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Home My WebLink AboutCCP 01-02-2000 . FILE CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112.5794 AGENDA CITY COUNCIL MEETING, CITY HALL MONDAY, JANUARY 2, 2000, 7:30 P.M. Citv Philosonhv To provide a basic and necessary scope of quality services through the innovative and purposeful use of resources. 7:30 P.M. 1. Call to Order 7:30 P.M. 2. Approval of Meeting Agenda 7:30 P.M. 3. Oath of Office . Beverly Aplikowski, Councilmember . David Grant, Councilmember . Joe Lynch, City Clerk/Administrator . . Terrance R. Post, Treasurer 7:35 P.M. 4. Approval of Minutes a. December 11, 2000 Regular Council Meeting b. December 18,2000 Special Council Meeting c. December 18, 2000 Council Worksession 7:40P.M. 5. Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar fannat. There will be no separate discussion of these items, unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda d. Claims and Payroll Res. #01-01, Designating Depositories and Corporate Authorization Res. #01-02, Designating Additional Money Market Depositories for Investment Purposes Res. #01-03, Designating Brokerage Firms for Investment in Financial Instruments Authorized by State Statute Consistent with City Investment Policy a. b. c. .. PHONE: (6511633-5676 · FAX 16511633-7839 AGENDA - PAGE TWO CITY COUNCIL MEETING, CITY HALL MONDAY, JANUARY 2, 2000, 7:30 P.M. . 7:40 P.M. 7:45 P.M. 7:50 P.M. 7:55 P.M. 8:00 P.M. 5. Consent Calendar, continued e. Res. #01-04, Transfer of Funds by Telephonic Instructions f. Designation of2001 Official Newspaper 6. Public Comments This is an opportunity or citizens to bring to the Council s attention any items not currently on the agenda. In adw-essing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 7. Unfinished and New Business a. Appointment of Acting Mayor, Council Liaisons, Professional Consultants, and Statutory Appointment of Planning Commission Members/Chairperson for 2001 8. Administrator Comments . 9. Council Comments 10. Adjourn The above times may vary depending upon length of issue discussion. .. . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 01/02/01 COUNCIL MEETING ~~~ \ /*~/ 0 )J? ~-- PAGEIOF2 ~...... i'J CLAIMS PAID SIr-TIC LAST COUNCIL MEETING (2/18/00) . iiCk:#/" ;<}~MQQNt?\I;:;: IIIIIIIII 18729 12/18100 Davanni's 65.47 Rink Attendant Trainin!! 18730 12118/00 Affinitv Plus Federal Credit Union 3.536.96 Second December Pavroll 18731 12119/00 ICJv1A Retirement Trust - 457 1,394.16 Second December Payroll ]8732 12119/00 Public Emolovees Retirement Association 3.182.54 Second December Payroll 18733 12/22/00 Skateville Roller Rink 30.00 Vacation Dav Trip 12/26/00 18734 12/22/00 Buck Hill 60.00 Vacation Dav Trio 12/26/00 18735 12/22/00 Science Museum ofMN 38.00 Vacation Dav Trio 12/27/00 18736 12/22/00 Elements Cafe 18.75 Vacation DavTrin 12/27/00 18737 12/22/00 !vfN Historical Sockt 5.00 Vacation Dav Trin 12/27/00 18738 12/22/00 Fuddruckers 14.95 Vacation Day Trip 12/29/00 18739 12/22/00 City ofRoseviUe IO.OO Vacation Dav Trio 12/29/00 18740 12/22/00 City of Shoreview 23.45 Vacation Dav Trio 12/29/00 18741 12/22/00 DCA, Ine - FSA Dcnartment 340.00 Daycare Reimbursement 12/08/00 18742 12/28100 F]aherty's Bowl 96.00 Vacation Dav Trip ]2/28100 18743 12/28/00 Grand Slam 19120 Vacation Day Trio 12/28/00 18744-45 Void 0.00 Alignment 18746 12/29100 Accurate Prcss, Inc. 387.66 # 1 0 Envc10nes 18747 12/29100 Anderbem-Lund Printin2" Co. 4.254.68 Winter 2000 Rec Guide 18748 12/29/00 Animal Control Services, Inc. 782.81 DOfJ/Cat Enforcement-November 18749 12/29/00 ADDle Business Forms, Inc. 382.48 Envclones-Utilitv Billinu 18750 12/29/00 Arden IIiUs Tire & Service Center 12.00 Toro Tire ReDair 18751 12/29/00 Beisswenllcr's How To Store 6.39 (6) Kcvs 18752 12/29/00 Berrcs, Sandra 1008 MileaQe Reimbursement 18753 J?/29/00 Goltman, Jennifer 207.50 Dance Instructor 18754 12/29/00 Brunn, LuAnn 240.00 December Cleaning-Citv Hall 18755 12/29/00 BunveU, Lvnn 207.50 Dance Instructor ]8756 12/29100 Corporate Exoress 396.87 Office Sunn]ies 18757 12/29/00 Electric Motor Renair, Inc. 175.73 Lift #2-Pumo Motor Renair 18758 12/29/00 Electronic Interiors, Inc 112.50 Elec Tech DesiQ:n-CC Chambers 18759 12/29/00 Fortis Benefits 380.08 Januar\! 2001 STD & LTD - Pre-Paid 18760 12/29/00 Frattallone's Hardware 78.26 December Purchases I I II Subtotal - Paid Claims 16.641.02 I Paid Claims From Above - 16,64102 Add Paid Claims, Page 2- ]4571.54 Total Accounts Pa~':tble Claims for Council Approval, 01102/01- 31.212.56 . Note: Checks for unpaid claims totaling S 132217.88 '..vere mailed on December 19, 2000 after approval at the December 18th Council Meeting. They were check numbers 18691 -18728 This sequence corresponds to unpaid temporary numbers Tl ~ T38, Check numbers 18689 -18690 were used for alignment ,""dY."""".'.'p,y.bl'.",I"i",,2 . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 01102/01 COUNCIL MEETING PAGE20F2 CLAI'\IS PAID SINCE LAST COUNCIL MEETING i12/18/00\ """CK'#"",. ....j;ii.."'@f....l.'.'. '''Ml!iij~t.. ..' .,'.',........... 18761 12/29/00 Graim"er, Inc. 71.50 December Purchases 18762 12/29/00 Hioh Point CreaLive, LLC 2,625.00 \Vinter 00-0 1 Rec Guide 18763 12/29/00 Hvdro Supplv Company 268.38 Ball Valves (6) 18764 12/29/00 Instrument Control Co. 305.66 Battery Charger 18765 12/29/00 Kath Auto Parts 40003 December Purchases 18766 12/29/00 Lake Country Service Cooncrative 3.776.44 Januarv 2001lnsurance/COBRA Pre-Paid 18767 12/29/00 Lewme 0 f i\1N Cities 278.00 Sewer Back-up RABA 18768 12/29/00 Lvnch, Joe 49.47 Expense Reimbursement 18769 12/29/00 McDonald Battery Co. 127.69 31 P Battery 18770 12/29/00 NfN Mutual Life Insurance 28530 Januarv 2001 Life Insurance Pre-Paid 18771 12/29/00 MOl1on Salt 1.471.71 Road Mix 18772 P/29/00 Natales Caffe. Inc. 83.84 Council \Vorksession12!l8/00 18773 12/29/00 Oakdale Communications 1,952.50 Telephone Purchase 18774 12/29/00 Olson, Michelle [91.95 Mileage/Expense Reimbursement 18775 12/29100 Pace Analytical 423.99 Water Testing-December 2000 18776 12/29/00 Perron, James 65.95 2000 Unifon11 Purchase 18777 12/29/00 Post, Terrance 115.64 Milea2:elExoense Reimbursement [8778 12/29/00 Owest ?1458 Tclcnhone Service-Public Works 18779 12/29/00 Ramsev County 6.99 Gas Card #1]3 18780 12/29/00 Schcrbel, David [5.00 Meeting Expense Reimbursement 18781 12/29/00 Sclutskv, T A & Sons 115.85 Recvcled Base ]8782 12/29/00 Stafford, Dwavne 25.36 Milea2:e Reimbursement 18783 12/29/00 Stowell, Sheila 34.08 Milea2:c/Exoense Reimbursement 18784 12/29/00 Svveenev, Pamela 11.22 Mileage /Expense Reimbursement 18785 12/29/00 Tarpet Stores 40.26 Tissue 18786 12/29/00 TimeSaver Off-Site Secretarial 442.51 Recording Secretary 18787 12/29/00 Ton T emoorarv 831.25 Temu-Office Assistant 18788 12/29100 United Business Machines, Inc. 65.39 Okidata Ribbons 18789 12/29/00 Xerox Comoration 276.00 November Base Charge I Subtotal- Paid Claims--- 14,571.54 II ",,,j"'''''''''''''''l",'',olo'd,,,,,,l 12/28/00 THU 15:28 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECT! ON ID ST. TIME USAGE T PGS. SENT RESULT . . CIty of Arden Hills I4J 001 ********************* ... TX REPORT .._ ********************* 4328 6333846 12/28 15:27 01'17 2 OK 12/28/00 THU 15:29 FAX 6126337839 City of Arden Hills ~OOl . TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECT ION ID ST. TIME USAGE T PGS. SENT RESULT ********************* *.* TX REPORT ... ********************* 4329 6124219511 12128 15:28 00'48 2 OK . . 12128/00 THe 15: 30 FAX 61263378.39 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTIO:\ ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills If!] 001 *ss****************** *** TX REPORT *** sss****************** 4330 6286833 12128 15:30 00'41 2 OK 12/29/00 FRI 08:40 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills Ig] 001 88*S***************** *** TX REPORT *** ********************* 4333 7860517 12129 08:37 02'35 4 OK 12/29/00 FRI 08: 41 FAX 6126337839 TIlANSMI SSION OK TX/RX NO CONNECTION TEL CONNECT! ON I D ST. T!ME USAGE T PGS. SENT REStl LT . . Cl t~' of Arden Hills I4J 001 ********************* *** TX REPORT *'* ********************* 4334 6123790268 12/29 08: 40 00'46 3 OK 12/29/00 FRI 08:42 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills I4i 001 ********************* *** TX REPORT *** ********************* 4335 6461220 KMWB WB23 MPLS M 12129 08: 41 00'48 3 OK 12/29/00 FRI 08:43 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME !:SAGE T PGS. SENT RESULT . . City of Arden Hills Ii1I 001 *sss***************** *** TX REPORT *** ss******************* 4336 6123701378 BRW, INC. 12/29 08:43 00'48 3 OK 12/29/00 FRI 08:45 FAX 6126337839 'fRANSMISSIor; OK TX/RX NO CONNECTIO'l TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills Ig] 001 s******************** *** TX REPORT *** ********************* 4337 7637060891 12/29 08:44 00'50 2 OK 12/29/00 FRI 08:46 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills ~ 001 ********************* *** TX REPORT *** ********************* 4338 2282191 12/29 08:45 00'38 2 OK 12/29/00 FRI 08:47 FAX 6126337839 TRANSMISSION OK TXlRX NO CONNECTIO'\ TEL CONNECTIO'\ ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills i;1] 001 ********************* *** TX REPORT *** ********************* 4339 2279371 12129 08:47 00'39 2 OK 12/29/00 FRI 08:49 FAX 6126337839 TRANSMISSION OK TXlRX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City af Arden Hills IiZI 001 ********************* *** TX REPORT *** ********************* 4340 4821262 12129 08: 48 00'53 2 OK l t. e .. e CITY OF ARDEN fiLLS, MINNESOTA CITY COUNCIL MEETING DECEMBER 11, 2000 7:30 P.M. - ARDEN fiLLS CITY COUNCIL CHAMBERS O ~jJ' "...... i .; p),,,5 ~,~\ r~- iJ bl';;,""t.1i Ii CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:30 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Absent: None. Also present were City Administrator, Joe Lynch; Public Works Director, Dwayne Stafford; City Accountant, Terrance Post; Building Official, Dave Scherbel; Planner, Jennifer Chaput; Parks and Recreation Director, Thomas Moore; City Engineer, Greg Brown, BRW; City Attorney, Jerry Filla; and Recording Secretary, Carla Wirth. ADOPT AGENDA Councilmember Grant requested that Item 6G, Vendor Authorization, Comprehensive Park and Recreation Plan, be considered prior to Item 6A. Councilmember Aplikowski requested the addition ofItem 61, City Events Discussion. MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion to adopt the agenda for the December 11, 2000, regular City Council meeting, as amended. The motion carried unanimously (5-0). APPROVAL OF MINUTES A. November 13, 2000 Regular Council Meeting B. December 4,2000 Special Council Meeting (Planning Commission Interviews) C. December 4,2000 Truth in Taxation Hearing Councilmember Grant requested the following changes to the November 13, 2000 Regular Council meeting minutes: Page 2, fifth paragraph, "He noted the project payment includes some storm sewer extension and minor work in Arden Manor Park, both of which were partially completed. Page 2, ninth paragraph, "Councilmember Grant asked lithe City will submit for a portion of the development grant money to fund the project." Page 6, eighth paragraph, "Councilmember Grant stated the Parks, Trails and Recreation Committee would meet. . ." Councilmember Larson requested the following changes to the November 13,2000 Regular Council meeting minutes: Page 6, sixth paragraph, "Mr. Lynch stated, on another item, that he recently attended the Governor's Big Plan meeting, adding that nothing new with regard to the ARDEN HILLS CITY COUNCIL - DECEMBER II, 2000 0,-" r;y" D. fr^~T · j' k{: ;;.;.~- , 2 plan was revealed or discussed." Page 7, sixth paragraph, "He noted the capital budget would be affected if a replacement truck were purchased." Page 9, first paragraph, "Councilmember _ Larson stated that Commissioner Nelson was willing to remain on the Commission until Summer ., 2001." , Councilmember Rem requested the following change to the November 13,2000 Regular Council meeting minutes: Page I, paragraph preceding election motion, "Councilmember Rem stated that Precinct 3 often gets new voters, adding that they often have a lower percentage of l2ITregistered voters than other precincts." MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to approve the November 13, 2000 Regular Council meeting minutes, the December 4, 2000 Special Council meeting minutes, and the December 4, 2000 Truth in Taxation Hearing minutes as corrected above. The motion carried unanimously (5-0). CONSENT CALENDAR A. B. C. D. E. F. G. Claims and Payroll 2001 Liquor License Renewals IRS Mileage Rate Increase Abdo, Abdo, Eick & Meyers, Authorization for 200 I Audit Agreement Law Enforcement Services Agreement, Three Year Renewal Contract LMCIT Municipal Excess Liability Coverage Resolution #00-47, 2001 Pay Plan e With regard to Item 4e, Law Enforcement Services Agreement, Three Year Renewal Contract, Councilmember Grant noted it states "City of Shoreview" rather than the "City of Arden Hills" on first page and signature blocks. Councilmember Larson inquired regarding the overbilling of the sheriff's contract. Mr. Lynch explained the Ramsey County Sheriff has indicated they could not give an estimated net billing based upon planned revenues. In addition, it is easier for them administratively to address contract revenues at the end of the contract year. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda. There were no public comments. e e . . ARDEN HILLS CITY COUNCIL - DECEMBER II, 2000 DRAFT 3 UNFINISHED AND NEW BUSINESS G. Vendor Authorization, Comprehensive Park and Recreation Plan Mr. Moore noted the planning process for the City's first Comprehensive Park and Recreation Plan began at the April 25, 2000 Parks, Trails and Recreation Committee (PTRC) meeting. At that meeting, they voted unanimously to present the concept of a Comprehensive Park and Recreation Plan to the Council for approval. That recommendation was presented to the Council at their June 26, 2000 City Council meeting where a motion was made, seconded, and unanimously carried to approve funding of a Comprehensive Parks and Recreation Plan. He reviewed the process undertaken, noting the vendor selection process took five months and 148 hours of staff and PTRC time to complete. He advised that the three vendors selected to make a presentation to the PTRC were URSIBRW, Inc., Short Elliott Hendrikson, Inc., and Ingraham & Associates. After three hours of presentation and discussion time, the PTRC unanimously selected Ingraham & Associates as the preferred vendor for the City's first Comprehensive Park and Recreation Plan. Mr. Moore acknowledged the attendance of Commission members at the meeting tonight. MOTION: Councilmember Grant moved and Councilrnember Larson seconded a motion to approve Ingraham & Associates as the vendor for the City's first Comprehensive Park and Recreation Plan. The motion carried unanimously (5-0). A. Planning Cases 1. Case #00-44, City of Arden Hills, Special Use Permit (SO'h Anniversary Banners) Ms. Chaput explained that the City is requesting approval of a Special Use Permit (SUP) to attach banners to 17 utility poles along County Road E for the year 2001, in celebration of the City's 50'h Anniversary. The Events Committee has proposed that banners, advertising the Anniversary, be attached to the utility poles along County Road E during the year. She advised that the public hearing was noticed in the newspaper and since the Planning Commission was by- passed, the public hearing will be held at the Council meeting tonight. Mayor Probst opened the public hearing at 7:44 p.m. Ms. Chaput stated banners were placed in these locations approximately eight years ago and supported by local business people. She noted the applicable sign ordinance sections states that attaching to sign posts is prohibited as well as posting any sign within the public right-of-way or within dedicated public easements. However, the Council may, upon recommendation from the Planning Commission, grant a permit to allow temporary civic or community signs to be located within rights-of-way and easements for a specific period oftime. Ms. Chaput advised that this application can be evaluated according to the "Additional Flexibility" section of the SUP requirement of the Ordinance as follows: ARDEN HILLS CITY COUNCIL - DECEMBER II, 2000 r"if0'jJ\ ~T LJ,tt~ ,... . . 4 (a) A degree offlexibility in the application of this Ordinance by allowing signs that are not specifically permitted by this Ordinance. The proposed banners are not permitted by the Ordinance, as written, for the following reasons: banners are prohibited; signs attached to utility poles are prohibited; and signs in the right-of-way are prohibited. Some flexibility to this language may be made to support a different type of sign application than what is defined in the Sign Ordinance. Banners promoting a City event, located within the City's right-of-way and attached to utility poles maintained by the City differs from any other applicant wanting to promote a business or place a sign on land that is not theirs. Therefore, although these signs are not permitted by Ordinance, it is clear that there should be some flexibility for an application that didn't appear to be a consideration when the Ordinance was written. e (b) Unique circumstances that may not have been apparent when the Ordinance was adopted. At the time that the Ordinance was adopted, the types of banners, as proposed, were not addressed. The section of the Ordinance that refers to signs attached to utility poles as being prohibited was referring to "snipe signs" or a temporary sign or poster affixed to a tree, etc. When this language was adopted, staff does not believe it considered banners like those that are proposed by the City. The same holds true for not allowing signs within the City right-of-way, directly relating to allowing signs on utility poles which are in the right-of-way. The Ordinance also does not permit banners of any sort, except as approved by the City Council. Banners, as defined by the ordinance, are "A temporary sign or attention getting device, generally made of flexible materials, such as paper, cloth, plastic or any non-rigid material with no enclosing framework." Staff does not believe that this language considered this type of application of banners but relates specifically to business advertising banners. A 50th Anniversary celebration is a unique circumstance for the City and should be granted the necessary sign approvals to celebrate this civic event. . (c) Changing technologies in the Sign Industry. Overall, it could be said that the sign materials and durability have been improved over time and signs that may not have been aesthetically pleasing in the past, are much more acceptable today. Ms. Chaput stated that based on this analysis, staff recommends approval of Planning Case #00- 44, Special Use Permit, to attach banners to 17 utility poles along County Road E for the year 2001 in celebration ofthe City's 50'h Anniversary subject to three conditions as detailed in her staff report. No comments were made so Mayor Probst closed public hearing at 7:49 p.m. Councilmember Grant asked how long the banners would be in place. Ms. Chaput stated the banners would be in place during the calendar year. Councilmember Aplikowski asked if the ordinance would be looked at for possible change to allow this type of request in the future. Ms. Chaput stated the Planning Commission would review the sign ordinance as a whole so this discussion may be raised as something that could be permitted by the City. Councilmember Aplikowski stated her support of the banners. . . . . ARDEN HILLS CITY COUNCIL - DECEMBER Il, 2000 5 MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to approve Planning Case #00-44, Special Use Permit to attach banners to 17 utility poles along County Road E for year 2001, in celebration of the City's 50th Anniversary, with the following conditions: I. Each banner shall not exceed 32 square feet in area, as required by the Sign Ordinance; and 2. In celebration of the 50'h Anniversary of the City, the banners shall remain up for the 200 I calendar year; and 3. The Planning Commission will review this issue in 2001 and make recommendations to amend the Sign Ordinance accordingly. The motion carried unanimously (5-0). 2. Vaughan Tower Appeal (Code Enforcement) Ms. Chaput explained that the Building Official denied a building permit application for the construction of a new antenna tower at 1777 Gateway Boulevard based on the regulations of the Zoning Ordinance. That decision is being appealed by Dan Vaughan, the property owner of 1777 Gateway Boulevard. The appeal process requires that the Planning Commission make a recommendation to the City Council, with findings regarding the Building Inspector's interpretation of the Zoning Ordinance in this matter. Ms. Chaput advised that the Planning Commission, at their December 6, 2000 regular meeting, supported staffs decision to deny a building permit request by Dan Vaughan based on four findings. She presented the background section of her staff report which indicated that U.S. West made application to the City in Planning Case #98-10, to install an antenna array on the tower at 1777 Gateway Boulevard (formerly 14th Street) owned by Dan Vaughan. The application was approved with the condition that they comply with the Ehresmann Engineering report dated February 2, 1998. Ms. Chaput explained that after numerous engineering reports, requested by staff and Mr. Vaughan, serious questions were raised regarding the State Code compliance of the antenna. After confirmation from the State, City staff declared the tower to be an unsafe structure. Ms. Chaput advised that Mr. Vaughan applied on December 17, 1999, for a building permit to construct a new 700-foot tower on the site. On January 6, 2000, staff denied the building permit application because construction of a new tower to replace the existing did not meet the requirements of the Zoning Ordinance. She explained that the Zoning Ordinance does not allow for towers over 75 feet high and towers are only allowed as an accessory use to the principal use on the property. Mr. Vaughan appealed the building permit denial on February 24,2000. Ms. Chaput explained that the Building Official has denied Mr. Vaughan's building permit application to construct a new 700-foot tower for the following reasons: ARDEN HILLS CITY COUNCIL - DECEMBER 11,2000 6 l) Section 6 #3 (a) of the City of Arden Hills Zoning Ordinance states that, "No antenna or tower shall exceed a height of seventy five feet (75');" and Section 6 #2 of the City of Arden Hills Zoning Ordinance states that, "Antennas, satellite dish antennas and towers are allowed only as special accessory uses. They are therefore allowed only on property containing a principal use to which the antenna, dish antenna or tower is accessory;" and Section II (A) # I of the City of Arden Hills Zoning Ordinance states that, "No building permit or other permit pertaining to the use ofland or buildings shall be issued unless such building is designed and arranged to conform to the provisions of this ordinance." . 2) 3) Mr. Scherbel stated he denied the request based purely on zoning issues. Councilmember Aplikowski inquired regarding the use for the original tower when constructed. Mr. Scherbel explained that when the tower went up in 1981 and at the time approved, it was a two-way radio tower with three antenna groupings at a 600 foot level. The tower was built without meeting the State requirement of one-half inch radial ice being calculated on the tower structure. He explained that State law came into effect about a year before they built the tower but it was never designed with that criteria. Now there are numerous antenna groupings. John Bannigan, attorney representing Mr. Vaughan, introduced himself. He reviewed the background material related to this case and clarified that by definition it is not saying the tower is prepared to collapse, but that the tower is non-code complaint. However, that issue is not . before the Council tonight. Rather, the question is one of use and whether Mr. Vaughan was appropriate in applying for a building permit to erect a code complying tower to replace the non- compliant tower. Mr. Bannigan noted the City issued a SUP making it a complying land use but, as the Building Official indicated, it was not known to the City, the applicant, nor Motorola who designed the tower that Minnesota Codes had changed to require one-half inch radial ice loading. He explained that they proposed at the end of 1999 or beginning of 2000, to build a new code compliant tower on the site and to take the non-complaint tower down so he could continue to provide the same service. Mr. Bannigan stated now they are looking at zoning districts which are not favorable to this type of use due to code and zoning changes. He stated they had hoped to have a site plan before the Planning Commission indicating their intention to bring the tower into compliance and developing the rest of the site. Mr. Bannigan stated they do not take issue with whether the Building Official has applied the proper codes to the application and believe this is only one step in a continuum they hope to take to the Council over the next year. He offered to show that plan to the Council. Mayor Probst explained the proper procedure would be to present that plan to staff and then the Planning Commission. Mr. Bannigan stated a presentation to the Council at this time would provide an opportunity for the Council to provide direction to staff, however, this is a Council determination. . . . . ARDEN HILLS CITY COUNCIL - DECEMBER 11,2000 ['.~"". P'~, fi."'.... ~.....~. T .J'!--", J'" "'" .., t..~. .......,..,;::. .- "'\<" "" 7 Mayor Probst asked if the Council is under the same limitations on timing of approvals and denials as relates to other planning actions. Mr. Filla stated the City has continued this process a number of times at the request, written or verbal, of the property owner. He stated the timing of the review process is covered by State regulations which indicate 90 to 120 days with an extension at the consent of the property owner. Mr. Filla stated his agreement with the Building Official's finding and Planning Commission recommendation. He stated the City has a process to review development applications, text amendments, and rezonings if that is requested. All of them require application and reviews by the Planning Commission at public hearings. Mr. Filla stated his agreement with Mr. Bannigan that the Building Official acted properly and the other matters, while important, will be dealt with at some point in the future when Mr. Vaughan can make a more thorough presentation. Mr. Filla stated that in 1981, towers were a use consistent with the City's regulations and allowed via a SUP. At that time, it was not realized that the design should have been to a higher standard so the tower has never complied with the State building code. The City then changed its regulations in 1990 by adopting the Gateway Business regulations and rezoned this property and other property within the Gateway area. Some were rezoned from Limited Industrial or Light Industrial to Gateway and some from Residential to Gateway. In 1990, the tower use continued to be allowed in the Gateway zone by SUP. It became a nonconforming use in 1993 when the City adopted regulations to limit the size of towers or towers as a principal use. Mr. Filla stated all of those regulations apply to the repair or replacement of the nonconforming tower. Mayor Probst asked if denial of the appeal would prohibit rebuilding the tower. Mr. Filla stated it would be difficult to reconstruct a tower in the Gateway zone without a legislative change. Mayor Probst asked if the design parameters compared with what is required today and how that comes into place as it relates to the denial. Mr. Filla stated ifthe City accepts the recommendation of the Planning Commission and affirms the decision of the Building Official, that does not mean the tower will come down. He explained that additional actions would be needed, based on additional investigation that the tower is being operated in manner inconsistent with the SUP. If that is concluded, then a public hearing to rescind the SUP would be held. Mr. Filla explained that the next logical step would then be to tell the property owner to take the tower down. Mr. Filla stated the City could also conclude, based on the Building Inspector's comments and engineering studies dealing with this tower, that the tower is a public safety hazard. Then the City would conclude the tower fails to comply with State building requirements and is a danger in some manner to public health, safety, and welfare. However, that would require a different process. Mr. Filla stated the third possibility is if an ice storm were to occur and the weight of the ice caused the tower to collapse. He explained that, at that point, he would encourage the City to ARDEN HILLS CITY COUNCIL - DECEMBER II, 2000 p"',."' T .~ cl 8 look at the conforming and nonconforming uses and determine if the tower can or cannot be constructed. . Mr. Filla stated the legal issues with these scenarios are complicated and the property owner does not share staffs interpretation of which regulations would apply in those situations. However, the applicant agrees tonight that the Building Official properly applied the code in denying the building permit application. Mr. Bannigan stated he had asked the Planning Commission to table the matter until they could bring in their own plan. However, he realizes certain aspects need finality but, in his view, to delay and consider the site plan development and land use application at the same time as considering the tower and other aspects would be appropriate. However, the Planning Commission did not concur with that method. Mr. Bannigan stated he would support delaying and keeping both to run concurrently. He stated they would also have to continue to renew the 60-day reviewal extension. Mr. Bannigan stated irrespective of Council action tonight, they will be presenting their plan but would prefer not denying the appeal. Councilmember Larson asked why they do not withdraw the appeal. Mr. Bannigan stated this has been with staff since February and if he were to have processed it, he would have recommended it be taken from the table. However, there does need to be some finality. He stated he is not interested, at this point, in removing it from the table. Councilmember Larson noted that City never reached a conclusion the tower was unsafe to e continue and nothing prevents the applicant from continuing operation but the applicant would be prohibited from adding to the tower or increasing revenue. Mr. Bannigan stated that is correct. Councilmember Larson stated the only argument is if the Council were to move to find the tower represents some type of health and safety issue and takes action on that point. Mr. Bannigan reviewed the past consideration on the compliance and load issues, and change in the Code. He stated his agreement with Mr. Filla that this is not an easy legal consideration. Mayor Probst reviewed that a year ago is not the first time the issue of the structure surfaced. He stated there was something several years ago that triggered, in part, the same discussion. Mr. Bannigan stated that is correct, it was discussed about three years ago. Mayor Probst reviewed the issues that had been discussed and determination that the antenna may have been constructed beyond the approved height. Mr. Bannigan stated the initial lease was with Motorola and went from 3 to 25 antenna by the end of the lease. Then Mr. Vaughan reduced the net number to 20. Mr. Bannigan stated the issues related to the land use will be returned at a later date. . . . . ARDEN HILLS CITY COUNCIL - DECEMBER II, 2000 [r~2i, F'~ ll~ r: ~r ,j. ~ ,_ t~~'t ~ ~ 9 Mr. Vaughan, applicant, explained that until this recent incident with Quest, he was unaware the tower had to conform to the one-half inch ice standard. He stated when ever there was a change in the array of the towers, he had an engineering study conducted to determine whether it was safe. As a result, he has declined an array of users to go on the tower. He stated this is his living and no one is more concerned with safety than is he. Now that he has learned that the law was changed, he researched when the law was changed and learned it was prior to the time the tower was constructed, meaning the City and his engineers missed that new regulation. Now, to correct the problem, they are willing to reconstruct the tower at his expense. Mr. Vaughan stated he respects the City Building Official and has always tried to be a good citizen of Arden Hills. He stated he wants to address his plight and assured the Council they want the tower to be safe. Mayor Probst noted the action proposed is a review ofthe denial by the Building Official. He noted the staff and Planning Commission recommendation is well documented to affirm the denial. Mr. Filla explained that tabling consideration does not gain anything for either party. He stated if a decision is made tonight, this part is resolved. If they want to apply for some type of a use, once approval is given for the use to be constructed, the next logical step is to make application for a building permit. Mr. Filla stated that could only happen if the Council ultimately decides to change the regulations. Councilmember Aplikowski noted that things have changed over the last ten years no matter what the business is, and it behooves the business person to be aware of those changes. Councilmember Aplikowski stated she finds it difficult to believe they had no knowledge of the change in regulations. She stated she knows there have been discussions on road and land issues in the past. Councilmember Aplikowski stated she does not want to tell any business that they cannot remain in business. But, at the same time, she does not want to consider a new tower since they are no longer allowed in the Gateway District. Mayor Probst stated his support to affirm the denial as recommended by staff. He noted Mr. Bannigan has stated he agrees with the logic used by the Building Official in his denial so it would seem appropriate to close this "chapter" and move onto the next one. Councilmember Grant stated if the Council does not affirm the denial, it does not change that denial. Mr. Filla explained the request of the property owner is to postpone this decision so it can be considered concurrent with a development action. However, he believes that would complicate future considerations. Mr. Filla reiterated that by affirming staff s recommendation, it does not require the tower owner to remove that tower. Mr. Filla again reviewed the possible future scenarios the Council may consider. Councilmember Larson stated his support to affirm the decision of the Building Official, noting that once it is done, three events could occur. He reviewed those three events and stated his support to take action on the appeal tonight. ARDEN HILLS CITY COUNCIL - DECEMBER 11,2000 ~ ,.,..,,> i~:c ;:'40,",-'((' , "," ~ l ~~,,/!' L \. .t:-'-""'t. L i 10 Councilmember Rem agreed that according to documentation presented, the Building Official has reached an appropriate determination which she supports. . Councilmember Aplikowski asked if the property owner was notified when the City changed the zoning, Mr. Filla stated he reviewed the City files and in 1990, when City adopted the Gateway zoning regulations, it was preceded with appropriate mailed and published notices. In 1993, there was also appropriate published notice. However, he remembers Mr. Vaughan indicating he may have had some health problems during those times, which prevented him from being as involved, as he would have liked to have been. Mr. Filla stated the action taken ten years ago and seven years ago was not contested. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to uphold the decision of the Building Official and recommendation of the Planning Commission to deny a building permit request by Mr. Dan Vaughan based on the following findings: I. An application for a building permit was made by Dan Vaughan to reconstruct a new 700 foot antenna tower; and 2. The proposed new tower is greater than 75 feet in height and serves as the principal use on the property; and 3. City staff denied the application based on staff s interpretation of City Ordinance 291; and 4. City staff correctly interpreted the Ordinance and the denial is affirmed by the . Planning Commission. The motion carried unanimously (5-0). B. Planning Commission Vacancy, Appointment Mayor Probst reported there was correspondence from Planning Commissioner Nelson indicating flexibility in his situation. Mayor Probst stated he would recommend the Council appoint two new Planning Commissioners, Warren Pakulski and A. Clayton Zimmerman, effective the first meeting in January of2001. MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to affirm the following appointments to the Planning Commission: Warren Pakulski and A. Clayton Zimmerman effective the first meeting in January of 2001. The motion carried unanimously (5-0). C. Resolution #00-41, Resolution Authorizing a Surcharge and Eventual Shutoff for City Water Users Using Non-Radio Read Meters Mr. Stafford reviewed that at the November 13,2000 Council meeting, he had advised that approximately 160 water meters remain to be replaced or upgraded. He noted the three options undertaken to encourage the remaining residents to schedule access to the City-owned meter on . their property as rcquired by City Ordinance Section 28-71. . e . ARDEN HILLS CITY COUNCIL - DECEMBER 11,2000 t': ,'.~' ('co _,~J -; ;' i ',':1" II .^, _:.~ " ,'; ~l' Mr. Stafford stated the contractor has been unsuccessful in his attempts to contact anyone at these residences to schedule this work. He recommended the Council adopt the draft resolution which would authorize a surcharge and eventual shutoff for City water users using non-radio read meters. Mayor Probst noted the draft letter staff recommends be sent to notifY these residents. He suggested the letter being sent to the residents emphasize the water meters are owned by the City. Mr. Stafford indicated how the letter could be so revised. MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to approve Resolution #00-41, Authorizing a Surcharge and Eventual Shutofffor City Water Users Using Non-Radio Read Meters. Councilmember Rem asked if the letters would be sent via certified mail with return receipts. Mr. Stafford stated that is correct and the letters will be mailed before the first of the year. The motion carried unanimously (5-0). D. Resolution #00-48, Resolution Revising Sanitary Sewer Utility Rates Effective January 1,2001 Mr. Post explained that at the February 28, 2000 regular meeting, the Council adopted a resolution to revise the sanitary sewer utility rates effective January I, 2000. The impact of that action was to increase the senior rate flat charge and to decrease rates to other sanitary sewer customers. The increase in the senior rate resulted from an earlier staff recommendation to phase in a seventeen percent increase over a three year period (1999-2001) to accomplish the objective of having the senior sanitary sewer rate reflective of average senior water consumption relative to other residential customers. The first two years of that phase-in have been implemented and staff recommends the Council adopt the draft resolution revising the sanitary sewer utility rates effective January 1,2001. Mr. Post stated in light of the continued reduction in processing costs from the Metropolitan Council Environmental Services Division, the City is experiencing a double benefit ofreduced processing and reduced flow which is reflected in a recommendation to further reduce the non- senior sanitary sewer rates. Thus, staff is also recommending a reduction in the residential and non-residential sanitary sewer rates. Councilmember Larson stated he has been an advocate of not making a distinction between regular and senior rates and believes the best way to assess sanitary sewer rates is based on water usage, taking into consideration if they are away during the winter months. He stated he hopes, at some time, the appropriate advisory committee takes another look at whether there is a method to base the sanitary sewer rates on water consumption rather than a combination of flat rate and water consumption. ARDEN HILLS CITY COUNCIL - DECEMBER 11,2000 ~tr l~ ~ 12 MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to approve Resolution #00-48, Revising Sanitary Sewer Utility Rates Effective January 1,2001. The motion carried unanimously (5-0). . E. Resolution #00-4S, Clarifying Final Sums of Money to be Levied for Levy Year 2000, Payable in 2001 Mr. Post noted the Council has had several meetings in 2000 to review and prepare the budget for 200 I. On December 4, 2000, the Council held its Truth in Taxation Hearing to review the proposed budget and levy. After completion of that hearing, the Council provided no additional discussion comments relative to the proposed levy, which represents a 2.50% increase over the payable 2000 levy. Staff recommends the Council adopt the draft resolution to clarify the final sums of money to be levied for levy year 2000, payable in 2001. MOTION: Councilmember ApIikowski moved and Councilmember Larson seconded a motion to approve Resolution #00-45, Clarifying Final Sums of Money to be Levied for Levy Year 2000, Payable in 2001. The motion carried unanimously (5-0). F. Resolution #00-46, Resolution Adopting the 2001 Budget Mr. Post presented the changes made to the EDA budget since the Truth in Taxation hearing, . noting the reduction of District #2 revenue and expenditures of $45,000. Mr. Post presented a summary of the final proposed 2001 budget and recommended the Council adopt the resolution for the 200 I budget. MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to approve Resolution #00-46, Adopting the 2001 Budget. The motion carried unanimously (5-0). G. Vendor Authorization, Comprehensive Park and Recreation Plan This item was considered prior to Item 6A. H. Authorize Special Council Meeting, December 18, 2000 for End-of-Year Final Business Mr. Lynch stated staff has requested the opportunity to have a decision-making Council meeting in conjunction with the December 18, 2000 workshop to consider payroll, claims, and other potential items. The request is to schedule this meeting so it can be posted and Council decisions can be made at that meeting. MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion to authorize the scheduling of a Special Council Meeting on Monday, December 18, 2000 for end-of-year final business. The motion carried unanimously (5-0). . . e . ARDEN HILLS CITY COUNCIL - DECEMBER II, 2000 ':-:-'-"^:-~r ,~.; J 13 I. City Events Discussion Councilmember Aplikowski provided an update on the events planned for the 50th Anniversary Celebration. She then reported on the Day in the Parks event and potential activities. She advised that the fireworks event is currently on hold pending a site investigation. Councilmember Aplikowski displayed two colored examples of the 50th Anniversary Celebration banners and requested Council input. Councilmember Aplikowski stated the Proclamation Day event that was scheduled for February 14th, has now been tentatively rescheduled to February 12'h, a regular City Council meeting date. The event has been expanded to include the business community and will be held at the Holiday Inn. Staff has determined it will not cost much to do that as long as the Cable Company can provide service at that location. Mr. Post reviewed the budget for the 50th Anniversary Celebration and requested a motion to adopt this budget. Councilmember Larson asked if corporate contributions is a firm amount. Mr. Post stated he has been involved with some of the fund raising activities and there are currently firm commitments for approximately $25,000 in contributions. MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion to approve the 50th Anniversary Celebration Budget as presented in the bench handout. The motion carried unanimously (5-0). The Council discussed the banner sketches and their individual preferences. MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to approve the lighter colored version of the 50th Anniversary banner. The motion carried unanimously (5-0). With regard to the 50'h Anniversary Celebration, Mr. Lynch advised that they would like to include the recognition of former City Councilmembers and Mayors. They would also like to tie in businesses as being part ofthe City's history. He explained it is suggested to have a presentation of the proclamation by the Council and then a short history ofthe businesses followed by socialization. Councilmember Aplikowski stated she has no objection to those suggestions as long as the cost is covered from the budget. Mr. Lynch noted that a confirmation has not yet been received on use of the hotel banquet facilities. ARDEN HILLS CITY COUNCIL - DECEMBER 11,2000 14 Councilmember Larson stated his support to invite the businesses that have already contributed to the event. . Mayor Probst suggested a printed invitation be used to invite them at the request of the Mayor and Council. Council consensus was reached to proceed on this basis. Mr. Lynch explained the sole purpose is to present the proclamation so another Council business meeting will need to be scheduled. ADMINISTRATOR COMMENTS A. Part-Time Building Inspector Position Mr. Lynch reviewed the City's past contractural relationship with the City of Shoreview for part time building inspection services which Shoreview was not able to totally fulfill. Staff recommended the City authorize a part time building inspector/code enforcement position. He advised of an applicant who is available for 20 hours per week, has experience with fire inspections, and can conduct fire suppression inspections. He stated the City of Shoreview has indicated a desire to also use that person for such purposes. Mr. Lynch stated the applicant will need some training related to building inspections. Councilmember Grant asked if other options were evaluated. Mr. Lynch reviewed staffs contact with neighboring communities and advised that is not an option. . Councilmember Rem asked if those positions are licensed by the State. Mr. Lynch stated Mr. Scherbel is licensed so this employee can work under his direction and fulfills the State requirement. He reviewed the work ofthe applicant with the Lake Johanna Fire Department. MOTION: Councilmember Larson moved and Councilmember Rem seconded a motion to approve the hiring of Eric Nordeen as a part-time Building Inspector. The motion carried unanimously (5-0). B. Department Quarterly Reports Mr. Lynch noted the Fourth Quarter Department Reports. Mayor Probst commended Parks and Recreation Director Thomas Moore for his appointment to the Minnesota Recreation & Parks Legislative Committee. Mayor Probst inquired regarding the half dozen sewer plugs in the last month. Mr. Post reported on a break in a water line and a possible future project to repipe from County . Road E-2 to McCracken Lane due to high maintenance costs for this line. . e . ARDEN HILLS CITY COUNCIL - DECEMBER 11,2000 15 "t1"" I' ~ COUNCIL COMMENTS AND COMMITTEE ACTIVITY REPORTS On behalf of the Parks, Trails and Recreation Committee, Councilmember Grant expressed their appreciation for approval of and funding the Comprehensive Park and Recreation Plan and awarding ofthat project to Ingraham & Associates. Councilmember Larson reported on action taken at the last Planning Commission meeting. Councilmember Aplikowski commented on her attendance at the staffi'public celebration and reported she was asked by many to thank the Council for the Christmas gifts which were most appreciated. Councilmember Aplikowski asked staff to draft a letter of appreciation to the retiring Coalition for Healthy Youth Chair Timothy Thompson for his work with that coalition. She also noted the great contribution of Thomas House, Ruth Fingerson, and Ady Wickstrom and stated she wanted to publicly thank them for their time and effort. She commented that the Coalition may not continue once the Chair retires since other groups have taken over those responsibilities. Councilmember Aplikowski stated she would like to keep the logo discussion on the agenda for December 18th so it can be moved forward for the new year. Councilmember Aplikowski raised the issue of the Surface Water Management Plan and recommendation to have BR W withdraw as a candidate for this project and write the scope of services. Mayor Probst noted that someone with expertise is needed to draft the request and assure its accuracy. He stated he is comfortable with staffs recommendation. Mr. Lynch stated staff discussed this issue and some of the same concerns were raised about losing a potential service provider who knows Arden Hills best and may be able to develop a plan in the shortest amount of time. He noted the benefit to be gained with BR W writing the scope of services is to get the best price on the contract. He noted the other two applicants are widely known and have done a lot of municipal work in other cities. Councilmember Grant stated he has no objection as long as there is an adequate number of bidders. He agreed the best use ofBRW may be to write the scope of services. Mr. Lynch stated staff discussed the possibility of going to other engineering firms who did not respond. However, the RFQ was sent to ten to twelve firms and only three responded so it was felt to be fair to invite responses from those three responders. Councilmember Larson stated he is comfortable with staff's proposal and believes it would be a good use of BR W' s expertise to layout the scope of services and negotiate something with the two other firms. He suggested a larger issue is what the Council sees within the scope of services with the City Engineer and what services are not within the scope of services. ARDEN HILLS CITY COUNCIL - DECEMBER 11,2000 r'O c' --~'''' 16 :'1 '<.>.CO' >.. ~~, - :-. k Councilmember Rem agreed it would be interesting to see the type of analysis and prices received from BRW. She stated she would appreciate being able to ask someone other than who . has done the specifications for alternatives. Councilmember Rem noted that Greg Brown has done a good job and she would appreciate his analysis of the proposals. Mr. Post stated one of the more controversial aspects of the Second Generation Surface Water Plan would be its linkage to the City's Pavement Management Plan. Councilmember Aplikowski stated she is also comfortable with staffs recommendation to use BRW to draft the scope of services and specifications. Councilmember Rem commented brietly on the 2001 budget, the increase in the length oflicense period for dog and cat registrations, and related fee increase of$1 per year. Councilmember Rem reported on the two Community Development Block Grants received by Northwest Services which were used to fund purchasing their building. She noted the requirement that they must stay in that office for five years was fulfilled in December. Mayor Probst asked staff to send a thank you letter to Medtronic for its donation to the Recreation Program. Mayor Probst thanked and congratulated Mr. Scherbel for his efforts at the State Fair Code Information Booth. . Mayor Probst stated he has received a mailing from the Minnesota Twins in their attempt to do something about a ballpark, with the promise of additional information being provided in the future months. Mayor Probst addressed the possibility of the Council spending concentrated time to discuss TCAAP goals, perhaps at a worksession dedicated solely to this topic. He noted the information provided from Mn/DOT regarding program information and request for financing for the growing maintenance facility on the Arsenal property. Mayor Probst suggested returning a letter indicating the City is not yet willing to sign on as a participant and would like more discussion before the project proceeds too far and results in a conflict of uses on the property. Councilmember Larson agreed with the need to be careful and asked if this provides an opportunity to get the facility on County Road I and farther away from the area next to the City Hall complex. Mayor Probst asked Mr. Lynch to draft a letter that does not imply the City is endorsing the effort. The Council agreed. Mayor Probst recommended the Council invite the City's legislative delegation to a Council meeting, worksession, or special meeting to discuss pursuing a legislative remedy to the current HACA and LGA commitment from the State and how it relates to the per capita contribution. . He advised he has spoken to the Finance and Operations Committee Chair about having a . . . ARDEN HILLS CITY COUNCIL - DECEMBER 11,2000 17 broader discussion to include sales tax, TCAAP, HACA, LGA, I-35W Corridor Coalition, and possibly other issues that could be discussed in that forum. Mayor Probst stated he would prefer inviting the delegation to hold a broader discussion with the Council placing priorities, inviting the Chairs of other City committees, and the entire membership of the Finance and Operations Committee. Mayor Probst stated Senator Reiter has indicated interest in attending the January worksession in an initiative to meet local officials. He asked if the meeting with the delegation should occur prior to their next session. Councilmember Aplikowski stated she felt waiting until January of2001 may be too late so she would prefer the meeting occur prior to the start of the session or early in the session. Councilmembers Grant and Larson stated their support to schedule a meeting prior to the start of the session. Mayor Probst suggested the Council hold further discussion at the December 18, 2000 worksession and asked staff to contact the delegation to determine the dates they would be available. Mayor Prohst stated his intention to have a draft of the 200 I appointments before the Council at the December 18, 2000 worksession. ADJOURN MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to adjourn the meeting at 9:38 p.m. The motion carried unanimously (5-0). Dennis Probst Mayor Joe Lynch City Administrator NOTICE OF MEETINGS The next regular City Council meeting will be held Monday, January 8, 2001 at 7:30 p.m. at the Arden Hills Council chambers. . . . DR /4.Ff CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL MEETING DECEMBER 18,2000 4:4S P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the special City Council meeting at 4:56 p.m. Present: Acting Mayor Gregg Larson; Councilmembers Beverly Aplikowski, and Lois Rem. Absent: Mayor Dennis Probst and David Grant. Also present were City Administrator, Joe Lynch; Public Works Director, Dwayne Stafford; City Accountant, Terrance Post; Park and Recreation Director, Tom Moore; and Recording Secretary, Heidi Guenther. ADOPT AGENDA MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to adopt the agenda for the December 18, 2000, special City Council meeting, as amended. The motion carried unanimously (3-0). APPROVAL OF MINUTES A. November 20,2000 Council Worksession B. November 27,2000 Regular Council Meeting Councilmember Rem asked ifthe legislators were contacted regarding the January 16,2001 Council Worksession and ifthey were available. Mr. Lynch indicated they were contacted and stated they would get back to the City the beginning of January. Councilmember Rem noted that on page 7, first line, the word "not "should be removed to read "are class five". She asked that on page 17, second paragraph, that the second sentence begin a new paragraph. Acting Mayor Larson noted several changes on November 27,2000 Regular Council Meeting minutes on page 2, last paragraph to read "which may require them to make minutes or tapes public after the litigation is over." He noted page 4, third paragraph, second to last sentence and inquired whether Councilmember Aplikowski's statement was correct. Councilmember ApIikowski asked that the sentence be struck from the minutes for clarification purposes. Acting Mayor Larson indicated on page 5, third paragraph from the bottom, second line from the bottom, he noted the word "it" should be dropped. He added that the bottom paragraph, at the end of the first sentence, needs a parenthesis. ARDEN HILLS SPECIAL CITY COUNCIL - DECEMBER 18, 2000 0, po, n 7-1 . , .' , ',' ., I, "', ~,~_ .....:\... h'\':~ . )i ~\;. j-'\i. ~ 2 MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to approve the November 20, 2000 Council Worksession meeting minutes, and the November 27,2000 Regular Council meeting minutes as corrected above. The motion carried unanimously (3-0). . CONSENT CALENDAR A. Claims and Payroll B. Approval of2001 City Council/Planning Commission Meeting Schedule Mr. Lynch indicated Councilmember Grant asked if vendor claims could be sorted from largest amount to the smallest and asked if there was a preference. Councilmember Aplikowski indicated she would like the checks to remain alphabetical. The other Councilmembers concurred. MOTION: Councilmember Rem moved and Councilmember Aplikowski seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (3-0). RECESS MOTION: Councilmember Rem moved and Councilmember Aplikowski seconded a motion to recess the meeting at 5:08 p.m. The motion carried unanimously (3-0). . Dennis Probst Mayor Joe Lynch City Administrator NOTICE OF MEETINGS The next regular City Council meeting will be held Monday, January 8, 2001 at 7:30 p.m. at the Arden Hills Council chambers. . MEETING MINUTES CITY COUNCIL WORKSESSION MONDAY, DECEMBER 18, 2000 4:4S P.M. - CITY HALL, 4364 WEST ROUND LAKE ROAD DRAFT . CALL TO ORDER Mayor Dennis Probst called the meeting to order at 5:18 p.m., immediately following a Special meeting of the City Council. Those present included Councilmembers Beverly ApIikowski, David Grant, Gregg Larson and Lois Rem. Staff present included City Administrator, Joe Lynch; Public Works Director, Dwayne Stafford; Parks and Recreation Director, Tom Moore. AGENDA APPROVAL Mayor Probst asked if there were any changes to the proposed agenda, and City Administrator Lynch indicated that the League of Minnesota Cities (LMC) representative, Carla Heyl, had called earlier in the day indicating that she would not be able to attend due to weather. . Councilmember Aplikowski asked if she could introduce and get City Council consensus on banners for the Fiftieth Anniversary. Aplikowski inquired whether it was the understanding of the City Council that there would be single banners or two banners per pole for the Fiftieth Anniversary event, or any seasonal type banners. The City Council discussed the issue, and concluded by consensus, that there should be single banners on the poles for the Fiftieth Anniversary and any seasonal activity beyond that event. DEREK HAMES. SHIKARl DESIGN.INC.. LOGO DESIGN Derek Hames came before the Council and brought forward the logo design, along with samples ofletterhead and depiction of the logo on a City vehicle. Council discussed the alignment of the logo, and agreed by consensus, that the center page logo, with a line at the top and all of the remaining information (i.e., address, telephone, fax, e-mail) at the bottom of the page was the format that they would like to go forward with. The Council also agreed, by consensus, to maintain the green ink with a slightly lighter ivory or tan paper choice for letterhead, envelopes, business cards, etc. e Council directed staffto place the issue oflogo selection on the January 8, 2001 regular meeting agenda, under Regular and Unfinished Business, for presentation by Mr. Hames on the process and renditions of the logo to give a perspective to the public. DRAFT ARDEN HILLS CITY COUNCIL WORKSESSION - DECEMBER 18, 2000 2 MISCELLANEOUS ITEMS COUNCIL AND STAFF REPORTS . Mr. Post inquired about whether the City Council preferred to receive their payroll checks on a monthly, quarterly or annual basis. It was the consensus of the City Council that they receive their checks on a quarterly basis. Mr. Post went on to further discuss the Chesapeake proposal that would be coming to the City Council shortly, and the information they would receive in their next City Council packet. Mr. Post also reported on the fundraising activities to-date for the Fiftieth Anniversary celebration. Councilmember Grant stated that he is still uneasy about the fact that the City does not have the QuitClaim Deed that clearly defines the property as the City's for City Hall, and asked the question of what the City was going to do if they do not receive the QuitClaim Deed in a timely fashion before expiration of the Right- of-Early Entry. Councilmember Aplikowski inquired about how to pay for purchases for the City Events Task Force. . Councilmember Rem reported on the Website Development Task Force recommendations that would be coming forward to the City Council at their January 8, 200 I meeting, and noted for the City Council that the TCAAP information recently in the Council packets contained information about particular dates, times, locations and meetings going forward. Councilmember Rem also noted that the Operations and Finance Committee would meet on Thursday, December 21,2000. ADJOURN The meeting was adjourned by consensus at 6:40 p.m. Respectfully submitted, Joseph P. Lynch City Administrator . . :~ 0 0 00 0 0 0 0 0 0 00 0 0 0 0 fil 0 0 0 0 0 0 0 "' ~ :z ~, N l~ .. E lr ~ }4- ~ 0 00 '" 0 0 0 M 00 00 ~ 0 ~ ~ :14. '" 0 0 :;; ~ N '" ~ ~ ~ M ~ M M, ~, ~ :;~ M' M^ 0 ... 0 N '0 N .c ::'(!;.: ~ N E .::z:: '5 - 'il :::8. .. ~ ~ C '" ..~. 'Fi<: u 0 UJ e 0 '-' ::~: "l! '0 u f- . ::w: 2- 0 u ffi " <( II "" e c '::lla: . . 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CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 01-01 RESOLUTION DESIGNATING DEPOSITORIES AND CORPORATE AUTHORIZATION THIS IS TO CERTIFY THAT, at a meeting of the City Council of Arden Hills duly called and held January 2, 2001, the following resolution was adopted: RESOLVED, that the U.S. Bank St. Paul, N.A. shall be the official depository for all funds of the City of Arden Hills for the calendar year 200 I; and BE IT FURTHER RESOLVED, that the City Treasurer shall from time to time, ascertain that adequate security as required by the laws of the State of Minnesota, is furnished by such depository to protect the City's deposited funds against financial loss; and BE IT FURTHER RESOLVED, that checks of this corporation drawn on U.S. Bank St. Paul, N. A., hereinafter called the Bank, shall be signed by three of the following officers: Dennis Probst Mayor David Grant Acting Mayor or Joseph P. Lynch City Administrator Terrance R. Post Treasurer or BE IT FURTHER RESOLVED, that the City Administrator is authorized to use a signature stamp at such time as it becomes necessary for Mayor Dennis Probst or Terrance R. Post, Treasurer. BE IT FURTHER RESOLVED, that the said bank is hereby authorized and directed to honor and pay any checks so drawn as above set forth, whether or not such checks be payable to the order of the foregoing persons either in this individual or official capacity or deposited to this individual credit, and whether or not such signatures are followed by the title or office of the person slgnmg. Resolution #01-01 Page Two January 2, 2001 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 2"d DAY OF JANUARY, 2001. DENNIS PROBST, MAYOR ATTEST: JOSEPH P. LYNCH, CITY ADMINISTRATOR e . . e . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 01-02 RESOLUTION DESIGNATING ADDITIONAL MONEY MARKET DEPOSITORIES FOR INVESTMENT PURPOSES WHEREAS, Resolution No. 01-01 designates the U.S. Bank St. Paul, N.A. as the official depository for funds of the City of Arden Hills for calendar year 2001; and WHEREAS, it is desirable to invest City funds at the highest available interest rate; NOW THEREFORE, BE IT RESOLVED that effective this date, the following money market funds are designated additional depositories for the sole purpose of investing cash or cash equivalent funds of the City of Arden Hills: Minnesota Municipal Liquid Asset Fund (4M Liquid Asset and 4M PLUS Funds); Wells Fargo Government Money Market Fund; and Salomon Smith Barney Money Funds Govemment Portfolio Class A BE IT FURTHER RESOLVED, that the City Treasurer is authorized to take whatever actions are necessary to make investments in the aforesaid money market funds and to ascertain that adequate security, as required by the laws of the State of Minnesota, is furnished by such money market funds to protect the City's deposited funds against financial loss. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 2"d DAY OF JANUARY, 2001. DENNIS PROBST, MAYOR ATTEST: JOSEPH P. LYNCH, CITY ADMINISTRATOR CITY OF ARDEN fiLLS COUNTY OF RAMSEY STATE OF MINNESOTA e RESOLUTION NO. 01-03 RESOLUTION DESIGNATING BROKERAGE FIRMS FOR INVESTMENT IN FINANCIAL INSTRUMENTS AUTHORIZED BY STATE STATUTE CONSISTENT WITH THE CITY INVESTMENT POLICY WHEREAS, Resolution No. 01-02 designates several Money Market Funds depositories for the sole purpose of investing funds of the City of Arden Hills; and WHEREAS, it is desirable to invest City funds at the highest available interest rate; NOW THEREFORE, BE IT RESOLVED that effective this date, the following brokerage firms are designated for the sole purpose of investing City funds in Federal government instruments or other authorized investments allowed by State statutes and consistent with the formal investment policy of the City: Dain Rauscher Corp. Minnesota Municipal Money Market Fund (4M Liquid Asset and 4M PLUS . Funds) Wells Fargo Brokerage Services, LLC Salomon Smith Barney Inc. BE IT FURTHER RESOLVED, that the City Treasurer is authorized to take whatever actions are necessary to make investments at the aforesaid brokerage firms and to ascertain that adequate security, as required by the laws ofthe State of Minnesota, is furnished by the issuing bank or savings and loan to protect the City's deposited funds against financial loss; and BE IT FURTHER RESOLVED, that no collateral be required for Federal government instruments since these investments are backed by the full faith and credit ofthe United States government. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN fiLLS TfiS 2nd DAY OF JANUARY, 2001. DENNIS PROBST, MAYOR ATTEST: JOSEPH P. LYNCH, CITY ADMINISTRATOR e e . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 01-04 RESOLUTION FOR TRANSFER OF FUNDS BY TELEPHONIC INSTRUCTIONS WHEREAS, the U.S. Bank St. Paul, N. A. is the depository in which funds ofthe City of Arden Hills may be deposited, and a corporate resolution with respect thereto is presently in effect authorizing the deposit and withdrawal of funds; and WHEREAS, the City of Arden I'Ells desires to add to and supplement said corporate resolution with the following resolution: NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: That anyone of the following persons: Terrance R. Post, Treasurer Dennis Probst, Mayor Joseph P. Lynch, City Administrator is authorized on behalf of this corporation to give instructions by telephone to the U.S. BANK ST PAUL, N. A., to transfer funds on deposit with the bank: a. to other accounts of this corporation with the bank; or b. to other accounts of this corporation with other banks. 2. The bank is authorized to act on such telephonic instructions received by it from anyone who represents himself to be any of the above-named persons whether or not his voice resembles the voice of such person. 3. The bank is authorized in its sole discretion to refuse to honor telephone instructions and to insist upon written instructions signed by anyone of the persons named in paragraph I of this resolution. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 2"' DAY OF JANUARY, 2001. DENNIS PROBST, MAYOR ATTEST: JOSEPH P. LYNCH, CITY ADMINISTRATOR ~.!:--- LilliE SUbURbAN NEWSpApERS 2515 E. Seventh Avenue North 51. Paul, MN 55109 (651) 777-8800 December 1, 2000 Joe Lynch City Administrator Arden Hills City Hall 1450 W. Highway 96 Arden Hills, MN 55112 Dear Mr. Lynch: Thank you for the opportunity to bid on public notice publication services for the City of Arden Hills. The Bulletin has been serving the needs of the Arden Hills area for 26 years, and is pleased to provide ongoing coverage of city government {'.od schoo! issues and community events. Lillie Suburban Newspapers is the oldest weekly newspaper company in the St. Paul area. It was founded in 1938 by the late T. R. Lillie. His son, N. Theodore Lillie, and grandson, Jeffery Enright, are continuing the family tradition of publishing award-winning community newspapers in the St. Paul suburbs. It is our sincere desire to provide the best possible local news coverage in the Arden Hills area. Our experienced news staff provides readers with a well-balanced, lively and informative product each week. We realize that Arden Hills area residents look to the Shoreview-Arden Hills Bulletin as one of their primary sources of information about city activities and meetings, and we will continue to publish the city's press releases and photos. The Bulletin has the official designation of the neighboring communities of Mounds View, New Brighton, St. Anthony, and Mounds View School District 621. Noon Friday is the deadline each week for submitting public notices to our office. Late public notices are accepted up to 10 a.m. Monday for the Wednesday newspaper. Public notices should be directed to Barbara Wahl, Shoreview-Arden Hills Bulletin, P.O. Box 120608, New Brighton, MN 55112. Our fax number is 651/633-3846. Notices may also be sent via e-mail to lillnews@wavetech.net Legal publication rates for minutes, advertisements for bids and other notices are as follows: $3.15 per column inch for a one-time publication $2.75 per column inch tor each additional publication Thank you for considering the Shoreview-Arden Hills Bulletin as the official legal newspaper for the City of Arden Hills for 2001. 1f you have any further questions, don't hesitate to call us. Sincerely, O~/p- T~~right co-p;~~ N. Theodore Lillie Co-Publisher ~Li(L,i~ NEWS -- RAMSEY COUNTY REVIEW - MAPLEWOOD REVIEW - OAKDALE-LAKE ELMO REVIEW - NEW BRIGHTON BULLETIN SHOREVIEW BULLETIN - ST. ANTHONY BULLETIN - SHOPPING REVIEW - EAST SIDE REVIEW ROSEVILLE REVIEW - SOUTH.WEST REVIEW - WOODBURY.SOUTH MAPLEWOOD REVIEW ~ . e CITY OF ARDEN HILLS MEMORANDUM DATE: December 28, 2000 TO: City Council Dennis Probst, MaYo<<~ 2001 City Appointments FROM: SUBJECT: Committeeffask Force and Council Liaison Auuointments At this time of year, we appoint and/or reappoint our committee/task force members. The following represents my recommendations for those committees and task forces. PlanniBl!: Commission Stephen L. Baker, Chairperson Steve Erickson Terri Duchenes Therese Galatowitsch Warren Pakulski David Sand Clayton Zimmerman Staff Liaison, City Planner Parks. Trails & Recreation Committee Jim Johnson, Chairperson Jim Crassweller Patrick Krenn Don Messerly Louis Speggen Rich Straumann Don Tix Steve Zilmer Staff Liaison, Parks & Recreation Director Communications Committee Sue Schroeder, Chairperson Elwood Caldwell Sharon Hanzalik Fran Holmes Mary Nosek Staff Liaison, City Administrator ODerations and Finance Committee Mark Kelliher, Chairperson Ray McGraw Chuck Mertensotto Terry Nygaard Chuck Stoddard Staff Liaison, City Accountant and Public Works Director Memorandum, 2001 City Appointments Page Two December 28, 2000 ~. Council Liaison Role The City Council has, from time to time, discussed the role of the Council Liaison in serving the various committees. The City Council has agreed that the role of the Council Liaison is to represent/clarifY Council positions on issues, provide feedback to the committee based on the goals ofthe City Council, and report back to the full City Council any relevant issues of discussion. Planning Commission................................................... Beverly Aplikowski Parks, Trails & Recreation Committee ................................... Gregg Larson Communications Committee .........................................................Lois Rem Operations & Finance Committee .............................................David Grant City Events Task Force................................................. Beverly Aplikowski Public Works/Parks Maintenance Facility Task Force ..............David Grant Web Site Development Task Force ...............................................Lois Rem Councilmembers are not expected to take an active part in discussions, (i.e., tell committees how to do things); take minutes of meetings, or involve themselves in any way that may bias the committee on any issue. Miscellaneous Appointments . Association of Metropolitan Municipalities (AMM)........................................ Beverly Aplikowski Lake Johanna Volunteer Fire Department - Fire Board ............................................ Gregg Larson Lake Johanna Volunteer Fire Department - Fire Board Alternate ...............................David Grant Lake Johanna Volunteer Fire Department - Relief Association................................ Gregg Larson North Suburban Communications (Cable)........................................... Dave Sand (or David Grant) Northwest Youth & Family Services.................................................................................Lois Rem Ramsey County League of Local Governments (RCLLG) ...........................................David Grant Restoration Advisory Board/TCAAP (RAB) ....................................................................Lois Rem Professional Consultants City Consulting Engineer.................................................... URS/Gregory Brown, Project Manager Attorneys City and Prosecution Attorney................................ Peterson, Fram & Bergman; Jerry Filla Development Attorney ............................................................Bradley & Deike; Bob Deike Miscellaneous .................................................... Larkin, Hoffman, Daly & Lindgren, LTD. Bond CounseL............................................ Kennedy and Graven, Chartered; Steve Bubol External Auditor.................................................................................. Abdo, Abdo, Eick & Meyers Planning Consultants. ....... ..... ...... ... ... ... ..... ...... ..... ............ ..... ........... .... ....... ........ ..... .... Mike Cronin ... ......... ....... ..... ..... .... ... .... .... ...... ............ .... ..... McComb Frank Roos Associates, Inc. Labor Negotiations.. .......... .......... ...... ............. ............. ..... ... ........... Labor Relations Associates, Inc. Recording Secretary ......................................................................... TimeSaver Off-Site Secretarial . Financial Advisors ................................................................................. Ehlers and Associates, Inc. '. . e Memorandum, 2001 City Appointments Page Three December 28, 2000 Inspections Electrical Inspector .............................................................. North Metro Inspections; Dick Nelson Health Officer .. ......... ....... ....... ...... ....... ................. ..... .................. ....... ........ ...... .... ... Ramsey County Official Acting Mayor ... .... .......... .... ........ ........ ...... ........... .... ... ..... ......... ........ ......... ..... .... ...........David Grant City Clerk! Administrator ........................................................................................ Joseph P. Lynch Treasurer . ....... ........ ...... ........ ............ ..... ... ...... ........ .......... ....... ..... ............ ....... Terrance R. Post Recommendation I am recommending Council ratification of these appointments on January 2, 2001 at the organizational meeting. Following ratification, staff should be directed to notify each member to advise them of their appointment/reappointment.