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Home My WebLink AboutCCP 10-30-2000 .. CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 AGENDA CITY COUNCIL MEETING, CITY HALL MONDAY, OCTOBER 30, 2000,7:30 P.M. City Philosonhv To provide a basic and necessary scope of quality services through the innovative and purposeful use of resources. THE REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY (EDA) HAS BEEN CANCELLED. 6:30 P.M. 1. Call to Order A CLOSED EXECUTIVE SESSION IS SCHEDULED AT 6:30 P.M. TO DISCUSS UNION NEGOTIATIONS. 7:25 P.M. 2. Recess . 7:30 P.M. 3. 7:30 P.M. 4. 7:30 P.M. 5. 7:35 P.M. 6. a. b. c. d. c. f. . g. Reconvene for Regular Meeting Agenda Approval of Mccting Agenda Approval of Minutes a. October 10,2000 Regular Council Meeting b. October 16,2000 Council Worksession Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Claims and Payroll Ordinance #320, Summary Antenna Ordinance Res. #00-37, Resolution Authorizing a Tax Ratc Increase for the 2000 Tax Levy, Collectible in 2001 Mounds View Public Schools, Water Easement Request Res. #00-38, Resolution Appointing Data Practices Compliance Official 2001 AMM and LMC Legislative Policies and Priorities Regular Employee Status, Planner Jennifer Chaput PHONE: (851) 833-5878 . FAX (851) 833-7839 - --' AGENDA - PAGE TWO CITY COUNCIL MEETING, CITY HALL MONDAY, OCTOBER 30, 2000, 7:30 P.M. .. 7:40 P.M. 7. Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state YOU( name and address for the record, und a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, 10 allow a more timely presentation. 7:45 P.M. 8. Unfinished and New Business a. Planning Cases I. Case #00-35,3295 & 3301 Katie Court, Tran and O'Meara, Lot Consolidation 2. Case #00-36, 1700 Highway 96, North Heights Lutheran Church, Planned Unit Development (PUD) Amendment b. Pay Request #8, Forest Lake Contracting, West Round Lake Road (Phase I) c. Pay Request #1, Rochon Corporation, City Hall Project d. Unbudgeted 2000 Opcrating Transfers c. Res. #00-39, Resolution Recognizing Accomplishments and . Dissolving of the Website Task Force 8:45 P.M. 9. Administrator Comments a. Mounds View High School, Water Line Easement 8:50 P.M. 10. Council Comments and Committee Activity Reports 9:00 P.M. 11. Adjourn The above times may val)' depending upon length of issue discussion. . , lO/27 /00 FRI 07: 46 FAX 6] 26.1378.18 City of AI'den Hills 1;1] OOI ********************* ;f:*:t: TX REPORT **:j: **********82********* -- ~- TRANSMISSION OK TX/RX liO CONNECT] ON TEL CO\''IECTrON IV ST. TillE USAGE T PGS. SENT rWSULT .1854 646]220 KMWB W~2.1 MPLS M ]0/27 07:45 00'52 3 OK . . 10/27/00 FRI 07: 48 FAX 6] 26.3378,19 City of Arden Bllls 141 001 *:~******************* _J l :t::t::I: TX REPOHT :t::-;:l!: **ss***************** TlV\'\'SM] SSION OK TX/RX NO CONNECTION TEL COo;\ECTIO'i fD ST. TIME lISAGE T PGS. SENT RESULT 3855 6123701378 10/27 07:46 00'55 3 OK . . lOin 100 Fin 08: 14 FAX 6126337839 City of Arden Hills ~ 001 ********************* :1~ :1: :1: TX REPORT *:1::1: ********************* -- T TRANSMISSION OK TXlRX NO CON:\ECTION TEL CONNECTIOI\ ID ST. TDlE IISAGE T PGS. SENT RESIILT 3861 4810551 10/27 08: 13 00'43 2 OK . . 10127/00 PRI 08: 12 PAX 61263378.19 City of Arden Hills ~ 001 ********************* **:1; TX REPORT *** ********************* -- T TRANSMISSION OK TX/HX :\0 CONNECTI ON TEL CONNECTION ID ST. TIllE USAGE T PGS. SENT RESCLT 3860 6333846 10/27 08:11 01 . 25 2 OK . . 10/27/00 FRI 08: 10 FAX 61263378.39 Cily of Arden Hjlls Il1i 001 ********************* *** TX REPORT *** ********************* -T TllANSThIl SSION OK I TXIRX '10 CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESI'LT 3857 6124219511 10/27 08:09 00'54 2 OK . . ] 0/27/00 FRI OS: 08 FAX 6126337839 City of Arden Hills Ii!I 001 ********************* *** TX REPORT * * ~i; ********************* I -- TRANSllI SS I O'\' OK TX/RX NO CO~~NECTION TEL CO~\ECTION IV ST. TI )IE USAGE T PGS. SENT Rf:SIJLT 3858 6286833 10/27 08:07 00'45 2 OK . . 10/27/00 FRI 08:31 FAX 6126337839 Clt.y of Arden Hills I4J 001 ****~**************** *** TX REPDRT *** ********************* --I... TRANSMISSIO.~ DK TX/llX ND CD'\\ECTIDN TEL CDNNECTID'\ [D ST, TIME USAGE T PGS, SENT RESULT 3862 6512279371 10/27 08:30 00'43 2 DK . . 10/27/00 FR! 08:5! FAX 6126337839 Ci ty of Arden Htlls i;1] 001 ******************~:** -L *:1:* TX REPORT 't:** *~******************* - TRANSMISSION OK TX/RX NO CONNECTION TEL CO\~ECTION ID ST. TIllE lTSAGE T PGS. SENT RESI LT 3864 6127060891 10/27 08:5! 00'45 2 OK . . ~ . . e CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING DR' AFT OCTOBER 10,2000 7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDERlROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:30 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Absent: None. Also present were City Attomey Jerry Filla, City Administrator, Joc Lynch; Public Works Director, Dwayne Stafford; City Accountant, Terrance Post, City Engineer, Greg Brown, BRW; City Plamler, Jennifer Chaput; and Recording Secretary, Mary Mullen. ADOPT AGENDA MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to adopt the agenda for the October 10,2000, regular City Council meeting, as submitted. The motion carried unanimously (5-0). Mayor Probst noted the passing of Congressman Bruce Vento. He recognized Congressman Vento's contributions to the City and his enormous assistance with regard to the Arsenal rcuse and in obtaining the new City Hall property. He expressed great personal sadness at the news, adding that the City should consider ways to rccognize Congressman Vento's contributions in the ongoing City Hall planning efforts. APPROVAL OF MINUTES A. September II, 2000 Regular Council Meeting Mr. Lynch requested the following changes: On page II, third paragraph from bottom, second line, replace "determine" with "determined". On page 13, third paragraph, first line, replace "affective" with "effective". COlillcilmember Grant requested the following changes: On page II, last paragraph, third line, delete "with one exception". On page 12, fifth paragraph, sixth linc, replace "concrete valley gutter" with "surmountable curb and gutter". On page 16, last paragraph, sixth line (top of page 17), insert "Councilmember Larson also stated he had seen a number of cars parked on Ingerson Road. Councilmember Grant indicated he did not concur with that observation, adding he was unsure whether the incident involying the child was related to a parked car." On page 22, second paragraph, fifth line, replace "lower" with "east". On page 22, delete ninth paragraph. On page 24, eighth paragraph, replace "An audience member" with "Philippa Lindquist". On page 26, ARDEN HILLS CITY COUNCIL - October 10,2000 DRAFT tenth paragraph, second line, replace "south" with ''\vest''. On pagc 27, third paragraph from bottom, first line, delete "these" and insert "curb and gutter" after "dccisions". . CounciImember Rem requcstcd thc following changc: On page 17, strike third paragraph and replace with "Councilmembcr Rcm statcd that Ingerson Road and Hamlinc Avenue are primarily residential streets that allow residents access to other busy roads. She added she did not believe they are major roads that happen to have a neighborhood around them." B. Septembcr 18,2000 Council Worksession Mayor Probst requested the following change: On page 5, second paragraph, second line, rcplace "inability" with an appropriate word. Mayor Probst stated he had indicated that the City would not take any further applications until the planning issue is resolvcd. C. September 25, 2000 Regular Council Meeting Councilmember Grant requested the following changcs: On page 1, under Call to Order, the minutes should reflect that Councilmembcr Larson had previously indicated he would be absent from the meeting. On page 11. first paragraph, insert "winter" aftcr "2000/2001". Mayor Probst requested the following changes: On page 4, last paragraph, first line, replace "Mayor Probst sta1ed that he would wish to note" with "Mayor Probst noted to Council". On page 8, second paragraph from bottom, third line, after "contact City staff' insert "by that deadline". On page 10, seventh paragraph, replace "September" with "October". . MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to approve the meeting minutes as amended. The motion carried unanimously (5- 0). CONSENT CALENDAR A. Claims and Payroll B. Ord. No. 321, Formal Ordinance for Zoning Ordinance Amendments (Accessory structures, amortization, electric fenccs, etc.) C. Water Management Plan, Authorization to Pursue Requests for Qualifications (RFQ's) D. Res. #00-36, Electing to Continue Participating in the Local Housing Incentives Account Program under the Metropolitan Livable Communities Act, Calendar Year 2001 E. Appoint Election Judges for General Election Councilmember Grant stated that some residcnts were under the impression that if they served as an election judge for the primary election, they would automatically serve during the general election. He noted that this is not the case, and requested that Ray Krepps be added to the election judge list. . D'~AFT ARDEN HILLS CITY COUNCIL - Octobcr 10,2000 3 e MOTION: Councilmember Grant movcd and Councilmcmber Aplikowski seconded a motion to approve the Consent Calcndar and authorize execution of all necessary documents contained therein, with the r()llowing amendment: Item E. The addition of Ray Krepps to the list of election judges for the gcneral election. The motion carried unanimously (5-0). PUBLIC COMMENTS Mayor Probst invited those present to come forward and address thc Council on any items not already on the agenda. There were no public comments. UNFINISHED AND NEW BUSINESS A. Resolution #00-34, Receiving a Revised Feasibility Report in the Matter of the 2001 Street Improvement Project . Mr. Stafford stated that the Council had requested a revised fcasibility report from the City Engineer with regard to the 2001 Street Improvement Project following recommendations from Staff, the Lake Josephine Hills Association and the Ingerson Neighborhood Review Group. He added the revised report contains a basic outline of proposed costs. Mr. Stafford stated that staff recommends the Council's approval of Resolution #00-34 which receives the revised report and schedules a public hearing to be held Novcmber 13, 2000. He addcd that the public hearing will be an opportunity for the Council to receive comments from residents and discuss the merits of the project. He noted that Mr. Brown was available at the meeting for comments or questions. Mayor Probst reiteratcd that this item is not a public hearing and the Council will not reccive residents' testimony in this matter. He added the Council will decide whether or not to receive the feasibility report and whether to schcdule a public hearing. He noted this will give the Council an opportunity to review the report and offer comments. Council member Grant asked why the contingency amount was changed from 10% to 15%. Mr. Brown stated the rate was adjusted to account for inflation rather than increasing unit prices on all individual items. Councilmember Grant stated he would prefer that individual prices bc adjusted to reflect the increases that apply to them. He added it is more appropriate to increase unit priccs than to e increase the contingency fee. Mr. Brow'll concurred. D:I,!':]J fja ~T . _0. ~;,.. i ail ARDEN HILLS CITY COUNCIL - October 10, 2000 4 Councilmember Aplikowski stated she has difficulty receiving the report, as the resolution statcs . that the Council will consider improvements in accordance with receiving the report. She added she does not support receiving the report. Councilmcmber Rem stated the revised feasibility report has no significant changes over the original feasibility report. She added, in her opinion, therc is no reason to hold a public hearing when no changes have been made and the issues contained in the report have alrcady been discusscd at previous public hearings. MOTION: Councilmember Rem moved and Councilmember Grant seconded a motion to refuse to adopt Resolution #00-35, rcceiving the Revised Feasibility Report in the mattcr of the 2000/2001 Street Improvement Project, nor to schedule a public hearing. Councilmember Aplikowski stated that the entire project should bc delayed a few years until the City is more comfortable with the program as proposed. She added she is aware that it will cost thc City more money later by not moving ahead with the program now. Councilmember Rem stated she would be interested to review the City's Pavement Management Program (PMP) document which she has never received since joining the Council. She added there is some confusion and misunderstanding among the Councilmembers with regard to the City's pavement management policies. She reiterated she would wish to revicw a copy of such a policy. . Mayor Probst stated the Pavement Management Program policy is available for review. He expressed his disappointment that the Council has a lack of understanding of thc program and what it represents after a year and a half of deliberation on the issue. Mayor Probst statcd he disagrccs that thc rcviscd report has not been significantly changed. He added the report is dramatically different than what the Council reviewed in the past. He noted the City Engineer has done what was requested. He expressed concern that the Council did not clearly identify its expectations if the revised report is not what was expected. Mayor Probst stated that the City Engineer rcsponded by reviewing the items which the Council requcsted. I-Ie addcd that nothing is gained by not receiving the report and bringing some closure to the issue. He expressed concern that further difficult decisions would be delayed by refusing to receive the report. He urged the Council to rcject the motion on the table and pass the resolution as proposcd. Councilmember Larson asked, with regard to the contingency fee, whethcr the City Engineer feels that it reJ1ects an uncertainty with regard to inflated costs. Mr. Bro\\-TI agreed, noting that the increased contingency fee was used as a convenient way to address inflation. He expressed confidence that the contingency fee will represent an accurate figure as far as total estimated project costs. . . . . ARDEN HILLS CITY COUNCIL - October 10, 2000 f\ V ff'll;:T S~~ 5 Councilmember Larson stated the Council has a recommendation from City staff with rcgard to the revised report. He added the Council can disagree with staffs recommendations. He stressed that the Council must recognize the difference between deciding that the report is not what was requested, and agreeing or disagreeing with the report itsclf. Linda Swanson presented a petition signed by neighborhood residents to the bench requesting that the Council not accept the feasibility report. The petition was rcceiyed by the Council. Councilmember Rem stated she rcvicwed the minutes from thc Council's September 11 regular mceting at which this issuc was discussed. She added that there were some items requested by the Council which wcrc not included in the revised report. Councilmember Larson stated he disagrees with Councilmember Rem's statement that there are no differences between the feasibility study presentcd to the Council in 1999 and the revised feasibility report cunently under discussion. He noted the revised report contains recommendations regarding rain gardens, edged bands instead of curbs in some areas, and does not recommend 32' wide streets. He added the differences are significant. Councilmember Rem stated that some parts are different. She stressed that the issue of whether every street needs to be reconstructed remains. She added that the first feasibility study did not include 32' road widths. Councilmember Larson stated he can only recall one feasibility study. Councilmember Rem stated the first feasibility study was prepared in November of 1999. She added a second feasibility study was prepared later in 1999. Councilmember Larson stated the study prepared in November of 1999 was not a feasibility study. Councilmember Rem stated that the feasibility study should correspond with eaeh street's PCI number. Council member Larson stated that the neighborhood approach to pavement managcment, which recognizes that some streets might not need reconstruction as much as othcrs, should be rcvisited. Councilmembcr Rem asked how many neighborhoods the City could afford to complete at this rate. Councilmember Larson statcd the City has committed to completing one neighborhood every two years. Coul1cilmember Rem asked whether that would apply to every strcet in the neighborhood. Councilmember Larson confirmed this. Councilmember Grant stated the City should not begin a street reconstruction program on a neighborhood in which the streets are not in need of repair. I-Ie added this would minimize the investment made by the City years ago. He noted he would wish to review the City's Pavement Management Program. He expressed concern that the Council is discussing the issue with residents without being able to give specifics with regard to thc program. Councilmember Rem stated, with regard to the November 1999 engineering report, the cover sheet refers to the report as a "feasibility study". She added the Council acknowledged it was a feasibility study. ARDEN HILLS CITY COUNCIL - Octoher 10, 2000 6 Councilmember Aplikowski stated that the impact on the neighborhood should have been considered hefore the feasibility report was undertaken. She reiterated that the project should be . postponed until further review is completed. She stressed that many city streets are in need of repair which will be done in the future. Councilmember Aplikowski stated that a neighborhood projcct of this type may not be appropriate. She added that shc has been on the Council for eight years and has always attempted to support the City's road improvement efforts. She noted that, in this case, she is unahle to support the project, partially due to resident's comments. Councilmember Grant stated that a concerned resident recently approached him as his street, which was in good condition, was scheduled for reconstruction. He added he does not like the current PMP neighborhood project eonecpt, as it does not reflect a sound financial decision. Mayor Probst stated that a rejec1ion of the feasibility report and abandonment of the project constitutes bad public policy on the part of the Council. He expressed his disappointment that the discussion in no way reflects discussions held over the past year. He noted that the current Council had voted unanimously, with the exception of Councilmember Grant, to move ahead with the project on a neighborhood basis. Mayor Probst stated that it was agrecd a ycar ago that the Ingerson neighborhood had the worst collection of streets. He reiterated that a purpose of the resolution is to establish a public hearing for residents to express their concerns. He noted that the public hearing is not being held at this mecting. . Mayor Probst statcd that, in rejecting the program, the Council will do a disservice to the neighborhood in particular and thc community in gcneral. He added that the neighborhood does not have a storm water management systcm, and there is significant disagreemcnt with regard to solving storm water issues. Couneilmcmber Larson stated that the Council should have been more specific in its request to staff for a feasibility study. He added that staff and the City Engineer did not fail in completing what was requested by the Council. He noted that the Council should be specific, and communicate to staff that a 6" curb and gutter is not prcfcrred. Councilmember Aplikowski stated that staff rcquested that the Council not be specific about such mallers. She added the recommendation was that staff bring back options. She noted that the revised feasibility report does not present options. Councilmember Grant stated that two neighborhoods had lower PCI ratings than thc Ingerson neighborhood, but lngcrson had more ponding issues. He added it was his understanding that the Ingcrson neighborhood was chosen for the project because state funding sources were available. Hc noted he would prefer to see road projects driven by the condition of the roads and not the condition of the City's finances. . e . . ARDEN HILLS CITY COUNCIL - October 10. 2000 V'< I : ~ r 7 Councilmember Aplikowski stated it might bc wise to wait until thc second generation surfacc watcr management plan is completed before revicwing the project again. MOTION: Councilmember Rem movcd and Councilmember Aplikowski seconded a motion to remove the motion currently under consideration. The motion carried unanimously (5-0). MOTION: Councilmember Rem moved and Councihnember Grant seconded a motion to withdraw from the Ingerson Ncighborhood project due to lack of agreement on the revised feasibility report. Voting on the motion: Aplikowski, Gran1 and Rcm voted aye< Probst and Larson voted nay. The motion carried (3-2). B. Outdoor Skating Rink Establishment and Operation Policy Mr. Lynch stated that Ms. Fran Holmes presented a petition to the Council at their September I I meeting and was requested to attend the recent meeting of the Parks, Trails and Recreation Committee (PTRC). He added that as a result of that meeting, the PTRC is recommcnding the re- establishment of the skating rink at Valcntine Park. Mr. Lynch stated that due to future storm water management planning as well as the parks comprehensive plan study, staff recommends not to re-establish thc rink or warminghouse at Valentine Park. He added staff also agrees with the PTRC's recommendation to eliminate the pleasure rink at Cummings Park for thc 2000/2001 season. Mr. Lynch stated that the PTRC also recommends that no private rentals be allowed during gencral skating hours with the exception oftlle previonsly established policy with local hockey associations. Councilmember Aplikowski expressed concern that neighborhood traditions and the City's enjoyment of green space are being lost. She expressed concern that City staff decided that the rinks are no longer feasible and will be elosed despite the recommendations of the PTRC. She noted she finds it personally offensivc that neighborhoods are impacted by budget issues. Councilmember Aplikowski stated that staffing issues in the warminghouses can be resolved. She added that such decisions should not be made arbitrarily without some discussion with neighborhood residents. She noted that such decisions should be delayed until the completion of the City's comprehensive plan. Councilmember Grant stated that he would support the continuation of a rink at Valentine Park. He added he has skated there for many years. He added that a rink should be included in the park regardless of the future use of the park. ARDEN HILLS CITY COUNCIL - October 10,2000 D'). ,.....,< !'?~ , ii 8 Councilmember Larson stated he would wish to learn why staff recommends shutting dovm the rinks. He added he understands the park has been physically unsuitable for flooding a rink, and . staffing of the warminghouses has been an issue. Mr. Moore stated that from a historical standpoint, numbers of skaters have been very low in Valentine Park. Hc addcd that outdoor skating as a recrcational activity has been declining with the advent of indoor icc rinks and skating areas. He noted that Valentine Park has had the worst attendance in the City, and Cummings Park has had the second worst attendancc. Mr. Moore stated there has been a rink in Valcntine Park for many years, as noted by Council member Grant. He added the location of the rink and the terrain has changed with the addition of the parking lot and the location of the wanninghousc. He noted it is difficult to maintain ice at that location. Councilmembcr Larson asked where the nearest available pleasure rink is located. Mr. Moore stated that Frceway Park has a pleasure rink and a hockey rink, both of which will have more genera] skating time than in the past due to the restriction of use by Bethel College. He added that there arc pleasure rinks at Perry Park and Hazelnut Park (which has the best ice in the City and is thc most active facility). Mr. Moore stated there are thrcc parks with pleasurc or hockey rinks to choose from within a fiye-minute radius of Valentine Park. Councilmember Grant stated that the pleasure rink at Hazelnut Park is moderately sized compared to the Shoreview figure skating rink which is significant in size. Mr. Moore stated the rink at Hazclnut Park is the largest rink in the City with large numbers of skaters every year. . Councilmember Grant stated that demand would increase as the City reduces the number of rinks. He added he supports re-establishment of the rink at Valentine Park. Councilmember Rem stated shc is confused by the staff memo of October 4, which indicates that Valentine Park's rink should remain closed until the Comprehensive Plan is completed, and yet recommends the immediate elimination of the rink at Cummings Park. She noted that the PTRC, which serves the community well, made a recommendation which was overturned by City staff. Councilmember Rem stated, in her opinion, that this issuc and the street improvement project represent poor policy making. She expressed concern that it seems to residents that when they don't want something, they get it, and when they want something, thcy can't have it. Councilmember Rem stated that if the neighborhood residents want a rink in Valentine Park, a rink should be established. She added that residents have presented their reasons and the Council act on the PTRC's recommendations. Mayor Probst stated he takes exception to the comments of Councilmember Rem. He added it is . unfair and incorrect to suggest from the bench that the Council purposefully does the opposite of what residents want. e e e ARDEN HILLS CITY COUNCIL - Octobcr 10, 2000 . . '-::r 9 ~E> ~j-"'a c. i ., c:," - ;~ Mayor Probst statcd that the Valentine Park rink was closed last year with the full understanding of thc Council. Hc added that residents can come forward and ask for it to be re-established. He notcd that City staff diffcrcd from the PIRC in their opinion on the re-cstablishment of the rink, and the Council must choose a course of action. Mayor Probst stated that the Council's comments with regard to this issue and the street improvement project issue imply that City staff is responsible for creating difficult situations. He added he does not believe this is the case, and the Council has not been clear in tcrms of offering direction. He noted he does not have a strong opinion either way, although budget issues must be taken into account. Craig Wilson, 1677 Lake Valentine Road, s1ated that he has lived near Valentine Park for ovcr eighteen years, and an ice rink has been in the park all that time. He addcd it seems strange to suggest now that the rink is not sustainable or maintainable, as the rcsult of construction done by the City. He noted the neighborhood should not suffer due to actions that have been taken by the City. Christine Wilson, 1677 Lake Valentinc Road, stated that it has never been their purpose during their private parties to exclude other residents from skating at the rink. Fran Holmes, 1804 V enus Avenue, thanked City staff and the Council for their cooperation on this issue. She added the rink at Valentine Park has been open for 32 years, and the residents of the neighborhood are asking for their rink back. Shc noted the residents intend to have a party this winter ifthe rink is re-opened. Councilmember Larson asked whether at somc point the neighborhood would feel that usage of thc rink would make it inoperable. Hc noted the rink's low number of skaters, and usage may not warrant the on-going maintenance of the rink. Ms. Holmes stated that there are no lessons at the rink, and it is not a hockey arca with organized groups, which might inflate the City's numbers at other rinks. She added the numbers appear to be adequate, and the neighborhood wants the rink back. Ms. Wilson stated the City has not provided any actual figures to indicate exactly how much money the City would be saving by eliminating the rink. Councilmember Larson stated that staffs memo indicates the avcrage rink costs approximately $7,000 to maintain each winter. Mayor Probst asked whether there is skating on Valentine Lake. Ms. Holmes stated she skis on Valentine Lake, and the ice is not suitable for skiing or skating. She added she would not want children skating on the lake. Councilmember Aplikowski asked whether the closure ofthe Valentine Park rink is strictly operational. Mr. Moore confirmed that the rink is difficult to install and maintain. He noted that poor ice and poor rink location might have contributed to low numbers of skaters. ARDEN HILLS CITY COUNCIL - October 10,2000 10 Councilmcmber Aplikowski requestcd clarification with regard to the closurc of the Cummings Park rink. Mr. Moore stated thcrc is a safety issue in Cummings Park as the warminghouse is at _ a higher clevation than the plcasurc rink, and skaters must walk 30-40 feet down a paved trail to .- reach it Michelle Olson, Recreation Program Supcrvisor, stated that the Cummings Park pleasure rink has been difficult to maintain and access is not safe. She added that pleasure skaters often use the hockey rink rather than walk to the pleasure rink, which causes conflicts with skaters who wish to play hockey. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to re-establish an outdoor skating rink and warminghouse at Valentine Park and eliminate thc plcasurc rink at Cummings Park for the 2000/2001 season. Councilmember Grant suggested that the Cummings Park neighborhood residents be notified of this decision. Mr. Moore notcd that the PTRC's recommendation was for the establishmcnt of the skating rink but not the operation of the warminghouse. He added that the inclusion of a warminghouse would require additional planning and budgetary considcrations_ COLlncilmcmber Aplikowski stated that a timer for the floodlights could be used if the warminghouse were not open or staffed. e Ms. Holmes stated the neighborhood needs a warminghouse if the rink is to be successful. She added that numbers will definitely go down. She noted that exclusion ofa warminghousc does not accurately reflect the discussion at the PTRC meeting. MOTION: Councilmembcr Aplikowski moved and Councilmcmber Larson seconded a motion to re-establish an outdoor skating rink at Valentine Park and eliminate the pleasure rink at CUlmnings Park for the 2000/2001 season. The motion fail cd (5- 0). MOTION: Councilmember Larson movcd and Councilmember Grant seconded a motion to re-establish an outdoor skating rink and warminghouse at Valentine Park and eliminate the pleasure rink at Cummings Park for the 2000/200 I season. The motion carried unanimously (5-0). Ms. Olson stated, with regard to private rentals, that the presence of a private party at a rink might discourage other skaters during public use times. She added that an overlapping period of time to after hours rentals is acceptable with the understanding that the rink is being shared. Ms. Olson stated that both Shorcview and Roseville City staff indicated that they allow residcnts to rent rinks only after hours and with a warminghouse attendant. She added she would recommend the elimination of privatc rentals for all rinks until public skating hours are over. e . . . T ~~ ARDEN HILLS CITY COUNCIL - October 10,2000 Jl MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion not to allow private rentals sole usc of rinks during general skating hours, with thc exception of the previously established policy witlllocal hockey associations. The motion carried unanimously (5-0). Councilmember Aplikowski stated she does not support City micromanagement, adding she supports responsiveness to resident's concerns. C. Tobacco Ordinance #310 Violation, Avanti Petroleum, Total Mart, 3673 Lexington Avenue North Mr. Filla stated reviewed a Tobacco Ordinance violation, in which a clerk at the Total Mart located at 3673 Lexington Avcnue North sold tobacco to a minor on December 19, 1999. He added 1he clerk's court-imposed 9-month probation period has ended and the licensee must be dealt with administratively by the City. Mr. Filla statcd that the licensee was notified of tonight's hearing but has not responded or voluntarily paid the first offense fine of $200. He advised that this meeting's record include a copy of the action taken by the Ramsey County District Court as well as a copy of the notice sent to the applicant along with a statement to the effect that the applicant had been sent a notice of the hearing but chose not to appear or contact City staff. He noted that the fine of $200 is required by City ordinance. MOTION: Council member Grant moved and Councilmember Aplikowski seconded a motion to approve inclusion in the minutes of a copy of the action taken by Ramsey County Court in the case ofa City Tobacco Ordinance violation by Avanti Petroleum as well as a copy of the Notice of Violation sent to the offender, and in the licensee's absence, to authorize City staff to levy a mandatory fine of$200. The motion carried unanimously (5-0). D. Ord. No. 320, Zoning Ordinance Amendments (Antennas), Planning Case #00-28 Mr. Lynch stated that revisions to the City's Zoning Ordinance pertaining to antennas were made during a discussion at thc Council's last worksession. Mayor Probst clarified that the amendments only pertain to antennas on the City water towcr sites and not on any other portion of the antemm ordinance. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve adoption of amendments to Section VI (1) of the City of Arden Hills Zoning Ordinance, representative of the "Proposed" Zoning Ordinance Amendment (Antennas)" section of the staff memorandum, dated August 3,2000. The motion carried unanimously (5-0). E. City Hall Facility D',; 1 ',: '~{" r iLT /.., ,.~ r, l"Wl!.~ . ~ . 12 ARDEN HILLS CITY COUNCIL - October 10,2000 1. Approval of Quit Claim Deed between Departmcnt of Army and the City, substantially in thc form prescnted, subject to non-substantial changes being approved by thc City Attorney aud City Administrator; and Authorize the Mayor and City Administrator to Execute all necessary Documentation . Mr. Lynch stated the Quit Claim Deed was forwarded to City stafffor revicw by the Council. He added it was requested that the document be returned with suggestcd amendments which the- Department of the Army mayor may not take into account. He noted that a signed document would be returned to thc City to be signed by the Mayor and recorded with the County. Mayor Probst statcd hc is a firm advocate of all items on the agenda related to the new City Hall facility. He expressed his conccm that the Council was being given the opportunity to revicw thc Quit Claim document. He urgcd the Council to act affirmatively on all three items. Councilmember Larson asked whcthcr the Quit Claim Deed has amendments. Mr. Filla stated a change in the second paragraph of the first page refcrs to "Exhibit A". He added he would recommend that "Exhibit A" be rccordcd along with the deed. He noted this would define the document in more detail. He stated he is unsure whether the National Guard would go along with that. Mr. Filla stated, with regard to the easements on the second page of the Quit Claim Deed, that they covcr a larger area than the location of the utilities. Hc added he spoke with a representative ofBRW who advised that the actual utilities are all located within the Highway 96 right-of-way, . and therefore should not be a problem. Mr. Filla stated that the City may wish to approach the utilities companies after the deed is recorded to advise that blanket easements will not be neccssary over sections of the land. He added this will not be a problem with regard to construction of the facility. Council member Rem requested clarification with regard to thc timelines included in the Quit Claim Deed. Mr. Filla stated that all documents listed in the deed are documents ofrecord and can be obtained from Ramsey County to determine what length of time they exist. He added he would advise that the other agreements involving the City is recorded as they expire automatically by their terms. Mr. Lynch stated that it would be in the utility company's intcrcst to approach the property owner at this timc to roll the easement over for another period of time. Mr. Filla stated he was surprised that the casement is not perpetual, adding this is probably the case because it was acquired from the Army. Councilmember Rcm, with regard to joint office space, whcther the five-year period is the longest they will be allowed a presence in the building. Mr. Lynch stated that the five-year period could be extended. He added the City has the right to give notice of termination but no sooner than five ycars from now. . . . . ARDEN HILLS CITY COUNCIL - October 10,2000 13 MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve the draft Quit Claim Deed and authorize thc Mayor and City Administrator to proceed with execution of the documcnt. Voting on the motion: Aplikowski, Grant, Larson and Probst voted aye. Rem voted nay (4-1). The motion carried. 2. Approval of Right of Early Entry Document Mr. Lynch stated the expanded Right of Early Entry document removes restrictions which existed with the earlier Right of Entry document. MOTION: Councilmember Aplikowski moved and COlmcilmember Larson seconded a motion to approve the Umestricted Right-of-Entry document and authorize the Mayor and City Administrator to proceed with execution of the document. Voting on the motion: Aplikowski, Grant, Larson and Probst voted aye. Rem voted nay (4-1). The motion carried. 3. Rochon Construction, Award of Full Construction Contract Mr. Lynch stated that construction on the City Hall's foundation and other related activities would begin as soon as possible after award of the full construction contract to Rochon Construction. Councilmembcr Grant rcquested an update from Rochon Construction with regard to the project. Mr. Robert Dew, Rochon Construction, stated that excavation at the site has been completed and concrete was scheduled to be pourcd the next dav. He added the 8" water line From Hamline Avenue was installed and the parking lot subgrade was bcing prepared for thc groundbreaking ceremony. MOTION: Councilmembcr Larson moved and Councilmember Aplikowski seconded a motion to approve authorization of Architectural Alliance to notify Rochon Corporation to bcgin all other construction, according to the contract. Voting on the motion: Aplikowski, Grant, Larson and Probst voted aye. Rem voted nay (4-1). The motion carried. ADMINISTRATOR COMMENTS Mr. Lynch stated a symposium was scheduled for Friday, October 13 in Building 105 at TCAAP from 10:00 a.m. until 3:00 p.m. He added the meeting was called by the Under-Secretary ofthe Army to discuss the federal government's role in redcvelopment of the TCAAP property. He ARDEN HILLS CITY COUNCIL - October 10, 2000 ~.~~;-. LJ.' , "-'tw!' ;~' ,.' 14 notcd that several City staff, including himself, Ms. Chaput, and possibly Mr. Post, planned to attend, and invited interested Councilmembers to attend. . COUNCIL COMMENTS AND COMMITTEE ACTIVITY RRPORTS Council member Larson reviewed the Planning Commission's recent meeting, at which both a lot consolidation on Katie Court and a PUD Amendment for North Heights Church for the constmction oftwo gazebos wcre recommended for approval. Councilmember Larson stated that the Fire Board meeting scheduled for Wednesday Octobcr 11 was rescheduled. Mayor Probst suggcsted that a Council worksession be dcvoted to discussion of the pavement management program. He stated thc Council's discussion this evening indicated a need for a review of the program. He expressed his disappointment that the Council does not feel they have a good undcrstanding of the City's policy a year after the project was begun. Mayor Probst expressed concern that, by this evening's action, the Council has made further pavement management in the community impossible for some time. He stated that the neighborhood had legitimate concerns, and the Council had an opportunity to work through their issues and move forward with thc project. Mayor Prohst statcd that the Leaguc of Minnesota Cities (LMC) staff who presented a program at thc rccent mayor's conference he attended may be available to speak ,vith the Council about recommended approaches to management of issues and basic principles that can be used in any situation. lIe suggested that this could be scheduled some time after the election. . Mayor Probst stated that a 2-hour timeslot would be adequate, as it is not a lengthy presentation. He added a separate cvening session might be scheduled. Councilmember Larson stated hc would prefer a separate evening. Councilmember Grant agreed. Mayor Probst stressed the importance ofthc Council's role as public officials to be careful in public commentary as they deliberate issues in the public rcalm. He added this is equally important for City statf. Mayor Probst stated that staff arc anticipating approximately 100 people to attend the City Hall groundbreaking, which is scheduled for October 17. He added he intends to otTer a number of thanks and to reeognizc past mayors and councilmembers who were significant in the success of the projcct to this point. He noted he will offcr further commentary on the involvement of Congrcssman Vento. ADJOURN MOTION: Councilmember Grant moved and Councilmember ApJikowski seconded a motion to adjourn the meeting at 10:10 p.m. The motion carried unanimously (5-0). . . . . ARDEN HILLS CITY COUNCIL - October 10,2000 ~'\. J ~" LdH /\, lC I' 1"",", ~ ' 15 Dermis Probst Mayor Joe Lynch City Administrator NOTICE OF MEETINGS The next regular City Council meeting will be held Monday, October 30, 2000 at 7:30 p.m. at the Arden Hills Council chambers. . e MEETING MINUTES CITY COUNCIL WORKSESSION MONDAY, OCTOBER 16,2000 4:45 P.M. - CITY HALL, 4364 WEST ROUND LAKE ROAD CALL TO ORDER Acting Mayor Gregg Larson called the meeting to order at 4:47 p.m. Those present included Councilmembers Beverly Aplikowski and David Grant. Councilmcmber Rem arrived at 4:53 p.m. and Mayor Probst arrived at 4:56 p.m., at which time Acting Mayor Larson turned the gavel over to Mayor Probst. Staff present included City Administrator, Joe Lynch; Public Works Director, Dwayne Stafford; Parks and Recreation Director, Tom Moore; Planner, Jennifer Chaput; and Recording Secretary, Sheila Stowell. City Accountant, Terry Post arrived at approximately 6:15 p.m. OUARTERL Y WRITTEN DEPARTMENT REPORTS Councilmembers reviewed written quartcrly department reports with staff. DEREK HAMES. SHIKARI DESIGN. INC.. LOGO DESIGN e Derek Hamcs was present to present more finalized versions of the City's proposed new logo. It was the consensus of thc Council that the centered design was preferable. After Council discussion, Mr. Hames was directed to return with paper samples; with and without lines separating information by moving text to bottom; and newsletter and sign samples. Mr. Hames reminded Councilmembers of an upcoming meeting with the City Event Task Force, and stated he would like to know the preferred logo prior to that meeting. STAFF DISCUSSION ITEMS PUBLIC WORKS DEPARTMENT Proposed Ordinance Amendment (Grease Traps) Mr. Stafford advised Councilmembers that recent televising of the City's sanitary sewer system has provided evidence of numerous grease clogs. Staff is recommending a proposed ordinance amendment requiring grease traps for city restaurants, to reduce maintenance. Staff would request Council action at a future regular Council meeting. e ARDEN HILLS CITY COUNCIL WORK SESSION - OCTOBER 16, 2000 .0 It was thc consensus of the Council that, if such an ordinance was passed, the offenders be given notification prior to penalties being applied; and suggested an infi)[mational notice be providcd to the potential ollenders prior to scheduling a public hearing. e Staff was directed to provide a draft ordinance for Council review; some suggested dates for informational meetings; and public hearing. Recycling Contract - Request for Proposals (RFP's) Mr. Stafford reviewed options for RFP's for renewal ofthe City's Curbsidc Recycling Contract. Staff was directed to prepare a generic RFP; consider the lowest bidder with the possibility in sharing in cost rcductions due to market success; seek a two-year term, with optional renewal at City's discretion. Proposed Improvements, Ingerson Lift Station Mr. Stafford reviewcd the proposed improvcments to the Ingerson Lift Station, as part of the continuing capital improvement schcdule, fundcd through the sanitary sewcr fund. Stall was dircctcd to explore the ownership of adjoining property; review sizc nceded for the lift station; and to proceed with the project as outlined. FINANCE DEPARTMENT 2001 Budgct Discussion Items Mr. Post reviewed various itcms in his staff memo to City Administrator Lynch dated October 12, 2000, and reviewed future requirements in Government Accounting Board Standards (GASB) Pronounccment No. 34_ e Discussion items included the 200 I - 2005 Capital Improvement Plan (CIP); and previous first Pavement Management Program (PMP) approach, rather than the recently proposed neighborhood approach. Staff was directed to stay the coursc for the time being; with discussions on revising the PMP to be scheduled by mid-November. Mayor Probst directed staff to contact the League of Minnesota Cities (LMC) to facilitate discussion with the City Council at a future date on decision-making skills. Mayor Probst requested that the PMP discussion occur at a later date, once statlhas had a chance to review various options. Councilmember Aplikowski suggested that Councilmembers commit to additional mccting time in order to discuss the future of the City's Pavement Management Plan. e ARDEN HILLS CITY COUNCIL WORKSESSION - OCTOBER 16, ZOOO.; . ADMINISTRATION DEPARTMENT Councilmembcrs discusscd the Association of Metropolitan Municipalities (AMM) 2001 Policy Priorities 2001. It was the conscnsus of the Council that they were disappointcd in the list oflegislative initiatives. After discussion, the Council selected three (3) priorities to forward to the AMM, by action at their October 30, 2000 regular City Council meeting. Those priorities are as follows: . I-A . V-B . Other Le,'Y Limits (Revenue) Rcgional Transit System (Transportation) Sales Tax Repeal COUNCIL COMMENTS Councilmembcr Rem noted that the Operations and Finance Committee meeting was scheduled with discussion centering on HACA and streetlights. Councilmcmber Grant stated that hc had been approached by several neighbors regarding burning regulations. Councilmember Larson had no comments. . Councilmember Aplikowski spoke regarding Ms. Lemberg's concerns (1401 Skiles Lane) regarding the neighbor's fireplace and the invasiveness of the smoke in their home. Councilmember Aplikowski advised that the City Events Task Force would be mceting in the near future, and would like to suggest that a calendar of the celebration events be documented, rather than serve as a sale item at the event. Mayor Probst reviewed several events he has been requested to attend in his capacity as Mayor and TCAAP-related activities. CITY ADMINISTRATOR COMMENTS Mr. Lynch had no comments. ADJOURN MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to adjourn the meeting at 7:45 p.m. The motion carried unanimously (5- 0). . . . . , CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 10/30/00 COUNCIL MEETING PAGE j OF3 CLAL.IS PAID SINCE LAST COUNCIL MEETING (1011011I0) ':}tk# ')j,;:,:ci:.tMAH>: CQMMEKT$} , 18396 10/09/00 Affinity Plus Fedeml Credit Union 3,591.69 First October Pavroll 18397 10109/00 Public Enm[ovees Retirement Association 3,161.68 First October Payroll 18398 ] 0/09/00 leMA Retirement TmsL - 457 1,794.65 First October Payroll 18399 10/11/00 DCiL Inc - FS^ Dcnartment 238.15 Medical Reimbursement 9129100 18400 10/12/00 Lake Country Service Cooperative 349668 Insurance ~ Novembel 18401 10/12100 MN Department of Revenue 2100 Sales Tax - S~~tember 1840' 10/17/00 MIU1A 580.00 Conference Re!:!istration - :\100re & Olson 18403 10/17/00 Northern States Power Company 4,35724 SenLember/Octobcr Service 18404 IOn 7/00 Vertical Endeavors 74.95 Vacation Dav Trin 18405 10117/00 Cinema Cafe 36.00 Vacation Dav Triu 18406 ]Oi]7iOO Underwater World 68.110 Vacation Dav Trin l8407 10/17/00 Camn Snoopy 144.00 V Reation Dav Trin 18408 10/20/00 Reiling, GcaTae & Mar\' 36,765.00 Condemnation A ward - Rcilinp' Proncrtv 18409 10/23/00 Public Emolovees Retirement Association 3,223.39 Second October ]}avroll 18410 10/23/00 leMA Retirement Trust - 457 1,795.16 Second Octoher Payroll 18411 10/23/00 Affinitv Plus Federal Credit Union 3.41696 Second October Pavroll 18412 JO/23/00 Allllraisal Con cents, Tnc. 1.00000 Commissioner's pee - Reilinn Condemnation 18413 10!2J/OO Faricv, Ravmond Jr 1,214.76 Conunissioncr's Fcc ~ Rcilitl~-Condcmllatiot1 18414 10/23/00 R.tI..t Parranto Co., Inc, 1.000.00 Commissioner's Fce - Reilinl! Condemnation 18415 10/24/00 DCA. Ine . FSA Dcnartmcnt 34000 Daycarc Reimbursement 10/13/00 18416 10/24/00 Country Sun rann 100.00 50 Pumnkins - Pumnkin 1 funt 18417 10/24/00 Hannv Faces Entel1ainment 9000 Final Pavtnent ~ Pum )kin Hunt 10/27/00 18418 10/24!OO Rainbmv Foods 29.90 Pumnkin Hunt Cookies I I II SubtotRl - Paid Claims 66.539.21 I Paid ClaUllS From Above- 66.539.21 Add Unpaid Claims, Page 3 of 3 - 293.534.02 Total Accounts Payahle Claims for Council Approval, 10/30/00 ~ 360,073.23 Note: Checks tor unpaid claims totaling $196,739.95 \vere mailed 011 October 11, 2000 ,dIeT approval at the Octocer 10, 2000 Council.\ket1l1g They were check numbers 18338 - 18395 This sequence corresponds to unpaid temporal)' numbers T I - TS8. Check numbers 1 R336 " 18337 wel.e used for alignment .,,,Jv;"'''''''''p''.ilbl",L;m.<1 . . . CITY OF ARDEN HILLS ACCOUNTS PAY ABLE CLAIMS REPORT TO BE APPROVED AT [0/30/00 COUNCIL MEETING lINPAID CLAIMS HEGISTER , P,\GE20F:1 ,:1 ...'..'.:: :' TOI 1013 1'00 Aarcee Paltv & Tent Rental, Tnc. 471.33 Canonv & Tables-Groundbrcakin" T02 10/11/110 .:\ccnratc Press, 111C 2,089.54 Scntcmbcr & October Newsletterlfonns T03 10/11/00 Aid Electric Comoration 1,883.79 Trouble Shoot Siren T04 ]0/31/00 AMB Pronertv ] ,P 4,378.00 November Rent & Gcn Oper Expenses TOS ]0/31/00 Amcrinridc Annarel & Paoer 37.77 Uniform Purchase-Gell T06 10/31/00 Architectural Alliance 6]0.00 CiLY Hall Redesi,m 7/29-8/25/00 T07 10/31/00 AT&T 2460 Lonp- Distance-Public Vi/arks T08 10/11/00 Benes. Sandra 12.35 Milea2e Reimbursement T09 ]0/31/00 Best Western Kellv Inn 230.82 t\.1RP/\ Conference LoduinlZ-Moore & Olson T]O 10/31/00 l1ifTs, Toe. 422.86 Portable Toilets T1] 10,31'00 Braun ]ntertec Comoration A03.75 City Hall Proicct-Constmction Testinc T]2 10/31/00 Brunn, LuAna 240.00 October Cleanina-City Hall T]] 10/3]/00 Chaput, Jennifer ]0.95 Film & Develonina-Groundbreakinll TI4 10/JI/01I Coroorate express 54].79 Office Supplies & COpy Paper T]S 10/31/00 Deli Double 637.96 Catering-Ground Breakina '116 10/31/00 E-7. Recycline:, Inc 4,714.00 October Service TI7 ]0/31/00 Elder-Jones 104.00 Refund-Duildine Permit #ROO-7439 Tl8 ]0/31/00 Frattallonc's I Tardware, Tnc 7901 October Purchases TI9 [0/31/00 Frevberocr, Scott 38.44 Uniform Purchase-Freyberger no 10/3]/00 (ionhcr Stale One-Call, Inc. 54.40 September Service 1'2] ]0/3 ]/00 Grainger, Inc. 278.24 Air Comnressor-Lift # 13 T22 10/31/00 Grasley, Bob~Trcasurer, Fire Reltef Assoc 160)8100 2000 State Fire Aid T23 10/31/00 Hanzalik, Sharon 315.00 SeDtember & October Newsletter 1'24 ](}/31/00 Hvdro Supply Company 1,706.]3 (4) Meters-Tony Schmidt Park (Rebilledi T25 10131/00 Tel Dulux Paint Centers 26.57 Field Marking Paint T26 10/JI/OO IndeDendent School District #621 130.00 Intermediate V/ord- T. Moore T27 10/31/00 I.U,O.E. Loca149 262.00 October Pavroll Deductions T28 ]0/31/00 Lake Countrv Chanter-ICBO 2500 200 I Ylembershin T29 ]0/3]/00 Lillie Suburban Newspapers 25.84 Leoal Notices no 10/31/00 Lvnch, .Toe 4083 EX11ense Reimbursement T31 10/31i110 Maaco Auto PaintinQ 7S0.00 Paint-2000 F350 Truck 132 10/31/00 l'v1cCollister & Co. 6[6,23 Shon SunnIies T33 10/31/00 Met Council Environmental Services 40,04000 November Sewer Charge T34 10/31/00 MAMA 16.00 :J'\:leetino I O/l9/00-L vnch T35 10/1 1/00 Midwest Asphalt Comoration 1,359.68 Road ReDair Materials TJ6 ] 0/31100 MN Pollution Control ^gencv 23.00 Class SD Onerator Certificate-Stafford I I Total- Lnpald Claims--- 223,180.88 I ,-""I'''''''''''"''I,,~,"k,hi",'1 . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAtMS REPORT TO BE APPROVED AT [0/30/00 COUNCIL MEETING PAGE 3 OF 3 DIPAID CLAIMS REGISTER: ...tMlf(.....I.....CkiiX'l't.....I.. HNlffili/' :'::WMbU\i"t':':::~:::::: Cb~lMilKlo. . './11 I i 137 10/31/110 Natale's Caffe. Inc. 83.84 Council Worksessioo 10/16/00 nR 10/1liOO NCPERS Grouo Life Insurance 45.00 PERA Life Insurance-01ovember T39 10/3 I 100 North Metro Insnection. Inc 913.60 Seotember Electrical ]nsnection T411 10/3 j!j}O N0I1hern Water Works Sunnlv, Inc. 226.72 ]492 Arden PJ-Sewer RenaiJ T41 10/3UIIO O'Rricll, COl1LllC 4200 Refund-Dance T42 1013 1100 Olson, Michelle 135.45 Mileage/ExDense Reimbursement T43 ]0/31100 Pace Analvtical 319.00 October Water Testine T44 10/31100 Peterson. Fram & Der[!rnan 5,S09.3R Sentember Lc>-'al Fees T45 10/31/110 PosL Terrance 42.57 Mileage Reimbursement T46 10/31/00 Purchase PoweT 465.00 Postaac-1\tcter T47 111131100 nest Software Systems 51000 Public V/orks~Software Un date '1'48 10/31100 Ramsev County Public Works 1.982.75 City Street Striping (40,046 ft (a] .37 ft) T49 10/31/00 Ramsev County 55,23192 Oct La\v Enforcement & Se lt ruel Purchases T50 10/31100 Rehbein ExcavatinQ, lnc 1.194.05 Excavate Sewer 1'51 10111/00 Shoreview. City of 38.87 Soccer Program Sunnlies I52 10/3]/00 Sprint PCS 104.61 Cellular Phone Service T53 ]0/31/00 S[<loton Group 100.00 FSA Administmtioll Fees-September TS4 10131/00 SteoDlIlgstone Theatre 780.00 Theatre Classes (3) TS5 10/31100 Stowell. Sheila 5190 l\.1ileaQeIExnense Reirnbursement T56 10/31100 Szvmanskl, Sherv] 36.00 Refund~Socccr T57 10/31/110 Target Stores 69.58 Program Supplies T5X ]0/31/00 Timesaver Off-Site Secretarial 545_39 Rceordinl! Secretary T59 10/31/00 Triareo Arts & Cmlls, Tnc. 3807 Snecial Event Sunnlies T60 10/3]/00 United Business :Ylachines 49.04 Okidata Ribbons (3) 1"61 1013 ]/00 US Vv'cst Communications 274.16 Phone Scrvice~Perrv Park T62 ]0/3l100 Vermeer of \:1(nne50ta 250.89 Blade Shamening/October Purchases T6J ]0/31/00 Waldoch Sports 26.88 Air Filter #8 T64 10/31/00 \\iest \Veld ] 77.56 Shan Supplies T65 10/31100 Xerox Comoration I 108.91 Sept Base Charge/Nov COPier Lease Subtotal, Page 3 01'3 ~ 70,353 14 Pae'e 200 I3roueht Forward ~ 223,180.88 I Totalllnpaid Claims n~ 293,534.02 I "n<ly"''''''''''',p:-",I<.'<I",""I . . . " " ,~ ~ "- ~- a' ~ :;, 6-. (:;: ]" ~ c~ & ~ " ..; c ~ f.;! 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" " ~ S::" i 00 ~ , N g ~ ~ 0 m ~ 0 r ~ ~ [ ~ r, 0 w w g; ~ 4 . (") ::j -< o "T1 )> ;:0 o m z J: r- r- OO roW q!j l& 0 1!:Z :< 0 c;o 0(") ....-1 00 OllJ S'm ~;:O ~"'C ~)> 0-< s;:O o r- r- " . . . CITY OF ARDEN HILLS MEMORANDUM DATE: October 24, 2000 TO: Joe Lynch, City Administrator Terrance Post, City Accountant @) FROM: SUBJECT: Resolution Authorizing a Tax Ratc Increase for Payable 2001 Taxes Backe:round Per Minnesota Statutes 275.078, the City Council must specifically approve a resolution authorizing a rate increase for the Payable 2001 Levy. After completing the worksheet provided by the Ramsey County Auditor's Department (Attachment A), the allowable levy certification rate would calculate to 16.75%. However, the preliminary levy certified to the County in September identified a dollar need of$I,839,517 or $49,392 above tbat identified by the levy certification calculation of$I,790,125. Recommcndation Staff recommends that the Arden Hills City Council adopt Resolution No. 00-37, "A Resolution Authorizing a Tax Rate Increase for the 2000 Tax Levy, Payable in 2001," at the regular City Council mecting of October 30, 2000. . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 00-37 RESOLUTION AUTHORIZING A TAX RATE INCREASE FOR THE 2000 TAX LEVY, PAYABLE IN 2001 BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the County Auditor is authorized to fix a property tax rate for taxes payable in the year 2001 that is higher than the tax rate calculated pursuantto Minnesota Statutes S 275.078 for the City of Arden Hills for taxes levied in 1999, collectible in 2000. Adoption of this resolution does not prohibit the City from certifying a final levy that will result in no tax ratc increase or a tax rate decrease. The City Administrator is hereby instructed to transmit a certificd copy of this resolution to the County Auditor of Ramsey County, Minnesota. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS . THIS 30th DAY OF OCTOBER, 2000. DENNIS PROBST, MAYOR ATTEST: JOSEPH P. LYNCH, CITY ADMINISTRATOR . " . 1010JI00 16:J7 FAX~ 266 2022 RMSY CNTY RECORDS Ii!I 001 .~ 1\0l1~# n I r A _ \/) -, " , .- ~ RAMSEY COUN1Y Date: To: Tele #: Fax#: From: Tele#: Fax#: . RE: Property Records and Revenue Chris Sau\uel, Managel', Local Governm.nt B30 Government Center West 50 West Kellogg Boulevard St. Paul, MN 55102-1696 Fax: 612-266-2022 1'rIl#: 266-2002 FACSIMILlE TRANSMISSION FORM October 3, 2000 Ramsey County Taxing Authorities ~ . ". ~t-It~ brand fax transmittal memo 7671 TOR.-v Co. Jeanne LaKosky, Accountant Tax Accounting Section Fu N ..... (651) 266-2045 (651) 266-2022 Payable 2001 Net Tax Capacities & Levy Certification Tax Rates Attached are the forms with proposed net tax capacities and the levy certification tax rate for taxes payable in 2001 for your juristiction. I apologi~e for the lateness ofthe values and for any inconvenience this may have caused you. Please feel free to call me if you have any que"stions. Jeanne . MlnnellDta'. Fint S_ Rule County JlrlnLed un ~ p;lfIIlrWlth ..minimum,;r( IfIt j.lI>IlolltIftll1mcrl'Xll\r.aM ~ -, 10/03/00 16:37 FAX 6~1 268 2022 RMSY CNTY RECORDS I4i 002 10/03/2000 ---" TNT . County Auditor's Determination of a Levy Certification Tax Rate Ramsey County Department of Property Records & Revenue Taxes Payable in 2001 AWifJJAI)lFf 4-73 .. City of ARDEN HILLS - - Lev~ Certification Tax Rate 1 Add: Payable 2000 Certified Net Tax Capacity Levy 2 Add: Payable 2000 Certified Referendum Market Value Levy 3 Equals: Payable 2000 Total Certified Levy 4 Less: Payable 2000 Certified Levy for General Obligation Bonds 5 Equals: Payable 2000 Total Certified Non-Debt Levy 6 Less: Payable 2001 Fiscal Disparities Distribution Dollars 7 Less: Payable 2001 HACA Net Tax Capacity Adjustment B Less: Payable 2001 HACA Fiscal Disparity Adjustment 9 Equals: Net Levy l!= $ $ $ $ $ $ 1,975,700 o 1,975,700 o .~ 1,975,700 185,575 0' 1'7901J 10 : Payable 2001 Taxable Net Tax Capacity I 11 I Levy Certification Tax Rate . - . $ 10,689,887 16.75% Payable 2001 N.on-Debt Levy Dete.rmination Total Certified Levy 1 Add: Payable 2001 Total Certified Levy (Net afHACA) + ~D2S; Dq2 2 Less: Payable 2001 Certified Levy for General Obligation Bonds _.. 0 3 Equals: Payable 2001 Total Certified Non-Debt Levy : '" 2. 0<..<; 0 L I J 4 Less: Payable 2001 Fiscal Disparities Distribution Dollars 185,575 5 EqualS: Payable 2001 Adjusted Certified Non-Debt Levy '" \ e ~q 1;17 6 : Net Levy from Levy Certification $ 1,790 125 I 7 I ReSuired Reducti~n (if Une 5 is gmater than Line 6) . .. . J $ _ -~ n - '6 1--- 1rt If Line 5 is greater than Li~e 6, Authority must pass a resolution for the inc.rease. . ~:~_0(03/00 _lJL.RJ'AX 651 266 2022 TNT RMSY CNTY RECORDS Ramsey County Department of Property Records & Revenue Tax Rate Calculation for Truth in Tal<ation Taxes Payable in 2001 " . City of ARDEN HILLS Payable 2001 13,385,351 244,875 13,630,226 599,839 2,340,500 :- 10,689,887 L L 977,1241 1_ _11,667,011__' Tax Capacity Values Real Estate ProperlY Personal Property T <:Ital Tax Capacity Less: Tax Increment Tax Capacity Less: Fiscal Disparity C;:ontribution.. ,Value for Local Rate I Add: Final Fisc~l Disparity Distribution 'yalue after Fiscal Disparit',' Sharing .. Market Values Total Market Value Total Referendum Market Value ~.. ~iscal Disparity Distribution' ~ .. Distribution Dollars -[- i" 658,430,800 I 658,351,600 f' '--b7'124I, l 185,575J To Calculate Local Value. Tax Base: ble 2000 Inc:l(De ,738,070 1,647 246,719 (1 ,984,789 1,645 514,917 84 ,005,653 334 ,464,219 1.225 908,726 68 ,372,945 .. 1,294 ,898,200 64,532 .819,000 64 532 Paya 11 .~ -- ,437 ,922 ,847, '66il ,398 ------, d ,600 ! .. ' _' ,.600 I ~ 41,672' 1,78~ 7,287 I,t] 003 10/03/2000 A~~ A- ~3 -I~ifi'~d Levy r~ I LellY Amount i I Amount Distribution Before HACA I HACA (A) - (B) '" (C) Dollars , ' (A) ~ (B) i (C) (D) j 1!\'L)D~(, I ~~ q~'2S09'L 'L 185,575 '-I Local Tax I Local Levy Local Capacity Rate (C) - (D) = (E) Tax Capacity (E) / (F) = (G) (E). (F) .. (G) \f>3~,)\~689,8871. \71..D80 j I. . 11 2 9 10 593 593 . . . IndependentSchoolDistrictNo, 621 Mounds View Public Schools uar"in~/OrL'Ie- .'.C""''''''"il.\'illfam,asilip 2959 North Hamline Avenue. St. Paul, Minnesota. 55113. Phone (651) 639-6006. Fax (651) 639-6203 Carl M. Colmark, Executive Director of Administrative Support October 17,2000 Mr. Joe Lynch City Administrator City of Arden Hills 4364 West Round Lake Road Arden Hills, Mn. 55112 Dcar Mr. Lynch: Mounds View Public Schools is interested and willing to participate in an easement for water line connections at Mounds View High School. If you need any further infomlation, please feel frcc to contact me at your convenience. Sincerely, q~,~ Carl M. Co1mark Executive Director of Administrative Support Serving the communities of Arden Hills. Mounds View. New Brighton. North Oaks. Roseville. Shoreview. Vadnais Heights Equal Opportunity for EdUCation and Employment . . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 00-38 RESOLUTION APPOINTING DATA PRACTICES COMPLIANCE OFFICIAL WHEREAS, Minnesota Statutes, Section 13 .05, Subd. ] 3, requires that the City appoint a City employee to act as its data practices compliance official to receive questions or concerns regarding problems in obtaining access to data or other data practices problems within the City; and WHEREAS, the City Council shares the concern expressed by the Legislature about access to City data and wishes to satisfy this concern by immediately appointing a qualified data practices compliance official as required under statute. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Mimlesota, that tile City appoints the City Administrator to serve as the data practices compliance official to receive questions and concerns regarding problems in obtaining access to data or other data practices problems. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY O.F ARDEN HILLS THIS 30'h DAY OF OCTOBER, 2000. DENNIS PROBST, MAYOR ATTEST: JOSEPH P. LYNCH, CITY ADMINISTRATOR . \Varren E. Peterson Jerome P. Fill", Daniel Witt Fram Glenn A Bergman John Michael Miller . Michael T oberle Sleven H. Bruns' Paul \V, F.'lhnin.g Esther E. McGi'~nis Jeffrey J- Cohen PETERSQ\J, FRL}M BEE~I\t1AtJ Suite 300 50 East Fifth Street St. Paul, M\ 'j'JIOI-1197 (6'51) 291-895'5 [6') I) 228-1753 facsimile Direct Dial #(651) 290-6907 July 6, 2000 Joseph Lynch City Administrator City of Arden Hills 4364 W. Round Lake Road Arden Hills MN 55112 ~~ ~-"......, l"ii:::v 'j LJ JUN 0 tl 20CO RE: Data Practices Act PF&B File No 10450.920001 Dear Joe: . This year the State Legislature adopted several changes to the Data Practices Act. One of the changcs requires the City to appoint or designate an employee to act as the City's data practices compliance official. The compliancc official would respond to citizen concerns regarding access to public data or otller data practices issues. This changc should be implemented by December I, 2000. I do not think the City has a formal access policy. It may be time to adopt this kind of procedure. Please contact me at your convenience. JPF:lk / / l/ . ',ALSO jI,)f.lITED]\J \'iISCON5iN e 4t ~ . , lJb- ? Y Resolution to appoint data practices compliance officer Ann Higgins Minnesota Statutes Section 13.05, subd. 13 requires cities to appoint a city employee to act as its data practices compliance official. That employee shall receive questions or concerns regarding problems in obtaining access to public data or other data practices issues. Recently the Dept. of Administntion prepared a sample resolution for appointing a data practices compli- ance official. This is part of the department's requirement to provide model policies and training assistance to cities when complying with the Government Data Practices Act (GDPA). Below is a sample resolution. For more information on data practices compliance and requirements under state law, contact Ann Higgins at the League, (65t) 281-1257'1: Sample resolution appointing data practices compliance official State of Minnesota City of Title: Appointment of Data Practices Compliance Official WHEREAS, Minnesota Statutes, Section 13.05 Subd. 13 requires that the city appoint a city employee to act as its data practices compliance official to receive questions or concerns regarding problems in obtaining access to data or other data practices problems within the city, and, WHEREAS, the city council shares the Concern expressed by the Legislature about access to city data and wishes to satisfY this concern by inunediately appointing a qualified data practices compliance official as required under statute. BE IT RESOLVED, the city council appoints as the data practices compliance official to receive questions and concerns regarding problems in obtaining access to data or other data practices problems. ADOPTED BY CITY COUNCIL ON (D"l~l ATTESTED TO BYTHE: on (Sign"rur~ofM"yor) (Due) on {SiWU,u,...,ofClcrt} (D~[~) Note:The statute also aUows the responsible authority to appoint or designate the data practices compliance official. The responsible authority may also be the data practices compliance official, but in that case the general prohibitions against self-appointment would probably dictate the council make the appointment. September 27, 2000 Page 9 . CITY OF ARDEN HILLS MEMORANDUM October 24, 2000 DATE: FROM: Mayor and City Council Joe Lynch, City Administrator~ TO: SUBJECT: 2001 Association of Metropolitan Municipalities (AMM) Backl!round At their Octobcr 16, 2000 Council Worksession, the City Council discussed and determined four priorities for the AMM to consider in the 2000/2001 legislative season. Those items are as follows: . IA VB IV-K Other Levy Limits Regional Transit System Metropolitan Council Sales Tax Repeal Recommendation As directed by the City Council, staff will forward these priorities to the AMM for their consideration. . . CITY OF ARDEN HILLS MEMORANDUM DATE: Octobcr 24, 2000 FROM: Joc L)'nch, City Administrator TO: Mayor and City Council SUBJECT: Jcnnifer Chaput, Employment Status Backe.round Ms. Chaput was initially hired on April 26, 2000 as the Planner for the City of Arden Hills. Chapter 19, Ardcn Hills Code, requires that employees complete a six (6) month probationary pcriod in order to determine whether or not the employee dcmonstrates fitness for the position. . Under Section 19-6 (c) of Municipal Code, the City Council shall consider the recommendation of the City Administrator or Department Head as to whether the employee should or should not be made a regular employee. Recommendation Staff would recommcnd thc City Council approve the appointment of Ms. Chaput as a regular, full-time cmployee with the City of Arden Hills. . , tit e e MINUTES CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, OCTOBER 4, 2000 7:30 P.M. - ARDEN HILLS CITY HAlL DRAFT CALL TO ORDER Acting Chair Brent Nelson called the meeting to order at 7:30 p,m. ROLL CALL Present wcre Commissioners Stephen Baker, Terri Duchenes, Therese Galatowitsch, Brent Nelson and Daye Sand. Chair Steve Erickson was absent. Also present were Councilmember Gregg Larson and Planner Jennifer Chaput, and Recording Secretary Mary Mullen. APPROVAL OF MINUTES FROM PLANNING COMMISSION MEETING HELD ON SEPTEMBER 6. 2000 Commissioner Sand moved, scconded by Commissioner Baker, to approve the September 6,2000 minutes with the following change: On page 7, third paragraph, first line, delete "???". The motion carried unanimously (5-0). PLANNING CASE #00-35 - TRAN AND O'MEARA - 3295 AND 3301 KATIE LANE - LOT CONSOLIDATION - PUBLIC HEARING Acting Chair Nclson opened the public hearing at 7:33 p.m. Staff explained that the applicants arc requesting approval of a lot consolidation to combine two parcels, 3295 Katie Court and 330] Katie Court, Zoned R-3, Townhouse and Low Density Multiple Dwelling District, into one parcel. The applicants wish to combinc the two parcels to bc able to construct a single family home on one larger parcel. The applicant also feels that one of the parcels, 3295 Katie Lane, may be unbuildable due to a pipeline easement. This easement was used to service TCAAP from Minneapolis and has since been abandoned. Howcver, the easement continues to show up on surveys because the necessary paperwork has not been completed. The easement is for a pipeline, buried at an unknown depth, which was required to be tilled or removed when TCAAP had it abandoned. The pipeline is at least 12" in diameter and, if it still exists on any property, filled with concrete, would be costly to remove and could impair construction, depending on its depth and location. There have becn no previous planning cases on these specific properties. However, a variance ARDEN HILLS PLANNING COMMISSION - OCTOBER 4, 2000 2 was granted by the City Council in 1983 during the initial platting of the Katie Court arca to anow for a ten-foot reduction in the front yard setbacks of each lot. e Procedural Requirements Scction 22-12, (e) of the City Code authorizes the consolidation of platted lots of record if the fonowing four conditions are met: I. The owners of such platted lots to be consolidated shall file with the City Planner a surveyor rcgistered land survey ofthe lots to be consolidated. 2. The parcel resulting from the consolidation shall not have an area, dimensions or setbacks which arc less than the minimum requirements spccified for the zoning district in which the parcel is located in the Zoning Ordinance. 3. It is detemlined that the proposed consolidation win not be detrimental to thc public welfare or injurious to adj acent tracts in the area in which the consolidated parcel is locatcd. 4. The Planning Commission and City Council may attach additional requirements to thc application, as it deems necessary for the protection of the health, safety, general welfare and conyenience of the City. Zoninl! Review From the above procedural requirements, the fonowing can be determined: 1. All ofthe required documentation was submitted to the City, including a rcgistered survey of the propeliies in question. 2. The resulting parcel of the consolidation will exceed an of the minimum dimensional requirements of the City's Zoning Ordinance, as shown in Table I, below. A structure could . also be easily built on the resulting lot, mceting all of the minimum setback requirements. 3. The consolidation will not be detrimental to the public or to adjaccnt lands. The purpose of the consolidation is to avoid, during construction on the propeliy, an underground pipeline (possibly filled with concrete) that is rulliling through the propeliy. The consolidation would also give the owners the ability to build a larger single family home by avoiding the easement. 4. Staff does not believe that the proposed consolidation will negatively affect the health, safety or general welfare ofresidents in the area. The properties in question are zoned R-3, Townhouse and Low Density Multiple Dwelling District, which does allow for single family homes as well as a range of other housing types. This area is completely built up with singlc family homes (Exhibit E) and, as such, the City should consider changing the zoning in this area from R-3 to R-l, Single Family Residential, if this is what the City desires in this area. The R-3 district allows for a density of up to 8 units pcr acre and a variety of housing types whereas the R- I allows 3 units per acre and only pemlits single family homes without a land use application. A change in zoning would also preserve the current housing stock as single family and discourage redevelopment of multi-family from occurring in the future. Ms. Chaput stated that staff recommends approval of Planning Case #00-35, lot consolidation of two parcels, 3295 and 3301 Katie Court, into one parcel, with the following reasons: e I. Thc application is able to meet the criteria for consolidation as outlined in Section 22-12, (e) ofthe City Code; 2. For future planning purposes, the City will consider rcviewing the zoning for Katie Lane and Katie Court to match what currently exists. ARDEN HILLS PLANNING COMMISSION - OCTOBER 4,2000 3 . Ms. Chaput stated that ifthc Planning Commission makes a recommendation on this Planning Case, then it would be heard at the October 30, 2000 regular meeting of the City Council. Acting Chair Nelson closed the public hearing at 7:37 p.m. Commissioner Duchenes stated she lives in the area and is familiar with the properties in question. She added that a new home on either lot would be tight with or without the pipeline easement, and neighbors would welcome a lot combine which would allow more space between homes. Commissioner Duchenes stated, with regard to the area's zoning, that the Planning Commission had reviewed that issue in relation to the Comprehensive Plan, She added that City staff might wish to review the Comp Plan to determine the outcome ofthat discussion. Ms. Chaput stated the building inspector brought that to her attention. Commissioner Galatowitsch asked whether the City has determined why TCAAP never got rid of the easement. She added it would seem the owner would wish to have that completed. . Ms. Chaput stated that it was impossible to determine whethcr the pipeline was rcmoved or filled in with cement in this area. She added the same issue came up when the Gateway properties were developed. She noted that the pipeline was filled with concrete on a lot wherc a new home was recently built on this cul-de-sac. Commissioner Galatowitsch asked whether the applicant had a blueprint of the home to be built on the combined lots, and whether they considered placement of the home with regard to the easement. Ms. Chaput stated the applicant is only requesting a lot consolidation at this time, noting that the single resultant lot would be taxed as one parcel and would be re-addressed. Commissioner Sand statcd he would have no problem granting the lot consolidation. He recalled a planning case regarding another lot in the area on which the proposed home had to be situated close to the lot line due to the cascmcnt. He added that does not appear to bc a problcm in this case. Commissioner Sand statcd, with regard to zoning, that the property owner, Mr. O'Meara has remained committed to keeping the single-family nature of the neighborhood despite the multi- family zoning. He added that the R-3 zoning could allow another developer in the future to build something diffcrent from what is currently in the neighborhood. He noted he \vould wish to review the zoning and possibly reach an agrccmcnt with Mr. O'Meara with regard to future development in the subdivision. Commissioner Bakcr stated that staff memo uses the addresses "Katie Court" and "Katic Lane" interchangeably, and requested clarification. Ms. Chaput apologized, stating the memo should reflect that the lots are located on Katie Court. . Commissioner Baker stated he supports the lot consolidation. He added he would favor a condition that would require the applicant to haye a survey completed and recorded with the County which is acceptable to the City Engincer and County Surveyor. He notcd this would signify the official combination of the parcels. Ms. Chaput agrced. ARDEN HILLS PLANNING COMMISSION - OCTOBER 4, 2000 4 Acting Chair Nelson asked how the home would be situated on the combined lots. Mr. Lucas TraTI stated thc home would bc centered on thc lot with the garage on thc left. . Commissioner Baker stated the lots are heavily wooded, and less trees would be lost during construction of a single home than if two homes were built there. He added that the natural foliage is beneJ1cial to the neighborhood. Commissioner Baker moved, seconded by Commissioner Sand, to recommend approval of Planning Case #00-35, lot consolidation of two parcels, 3295 and 3301 Katie Court, into one parcel, with the following rcasons: 1. Thc application is able to meet the critelia for consolidation as outlined in Section 22-12, ( e) of the City Code; 2. For future planning purposes, the City will consider reviewing the zoning for Katie Lane and Katie Court to match what currently exists. And with the following condition: I. A survey acceptable to the County Surveyor and City Engineer be J11ed with the County to legally combine the parcels. The motion carried unanimously (5-0). This Plmming Case will be reviewed at the Monday, October 30, 2000, City Council meeting. . PLANNING CASE # 00-36 - NORTH HEIGHTS LUTHERAN CHURCH - 1700 HIGHWAY 96 - PUD AMENDMENT - PUBLIC HEARING Acting Chair Nelson opened the public hearing at 7:47 p.m. Staff explaincd that the applicant is requesting approval of an amendment to North Heights Lutheran Church's Planned Unit Development for the addition oftwo acccssory structures on the southwest portion of the property along side Highway 10. The applicant submitted all requested materials and was found complete on September 7, 2000. The Planned Unit Dcvelopment for North Heights Lutheran Church was originally approved by the City in Planning Case 84-21. Thc concept PUD set out a four stage development program. The PUD was amended with Planning Case 95-13 for the addition of temporary elassrooms and then again in Plamling Case 97-05 for a major addition to thc Church as well as a change from a four to a three stage master plan. The J1rst and second stages of the master plan have been completed at this time. This application is not for phase three development (Sanctuary expansion) but for the proposed addition of two accessory structures onto the property which are not currently shown on the master plan. North Heights Lutheran Church does have the intention of coming before the Planning Commission in . the future for phase three development but are not ready to do so at this time. e e . ARDEN HILLS PLAN1\i'ING COMMISSION - OCTOBER 4, 2000 5 Apolicable Sections of the Zonin!! Ordinance Section VI, A, Accessory Structures 2. Height. No accessory structures shall exceed the height of the principal structure to which it is accessory. 3. Location. No accessory structures in the R-1 or R-2 Districts shall be located nearer thc front lot line than the front yard setback line for the principal structure to which it is accessory. Accessory structures as permitted and regulated in this ordinance may be located within the rear yard of the principal structure. 5. Size. In R-1 and R-2 Districts, no accessory structure shall exceed seven hundred twenty- eight (728) square feet in floor area and for accessory structures located in thc rear yard of a principal structure, the total floor area of all such accessOlY structures shall not exceed twenty-five (25) percent of the minimum required rear yard area for the principal structurc. Two gazebos are being proposed: a 26' gazebo (Williamsburg Pagoda) on the northwesterly sidc of the principal structure and a 12' x 14' gazebo (Victorian Oval) on the southwesterly side. The Williamsburg gazebo is approximately 676 square feet in area whereas the Victorian is 168 square feet. The gazebos are considered accessory to the principal stmcturc on the property and are, therefore, bcing evaluated according to accessory structure regulations. Currently, the Zoning Ordinance does not limit the numbcr of accessory stmctures on a property. Therefore, the addition of two is permitted. They also do not exceed the height of the principal structure, nor do they exceed the hcight permitted by the Zoning Ordinance of35'. The gazebos are located in the side yard of the property and are not proposed to be located within the front yard setback of the principal building. The Zoning Ordinance states that accessory structures are permitted in the rear yard and within any area that is not nearer the front lot line than the front yard setback line for the principal structure to which it is accessory. The gazebos, although located on the side yard of the property, are actually to the rear of the principal building. The setback for accessory structures for within either the side yard or the rear yard is 10'. The proposed positioning of the gazebos exceed this considerably. The Williamsburg is approximately 223' (-30' from the principal building) and the Victorian is 94' (-112 from the building) from the side lot line according to the property survey. Also, the areas of both gazebos are less than the maximum area permitted for an accessory stmcture. The proposed gazebos meet all of the minimum requirements for accessory structures outlined in the City of Arden Hills' Zoning Ordinance. Ms. Chaput stated that staff recommends approval of a Planned Unit Development amendment to North Heights Lutheran Church, located at 1700 Highway 96, for the addition of two accessory structures (gazebos) on the southwest portion of the property, as outlined in the submitted plans, with the following conditions: 1. Application for a building permit must be made with the Building Inspector prior to constmction. ARDEN HILLS PLANNING COMMISSION - OCTOBER 4,2000 6 Ms. Chaput stated that ifthe Planning Commission makes a recommendation on this Planning Case, it wonld be heard at the October 30,2000 regular meeting of the City Council. . Acting Chair Nelson closed the public hearing at 7:54 p.m. Commissioner Galatowitsch asked whether the gazebos would be constructed in a similar style. Ms. Chaput stated the gazebos are shown in various diagrams contained in the staff memo and scem very similar in style. Commissioner Sand noted an additional structure depicted in a diagram situated between the two gazebos. He requested clarification with regard to this structure. Mr. Orlando Logclcn, North Heights Lutheran Church, stated that the structure in question is a pavilion to be constructed in the future. Commissioner Sand stated that an outdoor stage was located in that area, and plans for a roof over the stage had been discussed. He asked whether that would be considered an accessory structurc. Ms. Chaput stated that supports and a roof would constitute an accessory structure and a building pennit would be necessary for such construction. Commissioner Sand stated that the proposed plans showing the gazebos are inconsistent with the Church's master plan to the extent that a retirement ccnter and retreat center locatcd in the southcmmost portion of the property are not dcpicted on the mastcr plan. Hc requested clarification. Mr. Logelen stated that the proposed plans are preliminary stage drawings for plans to be reviewed at a future date. He addcd that is part of the master plan expansion. . Commissioner Sand asked whcther the master plan is therefore incorrect. Ms. Chaput stated that thc applicants were not quite ready with the finalized master plan but wanted to construct the gazebos as soon as possible. She added that the applicants intend to obtain Commission approval before future expansions are undertaken. Commissioner Duchenes asked whether the gazebos will be used for perfollnance purposes and whether any noise issues will arise. Mr. Logelen stated that the gazebos are not intended for perfonnance, adding that the larger gazebo will be a reception area, and the smaller gazebo will be for prayer purposes. Acting Chair Nelson asked whether the issue with regard to trucks being parked at the rear of the main structure has been rectified. Mr. Ken Kearns, North Heights Lutheran Church, confirmed that there are no trucks in that area. Acting Chair Nelson asked when the applicants intend to construct the gazebos. Mr. Keams stated they hoped to construct the gazebos this fall, as soon as permission is gTanted. He asked for clarification with regard to timing of the application. Acting Chair Nelson stated the case would be heard by the City Council at their October 30 . rcgular meeting. He added thc Council will act on the case, and if approved, a permit could be issued thc next day. . . . ARDEN HILLS PLANNING COMMISSION - OCTOBER 4, 2000 7 Commissioner Duchenes moved, seconded by Commissioner Galatowitsch, to recommend approval of Planning Case #00-33, Plmmed Unit Development amendment to North Heights Lutheran Church, located at 1700 Highway 96, for the addition of two accessory structures (gazcbos) on the southwest portion of the propel1y, as outlined in the submitted plans, with the following conditions: I. Application for a building permit must be made with the Building Inspector prior to construction. The motion carried unanimously (5-0). This Planning Case will be reviewed at the Monday, October 30, 2000, City Council meeting. NEW BUSINESS Vice Chair ApJlointment Commissioner Duchenes moved, seconded by Commissioner Galatowitsch to appoint Commissioncr David Sand to the post of Vice Chair of the Planning Commission. The motion carried unanimously (5-0). Plannin;: Commission \Vorkplan Ms. Chaput stated that, in an attcmpt to outline items recognizcd as necessary to be addressed by the Commission, she had prepared a "Planning Commission Workplan" for the Commission's review. She added that the workplan will assist in keeping the City Council updated on the Commission's activities and areas of concentration. Ms. Chaput requested the Commission's feedback and suggestions on the workplan. Commissioner Duchenes stated that a similar discussion was held at a recent worksession. Ms. Chaput stated that all the Commissioners wcre not present at that session. Commissioner Baker asked whether the items under "Codification Review" werc prioritized. Ms. Chaput stated they were not prioritized, adding that the zoning code should be amended to include thcse items. Commissioner Baker asked whether each project would take a few months, or whether they could be discussed simultmleously. Ms. Chaput stated the discussions could be lengthy. Commissioner Galatowitsch stated she believed the adult entertainment section ofthe code had already been addressed. Ms. Chaput confirmed this, adding thc chapter has yet to be added to the zoning ordinance. Commissioner Sand stated that the right of way ordinance proposed and drafted by the Cable Commission for review and adoption by each ofthe cities provides limits for the cable companies with regard to municipally owned right of ways. He added he would wish that to be included as part of the zoning review. ARDEN HILLS PLANNING COMMISSION - OCTOBER 4, 2000 8 Ms. Chaput apologized for cxcluding the Cable Commission's right of way ordinance, adding shc would contact the Commission for further information. Commissioner Sand stated that Cora Wilson at the Cable Commission, or Joe Lynch, would have additional information. . Commissioner Sand suggested that the workplan might be printed in summary fashion in the City newslettcr so that rcsidents will be aware that these issues are being reviewed. He added that one of the comments received by rcsidents with regard to the street rcconstruction project was that they were not aware of the project plans and timelines. Acting Chair Nelson asked whether Ms. Chaput had any recommendations for time lines and priorities. Ms. Chaput stated that rezoning ofthe ncighborhood business district has been left unaddressed for too long and she would wish to review it as a priority. Commissioncr Sand asked whether the district should be rezoned to match the ordinance, or to consider rezoning to be consistent with development as it occurs. Ms. Chaput stated that rezoning of other properties will rcquire further discussion. Ms. Chaput stated that shc would wish to address zoning ordinance anlendments as a second priority. She added that this project includes a full review of the anteuna ordinance. Acting Chair Nelson askcd whether the zoning ordinance amendments could be reviewed in December. Commissioner Baker asked, with regard to the lakeshore setbacks under "zoning ordinance amendments", whether the City's zoning code is more permissive than DNR regulations, and whethcr the code would be enforced Citywide. He noted that there would be opposition to a . more restrictivc changc. Ms. Chaput stated she would look into the issue and see ifit is worthy of review. Ms. Chaput stated that the housing maintenance code and sign ordinance are priorities which will take a few months to review. She added that the City's sign ordinance does not allow banners in the right of way, and this will need to be reviewed before the City's 50th anniversary celebration. She noted this could be addressed in January. Ms. Chaput stated that the codification review and housing maintenance issues could be reviewed before January. She added that lakeshore setbacks could be reviewed at the end of the year. Ms. Chaput asked whether thc "Administration and Procedures" section ofthe zoning ordinance amendments should be considered an urgent priority. Commissioner Galatowitsch stated she would wish to review that issue soon. Commissioner Baker asked whether recent planning cases required that an appropriate policy be established as soon as possible. Ms. Chaput stated that she is not familiar with cases from this past year, adding that not many cases are presented at this time of year. Commissioner Duchenes suggested the issue could be rcviewed in the spring. Commissioner Sand requested that Ms. Chaput issue a new workplan including the timelines as discussed. Ms. Chaput agreed. . e . e ARDEN HILLS PLANNING COMMISSION - OCTOBER 4,2000 9 Commissioner Baker asked whether excavations should be included under thc "Codification Review". Ms. Chaput stated there are no specifications with regard to excavations which fall under the building permit process. REPORTS COllncil Liaison Councilmember Larson reviewed actions taken at the Council's September 24 regular meeting from which he was absent. He stated that the Council approved plamling cases from Hood Flexible Packaging with regard to chain link fence screening as part of a PUD amendment, as wcll as a variance from the ordinary high water mark setback at 1228 Karth Lake Drive. Councilmember Larson stated that an application for a Class II home occupation permit from Gayle Gulsvig was denied, and the applicant was giyen 30 days to rcmove the business from her property or present a plan for removal of her business to City staff. Councilmember Larson stated that a groundbreaking for the new City Hall facility is scheduled for October 16. He added that the property title has still not been received by the City, but City Administrator Joe Lynch has seen a draft ofthe title document which is yet to be executed. Councilmember Larson stated Councilmembers Grant and Aplikowski are coming to the end of their terms on the Council. He added that two residents and the two incumbents have filed for open Council positions. He added that the residents are John Fremoth and Michael Coopet. Planninl! Commissioners Commissioner Galatowitsch stated she has not seen any campaign information circulated. Councilmember Larson stated thc League of Women Voter's debate is scheduled for cable television, adding he has seen no campaigning either. Commissioncr Galatowitsch stated the Bethel College athletic field project is under way. Acting Chair Nelson stated that an article on the project was on the front page of the today's local newspaper. Commissioner Baker stated that the County is continuing its work in Tony Schmidt Park. Staff Ms. Chaput stated that she would wish the Commissioners to indicate whether they intend to remain on the Commission for the duration of2001. She added that it is helpful for City staffto be able to plan for thc number of vacancies. Acting Chair Nelson stated he will be moving away from the area at the beginning of 200 1. Commissioner Sand asked whether there has been any information with regard to Presbyterian Homes' interest in the property at the corner of Lake Johanna Boulevard and County Road D. Ms. Chaput stated there has been no information recently. Commissioner Sand stated it would be helpful if the City employed an economic development specialist to focus specifically upon such matters. Ms. Chaput stated that typically the City ARDEN HILLS PLANNING COMMISSION - OCTOBER 4, 2000 10 Planner handles such issues, but City Accountant Tell)' Post has been handling this issue and other TIF issucs. e Commissioner Sand stated the economic development committee might be considered for reinstatemcnt to focus on related development issues. Commissioner Galatowitsch stated she would wish to sce the City become more aggrcssive in these areas. Ms. Chaput stated she is the only person on staff to handlc cconomic development, and her schedule is very limited. Councilmember Larson staled that the City has talked in the past about filling the economic development specialist position, adding there have been other prioritics in tcrms of budget. Commissioner Sand stated that the City loses tax basc when such opportunities are missed. He stressed that the City should have a serious interest in stimulating business development. Councilmember Larson stated that the Council wanted Mr. Lynch to have the opportunity to spend some time looking at staf1ing issues before forming opinions about whal positions should be filled. Ms. Chaput stated that the City does not have a Chamber of Commerce, adding she finds it difficult to maintain close contact with businesses in lhe area. Commissioner Baker stated the City should be wary about settling bonds on a new project with the possibility oflosing a significant amount due to rate reductions associated with property tax changes. Councilmcmber Larson stated that the City should discover ways of going out and promoting areas. . Commissioner Galatowitscb asked whether thc ncw City logo had been decided upon. Councilmember Larson slaled that the Council felt most comfortable with the top logo of the three presented, adding that staff was working on adapting it to City amenities. He added he hoped it would be presented again soon. ADJOURNMENT Commissioner Sand moved, seconded by Commissioner Duchcnes to adjourn the meeting at 8:47 p.m. The motion carried unanimously (5-0). e Planning Case #00-35 Lot Consolidation 3295 and 3301 Katie Lane Tran and O'Meara I , r~l / 1,//\/ f' I I, / l' \~ STOWE AVE I ~\ I .I \ \ / ,\ \ ./ / \ \, . 'I I, / / \ I () I, ,.1 II '----l / /1 "h\ ~Irl 1'1 I I I'T ,/<I/I//~ m I \ '..' I~ l ,/L',// / / \ I\~ ~ ~_,//_~"_~ LA~E! .~"v /'~.'" / / \_j//\~ 6 - /c/\, II I I L) f=--=~/ / /;-- -~ . )>< \ /;.'..'1". U i '-.. 'i~./~.(".. './..../ / //-~/-~ ,(~--.. /:S:;i -"-,,, / / /----- 'I / --'--, / ~/ ."...j / m "', I --/ 'i. / / r.,. '/~"I / / ",,-// /'" / / (j) I '-'~'\KA TJE...GO-UFT.-#'" / /' :;E ,/ "'/ ! '/)~~' ;; / ~ "', / ""'~~~--l' "<::::::"0/ // I '. "',j "'// / / / ./ / / / I . / ' , / II /"1' / "........ / ,/ II ........,..,. /1 / \>. I . .' p. I . "'" /1 / \ I / /- '. . I \ ' " . /. / / I / / \ 'i' I j / \ .__/..L-------...;...... / 300 o 300 600 Feet I (l) . CITY OF ARDEN HILLS MEMORANDUM DATE: October 16, 2000 FROM: Mayor and City Council Jennifer Chaput, City Planner~ Planning Case #00-35, Lot Consolidation Tran and O'Meara, 3295 and 3301 Katie Court TO: SUBJECT: ReQuest The applicants are rcquesting approval of a lot consolidation to combine nvo parcels, 3295 Katie Court (Exhibit A) and 3301 Katic Court (Exhibit B), Zoncd R-3, Townhouse and Low Density Multiple Dwclling District, into one parcel (Exhibit C). . Backl;!round The applicants wish to combine the two parcels to be able to constmct a single family home on one larger parcel. Thc applicant also feels that one of the parcels, 3295 Katie Lane, may be unbuildable due to a pipeline easement (see letter, Exhibit D). This casement was used to service TCAAP from Minneapolis and has since been abandoned. However, the casement continues to show up on surveys because the necessary paperwork has not been completed. The easement is for a pipeline, buried at an unknown depth, which was required to be filled or removed when TCAAP had it abandoned. The pipeline is at least 1 2" in diameter and, if it still exists on any property, filled with concrete, it would be costly to remove and could impair construction, depending on its depth and location. There have been no previous planning cases on these specific properties. However, a variance was granted by the City Council in 1983 during the initial platting of tbe Katie Court area to allow for a ten-foot reduction in the front yard setbacks of each lot. Zoninl! Review From the procedural requirements outlined in Section 22-12, (e) of the City Code for the consolidation of platted lots, the following can be determined: . 1. All of the required documentation was submitted to the City, including a registered survey of the properties in question. 2. The resulting parcel of the consolidation will exceed all of the minimum dimensional requirements of the City's Zoning Ordinance, as shown in Table 1, below. A structure could also be easily built on the resulting lot, meeting all of the minimum setback requirements. 3. The consolidation will not be detrimental to the public or to adjacent lands. The purpose of the consolidation is to avoid, during construction on the property, an underground pipeline (possibly filled with concrete) that is running tlu-ough the property. The consolidation would also give the owners the ability to build a larger single family home by avoiding the easement. . 4. Staff docs not believe that the proposed consolidation will negatiyely affect the health, safety or general welfare of residents in the area. Table 1: Lot Requirements ! I Zoning r 3295 Katie 3301 Katie combined-l Reouirements Court Court Zoning District R-3 R-3 R-3 -------, R-3 . Current Use --- Vacant Vacant Single Family , Home Lot AreaTsa. ft-:') 11,000 11,475 12,199 23,674 Lot Width(ft-:1 85 85 75 160 Lot Denth (ft.) 120 135 135 135 Front Yard Setback 7ft:) , 30* --- --- --- Rear Yard Setback(ft-:1 30 --- --- --- . Side Yard Setback (ft.2 5/15 --- --- --- *Afront yard variance was granted by the City Council in 1983 to allow for a Ji'ont yard setback of 30 feet rather than the required 40 feet for all development in the Katie Court area. Deadline for A!!encv Actions The City of Arden Hills received the completed application for this request on August 23, 2000. Pursuant to Minnesota State Statue, the City must act on this request by October 21,2000 (60 days), unless the City provides the petitioner with written reasons for an additional GO-day review period. The additional review period would extend to December 20, 2000. The City may with the petitioners consent extend the review period beyond the, Deccmber 20, 2000 date. . Lastly, if the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request." ODtions 1. Recommends approval as submitted. 2. Recommends approyal with conditions. 3. Recommends denial with reasons for denial. 4. Table for additional information. Recommendations The Planning Commission recommends approval of Planning Case #00-35, lot consolidation of two parcels, 3295 and 3301 Katie Court, into one parcel, with the following reasons: 1. The application is able to meet the criteria for consolidation as outlined in Section 22- 12, (e) of the City Code; . 2 . . . 2. A survey acceptable to the City and the County, documenting the consolidated parcel, must be filed and legally recorded with Ramsey County. Updates The City extended the sixty-day time limit on this application on Monday, October 16 for an additional sixty days, bringing the deadline for agency actions to December 15, 2000. The application was submitted and found complete earlier than usual and therefore surpassed the sixty-day review period. 3 JI2422 Enterpriu Drive M,,r>dotc Hei'lhl$. ~N 55120 1(651) 68j-1914 FAX:6B,'-9488 625 Hillhwcy 10 N.E. Blaine, MN 55434 (763) 78.3-1880 fAX: 78.3-1883 LAN:) SURVEYORS. CML ENGINEER~ lANOP!.ANNERS.L...,..,OSCAPEARC!1ITtCTS Certi[jca te of Survey for: House Address: ACCORD BUILDERS Ka tie Court S89'51'19"W 85.00 4 /' 0 /' .. 0 0 0 ui /'" .'}.'.. ui rf? r<'l '" 4> ~...q'}." r<'l ~ /' /,' ~o" ~ .. :\#' , /' ~<. /' 3 5 ~'" fc."q; /,' ..<"~ /' lJ.J ' ...,/, lJ.J . . ~ , ~ /' '" io io P P 0 0 0 0 Vl Vl N89'51'19"E 85.00 KATIE COURT . 900.0 Denotes [lfisling [Ievo!ion ~ Denotes Proposed EJevolion _ Denotes Drainage FJow Direction Denotes Drainage de Utility f:osement --0- Denotes Manumen t _ Denotes Offset Iron Bearings s/'lown ore assumed PIlOPOSKD BUIWING ELEVA770liS lowest Floor EJevotlon: _ Top of Block Elovatlon: _ Garage Slob Elevation: _ (at door) NOTE: Prq,olltld building .it. 9"od""'1} i. in OccordonCIl,.ith the gro<ljlll~ plon. oppto....d by lh' city ef1\1in..... NDTE~ ContrlH:tor mUlIl venr)' GlI dim....ion. ok dri....oy dui9n. LOT 4 BLOCK ~ HAZELNUT PARK ADD. NO. 2 RAIoISEY COUNTY. MINNESOTA by certify to ACCORD BUILDERS that this survey, plan ar report was prepored by me 0( unde,sl)my direct supervision ond om 0 dllly Iic;ensed Land Surve)'CIr under the lows of the Stole of Minne.sota Doted this ~7. - doyof Al.!L...-sl" A,D., 2000. Signed: PIONEER ENGINEERINC, P,A. Scale: 1 i!Jgh. 3Dleel 8y. -:/.);,,,,,,-o?' &Q/L", fv}61 Terrence E. Rothenbocher, l.S. Reg. No. 20595 668 I 295049.04 MLH 'PG1\' 00-3~ t>;.l-\1l? 11 A 32~S k.Kn e CDUt2-1 ... -l< >1-... * PIDNEER -l< engineer- ng >I- * ......>1- Certifica te of Survey for: House Address: L~ND SUR~YOfiS . ClVIL ENGINEEIlS LANDPlANNEFlS.L,o,NDSCM'EARCJ-IlTECTS 2422 En\erprisflDrive ~flntloto Ho!Iigh\:l. lJN 55120 (651) 681-1914 FAX:681-94BB 625 H;9r-owQy 10 N.E. Sleine. loIlN 55434 (76~) 783-1880 FAX;783-1S83 ACCORD BUILDERS Ka tie Court _L_________ ____~_:___~_~=~__________ ~ ... .;.;"'..... // .~ ./ ~..4 ..Q')." /' ./' ,.f:, "I,'=J ,/ '" yW.f:l' ./ "i1-r;fo#" ,/ .~ ,/ ,/ ,/,/,/ 3 ,/ ,/ S89'51'19.W o o iii t') ~ 4 :;=: . ::t io $' o o :z .... ,/ v ~-10'24'04' 24.06 R=2IO.92 S89'51'19"W=38.29- KATIE COURT ~ 900.0 Denotes (xjs!ing Efevation ~ Denotes Proposed fleYOtion _ Denotes Drainage flow Direction _ _ Denotes Drainage de Utility Eosemen~ -0- Denotes Monument Denotes Offset IrM Searings shown ore assumed \, 111.76 1 - 2 --- ~ ------ PROPOSED BUlWINC ElEVAl'lOJiS Lowest Roar. Elevctlon: _ Top of BI_ De""I""': - Goroge Slob De""UO<!: _ (ot dO<lf') NOT(: ?rQp~bu~llin9.-it.9fOding;.inoe~donCB...ilh (h. grodlnfllplon.oppro'o'Wdbyth.clIY,,"fllinur. NOTE: CorIttoctormllll~fyoll dirnW\.J.oo,,, dri....oycasig". LOT .-L BLOCK -L HAZELNUT PARK ADD. NO. 2 RAMSEY COUNTY. MINNESOTA by certify to ACCORD BUilDERS thot this =,urvt!y. pion or r~ort "OS prepored by me or under my direct supervision end om 0 duly licennd lend Surveyor under the 10119 or the Stote or l.linnesoto. Doted this ?2~" day of A,.J(::;v~J A.D., 2000. Scale: 1 in~L 301m 668 I 295049.03 MlH Signed: PIONEER ENGINEERING, P.A. 8Y..?'~;f" h~S 'h.'3<.>{ Terrence E. Rothenbocher, loS. Reg. No. 20595 ~'f-(-UB(-r 1) )'90\ \4W6 COJe..-1 U-Kl t7l-r 6 112~22 Enterprise Drive MendOla Heights, MN 55120 (651) 681-1914 FAX,681-9488 5:25 High.....ay 10 N.E. Blaine, MN 55~34 (763) 783-1880 FAX,783-1883 ",-1<,*... * PIONEER -1< engIneering '* * .....'* LAND$UR\lEYORS.CMLENGINE[RS L.o.NDPL,o,NNERS.LANDSCAPE^RCHITICTS ACCORD BUILDERS Katie Court Certifica te of Survey lor: House Address: 196.76 S89'S1'19"W _ 61.~ --I~~---~----------~~ " " -------------~~---------------~-~------ ,,"r.... // " /' " " 1 - " // /' i;,. // " " // ......./1 ,," /' 10-'-'; / // 0/'" ~'\.. 1_// /' ,; ~,.. r " /' ",. " ./ /" <:Jf-'" / /' ..... /' I ./ 1r"" /,~.p // /'/' ",," I ... '&- / .:~/~ 1 " ,," I " " I I I 1 4 o o oti ..., ~ 3 - 5 w . ~ 10 P o o 1I1 2 24.08 ".. l:1.-1CJ24"04" R=2' 0.92 38.29- S89'51'19"W 109.06 --- --..::::: KATIE CO URT -- PROPOSED BUJLDING ElEVATIONS lowest Floor Elo\lCltion: _ Top of Block Ele\lOtion: _ Garage Slab Elevation: _ (ot door) NOTE: Propoud buRolng slle 'Tolling I. In OCCOl"dolnOB with the grodinll p1Qn. opprov.d byth. clty....gln... NOTE: Contro<:t<)r mu..t ...nf)' l;Ill dim....ion. 6: dri....oy ~ . llOQ,O O...ot.. Ul.Ul'lSl' El.YOtlon ~ O.,ota Proposed E1.~tion _ (Hoot.. Ora.,. Flow Oirwction =-== Otnot.. Ora.,. iii: Utl/ly [OHm.,t .-:I-- Otno!" Ur;"lI.1m~t _ D.,ol.. Off..t rron Seorin~ ~Olm OI"e aoumed HAZELNUT PARK ADDITION NO. 2 BLOCK ~ LOTS 3 & 4 RAMSEY COUNTY. MlNNfSOTA hereby certify to ACCORD BUILDERS thot this survey, pion or report was prepared by me 01" under my direct supervision and that I a duly licensed Land SUrve~r under the lolli'S of the Stote or lo4innesoto. Doted thIs c... "'1-tt-\ do)' of ..)..,.., Q "-0.. 2000. $;9ood, PIONEER~. P.A. BY' I~l:~ Terrence E. Rothenbocher, LS. Reg. No. 20595 Scale: 1 in<ili. 30lttl 668 295049 MLH . . . c:>cH1f71-r D To: City of Arden Hills Subject: Lot consolidation oflots 3 & 4 of Block 3 Hazelnut Park Addition No 2 The purpose of this application is to consolidate lots 3 & 4, of Block 3. The buyer, Mr. Tran, who is purchasing both ofthese lots wants to build in the center ofthe combined property. This would allow a more generous building area for Mr. Tran to build the home he desires as a old pipeline easement cuts through both ofthese lots. 7i)~ Mark Petersen! Accord Home Builders Planning Case #00-36 Planned Unit Development Amendment 1700 W. Highway 96 North Heights Lutheran Church '<;/ '---- )___L_ ~ 1. _ ___ --.---....- -----_.._------.--- ----...--- I iJ \ UJlIlf ~ -I] t) \) BE '/ I ~ \( / r-~:) (-\ C ~ 11. \ .. ..... .. .. / J,--L I i- \ 1..~~U u~ .'c \.~ ~ / ~ \J.I~' ~~ , ) ~\ ~AiM-:C ~/~ r~1! \ '~~~t ~l~~_uu~-:~;;( ~I~~ \ \N~~t I ! 800 o 800 1600 Feet --1 ({) . CITY OF ARDEN HILLS MEMORANDUM DATE: October 16, 2000 TO: Mayor and City Council FROM: Jennifer Chaput, City Plannerq:: Planning Case #00-36, PUD Amendment North Heights Lutheran Church, 1700 W. Highway 96 SUBJECT: ReQuest The applicant is requesting approval of an amendment to North Heights Lutheran Church's Planned Unit Development (see Site Plans, Exhibit A) for the addition of two accessory structures (Exhibit B) on thc southwest portion of the property on the Highway 10 side of the property. . Back2:round A Planned Unit Development for North Heights Lutheran Church was originally approved by the City in Planning Case 84-21. The concept PUD set out a four-stage development program. The PUD was amended with Planning Case 95-13 for the addition of temporary classrooms and then again in Planning Case 97-05 for a major addition to the Church as well as a change from a four to a three stage master plan (Exhibit C, three stage master plan). The first and second stages of the master plan have been completed at this time. This application is not for phase three development (Sanctuary expansion) but for the proposed addition of two accessory structures onto the property which arc not currently shown on the master plan. North Heights Lutheran Church does have the intention of discussing phasc three development with staff in the near future but are not ready to do so at this time. Zoninl:' Review Two gazebos are being proposed: a 26' gazebo (Wil1iamsburg Pagoda) on the northwesterly side of the principal structure and a 12' x 14' gazebo (Victorian Oval) on the southwestcrly side. The Williamsburg gazebo is approximately 676 square feet in area whereas the Victorian is 168 square feet. The gazebos arc considered accessory to the principal structure on the property and are, therefore, being evaluated according to accessory structure regulations. e Currently, the Zoning Ordinance docs not limit the number of accessory structures on a property. Therefore, the addition of two is pem1itted. They also do not exceed the height of the principal stmcture, nor do they exceed the height permitted by the Zoning Ordinance of35'. The gazebos are located in the side yard of the property and are not proposed to be located within the front yard setback of the principal building. The Zoning Ordinance states that acccssory structures are pcrmitted in the rear yard and within any area that is not nearer the front lot line than the front yard setback linc for the principal structure to which it is accessory. The gazebos, although located on the side yard of the property, are actually to the rear of the principal building. e The setback for accessory structures within either the side yard or the rear yard is 10'. The proposed positioning of the gazebos exceed this considerably. The Williamsburg is approximately 223' (-30' from the principal building) and the Victorian is 94' (-112 from the building) from the side lot line according to the property survey. Also, the areas of both gazebos are less than the maximum arca permitted for an accessory structure. The proposed gazebos meet all ofthe minimum requirements for accessory structures outlined in the City of Arden Hills' Zoning Ordinance, Section VI, A. Deadline for Al!encv Actions The City of Arden Hills received the completed application for this request on September 7,2000. Pursuant to Minnesota State Statue, the City must act on this request by November 6,2000 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day reyiew period. The additional review period would extend to January 5, 2001. The City may, with the petitioners consent, extend the review period beyond the, January 5, 2001 date. e Lastly, if the City denies the petitioners request, ".. .it must state in writing the reasons for the denial at the time it denies the request." ODtions I. Recommends approval as submitted. 2. Recommends approval with conditions. 3. Recommends denial with reasons for denial. 4. Table for additional information. Recommendations The Planning Commission recommends approval of a Planned Unit Development amendment to North Heights Lutheran Church, located at 1700 Highway 96, for the addition of two accessory structmes (gazebos) on the southwest portion of the property, as outlined in the submitted plans, with the following condition: I. Application for a building permit must be made with the Building Inspector prior to construction. Update None at this time. e 2 'Pv~CO ~'l1,o ~lt?l-r A 1;, '3 , . -;:J! .J i ,..~ ':' Il,l ;i'! Jj,'iL '" Iii .. !l'i jll I" '1"h1il-j ; ~ ' l~r~! ..~i t' {i!I,"- .;. :f ;.!l" _,: .loll :;1= ,,~":t l .. ),,1 11' ~i '~'!l,"l';' . 1 I HJ- I'" j' l..,.' , ! ' ::,! '11~; !;:i':!i1j.! ' l ili";! ill:] ..-.,;J..,;j.:: .. l: :I ''"l I '" i' ;llllJlll! i j ! if'l ,I! ,i "J"!"';,! " ' . ~ ~... ';! .....!r II. 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SITE DATA: TOTAl LOT Jo1l.tk ('4.93 ACRES) 1.9~7.360 5.'. 8U1LPNG Jo1l.tk STAGE 1: 36.740 s.r. STAGE 2: 58,033 s.r. STAGE 3: 27.~12 s.r. 10TH..: 120.285 5.'. PROPOSEO r .....R.: 0.\0 " Of TOTAl AAfA (LOT COVE.....GE): 6.2S~ """'. AlLOWABlE lOT COVERAGE: 2~.oo~ PARtON(; REOUIREl.4ENTS: STAGE 1: 1667 REo'l 64~ PR(MDEO STAGE 2: 123 REO. 209 PR(MDEO STAGE 3: = REO. 3~ PR(MDEO TOTAl: (1123 REO. 1212 PR(MDEO PAVE~ENT Jo1l.tk STAGE 1: t42 ACRESl 279.57~ s.r. STAGE 2: 1.20 ACRES ~2.313 S... STAGE 3: 2.70 ACRES 117.775 5.'. TOTAl: (10.32 ACRES) 4411.763 5.'. ~ Of TOTAl AAEA: 22.116~ LANOSCAPE AAEA: STAGE 1: r7.57 ACRESl 1.640.945 s.r. STAGE 2: 35." ACRES 1.=.51111 5.'. STAGE 3: 31.80 ACRES 1.385.312 5.'. '" TOTAl: 31.80 ACRES 1.385.312 S.r. " Of TOTAl ARE/< 70. 77~ REQUIREO MIN. ~: 55.00~ ~ -- -"""""""" ............."'....... ....."""""" r . I /.....J _..._......--:........ "r _--,-. . . . . I ;;~................" ,.J...... "."........ /rillArNAGt( :WEW.~ <'. .. .. .. .. . .. .. .. .. .. <~'.'.' .E<'5.EI!Etfl".' -' '1.,,-:.~~.-.:.:_: .. : :~:::.>" ,-------- ,"...... .. ,......... .. /"0 .. .. .. .. .. ,............ .. ,.......... .. r............ .. ~1N'MlE', WET C -~~E~N!' }.................. 1._____..._......A..J_~ p SC"'U: 1"=300' o N.'" 0' 300' IICO' IICO' APRL 14. 1117 ettN 0 R T H H E G H T S LUTHERAN CHURCHI " 10/24/2000 TUE 10:46 FAX 6123736847 BRW. INC, ~001 . . . . BRW MEMORANDUM ;.., DAMeS !\ MOOR~ r,HUUI' CDMi'NW BRW Thresher Square 700 Third S~reet South Minneapolis. MN 55415 Phone: (612) 370.0700 Fax: (612) 370.1378 To: Joe Lyn~h/Arden Hills City Admmistrator File: 37951-008-8001 From: Oregory S, Brown Arden Hills Clty Engincer Date: October 24, 2000 Subject: Pay Estimatc #8 Wesl Round Luke Road Improvements Phase 1 Background The City of Arden Hills awarded Forest Lake Contracting, Ine. of Forest Lake, Minnesota the West Round Lake Road Improvements Phase 1 on March 8, 1999 for a total contract amount of $794,725.05. The City Council approved Change Order # I on April 12, 1999 reducing the contract amount to $726,725.05. The City Council approved Change Order #2 on August 9, 1999 incrcasing the contract amount to $806,080.05. Change Order #3 was approved by the City Council on July 31, 2000 increasing the contract amount by $8,198.58 to $814,278.63 Project Status The Contractor has finished the project and addressed all associated punchlist items. Payment #8 reflects payment in full for all contract items exeept landscapmg material. Final payment will be made next spring after all landscaping material has been inspected and approved by the Project Engmeer. Recommendations The Arden Hills City Engineer recommends the Council approve Pay Estimate #8 for Forest Lake Contracting, Inc, of Forest Lake. Minnesota in the amount of $48,965.42. A retain age of 0.52% is being hcld, which reflects a 10% retain age on landscaping items to be inspected next spring. . . s c>C c .. :;:::l E u .. " > .::; E c Q. o E "- "", '" " " 0 :;:0:: ~ .. .. '" ~ " o ...J """, C ~ o 0:: ~ ~ .. ;:: . ",1.0 L.() lO N 0 0 ":00 m V l.() 0 0 ;P1 r:: ~ g ~ ~ ~~.~,',~~O)N~f2r:: ~ u... ~ N ,,"<t o.r- 0:0 ci:{Q ,r- 'r- '0> ,0 ro ~ .. ~ " .r:: 0.. .", u C." " .r:: '0,0 ID 1D ::;;,Z 00000:"1 aoooo:v ci ci O:..j 0,1...<) '" .'" N 0> '" ,ro '" "'"' Nr- 0'" 0"' ",r- N'" ~sgg:~ OD...t 6:", (0 lee ."' ''" iN ",0 ~~ 0>0 '" '" N '" OOOO.'<t ~ ~ ~ O' '<t lO 0 0 a.cO N '0> "? .to :g 0000 ~o~a COONr---: LDg3;; '" r- N '" 0,", o '" 0"<'1 .oo oo '0 ,r- 00000.0:. 00000.0 ui ci 0 6 ci cci "' r- oo '<0 co :'<t .'" .~ aNODD 0 '<t L.,'J 10 0 0=\0 r--.:-i<<icici:te:i (0 MenlO :(.0 r--- N f'-. "<t "'<t 0".0 N N "(D V :..... :"1 000000,1'-- lOOOOOO N r--: ci ci 6 c:i o"r--: "'''' '" "'0 '" N'" '" I'-- LO ""I ,~ 00 <00 NO r-o> ~r:: "' 0000 f'-. OOOO"C") cicicici ...t <0 N '<0 <0 000000' '<t M c") (") v V. U; ~;n u:; In;:O: r-!.- ~ ~ ~ ~ r--:.' 000000; (")C")(")("')C')('"). 1'--1"--1'--1'-1'-1'-" 'V"<t""t"<tvv ct3~~~cL I'--f'-.I'--I'-I'--I'-- u.i u.i u.i w u.i uJ' W 3 III c ,!; tf).ro E ~ ~c~ 2-2 ro C ~j ."cajon 10/24/2000 TUE 10: 46 FAX 6123736847 BRW, INC. ll1J 002 . . . APPLICATION FOR PAYMENT NO. 8 Project WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS Owner CITY OF ARDEN HILLS Owner's Project No. Engineer's File No. 37951-005-2301 Contractor FOREST LAKE CONTRACTING Application Date 10/3C/00 For Period Ending 10/21/0C STATEMENT OF WORK Original Contract Amount $ 794,725.05 $ 19,553.58 $ 814,278.63 $ 814,008.92 $ O.OC $ 814,008.92 $ 4,232.85 $ 809,776.07 $ 760,810.65 $ 48,965.42 Net Change By Contract Amendment Contract Amour:t to Date Total Amount 0= Work Completed to Date Material Suitably Stored on Site but not Incorporated into Work Gross Amount Due to Date Less 0.52% Retainage Amount Due to Date Less Previous Payments Payment Due this Application 10/24/2000 TIlE 10:46 FAX 6123736847 BHW, 1NC. ll1I UUJ . I hereby certify that all items and amounts shown arc correct for tbe work completed to datc. Contractor FOTcst Lakc ContTacting By Date (Name and Title) The work 011 this project and the application fOT payment have been revicwcd and thc amount shown is recommended for paymcnt. BRW,INC. By Date Gregory S. B,own, PE APPROVED FOR PA YME"iT . Owner City of Arden Hills By Date (Name and Title) . 10/24/2000 TUE 10:47 FAX 61237.36847 BRW. nc. I4J 004 APPLICATION FOR PARTIAL PAYMENT WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS . BRN File: 379S1-00S-23Cl 10/23/00 Page: 1.. Seq. No/ Unlt Ccntract Cor;.trac'C. To Date To Date MnDot No It2m Unit Price Quactit.y Amount Quantity l\mount - - - - - - -- - - - - - - - - - - - - - - - - - -- - - - - - - - ---------- - - - - - -- - - - - - - - - - -- --------- ----------- !lid Schedule: A - ROADWAY 1 MOBILIZATION LS 20000.00 1.00 20000.00 1. 00 20COQ,OO 2021.501 2 MOBII.E FlELD OFFICE LS 3500.00 1. 00 3500.00 1.00 3500.00 20]1 ~Ol TYPb; D 3 CLEARING TREE 40.00 92.00 3680.00 92.00 3680.00 2101.502 4 3RUB3ING TR"E 15.00 92.00 1380.00 92.00 1380.00 2101 .507 5 BUILDING REMOVAL LS 17000.00 1.00 17000.00 1. 00 17000.00 2103.501 .0: REMOVE CONCRETE ~1EDI!\N m2 11,00 35,QC 385.00 141.00 1551.00 501 7 REMOVE PIPE CULVERTS m 22.00 30.00 650.00 22,00 484.00 2lC4 .501 (CM? RCPJ 8 REMCVE PAVE~ENT m2 1. 60 3864.00 6:B2.40 3421.00 503.60 2104.503 (BITUMI::lOU5) 9 SAWI~G CONCRETE ~mDIA.\J m 15.00 5.00 75.00 0.00 0.00 2104 .5} : 10 SAWING BITUMINOUS m 3,50 150.00 525.00 408.15 1129.58 2104 .511 PAVEMENT 11 SALVAGE AND REINSTALL EA 600.00 OC 600.00 1. 00 600.00 2104.523 BENCH AND SIGN (BUS STOP) 12 REMOVE F~NCE m 2 .00 190.00 380.00 200.00 400.00 2101.501 13 SALVAGE EXISTING SI8NS, EA 25.00 6.00 160.00 3.00 75.00 2104 .523 POSTS, MID YlAILBOXES 14 COt-1t>10N EXCAVATION m3 5.00 20200.00 101000.00 20200.00 101000.00 2105 .501 ."5 SUBGRADE EXCAVATION m3 8.00 1500.CO 12000.00 1252.60 10020.80 2105, 507 10/24/2000 T!:E 10:47 FAX 6123736847 BHW, INC. 41J 005 APPLICATION FOR PARTIAL PAYMENT WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS . BRW File: 37951--005-2301 10/23/00 Page: 2 Seq. NO/ Unit Contract Contract To Date To Date MnDot No Item Unit ?::.-ice Quantity Amount Quantity AmOUI-lt ,- - - - - - --- - - - - - -- - - - - - - - - '- - - - - - - -- - - - - - -- - - - - - - - - -- --------- ----------- - - ., - - - - -- ----------- 16 SELECT GRANULAR BORROW ];,3 11,00 21S0.00 23650.00 2296.41 25260.51 21C5 ,522 (CV;' IP) 17 ROCK CONSTRUCTiON EA 800.00 2.00 1600.00 1,Oe 800.00 2105.601 ENTRANCE lB AGGREGATE BASE CLASS 5 t 14.50 250.CO 3625,00 243.00 3523.50 2211.503 100% CRUSHED LIMEROCK 19 AGGREGATE BASE CLASS S m3 27.00 1805.00 48735.00 1928.00 S.20S6. DO 2211.5C3 100% CRUSHED LIMEROCK iCY) (P) 20 TYPE 31 BASE COURSE t 28.0C 945.00 26460.00 1193.91 33429.48 2331. 514 HIXTURE 21 TYPE 41 BINDER COURSE t 28.00 665,00 18620.00 602.00 16856.00 2331.510 MIXTURE .2 TYPE 41 \;EARING COURSE t 30.00 1081.00 32430.00 1091.77 32753.10 2.331.508 MIXTURE 23 BITID1INCUS ~1A TERIAL FOR L 0.35 212S.00 713.75 2224.60 778.68 2357 ,502 TACK COAT 24 CONCRETE ClJRB 6. GUTTER m 24,00 995.00 23880.00 883.00 21192.00 2531.501 DESIGN B6IS r 100mm CONCRETE 1tlALK m2 24.00 120.00 10080.00 420.00 10080.00 ~ 252l. 501 25 75mm BITUHINOUS TRAIL m2 17,00 600.00 10200.00 433.50 7369.50 2521 .511 27 WIRE FENCE DESIGN m 36.00 190,00 6840.00 0.00 0.00 2557 ,603 1,2V-9322 28 TElV:PORARY CONSTRUCTION 1':', 4. 50 165.00 ')42.50 184,00 828.00 2557.603 FENCE 29 MODULAR BLOCK RETAINING m2 1S0.00 50.00 9000.00 59.00 10620,00 2411.6C3 WALL 30 BITUMINOUS CURB m 10.00 110.00 1100.00 178.00 1780.00 .35 501 10/24/2000 TeE 10:47 FAX 6123736847 BRW, INC. ll1J 006 APPLICATION FOR PARTIAL PAYMENT WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS . BRW File: 37951-005-2301 10/23/00 Page, 3 Seq. No/ Unit Contract CC:1t::::-act To Da::e To Date rv.r:Do:: No I::: em Un:..t Price Quantity Amount Quantity Amount - - - - - - -- - - - - -.- . ---------------- - - - - - - - - - - --------- ----------- 31 SC:JDING l-i/lOOmm TOPSOIL rn2 2.40 3600.00 8540.00 4146.10 9950.64 2575 .501 32 BALE CHECKS EA 6.00 100.C8 600.00 0.00 O.OC 2 5 ~i 3 .501 33 SILT FENCE m 7.00 260.00 1820.00 256.00 1792.DO 2573 .502 34 STREET Sl,"';EEPER (WITH HR 80.00 15.00 1200.00 10.00 800.00 2123.601 PICK UP BROOK) 35 ,RAFFle CONTROL LS 4000.00 1. 38 S520.00 1. 88 7520.00 2563 .604 36 TEKPORARY SIGNAL SYSTEM SIGSYS 52000.00 1.18 6l360.00 1. IB 61360.00 2565.615 4t: PAVEMENT f'I1:8SSAGE EA 50.00 6.00 300.00 14.00 700.00 .602 (RIGHT/LSFT ARROvi) 38 F&.I SIGN PANEL, 'TYPE C m2 205.00 17.25 3536.25 38.15 7820.75 2564.531 39 100m!\- COUBLE SOLID LINE m 3.22 210.00 676.20 210.00 676.20 2564 .6 D3 YEL:"O'r.' PAIK'I 40 lOOm:n SOLID LINE m 1. 61 75.00 120.75 495.00 '/96.95 2564 .603 YELLOW PAINT 11 IDOmm SOLID LINE m 1. 58 1040.00 1643.20 1040.00 1643.20 256/i .603 WHlTE PAINT 42 60Qmm SO~J::D LI~E en 4.92 340.20 ]673.78 414.93 2041.46 2564.603 ,IHITE ?AINT 43 PAVEMENT MARKcNG m 1. 50 200.00 300.00 500.00 750.00 2lC2 .501 REMOVAL 44 SEED MIXTURE 200 ha 8000.00 1.26 10080.00 0.70 5600.00 2575 .501 45 CONCRETE i'CEDIA.'J :-JOSE m2 100.00 12.00 1200.00 B.OO 500,00 .31.602 10/24/2000 TUE 10:48 FAX 6123736847 BRW. INC. 141 007 APPLICATION FOR PARTIAL PAYMENT WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS . BRw File; 37951-005-230: 10/23/00 Pi:lge; 4 Seq. No/ Unit Cor. tract Contract To Date To DC:l.te f\1:lDot No It.ern U:1it Price Quantity Amount Quantity Amour, t - - - - - -- ----------------- - - - - - -- ---------- - - - - - - - - - ------------ --------- ----------- 46 200mm CONCRETE DRIVEWAY m2 50.00 45.00 2250.00 36.00 1800.00 2531. 507 PAVEMENT 47 BITUMINOUS PATCH m2 28.00 100.CO 2800.00 100.00 280C.CC 0000. O:JC Subtotal: $ 490,771.95 Bid Schedule: B - STORM SEWER IMPROVEMENTS 1 CLEARING TREE 40.00 115.00 4600.00 229.00 9160.00 2105.5C2 2 GRUBBING TREE 15.00 115.00 1725.00 138.00 2070.00 2105. 502 3 COMMON EXCAVATION m3 5 .00 20496.00 102480.00 26351.00 131755.00 2105 .507 . 1 SEED I'IX7DRE 250 ha 10000.00 0.50 5000.00 0.20 2000.00 2573.300 5 h'GaD FIBER BLA1\1KET m2 2.50 4730.00 11825.00 1932.38 4830.95 2575. 523 6 CONSTRUCT CATCH BASIl-: m 425.00 6.40 2720.00 6.59 2800.75 2506. 511 ( 600mm X 900 mm) 7 375rr,m RCP CL 5 m 72.00 83.00 5976.00 78.00 5616.00 2503.54: 8 52Smm RCP CL 3 m 85.00 55.00 4675.00 56.25 4781.25 2503 .541 9 600mm RCP m 85.00 31.00 2635.00 31.00 2635.00 2503 .541 10 90Dmm RCP CL 3 m 165_00 165.00 27225.00 152.00 25080.00 2503.541 11 600mm APRON 'ii/TRASH EA 1100. DO 1.00 1100.00 1.00 1100.00 2501 .515 GUARD 12 525mm APRON W/TRASH GUARD EA 950.0C 2.00 1900.00 2.00 1900.00 .501. 515 10/24/2000 TUE 10:48 FAX 6123736847 BRW, INC, 4!1 008 APPLICATION FOR PARTIAL PAYMENT WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARPEN HILLS . BRW File, 37951-005-2301 10/23/00 Page: 5 Seq. No/ Unit Cont:.-act Contract To Date To Date Mn:)ot No It.em Unit. Price Quantity Amount Quantit.y Aw.ount. -------- - - - - - - -- - - - - - - - - - - - - - - - - - - - - - --------- - - - - - - - - - - - - - - - - -- ----------- 13 9DOmr;. APRON EA 2000,00 1.08 2800.00 1. 00 2000.00 2501. 515 V~/':'RASH GUARD 11 OUTL2T CCNTROL STRUCTURE EA 4400,00 1 .00 4100.00 1,00 4400.00 2506. 501 15 INSTALL INF'ILTRAT:ON EA 225.00 5.00 1125,00 5.00 1125.00 2506 .602 SHIELD (CATCH BASIN) 16 INS'TAl,L INFILTRATION EA 150,00 12.00 1600.00 12,00 1BOO.00 2506 ,602 SHIELD (i'/,ANHOLE) 17 IDOmm PERFORATED PVC/IDPE m 18.00 200.00 3600,00 160.00 2880,00 2502. 541 PIPE DRAIN 18 CL-III RIPRAP m3 80,00 25.00 2000.00 25,00 2000.00 2511.50:::" .19 CONSTRUCT MHCB m 550.00 13. CO 7150,00 12.93 72.1l,50 2506,S::d (1200 CIA. ) 20 CONSTRUCT MllCB m 875.00 11.00 9625,00 11.04 9660.00 2506 .511 (::"8CO DIA. ) 21 FURNISH ANCl INSTALL EA 260.00 18.00 4680.00 17.00 4420.00 2506.~;21 CASTINGS Subtotal, $ 229,:25.45 Bid Schedule: C ~ SANITARY SEWER 200mm PVC PIPE SP.-JER m 32.00 .ft0.00 1280.00 39_36 1259.52 2503 .601 SDR 35 2 20Dmm PVC PLUG EA 50.00 1. 00 50.0C 1. 00 50.00 2503 .602 3 CONNECT TO EXISTING EA 400,OC 1. 00 400.00 1.00 400,00 2506 ,602 MANHOLE 4 RECONSTRUCT f"A1\IEOLE m 525,00 3.00 1575.00 1. 00 525.00 2506.601 5 INSTALL INFILTRATION EA 150,00 4,00 600.0C 3 .00 450.00 .06 .602 SHIELD (MANHOLE) 10/24/200U TUE 10:48 FAX 6123736847 BIlW, INC. 141 008 APPLICATION FOR PARTIAL PAYMENT WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS . BRW File: 37951-005-2301 10/23(00 Page: 6 Seq. No/ Unit Contract Contract To Da.te To Date MnCot No Item Ur.it Price Quar::: i t.y Amount Quantity Amount ------- - - ----------- - - - - - -- - - - - - - - -- - - - - - - - - - -- - - - - - - - -- - - - - - - - - - -- 6 ADJUST MANHOLE EA 175.00 4.00 700.00 3.00 525.00 2506.501 Subtota_l: $ 3,209.52 Bid schedule: D - WATERMAIN SALVAGE HYDRANT EA 400.00 3 .00 UOO.OO 3 .00 1200.00 210/'.5L3 2 ABANDON 200mm WATER11AIN m 2.50 310.00 775.00 377.00 942 .50 2101.525 3 REMOVE 200mm \'iATERfV':AIN fl. 12.00 90.00 1080.00 23.00 276.00 2104 .501 4 SASVAGE GATE VALV,- '-A U5.00 3.00 525.00 2.00 350.00 2104 .523 . " 20 Cmm GATE VALVE k'iD BOX EA 300.00 3.00 900.00 1.00 300,00 2504 .602 6 300mm WATERMA:N DIP CL 52 m ao.oo 310,00 24800.00 309.00 24720.00 2504 .603 7 200mm WATERMAIN DIP CL 52 en 75.00 30.00 2250.00 36.] 0 2722.50 2504.603 8 COClNECT TO EXISTING EA 175.00 2.00 350.00 2.00 350.00 2504.6C2 WATERM1.dN 9 300:mn GATE VALVE A....'lJD BCX EA 130C.OO 2.00 2600.00 2.00 2600.00 2504 .602 10 200rr.m DlP FIPE PLUG EA 60.00 ~ .00 60.00 1. 00 60,00 2504 .602 11 30Cmm DIP PIPE PLUG EA 90.00 2.00 1BO.00 2.00 180.00 2504 .602 12 DIP FITTING KC 4.50 1450.00 6525.00 1288.00 5796.00 2504.602 13 HYDRANT I^.'/GATE VALVE EA 2000.00 2.00 4000.00 2.00 4000.00 .504. 602 10/24/2000 TlIE 10: 4.8 FAX 612.37.36847 BRW, [NO, IgJ 010 APPLICATION FOR PARTIAL PAYMENT WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS . RR~ Flle: 37951-D05-2301 10/23/00 Page: -; 14 2504.605 lOCmm INSULATION m2 Unit Contract Contract To Da~e To Date Price Quantity Amount Quantity Amour"t ..----- - - - - - - - -- - - - - - - - - - -- - - - - - - - - - ------ - -- 20, 00 24.00 480.00 12. 00 240.00 Seq. No/ [\'jnDot. }Jo Ite:;c, Unit Subtotal, $ 43,737.00 Bid Schedule: A (ADD+/DEDUCT- ) TOPSOIL EXCAVATION "IJ 0_00 20000.00 0.00 23800.00 0.00 2105 .507 Subtotal: $ 0.00 Bid Schedule: B - LANDSCAPING : FALL GOLD ASH TREE 275.00 38.00 10450.00 38.00 10450.00 257: .502 63mm CAL, 8&.3 2 S~'iAMP '~HITE OAK TREE 325.00 18.00 5850.00 18.00 5850.00 2571 .502 63mm CAL, B&B . J AMUR MAPLE TREE 275.00 9.00 2475.00 9.00 2475.00 2571 .503 3m HT. / B&B 4 JAPk"JESE TREE J_JILAC TREE 300.00 14.00 4200.00 14.00 4200.00 2571. 503 3m ,JT. , B&B 5 BLACK HILLS SPRUCE TREE 320.00 18.00 5750.00 18,00 5760.00 2571 .501 2,bm HT. , B&B 6 COLORADO GRE EN SPRUCE TREE 350.00 15.00 5250.00 15.00 5250.00 2571.504 2.5m HT. , B&B 7 RED TWIGGED DOGWOOD SHRUB 40.00 30.00 1200,00 30.00 1200.00 257: .505 1m B&B 5 BLACK PUSSY viILLOW SHRUB 40.00 32.00 1280.00 32,00 1280,00 2571 .505 762m CONT, 9 FEESEYS FOR~! RIBBON GRASS PLT 10.00 620.00 6200.00 620,00 6200.00 2571 .507 2-YR #1 CONT. l() IRRIGATION SYSTEM LS 4500.00 1.00 ~500.00 1. 00 4500.00 0000 .000 Subt.otal: $ 47,165.00 trd Schedule: C - MEDIAN PAVER BRICKS 10/24/2000 TUE 10: 49 FAX 012:1736847 . ERW File: 3"7951-005-2301 Seq. No/ MnDo~ Nc Item 1 252:.618 BRICK PAVERS 2 100mm CONCRE'E WALK 2521.501 . . JJHW, lNC. APPLICATION FOR PARTIAL PAYMENT WEST ROUND LAKE RaAD IMPROVEMENTS PHASE I CITY OF ARDEN HILLS 1,<1]011 10/23/00 Pi:3.ge: 8 Unit Con::ract Contract To Da:::e To Date Unit Price Quant.i Ly Amol.:.:lt Quanti ty Amount ------- - - - - - - - - -- - - - - - - - -- - - - - - - -- - - - - - - - -- - - - - - - - -- m2 75.00 180.00 13500.00 0.00 0 .00 m2 20.8D -180.00 -3744.00 0.00 Subtota:i: $ Grand Total; $ 0.00 0.00 814,008,92 ARCHIHCTURAl ALLIANCE . Oclober ] I, 2000 4DO CLIFTDN AVENUE SCLH Joe Lynch - City Administrator Arden Ilills City Hall Round Lake Business Center 4364 West Round Lake Road Arden Hills, MN 55112-5794 MIN~JEAPDLIS, MI\NESOTi>, 55403-3299 TELEPHONE 1612)871-5703 FAX 1612)871-1212 Rc: Arden Hills City Hall Payment Application Number 01 Comm. No. 1997149 Dear Joe: . We have reviewed Rochon Corporation's Application and CeJ1ificate for Payment No. J for the Arden Hills City Hall Project. We have visited the site and find that the percentages for work completed are accurate. This application includes some of the front cnd costs associated with the contract including bonds, insurance, the building pennit, and mobilization. This pay application covers the period ending September 30, 2000. The percentage of the contract amount applied for is 2% (minus a 5% relainage of $2,774.93). We recommend payment ill the amounl of $52,723.74. Please call me if you have any questions. Sincerely. c/~ C7 ~ JEANNE .I STERNER cc: Enclosure: PeterVeslerholt (letter only), lile 3 copies of Payment Application . t997119 PAYAPPOI.DOC " ~ . WAIVER 01<" CONSTRUCTION LIEN, PAYMENT BOND AND LIEN FUNDS October 1,2000 For good and valuable consideration, the lmdersigncd hereby irrevocably and unconditionally waives and releases any and all (a) rights and claims for a construction or othcr lien on land and buildings being constmcted, altered, erected or repaired and to the appurtenances thereunto, (b) rights and claims on any payment boud(s) furnished in conjunction with said construction, alteration, erection or repair, and (c) Tights and claims for lien on money, bonds, or warrants due or to become due to the prime contractor therefor. The property covered by this waiver is owned by the City of Arden Hills (owner), is located at 1745 West Highwav 96 Arden Hills MN is described as Arden Hills City Hall and this waiver pertains to a portion of the work to be performed by Rochon Cornoration (prime contractor). . This waiver covers all labor, material and supplies for construction, alteration, erection, and repairs furnished by the undersigned under a contract with City of Arden Hills through the date of this waiver in the amount of FIFTY TWO THOlJSAND SEVEN HUNDRED TWENTY THREE AND 74/100 Dollars 1$52723.74) This lien waiver is not valid until the amount listed above has been received. 1.~"^^^^^^^^,^^^"V'fV'..Af"^AV~. ,/., GRt. :' :OURGHARDT 6;- ...j,,~, _ ' l~r.![:T:c: ,'",x - MINNESOTA' it ,..- r.::; C::;m~". I:,~plre.s Jan. 31, 2005 . . Company Name Rochon Corporation By ./'J~ J~ellman Its Vice President 44e-c- :<' 49~ Contractor Waiver Form . .. ~ . . . '. APPLICATION AND CERTIFICATE FOR PAYMENT (SUBSTITUTE AlA DOCUMENT G7021 PAGE ONt: OF 2 PAGES TO (OWNER): City of Arden Hills 4364 West Round Lake Rd Arden Hills, MN 55112-5794 PROJECT: Arden Hills City Hall 1245 West Highway 96 Arden Hills, MN 55112 FROM (CONTRACTORl: Rochon Corpor~t;on APPLICATION NO: PERIOD TO; 3D-Sep-OO 3650 Annapolis Lane North, Suite 120 Plymouth, MN !J5447 VIA [ARCHITECT): Architectural Alliance 400 Clifton AvenueJ S. Minneapolis. MN 55403 ARCHITECT'S PROJECT NO: CONTRACT FOR: General Construction CONTRACT DATE: 08/15/2000 CONTRACTOR'S APPLICATION FOR PAYMENT CHANGE ORDER SUMMARY Change Orders approved in ADDiTIONS DEDUCTIONS previous months by Owner TOTAL 0.00 Approved this Month Number Date Approved TOTALS 0.00 Net change by Change Orders 0.00 The undersigned Contr(lctor certifies that to tile best of the Contractor's knowledge, information and belief the Work covered by this Application lor Payment has been completed in accordance with the Contract Documents, that ;;11 amounts have belJrl paid by the Contractor for Work far which previous Certificates for Payment were issued and payments received from the Owner, and tha: current payment shown herein is now due. CONTRACTOR: Rochon Corporation /"/ //'7C--- - U/ By: / ~_ 7;7// ,~- Jeflvrre an - Vice President Date: October 1, 2000 Subscribed and sworn to before me this 1 st day of October, 2000 .~~. i GRIC I 8URGHARDT , g!l T'''- 'r:~ Pile - MINNESOTA ~2:;), s Ex<=, res Jan. 31, 2005 .....,.,..,..rN~. Application is made for Payment, as shown below, in connection with the Contract, Continuation Sheet, Substitute AlA Document G703 is attached. 1. ORIGINAL CONTRACT SUM.. 2. Net Change by Change Orders 3. CONTRACT SUM TO DATE ILine 1 +/-2).. , 4. TOTAL COMPLETED & STORED TO DATE.. (Column G on G703) 5 RETAINAGE: % of Completed Work iColumn D + E on G7031 b. % of Stored Material IColumn F on G703J Total Retainage (Line 5a+5b or Total in Column I of G703).. . 6. TOTAL EARNED LESS RET AINAGE." ILine41ess Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT ILine 6 from prior Certificate} ...$ 2,942,000,00 0.00 2,942,000.00 55,498.67 2,774.93 52,723.74 8, CURRENT PAYMENT DUE.. . 9. BALANCE TO FINISH, PLUS RETAINAGE.. .$ $ 0.00 52,723.74 2,889,276.26 (Line 3 less Line 6) State of: Minnesota County of: Hennepin Notary Public: Z~~ ~d/"0.4. C-L. My Commission expires: January 31, 2005 ARCHITECT'S CERTIFICATE FOR PAYMENT AMOUNT CERTIFIED.... t, .............$ '52., 72-~. 7~ in accordance with the Contrar;tDocuments, based on on-site observations and the data comprising the above application, the Architect certifies to the OWller that to the best of the Architect's knowledge, information and belief the Work has progressed as indicated,the quality of the Work is in acco rdance with the Contract Documents, and the Con:ractor is entitled tD payment 0; the AMOUNT CERTIFIED (Attach explanation if amount cHrtified differs from the amount applled for.I ARCHITECT: By,.c::/ -~ D,t" lo-ll-oO This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance, payment and acceptance of payment are without prejudice to any rigllts of the Owner or Contractor under this Contract. . ,.. . . . PAGE 2 OF 2 CONTINUATION SHEET Substitute AlA Document G703 APPLICATION NUMBER: APPLICATION DATE: PERIOD FROM: TO: CONTRACTOR'S PROJECT NO: 01-0ct-OO o1-Aug-OO 30-Sep-QO 0028 Arden Hills City Hall SCHEDULED PREVIOUS THIS STORED TOTAL BALANCE CODE DESCRIPTION VALUE APPLICATION APPLICATION MATERIAL TO DATE % TO FINISH RETAINAGE 01000 GEN'L RQMTS 155,234.00 0.00 27,878.67 0.00 27,878.67 18 127,355.33 1,393.93 02200 EARTHWORK 60,300.00 0.00 24,120.00 0.00 24,120.00 40 36,180.00 1,206.00 02480 LANDSCAPING 32,797.00 0,00 0.00 0.00 0.00 0 32.797.00 0.00 02513 ASPHALT PAVING 57,252.00 0.00 0.00 0,00 0.00 0 57,252.00 0.00 02600 SITE UTILITIES 143,700.00 0.00 0.00 0.00 0.00 0 143,700.00 0.00 04200 CONCRETE/MASONRY 836,800.00 0.00 0.00 0.00 0.00 0 836,800.00 0.00 03410 PRECAST CONCRETE 44,565.00 0.00 0.00 0.00 0,00 0 44,565.00 0.00 05100 STEEL FABRICATION 110,000.00 0.00 0.00 0.00 0.00 0 110,000.00 0.00 05600 STEEl ERECTION 67,150.00 0.00 0.00 0.00 0.00 0 67,150.00 0.00 05500 EXPANSIN JT COVERS 2,000.00 0.00 0.00 0.00 0.00 0 2,000.00 0.00 06100 CARPENTRY 203,699.00 0.00 0.00 0.00 0.00 0 203,699.00 0.00 06400 MILLWORK 56,438.00 0.00 0.00 0.00 0.00 0 56,438.00 0.00 07160 WATERPROOFING 10,000.00 0.00 0.00 0.00 0.00 0 10,000.00 0.00 07530 ROOFING 62,670.00 0.00 0.00 0.00 0.00 0 62,670.00 0.00 07900 CAULKING 3,342,00 0.00 0.00 0.00 0.00 0 3,342.00 0.00 08100 HM/DOORSIHARDWARE 27,120.00 0.00 0.00 0.00 0.00 0 27,120.00 0.00 08360 OH DOORS/AUTO OPER 6,031.00 0.00 0.00 0,00 0.00 0 6,031.00 0.00 08800 ALUM STOREFRONT 193,559.00 0.00 0.00 0.00 0.00 0 193,559.00 0.00 09300 CERAMIC/OUARRY TILE 40,545.00 0.00 0.00 0.00 0.00 0 40,545.00 0.00 09500 ACOUSTICAL CEILING TI 17,847.00 0,00 0.00 0.00 0.00 0 17,847.00 0.00 09680 CARPTE/VINYL TILE 32,240.00 0.00 0.00 0.00 0.00 0 32,240.00 0.00 09900 PAINTING 12,125.00 0.00 0.00 0.00 0.00 0 12,125.00 0.00 , ACCESS PANELS 300.00 0.00 0.00 0.00 0.00 0 300.00 0.00 10200 LOUVERS 1,900.00 0.00 0.00 0.00 0.00 0 1,900.00 0.00 10100 VISUAL DISPLAY BOARD 2,185,00 0.00 0,00 0.00 0.00 0 2,185.00 0.00 10160 TOILET PARTITIONS 1,971.00 0.00 0.00 0.00 0.00 0 1.971.00 0.00 10800 TOILET ACCESSORIES 3,057.00 0.00 0,00 0.00 0.00 0 3,057.00 0.00 12690 FLOOR MA TS 2,5",9.00 0.00 0.00 0.00 0.00 0 2,519.00 0.00 10520 FIRE EXTINGISHERS 1,200.00 0,00 0.00 0.00 0.00 0 1,200.00 0.00 12490 WINDOW BLINDS 1.675,00 0.00 0.00 0.00 0.00 0 1,675.00 0.00 10990 WARDROBE SPECIALTIE 243.00 0.00 0.00 0.00 0.00 0 243.00 0.00 10440 SIGNS/FLAGPOLE 6,987.00 0.00 0.00 0.00 0.00 0 6,987.00 0.00 11500 FIREPLACE 1,500.00 0.00 0.00 0.00 0.00 0 1,500.00 0.00 , AUDIO VISUAL EQUIP 3,200.00 0,00 0.00 0.00 0.00 0 3,200.00 0.00 14200 ELEVATOR 36,900.00 0.00 0.00 0.00 0,00 0 36,900.00 0.00 15500 MECHANICAL 354,000.00 0.00 0.00 0.00 0.00 0 354,000.00 0.00 15300 FIRE SPRINKLER 19,526.00 0.00 0.00 0.00 0.00 0 19,526.00 0.00 16000 ELECTRICAL 154,423.00 0.00 0.00 0.00 0.00 0 154,423.00 0.00 SUBTOTAL 2.767,000.00 0.00 51,99B.67 0.00 51,998.67 2 2,715,001.33 2,599.93 FEE 175,000.00 0.00 3,500.00 0.00 3,500.00 2 171,500.00 175.00 TOTAL 2,942,000.00 0.00 55,498.67 0.00 55,498.67 2 2,886,501.33 2,774.93 1 . . . CITY OF ARDEN HILLS MEMORANDUM DATE: October 23, 2000 TO: Joe Lynch, City Administrator aD) Terrance Post, City Accountant @; FROM: SUBJECT: Unbudgeted 2000 Operating Transfers Pending the refinement of estimated General Fund revenues and expenditures against the adopted budget later in the year, a number of other potential unbudgeted operating transfer situations have arisen. Following is a brief discussion of them and a staff recommendation to book them as of the nine (9) months ended September 30, 2000. 1. 2000 Pavement Management Plan With the Ingerson neighborhood reconstruction project initially postponed to 2001 and later cancelled, the budgeted $251,000 revenue operating transfer in from the Pem1anent Improvement Revolving (PIR) Fund No. 501 and the budgeted $440,000 expenditure in the Street Maintenance Department of the General Fund will not materialize. An unbudgeted Street Maintenance Department sealcoating project was initiated in 2000 at an approximate cost of $41 ,000. Therefore, the net budgeted underspending was $ I 48,000 ($440,000 - $251,000 - $41,000). 2. Funding for Parks Comprehensive Plan Staff is currently preparing a Request for Proposal (RFP) for a long-range Parks Comprehensive Plan. The projected $60,000 expenditure for this capital project planning effort will occur in Park Fund No. 227. Rather than depleting the Park Fund balance ($462,992 at 12/31/99), another funding source may be an operating transfer in from the Community Services Fund No. 225 ($250,154 fund balance at 12/31/99). The transfer out ofthe Community Services Fund would reflect the 60%/40% Parks and Recreation/Public Safety policy previously established. 3. Fire Station No.1 Parking Lot Sealcoating The Lake Johanna Volunteer Fire Department (LJVFD) capital plan identified a $7,000 item in 2001 for sealcoating the Station No.1 parking lot. However, due to the change in 2000 PMP scope from reconstruction to sealeoating, this capital project was undertaken in 2000 in conjunction with other City work at a project cost of $2,403.64. \ Memorandum, Unbudgeted 2000 Operating Transfers Page Two October 23,2000 . 4. Electronic Interiors Consulting Costs On an inecption-to-date basis from November 1998 through October 2000, the City has incurred $31,007.85 for professional services by Electronic Interiors, Inc. in conj unction with audiovisual planning for the new City Hall facility. Thus far, these costs have been funded by the Municipal Land and Buildings Fund No. 408. These costs will be directly related to future cable broadcasting activities at the new facility. As such, the Cable TV Fund No. 228 ($259,647 fund balance at 12/31/99) may be a more appropriate funding source for these planning services. Recommendations If the City Council agrees with the above described proposed unbudgeted 2000 operating transfers, they should direct staff to book the following entries to transfer W1spent 2000 PMP nmds. Debit Credit I. E 101-49300-7260 G 101-10100 G 501-10100 R 501-39101 $148,000.00 $148,000.00 148,000.00 . 148,000.00 To transfer unspent 2000 PMP funds to the PIR Fund. 2. E 225-49020- 7213 60,000.00 E 225-29020-7243 40,000.00 G 225-10100 100,000.00 G 227-10100 60,000.00 R 227-39230 60,000.00 G412-10100 40,000.00 R412-39230 40,000.00 To transfer funds for Parks Fund Comprehensive Plan and Public Services Capital as per policy. 3. E 412-48120-7200 G412-10l00 G 101-10100 R 1-1=39236 2,403.64 2,403.64 2,403.64 2,403.64 To transfer funds for Station No. I 2000 Sealcoating project. . \ . . . Memorandum, Unbudgeted 2000 Operating Transfers Page Three October 23, 2000 Debit Credit 4. E228-490101-7240 G228-10100 G408-l0100 R 408-39238 $ 31,007.85 $ 31,007.85 31,007.85 3 1 ,007.85 To transfer funds for new City Hall facility audiovisual planning services. ... . CITY OF ARDEN HILLS MEMORANDUM DATE: October 26, 2000 SUBJECT: Mayor and City Councilmembers. ~ Joe Lynch, City Administrato~ Website Task Force TO: FROM: Background The City Council established and charged the Website Task Force with determining whether or not thc City of Arden Hills should establish a website and have a home page. Not a lot of other direction was given to the Website Task Force, and they pursued their own course. . At this time, the Website Task Force has come back to the City Council with some very specific recommendations, including the establishment of a website and a home page, but with some other very specific recommendations to determine the staff responsible, draft up policies that are needed with regard to establishment of and ongoing efforts of a website, and procedures and operations. At a City Council Worksession, the Website Task Force did come forward to discuss with the City Council their specific charge and their work progress to-date. Not a lot of other direction was given to the Website Task Foree, and really no conclusions were reached with regards to any other specific work effort. Staff Recommeudations Staffrecommends that the City Council accept the Website Task Force recommendation to establish a web site and home page and direct City staff to return with information on policies and procedurcs needed for establishing and continuing operation of a website and rules and responsibilities needed in keeping a presence. In addition, staffrecommends that thc City Council, at this time, thank the Website Task Force for their efforts, and disband by resolution the Task Force. cc: Terry Post, City Accountant Jennifer Chaput, Planner . ..... . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 00-31 A RESOLUTION RECOGNIZING ACCOMPLISHMENTS AND DISSOLVING OF THE WEB SITE TASK FORCE WHEREAS, the Arden Hills City Council has historically used the services of volunteers to assist the City with a variety of projects; and WHEREAS, these volunteers have primarily provided this assistance by serving on various city committees, commissions or task forces; and WHEREAS, the City Council has found the assistance provided by the Wcbsite Task Force to be of great value to the City Council in its decision making process; and WHEREAS, the City Council has found these types of committees, commissions, and task forces to be an integral part of the communication efforts with the citizens of Arden Hills; . NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Milmesota that it acknowledges the efforts of the Wcbsitc Task Force, and thanks the members of this group. BE IT FURTHER RESOLVED that the City Council hereby dissolves the Wcbsite Task Force as an official advisory group to the City Council of Arden Hills. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 30th DAY OF OCTOBER, 2000. ATTEST: DENNIS PROBST, MAYOR JOSEPH P. L YNCI-I, CITY ADMINISTRATOR .