._.... ....d
-:::::::':',:,':':,:::::::::,:::,(::;:(::):;':;:,:::::(,::
,,", '.
:}::::::::;:::(':}:,::}:,,::,:,,:,:;::-
:,:,::,.:":,;:':::::':'::':"":'::,,:;.:,,,:,:
....-...-..-..,-.-,.-...-'-.....,..-.-...-..-.
-..-...-,............-,.
.....,-:..-..:...:-:-:-:-..,.....-.::,.:,::,.:,
...-...,.-.,.,.._,...._...,._.....-,..-,._-.--'.......-.-.'.-.-.'.'.
....,........-......-.-.-.-..,......-.,
.-'..-............._.:-,':.:-:-:.:'.-..-.-,-..,.,.-.-.;.;.,....
SALARY
SALARY INCREASE
OVERTIME PAY 8% SALARY
PERA 9.3% SALARY
WORKMANS COMP INSURANCE
POLICE LIABILITY INSURANCElDEPUTY
HEALTH, DENTAL, LIFE INSURANCE
UNIFORM ALLOWANCElDEPUTY
OVERHEAD CHARGElDEPUTY
TRAINING & EQUIPMENT
NUMBER
2
EST COST
$99,710,00
$1,994.20
$8,136.34
$10,215.17
$2,400.00
$2,200.00
$10,080,00
$1,300,00
$19.641.66
$0.00
TOTAL COST
5155,677.37
CITY POPULATION INDEX EST COST
ARDEN HILLS 9737 13.10% $20,401,21
GEM LAKE 458 0.62% $959.61
LITTLE CANADA 9626 12.96% $20,168.64
NORTH OAKS 3844 5,17% $8,054.05
SHOREVIEW 26427 35.57% $55,370,53
VADNAIS HEIGHTS 13284 17.68% $27.832,98
WHITE BEAR TOWNSHIP 10925 14.70% $22,890,34
TOTAL 74301 100.00% 5155,677.37 e
e
04/20/2000
PAGE 7
.
""-'.",-,.":".,..,,.
.......,.....,.....'.,'.':iQPll>1\fE;NT.~'.,~NA:NC)!j...lt$~~;;\..'
::':'::;:;:;:;:::::;:;:;:::::
.'-------.---.-.-.,",..-....
........... ..
..--.......---......
.............-.......,
..-.-....'--,--.,'-.....
..-.-.....-...........,.._......,.,.,.,..
:::,:.:-:_:.:.:_,.,.:.,..:,..:.:.,...:.:n
SEVEN CITIES ESTCOST
AUTOMOTIVE OPERATING EXPENSE
AUTOMOTIVE REPAIRS
AUTOMOTIVE EQUIPMENT (SQUAD REPL $22,500,00
AUTOMOTIVE INSURANCE
RADIO COMM (MDT CJIS ACCESSISQUAD) $360.00
COMMUNICATIONS EQUIPMENT(RADIO,MDT}
LAW ENFORCE EQUIP(L1GHTBARS, ETC)
TREPHONE CELLULAR SERVlIT------- $1000lMd(12MOS\
TOTAL
#DEP'S
#SQUADS
17
COST
$50,000.00
$95,000,00
$135,000,00
$17,300,00
$6,120,00
$0.00
$0.00
$12,000,00
5315,420.00
COSTIDEP
:,.:.,.:.:-,::-:.,.:::,:-:-'-..'.-'
::'::::,'::::,:;,:::::::::,;:::::::;:,:-;-:-'.-'"
e
.
ARDEN HILLS
GEM LAKE
LITTLE CANADA
NORTH OAKS
SHOREVlEW
VADNAIS HGTS
WHITE BEAR TWP
TOTAL
04120/2000
6
17
13
10
5.4098245
0.4520085
5.7433113
3.0834175
10.2291181
4,9872352
4.0950849
$50,187.26
$4,193,31
$53,281.04
$28,605.05
$94,896.13
$46,266.87
$37,990.34
34
5315,420.00
PAGE 8
........... ......,. ..........
I~JillP<i~i~S~mtf!.]~1l~1jj'J!W!g.~
SAlARY 1
SALARY INCREASE
OVER'TIME PAY 8% SALARY
PERA9.3% SALARY
WORKMANS COMP INSURANCElDEP
POLICE LIABILITY INSURANCElDEP
HEALTH, OENTAL, LIFE INSURANCElDEP
UNIFORM ALLOWANCElDEP
OVERHEAD CHARGElDEP
EQUIPMENT
TOTAL ESTIMATE
!fP:@~~~wt{:fql{1~1l~rn\\$~ql\\t4q:f:tq!A!:i1!P!!!'@)t)
SHARE
15.7384%
1.3067%
17.4288%
8.1102%
29.8314%
15.3998%
12.1847%
ARDEN HILLS
GEM LAKE
LITTLE CANADA
NORTH OAKS
SHOREVIEW
VADNAIS HEIGHTS
WHITE BEAR TOWNSHIP
TOTALS
loo.0000ltf.
04/201200O
,::,::::::,:,:,:::,:::,:::,:;,;:".:.:,:.
:;,;,;.:.:.:,:.;.;".:.,.;.;.:...;,;.;.;,;.
".. .""".,.. ....,
;'...'.'...,..,.,......."...,.........
--.--,....,..,...,..,.--...""'.
....--....'."--.'.'...'.--.'..,.'.--'--'.
.,..........................
.'.--.----".'...'.--'.--....'..'--..
.--..--....--,.--,..,--"..,.,."..,.
...............,....,.,...,..".."..".
.....----,...,.--,...
.".".. .. ,., ...,.".". .
............................"........'....
COST
$12,039.40
$999,56
$13,332,50
$6,204,01
$22,820,05
$11,780.32
$9,320,90
576,496.74
.,.":-:,'..:,,.;
..,..,.",.,,'--.,'...',".,.....
....',.,...,.,.. ",....,..., ,',',',', '.', ,.....,..
",.,..--"..,--,.,--.'..,....
EsTcosY"
$48,887.00
$977.74
$3,910.96
$4,910.21
$1,200.00
$1,100.00
$5,040.00
$650.00
$9,820.83
$0.00
576,496.74
.,:.,:,:"::,:",.::,;.,,,.,,:.,.;
,"',".:"'....','.',',;.:
..',',.,'......,..','....,...,.....;
......................,
......,...,."........
,.,...."..,-',..,.,."..
';":-:,:::.:.:,:,:.:,:.-.;,:.::".,:
..'.....:....',.:.,':':.,.":';.:.:':',..
,',',",',""",',"",""
..,......,...,..,.,.".,."........,... .......
..,.,.,.,...,..'w.'.w;'.';''''
.....'...'.....'.......'.'.'.".'........w.....
',.,.'.
..--....
'.':':':':"':':':':"""",,"'.','.'."
',',''',',''''.','.','",''
"...'.,...:.:...."."....
....:.:.:.,..,.,.,..,.
e
.
PAGE 9
.
e
.
SALARY
SALARY INCREASE
OVERTIME PAY 8% SALARY
PERA 9.3% SALARY
WORKMANS COMP INSURANCE SWORN
HEALTH, DENTAL, LIFE INSURANCE/CIVILIAN
UNIFORM ALLOWANCElDEPUTY
OVERHEAD CHARGE
$41,097.00
$821.94
$3,353.52
$4,210.34
$1,200.00
$5,040.00
$650,00
$9,820,83
$0,00
$66, 193.63
$33,096.81
$33,096.81
TOTAL ESTIMATE
TOTAL
50% POPULATION
50% EVENTS
ESTIMATE BASED ON POPULATlON(5O%) AND EVENTS (50%)
CITY POPULATION EVENTS $ FOR POP. $ FOR EVENTS
ARDEN HILLS 9737 3830 $4,337,27 $5,131.18
GEM LAKE 458 384 $204.01 $514.46
LITTLE CANADA 9626 4852 $4,287.83 $6,500.39
NORTH OAKS 3844 1220 $1,712.28 $1,634.48
SHOREVIEW 26427 7014 $11,771.71 $9,396.90
VADNAIS HEIGHT 13284 4834 $5,917.26 $6,074,36
WHITE BEAR TW 10925 2870 $4,866.46 $3,845.04
TOTALS
$9,468,46
$718.47
$10,768.22
$3,346.76
$21,168.61
$11,991.61
$8.711.50
TOTALS
74301
$33,096.81
$33,096.81
$66,193,63
24704
04/20J2000
PAGE 10
. .".ntWG-E":ES'I'lMA1'EF():RR1\DJQSERVICE..,'
SALARIES
NUMBERSALARYIEMP
RADIO DISPATCHERS"
RADIO DISPATCHERS I
TRAINING COORDINATORS
SATURDAY, SUNDAY NIGHT DIFFERENTiAl
TEMPORARY SALARIES
TOTALS
_SALARY INCREASE ' _, ____
OVERTIME PAYMENT 3% SALARY
PERA 5.18% SALARIES
FICA 7.65% SALARIES
HEALTH,DENTAL,LIFE INSURANCE
TOTAL PERSONNEL COSTS
OTHERSER~CE,CHARGESANDSUPPLIES
SEE SEPERATE PAGE
TOTAL ESTIMATE FOR RADIO SER~CE
LESS: REVENUE FROM 911 ENHANCEO
USERS TOTAL COST ESTIMATE
PRO RATED BETWEEN CITIES AND COUNTY
SHERIFF'S USE
RADIO USERS
04120I2OOO
5
19
2
$45,771.00
$38,691,00
$45,m,OO
26
S130,239.oo
2.00%
5.18%
7.65%
$5,011,00
0.42307692307692
0.57692307692308
TOTAL
, "-',-",-'''''''''''''''-'-
.:.:.:..':.:.:._-.._..._......._.-.-.._--_.........
. ..-.--.-...-...-....-..-.--..-:,-..."
',",-,', .,....,...........
:::::::,.,:,':::::e::::::::,::::,:::>_.;:_,_.;:_(::_:_._:,:_:,:_,_:':_:::::_:_:_:_;_:.:.:'::_';
:'-'-'::::':':-,,:.:-:::::=:>::':':'=::.:':::(:.:.:':::::':'::;';::';:;-:-::;:::,:;:,:;:;:::-,-
...-........ ........._...-.-.._..-.--,_._.....
...
...... ":-:
TOTAL SAL
$228,855,00
$735,129.00
$91,554.00
$30,000.00
$0,00
Sl,085,538.oo
$21,710.76
$32,317,45
$59,029.53
$87,176.82
$130,286.00
SI,416,058.57
S139,096.oo
51,555,154.57
(SI14,ooO,oo)
Sl,441,154.57
e
TOTAL COSTS
$609,719.24
$831,435.33
$1,44J,I54.57
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PAGE 11
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OTHER SERVICES; CHARGES & SUPPLIES
DESCRIPTION
co SHARE
USERS SHARE
DATA PROCESSING
POSTAGE
RADIO COMM SERVICE(SPPD CAD MANAGER)
TELEPHONE LONG DISTANCE (18% OF PATROL EMP'S)
TELEPHONE LOCAL
PRINTING & STATIONARY ,-----,
GAS (BASED ON 6% OF PATROL STATION)
ELECTRICITY (BASED ON 6% OF PATROL STATION)
WATER (BASED ON 6% OF PATROL STATION)
BUILD&STRUCT REPAIR(6% OF PATROL STATION)
EQUIP&MACHINERY REPAIR
PAINTlNG&DECORATING
SOFTWARE MAINT (MDT & CAD)
RUBBISH REMOVAL (6% OF PATROL STATION)
AUTO&TRUCK OPERATING
AUTO&TRUCK REPAIRS
OFFICE SUPPLIES
CUSTODIAL SUPPLIES
BUILDING & MATERIALS SUPPLIES
EQUIPMENT REPLACEMENT (CHAIRS)
FIRE INSURANCE
OFFICE SPACE TOWER
WATER SOFTNER SUPPLIES
CONFERENCE & SEMINAR EXPENSE
TOTAL SUPPLIES
$0,00
$0.00
$31,667.00
$0.00
$0.00
$0.00
$600.00
$1,000.00
$100.00
$1 ,700.00
$24,168.00
$118.00
$31,773.00
$120.00
$626.00
$2,000.00
$0.00
$150.00
$150,00
$0,00
$321.00
$960.00
$0,00
$0,00
595,452.00
$3,780.00
$80.00
$0,00
$130.00
$75,000.00
$1~75O;00 ---
$0.00
$0.00
$0.00
$0,00
$:39,835.00
$0.00
$0.00
$0.00
$0.00
$0.00
$2,500.00
$0.00
$0.00
$5,000.00
$0.00
$0.00
$41.00
$11,000,00
5139,096.00
0412012000
PAGE 12
SEVEN CONTRACT CITIES CALLS
CALLS INDEX EST COST
ARDEN HILLS 3830 4,10% $34,106,97
GEM LAKE 384 0.41% $3.419.60
LITTLE CANADA 4852 5.20% $43,208.10
NORTH OAKS 1220 1.31% $10,864.36
SHOREVIEW 7014 7.51% $62,461.17
VADNAIS HEIGHTS 4534 4.86% $40,376.24
WHITE BEAR TOWNSHIP 2870 3.07% $25,557.96
-------...-------- TOTAL CONTRACT CItiES 24704 26.46% 5219,994.41
OTHER AGENCIES
MOUNDSVIEW 7217 7.73% $64,268.93
NEW BRIGHTON 10920 11.70% $97,244.94
ROSEVILLE 20227 21.66% $160,125,77
LAUDERDALElFALCON HEIGHTS - ST ANTHONY 2709 2.90% $24,124,23
MAPLEWOOD 22122 23.69% $197,001.15
NORTH' ST. PAUL 5466 5.85% $48,675.90
TOTAL CALLS HANDLED 93365 7J.S441J. 5831,435.33
.
.
0412OJ2OOO
PAGE 13
.
385
122
48
298
DEPARTMENT PERSONNEL TOTAL
PATROL DIVISION TOTAL PERSONNEL
CONTRACT CITIES PERSONNEL
TOTAL SWORN PERSONNEL
f4tRQt~tl);!!yt$QJl;X$Yffl:jR'!l"""""""",."."
",'.'" " SHARE (jFSALARlES
DIVISION COMMANDER
LIEUTENANTS
SERGEANTS
COMMUNITY NOTIFICATlON'DEP ,-- -, ---,
TOTAL SALARIES
SALARY INCREASE
PRO RATA SHARE (%OF DIV SWORN)
NUMBER
1
2
4
;
YEAR SALARY
$96,992.00
$82,847.00
$75,873.00
$0:00----
$11,323.56
39.34%
$227,213.73
TOTAL SUPERVISORY SUPPORT
A!1~!$t;R4't~P~~N't~lj$Ptf9RTnn
SHARE OF SALARIES
DIRECTOR OF ADMINISTRATION
ACCOUNT CLERK II
CLERK TYPIST III
ADMINISTRATIVE SECRETARY II
SALARY INCREASE
NUMBER
1
1
1
1
SALARY
$70,146.00
$43,012.00
$45,042.00
$49,751.00
TOTAL SALARIES
.
PRO RATA SHARE
12.47%
$25,926.36
(% TOTAL DEPT)
TOTAL CENTRAL SUPPORT
APM!J'i!$~ri(iN, ~INiNGsiJ.j>t(jR1:' ,;
.-.-".."."-."..........---.----.
.-.-.-.....,......,........................................
.. .'. ..... ...
SHARE OF SALARIES
DEPUTY SHERIFF'S
SALARY INCREASE
OVERTIME PAY 8% SALARY
SALARY
62766
NUMBER
3
2,00%
8,00%
TOTAL
PRO RATA SHARE
(% OF DEPT SWORN)
15.10%
S31,323.18
TOTAL TRAINING SUPPORT
.
.04120I2OOO
TOTAL
$96,992.00
$165,694.00
$303,492.00
$O.lXJ---- "
$566,178.00
$577,501.56
$227,213.73
TOTAL
$70,146.00
$43,012.00
$45,042,00
$49,751.00
$4,159.02
$207,951.00
$25,926,36
TOTALS
$188,298.00
$3,765.96
$15,365.12
$107,429,08
$31,323.18
PAGE 14
~X;kBL6~~~~~lmisEim~lsl~lmllslll~llJs
TELEPHONE
PRINTING &STATlONARY
FIRE & EXTENDED INS COV
GAS
ELECTRICITY
WATER
BUILDING & STRUCTURE REPAIR
EQUIPMENT & MACHINERY REPAIR
GROUNDS REPAIRS
EQUIPMENT RENTAL
PAINTING &IJEcol'lAfING
LAUNDRY & SANITATION SERVICE
RUBBISH REMOVAL
ASSESSMENTS
MIRCROFILM PROCESSING
INVESTIGATION FEES
OFFICE SUPPLIES
CUSTODIAL SUPPLIES
IDENTIFICATION SUPPLIES
FIRST AID SUPPLIES
HARDWARE SUPPLIES
BUILDING & MATL SUPPLIES
EQUIPMENT REPAIRS - PARTS & SUPPLIES
TOTAL
CONTRACT CITIES SHARE
(% OF PATROL PERSONNEL)
ADMINISTRATION DIVISION
LAW ENFORCEMENT SUPPLIES
FIREARMS SUPPLIES
CONTRACT CITIES SHARE
TOTAL OTHER SERVICES/CHARGES 01\ SUPPLIES
04/201200O
TOTAL
.,...,.....,.,.....,.,..,-,.-".,.."...
.-.........-..,..-.........-...-.-.-..--.,........
.'...-.....,....,..,..-.,...
.-.-..,-.-......,'..,..-...._._.._._..,.....
....."...-.,...-----.
......-.-.-..-.'............
"-"-'-'.".'."-'."----.,:,-,:.,-,--'-:---.:.:,---.:.--'.---.:..:...'..,-,....-...
.--..-----,. .........................--
....... ..-.-........'....-...-----..-.,....
.._...._--..--...-.--.---_......-...-.
..........................
.. ....,..,--,.......---.--..."
. ..".' ....-..-.-...--.--.-.w....-
$57,000.00
$9,500,00 '
$4,700.00
$8,225.00
$26,142.00
$2,200.00
$15,000.00
$60,000.00
$3,000.00
$0.00
$700.00
$1,500,00
$1,600.00
$600.00
$6,300.00
$18,000.00
$23,000.00
$3,725.00
$10,000.00
$17,360.00
$4,000,00
$1,500.00
$3,270.00
5277,322.00
5109,110.30
$22,000.00
$30,000,00
S52IOOO.OO
57,852.35
$116,962.64
.,.........---,.--....
...",.,'...',.'.','-
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PAGE 15
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PERSONNEL
AFFIRMATIVE ACTION
EXECUTIVE DIRECTOR
RISK MANAGEMENT
BUDGET & ACCOUNTING
TAXlRECIREVENUE
BUILDING USE CHARGE
STATE AUDITOR SERVICES
OTHER EXPENDITURES
TOTAL FOR INDIRECT COSTS
$25,217.00
$3,365.00
$15,566.00
$6,372.00
$14,787.00
$676,00
$0.00
$0.00
$2.746.00
$68,729,OIl.___
$1 ,022.00
$165,00
$15,566,00
$314,00
$1,167.00
, $79.00
$0.00
$0.00
$2,746.00
$21,059.00__
$24,195.00
$3,200,00
$0.00
$6,058.00
$13,620,00
$597,00
$0.00
$2,000.00
$0.00
$49,670.00
SEVERANCE PAY PER EMPLOYEE
$423.00
$20,304.00
TOTAL ESTIMATED OVERHEAD COSTS
$471,399.91
OVERHEAD COST PER EMPLOYEE(48 EMPLOYEES)
59,820.83
0412012lXlO
PAGE 16
..;':'.';..'..;.:'..,.:...;.,'..;.:..',.:......
.,.--.".,.."."....
........'.'............,..',...,..,.
<:;;, ""O"."""'A"""-:"'ES"..'....TIMA:"',.. ""<",..,""',...."..:.RE:"""""",..,""""'; '..',,','
'T TL'" 'TED VENUE"
........... ,. , .. "'.' , "" '. "" ""'.., '" ..'
....,,,,,,..,. '"',, ,"--..,', ,,','," " "" '" ,.., -- , '" ',", --
..'...'.'.w..,......', ','" ,', ,'." ",',',', ,""'" '" ,',', ',', ",',',,' ,'.', ',.,", ,',', ,', ','
....--------, ., . ,', ,-- ," ',' , '. ',' '," "., "
..--"..,.--. ,. ,,', ',' ,',', .,,", --, ---- ",', " ,"
....,......, ,. , " " , . " . "" "" .., ".
:':':':':"':':':';';':"-:';':"''''.-:';':-:';':-:'.':'.'"'-:':"':-:';';';"';':':"',':','.""':':':-.':...':'":':,c':':':,',:...,.....'..':.'.'.'...'.',..'.'..,.,.....,.....-:.:';.:':.:':';,;.:';.;.:.:.;.,.;.','.'.','.'.'.'.'.'.'.-,'.'.;,'.'.".:
ARDEN HillS
GEM LAKE
LITTLE CANADA
NORTH OAKS
SHOREVIEW
VADNAIS HEIGHTS
WHITE BEAR TOWNSHIP
$52,005.28
$3,848.07
$56,007.21
$25,478.17
$105,488.37
$49,616.51
$40,109.74
TOTAL REVENUE
$332,553.36
04/20/2000
,. :.;.....;.;..,'..'..........
;:':::,:,:,:,::::t:':,:::::::;:';;;;:,:;:;::::,:;:=:,:,::::':..'....
..,.".,"','..'..,..".".....,."'.,,
.'--......... .,.,...""--"--..,.,.--"',,...
.........'..'...'.'.'.'.'.........w,.,.,......
----.....,.......,'.."..',,',',.,.,'.-".....','.....'.'.','.'....."..'..,.,.,.,.....
.... .......... ...-- .....'.....'.'.w
,......'.
::::!:):::::::i:::::!::::::.:i!ji.;i:i.~.' ,
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PAGE 17
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SCHOOL DISTRICTS DARE LEVY
MOUNDS VIEW SCHOOL DISTRICT 621
ROSEVlllE SCHOOL DISTRICT 623
WHITE BEAR LAKE SCHOOL DISTRICT 624
$42,060.00
$12,658.50
$7,904,50
TOTAL
$62,613.00
DISTRIBUTION BASED ON POPULATION
,,,,CITY
. ,POPULATIQ!'L,
INDEX
REVENUE lESS WBl REVENUE
TOTAL
74301
100.000/.
$62,623.00
$8,206.62
$259.04
$8,113.07
$2,174.11
$22,273.43
$7,513.23
$6,179,01
ACT1JAI.""",",
$54,718.50
ARDEN HillS
GEM LAKE
LITTLE CANADA
NORTH OAKS
SHOREVIEW
VADNAIS HEIGHTS
WHITE BEAR TOWNSHIP
9737
458
9626
3844
26427
13284
10925
13.10%
0,62%
12.96%
5,17%
35.57%
17.88%
14.70%
$8,206.62
$386.02
$8,113.07
$3,239.83
$22,273.43
$11,196,13
$9,207,90
DARE REVENUE FROM 4 WHITE BEAR LAKE SCHOOL DISTRICT CITIES
REVENUE ADDED $7,904.50 POPULATION CITY SHARE REVEN AMOUNT
GEM LAKE 458 1,61% $126,98
. NORTH OAKS 3844 13.48% $1,065,73
VADNAIS HEIGHTS 13284 <\6,59% $3,682,91
WHITE BEAR TOWNSHIP 10925 38.32% $3,028.89
28511 100,00% $7,904,50
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04120I2OOO
PAGE 18
',',:,',':-:-:-" :-:-',.. "S'T' 'A' 'TE' 'A' 'I'D' "FO"..R' "P' 'O'L' "I'C'E......'.O"" f'J!lC"E'R"'P"'E"'N"SI'ON" ,,' ,
...,..,-,..,......,......-......-.-............-......-.-.-.-.-..... .-....,. ,. -" ., . --' -....-. .... ..... ...-..... "',',-' ,",' .-.....- ," -'-'-' -- ,',. -' ,"-,,"---"
._..'_...,..._...........__.___._._____.._._............ ,".. ',':' .,. ....:.. .... ,-c., .. _' ,.,. ._.._.... __,' .0.. .....' .. ',' __,__ . .,..' .'_'. .... ._", .,_ . ,"",",","_"
...................................... ... ".. "". , ... ... ... ... ..... .... ... ....
,-,-,-:,;",:-,-,-:-,-",,;-,-:-:-,-:-:;:,:-,;:-:;,:;.:.;,:,:.:,:::,:".....,.,.;;:..._.::,...::......;:_.....;:,..-.....-,:::,....:_..._'..._..,..'_,__:.:::,:,...'_.:,:::_:...:_..:......_:.,.:::::.,...:.,::::_.:..;:.._..._..':"'_":_"_'::':;"""""":'_'.':':"__:;'._".:_..,_'._,_..,_;...:_,;:.....:':;:._,_':..'.'..::::c._:.-.-:-.-c-....:'...-:-.-;.:.,-:':';-.':':':':.:.:,:
......,.....-...."...,-......"...,.".,..,...-.-.
.-.........................-.-.-..---....-,..,.,.,. ,
........_......-...-.-.---.,..-.-...,..--'..".......
...,...--....--....--..........................-.-..
,.,',.,".'.'.<..'..",.'...,.e
ESTIMATE PER SWORN OFFICER
54,935.00
45 SWORN OFFICERS PAID FOR BY CITIES
$=,083.00
CITIES BREAKDOWN BASED ON PAYMENT PERCENTAGES AS FOLLOWS
NUMBER OF DEPUTIES PAID FOR BY CITIES
INVESTIGATORS BY EVENTS FORMULA
DARE BY POPULATION PERCENTAGES
TRAFFIC DEPUTY BY PERCENTAGE OF TOTAL CONTRACT
RICE ST CORRIDOR DEPUTY
------- --.--
PATROL 36 SWORN DEPUTIES X $4,935.ooIDEP /34 DEPUTIES - S5,225.29IDEPUTY
ARDEN HILLS
GEM LAKE
LITTLE CANADA
NORTH OAKS
SHOREVIEW
VADNAIS HEIGHTS
WHITE BEAR TOWNSHIP
ESTIMATED COST BASED ON DEP SHERIFFS ASSIGNED TO CITIES
REBA TEIDEPUTY
PATROL DEPUTIES
ASSIGNED
5.4098245
0.4520085
5.7433113
3,0834175
10.2291181
4.9872352
4.0950849
S5,225.29
CITY
$28,267.90
$2,361.88
$30,010.47
$16,111.75
$53,450,11
$26,059.75
$21 ,398.Q1
TOTALS
34
SI77,659.86
ESTIMATED COST TO CITIES BASED ON EVENTS INVESTIGATED
4 INVESTIGATORS X $4,834.00 - S19,740.oo
CITY EVENTS INDEX REBATE
ARDEN HillS 3830 15,50% $3,060.40
GEM LAKE 384 1.55% $306.84
LITTLE CANADA 4852 19.64% $3,877.04
NORTH OAKS 1220 4.94% $974.85
SHOREVIEW 7014 28,39% $5,604,61
VADNAIS HEIGHTS 4534 18.35% $3,622,94
WHITE BEAR TOWNSHIP 2870 11,62% $2,293.30
TOTAL 24704 100.00% SI9,740.oo
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04/20/2000
PAGE1S
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ESTIMATED REBATE BASED ON POPULATION
CITY
POPULATION
ARDEN HILLS
GEM LAKE
LITTLE CANADA
NORTH OAKS
SHOREVIEW
VADNAIS HEIGHTS
WHITE BEAR TOWNSHIP
9737
458
9626
3844
'..____'_.__~2L._"
13284
10925
TOTAL
74301
INDEX
13.10%
0.62%
12.96%
5.17%
" ,.,__,.35.57.%~
17.88%
14.70%
100.00-/.
REBATE
$1,293.44
$60,84
$1,278.70
$510,63
_,$3,51D.5L_
$1,764.62
$1,451.26
$9,870.00
STATE AID PENSION
ESTIMATED REBATE BASED ON TRAme DEP FORMULA
SHARE
ARDEN HILLS
GEM LAKE
LITTLE CANADA
NORTH OAKS
SHOREVIEW
VADNAIS HEIGHTS '
WHITE BEAR TOWNSHIP
15.7384%
1,3067%
17.4288%
8.1102%
29,6314%
15.3998%
12,1847%
REBATE
$776.69
$64.48
$860.11
$400,24
$1,472.18
$759,98
$601,32
TOTALS
100.??oo%
54,935.00
ESTIMATED REBATE BASED ON RICE ST CORRIDOR DEP FORMULA
SHARE REBATE
ARDEN HILLS
GEM LAKE
LITTLE CANADA
NORTH OAKS
SHOREVIEW
VADNAIS HEIGHTS
WHITE BEAR TOWNSHIP
16,6667%
0,??oo%
33,3333%
0.??oo%
16,6667%
16.6667%
16,6667%
$822.50
$0,00
$1,645.00
$0.00
$822,50
$822.50
$822.50
TOTALS
100.??oo--;.
$4,935.00
04/20/2000
PAGE 20
, " "'.', .'.'~l.UMll:P}lEytNi'I()N/C~tJ\1E ANALYSlSPtj>>lP:lW .,.
81' ATE AID FOR POLICE OFFlCEli. PENSION ' , , , S4,9JS.ooPER DEPUTY
:::,C';':"':':':"':':"':';':':';_'_":':':_"':::::"_
:.,."".;.;.;.:.:.,.:.:.;.:.;.:.;.:.,,:.:.:.:.,.....
.','..,'."'.,'.,.,..'.e
ESTIMATE BASED ON POPULA TlON(50'Io) AND EVENTS (50'10)
CITY POPULATION EVENTS $ FOR POP. $ FOR EVENTS TOTALS
ARDEN HILLS 9737 3830 $323,36 $382,55 $705,91
GEM LAKE 458 384 $15.21 $38.35 $53.58
LITTLE CANADA ,9626,--,. 4852 $3Hl.67,-, . $484,63 ,- , $804.31
NORTH OAKS 3844 1220 $127.66 $121.86 $249,51
SHOREVIEW 26427 7014 $8n.63 $700.58 $1,578.20
VADNAIS HEIGHT 13284 4534 $441.16 $452.87 $894.02
WHITE BEAR TW 10925 2870 $362.81 $286,66 $649,48
TOTALS 74301 24704 $2,467.50 $2,467.50 $4,935.00
..i.',"....'.RE;YENtiiti<RQM,.sALES.9F"(JSEl)sQtJAfrcA~<'
....'._....._...._..._._"................'.-..-.-.'.---..
...-...-.-.....--.-.--.,.--.....-...........-....
......,.,................................,.......,.....
........."............,-,,, .
.-......--..-.---.,-....-.....
...........................
-,....--......---,..-,.,.
....-..-..--...--..-..-.-..
..................
...,...-.--,.--.,.,-,.,.
.--.-.-----.---------..
.....................
....-,-----.,--,.,.
.-...-.-.-....-.-,-,..-...
ESTIMATED SALE PRICE BASED ON PREVIOUS YEARS
55,200.00
SEVEN CONTRACT CITIES
# OF SQUADS
6
$31,200.00
PER DEPUTY
BASED ON #OF DEP'S
34
$917.65
.
ARDEN HILLS
GEM LAKE
LITTLE CANADA
NORTH OAKS
SHOREVIEW
VADNAIS HGTS
WHITE BEAR TWP
5.4098245
0.4520085
5.7433113
3,0834175
10.2291181
4.9872352
4,0950849
$4,964,31
$414,78
$5,270.33
$2,829.49
$9,386,72
$4,576.52
$3,757,84
TOTAL
34
531,200.00
WORKERS COMP
PROPERTY & CASUALTY
TOTAL
REFUND BASED ON PATROL DEPUTIES ONLY
12000
12560
24560
ARDEN HILLS
GEM LAKE
LITTLE CANADA
NORTH OAKS
SHOREVIEW
VADNAIS HEIGHTS
WHITE BEAR TOWN
TOTALS
5,4098245
0.4520085
5.7433113
3.0834175
10.2291181
4.9872352
4.0950849
34
0,1591
0,0133
0,1689
0.0907
0.3009
0.1467
0,1204
1
REFUND
$3,907.50
$326,65
$4,148,18
$2,227,59
$7,390.10
$3,602.95
$2,957.02
$24,560.00
.
04/201200O
PAGE 21
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
July 13,2000
TO:
Joe Lynch, City Administrator
Terrance Post, City Aceountant@
2001 Budget - General Fund Impact of Various New Levy Change Seenarios
FROM:
SUBJECT:
Backl!round
Ad valorem property taxes levied by the City of Arden Hills are used primarily to fund the
operations of the General Fund. The City has historically (since 1994) utilized a smaller portion
($183,750 or 9.3 % in 2000) of the levy to fund operating transfers to Capital Funds including
Capital Equipment, Fire Equipment and Municipal Land & Building funds. The purpose of these
Capital Fund transfers has been to anticipate future capital expenditure needs, avoid expenditure
spikes and avoid debt issuance with a "pay as you go" financing philosophy. As the City Council
deliberates on various net levy change options for payable 2001, the continuation ofthe operating
transfer for future capital outlay policy should either be reaffirmed or reevaluated.
Issue
The Arden Hills City Council has challenged staff to develop a preliminary 2001 budget that
results in a zero (0) dollar increase over the 2000 net levy of$I,975,700. Related to this
requirement was a request to prioritize spending options above the zero level that could result in a
maximum increase of three (3%) percent or $59,271.
2001 Baseline
The first step in this exercise is to develop a 2001 baseline General Fund budget. Specifically, the
adopted 2000 budget will be rolled forward with obvious changes (i.e. no elections scheduled in
2001) in both revenue and expenditures reflected into a baseline.
1. General Fund Revenue
A. Adopted 2000 Total
$2,927,090
B. Adjustments
I.
Assume State Aids (LGA, NACA,
MSA Maintenance) increase 2.5% from
$180,190 to $184,695.
4,505
2.
Assume additional water tower antenna
rentals from Sprint for 12 months ($12,000)
and Voicestream for 6 months ($6,000)
18,000
3. Reflect additional park facility rentals from e
Bethel for rinks and women's softball 1,200
4. Reduced sale of equipment proceeds based
upon scheduled 2001 capital equipment
replacements ($25,000 in 2000 vs $10,000
in 2001 (2 dumps $7,000; Groundsmaster and
sweeper $3,000) <15,000>
5. Reduced operating transfers in for Fire
Equipment Capital (from $24,400 in 2000
to $15,000 in 2001) <9,400>
6. Assume 2001 business license revenue compares
with 1999 ($15,000) although 2000 evaluation not
yet completed. -0-
C. Net Adjustments <$1.895>
Comment: 2001 non-property tax revenue is expected to
remain flat.
D. 2001 Baseline Revenue $2.925.195
II. General Fund Expenditures e
A. Adopted 2000 Total $2,927,090
B. Adjustments
1. No elections in 2001 <9,850>
2. Asst. to the City Administrator
position currently not staffed. <44,385>
3. Admin/PW/Parks CIP Equipment
2000 Adopted - $124,000
2001 Proposed - $160,167 36,167
4. Sheriff Contract Cost
2000 Adopted - $599,290
2001 Proposed - $623,099 (4.0% increase) 23,809
5. LJVFD Contract Cost
2000 Adopted - $175,034
2001 Proposed - $177,084 (1.7% increase) 2,050 e
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III.
IV.
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6.
General Fund Salaries (excluding Asst.
to City Administrator position)
Assume a 4% increase (3% Pay Plan but many
employees moving through ranges)
23,025
7.
Health Insurance Increase
Assume additional costs increasing at 15%
below current city ceiling of$340/month.
4,020
8. Supplies & Services
Assume 3% increase
24,150
C. Net Adjustments
$58.986
D. 2001 Baseline Expenditures
$2.986.076
Net Funding Deficit for Baseline
Assuming a balanced 2001 General Fund budget.
$60.881
Ootions to Fund 2001 Baseline Deficit
A. Utilize Tax Increment Excess being generated as a result of Gateway
Business District development activity. (Note: July 2000 tax settlement
proceeds were $30,791 in current receipts.) This revenue source is up
considerably in 2000 because ofthe Welsh Development coming "on-line"
from a property tax collection standpoint.
B. Be more rigorous in approving the proposed Ramsey County Sheriff
contract. The proposed increase is 4% (each 1 % is approximately $6,000.)
C. Defer planned 2001 ClP equipment expenditures in Admin (computer
replacements); Streets (2 dump truck replacements); and Parks (play
structure improvements at Floral and Sampson Park.)
D. Limit 2001 Pay Plan range move to something less than 3% - this action
has bargaining unit negotiation and pay equity compliance ramifications.
E. Don't utilize the services of part-time Building Inspector/Code
Enforcement personnel ($12,500).
F. Reduce amount of planned operating transfer to Capital Funds.
G. Evaluate current staffing levels for possible reductions.
Comment: Staff believes a combination of Options A (tax increment excess) Ai
and C (deferring CIP items) is/would be the most prudent way to address a ..
funding deficit in a zero levy increase scenario.
V. Soending Alternatives oreviouslv discussed that are not in baseline.
A. Level of cost participation in 50th Anniversary event ($0 - $50,000)
B. Increase Day in the Park from $1,500 to $7,500 (2000 actual)
C. Add back Community Development Director position ($50,000)
D. Initiate a Community Survey ($8 - $10,000)
E. Develop and maintain a City Web Site.
F. Increase level of part-time inspection/code enforcement services from
baseline. ($12,500 from y., time to Y, time)
G. Increase/Improve level of MIS support services/training.
H. Based upon timing of occupancy of new City Hall facility, reflect net effect
of reduced rent expense (4364 WRLR) and increased operating expenses
(new facility).
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I. Dedicate antenna rental income to something other than the General Fund
instead of using it to buy down the levy requirement.
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JUN-~U-~UUU 11:U~
651 639 6103 P.02/03
MUUND~ VieW ISD ~521
In order to complete my Master at Communication Degree at the University of St.
Thomas, i am required to initial" a r"search project based on communication.
My request to the City of Arden Hills is thaL I be ,,11o_d to conduct a survey
concerning attitudes about the city newsletter Arden HtlJs lIIotes,
The title of my projQ(:1 wouid be
Is th... Am...n Hills city newsletter called Arden Hills Nut"s """r""iv"d
by ..:itV rllsidents a.G an effactive communlCOlion lool?
Here's a little background:
From whM I'could',ellfrom documents that'Sheila-provid';fdm......dly lloifw"l"u", n....
been in llxlstllnce since al leaSI 1973. In 1990 Decisions Resources eonducted an
Arden Hills quality at Iile community sludy, DnA s",dion of the stuely indudlld
questions about communicalion, AI that lim", It," new6letter, then called The Town
Cricr, was very highly rnted by citizens as a communiC"Jllion tool.
However, In 1006, a similar study was conducted. During the intervening time, the
newsletter had changed its name and format a couple 01 times and was then called (as
now)thll Ardlim HiIJ~ Nates. The 1996 stucly concludeclthal the newsletter, while still
considered a good communication saurce, had lost same 01 its In""" IInd identity with
community residents.
I hat inlormation was gathered as part of larger studies, but I don't think the city has in
recent memory conducled any research lu......:;w :;ul..ly u" le"ming how well residents
feel Ihe city newsletter meelS their communication needs or hOw rt could be improven.
-The purpose of my survey would be as klllows:
-to determine whether the newsletter is currently gaining or losing prominence
a" an elfer:llve "ommunir-.mion tool Inrthe City 01 Arden Hills
-what kinds of information Arden Hills residents feel it i6 impcrtant to receive
Irom the city
-wh..lh..r the currenlnewsleller is providing lhal impc.ltl"'''\ in[urrnatiun
-whether the current newsletter is providing lh.. informatlcn in a format Ihlll
residents feel is effective
-whether perceptions about print newsletters are changing due to increased
use of electronic communication
-whether there Is a perceived need lor on electronic (Web based) version of the
city newsletter.
.1 would develop the survey with the help and guidance of city staff.
JUN-30-2000 11:05
MOUNDS VIEW ISD ~521
551 539 5103 P.03/03
-\ would pl,"n to distribute the ."JI'\Iey, by mail. to a randomly selected sample 01 city
residents (about 400). Th.. survey would be mailed at abo~tthe same time that the
August ed~ion of the city ncwGlcncr is dislributed.
.
'Resldents would bc askcd 10 return the completed survey (return mail envelop..
included in survey) to city hali within two weeks,
-As part 01 my project, I will tabulate the surveys, analyze results, and present a repOrt
to th" city.... well as presenting it at the University of St. Thomas. The report will be
ready III p...,,,ent to the city during the fall.
Somc things to consider:
A. I will incur sOllle cosls: photo copying, envelopes, and postaO'" ..ml'lnolhl!m, I
don't have e. specific budgcI bccausc there are some variables in thl> prQ""~~ (L.., firsl
class vs' bulk postage and the like), but 1'<1 ""'Ii mAtI! thAI this project will cost abouI
$350 In malerlals, Wouid the city be willin!'! to .Ii"".. .01l1E1 or lh"se costs with me"
B. I'm assuming that the city can generate a randomly selected sample of about 40n
mailing labels from its residcm database. Is that a corrQC'! assumption?
C. Would oilY stan be willing to help me sluff l>nv"lop"~ "'lid l",b"llhel11 on a one-time
basis?
lJ. It the survey should show thai Significant chD./lgcs or Improvements in the
nwwsleLIElr mlghl be a good idea, would the city be willing to make ('.hano",,'!
E. Survey gurus say that YOll can imrrl'l\(f! the r"turn rate an surveys by offering
participants some kind of Incentive to send th"n1 b",ck. I don 'I think we can do much of
that since this is a public ",nlily, but do you have any ide~JG for an incenlive tor
respondents to relurn surveys--mavbll .. discounl coupon on registration a some parks
and recreation program, a free brochure on lawn care and landscaping--3nything Ilk"
Ihal?
e
I'd be more than glad to atl.md It,.. next cily council meeting to tall< about this project if
that ,"""uld be a Oaod idaa.
Th..nks,
Mary Nosak
TOTAL P.03
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
July 12, 2000
TO:
FROM:
SUBJECT:
Joe Lynch, City Administrator
JennifeLChaput...City_flanIW"~
Final Report
Water Quality Task Force
Please find attached a final copy of the Water Quality Task Force's final
recommendations for City Council review at the worksession on July 21,2000.
The recommendations are a result of revisions made to the draft recommendations that
came before the City Council in April. A matrix was also developed to summarize the
recommendations.
If the City Council is favorable, the Water Quality Task Force would like to suggest
devoting an issue of the City's newsletter to reporting on their findings to better educate
the City residents on this topic.
If you have any questions regarding the content of this material, please let me know.
Final Report Introduction - Arden Hills Water Quality Task Force - June 2000
Final Report - Arden Hills Water Quality Task Force - June/2000
Introduction
The Arden Hills Water Quality Task Force was created by the City Council in May of 1999
and began meeting in October 1999. The Task Force responsibility was to:
.
1.) Conduct a comprehensive review of past and current surface water quality of
Arden Hills lakes, streams, and wetlands, and identify problems and concerns
that need to be addressed.
2.) Examine different management approaches, technological developments, or other
measures for protecting or improving surface water quality.
3.) By May 31,2000, develop and prioritize recommended actions that the City of
Arden Hills could take to maintain or improve surface water quality, considering
both environmental benefit and economic cost.
The Task Force (TF) was composed of citizens from all areas of the City and representatives
from the two colleges. Early on we adopted the basic suggestions of the Comprehensive Plan
concerning water quality as a working platform. 'The TF hosted speakers and reviewed many
materials, maps, books, videos and reports concerning water issues. 2 After listening to
speakers and reviewing materials J we established water quality goals for Arden Hills. The e
TF then discussed what measures might be most effective in meeting these goals over time,
which resulted in eight recommended actions.
Executive Summary
State of the City- Current Conditions
The TF found no emergency situations that need immediate attention; however this is
largely due to gradual improvements in the watershed over time. Without continuous
improvements, water quality will inevitably suffer. There are many areas of concern that
need special attention. The impact of phosphorus, largely from surface water runoff, is a
major driving factor for water quality improvement in Arden Hills and nationwide.
Some specific problems we identified as major concerns:
. Citizen awareness about water quality issues is unknown but thought to be low. Studies
indicate uninformed citizens contribute to poor water quality in a variety of ways since their
customs impact a large land area.
.
, Arden Hills Comprehensive Plan-Protected Resources pp. 67.
2 See Appendix -Reviewed literature.
J Speakers- Karl Keel, City ofRoseville; Terry Noonan, Ramsey County; Kate Drewry,Rice Creek Watershed District, Barb
Luoikenen, U ofM extension; Greg Brown, BRW engineering; Dwayne Stafford, Arden Hills Public Works.
.
.
.
Final Report Introduction - Arden Hills Water Quality Task Force - June 2000
.Construction projects and other runoff events in Roseville via Judicial Ditch # 4 have the
potential to dramatically affect downstream water quality. Little Lake Johanna is suspected
to be a phosphorus catch for a large area of Roseville, which drains through the lake and
into Johanna.
.AH has many pipes which outlet directly into waterbodies of all kinds with little or no
pretreatment, There is little or no protection in several areas from potential spill hazards
from freewliYs, state and county roads, whichr~present a significant drainage area_inArden
Hills. The locations of some high impact areas are known generally but will require more
study to determine specific locations and degree of impact.
.The City of Arden Hills has a formal street sweeping policy and uses salt sparingly but does
not train personnel in best management techniques for water quality. There are no
ordinances that encourage water quality protection other than offered by Rice Creek
Watershed Districts rules. Arden Hills as a fully developed city is not completely protected
by RCWD rules structured to accommodate development in rural areas. 4
Lakes
Water quality in Arden Hills is well understood by Rice Creek Watershed District (RCWD)
and Ramsey County for the lakes Johanna and Josephine; however, there are several areas
where the data set is incomplete or inconclusive, Baseline data for the smaller lakes,
drainage's, and wetlands is not available.
The lakes Johanna and Josephine have shown some improvement in water clarity over the
last 20 years. (See Appendix - "Trophic States of RCWD lakes" and attached discussion) All
lakes in the RCWD tend to have eutrophic' characteristics and as such are sensitive to water
quality impacts. A full-scale appraisal of Lake Johanna by the RCWD is scheduled for
Summer of 2000.' Weed growth cycles and exotic species have continued to draw the
concerns of residents over water quality and need more study.
Resources
Arden Hills has a rich legacy of wetlands and flowages that, although degraded, remain
intact and offer a cost effective solution for repairs and enhancements to our drainage
4 Volume control of stonnwater is a new concept in RCWD rules. The established methods and standards have not
developed to a sufficient extent to protect communities that already have a high level of impervious surfaces. " Stonnwater
management in the District has historically focused on controlling peak runoff rates and providing water quality treatment
via NURP style ponds, The 1995 Volume Study (Montgomery Watson PEl demonstrated that the Districts current Rules
and Regulations targeting peak runoff rates are not sufficient to maintain flood stages in several District lakes. Furthermore,
without volume control measures, as recommended in the Volume Study, high water draw down times are longer and
available storage volumes are filled thus increasing the risk of flooding from the next rainfall." - Memo to RCWD Board of
Managers from Derek Knapp PE -Montgomery Watson - 2/2912000.
5 Eutrophic _ A description for a body of water where the organic nutrients reduce the dissolved oxygen, producing a more
favorable enviromnent for plant than animal life. Other related states are Mesoeutrophic and Hypereutrophic. See
Appendix Attachment D for relative comparisons oflake status and discussion.
, See Appendix - Exhibit (A) from L3ke Assessment Program Cooperative Work Pian - MPCA.
Final Report Introduction - Arden Hills Water Quality Task Force - June 2000
systems. The City also has many wetlands that are well buffered from pollutants with
ponds and overland vegetated flows leading to major water conveyances. Open spaces are .
still available to construct water quality mitigation sites. These resources make Arden Hills
unique compared to many fully developed cities in our area.
Goals
Our goals for improving-tcrden Hills-waterquality were derived-from-similar-goals
established by Ramsey County' and modified for Arden Hills. The goals aim to maintain a
high value environment, promote clean water, maintain a balance between aquatic diversity
and human enjoyment, enhance wildlife habitat and encourage pride in the Community,
They are:
1. Water resources and features are an important contribution to a high quality of life and
to the tax base of the community. Lakes, wetlands, and other water features should be
improved at every opportunity,
2, AH contributes and receives waters from the RCWD. We will deliver back to this system .
clean water which will ultimately flow to the Mississippi River and beyond. We expect that
our neighbors will share this intention with us.
3. Opportunities to ensure ecological diversity, provide water quality improvement, advocate
environmental education and otherwise improve the natural beauty of our City should be
actively encouraged.
4. Natural vegetation should be allowed to flourish and encouraged as a method of slowing
rapid runoff, preventing erosion, improving water quality and enhancing wildlife habitat.
Our trail systems should be used to enhance the natural characteristics of an area and
maintained to minimize human impacts on the water resources.
Recommendations
The TF recommendations fall in three general categories of public involvement: Citizen initiatives; Cooperative
initiatives; and City management initiatives. These recommendations were framed as management goals to
address the most serious problems, by priority, with appropriate scale measures. In order to meet water quality
goals and mandates, the City should:
.
, Adopted from Ramsey County Surface Water Management Plan.
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Appendix - Arden Hil1s Water Quality Task Force - June 2000
1) Work to bring watershed education to the citizens of Arden Hills.
2) Encourage and enable citizens to solve water quality issues where they live by developing and
encouraging programs to accomplish City Water Quality goals.
3) Support and encourage water quality monitoring programs in areas of the greatest water quality
_ -----impactsandareas JWLc1/.rreJ'ltl)L1estewy RrWn nr Rnm.eJLCountJ.L.I1rden Hm~ ~hould.suppoJ"t.the
RCWD water quality programs for schools.
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4) Convene a citizen board to work with City Staff in planning a comprehensive Water Management
Plan.
5) Request that Rice Creek Watershed District promptly notifY AH staff of any new projects that
potentially impact AH waters. IdentifY staff water quality contacts in Roseville, New Brighton, MN
DOT, and Ramsey County for general and hazard response communications.
6) Maintain all city sediment collection and water quality control features on a regular schedule.
IdentifY areas most impacted by seasonal street runoffproducts.
7) Introduce water quality planning in new or repair projects and plan for retrofit and repair of City
infrastructure using appropriate Best Management Practices.
8) Amend City ordinances, as appropriate, to encourage improved water quality practices in
development and redevelopment projects and to allow for certain types of landscape and water
plantings as natural amendments for water quality purposes.
Appendix - Arden Hills Water Quality Task Force - June 2000
Recommendation Strategies
.
Below are the TF recommendations with suggested method(s) and implementations to
achieve the Arden Hills water quality goals. The recommendations were framed in terms of
management actions. It is suggested that these recommendations, and any standing policies
that originate from them, be integrated into the Water Management Plan process. We list
____~in NLethod(s) som~!tl1e procesl3e..S}"~quired to accompli!lh.tl1:.e_recommendation.W.~__~
intended to list in Implementation(s) some, but not all, specific tools to accomplish our
objectives. The matrix guides' present another representation of these concepts. The
Resources category describes potential costs.
1) Recommendation
The City should work to bring watershed education to the citizens of Arden Hills.
Method(s):
Acquire and develop a variety of second party prepared material from existing water
education programs. Use all available City resources to expose residents, businesses,
schools, colleges, contractors, lawn service providers, lake associations, City Staff, City
Committees and other Cities - to Arden Hills water issues. Encourage partnership and
participation in water quality improvement by providing information and Best Management
Practices (BMP's) 8 information to the homeowner and City landholders.
.
Implementation(sl:
Customize educational materials to fit the unique circumstances in Arden Hills and to
solve specific identified problems.
Publicize selected issues using the City newsletter, City web site, City committees, Lake
Associations, educational institutions, Cable Channel 16, other local organizations and
utility bill inserts.
Develop a section in the Arden Hills Library with these specified materials. Promote the
use of these materials. Televise selected events concerning water quality on a regular basis.
Develop an Arden Hills water quality display for use at the Town Hall meeting and Day in
the Park Celebration.
.
. See Appendix - Matrix Guides.
8 Best Management Practices defmitions and descriptions.
Appendix - Arden HilIs Water Quality Task Force - June 2000
process.
e 2) Recommendation
The City should encourage and enable citizens to solve water quality issues where they live
by developing or encouraging programs to accomplish City Water Quality goals.
Method(s):
Publicize and encourage interested parties to meet and organize. Provide an informal
format for participation. Recognize successful projects with awards, recognition or
publicizing of problems.
Consider providing a higher level of City support if citizen interest is sufficient. Any City
leveraged support should consider furthering the citizen's own self interest in enhancing
property values and serving City needs for better water quality while lowering City costs.
Defme an appropriate resource guide for landscaping and other BMP's for water quality
.
9 Stormwater Stenciling Programs- A volunteer program that marks storm sewer inlets with a notice or a sign, indicating
where the pipe outlets to. May be done with paint, decals, signs or medallions. Many programs are in current operation.
Studies have shown a 60% or better attention rate by local residents,
10 This map would descnbe the subwatershed, drainages and neighborhood water features. Other relevant information like
soil data and topography might be included.
Appendix - Arden Hills Water Quality Task Force - June 2000
enhancement to assist citizens in making wise choices. 11
Implementation(s):
Identify citizens within a defmed area who have an interest in solving specific problems
that represent an enhancement to water quality, Encourage the free flow of information
between these groups.
Develop specific incentives designed to create citizen interest in solving specific watershed
__~pr:obleIl1s and encourage enh::mcements to local water qualityusirlg_13MP's, 12
Encourage the Lake Associations and other lake homeowners to participate in a lake
protection plan process.
Develop a set of recommended improvements or BMP's for specific areas of the City that
would advance Arden Hills water quality goals. Encourage citizens to create local area plans
for water quality enhancement using BMP's appropriate to the area.13
Create and distribute a Sub-Watershed informational map.
Resources:
Some staff time would be devoted to coordination and communications. Some of this work
would be accrued to the Water Management Plan process, Overall costs to the City would
be dependent on the level of participation and success in implementing programs. Incidental
costs for awards, framed certificates, purchased books or manuals for reference and loans
(See recommendation 1 - Library section).
3) Recommendation
Arden Hills should supporl and encourage water quality monitoring programs in areas likely
to reflect the greatest water quality impacts and areas not currently tested by RCWD or
Ramsey County, Arden Hills should supporl the RCWD water quality programs for schools.
Method(s):
Maintain communication with RCWD as programs develop and cooperate to help implement
program.
I] Citizen programs, that provide incentives, have measurable outcomes and can compare favorably to traditional measures
in cost to benefit, should be eligible for fmancing or funding.
12 Incentives _ Some suggestions were: A yearly plant exchange. A buying club with a City arranged discount for specific
plants. An awards or recognition program for successful neighborhood plalU1ing efforts. A City recognized guidebook for
water quality enhancements in gardening and landscaping. Availability of planning resources for neighborhood
improvements. A program that would allow low interest loans to the Citizens for specific water quality improvements
deemed beneficial to City water quality goals. A program of credits to water bills for improvements with defmed water
quality components.
" Preparation of Shoreline management plans, aquatic plant management strategies, control of exotic species, deep rooted
plantings in landscape and nuisance plant reduction all result in reduced stormwater runoff, less required construction and
long term maintenance. City supported projects must reduce or control long term costs.
.
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.
Appendix - Arden Hills Water Quality Task Force - June 2000
Implementation(s):
e
Contact educational and civic organizations within the City to encourage participation and
development of ongoing programs. Support this effort by recognition and, if necessary, by
certifying grant applications to support volunteer testing programs.
Resources:
Water quality protocols for monitoring will be available by Fall 2000 via the Metropolitan
Council's Department-of Environmentai-Services-jMCES)c Any'established-testing program ---
may be eligible for RCWD funding if it contributes significantly to the monitoring of water
directly in the Rice Creek drainage. Water quality monitoring training may be available soon
through the RCWD or Metropolitan Council. One suggested program would be to test Little
Lake Johanna on a regular schedule. Northwestern College has an expressed interest in
purchasing equipment and testing Little Lake Johanna. Bethel has done extensive testing
on Lake Valentine. The City could apply for testing equipment on behalf of program
participants or merely acknowledge the contribution of testing to Arden Hills water quality.
A separate citizen program is not contemplated at the present time, but may develop via
RCWD education initiatives. Some staff time may be used to establish lines of
. communication and identify partners.14
41 Recommendation
Convene a citizen board to work with Staff in planning a comprehensive Water Management
Plan. IS
Method(s):
This plan would include: a comprehensive description of water conditions and resources, a
management strategy; an implementation plan and other items mandated by State rules
and Metro Council guidelines. Areas of most severe impacts and capitol projects must be
identified. In considering the Plan, Arden Hills should:
As a fully developed City, recognize that water quality requirements might in some cases
need to exceed RCWD standards in order to meet Arden Hills' water quality goals. 16
.
14 Partners would include contacts with Roseville, RCWD, New Brighton, MN Dot, DNR, and State emergency
management (MPCA).
IS A technical advisory group that would also manage the plan and detennine major components. This board would work
with Council, staff and City Engineer.
16 Encouraging job site erosion control and special vegetation requirements could be accomplished by changes to
subdivision or building codes. Also, limiting the buildable area in certain specific zones without additional water quality
and volume control may be necessary.
Appendix - Arden HiJls Water Quality Task Force - June 2000
Establish a procedure for cost to benefit analysis of specific structural and non-structural
BMP's8are1ated to City, commercial and residential projects and establish other procedures .
and policies as are appropriate to meet water quality needs in a fully developed city.
Identify major capital projects for remediation and propose a schedule of corrections. The
highest priority item should be the protection of all water bodies in Arden Hills from direct
pipe runoff without some pretreatment of the water. 17
Implementation(s):
Convene a citizen advisory board with staff support to develop the framework and
components of the plan.
Provide specific process instructions to an advisory board to use in developing basic
resources for the plan in cooperation with City goals and previous work accomplished by the
AHWQTF.
Use consulting engineers and City staff for review and final product creation of plan
document.
Resources:
Consulting costs are highly variable. A citizen-facilitated plan could build on work already
completed and utilize staff in a cost-effective manner to minimize consultant fees. This
model has been used in several cities. 18
5) Recommendation
Request that Rice Creek Watershed District promptly notifies Arden Hills staff of any new
projects that potentially impact Arden Hills waters. Identify staff water quality contacts in
Roseville, New Brighton, MN DOT, and Ramsey County for general and hazard response
communications.
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Method(s):
A Staff person or persons should maintain communication with RCWD and other officials in
jurisdictions outside of Arden Hills. Staff person should contact RCWD, City engineers and
City Council with questions and concerns about possible negative impacts of planned or
ongoing projects.
Implementation(s):
Identify contacts in other jurisdictions and educate them about Arden Hills water quality
policies, Seek voluntary cooperation in enforcement actions.
.
8. See Appendix item BMP's discussion concerning Structural and Non-structural Best Management practices.
17 Sites may be found in Stormwater Survey by Greg Brown BRW. A few additional sites need identification - especially in
Lake Areas.
18 Lino lakes, Mahtomedi, and Shoreview are some local cities, which have used citizen input to develop plan,
Appendix - AIden Hills Water Quality Task Force - June 2000
Identify areas such as Stowe Ave, Josephine watershed, and South Lake Johanna where
. we have cooperative interests and communicate to others our specific concems. Distribute
our Water Management Plan to appropriate other jurisdiction personnel. Ask them to
reciprocate.
Timely comments should be made to influence RCWD decision-making and enforcement.
Resources:
Some staff time may be required initially and on a semi-regular basis. Many of the key
- --- -----_._._-~--
personnel in various areas are already known. An on call emergency response person
should be designated. The City should formally notify other jurisdictions that Arden Hills
water quality initiatives and standards have expanded, This may be accomplished through
distribution and printing of additional copies of the Water Management Plan,
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.
Appendix - Arden Hills Water Quality Task Force - June 2000
6) Recommendation
Maintain all City sediment collection and water quality control features on a regular schedule. a
Identify areas most impacted by seasonal street runoffproducts. ..
Method(s): 19
Prioritize areas subject to winter salt/sand residue and provide additional buffering for
times when street sweeping cannot be done in a timely manner such as early Spring thaw
seasons,
Identify sedimenfcollectiorl ponds iUid itrUctures tliafare a:-Cityresporisi15i1ity:
Monitor grit chambers and sediment ponds for sediment build up and plan a cleaning
protocol to ensure effective operation. Develop a test procedure with RCWD engineers or
others and provide maintenance on an appropriate schedule.
Implementation(s):
Develop a regular schedule of maintenance based on research and experience that uses
appropriate EMP's per the Water Management Plan.
Train personnel in the necessary practices and procedures for water quality enhancement,
Integrate EMP's per Water Management Plan into all City repair and retrofit projects.
Resources:
May involve additional scheduled Staff time and engineering. May involve operations .
committee review. May involve Staff training.
7) Recommendation
Plan for retrofit and repair of City infrastructure using appropriate EMP's. Introduce a water
quality-planning component into all new and repair projects.
Method(s):
Integrate water quality planning into all proposed projects designs and require upgrades
on new or repair projects. Include RCWD infiltration EMP's as first choice planning options.
Use the Water Management Plan, the Pavement Management Plan and the Comprehensive
Zoning Plan to identify areas that will most enhance present and future City water quality.
Identify water bodies in Arden Hills that need to be protected from direct pipe runoff and
retrofitted to provide pretreatment of water,
Implementation(s):
Amend City policies and procedures to reduce the total amount of impervious surface in
all City construction projects. .
Secure voluntary water quality easements for both maintenance and improvements prior
19 See Endnotes discussion on City maintenance procedures most effective. (NRDC - Surface Waler Management Study -
1999).
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Appendix - Arden Hills Water Quality Task Force - June 2000
to project planning, Consider purchased easements in context of Water Management Plan.
Execute purchases in a timely fashion to avoid excessive costs.
Maximize long term benefits to cost by using Metro Council BMP's and RCWD infiltration
practices in the Water Management Plan,
Use the Water Management Plan as a guideline to identify resources and techniques for
improvements to areas with direct pipe discharges.
Resources:
Some projects will require additional engineering and planning reviews per Water
Management Plan. Reconstruction costs may be slightly higher for upgrading and improving
structures like piped outlets directly to lakes and wetlands. Establishment of a standard
Citywide BMP would minimize the design costs per project. The Water management Plan
process should identify these components. Voluntary dedication should be the preferred
method for acquisition of easements. A fmancing method and timeline would be necessary
to accomplish these goals. The surface water management fee account and other enterprise
accounts are a logical funding choice.
8) Recommendation
Amend City Ordinances as appropriate to encourage improved water quality practices in
development and redevelopment projects and to allow for certain types of landscape and
water plantings as natural amendments for water quality purposes.
Method(s):
Identify areas of conflict in the Ordinance such as weed control versus water quality
amendments. 20
Identify special construction requirements for selected areas of concem identified per the
Water Management Plan. For example: Contractors might be required to protect non-
vegetated slopes during construction from erosion. Vegetated dikes may be placed within
(or at termination of) MN-Dot drainages to slow or capture hazardous material spills along
major highway right-of-ways with direct runoff to lake areas.
Implementation(s):
Use normal ordinance procedures to draft and submit language that would allow
aquascaping, and landscaping BMP's.
Require Special seed mixes for erosion control on slopes.
tit Require use of geotextile matting or other protective measures in addition to silt fencing
20 Potential remedies include amending existing ordinances or a creating new ordinance. The committee's discussion
favored creating a new Ordinance that addresses water quality initiatives. This approach would avoid the ambiguities found
in existing Ordinances by clearly determining the values of specific plantings.
Appendix - Arden Hills Water Quality Task Force - June 2000
where slopes could cause extensive uncontained erosion during rainy season construction,
Discuss hazard mitigation along highways with MN-Dot and Ramsey County.
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Resources:
Ordinary costs of Ordinance process. Staff and planning time, Additional mandated
construction cost on projects to require control of erosion, Rules should be proportionate in
___~cost to additional :uai2l.tenallce requir<:d to mitigate poo~onst:Iuction pr~ctices. Additional
building pennit fees are an option to mandated erosion control.
Conclusion
Many of the TF suggested actions may be possible without cost or at a low cost and can be
implemented immediately by adopting them as policy. Some of these recommendations will
require time and additional resources to develop in cooperation with other jurisdictions and
with City staff. Other recommendations need resource development, a timeline for
implementation, and capital funding. The implementation of these water quality goals and
recommendations will eventually bring a built-in water quality intelligence to the City that
should ultimately avoid expenses of future mandates for water control and correction.
Any policies or procedures adopted here should be reviewed at least every five years,
.
The City has control over a limited area of land, including parks, City streets, some rights-
of-way and City owned structures. The remaining land area is under the control of citizens,
schools, churches, businesses and other govemmental entities, No one program or practice
will guarantee Arden Hills water quality for the future. Without the understanding and
cooperation of all parties it is unlikely that any City efforts can be totally successful.
.
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Appendix - Arden HiJls Water Quality Task Force - June 2000
Appendix
Reviewed Items
Endnotes
Attachments
Attachment A - Lake Assessment Workplan - MPCA .
Attachment B - General Initiative Matrix.
Attachment C -Education Initiative Matrix.
Attachment Dc ,Lake water quality data-tropic_states.
Attachment E - Lake water quality data-tropic states.
'Reviewed Items:
"Developing A Lake Management Plan" - Shoreview Water Quality Initiative Principles of Planning -
Mike Cloughesy
"A Citizens Guide to Lake Protection" - Freshwater Foundation
"City of Arden Hills Comprehensive Plan" - City of Arden Hills 1999
"Stonnwater Inf11tration Guide" - RCWD 1999
"Watershed Stewardship" - Oregon state University
"Rice Creek WS District Plan" - Maps & Documents
"Lake Assessment Program - Lake Josephine" - Ramsey County -
"Ramsey County Comprehensive Plan" - Ramsey County
"City of Arden HiJls Drainage Report" BRW - Greg Brown - Arden Hills
"Volunteer Stream Monitoring directory"- Watershed Partners
"Coordinating Volunteer Stream Monitoring" - Watershed Partners
"Long and Josephine Lake Water Quality" - Ramsey County
Maps/Exhibits
Arden Hills Trails
Arden Hills Subwatershed Map
Roseville Subwatershed Map
Lower Rice Creek Map
USGS - New Brighton Quadrangle -Soil types
Best Management Practices for Stonnwater systems - MPCA
Surface Water Management Plan -Mahtomedi (Excerpts)
Lake Assessment Program- U ofM Extension et.a1.
Wetland Types in Minnesota
Appendix - Arden Hills Water Quality Task Force - June 2000
Endnotes
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8.) Best Management Practices Descriptions (excetpted from the National Resources Defense Council) -entire report is at
www.NRDC.ore(
BMP's- A set of defmed procedures that offer solutions using the appropriate scale technology and the best cost to benefit
advantages for solving site specific problems.
Non-Structnral BMP's- Best management practices for water quality measures that rely on programs or policies as
opposed to Structural methods which rely on constructed components. Ideally implemented before growth or development
occurs as part of a comprehensive pliiriiling process for water quality controls.
Examples - Non-structural BMP's
Buffers and Open Space Preservation
As Table 5-1 and the case studies show, many municipalities employ stream and wetland buffer requirements, open space
preservation, and other laws or programs as cost-effective means for reducing stormwater runoff and achieving other public
goals. These programs are often the specific means of implementing larger growth management goals and are often
linked with incentives to aid development in other areas. In addition to zoning-type ordinances, municipalities can also use
economic incentives to reduce impervious cover or implement stormwater control through stormwater utilities where the fee
is based on amount of impervious cover, inspection and permit fees linked to compliance, or dedicated
contributions from land developers.
Many local govemments have had great snccess, apparently often more than they expected, with a buffer system of
protected natural areas around waterbodies, sensitive areas, or steep slopes. Forested buffers are an essential part of natural
stream, lake, and wetland protection.25 They often provide highly desired community amenities as well. Not only do
buffers allow the water resource to fimction more naturally, they also help reduce a site's overall imperviousness. An
average buffer width of 100 feet can reduce imperviousness by up to 5 percent of a watershed.
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SITE DESIGN MEASURES
The case studies in this report highlight several communities and developers that have taken approaches that
minimize overall imperviousness on a particular site. In many cases the developer initiated their approach
independent of government requirements. Minimizing imperviousness, which is prevention focused, is more
cost-effective than treating stormwater runoff and much more cost-effective than restoring waterbodies after
they have been polluted or damaged. The case studies also offer insight into a particular difficult
aspect of this approach to stormwater pollution prevention. Often existing local or state regulators make
stormwater-conscious site design more difficult due to street, set-back, density, or other site development
requirements. While generally the case studies show that it is important that local governments enforce their
regulations, in these circumstances it is important for local governments to allow flexibility.
Conservation Design
Conservation-design development concentrates homes on a limited percentage of the land comprising a
residential subdivision, while leaving the rest of the land as open space.31 As several of the case studies show,
conservation design also reduces the amount of impervious road surface created, since the homes are not spread
as far apart, and preserves a much greater percentage of undeveloped land. Narrower roads, shorter setbacks
from residential streets that allow shorter driveways, or shared driveways also reduce impervious cover when
designing residential developments.32
Traditional Neighborhood Design
A more comprehensive approach to site-specific planning is the traditional neighborhood developments
(INDs).37 Although aesthetic or cultural concerns motivate many proponents ofINDs, environmental
concerns are also advanced with INDs. Like conservation-design developments, INDs have sought to
minimize the impervious lIfootprint" of the built environment and preserve open space through compact
development patterns that feature narrower roads, shared alleyways, smaller lots, and smaller front setbacks
from the street. However, INDs in the case studies go a step further by adding the principle of mixed-use
development. At their best, TNDs provide stores, offices, schools, day-care centers, recreational opportunities,
and mass-transit facilities all within a short walk of residents'
.
Appendix - Arden Hills Water Quality Task Force - June 2000
.
homes. 1bis gives residents the option to walk rather than drive and thereby eliminate some
of the 12 automobile trips that the members of an average suburban household make each
day.38
Other Non-Structural Methods- Water Quality Education Programs
The most successful of the education/outreach programs accomplish three goals. First, they educate people about the nature
of the urban stormwater pollution problem -- its causes and consequences. Second, they inform people about what they can
do to solve the problem. Finally, since hands-on education is often the best, the program achieves either pollution reduction
or restoration targets.
"Post Construction Stormwater,Management -The management and planning methods.usedto reduce the overall impact of
stormwater from developed, or developing, areas. The primary activity of most municipal and Watershed control
organizations.
Pre-Construction Stormwater management- The identification of issues and planning for water quality management prior to
construction. Includes public education, construction site controls, elimination of illegal and harmful discharges, and
improved municipal housecleaning practices. Studies and case histories have shown these methods to be more effective and
more cost effective than post construction management.
Structural BMP's -
Detention practices
Temporarily store runoff, then discharge it through a pipe or other outlet structure into streams or other waterbodies.43 Use
ofwet and dry detention ponds are the most common such practices. Dry ponds release all of their water within a specified
time period (generally up to 48 hours), while wet ponds keep some water at all times and retain excess water for a longer
period than dry ponds. When designed to be such, wet ponds can be an aesthetic or recreational amenity. Another less
common detention practice is the use of cistems. Detention ponds allow warm stormwater to enter directly into receiving
waters. Stormwater collected in ponds may heat to 950 F or more on a hot summer aftemoon.51 Since aquatic ecosystems
are sensitive to changes in water temperature, these warm waters can cause a loss of fish and other aquatic organisms
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Bioretention & Biofiltration
These practices filter stormwater to reduce contaminant loading using plants as an additional filter
medium. Plants absorb nutrients and metals to a certain extent and facilitate microbial breakdown,
but most of the pollutant removal from these practices occurs when the presence of the plants
physically blocks the stormwater flow, slowing the flow and allowing contaminants to settle out. One
example of this structure are called raingardens. Municipalities may use several types of
biofiltration. Constructed wetlands are artificial versions of natural wetlands, using shallow bodies of
standing water filled with reeds and other wetland vegetation to filter the water. Engineered filter
strips are slightly sloped, flat land planted with grasses, trees or other vegetation which remove
stormwater pollutants as the stormwater moves gently across the strip in a even, sheet-like flow.
Swales are wide ditches with moderate sloped banks and bottoms covered with filtering turf; in many
cases swales also permit infiltration as well as clean the water. Bioretention areas are constructed
forested or vegetated beds, usually composed of gravel, soil, trees and shrubs, a sand layer, and a
grassed swale.
.
Infiltration practices
Temporarily store runoff in basins from which the water percolates slowly into the soil below. Like detention practices, they
reduce peak flows. However, infiltration practices also recreate, to a greater or lesser extent, the natural pattern of water
infIltration into the ground that existed before increased imperviousness covered the land. When designed and installed
correctly and maintained regularly, infiltration practices are among the most effective structural BMPs, and often address
most of the stormwater impacts previously discussed. Studies have shown that infiltration can get 98 percent of stormwater
into the earth, cool stormwater to 550F, remove up to 83 percent of nitrogen, and remove up to 98 percent of copper.45
The principal reason why infiltration is often a preferred method is that runoff is cooled as it flows though the ground,
thereby reducing the detrimental thermal effects that runoff has on aquatic ecosystems. "Retention" basins look like dry
detention ponds, but have no outlet, forcing water to infiltrate through the bottom of the basin.46 Infiltration trenches are
generally filled with rocks and gravel to surface level, creating a reservoir that holds water until it passes into the
surrounding soil. Dry wells are deeper, narrower versions of infiltration trenches. Some of the most successful are wide-
spread use of ''French drains," small infiltration trenches placed at the bottom of the discharge pipe from roof gutters that
allow water to infiltrate on site rather than passing into the storm sewer system.
Appendix - Arden Hills Water Quality Task Force - June 2000
Filtration Practices
Filtration practices address water quality problems rather than water quantity. Some consist ofa chamber containing a filter
medium buried at ground level through which stormwater flows, while some are filter inserts for catchbasins in the storm
sewer system. As stormwater flows pass through the filter medium, it removes particulates and other contaminants. The
filtering materials most frequently used are sand, peat, or compost, although municipalities now use BMPs with synthetic
filter media.4 7
Endnotes (Cont,)
19 Municipal Operations. (Excerpted from NRDC's nationwide stormwater managment survey.)
A wide range of municipal operations"can affect'stormwater quantity and quality. NRDC's case studies reveal that some
local governments have been able to manage their municipal operations to make a significant positive contnbution tu
reducing stormwater pollution. Successful municipal operations stormwater strategies address areas of municipal activity
(in addition to planning and regulatory/enforcement efforts discussed above) in a variety of ways.
First, a number of municipal services that primarily provided for other purposes could curb stormwater pollution. Street
sweeping, collection ofleaves and other yard waste, collection and recycling of used oil or other substances, and general
trash control all keep contaminants out of urban runoff. Improvement or expansion of such programs significantly
assists stormwater pollution prevention, and because people want these programs, builds support for the broader issue of
stormwater management.
Second, municipalities engage in a number of activities that directly cause stormwater pollution. They operate and maintain
vehicle fleets of municipal buses, police cars, and garbage trucks. These vehicles emit into the atruosphere nitrogen and
particulates which eventually end up on the ground and then in the stormwater. These vehicles also deposit oil, grease, and
metals onto roads and parking lots. Municipalities apply pesticides and fertilizers to municipal parks, cemeteries, highway
rights-of-way, and golf courses. Local governments in colder parts of the country salt or sand roads to control ice and snow.
Municipalities can include stormwater control requirements in all contracts for construction work and other contracts where
such provisions are relevant. Most simply (and a very common action), timely maintenance of vehicles reduces the amount
of oil, grease and metals left on roads and parking lots. More dramatically, municipal fleets can be converted to low-
emission or zero-emission vehicles powered by natural gas, electricity I or other energy sources to reduce emissions and thus
deposition of nitrogen and particulates. A number of municipalities reduce or even eliminate the use of artificial pesticides
and fertilizers by employing sound landscaping practices such as planling native species and using integrated pest
management. Municipalities and transportation depar1ments have found it is relatively easy to monitor road salt and sand
needs to avoid applying more than necessary, which saves money as well.
Third, municipalities often manage some type of storm sewer or storm drain system; how they do so can make the
difference between simply moving the water to another place and successfully addressing stormwater pollution. For
example, if catchbasins are not properly cleaned, the materials that collect in them -- sediment, trash and other stormwater
contaminants -- can be resuspended in stormwater during a storm and eventually flow into a stream or waterbody. Local
governments have found effective designing devices to reduce velocity using vegetated swales to facilitate infiltration and
purify stormwater runoff, or using preserved natural areas to store or convey stormwater.
Fourth, training and education efforts that target municipal officials and agency personnel have also proven to be important.
Park and utility workers educated in integrated pest management, fertilizer use, and composling; fleet workers educated in
fluid disposal; construction workers educated in erosion controls -- all these have made noticeable differences in the
stormwater impacts of municipal operations. In municipalities constrained by human resources, programs that provide
training or certification for non-government personnel, such as citizen construction site or stormdrain and outfall inspections
have proven effective. Furthermore, the case studies demonstrate that a well-trained and informed staff improves
interactions with the community, raising community awareness, improving credibility, and setting positive examples for the
community.
Finally, although no local government surveyed had a full program in this area, several local government officials strongly
recommend that periodic environmental audits would make any program far more successful. A broad-based audit would be
particularly useful regarding problems such as stormwater that reflects a cumulation of numerous minor problems. With
environmental audits becoming more popular in industry, methods for such audits oflocal governments should be fairly
readily available.
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Appendix - Arden Hil1s Water Quality Task Force - June 2000
Checklist for Municipal Controls
Education and Training
Publish a brochure, booklet and/or manual explaining all locally applicable
requirements and to the extent possible, consolidate requirements and pennits for
one-stop pennitting.
Hold training workshops for contractors and invite the public to them as well.
Certify those who pass a test following a comprehensive training workshop.
Hold pre-construction meetings and on-site walk-throughs prior to initial site work
and adjust the erosion and sediment control (ESC) plan at the construction site.
Inspect sites after storms and assess ESC practices.
Enforcement
Support county or regional-level enforcement authorities, thus cutting your own
costs.
Staff, legally empower, fund, train and certify an adequately sized team to enforce
requirements and inspect sites.
Partner with citizens and "good actor" developers and contractors to watch sites and
report violations.
Publicize enforcement actions.
Require developers to post bonds against potential damages.
Require regular maintenance of BMPs, including dredge-out of sediment basins.
Erosion Prevention
Minimize needless clearing and grading using site planning, open space, buffer
zones, and other protections.
Protect waterways and stabilize drainageways.
Phase construction to reduce soil exposure.
!nuneeliately cover, revegetate, and stabilize exposed soils with mulch or other
means: at most, use a l4-day limit.
Prohibit clearing and grading of steep slopes.
Employ additional measures for sensitive areas such as buffer zones around
wetlands, and special protections and prohibitions depending upon the steep-ness of
the slope.
Appendix - Arden Hills Water Quality Task Force - June 2000
LAKE ASSESSMENT PROGRAM
COOPERATIVE WORK PLAN
.
The following is a general work plan for this cooperative program. General work tasks and the
group responsible for implementing the work tasks are briefly identified in this outline. Group
abbreviations are:
Minnesota Pollution Control Agency (MPCA); Lake Association or Local Unit (L4); Soil and
Water Conservation District (SWCD) and Department of Natural Resources (DNR). This work
plallmay be adjuste<i according toMPCA andI-A needs and capabilities.
1. Citizen Lake Monitoring Program (participation is required) (LA)
. Weekly measures June to September at 1-2 stations.
11, Water chemistry analysis including nutrients, chlorophyll a, solids, pH, and color, plus a
depth profile of oxygen and temperature
. Sample collection 1-2 stations 4-5 times/year (MPCA) and (LA).
. Sample analysis (MPCA).
. Data entry into STORET (MPCA).
III, LakeIWatershed Analysis
. Determine lake volume (MPCA).
. Define watershed (map) (LA assisted by SW?D or MPGAJ.
. IdentifY all tributaries (in/out), storm sewers, agricultural tiles, etc., to the lake and map
(Ml,
. Estimate land use composition in watershed (seek assistance SWCDJ.
. Summary of fisheries and lake level measurements (DNA ).
. Assess number of homes around lake noting status (year round or seasonal) and waste
disposal system (conduct septic system survey using questionnaire) (LA).
. Compile a history of significant events I activities which have occurred around the lake,
watershed, or with the association (LA).
.
IV. Reporting
A report will be drafted for each lake by the MPCA with assistance from study cooperators.
This report will not serve as a diagnostic ,feasibility study (e.g., Clean Water Partnership
Phase I) for the lake, but will provide basic information regarding the lake and its
watershed. The following items will be included in this report:
. A summary/analysis of water chemistry, fisheries, and physical data.
. Assessment of trophic status and trends and comparison with other lakes in the same
ecoreglOn.
. Map oflake and watershed identifYing tributaries, etc" plus basic morphometric data.
. Summary of land use in watershed.
. Recommendations for lake water quality protection or improvement.
.
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
July 13, 2000
TO:
Joe Lyneh, City Administrator
r\
FROM:
Dwayne Stafford, Public Works Director
IS
SUBJECT: Current Arden Hills Street Improvement Program and
Turnback History
Baekl!round
The City of Arden Hills began looking at a residential street improvement program that
included total reconstruction of streets in 1990. Prior to that only overlays, some cold-in-
place recycling and maintenance work was performed except for Hamline Avenue,
Hamline Avenue between Highway 96 and 1-694 was totally reconstructed in'1989 and
funded by MSA and City monies. No assessments were made.
In November of 1990 the City adopted the Assessment Policy used today, which
identified a street standard of 32 feet wide, concrete curb and gutter, and built to a seven
ton design for new residential subdivisions or developments. The City also uses this
standard for reconstruction of existing streets in most instances. A thirty-six foot wide,
nine ton design with concrete curb and gutter was specified for commercial/industrial and
heavier traffic areas.
1991
North Snelling A venue from Highway 96 south to McClung Drive was the first City
street reconstructed under the current Assessment Policy Program. This street was
reconstructed to current City standards using the commercial/industrial standard of
concrete curb and gutter, a thirty-six foot width and a nine-tone MNDOT road design.
Benefiting residential property owners were assessed $22.00 per foot and the two
churches, St. Katherine's and North Heights, were each assessed $44.00 per foot. The
Assessment Policy distinguishes between residential, commerciallindustrial and tax-
exempt properties.
1992
Tiller Lane in the IngersonlHamline area was totally reconstructed with concrete curb and
gutter to a width of thirty feet. Benefiting property owners were assessed $29.27 per foot
for the improvement.
1993
Only overlay work was done on about twenty City streets.
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July 13, 2000
Current Street Improvement Program & Tumback History Memo
Page Two
1994
Amble Drive, Bussard Court and Keithson Drive were reconstructed to current City
standards. Dunlap Street from Ingerson Road north to the dead-end was also
reconstructed, however its' width was thirty feet. Benefiting property owners were
assessed $29.27 per front foot, the same rate as in 1992.
1995
, County Road F, now Lake Valentine Road, was turned back to City jurisdiction from
Ramsey County and was totally reconstructed with concrete curb and gutter to a width of
thirty-six feet in the residential section east of the school. The roadway in front of the
school is forty-four feet wide. The section of Lake Valentine Road from the school west
to I-35W was reconstructed to a rural design with no curbing and a width of thirty-two
feet. Benefiting residential property owners were assessed for a standard thirty-two foot
street at $32.50 per foot. The school was assessed $66.75 per foot and the Ryder Co.
$47.00 per foot under the Assessment Policy.
Stowe A venue between Lake Johanna Boulevard and New Brighton Road was also
reconstructed in 1995 to current City standards. Benefiting property owners were also
assessed $32.50 per foot.
.
1996
Bide Circle was reconstructed to City standards and benefiting property owners were
assessed $30.32 per foot.
Oak Avenue was reconstructed to City standards except width, which is twenty-eight feet
from back of curb to back of curb. Residents petitioned for surmountable style curbing,
which was installed.
Pascal Avenue was also reconstructed to City standards except for width. With only four
driveways on this road, Council agreed to reduce the road width to twenty-four feet as
requested by the residents. The assessment rate was the same as others for 1996 at
$30.32 per foot.
1997
Colleen Circle and James Avenue were reconstructed to City standards. Benefiting
property owners were assessed $37.96 per foot.
Colleen A venue which already had salvageable concrete curb and gutter was
reconstructed between the curbing and benefiting property owners were assessed $23.71
per foot.
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July 13, 2000
Current Street Improvement Program & Turnback History Memo
Page Three
1998
The County turned Stowe Avenue between New Brighton Road and Cleveland Avenue
back to the City's of Arden Hills and New Brighton. The two City's jointly reconstructed
this segment of Stowe to City standards and those benefiting Arden Hills property owners
were assessed $39.98 per foot.
Fairview Avenue between Lake Valentine Road and Gramsie Road, and Edgewater
Avenue from New Brighton Road west to the cul-de-sac were also reconstructed to City
standards. Benefiting property owners were assessed the same $39.98 per foot amount.
1999
Only the north end of West Round Lake Road was reconstructed. Monies from MSA
funds and City funds financed the project. When Highway 96 is reconstructed the City
expects the County to pay for a portion of the West Round Lake Road project.
Ramsev County Turnbaek Prol!ram
Attached is a map showing roads turned back from County to City jurisdiction as part of
the Turnback Program initiated in the early 1990's. To date the City has already accepted
2.7 miles of roadway from the County who also wants the City to take more. That being,
either Lake Johanna Boulevard from County Road D to County Road E (approximately .8
miles) or New Brighton Road from County Road D to County Road E2 (approximately
1.5 miles). A portion of New Brighton Road divides Arden Hills and New Brighton.
The City has turned back to County jurisdiction only Hamline Avenue and County Road
F between Lexington Avenue and Hamline Avenue (approximately 1.5 miles).
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