The URL can be used to link to this page

Home My WebLink AboutCCP 01-08-2001 . ~E CITY OF ARDEN HILLS 4364 WEST ROUND lAKE ROAD ARDEN HilLS, MN 55112-5794 AGENDA CITY COUNCIL MEETING, CITY HALL MONDAY, JANUARY 8, 2001, 7:30 P.M. City PhilosoDhv To provide a basic and necessary scope of quality services through the innovative and purposeful use of resources. 7:30 P.M, 1. 7:30 P,M, 2. 7:30 P.M. 3. . 7:40 P.M. 7:45 P.M, . Call to Order Approval of Meeting Agenda Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its nonnal sequence on the agenda. a. Claims and Payroll b. Res, #01-05, 2001 Fee Schedule 4. Public Comments This is an opportunity or citizens to bring to the Council s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 5. Unfinished and New Business a. City Logo Presentation, Derek Hames b, Planning Cases I. Case #00-37, Thomas Whittles, 1867 Glen Paul Avenue, Front Yard Variance 2. Case #00-40, Manufacturer's Services, 4300 Round Lake Road, Planned Unit Development (PUD) Amendment c, Website Development Task Force Recommendations d. Award of Bid, 200 I Lift Station #8 Reconstruction and Sanitary Sewer Rehabilitation Project PHONE: (651) 633-5676 . FAX (651) 633-7839 AGENDA - PAGE TWO CITY COUNCIL MEETING, CITY HALL MONDAY, JANUARY 8, 2001, 7:30 P.M. . 5. 8:15P.M. 6. 8:20 P.M. 7. 8:45 P,M. 8. Unfinished and New Business, Continued e, North Water Tower, Recommendation to Accept Proposal for Maintenance Metro East Development Partnership, Membership Renewal Request City Hall Construction 1. Combined Change Order #1 2. Payment Request #3 f, g. Administrator Comments a, City's Legislative Objectives Council Comments Adjourn The above times may vary depending upon length of issue discussion. Tentative Januarv Meetine Sehedule Meeting dates, times and locations are subject to change, Please contaet City Hall for the most current schedule, January ] Holiday January 2 Organizational Meeting January 3 Planning Commission January 8 Council Meeting January ]5 Holiday January 16 Council Worksession January 18 Ramsey County Sheriff's Contract Group January ]8 Operations & Finance Committee January 23 Parks, Trails & Recreation Committee January 29 Council Meeting January 31 Communications Committee Tentative Februarv Meetine Schedule Meeting dates, times and locations are subject to change, Please contact City Hall for the most current schedule, 7:30 P.M. February 7 Planning Commission February 12 Council Meeting February 15 Operations & Finance Committee February 19 Holiday Febrnary 20 Council WorksessioD February 26 Council Meeting February 27 Parks, Trails & Recreation Committee February 28 Communications Committee 7:30 P.M, 7:30 P.M. 4;45 P.M. 8:00 a,m, 7:00 P.M. 7:00 P.M. 7;30 P.M. 7:00 A,M, 7:30 P,M, 7;30 P.M. 7:00 P.M. 4;45 P,M. 7;30 P.M. 7:00 P,M, 7:00 A.M. Ol/05/01 FRI 09:41 FAX 6126337839 City of Arden Hills I4i 001 *************************** *** ERROR TX REPORT *** *************************** TX FlmCTION WAS NOT COMPLETED TX/RX NO 4385 CONNECTION TEL 2282149 CONNECTION ID ST, TIME 01105 09:40 USAGE T 00'00 PGS, SENT 0 RESULT NG #018 . . 01/05/01 FRI 09:25 FAX 6126337839 CIty of Arden Hills Ig] 001 *************************** *** ERROR TX REPORT *** *************************** TX FUNCTION WAS NOT COMPLETED TX/RX NO 4380 CONNECTION TEL 2282149 CONNECTION ID ST, TIME 01/05 09:24 USAGE T 00'00 PGS, SENT 0 RESULT NG #018 . . 01/05/01 FRI 09:14 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . City of Arden Hills I4J 001 ********************* *** TX REPORT *** ********************* 4379 2282191 01105 09: 13 00'44 2 OK 01/05/01 FRI 09:17 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS, SENT RESULT . . CIty of Arden HIlls ~001 ********************* *** TX REPORT *** ********************* 4381 6512279371 01105 09: 16 00'45 2 OK 01/05/01 FRI 09:18 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESIiLT . . City of Arden Hills I4J 001 ********************* *** TX REPORT *** ********************* 4382 4821262 Oli05 09:17 01'03 2 OK 01/05/01 FRI 09:13 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . City or Arden Hills I4J 001 ********************* *** TX REPORT *** ********************* 4378 6333846 Oi/05 09:11 01'22 2 OK 01/05/01 FRI 09:11 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TillE USAGE T PGS, SENT RESULT . . City of Arden Hills !g] 00 1 ********************* *** TX REPORT *** ********************* 4377 7637060891 01/05 09:10 01'18 2 OK 01/05/01 FRI 09:06 FAX 6126337839 TRANSMISSION OK TXlRX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . City of Arden Hills ~001 ********************* *** TX REPORT ... ********************* 4374 6461220 KMWB WB23 MPLS M 01105 09: 05 00'54 3 OK 01/05/01 FRI 09:08 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . CIty of Arden Hills IiZJ 001 ********************* *** TX REPORT *** ********************* 4375 6123701378 BRW, INC, 01/05 09:07 00'56 3 OK 01/05/01 FRI 09: 09 FAX 6126337839 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION IO ST, TIME USAGE T PGS, SENT RESULT . . City of Arden Hills Ig] 001 ********************* *** TX REPORT *** ********************* 4376 6286833 01/05 09:08 00'47 2 OK . . . CITY OF ARDEN HILLS ACCOUNTS PAY ABLE CLAIMS REPORT TO BE APPROVED AT OIl08/01 COUNCIL MEETING CLA]MS PAID SINCE LAST COLNCIL MEETING (0]102101) 'C~~' ':CK'DAt$:' 5,500,00 5,50000 3,581.96 I.825,02 3,46729 4,388,00 158,30 4,714,00 45,00 200,00 18790 18791 18792 18793 18794 18795 18790 18797 18799 18800 01102/01 01102/01 01/03101 01103/0] 01103/01 01/04/01 01104/01 01104/0 I 01104101 o 1I04!1I 1 PAGE 1 OF 3 ~:::::::~Mb:~)Nt::::::: :::::::coM~)tNt$\):::::;::: Rushcnber Dee Wesslund, Robert Affini Plus Federal Credit Union leMA Retirement Trust - 457 Public Em 10 ees Retirement Association AMB Pro ertv LP Docu'.-oice Communications Co E-Z Rec 'clin . Inc. NCPERS Grou Li re Postmaster SubtOlal - Paid Claims 29,379.57 I Paid Claims From Above - 29,379,57 Add Unpaid Claims, Page 3 of 3 ~ 154.784.49 Total Accounts Payable Claims for Council Approval, 01108/01 - 184,164,06 Jose hine East Street Easement Ac uisition Jose hine East Street Easement Ac uisition First Janu Pa 'roll First January Pa roll First Janu 'Pa roll Janua . Rent & Gen 0 er Ex enses Cit, Hall Voiccmail ~ .Tanu December Service PERA Life. Januarv 1st Class Presort & Standard Bulk Fees .",J)';"",",,,., p.~,bI"",I.,"" I . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 01108/01 COUNCIL MEETING PAGE 2 OF 3 IJNPAID CLAI\IS REGISTER: ~...m(.i\"\itt.. :::::::':^:~1(W~*:i:: ... ... TOI 0]/09/01 Abdo Abdo, Eick & Meyers I 000,00 2000 Audit Services T02 01/09/01 Aceware SYstems. Inc. 549,50 Annual Sunnort Al1"reement-2001 T03 01/09/01 AdvantaQe SilIns & Graohics, Toe 198,09 No Tresnassing Signs T04 01/09/0] Association ofMeLro Municinalities 3,044,00 2001 Mcmbershio Dues T05 01/09/01 AT&T 39.31 633-5676. Loni! Distance T06 01109/01 Banvan Data Systems 2,005,74 Accounting Software Sunnort T07 01/09/01 Birrs, Inc. 80,28 Portable Toilets T08 01/09/01 Corporate Exnress 39,74 Office Suoolies T09 01/09/0] first Student, Inc. 275,00 Transnortation Fee] 2/29 T10 0]/09/0] Grainl2"er, Inc. 40,76 Entn: Floor Mat TII 01/09/01 H&L Mesabi, Inc. 337.42 Snow Plow Blade Wear Edges TI2 0]/09/01 Lake Counlrv Service Coonerative 4,342,20 Insurance~Februarv TI3 01/09/0] Lake Johanna Vol. Fire Department 88,542,19 Fire Protection 1101-6/01 TI4 01/09/0 1 Lexington Floral, Tne. 24,95 Floral Arrangement-T. Moore TIS 01109/01 Lillie Suburban Ncwsoaoers ]52,]8 Legal Notices TI6 01/09/0] MacQueen Eauinment, Toe 73,31 Strai!:!:hteo Plow Arm #20 Tl7 01109/01 Met Council Environmental Services 40,74540 Januarv Sewer Chan:>:e Tl8 01/09/0] Metro Area Manapement Association 45,00 2001 Membcrshin Dues TI9 01/09/0] r..1N Deoartment of Health 300,00 Metro Water School-FR, MS, OS no 01/09/0] 1'vfN Taxnavcrs Association 125,00 200 I Mcmbershio Dues T21 01/09/01 MN Park Sunervisors Association 75,00 200] Membershin Dues T22 01/09/01 \1N Recreation & Park foundaLion 20,00 2001 Membership Dues T23 111/09/01 NationsRanc Business Finance Com. 72.00 Random Dru2 Testing: T24 01/09/0 I North Metro 1-35\'./ Corridor Coalition 6,908,90 200 I Membershin Dues T25 01109/01 Northern Water Works Sunnly 933,31 Renair Clamns T26 01/09/01 Plaisted Comnallles, Inc. ],368,2] Ice Control Sand T27 01/09/0] Owest 1,768]] Telephone Service I I Total- Unpaid Chllms m 153,105,62 I q"J)."'C'"'"""p,y"ol<.'<llLim,1 . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 01/08/01 COUNCIL MEETING UNPAID CLAIMS REGISTER, PAGE30F3 T28 T29 no T31 n2 T33 134 01109/01 01/09/01 01109/01 01/09/01 01/09/01 01109/01 01/09/01 Ramse Count TA Schifsk & Sons, lnc, The lP Cooke Com any Timesavcr Off~SLte Secretarial Vcrizon Wireless Waste Mana ement-I31aine West Weld 964,80 67,22 67.47 132,25 90,73 204,63 151.77 Subtotlll, Page 3 of 3 - Pacrc 20f3 Drou ht Forn:ard- Total Unpaid Claims n_ 1,678,87 153,105,62 154,784.49 I 2000 Rec 'clin Fees Rec cled Base 2001-02 Do leat License Ta s Recordin Secretar' Cellular Phone Service Waste Removal Sho Su lies "'no'''''''","" f'U~'"blo"oI..m,1 . c c v c c ~ c c c c 0 c c v c c 0 0 .,; 0 c :;( 0 0 c ~ N ~ .. N '<i 0: ~ ~ C C C C ~ C ~ ~ C 00 " ci 0 ~ ~ ~ N ~ cO 51 "' ; 51 ~~~ ~ c '0 0 :10' 0 .c I , " 0 ,~ 1! E " U 6 w ;g " . e I j; " > '," u .... 's: 0 '" . 0 0 u 1~ " " e " <( '~ ~ ~ :~ u E R ~ 0 c 0 . . 0 .~ E u " e . .5 'u '" 0 ~ ~ 0 0 '" E ., " Ii; 5: . ~ 0 :1 " ~ u e " " ::::~. u ;:; " . ~ w "- '" 0 ::";g' ;:i ~ ;:i :J: ,~, <: <: <: a ~ ~ ~ '" '" u " " " -.-1:"; "- " :'-0:; .5 ~ ~ ~ ~ ~ ~ ~ . ...J ...J c;- o 0 0:: ;;; ~ N N ~ .; >-0 0::- <(~ ;:IN z~ <( ,;; .., :i f-. ~ <Il ~ 0:: .~ -Ill ll._ <Il ...J :::! :I: Z W o 0:: <( ll. o ~ .u C N N ~ I M ~ 0 ~ " N 0; M M ~ M ~ 0 N M v, ~' c" '<i Wi N M - 'W . 0 0 '..~ 'u c 0 5 ~ 0 " " 0 " 0 ':::iJ: " v ;:: '" :::'.:;:l ~ - ~ ti: ~ '0 '. :!~~~ ~ ~ "- E :ii w "- )~: "- " u (~: .. " . ~ :l! e 0 ::::0: D 0: e '" i " t- E , u .;j .9- .e t- v . '" u u ~ x :i; t- ~ u " ~ u ~ ?: a u 0 '" ~ ~ iE '0 g " . " '" Il E ~ 11 E E '" ~ :i; :E N " " '," ;> ;> ~ > . M ~ . . ii: ii: ~ u g '" ] '" ~ ~ ~ ~ " :; :i; 0 ;> c u x u 0 0 0 0 E g M u g u t- '" ~ . . " . u :; ~ 0 S U t- iE '" ;> u ;> " /j 0 0 t- ';; ;> '" > 0 ~ :i; ;> '" ;;; '.g '.g E 0 :l'! ~ ~ u e u " " e <: .~ " " OJ . e . " " " " " u :i; :i; ~ '" '" :i; '" '" x x ~ '" '" '" :E '" :E '" '" 0 0 u u " " ~ t- N C ~ :0: ~ ~ ;;; ;;; ~ V M ~ ~ v M ~ "- ~ ~ .,; ~ v ~ ~ ~ ~ '" ;.:-;" 0 0 c c c c 0 :(oiI!: c ~ 0 c 0 II c ~ 0 ~ v '" a; M " M N M ...... ~ 8 " c c ~ ,,; 0 ,,; c c c c c 0 c 0 g " 0 0 0 ,,; 0 c 0 ,Q x x x x x x 8 :J:w. ~ " c c " " 0 " c 0 0 0 c c c 0 " c c 0 " ~ ~ ~ " 0 0 0 .,; a; c 0 0; 0 0 0 0 0 0; 0 0 0; M !!" ~ N ~ ~ N N N N ~ ~ ~ ~ ~ ~ ~ ~ N N ~ ~ ~ N N M M ~ N N ~ '" N ~ ~ ~ ~ ~ " ~ ::: ~ ~ ~ ~ v v ~ ~ C N ':I ~ v ~ 0 N N C ~ ~ v ~ M v v ~ M ~ 0 N 0 N, - ~ ~ ~. ~ " M ~ ~ 00 ;0 " 0 " 0 M vi M - M vi M -0 " -0 '" '" - ~ ;;:;:~ ~ 0 0 M v ~ - ~ 0 ~ ~ - ~ ~ v 0 M N M ;iIil' ~ '" ~ ~ ~, 0, N M ~ ~ ~ ~ "'. "'. ~, N, ~ '<> N ~ N N I@ ill' - - - ,-,.", ,~, .... M 0 N 0 0 ~ 0 c 3 ~ 0 ~ ~ 0 ~ N ~ ~ ~ ~ 0 '<> ~ c ~ ~ 0 g '<> v c ~ N 0 0 ~ 0 ~ ~ ~ ~ N ~ '" M ~, ~ ~ M ~ N N 0 " 0; -0 M vi vi " 0; a; 0 ci ;;;; " ci " " -0 N ci ;; " 0: ci M '" :;; -0 :oJ:>: :0: ~ ~ ~ ~ v ", ~ ~ ~ ~ ~ ~ v ~ ~ ~ ~ M ;! ~ ~ ~' '" ~, c, v, M N ~ N, ~, ~, '" N v ~, v, '" '" v, N N lit .e - - N N' N N' N N - - f4' '~' ~ w " , ~: 0 . . " " . '" " ~ ':i . 1 ~ ~ "0 '" ......... Oi ~ '" .~ c ~ 11 v e 2 ~ " 0 x ,01 u " ~ ~ '. ~ '," ," u " u E .g ~ .~ 0 ," ~: 0 '" ~ E ~ 2 " " . 8 ~ a ,~' :;; '" ~ 0 0 ~ ~ 0 0 ;, ~ c E g 0 0 v ~^ u ~ " .,'.... ~ ~ ~ "' ~ " . " e .# ~ . ~ '" 2 t- "' '" u "."... ~ :ji 0 u ~ 0 ~ ~ t- el: " " '" 01 E '" " 0 " " c .c 5 " t- o " 1E " ~ 0' of o' ~. 0 e E " ~ " 0' ~ g -d '" 0 "' x x '," " ~ " u 01 ~ c " 0 0 " E w ~ " ~ '0 ~ j . c ~ . :E ~ " ~ 'l;; 0 " 0 " 0 e e .E .:-: ~ " u ~ " :E " u " . ;;; :E ~ ~ (5 ;;; U :::n::: "', ~ '" '" '" ~ u Z ~ '" '" '" "- '" '" " t- U :,-:-;:.: ,'ii' M M ~ ~ ~ 0 N ;; v ~ N M v ~ '<> ~ ~ ;; N ~ ~ N - ~ ~ ~ 'i ~ ;; ;; ;; N S N 0 0 0 8 0 c 0 c c c c c 0 0 s c c c 0 c c c ::0 c c c c c c c c c c c 0 c c S 0 c c c c c 0 c c c c c c c c c c c ;;: ~ ~ ~ ~ N N N N N N N M N N M M M M M M M v v v v v v v v w ,i;ij' .~...~ C1 M v ~, ~ ~ ~ ~ c ;0 N M :1; ~ ~ ~ ~ ~ c " N M v ~ ~ ~ ~ ,f'(' ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ I ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ '" ~ v ~ M C v ;;;; " .,; vi v c ~ ~ N ~ ~ N' M <: ,g " ~ ,g v, " c " N . '" <: " e " '" 'B ~ '" " '0 '" 'ii ~ ,3 " '" :l' :E " <: <: " " u u u z Ii: Ii: ...J ~ " " 0 . e " " t- '" E ~ " "8 ~ 0 '" 2: ~ " 0 ~ 'ti '" " '~ ~ .s ~ u 0 " ~ ~ '" " . . 0 . ~ ~ ~ 0 '" '~ 0 ~ '," ;0 e 0 . 0 t 0 " " .0 . iil 0 t- !i 1 ~ " 1l a. r E " "" ~ " .. '" .s u ~ ~ 0. a 0 c i'! ~ ~ " 5 " ~ ~ ~ .f 0 " "0 z ~ '0 ~ ~ '"' ~ 0 . " ( . . . CITY OF ARDEN HILLS MEMORANDUM DATE: January 3, 2001 TO: Joe Lynch, City Administrator ;0:;) Sheila Stowell, Administrative Secreta~ 2001 Fee Schedule FROM: SUBJECT: Backl!round The City Council has historically approved an annual fee schedule. Staffhas reviewed the current fee schedule, and finds most fees to be appropriate, with several minor changes to the fee schedule currently used. Those changes are: VII. Utility Hook Up Charges . Fee for customer requested water meter accuracy testing as reflected by ordinance V. Parks and Recreation . Resident and Non-Resident fees for Ball Field Rental, Ice Rink Rental, Warminghouse Rental, Picnic Shelters, and Community Garden Plots . Dog/Cat License Change to biannual These fees are more in keeping with the actual cost of doing business. Recommendation Staff recommends the adoption of Resolution #01-05, establishing the fee schedule for 2001. . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 01-05 A RESOLUTION ESTABLISHING THE FEE SCHEDULE FOR 2001 WHEREAS, Section 13-24 of the Arden Hills City Code provides that permit/license fees be established from time to time by Resolution adopted by the City Council; and WHEREAS, the Council has expressed a desire to review the fee schedule on a regular basis; and WHEREAS, staff has completed a formal review of all fees charged by the City, and would recommend that the attached fee schedule for the year 200 I; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills that the attached fee schedule be adopted: (See Attachment A) . BE IT FURTHER RESOLVED, that these fees shall become effective upon January 1,2001. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 8th DAY OF JANUARY, 2001. DENNIS PROBST, MAYOR ATTEST: JOSEPH P. LYNCH, CITY ADMINISTRATOR . . . . CITY OF ARDEN HILLS 2001 FEE SCHEDULE (includes sales tax where appropriate) (Effective January 9, 2001) I. ADMINISTRATIVE Dogs and Cats (2 YEARS; pro-rating for second year only @ $11.00) Dog License (2 YEARS) $22.00 Cat License (2 YEARS) 22.00 Duplicate or Lost Tag 5.00 Boarding: Dogs (Daily) 11.00 Cats (Daily) 11.00 Administrative Animal Handling (Per Animal) 2,00 Disposal: Dog 22.00 Cat 20.00 Impoundment: First Offense 20.00 Second Offense 40.00 Third Offense 60.00 Residential Dog Kennel License (ANNUAL) 10.00 Meeting Document Subscriptions (Annual) Minutes Regular City Council Meeting $64.00 Regular Planning Commission 51.00 Meeting Agendas Regular City Council Meeting 12,00 Regular Planning Commission 6.00 Meeting Agenda Packets Regular City Council Meeting V ARIES Regular Planning Commission V ARIES Meeting (Cost based on per sheet/staffIabor/postage as applicable) Miscellaneous Administrative Fees Counter and/or Per Sheet (8-1/2 xlI) $ 0.15 Special Document Photocopy Requests Per Sheet (Duplex) 0.25 Per Sheet (Legal- 11 x 14) 0.30 Per Sheet (Ledger - 11 x 17) 0.30 Assessment Search 10.00 II. BUILDING CONSTRUCTION . Building Permits Fees are based upon Table 1A of the 1997 U.B,C. and are determined by the City's Building Official. Plan Review Fee 65% of Building Permit Fee Re- Inspection $20.00 STATE SURCHARGE ,0005 x construction value Mobile Home $50.00 Location Permit Demolition Includes: Wrecking, 50,00 relocating and moving buildings (for all types of buildings, including mobile home relocation) Swimming Pool 50.00 STATE SURCHARGE 0.50 Fence Construction Base Fee $15.00 Plus Per 100 Feet 6,00 STATE SURCHARGE 0,50 . Blacktop or Base Fee $18,00 Concrete Sidewalks, Parking Lots, Driveways Plus Per 100 Feet 6.00 STATE SURCHARGE 0.50 Plumbing Minimum Fee $35.00 . Residential First Fixture 15,00 Each Additional Fixture 7,50 . Commercial, 1.25% ofTotal Bid Industrial, plus $50.00 Institutional STATE SURCHARGE **0,50 * * Surcharge computation is based on the permit fee, Surcharge equals 0,0005 of each permit fee, or $,50, whichever is greater. . . Electrical Permit I Minimum Fee I *$22,00 Maximum Fee $110.00 for Single Family Dwelling Other fees are based on amperage and are determined by the City's Electrical Inspector. I STATE SURCHARGE I 0,50 Heating or Minimum Fee $35,00 Mechanical Permit . Residential 2% of total bid . Commercial, 1.25% of Total Bid Industrial, plus $50.00 Institutional STATE SURCHARGE **0,50 Surcharge computation is based on the permit fee, Surcharge equals ,0005 of each permit fee, or $,50, whichever is greater. . Fire Suppression Fees are based upon Table lA Permit of the 1997 U,B.C. and are determined by the City's Building Official. Plan Review Fee 65% of Fire Permit Fee Re-Inspection $20.00 STATE SURCHARGE ,50 Surcharge computation is based on the permit fee, Surcharge equals .0005 of each permit fee, or $.50, whichever is greater. III. LIOUOR/ALCOHOLIC BEVERAGES (Fees Paid AnnualM Liquor (Annual- No pro-rating) On-Sale 1,999 square feet (SF) or less $3,300.00 2,000 - 2,999 SF 4,400,00 3,000 - 3,999 SF 5,500.00 4,000 SF or more 6,600.00 Sunday On-Sale 200,00 Off Sale 200,00 Club Fee 300.00 Investigation Fee 150.00 Malt Beverages On-Sale 120.00 Off-Sale 40,00 Wine On-Sale *2,000.00 (*or half of On-Sale License Fee - whichever is less) Strong Beer I *No Charge (* as part of On-Sale Wine License) . IV. MAPS AND ORDINANCES Ordinances Zoning $26.63 Sign 10,65 Subdivision 10,65 Code of Ordinance 106.50 Comprehensive Plan 60,00 Maps Zoning (11 x 17) - B/W .75 Zoning (11 x 17) - COLOR 3.17 Streets 2.00 Copies of As-Builts 4.50 V. P ARKS AND RECREATION FEE SCHEDULE Ball Field Rental** Per Hour $30.00+ Ice Rink Rental** Per Hour 30,00+ Warminghouse Per Hour 30.00+ Rental** Picnic Shelters Includes two (2) picnic tables 30,00+ and one (1) trash container per day *Plus a Refundable $50.00 Damage Deposit Additional Picnic Table(s) 25.00 and/or Trash Container(s) Community Annual 18.00 Garden Plots **Only allowed during non-public use hours. +Non-Resident Fees are $60,00 Per Hour or Day as applicable. VI. PLANNING AND ZONING Preliminary Plat *25.00/lot + consulting fees *$250.00 and escrow Final Plat *Included in Preliminary Plat N/A + consulting fees Lot Split/Minor * + consulting fees * 175.00 Subdivision Rezoning/Comprehen * + consulting fees *250.00 sive Plan Amendment Variance * + consulting fees *125,00 Special Use Permit * + consulting fees *200,00 (SUP)/ Amended SUP Planned Unit * + consulting fees and escrow *300,00 Development (PUD) Vacation of Easement * + consulting fees and escrow *125.00 . . . . Apportionment of * + consulting fees *30.00 Assessments Zoning Ordinance *+ consulting fees and escrow *250,00 Amendment VII. UTILITY HOOK-UP CHARGES . . Water Permit Water Service Installation $35.00 Interior Plumbing (New 5,00 Home) Interior Plumbing (Existing 10.00 Home) Temporary Water Shut 30,00 Offrrurn On Permanent Water Disconnect 200,00 Fee Curb Box and Service Lead: 150,00 . 1" Service connection on unsurfaced street Restoration of typical road 60.00 mix street Restoration of higher-type * Set by Engineer street Larger than 1" Service *Set by Engineer Connection Plan Check Fee * Set by Inspector Re- Inspection 10.00 STATE SURCHARGE 0.50 Water Meter/Spacer Charges . Non-Radio Read Water Meter Meter Size* Installation Chare:e 3/4" x 7-1/2" Meter $175.00 3/4" x 9" Meter 200.00 1" Meter 300,00 1-1/2" Meter 555,00 2" Meter 730.00 *Iflarger than 2", call Public Works Director for Price Quote, Customer Fee includes removal of meter, $100.00 Requested Water bench test at maintenance Meter Accuracy facility, and returning meter to Test residence* * ** Fee will not be applied if the meter is found to be inaccurate to an amount exceeding three percent (3%). . Water MeterlSpacer Charges . Radio Read Water Meter Metcr Size* Installation Charee 3/4" x 7-112" Meter $315,00 3/4" x 9" Meter 340.00 I" Meter 380.00 1-1/2" Meter 610,00 2" Meter 765,00 *Iflarger than 2", call Public Works Director for Price Quote. Sewer Permit New Connections $35.00 AlterationslRepairs 35.00 (Minimum Fee) Plan Check Fee * Set by Inspector Inspections * Set by Inspector Re-Inspection *V ARIES *(Consult City Building Inspector) SAC, *V ARIES *(Included in Building Permit Fee) STATE SURCHARGE 0.50 . Storm Utility Prohibited Sump Pump $100.00 Connection Surcharge per month VIII. MISCELLANEOUSIRETAIL ACTIVITIES Boutique/Garage Application/notification of N/A Sale City Hall required Casual Roadside Application/notification of N/A Stands City Hall required Tent Permit $50.00 Sidewalk Sales 50.00 Amusement Includes: Arcade, dance hall, 100,00 Facilities movie theater, poollbilliard tables, bowling alleys, indoor tennis, skating facility, outdoor tennis, driving ranges, etc, (Refer Code) Bulk Fuel Storage Wholesale - Liability 200.00 Insurance Required . \ . Charitable Investigation Fee 150,00 Gambling Premises Permit Grocery Per 1,000 Square Feet (SF) or 20.00 fraction thereof HotellMotel Per Room 6,00 Courtesy Bench Non-Advertising per bench 25.00 With Advertising per bench 75.00 Massage Per Facility 3,000.00 Parlor/Sauna Personal Service License 100.00 Mechanical and/or Includes: Amusement devices, Refer Code Electronic musical devices, amusement Recreation Device rides, bowling alleys, etc. 1 Device 50,00 2 - 4 Devices 100,00 5 - 10 Devices 275.00 11- 15 Devices 605.00 16 and over 900.00 Retail Sales Includes: Antique shops, 50.00 beauty /barber shops, boat dealers, Christmas tree sales, dry cleaning, laundry, bakery, candy, meats, wholesale foods, caterers, motor vehicle sales, optometrist, mortuary, video sales/rentals, over-the-counter cigarette sales, vending machines (excluding cigarettes), and the selling of retail goods or services not listed Retail Cigarette 200,00 Sales Restaurants - Cafes, Per 1,000 Square Feet (SF) or 20.00 Coffee Houses, etc. fraction thereof Restaurants - $300,00 Drive-thru Service Stations Liability Insurance Required 100.00 . . IX. SIGNS Initial Fee/Per Sign $50,00 STATE SURCHARGE 0,50 (per permit) Annual Renewal 100 Square F eet* (SF) or less 20.00 Fee/Per Sign *Maximum allowable size Temporary 50,00 STATE SURCHARGE .50 Impoundment First Offense N/C - Warning Second Offense 20.00 Third Offense 40.00 X. MISCELLANEOUS FEES/PERMITS Annual Rubbish $75,00 Hauler Contractor' License 30.00 Res, #01-05, Adopted 1/8/01-Effective 1/9/01 t . . . .. e e e MINUTES CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, DECEMBER 6, 2000 7:30 P.M. - ARDEN HILLS CITY HALL DRAFT CALL TO ORDER Chair Steve Erickson called the meeting to order at 7:35 p.m. ROLL CALL Present were Chair Steve Erickson, Commissioners Stephen Baker, Terri Duchenes, Brent Nelson, and Dave Sand, Therese Galatowitsch was absent. Also present were Councilmember Gregg Larson and Planner Jennifer Chaput, City Attorney Joe Filla, and Recording Secretary Mary Mullen, APPROVAL OF MINUTES FROM PLANNING COMMISSION MEETING HELD ON NOVEMBER 1. 2000 Commissioner Sand moved, seconded by Commissioner Duchenes, to approve the November 1, 2000 minutes, The motion carried unanimously (5-0), PLANNING CASE #00-37 - THOMAS WHITTLES - FRONT YARD SETBACK VARIANCE -1867 GLEN PAUL AVENUE - PUBLIC HEARING Chair Erickson opened the public hearing at 7:37 p,m. Ms. Chaput explained that the applicant is requesting a front yard setback variance (35,5 feet proposed, when 40 feet is required) for a kitchen addition at 1867 Glen Paul Avenue, zoned R-2, Ms, Chaput stated that Mr. Whittles, the applicant, contacted the City for a building permit in August, 2000, to discuss an addition to the front of his home, She added that it was identified that he required a front yard setback variance, She noted that the City received his application on September 25, which was found incomplete because the request was unclear and the applicant did not address the five hardship criteria, Ms, Chaput stated that Mr. Whittles submitted a letter with his application request. She added that the applicant was notified that the application was still incomplete since the hardship criteria, as requested previously, was not addressed. She noted that Mr. Whittles submitted an additional letter, addressing the five hardship criteria. Ms, Chaput stated that Mr, Whittles came before the Planning Commission with Planning Case #98-19, variance for a side yard setback for a detached garage (four feet where ten feet was required). She added that the applicant informed her that a survey was not required for this Planning Case and, upon further review, found that a survey was not submitted, She noted that she discussed this issue with the Building Inspector who confirmed that he did not have a survey ARDEN HILLS PLANNING COMMISSION - DECEMBER 6, 2000 2 for this property on file. e Ms, Chaput stated that the Building Inspector is convinced that Mr, Whittles is aware of his property line locations so he has not required a survey from him for work completed in the past, She added that the Building Inspector has found that Mr. Whittles installed the foundation for this project already, without a building permit. She noted that the foundation was not installed to meet frost requirements and, if the variance is granted, will have to be re-done, Ms, Chaput stated that the central front portion ofMr. Whittles' home is currently situated 35.5 feet from the front yard setback. She added it is currently non-conforming because it does not meet the front yard setback requirement. She noted that the remainder of the home is 39,5 feet from the front yard setback. Ms. Chaput stated that Mr, Whittles wishes to build an addition onto his home from the 39.5 feet to be in line with the portion that is 35.5 feet from the property line, She added that the front yard setback for the B-2 zoning district is 40 feet. She noted that he requires a front yard setback vanance. Ms, Chaput identified the variance criteria for this case and reviewed the variance findings as defined by the variance criteria, She added that the applicant has responded to the hardship criteria in a letter. She noted that for this application for a front yard setback variance at 1867 Glen Paul Avenue, staff can make the following findings: ], Whether the circumstances for which the variance is requested are unique to the property, .. The properties along Glen Paul Avenue are, generally, between thirty-five and forty feet from .. the front yard setback, The current code requires that the houses be placed forty feet from the front property line, There are no plans to amend the language of the ordinance nor does the comprehensive plan forecast any future changes to this area, This location of the home, terrain or shape of the property is no different than its neighboring properties. Therefore, this request does not possess any unique circumstances. 2, Whether granting the variance would be in keeping with the spirit and intent of the City's Zoning Code, The intent of the zoning ordinance is to ". ..fix reasonable standards to which building, structures and land shall conform for the benefit of all". The zoning ordinance also states that a variance should only be granted if the configuration of the property prohibits reasonable development that may be permitted on a similar sized lot within the same district. This lot is no different from other lots in the district. There is no physical feature of this property that is prohibiting development so that it needs to occur within the setbacks. Any reasonable development that could be constructed on any lot in the district could also be duplicated on this lot according to the standards that have been set. Therefore, granting a variance for this application would not meet the spirit and intent of the zoning ordinance, 3, Whether the property in question can be put to a reasonable use without granting of a variance, A single family home is currently constructed on the property, Therefore, the property in . question has already been put to a reasonable use, The applicant is proposing to add on to the front of his home because of the interior layout and location of the kitchen, However, it is possible to reconfigure the addition in some matter to avoid requiring a variance from the . . . ARDEN HILLS PLANNING COMMISSION - DECEMBER 6, 2000 3 ordinance. It can not be said that without this variance, the property could not be put to a reasonable use. 4. Whether the hardship was created by the property owner. Although the shape of the lot and position of the house are not the fault of the current owner, the owner is proposing the addition within the setback area, creating the need for a variance, This could be avoided by reconfiguring the addition so that it was not within the required setback area, The need for this variance is being created by the property owner. 5, Whether granting the variance will alter the essential character of the neighborhood, The current structure is situated at 35,5 feet from the front yard line, Therefore, to expand the home by four feet to match this setback will not significantly alter the character of the neighborhood, However, it should be noted that the structure is currently nonconforming by building placement and, by ordinance, nonconforming structures should not be expanded, If this is not the intent of the City, then the ordinance should be amended. Ms, Chaput stated that staff recommends that Planning Case #00-37, front yard setback variance (35.5 feet proposed, when 40 feet is required) for the property located at 1867 Glen Paul Avenue, be denied for the following reasons: 1, The circumstances of the request are not unique to this property in the Glen Paul Avenue area or the R-2 zoning district; 2, By not meeting the provisions of the ordinance, the application does not meet the spirit and intent ofthe City's Zoning Code; 3. The property can be put to a reasonable use without this variance and the proposal could be reconfigured outside of the setback area; and 4, The hardship is being created by the property owner by proposing an addition within the setback area, Ms. Chaput stated that if the Planning Commission makes a recommendation on this Planning Case, then it would be heard at the Monday, January 8, 2001 regular meeting of the City Council. She added that the City Council does not hold a second meeting in December, 2000, and the sixty days will be extended an additional sixty days for this application due to the holiday time table, Commissioner Duchenes stated the staff memo noted that the proposed addition could be reconfigured, She asked whether there was sufficient space in the sideyard setback for such an expansion, Ms, Chaput stated she does not know the full dimensions of the property and was not suggesting any alternatives, She added that a variance was granted to the homeowner for a detached garage a few years ago, and there is a large backyard, Tom Whittles, 1867 Glen Paul Avenue, stated the home is 40 years old, noting the home was built before City ordinances were in place, He added that other residents on his street have such an addition on the front oftheir homes. Mr. Whittles stated his home is on a narrow lot with little room for expansion, He expressed frustration that the City might deny his request. He added, in his opinion, City staff have been unwilling to cooperate with him, ARDEN HILLS PLANNING COMMISSION - DECEMBER 6, 2000 4 Commissioner Sand stated the Commission has yet to render an opinion, and requested that the applicant show some deference to the Commission, e Mr. Whittles reiterated his frustration that City staff are recommending denial of the case, He added the proposed addition would not bring the home any closer to the front lot line. He noted he applied for a building permit before any work was done, Chair Erickson asked whether work was initiated before the building permit was approved. Mr. Whittles confirmed that the blocklayer whom he hired completed the work while Mr. Whittles was on vacation, Chair Erickson stated it appears the work which was done did not meet the necessary requirements, Mr. Whittles stated it was not his intention to do anything behind the City's back, Chair Erickson reiterated that work on the project commenced before the building permit was secured, He added there are two separate issues to be considered: the zoning issue, and the permit application, Chair Erickson asked what portion of the home was adjacent to the proposed addition. Mr. Whittles stated the addition projects off the existing kitchen at the front ofthe home, Chair Erickson asked whether there are records regarding other homes in the area with similar additions, Mr, Whittles stated the homes near him were built with the addition he is proposing already attached, Chair Erickson stated he is unaware of the setbacks on those homes. Mr. Whittle stated the addition will improve the home and give him more living space, e Chair Erickson closed the public hearing at 7:50 p.m. Chair Erickson recalled similar cases on which the Council had decided, where the primary issue was whether the proposed addition extended the nonconformity of the home in question, Ms, Chaput stated that staffs evaluation of the case is based upon the City's zoning ordinance and represents the strictest interpretation of State and City variance codes. She added these include the basic principle that non-conforming structures should not be expanded, Chair Erickson reiterated that the Commission has had previous discussions regarding homes with some degree of nonconformity, which minor additions did nothing to increase, Commissioner Sand recalled a case involving a request for a deck on a home on the north shore ofKarth Lake. Chair Erickson recalled a case involving a request for a front entryway on a home near Lake Josephine. He added that if the proposal does not increase the nonconformity, it can fall within the code. Ms. Chaput recommended that the Commission might wish to amend the City ordinance pertaining to setbacks as it becomes difficult to maintain a precedence. Commissioner Baker stated that in previous cases, the Commission required that the nonconformity would not be allowed to continue through additional construction if the improvements were destroyed, Commissioner Sand stated he is familiar with the house and neighborhood in question, He added the proposed addition would improve the home, He added that if the kitchen is located at the front of the house, it would not make sense to put the addition in the back of the house, He noted that might represent the hardship in this case. Ms, Chaput stated that hardship should be related to the physical characteristics ofthe property. e . . . ARDEN HILLS PLANNING COMMISSION - DECEMBER 6, 2000 5 Joe Filla, City Attorney, stated that hardship is defined as three elements: whether the property owner has reasonable use of the land unless the variance is granted; whether the variance will alter the character of the neighborhood; and unique circumstances of the property, He added these are subjective standards which will change with the collective makeup and judgment of the decision-making body, Mr, Filla stated is it necessary to decide whether the applicant can have a reasonable use of his property without encroaching on the setback. He added the community standard of what is reasonable can change over time, Chair Erickson stated he is inclined to support the request, as 2 of the 3 conditions described by Mr. Filla support it. He expressed concern with regard to the applicant's disregard ofthe building permit process, noting that will be corrected if the variance is granted and the work will be redone according to City Codes. Ms, Chaput agreed. Commissioner Nelson asked where the footings should have been laid. Mr. Whittles stated that City code requires a setback depth of 42 feet, and the footings were laid at 32 feet. Mr. Whittles stated he is taking the blocklayer to municipal court, Commissioner Duchenes stated that the house predates the City's zoning ordinance which creates a unique circumstance for the property as a whole. She added that if the house had been built after the zoning ordinances were in place, it would have been within setback requirements with room for expansion, She noted that the home has existed without an addition for many years, Commissioner Baker stated he has difficulty finding a hardship in this case. He added that no photos of the property were included in the memo, so it is difficult to envision the addition on the property. He expressed concern that the Commission would approve an addition with no idea of what it will look like, and how it will impact the neighborhood. Commissioner Sand stated he would support the request as the addition would not detract from the character of the neighborhood. He expressed concern with regard to the process used by the homeowner. He added he hopes the applicant has realized the Commissioners are reasonable and willing to listen, noting that a friendly attitude would improve the applicant's chances. Commissioner Sand expressed concern that residents often assume that the City government is unreasonable and unwilling to cooperate with homeowners, He added that homeowners should follow the City's guidelines for building permits and variances. Commissioner Sand moved, seconded by Commissioner Nelson, to recommend approval of Plarming Case #00-37, front yard setback variance (35,5 feet proposed when 40 feet is required), 1867 Glen Paul Avenue, for the following reasons: 1. 2. The variance is in keeping with the spirit and intent of the City's Zoning Code, A variance is necessary as the expansion of the kitchen is required at the front of the home where the kitchen is located. The hardship was not created by the homeowner as the home existed prior to City ordinance enactment. The addition will not alter the essential character ofthe neighborhood. 3. 4, ARDEN HILLS PLANNING COMMISSION - DECEMBER 6, 2000 6 Voting on the motion: Duchenes, Erickson, Nelson, and Sand voted aye, Baker voted nay. The motion carried (4-1), . This Planning Case wil1 be reviewed at the Monday, January 8, 2001, City Council meeting, PLANNING CASE # 00-40 - MANUFACTURERS' SERVICES - PLANNED UNIT DEVELOPMENT AMENDMENT - 4300 WEST ROUND LAKE ROAD - PUBLIC HEARING Chair Erickson opened the public hearing at 8:16 p.m, Ms. Chaput explained that the applicant is requesting to amend the Planned Unit Development for 4300 West Round Lake Road for expansion of a trash compactor from eight yard compactor to a forty yard compactor, Ms. Chaput stated thatManufacturers' Services contacted the City regarding the expansion of their current compactor in October. She added that they have been located at 4300 West Round Lake Road since August, 1997, and since this time, they have grown significantly in staff and business, requiring the need for an expansion to their compactor. Ms, Chaput stated that the business currently uses an eight yard compactor and would like to expand it to forty yards. She added that the eight yard compactor was approved as part of Planning Case #96-12. She noted that the expanded compactor would al10w the business to operate more efficiently with a more cost effective way of disposing of solid waste. . Ms, Chaput stated, with regard to zoning requirements for screening of mechanical equipment, that Section VI, E, 4,j of the Zoning Ordinance requires that, "Screening shal1 also be provided where mechanical operating equipment is located on the ground or on the roof of the premises., ,constructed and located to prevent direct view of the equipment". She added that screening types may be a fence, wal1 or landscaping area. It is the property owner's responsibility to provide screening, as required, Ms, Chaput stated that the eight yard trash compactor is currently not screened, She added that it is situated outside a large screened area, holding liquid nitrogen tanks, She noted that the compactor is not currently enclosed because it is pul1ed five days a week for servicing and can not be accessed from within an enclosure, Ms, Chaput staled that the compactor is not visible from the road since it is screened by the adjacent enclosure, She added that since the proposed compactor is significantly larger than the existing compactor, the applicant has proposed a screening fence that juts out from the enclosure to solely screen the compactor from the road, She noted this would be one side of screening, not an enclosure. Ms. Chaput stated that the applicant proposes that it match the materials and height of the existing screening that is currently beside the compactor and extend for the length that the compactor surpasses the enclosure, She added the proposed forty yard compactor is an overall . length of26' plus the doghouse which is an additiona125', Ms. Chaput reviewed a site plan showing the phases of development in this area which demonstrates that the area where the compactor currently is situated and will be expanded within ARDEN HILLS PLANNING COMMISSION - DECEMBER 6, 2000 7 . does not affect parking or circulation in the parking area. She added there is plenty of room within the boundaries of the lot to accommodate the larger compactor. She reiterated that the proposed compactor is required for this business to operate efficiently, She noted there are no other zoning code requirements that require review for this application, Ms. Chaput stated that staff recommends approval of Planning Case #00-40, Planned Unit Development amendment for 4300 West Round Lake Road for the expansion of a trash compactor from eight yards to forty yards, with the following conditions: 1. Construction of a screening fence in the location shown on the applicant's plan of the same materials, opacity and height of the existing screened enclosure to the west of the existing compactor, screening liquid nitrogen tanks. 2, Application for a building permit must be made with the Building Inspector. Ms, Chaput stated that if the Planning Commission makes a recommendation on this Planning Case, then it would be heard at the Monday, January 8, 2001 regular meeting of the City Council. She added that the City Council does not hold a second meeting in December, 2000, and the sixty days will be extended an additional sixty days for this application due to the holiday time table, . Commissioner Baker asked whether the applicant is proposing the relocation of the existing compactor. He added that Exhibit C-3/8 of the staff memo is a photo which depicts a small compactor located to the east of the nitrogen tanks, Suzanne Compton, a representative of Manufacturers' Services, stated that photo shows a dumpster which is used for wood skid recycling which is on-site permanently, She added the dumpster is emptied approximately once a month. Commissioner Sand asked whether that dumpster was included in the request. Ms. Chaput stated she was unaware of the presence of that particular dumpster. She added that she has brought such issues to the attention of United Properties, the property owner. Ms. Compton stated the wood skid dumpster is not a permanent fixture as it is taken away and emptied. She added that wood skids would clutter that area if the dumpster were not utilized, Ms, Chaput stated that she has met with Kelly Ortley, Property Manager for United Properties, about this and other dumpsters. She added Ms, Ortley is concerned with screening requirements for the dumpsters on this site, She noted this issue could be brought to Ms, Ortley's attention, Ms. Compton stated that her company has grown in recent years and has found its current compactor to be insufficient. She added that a bigger compactor would be installed in the same location as the current compactor, Chair Erickson stated the proposal is reasonable, He added the applicant is willing to extend the fence which is unusually tall. Ms, Compton stated the fence is 20 feet tall to cover the heights of the tanks, . Chair Erickson stated this case reiterates the Commission's concern with the lack of sufficient screening at this location. He added the Commission has brought this concern to United Properties in conjunction with previous planning cases. He noted he would favor wingwalls which would screen the entire area from the road. ARDEN HILLS PLANNING COMMISSION - DECEMBER 6, 2000 8 Chair Erickson requested that Ms, Chaput encourage United Properties to consider wingwalls in A her discussions with them, He added that another issue has arisen with this case which will .. require some discussion between the City and the applicant, which is the semi-permanent dumpster on the site which is apparently necessary for the business, He noted that some creative definition for this fixture is necessary as it does not technically require screening. Ms, Chaput stated that Ms. Ortley has indicated that screening would be the responsibility of the management company. She added there were specifications in original PUD for screening, and Ms, Ortley was unsure how to approach the various individual enclosures, Commissioner Baker stated he would support this request. He added it is the first application of its kind to the Commission that has incorporated a screening design into its specifications, He expressed his appreciation of the applicant's efforts, He noted the City should find a more comprehensive solution to this issue. Commissioner Baker asked whether the 20 foot fence was the applicant's suggestion, Ms. Compton confirmed that her company believes that a consistent line would look better. The Commission agreed. Ms. Compton stated that the fence could not be constructed until warmer weather because cement could not be poured, She asked whether screening could be constructed in the spring, Dave Scherbel, Building Inspector, stated that such Spring projects are usually given a deadline A oOune 1. Commissioner Sand requested that a deadline oOune 1 be added as a condition of .. approval. Commissioner Baker moved, seconded by Commissioner Duchenes, to recommend approval of Planning Case 00-40, Planned Unit Development amendment for 4300 West Round Lake Road for the expansion of a trash compactor from eight yards to forty yards, with the following conditions: 1. Construction of a screening fence in the location shown on the applicant's plan of the same materials, opacity and height of the existing screened enclosure to the west oflhe existing compactor, screening liquid nitrogen tanks. 2, Application for a building permit must be made with the Building Inspector. 3, Installation of screening at a time agreeable with City staff when weather and soil conditions are suitable, no later than June 1,2001. The motion carried unanimously (5-0), This Planning Case will be reviewed at the Monday, January 8, 2001, City Council meeting. PLANNING CASE # 00-43 -IMAGINALlTY - SITE PLAN REVIEW (SIGN PLAN) - 4211 N. LEXINGTON A VENUE - PUBLIC HEARING Ms, Chaput stated that Planning Case #00-43 was withdrawn by the applicant. She stated it would be necessary for a public hearing to be a matter of public record, e ARDEN HILLS PLANNING COMMISSION - DECEMBER 6, 2000 9 Chair Erickson opened the public hearing at 8:39 p,m, There were no comments on this case, . He closed the public hearing at 8:40 p.m. Commissioner Sand stated he was disappointed as he had wished to commend the applicant on their signage proposal and site plan, Ms, Chaput stated the property has a new owner who may wish to review the site plan which may be presented again at a future date, PLANNING CASE # 00-41 - CITY OF ARDEN HILLS - ZONING ORDINANCE AMENDMENT (NB DISTRICT LANGUAGE) SECTION 5 (E) AND (m #3 - PUBLIC HEARING Chair Erickson opened the public hearing at 8:41 p.m. Ms, Chaput explained that the City of Arden Hills requests that Section 5 (E) and (H) #3 of the Zoning Ordinance #291 be amended to allow multiple family dwelling units in the neighborhood business district, with restrictions, . Ms. Chaput stated that on September 27, 1999 (Planning Case #99-04), the language for a new zoning district, the neighborhood business district, was adopted by the City Council and inserted into the City's Zoning Ordinance, She added that while reviewing the proposed rezoning for seven groups of properties for this district at the November 1,2000 meeting (Planning Case #00- 38), the Planning Commission recognized that the neighborhood business district language did not permit any types of dwelling units. She noted that the Planning Commission directed staff to propose an ordinance amendment for the December meeting, addressing this issue. Ms, Chaput stated that this issue was also raised at the November 27,2000 City Council meeting. She added the City Council unanimously approved the change in zoning of the seven groups of properties to neighborhood business, as recommended by the Planning Commission. She noted that there was some concern about the limitations of the district language since dwelling units are not permitted. Staff informed the City Council that the Planning Commission would be reviewing this issue at the December 6, 2000 meeting. Ms, Chaput stated that the Zoning Ordinance lists a number of different dwelling types that are permitted in various districts of the City, She added the purpose of the neighborhood business district is to promote pedestrian fiiendly, mixed-use environments, similar to the popular planning concept of new urbanism. She noted this type of district should encourage live/work environments within it. Ms, Chaput stated that multiple family dwelling units are typically the more appropriate dwelling type to locate above a business in a district such as this. She added that since this is a business district, some restrictions should be placed on permitting dwelling units as a sole use on a property. She noted, as an example, that dwelling units should be mixed with a business use to ensure that the use continues to meet the intent of the district and the City's Comprehensive Plan. e Ms. Chaput stated that the neighborhood business district does not currently permit any types of dwelling units, She added that all of the dwelling unit types and their corresponding district regulations are shown in the "Dwelling" section of the Land Use Chart, Section 5 (E), of the Staff memo, She noted that staff proposes that "Multiple Family" dwellings be allowed in the neighborhood business district through a special use permit. ARDEN HILLS PLANNING COMMISSION - DECEMBER 6, 2000 10 Ms, Chaput stated that by making this use a special use in the district, an additional restriction can be placed on it to ensure that dwelling units can not be the sole use on the property, as proposed in Section 5 (H) #3, She reviewed proposed changes to Section 5 (H) #3, Special Regulations for Special Uses in the NB District. e Ms, Chaput stated that staffrecommends approval of Planning Case #00-41, amending Section 5 (E) and (H) #3 of the Zoning Ordinance #291 as presented in the "Proposed Amendments" section ofthis memorandum, Ms. Chaput stated that if the Planning Commission makes a recommendation on this Planning Case, then it would be heard at the Monday, December 11, 2000 regular meeting of the City Council. Chair Erickson closed the public hearing at 8:45 p,m, Chair Erickson asked whether the amendment should limit dwelling units to locations above street level, which is restricting, He added that special use allows some provisions, He noted that the uses could be associated or mixed with each other. Ms, Chaput agreed, adding that as long as the uses are mixed in some respect, it is not necessary to regulate where they are located. Commissioner Baker asked whether the amendments allow enough latitude to approve or disapprove specific applications which incorporate too much or not enough residential use, Ms, Chaput stated that parameters must be set for certain uses in terms of percentages, Commissioner Baker stated that sites are too varied for such specific parameters. Ms, Chaput agreed, e Commissioner Sand asked for clarification with regard to the definitions of multiple family and mixed residential. Ms, Chaput stated that mixed residential refers to single or two-family residences in R-3 and R-4 districts, Ms. Chaput stated that mixed residential use is only allowed in specific districts through the PUD process, She added that it does not specifically refer to multi-family use, Commissioner Sand asked whether mixed residential use might be considered a special use within the New Business District. Ms, Chaput stated that it would not be considered a single family home in the NB District as it would not be a free-standing dwelling. Commissioner Baker asked whether this might include townhomes. Chair Erickson stated it would be unlikely that a commercial business would have townhomes attached to it. Commissioner Baker stated that there might be different components, adding it would give the Commission some flexibility regarding these sites. Commissioner Nelson asked whether mixed residential use could be more than just single family use but something other than multiple family use, Commissioner Sand stated that multiple dwelling and multiple family are two different things, Ms, Chaput stated the Commission conld consider allowing one business with one dwelling unit attached to it. . Commissioner Baker stated that multiple family use can include ownership of three or more dwelling units, He added that would provide sufficient flexibility, Ms, Chaput stated that . e e ARDEN HILLS PLANNING COMMISSION - DECEMBER 6, 2000 11 different types of housing units were included in the category of Dwelling in the Ordinance Land Use Chart. Ms. Chaput stated that Section 5 (H) 5b of the Ordinance pertaining to buffer yards requires 30 feet in width adjacent to all residential uses, Ms, Chaput stated the amendments were scheduled for review by the Council at their December 11 meeting, prior to a pending case in February 2001. She added the Commission could take some time to review the issue, Commissioner Baker stated the Council had indicated a priority in getting this resolved, adding he would like to complete the NB District language amendments. Commissioner Sand stated that multiple family uses should not be limited, and the regulations should be as flexible as possible, Ms. Chaput stated that "outside the Neighborhood Business District" should be added where the ordinance refers to adjacent residential uses, Ms, Chaput stated she would review the amendments and insert additional language. She added she would bring the issue to the next Planning Commission meeting, She noted she would provide a definition for single family dwelling. Commissioner Sand moved, seconded by Commissioner Baker, to table Planning Case #00-41, Zoning Ordinance Amendment Section 5 (E), Land Use Chart and (H) #3, Special Requirements for the Neighborhood Business District. The motion carried unanimously (5-0). NEW BUSINESS A. Appeal of Building Inspector's Decision to Deny Permit (Vaugban Tower) Ms, Chaput explained that Dave Scherbel, City Building Official, denied a building permit application for the construction of a new antenna tower at 1777 Gateway Boulevard. She added the decision is being appealed by Mr. Vaughan, the property owner at 1777 Gateway Boulevard. She noted that staff requests that the Commission review the information and make a recommendation to deny or approve the appeal. Chair Erickson asked whether there are any other buildings on the property besides the tower, the height of which seems clear, Mr, Scherbel stated there is an equipment structure which is 20' x 20'. Chair Erickson asked whether the current tower is operational. Mr. Scherbel confirmed this, adding there are questions as to the safety of the tower. He added that the building permit submitted for construction of a new tower could not be granted due to new zoning regulations, He noted the permit could not be granted based on the City ordinance as it is currently written, Mr. Scherbel stated that the existing tower can not be modified, and additional bracing will add weight and surface area to the tower which would compound the problem. He added that the owner is unwilling to reduce the height of the current tower because many of the tower's users require a certain height for their transmissions, ARDEN HILLS PLANNING COMMISSION - DECEMBER 6, 2000 12 Mr, Filla stated that the existing tower was constructed in 1980 under a conditional use permit. He added there is disagreement between the City and the property owner with regard to the number of antenna on the tower. He noted the tower has continued to exist under the 1980 permit in that zone, . Mr. Filla stated that the City adopted Gateway Business District regulations in 1990. He added the tower continued to be a conditional use in the Gateway zone, He noted the property was rezoned from Limited Industrial or Residential to Gateway Business, Mr. Filla stated that the City adopted an ordinance which changed regulations in the Gateway zone in 1993. He added that towers such as the one in question were not allowed except as an accessory use, and the height limitation was reduced to 75 feet. He noted that the Vaughan tower became nonconforming at that point, and could not be expanded, Mr, Filla stated that a series of requests for additions to the tower caused Mr. Scherbel to review the tower and its history, concluding that the tower was not constructed according to State regulations and had many attachments never authorized by the City, He added the weight of additions to the tower appears to have caused stress to tower components and as a result is no longer safe, He noted the term "unsafe" is consistent with State building code regulations, Mr. Filla stated that upon Mr. Vaughan's request to build a new tower, Mr. Scherbel concluded that a new tower would not be allowed in the zone, He added the Commission must decide whether Mr, Scherbel acted properly given current City regulations. Commissioner Sand stated the Commission has never faced such an issue before, He asked whether it was within the Commission's jurisdiction, Mr, Filla stated the City has a process wherein properly owners who are dissatisfied with administrative decisions can appeal to the Commission for a recommendation. e John Bannigan, attorney for Mr. Vaughan, stated that this is an extremely unique matter. He added that equity lies with Mr. Vaughan, who applied to the City for his special use permit for the tower in 1981. He noted the use was appropriate and legal at the time, Mr. Bannigan stated that Mr. Vaughan had retained the services of a planner to review the existing City codes which do not permit the existence of a 700-foot tower. He added the planner recommended a PUD request. He noted the building inspector, Mr. Scherbel, had done what he is required by law to do, Mr. Bannigan requested that the Commission table the matter to allow his client to present the issue to the City Council for review. He added that is where the case properly lies, He noted the current property use is appropriate for the community and represents effective land use practice, Dan Vaughan, owner of 1777 Gateway Boulevard, stated he has always attempted to cooperate with residents near his property, He added he has always been willing to correct and resolve problems and work with the City on such issues. He noted the tower serves the entire metro area daily, both for business communication and personal use, . Mr. Filla stated that Mr. Vaughan is an open person who has taken the initiative to do some investigation. He recommended that the Commission act on this issue, He added that regulation changes could be initiated by the Council and come before the Commission at a public hearing. e e . ARDEN HILLS PLANNING COMMISSION - DECEMBER 6, 2000 13 Mr. Filla recommended that the Commission find that the Building Inspector acted properly in denying Mr. Vaughan's application for a building permit. Chair Erickson stated that he believes Mr. Scherbel appropriately denied the application. He agreed this denial should be moved to the City Council. He noted the Council could recommend further action from the Commission if required, Commissioner Duchenes asked what the consequence would be of upholding the decision if the applicant should decide to resubmit through the PUD process, Ms. Chaput stated there is no time limitation on the building permit application. Commissioner Sand expressed his agreement with the Building Inspector's actions. Commissioner Sand moved, seconded by Commissioner Baker, to deny Dan Vaughan's appeal of the Building Official's denial of a building permit application for the construction of a new antenna tower at 1777 Gateway Boulevard, based on the following findings: 1. Application was made by Mr. Dan Vaughan to build a new 700 foot tower on property he currently owns north ofI-694 in the Gateway Business District. The proposed tower would exceed 75 feet in height and would serve as principal rather than accessory use on the property, Building Official Dave Scherbel denied the application based on his interpretation of Ordinance 291-Sec.VI-3a, 291-Sec, VI-2 and 291-Sec, XI-A,1. Based on presentations by the applicant, Building Official and City Attorney, it is undisputed that the actions taken by Mr. Scherbel were proper and he correctly interpreted the ordinance provision, Denial of the application was appropriate, and the Commission recommends to the Council that the denial be affirmed, 2, 3, 4, The motion carried unanimously (5-0), OLD BUSINESS PLANNING CASE # 00-39 - CITY OF ARDEN HILLS -RIGHT OF WAY ORDINANCE (2ND REVIEw) Ms. Chaput stated that the model ordinance was drafted by engineering experts. She added that the Commission could defer approval of the document to the Council as it is not specifically a planning or zoning issue, Commissioner Sand moved, seconded by Commissioner Baker, to defer Planning Case #00-39, Right of Way Ordinance review, to the City Council for their review and subsequent action. The motion carried unanimously (5-0), The Commission expressed its appreciation of the City Engineer's comments on the model ordinance, and thanked him for reviewing the document. ARDEN HILLS PLANNING COMMISSION - DECEMBER 6, 2000 14 REPORTS a. Council Liaison e Councilmember Larson reviewed the Council's recent meeting at which zoning code amendments were approved. He added the Council approved the amendment of the zoning code map to include the newly created Neighborhood Business District. He noted the Lindimer family member representing Lindy's Restaurant was present at the Council meeting and presented a letter which was discussed during the Commission's review of the issue. Councilmember Larson stated a resolution was approved committing the City to adoption of an erosion and sediment control ordinance which is a Met Council requirement for completion of comprehensive planning. He added that a resolution was approved to complete and adopt a storm water management plan again, He noted it must be consistent with the Rice Creek Watershed District's current plans. Councilmember Larson stated the Council interviewed 8 applicants for the current Planning Commission vacancy as well as the upcoming vacancy, He added that a lot of good candidates applied, and an announcement is forthcoming. Commissioner Sand asked whether the City had received title to the City Hall property. Councilmember Larson stated title has not been received, although City staff is working hard on obtaining it, and the Corps of Engineers has suggested that some changes are being made to the agreement. e B. Planning Commissioners Chair Erickson asked, with regard to the Vaughan Tower denial, whether the property owner could propose a PUD amendment to justify his construction of his tower. Ms. Chaput stated the owner would be justifYing his tower by what he plans to construct underneath it. She added she is sure the issue will be back in the future. Commissioner Sand asked, with regard to an item in Ms, Chaput's Commission update memo, whether the City has a sign ordinance, Ms, Chaput stated the Council wanted to make the Commission aware of this issue, although it will be going straight to the Council due to urgency attached to it. Commissioner Sand stated he recalled banners being used when he served on the Parks Commission, Ms, Chaput stated banners are currently nonconforming based on an ordinance adopted in 1983. She added banners are clearly prohibited. Chair Erickson requested that a copy ofthe upcoming erosion control plan be forwarded to Marty Rye, since it was an issue he championed for many years. Commissioner Sand asked whether the County is considering moving its maintenance facility to the northwest corner of the Arsenal property away from the City hall facility, Councilmember .- Larson stated the County is still considering the current site, although they do not have title to the _ property. \ e e . ARDEN HILLS PLANNING COMMISSION - DECEMBER 6, 2000 15 Commissioner Sand stated the City should meet with the new Congressperson to ensure that she is aware of the history ofthe Arsenal property and the work of Bruce Vento. Councilmember Larson stated that there is no opposition, although large agencies are bureaucratic and slow. Chair Erickson asked whether the renumbering of the Zoning Ordinance was complete, Ms. Chaput stated the ordinance has been amended frequently, but copies are ready and will be sent to the Commissioners before the end of the month, C. Staff Ms, Chaput stated that two planning proposals are scheduled for January: a proposal from Walgreen's for a drive-thru, which are not allowed within a certain distance ofan existing drive- thru, and a 5-story office building at 1-694 and I-35W, She added the City ordinance does not allow 5-story structures. Commissioner Baker stated the property will need to be rezoned. Commissioner Sand stated consistent lighting requirements should be made along the visible front of the business park. Chair Erickson stated that the 35-foot height limit for buildings was created in 1990 and was extremely shortsighted. Councilmember Larson stated the language states 35 feet but calls for the encouragement of multi-story buildings to be regulated as it affects the safety of occupants, Commissioner Duchenes asked whether the City's zoning regulations are available on a website, Ms, Chaput stated the web site task force will meet next week and provide recommendations to the Council at its first January meeting, She added the task force will review structure and content of the web site. ADJOURNMENT Commissioner Baker moved, seconded by Commissioner Sand, to adjourn the meeting at 10:19 p,m, The motion carried unanimously (5-0), l- e e e CITY OF ARDEN HILLS MEMORANDUM DATE: December 8, 2000 TO: Mayor and City Council Jennifer Chaput, City Planner ~ Case #00-37, Front Yard Setback Variance Thomas Wbittles, 1867 Glen Paul Avenue FROM: SUBJECT: Reouest The applicant is requesting a front yard setback variance (35.5 feet proposed, when 40 feet is required) for a kitchen addition at 1867 Glen Paul Avenue, zoned R-2 (Exhibit A), Backl!:round Mr. Whittles contacted the City for a building permit in August 2000, to discuss an addition to the front of his home, At this time, it was identified that he required a front yard setback variance. The City received his application on September 25, which was found incomplete because the request was unclear and the applicant did not address the five hardship criteria, In response to my letter that his application was incomplete, Mr. Whittles submitted a letter with his application request (Exhibit B), At this time, the applicant was notified that the application was still incomplete since the hardship criteria, as requested previously, was not addressed, Mr. Whittles submitted an additional letter (Exhibit C), addressing the five hardship criteria, Mr. Whittles came before the Planning Commission with Planning Case #98-19, variance for a side yard setback for a detached garage (four feet where ten feet was required). The applicant informed me that a survey was not required for this Planning Case and, upon further review, found that a survey was not submitted, I discussed this issue with the Building Inspector who confirmed that he did not have a survey for this property on file, However, the Building Inspector is convinced that Mr, Whittles is aware of his property line locations so has not required a survey from him for work completed in the, past. For your information, the Building Inspector has found that Mr. Whittles installed the foundation for this project already, without a building permit. Plus, the foundation was not installed to meet frost requirements and, if the variance is granted, will have to be re-done, Currently, the central front portion ofMr, Whittles' home is situated 35,5 feet from the front yard setback. It is currently non-conforming because it does not meet the front yard setback requirement. The remainder of the home is 39,5 feet from the front yard setback. Mr. Whittles wishes to build an addition onto his home from the 39.5 feet to be in line with the portion that is 35,5 feet from the property line. The front yard setback for the B-2 zoning district is 40 feet. Therefore, he requires a front yard setback variance, Variance Findiul!:s In order to grant a variance, a hardship must be identified, as defined by the City and State criteria. The applicant has responded to the hardship criteria in a letter, as provided in Exhibit C. For this application for a, front yard setback variance at 1867 Glen Paul Avenue, staff made the following A findings: ,., 1. Whether the circumstances for which the variance is requested are unique to the property, The properties along Glen Paul Avenue are, generally, between thirty-five and forty feet from the front yard setback (Exhibit D), The current code requires that the houses be placed forty feet from the front property line, There are no plans to amend the language of the ordinance nor does the comprehensive plan forecast any future changes to this area. This location of the home, terrain or shape of the property is no different than its neighboring properties, Therefore, this request does not possess any unique circumstances. 2, Whether granting the variance would be in keeping with the spirit and intent of the City's Zoning Code, The intent ofthe zoning ordinance is to ",. .fix reasonable standards to which building, structures and land shall conform for the benefit of all", The zoning ordinance also states that a variance should only be granted if the configuration of the property prohibits reasonable development that may be perniitted on a similar sized lot within the same district. This lot is no different from other lots in the district. There is no physical feature of this property that is prohibiting development so that it needs to occur within the setbacks. Any reasonable development that could be constructed on any lot in the district could also be duplicated on this lot according to the standards 'that have been set. Therefore, granting a variance for this application would not meet the spirit and intent of the zoning ordinance. ], Whether the property in question can be put to a reasonable use without granting of a variance, e A single family home is currently constructed on the property. Therefore, the property in question has already been put to a reasonable use. The applicant is proposing to add on to the front of his home because of the interior layout and location of the kitchen, However, it is possible to reconfigure the addition in some manner to avoid requiring a variance from the ordinance, It can not be said that without this variance, the property could not be put to a reasonable use. 4, Whether the hardship was created by the property owner, Although the shape of the lot and position of the house are not the fault of the current owner, the owner is proposing the addition within the setback area, creating the need for a variance, This could be avoided by reconfiguring the addition so that it was not within the required setback area, The need for this variance is being created by the property owner. 5, Whether granting the variance will alter the essential character of the neighborhood. The current structure is situated at 35,5 feet from the front yard line, Therefore, to expand the home by foUr feet to match this setback will not significantly alter the character of the neighborhood, However, it should be noted that the structure is currently nonconforming by building placement and, by ordinance, nonconfonning structures should not be expanded, Ifthis is not the intent of the City, then the ordinance should be amended. e 2 e . e Deadline for Al!encv Actions The City of Arden Hills received the completed application for this request on November 8, 2000, Pursuant to Minnesota State Statute, the City must act on this request by January 7,2001 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period, A letter of extension was sent to the applicant on December 18, 2000, extending the review date for this application to:February 16, 200 I, due to the cancellation ofthe second City Council meeting in December. Lastly, if the City denies the petitioners request, "".it must state in writing the reasons for the denial at the time that it denies the request", Options 1. Recommend approval as submitted, 2. Recommend approval with conditions. 3, Recommend denial with reasons for denial. 4, Table for additional information, Staff Recommendation Staff recommended to the Planning Commission that Planning Case #00-37, front yard setback variance (35.5 feet proposed, when 40 feet is required) for the property located at 1867 Glen Paul A venue, be denied for the following reasons: 1. The circumstances of the request are not unique to this property in the Glen Paul Avenue area or the R-2 zoning district; 2, By not meeting the provisions ofthe ordinance, the application does not meet the spirit and intent of the City's Zoning Code; 3. The property can be put to a reasonable use without this variance and the proposal could be reconfigured outside of the setback area; and 4, The hardship is being created by the property owner by proposing an addition within the setback area. Plannine Commission Recommendation The Planning Commission recommends approval of Planning Case #00-37, front yard setback variance (35.5 feet proposed where 40 feet is required) for a kitchen addition, for the following reasons: 1, The hardship was not created by the property owner since the home existed before the Ordinance was adopted; and 2, The granting of the variance will not alter the character of the neighborhood; and 3. The property can not be put to a reasonable use without allowing for the addition of the kitchen in its proposed location due to the location of the kitchen within the structure; and 4, The variance proposal meets the intent ofthe Zoning Ordinance. Updates None at this time. 3 . . . . . -. . . . . . . e ft;4tOO-'?1- E)<!--\-li?\T l? h l''V\rs Lf'f'IA~: ~,s J1<lh ydu~ k. f';JJn",'j ".-.)", .z! Oo-:n. :JI'\- h~\i'"i) ~ bl6CJ: .b"""dpl-,,,,,", bt,;l~ ~f Id- ~",\;r'-'<- \c;tck...... ~d-J, +'a~, ,J: r>'SS'^""'t Jt..i<>/ r 'ir-~ h,. ,I< '5 /.'" J ,,- d -f L,- 6 '^' IJ ''::J )"'!,..- >>>, ~ ~f'/' I,~" +/11",- ,A5 VU./! AS Ih. r'r,,,..J- (("" t,; f/rt..!"'Ct) Oe fk. .:'>>41. yiloY'\ ~ })...... \)1l\";"l'lCt_ 10'^- e.~n 'b... ...hi... ~ S~t .J.hA-~ 3_ ~i0 ~ b""h 'tUl:.~ w,l'^-. ik, }""...",j.. ot fh'<.. k.oV'.S'<.. ~Y\.~ 'tut.",' wI'It-.. H...... w...~J- ~..d "d-- V0 .. ~\ 0 r H-L ~,^,5 t.., _ l"..~ \I'IltlAI'\.S tk~~ J~ I^-Ol-~,,,,,..J 11,,"'/ L}6St,. h, t-k 1;, +f~'" +. t\-........... \ l~ ~}o:;\d-I,~ f'~", ~ ok H,.... ~'^S~. }"", ~~ OC,i~~ fiJT\1 c.)())~,...... h, th't.- w'<~~ (fGft1'~7 Ii"... +1",..", tk ~...."t '" )nl'lc\l IS 6t u,'^-Y't. ~...... I::MvV H,..~ 'rr-;!, ~""H, WI>" b.,..;)+- '''' I 0.,,,\ () , 1'~V\. 'QI''''':'' b...~{>- ,l\fJ.~ k;l\s WjO} 1'''l.Cy''f'~/'''~t,L j: lE...).. IA"'d....... ::,lI>I\.~ w'h,/ j),..~ \)....rl'jl)"~'<. f\,-,-~$. \0 \,j". C, \....J. ;'" i\"", f\,;~ fIRl"-, ,41'.-..1: b....,-\~i~ ~"-y ul6Sk ~,tl....t. 'b~nt.~ }~"'''' t)...L N,,,,,-,,,,-- J-~ ? /'J6, A"" S b",; 1 di"'j A.....( thf"v- J-,. +l"'vVtl>~'-r"'" )f"~'f't<l7 _l',lI.... t\...,"'.... +"-L ~v..~'- .G)n"'~i' ;S, 1'16, 4ll J""- d.H~'~ \'I't'j>~i"'~ kit'\. !I\sicl... lkrj'l.,v" 11\+0 J'0l'\.. 6V-+~'JJ.!:. Lo,,~tV", .J- den t- 'b~L V0\...y. ~ f"-... ('bbl,,,,,, is. - i ~l>" ~ yo"" ~y 'iJ'l"''''' \...-" "".... -- '\ 'N,~.5 W 1"...;4lts. -.' . e .. .' ... . . . '. . . -e . . -.. . .e . .. -- .. . . . . -. . . 'Po {{: OO-"?1- :0<.\-\ \ 6\"( C Y1 (M/~ltJer ,. f{At<D>t-lIFCl2.fr~~ 1M (.5 ~"f",J: i6k-ms 10 fJp^","'5 t:/lS~ fiCO.37 -- ), o fl/6 - -;:j... nt.;'> L ftt "~ is .0 \1\ I h, j Ul-k Wkt..h it.n. ~v}I'Y Lo1)..;;.( {hI, I- "''<- ;... tk "'1{)J,:~" """'t. (f) wi--..P & tJ:, ~",~.....' '-'\"''l ',;,..~L.-- j>,,"t'~."''':) il..... hv.S~' ~}.., ,"'-'- ~ h..... W~'t ,~ 'lC>:'" (<p #6 ' tJ",,- h."ds).;f' l"""S Ln..~,d 'a'-j fkt. c.;~y,-;-\.,,- t~\" f'",d ::;. ~;f''''I''\''~~ vvt.n'; \.. [111"<'- I... d.. ,^,.J:) IQ50 vY\.,.,,~ ArJ>-~ \.l;)\~ \..IJ1'lS ;"4rf,~..h<!.- Yhl Y\~'JI-.~c"'koo~ Wl>~ 1:J",,1l- i~ \0,,'-\0 -01,)1...- A )14""":'- } i \\ (l.-;.J.'! 2...."'1"). @) G-,,,,-},':,:\ h,;> \JI'...,-A"-t'<.- vJ~"-\d. \N\l'i^ ~,,\~ ~ ht d''I<'''L}'''-(f~ H" l\t2l....1w~d.,I\,... ~"';,...~ )%la.l. .o,,-~ I~(O ML Y'I\'f~.r ; M...j<;, &~ flOL \.... ,,{~-r, Th."r ~"'~('1..1 t1<h.....d. b H". u,"'-lv- eJ 1k~ ~v...~l.- flcp" .J-17 w~.. ~ J' "" j~ i.",c! I"';) 10 J." j..... H.~ [lOH o~ \~(.,~ f\..,. Ay~.. is ~ ) hJ\';S 'O'e""'- J 1%16 i~ '" k;Lk.", I ~I't. +\'-'..\- ~\."..., clH'C"s +\..\Y~r ~ \~V\^'l'') W\,..;~\'<.~ '~- ~2 .~I!i :g~ i::i0l ",w w~ * ~5 ~ I~ '" S:z -E""S:~ ...J o:g(l)C) ~ ~~~"".....Q.. n::('I)O~~:Z ..-'"':r:..-.....w i1.i~I-U)l.:~ ~Pl.. Ilh (I)..... "'" !I11!!.c:" m~~:a5~ a::gzc{z~ ~~~lii~~~ WtO ~o_ (f.)Q.. OI(f) - o ",0 "'''' "'z Ie>- 0", ~'" "-t,) ....w "'", ~"- Zo ~~ ~~ "-S: "'''' "',,- ccoo ,QS:v .gu. ;::: cOw .,~'" WLL.LLP> OwQN ~"'~z I:-WLLD:: 6) - i ~ ::I .. ! Co III z: 31 ~ ~ , ~ ~ ~ lilt .~ II M \Ill 0 h It) CX) Ii!l .... III .vss~ .~s~ f c ~ .. I!! Ii!l!I ~LS. IRo I: . ~ llisJ. !WsII ~sJ. "" ~s~ C8S. ill ss~ II III LfI .as~ '" 688' w _ O!>S ~ ~ II! '\pJ. ...J .9d~ mJ- II ::.') LEJIIJ. <( n. u, 1106J. :z tlo w 51 ""'" 9061 __i jj.'ii ~I~ ~, .~ g . 0 . N > "' i .s- o ~ o o o N ,; N j .ll ~ ~ " z '" .=-: w ~ ,." <<>" Zl<( ~~~ u::l:i E~- Q~~ 01"- <(f.l~:! .- -1- S~I-I~ Q::~~o ~~~ ii~b ~o;o .~ ~~m 1:~Ui ~~'" '>0 " - " m ~.. ",.Q &.2'0 Cb-uj Q)"o ...... II) _Q)t::..e~ cu "Q:8 II) ::::J o~~~~ t:~-O ~.5 ~'t:: ~ ~g8~~ Q)C/lctlE1J ~:o.~.gi t.l c:: Q. t: ' ..gtactlo:2 ~E~ () ,~ 1l ., lilli< ,.c: !.,..- t:; 0 ~~t:.e~ ~s qj'~'U :g f}a~'g ::; E:g~ ~ t:'b'b~~' 0-8(1)05 ~8~e8 -.Ie ~ [z~- y . -. -. e .Not~ ' (f)"- \ 11 ". )' LJ'''''''';j :>c:.<> I.;. I'~'_ ~ H(>.....~l.. W..!> 'c...;)t. f)..,.. L()~,.~ \"61.'1 &It" r...",l j.... 1"1110. W La l-- w..~ ~ A" 0) t :5'300 p\-...~ ;:;"""''J,,a ,4"'C [O''''.'S "'HV'>. ...... ~l..c.. .... I"I"I~ b'j A1::ioVAI'\t..tc. S,^",vL'I i"'~ fi;f1\-... -"';"'" 10\ ~''''''t 10"(, \< II> \.o1-\t\, SS3'1S" (,,\'2. -"1")\1- 79(,,11 G> 'P(Opt.~~d t"'~l!l\'o'" lro.l'\\ '01< [",.. ~ ~:l,d"._ (.l ~ ~', ~ \(1'" ;" 'Z.oo I - 2GoOl. o 'Fo..,..",~",..\-,o... w~,\ 'o\. o~ L.~Y<>\t,,+ \:'10<.1: v..l'~ '" L{)",,"v..},,, Ie AS." . . , 1 > j~ , I .. ~ I I I ;i -'I i: ", ~ . ~ -.... -. '" I I I , r- I I !I 1 I":.. 4: ,- ~ I 0 I I <. .~>----:: : 1} , __,__ _I I , ?E t_ ---- i . I I 1 I 1 I L~. , " - " - CITY OF ARDEN HILLS MEMORANDUM DATE: December 8, 2000 TO: Mayor and City Council Jennifer Chaput, City Planner ~ Case #00-40, Planned Unit Development Amendment Manufacturers' Services, 4300 West Round Lake Road FROM: SUBJECT: Request The applicant is requesting to amend the Planned Unit Development for 4300 West Round Lake Road for expansion of a trash compactor from an eight yard compactor to a forty yard compactor (Exhibit A). Back!!round Manufacturers' Services contacted the City regarding the expansion of their current compactor in October. They have been located at 4300 West Round Lake Road since August 1997, as stated in their letter (Exhibit B). Since this time, they have grown significantly in staff and business, requiring the need for an expansion to their compactor. Currently, the business uses an eight-yard compactor, approved as part of Planning Case #96-12. The expanded forty-yard compactor would allow the business to operate more efficiently with a more cost-effective way of disposing of solid waste. The City has reviewed the following requests for this property: Plannin!! Case Request Address CC Action 96-12 Site Plan 4300 Round Lake Road 7/2/96 (A) ReviewN arianceN acation 97-23 Site Plan Amendment 4300 Round Lake Road 9/29/97 (A) (location of wall sign) Zonin!! Review Screening of Mechanical Equipment. Section VI, E, 4, j of the Zoning Ordinance requires that, "Screening shall also be provided where mechanical operating equipment is located on the ground or on the roof of the premises.. . constructed and located to prevent direct view of the equipment". Screening types may be a fence, wall or landscaping area. It is the property owner's responsibility to provide screening, as required. Currently, the eight-yard trash compactor is not screened. It is situated outside a large screened area, holding liquid nitrogen tanks, as shown in the pictures in Exhibit C. The compactor is not currently enclosed because it is pulled five days a week for servicing and can not be accessed from within an enclosure. Also, it is not visible from the road since it is screened by the adjacent enclosure. Since the proposed compactor is significantly larger than the existing compactor, the applicant has proposed a screening fence that juts out from the enclosure to solely screen the compactor from the road. This would be one side of screening, not an enclosure. The applicant proposes that it match the materials and height of... the existing screening that is currently beside the compactor and extend for the length that the compactor 'W surpasses the enclosure. The proposed forty-yard compactor is an overall length of 26' plus the doghouse, which is an additional 5' (shown in Exhibit D). A site plan showing the phases of development in this area is provided for in Exhibit E. This shows that the area where the compactor currently is situated and will be expanded within does not affect parking or circulation in the parking area. There is plenty of room within the boundaries of the lot to accommodate the larger compactor. As stated previously, the proposed compactor is required for this business to operate efficiently. There are no other zoning code requirements that require review for this application. Deadline for Al:encv Actions The City of Arden Hills received the complete application for this request on November 7,2000. Pursuant to Minnesota State Statute, the City must act on this request by January 6, 2001 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. A letter of extension was sent to the applicant on December 18, 2000, extending the review date for this application to February 15,2001, due to the cancellation of the second City Council meeting in December. Lastly, if the City denies the petitioners' request, n... it must state, in writing, the reasons for the denial at the time that it denies the request. n ODtions 1. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. 4. Table for additional information. - Plannin!! Commission Recommendations The Planning Commission recommends approval of Planning Case #00-40, Planned Unit Development amendment for 4300 West Round Lake Road, for the expansion of a trash compactor from eight yards to forty yards, with the following conditions: 1. Construct a screening fence in the location shown on the applicant's plan of the same materials, opacity and height of the existing screened enclosure to the west of the existing compactor, screening liquid nitrogen tanks; and 2. Application for a building permit must be made with the Building Inspector; and 3. The compactor may be installed immediately on the condition that the screening will be in place by no later than June 1,2001. UDdates While reviewing this case, the Planning Commission expressed some dissatisfaction with an existing dumpster on the property, shown clearly in the pictures provided on the west side of the nitrogen tank enclosure. Staff will contact United Properties to discuss the issue of dumpster screening for this location as well as the buildings along Gateway Boulevard. -- 2 ~ . . /' 6 w " .. I.:' )~ ' , ~= ~ a j8B < '" ~ 0 ~ '1 ~ ~ ~ , '- f'1 0 u 0' '- n co u_~ ~ co 3: ,"1: rD /' t:J 0 _n~ n c i.llilil 3: 0 "~ ff f'1 8M ,:I;;; z ;; ~. -I ~ /' f'1 Z .~] C1 /' n tV 0 3: :~] 3: 0 Z /' 1> AI 0 ~ t:J f'1 Z ~ CD rD t:J L t:J :( C1 - ' ",: ,WtB I )I J I __~J ..~_J ~ ";;;;] ~i:d . " u..l1........,. J o ~,~~ ~.: (.fy- .: , r, I ./ ...["",,4 I ( \. ? """',, ~-"y.' " ~/ rC;-Y' / Y .~j i. , l I ~C ) II! ",r'f ,q", ~- t3l:1 -< < ' "11-__"" 'i~lnn:1 Iii 1,"0""'" Jbi ibEJilr IlIi;1 ~ I" iBl r9rID! ,: ~ri' ~I I I ~ ~11 I[[Jg);;;U-~c::iI,;JL__~r__J ,:c-~ i ~ r: 1U ~M"''''lt'':''' 1>"',",0 crn.( 1> r1 'I;:v-,rr:ll &\I~ ,~,', : 'L'~~ IlJ., ~ I'W'W ' '",,,,r il~~": ~t":j~'~~~ ii! l j ~rl fE"'!!J~ I 81 1!!:J . I ~ i Ee WI rd ~~ tiucrlri~ c:Ef SL i ."'."""""--:-;Eb F'l : 'f "'";;".'''',''''rtr-.' ~ 'rn~ II 1'1 "Il~" "N~q 0 , " "fit; " [II. I,i : ~ ~It:> ~~~ L~i : :"l~l: 1 ~1 I t I ~1} l~ I luth- ~ i L~-_~m__~~;~t_~,l.~tjll_'~'~;da~'l_'~_t\l<' t V-~---~~:-(,'~~",,-irrn--fi~ i.~.1~.1~lm~~ ..f ~ .!.. i"l; ~..' 0 ~ ! ,- ~ :;': [] C!l I . li ' , ~ ~ 0 ~ ~ e';,' [II I,' ;~i ~"'" ~ H ,,~ , 0'-"" , - 'q', "ill [] ~ :1iIlI: : J~,' 00 ilo !J 1 <l1tit .: Ii i : _ " " I ~"~' ~ ~ j ~ J: ([ill ~ ~ i~'~. I~o"~' l: ~. '" I '. oil : ~" ~: :,~ q ~~~.~ I !illi ! ~, ] e e '" ~ 0 g : it jp e. I ' ~ ""= ~ -'" :.. ~.I - m i ~& ~' "0--: [U ~\[ l i - ~ m m -1 .J j L_~~_~_~--~--~~-i --:: \ .~=======! -;~:~J._-~ )_: .1~ ~ fmv I r.'.:;: 'll' i: t1; Il: I ~ ~ r~ --11 ! !: :,: , , ~ 1 ;1 :'1 i li~ :,1 ! 1': l~e '81~ ! i~': tl':~ :~ "'" I 0:> ~ c:> I I . "" I "e lip : : ~ [[] , , " -n Ooe ~cr on , , , , , , , , , , , , , , LI~.~_ !llill '. l' A"n~ t-!! ~ ~--'lH' r A : , I ~-, f ~ " ~: L rn I!J rn . {J\~ >2. . . -"0 o ~ B , -s i \Y =\ ~ -" ,. . . 'fO~ GO-4-0 e-)4\\{!?1i ~ Yj ~ ~ MANUFACTURERS' SERVICES November 6, 2000 City of Arden Hills 4364 West Round Lake Road Arden Hills, MN 55112-5794 Dear City Officials: Manufacturers' Services has resided at 4300 Round Lake Road since August of 1997. At the time we took occupancy, we had approximately 350 employees. Over the last three years, we have grown to over 600 employees_ We have also increased our business substantially. Along with growth, our needs have increased to change from an eight-yard compactor to a forty-yard compactor, .& a community member of the City of Arden Hills we have committed to the three R's (reduce. reuse, recycle). We have kept as much trash out of the landfill environment as we have been able to find outlets for. Our eight-yard compactor is currently pulled five days a week, The solid waste disposal mainly consists of cafeteria waste, restroom towels and packaging supplies that do not fit into one of the three R's. The new forty-yard compactor would be placed on the south side of our facility occupying the same space as the eight-yard compactor currently occupies. The compactor's overall length is 26' plus the doghouse, This would extend approximately an additional 25', We also have a fenced in area (next to our compactor) that measures 15.5' long x 33' wide. This area is screening liquid nitrogen tanks. If the trees do not provide a sufficient screen, we will add additional fencing along side the compactor to block the view from the road, It is very important for us to make these changes to our business. By replacing the current compactor: we will be able operate more efficiently, provide a closed box when the box needs to be pulled Oess trash will blow out), box will need to be pulled bi-monthly, and it is a more cost-effective way of disposing of solid waste. On behalf of Manufacturers' Service I thank you for your time and consideration, ;J:~ ~;J~ Suzanne Compton Facilities Supervisor MANUFACTURERS' SERVICES CENTRAL U.S. OPERATIONS, INC, 4300 ROUND LAKE ROAD ARDEN HILLS, MINNESOTA USA 55112 651.604,2400 FAX: 651.604.2420 'Vv':tt CO'l{O 1:;.)G ~'\\~r\ (;, /0 . - C~/0 . &{5(jj R uttd - c ?/Ie - Uuw ~orl /}~ f)' . G I{!g - :4Yf1l~ . U 15/fJ . {tvud~ . C "1<< tilt . 1~)k01f flAC~ tI7L ~i~~" G "f If; . - l/~ ~ .4-t4 , , (;1 t2'nyc:telh G 'bJg It " ~~ /iI~ ' /J C15m;J C:ler6{ Model NSC-200-40 L kl1t f J) '/1 NSC-200-40 Side View I L___'__n___nJ---- I ; , ,-+"~t-N~~ I '.:5"1 :- :----===--r------ ;;~-"" ~, I -~~,~-~; 1 Pad Requirements For The NSC-200-40 · Concrete pad to be 10' - 0" · Minimum length 34' - 0" · It should be a minimum 3000 P,S.I concrete · Sleel reinforced 6" thick SPECIFICATIONS COMPACTOR FEATURES Overall Length . Overall Width Overall Height Container Capacity Compactor Capacity Platen Area Charge Opening tl;am Penetration win Cylinders Line Pressure Max Line Pressure Max Ram Force Cycle Time Fluid Capacity Pump Motor App Weight 26' 101" 108" 40 Cu, Yds 2 Cu. Yds 60" x 44" x 36" 42" x 60" 121; 4" x 42" X 21' 1750 PSI 2000 PSI 55000 LBS 45 seconds ~ \VASTEC 20 Gallons 9GPM 10 HP-208/230/460-3 phase 11500 LBS ELECTRICAUHYDRAULlC FEATURES · 3/8" steel plate floor · 1/4" steel plate sides with 4" x 2" x 1/4" structural steel tubing with 6" channel · Breaker bar 6" x 6" x 1" with retaining teeth · 6" x 6" x 1/2" hydraulic cylinder mounts · Replaceable1/2" UHMW polyethylene wear bars on all sides, top, and bottoms of platen for a smooth quiet and near frictionless operation · Weatherproof control panel and power pak · Removable rear & top access panel ~ F~'.'l.llO:-',lE"T.'J..L"Ioc.STRV ---:-;:-;~;--~. OPTIONS · 7 'I, HP 220V-1 Phase · Fluid Reservoir Heater · Multi-Cycle Timer · Remote Control · Open Hopper (for loading dock or ground ioading) · Enclosed Doghouse With Door and Interlock · Walk on or Drive on Deck With 42" Safety Rails · Container guide rails · Automatic Single Cycle · Reverse Button · Full Light · Automatic Shutdown · 15' Control Cable · Fiuid Filled Pressure Gauge · Spin On Return Filter With Gauge · Fluid Inlet Return Filter . Sump & 15' Hydraulic Hoses eable Left or Right Side Hydraulic and Electrical Connections This Equipment Conforms to all Current ANSI Z 245.1 Safety Standards I I CONTAINER FEATURES · 3/16" steel plate floor with 6" x 2" x 1/4" structural steel tubing rails with 2" x 1/2" steel bottom wear bars · 3/16" steel plate side and top · Full 3/4" door seal · Side & bottom ratchet latch door closer · Heavy duty door hinges with grease fittings · Double end pick-up · Tapered width from 80" at compactor to 88" at door (inside dimensions) NOTE: All sizes are approximate. Materials and product improvement is a continuous commitment at NEDLAND INDUSTRIES. These specifications are subject to change without notice. 1-(800) 447-4925 Toll Free - (715) 949-1983 Fax - 315 Railroad Street - Ridgeland, WI 54763 . , , -~ ~g ._~--._~ ----------- ~~ .- ~ ~ ~ ~ ~ j; , ~ /,/ / /' . , ; I . rl:' U " J '. , if J X , , I '" '= '= ,= '= <= r Ip~ "~I ~h. '11""li]l!! nii~~ U , / " / I I , ! . . ;~; ~ eH ] .. . ;~~rg. .. :;... ~J,~~; ...<1_0<1 _ N'" .... . I~ IX ~ ~~_::!:'~~~:~~1r ~\ 'if . J ;; !I 1.:1' "'0. 2..... If':i'''' -I ~'j .. f' . ,11 , 1: (l ., i; . . "-,. ".A'- /' /" If If ;:" i:". -0. ..j (l) r"1 :r>>' -5 0.""1)> VI ~ 0 -< ;;j J: ;:I CD r;S? -:;: c _.....1 F~~ g;: ~ ~-ij:: ~VI'" ~Vlo;; _ z ~-~ =Z .--< '" <'" , ,. , / , II / I I (' \ I , I ~-. I ..... .j ~ ~g\\ ~ -\J - ';i) ~ 1 ~ % " ~ cr~~ ~~ ~ ~ o. . ~. . Ii o~ Ii .-;;"J % . q VI c; P . P () z IJ'I ~ i 0 ". r 0 ~ ~ r.> --< ~ 8 ~ 8. ..., ~ b e:::. , 0 s:: \J I \'1'\ ~li "V Il :0 ~ \l"> .....;0; ......7 .... Z %8::rG ~ " ~ ~ l! PI?] M n ~ () 3 - . .. ~ 0 ~ . 0 z t o. Vl ~ ~ - ..... ~ In~ ~ ~ ::0 + c () ..c... l-f:>. .. ~O) :::! ::: 0 I . '" z ..... .. ,0 ~ J ~J ~ -8 -'" , e Arden Hills Web Site TaskForce Report - January 8, 2001 The minutes of the September 12th 2000, Council meeting requested the Committee to further explore website construction and design, consider oversight responsibilities, web development process, ongoing operational issues and initial costs. The committee has met several times since that time, The attached documents reflect a summary of those discussions in an attempt to answer the Councils' request, We are presenting a packet that contains a general outline ofthe initial Arden Hills web site and page examples, A general matrix that outlines the process considerations for development, and a possible phasing of steps to meet basic goals, A budget was not included at this time since the initial development is planned to be worked into existing staff time and consultant help will be sought on a pro-bono basis from the community, Future phases should include evaluations and budgets, Phasing The phasing reflects the two main goals of the web site, The first being informational, and the second being transactionaL The initial phases of development will concentrate on development of the site and internal procedures to maintain it in a qualitative manner at a minimum of time expenditure, Once this stage can be implemented and evaluated, the possibilities for further use of the web site and the inherent savings to the City - should be explored, Phase two and phase three innovations should be considered after some review and demonstrated value of the initial web site, Real cost savings and improved services would be most likely realized with the further development of the transactional stages of the Site, e Recommendations We recommend that the phase one actions be implemented as soon as possible, We also recommend that the Web Site task force continue as a planning and operational body to facilitate development, The Council should endorse the intial project so we can solicit additional resources from the Community, . e Suggested Pbasing of Web Site Development PHASE ONE TASKS Approve logo and site style with Council, Develop site style sbeet and develop initial Site, Finalize layout; obtain necessary graphics and development/maintenance tools, Obtain backup support for staff training and development needs, Consult with Site Host for review of assembly and formalizing of update procedures, Content assembled and approved by City, Training provided to select personnel assigned specific web tasks, Schedule seasonal review ofFAQ's and revolving items to insure content is still relevant. PHASE TWO TASKS Updates done by administrator or designated trained personnel. Review tbe update protocol in light of new network assignments at New City Hall site, Review and update task assignments for Site Maintenance Downloadable forms made available, Email assignments and contact information given fine-tuning, Comment board for site design Map and other related site links added, Review benefits against staff time allocated, e PHASE THREE TASKS Review potential benefits of webcasting, Review possibility of Online fillout forms & adding database functions to site, Expansion of Site links Review and assessment of site benefits/costs and current operations, e tit Site Page Outline MAIN PAGE e tit Secondary Pages Information City Council Committees Departments Contacts Satellite Pages *CODES/ORDINANCESI *MAPSI *CITY HALU *HISTORYI *CELEBRA TIONI *FREQUENTL Y ASKED QUESTIONS (FAQ) *MEETING SCHEDULEI *AGENDASI *MINUTESI *MEMBERSI *FREQUENTL Y ASKED QUESTIONS (FAQ) MEETING BROADCASTS *PLANNING COMMISSIONI *PARKS & RECI *PUBLlC WORKS/FINANCEI *COMMUNICA TIONS/NEWSLETTERI *FREQUENTL Y ASKED QUESTIONS (FAQ) *ADMINISTRA TIONI *PUBLlC WORKSI *PARKS & REC *PLANNINGI *FREQUENTL Y ASKED QUESTIONS (FAQ) COUNCIL,STAFF,OFFICE,PERMITS,PARKS, PUBLIC WORKS, EMAIU Related Site Links MAIN PAGE AND SUB PAGES OUTLINE . (') o :3 &t ~ lit ti) III ~ o :3 2- ~ . -c 0 OlCO :;OUlC m,Z 000 C _ m~.! zOen -l:;o-l !<^?;; )>~Ol enIO ^OOl mCOl 0:;0- oen~ CO' mOl;:R en 0:;0 -l-cS: Om- Z:;o-l en)>_en ~-l-c Ol-)> )>0:;0 Oz^ ~' en 1Il)> '" '" a.'" o (1) ",,3 .r 0' (1)- ",'< "'~ _0 g3 (I) :i" 16m 12,3 ::!!Q) 0- 0'" o 0 '" !:i m~ 3.~ ""S: (1) 1Il 3"0 "'- 1Il 0 '" 0 o.!l!. -0' Ol", )>", Olll ~'" - a. g (1) (1) 3 1Il"O g.o '< "0(1) 1Il (I) <0 _ (I) 1Il '" '" (I) a. en c < (I) '< '" 0; :::: 0, 0-' -'" ii":; $10 cr c '" '" - "0(1) 0(1) o iil (I) 1Il Zl '" , a. '" - 1Il :::: ~ III ~ III :3 lit ti) III ~ o :3 2- :S. (') o 3 3 i l: ti) III ~ o :3 2- :S. . (') ~ (') o c:: :3 ~ :::: S' 0' S III - o' :3 ti) III ~ o :3 2- :S. ti) III ~ o :3 2- :S. ,. :Ii' .. :It It' .. Ol0IOS:0 :;om--)>O m,~::;!-co ornOI~m C:;O:;O)> ~ m)>-<, 0 z-l-C :;0 -l_ 0 '::0 - ......z z )>- )> en z ^ 0 m m o en o - C m en -l o z en s:::: . .. :If. :Ii' m s: s: )>(j) s: m- m ms:zmm iUl~Z::l (j)mm~z :;0 en en(j) DJCI)-_en :;0- o 0 )> I o m o 0 )> C en ' -l !!:! en ,. .. ,.)> .. .. .. .. -c-c-coO-c-c-c r)>c"",oc)>r )>:;OUl~S:Ul:;O)> Z^CZS:C^Z zenoencoenz Zl/O~-lZ~l/OZ (j):;Oo~(50:;o(j) m:;O-l)>:;omo o^o-l^QO enzoen s: --z:;; s: en- - _z en z)> en mz 0 ~o z enm - ,- m ::j m ;:0 - o "0 1Il ~ 0' -6' 0> - (I) or 1Il)> '" '" a.'" 0(1) ",,3 N'g: (1),< "'- '" 0 0'3 .... (J) :j" ~m 9.3 ::!!Q) 0- 0'" 00 '" !:i ro~ 3.!" ""s: (I) 0> 3"0 '" - 1Il0 R~ -<,- ~ii: 00> ~'" 0'0. .... (I) (I) 3 1Il"O g.o '< "0(1) 1Il (I) <0_ (I) 1Il '" @ a. en c < (I) '< '" - 0> :::: gc: -'" m:; $10 ci" c '" '" - "0(1) 0(1) giil '" 0> '" '" , a. '" - 0> :::: - o "0 0> ~ 0' -6' 0> - (I) 5' 1Il)> '" '" a.'" 0(1) ",,3 ,"'0' (1)- ",'< tJ)=r _0 g 3 UJ 3' -gm Q,3 ::!l0> 0- 0'" 00 '" !:i <Do ",(I) -'" ""S: (I) 0> 3"0 "'- 1Il0 '" 0 o.!l!. ..- 0' ~ii: 00> ~'" 0'0. .... (I) (I) 3 1Il"O g.0' '< "0(1) 1Il (I) <0 _ (I) 0> '" '" (I) a. en c < (I) '< '" - 1Il :::: 0, 0-' -'" -- (I) < $10 (5'<: '" '" "O<D 0(1) g iil ",1Il '" '" , a. '" - 0> :::: - o "0 1Il ~ 0' -6' 1Il - (I) 5' ~ Ol )> o ~ Q) )> ~..o CJJ <D - ..... )> ::Ji UJ 3 'C: c: >< -n Q) en o."'(I)(I)<lil)>~'" 0(1)1' ,'" (I) 0(1) (I) "" 3 r-- ~''< '" ~ a. 3 -'0' 0 '" -.. 0' ~_ ::Ji~e:J-o- ::J~ ~CD3CDm~ 00 ~ m (') m Q) ::Ji.~ _0 ::3;::;: 0 0 03 ",-."':::r-3 .... :;: N"O 0 mS: mCD(1)"Co>"'-' iil "'::l - '" "0 _ '" .....co ..... .... CD~ . ...,m<CD O::s Om'm3 ::!! CD -i::] 0' 0'< Q) 0- ~(')""m - (') en w. 0 3 CD ~ (I) g~ g3lll:::l~g ro~ c:2.:r~'Q)a :3(1) a.~<<pffi::J~ ...... CTCD_ a.. "" s: (I) '" m 3 Q, s: (1)30) a.Q)cC~=.Q) "0 0 Ch. .....!:::!-,:, en -:J .... mO ro:E(J)!e.::Ja. ::Ji (') CD C Q) (') 0 a.2!. S'=<::JiOO -, 0> '" a.:J c:::: -0 :J:J-<m-3 ~~ ca......aa=m Olll 30>:::r-,c'" CDCJ)CDN.......... -::J oU)cn~~O 0'0. r:::ro-o> ",0 -,CD (1)3_0_0) (1)3 tT_co~ m "'C Q) - ,0 CT.., 0 g.o mCD:]3(J)~ '< ~ ~ 3 CIJ",-' ~ Q) ""0 CD .... 0 _. (') :J mCD Q].....cnO::;;a. (C..... ::Jim"'" ::::J-' mOl Q.::J" Om ~ g.o)>~g~ .... oJ 0 O-::J ~ p.. ~ 33.0 61D~ en (Q C a. 3. CD c CDOC1>__.ro =2 a.::I~Omo (I) 0 (5'lIl 3 c '< C% ~~cn~ (I) ..., ~ -. m ::] m 0.::]_ :::: 0.-<' 0, 0-' -'" -- (I) < $10 c5" ~ '" '" "O<D 0(1) o iil (l)1Il '" '" !l'o. '" 0; :::: 6" "0 0> ~ 0' -6' 0> 1D 5' 0, 0-' -'" -- (\)en $1_ -'0> 0_ "'- Olll -'" _. a. ~o 0;::+ 3 Sr 1Il '" ~en g:;: "O:::r ~o 0:;: C> _. (1)= "'''0 !I' 0> ~ 0' -6' 0> - (I) 5' z !!!:g 1Il s: ~ ~'a1 R~ , '" s: -, 0S::0>1Il~ :,~ :l ~ c: (l)o>o.:::ra. a -"'0 m ro ~~aa.Ol CD <. en o.iifa:en:::r -.< (I) (I) 0 <DCDenm::1 3 1Il 0.:T 5' ~Onr(Da :::ro.",o. m_.-c: '" 0'< 0 <0",- coenCOd':. w_UJg CTO.~ <Do$o "'0 g..-- :::::rco.......::T o .., 0 CD - .... 0~3~ 0> (I) 0 (I) ::]0)(,1)- Q.UJ-O = 00 :=t= <: .......--< <_:::r ~::TCDr w CD .., 0 _ <0 ur p 0.0>0."')> CDmCDCD"O -UJmO CD <D -. CD ~ ....3<0"'0 3 '" '" < 5' Q: (I) 0> (I) (I) ':'" iil-< 0' oC:o<Ccc "U"UmiUo ~a.m"'OW Qla(l)~:J !::!: <D Ci)" -.a. 0"0 -lh '" ::] .., a'J -. e!..om~ro -o@:::t;a.~ aa.ma.'< O~"'(I)ro (1)..0.<:;: !?-(I) 0 !!.._. .... -'0- ro~CD-o~ '" o.!l!. 30 . m CD co 0 00'''' C ;:;>0<::;'" :E == en Q. 0> CD 0.- .... - ....'E-""O CD w<: co "'C _w < .... (I) Cil (I) 0_, 0' Q:1D3"O (1)30> 3 -,'" m :J -. (I)' -- , 0(1) (I) "'" "'''' ::.0"0)- CD m:l~ (I) -,0 (I) -::J CD en ::Eo-::T ;::+oOm ~::JQ.CD 00(1)(1):- -. c: - 0 mOioe- "'O::Jg:ii) .., - Q) -. ~ ::T 5.:l -,(I) 0.- (1)"0 .... - _0 0.... "0 a. -l 0 ro 0 OJ 0 iil '" -, '" oCD:l- '" 0' 5' (I) ::J'<CC ;l ~0>"O 1Il a.aC/J 3 < '" -,-,(I) ~!.l~' 3 !:!.o.!2: iU_CD _00. 0", 1Il .... (I) '" giDa. a.nOl (1)(1)"0 !:!!. a. ~ <0"00 '" (I) < 1Il iil (I) <Do a. 0.",0' -",'< 03~() 5'c:~ (1)-' o.~ a. 1Il - (I) '" - . o m z o -i m en "T1 C ~ J: ::em m::U ID"'II "'110 )>en Q!!! mID enr __m Ul ~ m r r ::::j m :I: -l 3: r . ~ tT "0 O~ (1)1\) Ul Ul 0_ =:!. :I: "S.oool -.3: or ='-- -l ~ CD llO "0 III a:l I\) o o =' S' =' - S- 3 Ul oool 1Il III ;II" III :;u (I) iii S- a. - o "0 III a:l CD "0 a a. I: o - o. =' :;u (\) III 't:I o =' III tT ~ "TI o ... )> o o o 3 "2.. iii' =: =' a:l -l III Ul ; ---- . . ~ > ,p . i @ Q @) ~ \ -lr w ..It w .v ~ -t.~ ~ ~-?:. ~ ~ ~ ~ >s: ~ ~:P ~ () ~ ~~ ~ ~ ~ ~ ([l :x: ~ "'~ ~ ~ ~? ~~ ~ ~ ~8 ~ ?< z. 'Z. '" 1" c?r ~ ~ "" ~ IT\ ~s: ~ .' s:- ~ \\ 1". ~,)~! h!~ <;? '- ~ 0 c> ~ ~\l\ g ~i~~ ~~~~ ~~ ~ ~ B ~ ~ 0 Z-b: r-.... ~;!l ?-. 1'0 ~ ~~:~ ;~~~ ; ~~ ~ ~ ~ t · ~ \' '2:] z..,",,~ ~ h~~~~l i ~~ ~~ @ ~ t ~~ , i t ~ '-.../ - f~ i J I ~ f ~ il z g ~ ~ ~ -g ~ ~ >> @~ Ii · ~fi t!J~ I j I l t J :::, I le >> a , 'I' " ,t ::- ;: i: 1L WIri1 r I I I l I J; " i: J,J , ~, 11'1 f~f ['i:l 1; i "-iio I } i ,i f e (}) f\DMe-r~ LAl'il'-' ~ [InfQl]11atiQn] [ City CmI!!9iJ] [C.iJyi:9ffil21iJ:ly.Y~] [Cityl)_epadJUent~] [CQntact Us! ] e e .r-..r-- r- ..r--..r-- ~ r- .r-- ..r--..r-- r- ...r--- ...r-- r-J Welcome to the City of Arden Hills' website! We would appreciate any comments or suggestions that you may have to improve our site! The City of Arden Hills, located in the north metropolitan area of the Twin Cities, is a community of just under 10,000 residents, The lakes, trails and neighborhood parks provide the backdrop for strong, active and diverse neighborhoods, Arden Hills is home to the largest piece of undeveloped land in the metro area: the Twin Cities Army Ammunition Plant (TCAAP). If you have any questions, or would like more information about Arden Hills, we would be pleased to assist you, +~'\J6 I~N 1~~ ..r-- ..r-- ..r-- ...r-- ...r-- .r- ...r-- ....- ...r-- ...r-- or--- ...r-- ...-- .r-- J Disckrimer. The Ci!Y of Atrie" Hills has IJItII.k every dim UJ ellJJln the a<<Ifft1i:J tif the jnft111lo/iiJII provMd iff this weh sift. HOIPtmj diu to the possibiliry hi IIMJ1thom:!d iUaS$ to this sik, dtJtd trammiJsioll~, ordJm.ges tosOIffa materialmtNUsilla the lost IIjJdak totk websik, the information C01J1aiMd OJJ tiJiJ web site shoNld IIOtu dwmd reli4blef(Jf'ltgalpNrposes. Plet& ronl4ct the Oty"""fyth<_mq>fth<duta. 4~~64 lVest Round Lake Road, Arden Hills, Alinncsotr.. USA 55/12 Phone: 65!.633.5r;76 F'ax: 651.633.7839 Please contact the webma~er with your questions and comments. This site was last updated on 01102101 e @ I.ANI<:- ffQ'(\ ~ (\lIN~o,..I") ~ ~HlLLS Information t 'W.'\tVt-b 10 IJe)Of e fPtv~s. e The City of Arden Hills lies approximately 8 miles north of the downtown areas of St. Paul and Minneapolis, Minnesota, It is situated in R<ll11seXCQllI1!)r and covers 9.4 square miles with an estimated population of9,692 persons, The City serves as home to many large corporations, numerous small to medium size businesses, and two (2) private colleges, The Twin Cities Army Ammunition Plant (TCAAP) occupies nearly one-third of the entire land area of Arden ills, or approximately 4 square miles (2,370 acres) in the northern part of the City, The federal government is expected to release portions of TCAAP for redevelopment purposes over the next 20 years. The release of the site is dependent upon site contamination clean up and continued federal uses of the property, The release and development of this land with have a tremendous impact on the future development and character of the City, A TCAAP Framework Plan was developed in 1995-96 and, in large part, reflected in the City's 1998 Comprehensive Plan Update, Another impact on the City's long range planning efforts is the collaboration with adjacent communities through the NQrthJ\:1\ltml:1iWCOrridoJ CO<llitiQI1. This joint power organization includes the cities of Arden Hills, Blaine, Circle Pines, Mounds View, New Brighton, Roseville and Shoreview, For more information about our City, please contact City Hall Please contact the wchrnastcr with your questions and comments. This site was last updated on 0]/02/01 e e e @ Ut\ll'- ~ ttgj'V'€.f'A{"€ C"(/I'\'1 GeM.~ l- ,,) ~ ~HILLS City Council . '" The regular meetings of the City Council are scheduled on the second and last Monday of each month at 7:30 p,m, at City Hall, 4364 West Round Lake Road, west door, A City Council worksession is also held the third Monday of each month at 4:45 p.m. at City Hall. The Arden Hills City Council currently includes the following members: Ilterm exp, 12/02 Ilterm exp, 12/04 Ilterm exp, 12/04 Ilterm expo 12/02 Ilterm exp, 12/02 IDennis Probst, Mayor jBeverly Aplikowski IDavid Grant IGregg Larson ILois Rem 113395 Lake Johanna Blvd 111443 Bussard Court 111679 Chatham Avenue 1[3377 North Snelling Avenue 111670 Glenview Court Please contact the ~~:..C.9.!n.~1cr with your questions and conunents. This site was last updated on 01/02/01 e e e @ L.,\N\L-- ~ -l-\OI\J\~~t:. (~ut'i t€f'~") . ~ ~LS City Departments Please follow the appropriate for more information on City Departments, If you are unable to find the information that you are looking for, please contact City Hall at 651-633-5676, Current employment opportunities for seasonal and ful1time employment are located under the Administration link, (Each button links to each department, identifying the department staff and other information that may be helpful online (i,e, application forms, recreation programs, parks maps, ordinances, building handouts, etc.)) Please contact the ~vcbma~tcr with your questions and comments. This site was last updated on 01/02/01 . e e e JRN-04-2001 17:19 BRW 512 373 5525 ~,~l/~J BRW,inc. January 4,2001 Mr, Joe Lynch City Administrator City of Arden Hills 4364 West Round Lake Road AIden Hills, MN 55112 RE: 200 1 Sanitary Sewer Rehabilitation Project -Lift Station #8 Reconstruction -Sanitary Sewer Tesl and Seal -Sanilary Sewer Testing Dear Mr, Lynch: Bids were received and opened for the above-referenced project on January 3, 2001, Bids were received from three (3) contractors. Jay Bros.. Inc, bid was not received at the Engineer's office by the submittal deadline and therefore was returned unopened, The tabulated bid outcome is as follows: 1 2 3 4 Contractor Gridor Construction, Inc, Moorhead Construction Co" Inc Larncui & Sons, Inc. Jay Bros., Inc, Base Bid Amount Bid All. #1 $302.484,00 $56,920~00 $313,521.00 $32,722,00 $318,275.00 $30,500.00 Returned Unopened Bid Alt. il2 $32,310,00 $28.810,00 $27,050,00 All bids had proper bid guarantees in the amount often percent (10%) of the total bid as required by the Project Manual. A bid tabulation was performed to verify the total bid amounts and all bids were found to be correc[. A copy oHhe bid tabulation is attached for your information, This project includes two bid alternatives, which all bidders were required to complete, Bid alternative #1 included open trench sewer spot repairs in the Ingerson Road. Shoreline Lane and Lake Lane neighborhoods, Bid alternative #2 included sewer cleaning and televising in the area bound by 1-694, Old Highway 10 and Chatham Avenue, Thresher Squaro 700 Third Street Sout! Minneapolis, MN 5541, 612.370,0700 T, 612,370,1378 Fa JAN-04-2001 17:20 BRW 612 373 6526 ~,~~/~5 . URS SRW, Inc, e Mr, Joe Lynch January 4.2001 Page 2 Base Bid Gridor Construction, Inc. submitted the low base bid with a total base bid amount of $302,484,00 which includes $184.700,00 for the lift station reconstruction and $117.784.00 for sanitary sewer line testing and sealing and crenchless spot repair of the sanilaI)' sewer mains flowing into lift station #8. MCES will reimburse the City for $5800.00 of the $184,700,00 for the installation of a new flow monitoring meter to this slation, The remaining $178.900.00 is approximately S% greater than the Engineer's estimate of $170,000,00 (budget $175,000,00) for this portion of the projcCI. Considering the other two bids, the Engineer feels that this bid is represenlative of the current market value of the improvement and the City would not likely see a significant savings by rebidding the work, The sanitaIy sewer testing and sealing and trenchless spot repair of this project is was 17% more than the Engineer's estimate and budget of $100,000.00, The approximately 17% difference between the Engineer's estimate and the actual bid price can be attributed to a joint test prices which lire considerably higher than prices previously paid for similar work, Considering the two other bids, the Engineer feels that the joint test prices are represenlative of the current market vallie of the improvement and the City would not likely see a significant cost savings by rebidding the work, Therefore, although the base hid is approximately 12% ($32.000,00) greater than the Engineers estimate of e $270,000,00 the bids submitted were all relatively close in price and represent fair market value for the improvements. Therefore the City Engineer recommends that the City Council award tbe base bid for this project to Gridor Construction. Inc, Bid Alleniative #1 Bid a1temative #1 includes the various open trench spot repairs of 8" clay pipe, Bid prices received varied from $56.920.00 (tbe low base bidder) to $30,500.00, We believe the prices vary greatly because this work can become labor intensive, Although this work should be completed fairly soon. it is not required to be completed with the lift slation reconstruction. Bid Alternative #1 was included with this project in order to solicit coastru'tion costs and accomplisb the work if budgets allowed. The bid prices arc higher than expected for this work and it is not a necessaI)' component in the reconstruction of lift starion #8. Therefore the Engineer recommends that Bid Altemative #1 not be included in this project and be completed separate from this contract at a later date either by City forces. under pavement management progmm or with ne"t years sanitary sewer program. Bid Altemanve #2 Bid Altemative #2 included about 22,000 linear feet of sanitaIy sewer cleaning and televising, The average pri,e of the three bids is approximately 17% higher than the Engineer's estimate and budget of $25,000,00, The Engineer's estimate was based on bid prices of previous sanitaIy cleaning and televising projecls, The work associated wirh Bid Alternative #2 is not necessary for the reconstruction of lift station #8, Because the bid prices for Bid A]remative #2 are higher than one might expect and are not necessary to the e { e e e JAN-04-2001 17:20 BRW 512 373 5525 P.03/\d3 URS SRW, Inc, Mr, Joe Lynch January 4, 200 1 Page 3 reconstruction of lift station #8 the Engineer recommends that Bid Alternative #2 not be included with this project and be bid as a separate project at a later date. Recommendation Although The Engineer does not have any direct experience with the low bidder, Gridor Constl1lction, Inc" the contractor has supplied the Engineer with a resume and an extensive list of references for projects of this nature, The Engineer has checked with references and is confident thai Gridor Construction is capable of successfully completing this project. The City Engineer, therefore, recommends the award of the Base Bid for the 2001 Sanitary Sewer Rehabilitation Project to Gridor Construction, Inc., for lhe total base bid amount of $302.484,00, Both Bid Alternatives from all Contractors were higher than estimated based on previous cost of projects with the same elements, Therefore the City Engineer recommends not awarding Bid Alternative #1 or Bid Alternative #2, The project schedule outlined below is based upon award by the City Council On January 9.2001. A ward Contract Begin Construction Complete Construction Complete Landscape/cleanup January 9, 200] January 22. 2001 May 25. 2001 May 25, 2001 Please call me at (612) 373-6479 if you have any questions or need addirional information, Sincerely, ,/~ attachment co: Dwayne Stafford/Arden Hills Terry Post/Arden Hills Nick Landwer/BRW Mark LynchIBRW ,Frank Ticknor/BRW File 37951-016-0101 B/SIREc:.lIf"" TOTAL P,03 e CITY OF ARDEN HILLS MEMORANDUM DATE: January 4, 2001 TO: Joe Lynch, City Administrator FROM: Dwayne Stafford, Public Works Director Jf SUBJECT: Water Tower Maintenance Back!!round The City of Arden Hills has two water towers that supply water for the City, The City has a 1,000,000-gallon tower south ofI-694 on Red Fox Road and a 500,000-gallon tower north ofI-694 on the north end ofFernwood Road near the Friskies Plant. The City has these towers inspected every eight years for any structural or coating failures, In the spring of2000, AEC Engineering of Minneapolis, a company that specializes in water storage facilities, inspected the north tower. A report on the north water tower condition was produced and supplied to the City, e North Water Tower Condition The ABC inspection report for the City of Arden Hills north water tower indicates the tower is in good condition, AEC has identified areas where spot repairs of the tank coating, both inside and out are recommended, Two copies of the report are available for City Council members to review, Costs Estimated costs for the recommended repairs to the City's north tower are $11,500 plus an additional $9,200 for AEC Engineers specifications for the repair and inspection costs, Arden Hills South Water Tower The City of Arden Hills south water tower was inspected in 1996 with follow-up repairs made in 1997, This tower is also in good condition and only minor coating repairs were made, An exposed ladder on the interior of the tower support structure provides access to the top of the south tower. Public Works employees have long sought a safety cage surrounding the ladder, which would bring the ladder up to today's OSHA standards, e Ladder Ca!!e Costs AEC estimates it would cost $7,000 to install a steel safety cage around the ladder that climbers could lean back and rest against. Additional costs for specifications and inspection of the cage installation are estimated to be $3,000, bringing the total costs for the south tower ladder cage to approximately $10,000, Water Tower Maintenance Page Two January 4, 2001 e Bud!!eted Staff had budgeted $42,500 for water tower engineering and maintenance in 2001. Recommendation The Public Works Director asked AEC to provide a proposal to furnish the City with specifications, bid administration and field inspection for the repairs identified in their 2000 inspection report, That proposal is also available for review, The Public Works Director recommends the City Council authorize staff to accept the proposal from AEC Engineering to provide Arden Hills with the scope of work outlined in the AEC Proposal including, but not limited to: 1, Specifications for the project 2, Bid administration 3, Necessary forms and documents 4, Field inspection 5. Recommendation to the City to accept the project Staff will then proceed with the necessary work to begin the project. e e ",. en Metro East Development Partnership December 7, 2000 Joe Lynch City of Arden Hills 4364 West Round Lake Road Arden Hills, MN 55112-5794 Dear Mr. Lynch: Please find enclosed an invoice for your 2001 Metro East Development Partnership investment Your investment is critical to the long-term success ofMEDP as it seeks to carry out its mission, Please remit your investment at your convenience, e In the past year, MEDP has been able to expand the services it offers to prospects, Relationships with Twin Cities-Metro and Saint Paul Progress now allow us to offer non-traditional financing options in tandem with our long standing partners at the region's financial institutions, In addition, we have been able to expand membership and conclude a number of successful projects in an increasingly tight labor market In 2000, we have been working on some new efforts, We exhibited at the International Manufacturing Technology Show, Our web page has been redesigned and reformatted, We now provide an array of demographic, real estate and community information along with multiple links to all members ofthe Partnership, We have applied for a grant to conduct an extensive labor market study for the entire East Metro, Finally, the Chisago County HRA and other communities and businesses in Chisago County have joined MEDP, providing prospects with additional opportunities for their business expansions, I look forward to City of Arden Hills's continued participation in MEDP, Please feel free to contact me at any time at (651) 265-2760 if you should have questions or concerns, Once again, thank you for your continued interest and investment in the Metro East Development Partnership, e David J. Piggott Executive Director 332 Minnesota Street Suite N-205 Saint Paul, MN 55101 651/224-EAST Fax: 651/223-5484 Web Site: www,medp,org ~ _nil Metro East Development Partnership "Your investment in economic strength and growth" 2001 ~BE~HIPIbW(;)lCE Member ID: 1194 Date: 12/6/00 Amount Due: $1,000,00 City of Arden Hills Arm: Joe Lynch 4364 West Round Lake Road Arden Hills,MN 55112-5794 _ Membership investment for 2001(01101101 [Q 12/31/01) $1,000,00 Balance Due: $1,000,00 e THANK YOU FOR YOUR CONTINUED SUPPORT IN MEDP WE VALUE YOUR MEMBERSHIP IF YOU HAVE QUESTIONS - CALL (651) 224-3278 332 Minnesota Srreet Suite N-205 Saint Paul, MN 55lO! 651/224-EAST Fax: 651/223-5484 Web Site: www,medp,org 'I e CITY OF ARDEN HILLS MEMORANDUM DATE: January 8, 2000 FROM: Mayor & City Councilmembers ~ Joe Lynch, City AdministratorJf4, TO: SUBJECT: Change Order #1 Pay Request #3 Back!!round: Enclosed are copies ofrequests for costs for changes made to the city as a result of in- field or design changes, The total amount of Change Order #1 is for $12,443, This includes $2,891 for underground duct board insulation, $3,195 for PVC coated ductwork, $3,653 for costs associated with underground ductwork, $1,081 for air supply into basement toilet rooms and $1,724 for 6ml polyethylene vapor barrier under the slab on grade, . Staff met with representatives of the architect, contractor and contractor consultants to review the need for the changes and to review the costs associated with the changes, The costs for all of the items, except the 6ml polyethylene barrier, reflect an agreement on costs and responsibility for those costs, Also enclosed are copies of application for Pay Request #3, This payment is for work completed through November 30, 2000. There is a retainage of 5% and the amount requested is approximately 22% of the total amount of the contract. Recommendation: Staffrecommends that the Council approve the request for items in Change Order #1 and pay Rochon Corp, in the amount of$12,443, Staff also recommends that Council approve the request for Pay Order #3 and pay Rochon Corp, $169,479,17, . . AR~HIHCTURAL ALLIANCE e PROJECf DIRECTIVE NO, 1 Project: Arden Hills City Hall 1245 West Hwy 96 Arden Hills, MN 55112 Date; November 27,2000 Comm No; 1997149 Contractor: Rochon Corporation Suite 120 3650 Annapolis Lane North Plymouth, MN 55447 Rochon # 0028 Owner; City of Arden Hills Arden Hills City Hall Round Lake Business Center 4364 W, Round Lake Rd, Arden Hills, MN 55112-5794 Initiated by: DOwner D Architect ~ Contractor/CM D Consultants . Copies to: o City of Arden Hills D D D o Rochon Corporaton D D D o Cain Ouse Associates D D D You are hereby directed to execute promptly this Directive which interprets the Contract documents or orders changes in the Work. If you consider that a change in Contract Sum is required, please submit your itemized proposal to Architectural Alliance within ten (lO) days upon receipt of this Project Directive. When yonr proposal is found to be satisfactory and In proper order, the appropriate Cbange Order will be issued, Description: Provide underground duct board insulation as required by inspector, Rochon Mise. Cost #()2 Associated Cost $2,891,00 Provide PVC coated underground ductwork in lieu of galvanized per AS] MOl item Ml.4, Rochon Mise, Cost #() 1 Revised Associated Cost $3,195, 00 Costs associated with underground ductwork ASl MOl item Ml.2 Associated Cost: $3,653,00 Provide supply air into basement toilet rooms and enlarge transfer duct per ASl M 1 item Ml, 1 Proposal Request #() 1 Associated Cost: $1,081,00 Attacbments: Proposal Request MI, Rochon Proposals, Cain Ouse Memorandum 12/12/00 . Approvl'i~ !lr: rchite~~al :lll~aii By: (~LLr(f.,4U{j It-- ~::e~lif(,~((.u~!tr::.n"p'li" Minn"''', 554:a:::gg. Tel: 16121871,5703, Fax: 16121871,7212 Approved For: (Owner) By: e . -' .()(OCT 25 '00 14:04 CAIN GUS( ASSOC :AI... -...... ""n......,... .I::........n.......... .........t..............,,,o..-c:.; rage ~ ,. NO. 298 P .1)'_" 9 \ \ 877 BW 3r<J Binet, Sulte 1 New Brl;hlon, MN SS1U Telephane 4S5l1636-6S" Fax 6511636-2()g3 &.Md Kmnmeeh@aoLeom . .,~ Kuma.Jr' Mechanical Inc. + COntraclDnl + Eog\oeers REQUEST FOR INFORMj\TION To: Robert Company: )lochon l'hODe: 763-559-9393 Fax: 763-559-8101 From: Navin Kumar Direct: 651-582-0201 Date: 1012012000 Coer#: 20013 Pages: 1 I Project: Arden Hills City Hall ISubject Underground ductwork &; Detail2lM2.1 1. As per code, the specified galvanized ductwork is not suitable for underground installation. We will need to use PVC coated spiral duct for this application. Installation will be done as per detail3/M2.1 and note that no insulation is called for. In order to keep up with the project schedule, we will be fabricating/puchasing the PVC coated duct and fittings. Additional costs for this will be forwarded. Please advise immediately if you disagree and would like us to proceed in a different manner. 2. Detail 21M2. I shows ductwOl:k running through beams. Please advise as to which ductwork will be passing through beams. cc: Scott Thomas @ Cain Duse AI1Xquol~1J1ilJ>p1oJCr ~_Mnnc " VcL-~l-d~~~ 1~;~~ ROCHJN CORPORATION - 612 559 8101 P.04/11 .. , ' ,~ .~ Mochon Corporatjon Suile 120 3650 A.onapolis L.ine North Plymouth, MN 5544 7 Ollie. 763,559,9393 Fa> 763,559,6101 cot.-\ Arden Hills City Hall Rochon # 0028 Millcellaneou8 Cost tI02 11/1612000 Description: Underground duct board Insulation & g,lve1 fIIqulred by inspector. 5~V1 Cost Breakdown en or er u contractor r ~~!!l.!~_~!?~ha.!2ical m.-----...t--.--- -f $ 2,599,P-1______1 $ 2.59l,QO -.~_.-.---.---------------------------~------------..--------_t------.--.~--------t------~---.~-t- ~ I 1 I ---------------~~---~------~~--------~--~~---------~-----------------._---~------------------wy--------.----~ " , " . Subtotal: I I $ 2,599.00 OH & PI I : , $ 259.90 --.-----------------So.nd costl -------------:-.._----------1--------1$ 32,49 -------~-..--------------------------~----------..-----------9----------------.----.-r----.-.~-------J------------- Total: I . $ 2,891.3 /""' e ~b~Q Total Proposal Request Costl $ 2.891..:t --- SUbcontrac/orNendor Proposals Attached: Kumar Mechanical r\iM to. V'<;,...\I\ A- rlJ .JJ. tr, ~.. ~-l"""'v r- e DESCRIPTION QTY M/l.TER1AL SHOP PIElD MlSC HOURS HOtJRS s , Faa... board insulation. 2" thick SO 1,000 16 , Material Handling &. Trucking 4 TOTALS 1,000 0 20 0 TAX MTE RA'l'B MULTIPLIER 1.070 61.00 61.00 I POLLAM , 1,010 0 1,220 0 PEC-01-2000 10:08 ,c - g Kumar Mechanical Inc. + C4ntrl1ctot$ +~ TO: COMPANY: PHONE: FAX: CHANGE ORDER PROl>OSAL: PROJECT: bESCRIP'l'ION: ,r-. e Notes: We verified ...llb Dave Stherllel (Mocllanica! /'""' Inspector) ibM Iud would b. slItticient III e 11.11 of g,'avel ......n........... 0:::...... ......n"'.... ......L..'-.L""'Nv~; t-'8ge.5 RO:HJN CORPORATI ON 612 559 8101 P.05/11 KL'MAR MECHANICAL. tNC, 877 S.W.;lU) STRE5T SUI'I'B 1/1, NEW lllUGHI'ON. MN SSll2 TEL: 6S1~6-liS64 FAX: 6S1-636-2093 E-Mail Kw-amecl1@aol.com Robert Rochon 163-559.9393 763-559-8101 FROM: Navin Kumar KMI COM: 20013-06 DATE: 1lI15109 ."'*REVISED**'" Ardon Hilb City Hall Undergrolllld duel b03td insulatioD IIld gravel rcquite4 by Arb Hills Mechanicllllnspec:tor SUIlTOTAL 2,290 SUBCONTllACTOR 0 TOTAL DOUlcr COSTS 2,290 PEIl.MIT % 1.5 34 BOND % 0 0 INStJR % 2.00 46 OH&:P % lO.oo 229 TOTAL ~ 2,5" '" r" . ._~_. _._~.. . -'l;t- ~ DEC-01-2000 10:08 RO:HJN CORPORATION 612 559 8101 P,06/11 , ~ Rochon Corpotation Suite 120 3650 ..a.nr'.:ijJolis Lal'\e Nc~th Plymoutl'l. MN 55447 Office 763,559 9393 Fax 763,559,8101 Arden Hills City Hall Rochon # 0028 MisceDaneous Cost 101 REVISED 11/16/2000 r>escrlptJon: PVC coated spirol ductworlc in lieu of galvanized ductworlc. Cost BreakdQwn en or aterla er, u contractor I Kumar Mechanical I $ 2,872.00 : -------..-..--..--......-i-..-----------~--~---......-...------....r.....-...----,-- I , . . -~..------------'t"----------....------r.......-----------t-..------..+-- I ., I , ------~----..--------..+----~~-~--~-t_~-~-------r_-----........t- . . , , ...ii Subtota/t ; $ 2.872.00 --------.--------------------~-~-~~4_-------------.---------_t___-------------______.1__________________.i~_~7.20 Bond Cost: Ii: S 35.90 ____~____...___~~_..._____..._____.~-........--..----..-..---....-...-..------......--...-------r----~------~---l~------- Totall : . : $ 3,195.10 ~ Total Proposal Request Costl $ 3.1951 SubcontractorNendor Proposals Attached: Kumar Mechanical S\~l \I\.~^~ or?r .:i-! I""'" e DEC-01-2000 10:08 ROCHON CORPORATION 612 559 8101 P.07/11 DESCRIPTION qry W,TIiRv..L SHOP PmLD MISO HotJRS HOURS S PVC coated ductwork ~d ,,"essori.. 2,988 Del'le auvllnized dw:tworx ond fillings -I,OBO Addiliona.1labor B TOTALS 1.90B 0 8 0 TAX R.A'IE. lATE MULTIPLIER 1.070 61.00 61.00 I DOLLARS 2,042 0 488 0 e Q Kumar Mechanical me. + eon--. +I!illglccen TO: COMPANY: PHONE: lAX: CHANGE ORDBR PROPOSAL, PROJECT: DESCRIPTION: .. Notes: w. have proceeded with thopurehase of the ,-., I've co~ted ductwork and will proeeed with the e inst!.llatiOll, Ku"IARMEc.n.',~llCAL, INe, 877 S, W. 3RD sTltEET SUIl'I! N1, NEW BRlGHTON, Ml'l ssm 1lUL!6S1-636-6S64 liAX: 651-636-2093 E-Mail Kummech@aol.com Raben Rocbon Colp 763-559-9393 763.559.8101 FROM: Navin T<1llIW' KMICOR#: 20013-02 DATE: 1I11S/00 .;.:., 'f ! **"REVISED*.. Ardon Hills City HsIJ I've coated spiral ductwork in lieu or galvanized dllCtwodc: SUBTOTAL 2,530 SUBCONTRACTOR 0 TOTAL DIRECT COSTS 2,530 PERMIT % 1.5 n BOND % 0 0 lNstJR % 2.00 51 OH&P % 10.00 253 TOTAL $ 2,811 '. pEC-01-2000 10:09 . 612 559 8101 P.08/11 RIXHJN CffiPDRRT ION . Rochon Corporation .~ .~ Cosl Breakdown en or 0 Kumar Mechanical. Item #1 '$ 1,703.00! 1$ 1,703.00 ------------- I .---.----------4------------)T-.- -. - ~~~-'!!~h~~~~!!'-!L-L------------------4!.--.----~~~;QQ1-.----_..L!...___332.00 Kumar Mechanical,ltem 13 ! : $ 1,249,00. ! $-- 1,249,00 ~..----------------------------------~---.-----------....-~~-----------------:-----------------. i 4h.. . I I . I Subtotal ! $ 3,284.00 , . OH & PI I $ 328.40 ---..-----------------------------~----.---------.---__t-----------------&------ --- ------ Bond Cost: Ii. $ 41.05 /". -----------------------Tciiiaif-----------------l------------T-------T$ 3,653,45 . ,,........ tit Suire 120 3550 Annapolis ldn~ NOrth Plymouth, MN 55447 Office 763,559,9393 Fax 763,559,6101 Arden Hills City Hall Rochon # 0028 Architects SUDDlementallnstructions 1101 REVISED 11/1612000 Description: Costs associated with underground ductworlr. ~2lLQ~ Total Proposal Request Castl $ 3,553 ~ SubcontractorNendor Proposals Attached: Kumar Mechanical "....,.,4~ . ~"IJ"1s Ot' I"'~"~'~~'~"""'~ .......~...................<:;;. ruyc... PEC-01-2000 10:09 Rl:XJ-rn CDRPORATI ON 612 559 8101 P.09/11 , e ~ Kumar Mechanical Inc. KUMAR M!lCHAl'llCAL, INC. 877 S.w. 3lU:l snEET SUITE 111. NEWlllUGlrI'ON, MN $51 11 TEL: 6S1~6-6S64 FAX: 6SI~36-2093 E-M.iI Kummocb@solcom +~ +~ TO: COMPANY: mON!!: FI\X: R4bom ll.oehon 763-559-9393 763-$$9-81 0 1 nOM: Naviu K= KMI COl\#: 20013-03 DATE: 1llSlOa CHANGE OlUlJ!l:.PROPOSAL: PROJECT, Ardon }Jill, City Hall DESCRlPTION: Chlllllos to dut:lWOdc to pet ASI.MI: ITltM 111 - ullder:relUld duttwork and llliltgS . DBSClUPTlON qry MATEI\L\L SHOP F1BLD MISe HOURS HOURS S Modif'yl'urch...d 22" dia, 60 elbow ,nto a 1 50 2 30 degree elbow Additional tmings for 24/16 takeoff$ lip through 6 650 8 1100T TnIdci:ng and H:mdling , 1 1 TOTALS 700 3 9 0 TI\X RAT!! :RATE M1.IL TlPLlEll 1.070 61.00 61.00 1 DOUARS 749 183 549 0 SUBTOTAL ],481 Notes , SUBCONTRAcroR 0 TOTAL DIlUlCT COSTS 1.481 l'ERM!T % 1.5 22 BOND % 1,$ 2~ INSUR % :2.00 30 OH&.P % 10.00 148 TOTAL $ 1.703 ".;1 " ,...,. e ~EC-01-2000 10:09 ROCHJN CORPORAT I ON 6125598101 P.10/11 - Q KUMAll.MECHANlCAl., lNC. 877 S.W. 3l<D ST?.EIIT StIn'B #1, NEWBRlGHTON, MNSS1l2 'I'EI.: 651-636-6564 FAX; 651-636--2093 P.-Mail IC.ummecll@!OtcDm Kumar Mechanical Inc. + Can_. T~ TO: COMPANY: PHON'!: FAX: FROM: Navin lCwIl3r KMI CORII; 20013-04 Ro .crt llocholl 763-559-9393 763.559.8101 DATIl: 1l/6/00 CHANGE OltDBR PltOPOSAL: \ ...--.--' l'ROIECT: Ar.s.n HlI\s City Hall DESCRIl'TION: Cbllllg.. to ductwork as per ASI.M 1: ITl!.M 112 - (rIllet uel reglsun DESClUPTlON QTY MA. 'TEIUAI. SHOP , FlliLD MISe HOURS HOURS S Two 16,,6 SO-I gliU.. ;nSOl 2 66 2 Onc I2x12llJ3-1 1 33 I TOTALS 99 0 3 0 TAX RATE UTE MUL TlPUIlR 1.070 61.00 61.00 1 DOLLARS 106 0 183 0 . SUBTOTAL Nnu.: SUllCON'TllACTOll 0 TOTAL DUU!CT COSTS 2a!l 1'2llM11' % 1.5 4 BOND % 1.5 " INSUR % 2.00 6 OB&!> % 10.00 29 TOTAL $ 33Z r--. e , ~ .,' "."i ,,' 289 XEC-01-2000 10:09 ROCHJN CORPORATION 612 559 8101 P.ll/ll ~ Kumar Mechanical Inc. l<UMAR. MECHAN'.cAL, r.-!C m S.W. lRD STlUiEt SUITE #1, NEW BRIGHTON, MN 5S112 TI!l.,651.636.6564 FAX: 651.636.2093 ll-Mall Ku.m=h@1I01,com fj' .,.=tllnI .,. Engibeera TO: COMPANY: PHONE: PAX: Robert Rochon 763-559-9393 763-559-8101 PROM: Navin Kumar KMICOR#: 200)3..05 DATE: 1111510!> CHANGE ORDBR PR.OPOSAL, ....lff.VlSED*.. fR01ECT: Arllea lli11s City H6Il DESCRlPTION: Changes III duclwolk as per ASI.Ml: ITEM n . Exru duet Cor BOl ~ -\c~' ~~(\""- '-', DESCRlPTlQN QTY MATElUAL SIIOP FIELD MISC HOURS HOtmS $ Additional dUetwork not sho\\o1l 5 250 4 8 all original pl:ms (S pieces) Liner 100 TOTALS 250 4 8 100 TAX UTE RATE MtJt TlPLlER. 1070 61.00 61.00 I DOLLARS 268 244 488 100 sOBTOTAL 1,\00 e ~ SUl3CON'I'RAC!Olt 0 TOTAL ower COSTS 1,100 PllllMlT % 1.5 17 BOND % 0 0 INSUR % 2.00 22 OH&P % 10.00 110 TOTAL $ 1,249 ,,-.. e TOTI'L P. 11 f\61 ft11--- 'CAIN tfUSE .SSOCIATES, INC. . . " .,~,~~.~~i~S~::;;_,;_-:/;;\of.' ;,,)~jP:\;;,;:,-,i_;AYir~t~~f:;'<:';;'; :;\'-~;"-,_",", .::.: . '; ~~,~~J!i~~!ti~~~!'!}!t~~~{il ; , ' BIRCH LAKE PROFESSIONAL BUILDING 1310 EAST HIGHWAY 96 WHITE BEAR LAKE, MN 55110 ',; ;;,;y. ", .:_':", , ,',;: ':;.,.,' "l~<.:i_;X, >.; /\ :;~{ ';-:~h\\.2.;di'j~?Sj;~?'',;J(i'{;'::;:::_'':\;~0-N;/:;~:; :"'::'-::,:~;:i,::.,,~,:i~.. ,(6;51) ;426"9S:49:;I;d<'~\l'lPiSlr.i;;~2'6~5'G~:S .,. '_,,:0,,' ,.;~.,.: _- _.-_/'"\,<,,~,_,{i>, '-'", "~"~!:t<"_'J;.~'''',"''i,">~~'-'~o:w~1.n~-,\,f;\;~:;'1~.;.;:;",,./;:, ,~_' MEMORANDUM FROM: PROJECT: December 12, 2000 Jeanne Sterner Architectural Alliance Scott D. Thomas, P,E, Arden Hills City Hall Arden Hills, Minnesota COA Project No, 97-161 DATE: TO: SUBJECT: -~ Cost for ASI-Ml Ductwork surrounding the Elevator Equipment Room, e Upon further review of this $1,249,00 cost submitted by Kumar Mechanical for additional ductwork/fittings, it is our recommendation that the City accepts this cost as an add to the contract sum, There are five additional fittings that were not shown on the bid documents, Paragraph "A" of Article 2,01 in Section 15840 ofthe Specifications does indicate that the Architect/Engineer does reserve the right to make minor changes in the run of certain ducts without extra cost to the owner to avoid unforeseen structural or other interferences, Given the confining limitations ofthe space available to install the , ductwork required, we find it unreasonable to expect Kumar to have foreseen the five additional fittings, . C:\ VIRUSSCANlARDENHILLSIMM-Jeanne-Eleveqductcost.doc - 1 - ,'0: 10/25/ 0 16:15; . OC~~5 '00 14:36 CAIN OU5E ASSOC , _> ARCHITECUKAL ALL~AN~~; ~ag~' P.? M\ , CAIN eQUSE _lSS0CIATES, INC. wmTE BEAR LAKE, MN 55110 BIRCH LAKE PROFESSIONAL BUILDING 1310 EAST HIGHWAY 96 PROPOSAL REOUEST DATE: NUMBER: CONTRACT: CONTRACTOR: PROJECT: October 25, 2000 Ml Division 15 Kumar Mechanical Arden Hills Cuy HaIl Arden Hills, Minnesota liE,OJ' :>~~>~ BY: Scott D, Thomas, P.E. e The following revisions are being considered. Please provide a proposal at your earliest convenience affecting any cost changes resulting from these revisions, Revisions shall not be implemented until a written authorization to proceed is received, MI.l State the amount to be added to the rontract sum to provide supply air into the basement toilet rooms per the attached plan markup. Ml,2 State the amount to be added to the rontract sum to provide additional air transfer to the Conference Room 202 ceiling space per the attached plan markup. Note that 30 x 52 transfer duct shall be provided in lieu of a 28 x 12 transfer duct and that the 12 x 12 transfer duct is deleted. TIris results in 30 square feet of additional sheet metal and liner, Any questions should be directed to Cain Ouse Associates, Inc. . \\Compaq\projects\Projectll\l991>S7161\Doc\MecbaniC21\ConslruclioD\PR-Ml,doc , f - 1- .~ Rochon Corporation Suite 120 3650 Annapolis Lane North Plymouth, MN 55447 Office 763,559,9393 Fax 763.559,8101 Arden Hills City Hall Rochon # 0028 Proposal Reauest#01 11/13/2000 Description: Provide supply air into basement toilet rooms & enlarge transfer duct. Cost Breakdown Vendor I Material/Other I Subcontractor I Labor I Total Kumar Mechanical ! i $ 972.00 i i $ 972,00 ______________________________________,-________________________y_______________________r___________________y_____-------------- t I , I I I I I --------------------------------------i-------------------------t-----------------------~-------------------t------------------- I I I , I I I I ______________________________________,-__________________-____-r_______________________P-__________________T________----------- I I r I I I t I Subtotal I ! i I $ 972.00 OH & PI : I I $ 97,20 --------------------------------------1-------------------------t-----------------------t-------------------t------------------- Bond Cost: : I I $ 12,15 ______________________________________~------------------______T_______________________T___________________T_______------------ Total: I I I $ 1,081,35 e Total Proposal Request Costl $ 1,081 I Ro SubcontractorNendor Proposals Attached: Kumar Mechanical e O~T,30.2000 5:58PM KUMAR MECHANICAL NO, 485 P. Vi 10/30100 4:52 PM . . . ~ KUM~ Mt(ij^~~l Il\(. KUMAR MECHANICAL, lNC, 877 S,W. 3RD STREET SUITE i'll, NBWBRIGHTON, MNS5112 TEL: 651-636-6564 F}U(: 651-636-2093 E-Mail Kummech@aol.com + ContJ1\c:ton + Englne_ TO: COMPANY: PHONE: FAX: Robert Rochon COIJ' 763-559-9393 763-559-8101 FROM: NavinKl1II18:r KMl COM: 20013-01 DATB: 10/30/00 CHANGE ORDER PROPOSAL: PRMl PROJECT: Arden Hills City Hall DESCRIPTION: Add SA ductwork 10 bathrooms. Enlarge transfer air duct replacing another . DESCRIPTION QTY Mil. TERlAL SHOP FillLD MISe HOURS HOURS $ Add ductwork (takeoffs, elbows, spiral, diffusers) 2 200 1 6 Added sbeetmetal and liner I' 50 for tr_rer air duct on second !loor TrucJcing & Handling 1 TOTALS 250 I 7 0 TAX RATE RATE MULTIPLIER 1.070 61.00 61.00 1 DOLLARS 268 61 427 0 SUBTOTAL 756 Notes: SUBCONTRACTOR Duct insulation 100 100 TOTAL DIRECT COSTS 856 PERMIT % 1.5 13 BOND % 0 0 INSUR.% hOO 17 OH&P % 10,00 86 TOTAL $ 972 . ARLHIHCTURAl ALLIANCE e PROJECT DIRECTIVE NO, 2 Projecl: Arden Hills City Hall 1245 West Hwy 96 Arden Hills, MN 55]]2 Dale: December 18, 2000 Comm No: 1997149 Conlraclor: Rochon Corporation Suite 120 3650 Annapolis Lane North Plymouth, MN 55447 Rochon # 0028 Owner: City of Arden Hills Arden Hills City Hall Round Lake Business Center 4364 W, Round Lake Rd, Arden Hills, MN 55112,5794 e Initiated by: DOwner 0 Architect 0 Conlraclor/CM 0 Consultants Copies to: o City of Arden Hills 0 0 0 o Rochon Corporalon 0 0 0 OCain Ouse Assoclales 0 0 0 You are hereby directed to execute promptly this Directive which intel1lrels the Contract documents or orders changes in the Work. If you consider that a change in Contract Sum is required, please submit your itemized proposal 10 Architectural Alliance within ten (10) days upon receipt of thi. Project Directive, When your proposal is found 10 be satisfactory and in proper order, the appropriate Change Order will be issued. Description: Description: Install a 6 mil. Polyethylene vapor barrier under the granular fill at the slab on grade, Do not turn up Ihe vapor barrier at the outside of wall, Associated cost $1,724,00, AUachments: Proposal Request PR4, Rochon Proposal 12114/00 e ::~e;;;;at~ Date: ""rJ/li ((j]""""""""""""""""",. 400 Clift~-l~'}ert~l~,~uth. Minneapolis, Minnesota. Approved For: (Owner) By: Date: 55403,3299, Tel: 16121871,5703, Fax: 16121871,7212 ~, .' ~. .'~ :~~{tl;' " "'!'IO"'" 1, J il'1"" ", 'lfl:"~" i_r ".~';~r ' . .,' i"I',J'..'", ,!l"" ,""", o!::1f'L""'-; lit'..,,,; ~:~~~~~-~ . :d~1$~(: " i~l~~~: rr~~f::~ " e \;'ll" I' itiW: ' ""H.,..,L., t~~""~" rt-~.r~[ ~-.' Flochon Corpontlon Sune 120 3650 Annapolis Lane North Plymouth, MN 55447 Office 763,559,9393 Fax 763,559,8101 Arden Hills City Hall Rochon # 0028 Pro""""~ Reauesl;IM , ,Descrlption:lnmH 6 mH. Polyethylene baniet: UfIder the granular fill at the slab on grade. Cost Breakdown en r Northwest Asphalt r SubtotlJl OH&P Bond Cost;--- Total t-. , '" Total Proposal Request Cosq $ 'Subcontt8clorNendor Proposals Attached: Northwest Asphalt c ~c:0' d UP66SS2:,9 HJ I lH>l"l.-l>Q"l I'D[)W 9,:9, 00ee-p,-J3a _ _1I'l:_. ,..,.............................. 12/141.2000 $ 1 550.00 $ $ $ 1,550.00 155,00 19,38 1.724,38 1,724 , '-'" d_ . '~~\~f'!lL e 'f ~,~"~::,:,,:;s::,,, $]" ..' I 11"'.}'.".' ~~4~~)~~: . '~";"~,i"''', 1 ~~~. i,;"L "\,1-1"... . ,I.'. -.1 f~?i;~; ~p~i.~)fq<.. ,;;m""",. ' l!f:rW1~;:: -:" ,.'.. \~~~f; , .~~l'h"" llit'j#" " ';,.:):-.':;In.'' ~' , ',.' , . ~~ f~}~J':>' ' ' t'r,.t~',"~l. . f~: i~hr:'1\ f~.1)-;' . .<' '-,' ~~",>i:: l11"~ :),:,::,', ~~'~1r;:,' ' " ~, 'q"', .".',- ',. ;. i,:;' ""~ ~0'd lI:lIOl ..Io' '&'., "'tr,l ~v... ~nA V~~ ~~V ~wvv ~... A...~............ .,', .................... ........... _......, v.... . NORTHWEST ASPHALT, INC. , . , "The only w-~ 10 paVIJ- , . 1451 STAGeCOACH RO/!J) SIlAICOPEE, II1N S53784191 PHONE (612) 445-1l1l13 FAX (&Ul oIG'lll5S .' , Date: 12- it/-oo To: iol'~~ ILl ~. ! Attn: 'IOJ,M~ j),uJ From: '~"1 i ~/; , ',I ' Number of Pages rncludingS'Over: ' I lej/lYdJlIj JL/J4N #~//f t,y ~/J: jJdJ "/111/ ':t4fldY ~Hd~n!. = I ~r./iJ ~ ," R,WT/ P Ie1t5e ,~ 6JJ ; q~hr>- fA)/ #J Anf rn~Y\. ~c;. "l6/rl-'j . , '. OCgl=J: Will !wmNot fcUowinthemail , I . ifyoll doDClrr<<ave all pogos or I\;on lrvubI. ~ Ibis'" ~"""'t>,. plMa<:olI om:oe;c" ~_ AX eauALOPPOImJNItY EllPLOYER , . ~'d 0l.~SSZ19 NOI1~ ~ 91:91 00Be-p1-~3a .... ......-. .....................-.......... ~--..-.__._..-.~. ARCHITECTURAl ALLIANCE e December 18, 2000 400 CLIFTON AVENUE SOUTH Joe Lynch - City Administrator Arden Hills City Hall Round Lake Business Center MINNEAPOLIS, MINNESOTA 55403-3299 TELEPHONE 16121811,5703 4364 West Round Lake Road Arden Hills, MN 55112-5794 FAX (612) 871-1212 Re: Arden Hills City Hall Payment Application Number 03 Comm, No, 1997149 Dear Joe: . We have reviewed Rochon Corporation's Application and Certificate for Payment No 3 for the Arden Hills City Hall Project. We have visited the site and find that the percentages for work completed are accurate, This pay application covers the period ending November 30, 2000, The percentage of the contract amount applied for is 21.7% (minus a 5% relainage of $18,686,86). We recommend payment in the amount of $]69,479.17, Please call me if you have any questions, Si,~~.cereIY' /it' " / '~L' !/Jr" " ' J , , ! '( ,'" ", ,J " I ' It [, C llac clCf / PETER VESTERHOLT Principal cc: Jeanne Sterner (letter only), file 3 copies of Payment Application Enclosure: e 1997149 \&0\\Pay Applicalions\PAYAPP03,DOC e ...... c..:l ;;:: .....,; ::::; ..... .....,; --' -ox: = == 0-- c...:< ~ !:::= = c...:< = -ox: 0> " ~ ... 0> 0> ~ e ~-O .& t1l C 0 ",a: UOlN lI)""~ cn~~ Ol '" UJ.~"OLO = fJ) C '-:J:J Z J:C)O:2 COla: ~~t5~ 10... <'0 W= <(..J>J: _-0> o C...,. c: "':JCO~ .~- 0 ('i) 10- Ua:,,<( OOON<DCOcnr--....,.'#. OOONCOM't""""'r""COO ocicir...:wc:i~aia>1': OffiO('f)(()LOI'-~"d"N o Or---<oOLO-.:to>~ N NMro..olO-m<o """ ..qt--,-LOCOCDCO Q) Q)('W)~("')"t"'""~1O N NEfl tIl-Ww.C,r <17 <17 <17 ooocnom....,..LO--"'#. C>ooom~f'-:..q-cov cicicia:icO"t"'""<",>r...:a:i~ Qf/tC)MCOr--N.qNCO o OMt'---LOt-c:oV N N..ocril.ON-N({)~ "'=t -.;:trnffiCOLO("')LC) m O)"t"'"" "I""""yt"rt- N ciER: ff} IDN' <17 <17 <17 0 oio r-..Moq-D..q- <o?f!. C> 0'0 comr--.or-- NO ccio a:;)~c.;OM '0 CO ' 0<170 mt--.NEflN "'N 0 O..qt-t'- "'N '" C'i16NN NO> 0 e " ...,.l.()Ef}.LO "''''' 0 0> 0> <17 <17 <17 "" co '" '" '" ~ <17 <17 <17 - I N ~ T'""N(1')'VlO co... '" 0> .& Ol Ol Ol Ol '" '" '" .. '" c c c c c C C C C <U :.:i:.:i::::i:::i::i ::J:.:J :J ::J Cl ~~S"OQ)Q)(J)C!).c<l) => (]) co Q) gg~ =,~Q)> ifJ"EO o.~_~ ~C.!:a.O::: t5~BU5-m-m~j~5~ <( E-ga:a: '" E ",U:!i 0:: c :J m rh U U Q):::J ~ro(f)"O rn(J)~CClCl) z-<=U Q) ~::::::I~.s!S_ O - O~ctIc...c ~ "'O'S:ClDa.>Wm U.o c.. ~~! ~C..c= ...J Q) E 10..... a..... IV 0:: () <( 0 t1l " Cl.0 ~ffi u ~~O w (!)-<=U m.!~ C) - (5 0 z a:_ f- f- 00:( o Ol J: Z 0 >- a: <( :2 :2 ::> (J) f-~ zo w~ :2", ~l6' Cl.Cl. e WAIVER OF CONSTRUCTION LIEN, PAYMENT BOND AND LIEN FUNDS December I, 2000 For good and valuable consideration, the undersigned hereby irrevocably and unconditionally waives and releases any and all (a) rights and claims for a construction or other lien on land and buildings being constructed, altered, erected or repaired and to the appurtenances thereunto, (b) rights and claims on any payment bond(s) furnished in conjunction with said construction, alteration, erection or repair, and (c) rights and claims for lien on money, bonds, or warrants due or to become due to the prime contractor therefor. The property covered by this waiver is owned by the City of Arden Hills (owner), is located at 1245 West Hivhwav 96 Arden Hills MN is described as Arden Hills City Hall and this waiver pertains to a portion of the work to be performed by Rochon COI:poration (prime contractor), e This waiver covers all labor, material and supplies for construction,. alteration, erection, and repairs furnished by the undersigned under a contract with City of Arden Hills through the date of this waiver in the amount of ONE HUNDRED SIXTY NINE THOUSAND FO! JR HUNDRED SEVENTY N1NIi AND 171100 Dollars ($169.47917) This lien waiver is not valid until the amount listed above has been received. .YV~."'V."^^^~. i~t"" GRJ\Ci: L. BURGHARDT I ':;1{~> NCTMiY r-USLlC - MINNESOTA "''';> My Cem,:', E;:pires Jan. 31, 2005 . . --d~<= ~ t3~~ Contractor Waiver Form e e tit tit APPLICATION AND CERTIFICATE FOR PAYMENT (SUBSTITUTE AlA DOCUMENT G7021 TO (OWNER): City of Arden Hills 4364 West Round Lake Rd Arden Hills, MN 55112.5794 PROJECT: Arden Hills City Hall 1245 West Highway 96 Arden Hills, MN 551' 2 PAGE ONE OF 2 PAGES APPLlCA liON NO: 3 PERIOD TO: 30.Nov-OO FROM (CONTRACTOR): Rochon Corporation 3650 Annapolis Lane North, Suite 120 Plymouth, MN 55447 VIA (ARCHITECT): Architectural Alliance 400 Clifton Avenue 5. Minneapolis, MN 55403 ARCHITECT'S PROJECT NO: CONTRACTOR'S APPLICATION FOR PAYMENT CONTRACT DATE: 06/15/2000 CONTRACT FOR: General Construction CHANGE ORDER SUMMARY Change Orders approved in ADDITIQNS DEDUCTIONS previous months by Owner TOTAL 0.00 Approved this Month Number Date Approved TOTALS 0.00 Net l:hange by Change Orders 0.00 The undersigned ContraclOr certifies that to the best of the Contractor's knowledge, information and belief the Work covered by this Application for Payment has been completed in accordance with the Contract Documents, that all amounts hCl-ve been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due. Date: December 1, 2000 By; . . i~"<' GRpr;: I., 8iJRGHARDT I .~~, r,lel' ~ 'r '7;..i~ - MINNESOTA 'J I. '/ C.:; [;.)tres Jan. 31, 2005 . . Application is made for Payment, as shown below, in connection with the Contract, Continuation Sheet, Substitute AlA Document G703 is attached. 1. ORIGINAL CONTRACT SUM........ 2,942,000.00 0.00 2,942.000.00 373,737.22 2. Net Change bV Change Orders................ 3. CONTRACT SUM TO DATE lLine 1 +1.21.............. 4. TOTAL COMPLETED &. STORED TO DATEn (Column G on G703) 5. RETAINAGE: a _ % of Completed Work IColumn 0 + E on G703) b._% of Stored Material IColumn F on G7031 Total Retainage (Line Sa +5b or Total in Column I of G703iu... 18,686.86 355.050.36 6. TOTAL EARNED LESS RETAINAGE..... (Line 4 less Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6 from prior Certificate)..", .$ 185,571.19 169,479.17 2,586,949.54 8. CURRENT PAYMENT DUE......m......................... 9. BALANCE TO FINISH, PLUS RETAINAGE............. IUne Siess Line 61 State of: Minnesota County of: Hennepin Subscribed and sworn to before me this 1st day of December, 2000 Notary Public: ~,~~~ My Commission expires: JanuCl-ry 31, 2005 ARCHITECT'S CERTIFICATE FOR PAYMENT In accordance with the Contract Documents, based on on.site observations and the data comprising the above application, the Architect certifies to the Owner that 10 the best of the Architect's knowledge, information and belief the Work has progressed as indicated,the quality of the Work is in acca rdance with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CERTIFIED. AMOUNT CERTIFIEO..ltft,.Y.?fl...t7. (Attach explanation if amount certified differs from the amount applied far.1 ARCH'TECT,~~~~fIWtF Bl(j/;l(illt~ ~:/ / ~/( t{ I rfb This c6rtificate is not negotiable. The AMOUNT ClRTIFIED IS ~aY8ble only to the Contractor named herein. Issuance, payment and acceptance of payment are without prejUdice to any rights of the Owner or Contractor under this Contract. . . e PAGE 2 OF 2 CONTINUATION SHEET Substitute AlA Document G703 3 Ot-Dee-OO o '-Nov-OO 30.Nolf..oO APPlICA liON NUMBER: APPlICA liON DATE: PERIOD FROM: TO: CONTRACTOR'S PROJECT NO: 0028 Arden Hills City Hall SCHEDULED PREVIOUS THIS STORED TOTAL BALANCE CODE _ DESCRIPTION VALUE APPLICATION APPLICATION MATERIAL TO DATE " rOFINISH RETAINAGE 01000 GEN'L RQMTS , 55,234.00 33,413.00 21,674.13 0.00 55.Q87.13 35 100,146.87 2.754.36 02200 EARTHWORK 60,300.00 30,150.00 9A25.00 0.00 39,575.00 66 20,725.00 1,978.75 02480 LANDSCAPING 32,797.00 0.00 0.00 0.00 0.00 0 32,797.00 0.00 02513 ASPHALT PAVING 57,252.00 9,790.09 0.00 0.00 9,790.09 17 47,481.91 489.50 02600 SITE UTILITIES 143,7QO.OO 40,000.00 0.00 0.00 40,000.00 28 103,700.00 2,QOQ.00 04200 CONCRETE/MASONRY 836,800.00 69,000.00 80,000,00 0.00 149,000.00 18 687,800.00 7,450.00 03410 PRECAST CONCRETE 44,565.00 0.00 0.00 0.00 0.00 0 44,565.00 0.00 05100 STEEL FABRICATION 110,000.00 0.00 27,500.00 0.00 27,500.00 25 82,500.00 1,375.00 05600 STEEL ERECTION 67,150.00 0.00 15,000.00 0.00 15,000.00 22 52,150.00 750,00 05500 EXPANSIN JT COVERS 2,000,00 0.00 0.00 0.00 0.00 0 2,000.00 0.00 06100 CARPENTRY 203,699.00 0.00 0,00 0.00 0.00 0 203,699.00 0,00 06400 MILLWORK 56,438,00 0.00 0.00 0.00 0.00 0 56,438.00 0.00 07160 WATERPROOFING 10,000.00 1,500,00 7,000,00 0.00 8,500.00 85 1,500,00 425.00 07530 ROOFING 62,670.00 0.00 0.00 0.00 0.00 0 62,670.00 0.00 07900 CAULKING 3,342.00 0:00 0.00 0.00 0.00 0 3,342.00 0.00 08100 HMfDOQRSfHARDWARE 27,120.00 0.00 0.00 0.00 0,00 0 27,120.00 0,00 08360 OH DOORS/AUTO OPERA 6,031.00 0.00 0.00 0.00 0.00 0 6,031.00 0.00 08BOO ALUM STOREFRONT 193,559.00 2,735.00 0.00 0.00 2,735.00 1 190,824.00 136,75 09300 CERAMIC/QUARRY TILE 40,545.00 0.00 0,00 0.00 0.00 0 40,545.00 0.00 09500 ACOUSTICAL CEILING TI 17,847,00 0.00 0,00 0,00 0.00 0 17,847.00 0.00 09680 CARPTEIVINYL TILE 32,240.00 0.00 0,00 0.00 0.00 0 32,240.00 0.00 09900 PAINTING 12,125.00 0,00 0.00 0.00 0.00 0 12,125,00 0.00 ? ACCESS PANELS 300.00 0.00 0,00 0.00 0.00 0 300.00 0.00 10200 LOUVERS , ,900.00 0,00 0.00 0.00 0.00 0 1,900.00 0.00 10100 VISUAL DISPLAY BOARD 2,185.00 0.00 0.00 0.00 0.00 0 2,185.00 0.00 10160 TOILET PARTITIONS 1,971.00 0.00 0.00 0.00 0.00 0 1,971.00 0.00 10BOO TOILET ACCESSORIES 3,057.00 0.00 0.00 0.00 0.00 0 3,057,00 0.00 12690 FLOOR MATS 2,519.00 0.00 0.00 0.00 0.00 0 2,519.00 0.00 10520 FIRE EXTINGISHERS 1,200.00 0,00 0.00 0.00 0.00 0 1,200,00 0,00 12490 WINDOW BLINDS 1,675.00 0,00 0.00 0.00 0.00 0 1,675.00 0,00 10990 WARDROBE SPECIALTIES 243.00 0.00 0.00 0.00 0.00 0 243.00 0,00 10440 SIGNS/FLAGPOLE 6,987.00 0.00 0.00 0.00 0.00 0 6,9B7.00 0.00 11500 FIREPLACE 1,500.00 0.00 0.00 0.00 0.00 0 1,500.00 0.00 ? AUDIOVISUAL EQUIP 3,200.00 0.00 0.00 0.00 0.00 0 3,200.00 0,00 14200 ELEVATOR 36,900.00 0.00 0.00 0.00 0.00 0 36,900.00 0.00 15500 MECHANICAL 354,000.00 0.00 0.00 0.00 0.00 0 354,000.00 0.00 15300 FIRE SPRINKLER 19,526.00 0.00 0.00 0,00 0.00 0 19,526.00 0.00 16000 ELECTRICAL 154,423.00 0.00 3,800.00 0.00 3,800.00 2 150,623.00 190.00 SUBTOTAL 2,767,000.00 186,588.09 164,399.13 0.00 350,987.22 13 2,416,012.78 17,549.36 FEE 175,000.00 8,750.00 14,000.00 0.00 22,750,00 13 152,250.00 1,137.50 TOTAL 2,942,000.00 195,338,09 178,399.13 0.00 373,737.22 13 2,568,262.78 18,686.86