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Home My WebLink AboutCCP 11-13-2000 . . . CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 AGENDA CITY COUNCIL MEETING, CITY HALL MONDAY, NOVEMBER 13, 2000, 7:30 P.M. City Philosophy To provide a basic and necessary scope of quality services through the innovative and purposeful use of resources. 7:30 P.M. 7:30 P.M. 7:30 P.M. 7:35 P.M. 7:40 P.M. 7:45 P.M. 1. Call to Order 2. Approval of Meeting Agenda 3. Canvass of Municipal Election Returns a. Res. #00-40, Resolution Certifying 2000 Municipal Election Canvass 4. Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar fannat. There will be no separate discussion of these items, unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. a. Claims and Payroll 5. Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. 10 addressing the Council, please state your name and address for the record, and a bricfsummmy of the specific item being addressed to the Council. To allow adequate time for each person \vishing to address the Council, we ask that individuals limit their comments to three (3) minutes. \Vritten documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 6. Unfinished and New Business a. Pay Estimate #1, Old Highway 10 Watermain Project, Dave Perkins Contracting, Inc. b. Water Meter Upgrade/Replacement Project, Policy Discussion PHONE: (651) 633-5676 . FAX (651) 633-7839 AGENDA - PAGE TWO CITY COUNCIL MEETING, CITY HALL MONDAY, NOVEMBER 13, 2000, 7:30 P.M. 8:00 P.M. 8:05 P,M. 8:30 P.M. 7. Administrator Comments a. National League of Cities Membership 8. Council Commcnts and Committee Activity Reports 9. Adjourn The above times may vary depending upon length of issue discussion. . . . 11/09/00 THU 10:53 FAX 6126337839 . TRANSMISSION OK TX/I<X NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SE'iT RESULT City of Arden 11111s Ii1J 001 ******************:!:** :!:** TX REPORT *** 2**S***************:!:* 3964 6461220 K)IW8 W823 MPLS M 11/0fJ 10:52 00'46 3 OK . . 11/08/00 THO 10: 54 FAX 6126337839 City of Arden Ilills Il!I 001 ********************* **:1; ']'X REPORT *** :~******************** . , TRA\SMISSION OK TX/IU NO CONNECTIO'l TEL CUNNECT! 0\ ID ST, TDlE FSAGE T PGS, SENT RESlILT 3865 612.1701378 BRW, INC, 11/09 10: 54 00'45 " OK . . 11 !O~/(JO THe 10: 56 FAX 612633783~ Ci t;y of Arden Hi lIs I4i 00 1 I *****,s****'*'****'** TX REPORT :t::1:* **"***""'***'****' . TRANSMISSION OK TXlRX 'i0 CO'i'iECTION TEL CONNECTION ID ST, TIME USAGE T PGS. SE'iT RESlLT 3~6o 6124219511 11/0~ 10:55 0(J'43 2 OK . . 11108/00 I I I . I THlI 10:57 FAX 6126337839 TRAN5'1I 5510:\ OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, 5E'\T HESCLT City of Arden Hills Ii]] 001 I ********************* *** TX REPOHT *** ********************* 3967 6286833 1l/0g 10:56 00'38 2 OK . . 11/08/00 THU 10;58 FAX 0120337838 Ci ty of Arden lUlls [gJ 001 ********************* . TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTiON iD ST, TDlE USAGE T PGS, SENT RESlLT ;::** TX ImpORT *ss *ss****************** 3868 6127060881 11/08 10: 57 00'37 2 OK . . 11/09/00 THU 11: 00 FAX 6126337839 City of Arden Hills Ii!] 001 ~ TRANSMISSION OK TX/IU NO CONNECTION TEL CONNECTI ON ] D ST, TIME USAGE T PGS, SENT RESllLT ********H:************ *** TX REPORT *** **ss*****s**s******** 3969 6333846 11/09 10:58 01'15 2 OK . . 11/09/00 Till! 11: 01 FAX 6126337839 TllANSMISSION OK TX/IU NO CONNECTION TEL CONNECTION ID ST, TIME USAGE l' PGS, SENT RESULT . . *** Ci t;v or Ar'dcn IIi lls Il!I DOl ********************* TX REPORT **:,: ********************* 3970 4810551 11/09 11:00 00'35 2 OK 11/09/00 THlI 11:02 FAX 6126337839 TRA\SMISSION OK TXlRX NO CONNECTI ON TEL CONNECT10N ID ST, TIME USAGE T PGS, SENT RESULT . . City of Arden Hills i;)J 001 ********************* :t::t::t: TX REPORT :t::t::!: ********************* 3971 2279371 11/0911:01 00'36 2 OK 11/08/00 Till I 11: 03 FAX 6126337839 TRA'iSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . City of Arden Hills If1I 001 :r::;::;: ********************* TX REPORT *******sss***s*sssss:;: 3972 4821262 11/09 11:02 00'48 2 OK , . e e CITY OF ARDEN HILLS MEMORANDUM DATE: November 9, 2000 TO: Joseph P. Lynch, City Administrator FROM: Sheila Stowell, Administrative Secreta . SUBJECT: 2000 Municipal Election Canvass Background A summary oftJle November 7,2000 General Election results is enclosed for Council review. Staff is required by Statute to certify the results of the Municipal Election to the Auditor within seven (7) days. Recommendation The Council is asked to certify the canvass of the November 7, 2000 Municipal Election, declaring Beverly Aplikowski and David Grant respectively to four (4) year terms as Couneilmembers. Enclosure -.' . . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE O}" MINNESOTA RESOLUTION NO. 00-40 RESOLUTION CERTIFYING 2000 MUNICIPAL ELECTION CANVASS W"HEREAS, the City of Arden Hills held its General Election on November 7, 2000; and WHEREAS, Minnesota Statute 205.185, Subd. 3, requires that the City Council canvass the results of the election within seven (7) days of the election; and WHEREAS, the City Council met on November 13,2000 as an item of business at their regular City Council meeting, as a canvassing board to review the results of the election. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Ardcn Hills, Minncsota, that the City Council dcclares the results of the election as identified on the attached canvassing list, and authorizes the City Administrator to notify Ramsey County of the results of said canvass. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 13th DAY OF NOVEMBER, 2000. DENNIS PROBST, MAYOR ATTEST: JOSEPH P. LYNCH, CITY ADMINISTRATOR '.- City of Arden Hills General Election Canvassing Results November 7,2000 . ---- . CitvOfilces: ____J I I I I Total retOfTotal] PcL1 Pet. 2 PeL3 Pet. 4 'Chi.lneiiirlembilr4'1'",,,rrerlll'J JVotefo[', UllldTWo!' -- Beverly Aplikowski 428 , 631 627 867 2,553 . 36.17% -- ------ ---..------ - .-- -.--- --. , ! , Michael W. Coopet 144 271 374 328 1 ,1 17 , 15.82% .. ___n__ !'.-l()hn_F'reimuth 109 207 165 297 778 11.02% I David Grant 377 585 803 816 2,581 36.56% , - ------ .. . Write Ins ..J 2 1 16 1 1 30 0.42% , - ,0601 ---- 319] Number Votes Cast 1 1 .695 1 985 2 7,059 100.00% - ,Woting ','S tati~tics Irllrn , I '_ f 1107/00, Go ner<i LEI ection ,~nte(ll3allots 47 , 70 80 , 148 345 6.1 1')( -- -- ,. u____ ----..--- Precinct Ballots Cast 757 1.143 1,765 1,633 5.298 i 93.890 -----'-= - , Total Ballots Counted 804 1,213 1,845 1,781 5,643 100.00% -..---..- , Reoistered Prior to Election 880 1,433 2,244 2,000, 6,557 86.41% ~tion Day Registrations 109 157 514 251 1,031 13,59% ~.lotal_Registered Voters 989 1 ,590 2.758 2,251 7.588 100.00% - ---- ---- I Ii Percent Voting 81.294% 76.289% 66.896% 79.120% 74.367% -- ".lllilltJ:jiieal'S:flimnf(jllftiiitif"~'::"'" iji1MQ~iQ&::~~ri~I'iml~~(~I!lljii Total Registered Vo~ers 946 1572 2175 I 2203, 72.628% I 6,896 Lpercent Voting i 75.159% 77.163%' 56.506% 68.924% . . . . , CITY OF ARDEN HILLS ACCOUNTS PA YAHLE CLAIMS REPORT TO BE APPROVED AT 11/13/00 COUNCIL MEETING PAGE I OF3 CLAIMS PAm SINCE LAST COUNCIL MEETING (10/30/00) }..tK.Ii.........V...r'Klli\.@..8IT ......:...../.:./..:77...:.........1 :'::;:XMp'i'T:iSt:t:::'::+:': chMMtNtS:::::": ]g487 10/30/00 MN Denartment of] lealth 3.23000 Water Connect Fcc 3000 ]8488 111/31/00 Forest Lake Contractino-. Inc. 48.965.4' Pav #R-'v,lRLR Imnrovemenls Phase! 18489 11/01/00 Bushnell. Yvonne 237.00 Craft Kits~Breakfast w/Santa 1~4911 11/01/00 Frank's 332,02 Giopcrbrcad Kits 1849] 11/02/00 T ~eauue of i\:lN Cities GO.OO LMC Policy Adontion Conf-Lvnch 1849' 11;02/00 Mattsoll, David 86.00 Refund-Ovcrchamc Valve Install \81193 ] ]102/011 MN DenarLmenL of Revenue 949.00 Sales Tax-October 2000 18494 ] ]/06/00 Best \:Vcstcm Kellv Inn-YOID 0.00 J .od"ing Cancelled-Moore 18495 1I/0GIOO Stowell, Sheila [10.17 Elections Breakfast 18496 ] 1/116/00 .Affin~ Plus Federal Credit Union 3,591.69 first Novemher Payroll 18497 11/06100 IC!vlA Retirement Trust - 457 1.494.28 First "'\Iovcmbcr Pavroll 18498 11/06/110 Puhlic Fmnlovees Retirement Association 3, ]G3.33 First November Payroll 18499 1]/07/00 GreenMil1 340.00 ElectLon Dav Pizza 18500 ] 1108/011 Rochon C~ration 52,723.74 Pay #l-Citv Hall Proiect I I I Subtotal- Paid Claims 115,282.85 II Paid Claims from Above- 115,282.85 Add Unpaid Claims, Page J or 3- 5522567 Total Accounts Payable Claims for Council Approval, 11113/00- 170,508,52 NOle: Checks fOr unpaid claims totaling $293,534.02 ~vere mailed on October 31. 2000 ailer approval at the October 30, 2000 Council.\-leeting. They were check numbers 18421 - 18485 This sequence corresponus to unpaid temporal)' numbers TI-T65. Check numbers 18419-18420wereusedfor alignment. Check #18486 was voided 'm"J\' """""j,pmolc'<[;;",,1 . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 1l/I3/00 COUNCIL MEETING l'iPAID CLAIMS REGISTER: PAGE 2 OF 3 . TI\~jji#...'.I..'..j)kl\;,,}k...I.. VE!9WK. . : ':':'-AI\.'1bIJN't{:l:? COMMENtS: . I I TO] ]1/14/00 Accware Systems, [ne 395.00 Tminino-Olson T02 11/I4i00 Advanced Lock & Ke\', Inc. 1.00900 Locks Installed & Kevs-Parks T03 11114/00 Animal Control Services, Tne 418.02 Doo/Cat Enforcement-October T04 11114/00 Architectural Alliance 54585 Cit\' Hall RedesiQI1 8/26-] 0/20 TOl 11/l4i00 AT&T 41.65 633-5676, Lana Distance T06 11/]4/00 Berres, Sandrs 13.65 Mileacre Reimbursement T07 11114/00 Biff's, Inc. 220.80 Portable Toilets T08 11/14/00 Boltman, Jennifer 310.50 Dance Instructor T09 IIIWOO Braun Intertec 603.75 Construction T estino-Fnl!ineerin'-' TIO ] 1!]4/00 Bunvell, Lvnn 310.50 Dance lnstructor T11 11/14/00 Business Forms & Accountino 346.]9 1\/1' Checks 11370\ T]2 ] ]114100 Cornorate Express 297.20 Office S~~-;=;-iies & C~' Pancr T13 ] 11]4/00 Docuvoicc CommunicatIOns 158.30 CH- Voicemail-ll/l-l 1130/00 T14 ] 1114100 Electro Watchman, Inc, ]39.63 Alaml System 11/01-1/31/01 lI5 1]114/00 Electronic 1ntenors: Inc. 985.08 Elec Tech Desi2n-Citv Council Chambers TI6 ] 11]4/00 Frattallonc's Hardware 50.18 October Purchases T17 11/14/00 Glemvood lno]e\vood 21.57 Sorim~water-City Hall T]8 ] ]/]4100 H (ll)nv F aces Entertainment 8000 Dcnosit-Breakfast w/Santa TI9 ] ]/14/00 leMA Membershin 461.25 Annual Memhersh-i-;::-Lvllch no 1 ]114/00 Kath Auto Parts 47402 October Purchases T2l ] ]il4/00 :vIcDonald Batterv Comoanv 282.0] Batteries #] 12 & #106 '1'22 ] Iii 4/00 ;\1cKinnev, Mike 135.00 Uni foml Purchase-2000 T23 ] 1!]4/00 i\:1el Council Environmenta] Services 40,040.00 December Sewer Charoe T24 ] ]114/00 Midv..'est Asnha]t Com. 257.55 Road Renair Materials T25 ] 11I4f01l Moore, Thomas 84.18 Mileage Reimbursement 126 ] 111,1100 MTl Dlstrihutin", Tnc ]7.3] Bearing-Taro #4298 & #4995 T27 I ]!I4/00 Neil Entcmriscs ]7216 Breakfast w/Sallta & Aner School Sunnlies 128 11/14/00 North Metro InsDection, lne ]77480 Oct Electrical Insnections n9 11/14/00 Pace Analvtica1 236.35 Water Teslin'-' T10 ] 1/]4/00 Post, Terrance 26.00 J'vlilca9"e Reimbursement nl 111]4100 Rced, Fred ]9.97 lJnifoTIll Purchase-2000 TJ2 1 ]/]4/00 Roseville, Citv of 1,871.89 Plann111D Comnuter & Network Sunnor[ 1'33 ] ]/14100 Sallv Distnbutors 163.69 Break:fast wiSanta & Turkev Shoot Suonlics "1'34 ] ]114/00 Shoreviev'i, City of 79.92 Vacution Oav Trln lOll 9/00 T35 J 1/14/00 Snrinl pes 7].42 Cellular Phones TJ6 II/[4iOO S La fford, Dwavnc 43.23 Mileal?e Reimbursement I I J otal- Onpald Claims --- 52,257_62 I ,.""h"",,,....:,I,,,d,b,I.,;,,,,1 . . . CITY OF ARDEN HILLS ACCOUNTS PAY ABLE CLAIMS REPORT TO BE APPROVED AT t 1/13/00 COUNCIL MEETING llI'iPAID CLAIMS REGISTER: T37 1'38 1"39 T40 141 142 T43 144 T45 11/14/00 11/14/00 11/14/00 11/14!{]() 11/14/00 11/14/00 1 I! [4!()0 [ [114/00 lli14/00 PAGE30F3 Stanton GrOll Tarael Stores TC;ILMC Tessman Seed Com )llil' Timesaver OlT-Site Secretarial US To Com an' US \\/est Communications V crizon Vi lreless \Vastc Mananernen1.-Hlaine 100.00 37.49 637,00 6177 236.75 12085 ].462.42 107 14 204.63 Subtotal, Page 3 of3 - Paoe ) of 3 nroudll Forward.. Totallinpaid C1aims--- 2,968.05 52,257.62 ".225.67 I FSA Admin Fees-October Pum lkin Hunt Su lies Labor M mt Trainin -9/28 & 9/29 Grass Seed Recordin" Secretar . CC 10/30 & P&R 10/24 Breakfast \'V/Santa & Tmke . 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", ~ 0 ~ 0 0 ~ 0 0 ~ ~ c c 0 c 0 ~ ~ ~ re ~ Ie. ~ ~ .~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ,. ~ ~ i' " ''o ~ ~ c_ ~ C' ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ c ~ " ! 00 ~ u 0 2 " u f- ~ E ~ ~ E - ~ ., ~ " u ... .. ~ u ~ , ." 0 ~ " 0 11 " Il 2 x " " " 2 ? " U " " " 2 u :n 2 " 0 'B .~ x ~ " OJ 0 l- t c '" u ~ x 1iI 0 E '- ;-. " b " " " .~ ." u ? ~ .~ " " " ~ u E " u ~ ~ '" u 0 c :v '0 Z " -0 -~ ., " ~ . . . NDV-09-2000 07:54 612 373 6526 F' . 02/06 BRW liB R'vV ~ ;;'-~-MFS & MOOKt (;f\OI.tr COMPANY MEMORANDUM BRW Thresher Square 700 Third SiTcct SOllth Minneapolis1 MN 55415 Phone: (612) 370-0700 Pm" (612) 370-1378 To: Joe Lynch/Arden Hills CilY Administrator File: 37951-018-0101 From; Gregory S. Brown Arden Hills City Engineer Date: November 8, 2000 Subject: Pay Estimate #J Water Main Improvements Project, Old Highway 10/ Arden Manor Park Improvements Background The City of Ardcn Hills awarded Dave Perkins Contracting, Inc. of Ramsey, Minnesota the Water Main Improvements, Old Highway 10 and Ardcn Manor Park Improvcments projcct on September 11. 2000 for a toral contract amount of $227,828.00. Project Status The Contractor has installed the 36-inch culvert extension and 2109 linear feet of watermain and has completed the directional boring. The Contractor has begun the installation of the basketball court fence in Arden Manor Park, Due to unfavorable weather conditions it is anticipated that final restoration work will be poslponed until the spring of 2001. Recommendations The Arden HiIJs City Engineer recommends the Council approve Pay Estimate #1 for Dave Perkins Contracting, Ine. of Ramsey, MinneSOla in the amount of $87,110.25. A retainage of 5.00% is bcing held for this project. . . . . NOU-09-2000 07:54 BRW 612 373 6526 P.Ol/06 APPLICATION FOR PAYMENT PAYMENT NO.1 Project: Water Main Improvements Project, Old Highway 10 Arden Manor Park Improvements City of Arden Hills Owner; Owner No,: Contractor: DAVE: PERKINS CONTRACTING INC. 37951-018-01 01 BRW Job No.: Application Date; For Period Ending: 11/13/00 11/3/00 Original Contract Amount: Contract Amendments; Contract Amount To Date: Total Amount of Work Complete To Date: Material Suitably Stored On-Site but not Incorporated into Work: Gross Amount Due To-Date: Less 5.00% Retalnage: Amount Due To-Date: Less Previous Payments: Total Due This Application; $227.828.00 $0,00 $227,828,00 $91,695.00 $0.00 $91.695.00 $4,584.75 $87,110.25 $0.00 $87.110.25 I hereby certify that all items and amounts shown are correct for the work completed Io- date. Contractor: DAVE PERKINS CONTRACTING INC. By: Date: The work on this project and the application for payment have been reviewed and the amount shown is recommended for payment. BRW, Inc. By: Date: APPROVED FOR PAYMENT Owner: City of Arden Hills By: Date: Page 1 of 5 NDU-09-2000 07:54 BRW 512 373 6525 F.04/06 Application for Payment: Itemization Schedule: A. WATER MAIN IMPROVEMENTS To.oate. Unit Contrac;:t Contract T o~Da[fi' No. Item Unit PrIce Quantity Amount Quantity Amol,Jnt IRRIGATION SPRINKLER HEADS EA $25.00 50.00 $1,250.00 Q,OO $0,00 0000.000 2 IRRIGATION SYSTEM IF $3,00 300,00 $900,00 0,00 $0,00 0000.000 3 M081llZATION LS S3,SOO,00 1.00 $3,500.00 1.00 $3,500.00 20:2'.501 4 REMOVE DRIVEWAY CULVERT LF $10.00 664,00 $6,640,00 200,00 $2,000.00 210-1.501 5 SALVAGE AND REINSTALL MAIL BOX EA $50,00 18,00 $900,00 0,00 $0.00 ~10'l-.505 6 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SY $3,00 746,00 $2,238,00 10,00 $30.00 2104J;.O~ 7 REMOVE CONCRETE DRIVEWAY PAVEMENT SV $5,00 125,00 $625.00 10.00 $60.00 ~lO4.505 8 CLEARING AND GRUB81NG TREE $450.00 6.00 $2,700.00 3.00 $1,300.00 2105,502 9 COMMON BORROW CY $6,00 1.BOO.00 $10,800,00 0.00 $0,00 2H15.522 10 SITE RESTORATION lS $3,500.00 1.00 $3,500.00 0.00 $0.00 ('lOS/iLll 11 STREET SWEEPER (WITH PICKUP BROOM) HR $150.00 5,00 $750,00 0.00 $0,00 :.'!l23.601 12 BITUMINOUS DRIVEWAY PAVEMENT SV $29,00 746,00 $21,634,00 0.00 $0.00 2340.521 $0,0. 13 CONCRETE DRIVEWAY PAVEMENT SV $46,00 125,00 $51750,00 0.00 :2340.521 14 12' HDPE DRAINAGE CULVERT LF $15.00 664.00 $9.960.00 160.00 $2.400.00 2$01,511 15 3S' RCP PIPE APRON WITH TRASH GUARD EA $2.200,00 1,00 $2.200,00 1.00 $2.200.00 2r;;D1..515 16 12' CMP FES EA $75.00 30.00 $2,250.00 8.00 $600.00 2501,515 17 DIRECTIONAL BORING B' PEP WATER MAIN LF $65,00 200.00 $13,000.00 245.00 $15,925.00 .:::m$,!:41 18 3'"RCP LF $82,00 30.00 $2,460,00 30,00 $2,460.00 2503,5-ll1 19 " PVC WATER MAIN LF $22.00 2,900.00 $63,800.00 2,109.00 $46,398.00 2S03.6D:J 20 S" PVC WATER MAIN LF $25,00 50.00 51.250.00 34.00 $850,00 2503.6C:) 21 l' PVC SERVICE WITH CURe STOP EA $750,00 1e,00 $14,250.00 0.00 $0,00 251J3.6d3 22 HYPRANTWITH s' GATE VALVE EA $1,700.00 5,00 $8,500,00 0.00 $8,500.00 2504.6C2 2:) CONNECT TO EXISTING WATER MAIN EA $1,200,00 2.00 $2,400.00 1.00 $1,200,00 2!;i04.1102 24 DIP FITTINGS LB $3,00 680.00 $2,040.00 594.00 $1,782,00 2.504.I5Cl2 25 '" GATE VALVE EA $650,00 4,00 $2,600.00 3.00 $1.950.00 2504,1302 $0,0. 26 RIP RAP. GLASS III CV $95,00 10,00 $950.00 0,00 2611.SD1 Page 3 of 5 NDU-09-2000 07:54 BRW 612 373 5525 P.05/05 Unit Contract Conlr'act T o~Date To-D~(.e No. Item Unit Price Quantity AmOl.lnt Quantity Amount . 27 SILT FENCE Tl'PE HEAVY DUTY LF $3,00 500.00 $1,500.00 0.00 $0.00 2573,502 _B SOOWITH4'TOPSOIL SY $2.50 4,500,00 $11,250,00 0,00 $0.00 1375.501 29 SEEDING AC $1,500,00 0.50 $750.00 0.00 $0.00 2575.505 Subtotal: $200,347,00 $91,195,00 Schedule: B. ARDEN MANOR PAFlK IMPROVEMENTS Unit Contract Contract To.Oate To-Date No. Item Unll Price Q u;,] ntlry AmQunt Quantity Amount MOBILIZATION LS $500.00 1.00 $500.00 1,00 $500,00 2021,501 " BITUMINOUS DRIVEWAY 4" SY $lB,OO 470,00 $B ,4BO.OO 0.00 $0,00 234M:';' 3 B'X8' WOOD BOLLARD EA $150.00 4.00 $500.00 0.00 $0,00 2540.802 4 FAll GOLD ASH, 3' CAL, B&8 TREE $550.00 3,00 $1,650.00 0,00 $0.00 2571.S03 5 SWAMP WHITE OAK. 3' CAL, 8&B TREE $575.00 3.00 $1,725.00 0.00 $0.00 2571.SOS 6 CRIMSON KING MAPLE, 3" CAl, B&B TREE $650.00 4.00 $2,500.00 0,00 $0,00 2571.50:3 7 SOD WITH 4' TOPSOIL SY $2,50 2,000.00 $5,000,00 0.00 $0.00 257S.501 8 10' GALVANIZED CHAINLlNK FENCE, 9 GA LF $23,00 302.00 $6,946.00 0.00 SO.OO $37S.602 . Subtotal: $27,461.00 5500.00 $227,826.00 $91,695.00 Grand Total: . Page 40f 5 NOV-09-2000 07:54 BRW 512 373 5525 P.05/05 Application for Payment: Itemization Summary Contract To-Date Amount of . Schedule Amounf Work Completed A. WATER MAIN IMPROVEMENTS .200,347,00 $91,195.00 . B - ARDEN MANOR PARK IMPROVEMENTS $27,481. 00 $500.00 Grand Total: $227,828.00 $91,695,00 . . Page 5 of 5 TOTRL P.06 e CITY OF ARDEN HILLS MEMORANDUM DATE: November 7, 2000 FROM: Joe Lynch, City Administrator ---1b DC Terry Post, City Acconntant I r :f J Dwayne Stafford, Pnblic Works Director ~. TO: SUBJECT: .. Water Meter Upgrade/Replacement Project Backl!round The City Council authorized the Public Works Department to take the necessary steps to replace all the City's residential water meters, 10 years of age or older, with new radio read meters. Newer meters would be retrofitted with radio read transmitter heads only. The commercial/industrial water meters were replaced or upgraded two years ago. . Proicct U Ddate Hydro Supply ofBurnsville, Minnesota was awarded the project, which ineluded furnishing and installing the new meters or upgrades to approximately 2350 residences. The majority of homes have been completed, with about 160 still remaining to be done. The meter installation subcontractor (USI), unsuccessfully attempted to contact the remaining 160 residents by a series of three mailings, door knocks and phone calls for scheduling. Under the City Utility Ordinance Section 28-71, authorized City employees have the right of free access to the meters during normal hours for meter reading or inspection. The ordinance docs not specifically state, for maintenance or replacement. City Attorney, Jerry Filla, is of the opinion that meter replacement or upgrades would be covered under thc ordinance. Policv Options The City Accountant and the Public Works Director have proposed three policy options for Council consideration, to encourage the remaining residents to finally schedule the replacement/upgrade of their water meters, Those options are: . 1. Shut off the water. Attorney Filla feels the City has this right according to the current ordinance, as access to the meter has not been provided. 2. Estimate future water bills. Attorney Filla is comfortable with this option, but feels the City Council may wish to adopt a resolution to this affect, as existing ordinances are not directed to this situation. 3. Add a $1 00 surcharge to each quarterly bill for manually reading the meter. This is what the City of New Hope recently did to reduce the number of services with ohsolete equipment. Attorney Filla feels a resolution would also be necessary in this situation. Water Meter Upgrade/Replacement Project Page Two November 7, 2000 Recommendation The Public Works Director has drafted the attached sample letters for each ofthe three policy options. Staff asks thc City Council to consider all three options and direct staff to proceed with one of them. Staff will then finalize a registered letter communication with those affected residents, and draft a resolution, if necessary, for future City Council action. e . . . Water Shut-off Option November 7, 2000 Name Address Arden Hills, MN 55112 RE: Water Meter Replacement Dear: The City of Arden Hills has been upgrading or replacing all of the residential water meters with radio read type meters, to replace equipment at the end of its usable life. The new meters are more accurate than the older equipment and will reduce the amount of time spent reading and processing utility bills. This project which began in November 1999, is now nearly completed. . City ordinance requires that water users allow the City access to the meter inside the home. The installation contractor (USI) has attempted to contact you by mail, phone and door knocks to schedule an appointment for the meter upgrade or replacement. Unfortunately they have not been able to do so. Since the City has not been contacted to allow access to the water meter as required by City ordinance, the water will be tumed off 90 days after this notice is mailed. To avoid the water being tumed off, please contact as soon as possible to schedule a meter upgrade or replacement. Meters less than 10 years old will be upgraded with radio read heads. Meters older than 10 years will be replaced. Installers will make every reasonable effort to accommodate your schedule. The installation usually takes about one half-hour. We realize that some residents have been unable to contact USI due to illness, travel, vacation, etc., but the City is anxious to complete this project as soon as possible. Please contact me at (651) 633-5676 if you wish to discuss your individual situation. Thank you for your cooperation in this matter. Sincerely, . Dwayne Stafford Public Works Director Surc/wrlle Option . November 7, 2000 Name Address Arden Hills, MN 55112 RE: Water Meter Replacement Dear: The City of Arden Hills has been upgrading or replacing all of the residential water meters with radio read type meters, to replace equipment at the end of its usable life. The new meters are more accurate than the older equipment and will reduce the amount of time spent reading and processing utility bills. This project which began in November 1999, is now nearly completed. City ordinance requires that watcr users allow the City access to the meter inside the home. The installation contractor (USI) has attemptcd to contact you by mail, phone and door knocks to schedule an appointment [or the meter upgrade or replacement. Unfortunately they have not been able to do so. Since it is more costly to manually read water meters than to read them by radio transmission, the City Council has adopted a resolution that will place a $100 charge on your account for every quarter the meter is manually read. The next meter reading is scheduled for the last week of December and the additional $100 charge will appear on the utility bill mailed to you in the first part of January. . To avoid this charge, please contact as soon as possible to schedule a meter upgrade or replacement. Meters less than 10 years old will be upgraded with radio read heads. Meters older than 10 years will be replaced. Installers will make every reasonable effort to accommodate your schedule. The installation usually takes about one half-hour. We realize that some residents have been wlable to contact USI dne to illness, travel, vacation, etc., but the City is anxious to complete this project as soon as possible, Please contact me at (65]) 633-5676 if you wish to discuss your individnal situation. Thank you for your cooperation in this matter. Sincerely, Dwayne Stafford Public Works Director . e Estimated Consumption Option November 7, 2000 Name Address ArdenHills,MN 55112 RE: Water Meter Replacement Dear: The City of Arden Hills has been upgrading Dr replacing all of the residential water meters with radio read type meters, to replace equipment at the end of its usable life. The new meters are more accurate than the older equipment and will reduce the amount of time spent reading and processing utility bills. This project which began in November 1999, is now nearly completed. . City ordinance requires that water users allow the City access to the meter inside the home, The installation contractor (USI) has attcmpted to contact you by mail, phone and door knocks to schedule an appointment for the meter upgrade or replacement. Unfortunatcly they have not been able to do so. Since the City will no longer be reading meters manually, the City Council has approved a policy whereby those residents whose meters are not radio read will have estimated water bills until their meters are upgraded Dr replaced. To avoid an estimated bill, please contact as soon as possible to schedule a meter upgrade or replacement. Meters less than 10 years old will be upgraded with radio read heads. Meters older than 10 years will be replaced. Installers will make every reasonable effort to accommodate your schedule. The installation usually takes about one half-hoUl'. We realize that some residents have been unable to contact USI due to illness, travel, vacation, etc" but the City is anxious to complete this project as soon as possible. Pleasc contact me at (651) 633-5676 if you wish to discuss your individual situation. Thank you for your cooperation in this matter. Sincerely, . Dwayne Stafford Public Works Director . . . CITY OF ARDEN HILLS MEMORANDUM DATE: November 9, 2000 TO: Mayor and City Couneilmembers \f I A!)~ Joe Lynch, City Administrator ~J..Vf' "'ROM: SUBJECT: National League of Cities, Membership Backl!round At a recent City Council meeting, Councilmembers directed staff to research the City of Arden Hill's membership in the National League of Cities (NLC). The fee for membership in the NLC from December 1, 2000 to December I, 200 I will be $425.00, At that time, the annual fee would be reviewed. Recommendation It is staffs recommendation that the City Council approve a one-year membership in the NLC (December 1, 2000 to December 1, 2001); at which time the City's future membership will be evaluated. - . . . LMC 145 University Avenue West, St. Paul, MN 55103-2044 phone: (651) 281-1200 . (800) 925-1122 TDD (651) 281-1290 LMC Fax: (651) 281-1299 . LMCIT Fax: (651) 281-1298 Web Site: http://www.lmnc.org League 0/ fr!imwsolll Cities Citi,.s promoting exce!Jence October 30, 2000 Dear City Official: On behalf of the National League of Cities, we want to invite you to become an NLC Direct Member City -- and to enjoy the tme benefits of this level ofmembership. From our experience, the most important benefits of direct membership are the ability to participate fully in NLC's policy process and in leadership roles. NLC's Steering Committees, which only include Direct Member Cities in their membership, are where invaluable infoTI11ation-sharing happens among city officials, as well as in-depth examination of the policy issues that impact our cities. These Steering Committees also shape the National Municipal Policy that guides NLC's legislative efforts, ensuring that cities are involved in the development of federal laws and regulations. The knowledge we have gained from our colleagues across the nation through Steering Committees has helped us in working through the challenges that face our own cities here in Minnesota. Because of our experience with NLC Steering Committees, as well as other NLC programs and committees, we sought and attained elective office within NLC to make an even greater contribution to the future of the organization. Serving as members ofthe NLC Board and as an NLC Officer have been fulfilling experiences for us personally and very helpful to our communities - but if we had not joined NLC as Direct Member Cities, we would not have had these opportunities. Additional benefits ofbeeoming an NLC Direct Member City include: . Reduced Tegistration fees for the annual Congress of Cities, the Congressional City Conference, and regional conferences and workshops; . Free copies of Nation's Cities Weekly newspaper; . Reduced rates on other NLC publications; . Free inquiry services from NLC's Municipal Reference Service; and . Full voting rights on NLC elections and policy adoptions. And now, more than ever, NLC is making it cost-effective for cities of all sizes to become Direct Member Cities. Through a redeveloped program, new NLC Direct Member Cities save 50% on their first year's dues - this offer is good through December 31,2000, Dues for small cities have also been significantly reduced to encourage cities of all sizes to join. A dues schedule showing regular rates, and the reduced first-year rates, is enclosed, as is a membership application fonn. Again, we encourage you to consider becoming an NLC Direct Member City. We believe it is a unique opportunity for personal growth and for your eity to benefit AN EQUAL OPPORTUNITY/ArFIRMA llVE ACTION EMPLOYER .. National League of Cities - 2000 Membership Dues . New NLC Direct Member Cities Save 50% on the First Year of Membership! Under 1,000 1,000 - 2,500 2,501 - 5,000 5,001-10,000 10,001- 20,000 20,001 - 30,000 30,001 - 40,000 40,001 - 50,000 50,001 - 60,000 60,001- 70,000 70,001 - 80,000 80,001 - 90,000 90,001 -100,000 $J.(){) $4f]l- $B-J4 $849 $1,132 $1,1! 3 $2,176 $2,897 $3,395 $1,103 $1,522 $5,089 $5,939 Special New Member First Year Rate $100 $204 $307 $425 $566 $707 $1,238 $1,449 $1,698 $2,052 $2,261 $2,545 $2,970 . Population Range 2000 Dues Special offer for New Direct Member 50% discount will expire December 31, 2000, so act now- especially if you want to use your member discountfor the NLC Congress of Cities conference in Boston, December 5-9, 2000! If you have any questions for the League of Minnesota Cities about the value of membership in the National League of Cities, please contact Mary-Margaret Zindren, Assistant to the Executive Director, at (651) 215-4034 or 1-800-925-1122, or by email at mzindren@lmnc.org . . e ~ National League of Cities (NLC) First time members call for special rate! Membership Application Acting on behalf of local governments) NLCs goals include influencing national policy and building under- standing and support for cities and towns. Membership also gives cities and towns of all sizes access to timely news, innovative ideas, and practical products. OUf partnership with your state municipal league strengthens YOllr voice in \v'ashington, D.C., and gives your community a chance to influence issues at the national level. (In order to he a me}nber oj the National League of Cities you must be a member of your state league.) o YES, please enroll my community as a member of the National League of CiUes: Name of Community: Zip, State, Chief Elected Official's Kame/Title: Term of Office Expiration:_. :vIanager's Name:_ (Use name of city clerk in non-manager cities) Names of CounciVGoverning Body Members and Term of Office Expiration Dates: (To ensure that all members of your council begin receiving NLC materials promptly, please provide (or attach) Weir names, title and term expiration date.) e Name Title \Tame Title Name Title Name Title Term expo Name Title Term expo -~-~- Title Name Term expo Name Title Term exp, Name Title Term expo Term expo Term expo Term exp, Municipal Office Address, Telephone Number, ( ) Fax Numbero ( ) Population of Community: Dues Amount (Annual Duesplease refer to chm"t) Method of Payment' 0 Enclosed is a check payable to NLC for our dues, o Please bill us, Signed, Title, Direct invoice to: . SEND THIS FORM. TO: Membership Department National League of Cities P,O, Box 85080 Richmond, W.. 23285-4047 (202) 626-3190 (202) 626-3043 Fax