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HomeMy WebLinkAboutCCP 02-05-2001 e FILE AGENDA SPECIAL CITY COUNCIL MEETING, CITY HALL MONDAY, FEBRUARY 05, 2001, 7:30 P.M. City Philosoohv To provide a basic and necessary scope of quality services through the innovative and purposeful use of resources. 7:30 P.M. 1. 7:30 P.M. 2. 7:35 P,M. 3. 8:00 P.M. 4. . 8:05 P.M. 8:10 P.M. 8:30 P.M. . 8:45 P.M. Call to Order Approval of Meeting Agenda Senator Mady Reiter Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council member so requests, in which event, the item will be removed from the general order ofhusiness and considered separately in its normal sequence on the agenda. a. Claims and Payroll 5. Puhlic Comments This is an opportunity or citizens to bring to the Council s attention any items not currently on the agenda In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 6. Unfinished and New Business 7. a. Pay Request #1, 2001 Sanitary Sewer Rehab b. Security System Recommendations and Requests for City Hall Administrator Comments 8. Council Comments AGENDA - PAGE TWO CITY COUNCIL MEETING, CITY HALL MONDAY, FEBRUARY 12, 2001, 7:30 P.M. 9:00 P.M. 9. Adjourn The above times may vary depending upon length of issue discussion. e . . e . e FEB-01-2001 11:27 BRW 612 373 6526 P.02/07 URS BRW, Inc. MEMORANDUM BRW Thn~sher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612)370-0700 Fax: (612) 370-1378 To: Joe Lynch/Arden Hills City Administrator File: 37951-016-0101 From; Gregory S. Brown Arden Hills City Engineer Date; February 1, 2001 Subject; Pay Estimate #1 2001 Sanitary Sewer Rehabilitation Project -Lift Station #8 Reconstruction -Sanitary Sewer Test and Seal/Spot 'Repairs Background The City of Arden Hills awarded Gridor Construction, Inc. of Plymouth, MN the 200 I Sanitary Sewer Rehabilitation Project on January 8, 2001 for a total contract amount of $302,484.00. Only the base bid for this project was awarded, bid alternatives 1 and 2 were not accepted. Project Status The Contractor has begun the testing and sealing of the sanitary sewer mains. Shop drawings have been submilled and approved for the lift station reconstruction work and the Contractor anticipates beginning this work within the next few weeks. Recommendations The Arden Hills City Engineer recommends the Council approve Pay Estimate, #1 for Gridor Construction, Inc. of Plymouth, MN in the amount of $10,814.66. A retain age of 5.00% is being held for this project. FEB-01-2001 11:27 BRW 512 373 5525 P.03/07 APPLICATION FOR PAYMENT PAYMENT NO.1 Project: 2001 Sanitary Sewer Rehabilitation Project Lift Station #B Reconstruction City of Arden Hills e Owner: Owner No,: Contractor: GRIDOR CONSTRUCTION, INC. 37951-016-0101 BRW Job No.: Application Date: For Period Ending: 2/5/01 1131101 Original Contract Amount: Contract Amendments: Contract Amount To Date: Total Amount of Work Complete To Date: Material Suitably Stored On-Site but not Incorporated into Work: Gross Amount Due To-Date: Less 5,00% Retainage: Amount Due To-Date: Less Previous Payments: Total Due This Application: $302,484,00 $0.00 $302.484.00 $11,382.80 $0.00 $11,382.80 $569.14 $10,813.66 $0.00 $10,813.66 I hereby certify that all items and amounts shown are correct for the work completed to- date. Contractor: GRIDOR CONSTRUCTION, INC. By: Date: . The work on this project and the application for payment have been reviewed and the amount shown is recommended for payment. BRW, Inc. By: Date: li1.lJlol APPROVED FOR PAYMENT Owner: City of Arden Hills By: Date: e Page 1 of 5 FEB-01-2001 11:27 BRW 612 373 6526 P.05/07 Application for Payment: Itemization eChedu,e: A. LIFT STATtON RECONSTRUCTION Unit Contract Contract To..oat. To..oate Ne. Item Unit PrIce Quantity Amount QlJilIn~1y AmOUhl MOBIUZA TION LS $5,000.00 1.00 $5.000.00 1,00 $5,000.00 2021.001 2 LIFT STATION RE'MOVALS LS $30,000.00 1.00 $30,000.00 0,00 $0.00 2103.501 3 REMOVE SEWER PI~E (10' CIPl IF $10.00 26.00 $260,00 0.00 $0.00 2104,UOl 4 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SY $3.00 180.00 $S40.00 0.00 $0.00 21(}<U101 5 BITUMINOUS DRIVEWAY PAVEMENT (3') SY $30,00 160.00 $5,400.00 0.00 $0,00 2350.~;11 6 LIFT STATION STRUCTURAL CONCRHE LS $40.000.00 1.00 $40,000.00 0.00 $0.00 2411.60:1 7 DEWATERING LS $~,OOO.OO 1.00 $~,OOO.OO 0,00 $0.00 24J;i1.r.o1 8 REBUILD WEST WELL INVERT LS $300.00 '-00 $300.00 0,00 $0.00 250:\.(;02 9 FmlNGS LB $1.00 900.00 $900.00 0.00 $0,00 2503.603 10 10' DIP FORDEMAIN LF $60.00 17.00 $1.020.00 0.00 $0.00 2503.1303 11 SEWER BYPASS LS $15,000.00 1.00 $15,000,00 0,00 $0,00 2503.603 12 6' CIP FDRCEMAIN LF $100.00 10.00 $1,000.00 0.00 $0,00 .503,803 3 6' FlANGE GATE VALVE ~A S400.00 3.00 $1,200.00 0.00 $0.00 2503.600 14 3' STEEL VENT PIPE EA $150.00 2.00 S300.00 0.00 $0.00 2503."'" 15 CONNECT TO EXISTING SANITARY FORCEMAIN EA $5.000.00 1,00 $5,000.00 0,00 50.00 2503.130:3 16 L1FTSTATlClN PUMP SYSTEM lS $34.450.00 1.00 $34,450.00 0,00 $0.00 2ti03,l,i(J3 17 LIFT STATION ELECTRICAL SYSTEM lS $30,000.00 1.00 $30.000.00 0.00 $0.00 2503.60:3 18 6' SWING FLEX CHECK VALVE EA $800,00 3,00 $2,400.00 0.00 $0.00 2503.603 19 10' FlANGE GATE VAi.VE EA $1,000.00 ~,OO $~,OOO.OO 0.00 $0.00 2503.603 20 60' ~RECAST METER MANHOLE WITH CASTING LS $5.000.00 1.00 $5,000,00 0.00 $0.00 2~.5112: 21 CONSTRUCTION FENCE LF $3.00 350.00 $1.050.00 0.00 $0.00 2573.502 n 51., FENCE' TYPE HEOAVY DUTY IF $~.OO lBO.OO $360.00 0,00 $0.00 2573.502 23 SrrE GRADING lS $300.00 1.00 $:;00.00 0.00 $0.00 2515.502 24 SOO Willi 4" TOI'SOIL SY $3.00 140.00 $420,00 0,00 $0.00 2b"rtio.1)l)2 25 INSTAlL 10' MCES MAG METER EA $800.00 1.00 $800,00 0.00 $0.00 _000000 Subtotal: $1 B4. 700.00 $5,000.00 Page 3 015 Page 4 Qf 5 e e e . FEB-01-2001 11:28 BRW Application for Payment: Itemization Summary Schedule Contract Amount 612 373 6526 P.07/07 To-Date Amount of Work Completed $5.000.00 A- LIFT STATION RECONSTRUCTION B. TEST AND SEAUSPOT REPAIR $184,700.00 $117.784,00 $6,382.80 Grand Total: $11.382.80 $302,484.00 Pose 5 of 5 TOTAL P,07 e CITY OF ARDEN HILLS MEMORANDUM DATE: February 1, 2001 TO: Joe Lynch, City Administrator 1', FROM: Dwayne Stafford, Public Works Director yg SUBJECT: City Hall Security Recommendation Backl!round Members of the new City Hall Security and Maintenance Committee have recently toured the Guidant Corporation facility, the Medtronic headquarters and the Shoreview City Hall and Community Center, with their respective Security Managers. The committee was looking for ideas and recommendations for access control and alarm systems for the new City Hall. e Each of the facilities visited uses and recommends a proximity card type entry system. These cards, about the size of a credit card, can be programmed in-house to allow access into any single door, all doors, or any combination of doors set up with proximity technology. Users need only hold their card 12 to 24 inches (depending on the model) from a sensor and the door is automatically unlatched for six to eight seconds, allowing access. The proximity system then automatically records who entered and at what time. After discussing the layout for the new City Hall, each Security Manager also endorsed the following: e . A closed circuit TV camera focused on the main City Hall entryway, as neither the receptionist or any City Hall office have the entryway, restroom, and Council member door to Chambers, in view from their work station. A monitor would be on the reception desk. . A motion detector near the main entrance, which would provide a subtle alert to the receptionist of people approaching the main door. . Motion detectors strategically placed within the building. . Two-distress alarm switches, one at the Council dais and one at the receptionist's desk. . One TV camera focused on the City Hall parking lot, also monitored at the receptionist's desk. (One split screen monitor) City Hall Security Recommendation Page Two February 1,2001 e Securitv Contractors Staff Decisions The Security and Maintenance Committee has interviewed one security company and scheduled interviews with two more companies to get their ideas on an appropriate system for the new City Hall. At a meeting on Wednesday, January 31, 2001, representatives from Security Link of Ameritech and Staff agreed that it would be appropriate to use the proximity card system and options recommended by those Security Managers visited earlier, as pointed out above. Costs A ballpark estimate for the installation of an access and alarm system is $35,000 to $45,000, including software, product and installation. Hopefully, the committee will have proposals before the February 5,2001, Council meeting available as a handout. Monitoring costs for the alarm system are estimated to be $25,00 per month. New Citv Hall Status I have discussed the status of the new City Hall with the General Contractor, Field Superintendent, Mr. Kirby Thompson. Mr. Thompson has indicated most interior doorframes are already on site and the exterior frames have been ordered, but not shipped. Mr. Thompson has also indicated that any of the doorframes can be retrofitted with proximity card latches. He must have an answer by Tuesday morning, the sixth of February ifthe City elects to go with a proximity card system instead ofthe lock and key method in the current building plans. This would allow preparation to insure wiring necessary to accommodate the system, is installed in the walls and doorframes ahead of sheetrock and masonry work e Recommendation The Security and Maintenance Committee, currently consisting of Parks and Recreation Director; Tom Moore, Public Works Foreman; Jim Perron, and Public Works Director; Dwayne Stafford, plus City Accountant; Terry Post, who was involved in the committee discussions with Ameritech, all support a proximity card access control system outlined to this point. The committee recommends City Council consider this type of access control system and make a decision on Monday, February 5, 2001, as to whether or not to proceed with the necessary steps to expedite the project. If the City Council is supportive ofthe proximity card approach, it is important that staff act immediately on certain Issues. The committee also recommends that, following scheduled interviews with all three security design companies, Council authorize staff to contract with the vendor Staff believes provides the best value for the project, to provide access control and alarm installation. . 01/29/01 14:13 FAX 612 337 5601 DSU, INC. (, () t\ ~OO? " i~-), C>v'c CA;) \ \:~T,\.r\_ (i tn. i<.~ ~,(./ .. I ( ;;A '1/ D) CD-U..Nu<C.c -! V>'ll:<y e DAHLGREN SHARDLOW AND.UBAN January 29, 2001 Terry Post, City Administrator City of Arden Hills 4364 W. Round Lake Road Arden Hills, MN 55112-3923 651-633-5676 (office) 651-633-7839 (fax) RE: Summary of Applicant's Responses to Comments Section of the Planning Report . As we discussed briefly on the phone, all ofthe items listed as "Planning Commission Comments" in the staff report are actually the same comments that were in the staff report that went to the Planning Commission. Many, ifnot all of these items were discussed with the Planning Commission and we offer the following summary in hopes that you might address the key items in your introductory remarks. Responses to Comments 1-14: I. We are not presenting concepts A and B as either or alternatives. Rather, these two sketches are intended to assist us in establishing an acceptable range of development intensities and characteristics through the PUD process. We fully understand that Alternate A represents the most literal accomplishment of the City's vision for the Gateway District. We also intend to work very hard with the City to attempt to accomplish this level of development. However, we also know that we may not be able to attract a single tenant for the entire property and will, therefore need to work together to start the development with a high quality, lower intensity multi-tenant office building. To say this in simple terms, we expect the PUD process and approval to establish the acceptable range of development for the subject property, as well as all of the design standards needed to ensure its quality. 2. It was the consensus of the Planning Commission and has been clear from the beginning of our involvement with the City on this site, that it is your desire to attract a development on this site that would exceed this height limitation. The PUD certainly provides the flexibility to approve this change. - 01/29/01 14:14 FAX 612 337 5601 DSU, INC, Ig] 003 e 3. We submitted numerous examples of buildings with high quality, permanent finish building materials other then brick, stone and glass, In the Master Plan stage of the PUD we will submit our proposed design standards, including building materials and we expect to have a rich discussion with the staff, PC and CC about these issues and establish a strong, yet flexible palette of acceptable materials. We cannot do the project with only the three exterior materials listed in this comment. 4. We discussed these entrances with the City Engineer and we are confident that these concerns can be addressed to his satisfaction. The northernmost entrance drive switches back rather suddenly due to the topography in the area. The Master Plan stage will establish acceptable landing areas at the intersection and ensure good sight distance. 5. Same answer as #4 above 6. This improvement project is critical to the success of the project and also very important to the marketing effort. 7. Agreed. 8. From the beginning we have been clear in stating that we will cooperate with the accommodation of a trail corridor through our site and it makes sense to connect it to the bridge if the plan is to use that structure (or a replacement structure) to connect into New Brighton and RushILong Lake Regional Park. Beyond that commitment, the bridge is of no significance to our development. e 9. We will accommodate the trail corridor. 10. This issue will also be described in detail in the Master Plan stage, but, it appears that there may be the need for some limited encroachment into the front yard setback area, if the project contains a parking structure. We will work to limit this encroachment and we will also identify other architectural and landscape design improvements that will limit the effects ofthis variance. The site has substantial constraints around its edges and this sort of minimal setback deviation is necessary to achieve the development program for this site. 11-14. We will work with the City Engineer and the watershed district to address these issues, We are confidant that we can mitigate the wetland filling on site and achieve high quality storm water treatment as well. Again, the center ofthe site is the only opportunity to maximize the development potential of the property, consistent with the Gateway Vision. We view the objective of maximizing the .- site's potential as the primary development objective and other objectives though .. still important, should be secondary to this goal.