HomeMy WebLinkAboutCCP 11-26-2001
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~HILLS
(REVISED) AGENDA
CITY COUNCIL MEETING, CITY HALL
1245 WEST HIGHWAY 96
MONDAY, NOVEMBER 26,2001,7:30 P.M.
City Philosophy
To provide a basic and necessary scope of quality services
through the innovative and purposeful use of resources.
7:30 P.M.
7:30 P.M.
7:30 P.M.
7:40 P.M.
7:45 P.M.
1.
Call to Order
2.
Approval of Meeting Agenda
3.
Approval of Minutes
a. October 29,2001 Regular Council Meeting Minutes
4.
Consent Calendar
Those items listed under the Consent Calendar are considered to be routine by the City Council
and will be enacted by one motion under a Consent Calendar format. There will be no separate
discussion of these items, unless a Council member so requests, in which event, the item will be
removed from the general order of business and considered separately in its nonnal sequence on
the agenda.
a. Claims and Payroll
b. Final Payment, Contract Retainage, 2001 North and South
Water Tower Maintenance Project
c. Trinity Lutheran Church Joint Use Agreement
d. City Hall Maintenance Contract Approval
e. 2002 Official Meeting Calendar, Approval of City Council and
Planning Commission Meeting Dates
f. Joint Powers Agreement, City of Roseville (Technology
Services)
g. Springbrook Financial Software Purchase
5.
Public Comments
This is an opportunity for citizens to bring to the Council's attention any items not currently on
the agenda, In addressing the Council, please state your name and address for the record, and a
brief summary of the specific item being addressed to the Council. To allow adequate time for
each person wishing to address the Council, we ask that individuals limit their comments to three
(3) minutes. Written documents may be distributed to the Council prior to the meeting, or as
bench copies, to allow a more timely presentation.
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AGENDA - PAGE TWO
CITY COUNCIL MEETING, CITY HALL
MONDAY, NOVEMBER 26,2001,7:30 P.M,
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7:50 P.M. 6. Unfinished and New Business
a. Planning Cases
1. Case #01-22, Beacon Construction, County Road E-2 and
Cleveland; Rezoning, Comprehensive Plan Amendment,
Master and Final Planned Unit Development
2. Case #01-27, Tom and Kathy Goserud I Roger Aiken,
4320 and 4360 Hamline Avenue, Preliminary Plat and
Variance
3. Case #01-23, City of Arden Hills, Sign Ordiuance
b. Citv Hall Construction ProieCt
1. Pay Request #13, Architectural Alliance
8:45 P.M. 7. Administrator Comments
8:55 P.M. 8. Council Comments
9:15P.M. 9. Adjourn _..
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The above times may vary depending upon length of issue discussion.
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~LLS
AGENDA
CITY COUNCIL MEETING, CITY HALL
1245 WEST HIGHWAY 96
MONDAY, NOVEMBER 26, 2001, 7:30 P,M,
7:30 P.M.
7:30 P.M.
7:30 P.M.
7:40 P.M.
7:45 P.M.
City Pbilosopbv
To provide a basic and necessary scope of quality services
through the innovative and purposeful use of resources.
1.
Call to Order
2.
Approval of Meeting Agenda
3,
Approval of Minutes
a. October 29,2001 Regular Council Meeting Minutes
4,
Consent Calendar
Those items listed under the Consent Calendar are considered to be routine by the City Council
and will be enacted by one motion under a Consent Calendar format. There will be no separate
discussion ofthese items, unless a Council member so requests, in which event, the item will be
removed from the general order of business and considered separately in its nonnal sequence on
the agenda.
a. Claims and Payroll
b. Final Payment, Contract Retainage, 2001 North and South
Water Tower Maintenance Project
c. Trinity Lutheran Church Joint Use Agreement
d. City Hall Maintenance Contract Approval
e. 2002 Official Meeting Calendar, Approval of City Council and
Planning Commission Meeting Dates
f. Joint Powers Agreement, City of Roseville (Technology
Services)
g. Springbrook Financial Software Purchase
5.
Public Comments
This is an opportunity for citizens to bring to the Council's attention any items not currently on
the agenda. In addressing the Council, please state your name and address for the record, and a
brief summary of the specific item being addressed to the Council. To allow adequate [ime for
each person wishing to address the Council, we ask that individuals limit their comments to three
(3) minutes. Written documents may be distributed to the Council prior to the meeting, or as
bench copies, to allow a more timely presentation.
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AGENDA - PAGE TWO
CITY COUNCIL MEETING, CITY HALL
MONDAY, NOVEMBER 26, 2001, 7:30 P.M.
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7:50 P,M. 6, Unfinished and New Business
a. Planning Cases
1. Case #01-22, Beacon Construction, County Road E-2 and
Cleveland; Rezoning, Comprehensive Plan Amendment,
Master and Final Planned Unit Development
2. Case #01-27, Tom and Kathy Goserud / Roger Aiken,
4320 and 4360 Hamline Avenue, Preliminary Plat and
Variance
3. Case #01-23, City of Arden Hills, Sign Ordinance
b. City Hall Construction Proiect
1. Pay Request #13, Architectural Alliance
c. 2002 Committee Assignments
d. AMM and LMC Legislative Priorities
8:45 P.M. 7, Administrator Comments
8:55 P.M. 8. Council Comments .
9:15 P.M. 9, Adjonrn
The above times may vary depending upon length of issue discussion.
Tentative November Meetine- Schedule Tentative December Meetinl!' Schedule
Meeting date~, times and locations are subject to change. Meeting dates, times and locations are subject to change.
Please contact City Hall for the most current schedule Please contact City Hall for the most current sc hedule
Nov. 6 School Board Elections AllDay Dee. 5 Plarming Conunission 7:30P.M.
Noy.7 Planning Commission 7,30 P.M. Dec. 10 Truth in Taxation Hearing 6;30 P.M.
Dec. 10 Codification Hearing 7:30P.M.
Nov. 12 Holiday Dec. 10 Council Meeting 7:30 P.M.
Nov. IJ Council Meeting 7:30 P.M. Dec. 17 Council Worksession 4:45 P.M.
(Tuesday) Dec. 17 Special Council Meeting 7:30 P.M."
(Final Year-End Business-
Nov. 15 Operations & Finance 7,00 P.M. (.Immediately Following
Conunittee Council Worksession)
No\'.19 Council Worksession 4:45 PM. Dec. IS Parks & Recreation 7,00 P.M.
Committee
Nov. 22 Holiday
Nov_ 23 Holiday Dec. 20 Operations & Finance 7:00P.M,
Committee
Nov. 26 Council Meeting UOP.M.
Dec. 24 Holiday -.
Nov. 27 Parks & Recreation HOP.M. Dec. 25 Holiday
Corrunittee
Dec. 26 Communications CANCEL
Nov. 28 Communications CANCEL Committee
Committee
Dec. 26 Council Meeting CANCEL
(Wednesday)
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. CITY OF ARDEN HILLS
6516345137
NOV-21-2001 9:45AM
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Fax Call Report
Job Date Time Type Identifi cation Duration Pages Resu It
794 11/2112001 9:30:15AM Send 9.6123701378 0:00 0 Busy
795 II/2112001 9: 31: 42AM Send 9.6123701378 I: 15 2 OK
796 11/21/2001 9:33:03AM Send 9.7634219511 1:28 2 OK
797 1lI21/2001 9:34:37AM Send 9.6516286833 1: 15 2 OK
798 1lI2112001 9:35:57AM Send 9.7637060891 1: 22 2 OK
799 1II21/200J 9:37:25AM Send 9.6516333846 2: 16 2 OK
800 11121/2001 9:39:46AM Send 9.6512282191 1:22 2 OK
801 11/2112001 9: 41: 13AM Send 9.6512279371 0:50 2 OK
802 1lI21/2001 9.42:09AM Send 9.6514821262 0:49 2 OK
803 11/21/2001 943:03AM Send 9.6512669301 I: 10 2 OK
804 11/21/2001 94419AM Send 9.6516461220 1: 14 2 OK
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CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
OCTOBER 29,2001
7:30 P,M, _ ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular
City Council meeting at 7:32 p.m.
Present:
Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant,
Gregg Larson, and Lois Rem.
Absent:
None.
Also present were City Administrator, Joe Lynch; City Accountant, Terrance Post;
Interim Public Works Director and Parks & Recreation Director, Thomas Moore; City
Planner, Aaron Parrish; City Attorney, Jerry Filla; City Engineer, Greg Brown, BR W; and
Recording Secretary, Nancy Czajkowski.
APPROV AL OF MEETING AGENDA
Councilmember Rem requested Consent Calendar Agenda Item 4 E be removed. Mayor Probst
responded it would become Agenda Item 6 A 5.
Councilmember Grant requested Consent Calendar Agenda Item 4 G be removed. Mayor Probst
responded it would become Agenda Item 6 A 6.
MOTION:
Councilmember Aplikowski moved and Councilmember Larson seconded a
motion to adopt the agenda for the October 29, 2001, regular City Council
meeting, as amended. The motion carried unanimously (5-0).
APPROVAL OF MINUTES
A. September 24, 2001 Regular Council Meeting
B. October 25, 2001 Council Worksession Minutes
Councilmember Grant requested the following change to the September 24,2001 Regular
Council Meeting minutes: on page 11, in Section D, in the third paragraph, replace the first
sentence with "Councilmember Grant asked how many people were not impacted by the
change."
MOT10N:
Councilmember Aplikowski moved and Councilmember Rem seconded a motion
to approve the September 24,2001 Regular Council Meeting minutes as
corrected, and the October 25, 2001 Council Worksession Minutes as presented.
The motion carried unanimously (5-0).
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ARDEN HILLS CITY COUNCIL - OCTOBER 29, 2001
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CONSENT CALENDAR
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A. Claims and Payroll
B. Pavement Management Plan (PMP) Standards, Definition of "Neighborhood" Street
Width
C. Res. #01-19, Resolution Adopting and Confirming Annual Special Assessments for
Delinquent Utilities
D. Residential Recvcling Program
1. Res. #01-20, Resolution Establishing Rate for 2002 Curbside Recycling Program
2. Res. #01-21, Resolution Authorizing Application for Recycling Grant Funds for 2002
E. Removed
F. Shoreline Lane, Josephine East LLC, Acceptance of Dedicated Street
G. Removed
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MOTION:
Councilmember Larson moved and Councilmember Aplikowski seconded a
motion to approve the Consent Calendar and authorize execution of all necessary
documents contained therein. The motion carried unanimously (5-0).
PUBLIC COMMENTS
Mayor Probst invited those present to come forward and address the Council on any items not
already on the agenda.
No public comments were made.
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UNFINISHED AND NEW BUSINESS
A, Planning Cases
L Case #01-25, Guidant Corporation, 4201 - 4233 North Lexington Avenue,
Sign Ordinance Variance (Water Tower Sign age)
Mr. Parrish explained this case dealt with a variance to the sign ordinance to put the words
"Guidant Corporation" on their water tower. He stated staff developed a revised
recommendation.
MOTION:
Councilmember Aplikowski moved and Councilmember Grant seconded a motion
to approve Planning Case #01-25, the proposed water tower signage, subject to
the two conditions contained in the staff report, as recommended by Staff. The
motion carried unanimously (5-0).
2.
Case #01-26, McKinley Companies, 4420 Hamline Avenue North, Minor
Subdivision/Lot Split Parcel
Mr. Parrish explained this case was continued from last month's meeting. He noted it involves a a
variance from the minimum lot width requirement. He added the parcel meets all other _
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ARDEN HILLS CITY COUNCIL - OCTOBER 29, 2001
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applicable requirements. He stated he recommended splitting the lot into equal 90-foot wide
parcels. He noted it would require reduction of an existing patio.
Councilmember Larson explained that he had spoken to the owner of this property at the site. He
stated one concern he had regarding the split was the likelihood ofredevelopment of the
surrounding parcels in the future. He noted after looking at the homes, it is unlikely they would
be replaced any time soon. He added there is not any likelihood that the parcels would be
combined. He stated the adjacent lot owner would be unlikely to selll3 feet. He noted the
proposed lot would be able to handle a very nice home and go onto the tax rolls in the future. He
added he is not sure what would be gained by denying this request. He stated the City Planner's
suggestion is reasonable and would work well there. He noted there would only be a five-foot
variance for each of the lots.
Mayor Probst stated the Planning Commission was unanimous in recommending denial. He
asked for clarification. Councilmember Aplikowski responded the main issue was the
Commission could not make a hardship finding.
Mr. David Venessey stated part of the reason for the unanimous decision at the Planning
Commission meeting was that the applicant was not prepared. He noted the applicant did not
expect any problems. He added the assumption of the applicant when he purchased the property
from his parents was that it was able to be split. He stated the applicant was comfortable with
two 90-foot wide lots. He noted even if the applicant acquired the additionall3 feet, no one
would want him to take that tree line down. He added the tree line was a protective buffer to the
south.
Councilmember Aplikowski stated she did not have a problem with the other proposal, so she
had no problem with two 90-foot parcels.
Councilmember Rem asked if there was no hardship for one variance, what would there be for
two variances. Mayor Probst responded there had always been some anticipation of this split.
He stated the timing ofthe split is such that it does not meet the current ordinance requirements.
He noted there are other lots that have similar dimensions.
Mr. Parrish stated the staff report incorrectly states the variance criteria. He noted under the
subdivision ordinance, there is no requirement for hardship. He added the request should be
evaluated in its totality of circumstances.
Mr. Filla stated although the subdivision does not require a hardship to approve substandard lots,
the Council would also be approving a setback variance for the existing home. He noted there
would be a sideyard setback variance if the applicant uses the two 90-foot wide lot
configurations. He added a variance would be needed for a sideyard setback. He noted the state
regulations look at three factors. He stated one of these factors would be to find a hardship. He
added it appears that in the past the city treated this as a divisible lot by allowing sewer and water
stubs. He stated someone at the city offices thought the reasonable use of the parcel was for a
new home. He noted there was reasonable reliance on the buyer's part because of the stubbing
for sewer and water.
ARDEN HILLS CITY COUNCIL - OCTOBER 29,2001
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Councilmember Larson stated he thought a 95-foot lot and an 85-foot lot split was a better
solution. He noted the alternative would make both lots non-conforming.
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Mr. Filla stated that in the event the Council was inclined to go that route, they should attach as a
condition a requirement that any structure should be located so as to not require additional
sideyard setbacks.
Mayor Probst stated he would approve it subject to the fact that no one would be able to seek
further variances.
Councilmember Aplikowski stated often when there was one lot left in the neighborhood, it
became a water problem. She noted some people are already concerned about the water on their
property. She added they should require the home to be placed so as to not cause a swale effect.
Councilmember Grant stated at one point this was a buildable lot and then the city changed its
standards. He noted the owner did not change anything, the city did. He added there needed to
be a condition that no one could come back to request more variances.
MOTION:
Councilmember Larson moved and Councilmember Aplikowski seconded a
motion to approve in Planning Case #01-26, a minor subdivision creating two
parcels: Parcel A would be 95 feet wide and Parcel B would be 85 feet wide,
subject to the following conditions: 1) No further variances would be granted to
Parcel B, 2) Payment of park dedications fees, 3) Patio on Parcel A shall conform
to the setback requirements, and 4) Grading and Drainage plan approval needed
prior to building permit approval. The motion carried unanimously (5-0).
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3. Case # 01-22, Beacon Construction, County Road E-2 and Cleveland,
Rezoning, Comprehensive Plan Amendment, Master and Final Planned Unit
Development
Mr. Parrish explained this was a series of actions oriented toward approval of a 30-unit apartment
building. He stated there was a request for a rezoning from Neighborhood Business District to
RA. He noted there would be a Comprehensive Plan Amendment. He added there might be a
concern with the building height depending on how it was measured.
Councilmember Grant asked about the additional traffic. Mr. Parrish responded there was not a
formal traffic study. He stated the Applicant would have a better indication of any impact. He
noted there would be bus service between Bethel College and the apartment to alleviate some of
the traffic. He added traffic from this site would be an offset since it was spread out more than in
a traditional development.
Mr. Bruce Kunkle, of Bethel College, stated the school currently runs a shuttle from a New
Brighton housing development, which runs every 20 minutes. He noted this stop would
complete the loop. He added there was a very high student participation rate.
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Councilmember Grant asked if this complex would only be used for a period of years and then
turned over for public housing. Mr. Kunkle responded the property would not be owned by
Bethel College. He stated the College would have a lease for a total of II years including the
option periods.
Councilmember Rem stated her concern about traffic. She asked about parking restrictions on
campus. Mr. Kunkle responded all students must have parking permits. He stated the permits
are color coded to allow parking on campus during certain hours. He noted there are instances
where appeals may be made.
Councilmember Rem stated after Bethel College's lease expires, there would be no controls on
the traffic. She noted this could be an ongoing concern for the city and its residents.
Mr. Loren Kjersten, President of Beacon Construction, stated that with the current business
zoning the property could potentially have a more intense use than what is proposed. He noted
that after the Bethel College lease, this would become market rate housing. He added that
housing would require only two parking stalls per unit. He stated the owner could plow under
the extra 30 spots.
Councilmember Rem stated a business like Ken's Market generates a lot of traffic. She noted
however, a neighborhood business zone contemplates a smaller amount of traffic since it would
be a neighborhood business. She questioned whether someone would want to remove parking.
Mr. Kjersten responded the only way to continue with that density was if Bethel College
continues to lease it or the owner rents directly to Bethel students. He stated that if the Bethel
College use does not continue the typical apartment use would require two parking stalls per unit.
He noted he would rather plow the additional spaces under than to continue to maintain the extra
spots at his expense.
Mayor Probst stated he was not concerned about traffic. He noted he did feel this was too much
for this site. He added the proposal would strip away most of the trees on the site. Mr. Kjersten
oriented the Council on the site in response to the concern. He stated his goal here was to leave
the biggest trees right along E2. He noted internal to the site the bigger trees were at the bottom
of the slope. He added they would remove the junk trees. He stated they would leave any trees
that they could.
Mayor Probst asked for clarification. Mr. Kjersten responded that if this was a neighborhood
commercial site, he would seek to remove more trees because visibility was important. He stated
he thought it was a great fit, because visibility was not an issue.
Mayor Probst stated his concern was that it would radically affect the neighborhood and not be
invisible.
Councilmember Larson stated he wanted the College to flourish, but always asswned it would do
it within the bounds of its campus. He noted if the College grows too large, the infrastructure of
Arden Hills could not handle the traffic. He added he would like to think Bethel College
expands based on its ability to house its students on campus. He stated one of the resident's
ARDEN HILLS CITY COUNCIL - OCTOBER 29,2001 6
concerns is having homes turned into rental housing. He noted he did not think it was a good ..
thing for Bethel College even temporarily to build facilities off the campus. .
Mr. Kunkle stated the issue is one of incremental growth. He noted the Bethel College Master
Plan has one residence hall yet to be built. He added this could happen within the next five
years. He stated this was just an incremental step to the College. He noted they see it as a
reasonable choice. He added it was difficult for the College to take that leap. He stated it was
difficult to build a facility to add 130 students one year and another 130 students the next year.
Councilmember Rem asked about the property in New Brighton. Mr. Kunkle responded the
College has owned it since 1977. He stated he did not envision them selling it.
Councilmember Larson asked if the College envisioned growing within the confines of its
campus. Mr. Konkel responded the nature of higher education is changing dramatically. He
stated one element of it is the impact of distance education. He noted Bethel College is now
doing adult education and more distance education. He added they also have campuses in San
Diego, Boston, Philadelphia, and Baltimore.
Mayor Probst stated he needed a better understanding of how this structure fits with the
topography and landscaping on the site.
Councilmember Aplikowski stated this was not a Bethel College issue. She noted she would
hate to penalize the College for being successful. She added they should be proud to have the
College in the City. She stated she is concerned with what happens after the Bethel College use
ends. She congratulated them on their success. Mr. Kjersten responded the current wning
would involve more traffic. He stated lights are brighter in retail uses and have more of an
opportunity for mischief than if it is a residential area. He noted this is a great place for an
apartment building. He added Bethel College envisions this housing for upperclassman who
have internships and are not always on campus.
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Councilmember Aplikowski stated the issue then becomes one of height and the loss of trees.
Mr. Kjersten responded the trees are soft wood trees that would die in five years anyway. He
stated they could put some more trees in along County Road E2. He noted he had to deliver the
building by August of next year or there was no deal.
Councilmember Aplikowski asked about the viability ofthe project without Bethel College. Mr.
Kjersten responded Bethel College's involvement was the only thing that makes it financeable
for an apartment. He stated without Bethel College, he would go back to a commercial proposal.
He noted the market rate has been limited to ultra high-end townhouses. He added no one was
going after the family housing market
Councilmember Rem stated traffic was a major concern for her. She noted that without a
discussion with the County, she did not feel ready to approve putting in an apartment building.
Mr. Kjersten responded they were trying to minimize the traffic impact with this proposal.
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Councilmember Grant stated if these were 20 units of market rate apartments, they would
average four trips a day. He noted that would involve 240 to 300 trips a day. He added it is
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ARDEN HILLS CITY COUNCIL - OCTOBER 29, 2001
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zoned neighborhood business. He asked how this traffic would be reduced. Mr. Kjersten
responded the bus service would reduce traffic. He also stated patterns for student commuters do
not typically mirror workforce commuter times.
Ms. Liz Modesette, 3743 New Brighton Road, stated the project seems to be moving ahead so
quickly. She noted her neighborhood sees a significant environmental impact from the project.
She added she had a keen interest in seeing the grading plan. She stated if an environmental
worksheet was completed, she would like to see it shared with the neighborhood. She noted she
would like to see some time spend studying the impact on her neighborhood. She added her
understanding of the PUD process was that it was in exchange for some public purpose. She
stated she sees only benefits for Bethel College and the contractor. She noted that as recently as
June, the contractor proposed a two-story office building on the same site. She added the
neighborhood is prepared to send a petition to the state. Sbe stated they were not against the
development of the property. She noted only Bethel College and the contractor would benefit
from an expedited process. She added the intersection is a major concern. She stated there were
many issues including the height and the size of the parking. She noted her concern about the
wetlands. She added traffic was a significant concern. She stated a traffic light would not solve
the problem on County Road E2. She noted that perhaps the city could leverage its position, to
move up the reconstruction of the bridge
Mr. Parrish stated an EA W was not required. He noted the Applicant did receive a Development
Permit from Rice Creek Watershed District.
Ms. Barb Piatrowski, 3766 Brighton Way, stated she spoke against this project. She noted that
when she was on the Planning Commission, she fought against an office building on this site.
She added she wanted a softer use for that site. She stated she wanted a business that would be
more appropriate for the neighborhood, like a medical clinic or hair salon. She noted her sense
was that the Planning Commission accepted the plan because it was not in their backyard. She
added they stood to lose a lot of green space. She stated she did not see anything left there. She
noted traffic on the bridge was problematic. She added it has had many accidents for years. She
added by adding15% more cars per day to County Road E2 and Cleveland Avenue, they would
be adding 10, 600 cars there. She gave revised average daily traffics (ADT's) for each of the
streets. She stated she understood the responsibility from the Metropolitan Council to provide
affordable housing. She noted she sees more of a traffic problem after five years. She added the
city had the TCAAP site. She added the city would have more federal housing mandated at that
time then they would be able to handle. She stated she beseeched the Council not to approve this
use. She noted the time has come that citizens would accept something on that site. She added
she apologized for not making it to the Planning Commission meeting. She complained that she
was denied the names and phone numbers ofthe Planning Commission members.
Mr. Parrish stated the traffic numbers in the area he quoted were based on 1997 numbers. He
stated he did not know the protocol regarding releasing home phone numbers of the Planning
Commission members. He noted he asked the Commissioners and they were not comfortable
with that. He added the Commissioners preferred comments come through staff via letter or
email.
ARDEN HILLS CITY COUNCIL - OCTOBER 29, 2001
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Ms. Jan Bergman, 379 1 Brighton Way, stated she spoke at the Planning Commission meeting.
She noted she was in agreement with her two neighbors. She added the neighborhood would be e
affected by the additional vehicle and foot traffic. She stated Bethel College would be leaving.
She noted she was not in favor of the size of the proposed structure.
Councilmember Rem asked about the source of the resident's traffic figures. Ms. Piotrowski
responded her traffic numbers came from the County this afternoon.
Mr. Filla stated the Council had several options. He noted the Council could act upon the
recommendation of the Planning Commission and staff. He added the Council could request
more time to review this application as long as it provides notice to the Applicant by November
14,2001.
Mr. Parrish noted the application was submitted in August and the applicant waived the statutory
obligation for timely review.
Mr. Filla stated the City could deny the plan. He noted the city had more discretion in denying
the changes in the Comprehensive Plan. He added ifthe Council did not think it an appropriate
time to amend the Comprehensive Plan, it could turn it down in its discretion. He stated if the
Council does not approve an amendment for the Comprehensive Plan, then none of the other
approvals are legal. He noted four votes were necessary for a Comprehensive Plan Amendment,
Rezoning, and a Master Plan PUD.
Councilmember Larson stated he continued to have concerns about turns onto Cleveland Avenue e
out of the parking lot during rush hour. He noted he could see cars stacked up on County Road
E2. He added there is a planning issue as a city regarding whether or not they feel comfortable
about Bethel College expanding its campus outside of the area designated on the Comprehensive
Plan for Bethel College development. He stated he was not saying whether it was a good or bad
thing. He noted it should be considered because of all kinds of considerations.
Councilmember Aplikowski stated she could not concur with Councilmember Larson. She noted
the issue was whether they wanted an apartment building on that parcel or not. She added she
was personally in favor of changing the zoning on this parcel. She stated a gas station was the
only thing that came across the desk on this site before. She noted the office complex never went
any place. She added it made sense to change the zoning.
Councilmember Rem stated she was not convinced the Council had to change the zoning at this
time. She noted it had only been established as a Neighborhood Business Zone for a few years.
She added that in addition to traffic concerns, she had concerns about environmental issues. She
stated that if the Mayor, with his experience, had concerns about this site working, then she also
had concerns. She noted traffic was still a major concern. She added that if they were
considering an apartment building, she might be more inclined to see a smaller one. She would
like to see it on a smaller scale.
Mr. Panish stated this project was originally 60 units. He noted the applicant worked with staff A
to reduce the plan to meet the allowed density (12 units per acre). He added this density was ..
fairly low compared to the metropolitan level. He stated the Planning Commission grappled with
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ARDEN HILLS CITY COUNCIL - OCTOBER 29, 2001
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the same issues. He noted that ultimately in light of the previous applications, the Planning
Commission felt this was probably the highest and best use given previous development
scenarIOs.
Councilmember Grant stated they need to remove Bethel College from the consideration. He
noted this parcel was a gateway to the community. He asked if this was what the Council wanted
on the site. He stated the issue was how it fits and looks on the property. He noted he was not
sure from the plans provided how this would work. He added aesthetics would be key given the
location. He stated traffic was also a concern. He noted there were mature trees on the site and it
was not clear ifthose trees would remain.
Councilmember Aplikowski asked if the property had been staked out. Mr. Kjersten responded it
could be done.
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Mayor Probst stated he was supportive of seeing something there. He noted he was struggling
with the fact that this parcel was zoned two years ago as a Neighborhood Business District. He
added he was prepared to look at another option ifhe thought it was better. He stated he felt that
ten pounds were being put in a five pound container. He noted he appreciated the comments
about the existing trees, but could not tell if they were accurate. He added he would have to see
an existing tree inventory and what trees would be eliminated. He stated he was concerned the
building area was too much for the parcel. He noted he would like further discussion on what
might fit on the property. He added this might be too many units for that property. He stated he
could not support the proposal tonight because it was not clear how the plan fits the property.
Councilmember Larson stated when he looked at the building plan, Bethel College did affect it.
He noted there was a larger runoff area because it was accommodating students with more cars.
He added the fact that it was student housing would have an affect. He stated he was not
convinced this building would ever be used for anything besides Bethel College housing. He
noted it was very possible it would remain student housing.
Councilmember Aplikowski stated the main issue was whether they wanted to change the zoning
from neighborhood business to residential.
Mayor Probst stated this required four votes and he did not feel there were four votes. He asked
the applicant how he felt about more time for the Council to receive additional information. Mr.
Kjersten responded timing was a huge issue. He stated quantifying the amount of time needed
would help them answer the question.
Mayor Probst stated it would be a function of how quickly the applicant could put information in
front of the Council. Mr. Kjersten responded it would only take a week to do a tree inventory
and stake the building.
Mayor Probst stated there was a worksession in three weeks.
e Councilmember Larson stated a professional analysis of the traffic impact would be helpful.
Mr. Kjersten stated a traffic study would be at least a month out.
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ARDEN HILLS CITY COUNCIL- OCTOBER 29, 2001
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Mr Parrish stated based on tbe level ofinfonnation the Council has asked for, he did not think e
there was anything available short of a traffic study.
Councilmember Grant stated it seemed reasonable to holdover this over until the worksession.
He noted to deny the application tonight would delay the developer even further.
Mr Lynch stated that two years ago the City Council thought it appropriate to zone this
neighborhood business. He asked if any of the factors would change the Councilmembers'
minds in three weeks. He stated the Comprehensive Plan was a 20-year window on the city. He
noted ifit was not the Council's intent to go down that path, it should deny this application
tonight.
Councilmember Rem stated she wanted to see information on whether this plan would fit the site
and how it would impact the neighborhood. She noted she was still willing to look at this plan
for that parcel.
Couneilmember Aplikowski stated there was going to be traffic there if the zoning stays the way
it currently is. She noted if the site remains Neighborhood Business, a developer would propose
two exits. She added in her opinion traffic would not get any better if the property remains
Neighborhood Business. She asked if the Council wanted to change that corner. She stated
traffic should be number six on the list since there would always be traffic on the site unless they
left the property the way it is now.
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Mr Kjersten stated he could reduce the roofline to make it fit as to height. He noted he did not
want to do that since that would be a 1 970s style.
Councilmember Grant stated if two of the Councilmembers did not feel it should be re20ned,
then it did not matter what additional information is given. .
Mayor Probst stated if the application was not going anywhere, it was not fair to ask the
developer to continue to spend money on the site.
Couneilmember Grant stated he was willing to entertain this plan as a viable option. He asked
whether there were tlrree others who felt that way.
Mayor Probst stated the Developer would be spending the money at his risk.
Councilmember Rem stated if she knew what she would vote in tlrree weeks, she would state it
now. She noted in her mind it was worth the risk.
Councilmember Larson stated he was not going to give his opinion right now.
Councilmemher Rem asked if there was any possibility of scaling down the size of project. Mr.
Kjersten responded he could not scale it down. He stated the land was too expensive to do this A.
project without Bethel College. WI'
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ARDEN HILLS CITY COlJNCIL - OCTOBER 29, 2001
11
Mayor Probst adjourned the meeting for a five-minute recess at 9:44 p.m.
Mayor Probst reconvened the session at 9:51 p.m.
Mr. Kjersten requested that the matter be on the agenda for the November 19, 2001 worksession.
He stated he would use his best efforts to get the staking and the tree inventory done. He noted
he would like everyone to come out at one time so they could explain the staking.
Mayor Probst stated Mr. Kjersten should work with staff to try to schedule a meeting on the site.
4, Case #01-15, City of Arden Hills, Flood Plain Ordinance.
Mr. Parrish explained this ordinance was part of the ongoing effort to pick up the loose ends of
the codification process. He stated this ordinance would be attached as an appendix to
forthcoming codification. He noted the two changes recommended by the City Attorney. He
added the city had always had flood plain regulations.
MOTION:
Councilmember Larson moved and Councilmember Aplikowski seconded a
motion to approve the first reading of the Ordinance #331, adopting flood plain
management standards within the City of Arden Hills, as recommended by Staff.
The motion carried unanimously (5-0).
5,
Res. #01-22, Resolution Electing to Continue Participation iu the local
Housing Incentives Account Program Uuder the Metropolitan Livable
Communities Act, Calendar Year 2002
Councilmember Rem asked for clarification on what the benefits are to the city. She stated she
wanted a better sense of where the livable communities program fits in with the City's
Comprehensive Plan. She noted this was especially of concern now the city was considering
some multi-family structures. She added some residents had difficulty with anything other than
single family, detached residential units going into Arden Hills. She questioned what the
commitment was. Mayor Probst responded there are some minor funding issues that the city
remains eligible for by participating in this program. He stated there has been an annual action to
keep the city eligible for those funds.
Mr. Parrish stated this program was established by legislation five years ago. He noted instead of
penalties for not meeting the goals, the legislation has provided incentives. He added that as the
Metropolitan Council has evolved, transportation funding also became involved. He stated this
area is becoming more complex. He noted there were no specific requirements to meet these
goals. He added the Council does monitor the city's progress. He stated the city does receive
some funding from the Metropolitan Council through its participation in the l-35W Corridor
Coalition.
Mr. Lynch stated the city receives directly about $1,600 on an annual basis.
Mayor Probst stated he thought the grant money, which paid for the Comprehensive plan, was
tied to this program.
".-._:11'
ARDEN HILLS CITY COUNCIL - OCTOBER 29, 200 I
y.>'!;
12
I
Councilmember Rem asked about the housing component goals. Councilmember Aplikowski e
responded in the real world, a mobile home was used in home ownership and rental numbers.
She stated the city comes very close to these goals. She noted if the city develops the Arsenal
property, the Metropolitan Council would be encouraging that mix to be more diverse than the
Council had discussed. She added participation makes the city a player. She stated it did not
mean the city had to change its quality or style of living. She noted it meant keeping the status
quo.
Mayor Probst stated that the 35W coalition had tried to make an argument to look beyond the
community boundaries.
MOTION:
Councilmember Grant moved and Councilmember Larson seconded a motion to
adopt Resolution # 01-22, electing to continue participation in the Local Housing
Incentives Account Program under the Metropolitan Livable Communities Act,
Calendar Year 2002 as recommended by Staff. The motion camed unanimously
(5-0).
6.
Res, #01-18, Resolution Relating to the Restrictions on the Use and Sale of
Phosphorous Lawn Fertilizers, Calendar Year 2002 Fertilizer/Legislation
Councilmember Grant stated the minutes from the Council worksession indicated this matter
would be brought back to council for discussion. He noted Resolution #01-18 is simply ...
endorsing the concept of reducing the sale of phosphorus fertili2ers. He asked if this was tied in _
with the Stormwater Management Plan.
Mr. Lynch noted there was a petition by the City of Shore wood to consider support of a state
resolution. He added this resolution is in response to the request to gain metro-wide support for a
statewide reduction of phosphorus fertilizer. He stated the City of Arden Hills could pass an
ordinance more restrictive than the state regulations. He noted such an ordinance could be
included in the Storm water Management Plan.
Councilmember Grant requested the following change: in the second to last paragraph, in the
second line, replace "liquor" with "liquid".
MOTION:
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to adopt Resolution #01-18, relating to the restrictions on the use and sale of
phosphorous lawn fertilizers as recommended by Staff. The motion carried
llTIanimously (5-0).
B. City Hall Proiect.
L Purchase Order #16934, T, A, Schifsky and Sons, Inc, (Right Turn Lane)
Mr. Lynch explained the purchase order to extend the right hand tum lane. He noted Rochon ...
Construction's bid was high for this work, so the city went with another contractor. -
ARDEN HILLS CITY COlrNCIL - OCTOBER 29, 2001
r,.o".~-:! :c'_-.~::'i
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Mr. Brown stated it was vcry minor work and all work had been complete. He recommended
approval.
MOTION:
MOTION:
2.
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to extend the meeting until 10:30 p.m. The motion carried unanimously (5-0).
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to approve purchase order #16934 T. A Schifsky and Sons, Inc. as recommended
by Staff. The motion carried unanimously (5-0).
Pay Request #12, Rochon Constructiou
Mr. Lynch explained Pay Request #12 from Rochon Construction. He noted it had been
reviewed by Mr. Post, himself, and the Building Inspector.
MOTION:
Councilmember Larson moved and Councilmember Aplikowski seconded a
motion to approve payment of Pay Request #12, Rochon Construction as
recommended by Staff. The motion carried unanimously (5-0).
ADMINISTRATOR COMMENTS
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Mr. Lynch stated the Councilmembers should have received a request for information regarding
what they wanted on their business cards. He asked that the information be returned to him. He
furthcr requested the Councilmembers turn in any keys to the old facility.
Mr. Lynch noted staff seeks authorization to advertise openings far the Park, Trails, and
Recreation Committee due to a resignation. He added the Vice-Chairman would take over for
the last two months of the year until the Council appoints a new Chairman.
MOTION:
Councilmember Larson moved and Councilmember Aplikowski seconded a
motion to authorize staff to advertise the openings on the Park, Trails, and
Recreation Committee, as recommended by Staff. The motion carried
unanimously (5-0).
COUNCIL COMMENTS
Councilmember Grant stated the Operations and Finance Committee met this month to discuss a
few items with regard to the Public Works Maintenance Facility.
Councilmember Grant noted in the minutes of October 15, 200 I Worksession it indicated that
staff was directed to include further discussion of the Public Warks Maintenance Facility. He
added no update was available tonight.
Mayor Probst responded he was to contact Commissioner Bennett at the County regarding the
e Ramsey County Public Works facility. He noted he did not make that contact yet.
ARDE"l HILLS CITY COUNCIL - OCTOBER 29, 200!
D[~.t4.FT
. J!
Councilmember Aplikowski stated she had heard from a contact that the County was moving
forward.
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Councilmember Grant requested stafflook at the City Emergency Response Management Plan
given the recent events of September I I, 200 I. He stated he agreed there might be some
additional items that could be added or changed. He noted there are a number of emergencies
that are more involved than natural disasters.
Councilmember Rem stated the Newsletter Committee was meeting this Wednesday to wrap up
this month's issue. She noted additional persons and entities that had requested the City
Newsletter, which were Senator Reiter, Representative Krinkie, Commissioner Bennett, Arden
Hills/Shoreview Bulletin, Northwestern College, Bethel College, and Presbyterian Homes. She
added she wanted the Council to be aware of the request. She stated they had assumed the Jocal
businesses were getting the Newsletter.
Mayor Probst stated he concurred it was in the city's best interest to send the Newsletter to the
persons and entities indicated.
Councilmember Larson thanked the Council for the cards and condolences received after the
death of his father.
Councilmember Larson stated there was no edge marker on the part of old Snelling that was
rcpaved. He noted this made it very difficult for cars and pedestrians. Mr. Moore responded he
had called Mr. Vince Schwartz several times and was only able to leave voice mail messages.
He stated Mr. Schwartz, Ramsey County Department of Public Works and Highway
Maintenance Supervisor of signs and pavement markings. He noted he would continue to try to
reach Mr. Schwartz.
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Councilmember Aplikowski stated the City used to send about 25 newsletters over to
Presbyterian Homes. She noted the Events Committee has not met recently.
Mayor Probst stated he met with a party representing another company wanting to discus the
TCAAP project. He noted he had indicated to the representative that if the company was
interested, the representatives should make a presentation to the entire City Council. He added
he anticipates that they might want to come to the November 19, 20001 Worksession to discuss
an approach. He stated he had been approached several months ago by a consulting firn1 about
another entity. He noted he has had no further contact. He added he was not sure if this meant a
lack of interest. He stated there were four parties that had approached the City regarding a
proposed transaction. He noted the Council could elevate the Arsenal property discussion. He
added the Council should address how it wished to proceed along that path, not only as it relates
to deveJopment, but to get the Maintenance facility back on track. He stated the entities had a
strong interest in the City making a decision on how it wants to proceed.
Councilmember Grant stated he appreciated the work the staff had done in terms of the new City
Hall. He noted every staffmemher had been involved in bringing the building to the point where e
they could have a Council meeting. He added he wanted to express his appreciation for all that
work.
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ARDEN HILLS CITY COUNCIL - OCTOBER 29, 2001
15
Mayor Probst stated that every time he comes in the new City Hall he feels just as he did during
the Anniversary parade. He noted he hopes others take the same pleasure and pride in the
building. He added this is a very significant achievement for Arden Hills. He stated there have
been some issues, but it was his understanding staff was currently enjoying the facility. He noted
the Councilmembers probably agree to wait for a formal event until spring due to weather
concerns. He added it would be nice to have the landscaping in and the sign installed.
ADJOURN
MOTION:
Councilmember Aplikowski moved and Councilmember Rem seconded a motion
to adjourn the meeting at 10:32 p.m. The motion carried unanimously (5-0).
Dennis Probst
Mayor
Joe Lynch
City Administrator
NOTICE OF MEETINGS
The next Council Meeting will be held Tuesday, November 13, 2001 at 7:30 p.m. at the Arden
Hills Council chambers.
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CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 11/26/01 COUNCIL MEETING
CLAIMS PAID SINCE LAST COUNCIL MEETING (II/BIOI)
20335
20336
20337
20338
20339
20340
20341
20342
~~;:PATE:::
11/14/01
11/14/01
11/14/01
IJI14/01
11/14/01
IJI14/01
11/19/01
11/19/01
Minnesota Mutual Life
Health Partners
Fortis Benefits
Fortis Benefits
Olson, Michelle
Xcel Ener
Affini Plus Federal Credit Union
leMA Retirement Trust-457
Subt01aI- Paid Claims
AMiJ\J;<'1'
227.80
504.80
298.23
220.50
157.97
1,829.63
4,825.56
1,583.98
9,648.47
Paid Claims From Above ~
Add Unpaid Claims, Page 3 of 3 -
Total Accounts Payable Claims
for Council Approval, 11/26/01 -
9,648.47
49.272.28
58,920.75
PAGE10F3
November Life Insurance
Dental Insurance-November
November Lon Term Disabili
November Short Term Disabili
Milea e/Ex ense Reimbursement
October Senrice
Second November Pa all
Second November Pa 011
Note: Checks for unpaid claims totaling $127,956.36 were mailed on November 14, 2001
after approval at the November 13, 2001 Council Meeting. They were check numbers
20273 -20334. This sequence corresponds to unpaid temporary numbers TOl - T62.
Check numbers 20271 .20272 were used for alignment.
...,dl"""""u'''poyohWd.;m-<1
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT II/26/OI COUNCIL MEETING
PAGE20F3
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UNPAID CLAIMS REGISTER:
.:.riiM~:iI< ~ :tKj}Aiif~: :::~~iO(jNt::::
TOl 11/27/01 A-I Hvdraulic Sales & Service 84.37 Eouinment #19 Reoair
1'02 11127/01 Accurate Press, Inc. 1,210.92 Envelones/LetterheadIBusiness Cards
T03 11/27/01 ADT Securitv Services, Inc. 2,226.99 Security Service! Addtl Installation
1'04 11/27/01 Advantao-e Sious & Granhics 228.07 Street & Park Signs
T05 11/27/01 Amenoride Annarel & Paner 40.60 200] Uniform Purchase-Saxe
T06 11/27/01 Anderben;.:-Lund Printing: Co. 4,433.00 Winter 2001 Rec Guide
1'07 11/27/01 Architectural Alliance 2,658.62 Prof Services 7/28-1 O/19/01-New City Hall
T08 11/27/01 Berres, Sandra 25.88 Milea2:e Reimbursement
T09 11/27/01 BFI of Minnesota, me 847.32 Waste Removal/Dumnster (Move)
1'10 11/27/01 Davies Water Enuinment Co. 304.84 Maintenance Supplies
1'11 11/27/01 Duffy, Kristi 14.00 Refund~ Turkev Shoot
T12 1lI27/01 Enrooth, StaCY 9.00 Refund-Turkev Shoot
T13 11/27/01 Fra-Dor Black Dirt 234.09 Black Dirt-Street Maintenance
T14 11/27/01 Frattallone's Hardware 36.23 Meter Renair Sunnlies/Shon LicrhtinQ
T15 11127/01 Glenwood Inplewood 7.44 Springv.rater-Citv Hall
T16 11/27/01 Gonher State One-Call 34.10 October Service
T17 11127/01 Grain2er, Inc. 239.86 Unright Vacuum-City Hall
T18 11/27/01 Hannv Faces Entertainment 73.00 Denosit-Face Painter-BWS
T19 11/27/01 Har Mar Lock & Service 1,198.41 Re-Kev New Citv Hall
TIO 11/27/01 Hovme, Mm 9.00 Refund- Turkev Shoot
TIl 11127/01 Hudson Man Comnanv 38.20 2002 Street Mans (2)
TI2 11/27/01 Inpraham & Associates, Inc. 2,196.29 October Park Planning
TI3 11/27/01 Kath Auto Parts 308.36 November Purchases
TI4 11127/01 Kath Brothers Fuel Oil 450.39 Motor Oil-Streets, Parks, Water & Sewer
T25 11/27/01 Lillie Suburban Newsnaners 89.76 LCl:!al Notices-Sentember & October
TI6 11/27/01 Metro Communications Services, Inc. 6,132.50 Install/rone Phone & Data Cables
T27 11/27/01 Michael Cronin & Associates 4,653.75 Planninl:! Consultant-Sil!T1 Ordinance
T28 11/27/01 Minnesota Wanner Comnanv 64.95 Spray Purnn Renlacement
TI9 11/27/01 Nordlino Brian 7.00 Refund-Turkey Shoot
TJO 11127/01 North Metro Insnection, Inc. 2,242.80 October Electricallnsoections
T31 11/27/01 Nosek, Marv 120.00 November Newsletter
TJ2 11/27/01 Office Denot 839.93 Office Sunnlies
T33 11127/01 Olde Town Deli 65.00 Council Worksession 11/19/01
TJ4 11/27/01 Parrish, Aaron 61.J5 Expense Reimbursement
T35 11/27/01 Peterson, Fram & Beroman P.A. 5769.81 SePtember Lellal Fees
TJ6 11/27/01 Plantscane 1,830.00 Landscapin.g-New City Hall
TJ7 11/27/01 Sally Distributors 192.22 Turkev Shoot/Breakfast w/Santa
TJ8 11/27/01 Sam's Club 15.00 Administration Fee
TJ9 11/27/01 Saxe, Steuben 40.08 Uniform Purchase
1'40 11/27101 Schneider, Gee!!\! 9.00 Refund-Turkey Shoot
II Total- Unnaid Claims --- 39,042.13 II
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CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 11/26/01 COUNCIL MEETING
UNPAID CLAIMS REGISTER:
PAGE30F3
<iilM~#" '(elii'M'!'''': :'~ilNIAA<.:>""'. . ....... """""">>> '...I\I.(l\1~'t>
T41
T42
T43
T44
T45
T46
11/27/01
11/27/01
11/27/01
11/27/01
11/27/01
11/27/01
S ertsen, Teresa
Timesaver Of[Site Secretarial
Triarco Arts & Crafts
U.S. To Co.
URS/BRW, Ine
XceI Ener
9.00
300.00
149.95
197.75
7,782.63
1,790.82
10,230.15
39,042.13
49,272.28
Refund-Turk Shoot
Recordin Secreta -October
After School Su lies
Turke ShootIBreakfast w/Santa
S tember En "neerin Services
October Services
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CITY OF ARDEN HILLS
MEMORANDUM
DATE: November 5, 2001
TO: Joe Lynch, City Administrator
--
FROM: Thomas J. Moore, Parks & Recreation Director and Acting Pnblic I J M
Works Director,
SUBJECT: Final Payment (Contract Retainage); 2001 North and Sonth Water
Tower Maintenance Project.
.
Backl!:round
The City of Arden Hills awarded Champion Coatings Inc. of Lakevil1e, Minnesota the
2001 North and South Water Tower Maintenance Project on May 21,2001 for a total
contract amount of$38,475.00. At the June 25,2001 City Council meeting, Change
Order #1, in the amount of$26,450.00, was approved. The revised total contract amount
for the 2001 North and South Water Tower Maintenance Project is $64.925.00. At the
August 27, 2001 City Council meeting, the City Council approved payment to Champion
Coatings Inc. of Lakeville, Minnesota in the amount of$61,678.75. A Retainage Fee of
5% in the amount of $3,246.25 was withheld until all necessary paperwork was received
by the City.
Proiect Status
Champion Coatings Inc. of Lakeville, Minnesota has processed all the necessary
paperwork. This final payment reflects the release of all contract retainage.
Recommendations
Staff recommends the City Council approve the payment of the contract retainage for
Champion Coatings Inc. of Lakeville, Minnesota in the amount of$3,246.25
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~~ILLS
MEMORANDUM
TO; Tom Moore, Acting Public Works Director and Parks and Recreation Director
FROM: Joe L)Tlch, City Administrator
SUBJECT; Trinity Lutheran Church joint use agreement
DATE; November 6,2001
City Attorney Filla has provided the enclosed draft Joint Use Agreement with Trinity Lutheran
Church for their improved parking lot and arrangements for maintenance and payment for snow
removal by the City of Arden Hills. Please review the document and provide any necessary
comments, suggestions, or changes. I have noted my comments and suggestions on the draft.
Also, previously I had given you background information on a determination for the percentage
use of the parking lot by the City of Arden Hills for final determination of the percentage split on
cost for snow removal. I believe Ms. Patty Johnson had indicated the approximate cost in 2000
for snow removal was $1,200 for the season. I want to be able to offer a proposal on a percentage
basis with a total dollar commitment for the season that would not be greater than $1,000. For
example, if the total cost for 2001/2002 was $1,200, and we agreed on a SO/50 split, our cost
would be $600. Ifthe snow removal for the season is greater than that, I would like to cap our
exposure at no more than $1,000. I would like to include this in the agenda packet for the City
Council on November 12, 2001.
I would need for you to have this back to me by Wednesday, November 7. We need to agree
upon a calculation percentage for use of the parking lot and to agree upon our maximum
exposure. If you have any questions, please see me.
\\:a :'el';:::_ Perer3:=m
J'2rOrne P fi>c:
CCt~liE'1 \VI:\ Ff:;:-n
Clell:,"-., 5e'.9.ITlc'l~
lohn Michc,cl\.lille:
;\'lichael T Oberle
Steven H 8rur;s.
Paul \\', Fchnin.2
Esther- E McCi;lnis
Jeltr-ey L Cohen
PETERSON
FRAM BERGMAN
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Direct Dial #(651) 290-6907
October 31,2001
Joe Lynch
City Administrator
City of Arden Hills
1245 West Highway 96
Arden Hills MN 55112
RECEIVED
NOV - 2 2001
CITY OF ARDEN HILLS
RE: Trinity Lutheran of Lake Johanna Joint Use Agreement
PF&B File No, 10450.010007
Dear Joe:
Enclosed is a draft of a proposed Joint Use Agreement with Trinity Lutheran of Lake
Johanna. I assume that there are some agreed upon terms of which I am not aware and that .
there may be some amendments to this draft. Please review and contact me.
Very truly yours,
JPF:lk
- .7:1
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Enclosure
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TRINITY LUTHERAN PARKING LOT
JOINT USE AGREEMENT
1.0
Parties. This Agreement is dated the _ day of ,2001, and is
entered into by and between the City of Arden Hills, a Minnesota statutory city
("Arden Hills") and Trinity Lutheran of Lake Johanna, a Minnesota non-profit
corporation ("Trinity"),
2.0
Recitals.
A. Trinity is the owner of certain real property which has a postal address of
3245 New Brighton Road, Arden Hills, Minnesota 55112 ("Trinity Site").
B. Arden Hills is the owner of a park and recreational area ("Hazelnut Park")
which his located adjacent to the Trinity Site,
C, An improved parking surface ("Parking Lot") is located on the Trinity Site,
D,
Arden Hills and Trinity wish to formalize what has heretofore been an
informal understanding regarding the joint use of the parking lot.
3.0 Terms and Conditions. In consideration of the mutual understandings express
herein, the parties agree:
A. Arden Hills is allowed to use the Parking Lot in conjunction with Arden Hills'
supervised or sponsored activities at Hazelnut Park on Monday through
Friday, inclusive, during the hours of 8:00 a,m. to 8:00 p.m,
B. Arden Hills, at its cost, shall sweep the surface of the Parking Lot when it
performs similar maintenance activities on adjacent streets and shall re-stripe
the Parking Lot after it has been ~seal coated.
Arden Hills shall pay Trinity for the cost of snow plowing the surface of the
Parking Lot as detailed on Exhibit A attached.
D. Trinity shall be responsible for reconstructing ~~ the Parking
Lot as it deems appropriate,
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E.
This Agreement shall commence on the day of
shall terminate on the _ day of
mutually terminated or extended by the parties,
and
unless otherwise
IN WITNES S WHEREOF, the parties have hereunto set their hands the day and year
first above written,
Pursuant to authorization
granted at the City Council
Meeting of
CITY OF ARDEN HILLS
Dennis Probst, Mayor
Joe Lynch, City Administrator
TRINITY LUmERAN OF LAKE
JOHANNA
F:\llsers\LORNeny\Arden Hills\Trinity LlltheranJoinl Use.agr.wpd
October 31, 2001 (2:38PM)
AHI0450
010007
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UNITED STATES
Atlanla
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Chicago
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Seattle
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Tampa
Ie Toledo
Washington D.C.
West Virginia
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I INTERNATIONAL
Asia
AusJralia
Canada
I South Americo
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C LEA N I N G CON C E T~
Coverall of the Twin Cities
8009 34th Avenue South ~ Suite 865 ~ Bloomington, MN 55425
952/814-1010 ~ St, Cloud 320/240-0330 ~ Fax 952/814-1 009 ~ www,coverall,com
October 8, 2001
City of Arden Hills
Attn: Tom Moore
1245 Highway 96
Arden Hills, MN 55112
Dear Tom:
Thank you for allowing us the opportunity to present you with our maintenance service proposal,
customized for your specific requirements.
Coverall started as a small operation in 1985. We have since grown to national stature with over
forty regional offices providing professional cleaning services to more than 20,000 clients.
We have achieved our record growth by solving the problems that cripple conventional janitorial
services:
.( Security - Our owners are on site to prevent any security problems.
.( Turnover - Because our Franchisees are owners they stay with their building longer than
conventional contractors.
.( Cleaning Quality - Much ofthe cleaning, special services and "extras" are done by the
owners themselves, so the quality is better.
.( Supervision - The owners are small business people who intensively supervise the
limited number of accounts they manage,
At Coverall you are number one, Customer satisfaction is the reason for our success and forms
the foundation of our company's philosophy,
Please spend a few minutes reviewing the enclosed material for a clear understanding of our
company, its unique concept, and how you can have the best quality cleaning service at the most
reasonable price.
Sincerely,
V~J
Nelson Tracey
Marketing Consultan .
NT:dg ,
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he Problem: Lack oj proftssionalism in Commercial Cleaning
Recurring problems in this Industry include
1" Inconsistent service and untrained workers"
2" No supervision to ensure quality"
3" No contact person for service requests"
4" Lack of management concern for customer satisfaction"
5" Account cancellations due to poor quality of labor"
he Solution: The COVERALL Concept
COVERALL has created a concept where highly trained personnel, quality
cleaning methods and dependable work schedules come together to form a
successful commercial cleaning program that works"
The COVERALL Resources
tit
COVERALL has invested In a comprehensive training program and an extensive
support system" We have developed quality control systems, customer relation
services and billing and coilection services" We have provided volume purchasing
power, discounted Insurance coverage and a state-of-the-art equipment package"
Commercial Cleaning Professionals
Our franchise owners recognized the need for our resources, and they invested in
their own commercial cleaning franchises" They wanted to learn the latest cleaning
techniques, proper equipment usage and effective customer relations skills"
These self-motivated individuals are true cleaning professionals"
The Growing Move to COVERALL Commercial Cleaning
More than 5,000 industrious men and women have become COVERALL franchise
owners" Together, they provide the highest quality commercial cleaning services to
our over 30,000 customer accounts
Smail and large office buildings, industrial complexes, medicai faciiities, banks,
department stores and corporate headquarters are among the many accounts we
serve" Their size ranges from just 1,000 to over one million square feet Yet, they all
possess one common requirement that COVERALL consistently provides - the
best quality cleaning service at the most reasonable price.
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Important facts about COVERALL seroices
. Insurance
COVERALL franchise owners are insured with a $2,000,000 liability coverage
as well as a $100,000 janitorial bond.
. Training
COVERALL requires all franchise owners to use the same cleaning methods
that have lead to our growth and success.
To accomplish the consistency, franchise owners complete an intensive train-
ing program during which they master the latest cleaning techniques using
state-of-the-art products and equipment.
. Quality Control
Our Quality Assurance Department will perform periodic daytime inspections of
your workplace. This practice helps maintain COVERALL'S high standards
and encourages feedback from our customers.
. Cleaning Schedules
All cleaning operations are generally performed after business hours ano on
weekends. However, we can also accommodate your daytime cleaning neeos.
All initial or special cleanings are arranged to meet your scheduling require-
ments.
. Communications
Phone Support: We work when you work - so we'll be available when you
need us. Our COVERALL regional offices can assist you with any cleaning
matters during regular business hours.
Paging System: Our franchise owners are accessible 24 hours a day via their
beepers. This tool assures rapid response both in emergency situations or
simply to make a special request.
Log Books: You can also communicate questions or comments to your fran-
chise owner via our log book. The owner checks the log book daily, and signs
it after each cleaning.
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COVERALL'S cleaning contract agreement
The undersigned hcrcby accepts the proposal of COVERALL OF THE TWIN CITIES, 1_
to supply janitorial services for our premises described as follows:
City of Arden Hills
1245 Highway 96
Arden Hills, MN 55112
with the following tenus:
* I. COVERALL'S service charge will be $1,163.00 per MONTH. Service will be provided
in accordance with COVERALL'S work schedule attached hereto and an integral part of
this agreement. (Price listed above does not include applicable local sales tax.)
*
2. COVERALL will perform all janitorial services specified in the attached work schedule
in a good and workman like manner consistent with industry standards. At no time and in no
event shall COVERALL be responsible for the clean-up or disposal of hazardous materials
belonging to Customer or its clients. In the event of non-performance by COVERALL, the
customer shall first give verbal notification, followed by written notification to
COVERALL.
*
3. All equipment and cleaning supplies will be furnished by COVERALL, with the
exception ofliners and toiletries, which can be provided at wholesale prices.
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*
4. The price quoted above is good until June I, 2003 unless customer changes scope of job.
(Price increases will be based on the CPT.)
* 5. This contract may be cancelled with a thirty (30) day notice. In the event the customer
cancels without a thirty (30) day prior notice, COVERALL shall be entitled to the service
charge for the days service is rendered.
*
6. In the event of default on payment, customer agrees to pay such additional sum as the
Court may adjudge reasonable as attorney's fees, all Court costs, and late fees of I Y, % per
month.
* 7. Customer agrees not to hire any COVERALL or franchisee personnel for 18 months after
end of contract.
This agreement entered into and accepted on this
day of
, 200~ by:
Signed
CUSTOMER
Signed by
e
On behalf of
COVERALL
Service to commence
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Sample Customers
- Kraus Anderson
- Ceridian Corp.
- Nabisco
(2 Facilities)
-TCF
(4 Facilities)
- Edina Realty
(7 Facilities)
- Park Dental
(2 Facilities)
- State Farm Insurance Claims Office
(4 Facilities)
- Union Plaza
- Spruce Tree
- Weight Watchers
(4 Facilities)
- Advantek
- Health Partners
(2 Facilities)
-AAA
(2 Facilities)
- Road Runner Transportation
- MacDennid Color Span
- Cities of:
Robbinsdale
Cottage Grove
New Brighton
Maple Grove
Rosemount
Hopkins
Brooklyn Park
Moundsview
Inver Grove Heights
- Fingerhut
- ABF Freight Systems, Inc.
(2 Facilities)
. Cherokee State Bank
(6 Facilities)
-McKechnie Plastics
These are some of our over 525 accounts.
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Areas to be serviced
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Entry
* General Office, Common Areas, Conference Rooms, Meeting Rooms & Community Room
* Kitchen
*
Restrooms
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CITY OF ARDEN HILLS
I
ENTRANCES
I *Empty and remove trash, replace liners from FIVE (5)
customers stock, as needed TIMES
I PER WEEK
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*
I Dust and spot clean horizontal surfaces, including FIVE (5)
~! window ledges and signage, light switches, door handles, TIMES
and door kick plates PER WEEK
I *
~" Vacuum carpet and/or entry walk off mats FIVE (5)
TIMES
I PER WEEK
y
*
I Dust mop or sweep hard surface floors FIVE (5)
TIMES
", PER WEEK
" *
Damp mop or wet mop hard surface floors FIVE (5)
y TIMES
I PER WEEK
* Sweep entry sidewalk to 5 feet outside entry
FIVE (5)
I TIMES
PER WEEK
I *
Spot clean door and entry glass FOUR (4)
TIMES
PER WEEK
I *
Wash and squeegee entry glass and clean frames, ONE (1)
I Weather permitting TIME
PER WEEK
I *Pick up and remove sand and soil from under the inset ONE (1)
walk off mats in the entry TIME
PER MONTH
Ie (MAY- OCT)
*Pick up and remove sand and soil from under the inset TWO (2)
I walk off mats in the entry TIMES
PER MONTH
(NOV- APRIL)
I
I COVERALL'S work schedule
t
I CITY OF ARDEN HILLS e
I GENERAL OFFICE AREA, MEETING ROOMS, CONFRENCE ROOMS,
';;" COMMUNITY ROOMS and COMMON AREAS
I ~'" *
Empty waste paper receptacles and remove the trash to FIVE (5)
the designated area for disposal. Replace liners from TIMES
I customer stock, as needed. PER WEEK
T
I *Oust and spot clean all fixtures and office furniture FIVE (5)
'" including desks, credenzas, counter tops, display units and TIMES
window ledges. Spot clean doors, door frames and light PER WEEK
I switches, spot clean walls, properly position furniture.
T
I *
Vacuum and spot clean all carpet FIVE (5)
v TIMES
PER WEEK
I T *Oust mop or sweep hard surface floors in the copy room, FIVE (5)
I lobby, kitchen and stairs TIMES e
PER WEEK
T
I *Oamp mop or wet mop hard surface floors in the copy room, FIVE (5)
lobby, kitchen and stairs TIMES
PER WEEK
I * Spot clean all internal and common area glass, FIVE (5)
smudges and fingerprints to be removed TIMES
I PER WEEK
I * High and low dusting of all surfaces beyond normal dusting ONE (1)
to include shelves, picture frames, ledges, chair legs and TIME
table legs PER WEEK
I * Buff the terrazzo lobby floor, copy room and kitchen ONE(1)
plastic and leather furniture dusted TIME
I PER WEEK
I * All fabric type furniture vacuumed or brushed clean, all ONE(1)
plastic and leather furniture dusted TIME
PER MONTH e
I *Oust ceiling vents TWO (2)
TIMES
I PER MONTH
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COVERALL'S work schedule
CITY OF ARDEN HILLS
KITCHEN (LOWER LEVEL)
*
Empty waste paper receptacles and remove the trash to
the designated area for disposal. Replace liners and clean
receptacles as needed
* Clean sinks, and counter tops. Spot clean the refrigerator
Clean microwave in and out.
*
Spot clean walls, doors, door frames and ledges
*
Dust mop or sweep hard surface floors
*
Damp mop or wet mop hard surface floors
*Dust or vacuum ceiling vents
FIVE (5)
TIMES
PER WEEK
FIVE (5)
TIMES
PER WEEK
FIVE (5)
TIMES
PER WEEK
FIVE (5)
TIMES
PER WEEK
FIVE (5)
TIMES
PER WEEK
TWO (2)
TIMES
PER MONTH
I
I COVERAll'S work schedule
e
CITY OF ARDEN HILLS
I RESTROOMS
I *
Empty waste paper receptacles and remove trash, FIVE (5)
I replace liners from customer stock, as needed TIMES
PER WEEK
l;"
*
I Restock all restroom products FIVE (5)
'l,jV TIMES
PER WEEK
I * Clean and disinfect all sinks and counter tops FIVE (5)
TIMES
I PER WEEK
y *
Clean and disinfect all toilets and urinals, replace FIVE (5)
I screens, urinal blocks and toilet block from customer TIMES
y stock, if used, as needed PER WEEK
I * Clean and polish mirrors and metal FIVE (5) e
T TIMES
I PER WEEK
*
Spot clean walls and restroom partitions, FIVE (5)
I dust restroom partitions tops TIMES
PER WEEK
I *
Dust mop or sweep hard surface floors FIVE (5)
TIMES
PER WEEK
I *Mop hard surface floors using a germicidal solution
FIVE (5)
I TIMES
PER WEEK
I * Dust ceiling vents TWO (2)
TIMES
PER MONTH
I *Wash restroom partitions and walls ONE(1) e
TIME
I PER MONTH
I *Report any problems, such as any fixture not working DAILY
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CITY OF ARDEN HILLS
ADDITIONAL SERVICES
FLOOR CARE
TERRAZZO LOBBY FLOOR, COPY ROOM, AND KITCHEN
Scrub and Refinish
$275,00 per time
$575,00 per time
Strip and Refinish
Estimated annual cost
$1400.00 annual
$ 116.00 monthly
~
~~HILLS
e
MEMORANDUM
TO: Mayor and City Council
FROM: Joe Lynch, City Administrator
SUBJECT: City Hall Maintenance
DATE: November 15, 2001
BACKGROUND
As previously reported, staff went through a request for quotes process for the maintenance of
City Hall. We received six proposals. Three of the proposals were rejected because they did not a.
respond to our request and the cost was more than double the other responses. _
The proposal received from Coverall provides the type of service staff believes is necessary for
maintenance of our new building at the lowest cost of all proposals received. As well, Coverall
did make adjustments to their coverage, based on discussions and changes desired on our part.
Coverall is a franchise business and as such we are dealing directly with the owner when we
have service requests, performance issues, or changes needed in frequency or type.
The cost for five-day a week service is $1,163 per month. All supplies except consumables (trash
can liners and toiletries) are supplied by Coverall. The cancellation policy is 30-day notice.
RECOMMENDATION
Staff recommends that Council direct the City Administrator to sign a contract with Coverall
Inc., for the maintenance of City Hall at a cost of $1,163 per month and begin service as soon as
Coverall can arrange to schedule a work crew.
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~~HILLS
CITY OF ARDEN HILLS
MEMORANDUM
DATE:
November 15, 2001
TO:
FROM:
Joe Lynch, City Administrator
Sheila Stowell, Administrative secretar~
2002 Official Meeting Calendar
SUBJECT:
Backe:round
Attached, the City Council will find the proposed 2002 official meeting calendar.
e The City Council should note the scheduled Organizational meeting on Tuesday, January 2nd
Also, please note the affect of national holidays on various January, February, May, October,
November and December Council meetings.
Recommendation
Staff recommends adoption of the official meeting calendar for 2002 as presented.
Enclosure
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~~HILLS
CITY OF ARDEN HILLS
MEMORANDUM
DATE:
November 20, 2001
TO:
Mayor and City Council
Joe Lynch, City Administrator
Aaron Parrish, City Planner fif
FROM:
SUBJECT:
Joint Powers Agreement with the City of Roseville for Technology
Services
BackQround
Attached is the proposed Joint Powers Agreement that was discussed at the November 19, 2001 Work
Session. As the JPA indicates, the following services would be provided for an annual fee of $20,000.
Ongoing network support, maintenance, security, and upgrade
Systems integration/installation of new software (new financial software etc. . .)
Hardware maintenance and configuration
Ongoing software updates (antivirus etc. . .)
Desktop and workstation technical support for issues not resolvabie in-house
Continued hosting and maintenance of city e-mail and webserver
Monitoring and evaluation of communications infrastructure
Hardware and software purchasing evaluation
Software and hardware training
Finally, Section 48 was modified in the following manner:
"Upon termination, any and all records or property of the respective cities will be returned to the
appropriate city within 90 days.
Feei free to contact me if you should have any questions. Thank you for your time and consideration.
ReQuested Action
Consider approval of a Joint Powers Agreement with the City of Roseville for Technology Services.
f
.
JOINT POWERS AGREEMENT
FOR THE CITY OF ARDEN HILLS'S TEMPORARY
UTILIZATION OF A CITY OF ROSEVILLE EMPLOYEE
THIS AGREEMENT, entered into by and between the CITY OF ROSEVILLE, a
Minnesota municipal corporation, and the CITY OF ARDEN HILLS, a Minnesota municipal
corporation, is effective upon the execution ofthis Agreement by the named officers of both
cities.
RECITALS
WHEREAS, Arden Hills is in need of computer and other technical support services
and is without staff to provide the needed services;
WHEREAS, Rosevil1e has management information system and other technical
. employees that are able to provide the services required by Arden Hills and;
WHEREAS, Minnesota Statute 471.59 authorizes political subdivisions ofthe State to
enter into Joint Powers Agreements for the j oint exercise of powers common to each.
NOW, THEREFORE, it is mutual1y stipulated and agreed to as follows:
L SERVICES.
A.
The City of Rosevil1e shal1 provide qualified management information
systems employees ("Employees") to perform computer and related
technical services required by the City of Arden Hil1s. These services
include the fol1owing:
. Ongoing network maintenance, security, and upgrades.
. System integration/installation of new software.
.
. Hardware maintenance and configuration.
1
l
. Desktop technical support for issues not resolvable in-house.
.
. Hosting of web site and city e-mail.
. Monitoring and evaluation of communications infrastructure.
. Hardware and software purchasing evaluation/testing.
. Hardware and software training.
B.
. Quarterl y reporting of primary proj ects completed
The City of Roseville shall be solely responsible for compensating the
assigned Employee(s) engaged in providing computer and technical
services under this Agreement, including any overtime wages incurred, as
well as any insurance or employee benefits provided under the policies or
agreements of the City of Roseville.
B. The City of Arden Hills will provide the necessary office, equipment, and .
supplies for the assigned Employee(s) to provide the services required hereunder and will bear
all costs attendant thereto.
C. The City of Arden Hills shall coordinate scheduling of work to be performed by
the assigned Employee(s) with and shall receive prior approval of all scheduled hours to be
perfonned under this Agreement from the Roseville City Manager or his designee.
2, PAYMENT. The City of Arden Hills will compensate the City of Roseville for
services rendered in the amount of Twenty Thousand and No/IOO Dollars ($20,000.00) for
services rendered. The City of Arden Hills shall make monthly payments, upon presentation by
the City of Roseville of a monthly billing equal to one-twelfth (lnih) of the annual amount
herein stated. There may be annual inflationary adjustments to the base payment.
3,
INDEMNIFICATION, The City of Roseville agrees to assume sole liability for
.
2
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.
.
.
any negligent or intentional acts of the assigned Employee(s) while performing the assigned
duties within the jurisdiction of either city. Each city agrees to indemnify, defend, and hold
harmless the other from any claims, causes of action, damages, loss, cost or expenses including
reasonable attorney's fees resulting from or related to the actions of each city, its officers, agents
or employees in the execution of the duties outlined in this Agreement, except as qualified by the
previous sentence.
4. TERMINATION, SEPARABILITY,
A. This Agreement may be terminated by either party upon thirty (30) days' notice
provided to the respective City Manager of Roseville or the Clerk\Administrator of Arden Hills.
B. Upon termination, any and all records or property of the respective cities will be
returned to the appropriate city within 90 days.
C. This Agreement is governed by the laws of the State of Minnesota.
D. In the event that any provision of this Agreement is held invalid, the other
provisions remain in full force and effect.
3
1
IN WITNESS WHEREOF, the Cities of Roseville and Arden Hills have caused this Agreement .
to be duly executed effective on the day and year last entered below.
Dated:
CITY OF ROSEVILLE
By:
John Kysylycyn
Its Mayor
By:
Neal Beets
Its City Manager
CITY OF ARDEN HILLS
Dated:
By:
Dennis Probst
Its Mayor
.
By:
Joe Lynch
Its AClnlinistrator
.
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~HILLS
MEMORANDUM
DATE:
November 20, 2001
TO:
Joe Lynch, City Administrator
@
FROM:
Terrance Post, City Accountant
SUBJECT:
Financial Software Replacement
Backl!round
Prior to 1993, the City of Arden Hills purchased financial accounting data processing services from a
servIce bureau at an approximate cost of $18,000 per year. 1n late 1992, the City purchased Banyan Data
Systems (BDS) financial software for fund accounting, payroll and utility billing at a cost of $10, 130.
The BDS software is MS-DOS based, and was adequate entry level software.
Issues
The BDS Software is the sole surviving DOS software at City Hall. Its use also requires the use of a
dedicated dot matrix printer. Finally, the software supplier (Banyan) appears to have adopted a revenue
"harvest" strategy and has not been forthcoming with a true Windows product from a software
development perspective. In light of this support issue, two neighboring cities of about Arden Hills' size
(Vadnais Heights and Little Canada) have dropped Banyan in the last two years.
Discussion
In tenns of converting financial software, an ideal time is the beginning of a new financial reporting year
or in the City's case, January 1, 2002. A financial software package that the aforementioned cities of
Vadnais Heights and Little Canada went with is the Springbrook financial software product. The City of
Roseville is also using this product. The City of Arden Hills can purchase the software at a cost of
$13,000 With the City ofRoseville also using the product, and the City of Arden Hills utilizing the
Roseville network, there would also be the advantage of Roseville being, defacto, an application server in
terms of upgrades and server redundancy.
Subsequent Discussions
This item was discussed at the November 19, 2001 Council Worksession.
Financiuc
Although the conversion from the DOS-based BDS software has long been contemplated, it was always
dependent upon moving into a new facility with appropriate network support. With the new City Hall
construction schedule somewhat problematic when the 2001 budget was prepared, this capital item was
not mcluded. Funding would come from the General Fund ($8,250), the Water Utility Fund ($2,375), and
the Samtary Sewer Utility Fund ($2,375).
Recommendation
Staff recommends that the City Council approve this 2001 unbudgeted $13,000 capital purchase request
on the Consent Calendar at the regular meeting of November 26, 2001.
/
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~~ILLS
CITY OF ARDEN HILLS
MEMORANDUM
DATE:
November 20, 2001
TO:
Honorable Mayor and City Council
Joe Lynch, City Administrator
FROM:
Aaron Parrish, City Planner
SUBJECT:
Case #01-22:
. Rezoning and Comprehensive Plan Amendment;
. Master Plan PUD Approval; and
. Final PUD/Site Plan Approval
Beacon Construction (Arden South Apartments)
Property Located at County Road E2 and Cleveland
Request
The applicant is requesting the following:
1. Rezoning and Comprehensive Plan Amendment
2. Master Plan PUD Approval
3. Final Plan PUD/Site Plan Approval
Overview
The applicant is requesting the actions referenced above to facilitate the construction of a
30 unit apartment building. This item was considered at the October 29, 2001 meeting of
the City Council. At that meeting, it was determined that the Council needed additional
information to make an informed decision. In particular, the Council asked for
information specific to the traffic impacts of the proposed development. There was also
concern regarding the impact to the site's natural features. Issues surrounding the
rezoning and comprehensive plan amendment were discussed.
To address the aforementioned issues, the applicant facilitated a site visit to highlight the
proposed development by staking out the building. Additionally, they have also done the
,
Memo to City Council
Planning Case #01-22: Arden South Apartments
Page 2 of3
.
following:
e
I. Provided a traffic review comparing traffic generated by a multi-family use
compared with an office use that was previously contemplated on the property.
Office is a permitted use within the neighborhood business zoning district. This
information is contained in the applicant's November 19, 2001 letter.
2. Three alternative site plans for the Council's consideration.
Since the alternative plans were submitted on November 20, 2001, and given the short
work week, it should be noted that staff did not have the opportunity to review the :plans
on a detailed basis. The applicant has highlighted some of the plusses and minuses for
each potential option. The following can be readily noted:
Option #2: Relocate north parking spaces to the west and move building southeast
. This option contemplates a 20 foot rear yard setback where 30 feet is typically
required. Since the applicant is requesting approval for a Planned Unit
Development, a formal variance would not be required.
. No parking is located on the northern portion of the property reducing the impact
to significant trees on the site. Parking is relocated to the southern portion of the
property.
. Access is located north of the lift station, closer to Cleveland Avenue. Based on A
the attached memo from Ramsey County Traffic Engineer Dan Soler, access to .,
this property should be as south on Cleveland Avenue as possible.
. Access and entrance to under ground parking are not directly aligned.
. The building entrance is more directly oriented toward the parking.
Option #3: Relocate north parking spaces and move building southwest
. This plan contemplates a 5 foot parking setback where 20 feet is typically
required. Since the applicant is requesting approval for a Planned Unit
Development, a formal variance would not be required.
. No parking is located on the northern portion of the property reducing the impact
to significant trees on the site. Parking is relocated to the southern and western
portions of the property.
. Access is located north of the lift station, closer to Cleveland Avenue. The access
to this property should be as far south on Cleveland Avenue as possible.
. Access and entrance to under ground parking are not directly aligned.
. The building entrance is more directly oriented toward the parking.
. There are eight parking stalls less than the originally proposed plan.
Option #4: Flip building and parking areas
. This plan contemplates a 20 foot building setback where 40 feet is typically e
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Memo to City Council
Planning Case #01-22: Arden South Apartments
Page30f3
required. Since the applicant is requesting approval for a Planned Unit
Development, a formal variance would not be required.
. Most parking and the building entrance are re-oriented toward the east.
. There may be parking conflicts with the underground parking entrance and the
adj acent parking spaces
. There are eight parking stalls less than the originally proposed plan.
. Significant grading and site work required.
Finally, given the traffic considerations that were discussed, staff contacted the Ramsey
County Traffic Engineer to solicit his comments. He indicates that traffic on County E2
is approximately 7650 cars per day, and the roadways can accommodate the
development. His memo is included for your review.
Requested Action
Consider approval of:
1. Rezoning and Comprehensive Plan Amendment
2. Master Plan PUD Approval
3. Final Plan PUD/Site Plan Approval
Attachments
1. November 13, 2001 Letter from Beacon Construction (Previously provided to
Council)
2. November 15, 2001 Letter from Ramsey County Traffic Engineer Dan Soler
3. November 19, 2001 Letter from Beacon Construction.
4. Site Plan Alternatives #2, #3, and #4
5. October 25, 2001 Staff Memo (Previously provided to Council)
FROM : BEACON CONSTRUCTION
FAX NO. :763 479 3836
Nov. 13 2001 02:54PM P2
Beacon Construction, Inc.
Mr, Aaron Parrish
Ciry of Arden Hill.
\245 Wesl Highway 96
Arden Hills, MN 5S 112-5794
RE: Apartment Project on Co, Rd, E2 and Cleveland Ave.
Dear Aaron:
In anticipation of the upcoming site meeting and the city council meeting on the 29th, ) want to give you an
update of the progress we have made on the two request. for infonnalion that the council ""ked for. We
have had the building location staked out and have contracted wilh Benshoof and Associates to do a !rip
generation study of an IIpartment building vs, the office buildins we had originally proposed, We may haye
the results of this study a. early.. tomorrow.
We are trying 10 be as helpful iUld straishtforward on this developmont as we can be, My personal style is to
lay my cards on the table and disclose every relevant piece of infonnation 10 all concerned porties, which I
have done and will continue to do, I much prefer cumpromise and cooperation to connicl and litigation,
That bein2 said, on the advice of my attorney, I am hereby making a formal response to tlie two main issues
surrounding the approval of the project, tramc and trees,
EssentiallYI these two issues should be non-issu~s. Why? If we were to develop our originally proposed
office building on the property, which is a permitted use under the Neighborhood Busine.. zotting and
which requires no variances, the council could not legally deny the project based on trees and traffic, The
present scrub trees and brush would be gone and would be replaced by a more lUl,thetic, professionally
designed landscaping job that complies wilb all applicable city ordinances, no different than lite landscape
plan we've proposed for the apamnen. building. In fact, we have gone above and beyond the landscape
requirementg in our apartment project, in 8. spiril of compromise and cooperation.
To the traffic issue, our trip generation report will confinn that the apanmenl project will generate less
traffic that an office building, When the parcel was zoned NB by the city council two years ago, logic would
tell me that they had no is!l.ue with traffic counts M concerns with 8 much denser project than what we are
proposing. Again, the council would have nu legal basis for denial of the office project for traffic issue..
So the iosue here is, ., expressed well by councilperson Aplikowski, does the city want anything at all
developed on my property? It seems tbat a small group of neighborhood activists is determined not only 10
block us from gening on apartment project built, but also to see that the site ., never developed. Again, my
approach is to be !<Iraightforward about my motives, which are to build. qualiry project that pays taxes and
provides me with a fair return on my invesunent, You 9hould know thac Liz Modesette's motives in
opposing the project might not be as pure as she represented, Sbe bad a deal with Bethel to buy a lot that
she ov.rns a few lots south of ours on Cleveland, nn which Bethel had con!idered building an apartment
building, When soil tests showed that the building would have to he built on pilings, Bethel became
interested in our site, bec:ause the soil is good and we have no weiland i~Jue('ll to work around. That meant
,hat iflJetheJ went to our site, she loll oul on making money. It is the heiehl ofbypocrj,y for her to oppose
a projecl that faces the S4fflC \ssue5 with traffic and trees mat 8 project built on her land would have to face.
1 hope that the council will see this opposition group for what il is, and discount their "concern"',
P.O. Box 174 Loretto, MN 55357 Phone aDd FAX: (763) 479-3836
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FROM :BERCON CONSTRUCTION
FAX NO. :753 479 3835
Nov. 13 2001 02:55PM P3
e
Beacon Construction, Inc.
In closing, I would like the City Council and the citizens of !\rden Hiils to keep several things in mind in
comideration of this development. First, we have found the highc!l.t and best use for the property, in keeping
a residential use to the neighborhood. Second, the development will generate rs'X bast for the city since it'
will always be pT;vetely o,."ed. Finally, although initially the building will be used far student housing, we
hove designed lle,ibilily into the building that would ollow for mlllket rate rentals or individually o,."ed
senior coops in the future,
We want to be a good corporale citizen in rhe city of Arden Hills, and look fomard to working through. the
is!Ue9 to approvlI1 with you at the November 29th council meeting.
Respectfully your.!,
r!:t:-
President
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P.O. Box 174 Loretto, MN 55357 Phone and FAX: (763) 479-3836
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RAMSEY COUNTY
TO:
FROM:
Department of Public Works
Kenneth G. Haider, P.E., Director and County Engineer
ENGINEERING/OPERATIONS a
3377 N. Rice Street ..
Shoreview, MN 55126
(651) 484.9104. Fax 482.5232
ADMINISTRATIONILAND SURVEY
50 West Kellogg Blyd., Suite 910
St. Paul, MN 55102. (651) 266-2600' Fax 266-2615
E.mail: Public.Works@co.ramsey.mn.us
MEMORANDUM
RECEIVED
NOV 1 5 2001
Aaron Parrish
City of Arden Hills
Dan solerY",,^-
Ramsey County Public Works
CITY OF ARDEN HILLS
SUBJECT: Proposed Site Plan
30 Unit Apartment Complex
DATE:
June 29, 2001
The Ramsey County Public Works Department has reviewed the preliminary site plan for
development of the site at Cleveland A venue at County Road E2. Ramsey County has the
following comments regarding access and traffic flow for the site plan.
e
1. Ramsey County previously reviewed a deyelopment plan for this site in June. At that time the
proposed development was an office building with access on both County Road E2 and
Cleveland Avenue. The proposed development has now been revised to a 30-unit apartment
complex on the site. Access is proposed from Cleveland Avenue.
2. Both Cleveland A venue and County Road E2 are county roadways under the jurisdiction of
Ramsey County. The traffic count on County Road E2 is 7650 vehicles per day. The traffic
count on Cleveland Avenue is 3125 vehicles per day. These are 1999 traffic counts taken by
Ramsey County Public Works. Additional traffic generated by this development will not
cause operational problems on Cleveland A venue or County Road E2 and should not have a
detrimental impact on the county road system.
3. A single access point is proposed for Cleveland Avenue. This access point should be located
as far south on the property as possible. This will provide the maximum separation between
the driveway and the intersection. Minimum driyeway width is 26 feet.
4. A permit from Ramsey County will be required for all work in the County right-of-way.
Thanks for the opportunity to make comments regarding this issue. If you have any questions or
need any additional information please give me a call.
Cc: Rod Bemu - Nutec Construction
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MInnesota's First Home Rule County
printed on recycled paper With a minimum of lO~ posL-coosumer content
Beacon Construction, Inc.
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November 19,2001
Mr, Aaron Parrish
City Planner
City of Arden Bills
1245 West Highway 96
Arden Hills, MN
RE: Arden Hills Housing
Dear Aaron:
e
In our continuing efforts to respond to the requests of the mayor to "consider all options" for
siting the building, we submit the enclosed variations along with the following commentary on
the plusses and minuses of each respective variation.
OPTION 1: Leave existing plan "s submitted
Plusses:
Meets all setback requirements (no variances needed)
Includes parking spaces as requested by staff for student housing use.
No delays and expense of redrawing.
Minuses:
Concern about extent oftrcc removal on nOlth and east sides
OPTION 2: Relocate north parking spaces to thc west and move buildi.ng southeast
Plusses:
Requires fewer trees to be removed on north and northeast sides.
Provides most parking spaces at 97 (in exc,ess of 3:1)
Minuses:
Requires variance for 20' building setback from east property line.
May result in more specimen trees being taken on east side,
Requires "working around~\ lift station.
tit
P.O. Box 174 Loretto, MN 55357 Phone and FAX: (763) 479-3836
Beacon Construction, Inc.
e
OPTION 3: Relocate north parking spaces and lIlove building southwest
Plusses:
Results in the fewest trees being removed.
Keeps building furtbest from wetland areas.
Provides 91 parking spaces.
Minuses:
Requires variance for S' parking setback from west property lin..
Requires "working around" lift station.
OPTION 4: Flip building and parking areas
Plusses:
Puts building on the best ground structurally
Puts parking behind building - less "sea of asphalt" appearance
Parking level completely below gl'ade, removing height issues
Minuses:
Requires variances for both building and parking setbacks
Buildlng is closer to Cleveland and 35 W
View premiums to the east reduced by parking lot to east of building
Most extensive site work required
In addition, to reiterate the verbal results of our traffic study by Benshoof and Associates, the
project would be projected to generate the foJlowing volumes during peak times:
e
7 to 9 am
4 to 6 pm
total 24 hour
Apartment building: 37 cars out
38 cars in
188
Office building: 58 ears In
54 cars out
294
I bel ievc this is the information the mayor and various councilmembers asked for. Please let me
know ifYOll need anything else.
Sincerely,
rf7-
~n~~rn a
President ..
P.o. Box 174 Loretto, MN 55357 Phone and FAX: (763) 479-3836
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
October 25, 2001
TO:
Honorable Mayor and City Council
FROM:
Aaron Parrish, City Planner
SUBJECT:
Case #01-22:
. Rezoning and Comprehensive Plan Amendment;
. Master Plan PUD Approval; and
. Final PUD/Site Plan Approval
Beacon Construction (Arden South Apartments)
Property Located at County Road E2 and Cleveland
Reauest
The applicant is requesting the following:
I, Rezoning and Comprehensive Plan Amendment
2. Master Plan PUD Approval
3. Final Plan PUD/Site Plan Approval
Overview
The applicant is requesting the actions referenced above to facilitate the construction of a 30 unit
apartment building. Initially, Bethel College would utilize the building to house students. Please the
attached narrative statement submitted by the applicant for additional information. The following
highlights information pertinent to the site.
Surrounding Area
Direction Future Land Use Plan Zoning Existinf! Land Use
North Park R-l Passive Qoen Soace
East Low Densitv Residential R-2 Residential
South Low Density Residential R-2 Residential
(ThroUlzh Lots from New Brighton Road)
West N/A N/A Cleveland and I-35W
~
Memo to City Council
Planning Case #01 22: Ardcfl South hpllrtffiertts-
Page 2 of 11
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Site Data
Future Land Use Plan: Neighborhood Business
Existing Land Use: Vacant
Zoning: Neighborhood Business, R-1
Size: 2.5 acres
Proposed Density: 12 Units Per Acre (30 Units /2.5 Acres)
Topography: Relatively flat sloping down considerably to the creek on the
eastern portion of the property.
Rezonine and Comprehensive Plan Amendment
The applicant is requesting a rezoning of the two properties generally identified below with
dotted lines:
-
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Ra'm~ey County '.~.."
Ope~rvSPil~~ _.....
More specifically, the applicant is requesting a rezoning from Neighborhood Business and R-1
Single Family Residential to R-4 Single Family Residential. With regard to the R-1 parcel, only the
portion of the parcel west of the unimproved platted street would be rezoned. Approval of the a
actions before the Commission in this Planning Case would need to be conditioned upon approval of .,
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Memo to City Council
Plall";"!; Ca5dl{)1~22. Alden South Apartments-
Page 3 of1!
a minor subdivision and lot consolidation in the future. When considering a rezoning, the applicant
is requested to address the following:
L Conformity with the Comprehensive Plan
The proposed zoning does not conform to the comprehensive plan. As such, the applicant is
requesting an amendment to the comprehensive plan. This request is further detailed below.
2. Substantive changes that have occurred making the zoning change necessary.
In the applicant's narrative statement, which is attached for your reference, they indicate that
substantive changes have occurred in the development of adjacent parcels of property. More
specifically, they reference the adjacent 60 unit Arden Cottage Villas multiple family
development. They also indicate that the site is more suitable for multiple family development.
3, Demonstration showing that the change is superior to the current zoning and/or
comprehensive plan.
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The applicant has not addressed this specifically in their narrative statement. In conversations
between staff and the applicant, they have indicated that this specific proposal and rezoning are
superior to previous development such as a gas station/convenience store that had been
contemplated for the site.
4. Development conditions or priorities that make the existing Zoning and/or comprehensive
plan impractical.
See item #3 above. Additionally, the Metropolitan Council evaluates cities on housing
affordability and the provision oflife-cycle housing. Life cycle housing considers the provision
of different housing types for people at different stages of their life. Typically, this concept
relates to a mix of housing types and densities. If approved, this development would allow the
City to provide additional life cycle housing units in accordance with Metropolitan Council
guidelines.
To accommodate the rezoning, the applicant is also requesting a comprehensive pIau amendment
from Neighborhood Business to High Density Residential. High Density Residential is essentially
the apartment and townhome land use classification. This allows for a density of up to 12 units per
acre. A request for a comprehensive plan amendment considers the following:
L Overall impact on community
e It is not anticipated that this amendment will adversely effect the community.
3
Memo to City Council
. Pla:nningCase-#tH--HcArdcfl SStlth Apartments-
Page 4 of 11
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2, Impact on the goals and policies of the Comprehensive Plan
This amendment, and proposal specifically, further several goals outlined in the housing
element of the Comprehensive Plan.
3. Impacts on adjacent lands
This amendment will have a limited impact on adj acent properties. See the screening portion of
the site plan evaluation below for a description of the natural and physical features of the
property and area.
4. Impact on transportation, sewer, water, and other city services
Adequate public services and utilities are available to effectively serve development on the
property.
5. Impact on water bodies
The subject property is within the Long Lake drainage shed. A retention pond on the
property will be in place to treat storm water.
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Master and Final Planned Unit Development
According to the Zoning Ordinance, "the 'POO' District promotes the development of land in a
unified manner by treating the entire development as a single entity, . . ." Further, a POO is required
for multiple family dwellings.
While it is not standard practice, the Zoning Ordinance does allow the applicant to apply for both the
Master Plan and Final Plan concurrently. To have footings in place prior to the ground freezing, the
applicant felt it was necessary to apply for both. This will enable the applicant to work over the
winter to accommodate an August 2002 completion date for Bethel College. Please note that the site
plan was evaluated based on an R-4 zoning. The following provides an evaluation of site plan and
related requirements based on the attached plan set:
L Lot Area, Size and Setbacks -All Code Requirements Met
As the site data in the overview section indicates, the property is 2.5 acres, or 108,900 square
feet. The R-4 Zoning District requires a minimum lot area of3,630 square feet per unit.
Based on a proposal of 30 units, the lot area required is 108,900 square feet. The following
table highlights the setback requirements:
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.
Memo to City Council
PJanmng Case #01-11. Arden South ApaIlJll~IltsH
Page 5 ofll
Minimum Buildinl!: Setbacks Required Pro Dosed at Shortest Point
Front Yard 40 Feet 62.5 Feet
Rear Yard 30 Feet 30 Feet
Side Yard -Interior 5 Feet 155 Feet
Side Yard -Comer 40 Feet 60 Feet
Parking 20 Feet 20 Feet
2. Lot Coverage - Code Requirement Met
The R-4 District requires that no more than 25% of the lot be covered by structure, The
proposed building footprint is 12,783 square feet, while the parcel is 108,900 square feet. This
results in 12 percent of the lot being covered by structure, or approximately half of the code
maximum.
3, Floor Area Ratio - Slightly Exceeds Code Requirement
The floor area ratio is obtained by dividing the sum of a buildings floor area by the amount ofthe
lot area. The floor area ratio cannot exceed 0.3 for the R-4 District. The FAR for this project is
0.35, slightly above the maximum permitted. Since this is a PUD, a deviation from the code
requirement is permissible without granting a variance.
4. Landscape Lot Area - Code Requirement Met
The minimum amount oflandscape area for the R-4 District is 65% of the lot area. The proposal
shows 72,931 square feet oflandscape area of the total lot area of 108,900 square feet or 67%.
A detailed landscape plan is also included in the plan set. Under the City's landscape plan design
requirements, 160 caliper inches of trees are required. The applicant has exceeded this
requirement by proposing 203 caliper inches of trees. However, the landscape design
requirements also specify minimum percentages of trees in various size ranges. The following
table is illustrative:
Buildin. Hei.ht Percentape of Trees of Various Calioer Inches
In Stories 2.0" B 3.0" 3.5" B 4.0" 4.5" B 5.0"
Required Proposed Required Proposed Required Proposed
3-4 50% 45% 30% 55% 20% 0%
5
Memo to City Council
PbllllilllS C",,, 1101 22. AtJ"ll South AI'''. tments.- .
Page 6 of 11
Since a majority of the trees proposed in the landscape plan are at least 3 caliper inches, and the
applicant has exceeded the code requirement by 43 caliper inches, or 20%, no changes from staff
are suggested at this time.
5. Height - Slightly Exceeds Code Requirement
The maximum height allowed for a business is the R-4 District is 35 feet. The proposed
elevations show a building height on 5 feet when measured from the first floor. When measured
from the parking garage, the building has a height of 45 feet. When situations such as this arise,
the Building Code specifies that the average of the two be taken. This interpretation results in a
height of 40 feet, or 5 feet in excess of the code requirement. As stated previously, a deviation
from the code requirement is permissible in the PUD process.
6. Parking. - Meets Code Requirement
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The Zoning Ordinance requires 2 spaces per dwelling unit. With 30 units of housing being
proposed, it would be necessary to provide 60 spaces to meet the code requirement. However,
since Bethel will initially be using the building for dormitory style housing, staff suggested that 3
spaces be provided for every four students. This would result in the following number of a
required parking spaces: ..
Recommended Parkin!!:
Unit Type Number Number Number of Students Recommended Parking Stalls
of Units ofBR (2 Per Room) (3 for every 4 students)
2 Bedroom 21 42 84 63
3 Bedroom 9 27 54 40
Adjustment* -I -3 -6 -4
TOTAL: 30 69 138 99
'One of the three unit rooms will be used as a laundry/community room while Bethel occuples the buIidmg.
One of the 2 bedroom units would also be occupied by a caretaker which was not factored
into the above analysis, At this point, the applicant is proposing 36 stalls of underground
parking and 51 stalls of surface parking, for a total of 87 stalls, or 12 less than the
recommended. Note that the laundry/community room on the "Garage Floor Plan" will be
replaced with two parking stalls. While the amount proposed by the applicant is less than
staff requested, it is in excess of the code requirement. Additionally, the applicant has agreed
to institute a permit system if parking is not satisfactory to the City at some point in the
future. This would also be a component of Bethel 's lease. The following table summarizes
the provision of parking on the site:
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Memo to City Council
Planmng Case #OI-2TAiderfSouthApartillen!s-
Page 7 of 11
Pro osed Parkin
87 S aces
Recommended
99 S aces
Code Re uirement
60 S aces
The Zoning Ordinance requires that the spaces be not less than nine (9) feet by eighteen (18) feet
in size, as all spaces are shown on the proposed plan. The proposal also complies with the 20
foot setback from the right-of-way. The entire parking area will be curbed, surfaced and striped
in accordance with City design standards.
7, Access and Circulation. - Meets Code Requirement
One access to the property is proposed onto Cleveland A venue. The access to the public street is
proposed to be 20 feet wide, exceeding the requirements for a residential driveway, A permit
from Ramsey County would need to be obtained for the curb cut. The Fire Inspector has
reviewed the plans and is satisfied with the access and circulation of the property,
8. Screening - Meets Code Requirement
There are significant physical and natural buffers to adjacent properties. To the east, a heavily
wooded ravine and creek provide separation from the single- family residences on New Brighton
Road. I.35W borders the property to the west, and predominantly open areas abut the property to
the north and south. Coniferous trees and other landscaping planted along County Road E2 and
Cleveland Avenue will provide an appropriate buffer for the parking lot. Trash receptacles will
be located within the underground parking so screening is not an issue,
9, Lighting - Information Not Available
A lighting plan was not submitted with the application. This will be detailed in the architectural
package. All lighting must be directed away from adjoining lots or public streets and must be
hooded so that light is only directed onto the subject property.
10. Sign age - Meets Code Requirement
While no signage plan was submitted, the applicant's narrative statement indicates the
following with regard to signage:
The building will have a 4 foot by 6 foot identification sign on the boulevard in conformance with
the materials and colors used on the exterior of the building, with the building name and address.
The applicant is proposing a 24 square foot sign. The sign code allows for one 50 square foot
sign in this type of development. A plan highlighting the location of the proposed signage will
be requested of the applicant and provided at the Planning Commission meeting.
7
Memo to City Council
1'lannmg-caseJr0T::22::A:rden 50uth Apaftfijimls
Page 8 of 11
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11. Grading and Utilities. Pending Evaluation By City Engineer
At this point, the City Engineer has not had the opportunity to review the plans submitted by the
applicant. The property would be serviced by existing utilities (sewer, water, gas, electric, and
telephone) from Cleveland Avenue. Drainage would be accommodated by a retention pond that
is proposed on the southern part of the property. Approximately 366 square feet of wetland
would be filled near the pond and southwest portion of the building. Silt fencing will be
provided along the eastern border of the property to minimize erosion during construction. Staff
would suggest approval be conditioned on compliance with any suggestions provided by the City
Engineer.
12. Aesthetics
A colored building elevation has been attached for your review. The base of the building will be
constructed of a rock face concrete block. The Commission might consider requesting the
applicant use an alternative material such as brick, or similar material, up to the first floor
window line of the West (front), North (facing County Road E2), and South (visible from
Cleveland) sides ofthe building. Brick, or a similar material, covering the garage level of the
East (rear) side of the building would seemingly be appropriate.
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Alternating columns ofhardiplank (durable composite siding) lap siding and hardipanel stucco
comprise the remainder of structure. The gable pitched roof provides some additional detail to
the roofline. While the balconies will not be functional (false balcony), they do provide some
additional architectural detail to the building fayade.
13. Additional Considerations
There is currently a city lift station located on the property. However, when the applicant
surveyed the property, no easement authorizing the City's use of the property had been recorded
and/or executed with the County. While an-easement was contemplated in conjunction with a
development proposed by Hans Hagen, it does not appear as if it was ever finalized. A search of
the City's easement records also failed to produce any easement document. To rectifY the
situation, the applicant has offered the City an easement.
Deadline for Al!encv Actions
The original application for this planning case was received in June. At that time, the application
was found to be incomplete. On June 20, 200 I, the applicant waived 60 day review requirement.
Accordingly, the City is not required to review this application within the traditional 60 day time
frame. For reference, a completed application for this request was received on September 14th, 2001.
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Memo to City Council
Planning Case #01-22. Arden South Apartrnems
Page 9 ofll
Lastly, ifthe City denies the petitioners request, ...it must state in writing the reasons for the denial at
the time that it denies the request".
Options
I. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial with reasons for denial.
4. Table for additional information.
Planninl! Commission Recommendation
With regard to Planning Case #01-22, the Planning Commission made the following
recommendations, at their October 3,2001, regular meeting.
The Planning Commission recommends that rezoning the property from Neighborhood
Business and R-1 to R-4 Multiple Dwelling, be approved based on the folIowing findings:
1. The property will be in conformance with the Comprehensive Plan upon approval a Comprehensive Plan
amendment;
2. Substantive cbanges have occurred making the zoning change necessary;
3. The change is superior to the current zoning
4. Development conditions or priorities make the existing Zoning and/or comprehensive plan impractical.
The Planning Commission recommends that a comprehensive plan amendment from
Neighborhood Business to High Density Residential, be approved based on the folIowing
findings:
I. The amendment will have a limited overall impact on the community;
2. The amendment furthers the goals and policies of the Comprehensive Plan;
3. Sufficient physical and natural features in the area minimize the impact to adjacent properties;
4. Adequate public services and utilities are available to effectively serve development on the property.
5. The amendment will have no material impacts on any water bodies.
The Planning Commission recommends that the Master Plan Planned Unit Development, and
Final Planned Unit Development / Site Plan review be approved with the folIowing conditions:
I. An application for minor subdivision and consolidation be approved by the City prior to the issuance of a
certificate of occupancy;
2. A pennit system for parking, approved by the City, be utilized if the City determines that parking is not
adequate;
3. The "Laundry/Community Room" illustrated in the garage floor plan be replaced with two parking spaces.
9
Memo to City Council
Planning-Case #01-21. Arden-Soudl Apaflmems
Page 10 of 1 I
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4. An easement in a form acceptable to the City Attorney be provided for the existing lift station on the
property;
5. The applicant complies with any recommended changes provided by the City Engineer;
6. The applicant obtains all necessary pennits from the Rice Creek Water Shed District;
7, Compliance with the applicable provisions of the Zoning Ordinance
8. The applicant submits a landscape performance bond or other surety for 125% of the cost of materials and
installation valid one full year from the date of installation prior to the issuance of a building pennit
9. The applicant provides a sign easement for gateway signage near the intersection of County Road E2 and
Cleveland with an area, dimension, and at a location approved by City staff.
10. The City Engineer review and approve the design and access to Cleveland Avenue.
11. A lighting plan be submitted for staff review and approved by the Council.
12. The design and location for anyon-premise signage be approved by the City staff.
13. That after the end of the Bethel College supervised use of the development, any subsequent use be offered
only at a market rate.
14. A written PUD agreement acceptable to the City be submitted prior to approval ofthe Final Planned Unit
Development.
In response to the Plarming Commission's recommendation, the applicant has submitted updated
plans (including a lighting plan that is acceptable from a staff perspective). These plans are included
for your review. Subsequent to the public hearing, the City Administrator received a letter voicing _
opposition to the proposed project. This is also attached for your reference. ..
The City Attorney has drafted a PUD Agreement addressing the issues identified in the Planning
Commission's approval. In addition, he also indicated that the property should be platted to be
consistent with our City Code. He also indicated that it is necessary for Council to authorize Beacon
Construction to submit its application for plat approval after the City approves the Final PUD.
Typically, plat approval is done concurrently with the PUD process. The above recommendation
requires that it be done prior the issuance of a certificate of occupancy. This is also a stipulation of
the Final PUD Permit and Development Agreement. Finally, after talking with the City Engineerm
they recommended that a Gateway sign be placed in County right of way as opposed to the property.
To summarize, aside from the recommendation by the Plarming Commission, it is necessary to do
the following to give final approval to the project:
I. Introduction and First Reading of Ordinance No. 332 an Ordinance amending Ordinance 291
of the City of Arden Hills' Zoning Ordinance, Section 4 (A), relating to the rezoning of
property.
2. Authorize Staff to execute the PUD Permit and Development Agreement.
3. Authorize Beacon Construction to submit its application for plat approval after the City
approves the Final PUD.
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Memo to City Council
J:'lanmng Case #01-12: Arden Soulh Apartments
Page 11 of 11
Attachments
1. Location Map
2. Plan Set
3. Rezoning Ordinance
4. POO Agreement
5. Letter from Residents
11
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PHOTOMETRIC SITE PLAN
ARDEN SOUTH REVISIONS
, ISSUED 'OR ~\OlEW lo/1~/01
APARTMENTS
CO, lID. M j. CLftELAMJ AWl
AJIDEN HILLI. JltlllNgOTA
GEPHART
E. L E. C:::,... F<:.I c:::
3050 Laiaor. R_d. .t.~.ul. MN fUS110
(001) <'11&4-041100 "'~(e.1I1) "'64-22""8
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--
CITY OF ARDEN HILLS
COUNTY OF RAMSE-I
STATE OF MINNESOTA
ORDINANCE NO, 332
AN ORDINANCE AMENDING ORDINANCE 291
OF THE CITY OF ARDEN HILLS' ZONING ORDINANCE,
SECTION 4 (A), RELATING TO THE RE-ZONING OF PROPERTY
The Arden Hills City Council hereby ordains that # I is hereby added to Section 4 (A) of
the City of Arden Hills' Zoning Ordinance to read as follows:
Section 4 (A) Zonin!!: Map
1. The property located at southeast intersection of County Road E2 and Cleveland Avenue
with property identification number of283023320029is rezoned from N-B (Neighborhood
Business District) to R-4 (Multiple Dwelling). The property is legally described as follows:
Tract A, Registered Land Survey No. 496 Ramsey County, Minnesota
v
2. The portion of property west of the unimproved Cleveland Avenue located at 3803 New
Brighton Road with a property identification number of 283023320004 is rezoned from R-2
(Single and Two Family Residential) to R-4 (Multiple Family).
All that part of the following described tract: That part of Lot 5 except the Northerly 21.3
feet and Lot 6 except the South 50 Y.feet, Rohleder's Home and Garden Acres, lying Easterly
of the Highway as presently located and established, which lies Southeasterly of a line run
parallel with and distant 60 feet Southeasterly of the following described line: Beginning at
a point on the East and West quarter line of Section 28, Township 30 North, Range 23 West,
distant 539.13 feet East of the West quarter corner thereof
Effective Date.
This ordinance shall become effective the _ day of
,2001.
Passed by the City Council of the City of Arden Hills the _day of
,2001.
Adoption Date.
DENNIS PROBST, MAYOR
ATTEST:
'-'
.-----
E.
Beacon would like to begin construction of its Improvement Project after
al'l'lUval of lhe~eaCOJT1qJp]jcations1ml b~fule oul,,;u;ngfinat-Plm-------
approval for combined Parcels 1 and 2.
----
------
F. The City has authorized Beacon to submit its application for plat approval
subsequent to the City's initial approval ofthe Beacon Applications.
3.0 Representations. Beacon makes the following representations:
A. It is a Minnesota corporation in good standing.
B. lt has the right to execute, deliver, and perfonn its obligations under this
Agreement and it assures the City that the individuals who execute this
Agreement on behalf of Beacon are duly authorized to sign and bind
Beacon thereto.
C.
It is not in default under any lease, contract, OT agreement into which it is a
party or by which it is bound and which would affect its perfonnance
under this Agreement. It is not party to or bonnd by any mortgage, lien,
lease, agreement, instrument, order, judgment, or decree which would
prohibit it from executing this Agreement or performing its obligations
under the termS of this Agreement.
It has complied with and will continue to comply with all applicable
federal, state, and local statutes, laWS, ordinances, and regulations
including, without limitation, any pennits, licenses and applicable zoning,
environmental or other laws, affecting Parcel Nos. I and 2 and its
Improvement Project.
t
.
D.
E. None ofthe representations made in any exhibit attached hereto contain
any untrue statement of material fact or omit any material fact, the
omission of which would be misleading.
F. lt has sufficient funds or has obtained a commitment for financing in an
amount adequate to finance the Improvement Project.
4.0 Terms and Conditions. In reliance upon the representations contained herein and
in consideration of the mutual undertakings expressed herein, the parties agree as
follows:
A.
Plans and Specifications. The Plans and Specifications shall be modified
to incorporate the recommendations of the City Engineer, including, but
not limited to, the City Engineer's recommendations fOT the accesS to
Cleveland Avenue. The modified Plans and Specifications shall be
initialed, dated, incorporated as Exhibit A, and shall be referred to as the
.
.
2
e-
"PUD Final Plan". Any change in the PUD Final Plan shall require City
CUl1ll~il dfJprovat--
B. Gradinl! and Draina!!e. Grading and drainage improvements shall be
constructed pursuant to the PUD Final Plan and shall be completed on or
before the 30th day of August, 2001.
C. Landscapinl!. Landscaping improvements shall be installed pursuant to
the PUD Final Plan and shall be completed on or before the 30th day of
August, 2001. ("Completion Date"). The estimated cost of the
landscaping improvements is $_. Beacon shall provide the City with
a landscaping performance bond or other form of security acceptable to
the City Attorney in an amount equal to 125% of the estimated cost of the
landscaping improvements. The performance bond or other form of
security shall be valid for one year from the completion date.
D. Conditions Precedent. Prior to the issuance of a grading, excavation, or
building permit, Beacon shall:
I. Obtain and file with the City Administrator a permit from Ramsey
County for work to be done within the County right-of-way.
e
2.
Obtain and file with the City Administrator a permit from the Rice
Creek Watershed District for drainage and ponding improvements.
3. Provide the City Administrator with a utility easement for the area
of the lift station currently located on Parcel No.1. The exact
location and dimension of the easements shall be approved by the
City Engineer and the form of easement shall be approved by the
City Attorney,
4. Provide evidence of title or the right to acquire title to Parcels I
and 2.
E. Certificate of Occupancy. Beacon explicitly understands that all City
approvals are based on upon the acquisition and platting of combined
Parcels I and 2. Beacon acknowledges and agrees to itself and its
successors and assigns that the City may withhold a Certificate of
Occupancy for the building to be constructed as part of the Improvement
Project if Beacon fails to obtain Final Plat approval for combined Parcels
I and 2 prior to its request for a Certificate of Occupancy. Nothing herein
shall obligate the City to approve the Final Plat for combined Parcels I
and 2 unless the proposed Plat otherwise complies with the City's platting
regulations.
-
3
_e_- F. Minor Subdivision/Plattin!!. At the present time, Parcel NO.2 is part of a e
- largcr parcel. Ilcacon-shaH-make lljlJltieatimt-for the minor wbdi, ision-
which will create Parcel No.2 and for the platting of combined Parcels I
and 2 a sufficient time to advance of its request for a Certificate of
Occupancy so that the City will have adequate time to process the
applications pursuant to the City's subdivision regulations.
G. Conditions of Use. The use of the Improvement Project shall be subject
to the following conditions:
1. lfthe City determines that the proposed parking is inadequate,
Beacon shall create a parking permit system to be approved by the
City.
2. The "laundry/community room" illustrated in the garage floor plan
portion of the PUD Final Plan shall be replaced with 2 parking
spaces.
3. A lighting plan shall be submitted for staff review and approval by
the City Council.
4. The design and location of anyon-premise signage shall be
. approved by the City Staff. e
5. The parties acknowledge that Bethel College will supervise the
initial use of the Improvement Project which may include
subsidized student housing. Subsequent uses of the Improvement
Project shall be at market rates.
H. Notices, Any notice, demand, or other communication under this
Agreement by either party to the other shall be sufficiently given or
delivered if it is dispatched by registered or certified mail, postage pre-
paid, return receipt requested, or delivered personally:
1. As to Developer:
Loren Kjersten, President
Beacon Construction
POBox 174
Loretto,~ 55357
2. As to the City:
City of Arden Hills
. 1245 West Highway 96 e
Arden Hills, MN 55]]2
4
.~----
.
.
Attn: City Administrator
Or at such other address with respect to either such party as that party may
from time to time designate in writing and forward to the other as
provided in this section.
1. Administrative Fees and Costs. Beacon agrees to reimburse the City its
actual third party costs for project review, inspections, and for the
preparation and administration of this Agreement. The cost to be paid
shall include, but not be limited to, attorney's fees, engineering fees, and
other technical or professional assistance.
J. Assil!ument. Beacon may not assign any of its obligations under this
Agreement without prior written consent of the City.
K.
Default. Beacon's failure to comply with the terms and obligations of this
Agreement shall be considered a default. In the vent of default, the City
may withhold the issuance of a Certificate of Occupancy and may pursue
any other remedies in law or in equity otherwise available. Beacon agrees
to pay the City's costs and expenses including attorney's fees, in the event
that the city prevails in a suit or action brought by the City against Beacon
to enforce the terms of this Agreement.
IN WITNESS WHEREOF, the above parties have caused this Agreement to be
executed as of the date and year first above written.
CITY OF ARDEN HILLS
A Minnesota Statutory City
Dennis Probst, Mayor
ATTEST:
Joseph P. Lynch, City Administrator
STATE OF MINNESOTA
)
) ss.
)
COUNTY OF
5
_e_-
.
.
On this _ day of ,20_, before me, a notary public within and
mrsaidcoun1y,persorrally appcaIcJ-BennisProb,[ duJ Jv,cph P. Lynch, to be known-tel
be the foregoing instrument and acknowledge that they executed the same by authority of
and on behalfofthe City of Arden Hills.
e
Notary Public
e
e
6
--
BEACON CONSTRUCTION,
A Minnesota Corporation
In the Presence of:
By:
By:
COUNTY OF
)
) ss.
)
STATE OF MINNESOTA
On this _ day of , 20 , before me, a notary public within and
for said county, personally and , to be known to be the
developer(s) of the above described property and they executed the foregoing instrument
and acknowledged that they executed the same.
Notary Public
-
THIS INSUTRUMENT WAS DRAFTED BY:
PETERSON, FRAM & BERGMAN, P.A. (JPF)
50 East Fifth Street, Suite 300
S1. Paul, MN 55101
(651) 291-8955
e
7
;
ue
.
.
Mr. Joe Lynch, City Administrator
---€ity-Df-ATdcn Hills
1245 W. Highway 96
Arden Hills, MN 551] 2
October 22,2001
ue
Dear Mr. Lynch,
We are residents of Arden Hills who live near the proposed construction site at Cleveland
Avenue and County Rd E2. We participated in the public hearing held in September at
which point we voiced our concerns about having a 30 unit apartment building with 90
parking spaces added to an already congested intersection.
We don't object to the city's desire to build on that spot and to add to the tax rolls. What
we do object to is putting such a large building on a constrained site so close to an
already congested intersection. The on and offramps for 35W at the E2 exits are very
busy and hazardous, especially during rush hour. This in turn causes significant back ups
along Cleveland Avenue. Adding 90 cars to the fray will put an excessive traffic burden
on the area. We feel very strongly that a traffic assessment be performed prior to
approval of this project. There have already been numerous and serious accidents on that
overpass and at New Brighton Road. At the hearing someone suggested adding traffic
lights. This would not be an effective resolution to the problem, as it would only serve to
further congest the ramps at 35 W.
e
The increase in foot traffic is also a concern. We urge Arden Hills to work with Ramsey
County to effectively address this issue along Cleveland Avenue, County Road E2 and
New Brighton Road. We want trails to be built into the plan before any construction is
done. This area has become a heavily trafficked route frequented by area residents and
students. In the absence of adequate walking paths or shoulders, safety concerns would
only multiply.
Why change the zoning? Why not allow for a much smaller structure with downscaled
parking? Perhaps a 15 to 20 unit building with no more than 40 spaces could be better
accommodated, and a structure that is within the current limits on height.
Let's be honest here, the proposed building is not a long term solution to the student
housing shortage at Bethel College. As stated at the hearing, Bethel's involvement and
commitment to that structure is temporary at best. It is also unlikely to become a senior
building after Bethel vacates it and should be viewed simply as an opportunity for
Beacon Construction to build rental units.
R~~ctfullY S~i1~~
dn ~'ft:#& Paul Farley Marsha Burgeson
3790 Brighton Way 3759 New Brighton Road
Arden Hills,!vIN 5 5112 '1ldA~~~l11s, MN 55112
rll\bWWIVI~
Liz Modesette
3743 New Brighton Road
Arden Hills, MN 55112
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
November 20, 2001
TO:
Mayor and City Conncil
Joe Lynch, City Administrator
FROM:
Aaron Parrish, City Planner
SUBJECT:
Case #01-27, Preliminary Plat and Variance for Hamline Preserve
Tom and Kathy Goserud, 4350 Hamline Avenue
Roger Aiken, 4360 Hamline Avenue
Request
e The applicants are requesting approval of a preliminary plat to divide two existing lots zoned R-I
Single Family Residential into seven lots zoned R-I Single Family Residential. In conjunction
with the preliminary plat proposal, the applicant is requesting the following variances:
I. A subdivision variance to allow for a private access.
2. A zoning variance for lots 2, 3, 4, 5 and 6
Overview
Background
On a number of occasions, the owner of 4350 Hamline Avenue has approached the City regarding
options to develop their property. Most recently, the applicant has submitted a three lot plat with a
private access for his property. When public hearing notices were sent out regarding the application,
the neighbor to the North at 4360 Hamline Avenue indicated that at some point in the future he
would like similar consideration for his property. Given the proximate nature ofthe two properties, I
suggested that they consider platting the properties together to minimize the access points to
Hamline. The applicant's revised proposal is included for your review. As stated above, the
applicants are contemplating a seven lot plat with variances. The primary variance is to allow for a
private access to the property. The City's subdivision ordinance requires the provision of a publicly
dedicated street. Lot depth variances are also necessary for 5 of the 7 lots.
e
For the Council's reference, the applicants submitted a concept PUD application that was withdrawn
for the development of 12 detached townhouse units. Additionally, Mr. Goserud unsuccessfully
.
Memo to City Council
Planning Case #01-27: Preliminary Plat and Variance for Hamline Preserve
Page 2 of?
.
attempted to obtain access to his property when Karth Lake South Second Addition was platted. For
reference, at one point Mr. Goserud' s lot extended all the way to Cummings Park. It appears as ifhe
sold offa large part of it to facilitate the platting ofKarth Lake South.
Surrounding Area
South
Future Land Use Plan
Low Density
Residential
Low Density
Residential
Low Density
Residential
Zoning
R-I Single Family
Residential
R-I Single Family
Residential
R-I Single Family
Residential
R-3 Townhouse and
Low Density Multiple
Famil
Existing Land Use
Residential
North
Residential
East
Residential
West (Across
Hamline)
Medium Density
Residential
Residential
Site Data
.
Future Land Use Plan: Low Density Residential (3-5 units per acre)
Existin!2; Land Use: Residential
Zonin!2;: R-I Single Familv Residential
Size: 3.1 acres
Proposed Density: 2.3 units per acre
Topography: Relatively flat; Higher elevation on the eastern part of 4350
Hamline
Plat Design
1. Lots.
A. Lot 1. Lot I exceeds all code requirements in terms oflot width, depth, and area.
There is an existing single family residence on the property. One of the existing
garages would be moved to the north side of the existing house, and one would be
removed.
B. Lot 2. Lot 2 exceeds all code requirements in terms of lot width and area. When the
private easement is taken into consideration, the functional depth of the property
ranges from 112 to 121 feet where 130 feet is required. When differing lot widths are
present, the average of the two is taken. In this instance, the lot depth is estimated at
117 feet. Please note that the aforementioned depth is approximate since it is not A
highlighted on the plan. _
2
.
e
e
Memo to City Council
Planning Case #01-27: Preliminary Plat and Variance for Hamline Preserve
Page 3 of?
C. Lot 3. Lot 3 exceeds all code requirements in terms oflot width and area. When the
private easement is taken into consideration, the functional depth of the property is
approximately 112 feet where 130 feet is required. Please note that the
aforementioned depth is approximate as they are not highlighted on the plan.
D. Lot 4. Lot 4 exceeds all code requirements in terms oflot width and area. When the
private easement is taken into consideration, the functional depth of the property
ranges from 112 to 132 feet where 130 feet is required. When differing lot widths are
present, the average of the two is taken. In this instance, the lot depth is estimated at
122 feet. Please note that the aforementioned depth is approximate since it is not
highlighted on the plan.
E. Lot 5. Lot 5 is proposed to be 126 feet deep where 130 feet is required. The lot
exceeds the Code requirements in terms of width and area.
F. Lot 6. Lot 6 is proposed to be 126 feet deep where 130 feet is required. The lot
exceeds the Code requirements in terms of width and area.
G. Lot 7. Lot 7 exceeds all code requirements in terms oflot width, depth, and area.
There is an existing single family residence on the property.
2.
Minimum Lot Area. The Zoning Ordinance in Section V, F, 2, states that the minimum lot
area for lots in the R-l zoning district shall be at least 14,000 square feet. All Lots in this
preliminary plat have at least 14,000 square feet in area excluding the proposed private
access/utility easement.
Lots
Lot 1
Lot 2
Lot 3
Lot 4
Lot 5
Lot 6
Lot 7
Re uired Lot Area
14,000 s uare feet
14,000 s uare feet
14,000 s uare feet
14,000 s uare feet
14,000 s uare feet
14,000 s uare feet
14,000 s uare feet
Provided Lot Area
26,826 s uare feet
16,541 s uare feet
14,027 s uare feet
14,018 s uare feet
14,000 s uare feet
14,017 s uare feet
21,942 s uare feet
3.
Minimum Lot Depth. The Zoning Ordinance in Section V, F, 3, states that the
minimum lot depth in the R-l zoning district shall be at least 130 feet. Lots 2 throngh 6
do not meet this requirement.
3
Memo to City Council
Planning Case #01-27: Preliminary Plat and Variance for Hamline Preserve
Page 4 of7
.
Lots Reouired Lot Depth Provided Lot Deoth
Lot 1 13 0 feet 240 feet
Lot 2 130 feet 117 feet
Lot 3 130 feet 112 feet
Lot 4 13 0 feet 122 feet
Lot 5 13 0 feet 126 feet
Lot 6 130 feet 126 feet
Lot 7 130 feet 175 feet
4. Minimum Lot Width. The Zoning Ordinance in Section V, F, 3, states that the
minimum lot width in the R-l zoning district shall be at least 90 feet. All of the proposed
lots meet this requirement.
Lots Relluired Lot Width Provided Lot Width
Lot 1 90 feet 130 feet
Lot 2 90 feet 13 9 feet
Lot 3 90 feet 130 feet
Lot 4 90 feet 118 feet
Lot 5 90 feet 115 feet
Lot 6 90 feet 118 feet
Lot 7 90 feet 126 feet
.
5. Setbacks. The buildable area of each lot is identified on the plans submitted.
6. Easements. The Subdivision Ordinance in Section 22-8 (e) requires easements at least
twelve (12) feet wide centered on lot lines for ntilities and shall be dedicated to the city.
The applicant has incorporated this easement area into the area established for their
proposed private access. However, the area does not appear to be sufficient for public
utilities. Please see the November 1, 2001 memo from the City Engineer for additional
comments relative to the private access and necessary utility easements.
7.
Grading. The proposed drainage, sediment and erosion control measures which are
going to be used in the development of this property have not been included with the
preliminary plat. The Zoning Ordinance in Section VI, G, 8, b, requires that finished
slopes and grades shall not cause adverse drainage effects on adjoining properties. Given
the existing wetlands in the area and previous drainage prohlems, the proposed grading
and sediment and erosion control measures that are proposed to be used should be
identified. Please see the November 1,2001 memo from the City Engineer for additional
comments relative to drainage and related environmental impacts associated with the
development.
.
4
.
e
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e
Memo to City Council
Planning Case #01-27: Preliminary Plat and Variance for Hanlline Preserve
Page 5 of?
8. Utilities. The water and sanitary sewer to serve this preliminary plat would need to be
extended from Hamline Avenue. The preliminary plat does not contain the proposed
utility plan for the preliminary plat. If preliminary plat approval is granted, staff would
recommend the applicant supply a proposed utility plan for review prior to receiving final
plat approval.
9. Access. Since the property could not support the development of a publicly dedicated
street (60 feet for pavement and right of way), the applicant is proposing a private access
between the two existing properties off of Hamline A venue. The plans cnrrently identify
14 foot wide bituminous access to service the properties. However, the City Fire
Inspector has indicated that the Fire Code requires at least 20 feet. Additionally, the City
Engineer indicates in his attached memo that "Due to the length, number of properties
served and the easement requirements for public utilities, the road should be designated
as a public road." Given these, and other comments provided by the City Engineer, the
viability of this or most other proposals on the property is questionable.
10.
Park dedication. The preliminary plat provides for no dedication of park land. The Park
Service Area map from the comprehensive plan does not show a need for a park on this
site. Therefore, the Staff is recommending payment of a park dedication fee in-lieu of the
dedication of park land if the preliminary plat is approved.
11. Variance. The Subdivision Ordinance in Section 22-12, (a), of the City Code discusses
the grounds for granting a variance from the subdivision regulations. Section 22-12, (a),
of the City Code states:
Generally, The City Council may grant a variance from these regulations following a finding
that all the following conditions exist:
(1) there are special circumstances or conditions affecting said property such that the strict
application of the provisions of this chapter would deprive the applicant of the reasonable
use of his land;
(2) The variance is necessary for the preservation and enjoyment of a substantial property
right of the applicant; and
(3) The granting of the variance will not be detrimental to the public welfare or injurious to
other property in the territory in which said property is situated.
In making this finding the Council shall consider the nature of the proposed use of land and the
existing use of land in the vicinity, the number of persons to reside or work in the proposed
subdivision and the probable effect ofthe proposed subdivision upon traffic conditions in the
vicinity. In granting a variance as herein provided the Council shall prescribe only such
5
Memo to City Council
Planning Case #01-27: Preliminary Plat and Variance for Hamline Preserve
Page 6 of7
e
conditions that it deems desirable or necessary to the public interest.
The variance findings above pertain specifically to the private access that is being requested. The
findings necessary to grant a lot width variance are contained within the Zoning Ordinance. The
conditions required for a for a lot width variance are found in Section 8. Administration and
Procedures, 4. Variances, c. and d. in the Code. They hasically require:
1. The conditions present on the property create a hardship in meeting the standards of the Code
and prohibit, rather than make inconvenient or expensive, reasonable development without
the requested variance.
2. The conditions on the property that create the hardship are not present on other similarly
sized lots in the same district.
3. The relationships with abutting properties will not be adversely affected by granting the
vanance.
The lot width variance is not specifically addressed in the Plarming Commissions
recommendation. The Council may wish to address this issue as part of its motion given the fact
that the Planning Commission did not have "full" information relative to this item. The applicant
has provided some information relative to the variance criteria. This has been attached for your .
review. Please see the Planning Commission's recommendation helow outlining findings to
deny the requested private access variance.
Recommendation
In Planning Case 01-27, the Planning Commission unanimously recommended denial ofthe
private access variance and the plat it would permit finding:
1. Thcre is no hardship in the continued use of this parcel as a single residence and
the present single-family use of this large parcel continues to be a reasonable use
of the property. As such, absent the proposed plat the applicants still enjoy a
substantial property right.
2. The proposed private access does not conform to City Standards.
3. Absent the requested variance, the proposed plat does not comply with the
minimum requirements of the Code and therefore, carmot be approved.
4.
Given the current configuration of the plat, the deficiencies of the private access
and several unknown issues, granting the variance has the potential to adversely
impact adjacent property owners.
e
6
.
.
.
.
Memo to City Council
Planning Case #01-27: Preliminary Plat and Variance for Hamline Preserve
Page 7 of7
5. For the reasons that have been stated regarding the street and utility access.
Options
1. Approve as submitted.
2. Approve with conditions.
3. Deny the request with reasons for denial. Ifthe City denies the petitioners request, "...it
must state in writing the reasons for the denial at the time it denies the request."
4. Table for additional information.
Deadline for Agencv Actions
The applicant has waived the statutory obligation for timely review.
Attachments
1. Location Map
2. Letter from Applicant
3. Proposed Plat
4. Initial Letter from Roger Aiken (Prior to Joint Application with Goserud)
5. November 1, 2001 Letter from City Engineer
6. Petition submitted by Keith Myrmel on behalf ofthe neighborhood (Approximately 52
Signatures).
7. Letters from neighboring property owners
8. Reply by Roger Aiken to Planner's Recommendations
9. Plarming Commission Meeting Minutes
7
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October 14, 200J
City of Arden Hills
4364 W. Round Lake Road
Arden Hills, MN 55112
Subject: Preliminary Plat - Hamline Preserve
ReQuest
The approval of the submitted preliminary plat (Hamline Preserve), consisting of seven (7) lots
on two (2) parcels, with a combined acreage of3.12-acres zoned Rl. Ibis request also includes
a variance to allow the use of a private drive rather than a public street, and a lot dimension
variance.
Background
The two parcels are 4350 and 4360 Hamline Avenue; these parcels currently each contaio one
single family home. 4350 is a 1.2-acre parcel owned by Tom and Kathy Goserud, who also hold
a special use permit to operate a seasonal business (Arden Hills Nursery). 4360 is a 1.9-acre
parcel owned by Roger and Sue Aiken. We are platting 4350 into three (3) lots, and platting
4360 into four (4) lots. These lots would obtain access to Hamline Ave via the existing private
drive at 4360. This subdivision would be very similar to the approved Amble Subdivision Case
#96-01.
These parcels are platted to meet or exceed minimum lot sizes and setbacks. The single family
homes placed on these parcels would face each other such that backyards would meet with
existing backyards in the neighborhood, and would be consistent with, and a nice addition to the
neighborhood. Because of the large trees and shrubs on these parcels and the neighboring lots, it
would be difficult to even see these homes from the neighboring homes.
These parcels are platted with easements for the drive access as well as utility access, and
covenants to maintain the drive. The private drive would be constructed and maintained to meet
the specifications for emergency vehicles. Please see attachment I for other locations within
Arden Hills with shared private drives.
The existing terrain of these parcels provides for good drainage and minima} grading. There
would be no adverse affects on existing properties.
Variance
Special circumstances - These parcels (3.l2-acres combined) were allowed to be land locked e
by past sub-divisions: Karth Lake South, Karth Lake South Second Addition, and Weaver Oaks
to the North. Public street access was proposed to the east end of the parcels for future re-
subdivision (see attachment II) but was not approved by the City. Also, due to errors in past
surveys and platting, six (6) feet have been encroached upon 4350 Hamline. The originallot
width was intended to be 132 feet, but when surveyed only came out to 126 feet. Without this
variance we would be denied reasonable use of our land.
Snbstantial property right - These parcels (4350 and 4360) currently contain one single-family
dwelling each, which is a lot size of approximately 4-5 times larger than the average lot size of
the neighborhood. As long time residents of Arden Hills, it is our property right, to reasonably
develop our property in an environmentally responsihle manner. Our request provides for seven
(7) single-family dwellings with an average lot size similar to or larger than the neighbors.
Public welfare and other property - Covenants will be in place to construct and maintain the
private drive to meet the specifications for emergency vehicles. The existing terrain will provide
for proper drainage that will not be injurious to other property.
Thank you, we appreciate your thoughtful review. Please feel free to call if you wonld like to
walk the property.
Sincerely,
.
Roger and Sue Aiken, Phone 651-631-1502
Tom and Kathy Goserud, Phone 651-636-8056
.
e
.
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Attachment I
Similar shared private drive accesses in Arden Hills
Ridgewood Court (Near Lake Johanna) - 12 Foot wide dead-end street serving 12 homes
3369 aod 3371 Snelliog Ave N
3377 aod 3385 aod 3401 Snelliog Ave N
3413 aod 3421 Snelliog Ave N
3232 aod 3240 and 3254 Hamline Ave N
1294 Ingerson Road
1298 aod 1319 Ingerson Road
1211 aod 1219 aod 1225 aod 1229 Amble Road W
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Attn: Aaron Parrish
Arden Hills City Plarmer
4364 Round Lake Rd W
Arden Hills Mn 55112
fax 651-634-5137
Dear Sir:
This letter is a summary of our conversation earlier concerning Plarming Case #01-27. I have
not seen the specifics of the Case but as the immediate northern neighbor and owner of the 2
acre Lot 8 - Borstad addition - I am very familiar with the land and its possibilities,
My own situation is that I have lived here since 1988. Since then several adjoining lots to
Borstad Lot 8 were platted both to the North and South, The Council made some comments
concerning where access might be available for Borstad Lot 8 on all occasions, however now the
property has been effectively land locked by Council actions. The combination of these events
has in my view created a hardship for both the Goserud and Aiken properties. It has also
removed almost 3 acres of land from the possibility of contributing to an increasing tax base.
Ideally both these properties would be developed at the same time or in a way that would
integrate comparable properties into the existing neighborhood. Mr. Goserud and I explored
some possibilities with a developer, but were discouraged by the City Plarroer. Specifically the
developer could not take risks on what variances would be allowed, what would constitute a
hardship, or how many actual units would be allowed? One of the primary problems is the
roadway requirements, even under the PUD guidelines. My lot is only 134 feet wide and
adjoins the Goserud property for approximately 400 feet. The additiona121O or so feet remains
then only 134 ft wide, The placement of any kind of a cul-de-sac would not allow room for
proper side yard and frontage setbacks. I believe that a legal hardship would run with this lot, no
matter who owns it or what buildings are on it.
During our exploration with the builder it became apparent that ifboth the Goserudl Aiken lots
were looked at together-many creative possibilities exist, however hardships requiring
variances would be required in any development scenario. At this time only three possibilities
for .access are possible. (A fourth involves filling a wetland, creating a nonconforming lot and
many feet of peat and fill). The first is a 20 foot lane to the North of 4360 Hamline for rear
access to potentially subdivided parcels to the rear. The sideyard setback exceeds 40 feet.
Another possibility is between the homes at 4360 and 4350 Hamline(approx 60 feet available
setback). A twenty foot lane through this property line would result in tree loss, out building
removal expense and new screening. This possiblility could also ultimately renovate the look of
the properties, make them more compatable for infill type development and offer a better shared
access offbusy Hamline Ave. A third possibility is tl1at the 4360 parcel may be accessed
through a shared private road on the Goserud property. Such a variance was granted to the
Amble's on Amble road only a few years ago. To my knowledge there are no other possibilities
without the removal of one or both houses and the options that would be available then under
the cnrrent lot configurations.
I believe the Goseruds have a right to develop there property and share the benefits with the
City. I also believe that I have the same rights and if the City chooses to further plat lots in such
a way to preclude development on my property, then 1 should be legally entitled to seek
exemptions from cnrrent subdivision code.
S;-~u--u5/
1(''''7/' / $-;~ Q~.~-
y ? L 0 //"0'_ .hr'-1"
L~1&i-,.. d/h rw",S-S-//Z
NOU~01-2001 15: 18
BRW
512 373 5525 P.01/01
URS
MEMORANDUM
e
lbreshcr Sl.Ju~re
700 Third Street Sc:mtl'l
Minneapolis, MN 55415
Phone: (612) 370-0700
F",,: (612) 370-1373
From:
Aaron Parrish,
Arden Hill City Planner
Nick Landwer, PE 1e~
Copy: Greg Brown, URS File:
37951-005-2001
To:
Date: November 1,2001
Subject: I-Iamline Preserve, Plan Review
I havc reviewed the concept plan for the Hamline Prescrve. Following arc the commems I have:
1. The proposed aeccss driveway to service the proposed lots is in cxcess of 500' and would be
the reasonable location of the public water and sanitary services. Due to the length, number
of properties served and the eascment requiremcnts for the public utihtie~, the road should be
. dcsignaled as a public road.
In this case the road would be classified as a residential street and have a width of 28' from
face to face of curb. A 50' Right of Way would be sufficient in this circumstance. A
minimum of a 80' cul-dc-sac would bc required at the end of the road to accommodate
turning of cmergency and maintenance vehicles. Srormwater runoff will have to be designed
for including catchbasins, pip.ing and ponding.
(It should bc noted that thc public utilities alone will require a minimum of a 36' casement to
accommodate separation and clearance for excavation.)
2. The developer should submit a detai led utility pi an.
3 The developer is proposing to build Lot 2 in a wetland area, which will require wetland
permits and approvals.
4. Rice Creek Watershed District will require the developer to apply for a drainage permit and
provide for stonnwater runoff treatment.
As an observation it appears the east side of the development will require considerable grading
for access and building site preparation-
.
Thc proposed site dcvelopment as shown on the plans dated 10/15/2001docs not appear to
conform to City Standards.
TOTAL P.01
e
Aaron Parrish
City Planner
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
Dear Mr. Parrish,
1 would like to submit to the Planning Commission and the City of Arden Hills, the attached Petition signed
by 111e neighboring residents, regarding the proposed Planning Case #0 1-27.
We oppose the proposal to develop this parcel of land for additional residential or multi-bousing based on
the concerns listed on the enclosed Petition. Most of the adjoining property owners bave either signed or
expressed reservations about this proposal.
e
Our neighborhoods are made up of people who enjoy living in this area and the well thought ont plans that
enhance and improve the city, We favor development that bas a balance of new improvements as well as
preserving opeu "green" space where possible.
We appreciate this city's process that considers the representation of all parties involved and that you will
proceed with wisdom and due diligence in your decision.
Sincerely,
<.,- ----:~~~-t ..=\"-"'.'
. ..''..,.K../.............. --~.
\
\\
\.j
.
Keith Mynuel
1284 Amble Road
Arden Hills, MN 55112
65]-631-1505
e
.
.
November 6, 2001
Mr. Aaron Parri sh
City Planner
City of Arden Hills
1245 West Highway 96
Arden Hills, MN. 55112
Dear Mr. Parrish,
Attached are some additional signatures of citizens concerned about the proposed
Hamline Preserve development, case #01-27. This is the same petition that was submitted
by Keith Mynnel and Anna Maravelas last week. Please add these names to the list of
neighbors who feel that this is the wrong type of development for our neighborhood and
an even more dangerous precedent for the City of Arden Hills.
Thank you for your attention to this matter.
Sincerely, );
. n
V\^'" I. fV.Al I I
/
Ii Paulet
285 Wyncrest ct.
Arden Hills
October 30, 2001
ee the undersigned do hereby petition the City of Arden Hills to reject the proposed Planning Case #0]-27 subdivision. We
believe this proposal does not represent the type of thoughtful planning and desirable land development that is representative of
Arden Hills tradition in good city management. We take great pride in the quality of our current residential setting and the quality
of life Arden Hills provides. As our representatives for Planning and as our City Council, we appreciate and defer to your good
judgment in our joint request to ensure our neighborhoods remain well thought out and developed appropriately using uniform
standards as set by the city.
We submit the following concerns and objections for your consideration:
1. Past proposals of this site were denied for good reason. In fact, a past proposal to add a cul-de-sac off Amble Road was
rejected by the current applicant Roger Aiken. It would have added the road to Amble Road rather than the already busy
Hamline Avenue. This past proposal allowed for a designed surface runoff Both proposals, past and current, add
flooding potential to existing resident property since there is no storm sewer infrastructure for Amble Road.
2. This development most likely will cause problems with flooding. Three property owners to the north will be
detrimentally affected with added surface runoff. Developing 5 additional lots would be approximately 27,900 square
feet of new surface runoff based on comparable housing in this area. At present, there is a natural wetland pond west of
1304 Amble Road and a surface drainage ditch was made between 1284 and 1294 Amble Road to handle overflow. The
pond fills seasonally and will probably overflow back into one of the proposed lots. The existing "ditch" from that same
pond going between 1294 and 1284 Amble Road, floods on average two or three times per year. The additional hard
surface area of the houses, garages, and any other developments, would add to this existing problem, potentially flooding
into the existing residences.
3. The soils in this area of Arden Hills have required most homes to have sump pumps in the lower levels. These are
actively pumping water in the spring and summer. New housing adds to the amount of existing surface drainage
problems.
4. The addition of another road onto Hamline Avenue adds to an already dangerous road. In the next five years, it will
increase significantly with the potential developments on the vacant land north ofHwy. 96. The present situation creates
A traffic that backs up from Hwy 96 past all the side roads south ofHwy 96 even beyond the proposed road entrance.
_ 5. The creation of an "alley" type road (a road on both sides of small residential lots) behind some of the present property
owners would be undesirable for all residents as it doesn't blend with current road layout, is crowded and inadequate
compared to present development.
6. Equal consideration must be given to other Arden Hill residents. If this proposal were to be accepted, it would be logical
to then allow for the road to continue, if requested, by the residents to the immediate east. It would add immense
crowding in our residential neighborhood and would continue the trend of undersized lot sizes. Ifone variance is granted,
others must also be considered to equalize the process.
7. The property has been assessed and taxed appropriately LOW for a "land locked" parcel, and has not been an undue
burden for the present owners. To have a natural setting in our city increases much valued green space and adds to our
property value and quality of our lives as Arden Hills residents. This proposal lowers the value of existing homes.
8. According to Aaron Parrish, Arden Hills City Planner, the proposal requires a variance in lot size and road standards
(ROW). Much thought was originally placed on what are adequate standards for our residential setting. We support a
standard be maintained in residential lot sizes and ROW (Right-of-Way) to ensure Fire and Emergency access and
prevent over-crowding that affects our whole neighborhood. Many of us have had to work within or exceed building
standards with our property and we expect the same for new development.
Sifmature
Address
Date
'''.
-r
,,,,,~
j ;", ~
-]"\,1.( \"'"~
1,;'.3,
1,I'l
\lV",F.
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Signature
9'J (~t-;.-yJ-rJ;"\.,2.'''v1J.'1
; J
r
Name
e
e
.
,
October
eWe tbe undersigned do hereby petition rbe City of Arden Hilis 10 reject tbe proposed Planning Case #01-27 subdivision. We
beiieve this proposal does n01 represent the type of thoughtful pianning and desirable land deveiopment that is representative of
.Arden Hills tradition in good city management. \\-'e take great pride in the quality of our current residential setting and the quality
of life Arden Hills provides. As our representatives for Planning and as our City Council, we appreciate and defer to your good
judgment in our joint request to ensure our neighborhoods remain well thought out and developed appropriately using uniform
standards as set by the city.
3.
4.
. 5.
6.
Name
K-P: I -I
\Ve submit the following concerns and ohjections for your consideration:
1. Past proposals of this site were denied for good reason. In fact. a past proposal to add a cul-de-sac off Amble Road was
rejected by the current applicant Roger Aiken It would have added the road to Amble Road rather than the already busy
Hamline Avenue. This past proposal allowed for a designed surface runoff Both proposals, past and current, add
flooding potential to existing resident property since there is no storm sewer infrastructure for Amble Road.
2. This development most likely will cause problems with flooding. Three property owners to the north will be
detrimentally affected with added surface runoff. Developing 5 additional lots would be approximately 27,900 square
feet of new surface runoff based on comparable housing in this area. At present, there is a natural wetland pond west of
1304 Amble Road and a surface drainage ditch was made between 1284 and 1294 Amble Road to handle overflow. The
pond fills seasonally and will probably overflow back into one of the proposed lots. The existing "ditch" from that same
pond going between 1294 and 1284 Amble Road, floods on average two or three times per year. The additional hard
surface area of the houses. garages, and any other developments, would add to this existing problem. potentially flooding
into the existing residences.
The soils in this area of Arden Hills have required most homes to have sump pumps in the lower levels. These are
actively pumping water in the spring and summer. New housing adds to the amount of existing surface drainage
problems.
The addition of another road onto Hamline Avenue adds to an already dangerous road In the next five years, it will
increase significantly with the potential developments on the vacant land north ofHwy. 96. The present situation creates
traffic that backs up from HW)l96 past all the side roads south ofHwy 96 even beyond the proposed road entrance.
The creation of an "alley" type road (a road on both sides of small residential lots) behind some of the present property
owners would be undesirable for all residents as it doesn't blend with current road layout, is crowded and inadequate
compared to present development.
Equal consideration must be given to other Arden Hill residents. If this proposal were to be accepted, it would be logical
to then allow for tbe road to continue, if requested, by the residents to the immediate east. It would add immense
crowding in our residential neighborhood and would continue the trend of undersized lot sizes. If one variance is granted,
others must also be considered to equalize the process.
7. The property has been assessed and taxed appropriately LOW for a "land locked" parcel, and has not been an undue
burden for the present owners. To have a natural setting in our city increases much valued green space and adds to our
property value and quality of our lives as Arden Hills residents. This proposal lowers the value of existing homes.
8. According to Aaron Parrish, Arden Hills City Planner, the proposal requires a variance in lot size and road standards
(ROW). Much thought was originally placed on what are adequate standards for our residential setting. We support a
standard be maintained in residential lot sizes and ROW (Right-of-Way) to ensure Fire and Emergency access and
prevent over-crowding that affects our whole neighborhood. Many of us have had to work within or exceed building
standards with our property and we expect the same for new development.
Address
Date
Oft 01
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2
October 30, 2001
eve the undersigned do hereby petition the City of Arden Hills to reject the proposed Planning Case #01-27 subdivision. We
believe this proposal does not represent the type of thoughtful planning and desirable land development that is representative of
Arden Hills tradition in good city management. We take great pride in the quality of our current residential setting and the quality
of life Arden Hills provides. As our representatives for Planning and as our City Council, we appreciate and defer to your good
judgment in our joint request to ensure our neighborhoods remain well thought out and developed appropriately using uniform
standards as set by the city.
e
e
We submit the following concerns and objections for your consideration:
l. Past proposals of this site were denied for good reason. In fact, a past proposal to add a cul-de-sac off Amble Road was
rejected by the current applicant Roger Aiken. It would have added the road to Amble Road rather than the already busy
Hamline Avenue. This past proposal allowed for a designed surface runoff. Both proposals, past and current, add
flooding potential to existing resident property since there is no storm sewer infrastructure for Amble Road.
2. This development most . likely will cause problems with flooding. Three property owners to the north will be
detrimentally affected with added surface runoff. Developing 5 additional lots would be approximately 27,900 square
feet of new surface runoff based on comparable housing in this area. At present, there is a natural wetland pond west of
1304 Amble Road and a surface drainage ditch was made between 1284 and 1294 Amble Road to handle overflow. The
pond fills seasonally and will probably overflow back into one of the proposed lots. The existing "ditch" from that same
pond going between 1294 and 1284 Amble Road, floods on average two or three times per year. The additional hard
surface area of the houses, garages, and any other developments, would add to this existing problem, potentially flooding
into the existing residences.
3. The soils in this area of Arden Hills have required most homes to have sump pumps in the lower levels. These are
actively pumping water in the spring and summer. New housing adds to the amount of existing surface drainage
problems.
4. The addition of another road onto Hamline Avenue adds to an already dangerous road. In the next five years, it will
increase significantly with the potential developments on the vacant land north ofHwy. 96. The present situation creates
traffic that backs up from Hwy % past all the side roads south ofHwy 96 even beyond the proposed road entrance.
5. The creation of an "alley" type road (a road on both sides of small residential lots) behind some of the present property
owners would be undesirable for all residents as it doesn't blend with current road layout, is crowded and inadequate
compared to present development.
6. Equal consideration must be given to other Arden Hill residents. If this proposal were to be accepted, it would be logical
to then allow for the road to continue, if requested, by the residents to the immediate east. It would add immense
crowding in our residential neighborhood and would continue the trend of undersized lot sizes. If one variance is granted,
others must also be considered to equalize the process.
7. The property has been assessed and taxed appropriately LOW for a "tand locked" parcel, and has not been an undue
burden for the present owners. To have a natural setting in our city increases much valued green space and adds to our
property value and quality of our lives as Arden Hills residents. This proposal lowers the value of existing homes.
8. According to Aaron Parrish, Arden Hills City Planner, the proposal requires a variance in lot size and road standards
(ROW). Much thought was originally placed on what are adequate standards for our residential setting. We support a
standard be maintained in residential lot sizes and ROW (Right-of-Way) to ensure Fire and Emergency access and
prevent over-crowding that affects our whole neighborhood. Many of us have had to work within or exceed building
standards with our property and we expect the same for new development.
Name
RfT'2J/<--, gE.L-~ \1-":)
Address
/tA1t- {"l LC (l,,, j Go. r2.S
Date
f( II i Q i
C~,^\cv-.,c~ -\0.""" Y..N
(l"" :<<
(J
11/1 /, \
,
J~-
-
\3 J.C f'\""bI..C Kr:\
October 30, 2001
We the undersigned do hereby petition the City of Arden Hills to reject the proposed Planning Case #01-27 subdivision. We e
believe this proposal does not represent the type of thoughtful planning and desirable land development that is representative of
Arden Hills tradition in good city management. We take great pride in the quality of our current residential setting and the quality
of life Arden Hills provides. As our representatives for Planning and as our City Council, we appreciate and defer to your good
judgment in our joint request to ensure our neighborhoods remain well thought out and developed appropriately using uniform
standards as set by the city.
We submit the following concerns and ohjections for yonr consideration:
1. Past proposals of this site were denied for good reason. In fact, a past proposal to add a cul-de-sac off Amble Road was
rejected by the current applicant Roger Aiken. It would have added the road to Amble Road rather than the already busy
Hamline Avenue. This past proposal allowed for a designed surface runoff Both proposals, past and current, add
flooding potential to existing resident property since there is no stonn sewer infrastructure for Amble Road.
2. This development most likely will cause problems with flooding. Three property owners to the north will be
detrimentally affected with added surface runoff. Developing 5 additional lots would be approximately 27,900 square
feet of new surface runoff based on comparable housing in this area. At present, there is a natural wetland pond west of
1304 Amble Road and a surface drainage ditch was made between 1284 and 1294 Amble Road to handle overflow. The
pond fills seasonally and will probably overflow back into one of the proposed lots. The existing "ditch" from that same
pond going between 1294 and 1284 Amble Road, floods on average two or three times per year. The additional hard
surface area of the houses, garages, and any other developments, would add to this existing problem, potentially flooding
into the existing residences.
3. The soils in this area of Arden Hills have required most homes to have sump pumps in the lower levels. These are
actively pumping water in the spring and summer. New housing adds to the amount of existing surface drainage
problems.
4. The addition of another road onto Hamline Avenue adds to an already dangerous road. In the next five years, it will
increase significantly with the potential developments on the vacant land north ofHwy. 96. The present situation creates
traffic that backs up from Hwy % past all the side roads south ofHwy 96 even beyond the proposed road entrance.
5. The creation of an "alley" type road (a road on both sides cfsmall residential lots) behind some of the present property .
owners would be undesirable for all residents as it doesn't blend with current road layout, is crowded and inadequate
compared to present development.
6. Equal consideration must be given to other Arden Hill residents. If this proposal were to be accepted, it would be logical
to then allow for the road to continue, if requested, by the residents to the immediate east. It would add immense
crowding in our residential neighborhood and would continue the trend of undersized lot sizes. Ifone variance is granted,
others must also be considered to equalize the process.
7. The property has been assessed and taxed appropriately LOW for a "land locked" parcel, and has not been an undue
burden for the present owners. To have a natural setting in our city increases much valued green space and adds to our
property value and quality of our lives as Arden Hills residents. This proposal lowers the value of existing homes.
8. According to Aaron Parrish, Arden Hills City Planner, the proposal requires a variance in lot size and road standards
(ROW). Much thought was originally placed on what are adequate standards for our residential setting. We support a
standard be maimained in residential lot sizes and ROV/ (Right-uf-\Vay) to ensure Fire and Emergency access and
prevent over-crowding that affects our whole neighborhood. Many of us have had to work within or exceed building
standards with our property and we expect the same for new development.
Name
Si2'nature
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Date
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(t.~: D L I: ' October 30, 2001
e,ve the unders[~;:dj ~t ~e~~;~-petition the City of Arden Hills to reject the proposed Planning Case #01-27 subdivision. We
believe this proposal does not represent the type of thoughtful planning and desirable land development that is representative of
Arden Hills tradition in good city management. We take great pride in the quality of our current residential setting and the quality
of life Arden Hills provides. As our representatives for Planning and as our City Council, we appreciate and defer to your good
judgment in our joint request to ensure our neighborhoods remain well thought out and developed appropriately using uniform
standards as set by the city.
e
e
We submit the following concerns and objections for your consideration:
1. Past proposals of this site were denied for good reason. In fact, a past proposal to add a cul-de-sac off Amble Road was
rejected by the current applicant Roger Aiken. It would have added the road to Amble Road rather than the already busy
Hamline Avenue. This past proposal allowed for a designed surface runoff Both proposals, past and current, add
flooding potential to existing resident property since there is no storm sewer infrastructure for Amble Road.
2. This development most likely will cause problems with flooding. Three property owners to the north will be
detrimentally affected with added surface runoff. Developing 5 additional lots would be approximately 27,900 square
feet of new surface runoff based on comparable housing in this area. At present, there is a natural wetland pond west of
1304 Amble Road and a surface drainage ditch was made between 1284 and 1294 Amble Road to handle overflow. The
pond fills seasonally and will probably overflow back into one of the proposed lots. The existing "ditch" from that same
pond going between 1294 and 1284 Amble Road, floods on average two or three times per year. The additional hard
surface area of the houses, garages, and any other developments, would add to this existing problem, potentially flooding
into the existing residences.
3. The soils in this area of Arden Hills have required most homes to have sump pumps in the lower levels. These are
actively pumping water in the spring and summer. New housing adds to the amount of existing surface drainage
problems.
4. The addition of another road onto Hamline Avenue adds to an already dangerous road. In the next five years, it will
increase significantly with the potential developments on the vacant land north ofHwy. 96. The present situation creates
traffic that backs up from Hwy 96 past all the side roads south ofHwy 96 even beyond the proposed road entrance.
5. The creation of an "alley" type road (a road on both sides nf small residential lots) behind some of the present property
owners would be undesirable for all residents as it doesn't blend with current road layout, is crowded and inadequate
compared to present development.
6. Equal consideration must be given to other Arden Hill residents. If this proposal were to be accepted, it would be logical
to then allow for the road to continue, if requested, by the residents to the immediate east. It would add immense
crowding in our residential neighborhood and would continue the trend of undersized lot sizes. If one variance is granted,
others must also be considered to equalize the process.
7. .The property has been assessed and taxed appropriately LOW for a "land locked" parcel, and has not been an undue
burden for the present owners. To have a natural setting in our city increases much valued green space and adds to our
property value and quality of our lives as Arden Hills residents. This proposal lowers the value of existing homes.
8. According to Aaron Parrish, Arden Hills City Planner, the proposal requires a variance in lot size and road standards
(ROW). Mnch thought was originally placed on what are adequate standards for our residential setting. We support a
standard be maintained in residential lot sizes and ROW (Right-of-Way) to ensure Fire and Emergency access and
prevent over-crowding that affects our whole neighborhood. Many of us have had to work within or exceed building
standards with our property and we expect the same for new development.
Name
"\
Si nature
Addre .
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1
October 30,2001
We the undersigned do hereby petition the City of Arden Hills to reject the proposed Planning Case #01-27 subdivision. We
believe this proposal does not represent the type of thoughtful planning and desirable land development that is representative of
Arden Hills tradition in good city management. We take great pride in the quality of our current residential serting and the quality
of life Arden Hills provides. As our representatives for Planning and as our City Council, we appreciate and defer to your good
judgment in our joint request to ensure our neighborhoods remain well thought out and developed appropriately using uniform
standards as set by the city.
.
We submit the following concerns and ohjections for your consideration:
I. Past proposals of this site were denied for good reason. In fact, a past proposal to add a cul-de-sac off Amble Road was
rejected by the current applicant Roger Aiken. It would have added the road to Amble Road rather than the already busy
Hamline A venue. This past proposal allowed for a designed surface runoff Both proposals, past and current, add
flooding potential to existing resident property since there is no stonn sewer infrastructure for Amble Road.
2. This development most likely will cause problems with flooding. Three propeny owners to the north will be
detrimentally affected with added surface runoff Developing 5 additional lots would be approximately 27,900 square
feet of new surface runoff based 00 comparable housing in this area. At present, there is a natural wetland pond west of
1304 Amble Road and a surface drainage ditch was made between 1284 and 1294 Amble Road to handle overflow. The
pond fills seasonally and will probably overflow back into one of the proposed lots. The existing "ditch" from that same
pond going between 1294 and ]284 Amble Road, floods on average two or three times per year. The additional hard
surface area of the houses, garages, and any other developments, would add to this existing problem, potentially flooding
into the existing residences.
3. The soils in this area of Arden Hills have required most homes to have sump pumps in the lower levels, These are
actively pumping water in the spring and summer. New housing adds to the amount of existing surface drainage
problems.
4. The addition of another road onto Hamline Avenue adds to an already dangerous road. In the next five years, it will
increase significantly with the potential developments on the vacant land north ofHwy. 96. The present situation creates
traffic that backs up from Hwy 96 past all the side roads south ofHwy 96 even beyond the proposed road entrance.
5. The creation of an "alley" type road (a road on both sides of small residential lots) behind some of the present property
owners would be undesirable for all residents as it doesn't blend with current road layout, is crowded and inadequate
compared to present development.
6. Equal consideration must be given to other Arden Hill residents. If this proposal were to be accepted, it would be logical
to then allow for the road to continue, if requested, by the residents to the immediate east. It would add immense
crowding in our residential neighborhood and would continue the trend of undersized lot sizes. If one variance is granted,
. others must also be considered to equalize the process.
7. The propeny has been assessed and taxed appropriately LOW for a "land locked" parcel, and has not been an undue
burden for the present owners. To have a natural setting in our city increases much valued green space and adds to our
property value and quality of our lives as Arden Hills residents. This proposal lowers the value of existing homes.
8. According to Aaron Panish, Arden Hills City Planner, the proposal requires a variance in lot size and road standards
(ROW). Much thought was originally placed on what are adequate standards for our residential serting. We support a
standard be maintained in residential lot sizes and ROW (Right-of-Way) to ensure Fire and Emergency access and
prevent over-crowding that affects our whole neighborhood. Many of us have had to work within or exceed building
standards with our property and we expect the same for new development.
.
Name
'\' \.) l!"-\
"',
-n,
'V/'I, (
{Ct~
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o
H. (ll-t L1 (j a,~
Address
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ct
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i,i..A!'d.c;e
L/V[ VI \ ",'
11_- u'-!-- -{J I
J
.
October 30, 2001
eWe the undersigned do hereby petition the City of Arden Hills to reject the proposed Planning Case #01-27 subdivision. We
believe this proposal does not represent the type of thoughtful planning and desirable land development that is representative of
Arden Hills tradition in good city management. We take great pride in the quality of our current residential setting and the quality
of life Arden Hills provides. As our representatives for Planning and as our City Council, we appreciate and defer to your good
judgment in our joint request to ensure our neighborhoods remain well thought out and developed appropriately using uniform
standards as set by the city.
.
.
We snbmit the following concerns and ohjections for your consideration:
1. Past proposals of this site were denied for good reason. In fact, a past proposal to add a cul-de-sac off Amble Road was
rejected by the current applicant Roger Aiken. It would have added the road to Amble Road rather than the already busy
Hamline Avenue. This past proposal allowed for a designed surface runoff. Both proposals, past and current, add
flooding potential to existing resident property since there is no storm sewer infrastructure for Amble Road.
2. This development most likely will cause problems with flooding. Three property owners to the north will be
detrimentally affected with added surface runoff. Developing 5 additional lots would be approximately 27,900 square
feet of new surface runoff based on comparable housing in this area. At present, there is a natural wetland pond west of
1304 Amble Road and a surface drainage ditch was made between 1284 and 1294 Amble Road to handle overflow. The
pond fills seasonally and will probably overflow back into one of the proposed lots. The existing "ditch" from that same
pond going between 1294 and 1284 Amble Road, floods on average two or three times per year. The additional hard
surface area of the houses, garages, and any other developments, would add to this existing problem, potentially flooding
into the existing residences.
3. The soils in this area of Arden Hills have required most homes to have sump pumps in the lower levels. These are
actively pumping water in the spring and summer. New housing adds to the amount of existing surface drainage
problems.
4. The addition of another road onto Hamline Avenue adds to an already dangerous road. In the next five years, it will
increase significantly with the potential developments on the vacant land north ofHwy. 96. The present situation creates
traffic that backs up from Hwy 96 past all the side roads south ofHwy 96 even beyond the proposed road entrance.
5. The creation of an "alley" type road (a road on both sides of small residential lots) behind some of the present property
owners would be undesirable for all residents as it doesn't blend with current road layout, is crowded and inadequate
compared to present development.
6. Equal consideration must be given to other Arden Hill residents. If this proposal were to be accepted, it would be logical
to then allow for the road to continue, if requested, by the residents to the immediate east. It would add immense
crowding in our residential neighborhood and would continue the trend of undersized lot sizes. If one variance is granted,
others must also be considered to equalize the process.
7. The property has been assessed and taxed appropriately LOW for a "land locked" parcel, and has not been an undue
burden for the present owners. To have a natural setting in our city increases much valued green space and adds to our
property value and quality of our lives as Arden Hills residents. This proposal lowers the value of existing homes.
8. According to Aaron Parrish, Arden Hills City Planner, the proposal requires a variance in lot size and road standards
(ROW). Much thought was originally placed on what are adequate standards for our residential setting. We support a
standard be maintained in residential lot sizes and ROW (Right-of-Way) to ensure Fire and Emergency access and
prevent over-crowding that affects our whole neighborhood. Many of us have had to work within or exceed building
standards with our property and we expect tbe same for new development.
N
I
,
.~.
Address
(Jv; i"L(JUJ f- ~Cd~
/~-:r---;
{/i/. :/J kt G.AG (jj"C
Date
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.
September 28, 2001
Dear Mr. Parrish,
This letter is to serve notice of our opposition to the plans to subdivide the lot of Tom and Kathy
Goserud at 4350 Hamline Avenue North. While we have enjoyed having them as neighbors, we
have no desire to look out on the additional residences and access road they are proposing.
When we purchased our lot we had the opportunity to purchase many other lots in the area for
considerahly less money. We picked this lot because of its secluded back yard and the privacy it
affords.
After moving into our house, we were shocked and disappointed to find out that the Goseruds
were running a business, and even more shocked when they purchased the adjacent lot to use as a
parking lot for their customers. The business is annoying, hut lasts only a few weeks per year.
The subdivided lot will bring additional traffic to the back edge of our lot on a daily basis, This
is not acceptable! 1t eliminates the privacy we gained with the purchase of our home and will
significantly reduce the value of our property,
In addition we have concern for the trees and plantings at the back of our lot due to the limited
space for running the access road between our lot line and the Goserud's garage. There will be
minimal space for the road, let alone room for snow removal.
We are opposed to the suhdivision of the property and will oppose all future proposals for
subdivision. Thank you for taking the time to contact all the neighbors to solicit feedback, We
have certainly enjoyed the last 11 years in our house and wonld be very disappointed to see the
proposal approved.
Sincerely,
1)~~rI---~L
/
Mary Ellen and Scott Tolson
1321 Wyncrest Court
(.~l.-.,-:,," .-,,,,.--1 c~,...~ C"",.1
Villi" O'IU '-'Oil..), ClUJ
1294 Amble Road
.Arden Hm~\ MN 55112
e
September 30, 2001
Aaron Parrish
Arden Hills City Planner
4364 West Round Lake Road
Arden Hills, MN 55112
Mr. Parrish
This letter is in response to planning case #01-27 Goserud preliminary plat
We respectfully oppose the requested variance based on the following:
One of the reasons we moved to Arden Hills 10 years ago was that it was a well established suburb
with well established neighborhoods, streets, open spaces, trails etc... _ planned and in place. That is
not to say we did not expect lots on existina streets to be developed - we did. However to have lots
created where no existing street or private drive is present makes city planning non-existent and is
disruptive to the integrity of the existing neighborhood.
We further oppose the request due the precedent it would set for other homeowners wanting to
restructure their land causing similar problems to those stated above.
.
Finally, we have serious concerns that the city is interested and eager in overdeveloping every last bit
of land in Arden Hills without regard to negative impacts on the open spaces in Arden Hills and
undermining the small town feeling that we as citizens of Arden Hills value so much.
Sincerely,
"
- \. /' /~
Lt~:: ';/ttAi
Chris and Barb Paul
651-638-9770
~
..-1' ~ /
, ,':-"
\_" LI/ _
.
e
.
.
NDU-02-2001 14:38
DELUXE CORPORATION
6517871870
P.02/03
November 2,2001
Aaron Parrish
Arden Hills City Planner
Mr. Parrish,
This is our second leuer in response to planning case # 10-27, We Opposed the original plat requo't for 2
lots and most certainly oppose the revised plat request for a total of 5 lots and the variances being sought.
In addition to .our original objecLions we would like to add the following:
I. Arden Hills spenl time and money in '93 or '94 to re-grade the bank and side of our lot to direct waler
away from the pond on Amble. This re-grading project was coordinated by Dwayne Stafford at the
request of Roger Aitken. Mr. Atken'g, claim was lbat our lot was directing additional water to the pond
and resulted in his driveway being underwater. The property behind u' drains to our lot and any
development would significantly compound drainage and ponding problems.
2. Private access drives inherently pose problems. for access for emergency vehicles not to mention
service acces.s including garba.ge pick up and snow removal
This development request is simply incompatible with existing neighborhood panerns and is
environmentaJly unsound.
What is an unsound request for deveiopment today will be unsound in the fulure. Therefore we slrongly
hope you will deny this request as well as future requests.
We have heard mention of protecting this land through a conservation easemen[ and would like 10 see thaI
pursued and explained [0 the affected landowner>.
Thank you.
Chris and Barb Paul
10/29/2001 19:42 5125970991
~1.~RAVELAS
PAGE 61
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November 2,2001
Mr. Aaron Parrish
City Planner
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
Dear Mr. Parrish,
My name is Jim Paulet and I am writing in regards to the proposed plan to develop the
Hamline Preserve, Case # 01-27. I live at the very southeast corner ofthe proposed
development area at 1285 Wyncrest Court. I share 127 lineal feet with the proposed
development site.
I am opposed to the plan for a number of reasons including but not limited to the
following:
1) The addition of another street between Amble Road and Wyncrest Court will add
congestion and safety issues to an already difficult traffic situation.
2) The proposed lots slope toward Amble Road and will add surfuce nm-offto the
properties to the northeast which are already experiencing water retention problems.
3) The proposed site will require two variances to existing zoning regulations because
the site is too small to support the development. The lot sizes apparently are shy of
city code for low density residential sites and the development will require a variance
for a private road because it carmot support a regulation city street. These should
serve as red flags to you, the planning commission and the public safety officials that
the proposed development is not appropriate for the site.
4) It is my understanding that variances are supposed to be reserved for cases of
hardship and so far I fail to understand where any hardship exists.
A couple of questions about which I am unclear involve the set-back requirements for the
proposed private road adjacent to our property. It appears that the proposed road is only a
few feet from the property line. What are the requirements? I am curious how emergency
vehicles will be able to navigate the site with such a narrow, dead end road. Are tl1ese
conditions acceptable to the Fire Department?
While I am not automatically opposed to development when done in accordance with city
zoning requirements I feel this plan requires too many concessions to be acceptable. I feel
that the Planning Commission has a responsibility to the citizens of the community to
uphold the established zoning ordinances and turn down the proposal.
~~~ r~ . 1 ch.
ltPaulet CMA../VJf /
Reply to Plarmers recommendations on Case#Ol-27 by Roger Aiken - 4360 Hamline Ave N.
Recommendation One:
There is no hardship as the present use as a single family is reasonable. The applicant still enjoys a a
substantial property right. _
Comment One:
"Suhstantial" is a subjective term that I consider to mean what has been historically allowed and
customary on a property of this size given its location and proximity within the juncture of two large
metropolitan areas. Generally accepted principles of fairness recognized by the community determine
what is substantial and reasonable. One right given to property is the freedom to sell the property at a
fair price in the market place. While this is not cause for a variance alone, it is one factor when
determining equivalency of this property with others which have been developed with variances. City
zoning status alone cannot define a "substantial" or "reasonable" use.
Another common right is to repair and improve property. The existence of a large parcel attached to a
single family dwelling creates an uncertainty as to the future status of the dwelling.
Recommendation Two:
Access does not conform to city standards?
Comment Two:
The original platting ofthese lots and subsequent changes create a natural hardship that runs with the
land. These lots were originally platted in the 1930's and could not have anticipated current city
standards or the circumstances of historical development. The lots present more than tl1e minimum
required lot size and square footage. Other areas of the city are served by private roads. The fact that
these lots are 'late' in the development pattern should not disquality lots that will fit well within the
current neighborhood and be beneficial low cost contributors to the City tax capacity. The roadway
presented will meet mandated setback requirements, safety and construction standards, be fully insured,
and separately platted to an association. Reasonable variance according to past practice is appropriate.
.
Recommendation Three:
Without the variance the proposed plat does not comply with code requirements.
Comment Three: A given, however, at some point in time it would have qualified and it may also
quality as a result of changes at some point in the future.
Recommendation Four:
Granting of the variances has the potential to adversely impact adjacent property owners.
Comment Four:
The potential to impact the adj acent property owners, is not documented or specified. Setbacks
protect and buffer adjacent property owners. Drainage has already been established in previous
engineering for neighboring projects. Grading impacts are minimal due to the elevation range on the
property. Wetland impacts are allowed under the Wetland Conservation Act and are managed by the
Rice Creek Watershed District. Any impacts to the neighbors proximity and view of open space
should be avoided but this is not a recognized property right. There is no claim of adverse possession. A
There are no tree protection ordinances in Arden Hills. There are no kno\VTI public safety or health _
risks in question.
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Summary:
I believe tl1at hardships exist in several areas. As a long time resident of Arden Hills, I feel have a
substantive and equivalent right to develop property within generally and ordinarily granted variances
under city code. If City rules are strictly construed in this case, they prohibit reasonable development
without certain variances and thus constitute a hardship under the Arden Hills Sub-division code and
Minnesota Rules. This hardship is unique due to the history of development in the area and could not
exist on other properties within the city because: l.There are few properties of this size that remain
undeveloped within Arden Hills.; 2. The current platting and history are unique and related solely to
these properties. To date no demonstrated or valid proof that this project would be detrimental to the
public welfare or would be injurious to any real property right currently held by adjoining properties
has been presented..
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MINUTES
CITY OF ARDEN HILLS, MINNESOTA
PLANNING COMMISSION
WEDNESDAY, NOVEMBER 7, 2001
7:30 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER
Acting Chair Sand called the meeting to order at 7:32 p.m.
ROLL CALL
Present were Commissioners Stephen Erickson, Therese Galatowitsch, Dave Sand,
Warren Pakulski, and Clayton Zimmerman.
Absent: Chair Steve Baker, Commissioner Terri Duchenes.
Also present were Councilmember Beverly Aplikowski, Councilmember Lois Rem, City
Planner Aaron Parrish, and Recording Secretary Kathleen Altman.
Acting Chair Sand indicated Chair Baker had resigned his position. Acting Chair Sand
would be Acting Chair for November and December. He nominated Commissioner
Galatowitsch as Acting Vice Chair for November and December.
APPROVAL OF MINUTES FROM PLANNING COMMISSION MEETING HELD ON
OCTOBER 3, 2001
Commissioner Zimmerman requested tile following changes/revisions: Page 2, 6th
paragraph, 4th sentence, to read, "He stated his initial tenant is Bethel College...". Page
2, 6th paragraph, 6th Sentence, to read, "He asked the Commission to take action on this
tonight...". Page 4, 5th paragraph, first sentence, to read, "...but he believed this type of
a development would have less traffic than...". Page 6, under condition number 1 0, to
read, "The City Engineer review)> and approve!i the County design and access to
Cleveland Avenue". Page 7, the motion for continuing the meeting past ten o'clock was
a unanimous vote.
Commissioner Zimmerman moved, seconded by Commissioner Galatowitsch, to approve
the October 3, 2001 minutes as amended. The motion carried unanimously (5-0).
CASE #01-27 - TOM AND KATHY GOSERUD; ROGER AIKEN, 4350 and 4360
HAMLINE AVENUE, PRELIMINARY PLAT - PUBLIC HEARING
Acting Chair Sand opened the puhlic hearing at 7:34 p.m.
Staff reviewed their report dated November I, 200 I and presented letters from several of
the residents as well as a petition asking for denial of this preliminary plat. Staff
recommended denial for the reasons contained therein.
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ARDE)) HILLS PLANNING COMMISSION - NOVEMBER 7,2001
2
Tom Goserud, 4350 Hamline Avenue, summarized his letter to the City of Arden Hills
dated Octoher 14, 2001 and stated he had two large parcels of land that were land locked. A
Each pm'cel was 3-4 times the size of the neighhoring lots. He stated whatever type of -
development evolved, the access would be from Hamline Avenue. He indicated he
believed this type of platting would not he setting a new precedence in the City. He
stated a similar platting was the Amble's Subdivision, and that had basically the same
situation as he had. He noted it was his right to develop his property and to have
reasonable use of his property, and he helieved they did not have reasonahle use of their
land. He asked that the Commission approve the plat.
Roger Aiken, 4360 Hamline Avenue, presented an aerial photograph of the property. He
stated for a variety of reasons this was the time to address this matter. He stated they had
been working on this proposal for over a year. He indicated this was the best use for this
piece ofland from his point of view. He believed his neighbors had a distorted view of
what actually had occnrred over the years regarding this property.
Mr. Aiken presented to the Commission his written comments that he requested be
recorded into the Minutes. With respect to staff s denial based on no hardship, he
believed "substantial was a subjective term that he considered to mean what had been
historically allowed and customary on a property of this size given its location and
proximity within the juncture of two large metropolitan areas." He stated, "one right
given to property is the freedom to sell the property at a fair price in the market place.
While this was not the cause for a variance alone, it was one factor when determining
equivalency of this property with others which had been developed with variances." He
stated, "City zoning could not define a substantial or reasonable use." He indicated,
"another common right was to repair and improve property. The existence of a large
parcel attached to a single-family dwelling created an uncertainty as to the future status of
the dwelling." With respect to staffs comments that the access did not conform to City
standards, he stated "the original platting of the lots and subsequent changes created a
natural hardship that ran with the land. These lots were originally platted in the 1930's
and could not have anticipated cnrrent city standards or the circumstances of historical
development. The lots present more than a minimum required lot size and square
footage. " He stated. "other areas of the City were served by private roads. The fact that
these lots were late in the development, should not disqualify lots that fit well within the
current neighborhood and he beneficial low cost contributors to the City tax capacity."
He stated "the roadway presented would meet mandated setback requirements, safety and
construction standards, be fully insured, and separately platted to an association." He
stated, "reasonable variance according to past practice was appropriate." With respect to
staffs recommendation number three, he stated "that was a given, however, at some
point in time it would have qualified and it might also qualify as a result of changes at
some point in the future." With respect to staffs recommendation number four, he
stated, "the potential to impact the adjacent property owners, was not documented or
specified. Setbacks protect and buffer adjacent property owners. Drainage had already
been established in previous engineering for neighboring projects. Grading impacts were
minimal due to the elevation range on the property. Wetlmld impacts were allowed under
the Waterland Conservation Act and were managed by the Rice Creed Watershed
District. Any impacts to the neighbors' proximity and view of open space should he
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ARDEN HILLS PLANNING COMMISSION - NOVEMBER 7, 2001
3
avoided but this was not a recognized property right. There was no claim of adverse
possession. There were no tree ordinances in Arden Hills. There were no known puhlic
safety or health risks in question." In summary, he stated he helieved that "hardships
existed in several areas. As a long time resident of Arden Hills, he felt that a substantive
and equivalent right to develop property within generally and ordinarily granted
variances under City Code. If City rules were strictly construed in this case, they prohibit
reasonable development without certain variances and thus constitute a hardship under
the Arden Hills Sub-division code and Minresota Rules. This hardship was unique due
to this history of development in the area and could not exist on other properties within
the City because: I. There were few properties of this sized that remain undeveloped
within Arden Hills. 2. The current platting and history were unique and related solely to
these properties. To date no demonstrated or valid proof that this project would be
detrimental to the public welfare or would be injurious to any real property right currently
held by adjoining properties has been presented."
Acting Chair Sand asked who owned the lot directly to the South of Mr. Goserud. Mr.
Goserud replied he owned the lot and it was vacant, but that lot was not a part of this
proposal.
Commissioner Galatowitsch asked why this parcel was left out. Mr. Goserud replied
there was no way it could he incorporated at this time for this proposal.
Acting Chair Sand asked ifMr. Goserud had considered using this property as an access
instead of what they were proposing. Mr. Goserud stated they had considered this, but he
believed it would be beneficial to place the access between the properties.
Commissioner Zimmerman asked who would develop the property. Mr. Goserud replied
they had not made that decision yet.
Mr. Goserud pointed out that due to errors in past surveying and platting, six (6) feet had
been encroached upon on 4350 Hamline. The origina110t width was intended to be 132
feet, but the surveyed only came out to 126 feet.
Mr. Parrish stated the applicants had not taken advantage of past platting to take
advantage of an access. He stated the proposed access at this point was over 500 feet
long
Rhonda Mynnel, 1284 Amble Road, stated she had prepared the petition. She indicated
they had moved to Amble Road in 1987. She stated in 1992, there was a proposal to have
an access off of Amhle Road, hut Mr. Aiken had rejected that proposal. She stated the
applicants in the past had future options. She indicated Hamline Road was a very busy
road and was concerned about having a development on Hamline Road. She stated there
was not enough room between Wyncrest and Amble for another access. She stated
everyone in their neighborhood had equal lot sizes. She asked that the neighborhood be
kept a more suburhan area. She stated if they grant a variance for this, then they would
have to allow access all ofthe way down Amble Road. She expressed concern regarding
Wyncrest going downhill, and the possible flooding that could occur if this area was
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ARDEN HILLS PLANNING COMMISSION - NOVEMBER 7, 2001
4
allowed to develop. She indicated she did not believe there was a hardship for the
applicants. She stated the area would he crowded and it would not blend in with the rest .-
of the neighborhood. She believed the value of their homes would decrease. She asked if .,
they could look at a shared green space.
Jim Paulet, 1285 Wyncrest Court, stated he disagreed with applicants' comments
regarding not seeing the homes from the neighborhood. He stated he believed tile
neighbors would be able to see the homes from the neighborhood. He indicated this
development was not consistent with the neighborhood. He stated he believed this would
be setting a precedent if it were approved.
Carol Jacohson, 1295 Wyncrest, stated the applicants created any hardship because they
had not saved any part of their properties for an access in the future. She stated Mr.
Goserud had the option to purchase an easement from her property for ten years, but he
had failed to exercise his option. She also expressed concern ahout possible flooding of
her property if this area was developed.
JoAnn Pastorius, 1315 Wyncrest, stated when they had moved to their property, they
were not aware that this was land that could ever be developed. She expressed safety
concerns about this area being developed without having any sidewalks along Hamline
Avenue. She stated the neighbors had been extremely tolerant with respect to Mr.
Goserud's business.
Paul Trovedke, 1304 Hamline Road, stated when he had purchased the lot he had asked if
the lot behind him was subject to division, and he was informed it was not. He stated that
was why had had purchased the property. He expressed concern about possible flooding.
He stated this development was not reasonable and would not fit within the existing
neighborhood. He believed his property would be devalued and he indicated he would he
impacted hy this development.
.
Kevin Nilas, 1277 Wyncrest Court, stated he believed the applicants had made personal
choices regarding their properties and that they had intentionally chosen to become land
locked. He stated they had not been forced by the City or the property owners to become
land locked. He indicated it disturbed him there was a husiness being run on the
property. He stated he was disturbed that these applicants were asking for further
variances. He indicated this development would be inconsistent with the rest of the
neighborhood. He encouraged the Commission to deny this variance.
Chris Paul, 1294 Amble, expressed concern with possible flooding if this area was
developed.
Diane Gihson, 1297 Wyncrest Court, stated she agreed with all of her neighbors, and she
did not believe this was a hardship case.
Mr. Aiken stated the City platted the lots, not Mr. Goserud or himself. He summarized
the historical development of this area for the Commission. He agreed there was a lot of .-
traffic on Hamline Avenue and agreed this was a problem. However, he stated he did not _
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ARDEN HILLS PLANNING COMMISSION - NOVEMBER 7, 2001
5
believe it should be assumed that this development would be a family development. He
indicated if this property were properly done, there would be no reduction of value in the
area.
Commissioner Zimmerman asked if there had been any attempt to offer this property for
sale to the adjoining property owners before offering it up for development. Mr. Goserud
replied he had offered it to the neighbors, hut no one had accepted his offer. Mr. Aiken
stated he had also made the neighbors aware he wanted to sell his property.
Mr. Goserud stated the square footage he showed did not include the road. He indicated
with new technology, he believed any drainage issues could be addressed. He stated
when he moved to his property, there was one tree on the property and he had added the
rest of the trees. With respect to the business concerns that were brought up, he stated he
had a Special Use Permit for this and at that time, only one person had a complaint. He
stated he was not aware of anyone making any complaints regarding his business being
run on his property.
Diane Gibson stated the land had been offered for sale, but they were asking for too much
it.
Paul Trovedke asked if applicants were intending to stay on the property or leave. Mr.
Goserud stated he intended on ohtaining a smaller piece of property.
Chris Paul stated he had responded to Mr. Aiken's offer to sell his property.
Acting Chair Sand closed the public hearing at 9:09 p.m.
Commissioner Erickson asked if any ofthe emergency services had commented on this
proposed development. Mr. Parrish replied that minimally there should be 20 feet of
driveway/road to access the property. This development as proposed had 14 feet.
However, if the roadway were expanded to 20 feet, there would be no room for utilities.
He expressed concern regarding the proximity of a road between Wyocrest and Amble.
He indicated he had a lot of problems with this request. He stated he did not believe it
meet the City Ordinances. He stated he could not support this proposal.
Commissioner Pakulski expressed concern regarding the emergency vehicle access and
stated he did not believe it met the minimum depth requirements for lot development.
Mr. Parrish stated he was correct.
Commissioner Zimmerman stated he appreciated what the applicants were attempting to
do, but he had to agree with Commissioners Erickson and Pakulski regarding the access
roads and the density of the area.
Commissioner Galatowitsch stated a subdivision needed to comply with the current City
Code, and she did not believe this development complied. She expressed concern about
the access road and the traffic on Hamline A venue.
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ARDEN HILLS PLANNING COMMISSION - NOVEMBER 7, 2001
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Acting Chair Sand concurred with the comments made by the other Commissioners. He
stated based on the engineer's report, this development would not comply with the Code ..
and therefore, he was not in favor of this proposal. -
Commissioner Zimmerman stated due to Hamline Avenue being a County Road, he
believed the County would have some say in an access.
Acting Chair Sand moved, seconded by Commissioner Pakulski, to deny Case #01-27,
Hamline Preserve Preliminary Plat, for the following reasons:
I. There is no hardship in the continued use of this parcel as a single residence and
the present single-family use of this large parcel continues to be a reasonable use
of the property. As such, absent the proposed plat the applicants still enjoy a
substantial property right.
2. The proposed private access does not conform to City Standards.
3. Absent the requested variance, the proposed plat does not comply with the
minimum requirements of the Code and therefore, carmot be approved.
4. Given the cnrrent configuration ofthe plat, the deficiencies of the private access
and several unknown issues, granting the variance has the potential to adversely
impact adjacent property owners.
5.
For the reasons that have been stated regarding the street and utility access.
.
The motion carried unanimously (5-0).
CASE #01-28 - CATHOLIC AID ASSOCIATION, 3499 LEXINGTON AVENUE, SIGN
VARIANCE - PUBLIC HEARING
Staff reviewed their report dated November 1, 2001 and recommended approval for the
reasons contained therein.
Acting Chair Sand opened the public hearing at 9:22 p.m.
Dennis Olson, Administrative Officer Catholic Aid Association, stated they were
proposing to replace their old sign, which was erected in 1986. He indicated the current
sign was difficult to locate parts for, and that was one of the reasons they wanted to
replace the sign. He stated the sign proposed would not distract from their grounds or the
neighborhood. He indicated they did not have any issues with staffs recommendations.
Commissioner Erickson asked what was being proposed with respect to the size of the
signage. Mr. Parrish stated this was difficult to ascertain due to the structure sloping up.
Kaj Reiter, stated the approximate square footage of the monument was 300 square feet, A
hut the actual signage was 80 square feet. -
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ARDEN HILLS PLAl\'NING COMMISSION - NOVEMBER 7,2001
7
Commissioner Erickson asked about the lighting. Mr. Reiter stated it was to be backlit.
Acting Chair Sand expressed concern about setting precedence if this was approved. He
stated he did not see there being any hardship.
Commissioner Zimmerman asked why they wanted a 30-foot tall sign, instead of a 16-
foot tall sign. Mr. Olson replied that the architect that designed the sign had apparently
not checked the ordinances, hut he did not believe the sign would look odd at 30 feet. He
apologized for not checking the ordinance, but they were still asking for the variance at
this time.
Commissioner Erickson expressed concern about the sign heing so close to the property
line and while he liked the design of the sign, he believed there were some issues that
needed to be addressed. He suggested they super-impose the sign on their property to
show how it would actually look on the property.
Acting Chair Sand closed the puhlic hearing at 9:39 p.m.
Mr. Pakulski expressed concern about the height of the sign. He stated he believed this
sign should be scaled down to the Ordinances established.
Commissioner Galatowitsch stated the new sign was a hundred percent improvement to
the cnrrent sign, but she would like to see it super-imposed on the site to gain some
perspective.
Commissioner Zimmerman moved, seconded by Commissioner Erickson, to table
Planning Case #01-28, Catholic Aid Association, 3499 Lexington Avenue, Sign Variance
to allow applicant an opportunity to bring the sign into compliance with the City Code
and allow applicant to waive the 60-day application period.
Applicant stated they would be willing to waive the 60-day application period.
The motion carried (4-1). (Commissioner Pakulski - Nay).
UNFINISHED AND NEW BUSINESS
CASE # 01-29 - LITTLE BROTHERS/FRIENDS OF THE ELDERLY, CONCEPT SITE
PLAN AND SPECIAL USE PERMIT MODIFICATION
Staff reviewed their report dated November 1,2001 and asked for comments relative to
the proposed concept plan.
Commissioner Erickson stated it appeared this proposal was not out of scale with the site.
He asked how visihle would tile structure be from Hamline Avenue. Mr. Bill Russ,
Architect, stated it was very minimal, there were a lot of trees and with the topography,
the building would be very difficult to see.
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ARDEN HILLS PLAJ\NING C011MISSION - NOVEMBER 7, 2001
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Commissioner Galatowitsch asked about the existing structures on the property. Mr.
Phillip Johnson, memher of Board of Little Brothers Friends of the Elderly, replied they
had not addressed the issue if the cottage and garage would be restored or torn down.
.
Commissioner Zimmerman stated this appeared to still be special use for institutional
housing. Mr. Johnson stated that was correct and this would not he used as residential
housing. He stated the existing huilding did not meet ADA requirements and the
huilding was very old and that was the reason they wanted to expand it.
Therese Cain, Executive Director Little Brothers, stated the building would he open year
round, but would not he used much in the winter due to the elderly not going out much in
the winter.
Commissioner Zimmerman asked if they would be willing to open up this facility to
others for meetings, etc. Ms. Cain stated they would be willing to do this for a small
charge to cover expenses.
Commissioner Galatowitsch asked if they intended on adding any dock slips. Mr.
Johnson stated they may want to add one slip for a pontoon boat, but there would be no
motor boats, jet skis, etc.
Commissioner Galatowitsch expressed concern regarding inadequate parking. Mr. Rust
explained where they intended to have parking. Mr. Johnson stated most of the elderly
were transported by van, so there would be very little increase in traffic or parking.
.
Commissioner Galatowitsch stated this type of a development would open up more
volunteer opportunities within the community. Mr. Johnson indicated they had met with
the Lake Association and they were extremely supportive of this proposal.
Tom Lynch, member of Lake Association, stated he lived two homes away and indicated
he did not even know the Little Brothers were there. He stated this was not a 24-hour,
seven day a week operation. He believed this organization was a good neighbor, and the
Lake Association supported this proposal.
Commissioner Erickson asked if there was any contemplated expansion. Mr. Johnson
replied they did not anticipate any further expansion.
Ms. Cain explained the Little Brothers program offerings.
Commissioner Galatowitsch inquired about the exterior materials. Mr. Rust replied cedar
shake siding, asphalt shingle roof to blend into the natural enviromnent, and stone accent
pieces would be used.
Acting Chair Sand indicated this was a good concept and he helieved the Plmming
Commission was in favor of it.
.
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ARDEN HILLS PLANNING COMMISSION - NOVEMBER 7, 2001
9
Acting Chair Sand moved, seconded by Commissioner Zimmennan, to extend the
meeting past 10:00 p.m.
Motion carried unanimously (5-0).
CASE # 01-16 - CITY OF ARDEN HILLS, SHORELAND MANAGEMENT
ORDINANCE REVIEW
Staff reviewed their report dated Novemher I, 200 I and recommended codification with
suggested changes.
Acting Chair Sand expressed concern that the Ordinance should more specifically state
what could and could not be stored along the shoreline. Mr. Parrish explained the Code
Enforcement Officer would address these types of issues on a complaint basis and he
would pass Mr. Sand's concerns along to him.
Commissioner Pakulski moved, seconded by Commissioner Galatowitsch, to recommend
for public hearing for Case #01-16, City of Arden Hills, Shoreland Management
Ordinance Review.
The motion carried unanimously (5-0).
REPORTS
A.
Council Liaison
Councilmember Aplikowski updated the Commission on the decisions made at the last
Council meeting.
B. Planning Commissioners
Commissioner Erickson stated after ten years of being on the Plarming Commission, he
would be resigning at the end of the year.
c. Staff
Mr. Parrish asked the Commission consider items they want on next year's work plan.
ADJOURNMENT
Commissioner Erickson moved, seconded by Commissioner Zimmerman, to adjourn the meeting
at 10:28 p.m. The motion carried unanimously (5-0).
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CITY OF ARDEN HILLS
MEMORANDUM
DATE: November 19, 2001
TO: Mayor and City Conncil
Joe Lynch, City Administrator
FROM: Aaron Parrish, City Planner fir
SUBJECT: Case #01-23, Sign Ordinance
City of Arden Hills
Overview
. Attached is the proposed sign ordinance based on the revisions previously discussed by Council.
An ordinance sUil1IDary is also included for your review.
ReQuested Action
1. Consider second reading and adoption of Ordinance #333 adopting sign regulations for
the City of Arden Hills. (Majority Vote Required)
2. Consider approval of the Ordinance Summary for Ordinance #333 (415's vote required)
.
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CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
ORDINANCE NO. 333
A SUMMARY
Of Ordinance No. 333 Adopting Sign Regulations for the City of Arden Hills
On the 26th day of November, 2001, the Arden Hills City Council adopted
Ordinance #333, and by affirmative votes pursuant to Minn. Stat. ~412.191,
Subd. 4, directed that a summary of the Ordinance be published.
The adoption of Arden Hills Ordinance #333 will become effective the day
following publication of the Ordinance Summary.
A copy ofthe Ordinance is available for inspection by any person during regular
business hours at the office of the City Administrator, 1245 Highway 96, Arden Hills,
Minnesota 55112.
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ATTEST:
DENNIS PROBST, MAYOR
JOSEPH P. LYNCH, CITY ADMINISTRATOR
Publication Date: Published on the
of
,2001.
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ORDINANCE 333
SIGNS
SECTION I, TITLE
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This Ordinance shall be known, cited and referred to as the Arden Hills Sign Ordinance, except
as referred to herein, where it shall be known as "this Ordinance"
SECTION II, PURPOSE AND INTENT
Regulations governing signs are established to allow effective signage appropriate to the planned
character of each district, to promote an attractive environment, to minimize adverse effects on
nearby property, and protect the public health, safety, and welfare.
SECTION III. SCOPE OF REGULATIONS
Scope of Regulations. The sign regulations set forth in this Ordinance shall apply to all
structures and all land uses. This Ordinance describes the signage standards for permitted and
conditional uses in the nine special sign districts that overlay the zoning districts ofthe City.
Specific additional regulations are established for signs which are unique in purpose and not
easily addressed by district regulations. No person shall place, erect or maintain a sign, nor shall
a lessee or owner permit property under their control to be used for such sign, which does not
conform to the requirements ofthis Ordinance, and all other applicable regulations.
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SECTION IV, EXEMPT SIGNS
Exempt Signs, The following signs shall be exempt from the regulations ofthis Ordinance.
A. Official public notices or warning signs required by local, state or federal law,
including but not limited to traffic control and other regulatory purpose signs.
B. Any sign located inside a building that is not legihle from more than 3 feet beyond the
property line ofthe parcel or lot the sign is located on.
e. Religious symbols attached to institutional and public buildings, provided such
symbols shall not be illuminated and do not extend above the uppermost part of the face
of the building they are attached to.
D. Any temporary for sale or for rent sign that advertises the sale or rental of residential
premises upon which the sign is located as long as the sign is not illuminated and does
not exceed 24 sq. ft. in area or 4 ft. in height, or the height permitted for an auxiliary sign
in that sign district, if greater. "For Sale" or "For Rent" signs on non residential
properties shall be regulated as provided in the section "Special Sign Types"
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E. Any sign display or device allowed under this section may contain, in lieu of other
copy, any othelwise lawful noncommercial message that does not direct attention to a
husiness operated for profit, or to a commodity or service for sale, and that complies with
the size, height and lighting requirements of this section.
F. Any political campaign sign in compliance with Minnesota Statute 21IB.045.
G. Any sign placed within the right of way of a roadway with the permission and
approval of the roadway authority
SECTION V, PROHIBITED SIGNS
Prohibited Signs. The following signs shall be prohibited in all zoning districts.
A. Sigus with moving or swinging parts.
B. Flashing signs, except when used to provide primarily time and temperature or other
public service information and not to exceed 25% of the area of the sign face.
C. Roof signs, a sign mounted on the roof of a building or on a parapet wall
D. Proj ecting signs, a sign, other than a wall sign, that is attached to and proj ects from
the building facade
E. Off premise, billboard or advertising signs, or any sign that directs attention to a
business, service, product or event not related to or on the premises where the sign is
located.
F. Product signs
G. Any sign not constructed, wired, assembled, attached or supported in conformance
with applicable building or other codes and regulations.
H. Any sign not specifically permitted in this section.
SECTION VI. REGULATION BY SIGN DISTRICT
Regulation bv Sign District. For the purpose of regulation of signs, the following nine sign
districts are adopted.
1. All residential properties zoned R-l or R-2
2. All non residential uses in any residential, R-l through R-4, zoning district
3. All residential properties zoned R-3 and R-4
4. All properties fronting on CtyRd E east ofHwy 51
5. All properties fronting on Lexington Avenue South ofI 694
6. All properties zoned for commercial or industrial use fronting on Lexington Avenue
north ofI 694, Hwy 96, or located in a B-1 zoning district.
7, All properties in the I Flex, Gateway Business, or other commercial or industrial
district without frontage on an roadway designated above
2
8. All properties zoned Neighborhood Business
9. The parts of the TCAPP area not fronting on Hwy 96
SECTION VII, PERl\1ITTED SIGN TYPE, AREA, HEIGHT AND
ILLUMINATION BY SIGN DISTRICT
.
Permitted Sign Tvpe, Area, Heil!ht and Illumination bv Sign District. All signs, unless
specifically regulated in Section XI, Special Sign Types, shall conform to the applicable
standards in the following Table One: Sign Standards by Sign District.
Definition of Permitted Sign Tvpes and Lighting
A. Sign types
1. Wall sign: A sign mounted parallel to the building facade. Wall signs may not
extend more than 18" from the wall they are attached to.
2. Freestanding sign: A self supporting sign on poles, standards or any other base
anchored to the ground. No more than one freestanding sign is permitted on any
site. See the special design requirements for freestanding signs in the Lexington
Avenue Commercial Sign Overlay District in Section XI. C
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Freestanding signs must be must located to provide at least a 1 ft. setback from
any property line. If the bottom edge of the sign copy is not located more than 10
ft above the ground with supports that do not encroach on the clear vision of
approaching traffic from any exit from the site, the sign must be located to
preserve the following clear vision area.
The clear vision area shall be an area within a triangle created begiID1ing at the
intersection of the mid point of the driveway and the curb or edge of pavement
line of the street, and extending 35 ft. in the direction of approaching traffic and
25 ft toward the interior of the property, and then a line connecting these two
points.
3. Projecting sign: A sign, other than a wall sign, that is attached to and projects
from the building facade. Projecting signs are not permitted
4. Roof sign: A sign mounted on the roof of a huilding or on a parapet wall.
Roof signs are not permitted.
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5. Auxiliary sign: A sign solely providing direction for internal circulation,
parking or entry, restrictions on parking, or security wamings. Only non
illuminated auxiliary signs are permitted, and no part of the sign may display a
product or logo message.
e
6. Graphic Sign: A sculpture attached to or sign painted directly on a wall that is
primarily symbolic or representational in nature and not alpha or numeric in
content or copy.
B. Sign Lighting
I. Not Permitted: The sign is neither lighted internally nor has a specific source
of light directed at it. It depends on the general illumination in the area for its
lighting.
2. External: The sign is illuminated by means of external light fixtures directed at
the sign.
3. Internal: The sign is illuminated by a light source located inside ofthe sign.
Only the letters or other symbols are illuminated within an opaque background.
This includes neon and or charmelletter signs.
.
4. Backlit: The message is applied to a translucent panel, through which light is
directed from a source behind the sign face, illuminating the copy and background
of the sign.
SECTION VIII, ALLOCATION OF PERMITTED SIGN TYPE AND AREA
AND PROVISIONS FOR MULTI TENANT DEVELOPMENT SAND
SITES
Allocation of Permitted Sign Tvpe and Sign Area and provisions for in Multi Tenant
Developments and Sites.
In multi tenant buildings or sites the permitted sign area and sign types, except for permitted
freestanding signs, may be installed hy each individual business establishment that has exclusive
use of some portion of the street or otherwise primary level of the building and direct access to e
the outside. Tenants located on the street or other wise primary level in a center with a common
mall or atrium shall be considered to have direct access to the outside for the purpose of this
4
.
.
.
section.
The management and ownership of any business establislm1ent proposing to install signage must
he separate and distinct from the management and ownership of any other establishment in the
same building or on the same building lot. Each estahlislm1ent must be separated from all other
establislm1ents by party walls having no openings or passages.
Signage for establislm1ents occupying a multi tenant building or site, but not located on the street
or primary level of the building must be provided from the allocation of sign area and type to the
occupants of the street or primary level of the building.
Only one freestanding sign is permitted for each development or parcel whether occupied by a
single or by multiple tenants. In the case of multiple tenant sites, the permitted freestanding sign
area in Section VI. "Table One Standards by Sign District" for the single permitted freestanding
sign must be allocated by the owner of the site among its tenants.
SECTION IX, TEMPORARY SIGNS
Temporarv Signs. Temporary signs, including streamers and pennants, are permitted for a total
of 30 days per calendar year. Freestanding Temporary Signs are permitted only in districts (on
the matrix) where freestanding signs are permitted and freestanding temporary signs are not
permitted when a permanent freestanding sign is located on the same lot. The area of any
temporary sign shall be one half that allowed in Section for a permanent sign of that type in that
district.
SECTION X, SIGN STANDARD ADJUSTMENTS
Sign Standard Adiustments. Adjustments to the requirements and standards for the height,
number, type, lighting, area or location of a sign or signs established by this ordinance may be
approved through the Site Plan Review process if the following qualifying criteria of A or B, and
the necessary criteria of C, are met:
A. There are site conditions which require a sign adjustment to allow the sign to be
reasonably visible from a street immediately adjacent to the site; Or,
B. The sign adjustment will allow a sign of exceptional design or a style that will
enhance the area or that is more consistent with the architecture and design of the site;
And, after finding positively on condition A or B above,
C. The sign adjustment will not result in a sign that is inconsistent with the purpose of
the zoning district in which the property is located.
5
SECTION XI. SPECIAL SIGN TYPES
Special Sign Tvpes.
e
A. Service area canopy signs. Each edge of a service area canopy facing a street is
permitted 25 sf of sign area in addition to all other sign area permitted on the site. Such
signage may he illuminated externally, internally, or backlit, but no other part of the face
of the canopy shall be illuminated.
B. Awning or sun canopy: No part maybe less than 8 ft. or greater than 12 ft above
grade. Any sign area on the awning, if illuminated, will be deducted from the permitted
wall sign area. The fabric or material used for the awning or canopy must be opaque and
no internal illumination is permitted.
C. Design of Freestanding Signs Freestanding signs in the Lexington Avenue South of
694 Sign District. Freestanding signs in this Sign District may not be supported by poles
or colunms. They must be monument type ground signs with with the copy resting on
and supported by a solid base of brick or rock faced block in a color similar to or
complementary to the main structure on the site. The material of the base must extend at
least one halfway up the sides ofthe sign face.
.
D. Commercial Real Estate Signs. For Sale or For Rent signs on commercial or
industrial properties, whether attached to the wall or freestanding are permitted as part of
the unused sign area allocated to the site. No freestanding for sale or for rent signage is
permitted except as part of or attached to the permitted freestanding sign or signs on the
site. If adequate unallocated sign area is not available, temporary signage may be
attached to the wall or an existing freestanding sign as regulated in Section 5 Temporary
Signs.
SECTION XII MAINTENANCE AND REPAIR
Maintenance. Sign Permit ReQuired. All signs shall be kept in good repair and free from
peeling paint, rust, damaged or rotted supports, framework or other material, broken or missing
faces or missing letters. Any structure from which a sign has been moved or removed shall be
repaired with materials and/or painted or stained to match the existing background.
A. Activities considered normal maintenance and repair and not requiring a sign permit .
from the City shall include activities such as replacing lamps, replacing ballast in
6
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freestanding signs, replacing transformers in building signs, painting the pole of
freestanding signs and the cahinet of freestanding or building signs, replacing or repairing
the sign face, including H -bars and retainers behind the face, replacing trim and
replacement of sign fasteners, nuts and washers.
B Activities not considered normal maintenance and repair and requiring a sign permit
from the City and that shall require that a nonconforming sign be brought into
conformance with all requirements ofthis chapter include:
1. Changes made to the size, height or bulk of the sign or the removal of the
sign for the repair or replacement of the cabinet or any part thereof, not
including the face, or addition of illumination
2. Changes in poles, structural supports, bases or shrouds, footings or anchor
bolts, moving the sign for any reason, change or replacement of the
interior or exterior cabinet frame and removal of any part of the sign for
maintenance, except the sign face.
.
C. A sign permit in addition to a building permit is required and will be issued for any
placement or installation of a new sign, temporary or permanent, or for any maintenance
activity that requires a sign permit, after application for such permit on a form provided
by the City along with any plans, certifications or other attachments requested by the City,
and the finding by City Officials the application is in conformance with the regulations of
this section.
.
7
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ARCHIHC1URAl ALLIANCE
November 19, 2001
400 eLl FTD NAVE N L: E SO UT H
M I N NEAPDLiS, M I N NESOTA 55403-3299
Mr. Joe Lynch - Cily Administrator
Arden Hills Cily Hall
Round Lake Business Center
TEL E P H 0 N E 1612) 871.5 i 03
4364 West Round Lake Road
Arden Hills, MN 55112-5794
FAX (6121871-7212
Re: Arden Hills Cily Hall
Payment Application Numbers 13 and 14 Revised
Comm. No. 1997149
Dear Joe:
The revision to Pay Application No. 12 (see letter dated November 16, 2001) reduced the contractor's fee by
$155.44, and subsequently the payment amount by $146.72. Due to this change a revision to Pay Application
Numbers 13 and 14 will also be necessary as the amount of the previous application will affect the current
payment due. See attached spreadsheets that outline the changes. Items highlighted in red were previously
revised. Items highlighted in blue are the changes due to this $155.44 Contractor's Fee item previously revised
in Pay Application No. 12.
-~/-~-\
We recommend payment for Pay Application Number 13 in the amou~~9,31 0.63 ~djl~j' ',Tlim/ion
_ fI'umter 11 iH tHe alUVUllt vf $lQ7,99A Rl Pl.:>";>~€ call me if you have any questions.
~'"'t r."
~~ 4 ~t~_'1'\;.-"t I.. L('\
I,l ~----5
Sincerely,
/ I
'L
'{LvC(t1J!;tv(u/L
PETER VESTERHOLT
Principal
Cc
Bill Hays - Rochon, Terry Post - (ily 01 Arden Hills, Jeanne Sterner, file
spreadsheets
Enclosure:
1997149 \6-CA\Pay Applications\PA Y APPI3-14REV2.DOC
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AR~HlT[CTURAl ALLIANCE
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October 24,2001
Mr. Joe Lynch - City Administrator
Arden Hills City Hall
1245 West Highway 96
Arden Hills, MN 55112-5794
Re: Arden Hills City Hall
Payment Application Number 13
Comm_ No_ 1997149
Dear Joe:
400 C Li FTO N AVE N U E S [liTH
M INN EAPO LIS, MI N NESOTA 55403-3299
TELEP H 0 N E (612) 871-5703
FAX 1612) 871- 7212
We have reviewed Rochon Corporation's Applicaaon and Certificate for Payment No J 3 for the Arden Hills City
Hall Project. We have visited the site and find that the percentages for work completed is correct except for
the following revisions. We withheld a portion of the General Requirements (01000) as they are not one
hundred percent complete with the work and require a presence on the site. Under section 09300 Ceramic
Tile/Quany Tile we have withheld $5000.00 for the open issue with the terrazzo floor. We have revised the
number for 09900 Painting to show a 90 percent completion by the end of September, as they are to this date
not quite complete. This payment application does not include Change Order Number Six, as it has not yet
been approved. Changes to the application and certificate for payment reflect these items. This pay
application covers the period ending September 30, 2001. The percentage of the contract amount a
is 94% (minus a 5% retainage of $144,913.15). We recommend payment in the amount 0
enclosed a spreadsheet that summarizes payments to date for your reference as well as a
application by section. Please call me if you have any questions.
Sincerely,
l /1
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vjW/~1AhVYW>C4 L
PETER VESTERHOL T
Principal
Cc
Bill Hays - Rochon Corporation, Jeanne Sterner. file
2 copies of Payment Application, spreadsheet
Enclosure:
1997149 \6.CA\Pay Applications\PA YAPP13.DOC
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ARDEN HILLS CITY HALL 10/24/01 Page 1
1997149
PAY APP, SUMMARY
09/30101 retainage .
Column G ( Line4) Spreadsheet Pay AP. #13 RETAINAGE
01000 GEN'L ROMTS 148,835.81 $7,441.79
02200 EARTHWORK 57,532.00 $2,876.60
02480 LANDSCAPING 8,080.00 $404.00
02513 ASPHALT PAVING 9.790.09 $489.50
----~--_._---_. --
02600 SITE UTILlTI ES 143,433.00 $7,171.65
04200 CONCRETE MASONRY 835,033.30 $41,751.67
03410 PRECAST CONC. --- $2,228.25
44,565.00
05100 STEEL FABRICATION 107,566.50 $5,378.33
05600 STEEL ERECTION 75,627.50 $3,781.38
---- $0.00
05500 EXP. JT COVERS 0.00
06100 CARPENTRY 205,397.00 $10,269.85
06400 MILLWORK 65,622.74 $3,281.14
07160 WATERPROFFING 10,000.00 $500.00
75309 ROOFING 62,670.00 $3,133.50
07900 CAULKING 6,714.00 $335.70
08100 HM/DOOR/HARDWARE 29,775.00 $1,488.75
08360 OH DOORS 6,031.00 $301 .55
08800 ALULM STOREFRONT 198,578.00 $9,928.90
09300 CERAMIC TILE 34,545.00 $1,727.25
09500 ACT 14,00000 $700.00
09680 CARPETNINYL 29,91370 $1,495.69
09900 PAINTING 14,888.70 $744.44
10900 ACCESS PANEL 437.08 $21.85 .
10200 LOUVER 1,260.00 $63.00
10100 VISUAL DISPLAY BOARD 1,075.00 $53.75
10160 TOILET PARTITIONS 4,453.83 $222.69
10800 TOILET ACCESSORIES 3,327.00 $166.35
12690 FLOOR MATS 2,519.00 $125.95
10520 FIRE EX. 1,200.00 $60.00
12490 WINDOW BLINDS 0.00 $0.00
10990 WARDROBE SPEC. 166.14 $8.31
10440 SIGNS/FLAGPOLE 2,933.00 $146.65
10990 FIREPLACE 2,62965 $131.48
----~--
11130 AUDIO VISUAL EO. 3,196.07 $159.80
14200 ELEVATOR 36,854.00 $1,842.70
15500 MECHANICAL 362,152.00 $18,107.60
15300 FIRE SPRINKLER 19,525.00 $976.25
--
01600 ELECTRICAL 176181.00 $8,809.05
- --,,~----------- $8,587.80
fee FEE 171,756.08
TOTAL 2,898,263.19 $144,913.16
Retainage (Line 5) 144,913.16
Total Earned Less Retainage ( Line 6) 2,753,350.03
5\'0
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Prepared by Jeanne Sterner 10/24/01 Page 1
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WAIVER OF CONSTRUCTION LIEN, PAYMENT
BOND AND LIEN FUNDS
October 1, 2001
For good and valuable consideration, the undersigned hereby irrevocably and unconditionally waives and
releases any and all (a) rights and claims for a construction or other lien on land and buildings being
constructed, altered, erected or repaired and to the appurtenances thereunto, (b) rights and claims on any
payment bond(s) furnished in conjunction with said construction, alteration, erection or repair, and (c)
rights and claims for lien on money, bonds, or warrants due or to become due to the prime contractor
therefor. The property covered by this waiver is owned by the CitY of Arden Hills (owner), is located at
1245 West Hi2hway 96 Arden Hills MN is described as Arden Hills CitY Hall and this waiver pertains to
a portion ofthe work to be performed by Rochon Cornoration (prime contractor).
This waiver covers all labor, material and supplies for construction, alteration, erection, and repairs
furnished by the undersigned under a contract with CitY of Arden Hills through the date of this waiver in
the amount of ONE Hl fNDRED FIFTY SEVEN THOI JSAND FIVE HUNDRED SIXTY SEVEN AND
131100 Dollars ($157567.13)
This lien waiver is not valid until the amount listed above has been received.
. .
i~ GP,~r,c L BURGHARDT I
~~~~ r' -- ':,JC - MINNESOTA
:::; Jan 31,2005
~V, ,~,-.w.,.'~. B
~/V<-Le--;;t ~~~ItS
Rochon Comoration
Contractor Waiver Form
APPLICATION AND CERTIFICATE FOR PAYMENT ISUBSTITurE AlA DOCUMENr G702)
PAGE ONE OF 2 PAGES
.
.
TO !OWNER}: City of Arden Hills
4364 West Round Lake Ad
Arden Hills, MN 551'2-5794
PROJECT: Arden Hills City Hell
1245 West Highway 96
Arden Hills,MN 55112
fROM (CONTRACTOR]; Rochon Corporation
3650 Annapolis Lane North, Suite 101
Plymouth, MN 55447
APPLICATION NO: 13
PERIOD TO:
30-Sep"Ol
VIA (ARCHITECT]: Architectural Alliance
400 Clifton Avenue S.
Minneapolis, MN 55403
ARCHITECT'S
PROJECT NO:
CONTRACT FOR; General Construction
CONTRACT DATE:
CONTRACTOR'S APPLICATION FOR PAYMENT
8/15/00
CHANGE ORDER SUMMARY
Change Orders approved in ADDITIONS DEDUCTIONS
previous months by Owner
TOTAL 118,069.93
Approved this Month
Number Date Approved
5 10/9/2001 21,459.00
TOTALS 21,459.00
Net change by Change Orders 139,528.93
The undersigned Contractor certifies that to the best of the Contractor's
knowledge, information and belief the Work. covered by this Application
for Payment has been completed in accordance with the Contract
Documents. that all amounts have been paid by the Contractor for Work for
which previous Certificates for Payment were issued and payments received
from the Owner, and that current payment shown herein is now due.
By:
Date: October 1,2001
Jof
"
"\ ,. GRACE L. BURGHARDT \
~ NO'-' -:,'J r~i311C - MINNESOTA
~ r>i ~:~'":,::.:,, l>.>:rC$ Jan.. 31,2005 .
"
Application is made for Payment, as shown below, in connection
with the Contract, Continuation Sheet, Substitute AlA Document
G703 is attached.
1. ORIGINAL CONTRACT SUM..... ........................ $
2. Net Chi'mge by Change Orders.. ....................... $
3. CONTRACT SUM TO DATE (Line 1 +/-2)...
4. TOTAL COMPLETED & STORED TO DATE.........
[Column G on G703)
5. RETAINAGE:
a. % of Completed Work
(Column D + Eon G703)
b._% of Stored Material
(Column FonG703)
Total Retainage [Line 5a+Sb or
Total in Column I of G703)..
2,942.000.00
139.528.93
3,081.528.93
i,e8e,95I.ti 2,g'\~,tC.).1'
11E,i31:'.:"!1
2,:'S1,S8S.!:5
11-('1,''11",.1\,0
2,15"t 3'>0_
2,"01,'6"12. ~3
14'1,'/<;7.<;0
~zt I n~'''1 0
ARCHITECT'S CERTIFICATE FOR PAYMENT
In accordance with the Contract Documents, based on on-site observations
and the data comprisIng the above application, the Architectcertlfles to the
Owner that to the best of the Architect's knowledge, information and belief the
Work has progressed as indicated, the quality of the Work is in accordance
with the Contratt Documents, and the Contractor is entitled to payment
of the AMOUNT CERTIFIED.
6. TOTAL EARNED LESS RETAINAGE_
(Line 4 less Line 5 Totall
7. LESS PREVIOUS CERTIFICATES FOR
PAYMENT (line 6 from prior Certificate!.... $
8. CURRENT PAYMENT DUE............................. ... $
9. BALANCE TO FINISH, PLUS RETAINAGE.....
:l,SQ1,03G'.1:2!
"i:' i€: 14
919,91'.::.98
[Line 3 less line 6)
State 01: Minnesota
County of; Hennepin
Subscribed and sworn to before me this 1st day of October, 2001
NOl"Y:d~ce-;t dS~~
My Commission expires: January 31, 2005
{ifCf, Vr7.VD
,
lAttach explanation it amount certified differs from the amount applied tor.!
AMOUNT CERTIFIED................_... .............$
ARCHI~
B,,1t "
, ,
This certificate is not negotIable. The AMOUNT CERTIFIED is payable
(6ft)! /r; (
only to the Contractor named herein. Issuance, payment and acceptance
of payment are without prejudice to any rights of the Owner or Contractor
under this Contract.
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PAGE 2 OF 2
CONTINUATION SHEET
Substitute AlA Document G703
APPLICATION NUMB.ER:
APPLICATION DATE:
PERIOD FROM:
TQ:
CONTRACTOR'S PROJECT NO:
13
'-Oct-Ol
'-Sep-Ol
30-Sep-Ol
0028
Arden Hills City Hall
.
SCHEDULED PREVIOUS THIS STORED TOTAL BALANCE
CODe DESCRIPTION VALUE APPliCATION APPLICATION MATERIAL TO DATE " TO FINISH RETAINAGe
01000 GEN'l ROMTS 150,872.59 146,799.03 LeiS.58 0.00 150,872.59 i "S% 0.00 J,:)-l-J.[)J
02200 EARTHWORK 68,897.00 57,532.00 2. nt.i>],g 0.00 57,532.00 t 1,365.00 2,876.60
02480 LANDSCAPING 34,877 .00 0.00 8.080.00 0.00 8,080.00 23 26,797.00 404.00
02513 ASPHALT PAVING 57,252.00 9,790.09 0.00 0.00 9,790.09 17 47,461.91 489,50
02600 SITE UTILITIES 143,433.00 143,433.00 0.00 0.00 143,433.00 100 0.00 7,171.65
04200 CONCRETE/MASONRY 840,471.00 766,033.30 69,000.00 0.00 835,033.30 99 5,437.70 41,751.67
03410 PRECAST CONCRETE 44.565.00 44,585.00 0.00 0.00 44.565.00 100 0.00 2,228.25
05100 STEEL FABRICATION 108.186.50 107,566.50 0.00 0.00 107.566.50 99 600.00 5.378.33
05600 STEEL ERECTION 76.147.50 75,627.50 0.00 0.00 75.627.50 99 520.00 3.781.38
05500 EXPANS1N JT COVERS 571.10 0.00 0.00 0.00 0.00 0 571.10 0.00
06100 CARPENTRY 208.928.00 205,397.00 0.00 0.00 205.397.00 98 3,531.00 10,269.85
06400 MILLWORK 65.622.74 39,803.00 25,819.74 0.00 65.622.74 100 0.00 3.281.14
07160 WATERPROOFING 10.000.00 10,000.00 0.00 0.00 10.000.00 100 0.00 500.00
07530 ROOFING 62.670.00 62,670.00 0.00 0.00 62.670.00 100 0.00 3,133.50
07900 CAULKING 6,714.00 3,234.00 3.480.00 0.00 8.714.00 100 0.00 335,70
08100 HM/OOORS/HARDWAAE 29.775.00 29,775.00 0.00 0.00 29.775.00 100 0.00 1,488.75
08360 OH DOORS/AUra OPER 6,031.00 6,031.00 0.00 0.00 6.031.00 100 0.00 301.55
08800 ALUM STOREFRONT 198,578.00 195,556.00 ~ ~JOi;'2~ 0.00 19B557j-OO 100 0.00 9,928.90
09300 CERAMIC/QUARRY TILE 39,545.00 29,515.00 ~9,9Cl~.gg 0.00 3'11 ,., ,~I> 100 0.00 1,317.1:>
09500 ACOUSTICAL CEILING TI 18,565.00 0.00 14.000.00 0.00 14,000.00 75 4.565.00 700.00
09680 CARPTEfVlNYL TILE 38,422.00 28,000.00 1,913.70 0.00 29,913.70 7B 8.508.30 1,495.69
09900 16,543.00 12,720.00 0.00 .n. 0.00 B:<!:'.H:
2.11~f.7D ,<t'uto; ...
10900 ACCESS PANELS 2,127.08 437.08 0.00 0.00 ~ 437.0 21 1,690.00 21.85
10200 LOUVERS 1,900.00 1,260.00 0.00 0.00 1,260.00 66 640.00 63.00
10100 VISUAL DISPLAY BOARD 1,075.00 1,075.00 0.00 0.00 1,075.00 100 0.00 53.75
10160 TOILET PARTITIONS 4,453.83 4,453.83 0.00 0.00 4,453.83 100 0.00 222.69
10800 TOILET ACCESSORIES 3,327.00 3,327.00 0.00 0.00 3,327.00 100 0.00 166.35
12690 FLOOR MATS 2,519.00 2,519.00 0.00 0.00 2,519.00 100 0.00 125.95
10520 FIRE EXTINGISHERS 1,200.00 1,200.00 0.00 0.00 1,200.00 100 0.00 60.00
12490 WINDOW BUNDS 1,871.01 0.00 0.00 0.00 0.00 0 1,871.01 0.00
10990 WARDROBE SPECIALT1E 243.00 0.00 166.14 0.00 156.14 68 76.B6 B,31
10440 S!GNS/FLAGPOLE 6,987.00 2.933,00 0.00 0.00 2,933.00 42 4.054.00 146.65
10990 FIREPLACE 2,629.65 2.629.65 0.00 0.00 2,629.65 100 0.00 131.48
11130 AUDIO VISUAL EQUIP 3,196.07 3.196.07 0.00 0.00 3,196.07 100 0.00 159.80
14200 ELEVATOR 36,900.00 36,854.00 0.00 0.00 36.854.00 100 46.00 1.842.70
15500 MECHANICAL 389,706.00 346,395.00 15,757.00 0.00 362,152.00 98 7,554.00 18.107.60
15300 FIRE SPRINKLER 19,526.00 19,525.00 0.00 0.00 19,525.00 100 1.00 976.25
16000 ELECTRICAL 210,498.00 176,181.00 0.00 0.00 176.181.00 84 34,317.00 8,B09.05
SUBTOTAL 2,894,805.07 2,576,033.05 159,165.14 0.00 2,735.198.19 94 159,606.88 136,759.91
FEE 186,723.86 : _ 165,081.08 6,695.00 0.00 171.756.08 92 14,967.7B B,587.80
TOTAL 3,081,528.93 2,741,094.13 165,860.14 0.00 :<!,SOr:,I?\:1.:n 94 174,574.66
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Rochon Corporation
SUile "Ci
3650 A"'nC}~0!is L-sre r\ol'th
Fyrrout>i, r'JlI'J 55447
O"iice 763.559.9393
Fax 7635S9B1D1
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October 1, 2001
Ms. Jearme Sterner
Architectural Alliance
400 Clifton Avenue S.
Minneapolis, MN 55403
Re: Arden Hills City Hall
.
Dear Jearme:
Enclosed is our thirteenth Application for Payment for work performed through
September 30, 2001 at Arden Hills City Hall at 1245 West Highway 96 in Arden Hills,
MN.
~
Bill Hays
Assistant Project Manager
BH/glb
Enclosures
e
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I 1
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fI
CITY OF ARDEN HILLS
MEMORANDUM
DATE:
November 21, 2001
TO:
Joe Lynch, City Administrator
Michelle Olson, Program Supervisor TYiV
FROM:
SUBJECT: Budget
You asked me to provide a breakdown of expense/revenue from fund 226 for the year
2001. The numbers I have provided below are actual except for a few that have
outstanding expenses in which case, I estimated the final numbers.
1. Playgrounds & Fridays Trips
EXPENSE
$11,688.95
REVENUE
$6,650.00
-$5,038.95
2. Special Events
EXPENSE
Pumpkin Hunt/Turkey Shoot/Letter from Santa!
Breakfast with Santa/Easter Egg Hunt
$3,000 (Estimate - 2001)
REVENUE
$1,200 (Estimate - 200 I)
-$1,800.00
3. Adult Softball
EXPENSE
$10,759.25
REVENUE
$20,330.00
+$9,570.75
4. After School Programs
EXPENSE
$16,251.23
REVENUE
$20,000.00 (Estimate - 2001)
+$3,748.77
5, Youth Programs
a. Co-Rec Soccer League
EXPENSE
$5,488.44
REVENUE
$9,112.50
+$3,624.06
-Continued on next page-
:
b. T-BalllBaseball/Softball t''1
EXPENSE REVENUE
$3,563.63 $4,644.00
+$1,080.37
c. Dance
EXPENSE REVENUE
$4,083.00 $6,842.00
+$2,809.00
d. Tennis Lessons
EXPENSE REVENUE
$1,437.50 $2,460.00
+$1,022.50
e. Golf Lessons
EXPENSE
$750.00
REVENUE
$910.00
+$160.00
f. FootballlBasketball Camps (The City keeps $8.00 per participant for administration cost)
EXPENSE REVENUE
n~m ~~OO
+$632.00
g, Babysitting Clinics
EXPENSE
$375.00
REVENUE
$560.00
"
+$185.00
h. Sport Skills Classes
EXPENSE
$995.50
REVENUE
$2,614.00
+$1,618.50
i. Ice Skating/Hockey Skills
EXPENSE
$431.76
REVENUE
$970.00
+$538,24
j. Safety Camp (The City keeps $8.00 per registration for administration and also keeps
whatever is needed to cover staffing and supplies)
EXPENSE REVENUE
$569.00 $729.00
+$160.00
6, Recreation Guide
EXPENSE
Printing - $14,552.16
Editing/Design - $7,038.07
Postage - $1.200.00 (Approximate)
$22,790.23
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~~HILLS
City of Arden Hills
Historical Recap of Community Services Fund No, 226
Contribution Expenses and Operating Transfers Out
1991 - 2001 (Budget)
Year
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001 Budget
Gambling Organizations
10% Profit
Contributions
$84,743
77,344
64,048
55,358
85,866
74,245
87,609
75,549
77,813
66,158
$65,000
Operating Transfers Out
to Program
Fund No. 226
$17,188
51,397
23,073
20,000
15,000
16,000
23,000
54,800
50,000
78,000
$79,480