HomeMy WebLinkAboutCCP 11-27-2000
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CITY OF ARDEN HILLS
4364 WEST ROUND LAKE ROAD
ARDEN HILLS, MN 55112-5794
AGENDA
CITY COUNCIL MEETING, CITY HALL
MONDAY, NOVEMBER 27, 2000, 7:30 P.M.
L-
City Philosoohv
To provide a basic and necessary scope of quality services
through the innovative and purposeful use of resources.
7:30 P.M.
1.
Call to Order
7:30 P.M.
2.
Approval of Meeting Agenda
7:30 P.M.
3.
Approval of Minutes
a. October 30, 2000 Closed Executive Session
b. October 30, 2000 Regular Council Meeting
c. October 30, 2000 Closed Executive Session (Continuation)
7:35 P.M.
4.
Consent Calendar
Those items listed under the Consent Calendar are considered to be routine by the City
Council and will be enacted by one motion under a Consent Calendar format. There ,,,,ill be
no separate discussion of these items, unless a Council member so requests, in which event,
the item will be removed from the general order of business and considered separately in its
normal sequence on the agenda.
a. Claims and Payroll
b. Res. #00-44, Resolution Adopting and Confirming Annual
Special Assessments for Delinquent Utilities
c. Authorization to Cancel December 26, 2000 Regular
Council Meeting
d. Authorization to Pursue Requests for Proposals (RFP's),
200 I City Attorney Contract
e. Curbside Recycling Contract, Annual Renewal
7:35 P.M.
s.
Publie Comments
This is an opportunity for citizens to bring to the Council's attention any items not currently
on the agenda. In addressing the Council, please state your name and address for the record,
and a brief summary of the specific item being addressed to the Council. To allow adequate
time for each persall wishing to address the Council, we ask that individuals limit their
comments to three (3) minutes. Written documents may be distributed to the Council prior
to the meeting, or as bench copies, to allow a more timely presentation.
PHONE: (651) 633-5676 . FAX (651) 633-7839
AGENDA - PAGE TWO
CITY COUNCIL MEETING, CITY HALL
MONDAY, NOVEMBER 27, 2000,7:30 P.M.
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7:40 P.M. 6. Unfinished and New Business
a. Citv Logo
I. Adopt New Standard Design/Color Scheme
2. Sign Ordinance Recommendations (banners for 50th
Anniversary Celebration)
3. Adopt Design for 50th Anniversary Banners
b. Lift Station #8 Reconstruction Project, Project Scope for
2001 Sanitary Sewer Rehabilitation
c. Plmming Cases
I. Case #00-11 b, Zoning Ordinance Amendments, City
of Arden Hills (Family and Driveway Definitions)
a. Ordinance No. 00-322, Amending Ordinance
No. 291, the City of Arden Hills' Zoning
Ordinance
b. Ordinance Summary No. 00-322, (for
publication) .
2. Case #00-38, Amending Section IV (A) of
Ordinance No. 291, Zoning Map (Rezoning
Properties to Neighborhood Business)
a. Ordinance No. 00-323, Amending Section 4A of
the City of Arden Hills' Zoning Ordinance
Relating to the Re-Zoning of Property
3. Res. #00-42, Resolution of Commitment to Adopt an
Erosion and Sediment Control Ordinance
4. Res. #00-43, Resolution to Complete and Adopt a
Storm water Management Plan Consistent with the Rice
Creek Watcrshed District Second Generation Plan
d. New City Hall Proiect
I. Rochon Corporation, Payment Application No.2
2. Architectural Alliance, Professional Design Services
Fee Request
8:40 P.M. 7. Administrator Comments
8:50 P.M. 8. Council Comments and Committee Activity Reports
9:00 P.M. 9. Adjourn
The above limes may vary depending upon length of issue discussion. .
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November 1, 2000
To: Arden Hills Planning Commission Members
From: Lindemer Family/Lindey's Inc. dba Lindey's Prime Steak House
Re: Proposed Rezoning
Dear Commissioners;
My name is Grant Lindemer. I am the president of Lindey' s Inc., and the
managing partner of the Lindemer Family Limited Partnership, a partnership formed
by my family, whose purpose is to perpetuate the business activities established by our
parents in 1958.
I appear before you to express our objection to the proposed rezoning of
Lindey's property from it's current B-2 General Business District designation to the
recently created NB Neighborhood Business District.
Lindey's Prime Steak House has occupied it's place in Arden Hills since 1961.
Lindey's began operation on the property 39 years ago. Lindey's has not been the only
business to operate at our corner of Old Snelling Ave. and County Road E. Prior to
1961 this site was owned and occupied by another dining establishment called the
Wagon Wheel. The Wagon Wheel began operation on this property around 1930,
seventy odd years ago.
It is, in our opinion, important that the Commission take note of certain
suppositions previously published. The Public Hearing Notice inviting comment on the
creation of the NB zone contains a section entitled PURPOSE OF DISTRICT. Within
this preamble to the later adopted ordinance creating the NB Neighborhood Business
District designation are suppositions which we would like to address point by point:
Purpose a:
To be located at the edge of residential neighborhoods.
Supposes:
That a new business is to be located and should be placed at the edge of
existing residential area.
Response:
When an existing business, and another of like character
before it, predate surrounding residential areas by as much as 65
years, it is clear neighboring residents have chosen to live in
proximity to the business in it's current zoning and in it's current use.
Purpose b:
To provide a limited range of over-the-counter, convenience, retail,
and service uses to accommodate the needs of the adjacent residents.
Supposes:
The times and uses of the property must be limited, and must focus on
adjacent residents.
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Response:
Pu rpose c:
Supposes:
Response:
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Purpose d:
Supposes:
Response:
Purpose e:
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Supposes:
The liquor, wine, and beer portion of our business is licensed by the
State of Minnesota to engage in those dispensing activities within hours
prescribed by State Law. While we have elected at this time to cease
our operation at hours earlier than that allowed by State Law, we do not
wish to have the right to operate the fully allowed time incrementally
usurped. We see no positive benefit to be enjoyed by the
adjacent residents by a change to a zoning with restricted hours of
operation. Adjacent residents are customers at the present time, as are
many others who do not live in the neighborhood, our city, our state, 0
our country, or even our hemisphere.
To place limitations on the type, size and intensity of uses within this
district, given it's proximity to residential uses.
Much the same as Purpose a.
Were the historical and current uses of the property of a type, size, and
intensity that was offensive to adjacent residents. no adjacent residential
area would currently exist. Therefore, placing limitations on the
properties uses by rezoning are not necessary.
To place emphasis on convenience for pedestrian, bicycle, and public
transportation access to the use.
That the aforementioned modes of transportation are not currently
convenient means to access the current use of the property.
Many of our neighborhood customers currently walk to dine with us.
Those neighbors who walk do so on a frequent basis. They apparently
do not find it inconvenient to do so.
A pu blic transportation line runs through our intersection and
many bicycles pass by daily in both good weather and bad.
In spite of these facts, to our knowlege, the past 25 years have not
yielded a single customer traveling to and from our place of business
with a bus or a bicycle as the primary mode of transportation. Why
require installation of a bicycle rack that will see no use. We will be
economically forced to install a bicycle rack, when, and if, customers
choose to use bicycles as their favored mode of transportation.
To accommodate, where possible, a public commons giving residents a
place to gather and interact with one another.
That this is not currently the case.
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Response:
Each and every neighbor that we have had the pleasure of meeting have
been, and will continue to be, invited to join us for a free cup of coffee
at any time, especially in those times when one spouse has mistakenly
locked the other out of the house.
Purpose f:
To ensure adequate buffering is provided on these sites for the adjacent
residential uses.
Supposes:
Much the same as Purposes a and c.
Response:
Adequate buffering is in the eye of the beholder with regard to pre-
existing uses.
We note that there are distinct differences of character and use within the
Suggested Neighborhood Business Sites. Some are vacant lots, others are currently
office or library uses, and a select two are existing restaurant/bar uses.
We agree that it is sensible to rezone those sites which are currently vacant lots
in a manner that complies with the City's wishes for future development. We further
agree that it is sensible to rezone those sites whose uses currently comply with the
limitations and restrictions imposed by the NB Neighborhood Business District.
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Those sites (specitically Lindey's) whose use predates the residential area
surrounding it, whose residents have chosen to live there, should not be rezoned simply
because they are proximate to residential areas.
We do not feel that rezoning with stipulated side agreement regarding pre-
existing uses, or conditions of operation outside of the requirements of the NB
Neighborhood Business District requirements, are an acceptable alternative. Those
who follow us, in our respective roles as resident business, and governing body, should
have clearly defined guidelines regarding acceptable use of the property. We ask the
Planning Commission to recommend to the City Council that such properties retain
their current zoning district designation.
It is our observation that the current zoning of B-2 General Business District
does not allow what we would consider to be potentially offensive uses without review
and issuance of a special use permit by the City. The City has, in place, protection
against any future unwanted use of the property and therefore rezoning of our property
would serve no stated purpose.
On behalf of the Lindelller Family and Lindey's Prime Steak House, I sincerely
ask that you recommend to the Arden Hills City Council that the zoning designation for
our property remain as it has in the past: B-2 General Business.
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11/22/00 WEll 12, 46 FAX 6126337838
City of Arden Hi I1s
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MINUTES
CLOSED EXECUTIVE SESSION
CTTV OF ARDEN IIILLS, MINNESOTA
CITY COUNCIL MEETING
OCTOBER 30, 2000
6:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER
Pursuant to due call and notice thcreof, Mayor Dennis Probst called to order a Special
City Council Meeting at 6:30 p.m. in the City Council Chambers.
Present:
Mayor Probst; Councilmembers Beverly Aplikowski, David Grant;
Gregg Larson; and Lois Rem.
Also present was City Administrator, Joe Lynch.
PURPOSE OF MEETING
Mayor Probst convened the meeting for a Closed Executive Session to discuss Union
negotiations.
There was no action taken.
ADJOURN
Mayor Probst adjourned the Closed Executive Session at 7:25 p.m.
Dennis Probst
Mayor
Joseph P. Lynch
City Administrator
LOCi p'''. 8. F- T
: f.\.,-;{J fJ ": b..
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MINUTES
CLOSED EXECUTIVE SESSION
CITV OF ARDEN HILLS, MINNESOTA
CITY COUNCIL MEETING
OCTOBER 30, 2000
9:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
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EXECUTIVE SESSION AND CALL TO ORDER
Mayor Dennis Probst closed the regular City Council mccting at 9:00 p.m. and moved
into Closed Executive Session in the City Council Chambcrs.
Present:
Mayor Probst; Councilmembers Beverly Aplikowski, David Grant;
Gregg Larson; and Lois Rcm.
Also present were City Administrator, Joe Lynch; City Treasurer, Tcrrance Post; and City
Attorney, Jerry Filla.
PURPOSE OF MEETING
Mayor Probst convened the meeting for a Closed Executive Session to discuss pending
litigation entitled, "Josephine East, LLDC, a MN Limited Liability Corporation, Plaintiff;
vs. Robert Wesslund, an Individual, Dee Rushenberg, an Individual and the City of A
Arden Hills and through its City Council, Defendants." ...
There was no action taken.
RECESS TO ADJOURN
Mayor Probst adjourned tbe Closed Executive Session at 9:33 p.m.
Dennis Probst
Mayor
Joseph P. Lynch
City Administrator
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CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL MEETING
OCTOBER 30, 2000
7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
~~J:;";;
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CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereot: Mayor Dennis Probst called to order the regular
City Council meeting at 7:30 p.m.
Present:
Mayor Dennis Probst, Councilmembcrs Beverly Aplikowski, David Grant,
Gregg Larson, and Lois Rem.
Abscnt:
None.
Also present wcrc City Administrator, Joe Lynch; City Attorney Jerry Filla; City
Planner, Jennifer Chaput; and Recording Secretary, Mary Mullen.
ADOPT AGENDA
Councilmember Aplikowski moved and Councilmember Rem seconded a motion
to adopt the agenda for the October 30, 2000, regular City Council meeting, as
submitted. Thc motion carried wlanimously (5-0).
e APPROVAL OF MINUTES
MOTION:
A. October 10, 2000 Regular Council Mccting
Councilmember Grant requested the following changcs: On page 3, third paragraph from
bottom, replace "residents' tcstimony" with "public comments". On Page 6, third paragraph,
first line, replace "as" with "about". On page 8, fifth paragraph, insert "significant" before
-'pleasure".
Council member Larson requested thc following changes: On page 5, the second half of the page
should be amended to reflect that only one feasibility study was ever produccd by the City and
accepted for public comment. He added that the document refcrred to by Councilmember Rcm
was a preliminary draft of the fcasibility study.
Councilmember Rem stated that two feasibility studies wcre released, and the first study was not
designated as a draft. Councilmember Larson requested that City staff correct thc minutes as
appropriate.
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Councilmember Larson req uested the following changes: On page 10, second paragraph from
bottom, last line, replace "to" with "with". On page 12, third paragraph from bottom, sccond line
from bottom, replace "is" with "are". On page 12, last paragraph, insert "asked" after "Rem".
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ARDEN l-IILLS ClTY COUNCIL - OCTOBER 30, 2000 2
Councilmcmber Aplikowski requested the following changes: On page 10, note that the first
motion ncar the bottom of the page was withdrawn. On page 11, in the paragraph immediately e
above Itcm C, first line, replace "City" with "Council".
Councilmember Rem requested the following change: On page 6, fourth paragraph, fourth line,
insert "who was not a member of the Council at that time" before "to move ahead".
B. October 16, 2000 Council Worksession
MOTION:
Council member Aplikowski moved and Councilmember Grant secondcd a motion
to approve the meeting minutes as amended. Thc motion calTied unanimously (5-
0).
CONSENT CALENDAR
A.
B.
C.
D.
F.
F.
G.
Claims and Payroll
Ordinance #320, Summary Antenna Ordinance
Res. #00-37, Resolution Authorizing a Tax Rate Increasc for the 2000 Tax Levy,
Collcctible in 2001
:vlounds Vicw Public Schools, Water Easement Request
Res. #00-38, Resolution Appointing Data Practices Compliance Official
2001 AMM and LMC Legislative Policics and Priorities
Regular Employee Status, Planner Jennifer Chaput
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Councilmember Rem stated, with regard to Item F, 2001 Association of Metropolitan
Municipalities, that the inclusion of sales Metropolitan Council authority as a priority item was
not in the Council's worksession minutes. Mayor Probst suggested that Item F be removed from
the Consent Calendar and addressed as a separate item on the agenda.
MOTION:
Councilmember Grant moved and Councilmemher Aplikowski seconded a molion
10 approve the Consent Calendar and authorize execution of all necessary
documents contained therein, with the exception ofItem F, and the placement of
Item F on the main agenda. The motion carried unanimously (5-0).
PUBLIC COMMENTS
Mayor Probst invited those present to come forward and address the Council on any items not
already on the agenda.
Elizabeth Garski, 1795 Lake Valentine Road, stated she appeared before the Council in April
2000 with regard to lights in the Monnds View High School parking lot. She added that a
Special Use Permit was approved for the school, at which time the Council had suggested that
the lights be consistently turned off at 10:00 p.m. She noted that nothing has changed, and often
the lights stay on until 1 :30 a.m. She suggested that maintenance staff at the school might need ..
instructions with regard to the operation of the lighting timer mechanism. ,.
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ARDEN HILLS CITY COUNClL - OCTOBER 30, 2000
Ms. Garski stated she has discussed this issue with City Planner Chaput and Julie Wikelius, the
school's Principal, as well as the Maintenance Supervisor for the School District. She added that
nothing has been done to fix the problem. Ms. Chaput stated she was told the School District
would look into the problem and resolve it.
Mayor Probst stated that the Special Use Permit granted to the school was conditioned upon
resolution of this problem. He noted thal another issue rcgarding the school was on the meeting
agenda. He suggested that, with Council's agreement, City staff should be directed to follow up
with the School District regarding the parking lot lighting issue and the potential revocation of
their SUP if this issue is not sufficiently addressed. He added that staff should indicate that the
City's interest in pursuing other projects in conjunction with the School District would be
assisted by their immediate attention to this matter.
Mr. Lynch stated that he met recently with Karl Collmark, a representative of the School District,
who indicated that some lights in the parking lot arc on all evcning for security reasons. Ms.
Garski stated she is aware of three lights which are left on for this purpose, adding that allthc
other lights in the parking lot are left on as well.
Councilmemher Larson statcd that the parking lot's security gates should be closed when there
arc no events taking place at the school. He added this would provide better security than thrcc
lights in any case, and thcre would bc no need to worry about activities in the parking lot.
UNFINISHED AND NEW BUSINESS
A. Planning Cascs
1. Casc #00-35, 3295 and 3301 Katie Court, Tran and O'Meara, Lot Consolidation
Ms. Chaput cxplained that the applicants are requesting approval of a lot consolidation to
combine two parcels, 3295 Katie COUlt and 3301 Katie Court, Zoned R-3, TO\vnhousc and Low
Density Multiple Dwelling District, into one parcel.
Ms. Chaput stated the applicants wish to combine the two parcels to be able to construct a single
family home' on one larger parcel. The applicant also feels that one of the parcels, 3295 Katie
Lane, may be unbuildable due to a pipeline easemcnt. This easement was used to servicc TCAAP
from Minneapolis and has since been abandoned. However, the easement continues to show up
on surveys because the nccessary papcrwork has not been completed. Thc easement is for a
pipeline, buried at an unknown depth, which was required to he filled or removed when TCAAP
had it abandoned.
Ms. Chaput stated the pipeline is at least 12" in diameter and, if it still exists on any property,
filled with concrete, would be costly to remove and could impair construction, depending on its
depth and location. There have been no previous planning cases on thesc specific properties.
Howcver, a variance was granted by the City Council in 1983 during the initial platting of the
Katic Court arca to allow for a ten-foot reduction in the front yard setbacks of cach lot.
ARDEN HILLS CITY COUNCIL - OCTOBER 30, 2000
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4
Ms. Chaput stated that the application met all of the procedural requirements for a lot
combination application, as outlined in Section 22-12, (e) of the City Code
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Ms. Chaput stated that the Planning Commission recommends approval of PI arming Case #00-
35, lot consolidation of two parcels, 3295 and 3301 Katie Court, into onc parcel, with the
following reasons:
1. The application is able to meet the criteria for consolidation as outlined in Section 22-12, (e)
of the City Code;
2. A survey acceptable to the City and the County, documenting the consolidated parcel, must
be filed and legally recorded with Ramsey County.
Councilmember Grant stated that the propcrties in question arc referred to as being located on
both Katie Court and Katie Lanc. He requested clarification. Ms. Chaput apologized, adding
that the properties are located on Katie Court.
MOTION:
Councilmember Larson moved and Councilmember Aplikowski seconded a
motion to approve Pla1ll1ing Case #00-35, lot consolidation of two parcels, 3295
and 3301 Katie Court, into one parcel, with the following reasons:
1. The application is able to mect the criteria for consolidation as outlined in
Section 22-12, (e) of the City Codc;
2. A survey acccptable to the City and the County, documenting the consolidated ..
parccl, must be filed and legally recorded with Ramsey County. ,.
The motion carried unanimously (5-0).
2. Case #00-36, 1700 Highway 96, North Heights Lutheran Church, Planned Unit
Development (PUD) Amendment
Ms. Chaput explained that the applicant is requesting approval of an amendment to North
Heights Luthcran Church's Planned Unit Dcvelopment for the addition of two accessory
structures on the southwest portion of the property on the Highway 10 sidc of the property.
Ms. Chaput stated that a PlarmeclUnit Development for North Heights Lutheran Church was
originally approved by the City in Planning Case 84-21. The concept PUD set out a four stage
development program. The PUD was amended with Planning Case 95-13 for the addition of
temporary classrooms and then again in Planning Case 97-05 for a major addition to the Church
as well as a change from a [our to a three stage master plan.
Ms. Chaput stated that the first and second stages of the master plan have been completed at this
time. This application is not for phase three development (Sanctuary expansion) but for the
proposed addition of two accessory structurcs onto the property which are not currently shown
on thc master plan. North Heights Lutileran Church does have the intention of coming before tile ..
Planning Commission in the future for phase three development but are not ready to do so at this ,.
time.
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ARDEN HILLS CITY COUNCIL - OCTOBER 30, 2000
5
Ms. Chaput stated that two gazcbos arc being proposed: a 26' gazebo (Williamsburg Pagoda) on
the nOlihwesterly sidc of the principal structure and a 12' x 14' gazebo (Victorian Oval) on the
south,vesterly side. The Williamsburg gazebo is approximately 676 square feet in area whereas
the Victorian is 168 square feet. The gazebos are considered acecssory to the principal structurc
on the property and are, therefore, being evaluated according to accessory structure regulations.
Ms. Chaput stated that the Zoning Ordinmlce does not currently limit the number of accessory
structures on a property. Therefore, the addition of two is permitted. Thcy also do not exceed
the height of thc principal structure, nor do they exceed the height permitted by the Zoning
Ordinance of35'. The gazebos are located in the side yard of the property and are not proposed
to be located within the front yard setback of the principal building. The Zoning Ordinance
states that acccssory structures are permitted in the rcar yard and within any area that is not
nearer the front lot line than the front yard setback line for the principal structure to which it is
accessory. The gazebos, although located on the side yard of the property, are actually to thc rear
ofthc principal building.
Ms. Chaput stated that the setback for accessory structures for within either the side yard or the
rcar yard is 10'. The proposed positioning of the gazebos exceed this considerably. The
Williamsburg is approximately 223' (-,30' from the principal building) and the Victorian is 94'
(~112 from tlle building) from the side lot line according to the property survey. Also, the areas
of both gazebos are less than the maximum area permitted for an accessory structure.
Ms. Chaput stated that the proposed gazebos meet all of the minimum requirements for accessory
stmctures outlined in the City of Arden Hills' Zoning Ordinance.
Ms. Chaput stated that the Plamling Commission recommends approval of a P1mmed Unit
Development amendment to North Heights Lutheran Church, located at 1700 Highway 96, for
the addition of two accessory structures (gazebos) on the southwest portion ofthc property, as
outlined in thc submitted plans, with the following condition:
I. Application for a huilding permit must be made with the Building Inspector prior to
construction.
MOTION:
Councilmember Grant moved and Councilmcmber Aplikowski seconded a motion
to approve Planning Case #00-36, Planned Unit Development amendment to
North Heights Lutheran Church, located at 1700 Highway 96, for the addition of
two accessory structures (gazebos) on the southwest portion of the property, as
outlined in the submitted plans, with the following condition:
1. Application for a building permit must bc made with the Building
Inspector prior to construction.
The motion carried unanimously (5-0).
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ARDEN HILLS CITY COUNCIL - OCTOBER 30,2000
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Councilmember Larson asked whether the ordinance amendments with regard to accessory
stmctures would apply to this PUD amendment. Ms. Chaput stated that if the amcndment is e
madc prior to the ordinance changes, it would be allowed. She added that new requests would he
subject to the CWTent ordinancc.
Councilmember Larson stated he is unsure whether the limitation on accessory buildings would
apply to a PUD as it is not part of thc master plan. Ms. Chaput agreed, stating that the PUD
process allows somc flexibility and the limitation may not apply.
An unidentified representative of North Heights Church, asked whether a building permit could
be picked up the next morning. Mr. Lynch statcd an electrical permit must be processed by
another inspector and may take a few days.
B. Pay Request #8, }'orest Lake Contracting, West Round Lake Road (Phasc 1)
Nick Landwehr, BRW, Inc., stated he is presenting Pay Request #8, Forest Lake Contracting,
Wcst ROWld Lake Road, in thc absence of City Engineer Greg Brown. He added that the City
awarded Forest Lake Contracting, Inc. the West Round Lakc Road Improvements Phase I on
March 8, 1999 for a total contract amount of $794,725.05.
Mr. Landwchr stated the Council approved Change Order #1 on April 12, 1999 reducing the
contract amount to 726,725.05, and Change Order #2 on August 9, 1999 increasing the contract
amount to $806,080.05. He added that Change Order #3 was approved by the Council on July
31,2000 increasing the contract amount by $8,198.58 to $8l4,278.63.
.
Mr. Landwehr stated the contractor has finished the project. He added that Pay Estimate #8
reflects payment in full for all contract items except landscaping material. He noted that final
payment will be made ncxt spring after all landscaping material has been inspectcd and approved
by the Project Engineer.
Mr. Landwehr stated that the City Engineer recommends approval of Pay Estimate #8 for Forest
Lakc Contracting, Inc., afForest Lake, Mimlesota, in the amount of$48,965.42. A retainage of
0.52% is being held which reflects a 10% retainage on landscaping items to be inspected next
spring.
Mayor Probst stated that some repairs had been completed recently, and asked whether staffwcre
satislled with the result. Mr. Lynch stated the repairs are not completely satisfactory but will be
rcdone when the remaining portion of the road is widened and the grade is changed.
MOTION:
Councilmember Aplikowski moved and Councilmember Grant seconded a motion
to approve Pay Estimate #8 for Forest Lake Contracting, Inc., of Forest Lake,
Minnesota, in the amount of$48,965.42, with a retainage of 0.52%. The motion
carried unanimously (5-0).
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C. Pay Request #1, Rochon Corporation, City Hall Project
Mr. Lynch revicwed Pay Request #1 from Rochon Corporation with rcgard to the City Hall
Project in thc amount 0)'$52,723.74. Hc added the request includes initial work authorized by
the first Right of Entry mobilization, initial grading and some construction of utility lines. He
noted the pay requests represents 2% of the overall contract amount of$2,767,000.
Mr. Lynch stated that City stafIrecommends paymcnt of Pay Requcst #1 from Rochon
Corporation in the amount ofS52,723.74.
MOTION:
Councilmember Aplikowski movcd and Councilmcmber Larson secondcd a
motion to approve payment of Pay Request # I to Rochon Corporation with regard
to the City Hall Project in thc amount of$52,723.74. The motion carried
unanimously (5-0).
D. Unbudgeted 2000 Operating Transfcrs
Mr. Lynch reviewed Mr. Post's memo of October 23, 2000 which outlines proposed unbudgeted
2000 operating transfers. He stated the 2000 Pavement Management Plan represented a net
underspending of$148,000. He added the nmding for the Parks Comprehensivc Plan in the
amount 01'$60,000 may be transferred from the Community Services Fund No. 225. He noted
the Fire Station No.1 parking lot scalcoating was undcrtaken in conjunction with other City
work at a project cost of$2,403.64. He noted that the costs f()r audiovisual planning at the new
City Hall facility may be transferred from the Cable TV Fund No. 228.
Councilmembcr Aplikowski askcd why the Parks Comprehensive Plan is not budgeted within the
Park Fund No. 227. Mr. Lynch stated that Mr. Post fclt that rather than depleting the Park
Capital Fund, it would be more appropriate to transfcr funds from the charitable gambling fund.
He addcd that the purpose of the Park Fund is to put into placc new capital itcms within the Parks
and Recrcation Departmcnt.
Couneilmember Larson requested clarification with regard to the budgetcd underspending of
$148,000 with regard to the 2000 Pavement Management Plan. Mayor Probst stated that the
previously proposed transfer had becn canceled. Councilmember Larson stated that the net
budgeted underspending should bc $148,000 plus $251,000. He added he will assume that Mr.
Post's figures are accurate.
MOTION:
Councilmember Aplikowski moved and Councilmember Grant seconded a motion
to approvc the unbudgeted 2000 operating transfers as outlined in the staff memo
dated October 23, 2000. The motion carried unanimously (5-0).
E. Rcsolution #00-39, Resolution Rccognizing Accomplishmcnts and Dissolving of the
\Vebsite Task Force
ARDF:--J HILLS CITY COUNCIL - OCTOBER 30, 2000
8
Mr. Lynch stated that the City's Website Task Force discussed their recommendation to establish
a wcbsite and home page at a rccent Council Worksession. He addcd that a dircction for thc .
Task Force was not clear at the cnd ofthc Worksession.
Mr. Lynch stated that staff recommends that the Council accept the Wcbsite Task Force
recommendation to establish a web site and direct City staff to return with information on policics
and procedurcs needed for establishing and continuing operation of a website and rules and
responsibilities needed in keeping a presence.
Mr. Lynch stated that staff also recommends that the Council thank the Website Task Force for
their efforts, and dishand by resolution the Task Force.
Councilmembcr Rcm expressed her surprise at staJrs recommendation that the Task Force be
disbanded. Shc rcferred to an August 14 memo from Ms. Chaput and the minutes of the
September 18 worksession which indicated that the Task Force should further explore its
recommendations.
Councilmember Rcm stated that the Task Forcc should be notificd that they will not be required
to meet again if staff wi shes to canyon its work. She stated that her recollection was that the
Task Force should move forward.
Councilmember Grant stated he too was surprised to see the recommendation that the Task Force
be disbanded. He agreed that it was discusscd at the Septembcr 18 worksession that the task
force would go forward. Hc added he would wish the Task Forcc to be allowed to proceed if
they are willing to do so. He noted that the Task Force is a group of talented residcnts who wish
to contribute to the City and should be encouraged in their endeavors.
.
Councilmcmber Aplikowski stated that disbanding of the Task Force is a premature step as the
Council had not discussed it as definitc.
Councilmember Larson stated that the staff memorandum of August 14 indicated the Task Force
should make a recommendation of whether or not to establish a website, which they have done.
He added that their expertise should be utilized if there is some other way in which they can
contribute to the process of setting up a website.
Mayor Probst asked whether staff was satisfied that the website had provided the necessary
information for staff to move forward with the crcation of a website. Mr. Lynch stated that there
was some concern among staff that the Task Force met without a clear sense of purpose or
direction other than whethcr a websitc should be created. He added that staff felt they had
provided the information requested by the Council.
Mr. Lynch statcd that the Task Force could continue its work if the Council so desired, but with
expected outcomes clearly defined and limits clearly stated. He added, for example, that it would
not he appropriate for a citizen group to make decisions about issues regarding the dcvelopment .
of policies and procedures.
ARDEN HILLS CITY COUNCIL - OCTOBER 30, 2000
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Mr. Lynch stated that a consumer group would be helpful in determining the appcaranec and
contcnt of a wcbsite, and a group of residents would be etIective in that regard. Hc addcd that
such tasks would be different from what was originally planned fe)]' the Task Forcc.
Councilmember Grant stated that the Task Force was established by thc Council, and it would be
appropriate for the Task Force to come back to the Council rather than staff. He added the
Council should decide to ask the Task Force to proceed with their work or turn it over to staff.
Council member Larson suggested the Council move forward and decide ,vhether to accept the
Task Force's recommendation to proceed with a websitc. He added that the next step is to
instruct staff to determine implementation ofa websitc. He noted that the Task Force might play
a role in the implementation, and agreed that some dccisions might not be appropriate tor a
citizen group.
Councilmembcr Rcm reitcrated that staff s memo of August 14 included specific
rccommcndations for the CowlCil from the Task Force on which they had hoped to receive
fccdback. She added that the Council's consensus was that the Task Force was formed to
provide recommendations and not to make decisions.
Councilmember Aplikowski stated, in hcr opinion, the issue should be discussed marc
thoroughly. She added it is premature to dissolve thc Task Force, which might be expanded or
changed to assist staff with the creation of a website. She noted the issue could be reviewed at an
e upcoming worksession.
MOTION:
Councilmember Grant moved and Councilmcmber Larson seconded a motion to
table the acceptance of the Website Task Force's recommendation to establish a
website, and to disband the Task Force, until further discussion by the Council.
The motion calTied unanimously (5-0).
ASSOCIA nON m' METRO PO LIT AN MUNICIP ALITlES (AMM) POLICIES
DISCUSSION
Mr. Lynch stated that the minutes of the October 16 Council work session did not record Item IV-
K, Mctropolitan Council, as a priority for the AMM. lIe added it is identified as a
recommendation in the staff memo dated October 24. He notcd the Council should resolvc
whether it is a priority.
Councilmember Larson stated that if the Council agrced upon the issue and it is recorded in the
minutcs, the memo to the AMM should be amended to reflect this. Mr. Lynch agreed, adding the
memo has not been officially submitted.
Mayor Probst cCJ!1culTed with the meeting minutes, adding he supports the inclusion ofItem IV-
K, Metropolitan Council, as a priority.
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10
The Council expressed a consensus that the staff memo submitted to the AMM should reflect
inclusion ofltem IV -K, Metropolitan Council, as a priority to bc forwarded to the AMM for their e
consideration.
ADMINISTRATOR COMMENTS
A. Mounds View High School, Water Line Easemeut
Mr. Lynch stated that the School District indicated they wish to participate in a water line
connection with the City. He added the City Council authorized staff to proceed with
negotiations for the attairllilent of the cascment for the purpose of installing a waterline
connection from Mounds View High School property line to Granlsie Road. He noted the
School District wants a closed easement.
Mr. Lynch stated that if the easement is left open, people might park on Oramsie Road and
access the soccer fields through the easement. He added this will raise the concern ofresidents
on Oramsie Road, as well as rcprcsent increased costs to thc City for fences and shrubs, as well
as raise privacy issues. He reitcrated that the School Districts wants the easement closed by a
fence.
Mayor Probst stated he would favor the City's participation in this water line conncction, but
added that staff should remind the School District of other commitments they have made to the
Council which havc not been realized, and the Council may havc some reluctance in completing
the project if that is the manner in which the School District honors its commitments.
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Councilmember Larson stated he voted against participation in the water line connection. He
added he still feels the City should not be funding a project with the School District, which
recently floated the second largest bond issue in State history, and scrves students from many
other municipalities.
Councilmember Rem stated that City staff had pointed out that the City could pay in part for the
project as the City will also bcncfit by having the water line cOllliection. She asked what a closed
casement would look like. Mr. Lynch stated a fence would be located at thc School's property
line, although staff will need to continue to have access to the watcr line for repair purposes.
MOTION:
Councilmember Aplikowski moved and Councilmember Grant seconded a motion
to direct the City Administrator and City Attorney to pursuc negotiations for an
easement for the purposes of allowing for a water line connection from Gramsie
Road to Mounds View High School.
Voting on the motion: Probst. Aplikowski, Grant and Rem voted aye. Larson
voted nay. The motion carried (4-1).
Councilmembcr LaTson stated he is not opposed to the easement but to thc City's financial
contribution to the easement.
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ARDEN HILLS CITY COUNCIL - OCTOBER 30, 2000
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Mr. Lynch stated that a representative of the Government Services Administration is interested in
meeting with the Council as soon as possible to discuss the TCAAP redevelopment and further
study or potential reuse of the property.
Mr. Lynch stated it would be wise to wait until after the election. He added the issue could be
discussed at a Work session, or a separate mecting could be scheduled. He noted the Pavement
Managcment Plan (PMP) would be discusscd at the next Worksession.
Mayor Probst stated a discussion could take place at the November worksession with regard to
developments at the TCAAP property, items which might arise, and how the Council wishes to
proceed prior to having a discussion with a representative of the Government Services
Administration.
Councilmember Aplikowski expressed her agreement, adding that the PMP should bc diseusscd
no later than January.
Mayor Probst stated that there are a broad range of items with regard to the Arsenal property
which need the Council's attention, including ways to handle confidentiality issues and how the
meetings are publicized, as well as the next phase of planning.
COUNCIL COMMENTS
Councilmemher Grant stated that two street lights wcrc being repaired on County Road E in
addition to reinforcement of the existing lights. He added the Council had discussed adoption of
a strcctlight standard, and he requested clarification. Mr. Lynch stated that it is staffs intention
to bring forward a standard.
Mayor Probst stated that streetlight standards will become an issue in COilllection with the
Highway 96 reconstruction project. He added decisions must be made on whether the treatments
used in Shoreview will carry through the project.
Councilmembcr Grant stated the Parks, Trails and Recreation Committcc met October 24 and
discussed futurc changes to the City's flower gardens. Councilmcmber Grant stated that the
City's entry signs were discussed at the Operations and Finance Committee meeting, and the two
groups might coordinate their efforts.
Mayor Probst stated that the Council had taken action several years ago to set aside funds for
permancnt plantings around the City. He added he would wish to review that issuc.
Councilmember Larson rcviewed thc recent Planning Commission meeting at which zoning code
ordinances amendments were reviewed.
Councilmcmber Larson stated the Lake Johanna Fire Department Pension Fund's Board of
Dircctors met last week and agrced to produce an actuarial report at thcir next meeting. He
added the Fire Board mects this week, noting he was surprised to see on their agenda a request
for funds from AlIiant Tech for the pension fund. He added this sccms premature.
ARDEN HILLS CITY COUNCIL - OCTOBER 30, 2000
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Councilmember Larson askcd whether this is considered confidential, and whether it is pending. ..
:VIr. Filla stated the City appealed the decision and requested an informational statement to be ,.
submitted by December I. Mayor Prohst suggested the Council continuc a closed session to
discuss the matter at the close of the meeting.
Councilmember Aplikowski rcqucsted that stan' provide an updated code list from the Fire
Department.
Councilmember Aplikowski stated the Ramsey County League of Local Governments met
reccntly at which a discussion was held with School Superintendents from surrounding areas.
She encouraged Councilmembers to attend upcoming meetings of the Leaguc.
Councilmember Aplikowski stated she would wish the City to provide funding for NLC
membership if possible. She added that extremely helpful information is available through the
NLC. Mayor Probst stated the City has been a member in the past, and it could be discussed if
someone on the Council would be interested in representing thc City. He added it is a financial
issue as membership must be budgeted.
Council member Rem stated the Cable Commission is producing anniversary videos for Little
Canada and Faleon Heights, as well as programs on old City Halls, including the Arden Hills
City Hall.
Councilmember Rem stated the Northwest Youth and Family Services has had a busy month
with a Board meeting, Development Committee meeting, and a benefit at the Landmark Center
in St. Paul which was vcry successful.
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Mayor Probst stated he had discussed the Cablc Commission budget with Mr. Lynch, adding the
Commission is digging into its reserve fund to balance the budgct. He added the Council might
want to discuss this at somc point.
Councilmembcr Larson stated he was unsure how an organization like the Cable COlmnission
could have $24,000 in capital assets and $1.5 million in unrestricted nct assets.
Mayor Probst commended Mr. Stafford and his staff on a rccent letter received from a resident
commending them on thcir response to a problem.
Mayor Probst referred to a note about the Fire Department's interested in moving TCAAP
monies into their rclief fund. He added this is not appropriate and will creatc an expectation with
regard to future growih which is false. He notcd there is an on-going argument with regard to
those funds and how they should bc used.
Mayor Probst stated he was delighted that thc ground breaking finally took place, adding he was
cncouraged by thc numbcr of people who attendcd the event.
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ARDEN HILLS CITY COUNCIL - OCTOBER 30, 2000
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Councilmember Aplikowski statcd that Sue Rogers resigned from the Suburban Chamber of
. Commerce effective immediately.
The Council closed their regular session at 9:00 p.m. and moved into a closed session.
ADJOURN
MOTION:
Councilmember Rem moved and Councilmember Aplikowski scconded a motion
to adjourn the mccting at 9:00 p.m. The motion carried unanimously (5-0).
Demlis Probst
Mayor
Joe Lynch
City Administrator
NOTICE OF MEETINGS
The next regular City Council meeting will be held Monday, Novcmber 13,2000 at 7:30 p.m. at
the Arden Hills Council chambers.
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CITY OF ARDEN HILLS
ACCOUNTS PAY ABLE CLAIMS REPORT
TO BE APPROVED AT 11/27/00 COUNCIL MEETING
CLAIMS PAID SINCE LAST COt::>ICIL MEETING (11113/00)
.C!C#.' '.CK:I!AT~'
18548
18549
18550
18551
18552
18553
J8554
18555
18556
18557
18558
11109/00
11109/00
11/09/00
11115/00
11116/00
11/20/00
lli21100
lli21/00
IlmlOO
11/21100
11121/00
. ::::~~1Vi.b.tjK':t:::: :'.
Post, Terrance
Shoreview, Ci of
"]\\'111 Cit ' Area Labor Mana ement
Public Em loyces Retirement Association
Dave Perkins Contractin , Inc.
Affinitv Plus Federal Credit Union
rcIv1A Retirement Trust - 457
Public Em 10 'ees Retirement Association
Northern States Power Co.
}"estiva\ Foods
McDonaJds
88.08
545.04
45.00
18.61
87.11025
3,516.96
1,506.85
3,213.42
947.84
3490
25.00
Subtotal - Paid Claims
97,051.951
Paid Claims From Above-
97,051.95
Add Unpaid Claims, Puge 3 of 3 _
291 830.15
Total Accounts Payable Claims
for CQuncilApproval, 11/27/00-
388,882.10
Note
Checks for unpaid claims totaling $55,225.67 were mailed
on October J4, 2000 after approval at the October 13,2000
Council Meeting. They were check numbers 18503 - 18547
This sequence corresponds to unpaid temporary numbers
Tl - 1"45. Check numbers ISSOI - l8502 were used for
alignment.
PAGE I OF3
MiJca e Reimbursement Elections $79.95
2000 After School Track Pro ram
Worksho ~ Joe L neh
November Su lementa[ Pa 'roU #23.5
Pav Est # I - Vol atennain 1m rovements
Second November Pavroll
Second November Pa all
Second November Pa 'roll
October Service
Cookles for Turke Shoot
Turkev Shoot - Gift Certificates
"'""~.,."'O""~ po~.bl<i'l.jl",1
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 11/27/00 COUNCIL MEETING
PAGE20F3
.
UNPAID CLAIMS RF,GISTER:
.:'tl:Ml!W' ":::::",:':1' K~{!)ij&i! '.::
TOI 11/28/00 Advantage Paper 105.88 Y outb Soccer Sunnlies
T02 11/28/00 Ameripridc Apparel & Paper 170.26 2000 Uniform Purcha~es
T03 11/28/00 Anfinson, Deb 30.00 Refund-Soccer
T04 11128100 AT&T 25.36 638~0998, Lone Distance
T05 11/28/00 Brunn, LuAIUl 240.00 November Clcal1ine-CH
T06 11/28/00 Clark. Barb 7.67 Mileage Reimbursement-Elections
T07 11128100 Corporate Express 149.67 Office Sunnlies
T08 11/28/00 Economic DeveloDment Assoc ofMN 175.00 2001 Membership Fee
109 11/28/00 Elder Jones 292.34 Refund-Bldg PenUlt #BOO-7377
TIO 11/28/00 ElectIOn Systems & Sofhvare, Inc. 24,82 Election Suunlies
TII 11/28100 Electro Watclunan, Inc. 25.00 Prmrramming Charge
T12 11128/00 Frattallone's Hardware 20.11 November Purchases
Tl3 11/28100 HaYlliC, James 25.00 Reflmd-Soccer
Tl4 11/28/00 Hydro Supply Company 35,999.43 Meter Install & UD2Tades
TIS 11128/00 I.U.O.E. Local 49 Benefit FWld 10,800.00 Insurance-December -February
Tl6 11/28/00 Infrastructure Technologies, Inc. 1,155.00 Televising Pipeline-Old HWV 10
TI7 11/28/00 I.U.OE Local 49 262,00 Nov P.?yroll Deductions
Tl8 11/28/00 Jain, Monika 30.00 Refund-Soccer
TI9 IIIZMIOO Kath Auto Parts 21.23 Wiper Ann & Blade-John Deere
no 11/28100 Kinko's 6.23 Certification Notice
121 11/28/00 Krawczvk, Sarah 30.00 Refund-Soccer
T22 11/28/00 Lindbero, Kathrvn 25.00 Refund-Soccer
Tn 11/28100 Loehrke, Shannon 30.00 Refund-Soccer
n4 11/28/00 Lmch, Joe 75.72 MileagelExoense Rcimbursement-Gvt Mtf!:
T25 11/28/00 McDonald Battery Co, 216.20 Emercrency Generator Batteries
T26 11/28100 Midwest Asphalt Com. 36,68 Road Repair M aLerials
127 11128/00 MTI Distrihurine:. Inc. 141.36 Taro Parts #4298 & #4995
128 11128/00 Natales Caffe, Inc. 83.84 Council \Vorksession II/20100
129 11/28100 Kational Leaf!:ue of Cities 425.00 Membershin Fee
DO 11128100 Nelsoll, Beth 30.00 Refund-Soccer
DI 11128/00 Nott Companv 119.19 Hose & Fittings
D2 11/28/00 One Call Conce 18. Inc. 121.60 October Service
D3 11128/00 Ramsev County , 55,337.55 , Nov Law EnforcementJFuel Purchases
I I
I Total- Unpaid Claims --_ IU6,237.14II
.
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CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 11127/00 COUNCIL MEETING
PAGE30F3
UNPAID CLAIMS REGISTER:
....tl;MI'#...I.....tlCyXtt...I.. Y-IAIiQ){' .................J. A:~i6(@()J::;:}'toMMtNts:::::::;:;:;:'. . .........11
I I
134 11128/00 Roseville. CiLvof ]80,760.16 3000 Water Purchase 131M
'1'35 11/28/00 Sam's Club 60.]8 Pumnkin Hlmt/A1l1lUal Fee
136 11/28/00 Shorevic\v, Citv of 2.789,70 2000 Fall Clean-un
T37 11/18/00 Skvhawk's Snorts Acmlemv 1.490.00 2000 Fall/Winter ProQrams
138 11128/00 Stowell, Sheila 40.82 Milem~e Reimbursement
139 ] 1/28/00 TimcSaver Off-Site Secretarial 212.38 Rccordinq Sccretarv- PC~ 11/0 1100
T40 ] ]1'8/00 Wamin;'Ijles 74.95 Barncades-Sewer Main Break
T4] ] 1/28/00 West Weld ]64.82 Shon SurmlLes
Subtotal, Page 3 of 3 . 185,593.01
:a"" 2 of 3 Broucht Forward - 106,23714
Totallln;;;jid Claims --- 291,830.15
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.
CITY OF ARDEN HILLS
e
MEMORANDUM
DATE:
?'Jovcmber 17, 2000
Joe Lynch, City Administrator
Terrance R. Post, City Accountant@t)
Certification of Delinquent Utilities
TO:
FROM:
SUBJECT:
Background
The City of Arden Hills has historically followed a policy of annually certifying delinquent
utility bills to following year property taxes as a means of collecting delinquent utility accounts
instead of a water shutoff policy. Procedures for collections of delinquent accounts are
prescribed in Code of Ordinances, Sections 28-58 (water), 28-129 (sanitary sewer), and 28-172
(surface water managcmcnt).
Delinquency Status
Staff has attempted to more actively manage delinquent accounts with only modest success.
Thcre appears to be a base ofrepeat customers who are certitied year after year. Perhaps thcy
consider this annual dclinquent special assessment to be additional propcrty taxes, and
incolTectly take the corresponding tax deduction on their personal tax retums. The attachment to
the resolution elearly shows the level of repeat customers.
.
Historical Certification Trend Data
Levied in 1994 Payable in 1995
Lcvied in 1995 Payable in 1996
Levied in 1996 Payable in 1997
Levied in 1997 Payable in 1998
Levied in 1998 Payable in 1999
Levied in 1999 Payable in 2000
Levied in 2000 Payable in 2001
Number
45 accounts
44 accounts
37 accounts
59 accounts
42 accounts
39 accounts
41 accounts
Certification with Penaltv
$18,919.00
19,977.74
16,862.32
25, l38,66
18,498,96
17,164,95
25,536.72
With the 2000 budgeted utility revenues of$2,147,600, the certification accounts represent
approximatcly 1.2% ofthis total, and approximately 1.6% of the 2550 total utility account
customer base.
Recommendation
Council should consider adopting Resolution #00-44 under thc Consent Calendar at the
November 27,2000 Regular Council meeting which "Adopts and Confirms Annual Special
Assessments for Delinquent Utilities,"
. Enclosurc
.
.
e
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 00-44
RESOLUTION ADOPTING AND CONFIRMING ANNUAL SPECIAL
ASSESSMENTS FOR DELINQUENT UTILITIES
WHEREAS, the amount to bc specially assessed for DELINQUENT UTILITIES has been
duly calculated in accordance with the provisions of the City Code and Minnesota Statutes; and
WHEREAS, notices have been duly mailed as required by law; and
WHEREAS, said proposed assessments have at all times since their filing been open for public
inspections, and an opportunity has been given to all interested persons to present objections, if
any, to the proposcd assessments; and
WHEREAS, there were no oral or written objections received.
1, The amounts so calculated and set forth in said notices arc hcreby levied against
the respective parcels of land described therein, and
2.
Thc proposed asscssmcnts are hereby adopted and confirmed as special
assessments for each of said parcels of land and the assessments togethcr with an
additional penalty of eight percent (8%) of the original unpaid amount, inclusive
of any previous delinquency penalty, shall be a lien conCUlTent with general taxes
upon such parcel.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills,
Minnesota, that lhe City Administrator be authorized and directed to transmit to the COlmty
Auditor a certijJed duplicatc of thc assessment roll to be extended upon the proper tax lists ofthe
County, and the County Auditor shall collect said special assessments with taxes levied in 2000,
payable in 2001.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 27'h DAY OF NOVEMBER, 2000.
DENNIS PROBST, MAYOR
ATTEST:
JOSEPH P. LYNCH, CITY ADMINISTRATOR
CITY OF ARDEN HILLS
UTILITY ACCOUNTS ANNUAL DELINQUENT SPECIAL ASSESSMENTS
CERTIFIED IN 2000 FOR TAXES PAYABLE IN 2001
AS OF OCTOBER 20, 2000
.
Acet . Prevo Certif. Utility 8%Cert. Total
Coun Pin Number No, 1999 1998 Name Service Address Arrears Penaltv Certified '"
1 27 - 30-23 -44-0004 85 Holidav lnn~Accountine 1201 We't County Road E 5544.47 443.55 5988.02
2 33-30-23-43-0022 195 X A [bert & Sharon Mason 3208 Shorewood Dr. 248,26 19.86 268.12
3 33-30-23-42-0017 271 X X Herbert Touslev 3248 Sandeen Road 693.58 55.50 749,08
4 27-30-23-34-0041 275 John Voinech 1423 West County Rd E 382.03 30.55 412,58
5 33-30-23-34-0020 320 X X Michael Johnson 3223 Lake .lohaJ1I1a Blvd. 497.96 39,84 537,80
6 34-30-23-21-0016 372 Sharon Davies 1437 Arden Place 458.86 36,70 495,56
7 34-30-23-21-0031 390 X Lori Mae Kaufmann Bosch ] 392 Arden Place 157.12 12,58 169,70
8 33-30-23-24-0098 489 John Stickney 1901 Stowe Ave 182.03 14,55 196.58
9 33-30-23-33-0083 497 X Catherine Callahan 2009 West Count Rd D 366,60 29.34 395.94
10 34-30-23-21-0046 515 X X Steve Nixon/Fred Nixon 1369 Forest Lane 451.70 36.14 487.84
II 34-30-23-44-0050 547 X Francis & Alice lIeiderscheid 3197 Shoreline Lane 183,41 14.67 198.08
12 34-30-23-42-0053 609 X X David 1. Ncubcnrer 3330 Dunlan Street N 366,60 29.34 395.94
13 34-30-23-44-0054 721 X X Robert Biermeier 3205 Lexington Ave. N 366.60 29.34 395.94
14 28-30-23-11-0019 730 X LanvGill 1671 Lake Valentine Road 480,26 38.42 518.68
15 28-30-23-24-0018 742 Derek Hames 1839 Venus Ave 262.20 20,98 283.18
]6 34-30-23-41-005t 795 X X James & Dorothv Nelson 1212 Tiller Lane 756.62 60,54 817,16
17 33-30-23-31-0013 912 Rebecca Rae 1926 Stowe Ave 2154,11 172.33 2326.44
18 34-30-23-41-0068 971 X X Thomas Brennan 1166 Carlton Drive 396.61 31.73 428.34
19 22-30-23-22-0003 1052 Donald Molenaar 1550 Hiohwav 96 W 310.53 24.83 335.36
20 22-30-23-34-0051 1053 X William & Pamela Ross 4123 NonnaCircle 665,16 53.22 718.38
21 28-30-23-32-0013 1084 X X Jeffrev Thomoson 3747 New Briehton Road 473,88 37,92 511.80
22 28-30-23-32-0004 1089 X X Edl,vard Lano:rner 3809 New Brlohton Road 377.82 30.24 408.06
73 21-30-23-14-0006 1105 X DCITcH & Barbara Memn 4401 Old Hv.v 10 244,56 19,56 264.12
24 21-30-23-14-0007 1112 X X Thomas Runnel 4375 Old Hiphwav ]0 244.56 19,56 264.12
25 22-30-23-24-0037 1233 N orrmm S. Lund 4356 Arden View Court 364.40 29,14 393,54
26 22-30-23-24-0080 1306 Pamela Olson 4439 Arden View Court 191.41 15.31 206,72
27 22-30-23-24-0144 1419 X DebOl'ah J. KODDV 4369 Ardcn Vicv,.. Court 191.91 15.35 207.26
28 34-30-23-4] -0041 ]448 X X Robct1 C. Witt 1194 Carlton Drive 462.94 37.04 499,98
29 22-30-23-21-0108 1602 Thomas & LUJ\nn Reister 1444 Arden View Drive 210,84 16.86 227.70
30 34-30-23-14-0029 1618 X X Garv Allred ] 1391lunters Court 415,95 33.27 449.22
31 22-30-23-24-0t72 1645 X .laleh 11. Meshkati 1470 Arden View Drive 297.26 23,78 321.04
32 34-30-' 3-14-0043 1677 X Matthe\v & Daniel Reicher 1176 Benton Way 398.95 31.93 430,88
33 33-30-23-32-0003 1723 Judie Pravfrock 1950 Stowe Ave 408.3] 32.67 440,98
34 33-30-23-33-0034 1733 Robert Morrissctte 2028 Edpewater Ave 1473.35 117,87 1591.22
35 28-30-23-41-0027 1749 X X Robert SundQuist 1580 Chatham Avcnue 537.23 42.99 580.22
36 33-30-23-24-0001 1830 X X Paul N. Trites 1850 Indian Place 373.49 29,89 403.38
37 22-30-23-11-0071 1980 X Clayton & Anita Larson 1173 Karth Lake Drive 416,22 33.30 449.52
38 28-30-23-43-0015 2041 X X Sesha & Viiava Komanduri 1749 Chatham Avenue 467,50 37.40 504.90
39 33-30-23-32-0033 2284 X X John Knutson 3332 Katie Lane 644.45 51.57 696.02
40 21-30-23-43-0018 2296 ()uang Le 1781 Janet Court 365,15 29,21 394.36
41 21-30-23-41-0051 2606 Marv Frcsonke 1681 Brucberrv Lane 160.16 12,80 172.96
ITot.l- I 23645.05 t89t.671 25536,72 .
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
,.~ -~
November 22, 2000
SUBJECT:
Joe Lynch, City Administrator (f;)
Sbeila Stowell, Administrative secretary(W
December Meeting Schedule \
TO:
FROM:
Back!!round
Due to the holidays, the City Council has historically cancelled the last regular City Council
meeting during the month of December. With Christmas falling on a Monday this year, the
regular meeting was scheduled for Tuesday, December 26, 2000,
Council has schcduled thc Truth in Taxation meeting for Monday, Deccmber 4, 2000 (with
Planning Commission intcrvicws scheduled from 5:30 to 7:30 p,m.). A Special Meeting of the
Economic Development Authority (EDA) is also scheduled on December 4th at 5:00 p,m. to
adopt the EDA Budget for 200 I.
e The last regular City Council meeting is scheduled for Monday, December 11 th; with the Council
Worksession scheduled for Monday, December 18th
Recommendation
Staff recommends that the City Council formally authorize cancellation of the December 26,
2000 regular City Council meeting. This would require all remaining action items through the
end of the year to be handled at the December 11, 2000 regularly scheduled meeting.
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
November 22, 2000
TO:
Mayor and City Councilmcmbers
Joe Lynch, City Administrator ~
City Attorney
FROM:
SUBJECT:
Backe:round
City Attorney, Jcrry Filla, has served the City well for many years. He also provides legal
services to other municipal clients as well. The City has made recent changes to staff and City
Council. While it is not good to change for the sake of change, it does serve the residents of
Arden Hills to ensure that we are receiving sound legal advised in a timely fashion, at a fair
pnce.
We have seen an increased need for legal advice for issues both before the City Council and
staff. Because of this increased demand, we need to examine our CUlTent arrangement for civil
legal services, We will be faced with greater demand for legal advice on a continuing basis due
to the nature of some of the issues we will be dealing with (TCAAP, private development,
Ordinance updates and revisions) in 2001 and beyond.
Recommendation
Based on previous correspondence regarding our current services, and the fact that the City
should go out in the market periodically to determine both the cost and quality available for
professional services, staff recommends that the City Council authorize the City Administrator to
seek Requests for Proposals (RFP's) for legal scrvices in 2001,
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
November 21, 2000
SUBJECT:
Joe Lynch, City Administrator
Terry Post, City Accountant tf.:J 11: 'J..
Dwayne Stafford, Puhlic Works Director I).
Curbside Recycling Contract
TO:
FROM:
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Backl!round
The City of Arden Hills has contracted with E-Z Recycling, Inc. ofSt. Paul, for over 10
years to provide curbside recycling services for the City. According to City records the
fee for this service has been $4714 per month since 1995, This amounts to approximately
$24 per year per household. Residents currently pay $22.45 per year for the service. The
additional $1.55 is made up by a SCORE Grant cach year which is typically about
$20,000. This grant also covers staff time and the materials needed for overseeing the
program. The last agrecmcnt with E-Z Recycling, Inc. expired on Decembcr 31,1999.
New Al!reement
The City Accountant and Public Works Director have been in contact with neighboring
cities and suburbs such as Plymouth, New Hopc and Golden Valley, regarding their
current agreements, Some cities have signed agrccments wherehy the city pays a higher
rate, but will share in profits if the market for recyclables is good. Most cities though
seem to favor a guaranteed flat low ratc,
New Brighton has extended their contract with E-Z Recycling, Inc. for three years, with
an increase in cost of7%, This will bring New Brighton's cost up to $2.14 per month per
household. New Brighton's collection occurs every other week.
The City of Shoreview extendcd their contract with Wastc Management at a 3% increase
for thrcc years, bringing their recycling cost to $2.13 per month per household.
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E-Z Recvclinl!. Inc. Proposal to Arden Hills
E-Z Recycling, Inc, has offered to continue the recycling service currently provided to
the City for a 3% increase. They attribute rising fuel costs for most oftheir increase,
This would raise the City's cost from $4714 to $4855 per month, or from about $2 per
month to about $2.08 per month per household. Staff had anticipated this increase when
the 2001 rates were established previously. E-Z Rccycling, Inc. will also change their
pickup days in January of2001 to cOlTespond with the new Garbage Collection
Ordinance #319, if their new offcr is accepted.
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Curbside Recycling Contract
Page Two
November 20, 2000
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Past Performance of E-Z Recvclinl!. Inc.
Since thc Public Works Director took over the recycling supervision in 1998, the City has
received less than a dozen complaints regarding E-Z Recycling, Inc. On two oftIle
complaints the resident had not cut the cardboard down to thc rcquired size. Several
others were for missed pickups or were complaints for the rough handling ofthe residents
recycling containers. In each instance the contact person from E-Z Recycling, Inc,
responded promptly, courteously and appropriately.
Recommendation
Due to thc short period of time left to adjust to a new pickup day for rcsidents south of
I-694, and the fact that the agreement offered the City is in line with neighboring city
agreements, the City Accountant and Public Works Dircctor recommends Council
approvc and execute thc attached recycling agreement with E-Z Recycling, Inc.
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CITY OF ARDEN HILLS
AGREEMENT FOR CURBSIDE RECYLING SERVICES
Agrccment made as of January 1,2001, benveen the City of Arden Hills, (hereafter the
City) and E-Z Recycling, Inc., a Minnesota Corporation (hereafter thc Contractor).
The City and the Contractor agree as follows:
1. Definitions
1.1 "Area" means the entire area of the City of Arden Hills.
NOTE: All boundaries, unless otherwise noted, fall in the centcr of City streets such that
they include residents in the one-half of the named street.
1.2 "Recyclable Materials" means newsprint and non-glossy paper, cardboard,
glass bottlcs and jars, mixed aluminum and bimetal bcverage containers,
aluminum, "tin" food cans, plastic bottles, magazines, box boards, non-
hazardous completely drained aerosol cans, miscellaneous metals and other
materials as mutually agreed upon by the City and the Contractor.
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1.3 "Recycling Collection" means the taking up of all recyclable materials
aceumulatcd at residential properties (including multi-unit dwellings and
apartments, up to 24 units) and the transporting of the rceyclable materials
to a site where they can be processcd for the marketplace. This site shall be
at an area designated by the Contractor,
2, Scrvices to be Perfomled
2.1 The frequency of collection of recyclab1es shall occur once each week in
both of the City's two zones. Zone 1 is that portion of the City located south
ofIntcrstate 694. Zone 2 is that portion of the City located north of
Interstate 694. Collection in Zone 1 will be on Tuesday of each week and
collection in Zone 2 will be on Wednesday of each week, unless the
designated collection day is a holiday in which event collection may occur
on the day following the holiday.
2.2 The tenns ofthis Agreement shall be from January 1,2001 through
December 31, 2001.
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2.3 The City and the Contractor acknowledge that timcly performance of
collcction scrvices is essential to the success of the recycling program. The
work shall be done with forces which are adequate to insure the satisfactory
collection of disposal of said materials at all times and failure to perform
may be excused only by advcrsc conditions of weather and similar
hindrances which in other work might be regarded as "act of providence". In
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the case of such cvent, the Contractor will notify WCCO Radio and KSTP
Radio by 6:00 a.m. to announce postponement and provide information on a
substitute date. Generally, thc Contractor will perform the postponed
collection on the Friday following the schedulcd collection day,
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3, Collection
3.1 Rceyclahle materials shall be prepared as follows:
Magazines, newsDrint and non-gJossv DaDer: Placed in paper bags or
cardboard boxes.
Glass: Lids removed, rinsed and placed in paper bags or cardboard boxes.
Miscellaneous Metals: Placed in cardboard boxes not to exceed fiftcen
pounds (15 Ibs,) in weight.
Cardboard and Box Boards: Bagged, boxed or bundled no larger than three
feet by three feet (3' x 3 ').
Plastics: Caps removed, bottles rinscd and flattened and placed in a papcr
bag or cardboard box.
Aerosol Cans: Completely drained and placed in a papcr bag or cardboard
box.
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3.2 All recyclable matcria1 placed for collection shall be owned by and the
responsibility of the occupants or residcntia1 properties until they are handled
by the Contractor. Upon handling of the containers and recyclable materials
by the Contractor, the recyclable matcrials become the property and
responsibility of the Contractor.
3.3 Rccyclable materials deemed unacceptable by the Contractor according to
the preparation procedures in provision 3.1 shall be collccted in the first
OCCUlTence by the Contractor and a notice left with the occupant. The
addrcss and the reason shall be reported to thc City the following day so the
City can notify the resident of the proper sorting procedure.
Subsequent instances of unacceptable recyclable materials may be rejected;
however, this shall be reported to the City and a notice left with the occupant
explaining why the materials were not picked up.
3.4 The Contractor's cmployees shall savc for resident reuse any containers
marked SAVE, These containers, once emptied, shall be returned to the
curbside. Any spills will be cleaned up immediately by the Contractor.
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Contractor's Equioment
4.1 The Contractor's vehiclcs shall be marked with the name of the Contractor
and the recycling logo.
4.2 The Contractor shall maintain all trucks and equipment in good working
condition, The Contraetor's trucks shall be clean and aesthetically pleasing,
5. Contractor's Operation
5.1 The Contractor shall establish and maintain an office with continuous
supervision for accepting complaints and customer calls. The officc shall be
in service with continuous supervision during the hours of7:00 a.m. until
7 :00 p.m. or until all routes are completed on all days of collection as
specified in this Agreement. Address and telephone number of such office
any changes there in shall be given to thc City in writing. The address of
this office as for the execution of the contract is 875 North Prior Avenue,
St. Panl, MN, 55104.
.
5.2 Complaints on service will be taken and collected by E-Z Recycling, Inc,
The City will notify the Contractor of any complaints it reccives. The
Contractor shall respond courteously and promptly.
5.3 Whenever the City or a resident notifies the Contractor of locations which
have not received scheduled service, the Contractor is required to service
such locations by 3:00 p.m. the day following the missed services.
6, PaYment
6.1 The City will compensate the Contractor for thc collection of recyclable
materials from residential units as described in Sections 2 and 3. During this
contract, the City will pay to the Contractor $4855 per month,
6.2 The Contractor will submit monthly statements for serviccs rendered as set
forth in Section 7, The City shall make monthly payments within twenty
(20) days upon receipt of the statement.
7. Filing of Reports
7,1 The Contractor shall submit an accurate monthly summary of the quantity
and kinds of all recyclable materials collected and the primary purchaser (s)
of the recyclable materials,
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7.2 The Contractor shall provide scale receipts ofthe recyclable materials
collccted in each district and a statement of verification that the scale
receipts reflect thc recyclable materials only collected in each particular
district. Rcceipts are due by the third of the month following collection.
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8. Insurance
8.1 Prior to commcncement ofthis Agreement, the Contractor shall furnish the
City with certi ficates of insurancc for comprehensive general liability,
automobile liability and propcrty damage insurancc, to meet all City
insurance requirements. The policy shall req uire the Insurance Company to
notify the City in writing of any cancellation in coverage, at least ten (10)
days prior to cancellation. Any losscs to persons or property through this
project shall be the responsibility ofthe Contractor. The Contractor agrees
to indemnify the City from any and all liability or loss arising in any way out
of the performance of this contract.
9. Relationship of Parties
9.1 The parties intend that an independent Contractor-employee relationship will
be created by the contract. The City is interested only in the results to be
achievcd. The employees of the Contractor are not entitled to any of the
bcnefits that the City provides for its employecs.
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10. Termination/Extension
10.1 If, in the City's opinion, the Contractor fails to carry out the services
diligently and on schedule, the City shall have the right to terminate the
agreement. Prior to termination, the City will give written notice of intent to
tenninate. This intent to tenninate shall be served upon the Contractor
thirty (30) days prior to termination,
10.2 If, at any time during the term of this contract significant changes to the
program occur (i.e.: use ofrecycling bins, frequency of pick up, addition of
new collectible materials, etc.. ..), the City and the Contractor mutually agree
that the contract will open for negotiation and/or unless negotiated
differently, will tenninate at thc end ofthat calendar year.
10.3 If, at the cnd of the term of this contract, the City and the Contractor
mutually agree on an extension of this contract, this agreement will remain
in effect until otherwise renegotiated.
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Dennis Probst, Mayor
City of Arden Hills
Date
Joseph Lynch
City Administrator
Date
State of Minnesota
County of
e
Thc forgoing instrument was acknowledged before me this day of
20 _, by and
the Mayor and City Administrator, respectively of the City of Arden Hills, on behalf of
the City.
Chris Rcinhardt, President
E-Z Recycling, Inc.
Date
Notary Public
State of Minnesota
County of
The foregoing instnlmcnt was acknowledgcd before me this
20_, by
day of
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Notary Public
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
Monday, Novcmber 20, 2000
FROM:
Mayor and City Council
Jcnnifer Chapul, City Planner ~
Arden Hills' 50'h Anniversllry Banner Signs
TO:
SUBJECT:
RCQuest
It was brought to staff's attention some time ago that the City Events Committee was
planning to have banners attached to utility poles along puhlie streets in Arden Hills to
acknowledge the city's 50th Anniversary. Staff has since reviewcd the City's sign
ordinance and found that it was quite restrictive and prohibitive for these sign types,
Applicable Sign Ordinance Sections
The following sections relate to this request:
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Section V (E) states that the following signs are PROHIBITED:
(5) Signs painted on or attached to tTees, rocks, or other natural surfaces, or attached to public utility
poles, bridges OT similar public structures.
(10) Any sign within the public right-of-way, or within dedicated public easements except that the
City Council may, upon reconunendation from the Planning COllllnission, grant a Permit to allow
temporary civic or conmmnity promotion signs to be located within rights-of-\vay and easements
for a specific period of time.
(11) Banners, pennants, ribbons, streamers, strings of light bulbs, except as special event signs as
allowed by Council approval.
Section V (E) states that following TEMPORARY SIGNS are PERMITTED:
(3) Community Promotion Signs and Civic Promotion Signs. The size, location, frequency and
duration of such signs may vary considerably depending on the nature of the promotion or civic
event. Any such proposed signs of less than 32 square feel in area and setback more than 20 feet
from thc street RO\V line shall require only administrative approval. Proposed signs in excess of
32 sq, ft. in arca or setback less than 20 feet from the street ROW sball require Planning
Commission review and Council approval.
Discussion
At the September 25 City Council meeting, staff was directed to preparc sign ordinance
amendments for discussion at the City Council worksessioll, Staff reviewed Arden Hills'
ordinance and other cities' ordinanccs as they pertain to this request.
.
Other cities did not clearly address this issue, handling requests through City Council
revicw, Amending the current ordinancc to include languagc to specifically address this
issue could also be detrimental to the City unless a complete review of the cntire
documcnt was completcd, By adding in or amending language, other sign types may be
affected or the language may not be exclusive of every1hing that it should.
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After consulting with the City's planning consultant, it was dccided that this request
meets the requirements of a civic promotion sign (Section V, E, #3 above), Sincc thc
balmers aI'e being proposed as part of a 50th celebration alld are presumed to only be
tcmporary in nature, they can bc considered temporary signs. However, they will not
meet the minimum rcquirements of the section since the banncrs will not be setback from
the right-of-way (but within it),
Thcreforc, the Events Committee would have to make application and appear before the
Planning Commission and City Council for approval of this request. During this process,
a time limit could also be established in excess of the pennitted thirty days.
Recommcndation
When the Events Committee has made a dccision on the types of balmers being proposed
and where they will be locatcd, make application with the City Planner so that the
approval process may bcgin,
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~HILLS
Dennis Probst
Mayor
City of Arden Hills . 4364 West Round Lake Road
Arden Hills. MN .-55112-5794
PhODe (651) 633-5676 I<'ax (651) 633-7839 www.d.arden-hills.mn.us
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~HILLS
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City of Arden Hills . 4364 West Round Lake Rd
Arden RiUs, MN 55112-5794
Dennis Probst
Mayor
Pbone (651) 633.5676 Fax (651) 633-7839 www.ci.ardcn-bills.mn.us
~
~HILLS
City of
Arden Hills
4364 West
Round Lake Rd
Arden Hills, MN
55112-5794
Dennis Probst
Mayor
Pl10ne
(651) 633-5676
W1olw.ci.arden-hilIs.mn.us
F~
(651) 633-7839
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~~ILLS
City of Arden Hills . 4364 West Round Lake Road Arden Hills, MN . 55112.5794
Phone (651) 633.5676 . Fax: (651) 633.7839 . www.ci.arden.hills.mn.us
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City of Arden Hills . 4364 West Round Lake Road
Phone (651) 633.5676 . Fax: (651) 633-7839
Arden Hills, M,"1 . 55112-5794
www.ci.al.dcn~hills.mn.ns
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City of Arden Hills . 4364 West Round Lake Road . Arden Hills, MN . 55112-5794
Phone (651) 633-5676 . Fax (651) 633-7839 . www.ci.arden-hills.mn.ns
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Cit,yof
Arden Hills
~
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4364 West
Round l...ake Rd
Arden Hills, MN
55112-5794
Phone
(651) 633-5676
Fax
(651) 633-7839
www.cLarden-hills.mli.us
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NDV-21-2000 14:23
BRI~
512 373 5525 P.Ol/03
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URS
BRW, Inc.
MEMORANDUM
'Threshe.r Square
700 Third Street SouUt
Minneapolis. MN 55415
Phonc; (612) 370-0700
Fax: (612) 370-1378
To:
Joseph L)1lclJlArden Hills Copy:
City Administrator
Dwayne Stafford! File: 37951-016-0101
City of Arden Hills
'From: Gregory S~ Brown
Arden Hills City Engineer
Date: November 21,2000
Subject: Project Scope For:
Lift Station #8 Reconstruction Project
2001 Sanitary Sewer Rehabilitation
e PROJECT SCOPE
The following are general descriptions of the proposed sanitary sewer rehabilitation work for
2001. The projects are proposed to begin in January, 2001 to utilize winter weather conditions
for lift station and trunk sewer rehabilitation work. Sanitary flows are lower during the winter
months and therefor thesc facilities are easier to replace and rehabilitate during the winter. The
project estimates arc all within the previously budgeted amounts for 2001. We propose to bid all
of the following work in One contract to reduce overhead and administration costs associated with
smaller projects.
Lift Station #8
Lift station #8 is located in the nOltheast corner of Ingerson Road and Hamline A venue North.
The lift station is a duplex wetJdry well station with two 50-horsepower shaft drive pumps,
designed to handle a maximum flow of 1700 gallons per minute with a 75-foot dynamic lift head.
This station servcs the southeast one third of the city which includes a majority of the city's
industrial area. CUlTently the control panel for thc pumps is enclosed within a brick surface
building located directly over the underground concretc dry well and wet well.
.
This station is subject to heavy flows, panicularly during wct periods. During rainy times it has
been noted that both pumps are operating continuously in tandcm to keep up with the influent. In
the event that either pump is inoperable or the station loses power during heavy inflow periods,
City Crews only have approximately 30 minutes (depending on inflow rates at the time of the
outage) to get the station operating before the system begins to baek up which
,"0\)-21-2000 14:23
BRW
512 373 5525
P O~ ..0-
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Mr. Joseph Lynch
November 20, 2000
Page 2.
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could caUSe sewer backup$ in ncarby residences on Ingerson Road and Dunlap Street.
The proposed project will remove the existing surface building. pumps, and control panel. The
underground space that i$ currently used as a drywell for pump hardware wjJ] be converted into a
wet well which will double the wet well capacity and therefore increase the ',ime before backups
would occur in an outage. The project includes replacing the pumps with new submersible
pumps designed 10 operate inside the wet well with valves and controls located outside of thc wet
well. The proposed lift station improvcments will essentially be located underground with the
exception of a stainle$s steel control panel and two 3" diameter ventilation pipes. The control
panel will include a generator hookup so lhc city can operate thc station by generator if necessary.
The station will be configured to accommodate an addilional pump in the future if necessary,
A portion of the demolition and removal work necessary for the project will be done by City slaff
in ordcr to salvage equipment properly and reduce the overall project CDS!.
The current Engineer's eSlimate for this project is approximatcly $170,000.00, Thc City budgel
includes $175,000 for the project.
Sanitary Sewer Rehabilitation
The City has implemented a samtary sewer rehabilitation program and has budgelcd $100,000 for
rehabilitalion work ifl 2.001. It is proposed lhat the 2001 program include the test and seal of the e
sanitary trunk main that flow$ from Fernwood Avcnue and County Road F south 10 Lift Station
#8. This trunk main was televised in 1999 and shows heavy ground water infiltration. Flow rates
through this pipe have been shown TO double during wet periods, Also proposed to be included in
this project are spot rcpairs on sections of sanitary scwer on Ingerson Road, Shoreline Lane, and
Lake Lane which include severe cracking and broken pipe $ections detected during the 1999-
televising project.
Sanitary Sewer Teleyising
The City has implemenled a sanitary sewer-televising program and has budgeted $25,000
televising every two years. It is proposcd this years televising program include the area bound by
1-694, Old Highway 10 and Chatham A venue. This would essentially complete the sanitary sewer
televising for the southwest one third of the City.
Summary of Estimated Costs
Lift Station #8 Recon$lLuction
Sanitary Sewer Rehabilitation
Sanitary Sewer Te1evi$ing
Total Estimated Cost
$170,000.00
$100,000.00
$25,000.00
$295,000.00
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NOV-21-2000 14:24
612 373 6526 P.03/03
BRW
Mr. Joseph Lynch
November 20.2000
Page 3
Reconunendation
The City Engineer recommends [hat the Counci1 authorize staff to advertisement for bids for the
Lift Station #8 rehabilitation, sanitary sewer rehabilitation and televising work as outlined above.
TOTRL P.03
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MINUTES
CITY OF ARDEN HILLS, MINNESOTA
PLANNING COMMISSION
WEDI\ESDAY, "'OVEMBER 1, 2000
7:30 P.M. - ARDEN HILLS CITY HALL
DRAFT
CALL TO ORDER
Chair Steve Erickson called the meeting to ordcr at 7:30 p.m.
ROLL CALL
Present were Chair Steve Erickson, Commissioners Stephen Bakcr, Terri Duchenes,
Thcrese Galatowitsch, Brent Nelson, and Dave Sand,
No one was absent.
Also present were Councilmember Gregg Larson, Planner Jelmifer Chaput, and
Recording Secretary Mary Mullen.
APPROVAL OF MINUTES FROM PLANNING COMMISSION MEETING HELD ON
OCTOBER 4. 2000
Conunissioner Nclson moved, seconded hy Commissioner Sand, to approve the October
4, 2000 minutes. The motion carried unanimously (6-0).
PLANNING CASE #OO-l1B - CITY OF ARDEN HILLS - AMENDING ZONING
ORDINANCE #291 - SECTIONS II (D). DEFINITIONS. AND VI (1<). CONSTRUCTION
STANDARDS - PUBLIC HEARING
Chair Erickson opened the public hearing at 7:34 p.m.
Ms. Chaput stated that at a joint worksession between the Planning Commission and the City
Council on Monday, September 18, 2000, thc proposed zoning amendments that failed from
Planning Case #00-11 were discussed at length. Since action has already been takcn on these
items at a previous City Council meeting, another public hearing must be held with a Planning
Commission recommendation and City Council action to readdress these amendments.
Ms. Chaput stated that the cunent languagc from the Zoning Ordinance was provided in the staff
memo with the removal oflangLlage shown as stricken and additional language in capital letters,
Ms. Chaput statcd, with regard to Section II (D), Definitions of Dwelling, Dwelling Unit,
Family, and Household, that the City continues to receive numerous complaints and concerns
about single family homes that havc been converted into homes for a number of Collcgc
students. The current code does not have any language in it to deter this type of activity,
essentially allowing for multi family dwellings in single-family zoning districts, To addrcss this
situation, changes to the CUlTent definitions wcre proposed.
Ms, Chaput stated, with regard to Section VI (F), Construction Standards and Driveways, that by
the current Zoning Ordinance, there are no requirements to pave driveway surfaces, setback
ARDEK HILLS PLANNING COMMISSION - NOVEMBER 1,2000
2
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requirements from a property line to a driveway, pemIitted parking locations on a property or a
limitation to the number of curb cuts per propcrty. Also, State and County regulations for streets ..
should be eonfilmed with these regulatory bodies at that timc and the code should not list their ,.
requirements in the City's Ordinance, in the case that they have changed or arc incorrcct. Staff
reecives numerous complaints regarding the number and location of vehicles on a property at one
time, which may be addrcsscd by limiting the number of vehiclcs pernIitted outside of a garage,
The proposed numbcr of a maximum of three cars on a driveway was a rcsult of the original
Plmming Commission discussion and the proposed number has not changed from further
rcsearch.
Ms. Chaput rcviewed amendments to Section VI (F) #3 C, Construction StmIdards; and
amendments and additions to Section VI (F) #3 C, Driveways.
Ms. Chaput stated that staff recommends approval of the proposed changes to the Zoning
Ordinance, as outlined in the "Proposed Amendments" section of the staff memorandum, dated
October 23, 2000.
Chair Erickson closed the public hearing at 7:40 p.m,
Commissioner Nelson asked for clarification with regard to the term "drives" in Section VI (F)
#1 C, Construction Standards. Ms. Chaput stated that the section refers to driveways,
Commissioner Nelson asked how the minimum driveway width for residential properties of 10
feet was dctermined. Ms, Chaput stated that the width of 10 feet was previously in the zoning
code and is not proposed to bc changed, Commissioner Nelson suggested a width of 9 feet might
be appropriate,
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Commissioner Nelson askcd whether U-sbaped driveways would bc permitted with the proposed
changes. Ms. Chaput stated that any existing u-shaped driveways are legally nonconforming
wItiltbe property acecss is changed and approval is sought. She add cd that in a case where a
physical hardship is evident, a variance could be granted. She noted the proposed limitation of
onc access per property is for safety reasons, and due to the fact that the City does not currently
limit thc number of accesses to a property.
Ms. Chaput stated that she had not reviewed the possibility of a 9- foot driveway width mId could
not make a rceommendation on that suggestion. rfthe Planning Commission wished, it would
need to be further researched and should not be acted on at this time,
Commissioner Sand stated that the driveway width of 10 feet has always been in the ordinance,
adding he is unsure why that should be changed. Hc notcd that the approximate width of two
cars is 10 feet and that width of 1 0 feet should not be decreased.
Commissioner Sand stated that circular driveways might be appropriate on some properties, and
a limit of one acccss might prevent a particular homeowner from placing his home on a circular
drive which might be an attractive layout for the lot. Commissioner Sand statcd he would
support a limit of no more thml two accesses per property.
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Commissioner Sand asked, with regard to Scction VI (F) #1 C, Construction Standards - Curbs,
whether that rcgulation applies only to single family homcs, He added that new subdivisions in
e
.
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ARDEN HILLS PLAKNING COMMISSION - NOVEMBER 1,2000
3
the City have surnlOuntable curbs which run continuously through the driveway. Hc noted that
some text appears to have been left out of the definition of Curbs,
Chair Erickson stated the ordinance refers to curb and gutter along side the driveway.
Commissioner Sand stat cd that the ordinance language is not clear on that point. Ms. Chaput
stated that language has not changed, She added the purpose of the amendment is to ensure that
industrial properties are using curbs and gutters around driveways and parking areas,
Commissioner Sand stated, with regard to Section VI (F) #3, Driveways, that the definition is
unclear and implies that residents arc prohibited from parking their vehicles anywhere but in
their own driveway, Ms. Chaput stated the intcntion of the amendment is to indicate that parking
on the lawn or anyv,rhcrc else on residential property is not pernlitted. Commissioner Sand statcd
that the dcfinition states "in any arca" which indicates thc street as well.
Planner Chaput stated that Ramsey County Sheriffresponds to complaints with regard to street
parking. She added the City does not allow ovcrnight parking on the street and there are
different regulations for daytime street parking.
Ms. Chaput stated thc Commission should feel free to propose changcs to the ordinance, and
added that it is difficult to enforce as written.
Commissioner Sand stated the section pertaining to driveway parking should be more specific
and should read "in all residential districts parking shall be prohibited on any area of the property
except on driveways",
Chair Erickson stated thc ordinance pertains to residential districts which include some schools
and churches. Commissioner Baker stated the section pcrtaining to driveway parking should
read "rcsidential driveways or parking lots", Commissioncr Sand agreed.
Chair Erickson stated there is no precedence to arbitrarily reduce the driveway width from 10
feet to 9 feet. He added it is not currently an issue and should not be changcd,
Commissioner Galatowitscb expressed conccrn that no more than three vehicles are allowed to
be parked in a driveway. She added it would be difficult to selectively enforce this ordinance.
Ms. Chaput stated that City staff responds to complaints and addresses such issues as necded.
She reiterated that the City Attomey did not belicve the ordinance was enforceable as writtcn and
should be more specific.
Commissioner Sand asked how three vehicles was decidcd upon. Ms, Chaput stated the
Plarllling Commission had reached this decision at a past meeting after determining the average
number of garagcs per household and then additional cars on a dri veway. Also, in the joint
session with the Planning Commisison, the CounciJ agrccd to this number,
Commissioner Duchenes stated, with regard to driveway access, that the section should read
"each property which abuts one or more public streets". Ms. Chaput agreed.
Chair Erickson stated that access would need to be established for landlocked properties which
do not abut a public street. Ms, Chaput stated that futurc parcels will be rcquired to have direct
access to public streets so landlocked propertics do not occur.
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ARDEN HILLS PLAN"lING COMMISSION - NOVEMBER 1,2000
4
Commissioncr Galatowitsch stated that a comer lot with two accesses can be attractive and might
be another instance where more than one access is allowed. Chair Erickson suggested that access
might be limited to one access pcr propcrty per public street.
Ms. Chaput stated that it would be inconsistent to allow two accesses on a property which abuts
two public streets, but not allow two accesses on an unusually wide lot. Commissioner Baker
stated that such instances should be left to the variance process. The Commission agreed.
.
Commissioner Sand moved, seconded by Conm1issioner Duchenes, to recommend approval of
Plmming Case #00-11 b, proposed changes to the Zoning Ordinance, as outlined in the "Proposcd
Amendments" section of the staff memorandum datcd October 23,2000, with the following
amendmcnts:
1. Section VI (F) # I C, Construction Standards - Surfacing, replace "drives" witb
"driveways".
2, Section VI (F) #3 C, Drivcways - Acccss to Streets, insert "which abuts one or more
public streets" after "each property".
3, Section VI (F) #3 C, Driveways - Prohibited Arcas, inselt "ofproperty" after "in any
arca"; and insert "or parking lots" after "designated driveways".
The motion carried unanimously (6-0).
This Planning Case will be reviewed at the Monday, November 27, 2000, City Council meeting.
PLANNING CASE # 00-38 - CITY OF ARDEN HILLS - AMENDING ZONING
ORDINANCE #291 - SECTION IV fA), ZONI~G :\-IAP (REZONING PROPERTIES TO
NEIGHBORHOOD BUSINESS) - PUBLIC HEARING
e
Chair Erickson opened the public hearing at 8:06 p.m.
Ms. Chaput stated that tbe City of Arden Hills requcsts that Section IV (A) of the Zoning
Ordinance #291, Zoning Map, be amended to include the Ncighborhood Business District.
Ms. Chaput stated that on September 27, 1999 (Plmming Case #99-04), the language for a new
zoning district, the Neighborhood Business Ct\1J3) District, was adopted by the City Council and
inserted into the City's Zoning Ordinance, Although the new district and language were adopted,
the properties undcr discussion for this district were not rezoned. Thercfore, at this time, there are
no properties in the City in the Neighhorhood Business District.
Ms. Chaput stated that the language for this district was adopted according to Comprehensivc
Plan and future planning discussions as well as the identification of properties that didn't
necessarily fit into the current zoning districts. In Planning Case #99-04, thc Planning
Commission identified and discussed seven sites within the community that should be considered
for inclusion into the Neighborhood Business District:
l.
2.
3.
4.
5.
6,
Lindy's Restaurant - County Road E and Old Highway 10
Vacant - Northeast corner of County Road D and Cleveland Avenue
Vacant - County Road D and New Brighton Road
Baptist Council and Library - County Road E2 and New Brighton Road
Vacant - County Road E2 and 1-35W
Old City Hall and Daycare- Highway 96 west ofHamlinc Avenue____
.
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ARDEN HILLS PLANNING COMMISSION - NOVEMBER 1, 2000
5
7,
Big Ten Supper Club - 4703 Highway 10
Ms, Chaput stated that Section Vlll, D of the City's Zoning Ordinance outlines the procedural
requirements for zoning ordinance amendments and rezonings. Public hearing notices have hccn
published in the legal paper and sent to all property owners within 350 feet of each property in
question. By ordinance, rczoning requires consistency with the Comprehensive Plan as well as
other more specific criteria for busincss and industrial district rezonings.
Ms. Chaput stated that rezoning propel1ies requirc that the proposed rezoning be consistent with
the Comprehensive Plan, The Comprehensive Plan statcs the following rcgarding Neighborhood
Business: "Neighborhood Business designates small, isolated areas for neighborhood commercial
land uses when they are compatible with surrounding residential uses. Commercial uses that are
high traffic generators, noise generators or otherwise not compatible with residential
ncighborhoods, are inappropriate. Typically Neighborhood Business areas will be located on
intcrscctions or nodes that arc on the edge of residcntial areas, are not desirable sjtes for housing
or have traditionally been occupicd with neighborhood services."
Ms. Chaput stated that the language for this district was created simultaneously with the
idcntification ofthe properties that would fit into this district. All of the properties in question are
individual or small clusters of properties within residcntial areas that are currently, have been
used or are better served as busincss sites. They meet the intent of the district and the
Comprehensive Plan.
Ms. Chaput stated that the Zoning Ordinance also states that all business and industrial district
rezonings must, ",.. be located adj acent to an arterial or collcctor road as shown on the
Comprehensive Development Plan, or the rezoning will be an extcnsion of an existing business
or industrial district.,." Although not one of the properties being proposed can be considered an
extension of an existing business or industrial district, each of them is situated along a major
roadway. Thcrefore, each property meets this requiremcnt.
Ms, Chaput stated that staff recommends approval of Planning Case #00-38, amending Section
IV (A) of the Zoning Ordinance #291, Zoning Map, to include the Neighborhood Business
District as shown in the proposed Zoning Map, dated November 1,2000, in Exhibit A of the staff
memo dated October 23, 2000.
Ms, Chaput noted that the proposed zoning map does not have a Civic Center District as it is not
completely up to date,
Grant Lindimer, a representative of Lindy's, Inc., stated he is a Managing Partner of Lindimer
Partnership which was established by his parents in 1958. He exprcssed his objection to the
zoning ordinance amendment which would change thc zoning of Lindy's from its CUlTent
B-2 General Business designation to the recently created Neighborhood Business District. He
noted that Lindy's has occupied its current place since 1961.
Mr. Lindimer stated the City's records show that the building was built in 1951. He added he
understands the building permit issued in 1951 was for a rebuild after a fire. He noted that the
site was owned and operated by another dining establislmlent, The Wagon Wheel, since 1930,
Mr. Lindimer addressed the purposcs of the Neighborhood Business District as outlincd in
Ordinance #315, He stated, with regard to-Item A, the business being located aUhe.edge of
ARDEN HILLS PLANNING COMMISSION - NOVEMBER 1,2000 6
residential neighborhoods, that the business predates the neighborhood, and therefore the
neighbors sUlTounding the business have chosen to live in close proximity, .
Mr. Lindimer stated, with regard to Item B, provision of service uses to adjacent residents, that
their liquor opcrations are licensed by the Statc of Mirmesota, and they do not want their rights
incrementally eroded by the restricted hours of operation specified under the NB district.
Mr. Lindimer stated, with regard to Item C, limitations of uscs due to proximity to residential
uses, that ifhistorical and current uses were the same, no adjacent arc as would exist. Hc addcd,
with regard to Item D, emphasis on convenience, many neighborhood customers walk and ride
their bikes to dine at Lindy's.
Mr. Lindimcr stated, with regard to Item E, accommodation of a public commons, residents are
welcome to enjoy a free cup of coffee at Lindy's any time, He added, with regard to Item F,
adequate buffering, that adjacent residents indicate their approval of Lindy's huffering by
choosing to live where they do.
Mr. Lindimer stated, in his opinion, it is not sensible to rezone propcrtics when thc current use
complies with limitations imposed by the Neighborhood Business District. He added that
Lindy's should not be rezoned duc to its proximity to residential areas simply to accommodate
the Comprehensive Plan,
Mr. Lindimer stated the Neighborhood Business District has specific parameters into which
certain types of businesses will fit and others can be invited to fit. He noted that it should not be
forced on existing business types which do not wish to meet its critcria, e
Mr. Lindimer requested that the Commission recommend to the Council that Lindy's retain its
currcnt zoning designation of B-2 - General Business District.
Chair Erickson closed thc public hearing at 8:20 p,m,
Chair Erickson statcd that in reviewing the differences between the B-2 and NB districts, all
requirements other than floor area ratio, lot covcrage and minimum landscaping are identical or
less restrictive for the :N'B district. He added that restaurants are allowed in the NB district under
a Special Use Permit, whilc they are pernlitted in the B-2 district He noted that there would be no
issue in the NB district if a business continues to operate in CUlTent capacity. Ms, Chaput agreed.
Chair Erickson stat cd that if a business in the NB district was sold or altered through remodeling
or additions or there was a change of use, thcn the requiremcnts of the NB district would come
into play. Ms. Chaput agreed, adding that since the business would already be in operation, the
owner would not be required to obtain a Special Use Pennit but they would be required to meet
all district requirements for construction,
Chair Erickson reiterated that the requircments are less restrictive undcr the new classification
than under the old one. He added that the business would not be required to establish a Special
Use Permit as long as the business continues to exist in the same. He noted the zoning change
does not affect parking requirements, which are regulated by building use. .
Mr. Lindimer asked whether the business would be allowed to continue as before if the business
use were to be interrupted by fire or flood or other incident. Hc cxpressed concern that a Special
Use Permit could be denied at that timc, or the business could be othcrwise restricted.
.
.
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ARDEN HILLS PLANNING COMMISSION - NOVEMBER 1,2000
7
Ms. Chaput stated that if the building or structure is damaged, it can be restored if such
restoration is less than 50% of the fair market valuc of the structurc. She also noted that the
business must come back into conformance with regulations of the district if the use is
discontinued for over a year.
Chair Erickson requested clarification with regard to the hours of operation, over which Mr.
Lindimer had expressed concem. Ms, Chaput stated the 1'-<13 District hours of opcration could not
be imposed on a business currently operating under different district regulations but that she
would need to confirm that with the City Attorney. lf a complaint was made on the business
operating outside these hours, it is possible that they would have to conform to the new
requlations.
Ms. Chaput stated she was not employed by the City when the proposed NB District language
was added to the Zoning Ordinance, Commissioner Galatowitsch stated that the language was
adopted due to business districts close to rcsidential areas which might have late night operations
resulting in noise and traffic.
Chair Erickson asked whethcr the NB District's purposes would havc any impact on evaluation
of proposals or property. Ms, Chaput confirmed that the purposes would be considered when
reviewing proposals to assist in determining what types of properties would be appropriate for
the district.
Chair Erickson stated that the cunent hours of operation would fall under requirements imposed
when the property is rezoned, Ms. Chaput statcd that the existing hours of operation of the
business would continuc to cxist until a major change to the property triggers the zoning
amendment.
Commissioner Sand requested clarification with regard to the square footage of Lindy's. Mr.
Lindimcr stated the restaurant is approximately 3,650 square feet. Ms. Chaput stated a variancc
would be required if an expansion were planned.
Chair Erickson stated that special regulations exist for special uses in the NB District, and an
increase in the size of the restaurant would be a zoning cvaluation based on district requiremcnts,
Ms. Chaput stated the size requiremcnts could not be exceeded without a variance.
Chair Erickson stated that if the Lindy's property were excluded from the list of properties to be
included in the NB District, a variety of development options for the property could arise which
would be unacceptable to the City. He added that the NB District protects the neighborhood
arcas around it from inappropriate businesses while allowing the continuation of existing
businesses which are appropriate within the neighborhood zone,
Chair Erickson stat cd that if Lindy's continues to operate in its CUlTent mmmer, thc requirements
of the NB District will not change or affect it in any way. He added it is not the intent of the
Commission to restrict Lindy's ability to maintain its business in any way.
Commissioner Bakcr moved, seconded by Commissioner Galatowitsch, to recommend approval
of Planning Case #00-38, amcnding Section IV (A) of the Zoning Ordinance #291, Zoning Map,
to include thc Neighborhood Business District as shown in the proposed zoning map, dated
November 1, 2000, in exhibit A ofthc staff memo dated October 23,2000. The motion carried
unanimously (6-0).
ARDEN HlLLS PLAl\'NT'lG COMMISSION - NOVEMBER 1,2000
8
This Plarnling Case will be reviewed at the Monday, November 27,2000, City Council meeting,
.
PLANNING CASE # 00-39 - CITY OF ARDEN HILLS - RIGHT OF WAY ORDINANCE
(REVIEW)
Ms. Chaput stated that the City of Arden Hills rcquests review of a model right-of-way ordinance
for future adoption.
Ms. Chaput statcd that at a previous Council worksession, she was made aware of the fact that
the City does not have a right-of-way ordinancc and that the Planning Commission should make
it a priority in their workplan. Since that time, the Planning Commission determined the
immediate need for a right-of-way ordinance, as shown on thc Planning Commission's work
plan.
Ms. Chaput stated that the attached model right-of-way ordinance was provided by thc North
Suburban Communications Commission, This ordinance has been distributed to all communities
within the cable commission arca and is largely based on the League of Mirmesota Cities' model
ordinance. This ordinance is the result of a cooperative effort between the City Engineer
Association of Minnesota and the League of Minnesota Cities, thoroughly reviewed by an
attorncy for the North Suburban Communications Commission,
Ms. Chaput stated that the purposc of the modcl ordinance is to give cities a uniform sct of
regulations to hclp them govcrn the use of their rights-of-way. It is intended to provide a single
set of regulations that citics can apply to all right-of-way users, including telecommunications
companies. The ordinance confornlS to the provisions of thc new telecommunications right-of-
way legislation adoptcd into law as Minn. Session Laws 1997, chapter 123. In particular, the
ordinance implements a city's authority to manage its right-of-way and to recover its actual costs
incurred in managing excavations and/or obstructions within the right of way,
.
Ms. Chaput stated that Staff recommends that thc Planning Connnission review this document
before and during thc mecting and direct staff to makc changes as appropriate. If acceptable, the
document will come before the Planning Commission at thc December 5 meeting for a public
hcaring.
Chair Erickson asked whether any other communities have adoptcd the ordinance as written.
Ms. Chaput stated that City Attorneys will often adopt some of the language, adding that the
main documents are often similar, She added that she had provided a copy of thc model
ordinance to Mr, Filla, who indicated it did not vary enough to require any major changes. She
not cd that Mr. Filla suggested the City Engineer might review thc document.
Chair Erickson asked whether any other City staff had reviewed the document. Ms. Chaput
stated that she received the model ordinance too late for anyone to review it thoroughly.
Commissioncr Baker stated that the City of Mirnleapolis had recently had issucs with the
inability to control multiple worksites simultaneously, He added that he had not seen anything in .
the model ordinance to prevcnt this and requirc utilities companies to coordinate efforts. Ms.
Chaput agreed there was no scetion in thc model ordinance regarding this issue.
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ARDEN HILLS PLANNING COMMISSION - NOVEMBER 1, 2000
9
Chair Erickson stated a section on Page 21, Limitation of Spacc, refers to the ability to regulate
utilities companies based on how many items of equipment are in onc location. Commissioner
Bakcr suggcsted that staff might delemline whethcr such a elause exists in anothcr City's
ordinance, and incorporate that.
Chair Erickson stated it would bc beneficial and appropriate for someone working in a related
field to provide direction with regard to reviewing pemlits as well as installation and logistics
issues, and incorporate their suggestions into the ordinance.
Ms. Chaput stated that the Public Works Director did not have any commcnts, She added the
City Engineer could review the document. She reiterated that she received the docllment from
the Cable Commission too latc for stafIto rcview it.
Commissioner Nelson stated the City of St. Paul recently adopted an llpdated ordinance in which
utilities companies are required to resurface an entire street for consistency. Hc rcquested that
staff obtain a copy of St. Paul's ordinance.
Ms. Chaput statcd thc Cable Commission's ordinance was presented to the Planning
Commission for review as the Cable Commission is hoping to be consistent so the pelmitting
process will be the same throughollt the district.
Commissioncr Sand stated that eight of the ten cities within the cable area have adopted thc
ordinancc with the exception of Arden Hills and Lauderdale. Chair Erickson requested that staff
determine whether the other cities who have adopted thc ordinance made any changes or
improvements to the model ordinance, Ms. Chaput agreed, adding she would obtain comments
from the City Engineer and Public Works Director.
Commissioner Sand presented a copy of the ordinance adopted by the City of St. Paul which he
obtained on thc Internet. He noted the City of St. Paul organized a Utility Coordination
Committee.
Commissioner Sand stated that applications arc being received from cablc franchises that wish to
compete with the CU1Tent cable provider, adding thcre is little reason to legally deny their right to
compete, He expressed the sense of urgency attached to this ordinance as thc amount of
additional trenching and wiring within the City will increase dramatically.
OLD BUSINESS
A. Pfa1ll1ing Commission 2001 Workplan (Rcview Draft)
Ms. Chaput reviewed the completed Workplan with updates as discussed at the Commission's
last meeting. Chair Erickson stated the workplan is ambitious but represents the Commission's
direction and can be amended along the way, He noted the City's antenna ordinance is slated for
discussion at the Commission's next meeting.
Ms. Chaput stated, on another matter, that she was contacted by Rick Cox, Cox Insurance, with a
potential concept plan and developmcnt proposal for the vacant property at New Brighton Road,
Lake Johanna Boulevard and County Road D, She addcd that Mr. Cox was present at the
meeting and wished to address the Commission with regard to his plans and obtain the
Commission's comments and suggestions before submitting aformal application.
ARVEl\' HILLS PLAT\lNING COMMISSION - NOVEMBER 1,2000
10
Mr. Cox addressed the Commission and presented Chuck Fulmer,Presbyterian Homes, and e
Kevin Busch of Busch Caulfield Architects. He stated that he purchased and developed a
property across from the one in question a year ago, at 3116 Fairview A venuc in Roseville. He
added that he and his wife live in Roseville and wanted to own and develop a property in a
residential/commercial area which would be complimentary to the neighborhood and
acsthetically similar to the homes surrounding it.
Mr. Cox stated he bccamc intcrested in the property across the street as a means of ensuring it is
satisfactOlily developed. He added it is a triangular site which is difficult to develop. He
prcsented a concept plan which is a combination oflight retail or office space and residential
spacc, He noted that North Suburban Young Life is interested in leasing the space as their
northwestern administration officc, adding they would bc an excellent addition to the community
through their work with high school and junior high students,
Mr. Cox expressed his excitement over the plan and asked Kevin Busch to present the site plan
and related drawings. He added the project would be pursued jointly by himself and Presbyterian
Homes as thc primary financier. He notcd that Presbytcrian Homes is interested in developing
the property into an amcnity which would serve the neighborhood's best interests.
Kevin Busch, Busch Caulfield Architects, presented the proposed site plan. Hc stated the
property has many interesting features and various ways to use the site have becn reviewed. He
noted the properties position as a gateway to the City, adding a green space is proposcd for the
southernmost tip of the triangular property below a turnaround drive. e
Mr. Busch stated a retail or officc space with interior parking for residents would be 7,600 square
feet on a main levcl with two residentiaIliving units, while an upper level situated over the
parking area would have five more living units. He added that Mr. Fulmer has indicated
Presbyterian Homes would appreciate living units such as these for their staffto Iivc in.
Mr. Busch stated that some liberties had been taken in the drawings with regard to proposcd
sctbacks which help create a good use for a difficult property. He added the setbacks are five
feet to the east, six feet to the north, and bctwcen fivc and fifteen feet to the west. He noted the
project would clean up the property's boundaries which are currcntly vague.
Mr. Busch stated the retail space would be approximately l, 1 00 squarc fcet, and the parking area
would have seven parking spaces.
Commissioner Galatowitsch askcd whether the living units would be efficiency apartments. Mr.
Busch stated the living units would be one or two bedroom apartments and could be affordable
housing,
Commissioner Galatowitsch asked whether the entire southern triangular portion ofthe property
could be turned into green space. Mr. Busch stated he has not dctermined whether the
turnaround drive is required there.
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Commissioner Sand stated the property in question was included in the Neighborhood Business
district designation discuss cd earlicr. He asked for clarification with regard to the height of the
proposed structure, as the Neighborhood Business district has a 35-foot height limitation. Mr.
ARDEN HILLS PLANNING COMMISSION - NOVEMBER I, 2000
11
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Busch stated that would not be a problem with the proposed building, which could be 18-20 feet
high where the roof springs.
Commissioner Sand recommended that the applicants might wish to be familiar with other
requirements of the Neighborhood Business district.
Commissioner Sand asked whether any consideration had been given as to the type of
landscaping or green space to be included in the plan. Mr. Busch stated the landscaping at Mr.
Cox's property across the street includes attractive, hardy plants, and the same theme could be
carried through at this site.
Commissioner Sand asked whether the applicants have had any discussions with surrounding
residents. He added Presbyterian Homes has indicated their support as primary financiers of the
project. Mr. Busch stated that no discussions have been scheduled yet.
Commissioner Nelson stated the proposed on-street parking on New Brighton Boulevard would
provide parking along the right-of-way and would increase the overall neighborhood feel of the
development. Commissioner Sand stated approval would need to be obtained from the County.
Mr. Busch stated that Presbyterian Homes has indicated a willingness to allow remote parking at
their facility if necessary. He added there are 13 proposed parking spaces on site,
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Commissioner Galatowitseh asked whether parking had been considered along the property's
northern parameters. Mr. Busch stated the building narrows significantly to the south which
would lessen the amount of possible building space. He added that a triangular building was
originally considered, but was not financially feasible.
Mr. Busch asked whether the Commission would consider supporting such a development.
Chair Erickson stated the development would be welcome in the area. He added the setback
variances would have to be reviewed, He noted that on-street parking permission from the
County might be an obstacle.
Chair Erickson stated he would wish the north side of the proposed structure to be less a solid
mass as it sits very close to adjacent property. He added this is an aesthetic concern. He noted it
would be advisable to meet with neighbors to review the overall design.
Mr. Busch stated that it was necessary for Mr. Cox to obtain variances from the City of Roseville
and the County for his property across the street. He added that the overall design and additional
green space made it desirable.
Mr. Cox stated that ifthe City's specified setbacks are required on the proposed project they will
not provide enough buildable space. He added that the neighbors will hopefully view the
development as an improvement to the area with the necessary setbacks.
Chair Erickson stated that remote parking at Presbyterian Homes would be a benefit and would
reduce parking on-site. Mr. Busch stated the on-site parking should be reserved for residents.
e He added there are currently 7 proposed parking spaces,
Commissioner Baker stated the plans appear to exceed lot coverage and floor area ratio
requirements. He added those issues would need to be addressed, and background information
ARDEN HILLS PLANNING COMMISSION - NOVEMBER 1,2000
12
would necd to be provided if an exception is to be granted, He noted that a residential use
component was not envisioned in the Neighborhood Business District. ..
Ms. Chaput stated she briefly looked into that factor, adding that under a multiple use operation, .
it could be defined as a minimum oftwo different businesses. She added this would incorporate
the residential component because it represents the live/work scenario which the Commission
wanted to include in the Neighborhood Business District.
Commissioner Sand stated he is excited about the project as he has lived in the neighborhood for
20 years and such a project would increase property values while providing the owner of the
property with useful income. He added the corner is a gateway to the community and an
important entrance to the City.
Commissioner Baker reqnested clarification with regard to the total gross buildable area. Mr.
Busch stated the building area would be approximately 13,200 square feet with a 3,500 square
foot parking area.
Commissioner Sand stated the ideal use for the property would be for the City to purchase it as a
municipal park area or green space. He added this proposal is the best alternative.
Chair Erickson stated he had hoped to see more retail in that area, adding he understands it is a
difficult corner.
Commissioner Baker asked for the total value of the property. Mr. Busch stated the total value is
estimated at $1.5 million. Mr. Cox expressed his pleasure at the financial involvement of ..
Presbyterian Homes, adding they would be the primary user ofthe residential space for their ,.
employees.
Chair Erickson stated the Commission had provided generally favorable comments. He added
there are some ordinance issues to be addressed by the applicants. He requested that the
applicants look at ways to Jessen the massive two-story wall at the north parameter of the
proposed building. He also requested that the applicants provide illustrations of the building on
all four sides.
Commissioner Sand asked whether the applicants are working under a timetable. Mr, Cox stated
they are not, adding that they may be close to reaching a purchase agreement with the seller. He
added that they hope to schedule a neighborhood informational meeting soon. Chair Erickson
stated that is advisable as a public hearing will be scheduled in conjunction with the application.
Commissioner Galatowitsch stated she supports the projcct and hopes the neighborhood will lend
its support as well.
REPORTS
A. Council Liaison
Councilmember Larson reviewed the Council's recent meeting at which a lot consolidation on
Katie Court and PUD Amendment for two gazebos at North Heights Church were both approved.
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Councilmember Larson stated the Council had voted to abandon the Ingerson Neighborhood
project earlier in the month due to substantial neighborhood opposition. He added it was decided
that the neighbQrhoodapPJQach would not be used given tlw acJiQ!1 that wlls.Jak.eu___u.
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ARDEN HILLS PLANNING COMMISSION - NOVEMBER 1,2000
13
Councilmember Larson stated a groundbreaking ceremony at the site of the new City Hall
facility was held October 16. He added the title has not been transferred but an agreement with
the Department of Anny allowed the City to work on the property more than was originally
agreed upon. He noted the transfer ofthe title is still pending.
Councilmember Larson stated, with regard to the proposal for the property at New Brighton
Road and County Road D, that he hoped the project would be approached in a creative manner.
He added that the applicants have done a good job in developing another property at that
intersection.
Councilmember Larson stated he is unsure whether the Neighborhood Business District zone
will work there if no provision for residences is made. He added it may be an opportunity to
reconsider the zoning as underlying uses do not fit within the Neighborhood Business District.
He noted that only the General Business classification allows both residences and businesses.
Chair Erickson stated there is no reason that the Neighborhood Business District should not have
a provision for residences. He added the Commission might wish to review that issue.
Councilmember Larson stated it might be best to leave the definition as it is, and if it comes
forward as a project, the applicants could apply for a PUD and rezoning at that time.
Commissioner Galatowitsch stressed the importance of working with business owners and doing
whatever is necessary to redevelop this property. She added she would not wish the City's
zoning requirements to discourage the applicant in any way.
Commissioner Galatowitsch stated the PUD process would be cumbersome and lengthy. Chair
Erickson agreed. Commissioner Baker stated it would open the City to more PUD applications.
Councilmember Larson stated it would still be necessary to rezone the property.
Commissioner Sand suggested the property could be split-zoned, or to redefine the requirements
ofthe Neighborhood Business District. The Commission agreed. Ms. Chaput stated she would
include a discussion of the Neighborhood Business District requirements on the Commission's
next meeting agenda.
B. Planning Commissioners
Chair Erickson expressed regrets at having missed the groundbreaking ceremony on October 16.
He asked for a projected completion date. Counci1member Larson stated the facility will be
completed in 2001.
C. Staff
1. Upcoming I-35W Coalition Planning Commission Meeting - Topics
Ms. Chaput stated a joint Planning Commission meeting is being planned, and asked whether the
Commissioner's had any topics they might wish to discuss.
Commissioner Galatowitsch stated she attended a joint Planning Commission meeting which
was interesting and promoted a sense of community among the neighboring cities.
Commissioner Baker stated a presentation had been given with regard to using GIS to coordinate
data from multiple sources.
ARDEN HILLS PLANNING COMMISSION - NOVEMBER 1,2000
14
Chair Erickson stated he would like to review light rail in the northern suburban area.
Commissioner Galatowitsch stated the 35-W corridor was to be one of the main corridors.
Commissioner Sand stated the unified design of County Road D would be an interesting topic as
it involves New Brighton and Roseville as well.
Commissioner Baker asked whether a date had been set for the meeting, Ms. Chaput stated she
was not informed of a meeting date.
2. Minnesota Mayor's Association Annual Conference Information
Ms. Chaput stated the Mayor had obtained information from a recent Minnesota Mayor's
Association conference with regard to planning and land use issues, as well as strategies for
handling proposals. She added it is interesting rcading and invited the Commission to review it.
ADJOURNMENT
Commissioner Nelson moved, seconded by Commissioner Sand to adjourn the meeting at 10: 10
p.m. The motion carried unanimously (6-0).
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
November 2, 2000
TO:
Mayor and City Conncil
Jennifer Chaput, City Planner Cf/
#00-]] b Zoning Ordinance Amendments
FROM:
SUBJECT:
Purpose
At a joint worksession between the Planning Commission and the City Council on
Monday, September 18, 2000, the proposed zoning amendments that failed from
Planning Case #00-11 were discussed at length. Since action has already been taken on
these items at a previous City Council meeting, another public hearing was held at the
Planning Commission and has come before the City Council to readdress these
amendments.
Backl!round
A number of proposed amendments to the Zoning Ordinance were recommended by the
Planning Commission to the City Council in August of this year. Of the recommended
changes, the following sections were successfully amended: definitions; accessory
structures; driveway regulations; fencing types; agricultural uses and amortization. The
two areas of the proposal that did not pass at the City Council level were discussed at a
joint worksession between the Planning Commission and the City Council in September.
The results of this discussion were brought back to the Planning Commission for a formal
public hearing on November 1, 2000.
Proposed Amendments
The CUlTent language from the Zoning Ordinance is provided for you with the removal of
language shown as striekeR and additional language in CAPITAL LETTERS.
1) Section II (D), Definitions: Family; Dwelling Unit; Family; Household
The City continues to receive numerous complaints and concerns about single family
homes that have been converted into homes for a number of unrelated individuals. The
CUlTent code does not have any language in it to deter this type of activity, essentially
allowing for multifamily dwellings in single-family zoning districts. To address this
situation, changes to the current definitions were proposed.
Amend Section II (D) Definitions, numbers 43, 47, 53 and 66 as follows:
43, Dwelling. A building, or portion thereof, designed or used exclusively for
Imll'ulR habitatioR, aRd eORsistiRg sf ORe Of FRsre lYNelliRg _its
RESIDENTIAL OCCUPANCY, INCLUDING SINGLE-FAMILY, TWO-
.
FAMILY AND MULTIPLE FAMILY USES, BUT NOT INCLUDING
HOTELS, MOTELS, NURSING HOMES, BOARDING OR ROOMING
HOUSES, TENTS, SEASONAL CABINS, OR MOTOR HOMES OR
TRAVEL TRAILERS.
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47. Dwelling nnit. ORe er more roems ',vhieh are afffillgea and desigllea as
livillg qRaFters fur a siRgle hORseheld equipped '::ith eeffijllete eeeleillg,
bathillg, teilet, sleepillg and heatiRg faeilities, IJUt Eme!Rs.iRg meBi1e homes,
lIRd ill whiefi the oeeupants li':s Ilfld eat sepllfatcly from etfief persolls
li':iRg ill tfie BHih4illg lIRd whish hw:e dirset aeeess frem the oll!side ef the
lmildiRg er threugh a eemmeR hall. A RESIDENTIAL BUILDING OR
PORTION THEREOF INTENDED FOR OCCUPANCY BY ONE (1)
F AMIL Y WITH FACILITIES FOR LIVING, SLEEPING, COOKING
AND EATING BUT NOT INCLUDING HOTELS, MOTELS, NURSING
HOMES, TENTS, SEASONAL CABINS, BOARDING OR ROOMING
HOUSES, MOTOR HOMES OR TRAVEL TRAILERS.
53. Family. An individual or two (2) or more persons, living tegether as a
sillgle IlOIl profit hotl5ekeepiRg lillit, Hsillg aile leitehell as s.istillgaished
from a greHj3 eeeupyillg a hotel, elM, fraternity or serority house. EACH
RELATED TO THE OTHER BY BLOOD, MARRIAGE, ADOPTION,
OR FOSTER CARE, OR A GROUP OF NOT MORE THAN FOUR (4)
PERSONS, SOME OR ALL OF WHOM ARE NOT RELATED BY ..
BLOOD, MARRIAGE OR ADOPTION, LIVING TOGETHER AND ..
MAINTAINING A COMMON HOUSEHOLD. (THESE
REGULATIONS SHALL NOT BE APPLIED SO AS TO PREVENT THE
CITY FROM MAKING REASONABLE ACCOMMODATION AS
REQUIRED BY THE FEDERAL FAIR HOUSING AMENDMENTS
ACT OF 1988).
66. Household. The person or persons occupying a single dwelling unit. A
heHsshold mfrY sellsist ef a sillgle family, elle persell IiviRg alolle, F::e or
mere families livillg together or llfl)' greHp of liH relateS. persolls whe share
livillg arrangeffi0llts.
2) Section VI (F), Construction Standards and Driveways
By the eUlTent Zoning Ordinance, there are no requirements to pave driveway surfaces,
setback requirements from a property line to a driveway, permitted parking locations on a
property or a limitation to the number of curb cuts per property. Also, State and County
regulations for streets should be confirmed with these regulatory bodies at that time and
the code should not list their requirements in the City's Ordinance, in the case that they
have changed or are incolTect. Staff receives numerous complaints regarding the number
and location ofvehieles on a property at one time which may be addressed by limiting the
number of vehicles permitted outside of a garage. The proposed number of a maximum ..
of three cars on a driveway was a result of the original Planning Commission discussion ,.
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and the joint worksession discussion. Therefore, the proposed number has not changed
from further research.
Amend Section VI (F) #1 C , Construction Standards, as follows:
C. Construction Standards. These standards apply to all development exeejlt
siHgle frnRily 1HI1I t'l/S fElffiily residefiees.
(1) Surfacing. Off-street parking areas and driveways shall be improved
with Bitumiflolls, eSHerete or aSjlllaltie eon6i"ele A PAVED surface.
Such areas shall be so graded and drained so as to dispose of all
surface water accumulation within the area as required by the Rice
Creek Watershed district.
(2) Curbs. A concrete curb and gutter shall be constructed FOR ALL
DEVELOPMENTS according to the requirements of the City
EXCEPT DRIVEWAYS FOR SINGLE AND TWO-FAMILY
RESIDENCES.
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Amend Section VI (F) #3 C, Driveways, as follows:
(1) Driveway widths.
THE PERMITTED WIDTH OF ACCESSES TO COUNTY OR STATE
STREETS OR ROADS ARE SUBJECT TO COUNTY OR STATE
REGULATIONS. The following are the required driveway widths for
driveways accessing the following types of streets or roads, the
measurements being between the edges of the driveway at right angles
thereto:
RESIDENTIAL COMMERCIAL'
(inJeet) (infeet)
TYPES Min.-Max. Min. - Max.
(a) Minor Streets 10 22 22 32
(b) City collector streets
IHlH eel:lnt) RigA tl.Js~ 12 22 26 32'
(e) $tate higl." a)a~ H <4 :li! :li!'
1 Radilis adeqtiale for traffie eSRElitisHs
2 }.s reesRllflcndea BY me eOHRt)' Sf slale
3 }.eeess f1ermit reEjHired frsm Ramsey CSlffily sr the
MiflRessla Dejlartmefit sf TrllRSjlsFlalisH.
(4) Proximity to lot lines. Access drives may be placed adjacent to property
lines, but in no case shall a driveway be placed nearer than five (5) feet to
an 0xistiHg drive 8H IHI abutting~. PROPERTY LINE.
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Add to Section VI (F) #3 C, Driveways, and renumber accordingly:
(6) ACCESS TO STREETS.
EACH PROPERTY WHICH ABUTS ONE OR MORE PUBLIC
STREETS SHALL BE ENTITLED TO AT LEAST ONE ACCESS TO A
PUBLIC STREET. SINGLE FAMILY USES SHALL BE LIMITED TO
ONE (1) ACCESS PER PROPERTY.
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.
(7) PROHIBITED AREAS.
IN ALL RESIDENTIAL DISTRICTS, PARKING SHALL BE
PROHIBITED ON ANY AREA OF THE PROPERTY, EXCEPT ON
DESIGNATED DRIVEWAYS OR PARKING LOTS. THERE MAY BE
NO MORE THAN THREE VEHICLES PARKED ON THE
DRIVEWAY.
,
.
Recommendation
The Planning Commission recommends approval of the proposed changes to the Zoning
Ordinance, as outlined in the "Proposed Amendments" section of the staff memorandum,
dated November 2, 2000.
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CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
ORDINANCE NO. 322
AN ORDINANCE
AMENDING ORDINANCE NUMBER 291,
THE CITY OF ARDEN HILLS' ZONING ORDINANCE
The Arden Hills City Council hereby ordains that the City of Arden Hills' Ordinance 291,
Zoning Ordinance, is amended to read as follows:
Section 2 (0) Definitions
#43. DweJlinl!. A building or portion thereof, designed or used exclusively for residential
occupancy, including single-family, two-family and multiple family uses, but not including
hotels, motels, nursing homes, boarding or rooming houses, tents, seasonal cabins, or motor
homes or travel trailers.
#47. DweJlinl! unit. A residential building or portion thereof intended for occupancy by one (1)
family with facilities for living, sleeping, cooking and eating but not including hotels, motels,
nursing homes, tents, seasonal cabins, boarding or rooming houses, motor homes or travel
trailers.
#53. Familv. An individual or two (2) or more pcrsons, each related to the other by blood,
marriage, adoption or foster care, or a group of not more than four (4) persons, some or all of
whom are not related by blood, marriage or adoption, living together and maintaining a common
household. (These regulations shall not be applied so as to prevent the City from making
reasonable accommodation as required by the Federal Fair Housing Amendments Act of 1988).
#66. Household. The person or persons occupying a single dwelling unit.
Section 6 (F)
#1, C. Construction Standards. These standards apply to all development.
(1) Surfacing. Off-street parking areas and driveways shall be improved with a paved
surface. Such areas shall be so graded and drained so as to dispose of all surface
water accumulations within the area as required by Rice Creek Watershed District.
(2) Curbs. A concrete curb and gutter shall be constructed for all developments
according to the requirements of the City except driveways for single and two-family
residences.
#3. Co Drivewavs.
(1) Driveway Widths. The permitted width of accesses to County or State streets or
roads are subject to County or State regulations. The following are the required
driveway widths for driveways accessing the following types of streets or roads, the
measurements being between the edges of the driveway at right angles thereto:
RESIDENTIAL
(in feet)
COMMERCIAL
(in feet)
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TYPES
Min. - Max,
Min. - Max.
( a) Minor Streets
(b) City collector streets
to 22
22 32
t2
22
26
32
(4) Proximity to lot lines. Access drives may be placed adjacent to property lines, but in
no case shall a driveway be placed nearer than five (5) feet to an existing drive on an
abutting property line.
(6) Access to streets. Each property which abuts one or more public streets shall be
entitled to at least one access to a public street. Single family uses shall be limited to
one (1) access per property.
(7) Prohibited areas. In all residential districts, parking shall be prohibited on any area
of the property except on designated driveways or parking lots, There may be no
more than three vehicles parked on the driveway.
Effective Date.
This ordinance shall become effective the _ day of
,2000.
Adootion Date.
Passed by the City Council ofthe City of Arden Hills the _day of
,2000.
DENNIS PROBST, MAYOR
ATTEST:
JOSEPH P. LYNCH, CITY ADMINISTRATOR
Pnblication Date. Published on the
of
,2000.
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CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
ORDINANCE NO. 322
A SUMMARY
AN ORDINANCE AMENDING ORDINANCE NUMBER 291,
THE CITY OF ARDEN HILLS' ZONING ORDINANCE
On the 27'h day of November, 2000, the Arden Hills City Council adopted an
amendment to Ordinance 291, Zoning Ordinance, and by _ affirmative votes pursuant to
Minn.. Stat. 9412.191, Subd. 4, directed that a summary of the Ordinance be published.
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The amendments to Arden Hills Ordinance No. 291 will become effective the day
following publication of the Ordinance Summary, These amendments include changes
Section 2 (D), Definitions, and Section 6 (F), Construction Standards.
A copy of the Ordinance Amendment is available for inspection by any person during
regular business hours at the office ofthe City Administrator, 4364 West Round Lake Road,
Arden Hills, Minnesota 55112.
DENNIS PROBST, MAYOR
ATTEST:
JOSEPH P. LYNCH, CITY ADMINISTRATOR
Publication Date: Published on the
day of
,2000.
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
November 2, 2000
TO:
Mayor and City Council
Jennifer Chaput, City PlannerCf-
FROM:
SUBJECT:
Planning Case #00-38, City of Arden Hills
Amending Section IV (A) of Ordinance #291, Zoning Map
(Rezoning Properties to Neighborhood Business)
Reauest
The City of Arden Hills requests that Section IV (A) of the Zoning Ordinance #291, Zoning Map,
be amended to include the Neighborhood Business District (Exhibit A, Proposed Zoning Map dated
November 27,2000).
Backl!round
On September 27, 1999 (Planning Case #99-04), the language for a new zoning district (Exhibit
B), the Neighborhood Business District, was adopted by the City Council and inserted into the
City's Zoning Ordinance. Although the new district and language were adopted, the properties
under discussion for this district were nol rezoned. Therefore, at this time, there are no properties
in the City in the Neighborhood Business District.
The language for this district was adopted according to Comprehensive Plan and future planning
discussions as well as the identification of properties that didn't necessarily fit into the current
zoning districts. In Planning Case #99-04 (Exhibit C), the Planning Commission identified and
discussed seven sites within the community that should be considered for inclusion into the
Neighborhood Business district, as identified on the chart in Exhibit D. Photographs and location
maps are also attached to this Exhibit in Exhibits E through I.
Review
Section VIII, D of the City's Zoning Ordinance outlines the procedural requirements for zoning
ordinance amendments and rezonings.
Rezoning properties require that the proposed rezoning be consistent with the Comprehensive
Plan. The Comprehensive Plan states the following regarding Neighborhood Business:
"Neighborhood Business designates small, isolated areas for neighborhood commercial land uses
when they are compatible with surrounding residential uses. Commercial uses that are high traffic
generators, noise generators or otherwise not compatible with residential neighborhoods, are
inappropriate. Typically Neighborhood Business areas will be located on intersections or nodes
that are on the edge of residential areas, are not desirable sites for housing or have traditionally
been occupied with neighborhood services."
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The Zoning Ordinance also states that all business and industrial district rezonings must,
".. .be located adjacent to an arterial or collector road as shown on the Comprehensive
Development Plan, or the rezoning will be an extension of an existing business or industrial
district.. .".
All of the properties in question are individual or small clusters of properties within residential
areas that are currently, have been used or are better served as business sites. They meet the
intent of the district and the Comprehensive Plan. Although not one of the properties being
proposed could be considered an extension of an existing business or industrial district, each of
them is situated along a major roadway. The properties proposed to be rezoned from their
CUlTent zoning to neighborhood business meet all of the minimum requirements as set out by the
City Zoning Ordinance to rezone property.
Options
1, Recommend approval as submitted.
2, Recommend approval with conditions.
3, Recommend denial with reasons for denial.
4, Table for additional information.
Recommendation e
The Planning Commission recommends approval ofPlarming Case #00-38, amending Section IV
(Al of the Zoning Ordinance, Zoning Map, to include the Neighborhood Business District as stated
in Ordinance # 315.
Notes
1. Pursuantto Section VIII, D, 1, b of the Zoning Ordinance a ".. . four-fifths (4/5's) majority of the
full council is required for action to amend the zoning ordinance. In the event an application for
amendment is approved, an appropriate amending ordinance shall be executed and published."
Updates
The owner of Lindey's Rcstaurant appeared before the Plarming Commission at the November 1,
2000 meeting to express his opposition to the rezoning of his property from B-2, General Business
District, to N-B, Neighborhood Business District.
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R-1
TWIN CITIES
ARMY
AMMUNITION
PLANT
.-:'
"
B-2
PLANNING CASE #00-38
EXHIBIT A:
PROPOSED
ZONING MAP
Zoning Districts 2000
R-I - Single Family Residential
R-2 - Single & Two Family Residential District
R- 3 - Townhouse & Low Density Multiple IMolling District
o R-4-MultipleIMollingDistrict
o B~ 1 - Limited Business District
o 8-2 - General Bu.'liness District
II B-3 - Service Business District
. B-4 - ReIail Center Districl
II N-B - Neighborhood Business District
II G-B - Gateway Business
[ill 1-1 - Limited Industrial District
o
o
1-2 - General Industrial District
II I-FLEX District
II C-c - Civic Center District
Railroad
o
Righl-<lf-Way
Water
j)isclaimer:
The Zoning Designations represenioo on this map
core.vpofld to the City of Arden Hills Zoning
Ordinace. QuestiQfl,'1 concerning /he Zoning
Map should be directed to the City of Arden
Hills. Zoni1lg Designations are subject to change,
plea.~e refer to the Zoning Ordinace forcompJete
zonmg revisiom.
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+
Sources:
RamseyCmlllty
Citv of Arden Hills
~Sigbt, LLC-
Oeographic InfonnaD.OIl MluJagement
FEET
1000 0 1000
1 INCH ~ 550 FEET
2000 3000
,
rrs>
r'
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~'?
)-Ol
~
Ma Date:
November 27, 2000
..~
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oP;l~rr l? t
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CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
ORDINANCE NO. 315
AN ORDINANCE ADBNG A NEIGHBORHOOD BUSIN]E:S~, DISTRICT
TO THE CITY OF ARDEN HILLS ZONING ORDINANCE
THE ARDEN HILLS CITY COUNCIL ORDAINS THAT CHAPTER APPENDIX
A AND ITS SUBDIVISION:, IS HEREBY ADDED TO THE ARDEN HILLS
MUNICIPAL CODE TO RIAD AS FOLLOWS:
Adding the following to:
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Section V, D, PURPOSE OF mSTRICTS.
All other sections will be reu limbered to allow for the inclusion of this section.
5. NB Neighborhood Busine"s District
a, To be located a the edge ofresidential neighborhoods
b. To provide a limited range of over-the-counter, convenience, retail, and
service uses to accommodate the needs of the adjacent residents
c. To place limiLltions on the type, size and intensity of uses within this
district, given i Is proximity to residential uses
d. To place. emp.:a,is on convenience for pedestrian, bicycle, and public
transportation ;;ccess to the use
e. To accommodat" where possible, a public commons giving residents a
place to gather aLd interact with one another
f. To ensure adequite buffering is provided on these site:; for the adjacent
residential use,
g. To require, v'h,;re applicable, compliance with the City's gateway
requirements
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Ordinance 3 15
p1-)y. ,<
Neighborhood Business District
September 27,1999
~.
Replacing Section 5, E. LAND USE CHART with the following chart.
-
E. Land Use Chart
p
o
Pennilted
Planned Unit Development Perm t
No! Permitted
"'~' g., g.,
-;:
Antenna Dish or Tower SA SA
Soardino House S S
'e. -,
. C:"n;o
C:I..hM' . ,
rlT' Cn .rl. "F'm... --
~ -
, C.e;!'n.;
n. ,r'~"oo;I;""
p I p
n".. If I
eoo"'ru
(, .1...
r-.v..,.f,
.f1.r,o.l{pnnp.l
n"p.. -.:- -;-
nrivP-' ,,'n... -
:,. '
P;." 11n '<O';nn
<.If ",. ,T...n"'~' --
f"lw"l1.;ncr
<0;:; al.... -0 C
_c._"v n.M.h.... p
! Sin~de Family under I
densitvzonini!: . D D
Tw",.j:",,,,,;l,, -0 C
'" ..... .-..
M,,"
" "
0,,,", . .e"
'"-.
('I,..' , -,,-
r,,,, ' '^ "
"fWn..hOn --0 C
'"",Inu
, onrl " "
, .
r',..1 -
('1,..1
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'nm' P..1c .
c" -- --
II",
No"" 0- "
(,,'"c.
P~nn'" ,,;e.
P"h"e T ,.. " ,;
g",,_h
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0.<0" . 'h,;e.
- -
r..nm" -0 0-
'ohM' ~'uhMl n -
School. Soecial Education -- -
S
A
SA
Spedal Use Permit
Accessory
Special Accessory Us.: Pemtit
ZONING DISTRICTS
'.1 .4 NB B.t R_' I R.' R.4 'i:R T:1 -, UI~Y I
A A I P A P I
;;A I SA SA SA SA , SA SA SA SA SA SA
,
S S -- -- - --
- A D P " o ' p p
- p p P P p- O 0
P P D - - -
- A p P 0 0 p
- p P D ~
P P A I A A I ^ A I, A T A
I P I P pip oTn -,,- T P
P - -- -
0 S S -- 0' --
s ,
A -- - - --
. " " " -
- I S -- . I A I A I
- I I S I - s I " - I = T
I [) - -- 0 -
p I p ~ -
, I
,
D D -- -- -- == - - - - -
p - -- - -
[) n == -
n n - - '"
< ~ -- -
p p 0 0 0 p p p
-- '0- s
A -- -- -
,'^ <A - - --
p P S " S
, " - - - -
s s -- -
s s S S s " 'O' -" s
. - . A A 0 P P
.- - -
" s S S s " < ", --0 s
S- - -- -
- p
.. S S < s , , s S
s s - --
.. p p p p ." p
0 . - --
S A p 0 " A
" , S < , " , , s
- S P o' 0 p
. - - ,- "
- S 0 n "
- - s , s
p P P .' . A
- , , -- .. ,
s - - . --
- .--
S S S
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Ordinance 3 15
-
I <",oin
I Tho"o. '.00..
P P
, hihru ''''''"ioo -
I, ' < < ,
iRen""
'_~ice --
-
f:J ?J( it
lkghborhood Business District
September 27,1999
- - <A -
< s p p p
p -
p p. p p p . -,; p p p p
- <
s s s < < s. s .,
I I I , , 1--
- I I I S , I - I
I - I A I A , pip
Replacing Section 5, F. DISTIUCT REQUIREMENTS* with the following chart.
(a.) Minimum Lot
Area
(SF per Dwelling Unit)
Single Family
Two Family
Multi Ie FuroR PUD
2. Minimum Lot Area (SF)
Non.Resldential Uses
Mixed Use Project or
Multiple Occupancy Center
Single Use Project Of Free
standin Buildin
linimum Lot Size (ft)
. dthlDepth
n-residential
Single Family
Two Familv
4. Hej ht ft.
S. Floor Area Ratio F.A.R.
6, Lot Covered b . Structure
7. Min. Landsca e,LotArea
8. Minimum Building
Setbacks (ft)
Front yard
Rear Yard (Principle)
Rear Yard (Accessory)
Side Yard Interior. Principal
(Min/total both yards on lot)
Side Yard Interior - Accessory
Side Yard Comer
Other Setbacks
Lakeshore. Hlgh Water
MarkU.
Abutting Residential
Zonin District
9. PUD & SUP
Maximum Dwelling Unit
Density Per Net At;:re
R-t
R-2
R-3
DJ::TUCT REQUIREMENTS CHART'
];,0
NB B-t B-2 *B-3 *B-4 *G-B I-I 1-2 I-FLEX
0 -- - -- - -. - - - -
) -- -- - -- --. - - - --
) -- - -- - -. - - - -
J ]3,000 ]3,000 ]3,000 13,000 --. 5AC 30,000 24,000 24,000
-- - -- - SAC 20AC - - --
-- - - - 2AC lOAC - - -
] 001130 ]00/]30 ]00/]30 100/130 ]00/130 1001130 ] 001130 ] 00/130 100/130
'J - -- -- -- -- - -- - --
!] - - - -- - ~ - - -
35 35 35 35 35 35 35 45 45
0,7 0.7 0,8 0.8 0.3 - 0,6 0.8 0.8
35% 35% 40% 40% 25% 30% 40% 40%
35% 25% 25% 25% 25% 35% 35% 25% 25%
20 50 50 50 50 50 55 50 50
20 20 20 20 20 20 20 20 20
10 10 10 10 10 ]0 10 10 10
5/15 20/40 20/40 20/40 20/40 20/40 .. 20/40 20/40 20/40
10 10 10 10 10 10 10 10 10
20 50 50 50 50 50 50 50 50
30 ]00 100 ]00 100 100 ]00 ]00 100
- -- -- -- - 12,0 -- - --
14.000 11,000
14,000 8,000
11,000
8,000
5,450
1l.-4
11,00
8 (l0'
J631
11,00
, See paragraphs G, H, I, J, K and L of this Section for further requirements.
14,000 11,000
] 1,000
" But in no Case less than 1/2 Building Hfight.
.e. See Section VI, c, I, d
95/]30 851120 851120 85'12
951130 851120 851120 85,'12
35 35 35 :'5
0.3 0.3 0.3 C)
25% 25% 25% 2.;%
65% 65% 65% 6:i%
40 40 40 '0
30 30 30 ,0
10 ]0 10 10
]0/25 5115 5/]5 5,'15
10 ]0 10 10
40 40 40 '(l
3.0 5.5
8.0
Ordinance 3 15
't'-eighborhood Business District
September 27, 1999
Adding the following to:
Section V, H, SPECIAL REQUIREMENTS FOR THE NB"E'IGHBORHOOD
BUSINESS DISTRICT.
All other sections will be ren llnbered to allow for the inclusion of tbis section.
I. Procedure. The ,1Pplication and the administrative and :'eview procedure
established in Section VIII, Special Use Permits and in Appendix A,
Procedural Manu,ll, shall be followed for all development that involves
new building ccnstruction, modification of a building's exterior or
modification of the site. Special use permits are not required for permitted
uses that occup)' :lpprovcd buildings that do not require exterior building
modi.fication 01' :;ite modification, This provision is subject to any
modifications ('f additions set forth in this Section, The prescribed
procedure may he modified by the City to allow planning flexibility and to
encourage coop,mltive dialogue between the applicant ancl the City.
2.
Special Regula'iolls for Permitted Uses ill the NB Di~,trict. Permitted
uses are allowed as specified in the Land Use Chart, Section V, E, for the
NB District. However, this ordinance specifies additio:lal requirements
for: Clinics; Finarcial Institutions & Service; and Retail Sales & Service,
These uses can. if unrestricted, place unacceptable lev,~ls of traffic on
these sites and streets that would negatively impact adjacent residential
uses.
a, Clinics s Jallnot exceed 3,000 gross square feel.
b. Financial Institutions & Service shall not exceed 5,000 gross
square feet nor include a drive thru facility, nor indude an outdoor
or detactec. automated kiosk:
e, Retail Sdes & Service shall not exceed 3,000 g"oss square feet.
These Uf es shall only include: antiques, art and school supplies,
bakeries, bicycles (not motorized), books, stLtionery, candy,
camera Ulld photographic supplies, carpets and rugs, china and
glasswar'~, :lothing and costume rental, convenience store, custom
dressmak,ng. dmgs, dry goods, florist, garden mpplies (year-round
operatior only), gifts, grocery, hardware, hats, hobby shops,
househoJ:l :lppliance repair, interior decorating (no retail furniture
sales), jewdry, locksmith shops, musical instruments, paint and
wallpape', shoes, sporting goods, tobacco, toy" and wearing
apparel, Ll1d similar type uses. Automobile related business, liquor
stores, a.1d restaurants, exceeding 40 percent in gross liquor
receipts c Lhe total food and liquor receipts, would not be allowed
in the Neghborhood Business District.
3,
Special Regulations for Special Uses ill the NB Districi'. Special Uses
are allowed as speeified in the Land Use Chart, Section V, E, for the NB
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Ordinance 315
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Neighborhood Business District
September 27, 1999
District. Howover, this ordinance specifies additional requirements for
restaurants. TLs use can, if unrestricted, place unacceptable levels of
traffic on thes" :;ites and streets that would negatively impact adjacent
residential uses.
a. ReSlall/m: Is shall not exceed 3,000 gross squa'e feet. Exterior
seating ",ill be considered based on its impact on adjacent
residen1ia uses.
4,
District Requirements: (The district requirements in Section V.F. for the
NB District will apply). To further accomplish the stated purpose of the
NB District, d,:vdopers are encouraged to plan their sites in the spirit of
the purpose ad intent of the Planned Unit Development provision in
Section V, L. 1\1 the time of submittal for the special use permit and site
plan review, tile applicant shall identifY modifications to the standard
zoning requirements otherwise applicable to the site ane. the reasons why
the modifications would be in the public interest and would be consistent
with the purpme ,)fthe district.
The applicant ,:hall demonstrate to the satisfaction of the City that the
proposed uses, lc,t sizes, height, use mix, location and relationship with
other existing L'ld proposed uses are compatible and complementary both
internally and with adjacent uses, and meet the intent of the City as
expressed in tho: :\lB District purpose and the above Gritt:ria for allowable
uses.
5.
Building Exteriors, Site Features and Site Developmem'. Accomplishing
the stated purp )se of the NB Disuiet requires particular concern for the
design of buil:lings, site features (such as landscaping, lighting, and
signage) and si:e design. The arrangement, geometry, massing, materials
and colors shall be responsive to existing buildings, site features and site
design on adjoining sites in the district. The City Council will make the
final detenninltion on the compatibility and consit;tency with this
proVISIOn.
a. Landscapin,;'or the site shall comply with Appendix A of the Zoning
Ordinance. In addition to Appendix A landscaping shall be provided at
the rate of tilTt,e caliper inches per 40 feet of public street frontage.
b. Bu/fe,yards 3'} feet in width shall be provide adjacent to all residential
uses, The bufferyard shall be landscaped with a combination of
evergreen t'e,:s (six foot high minimum) and deciduous trees (three
inch calipeI minimum) such that the use is effectively screened from
the adjacent residences. Thc bufferyard landscaping shall not be
included into :he minimum landscaping calculation (Section A, 5, a).
c. Hours of Ol'ei'alion shall be prohibited between the hours of 11 :00 pm
to 6:00 am. All deliveries and loading shall be done during normal
hours of op"ntion.
Ordinance 3 15
1'Ielghborhood Business District
September 27,1999
d, Sloped Rocfs shall be utilized on all principal and accessory structures.
Roofing m nerials and design shall be consistent with those found in
the adjacent residential neighborhoods.
e. Exterior A'merials shall include only face brick, stone, glass, or
natural wO:JG products. All walls shall be tn:ated with the same
exterior mateia1s,
f. Lighting Sf all adhere to the requirements of Section VI, E, 3, of the
Zoning Ordi:1ance. Lighting shall not be penni:ted to wash the
building, e::cept for accent lighting to delineate the main entryway into
the buildin,;, Security and parking lot lighting shaJ be on pedestals
not to exce,~d 14 feet in height.
g. Trash shall b,~ fully screened in a masonry enc1o.ure or shall be stored
within the pril1cipal structure.
h. Vending Machines shall be located on the interior of the principal
structure.
I. Bicycle Ra :,k,; shall be provided in an area that is convenient to the
main entryway into the building.
j. Sidewalks ~hHII be provided adjacent to all public rights-of-way.
Gateways, where applicable, ~hou]d be incorporated into the layout of the site. The 1985
Parkway System Feasibility S:udy and the Comprehensive Plan provide additional
guidance on the incorporation of gateways.
Effective Date. This Ordinance shall become effective the day following its publication,
or the day following publicati,)n of an approved Ordinance Summary.
Adoption Date. Passed by th~ City Council on the City of Arden Hills the 27th day of
September 1999,
~,
ENNIS PROBST, MAYOR
ATTEST: / /).
ApjULJA/fJ:L I_~
7, 1
TERRANCE R. POST, INTE ~JM CITY ADMINISTRATOR
Publication Date. Published on the
day of
,1999.
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EXf-l ItJll 0 ~
CITY OF ARDEN HILLS
MEMORANDUM
DATE:
June 2, 1999
TO:
Planning Commission
FROM:
Kevin Ringwald, Assistant to the City Administrator
SUBJECT:
Case #99-04, Neighborbood Business District - DISCUSSION ONLY
ReQuest
The Staff is requesting that the Planning Commission continue its review and discussion on the
creation of a Neighborhood Business District.
What is a Neil!hborhood Business
Neighborhood Business designates small, isolated areas for neighborhood commercial land uses
when they are compatible with surrounding residential uses. Commercial uses that are high
traffic generators, noise generators or otherwise not compatible with residential neighborhoods,
are inappropriate. Typically Neighborhood Business areas will be located on intersections or
nodes that are on the edge of residential areas, are not desirable sites for housing or have
traditionally been occupied with neighborhood services.
Some Thinl!s to Think About
The purpose of this meeting is to: first, get a general understanding of peoples preferences and
attitudes about existing Neighborhood Business uses and secondly to educate about the potential
sites that are under consideration, The Staff will use this information to create a draft outline of
what the district standards may contain. The meeting after that, the Staff will prepare a written
draft copy of the ordinance for discussion. The last meeting the Staff would propose to conduct a
public hearing on the ordinance to take formal comments on the ordinance. The Staff would
propose, at this point in time, that the format for the next meeting would follow the following
outline:
1.
2.
3.
Goals.
Policies.
The Basics.
a. Height. Single story versus multi-story
b. Bulk. Flexible FAR requirements
c. Density. Flexible lot coverage standards
d. Use. Single use versus multiple use
Building Design. Peaked roof versus flat, exterior materials, lighting on buildings versus
standards, service delivery areas, etc.,.
Site Design. Landscaping, Transit-friendly (multi-modal), buffering, circulation and parking,
on-street versus off-street parking, incorporation of public gathering spaces, building close
to street versus parking close to street, etc.,.
4.
5.
The Good. the Bad. and the Ul!lv
The Staff has visited numerous communities, some adjacent to Arden Hills some are not. It
became readily apparent that there are a lot of ways not to build neighborhood businesses. The
Staffis attaching various photographs of neighborhood businesses from around the Twin Cities
(Exhibit A). The Staffwon1d ask that the Planning Commission review these photographs and
point out to Staffthe various elements of these sites that either you would like or not like to
emulate.
Lindev's Steak House - 3600 Snellinl! Avenue
The property (pIN - 273023330014) is located at the northeast corner of Snelling Avenue (old
Highway 10) and County Road E (Exhibit B). The Steak House was constructed in 1951
according to City building permit records. In 1973 (Planning Case 73-50) the owner, by Special
Use Permit, attached the adjacent residential structure (1467 County Road E) and rezoned the
residential property to B-2. The site is 1.454 acres in size and is currently zoned B-2 (General
Business) and has a designation of Commercial (Neighborhood Business is proposed). The
current owner of the property is:
Marjorie Lindemer
1467 County Road E
Arden Hills, Minnesota
55112
Direction Land Use Plan Zoning Current Use
North LDR R-1 2 Single Family Homes
East LDR R-1 3 Single Family Homes
South LDR R-1 Park and 5 Single Family
(across Co. Rd. E) Homes
West LDR R-1 3 Single Family Homes
(across Old Hwy. 10)
Site Data - Lindev's Steak House
Land Use Plan: Commercial (Neighborhood Business is proposed)
Zoning: B-2 General Business
Current Use: Restaurant
Area: 1.454 Acres
Size: The commercial portion is pie-shaped 230 feet on north property line and 196 feet on the
east property line. The residential portion is 100 feet wide and 307 feet in depth.
Street: Minor Arterial (County Road E and Snelling Avenue)
Sidewalk/Trail: Future trail south side of County Road E and future trail adjacent to Old
Highway 10.
Bus Route: None
Parkway/Gateway: Parkway (County Road E & Old Highway 10)
Topography: Slopes 10 feet east to west
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Vegetation: Scattered east side of site.
Floodplain: None, according to FEMA
Wetland: None, per NWI map
Shoreland: None, per DNR
Vacant - 3130 Cleveland Avenue
The property (PIN - 333023330088) is located at the northeast corner of County Road D and
Cleveland Avenue (Exhibit C). In 1960, a Texaco gasoline station was constructed on the
property. In 1985, the gasoline station went out of business and the building was demolished.
The property has been vacant since that time. The site is .75 acres in size and is currently zoned
B-2 (General Business District) and has a Comprehensive Plan designation of Commercial
(Neighborhood Business is proposed). The current owner ofthe property is:
Polka Dot Dairy
Attn: Wallace Pettit
110 17th Street East
Hilstings, Minnesota
55033
Direction Land Use Plan Zoning Current Use
North LDR R-2 4 Single Family Homes
East LDR R-2 1 Single Family Home
South (Roseville) Business/LDR B-2/R-2 Gas Station and 1 Single
(across Co. Rd. D) Family Home
West (New Brighton) Neighborhood B-2 Neighborhood Business
(across Cleveland Ave.) Business
Site Data - Vaca:nt
Land Use Plan: Commercial (Neighborhood Business is proposed)
Zoning: B-2 General Business
Current Use: Vacant
Area: 0.75 Acres
Size: The property is 146 feet wide (north-south) and 225 feet deep (east-west)
Street: Minor Arterial (Cleveland Avenue and County Road D)
SidewalkJTrai1: Existing trail east side of Cleveland Avenue
Bus Route: #25 to Downtown Minneapolis utilizes Cleveland Avenue
Parkway/Gateway: Parkway (Cleveland Avenue), and Gateway Corner
Topography: Flat
Vegetation: Some east and north property lines
Floodplain: None, according to FEMA
Wetland: None, per NWI map
Shoreland: None, per DNR
Coffee Shop - 3151 Lake Johanna Boulevard
The property (PIN - 333023340013) is located at the intersection of County Road D, New
Brighton Road and Lake Johanna Boulevard (Exhibit D). In 1959, the first building was built on
the site. The site has been home to numerous uses: a grocery store, a grocery store/gasoline
station (circa 1969), and a movie video/residence (1980's). The site is currently a coffee shop
with an attached residence (3173 Lake Johanna Boulevard). The site is 7,800 square feet in area
and is currently zoned B-2 (General Business District) and has a Comprehensive Plan
designation of Commercial (Neighborhood Business is proposed). The current owner of the
property is:
Myron Tellers
3173 Lake Johanna Boulevard
Arden Hills, Minnesota
55112
Direction Land Use Plan Zoning Current Use
North LDR R-2 1 Single Family Home
East MDR R-2 Presbyterian Homes
(across L. Johanna Blvd.)
South (Roseville) Business B-2 Quick Oil Change &
(across Co. Rd. D) OffieelRetail
West LDR R-2 1 Twin Home & I Single
(across New Brighton Rd.) Family Home
Site Data - Coffee Shop
Land Use Plan: Commercial (Neighborhood Business is proposed)
Zoning: B-2 General Business
Current Use: Coffee Shop and Single Family Home
Area: 0.18 Acres
Size: The property is pie-shaped. The north property line is 110 feet wide, the west property line
is 215 feet, and the east property line is 196 feet.
Street: Minor Arterial (County Road D) and Collector (New Brighton Road and Lake Johanna
Boulevard).
Sidewalk/Trail: Future trails are planned for both New Brighton Road (East side) and Lake
Johanna Boulevard (East side).
Bus Route: None
Parkway/Gateway: Parkway (Lake Johanna Boulevard) and a Gateway comer.
Topography: Flat
Vegetation: Some on North property line.
Floodplain: None, according to FEMA
Wetland: None, perNWI map
Shoreland: None, per DNR
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Baptist Conference Council- 1901 County Road E-2
The property (PIN - 2830232400022) is located on the north side of County Road E-2, west of its
intersection with New Brighton Road (Exhibit E). The building was constructed, via a Special
Use Permit, in 1970 (planning Case 70-19) and in 1977 (Planning Case 77-21) the building was
expanded. The site is 1.807 acres is in size and is cUlTently zoned R-1 (Single Family
Residential) and has a Comprehensive Plan designation of Commercial (Neighborhood Business
is proposed). The CUlTent owner of the property is:
Minnesota Baptist Conference
1901 County Road E-2
Arden Hills, Minnesota
55112
Direction Land Use Plan Zoning Current Use
North Park R-1 Ramsey County Open Space
East Park R-1 Ramsey County Open Space
South LDR R-1 4 Single Family Homes
(across Co. Rd. E-2)
West Public & Institutional R-1 Ramsey County Library
Site Data - Baptist Conference Council
Land Use Plan: Commercial (Neighborhood Business is proposed)
Zoning: R-1 Single Family Residential
Current Use: Office
Area: 1.807 Acres
Size: The property is 240 wide and 320 feet in depth.
Street: Collector (County Road E-2)
SidewalklTrail: Future trail south side of County Road E-2 and future trails within the Ramsey
County Open Space adjacent to the site.
Bus Route: #25 to Downtown via New Brighton Road.
Parkway/Gateway: Parkway (County Road E-2)
Topography: Slopes from South to North
Vegetation: Scattered north and east side of site.
Floodplain: None, according to FEMA
Wetland: None, per NWI map
Shoreland: None, per DNR
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Vacant - 2000 County Road E-2
The property (PIN's - 283023320029 & 283023320032 & part of283023320006 & part of
283023320007 & part of282023320008) is located at the southeast comer of County Road E-2
and Cleveland Avenue (Exhibit F). The property is vacant. In 1991 (Planning Case 91-09) Hans
Hagen requested a rezoning from B-1 to B-2 to facilitate the construction of a convenience store,
gasoline station, and car wash, The rezoning was approved (7-29-91) contingent upon the
approval of a special use permit. The site plan generated significant neighborhood opposition
and was ultimately dropped. The rezoning condition was not satisfied within one-year, therefore
it did not take effect. The property is still zoned B-1 (Limited Business).
Immediately east of the site is a strip of/and 70 feet in width (owned by Ramsey County) which
contains a wetland complex. The strip of/and physically separates part ofthree (3) parcels from
the main parts of the properties. The first parcel south (Glenn and Karen Johnson @ 3803 New
Brighton Road) ofthe "Hans Hagen" parcel is 114 feet in width and is approximately 260 feet in
depth. The second parcel south (Jeffrey Frovarp @ 3793 New Brighton Road) of the "Hans
Hagen" parcel is 100 feet in width and is approximately 310 feet in depth. The third parcel south
(Mertis St. Aoro @ 3783 New Brighton Road) of the "Hans Hagen" parcel is 50 feet in width and
is approximately 285 feet in depth.
The current owner of the primary portion ofthe property is:
Hans Hagen Homes
941 Hillwind Road #300
Fridley, Minnesota
55432
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Direction Land Use Plan Zoning Current Use
North Park R-1 Ramsey County Open Space
(across Co. Rd E-2)
East LDR R-2 5 Single Family Homes
South LDR R-2 Cottage Villas of Arden Hills
West Interstate 35- W
(across Cleveland Ave.)
Site Data - Vacant
Land Use Plan: Commercial (Neighborhood Business is proposed)
Zoning: B-1 Limited Business
Current Use: Vacant
Area: 2.97 Acres
Size: The property is approximately 250 feet wide (east-west) and 620 feet in depth (north-
south).
Street: Minor Arterial (Cleveland Avenue) and Collector (County Road E-2)
Sidewalkffrail: None
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Bus Route: #25 to downtown Minneapolis via New Brighton Road
Parkway/Gateway: Parkway (County Road E-2 & Cleveland Avenue)
Topography: Slopes steeply 20 feet northeast to southeast
Vegetation: Considerable
Floodplain: None, according to FEMA
Wetland: Wetland complex eastern portion of site, per NWI map
Shoreland: None, per DNR
Old City Hall & Davcare - ]450 Highwav 96
The property (PIN's - 223023220002, 223023220003, 223023220004, 223023220137,
223023220139,223023220140, and 223023220138) is located at the southwest comer of
Highway 96 and Hamline Avenue (Exhibit G). The western 80 percent of this site is the former
city hall and existing public works (hopefully soon to be former) complex and the eastern portion
of the site is a daycare. The daycare (4545 Ham1ine Avenue) was built in 1987 (planning Cases
87-04 and 87-19). Planning Case 87-04 (Jackson-Scott and Associates, Inc.) was a request to
rezone this site from B-1 (Limited Business) to B-2 (General Business), the request was denied.
Planning Case 87-19 (Construction 70) was a request to construct a daycare center, this request
was approved.
Direction Land Use Plan Zoning Current Use
North Twin Cities Army Ammunition Plant (TCAAP)
(across Highway 96)
East LDR R-1 1 Single Family Home
(across Hamline Ave.)
South MDR R-3 6 Townhouse buildings with
4 units per building
West LDR R-] 3 Single Family Homes
Site Data - Old City Hall & Davcare
Land Use Plan: Commercial (Neighborhood Business is proposed)
Zoning: R-1 (Single Family Residential) on the western portion ofthe site (former City Hall)
and B-1 (Limited Business) eastern portion of site (public Works building and Daycare).
Current Use: Public Works garage and Daycare
Area: 7.9 Acres (2.5 acres R-] and 5.4 acres B-1) or (6.8 acres City of Arden Hills and 1.1 acres
Daycare)
Size: The property is 276 feet in depth (north-south) and 1280 feet in width (east-west).
Street: Minor Arterial (Highway 96) and Collector (Hamline Avenue)
Sidewalk/Trail: Existing trail on Ham1ine Avenue (west side) and west side of property.
Future regional trail on the south side of Highway 96.
Bus Route: #33 Roseville Circulator
Parkway/Gateway: Parkway (Hamline Avenue) and Gateway corner.
Topography: Slopes 25 feet from east to west
Vegetation: Scattered east side of site.
Floodplain: None, according to FEMA
Wetland: None, per NW1 map
Shoreland: None, per DNR
Bill Ten Supper Club - 4703 Hillhwav 10
The property (pIN - 163023310001) is located opposite the main entrance to TCAAP on
Highway 10 (Exhibit H). The City does not have a record of when this building was originally
built, bul given its strategic location relative to the main entrance at TCAAP, Staff would
s1l1T1lise that the its construction timed fairly closely with the arrival of 26,000 thirsty workers
across the street.
In 1968 (planning Case 68-46) the City requested the applicant obtain a special use permit for a
barber shop that was being operated, the owner ceased the use rather than obtain a special use
permit. In 1970 (planning Case 70-18) the owner received site plan approval for a building
addition. In 1972 (Planning Case 72-22) the owner received site plan approval for a building
addition. In 1976 (planning Case 76-16) the owner received a sign variance to allow for the
replacement of an existing sign that was seven feet higher than the sign code allowed.
The site is .75 acres in size and is cUlTently zoned B-2 (General Business) and has a
Comprehensive Plan designation of Commercial (Neighborhood Business is proposed). The
current owner ofthe property is:
John 1. Welsch Company
4703 Highway 10
Arden Hills, Minnesota
55112
Direction Land Use Plan Zoning Current Use
North MDR R-3 Arden Manor Mobile Home Park
East Twin Cities Anny Annnunition Plant (TCAAP)
(across Highway 10)
South MDR R-3 Arden Manor Mobile Home Park
West MDR R-3 Arden Manor Mobile Home Park
Site Data - Bill Ten Snpper Club
Land Use Plan: Commercial (Neighborhood Business is proposed)
Zoning: B-2 General Business
Current Use: Tavern
Area: 0.96 Acres
Size: The property is 238 feet wide and 170 feet in depth.
Street: Principal Arterial (Highway 10) and future collector (from TCAAP to Round Lake
Road)
SidewalklTrail: None
Bus Route: #35N to Downtown Minneapolis via 1-35W
Parkway/Gateway: None
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Topography: Slopes from Northeast to Southwest
Vegetation: Minimal
Floodplain: None, according to FEMA
Wetland: None, per NWI map
Shoreland: None, per DNR
Recommendation
None. Discussion Purposes Only.
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C.R.D AND NEW BRIGHTON ROAD
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. _ 3151 Lake Johanna Boulevard
North.east corner of Lake Jobanna Boulevard and County Road D, looking North
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Big Ten Supper Club
4703 Highway 10
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Former Citv Hall Site
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CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
ORDINANCE NO. 323
AN ORDINANCE
AMENDING SECTION 4 (A) OF THE CITY OF ARDEN HILLS' ZONING
ORDINANCE RELATING TO THE RE-ZONING OF PROPERTY
The Arden Hills City Council hereby ordains that # 1 through #7 are hereby added to
Section 4 (A) of the City of Arden Hills' Zoning Ordinance to read as follows:
Section 4 fA) Zonine: Map
1. The properties located at 3610 and 3628 Snelling Avenue with property identification
numbers of273023330014 and 273023330029 are rezoned from B-2 (General Business
District) to N-B (Neighborhood Business District).
2. The property located at 3130 Cleveland Avenue with a property identification number of
333023330088 is rezoned from B-2 (General Business District) to N-B (Neighborhood
Business District).
3. The property located at 3151 Lake Johanna Boulevard with a property identification number
of333023310013 is rezoned from B-2 (General Business District) to N-B (Neighborhood
Business District).
4. The property located at 1901 County Road E2 with a property identification number of
283023240022 is rezoned from R-1 (Single Family Residential District) to N-B
(Neighborhood Business District).
5. The property located at 4703 Highway 10 with a property identification number of
163023310001 is rezoned from B-2 (General Business District) to N-B (Neighborhood
Business District).
6, The four properties, located in the southwest quadrant of Highway 96 and Hamline Avenue,
three of which are vacant and not addressed and one which is addressed 4545 Hamline
Avenue, with property identification numbers 223023210137, 223023210139,
223023210140 and 223023210138, are rezoned from B-1 (Limited Business District) to N-B
(Neighborhood Business District).
7. The five properties, located in the southeast quadrant of Cleveland Avenue and County Road
E2, with propcrty identification numbers 283023320032, 283023320029 and those portions
of283023320006, 283023320007 and 283023320008 lying westerly of the creek and
abutting the improved portions of Cleveland Avenue are rezoned from B-1 (Limited Business
District) to N-B (Neighborhood Business District).
Effective Date.
This ordinance shall become effective the _ day of
,2000.
Adoption Date.
Passed by the City Council of the City of Arden Hills the _day of
,2000.
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DENNIS PROBST, MAYOR
ATTEST:
JOSEPH p, LYNCH, CITY ADMINISTRATOR
Publication Date. Published on the
,2000.
of
2
.
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 42
A RESOLUTION OF COMMITMENT TO ADOPT AN EROSION AND
SEDIMENT CONTROL ORDINANCE
WHEREAS, the City of Arden Hills' 1998 Comprehensive Plan update was submitted to
the Metropolitan Council for review; and
WHEREAS, the Metropolitan Council requires that the City submit a copy of an erosion
and sediment control ordinance to complete the review of the Comprehensive Plan; and
WHEREAS, the City Council has not adopted an erosion and sediment control ordinance
to date; and
WHEREAS, the City is in receipt of a model erosion and sediment control ordinance
from Ramsey County for review; and
.
WHEREAS, the Metropolitan Council has asked that the City Council commit to
adopting an ordinance within 120 days ofthe Comprehensive Plan review in the form of a
resolution so that the Comprehensive Plan review may be completed.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden
Hills, Minnesota that the City Council commits to adopting an erosion and sediment
control ordinance within 120 days of the Comprehensive Plan review by the Metropolitan
Council.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN
HILLS THIS 27'b DAY OF NOVEMBER, 2000.
ATTEST:
DENNIS PROBST, MAYOR
JOSEPH P. LYNCH, CITY ADMINISTRATOR
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CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 43
A RESOLUTION TO COMPLETE AND ADOPT A STORM WATER
MANAGEMENT PLAN CONSISTENT WITH THE RICE CREEK WATERSHED
DISTRICT SECOND GENERATION PLAN
WHEREAS, the City of Arden Hills' 1998 Comprehensive Plan update was submitted to the
Metropolitan Council for review; and
WHEREAS, the Rice Creek Watershed District updated their water management plan in 1997,
requiring all cities within the Watershed District to update their storm water management plans
by 1999; and
WHEREAS, the City Council has not adopted a storm water management plan to date; and
WHEREAS, the Metropolitan Council requires that the City complete and adopt a storm water
management plan to complete the review of the Comprehensive Plan; and
WHEREAS, the City received requests for qualifications on November 17,2000 and will request
proposals from the most qualified firms; and
.
WHEREAS, the City Council will choose to enter into a contract with the chosen firm at their
regular meeting on January 8, 200 I; and
WHEREAS, the City Council will adopt a storm water management plan as a result of this
process by no later than December 31,200 I; and
WHEREAS, the Metropolitan Council has asked that the City Council commit to a process and a
schedule for the completion of a water management plan so that the Comprehensive Plan review
may be completed,
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills,
Minnesota that the City Council commits to adopting a water management plan by no later than
December 31, 2001.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN IDLLS
TIDS 27'h DAY OF NOVEMBER, 2000.
ATTEST:
DENNIS PROBST, MAYOR
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JOSEPH P. LYNCH, CITY ADMINISTRATOR
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ARCHIHCTURAl ALLIANCE
November 7, 2000
400 eLl FTO N AVEN U E SOUTH
"
M INN EAP 0 LI S, M INN ESOTA 55403-3299
Joe Lynch, City Administrator
Arden Hills City Hall
Round Lake Business Center
(
,
TELEPHONE (612)871-5703
4364 West Round Lake Road
Arden Hills, MN 55112-5794
FAX (612) 871-7212
Re: Arden Hills City Halt
Payment Application Number 01
Comm, No. 1997149
Dear Joe:
tV
We have reviewed Rochon Corporation's Application and Certificate for Payment N~or the Arden Hills City
Hall Project. We have visited the site and find that the percentages for work completed are accurate. This pay
application covers the period ending October 31, 2000, The percentage of the contract amount applied for is
5% (minus a 7% retainage of $9,766.90). We recommend payment in the amount of $132,847.45.
Please call me if you have any questions.
Sincerely,
~
PETER VE.STERHOLT
Principal
cc:
Jeanne Sterner Oetter only), file
3 copies of Payment Application
Enclosure:
t997t49 16-CAIPay ApplicationsIPAYAPP02.DOC
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WAIVER OF CONSTRUCTION LIEN, PAYMENT
BOND AND LIEN FUNDS
November 1, 2000
For good and valuable consideration, the undersigned hereby irrevocably and unconditionally waives and
releases any and all (a) rights and claims for a construction or other lien on land and buildings being
constructed, altered, erected or repaired and to the appurtenances thereunto, (b) rights and claims on any
paymentbond(s) furnished in conjunction with said construction, alteration, erection or repair, and (c)
rights and claims for lien on money, bonds, or warrants due or to become due to the prime contractor
therefor, The property covered by this waiver is owned by the City of Arden Hills (owner), is located at
1245 West Hiohwav 96 Arden Hills MN is described as Arden Hills City Hall and this waiver pertains to
a portion of the work to be performed by Rochon Cor:poration (prime contractor),
This waiver covers alllaborj material and supplies for construction, alteration, erection, and repairs
furnished by the undersigned under a contract with City of Arden Hills through the date of this waiver in
the amount of ONE HUNDRED THIRTY TWO THOUSAND EIGHT HUNDRED FORTY SEVEN AND
45/100 Dollars ($132847.45)
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This lien waiver is not valid until the amount listed above has been received.
. .
i~'c>, GRAC~ L. BURGHARDT I
;!",~~.., , ~.<. '" '~'1
'\:~ ..,: ~.c....., I ~ ~ JC - r.~INNESQTA
\-.;,-"-- '_~/ ': "':::r8S Jan, 31, 2005
~:="~';;:;ZH
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By
Contractor Waiver Form
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APPLICATION AND CERTIFICATE FOR PAYMENT (SUBSTITUTE AlA DOCUMENT G702)
PAGE ONE OF 2 PAGES
TO (OWNER): City of Arden Hills
4364 West Round La.k.e Rd
Arden Hills, MN 55112.5794
PROJECT: Arden Hills City Hall
1245 West Highway 96
Arden Hills, MN 55112
FROM (CONTRACTOR); Rochon Corporation
APPLICATION NO:
2
PERIOD TO:
31-0ct-OO
3650 Annapolis Lane North, Suite 120
Plymouth, MN 55447
VIA (ARCHITECTl: Architectural Alliance
400 ClIfton Avenue S.
Minneapolis, MN 55403
ARCHITECT'S
PROJECT NO:
CONTRACT FOR: General Construction
CONTRACT DATE:
08/15/2000
CONTRACTOR'S APPLICATION FOR PAYMENT
CHANGE ORDER SUMMARY
Change Orders approved in ADDITIONS DEDUCTIONS
previous months by Owner
TOTAL 0.00
Approved this Month
Number Date Approved
TOTALS 0.00
Net change by Change Orders 0.00
The undersigned Contractor certifies that to the best of the Contractor's
knowledge, information and belief the Work covered by this Application
far Payment has been completed in accordance with the Contract
Documents, that all amounts have been paid by the Contractor for Work for
which previous Certificates for Payment were issued and payments received
from the Owner, and that current payment shown herein is now due.
By:
.
J GRACE L. BURGHARDT "
NOTARY PUBLIC - MINNESOTA
.. . My Comm. EXPires Jan. 31, 2005
.V\..~..~.~ "r., ^ ........... ."tI'V....,r^...,..
ARCHITECT'S CERTIFICATE FOR PAYMENT
In accordance with the Contract Documents, based on on-site observations
and the data comprising the above application, the Architect certifies to the
Owner that 10 Ihe best of the Architect's knowledge, information and belief the
Work has progressed as indicated,the Quality of the Work is in ace ordance
with the Contract Documents, and the Contractor is entitled to payment
of the AMOUNT CERTIFIED.
Application is made for Payment, as shown below, in connection
with the Contract, Continuation Sheet, Substitute AlA Document
G703 is attached.
................... $
2,942,000.00
0.00
2,942,000.00
195,338.09
1. ORIGINAL CONTRACT SUM..
2. Net Change by Change Orders..
3. CONTRACT SUM TO DATE lLine 1 +{-21
4. TOTAL COMPLETED & STORED TO DATE
$
$
$
(Column G on G703)
5. RETAINAGE:
a._ % of Completed Work
(Column D + E on G703)
b _ % of Stored Material
(Column Fan G703)
Total Retainage lline 5a + 5b or
Total in Column I of G703}....
6. TOTAL EARNED LESS RETAINAGE
...
9,766.90
185,571.19
(Line 4 less Line 5 Total)
7, LESS PREVIOUS CERTIFICATES FOR
PAYMENT lUne 6 from prior Certificate)..... $
8. CURRENT PAYMENT DUE.."................ ............ $
52,723.74
132,847.45
2,756,428.81
9. BALANCE TO FINISH, PLUS RETAINAGE.
(Line 3 less Line 6)
$
State of: Minnesota
County of: Hennepin
Subscribed and sworn to before me this 1st day of November, 2000
N'''<YP"bl;~A.<.-= ;t g~d
My Commission expires: January 31, 2005
AMOUNT CERTIt,.t:/?l~.'t..2.1r-
iAttach explanation if amount certified differs from the amount applied for.l
ARCHITECT /i ,/. /11.
By ~1f"6'"
This certificate is not negotiable_ The AMO
only to the Contractor named herein. Issuance, payment and acceptance
of payment are without prejudice to any rights of the Owner or Contractor
under this Contract.
"
PAGE 2 OF 2
CONTINUATION SHEET
Substitute AlA Document G703
2
APPLlCA TION NUMBER:
APPLICATION DATE:
PERIOD FROM:
TO:
CONTRACTOR'S PROJECT NO:
01.Nov-QD
01-0ct-OO
31-0ct-QO
0028
Arden Hills City Hall
SCHEDULED PREVIOUS THIS STORED TOTAL BALANCE
CODE DESCRIPTION VALUE APPLICATION APPLICATION MATERIAL lODATE " TO FINISH RETAINAGE
01000 GEN'L ROMTS 155,234.00 27,878.67 5,534.33 0.00 33,413.00 22 121,821.00 1,670.65
02200 EARTHWORK 60,300.00 24,120.00 6,030.00 0.00 30,150.00 50 30,150.00 1,507.50
02480 LANDSCAPING 32,797.00 0.00 0.00 0.00 0,00 0 32,797.00 MO
02513 ASPHALT PAVING 57,252.00 0.00 9,790.09 0.00 9,790.09 17 47,461.91 489.50
02600 SITE UTILITIES 143,700.00 0.00 40,000.00 0.00 40,000.00 28 103,700.00 2,000.00
04200 CONCRETE/MASONRY 836,800.00 0.00 69,000.00 0.00 69,000.00 8 767,800.00 3,450.00
03410 PRECAST CONCRETE 44,565.00 0.00 0.00 0.00 0.00 0 44,565.00 0.00
05100 STEEL FABRICATION 110,000.00 0.00 0.00 0.00 0.00 0 110,000.00 0.00
05600 STEEL ERECTION 67,150.00 0.00 0.00 0.00 0.00 0 67,150.00 0.00
05500 EXPANSIN JT COVERS 2,000.00 0.00 0.00 0.00 0.00 0 2,000.00 0.00
06100 CARPENTRY 203,699.00 0.00 0.00 0.00 0.00 0 203,699.00 0,00
06400 MILLWORK 56,438.00 0.00 0.00 0.00 0.00 0 56,438.00 0.00
07160 WATERPROOFING 10,000.00 0.00 1,500.00 0.00 1,500.00 15 8,500.00 75.00
07530 ROOFING 62,670.00 0.00 0.00 0.00 0.00 0 62,670.00 0.00
07900 CAULKlNG 3,342.00 0.00 0.00 0.00 0.00 0 3,342.00 0.00
08100 HMfDOORS/HARDWARE 27,120.00 0.00 MO 0.00 0.00 0 27,120.00 0.00
08360 OH DOORS/AUTO OPERA 6,031.00 0.00 0.00 0.00 0.00 0 6,031.00 0.00
08800 ALUM STOREFRONT 193,559.00 0.00 2,735.00 0.00 2,735.00 1 190,824.00 136.75
09300 CERAMIC/QUARRY TILE 40,545.00 0.00 0.00 0.00 0.00 0 40,545.00 0.00
09500 ACOUSTICAL CEILING TI 17,847.00 0.00 0.00 0.00 0.00 0 17,847.00 0.00
09680 CARPTEfVINYl TilE 32,240.00 0.00 0.00 0.00 0.00 0 32,240.00 0.00
09900 PAINTING 12,125.00 0.00 0.00 0.00 0.00 0 12,125.00 0.00
, ACCESS PANELS 300.00 0.00 0.00 0.00 0.00 0 300.00 0,00
10200 LOUVERS 1,900.00 0.00 0.00 0.00 0.00 0 1,900.00 0.00
10100 VISUAL DISPLAY BOARD 2,185.00 0.00 0.00 0.00 0.00 0 2,185.00 0.00
10160 TOILET PARTITIONS 1,971.00 0,00 0.00 0.00 0.00 0 1,971.00 0.00
10800 TOILET ACCESSORIES 3,057.00 0.00 0.00 0.00 0.00 0 3,057.00 0.00
12690 FLOOR MATS 2,519.00 0.00 0.00 0.00 0.00 0 2,519.00 0.00
10520 FIRE EXTINGISHERS 1,200.00 0.00 0.00 0.00 0.00 0 1,200.00 0.00
12490 WINDOW BLINDS 1,675.00 0.00 0.00 0.00 0.00 0 1,675.00 0.00
10990 WARDROBE SPECIALTIES 243.00 0.00 0.00 0.00 0.00 0 243.00 0.00
10440 SIGNS/FLAGPOLE 6,987.00 0.00 0.00 0.00 0.00 0 6,9B7.00 0.00
11500 FIREPLACE 1,500.00 0.00 0.00 0.00 0,00 0 1,500.00 0.00
1 AUDIOVISUAL EQUIP 3,200.00 0.00 0.00 0.00 0.00 0 3,200.00 0.00
14200 ELEVATOR 36,900.00 0.00 0.00 0.00 0.00 0 36,900.00 0.00
15500 MECHANICAL 354,000.00 0.00 0.00 0.00 0.00 0 354,000.00 0.00
15300 FIRE SPRINKLER 19,526.00 0.00 0.00 0.00 0.00 0 19,526.00 0,00
16QOO ELECTRICAL 154,423.00 0.00 0.00 0.00 0.00 0 154,423.00 0.00
SUBTOTAL 2,767,000.00 51,998.67 134,589.42 0.00 186,588.09 7 2,580,411.91 9,329.40
FEE 175,000.00 3,500.00 5,250.00 0.00 8.750.00 5 166,250.00 437.50
TOTAL 2,942,000.00 55,498.67 139,839.42 0.00 195,338.09 7 2,746,661.91 9,766.90
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AR~HIH~TURAl ALLIANCE
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November 10, 2000
400 C Li FTD N AVENUE SOUTH
Mr. Joe Lynch
City Administrator
Arden Hills City Hall
Round Lake Business Center
4364 W. Round Lake Rd.
Arden Hills, MN 55112-5794
M INN EAPO LI S, M INN ESOTA 55403-3299
TELEPHONE (6121 871-5703
FAX 16121371-7212
Re: Professional Design 5ervices Fee
New City Hall Project
Comm. No. 97149
Dear Joe:
e
This is a follow up to our March 8, 2000 letter to request additional professional design fees for two phases of
the New City Hall project.
Bac~rollnd
Our Basic Services fee of $162,500 was established in 1998 at 8.6% of an estimated construction budget of
$1,887,750.
The City has decided to proceed with a $2,942,000 construction project. The City has paid us $25,000 to
redesign the project to accommodate program and scope changes, which were initiated between the first and
second bidding of the project.
Rpone.c;t for Arlciitional Fpp'.
e
Per our March 8, 2000 letter, we indicated that we would request an adjustment of our fee based on the
accepted construction budget less the cost for the extension of the utilities and the $65,000 budget allocation
for the basement. The basis for our fee request therefore is:
Accepted Construction Budget
Less Utility Work
$2,942,000
(166,000)
.
Mr. Joe Lynch
November 6, 2000
Page 2 01 2
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Less Basement Allowance
Fee Basis
(55 (00)
$2,711,000
On behall of Architectural Alliance and our consultants, we are requesting fee for assistance during the
(second) bid period and an adjusted fee for the construction administration phase 01 the project based on the
adjusted lee basis amount $2,711,000 as follows:
1. Re-Bid Assistance Phase
5% of 8.6% of $2,711,000
$1I,657
2. Construction Administration Phase AdjusUTIent
a. 20% 018.6% of 2,711,000
b. 20% 018.6% of 1,887,500
c. Adjusted Construction Administration Phase Fee
46,629
32.465
14,164
3.
Total Additional Fee Request (11,657 + 14,164) =
25,821
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We vel)' much appreciate your consideration in this mailer. Please call me if you have any questions.
Thank You!
Sincerely,
f~ UvJiwM;L
PETER VESTERHOLT, AlA
Principal
PV/lld
cc: Ellsworth
Sterner
File
H:\HQPROJEC\ 1997\l997149\Office\ IIIOOOL2.doc
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March 8, 2000
Mr. Joe Lynch
City Manager
City of Arden Hills
Round Lake Business Center
4364 W. Round Lake Rd.
Arden Hills, MN 55112-5794
Re: New City Hall
Proposal for professional Design SelVices
Dear Joe:
Relative to our request for additional fees for the proposed revisions to the original bid documents and in
response to your February 28, 2000 letter, the following is noted:
In our February 17, 2000 letter we quoted a maximum-not-to-€xceed fee of $23,000 to make the requested
revisions to the original bid documents. At Ihe February 22, 2000 meeting with the City Council it was decided
to add a full basement under the main portion of the facility and a new stair selVing the basement This
decision will impact the work efforts of Architectural Alliance, our mechanical and electrical engineering
consultant, Cain Ouse and Associates and our structural engineering consultant, Meyer Borgman Johnson.
Our revised maximum-not-to-€xceed fee for the requested changes is as follows:
. Architectural Alliance $14,000
. Cain Ouse & Associates (mechanical and 7,000
electrical engineering)
. Meyer Borgman Johnson (structural engineering)
. Total
4000
$25,000
We estimate a substantial work effort associated with the requested changes. The relocation 01 the offices to
first floor, the addition of the full basement and the stair will require careful review of, and revisions to the
plans, reflected ceiling plans, elevations, engineering calculations, schedules, detail sheets, addition of new
drawings, and carelul coordination with our consulting engineers. We also estimate that several meetings
Mr. Joe Lynch
March 8, 2000
Page 2 of3
will be required with you and your staff as part of our work effort. It our work effort would prove 10 be less
involved than we judge it to be at this time, then you will not be billed for the maximum fee.
Relative to the time from the point that you issue authorization to us to commence the work until construction
can commence, it is calculated as follows:
. Preparalion of revised bid documents
. Bid Phase
. A ward Phase
. Contractor Mobilization *
. Total
I month
1 month
1 month
1 month
4 months
. It is possible that the contractor can mobilize faster than a month.
As a matter of courtesy you should also be aware that we will be requesting fee to administer the bid phase for
the City, and obviously Ihe construction phase later on. Last year the bid phase fee was $8,125, or 5% of the
total fee which was based on a $1,887,750 construction budget.
One other issue which needs to be addressed before we commence work is Ihe construction budget. When
bids were taken on March 11, 1999 the low bid was $2,] 76,000 (with brick exterior). The City was prepared to
award a construction contract for this amount. This amount should be adjusted to reffecl inflation at 5%
(recommended industry average), the extension of the sanitary sewer, waler selVice, and the additional
basement and stair, as follows:
. Original Base Bid $2,176,000
. Anticipated Inflation (5%) 108,800
. Sanitary Sewer Extension 115,000
. Water SelVice Extension 55,000
. Additional Basement and Stair h~ 000
. Total projected Low Bid $2,519,800
The construction industry continues to be very volatile, and it is entirely possible that you will not see the 5%
projected inflation increase when bids are taken again. However, it is also possible that the bids will come in
higher.
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.
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Mr. Joe Lynch
March 8, 2000
Page 3 of 3
We would appreciate receiving your written authorization to make the requested changes to the bid
documents and would also appreciate your acknowledgement in the authorization that the anticipated low
bid will be in the $2,500,000 range. Once bids are in, we will approach the City to request an adjustment of
our fee based on the actual bid amount less the cosl for extension of the utilities (the cost of which we can
identify by aItemale designation) and the $65,000 budget allocation for the basement.
We are prepared to commence work within a week or two after receiving your authorization to proceed.
Please call me il you have any questions.
Thank you!
Sincerely,
PETER VESTERHOLT, AlA
Principal
PV/Ild
cc: Ellsworth
Sterner
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CITY OF ARDEN HILLS
4364 WEST ROUND LAKE ROAD
ARDEN HILLS, MN 55112-5794
PLANNING
COMMISSION
INTERVIEWS
.
WILL BE HELD
IN THE
CITY HALL
CONFERENCE ROOM
PLEASE USE THE STAFF ENTRANCE
ON THE NORTH SIDE
OF THE BUILDING.
STAFF WILL THEN NOTIFY YOU
WHEN THE PREVIOUS INTERVIEW
HAS BEEN COMPLETED.
THANK YOU!
.
PHONE: (651)633-5676 . FAX (651)633-7839