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Home My WebLink AboutCCP 09-11-2000 . CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 AGENDA CITY COUNCIL MEETING, CITY HALL MONDAY, SEPTEMBER 11,2000,7:00 P.M.*** ***NOTE MEETING TIME*** City Philosoohv To provide a basic and necessary scope of quality services through the innovative and purposeful use of resources. 7:00 P.M. 1. Call to Order 7:00 P.M. 2. Approval of Meeting Agenda . 7:00 P.M. 3. 2000 Budget and Preliminary Levy Discussion 7:30 P.M. 4. Approval of Minutes a. August 28, 2000 Regular Council Meeting 7:35 P.M. 5. Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council member so requests, in which event, the item \viU be removed from the general order of business and considered separately in its normal sequence on the agenda. a. Claims and Payroll b. Authorize Staffto Pursue Loan from MnDOT for Indykiewicz Property Acquisition Cost Reimbursement c. Res. 00-31, Resolution Recognizing Accomplishments and Dissolving of Specific Task Forces; Water Quality Task Force and Ingerson Neighborhood Review Group 7:40 P.M. 6. Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. ~ PHONE: (651) 633-5676 . FAX (651) 633.7839 AGENDA - PAGE TWO CITY COUNCIL MEETING, CITY HALL MONDAY, SEPTEMBER 11, 1999, 7:00 P.M. . 7:45 P.M. 7. Unfinished and New Business a. Hunters Park Apartments Representative b. 2001 Pavement Management Program (PMP) 1. Combined Staff/Review Group Recommendations 2. Res. #00-27, A Resolution Ordering a Revised Preliminary Feasibility Report in the Matter of the 2000/2001 Street Improvement Project c. Old Highway lOW atermain Improvements and Arden Manor Park Improvements, Authorization to Award Bid d. Res. #00-28, Adopting Truth in Taxation Public Hearing Dates for Proposed 2001 Taxes Payable e. Res. #00-29, Clarifying Proposed Sums of Money to be Levied for Levy Year 2000, Payable in 2001 f. Res. #00-30, Adopting the Preliminary 2001 Budget g. City Hall Construetion, Authorization for A ward of Proposal, Testing and Inspection Services . 9:15P.M. 8. Administrator Comments a. League of Minnesota Cities Request, Resolution in Support of the Building Quality Communities Initiative 9:30 P.M. 9. Council Comments and Committee/Council Liaison Reports 10:00 P.M. 10. Adjourn The above times may vary depending upon length of issue discussion. ~ 08/08/00 FRI 15:02 FAX 6126337839 TRANS~[SSIO\ OK TX/RX NO CO\\ECTION TEL CONNECTION ID ST. Tl'IE [SAGE T PGS. SENT RESlLT City of Arden lIi11s I4i DOl ********************* *** TX REPORT *:1:* ********************* 3427 6124219511 09/08 15:01 00'55 2 OK . . 09/08/00 FRI 15:08 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTI ON TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . City of Arden Hills ~()()1 ********************* :;::.,l:* TX REPORT :1:** $$$$$$$$$$$$$$$$$*$*$ 3428 6286833 09/08 15:07 00'45 2 OK 09/08/00 FRI 15:12 FAX 6126337839 TRA'iSMISSION OK TX/IU NO CONNECTION TEL CONNECTION ID ST, TIME liSAGE T PGS, SE\T ImSlILT . . Ci ty of Arden ]] j 115 141 001 ********************* **:1; TX REPORT *** ********************* 3429 7637060891 09/08 15: 11 00'46 2 OK on/OB/OO FRI 15:22 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTlO'i TEL CONNECT! O'i [D ST. TillE USAGE T PGS. SENT RESULT . . City of Arden Hills I4i 001 S88B8BB88B*BBBBBBBBBB *ss TX REPORT :::$8 ********************* 3431 4810551 09/08 15: 21 00.43 2 OK 09/08/00 FRI 14:59 FAX 6126337839 C i Ly of Arden Hills I4J 001 ********************* *** TX REPORT ********************* . TRANSMISSIO;; OK TX/RX NO CONNECTIO;; TEL CONNECTIO~ ID ST. THIE {lSAGE T PGS. SENT RESULT .1425 6401220 KMWB WB23 MPLS 'I 09/08 14: 58 00.54 3 OK . . OR/DB/OO FRI 15:00 FAX 6126337839 TRANSMISSION OK TX/RX ;';0 CONNECTI 0;'; TEL CO;';;';ECTION I D ST. TIME CSAGE l' PGS. SENT RESULT City of Arden Hills I4J 001 I ********************* *** TX REPORT *** ********************* 3426 6123701378 BRW. INC. 09/08 15:00 00'54 3 OK . . 08/08/00 PRI ]5:48 FAX 6126337838 TRANSMISSION OK TX/RX NO CONNECn ON TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills Ii1I 001 *** ***~:***************** *** TX REPORT ****~:**************** 3432 6333846 08/08 15:47 01'22 2 OK 09/08/00 FRI 15:50 FAX 6126337839 TRANS'lI SSION OK TX/RX NO CO'i'iECTlON TEL CO'iNECTION ID ST, TIME [SAGE T PGS, SENT RESULT . . City of Arden Hills ~ 00] ********************* "'''','' TX REPORT *** ********************* 3433 2279371 09/08 15:49 00'45 2 OK OA/08/00 FRI 15:51 FAX 6126337839 City of Arden Hills I4J 001 ~ I ********************* *** 1'1 REPORT :;:s* ********************* TRANSMISSION OK TXI HI NO CONNECn ON TEL CONNECTIO'i ID ST, TDIE lISAGE T PGS, SENT RESlILT 3434 4821262 09/08 15:50 01'00 2 OK . . 4j e e e CITY OF ARDEN HILLS, MINNESOTA DRAfT CITY COUNCIL MEETING AUGUST 28, 2000 7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:30 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Absent: None. Also present were City Administrator, Joe Lynch; Public Works Director, Dwayne Stafford; City Engineer, Greg Brown, BRW; City Planner, Jennifer Chaput; and Recording Secretary, Mary Mullen. ADOPT AGENDA MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to adopt the agenda for the August 28, 2000, regular City Council meeting, with the following addition: Item 6d, Lake Josephine East LLC Pending Lawsuit. The motion carried unanimously (5-0). APPROVAL OF MINUTES A. August 14,2000 Regular Council Meeting Councilmembcr Rem requested the following change: On page 5, last sentence, replace "her" with "another". B. August IS, 2000 Special Council Meeting Councilmember Grant requested the following changes: On page 5, second paragraph, second sentence, replace "address the extent of Rochon's cost for the project at the start of the project, provided the City gives a Notice to Proceed" with "explain the items listed at Rochon's cost for the project." On page 5, third paragraph, replace "stated that preconstruction mobilization costs" with "explained that this is preconstruction mobilization costs which". Councilmember Larson requested the following change: On page 3, fourth paragraph, last sentence, replace "the business of government" with "our City and its govemment". On page 4, last paragraph, replace "with construction bids prior to having Fee Title to the property, but stated that the current City Council had followed suit in recent Council actions" with "with plans ARDEN HILLS CITY COUNCIL - August 28,2000 2 ~ for the new City Hall following the current Council's endorsement of that decision with other actions". . Councilmember Rem requested the following change: On page 4, fourth paragraph, last sentence, delete "residents and her personal". Mayor Probst requested the following changes: On page 5, in the motion, replace "Materiel" with "Material". Mr. Lynch noted the Department of Army's original document contained that spelling. On page 6, strike last sentence above tbe motion, beginning "Mr. Dew clarified that the elevator construction. . ." C. August 21, 2000 Closed Executive Session D. August 21, 2000 Council Worksession Councilmember Larson requested the following change: On page 5, first paragraph, third line, replace "reconsider their decision regarding" with "take into consideration". MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to approve the meeting minutes, as amended. The motion carried unanimously (5-0). CONSENT CALENDAR . A. Claims and Payroll B. 2000 Business License Renewals C. Resolution #00-26, A Resolution Requesting Ramsey County to Restrict Parking Along a Portion of County Road I D. County Road E, Light Standards 1. Authorization to Repair Existing Light Standards 2. Charge to Operations and Finance Committee and Planning Commission, Study of City Light Standards Councilmember Rem asked, with regard to the reinforcement of street light poles on County Road E, whether replacement of the fallen pole would be included in the project cost. Mr. Stafford stated that will be an additional cost of approximately $400-500. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not . already on the agenda. . . . . ARDEN HILLS ClTY COUNCIL - August 28, 2000 DRAFT 3 Craig Wilson, 1677 Lake Valentine Road, stated that the meeting agenda should be available for interested audience members, and requested a copy. Photocopies were furnisbed by Mr. Lynch. UNFINISHED AND NEW BUSINESS A. Planning Case #OO-17c, United Properties, 1887 and 1987 Gateway Boulevard, PUD Amendment Ms. Chaput explained that the applicant is requesting to amend the PUD for the above listed properties to request administrative approval on the following items: increasing the percentage of the allowable office build-out square footage for each property; and relocation and replacement or striping of additional parking spaces. As of July I, 2000, the management company for the above listed properties changed to United Properties from Welsh Companies. The Planning Commission tabled Planning Case #00-17c at the July 5, 2000 Planning Commission meeting duc to the change in management and lack of representation. Since that time, the sixty day time limit was waived by the previous applicant and the current management company was contacted and expressed his desire to continue with the application. On September 22, 1997, the City Council approved Planning Case #97-06, PUD Master Plan and Final Plan (including variances), preliminary and final plat, and street vacation for the construction of three office/industrial buildings, addressed 1787, 1887 and 1987 Gateway Blvd. Included for background information are as follows: staff review and recommendation of the application to the Planning Commission, dated July 2, ""'",;,)}"r,,1 relevant attachments; the Planning Commission's recommendation to the City Council, datcd July 14, 1997; and final City Council action on the application Thc Planning Commission heard this requcst at the April 5,2000, Planning Commission meeting as Planning Case #00-17. At that time, the request was tabled pending further information from the applicant. The Planning Commission reviewed this request a second time as Planning Case #00-17b at the June 7 meeting. A recommendation was made on all but two items, pending further information from staff regarding the devclopment agreement. The remaining two items became Planning Case #00-17 c. Staff was asked to review thc development agreement for these properties according to the applicant's request. The development agreement was located and pertained specifically to finances. The PUD application and recommendation contained the information that was required to evaluate this planning case. Two requests were carried over from the previous Planning Case for administrative review consideration at 1987 and 1887 Gateway Blvd.: 1. Increasing the percentage of allowable office bliild-out square footage per property The original PUD, approved in Planning Case #97-06, specified parking requirements for the three buildings on Gateway Blvd. that were proposed by Welsh Companies. Since it was DRAFT ARDEN HILLS CITY COUNCIL - August 28, 2000 4 . unknown who the tenants would be of these buildings at that time, a presumption was made on . the ratio of office to warehouse within the buildings. The PUD was approved with thc requirement that each of the three buildings have 20% office space and 80% warehouse space. In Section VI (f) #1 (j) of the City's Zoning Ordinance requires office users to provide one parking space for each 250 square feet of gross floor area and industrial users to provide one parking space for each 1,000 square feet of gross industrial space provided. As a result of reviewing the original PUD, it appears that each of the buildings were set up with the proper amount of parking for 20% of/ice and 80% warehouse. If the office component was to expand within one building, the amount of parking would need to expand and there just is not sufficient room on site to accommodate this. In my opinion, this would require further review by the Planning Commission and could not be approved administratively due to the site constraints. Also, Section VI (F) #1 (f) states that proof of parking may be shown if the number of parking spaces (by the ordinance) are not required by the use, requiring approval from the Planning Commission and the City CounciL Although these buildings were developed together, parking requirements for each building are calculated separately. Overall, each building is only permitted to bave 20% office and 80% warehouse, with the exception of the property at 1987 Gateway Boulevard which is permitted 34% ortice and 66% warehouse by a variance granted following the eonstlUction of the buildings. Staff did not recommend that changes to the allowable office build-out square footage be made administratively. . 2. Relocation and replacement or striping of additional parking spaces Relocating parking on a site to accommodate minor changes should be attainable at an administrative level. Staff can review relocation and parking space striping to ensure that it meets the zoning and building code. If the request does not meet the minimum requirements of the codes as a result of the request then the applicant would need to go before the Planning Commission. Staff would recommend that the relocation and replacement or striping of additional parking spaces for these properties be permitted administratively. Ms. Chaput stated that for Planning Case #00- I 7c, Planned Unit Development Amendment for the properties at 1987 and 1887 Gateway Blvd., the Planning Commission recommends that: 1. Administrative approval to changes in the allowable office build-out square footage for the property at 1887 Gateway Boulevard is permitted for up to 25% office and 75% warehouse on the condition that if staff does not feel comfortable with the request for any reason, the applicant must go before the Planning Commission. 2. The property located at 1987 Gateway Boulevard was granted a variance in Planning Case #99023 to allow 34% office and 66% warehouse with no changes being made to this variance as a result ofthis planning case. 3. ^dministrative approval of relocation and replacement or striping of additional parking spaces for the properties at 1887 and 1987 Gateway Boulevard is permitted on the condition that if staff does not feel comfortable with the request for any reason, the applicant must go before the Planning Commission. . . . . ARDEN HILLS CITY COUNCIL - August 28, 2000 en t.. r-~ .. ;J'/',] ,'\. f~,,,, t -$';/~~"!aL . S Councilmember Larson stated he supports the Planning Commission's recommendation, adding it is reasonable to have administrative approval for the items in question. Couneilmember Aplikowski stated that it will be necessary to determine the effect which increased traffic on Gateway Boulevard will have on the road and its future development. Councilmember Grant stated that traffic studies could be donc when more office space is addcd. He added he supports thc recommendation. Councilmember Larson stated that the property at 1787 Gateway Boulevard, which is not included in the planning case, might be considered for inclusion in any amendments. Ms. Chaput stated she is unfamiliar with the situation at that property and would not be comfortable recommending any changes to that property~, Kelly artley, Property Manager for the Gateway Center, stated that property is under different ownership. Mayor Probst exprcsscd his rcluctance to add that property to the plarming case without knowing specific conditions for the property. MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to approve Planning Case #00-17c, Planned Unit Development Amendment for the properties at] 987 and 1887 Gateway Boulevard, with the following recommendations: I. Administrative approval to changes in the allowable office build-out square iootage for the property at 1887 Gateway Boulevard is permitted for up to 2S% ofiice and 7S% warehouse on the condition that if staff does not feel comfortable with the request for any reason, the applicant must go before the Planning Commission. 2. The property located at 1987 Gateway Boulevard was granted a variance in Planning Case #99023 to allow 34% ofiice and 66% warehouse with no changes being made to tllis variance as a result of this planning case. 3. Administrative approval of relocation and replacement or striping of additional parking spaces for the properties at 1887 and 1987 Gateway Boulevard is permitted on the condition that if staff does not feel comfortable with the request for any reason, the applicant must go before the Planning Commission. The motion carried unanimously (S-O). B. 2000 Pavement Management Program (PMP) Mavor Probst stated the Council should officially receive the Ingerson Neighborhood Review Group's recommendations as well as staffs recommendations, and schedule a public information meeting to discuss the issue. ARDEN HILLS CTTY COUNCIL - August 2S, 2000 r:.". l,c f" l..6 [\ r-E.T ! c>' ~ jY~,\ ~ I 6 Councilmember Rem stated that the Ingerson Review Group's report was discussed at a recent . worksession, and notcd that a letter from the Lake Josephine Association dated July 26, 2000, was appended to the documents being considered in this process. Councilmember Larson stated, in his opinion, a public meeting should be held separatcly and not in conjunction with a Council mccting. Mayor Probst stated he had assumed the public meeting would be held during a Council meeting. Councilmember Larson stated he believed the Council would receive the reports, review them and make recommendations to the City Engineer for changes to be made to the feasibility study prior to presentation at a public meeting. He added this would give interested residents an opportunity to review and comment on the revised feasibility study. Mayor Probst stated, in his opinion, the Council should have a discussion v.ith regard to the feasibility study and which features should be evaluated. lIe added this discussion would take place during a public meeting at which the neighborhood will be invited to comment. He noted that staff could be directed to prepare a new feasibility study after that meeting, which would kick off the formal process. Councilmember Larson stated, in his opinion, the public information meeting should be a separate forum for residents to discuss the study and ask questions. Mayor Probst suggested sufficient time could be allocated at a worksession or Council meeting. Councilmember Aplikowski stated that the request to the City Engineer with regard to changes to the feasibility study should follow the discussion. She added it would not be productive to move forward with the feasibility study before the public discussion. . Councilmember Grant stated he would favor holding the public information meeting at the Council's September 11 regular meeting. Mayor Probst asked for clarification with regard to that meeting's agenda from Mr. Lynch. Mr. Lynch stated the 2001 preliminary budget and Hunters Park group will be discussed on September 11. Councilmember Rem stated that she would support an early start to that meeting to ensure that residents are not kept waiting, and a major portion of the evening is reserved for the discussion. Mayor Probst stated that the budget discussion should not be lengthy, although the Hunter's Park issue could be unpredictable. He added he is comfortable with starting the meeting at 6:30 or 7:00 p.m. He asked whether City staff will have exhibits ready by September 11. Mr. Brown stated he is on vacation the week of September 4. Mr. Stafford stated he is on vacation the week of September 11. Mayor Probst asked whether another date might be more acceptable. Mr. Lynch stated the Council worksession on September IS was a possibility. Councilmember Larson stated he will be on vacation from September 19 - October 4. . ARDEN HILLS CITY COUNCIL - August 28, 2000 r\'" ,) :,', (::,::':~f l <<-" \.., {,.o~iil !Ii 7 . Mayor Probst stated he is comfortable \'lith holding the public discussion at thc Council's September 11 regular meeting. Councilmember Larson stated he supports the public infoID1ation meeting, adding that the neighborhood's focus will be on amendments to the feasibility study, and its recommendations. He noted that actions taken by the Council should be based upon resident's input. Councilmember Rem stated that the Council should seek active input from the neighborhood rather than direct staff to prepare the feasibility study. She addcd this will provide more collaborative direction for the feasibility study. Councilmember Larson stated an additional information meeting should be held after the new feasibility study is ready, giving residents the oppOltunity to review it and ask questions when the Council makes its decision. Mayor Probst stated the meeting should be scheduled to offer dircction to staff after which the next appropriate activity could be scheduled. He asked for a consensus from the Council on scheduling the discussion either September 11 or September 18. Councilmember Larson stated hc would prefer September II. Councilmember Grant stated he would prefer September 11. He addcd that the review group met ten times and residents are interested in the outcome of the process. He noted it will be a good opportunity to recognize the . neighborhood group's efforts. Mr. Lynch requested clarification with regard to direction for staffs preparation of the feasibility study. Mayor Probst statcd that staff should await direction from the Council after the public information mecting before preparing the feasibility study. MOTION: Councilmember Grant moved and Council member Larson seconded a motion to receive final recommendations irom the Ingerson Neighborhood Review Group and City staff as presented to the Council, as well as the Lake Josephine Neighborhood Association letter dated July 26, 2000, and to sehcdule a public discussion as part of the September II regular Council meeting. The motion carried unanimously (5-0). C. Final Pay Request, 1999 Sanitary Sewer Projeet, Lametti and Sons Mr. Brown stated that Pay Estimate #3 of the 1999 Sanitary Sewer Rehabilitation Program represents final payment and includes televising, cleaning and sag repair work. He added the contract was successful and has resulted in further evaluation and awareness of problem areas. . Mr. Brown recommended that the Council approve Pay Estimate #3 (Final Payment) in the amount of$37,8IS.78 to Lametti and Sons, Inc. He added that no retainage is being held for the proj ect. ARDEN HILLS CITY COUNCIL - August 28, 2000 [:~: R~ /f-:;~ ~ T 8 MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to approve Pay Estimate #3 (Final Payment) in the amount of$37,815.78 to Larnetti and Sons, Inc. The motion canied unanimously (5-0). . D. Lake Josephine East LLC Pending Lawsuit Mr. Lynch stated that pending litigation discussed at the recent closed executive decision required a formal declaration by the Council. He added that it was necessary to direct the City Attorney to contact the attorney for Lake Josephine East LLC to indicate that the City will join in efforts to obtain the necessary right of way for Shoreline Drive north to south, but not to include the Bachman property. MOTION: Councilmember Ap1ikowski moved and Councilmember Larson seconded a motion to request that the City Attorney contact the attorney for Lake Josephine East LLC to indicate that the City will join in efforts to obtain the necessary right of way for Shoreline Drive north to south, but not to include the Bachman property. The motion canied unanimously (5-0). ADMINISTRATOR COMMENTS Mr. Lynch stated, with regard to the City Hall property, that the Army Corps of Engineers is awaiting completion of a 30-day publication period for the environmental study before defining title and description. He added the publication period will end on September 5. . COUNCIL COMMENTS Councilmcmber Grant stated that the Fall Recreation Guide continues to receive good reviews. He added that an increase in the number of soccer teams mcans an increase in the need for fields. He noted there is a new preschool soccer league. Councilmember Grant stated that the Parks & Recreation Department completed trail grooming and brush clearing after recent storms. He added the Ingerson Park play structure is installed. He noted the Cummings Park warminghouse repairs were completed by City staff at a savings of $4,000. Councilmember Larson stated that Bethel College had begun construction on their athletic fields on the west side of Old Snelling. Councilmember Grant stated he received a copy of a letter which Bruce Kunkel of Bethcl College sent to the surrounding neighborhood with regard to commencement of construction. Counci1member Larson stated that the first building is being erected in Tony Schmidt Park, adding it is attractive and the buildings will look nice in that setting. Councilmember Rem stated that the Council had received a copy of an e-mail from her with regard to the City's participation on the State of Minnesota Human Rights Board on which the . e . . ARDEN HILLS CITY COUNCIL - August 28,2000 t\ 1.....-' 9 ~~ fj ~ City votes as a board member. She added she had responded to Mr. Lynch with regard to the City's position on the board, in anticipation of their September 28 meeting. Councilmember Rem stated that a web site has been created for the RAB, which contains site maps and Army documcntation. Councilmemher Rem stated that divcrsion funding for Northwest Youth & Family Services has been restored. Council member Rem stated that residents have expressed a wish to see the Valcntine Park ice rink put back in place this winter. She added the neighborhood will be circulating a petition for presentation to the Council. Councilmember Aplikowski stated the park is not conducive for an ice rink. Mr. Wilson, 1677 Lake Valentine Road, stated he lives in that neighborhood and the residents were not informed that the rink would not be put in the park until it was too late. He added residents would like an explanation. Mayor Probst statcd if the neighborhood wants a rink in the park, the Council has the ability to do that although the site conditions make it difficult. He added that the Parks & Recreation Committee recommended that an ice rink should not be put in Valentine Park due to the low number of skaters and difficulty in keeping it staffed. Mr. Wilson stated the neighborhood was not made aware of this decision. Mayor Probst stated the Parks & Recreation Committee should address this issue and present a recommendation to the Council. Councilmember Aplikowski stated the issue will be on an upcoming agenda for the Parks & Recreation Committee. Councilmember Larson asked, with regard to the State of MilU1esota Human Rights Board, whethcr a representative of the City could serve on their board. Councilmember Rem stated that a rcsident had been representing the City, and she was also willing to servc as a rcprcscntative. Mayor Probst statcd that thc Council had changed its Human Rights group's status from commission to committee in 1991 or 1992, and more recently, did not re-appoint the committee as efforts to revitalize the group had failed. He added the Council has the ability to reinstate that group, stressing the difficulty the City had in the past with recruiting participants and keeping the group together. Councilmember Larson stated, in his opinion, the City should have a representative on the Human Rights Board to represent the City in some capacity. Mayor Probst stated he is comfortable with continuing the ongoing appointment. Councilmember Aplikowski stated shc would support a committee tllat would meet problems which might arise. She added she would not support a committee in place to discuss problems in other communities. She noted, in her opinion, a human rights committee is necessary only if there is a need in the community. ARDEN HILLS CITY COUNCIL - August 28, 2000 -t' , , j, >#' ;:,":,p. 't ~ 10 , Mayor Probst stated that as Councilmcmber Rem is interested in pmsuing the appointment, he . requested that Couneilmember Rem work with City staff to put together a recommendation to be presented to the Council for approval. Couneilmember Rem agreed, Mr. Lynch asked whether Mayor Probst wished to see reinstatement of a commission or committee for human rights, or to continue a single representative with voting rights at the State level. Mayor Probst stated he is comfortable with having a representative, but added that Councilmember Rem is willing to take on the challenge ofputling a committee back together again. He noted he is comfortable with that attempt. Mr. Lynch stated this is the only instance in which a single individual represents the collective policies of the City. He added, from a public policy standpoint, it is a difficult position. Mayor Probst asked whether any documentation had been received from the State with regard to thc rclease ofI-35W right-of-way from MNDOT. Mr. Lynch stated a legal dcscription and map wcre available. Mr. Stafford stated he is unsme whether it is clear title as it is not clearly defined. Mayor Probst requested that the documentation be included in a futme Council packet. Mayor Probst stated the final breakout workshop for the 35W Corridor Coalition will be held September 13 at 5:30 p.m. at the New Brighton Family Service Center. IIe added that he had received compositc drawings taken from the previous workshops. ADJOURN . MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to adjourn the meeting at 8:50 p.m. The motion carried unanimously (5-0). Dcnnis Probst Mayor Joe Lynch City Administrator NOTICE OF MEETINGS The next regular City Council meeting will be held Monday, Scptember 11,2000 at 7:30 p.m. at the Ardcn Hills Council chambers. . . . . ... ., CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 09/11100 COUNCIL MEETING PAGE10F3 CLAIMS PAID SINCE LAST COUNCIL '\1EETII>G (08/28/001 I ',CK,# 'I cKI1M~ A, V:E.NUUt~}?"-"'" . .................................,.."....l .,AMotmrr' I ,N'9MM~Nts'(" . ......1 :--';-:--':-'-;';"<-:':-:-::-:'-';-:-:-:-:"::::::;:-;::':':':::::::'-';:;:.:; ! :-:-:-:-.-:-::--::::-::::::::::::::::::::; 18199 08/24/00 Fortis Benefits 220.50 SCDtember Short Tenn Disabilitv 18200 08/24/00 Health Partners 525.56 Dental Insurance ~ Sentember 18201 08/29/00 Lametti & Sons, Inc. 37,815.78 Final Pavment-1999 San Sewer Rehab Proiect 18202 08/29/00 DCA Inc. - FSA Deoartment 516.55 Medical & Davcare Reimbursement 8/18 18203 08/29/00 Affinitv Plus Federal Credit Union 3,591.69 First Sentember PaYroll [8204 08/29/00 IC.MI\ Retirement Trust-457 1,786.09 First Sentember Pavroll 18205 08/30/00 Public Employees Retirement Association 3,273.89 First September Payroll 18206 09/01/00 Radisson Arrov.'\vDod 210.87 l'vfN Mayors Association 2000 Conf-J.~h 18207 09/0 1/00 Harnline University 168.00 Manae-ement Menu - J. Lvnch 18208 09/01/00 O'Learv, Rvan 53.95 TeIll1is Team Travel Reimbursement 18209 09/05/00 Al\.1B Pronertv LP 4,378.00 Sentember Rent & Gen Oper Exn 18210 09/05/00 E-Z Recyclincr, Inc. 4,714.00 August Service 18211 09/06/00 Northern States Power Co~nv 4 109.37 August Service I I II Subtotal - Paid Claims 61,364.25 I Paid Claims From Above. 61,364.25 Add Unpaid Claims, Page 3 of 3 . 121.92294 Total Accounts Pa)'ablc Claims for Council Approval, 09/11/00- 183,287.19 Note: Checks fDr unpaid claims totaling $40,737.20 were mailed on August 29, 2000 after approval at the August 28, 2000 Council Meeting. They were check numbers 18156 - ]8]98 This sequence corresponds to unpaid tcmponuy numbers TJ - 1'43. Check numbers 18154 - 18155 were used for alignment. ",nd)"""""""P-Oy.blolol.'m,1 ... ,. CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 09/11/00 COUNCIL MEETING PAGE 2 OF 3 . UNPAID CLAIMS REGISTER: I( \\ (\ \:: TOI 09112/00 Abdo, Abdo, Eick & Mevers 45.00 GASH 34 Seminar - T Post T02 09112/00 AdvantaQc Si2:1l & Graphics, Inc. 60.17 Renlacement Signs forTiller T03 09/12/00 Anderson, Beth 47.00 Refimd~Tap, Jazz & Ballet (Jess Admin ree) T04 09112/00 Animal Control Services, Inc. 724.05 Dog/Cat Enforcement-Aug T05 09112/00 Archite<.:tural Alliance 1,635 70 City Hall Redesign 711.7/28 T06 09112/00 Arden Hills Tire & Service Center 83.95 Turf Tire (Spare) & Toro #49 Tire T07 09/12/00 Beiss\'Venger's How-To Store 46.84 ^ ugust Purcha~es T08 09(]?/oO Bernard, Jacqueline 31.00 Refund-Co-Rec Soccer T09 09112/00 Bover Ford Trucks 19.08 Tension Assembly Exchange TIO 09112/00 Business Forms and Accounting 19251 Pavroll Checks (1100) TlI 09112/00 CcnUlrv Fence 7,481.42 Temp Fcnce-:.lew Cit\' Hall Tl2 09/12/00 Connelly Industrial Electronics 1,12358 Booster Control Panel Renalr T13 09/12/00 Coruorate Exoress 383.04 Office Supplies & COpy PaDer TI4 09/12/00 Docuvoice Communications Corp 158.30 ell-Voice MailR9/l-9J30 TI5 09/12/00 Flexible Pipe Tool Company 1.666.73 600 ft Jetting Hose T16 09112/00 FrattalJone's Hardl,van:: 97.74 August Purchases T17 09/12/00 Galvan's Tradine: Comoallv 100.00 PT Gift Certificates T]8 09/12/00 Glenwood Imdewood 15.57 Snringwater-CH T19 09/12/00 Gonher Snort 619.93 Youth Soccer Sunnlies/Onme:c Cones T20 09/12/00 Government Training Service 165.00 MN Mayors 2000 Conference 9/22 12] 091] 2/00 Great Garage Door Co. 469.00 Fire DamagcRCununinp"s Park T22 09112/00 Hanzalik Sharon 31.00 Refllnd~Co-Rec Soccer T23 09/12/00 Hvdro Suoolv Co. 31,760.93 Meter Install & Uogradcs #20-#22 T24 09/12/00 Indenendent Snorts Network 702.00 Umpire Svcs 8J22~8/31 T25 09/12/00 LTG Power Equipment 24.40 Weed \VJ)ip-Air Filter & Cover 126 09!12/00 i\1N Fall Maintenance Exoo 40.00 Winkel & Frevberger 9/28/00 127 09/]2/00 MRPA 3900 Marketing 2000-01son 128 09/12/00 Moore, Thoma,> 216.50 Mileaae & Expense Reimbursement 129 09/12/00 NCPERS Grano Life Insurance 45.00 PERA Life-September T30 09112/00 Nott Company 31.84 Hose & Fittings-Taro #33 nl 09112/00 Oden, Markel 31.00 Rcfimd~Soccer T32 09/12/00 Pace Analvtical 319.00 August Water lestinl! 133 09112/00 Pitnev Bowes 237.60 Posta.Qe Meter Rental IOIOO~OI/Ol T34 09/12/00 Post, Terrance 83.86 Mileage Reimbursement T35 09!12iOO Purchase Power 465.00 Postage - Meter T36 09112/00 Ramscv County 54,22R.49 SeDtcmber Law Enforcement II Total- Unpaid Claims--- 103,421.23 I . ""odyiac'""""p,y.blo'<I,im,1 . . . . ~ CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 09/I I100 COUNCIL MEETING PAGE3 OF 3 UNPAID CLAIMS REGISTER: II.ttr,W.M' tKlikikl.j@\'))Qj('. . ."" "'%MmWt?J? coMMtNrs.?"",'. .i ! 1'37 , 09/12/00 Skvhawks Sports Academv 1 387.00 Mini Hawk SHS 101 1'38 09/12/00 Snrint PCS 80.56 Cell Phone Service T39 09/12/00 Stafford, Dwavnc 49.73 Milcae:e Reimbursement 1'40 09/1?/00 Tarp'ct Stores 31.92 Soccer Balls 1'41 09112100 TimeSaver Off Site Secretarial 138.00 Rcc Sec~CC-8/28 T42 09/12/00 Tmck Utilities Mfe: Comoanv 14,400.93 Plow & Assemblv #504-00 1'43 09/12/00 LTS \Vest ConmlUnications 1,653.62 Phone Service T44 09/12/00 V crizon Wireless 86.93 Cell Phonc Service T45 09/12/00 Waste Management-Blaine 375.77 Waste Removal 1'46 09112/00 Vol inkcl, David 21.25 Cell Phonc Cover~ReimbuTsement T47 09/12/00 Xerox Cornoration 276.00 Julv Base Charge Subtotal, Page 3 of3 - 18,501.71 Page 20f3 Brou!:':ht F onvard - 103,421.23 I Total Unpaid Claims --- 121,922.94 I '''''")-.'"oounl' ~.y.bl",<I.;m_<1 . g 0 ~ ~ 0 0 g c. 0 0 N ~ 0 0 N O. = 0 6 M ~ 0 0 0 0 0;- w ~ '" 0' '" N ~ .. ~ N ~ a:: ~ ~ ,;;;:: :c ~ 0 0 M ,- ~ ~ M ~. o. 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". e ~ ~ c 00 c ~ :c: ~ ~ :c: ~ "5: ~ ~ ~ ] c c ~ . ; . . . ~ -- .. o'~"'''I'O'' . ~ 2: ~ ~ ~+.. +.,..6 0'''' Minnesota Department ofTransportation Metropolitan Division Waters Edge 1500 West County Road B2 Roseville, MN 55113 July 28, 2000 Dear Recipient: The Metropolitan Division is soliciting candidate projects for funding through the Transportation Revolving Loan Fund (TRLF). The deadline for submitting TRLF applications for this solicitation is Friday, September 15,2000. In 1995, the Federal government established the State Infrastructure Bank (SIB) program. During the 1997 legislative session, MnlDOT proposed legislation that would create a SIB for Minnesota. On May 12, 1997, this legislation, known as the Transportation Revolving Loan Fund, was signed into law. The purpose of the TRLF is to attract new funding into transportation, encourage innovative approaches to financing transportation projects, and help build needed transportation infrastructure. Operating much like a commercial bank, the TRLF provides loans or credit enhancements (lines of credit, letters of credit, debt service guarantees) that can be used to finance projects. Borrowers eligible for the TRLF financing include the state, counties, cities, townships, and other governmental entities with projects eligible for federal aid funding under Title 23- Highways. Eligibleprojects include, but are not limited to: preliminary engineering activities, right-of-way acquisition; road and bridge maintenance, repair, improvement, or construction; rail safety projects and enhancement items. Loans must be secured by a dedicated revenue stream from sources such as property taxes, sales taxes, special assessments, future federal aid, or future state aid revenues. Repayments on such loans and financing will be deposited back into the TRLF and used to finance another set of projects, creating a continually expanding pool of transportation funding. All proposals for the TRLF projects will ultimately be required to go through the Metro Division Area Transportation Partnership (ATP) for approval and become a part of the State Transportation Improvement Program (STIP). Proposals located within the seven county Twin Cities boundary must ultimately obtain Metropolitan Council approval and be included in the Metropolitan Council's Transportation Improvement Program (TIP). The ATP will submit a prioritized list ofTRLF projects to MnlDOT's Office ofInvestment Management on November 17, 2000. The Office of Investment Management will integrate the lists of projects An equal opportunity employer ... , received from the ATPs and submit them to the Mn/DOT Transportation Investment Committee for final review and certification to the Minnesota Public Facilities Authority (PF A). The PF A will request that certified project sponsors submit supplemental loan applications as well as provide additional information concerning their financial capability to repay the loan. Following loan approval, the PF A and the borrower will proceed with the execution of the project loan agreement, bond closing, and project letting. The PF A will use a bond market index to establish base interest rates for loans based on whether the borrower will provide a general obligation or a revenue bond. PF A will provide a discount from the base rate to make TRLF financing a viable and attractive alternative for funding transportation projects. Cities with populations of less than 5000 will receive an additional 1 % discount to the already lower rate. Loan disbursements will be made to the borrower on a monthly basis as project expenses occur. . I hope this solicitation request sparks interest in the TRLF program. The coordinator for this program in the Metropolitan Division is Brian Vollum. Please contact him at the Minnesota Department of Transportation, 1500 West County Road B-2, Roseville, Minnesota 55113, 651-582-1408, if you have any questions about the program or wish to receive a loan application and information packet. Sincerely, Ric ard A. Stehr Division Engineer , \' \ ,. . > . . TRANSPORTATION REVOLVING LOAN FUND (TRLF) . ~ Special Solicitation Announcement Please be advised that the Minnesota Department of Transportation (MnlDOT) is soliciting candidate projects for funding through the Transportation Revolving Loan Fund (TRLF). The deadline for submitting applications is Friday, September 15, 2000. F or those unfamiliar with the TRLF program, the TRLF operates much like a commercial bank, providing low-interest loans and other types of financial assistance on a competitive basis to governmental entities for eligible transportation projects. The 2080 Legislature appropriated $15 million to the TRLF to be used for highway projects such as road and bridge construction, right-of-way acquisition, certain utility work necessitated by highway reconstruction, etc. . . . Candidate projects must be eligible under Federal Title 23 to apply for a loan. Federal Title 23 projects are those transportation projects that are eligible to receive federal funds under one of the existing programs administered by the Federal Highway Administration. In addition, projects which get selected will be required to follow all MnlDOT State and Federal Aid project development requirements, If you are interested in applying for a loan, please contact the applicable TRLF Coordinator listed on the reverse side of this sheet. The schedule for selecting candidate projects will be as follows: July 2000 - Solicitation announcement distributed and published Aug.-Sept. 15, 2000 - Applicants prepare and submit applications to TRLF Coordinators Sept. 15. _ Nov. 17, 2000 - District/ATPs approve/prioritize applications and submit to Mn/DOT Nov. 17 - Dec. 2000 - MnlDOT evaluates applications and selects projects Jan..Dec. 2001 _ Public Facilities Authority approves loans and enters into loan agreements Please also see the enclosed survey. If it applies, please complete, and fax it to tile attention of Brad Larsen at Fax # 65//296-3019 (Phone # 651/282-2170). TRANSPORT A nON REVOLVING LOAN FUND (TRLF) CONTACT LIST District! A TP 1 Please direct TRLF Questions to vonr applicable District/ATP TRLF Coordinator listed below: Gus Peterson 1123 Mesaba Avenue Duluth, MN 5581] 2 J 8/723-4960 Ext. 3325 Fax: 218/723-4936 E!:US. oeterson({i:!dot. state .fin. us District!A TP 4 Lee Kessler 1000 Trunk Hwy. 10 West Detroit Lakes, MN 6560] 218/847-1553 Fax: 218/847-1583 lee .kesslerlii1dot.state.mn .us District! A TP 8 Patrick Weidemann P.O. Box 768 2505 Transportation Road Willmar, MN 5620] 320/214-3753 Fax: 320/231-5] 68 Datrick. weidemann rwdot.state .ron. us District/ A TP 2 Craig Collison P.O. Box 490 Bemidji, MN 566 19 218/755-3813 Fax: 2]8/755-2028 craig .collisonlii1dot.state .mn. us District! A TP 6 Tony Hames 2900 48th Street N. W. Rochester, MN 5590] 507/285-7380 Fax: 507/285-7355 tony .hamesrmdot.state ,mn.us Metro Brian Vollum Waters Edge Bldg. 1500 W. County Rd. B2 Roseville, MN 55113 651/582-1408 Fax: 651/582-1368 brian. vollumlii1dot. state.mn. us For Questions specificallv related to Draier. eliQibilitv. please contact: Brad Larsen Mn/DOT, Office oflnvestment Management Transportation Building - Third Floor, MS 440 395 John Ireland Boulevard St. Paul, MN 55155-1899 6511282-2]70 (Fax: 6511296-3019) brad .Iarsen@dot.state.mn.us District/ A TP 3 Steve Voss 1991 Industrial Park . Brainerd, MN 56425 218/828-2471 Fax: 218/828-2210 steve. vosslii1dot.state .mn. us District!ATP 7 Douglas Haeder P.O. Box 4039 Mankato, MN 56002-4039 507/389-6870 Fax: 507/389-6281 dOU2 las.haeder@dot.state.mn.us For Questions snecificallv related to financinl!: and loan avoroval. nlease contact: Jeff Freeman MN Dept. of Trade and Econ. Development 500 Metro Square ] 2] 7th Place East St. Paul, MN 5510] 651/296-2838 (Fax: 65]/205-4226) ieffrev. freemanuustate.mn.us Or Becky Sabie MN Dept. of Trade and Econ. Development 500 Metro Square 12] 7th Place East St. Paul, MN 55101 651/297-3799 (Fax: 65]/205-4226) rebecca.sabielii1state.mn .us The TRLF web site can be found at hllO://www.oim.dot.state.mn.us 7114100 ,. e . e. . ; e ~ II . . 'l'~~ \+, ~~~ Of ,., Transportation Revolving Loan Fund (TRLF) Survey If you have a transportation project that is not eligible under any Federal Title 23 program, but a project that you think should be considered for a TRLF loan, please fill out the following information and fax it to the attention of Brad Larsen,Mn/DOT Office of Investment Management, by October 1,2000 (Fax # 651/296-3019). This information will be used to identify the need for TRLF loans for transportation proje<:ts which are not eligible under federal law (examples: joint transportation maintenance facilities, local road and street projects, non-Title 23 eligible utility work, etc. . . .) Applicant Name: Project Contact: Project Description: Telephone: Loan Amount Needed: $ Proposed Repayment Term: yrs. Pleasefax completed SUTVIry to the anention of Brad Larsen at Fax # 651/296-3019, by October 1,2000. lfyou have any questions about this SUTVIry, please contact Brad Larsen at Mn/DOT, Office of Investment Management, 395 John Ireland Blvd., MS 440, St. Paul, MN 55155 (Phone # 651/282-2170) (E-mail: brad.larsen@doLstate.mn.us) e CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 00-31 A RESOLUTION RECOGNIZING ACCOMPLISHMENTS AND DISSOLVING OF SPECIFIC TASK FORCES WATER QUALITY TASK FORCE AND INGERSON NEIGHBORHOOD REVIEW GROUP WHEREAS, the Ardcn Hills City Council has historically uscd the services of volunteers to assist the City with a variety of projects; and WHEREAS, these volunteers have primarily provided this assistance by serving on various city committces, commissions or task forces; and WHEREAS, thc City Council has found the assistance provided by the Water Quality Task Force and the Ingerson Neighborhood Review Group to be of great value to the City Council in its decision making process; and . WHEREAS, the City Council has found these types of committees, commissions, and task forces to be an intcgral part of the communication efforts with the citizens of Arden Hills; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota that it acknowledges the efforts of both the Water Quality Task Force and the Ingerson Neighborhood Review Group, and thanks those members of each group. BE IT FURTHER RESOLVED that the City Council hereby dissolves the Water Qnality Task Force and the Ingerson Neighborhood Review Group as official advisory groups to the City Council of Arden Hills. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11 th DAY OF SEPTEMBER, 2000. ATTEST: DENNIS PROBST, MAYOR . JOSEPH P. LYNCH, CITY ADMINISTRATOR e . . .4 CITY OF ARDEN HILLS MEMORANDUM DATE: Wednesday, September 06, 2000 TO: Mayor and City Council Jennifer Chaput, City Plallller~ FROM: SUBJECT: Hunter's Park Apartments During the public portion of the meeting, a representative of Hunter's Park Apartments, 4 Pine Tree Drive, will be present to voice the concerns of the tenants. A packet of infonnation regarding fifteen units of Section 8 housing that are returning to market value has been provided to you, for your information. There are currently fifteen Section 8 units (HUD subsidized rents) in Hunter's Park Apartments. The owner of the building has chosen to allow his contract to expire with HUD, causing the fifteen units to return to market value rents in September, 200l. Vouchers will be provided to the residents of the fifteen units, allowing them to continue to have subsidized rent and the building owner has agrecd to take them for an additional year following expiration. These vouchers can also be used to assist with rent at other properties if the building owners choose to accept them. Hunter's Park contacted City staff over a month ago to inquire what the City may be able to do to assist with their situation. At that time, staff stated that there was not anything that the City could do since the owner of Hunter's Park had fulfilled his obligations with mID. They have chosen to come before the City Council to ensure that you are aware of this issue and to ask for any assistance that you may be able to provide. Since this time, I have been in contact with Mary Lou Egan, Ramsey County Community Development Department, who reiterated that there wasn't anything that the City could do to assist the residents unless the building owner was interested in renewing his contract with HUD. The legislature appropriated funds to this type of situation within the metro area during the past year. Financial incentives were offered to the owner to allow for the continuance of Section 8 units but he refused. He has plans to retire and also has discussed with City staff in the past that he may wish to convert the complex from rental units into condominiums in the near future. Affordable housing has become extremely difficult to locate in the metro area. The vacancy rate for rental units has been just over 1 % in the past few years, creating a very tight market and allowing for property owners to significantly increase rents. Although this situation is very unfortunate for the current tenants of the fifteen affected units in Hunter's Park Apartments, it is solely the decision of the property owner to remain within the HUD program, not the responsibility of the City. ~ . ' e Hunter's Park Tenant Council 4Pine Tree Dr., Arden Hills, MN August 14th, 2000, City Council meeting . 15 Section 8 units at Hunter's Park Apartments, in Arden Hills, are going to loose their affordability; the owner is allowing the project- based Section 8 contract to expire, Mr. Bailey has said he will take enhanced vouchers at Hunter's Park for the first year after termination, so tenants can remain in their current units for at least one year after expiration of the Section 8 contract on Sept. 28th of 2001. The owner can continue to take the enhanced vouchers-which cover the owners proposed rent increase; tenants continue to pay 30% of their income and HUD pays the rest-after the first year ifhe so chooses. Enhanced vouchers provide a small degree of protection for residents experiencing a Section 8 expiration! termination but the housing market is so tight that an extra year of safety from a housing market that is out of control is simply not enough. . The tenants-seniors, living on a fixed income, single mothers, struggling to raise their kids, and handicapped people-are forced to live with the uncertainty of not knowing if they will have a home in a year. They are being pushed out into a housing market that is extremely tight. There is no way tenants can afford market rate rent at Hunter's Park-with one bedrooms costing $728.00 a month and two bedrooms costing $853.00 a month upon expiration, Sept 28, 2001. e . Fewer and fewer owners are accepting tenant-based vouchers, and more and more owners are terminating their section 8 contracts, eliminating the units that are affordable to low income people. It is common for tenants to be on a waiting list for one and halfto two years before receiving a voucher or gaining access to a project-based Section 8 unit. Enhanced Vouchers . Enhanced vouchers are issued upon the termination or expiration of project-based section 8. . The Metro BRA issues the enhanced vouchers for Arden Hills. e . Enhanced vouchers will cover the subsequent rent increase after the Sec. 8 termination. e . The owner is only obligated to take the enhanced vouchers for one year. After the first year, the owner can elect to stop taking the enhanced vouchers or continue to take them-as long as congress appropriates the money. . Ifthe tenant decides to leave the building, the enhanced voucher becomes a regular voucher, a "housing choice voucher," which the tenant can take with them to use at another building that accepts vouchers. However, with the shortage of affordable housing and a low vacancy rate in the metro area, few units are available for tenants with vouchers. In addition, the unit that is vacated by the tenant is lost as affordable housing; it becomes a market-rate unit. My. Bailey does not want to deal with project based Section 8 anymore because it locks him into government regulation/programs. Bailey stressed that he wants the "flexibility" of getting out of the government contract. e In addition, Mr. Bailey has expressed interest in selling the building or turning it into condos within five years when his mortgage comes due in 2004, and, to increase tenant's level of uncertainty, he is going to retire within a year. The city council could urge Mr. Bailey do the right thing by selling the building to a nonprofit buyer, investing in the long-term affordability of housing in Arden Hills. The community needs the low-income residents of Hunter's Park: they are the retired parents of active community members; they are handicapped individuals; they are Head Start and preschool teachers; they are nurses; they are managers of your local hardware store; they are part-time computer programmers. Do you want these people living in Arden Hills? You need these people living in your community. If you do want and need these people living in the community then the city and the state have to take steps toward preserving affordable housing. There are a number of children living at Hunter's Park, and being uprooted from your home and transferred to a new school, leaving your friends behind, can have a profound affect on a child's development. A stable home and a quality education can give a child all the necessary advantages to succeed in life. . e This is why communities need to start emphasizing the critical importance of preserving affordable housing-and it starts at the city council-level. A letter was sent to Mr. Bailey requesting that he attend a meeting with the Section 8 residents to discuss his intentions; Bailey refused to meet with residents. (The letter to Mr. Bailey from HPTC has been enclosed in the packet of correspondence,) He said that he would not come to a meeting with Hunter's Park tenants because he is afraid of the group mentality-a fear of the collective power of a group. He said this is because he does not have to come to a meeting with residents; he has done what is legally required of him. And he does not have to recognize the council as a viable group. However, he said that residents can call him anytime with questions, and he will deal with them on an individual basis. . To Mr. Bailey's credit, he has sent out a letter to residents confirming that he will take the enhanced vouchers at Hunter's Park for the first year after expiration/termination. This was certainly an honorable and responsible gesture on his part; he did not have to do this. There is no function within HUD policy or MHF A guidelines to require an owner to notify tenants that he will accept enhanced vouchers at the property. Normally, tenants will not know until months before the termination oftheir subsided housing ifthe owner will take the enhanced vouchers, and this is far to late for tenants to look for alternative housing-especially during the Metro areas housing crisis. The letter to tenants from Mr. Bailey confirming in writing that enhanced vouchers will be taken at Hunter's Park is a result of the tenant council's pressure on Mr. Bailey and their pressure on the MHFA to accommodate the concerns of residents. Only within the last month has congress amended the language of BUD policy to require owners to take the enhanced vouchers for the first year after the termination of project based Section 8; before the language did not require owners to take the enhanced vouchers at the termination of the Section 8 contract. e A letter from MHF A to BUD has been included in the packet of information and correspondence. The letter was sent to BUD wanting an explanation for why the HAP contracts of six properties throughout MN, including Hunter's Park, was shorted from 40 year to 20 years-with no two, five-year renewals. During Nov. 151 1984 and July 29th 1986, these properties prepaid their MHF A mortgages, and BUD subsequently shortened their HAP contracts to 20 years-essentially shortening the life of the buildings affordability, MHF A recommended that BUD consider restoring the contracts to their original terms, Nothing has been done concerning this . matter; and to make matters even more interesting, both MHF A and HUD have misplaced HUD's response to MHF A's letter. Bailey stands to increase his profits by dumping the project based Sec. 8 and converting to market rate-or by taking the enhanced vouchers, he will increase the rent levels on the 15 Sec. 8 units. With project based Section 8 the rents are capped at a certain level of payment from HUD. For example: Current Sec. 8 rent schedule: Newmarket-rate rents, post Sept 28th, 2001: 1 br $608 1 br (HCP) $647 2 br $751 2 br (HCP) $784 1 br $728 2 br (middle unit) $853 2 br (end unit) $894 General Information . As soon as the Sec, 8 contract expires and tenants are issued preservation vouchers for the following year, those vouchers become portable, "housing choice" vouchers, which can be used through out .. the metro area, the state, or even the country. .. . Tenants will be notified by the Metro BRA 3-4 months before the Section 8 expiration on Sept. 28 2001, to be informed about the enhanced vouchers-"preservation vouchers." . Vouchers are not as good as they seem. The Metro Section 8 survey, done by Home Line's tenant services for the last five years, shows that only 10% oflandlords in the market accept renters with Section 8. . Landlords also have income requirements, meaning renters must have a certain amount of monthly income to be able to rent a unit, even with section 8 assistance. . The average rent for a 2 bedroom apartment in the metro area is between $700 and $900. Generally the amount covered by a "Housing Choice" voucher is significantly less, the rest comes out of your pocket. What are you going to do to help Hunter's Park residents with this problem? . What are you doing to preserve existing affordable housing stock and create more needed affordable housing in Arden Hills? Thanks, Hunter's Park Tenant Council . . ... Personal Statements from Section 8 tenants at Hunter's Park . Walter, Apt. 212 . How will the loss of affordable housing affect you? I don't know if another place will take my voucher. I don't know how long it will take for me to get on a waiting list. If! can't fmd an affordable place to live in the cities, I will be forced to move up north and live with my brother, but I don't know ifhe will have me. . What would happen if you had to pay market rate for rent-about $600 a month? Well, I couldn't pay that much. I only make $512 a month from (SSI) social security disability. Now, I pay 30% of my income for rent, $135 a month, $30 for the electric bill, $26 a month for the phone-totaling $191 in regular expenses. I am left with about $321, and this does not include food or Rx drugs. I have to go to the food shelf once a month in order to get by. It gets really tight at the end of the month. I squeeze every penny. . Nancie Light, Apt. 128 I live in a subsidized apartment at Hunter's Park. I am a divorced single mother that thinks it is great to be able to have a nice apartment in a nice area, to be able to afford and raise my child in a good school district. I would not be able to afford market rent on my salary as a single parent. I feel it is necessary for subsidized apartments in areas where you feel safe for your child and yourself. I do not want to have to move my child out of an area where he has made friends, feels safe, and has started school in district 621. I would not be able to buy a house or rent an apartment at market rent in this area on an LP A salary. I feel we all are good tenants here. Henrietta Briggs, Apt. 312 I am a woman, eighty-seven years old, and have been a widow for over thirty years. I am able with the assistance of BUD to live comfortably at Hunter's Park-which is a very nice apartment complex with fifteen . subsidized apartments for young people with children and handicapped e renters, also. It is very difficult at this time to contemplate finding another apartment. Nancy Ringold, Apt. 112 I live in a subsidized apartment at Hunter's Park in Arden Hills. We have been given notice that the owner will be canceling the Section 8 apartments one-year from September 28,2001. I am disabled, with a stroke and three heart attacks. Moving would be very difficult. I have a support system of doctors, aids, grocery deliveries, and fatnily in this neighborhood. There are very few apartments equipped to handle my needs. The safe environment in Arden Hills has been a big plus in my life. I would appreciate any help or suggestions the council could give. . . e To whom it may concern; August 08, 2000 Hello, my name is Kathy Bruno I live at 4 Pine Tree Dr.#228 otherwise known as Hunters Park Apts. I am writting this letter to you to let you know how much my life would change and or be affected by having to leave Hunters Park subsidized apartments. Right now I walk to work, so I save on gas, this would change. I would also now have more ware and tear on my car, also the insurance would change. Not to mention the gas prices for traveling back and forth to work. Not that it matters but I would also have the miles added to the odometer that I would get for driving every day. And thats just from going to work. It may mean I have to change jobs for the reasons stated above. I have been at my job for 3 years now and have become the assistant manager. These changes would be hard on anyone, but I have a 10 year old son and he would have to change schools, and his friends he has aquired here at Hunters park. I would like to avoid that as much as possible for now. If I were to have to leave ,it probably would mean that I would have to leave the Arden Hills area. Because there is no other affordable housing in this area. I have looked into the housing link subsidized residence book and they have phone waiting list for the waiting list, and you would have to call every day on the off chance that you might get lucky today and get on the list then the waiting starts, it could take up to 3-5 years on the list before there is an opening. So in conclusion I would like to add that I think it would affect my life more than I care to admidt . I just want to raise my son in the most comfortable envoiment possible that I can and teach my son to the best of my abilities. So please keep Hunters park housing afforadable. . ~ . FR8j'rf: HOMEL 1 nil! FAX NO. : 612S080998 Apr. 12 2000 01:~1PM P2 . BAILEY ENTERPRISES, INC. 484 NORTH WAElASHA STREET' ST. PAUL, MINNESOTA 55102 PHONE: {6511224'5482' FAX: (651)224-9269 Mirmesota Housing Finance Agency 400 Sibley Street Suite 300 Sl Paul, N1N 55101 Attn: Mr. Robert Odman; Director March 28, 2000 , RE: Hunters Park Apartments Section 8 Contract Termination Contract # Iv.(N46h162383 Dear Mr. Odman: . This letter is to notifY you of our intention to not renew the section 8 contract at our Hunters Park property when it expires on September 8, 2001. It is my understanding that a oDIe-year advance notice is, required and this is in advance of that time. There may 'be other req uirements that need to be met to effect this non renewal and I would greatly appreciate you advising me of themet your earliest convenience so that we provide ample advance notice to the Residents that will be affected. Thank you for your past and continuing assistance. Sincerely; /,:k~~E' ~LfL\- Gary E~y C.PM President Bailey Enterprises, Inc. . CC: Brenda Beyer, MHF A PROPt!RTY MANAGEMJ:NT . REAl. ,EEJTA~ SPECIALISTS BAILEY ENTERPRISES, INC. 484 NORTH WABASHA STREET. ST. PAUL, MINNESOTA 55102 PHONE: (651) 224-5482. FAX: (651) 224.9269 e June 26, 2000 Ms. N. Ringold 4 Pine Tree Drive Apt. 112. Arden Hills, MN 55102 Dear Ms. Ringold: As a participant in the Department of Housing and Urban Development's Section 8 program, we are required to provide you with a one-year written notice if we do not intend to renew the Hunter's Park Apartment Section 8 contract. The Section 8 contract that pays the Government's share of your apartment rent expires on September 28,2001. This letter is to notify you that we do not intend to renew the contract when it expires. . Since we do not intend to renew this project-based contract upon its expiration, it is our understanding that, subject to the availability of appropriations, the Department of Housing and Urban Development will provide tenant-based rental assistance to all eligible residents currently residing in a Section 8 project-based assisted unit. This tenant based assistance will enable eligible residents to choose the place they wish to rent, which is likely to include the dwelling unit in which they currently reside. Residents may also choose another development or a single family house in which to move provided that the new landlord is willing to accept the tenant- based assistance and basic program requirements are met. Please remember that rental assistance will continue to be provided on your behalf for one year, in addition, if Congress makes funds available, we may agree to a renewal of the contract with HUD, thus avoiding contract termination all together. . ar:u'\or:DT'v.-...!~~It./~~r::Ur:AIT ... orlt.J C'C:'T"''T"C' CD~""''''f leT'C!' e e e Approximately four months (120 days) before the expiration of the Section 8 contract we will confirm our final decision to not renew this contract with HUD. Following this confirmation, you will be contracted by the local Public Housing Authority (pHA) to determine you household's eligibility for tenant-based assistance. If you intend to apply for Section 8 tenant-based rental Assistance after the current contract comes to and end, you should not move from your current apartment until such time as you have consulted. with the local Public Housing Authority about your eligibility for tenant- based assistance. If your have any questions, please call Brenda Beyer, The Minnesota Housing Agency, at (651) 296-4452 EeIY; [' Gary ~ey, General Partri Hunter's Park Limited Partnership Cc: Local HUD office (Copies of this letter was hand delivered and mailed as well) Met Council MHFA BAILEY ENTERPRISES, INC. 484 NORTH WABASHA STREET. ST. PAUL, MINNESOTA 55102 PHONE: (65') 224-5482. FAX: {651} 224-9269 e June 26,00 Minnesota Housing Finance Agency 400 Sibley #300 St. Paul, MN 55101 RE: Hunter's Park Apartments- 4 Pine Tree Drive, Arden Hills, MN MHF A Project # MN46-Hl62-383 Attn: Robert Odman Dear Mr. Odman: Please consider this the required "Impact Statement" to assist the residents of Hunter's Park Apartments to fmd alternative housing once the subsidy in their current apartment is no longer available. e The number of units that will no longer be subject to rent restrictions will be 15. There are currently 15 units at Hunters Park receiving assistance. When the HUD contract expires on September 28, 2001, the units will be affected. The rents for the apartments is estimated to be as follows: Apartment Unit # Type of Unit Current June 2000 Subsidized Rent # 112 # 116 # 117 # 119 # 123 # 124 # 128 # 129 # 131 # 212 # 216 # 217 #228 #229 # 312 1 Bedroom. 2 Bedroom 2 Bedroom 2 Bedroom 2 Bedroom LG. 1 Bedroom' 2 Bedroom 2 Bedroom 2 Bedroom 1 Bedroom 2 Bedroom 2 Bedroom 2 Bedroom 2 Bedroom 1 Bedroom $647 $751 $751 $751 $784 $608 $751 $751 $751 $647 $751 $751 $751 $751 $608 Proposed 2001 Market Rent $728 $842 $842 $842 $894 $707 $842 $842 $842 $738 $853 $853 $853 $853 $749 e e e e The management of Hunter's Park will be active in assisting the current residents in seeking other housing in the following manner. Providing them a copy of the available un.its through the County ofRarnsey. Providing them a copy of the available units through the Met Council. Please consider this the required notice and inform us if there are any other requirements for Hunter's Park to opt out of the HUD Section 8 program. 'X: E-M Gary E~ General Partner~ Hunter's Park Limited Partnership c.c. Metro Council, St Paul Office Residents of Hunter's Park HUD Office City of Arden Hills (Copies of this letter was faxed and mailed) (Copies of this letter was hand delivered and mailed to Residents) (Copy of the Resident letter enclosed) Hunter's Park Tenant Council 4 Pine Tree Dr. Arden Hills, MN 55112-3780 . Bailey Enterprises, Inc. 484 North Wabasha St. St. Paul, MN 55102 Dear Mr. Bailey, Hunter's Park Tenant Council would like to invite you to a meeting to discuss with us, the Section 8 residents, what is going to be happening to the affordability of our homes. We would like to know your intentions regarding the future affordability at Hunter's Park so that we can prepare ourselves accordingly because, as you know, the housing market in the metro area is extremely tight. Due to your approaching retirement, we request that your partners be present at this meeting to answer questions and explain their intentions regarding the future affordability at Hunter's Park. These arc some of the questions we would like to have answered: After the Section 8 contract expires, for how many years will you accept enhanced vouchers? What would it e take-in terms of incentive money-for you to stay in the Section 8 program or to join HUD's Mark up to Market program? If the building is converted to condos or sold to another owner, how will this affect the tenants on section 8? Ann Norton, from the Housing Preservation Project, will be in attendance to answer questions about the logistics of the section 8 termination, enhanced vouchers, and programs to preserve affordability. Please let us know by July loth if a meeting on July 26'h at 7pm will work for you and your partners. If you have a conflict, please suggest another date. Thank you, Hunter's Park Tenant Council I . ':P' ~ Je4';Jv<.Jr~ 'YU-l '1d 3i~ 1J,6:7 4'~J vL:J /, V (Jj;h/j7 v,;(~ ;;{71 (/1;OPMicd2, d ( ) t. fJlW'~-1 J1JQN1VlULJ1-,. I), "I ? (j [JJif~~~ ) ~ j fltvtfUf /Jrjtf))-$ c,- tJ~c G~V\~ }\ili 6-LlIj;\.O~_22 t/ !i$~ JrfJ& e BAILEY ENTERPRISES, INC. 484 NORTH WABASHA STREET. ST. PAUL, MINNESOTA 55102 PHONE: (651) 224-5482 . FAX: (651) 224-9269 July 31, 2000 4 Pine Tree Drive . Apartment 112 Arden Hills, MN 55112 Dear Hunters Park Resident: Their seems to be some confusion regarding the non renewal of the Section 8 project based contract for your apartment that will take place effective September 28, 2001. e Please be advised that I have advised, Mr. Robert Odman, Director of the MinnesQta Housing Fimince Agency, and the Senior Federation almost one month aeo that we will take Section 8 vouchers when the contract txoireS-whidh will allow for vow continued residencv at Hunters Park. .~. , :.::.~T":':' ~.;; ,. HUDhasJegiSlation that requires the issuance of vouchers when project based contracts are not renewed and that will provide you with the ability to continue living at Hunters Park Apartments. As the Managers and Owners of this property we have been working diligently toward finding and maintaining quality Residents and we believe that our Section 8 Residents are some of our best Residents and that makes Hunters park a great place to live. . If you have any questions please do not hesitate to call me. Sincerely: :t:,'.; . ": -. Om E..'BaileY,(:]PM . ,;;:: ..;..' ..:, . .. ,. President B~~r~~~~:~~::~f;,\:.:::~:;~;;:'::~:~;:. e CC: Mr. RobertOdman,MHFA ... PROPERTY MANAGEMENT. REAL ESTATE SPECIALISTS AUG-02-00 08:48 F~OM'MN HOUSING FINANCE AGENCY ID.6122868545 PAGE 2/2, MINNESOTA HOUSING FINANCE AGENCY .-TO . April 1, 1994 Mr. Howard Goldman. Director Housing Management Department of Housing & Urban Development Bridge Place. 220 South Second St. Minneapolis, MN 55401 RE: BRIDGE SQUARE..AnOka CHANNEL VIEW APARTMENTSft.Albert Lea CLINTON HOUSE.-Hutohfnson FA1RVIEW APARTMENTS-Fairfax HARBOR VIEW APARTMENTS-.Grand Marais HUNTER'S PARK--Arden HiI/$ Dear Mr. GOldman: The above-referenced developments had their Minnesota Housing Finance Agency (MHFA) mortgages paid'off between November 1, 1984, and July 29, 1986. As a result, the Department of Housing and Urban Development shortened the total term of . the HousIng Assistance Payments (HAP) contract to 20 years from 40 years. Developments which had their MHFA mortgages paid off prior to November', '984. and after July 29, 1986, did not have their HAP contracts shortened. This letter is a formal request by MHFA that the local HUD office review the prooess that resulted in these contracts being shortened and consIder restoring them to their original terms. MHFA is also requesting information regarding how the prepayment of state housing agency mortgages was addressed by other HUD regional and local offices during the above-referenced time frame. If you have any questions, please contact Martin Roller at 296-3789. cc: Dan Larson-.Public Housing Sam Daryani . . Gary Bailey Dr. Lawrence Thienes Kent Oliver Resolution Trust Corporation Cities Management, Inc. Towle Heskln Partners e 400 Sibley Street. Suite 300. SI. Paul. Mlnnes.,ta SS101 (612) 296.7608 Telecopier (612) 296.8139 TOO (6.'2) 297.2361 EOURi Ot\onr'tunitlJ HnllslntI ,l\nti FOllal nnntJr1unitv r:rn"lnvmi!n1 , e CITY OF ARDEN HILLS MEMORANDUM DATE: August 30, 2000 FRO",1: Joe Lynch, City Administrator Dwayne Stafford, Public Works Director 9=; TO: SUBJECT: Res. #00-27 Ordering a Revised Preliminary Feasibility Report for the 2000/2001 Street Improvements Backl!round The Arden Hills City Council was provided information by the City Engineer and Staff relating to a proposed street improvement proj ect for the year 2000 at its August 1999 COlillcil Worksession. At their October 12, 1999, meeting, Council adopted Res. #99-35 ordering a preliminary feasibility report for the proposed improvement. . The City held an informational meeting on November 30, 1999, and held a public hearing for the proposed street improvements on January 10, 2000. Both meetings werc attended by nearly 100 people, most of whom seemed opposed to the proposed project as presented. Following testimonies from approximately 50 people at the January 10, 2000, public hearing the City Council elected to postpone any action on the proposed Ingerson area project until January 31, 2000. At the January 31, 2000, City Council meeting many residents again were present and expressed their desire to hold up the project until all options could be investigated. At that meeting, the City Council agreed to appoint a task force to review the project issues. At the Febmary 14, 2000, City Council meeting, Council officially named the task force the "Ingerson Road Improvemcnt Review Group (Revicw Group)", and gave the group the charge "To evaluate and make recommendations regarding the scope of a road improvement project for the Ingerson neighborhood." The makeup of the Review Group would include: . Two City Staff members: Mr. Greg Brown, City Engineer, and Mr. Dwayne Stafford, Public Works Director. . Two City Council membcrs: Councilmembers Grcgg Larson and David Grant. . Five residents of the Ingerson neighborhood. . One representative from the Operations and Finance Committee and one representative from the Planning Commission. e . Council appointed Linda Swanson to chair the group and provide Council with a list of four additional residents to serve on the group at the February 28th City Council meeting. Mrs. Swanson would work with interested residents to make up the list. e At the February 28th City Council meeting, Council received a list ofprospective mf';mh~r~ for the Tne8r~ml RO::lo Tmprovr:ment Review Grollp from Ms S\\7::1nSOn ~ncl Council officially appointed those residents to the group. Group Meetinl!s The group held ten meetings ovcr the following 6 months with many rcsidents attending various meetings. A great deal of research was done by the group chair and many ideas and road improvement options were discussed. Staff and Group Recommendations The City Council asked that City staff and the Review Group make a list of their reconunendations for thc proposed project and present them at the August 21, 2000, work session. This was accomplished and the Council briefly discussed those recommendations with the Review Group chair; Ms. Swanson, and City Engineer Greg Brown. Having heard those recommendations, the City Council agreed at the August 29,2000, meeting that the original Preliminary Feasibility Study provided to Council earlier should be revised to include changes made by Council as a result of information from the a Review Group, the Lake Josephine Hills Association and City staff. .., Recommendation The Public Works Director rccommends that the City Council adopt Resolution #00-27, ordering a revised Preliminary Feasibility Report in the matter of the 2000/2001 street improvement project. e .. e CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 00-27 e e A RESOLUTION ORDERING A REVISED PRELIMINARY FEASIBILITY REPORT IN THE MATTER OF THE 2000/2001 STREET IMPROVEMENT PROJECT .WHEREAS, the City has determined that it should consider improving certain property by reconstructing, rehabilitating or maintaining streets; and WHEREAS, the City proposed to improve the following sections of roadway: . Hamline Avenue between Ingerson Road and Cannon Avenue; . Ingerson Road between Hamline Avenue and Lexington Avenue; . Ingerson Court between Ingerson Road and the Dead End to the southeast; . Fernwood Avenue between Ingerson Road and Carlton Drive; . Fernwood Court between Ingerson Road and the cul-de-sac to the south; . Carlton Drive between Tiller Lane and Tiller Lane; . Cannon Avenue between Dunlap Street between Hamline A venue; and WHEREAS, the City had received a Preliminary Feasibility Report in the matter of those proposed improvements at its November 29, 1999 City council meeting; and \VHEREAS, the City Council appointed a Review Group to review information contained in the Preliminary Feasibility Report; and WHEREAS, that Review Group has provided the City Council with additional information which Council wishes to include in the Preliminary Feasibility Report; and WHEREAS, it is the intent to assess the benefited properties for all or a portion of the cost of the improvement, pursuant to MN statutes, Chapter 429. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Arden Hills, Minnesota that the original Preliminary Feasibility Report provided to the City Council on November 29, 1999 be revised by the City Engineer to reflect those changes made by the City Council as a result of information supplied by the Ingerson Review Group, the Lake Josephine Hills Association, and City Staff. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11th DAY OF SEPTEMBER, 2000. DENNIS PROBST, MAYOR ATTEST: JOSEPH P. LYNCH, CITY ADMIN1STRATOR \ e LINDA SWANSON 1124 Ingerson Road Arden Hills, MN 55112 65l!484-4433 6511484-7816 (Home FAX) September 6 2000 F1 ~=' (~ ~::~ ".'-_ ~'J sr:'c) 0 Dennis Probst. Mayor and City Council Members Arden Hills City Hall Arden Hills, MN 55112 CiT'--1 <!i I Re: Ingerson Roadway Dear Mayor Probst and CounciJ Members: I write this letter as a member of the Ingerson Review Group and as an Ingerson resident. The views and opinions expressed are personal and are not meant to reflect the views and opinions of all Review Group members, The following are comments I have about the City's recommendations regarding the Ingerson project. The pages cited refer to the pages ofthe City's recommendations. e ., Page 1 Drainage: I do not believe that it was ever discussed at any Review Group meeting that any roadway work would improve the drainage in residents' backvards In fact, I believe that roadway work will not, in itselt~ improve backyard drainage issues and may detrimentally impact residents' drainage issues. > Page I Standards: I am unsure what "current city standards for width, pavement section or curb and gutter" exist. Recently, Pascal Ave. was reconstructed to 24' with surmountable curves and Oak Ave was reconstructed to 28'. So, as stated in the Review Group recommendations, even if the roads within the Ingerson Project were increased, the streets within Arden Hills still would not be "standardized." , Page J City Infrastructure Management: Although some ofthe roads in question have not been reconstructed for a number of years: they have been over-laid. > Page 2. first bullet item: Regarding the sentence "The City of Eagan had estimated typical residential street improvements to add $3,000-$4,000 of value to properties." This information was never brought 10 the attention of the Review Group and we do not have information that substantiates that statement. I believe the Review Group attempted to substantiate all recommendations and] request that tbe City substantiate this statement. " Page 2. Curbs and Gutters: It is obvious that the Review Group's recommendation differs rrom the City's. During our Review Group meetings, Greg Brown continuously advised us that the width of a concrete edge strip was typically 16"-18", not 24". ] find It difficult to understand how at the 1 J'b hour, without any notification to any Review Group member, the City now changes Its recommendations on the width of concrete edge strips.. :;.- E.~~_2 Street Structure: At numerous meetings, 1, as welt as other Review Group members, have asked Greg to explain to us why he believes the subbase of the roadways need to be corrected. In the City's recommendations, It states tbat a cold-in-place recycled roadway, as suggested by the Review Group recommendations, would be susceptible to "freeze thaw." At the April ]8,2000 Review Group meeting, Greg Brown stated that heaving frost causes roads to move and crack and caused potholes. A number of us have stated, and, as well evidenced by the existing roadway, the majority of roadways do not sbow any signs of moving, cracking andlor potholes which would be caused by any freezing thaw. That being the case, one can assume that the current roadway subbase, as it now exists, provides the e 2 necessary subdrainage to maintain tbe roadway integrity and that a cold-in-place recycle process would be appropriate. As 1 read it, the City's recommendation states that the cost different between the cold-recyle process and a new subbase is "approximately $25.00/per foot" At tbe July 6, 2000 Review Group meeting, Greg Brown stated that, assuming a 30' wide roadway, the cost of a 4"cold recycle process, including Bituminous curbing was approximately $65,$85 per f09tCQJ11pared to a full reconstruction (new subbase) of$]80-$200 per foot. Assuming these numbers to be correct, the difference between the two processes is a lot more than $25.00 per foot and, in fact, more than double the cost. I believe it is an unnecessary expense to both the City and the residents to fully reconstruct roadways that do not show any evidence of deterioration. " Page 3" Street Widths: I am totally amazed and surprised by the City's recommendation of increasing the street width to 30'1 At the May ]6, 2000 Review Group meeting, Greg Brown stated that if the neighborhood wanted 28' wide streets he could agree with that width. He reiterated his position during additional Review Group meetings. To my recollection, at no time did Dwayne Stafford or Greg Bro\VIl state that 30' wide streets were necessary. Because of Greg Brown's statement, this issue was not revisited thereafter at any Review Group meetings. I find it extremely unsettling and disturbing that again at the II'h hour, without any notification to the Review Group members, the City now recommends 30' wide streets. Greg Brown acknowledged at the Council's 8/21/00 meeting that he could work with 28' wide roads and that it was Dwayne Stafford who wanted the 30' wide road. I hope the Council keeps in mind that the majority of the Review Group members as well as numerous Ingerson residents believe that the current roadway width should be maintained and that Greg Brown, the City Engineer, has stated that he is agreeable to this street width. >- Page 3 Hamlind:;Josure: I have a concern about the City's statement that the speed ratings generally showed that the speed "stayed below 30 mph" after the barricades were installed. Because of the placement ofthe speed monitors (e.g. directly in front ofa stop sign), we all agreed tbat the speed readings were not valid and, therefore, should be discounted and voided. ]n otber words, the speed readings did not provide any information that could be relied upon. >- Page 3~ Fernwood ChanIlel There is nothing in the City's recommendation that addresses the fact that the area is privately ov.rned. >- Page 3, Hamline/TH 51 area: Quite frankly, I am having a hard time understanding what the City is recommending for this area. Is their recommendation to work on the wetlands between Tiller and Ingerson and the streams in the area between Hamline and Snelling and then there would be no need for a holding pond? At the 812]/00 Council work session meeting, Greg Brown presented drawings of the area depicting what he believes could be done to the area. The Council should be mindful ofthe fact that this drawing was never presented to the Review Group for consideration. Based upon the limited amount of information presented by Greg Brown, 1 do think that Greg's idea should be evaluated. >- Page 3 Rain_Q~rdens: Since June 2000, Greg Brown provided the Review Group with drawings depicting possible locations for rain gardens. All of the drawings depicted rain gardens on Ingerson Road. Based upon Greg Brown's recommendation regarding potential placement ofrain gardens, the Review Group conducted a survey of the residents asking whether or not they were acceptant of the rain garden concept. The survey was given to all residents Greg Brown indicated could be potential lots for placement of rain gardens including Ingerson Road residents. At the 8/21/00 Council work session, Greg Brown stated he did not believe rain gardens were a viable option for Ingerson Road due to the utilities running along the boulevard. Greg Brown, BRW and/or Dwayne Stafford have been reviewing tbis neighborhood since at least Oct. 1999. Assuming that utilities do run along the boulevard, 1 would have thougbt that one of these individuals would have known a long time ago that utilities lUn along the boulevard and therefore may cause a problem if rain gardens are installed. Again, we are at the 11th hour before the City states that rain gardens are not feasible on Ingerson Roadl It is my understanding that Greg Brown and Dwayne Stafford "believe" the utilities run along the boulevard. 1 personally question whether this is true. Since these types of utilities are normally laid within the street, 1 believe the first thing that should be done is determine what if any utilities lUn along the boulevards. Then determine where the utility piping is laid (how far from existing curbing if in the boulevards) and determine how deep tbe utility piping is laid. Once this information is t It It e 3 t e determined, the City should contact an expert in rain gardens to detennine jfrain gardens are feasible. I do not believe that the incorporation of rain gardens along Ingerson Road should be simply written off because of Greg Brown's comments that have not yet been substantiated. In this section, the City also points out factors that need to be considered. I agree that there are questions that still need to be addressed and answered with respect to rain gardens. This is why the majorit~_J2LRevie\V__Grol-lpmerl)bers_haye recommended the City consider consulting: with outside consultants that have the expertise to determine ifrain gardens are feasible and appropriate for the area. I am disappointed that the City's recommendations do not address the need for resident involvement dming the planning stages of any pavement management project This was an issue that I thought all members agreed on. Very truly yours, Linda Swanson . . 4 e BRW, lnc August 31, 2000 Mr. Joe Lynch City Administrator City of Arden Hills 4364 West Round Lake Road Arden Hills, MN 55112 RE: Old Highway 10 Watermain Improvements Arden Manor Park Improvements e Dear Mr. Lynch: Bids were received and opened for the above-referenced project on August 31, 2000. Four bids were received and the low bid was from Dave Perkins Contracting, Inc. in the total amount of 5227,828.00. All bids included a 10% bond as required by the Project Manual and were verified as correct. Northdale Construction submitted a late bid, which was returned to Northdale unopened. The bid outcome is as follows: 1 Dave Perkins Contracting. Inc. $227 ,347 ,00 2 5K Weidema, Inc. $231,440.45 3 Forest Lake Contracting, Inc. $235,358.00 4 F.M. Frattalone Excavating & Grading, Inc. $237,628.10 5. Northdale Construction Returned Unopened The Engineer's Estimate for the work is $232.792,00. All bids were within 2% of the Engineers estimate. The low bidder, Dave Perkins Contracting. has completed private projects which connected to public utilities in Arden Hills and has done a satisfactory job. The Engineer is confident that Dave Perkins Contracting, Inc. is capable of successfully completing this project. e Thresher Square 700 Third Street South Minneapolis, MN 55415 612.370.0700 Tel 612.370.1378 Fax URS BRW, Inc. Mr. Joe Lynch September 6, 2000 Page 2 The City Engineer, therefore, recommends the award ofthe Old Highway 10 Watermain Improvements and Arden Manor Park Improvements project to Dave Perkins Contracting, Inc. for the total amount of $227,828.00. The project schedule outlined below is based upou award by the City Council on September 11,2000. A ward Contract Begin Construction Complete Construction Complete Landscape/cleanup September II, 2000 September 18, 2000 November 10,2000 May 5, 2001 Please call me at (612) 373-6479 if you have any questions or need additional information. 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I:..) is ~ .., <'> .., "" N N ~g<oggCO<D '" 8 C") ~ ~ ? ~g;~~~~ w ui ~ 0 WW Z <D C8;;{ ~ ...,,; JO ~ ro <. z.: JOe;") ::J <<>:: M UJ- --.J z ~~1i6~ <,,><,",,000 - 0:::2: a... 0 ~~~g~ g?i~~~ g~~~oE( =i~~8~~ u.. r.n 0 r.n.. OJ ~ g 00 >I 0\ N ~ ~ ~ ~~ ~~; ~<~~~~<oE(<~<oE(mCD<D<Dm<D<D~ = ...." e e e CITY OF ARDEN HILLS MEMORANDUM DATE: September 8, 2000 TO: Joe Lynch, City Administrator Terrance R. Post, City Accountant @ Taxes Payable 2001 Truth in Taxation Dates FROM: SUBJECT: In addition to certifying the Preliminary Levy to Ramsey County for proposcd taxes payable in 2001, thc City is also required to select Truth in Taxation public hearing datcs. The public hearing date selection process has been simplified by action taken by the Legislature which reserves two dates for cities to schedule hearings. They are: Monday, December 4, 2000 Monday, December 11, 2000 and Recommendations Staff recommends the adoption of Resolution #00-28, adopting the following Truth in Taxation hearing dates: 1. Schedule the InitiallIearing on Monday, December 4,2000 in thc Council Chambers at 4364 West Round Lake Road. 2. Schedule thc Continuation Hearing (if needed) on Monday, Decembcr II, 2000 in the Council Chambers at 4364 West Round Lake Road. 3a. Schedule the Adoption Hearing (assuming a Continuation Hearing is not needed) for Monday, December 11, 2000 in the Council Chambers at 4364 West Round Lake Road. 3b. Schedule the Adoption Hearing (assuming a Continuation Hearing is needed) for Monday, December 18, 2000 in the Council Chambers at 4364 West Round Lake Road. Note that this option would necessitate a Council meeting immediately following the Council Worksession. Enclosures CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 00-28 RESOLUTION ADOPTING TRUTH IN TAXATION PUBLIC HEARING DATES FOR PROPOSED 2001 TAXES PAYABLE BE IT RESOLVED by the Arden Hills City Council that the following Truth In Taxation Public Hearing dates, time and places for proposed property taxes payable in 2001 be certified to the Ramsey County Auditor and that notice of the Public Hearings be published in accordance with Minnesota Statute. Public Hcarin!!: Continuation Hearing Of Nccded) Adoption Hearin!!: Date: December 4, 2000 December 11,2000 December 11,2000 Time: 7:30 PM 7:30 PM 7:30 PM Place: Council Chambers (West Door) 4364 W. Round Lake Rd. Arden Hills, MN Council Chambers (West Door) 4364 W. Round Lake Rd. Arden Hills, MN Council Chambers (West Door) 4364 W. Round Lake Rd. Arden Hills, MN PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11 th DAY OF SEPTEMBER, 2000. DENNIS PROBST, MAYOR ATTEST: JOSEPH P. LYNCH, CITY ADMINISTRATOR ..,.... e . . - ~ RAMSEY COUNTY August 18, 2000 Property Records and Revenue Chris Samuel, Manager, Local Government -,- 830 Government Center West 50 West Kellogg Boulevard St. Paul, MN 55102-1696 .. - Fax: 612-266-2022 TTD#: 266-2002 . -, ,~. ., Mr. Terrance Post City of Arden Hills 4364 West Round lake Road Arden Hills MN 55112-5794 RE: Truth in Taxation Process for Taxes Payable in 2001 The Truth in Taxation process for Taxes Payable in 2001 has begun. The county auditor is responsible for the coordination of the selection of the Truth in Taxation dates, which include both the initial and continuation hearing dates. The dates for the County and Metropolitan Special Districts are set by statute as listed below. Next the school districts select their dates and then the cities. Following is a list of the dates not available for the city's initial and continuation (if at all possible) Truth in Taxation hearings: DISTRICT DAY INITIAL DATE Ramsey County Tuesday December 12, 2000 Metro Joint Dist Wednesday December 6, 2000 ISD #621 Tuesday December 5, 2000 ISD #623 Thursday December 7,2000 DAY Monday Wednesday Thursday Thursday CONTINUATION DATE December 19, 2000 December 13, 2000 December 14, 2000 December 14,2000 .innesota statute S275.065 Subd. 6 (i) requires that hearings and continuations must be held between November 29 and December 20, 2000. The hearings must be held after 5:00 p.m. if scheduled on a day other than Saturday. No hearings may be held on a Sunday. The continuation hearing, if needed, must be held at least five business days but no more than 14 business days after the Initial hearing. The legislature has reserved two dates for cities to schedule hearings. They are: Monday, December 4,2000 and Monday, December 11,2000 Also, the enclosed forms need to be completed and returned by September 15,2000. They are as follows: 1) Certification of Proposed Property Tax levy 2) Hearing Date Certification (as explained above) 3) Certification of Payable 2001 Debt levy Schedule. This is only If our bond register shows a debt levy for your district. A final Debt levy Schedule will need to be certified with the final levy in December as well. The spreadsheet with the values and other pertinent Information used in calculating the tax rate for the Truth in Taxation statement will be sent as soon as it is available. We apologize for the delay in sending this information and any inconvenience it may cause. Thank you for your attention. If you have any questions please feel free to call me at {651} 266-2045, Sinc.ereIY, .. (p ~Qom '(\aKOAfJ .' nne laKosky ... ountant, Tax Accounting Section Minnesota's First Home Rule County prinlerl on recycled paper with I minimum of 10% poJst-<<lnsumer content ,~~'., '., e e e CITY OF ARDEN HILLS MEMORANDUM DATE: September 8, 2000 TO: Joe Lynch, City Administrator Terrance R. Post, City Accountant @ Preliminary Payable 2001 Levy .FROM: SUBJECT: Background Staff has been developing, reviewing and summarizing the proposed 2001 bndget throughout the summer. At the outset of this process, Council gave general direction to staff with regard to minimizing levy dollar growth and reducing capital plan spending spikes by year. At this stage in the budget process, the preliminary budget reflects property tax revenues that result from a City Council-directed 2.50% net levy incrcase. Historical Levy Information The City has maintained a relatively consistent levy percentage increase in the last several years. The following table summarizes recent net levy actions. Year 1996 1997 1998 1999 2000 2001 (Proposed) Increase Dollars $ 51,170 35,000 35,000 59,617 51,763 49,392 Percent 2.94% 1.95% 1.91% 3.20% 2.69% 2.50% Recommendation Staff recommends that Council consider adopting Resolution No. 00-29, "Resolution Clarifying Proposed Sums of Money to be Levied for Levy Year 2000: Payable in 2001," at thc September 11, 2000 Council mceting. Enclosures CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 00-29 RESOLUTION CLARIFYING PROPOSED SUMS OF MONEY TO BE LEVIED FOR LEVY YEAR 2000, PAYABLE IN 2001 BE IT RESOLVED by the Arden Hills City Council that the following proposed sums of money be levied for levy year 2000, payable in 200 I upon taxable property in said City of Ardcn Hills for the fnllowing purposes: LEVY AMOUNT BEFORE HACA CERTIFIED LEVY AMOUNT HACA General Fund $2,125,086 $2,025,092 $ 99,994 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11 TH DAY OF SEPTEMBER, 2000. DEl\TNIS PROBST, MAYOR ATTEST: JOSEPH P. LYNCH, CITY ADMINISTRATOR e e e MI~i:JESOTA / Department of Revenue Property Tax Division Mail Station 3340 Phone (651) 215-0069 St Paul, MN 55146-3340 Fax (651) 297-2166 .CERTIFICATION OF HACA FOR TAXES PAYABLE IN 2001 e" 7. eF) August 2, 2000 ARDEN HILLS CITY OF TERRANCE POST - TREAS CITY HALL 4364 WEST ROUND LAKE RD ARDEN HILLS, MN 55112 . -'-'-1 THE 2001 HACA FOR YOUR TAXING DISTRICT IS $ 99,994 This amount is to be deducted from your levy before ce11ification to your county auditor (see enclosed letter). The following is a listing of tlie factors used in calculating your taxing district's 2001 Homestead and Agricultural Credit Aid. 1. 2000 CERTIFIED HACA: $ $ 99,969 o 2. ADmSTMENT TO 2000 HACA FOR T1F AID REDUCTIONS 3. ADmSTMENT TO 2000 HACA FOR LOCAL IMP ACT NOTE COSTS $ $ o 46 4. ADJ. DUE TO 2000 HACA NET TAX CAP. ADnJSTMENT RECALCULATION (A) 5. 2001 HACA BASE (1 + 2 + 3 + 4): $ 100,DI5 GROWTH ADJU:;TMHNT FACTOR: (B) $ o NET TAX CAPACITY ADnJSTMENT FACTOR: (C) $ o 8. FISCAL DlSPARlTTES ADnJSTMENTFACTOR: (D) $ $ o o 9. ANNEXATION ADJUSTMENT: 10. REDUCTION FOR STATE FUNDING OF DISTRICT COURT COSTS (E) $ o II. COST OF PREP ARA TION OF LOCAL IMP ACT NOTES (F) $ 21 12. PAYABLE 2001 TIFAlDREDUCTlONS s o 13. 2001 CERTU1EDHACA (5 + 6 + 7 + 8 + 9 + 10 - 11 - 12): $ 99,994 (A) THE NET TAX CAP ACI1Y ADJUSTMENT FOR 2000 HACA FOR AGRICULTURAL HOMESTEAD LA ND HAS BEEN RECALCULATED BASED ON J'oiEW INFORMATION REGARDING THE VALUE OF THE LAND [M.S. 273.1398, SUBD, la(bl]. APPLIES TO COUNTIES ONLY. ITEM 5 ~ITEM 4 X (1999 HOUSEHOLD COUNT 1\998 HOUSEHOLD COUNT - 1.0). HEM 7 \S ZERO AS THERE IS NO TAX BASE DIFFERENTIAL FOR PAY 2001 HACA. (B) (C) (D) (E) ITEM 8 IS ZERO AS THERE IS NO TAX BASE DIFFERENTIAL FOR PAY 2001 HACA. ITEM 10: COUNTIES, EXCEPT THOSE IN THE 8TH JUDICIAL DISTRICTS, WlLL SHOW A REDUCTION HERE FOR THE STATE FUNDING OF DISTRICT COURTS PER M.S. 273,1398, SUBD, 4a(c) (THE REMAINING 25%). THIS REDUCTION IS OFFSET BY THE PERCENTAGE ADDBACK FOR 1998 ACTUAL FINES PER M.S. 273.1398, SUBD. 4a(d). ITEM I I: COUNTIES AND CITIES WlLL SHOW A REDUCTION HERE TO COVER THE COST OF THE LOCAL IMPACT NOTES INCURRED BY THE DEPARTMENT OF FINANCE PER M,S. 273,1398, SUB. 8(B). An equal opportunity employer TDD, (651) 215-0069 . . . A~~HIHCTURAl ALLIANCE August 31, 2000 400 CLl;TO~: AVENUE SOUTH MINNEA'OLIS, MINNESOTA 55403-3299 Mr. Joe Lynch City Administrator Arden Hills City Hall Round Lake Business Center TELEPKON:: 1612:1871-5703 .",,-:. '.-.." ~. ,,- FAX 1612) 871- 7212 4364 W. Round Lake Rd. Arden Hills, IvlN 53112-5794 C':.._) r. . \." . Rc REQUEST FOR PROPOSAL FOR TESTING AND INSPECTION SERVICES Arden Hills City Hall Dear Joe: On behalf of the City of Arden Hills, we have requested proposals for testing and inspection services during the construction 01 the new Arden Hills City Hall. I have enclosed the three responses we have received and recommend that you accept the lmvest proposal from Braun lntertec. The following is a breakdown of their lee proposals: Braun Intertec $8,670.00 GME Consultants $9,210.00 American Engineering Testing. Inc. $18.808.30 [t is important that the City engages the services of a testing agency as soon as possible as site work is due to start next week. Sincerely, ........./_~ JEANNE STERNER cc: Vesterholt File H:\HQ PROJECTS\ 1 997\ 199711g.{)2\6CA\L YNCH8-31-DO.doc e Ulc 145 Cniversity Avenue West, St. Paul, MN 55103-2044 pllOne: (651) 281-1200 . (800) 925-1122 TDD (651) 281-1290 LMC Fax: (651) 281-1299. LMelT Fax: (651) 281-1298 Web Site: http://www.lmnc.org League of ,"finnesofa Cities Cities promoting excellence ~ ~"l t'1:'- t",.'J:,J (, ,) 200iJ August 21, 2000 C,cc.- il '} Joseph Lynch, City Admin 4364 W Round Lake Rd Arden Hills, MN 55112-3923 Dear Joseph: r am writing to personally ask for your help. . At the June Annual Conference, the League launched its Building Quality Communities initiative. This program is a twocyear effort in part to change how legislators, the media, and citizens look at local government. As you know all to well, the dialogue often focuses cxclusivcly on thc level oftaxation without recognition that thosc taxes have a direct bearing on the quality oflife in our communities. Weare now in the process of preparing our legislative agenda for the coming session. As part of that effort, our poliey committces will be reviewing all of our policies in the context of the Building Quality Communities initiative. Our hope, of course, is that by framing policies in this way it will help to makc that important connection between cities and quality of life. Another important step, and the purpose ofthis letter, is to be able to dcmonstrate to legislators and the media that we have widespread support among Minnesota's cities. Therefore, I am asking that you prcsent the accompanying resolution to your City Council for its consideration. Thank you for your consideration. Please send copies of your adopted resolutions to Laura Petersen at thc League offices. Also, if you have any questions or would like further information, please contact either Laura or me. Sincerely, 8~ ~fYl~ James F. Miller e Executive Director AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER Minnesota Cities: Building Quality Communities CITY RESOLUTION e Pass this resolution at a city council meeting to make your city a participant of the Building Quality Communities effort. Whereas, the top values and priorities of citizens include safety, family, job opportunities, health the well-being of children, and recreational opportunities; and Whereas, many of the services cities provide directly enhance those citizen priorities; and Whereas, the connection between city services and how they benefit citizen priorities and concerns is not always understood by citizens; and Whereas, it is one of the responsibiiities of city officials to ensure legislators, media and citizens understand their governments through open and frequent communication using various avenues and means; and Whereas, it is important to encourage citizens to actively participate in city government, to share their views, and to work in partnership with city officials to ensure that the needs of the community are met,. and e Whereas, partnerships developed between citizens and city officials can result in greater understanding of the connection between Minnesota 5 high quality of life and the services provided by Minnesota cities, as well as in greater trust by citizens in the efforts of their city government,' Now therefore be it resolved that the city of hereby declares its commitment to join in the ''Minnesota Cities: Building Quality Communities" statewide educational effort in cooperation with our fellow members of the League of Minnesota Cities. We hereby designate (insert name & title of BOC contact) as the city of 5 key contact for this effort, and will inform the League of Minnesota Cities of this designation. For more information and resources, visit the League's BQC Web site: www.lmnc.org/bqc/home.htm .