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Home My WebLink AboutCCP 08-27-2001 . . . F"" ~'"~''' ., ~ Lt:. ~ ~~HILLS CITY OF ARDEN HILLS AGENDA ClTY COUNCIL PAVEMENT MANAGEMENT PLAN MONDAY, AUGUST 27,2001 ** 6:30 P.M ** ARDEN HILLS CITY HALL 4364 WEST ROUND LAKE ROAD 1. Call to order 7~ 0\ ust 13,2001 Meeting. 2. Approve minutes 3. Discussion A. Definitions J. Collector 2. Local Pavement Management approach I. Pavement section Mapping B. c. HP Laser Jet ~CITY OF ARDEN HILLS 6516345137 AUG-24-2001 12:03PM 3200 FII'J .~ FI ,it'"',; .. 1,1"....;,,_ (A/):..'...............@ i ',." ! ;' "';' i i n y e ~ t . Fax Call Report Job Date Time Type Identifi cation Duration Pages Result 737 8/24/2001 11 : 40 : 39AM Send 9,6123701378 ,/ 2:06 3 OK 738 8/24/2001 11:42:50AM Send 9.7634219511 ,/, 2:40 3 OK 739 8/24/2001 11: 45: 35AM Send 9,6516286833 / 2: 05 3 OK 740 8/24/2001 11:47:46AM Send 9,7637060891/ 2:42 3 OK 741 8/24/2001 11 : 50 : 33AM Send 9,6516333846/ 3:37 3 OK 742 8/24/2001 11: 54: 16AM Send 9,6512285268/ 2: 03 3 OK 743 8/24/2001 11:56:24AM Send 9,6512279371 / 1:21 3 OK 744 8/24/2001 11:57:50AM Send 9,6514821262/ 1 :30 3 OK 745 8/24/2001 Il:59:25AM Send 9,6512669301/ 2:00 3 OK 746 8/24/2001 12:01:31PM Send 9,6516461220 ;' 2:08 3 OK ~ ~ tit tit tit CITY OF ARDEN HILLS, MINNESOTA ld l, \'. j,'x;" CITY COUNCIL MEETING, PAVEMENT MANAGEMENT WORKSESSION JULY 30, 2001 6:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS J"" ~ CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the special City Council meeting at 6:37 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant, Lois Rem, City Administrator Joe Lynch, City Engineer Greg Brown, BRW, and Recording Secretary, Nancy Czajkowski. Absent: Councilmember Gregg Larson. DISCUSSION Mayor Probst asked for possible discussion topics. Councilmember Rem responded with the following topics: standards, PCI ratings, storm drainage and ponding, street width, curb and gutter, worst first or neighborhood approach. She suggested beginning with the PCI rating. Mr. Brown gave a presentation on the PCI rating, how it is used and what it was. After discussion, the Councilmembers agreed the PCI is the proper rating to use to begin the discussion of a potential project. They further agreed that they should discuss overlay as an option before a street reaches the drop off point for replacement. They also noted that options in curbing should be offered to residents. Mayor Probst raised the issue of whether lack of curb and gutter should prevent a street from being overlaid. He directed staff to provide a list of standards to discuss at the next meeting. He noted the council would go down the list and find out where there is agreement. RECESS At 7:28 p.m., Mayor Probst recessed the meeting and reconvened the regular meeting in the City Hall Council Chambers. Dennis Probst Mayor Joe Lynch City Administrator NOTICE OF MEETINGS The next Pavement Management Meeting will be held Monday, August 13,2001 at 6:30 p.m. at the Arden Hills Council chambers. . MEETING MINUTES CITY COUNCIL WORKSESSION MONDAY, AUGUST 20, 2001 4:45 P.M. - CITY HALL, 4364 WEST ROUND LAKE ROAD CALL TO ORDER Acting Mayor David Grant called the meeting to order at 4:52 p.m. Councilmembers present were Gregg Larson and Lois Rem with Councilmember Beverly Aplikowski arriving at 4:54 p.m. Mayor Probst had previously advised the City Council of his absence for this meeting. Staff present included City Administrator, Joe Lynch; City Accountant, Terry Post; Parks & Recreation and Interim Public Works Director, Tom Moore; and Recording Secretary, Sheila Stowell. City Consulting Engineer, Greg Brown, was also present. FINANCE DEPARTMENT . A brief discussion of the preparation status of the proposed 2002 Budget was held. It was the consensus of those Councilmembers present to schedule a Truth in Taxation hearing in December, even though not required this year due to the action of the special legislative session. Staff was directed to provide meeting date options for Councilmembers to consider at their next regular City Council meeting, with preference given to immediately prior to a regularly scheduled meeting, possibly at the last meeting in November or early December. Staff was further directed to include further discussion of the proposed 2002 Budget at the August 27, 2001 meeting as a regular agenda item. PUBLIC WORKS DEPARTMENT Acting Mayor Grant introduced Consulting Engineer Ronald B. Leaf, P. E., and Project Manager with Short Elliott Hendrickson, Inc. (S.E.H.), the firm contracted by the City to develop the City's Stormwater Management Plan. Mr. Leaf answered questions and heard comment regarding work to-date on the draft Plan. . It was the consensus of those Councilmembers present that the document layout the City of Arden Hills' goals, not necessarily strict adherence to the goals of the ARDEN HILLS CITY COUNCIL WORKSESSION - AUGUST 20, 2001 2 Rice Creek Watershed District. . Discussion included agreement in principle of and coordination with Rice Creek Watershed District's goals; inclusion of Marsden Lake and other TCAAP areas on the appropriate map; revision of the Capital Improvement Plan (CIP) Implementation Schedule Crable 6) to accommodate realistic cost and time projections; coordination of the Stormwater Management Plan with the City's Comprehensive Park Plan; matching rcgional pond locations as identified by the City's Consulting Engineer Firm; inclusion of the City's drainage report as an appendix; projected pond locations on existing public property with no projected land acquisition costs and the flexibility of moving ponds to other locations (i.e., Valentine Park); reduction of Appendix D to a summary; and procedure and a theoretical timeframe for handling plan amendments. Mr. Leaf was directed to make the revisions as discussed, along with that formatting, legends, figure captions, and reference clarifications and corrections requested in respective sections. S.E.H. was requested to provide a second draft of the document, as revised, for Council review and preliminary adoption for review by the Rice Creek Watershed District and the Metropolitan Council, as well as the City's Water Quality Task Force for their review and comments in line with the best practices summary previously prepared by the Task Force. . Staff was directed that an anticipated timeframe was for the second draft of the document be provided to tbe City council within two (2) weeks; further discussion at their September 17, 2001 Worksession; preliminary adoption to release the document for agency review at the September 10, 2001 meeting; and formal adoption at one of the regular November City Council meetings, to allow for a sixty (60) day approval period ADMINISTRA nON DEPARTMENT City Hall Dedication (Fla~ Polc and Trees) Reestablishment of the plaques at the new City Hall, previously located at the old City Hall was briefly discussed. Further discussion included individual dedication of a tree or perennial plantings by each Councilmember. Parks and Recreation and Interim Public Works Director Tom Moore, was directed to contact the Crepeau family for their preference to having the plaque located at City Hall or in Crepeau Preserve. STAFF COMMENTS City Administrator Lynch updated Councilmembers on the Arden Towers discussion, now scheduled for the September 17, 2001 Worksession. . ARDEN HILLS CITY COUNCIL WORKSESSION - AUGUST 20, 2001 3 . Mr. Lynch also informed Councilmembers that they might receive calls at home regarding the proposed County Road D and New Brighton Road development project. COUNCIL COMMENTS Councilmember Aplikowski adviscd that she would not be available for the September 10,2001 regular Council meeting. Councilmember Larson advised Councilmembers that he had requested a copy of the Request for Proposals and the study itself from the City of Mounds View that they are currently undertaking regarding Old Highway 10. ADJOURN MOTION: Councilmember Rem moved and Councilmember Larson seconded a motion to adjourn the meeting at 7:00 p.m. The motion carried unanimously (4-0). . . . . . .-" "L't:.~ {;:~:\~' .. t""" i ~. ~ ,,^~ILLS AGENDA CITY COUNCIL MEETING CITY HALL, 4364 WEST ROUND LAKE ROAD ***MONDA Y, AUGUST 27, 2001, 6:30 P.M.*** City Philosophy To provide a basic and necessary scope of quality services through the innovative and purposeful use of resources. 7:30 P.M. Call to Order 1. 7:30 P.M. 2. Approval of Meeting Agenda 7:30 P.M. 3. Approval of Minutes a. July 30, 2001 Regular Council Meeting, Pavement Management Plan (PMP) Discussion b. July 30, 2001 Regular Council Meeting c. August 20,2001 City Council Worksession 8:15P.M. 4. Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar fonnat. There will be no separate discussion of these items, unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. a. Claims and Payroll b. City Planner, Probationary Appointment, Aaron Parrish 8:20 P.M. 5. Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. "" ,..~{ AGENDA - PAGE TWO CITY COUNCIL MEETING CITY HALL, 4364 WEST ROUND LAKE ROAD MONDAY, AUGUST 27, 2001, 6:30 P.M. . 8:30 P.M. 6. Unfinished and New Business a. 2002 Budget I. Truth in Taxation Public Hearing a. Schedule Hearing Date b. Notification Procedure b. Pay Request #1 (Final), Champion's Coatings, Water Tower Maintenance c. Mounds View High School Parking Request, Valentine Road 9:00 P.M. 7. Administrator Comments 9:15P.M. 8. Council Comments 9:30 P.M. 9. Adjourn The above times may vary depending upon length of issue discussion. Tentative Sentember Meetin!! Schedule Tentative October Meetin!! Scbedule Meeting dates, times and locations are subject to change. Meeting dates, times and locations are subject to Please contact City HaIl for the most current schedule change. Please contact City HaIl for the most current schedule Sept. 3 Holiday October 3 Planning Commission 7:30 P.M. Sept. 5 (Planning Worksession) 6:30 P.M. Planning Commission 7:30 P.M. October 9 Council Meeting 7:30 P.M. Sept. 10 Council Meeting 7:30 P.M. October 12 Tentative Through City Hall Sept. 17 Council Worksession 4:45 P.M. October 14 Grand Opening Sept. 20 Operations & Finance 7:00 P.M. October 15 Council Worksession 4:45 P.M. Committee October 18 Operations & Finance 7:00 P.M. Sept. 24 Council Meeting 7:30 P.M. Committee Sept. 25 Parks & Recreation 7:00 P.M. October 23 Parks & Recreation 7:00 P.M. Committee Committee Sept. 26 Communications 7:00 A.M. October 25 RCLLG Monthly Committee Meeting (Arden Hills Hosting) October 29 Council Meeting 7:30 P.M. October 31 Communications 7:00 A.M. Committee . ARDEN HILLS CITY COUNCIL MEETING AUGUST 27, 2001 ~~~~~,fkcl- .oj' I r'-~l t> J.7Jo) LO'//i!-<;~ "Y\Q,' JI,c {, n \ ~,.~~ PMP DISCUSSION OUTLINE A. Definitions I. Collector (32 foot minimum width) Revised City Graphic identifies collectors as streets connecting two county roads or highways with ADTs of at least 1000. Generally this includes Commercial areas and redefines neighborhood collector streets (ie Stowe, Ingerson etc) as local streets. Total mileage identified throughout the City: 5.2 miles Typical recommended curb designs:B618, B624. B. 2. Local (28 foot minimum width) Generally defined as through streets serving residential neighborhoods with ADTs less than 1000. Total mileage identified throughout the City: 20.6 miles. Recommended Curb Designs: B618, B418, D418 Concrete Edge Strips 3. Special Cases (26 foot minimum width) Generally defined as non through streets serving residential neighborhoods. Total mileage identified throughout the City: 2.4 miles. Recommended Curb Designs: B618, D418, B612, B412, D412, Concrete Edge Strip 4. Limited Access (12 foot minimum) Generally occur in limited ROW situations where typical roadway widths would cause significant disruption to private property. Total mileage identified throughout the City: 0.2 miles Recommended Curb Designs: B612, B412, D412, Concrete Edge Strip Pavement Management Approach 1. Minimum Pavement Segment Recommended minimum pavement segment for reconstruction projects of '4 mile. This segment would typically cost between $240,000 and $280,000 to reconstruct. 2. Number of segments to reconstruct on a per year basis 20 year cycle: 6 30 year cycle: 4 40 year cycle: 3 Mileage of streets with PCI ratings below 60(1999 ratings): 4.8 miles (19 segments) 3. Neighborhood vs. Worst First Approach - -W' -- ........ . (15.05) R; \ARDENHIL \37951\3795101 O\EXHIBI1S\EX-cI . w. CXJUNTY ROAD -f1" ,~-<<~ (w. aT"" ...11) g :J: to "' lD ~ "" z -.'\. . -'\:'\.~.., ~>:\.,. '\'""...""+":\",.- -\ - . < "'''f'','='-: >, + -:, 'i\ ~ \, ==~c:;.-::;=~,~,,"~ IllIlIi "'-. --.;! -:~'- ARDEN 'fEW DR i ! ~o 0" . ~< c' "'-""~. ~5- '! ;, ~ i' ~ < l5 iJj ~Ct T' WClUNIl!MEW _SCHOCL I L .- ClU01Y -- \ 8 t ~~ '- ..; SI!l\.' ~,~. ~.,. I ;', ,il /. ~ ./ # #:.$' '.'; CCUN1Y ""'" "E" .., I Ii ~ w. ""'" <- *- ~' .,.,' ",' o , """'" AYE AN """'" NORlh~.~ ....... \..I'.\<."- \'l \ \'l. t sc" J 0 GlDF CCIUN'I'Y'ROAD''''' ..,. NOlE: SUR~ INF'ORIlAllON FROIl 1999 .....0 2000 SlREET INSPECTlON COLLECTOR (32' MIN) SPECIAL CASES (26' MIN) TRUNK HIGHWAY /FREEWA Y I.",II"~ ....... ,"" ',.~I.~",~m,,~~I1',~fIIl'.;III,lm.~n.H~I. _. " ,....,,,,,,,,,,,"'t', LOCAL (28' MIN) LIMITED ACCESS (12' MIN) COUNTY ROADS ~~~F1l!IIlIIIl'\~"""III'I o """ BlIIl . SCALE II 1200 . PEEr FREEWAY STREET RW LAKES URS ~,s_ 701)~d'Str..tScultl ,*"-pab, ~ &"1& 81Z.310,0100'-'" BIZ.371U3115F... ~ ~HILLS PAVEMENT IIANAGD1ENT PROGIWol FUNCTIONAL STREET ClASSIFlCA1l0N IIAP XREF DRAWINGS . . . PLOT DATE: Aug 22. 2001 12:17pm DISK FILE NAME: (15.05) R:\ARDENHIL\37951\37951010\EXHIBITS\EX-04.dwg w. COUNTY ROAD "r:- ''-/---'-'/ (W. ,h..."NO.") z g :I: to ii: "'~" lD ~ ;J: ~O i "" z ~ Q0 ~ ; I ~C c , ; " , ""'ri", " WClIJNlllMEW ..... !lCHCXL - '" ~ ;: Ii! :'"";;\-'~''''-\. --:::< -\ .,. '\......,op '\'. "'_'\ ;o.+\~ '" "'I "\C_<?.:~_~:. ROAD ',\ ~ ARDEN VIEW DR ~ /1 n i1 .,/ ~~ I~, ", "~ / :Z_~ i:1 L.'I COUNT'( ROAD -r ~ i ~ I I ~ ,= BElHEL \ Iil COIJ..EGE i I ~ GlDMEW ,," ~\J ....., ..,.,.. C~ 000 II " ,c A.... ,C c' .-v ocum .- 0I1llH ". .... / " #~,P ...~:1jl ~ "~(\'"~~fg Il1f ~ \ ~ ~ /<' \\\ wW \ LAIE ~ p':::.I'/ \ ~ / ""~~=o~ ,: ~~ \.1l'~~'- ~~~. )i ~(~~\ ; \\\ \ I . ~ . v ~ \ "'" . ," . , w L.AUE11IlJI I~ I i& \, ~'.rrl~~~ '. ,ll . " , , / ~RD. I ~ \ Iii I' - ~ \ 8 t ~~ ~ ~,P SI!l\.' ~ ~Sl.,>l!\,. ,,~-::../..:.,.:,,-{ f=2J A:~ LJ'; ~' i'! A/, i!i # ~Z2/ / RD W"""'" RD S'TtlIE A"" i .eRRoL.D AWNUE I er"~~~ ~ i~~fui a.<.D~L~ COUNTY ROAD "D" Nom SURVEY INFORIIATlON FROIot '999 AND 2000 S1REET INSPEC110N 80-100 PCI _~:l tl i , \1, ;.1 ", VI !/j ~ a ~ ""'" ~ ROAD B Ill! ~ ~t A~ CXlUN1Y ROAD "E" ~ ~ I HAIlRIEf A'/ENUE \ 't i8 ~t 1UIR lANE ~ lANE ~ ........ CNIl.lOI DR. h ROAIl ~/Q iali ~!! fl!! "". " ~ w.bil\.."" A.... ~p ~ .",.=--",,< """""""'" CllUGE \-I'V-.t. I~ \" C tpI"I ,05 45-59 PCI rzz~.c..(_.<:J:: "- !-.z:;2:,-Z~/~LU-"_//J2J State/County Road 60- 79 PCI r///////////////////////~ 0-44 PCI o 3lID 000 , SCALE N 1200 , FEET XREf DRAWNGS FREEWAY STREET RW LAKES URS -- 100 ,..,.." SIrHt 5out~ _.pol..NNBB~16 11112.310.0701lT.l 11112.370.131IFu V.J"'''' /////U...L//'" /7////...L.L...LI ~ ~HILLS PAVEMENT IlANAGDIENT PROGRAIl STREET PCI IlAP '-~-I L l!if:!,' !J;< I ,',', iI' ;/ , ' I'. ,~ \ il t ~~ ~,# _,~~Il!! ~St.?~. . . 2.38pm DISK mE NA"E. (15.05) R.y.RDENHIL\319S1\31951010\EXHI80TS\Ex-t! TtIIO w. CCII.l'Nn ROAD -cr (W. S:T.H.Yt.o.H) z g :I: co ii: In ~ '" Z - !!I ~ ; I J l:~ l'~ Ii .1 I ; I GAtEWAY CT. <.:: ...... DR ~:~) ~o 0" ~ ,c c' -0-' ''"1 \1 ;1 ,1 Ii Zj I COUNTY ROAD ~ ~ i ~ :I: ~ lJ) z ~ ""ETcr " "~ _Sl:I<OCL " " \1 Ii il BETHEL COlLEGE 0' OoG 00 ~ ,,0 C .-. ......., ....... Dl1QI fl' / # #..~~ .p- .,# CXllIm' IlClAD .... lID , S1UE AVE ~ 1\11 cr ~~~ ~~:~~~,(-~\;., !:II ~ .. I ";11 ~i ~!:;~~ !~~ I q--' , \: ~ ,~(1ERIAN EDGEWJt."IEII1 AVEJII.JE , ~1 HOYES ..~~-~, l~!<''' ~[' ~i~ ..I A .. ,f, __~.--__l,'" ~-=~,'I "Ii J--~~r \1 'I' f 251... \:f.....,.r L ~ ~I ~ ::.I....".i., COUNTY RON) -0- ~.;,~?---~~,-"", " , lID +-"" ~.... ~ ~ v , o o , .........",... CXlUSlE ~A\E-ll ","~-~i.l, ~' 1 \~..~-,.! ~' ',I--'/I'~, ,',1" , " /. ~ ,] //, 06 / QUNHIJ. . J~~.,) ~I ; .. \.-fo.I'.t. ~ ~ ,ost?"\~O _~~ll tCiili.'ii'. NOlE: SURVEY INFORMATION FROII 1999 AND 2DOD S11lEET INSPEC110N NO CURB BITUMINOUS CURB ------......----- ------------ """" -.,,",",,"""'" =-' ,.........'.-0,......,..-. """"" ~,~,'- ...... Stote/County Rood CONCRETE CURB o 30D 110O 1200 , , SCN..E .. FEET FREEWAY STREET RW LAKES URS ,--- 100""" StrMlIloutll *"'-.,.....MN BlI.1& t12.3"1'o.0700ToI 812.311l.m8Fu ~ ~ILLS PAVEIlENT lWlAGDlENT PROGRAlI CURB TYPE lW' )(REf DRA'MNGS MOUIlIlS'IIEW ..... SCHlXL (W. "irJt.'''NO.I8) . . PLOT DAlE: Aug 16, 2001 11:5Som DISK FlL.E NAME: llIlDlIl 1-, ~ ; i ',' 'r\ ~ ~,,"',00 LAKE..... ~\. . ffJRSER'Y -\::\f- ~ ...\\ \:".p )>''\. '\ :.::~:~~, , ~ z l'! ::t: " a: CD I ~ ." i w z ~ Q" ~ ; I ~C c' '" ; ."", .-::--~ c.-:) ...... YEW DR '-, --j -, ~ w i ~ I ~ z ~..... ~J -.~ I '-:, '" '\0- .': " ~! II 1/ '1>. " ;- I' / I' " II 'I I " Ii Ii ~ "i \ "" /i\j"\..'C. , BElHE!. \ COUEGE ~\J 000 ~ I i I .-,. ~ -- ""~~ i' , _~:r " \\ ~c c' l<'!!'!!.....~ --~~,/' om:H II' ;j I !) ~ III 1:=) ~ I:! i i U'~-..' \ $ i ~';1 ~ ." ~,~ ~S'l.P~. :; RY FOX ROAD *'..... ..;.. ~ > .. v ,,' Q , ~ I ~, -It' ~ ..... ... i . ~ - ,"""" 7-- ! \ \~/' ~ 1Ual LNE ~ ......_ DR. II ..... ........ lID W.CCIIJNTYRD SlOE AVE. ~,~II~"""" -....-' EDGIEWA I A\UfUE ~ GUNP ooum;: \...t-'{..'C (I\\'l.€. stP ,0 ,.,,'. I"'~ NORnt-"'I~ l!i R' COlIITY ROAD 'TJ" NOlE: SUR~ INFORMATION FROM 1999 ANO 2000 S1REET INSPECTION 80-100 PCI 45-59 PCI State/County Rood 60- 79 PCI 0-44 PCI o 300 . SCALE II '''''' . FEET ",,~~,",~"""""~'~~'-""'" FREEWAY STREET RW LAKES URS n.._s_ 100TrlW<l8_ISoul~ "'-"'>b._eMiI l113'Po.o100111 812.370:I371Fu: ~ ~HILLS PAVDlENT IlANAGEllENT PROGIWoI STREET PCI MAP XREF DRAVIINGS . . .. CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JULY 30, 2001 7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:33 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem (arrived late). Absent: None. Also present were City Administrator, Joe Lynch; City Engineer, Greg Brown, BRW; Jerry Filla, City Attorney; Interim Public Works Director and Parks & Recreation Director, Thomas Moore and Recording Secretary, Nancy Czajkowski. APPROVAL OF MEETING AGENDA MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to adopt the agenda for the July 30, 2001, regular City Council meeting. The motion carried unanimously (4-0). APPROVAL OF MINUTES A. June 25, 2001 Regular Council Meeting, Pavement Management Plan (PMP) Discussion B. June 25, 2001 Regular Council Meeting C. July 9, 200 I Regular Council Meeting, Pavement Management Discussion D. July 9, 2001 Regular Council Meeting E. July 16,2001 Council Worksession Councilmember Grant noted the following clarification of the June 25, 2001 Regular Council Meeting Minutes: "He requested a change to indicated there had not been a huge discussion regarding a nesting bowl". MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion to approve the June 25,2001 Regular Council Meeting, Pavement Management Plan (PMP) Discussion, June 25, 2001 Regular Council Meeting, the July 9, 2001 Regular Council Meeting, Pavement Management Discussion, July 9, 2001 Regular Council Meeting, and July 16,2001 Council Worksession minutes as corrected above. The motion carried unanimously (4-0). CONSENT CALENDAR A. Claims and Payroll . . . ARDEN HILLS CITY COUNCIL - JUL Y 30, 2001 2 B. Agreement for Review and Revision of Job Descriptions, Job Evaluation System and Development of a Compensation System, Labor Relations Associates, Inc. Council member Aplikowski asked if they would do new job descriptions for all of the staff positions. Mr. Lynch responded only seven positions required a major overhaul. He stated all staff positions needed to be reviewed for ADA compliance. He noted the consultants would need to discuss what each person was currently doing to establish experience needed and other qualifications. He added there were two (2) new positions to define. Councilmember Aplikowski noted it seemed like a lot of money for paperwork. Councilmember Larson stated he did not have a problem with the dollar amount. He noted his concern with how long the study would take. Mr. Lynch stated the entire project would be completed in six months. He noted the job descriptions would be finished sooner. He added the new job descriptions must fit into the current compensation system. He stated the new positions could be filled in about three months. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda. No public comments were made. UNFINISHED AND NEW BUSINESS A. PIanninl: Cases 1. Case #01-21, Garagc Variance, Robert & Cynthia Teeling, 3346 Lake Johanna Boulevard. Mr. Lynch explained the request and the findings. MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to approve variances in Planning Case #01-21, requested by Robert and Cynthia Teeling, as required by their site plat, at 3346 Lake Johanna Boulevard to replace their existing one car garage with a new two car garage as recommended by Staff. The motion carried unanimously (5-0). 2. Case #01-09, Chesapeake Companies, Final Plat Filing Extension Mr. Lynch explained the request for an extension for recording the final plat. . . .. ARDEN HILLS CITY COUNCIL - JUL Y 30, 200 I 3 MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to adopt the Resolution in Planning Case #01-09, to extend the time period for filing the final plat as recommended by Staff. The motion carried unanimously (5-0). 3. Ordinance #331, Flood Plain Ordinance (Schedulc) Mr. Lynch explained this item requires no action other than receipt. He stated the City Attorney must make changes in the referencing to Chapter 1300, which would no longer exist under recodification. He noted the Planning Commission felt the previous ordinance was sufficient and made no substantive language changes. He added it would be incorporated into the zoning ordinance. He stated staff seeks a date for the second reading of the ordinance. He noted no public hearing was required. Councilmember Grant stated there might potentially be some Floodplain areas in the TCAAP area. He asked ifthe land became city owned would this ordinance apply. Mr. Filla responded the city would change the map and then the ordinance would apply automatically. Mr. Lynch noted August 27,2001 would be the date for the second reading A. City Hal! Construction Pro.iect 1. Architectural Alliance, City Hal! Sign Mr. Lynch explained the Contractor's response to Council's request to redesign signs inside and outside the new City Hall. He proposed elimination of the sign facing the parking lot. Mayor Probst agreed that sign was redundant. Mr. Lynch stated they would put the numbers on the building and eliminate the address line on the monument sign. He noted the building would indicate City Hall in larger print. Mayor Probst stated they should eliminate "city hall" on the sign. Councilmembers Grant and Larson concurred. Councilmember Aplikowski stated her concern that people may wonder what the building was and whether it was city hall. She noted it was not a traditional building. Councilmember Larson stated the words "city hall" should be on the building. Mayor Probst asked about the interior sign. Councilmember Aplikowski responded she did not like the location. She stated she would be happy to have a medallion type sign and it did not have to be so large. Mr. Lynch stated the sign could be relocated, but it could affect the sound panels. . . . ARDEN HILLS ClTY COUNCIL - JULY 30, 2001 4 Councilmember Grant stated he also preferred the sign in the center, but did not have a good idea of what that would mean to the sound. Councilmember Larson stated because of the panel the center becomes almost off-center. He noted the sign might be hidden from sight. Councilmember Aplikowski stated they should move in and decide what they wanted later. Councilmembers Grant and Larson concurred. Mayor Probst stated the consensus was to remove the exterior sign on the east face of council chambers. He noted the number should be placed on the building. He added the term "city hall" should be placed on the building. He stated it could be in the glass or around the front entry. 2. Pay Estimate #9, Rochon Corporation Mr. Lynch explained this Pay Estimate was not submitted previously and staffrecommends it be approved for $ 193,373.25. 3. Pay Estimate #10, Rochon Corporation Mr. Lynch stated staff recommended Pay Estimate #10 for $206,071.09 be approved. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve the Pay Estimate # 9 in the amount of$193,373.25 and Pay Estimate # 10 in the amount of$206,071.09 from Rochon Corporation. The motion carried unanimously (5-0). ADMINISTRATOR COMMENTS Councilmember Grant stated the County had decided not to do a RFQ and are proceeding without one. Mayor Probst directed Mr. Lynch to discuss with tile county the city's involvement in selection of the contractor. Councilmember Grant stated the County chose the qualified vendors without a RFQ. He noted the city would participate in the final selection. He added that on July 19,2001, the Operations and Finance Committee met with the County and discussed the County's timeline. He stated it was a good initial discussion. He noted the Operations and Finance Committee would look at the options discussed. Mr. Moore stated the County seemed very cooperative, and sensitive to the city's needs. He noted the County was very firm on having distinct and separate facilities for locker rooms, lunchrooms, training rooms, bathrooms, etc. Councilmember Grant stated the County was open to a discussion on equipment sharing. . . . ARDEN HILLS CITY COUNC1L - JlJL Y 30. 2001 5 Councilmember Larson stated he was concerned about not doing an RFQ. He noted he hoped that the RFP was open to everyone and not just shared with certain contractors. Mayor Probst directed Mr. Lynch to follow up with the County and see where they were at with the preparation of the RFP. He stated there should be a consultant on board and this should be an active project yet this year. A. Beth Mueller and Jason Rysavy, Request for Zoning Code Variance, Lot 1, Block 1, Josephine East Mr. Lynch explained this item was for informational purposes. He stated the people want to purchase the most southerly Lexington Avenue lot at the Lake Josephine East development. He noted there were no decisions necessary. Mayor Probst stated he had concerns about this home occupation. He noted the home occupation business on New Brighton Road was not relocated yet. Councilmember Grant stated they needed to be consistent within the city as well. Councilmember Larson stated he was comfortable letting the Planning Commission know the Council stands by their earlier philosophy on home occupation. Councilmember Rem agreed they should stick with what was in the ordnance. She stated the residential neighbors would have concerns about traffic. She noted it made sense to keep residential and business areas separate. Councilmember Aplikowski concurred. She stated she felt thought that many people were doing this type of thing without seeking permission. ADMINISTRATOR COMMENTS Mr. Lynch stated the Mayor and he meet with Mr. Kunkel of Bethel College regarding building some student housing off their campus. He noted the housing would not be owned by the college so it would be privately owned and taxpaying property. He added there was a slight delay in putting the water tower on line. He stated the contractor wanted to allow five days for the paint to dry. He noted it should be on line tomorrow. COUNCIL COMMENTS Councilmember Grant stated thc Operations and Finance Committee met on July 19th in a joint meeting with the County. He noted they would be meeting again in August to discuss the project further. He added that County Road E-2 was in the process of being milled and overlaid. He stated he understands plans also include mill and overlaying of Old Snelling Avenue. . . . ARDEN HILLS CITY COUNCIL - JULY 30, 2001 6 Mr. Moore stated that was correct. He noted two (2) additional roads were also going to be overlaid in Arden Hills. He noted they were Hamline Avenue and New Brighton Road. He added the County would raise all of the manhole covers. Councilmember Grant stated staff should review plans for the athletic complex for Bethel College and compare them to actual construction. He noted there seems to be more fencing than he recalled. Councilmember Larson stated the Parks, Trails and Recreation Committee met last week. He noted new signage would be put in on some of the playgrounds. He added the meetings on the new Parks Comprehensive Plan were well attended. He stated they received very valuable information. He noted they were five months behind in the completion of the plan. He added the completion date would be at the end of this year. He stated that at some point a proposal for the buckthorn project would be brought to Council. He noted he was not a strong supporter of new state Highway 10 improvements on the other side of35 W. He added he did not believe it warranted an overpass. He stated he would like to pursue that with the City of Mounds View to see what its position would be. He noted he would at least like to talk to the city staff. He added unless other Councilmembers had the same concerns he would address it as only his concern. Mayor Probst stated we needed to proceed with caution so as not to derail the process for plarming for the arsenal property. He noted there was an 1-35W Corridor Coalition meeting last Wednesday. He added one outcome point was that they were approaching a number of transportation studies coming together in September and October. He stated that in September they would go back to meetings every other Wednesday. He noted there was a strong interest in getting the group better prepared for the upcoming legislative session. Councilmember Larson stated that if they said and did nothing, it would be what the state highway department wants it to be. He noted he did not feel anything done on the arsenal property would change his mind. He added although those other things were going forward that he would like to see if the other city shares any of these concerns. Councilmember Aplikowski concurred. She stated there was a meeting tomorrow afternoon on the Highway 10 Corridor. She noted it might be a good place to start to find out information. Councilmember Aplikowski stated there would be no Plarming Commission meeting this month. She noted a task force had been meeting on the sign ordinance. She added they had interviewed for the Plarmer position. Mr. Lynch stated they have a candidate of choice, but need to discuss pay scale. Councilmember Aplikowski stated the reunion picnic this Thursday night was a potluck. She noted there would be a tour of the new city hall location. She added it started at 6:00 p.m. She stated she was amazed how many people were coming from a great distances for this picnic. She noted she was wondering if the other Councilmembers would be interested in having a badge saying Arden Hills City Council. . . . ARDEN HILLS CITY COUNCIL - JULY 30, 200 I 7 Councilmember Aplikowski stated the city's Events Task Force had a couple of meetings. She stated the business luncheon could happen on Friday. She noted the formal banquet event would be on Saturday. She added the proceeds could be dedicated to some project of city. She stated that this time the money could go to the collection of City history items. She noted that next year the money could go to parks and trails or some other cause. She added it could be an ongoing fund-raiser for projects in the city. She stated they were proposing a Sunday open house from I p.m. to 5 p.m. She noted there could be free small games for the kids and a tour of the facility. She added it would be free to all residents and anyone else that wanted to come. She stated they were concerned about the September date and were proposing an October date if the building was not ready. Mr. Lynch stated they would should still have a punch list, but the parking lot and landscaping should be finished as of August 30. He noted there was a water problem in the basement. He added he would find out more about that later this week. Mayor Probst stated he would stay with the September 29,2001 date. He noted it should be sooner rather than later due to the significant weather risk. Councilmember Larson stated he did not feel right about charging a lot for a banquet at city hall. He noted fund raising could be a part of it. Councilmember Aplikowski stated $50 a person would pay for it. She noted they were also plarming a silent auction as the fund raising part. Mr. Moore stated they were trying to stay away from Friday night because of high school athletics. He noted the Arden Hills soccer league meets on Saturday. He added a significant amount of families would not be able to attend the open house if it were on Saturday. Councilmember Rem stated she did not have a problem with a three-day event. She noted a business luncheon during the business day seems reasonable. She added Mr. Moore's comments made sense. She stated going with the later date made more sense to her. She noted everything about this building had been moved back. Mayor Probst stated the September meetings would be held there. He noted they would have been moved in for 30 days. Councilmember Larson concurred with Councilmember Rem. He stated it would allow more time to plan. Councilmember Aplikowski stated that she would work with their concems and come back to the Council if necessary. Councilmember Rem stated the newsletter committee meeting was Wednesday morning to finalize the issue. She noted most of it was gong to be about the Anniversary Celebration. She reviewed the prospective contents for the September issue. . . . ARDEN HILLS CITY COUNCIL - JULY 30, 2001 8 Mayor Probst stated the Housing Resource Center was up and running. He noted there would be a change in address and telephone number when it moved into its Shoreview location. He added the Resource Center staff was preparing a press release. Mayor Probst stated they needed an update on the home occupation on New Brighton Road. He noted the 1-35W Corridor Coalition published a year one summary report on the work done so far. He added it was available to council members. He referenced the letter from Ms. Nancy Hanson. He stated everyone who participated in the event felt it was wonderful. He noted a way to continue something down the road would be a plus. He added there was good attendance and positive comments. He stated National Night Out was August 7,2001. Councilmember Aplikowski stated they have heard people want to do it every year. She noted it cost about $10,000 to do regular day in the park. She added they could step up the amenities and fireworks for about $20,000. Mayor Probst stated the City of Arden Hills was losing $100,000 in state aid money. He noted other communities faced other tough issues. He added the total amount lost in the seven (7) 1-35W Corridor Coalition communities was over $6 million. Mr. Lynch stated the budget schedule would be discussed in each of the August meetings. Mayor Probst stated he was scheduled to be out oftown the middle two weeks of August. ADJOURN MOTION :.. ~ C.. ~cilme ber Grant moved and Councilm:mber ~plikows~i seconded a motion I! adJo the meetmg at 9:16 p.m. The motIOn carned unanimously (5-0). NOTICE OF MEETINGS The next Council Meeting will be held Monday, August 13,2001 at 7:30 p.m. at the Arden Hills Council chambers. . . . PAGE [OF3 CITY OF ARDEN HILLS ACCOUNTS PAY ABLE CLAIMS REPORT TO BE APPROVED AT 08127101 COUNCIL MEETING CLAIMS PAID SINCE LAST COUNCIL MEETING (08113/01) 1990] ]9902 19903 19904 19905 19906 19907 19908 19909 19910 19911 19912 19913 199]4 19915 19916 08109/0 1 08/09101 0811310 ] 08113101 08114101 08114101 08114101 08114101 08114101 08114101 08114101 08114101 08114/0 1 08114/0 1 08120101 08120101 Beaver Mountain Stanton GrOll -FSA De artrnent Affini Plus Federal Credit Union IeM!\. Retirement Trust-457 Minnesota GFOA Void Lakes Coun Service Coo erative Minnesota Mutual Ufe Fortis Benefits Fortis Benefits Health Partners MCFOA Stanton GrOll -FSA De artment 80 ce, David & Kari Health Partners Stowell, Sheila Subrotal ~ Paid Claims 470.00 142.70 4770.00 ].705.20 200.00 0.00 3,287.71 223.70 203.10 181.11 395.04 25.00 142.70 5.56 422.48 71.3] 12,245.61 Field Trj 8110101 47 $10.00 Da care Reimbursement 7/01/01 Second Au st Pa 011 Second Au ust Pa 011 2001 Aruma! Conference~T. Post Void Insurance-Se tember Au ust Life Insurance Au st Short Tenn Disahili Au 5t Lon Tenn Disabili Dental Insurance-Au st A I Fee-Munici al Clerk Certif-Stowell Da care Reimbursement 8/03/01 Refund-Ove a men! afFinal Utili Bill Dental Insurance-Se tember Milea elEx ense Reimbursement Note: Checks for unpaid claims totaling $40,041.04 were mailed on August 14,2001 after approval at the August ]3,200] Council Meeting. They were check numbers 19848 -] 9900. This sequence corresponds to unpaid temporary numbers TOI . T53. Check numbers 19846 -19847 were used for alignment. Paid Claims From Above - 12,245.61 Add Unpaid Claims, Page 3 of 3 - 352537.88 Total Accounts Payable Claims for Council Approval, 08/27/01- 364,783.49 ..nclyi""""''''''l'Iyablel<wm,1 '. . CITY OF ARDEN HILLS ACCOUNTS PAY ABLE CLAIMS REPORT TO BE APPROVED AT 08/27/01 COUNCIL MEETING PAGE20F3 UNPAID CLAIMS REGISTER: :t.fll" :Nl\llIllQR:'::: ................."-"...... .. .............. ."."....".".".". .'...'.'-.....-.....-....'......-.,.........-, ........ . tt':,ttt.....,:..,: ....:.'.AM6jjNtll...IOOMMll~i$ ...........'.....'....,........',..............'.'..,......'.....,.. ::::::;:::::::::::::::;:::::::)::::::::::::::::::::)::::~::.:;:.:.':':.,.::...'.'..... TOI 08/28/0 I Accurate Press, Inc. 181.05 #10 Envelones-IOOO T02 08/28/0 I Advant-;e S~ & Granhics, Inc. 947.16 Park Si~s T03 08/28/0 I AEC Enr:>:ineermg 11.602.26 Water Tower Imnrovement 6/3-7/28/01 T04 08/28/01 American Public Works Association 141.25 Membershin 9/01-8/02 T05 08/28/01 Anderbura-Lund Printino Co. 4.523.59 Rec Guide-Fall 2001 T06 08/28/0 I Architectural Alliance 10.016.77 Professional Services-New Citv Hall T07 08/28/01 Bifrs, Inc. 491.82 Portable Toilets 7/11-8/07/01 T08 08/28/01 Brausen Familv Renair Center 214.47 NC Service 94 Chev/Scone Check Insnections T09 08/28101 Business Forms & Accounti~ 639.82 AlP & Payroll Checks TIO 08/28/01 Concrete Fonn Enoineers Inc 724.75 Curb Fonns for Street Renair TII 08/28/01 Continental Research 291.55 Degrease Sorav/Odor Remove TI2 08/28/0 I Comorate Exnress 148.Q4 Office Sunnlies/Conv Paner/Envelooes TI3 08/28/0 I Dascom Systems Grou~ Inc. 46.829.41 Retainer 35%-A V Contract TI4 08/28/0 I Davanni's 50.99 Park & Rec Meetin.-6115/01 T15 08/28/0 I Davies Water Eouinment Co. 58.76 New Citv HallMStonn Sewer TI6 08/28/0 I Donald Salverda & Associates 52.63 Admin Ed & Traininp-Lvnch Tl7 08/28/0 1 Douvier, Kathv 32.00 Refund~Fall Soccer Tl8 08/28/01 Ehlers & Associates 862.50 2000 OSA TlF Reoorts!ChesaDeake T1F Proi . Tl9 08/28/01 Electro Watchman, Inc. 25.00 Pro~anuning: Charg:eMAdd Nordeen no 08/28/0 I First Student, Inc. I 217.00 Bus Fees for Recreation & Historical Societv nl 08/28/01 Fra-Dor Black Dirt & Recvcle 54.32 Black Dirt 6vds T22 08/28/01 Frattallone's Hardware, Inc. 116.63 AUOl1st Purchases T23 08/28/01 Oonher Snort 126.67 Basketball Nets/Soccer 00a1 Anchors T24 08/28/0 I Gonher State One-Call 81.60 Julv SelVice T25 08/28/01 Grainper Inc. 336.15 Shon Sunnlies & El1ul~ment T26 08/28/0 I Gustafson, Phil 90.48 Sheriffs Meetln. 8/16/0 I T27 08/28/0 I H"dro SUDnlv Comnanv 1,570.88 (] 0\ M25Gal RT-Residential Meters T28 08/28/0 I leI Dulux Paint Centers 159.43 Field Marking- Paint T29 08/28/01 In;;:;aham & Associates, Inc. 3,839.62 Julv Park Plannin" T30 08/28101 1.V.O.E. Lncal49 262.00 Auoust Payroll Deductions TlI 08/28/0 I Lake Countrv Chaoter-LC.B.O. 350.00 November 200 I-Seminar DS & EN T32 08/28/01 Landbon.r & Sons, Inc 7,500.00 Extra Stone-Citv Hall T33 08/28/0 I Larson Pamela 17.50 Refund-Softball T34 08/28/01 Le~e ofMN Cities 3707.00 Codification Contract.93 T35 08/28/0 I Lillie Suburban Newsnaners 118.13 Legal Notices T36 08/28/0 1 Mac()l1cen E"uinment, Inc. 12.31 Sweener Parts T37 08/28/01 Met Council Environmental Services 38310.67 Sentember Sewer CharlJe Tl8 08/28/01 Michael Cronin & Associates 3.910.00 Plarminll' SeJVices~Julv T39 08/28/0 I MN Fall Maintenance Exl"'lo 180.00 2001 FaU Maintenance EXDO (9 Particinants) T40 08/28/01 Moonev & Comnanv, Inc. 2,018.18 BarmersM50th Anniversarv II Total ~ Uunaid Claims--- 141,812.59 II ""dl'__"'p>)'>bki'Iai",,1 . . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 08/27/01 COUNCIL MEETING PAGE 3 OF 3 UNPAID CLAIMS REGISTER: ......'l'tMllW/.I.....jjRtijiJ.W.... .';{Mjjjji\'tt T41 08/28/01 North Metro Insnections inc. 736.88 Julv Electrical Insncctions T42 08128/01 Northern Air Co~oration 100.18 Water Shut-off-Men's Room-CH T43 08/28/0 I Nosek Marv 120.00 Julv/August Newsletter T44 08/28/01 Noll Comoanv 5.34 #112 Parts T45 08/28/01 Pace Analvtical 440.44 Water Testinl1:.Aupust T46 08/28/0 I Peterson Frarn & Bergman PA 6,844.39 Julv Legal Fees T47 08/28/0 I Petty Cash 198.91 PettY Cash Rcnlenishment T48 08/28/01 Pitney Bowes 205.00 Rate Increase Software T49 08/28/01 Post Terrance 17.60 MilealJe Reimbursement TSO 08/28/01 Ramsev Countv 55.812.22 Au"ust Law Enforcement T51 08/28/0 I Ranstad 306.02 Office Temo-UB-WIE 8/0510] TS2 08/28/01 Roseville Citv of 120,666.68 2001 Water Purchase 88M Gallons T53 08/28/0 I Sam's Club 164.62 Membershin FeesIPcIUlv Carnival Supplies T54 08/28/01 ScherbeJ, Dave 10.40 Mileao-e Reimbursement TS5 08/28/01 Short Elliott Hendrickson Inc. 6710.03 Local SWM Plan 7/01101 T56 08/28/01 Smith, Katherine 17.50 Refund-Softball T57 08128/0 1 Software House International, Inc. 7,734.04 Software for New PC's T58 08/28/01 State of MN-Dent of Administration 1,002.80 Phone Service T59 08/28/01 Tare:et Stores 36.38 Safetv Carno T60 08/28101 TCI Berlin Tire Centers, LLC 70.18 Toro Tires-325 Groundmaster T61 08/28/01 Tessman Seed Co.-St. Paul 2.040.54 Weed & FeedlPrimo T62 08/28/0 I Timesaver Off-Site Secretarial 200.00 Rec Scc-CC-7/JO/01 T63 08/28/01 Truck Utilities Mfp. ComDanv 1,017.65 #13 ReDair-Valve Bodv T64 08/28/01 United Rentals 81LlO Eouinment PurchaselRental-PW & New CH T65 08/28/0 I URI-Hwv Tecbnolo.ies 432.80 Plastic Boards/Barricades T66 08/28/0 ] WT McCalla PE 200.00 Structural Check-Water Penetration-New CH T67 08/28/0 I Excel Enerpv 4.274.90 Julv/Aulmst Service T68 08/28/01 Xerox Corooration 548.69 Sentember Conier Lease Subtotal, Page 3 of3 - 210,725.29 Pae:e 20f3 Brought Forward- 141.812.59 Total Vnnaid Claims - 352,537.88 ""ndyl."""n"f"')'Ilolcltl.",ul . N W a a N a a a a a a a oc a a a a a - -Q: a a vi a a a 0 0 ;:::- 0 'i!! ~ " ~ N ~ ~ .,I!i oi .. '" . 0:: Ol E f '" ~ Q. ~ M N a a a a a .~ oc ~ a a N a a ~ .,; m 0 " '" 0 '" N ~ ;;; N M 0- N "", N ~ ;.~ M' ., ~ ..... 0 ..,.... ;:: '2 c.-.'. ~ .,.. ~ .-....;.. 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I (/J .. ::; ~ M ~ 0 ~ 0 0 ~ i tn 'b '" ~ ~ N 0 ~ N .~ "" .,. 2; :;; '" "" ::; M 0 ~ ~ ~ N ~ M M M N 0 m: .... ;>, ~ v c c ~ V '0 V C C v c i!l .~ .~ .. .. ;>, ~ :J .c (/J Z .0 ~ ~ " .~ " ;;: c .~ :.: -g ..J .c .c .c '" c' ~o -< ..J en ~. 0 U v v c' :.: ~ Ol .0 0 :I: g ~ ~' v ~ " c- ,l 'il v .il u C -;;; N ~ V 0 ~ :!: z i=i< 2 -" c 6 v bJl '0 e .a It ~ ~ v C ~ ~ W 0 0 Q " v 0 0 C ~ '" :I: '" :I: :I: '" '" N .a: . 0:: ,0, <( <-- ~ 00 :;;: ~ !;. 0 ~ u. 0 0 0 0 0 'ii:' 0 '" '" '" '" '" ... ... ... ... ... .~. > ~ 0 ~ N M .~' I- ~ ~ ~ ~ ,.. i3 M M M M M <::> ~ ~ ~ ~ 00 ,f.'il e CITY OF ARDEN HILLS MEMORANDUM TO: August 17,2001 Mayor and City Council UI1 Joe Lynch, City Administrator (jUJ-i DATE: FROM: SUBJECT: Probationary Appointment Background After completing the appropriate background, criminal and reference checks, we have offered, and he has accepted, the position of City Planner to Mr. Aaron Parrish. Mr. Parrish is scheduled to start on work on August 27, 2001. Section 19-5 of Arden Hills Municipal Code states that the City Council shall make all appointments to municipal service. As a result, the City Council is asked to make the formal probationary appointments. e Recommendation Staff recommends that the City Council formally approve the six- (6) month probationary appointment of Aaron Parrish to the position of City Planner effective August 27, 2001. . e e tit ~ ~HILLS MEMORANDUM DATE: August 23,2001 TO: Joe Lynch, City Administrator FROM: Terrance Post, City Accountan@ SUBJECT: Truth in Taxation Hearings Backl!round Actions by the Minnesota Legislature at the 2001 Special Session resulted in 2001 Truth-In- Taxation (TNT) Hearings for payable 2002 being an optional, rather than a mandatory, requirement. City Council discussion at the August 20,2001 worksession on this subject resulted in a majority of council members present at the meeting expressing an interest in having a TNT hearing as in previous years. Subsequent Information Staff has discussed the level of support the City could expect to receive from Ramsey County Revenue and Records for a TNT hearing. Chris Samuel, County Director of this department indicated that the County would be preparing TNT notices and mailing them out to property owners. However, he did not believe the notices would get out before December 1, 2001. He also indicated that the County was contemplating having its TNT hearing on December 11, 200 I. Recommendation Although action is not required for the regular City Council meeting of August 27,2001, staff would ask Council to consider having a Truth in Taxation hearing at 6:30 p.m. on Monday, December 10, 2001, immediately prior to the regularly scheduled City Council meeting. Assuming that Council may consider canceling the regular meeting of December 31, 2001, this would then necessitate the calling of a special City Council meeting on December 17, 2001 (perhaps immediately following the worksession) for the purposes of adopting a final payable 2002 levy and a 2002 budget. e CITY OF ARDEN HILLS MEMORANDUM DATE: August 24, 2001 SUBJECT: Joe Lynch, City Administrator4~ Terrance Post, City Accountant .~ 2002 Budget Discussion TO: FROM: . Levy Limit Update The Minnesota Department of Revenue today verbally confirmed (they still have not mailed out levy certification letters) that the City of Arden Hills' payable 2002 levy limit will be $2,284,401. This amount represents a $159,315 or 7.50% increase over the payable 2002 gross levy before HAC A of$2,125,086. Recognizing that $99,994 (4.7%) of the $159,315 levy limit increase represents HACA aid replacement, the remaining $59,321 (2.8%) represents the implicit price deflator levy limit increase. It is this $59,321 in additional revenue that will be the primary funding source for proposed 2002 additional General Fund expenditures. Public Safety Proposed Expenditures . At the last Joint Fire Board meeting, Lake Johanna Volunteer Fire Department (LJVFD) agreed to fund the 2002 Duty Crew program costs (if the program is successful based upon the 2001 trial period) out of Alliant Tech revenues. Although LJVPD has not yet revised their 2002 operating budget, staff has estimated that the Duty Crew program deletion will result in an approximate $1 1,000 savings to the City of Arden Hills. This would then result in estimated 2002 fire protection contract costs of $190,000. Compared to 2001 contract costs of$I77,084.38, this represents a $12,915.52 dollar increase or a 7.3% percentage increase. . At the last contract cities meeting, the Ramsey County Sheriff's Department (RCSD) agreed to hold off on the hiring of an additional Investigator until second quarter of 2002. This delay would result in an approximate $2,675 savings to Arden Hills. This would then result in estimated 2002 police protection contract costs of $648,176. Compared to 2001 estimated contract costs of$615,174, this represents a $33,002 dollar increase or a 5.4% percentage increase. . The combined estimated contract increases for both LJVFD ($12,915) and RCSD ($33,002) total $45,917 and represent 77% of the 2002 levy limit increase (59,321). . Memorandum, 2002 Budget Discussion Page Two August 24,2001 e Other General Fund Expeuditure Issues . Staffhad suggested increasing the 2002 Day in the Park event budget to $9,700 (up from $1,362 in 1998; $1,659 in 1999; and $5,557 in 2000). At least one Councilmember has endorsed increasing the 2002 Budget for this activity to $20,000. Overall Council consensus is needed on this item. . The staff reorganization undertak i ng is not totally finalized from a financial plan standpoint. Subject to the analysis from Labor Relations Associates (LRA), the general assumptions are that the two new Director positions will replace the current Director positions at a 20% salary range impact; the new Deputy Clerk position will result in an estimated $10,000 in additional compensation; and that the 1.5 full-time equivalent (FTE) non-exempt headcount increases will result in an estimated $50,000 in additional compensation. On a related note, the LRA contract fee of $ I 1,875 will be a budgeted 2002 expenditure (LRA invoices at the acceptance and completion of assignments). . Salary ranges in the proposed 2002 Pay Plan were expected to increase 3.0%. However, in light of the Blue Cross/Blue Shield healthcare costs increasing, 14.7% for 2002, the issue of total compensation versus salary/wage increases needs additional Council discussion. As a reference point, in 2001 salary range move was 3.0% and maximum City paid health and dental insurance increased 17.6% (from $340 in 2000 to $400 in 2001). e . Staff has discussed moving the current Economic Development Department of the General Fund into Fund No. 701 "EDA General Activities" and funding these expenditures from Tax Increment Excess revenues. The 2001 Budget for this General Fund Department was $17,585. This decreases the General Fund levy by an equal amount. Cable TV Technical Support . It is anticipated that the upgrade in Council Chambers cable facilities will also require a higher level of technical production support. The salary costs for this support will be funded from Cable Franchise Fees (Fund No. 228) and not levy-supported in the General Fund. e ( . e CITY OF ARDEN HILLS MEMORANDUM DATE: August 22, 2001 FROM: Joe Lynch, City Administrator Thomas J. Moore, Parks and Recreation Director and Acting T~ ~. M.m.... Pnblic Works Director .;j TO: SUBJECT: Pay Estimate #1 (Final Payment); 2001 North and Sonth Water Tower Maintenance Project Backeronnd The City of Arden Hills awarded Champion Coatings Inc. of Lakeville, Minnesota the 2001 North and South Water Tower Maintenance Project on May 21, 2001 for a total contract amount of$38, 475.00. At the June 25, 2001 City Council meeting, Change Order #1 in the amount of$26,450.00 was approved. The revised total contract amount for the 2001 North and South Water Tower Maintenance Project is $64,925.00. e Proiect Status Champion Coatings Inc. has completed the project. Mr. Bob Kollmer, AEC Engineering, the project manager, has inspected and approved all work. In addition, Staff had BRW/URS, inspect and approve all work. Pace Analytical Services, Inc. conducted the drinking water tests. All drinking water tests passed. Recommendations Staffrecommends the City Council approve Pay Estimate #1, which includes Change Order #1, for Champion Coatings Inc., ofLakeville, Minnesota in the amount of $ 61, 678.75. A Retainage Fee of5 %, $3,246.25, will be held for 25 days. e r CHAMPION COATINGS INe. e 8790 207th St. W. Ste. 207 P.O. Box 905 Lakeville, MN 55044-0905 952-469-2660 952-469-2470 Fax August 7, 2001 City of Arden Hills Attn: Thomas J. Moore 4364 West Round Lake Road Arden Hills, MN 55 I 12-5794 RE: City of Arden Hills, MN Water Tank Renovation Progress Payment Request #1 Dear Mr. Moore: Attached please find AEC's approved progress payment number 1 along with Champion Coatings invoice for the same period. Since we are completed with this project and this is our first payment request, I would appreciate if you would please push through this payment as soon as possible. e If you should have any further questions, please do not hesitate in contacting me. cc: Bob Kollmer - AEC Engineering e e " AEC ENGINEERING ENGINEERS INSPECTORS 400 151 Avenue North Suite 400 Minneapolis, Minnesota 55401 Phone: (612) 332-8905 Fax: (612) 334-3101 DATE: TO: CONTRACT FOR: August 6, 2001 City of Arden Hills, MN Cleaning, Repairing and Painting 500 MG Elevated Water Tower CONTRACTOR: Champion Coatings, Inc. RE: Progress Payment #1 AEC'S PROJECT NO.: 99502-2503 CONTRACTOR'S SCHEDULE OF VALU UNIT PRICE ITEM QUANTITY AMOUNT WORK COMPLET AMOUNT PERCEN DUE 1. Structural Modification $4,400 1 $4,400 100% $4,400 2. Interior Wet 9,000 1 9000 100% 9000 3. Exterior Spot Abrasive 1,900 1 1,900 100% 1,900 . blast and coating 4. South Tower 9,500 1 9,500 100% 9,500 Modifications 5. Option "A" 13,675 1 13,675 100% 13,675 6. Change Order 4,950 1 4,950 100% 4,950 RemoblDemob. 7. Change Order 21,500 1 21,500 100% 21,500 Complete Roof Areas Subtotal $64,925 Gross Amount Due: $64,925.00 Less 5% Retainage: 3,246.25 Amount Due to Date: 61,678.75 Less Previous Payments: 0.00 Less Liquidated Damages: 0.00 . Less Inspection Charges: 0.00 Amount Due this Applicati $61,678.75 Accompanying Documentation: Champion Coatings Application for Payment dated August 6, 2001. ~ Page.1l August 6, 2001 Application for Payment No. 1 City of Arden Hills, Minnesota ABC Project No.: 99502-2505 . CONTRACTOR'S CERTIFICATION: The undersigned CONTRACTOR certifies (1) all previous progress payments received fro OWNER on acconnt of Work done nnder the Contract referred to above have been applied t discharge in full all obligations of CONTRACTOR incurred in connection with Work cover prior Applications for Payment numbered 1 through 1 inclusive; and (2) title to all material and equipment incorporated in said Work or otheJWise listed in or covered by this Applicati for Payment will pass to OWNER at time of payment free and clear of all liens, claims, security interests and encumbrances (except such as covered by Bond acceptable to OWNE Champion Coatings, Inc. 8790 207th St. West Suite 207 P.O. Box 905 Lakeville, M!'l ./" / ~/ BY: Contra DATE 8-7-0i Payment of the above AMOUNT DUE TIllS APPLICATION to the above listed contractor recommended. . ABC Engineering 400 First Avenue North #400 :W~ -DATE y:.-6'-CJ / 1\027E . , e INVOICE CHAMPION COATINGS INC. PO BOX 905, LAKEVILLE, MINNESOTA 55044-0905 (952)469-2660 FAX (952)469-2470 I CITY OF ARDENHILLS CIO AEC ENG. ATTN.; BOB KOLLMER 400 1ST. AVE. NORTH SUITE 400 IMPLS., MN 55401 INVOICE # DATE JOB# JOB NAME LOCATION PO/CONTRACT # 147-1 8/6/2001 147 ARDENHILLS TANK ARDEN HILLS, MN CONTRACT T . DESCRIPTION I QTY I UIM I RATE L AMOUNT ARDEN HILLS 500,000 GALLON HYDROPILLAR RECONDITIONING TOTAL CONTRACT AMOUNT $ TOTAL AMOUNT EARNED 100% $ LESS PREVIOUS INVOICES $ e LESS 5% RETAINAGE $ CURRENT DUE: $ 64,925.00 64.925.00 (3,246.25 61,678.75 IWHITE COPY - CUSTOMER, YEllOW COPY - JOB FilE I PLEASE PAY FROM INVOICE e UJ CJ < , -- z ~ UJ '" '" UJ , , . , , , , , 0 :t: 0' :c z 0 If) :5 >- z <2- ;Ii u: ffi f:F} fA. fft fft fh ffl- '" *' ~ '#.#.#.'#?f!. *' 0 Q' 0 0 00000 0 #. 0 0 00000 0 Sl. ~ ~ .,..- T'"" T""" T'"" T'"" ~ ~ ~ (9 000 0000 0 00 00 , , UJ UJ aDo 0.000. 0 (J) (J) -,>-'" UJ cicici cit.rioo .0 => => >- <( <( .... <UJO i3 0000.......010 N ~ , ,'" '0-'>- "'>t~ o~ ~ 1.0_ (0_ 1.0_ 0>_ {J) CD co T" ~ (I). 0 'l:tmT'""G)('t)T'""..q- ... >-00 .... ~ N <0 o~ W-WfI7WWE;ltffi '" ci w ci ., UJ .... ....0 If) >- '" z < z -' -' 0 Om < >- 0 , Z f'l Z UJ 0 z QO LL<< UJ '" 0 ;:: 0 "', UJ If) ~ ~ < ;:: UJz ~ UJ 0.0 '" If) ... 0 () 0 :J 0:: 0. 0. :J ::;; t'- '" 0. 0. < < 0. 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