HomeMy WebLinkAboutCCP 10-10-2000
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CITY OF ARDEN HILLS
4364 WEST ROUND LAKE ROAD
ARDEN HILLS, MN 55112-5794
AGENDA
CITY COUNCIL MEETING, CITY HALL
**TUESDA Y, OCTOBER 10,2000,7:30 P.M.**
**NOTE CHANGE OF DATE**
City Philosouhv
To provide a basic and necessary scope of quality services
through the innovative and purposeful use of resources.
7:30 P.M. 1.
7:30 P.M. 2.
. 7:30 P.M. 3.
7:30 P.M.
.
Call to Order
Approval of Meeting Agenda
Approval of Minutes
a. September 11, 2000 Regular Council Meeting
b. September 18, 2000 Council Worksession
c. September 25,2000 Regular Council Meeting
4.
Consent Calendar
Those items listed under the Consent Calendar are considered to be routine by the City
Council and will be enacted by one motion under a Consent Calendar format. There will be
no separate discussion of these items, unless a Council member so requests, in which event,
the item will be removed from the general order of business and considered separately in its
normal sequence on the agenda.
a. Claims and Payroll
b. Ord. No. 321, Formal Ordinance for Zoning Ordinance
Amendments (Accessory structures, amortization, electric
fences, etc.)
c. Water Management Plan, Authorization to Pursue Requests
for Qualifications (RFQ' s)
d. Res. #00-36, Electing to Continue Participating in the Local
Housing Incentives Account Program Under the
Metropolitan Livable Communities Act, Calendar Year
2001
e. Appoint Election Judges for General Election
PHONE: (651) 633.5676 . FAX (651) 633-7839
AGENDA - PAGE TWO .
CITY COUNCIL MEETING, ClyY HALL
TUESDAY, OCTOBER 12~ 7:30 P.M.
7:35 P.M. 5. Public Comments
This is an opportunity for citizens to bring to the Council's attention any items not currently
on the agenda. In addressing the Council, please state your name and address for the record,
and a brief summary of the specific item being addressed to the CounciL To allow adequate
time for each person wishing to address the Council, we ask that individuals limit their
comments to three (3) minutes. Written documents may be distributed to the Council prior
to the meeting, or as bench copies, to allow a more timely presentation.
7:40 P.M. 6. Unfinished and New Business
a. Res. #00-34, Receiving a Revised Feasibility Report in the
Matter of the 2001 Street Improvement Project
b. Outdoor Skating Rink Establishment and Operation Policy
c. Tobacco Ordinance #310 Violation, Avanti Petroleum,
Total Mart, 3673 Lexington Avenue North
d. Ord. No. 320, Zoning Ordinance Amendments (Antennas),
Planning Case #00-28
e. Citv Hall Facility
1. Approval of Quit Claim Deed between Department
of Army and the City, substantially in the form .
presented, subject to non-substantial changes being
approved by the City Attorney and City
Administrator; and Authorize the Mayor and City
Administrator to Execute all necessary
Documentation
2. Approval of Right of Early Entry Document
3. Rochon Construction, Award of Full Construction
Contract
8:40 P.M. 7. Administrator Comments
8:50 P.M. 8. Council Comments and Committee Activity Reports
9:00 P.M. 9. Adjourn
The above times may vary depending upon length of issue discussion.
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Whereas
Whereas
Whereas
. Whereas
Whereas
Whereas
Therefore
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PETITION
to the
CITY COUNCIL of ARDEN HILLS
Re the so-called "Ingerson Project"
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On September 11, 2000, City Council directed BRW to develop a third
feasibility study for the Ingerson Project and requested a street-by-street
assessment of the need to reconstruct each particular road, and further
requested certain other design objectives to be incorporated into the
feasibility study; and
The community expressed a number of concerns with the Ingerson
Project, such as overdesign, excessive costs, failure to consider
aesthetics, and destruction or serious alteration of neighborhood
character, and in particular questioned the necessity and justification for
road reconstruction of specific streets, and further questioned several
aspects of the proposed surface water management plan, and
BRW's new feasibility study fails to provide the requested street-by-
street assessment and to address other City Council directions and
questions and fails to respond to most of the requests from the Citizens
Task Force appointed by the City Council, and
Cost estimates as projected in the latest feasibility study appear
excessive compared with costs obtained by the citizens of other
municipalities, and
The Pavement Condition Indexes for Ingerson Road, Fernwood Street,
Fernwood Court, and Hamline Ave. (south) cited by the feasibility study
exceed the number commonly used by other communities to make
decisions about total road reconstruction, and
The firm conducting the feasibility study and making reconstruction
recommendations to the City Council will benefit from its own
recommendations, an obvious conflict of interest,
We the undersigned respectfully petition the City Council to
1. Reject the feasibility study in its entirety.
2. Return to its previous street-by-street approach to street maintenance
for the In~lerson neighborhood and for all Arden Hills neighborhoods.
3. Avoid the potential for a conflict of interest by any firm hired by the
City by ensuring that a firm commissioned to do a feasibility study will
derive no benefit from its own recommendations.
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Fa4simlie transmittal
Oct~ber 10,2000
TO: Honorable Mayor Dennis Probst
FAl: 651633-7839
RE: 2000 Feasibility Study for the Ingerson Rd.
Improvement Project
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FROM:
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Dorothy Vawter
1226 Ingerson Rd
Arden Hills, MN 55112
651631-2076
6S 1 631-2089
Page l of 1
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From:
To:
Oorle V.... ~mediaone.net;>
Lois Rem <rernQlriai.com>; Bev Aplikowski <Iakesidemh@aol.com;>; Dave Grant
cdpgrant(Dnwa.com;>; Gregg Larson <Iars@ccbr,umn.edu;>; Dennos Probst
<Cdprobe~.org;>
cjack.lindw.~t.com;>; <pkinne@dsbrown,com;>; Brian TurnqUist <turnqulst@betheLedu;>;
<maralexQ;manlllex.com;>; <agrinet@compuserve.com;>; <ganderson@netbriefings.com>;
<jlMlfl1lak@aoI.com>; <johnLynn@uswesl.net>; <astedman@msi-insurance.com>;
<kaystedmano.ol.com>; <potter1227@aol.com;>; <mfrey@isd.net>; <solbe010@tc,umn.edu>;
"ywilkenQJeal1tllink.net>; <lswaMon2000@yahoo.com>; <kriviOO 1@maroon,tc,umn.edu>;
CCriatineleavttlO8ol.com>; <Freimuth@compuserve.com>; Greg Brown <gbrow@brwmsp.com>
&e11t: fIjIonday. Clc\Qber 09,200010:21 PM
Subjtlet: aooo Feasibility study
Honoral;lle Mi..a and
Members at...- City Council
Ce:
We want to share our deep concem ebout the direction the Ingerson Rd Improvement Project is taking,
.
It has been .'long year for 8111 of us, We are grateful to those of you have put countless thankless hours into
this project lIlld have taken seriously the neighborhood's concems and insights into the proposed project.
Large numbers of us were Y8FY gratified when at the Sep!. 11th Council Meeting, the Council directed the eity
Engineer to dBveIop a new fwesibillty study that reflects a road improvement design based on a street by street
basis, rall1er than apply the PMP neighborhood approach.
The new ~Itty report di$plays a blatant disregard for much of the Council's direction, not to mention the
neighbofhOod's wishes as ellprenoo in the Task Force Report, It continues to recommend an unreasonably
extravagtillll, ellpef1sive, and invasive project for the City and for the residents It falls to consider the streets on
a case by c;:eae basis. It rIEMlI' substantiates the need for a new subbase for all streets within the project (with
the excepllon of Femwood Crt and north Hamline), in fact it ignores evidence to the contrary. e,g., the soil
boring lima lIfld the absenee at frost heave damage. It consists of overly vague and broad language about
matters that have been debated and studied for hours by the Task Force and the Council. It also contains
several expell8lYe curiousities, For ellample, why is Ingerson Court (a "driveway" for 2 homes) being
reconatl'UClllcl with storm _rs, 6 Inch curbs, and a bubble that the original Feasibility Study, the TaSk Force,
and the Council have henItof.:"e agreed were unnecessary? Why is Fernwood eourt being reduced in size
from its current size, especially BS it is In excellent condition? Why is the reduction in roadway costs between
the 1999 F~b~ity Report and the 2Qoo Report merety $63,900 (or a mere 4% reduction), when the roadways
were reduced between 12.5% and 25% in widt~?
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Without ......,dl.tNe ac:tion by tile majority of the City Council at the October 10th meeting, we will be led to
believe tile City Council and 8lBfI' are not acting in good faith as stewards of our community resources Dr as
partners in community imprtlll8lT1ent and participation, If the City eouncil is unwitting to demand a Feasibility
Study compliant with ils direction, _ respectfully request that the City eouncil cancel this neighborhood
project.
Sincerely.
DaVida
Dorothy
12261 Rd.
Frana. ~
1216 Inger.otj Rd.
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. To: Greg Brown cr; Mayor Dennis
Probst,
From: Linda Swanson All Council
Members
Date: October 8, 2000 Ingerson Project
Residents
Re: Ingerson PMP
As I told you during our Thursday, October 5, 2000 telephone
conversation, I would send you an e-mail that reiterates what we
discussed and my comments about BRW's October 2000 feasibility
report. The following are my personal comments and in no way
reflect the comments of the Task Force as a whole.
I will attempt to follow the format of BRW's feasibility report.
Introduction
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Because of the PCI ratings done by the State in the 1990s, I, as well
as others, dispute the PCI ratings you have identified for Ingerson
Road and Hamline, As we discussed during the Task Force meetings,
the PCI ratings you have listed are solely subjective ratings and,
therefore, subject to differing interpretations.
No one has every substantiated the allegation that the low area on
Ingerson Road "routinely" or "regular[ly]" "floods."
What do you mean by the statement that Ingerson Road will be
sealcoated in 2003? Are you proposing to redo Ingerson Road
completely in 2001 and then come back 2 years later and sealcoat it
again at the expense of the residents!
Pro Dosed Imnrovements
Subbase
.
It was my understanding that the Council requested a street-by-
street assessment as to whether a subbase was recommended by
BRW. Your feasibility report proposes a new 24"- 28" subbase for all
streets within the project: 4" of Bituminous, 8-12" of aggregate base
and 12" of sand. I still do not believe that you have substantiated
the need for a new subbase for all streets within the project. I note
that you did not address the fact that the vast majority of streets
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within the project do not show evidence of frost heave or any other
type of major deterioration. If the subsurface is as poor as you
claim, the streets should show visible evidence of deterioration.
The second to the last page of the soil boring 'test report is the
American Association of State Highway Officials Soil Classification
System, I note that a number of boring results indicate frozen
ground. I assume the fact that the ground may be frozen in places
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may skew the boring results, If I read this chart correctly, the soil
boring classification is as follows:
A-I (A-I-a, A-I-b)
A-3 )
A-2 (A-2-4, A-2-5, A-2-6, A-2-7)
A-4
A-5
A-6
A-7 (A-7-5, A-7-6)
)
)
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Excellent to Good
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Fair to Poor
)
Based upon a 4.5'/54" boring sample, the following is a summary of
the boring results done for the Ingerson Project:
Cannon:
Boring 17 Bituminous = 2.5"
Top7"=A-l-b
Next 14,5" = A-l-b
Next 30" = A-6
Boring 22 Bituminous = 4.5"
Top 15.5" = A-2-4
Next 34" = A-6
Carlton:
Boring 18
Bituminous = 5"
Top 6" = A-2-4
Next 7" = A-2-4
Next 36" = A-6
Bituminous = 6"
Top 24" = A-2-4
Next 24" = A-6
Bituminous = 6"
Top 18" = A-2-4
Next 6" = A-6
Next 24" = A-6
Bituminous = 6"
Top 10" = A-2-4
Next 20" = A-6
Next 18" = A-4 or A-6
Boring 19
Boring 20
Boring 21
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)
) 21.5" > A-4
) 15.5 > A-4
)
) 13" > A-4
) 24" > A-4
) 18" > A-4
) 10" > A-4
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Ingerson Road:
Boring 1
Boring 2
Boring 4
Boring 5
Boring 7
Bituminous = 7.5"
Top 22.5 " = A-2-4 ) 22.5" > A-4
Bituminous = 6"
Top 12" = A-2-4 ) 12'''> A-4
Next 12" = A-6
Bituminous = 6"
Top 16" = A-2-4 ) 16" > A-4
Next 32" = A-6
Bituminous = 6"
Top 12" = A-2-4 ) 12", at the minimum, > A-4
Next 36" = A-4 or A-6
Bituminous = 7"
Top 11" = A-2-4 ) 11"> A-4
Next 36" = A-6
Ingerson Rd/Hamline Intersection:
Boring 8 Bituminous = 6"
Top 12" = A-4 or A-6
" >A-4
Next 36" = A-6
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Hamline S. of Ingerson:
Boring 11 Bituminous = 8"
Top 6" = A-2-4
Next 16" = A-l-b
Next 24" = A-6
Boring 12 Bituminous = 10"
Top 14" = A-4
Next 30" = A-6
Boring 13 Bituminous = 5"
Next 5" = A-2-4
Next 26" = A-2-4
Next 18" = A-l-b
Ingerson Court:
Boring 5
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Fernwood Court:
Boring 3
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Bituminous = 6"
Top 12" = A-2-4
Next 36" = A-6
Bituminous = 6"
Top 6" = A-2-4
) unknown how many
)
) 22" > A-4
) 14" ? A-4
)
) 31" > A-4
) 12" > A-4
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Next 42" = A-4
) 48" zA-4
Fernwood St.:
No borings taken/done ,
Borings 9, 10 and 14 were not taken from the street.
Borings 15 and 16 were taken from Hamline N of Ingerson, which
you propose to close.
Except for one boring result on Carlton (out of 4) and one boring
result on Ingerson Road (out of 5), at a minimum, the top 12" on
every street falls within the "Excellent to Good" classification
identified by the American Association of State Highway Officials Soil
Classification System. Therefore, as I see it, BRW is proposing to
remove and replace, at a minimum, 12" of subbase that is rated
Excellent to Good. To me, this is neither prudent nor economically
sound.
As stated before, I do not believe that the subbase on every street
needs to be replaced just because it happens to be included in a PMP.
Each street needs to be evaluated individually.
Curbs and Gutters
I find it interesting that you chose not to note any of the substantial
detrimental effects of curbs and gutters, both from a water quality
and social standpoint. Nor, did you make any mention of
surmountable curbs. It was my understanding that the Council again
requested a street-by-street assessment with respect to the profile
of any curbs and gutters within the project.
It is my understanding that the City Staff is the main force behind
the 6" curb and gutter recommendation and they make their
recommendation because of maintenance concerns. From our
discussion, it is also my understanding that you would be agreeable
to 4" curbs if 4" was consistent within the project.
As Rice Creek Watershed District representatives pointed out and
which is substantiated by written material on the subject, curbs and
gutters have no positive impact and only a negative impact on water
quality. A number of residents have advised you and the City that
they are totally against concrete curbs and gutters. The Task Force
unanimously recommended that 6" curbs not be used.
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I request an explanation as to why surmountable curbing could not
be utilized for the project. As you know, surmountable curbs have
already been installed on at least one other street within Arden Hills.
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I take extreme issue with the "wants" of the City Staff, who have no
personal ownership in the project, taking precedent over: (1) the
unanimous recommendation of the Task Force not to install 6" curbs
and gutters, (2) the fact that you would be agreeable to 4" curbs and
(3) the wants and desires of the residents who do have personal
ownership in the project. To me, the City's "maintenance" concern is
a lame basis for its recommendation. As we discussed, if these roads
are well built, maintenance should not be a concern of the City; I
suspect the current City staff will be long gone before the curbs
would need any maintenance. The County has done snowplowing on
these roads for over 40 years without any difficulties. By my
comments, 1 do not intend to imply that I am agreeable to concrete
curbs and gutters at all. As you know, if a system is needed, I
believe that surmountable curbs are more than adequate and
sufficient.
To state that 4" curbs are only acceptable if the City makes this
height a standard for all projects is, to put it bluntly, asinine! The
theme throughout the meetings was that the residents are not
interested in a cookie cutter designed neighborhood or city.
Hamline Closure
I note that you did not address any of the safety concerns expressed
by some individuals if Hamline is closed. How are you proposing to
address these concerns?
Street Widths
I obviously agree with your recommendation that Ingerson Road
should be maintained at its current street width of 28'. 1 do disagree
with your categorization of Ingerson Road as a "collector" street.
Hamline and Ingerson Road are designated as MSA roads by the City,
not by the State. The MSA designation is mainly for State funding
purposes and the City can choose to remove this designation at any
time and reassign the designation to another street. As you know, a
traffic count was done on Ingerson Road in August 1999 by the
Ramsey County Sheriffs department. The average daily traffic count
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was shown to be 559 vehicles. In my opinion, Ingerson Road is a
"subcollector" street as defined by the American Society of Civil
Engineers, the National Association of Home Builders and the Urban
Land Institute.
I am not certain if any of us know whether a MNDOT State Aid
variance will require a "no parking" resolution on Ingerson Road or
Hamline. From our discussions, it is my understanding that you are
not recommending to the Council that no parking signage be
installed.
At one or more Task Force meetings, we discussed the beautiful fall
colors the trees on the extreme south end of Hamline provide, which
are currently visible. I personally, and I suspect others, do not want
that area disturbed. Any destruction will, in my opinion, decrease
the market value of the area.
Fernwood Court and Ingerson Court
As we discussed and as shown on your drawings/exhibits attached to
the feasibility report, these streets service 2, not 5 homes each!
From our discussions, it is my understanding that the current cul-de-
sac bulb on Fernwood Court is 30' and would not be reconstructed.
As discussed, please confirm the radius of the current Fernwood
Court cul-de-sac bulb.
According to your recommendations, Fernwood Court had a PCI
rating of 86 in 1999. Yet, you are proposing a bituminous overlay,
concrete curbs and gutter, as well as other construction all to the
tune of $35,900! In my opinion, that is not economically sound.
As we discussed, I see no reason why a 30' radius cul-de-sac bulb
should be installed on Ingerson Court which serves 2 homes, each of
which have private driveways. I do not recall any individual and/or
Association member ever requesting such a structure. It is totally
unnecessary and, in my, opinion, not wanted or needed.
Prooosed Storm Drainage Imorovement
As written, I was initially under the impression that you were back
to your original recommendation: dig up the streets and put in a
storm sewer! From our discussions, it is my understanding that you
are not proposing installation of a new storm sewer.
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Although we have discussed your proposal, I am having a hard time
understanding/interpreting your drawings/Exhibits 1 and 3.
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Exhibit 1 shows a storm sewer pipe and manholes at the extreme
south end of Hamline, just above "reconstruction limits", that simply
empties into the land area between Snelling and Hamline, which I
understand may be privately owned. Is this what you are proposing
for this area? Are you also proposing to install piping that will run
down Ingerson Court and dump into the Fernwood channel which in
turn dumps into Lake Josephine? Are you proposing installing storm
sewer piping in Femwood St. and Carlton, including the area where
rain gardens are proposed? Until I understand your
recommendations better, I cannot comment.
Rain Gardens
As you know, I believe that rain gardens can be and should be
installed on more portions of Carlton and Ingerson Road than you
have designated. We obviously disagree. However, I believe that
one area that is not included on your drawings that we both now
agree on is the southside of Ingerson Road between Ingerson Court
and Fernwood Court. Neither the sanitary nor the water
system/piping runs in the easement in this area. Therefore, there is
nothing to preclude the installation of rain gardens in this area.
From review of Exhibit 3, it also appears that a rain garden could be
installed on the northside of Ingerson Road at the NW comer of
Ingerson Road and Femwood Street.
Why are you not proposing rain gardens on Femwood Street?
Fernwood Channel
I believe that the front end of the channel, behind the publicly
owned property and above the Association property, is privately
owned. I will let the Association representatives address your
proposal for the channel.
Hamline Channel
Your Exhibit 3, as draw, appears to depict a huge holding pond in this
area. As we discussed, the drawing is deceiving; you are not
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proposing a holding pond but more on the order of the drawings you
provided to the Council.
Pronosed Water main/Sanitarv Sewer Imnrovements
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Watermain
What do you mean by the statement "The proposed roadways will
have different curb lines and widths from the existing streets..."? If
the roadway widths are to remain the same, what do you mean by
the statement "...and some existing hydrant locations may conflict
with the new roadway locations."? If the roadway widths are the
same, why would the hydrants need to be moved?
Proiect Costs/Proiect Funding
Proiect Costs
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Considering the streets widths have not been increased, streets will
not be dug up to install a new storm sewer and other changes are
being made, all of which should decrease construction costs, I am
having a very hard time understanding your costs. An item of
special concern is the "contingency" cost. Please defme what a
"contingency" cost is. Your 1999 feasibility report identifies a 10%
contingency cost for each street. Your 2000 report identifies a 15%
contingency cost. How do you justify this 5% increase!
The following is a cost comparison. The 1999 costs are from your
November 1999 report
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Street 1999 costs 2000 costs
Roadwa Storm c Roadway Storm Sewer
y Sewer
Ingerson Road $583,30 $126,600 $568,900 $78,900
0
Ingerson Court $93,700 $2,500 $87,800 $17,600
Carlton Drive $316,30 $68,900 $311,600 $89,600
0
RamIine Ave. $347,00 $88,600 $339,200 $26,000
S. of Ingerson 0
Road
Fernwood St. $63,400 $43,300 $63,000 $42,100
Fernwood Ct. $62,900 $9,200 $35,900 $0
Cannon Ave. $150,90 $34,900 $147,200 $45,100
0
Subtotal $1,617,5 $374,000 $1,553,600 $299,300
00
Subtota $1,991,500 $1,852,900
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Pond A $66,200
Pond B $60,900
Fernwood $50,000 $41,700
Channel
RamUne $105,000
Channel
Watermain $74,600 $78,000
Sanitary $103,650
Sewer
Total $2,243,200 $2,181,250
1999-2000 $61,950
costs
In other words, you are proposing a savings of only $61,950! I find
this extremely hard to believe!
Funding
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I am curious as to why you did not mention the other outside
resources that may be available for funding/grant monies. These
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were identified during our Task Force meetings and in the Task Force
recommendations.
From our discussions, it is my understanding ,that the issue as to t..l-J.e
amount of assessment per foot, $45 as reported, is a "Council issue"
and not something under your control. I expect this will be a heated
debate. I believe that the new proposals will save the City as well as
the residents considerably more than $61,950, especially if the City
utilizes the available grant money. You, yourself, state that the "City
can expect to realize approximately $18.00 in project cost savings per
foot of roadway length." In my opinion, it is only right and just that
cost savings be passed on not only to the City but also to the
residents!
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10-09-200 9,08AM
FROM DRWILLIAMKRIVIT 6126264595 ~ ~~ P. 1
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William Kriuit, M.D., Ph.D. 1252 Ingerson Road, 651-633-2218.
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October 9, 2000
ClTY OF
H1LL~
Mr. Joe Lynch
city Rdministrator 651-633-7839
Mr. Dwayne Stafford
Public Worlc:s Director
Dear Mr. lynch and Mr. stafford,
The feasibility report recently prouided to your offices concerning the
Rrden Hills plans for improuement lie. "I ngerson project" l is planned
for presentation to the October 10, 28fUJ meeting of the City Council
at 7:48 PM according to the agenda.
Your attention is drawn to seueral items in the aboue documents.
A. ADDendi" B
1. Mr. Rodney B. Schumacher (at 3148 HamUne Rue. N. at 75 IF
for $3,3750.08) claims that he has called your offices and noted that
his property fronts onto a "county Road" (entitled HamUne) He states
that he is therefore not subject to this assessment.
2. Ms. Rndrea Palmquist et al at 3136 Hamline Aue. N. at 158 IF
for $6,758.00 would also be considered same as aboue since she is
south of Mr. Schumacher.
3. West side of Hamline is listed at 200 LF for $9,800.88. The
number of IF on Hamline, eHcluding the aboue two, amounts to 2878.
The difference is 1878 IF and cost is $84,150_08. This assessment of
this absentee land owner was missing from AppendiH B. Why?
4_ lake Rssociation is listed twice (once on Fernwood Court and
once on Ingerson court). Is this an error?
5. Property of Steuen N. Zilmer 3363 Dunlap St. N. is listed for
$2,925.08. But he already has the "curbs and gutters and road repair."
Is it the plan to place him at double jeopardy because of his corner
lot?
6. Property listed on Tiller lane (Peterson and Rennek:e) has also
had "curbs and gutters and road repair." Is it the plan to place them
at double jeopardy>
7.1212 and 1138 Tiller Ruenue. Where are they?
10-09-200 9,09AM
FROM DRWILLIAMKRIVIT 6126264595
P. 2
,;
.
B. Past hlstorll 01 Ingerson Road-.Jncludes co Dies 01 Ramsav
county and Rrden Hills Council communications May 2B. 1996.
1.This was considered as a residential road then. The road was giuen a
"98- rating which City Council accepted without written comment. A
"bituminous ouerlay in 1988 and a sealcoat in 199B" was done.
2. First BRW report to City Council in 1999 noted Ingerson to be a
"55". Howeuer, in today's feasibJity study, the Pauement Condition
Indel<es(PlERSE NOTE PLURAL) is now a "weighted auerage" of "55."
This is based on a .. range of 11-86." Such a weighted auerage is sort
of like the "statistician who drowned in a lake with an auerage depth
of two inches" _ Why are we fil<ing roads like Ingerson Road or Carlton
. Driue that haue PCI of 86?
3. The present feasiblity report notes that roads haue receiued no
ouerlays within the .past 12 years." This represents a skewed and
strained representation of facts. There has been road maintenance as
recently as 1996 under arrangement made with Ramsay County.
Co Cost of 1:45.88 Der LF as now noted in feasibility study
1. The Dunlap and Tiller lane project had a width of 32' with deep .
eHcauations. Now, the present feasiblity report is using 28' and not as
deep an eHcauation and filling. The cost for the farmer was
considerably less than present $45.8B. Inflation can not account for
this difference.
2. Mr. Gregg larson and I discussed this on 1 8/a/88.1 asked him
whether or not comparable cities haue had such increases.
3. The present feasibility report now contains items not preuiously
included (j.e. hydrant remoual, larger contingency costs etc.). Why are
these now necessary but not thought of or considered 9 months ago?
For record completeness, I would appreciate receiving a copy of the
following which were not included in feasibility BRW report itself.
The el<hibits in feasibility study haue not been made auailable.
EHhibit 1 Project location Map;
EHhibit 2_ Proposed Improuements (north Hamline)
EHhibit 3. Proposed Improuements
EHhibit 4. Roadways Typical Sections Details.
Please can you FAH them to me at 612-626-4595 on Tuesday AM?
.
1 0-09-200 9, 1 0AM
FROM DRWILLIAMKRIVIT 6126264595
P.3
"
.
I remain sincerely yours
/);/~~?
.
.
10/06/00 FRI 09:36 FAX 6126337839
TRANSMISSION OK
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City of Arden Hills
I4J 001
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***
TX REPORT
***
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3681
4810551
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City of Arden Hills
141 001
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*** TX REPORT ***
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3678
6286833
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CIty of Arden Hills
141001
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*** TX REPORT ***
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3679
6124219511
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City of Arden Hills
~001
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... TX REPORT ...
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3680
6333846
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City of Arden Hills
~001
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*** TX REPORT ***
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3683
7637060891
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CIty of Arden Hills
~001
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... TX REPORT ...
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3684
2279371
10/06 11: 58
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City of Arden Hills
Il!I 001
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*** TX REPORT ***
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3685
4821262
10/06 11: 59
00'59
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10/06/00 FRI 12:01 FAX 6126337839
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C1ty of Arden H11ls
~001
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*** TX REPORT ***
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3686
6461220
KMWB WB23 MPLS M
10/06 12:00
00'52
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OK
10/06/00 FRI 12:03 FAX 6126337839
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CIty of Arden HIlls
~001
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*** TX REPORT ***
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3687
6123701378
BRW. I NC .
10/06 12:02
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OK
I
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CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL MEETING
SEPTEMBER 11, 2000
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
"
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular
City Council meeting at 7:04 p.m.
Present:
Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant,
Gregg Larson, and Lois Rem.
Absent:
None.
Also present were City Administrator, Joe Lynch; City Accountant, Terrance R. Post;
City Engineer, Greg Brown, BRW; City Planner, Jennifer Chaput; and Recording
Secretary, Lori Rolfson.
ADOPT AGENDA
MOTION:
Councilmember Aplikowski moved and Councilmember Rem seconded a motion
to adopt the agenda for the September 11, 2000, regular City Council meeting, as
submitted,
Mayor Probst asked if Consent Calendar item 5c had been updated. Mr. Lynch stated that he has
not had an opportunity to update the language in Consent Calendar item 5c,
The motion carried unanimously (5-0).
2000 BUDGET AND PRELIMINARY LEVY DISCUSSION
Mr. Post stated that the City Council last reviewed the 2001 budget and preliminary levy at a
Council Worksession. Since that time, some events have occurred and one has not yet been
resolved. Mr. Post stated that the Council will be requested to adopt the preliminary levy and the
Truth in Taxation public hearing dates later this evening under Unfinished and New Business.
He indicated that he has identified some milestone items and he suggested that the Council adopt
the preliminary budget at their last meeting in September.
Mayor Probst requested confirmation that the only action required of the Council this evening
was to declare the maximum levy for this year. Mr. Post stated that the Council was being
requested to adopt the preliminary levy and the Truth in Taxation public hearing dates, Mr. Post
presented the 2001 budget/preliminary levy General Fund Revenues as follows:
A.
Adopted 2000 Total
$2,927,090
ARDEN HILLS CITY COUNCIL - SEPTEMBER 11, 2000
M '".
B.
2
Revenue Adjustments
1. 2.5% Net Levy Increase (as recommended by the City Council)
($49,392 * .9857 $48,651
Water Tower Rental Increase
(Sprint and Voice)
Building Permit Reviews
(Will offset higher Protective Inspections Department
Costs)
State Aid
(HACA and LGA - down 1.3%)
Utilize Tax Increment Excess
(Formerly in Fund No. 701)
Reduced Sale of Equipment Proceeds
Reduced Fire Equipment Op. Testing
Subtotal - Net Adjustments
2.
3.
4.
5.
6.
7.
e
$24,000
$12,500
<$1,454>
$30,000
<$15,000>
<$9.400>
$89,297
Up (3,05%)
Mr. Post presented the 2001 budget/preliminary levy General Fund Expenditures as follows:
A.
B.
Adopted 2000 Total
Expenditure Adjustments
1. No Elections in 2001 and partial Assistant to
the City Administrator position
Admin.lPW /Park CIP Increase
$160,167 - 55,000 + 60,000
Sheriff Contract
Lake Johanna Volunteer Fire Department Costs
General Fund Salaries
(including $12,500 for additional Protective Inspections)
Health Insurance Costs
Supplies and Services
Subtotal
2.
3.
4.
5.
6.
7,
8.
9.
10.
11.
Anniversary Event Spending
Increased Day in the Park Spending
Add Community Director Position
Add County Road E Light Pole Replacement
Subtotal
$2,927,090
$<54,235>
e
$18,833
$23,809
$2,050
$35,525
$3,000
$24.150
$53,132
Up (1.82%)
$25,000
$6,000
$50,000
$60.000
$194,132
Up (6.6%)
Mr. Post presented the 200 I budget/preliminary levy impact as follows:
A.
B.
C.
D.
General Fund Revenue Increase
Expenditure Increases (1-7)
Net General Fund Impact
Anniversary Event
$89,297
$53,132
$36,165
$25,000
e
.
.
.
ARDEN HILLS CITY COUNCIL - SEPTEMBER II, 2000
~
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3
E,
F.
Net General Fund Impact
Day in the Park Spending
(Increase from $1,500 to $7,500)
Net General Fund Impact
County Road E Light Poles
Net General Fund Impact
Add Community Development Director Position
Net General Fund Impact
$11,165
G.
H.
1.
J.
K.
$6,000
$5,165
$60,000
($54,835)
$50,000
($104.835)
Mr. Post noted that with the proposed levy increase of2.5% there would be two major items that
could not be funded without some other revenue sources. These items were the County Road E
Light Poles and the Community Development Director position.
Mayor Probst asked if there was a forecast for the outcome of the 2000 budget. Mr. Post stated
that he believed that there would be an operational surplus in the 2000 budget.
Mayor Probst asked if the projected surplus will be enough to cover either ofthe two items
identified as un-fundable for 2001. Mr. Post stated that when Mr. Stafford first proposed the
light pole issues, Mr. Post's recommendation at that time had been that if the desire was to move
forward with this project, this may be the year to do so. With regard to the Community
Development Director position, Mr. Post stated that this was an ongoing expenditure that would
impact the levy each subsequent year unless there was additional funding from other sources.
Mayor Probst asked if the surplus from this year's budget could be carried over to next year to
fund the County Road E light poles. Mr. Post stated that the City could dedicate the surplus
dollars to the Capital Fund. He pointed out, however, that the City earlier became aware of
another unbudgeted Capital Fund project, the new roof for the maintenance building.
Councilmember Larson asked if it was known whether the special brackets will extend the life of
the light poles, or if this was simply a short-term temporary fix. Mr. Post stated that Mr. Stafford
has indicated that he felt comfortable with the brackets adding up to, but no more than 24 months
of additional life to the poles.
Councilmember Aplikowski stated that she had been concerned that the 2.5% levy increase
would not be sufficient. She stated that rather than proposing a 3% increase she was almost
desperate enough to suggest a 5% increase, which would provide an increase of approxirnately
$100,000. She stated that, since the increase amount can be reduced, then the City should set the
preliminary levy increase at 5%. Then, if it is found that a 5% increase is not needed, then the
number can be reduced. She felt that it would be foolish for the City to not increase the levy to
5% with all that needs to be done next year, including the new City Hall which will incur extra
costs,
Mayor Probst noted that this issue will be discussed later in the meeting and that this portion of
the agenda was simply an update on the proposed 2001 budget and preliminary levy.
f'-'" ~,~\
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ARDEN HILLS CITY COUNCIL - SEPTEMBER 11, 2000
4
Councilmember Grant stated that he had been hoping to keep the levy increase down to near 3%.
However, this was prior to consideration of the items discussed by Mr. Post. .
Councilmember Aplikowski asked how the recent proposal by Governor Ventura will impact the
City budget. Mr. Post stated that one of the impacts of Governor Ventura's proposal was that if
the City is in a TIF district and deriving TIF revenue, approximately one-half of the nF revenues
are generated from the School District's tax rate. Ifthe School tax rates are cut in half, this will
leave many cities and nF districts throughout the State in need of support for their bond debt
servIce.
Mayor Probst presumed that while Governor Ventura's proposal is being worked out this issue
will be paid attention to.
With regard to the proposed year-end surplus, Councilmember Rem asked if the City has ever
ended a year in a deficit situation in the last 10 years. Mr. Post responded affirmatively,
Councilmember Rem asked how often this occurs. Mr. Post stated that the surpluses that the
City generates are typically related to the performance in the Building Permit revenues, which
are somewhat unpredictable.
Councilmember Larson noted that the City Council had previously approved approxirnately
$40,000 for work to connect the new water line on the street behind Mounds View High School.
He requested confirmation that this money will come from a fund other than the General Fund.
Mr, Post stated that the cost for this project will be paid from the Water Utility Fund. Therefore,
it will not impact fhe tax levy.
.
Councilmember Grant requested confirmation fhat the levy increase amount set by the City could
later be reduced but not increased, Mr. Post stated fhat the importance of setting the preliminary
levy and Trufh in Taxation public hearing dates this evening was that this was fhe basic input that
goes into the Trufh in Taxation process. Therefore, whatever levy is approved by fhe City
Council fhis evening will be reflected in the statement sent to the residents of Arden Hills wifh
respect to changes for 2001.
Mayor Probst stated that he had met with City Staff prior to this meeting and discussed the fact
that there were a number of issues for future planning considerations related to the Arsenal
property and fhe 1-35W Corridor Coalition. He indicated fhat an option may be for the City to
pursue outside funding sources to help deal with some of these extra costs.
Mayor Probst indicated that one issue with fhe tax levy was that every one percent of increase
only nets the City approximately $20,000. Therefore, in order for fhe City to fund the new
Community Development Director position in 2001, there would have to be a 2.5% increase for
just this one item and he was not certain that the City Council was prepared to do this.
Councilmember Larson stated that if there was a possibility of extending the life of the County
Road E light poles for an additional two years, and if it may be possible to fund the Community
Development Director position through a grant or ofher outside source of revenue, fhen the .
.>'. .
.""
ARDEN HILLS CITY COUNCIL - SEPTEMBER I 1,2000
5
General Fund irnpact would be back to $5,165 in the positive. Mr. Post agreed that this would
e essentially create a balanced position.
APPROVAL OF MINUTES
A. August 28, 2000 Regular Council Meeting
Councilmember Larson requested the following changes: On page 3, second paragraph under
item A, last sentence, replace "his" with "its". On page four, third paragraph, fourth line, replace
"my" with "Staff's".
With regard to recommendation number one in the motion on page five, Councilmember Larson
stated that he recalled that the City Council had not agreed with the Planning Commission's'
recommendation. He indicated that the City Council had followed City Staff s recommendation
that they did not feel comfortable with providing administrative approval of the changes. The
City Council had wanted this issue to go back through the Planning Commission because of the
implications of the increased parking and office space.
Councilmember Aplikowski stated that she recalled that the City Council had asked Ms. Chaput
if she was comfortable with the Planning Commission's recommendation.
Ms. Chaput offered to review Staffs memorandum related to this issue.
. Councilmember Larson suggested that the audio tapes of the August 28th meeting be reviewed to
determine whether the motion in the minutes was correct.
Councilmember Rem recalled that Ms. Chaput had asked that the Council not approve the
Planning Commission's recommendation and that the Council had agreed.
Councilmember Aplikowski stated that, with regard to the last sentence in the fourth paragraph
on page nine, she did not recall making the statement that the Valentine Park was not conducive
for an ice rink. She stated that she was not certain of her exact statement and asked that this
sentence be stricken from the minutes. She noted that the City Council had discussed the
relocation of the building and the reconstruction of the parking lot and she felt that her statement
may have been that the ice rink was not conducive to easy flooding of the ice rink.
Councilmember Rem requested the following changes: On page eight, last paragraph, change
the first sentence to read, "...received a copy of an e-mail from her to Mr. Lynch with regard
to..." On page nine first paragraph, change the first sentence to read, "She added she had
contacted Mr. Lynch with regard to..."
Mayor Probst noted that on pages three and five of the minutes, correction bars indicating
necessary corrections had been left in the final draft of the minutes.
.
ARDEN HILLS CITY COUNCIL - SEPTEMBER 1 1,2000
~~"';\;
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6
Mayor Probst suggested that the bantering back and forth on pages six and seven regarding the
date of the 2001 Pavement Management Program could have been eliminated and the minutes .-
could have stated that, after discussion, a consensus had been reached on the date. _
MOTION:
Councilmember Aplikowski moved and Councilmember Rem seconded a motion
to approve the meeting minutes of the August 28, 2000, regular City Council
meeting, as amended. The motion carried unanimously (5-0).
CONSENT CALENDAR
A. Claims and Payroll
B. Authorize Staff to Pursue Loan from MnDot for Indykiewicz Property Acquisition Cost
Reimbursement,
C. Resolution No, 00-31, Resolution Recognizing Accomplishments and Dissolving of
Specific Task Forces; Water Quality Task Force and Ingerson Neighborhood Review
Group.
Mr. Lynch suggested that, in consideration of the fact that this evening's agenda included a
discussion of the 2001 Pavement Management Program, Resolution 00-31 not include the
dissolution of the Ingerson Neighborhood Review Group,
Mayor Probst felt it appropriate to dissolve these two groups separately, He suggested that
Resolution No. 00-30 be removed from the Consent Calendar and considered as item 7h under .-
Unfinished and New Business. _
MOTION:
Councilmember Larson moved and Councilmember Grant seconded a motion to
approve Consent Calendar items a and b, and authorize execution of all necessary
documents contained therein. The motion carried unanimously (5-0),
PUBLIC COMMENTS
Mayor Probst invited those present to come forward and address the Council on any items not
already on the agenda,
Fran Holmes, 1804 V enus Avenue, alerted the City Council that the Valentine Hill neighborhood
was interested in the continued use of an ice skating rink at Valentine Park. She indicated that
there had been comments made in the past that residents do not care about this ice rink, however,
the neighborhood does want an ice rink.
Ms. Holmes stated that the Valentine Hill neighborhood recently held a neighborhood picnic at
which a petition was signed by a number of residents asking that the City have an ice rink at the
park again this year.
Ms. Holmes stated that the ice rink has been in place for approximately 25 years. However, last .
year, without any notice to the residents, the ice rink was closed. She indicated that a new
ARDEN HILLS CITY COUNCIL - SEPTEMBER II, 2000
[,:,:, r.. CT
., ~J b;\ 1"":;;6. t\-~. i:
7
wanning house was constructed approximately three years ago and she wondered why the ice
. rink was closed when there is a new warming house.
Ms. Holmes stated that there are a number of children in this neighborhood and the residents feel
that the ice rink is a valuable asset for the children, She stated that if there are concerns on the
part of the City about the ice rink the residents would like to work with the Parks and Recreation
Department and the City Council to resolve the issues. She indicated that the wanning house is
not needed at all times and suggested that if this is a concern the warming house be made
available only on weekends.
Ms. Holmes stated that the Valentine Hill residents are committed to using the ice rink more
often and intend to hold a Christmas party at the rink this year and the residents hope that the
rink will be open for this event.
Ms. Holmes presented the City Council with a petition from the residents of the Valentine Hill
neighborhood requesting that the ice rink be reopened this year.
Mayor Probst stated that this issue had been raised by the Parks and Recreation Department last
year during a review of the City parks. He stated that he could not recall how the Department
measured activity at the various parks, however, the reason the Valentine Park ice rink was not
recommended for continued use last year by the Parks and Recreation Department was because it
has the lowest level of activity.
.
Mayor Probst stated that the petition would be forwarded to the Parks and Recreation
Department and suggested that a neighborhood representative attend a Parks and Recreation
meeting.
Ms. Holmes acknowledged that this ice rink has a low level of use and indicated that this was
due to the fact that it does not include a hockey rink. However, she did not understand why any .
of the City ice rinks would have to be closed.
Mayor Probst added that the Parks and Recreation Department had a difficult time finding people
to staff the ice rink last year. Ms, Holmes stated that there had been a volunteer from the
neighborhood willing to staff the ice rink. She reiterated that the wanning house did not have to
be open.
Because the meeting was ahead of schedule, Mayor Probst suggested that the City Council
consider item 7C at this time.
UNFINISHED AND NEW BUSINESS
C. Old Highway 10 Watermain Improvements and Arden Manor Park Improvements,
Authorization to Award Bid
.
Mr. Brown stated that bids were received and opened for the Old Highway 10 Watermain
improvements and Arden Manor Park Improvement projects on August 31, 2000. Four bids
ARDEN HILLS CITY COUNCIL - SEPTEMBER 11,2000
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8
were received and the low bid was from Dave Perkins Contracting, Inc. in the total amount of
$227,347.00. All bids included a 10 percent bond as required by the Project Manual and were .
verified as correct. Northdale Construction submitted a late bid, which was returned to
Northdale unopened.
Mr. Brown stated that the Engineer's estimate for the work was $232,792.00. All bids were
within two percent of the Engineer's estimate. The low bidder, Dave Perkins Contracting, has
completed private projects which connected to public utilities in Arden Hills and has done a
satisfactory job. Mr. Brown was confident that Dave Perkins Contracting, Inc, was capable of
successfully completing this project.
The City Engineer recommended the award of the Old Highway 10 Watermain Improvements
and Arden Manor Park Improvements project to Dave Perkins Contracting, Inc. for the total
amount of $227,347.00.
Mayor Probst asked how these projects had been budgeted. Mr. Lynch explained that these
projects will be paid by the grant money received from Ramsey County. Mr. Brown believed
that the total of the grants was approximately $250,000.
MOTION:
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to award the Old Highway 10 Watermain Improvements and Arden Manor Park
Improvements projects to Dave Perkins Contracting, Inc. for the total amount of
$227,347.00. The motion carried unanimously (5-0).
.
Councilmember Aplikowski requested confirmation that it was a City policy to always award
projects to the low bidder. Mayor Probst stated that this was a State law requirement.
Councilmember Aplikowski asked if the City can reject a low bid if, per the City Engineer's
recommendation, the contractor has performed less than quality work in the past. Mr. Brown
stated that the City Engineer could recommend a bidder other than the low bid according to the
low bidder's work history, However, he stated that this decision could be challenged in Court.
A. Hunters Park Apartments Representative
Mr. Lynch noted that the Council had been provided with a memorandum from the City Planner
regarding a history of the request by the Hunter's Park Apartments residents and an overview of
the City's options.
Mr. Lynch stated that, unless the City Council wants to get into the housing business, there was
very little that the City of Arden Hills can do in this situation. However, he stated that the City
Council could encourage solutions such as the potential for owner purchase or to determine if
there is a resource for identification of third parties that may be interested in purchasing the
building.
.
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ARDEN HILLS CITY COUNCIL - SEPTEMBER 11,2000
9
Mr. Lynch stated that the City of Arden Hills can not force the property owner to continue to
provide Section 8 housing units or sell the property, if the owner has made the decision to return
to market value rents rather than Section 8 housing.
Mr. Lynch pointed out that the City of Arden Hills has participated in Livable Communities and
the City Council has stated that they agree with this concept. However, from a resource, staffing,
and finance standpoint, the City Council was very restricted at this point.
Councilmember Rem suggested that the City explore options to deal with this issue through the
State or the Metropolitan Council. She would prefer that the City take a more active role in
attempting to assist the residents of this apartment complex.
Mayor Probst stated that it was his understanding from City Staff and the required legal notices
there was not much the City can do, short of purchasing and operating the property as is. He
suggested that the City could vote to pass a Resolution in an attempt to encourage the building
owner to maintain an affordable housing opportunity. However, it was his understanding that the
property owner's loan has been paid and he has provided all the proper notices. Therefore, the
property owner is free to operate the apartment complex as he chooses, or sell the property for
the maximum economic benefit to himself.
Kathy Bruno, resident of Hunter's Park Apartments, apartment number 228, stated that she is a
member of the Hunter's Park Apartment Tenant Council. She expressed concern that the sale of
the property will result in an elimination of affordable housing. She stated that the property
owner has indicated that he will accept the vouchers at Hunter's Park Apartments for one year
after the expiration of the Section 8, Although this will allow the residents one year to look for
affordable housing, the future is uncertain and there are no guarantees.
Ms. Bruno stated that it would be very stressful living from year to year not knowing if she will
be allowed to continue living in a home she and her child have grown accustomed to, She stated
that her child has attended the local community schools and that she has lived in this apartment
complex for eight and one-half years and has worked for three and one-half years at Ace
Hardware. She stated that this has been very convenient because she is able to walk to work.
She stated that she does not want to be forced to leave the apartment complex since she and her
son enjoy living in this neighborhood.
Ms. Bruno stated that the waiting lists for affordable housing, which are generally available only
in the inner-city, are two years or more. Additionally, applications for affordable housing are not
being taken at this time.
Ms. Bruno asked if the City Council will support the residents of Hunter's Park Apartments by
informing the property owner that affordable housing must remain. She stated that the property
owner has indicated that he was willing to sell the property to a non-profit organization and she
asked that the City help to encourage such a sale so that affordable housing may continue to be
made available.
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Councilmember Aplikowski asked if the entire building was Section 8, Ms. Bruno stated that 15
of the 72 apartments are Section 8. e
Councilmember Grant stated that affordable housing is in high demand and the current vacancy
rates are very low. He stated that there was an organization called ISAHA that is a collection of
churches that have banned together because their congregations have approached them with this
same issue. He offered that this may be a resource to the residents of Hunter' s Park Apartments,
He indicated that one ofthe local churches involved in this group was Saint Odilia Catholic
Church,
Councilmember Grant noted that applications for apartments tend to run $35 to $50 per applicant
and, with the current low vacancy rate, the fees collected for applications can often exceed the
rent rate,
Councilmember Aplikowski stated that the ISAHA group would be holding a meeting on
September 28, 2000 at Saint John the Baptist Catholic Church located in New Brighton, She
stated that Isaha was an advocacy group that encourages legislation for affordable housing, She
noted that at this time the City of Arden Hills does not have property available for affordable
housing.
Mayor Probst questioned whether the City Council and Staff were prepared to become actively
involved in terms of encouraging the new owner to continue to keep certain apartments available
for lower rent. He reiterated that, unless the City was interested in purchasing the property, there
was not a great deal that the City can do.
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Mayor Probst asked if the City Council was interested in communicating with the property
owner regarding what the City would like him to do and to help identify potential parties that
may be interested in operating the apartment complex. He suggested that if the Council was
interested in this approach, then City Staff and one Councilmember should be directed to help
make this happen.
Councilmember Larson indicated that since having served on the City Council, he has been
aware of the Council discussing the fact that mixed housing was good for Arden Hills- However,
he acknowledged that there are not many opportunities for the Council to make this happen, In
this case, he felt that the City Council could encourage the purchase of this property by someone
who will maintain the current tenant mix, However, he was not certain that any efforts on the
part of the City would be very effective, He believed that the property owner wished to sell the
property and he suggested that the City Council send the property owner a letter stating their
point of view, however, he did not want the tenants of the apartment complex to rely on this as
something that will resolve the issue,
Ms. Bruno stated that the property owner has indicated that he wants to sell the property and
retire.
Councilmember Aplikowski stated that the City Council should make the effort to contact the e
property owner to determine his opinion on this issue, She felt that, since the property owner
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ARDEN HILLS CITY COUNCIL - SEPTEMBER 11,2000
11
was willing to carry the Section 8 vouchers for one additional year, he may be willing to discuss
the issue with the City.
Mayor Probst asked ifit was known whether the sale of the property was imminent. Mr, Lynch
stated that he was not certain. Mayor Probst suggested that the first step would be to determine if
the property is expected to sell in the near future,
MOTION:
Councilmember Aplikowski moved and Councilmember Larson seconded a
motion to direct City Staff to determine whether the owner of the Hunter's Park
Apartment intends to sell the property in the near future and to encourage the
property owner to continue to make affordable housing available within the
apartment complex. The motion carried unanimously (5-0).
B. 2001 Pavement Management Program (PMP)
1. Combined Staff/Review Group Recommendations
Mayor Probst stated that City Staffwill provide a review of the proposed recommendations for
the 2000/2001 Street Improvement Project. The City Council will then discuss those
recommendations and the net result oftonight's action will be to offer direction to the City
Engineer and Staff in terms of revising the feasibility study. Once the revised feasibility study is
completed, it will come back to the City Council for further discussion to determine whether to
proceed with or to modify the project. He asked that if an audience member wished to address
the Council they raise their hand and come to the microphone. He asked that the audience
members identify themselves with names and addresses and to try to keep their comments
concise in order to expedite this discussion.
Mr. Brown provided a summary of the 2000/2001 Street Improvement Project issues. He stated
that the need for street reconstruction was determine through a City-wide rating of the streets.
He stated that the city streets were grouped into neighborhoods and the streets were rated
according to the surface condition of the streets, whether the streets had curb and gutters, their
widths, whether there was a drainage system, and the water quality.
Mr. Brown slated that the Ingerson neighborhood had been identified through the rating process
as needing an entire reconstruction of all the streets in some form. He slated that other factors
considered in making this determination was the water quality benefits that could be gained, the
availability of funds via Slate Aid, the general condition of the streets and existing drainage
system, and the lack of curbs and gutters.
Mr. Brown stated staff agrees that the project has merit but is willing to address neighborhood
concerns with design. The Task Force generally concurs that the project has merit with changes
with one exception. With regard to whether the original feasibility report should be adopted,
staff agrees that the original report needs revising to address neighborhood concerns. The Task
Force also agrees that the original report needs revising.
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Mr. Brown presented the street structure considerations as being the quality of pavement and
length of service life. Options included complete reconstruction, mill and overlay, cold in-place a
recycling, seal coating, or to do nothing. Staff feels it is best to remove the entire roadway and -
reconstruct in streets that need it. Streets such as F ernwood Court, with 1999 PCI of 86, should
have the minimal amount of work done on them. The Task Force somewhat agrees with the
Staff's recommendation. They agree that each street should be given necessary treatments.
Mr. Brown stated that the Task Force had discussed the notion that some streets are better than
others. He stated that City Staff felt that it would be wise to at least install new drainage systems
on all the streets.
Linda Swanson disagreed with the summation of the Task Force's recommendation on this issue.
She stated that it had been the consensus of the Task Force that the City should not make the
automatic decision to completely reconstruct every street. She stated that each street needed to
be looked at in terms of usage, current conditions and the estimated life times. Mr. Brown
concurred.
Mr. Brown presented the concrete curb and gutter considerations as being service life and
maintenance. Options included a flat face concrete curb and gutter (which is the most efficient
for storm drainage), surmountable style curb and gutter, bituminous curb and gutter, concrete
edge strip, no curb and gutter, or driveway entrance. Staff recommends the flat face concrete
curb and gutter six-inches high. It was noted that in rain garden or rural sections, a concrete edge
strip should be used. The Task Force differs greatly on this issue. The recommendation was for
no curb. If curb is used at all, use surmountable style curb and gutter (four inches or five inches
high) or concrete edge strip.
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Mr. Brown presented the street width considerations as being City standard of 32 feet (current),
different widths for different streets based on function, vehicle speed, on-street parking,
pedestrian/bicycle safety, or to leave the widths the same as currently exists. Staff recommends
the following: Hamline and Ingerson: 30 feet face to face. Carlton, Cannon, and Fernwood: 28
feet face to face. Ingerson Court and Femwood Court: 24 feet face to face. Use either aprons or
concrete valley gutters to delineate the two minor cul-de-sac's from Ingerson Road, Staff also
recommends the Council consider striping a five-foot shoulder on Ingerson and Hamline to
provide for bicycles and pedestrians. Although, this was not the look that the residents want for
their neighborhood. In addition, staff recommends consideration of a stop sign at Femwood and
Ingerson for speed controls, a stop sign at Dunlap and Ingerson for speed controls. The Task
Force recommends no widening of streets, maintain existing street widths, It was noted that
Ingerson Road is a State Aid street and the question was raised of what significance this has in
determining street wi dths.
Mr. Brown stated that in order to reconstruct a street to State Aid standards, the minimum width
would be 28 feet face to face.
Mayor Probst noted that the importance of using MSA funding was that it lets the City buy down a
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ARDEN HILLS CITY COUNCIL - SEPTEMBER 11,2000
13
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An audience member asked why Ingerson Road was a State Aid street. Mr. Brown stated that
Ingerson Road was a State Aid street because it connects two major routes, Lexington Avenue
and Highway 51.
Mayor Probst noted that the City is allowed a certain amount of miles that may be declared MSA
streets. He stated that this was important because it makes the City eligible to obtain State
funding for Capital projects and maintenance.
Mr. Brown presented the rain garden considerations as being water quality, whether they are
feasible/what are the costs, what areas can they be built, the need to be clear of utilities,
driveways, property lines and trees, and whether residents want them. Staff recomrnends two
areas that should be considered for further study for rain gardens, Hamline south of Ingerson and
the Carlton low point. It was noted that rain gardens will not eliminate the need for storm sewer.
Mr. Brown indicated that this was not something that has been done by the City in the past. The
Task Force felt that any rain gardens would be a unique improvement to resident's yards.
Mr. Brown stated that in order for rain gardens to be affective, the ground must be relatively flat
since they essentially create miniature ponds. He stated that in order to make rain gardens work
in a sloped area, a retaining wall must be built around the garden which would be cost
prohibitive.
Mr. Brown advised the Task Force was mostly in favor of using rain gardens in some areas and
recommend they be reviewed and analyzed for the project as a possible means of avoiding the
e installation of a storm sewer system.
An audience member asked who would maintain the rain gardens. Mr. Brown stated that this
had been discussed by the Task Force and the consensus was that the City would maintain the
rain gardens,
Mr. Brown indicated that due to the clay condition of the soils in this location, the rain gardens
would require small drainage pipes to allow the water to drain away. He indicated that the rain
gardens used in the City of Maplewood had been installed in sandy areas.
Mr. Brown added that the maintenance of the rain gardens would be new to the City and the City
does not currently have the staff or financial resources for such maintenance projects.
Ms. Swanson believed that the plants in the rain gardens would maintain themselves. Mr. Brown
stated that there would likely be some maintenance required of the rain gardens. He added that
there would also be a concern of ownership ofthe rain gardens and what would happen if a new
homeowner wished to remove the garden. He stated that the City's position in such case would
be that any existing rain gardens would have to remain in place.
Mr. Brown provided a cross-section of a possible rain garden and explained how they deal with
run-off drainage.
e Mr. Brown presented the Hamline A venue closure considerations as being; to keep Hamline
Avenue open and reconstruct, or the permanent closure of Ham line Avenue. He also reviewed
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ARDEN HILLS CITY COUNCIL - SEPTEMBER 11, 2000
14
considerations with the permanent closure option as being impacts to the cost, water quality and
control, and traffic. It was noted that the area could be used for ponds, bike paths, pedestrian
paths, or landscaping. Staff recommends the permanent closure of Ham line Avenue between
Ingerson and Tiller Lane, a pedestrian/bike trail would be installed to accommodate that type of
traffic plus appropriate landscaping.
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Mr. Brown stated that a traffic study was completed during which Ham1ine Avenue was closed
for a couple of weeks to determine the impact of this project. He stated that the result of this
study was that there would be a significant increase in traffic on Dunlap, from 100 cars per day to
approximately 300 cars per day, and an additional 100 cars per day on Ingerson Avenue. He
noted, however, any volume up to 500 cars per day on a local street was typical.
Mr. Brown stated that the reconstruction of Hamline Avenue would be very expensive since it
runs through a wetland and would require a great deal of sub-base work. He indicated that
Ham1ine Avenue was one of the worst streets in the City and certainly the worst street in this
neighborhood.
Mr. Brown stated the Task Force was split in making their recommendation on this issue but
clearly wants appropriate landscaping if closure of the road takes place,
An audience member asked if the cost to reconstruct Hamline Avenue would be borne solely by
the City. Mr. Brown stated that this was essentially correct. He indicated that there was a
portion of one undeveloped property along this section of Hamline Avenue that could be .A
assessed, however, this lot has access to Ingerson Avenue. ..
An audience member expressed concern that closing Hamline A venue and constructing a pond
could be a safety concern. Mr. Brown stated that any pond that would be constructed would not
be a large body of water.
An audience member asked who owns the channel that runs through Snelling A venue. Mr.
Brown stated that this channel was owned by a private party.
An audience member asked who would maintain the proposed pond if the roadway was closed.
Mr. Brown stated that the city would maintain this area. Ms. Swanson pointed out that there
would be City maintenance associated with any of the proposed improvements.
Mr. Brown stated that the intent of closing off Hamline A venue and providing the proposed
amenities was to create a park-like setting and make the neighborhood more livable.
An audience member stated that at this time the local children play in the roads. He stated that if
Hamline Avenue is closed and additional traffic is added to the streets, this will not create a more
livable neighborhood. Mr. Brown noted that the increased traffic would amount to
approximately five to 10 additional cars per hour and he did not feel that this was excessive.
With regard to the issue of assessments, Mayor Probst stated that it was the City's policy to
individually assess any property that fronts on a street based on the assessment rate that is
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established. He noted that the assessment rate is intended to be established based on a typical 32-
foot wide street and the width of a street does not affect the assessment rate,
Mayor Probst pointed out that, although reconstruction of Hamline Avenue would not be
assessed, it would still be the City tax payer's money paying for the project.
Mr. Brown presented the Fernwood Channel considerations and options as being to improve
water quality add a pond; landscaping, picnic area, pathway, weirs; Lake Josephine Hills
Association's needs; or to do nothing. Staff recommends permanent ponding with possible weir
structure used to improve the water quality going into Lake Josephine. This includes addressing
the needs of the Lake Josephine Hills Association and appropriate landscaping. The Task Force
has opposition to any change in the land in and around the Fernwood channel. If there is
something done, the landowner's needs have to be addressed.
An audience member suggested that the proposed weirs should be placed higher up the channel
rather than near the lake because the water drains both ways. He indicated that at this time the
holding pond is dry, however, there normally is water in the pond. He stated that the rain storm
that occurred a week ago had drained into the wetlands.
Mr. Brown stated that the weir would be connected to the wetland via a pipe system. He stated
that the interaction between the wetland and the lake would be maintained.
An audience member asked if Mr. Brown had read the recommendations of the Association. Mr.
Brown responded affirmatively.
An audience member asked if the idea of a grit chamber had been rejected. Mr. Brown stated
that a grit chamber could be considered to enhance the water quality.
An audience member noted that there was a small distance between the existing channel and the
wetland and the wetland is currently a large reservoir for the runoff. He stated that the existing
run off from the roads runs into the wetlands. At this time there does not appear to be any water
running into the lake. Therefore, the proposed changes would essentially be duplicating the
existing situation, which requires no maintenance. He asked if a study has been done on the
current quality of the water. He indicated that most ofthe run off water comes from the
backyards and he believed that this water is relatively clean. He noted that there are fish in the
channel, which means the oxygen level in the water must be sufficient.
Mr. Brown stated that a specific study of the water quality has not been done. He stated that the
water that runs from yards and impervious surfaces can be polluted. He acknowledged that it
would be possible to construct a weir higher up stream.
An audience member asked if the notion of diverting the water frorn the channel to the wetland
and then to the lake had been explored. Mr. Brown stated that, although this may be a
possibility, the elevation of the wetland is generally one foot above the level of the lake. He
stated that the intent is to filter the water as many times as possible before it reaches the lake.
ARDEN HILLS CITY COUNCIL - SEPTEMBER 11, 2000
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An audience mernber stated that, as Co-Chair of the Lake Josephine Hills Association, he would
prefer a holding pond, not a channel. .
Mr. Brown presented the Hamline ponding area considerations and options as being permanent
ponding west of Ingerson Road, permanent ponding east of Hamline Avenue, or to do nothing.
Staff recommends some permanent ponding be created near the western end of Ingerson Road
with possible modifications to the existing wetland east of Hamline A venue. Again, affected
landowners need to be a part of the design process. The Task Force was split on the pond issue
with four people against the ponds and three people for the ponds.
An audience member asked if a pond could be added to the other side of Snelling Avenue. Mr.
Brown stated that it would be difficult to run pipes to this location. Additionally, that
neighborhood does not have a water treatment area at this time and that area would be the logical
location for that neighborhood.
An audience member asked if the existing wetland will have to be dredged. Mr. Brown stated
that this was not proposed, however, this issue would be discussed with the Rice Creek
Watershed District and he felt that the wetland may be dredged once.
An audience member requested confirmation that the proposal was moving away from a large
holding pond. Mr. Brown stated that this was correct.
Mayor Probst suggested that the Councilmembers review the recommendations and provide
direetion to the City Engineer on how to move forward with a revised feasibility study. He
suggested that the discussions begin with the issue of street widths,
.
Councilmember Aplikowski stated that she was still willing to support the recommendation to
not change the existing widths of the streets. She cautioned, however, that there will be
conditions related to this in the future.
Councilmember Grant noted that the current widths of the streets will qualifY the project for
MSA funding and he did not see any reason to widen any of them. He noted that other streets in
the City have recently been constructed to widths narrower than 32 feet.
Councilmember Larson stated that the original feasibility study had recommended 32-foot wide
streets because this was the new City standard. He stated that the Council must decide if this
standard should apply to all areas within the City. However, the City Staff and the review group
had both recommended street widths other than the 32-foot standard, He acknowledged that at
times, it may be appropriate to deviate from the standard and he was willing to agree with the
Staff recommendations.
Councilmember Larson stated that a 28-foot width would be acceptable for Fernwood Court and
Ingerson Court. However, he felt that Hamline Avenue and Ingerson Road should be widened.
He stated that he has driven through this neighborhood many times and more than 50 percent of
the time there are people walking and biking on the streets. He stated that he recently had a near .
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ARDEN HILLS CITY COUNCIL - SEPTEMBER II, 2000
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miss incident with a child on a bicycle at the top of the Hamline A venue hill. He stated that the
visibility is very poor because the road is so narrow.
Councilmember Larson believed that Hamline Avenue and Ingerson Road serve a very different
function than the other streets in this area. He stated that the City must recognize the fact that
there is a high volume of traffic on these two streets and that they are serving to connect two
busy roads. Therefore, it was his belief that these roads should be widened by one and one-half
feet on each side. He noted that this neighborhood has no sidewalks and issues of safety have
been raised. He acknowledged that if the road is widened some people may drive faster,
however, he believed that there would be ways to control the speed on these roads. He did not
believe that the City would have the ability to protect the people that walk and bike along the
roads if the roads remain at their current widths.
Councilmember Rem stated that there was no reason to make the streets in this neighborhood
wider. She noted that there are environmental concerns about adding more pavement.
Additionally, she believed that children will bicycle in the middle of the road regardless of the
width and she believed that a narrow road causes traffic to be slower.
Councilmember Rem stated that Ingerson Road and Hamline A venue are residential streets that
allow access to other busy roads, however, she did not believe that they are used as short cuts
through the neighborhood.
An audience member stated that, if Councilmember Larson's comments that Ingerson Road and
Hamline Avenue are speedways to access Lexington Avenue and Highway 51 are true, then the
City should not have taken the roads back from Ramsey County.
Mayor Probst explained that in the course of the turn-back process, the State is turning roads
back to the County and the County in turn is turning roads back to the City. He indicated that the
City had a choice of which roads they were wi11ing to take back and the City attempted to choose
those with lower volumes of traffic.
An audience member noted that when Ramsey County took Lexington A venue back from the
State they received millions of dollars to make improvements. However, the City receive no
money for Ingerson Road and only $3,000 for Hamline Avenue.
Mayor Probst concurred with the comments of Councilmember Larson. He stated that one issue
for widening the streets is the ability of emergency vehicles maneuver through the City. He
stated that, although the City Council has allowed other streets within the City to be less than 32.
feet wide, he could not recall one that was not a dead-end street or only serving to connect to
another local street,
Mayor Probst agreed that Ingerson Road and Hamline A venue do serve as connections between
Lexington Avenue and Highway 51. He did not believe that there was a great deal of traffic
using these roads as short cuts, however, the entire neighborhood uses the roads as an access to
the larger streets.
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ARDEN HILLS CITY COUNCIL - SEPTEMBER 11,2000
18
Mayor Probst added that on-street parking occurs in this neighborhood and this creates a very
narrow street for emergency vehicles to travel through. He felt that the City Council had the
responsibility of looking out for the neighborhood as well as other members of the community.
.
An audience member suggested that the streets be posted for no on-street parking.
Mayor Probst stated that here must be a civil discussion in order to get through this issue. He
acknowledged that there will be disagreement between the Council and the residents and he
stated that the Council wanted to hear the resident's opinions, however, he did not believe it
would help to debate whose opinions are correct.
Mayor Probst stated that he supported Staff's recommendation regarding street widths.
Councilmember Grant asked how a consensus can be reached on this issue since the Council
seemed to be divided. Mayor Probst had hoped that the Council would not have to vote on each
issue, rather he had believed that the Council would reach a consensus on each issue and take one
vote on the Resolution.
Councilmember Larson suggested that if certain issues do not have a broad consensus, those
items could be taken to a vote with the result being passed on as direction to the City Engineer.
Councilmember Aplikowski stated that the City should postpone the entire project since she felt
that the City was so far away from any sort of agreements. She stated that the City Council has .
the options of either accepting the City Staff's recommendations, accepting the original
feasibility study, or postponing the entire project since this issue has moved far away from the
City's standard procedures. She stated that she was not comfortable with taking these issues
piece by piece since all involved have their own opinions and that she was hesitant for the
Council to be voting on each issue. She suggested that City Staff review the City pavement
policy and, if extreme exceptions are going to be made, then the policy must be changed.
MOTION:
Councilmember Aplikowski moved to postpone the decision on the 2000/2001
Street Improvement Project and to direct City Staff to review the City's pavement
policy in order for an understanding and agreement to be reached regarding the
street widths in the Ingerson neighborhood.
The motion failed due to lack of a second.
Councilmember Larson stated that a vote should be taken and he was willing to accept being on
the minority side on this issue. He noted that the City Council will be recommending to the City
Engineer and Staff further revisions to the feasibility study which will be brought back once
again to the City Council for a final decision to be made. Therefore, there will be at least one
more review of the project. He acknowledged that all parties involved in this decision will not
necessarily agree on all aspects, however, when this occurs, the City operates under the concept
that the majority rules.
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An audience member noted that the safety concerns related to street widths could go either way.
However, another argument for maintaining the existing street widths relate to the livability of
the community. She noted that there were a number oflarge trees along the roads that would be
lost if the streets are widened. Additionally, the water quality was an issue and the Watershed
study recommended the reduction of residential street widths in order to improve and maintain
water quality. She indicated that the Rice Creek Watershed District stated that they would prefer
the road widths to remain as they are and that the worst option for the water quality would be to
widen the streets and add storm sewer systems.
Councilmember Rem stated that she had been on the verge of seconding Councilmember
Aplikowski's motion to postpone this project when Mayor Probst announced that the motion had
died. She stated that the concern for the City was to move ahead with this project this year in
order to spend the budgeted money on schedule. However, with street projects there have always
been exceptions made. She stated that in this situation the large issue is the street structure.
Councilmember Rem felt that one problem with this project was the neighborhood approach.
She felt that there may be some improvements that can be accomplished in this neighborhood,
however, the entire scope being proposed may not be necessary. She expressed concern about
the amount of money that would be spent to widen the streets and she noted that emergency
vehicles have been able to access the neighborhood with the current street widths.
Councilmember Rem felt that the need for road reconstruction may be more convincing if
extensive borings were done. She noted that the City has chosen a neighborhood with a number
of issues, such as wetlands and hills, etc. She stated that the Council could vote on each issue
independently, however, she concurred that the City should revisit the Pavement Management
Program.
Mayor Probst stated that the City has a responsibility to the community to maintain its
infrastructure. He stated that the City was trying to find an appropriate way to fit the
neighborhood with the improvements and that the City was not trying to ruin the neighborhood
or change the character of it. However, he felt the City has a responsibility to the neighborhood
as well as the entire community on how the City invests the tax payer's money in these projects,
He felt strongly about the issue of reconstruction as this results in lower future costs.
Mayor Probst pointed out that Ramsey County performed a cold in-place recycle project on
Cleveland Avenue approximately five years ago. Since then, all the old cracks and bad spots
have resurfaced and the County will have to reconstruct this street. He added that when the City
reconstructed Oak Avenue, the neighborhood had strongly opposed the City's original proposal.
These options had been worked out and a compromise had been reached that some of the
residents most likely did not agree with. He indicated that the position of the Council at that
time had been if the City was not going to reconstruct the street, then nothing would be done
because the City did not believe it would be a wise investment of tax payer's money,
Mayor Probst did not believe that there was any more information that could be provided to the
City Council, in fact he felt that there was too much information that all parities are struggling to
sort out. He noted that the City had decided that it would be appropriate to begin the 2000/2001
ARDEN HILLS CITY COUNCIL - SEPTEMBER II, 2000 20
Street Improvement project in the Ingerson neighborhood and he felt that there was no point in
delaying the project. e
Ms. Swanson understood that the City Council has fiduciary duty to the City as a whole. She
indicated that the Council's duty also encompasses making all available information known and
looking to the future. For example, with regard to water quality, the Rice Creek Watershed has
stated that more impervious surface is detrimental to water quality, not only the residents of the
neighborhood, but also to the City. She stated that the City will have to comply with more
stringent rules in the future for having increased impervious surface in the City.
Councilmember Larson stated that he has taken into consideration the livability aspects that have
been highlighted. He stated that he sat on the Water Quality Task Force for seven months and he
agreed that it was very important to pay attention to actions taken and how they affect water
quality. However, beyond these issues, he felt that this neighborhood needed wider streets to
accommodate the pedestrians and the children living in the neighborhood. He stated that he lives
on a busy street that has a shoulder wide enough to support all the walkers, He acknowledged
that a wider street may result in higher speeds, however, he believed that there were ways to
address this issue.
An audience member stated that she walks on the streets of this neighborhood and if she felt
unsafe it was due to the speed of the cars, not the width of the road itself.
Councilmember Grant stated that he has driven down Ingerson Road many times in the last six
months. He stated that this was a very rural setting with the houses set back farther from the road
than in a typical development. He stated that there was a good line of sight down the road and he
had not noticed a great deal of cars parked on the road. He felt that with the line of sight
pedestrians are able to see traffic coming and the traffic is able to see the pedestrians. He
acknowledged that the residents wish to maintain the rural character of their neighborhood.
Additionally, the City Staff was recommending wider streets when the Watershed Districts prefer
narrow roads to maintain water quality.
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MOTION:
Councilmember Aplikowski moved and Councilmember Rem seconded a motion
to direct that the widths of the roads within the Ingerson neighborhood are to
remain as they currently are, and that a three-foot shoulder be striped on both
sides ofIngerson Road to maintain the illusion of narrowness, and that stop signs
shall not be installed at either Dunlop Road or Fernwood Road.
Councilmember Larson believed that the majority of the Council was in favor ofleaving
Ingerson Road at 28 feet wide. He stated that he would prefer that the Council vote on this
particular issue separately since he felt that Councilmember Aplikowski's motion was
problematic for a number of reasons. He did not feel that Hamline A venue should remain at 24
feet wide and he suggested that the motion should specifically state that Ingerson Road and
Hamline Avenue are to be 28 feet wide. He was also not sure that a 28-foot wide roadway will
allow enough room for three-foot shoulders.
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ARDEN HILLS CITY COUNCIL - SEPTEMBER 11,2000
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Councilmember Aplikowski believed that a three-foot wide shoulder on a 28-foot wide roadway
will allow enough room for cars to pass. She stated that she was more concerned with the width
of the street than with the striping ofa shoulder. She agreed that Hamline Avenue seemed
narrow, however, she was not certain that widening the road to 28 feet would make a difference.
Mayor Probst stated that he was opposed to the motion since he agreed with City Staffs
recommendation. He noted that Staff's recommendation would reduce the width of some of the
streets and he felt that the motion should focus on the width ofIngerson Road and Hamline
A venue since there had been no objection to the recommendations of Staff regarding the other
streets.
Councilmember Aplikowski withdrew her motion.
MOTION:
Councilmember Aplikowski moved and Councilmember Rem seconded a motion
to accept City Staffs recommendation regarding the street widths in the Ingerson
neighborhood, with the exception of Ingerson Road and Hamline A venue which
shall be 28 feet wide. The motion carried (3-2 Mayor Probst and Councilmember
Larson opposed).
Mayor Probst suggested that the issue of concrete curb and gutter be discussed at this time.
Council member Rem stated that it would be reasonable to accept the compromise as
recommended by the Task Force for surmountable curbs and gutters, She stated that this would
allow the installation of rain gardens if this concept is approved. She stated that she was not fond
of curb and gutter although she felt that the surmountable curbs will allow the water runoff to
stay off the lawns.
Mayor Probst noted that the curb and gutter choices were more a matter of style rather than
function. Mr. Brown indicated that the surmountable curbs make it easier to drive a bicycle or
vehicle over the curb.
Mayor Probst noted that if rain gardens are used in certain areas the curb would be removed,
regardless of the style. Mr. Brown concurred.
Councilmember Larson stated that he supported curb and gutter. He stated that he had listened to
the pro and con arguments during the review group meetings and that a number of people had
felt that the installation of curbs and gutters will change the neighborhood. He had pointed out to
these individuals that Tiller Lane and Dunlop Road have curbs and gutters and they had not been
aware of this fact.
Councilmember Larson noted that rain gardens can not be installed in all areas and the areas
without rain gardens must have curb and gutter to maintain storm water. He stated that he
supported flat face, six-inch high concrete curb and gutter in all areas except for those areas that
will have rain gardens, or the rural section of Hamline Avenue.
ARDEN HILLS CITY COUNCIL - SEPTEMBER II, 2000
22
Councilmember Grant stated that he was not in favor of six-inch high curbs. He noted that along
Highway 96 four-inch curbs had been used and he felt that these looked much better than six- ...
inch high curbs. He felt that a four-inch high curb was enough to channel the water and that six- -
inch high gutters only provide for a more city-like appearance.
Councilmember Grant stated that he has surmountable curbs in his neighborhood and he
acknowledged that the curb must be driven over to access his driveway. He suggested that edge
banding be used on North Hamline Avenue since water channeling was not a concern. He added
that, if the City was confident that rain gardens will be included, then edge banding could be
used on those portions of the roadway. However, he believed that the lower end ofIngerson will
required some sort of curbing.
Mayor Probst asked if there were issues related to the use of four-inch curbs versus six-inch
curbs. Mr. Brown stated that it may be possible to loose some capacity to carry water with the
four-inch curbs. Although, he indicated that the lower curbs are easier to climb for bicycles, etc.
An audience member noted that his property was lower than the street and the water that runs on
the street in front of his home comes from his yard. It was his belief that the installation of curbs
and gutters will cause his backyard to flood. Mayor Probst stated that properly installed curbs
and gutters will not cause yards to flood.
Mr. Brown noted that during the reconstruction of the roadways, the roads could be lowered in
places where necessary to prevent the concerns of water draining back to the yards.
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Mayor Probst suggested that the discussion be moved to the issue of reconstruction of the streets.
He acknowledged that there were some areas within this neighborhood where rain gardens may
work, however, there were a great deal of areas where they will not. Therefore, he advocated the
installation of curb and gutter.
Councilmember Rem stated that if the Council chooses to approve four-inch curbs and gutters,
they should make it clear that there may be exceptions in some areas.
Mayor Probst stated that he would not want different styles of curb and gutter to be used block-
by-block in the neighborhood, Therefore, he felt that the first decision that the Council must
make was the style of curb and gutter to be used.
Councilmember Grant stated that the Council should decide where the curb and gutter treatments
will be installed since some areas will not need them. He noted that the existing conditions of
this neighborhood have been in place for a number of years and he did not feel strongly that the
curbs should change.
Councilmember Larson noted that at this point the City Council was expected to provide
direction to the City Engineer and Staff regarding changes to the feasibility report. He stated that
the City Council should avoid getting into specific details, such as where certain types of curbs ...
should be used. He felt that this should be left up to the City Engineer and Staff to include in the _
revised feasibility report, which the City Council and residents will review in order for a final
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ARDEN HILLS CITY COUNCIL - SEPTEMBER I 1,2000
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decision to be made. He suggested that the City Council decide whether or not the streets should
. be reconstructed and, if they should be, then concrete curbs and gutters should be added.
Mayor Probst called for a recess at 10: 1 0 p.m. The meeting was reconvened at 10: 19 p.m.
Mayor Probst suggested that the discussion move the issue of street structure since the issues of
curb and gutter assumed the entire reconstruction of the roadway.
Councilmember Grant requested confirmation that Ingerson Road and Hamline Avenue had
originally been constructed as County roads. Mr. Brown stated that this was correct.
Councilmember Grant asked if County road specifications are more or less stringent than the
City standards. Mr. Brown stated that County roads are typically built for higher levels of traffic,
however, age and time of construction must be taken into consideration since older methods had
been used at the time the roads were built.
.
Councilmember Grant asked what the under layment is for Ingerson Road. Mr. Brown stated
that Ingerson Road had an aggregate base with silt and clay below that. He noted that borings
had been done on Ingerson Road, some outside the roadway for the purpose of considering rain
gardens and widening the roads. He indicated that the Ingerson Road subbase was classified in
the range of A-4 to A-6, with A-I being the best rating. The recommendation based on this
rating was to install a drainage layer under the rock to allow drainage of the water, which had not
been done in the past.
Councilmember Grant asked how many ofthe roads in the neighborhood were found to need a
reconstruction of the under layment. Mr. Brown stated that all streets other than Fernwood Court
had been recommended for reconstruction.
Councilmember Grant asked what the difference in cost would be for reconstruction. Mr. Brown
stated that the primary difference would be the removal and installation of 12-inches of sand. He
estimated that the cost for this would be $30 per foot, or an approximate total cost of $220,000.
Councilmember Grant requested confirmation that approximately 10 to 15% of the total cost
would be the reconstruction of the roads, Mr. Brown stated that this was a close approximation.
.
Councilmember Larson expressed support for the reconstruction of all roadways within this
neighborhood, with the exception of F emwood Court. He noted that the City Council had made.
the decision to take a neighborhood approach with their street improvement projects. He noted
that this approach has not been used in the past and that reconstructing streets on a street by street
basis is more costly and less comprehensive. He indicated that most other cities use a
neighborhood approach which allows the city to take a more comprehensive look at all issues
related with the projects, such as drainage and the natural features of an area. He felt that,
although some streets may be better than others, it was a worth while trade-off to use the
neighborhood approach and to not have to revisit the same neighborhood for 20 to 30 years.
Mayor Probst concurred with Councilmember Larson's comments.
ARDEN HILLS CITY COUNCIL - SEPTEMBER 11,2000
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".
Councilmember Rem stated that, while a neighborhood approach for street improvements makes .
sense, she was not convinced that all street improvement projects must be handled in the same
manner. She indicated that the various streets have different levels of need and she felt that this
approach causes the City to lose some flexibility with issues such as financing. She stated that
she did not support the reconstruction of streets in six-foot sections at a time, however, she felt
that street ratings and drainage issues should be taken into consideration since some roads will
need more work than others.
Mayor Probst asked how Councilmember Rem would suggested judging the needs of the streets.
Councilmember Rem stated that the PCI ratings and soil borings could be considered.
Mayor Probst noted that the City Staff had recommended the reconstruction of all the streets with
lower PCI ratings, with the exception of Femwood Court which has a higher rating.
Councilmember Rem was not convinced that all the streets in this neighborhood needed
reconstruction.
Mr. Brown stated that there were varying PCI ratings within this neighborhood. He indicated
that the standard practice would be to overlay a street with a rating of 60 to 80 and to reconstruct
a street with a rating below 60. He stated that most of the streets in the Ingerson neighborhood
had ratings below 60 and the ratings will continue to do down.
An audience member noted that in previous discussions the issue had been raised of roads tit
heaving during the Spring due to frost if the water is not drained away from the road. He
indicated that none of the roads in this neighborhood have shown signs of frost heave for 30
years. Therefore, he believed that the water must currently be draining away from the street. He
was concerned that reconstructing the subbase will not improve anything. Rather, he felt that
disturbing a stable road may make the drainage situation worse than better.
Councilmember Aplikowski stated that the issue was whether the neighborhood wanted to put up
with all the streets being reconstructed at one time, or one at a time. She indicated that, although
it is obvious that some of the streets need reconstruction now, all the streets will eventually have
to be reconstructed.
An audience member believed that the City will be criticized if it does more than is necessary at
one time. She noted that the aggregate resources are becoming a critical issue within the Twin
Cities and she felt that the decisions made regarding road reconstruction will have important
implications for future supplies and cost of aggregate materials. She stated that it would not be a
good citizen action to use up the available resources at this time. She added that it did not make
sense to reconstruct a small road that serves only two houses, such as Ingerson Court.
An audience member felt as though the Ingerson neighborhood was getting new roads shoved
down their throats. He stated that he liked the ruralness of this section of Arden Hills and that
this was the last neighborhood around the local lakes that has a country feel to it. He was .
concerned that the proposed reconstruction of the streets will ruin this atmosphere. He felt that
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ARDEN HILLS CITY COUNCIL - SEPTEMBER 11, 2000
25
other streets within Arden Hills were in much worse condition. He was also concerned about the
potential removal of old large trees that cannot be replaced. He stated that this will devalue the
homes and felt that the City would be creating a metropolitan setting in this area.
MOTION:
Councilmember Larson moved and Counci1member Aplikowski seconded a
motion to direct the City Engineer and Staff to include the reconstruction of
Ingerson Road, Hamline Avenue, Cannon Road, Fernwood Road and Carlton
Road, in the revised feasibility report, including a new subbase, and to direct the
City Engineer and Staff to consider the needs ofFernwood Court and Ingerson
Court.
Councilmember Aplikowski stated that she seconded the motion for the purpose of discussion.
She indicated that she did not support the notion of reconstructing the entire neighborhood.
Although, she did support the reconstruction of Hamline Avenue and Cannon Road,
Mayor Probst stated that he would support the motion, He acknowledged that additional borings
should be done, however, he pointed out that three years ago Highway 96 had turned into a
gravel road over the course of one winter. At that time Ramsey County performed an overlay of
Highway 96 because the County believed that the road would turn back into a gravel road with
one more hard winter.
Councilmember Aplikowski stated that the Ingerson neighborhood streets could not be compared
to a highway.
An audience member believed that the deterioration of Highway 96 was due to traffic not
moisture, Mayor Probst disagreed.
Councilmember Grant stated that he could not support the motion as it stands. He understood
that North Hamline A venue and Cannon Road may have subbase issues, however, he was not
convinced that Ingerson Road, Carlton Road or Fernwood Road had the same concerns.
The motion failed (2-3 Councilmembers Aplikowski, Grant and Rem opposed)
Councilmember Rem suggested that a motion be made to direct City Staff to research additional
information regarding the current conditions of the road.
Mayor Probst stated that the intent of this discussion was to provide direction to the City
Engineer in order to revise the feasibility report.
Councilmember Larson expressed concern that the City will never have perfect information on
what exactly is needed. He felt that the decision must be made whether or not to move forward.
He stated that it was his understanding that the City Staff have considered the condition of the
streets and the information from the review group in order to make the recommendation to
reconstruct all the streets in this neighborhood with the exception of Fernwood Court,
ARDEN HILLS CITY COUNCIL - SEPTEMBER 11,2000
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Councilmember Rem noted that comments had been made that there were some streets from
which borings had not been taken.
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Mr. Brown stated that he was comfortable with his recommendation.
Ms. Swanson noted that Mr. Brown had been tasked to create this project and she did not believe
that the project rnust include the entire neighborhood. She felt that the City needed to address
the life of the roads and their intended use.
Councilmember Aplikowski asked if it would be possible to make different improvements to the
same road. Mr. Brown responded affirmatively.
Councilmember Larson stated that the City Council must place some confidence in the
recommendations of the City Engineer and Staff who had reviewed the neighborhood and
determined that the roads should be reconstructed. He stated that at this time the City Council
can provide direction to the City Engineer, not decide whether or not Ingerson Road needs to be
reconstructed down to the subbase.
Councilmember Aplikowski stated that this was the reason she had asked if it was possible to do
a mixed reconstruction project in this area. She stated that she did not support the neighborhood
approach for street improvements because it will affect the entire neighborhood, as opposed to
only the residents of one street being affected at a time.
Dave Holken, 1245 Ingerson Road, asked how many borings had been done on Ingerson Road.
Mr. Brown stated that borings had been done every 500 feet.
.
Mr. Holken asked if the borings had been done in the middle of the street. Mr. Brown stated that
some of the borings had been done on the side of the street and some in the middle of the street.
Mr. Holken pointed out that, although the City Engineer's opinion may not be biased, his firm
receives a percentage from this type of project. He stated that if the City Engineer would not
gain from the project he may be less willing to support it.
Councilmember Grant noted that the middle section of Ingerson Road drains to the east rather
than to the south and asked how this could be solved. Mr. Brown stated that storm sewers or rain
gardens could be installed.
Councilmember Grant asked if it would be possible to perform a cold in-place recycle of the
roadway and install new storm sewers. Mr. Brown responded affirmatively.
Mayor Probst noted that the City recently performed a televising of the City sewer system. He
requested confirmation that some sanitary sewer problems had been found in this neighborhood.
Mr. Brown stated that this was correct. He stated that it has not been determined whether the
relining of the pipes without digging up the street can repair these problems.
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ARDEN HILLS CITY COUNCIL - SEPTEMBER 11, 2000
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Councilmember Aplikowski suggested that a motion be made to direct the City Engineer to
revise the feasibility study to include the reconstruction of Hamline Avenue and Cannon Road.
Mayor Probst suggested the motion be to direct the City Engineer to bring back a final
recommendation to the City Council for the street structures on a street by street basis up to and
including reconstruction.
MOTION:
Councilmember Grant moved and Councilmember Rem seconded a motion to
direct the City Engineer to bring back a final recommendation to the City Council
for the street structures on a street by street basis up to and including
reconstruction. The motion carried (4-1, Councilmember Larson opposed).
Councilmember Aplikowski stated that it was an unfair representation of the City Engineer to
state that he may be interested in financial gains. She felt that the City Engineer has served the
City of Arden Hills well.
Mayor Probst agreed that the comments regarding conflict of interest were not appropriate. He
stated that the City's history with this consultant has been such that the City has a high comfort
level that the City Engineer is making good recommendations.
Councilmember Rem noted that this question has been brought up during other street projects
and she felt that it was good to address the issue up-front.
Mayor Probst suggested that the Council make a decision regarding the curb and gutter issue. He
believed that there was a consensus among the Councilmembers to include curb and gutter,
however, he did not believe that the profile of the curbs needed to be decided at this time.
MOTION:
Councilmember Aplikowski moved and Councilmember Rem seconded a motion
to direct the City Engineer to include curb and gutter in the feasibility report with
the profiles to be determined.
Councilmember Grant requested confirmation that the motion was to include vertical face curb
and gutter with no consideration for concrete edge strips. Mayor Probst indicated that the motion
stated the profile of the curb and gutter is to be determined, and he believed that this would
include consideration of concrete edge strips. Councilmember Aplikowski concurred.
Councilmember Grant stated that it was difficult for him to make these decisions for the
neighborhood. He wished that there was an easy way to resolve this and he stated that the
residents need to come to a conclusion on what they want.
An audience member stated that the curb and gutter methods serves different purposes, She
indicated that in some areas curb and gutter are needed to direct the runoff water, where in other
areas the curb and gutter would only serve aesthetic purposes.
Councilmember Larson felt comfortable that the motion was expressing support for curb and
gutter, recognizing that there are certain areas that the Council is recommending concrete edge
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ARDEN HILLS CITY COUNCIL - SEPTEMBER 11, 2000
28
banding. However, he did not understand what the motion was stating with regard to the style of
curb and gutter. He noted that City Staff has recommended a six-inch flat face concrete curb and .
gutter and he asked if the intent was for the City Engineer to come back to the City Council with
another recommendation. He felt that if the Council would feel more comfortable with a four-
inch flat face concrete curb and gutter, then the City Engineer should be directed to incorporate
this in the feasibility report.
Councilmember Aplikowski stated that she would prefer a flat face curb and gutter, either four or
six-inch high, However, per the conversation this evening, the intent of her motion was to direct
the City Engineer to determine, if for example the upper half of Ingerson Road is not
reconstructed, whether any curb and gutter will be installed in this area. On the bottom of
Ingerson Road there has been a recommendation that rain gardens be used and surmountable
curbs will most likely be used in this area. She stated that she was leaving it up to the City
Engineer to make a street by street recommendation.
Councilmember Aplikowski stated that, in her opinion, since the other streets in this
neighborhood have been constructed with flat face curb and gutter, all the streets being
considered under this project should have the same. However, the intent of her motion was to
keep the options open.
The motion carried (4-1, Councilmember Larson opposed).
Mayor Probst moved the discussion to the rain garden issues.
.
Mayor Probst suggested that no action be taken at this point on the rain gardens. He believed
that the City Council was interested in pursuing rain gardens and the issues are where they can be
used and whether or not the property owners want them in their front yards. He stated that the
next step was to identifY possible locations, then the City can determine whether the property
owners are willing to accept them. He noted that there must be a quantity of rain gardens in
order for them to function properly,
An audience member requested confirmation that the rain gardens would be in addition to other
parts of the drainage plan, such as curb and gutter and holding ponds. Mr. Brown stated that this
was correct. He indicated that the use of rain gardens would reduce the load on the other
drainage systems.
An audience member asked if this would really be worth while. Mr. Brown did not feel that the
rain gardens were necessarily practical.
An audience member requested confirmation that the rain gardens will not reduce the ponds or
sewer systems. Mr. Brown stated that this was correct. He indicated that it might be possible
that the rain gardens would result in additional piping in the ground since they would require a
drainage system due to the heavy soils.
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ARDEN HILLS CITY COUNCIL - SEPTEMBER 11,2000
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Mayor Probst asked the City Engineer ifhe needed more direction on the rain garden issue. Mr.
Brown felt that the rain gardens should be pursued in the identified areas if the residents are
really interested in them.
Councilmember Aplikowski stated that she would not be in favor ofrain gardens if this required
the streets to be dug up and utilities to be relocated. Mr. Brown stated that the identified areas
for rain gardens would not require this type of work.
Mr. Brown stated that prior to the revision of the feasibility report, the residents of this
neighborhood should be asked ifthey are willing to have rain gardens in front of their homes.
Mayor Probst was not certain that this must happen before the feasibility report. Councilmember
Rem felt that the identified residents should be asked if they would be willing to have rain
gardens as soon as possible.
Mayor Probst moved the discussion to the issue of closing Hamline Avenue.
Councilmember Aplikowski stated that Hamline Avenue should not be closed and landscaped.
Rather, she felt that it if nothing is done to this roadway it would eventually to go back to a
natural area.
Mayor Probst expressed support for the closing of Hamline Avenue. He stated that the road
should be removed and the area turned into an amenity for the neighborhood. He stated that he
was not certain why this portion of roadway had been built. He stated that reconstructing the
road would be a large expense for access to only a one block area. He acknowledged that the
result of this closure would be an increase in traffic on the other streets. However, the traffic
counts were shown to still be below the residential standard.
Councilmember Rem expressed support for the closure of Hamline A venue. She felt that this
would allow more flexibility for the ponds along Hamline Avenue. She stated that the cost to
keep the road open was too high versus the benefits of using the land for more drainage.
Councilmember Larson expressed support for the closure of Hamline Avenue for the reasons
stated. He noted that the residents have expressed concern of adding more impervious surface
and he felt that this section of roadway was not needed.
Councilmember Grant stated that he too supported the closure of Ham line Avenue. He stated
that he would like to review detailed plans of how this area will be made an amenity for the
neighborhood.
Ms. Swanson stated that the reason the Task Force had been split on this issues was due to
concerns of extra traffic and speed oftraffic on the other roads. She hoped that the City Council
would task the City Engineer to look at appropriate landscaping, not just for the beauty of the
area, but for the safety as well.
ARDEN HILLS CITY COUNCIL - SEPTEMBER 11, 2000
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MOTION:
Councilmember Grant moved and Councilmember Larson seconded a motion to
direct the City Engineer to include the closure of Hamline Avenue between
Ingerson Road and Tiller Lane in the revised feasibility report.
tit
Councilmernber Aplikowski stated that she would vote against this motion because landscaping
the area will add more cost to the project and she felt that the section of roadway should be
allowed to go back to nature.
The motion carried (4-1, Councilmember Aplikowski opposed).
Mayor Probst assumed that the issue of the Hamline Avenue ponding area had been dealt with by
this action.
Mayor Probst moved the discussion to the issue of the Fernwood Channel.
Councilmember Larson felt that it was important for there to be pretreatment of the water prior to
being released into the wetlands or the lake. He did not feel that the City Council should at this
time be providing the City Engineer with details of this treatment project. He felt that it would
be enough to state that the Council wants pretreatment of water before it reaches Lake Josephine,
taking into consideration the amount of water that will flow through the channel, the mix of
residents that would be affected by this project, and the natural features of the area.
Mayor Probst asked if the proposed improvements to the Fernwood Channel would add more
water to the channel. Mr. Brown stated that the improvements may reduce the amount of water
in the channel.
tit
Mayor Probst requested confirmation that the primary issue was to allow some pretreatment of
the runoff water. Mr. Brown stated that this was correct.
An audience member noted that the Lake Josephine Association had made some
recommendations regarding this issue and asked if these recommendations have been taken into
consideration. She indicated that one of the recommendations pointed out that the property
closest to Ingerson Court and Fernwood Court is owned by the State of Minnesota and the
Association had recommended that the State-owned land be prioritized versus using private land,
Mr. Brown stated that his recommendations reflected the majority of the Lake Josephine
Association's recommendations,
Mayor Probst requested confirmation that improvements to the Fernwood Channel were not
mandatory, Mr. Brown stated that this was correct.
Mayor Probst believed that the goal of the City would be to stay off the Association's land as
much as possible.
An audience member asked if the improvements to the F ernwood Channel will allow for the
spawning of fish. Mr. Brown stated that the fish will be able to swim through the pipe.
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ARDEN HILLS CITY COUNCIL - SEPTEMBER 11, 2000
31
An audience member noted that the quality of the water at this time must be healthy since there is
a great deal oflife in the water.
An audience mernber noted that there was a great deal of wildlife in the area of the Femwood
Channel which reflected nature at its [illest. She invited the Councilmembers to visit the area at
night to listen to the sounds of nature. She felt that this was a very special place.
Councilmember Aplikowski stated that the Council did not want to take this amenity away from
the neighborhood.
Councilmember Larson asked if a weir structure was still being proposed. Mayor Probst stated
that the intent would be to do some sort of pretreatment on the State-owned property. Mr. Brown
concurred.
2. Resolution No. 00-27, A Resolution Ordering a Revised Preliminary
Feasibility Report in the Matter of the 2000/2001 Street Improvement Project
Mayor Probst stated that the action before the City Council at this time was to adopt Resolution
00-27 ordering a revised preliminary feasibility report in the matter of the 2000/2001 Street
Improvement Project.
MOTION:
Councilmember Larson moved and Councilmember Aplikowski seconded a
motion to adopt Resolution 00-27, ordering a revised preliminary feasibility report
in the matter of the 20001200 I Street Improvernent Project, based on the
discussions this evening. The motion carried unanimously (5-0).
Mayor Probst called for a recess at 11 :50 p,m, The meeting was reconvened at 11 :55 p.rn.
D. Resolution No. 00-28, Adopting Truth in Taxation Public Hearing Dates for
Proposed 2001 Taxes Payable
MOTION:
Councilmember Aplikowski moved and Councilmember Grant seconded a motion
to adopt Resolution No. 00-28, Adopting Truth in Taxation Public Hearing Dates
for Proposed 2001 Taxes Payable; December 4 and 11,2000. The motion carried
unanimously (5-0).
E. Resolution No. 00-29, Clarifying Proposed Sums of Money to be Levied for Levy
Year 2000, Payable in 2001
It was noted that Staff has been developing, reviewing and summarizing the proposed 2001
budget throughout the summer. At the outset of this process, Council gave general direction to
Staff with regard to minimizing levy dollar growth and reducing capital plan spending spikes by
year. At this stage in the budget process, the preliminary budget reflects property tax revenues
that result from a City Council directed 2.5% net levy increase. Staff recommended that the City
ARDEN HILLS CITY COUNCIL - SEPTEMBER 11, 2000
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Council consider adopting Resolution No. 00-29, Resolution Clarifying Proposed Sums of
Money to be Levied for Levy Year 2000: Payable in 2001.
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Councilrnember Aplikowski stated felt that there should be a net levy increase of 4% this year.
She felt that with the amount of items budgeted for 2001, a 2.5% increase would not be practical.
She acknowledged that there may be grant money in the future, however, she did not want the
City to embark on a project only to find that the resources are not available,
Mr. Post noted that ofthe two large items that would not be covered by the 2.5% increase, the
addition of a personnel position will reoccur each year, whereas the County Road E light pole
replacement would be a one-time expense.
MOTION:
Councilmember Aplikowski moved to adopt Resolution No. 00-29, Clarifying
Proposed Sums of Money to be Levied for Levy Year 2000: Payable in 200 I,
with a net levy increase of 4%.
Mayor Probst stated that, based on the discussions regarding the status of this year's budget, he
felt that all of the 2001 expenditures can be covered by a 2.5% levy increase, with the exception
of the staffing position and the new light poles. He stated that he would prefer for the Council to
approve a 2.5% increase.
Mayor Probst stated that ifthe time comes when the additional Staff person is needed and a grant
is not available, then the City will have to make some difficult decisions at that time on how to
capture the funds elsewhere in the budget. He stated that he was uncomfortable with increasing
the net levy at this point in the process. He pointed out that any increase in the proposed levy of
less than an additional 2.5% to 3% will not be sufficient.
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The motion failed due to lack of second.
Councilmember Aplikowski reiterated that she did not feel that a 2.5% increase was practical.
She pointed out that the 2000 budget year has not yet ended and that the levy limit could be
reduced later. She felt that it would be foolish for the City to limit its abilities.
Mr. Post noted that the Truth in Taxation notice will be based on the amount of levy increase
approved this evening.
MOTION:
Councilmember Larson moved and Mayor Probst seconded a motion to adopt
Resolution No. 00-29, Clarifying Proposed Sums of Money to be Levied for Levy
Year 2000: Payable in 2001, with a net levy increase of2.5%.
Council member Grant requested confirmation that the result of this motion would be that the
City would not be budgeting the two large items discussed earlier. Mr. Post stated that the two
large items were not encompassed in the 2,5% levy increase.
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ARDEN HILLS CITY COUNCIL - SEPTEMBER 11, 2000
33
Mayor Probst noted that the Council had previously discussed funding a portion of the new light
poles fTOm the 2000 budget based on the expected carry-over amount to 2001.
Councilmember Larson noted that per Mr. Stafford the new light poles could be delayed for up to
two years if the funds are not available in 2001.
Mr. Post noted that there were one-time expenditures occurring in 2001 that will not occur in
2002.
Councilmember Rem stated that since there was an anticipated surplus this year, she would
support a 2.5% levy increase, She felt that if the budget is tight next year then funding could be
sought elsewhere, such as from other accounts. Additionally, she felt that if City Staffwas
comfortable with waiting for up to two years for the new light poles, it would be acceptable to
delay this project if funds are not available in 2001.
Mayor Probst stated that one reason he felt so strongly about this issue was because he wanted to
believe that some people pay attention to what the City does. He noted that for the last six
months the Council has been discussing an increase of 2.5 to 3% and he felt it would be
inappropriate at this stage of the process to increase the levy even more.
Councilmember Aplikowski felt that the City should not put itself in a financial bind if it was not
necessary, She reiterated that the net levy increase for this year should be four to 5%.
Councilmember Grant noted that a 2.5% increase would allow the City to fund its basic scope of
services. He pointed out that this level of increase would be very similar to last year's increase
and expressed support for a two and one-half or 3% net levy increase.
Mr. Post noted that his memorandum of September 8, 2000 provided a five-year history of levy
increases which have been modest. He indicated that he would be hard pressed to recall any
project ordered by the City Council that the City has not been able to fund in the past.
The motion carried (4-1 Councilmember Aplikowski opposed).
F. Resolution #00-30, Adopting the Preliminary 2001 Budget
Mr. Post stated that this Resolution will be acted on at the September 25, 2000 City Council
meeting.
G. City Hall Construction, Authorization for Award of Proposal, Testing and
Inspection Services
Mr. Lynch stated that proposals had been requested for testing and inspection services during the
construction of the new City Hall. Three responses were received as follows:
Braun Intertec
GME Consultants
$8,670.00
$9,210.00
ARDEN HILLS CITY COUNCIL - SEPTEMBER I 1,2000
DRAFT
34
American Engineering Testing, Inc.
$18,808.50
.
Mr. Lynch recommended that the City Council award the testing and inspection services contract
for the new City Hall to Braun Intertec at a cost not to exceed $8,670.00.
MOTION:
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to award the testing and inspection services contract for the new City Hall to
Braun Intertec at a cost not to exceed $8,670.00. The motion carried unanimously
(5-0).
H. Resolution #00-31, Resolution Recognizing Accomplishments and Dissolving of
Specific Task Forces; Water Quality Task Force and Ingerson Neighborhood
Review Group
Mayor Probst stated that he had been uncomfortable with the idea of dissolving the Ingerson
Neighborhood Review Group this evening when the final discussions were still ongoing. He
suggested that action be taken on dissolving the Water Quality Task Force, and defer action on
the Ingerson Neighborhood Review Group until the next City Council meeting.
Councilmember Larson felt that it would be acceptable to dissolve the Ingerson Neighborhood
Review Group now since they had accomplished the work that they were charged with.
Councilmember Aplikowski concurred.
MOTION:
Councilmember Larson moved and Councilmember Aplikowski seconded a
motion to adopt Resolution No. 00-31, recognizing accomplishments and
dissolving of specific task forces, Water Quality Task Force and Iugerson
Neighborhood Review Group, The motion carried unanimously (5-0).
.
ADMINISTRATOR COMMENTS
Mr. Lynch stated the League of Minnesota Cities was asking that the City of Arden Hills pass a
City Resolution to become a participant of the Building Quality Communities effort. He
indicated that that it was not necessary for the City Council to decide this evening whether or not
to participate in this program. He suggested that a Resolution could be drafted that is more
specific to Arden Hills.
Councilmember Aplikowski felt that the City should participate in the Building Quality
Communities efforts and noted that the Resolution was not requiring specific action on the part
of the City.
Mayor Probst expressed support of the Resolution and suggested that this item be added as a
Consent Calendar item to the next City Council meeting agenda. He assumed that Mr. Lynch
was the designated contact for the League of Minnesota Cities. Mr. Lynch responded
affirmatively.
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ARDEN HILLS CITY COUNCIL - SEPTEMBER 11,2000
DRAfT
35
With regard to the status ofthe new City Hall, Mr. Lynch stated that he has spoken with
Commander's Representative Mike Fix who confirmed that the City will have documentation the
week of September 25, 2000. Mr. Lynch had informed Mr. Fix that the City has scheduled the
ground breaking ceremony for that week.
Mayor Probst suggested that the groundbreaking ceremony be rescheduled for the following
weekend, subject to availability of the facilities. Councilmember Larson stated that he would be
out of town that weekend.
Mayor Probst suggested that City Staff invite past Councilmembers and City Mayors to the
groundbreaking ceremony.
Mr. Lynch reported that vandalism has occurred on the contractor's equipment at the Bethel
College athletic site. He stated that eight windows had been broken on two separate vehicles and
the first set of survey stakes, including the hubs, had been removed. This resulted in the
contractor having to re-survey the property which may cost an additional $5,000 to $7,000.
COUNCIL COMMENTS
Councilmember Larson stated that at the last Planning Commission meeting, the Commission
approved an amendment to Gateway's PUD to place additional equipment and screening in their
rear parking lot, a variance at Karth Lake of which the City Staff had recommended denial, and
reviewed and denied a Home Occupation Special Use Permit for a resident on New Brighton
Road who runs a flooring company.
Councilmember Rem stated that NYFS will be holding a murder mystery fund raiser.
Councilmember Rem stated that NYFS will be holding a Board meeting on Thursday, September
14, 2000 at 7:00 a.m. She indicated that NYFS has been approved for a two-year grant for the
McKnight Foundation community project targeting violence prevention.
Councilmember Rem stated that RAB will begin meeting bi-monthly rather than monthly and
that they are still looking for new members.
Mayor Probst stated that the 1-35W Corridor Coalition will meet on Wednesday, September 13,
2000 at the Family Services Center in New Brighton.
Mayor Probst asked that Staff provide the City Council with an update at a future Council
worksession on the issues surrounding the Arsenal property,
DRAFT
36
ARDEN HILLS CITY COUNCIL - SEPTEMBER] 1, 2000
ADJOURN
MOTION:
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to adjourn the meeting at 12:20 a.m. The motion carried unanimously (5-0).
Dennis Probst
Mayor
Joe Lynch
City Administrator
NOTICE OF MEETINGS
The next regular City Council meeting will be held Monday, September 25,2000 at 7:30 p.m. at
the Arden Hills Council chambers.
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DRAFT
MEETING MINUTES
CITY COUNCIL AND PLANNING COMMISSION
JOINT WORKSESSION
MONDAY, SEPTEMBER 18, 2000
4:45 P.M. - CITY HALL, 4364 WEST ROUND LAKE ROAD
CALL TO ORDER
Mayor Probst called the meeting to order at 4:47 p.m. Those present included
Councilmembers Beverly Aplikowski, David Grant, Gregg Larson and Lois Rem. Staff
present included City Administrator, Joe Lynch; City Accountant, Terry Post; Public
Works Director, Dwayne Stafford; Parks and Recreation Director, Tom Moore;
Recreation Program Supervisor, Michelle Olson; and Planner, Jennifer Chaput.
Others in attendance included the City's Cable Commission representative, Dave Sand;
Cable Executive Director, Coralie Wilson; the City's Website Task Force representative,
Craig Wilson; and City Planning Commissioners Therese Galatowitsch, Stephen L.
Baker, and David Sand.
NORTH SUBURBAN CABLE COMMISSION UPDATE
David Sand appeared before the City Council and distributed a Cable Representative
Report dated September 18, 2000.
In Section One, the Report discussed past and present issues, including the system
upgrade and channel realignment; the transfer of ownership from MediaOne to AT & T; a
second and third competitive franchise application, which Coralie Wilson would address
further; broadcasting of Council meetings, indicating that Council meetings will be
available on Channels 16 and 98, which means one would be able to view other city's
Council meetings; and the Telecommunications Advisory Committee.
The second section of the Report contained information about continuing and future
issues, which included the City Hall and cable tie-in to the City Hall; right-of-way
ordinance, for which Mr. Sand emphasized the importance to the Planning Commission
and City Council' action; and candidate's speak out debates for local elections.
There were no Council questions ofMr. Sand.
CABLE COMMISSION. COMPETITIVE FRANCHISE UPDATE
Coralie Wilson, Executive Director of the North Suburban Cable Commission (NSCC),
presented information on the second and third competitive franchise applications they
had received from "Wide Open West" and "Everest Connections." Ms. Wilson indicated
two advantages to a competitive franchise are better customer service and competitive
rates. Disadvantages she pointed out were clutter aesthetically and construction issues,
DRAfT
ARDEN HILLS CITY COUNCIL WORKSESSION - SEPTEMBER 18, 2000 2
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such as the number of utilities in a right-of-way, and establishing and enforcing fees for
restoration.
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Ms. Wilson indicated that it would be perhaps as many as three (3) months before more
information would be getting back to the City Councils regarding the competitive
franchise process and the outcome of the applications.
Ms. Wilson and Mr. Sand emphasized for the Council that it would be perhaps as many
as two (2) years before the City of Arden Hills, and surrounding communities, would see
the impact of a second competitive franchise (i.e" installation of cabling and optional
choices for service providers, and capital equipment installation).
Mayor Probst inquired what was driving the channel realignment issue.
Ms. Wilson responded that she thought that the channel realignment was going to remain
steady. She thought that, now that the channels had been grouped by type, there would
be less fluctuation. She indicated that some of the realignment was due to customer
demand, and some due to the technology of the company and their ability to deliver the
specific channels.
LOGO DESIGN PROCESS
Derek Hames, Shikari Designs, Inc. appeared before the City Council with three (3)
options for the City Council to consider related to a new logo. Mr. Hames went through
various aspects of each design, and indicated his preference for the logo design that did
not include the capture of a tree or the environment within a circle.
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The Council discussed looking at various setups offhe logo, and the possibility of having
the design stand alone wifhout the words. Mr. Hames indicated fhat, before he went to
fhat next step, he wanted the City Council to choose their preference from the three (3)
options presented.
Mayor Probst indicated that he wanted fhe logo to be flexible and usable on all kinds of
applications, and indicated a preference for seeing fhe tree moved to fhe left or the right
of the scrolled City name to determine ifhe liked that effect.
Mr. Hames produced a proposed letterhead, which included the logo and then fhe City
name and address on fhe lower portion offhe page, wifh a watermark tree logo in fhe
center of fhe page, Mr. Hames explained that the watermark was at a higher resolution
than you would find on a typical letterhead.
Councilmember Aplikowski inquired about the ability to use different colors. She
expressed a preference for the current green, but didn't know if tan or beige needed to be
the choice for the second color.
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ARDEN HILLS CITY COUNCIL WORKSESSION - SEPTEMBER 18, 2oD~~ AFT
Council directed Mr. Hames to come back with three options for color; the green on
white, the green on tan, and the green on sage green, as indicated by the watermark on the
proposed letterhead, as offered by Mr. Hames.
Mr. Hames was directed to provide optional alignments of the script, as well as
movement of the logo within the script, and work with the three colors as previously
identified. Mr. Hames is to attend the October 16,2000 Council Worksession to
represent the various alignments and color schemes.
STAFF REPORT - PARKS AND RECREA nON DEPARTMENT
Parks and Recreation Director, Tom Moore, provided a department update to the City
Council, including a tree inventory of the City's parks performed by S & S Tree and
related budget considerations for forestry and maintenance. This would be brought
forward to the City Council in the form of a recommendation from the Parks, Trails and
Recreation Committee, on how to address the needs within the parks system for forestry
management.
JOINT DISCUSSION - CITY COUNCIL AND PLANNING COMMISSION
Zonine Ordinance Amendments
Planning Commission members, Dave Sand, Stephen Baker, and Therese Galatowitsch,
were in attendance to discuss the Zoning Ordinance amendments that had been
previously discussed at the August 14,2000 regular City Council meeting, and proposed
amendments to the antenna section of the Zoning Ordinance, as well as discussion of
potential future amendments and work projects for the Planning Commission.
Section II CD), Definitions: Familv: Dwelline Unit: Familv: Household and
Section VI (F), Construction Standards and Drivewavs
Councilmembers discussed with the Planning Commission their concerns
regarding the definitions and the number of unrelated persons, as well as the
number of vehicles allowed parked on a driveway.
Councilmember Grant expressed concern because it seemed to limit the number
of unrelated persons that might be able to occupy a household. He cited an
example of a family of four (4) taking in an Exchange Student.
Councilmember Larson indicated that he did not want to see neighborhoods
compromised because of the two (2) colleges in the City of Arden Hills. He felt
that student overflow housing was an issue for the colleges to resolve.
Councilmember Rem indicated that the City does allow the possibility for this
type of housing by zoning.
ARDEN IDLLS CITY COUNCILWORKSESSION - SEPTEMBER 18, 2oooD~ AFT
Councilmembers then discussed, and tried to come to consensus, on the number
of unrelated persons within a home.
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Councilmember Grant indicated that he could be persuaded that four (4) was a
more appropriate number. Planning Commissioner Galatowitsch inquired why
there couldn't be three (3) family types; the fust being a related family (all
persons are related by blood or marriage, adoption, etc.); a second family type
could be a combination of persons related to each other and unrelated persons,
such as Exchange Students; and a third family type being all unrelated persons,
Councilmembers indicated that they wanted to try to hold down the number,
rather than increase the number to deal with this particular situation.
Commissioner Sand pointed out that the definition in the City of St. Peter's
Zoning Ordinance, talking about family and relationships, was a good one.
However, they agreed that the definition for the City of St. Peter did not include
relationships by virtue of adoption or foster family situations, and those should
remain a part of the definition for the City of Arden Hills.
Councilmembers then continued discussion regarding the number of parked
vehicles in driveways. Discussion ensued on how the number vehicles should be
related to the number of related or unrelated persons in the household.
COUllcilmember Aplikowski would like to see the language revert back to its e
original intention; whereby, a property could have a number of vehicles parked in
the driveway, as long as it wasn't on a regular basis. Planner Chaput indicated
that City Attorney Filla felt that language was too vague and unenforceable.
Discussion then centered on the fact that, from a practical standpoint, by the time
the process had happened and been completed, the original complaint would
probably no longer be valid. Chaput went through a scenario, where if she
received a complaint call, she would investigate and if she found that there were
grounds for enforcement, she would send a letter to the homeowner requesting
that they remedy the situation and give the property owner a specified number of
days to remedy the situation. After that time, she would do a follow-up site visit
and, if at that time, the situation had not been remedied, the next step would be
taken which would be potential tag ofthe violation and then on to prosecution. In
almost all instances, this has not taken place.
Council agreed that Planner Chaput should bring back a recommendation similar
to what she had originally proposed, with the number of unrelated persons being
set at four (4) and the number of vehicles set at three (3)
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ARDEN HILLS CITY COUNCIL WORKSESSION - SEPTEMBER 18, 200PR/J\ifT
Proposed Amendments to Antenna Section of Zonine Ordinance
Mayor Probst, before discussion began, noted that he was concerned that not all
parts of the antenna section, nor all concerns, had been addressed but that focus
had been specifically provided on the City water tower sites,
Planner Chaput explained that the City Council had passed, by resolution, the
inability of any cellular or wireless companies from making application for
location of antennas or related equipment on the water tower sites until such time
that the City had decided how it was going to handle the proliferation of
applications and the potential for overloading on the water tower sites.
Planning Commission members agreed that the other parts of the antenna
ordinance did need to be addressed and they intended to do so in their work
before the end of the calendar year 2000. Council agreed that the language that
would be proposed to them at this time was acceptable, and that the Planning
Commission should address other issues through further changes in the antenna
section.
Potential Future Amendments and Work Proiects
Chaput indicated that she would like to put together a proposed work plan for the
Planning Commission, and have them review it, adopt it and present it to the City
Council so the City Council will be aware of the projects before the Planning
Commission during the course of a calendar year.
Council advised that the right-of-way ordinance that had been previously
discussed during the course of the cable discussion should be a priority work item
for them to consider, and pass along a recommendation to the City Council, prior
to a second or third competitive cable franchise being awarded.
Councilmember Aplikowski brought up the memorandum that Planner Chaput
had passed along regarding banners for the Fiftieth Anniversary celebration.
Councilmembers discussed that fact that there were exceptions and exemptions
that may apply to special civic events, but did direct that the Planning
Commission take a look at that part of the Sign Ordinance, to ensure the City's
consistency in its application and allowances for banners. A third item that the
City Council mentioned was the housing maintenance code, in conjunction with
the I-35W Corridor Coalition, and potential individual changes to that proposal.
The last item Planner Chaput brought up was addressing the fact that, although
the Neighborhood Business District Zone had been established on a map, no
language had been written around it and better defined. If it was the intention of
the City Council to consider going ahead with and continuing these zones, work
would need to be done almost immediately shoring up the written portions of the
Neighborhood Business District Zone.
WEBSITE DEVELOPMENT TASK FORCE
D"~A' f'"'lt'"
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ARDEN HILLS CITY COUNCIL WORKSESSION - SEPTEMBER 18, 2000 6
Craig Wilson, representing the City's Website Development Task Force, was in
attendance and addressed the City Council on the recommendations of the Task Force.
Mayor Probst inquired as to what progress had been made to-date with the City of
Roseville and their ability to provide services related to website development and
maintenance.
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Terry Post indicated that the Joint Powers Agreement (JPA) had been signed with the
City ofRoseville, and staff was currently exploring the possibility of use of installing a
radio system the Roseville SCADA functions. Also, a workstation was set up at the
Arden Hills City Hall to try out a financial software package system that the City of
Roseville recently purchased.
Mr. Wilson went on to explain that most of the cost related to a website was out-of-
pocket costs for maintenance and labor.
Councilmember Larson related his experience in a previous position, and indicated that if
the City needed help in setting up the site, or explanations on how to do something, he
would be willing to provide that assistance. Mr. Larson stated that he believed that there
was enough local expertise in various corporations throughout the City of Arden Hills
that could be called upon to assist with the development, maintenance and modifications
to a City website.
Mr. Wilson agreed that there is much expertise within the community.
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City Council consensus was that the Website Development Task Force should further
explore answers to the questions that were posed as part of their recommendation. (i.e.,
develop a budget for initial costs and ongoing costs; make recommendations on
responsibilities for development of a website; consider ongoing maintenance; identify
oversight that needed to be provided and how that could be provided; and ongoing and
operational issues related to the website).
STAFF COMMENTS
Public Works Director, Dwayne Stafford, provided a department update, including the
progress and process for replacement of light poles on County Road E. He stating that all
the light poles had been repaired with the exception of one that they had encountered a
problem with, and he was seeking alternative ways for that repair. Mr. Stafford updated
Councilmembers on the Highway 96/1 0 interchange, indicating that he would like to
speak with City Councilmembers to get their views on the proposed project.
Planner, Jennifer Chaput, provided a department update to Councilmembers on
upcoming Planning Cases; the application made for a Class II Home Occupation on New
Brighton Road at the intersection with County Road E-2, and the antenna section of the
Zoning Ordinance, coming before the City Council on September 25, 2000.
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ARDEN HILLS CITY COUNCIL WORKSESSION - SEPTEMBER 18, 2000
D~AfT
City Treasurer/Accountant, Terry Post, reported to the City Council on the loan
request made for reimbursement of the money owed by Ramsey County for the
development of the West Round Lake Road intersection. The loan request was in the
amount of$I,019,000.00. Mr. Post indicated that he would be gone on Wednesday,
September 20 through Friday, September 22,2000 at the Minnesota Government Finance
Officer's Association (MGFOA) annual meeting in Alexandria, MN. Mr. Post further
reiterated the wireless node for financial systems software demonstration that the City
had received from the City ofRoseville.
Mayor Probst inquired about the options that are available to the City of Arden Hills on
the sound wall that would be constructed just north of the intersection of Highway 96 and
1-35W, with the Minnesota Department of Transportation (MnDOT) holding the City
responsible for any costs.
Mr. Post stated that he would inquire about that, as he had a meeting scheduled on
Tuesday with a MnDOT engineer. His understanding was that there was a basic plan that
MnDOT would implement, and if the City of Arden Hills wanted to see something
different, the City would need to pick up the cost differential.
Mr. Post also indicated that he and Mr. Stafford had met and were preparing a proposal
for recycling contractors. The recycling contract was up for renewal, and they would like
to determine the cost of what is available. Mr. Post indicated that there was a balance in
the Recycling fund, and inquired of the City Council what they ought to do with that
money. Mr. Post indicated that the City Council could offset the cost of recycling by
reducing the cost to each of the residents; or they could put the money into promotional
materials, such as recycling bins; or provide educational information. Mr. Post stated that
the City does not currently have an active information resource for its citizens regarding
the recycling program.
Mayor Probst inquired if some of the fund balance couldn't be used to off-set the costs of
the newsletter containing either an entire document about recycling, or ongoing
information about recycling in each issue.
City Administrator, Joe Lynch, updated the City Council on the Vaughan tower
situation and the meeting that was to take place on Tuesday, September 19, 2000 with
City Attorney Filla and Mr. Vaughan. Mr. Lynch inquired if there was a consensus of the
City Council on what their preference would be in terms of enforcement issues. The
consensus of the City Council was that the tower should come down.
Mr. Lynch reported that the Fire Inspector and the Lake Johanna Volunteer Fire
Department (LJFVD) had parted ways, and the Fire Department was currently in the
process of hiring a new inspector.
Mr. Lynch also reported that the Feasibility Study, which had previously been discussed
being available at the September 25th regular City Council meeting, would not be
available until the October 10, 2000 regular City Council meeting. This information
ARDEN HILLS CITY COUNCIL WORKSESSION - SEPTEMBER 18, 2000
DRAFT
would be passed along to affected residents and they would be notified that the
information would not be available until that time.
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COUNCIL COMMENTS
Councilmember Grant reported that the Association of Metropolitan Municipalities
(AMM) had finished their work and would be forwarding their general policies to the
Board for their consideration.
Councilmember Rem reported that Operations and Finance Committee would meet on
Thursday, September 21't to discuss a variety of issues, Councilmember Rem also stated
that the Northwest Youth and Family Services Board meeting was held on September
13th, and the McKnight Foundation Grant award was announced.
Councilmember Aplikowski also reported that the AMM Policy group had finished its
charge, and the Board would be deciding on policies for 2001 at their November 19, 2000
meeting. Councilmember Aplikowski also noted that she had received information on
the Light Rail Transit demonstration and inquired if other City Councilmembers had been
invited, and if not, she had information to share. Councilmember Aplikowski inquired
what was happening with the Ramsey County League of Local Governments (RCLLG)
as she had not received any information lately, and wondered if she had been missing any
meetings. Councilmember Aplikowski inquired as to the candidates that had filed for
office and staff provided information on those four (4) who had filed for office; Michael ..
Coopet, John Friemuth, and incumbents Aplikowski and Grant. ..
Councilmember Aplikowski further reported that the City Events Task Force would be
meeting on Wednesday, September 20th at Tony Schmidt Park to review the facilities and
site; in case of inclement weather, the group would meet at City Hall. Councilmember
Aplikowski reported that there is not yet a complete budget for each of the programs of
the Fiftieth Anniversary celebration.
Councilmember Larson reported that he had attended a Fire Relief Association meeting,
and they had talked about the hiring process for the new Fire Chief. Councilmember
Larson had met with a consultant hired by the LJVFD to inquire of local elected officials,
as well as City Managers, about how to look at the organization and potential changes
that may need to be made in order to bring a full-time Fire Chief on board.
Councilmember Larson then expressed concern and inquired about the process that the
City had just experienced regarding the Ingerson Neighborhood Review Group, and the
neighborhood, to try and make determinations on what to do about that project.
Councilmembers discussed Mr. Larson's points, and concluded that perhaps another
Retreat was necessary in order to talk about how and why policies are made, and the
decision-making processes.
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ARDEN HILLS CITY COUNCIL WORKSESSION -SEPTEMBER 18, 2000 [)~P\'fT
Councilmember Larson's greatest concem about the outcome of the meeting was the fact
that it had been an apparent change in direction from previous Council direction where
they would try to approach the Pavement Management Program (PMP) rather than on a
worst first scenario. Councilmember Larson inquired as to whether the City was
changing its mind about the direction of the PMP.
ADJOURN
MOTION:
The meeting was adjourned by consensus at 10:04 p.m,
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CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL MEETING
SEPTEMBER 25, 2000
7:30 P.M. _ ARDEN HILLS CITY COUNCIL CHAMBERS
DRAFT
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CALL TO ORDERlROLL CALL
Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular
City Council meeting at 7:30 p.m.
Present:
Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant,
and Lois Rem.
Absent:
Councilmember Gregg Larson.
Also present were City Administrator, Joe Lynch; City Planner, Jennifer Chaput; and
Recording Secretary, Mary Mullen.
ADOPT AGENDA
MOTION:
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to adopt the agenda for the September 25,2000, regular City Council meeting, as
submitted. The motion carried unanimously (4-0).
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APPROVAL OF MINUTES
A. August 21,2000 Council Worksession
MOTION:
Councilmember Aplikowski moved and Councilmember Grant seconded a motion
to approve the meeting minutes of the August 21, 2000 Council Worksession, as
amended. The motion carried unanimously (4-0).
CONSENT CALENDAR
A. Claims and Payroll
B. Resolution #00-32, Supporting Minnesota Cities: Building Quality Communities
C. Resolution #00-33, Establishing Rate for the Year 2001 - Curbside Recycling Program
D. Resolution #00-34, Authorizing Application for Recycling Grant Funds for 2001
MOTION:
Councilmember Grant moved and Councilrnember Aplikowski seconded a motion
to approve the Consent Calendar and authorize execution of all necessary
documents contained therein. The motion carried unanimously (4-0).
PUBLIC COMMENTS
.
Mayor Probst invited those present to come forward and address the Council on any items not
already on the agenda,
ARDEN HILLS CITY COUNCIL - SEPTEMBER 25, 2000
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There were no public Comments.
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UNFINISHED AND NEW BUSINESS
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Mayor Probst noted that a discussion regarding plans for the Ingerson Neighborhood, previously
scheduled for this evening's meeting, had been postponed to the October 10 regular Council
meeting.
A. Planning Cases
1. Case #00-31, Hood Flexible PaCkaging, 1887 Gateway Boulevard, Planned Unit
Development (PUD) Amendment
Ms. Chaput explained that the applicant is requesting to amend the Planned Unit Development
for 1887 Gateway Blvd, to allow the placement of a make-up air unit (_ 17' x 5'9") and a chiller
condenser (-7' x 5'6") in front of one of the business' existing loading doors.
Hood Flexible Packaging came before the City Council with Planning Case #00- I 7a to request
the addition of two exterior solvent tanks, a catalytic oxidizer and the expansion of one overhead
door to accommodate these additions. This case was approved with the following conditions:
I. A minimum of three protective bollards be placed to protect the fence Structure.
2. The dock door closest to the oxidizer not be used once the oxidizer is in place.
3. Solvent tank and oxidizer screening be cedar wood construction, painted to match the
building.
4. All rooftop mechanical devices be screened per code requirements.
5. Solvent tank placement meet building/fire code regulations.
6. No detectable odors from the printing process be present on the exterior of the building.
.
Planner Chaput stated that the proposed make-up air unit is required for the operation of Hood
Flexible Packaging to bring warm air into the building in the wintertime to equalize airflow. A
lot of air is exhausted out of the building and air must be returned to the building so that negative
air pressure is not created. It would be difficult to open doors or efficiently dry printed materials
without it. This would be located directly in front of one of the dock doors so the loading dock
would no longer be utilized.
The chiller condenser is also required to chill water that in turn cools down presses and
machinery for the operation of the business. This would be placed to the south of the make-up
air unit along the bUilding.
Section VI, E, 4, j of the Zoning Ordinance requires that, "Screening shall also be provided
where mechanical operating equipment is located on the ground or on the roof of the
premises.. . constructed and located to prevent direct view of the equipment". Screening types
may be a fence, wall or landscaping area, It is the property owner's responsibility to provide .
screening, as required.
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The applicant is proposing that two types of mechanical equipment be located on the ground on
this property. There is no screening plan provided with this application but the applicant is
willing to screen the units according to City Council recommendation. Planning Case #00-17a
required the same applicants at the same address to screen their proposed outdoor units with
cedar wood construction, painted to match the exterior of the building.
Ms. Chaput stated that the Planning Commission recommends approval of Planning Case #00-
31, planned unit development amendment for 1887 Gateway Blvd. for the addition of a make-up
air unit and a chiller condenser, as shown in the applicant's submittal, with the following
conditions:
1. Screening of the make-up air unit and chiller condenser must be constructed of opaque
colored webbed fencing (materials as agreed on with staff) of a color to match the
building and built to a height equal to the equipment being screened.
2. Application for a building permit must be made, meeting all building and fire code
regulations.
Ms. Chaput presented photographs of opaque webbed fencing which was recommended by the
Planning Commission. Councilmember Grant asked whether this type of fencing had been
approved at 1987 Gateway Boulevard. Ms. Chaput stated the photographs were taken at 4300
Round Lake Boulevard,
Mayor Probst expressed frustration that the two units in question are directly associated with
another application only a few months ago. He asked whether the property owners knew in
advance that the applications would be made separately and whether the screening requirements
originally approved might have been different for purposes of unification. He asked whether the
previously approved screening had been constructed.
Ms. Chaput stated that the Planning Commission had discussed this and expressed concern that
the applicant had not come forward initially with plans for all the screening required on site.
Kelly Ortley, a representative of United Properties, stated that the height of the units in this
planning case makes cedar fencing difficult.
Ms. Chaput stated that the applicant had expressed a willingness to modify their original
screening plan so that the other units match what is proposed in this planning case. She added
that the applicant would have to go through the approval process again as the previous case was
approved by the Council.
Mayor Probst asked whether the previous case could be modified as a condition of approval for
this case. Mr. Lynch stated that the Council could modify the conditions to reflect that change.
Councilmember Grant stated that the opaque fencing in the photographs did not hide the
equipment which it is intended to screen. He added he would wish the units to be screened more
effectively. He asked whether the units could be painted to match the building. Mike Hill, Hood
Flexible Packaging, stated he would prefer that option.
ARDEN HILLS CITY COUNCIL - SEPTEMBER 25, 2000
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Councilmember Aplikowski stated it would be desirable to have all the screening match. She
added it would be preferable not to require that the applicant go through the process again. tit
Councilmember Grant stated that the fence in the photograph is a chain link fence with vertical
polymer slats. He noted that the space between the slats does not completely mask the
equipment. Mr. Hill stated that a better grade fencing could be installed. Mayor Probst stated
that double slats would increase the density of the fence.
Ms. Ortley stated that the property owners would prefer a chain link fence with vinyl screening
which is easier for maintenance than wood, She added that the height of the equipment is
prohibitive, She noted the owners would prefer to install identical screening on all the units.
Ms. Chaput stated the Planning Commission was unsure whether the previous case could be
amended. Mr. Lynch stated it might not be advisable to alter the previous case, citing a planning
case in which a fencing variance was sought and the Council required cement blocks to rnatch
the building. He added it might be preferable to provide complete screening with the cedar
fencing previously approved.
Councilmember Aplikowski stated that the case to which Mr. Lynch referred was on a very
visible corner, adding this case pertains to a warehouse site. She noted she would support a
chain link fence with vinyl webbing, as well as amending the previous case to reflect that
identical fencing would be used on all units.
Mayor Probst stated he would support a chain link system with vinyl slats. He added he would
be uncomfortable taking action on this case without knowing exactly what type and grade of
fencing the applicant would install. Ms. Chaput stated the City has the right to extend the case
60 days to December 5, 2000, for final action.
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Ms. Ortley stated that the tenant in question is interested in expediting their move, and a delay by
the Council until December would significantly hurt their operations. She suggested that staff
approval of screening could be specified once the tenant determines the type of screening
desired.
Mayor Probst asked why the all the enclosures were not included in the same request to ensure
conformity with regard to screening. Ms. Ortley stated that her predecessor, Donna Becker of
Welsh Companies handled the previous planning case, before United Properties took over
ownership,
Councilmember Grant stated that since the area is a warehouse district, a chain link fence system
would be appropriate and reasonable. He added he would support approving the screening
conditioned upon staff approval.
Mayor Probst stated that he would wish the Council to note that the area is a business district and
not a warehouse district. He added that the City is currently working with another developer for
a much higher level of development on adjacent sites, noting that strict requirements should e
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ARDEN HILLS CITY COUNCIL - SEPTEMBER 25,2000
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continue to be irnposed in the district and not be allowed to deteriorate. He asked whether the
screening approval could be deferred to staff.
Mr. Lynch stated that the Council had determined in a past planning case which items could be
subject to staff approval in the future. He added that it might be inconsistent with that decision
to allow staff approval in different applications.
Councilmember Aplikowski stated that the Council could be specific with regard to the required
screening, adding that nothing would be allowed by staff which was not contained in the
approval.
MOTION:
Councilmember Aplikowski moved and Councilmember Grant seconded a motion
to approve Planning Case #00-31, Planned Unit Development Amendment for
1887 Gateway Boulevard for the addition of a make-up air unit and chiller
condenser, as shown in the applicant's submittal, with the following conditions:
I.
Screening of the make-up air unit and chiller condenser, as well as those
units approved in Planning Case #00-17a, must be constructed of opaque
colored webbed fencing (materials as agreed on with staff) of a color to
match the building and built to a height equal to the equipment being
screened.
Application for a building permit must be made, meeting all building and
fire code regulations.
2.
The motion carried unanimously (4-0).
2. Case #00-32, MA Peterson Design Build, 1228 Karth Lake Drive, Variance from
OHW Setback
Ms. Chaput explained that the applicant is requesting a variance from the ordinary high water
mark setback of Karth Lake (69 feet proposed, when 75 feet is required) for the removal of an
existing screen porch and deck and the construction of a smaller screen porch with stairs and an
addition to the single family home, zoned R -I.
The proposed construction of the screen porch with stairs and addition to the home actually
decreases the current area of the house by 162 square feet. The addition onto the house is an
additional 229 square feet. However, the size of the deck and steps decreases by 172 square feet
and the patio area decreases by 219 square feet. Overall, the construction reduces the footprint of
the house.
The setback, determined by the DNR and adopted by the City, from the ordinary high water mark
ofKarth Lake (934.95) is 75'. It appears that a number of homes along Karth Lake are unable to
meet this setback as they currently exist. Minnesota Rules 6120.3200 states that lakes classified
as "general development" (Karth Lake) should have a structure setback of 75' from the ordinary
high water level for unsewered lots and 50' for sewered lots. Current City code states the
ARDEN HILLS CITY COUNCIL - SEPTEMBER 25, 2000
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setback is 75' and, since this is the more restrictive of the two, this case must be evaluated
according to this setback from the ordinary high water level. e
In order to grant a variance, a hardship must be identified, as defined by the City and State
criteria outlined above. The applicant has responded to the hardship criteria in a letter, as
provided in Exhibit B.
Staff recommended denial of this application. However, Planner Chaput stated that the Planning
Commission recommended that Planning Case #00-32, variance from the ordinary high water
mark setback ofKarth Lake (69 feet proposed, when 75 feet is required), be approved based on
the following findings and conditions:
1. The amount oflot coverage and size of the nonconformity is reduced by the proposal;
2. The shape of the wetland on the property creates an oddly configured parcel;
3, The proposal reduces the amount of encroachment into the setback;
4, If the structure is damaged in excess of the building code threshold for damage, the
variance would no longer be valid.
Mayor Probst stated that the Council would be reducing the property's nonconformity if the case
is approved. Ms. Chaput stated that any future expansion other than what is approved would
require a variance.
Councilmember Grant asked whether the lot is sewered, Ms. Chaput confirmed this, stating the
City does not have any unsewered lots. Councilmember Grant stated the Department of Natural
Resources (DNR) requires fifty feet setback. Mr. Lynch stated that if the City's ordinance were
amended to reflect that, the applicant would not need to come back for approval.
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MOTION:
Councilmember Aplikowski moved and Councilmember Grant seconded a motion
to approve Planning Case #00-32, variance from the ordinary high water mark
setback ofKarth Lake (69 feet proposed when 75 feet is required) be approved
based on the following findings and conditions:
1. The amount of lot coverage and size of the nonconformity is reduced by the
proposal;
2. The shape of the wetland on the property creates an oddly configured parcel;
3. The proposal reduces the amount of encroachment into the setback;
4. If the structure is damaged in excess of the building code threshold for
damage, the variance would no longer be valid.
The motion carried unanimously (4-0).
Mr. Lynch asked whether the Council might wish to consider discussing an amendment to the
zoning ordinance to address updating the DNR standards that the City adopted, specifically in
relation to setbacks from certain lakes with sewered lots. He added that such an amendment
would conform to DNR regulations. Mayor Probst stated he would not be inclined to change the e
ordinance, adding that 75 feet is reasonable,
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ARDEN HILLS CITY COUNCIL - SEPTEMBER 25,2000
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Ms. Chaput stated the setbacks on the City's lakes vary from 50-100 feet depending on the type
of water body. Councilmember Grant stated the DNR's setback is based upon the lake
classification.
Mayor Probst stated that land issues were a topic of discussion at a recent mayor conference,
adding that a recommendation was made that such issues should be dealt with in advance of and
not in association with specific cases.
3. Case #00-33, Gayle Gulsvig, 3810 New Brighton Road, Special Use Permit (SUP)
Home Occupation
Ms. Chaput explained that the applicant is requesting approval of a Special Use Permit (Class II
Home Occupation) for the operation of her business, Always Wood Flooring, in her existing
single-family home, located at 3810 New Brighton Road, zoned R-2.
Earlier this year, staff received a few complaints regarding a business being operated out of a
home at 3810 New Brighton Road. The situation was investigated and it was found that the
home did not have approval for a home occupation (either Class I or Class II) at this location.
The property owner was notified that she was out of compliance with the zoning ordinance and
asked that she respond to staff with a plan for compliance. As a result of this action, the property
owner has made application for a Class II Home Occupation.
As stated in her letter, the property owner has been operating Always Wood Flooring at this
location for almost three years, Prior to this, she was operating the same business in Shoreview
for seven years, The business furnishes materials for wood floors, installs and repairs, resands
and finishes existing wood flooring and does maintenance coating for wood flooring. The
business owns a total of six vehicles with a working crew of seven people plus one office person.
Work is done off-site with the exception of a part -time office person who offices on-site.
Always Wood Flooring has been in operation at this location for three years without the required
approvals from the City. The applicant was unaware that this was a requirement and was not
made aware of this until this past Spring. The applicant has worked to provide everything
necessary to the City for the approval of this business and is open to any suggestions on how she
could improve the current situation. However, the business, as it currently operates, does not
meet the requirements of the Zoning Ordinance for a Class II Home Occupation.
Ms. Chaput stated that the Planning Commission recommended that Planning Case #00-33,
Special Use Permit (Class II Home Occupation) for the operation of a business (Always Wood
Flooring) in a single-family home, located at 3810 New Brighton Road, be denied since the
application is unable to meet the following minimum requirements of the Zoning Ordinance for a
Class II Home Occupation:
I. It is noticeable that the property is being used for non-residential purposes due to the
number of employee vehicles and work related vehicles on the site;
ARDEN HILLS CITY COUNCIL - SEPTEMBER 25,2000
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2. More than one person not residing in the residence is employed to assist in the business
activity; and .
3. The business in not permitted to have more than two vehicles on-site, in addition to those
required by the residents, on a daily basis and this limitation is exceeded.
Ms. Chaput stated that City Attorney Jerry Filla suggested that if the Council took action on the
Planning Commission's recommendation, it would be acceptable for the City to terminate the
business and require immediate relocation, allowing two weeks by letter. She added that an
inspection could be made after two weeks and a citation issued if necessary.
Councilmember Aplikowski stated the issue of the permissible number of cars parked in a
driveway was discussed recently. She added that the number of cars parked in the applicant's
driveway could not be approved. She noted it would be unreasonable to expect the applicant to
find alternative parking.
Councilmember Rem stated she had been in attendance at the recent Planning Commission at
which this case was discussed, She added that the applicant had commented that she was aware
of the fact that her business had outgrown the site and was willing to look at other options. She
noted that a two-week notice to terminate her home business is unreasonable.
Ms. Chaput stated that a two-week notice was the City Attorney's recommendation and not a
requirement. She added the City typically sends a letter and inspects after ten days.
Councilmember Grant stated the business has grown outside the bounds of a Class II home
occupation as the nature of the business requires people and vehicles on site, He agreed that
relocation might take some time and the City should be lenient in its requirements.
.
Councilmember Grant asked for clarification with regard to a citation. Ms. Chaput stated a
criminal complaint would go to court to determine a fine of up to $700, while a civil complaint
would result in a lawsuit.
Ms. Gulsvig stated she has begun a search for a new location for her business with much
difficulty. She added the Planning Commission had indicated that she would be given six
months to a year, and two weeks would be impossible, She noted she can rent space for the
vehicles on New Brighton Road, but employees will continue to come to the home.
Mayor Probst expressed his interest in avoiding the creation of undue hardship for the applicant.
Mr. Lynch stated the City typically gives ten days for cessation of illegal activity. He added, in
this case, it might be appropriate for the applicant to contact City staff to establish a time frame
for the business to be moved.
Councilmember Rem stated that this course of action would be preferable and reasonable.
Councilmember Aplikowski stated she would favor a 30-day time limit for the applicant to find a
new location or provide a proposal to staff. Councilmember Grant stated that a 30-day time limit .
is reasonable.
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ARDEN HILLS CITY COUNCIL - SEPTEMBER 25, 2000
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MOTION:
Councilmember Aplikowski moved and Councilmember Grant seconded a motion
to deny Planning Case #00-33, Special Use Permit (Class II Home Occupation)
for the operation of a business (Always Wood flooring) in a single-family home,
located at 3810 New Brighton Road, be denied since the application is unable to
rneet the following minimum requirements of the Zoning Ordinance for a Class II
Home Occupation:
I. It is noticeable that the property is being used for non-residential purposes due
to the number of employee vehicles and work related vehicles on the site;
2. More than one person not residing in the residence is employed to assist in the
business activity; and
3. The business in not permitted to have more than two vehicles on-site, in
addition to those required by the residents, on a daily basis and this limitation
is exceeded4. The applicant is provided with 30 days to seek another location
for the business or provide City staff with a plan of action for removal of the
business from the home at 3810 New Brighton Road.
The motion carried unanimously (4-0).
Ms. Gulsvig requested clarification with regard to the type of plan which would be required by
staff. Mayor Probst stated that she should share any information regarding the removal of her
business with staff if she is unable to accomplish this within 30 days.
Mayor Probst asked whether staff could provide the applicant with a list of possible locations.
He added that the 35W Corridor Coalition had purchased a database with a real estate component
which would allow staff to identifY particular types of property within the seven county area.
Planner Chaput stated she would check into it.
ADMINISTRATOR COMMENTS
A. Council Directive, Planning Commission Vacancy
Mr. Lynch stated that the Council should consider advertising the two Planning Commission
vacancies which currently exist.
Mayor Probst stated he would support commencing that process and identifYing two candidates.
He added that a pool of applicants could be identified after advertising and if an obvious choice
exists, interviews might be foregone,
Councilmember Grant stated that advertising could be started in mid-November with interviews
conducted between Thanksgiving and Christmas for appointments when Commissioner Nelson
leaves in January. Mayor Probst stated he would favor filling the current vacancy as soon as
possible.
Councilmember Rem asked whether the current number of commissioners is sufficient. Mayor
Probst stated that an even number of commissioners creates the risk of tie votes. Mr. Lynch
ARDEN HILLS CITY COUNCIL - SEPTEMBER 25, 2000
DRAFT
10
stated one or two commissioners are usually absent from every meeting. He suggested the
Council might wish to consider reducing the Commission from seven to five commissioners.
.
Councilmember Aplikowski stated she would not support a reduction in numbers, She added she
would wish the advertising to be done immediately with interviews after elections for a decision
in mid-November. She noted she would urge that the Council interview whomever applies.
Councilmember Rem stated she would prefer to wait until after elections as there are Council
seats open. She added one or two new commissioners could be ready for December.
Mayor Probst stated that it might be preferable for the Council not to commit to a selection
process at this time. He added that no one might apply, or an applicant who is an obvious choice
might be appointed immediately.
Councilmember Aplikowski stated she would support interviewing every candidate.
Councilmember Rem stated it is the Council's responsibility to meet with everyone who applies.
Mayor Probst stated he was not suggesting that the Council should not interview, but rather that
such a decision is not necessary. Councilmember Aplikowski stated it might be prudent to
review the areas of strength and weakness of the current Commission. She added it might be
determined by whomever applies.
Mayor Probst stated that advertising could commence on September 13 or 14 to allow for a few a.
weeks prior to the elections. ..
B. Community Events Banner
Mr. Lynch requested that the Council's consideration of proposed banners to be associated with
the City's 50th anniversary celebration. He added that City staffrequires direction with regard to
potential changes in the sign ordinance which might be addressed at an upcoming worksession.
Councilmember Aplikowski stated that the Events Committee was unsure whether the banners
were a City project or a civic project, which would affect funding sources and ordinance
compliance.
Mayor Probst stated the sign ordinance should be amended to allow the City to erect civic
banners. He added that most communities have that ability. Councilmember Aplikowski agreed
that the ordinance should be changed, and businesses should be allowed to sponsor banners.
Mayor Probst requested that City staff review the necessary changes to the ordinance for review
by the Council at an upcoming meeting.
.
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ARDEN HILLS CITY COUNCIL - SEPTEMBER 25, 2000
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COUNCIL COMMENTS
Councilmember Grant reviewed a recent meeting of the Parks, Trails and Recreation Committee
at which presentations from Ingram Associates and BR W, Inc. were made with regard to parks
planning. He added that recommendations for the 2000/2001 season were also discussed,
Councilrnember Aplikowski stated that it would be appreciated if updates with regard to the
TCAAP property could be given to councilmembers on a regular basis, She added it is difficult
to answer residents' questions without having the opportunity to take part in discussions, She
expressed an interest in having such a discussion at an upcoming worksession.
Councilmember Aplikowski stated, with regard to Council worksessions, that more than one
presentation makes them too lengthy.
Councilmember Aplikowski expressed concern that the new City logo is similar to that of
another community and might not be an identifYing factor.
Councilmember Aplikowski stated she received an advertisement proof from the Suburban
Chamber director which might be amended to include a reference to the Golden Celebration.
Mayor Probst stated, with regard to TCAAP discussions, that City staff has done an excellent job
of including progress notes in the Council packets. He added that specific requests for
confidentiality are received and must be respected.
Mayor Probst stated, with regard to Council packets, that he would not wish staff to feel
obligated to produce a packet if there is no information to be included. He added that items need
not be reserved for the second and last week of the month but could be circulated as needed.
Councilmember Rem stated, with regard to Council worksessions, that City staff might present
their reports early in the meeting as they need not attend the entire meeting. She added that two
worksessions could be scheduled per month to cut down on meeting length, or special sessions
could be scheduled as needed.
Mayor Probst stated he would be willing to have a Council retreat to discuss these issues after
elections.
Mayor Probst stated that a groundbreaking for the new City Hall facility is scheduled for mid-
October depending upon the availability oflegislators.
Mayor Probst stated that the 35W Corridor Coalition is currently focusing on analysis and
response with regard to the buildout study.
Mayor Probst stated he attended the Operations and Finance Committee meeting recently at
which the new City Hall and TCAAP property was discussed, among other issues.
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ARDEN HILLS CITY COUNCIL - SEPTEMBER 25,2000
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Mayor Probst stated he received correspondence from the National Association of Stormwater
Management Agencies with regard to flood insurance for the City. He added he would refer the A
issue to Mr. Lynch for review. -
Mayor Probst stated he attended a mayor's conference at which land use issues were discussed at
some length. He added it was an excellent session. He noted that they recommend that denial
votes be tabled to allow for preparation of findings of fact.
ADJOURN
MOTION:
Councilmember Grant moved and Councilmember Ap1ikowski seconded a motion
to adjourn the meeting at 9: 17 p.m. The motion carried unanimously (4-0).
Deunis Probst
Mayor
Joe Lynch
City Administrator
NOTICE OF MEETINGS
The next regular City Council meeting will be held Tuesday, October 10,2000 at 7:30 p.m. at the
Arden Hills Council chambers.
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CITY OF ARDEN HILLS
ACCOUNTS PAY ABLE CLAIMS REPORT
TO BE APPROVED AT 10/10/00 COUNCIL MEETING
CLAIMS PAID SINCE LAST COUNCIL MEETING (09/25/00)
PAGE 1 OF 3
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18322
18323
18324
18325
18326
18327
18328
18329
18330
18331
18332
18333
18334
18335
09/21/00
09/25/00
09/26/00
09/26/00
09/26/00
09/26/00
09/26/00
09/26/00
09/26/00
09/29/00
09/29/00
09/29/00
10/05/00
10/05/00
Minnesota Mutual Life Insurance
Affioit Plus Federal Credit Union
leMA Retirement Trust-457
Public Em 10 ees Retirement Association
Cha ut Jennifer
Post Terrance
Fortis Benefits
Fortis Benefits
Health Partners
AJ\1B Pc ert LP
E.Z Rec elin Inc.
DCA Ine - FSA De artment
rvrN D 1. of Natural Resources
Purchase Power
285.30
3416.96
1800.31
3 200.43
245.22
102.05
220.50
159.58
525.56
4 378.00
4,714.00
340.00
120,00
465.00
Subtotal - Paid Claims
19,972.9]
Paid Claims From Above -
19,972.91
Add Unpaid Claims, Page 3 of 3 -
196.739.95
Total Accounts Payable Claims
fnr Council Approv.~ 10/10/00-
216.712.86
Note:
Checks for unpaid claims totaling $104,154.77 were mailed
on September 26, 2000 after approval at the September 25, 2000
Council Meeting. They were check numbers ]8271-1832].
This sequence corresponds to unpaid temporary numbers
T1. T51. Check numbers 18269 - 18270 were used for
alignment.
October Life Insurance
Third Se tember P 011
Third Se tember Pa II
Third Se tember Pa n
Mile e/Ex ense Reimbursement-Plan Conf
Mile e Reimbursement-MGFOA
October Short Tenn Disabili
October Lon Term Disabili
Dental Insurance-October
October Rent & Gen 0 er Ex enses
Se tember Service
Da care Reimbursement 9115/00
Firearm Safe Course~24 Students $5.00
Posta e Meter
lUIly'-ounupoyaltloldaimll
,...
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 10/10/00 COUNCIL MEETING
PAGE20F3
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UNPAID CLAIMS REGISTER:
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TOl 10111100 Animal Control Services 526.58 nOO7Cat Enforcement-Sentember
T02 10/11100 AT&T 46.76 633-5676, Lon. Distance
T03 10/11100 Berres Sandra 12.68 Mileaoe Reimbursement
T04 10/11/00 Bro-Tex Inc. 101.81 Hand Towels
T05 10111100 Brovro., Charlie 50.00 De-;'Osit-Breakfast w/Santa
T06 10/11/00 BRW, Inc. 13 166.85 Enoineerino Services-Au2Ust
T07 10/11100 BUft:feSOn Marsha 32.00 Refund-elavPlav
T08 10111100 eathev. Rachel 42.00 Refund-PreSchool Drama
T09 10111100 Christianson Sandra 30.00 Refimd-Soccer/Basketball
T10 10/11100 Camorate Exnress 895.44 Office Sunnlies/Conv Paner
Tll 10/11100 Docuvoice Communications Com. 158.30 eH- V oicemail-1 0/1-1 0/31
TI2 10/11100 Duddleston, Cindy 32.00 Refund-eJa;;PlW'
T13 10/11100 Electronic Interiors Inc. 3 586.25 Elec Tech Desian-Citv Council Chambers
TI4 10111100 Frattallone's Hardware, Inc. 48.61 Sentember Purchases
T15 10/11/00 Glenwood loplewood 14.38 Snrinpwater-CH
Tl6 10/11/00 Hovme Marv 30.00 Refund-SoccerlBasketball
T17 10/11100 Hvdro SunDlv eo. 157,498.70 Meter Install & Uno'ades #23-#28
Tl8 10/11100 IBM 2,499.08 Thinknad A20M P1Il700.Lan Ton eomnuter
Tl9 10/11100 Indenf'lldent Snorts Network 1 384.50 Umnire Services 9/5-9/28
T20 10/11100 Kath Auto Parts 115.Q7 Sentember Purchases
T21 10111100 Kinko's 6.39 Conies-Recreation
T22 10111100 Krause Janet 32.00 Refund-ClavPlav
T23 10111/00 Leapne of MN Cities 6 022.00 Annual Membershin Dues
T24 10/11/00 Lillie Suburban NewsDaDers 195.41 Letral Notices
T25 10111100 Loehrke Shannon 30.00 Refund-SoccerJBasketball
T26 10/11100 LTG Power Eouinment Co, 108.04 Tora-Bearim! & Belt
T27 10/11100 Lvnch Joe 31.25 Exn. Reimbursement-Labor Mmnt Training
T28 10111/00 Mac nueen Enuinment, Inc. 888.21 Sw~er Brooms
T29 10/11/00 Menards 77.69 Concrete Mix-Trail Bench Proiect
T30 10/11/00 Michaels 263.78 After School & Craft Suonlies
T31 10/11/00 Midwest Asnhalt Comoration 374.16 Road Rt'!nair Materials
T32 10111100 MTI Distributing Co. 151.14 U Joints/Fuel Filters/Air Can
T33 10/11100 Natale's CafEe, Inc. 83.84 Council Worksession 9/18
T34 10111/00 NePERS Groun Life Ins. 45.00 PERA Life-Octoher
T35 10/11/00 North Star Chanter 45.00 Membersh~Dues-2000
T36 10/11100 Olson Michelle 56.23 Mileatre Reimbursement
II Total- Uooaid Claims - 188,681.15 II
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CITY OF ARDEN HILLS
ACCOUNTS PAY ABLE CLAIMS REPORT
TO BE APPROVED AT 10/10/00 COUNCIL MEETING
UNPAID CLAIMS REGISTER:
il!i:tMIW... tli:lllkilt:li!itliiIDili'
T37
T38
T39
T40
T41
T42
T43
T44
T45
T46
T47
T48
T49
T50
T51
T52
T53
T54
T55
T56
T57
T58
10111/00
10/11100
10/11/00
10/11/00
10111/00
10111/00
10/11/00
10111100
101l1l00
10/11100
10/11100
10/11100
10/11100
10/11100
10111100
10111/00
10111100
10/11/00
10111100
1O111100
10111/00
10/11/00
...,.... ".'
lAMoomW;
.....'...:._.;.:.....:.....:...,.:.....;......v..w......._:.".
..................
Olson, Nancv
Pace Analvtical
Post Terrance
Ramsev County
Ristow Melanie
Sally Distributors
Scherer Brothers Lumber Co.
Schifskv, Mike
Schuster, Beth
Sensible Land Use Coalition
Shoreview Amoco
Shoreview, City of
Stafford Dwavne
Stowell Sheila
Tareet Stores
Ie Area Labor M!:!mt Council
TimeSaver Off-Site Secretarial
Triarco Arts & Crafts
US West Conununications
Verizon Wireless
Waste Manal7ement-Blaine
Xerox Corooration
25.00
319.00
31.85
1,619.79
42.00
320.09
16.33
66.91
32.00
30.00
381.08
245.23
31.53
52.31
133.67
45.00
461.50
836.10
1,782.47
385.76
376.49
824.69
Subtotal, Page 3 of 3 -
Paj:!;e 2 of 3 Brou~ht Forward -
Total Unnaid Claims
8,058.80
188,681.15
196,739.95
PAGE30F3
Refund-Fla. Football
Sentember Water Testing:
Milea17e Reimbursement
Fuel Purchases-AuPlIst
Refund.PreSchool Drama
Pumkin Hunt Sunnlies
Park Bench Reoairs
Unifonn Purchase 2000
Refund-ClavPlav
Preservinp Rural Land-Chanut
Exhaust Renair
Safety earnn
MilealYe Reimbursement
MilealJ"eJExnense Reimbursement
Recreation Purchases
Conference-Navillatiml Stormy Waters-DS
Recordin~ Secretarv-CC-9/11
Art Sunnlies
Phone Service-October
Cell Phone Service & Eauinment
Waste Removal
August Base Charge/October Cooier Lease
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CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
ORDINANCE NO. 321
AN ORDINANCE
AMENDING ORDINANCE NUMBER 291,
THE CITY OF ARDEN HILLS' ZONING ORDINANCE
The Arden Hills City Council hereby ordains that the City of Arden Hills' Ordinance 291,
Zoning Ordinance, is amended to read as follows:
e
Table of Contents*
SECTION 1. TITLE, PURPOSE AND INTENT
SECTION 2. RULES, SCOPE, INTERPRETATION AND DEFINITIONS
SECTION 3, MINIMUM ORDINANCE COMPLIANCE
SECTION 4. ZONING MAP AND BOUNDARIES OF ZONING DISTRICTS
SECTION 5. DISTRICT PROVISIONS
SECTION 6. GENERAL REGULATIONS
SECTION 7. SPECIAL USES
SECTION 8. ADMINISTRATION AND PROCEDURES
SECTION 9. NON-CONFORMING USES, BUILDINGS AND LOTS
SECTION 10. SPECIAL PROVISIONS
SECTION 11, BUILDING PERMITS AND CERTIFICATES OF OCCUPANCY
SECTION 12, ENFORCEMENT
SECTION 13. EFFECTUATION
APPENDIX A PROCEDURAL MANUAL
'Amends Section numbers only.
Section 2 (D)
#19. Accessory Buildinl!. Structure or Use. A subordinate building, structure or use which is
located on the same lot on which the principal building or use is situated and which is reasonably
necessary, appropriate and incidental to the conduct of the primary use of such principal building
or principal use.
Section 5 (E) Land Use Chart.
P Permitted
D Planned Unit
Not Permitted
S
A
SA
Special Use Permit
Accessory
Special Accessory Use Permit
USES - R-2 R-' R-4 NB B-1 B-2 R-3 B-4 B 1-1 '.' I-FLEX ee
Antenna Dis rTowQf SA SA A SA SA SA A 'A '^ SA A SA ,<A SA
Boardi"''' House < S , , - -- - - -
Business Service A p P P P P P P S
Clinic p p p p p p p p p S
Club or Lodo-e 'non-nTofit~ p p p S
Club S....orts & Fitness A p P P P P P P S
D P P D S
Da I r"reJRe<:id~ Facilitv:
n""rareFal';1it''':
~le~s I p I P I P I A A I . A I A I A A I A I A
"ver 1 I T I I piP P P I P I P D I P I
Resid"....tial Facilitv
j:, art.."" I p I p I P I p I I I I I I I S
ave ",;. I I I S I < I I I S S I I
ZONING DISTRICTS
~
~
I 000" Kennel I < S
Doa Run A I A A
Drive-in Business I S S S A
Pick Un Station S A A A -
Self Service Laundrv S S S
nUfI']lino:
<;MI,_Com;'v Affoeh,o < n n
_"om"" P D
Sino-Ie Fam:il" under
densitv zoninq 0 0 0 n - -
'Tw".l<".,.,..,ihl < D D
Mixed Residential T~lnes 0 0 S
Multinle Faroil 0 0 0 S
Earth-sheltered Home S S S S -
Financial Institution & Service p p p P P P P P P S
,
Home Decunation:
Class I A A A A A
<, <A <A " <A
HotellMotel P P S S S S
House ofWorshin S S S S - - - S
Institutional Housina S S S S S
I Tono 0 < , , S S 0 , < , , 0- S
Man"facturino & Processinp":
Class I I A A A P P P P
I D
Mining S S S S S S S S S S S S S
Manufactured Home Park S
Mortuarv Funeral Home P P S
Multi Ie Use Oneration - S S S S S S S S S S
Nurserv S S S S
Office P P P P P P P P p P
Pawn Shan - -
Personal Service S A P P P P -- A S
Public Use S S S S S S S S S S S S S S
Research S P S S P P P P
Research Animals - S S S - -
Restaurant S P P P P S S S
Restaurant-Fast Food S S S
Retail Sales & Service p p p P A A A A S
Service Station - S S S S
School General Education S S S S S
School Higher Education 0 S
School Snecial Education S S S S
Stor3ac Exterior SA
Studio S S p P P S
Theater Indoor p S
Utilitv Distribution Line P P P P P P P P P P P P P
UtiHtv Substation - S S -
< < < S S 0 s , < < .
Vehicle Moto . ~"d
Leasina and Rentals I I -- I I I- S S I I I I -
... I I I I I < < I I I I
Wareho n I I I I A A A I A S P P S I
Section 5 (F' District Reouirements Chart.
R-l R-2 R-3 R-4 NB B-1 B-2 "B-3 "B-4 *G-B I-I 1-2 I- ce
FLEX
1. Minimum Lot Area
(SF per Dwelling Unit)
Single Family 14,000 11,000 11,000 11,000 - - - -- - - - - - -
Two Family 14,000 8,000 8,000 8,000 - - - - - -- - - - --
Multiple Familv PUD - - 5,450 3,630 - - - -- - - - - - -
2. Minimum Lot Area
(SF)
NOn~Residential Uses ]4,000 11,000 11 000 11 ,000 13,000 13,000 ]3,000 13,000 - 5Ae 30,000 24,000 24,000 20,000
~ed Use Project or -
Itinle Occunancv -- -- -- -- - - - 5Ae 20Ae - -- - -
2
~.'
.er
. gle Use Project or
e standing Buildino -- - - -- - -- - - 2AC lOAe - - - --
. inimum Lot Size (ft)
Width/Depth
Non-residential - - - - 100/130 100/130 1001130 100/130 100/130 100/130 1001130 100/130 100/13 0 1001100
Single Family 95/130 85/120 851120 851120 - - -- -- -- -- - -- - --
Two Familv 95/130 85/120 851120 85/120 - - - -- - - - -- - --
4. Hei!!!ht{ft.) 35 35 35 35 35 35 35 35 35 35 35 45 45 35
5. Floor Area Ratio 0.3 0.3 0.3 0.3 0,7 0.7 0,8 0,8 0,3 0,6 0.8 0.8 0,8
I (F.A.R.'
6. Lot Covered by 25% 25% 25% 25% 35% 35% 40% 40% 25% - 30% 40% 4QG/o 40%
Structure
7. Min. Landscape Lot 65% 65% 65% 65% 35% 25% 25% 25% 25% 35% 35% 25% 25% 20%
Area
8. Minimum Building
Setbacks (ft)
Front yard 40 40 40 40 20 50 50 50 50 50 55 50 50 20
Rear Yard (Principle) 30 30 30 30 20 20 20 20 20 20 20 20 20 20
Rear Yard (Accessory) 10 10 10 10 10 10 10 10 10 10 10 10 10 10
Side Yard Interior -
Principal
(Min/total both yards on 10/25 5/15 5/15 5/15 5/15 20/40 20/40 20/40 20/40 20/40 ** 20/40 20/40 20/40 10120
lot)
Side Yard Interior- 10 5 5 5 5 ]0 10 10 10 10 10 10 10 10
Accessory
Side Yard Comer 40 40 40 40 20 50 50 50 50 50 50 50 50 20
Other Setbacks
From State or County 60
Roads
Lakeshore - High Water
Mark***
Abutting Residential
_District -- -- - - 30 100 100 100 100 100 100 ]00 100 100
D&SUP
urn Dwelling Unit
ensitv Per Net Acre 3,0 5.5 8,0 12.0 -- - -- -- - 12.0 - - -- 20.0
* See paragraphs G, H, I, J, K and L of this Section for further requirements.
** But in no Case less than 1/2 Building Height.
*** See Section VI, c, 1, d
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Section 6
(A) #5. Size. In R-1 arid R-2 Districts, no accessory structure shall exceed seven hundred
twenty-eight (728) square feet in floor area and for accessory structures located in the rear of
a principle structure, the total floor area of all such accessory structures shall not exceed
twenty-five (25) percent of the minimum required rear yard area for the principal structure,
but there shall be no more than two (2) accessory structures on a lot.
(E) #4 d. Electric Fences and Barbs or Suikes on Fences. No above grade fence shall have
barbs or spikes or be of metal construction which is charged or counected with electrical
current within any district of the City. These fencing types shall only be permitted through a
special use permit.
(F) #1 h. Private Garal!es. The minimum setbacks of private garages shall be as required for
accessory structures in the district and the exterior finish shall be compatible with the
principal building served by the private garage.
#3 a. Accessibility to Public Streets. All commercial and industrial buildings or structures
and their accessory uses and residential district dwelling units shall be accessible to and from
a nearby public street.
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Section 9 (H) Amortization Allowed bv Laws of Minnesota 1999. Chanter 96. The City has
the authority to enact and enforce an amortization of use ordinance pursuant to Laws of
Minnesota 1999, Chapter 96.
Effective Date.
This ordinance shall become effective the day following its publication.
Adoption Date.
Passed by the City Council ofthe City of Arden Hills the 10th day of
October, 2000.
DENNISPROBST,MAYOR
ATTEST:
JOSEPH P. LYNCH, CITY ADMINISTRATOR
Publication Date. Published on the
of
,2000.
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
September 29, 2000
TO:
Mayor and City Council
Jennifer Chaput, City PlanneW
Request for Qualifications for Water Management Plan
FROM:
SUBJECT:
Request
The City Council is asked to approve the preparation and solicitation ofRFQ's for engineering
services for a water management plan.
Back!!round
The City Council, at its July 31, 2000 meeting, discussed the need for the City to complete a
water management plan as a requirement by Rice Creek Watershed District and, in turn, the
Metropolitan CounciL The City's Comprehensive Plan has been found to be complete by the
Metropolitan Council with the exception ofthis one item. Rice Creek Watershed District updated
their plan in 1997, which requires all cities within the district to have an updated water
management plan in 1999.
RFO
The purpose of the RFQ is to obtain information about engineering firms that may be interested
in submitting proposals for the project. The RFQ would allow the City to develop a short list of
firms who would be asked to submit proposals for the project.
The type of information which will be requested in the RFQ is:
- Size of firm
- Background of company
- List of education and experience of professionals in firm
- Expense with similar projects
- Management ability with budget/time schedules
- List of expectations of qualified firms
Recommendation
Staff recommends the Council authorize preparation and solicitation of the request for
qualifications for engineering services for a water management plan.
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CITY OF ARDEN HILLS WATER MANAGEMENT PLAN
Engineer Selection Process
REOUEST FOR QUALIFICATIONS
A number of Twin Cities engineering firms are being invited to submit expressions of interest
and qualifications to provide engineering services for a water management plan for the City of
Arden Hills.
Rice Creek Watershed District updated their Water Resource Management Plan in 1997,
mandating cities within their jurisdiction to have a water management plan in place by 1999.
The City of Arden Hills completed a Phase I Drainage Plan and requires the completion of the
second phase to meet these requirements. The Council has directed that a water management plan
be completed. The selected engineering firm will be retained for the compilation of the water
management plan, subject to satisfactory performance at each phase of the project.
Arden Hills is a community of approximately 9,700 residents located in Ramsey County. The
city is characterized by extensive open space, rolling terrain and water bodies. The city is largely
residential with a significant commercial/industrial base consisting of many corporate
headquarters. The City is looking for a Minnesota-based firm that is familiar with the rules and
regulations of the Rice Creek Watershed District. The firm should have successfully completed
a Storm Water Management Plan in a similar sized community within the State of Minnesota in
e the last two years.
The City Council will select three to five firms, based on submitted qualifications to respond in
more detail to a request for proposals. The City Council anticipates the selection of a preferred
firm on or around December 11, 2000. Qualifications will be judged on their merit, design
capabilities, breadth of experience, and experience in water management. If you are interested
and qualified for the described project, please submit 15 copies of your statement of interest to
the City office by November 17, 2000.
LIST OF QUALIFICATIONS
. Officed locally with staff from Minnesota;
. Worked on a similar projects in the past with cities of similar size (-10,000 to 15,000 in
population);
. Experience working with watershed districts (i.e. Rice Creek) and the Metropolitan
Council on similar projects;
. Have successfully completed a water management plan in a Minnesota city within the last
two years;
. Evidence of performance liability insurance (i.e. Errors and Omissions).
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REQUEST FOR QUALIFICATIONS
Page 2
SUBMISSION REOUlREMENTS
1. A statement of your interest in undertaking the proposed proj ect, and any reservations or
conditions to your participation.
2. Demonstration of your firm's ability to interpret or express a community's or business'
identity in a building project.
3. Demonstration of your firm's capabilities in municipal or similar buildings.
4. A brief description of staff capabilities, resumes and roles in the project.
5. A list of references for completed buildings.
6. Statement of Interest document should be kept to a maximum of seven (7) pages,
exclusive of attached "project sheets".
DEADLINE
4:30 PM
Friday, November 17, 2000
Please Mail to:
JOE LYNCH
CITY OF ARDEN HILLS
4364 W. ROUND LAKE ROAD
ARDEN HILLS, MN 55112
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CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 00-36
A RESOLUTION ELECTING TO CONTINUE PARTICIPATION
IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM
UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT
CALENDAR YEAR 2001
WHEREAS, the Metropolitan Livable Communities act (Minnesota Statutes 473.25 to 473.254)
establishes a Metropolitan Livable Communities Fund which is intended to address housing and
other development issue facing the metropolitan area as defined by Miunesota Statutes 473.121;
and
WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax Base
Revitalization Account, the Livable Communities Demonstration Account, and the Local
Housing Incentives Account and the Inclusionary Housing Account, is intended to provide
certain funding and other assistance to metropolitan area municipalities; and
e WHEREAS, a metropolitan area is not eligible to receive grants or loans under the Metropolitan
Livable Communities Fund or eligible to receive certain polluted sites cleanup funding from the
Minnesota Department of Trade and Economic Development unless the municipality is
participating in the Local Housing Incentives Account Program under the Minnesota Statutes,
Section 473.254; and
WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to
negotiate with each municipality to establish affordable and life cycle housing goals for that
municipality that are consistent with and promote the policies of the Metropolitan Council as
provided in the adopted Metropolitan Development Guide; and
WHEREAS, each municipality must identifY to the Metropolitan Council the actions the
municipality plans to take to meet the established housing goals through preparation of the
Housing Action Plan; and
WHEREAS, the Metropolitan Council adopted, by resolution after a public hearing, negotiated
affordable and life cycle housing goals for each participating municipality; and
WHEREAS, a metropolitan area municipality which elects to participate in the Local Housing
Incentives Account Program must do so by November 15th of each year; and
.
,
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WHEREAS, those negotiated affordable and life cycle housing goals are as follows:
Goal
65%
35%
27 - 36%
75 - 83/17% to 25%
1.8 to 2.3 units/acre
9 - 12 units/acre
WHEREAS, for calendar year 2001, a metropolitan area municipality that participated in the
Local Incentive Account Program during the calendar year 2000, can continue to participate
under Minnesota Statutes 473.254 if:
a) the municipality elects to participate in the Local Housing Incentives Account
Program by November 15, 2000; and
b) the Metropolitan Council and the municipality have successfully negotiated
affordable and life cycle housing goals for the municipality.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Arden Hills,
Minnesota that the City elects to continue participation in the Local Housing Incentives Program
under the Metropolitan Livable Communities Act during the calendar year 2001.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 10th DAY OF OCTOBER, 2000.
DEN}ITSPROBST,MAYOR
ATTEST:
JOE LYNCH, CITY ADMINISTRATOR
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crr)' OF A.}U)EN \111'\..8
MEMORA.NDllM
"t'
october 5,2000
.Joe Lynch, City A.dtJ\inistrator
'terrY \,ost, City 'treasurer
Sheila Stowell, A.dtJ\inistrative Secreta
. .J d s 111'1/00 eneral Election
M'lPOinttJ\e~t~oI~~ectllO:l utl.:: 11/13100 Reg ar Council Meeting
CanvasS oI ,nunlCWa '" eC '
DA.'tE:
'to:
FROM:
SllUJEC't:
~ . J d _@d"" '0' "',""',,'" '" ~"" ~ ",. 2000 G'''''''
A.ttached is a list of Blect10n u ges reCO
Blection to be held on November '1,2000.
,,_,,~ ff ,,,,,,,,,,,,,,,,, "'" ",. Cu, c,onci' ,,,,,,,in'
~"". wi'" ,,,on,,o" S-" 204'.2 \, ," _'. In' "', """""" 7, 2000 G@~,u
J d r t d on the attached sheets to se, ' partY
,be BleoU on u ,,, ,,0. I dO f ,,u l "" ,,, "' ",n, b' ,"',,'" " on"'"
Blection, and authonze app01ntment 0 ~ ,110 'ucts
bob'''' ""d ,ff""'" 01"""00 """ c, ry , 10", (') "", .
Cn.""'" ",,,,,,a ."",,"0' ,,",ul. . d .", \999 1,~,I"'on ,,,\f'W ,,,,,,, (7)
On a related note, State Statute 205.1 \\15 ",-as rev1slets~ fm the municipal election. ln the paSt,
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d." '0' "', ",on'"'''' , .' , '" (72) bo"" u',,"," ",ill""'" ""
,,,,,,. ,,,,,,,,,, '" be """'".."" ",,,,,,, ~,"'" - , '
council meeting to be scheduled.
.' . " cl~ C,,, coon'" ill'- ~h,dcl"" In< ",ond",
VI'''' ,h' ",w """.,, on, "d w.' ,h oill C ' f\ "",on ,<,"" "g"'~ ",eoU,g.
November 13,2000, staff antlC1pates ounc
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Bnclosures
e
""" PRIMARY ELECTION OFFlCl".sJ4RSRNTRR B""LOT BOARD
~
Joe LYnch
Terry Post
Sheila Stowell
ASSIGNMENT lIISTORY PRECINCT NO.
~3~4
94 ~ 7 12~
96 ~ 5 12 6 8
98 ~ 1 1 13 9 20
00 '0 (E.;ru", 60 j""gm)
'D.., PRECINCT LOCATIONS
PA'U'"CINCT 1
PRESBYTERIAN CHURCH OF THE WA Y
3382 North Lexington A venue
Shoreview, MN
PRECINCT 2
PRESBYTERIAN HOMES/JOHANNA SHORES
3220 Lake Johanna BOUlevard
Arden Hills
PRECINCT 3
VALENTINE HILLS ELEMENT AR Y SCHOOL
1J 70 West County Road E-2
Arden Hills
PRECINCT 4
NORTH HEIGHTS LUTHERAN CHURCIi
1700 West Highway 96
Arden Hills
(Fonn,,,y l"~"d "' <b, A/{My RESERVE CENTER @ 4655 Non), L"J"""'nJ
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FINAL ELECTION JUDGE ASSIGNMENTS
GENERAL ELECTION, NOVEMBER 7, 2000
Last Name First Name Precinct
Aulwes*** Joan 47
Bezdicek Marie 2
Bronson, Diane 2
Buttrey Mary 2
Canine William 1
Clark Barb 2
Cook Ilene 4
Daniels Lisa 2
DeYoe Eugene 4
Emooth Eric 1
Erickson Betty J. 3
Erickson * * Larry 2
Erickson* * Becky 27
F ischer* * * Elizabeth 2
Flaherty Beverly 3
Glasgow Vicki 2
Godeke, Leon 27
Godeke, Susan 7
Granquist Caro1ynn 4
Gudding Faith 4
Hagedorn Jane 2
Hagkull Kathleen CH/4
Hakes John 4
Hathaway Marilyn 3
Heruth** Gerald 47
Heruth** Nancy 47
Holewa Andy CH/3
Hopkins Robert 1
Hovind Julianne 4
Howard Beverly 4
Janisch Clara 2
Jansen Lindsay TRN/1
Johnson Rita 4
Jones Joan 4
Kennedy Diane 4
Koppy Deborah 4
Krenn** Julie 47
Lawyer Evelyn 4
Lindbom Ramona 3
Longnecker Marcella CH/2
Meyer Juli 4
Last Name First Name Precinct
Miklas Lucia 3
Nelson Jan 4
O'Dougherty Shawn 3
Otto Jim 4
Palmer Arthur 4
(Barney)
Palmer* * Marilyn 1
Palmer* * Kayton 2
Peterson Marcy 3
Schumacher Rod I
Schwarze Steve 3
Sexton Marcella 2
Smith Dorothy 4
Stenglein Elizabeth 4
Strandness Lynette 4
Stratton Lois 3
Strodtz Margaret 2
Tekautz Judith 17
Thelen Frances CHIl
Thor Margaret 3
Torrey Charles C. 1
VanMassenhove Eugene L. 17
Westlund Phyllis 2
Woo1ey** Florayne 2
Wooley** John 17
Zaier Violet Mae 3
Zambino Rosemary 3
Zehm Dorothy J. 3
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KEYfNOTES
? = Review Precinct Assignment
(Various Adjustments Required)
Review Precinct Assignment (Spouse also serving)
Review Precinct Assignment (Same Address)
Chairperson (Head Judge)
Notes regarding part-time service and time
Preference, as well as if available for Primary and/or
General Election
Jndge in Training (High School Student)
**
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
September 29, 2000
TO:
Joe Lynch, City Administrator
Dwayne Stafford, Public Works Director),5 .
2000/2001 Street Improvement Project
FROM:
SUBJECT:
Back!!round
The Arden Hills City Council ordered a Revised Feasibility Report in the matter of the
2000/2001 Street Improvement Project, at its September 11, 2000, City Council meeting.
Attached is Resolution #00-35, receiving the report and stating that a public hearing will be held
for the 2000/2001 Street Improvement Project on November 13, 2000.
Costs
The estimated costs for all ofthe proposed improvements are summarized in the revised
feasibility report and will be approximately $2,200,000. Final costs will be determined based
upon the scope of work and alternates that are selected by the Council, following input from the
public at the public hearing.
Fundin!!
Funding for the proposed street improvement project would come from State Aid, Rice Creek
Watershed District, Surface Water Management, General Fund Assessments, Sanitary Sewer
Utility Fund, Watermain Utility Fund, and the City's 409 Fund (Non-Assessable Street
Improvement Fund).
Recommendation
Staff recommends that the City Council consider the following actions:
1. Adopt Res. #00-35 entitled, "Resolution Receiving a Revised Feasibility Report
in the Matter of the 2000/2001 Street Improvement Project;" and
2. Authorize staff to hold a Public Hearing on the proposed improvement in
conjunction with the November 13, 2000, City Council Meeting
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
41'
RESOLUTION NO. 00-35
RESOLUTION RECEIVING A REVISED FEASIBILITY REPORT
IN THE MATTER OF THE 2000/2001 STREET IMPROVEMENT PROJECT
WHEREAS, pursuant to resolution of the Council adopted September 11, 2000, a Revised
Feasibility Report has been prepared by BRW, Consulting Engineers, with reference to
improvements of various streets within the City of Arden Hills, and this report was received by
the City Council on October 10, 2000; and
WHEREAS, the attached report provides information regarding whether the proposed project is
necessary, cost effective, and feasible; and
WHEREAS, a public hearing will be scheduled regarding the improvement.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills,
Minnesota:
1.
The Council will consider the improvement of such streets in accordance wilh the
report and the assessment of abutting property for all or a portion ofthe cost of
the improvement, pursuant to Minnesota Statutes, Chapter 429, at an estimated
maximum cost of the improvement of $2,200,000. Final costs to be determined
based upon the scope of work and alternates that are selected by the City Council
following input from the public at the public hearing.
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2. A public hearing shall be held on such proposed improvement on the 13th day of
November, 2000, in the Council Chambers ofthe Arden Hills City Hall at 7:00
p.m., and the Clerk shall give mailed and published notice of such hearing and
improvement as required by law.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 10th DAY OF OCTOBER, 2000.
ATTEST:
DENNIS PROBST, MAYOR
JOSEPH P. LYNCH, CITY ADMINISTRATOR
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CITY OF
ARDEN HILLS
FEASIBiliTY STUDY AND REPORT
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2000 STREET IMPROVEMENT PROJECT
OCTOBER, 2000
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BRW
THRESHER SQUARE
700 THIRD STREET SOUTH
MINNEAPOLIS. MN 55415
(612)370-0700 (TEL)
(612)370-1378 (FAX)
GROUP
A DAMES & MOORE GROUP COMPANY
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BRW, Inc.
October 10, 2000
Honorable Mayor and
Members of the City Council
City of Arden Hills
4364 West Round Lake Road
Arden Hills, MN 55112-5794
ATIN: Mr. Dwayne Stafford
Public Works Director
RE:
Feasibility Study for
2000 Street Improvements Project
Honorable Mayor and Members of the City Council:
The enclosed feasibility report has been prepared examining the proposed reconstruction of residential
streets within the Ingerson Road neighborhood as aulhorized at the Seplember II. 2000 Council meeting.
The report has been revised from its original version received by the Council at the November 8, 1999
meeting. The streets included in the study are Ingerson Road, Ingerson Court, Femwood Street. Femwood
Court. Carlton Drive, Cannon Avenue and N. Hamline Avenue. Tiller Lane. Dellwood Street and Dunlap
Street are also located in the neighborhood but were reconstructed 10 City standards wilhin the past ten
years and therefor are not be included in this project. This report will evaluate the feasibility of the
proposed improvements as refined from the original report over the course of the Ingerson Neighborhood
Task Force meetings and Council and City staff input over the past several monlhs.
The general scope of work includes the reconstruction of Ingerson Road. Ingerson Court. Femwood Street.
Fernwood Court. Carlton Drive, Cannon A venue and N. Hamline A venue with concrete curb and gutter or
edge strips, bituminous pavement and storm sewer. The proposed improvements include hydrant
relocation and some sanitary sewer repair work identified from the recently completed sewer televising.
Storm Sewer and drainage improvements have been modified from the original report to include the use of
rain gardens where appropriate.
Information utilized in the preparation of this report includes information from the Pavement Management
Program field survey conducted earlier this year by BR W staff, aerial mapping. as-built plans, GIS
property information and other information from field investigations and surveys on the site.
We are of the opinion that the improvements as outlined in this report are feasible and would replace
deficient pavements with standardized City street sections. greatly reduce nuisance flooding in the
neighborhood, improve local water qualily, reduce city maintenance costs and significantly enhance the
overall aesthetics of the neighborhood.
Sincerely.
Thresher Square
700 Third Street South
Minneapolis, MN 55415
612.370.0700 Tel
612.370.1378 Fax
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FEASIBILITY STUDY REPORT
FOR
2000 STREET IMPROVEMENTS PROJECT
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
OCTOBER,2000
BRW, INC.
700 Third Slreet South
Minneapolis, Minnesota 55415
I hereby certify that this plan, specification
or report was prepared by me or under my
direct supervision and that I am a duly
Registered Professional Engineer under the
laws of the State of Minnesota Statutes
Sections 6.02 to 326.16
File: 37951-013-0101
Date: loa/po Reg. No.:22814
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TABLE OF CONTENTS
INTRODUCTION 1
EXHIBIT 1: PROJECT LOCATION MAP
PROPOSED IMPROVEMENTS 3
EXHIBIT 2: PROPOSED IMPROVEMENTS - (North Hamline Avenue)
EXHIBIT 3: PROPOSED IMPROVEMENTS -
(Ingerson Rd., Ingerson Ct., Femwood St., Femwood Ct., Cannon Ave.,)
EXHIBITS 4 -7: ROADWAY TYPICAL SECTIONS/DETAILS
PROJECT COSTSIPROJECT FUNDING 8
PROJECT SCHEDULE 10
S~ARY 11
APPENDIX A: Detailed Construclion Cost Estimates
APPENDIX B: Preliminary Assessment Roll
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INTRODUCTION
On October 12, 1999, the Arden Hills City Council authorized the preparation of a feasibility
study for the 2000 Street Improvements Project. A public hearing was held in January, 2000
where a number of residents objected to facets of the proposed improvements. The Council
subsequently ordered the formation of the Ingerson Neighborhood task force to review the
project in depth and provide recommendations for modifying the scope etc. This report has been
revised to account for some of the recommendations made by the Ingerson Neighborhood Task
Force and subsequent discussions wilh council members and City staff regarding the proposed
improvements.
This project includes the reconstruction of several streets within the Ingerson Road
Neighborhood. The neighborhood is bound by Lexington A venue on the east, Highway 51 on
the west, Lake Josephine on the south and a series of wetlands, ditches and open space areas to
the north. Neighborhood streets that are identified for reconstruction include the following:
Existing Proposed PCI Last Known
Street Name Width Width Rating Roadwork
Ingerson Road 27 28 65 1988
Ingerson Court 24 24 37 1961 *
Femwood Street 27 28 77 1989
Femwood Court 26 24 86 1989
Cannon Avenue 24-28 28 44 1961*
HamlineAvenue(north) 22 28 11 1961*
Hamline Avenue (south) 24 28 59 1987
*These roadways were constructed during or prior to 1961
The neighborhood as a whole is ranked as a high priority for reconstruction based upon the 1999
Arden Hills Comprehensive Street Condition Assessment Report. The streets identified have
Pavement Condition Indexes (PCI) ranging from 11 to 86 with a weighted average of 55.
Existing and proposed street widths are shown on the table above. Three of the streets included
in the study have received no major rehabilitation work since 1961 or earlier. Ingerson Road,
Hamline Avenue, Femwood Street and Femwood Court have received overlays within the past
12 years. None of the streets currently has concrete curb and gutter although some drainage catch
basins exist on Carlton Drive and Femwood Street and deteriorated bituminous curb is present
along some seclion of the project streets.
Ingerson Road and adjacent yards west of Femwood Street experience localized flooding on a
regular basis as the terrain is very flat and no drainage infrastructure exists in this area. The
southern portion of the neighborhood drains 10 Lake Josephine via an inlet located between
Ingerson Court and Femwood Court. The remainder of the neighborhood drains to a wetland
located east of Hamline A venue between Ingerson Road and Tiller Lane. Portions of Hamline
A venue south of Ingerson road drain directly to the ditch system which eventually flows to Lake
Johanna. There are no storm water quality ponds located in the neighborhood currently.
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Tiller Lane, Dunlap Street and Dellwood Street have been reconstructed to City standards with
concrete curb and gutter and storm sewer within the past ten years and therefor are not
programmed for any work in conjunction with this project. It is anticipated that these streets will
be sealcoated along with the rest of the Ingerson Road neighborhood in 2003.
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2000 STREET RENEWAL
IMPROVEMENTS
PROJ ECT LOCATION MAP
PROJECT AREA
EXCEPTIONS:
TILLER LANE
DUNLAP ST.
rlBRW -""""
700 >>ftRD STREET SOU1tl
IlllNHEAPQJS, loIN 554f~
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EXHIBIT 1
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PROPOSED IMPROVEMENTS
Proposed Roadwav Improvements
All of the streets identified in the Ingerson Road neighborhood for this project with the exception
of Fernwood Court are proposed to be fully reconstructed with bituminous surfacing, concrete
curb and gutler or concrele edge bands (as appropriate) and pavement subdrainage syslems in
accordance with currenl flexible pavement design methodology Fernwood Court is proposed to
receive concrete curb and gutler or concrete edge bands (as appropriate) and a bituminous
leveling course as necessary to provide for drainage however no subbase correction work is
proposed for Fernwood Court. Ingerson Road and Hamline A venue (south of Ingerson Road)
are MnDOT State Aid designated routes and will be designed to meet or exceed Slate Aid
standards.
The proposed pavement sections will be designed in accordance with MnDOT guidelines for
flexible pavement design ulilizing Ihe soil R values measured from the geotechnical analysis.
The geotechnical analysis performed by American Engineering and Testing earlier this year
recommends that the use of a granular subbase be incorporated into the design of the proposed
roadway pavemenls. The sand subbase will provide enhanced pavement support, pavement
subdrainage and frost protection necessary for the soils encountered in this area. The typical
pavement cross section will therefor include 4 inches of bituminous surfacing, 8-12 inches of
aggregate base and 12 inches of sand subbase. The sand subbase will be drained with 4 inch
PVC subdrainage pipes connecled to storm sewer catch basins or other outlets as appropriate.
Final pavement sections will be determined as a part of the final design process based upon the
soil borings and consequent analysis of in place soils and traffic loads.
The proposed improvements include the construction of concrele curb and gutler or concrete
edge strips along all sections of roadway. The proposed curb height is 6 inches which matches
all other concrete curb construcled by the City to date. The task force recommended the use of 4
inch heights on curbs. The 4 inch height will not provide as much capacity to carry runoff
however would function satisfactorily in most rainfall events and provide the type of edge
desired for maintenance operations. The City Engineer and Public Works Director would only
recommend the use of 4 inch curb if the Council was prepared to make 4 inch height the City
standard from this point forward on residential streets.
The street reconstruction will include construction of concrete driveway aprons and patching of
existing driveways as necessary to meet the new roadway grades. Restoration will include
sodding in residential areas and seeding in open space areas or along wetland slope areas.
Landscape plantings will be included for rain garden areas and the two ponding areas to enhance
the aesthetics of the neighborhood.
Hamline Avenue Vacation
The proposed improvemenls include the vacation and removal of Hamline Avenue between
Ingerson Road and Tiller Lane adjacent to the wetlands, MnDOT ditches and Highway 51. This
segment of Hamline A venue between Ingerson Road and Tiller Lane is anticipated to require
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significantly more soil correction as a result of its proximity to the adjacent wellands and
apparent damage resulting from excessive frost heaving over the years. This segment of slreet
received the lowest PCI rating in the neighborhood and has one of the worst conditions in the
City. Reconstruction of this segment of Hamline A venue would also impact the adjacent welland
edges and cost significantly more than the typical neighborhood street. Very litlle assessable
property footage lies adjacent to the roadway which would result in a high percentage of the cost
being borne by the City. Vacation and removal of this street would result in additional traffic on
Ingerson Road and Dunlap Streets. field tests completed this summer indicated that traffic on
Dunlap Street approximately tripled while Ingerson Road wesl of Dunlap approximately doubled.
Although these streets are anticipated to experience additional traffic, the total daily traffic on
each will be well within standards for residential streets. The proposed improvements include
regrading of Ihe old roadbed to a more natural state with a bituminous pedestrian trail between
Tiller Lane and Ingerson Road and landscaping enhancements to blend in with the natural areas
adjacent to the conidor.
Street Widths
This report has incorporated two proposed street widths within the project area. The City in the
past has generally reconstructed streets to a 32 foot width where physically possible however
numerous exceptions to this "standard" exist throughout the City. for example, the recenlly
constructed Tiller Lane and Dunlap Street are both 30 feet wide. The 1999 Pavement
Management Program Comprehensive Street Condition Review has identified slreets within the
City based upon the functions they serve. The various widlhs proposed in this report respond to
the different functions that are provided by each street as outlined below:
State Aid/Collector Street: Ingerson Road, Hamline Avenue
The main transportation conidor Ihrough the neighborhood from Lexington A venue to
Highway 51 is provided by Ingerson Road and Hamline Avenue. These two roadways are
designaled MnDOT Stale Aid routes and function as collector/through streets. The
proposed width for these streets is 28 feet which allows for easy movement of two-way
traffic with no vehicles parked on the street. MnDOT State Aid rules will require that the
Cily pass a no parking resolution in order to meet MnDOT width standards.
Local Street: Carlton Drive, Fernwood Street, Cannon Avenue
These streets primarily serve local residents only and have average daily traffic (ADT)
counts less than 500. The proposed width of 28 feet is adequate to provide for City
maintenance vehicles, emergency vehicle access and two way traffic wilhout parking.
When parked vehicles are present two-way traffic is .possible but requires drivers to pass
at slow speeds. The City parking ordinance resullS in limited on street parking at any
time of the year and virtually no overnight parking so two-way traffic should generally
operale satisfactorily. The narrower width provides for less runoff, reduces construction
and maintenance costs and provides a passive traffic calming effect which is generally
desirable on local residential streets.
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Special Case Street: Fernwood Court, Ingerson Court
These streets serve less than 5 residential properties each and are dead-end roadways less
than 500 feet in length. The proposed width of 24 feet is adequate for two-way traffic,
emergency vehicles and City maintenance when no parking is allowed. One way traffic is
possible when vehicles are parked on one side of the road only. Due to the low number
of residents served by these streets and the availability of off street parking, the parking
restriction is not anticipated to cause any hardship. Existing right of way allows for
standard width streets in both of these cases in this project however there is not adequate
right of way for standard cul-de-sac bulbs. The report recommends that 30 foot radius
bulbs be constructed at the end of both of these streets. The narrower width provides for
less runoff, reduces construction and maintenance costs and provides a passive traffic
calming effect which is generally desirable on local residential streets. The 24 foot width
also signals to motorists that the street provides a "lesser function" than adjacent
collector or local streets and therefor will tend to guide traffic along those streets.
Project Cost Implications
For each 4 foot of street width reduction from 32 feet, the City can expect to realize
approximately $18.00 in project cost savings per foot of roadway length. For Example,
the cost to reconstruct Carlton Drive (1450 feet long) at the proposed 28 foot width is
approximately $205.00/ft or $300,000.00. If Carlton Drive is constructed to a 32 foot
width, the eslimated project cost is $326,000.00.
Proposed Storm Drainal!:e Improvements
The proposed improvements include storm sewer construction in all roadways scheduled for
reconstruction. Storm sewer improvements include catch basins along curb lines and sewer
connections to outlets into Femwood Channel or Hamline Avenue ChannellPond improvements
described below. Existing storm sewer facilities located in Femwood Court and Femwood
Street, Ingerson Road and Carlton Drive are proposed to be replaced with some modifications.
The existing storm sewer condition and location will be field surveyed as a part of final design.
If the sewer is found to be in a usable location, of good condition and adequate capacity, the
plans will provide for Ihe reuse of the existing storm sewer.
The proposed storm sewer improvements are based upon collecting street runoff and transporting
that runoff to the regional ponds. As a result of the Task Force meetings, the proposed storm
sewer improvements have been modified to include the use of Rain Gardens along Ingerson
Court, Hamline Avenue and the low area of Carlton Drive with resident approval. Rain gardens
function as runoff infiltrators and help reduce the overall amount of runoff carried by storm
sewers. Existing soil conditions will also have a significant impact on the effectiveness of the
rain garden to handle runoff. The amount of piping proposed for the project may be reduced in
some areas as a result of the rain gardens however overflow catch basins and piping are still
necessary with the use of rain gardens as their capacity is limited to low volume rainfall events.
There are two properties located within the project area which will likely require area drains and
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connection to the storm sewer in order to provide adequate lot drainage. Final location of area
drains and lot grading will be coordinated with the affected property owners during the final
design of the project.
Water Oualitv Improvements
A significant amount of discussion regarding the scope of water quality improvements has
occurred as a part of the Task Force meetings. This report proposes improvements to the
Femwood Channel located just west of Femwood Court and south of Ingerson Road and the
existing drainage channels and wetland located between Hamline Avenue and Trunk Highway
51.
The general topography of the neighborhood falls steeply from Lexington A venue to
approximately Fernwood street then falls very slowly to the west towards an existing wetland
located between Ingerson Road and Tiller Lane. Several undrained low areas exist along
Ingerson Road which routinely flood into the adjacent residential lawns. The soulhern portion of
the neighborhood drains directly to Lake Josephine through storm sewer and overland flow. The
weSlern and northern portion of the neighborhood drains directly to the wetland described above.
There are two logical sites for constructing storm water quality improvements which will help
trap sediments and pollutants carried by storm water before that runoff reaches Lake Josephine
and Lake Johanna. The proposed improvements do not meet the criteria set by the National
Urban Runoff Program (NURP) which results in the removal of 60%-70% of phosphorus and
other pollulants found in storm waler runoff however, they are anticipated to provide some
enhancement to the water quality of discharges entering the natural water bodies in the City. The
Rice Creek Watershed criteria for pond construction in new developments is consistent with the
NURP standards however the watershed officials are generally open to exceptions from the
NURP standards when dealing with established neighborhoods and limited open space to provide
for ponding improvements. The construction of the project including the water quality
improvements will require coordination with MnDOT and the Rice Creek Watershed.
Representatives from the Rice Creek Watershed have indicated that up to $75,000.00 in funding
may be available to the City for the construction of water quality improvements. The scope of
the proposed waler quality improvements are described below: .
Fernwood Channel Improvements: The Femwood Channel is located jUSl west of
Femwood Court and is utilized for neighborhood runoff from Ingerson Road east of
Dunlap Street, Carlton A venue and Femwood Street and Femwood Court. The Lake
Josephine Homeowners associalion owns the downstream portion of the channel
(approximately 400 feet) adjacent to Lake Josephine. The remainder of the channel
(approximately 175 feet) is publicly owned. The proposed improvements are limited to
Ihe publicly owned portion of the channel and would consist of a control weir and
excavation of a stilling basin to help settle out large particles from the flow stream. The
stilling basin would require periodic removal of silts by City staff to remain effective.
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The proposed improvements will include landscaping around the perimeter of the basin.
The final design of the improvements will be coordinated with the Lake Josephine
Homeowners Association and the adjacent residents.
Ramline Channel Improvements: The Ramline channel generally runs from the
existing wetland between Ingerson Road and Tiller Lane to the southwest along Highway
51 until it joins with the Lambros Ditch which runs between Lake Josephine and Lake
Johanna. The proposed improvements include the regrading of the existing channel to
provide additional runoff detention storage capacity while introducing more natural
slopes and meanders as the topography and property constraints allow. It is anticipated
that a series of weirs may also be introduced into the channels to provide a permanent
pool volume while allowing high flows to pass without flooding. In addition the
improvements may include modifications to the existing wetland between Tiller Land and
Ingerson Road to reduce the "short circuiting" of runoff along the western side of the
wetland which currently exists. Any modifications to the wetland will need to be closely
coordinated with the Rice Creek Walershed and adjacent property owners.
Proposed Water main/Sanitarv Sewer Improvements
Watermain
The project includes for the relocation of existing fire hydrants along the streets proposed
to be reconstructed as necessary. The proposed roadways will have different curb lines
and widths from Ihe existing streets and some existing hydrant locations may conflict
with the new roadway locations. Hydrants will be evaluated at the time of relocation to
determine whether they should be replaced due to underground corrosion or valve control
problems, etc. Replacement or relocation of a small amount of walermain to allow for
storm sewer construction is also anticipated. The final scope of watermain relocation will
be determined as a part of the final design. The existing watermain in the neighborhood
does not have a history of excessive breakslleaks and is not proposed 10 be replaced en
masse.
Sanitary Sewer
The project area sanitary sewers have been televised as a part of the 1999 Sanitary Sewer
Rehabilitation project. The results of the televising have indicated that a large segment
of sanitary sewer main within the project area is in very poor condition. Based upon
review of the televising reports, the proposed improvements include the reconstruclion of
approximately 850 feet of sanitary sewer. By performing the repair work in conjunction
wilh the street improvements. the cost to the sanitary sewer utility fund is minimized.
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LEGEND
2000 STREET RENEWAL
1M PROVEM ENTS
PROPOSED ROADWAY &
I ->r PROPOSED STORM SEWER STORM IMPROVEMENTS
HAMUNE AVENUE
IBRW ~;i
A DAMES ..MOORE GROUP COMPANY EX H I BIT 2
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IIPROWlIENlS TO FERNWOOD COURT atANNE1. IlCUJ01NG
OVERFlOW ER. SlWNG 8ASIN,. EXCAYA110N OF DITOI.
a.EARINO AND CRUB9ING TO PRO'ttDE WA 1ER QUAUTY
'TREAtMENT FOR CARl.'TCN DR. fERNWDOO ST., RRNWDOO
COURT. AND INGERSON ROAD.
IIBRW
Ii&1!III A DAMES & MOORE GROUP COMPANY
THRESHER SQUARE
700 THIRD STREET SOUTH
MINNEAPOLIS, UN 55415
(612)370-0700 (TEL)
(612)370-1378 (FAX)
2000 STREET RENEWAL
IMPROVEMENTS
PROPOSED ROADWAY &
STORM IMPROVEMENTS
INGERSON ROAD
INGERSON cOURT
CARLTON DRIVE
FERNWOOD stREET
FERNWOOD COURT
CANNON AVENUE
EXHIBIT 3
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3/8"
TOP BIT. MAT
3/4" PER FT.
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A A A
BASE
26"
CONCRETE EDGE STRIP
(FOR SPECIAL CASES)
3/8"
TOP BIT. MAT
3/4" PER FT.
BASE
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-
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B618 CURB AND GUTTER
~
CITY OF
ARDEN HILLS
rlBRW
EIBII A DAMES & MOORE GROUP COMPANY
THRESHER SQUARE
700 THIRD STREET SOUTH
MINNEAPOUS. MN 55415
(612)370-0700 (TEL)
(612).370-1378 (F"AX
2000 ARDEN HILLS
STREET IMPROVEMENTS
PROJECT
EXHIBIT 4
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CU..
FACE
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STANDARD
GUmR
THICKNrns
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A
EXPANSION JOINT IF MEETING
EXlS'nNG CONCRETE SLAB
SAED JOINT
CENTERED ON DRI~WAY
GUmR
CURB .. GUTTER
A
SECTION A-A
11/2"
.
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CURB BACK
s' R OR AS SHOWN
ON PLANS
S' BOULEVARD (TYP)
EXPANSION JOINT
2'
~
7"
CURB FACE NOlE;
END or APRON TO BE
LEVEL 'MlH TOP Of CURB.
TYPICAL APRON
~
CITY OF
ARDEN HILLS
fI BRW
... A DAMES & MOORE GROUP COMPANY
THRESHER SQUARE
700 THIRD SlREET SOUTH
MINNEAPOUS, MN 55415
(612):370-0700 (TEL)
612)370-1378 (FAX)
2000 ARDEN HILLS
STREET IMPROVElAENTS
PROJECT
EXHIBIT 5
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2 ..ai BlTUWINOUS WEAR COURSE
2 wot BASE COURSE
8 tot a.. 5 ACCREGA 1E BASE
12 INOt SAND SUBBASE (DRA/)IAGE)
PLACE ON APPRO't'ED SJeGRAOE (wnooT SPEC. 2112)
SUBGRAllE PREPARATION (lNDDENTAL 10 DRIVEWAY PAVING PAY ITDl)
TYPICAL LOCAL SlREET
BllUMINOUS PAVEMENT SECTlON
2 INQoI B1lUM1NCUS rEAR COURSE
2 INCH BASE COURSE
12 INCH a.. 5 AGGREGA.TE BASE
, 2 lOt SAtei SUBBASE (DRAINAGE)
TYPICAL STATE AID/COLLECTOR STREET
BllUMINOUS PAVEMENT SECllON
FINAL ROADWAY SECTIONS WILL BE BASED ON
ACTUAL SOIL CONDITIONS AND TRAFFIC LEVELS.
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CITY OF
ARDEN HILLS
II
I) BRW
... A DAMES & MOORE GROUP COMPANY
THRESHER SQUARE
700 THIRD STREET SOUTH
MINNEAPOUS, MN 55415
(612)370-0700 (TEL)
(612)370-1378 (FAX)
2000 ARDEN HILLS
STREET IMPROVEMENTS
PROJECT
EXHIBIT 6
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ROW
PROPOSED ROAD
ROW
2% \.1'1'1,
,
2%
8'
PRIVATE
UllUTY
CORRIDOR
24'- FACE TO FACE
INGERSON COURT
FERNWOOD COURT
PRIVATE
UllUTY
CORRIDOR
ROW
2% \.1'1'1.
,
ROW
PROPOSED ROAD
PRIVATE
UTlUTY
CORRIDOR
SECTIONS
2000 ARDEN HILLS
STREET IMPROVEMENTS
PROJECT
EXHIBIT 7
%
8'
PRIVATE
UllUTY
CORRIDOR
28'- FACE TO FACE
INGERSON ROAD
HAt.lUNE AVENUE
CANNON AVENUE
CARLTON AVENUE
FERNWOOD STREET
PROPOSED STREET
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CITY OF
ARDEN HILLS
II BRW
... A DAMES & MOORE GROUP COMPANY
THRESHER SQUARE
700 THIRD SlREET SOUlH
MINNEAPOLIS, UN 55415
(612)370-0700 (TEL)
(612)370-1378 (FAX)
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PROJECT COSTSIPROJECT FUNDING
PROJECT COST SUMMARY
Preliminary construction cost estimates have been prepared for the proposed project. Project
costs shown below include a 15% contingency Cosl and 26% for administrative costs.
Administrative costs include engineering, planning, legal, fiscal, and city slaff expenses. The
following is a summary of the estimated project costs for the recommended improvements:
Street
Ingerson Road
Cannon A venue
Femwood Street
Femwood Court
Ingerson Court
Carlton Drive
Hamline A venue
Femwood Channel Improvements
Hamline Channel Improvements
Sanitary Sewer
Watermain
Total Estimated Project Cost
Roadwav
$568,900.00
$147,200.00
$63,000.00
$35,900.00
$87,800.00
$311,600.00
$339,200.00
Storm Sewer
$78,900.00
$45,100.00
$42,100.00
$0.00
$17,600.00
$89,600.00
$26,000.00
$ 41,700.00
$105,000.00
$1,553,600.00
$446,000.00
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Total Cost
$647.800.00
$192,300.00
$105,100.00
$ 35.900.00
$105,400.00
$401,200.00
$365,200.00
$ 41,700.00
$105,000.00
$103,650.00
$ 78.000.00
$2,181,250.00
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FUNDING SUMMARY
The project will be funded from several sources including residential assessmenls on benefitting
properties, the city general fund, MnDOT State Aid funds, the city walermain utility fund, the
city sanitary utility fund, the city storm water ulility fund, and a possible grant from the Rice
Creek Watershed to assist with regional pond construction. The proposed assessment rate of
$45.00/front foot is based upon a typical roadway cost per foot of $180.00. Based upon the City
assessment policy, the property owners are to be assessed 50% of the cost of '12 of the streel
costs.
Three pOlential funding scenarios are outlined below based upon the improvements package
outlined above.
Total Estimated Project Cost
Proposed Funding Sources:
General Fund:
General Fund:
PIR Fund:
Surface Water Utility:
Water Main Utility:
Sanitary Sewer Utility:
Rice Creek Walershed:
State Aid:
Total
$200,000.00 (Budgeted for 1999 - West Round Lake Road)
$240,000.00 (Budgeted for 2000 PMP Program)
$551,000.00 (Assessments @ $45.00/FF)
$350,000.00 (budgeted based upon $175,000 per year)
$ 78,000.00
$103,650.00
$ 50,000.00
$608.500.00 (Total Est. 2001 Account Balance: $630.000)
$2,181,150.00
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PROJECT SCHEDULE
The following schedule has been prepared based upon City Council acceptance of this feasibility
report on October 10, 2000:
Accept Feasi bili ly Report
Public Hearing
Order Plans and Specifications
Submit Plans to MnDOT State Aid
Approve Plans and Specifications/Authorize
Advertisement for Bids
Receive MnDOT State Aid Approval
Bid Opening
Award Contract
Begin Construction
Complete Construction
October 10, 2000
November 13, 2000
November 13, 2000
February, 2001
April 9, 2001
April,2001
May 17,2001
May 29,2001
June 11,2001
November 2,2001
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SUMMARY
The Ingerson Road neighborhood street pavements are in generally fair to poor condition with a
few exceptions. Several areas in the neighborhood experience streel and yard flooding on a
regular basis and none of the neighborhood storm water runoff receives water quality treatment
prior to entering Lake Josephine or area wetlands. The streets identified in this report also lack
concrete curb and gutter and have substandard sections/construction which results in faster
deterioration. Three of the streets identified for improvement in this report have not had major
rehabilitation work done to them since the initial construction occurred in the late 1950's and
early 1960's.
The 1999 Arden Hills Comprehensive Street Condition Assessment Report has ranked the
neighborhood at the top of the priority list for reconstruction for the reasons stated above. The
scope of work necessary to bring the entire neighborhood up to par relative to street condition,
standard widths, drainage and water quality criteria is quite large. The Council must evaluate the
relative importance of the proposed improvements with the associated cost and funding sources.
Projecl costs, as illustrated herein, are reasonable and representative of the proposed scope of
improvements. Any draw down of the City State Aid account in 2001 will have repercussions on
future use of State Aid funds specifically for the planned improvements to West Round Lake
Road in 2002. The City's Stale Aid account is replenished at the rale of approximately
$200,000.00 per year from MnDOT.
The improvements outlined above are feasible and constuctable assuming Ihe proposed
assessment rate is acceptable to the Council and that the Council approves of utilizing the Storm
Water Utility Fund for the City's share of storm sewer and ponding costs not recovered through
State Aid funds and the potential grant from the Rice Creek Watershed District.
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Recommended Improvements
The City Engineer recommends that the Council elect to proceed with the improvements outlined
above. This scope of work is feasible and would achieve the goals of the "neighborhood
approach" and provide waler quality improvements for Lake Johanna and Lake Josephine and
correCl neighborhood drainage deficiencies at the same time.
Council Direction Needed
The following is a summary of the issues which need decisions from the Council in order 10
proceed with final plan preparation:
. Assessment Rate
. City Funding Sources and Amounts
. State Aid Account usage level
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APPPENDIX A
DETAILED CONSTRUCTION COST ESTIMATES
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City of Arden Hills
2000 Street Reconstruction Program
FERNWOOD STREET CONSTRUCTION
(BASED ON 28' F -F)
Unit
No. Item Unit Ouantitv Price Extension
1 Mobilization LS 1.0 $ 2,300.00 $ 2,300.00
2 Bituminous Pavement Removal SY 1,050.0 $ 2.00 $ 2,100.00
3 Miscellaneous Removals LS 0.1 $ 20,000.00 $ 2,000.00
4 Common Excavation CY 793.0 $ 6.50 $ 5,200.00
5 Select Granular Base (12") CY 397.0 $ 12.00 $ 4.800.00
6 Aggregate Base CL 5 (8") CY 264.0 $ 14.00 $ 3,700.00
7 Bituminous Base Course (2") TON 115.0 $ 30.00 $ 3,500.00
8 Bituminous Wear Course (2") TON 115.0 $ 32.00 $ 3,700.00
9 Bituminous Material for Tack Coat GAL 50.0 $ 1.90 $ 100.00
10 Concrete Curb and Gutter (B618) LF 640.0 $ 8.00 $ 5,100.00
11 Traffic Control LS 0.1 $ 25,000.00 $ 2.500.00
12 Signage SF 18.0 $ 30.00 $ 500.00
13 Sodding SY 1,410.0 $ 3.00 $ 4,200.00
14 Driveway Removal SY 68.0 $ 5.00 $ 300.00
15 Bituminous Pavement (Driveway) SY 40.0 $ 25.00 $ 1,000.00
16 Concrete Pavement (Driveway) SY 58.0 $ 40.00 $ 2,300.00
17 Sawing Concrete Pavement LF 10.0 $ 5.00 $ 100.00
18 Sawing Bituminous Pavement LF 24.0 $ 2.00 $ 100.00
Subtotal Construction Cost $ 43,500.00
15% Contingency $ 6,500.00
SUBTOTAL Construction Cost wi Contingency $ 50,000.00
26% Indirect Cost and Capitalized Interest $ 13,000.00
Total Estimated Project Cost -
$ 63,000.00
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'- City of Arden Hills
I 2000 Street Reconstruction Program
(Connect to Tiller Ave.)
I CANNON A VENUE CONSTRUCTION
(BASED ON 28' F-F)
I Unit
No. Item Unit Ouantitv Price Extension
I 1 Mobilization LS 1.0 $ 5,300.00 $ 5,300.00
I 2 Bituminous Pavement Removal SY 2,528.0 $ 2.00 $ 5,100.00
3 Miscellaneous Removals LS 0.1 $ 20,000.00 $ 2,000.00
4 Common Excavation CY 2,093.0 $ 6.50 $ 13,600.00
I 5 Selecl Granular Base (12") CY 1,046.0 $ 12.00 $ 12,600.00
6 Aggregale Base CL 5 (8") CY 700.0 $ 20.00 $ 14,000.00
7 Bituminous Base Course (2") TON 297.0 $ 30.00 $ 8,900.00
I 8 Bituminous Wear Course (2") TON 297.0 $ 32.00 $ 9,500.00
9 Bituminous Material for Tack Coat GAL 130.0 $ 1.90 $ 200.00
It 10 Concrete Curb and Gutler (B618) LF 1,650.0 $ 8.00 $ 13,200.00
11 Traffic Control LS 0.10 $ 25,000.00 $ 2,500.00
12 Signage SF 18.0 $ 30.00 $ 500.00
I 13 Sodding SY 2,123.0 $ 3.00 $ 6,400.00
14 Driveway Removal SY 156.0 $ 5.00 $ 800.00
15 Bituminous Pavement (Driveway) SY 130.0 $ 25.00 $ 3,300.00
I 16 Concrete Pavement (Driveway) SY 86.0 $ 40.00 $ 3,400.00
17 Sawing Concrete Pavemenl LF 18.0 $ 5.00 $ 100.00
I 18 Sawing Biluminous Pavement LF 90.0 $ 2.00 $ 200.00
Subtotal Construction Cost $ 101,600.00
I 15% Contingency $ 15,200.00
SUB TOT AL Construction Cost wI Conlingency $ 116,800.00
I 26% Indirect Cost and Capitalized Interest $ 30,400.00
I Total Estimated Project Cost - $ 147,200.00
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City of Arden Hills
2000 Street Reconstruction Program
CARLTON DRIVE CONSTRUCTION
(BASED ON 28' F-F)
Unit
No. Item Unit Ouamitv Price Extension
1 Mobilization LS 1.0 $ 11,200.00 $ 11,200.00
2 Bituminous Pavement Removal SY 5,120.0 $ 2.00 $ 10,200.00
3 Miscellaneous Removals LS 0.2 $ 20,000.00 $ 4.000.00
4 Common Excavation CY 3.868.0 $ 6.50 $ 25,100.00
5 Select Granular Base (12") CY 1,934.0 $ 12.00 $ 23,200.00
6 Aggregate Base CL 5 (8") CY 1,290.0 $ 20.00 $ 25,800.00
7 Bituminous Base Course (2") TON 550.0 $ 30.00 $ 16,500.00
8 Bituminous Wear Course (2") TON 550.0 $ 32.00 $ 17,600.00
9 Bituminous Material for Tack Coat GAL 240.0 $ 1.90 $ 500.00
10 Concrete Curb and Gulter (B618) LF 3,070.0 $ 8.00 $ 24,600.00
11 Traffic Control LS 0.2 $ 25,000.00 $ 5,000.00
12 Signage SF 36.0 $ 30.00 $ 1,100.00
13 Sodding SY 5,150.0 $ 3.00 $ 15,500.00
14 Driveway Removal SY 623.0 $ 5.00 $ 3,100.00
15 Bituminous Pavement (Driveway) SY 213.0 $ 25.00 $ 5,300.00
16 Concrete Pavement (Driveway) SY 620.0 $ 40.00 $ 24,800.00
17 Sawing Concrete Pavement LF 246.0 $ 5.00 $ 1,200.00
18 Sawing Bituminous Pavement LF 128.0 $ 2.00 $ 300.00
Subtotal Construction Cost $ 215,000.00
15% Comingency $ 32,300.00
SUBTOTAL $ 247,300.00
26% Indirect Cost and Capitalized Interest $ 64,300.00
Total Estimated Project Cost.
$ 311,600.00
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City of Arden Hills
2000 Street Reconstruction Program
INGERSON COURT CONSTRUCTION
(BASED ON 24' F-F)
Unit
No. Item Unit Ouantitv Price Extension
1 Mobilization LS 1.0 $ 3,100.00 $ 3,100.00
2 Bituminous Pavement Removal SY 1,280.0 $ 2.00 $ 2,600.00
3 Miscellaneous Removals LS 0.05 $ 20,000.00 $ 1,000.00
4 Common Excavation CY 1,067.0 $ 6.50 $ 6,900.00
5 Select Granular Base (12") CY 533.0 $ 12.00 $ 6,400.00
6 Aggregate Base CL 5 (8") CY 356.0 $ 20.00 $ 7,100.00
7 Bituminous Base Course (2") TON 147.0 $ 30.00 $ 4,400.00
8 Bituminous Wear Course (2") TON 147.0 $ 32.00 $ 4,700.00
9 Bituminous Material for Tack Coat GAL 64.0 $ 1.90 $ 100.00
10 Concrete Curb and Gutter (B618) LF 910.0 $ 8.00 $ 7,300.00
11 Traffic Control LS 0.05 $ 25,000.00 $ 1,300.00
12 Signage SF 9.0 $ 30.00 $ 300.00
13 Sodding SY 2,675.0 $ 3.00 $ 8,000.00
14 Driveway Removal SY 174.0 $ 5.00 $ 900.00
15 Bituminous Pavement (Driveway) SY 126.0 $ 25.00 $ 3,200.00
16 Concrete Pavement (Driveway) SY 78.0 $ 40.00 $ 3,100.00
17 Sawing Concrete Pavement LF 16.0 $ 5.00 $ 100.00
18 Sawing Bituminous Pavement LF 46.0 $ 2.00 $ 100.00
Subtotal Construction Cost $ 60,600.00
15% Contingency $ 9,100.00
SUBTOTAL Construction Cost wi Contingency $ 69,700.00
26% Indirect Cost and Capitalized Interest $ 18,100.00
Total Estimated Project Cost -
$ 87,800.00
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City of Arden Hills
2000 Street Reconstruction Program
HAMLINE A VENUE CONSTRUCTION
(BASED ON 28' F-F)
Unit
No. Item Unit Ouantitv Price Extension
1 Mobilization LS 1.0 $ 11,000.00 $ 11,000.00
2 Bituminous Pavement Removal SY 5,884.0 $ 2.00 $ 11,800.00
3 Miscellaneous Removals LS 0.2 $ 20,000.00 $ 4,000.00
4 Common Excavalion CY 4,830.0 $ 6.50 $ 31,400.00
5 Select Granular Base (12") CY 2,070.0 $ 12.00 $ 24,800.00
6 Aggregate Base CL 5 (12") CY 2,070.0 $ 20.00 $ 41,400.00
7 Bituminous Base Course (2") TON 588.0 $ 30.00 $ 17,600.00
8 Bituminous Wear Course (2") TON 588.0 $ 32.00 $ 18,800.00
9 Bituminous Material for Tack Coat GAL 256.0 $ 1.90 $ 500.00
10 Concrete Curb and Gutter (B618) LF 3,300.0 $ 8.00 $ 26,400.00
11 Traffic Control LS 0.2 $ 25,000.00 $ 5,000.00
12 Signage SF 90.0 $ 30.00 $ 2,700.00
13 Sodding SY 7,350.0 $ 3.00 $ 22,100.00
14 Driveway Removal SY 437.0 $ 5.00 $ 2,200.00
15 Bituminous Pavement (Driveway) SY 437.0 $ 25.00 $ 10,900.00
16 Concrele Pavement (Driveway) SY 80.0 $ 40.00 $ 3,200.00
17 Sawing Bituminous Pavement LF 164.0 $ 2.00 $ 300.00
Subtotal Construction Cost $ 234,100.00
15% Contingency $ 35,100.00
SUBTOTAL Construction Cost wi Contingency $ 269,200.00
26% Indirect Cost and Capitalized Interest $ 70,000.00
Total Estimated Project Cost -
$ 339,200.00
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City of Arden Hills
2000 Street Reconstruction Program
FERNWOOD COURT CONSTRUCTION
Unit
No. Item Unit Ouantitv Price Extension
I Mobilization LS 1.00 $ 1,500.00 $ 1,500.00
2 Bituminous Pavement Removal SY 250.00 $ 2.00 $ 500.00
3 Miscellaneous Removals LS 0.05 $ 20,000.00 $ 1,000.00
8 Bituminous Wear Course (2") TON 108.00 $ 32.00 $ 3,500.00
9 Bituminous Material for Tack Coat GAL 48.00 $ 1.90 $ 100.00
10 Concrete Curb and Gutter (B618) LF 655.00 $ 8.00 $ 5,200.00
11 Traffic Control LS 0.05 $ 25,000.00 $ 1,300.00
12 Signage SF 9.00 $ 30.00 $ 300.00
13 Sodding SY 1,615.00 $ 3.00 $ 4.800.00
14 Driveway Removal SY 95.00 $ 5.00 $ 500.00
15 Biluminous Pavement (Driveway) SY 134.00 $ 25.00 $ 3,400.00
16 Concrete Pavement (Driveway) SY 30.00 $ 40.00 $ 1,200.00
17 Sawing Bituminous Pavement LF 750.00 $ 2.00 $ 1,500.00
Subtotal Construction Cost $ 24,800.00
15% Contingency $ 3,700.00
SUBTOTAL Construction Cost wi Contingency $ 28,500.00
26% Indirect Cost and Capitalized Interest $ 7,400.00
Total Estimated Project Cost -
$ 35,900.00
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City of Arden Hills
2000 Street Reconstruction Program
INGERSON ROAD CONSTRUCTION
(BASED ON 28' F-F)
Unit
No. Item Unit Ouantitv Price Extension
1 Mobilization LS 1.0 $ 19,000.00 $ 19,000.00
2 Bituminous Pavement Removal SY 7,723.0 $ 2.00 $ 15,400.00
3 Clearing and Grubbing TREE 4.0 $ 500.00 $ 2,000.00
4 Miscellaneous Removals LS 0.3 $ 20,000.00 $ 6,000.00
5 Common Excavation CY 7,563.0 $ 6.50 $ 49,200.00
6 Select Granular Base (12") CY 3,241.0 $ 12.00 $ 38,900.00
7 Aggregate Base CL 5 (12") CY 3,241.0 $ 20.00 $ 64,800.00
8 Bituminous Base Course (2") TON 921.0 $ 30.00 $ 27,600.00
9 Bituminous Wear Course (2") TON 921.0 $ 32.00 $ 29.500.00
10 Bituminous Material for Tack Coat GAL 400.0 $ 1.90 $ 800.00
11 Concrete Curb and Gutter (B618) LF 5,160.0 $ 8.00 $ 41,300.00
12 Valley Gutter LF 70.0 $ 10.00 $ 700.00
13 Traffic Control LS 0.3 $ 25,000.00 $ 7.500.00
14 Signage SF 80.0 $ 30.00 $ 2,400.00
15 Striping LF 1.000.0 $ 0.50 $ 500.00
16 Sodding SY 10,700.0 $ 3.00 $ 32,100.00
17 Driveway Removal SY 1.293.0 $ 5.00 $ 6.500.00
18 Bituminous Pavement (Driveway) SY 875.0 $ 25.00 $ 21,900.00
19 Concrete Pavement (Driveway) SY 618.0 $ 40.00 $ 24,700.00
20 Sawing Concrete Pavement LF 198.0 $ 5.00 $ 1,000.00
21 Sawing Bituminous Pavemenl LF 415.0 $ 2.00 $ 800.00
Subtotal Construction Cost $ 392,600.00
15% Contingency
$ 58,900.00
SUBTOTAL Construction Cost wI Contingency
26% Indirect Cost and Capitalized Interest
$ 451,500.00
$ 117,400.00
Total Estimated Project Cost.
$ 568,900.00
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City of Arden Hills
2000 Street Reconstruction Program
INGERSON ROAD STORM SEWER CONSTRUCTION
(BASED ON 28' F-F)
Unit
No. Item Unit Ouantitv Price Extension
1 Mobilization LS 1.0 $ 1,700.00 $ 1,700.00
2 12" RCP LF 28.0 $ 25.00 $ 700.00
3 15" RCP LF 500.0 $ 30.00 $ 15,000.00
4 18" RCP LF 55.0 $ 28.00 $ 1,500.00
5 21" RCP LF 98.0 $ 136.50 $ 13,400.00
6 36" RCP LF 23.0 $ 60.00 $ 1,400.00
7 Catch Basin (2' x 3') EA 11.0 $ 1,200.00 $ 13,200.00
8 Manhole (48") EA 1.0 $ 2,500.00 $ 2,500.00
9 Manhole Catch Basin (60") EA 1.0 $ 3,000.00 $ 3,000.00
10 12" RCP Apron and Trashguard EA 2.0 $ 1,000.00 $ 2,000.00
Subtotal Construction Cost $ 54,400.00
15% Contingency $ 8,200.00
SUBTOTAL Construction Cost wI Contingency $ 62,600.00
26% Indirect COSl and Capitalized Interest $ 16,300.00
Total Estimated Project Cost
$ 78,900.00
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City of Arden Hills
2000 Street Reconstruction Program
INGERSON COURT STORM SEWER CONSTRUCTION
(BASED ON 24' F-F)
No.
Item
Unit Ouantity
Unit
Price
Extension
1
2
3
Mobilization
Raingarden
Culverts
LS
EA
LF
Subtotal Conslruction Cost
1.0 $ 600.00 $ 600.00
4.0 $ 2,500.00 $ 10,000.00
80.0 $ 20.00 $ 1,600.00
$ 12,200.00
$ 1,800.00
$ 14,000.00
$ 3,600.00
15% Contingency
SUBTOTAL Construction Cost with Contingency
26% Indirect Cost and Capitalized Interest
Total Estimated Project Cost
$ 17,600,00
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City of Arden Hills
2000 Street Reconstruction Program
CARLTON DRIVE STORM SEWER CONSTRUCTION
(BASED ON 28' F -F)
Unit
No. Item Unit Ouantity Price Extension
I Mobilization LS 1.0 $ 3,000.00 $ 3,000.00
2 Remove Slorm Sewer Pipe LF 300.0 $ 5.00 $ 1,500.00
3 Remove Storm Sewer Structure EA 6.0 $ 500.00 $ 3,000.00
4 12" RCP LF 150.0 $ 25.00 $ 3,800.00
6 21" RCP LF 571.0 $ 36.50 $ 20,800.00
7 Catch Basin (2' x 3') EA 6.0 $ 1,200.00 $ 7.200.00
8 Manhole (48") EA 2.0 $ 2,500.00 $ 5,000.00
9 Manhole (60") EA 1.0 $ 3,000.00 $ 3,000.00
10 Raingarden EA 5.0 $ 2,500.00 $ 12,500.00
11 Cui verts LF 100.0 $ 20.00 $ 2,000.00
Subtotal Construction Cost $ 61,800.00
15% Contingency $ 9,300.00
SUB TOT AL Construction Cost wi Conlingency $ 71,100.00
26% Indirect Cost and Capitalized Interest $ 18,500.00
Total Estimated Project Cost -
$ 89,600.00
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City of Arden Hills
2000 Street Reconstruction Program
HAMUNE A VENUE STORM SEWER CONSTRUCTION
(HAMUNE AVE TO INGERSON ROAD)
(BASED ON 28' F-F)
No.
Unit
Price
Item
Unil Quantity
EXlension
1
2
3
4
5
6
Mobilization LS 1.0 $ 200.00 $ 200.00
12" RCP LF 36.0 $ 75.00 $ 2,700.00
Catch Basin (2' x 3') EA 2.0 $ 1,200.00 $ 2,400.00
12" RCP Apron and Trashguard LS 1.0 $ 1,000.00 $ 1,000.00
Raingarden EA 4.0 $ 2,500.00 $ 10,000.00
Culverts LF 80.0 $ 20.00 $ 1,600.00
Subtotal Constrcution Cost $ 17,900.00
15% Contingency $ 2,700.00
SUBTOTAL Construction Cost wi Contingency $ 20,600.00
26% Indirect Cost and Capitalized Interesl $ 5,400.00
Total Estimated Project Cost _
$ 26,000.00
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City of Arden Hills
2000 Street Reconstruction Program
FERNWOOD STREET STORM SEWER CONSTRUCTION
(BASED ON 28' F-F)
No.
Item
Unil Ouantitv
1
2
3
4
5
6
7
Mobilization LS
Remove Storm Sewer Pipe LF
Remove Storm Sewer Structure EA
12" RCP LF
27" RCP LF
Catch Basin (2' x 3') EA
Manhole Calch Basin (60") EA
Subtotal Construction Cost
15% Contingency
SUB TOT AL Construction Cost wi Contingency
26% Indirect Cosl and Capitalized Interest
Total Estimated Project Cost _
Unit
Price
Extension
1.0 $ 1,400.00 $ 1,400.00
347.0 $ 5.00 $ 1,700.00
3.0 $ 500.00 $ 1,500.00
67.0 $ 25.00 $ 1,700.00
360.0 $ 48.00 $ 17,300.00
2.0 $ 1,200.00 $ 2,400.00
1.0 $ 3,000.00 $ 3,000.00
$ 29,000.00
$ 4,400.00
$ 33,400.00
$ 8,700.00
$ 42,100.00
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City of Arden Hills
2000 Street Reconstruction Program
CANNON A VENUE STORM SEWER CONSTRUCTION
(BASED ON 28' F-F)
Unit
Price
Extension
No.
Item
Unit Ouantitv
1
2
3
4
5
6
7
8
9
Mobilization LS
Connect to Existing Storm Sewer EA
12" RCP LF
15" RCP LF
36" RCP LF
Catch Basin (2' x 3') EA
Manhole (48") EA
Manhole (60") EA
Manhole Calch Basin (48") EA
Subtotal Construction Cost
15% Contingency
SUBTOTAL Construction Cost wI Contingency
26% Indirect Cosl and Capitalized Interest
Total Estimated Project Cost -
1.0 $ 1,200.00 $ 1,200.00
1.0 $ 1,500.00 $ 1,500.00
80.0 $ 25.00 $ 2,000.00
375.0 $ 30.00 $ 11,300.00
50.0 $ 60.00 $ 3,000.00
3.0 $ 1,200.00 $ 3,600.00
1.0 $ 2,500.00 $ 2.500.00
1.0 $ 3,000.00 $ 3,000.00
1.0 $ 3,000.00 $ 3,000.00
$ 31,100.00
$ 4,700.00
$ 35,800.00
$ 9,300.00
$ 45,100.00
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City of Arden Hills
2000 Street Reconstruction Program
HAMLINE CHANNEL CONSTRUCTION
Unit
No. Item Unit Ouantity Price Extension
1 Clearing and Grubbing TREE 4.0 $ 200.00 $ 800.00
4 Rip Rap CY 100.0 $ 53.50 $ 5,400.00
5 36" Pipe Apron EA 3.0 $ 2,000.00 $ 6,000.00
6 36" RCP LF 30.0 $ 60.00 $ 1,800.00
7 Channel Grading LS 1.0 $ 30,000.00 $ 30,000.00
8 Wetland Grading LS 1.0 $ 5,000.00 $ 5,000.00
9 Weir EA 3.0 $ 2,500.00 $ 7,500.00
10 Trail LF 560.0 $ 15.00 $ 8,400.00
11 Restoration LS 1.0 $ 2,500.00 $ 2,500.00
12 Landscaping LS 1.0 $ 5,000.00 $ 5,000.00
Sublotal Construction Cost $ 72,400.00
15% Conlingency $ 10,900.00
SUBTOTAL Construction Cost wI Contingency $ 83,300.00
26% Indirect Cost and Capitalized Interest $ 21,700.00
Total Estimated Project Cost - $ 105,000.00
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City of Arden Hills
2000 Street Reconstruction Program
FERNWOOD CHANNEL CONSTRUCTION
1
2
3
4
5
6
7
Unit
Ilem Unit Quanti tv Price Extension
Clearing and Grubbing TREE 8.0 $ 200.00 $ 1.600.00
Rip Rap CY 50.0 $ 53.50 $ 2,700.00
Retaining Wall SF 200.0 $ 20.00 $ 4,000.00
Weir LS 1.0 $ 10,000.00 $ 10,000.00
SliIling Basin Grading LS 1.0 $ 7,500.00 $ 7,500.00
Resloration LS 1.0 $ 500.00 $ 500.00
Landscaping LS 1.0 $ 2,500.00 $ 2,500.00
Subtotal Construction Cost $ 28,800.00
15% Contingency $ 4,300.00
SUBTOTAL Construction COSl wi Contingency $ 33,100.00
26% Indirect Cost and Capitalized Interest $ 8,600.00
No.
Total Estimated Project Cost.
$ 41,700.00
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City of Arden Hills
2000 Street Reconstruction Program
W A TERMAIN IMPROVEMENTS
No.
Item
Unit Quantity
Unit
Price
1
2
3
4
5
Mobilization LS
DIP Fittings lbs
SpOl Repair/ Relocate 6" DIP LF
Spot Repair/ Relocate 8" DIP LF
Relocate Hydrant EA
Subtotal Construction Cost
15% Contingency
SUBTOTAL Construction Cost w/ Contingency
26% Indirect Cost and Capitalized Interest
1.0 $ 2,800.00
500.0 $ 3.00
50.0 $ 40.00
50.0 $ 50.00
18.0 $ 2,500.00
Total Estimated Project Cost - Watermain Improvements
Extension
$ 2,800.00
$ 1,500.00
$ 2,000.00
$ 2,500.00
$ 45,000.00
$ 53,800.00
$ 8,100.00
$ 61.900.00
$ 16,100.00
$ 78,000.00
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City of Arden Hills
2000 Street Reconstruction Program
SANITARY SEWER IMPROVMENTS
No.
Unit
Item Unit Ouantitv Price Extension
Mobilization LS 1.0 $ 3,300.00 $ 3,300.00
Remove Sanitary Sewer LF 1,200.0 $ 10.00 $ 12,000.00
8"PVC LF 860.0 $ 30.00 $ 25,800.00
12" PVC LF 340.0 $ 50.00 $ 17,000.00
Sanitary Sewer Services EA 11.0 $ 200.00 $ 2,200.00
Spot Repair 8" VCP LF 25.0 $ 100.00 $ 2,500.00
Spot Repair 12" VCP LF 25.0 $ 150.00 $ 3,750.00
Spot Repair 18" VCP LF 25.0 $ 200.00 $ 5,000.00
Subtotal Construction Cost $ 71,550.00
15% Contingency $ 10,700.00
SUB TOT AL Construction Cost wi Contingency $ 82,250.00
26% Indirect Cost and Capitalized Interest $ 21,400.00
1
2
3
4
5
6
7
8
Total Estimated Project Cost - Sanitary Sewer Improvements
$ 103,650.00
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APPENDIX B
PRELIMINARY ASSESSMENT ROLL
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City of Arden Hills
2000 Street Reconstruction Program
Ingerson Neighborhood
Prelimina
PIO
ran aoe
Feet Assessment
Owner CosVFF
Cannon Avenue
343023130011 MICHAEL D WODARCK 1323 CANNON AVE $45.00 118.2 $5,317.65
343023130008 PATRICK E BROWN 1301 CANNON AVE $45.00 122.5 $5,511.60
343023130010 DONALD W ERICKSON ETAL 1315 CANNON AVE $45.00 105.0 $4,725.00
343023130009 ROBERT P & KATHLEEN A JOHNSON 1309 CANNON AVE $45.00 105.0 $4,725.00
343023130015 GORDON E ELMQUIST ETAL 1314 CANNON AVE $45.00 100 $4,500.00
343023130014 ROGER 0 & JO ANN MOBERG 1308 CANNON AVE $45.00 100 $4,500.00
343023130013 WILLIAM A HOLBROOK 1302 CANNON AVE $45.00 92.85 $4,178.25
343023130016 Unknown 1322 CANNON AVE $45.00 138,4 $6,228.90
Cannon Avenue Subtotal 589.1 $39,686.40
Carlton Drive
343023410060 ERIC L LUNDQUIST 1102 CARL TON DRIVE $45.00 82.0 $3,690.00
343023410061 KENNETH F & JACQUL YN S 1106 CARL TON DRIVE $45.00 99.0 $4,455.00
343023410059 TIMOTHY J ARCHBOLD 1133 CARLTON DRIVE $45.00 144.3 $6,493.50
343023410058 RICHARD L & JUDITH A RHEAULT '141 CARL TON DRIVE $45.00 110.0 $4,950.00
343023410057 THERESE E ROTHMUND 1151 CARLTON DRIVE $45.00 110.0 $4,950.00
343023410056 MARILYN J CARLSON 1159 CARL TON DRIVE $45.00 110.0 $4,950.00
343023410055 DAVID A MAGNUSON ET AUFEE 1171 CARLTON DR $45.00 110.0 $4,950.00
343023410071 STACY J NELSON 1181 CARLTON DRIVE $45.00 110.0 $4,950.00
343023410053 KRISTY M BURNS 1191 CARL TON DRIVE $45.00 110.0 $4,950.00
343023410052 ROBERT L & SHIRLEY DUBUQUE 1201 CARLTON DR $45.00 174.6 $7,855,65
343023420050 GARY C ABRAHAMSON ETAL 1228 CARL TON DR $45.00 75.0 $3,375.00
343023410062 DENNIS L AND MARTHA J POPP 1110 CARL TON DRIVE $45.00 100.4 $4,518.90
343023420048 WILLIAM E THELEN ETAL 1222 CARL TON DRIVE $45.00 114.8 $5,166.00
343023410043 TIM MURRAY 1216 CARLTON DRIVE $45.00 106.7 $4,801.50
343023410042 DAVID S DRACH 1208 CARLTON DRIVE $45.00 115.0 $5,175.00
343023410063 CHRISTINE K PETERSON 1112 CARL TON DRIVE $45.00 50.0 $2,250.00
343023410064 JAM ES P WELLER 1126 CARL TON DRIVE $45.00 110.0 $4,950.00
343023410065 JOHN E LINDBERG & 1136 CARLTON DRIVE $45.00 110.0 $4,950.00
343023410066 NATHAN M KATHIR 1148 CARLTON DRIVE $45.00 120.0 $5,400.00
343023410067 LOREN A HEUER 1158 CARLTON DR $45.00 120.0 $5,400.00
343023410068 Unknown 1166 CARL TON DR $45.00 120.0 $5,400.00
343023410069 KEITH E EWY ET AL 1176 CARLTON DRIVE $45.00 160.4 $7,218.00
343023410041 ROBERT C & KAY R WITT 1194 CARL TON DRIVE $45.00 167.6 $7,542.00
Carlton Drive Subtotal 2629.8 $118,340.55
R d
n!lerson oa
343023410002 W K LINDQUIST ET AL 1111 INGERSON ROA[ $45.00 93.3 $4,198.50
343023410003 DAVID L FRITZ 1119 INGERSON ROAt $45.00 90.0 $4,050.00
343023410004 LYNN M SCHMIDT 1127 INGERSON ROA[ $45.00 90.0 $4,050.00
343023410005 MERLE J BIGGS 1135 INGERSON ROA[ $45.00 90.0 $4,050.00
343023410014 MARY E FLOR 1110 INGERSON ROA[ $45.00 105.8 $4,761.45
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City of Arden Hills
2000 Street Reconstruction Program
Ingerson Neighborhood .
Preliminarv Assessment Role
ron ace
pro Owner Prooertv Address CosVFF Feet Assessment
343023410015 KEITH 0 WILSON ET AL 1120 INGERSON RD $45.00 100.0 $4,500.00
343023410016 LINDA M SWANSON 1124 INGERSON ROAr $45.00 100.0 $4,500.00
343023410017 HOWARD A HASS ET AL 1 138 INGERSON RD $45.00 100.0 $4,500.00
343023410006 JOSE A DIAZ 1 143 INGERSON ROA[ $45.00 100.0 $4,500.00
343023410018 GARY W ANDERSON 1150 INGERSON ROA[ $45.00 150.0 $6,750.00
343023410007 SUSAN C MENEGHEL 1155 INGERSON ROA[ $45.00 100.0 $4,500.00
343023410008 ROBERTA RUTH KINNE 1 1 63 I NG ERSON ROAr $45.00 100.0 $4,500.00
343023410019 KATHLEEN E STEDMAN 1164 INGERSON ROA[ $45.00 150.0 $6,750.00
343023410009 JEROME K WASLEY 1171 INGERSON ROA[ $45.00 101.1 $4,547.25
343023410020 MARY ANN FREY 1174 INGERSON ROA[ $45.00 185.6 $8,352.00
343023410010 CASIMIR E & JANET M SEMLAK 1181 INGERSON ROA[ $45.00 152.1 $6,844.50
343023410027 STEVEN W & MELANIE A FREIMUTH 1200 INGERSON ROA[ $45.00 182.6 $8,217.00
343023410011 CHARLES C TORREY 1201 INGERSON ROAC $45.00 190.1 $8,554.50
343023410012 WILLARD & CARL YN OLSON 1207 INGERSON ROA! $45.00 100.5 $4,522.50
343023410013 CRISTINE P LEAVITT 1213 INGERSON ROAI $45.00 100.8 $4,536.00
343023410028 FRANCES F SWENSON 1216 INGERSON RD $45.00 98.7 $4,441.50
343023420012 DAVID J WILKEN 1225 INGERSON ROA $45.00 100.6 $4,527.00
343023420026 DOROTHY E VAWTER 1226 INGERSON ROAC $45.00 145.2 $6,534.00
343023420013 J LESLIE REINDL 1233 INGERSON ROAC $45.00 100.5 $4,524.30
343023420014 ROBERT K COLE & 1253 INGERSON ROA[ $45.00 100.1 $4,504.50
343023420015 DEWEY J & RUTH J WHITMER 1257 INGERSON ROAr' $45.00 100.1 $4,504.50
343023420016 LOLA J MURRAY 1261 INGERSON ROA[ $45.00 100.1 $4,504.50
343023420030 JOHN G BULS 1270 INGERSON ROA[ $45.00 183.5 $8,257.50
343023420017 HARRY L & A ALLISON 1271 INGERSON ROA[ $45.00 174.0 $7,830.00
343023420068 GLORIA B KENNEDY 1280 INGERSON ROAr $45.00 185.3 $8,338.50
343023420018 JAMES F COX 1287 INGERSON ROA[ $45.00 100.0 $4,500.00
343023420008 LANCE A MYNDERSE 1292 INGERSON RD $45.00 90.0 $4,050.00
343023420009 MARK R SHEEHAN 1294 INGERSON RoAr $45.00 112.5 $5,062.50
343023420019 STEVEN W BOIKE 1295 INGERSON ROA[ $45.00 100.0 $4,500.00
343023420007 JOHN T & JUDITH A KAUFMAN 1296 I NG ERSON RD $45.00 100.0 $4,500.00
343023420011 PETER K MELANDER 1298 INGERSON ROA[ $45.00 100.0 $4,500.00
343023420010 MICHAEL K DOODY 1300 INGERSON ROA[ $45.00 144.4 $6,498.00
343023420020 EUGENE L VANMASSENHOVE & 1303 INGERSON RD $45.00 100.0 $4,500.00
343023420021 VIRGINIA M FORSIOE 1315 INGERSON ROA[ $45.00 100.0 $4,500.00
343023420022 ANN CLAYTON 1319 INGERSON ROA[ $45.00 100.0 $4,500.00
Ingerson Road Subtotal 4716.9 $212,260.50
Inaersan Court
343023420029 WILLIAM & CHYRREL KRIVIT 1252 INGERSON ROAr $45.00 217.3 $9,778.50
343023420027 Unknown 1232 INGERSON CT $45.00 154.4 $6,948.90
343023410029 ROBERT L WOODBURN ETAL 1220 INGERSON CT $45.00 200.4 $9,018.00
LAKE ASSOCIATION INGERSON CT $45.00 60.8 $2,736.00
Ingerson Court Subtotal 632.9 $28,481.40
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City of Arden Hills
2000 Street Reconstruction Program
Ingerson Neighborhood
Prelimina
Assessment
PID
Owner
Hamline Avenue
343023420003 FLORAYNE E OLEN 3270 HAMLlNE AVE N $45.00 290.3 $13,063.50
343023420002 RICHARD R HANSON 3254 N HAM LINE $45.00 223.4 $10,053.00
343023430002 CURTIS M LARSON 3240 HAMLlNE AVE N $45.00 82.3 $3,703.50
343023430004 JAMES L DANIELSON 3238 HAMLlNE AVE N $45.00 70.0 $3,150.00
343023430003 ARL YN D SOLBERG 3232 HAMLlNE AVE N $45.00 70.0 $3,150.00
343023340002 THOMAS F & MARY V LYNCH 3220 HAMLINE AVE N $45.00 48.0 $2,160.00
343023340003 UNKNOWN 3210 HAMLlNE AVE N $45.00 104.0 $4,680.00
343023340005 BROTHERS OF THE ELDERLY 3200 HAMLlNE AVE N $45.00 569.5 $25,627.50
343023340008 KATHRYN F & EVELYN A SEXTON 3180 HAMLlNE AVE N $45.00 146.3 $6,583.50
343023340009 FRANK J REKUSKI JR 3170 HAMLlNE AVE N $45.00 80.0 $3,600.00
343023340024 LOWELL J ANDERSON & KATHLEEN A WELTE 3162 HAMLlNE AVE N $45.00 125.0 $5,625.00
343023340012 Unknown 3150 HAMLlNE AVE N $45.00 120.0 $5,400.00
343023340013 RODNEY B SCHUMACHER 3140 HAMLlNE AVE N $45.00 75.0 $3,375.00
343023340014 ANDREA PALMQUIST ET AL 3136 HAMLlNE AVE N $45.00 150.0 $6,750.00
AREA WEST ON HAMLlNE HAMLlNE AVE $45.00 200.0 $9,000.00
CORNER OF HAMLlNE AND INGERSON HAMLINE AVE $45.00 119.8 $5,391,00
Hamline Avenue Subtotal 2473.6 $111,312.00
Fernwood Court
343023410021 JEROME T OUIMET 3262 FERNWOOD ST $45.00 172.9 $7,780.50
343023410023 HAROLD H ALEXANDER & 3251 FERNWOOD ST $45.00 149.0 $6,705,00
LAKE ASSOCIATION FERNWOOD CT $45.00 60.8 $2,736.00
Fernwood Street Subtotal 382.7 $17.221.50
'343023130012
Dunla Street
STEVEN N ZILMER 3363 DUNLAP ST N
Dunlap Street Subtotal
$2,925.00
$2,925.00
Tiller Lane
343023420043 JOAN M PETERSON 1325 TILLER LANE $45.00 174.0 $7,830.00
343023420065 SCOTT RENNEKE 1326 TILLER LANE $45.00 30.0 $1,350.00
343023410051 Unknown 1212 TILLER LANE $45.00 159.3 $7,170.30
343023410044 ELLA M. MANUEL 1130 TILLER LANE $45.00 104.0 $4,680.00
Tiller Lane Subtotal 467.3 $21,030.30
Grand Total $11.957 $551,258
* Also Pin # 343023420058
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
October 4, 2000
TO:
Mayor and City Council \\ /f\fl,J2t-/
Joe Lynch, City Administrator(JlJfV- .
FROM:
SUBJECT:
Outdoor Skating Rink Establishment and Operation Policy
Backl!round
At the regular Council meeting of September 11,2000, Ms. Fran Holmes, 1804 Venus Avenue,
approached the City Council with a petition indicating a desire to re-establish a skating rink at
Valentine Park. In addition to the request for the skating rink, the neighborhood did desire the
opportunity to have available and utilize the warminghouse at the park. Ms. Holmes was asked
to attend the next Parks, Trails and Recreation Committee (PTRC) meeting on Tuesday,
September 26th, with the petition for discussion with that group. The PTRC would then make a
recommendation to the City Council regarding the establislunent and operation of a skating rink,
not only at Valentine Park, but also at any of the other parks in Arden Hills.
Ms. Holmes did attend the PTRC meeting on September 26th and presented information to that
group about the neighborhood's desire to re-establish the skating rink. As well, the PTRC heard
from City staff, including Michelle Olson on the prograntming side, Tom Moore on the parks
side, and Dave Winkel on the operation and maintenance side of this request. After much
discussion, the PTRC is bringing forward a recommendation to re-establish the skating rink at
Valentine Park (see draft enclosed PTRC meeting minutes).
Facts
In our Planning cases, we try to make decisions based on facts instead of emotions. Does
someone indeed have a peculiar or particular piece of property with the hardship not caused by
the current or previous property owners. Is it a fact that one house is set closer to the street than
another particular house, or to the side yard or to the rear yard, or whatever the variance request
may be.
In looking at budgets, we look for factual information about costs, revenue, projections,
anticipated numbers, previous years' use, etc. In trying to make a determination in this case, I
believe that we should try to use factual information to guide the decision. Ms. Olson, Mr.
Moore and Mr. Winkel put together, I believe, a fairly comprehensive, factual compilation of
costs, time, program participants, and program time (see attached staff outline). As my
memorandum to the PTRC prior to their September 26th meeting states, I requested that they take
a look at and weigh more heavily the factual information as compared to emotional statements.
Memorandum, Outdoor Skating Rink Establishment and Operation Policy
Page Two
October 3, 2000
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Mission
Since our January 2000 Retreat, establishing the goals for the year 2000, we have had an ongoing
discernment over those words that help guide those goals. Some people refer to it as a mission
statement; I refer to it as a philosophy or policy, rather than a mission statement.
However, I believe both interpretations are intended for the same purpose. That purpose is to
serve as a guiding principal for the City Council and staff to gauge the offerings of programs,
services, purchase of equipment, budget, staffing and all other items that go into the makeup and
operation of the City. The portion of the statement that seems most appropriate is the provision
of "basic and necessary.... services....' The City does provide an array of services at low cost.
One ofthe reasons that we're able to do this is that staffing is at a very minimum. The other
reason we're able to do this is that we carefully determine those programs and services that we
can provide readily, conveniently, to the greatest number of people, with the greatest amount of
impact.
The operation arid maintenance of skating rinks in the City is no exception to these guidelines.
Previously, the Parks and Recreation staff presented to the PTRC information that allowed them
to make a determination that providing a skating rink at Valentine Park was not in keeping with
the City's mission statement. At that time, the City Council was apprised of that staff decision,
arid determined not to overturn the decision. e
Operations
The City Council may want to consider whether it wants to weigh in on this decision or not,
based on the fact that it is an operational issue. The number, location, how we staff and the
hours that we staff, the winter skating rinks are all considerations that staff has taken upon itself
to determine. By stepping over that line, the City Council may be setting a precedent. I'm not
sure it's the intent of the City Council to enter into arI operational issue unless it's prepared and
does desire to weigh in on many more operational issues. One operational nightmare that the
City Council might not want to be involved in is how many streets get plowed, or conversely,
which streets do not get plowed, or how often they get plowed, or to what extent they get
plowed, or who's streets are plowed first.
I think the City Council is better off not wading into an operational issue such as this, and giving
the staff a guiding policy, which it has established through its mission statement, and backing
and supporting the staffs decisions to either reduce or increase programs, services and
opportunities once the need is proven.
Future Plannine:
The last item is the fact that the City has been operating, particularly in the area of Parks and
Recreation, without a long-term management plan. One of the criticisms brought up by the
Valentine Park neighborhood is the City location of a new warminghouse at Valentine Park. If
the City didn't intend to operate a skating rink, why did they locate a warminghouse at this park? .
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Memorandum, Outdoor Skating Rink Establishment and Operation Policy
Page Three
October 3, 2000
One of the things that might not be understood about this particular facility is that it does not
serve as a warminghouse, but is mostly a storage facility. One of the primary reasons for its
location is to enable the Parks and Recreation employees to disperse and obtain necessary
equipment and tools without having to make multiple trips back and forth from the main
maintenance facility.
That aside, the City did locate a facility within a park without knowing the long-term future for
that park. The future of that park, and the services and programs offered, are going to depend to
a certain extent on the demographics, but also on trends in parks and recreation services, arid the
needs and desires of the community as a whole. The Park Comprehensive Plan will review the
needs of the community, and how they are best served, from a park and recreation delivery
standpoint. Is the City best served by a multiple number of facilities in close proximity to each
other with overlapping functions, or are we better served by having a limited number of facilities
located in certain parks, thus avoiding overlap and offering a functional system connected by a
series of trails and/or sidewalks. This is an answer that needs to be determined by the Park
Comprehensive Plan. By making a decision in advance of that, you have possibly predetermined
some of the needs and locations offacilities, equipment arid services.
You also will receive a recommendation at the October 10th Council meeting to authorize
Requests for Qualifications (RFQ) for a Stormwater Management Plan. A Stormwater
Management Plan will tell us the best location for stormwater ponds, or drainage ways to help
the City better manage stormwater runoff. One item that was identified in the City's recent
drainage report, and that had been discussed is the possibility that, because this is a low-lying
area already, it may serve functionally as a stormwater retention area. I don't have any way of
knowing whether it's a better choice to have a park and recreation facility, including a
warminghouse, baseball field and playground equipment, or a stormwater retention plarI at this
location unless I have both documents in hand for comparison.
Again, if you make a commitment in advance of this document, you may have unwittingly
committed yourself not to do the other at this location.
Staff Recommendation
At this time, staff recommends that the City Council accept the recommendation of staff to not
establish an outdoor skating rink or to operate the warminghouse at Valentine Park, ant to
eliminate the pleasure rink at Cummings Park for the 2000/01 season.
A second recommendation is to not allow private rentals during general skating hours, with the
exception of the previously established policy with local hockey associations.
cc:
Tom Moore, Public Works Director
Michelle Olson, Recreation Program Supervisor
Terry Post, City Accountant
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Valentine Park Ice Rink
Process - How did we get to where we are now?
A. Resident Comments
B. We asked council member Rem to ask around the neighborhood for a
response.
C. We then used attendance stats from past few years in combination with
maintenance issues and comprehensive study issues to bring to Parks,
Trails and Recreation Committee for a decision.
D. The Parks, Trails and Recreation Committee made a recommendation to
City Council to not have a rink at Valentine Park.
E. The Council was made aware of the committees recommendation and
approved the decision.
II.
Attendance
A. 1997/1998 - 363 skaters (Lowest attendance of any of the other 4 rinks =
1,224)
1998/1999 - 236 skaters (Lowest attendance of any of the other 4 rinks =
980),
Average skaters per day:
1997/1998 - 49 days open - Average of7 skaters per day/night.
1998/1999 - 45 days open - Average of5 skaters per day/night.
III.
Maintenance Issues
A. Location of the warming house (continues to flood)
B. Slope of the ground (How lone ooes i\ take +0 0€-\ Ice) !-IDw fors does i+- last::)
C. Comprehensive plan has identified this location for a future holding pond.
D. Cost to maintain rink and manpower
IV. Inadequate Lighting -
A. The rink was open different hours than the other rinks. Valentine Park
was only open till 7:30 p.m. versus 8:30 p.m. for the other rinks because of
only having one small light. We also questioned the safety at night with
very little lighting.
B. The argument has been brought up that a hockey rink would help with
attendance. While this may be true, the hockey rink would have to have
rink lights added. The neighborhood would have to agree to that and also
it would have to be decided, does the neighborhood NEED a baseball field
or a hockey rink. Ice rinks inevitably kill grass!!!
Staffing & Budget Concerns
A. That rink historically has been difficult to stafffor several reasons.
1. Low attendance - Rink attendants like to work where there are
skaters.
2. Fewer hours - The rink has to close early due to inadequate
lighting.
3. Rink Condition- Rink is in bad condition the majority of the
Winter.
VI. Budget
A. On average, each rink costs approximately $7,000 to maintain each winter.
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VI. Comprehensive Plan
A. Staff were directed by council to hold off on any improvements until the
comprehensive plan comes in with its findings.
B. The comprehension plan will identifY improvements needed, priorities,
community needs, and will establish funding.
VII. Staff Recommendations
A. Staff is recommending that Valentine Park ice rink remain closed until the
final report for the comprehension plan is complete and at that time, we
will focus on the findings ofthe report and work from there.
B. Staff is recommending (based on last year's final rink #'s) that Cummings
pleasure rink be eliminated. It is very hard to maintain and is dangerously
located down a slope from the hockey rink.
C. Staff is also looking for direction on the issue of ice rental during public
time. Staff has researched Shoreview, Vadnais Heights, and Roseville to
find out if they allow rentals during public use times. None of those cities
allow that. Staff is recommending that with the exception of two hours
per week for local hockey association use, no rentals be allowed during
public use time.
D. Staff is also asking for direction on the rental fee. Last year, the policy
was that all rentals after hours MUST have a rink attendant on duty and
the rental fee is $25 per hour to cover staffing arid lighting. Staff
recommends that we keep this the same as last year.
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DRAFT
AGENDA
PARKS, TRAILS & RECREATION COMMITTEE
Tuesday, September 26,2000,7:00 P.M.
ARDEN HILLS CITY HALL
4364 W. ROUND LAKE ROAD
CALL TO ORDER
Chairperson, Jim Johnson, called the September 26, 2000 meeting of the Parks and Recreation
Committee to order at 7:03 p.m.
MEMBERS PRESENT
Jim Johnson
Don Messerly
Louis Speggen
Don Tix
Jim Crassweller
Rich Straurnann
Steve Zilmer
Committee member Patrick Krenn arrived at 8: 15 p.m.
MEMBERS ABSENT
None
OTHERS PRESENT
David Grant, Council Liaison
Tom Moore, Parks and Recreation
Director
Michelle Olson, Recreation Program
Supervisor
Dave Winkel, Parks Maintenance
Foreman
Sheila Stowell, Recording Secretary
Joan Lenzmeier, Recording
Secretary in Training
APPROVAL OF AGENDA
The agenda was amended to delete Item No.9, "Review of the three park comprehensive plan
presenters. Recommendation to City Council," as formal Request for Proposals (RFP's) needed
to prepared and received prior to a committee recommendation to the City CounciL
APPROVAL OF MINUTES
Minutes of the August 22, 299 Parks, Trails and Recreation Committee were approved by
consensus as presented, with a minor time correction from 6:00 p.m. to 7:00 p.m. of the next
meeting at that time, scheduled for 7:00 p.m.
COUNCIL LIAISON REPORT
Council Liaison Grant provided a report of recent Council events, including logo design; and an
update on City Hall construction.
DRAFT
ARDEN HILLS PARKS, TRAILS & RECREATION COMMITTEE
SEPTEMBER 26, 2000
2
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REOUEST FOR OUALIFICA TIONS, PRESENTATION FOR PROPOSED
COMPREHENSIVE PARK PLAN
At 7:00 p.m., Mr. Greg Ingraham ofIngraham and Associates presented his firm's projected
Master Plan for a Comprehensive Park Plan for the City of Arden Hills. Mr. Ingraham listed as
his credentials service as the former Director of Parks and Recreation for the City of
Bloomington, MN; development of the City of New Brighton's Comprehensive Park Plan; and
the recent Needs Assessment for the Mounds View School District.
Mr. Ingraham reviewed their firm's proposed Master Plan if their firm were chosen to provide
the Comprehensive Park Plan; and provided several potential activities that would be pursued.
The Committee posed questions to Mr. Ingraham, which he responded to accordingly.
PARKS AND RECREATION DIRECTOR REPORT
Mr. Moore provided an update on current activities including draining of irrigation systems; re-
keying of the warming houses; Ramsey County proposed signage for several crosswalks between
trails; and a recently-completed tree inventory and proposed future maintenance of trees within
the City's numerous parks.
RECREATION PROGRAM SUPERVISOR REPORT
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Ms. Olson provided a staff memo entitled, "Summer Program Report Summary," and verbally
reviewed highlights of the summer programs.
Mr. Crassweller inquired about the possibility of providing more personal solicitation, rather
tharJ just distribution of flyers and brochures to students. Ms. Olson expressed concern with
willingness of school officials and teachers to available time and classroom interruptions;
however, staff indicated they would research the possibilities.
Councilmember Grant requested, and staff responded to, potential for expansion of the City's
soccer program for older children.
Ms. Olson requested suggestions for volunteer manpower assistance with the upcoming Pumpkin
Hunt scheduled for October 2ih.
Ms. Olson indicated continuing problems encouraging timely registrations for upcoming after
school programs for Skyhawks.
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ARDEN HILLS PARKS, TRAILS & RECREATION COMMITTEE
SEPTEMBER 26, 2000
DRAFT
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REOUEST FOR OUALIFICATIONS. PRESENTATION FOR PROPOSED
COMPREHENSIVE PARK PLAN
At 7:45 p.m., Bob Coster, Augie Wong, Katherine Ryan, and Barry Gore from BRW provided
their credentials and presented an overview oftheir firm's approach for a Comprehensive Park
Plan.
Committee members posed questions regarding aspects of the presentation, and Mr. Coster
responded accordingly.
Council Liaison Grant expressed concerns regarding several recent design options presented by
BRW (i.e., a proposed warminghouse at Ingerson Park, and suggested extension of a section of
trail), and the unrealistic cost estimates of those two projects. Mr. Grant stated that any proposed
improvements related to a Comprehensive Park Plan needed to be realistic and feasible.
REVIEW OF WINTER ICE RINK PROGRAM
Director Moore introduced the next agenda item, entitled "Review of the Winter Ice Rink
Program," with staff providing a written and verbal recap of the 1999/2000 season.
Committee member Crassweller responded that he would prefer that the committee review the
Valentine Park ice rink issue as a separate item at this time.
At that point, Mr. Moore reviewed the numerous e-mails, petition, and correspondence received
by staff as related to the Valentine Park ice rink, and provided for committee members in the
packet. Mr. Moore introduced the Valentine Hills neighborhood representative, Fran Holmes.
Ms. Holmes provided an overview of neighborhood concerns regarding re-estab1ishment of the
ice rink at Valentine Park. Ms. Holmes expressed concern regarding the decision to close the ice
rink, and questioned the City's rationale regarding costs, the aesthetics of continuing the
"neighborhood" rink; and warminghouse staffing issues.
Mr. Moore responded to Ms. Holmes, from a staff perspective, reviewed programming issues for
Valentine Park ice rink and provided additional information regarding the process; usage;
maintenance; staffing and budget concerns; Comprehensive Park Plan development; and then
deferred to Ms. Olson to continue addressing staff concerns.
Ms. Olson discussed various programming issues, providing a historical perspective for the staff
and Council's decision to no longer have an ice rink at Valentine Park. Ms. Olson deferred to
Dave Winkel, the City's Parks Maintenance Foreman, to provide his expertise regarding various
maintenance issues.
Mr. Winkel addressed the various maintenance issues, using a visual display of the park and
warminghouse. Those issues included the location of the ice rink on the softball infield and
ARDEN HILLS PARKS, TRAILS & RECREATION COMMITTEE
SEPTEMBER 26, 2000
DRAFT
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related ag lime performance issues; formal availability of gravel parking lot vs. current asphalt
for the skating rink; soil structure of the park (peat) and seasonal heaving; difficulty in berming
the skating area due to the substantial sloping of the park; continued flooding of the
warminghouse relative to the lake level at Valentine Lake; makeup of a berm for the ice rink;
relocation of the skating rink and lack of parking alternatives. Other items addressed were the
sewer manhole location in the middle of the parking lot; potential culvert plugging problems;
access road for tanker truck; past lack of usage with no warrninghouse; and location oflights.
Committee members continued discussion, including potential relocation of the warrninghouse;
location of the ballfield; safety issues; parking area blacktopping; ice rink no longer being
feasible; potential removal of blacktop, since it's alligator-cracking at this time; arid potential
need for additional lighting.
Committee member Crassweller posed questions to staff, including if there were arIY way to
downsize the rink to have a sheet of ice that residents could use; if there were enough snow,
could a small rink be sufficiently bermed; light timer possibility; potential cost of other material
for berming; and black dirt vs. ag-lime base.
Ms. Holmes responded to committee members that the neighborhood was not concerned with the
rink being smaller.
Council Liaison Grant expressed concerns regarding potential closing of the pleasure rink at
Cummings Park, and the need to keep an adequate number of pleasure rinks in the community.
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Mr. Moore addressed several additional issues from a budget standpoint, stating the cost of
$7,000 to maintain each ice rink location at $3,500 per rink (i.e., equipment, warming house
staff, maintenance, etc.). Mr. Moore also addressed the recently-completed comprehensive
drainage survey and future use of Valentine Park as a proposed stormwater treatment pond; and
status quo of park projects, future capital improvement purchases until the overall park
comprehensive plan has been completed.
Staff recommends that Valentine Park ice rink remain closed until the final report for the
Comprehensive Park plan is complete, and at that time, focus on the findings of the report arid
work from there.
MOTION: Crassweller moved and Messerly seconded a motion directing staff to provide a
committee recommendation to the City Council that staffbe authorized to
construct a small, limited-use ice rink at Valentine Park this upcoming season;
that the ag lime be pealed back to allow for berming a rink, using Mr. Winkel's
discretion for construction of the rink; and that a timer or photo cell system be
installed for Valentine Park lighting so that the warminghouse could remain
closed, with no ice rink attendarIt. The motion carried unanimously.
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ARDEN HILLS PARKS, TRAILS & RECREATION COMMITTEE
SEPTEMBER 26, 2000
,_ 07, r?" T
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Discussion ensued regarding tracking actual usage of the ice rink. Mr. Winkel responded that
the maintenance crews would be able to determine use from ice shavings during their daily
sweeping of the rink; and Ms. Holmes responded that she would be willing to survey the
neighborhood as well.
Staff recommends that, based on last season's final rink numbers, Cummings Park pleasure rink
be eliminated, due to it being hard to maintain, and safety issues regarding the darIgerous
location down slope from the hockey rink.
MOTION: Crassweller moved and Messerly seconded a motion to recommend to the City
Council that the pleasure rink at Cummings Park be eliminated, due to safety
concerns. The motion carried unanimously.
Committee member Speggen expressed concern that the rinks be monitored to prevent hockey
players from overriding pleasure skaters during public skating times and due to the elimination
of the pleasure rinks.
Staff also sought direction on the issue of ice rink rental during public skating time.
Staff provided current program policy during public open skating was that one (1) hour
maximum could be reserved during public skating at no charge. Staff provided additional
comments regarding concerns of residents and rink attendants; additional practice time for
hockey teams and research with other area cities. Staff reported on their research with the cities
of Rose vi lie, ShoreviewarId Vadnais Heights regarding rentals during public use times. Staff
reported that none of those three cities allow rentals during public use times. City staff
recommends that, with the exception of two (2) hours per week for local hockey association use,
no rentals be allowed during public u~
MOTION: Krenn moved and Zi1~ded a motion to recommend to the City Council
that staffbe directed,;6 no rentals be allowed during public use time, with the
exception of two (2) hours per week for local hockey association use, and that
adequate signage be provided stating City policy at the appropriate rinks. The
motion carried unanimously.
Staff also sought direction on the rental fee of$25.00 per hour for ice rinks. Last season's policy
was that all rentals (after hours) required a rink attendarIt on duty at a rental fee of$25.00 per
hour to cover staffing and lighting. Staff recommended that this policy remain status quo.
MOTION: Crassweller moved recommendation to the City Council that the ice rink rental
fee be increased to $35.00/hour. After further discussion, Mr. Crassweller
withdrew the motion.
ARDEN HILLS PARKS, TRAILS & RECREATION COMMITTEE D'\;( j~IfT
SEPTEMBER 26, 2000 2
.
Staff noted that the Bethel College Athletic Department has a separate rental fee, and their
program is handled differently, with Bethel providing their own rink attendant. It was staffs
recommendation, and committee consensus, that this usage remain status quo.
Staff and committee members discussed continuing issues with residents and the use by Bethel
of off rink (broomball) during public times. Ms. Olson stated that she would be addressing these
issues at Manager's meetings for Bethel in the near future. She indicated that they would be
advised that they needed to adhere to the rules of the City for rink usage, and the City's posted
schedules. Committee members requested copies of the schedules to assist in monitoring of ice
usage. Resident concerns included lights being on after normal hours.
MOTION: Crassweller moved and Johnson seconded a motion to recommend to the City
Council that the ice rink rental fee, as recommended by staff, remain at its current
rate of$25.00 per hour. The motion carried unanimously.
PARK TOUR THREE
Chairperson Johnson discussed the logistics of the planned final park tour, number three. It was
the consensus of the committee that staff would provide each member with an informational
packet, with a brief description of the park's current and potential usage, and that committee
members would individually tour the remaining four parks, Crepeau, Freeway, Floral, and Royal A
Hills. Staff should inform committee members of the anticipated return of the park surveys, so ,.,
staff could summarize comments prior to the next meeting. Committee members also requested
maps of the parks, parking and access points.
In a related note, Mr. Moore advised committee members that he and Mr. Winkel were
coordinating with a Boy Scout troop for wood chips to be placed on trails in Crepeau Park.
NEXT MEETING
The next meeting of the Parks, Trails and Recreation Committee is scheduled for Tuesday,
October 24, 2000 at 7:00 p.m.
ADJOURNMENT
MOTION:
Crassweller moved and Johnson seconded a motion to adjourn the meeting at 9:30
p.m. The motion carried unanimously.
Respectfully Submitted
Sheila Stowell
Recording Secretary
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
September 26, 2000
TO:
Parks, Trails and Recreation Committee
FROM:
Joe Lynch, City Administrator
SUBJECT:
Ice Skating Rink Establishment and Operation
I understand that the neighborhood group from the Valentine Hills area will be in attendance at
the Parks, Trails and Recreation Committee meeting tonight, September 26th to discuss their
petition and desire to re-establish the ice skating rink at Valentine Hills Park. I would like to
take this opportunity to remind you of some point to consider while listening to what surely will
be strong, emotional arguments for re-establishing this recreational opportunity at this park.
The first thing to remember is not to be persuaded by strong, emotional argument. Obviously,
these people feel very strongly about what they perceive to be bad judgment on the part of the
City in taking away the ice skating rink at this park in 1999. I'm glad that they are so passionate
about an important issue like this, but that enthusiasm and emotion should be tempered with fact.
I understand that Mr. Moore, Ms. Olson and Mr. Winkel will be in attendance and will be
presenting you with factual information about the costs, the time schedule and labor commitment
to establish, operate and maintain the ice skating rink, as well as a warming house for all of our
parks, and specifically at Valentine Hills. Please listen to their information carefully and weigh
that to a greater percentage than the emotional argument that will be brought forward by the
neighborhood.
A second issue to consider is the fact that we will shortly be undergoing a comprehensive look at
our parks and trail systems to evaluate how we have done in terms of location of parks, their
connectivity to each other, the equipment provided, and what trends or recreational and
programming needs are out there in the future to consider. The City has made some decisions in
the past without the availability of such a document, and quite literally, was making decisions in
the dark. Without a comprehensive plan for the future, decisions about equipment, amenities,
capital improvements and even numbers and locations of parks shouldn't be dealt with until such
time that more information is known about the future planning for the parks and trails in Arden
Hills.
A third issue to keep in mind is cost, convenience and participation. My understanding from Mr.
Moore is that Valentine Hills Park has demonstrated that the skating rink at the park is the most
difficult to establish in terms of manpower needed, and is the skating rink that also loses the
ability to function soonest. Taken on a per day rate, this may turn out to be our highest cost
skating rink.
Memorandum, Parks, Trails and Recreation Committee - Ice Rinks
Page Two
September 26, 2000
.
It is my further understanding that Valentine Hills, at least in 1998, had the lowest participation
in terms of numbers of skaters on a total accumulation basis. Part of this reason is due to the
reason I mentioned previously, that the rink itself cannot be established until late, and is the first
one lost for the season. This probably accounts for some of the low participation, but it also has
to be due to the fact that the location and the quality of the product provided are not ideal and, in
some part, due to the demographics of the area.
I'm sure that you will hear arguments brought forward that there are more kids and more people
that desire to use the park this year. While that may be true, I don't think that overall the
demographics are changing demographically enough to increase the participation on a routine
basis.
Another argument you may hear tonight is about the lack of convenience. This goes back to my
previous point that the comprehensive plan enables the City to look at the types, location and
relationship of the parks to each other in our system. We cannot be all things to all people in
the City of Arden Hills. It is simply cost-prohibitive. Therefore, decisions do have to be
made about providing the best service we can, for the lowest cost possible, for the greatest
number of people. Sometimes, this means not being able to provide a service or program in the
immediate neighborhood. This is an inconvenience to the people in the neighborhood, but we do A
have spectacular opportunities throughout the City in parks that are readily accessible by vehicle, ,.
bicycle, or on foot.
During the course of the conversation, you will probably also be presented with an argument that
the neighborhood doesn't care about the warming house being open, and in fact might prefer that
it not be and that the City should provide the skating rink for their personal ability to use it. A
neighborhood Christmas party may be referenced, as well as potential individual holiday parties,
and their enjoyment of ice skating during those times. Again, convenience is a factor here, and
the City of Arden Hills does provide opportunities that are not difficult to access.
The final point I want to leave you with is the fact that the City of Arden Hills tries to do what is
best for the entire community. In looking at that, we certainly take into consideration the impact
and input from neighborhoods. While we want to consider providing a service or program at a
reasonable cost for a neighborhood, it is not the sole purpose of Arden Hills Parks and
Recreation. One neighborhood should not drive a particular service or program.
cc: City Council
Tom Moore, Parks and Recreation Director
.
-1 0 tv1
tit
Alertlll No Valentine Hills Ice Rink This Winterl?!
Tom Moore who is the Arden Hills Director of Parks and Recreation has made a preliminary
decision that there will be no Valentine Park Skating Rink again this year. This is a
preliminary decision, but unless we contact Tom ASAP to object, this will be his final
decision.
Who you should contact:
Tom Moore 651-633-5676 or e-mail atcityhall@cLarden-hills.mn.us
It is important to contact Tom directly. He has stated that no one called him about
the rink last year which shows a lack of interest.
Tom has two reasons for not continuing the many year tradition (except for lost year) of
having a skating rink at Valentine Pork:
1. Tom's first reason is that in prior years there was not enough usage of the rink to
justify the expense.
e
Our neighborhood response to this statement has been: (a) the demographics of the
neighborhood has chonged and there are many more families with young children moving in
recently; and (b) if it is too expensive to keep the warming house open, perhaps the warming
house should only be open on the weekends.
2. Tom's second reason is that the rink in Valentine Park is difficult to maintain due to the
slope of the landscape.
Our neighborhood response to this statement has been: this maintenance issue was not a
problem in the past and we have had a skating rink at Valentine Park for many years. As you
may recall. several years ago the City built a new warming house for Valentine Park, so if
the rink had been problemotic, it is unclear why the warminng house had been built.
Your can.also contact the following individuals:
Lois Rem 651-636-0159
Bev Aplikowsi (Bev used to live in our neighborhood and she supports the Valentine skating
rink as an important asset to our neighborhood.) - Check with CitY for number.
Park and Recreation Committee members - Check with City for numbers.
You can also feel free to e-mail (fholmes@dttus.com) or call Fran Holmes (651-631-1866) to
discuss further. Tom Moore has indicated that he is willing to meet with residents of our
neighborhood to discuss. Let Fran know if you are interested in a meeting with Tom.
e
Page 1 of 1
Thomas J. Moore
From: ''Thomas J. Moore" <KNINE123@prodigy.net>
To: <rem@visi.com>
Sent: Friday, August 18, 20008:53 PM
Subject:. Re: .100 rink landsc:ape
Thanks for the info.
Thomas J, Moore
-- Original Message ---
Fr,om: "Lois ~em"<rem)()(001@maroon.tc.umn.edu>
To: "Michelle Olson" <olev24@freewwweb.com>; "Tom Moore"
<KNINE123@orodiQv.net>.
Sent: Friday, August 18,20007:22 PM
SUbject: Ice rink landscape
e
> So... when I got home tonight, I talked to Bill Dillon, He still thinks
>jt made sense to close the rink last year. BUT_ he did say that, a few
> years back. the layout of the rink was moved/reconfigured and it became
> a lot smaller- and that it got much less use because oUhat
>
> That's all I know for now.
>
>-
> Lois Rem
> U of MN Student Legal Service
> 612/624-1814
> rem@visLcom
>
>
e
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8/20100
~
Arcten Hills General Account
tit From:
Sent:
To:
Subject:
Holmes, Fran (US - Minneapolis) [fholmes@dttus.com]
Monday, August 21, 2000 2:52 PM
Arden Hills (E-mail)
To: Tom Moore FW: ALERT- No Ice Rink at Valentine Park This Winter?!?
-----Original Message----
From: cynthia garretson [ <mailto'c1ilacgarretson@hotmail com>]
Sent: Monday, August 21,20009:51 AM
To: Fholmes; remxx001@maroon.tc.umn.edu: craig@netbriefings.com;
fran@wavefront.com; schrankler@wavefront.com; jeff0007@tc.umn.edu;
jefferys@cdf-mn.org; MARK.CHAPIN@co.hennepin.mn.us; ehaxx001@tc.umn.edu;
roger@wavefront.com; turgeon@freenet.msp.mn.us; rem@visi.com;
margaret.thor@worldnet.att.net; deejbed@juno.com; hames@visi.com;
Gsborg@aol.com; pfaffesteere@msn.com; sschroeder@smithmicrotech.com;
Shrimmp@aol.com; dmessinmn@aol.com; clilacgarretson@hotmail.com;
hebruns@minn.net; LakesideMH@aol.com; Brave2611@aol.com;
dtavernier@isd.net; kristine.wilson@unisys.com; Scott_Langlie@UDLP.com;
emullin@earthlink.net; joani.werner@ssa.gov; margaret.thor@att.net
Subject: Re: ALERT- No Ice Rink at Valentine Park This Winter?!?
e Hi everyone, I've been out of town and I've just learned of all this
correspondence activity this morning. I've just sent off a nice long email
to Mr. Moore and emphasized the fact that I, my family, and several other
new families within the last year, live on the park. The park was a major
factor in our purchase of 3966 Glenview Ave., back in '92. I conveyed that
we have a very active, involved neighborhood and that the park and its'
activities have gotten many of us together. I also mentioned that we have
been communicating to each other and will continue to spread the word. I
will talk to anyone I run into about this. Cindy Garretson
e
1
Arden Hills General Account
From:
Sent:
To:
Subject:
cynthia garretson [clilacgarretson@hotmail.com]
Monday, August 21, 2000 9:31 AM
cityhall@ci.arden-hills.mn.us
I want the skating rink back!!I!1
e
Dear Mr. Moore, I, my husband, and our two pre-teen aged daughters live on
Valentine park. This park and the related activities that occur there,
winter and summer, was a major factor in our deciding to purchase our house
(in Aug.'92) at 3966 Glenview Ave. We have used the rink every year that it
was in operation and were disappointed when it wasn't open last year. I'm
not really the speak up type, but since others are coming forward, I'm
saying something now. There are about a 1/2 dozen families with kids on my
block-three new ones since last year-all with kids younger than mine. There
are at ieast two kids in each of those families! If you want to get a
neighborhood pissed at you keep on the track you're on. If the rink is open
we will use it. We used to have a family party there and would like to do
it more. Arden Hills has many fine programs for kids and we use which ones
we can, They are reasonably priced, not on too grand a scale-not overly
competetive. One thing we love about Arden Hills is that it is not this
huge bursting at the seams suburb. Our particular neighborhood is a great
one because there is a lot of involvement in doing neighborhood activities
and the park is a unifying factor. We have met many friends at the park.
So, please consider all you have heard from all of us. We talk! We're
talking to you-I've been talking to Lois Rem who lives only a few doors from
me-and I.m going to talk to my childrens' friends parents, too.
Respectfully, Cindy Garretson 6334402.
Get Your Private, Free E-mail from MSN Hotmail at http://www.hotmail.com
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1
Arden Hills General Account
eFrom:
Sent:
To:
Subject:
cynthia garretson [clilacgarretson@hotmail.com]
Tuesday, August 22,20006:03 PM
cityhall@ci.arden-hills.mn.us
skating rink
Mr, Moore, I sent an email to you on Monday that properly conveyed my
feelings about this skating rink issue; however, I must apologize for any
impoliteness in the tone of any part of my message. There are strong
feelings about this and emotions flare up. especially when many people feel
the same way, Respectfully, Cindy Garretson 3966 Glenview Ave 633-4402.
Get Your Private, Free E-mail from MSN Hotmail at http://www.hotmail.com
e
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Arden Hills General Account
From:
Sent:
To:
Subject:
Kim Dietrick [kdietrick@mediaone.net]
Monday, Augusl 21, 20008:55 AM
cityhall@ci.arden-hills.mn.us
Valentine Hills Ice Rink
.
Date: August 21, 2000
To: Tom Moore
Subject: Valentine Hills Ice Rink
Mr. Moore,
It has come to my attention that you are considering not having a skating rink at Vaientine Park again this year. Here are
my thoughts on the subject.
1. You are correct. 1 did not contact you last year when a skating rink was not created at Valentine Park. My assumption
was that the Arden Hills Park & Recreation department did not have their act together in getting the rink in place, due
in large part to the warm winter weather. 1 assumed that this was a one time event that the department would make
sure did not happen again.
2. And yes, the skating rink has not been the best since Valentine Park was "updated" a number of years ago. When my
oldest two (now teenagers) were younger, they spent every afternoon and weekend ice skating at Valentine. At that
time there were fewer elementary age children in the neighborhood than there are now. (I have a 9 year old child, so I
know the neighborhood kids.) The reason you are seeing fewer kids at the rink is that the rink is often in poor skating
condition. 1 would like to suggest that the Park and Rec department put more effort into maintaining a well groomed .
skating rink and you will attract more kids and families. If the layout of the rink since the "update" makes the ice rink
problematic, fix the problem. Please don't walk away from it at the expense of the kids, families and neighborhood.
3. I know your decision may come down to budget. Budget to fix the rink layout and budget to pay for the rink attendant.
Please know that there are a number of Arden Hills residents that will support money being used to keep Valentine
Park a healthy, usable park for everyone to enjoy.
I hope you will reconsider your preliminary decision to cancel the ice rink at Valentine Park. Many children and their
families are looking forward to skating in the neighborhood this winter and many winters to come.
Sincerely,
Kim Dietrick
1785 Venue Avenue
Arden Hills, MN
e
1
Arden Hills General Account
. From:
Sent:
To:
Subject:
Holmes, Fran (US - Minneapolis) [fholmes@dttus.com]
Monday, August 21,20002:54 PM
Arden Hills (E-mail)
To: Tom Moore FW: Ice Rink Calls
-----Original Message----
From: Marcie Jefferys [ <maillo'iefferys@cdf-mn org>]
Sent: Friday, August 18, 2000 10:36 AM
To: Brave2611@aol.com; clilacgarretson@hotmail.com;
craig@netbriefings.com; deejbed@juno.com; dmessinmn@aol.com;
dtavernier@isd.net; ehaxx001@tc.umn.edu; fran@wavefronl.com;
Gsborg@aol.com; hames@visi.com; hebruns@minn.net; Fran (US Holmes -
Minneapolis); jeff0007@tc.umn.edu; joani.werner@ssa.gov;
LakesideMH@aol.com; margaret.thor@att.net;
margaret.thor@worldnet.att.net; MARK.CHAPIN@co.hennepin.mn.us; Betty
Mullin; pfaffesteere@msn.com; rem@visi.com; remxx001@maroon.tc.umn.edu;
roger@wavefronl.com; schrankler@wavefront.com; Scott_Langlie@UDLP.com;
Shrimmp@aol.com; sschroeder@smithmicrotech.com;
turgeon@freenet.msp.mn.us; Kristine J Wilson; Kristine J Wilson
Subject: Ice Rink Calls
.
Ice Rink Calls
8/18/00
Hello All,
I just talked with Tom Moore re the rink issue. He said he has not heard
from anyone but Fran and me, so I think it would be very helpful if other
people called and let him know what they think. Otherwise, he will be able
to continue to say there is not much interest-which all of these emails
indicate isn't true! His number is 633-5676.
Thanks,
Marcie
e
1
Arden Hills General Account
From:
Sent:
To:
Subject:
Holmes, Fran (US - Minneapolis) [fholmes@dltus.com]
Monday, August 21, 2000 2:51 PM
Arden Hills (E-mail)
To: Tom Moore FW: More on the Ice Rink
.
-----Original Message-----
From: margaret.lhor@att.net [ <mailto'marQaretthor@alt net>]
Sent: Friday, August 18, 2000 9:13 PM
To: Holmes, Fran (US - Minneapolis)
Subject: Re: More on the Ice Rink
Fran
Spoke to Tom Moore today aboutlhe rink. Impressed upon
him the growing number of children and their ages. He
didn't seem completely closed to the idea. Count us in
on the meeting after Labor Day
Margaret
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Arden Hills General Account
AFrom:
_Sent:
To:
Subject:
Holmes, Fran (US - Minneapolis) [fholmes@dttus.com]
Monday, August 21, 2000 2:46 PM
Arden Hills (E-mail)
To: Tom Moore FW: ALERT- No Ice Rink at Valentine Park This Winter?!?
-----Original Message----
From: deejbed@juno.com [ <mailto'deeibedIij)Juno com>]
Sent: Thursday, August 17, 2000 6:55 PM
To: Fholmes
Cc: remxx001@maroon.tc.umn.edu; craig@netbriefings.com;
fran@wavefront.com; schrankler@wavefront.com; jeff0007@tc.umn.edu;
jefferys@cdf-mn.org; MARK.CHAPIN@co.hennepin.mn.us; ehaxx001@tc.umn.edu;
roger@wavefront.com; turgeon@freenet.msp.mn.us; rem@visi.com;
margaret.thor@worldnet.att.net; deejbed@juno.com; hames@visi.com;
Gsborg@aol.com; pfaffesteere@msn.com; sschroeder@smithmicrotech.com;
Shrimmp@aol.com; dmessinmn@aol.com; clilacgarretson@hotmail.com;
hebruns@minn.net; LakesideMH@aol.com; Brave2611@aol.com;
dtavernier@isd.net; kristine.wilson@unisys.com; Scott_Langlle@UDLP.com;
emullin@earthlink.net; joani.werner@ssa.gov; margaret.thor@att.net
Subject: Re: ALERT- No Ice Rink at Valentine Park This Winter?!?
.
In two winters the number of children on Glenview Ct. has Increased from
4 to 16 -- all under the age of 11. Also, I'm one of two grandmothers on
Glenview Ct. who sit for grandchildren on a regular basis. I was
disappointed that we didn't have a rink last year and I support any
effort to reinstate the skating rink. Yes, I would be interested in
attending a neighborhood meeting with Tom Moore.
Dee Bedford
.
1
Arden Hills General Account
From:
Sent:
To:
Subject:
Holmes, Fran (US - Minneapolis) [fholmes@dttus.com]
Monday, August 21, 2000 2:47 PM
Arden Hills (E-mail)
To: Tom Moore FW: ALERT- No Ice Rink at Valentine Park This Winter-?!?
e
-----Original Message----
From: Derrek Hames [ <maillo'hames@visi com>]
Sent: Friday, August 18, 2000 10:04 AM
To: Holmes, Fran (US - Minneapolis); 'remxx001@maroon.tc.umn.edu';
'craig@netbriefings.com'; 'fran@wavefront.com';
'schrankler@wavefront.com'; 1eff0007@tc.umn.edu';
'jefferys@cdf-mn.org'; 'MARK.CHAPIN@co.hennepin.mn.us';
'ehaxx001@tc.umn.edu'; 'roger@wavefront.com';
'turgeon@freenet.msp.mn.us'; 'rem@visi.com';
'margaret,thor@worldnet.att.net'; 'deejbed@juno.com'; 'Gsborg@aol.com';
'pfaffesteere@msn.com'; 'sschroeder@smithmicrotech.com';
'Shrimmp@aol.com'; 'dmessinmn@aol.com'; 'clilacgarretson@hotmail.com';
'hebruns@minn.net'; 'LakesideMH@aol.com'; 'Brave2611@aol.com';
'dtavernier@isd.net'; 'kristine_wilson@unisys.com';
'Scott_Langlie@UDLP.com'; 'Betty Mullin'; 'joani.werner@ssa.gov';
'margaret.thor@att.net'
Subject: Re: ALERT- No Ice Rink at Valentine Park This Winter?!?
e
Fran,
Derrek & I both support the Valentine Park ice rink this year and we would
love to atlend a meeting. Our kids were just born when we moved here eight
years ago, and so far have been too young to last very long outside on the
ice. Last year, when they were excited to pursue ice skating the rink was
gone!
Many, many children in this neighborhood are just now old enough to go
skating with their friends a the park.
I am certain that given the number of elementary and early middle school age
kids in this neighborhood, we will see the ice rink activity pick up
dramatically this year!
Best Regards,
Angela Hames
> From: "Holmes, Fran (US - Minneapolis)" <fholmes@dttus.com>
> Date: Thu, 17 Aug 2000 18:11 :57 -0400
> To: "'remxx001@maroon.tc.umn.edu'" <remxx001@maroon.tc.umn.edu>,
> "'craig@netbriefings.com'" <craig@netbriefings.com>, "'fran@wavefront.com'"
> <fran@wavefront.com>, "'schrankler@wavefront.com'" <schrankler@wavefront.com>,
e
1
Arden Hills General Account
_From:
WSent:
To:
Subject:
Alan Wilson [dubblecw@hotmail.com]
Monday, August 21,200012:28 PM
cityhall@ci.arden-hills.mn.us
Valentine Park
Mr. Tom Moore,
Hello, my name is Alan Wilson and I live on Lake Valentine Road, just up
the street from Valentine Park, I was disappointed last year that the
Valentine Park ice rink wasn't open or even flooded. I heard that this was
because not enough people showed an interest in it last year to make it
worthwhile. I know that me and my friends would go down to it quite often
if it were open this next year. It was pretty hard for us to skate when we
had to go way over to the park on the coumer of Snelling and E. I worked
at some ice rinks last year, but they were all relatively far away. .If this
rink were open, it would be a lot easier for me to get in more hours,
especially since I can just walk down there any time.
Also, my mother hosts a "skating" party every year in January. This is
were all of her friends from work and some relatives come over and we all
party. Later on, we go down to the rink and skate around for a whiie, To
do this, we have to rent the rink for the night. Last year we had some
trouble, because we had to drive over to the rink on Snelling and not as
many of the little kids came to skate, ltwould be a lot better if the
Valentine Park rink were open again. That is my oppinion on the matter, and
I hope we get enough people to agree with me that you change your mind about
keeping the Valentine Park rink closed again this year. I also thank you
A for your time I took in having you read this letter. Please consider
W opening Valentine.
Sincerely,
Alan Wilson
Get Your Private, Free E-mail from MSN Hotmail at http://www.hotmail.com
e
1
Arden Hills General Account
From:
Sent:
To:
Subject:
Holmes, Fran (US - Minneapolis) [fholmes@dttus.com]
Monday, August 21, 2000 2:48 PM
Arden Hills (E-mail)
To: Tom Moore FW: ALERT- No Ice Rink at Valentine Park This Winter?!?
e
~=...
=
=-
~
"cc:Mail Note Part"
RFCS22.TXT
----Original Message-----
From: joanLwerner@ssa.gov [<mailto'joani wernerrg>ssa c;IOV>]
Sent: Friday, August 18, 2000 7:06 AM
To: Fholmes
Subject: Re: ALERT- No Ice Rink at Valentine Park This Winter?!?
HI FRAN, I CAN'T BELIEVE THIS- I AM CALLING TOM THIS MORNING- LET ME
KNOW WHEN THE MEETING IS AND I WILL BE THERE- COURTNEY USES THE RINK A
LOT!! JOANI
e
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Arden Hills General Account
A From:
wSent:
To:
Subject:
deejbed@juno.com
Friday, August 18, 2000 12:28 PM
cityhall@ci.arden-hills.mn.us
Valentine Park Ice Skating Rink
Dear Tom Moore,
I understand there are no plans for an ice skating rink at Valentine Park
again this year. One of the reasons stated was insufficient use of the
rink in past years.
Since the fall of 1999 the number of children on Glenview Court alone has
increased from 4 to 16 - all under the age of 11. That does not include
the number of grandchildren who visit grandparents on Glenview Court on a
regular basis. I'm sure if you were to check a current census of the
neighborhood you would find that there has been an increase in younger
families into the Valentine Hills area in recent years. I feel
confident that because the demographics of the neighborhood has changed,
so will the attendance at a Valentine rink.
I support any effort to reinstate the skating rink for the 2000-2001
winter season.
Dee Bedford
1638 Glenview Cl.
651-B33-2860
e
YOU'RE PAYING TOO MUCH FOR THE INTERNET!
Juno now offers FREE Internet Access!
Try it today - there's no risk! For your FREE software, vis~:
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.
1
Arden Hills General Account
From:
Sent:
To:
Subject:
Wilson, Kristine J [KristineWilson@UNISYS.com]
Friday, August 18, 2000 1 :04 PM
'cityhall@ci.arden-hills.mn.us'
Alln: Tom Moore - Valentine Park ice rink
e
Tom,
Thanks for talking with me this morning about the Vaientine Park ice rink
and scout projects. Below is a copy of what I had already sent to Fran
Holmes on the rink topic. I'm forwarding it to you as well since it
provides a written summary of our discussion.
Regards,
Kris Wilson
Fran,
As you know my two children, Aian and Janelle, have enjoyed the ice rink
every year since they were 2 or 3 years old, Often they may not have been
counted in recent years. This is because they are older, 17 and 14, and
their schedules often do not permit them to skate until after the official
closing time. Aian especially has several friends in the neighborhood (Dan
Taverneir, Joe Turgeon) and others from outside the neighborhood (notably
Wilder Freed who used to live on Gramsie) who liked to get together for
impromptu games. Obviously the lack of the warming house doesn't stop them!
I know one of the other complaints of Park & Rec was that there weren't
enough oider kids willing to work the warming house. Last year was the
first year these boys were old enough. They were disappointed they couldn't
work close to home. Instead Alan and Wilder worked at Freeway park and
Cummmings.
Many of you know that our family also hosts an annual ice skating party for
my co-workers and their families. This is held on about the 3rd Saturday in
January. We arrange to get the key for the warming house and take
responsibility for the rink that night. Skating for the party is typically
from about 7pm to 9pm - after normal closing hours. Neighborhood children
are also welcome to skate if they show up. Last year my guests were very
disappointed to find the rink wasn't available. While we arranged to use
Freeway park instead, guests with young children didn't want to bundle them
up and make yet another trip away from the house. At Valentine they can
walk down - with one or both parents staying at the house to visit (our
children and other adults who want to skate provide supervision).
We cleariy support the maintenance of a rink at Valentine Park!
Kris and Craig Wiison
P.S. We don't buy the landscape argument. There was not such a problem
until the city moved the ball diamond and made related changes at the park
in the last few years.
e
e
1
,
Arden Hills General Account
. From:
Sent:
To:
Subject:
Holmes, Fran (US - Minneapolis) [fholmes@dttus.com]
Monday, August 21, 2000 2:51 PM
Arden Hills (E-mail)
To: Tom Moore FW: Valentine Park Skating Rink
-----Original Message----
From: john holienhorst [mailto:johnjanet@worldnet.att.net]
Sent: Sunday, August 20, 20002:16 PM
To: Fholmes
Cc: JOHN A HOLLEN HORST
Subject: Valentine Park Skating Rink
To whom it may concern
I was sorry to learn a "preliminary decision" has been made to abandon the skating rink at Valentine
Park.
Two reasons seem to have led to this decision: Under use in recent years and maintenance
difficulties due to the slope of the landscape.
. 1.Underusage. Mild winter weather t.he past two years and especially the last skating season didn't
provide enough cold to sustain good ice. My memory is that the rink opened about 15 years ago and
was so popular the city council authorized the building of the warming house.
2. Maintenance Difficulties. Virtually all recreation sites present maintenance difficulties of one sort or
another. These are costs Arden Hills residents have always been willing to pay to maintain the
livability of our community with its parks and trails.
We have lived within a few blocks of Valentine Park for almost 37 years and have seen how popular
it has been, not only in summer but also in the winter for the skaters. We are retired senior citizens
now and do not skate in the park. However, new families with young children are again moving into
the neighborhood. I believe we'll see an upswing in the use of the rink. It is a safe and accessible
winter destination for children and families within a few blocks of home. We want them to have it.
We sincerely hope there will be a re-thinking of this" preliminary decision" based on conversations
between Parks & Recreation Director Tom Moore and the residents.
Perhaps instead of closing the rink, the Parks & Recreation Department could enhance its value by
offering learn-to-skate lessons to young children and additional recreational skating programs to
other age groups. This might be a topic for discussion.
Janet Hollenhorst
e 1822 Venus Avenue
(651-633-1822)
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Arden Hills General Account
From:
Sent:
To:
Subject:
Shawn 0'0 (oshawn@uswest.net]
Thursday, August 24, 2000 6:38 AM
cityhall@ci.arden-hills.mn.us
Hello Mr. Moore
.
Dear Tom Moore:
I am writing to ask that the Valentine Lake Ice Skating Rink be kept
open this Winter.
I have three small children and we have lived in the neighborhood for
almost 2 years. I recently enrolled two of my children in the Arden
Hills Park program. I was not quick enough getting them enrolled so the
Valentine Park class was closed and they ended up going to one of the
other Arden Hills Parks. My chiidren enjoyed the parks program and I
plan on enrolling them next year again. This time I hope that there is
a Valentine Park Program. I live just a few blocks from the park and
would really like my kids to be able to use their neighborhood park.
This goes for skating or anything else.
I have three young skaters, 2,3 and 4 years old. I would really like
them to learn how to skate in their own back yard. I understand that
one of the reasons for not keeping the rink open is cost and staffing.
Well, I think that many neighbors wouldn't mind giving up a warming
shed, if there was at least a rink.
Please keep the rink open this Winter.
If I can be of any assistance please contact me. 651-639-1199
Shawn O'Oougherty
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Arden Hills General Account
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From:
Sent:
To:
Subject:
Kristin Miller [Kmiller@aveda.com]
Thursday, August 24, 2000 12:44 PM
'cityhall@ci.arden-hills.mn.us'
For Tom Moore re: Valentine Hills Ice Rink
Mr. Moore:
We are residents of the Valentine Hills neighborhood in Arden Hills. We are
writing to respectfully request that the Valentine Park Skating Rink be
opened this year.
Our neighborhood demographics have changed and there are many families with
young children who have recently moved into the neighborhood. We have two
children in our family who are active in hockey and figure skating. Our
family would use the rink on a frequent basis.
It is our understanding that you feel that it is too expensive to keep the.
warming house open. If it is prohibitively expensive to keep the warming
house open, perhaps it should be opened only on weekends.
We also understand that you feel the rink is difficult to maintain due to
the slope of the landscape. This has not been an issue in the past; in fact
the skating rink had been opened for many years.
Again, it is our request that the Valentine Park Skating Rink be opened this
year. If you would like to contact us, we can be reached by phone at
651-604-0856 or bye-mail attmilier188@msn.com. Thank you for your
attention to this matter.
Kristin and Tom Miller
1783 Gramsie Road
Arden Hills, MN
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Arden Hills General Account
From:
Sent:
To:
Subject:
LANA.MA TTHEWS@co.hennepin.mn.us
Thursday, August 24,20009:18 AM
cityhall@ci.arden-hills.mn.us
Valentine Hills Ice Rink
.
I am writing to let you know that I am in favor of having an ice rink at the
Valentine Hills Park. My family has just moved to the area and we were
thrilled to see that there was an ice rink facility nearby. It would be disapp
ointing not to have the rink facility this winter, Thanks for listening.
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CITY OF ARDEN HILLS
4364 WEST ROUND LAKE ROAD
ARDEN HILLS, MN 55112-5794
September 28, 2000
Lawrence 1. Danielski
Avanti Petroleum, Inc.
3030 Lexington Avenue South, Suite 700
Eagan, MN 55121
RE: Food N' Fuel, 3673 Lexington Avenue North
Arden Hills, MN
To Whom It May Concern:
NOTICE OF VIOLATION, ORDINANCE NO. 310
In accordance with City Ordinance No. 310, the Ramsey County Deputy Sheriff
performed a tobacco compliance check at the above-referenced address on December 19,
1999. The clerk, Wynetta Ruth Ray made a sale, to a minor. It is my understanding that
this case has now been adjudicated, and in accordance with City of Arden Hills Ordinance
No. 310, Section 13.5 - 11, "Compliance Checks and Inspections," the City of Arden
Hills is hereby notifying you of a hearing that will be held on October 10, 2000 for the
purpose of determining that a violation took place and the institution or ordering of an
administrative fine to be levied against your business for the sale oftobacco to a minor.
The City's administrative fine for the first offense within a 24-month period is
$200.00.
You may waive your right to this hearing, admit to the violation and pay the fee without
having to appear before the City Council on October 10, 2000. Otherwise, if we do not
hear from you and do not receive the administrative fine, the hearing will be held and the
fine ordered.
You are hereby notified that a violation has occurred, arid if another violation occurs
within a 24-month period, the second violation carried with it a $500.00 fme. If a third
violation should occur within a 24-month period, an administrative fine of $1,000.00 or
closure of your business for seven (7) operating days may be ordered. If there is a fourth
violation within a 24-month period, there would be an administrative fee of$1,500,00 and
a maximum of seven days of business closure.
PHONE: (651) 633-5676 · FAX (651) 633-7839
Lawrence J. Danielski, Avanti Petroleum, Inc.
Page Two
September 5, 2000
Please indicate your preference to appear before tbe City Council, or admit to the
violation and pay an administrative fee prior to September 18, 2000.
Enclosed is a copy of the ordinance that was passed by the Arden Hills City Council in
April of 1999 for your reference and information.
cc: Jerry Filla, City Attorney
Jennifer Chaput, City Planner
Terrance R. Post, City Accountant
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Planning Case #00-28
City of Arden Hills
Antenna Ordinance Amendment
3000
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6000 Feet
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CITY OF ARDEN HILLS
MEMORANDUM
DATE: September 19,2000
TO: Mayor and City Council
FROM: Jennifer Chaput, City PIannerLf'
SUBJECT: Case #00-28, City of Arden Hills
Zoning Ordinance Amendment (Antennas)
Relluest
The City of Arden Hills requests that Section VI (I) (Antennas) of the City's Zoning
Ordinance be amended to better handle requests for the location oftelecommunication
antennas and their ground-related structures on City water tower sites.
Back!!round
At their regular meeting on May 8, 2000, the City Council passed Resolution 00-20 to
direct staff to no longer accept applications for the location of telecommunication antenna
and ground structures on the water towers in Arden Hills until such time as a master plan
had been developed and accepted by the City. The Planning Commission discussed
revising the antenna section of the Zoning Ordinance during the June and July meetings
and held a public hearing on proposed amendments in August. The proposed language
changes are a result of Planning Commission discussions of other cities' ordinances and
policies regarding their water tower sites.
The City has two water towers: Red Fox Road (Exhibit A) and Fernwood Ave. N.
(Exhibit B). The Red Fox tower has at least three ground mounted structures plus one
City building and the Fernwood tower has one ground mounted structure at this time.
The following is a list of the applications by telecommunications companies for location
on the water towers to date:
Plannin!! Case Water Tower Companv
84-22 Fernwood Water Tower New Vector Communications
95-01 Red Fox Water Tower One Communications Inc.
00-02 Red Fox Water Tower USWest
00-05 Red Fox Water Tower Surint
00-16 Red Fox Water Tower APT
The Red Fox tower site, since already developed with a number of ground structures, is
best dealt with by having an overall landscaping plan to screen the structures and
construct one ground structure to house all future applicants. This could be completed by
directing staff to come up with an overall landscape plan and implement it. The City
would fund the landscaping plan for the site and maintain it. This could be accomplished
in the year 2000 since there has been an increase in revenue from additional antenna
leases that were not planned for in the year 2000.
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The Fernwood site would be best managed with a single structure to house all future
necessary ground units, since there is currently only one onsite. The City would have to
build the ground unit and then add language into the lease so that space is being leased on
both the tower and within the City's ground structure for any additional antennas. This
site has not been in high demand for antenna companies. The City's ground structure
should be constructed following the adoption of the amendments to the ordinance and
have an engineer determine what the capacity of a ground structure for the site should or
could be at that time.
Prol;losed Zoninl: Ordinance Amendment (Antennas)
The following is the section ofthe zoning code on antennas, as written currently. Any
proposed additions are made in CAPITAL LETTERS and proposed removals are
saicl(eH, as per discussions with the Planning Commission during the past two meetings.
Section VI (I): Antennas, Satellite Dish Antennas and Towers.
t.
Applicability. The regulations in this subsection shall apply to any antenna or tower. Dish
antennas under thirty inches (30") in diameter, six (6) square feet in area, or six (6) feet in height,
regardless of zoning district or type of mounting (roof, wall, ground or pole), are exempted from
these regulations.
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2. Special Use Permit Required. Antennas, satellite dish antennas and towers are allowed only as
special accessory uses. They are therefore allowed only on property containing a principal use to
which the antenna, dish antenna or tower is accessory. No antenna, dish antenna or tower shall
hereafter be erected, constructed or placed, or re-erected, reconstructed or replaced without a
special use pennit, except as exempted in paragraph (I) immediately above.
3. Height. The height of an antenna, dish antenna or tower shall be measured from the ground at the
base of the antenna or tower to the highest point of the antenna or tower. No antenna, dish
antenna or tower shall exceed the following height limitations:
a. A dish antenna shall not exceed fIfteen (IS) feet in height if ground or pole mounted and shall
not extend more than twelve (12) feet above the roof if it is roof mounted. Regardless of
these height limitations, the antenna shall be mounted as close to the ground or roof as
practical.
b. No antenna or tower shall exceed a height of seventy-five feet (75').
c. No antenna or tower shall exceed a height equal to the distance from the base of the tower to
the nearest overhead electrical power line (except individual service drops), less five (5) feet.
d. ON CITY WATER TOWERS, ANTENNAS PLACED ON THE TOP OF THE TOWER
SHALL NOT EXCEED THE HEIGHT OF THE TALLEST EXISTING ANTENNA
PLACED AT THAT LOCATION AT THE TIME THAT THIS ORDINANCE IS
AMENDED.
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4.
Location. Antennas and towers shall be located on sites or buildings in areas that are the least
obtrusive to nearby properties and public streets. Antennas or towers shall be located only on
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sites containing an allowable principal use. Antennas, dish antennas or towers shall not be
allowed:
a. Nearer the street than the principal building on the lot.
b. Nearer the side or rear lot lines than the minimum side or rear yard setbacks for accessory
uses as established in Section V, F of this ordinance.
c. Nearer to an adjoining property's buildable area than to the principal building on the site on
which the antenna or tower will be placed.
d. Nearer to any property line than the height of the antenna or tower.
5. Number of Antennas or Towers.
a. In all resideutial districts, no more than one (I) exempted antenna and no more than one (I)
antenna requiring a special use pennit shall be allowed on one (I) lot or parcel.
19. la all Blisffiesa ar iBEhistfial distriets, ae Riare di8:B aile (1) sn.emptsa lHHenaR, eae (1) tay;er
e~. Sf R. eM) feet (291) in height aHa t.~;8 (2) satellite Elisa 9fiteBfl&S shall Be peFfl:ti.ftea aa BRe
(I) let er paf.e!.
c. ON CITY WATER TOWERS, THE NUMBER OF ANTENNAS PERMITTED ON THE
STRUCTIJRE AND GROUND WILL BE DETERMINED BY THE REQUIREMENTS
OUTLINED IN SECTION V (F) OF THE ZONING ORDINANCE AND AS IS
STRUCTURALLY ALLOWABLE.
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Screening.
a. Screening shall be provided so as to prevent direct view of a dish antenna from any street or
from a public or private property within six hundred (600) feet of the dish, as follows:
i) Ground Mounted Dishes. Screening for ground mounted dishes shall consist of a
fence, wall, earth berm or landscaping, or a combination of these devices.
ii) Roof or Wall Mounted Dishes. Screening for roof- or wall-mounted dishes shall be
in accordance with VI, E, 4.
b. SCREENING CITY WATER TOWER SITES.
i) ANTENNAS ATTACHED TO THE WATER TOWER MUST BE PAINTED TO
MATCH THE COLOR OF THE WATER TOWER.
ii) GROUND MOUNTED STRUCTURES.
I) RED FOX TOWER. THE CITY WILL LANDSCAPE THE SITE TO
ADEQUATELY SCREEN THE EXISTING GROUND STRUCTIJRES AT
THE TIME OF THE AMENDMENT OF THIS ORDINANCE. ALL
FUTIJRE APPLICANTS WILL CONFORM TO THE CITY'S
LANDSCAPING PLAN OF THE LOT. THE CITY WILL CONSTRUCT A
GROUND STRUCTIJRE TO HOUSE ALL FUTURE APPLICANTS
REQUIRING GROUND MOUNTED STRUCTURES FOLLOWING
AMENDMENT OF THIS ORDINANCE. APPLICANTS WILL LEASE
SPACE ON THE TOWER AND WITHIN THE GROUND MOUNTED
STRUCTIJRE, AS SPECIFIED IN THE LEASE AGREEMENT. NO
ADDITIONAL GROUND STRUCTIJRES WILL BE PERMITTED ON
THIS SITE.
2) FERNWOOD TOWER. THE CITY WILL CONSTRUCT A GROUND
STRUCTURE TO HOUSE ALL FUTIJRE APPLICANTS REQUIRING
GROUND MOUNTED STRUCTIJRES FOLLOWING AMENDMENT OF
THIS ORDINANCE. APPLICANTS WILL LEASE SPACE ON THE
TOWER AND WITHIN THE GROUND MOUNTED STRUCTIJRE, AS
SPECIFIED IN THE LEASE AGREEMENT. NO ADDITIONAL GROUND
STRUCTURES WILL BE PERMITTED ON THIS SITE.
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7.
SPECIAL REQUIREMENTS FOR CITY WATER TOWER SITES. THE PLACEMENT OF
LICENSED COMMERCIAL WIRELESS TELECOMMUNICATION SERVICES INCLUDING
CELLULAR, PERSONAL COMMUNICATION SERVICES (PCS), SPECIALIZED
MOBILIZED RADIO (SMR), ENHANCED SPECIALIZED MOBILIZED RADIO (ESMR),
PAGING AND SIMILAR SERVICES ON WATER TOWER SITES WILL BE ALLOWED
ONLY WHEN THE CITY IS FULLY SATISFIED THAT THE FOLLOWING
REQUIREMENTS ARE MET:
A. THE APPLICANT'S ACCESS TO THE FACILITY WILL NOT INCREASE THE RISKS
OF CONTAMINATION TO THE CITY'S WATER SUPPLY;
B. THERE IS SUFFICIENT ROOM ON THE SlRUCTURE AND/OR ON THE GROUNDS
TO ACCOMMODATE THE APPLICANT'S FACILITY;
C. THE PRESENCE OF THE FACILITY WILL NOT INCREASE THE WATER TOWER OR
RESERVOIR MAINTENANCE COSTS TO THE CITY; AND
D. THE PRESENCE OF THE FACILITY WILL NOT BE HARMFUL TO THE HEALTH OF
WORKERS MAINTAINING THE WATER TOWER OR RESERVOIR.
8. Documentation Required. Installation and operation of an antenna, dish antenna or tower shall be
pennitted only after application has been made and approval has been granted as dermed in
Section VIII for a Special Use Pennit. The following documents shall be submitted with the
application:
a. Site Plan. The following information on the subject property shall be shown:
(1) A plot plan drawn to scale.
(2) Site and building dimensions.
(3) Location of buildings on the site and on adjoining sites within one hundred feet (100').
(4) Location of site improvements, including drives, parking lots or structures, landscape
areas and any other site features that will aid the City in evaluating the application.
(5) Location and height of proposed antenna, dish antenna or tower.
(6) Elevation drawing of proposed antenna, dish antenna or tower.
B. gel cem'J~ ~'VifK. Illuatl'MlsBS in fJIMl ami ele ..&tieR sf Bay 13F6136aea sereenffig as aefmea ifl
(~) &8 8~. e sfiaU Be JUS naea.
c. Site Elevation Drawings and/or Site Section Drawings. Drawings shall be provided that sbow
how the screening will effectively be accomplished as dermed in (6) above. Site lines should
be illustrated both in plan and section showing vertical and horizontal relationships to
neighboring properties.
d. ALL APPLICATIONS FOR THE CITY'S WATER TOWERS MUST INCLUDE A
SIGNED REPORT FROM A STATE REGISTERED ENGINEER SHOWING
COMPLIANCE WITH ALL APPLICABLE CODES, STANDARDS AND STRUCTURAL
REQUIREMENTS OF HOW THE ADDITIONAL ANTENNAS WILL AFFECT THE
WATER TOWER STRUCTURE. A FINAL INSPECTION REPORT FROM A STATE
REGISTERED ENGINEER SHOWING WORK COMPLETED IN COMPLIANCE WITH
PREVIOUSLY APPROVED PLANS SHALL ALSO BE REQUIRED.
e. A BUILDING PERMIT SHALL BE REQUIRED FOR ALL APPLICATIONS EXCEPT
THOSE AS STATED IN SECTION VI (I) #1.
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Recommendation
The Planning Commission recommends that amendments to Section VI (1) of the City of
Arden Hills Zoning Ordinance be adopted as presented in Ordinance #_,
representative of the "Proposed Zoning Ordinance Amendment (Antennas)" section of
the staff memorandum, dated August 3, 2000.
5
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CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
ORDINANCE NO. 320
AN ORDINANCE
AMENDING "SECTION VI (I): ANTENNAS, SATELLITE DISH ANTENNAS AND
TOWERS" OF THE CITY OF ARDEN HILLS' ZONING ORDINANCE
The Arden Hills City Council hereby ordains that Section VI (I) ofthe City of Arden Hills'
Zoning Ordinance is amended to read as follows:
Section VI (I) #3: Hei!!ht. The height of an antenna, dish antenna or tower shall be measured
from the ground at the base of the antenna or tower to the highest point of the antenna or tower.
No antenna, dish antenna or tower shall exceed the following height limitations:
a. A dish antenna shall not exceed fifteen (15) feet in height if ground or pole mounted and
shall not extend more than twelve (12) feet above the roof if it is roof mounted. Regardless
of these height limitations, the antenna shall be mounted as close to the ground or roof as
practical.
e b. No antenna or tower shall exceed a height of seventy-five feet (75').
c. No antenna or tower shall exceed a height equal to the distance from the base of the tower to
the nearest overhead electrical power line (except individual service drops), less five (5) feet.
d. On City water towers, antennas placed on the top of the tower shall not exceed the height of
the tallest existing antenna placed at that location at the time that this ordinance is
amendment.
Section VI (I) #5: Number of Antennas or Towers.
a. In all residential districts, no more than one (1) exempted antenna and no more than one (I)
antenna requiring a special use permit shall be allowed on one (1) lot or parcel.
b. On City water towers, the nwnber of antennas permitted on the structure and ground will be
determined by the requirements outlines in Section V(F) of the Zoning Ordinance and is
structurally allowable.
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Section VI (I) #6: Screeninl!.
a. Screening shall be provided so as to prevent direct view of a dish antenna from any street or
from a public or private property within six hundred (600) feet of the dish, as follows:
i) Ground Mounted Dishes. Screening for ground mounted dishes shall consist of a fence,
wall, earth berm or landscaping, or a combination of these devices.
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ii) Roof or Wall Mounted Dishes. Screening for roof- or wall-mounted dishes shall be in
accordance with VI, E, 4.
b. Screening City water tower sites.
i) Antennas attached to the water tower must be painted to match the color of the water
tower.
ii) Ground Mounted Structures.
I) Red Fox Tower. The City will landscape the site to adequately screen the existing
ground structures at the time of the amendment of this ordinance. All future
applicants will conform to the City's landscaping plan of the lot. The City will
construct a ground structure to house all future applicants requiring ground mounted
structures following amendment of this ordinance. Applicants will lease space on the
tower and within the ground mounted structure, as specified in the lease agreement.
No additional ground mounted structures will be permitted on this site.
2) Femwood Tower. The City will construct a ground structure to house all future
applicants requiring ground mounted structures following amendment of this
ordinance. Applicants will lease space on the tower and within the ground mounted
structure, as specified in the lease agreement. No additional ground structures will be
permitted on this site.
Section VI (I) #7: Special Relluirements for City Water Tower Sites. The placement of
licensed commercial wireless telecommunication services including cellular, personal
communication services (PCS), specialized mobilized radio (SMR), enhanced mobilized radio
(ESMR), paging and similar services on water tower sites will be allowed only when the City is
fully satisfied that the following requirements are met:
a. The applicant's access to the facility will not increase the risks of contamination to the City's
water supply;
b. There is sufficient room on the structure and/or on the grounds to accommodate the
applicant's facility;
c. The presence of the facility will not increase the water tower or reservoir maintenance costs
to the City; and
d. The presence of the facility will not be harmful to the health of workers maintaining the
water tower or reservoir.
Section VI (I) #8: Documentation Relluired. Installation and operation of an antenna, dish
antenna or tower shall be permitted only after application has been made and approval has been
granted as defined in Section VIII for a Special Use Permit. The following documents shall be
submitted with the application:
a. Site Plan. The following information on the subject property shall be shown:
(I) A plot plan drawn to scale.
(2) Site and building dimensions.
(3) Location of buildings on the site and on adjoining sites within one hundred feet (100').
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(4) Location of site improvements, including drives, parking lots or structures, landscape
areas and any other site features that will aid the City in evaluating the application.
(5) Location and height of proposed antenna, dish antenna or tower.
(6) Elevation drawing of proposed antenna, dish antenna or tower.
b. Site Elevation Drawings and/or Site Section Drawings. Drawings shall be provided that
show how the screening will effectively be accomplished as defined in (6) above. Site lines
should be illustrated both in plan and section showing vertical and horizontal relationships to
neighboring properties.
c. All applications for the City's water towers must include a signed report from a state
registered engineer showing compliance with all applicable codes, standards and structural
requirements of how the additional antennas will affect the water tower structure. A final
inspection report from a state registered engineer showing work completed in compliance with
previously approved plans shall also be required.
d. A building permit shall be required for all applications except those as stated in Section VI
(I) # 1.
Effective Date.
This ordinance shall become effective the day following its publication.
Adoption Date.
Passed by the City Council of the City of Arden Hills the 10th day of
October, 2000.
DENNIS PROBST, MAYOR
ATTEST:
JOSEPH P. LYNCH, CITY ADMINISTRATOR
Publication Date. Published on the
of
,2000.
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
October 6, 2000
TO:
Mayor and City Council '11 ^A~
Joe Lynch, City Administrato(JlJ1 v--
FROM:
SUBJECT:
City Hall Construction
The following documents will be available for City Council consideration and action at the
October 10, 2000 City Council meeting. The following is a brief description of the document
and/or requested action to keep the construction project on track.
Ouit Claim Deed
The Quit Claim Deed, along with any changes provided by City Attorney Filla at the meeting,
needs to be approved by the City Council; Mayor Probst and City Administrator need
authorization to sign the document, as modified by the City Council; and the document returned
to the Department of Army for execution.
Unrestricted Ril!:ht-of-Entrv
This revised document allows the City to go ahead with complete and full construction. This
will provide gap coverage until the final documents are completed and the signed Quit Claim
Deed is returned from the Department of Army. The only amendment to this document from the
original is that the unrestricted Right-of-Entry document allows all construction activities to take
place.
Full Notice to Proceed
This Council action will authorize Architectural Alliance to notifY Rochon Corporation to begin
all other construction, according to the contract.
Arden Hills General Account
Subject:
Lamke, Dale L NWO [Dale.L.Lamke@nwo02.usace.army.mil]
Thursday, September 28, 2000 1: 17 PM
'Geronikos, Tom Civ AMCIS01'; 'CityHall@ci.arden-hills.mn.us'
'Doyle. Kathryn J'; 'Fix, Michael R'; Lamke, Dale L NWO; 'Paul "Woodhouse'; 'Mickley, George
T (Tom)'; 'MickleyT'; Chuck, Maria Civ AMCIS01; Birney, William T Mr ASA-l&E; 'SWIECOB';
Habit, Susan M Ms ACSIM; Swieconek, Robert A HQ02; 'Kempf, Harold L'; 'James" "Zak';
Dedner, Mike MAJ ACSIM; Mori, Richard P NWO
RE: Right-of-Entry and Deed for acreage at ARDEN HILLS
.From:
Sent:
To:
Cc:
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DeadArdenHilJsnew4.d
00 MrLynch: Attached for the city's review and approval is an advance copy of the proposed draft
quitclaim deed which we plan on using to convey the subject property (approximately 7-acres) to the city of Arden Hills,
Minnesota. I believe the deed is still under review within Army channels, but is provided for your information. If you have
any questions concerning the deed, please direct them to me at 402-221-4355 or to our attorney, Mr. Dick Mori at 402-
221-4370.
Dale Lamke
.
-----Original Message-----
From: Geronikos, Tom Civ AMCISOI [mailto:GeronikosT@alexandria-emhl.army.mil]
Sent: Thursday, September 28, 2000 3 :20 PM
To: 'City Hall@ci.arden-hills.mn.us'; 'CityHall@ci.arden-hills.mn.us'
Cc: 'Doyle, Kathryn J'; 'Fix, Michael R'; 'Lamke, Dale L NWO'; 'Paul "Woodhouse'; 'Mickley, George T (Tom)'; 'MickleyT';
Chuck, Maria Civ AMCISOI; Birney, William T Mr ASA-I&E; 'SWIECOB'; Habit, Susan M Ms ACSIM; 'Robert A.Swieconek';
'Kempf, Harold L'; 'James" "Zak'; Dedner, Mike MAJ ACSIM
Subject: Rigbt-of-Entry and Deed for acreage at ARDEN HILLS
Mr. Lynch:
I am calling in response to 1) our conversation of the week before last, and 2) your call to William Birney of the Army
Secretariat.
I have discussed the issues with all involved and we are in the position to provide you with the following:
1) We will expedite processing of all documents. The necessary approval documents will be leaving the Army Material
Command and be in the Secretariat's possession by this coming Monday. The Secretariat will expedite the actual
processing of these documents so that the written directive can be given to the Army Corps of Engineers to finalize
transfer.
2) In the meantime and with this notification, we are authorizing the Army Corps to send you a copy of the deed it has
prepared for your review and discussion with them, AND to provide you an expanded right-of-entry to allow you
enough latitude to award your construction project. It is obviously our intent to transfer the property and our actions in
this regard should serve as constructive notice of this intent.
If you have any questions in this regard, please do not hesitate to contact me on 703-617-3400.
.
Thank you
Thomas Geronikos, MAl
Chief
Real Estate Management Division
Army Material Command
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Twin Cities Army Ammunition
Plant, Minnesota
Portions of Tracts A56 and A69
DRAFT QUITCLAIM DEED
THIS INDENTURE, made and entered into this day of
_, by and between the UNITED STATES OF AMERICA, (the "Grantor") acting by and
through the Deputy Assistant Secretary of the Army (I&H) pursuant to a delegation of authority
from the Secretary of the Army (the "Army"), under and pursuant to Section 2840 of the
NATIONAL DEFENSE AUTHORIZATION ACT FOR FISCAL YEAR 2000, Public Law
106-65, (113 Stat 512), and the CITY OF ARDEN HILLS, MINNESOTA, a political
subdivision organized and existing under the statutes of the State of Minnesota, hereinafter
referred to as Grantee.
WITNESSETH:
THAT THE GRANTOR, for the consideration that the Grantee shall, without cost to the
Minnesota National Guard, make the future city hall complex available for use by the Minnesota e
National Guard for public meetings as detailed in the Agreement, attached hereto and made a
part hereof, as Exhibit "A", by these presents does hereby grant, remise, release, and forever
quitclaim unto the Grantee, all of the right, title and interest of the Grantor, in and to parcels of
land together with any improvements thereon, situated in the County of Ramsey, State of
Minnesota, hereinafter referred to as the granted premises, described as follows:
That part of the Southeast Quarter of Section 15, Township 30, Range 23, Ramsey
County, Minnesota, described as beginning at a point on the south line of the Southeast
Quarter of said Section 15, distant 1100.00 feet on an assumed bearing of South 89
degrees 29 minutes 54 seconds West of the southeast corner of said Southeast Quarter;
thence South 89 degrees 29 minutes 54 seconds West along the south line of the
Southeast Quarter of said Section 15, a distance of 828.09 feet; thence North 0 degrees 30
minutes 06 seconds West, a distance of309.22 feet; thence North 61 degrees 21 minutes
06 seconds East, a distance of 46.90 feet; thence Northeasterly on a tangential curve,
concave to the south, having a radius of 31 0.00 feet, a central angle of 28 degrees 08
minutes 48 seconds, a distance of 152.29 feet; thence North 89 degrees 29 minutes 54
seconds East, tangent to said curve, a distance of639.75 feet; thence South 0 degrees 37
minutes 09 seconds East parallel with the east line of the Southeast Quarter of said
Section 15, a distance of 368.00 feet to the point of beginning, containing 6.9 acres, more
or less.
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PROVIDED HOWEVER, that this conveyance is subject to easements for public utilities,
pipelines, and railroad rights of way, and is also subject to oil, gas and other mineral rights
outstanding in third parties and reservations in any United States Patents, and is further subject to
the following easements that have been issued by the Department of the Army:
(I) Perpetual Easement No. 048-5, for a highway, to include culverts and other drainage
facilities, to the State of Minnesota, over the South 133.00 feet of the granted premises
(2) Easement No. DACA45-2-80-628I , for an 8-inch underground gas line, and an
additional3-inch gas line, to Northern States Power Company, for a term of fifty years, which
began December 12, 1980 and will end on December 11,2030.
(3) Easement No. DACA45-2-96-6005, for an electrical distribution system, to Northern
States Power Company, for a term of fifty years, which began on I November 1995 and which
will end on 31 October 2045.
(4) Easement No. DACA45-2-96-6006, for a natural gas distribution system, to Northern
States Power Company, for a term of fifty years, which began on 1 November 1995 and which
will end on 31 October 2045.
GRANTOR hereby excepts and reserves its right, title and interest in all metallic and non-
metallic minerals, ores and metals of any kind and character, including, but not limited to coal,
asphaltum, oil and gas and other substances, in and under the above described real estate.
TO HAVE AND TO HOLD the said premises with appurtenances unto the Grantee, its
successors and assigns, forever, subject to the conditions and reservations herein set forth.
CERCLA WARRANTY
Pursuant to Section 120 (h)(3) of the Comprehensive Environmental Response, Liability
and Compensation Act, as amended (CERCLA) 42 U.S.c. 9620 (h)(3), the Grantor has made a
complete search of its records concerning the granted premises that is the subject of this deed.
Those records indicate that the following hazardous substances, as defined by Section 101 (14)
of CERCLA, and listed below, have been stored for one year or more (S), released (R), or
disposed of (D) on the granted premises during the time the granted premises was owned by the
United States of America.
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The Grantee should review the Final Environmental Baseline Survey For Land Transfer
From TCAAP (Twin Cities Army Annnunition Plant) To The City Of Arden Hills, dated July
28, 2000, for further details. The Grantor covenants and warrants that all remedial action
necessary to ensure protection of human health and the environment with respect to any such
substance remaining on the granted premises has been taken prior to the date hereof.
Furthermore, excepting those situations where the Grantee hereunder is a potentially responsible
party, as defined by CERCLA, any additional remedial action found to be necessary with respect
to any such substance remaining on the granted premises after the date hereof shall be conducted
by the United States:
~
R
SUBST OUANT CASRN SYNONYM RCRA# DATE D ACTION TAKEN
LEAD * 7439921 N/A N/A * R Silo and soil
removed
"SUBST" shall mean any member of that group of substances defined as hazardous under
CERCLA Section 101 (14) and appearing at 40 CFR 302.4; "QUANT" shall mean the quantity
in kilograms and pounds of the hazardous substance; "CASRN" shall mean the Chemical
Abstracts Services Registry Number (CASRN), where applicable; "SYNONYM" shall mean the .
regulatory synonym for the hazardous substance, as listed in 40 CFR 302.4, where applicable;
"RCRA#" shall mean the RCRA hazardous waste number specified in 40 CFR 261.30, where
applicable; "DATE" shall mean the date(s) that such storage, release, or disposal took place; "*,,
shall mean that the information is either not available, is incomplete, or requires further
explanation.
The Grantor reserves a right of access to any and all portions of the granted premises for
purposes of environmental investigation, remediation or other corrective action. This reservation
includes the right of access to and use of, to the extent permitted by law, available utilities at
reasonable cost to the Grantor. These rights shall be exercisable in any case in which a remedial
action, response action or corrective action is found to be necessary after the date of conveyance
of the granted premises, or such access is necessary to carry out a remedial action, response
action or corrective action on adjoining property. Pursuant to this reservation, the United States
and its officers, agents, employees, contractors and subcontractors shall have the right (upon
reasonable notice to the Grantee or the then owner and any authorized occupant of the granted
premises) to enter upon the granted premises and conduct investigations and surveys, to include
drilling, testpitting, borings, data and/or record compilation, and other activities related to
environmental investigation, and to carry out remedial or removal actions as required or
necessary under applicable authorities, including but not limited to monitoring wells, pumping
wells, and treatment facilities.
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ENVIRONMENTAL PROTECTION PROVISIONS
This conveyance is expressly made subject to the following environmental notices,
exceptions, restrictions, agreements and covenants affecting the granted premises hereby
conveyed to the extent and only to the extent the same are valid and affect the granted premises,
and shall be considered as covenants running with !he land and binding on all parties having any
right, title or interest in the granted premises or any part thereof, their heirs, successors and
assigns.
A. Inclusion of Environmental Protection Provisions
The Grantee, its successors or assigns shall neither transfer the granted premises, lease the
granted premises, nor grant any interest, privilege, or license whatsoever in connection with the
granted premises, without the inclusion of the environmental protection provisions contained
herein, and shall require the inclusion of same in all future deeds, transfers, leases, or grant of
any interest, privilege, or license.
B. No Liability For Non-Army Contamination
The Grantor shall not incur liability for additional response action or corrective action found to
be necessary after the date of transfer in any case in which the person or entity to whom the
granted premises are transferred, or other non-Army entities, is identified as the party responsible
for contamination of the granted premises.
C. Unrestricted Use/Proposed New City Hall
The Department of the Army has undertaken careful environmental study of the granted
premises and concluded, to which !he Grantee agrees, that the highest and best use ofthe granted
premises at this time is to construct a new city hall. In order to protect human health and the
environment and further the common environmental objectives and land use plans of the United
States, the State of Minnesota, and the Grantee, the following notifications are included in this
deed to assure the use of the granted premises is consistent with the environmental condition of
the granted premises. These notifications benefit the lands retained by the Grantor and the public
welfare generally and are consistent with state and federal environmental statutes:
1) Special Well Construction Area
The Minnesota Department of health has designated a Special Well Construction Area
that includes these granted premises. The Special Well Construction Area designation
became effective on July I, 1996 and will remain in effect until further notice.
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2) Notice ofUXO Clearance
In 1985, the granted premises was walked with a metal detector. No unexploded
ordnance (UXO) were identified, and no evidence was found that would indicate this area
was or could now be contaminated with UXO. For prudent safety precautions, the
Grantee, and its successors and assigns, and any contractors performing ground-intrusive
work on the granted premises are hereby notified that TCAAP has been and continues to
be an ammunition factory, and if any item is encountered that appears to be of an
ordnance or explosive nature, stop-work procedures should be invoked and the Army
notified immediately.
D. Federal Facility Agreement
A copy of the Twin Cities Army Ammunition Plant Federal Facility Agreement (FFA), entered
into by the United States Environmental Protection Agency (EPA) Region V, the State of
Minnesota, and the Department of the Army effective December 1987, and a copy of any
amendments thereto, are available for the Grantee's review at the Office of the Commander's
Representative, TCAAP. The Grantee, for itself and its successors and assigns agree that should
any conflict arise between the terms of the FF A as they presently exist or may be amended, and
the provisions of this transfer, the terms of the FFA will take precedence. The Grantee on behalf
of itself and its successors and assigns further agree that notwithstanding any other provisions of e
!his property transfer, the Grantor assumes no liability to the Grantee or its successors and
assigns should implementation of the FFA interfere with their use of the granted premises. The
Grantee or its successors and assigns shall have no claim on account of any such interference
against the Grantor or any officer, agent, employee or contractor thereof.
E. Miscellaneous Grantee Agreements
Except as stated herein, it is understood and agreed by Grantee on behalf of itself and its
successors and assigns, that the granted premises is conveyed "as is" and "where is" without any
representation or warranty on the part of the Grantor to make any alterations, repairs, or
additions. Grantor shall not be liable for any latent or patent defects in the granted premises.
Grantee, for itself and its successors and assigns, acknowledges that Grantor has made no
representations or warranties concerning the condition and state ofrepair of the granted premises
nor made any agreement or promise to alter, improve, adapt or repair the granted premises.
F. Enforcement
Grantee covenants for itself, and its successors and assigns and every successor in interest in the
granted premises, to abide with each of the environmental notices, exceptions, restrictions,
agreements and covenants running with land herein above identified in this Quitclaim Deed. In
addition, Grantor and its successors and assigns shall be deemed a beneficiary of each of the
environmental notices, exceptions, restrictions, :greements and covenants herein stated without e
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regard to whether it remains the owner of any land or interest therein in the locality of the
granted premises and shall have a right to enforce each of the environmental notices, exceptions,
restrictions, agreements and covenants herein stated in any court of competent jurisdiction.
Notwithstanding the foregoing, Grantor and its assigns shall have no affirmative duty to any
successor in title to this conveyance to enforce any of the environmental notices, exceptions,
restrictions, agreements and covenants stated herein.
BY THE ACCEPTANCE of this Quitclaim Deed, the Grantee, its successors and assigns,
do hereby release, indemnify and hold harmless the United States of America, its officers,
agents, employees and assigns, from and against any and all claims for damages of any type,
character or nature arising out of or in any way related to the Government's use of the premises
herein described from any cause, except as specifically warranted herein by the United States.
This release and indemnity provision shall constitute a covenant running with the land.
This Quitclaim Deed is not subject to Title 10, United States Code, Section 2662.
IN WITNESS WHEREOF, the Grantor has caused this Deed to be executed in its name by
Deputy Assistant Secretary of the Army (I&H), and the Seal of the Department of the Army to
be hereunto affixed this day of , 2000.
UNITED STATES OF AMERICA
By:
Paul W. Johnson
Deputy Assistant Secretary of the
Army (I & H)
Signed sealed and delivered
In the presence of:
Witness
Witness
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ACKNOWLEDGMENT
COMMONWEALTH OF VIRGINIA )
COUNTY OF ARLINGTON ) ss:
I, the undersigned, a Notary Public in and for the Commonwealth of Virginia, County of
Arlington, whose commission as such expires on the day of , 2000, do
hereby certify that this day personally appeared before me in the Commonwealth of Virginia,
County of Arlington, Paul W. Johnson, Deputy Assistant Secretary of the Army (I&H), whose
name is signed to the foregoing instrument and acknowledged the foregoing instrument to be his
free act and deed, dated this day of 2000, and acknowledged
the same for and on behalf of the UNITED STATES OF AMERICA.
NOTARY PUBLIC
My Commission Expires
THE FOREGOING INSTRUMENT is also executed and accepted for and on behalf of the
Grantee on this day of , 2000.
CITY OF ARDEN HILLS, MINNESOTA
By:
Title:
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ACKNOWLEDGMENT
STATE OF MINNESOTA )
) ss:
COUNTY OF RAMSEY )
On !his day of " before me, a notary public in and for said
county, personally appeared , to me personally
known, who being by me duly affirmed did say that he is the of the
City of Arden Hills, Minnesota, that said instrument was signed and sealed on behalf of said
City, and the said acknowledged the execution of said instrument to be
the voluntary act and deed of said City.
Notary Public
. My Commission Expires
This conveyance is exempt from the payment of transfer tax by Section 287.22 (6) of the
Minnesota Statutes Annotated.
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File: F:\Repubdata\awalt\ TCAAP ArdenHillsandRanseyDisposal\DeedArdenHillsnew4
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Arden Hills General Account
From: Lamke, Dale L NWO [Dale.L.Lamke@nwo02.usace.army.mil]
Sent: Monday. October 02, 200010:16 AM
To: 'CityHall@cLarden-hills.mn.us'
Ce: 'Doyle, Kathryn J'; 'Fix, Michael R'; 'Paul "Woodhouse'; Noel, Rick L NWO; Brown, Cynthia A NWD
Subject: RE: Right-of-Entry and Deed for acreage at ARDEN HILLS
Joe - Attached tor the city's review and approval is a proposed amendment to the right-of-entry the District granted to the City of Arden Hills on
August 10, 2000. This amendment, if approved, will permit the city to enter into a contract and being construction of the city hall complex.
Please note that I am also forwarding this draft amendment to OSC and AMC for their approval.
-----Original Message-----
From: Lamke, Dale L NWO
Senr: Thursday, September 28, 2000 6:17 PM
To: 'Geronikos, Tom Civ A11CISOl Ij tCityHall@ci.arden-hills.mn.us'
Cc: 'Doyle, Kathryn]'; 'Fix, 1vIichael R'; Lamke, Dale L NWO; 'P:ml "Woodhouse'; ':Mickley, George T (Tom)'; 'l\.1ickleyT';
Cbuck, Maria Civ AMCIS01; Birney. William T Mr ASA-I&E; 'SWlECOB'; Habit, Susan M Ms ACSIM; Swieconek, Robert A
HQ02; 'KempE, Harold L'; 'James" "Zak'; Dedner, Mike MAJ ACSIM; Mori, Ricbard P NWO
Subject: RE: Rigbt-oE-Entry and Deed for acreage at ARDEN HILLS
Mr.Lynch: Attached for the city's review and approval is an advance copy of the proposed draft quitclaim deed which we plan on using
to convey the subject property (approximately 7-acres) to the city of Arden Hills, Minnesota. I believe the deed is still under review within
Army channels, but is provided for your information. If you have any questions concerning the deed, please direct them to me at 402-
221-4355 or to our attorney, Mr. Dick Mori at 402-221-4370.
Daie Lamke
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-----Original Message-----
From: Geronikos, Tom Civ AMCISOl [mailto:GeronikosT@alexandria-emh1.army.milJ
Sent: Thursday, September 28, 2000 3:20 PM
To: 'CityHall@ci.arden-hills.mn.us'; 'CityHall@ci.arden-hills.mn.us'
Cc: 'Doyle, Kathryn J'; 'Fix, :Michael R'; 'Lamke, Dale L NWO'; 'Paul "Woodhouse'; '1v.lickley, George T (Tom)';
'MickleyT'; Cbuck, Maria Civ AMCIS01; BIrney, William T Mr ASA-I&E; 'SWIECOB'; Habit, Susan M Ms ,\CSIM;
'Robert A.Swieconek'; 'Kempf, Harold L'; James" "Zak'; Dedner, rv1ike h1.A.] ACSIM
Subject: Right-DE-Entry and Deed Eor acreage at ARDEN HILLS
Mr. Lynch:
I am calling in response to 1) our conversation of the week before last, and 2) your call to William Bimey of the Army Secretariat.
I have discussed the issues with all involved and we are in the position to provide you with the following:
1) We will expedite processing of all documents. The necessary approval documents will be leaving the Army Material
Command and be in the Secretariat's possession by this coming Monday. The Secretariat will expedite the actual processing
of these documents so that the written directive can be given to the Army Corps of Engineers to finalize transfer.
2) In the meantime and with this notification, we are authorizing the Army Corps to send you a copy of the deed it has prepared
for your review and discussion with them, AND to provide you an expanded right-of-entry to allow you enough latitude to award
your construction project. It is obviously our intent to transfer the property and our actions in this regard should serve as
constructive notice of this intent.
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10/2/00
If you have any questions in this regard, please do not hesitate to contact me on 703-617-3400.
Thomas Geronikos, MAl
Thank you Chief
Real Estate Management Division
Army Material Command
.
September 29, 2000
Real Estate Division
AMENDMENT NO.1 TO
RIGHT-OF-ENTRY NO. DACA45-3-00-6088
Mr. Joe Lynch
City Administrator, City of Arden Hills
4364 West Round Lake Road
Arden Hills, Minnesota 55112
Dear Mr. Lynch:
On August 10, 2000, pursuant to a directive from the Headquarters, United States Army
Materiel Command 'and Section 2840 ofPL 106-65, National Defense Authorization Act for
fiscal Year 2000, which authorizes conveyance of approximately four acres of land comprising a
portion of the Twin Cities Army Ammunition Plant (TCAAP) to the City of Arden Hills, .
Minnesota, for the construction of a city hall complex, the City of Arden Hills, Minnesota
(grantee) was granted a Right-of- Entry to access the following described Government-owned
lands comprising a portion of Twin Cities Army Ammunition Plant, Minnesota, for a term of six
(6) months, beginning August 10,2000, and ending February 9,2001, or upon conveyance to the
grantee, whichever occurs first, but revocable at will by the Secretary.
Description of the Premises:
That part ofthe Southeast Quarter of Section 15, Township 30, Range 23, Ramsey County,
Minnesota, described as beginning at a point on the south line of the Southeast Quarter of said
Section 15, distant 1100.00 feet on an assumed bearing of South 89 degrees 29 minutes 54
seconds West of the southeast corner of said Southeast Quarter; thence South 89 degrees
29 minutes 54 seconds West along the souih line of the Southeast Quarter of said Section 15, a
distance of828.09 feet; thence North 0 degrees 30 minutes 06 seconds West, a distance of
309.22 feet; ihence North 61 degrees 21 minutes 06 seconds East, a distance of 46.90 feet; thence
Northeasterly on a tangential curve, concave to the south, having a radius of310.00 feet, a
central angle of 28 degrees 08 minutes 48 seconds, a distance of 152.29 feet; thence North 89
degrees 29 minutes 54 seconds East, tangent to said curve, a distance of639.75 feet; thence
Souih 0 degrees 37 minutes 09 seconds East parallel with the east line of the Southeast Quarter
of said Section 15, a distance of 368.00 feet to the point of beginning, containing 6.9 acres, more
or less; and
WHEREAS, the grantee has requested that its use of the property be broadened to permit the e
City of Arden Hills, Minnesota, to award a contract for the construction of the city hall complex;
and
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WHEREAS, it remains the intent of the Government to convey the above-described property
to the grantee in the near future and it is in the best interest of the Government to permit the
grantee to enter into the construction contract and begin construction of the city hall complex;
NOW THEREFORE, effective 2 October 2000, in consideration of the premises, Right-of-
Entry No. DACA45-3-00-6088 is amended in the following particular but in no others:
Condition No. I is amended by adding the following subparagraph d.
d. Grantee is authorized to enter into a construction contract and to begin construction of
the city hall complex on the said premises.
Please forward your city's written acceptance of the terms and conditions herein, as
indicated at the end of this letter, to this office, together with a completed Certificate of Authority
(see enclosed MRO Form 851). Please note that the officer who signs the Right-of-Entry must
not be the same officer who signs the Certificate of Authority. A copy of this letter is enclosed
for your files. A return envelope is enclosed for convenience.
Coordination for entry onto the installation should be made with Mr. Mike Fix,
Commander's Representative at the Twin Cities Army Ammunition Plant. The point of contact
at this office is Mr. Dale Lamke at (402) 221-4355.
Sincerely,
GaryD. Blair
Chief, Real Estate Division
Enclosures
-10-
On behalf of the City of Arden Hills, the undersigned hereby concurs with and agrees to
be bound by the terms and conditions of this Right-of-Entry this day of
,2000.
CITY OF ARDEN HILLS, MINNESOTA
BY:
TITLE:
Copies Furnished (wo/enclosures):
Headquarters
U.S. Army Materiel Command
ATTN: AMCEN-R
5001 Eisenhower Avenue
Alexandria, Virginia 22333-0001
Commander
U.S. Army Munitions and Armaments Command (PROV)
ATTN: SOSMA-ISD
1 Rock Island Arsenal
Rock Island, ll1inois 61299-5500
Commander's Representative
Twin Cities Army Ammunition Plant
ATTN: SIOTC-CP (Mr. Mike Fix)
4700 Highway 10, Suite A
Arden Hills, Minnesota 55112-3928
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8 August 2000
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SAVED: F:\REPUBDA T\DLLAMKE\ARDENHILLS-2000\ROE.29sepOO.amend
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JOINT POWERS AGREEMENT
CITY OF ARDEN HILLS AND
STATE OF MINNESOTA DEPARTMENT OF MILITARY AFFAIRS
,1JIIS JOINT ~ AGREEMENT ("Agreement") is made and entered into as of the
-/..KL- day of , 2000, by and between the City of Arden Hills ("City")
and the State of Minnesota Department of Military Affairs ("National Guard") through the
Adjutant General of Minnesota.
WHEREAS, the Congress of the United States of America has authorized the Secretary of
the Army to convey to the City a parcel of real estate ("parcel"), located in the area known as the
Twin Cities Army Ammunition Plant, for the purpose of constructing a city hall complex. The
legislation setting out this authorization is set out in attachment A, which is incorporated herein
by reference. Attachment B, which is incorporated herein by reference, more completely
describes the parcel; and
WHEREAS, city intends, subject to availability of funds, to construct a city hall complex on
the parcel; and
WHEREAS, Congress provided that, as consideration for conveyance of the parcel, the City
should make portions of the city hall complex available to the Minnesota National Guard for ...
public meetings and as detailed in agreements entered into between the City and the Adjutant .-
General of Minnesota; and
WHEREAS, the City and National Guard want to enter into an agreement setting out the
National Guard's use of the city hall complex as provided for by Congress as the required
consideration for transfer of the parcel to the City and further delineating the relationship of the
parties relative to that use of the city hall complex; and
WHEREAS, Minnesota Statutes ~ 471.59 provides the parties the authority to enter into this
agreement;
NOW THEREFORE, in consideration of the transfer of the parcel to the City and also in
consideration of the mutual promises and convenants of the parties to each other contained in
this agreement and other good and valuable consideration, the receipt of which is hereby
acknowledged, the parties agree as follows:
I. Purpose.
The agreement defines the rights and responsibilities of the City and National Guard relative
to the National Guard's use of portions of the City facilities being constructed on the parcel.
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The City and the National Guard shall cooperate and use their best efforts to ensure
expeditious implementation of the provisions of this Agreement. The parties agree to undertake
in good faith the resolution of any disputes that may arise in an equitable and timely manner.
III. Office Space.
The city hall complex to be constructed by the City at City expense on the parcel and shall
include, office space for use by the National Guard for public meetings and other appropriate
purposes. The space to be provided for use by the National Guard shall meet or exceed the
standards set out below:
A. The office space shall consist of a minimum of 320 square feet.
B. The office space shall be separated from the remainder of the city hall complex by a wall
and door. The office space shall be fInished to an extent similar to other offices in the city hall
complex and shall include at a minimum: carpeting, a suspended ceiling, lights, and telephone
capability consistent with the remainder of the. city hall complex.
.
C. The office space shall include a locking door so that the National Guard can secure said
space.
D. The National Guard shall have full access to the described office space, including nights,
weekends or other times when the remainder of the city hall complex is not open.
E. The City shall provide normal utilities (electricity, heat, water, sewer and garbage) for
the described office space at its own expense and at the same level as for the rest of the city hall
complex.
F. The National Guard shall pay for telephone and data services to the office space.
G. The National Guard shall comply with all normal city procedures and practices for
securing the city hall facility.
H. The National Guard shall have the exclusive right to use the office space as described
above for a period of not less than fIve (5) years. The fIve-year period shall commence upon
date that the National Guard takes occupancy of the office space.
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1. Extension of use of offIce space: The parties anticipate that extension of the National
Guard's use of the offIce space provided for herein may be in the best interests of the parties.
Accordingly, one year prior to expiration of the five-year period, the parties shall meet to discuss
extension of the National Guard's use of the office space upon such terms as may be reasonable
at that time.
2
IV. Meeting Rooms.
.
The City shall provide the National Guard with access at no charge to the National Guard to
meeting and/or conference rooms within the city hall complex as set out below. The National
Guard shall have the right to use meeting and/or conference rooms so long as there is a city hall
complex located on the parcel.
A. Monday through Friday: The National Guard shall be permitted to use meeting and
conference rooms that are not otherwise reserved for use by the city or others.
B. Saturday and Sunday: The National Guard shall have the right to use meeting and
conference rooms as follows:
I. If the National Guard notifies the City at least six weeks in advance of its intent to
use meeting or conference room(s) in the city hall complex, the National Guard shall have the
unrestricted right to use the identified meeting and conference room(s) in the city hall complex.
2. If the National Guard notifies the City less than six weeks in advance that it
intends to use meeting or conference room(s), then the National Guard shall have the right to use
the identified room(s) only ifnot previously reserved for use by the City or others.
C. The National Guard shall perform ordinary cleaning of the room(s) it uses, and shall
move all furniture in said room(s) to the configuration it was in prior to said use.
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V Parking.
The National Guard shall be permitted to use parking facilities at the city hall complex on an
as available basis relating to any use it makes of the city hall complex pursuant to this agreement.
The city shall be responsible to perform snow removal and other maintenance or repair of the
parking facilities at its expense.
VI. Fencing.
The City shall, at its expense install a fence along the north and west boundary of the parcel.
The fence shall be constructed and maintained to the following standards:
A. height: 6 feet tall, plus three strands of barbed wire.
B. construction: chain link.
The fence shall be owned by the Department of the Army. The City shall not be responsible for
maintaining or repainting the fence, except if it damages the fence.
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VII. Costs:
The National Guard's use of the city hall complex under this agreement will be without cost
to the National Guard, except as otherwise provided for herein.
VIII. Termination:
A. Prior to transfer of the parcel to the City, either party may terminate this agreement with
or without cause by notifying the other party in writing. Such notice will be delivered either in
person or by mail.
B. After the parcel is transferred to the City the Agreement may be terminated as follows:
1. The National Guard may terminate the Agreement at any time, with or without cause
upon 30 days written notice to the City. Such notice will be delivered either in person or by
mail.
2. Except as provided for by future agreement of the parties, pursuant to paragraph III. 1.
Above, the City may terminate the National Guard's use ofthe office space and parking spaces
after the expiration of the five year period set out above, with or without cause, upon 30 days
written notice in writing to the National Guard. Such notice will be delivered either in person or
by mail. The City may not terminate the National Guard's use of the meeting and/or conference
rooms as provided for herein without the consent of the National Guard.
IX. Indemnification.
The City and National Guard mutually agree to indemnify and hold harmless each other from
any claims, losses, costs, expenses or damages resulting from the acts or omissions of the
respective officers, agents or employees relating to activity conducted by either party under this
Agreement. All such liability and indemnity shall be limited to the coverage provided by the
City or the National Guard's insurance carrier, if any, and if no coverage is provided, therefore,
by limits imposed by Minnesota Statute 466.04.
X. Entire Agreement! Future Modification
The parties' entire agreement is contained herein. This Agreement supersedes all oral
agreements and negotiations between the parties concerning the subject matter of this
Agreement. Any modification of the terms of this agreement shall be valid only ifin writing and
duly executed by an authorized representative of the parties.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
their duly authorized representatives as of the day and year set out above.
Attest:
ATE OF MINNESOTA DEPARTMENT OF MILITARY AFFAIRS
STATE OF MINNESOTA ATTORNEY GENERAL
As to form and execution:
By:
Title:
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SEe. 28-l0. LA:'I'O CO:'l'''''EYA:'/CES, TWl."i CITIES AR'\-lY A:\-I:\lliNlTION
PLA:-4T. :\1I:'i:-iESOTA.
(a) CONVEYANCE TO CITY AUTHORIZED- The Secretary of the Army may
convey to the City of Arden Hills, Minnesota (in this section referred to as the 'City'),
all right, title, and interest of the United States in and to a parcel of real property,
including improvements thereon, consisting of approximately 4 acres at the Twin
Cities Army Ammunition Plant, for the purpose of permitting the City to constrUct a
city hall complex on the parcel.
(b) CONVEYANCE TO COUNTY AUTHORlZED- The Secretary of the Army may
convey to Ramsey County, ]\,Ifinnesota (in this section referred to as the 'County'), all
right, title, and interest of the United States in and to a parcel ofreal property,
including improvements thereon., consisting of approximately 35 acres at the Twin
Cities Army Ammunition Plant, for the purpose of permitting the County to construct
a maintenance facility on the parceL
(c) CONSlDERATION- As consideration for the conveyances under this section., the
City shall make the city hall complex available for use by the Minnesota National
Guard for pu~lic meetings, and the County shall make the maintenance facility
available for use by the i\.finnesota National Guard, as detailed in agreements entered
into between tbe City, County, and the Commanding General of the ]\,Ifinnesota
National Guard. Use of the city hall complex and maintenance facility by the
]\,Ifinnesota National Guard shall be without cost to the ]\,Ifinnesota National Guard. .
(d) DESCRIPTION OF PROPERTY- The exact acreage and legal description of the
real propeity to be conveyed under this section shall be determined by surveys
satisfactory to the Secretary. The cost of the survey shall be borne by the recipient of
the real property. .
(e) ADDITIONAL TERMS .A.J.'ID CONDITIONS- The Secretary may require sucb
additional terms and conditions in connection ....itb the conveyances under this section
as the Secretary considers appropriate to protect tbe interests of the United States.
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Attachment A
Property Description:
That part of the Southeast Quarter of Section 15, Township 30, Range 23, Ramsey
County, Minnesota, described as beginning at a point on the south line of the Southeast
Quarter of said Section 15, distant 1100.00 feet on an assumed bearing of South 89
degrees 29 minutes 54 seconds West of the southeast corner of said Southeast Quarter;
thence South 89 degrees 29 minutes 54 seconds West along the south line of the
Southeast Quarter of said Section 15, a distance of 828.09 feet; thence North 0 degrees
30 minutes 06 seconds West, a distance of309.22 feet; thence North 61 degrees 21
minutes 06 seconds East, a distance of 46.90 feet; thence Northeasterly on a tangential
curve, concave to the south, having a radius of 31 0.00 feet, a central angle of 28 degrees
08 minutes 48 seconds, a distance of 152.29 feet; thence North 89 degrees 29 minutes 54
seconds East, tangent to said curve, a distance of 639.75 feet; thence South 0 degrees 37
minutes 09 seconds East parallel with the east line of the Southeast Quarter of said
Section 15, a distance of368.00 feet to the point of beginning.
Attachment B
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SEe. 28-tO. LA:-iO CO:-iYEYA:,/CES, nVI.:.'i CITIES AR:HY A.."'[\({jNI110N
PLA:-iT. )fL'i:>;ESOT......
(a) CONVEYANCE TO CITY AUTHORIZED- The Secretary of the Army may
convey to the City of Arden Hills, Minnesota (in this section referred to as the 'City'),
all right, title, and interest of the United States in and to a parcel of real property,
including improvements thereon, consisting of approximately 4 acres at the Twin
Cities Army Ammunition Plant, for the purpose ofpermitting the City to constrUct a
city hall complex on the parcel.
(b) CONVEYANCE TO COUNTY AUTHORIZED- The Secretary of the Army may
convey to Ramsey County,l\<finnesota (in this section referred to as the 'County'), all
right, title, and interest of the United States in and to a parcel ofrea1 property,
including improvements thereon, consisting of approximately 35 acres at the Twin
Cities Army Ammunition Plant, for the purpose of permitting the County to construct
a mainteoance facility on the parcel.
(c) CONSIDERATION- As consideration for the. conveyances under this section, the
City shall make the city hall complex available for use by the Minnesota National
Guard for public meetings, and the County shall make the maintenance facility
available for use by the i\.finnesota National Guard, as detailed in agreements entered
into between the City, County, and the Commanding General of the l\<finnesota
National Guard. Use of the city hall complex and maintenance facility by the
l\<finnesota National Guard shall be without cost to the Minnesota National Guard. .
(d) DESCRIPTION OF PROPERTY- The exact acreage and legal description of the
real property to be conveyed under this section shall be determined by surveys
satisfactory to the Secretary. The cost of the survey shall be borne by the recipient of
the real property. .
(e) ADDITIONAL TER."fS AJ.'\ID CONDITIONS- The Secretary mayrequire such
additional terms and conditions in connection ""ith the convevances under this section
as the Secretary considers appropriate to protect the interests of the United States.
<<It
Attachment A
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1\....-0' la': ,i I.r''''''
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Mayor Dennis Probst and the Arden Hills City Council
cordially invite you to a
City Hall Groundbreaking Ceremony
at
4:00 p.m.
on
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Tuesday, October 17, 2000
at the construction site located at
1245 West Highway 96
(on the north side of Highway 96
between Hamline and Lexington Avenues)
immediately followed by a Reception
hosted by Mayor Probst and the Arden Hills City Council.
Refreshments will be served.
Parking available at the west end of the
Army Reserve Center (4655 North Lexington Avenue).
For additional information, please contact City Hall
PHONE:
FAX:
651 633-5676
651-633-7839
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